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HomeMy WebLinkAbout2018/12/17 - ADMIN - Agenda Packets - City Council - RegularAGENDA DECEMBER 17, 2018 (Councilmember Hallfin out) 5:45 p.m. TOUR OF WATER TREATMENT PLANT #4 (4701 West 41st Street) 7:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY – Council chambers 1.Call to order 2.Roll call 3.Approval of EDA minutes 3a. EDA meeting minutes November 19, 2018 3b. EDA meeting minutes December 3, 2018 4.Approval of agenda and items on EDA consent calendar -- none 5.Reports -- none 7.New business 7a. Master Subordination Agreement - PLACE E-Generation One, LLC Recommended action: Motion to adopt EDA Resolution approving a Master Subordination Agreement between the Authority (EDA), UMB Bank, N.A., Local Initiatives Support Corporation (LISC) and PLACE E-Generation One, LLC. 7b. 2019 final HRA levy certification and budget adoption Recommended action: Motion to Adopt EDA Resolution authorizing the 2019 final HRA levy. 7:30 p.m. CITY COUNCIL MEETING – Council chambers 1.Call to order 1a. Pledge of allegiance 1b. Roll call 2. Presentations 2a. Police officer oath of office 2b. Recognition of SWLRT Project Specialist Kevin Locke’s 14 years of service 3.Approval of minutes 3a. City council meeting minutes November 5, 2018 3b. Study session minutes November 13, 2018 3c. City council meeting minutes November 19, 2018 3d. Study session minutes November 26, 2018 4.Approval of agenda and items on consent calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda, or move items from Consent Calendar to regular agenda for discussion.) Meeting of December 17, 2018 City council agenda 5.Boards and commissions 5a. Reappointment of representative to board and commission Recommended action: Motion to reappoint Stuart Williams to the Fire Civil Service Commission with a term to expire December 31, 2021. 6.Public hearings 6a. Historic Walker Lake Street and alley reconstruction- project no. 4018-1050 Recommended action: Mayor to open public hearing, take public testimony, and close public hearing. Council will be asked to take final action on this project at the January 7, 2019 meeting. 6b. Resolution consenting to and providing host approval for Yeshiva of Minneapolis revenue bonds Recommended action: Motion to adopt Resolution consenting to and providing host approval to the issuance by the city of Medina of its revenue obligations. 7.Requests, petitions, and communications from the public – none 8.Resolutions, ordinances, motions and discussion items 8a. 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP) Recommended action: •Motion to adopt Resolution approving the 2019 budgets and authorizing the 2019 final property tax levy. •Motion to adopt Resolution authorizing the 2019 final HRA levy. •Motion to adopt Resolution approving the 2019-2028 capital improvement plan. 8b. Crime-free/drug-free rental housing Recommended action: At the December 10 study session staff was directed to prepare a resolution for council consideration that would suspend certain provisions of the crime free/drug free ordinance. If the council desired to move forward with this step the recommended action would be: Motion to adopt Resolution directing the city manager to temporarily suspend all city notices of violations of city code Section 8-331. 8c. 2040 Comprehensive Plan Recommended action: Motion to adopt Resolution authorizing submittal of the draft St. Louis Park 2040 Comprehensive Plan to the Metropolitan Council for formal review. 8d. Ordinance regarding ground floor area ratio in the R-3 two-family residence district Recommended action: Motion to approve First Reading of Ordinance increasing the ground floor area ratio from 0.25 to 0.35 in the R-3 Two-Family Residence zoning district, and set the Second Reading of Ordinance for January 7, 2019. 8e. 2019 non-union employee compensation Recommended action: Motion to adopt Resolution confirming a 3% general increase for non- union employees effective 1/1/19, approving the city manager’s salary for 2019, amending the fire captain call back policy in Section 20.7 of the personnel manual, and continuing participation in the Volunteer Firefighter Benefit Program. 9. Communications – none St. Louis Park Economic Development Authority and regular city council meetings are carried live on civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for video on demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of city hall and on the text display on civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Meeting of December 17, 2018 City council agenda Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the administration department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Consent calendar 4a. Adopt Resolution to recognize Community Development Office Assistant Nancy Sells for more than 27 years of service. 4b. Adopt Resolution designating polling places for the 2019 election cycle. 4c. Approve second reading and adopt Ordinance vacating portions of utility easements at 8000 Minnetonka Boulevard, and to approve the ordinance summary for publication. 4d. Adopt Resolution accepting work and authorizing final payment in the amount of $47,098.92 for project no. 4018-1100 MSA street rehabilitation – Aquila Avenue with Northdale Construction, City Contract No. 69-18. 4e. Approve the estoppel certificates for 1550 and 1600 Utica Ave. S. 4f. Approve the estoppel certificate for 1325 Utica Ave. S. 4g. Adopt Resolution delegating authority to make electronic funds transfer. 4h. Adopt Resolution approving amendments to the educational facilities revenue refunding note (Benilde-St. Margaret’s School Project), series 2011A, and authorizing the execution and delivery of an amended and restated note. 4i. Adopt Resolution accepting work and authorizing final payment in the amount of $145,529.08 for Project 2012-0100 Highway 7 and Louisiana Ave. Interchange with C.S. McCrossan, Inc., contract no. 65-13. 4j. Adopt Resolution approving and authorizing the mayor and city manager to execute a temporary right to construct and acceptance of a temporary access for the Met Council’s Southwest Light Rail Transit (SWLRT) Project. 4k. Adopt Resolution authorizing execution of a contract with Summit Envirosolutions, Inc. (Summit) for 2019 consultant services related to the implementation of the Reilly Tar & Chemical Corporation (Reilly) Remedial Action Plan (RAP). 4l. Adopt Resolution amending Resolution Nos. 17-196, 18-026 and 18-71 limiting the number of off-sale intoxicating liquor licenses issued in St. Louis Park. 4m. Adopt Resolution accepting work and authorizing final payment in the amount of $10,584.50 for the annual Sealcoat Project with Allied Blacktop Company - Project No. 4018-1200, City Contract No. 32-18. 4n Approve for filing parks and recreation advisory commission minutes of August 29, 2018. 4o. Approve for filing planning commission minutes of November 7, 2018. Meeting: Economic development authority Meeting date: December 17, 2018 Minutes: 3a Unofficial minutes Economic development authority St. Louis Park, Minnesota November 19, 2018 1. Call to Order President Hallfin called the meeting to order at 7:20 p.m. Commissioners present: President Steve Hallfin, Tim Brausen, Rachel Harris, Anne Mavity, Thom Miller, Margaret Rog, and Jake Spano. Commissioners absent: None. Staff present: Deputy City Manager/Human Resources Director (Ms. Deno), Community Development Director (Ms. Barton), City Attorney (Mr. Mattick), Management Assistant (Ms. Carrillo Perez), Southwest LRT Project Specialist (Mr. Locke), Recording Secretary (Ms. Pappas). 2. Roll Call 3. Approval of minutes – none 4. Approval of agenda and items on EDA consent calendar – none 5. Reports – none 6. Old Business – none 7. New Business 7a. Public hearing on conveyance of land and resolution authorizing a deed and temporary easement for SWLRT. EDA Resolution No. 18-18. Mr. Locke presented the staff report. Commissioner Brausen asked if during the cost cutting process, the city made commitments for $3 million in concessions. Mr. Locke stated that the city is making a $2 million cash contribution and in-kind land contributions which he was not sure if they will add up to $1 million; however, the city is contributing funds for elements of SWLRT the city wants which will add to the overall betterment of the project. Commissioner Spano stated that last week the FTA issued a “letter of no prejudice” (LNOP) to the Met Council for the SWLRT project, and noted that recite of this letter typically means the project will receive full funding. He added while the full funding grant agreement has yet to be finalized, the LNOP is a positive development and great news. Economic development authority meeting of December 17, 2018 (Item No. 3a) Page 2 Title: EDA meeting minutes of November 19, 2018 Commissioner Brausen asked even if the council denied the easements, this project moves forward. Mr. Locke stated yes. President Hallfin opened the public hearing. There were no speakers present. President Hallfin closed the public hearing. Commissioner Mavity stated this is a seemingly small moment, but at the same time, is an enormous step that the city has been waiting on for a long time. So, it is with utmost delight and excitement she moves adoption of this resolution. It was moved by Commissioner Mavity, seconded by Commissioner Brausen, to waive the reading and adopt EDA Resolution No. 18-18, approving and authorizing execution of the deed and temporary easement needed by the Met Council for the construction and operation of the SWLRT project (Green Line Extension). The motion passed 7-0. 8. Communications – none 9. Adjournment The meeting adjourned at 7:29 p.m. ______________________________________ ______________________________________ Melissa Kennedy, Secretary President Hallfin Meeting: Economic development authority Meeting date: December 17, 2018 Minutes: 3b Unofficial minutes Economic development authority St. Louis Park, Minnesota December 3, 2018 1. Call to Order President Hallfin called the meeting to order at 7:20 p.m. Commissioners present: President Steve Hallfin, Rachel Harris, Anne Mavity, Thom Miller, Margaret Rog, and Jake Spano. Commissioner absent: Tim Brausen Staff present: Executive Director (Mr. Harmening), Community Development Director (Ms. Barton), City Attorney (Mr. Mattick), Deputy City Manager/Human Resources Director (Ms. Deno); Chief Financial Officer (Mr. Simon), Planner (Ms. Monson), City Assessor (Mr. Bultema), Management Assistant (Ms. Carrillo Perez), and Recording Secretary (Ms. Pappas). 2. Roll Call 3. Approval of minutes 3a. EDA Minutes of November 5, 2018 It was moved by Commissioner Spano, seconded by Commissioner Mavity, to approve the November 5, 2018 Meeting Minutes as presented. The motion passed 6-0 (Commissioner Brausen absent). 4. Approval of agenda and items on EDA consent calendar 4a. Accept for filing EDA disbursement claims for the period of October 27 through November 23, 2018 It was moved by Commissioner Rog, seconded by Commissioner Miller, to approve the EDA agenda as presented and the items on the consent calendar. The motion passed 6-0 (Commissioner Brausen absent). 5. Reports - None 6. Old Business - None 7. New Business - None Economic development authority meeting of December 17, 2018 (Item No. 3b) Page 2 Title: EDA meeting minutes of December 3, 2018 8. Communications - None 9. Adjournment The meeting adjourned at 7:22 p.m. ______________________________________ ______________________________________ Melissa Kennedy, Secretary President Hallfin Meeting: Economic development authority Meeting date: December 17, 2018 Action agenda item: 7a Executive summary Title: Master Subordination Agreement - PLACE E-Generation One, LLC Recommended action: Motion to adopt EDA Resolution approving a Master Subordination Agreement between the Authority (EDA), UMB Bank, N.A., Local Initiatives Support Corporation (LISC) and PLACE E-Generation One, LLC Policy consideration: Does the EDA concur that the proposed Master Subordination Agreement conforms to the provisions of the Purchase and Redevelopment Agreement with PLACE E- Generation One, LLC? Summary: On May 1, 2017, the EDA entered into a Purchase and Redevelopment Contract (Contract) with PLACE E-Generation One LLC, and has subsequently approved four amendments to the Contract, most recently to allow for extended closing dates for the conveyance of the North and South Parcels of the Redevelopment Property. Section 3.2 of the amended Contract provides that at closing on the North Parcels conveyance, PLACE will deliver a promissory note secured by a mortgage for $975,000 of the purchase price. Sections 3.2 and 7.3 of the Contract also provide that the EDA agrees to subordinate its mortgage to the holders of any other mortgage securing construction or permanent financing of the Minimum Improvements. In preparation for closing on the North Parcels and on the bonds being issued to finance the North Components, the Trustee for the bonds has requested that the EDA agree to subordinate its mortgage as provided in the Contract, and has prepared a Master Subordination Agreement for approval by the EDA. The Agreement provides that the EDA’s mortgage will be subordinate to the mortgage securing the bonds, and to the mortgage given to LISC, both of which secure construction and permanent financing. The Agreement is similar to other subordination agreements the EDA has approved previously. The EDA’s legal counsel has reviewed the Agreement and has found it to be in conformity with the provisions of the Contract, and recommends its approval. The Agreement will only be executed and recorded upon closing on conveyance of the North Parcels. Financial or budget considerations: None. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: EDA resolution Master Subordination Agreement Prepared by: Greg Hunt, Economic Development Coordinator Reviewed by: Karen Barton, Community Development Director Approved by: Tom Harmening, EDA Executive Director and City Manager Economic development authority meeting of December 17, 2018 (Item No. 7a) Page 2 Title: Master Subordination Agreement - PLACE E-Generation One, LLC St. Louis Park Economic Development Authority EDA Resolution No. 18-____ Resolution approving a Master Subordination Agreement between the Authority, UMB Bank, N.A., Local Initiatives Support Corporation (LISC) and PLACE E-Generation One, LLC Be it resolved by the Board of Commissioners ("Board") of the St. Louis Park Economic Development Authority ("Authority") as follows: Section 1. Recitals. 1.01. The Authority currently administers its Redevelopment Project No. 1 pursuant to Minnesota Statutes, Sections 469.001 to 469.047, and within the Project has established the Wooddale Station Tax Increment Financing District (“TIF District”). 1.02. The Authority and PLACE E-Generation One LLC (the “Redeveloper”) entered into a Purchase and Redevelopment Contract dated as of May 1, 2017, as amended by a First Amendment thereto dated as of November 6, 2017, a Second Amendment thereto dated as of December 18, 2017, a Third Amendment thereto dated as of May 7, 2018, and a Fourth Amendment thereto dated as of November 5, 2018 (as so amended, the “Contract”), regarding the sale of certain property within the TIF District the (“Redevelopment Property”) by the Authority to the Redeveloper, and the construction of certain improvements on the Redevelopment Property (the “Minimum Improvements”) by the Redeveloper. 1.03. Pursuant to the Contract, the Redeveloper will initially purchase the portion of the Redevelopment Property defined as the “North Parcels”, and at closing on the conveyance of the North Parcels, the Redeveloper will give the Authority a note for a portion of the purchase price in the principal amount of $975,000, secured by a mortgage (the “Authority Mortgage”). 1.04. In order for the Redeveloper to obtain financing for construction of the portion of the Minimum Improvements located on the North Parcels, the City of St. Louis Park (the “City”) will issue its Housing Revenue Bonds (PLACE Via Sol Project), Series 2018 (Green Bonds) (the “Bonds”), pursuant to an Indenture of Trust between the City and UMB Bank, N.A., as trustee (the “Trustee”), and the Redeveloper will deliver to the Trustee a Combination Mortgage, Security Agreement, Fixture Financing Statement, and Assignment of Leases and Rents, dated as of December 1, 2018 (the “Primary Mortgage”), to secure the repayment by the Redeveloper of principal and interest on the Bonds. 1.05. The Redeveloper will also receive financing from Local Initiatives Support Corporation (“LISC”) in the aggregate principal amount of $3,299,480 to finance a portion of the North Components, evidenced by a promissory note secured by a mortgage (the “LISC Mortgage”). Economic development authority meeting of December 17, 2018 (Item No. 7a) Page 3 Title: Master Subordination Agreement - PLACE E-Generation One, LLC 1.06. Section 3.2 of the Contract provides that the Authority Mortgage shall be subordinate to any mortgage provided under Section 7.3 of the Contract. 1.07. The Trustee and LISC require subordination of the Authority’s rights under the Authority Mortgage with respect to the Primary Mortgage and the LISC Mortgage securing financing of the North Components, as set forth in the Master Subordination Agreement presented to the Authority (the “Subordination”). 1.08. The Board has reviewed the Subordination and finds that the approval and execution of the Subordination are consistent with the provisions of the Contract and are in the best interest of the City and its residents. 1.09. The Authority has not been requested to subordinate its rights under the Contract as a whole or to collaterally assign any tax increment revenue note to be issued to the Redeveloper pursuant to the Contract, but acknowledges that it will do so upon request of the Trustee and approval of a separate subordination agreement in substantially the form provided in the Contract. Section 2. Authority Approval; Other Proceedings. 2.01. The Subordination as presented to the Board is hereby in all respects approved, subject to modifications that do not alter the substance of the transaction and that are approved by the President and Executive Director, provided that execution of the Subordination by such officials shall be conclusive evidence of approval. 2.02. The President and Executive Director are hereby authorized to execute on behalf of the Authority the Subordination and any other documents requiring execution by the Authority in order to carry out the transaction described in the Subordination. 2.03. Authority staff and consultants are authorized to take any actions necessary to carry out the intent of this resolution. Reviewed for Administration: Adopted by the Economic Development Authority Dec. 17, 2018 Thomas K. Harmening, Executive Director Steve Hallfin, President Attest Melissa Kennedy, Secretary 4848-1933-7089.3 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: Justin Reppe Kutak Rock LLP 60 Sixth Street, Suite 3400 Minneapolis, Minnesota 55402 MASTER SUBORDINATION AGREEMENT THIS MASTER SUBORDINATION AGREEMENT (this “Agreement”) is made effective as of December ___, 2018, by and among UMB Bank, N.A., a national banking association, as Trustee for the Holders of the Series 2018 Bonds (as hereinafter defined) (together with its successors and assigns, the “Trustee”), the LOCAL INITIATIVES SUPPORT CORPORATION (together with its successors and assigns, the “LISC”), ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY (together with its successors and assigns, the “Authority”) and PLACE E-GENERATION ONE, LLC, a Delaware limited liability company (together with its successors and assigns, the “Borrower”). LISC and the Authority shall be collectively referred to herein as “Subordinate Lenders.” RECITALS WHEREAS, the Borrower, the sole member of which is PLACE, a Minnesota nonprofit corporation (the “Sole Member”), has requested that the City of St. Louis Park, Minnesota (the “Issuer”) issue its Housing Revenue Bonds (PLACE Via Sol Project), Series 2018 (Green Bonds) (the “Series 2018 Bonds”), in the original aggregate principal amount of $45,450,000; and WHEREAS, the Issuer will issue the Series 2018 Bonds pursuant to Minnesota Statutes, Chapter 462C, as amended, an Indenture of Trust, dated as of December 1, 2018 (the “Indenture”) between the Issuer and the Trustee, and a resolution adopted by the City Council of the Issuer on November 5, 2018; and WHEREAS, in connection with the issuance of the Series 2018 Bonds, the Borrower will purchase and become the owner of a fee simple interest in that certain real property described in Exhibit A attached hereto (the “Land”) upon which Borrower intends to construct a housing facility and related facilities (the “Improvements” and together with the Land, collectively, the “Property”); and WHEREAS, the proceeds derived from the sale of the Series 2018 Bonds are proposed to be applied to make a loan (the “Senior Loan”) under the terms of a Loan Agreement, dated as of December 1, 2018 (the “Loan Agreement”), between the Issuer and the Borrower, for the purposes of, among other things, financing the acquisition, construction, and equipping of the Property; and Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 4 2 4848-1933-7089.3 WHEREAS, to secure the obligations of the Borrower under the Loan Agreement, the Borrower will execute and deliver to the Trustee a Combination Mortgage, Security Agreement, Fixture Financing Statement, and Assignment of Leases and Rents, dated as of December 1, 2018 (the “Senior Mortgage”) encumbering the Property and granting a first mortgage lien on the Property; and WHEREAS, the Borrower will also receive a loan in the amount of $3,299,480 from LISC to assist the Borrower with financing the Property (the “LISC Loan”). The LISC Loan will be evidenced by the Promissory Note dated December ___, 2018, of the Borrower, in the principal amount of $3,299,480 (the “LISC Note”); and WHEREAS, to secure the obligations of the Borrower under the LISC Note, the Borrower will execute and deliver to LISC a [MORTGAGE], dated as of December 1, 2018 (the “Second Mortgage”), encumbering the Property and granting a second mortgage lien on the Property; and WHEREAS, the Borrower will also receive a loan in the amount of $975,000 from the Authority to assist the Borrower with purchasing the Land (the “Authority Loan”). The Authority Loan will be evidenced by the Promissory Note dated December ___, 2018, of the Borrower, in the principal amount of $975,000 (the “Authority Note”); and WHEREAS, to secure the obligations of the Borrower under the Authority Note, the Borrower will execute and deliver to the Authority a Subordinate Mortgage, dated December ___, 2018 (the “Third Mortgage”), encumbering the Property and granting a third mortgage lien on the Property; and WHEREAS, the LISC Loan and the Authority Loan are collectively referred to herein as the “Subordinate Loans”. WHEREAS, the LISC Note, the Second Mortgage, the Authority Note and the Third Mortgage are collectively referred to herein as the “Subordinate Loan Documents”. WHEREAS, the execution and delivery of this Agreement by Subordinate Lenders is a condition precedent to the making of the Senior Loan. AGREEMENTS NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree as follows: 1.Definitions. All capitalized terms not otherwise defined herein shall the meaning ascribed to such terms in the Indenture or the Loan Agreement. 2.Subordination. (A)The Loan Agreement, the Indenture and the Senior Mortgage (collectively, the “Senior Loan Documents”) in favor of the Trustee and the Senior Loan, and all amendments, modifications, extensions and renewals thereof shall Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 5 3 4848-1933-7089.3 unconditionally be and remain at all times a lien or charge on the Property prior to and superior to the lien or charge of the Subordinate Loan Documents. The Subordinate Lenders intentionally and unconditionally agree to subordinate the lien or charge of the Subordinate Loan Documents in favor of the lien or charge upon said Property of the Senior Loan Documents in favor of Trustee, and understand that in reliance upon and in consideration of this subordination, specific loans and advances are being and will be made and, as part and parcel thereof, specific monetary and other obligations are being and will be entered into which would not be made or entered into but for said reliance upon this Agreement. The Subordinate Loans and Subordinate Loan Documents are and will at all times continue to be subject and subordinate in right of payment to the prior payment in full of the Senior Loan. For the removal of doubt, except as stated in Section 6(E) hereof, the Purchase and Redevelopment Contract between the Authority and the Borrower, dated May 1, 2017, as amended (the “Contract”), is not a Subordinate Loan Document as defined in this Agreement and the Authority does not by executing this Agreement subordinate its rights under such Contract to the lien or charge of the Senior Loan Documents. (B)The subordination of the Subordinate Loan Documents and of the Subordinate Loans will apply and continue notwithstanding (i) the actual date and time of execution, delivery, recording, filing or perfection of each of the Senior Loan Documents and of each of the Subordinate Loan Documents, and (ii) the availability of any collateral to the Trustee, including the availability of any collateral other than the Property. (C)By reason of, and without in any way limiting, the full subordination of the Subordinate Loans and the Subordinate Loan Documents provided for in this Agreement, all rights and claims of Subordinate Lenders under the Subordinate Loan Documents in or to all or any portion of the Property are expressly subject and subordinate in all respects to the rights and claims of the Trustee under the Senior Loan Documents in or to the Property. (D)If Subordinate Lenders, by indemnification, subrogation or otherwise, acquire any lien, estate, right or other interest in any of the Property, then that lien, estate, right or other interest will be fully subject and subordinate to the receipt by the Trustee of payment in full of the Senior Loan, and to the Senior Loan Documents, to the same extent as the Subordinate Loans and the Subordinate Loan Documents are subordinate pursuant to this Agreement. 3.Consent and Approval. The Subordinate Lenders have received and consent to and approve the Senior Loan Documents, including but not limited to any extension, modification and/or amendment of said agreements. No decision by Subordinate Lenders to review or not review the Senior Loan Documents, including but not limited to the disbursement provisions contained therein, shall impair or otherwise limit the enforceability of this Agreement. 4.Agreement Regarding Subordination. The Issuer would not permit the recordation of any Subordinate Loan Documents without this Agreement. This Agreement shall be the whole and only agreement with regard to the subordination of the lien or charge of the Subordinate Loan Documents to the lien or charge of the Senior Mortgage and shall supersede Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 6 4 4848-1933-7089.3 and cancel, but only insofar as would affect the priority between said mortgages and said covenants, conditions and restrictions, any prior agreements as to such subordination, including, but not limited to, those provisions, if any, contained in the Subordinate Loan Documents which provide for the subordination of the lien or charge thereof to another deed or deeds of trust or to another mortgage or mortgages. 5.Event of Default. (A)Until the occurrence of an Event of Default (as defined in the Senior Loan Documents) under the Senior Loan Documents (“Senior Loan Default”), Subordinate Lenders will be entitled to retain for their own account all payments made on account of the principal of and interest on the Subordinate Loans in accordance with the requirements of the Senior Loan Documents and the Subordinate Loan Documents. However, immediately upon Subordinate Lenders’ receipt of Notice (as defined herein) or actual knowledge of an Event of Default, Subordinate Lenders will not accept any payments on account of the Subordinate Loans, and the provisions of Section 5(B) of this Agreement will apply. (B)If (i) Subordinate Lenders receive any payment, property, or asset of any kind or in any form on account of the Subordinate Loans (including any proceeds from any enforcement action) after a Senior Loan Default of which such Subordinate Lenders have actual knowledge (or are deemed to have actual knowledge) or has been given notice, or (ii) Subordinate Lenders receive, voluntarily or involuntarily, by operation of law or otherwise, any payment, property, or asset in or in connection with any Bankruptcy Proceeding, such payment, property, or asset will be received and held in trust for the Trustee. Subordinate Lenders will promptly remit, in kind and properly endorsed as necessary, all such payments, properties, and assets to the Trustee. The Trustee will apply any payment, asset, or property so received from Subordinate Lenders to the Senior Loan in such order, amount (with respect to any asset or property other than immediately available funds), and manner as the Trustee determines in its sole and absolute discretion. (C)Without limiting the complete subordination of the Subordinate Loans to the payment in full of the Senior Loan, in any Bankruptcy Proceeding, upon any payment or distribution (whether in cash, property, securities, or otherwise) to creditors (i) the Senior Loan will first be paid in full in cash before Subordinate Lenders will be entitled to receive any payment or other distribution on account of or in respect of the Subordinate Loan, and (ii) until all of the Senior Loan is paid in full in cash, any payment or distribution to which Subordinate Lenders would be entitled but for this Agreement (whether in cash, property, or other assets) will be made to the Trustee. (D)The subordination of the Subordinate Loans will continue if any payment under the Senior Loan Documents (whether by or on behalf of Borrower, as proceeds of security or enforcement of any right of set-off or otherwise) is for any reason repaid or returned to Borrower or its insolvent estate, or avoided, set aside or required to be paid to Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 7 5 4848-1933-7089.3 Borrower, a trustee, receiver or other similar party under any bankruptcy, insolvency, receivership or similar law. In such event, any or all of the Senior Loans originally intended to be satisfied will be deemed to be reinstated and outstanding to the extent of any repayment, return, or other action, as if such payment on account of the Senior Loans had not been made. 6. Additional Representations and Covenants. (A) Subordinate Lenders represent and warrant with respect to the Subordinate Loans that each of the following is true: i. Subordinate Lenders are now the owners and holders of the Subordinate Loan Documents. ii. The Subordinate Loan Documents are now in full force and effect. iii. The Subordinate Loan Documents have not been modified or amended. iv. No Subordinate Loan Default has occurred with respect to the Subordinate Loans. v. None of the rights of Subordinate Lenders under any of the Subordinate Loan Documents are subject to the rights of any third parties, by way of subrogation, indemnification or otherwise. (B) Without the prior written consent of the Trustee in each instance, Subordinate Lenders will not do any of the following: i. Amend, modify, waive, extend, renew, or replace any provision of any of the Subordinate Loan Documents. ii. Pledge, assign, transfer, convey, or sell any interest in the Subordinate Loans or any of the Subordinate Loan Documents. iii. Accept any payment on account of the Subordinate Loans other than a regularly scheduled payment of interest or principal and interest made not earlier than 10 days prior to its due date, or as expressly authorized the Senior Loan Documents. iv. Take any action which has the effect of increasing the amount of the Subordinate Loans. Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 8 6 4848-1933-7089.3 v.Appear in, defend or bring any action to protect Subordinate Lenders’ interest in the Property. (C)Without the prior written consent of the Trustee in each instance, Subordinate Lenders will not commence, or join with any other creditor in commencing, any bankruptcy proceeding. In the event of a bankruptcy proceeding, Subordinate Lenders will not vote affirmatively in favor of any plan of reorganization or liquidation unless the Trustee has also voted affirmatively in favor of such plan. In the event of any bankruptcy proceeding, Subordinate Lenders will not contest the continued accrual of interest on the Senior Loan, in accordance with and at the rates specified in the Senior Loan Documents, both for periods before and for periods after the commencement of such bankruptcy proceedings. (D)This Agreement shall remain in full force and effect until the Senior Loan and all amounts due under the Senior Loan Documents have been fully repaid in accordance with their terms and all of the terms of this Agreement have been complied with. (E)Subordinate Lenders agree that, without the Trustee’s prior written consent, it will not accelerate the Subordinate Loans, commence foreclosure proceedings with respect to the Property, collect rents, appoint (or seek the appointment of) a receiver or institute any other collection or enforcement action. 7.Casualty Insurance Proceeds; Condemnation Proceeds. Subordinate Lenders agree that the Trustee has a first and prior claim to all casualty insurance and condemnation proceeds. In the event the Trustee shall release, for the purposes of restoration of all or any part of the Improvements, its right, title and interest in and to the proceeds under policies of insurance thereon, and/or its right, title and interest in and to any awards, or its right, title and interest in and to other compensation made for any damages, losses or compensation for other rights by reason of a taking in eminent domain, Subordinate Lenders agree that the Trustee’s rights in the proceeds and rights to direct the use of the proceeds are prior to Subordinate Lender’s right, title and interest, if any, in and to all such proceeds, awards or compensation. Subordinate Lender agrees that the balance of such proceeds remaining after such restoration, or all of such proceeds in the event the Trustee elects not to release any such proceeds for any such restoration, shall be applied to the payment of amounts due under the Senior Loan Documents until all such amounts have been paid in full, prior to being applied to the payment of any amounts due under the Subordinate Loan Documents. Nothing contained in this Agreement shall be deemed to require the Trustee, in any way whatsoever, to act for or on behalf of Subordinate Lenders or to hold or monitor any proceeds, awards or compensation in trust for or on behalf of Subordinate Lenders, and all or any of such sums so held or monitored may be commingled with any funds of the Trustee. 8.Priority of Subordinate Loans. As between the Subordinate Loans and Subordinate Loan Documents the following order of priority shall apply: (A) LISC Note and LISC Loan (B) Authority Note and Authority Loan Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 9 7 4848-1933-7089.3 9.Miscellaneous. (A)This Agreement does not constitute an approval by the Trustee of the terms of the Subordinate Loan Documents. The parties hereto acknowledge and agree that the Trustee is acting hereunder solely in its capacity as trustee under the Indenture. The holders of the Bonds, in purchasing the Bonds, direct the Trustee to enter into this Agreement. The Trustee in so acting hereunder shall be entitled to all rights, protections and immunities granted to it in Article VIII of the Indenture, and in the event any provision of this Agreement requires the approval, consent, or action by the Trustee, the Trustee may, in the Trustee’s sole discretion, require direction of the Holders of a majority in aggregate principal amount of the Bonds then Outstanding (as defined in the Indenture) prior to undertaking any such approval, consent, or action. (B)All notices or other written communications hereunder (each, a “Notice” and collectively, “Notices”) shall be deemed to have been properly given (i) upon delivery, if delivered in person with receipt acknowledged by the recipient thereof, (ii) one (1) Business Day after having been deposited for overnight delivery with any reputable overnight courier service, or (iii) three (3) Business Days after having been deposited in any post office or mail depository regularly maintained by the U.S. Postal Service and sent by registered or certified mail, postage prepaid, return receipt requested, addressed to the respective parties as follows: Trustee: UMB Bank, N.A. 120 South Sixth Street, Suite 1400 Minneapolis, MN 55402 Attention: Katie Carlson Subordinate Lenders: Local Initiatives Support Corporation ___________________ ___________________ Attn: Phone: Email: St. Louis Park Economic Development Authority 5005 Minnetonka Blvd. St. Louis Park, MN 55416-2216 Attn: Executive Director Phone: 952-924-2500 Borrower: PLACE E-Generation One LLC 100 Portland Avenue South, Suite 100 Minneapolis, MN 55401 Attention: _____________________ Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 10 8 4848-1933-7089.3 (C)If any one or more of the provisions contained in this Agreement, or any application of any such provisions, is invalid, illegal, or unenforceable in any respect, the validity, legality, enforceability, and application of the remaining provisions contained in this Agreement will not in any way be affected or impaired. (D)This Agreement may be assigned at any time by the Trustee to any subsequent trustee chosen pursuant to the Indenture. (E)This Agreement may be amended, changed, modified, altered or terminated only by a written instrument or written instruments signed by the parties to this Agreement. (F)THIS AGREEMENT SHALL BE DEEMED TO BE A CONTRACT UNDER, AND TOGETHER WITH ANY DISPUTES OR CONTROVERSIES ARISING OUT OF OR RELATING TO THIS AGREEMENT, SHALL BE GOVERNED BY, AND CONSTRUED AND INTERPRETED IN ACCORDANCE WITH, THE LAWS OF THE STATE OF MINNESOTA AND APPLICABLE FEDERAL LAW, WITHOUT REGARD TO CHOICE OF LAW RULES. EACH PARTY HERETO CONSENTS TO AND SUBMITS TO IN PERSONAM JURISDICTION AND VENUE IN THE STATE AND IN THE FEDERAL DISTRICT COURTS WHICH ARE LOCATED IN THE STATE. EACH PARTY ASSERTS THAT IT HAS PURPOSEFULLY AVAILED ITSELF OF THE BENEFITS OF THE LAWS OF THE STATE AND WAIVES ANY OBJECTION TO IN PERSONAM JURISDICTION ON THE GROUNDS OF MINIMUM CONTACTS, WAIVES ANY OBJECTION TO VENUE, AND WAIVES ANY PLEA OF FORUM NON CONVENIENS. THIS CONSENT TO AND SUBMISSION TO JURISDICTION IS WITH REGARD TO ANY ACTION RELATED TO THIS AGREEMENT, REGARDLESS OF WHETHER THE PARTY’S ACTIONS TOOK PLACE IN THE STATE OR ELSEWHERE IN THE UNITED STATES OF AMERICA, THIS SUBMISSION TO JURISDICTION IS NONEXCLUSIVE, AND DOES NOT PRECLUDE EITHER PARTY FROM OBTAINING JURISDICTION OVER THE OTHER IN ANY COURT OTHERWISE HAVING JURISDICTION. EACH PARTY HERETO WAIVES ITS RIGHT TO A JURY TRIAL OF ANY AND ALL CLAIMS OR CAUSES OF ACTION BASED UPON OR ARISING OUT OF THIS AGREEMENT. IT IS HEREBY ACKNOWLEDGED THAT THE WAIVER OF A JURY TRIAL IS A MATERIAL INDUCEMENT FOR THE BANK TO MAKE THE BANK LOAN AND THAT THE EXECUTION AND DELIVERY OF THIS AGREEMENT BY THE IS MADE IN RELIANCE UPON SUCH WAIVER. EACH PARTY HERETO FURTHER WARRANTS AND REPRESENTS THAT SUCH WAIVER HAS BEEN KNOWINGLY AND VOLUNTARILY MADE FOLLOWING CONSULTATION WITH ITS RESPECTIVE LEGAL COUNSEL. Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 11 9 4848-1933-7089.3 [remainder of page is intentionally left blank] Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 12 4848-1933-7089.3 [SIGNATURE PAGE TO MASTER SUBORDINATION AGREEMENT] IN WITNESS WHEREOF, this Agreement has been executed effective as of the date first above written: TRUSTEE: UMB BANK, N.A. By: Name: Katie Carlson Title: Vice President NOTARY ACKNOWLEDGMENT STATE OF MINNESOTA ) ) ss. COUNTY OF ___________ ) This Instrument was acknowledged before me on the ____ day of December 2018 by ________________, the _______________________, a _____________________ on behalf of said ________________. _____________________________ Notary Public Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 13 4848-1933-7089.3 [SIGNATURE PAGE TO SUBORDINATION AGREEMENT] IN WITNESS WHEREOF, this Agreement has been executed effective as of the date first above written: SUBORDINATE LENDER: LOCAL INITIATIVES SUPPORT CORPORATION: By:_____________________________ Name: Steve Hallfin Title: President By:_____________________________ Name: Thomas K. Harmening Title: Executive Director NOTARY ACKNOWLEDGMENT STATE OF MINNESOTA ) ) ss. COUNTY OF ___________ ) This Instrument was acknowledged before me on the ____ day of December 2018 by Steve Hallfin and Thomas K. Harmening, the President and Executive Director of the St. Louis Park Economic Development Authority, a public body corporate and politic under the laws of the State of Minnesota, on behalf of said authority. _____________________________ Notary Public Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 14 4848-1933-7089.3 [SIGNATURE PAGE TO SUBORDINATION AGREEMENT] IN WITNESS WHEREOF, this Agreement has been executed effective as of the date first above written: SUBORDINATE LENDER: ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY: By:____________________________ Name:__________________________ Title:___________________________ NOTARY ACKNOWLEDGMENT STATE OF MINNESOTA ) ) ss. COUNTY OF ___________ ) This Instrument was acknowledged before me on the ____ day of December 2018 by ________________, the _______________________, a _____________________ on behalf of said ________________. _____________________________ Notary Public Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 15 4848-1933-7089.3 [SIGNATURE PAGE TO SUBORDINATION AGREEMENT] IN WITNESS WHEREOF, this Agreement has been executed effective as of the date first above written: BORROWER: PLACE E-GENERATION ONE LLC By Its NOTARY ACKNOWLEDGMENT STATE OF MINNESOTA ) ) ss. COUNTY OF ___________ ) This Instrument was acknowledged before me on the ____ day of December 2018 by ________________, the _______________________, a _____________________ on behalf of said ________________. _____________________________ Notary Public Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 16 4848-1933-7089.3 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY Economic development authority meeting of December 17, 2018 (Item No. 7a) Title: Master Subordination Agreement - PLACE E-Generation One, LLC Page 17 Meeting: Economic development authority Meeting date: December 17, 2018 Action agenda item: 7b Executive summary Title: 2019 final HRA levy certification and budget adoption Recommended action: Motion to Adopt EDA Resolution authorizing the 2019 final HRA levy. Policy consideration: Does the EDA desire to continue to levy the full 0.0185% of estimated market value allowable for HRA purposes of $1,234,601. Summary: The preliminary levy was approved on September 17 and no changes are being recommended for the final approval. The HRA levy was originally implemented in St. Louis Park due to legislative changes in 2001 which significantly reduced future tax increment revenues. The City Council elected at that time to use the levy proceeds for future infrastructure improvements in redevelopment areas. By law, these funds could also be used for other housing and redevelopment purposes. However they are committed to repaying the Development Fund via an interfund loan for the Highway 7 and Louisiana Ave project until 2019 based on the current long range financial management plan. Given this obligation, staff recommends the HRA Levy continue at the maximum allowed by law for the 2019 budget year. The HRA Levy cannot exceed 0.0185% of the estimated market value of the City. Therefore, staff has calculated the maximum HRA Levy for 2019 to be $1,234,601 based on valuation data from Hennepin County which is an increase of $61,815 from 2018. The EDA is allowed to authorize the HRA levy and then forward this recommendation to the city council. Council action is required before certification. Financial or budget considerations: The proposed levy is $1,234,601 for taxes payable 2019. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Resolution and 2019 Final HRA levy and budget Prepared by: Tim Simon, Chief Financial Officer Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Page 2 Economic development authority meeting of December 17, 2018 (Item No. 7b) Title: 2019 final HRA levy certification and budget adoption EDA Resolution No. 18-____ Authorizing the final levy of a special benefit levy pursuant to Minnesota Statutes, Section 469.033, subdivision 6 and approval of a final budget for fiscal year 2019 Whereas, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic Development Authority (the "Authority"); and Whereas, pursuant to the EDA Act, the city council granted to the Authority all of the powers and duties of a housing and redevelopment authority under the provisions of the Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and Whereas, Section 469.033, Subdivision 6, of the HRA Act permits the Authority to levy and collect a special benefit levy of up to 0.0185 percent of estimated market value in the city upon all taxable real property within the city; and Whereas, the Authority desires to levy a special benefit levy in the amount of up to 0.0185 percent of estimated market value in the city for taxes payable in 2019; and Whereas, pursuant to Minnesota Statutes, Section 275.065, the Authority is required to adopt a proposed budget and a proposed tax levy and submit the same to the County Auditor by December 28; and Whereas, the Authority has before it for its consideration a copy of a proposed budget for its operations for the fiscal year 2019 and the amount of the proposed levy for collection in 2019 shall be based on this budget and the long range financial management plan, subject to any adjustments in the budget as finally approved prior to certification of the final special benefit levy. Now therefore be it resolved, be it resolved by the Board of Commissioners of the St. Louis Park Economic Development Authority: 1.The proposed budget of $1,234,601 for the operations of the Authority in fiscal year 2019, as presented for consideration by the city council, is hereby in all respects approved, subject to final approval by the Authority before certification of the tax levy under Minnesota Statutes, Section 275.07. 2.Staff of the Authority are hereby authorized and directed to file the proposed budget with the city in accordance with Minnesota Statutes, Section 469.033, Subdivision 6. 3.The proposed special benefit levy pursuant to Minnesota Statutes, Section 469.033, Subdivision 6, is hereby approved in a maximum amount equal to 0.0185 percent of estimated market value in City of St. Louis Park, currently estimated to be Page 3 Economic development authority meeting of December 17, 2018 (Item No. 7b) Title: 2019 final HRA levy certification and budget adoption $6,673,521,900, with respect to taxes payable in calendar year 2019, subject to final approval by the Authority before certification of the special benefit levy pursuant to Minnesota Statutes, Section 275.07. 4.Staff of the Authority are hereby authorized and directed to seek the approval by resolution of the city council of the levy of special benefit taxes payable in 2019 and to take such other actions as are necessary to bring before the Board the final budget and levy to be sent to the county auditor on or before five working days after December 20, 2018. Reviewed for administration: Adopted by the Economic Development Authority, Dec. 17, 2018 Thomas K. Harmening, Executive Director Steve Hallfin, President Attest: Melissa Kennedy, City Clerk Page 4 Economic development authority meeting of December 17, 2018 (Item No. 7b) Title: 2019 final HRA levy certification and budget adoption HRA Levy 2019 Final Budget 2017 2018 2019 Actual Revised Budget Final Budget Revenues: Property Tax Levy 1,065,651$ 1,172,786$ 1,234,601$ Interest Income 24 - - Total Revenue 1,065,675$ 1,172,786$ 1,234,601$ Expenditures: Services and Other Charges 15,154$ 15,000$ 15,000$ Final payment (HWY 7 & Louis.)-$ 135,427$ -$ Interfund loan repayment*1,000,000 1,059,086 1,191,113 Total Expenditures 1,015,154$ 1,209,513$ 1,206,113$ Beginning Cash Balance 6,499$ 57,020$ 20,293$ Net Change 50,521$ (36,727)$ 28,488$ Ending Cash Balance 57,020$ 20,293$ 48,781$ Estimated Loan balance 2,221,199$ 1,191,113$ -$ * = repayment to interfund loan is a reduction to the balance sheet liability account. Meeting: City council Meeting date: December 17, 2018 Presentation: 2a Executive summary Title: Police officer oath of office Recommended action: Deputy City Manager Nancy Deno will administer the police officer oath of office to Officer Alex Forsman and Officer David Ballard. Policy consideration: Not applicable. Summary: Officer Alex Forsman graduated from Hamline University and always possessed an interest in law enforcement as a career. He graduated Hennepin Technical College with an Associates of Arts and Science degree and Law Enforcement Certificate, respectively. Alex previously worked for Metro Transit and as a Security Officer for Allina Health. Alex started as an Officer with the St. Louis Park Police Department July 9th, 2018. Alex immediately came to be regarded as hardworking, enthusiastic, and dedicated to his work. Alex successfully completed the PTO field training program and has now met all the requirements to work as a police officer in the community of St. Louis Park. Officer David Ballard attended Anoka High School, was an Eagle Scout and member of the Ramsey Police Department Explorers program. He went on to graduate from North Dakota State University. While he was at NDSU, he was a member of ROTC and has been a Member of the Army National Guard since 2012. Throughout his schooling, David always possessed an interest in law enforcement as a career. He graduated Hennepin Technical College with an Associates of Arts and Science degree and Law Enforcement Certificate, respectively. David started as an Officer with the St. Louis Park Police Department July 9th, 2018. David immediately came to be regarded as hardworking, enthusiastic, and dedicated to his work. David successfully completed the PTO field training program and has now met all the requirements to work as a police officer in the community of St. Louis Park. Financial or budget considerations: Not applicable Strategic priority consideration: Not applicable. Supporting documents: City of St. Louis Park police officer oath of office Prepared by: Police Chief Mike Harcey Approved by: Tom Harmening, City Manager Meeting: City council Meeting date: December 17, 2018 Presentation: 2b Executive summary Title: Recognition of SWLRT Project Specialist Kevin Locke’s 14 years of service Recommended action: Read certificate and recognize Kevin Locke for his 14 years of service to the City of St. Louis Park. Policy consideration: None at this time. Summary: City policy states that employees who retire or resign in good standing with over 10 years of service will be presented with a framed certificate from the mayor, city manager and city council. Kevin Locke, former community development director and current SWLRT project specialist, is retiring after more than 14 years of service to the city. Kevin will be in attendance at this meeting. The mayor is asked to read the certificate and present it to Kevin in recognition of his years of service. Financial or budget considerations: Not applicable. Strategic priority consideration: Not applicable. Supporting documents: Not applicable. Prepared by: Ali Timpone, HR Manager Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Meeting: City council Meeting date: December 17, 2018 Minutes: 3a Unofficial minutes City council meeting St. Louis Park, Minnesota November 5, 2018 1. Call to Order Mayor Spano called the meeting to order at 7:30 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Rachel Harris, Anne Mavity, Thom Miller, and Margaret Rog. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Mattick), Deputy City Manager/Human Resources Director (Ms. Deno), Director of Community Development (Ms. Barton), Chief Financial Officer (Mr. Simon), Economic Development Coordinator (Mr. Hunt), Associate Planner (Ms. Kramer), Management Assistant (Ms. Carrillo Perez), and Recording Secretary (Ms. Pappas). Guests: city residents, Ms. Eddington, Kennedy and Graven; Mr. Velasco, PLACE. 1a. Pledge of allegiance 1b. Roll call 2. Presentations 2a. Small Business Saturday proclamation. Mayor Spano read the proclamation stating that Saturday, November 24, 2018 is Small Business Saturday in St. Louis Park, and encouraged all to support the city’s small businesses. 2b. Recognition of donations. Mayor Spano noted the following donations and thanked all the donors for their gifts to the city. • Beth El Synagogue – donated $3600 for 10 police officers to attend the Heroes Among Us speaker series with Ron Stalwarth, author of Black Klansman. • Aelius Energy – donated $1912 for two Saturn outdoor light fixtures for the Carpenter Skate Park Area. • St. Louis Park High School Class of 1954 - donated $587.92 for a memorial plaque in honor of Bob Owen, who was Olympic gold medal winner and St. Louis Park hall of fame inductee. • Leslie Marcus – donated $100 to the Nature Center for park enhancements and program needs. City council meeting of December 17, 2018 (Item No. 3a) Page 2 Title: City council meeting minutes of November 5, 2018 3. Approval of minutes 3a. Study session minutes of September 24, 2018 Councilmember Brausen noted on page 5, item 11 it should read “He has talked to tenants at Lou Park Apartments repeatedly and told them to contact their legislators, adding that the city is committed to working with them on their housing issues.” Councilmember Mavity noted on page 2, it should read “Neighborhood meetings are an excellent use of staff time.” She noted in this particular instance, having neighborhood by neighborhood meetings, her reference was that it would be more efficient to have an all-city meeting. It was moved by Councilmember Brausen, seconded by Councilmember Mavity, to approve the September 24, 2018 study session meeting minutes as amended. The motion passed 7-0. 3b. City council minutes of October 1, 2018 It was moved by Councilmember Brausen, seconded by Councilmember Miller, to approve the October 1, 2018 city council meeting minutes as presented. The motion passed 7-0. 3c. Study session minutes of October 8, 2018 It was moved by Councilmember Brausen seconded by Councilmember Harris, to approve the October 8, 2018 study session meeting minutes as presented. The motion passed 7-0. 3d. City council meeting minutes of October 15, 2018 Councilmember Rog stated on page 6, paragraph 5, it should read, “She also noted 40% of emissions.” It was moved by Councilmember Miller seconded by Councilmember Brausen, to approve the October 15, 2018 city council meeting minutes as amended. The motion passed 7-0. 3e. Joint city council and school board meeting minutes of October 29, 2018 Councilmember Brausen noted he was absent from the meeting, but pointed out information that was omitted from the minutes regarding questions about the City council meeting of December 17, 2018 (Item No. 3a) Page 3 Title: City council meeting minutes of November 5, 2018 Westwood Church affordable housing proposal and land owned by the city that would require access by the city, through their property. Mr. Harmening stated staff will add a summary statement regarding the above- mentioned item to the minutes. It was moved by Councilmember Mavity, seconded by Councilmember Brausen, to approve the October 29, 2018 joint city council and school board meeting minutes as amended. The motion passed 7-0. 4. Approval of agenda and items on consent agenda 4a. Accept for filing city disbursement claims for the period of September 22, through October 26, 2018. 4b. Moved to 8e 4c. Moved to 8h 4d. Adopt Resolution No. 18-171 approving the final AUAR update for the West End redevelopment project located in the southwest corner of Highways 394 and 100. 4e. Adopt Resolution No. 18-172 rescinding Resolution No. 18-069 and approving the attached revised list of snow removal exempt parking areas. 4f. Approve Amendment No. 2 to city Agreement No. 126-14, between the city and New Cingular Wireless PCS, LLC (AT&T) for communication antennas on the city’s water tower at 2541 Nevada Avenue South. 4g. Moved to 8g 4h. Moved to 8f 4i. Approve for filing fire civil service commission minutes of February 27, 2018. Staff requested that consent agenda item 4b be removed and placed on the Regular Agenda to 8e; and that item 4h be moved to item 8f. Councilmember Rog requested that consent agenda item 4g be removed and placed on the Regular Agenda to 8g. Councilmember Brausen requested that consent agenda item 4c be removed and placed on the Regular Agenda to 8h. It was moved by Councilmember Mavity, seconded by Councilmember Brausen, to approve the agenda and items listed on the Consent Calendar as amended to move Consent Calendar items as indicated above to the regular agenda, and to waive reading of all resolutions and ordinances. Councilmember Mavity added a note that the consent agenda is supposed to be a “consent agenda”. The motion passed 7-0. City council meeting of December 17, 2018 (Item No. 3a) Page 4 Title: City council meeting minutes of November 5, 2018 5. Boards and commissions 5a. Appointment of representative to board and commissions. It was moved by Councilmember Rog, seconded by Councilmember Mavity, to approve the appointment of Amaya Fokuo and Marian Mohamud to the Human Rights Commission (HRC) as youth members for the term ending on August 31, 2019, and to appoint Emily Buchholz as a regular member to the Human Rights Commission (HRC) for the term ending on May 31, 2020 and appoint Jack Ostrovsky to the Police Advisory Commission (PAC) as youth member for the term ending on August 31, 2019. The motion passed 7-0. 6. Public hearings 6a. Easement vacation at 8170 Lake St. W. Mr. Morrison presented the staff report. Mayor Spano opened the public hearing. No speakers were present. Mayor Spano closed the public hearing. It was moved by Councilmember Mavity, seconded by Councilmember Brausen, to approve the first reading of an ordinance vacating a drainage and utility easement and set the second reading of the ordinance for November 19, 2018. The motion passed 7-0. 6b. Public hearing – issuance of revenue bond for PLACE’s Via projects. Resolution No. 18-173. Resolution No. 18-174. Mr. Hunt, Mr. Simon, and Ms. Barton presented the staff report. Mr. Simon stated the issuance of bonds would not impact the city’s debt capacity, and would not constitute a general or moral obligation of the city, nor be secured by the taxing powers of the city or any assets or property of the city. Ms. Eddington, Kennedy and Graven, stated they have requested tax due diligence materials to ensure the bonds can be issued on a tax-exempt basis, adding there are a few items that are still outstanding she expects to receive before closing, and from their perspective, this can move forward to closing once those items are received. She added the bonds do not impact the city’s credit rating, or other bonds issued this year. Councilmember Mavity asked about the December 18 closing date, and why it is not December 31, 2018. Mr. Hunt stated it is difficult to close after December 18th given the holidays. City council meeting of December 17, 2018 (Item No. 3a) Page 5 Title: City council meeting minutes of November 5, 2018 Mayor Spano opened the public hearing. Patrick Wells, 3379 Brunswick Ave. S, stated he has lived in the city for 40 years, and is a retired banker and salesperson. He has spoken to the council before on this topic and still has concerns. He asked the council to ask themselves, “what could possibly go wrong.” He has concerns about safety, transportation, and stated he thinks as former Councilmember Sue Sanger on this issue. He asked the council to not approve this, and asked them not to ignore the issues in front of them. Megan Phimisfer, 3451 Zarthan Ave. S, asked the council to not move forward on this if the developer cannot secure both properties. Otherwise, the city will end up with an apartment building with not enough parking. She added if this doesn’t move forward at all, she would like to not see the property develop until light rail is completed, adding there is no need to develop every piece of property. Harvey Ginsburg, 5834 W 39th St., thanked the councilmembers for serving on the council. He noted the council has spent five years working on this and he commended them for that. He also noted the developer has failed to perform, and this is his fourth revision to the project, along with extension after extension. He noted the developer has failed at every financing turn, and has only been able to capture government grants, adding that none of the developer’s own money has been put at risk either. He pointed out the staff report says that bank after bank has passed on this development. He added if the developer goes into default or bankruptcy, who knows when the city will get the property again. He asked where the institutional investors are for this project. Jim McDonough, 2840 Cavell Ave. S, stated he has lived here for 43 years and his home purchase was the wisest investment he has ever made. He stated St. Louis Park is an inclusive, accessible community and he has been a strong supporter of PLACE vision for this community, which is a bold vision and huge development. He appreciated council support of the project in the past. He also stated the financial difficulties now are beyond the scope of his confidence, due to a situation beyond the city’s control, and it will affect the city’s plans for affordable housing. He asked the bankers in the community when “affordable” became a dirty word. He pointed out that Ford built an affordable car that all could afford. He urged the council to grant the extension and support the PLACE project, and to move forward with the plan. Todd Bagby, 2275 Kentucky Ln., stated he previously contacted staff in support of this, adding he is a volunteer for this project. He asked the council to continue support for this project, stating Via is a special and ambitious project, which brings in another non- profit development. He noted a for-profit developer might detract from these components and stated the responsible thing is to offer the bonds and make this project a reality for the city. Kim Anderson, 3248 Yosemite Ave. S, stated she has been cautiously optimistic and has loved this idea, but also had concerns about the lack of financing to get this completed. She encouraged the council to look at the project with scrutiny, and added it is time to move forward. City council meeting of December 17, 2018 (Item No. 3a) Page 6 Title: City council meeting minutes of November 5, 2018 Jessie Houlihan Bingen, Stahl Builders, a builder on the project, said she understands the delays are difficult; however, she is asking the council to support the project. She stated the developer is very committed to delivering on this project and believes in the affordability and economic vitality, which will put St. Louis Park on the map within the state and nationally. She asked the council to support the extension. Brent Webb stated he has worked with Sherman Associates in the past, and was blown away by the concept when he first heard about it. He stated PLACE is publicly supported, a non-profit, exists to make a difference, and not to make a profit. He stated it is important to support this and asked the council to do so, especially when considering the affordable component. Mayor Spano closed the public hearing. Councilmember Mavity stated she has been an avid supporter of this project, and was captured by the vision of the project. She stated the project has aligned with the values of the community with its environmental and affordable components, and the transportation program. She stated the project goes well beyond her and the council and the city, adding there are many entities involved in this project monetarily and also reputationally. She noted the Met Council has been supportive of this project, adding the city is part of this regional vision and system and can leverage transit development as well, because of the larger vision. Councilmember Mavity stated she has been involved in non-profit affordable housing for many years, noting a project she worked on in Edina had 14 different funding sources. She stated the PLACE project will not be able to get one funding entity, as this is complex work, with delays along the way. She added the city should hold the course right now, noting staff has all the details. She stated the deadlines are too short, while she appreciated bond counsel noting the project is moving in the right direction. She stated she will make an amendment to the motion during the EDA meeting to change the closing date to a December 31st deadline. Ms. Eddington stated the motion to approve the resolution will need to be changed to reflect changing the date in the last paragraph of the resolution to December 31. Councilmember Miller asked if the revenues from the north side were sufficient to pay the bonds. Ms. Eddington stated the only way to sell the bonds was to provide evidence to the buyers that the revenues would be sufficient to pay the costs of operating the project and to pay the bonds. She added that she had not been given information regarding the revenues of the north side, but perhaps Councilmember Miller’s question is more for the underwriter or PLACE itself. Councilmember Miller stated he still has concerns. Mr. Hunt stated ideally the city would have a development that is cohesive on both the north and south sides, adding staff is confident another developer could be attracted for the other side if PLACE is not able to develop both north and south projects. City council meeting of December 17, 2018 (Item No. 3a) Page 7 Title: City council meeting minutes of November 5, 2018 Councilmember Hallfin stated he supports the extension, noting he has supported this project for a long time. He noted the deadline keeps getting pushed and asked how many extensions are needed. In the end, he stated, he is rooting for the project. Councilmember Rog asked how the parking on the north and south parcels will be compromised if only the north parcel is developed. Ms. Barton stated the parking is not shared across the parcels. Councilmember Rog thanked everyone who came to the meeting tonight, and stated she appreciated all the emails she received and insights shared tonight. She stated some concern and support might be based on old ideas, adding the affordability now has shifted and she is disappointed in that. However, she will support the resolution and staff’s recommendation. Councilmember Harris stated this is a visionary initiative, and she was on the ESC when she met the developer, Mr. Velasco at a waste conference. She stated she likes the model and the non-profit component, and is hoping the project will benefit folks who live there by keeping costs affordable. She supports the project and thanked those who have emailed her their concerns. She proposed a policy for the future where there might be reimbursement of staff time as amendments accrue, similar to police visits to a particular property. Councilmember Brausen stated he has been a supporter of the project since the beginning and continues to be. He stated the project provides an exciting vision and concept and is very challenging. He appreciates staff time and past council’s diligence on this project and on other projects such as Excelsior & Grand, and the West End. He noted these projects also did not stay on their respective timelines, but have reflected the vision of each council. He stated this project will direct the city toward its values of climate action and affordable housing, and he will continue to support it. Councilmember Miller stated he supports the staff recommendation, noting it is an extraordinary project with the affordable housing it provides. He stated the affordable component is key, along with its walkability, green areas, and retail. Mayor Spano stated he also will support the extension, noting the project is visionary, challenging, and the city is patient. He added it is time to move forward and reiterated Councilmember Hallfin’s comments related to the deadline. It was moved by Councilmember Mavity, seconded by Councilmember Miller, to adopt Resolution No. 18-173 and Resolution No.18-174 calling for the issuance of private activity revenue bonds to finance PLACE’s Via Sol project and amendments to loan document in connection with the multifamily housing revenue note, series 2017 to finance PLACE’s Via Luna project, and change the contract date from December 18, 2018 to December 31, 2018. The motion passed 7-0. City council meeting of December 17, 2018 (Item No. 3a) Page 8 Title: City council meeting minutes of November 5, 2018 7. Requests, petitions, and communications from the public – none 8. Resolutions, ordinances, motions and discussion items 8a. St. Louis Park Middle School conditional use permit and variance. Resolution No. 18-175. Ms. Kramer presented the staff report. Councilmember Brausen stated he supports these upgrades at the middle school and added he hopes the school district is mindful of the city’s climate action plans as they move forward. It was moved by Councilmember Brausen, seconded by Councilmember Harris, to adopt Resolution No. 18-175, approving a conditional use permit and variance for building and site improvements at 2025 Texas Avenue South, with conditions recommended by staff. The motion passed 7-0. 8b. St. Louis Park High School conditional use permit. Resolution No. 18-176. Resolution No. 18-177. Ms. Kramer presented the staff report. Councilmember Rog asked about the central kitchen at the high school, if all school district food will be prepared at the high school, and if there will be additional trucks and traffic at the school because of this. Mr. Bravo stated the district has spoken to the trucking companies and the area has been enclosed in order to keep trucks off the road and near the dock. He added the intention is not to have congestion there, with 5-6 trucks planning to park at the dock. It was moved by Councilmember Harris, seconded by Councilmember Rog, to adopt Resolution No. 18-176 approving a conditional use permit for building and site improvements at 6425 W. 33rd Street, and to adopt Resolution No. 18-177 approving removal of parking restrictions along West 33rd Street. The motion passed 7-0. 8c. The Block conditional use permit for restaurant and parking variance 7008 Hwy. 7. Resolution No. 18-178. Mr. Morrison presented the staff report. City council meeting of December 17, 2018 (Item No. 3a) Page 9 Title: City council meeting minutes of November 5, 2018 Mayor Spano left the chambers at 9:05 p.m. and Mayor Pro Tem Brausen chaired the meeting. Councilmember Harris stated this is an exciting development in this area, and noted she was at the public meeting and appreciates the work done by staff on parking. She added there will also be discussion about ways – walking or biking – to get the public to the restaurant. Councilmembers Mavity and Miller stated they are both excited about this new development in the historic Walker Lake area. Councilmember Rog stated she attended the public meeting as well, and heard about the dog-friendly piece and valet option. She asked how the valet might impact neighbors. Luke Durheim, 3601 Dupont Ave., one of the owners of The Block, stated there will be a drop site for the valet, based on demand. He noted they will be cognizant of this and its effects on the neighborhood, adding the valet company will park cars a bit north, in the Gorham lot. Mayor Pro Tem Brausen stated he has received several emails from residents concerned about the number of liquor licenses the city grants; however, he will let the marketplace decide here and will support this. It was moved by Councilmember Harris, seconded by Councilmember Miller, to adopt Resolution No. 18-178, approving a conditional use permit and parking variance for a restaurant with intoxicating liquor. The motion passed 6-0 (Mayor Spano absent). 8d. Yeshiva of Minneapolis expansion – comprehensive plan amendment; rezoning; conditional use permit; variances. Resolution No. 18-179. Resolution No. 18-180. Mr. Morrison presented the staff report. Councilmember Rog stated she supports the Yeshiva, and noted her condolences related to the recent events in Pittsburgh, which cause the Jewish community distress. She stated the city is here to protect and support you, we love the Jewish community, and are glad you are here. She stated she will support this expansion. Mayor Spano returned to chambers at 9:20 p.m. and chaired the remainder of the meeting. It was moved by Councilmember Rog, seconded by Councilmember Brausen, to adopt Resolution No. 18-179, approving a comprehensive plan amendment changing the land use designation of 3100 Natchez Ave. S, to Civic; to approve the first reading of an City council meeting of December 17, 2018 (Item No. 3a) Page 10 Title: City council meeting minutes of November 5, 2018 ordinance to rezone 3115 Ottawa Ave. S, and 3100 Natchez Ave. S to R-4 multiple-family residence, and set second reading for November 19, 2018; and to adopt Resolution No. 18-180 approving a conditional use permit and variances for an expansion of the Yeshiva facility. The motion passed 7-0. 8e. Fees for 2019 as outlined in Appendix A of the City Code of Ordinances and summary ordinance for publication. Ordinance No. 2545-18. Councilmember Rog stated she would like to discuss the access issues related to pool entry fees. Councilmember Brausen stated this bears the council discussing all city fees. It was moved by Councilmember Rog, seconded by Councilmember Brausen, approving second reading and adopt Ordinance No. 2545-18 establishing fees for 2019 as outlined in Appendix A of the City Code of Ordinances and to approve the summary ordinance for publication. The motion passed 7-0. 8f. Acceptance of donations. Resolution No. 18-181. Councilmember Rog thanked the Minneapolis company for their donation of lighting. Councilmember Brausen hoped the direction of the lights will not harm the apartments in the area. It was moved by Councilmember Rog, seconded by Councilmember Brausen, to adopt Resolution No. 18-181 approving acceptance of the following donations: • Aelius Energy donated two Saturn outdoor solar light fixtures ($1,912 value) for the Carpenter Skate Park area. • The St. Louis Park High School Class of 1954 donated $587.92 for a memorial plaque honoring Bob Owen, Olympic Gold Medal winner and St. Louis Park High School Hall of Fame member. • Leslie Marcus donated $100 for park enhancements or program needs at Westwood Hills Nature Center. The motion passed 7-0. 8g. Monetary donation from Beth El Synagogue. Resolution No. 18-182. It was moved by Councilmember Brausen, seconded by Councilmember Miller, to adopt Resolution No. 18-182 accepting monetary donation from Beth El Synagogue to allow ten police department staff to attend their Heros Among Us Speaker Series and approving the change in language for the donation. The motion passed 7-0. City council meeting of December 17, 2018 (Item No. 3a) Page 11 Title: City council meeting minutes of November 5, 2018 8h. Employer contribution for benefits in 2019. Resolution No. 18-183. Councilmember Brausen noted the 5% reduction in employer benefit fees for 2019, and stated this is clear evidence the premiums will be reduced when appropriate. It was moved by Councilmember Brausen, seconded by Councilmember Miller, to adopt Resolution No. 18-183 establishing the employer contribution for benefits in 2019. The motion passed 7-0. 9. Communications Councilmember Miller stated on November 7, the Youth and Community Fund Give Back Day will be held at Steel Toe Brewery from 5:30 – 7:30 p.m. All are welcome to attend and participate to honor those organizations who have received funding the past few years. Councilmember Brausen stated he and three other councilmembers will be attending the National League of City’s conference next week, and will be working on the business of the city while sharing issues they care about with other cities across the nation. Councilmember Harris stated there is a community meeting in Ward 3 related to the Texatonka area on November 15, 6:30 p.m., at Aquila School in the media room. She encouraged all to participate. Councilmember Hallfin encourage all to vote in the mid-term elections tomorrow. Mayor Spano encouraged all to vote tomorrow as well, and noted the state has had an incredibly large early turnout. He encouraged folks to check MNVOTES.ORG for further information, and added if folks are in line to vote at 8 p.m. tomorrow, to stay in line and they will be able to vote. Mayor Spano noted an event at Westwood Hills Lutheran Church that took place last Thursday in support of the Jewish Community, and stated there were over 500 people in attendance. He thanked all who organized and attended the event. 10. Adjournment The meeting adjourned at 9:33 p.m. ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City council Meeting date: December 17, 2018 Minutes: 3b Unofficial minutes City council study session St. Louis Park, Minnesota November 13, 2018 The meeting convened at 6:30 p.m. at the Hamilton House. Councilmembers present: Mayor Jake Spano, Tim Brausen (arrived 7:40 p.m.) Steve Hallfin, Rachel Harris, Anne Mavity, Thom Miller, and Margaret Rog. Staff present: City Manager (Mr. Harmening), Chief Financial Officer (Mr. Simon), Economic Development Coordinator (Mr. Hunt), Community Development Director (Ms. Barton), Housing Program Coordinator (Ms. Olson), Housing Supervisor (Ms. Schnitker), Management Assistant (Ms. Carrillo Perez), and Recording Secretary (Ms. Pappas). Guest: Stacie Kvilvang, Ehlers; Residents of Hamilton House 1. Future study session agenda planning – November 26, 2018 Mr. Harmening noted recruiting will start soon for boards and commissions. He also stated the council will meet with legislators on December 3rd. There will also be more discussion on commercial service and liquor stores. Councilmember Mavity asked to add to the December agenda, the crime-free ordinance as it relates to the affordable housing strategy goal discussion. Mr. Harmening added the STEP board has requested to build a deeper relationship with the city, and they have reached out, so a discussion item will be added. Councilmember Miller asked when there will be a discussion about the climate action plan. Mr. Harmening stated no date has been set yet, but added this will be a discussion on the bigger picture perspective. 2. Annual TIF district management report Ms. Kvilvang and Mr. Hunt presented. They asked the council if they have questions or concerns regarding the status of the tax increment financing (TIF) districts within the city and what other information would be helpful to them regarding the city’s TIF districts. Ms. Kvilvang discussed the staff report at a high level. The purpose of the report is to review the status, financial condition, debt management and future value of the city’s tax increment districts. The report describes the revenues generated from each TIF district and presents recommendations to consider. Staff updates the report each year in order to have a resource when analyzing data or preparing financial information to ensure a comprehensive picture for the council/EDA or other end users of the information. City council meeting of December 17, 2018 (Item No. 3b) Page 2 Title: Study session minutes of November 13, 2018 Ms. Kvilvang reviewed two administrative recommendations: • pooling for affordable housing and; • pooling for redevelopment, for public improvements such as SWLRT Councilmember Miller asked Ms. Kvilvang to describe how Ehlers determines when it is appropriate for the city to provide TIF for a development. Ms. Kvilvang stated once staff and Ehlers reviews the proposed development’s financials and the developer answers various questions related to the project’s financial challenges, there is a negotiating process between staff, Ehlers and the developer. Following those discussions, the recommended amount of TIF is determined. Councilmember Harris asked if pooling for housing can be used across the city. Ms. Kvilvang stated yes. Councilmember Rog asked about the public benefit as it relates to TIF, if the council discusses this in detail when looking at TIF districts, and if there is any value in being more specific here. Ms. Kvilvang stated the council has goals and objectives for its use of TIF that are reviewed relative to proposed projects. Mr. Hunt added staff scores TIF applications according to the minimum and desired qualifications outlined in the city’s TIF Policy and then presents those findings in its staff reports to the EDA. Councilmember Rog stated she attended a developer city council workshop and heard from developers that they crave more specificity, and asked if there could be opportunity here around the city’s public benefit expectations for TIF. Mr. Hunt stated developers are provided a copy of the city’s TIF policy and are briefed on the EDA’s current priorities, but added it is still at the EDA’s discretion as to whether TIF is provided for various projects. Councilmember Rog asked what is considered underfunded within the City’s housing programs. Ms. Barton stated there are things that need to be added, and opportunities to expand into the housing trust fund. She noted there will be more discussion around the programs staff is looking at, and programs the city can fund, and also additional funding that will be needed. Mr. Harmening added many resources will be necessary to fund affordable housing. Mayor Spano noted that Councilmember Brausen emailed him and stated he is in favor of looking at pooling for affordable housing, and thereby capturing dollars that would otherwise go to other jurisdictions and the county. Councilmember Miller asked if pooling is not used, what the alternative is. Mr. Harmening stated it will return to the various taxing jurisdictions. Councilmember Rog asked about the impact on the school district budget. Ms. Kvilvang stated there is really no impact to the school district, and the only impact is capital levies. Councilmember Mavity asked if any state legislative authority is needed to allow pooling. Mr. Harmening stated the city would not need any legislative authority in order to do pooling. City council meeting of December 17, 2018 (Item No. 3b) Page 3 Title: Study session minutes of November 13, 2018 Councilmember Hallfin asked if the city does pooling, how will it affect the budget and levy in future years. Ms. Kvilvang stated staff will need to do those calculations. Mr. Harmening added if the council wants to take the next step on pooling for affordable housing, staff will need to look further into this. It was the consensus of the council to have staff further explore pooling as an option to help fund affordable housing and various qualified public improvement projects related to SWLRT in the city. 3. Affordable housing strategies and tools update Ms. Schnitker and Ms. Olson presented. Ms. Schnitker stated they will review strategies and tools to create and preserve affordable housing that the council had identified for further exploration, and ask if the council will support these strategies and tools as presented. Ms. Schnitker reviewed three proposed housing programs that preserve and stabilize NOAH properties and promote affordable homeownership in St. Louis Park including: • 4d tax classification program • Multi-family rental rehab program • Down payment and closing cost homeownership program Both Ms. Schnitker and Ms. Olson presented additional affordable housing strategies and tools to determine council’s interest in further discussion: • Fair housing policy • Multi-family land trust • Affordable housing fee applied to new development • One for one replacement policy • Reduce building and permit fees for affordable housing development • Nondiscrimination of use of rent subsidies Councilmember Miller asked how the 20% figure came to be for the 4d program. He added he would like to get as many landlords on board as soon as possible. Councilmember Mavity stated the city will want landlords to enroll, and then they can say no. She added the bigger question and concern is most landlords own properties around the greater Twin Cities, and not only in one locale, and would St. Louis Park look to extend duration of affordability vs. the amount of units. Ms. Schnitker stated the city wants this as an incentive adding a commitment of 10 years might be too long, whereas at 5 years, landlords might be more willing to commit, thereby getting more participation. Councilmember Rog thanked staff for their work on this, adding she feels the 5 years is also too short, and the city should start higher at 10 years, and try it out, and then reduce it if no one participates. She asked if staff had talked with landlords about their interest more recently. City council meeting of December 17, 2018 (Item No. 3b) Page 4 Title: Study session minutes of November 13, 2018 Ms. Schnitker stated the Housing Justice Center had a committee that met with landlords, who indicated that a 40% tax cut on the rent restricted units wasn’t a big enough incentive for owners to lower their rents to affordable rates, however she added there was some interest. Councilmember Hallfin stated this discussion is the epitome of small bowl conversation and he would like to let staff do their job. He added if this is implemented city-wide, he would like to see numbers related to tax capacity and where the levy will land. Councilmember Brausen added he trusts staff to do their job, and added he liked the strategies in that they further the city’s climate action plan as well. Councilmember Harris asked how many eligible rental units exist in the city and what sort of guarantees are there for residents. Ms. Schnitker stated the number of units that can be served by the program depends on how much funding the council wants to designate for the program, adding that for $50,000 the city could do 250 units, and then could build on this each year without increasing the annual budget. Councilmember Rog asked what happens to the agreement after a building is sold. Ms. Schnitker stated she does not know, but can research this and bring information back to the council. Councilmember Harris asked about the timeline and when it could be implemented. Ms. Schnitker stated for 2019, applications need to be in by March 31st. It was the consensus of the city council to support the three housing programs noted in the staff report. Ms. Schnitker stated she will come back with another version and proposal and answer additional questions. Councilmember Rog asked if these programs are in the 2019 budget. Ms. Schnitker stated they can be included and implemented in 2019, adding it does not affect the general fund levy for 2019 since the programs will be funded through the housing rehab fund. Ms. Olson noted that staff is proposing to revise the Live Where You Work program by adding a larger amount for the deferred loan, up from $2500 to $15,000 for eligible applicants, and an additional $5000 for applicants who also work in the city. She stated in the best year of the program, there were only 4 participants, and the match from employers did not pan out, adding it is difficult to find affordable homeownership housing in St. Louis Park. She added the program does have the potential of assisting first time home buyers and reducing the cost of ownership. Councilmember Rog stated she is really supportive of looking at home ownership as a way to accumulate wealth, and there are many ways to approach this. She stated the city needs to be sure it is leveraging the maximum with its resources. Ms. Olson added there are also many additional items that go along with home ownership, so they will need to be sure those who purchase through the program are able to maintain the home as well. City council meeting of December 17, 2018 (Item No. 3b) Page 5 Title: Study session minutes of November 13, 2018 It was the consensus of the council to pursue this program. Councilmember Mavity pointed out a concern about not doing enough for people at 30% AMI or lower, and the need to work harder to help folks at the lowest income levels. She stated this would be a policy correction – to shift to 30% AMI and target those with the greatest need. Ms. Schnitker stated staff can look at this further and also consider doing project-based vouchers. Councilmember Rog stated she agrees with the 30% AMI, but needs to understand more, adding her main concern is loss of housing. She added those renting Airbnb’s in the city should be taxed. Ms. Barton noted Airbnb’s are not permitted in St. Louis Park. Councilmember Rog stated people are still doing it, so they need to be taxed. Mayor Spano stated the council needs to give staff their priorities, and not get into discussion of the programs. Councilmember Miller stated these are all great solutions, however he had not heard about the 30% AMI being a priority before. Councilmember Mavity stated rent subsidies are the easiest way to do this. Mayor Spano stated if the council says loss of affordable housing and 30% AMI is what they want staff to work on, then the council should not give them advice on the policies as they are not qualified to tell staff this. The council must give staff direction on the big bowl level and tell them what the council’s highest priorities are, and then have staff come back with solutions. Councilmember Brausen stated the challenge is this is becoming about income redistribution, where we tax our residents, and take money from the rich and give it to the poor. He added he approves of the programs staff has presented and would like to work to get near the 30% AMI. Councilmember Hallfin reiterated his point that whenever the topic of affordable housing comes up, the issue is really about people not having enough money. He stated the council must speak with their legislators about the need to raise the minimum wage in the whole state of Minnesota, and at least attack the wage issues. Councilmember Mavity stated the minimum wage should be increased in St. Louis Park also. It was the consensus of the council to have staff continue to review NOAH preservation, and consider programs that would address the 30% AMI affordability. Communications/Meeting Check-In (Verbal) Councilmember Harris stated there is a meeting on Wednesday, November 14 regarding Walker Lake, at Central Cafeteria from 6:30 – 8 p.m., and all are welcome to attend. She also noted on Thursday, November 15 there is a conversation on Texatonka reinvestment, and the City council meeting of December 17, 2018 (Item No. 3b) Page 6 Title: Study session minutes of November 13, 2018 plans of a new property owner at the shopping mall to fill empty store fronts. The meeting is at 6:30 p.m. in the Aquila media room. Mr. Harmening stated truth in taxation notices have been mailed out to residents. Councilmember Mavity asked about the Comprehensive Plan, if it needs to be presented to the Met Council at the end of the year, and then if the city still has 6 months to change zoning. Ms. Barton stated yes, that is correct, and added the Met Council is not rigid on the 6 month timeframe. Mr. Harmening asked how the council would like to handle the city manager evaluation this year. The council consensus was to do a lighter survey this year, and a more substantive one again next year. Councilmember Brausen stated he and others attended the National League of Cities Conference last week, and he would like to share with the council what was discussed at a future meeting. Mr. Harmening noted that bids for the Westwood Hills Nature Center came in under the $12.5 million budget, and more information will be coming at a future meeting. The meeting adjourned at 9:10 p.m. Written Reports provided and documented for recording purposes only: 4. Living streets policy update 5. 2040 Comprehensive plan highlights and background ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City council Meeting date: December 17, 2018 Minutes: 3c Unofficial minutes City council meeting St. Louis Park, Minnesota November 19, 2018 1. Call to order Mayor Spano called the meeting to order at 7:30 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Rachel Harris, Anne Mavity, Thom Miller, and Margaret Rog. Councilmembers absent: None. Staff present: Deputy City Manager/Human Resources Director (Ms. Deno), City Attorney (Mr. Mattick), Director of Community Development (Ms. Barton), Inspections Director (Mr. Hoffman), Operations and Recreation Director (Ms. Walsh), Chief Financial Officer (Mr. Simon), City Clerk (Ms. Kennedy), Elections Specialist (Mr. Stokka), Management Assistant (Ms. Carrillo Perez), Westwood Nature Center Manager (Mr. Oestreich), and Recording Secretary (Ms. Pappas). Guests: Boy Scout Troup #738, League of Women Voters members. 1a. Pledge of allegiance – led by Boy Scout Troup #738 1b. Roll call 2. Presentations - none 3. Approval of minutes - none 4. Approval of agenda and items on consent calendar 4a. Approve second reading and adopt Ordinance No. 2546-18 vacating drainage and utility easements for Lot 1, block 1, Louisiana Alignment, and to approve the ordinance summary for publication. 4b. Approve second reading and adopt Ordinance No. 2547-18 rezoning property located at 3115 Ottawa Ave S and 3100 Natchez Ave S from R-3 two-family residence to R-4 multiple-family residence zoning district, and to approve the ordinance summary for publication. 4c. Moved to 8e 4d. Adopt Resolution No. 18-184 approving the final plat of Louisiana Alignment Second Addition. (Requires four affirmative votes.) 4e. Moved to 8d 4f. Approve the 2019 Acceptable Materials and Exemptions list and Administrative Rules. City council meeting of December 17, 2018 (Item No. 3c) Page 2 Title: City council meeting minutes of November 19, 2018 4g. Approve a joint powers mutual aid agreement which provides a process for units of government to share public works personnel and equipment with other agencies within the State of Minnesota. 4h. Adopt Resolution No. 18-186 calling for a public hearing on December 17th regarding host approval for the Yeshiva project at 4411 Minnetonka Blvd and 3115 Ottawa Ave South to be financed with revenue bonds to be issued by the City of Medina. 4i. Planning commission meeting minutes of October 3, 2018. 4j. Planning commission meeting minutes of October 17, 2018. Councilmember Brausen and Councilmember Harris requested that Consent Calendar items 4c and 4e be removed and placed on the Regular Agenda as items 8e and 8d respectively. It was moved by Councilmember Hallfin, seconded by Councilmember Mavity, to approve the Agenda and items listed on the Consent Calendar as amended, and to move Consent Calendar item 4c and 4e to the Regular Agenda as items 8e and 8d respectively; and to waive reading of all resolutions and ordinances. The motion passed 7-0. 5. Boards and commissions – none 6. Public hearings – none 7. Requests, petitions, and communications from the public – none 8. Resolutions, ordinances, motions and discussion items 8a. First reading of ordinance amending city code related to the rules of conduct for municipal elections. Ms. Kennedy and Mr. Stokka presented the staff report. She stated once a city makes a decision to switch voting methods, they are required to provide the rules that will govern the administration of municipal elections because State law does not currently address the rules for conducting a ranked-choice election. She added the city will continue to be required to follow state law, where applicable. She explained staff met with the council at four separate study sessions to discuss and develop the rules of conduct for municipal elections. The discussions covered a range of topics, including ballot format, number of rankings, tabulation of votes, write-ins, method of resolving ties, counting procedures, voting systems, testing, reporting results, post-election review, and recounts. Staff has incorporated the direction provided by council into the proposed ordinance. The second reading is scheduled for December 3, 2018, and if adopted the proposed ordinance would take effect on December 28, 2018. The rules in the ordinance would apply to the 2019 municipal election cycle for the offices of mayor and city council. Ms. Kennedy noted that the ordinance would not apply to elections for federal, state, county, or school district offices. She stated extensive public outreach and City council meeting of December 17, 2018 (Item No. 3c) Page 3 Title: City council meeting minutes of November 19, 2018 education would begin in early 2019 in preparation for the use of RCV in November, 2019. Mr. Stokka reviewed the key concepts of the ordinance. He stated in 2019 voters would be allowed to rank up to three (3) choices per municipal office on the ballot. He noted the ordinance provides the city with the flexibility to possibly expand the number of choices in the future, up to six (6), when technology becomes available that can support tabulation of that many choices. He explained the ballot in 2019 would be a three- column design, noting that one side of the ballot would contain municipal races for mayor and city council using the ranked-choice method while the other side of the ballot would contain the races for school board using the traditional voting method. He stated the ranked-choice method requires a candidate to reach an established threshold in order to be declared the winner of a race. In St. Louis Park the threshold will be calculated as 50%+1 of the total ballots cast for an office. He noted the only exception to this is if no candidate reaches the threshold and only two candidates remain, the candidate with the most votes will be declared the winner. Councilmember Rog asked staff for an example of a fun activity which will be available to the public related to RCV. Ms. Kennedy stated there will be several mock elections that voters can participate in, to help folks learn about RCV, how it works and when it will be used. Mayor Spano reiterated that RCV will not be used for school board elections, but only for city council elections. He added the city intentionally limited outreach and education on RCV prior to the mid-term elections, since it will not be utilized until November 2019 and the city wanted to avoid confusion about the voting method that would be used in the 2018 election cycle. Councilmember Brausen stated the first opportunity to use RCV will be for the mayoral and two at-large councilmember seats in 2019. He encouraged as many candidates as possible to run and also acknowledged the work that past councilmember Sue Sanger had done on implementing this policy. She was adamant that the use of RCV would expand the base of democracy, and add more choices for voters. Councilmember Mavity also shared appreciation for former councilmember Sue Sanger, and added that both Fair Vote MN and the League of Women Voters have done an excellent job in educating folks during this process – including the charter commission and city council. It was moved by Councilmember Brausen, seconded by Councilmember Mavity to approve first reading of an ordinance amending St. Louis Park City Code Chapter 10 related to the rules of conduct for municipal elections and to set the second reading for December 3, 2018. The motion passed 7-0. City council meeting of December 17, 2018 (Item No. 3c) Page 4 Title: City council meeting minutes of November 19, 2018 8b. Bid tabulation: award bids for the Westwood Hills Nature Center project. Ms. Walsh gave the report. Councilmember Rog asked about the costs around other professional and associated construction costs and if other councilmembers might like to see these costs of $4 million broken out more. Ms. Walsh stated these costs can be provided in more detail if needed. Mayor Spano asked what percentage of the budget is contingency. Ms. Walsh stated 7%. Councilmember Brausen stated he is excited by the results of the bids tabulations and that there were 65 bidders on the open bid portion. He recognized the work by the Parks and Recreation group, the Environmental Sustainability Commission, and staff. Councilmember Brausen stated he does not take lightly the cost of this project, which commits residents in the community to pay $650,000 per year over the next 20 years in bond indebtedness. He added this is a big and bold commitment, and he has heard many of his constituents and others say this is a necessary and desirable community project and they are willing to take on the costs to build it. He thanked the citizens of St. Louis Park for giving him the opportunity to take this step and be a part of building this nature center. Councilmember Rog expressed her support for staff and all the consultants and the hard work done by all. She noted she has taken the position that this project is too costly and has not changed her position on that. Councilmember Rog noted she continues to have issues with the loss of access for students to use the nature center, stating that 65% that use the center currently are from districts outside of St. Louis Park, adding there is lack of equity across the district currently. She pointed out the burden of funding these field trips for students falls on the PTOs and she has trouble supporting the capital expenses for this project, when she knows kids go door-to-door to collect money for field trips. Councilmember Rog added buses and entry fees cost $40,000 per year for every student K-5 in St. Louis Park to visit the nature center two times. She noted she has shared this with her colleagues, and gotten general support for further research on this, and is also asking staff to look into this further. She also asked that this topic be a future study session agenda topic as well, as she wants to ensure this investment benefits the city’s youngest citizens. She stated she will vote against this, adding this does not demonstrate her lack of support of staff or the consultant, or this wonderful program. Mayor Spano stated the Park and Recreation Advisory group and staff have done great work, and he will support this. He added this is an important step not just for St. Louis Park, but also regionally and pointed out the Jr. Naturalists who come from across the area to volunteer at the center. He stated for the city, given passage of climate action plan, and the fact that this is a net zero energy building, this will help the city reach its carbon neutrality goals for 2040 and renewable electricity by 2030. City council meeting of December 17, 2018 (Item No. 3c) Page 5 Title: City council meeting minutes of November 19, 2018 It was moved by Councilmember Brausen, seconded by Councilmember Mavity, to designate 15 different contractors as the lowest responsible bidders, as identified in the staff report, and authorize execution of contracts with those firms for the building at Westwood Hills Nature Center - Project No. 36190002. The total value of the contracts are $6,864,868.04; to reject bid category 6B2, Southern Yellow Pine glue-lam beams. The project was bid with two options. Staff is recommending awarding 6B1, Alaskan Yellow Cedar glue-lam beams, because of the natural decay resistance of the lumber. This lumber avoids the need to use chemical sealants to preserve the wood. The 6B1 bid category is included in Motion #1; to approve bid alternate 2B of the Westwood Hills Nature Center contract in the amount of $94,591 to upgrade the base bid frit pattern to Ornulux, a bird-friendly glass that is visually appealing to humans and effective for birds; and, to approve SFI (Sustainable Forestry Initiative) certified glue-laminated beams in the amount of $13,911. The motions passed 5-2. (Councilmembers Miller and Rog opposed) 8c. Bond reimbursement resolution for Westwood Hills Nature Center Project. Resolution No. 18-187. Mr. Simon presented the staff report. He stated this is a reimbursement resolution and follows past practice. It was moved by Councilmember Hallfin, seconded by Councilmember Brausen, to adopt Resolution No. 18-187, declaring the official intent of the City of St. Louis Park to reimburse certain expenditures from the proceeds of bonds to be issued by the city. The motion passed 5-2 (Councilmember Miller and Rog opposed.) 8d. Award of the 2019 Arts and Culture Grants. Resolution No. 18-188. Councilmember Harris stated she wanted to speak to the collaboration between St. Louis Park Friends of the Arts, St. Louis Park Community Foundation, Discover St. Louis Park and city staff for their efforts in building collaboration around the arts. She thanked them for their leadership in the community, noting the proposed projects will reach hundreds of people, and will make the community stronger. Councilmember Brausen stated a robust arts scene is essential to the city’s fabric, and he would like to push for more money to fund the arts and encouraged thinking about increasing this amount to more than $20,000 per year. He added when the city uses TIF, it requires public art in the project as well, and pointed out the requirements for the nature center project will be to direct $50,000 in funds toward including arts in the project. Mayor Spano agreed there are more ways to include art in projects and stated this will be a discussion for a later time. City council meeting of December 17, 2018 (Item No. 3c) Page 6 Title: City council meeting minutes of November 19, 2018 It was moved by Councilmember Harris, seconded by Councilmember Brausen, to adopt Resolution No. 18-188, authorizing the award of the 2019 Arts and Culture Grants. The motion passed 7-0. 8e. Bid tabulation: rehabilitation of water treatment plan #6, Zarthan Avenue – project no. 4019-5000. Councilmember Brausen stated this project is located in Ward 2 and is a nearly $1 million project. He noted the fine work done by staff in planning and procuring services under the capital plan. He added this particular water tank had a useful life for 20+ years, was regularly monitored and inspected, and is proposed to be refurbished in order to extend its life and allow the filtering of water to continue. He stated the bids were lower than cost estimates, and it is a testament to staff that they do a marvelous job in budgeting and forecasting, and making sure we stay on top of these things. He noted it is not the most visible thing done here at the city, but it does benefit the city greatly. It was moved by Councilmember Brausen, seconded by Councilmember Mavity, to designate Classic Protective Coatings the lowest responsible bidder and authorize execution of a contract with the contractor in the amount of $939,950 for water treatment plant #6 rehabilitation- Project No. 4019-5000. The motion passed 7-0. 9. Communications Councilmember Brausen stated he along with three other council members attended the National League of Cities Summit last week in Los Angeles. He noted they attended various workshops on budgeting, transportation, housing, environmental issues, taxation, citizen engagement, and racial equity. Councilmember Brausen said St. Louis Park was featured at the summit for their work on racial equity. He said this is an ongoing journey, and he thanked the citizens of St. Louis Park for giving him and the other councilmembers the opportunity to broaden their knowledge, understand these issues, and meet with others from across the country on these topics. Ms. Deno noted that Small Business Saturday is Saturday, November 24, and encourages folks to support the city’s small businesses. She also noted various Thanksgiving activities on the city website, adding that city offices are closed on Thursday and Friday. Mayor Spano wished all a Happy Thanksgiving, adding this is a special time to be with family and friends and give thanks. City council meeting of December 17, 2018 (Item No. 3c) Page 7 Title: City council meeting minutes of November 19, 2018 10. Adjournment The meeting adjourned at 8:15 p.m. ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City council Meeting date: December 17, 2018 Minutes: 3d Unofficial minutes City council study session St. Louis Park, Minnesota November 26, 2018 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Pro Tem Tim Brausen, Steve Hallfin, Rachel Harris, Anne Mavity, and Margaret Rog. Councilmembers Absent: Mayor Jake Spano, Thom Miller Staff present: City Manager (Mr. Harmening), Deputy city manager/HR Director (Ms. Deno); Community Development Director (Ms. Barton); Assistant Zoning Administrator (Mr. Morrison); Planning/Zoning Supervisor (Mr. Walther); Management Assistant (Ms. Carrillo Perez); and Recording Secretary (Ms. Pappas). Guest: None 1. Future Study Session Agenda Planning – December, 2018 Mr. Harmening presented the proposed study session agenda for December, 2018. Mr. Harmening noted the City Manager evaluation will need to be postponed so he is able to finish his self-review. Councilmember Harris noted she would like to discuss the Texatonka area plan and will fill out a form regarding this topic and turn into staff, for inclusion in an upcoming study session. Councilmember Rog referenced the HRC discussion on December 10th and added she would like to notify HRC members to be sure they are aware of the discussion so they can attend. Ms. Carrillo Perez stated the HRC members do have it on their calendars, and several will be in attendance, including the chair. 2. Boards and commissions discussion Ms. Carrillo Perez presented the report. She noted council had directed staff to develop a work plan template to clarify expectations, scope of work and communication between the city’s boards and commissions and the council. She presented the proposed work plan process and template, along with a plan for the process of annual recruitment for boards and commissions. Ms. Carrillo Perez stated the considerations for council tonight are: • Does the city council approve the proposed work plan for the board and commissions • Does the city council need additional information about the annual recruitment process for the city’s boards and commissions City council meeting of December 17, 2018 (Item No. 3d) Page 2 Title: Study session minutes of November 26, 2018 Ms. Carrillo Perez stated staff will train all staff liaisons to fill out the template form and also help them to understand their bylaws, and their strategic priorities, so commissions will have ownership. Councilmember Mavity asked if the boards and commissions core duties will be initiated by council. Ms. Carrillo Perez stated their duties will be part of their work plan, the work they are doing currently, while their roles will be formed within the initiatives. She noted the pilot annual work plan template that will be used by all boards and commissions as well. Councilmember Rog stated each commission is different, adding that 1-3 initiatives seem limiting, and suggested there be some flexibility around the 3 initiatives. Ms. Carrillo Perez stated the goal is for the boards and commissions to pause and slow down, to ensure they are doing quality work. She noted some groups may have more initiatives than others, but the goal will be to see the initiatives through. For this pilot program, the goal is that boards and commission will focus on quality, slowing down and reflecting. Councilmember Rog asked if there will be opportunity for commissions to make policy recommendations to council. Ms. Carrillo Perez stated council is the policy-making authority, but if a commission makes a recommendation both parties would need to be in agreement on the outcome. She added there will also be agreement on the initiative as well. Councilmember Rog stated timing can be delayed during this process, and she recommended a two week or one-month turnaround timeframe. Councilmember Mavity disagreed, and stated her recommendation is to have a flexible timeline, and if an item is not brought up for change, to let it go into effect unless the council raises any objections. She stated she would not want the council to slow down the commissions. Ms. Deno noted this can be discussed further, but this will formalize all expectations and timing, set within this format. Councilmember Harris stated this looks like a great approach to synthesize the process, and she likes the tie back to the comprehensive plan as well. She asked how the new work plan would work for commissions or boards that have had task forces or work groups. Ms. Carrillo Perez stated council will approve the larger format on this process and work groups or sub groups can then be incorporated into the work plans of each board or commission. Councilmember Hallfin stated this is all well and good, but he thinks this is actually too much work, adding he doesn’t believe there are any issues that need to be resolved. He added this process will load the boards and commissions with too much process work, and he would like them to have freer reign. He stated what might work for one commission, does not work for another, but he is fine trying out the new process. He added he would rather have organic ideas presented to the council, from boards and commissions, but noted there will be times when the council will need to ask them for help on items also. Councilmember Mavity stated if this process helps staff spend less time on ideas going in different directions, then the process will be worthwhile. City council meeting of December 17, 2018 (Item No. 3d) Page 3 Title: Study session minutes of November 26, 2018 Mayor Pro Tem Brausen stated Councilmember Miller noted he really likes the simplified strategy and asked how this new process will ensure boards and commissions will not take on too much. Ms. Carrillo Perez stated this will be a learning process, and will involve checks and balances and also a review of workloads, and adjustments will be made as the process moves forward. Mayor Pro Tem Brausen added the council will still receive work plans from boards and commission; however, this process will formalize things. Mayor Pro Tem Brausen also noted that Mayor Spano is fine with the timeline on this process, asking how staff will work to diversity the pool of candidates. Ms. Carrillo Perez stated this will be discussed and the council will come to a mutual agreement with the boards and commissions during the joint work session. She also noted she will be working with Ms. Sojourner on the annual recruitment process and utilize resources to reach others, as well as the website. Staff will schedule interviews with council, and council will rank applicants. Mr. Harmening added staff will reach out into the community and identify opportunities. Ms. Deno noted the recruitment process will be more focused and a more concerted effort. Councilmember Mavity asked if there will be coordination with the schools as well. Ms. Deno stated yes, adding that St. Louis Park is further ahead than other cities on this process. Councilmember Harris stated she is talking with a couple folks from ward 3 and working to recruit them to a board or commission. Mayor Pro Tem Brausen added he does not want to discourage someone by putting them on another commission where they might not be interested, adding it doesn’t cost the city anything to include more members to a commission. Councilmember Mavity asked if there is any model for encouraging non-voting members to be part of commissions, and part of the process, adding she doesn’t want too many voting members on commissions. Ms. Deno stated all meetings are open to the public and folks do come to learn and hear, but do not vote. Councilmember Hallfin stated he likes that students are involved in the process, and would still be interested in adding a youth commission, with some at-large members also. He added that many cities bring their youth to the NLC meetings, and he would like to do the same. Mayor Pro Tem Brausen agreed. Councilmember Rog also agreed, suggesting council and staff pause to figure out how to engage youth more. Ms. Carrillo Perez stated the annual meeting for boards and commissions with the city council will be February 25, 2019 at 5:30 p.m. City council meeting of December 17, 2018 (Item No. 3d) Page 4 Title: Study session minutes of November 26, 2018 3. Review revised draft of 2019 legislative issues and priorities Ms. Carrillo Perez referenced the revised draft and updated list of legislative issues and priorities. She asked council for feedback on the document, and if they agree with the listed priorities and the top priorities. She stated the 2019 session begins January 8. The final version will be presented at a special study session on December 3, to the city’s legislators, county commissioner and Met Council representative. Ms. Carrillo Perez said the affordable housing fee was an item added after the conversation on affordable housing initiatives, which allows for a broader perspective. She also noted the Perspectives bonding request was included as council had indicated they wanted to think about this a bit more. Councilmember Harris asked how frequently does the city collaborate with entities and collaborate on bonding requests. Mr. Harmening stated this is the first time, and in the past Hennepin County has collaborated on bonding requests. Councilmember Harris asked if there is any cost to the city other than administration time. Mr. Harmening stated some staff time during the legislative session, along with the city’s lobbyist attending hearings. He indicated there would be some legal costs also. Ms. Barton added the city attorney would also be reviewing all documents. Councilmember Harris asked about the chances of Perspectives for acquiring the bonding. Mr. Harmening stated it’s hard to say; however, he would be surprised if they did not receive the funding. He added this might be a question better posed to the legislators on December 3. Mayor Pro Tem Brausen stated his concern about the council endorsing Perspectives, besides the costs, are mainly that Perspectives is not a priority for the council. Councilmember Hallfin stated he is concerned the city might lose out on other priorities if they prioritize Perspectives. He asked for a staff recommendation. Councilmember Mavity stated it might be best to not be in the top priorities, adding she wants the right balance on priority items. Councilmember Rog added her interest in a community center. She stated Perspectives serves a portion of the city’s youth, but a community center would serve all youth. Mr. Harmening stated staff thought there was compatibility on Perspectives and affordable housing, so therefore assumed it would be an item the council would be interested in pursuing. Ms. Carrillo Perez stated climate action plan and criminal background checks for firearm purchases are also on the priority list. The council agreed both items need to be included as priorities. Councilmember Mavity noted her preference would be to not include inclusionary housing with affordable housing. She stated she is not sure this has much momentum right now, and while City council meeting of December 17, 2018 (Item No. 3d) Page 5 Title: Study session minutes of November 26, 2018 she does support it, she does not support it specifically. She added this is a good tool for the city’s tool box to help fund affordable housing. Councilmember Harris asked if it is in the city’s favor to link city initiatives to the federal level, and possibly pursue environmental issues at the federal level since Rep. McCollum in interested in environmental issues. Mayor Pro Tem Brausen noted Mayor Spano’s comments which asked if the city should lobby the state to adopt the same goals of the climate action plan. Councilmember Mavity added the same request should go to Hennepin County and the Met Council as well. Councilmember Harris stated she would like to see similar entities adopt similar climate goals as St. Louis Park, and if more voices make it more difficult, then have one session with the legislators and another with the watershed district. Councilmember Mavity stated the council should invite the other entities to attend the legislative session and listen. Councilmember Mavity stated housing looks to be the city’s key priority, followed by transportation and then climate action plan. She noted, for the conversation with legislators, they should receive the full list of priorities. Mayor Pro Tem Brausen also noted legalization of cannabis as a discussion item with the legislators, adding the California model taxes cannabis for both state and local tax, and could this be considered as a model for Minnesota and St. Louis Park as well. Mayor Pro Tem Brausen also noted Mayor Spano’s comments on SWLRT, and that he would like the city to be more aggressive and ask for $15 million for each light rail stop, as well as public art at the stations. Councilmember Mavity stated she is not sure this is the best timing for this request. Ms. Carrillo Perez stated she will take the council’s feedback and update the priority list and send it to the legislators for review prior to the December 3 study session. 4. Retail, service and off-sale liquor store size requirements Mr. Walther and Mr. Morrison presented planning commission recommendations on potential zoning map and zoning code amendments. Mr. Morrison stated that liquor stores are not permitted in the C1 district. Therefore rezoning areas from C2 to C1 would further limit where a liquor store can locate. Councilmember Mavity asked if the rezoning impacts limiting multi-family housing buildings, or if that would be separate from this. Mr. Walther stated C1 does allow for a modest amount of City council meeting of December 17, 2018 (Item No. 3d) Page 6 Title: Study session minutes of November 26, 2018 housing, but it is pretty limited. Staff will review the code again for the potential impacts to the adding housing on commercial sites. Councilmember Mavity continued she would support zoning that would accommodate a future council’s desire to create more housing densities, adding she wants to be careful not to limit housing in these areas by rezoning. Mr. Morrison clarified that housing is allowed in the C1 district as part of a commercial development. He added if changing to C1, staff would do notices and talk to property owners for feedback before any changes were made. Councilmember Harris asked about redevelopment at Texa-Tonka, and if row housing or senior housing would be considered, given the rezoning. Mr. Walther stated staff will be doing a study on that area, and would look at appropriate land use and zoning for that site, and the surrounding area. He added C2 is probably not appropriate in the long term in that area. Councilmember Harris asked if there is a timeline set for this study. Mr. Walther stated it is budgeted for 2019. Councilmember Hallfin asked if the zoning changes will move any further off-sale liquor licenses to C2. Mr. Walther stated this would remain the same, but existing license holders in any zoning district where liquor stores are no longer permitted, would be allowed to continue for as long as they continue as a liquor store. If the liquor store goes out of business and it is abandoned for a period of time, the license would not be able to be re-established. Councilmember Harris asked if the locations noted on the map near Texa-Tonka are close enough where folks could bike or walk to the destinations. Mr. Walther stated on Minnetonka Blvd, neighborhood commercial districts are spaced a half mile apart, which means most residents are within a quarter mile walk from businesses. He noted residents would still be within a two-mile bike ride from one of the remaining larger C-2 commercial areas. Mr. Walther stated there is an opportunity to extend the current temporary limit on the number of off-sale liquor licenses in the city to allow time for zoning amendments to be completed. The council agreed to this policy consideration. The council discussed the various square footage they would support for liquor stores within the C2 areas. Some councilmembers asserted that 20,000 feet is too large, but that they could support 5,000-10,000-square-foot stores. Mayor Pro Tem Brausen stated he is supportive of all staff recommendations. Councilmember Harris asked staff if a neighborhood-oriented area, with walkable streets, and low-density residential neighborhoods, with small lots fit better with C1 zoning vs. C2. Mr. Walther stated yes. City council meeting of December 17, 2018 (Item No. 3d) Page 7 Title: Study session minutes of November 26, 2018 Mayor Pro Tem Brausen added it is difficult to impose limitations on already established neighborhoods. Mr. Walther stated staff will return to planning commission for another study session with more information on this in the near future, and staff will relay the city council’s feedback. Communications/Meeting Check-In (Verbal) Councilmember Rog mentioned the passing of Walter Dziedzic, a former Minneapolis City Council member and former Minneapolis Park Board Commissioner, who had been an inspiration to her and many others. Councilmember Harris noted Block Restaurant will hold neighborhood focus group sessions on December 4 and 12. Mayor Pro Tem Brausen noted a groundbreaking ceremony for SWLRT on Friday, November 30, at 2:30 pm. in Hopkins. Mr. Harmening distributed a big picture overall look presentation regarding SWLRT to the council for their review. The meeting adjourned at 9:35 p.m. Written Reports provided and documented for recording purposes only: 5. October 2018 monthly financial report 6. Zoning guidelines for ground floor window transparency requirements ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4a Executive summary Title: Retirement recognition for Community Development Office Assistant Nancy Sells Recommended action: Motion to adopt Resolution to recognize Community Development Office Assistant Nancy Sells for more than 27 years of service. Policy consideration: None at this time Summary: City policy states that employees who retire or resign in good standing with over 20 years of service will be presented with a resolution from the mayor, city manager and city council. Nancy has chosen not to be honored with a presentation and will not be attending the council meeting. This consent item will officially adopt the resolution that honors Nancy for her years of service. Financial or budget considerations: Not applicable. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Ali Timpone, HR Manager Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 4a) Page 2 Title: Retirement recognition for Community Development Office Assistant Nancy Sells Resolution No. 18-___ Resolution of the City of St. Louis Park, Minnesota, recognizing the contributions of and expressing appreciation to Community Development Office Assistant Nancy Sells Whereas, Nancy Sells began her employment as the community development office assistant with the City of St. Louis Park over 27 years ago on September 9, 1991; and Whereas, Nancy has provided administrative assistance and support services in a professional and quality manner to the community development department staff; and Whereas, Nancy has provided exceptional and responsive customer service to both internal and external customers, willingly collaborating with others to provide assistance where needed; and Whereas, Nancy has proficiently coordinated the preparation of agendas, resolutions, ordinances, public hearings and notice materials for the city council, economic development authority, planning commission, board of zoning appeals, and the housing authority board meetings; and Whereas, Nancy has coordinated the intake, distribution and tracking deadlines of development and zoning applications, maintaining accurate planning and zoning case files and other record systems, including maintenance of official city records in an orderly and accessible manner; and Whereas, Nancy always has a positive attitude, calm and serene personality, a willingness to help others and a genuine and empathetic nature and she will be greatly missed; and Whereas, Nancy plans an eventful retirement spending time with family and friends near and far, traveling to New Zealand and beyond, hiking in the foothills of Arizona, enjoying the Minnesota Orchestra, and enjoying the great outdoors; Now therefore be it resolved that the City Council of the City of St. Louis Park, Minnesota, by this resolution and public record, would like to thank Nancy Sells for her great contributions and more than 27 years of dedicated service to the City of St. Louis Park and wish her the best in her retirement. Reviewed for administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4b Executive summary Title: Designate polling places for 2019 municipal and school district election cycle Recommended action: Motion to adopt Resolution designating polling places for the 2019 election cycle. Policy consideration: Do the proposed polling places meet all statutory and federal requirements for use in the 2019 election cycle? Summary: In 2017, the state legislature amended State Statute 204B.16, Subd. 1 to require the governing body of each municipality to designate by resolution a polling place for each election precinct by December 31 of each year. The polling places designated in this resolution will be used for the 2019 election cycle, unless a change is made because of an emergency or because a polling place has become unavailable. Staff has confirmed that each of St. Louis Park’s 16 current polling places are available to serve as a polling place for the 2019 municipal and school district election on November 5, 2019. State law requires that polling places be located within one (1) mile of a precinct boundary, are fully accessible, large enough to accommodate election activities, free of other non-election activities, smoking free, liquor free and not adjacent to a liquor service area. City staff has already begun the process of re-evaluating the facilities currently designated as polling places for future election cycles, particularly the upcoming 2020 presidential election, to determine if each facility is still able to meet the needs of voters. When evaluating facilities staff considers many factors including: availability, number of voters to be served at the facility, accessibility and ADA standards, parking, traffic, and voter convenience. Additionally, staff also ensures that each polling place meets all requirements of both state and federal law. After the 2020 census, the city will also participate in the statewide redistricting process which may result in changes to both precinct and legislative boundaries. Any proposed changes would require council approval. Because staff believes the current polling places will be able to adequately meet our needs for the 2019 municipal and school board election and because changes could be forthcoming for the 2020 election and beyond, no changes are proposed at this time. Mitigating the number of times polling places are relocated – except in the case of emergency or unexpected availability –helps reduce voter confusion from year to year. Financial or budget considerations: Fees associated with use of facilities are included in the 2019 budget. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: Resolution Prepared by: Melissa Kennedy, City Clerk Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 4b) Page 2 Title: Designate polling places for 2019 municipal and school district election cycle Resolution No. 18 -____ Resolution designating polling places for the 2019 municipal and school board election cycle Whereas, the municipal and ISD 283 school board general election will be held on November 5, 2019; Now, therefore, be it resolved, by the St. Louis Park City Council that the 2019 Municipal and ISD 283 School Board General election, as well as any required special elections, will take place at the following precinct polling locations: Ward 1 Precinct 1 – Beth El Synagogue, 5225 Barry St. W. Ward 1 Precinct 2 – Peter Hobart Elementary School, 6500 26th St. W. Ward 1 Precinct 3 – St. Louis Park City Hall, 5005 Minnetonka Blvd. Ward 1 Precinct 4 – Central Community Center, 6300 Walker St. Ward 2 Precinct 5 – Union Congregational Church, 3700 Alabama Ave. S. Ward 2 Precinct 6 – St. Louis Park Recreation Center, 3700 Monterey Dr. Ward 2 Precinct 7 – Susan Lindgren Elementary School, 4801 W 41st St Ward 2 Precinct 8 – Aldersgate United Methodist Church, 3801 Wooddale Ave S Ward 3 Precinct 9 – Prince of Peace Lutheran Church, 8115 State Hwy. No. 7 Ward 3 Precinct 10 – Lenox Community Center, 6715 Minnetonka Blvd. Ward 3 Precinct 11 – St. Louis Park Senior High School, 6425 33rd St. W. Ward 3 Precinct 12 – Aquila Elementary School, 8500 31st St. W. Ward 4 Precinct 13 – Westwood Lutheran Church, 9001 Cedar Lake Road Ward 4 Precinct 14 – Park Harbor Church, 1615 Texas Ave. S. Ward 4 Precinct 15 – Peace Presbyterian Church, 7624 Cedar Lake Road Ward 4 Precinct 16 – St. Louis Park Middle School, 2025 Texas Ave. S. Be it further resolved, the city clerk is with this, authorized to make any changes as deemed necessary in the case of an emergency or if a polling place has become unavailable. Reviewed for Administration Adopted by the city council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4c Executive summary Title: Second reading of an ordinance vacating portions of utility easements at 8000 Minnetonka Blvd. Recommended action: Motion to approve second reading and adopt Ordinance vacating portions of utility easements at 8000 Minnetonka Boulevard, and to approve the ordinance summary for publication. Policy consideration: Are the utility easements needed for public purposes? Summary: The city received a petition from Fine Properties of MN, LLP to vacate portions of utility easements at 8000 Minnetonka Blvd., also known as the Texa-Tonka Shopping Center. The shopping center was constructed in 1951, and there is an unused utility easement running through the middle of the property and underneath the building. Fine Properties of MN, LLP is requesting to vacate the utility easement in order to clean up the titles to the property. The portions of easements to be vacated are not needed by the city, county, or public utility companies for any public purpose. The city council held a public hearing and voted to approve the first reading of this ordinance on December 3, 2018. The ordinance requires an affirmative vote of at least five councilmembers. Financial or budget considerations: None at this time. Strategic priority consideration: Not applicable. Supporting documents: Site location map Draft ordinance (including a map exhibit of the easement) Ordinance summary for publication Prepared by: Jennifer Monson, Planner Reviewed by: Sean Walther, Planning and Zoning Supervisor Karen Barton, Community Development Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 4c) Page 2 Title: Second reading of an ordinance vacating portions of utility easements at 8000 Minnetonka Blvd. Site location map City council meeting of December 17, 2018 (Item No. 4c) Page 3 Title: Second reading of an ordinance vacating portions of utility easements at 8000 Minnetonka Blvd. Ordinance No. ___-18 An ordinance vacating portions of utility easements 8000 Minnetonka Boulevard The City of St. Louis Park does ordain: Section 1. The petition to vacate the utility easements was initiated by Fine Properties of MN, LLP. The notice of said petition has been published in the St. Louis Park Sun Sailor on November 22, 2018 and the City Council has conducted a public hearing upon said petition and has determined that the easements are not needed for public purposes, and that it is for the best interest of the public that said easements be vacated. Section 2. The following described easements as now dedicated and laid out within the corporate limits of the City of St. Louis Park and shown in Attachment A, are vacated: All those particular 5.00 wide and 10.00 foot wide Utility Easements as shown on the plat of Texa-Tonka Addition, Hennepin County, Minnesota lying within Lots 14, 15, 16, 17, 18, 19, 20 and that part of Lot 21 which lies east of the west 23.00 feet thereof, all in Block 2, said addition. EXCEPT the northerly 5.00 feet of Lots 14 and 20. Section 3. The City Clerk is instructed to record certified copies of this ordinance in the Office of the Hennepin County Register of Deeds or Registrar of Titles as the case may be. Section 4. This ordinance shall take effect fifteen days after its publication. Reviewed for administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Approved as to form and execution: Melissa Kennedy, City Clerk Soren Mattick, City Attorney Public Hearing/First Reading December 3, 2018 Second Reading December 17, 2018 Date of Publication December 27, 2018 Date Ordinance takes effect January 11, 2019 City council meeting of December 17, 2018 (Item No. 4c) Page 4 Title: Second reading of an ordinance vacating portions of utility easements at 8000 Minnetonka Blvd. Attachment A City council meeting of December 17, 2018 (Item No. 4c) Page 5 Title: Second reading of an ordinance vacating portions of utility easements at 8000 Minnetonka Blvd. Summary for publication Ordinance No. ____-18 An ordinance vacating portions of utility easements 8000 Minnetonka Boulevard This ordinance states that portions of utility easements located at 8000 Minnetonka Boulevard will be vacated. This ordinance shall take effect 15 days after publication. Adopted by the City Council Dec. 17, 2018 Jake Spano /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: Dec. 27, 2018 Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4d Executive summary Title: Final payment resolution - MSA Aquila Avenue rehabilitation - project no. 4018-1100 project Recommended action: Motion to adopt Resolution accepting work and authorizing final payment in the amount of $47,098.92 for project no. 4018-1100 MSA street rehabilitation – Aquila Avenue with Northdale Construction, City Contract No. 69-18. Policy consideration: Not applicable Summary: On May 7, 2018, the city council awarded the bid for the MSA Aquila Avenue rehabilitation project. The project was advertised, bid, and awarded to Northdale Construction Company, Inc. in the amount of $646,142.23. This project included pavement rehabilitation (mill and overlay) and minor concrete curb and gutter replacement. It also included upgrading the existing traffic signal at W. 37th Street, ADA improvements, watermain installation, storm sewer repairs, and minor sanitary sewer repairs. The contractor completed this project within the contract time allowed (35 days) at a final contract cost of $635,556.70, with additional work totaling $14,787.74. The additional work was needed for street lighting repair and watermain adjustments. The contractor was able to minimize the pavement removal areas for the watermain by using trench boxes during excavation. Decreasing the amount of pavement resulted in a savings to the city. Financial or budget considerations: The cost of the work performed by the contractor under Contract No. 69-18 has been calculated as follows: This project was included in the Capital Improvement Program (CIP). Funding was provided by the following funds: Municipal State Aid, water, storm water, and sanitary sewer utility funds. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Resolution Prepared by: Joseph Shamla, Sr. Engineering Project Manager Reviewed by: Debra Heiser, Engineering Director Approved by: Tom Harmening, City Manager Original contract price $646,142.23 Additional work $ 14,787.74 Final contract amount $660,929.97 Underrun -$ 25,373.27 Actual amount due $635,556.70 Previous payments -$588,457.78 Balance due $ 47,098.92 City council meeting of December 17, 2018 (Item No. 4d) Page 2 Title: Final payment resolution - MSA Aquila Avenue rehabilitation - project no. 4018-1100 project Resolution No. 18-___ Resolution authorizing final payment and accepting work for the 2018 MSA Aquila Avenue Street rehabilitation project Be it resolved by the City Council of the City of St. Louis Park, Minnesota, as follows: 1.Pursuant to a written contract with the City dated May 7, 2018, Northdale Construction Company, Inc. has satisfactorily completed the 2018 MSA Aquila Avenue street rehabilitation project, as per Contract No. 69-18. 2.The Engineering Director has filed her recommendations for final acceptance of the work. 3.The work completed under this contract is accepted and approved. The final contract cost is $635,556.70. 4.The City Manager is directed to make final payment in the amount of $47,098.92 on this contract, taking the contractor's receipt in full. Reviewed for administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4e Executive summary Title: Approve the estoppel certificates for 1550 and 1600 Utica Ave. S. Recommended action: Motion to approve the estoppel certificates for 1550 and 1600 Utica Ave. S. Policy consideration: Is the property in compliance with previous approvals provided by the city? Summary: The property at 1550 and 1600 Utica Avenue South recently sold. The property is home to two existing office towers. The seller and purchaser of the property requested documentation regarding compliance with various resolutions and agreements associated with the property in the form of estoppel certificates. The estoppel certificates relate to Resolution 13-151 and agreements to which the city is a party. The agreements include PUD Development Contract (Doc. No. 3192289), Reciprocal Easement and Maintenance Agreement (Doc. No. 4783828) and Declaration of Public Ingress and Egress Areas (Doc. No. 4783829). The city’s agreements contemplate providing documentation regarding compliance with the agreements upon request. The city attorney reviewed and approved the form of the proposed estoppel certificates. City staff reviewed the conditions contained in each document listed above and is not aware of any issues of compliance with these agreements at the subject property. Financial or budget considerations: None. Strategic priority consideration: Not applicable. Supporting documents: Estoppel certificates (4 total) without signature pages Prepared by: Sean Walther, Planning and Zoning Supervisor Reviewed by: Karen Barton, Community Development Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 4e) Page 2 Title: Approve estoppel certificates for 1550 and 1600 Utica Ave. S. ESTOPPEL CERTIFICATE REGARDING CITY COUNCIL RESOLUTION STATE OF MINNESOTA § § KNOW ALL MEN BY THESE PRESENTS THAT: COUNTY OF HENNEPIN § THIS ESTOPPEL CERTIFICATE REGARDING CITY COUNCIL RESOLUTION (this "Agreement") is dated and made effective as of December 17, 2018, by the City of St. Louis Park, Minnesota, a Minnesota municipal corporation (“City”) to and in favor of ACCESSO ACQUISITIONS, LLC, a Florida limited liability company and its successors and assigns (“Purchaser”) and any person or entity that makes a loan or otherwise extends credit to Purchaser in connection with the acquisition of the Tower Property (hereafter defined) (“Lender”). RECITALS: A.Reference is made to Resolution No. 13-151 of the City, recorded November 4, 2013, with the Hennepin County, Minnesota Registrar of Titles, as Document No. T05131919 (the "Resolution"). B.Purchaser has contracted with the owner of that certain tract of land more particularly described on Exhibit A attached hereto (the “Tower Property”) to purchase same. C.Purchaser requires, as a condition to such acquisition, that City execute and deliver this Agreement. CERTIFICATIONS: NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged and confessed, City hereby certifies that effective as of the date first written above, as follows: 1.As of the date hereof, the Resolution is in full force and effect, has not been altered, amended or otherwise modified except as described in the Recitals. 2.As of the date hereof, there is no default or event of default, or event which, with the giving of notice or passage of time, would constitute a default or event of default under the Resolution with respect to the Tower Property or the owner of the Tower Property. 3.As of the date hereof, there are no assessments or sums due and owing by the current owner of the Tower Property or with respect to the Tower Property under the Resolution. The undersigned has all necessary power and authority to execute and deliver this Agreement to Purchaser and Lender without the joinder of any other person or entity, and the individual signing this Agreement is fully authorized and empowered to do so and to bind the City to the matters set forth in this Agreement. [End of page. Signature page follows.] City council meeting of December 17, 2018 (Item No. 4e) Page 3 Title: Approve estoppel certificates for 1550 and 1600 Utica Ave. S. EXHIBIT A TOWER PROPERTY Lot 1, Block 2, The Shops At West End, Hennepin County, Minnesota. City council meeting of December 17, 2018 (Item No. 4e) Page 4 Title: Approve estoppel certificates for 1550 and 1600 Utica Ave. S. ESTOPPEL CERTIFICATE REGARDING PUD DEVELOPMENT CONTRACT STATE OF MINNESOTA § § KNOW ALL MEN BY THESE PRESENTS THAT: COUNTY OF HENNEPIN § THIS ESTOPPEL CERTIFICATE REGARDING PUD DEVELOPMENT CONTRACT (this "Agreement") is dated and made effective as of December 17, 2018, by the City of St. Louis Park, Minnesota, a Minnesota municipal corporation (“City”) to and in favor of ACCESSO ACQUISITIONS, LLC, a Florida limited liability company and its successors and assigns (“Purchaser”) and any person or entity that makes a loan or otherwise extends credit to Purchaser in connection with the acquisition of the Tower Property (hereafter defined) (“Lender”). RECITALS: A.Reference is made to that certain PUD Development Contract between the City of St. Louis Park, Minnesota and Minneapolis West Associates dated June 2, 1999, recorded August 12, 1999, with the Hennepin County, Minnesota Registrar of Titles, as Document No. 3192289 (the "Contract"). B.Purchaser has contracted with the owner of that certain tract of land more particularly described on Exhibit A attached hereto (the “Tower Property”) to purchase same. C.Purchaser requires, as a condition to such acquisition, that City execute and deliver this Agreement. CERTIFICATIONS: NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged and confessed, City hereby certifies that effective as of the date first written above, as follows: 1.As of the date hereof, the Contract is in full force and effect, has not been altered, amended or otherwise modified except as described in the Recitals. 2.As of the date hereof, City is not aware of a default or event of default, or event which, with the giving of notice or passage of time, would constitute a default or event of default under the Contract with respect to the Tower Property or the owner of the Tower Property. 3.As of the date hereof, there are no assessments or sums due and owing by the current owner of the Tower Property or with respect to the Tower Property under the Contract. The undersigned has all necessary power and authority to execute and deliver this Agreement to Purchaser and Lender without the joinder of any other person or entity, and the individual signing this Agreement is fully authorized and empowered to do so and to bind the City to the matters set forth in this Agreement. [End of page. Signature page follows.] City council meeting of December 17, 2018 (Item No. 4e) Page 5 Title: Approve estoppel certificates for 1550 and 1600 Utica Ave. S. EXHIBIT A TOWER PROPERTY Lot 1, Block 2, The Shops At West End, Hennepin County, Minnesota. ESTOPPEL CERTIFICATE REGARDING RECIPROCAL EASEMENT AND MAINTENANCE AGREEMENT FOR THE WEST END PUBLIC IMPROVEMENTS STATE OF MINNESOTA § § COUNTY OF HENNE PIN § KNOW ALL MEN BY THESE PRESENTS THAT: THIS ESTOPPEL CERTIFICATE REGARDING RECIPROCAL EASEMENT AND MAINTENANCE AGREEMENT FOR THE WEST END PUBLIC IMPROVEMENTS (this "Agreement") is dated and made effective as of , 2018, by and among AMFP IV Millenium, LLC ("AMFP"), Millennium Phase II, LLC ("Millennium"), WEA, LLC ("WEA"), ARC WEMPSMN001, LLC ("ARC"), Central Park West Phase II Land, LLC ("Central Phase"), RISLP, LLC ("RISLP"), Central Park West, LLC ("Central Park West"), OP4 SLP, LLC ("OP4") and the City of St. Louis Park, Minnesota, a Minnesota municipal corporation ("City")(each of AMFP, Millennium, WEA, ARC, Central Phase, RISLP, Central Park West, OP4 and the City, a "Party," and collectively, the "Parties") to and in favor of ACCESSO ACQUISITIONS, LLC, a Florida limited liability company and its successors and assigns ("Purchaser") and any person or entity that makes a loan or otherwise extends credit to Purchaser in connection with the acquisition of the Tower Property (hereafter defined) ("Lender"). RECITALS: A.Reference is made to that certain Reciprocal Easement and Maintenance Agreement for the West End Public Improvements dated July 12, 2010, recorded August 30, 2010, with the Hennepin County, Minnesota Registrar of Titles, as Document No. 4783828 (the "REA"). B. the REA. The Parties are all of the owners of the real property that is subject to the terms of C.Purchaser has contracted with the owner of that certain tract of land more particularly described on Exhibit A attached hereto (the "Tower Property") to purchase same. D.Purchaser requires, as a condition to such acquisition, that Parties execute and deliver this Agreement. CERTIFICATIONS: NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged and confessed, each Party hereby certifies to the actual knowledge of the individual signing on behalf such Party that effective as of the date first written above, as follows: 1.As of the date hereof, the REA is in full force and effect, has not been altered, amended or otherwise modified except as described in the Recitals. NG-EF2ZLUYJ 089930.000012 4820-2305-0874.l Estoppel Certificate Regarding Operation and Easement Agreement -Accesso-MN Towers 4820-2305-0874 v.1.docx City council meeting of December 17, 2018 (Item No. 4e) Title: Approve estoppel certificates for 1550 and 1600 Utica Ave. S.Page 6 2.There is no default or event of default, or event which, with the giving of notice or passage of time, would constitute a default or event of default under the REA with respect to the Tower Property or the owner of the Tower Property. 3.This Agreement shall be binding upon and effective against each Party that executes same notwithstanding that any one or more Party may not execute same. 4.This Agreement may be executed in two or more counterparts and each of such counterparts, for all purposes, shall be deemed to be an original but all of such counterparts together shall constitute but one and the same instrument, binding upon all Parties, notwithstanding that all Parties may not have executed the same counterpart. The undersigned have all necessary power and authority to execute and deliver this Agreement to Purchaser and Lender without the joinder of any other person or entity, and the individuals signing this Agreement on behalf of a Party are fully authorized and empowered to do so and to bind such Party to the matters set forth in this Agreement. Each Party acknowledges that Purchaser will rely on this Agreement in purchasing the Tower Property and Lender will rely on this letter in making a loan or otherwise extending credit to Purchaser. This Agreement shall inure to the benefit of each entity constituting Purchaser and Lender and their respective successors and assigns and shall be binding on each Party and their respective successors and assigns. [End of page. Signature pages follow.] NG-EF2ZLUYJ 089930.000012 4820-2305-0874.1 Estoppel Certificate Regarding Operation a nd Easement Agreement -Accesso-MN Towers 4820-2305-0874 v.1.docx 4812-6068-0314.2 City council meeting of December 17, 2018 (Item No. 4e) Title: Approve estoppel certificates for 1550 and 1600 Utica Ave. S.Page 7 EXHIBIT A TOWER PROPERTY Lot 1, Block 2, The Shops At West End, Hennepin County, Minnesota. NG-EF2ZLUYJ 089930.000012 4820-2305-0874.1 Estopp el Certificate Regarding Operation and Easement Agreement -Accesso-MN Towers 4820-2305-0874 v.1.docx City council meeting of December 17, 2018 (Item No. 4e) Title: Approve estoppel certificates for 1550 and 1600 Utica Ave. S.Page 8 ESTOPPEL CERTIFICATE REGARDING DECLARATION OF PUBLIC INGRESS AND EGRESS AREAS STATE OF MINNESOTA § § COUNTY OF HENNEPIN § KNOW ALL MEN BY THESE PRESENTS THAT: THIS ESTOPPEL CERTIFICATE REGARDING DECLARATION OF PUBLIC INGRESS AND EGRESS AREAS (this "Agreement") is dated and made effective as of , 2018, by and among AMFP IV Millenium, LLC ("AMFP"), Millennium Phase II, LLC ("Millennium"), WEA, LLC ("WEA"), ARC WEMP SMN001, LLC ("ARC"), Central Park West Phase II Land, LLC ("Central Phase"), RISLP, LLC ("RISLP"), Central Park West, LLC ("Central Park West"), OP4 SLP, LLC ("OP4") and the City of St. Louis Park, Minnesota, a Minnesota municipal corporation ("City")(each of AMFP, Millennium, WEA, ARC, Central Phase, RISLP, Central Park West, OP4 and the City, a "Party," and collectively, the "Parties") to and in favor of ACCESSO ACQUISITIONS, LLC, a Florida limited liability company and its successors and assigns ("Purchaser'') and any person or entity that makes a loan or otherwise extends credit to Purchaser in connection with the acquisition of the Tower Property (hereafter defined) ("Lender"). RECITALS: A.Reference is made to that certain Declaration of Public Ingress and Egress Areas dated July 12, 2010, recorded August 30, 2010, with the Hennepin County, Minnesota Registrar of Titles, as Document No. 4783829 (the "Declaration"). B.The Parties are all of the owners of the real property that is subject to the terms of the Declaration. C.Purchaser has contracted with the owner of that certain tract of land more particularly described on Exhibit A attached hereto (the "Tower Property") to purchase same. D.Purchaser requires, as a condition to such acquisition, that Parties execute and deliver this Agreement. CERTIFICATIONS: NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged and confessed, each Party hereby certifies to the actual knowledge of the individual signing on behalf such Party that effective as of the date first written above, as follows: 1.As of the date hereof, the Declaration is in full force and effect, has not been altered, amended or otherwise modified except as described in the Recitals. NG-EF2ZLUYJ 089930.000012 4820-2305-0874.1 Estoppel Certificate Regarding Operation and Easement Agreement -Accesso-MN Towers 4820-2305-0874 v.l .docx City council meeting of December 17, 2018 (Item No. 4e) Title: Approve estoppel certificates for 1550 and 1600 Utica Ave. S.Page 9 2.There is no default or event of default, or event which, with the giving of notice or passage of time, would constitute a default or event of default under the Declaration with respect to the Tower Property or the owner of the Tower Property. 3.This Agreement shall be binding upon and effective against each Party that executes same notwithstanding that any one or more Party may not execute same. 4.This Agreement may be executed in two or more counterparts and each of such counterparts, for all purposes, shall be deemed to be an original but all of such counterparts together shall constitute but one and the same instrument, binding upon all Parties, notwithstanding that all Parties may not have executed the same counterpart. The undersigned have all necessary power and authority to execute and deliver this Agreement to Purchaser and Lender without the joinder of any other person or entity, and the individuals signing this Agreement on behalf of a Party are fully authorized and empowered to do so and to bind such Party to the matters set forth in this Agreement. Each Party acknowledges that Purchaser will rely on this Agreement in purchasing the Tower Property and Lender will rely on this letter in making a loan or otherwise extending credit to Purchaser. This Agreement shall inure to the benefit of each entity constituting Purchaser and Lender and their respective successors and assigns and shall be binding on each Party and their respective successors and assigns. [End of page. Signature pages follow.] NG-EF2ZLUYJ 089930.000012 4820-2305-0874.1 Estoppel Certificate Regarding Operation and Easement Agreement -Accesso-MN Towers 4820-2305-0874 v.1.docx NG-EF2ZLUYJ 089930.000061 4840-1764-8762.2 Estoppel Certificate Regarding Declaration of Public Ingress and Egress Areas -Accesso-MN Towers 4840-1764-8762 v.2.docx City council meeting of December 17, 2018 (Item No. 4e) Title: Approve estoppel certificates for 1550 and 1600 Utica Ave. S.Page 10 EXHIBIT A TOWER PROPERTY Lot 1, Block 2, The Shops At West End, Hennepin County, Minnesota. NG-EF2ZLUYJ 089930.000061 4840-1764-8762.2 Estoppel Certificate Regarding Declaration of Public Ingress and Egress Areas -Accesso-MN Towers 4840-1764-8762 v.2.docx City council meeting of December 17, 2018 (Item No. 4e) Title: Approve estoppel certificates for 1550 and 1600 Utica Ave. S.Page 11 Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4f Executive summary Title: Approve the estoppel certificate for 1325 Utica Ave. S. Recommended action: Motion to approve the estoppel certificate for 1325 Utica Ave. S. Policy consideration: Does the city council agree to provide the estoppel certificate as contemplated in the agreement? Summary: The owner of 1325 Utica Ave. S. is preparing to sell property in 2019. The property has approvals to build a 164-unit apartment building as the Phase II of the Central Park West redevelopment. The seller and purchaser of the property request documentation regarding compliance with the resolution and agreements associated with the property in the form of an estoppel certificate. The city’s agreements contemplate providing documentation regarding compliance with the agreements upon request. The city attorney reviewed and approved the form of the proposed estoppel certificates. City staff reviewed the conditions contained in each document listed above and is not aware of any issues of compliance with these agreements at the subject property. Financial or budget considerations: None. Strategic priority consideration: Not applicable. Supporting documents: Estoppel certificate Prepared by: Sean Walther, Planning and Zoning Supervisor Reviewed by: Karen Barton, Community Development Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 4f) Page 2 Title: Motion to approve the estoppel certificate for 1325 Utica Ave. S. ESTOPPEL As of the effective date below, the undersigned hereby confirms to First American Title Insurance Company, Central Park West Partners Phase II Land, LLC Elan West End Apartments, LLC, a Delaware limited liability company and Greystar GP II, LLC, a Delaware limited liability company with respect to the real property located in the City of St. Louis Park, Minnesota described as Lot 2, Block 1, Central Park West P.U.D. No. 121 (the “Land”). 1.The Land is zoned: O – Office zoning district and by Resolution No. 15-053, a Planned Unit Development has been approved on the Land (“Zoning District”). 2.The following uses are permitted in the Zoning District on the Land: Multifamily housing and related uses. 3.To the best of the City’s knowledge there is no default of (a) the Planning Development Contract between Central Park West, LLC and the City of St. Louis Park, dated May 8, 2015, recorded as Document No. T05254070 (“Planning Development Contract”), or (b) Amended and Restated Contract for Private Redevelopment dated May 17, 2010, recorded as Document No. 4781478, as amended by First Amendment recorded as Document No. 4781478, Second Amendment dated May 8, 2015 recorded as Document No. T05254066, as further assigned and/or amended, and that all of the foregoing are in full force and effect. 4.All of the Redeveloper Public Improvements required in the Planning Development Contract have been fully completed. IN WITNESS WHEREOF, this Certificate is made effective as of December 17, 2018. CITY OF ST. LOUIS PARK By Name: Jake Spano Title: Mayor Phone No.: 952-924-2500 By Name: Thomas K. Harmening Title: City Manager Phone No.: 952-924-2500 Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4g Executive summary Title: Electronic funds transfer delegation of authority Recommended action: Motion to adopt Resolution delegating authority to make electronic funds transfer. Policy consideration: Does the city council wish to implement a process to delegate the authority to make electronic funds transfer to the chief financial officer? Summary: A recent amendment to Minnesota Statutes, section 471.38, subdivision 3 now requires formal approval to authorize electronic funds transfers. If the proper controls are in place, a charter city may make electronic funds transfers for various types of claims. The purpose of formally delegating the authority to make electronic transfers is to comply with Minnesota legal compliance standards which are tested by the external auditors during the annual audit. Previously the statute applied only to school districts but was expanded to also include charter cities. Without the delegation and proper controls the city would not be allowed to complete electronic funds transfers, which would impede some of the current business practices. We do process electronic payments currently, and the update of the statute requires us now to adopt a resolution annually. As part of this change, the city council must annually delegate its authority to a business administrator or chief financial officer or the officer’s designee. In addition, the statute change discusses controls that should be established around documentation, initiation, communication and approval requirements. The city currently has the proper controls in place but also needs to formally delegate electronic funds transfer authority to the chief financial officer in order to utilize this process. Financial or budget considerations: None Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Mark Ebensteiner, Finance Manager Reviewed by: Tim Simon, Chief Financial Officer Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 4g) Page 2 Title: Electronic funds transfer delegation of authority Resolution No. 18-____ Resolution delegating authority to make electronic funds transfer Whereas, electronic funds transfer is the process of value exchange via mechanical means without the use of checks, drafts, or similar negotiable instruments. Whereas, in accordance with Minnesota Statute 471.38, a local government may make an electronic funds transfer for the following: (1) for a claim for a payment from an imprest payroll bank account or investment of excess money; (2) for a payment of tax or aid anticipation certificates; (3) for a payment of contributions to pension or retirement fund; (4) for vendor payments; and (5) for payment of bond principal, bond interest and a fiscal agent service charge from the debt redemption fund. Whereas, the city utilizes electronic funds transfer for disbursements related to the transmittal of payroll, payroll withholdings, debt service payments and other disbursements. Whereas, Statute 471.38 requires that certain controls be enacted in order for a local government to utilize electronic funds transfer, including that the governing body annually delegate the authority to make electronic funds transfers to a designated business administrator or chief financial officer or the officer’s designee. Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota, that: 1.Pursuant to Minnesota Statute 471.38 the city council delegates the authority to make electronic funds transfers on behalf of the city to the city’s chief financial officer or their designee. 2.The chief financial officer is directed to take all steps necessary for compliance with Minnesota Statute 471.38. 3.This delegation of authority shall remain in effect until superseded by a subsequent resolution, but in no event later than December 31, 2019. Reviewed for administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4h Executive summary Title: Resolution relating to Educational Facilities Revenue Refunding Note (Benilde-St. Margaret’s School Project) Recommended action: Motion to adopt Resolution approving amendments to the educational facilities revenue refunding note (Benilde-St. Margaret’s School Project), series 2011A, and authorizing the execution and delivery of an amended and restated note. Policy consideration: Is the city council ok with modifying the educational facilities revenue refunding note for interest rate savings for Benilde-St. Margaret’s? Summary: On behalf of Benilde-St. Margaret’s the city issued Educational Facilities Revenue Refunding Note, series 2011A in the original principal amount of $6,499,999 for improvements to the school facilities at 2501 Highway 100 South, St. Louis Park. The note was purchased by Bremer Bank, N.A., and accrued interest at a variable rate. Benilde- St. Margaret’s has requested and the lender has agreed to decrease the interest rate on the note (the amendment). Since these are private activity revenue bonds the borrower has requested the city council to consider the attached resolution. Financial or budget considerations: All out-of-pocket expenses of the city will be covered by Benilde St. Margaret’s. The bonds will not constitute a general or moral obligation of the city and will not be secured by or payable from any property or assets of the city and will not be secured by or payable from any property or assets of the city and will not be secured by any taxing power of the city. Strategic priority consideration: Not applicable. Supporting documents: Resolution Kennedy and Graven (bond attorney) summary letter Prepared by: Tim Simon, Chief Financial Officer Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 4h) Page 2 Title: Resolution relating to Educational Facilities Revenue Refunding Note (Benilde-St. Margaret’s School Project) Resolution No. 18-_____ Approving amendments to the educational facilities revenue refunding note (Benilde-St. Margaret’s School Project), series 2011a, and authorizing the execution and delivery of an amended and restated note Be it resolved by the City Council (the “City Council”) of the City of St. Louis Park, Minnesota (the “City”), as follows: Section 1. Recitals. 1.01. The City is a home rule charter city and political subdivision duly organized and existing under its charter and the Constitution and laws of the State of Minnesota. 1.02. On June 23, 2011, pursuant to Resolution No. 11-049 adopted by the City Council of the City on April 25, 2011 (the “Note Resolution”), the City issued its Educational Facilities Revenue Refunding Note (Benilde-St. Margaret’s School Project), Series 2011A (the “Note”), in the original aggregate principal amount of $6,499,999. 1.03. The City loaned the proceeds of the Note to Benilde-St. Margaret’s School, a Minnesota nonprofit corporation (the “Borrower”), pursuant to a Loan Agreement, dated June 23, 2011 (the “Loan Agreement”), between the City and the Borrower, for the purposes of refinancing a portion of the construction of improvements to a secondary school facility operated by the Borrower and located at 2501 Highway 100 South in the City, including a new performing arts center, additional classrooms, a new library, new administrative offices, the replacement of existing bleachers, and the equipping and remodeling of existing classrooms and office areas. 1.04. Bremer Bank, N.A., a national banking association (the “Lender”), purchased the Note from the City. 1.05. The Note accrues interest at a variable interest rate, and the Lender has agreed to decrease the interest rate due on the Note (the “Amendment”). 1.06. Kennedy & Graven, Chartered, has represented that such Amendment to the terms of the Note will not be considered a significant modification of the Note and will not result in a reissuance of the Note for tax purposes pursuant to Section 1.1001-3 of the Treasury Regulations promulgated under the Internal Revenue Code of 1986, as amended. 1.07. There has been presented before the City Council a form of amended and restated Note (the “Amended Note”), which incorporates the proposed Amendments to the Note. Section 2. Approvals. 2.01. The City Council hereby consents to, approves, authorizes, and directs the execution of the Amended Note by the Mayor and the City Manager, substantially in the form City council meeting of December 17, 2018 (Item No. 4h) Page 3 Title: Resolution relating to Educational Facilities Revenue Refunding Note (Benilde-St. Margaret’s School Project) on file with the City on the date hereof, which is hereby approved, with such changes as shall be approved by the Mayor and the City Manager; provided that the execution thereof by the Mayor and the City Manager shall be conclusive evidence of such approval. 2.02. As provided in the Loan Agreement and the Note Resolution, the Amended Note shall not be payable from nor charged upon any funds other than the revenues pledged to their payment, nor shall the City be subject to any liability thereon, except as otherwise provided in this paragraph. No holder of the Amended Note shall ever have the right to compel any exercise by the City of its taxing powers to pay any of the Amended Note or the interest or premium thereon, or to enforce payment thereof against any property of the City except the interests of the City in the Loan Agreement and the revenues and assets thereunder, which have been assigned to the Lender. The Amended Note shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the City, except the interests of the City in the Loan Agreement, and the revenues and assets thereunder, which have been assigned to the Lender. Section 3. Effective Date. This resolution shall be in full force and effect from and after its passage. Reviewed for Administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Offices in Minneapolis Saint Paul St. Cloud 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 telephone (612) 337-9310 fax www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer JULIE A. EDDINGTON Attorney at Law Direct Dial (612) 337-9213 Email: jeddington@kennedy-graven.com December 10, 2018 Tim Simon, Chief Financial Officer City of St. Louis Park 5005 Minnetonka Boulevard St. Louis Park, MN 55416-2216 Re: Resolution relating to the approval of amendments to the Educational Facilities Revenue Refunding Note (Benilde-St. Margaret’s School Project), Series 2011A Dear Tim, On June 23, 2011, the City of St. Louis Park (the “City”) issued its Educational Facilities Revenue Refunding Note (Benilde-St. Margaret’s School Project), Series 2011A (the “Note”), in the original aggregate principal amount of $6,499,999. The City loaned the proceeds of the Note to Benilde-St. Margaret’s School, a Minnesota nonprofit corporation (the “Borrower”), pursuant to a Loan Agreement, dated as of June 1, 2011 (the “Loan Agreement”), to refinance a portion of the construction of improvements to a secondary school facility operated by the Borrower and located at 2501 Highway 100 South, St. Louis Park, Minnesota, including a new performing arts center, additional classrooms, a new library, new administrative offices, the replacement of existing bleachers, and the equipping and remodeling of existing classrooms and office areas. The Note was purchased by Bremer Bank, N.A., a national banking association (the “Lender”), and accrues interest at a variable interest rate. The Borrower has requested, and the Lender has agreed, to decrease the interest rate of the Note. The Borrower would like the City to consider the enclosed resolution at the City Council meeting on December 17, 2018, which would approve the decreased interest rate. The City would also be asked to execute and deliver an amended and restated form of the Note setting forth the terms of the revised interest rate. The Note will continue to be secured solely by the revenues derived from the Loan Agreement and from other security provided by the Borrower. The Note will not constitute a general or moral obligation of the City and will not be secured by or payable from any property or assets of the City (other than the interests of the City in the Loan Agreement) and will not be secured by any taxing power of the City. The Note will not be subject to any debt limitation imposed on the City. The amendment of the Note will not be considered a new issuance of debt by the City. Any costs incurred by the City, including legal fees, will be paid by the Borrower. Sincerely, Julie A. Eddington City council meeting of December 17, 2018 (Item No. 4h) Title: Resolution relating to Educational Facilities Revenue Refunding Note (Benilde-St. Margaret’s School Project) Page 4 Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4i Executive summary Title: Final payment resolution – Hwy 7 and Louisiana Ave. – Project 2012-0100 Recommended action: Motion to adopt Resolution accepting work and authorizing final payment in the amount of $145,529.08 for Project 2012-0100 Highway 7 and Louisiana Ave. Interchange with C.S. McCrossan, Inc., contract no. 65-13. Policy consideration: Not applicable Summary: On July 9, 2018 the City Council authorized the final payment of $135,426.79 to the contractor. During review of the project close out documents, MnDOT State Aid discovered a change order in the amount of $10,102.29 had not been paid. This resolution will revise the final payment to $145,529.08 to pay the contractor in full for this project. On May 20, 2013, the city council awarded the original contract in the amount of $22,295,084.23 for the Highway 7 and Louisiana Ave. Interchange Project. The project included grade separation of Highway 7 from Louisiana Ave. with the construction of a bridge, installation of ramps between Highway 7 and Louisiana Ave., removal of three signal systems, installation of roundabouts, construction of pedestrian and bicycle improvements, upgrade of city utilities, new pavement, and improved stormwater treatment. The work was completed in the fall of 2014, with landscaping installed in spring 2015. The final cost includes quantity overruns, change orders and other changes to the project scope during construction. Financial or budget considerations: The final cost of the work performed by the contractor under Contract No. 65-13 has been calculated as follows: Original contract $22,295,084.23 Additional work $3,327,370.42 Total construction costs $25,622,454.65 Previous payments $25,476,925.57 Balance due $145,529.08 This project was planned for and included in the city’s adopted Capital Improvement Plan (CIP) and paid for using a variety of funding sources including: Federal Aid, MnDOT, Municipal State Aid, HRA Levy, Development fund, utility funds, and Met Council. The total project cost including engineering, administration and land acquisition was $31,448,530.41. The total contribution by the city for this project was $11,319,002. Supporting documents: Discussion Resolution Prepared by: Joseph Shamla, Sr. Engineering Project Manager Reviewed by: Debra Heiser, Engineering Director Approved by: Tom Harmening, City Manager Special city council meeting of December 17, 2018 (Item No. 4i) Page 2 Title: Final payment resolution – Hwy 7 and Louisiana Ave. – Project 2012-0100 Discussion Background: The construction of the Highway 7 and Louisiana Ave. Interchange began in the summer of 2013. The interchange has been open to traffic since the end of 2014. This monumental undertaking is the single largest infrastructure construction contract that the city of St. Louis Park has undertaken. During construction several unexpected items came up that added to the cost of the project. The final project cost is $3,327,370.42 (13%) over the original contract amount. Additional contaminated soil accounted for a significant portion of the extra costs, totaling $2,441,982. In addition, there was work completed per approved work orders and change orders totaling $914,034. This additional work was necessary to ensure that the city received a quality product that will last for many years. What follows is a description of some of additional contract costs: •The project is located near the Reilly Tar and Chemical Superfund Site. Many environmental soil borings were completed during the design phase of the project to determine the extents of the contaminated soils and groundwater. As the groundwater rose in height from unusual precipitation, it contaminated more soils than were anticipated. The increase in contaminated soils required more time for the contractor as they needed to remove the contaminated material and bring in new fill. •Any sanitary sewer pipe which was installed in or near the contaminated soil needed special gaskets which would not be affected by the contaminated soil. The gaskets which come with the pipe would have been damaged due to the contamination from the Reilly Tar and Chemical Superfund Site. •In order to keep traffic flowing on Highway 7 and the south Highway 7 frontage road, super duty silt fence was needed. This type of silt fence works as a temporary retaining wall as it can hold soil in-place until a more permanent solution can be constructed. •The plan for the watermain which crossed Highway 7 did not include a steel casing. The steel casing is necessary so that the watermain can be accessed without disturbing the footings of the bridge or the northbound lanes of Louisiana Ave. •When the roundabouts first opened, users were having issues determining who should yield. We met with a traffic consulting engineer from SEH who suggested additional pavement markings to limit the confusion of the users of the roundabout. Financial considerations: The final cost of the work performed by the contractor under Contract No. 65-13 has been calculated as follow: Original contract $22,295,084.23 Additional work $3,327,370.42 Total construction costs $25,622,454.65 Previous payments $25,476,925.57 Balance due $145,529.08 The cost of construction exceeded the original contract cost by 13%. Special city council meeting of December 17, 2018 (Item No. 4i) Page 3 Title: Final payment resolution – Hwy 7 and Louisiana Ave. – Project 2012-0100 Funding What follows is a breakdown of the various funding sources used to finance this project. Final Project Cost Construction cost $25,622,454.65 Engineering and administration $4,283,620.18 Land acquisition/right-of-way $1,542,455.58 Total $31,448,530.41 Funding Sources Municipal State Aid $1,270,200.13 Federal Aid $11,152,054.00 Transportation Economic Development (TED) Program Grant $3,000,000.00 MnDOT Access Management $1,000,000.00 MnDOT Cooperative Agreement $594,000.00 Met Council Environmental Services (forcemain) $3,113,274.00 Development Fund (Art) $68,130.00 Utility Funds $314,276.00 HRA Levy $10,936,596.28 Total $31,448,530.41 Special city council meeting of December 17, 2018 (Item No. 4i) Page 4 Title: Final payment resolution – Hwy 7 and Louisiana Ave. – Project 2012-0100 Resolution No. 18-___ Resolution authorizing final payment and accepting work for the Highway 7 and Louisiana Ave. interchange City Project No. 2012-0100 Contract No. 65-13 Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota, as follows: 1.Pursuant to a written contract with the city dated May 20, 2013, C.S. McCrossan Construction, Inc. has satisfactorily completed the Highway 7 and Louisiana Ave. Interchange Project as per Contract No. 65-13. 2.The engineering director has filed her recommendations for final acceptance of the work. 3.The work completed under this contract is accepted and approved. The final contract cost is $25,622,454.65. 4.The city manager is directed to make final payment in the amount of $145,529.08 on this contract, taking the contractor’s receipt in full. Reviewed for administration: Adopted by the city council Dec. 17, 2018 Thomas K, Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4j Executive summary Title: Resolution to authorize temporary right to construct and temporary access for the SWLRT Project Recommended action: Motion to adopt Resolution approving and authorizing the mayor and city manager to execute a temporary right to construct and acceptance of a temporary access for the Met Council’s Southwest Light Rail Transit (SWLRT) Project. Policy consideration: Is the proposed temporary right to construct consistent with the City’s intent to provide in-kind property contributions to the SWLRT? Summary: Until such time as a deed and permanent driveway easement are approved by the Federal Transit Administration (FTA) in 2019, the Temporary Right to Construct fulfills the city’s commitment from September 2016 to contribute land and easements for the construction of the SWLRT project. Execution of the Temporary Right allows the Met Council to proceed with authorizing the SWLRT contractor to begin construction. The Temporary Right give the Met Council the authority needed for the construction of and access to a Transit Power Sub Station to be built along the SWLRT line between Hwy 100 and the City’s Park Glen Road water tower and adjacent to a City outside storage lot. In consideration for the temporary right the city will give the Met Council, the Met Council will give the city Temporary Right to Access the outside storage area by crossing Met Council’s property acquired from the Canadian Pacific Railroad for the SWLRT project. Both temporary rights expire upon the earlier of July 1, 2019 or with the execution of permanent easements and deed. The attached resolution approves the Temporary Right to Construct that the city is providing the Met Council and authorizes its execution by the mayor and city manager. The resolution also accepts the Temporary Right to Access being provided by the Met Council to the city. The documents have been reviewed and approved by the city attorney. Financial or budget considerations: There is no financial or budget consideration for these land rights, temporary or permanent. They are being contributed by the city to the SWLRT project. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Discussion Map locating Temporary Right to Construct /Temporary Right to Access Resolution Prepared by: Kevin Locke, Community Development Specialist Reviewed by: Karen Barton, Community Development Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 4j) Page 2 Title: Resolution to authorize temporary right to construct and temporary access for the SWLRT Project Discussion Background: In September 2016 the city agreed by resolution to provide in-kind property right to the Met Council for the bits of property owned by the city that are needed for the Southwest Light Rail Transit (SWLRT) project. The intent ultimately is for the city to provide to the Met Council permanent fee title for a small strip of property west of the Park Glen Road water tower; and, a permanent driveway easement over the city’s existing driveway adjacent to Park Glen Road water tower. The strip of property is needed to accommodate a Traction Power Sub Station (TPSS) and the driveway easement will provide the Met Council access to the TPSS. The proposed deed and easement need approval from the FTA. That approval will not be completed until sometime next year (2019). In the interim the Met Council needs temporary right of access and construction in order to authorize the project’s contractor to begin construction now. The Temporary Right to Construct gives the Met Council the right it needs to begin the SWLRT project. The temporary rights expire upon the earlier of July 1, 2019 or the execution of a deed for the TPSS and a permanent easement agreement for access to the TPSS. Early in 2019 it is expected that the city council will be asked to approve the permanent deed and driveway easement. In consideration for the city granting land for a portion of the TPSS and an easement for a driveway for access to the TPSS, the city has required that the Met Council grant the city an easement for access to the city’s outside storage site west of the Park Glen Road water tower. Currently city uses Canadian Pacific Railroad (CPR) property to access a portion of the outside storage area. The Met Council has acquired the CPR property for the SWLRT project. The Met Council will provide the city with rights to access the outside storage area via the former CPR property by providing the city with an access easement. The proposed easement is under review for approval from the FTA along with the deed and driveway easement for the Met Council. In the interim the Met Council is providing the city with a Temporary Right to Access. The language, expiration date and indemnification language for both the Temporary Right to Construct the city is providing the Met Council; and, the Temporary Right to Access the Met Council is providing the city are the same. The city council is being asked to approve both documents and authorize signature by the mayor and city manager of Temporary Right to Construct. The documents have been reviewed and approved by the city attorney. Next steps: Following the FTA’s approval in 2019 of the deed and easements providing the Met Council with permanent rights for construction of and access to the TPSS; and, approval of the easement for access by the city to the outside storage area, the city council will be asked to approve these documents and authorize their execution. That will fully complete the city’s commitment from 2016 to provide land for construction and operation of SWLRT, the Green Line Extension. City council meeting of December 17, 2018 (Item No. 4j) Page 3 Title: Resolution to authorize temporary right to construct and temporary access for the SWLRT Project Maps of In-Kind Contributions Shown in red in Map A the City of St. Louis Park parcel to be transferred to the Metropolitan Council; and, shown in green the driveway easement to be provided for a SWLRT Traction Power Substation (TPSS). Shown in red-cross hatch in Map B the access easement St. Louis Park will receive from the Met Council. MAP A MAP B City council meeting of December 17, 2018 (Item No. 4j) Page 4 Title: Resolution to authorize temporary right to construct and temporary access for the SWLRT Project Resolution No. 18-____ Resolution authorizing a temporary right to construct and acceptance of a temporary access for the Southwest Light Rail Transit (SWLRT) Project Whereas, the City of St. Louis Park (City) has been working with the Metropolitan Council, host cities, public agencies and public transit funders in planning for the Southwest Light Rail Transit Project (Project); and, Whereas, the Project is an approximately 14.4 mile extension of the METRO Green Line, which would operate from downtown Minneapolis through the cities of St. Louis Park, Hopkins, Minnetonka, and Eden Prairie; and, Whereas, the Metropolitan Council, as part of its Project planning and design responsibilities, identified properties and right-of-way that is needed for the construction and operation of the Project; and, Whereas, on July 8, 2015, the Metropolitan Council adopted a revised proposed Project scope that identifies right-of-way currently owned by the City of St. Louis Park (City) as a component of the proposed Project; and, Whereas, the Federal Transit Administration signed the Record of Decision on July 15, 2016, determining that the requirements of the National Environmental Policy Act of 1969 (NEPA) have been satisfied. On August 10, 2016, the Council determined the Final EIS for Project is adequate, concluding the state environmental review process for the Project under Minnesota Rules chapter 4410; and, Whereas, the Project has identified land owned by the City to be used as an In-Kind Land contribution per 49 CFR 18.24(f). This land is located at the St. Louis Park water tower site, west of Park Glen Road (shown on the attached exhibit) and is valued at $64,450; and, Whereas, the City, our residents, businesses, and workers would benefit from the Project as it could provide an attractive transportation option for residents and workers, and increase redevelopment opportunities which could strengthening the City’s tax base; and, Whereas, the City wishes to assist the Metropolitan Council in its preparation of appropriate Project budget documents for its pursuit of federal funding for the Project, and thereby to the extent required, wishes to transfer the referenced property right of the City to the Metropolitan Council; and, Whereas, the City adopted Resolution 16-112 on September 19, 2016 committing the City to transfer property right of the City land at the St. Louis Park water tower site west of Park Glen (shown on the attached exhibit) to the Metropolitan Council for the Project with no budget outlay of Project funds from the Metropolitan Council to the City, consistent with applicable law; and, Whereas, the City desires to provide the Metropolitan Council with a fee title to property for the construction of and a permanent driveway easement for access to the Traction City council meeting of December 17, 2018 (Item No. 4j) Page 5 Title: Resolution to authorize temporary right to construct and temporary access for the SWLRT Project Power Sub Station (TPSS) to be located west of the Park Glen Road Water Tower and needed for the construction and operation of the Project; and, Whereas, on November 7, 2018, the Planning Commission of the City reviewed the proposed conveyance of the property and found that such conveyance is consistent with the City’s comprehensive municipal plan; and, Whereas, the City currently owns and uses property adjacent to the site for the TPSS for outside storage and accesses that property across property now owned by the Metropolitan Council; and, Whereas, the City’s approval of fee title to property and a permanent driveway easement and any temporary construction right for the TPSS is contingent on the City receiving temporary right to access a permanent easement for access to the City’s outside storage area; and, Whereas, a Permanent Access Easement granting the City the right to access its outside storage property by crossing the Metropolitan Council property has been prepared; and, Whereas, a deed providing the Metropolitan Council fee title to land for construction of a TPSS and a permanent easement granting access to the TPSS site from the City has been prepared; and, Whereas, the deed and easements by and between the City and the Metropolitan Council are under review by and require approval by the Federal Transit Administration (FTA) which will not occur until 2019; and, Whereas, the Metropolitan Council is seeking to begin construction of the SWLRT (Green Line Extension) Project as soon as possible and the City supports that effort; and, Whereas, the City granting of a Temporary Right to Construct and the Metropolitan Council granting a Temporary Right to Access would enable the SWLRT Project (Green Line Extension) to proceed. Now therefore be it resolved that after appropriate examination and due consideration, the governing body of the City of St. Louis Park herby approves the attached Temporary Right to Construct and Temporary Right to Access; and, authorizes the Mayor and City Manager to execute the Temporary Right to Construct, conditioned upon the Metropolitan Council approving the Temporary Right to Access for the City driveway to access its outside storage property. Reviewed for Administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4k Executive summary Title: Authorize contract for 2019 consultant services related to the Reilly Tar Site Recommended action: Motion to adopt Resolution authorizing execution of a contract with Summit Envirosolutions, Inc. (Summit) for 2019 consultant services related to the implementation of the Reilly Tar & Chemical Corporation (Reilly) Remedial Action Plan (RAP). Policy consideration: Does the city council desire to continue with Summit as the city’s consultant for the Reilly Tar and Chemical RAP? Summary: In September, 1986, the Reilly Consent Decree became effective and the city accepted responsibility for a number of environmental remediation tasks contained in the Reilly Remedial Action Plan (RAP). Over the last 32 years the city has retained the services of consulting engineers or firms to provide for the design and/or implementation of RAP activities. Annual Reilly contract activities include, but are not limited to, groundwater sampling and analysis, drafting annual reports for agency review, and general project administration As we approached the 30 year anniversary of the CD/RAP, staff asked the agencies to review where, when and why we are sampling. This request has resulted in costs rising in recent years as the agencies have requested additional sampling and data collection so they can evaluate the long-term sampling needs of the site. The additional data collected enabled a technical team comprised of city staff, our consultants and MPCA/EPA/MDH representatives to develop pilot cessation plans that will allow for the temporary three-year cessation of pumping in three different aquifers so its effects can be evaluated for possible long-term cessation. The proposal received from Summit estimates costs for the 2019 work tasks at $365,000. This amount reflects a $6K increase in costs due to the additional sampling requirements listed in the recently approved pumping cessation plans. Pumping cessation, however, saves approximately $80K in operational costs. Financial or budget considerations: The 2019 Reilly budget contains funding for these Reilly related consultant activities. Strategic priority consideration: St. Louis Park is committed to continue to lead in environmental stewardship. Supporting documents: Discussion Resolution Prepared by: Mark Hanson, Superintendent of Public Works Reviewed by: Cynthia S. Walsh, Director of Operations and Recreation Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 4k) Page 2 Title: Authorize contract for 2019 consultant services related to the Reilly Tar Site Discussion Background: While many of the studies required by the Reilly RAP have been completed, certain tasks such as groundwater sample retrieval and annual reporting represent ongoing activities which require consultant services. Summit has provided consultant services for these ongoing tasks in the past, and as such, has been recognized by the United States Environmental Protection Agency (U.S. EPA) and Minnesota Pollution Control Agency (MPCA) as an approved consultant for such activities. Contract activities have included, but not limited to: • Groundwater sampling and analysis • Drafting annual reports for agency review • Aquifer studies • Historical file searches • General project administration Our costs for consulting services have been rising in recent years as the agencies have requested additional sampling and data collection so they can evaluate the long term sampling needs of the site. Staff is confident this short term rise in costs will result in significant long term savings as the site modeling, contaminant standards and monitoring protocols are all being reevaluated. The additional data collected during the reevaluation of the site has enabled a technical team comprised of city staff, our consultants and MPCA/EPA/MDH representatives to develop pilot cessation plans for the shallow aquifers. These cessation plans will allow for the temporary three-year cessation of pumping in the Drift, Platteville and St. Peter aquifers so its effects can be evaluated for possible long-term cessation. The proposal received from Summit estimates the cost for 2019 work tasks at $365,000. This reflects a $6K increase in costs due to additional sampling requirements listed in the shallow aquifer pumping cessation plans. Now that we have ceased pumping in the shallow aquifers, however, we expect to save approximately $80K in operational costs through reduced Met Council surcharge fees and extended granular-activated carbon (GAC) service life at our groundwater treatment facility. These savings are on top of the $40K in annualized savings already achieved through the removal of the four GAC filters from Water Treatment Plant #4. 2018 environmental services The following work tasks describe the work and associated costs expected during 2019: Annual reporting: Summit will draft text and prepare figures and tables as necessary to assist the city in completing the 2018 Annual Monitoring Report to be submitted to the agencies on March 15, 2019. In accordance with the amended RAP, the Annual Monitoring Report will evaluate aquifer pumping and target areas, comparison of results to the new drinking water standards, long- term stewardship of soil cover at the site, site redevelopment activities, institutional controls, and information about pilot cessation tests (to be prepared by Geosyntec). The amended RAP also calls for the submittal of a water level database as a new requirement for future Annual Monitoring Reports. The budget for this task is higher than last year’s actual cost to account for the new content and to address agency comments. City council meeting of December 17, 2018 (Item No. 4k) Page 3 Title: Authorize contract for 2019 consultant services related to the Reilly Tar Site Groundwater monitoring: Summit will collect the groundwater samples from monitoring wells and municipal wells identified in the Reilly Site sampling plan. This includes the quarterly monitoring associated with the Drift, Platteville and St. Peter Aquifer pilot cessation tests as well as routine monitoring as specified in the sampling plan. The budget for this task is based on the actual costs for the monitoring which began in 2018 and a contingency if wells need to be resampled to confirm results. Summit will also monitor water levels using a combination of transducers and manual measurements in Reilly Site wells. The cost for transducer maintenance and annual calibration is included. Sampling plan and QAPP: The content of 2018 Sampling Plan has already been agreed to by the city and the agencies and the Quality Assurance Project Plan is in preparation now for submittal in the near future. Once the sampling plan and QAPP have been approved, it will not be necessary to submit new plans each year, unless the city or the agencies propose changes. Summit expects that the city will want to propose to reduce the number of samples for routine monitoring. The budget for this task includes responding to agency comments on the 2018 Sampling Plan and Quality Assurance Project Plan and preparation of any changes to the plan the city would like to propose in 2019. Laboratory coordination: Table one provides cost estimates for three subtasks as summarized below: 1. Working with Pace Labs on implementing the QAPP, coordinating sampling events and updating and maintaining the databases for water quality and water levels. This task also includes water level and water quality data exchanges with the agencies. 2. Providing data quality review and/or data validation for the laboratory testing. The data validation and data quality review will be documented in the Annual Monitoring Report. 3. Pace laboratory subcontract for all 2018 analyses, including pilot cessation monitoring. The new analytical tests were used in 2018 and the analytical costs have been established. Program management and miscellaneous: This task includes overall planning, directing and controlling Summit’s resources to perform this project. The task also includes miscellaneous project activities throughout the year, such as emergency site utility repairs, updating the draft Soil Cover Report, reviewing agency contractor reports, preparing correspondence and participating in meetings. The estimated cost shown in Table one matches the actual amounts spent for each of the past three years. Summary: As noted above, Summit staff has been deeply involved in previous related activities and has collaborated with the city in the development of proposals submitted to the agencies for the work tasks listed. As in the past, all activities are assigned through, and closely monitored by staff. Wherever possible, staff drafts reports for submittals, makes contacts with the agencies, and coordinates the consultant activities, thereby reducing out of pocket expenditures. Staff supports the use of Summit for the work tasks described in this report. City council meeting of December 17, 2018 (Item No. 4k) Page 4 Title: Authorize contract for 2019 consultant services related to the Reilly Tar Site Financial or budget consideration: Significant funds are expended on responding to agency concerns over sampling, monitoring and reporting. The variation in costs from year to year is associated with responding to EPA/MPCA concerns. Additionally, as we approached the 30-year anniversary of the CD/RAP, staff has asked the agencies to review where, when and why we are sampling. This request has resulted in costs rising in recent years as the agencies have requested additional sampling and data collection so they can evaluate the long term needs of the site. The proposal received from Summit estimates the cost for 2019 work tasks at $365,000. The 2019 Reilly budget contains funding for these Reilly related consultant activities. A summary of the 2019 Summit work tasks and their estimated costs is shown below at Table one: Table one. 2018 Reilly Site estimated project costs Task description Estimated cost Task 100 - Annual Monitoring Report $35,000 Task 400 - Groundwater Monitoring $125,000 Task 480 - Sampling Plan and QAPP $5,000 Task 600 - Laboratory coordination Subtask 1: Lab coordination $20,000 Subtask 2: Data validation and review $25,000 Subtask 3: Pace subcontract (sample testing) $85,000 Task 600 - Total $130,000 Task 810 - Project management and miscellaneous $70,000 Total estimated project cost $365,000 Contract Terms The following significant terms have been in past contracts and are also incorporated in this contract: 1. Contract terminates on December 31, 2019. 2. Compensation to be based on actual work performed with a maximum contract amount of $365,000 for 2019. 3. Summit will defend and indemnify the city for Summit’s actions related to this contract. 4. Summit has independent contractor status. 5. City may terminate this contract at any time for any reason with a 60 day written notice. City council meeting of December 17, 2018 (Item No. 4k) Page 5 Title: Authorize contract for 2019 consultant services related to the Reilly Tar Site Resolution No. 18-____ Resolution authorizing execution of agreement with Summit Envirosolutions, Inc. for professional services related to implementation of the Reilly Tar & Chemical Corporation Remedial Action Plan Whereas, pursuant to the execution of a Consent Decree in the case of the United States of America, et al versus Reilly Tar & Chemical Corporation, et al, the City of St. Louis Park has assumed certain responsibilities in the implementation of a Remedial Action Plan related thereto; and Whereas, the city has determined that it will be necessary to retain the services of a professional consultant to implement various activities for which it is responsible under the terms of the Consent Decree and Remedial Action Plan. Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota, that: The mayor and city manager are hereby authorized to enter into a contract with Summit Envirosolutions, Inc. in the amount of $365,000 for 2019 consultant activities related to the implementation of the Reilly Tar & Chemical Corporation Remedial Action Plan. Reviewed for administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4l Executive summary Title: Off-sale intoxicating liquor resolution revision Recommended action: Motion to adopt Resolution amending Resolution Nos. 17-196, 18-026 and 18-71 limiting the number of off-sale intoxicating liquor licenses issued in St. Louis Park. Policy consideration: Does the city council support extending the current limit on the number of off-sale intoxicating liquor licenses by twelve months in order to complete discussions, study, and implementation of any resulting policy direction? Summary: The city council adopted Resolution 17-196 that limited the number of off-sale intoxicating liquor licenses to 15 licenses in December 2017. In February the council adopted Resolution 18-026 reducing the limit to 13 licenses. In May the sunset provision was extended to December 31, 2018. Council most recently discussed this topic on November 26, 2018 after referring the matter to the planning commission for further review and recommendation. The approach recommended by planning commission will require additional time to prepare and implement. Therefore, staff recommends the city council extend the time period another 12 months. This will avoid the temporary limitations from expiring before the city completes its review of off-sale intoxicating liquor license regulations and other official controls. City Code Section 3-72 allows the city council to restrict the number of any type of liquor license by resolution. The City Attorney is comfortable with staff’s proposal to extend the limit on the number of off-sale liquor licenses for another 12 months. Financial or budget considerations: Not applicable. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Sean Walther, Planning and Zoning Supervisor Reviewed by: Karen Barton, Community Development Director Melissa Kennedy, City Clerk Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 4l) Page 2 Title: Off-sale intoxicating liquor resolution revision Resolution No. 18-___ Resolution revising Resolution Nos. 17-196, 18-026 and 18-071 Limiting number of off-sale intoxicating liquor licenses Whereas, on December 18, 2017 the City Council adopted Resolution No. 17-196 whereby the City Council restricted the number of off-sale intoxicating liquor licenses to fifteen (15) until June 30, 2018; and Whereas, on February 5, 2018 the City Council adopted Resolution No. 18-026 whereby the City Council restricted the number of off-sale intoxicating liquor licenses to thirteen (13) until June 30, 2018; and Whereas, on May 7, 2018 the City Council adopted Resolution No. 18-071 whereby the City Council restricted the number of off-sale intoxicating liquor licenses to thirteen (13) until December 31, 2018; and Whereas, the City remains concerned about the number of off-sale intoxicating liquor licenses issued on a per capita basis compared to neighboring and other comparable cities; and Whereas, the City Council has regulatory concerns about this relatively high number and location of off-sale liquor establishments in the City; and Whereas, the City Council believes that it would be in the best interest of the City and its citizens to engage in more detailed studies to determine if additional regulations are needed; and Whereas, the City Council also believes that it is appropriate and in the best interest of the City and its citizens to limit the number of off-sale intoxicating liquor licenses to the existing number of issued licenses at this time that are currently being utilized while the City Council studies the issue; and Whereas, in accordance with State law, City Code Section 3-72 allows the City Council by resolution to restrict the number of any type of liquor license issued by the City. Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota, that: 1.Pursuant to St. Louis Park City Code Section 3-72, the total number of off-sale intoxicating liquor licenses issued in the City will be restricted to thirteen (13). 2.The only off-sale intoxicating liquor license that will be issued will be for the continued operation of a liquor store by a new or existing owner at a location that is currently utilizing the existing licensed premises. 3.This resolution shall be effective upon its adoption and shall apply to all pending and future applications, and shall expire on December 31, 2019. City council meeting of December 17, 2018 (Item No. 4l) Page 3 Title: Off-sale intoxicating liquor resolution revision Reviewed for Administration: Adopted by the City Council Dec. 17, 2018 __________________________________ ______________________________________ Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: ________________________________ Melissa Kennedy, City Clerk Meeting: City council Meeting date: December 17, 2018 Consent agenda item: 4m Executive summary Title: Final payment resolution – 2018 sealcoat - project no. 4018-1200 Recommended action: Motion to adopt Resolution accepting work and authorizing final payment in the amount of $10,584.50 for the annual Sealcoat Project with Allied Blacktop Company - Project No. 4018-1200, City Contract No. 32-18. Policy consideration: Not applicable Summary: On February 20, 2018, the city council awarded the bid for the annual sealcoat project. The project was advertised, bid and awarded to Allied Blacktop Company in the amount of $165,023.00. This project included sealcoating selected streets in Pavement Management Area 5 which are comprised of South Oak Hill, Meadowbrook, Aquila, Cobblecrest, Minnehaha, and Amhurst Neighborhoods. In addition, the parking lots at Cedar Knoll Park, Creekside Park and Nelson Park were added to the project after the bid was awarded. The contractor completed this work within the contract time allowed (10 days) at a final contract cost of $166,873.83. Financial or budget considerations: The cost of the work performed by the contractor under Contract No. 32-18 has been calculated as follows: This project was included in the Capital Improvement Program (CIP). The work on local streets will be paid for using the Pavement Management Fund. Municipal State Aid streets that were sealcoated are funded by the Public Works Operations budget and the parking lots were funded through Operations and Recreation budget. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Phillip Elkin, Senior Engineering Project Engineer Reviewed by: Debra Heiser, Engineering Director Approved by: Tom Harmening, City Manager Original contract price $165,023.00 Additional work +$ 1,850.83 Revised contract amount $166,873.83 Previous payments -$156,289.33 Balance due $ 10,584.50 City council meeting of December 17, 2018 (Item No. 4m) Page 2 Title: Final payment resolution – 2018 sealcoat - project no. 4018-1200 Resolution No. 18-___ Resolution authorizing final payment and accepting work for the sealcoat project City Project No. 4018-1200 Contract No. 32-18 Be it resolved by the City Council of the City of St. Louis Park, Minnesota, as follows: 1.Pursuant to a written contract with the City dated February 20, 2018, Allied Blacktop Company has satisfactorily completed the annual Sealcoat Project, as per Contract No. 32-18. 2.The Engineering Director has filed her recommendations for final acceptance of the work. 3.The work completed under this contract is accepted and approved. The final contract cost is $166,873.83. 4.The City Manager is directed to make final payment in the amount of $10,584.50 on this contract, taking the contractor's receipt in full. Reviewed for administration: Adopted by the City Council De. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City council Meeting date: December 17, 2018 Minutes: 4n OFFICIAL MINUTES Parks & Recreation Advisory Commission August 29, 6 p.m. Rec Center Programming Office MEMBERS PRESENT: Tiffany Bushland, Bruce Cantor (6:09 p.m.), George Foulkes, Elizabeth Griffin, George Hagemann and Rachel Salzer. MEMBERS ABSENT: Rich Bluma and Peter May. GUEST(S) PRESENT: Danny McCullough, Three Rivers Park District STAFF PRESENT: Rick Beane, Parks Superintendent, Brian Hoffman, Director of Inspections, Mark Oestreich, Westwood Hills Nature Center Manager, Brett Rannow, Intern, Cindy Walsh, Director of Operations and Recreation, Jason West, Recreation Superintendent and Stacy Voelker, Recording Secretary 1.Call to order Commissioner Bushland called the meeting to order at 6:30 p.m. 2. Presentation – Three Rivers Park District Danny McCullough, Regional Trail Systems Manager, introduced himself to the Commission. Mr. McCullough explained the district has 160 miles of regional trails. Currently, they are reviewing the master plan for the north Cedar and Cedar Lake Trails, while interacting with the users of said trails. Mr. McCullough would like the commissioners to answer a few questions; same questions they are asking the public in the master plan process. The information received will guide the future of the trails. The district has talked with over 400 trail users already! Mr. McCullough distributed questions; if more time is needed, the survey can be collected from Ms. Walsh at a later date. The plan includes a master plan for each of the eight regional trails advised Mr. McCullough. Trail alignment has already been established; they are looking for future enhancements on the corridor. Staff is in the process of analyzing the data received from the public. Individuals on the north Cedar Lake Trail corridor do not like the railroad division as feel it’s dangerous. They are pleased the city is taking the initiative to install a bridge over the railroad tracks. Other items the district has heard include settling and cracking on the trails. There will be a complete reconstruction of some trail segments. Mr. McCullough asked for feedback from the commission. Commissioner Cantor inquired if evening and night trail safety is a concern of which Mr. McCullough indicated it was not brought up in the user conversations. The trail volume has increased to over four millions visitors annually. With the volume of trail users it is a challenge to get them all to do the right thing. Page 2 City council meeting of December 17, 2018 (Item No. 4n) Title: Parks & recreation advisory commission meeting minutes August 29, 2018 Most common comments included the quality of the trail, the barrier of the railroad tracks and walkers do not like high speed bikers. Overall, more positive comments were heard versus negative. The users love the connections and would like to see more within the communities. Mr. Beane commented on more city accessed from trails, waypoint finding of city buildings and amenities; they are thinking kiosks. Mr. McCullough indicated they always work with city partners to help people get around better. They view themselves as a highway network of a regional trail system. A sign pointing to a main waypoint in the city is welcome. They point out main buildings or areas but cannot list them all. Mr. Beane advised the commissioners that city staff maintains the regional trails in the winter. The biggest complaint received is ice on trails as they are not salted as the public works policy is followed. Mr. McCullough advised winter trail maintenance is tricky as they prefer salt not be used on the trails either. He feels anyone biking the trails should be prepared as only so much can be done. Mr. McCullough indicated they are working with Jack Sullivan, Senior Engineering Project Manager, to realign a connection by Cedar Lake Road and the tunnel as part of safety improvements. Commissioners were encouraged to share any other areas that need more safety with Mr. McCullough. Commissioner Hagemann offered to speak out to the biking community and support where the money is spent. He likes the resurface plan and inquired where the funding is coming from. Mr. McCullough indicated they were proactive and have maintenance funding. Commissioner Griffin inquired if signage can be added to the Belt Line area before the bridge is built as that intersection is very dangerous. Mr. McCullough indicated that is an ongoing challenge for the city and for Three Rivers. They do not feel signage would help since the road and trail are both high volume areas. They want to improve safety for all but until the throughways are separated, conflicts exist as it is confusing. Cars have the right-of-way until a bike or pedestrian enters the road, then traffic needs to stop for them to cross. Commissioner Cantor feels it is even more confusing as the bikes and pedestrians have the right to cross at the Wooddale Avenue junction. Mr. McCullough mentioned that if light rail comes through, all bridges will go through. The Cedar Lake trail will be closed for four years for construction. North Cedar Lake trail will be the detour route and the city may add bike lanes on Minnetonka Boulevard to accommodate the construction. The construction will close the Cedar Lake Trail to Excelsior Boulevard (at the Depot). Light rail will be better but will make a large impact on crossings. Three Rivers is already working with city staff on local connections. Commissioner Cantor inquired what is causing the huge use of trails. Mr. McCullough feels bike commuting has increased. He mentioned seeing a lot of ebikes on the trails also, of which only a certain type are allowed. They are not allowed to go over 20 miles per hour. Commissioner Hagemann inquired if bike repair stations will be added. Mr. McCullough advised bike repair stations will be installed at the kiosk in Dakota Park as well as some areas on the Cedar Lake trails. The master plan of the North Cedar Lake trail includes adding benches as the trail sees a high use of people from the retirement homes, especially between the Depot and Texa Tonka Park. Commissioners thanked Mr. McCullough. Ms. Walsh invited Mr. McCullough to return at a future meeting to update the commission. Page 3 City council meeting of December 17, 2018 (Item No. 4n) Title: Parks & recreation advisory commission meeting minutes August 29, 2018 3.Approval of Minutes a.May 16, 2018 Commissioner Hagemann made a motion to approve the minutes of May 16, 2018. Commissioner Griffin seconded the motion. The motion passed on a vote of 6 - 0. 4.Business a.Westwood Hills Nature Center Mr. West introduced the core four staff members involved in the Westwood Hills Nature Center project which include Brian Hoffman, Mark Oestreich, Cindy Walsh and himself. The site plan was review via a presentation. Mr. Oestreich indicated staff met with RJM Construction Management Company on how they will continue operations during construction. Ideas were reviewed which include creating a new trail during construction and use the existing gates for access to the facility. They have a new golf cart with turf tires to provide assistance for accessibility to patrons, which is one of the various ideas considered. Ms. Walsh indicated they want to be transparent during construction. Since they cannot safely get people to the playground, it will be removed. Mr. Oestreich advised the bird nest art work will also be removed by the artist. Ms. Walsh reminded commissioners the art work was initially a two year project. Mr. West advised the main access will be closed during construction so the access Mr. Oestreich mentioned will be provided. The accessible and non-accessible areas were reviewed. The landscape plan was reviewed by Mr. Oestreich. Staff is working with Barr Engineering and Bassett Creek Watershed Management with the focus on education for storm water management. The storm water plan was reviewed, along with the classroom locations and bog. Mr. West reviewed the approach from the parking lot, main entrance and secondary entrance. Commissioners also saw a bird’s eye view and inside layout of the facility including renderings of the multi-purpose room, acoustic panels inside room, open area by exhibit space and the welcome desk. Mr. Oestreich described the exhibit space, which is being designed by Split Rock Studio. The great hall will have four main components including wood, marsh, prairie and pollinator exhibits. There will be a discovery table for children plus seating. Each exhibit will have a big feature, hands-on display plus content for 8th grade to adult level. The goal is to have the ability to change exhibits seasonally, which Split Rock is working on. Two of the exhibits will contain sensors for sounds that play. The animal wall will include all animals already existing in the aquariums. Split Rock proposed a large dragonfly, honeybee and other flying creatures to create a 3D version. Ms. Walsh advised staff will attend the Study Session on September 17 to provide an update. Approval of the plans and specifications to go out for bid will be presented to the city council on October 1. Commissioners were encouraged to attend the October 1 council meeting. Page 4 City council meeting of December 17, 2018 (Item No. 4n) Title: Parks & recreation advisory commission meeting minutes August 29, 2018 Commissioner Bushland inquired if alcohol will be allowed at events. Ms. Walsh indicated it is not currently allowed but anticipate going to council to change the ordinance to allow a licensed caterer, similar to ROC and Rec Center Banquet Room protocol. Commissioner Griffin asked when construction may begin. Mr. Oestreich indicated tree removal could begin in December and construction on the building could begin in 2019 as soon as road restrictions are removed. The goal is to move into the new building in the summer of 2020, demolish the old building with project completion in the fall of 2020. Their intent is to keep the existing nature center open until the new building is complete, with no break in service. Commission Hagemann recommended proceeding with the Westwood Hills Nature Center project; Commissioner Cantor seconded. Motion passed 6 – 0. b.Cedar Manor School / Park Spanish Immersion park improvements Ms. Walsh indicated improvements inside and outside of Cedar Manor School / Park Spanish Immersion are part of a school referendum. The area east of the school with the playground equipment is maintained as a city park. Staff hopes to partner with the school to build one playground, accessible to all. Council member Brausen advised the school to follow the city’s procedure for neighborhood input regarding playground equipment if they would like the city to contribute to the cost of the playground. Commissioner Griffin feels sharing the playground is important and will be very nice. Mr. Beane feels the school understands partnering on the project but they do not understand the full process. Ms. Walsh advised if the partnership occurs, the city would move the playground replacement from the 2020 CIP to the 2019 CIP. Once the new playground is added, ours will be removed. The new playground will be completely accessible. c.Dakota Park bridge addition Ms. Walsh advised the Dakota Park walking bridge over the railroad will be replaced. The bridge, which will be on the north side of the dog park, will be large enough to allow maintenance equipment. Jack Sullivan, Senior Engineering Project Manager, will likely attend an upcoming meeting to present more details of this project. d.Commission sponsored appreciation luncheon discussion Commissioners discussed what all will bring to luncheon; list was updated. e.Aquila Park site visit Mr. Beane advised the main contractor, Peterson Companies, is 99 percent complete with the addition of fast pitch softball field’s project. Staff is pleased with Peterson Companies work. Ms. Walsh indicated Mr. Beane will lead a site visit to Aquila Park for those interested. Page 5 City council meeting of December 17, 2018 (Item No. 4n) Title: Parks & recreation advisory commission meeting minutes August 29, 2018 5.Staff Communication Mark Oestreich advised there were approximately 400 participants in Westwood Hills Nature Center summer camps this year (based on four-day camp), which is average. Fall school groups will begin in a couple weeks. This year, Tree Trust only had funding for two crews throughout Hennepin County. Westwood did not get a summer labor crew. The department hired two seasonal staff members to work on more labor intensive projects. General Mills is giving $20,000 to Great River Greening to purchase plants for the nature center! Once the plants are purchased, General Mills will provide labor for planting. Tree Trust has begun tree planting, which will continue thru 2020. The city is required to plant inch for inch of what is removed as part of the building project. A new boardwalk was installed last summer at the nature center advised Mr. Oestreich. The metal was able to be salvaged, along with the floats. Staff worked with MNBid to sell salvaged material and acquired approximately $5,000 from the sale. The money will go back to the League of Minnesota Cities as it was an insurance claim. Mr. West reminded Commissioners of a couple upcoming events to be held in the ROC. On Friday, September 28, the ROC will host ROCtoberfest. Entry fee is $5 and a mug is $10. Professional wrestling is coming to the ROC on September 30. Commissioners were encouraged to attend these events. The Park & Rec fall brochure was recently mailed and staff is working on the winter publication, Mr. West advised. Nate Rosa, Recreation Supervisor, and wife had their first child on August 10. 6.Member Communication Tiffany Bushland, Chair of the Commission, announced she had a baby boy on August 9. Lincoln was 7 pounds, 13 ounces and 21.5” long. The Commission congratulated Commissioner Bushland. 7.Other/ Future Agenda Items Next Meeting – September 26, 2018. 8. Adjournment It was moved by Commissioner Hagemann and seconded by Commissioner Griffin to adjourn at 7:34 p.m. The motion passed 6 – 0. Respectfully submitted, Stacy M. Voelker Recording Secretary Meeting: City council Meeting date: December 17, 2018 Minutes: 4o OFFICIAL MINUTES PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA November 7, 2018 – 6:00 p.m. COUNCIL CHAMBERS MEMBERS PRESENT: Lynne Carper, Jessica Kraft, Claudia Johnston-Madison, Lisa Peilen, Carl Robertson, Alanna Franklin MEMBERS ABSENT: Joe Tatalovich, Matt Eckholm (unexcused) STAFF PRESENT: Sean Walther, Gary Morrison 1. Call to Order – Roll Call 2. Approval of Minutes: October 3, 2018 and October 17, 2018 Sean Walther, planning and zoning supervisor, noted that Commissioner Carper's absence which was noted as unexcused in the September 5, 2018 minutes was an excused absence. Commissioner Johnston-Madison made a motion to approve the minutes of October 3, 2018 and October 17, 2018. Commissioner Peilen seconded the motion, and the motion passed on a vote of 5-0. 3. Hearings: None 4. Other Business A. Resolution - finding sale of certain land for the SW Light Rail Transit purposes is consistent with the Comprehensive Plan Mr. Walther presented the staff report. He explained that two parcels, one owned by the Economic Development Authority (EDA) and one by the city, are to be transferred to the Metropolitan Council for the Southwest Light Rail Transit (SWLRT) project. The EDA parcel is located at the Wooddale Avenue SWLRT station. The city parcel is located west of the Park Glen Road water tower. Chair Robertson said the transfer definitely looks to be consistent with the Comprehensive Plan. He asked if the item would come back to the planning commission. Mr. Walther responded the city council will take action to authorize the sale. They will consider the planning commission's finding in that decision. It will not come back to the commission for action. Commissioner Carper asked the value of both parcels. City council meeting of December 17, 2018 (Item No. 4o) Page 2 Title: Planning commission meeting minutes November 7, 2018 Mr. Walther responded he did not know the exact dollar amount. He said it is part of the city in-kind contribution toward the transit line which the city has previously committed to. Commissioner Carper asked if staff would provide the commission with the in- kind value of the land. Mr. Walther asked if that value could be referred to in the city council staff report and reported informally to the planning commission. The Chair and Commissioner Carper agreed that would be acceptable. Commissioner Peilen made a motion to approve Resolution No. 95 finding that the proposed sale of certain land by the City of St. Louis Park and by its Economic Development Authority for Southwest Light Rail Transit purposes is consistent with the Comprehensive Plan of the city. Commissioner Kraft seconded the motion, and the motion passed on a vote of 5-0. 5. Communications Mr. Walther said the planning commission will be meeting on November 21. A study session will follow this evening's meeting. Commissioner Carper asked that Tom Bravo, St. Louis Park Schools, respond to him as requested at the October 3 public hearing regarding the public permit process for use of athletic fields. Commissioner Carper said as requested at the October 3 meeting he would like an update regarding handicap parking and drop-off area in front of The Block restaurant. 6. Adjournment The meeting was adjourned at 6:14 p.m. City council meeting of December 17, 2018 (Item No. 4o) Page 3 Title: Planning commission meeting minutes November 7, 2018 STUDY SESSION 1. Comprehensive Plan update Mr. Walther noted that the report was provided in advance of the Planning Commission public hearing on December 5, 2018. 2. Discussion: retail and service size requirements Gary Morrison, assistant zoning administrator, reviewed past study session discussions on the topic. He said staff was now presenting for discussion a revised option that utilizes the intensity class measures currently in use in the C- l neighborhood commercial district. He discussed the table from the staff report. Commissioners seemed to be in agreement that the proposed changes looked reasonable. Mr. Walther said staff was considering sharing planning commission recommendations at a city council study session before proceeding with public hearing notices. 3. Preview of upcoming agenda items A. Mr. Morrison discussed a proposed zoning text amendment to increase ground floor area ratio in the R3 district. He discussed the analysis staff is currently working on. B. Mr. Walther spoke about retail sales and home occupations. He discussed five proposed home occupation performance standards. There was a discussion about scale and small entrepreneur businesses. Mr. Walther spoke about the usefulness of having established rules in place for questions from newcomers and for enforcement when problems arise. Mr. Morrison spoke about the gray area between a house as a single family home and the point at which a home ceases being a home as primary structure and becomes a business. He gave examples of small businesses taking over a house. He explained how land use registration has been helpful to the city. C. Mr. Walther discussed variance applications going to the board of zoning appeals on November 27 for the TexaTonka mall and upcoming. He discussed proposed changes to the mall. The meeting was adjourned at 7:05 p.m. Respectfully submitted, Nancy Sells Recording Secretary Meeting: City council Meeting date: December 17, 2018 Action agenda item: 5a Executive summary Title: Reappointment of representative to board and commission Recommended action: Motion to reappoint Stuart Williams to the Fire Civil Service Commission with a term to expire December 31, 2021. Policy consideration: Does the city council wish to reappoint Stuart Williams to serve another term on the Fire Civil Service Commission? Summary: The Fire Civil Service Commission is regulated by Minnesota Statutes Chapter 420. Section 420.03 states that “all vacancies in the commission shall be filled by appointment by the council within 30 days after the vacancy occurs”. Stuart Williams’ term on the Fire Civil Service Commission expires on December 31, 2018. He has communicated with staff that he wishes to be reappointed to a new term on the Fire Civil Service Commission. Financial or budget considerations: Not applicable. Strategic priority consideration: Not applicable. Supporting documents: None Prepared by: Maria Carrillo Perez, Management Assistant Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Meeting: City council Meeting date: December 17, 2018 Public hearing: 6a Executive summary Title: Historic Walker Lake Street and alley reconstruction- project no. 4018-1050 Recommended action: Mayor to open public hearing, take public testimony, and close public hearing. Council will be asked to take final action on this project at the January 7, 2019 meeting. Policy consideration: Does the city council support the recommended infrastructure design for the Walker-Lake area? Summary: In the 10 year CIP, road and alley improvements are proposed within the Walker Lake Historic District. Given work load demands, the city engaged the consulting firm, SRF Consulting, to complete the traffic study and preliminary design for these improvements. The scope of the city’s project includes the reconstruction of the following street segments: • Walker Street (Holiday Station to Brownlow Avenue) • Walker Street (Lake Street to Dakota Avenue) • Library Lane (Lake Street to Walker Street) • Dakota Avenue (Walker Street to Frontage Road) • Frontage Road (Dakota Avenue to alley) • Alley between Walker Street and the Frontage Road • Alley between Library Lane and railroad tracks. The attached discussion provides a summary of the Walker Lake Street and alley reconstruction along with the recommended design. Financial or budget considerations: Funding for the street and alley construction will be provided by a combination of franchise fees, utility funds, and general obligation bonds. This project is proposed to be constructed in 3 phases. Phase 1 and 2 are included in the city’s capital improvement program (CIP) for 2019 and 2020. Phase 3 is not in the CIP at this time. Additional information on the breakdown of the funding can be found in the discussion section of this report. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Discussion Existing conditions exhibit Preferred concept overview and phasing Prepared by: Debra Heiser, Engineering Director Reviewed by: Jennifer Monson, Planner Joe Shamla, Sr. Engineering Project Manager Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 6a) Page 2 Title: Historic Walker Lake Street and alley reconstruction- project no. 4018-1050 Discussion Background: The city’s 10-year capital improvement plan (CIP), includes funding to rehabilitate streets, reconstruct alleys and install bikeways in the Historic Walker Lake district. In October 2017, the city entered into an agreement with SRF Consulting for a design study to guide the future of infrastructure in this district. The goal of the study was to develop a layout for the public infrastructure. Staff has developed a recommended layout of the roadways, alleys, sidewalks, bikeways and parking. What follows is a summary for this project. Street design: The streets in the Walker Lake Historic District were reconstructed in 1980 and are in need of reconstruction. The following are the street segments proposed to be reconstructed: • Walker Street (Holiday Station to Brownlow Avenue) • Walker Street (Lake Street to Dakota Avenue) • Library Lane (Lake Street to Walker Street) • Dakota Avenue (Walker Street to Frontage Road) • Frontage Road (Dakota Avenue to alley) The scope of the work includes the following: • Replace pavement • Remove and replace curb and gutter • Remove and replace sidewalk • Incorporate ADA improvements • Intersection improvements • Storm water management • On street parking for businesses • Boulevard restoration • Planting of street trees • Standard streetlights Parking: Library Lane and Walker Street have on street parking bays. The proposed design reconfigures these parking bays to address existing walkability, maintenance and ADA challenges. The existing parking available in the area is 163 spaces. The recommended design provides 150 spaces. District businesses have informed us that parking is important; however, staff is recommending the reduction in parking stalls to address the challenges that currently exist in the district. What follows is a description of the changes. Walker Street: The existing parking bays are perpendicular on the north and south sides of Walker Street and take up the majority of the right of way. On the north side of the street the buildings are at the right of way line and the distance between the face of building and the curb is only 10 feet. On the south side the buildings are typically 13 feet from the right of way and most of the sidewalk is located on private property. City council meeting of December 17, 2018 (Item No. 6a) Page 3 Title: Historic Walker Lake Street and alley reconstruction- project no. 4018-1050 To make the buildings accessible and meet ADA standards on the north side of the road, property owners need to construct a ramp into the building. The ramp will narrow the available space for users of the sidewalk. Snow removal from these sidewalks is challenging. There is little area for snow storage and the sidewalks are encroached by snow piles which is difficult for pedestrians. The recommended reconstruction of Walker Street revises the parking to parallel parking on the north side and perpendicular parking on the south side. This change allows the road to be shifted within the right of way and will create space to: • Construct the sidewalks within public right of way. • Widen the sidewalks to create a safer and more comfortable pedestrian facility. • Create boulevards to plant trees and install tree trenches for storm water treatment. • Provide ADA accessibility for the businesses. • Create more space for snow storage. Library Lane: On Library Lane, the existing parking is parallel on the north side and perpendicular on the south side. The majority of the sidewalk is on private property and accessibility can be a challenge. The recommended reconstruction of Library Lane changes the parking to perpendicular on the north side and parallel parking on the south side. This change allows the road to be shifted within the right of way and will create space to: • Add additional parking spaces. • Construct the sidewalks within public right of way. • Widen the sidewalks to create a safer and more comfortable pedestrian facility. • Create boulevards to plant trees, and install tree trenches for storm water treatment. • Provide ADA accessibility for the businesses. • Create more space for snow storage. Additional parking: A parking study is being completed in 2019 as a part of the small area revitalization and design guideline plan to determine district parking needs. If the findings of that study indicate that additional parking is needed to support the uses in the area, there may be an opportunity to work with the school district on the expansion of their parking lot to the south of the Spanish Immersion School. This change may accommodate up to an additional 40 parking stalls. Intersection traffic control: A traffic study was completed to evaluate the design of intersections within the area. Based on the results of the study, staff is recommending the following intersection modifications. A. Walker Street/ Lake Street intersection. The access from Lake Street to Highway 7 was closed in 2014. The stub of Lake Street is still in place and is a wide expanse of pavement that serves as an extended driveway for the Holiday Station. The intersection of Walker Street/ Lake Street is at an angle, with wide open pavement and a skew causing sight line issues. City council meeting of December 17, 2018 (Item No. 6a) Page 4 Title: Historic Walker Lake Street and alley reconstruction- project no. 4018-1050 The access to Highway 7 closure resulted in a change in traffic patterns along Lake Street and Walker Street. Before the closure, the majority of the traffic travelled Lake Street to access Highway 7. After the closure, the majority of the vehicles travel southbound Lake Street to westbound Walker Street and eastbound Walker Street to northbound Lake Street. Staff recommends that the intersection be reconfigured to facilitate the change in traffic pattern. The preliminary layout includes: • Relocation of the intersection north to Brownlow Avenue. • The reconfiguration of Walker Street to curve from the Brownlow Avenue intersection around to connect to Walker Street. • The removal of the stub of Lake Street pavement south of Walker Street, with construction of two new driveways for the businesses. • The reconfiguration/ reconstruction of the Walker Lake municipal parking lot. • Construction of sidewalks to complete connections through the intersection and into the Walker Lake Historic District. • The extension of the Walker Street bikeway to connect with the future Lake Street bikeway. • The widening of Lake Street from Walker Street to Brownlow Street to facilitate parking on the north side of the road and on street bike lanes. B. Dakota Street/ Wooddale Avenue/ Lake Street intersection This intersection experiences vehicular backups at peak times of the day. When backups occur, drivers cut through the Sorenson neighborhood to avoid the congestion. Also, it is a key route for bicycles and pedestrians. As a part of the study, the intersection was evaluated to determine how operations for all users could be improved. Staff is recommending that a roundabout be installed at this intersection for the following reasons: • Pedestrians will only cross one lane of traffic at a time. • Vehicle delay will be reduced at the intersection which will result in a reduction of carbon emissions. • Vehicles will need to slow down through the roundabout making it safer for pedestrians. • Data on other similar roundabouts predict a reduction in the number and severity of accidents for all users as compared to a traffic signal. • Operations at the intersection will be improves, reducing backups and reducing the potential for cut through traffic. Bikeway: The Connect the Park CIP includes the construction of a bikeway along Lake Street from Walker Street to Minnetonka Boulevard in 2020. The design study included consideration of this bikeway to raise awareness and to ensure that the design would accommodate this work. On street bike lanes are proposed from Walker Street to the Dakota Avenue/ Wooddale Avenue intersection. This bikeway will result in parking restrictions along the south side of Lake Street for this segment. Sidewalks: Existing sidewalks adjacent to the reconstructed streets will be repaired as needed. In addition, all pedestrian ramps will be upgraded to meet the requirements of ADA. The sidewalks along Library Lane and along Walker Street within the district are neighborhood sidewalks, as a result, the property owners are responsible for snow removal. City council meeting of December 17, 2018 (Item No. 6a) Page 5 Title: Historic Walker Lake Street and alley reconstruction- project no. 4018-1050 Staff is recommending that the following new sidewalks be installed as part of this project to close gaps in the sidewalk network. Adding these sections of sidewalk will make it safer and more comfortable for residents and visitors to walk to access destinations, including bus stops, parks, schools, and commercial centers. • Lake Street (south side) between Brownlow Avenue and Dakota Avenue: This section of sidewalk is a gap in the community sidewalk network • Library Lane (east side) between Lake Street and Walker Street: This sidewalk would be designated as a neighborhood sidewalk. • Walker Avenue (south side) between Gorham Avenue and Brownlow Avenue: This section of sidewalk is a gap in the community sidewalk network. In addition there are crosswalk enhancements being installed at intersections including bump outs to narrow the streets at the crossings. Providing a sidewalk on both sides of all streets will guide walkers to these improved crossings. Alleys:There are two alleys in the district. Both of the alleys are gravel and in our alley reconstruction CIP. These alleys are located at: • Between Walker Street and the Frontage Road • Between Library Lane and railroad tracks. The recommendation is to reconstruct gravel alleys into concrete. Stormwater will be collected and directed to infiltration chambers to improve storm water quality and reduce runoff. Public process: This design study has had four public meetings. The first was held on February 21. Feedback from that meeting was used to refine the concept plans. The second meeting was held on May 10. Both meetings were well attended and feedback regarding the improvements was generally positive. Staff met with business owners in the district on October 30 to discuss the improvements and introduce the concept of a special service district. Finally, there was a meeting on November 14 to discuss the small area plan. At that meeting the infrastructure improvements were discussed and information was made available to attendees. In addition to meeting with the community, staff has also met with the school district to discuss this plan and how it relates to the stadium, circulation, and Park Immersion School. Their comments have been incorporated into the recommended design. Streetscape/Special service district: The project costs for each phase assumes a base level of streetscape maintained by the city with no direct cost to property owners. A base level of streetscape includes: street trees, grass boulevards, and standard streetlights. In addition, the project is being designed to accommodate streetscape enhancements, should there be a desire for a higher level of amenities in the future. Higher levels of streetscape such as what was installed on Excelsior Boulevard, 36th Street or at West End requires a higher level of annual maintenance to keep it looking good for the long term (special services). City council meeting of December 17, 2018 (Item No. 6a) Page 6 Title: Historic Walker Lake Street and alley reconstruction- project no. 4018-1050 If the adjoining property owners desire a higher level of amenities/enhanced streetscape elements or services than what is normally provided by the city, the city has a long standing policy of requiring the commercial property owners to agree to the creation of a special service district whereby the cost to provide the higher level of service/enhanced streetscape maintenance is paid by the commercial property owners. In all, the city manages six special service districts, all with different levels of amenities. The elements and services in each district are determined with the feedback from the property owners. In return for property owners agreeing to pay for the maintenance of the enhanced streetscape elements, the construction and installation of the streetscape elements are typically paid for by the city. At least 65% of the property owners in a proposed district must support the creation of the district for it to be established. The city is working on a Small Area Revitalization Plan for Historic Walker Lake to help preserve the character and scale of the district and advance other district goals. The goals of the project include: create design guidelines that will guide land use and reinvestment consistent with the character of the area; conduct a parking study to determine appropriate parking strategies (shared parking opportunities amongst compatible uses, taking into consideration existing constraints and opportunities to encourage multi-modal transportation); and develop an implementation plan that assists neighborhoods and businesses in making decisions about future improvements and associated funding mechanisms. This study will be complete in 2019. If there is support now or in the future for creating a special service district or a business association, the city would work with property owners on developing a project to implement these enhancements. Potential funding sources would be general obligation bonds or the development fund. Municipal parking lots: The parking lot at the intersection of Walker Street and Lake Street is one of ten municipal lots located throughout the city not located adjacent to a city building. The primary use for these types of parking lots is for private property parking. Seasonal maintenance for the parking lots is performed by operations. The city’s assessment policy is to assess the total cost of reconstructing municipal parking lots to the property owners that use them to meet their parking requirements. This policy was updated on August 8, 2016. In order to reconfigure the intersection at Walker Street and Lake Street, this parking lot needs to be removed and reconfigured. The parking lot currently has 30 spaces. The reconfigured parking lot will have 21 spaces. An additional 16 on street parking spaces are proposed to be added on Walker Street south of the parking lot to make up the change in available parking. In addition electric vehicle charging stations and bike racks will be added to comply with city ordinance requirements for parking lots. Electrical outlets will also be added to provide power for special events such as the CP Holiday Train. Since this work is necessary to complete the intersection realignment and street work, no assessments to adjacent businesses are proposed for the reconstruction of this parking lot. City council meeting of December 17, 2018 (Item No. 6a) Page 7 Title: Historic Walker Lake Street and alley reconstruction- project no. 4018-1050 Phasing: An exhibit is attached showing the preliminary layout. The improvements are proposed to be constructed in three phases. Phases 1 and 2 Due to the proximity of Park Spanish immersion and the need to maintain parking for businesses during construction, the project has been phased for construction over two construction years. Work will not begin until after the school year ends and will be complete by the time school starts in the fall. The work identified east of the railroad tracks and south of Lake Street will be completed in 2019 except for the alley between Library Lane and railroad tracks. To accommodate access and parking, this is proposed to be included with the work in 2020. The work identified west of the railroad tracks and along Lake Street will be completed in 2020. This work requires utility relocations and coordination with the railroad. Our consultant will start working on these items during 2019 so that everything can be ready for construction in 2020. Phase 3 (future) Construction of the roundabout at the intersection of Dakota Street/ Wooddale Avenue/ Lake Street is not currently programmed in the 10 year CIP. When Lake Street or Dakota Avenue are scheduled for rehabilitation, these improvements will be implemented. Financial consideration: The following outlines the estimated project costs for each phase. This project is proposed to be constructed in 3 phases. Phase 1 Construction estimate Engineering Total Roadway improvements $1,039,616.00 $155,942.40 $1,195,558.40 Alley reconstruction $37,266.00 $5,589.84 $42,855.84 Pedestrian facilities $260,950.00 $65,237.50 $326,187.50 Total $1,337,832.00 $226,769.74 $1,564,601.74 Phase 2 Construction estimate Engineering Total Roadway improvements $795,442.00 $119,316.30 $914,758.30 Alley reconstruction $55,898.00 $8,384.76 $64,282.76 Bicycle and pedestrian facilities $384,599.00 $96,149.75 $480,748.75 Parking lot $122,232.00 $18,334.80 $140,566.80 Total $1,358,171.00 $242,185.61 $1,600,356.61 Phase 3 Construction estimate Engineering Total Roadway improvements $662,983.00 $132,596.60 $795,579.60 City council meeting of December 17, 2018 (Item No. 6a) Page 8 Title: Historic Walker Lake Street and alley reconstruction- project no. 4018-1050 Funding will be provided through a number of sources. Please see tables below to see how this project will be funded. Phase 1 Total Pavement Management Fund $1,044,081.08 Storm Water Utility $ 194,333.16 General Obligation Bonds $ 326,187.50 Total $ 1,564,601.74 Phase 2 Total Pavement Management Fund $ 938,810.00 Storm Water Utility $ 180,797.86 Connect the Park (General Obligation Bonds) $ 480,748.75 Total $1,600,356.61 Phase 3: No funding has been identified at this time. However since both streets are on the Municipal State Aid system, it is eligible for state aid funding. Proposed schedule: Staff is asking the city council to approve the preliminary layout for all phases of the project. This will allow staff and the consultant to develop final plans, acquire easements, coordinate utility relocations and bid the projects in 2019 and 2020. The following is the proposed schedule: Public hearing December 17, 2018 Approve preliminary layout January 7, 2019 Approve final plans phase 1 March 2019 Construction phase 1 June - August 2019 Approve final plans phase 2 Fall 2019 Construction phase 2 June - August 2020 Walker - Lake Streetscape10967 | 180208Consulting Group, Inc.February 12, 2018EXISTING CONDITIONSLibrary LaneDakota AvenueBrunswick AvenueAlabama AvenueHamilton Street34th StreetWest 35th StreetWooddale AvenueWalker StreetLibrary LaneHighway 7Walker StreetBrownlow AvenueGorham AvenueLake Street1st StreetORIOLE STADIUMST. LOUIS PARK HIGH SCHOOLPARKVIEW PARKPARK SPANISH IMMERSION SCHOOLADT: 2,000ADT: 4,000ADT: 1,900HISTORIC WALKER-LAKE DISTRICT BOUNDARYADT: 450PARKING TABULATIONExisƟŶŐŽŶĚŝƟŽŶƐ͗155 spaces0 80 160 ft NorthCity council meeting December 17, 2018 (Item No. 6a) Title: Historic Walker Lake Street and alley reconstruction- project no. 4018-1050Page 9 City council meeting December 17, 2018 (Item No. 6a) Title: Historic Walker Lake Street and alley reconstruction- project no. 4018-1050Page 10 Meeting: City council Meeting date: December 17, 2018 Public hearing: 6b Executive summary Title: Resolution consenting to and providing host approval for Yeshiva of Minneapolis revenue bonds Recommended action: Motion to adopt Resolution consenting to and providing host approval to the issuance by the city of Medina of its revenue obligations. Policy consideration: Why is the city of Medina issuing these bonds? Is adoption of the resolution consistent with past action taken by the city council? Summary: Yeshiva of Minneapolis would like to refinance the acquisition of a building located at 4411 Minnetonka Boulevard to provide faculty housing and renovate and expand its existing building located at 3115 Ottawa Avenue South to provide student housing and a gymnasium. Yeshiva would like the bonds to be designated as tax-exempt obligations (or bank-qualified) which, under the IRS code, cannot exceed $10 million in a calendar year. Since the city already used the bank-qualified exemption on bonds issued this year, Yeshiva found another city (Medina) that had not used their bank-qualified exemption. Bremer Bank has agreed to buy the bonds and in order for a bank to buy the bonds and have the interest be tax-exempt to the bank, the bonds must be bank-qualified. As we have done in the past, the city is required to hold a public hearing since the project is in the City of St. Louis Park. By using the bank- qualified exemption from the city of Medina it will provide some interest rate savings to Yeshiva. Financial or budget considerations: All out-of-pocket expenses of the city will be covered by Yeshiva. The bonds will not constitute a general or moral obligation of the city and will not be secured by or payable from any property or assets of the city and will not be secured by or payable from any property or assets of the city and will not be secured by any taxing power of the city. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Resolution Kennedy and Graven (bond attorney) summary letter Prepared by: Tim Simon, Chief Financial Officer Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 6b) Page 2 Title: Resolution consenting to and providing host approval for Yeshiva of Minneapolis revenue bonds Resolution no. 18-____ Resolution consenting to and providing host approval to the issuance by the city of medina of its revenue obligations Be it resolved by the City Council (the “City Council”) of the City of St. Louis Park, Minnesota (the “City”), as follows: Section 1. Recitals. 1.01. Pursuant to Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the “Act”), the City is authorized to carry out the public purposes described in the Act by providing for the issuance of revenue bonds to provide funds to finance or refinance revenue-producing enterprises located within the City, whether or not operated for profit. 1.02. Minnesota Statutes, Section 471.656, as amended, authorizes a municipality to issue obligations to finance the acquisition or improvement of property located outside of the corporate boundaries of such municipality if the governing body of the city in which the property is located consents by resolution to the issuance of such obligations. 1.03. Yeshiva of Minneapolis, a Minnesota nonprofit corporation (the “Borrower”), has proposed to refinance the acquisition of a building located at 4411 Minnetonka Boulevard in the City and renovate the building to provide faculty housing and to expand its school facilities located at 3115 Ottawa Avenue South in the City by constructing a new gymnasium and constructing new student dormitories (the “Project”). 1.04. The Borrower has requested that the City of Medina, Minnesota (the “Issuer”) issue revenue obligations, in one or more series, as taxable or tax-exempt obligations (the “Notes”), in an aggregate principal amount not to exceed $10,000,000, for the purpose of financing the Project. 1.05. Section 147(f) of the Internal Revenue Code of 1986, as amended (the “Code”), and regulations promulgated thereunder require that, prior to the issuance of the Notes, the City Council must consent to the issuance of the Notes by the Issuer after conducting a public hearing thereon preceded by publication of a notice of public hearing (in the form required by Section 147(f) of the Code and applicable regulations) in a newspaper of general circulation within the City at least fourteen (14) days prior to the public hearing date. 1.05. A notice of public hearing (the “Public Notice”) was published at least fourteen (14) days before the regularly scheduled meeting of the City Council on the date hereof in the Sun Sailor, the official newspaper of and a newspaper of general circulation in the City, with respect to the required public hearing under Section 147(f) of the Code. 1.06. On the date hereof, the City Council conducted a public hearing at which a reasonable opportunity was provided for interested individuals to express their views, both City council meeting of December 17, 2018 (Item No. 6b) Page 3 Title: Resolution consenting to and providing host approval for Yeshiva of Minneapolis revenue bonds orally and in writing, on providing consent to the issuance of the Notes by the Issuer pursuant to the requirements of Section 147(f) of the Code and the regulations promulgated thereunder. Section 2. Approvals. 2.01. The City Council finds that it is in the best interest of the City to approve the issuance of the Notes by the Issuer to finance the Project and hereby consents to the issuance of the Notes by the Issuer in a principal amount not to exceed $10,000,000. 2.02. The Mayor and City Manager and other officers, employees, and agents of the City are hereby authorized and directed to prepare and furnish to bond counsel and the original purchaser of the Notes certified copies of all proceedings and records of the City relating to the approval of the issuance of the Notes, including a certification of this resolution. 2.03. The Mayor and the City Manager are hereby authorized and directed to execute and deliver any documents deemed necessary to fulfill the intentions of this resolution. 2.04. The Borrower will, upon demand, reimburse the City for costs paid or incurred by the City in connection with this resolution. 2.05. This resolution shall be in full force and effect from and after its passage. Reviewed for Administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk JULIE A. EDDINGTON Attorney at Law Direct Dial (612) 337-9213 Email: jeddington@kennedy-graven.com December 10, 2018 Tim Simon, Chief Financial Officer City of St. Louis Park 5005 Minnetonka Boulevard St. Louis Park, MN 55416 Re: Resolution providing host approval for the issuance of revenue obligations by the City of Medina to finance a project located in the City of St. Louis Park Dear Tim, As you know, Yeshiva of Minneapolis, a Minnesota nonprofit corporation (the “Borrower”), would like to refinance the acquisition of a building located at 4411 Minnetonka Boulevard in the City of St. Louis Park (the “City”) and renovate the building to provide faculty housing and to expand its school facilities located at 3115 Ottawa Avenue South in the City by constructing a new gymnasium and constructing new student dormitories (the “Project”). The Borrower has proposed that the City of Medina (the “City of Medina”) issue its revenue obligations (the “Notes”) in the estimated maximum principal amount of $10,000,000 and loan the proceeds thereof to the Borrower in order to finance the Project. In order for the City of Medina to issue the Notes, the City must grant “host approval” to the issuance of the Notes, following a duly noticed public hearing, under Minnesota Statutes, Sections 469.152 through 469.1655, as amended, Minnesota Statutes, Section 471.656, as amended, and the Internal Revenue Code of 1986, as amended (the “Code”). The City Council is being asked to consider the enclosed resolution on December 17, 2018, following the public hearing. By adopting the resolution, the City will provide host approval for the issuance of the Notes by the City of Medina to finance the Project located in the City. The Notes will be issued as conduit revenue bonds of the City of Medina secured solely by the revenues derived from the loan or other revenue agreements executed by the Borrower and from other security provided by the Borrower. The Notes will not constitute a general or moral obligation of the City and will not be secured by or payable from any property or assets of the City and will not be secured by any taxing power of the City. The Notes will not be subject to any debt limitation imposed on the City and the issuance of the Notes will not have any adverse impact on the credit rating of the City, even in the event that the Borrower encounters financial difficulties with respect to the Project. The issuance of the Notes by the City of Medina will not affect any bonds previously issued by the City this year or the City’s ability to issue general obligation or conduit revenue bonds in calendar year 2018. Furthermore, the issuance of the Notes by the City of Medina will not affect any bonds issued by the City this year and designated as qualified tax-exempt obligations (or “bank qualified”) for purposes of Section 265(b)(3) of the Code. City council meeting of December 17, 2018 (Item No. 6b) Title: Resolution consenting to and providing host approval for Yeshiva of Minneapolis revenue bonds Page 4 548180v1 JAE ME230-683 The Borrower will pay the out-of-pocket expenses of the City with respect to this transaction. Gina Fiorini will attend the City Council meeting on December 17, 2018 and can answer any questions that may arise during the meeting. Please contact me with any questions you may have prior to the City Council meeting. Sincerely, Julie Eddington City council meeting of December 17, 2018 (Item No. 6b) Title: Resolution consenting to and providing host approval for Yeshiva of Minneapolis revenue bonds Page 5 Meeting: City council Meeting date: December 17, 2018 Action agenda item: 8a Executive summary Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP) Recommended action: • Motion to adopt Resolution approving the 2019 budgets and authorizing the 2019 final property tax levy. • Motion to adopt Resolution authorizing the 2019 final HRA levy. • Motion to adopt Resolution approving the 2019-2028 capital improvement plan. Policy consideration: • Is the city council in support of setting the 2019 final property tax levy at $33,128,261, which is a 4.35% increase over the 2018 final property tax levy? • Is the city council in support of setting the maximum HRA levy allowed by state statute at $1,234,601? • Is the city council in support of setting the 2019 budgets for general, enterprise, special revenue, and select capital project funds? • Is the city council in support of setting the 2019-2028 capital improvement plan which is updated on an annual basis? Summary: Included is information pertaining to the adoption of the 2019 property tax levy, budgets, HRA levy, and 2019-2028 CIP. Information is also provided on the tax impacts to a residential homestead property and a brief discussion on utility rates which were previously approved. Financial or budget considerations: The proposed tax levies, budgets, and utility rates will help support necessary city services, capital improvements, and debt service obligations for fiscal year 2019. Strategic priority consideration: All areas of the adopted strategic priorities are supported by the city’s budget. Supporting documents: Discussion Resolutions 2019-2028 CIP project by funding source Prepared by: Tim Simon, Chief Financial Officer Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 8a) Page 2 Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP) Discussion Background: The 2019 budget was developed with the council’s strategic priorities, Vision 3.0, and the comprehensive plan in mind. The budget addresses the need to maintain our infrastructure (city roads, parks, building etc.), technology, debt service, and responsive and high quality service to the residents and businesses, which includes personnel costs for police, fire and city staff. • At the August 13 and September 4, study sessions, the council reviewed information from the staff report and subsequently directed staff to prepare a 2019 preliminary property tax levy increase of 5.18% when compared to the 2018 final property tax levy. In addition, the council directed staff to proceed with preparing the 2019 preliminary HRA levy at the 0.0185%, which is the maximum allowed by state statute. • On September 17, the EDA and council adopted the 2019 preliminary HRA levy of $1,234,601. Also, the council adopted the 2019 preliminary property tax levy of $33,392,261, which is an approximately 5.18% increase over the 2018 final property tax levy. • On September 24, staff and the council reviewed the utility rate study conducted by the city’s municipal advisor – Ehlers and Associates and the related recommendations. • Council directed staff to proceed with utility rate adjustments, which were approved on October 15, effective 2019. • On October 22, the council reviewed the 2019-2028 capital improvement plan (CIP) and the long range financial management plan. • On November 5, staff reviewed a number of items to reduce the final levy to 4.35%. In addition, staff reviewed the city’s debt modeling tool and the related impacts of all city related budget items. • On December 3, the city council conducted the truth in taxation public hearing meeting with information showing the final levy to be set at 4.35%. Budget webpage, e-mail, and Facebook live: As council is aware, we continue to offer more information and transparent budget process. Information is provided through the webpage and having an e-mail address for any questions that arise. For the second year, we did a Facebook budget overview on November 14. Some statistics are: 1,432 people reached and 356 unique views. Summary: 2019 preliminary adopted levy, updated 2019 levy and general fund budget. 1. The 2019 preliminary property tax levy was adopted on September 17 at $33,392,261, which is approximately 5.18% more than the 2018 final Levy. 2. The updated property tax levy being considered on December 17 at $33,128,261, which is approximately 4.35% more than the 2018 final levy. 3. The proposed 2019 general fund budget is $39,087,692 which is an increase of approximately 3.14% compared to the 2018 adopted budget. City council meeting of December 17, 2018 (Item No. 8a) Page 3 Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP) The proposed breakdown of the 4.35% proposed 2019 property tax levy by fund 2019 Budgets The council will consider a resolution for adoption that includes summary budget data for the General, Enterprise, Internal Services, Special Revenue, and select Capital Project Funds. These funds are consistent with our long-range financial management plan that we reviewed earlier and work in conjunction with the CIP. As previously discussed, the recommended full time employee count would change by the following new positions: Election Outreach; Dispatcher; Public Service Worker (starts July 1 which saves six months in salary and benefits; and Inspector (revenue neutral based on fogs/rpz program-starts July 1). In addition, there will be two new part time outreach positions to assist with community connections and our work in racial equity and inclusion. HRA Levy Based on current and future infrastructure needs, the HRA levy is recommended to be set at the maximum allowed of 0.0185% of estimated market value, which is consistent with previous years. The amount for 2019 is estimated at $1,234,601. The HRA levy is committed to pay back a loan from the development fund that helped cash flow the city’s obligation for the Highway 7 and Louisiana Avenue project. The loan is expected to be paid off in 2019 making funds available for other HRA related purposes in 2020. 2019-2028 Capital Improvement Plan (CIP) The CIP is one of the long range planning tools that the city utilizes. The CIP is a ten-year plan, but is updated yearly as priories, projects, and funding sources change. The CIP is only an estimate of future projects, as only the current year (2019) projects are authorized during the next year. Years 2020-2028 are for planning purposes. Any project in the CIP estimated to cost more than $175,000 will be formally bid and brought back for acceptance by the City Council. The City Council has reviewed the 10-year CIP during work sessions throughout the 2019 budget process. We started earlier in the year the long range plan on utility and capital project funds, which tie into the long range financial management plan and our debt modeling. The 2019-2028 CIP summary is as follows: • $289 million in planned investment over the next ten years. • $241 million of these costs are being paid from sources or revenue streams the City has direct control of such as franchise fees, tax levy dollars, utility rates, future bonding, etc. • $48 million of this is planned as non-city resources such as federal and state governmental, including Municipal Sate Aid (MSA). 2018 2019 $ Change % Change Final Levy Proposed 2018 to 2019 2018 to 2019 TAX CAPACITY BASED TAX LEVY General Fund 25,705,886$ 26,880,004$ 1,174,118$ 4.57% Park Improvement Fund 810,000 810,000 - 0.00% Capital Replacement Fund 1,767,700 1,767,700 - 0.00% Debt Service 3,164,782 3,420,557 255,775 8.08% Employee Benefit Fund 200,000 150,000 (50,000) -25.00% Housing Rehabilitation Fund 100,000 100,000 - 0.00% TAX CAPACITY BASED TAX LEVY 31,748,368$ 33,128,261$ 1,379,893$ 4.35% City council meeting of December 17, 2018 (Item No. 8a) Page 4 Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP) Utility Funds As previously reviewed and approved, the approximate cumulative effect on a typical residential property for all the utility rate adjustments would be an increase of $19.13/quarter, or approximately $6.38/month. The calculation is based on a household using 30 units of water per quarter (22,500 gallons) and 60 gallon solid waste service. If that same property used 30 units of water per quarter (22,500 gallons) and switched from a 60 gallon to 30 gallon solid waste service, the overall bill would decrease by $5.55/quarter or $1.85/month. As you are aware, we have changes in both our solid waste and water programs to allow residents the opportunity to lower their own rates through conservation and reduction in the amount of solid waste generated. 2019 will provide us time to gather information on residents’ usage and program changes. Estimated city impact for 4.35% levy increase for 2019 – example on median value home Based on a 4.35% levy increase - A median value residential homestead property increased in value from $254,200 to $275,100. This represents an increase of $20,900 or 8.2% in value. Realizing there are many variables in estimating the City impact on a residential homesteaded property: • With a 4.35% city levy, the city portion of the property tax would be estimated to increase $56.29 in 2019 or $4.69 per month. • The 5.18% preliminary levy would have represented a higher increase of $66.38 or $5.53 per month in the city portion of the property tax. City council meeting of December 17, 2018 (Item No. 8a) Page 5 Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP) Resolution No. 18-____ Resolution adopting the 2019 general fund budget, other 2019 budgets and authorizing the 2019 final property tax levy Whereas, The City of St. Louis Park is required by Charter and State law to approve a resolution setting forth an annual tax levy to the Hennepin County Auditor; and Whereas, Minnesota Statutes currently in force require approval of a property tax levy and a budget in December of each year; and Whereas, the City Council has received the budget information; Now therefore, be it resolved, by the City Council of the City of St. Louis Park, that the 2019 General Fund Budget and 2019 Budgets are adopted as presented; and Summary of Budgeted Revenues 2018 2019 Dollar Chng.% Change Adopted Adopted 2018 to 2019 2018 to 2019 General Fund Revenues: General Property Taxes 25,705,886$ 26,880,004$ 1,174,118$ 4.57% Licenses and Permits 3,924,648 4,103,424 178,776 4.56% Intergovernmental 1,864,877 1,760,900 (103,977) -5.58% Charges for Services 2,162,410 2,187,319 24,909 1.15% Fines, Forfeits, and Penalties 269,200 279,700 10,500 3.90% Investment Earnings 160,000 180,000 20,000 12.50% Miscellaneous Revenue 1,882,822 1,696,468 (186,354) -9.90% Transfers In 1,929,090 1,999,877 70,787 3.67% Total General Fund Revenues:37,898,933$ 39,087,692$ 1,188,759$ 3.14% Summary of Budgeted Expenditures 2018 2019 Dollar Chng.% Change Adopted Adopted 2018 to 2019 2018 to 2019 General Government 9,180,286$ 9,677,878$ 497,592$ 5.42% Public Safety 17,161,053 17,703,910 542,857 3.16% Operations and Recreation 11,031,760 11,135,527 103,767 0.94% Non-Departmental 525,834 570,377 44,543 8.47% Total General Fund 37,898,933$ 39,087,692$ 1,188,759$ 3.14% City council meeting of December 17, 2018 (Item No. 8a) Page 6 Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP) 2018 2019 Adopted Proposed Special Revenue Housing Rehabilitation Fund Total Housing Rehab Revenues 1,506,793$ 1,491,809$ Total Housing Rehab Expenditures 1,234,723 1,807,364 CDBG Fund Total CDBG Revenues 167,865 167,050 Total CDBG Expenditures 167,865 167,050 Cable TV Fund Total Cable TV Revenues 682,950 641,500 Total Cable TV Expenditures 860,562 776,199 Capital Project Development Fund Total Development Fund Revenues 9,468,985 5,374,085 Total Development Fund Expenditures 3,928,700 6,659,670 HRA Levy Fund Total HRA Levy Revenues 1,172,786 1,234,601 Total HRA Levy Expenditures*1,172,786 15,000 Enterprise Water Utility Fund Total Water Revenues 6,568,306 7,248,775 Total Water Expenses 7,606,060 9,940,985 Sewer Utility Fund Total Sewer Revenues 7,453,407 7,551,122 Total Sewer Expenses 7,830,122 8,086,093 Solid Waste Utility Fund Total Solid Waste Revenues 3,745,500 3,580,850 Total Solid Waste Expenses 4,090,033 4,041,204 Storm Water Utility Fund Total Storm Water Revenues 3,039,531 2,915,014 Total Storm Water Expenses 4,475,647 4,654,990 Internal Service Employee Administration Fund Total Employee Benefits Revenues 473,200 534,500 Total Employee Benefits Expenses 1,105,400 1,196,700 Uninsured Loss Fund Total Uninsured Loss Revenues 229,000 204,000 Total Uninsured Loss Expenses 232,562 231,925 *= interfund loan repayment will show up as a $1,191,113 reduction to the liability on the balance sheet. Special Revenue, Select Capital Project Funds, Summary of Budgeted Revenues and Expenditures Enterprise and Internal Service Funds City council meeting of December 17, 2018 (Item No. 8a) Page 7 Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP) Be it further resolved, by the City Council of the City of St. Louis Park, that the following sums of money be levied in 2018, collectible in 2019, upon the taxable property in said City of St. Louis Park for the following purposes: 2019 FINAL TAX LEVY 2019 TAX CAPACITY BASED TAX LEVY General Fund $26,880,004 Debt Service 3,420,557 Capital Replacement Fund 1,767,700 Park Improvement Fund 810,000 Employee Administration Fund 150,000 Housing Rehabilitation Fund 100,000 TOTAL TAX LEVIES $33,128,261 Reviewed for Administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City council meeting of December 17, 2018 (Item No. 8a) Page 8 Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP) Resolution No. 18-____ Resolution authorizing the 2019 final HRA levy Whereas, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic Development Authority (the "Authority"); and Whereas, pursuant to the EDA Act, the City Council granted to the Authority all of the powers and duties of a housing and redevelopment authority under provisions of Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and Whereas, Section 469.033, subdivision 6 of the Act authorizes the Authority to levy a tax upon all taxable property within the City to be expended for the purposes authorized by the HRA Act; and Whereas, such levy may be in an amount not to exceed 0.0185 percent of taxable market value of the City; and Whereas, for 2019, the Final HRA Levy amount will be $1,234,601; and Whereas, the Authority has filed its budget for the special benefit levy in accordance with the budget procedures of the City; and Whereas, based upon such budgets the Authority will levy all or such portion of the authorized levy as it deems necessary and proper; Now therefore, be it resolved by the St. Louis Park City Council: That approval is hereby given for the Authority to levy, for taxes payable in 2019, such tax upon the taxable property of the City as the Authority may determine, subject to the limitations contained in the HRA Act. Reviewed for Administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City council meeting of December 17, 2018 (Item No. 8a) Page 9 Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP) Resolution No. 18-____ Resolution adopting the 2019 - 2028 Capital Improvement Plan (CIP) Whereas, the City Council of the City of St. Louis Park, Minnesota, has received a report from the Chief Financial Officer related to proposed capital spending for 2019 - 2028; and Whereas, it is necessary for the City to maintain and replace its capital stock in order to enhance the City’s attractiveness to residents and businesses; and Whereas, good planning is a necessary part of the stewardship that the City Council and staff exercise over the capital assets of the City; Now therefore, be it resolved by the City Council of the City of St. Louis Park, that: 1.The 2019 - 2028 Capital Improvements Plan is hereby adopted. 2.The City Manager is authorized to purchase or undertake the items included in the fiscal year 2019 funded portion of the plan as allowed by the City Charter and state statutes. 3.All purchases required to be competitively bid must come before the City Council for final approval. Reviewed for Administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Capital Improvement Program City of St. Louis Park, MN FUNDING SOURCE SUMMARY 2019 2028thru Total20192020202120222023Source20242025202620272028 Basset Creek Watershed Management Comm.405,500405,500 Cable TV 167,50027,500 140,000 Cable TV - Time Warner Equipment Grant 327,000104,100 51,400 1,500 7,000 33,000 130,000 Capital Replacement Fund 38,423,4293,882,743 4,057,799 3,742,989 4,430,767 4,313,055 3,006,173 2,912,506 3,887,948 4,618,308 3,571,141 E-911 Funds 801,02941,921 43,217 44,578 46,007 277,507 49,082 50,736 52,473 54,297 141,211 EDA Development Fund 2,651,7661,265,089 1,386,677 G.O. Bonds 49,617,64720,975,365 7,421,032 3,801,750 3,393,875 7,753,000 2,997,625 945,250 450,750 1,068,875 810,125 G.O. Tax Increment Bonds 2,338,2672,338,267 Hennepin County 45,00045,000 Hockey Association 800,000100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Met Council Grant 2,700,0002,700,000 Municipal State Aid 32,504,0944,838,769 8,787,825 4,537,500 2,412,500 2,537,500 4,087,500 1,162,500 1,380,000 1,380,000 1,380,000 Park Improvement Fund 14,583,9501,553,950 1,421,000 2,182,500 990,500 1,155,000 1,315,000 2,226,000 1,587,000 1,202,000 951,000 Pavement Management Fund 44,099,6376,039,186 4,369,420 3,755,938 5,791,915 3,975,340 4,732,639 4,186,878 3,497,396 4,447,590 3,303,335 Police & Fire Pension 1,837,500285,500 209,500 49,500 49,500 249,500 456,000 189,500 49,500 49,500 249,500 Police Budget 138,00060,000 18,000 60,000 PW Operations Budget 3,217,586332,310 298,980 306,000 300,535 331,010 308,500 319,372 349,504 329,810 341,565 Sanitary Sewer Utility 10,902,7931,528,238 1,214,167 976,219 1,048,667 1,086,167 1,048,667 1,011,167 1,096,167 971,667 921,667 Solid Waste Utility 140,00013,000 58,000 8,000 8,000 8,000 13,000 8,000 8,000 8,000 8,000 Special Assessments 1,019,273421,236 397,058 71,026 129,953 State of Minnesota 2,882,7501,050,000 180,000 1,652,750 Stormwater Utility 23,247,6083,138,005 3,482,167 1,900,167 1,591,217 3,081,867 3,000,667 896,067 3,128,617 782,167 2,246,667 Tax Increment - Elmwood 4,039,0514,039,051 U.S. Government 9,931,4549,371,454 560,000 Unfunded 10,790,000260,000 285,000 270,000 240,000 310,000 8,300,000 295,000 290,000 270,000 270,000 Water Utility 32,259,4195,381,474 2,892,259 3,723,686 2,638,058 2,665,364 3,188,799 2,929,128 3,954,319 2,499,666 2,386,666 62,303,607 44,869,552 25,400,327 23,119,567 28,246,263 289,870,253GRAND TOTAL 32,891,652 17,232,104 21,484,424 17,681,880 16,640,877 Monday, December 10, 2018Page 12019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 10 Total20192020202120222023Source20242025202620272028 Report criteria: Active Projects All Address data All Categories All Departments All Contacts All From Street data All Priority Levels All Projects All Source Types All Street Name data Monday, December 10, 2018Page 22019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 11 Capital Improvement Program City of St. Louis Park, MN PROJECTS BY FUNDING SOURCE 2019 2028thru Total20192020202120222023Source20242025202620272028 #Priority Basset Creek Watershed Managemen 405,500405,500Westwood Hills Nature Center Stormwater Plan 36180002 1 Basset Creek Watershed Management Comm. Total 405,500405,500 Cable TV 20,00020,000Closed Captioning 11191010 3 7,5007,500ParkTV Production Van Exterior Wrap 11191011 3 140,000140,000Van Cameras 11201001 3 Cable TV Total 167,50027,500 140,000 Cable TV - Time Warner Equipment 20,00020,000Van Camera Cases 11151002 3 13,00013,000Van Camera Cables 11151003 3 10,00010,000Tripods for On Location 11151007 3 11,00011,000Server Upgrade for 15/96 11151010 1 40,00040,000Council Chambers HD pan/tilt cameras 11172007 1 7,5007,500Camcorders111810051 28,00028,000Webstreaming Computer Replacement 11181008 n/a 500500DVD Recorders 11191001 1 30,00030,000Slow-motion replay 11191002 1 70070012-channel audio mixer 11191003 1 9,0009,000NLE stations for Community TV 11191006 1 900900Microphones111910071 1,5001,500Tripods111910081 35,00035,000Replacement edit systems 11191009 1 Monday, December 10, 2018Page 12019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 12 Total20192020202120222023Source20242025202620272028 #Priority 20,00020,000Van Camera Cases 11201002 3 13,00013,000Van Camera Cables 11201003 3 15,00015,000LCD monitors 11201004 3 2,5002,500Hard-Drive Video Recorder 11201008 1 12,00012,000Tripods for On Location 11201010 1 4,2004,200SD/HD converter 11201011 1 16,50016,500Video Switcher 11201012 1 1,5001,500DVD recorder 11201013 1 28,20028,200Playback systems 11201014 1 7,0007,000Production switcher 11201015 1 Cable TV - Time Warner Equipment Grant Total 327,000104,100 51,400 1,500 7,000 33,000 130,000 Capital Replacement Fund 50,00025,000 25,000IR: PCI Re-Assessment / Training / Security 13125001 1 920,00092,000 92,000 92,000 92,000 92,000 92,000 92,000 92,000 92,000 92,000IR: Hosted / Managed Services / DR / BC 13135001 3 20,00020,000OR: AVL / GPS 13135004 3 425,00065,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000Admin Serv:Document Mgmt System Maintenance 13155006 3 18,50018,500IR: MyStLouisPark CRM 13155007 1 150,000150,000IR: City Hall Council Chambers AV Upgrade 13155008 1 15,00015,000Eng: Survey GPS 13155016 3 100,00010,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000IR: Website Maintenance 13165004 1 48,00016,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000 4,000Admin Serv: HR Time Management System 13165007 3 252,00022,000 54,000 22,000 22,000 22,000 22,000 22,000 22,000 22,000 22,000Insp / Comm Dev: Electronic Plans Review Software 13165009 3 25,00025,000Eng: GPS Base Station 13175001 3 8,0008,000Eng: Trimble R2 GPS Receiver 13175004 3 60,00030,000 30,000IR: Wireless Controller Expansion 13175006 1 150,00015,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000Admin Serv: Agenda Management System 13175007 3 200,000200,000Admin Serv: Financial / HR/Payroll App Replacement 13185001 1 50,00050,000Fire: Zuercher / Patient Contact Mobile Solution 13185002 3 35,00010,000 15,000 10,000Fire: Station Cameras / EOC in 2025 13185003 3 100,000100,000IR: Office 365 Project Implementation & Training 13185004 3 Monday, December 10, 2018Page 22019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 13 Total20192020202120222023Source20242025202620272028 #Priority 95,00095,000Insp: PIMS / PDS Upgrades 13185005 1 20,00020,000IR: Network Equipment Battery (UPS) Backup 13185009 1 50,00050,000Fire: 800 MHz Paging Upgrade 13205001 3 2,800,000280,000 280,000 280,000 280,000 280,000 280,000 280,000 280,000 280,000 280,000IR: On-going Software Licenses, Mtce, Development 13995001 1 1,265,000140,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000IR: On-going Network Adds & Replacement 13995002 1 1,075,000125,000 100,000 110,000 100,000 100,000 110,000 110,000 110,000 100,000 110,000IR: On-going Hardware Adds & Replacement 13995003 1 35,00035,000Eng: Engineering Total Station 13995010 1 55,00010,000 15,000 15,000 15,000Police: EOC Computer / Phone Equipment Replacement 13995013 3 2,432,647215,378 220,763 226,282 231,939 237,737 243,681 249,773 256,017 268,818 282,259IR: Tablet / Smartphone Hardware and Services 13995015 1 38,00019,000 19,000Facilities: City Hall Cameras 13995016 3 250,00025,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000Admin Serv - Hubble Budgeting Annual Maintenance 13995017 3 75,00025,000 50,000OR: Nature Center Surveillance Cameras 13995019 3 160,00016,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000IR: Surveillance Camera and S2 Locks Maintenance 13995026 3 68,0006,800 6,800 6,800 6,800 6,800 6,800 6,800 6,800 6,800 6,800IR: Central City Hall Plotter 13995029 3 100,000100,000IR: Telephone Handset / Handless Upgrades 13995035 3 71,6005,700 5,700 13,000 5,700 13,000 5,700 5,700 5,700 5,700 5,700IR: Remote Building Large Scanner / Plotter 13995036 3 100,00040,000 60,000Fire: Stations A/V and EOC Presentation Equipment 13995037 3 50,00010,000 10,000 10,000 10,000 10,000IR: Wireless Hotspot Additions / Replacements 13995041 3 70,00035,000 35,000IR: UHL Camera Servers Replacement - City Hall 13995057 3 150,00015,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000IR: Adobe Software Products Licensing 13995058 1 80,00080,000IR: On-Going Monitor Replacements 13995059 1 485,00040,000 45,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000IR: Fiber Locates 13995065 1 220,00040,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000IR: Fiber Asset Management 13995066 3 1,000,000100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000Police: Body and Squad Dash Cameras 13995067 3 120,00012,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000Admin Serv: Tungsten Elec Accounts Payable 13995068 3 20,00010,000 10,000SWAT Rifle replacement 20180001 1 16,50016,500SWAT Robot 20180002 3 Monday, December 10, 2018Page 32019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 14 Total20192020202120222023Source20242025202620272028 #Priority 14,0007,000 7,000SWAT Ballistic Shields 20180003 1 30,00030,000City Hall Garage Overhead Doors 31150001 1 80,00080,000City Hall Floor 3 Roof Top AC Unit 31170003 1 25,00025,000City Hall Electric Vehicle Charger 31190001 1 8,0008,000City Hall W indow Replacement 31190002 5 10,00010,000City Hall CD Cubicle Rearraigment 31190003 3 8,0008,000City Hall Planning/Inspections Monitors 31190004 5 18,00018,000City Hall/Police Generator Transfer Switch Service 31190005 1 80,00080,000City Hall Timber Retaining Walls 31200001 1 85,00085,000City Hall Bridge 31200003 3 32,00015,000 17,000City Hall/Police Campus Landscaping 31210001 1 35,00035,000City Hall 2nd Floor Celing Tile Replacement 31210002 5 25,00025,000City Hall ITE & Gould Elect Panel Replacement 31230001 3 35,00035,000City Hall Generator Head Gasket 31240001 1 8,0008,000City Hall Stair Carpet Replacement 31240002 5 200,000200,000CH Windows, Ext. Coatings and Caulking Replacement 31250001 n/a 15,00015,000City Hall Window Blinds 31250002 5 35,00035,000City Hall First Floor Carpet Replacement 31260001 3 100,000100,000CH Access Control System Replacement, City Wide 31260002 3 15,00015,000CH Update HVAC Controls 31270002 3 20,00020,000Police Parking and Training Feasability Study 32180004 3 55,00055,000Police StationShooting Range Exhaust 32190002 1 10,00010,000Police Lobby Furniture 32190003 1 30,00030,000Police- Replace Ceiling Tiles 32210002 3 50,00050,000Police Station Replace Light Fixtures 32210003 1 140,000140,000PD Indivdual Office & Conf Room Remodel 32210004 1 200,000200,000Police Dispatch and Kitchen Remodel 32220001 1 25,00025,000Police Report Writing Room Remodel 32220002 3 75,00075,000Police Station Remodel Restrooms 32220003 1 50,00050,000Police Parking Gate 32230001 3 25,00025,000Police Station Blind Replacement 32240002 3 Monday, December 10, 2018Page 42019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 15 Total20192020202120222023Source20242025202620272028 #Priority 65,00065,000Police Station Exterior Masonry Maintenance 32270001 3 18,00018,000Police Station Water Heaters 32270002 1 12,00012,000PD Replace HVAC Controls 32270003 3 90,00090,000Police Locker Replacement 32280001 3 75,00015,000 15,000 15,000 15,000 15,000MSC & Fire Stations CO Nox Sensor Replacement 33140002 1 15,00015,000MSC Air Compressor Replacement 33190001 1 200,000200,000MSC Car Wash Unit Replace with Automatic 33190003 1 5,0005,000MSC Office LED Bulb Replacement 33190004 3 120,000120,000MSC Solar Panel Addition 33190005 3 20,00020,000MSC Convert Exterior HID to LED 33200001 3 50,00050,000MSC 2nd Bay-Sealant 33200003 1 85,00085,000MSC Fuel Station Replacement 33200004 n/a 25,00025,000MSC Paint Booth Maintenance 33210002 3 12,00012,000MSC Replace HVAC Controls 33210003 3 40,00040,000MSC Exterior Fence 33210004 3 20,00020,000MSC Traffic Shop Floor Coating 33210005 5 50,00050,000MSC 3rd Bay Sealant and Stripping 33210006 1 400,000400,000MSC Bays 1, 2 & 3 Roofing 33220001 3 21,00010,000 11,000MSC Campus Landscaping 33220002 1 75,00075,000MSC Access Control/Fobs 33220004 5 180,000180,000MSC Solar Panels 33230001 3 250,000250,000MSC Heat Exchanger Ventilation 33230002 3 110,000110,000MSC Hoist Replacement 33230003 3 100,000100,000MSC Boiler Replacement 33240002 3 18,00018,000MSC Carpet Replacement 33250001 3 100,000100,000MSC Interior Light Fixtures Replacment 33250002 1 250,000250,000MSC Office Remodel 33280001 3 100,000100,000Fire Stations 1 & 2 Apparatus bay floor coating 34160002 1 50,00050,000Fire Station #1 Training Tower modifications 34190001 1 275,000275,000Fire Station 1 &2 Alerting System 34190002 1 25,00025,000Fire Station # 1 Entry Canopy 34190003 3 15,00015,000Fire Station 1&2 Mattress replacement 34190005 1 110,000110,000Fire Station 1 Decontamination Laundry 34190006 3 Monday, December 10, 2018Page 52019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 16 Total20192020202120222023Source20242025202620272028 #Priority 35,00035,000Fire Stations Replace Exercise Equipment 34200001 5 12,00012,000Fire Stations Replace HVAC Controls 34200003 3 15,00015,000Fire Station #1 and #2 Landscaping 34240001 1 18,00018,000Fire 1&2 Water Heaters 34240002 3 35,00035,000FS #1 and #2 Carpet Replacement 3424001 1 60,00060,000Fire Station #1 light fixture replacements 34260001 1 100,000100,000Fire Station Office Furniture 34270001 3 80,00080,000Fire 1&2 Boilers 34280001 3 45,00045,000Fire Station #2 Replace light fixtures 35250001 1 32,0008,000 8,000 8,000 8,000Thermal Imagers 65990001 1 84,00021,000 21,000 21,000 21,000Outside Warning Sirens 65990002 1 373,283373,283SCBA659900031 30,00030,000Hydraulic Rescue Tool 65990004 5 105,00050,000 55,000Auto-CPR Device 65990005 1 150,000150,000Turnouts659900061 35,00035,000Helmets/Boots 65990007 3 18,0005,500 6,000 6,500Air Monitors 65990008 3 19,073,3991,672,865 2,102,036 1,818,407 2,262,828 1,615,735 1,431,992 942,733 2,256,431 3,121,990 1,848,382Annual Equipment Replacement Program E - XX01 1 75,50011,500 11,500 11,500 11,500 29,500Laser/Radar and Message Board PD - 1 3 Capital Replacement Fund Total 38,423,4293,882,743 4,057,799 3,742,989 4,430,767 4,313,055 3,006,173 2,912,506 3,887,948 4,618,308 3,571,141 E-911 Funds 165,00080,000 85,000Fire / Police: Dispatch Voice Recorders 13995007 1 160,00016,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000IR / Communications: Reverse 911 - ParkAlert 13995009 3 326,02925,921 27,217 28,578 30,007 31,507 33,082 34,736 36,473 38,297 40,211Police: Zuercher CAD Module Annual Fees 13995042 1 150,000150,000911 Server Replacement 13995069 1 E-911 Funds Total 801,02941,921 43,217 44,578 46,007 277,507 49,082 50,736 52,473 54,297 141,211 EDA Development Fund 250,000250,000IR: Fiber - Sidewalks / Streets / Citywide 13155002 3 400,000200,000 200,000SWLRT: Stations Technology 13995051 3 1,333,333666,667 666,666SWLRT- Base Design 40199000 1 Monday, December 10, 2018Page 62019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 17 Total20192020202120222023Source20242025202620272028 #Priority 593,683148,422 445,261SWLRT- LRCI 32 - CSAH 25 @ Beltline Blvd. 40199003 1 74,75074,750Street - MSA Street Rehab (Monterey) 40201101 1 EDA Development Fund Total 2,651,7661,265,089 1,386,677 G.O. Bonds 2,650,000550,000 500,000 400,000 500,000 100,000 200,000 100,000 100,000 100,000 100,000IR: Fiber - Sidewalks / Streets / Citywide 13155002 3 12,500,00012,500,000Westwood Naturce Center new building 36190002 1 416,946416,946Street - Commercial Street Rehab 40181050 1 1,764,1001,764,100Bridge - Louisiana Ave @ Minnehaha Creek 40181700 1 730,250730,250Street - Local Street Rehab (Area 7)40191000 1 1,532,0131,532,013Street - MSA Street Rehab (CLR E of Lou) 40191100 1 4,181,6004,181,600CTP Sidewalk - Trail - Bikeway 40192000 1 1,000,0001,000,000SWLRT- Base Design 40199000 1 623,23864,556 558,682SWLRT- Regional Trail Bridge Upgrades 40199004 1 100,000100,000SWLRT- Whistle Quiet @ Wooddale and Beltline 40199005 1 721,625721,625Street - Local Street Rehab (Area 8)40201000 1 1,124,1251,124,125Street - MSA Street Rehab (Monterey) 40201101 1 2,652,5002,652,500CTP Sidewalk - Trail - Bikeway 40202000 1 787,750787,750Street - Local Street Rehab (Area 8)40211000 1 2,364,0002,364,000CTP Sidewalk - Trail - Bikeway 40212000 1 796,375796,375Street - Local Street Rehab (Area 7)40221000 1 1,587,5001,587,500CTP Sidewalk - Trail - Bikeway 40222000 1 483,000483,000Street - Local Street Rehab (Area 1)40231000 1 6,240,0006,240,000CTP Sidewalk - Trail - Bikeway 40232000 1 3,490,000250,000 510,000 930,000 1,800,000County - Mtka Blvd (Hwy 100 to France) 40237000 1 710,125710,125Street - Local Street Rehab (Area 2)40241000 1 287,500287,500Street - MSA Street Rehab (Oxford/Edgwd/Cambridge) 40241100 1 845,250845,250Street - Local Street Rehab (Area 3)40251000 1 350,750350,750Street - Local Street Rehab (Area 4)40261000 1 968,875968,875Street - Local Street Rehab (Area 5)40271000 1 Monday, December 10, 2018Page 72019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 18 Total20192020202120222023Source20242025202620272028 #Priority 710,125710,125Street - Local Street Rehab (Area 6)40281000 1 G.O. Bonds Total 49,617,64720,975,365 7,421,032 3,801,750 3,393,875 7,753,000 2,997,625 945,250 450,750 1,068,875 810,125 G.O. Tax Increment Bonds 2,338,2672,338,267SWLRT- Park and Ride Ramp at Beltline Station 40199006 1 G.O. Tax Increment Bonds Total 2,338,2672,338,267 Hennepin County 45,00045,000Bridge - Louisiana Ave @ Minnehaha Creek 40181700 1 Hennepin County Total 45,00045,000 Hockey Association 800,000100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000Outdoor Refrigerated Ice Rink 24145019 5 Hockey Association Total 800,000100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Met Council Grant 2,700,0002,700,000SWLRT- Park and Ride Ramp at Beltline Station 40199006 1 Met Council Grant Total 2,700,0002,700,000 Municipal State Aid 2,962,5002,962,500Street - MSA Street Rehab (Louisiana Ave) 40171100 1 3,875,1503,875,150Bridge - Louisiana Ave @ Minnehaha Creek 40181700 1 4,838,7694,838,769Street - MSA Street Rehab (CLR E of Lou) 40191100 1 2,262,5002,262,500Street - MSA Street Rehab (Texas @ Mtka) 40201100 3 2,650,1752,650,175Street - MSA Street Rehab (Monterey) 40201101 1 1,575,0001,575,000Street - MSA Street Rehab (CLR Texas to Kentucky) 40211100 1 2,312,5002,312,500Street - MSA Street Rehab (CLR TH169 to Texas) 40221100 1 100,000100,000Railroad - Whistle Quiet Zones 40221300 5 2,537,5002,537,500Street - MSA Street Rehab (Shelard Pkwy) 40231100 1 Monday, December 10, 2018Page 82019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 19 Total20192020202120222023Source20242025202620272028 #Priority 4,087,5004,087,500Street - MSA Street Rehab (Oxford/Edgwd/Cambridge) 40241100 1 1,162,5001,162,500Street - MSA Street Rehab (W28th St) 40251100 1 1,380,0001,380,000Street - MSA Street Rehab (TBD)40261100 1 1,380,0001,380,000Street - MSA street Rehab (TBD)40271100 1 1,380,0001,380,000Street - MSA Street Rehab (TBD)40281100 1 Municipal State Aid Total 32,504,0944,838,769 8,787,825 4,537,500 2,412,500 2,537,500 4,087,500 1,162,500 1,380,000 1,380,000 1,380,000 Park Improvement Fund 37,20037,200OR: Activities Registration/Facilities Mgmt System 13185008 3 80,0008,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000OR: Asset Mgmt Software 13995011 3 210,00043,000 62,000 43,000 62,000OR: Rec Center / ROC / Lot Camera Replacements 13995025 1 60,0005,000 25,000 5,000 25,000OR: Oak Hill Camera/Security/Wi-Fi Replacements 13995052 3 34,00011,000 12,000 11,000OR: Park Shelter (Smaller) Camera Replacements 13995053 3 5,0005,000OR: Wolfe Park / Amphitheatre / Pool Wi-Fi Replace 13995054 3 30,00030,000OR: Birchwood Cameras / S2 Security 13995060 3 15,00015,000OR: Wolfe Park Pavilion S2 / Amphitheatre Cameras 13995061 3 40,00040,000OR: Rec Center East Arena Area Sound System / PA 13995063 1 65,00065,000OR: Rec Banquet Room & Gallery A/V System Replace. 13995064 1 20,00020,000Parking Lot Seal Coat - Aquila Park 21190304 3 10,00010,000Trail Reconstruction - Birchwood Park 21190613 1 20,00020,000Parking Lot Seal Coat - Dakota Park 21191805 3 86,25086,250Dakota Bridge 21191806 1 75,00075,000Trail Reconstruction - Dakota Park 21191815 1 45,00045,000Trail Reconstruction - Fern Hill Park 21192116 1 50,00050,00040th & France Fencing & Parking Lot 21193202 3 10,00010,000Floor Upgrade - Wolfe Park Building 21196403 1 20,00020,000ADA Connections to Picnic Shelter/Playgrounds 21199901 1 15,00015,000Adult Fitness in Parks 21199902 5 30,00030,000Trail Sealcoat - Various Trails 21199917 1 Monday, December 10, 2018Page 92019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 20 Total20192020202120222023Source20242025202620272028 #Priority 15,00015,000Trail Reconstruction - Bronx Park 21200912 1 275,000275,000Dakota Park LED Baseball Field Light Replacement 21201801 3 60,00060,000ADA Trail Compliance 21202401 1 20,00020,000Trail Reconstruction - Keystone Park 21203013 1 10,00010,000Louisiana Oaks Park & Hwy 7 Interchange Landscape 21203603 1 20,00020,000Trail Reconstruction - Northside Park 21204314 1 15,00015,000ADA Compliant - Picnic Tables 21209901 1 113,500113,500Trail Reconstruction - Bass Lake Park 21210411 3 165,000165,000Carpenter Park LED Ballfield Replacement 21211101 3 145,000145,000Tennis Court Renovation, Carpenter Park 21211119 3 20,00020,000Batting Cages - Cedar Knoll Park / Carlson Field 21211303 1 65,00065,000Trail Reconstruction - Louisiana Oaks Park 21213614 3 75,00075,000Trail Reconstruction - Oak Hill Park 21214415 3 85,00085,000Trail Reconstruction - Wolfe Park 21216416 3 45,00045,000Trail Reconstruction - Franklin 21219912 3 45,00045,000Trail Reconstruction - Jordan 21219913 3 50,00050,000Trail Reconstruction - Minnehaha Creek 21224109 3 30,00030,000Trail Reconstruction - Otten Pond 21234611 3 10,00010,000Trail Reconstruction - Roxbury Park 21235112 3 10,00010,000Trail Reconstruction - Twin Lakes Park 21235813 3 2,0002,000Repaint Park Building - Cedar Knoll Park 21240130 1 7,0007,000Repaint Park Building - Aquila Park 21240306 1 75,00075,000Trail Reconstruction - Aquila Park 21240317 3 7,0007,000Repaint Park Building - Birchwood Park 21240607 1 7,0007,000Repaint Park Building - Browndale Park 21241008 1 6,0006,000Repaint Park Building - Carpenter Park 21241109 1 50,00050,000Trail Reconstruction - Carpenter Park 21241118 3 4,0004,000Repaint Park Building - Dakota Park 21241811 1 5,0005,000Repaint Park Building - Fern Hill Park 21242112 1 Monday, December 10, 2018Page 102019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 21 Total20192020202120222023Source20242025202620272028 #Priority 30,00030,000Trail Reconstruction - Jersey Park 21242719 1 7,0007,000Repaint Park Building - Louisiana Oaks Park 21243613 1 7,0007,000Repaint Park Building - Nelson Park 21244214 1 6,0006,000Repaint Park Building - Northside Park 21244315 1 9,0009,000Repaint Park Building - Oak Hill Park 21244416 1 40,00040,000Trail Reconstruction - Lamplighter Park 21253401 3 30,00030,000Trail Reconstruction - Westwood Hills NC 21256202 3 100,000100,000Wolfe Park Amphitheater Pavers 21256403 3 100,000100,000Trail Reconstruction 21259903 3 150,000150,000Park Shelter Replacement 21259905 3 100,000100,000Trail Lighting 21259906 3 130,000130,000Trail from Hampshire Park to Otten Pond 21269903 n/a 100,000100,000Court Resurface - Wolfe Park (Pklbll & Bsktbll) 21276403 3 200,000200,000Park Building Upgrades 21279903 n/a 65,00065,000Playground Eqpt Repl - Ainsworth Park 21990101 1 100,000100,000Playground Eqpt Repl - Aquila Park 21990301 1 65,00065,000Playground Eqpt Repl - Bronx Park 21990902 1 100,000100,000Playground Eqpt Repl - Browndale Park 21991002 1 65,00065,000Playground Eqpt Repl - Carpenter Park 21991102 1 65,00065,000Playground Eqpt Repl - Cedar Manor Park 21991403 1 65,00065,000Playground Eqpt Repl - Cedarhurst Park 21991503 1 65,00065,000Playground Eqpt Repl - Center Park 21991604 1 65,00065,000Playground Eqpt Repl - Parkview Park 21991712 1 67,00067,000Playground Eqpt Repl - Dakota Park 21991801 1 65,00065,000Playground Eqpt Repl - Edgebrook Park 21991918 1 85,00085,000Playground Eqpt Repl - Fern Hill Park 21992110 1 67,00067,000Playground Eqpt Repl - Hampshire Park 21992401 1 65,00065,000Playground Eqpt Repl - Jackley Park 21992611 1 65,00065,000Playground Eqpt Repl - Jorvig Park 21992801 1 Monday, December 10, 2018Page 112019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 22 Total20192020202120222023Source20242025202620272028 #Priority 65,00065,000Playground Eqpt Repl - Knollwood Green 21993217 1 100,000100,000Playground Eqpt Repl - Louisiana Oaks Park 21993601 1 65,00065,000Playground Eqpt Repl - Minikahda Vista Park 21994002 1 67,00067,000Playground Eqpt Repl - Oak Hill Park (Tot) 21994402 1 100,000100,000Playground Eqpt Repl - Oak Hill Park (Big) 21994403 1 65,00065,000Playground Eqpt Repl - Oregon Park 21994502 1 65,00065,000Playground Eqpt Repl - Pennsylvania Park 21994803 1 65,00065,000Playground Eqpt Repl - Sunset Park 21995403 1 65,00065,000Playground Eqpt Repl - Sunshine Park 21995406 1 65,00065,000Playground Eqpt Repl - Texa-Tonka Park 21995607 1 65,00065,000Playground Eqpt Repl - Webster Park 21996112 1 100,000100,000Playground Eqpt Repl - Westwood Hills NC 21996204 1 65,00065,000Playground Eqpt Repl - Willow Park 21996308 1 95,50095,500Playground Eqpt Repl - Wolfe Park EVOS 21996402 1 67,00067,000Playground Eqpt Repl - Wolfe Park (tot) 21996403 1 140,00020,000 20,000 20,000 20,000 20,000 20,000 20,000Playground Woodchips 21999902 1 60,00060,000Trail Repayment - Minnehaha Creek 21999903 1 200,000200,000Playground Equipment Replacement 21999904 1 60,00010,000 25,000 25,000Climate Action Plan 21999906 3 205,00080,000 125,000Trail Restoration 21999907 3 475,000175,000 300,000Pickleball Court Addition/Court Repairs-2023 21999908 n/a 15,00015,000Community Garden - Site TBD 22191035 1 10,00010,000Trail Access Rebuild for Louisiana Canoe Landing 22193603 1 15,00015,000Minnehaha Creek Restoration 22204110 1 550,00075,000 75,000 100,000 75,000 75,000 75,000 75,000Tree Replacement 22999901 3 100,00020,000 20,000 20,000 20,000 20,000Buckthorn Management 22999903 3 30,00030,000Westwood Hills NC Boardwalk Deck Repl, Phase 2 23196218 1 80,00080,000Westwood Hills NC Brick House ADA Compliance 23196219 1 Monday, December 10, 2018Page 122019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 23 Total20192020202120222023Source20242025202620272028 #Priority 40,00040,000Westwood Hills NC Rotary Deck Rebuild 23206201 1 25,00025,000Westwood Hills NC Trail Bench Replacement 23206214 1 40,00040,000Westwood Hills NC Staircase Rebuild 23216216 1 75,00075,000Westwood Hills NC Water Garden, Phase 2 23226210 5 50,00050,000Westwood Hills NC Boardwalk Deck Repl, Phase 3 23246220 1 100,000100,000Westwood Hills NC Boardwalk Deck Repl, Phase 1 23256203 3 50,00050,000Westwood Hills NC Waterfall 23256204 5 30,00030,000Westwood Hills NC Trail Sign Replacement 23266202 1 10,00010,000Westwood Hills NC Waterfall Deck Redecking 23286203 1 55,00020,000 20,000 15,000Westwood Hillls NC Master Revegetation Plan 23996227 3 15,00015,000Rec Center Banquet Room & Gallery Chair Repl. 24195010 3 50,00050,000Rec Center East Arena Locker Room Remodel 24195011 1 75,00075,000Rec Center Front Office AC Replacement 24195012 1 30,00030,000Rec Center East Arena Score Boards 24195013 1 110,000110,000Rec Center Banquet Room AC Replacement 24205003 1 200,000200,000Rec Center Signage 24205008 3 75,00075,000Rec Center Aquatic Park Sun Shelter Repl 24205010 1 10,00010,000Rec Center Rental Skate Replacement (Ph 1) 24205011 1 32,50032,500Rec Center Scoreboard 24205012 3 20,00020,000Rec Center Electric Vehicle Station Addition 24215003 1 50,00050,000Rec Center Parking Lot Light Replacement 24215004 1 530,000530,000Rec Center Parking Lot Replacement 24215005 1 250,000250,000Rec Center Arena Rubber Floor 24215007 1 10,00010,000Rec Center Rental Skate Replacement (Ph 2) 242150110 1 50,00050,000Rec Center Lighting Upgrade 24215018 1 60,00060,000Rec Center East Arena Painting 24225006 1 25,00025,000Rec Center Skate Sharpener 24225010 1 Monday, December 10, 2018Page 132019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 24 Total20192020202120222023Source20242025202620272028 #Priority 75,00075,000Rec Center Arena Water Treatment Repl 24235008 1 75,00075,000Rec Center West Arena Painting 24235009 1 400,000400,000Rec Center East Arena Dehumidification 24245003 1 500,000500,000Rec Center Generator Replacement 24245004 1 25,00025,000Rec Center Banquet Room Carpet Replacement 24255003 3 800,000800,000Rec Center West Arena Roof Replacement 24255010 1 100,000100,000Rec Center West Arena Locker Room Remodel 24265003 3 1,000,0001,000,000Rec Center Boiler Replacement 24265004 1 150,000150,000Rec Center Cooling Tower Replacement 24275003 1 450,000150,000 150,000 150,000Rec Center Dasher Board Replacement 24995003 1 30,00015,000 15,000Rec Center Arena Compressor Rebuild 24995006 1 150,00025,000 50,000 75,000Rec Center Dasher Board Repair 24995008 3 170,00015,000 20,000 15,000 20,000 15,000 20,000 20,000 20,000 25,000Rec Center Landscaping (woodchips)24995017 3 25,00025,000Rec Center Aquatic Park Main Drain Replacement 25200217 1 200,000200,000Rec Center Aquatic Park Amenity Replacement 25205005 3 10,00010,000Rec Center Aquatic Park Feasibility Study 25210203 3 100,000100,000Rec Center Aquatic Park Locker Room Remodel 25220205 3 100,000100,000Rec Center Aquatic Park Rehabilitation 25235003 1 100,000100,000Rec Center Aquatic Park Slide Recoating 25240203 1 75,00075,000Rec Center Aquatic Park Umbrella & Sun Shltr Rplcm 25270203 3 100,000100,000Rec Center Aquatic Park Feature(s)25270204 3 60,00010,000 10,000 10,000 15,000 15,000Rec Center Aquatic Park Deck Furniture 25990212 1 15,0005,000 5,000 5,000Rec Center Aquatic Park Concession Eqpt. Rplcmt 25990215 3 75,00075,000ROC Sport Court Addition 27236603 3 30,00010,000 10,000 10,000ROC Roof Assessment 27996603 1 175,00080,000 95,000ROC Turf Replacement 27996604 1 Park Improvement Fund Total 14,583,9501,553,950 1,421,000 2,182,500 990,500 1,155,000 1,315,000 2,226,000 1,587,000 1,202,000 951,000 Monday, December 10, 2018Page 142019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 25 Total20192020202120222023Source20242025202620272028 #Priority Pavement Management Fund 2,627,6962,147,696 480,000Street - Commercial Street Rehab 40181050 1 92,00092,000Bridge - Louisiana Ave @ Minnehaha Creek 40181700 1 82,50082,500Concrete Replacement- SW-C&G-40190003 1 2,921,0002,921,000Street - Local Street Rehab (Area 7)40191000 1 427,790427,790Street Mt Proj - Sealcoat Streets (Area 4) 40191200 1 460,200460,200Alley Construction 40191500 3 82,50082,500Concrete Replacement- SW-C&G-40200003 1 2,886,5002,886,500Street - Local Street Rehab (Area 8)40201000 1 275,920275,920Street Mt Proj - Sealcoat Streets (Area 6) 40201200 1 552,500552,500Alley Construction 40201500 3 82,50082,500Concrete Replacement- SW-C&G-40210003 1 3,151,0003,151,000Street - Local Street Rehab (Area 8)40211000 1 471,250471,250Alley Construction 40211500 3 38,58838,588Parking Lot - City Hall Lower 40211600 1 82,50082,500Concrete Replacement- SW-C&G-40220003 1 3,185,5003,185,500Street - Local Street Rehab (Area 7)40221000 1 1,541,0001,541,000Street - Commercial Street Rehab 40221050 1 408,965408,965Street Mt Proj - Sealcoat Streets (Area 8) 40221200 1 573,950573,950Alley Construction 40221500 3 82,50082,500Concrete Replacement- SW-C&G-40230003 1 1,932,0001,932,000Street - Local Street Rehab (Area 1)40231000 1 736,000736,000Street - Commercial Street Rehab 40231050 1 342,790342,790Street Mt Proj - Sealcoat Streets (Area 7) 40231200 1 420,550420,550Alley Construction 40231500 3 461,500461,500Bridge - 34th Street @ Minnehaha Creek 40231700 1 82,50082,500Concrete Replacement- SW-C&G-40240003 1 2,840,5002,840,500Street - Local Street Rehab (Area 2)40241000 1 966,000966,000Street - Commercial Street Rehab 40241050 1 381,100381,100Street Mt Proj - Sealcoat Streets (Area 1) 40241200 1 286,000286,000Alley Construction 40241500 3 70,62070,620Parking Lot - MSC 40241600 1 Monday, December 10, 2018Page 152019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 26 Total20192020202120222023Source20242025202620272028 #Priority 82,50082,500Concrete Replacement- SW-C&G-40250003 1 3,381,0003,381,000Street - Local Street Rehab (Area 3)40251000 1 416,928416,928Street Mt Proj - Sealcoat Streets (Area 2) 40251200 1 288,600288,600Alley Construction 40251500 3 17,85017,850Parking Lot - Fire Stn #1 40251601 1 12,60012,600Parking Lot - Fire Stn #2 40251602 1 82,50082,500Concrete Replacement- SW-C&G-40260003 1 1,403,0001,403,000Street - Local Street Rehab (Area 4)40261000 1 632,500632,500Street - Commercial Street Rehab 40261050 1 299,596299,596Street Mt Proj - Sealcoat Streets (Area 3) 40261200 1 206,050206,050Alley Construction 40261500 3 105,919105,919Parking Lot - Louisiana Park & Ride (N&S) 40261600 1 873,750873,750Bridge - Meadowbrook @ Minnehaha Creek 40261700 1 82,50082,500Concrete Replacement- SW-C&G-40270003 1 3,875,5003,875,500Street - Local Street Rehab (Area 5)40271000 1 489,590489,590Street Mt Proj - Sealcoat Streets (Area 4) 40271200 1 82,50082,500Concrete Replacement- SW-C&G-40280003 1 2,840,5002,840,500Street - Local Street Rehab (Area 6)40281000 1 380,335380,335Street Mt Proj - Sealcoat Streets (Area 5) 40281200 1 Pavement Management Fund Total 44,099,6376,039,186 4,369,420 3,755,938 5,791,915 3,975,340 4,732,639 4,186,878 3,497,396 4,447,590 3,303,335 Police & Fire Pension 400,000400,000Police: New CAD/RMS/Mobile Suite 13145010 3 160,00016,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000Police: ZuercherTech Crime Analysis Add-On Module 13155020 3 50,00050,000Fire: Patient Contact / Records Solution 13175009 3 100,000100,000Police: 800 MHz Mobile Police Radios 13995004 1 490,00025,000 25,000 25,000 25,000 145,000 25,000 25,000 25,000 25,000 145,000Police: Squad Computers / Cellular Service 13995006 1 50,00025,000 25,000Police: Jail Cameras (17)13995021 1 40,00020,000 20,000Police: Non-Jail Cameras 13995022 1 110,00055,000 55,000Police: Dispatch Camera Viewing Workstations 13995024 1 Monday, December 10, 2018Page 162019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 27 Total20192020202120222023Source20242025202620272028 #Priority 13,0006,500 6,500Police: Interview Room Cameras 13995040 1 260,000140,000 120,000Police: Comm Van Upgrades / EOC Presentation Equip 13995043 3 78,00078,000Fire: 800 MHz Mobile Fire Radios 13995050 1 86,50010,000 8,500 8,500 8,500 8,500 8,500 8,500 8,500 8,500 8,500Police: Specialized Dictation System 13995056 1 Police & Fire Pension Total 1,837,500285,500 209,500 49,500 49,500 249,500 456,000 189,500 49,500 49,500 249,500 Police Budget 18,00018,000SWAT Robot 20180002 3 120,00060,000 60,000Police-ALPR replacement 61990001 3 Police Budget Total 138,00060,000 18,000 60,000 PW Operations Budget 46,50046,500Traffic Signal - Repl Control Cabinets 40161300 1 95,00095,000Concrete Replacement- SW-C&G-40190003 1 4,8104,810Street Mt Proj - Sealcoat Streets (Area 4) 40191200 1 95,00095,000Concrete Replacement- SW-C&G-40200003 1 12,48012,480Street Mt Proj - Sealcoat Streets (Area 6) 40201200 1 95,00095,000Concrete Replacement- SW-C&G-40210003 1 95,00095,000Concrete Replacement- SW-C&G-40220003 1 3,0353,035Street Mt Proj - Sealcoat Streets (Area 8) 40221200 1 95,00095,000Concrete Replacement- SW-C&G-40230003 1 28,01028,010Street Mt Proj - Sealcoat Streets (Area 7) 40231200 1 95,00095,000Concrete Replacement- SW-C&G-40240003 1 95,00095,000Concrete Replacement- SW-C&G-40250003 1 5,3725,372Street Mt Proj - Sealcoat Streets (Area 2) 40251200 1 95,00095,000Concrete Replacement- SW-C&G-40260003 1 30,00430,004Street Mt Proj - Sealcoat Streets (Area 3) 40261200 1 95,00095,000Concrete Replacement- SW-C&G-40270003 1 4,8104,810Street Mt Proj - Sealcoat Streets (Area 4) 40271200 1 95,00095,000Concrete Replacement- SW-C&G-40280003 1 11,06511,065Street Mt Proj - Sealcoat Streets (Area 5) 40281200 1 Monday, December 10, 2018Page 172019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 28 Total20192020202120222023Source20242025202620272028 #Priority 170,000170,000Street Light Annual Replacement (2019) 50194101 1 16,00016,000Traffic Signal Annual Painting (2019)50194301 3 175,000175,000Street Light Annual Replacement (2020) 50204101 1 16,50016,500Traffic Signal Annual Painting (2020)50204301 3 180,000180,000Street Light Annual Replacement (2021) 50214101 1 17,00017,000Traffic Signal Annual Painting (2021)50214301 3 14,00014,000Replace Salt Brine Maker 50214401 3 185,000185,000Street Light Annual Replacement (2022) 50224101 1 17,50017,500Traffic Signal Annual Painting (2022)50224301 3 190,000190,000Street Light Annual Replacement (2023) 50234101 1 18,00018,000Traffic Signal Annual Painting (2023)50234301 3 195,000195,000Street Light Annual Replacement (2024) 50244101 1 18,50018,500Traffic Signal Annual Painting (2024)50244301 3 200,000200,000Street Light Annual Replacement (2025) 50254101 1 19,00019,000Traffic Signal Annual Painting (2025)50254301 3 205,000205,000Street Light Annual Replacement (2026) 50264101 3 19,50019,500Traffic Signal Annual Painting (2026)50264301 3 210,000210,000Street Light Annual Replacement (2027) 50274101 3 20,00020,000Traffic Signal Annual Painting (2027)50274301 3 215,000215,000Street Light Annual Replacement (2028) 50284101 3 20,50020,500Traffic Signal Annual Painting (2028)50284301 3 PW Operations Budget Total 3,217,586332,310 298,980 306,000 300,535 331,010 308,500 319,372 349,504 329,810 341,565 Sanitary Sewer Utility 6,670667667667667667667667667667667Admin Serv / Utilities: Infinity BI Service 13155014 3 51,00051,000Admin Serv: Utility Billing App Replacement 13195001 1 160,00016,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000OR: Asset Mgmt Software 13995011 3 15,00010,000 5,000OR: MSC Cameras 13995031 3 49,50049,500Street - MSA Street Rehab (Louisiana Ave) 40171100 1 Monday, December 10, 2018Page 182019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 29 Total20192020202120222023Source20242025202620272028 #Priority 55,00055,000Street - Commercial Street Rehab 40181050 1 275,000275,000Street - Local Street Rehab (Area 7)40191000 1 53,57153,571Street - MSA Street Rehab (CLR E of Lou) 40191100 1 480,000480,000Sanitary Sewer- Mainline Rehab 40193000 1 275,000275,000Street - Local Street Rehab (Area 8)40201000 1 49,50049,500Street - MSA Street Rehab (Texas @ Mtka) 40201100 3 264,000264,000Street - MSA Street Rehab (Monterey) 40201101 1 500,000500,000Sanitary Sewer- Mainline Rehab 40203000 1 275,000275,000Street - Local Street Rehab (Area 8)40211000 1 74,05274,052Street - MSA Street Rehab (CLR Texas to Kentucky) 40211100 1 520,000520,000Sanitary Sewer- Mainline Rehab 40213000 1 275,000275,000Street - Local Street Rehab (Area 7)40221000 1 55,00055,000Street - Commercial Street Rehab 40221050 1 49,50049,500Street - MSA Street Rehab (CLR TH169 to Texas) 40221100 1 540,000540,000Sanitary Sewer- Mainline Rehab 40223000 1 275,000275,000Street - Local Street Rehab (Area 1)40231000 1 55,00055,000Street - Commercial Street Rehab 40231050 1 49,50049,500Street - MSA Street Rehab (Shelard Pkwy) 40231100 1 560,000560,000Sanitary Sewer- Mainline Rehab 40233000 1 275,000275,000Street - Local Street Rehab (Area 2)40241000 1 55,00055,000Street - Commercial Street Rehab 40241050 1 49,50049,500Street - MSA Street Rehab (Oxford/Edgwd/Cambridge) 40241100 1 580,000580,000Sanitary Sewer- Mainline Rehab 40243000 1 275,000275,000Street - Local Street Rehab (Area 3)40251000 1 49,50049,500Street - MSA Street Rehab (W28th St) 40251100 1 600,000600,000Sanitary Sewer- Mainline Rehab 40253000 1 275,000275,000Street - Local Street Rehab (Area 4)40261000 1 55,00055,000Street - Commercial Street Rehab 40261050 1 49,50049,500Bridge - Meadowbrook @ Minnehaha Creek 40261700 1 620,000620,000Sanitary Sewer- Mainline Rehab 40263000 1 275,000275,000Street - Local Street Rehab (Area 5)40271000 1 630,000630,000Sanitary Sewer- Mainline Rehab 40273000 1 Monday, December 10, 2018Page 192019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 30 Total20192020202120222023Source20242025202620272028 #Priority 275,000275,000Street - Local Street Rehab (Area 6)40281000 1 630,000630,000Sanitary Sewer- Mainline Rehab 40283000 1 600,000600,000Upgrade SCADA Control System (2018,2019) 53185006 3 38,00038,000Sanitary Sewer LS Maint (LS #7)53195101 3 58,00058,000Sanitary Sewer LS Maint (LS #19)53205101 3 41,00041,000Sanitary Sewer LS Maint (LS #5)53215101 3 35,00035,000Sanitary Sewer LS Maint (LS #15)53225101 3 77,50077,500Sanitary Sewer LS Maint (LS #23)53225102 3 65,00065,000Sanitary Sewer LS Maint (LS #21)53235101 3 65,00065,000Sanitary Sewer LS Maint (LS #22)53235102 3 67,50067,500Sanitary Sewer LS Maint (LS #13)53245101 3 70,00070,000Sanitary Lift Station: Replace MCC (LS-19) 53255104 3 80,00080,000Sanitary Sewer LS Maint (LS #14)53265101 3 50,00050,000Sanitary Sewer LS Maint (LS #15)53275101 3 Sanitary Sewer Utility Total 10,902,7931,528,238 1,214,167 976,219 1,048,667 1,086,167 1,048,667 1,011,167 1,096,167 971,667 921,667 Solid Waste Utility 50,00050,000Admin Serv: Utility Billing App Replacement 13195001 1 80,0008,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000 8,000OR: Asset Mgmt Software 13995011 3 10,0005,000 5,000OR: MSC Cameras 13995031 3 Solid Waste Utility Total 140,00013,000 58,000 8,000 8,000 8,000 13,000 8,000 8,000 8,000 8,000 Special Assessments 312,487312,487Parking Lot - Gorham 40171600 1 108,749108,749Parking Lot - Lake St & Walker 40191600 1 397,058397,058Parking Lot - Lake and Wooddale (NW corner) 40201600 1 71,02671,026Parking Lot - 27th St & Louisiana 40221600 1 129,953129,953Parking Lot - Alabama & Excelsior Blvd 40231600 1 Special Assessments Total 1,019,273421,236 397,058 71,026 129,953 State of Minnesota 1,050,0001,050,000Bridge - Louisiana Ave @ Minnehaha Creek 40181700 1 Monday, December 10, 2018Page 202019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 31 Total20192020202120222023Source20242025202620272028 #Priority 180,000180,000Bridge - 34th Street @ Minnehaha Creek 40231700 1 1,652,7501,652,750Bridge - Meadowbrook @ Minnehaha Creek 40261700 1 State of Minnesota Total 2,882,7501,050,000 180,000 1,652,750 Stormwater Utility 6,670667667667667667667667667667667Admin Serv / Utilities: Infinity BI Service 13155014 3 51,00051,000Admin Serv: Utility Billing App Replacement 13195001 1 15,0005,000 10,000OR: MSC Cameras 13995031 3 86,25086,250Dakota Bridge 21191806 1 110,000110,000Street - MSA Street Rehab (Louisiana Ave) 40171100 1 550,000550,000Street - Commercial Street Rehab 40181050 1 287,500287,500Bridge - Louisiana Ave @ Minnehaha Creek 40181700 1 110,000110,000Concrete Replacement- SW-C&G-40190003 1 385,000385,000Street - Local Street Rehab (Area 7)40191000 1 526,788526,788Street - MSA Street Rehab (CLR E of Lou) 40191100 1 247,800247,800Alley Construction 40191500 3 312,500312,500Storm Water- Sumter Pond Rehab 40194000 1 190,000190,000Storm Water- Wetland Inventory Update 40194100 3 35,00035,000Storm Water- Rainwater Rewards 40194500 3 110,000110,000Concrete Replacement- SW-C&G-40200003 1 385,000385,000Street - Local Street Rehab (Area 8)40201000 1 110,000110,000Street - MSA Street Rehab (Texas @ Mtka) 40201100 3 275,000275,000Street - MSA Street Rehab (Monterey) 40201101 1 297,500297,500Alley Construction 40201500 3 187,500187,500Storm Water- Klodt Pond WQ Improvements 40204000 1 1,650,0001,650,000Storm Water- Aquila Park WQ Improvements 40204001 3 35,00035,000Storm Water- Rainwater Rewards 40204500 3 110,000110,000Concrete Replacement- SW-C&G-40210003 1 385,000385,000Street - Local Street Rehab (Area 8)40211000 1 Monday, December 10, 2018Page 212019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 32 Total20192020202120222023Source20242025202620272028 #Priority 110,000110,000Street - MSA Street Rehab (CLR Texas to Kentucky) 40211100 1 253,750253,750Alley Construction 40211500 3 93,75093,750Storm Water- Minnehaha Creek Equalizer Pipe 40214000 3 437,500437,500Storm Water- Louisiana Oaks & South Oak Pond Rehab 40214001 1 312,500312,500Storm Water- Westdale Sed Basin Rehab 40214002 1 35,00035,000Storm Water- Rainwater Rewards 40214500 3 110,000110,000Concrete Replacement- SW-C&G-40220003 1 385,000385,000Street - Local Street Rehab (Area 7)40221000 1 275,000275,000Street - Commercial Street Rehab 40221050 1 110,000110,000Street - MSA Street Rehab (CLR TH169 to Texas) 40221100 1 309,050309,050Alley Construction 40221500 3 312,500312,500Storm Water- Otten Pond Rehab 40224000 1 35,00035,000Storm Water- Rainwater Rewards 40224500 3 110,000110,000Concrete Replacement- SW-C&G-40230003 1 385,000385,000Street - Local Street Rehab (Area 1)40231000 1 165,000165,000Street - Commercial Street Rehab 40231050 1 110,000110,000Street - MSA Street Rehab (Shelard Pkwy) 40231100 1 226,450226,450Alley Construction 40231500 3 250,000250,000Bridge - 34th Street @ Minnehaha Creek 40231700 1 93,75093,750Storm Water- Shelard Sediment Basin Rehab 40234000 1 1,650,0001,650,000Storm Water- Ainsworth Park WQ Improvements 40234001 3 35,00035,000Storm Water- Rainwater Rewards 40234500 3 110,000110,000Concrete Replacement- SW-C&G-40240003 1 385,000385,000Street - Local Street Rehab (Area 2)40241000 1 165,000165,000Street - Commercial Street Rehab 40241050 1 154,000154,000Street - MSA Street Rehab (Oxford/Edgwd/Cambridge) 40241100 1 154,000154,000Alley Construction 40241500 3 250,000250,000Storm Water- Lamplighter Pond Rehab 40244000 1 1,650,0001,650,000Storm Water- Keystone Park WQ Improvements 40244001 3 35,00035,000Storm Water- Rainwater Rewards 40244500 3 Monday, December 10, 2018Page 222019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 33 Total20192020202120222023Source20242025202620272028 #Priority 110,000110,000Concrete Replacement- SW-C&G-40250003 1 385,000385,000Street - Local Street Rehab (Area 3)40251000 1 110,000110,000Street - MSA Street Rehab (W28th St) 40251100 1 155,400155,400Alley Construction 40251500 3 35,00035,000Storm Water- Rainwater Rewards 40254500 3 110,000110,000Concrete Replacement- SW-C&G-40260003 1 385,000385,000Street - Local Street Rehab (Area 4)40261000 1 165,000165,000Street - Commercial Street Rehab 40261050 1 110,950110,950Alley Construction 40261500 3 550,000550,000Bridge - Meadowbrook @ Minnehaha Creek 40261700 1 1,650,0001,650,000Storm Water- Lake Street Basin WQ Improvements 40264000 3 35,00035,000Storm Water- Rainwater Rewards 40264500 3 110,000110,000Concrete Replacement- SW-C&G-40270003 1 385,000385,000Street - Local Street Rehab (Area 5)40271000 1 187,500187,500Storm Water- Hampshire Pond Rehab 40274000 1 35,00035,000Storm Water- Rainwater Rewards 40274500 3 110,000110,000Concrete Replacement- SW-C&G-40280003 1 385,000385,000Street - Local Street Rehab (Area 6)40281000 1 1,650,0001,650,000Storm Water- Webster Park WQ Improvements 40284000 3 35,00035,000Storm Water- Rainwater Rewards 40284500 3 600,000600,000Upgrade SCADA Control System (2018,2019) 53185006 3 41,00041,000Storm Sewer LS Maint (LS #5)53195301 3 48,00048,000Annual Catch Basin Repairs (2019)53195302 3 50,00050,000Annual Catch Basin Repairs (2020)53205301 3 43,00043,000Storm Sewer LS Maint (LS #1)53205302 3 52,00052,000Annual Catch Basin Repairs (2021)53215301 3 54,00054,000Annual Catch Basin Repairs (2022)53225301 3 56,00056,000Annual Catch Basin Repairs (2023)53235301 3 58,00058,000Annual Catch Basin Repairs (2024)53245301 3 29,00029,000Storm Sewer LS Maint (LS #4)53245302 3 60,00060,000Annual Catch Basin Repairs (2025)53255301 3 40,00040,000Storm Lift Station: Replace MCC (SLS-5) 53255305 3 62,00062,000Annual Catch Basin Repairs (2026)53265301 3 Monday, December 10, 2018Page 232019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 34 Total20192020202120222023Source20242025202620272028 #Priority 60,00060,000Storm Lift Station: Replace MCC (SLS-7) 53265302 3 64,00064,000Annual Catch Basin Repairs (2027)53275301 3 66,00066,000Annual Catch Basin Repairs (2028)53285301 3 Stormwater Utility Total 23,247,6083,138,005 3,482,167 1,900,167 1,591,217 3,081,867 3,000,667 896,067 3,128,617 782,167 2,246,667 Tax Increment - Elmwood 2,039,0512,039,051Street- W 36th Street Reconstruction 40206000 3 2,000,0002,000,000Street- Wooddale Ave Reconstruction 40206001 3 Tax Increment - Elmwood Total 4,039,0514,039,051 U.S. Government 2,918,4002,918,400CTP Sidewalk - Trail - Bikeway 40192000 1 6,453,0546,453,054SWLRT- Park and Ride Ramp at Beltline Station 40199006 1 560,000560,000CTP Sidewalk - Trail - Bikeway 40202000 1 U.S. Government Total 9,931,4549,371,454 560,000 Unfunded 260,000260,000Street Light Replacement, SSD1A (2019) 50194110 1 285,000285,000Street Light Replacement, SSD1B (2020) 50204110 1 270,000270,000Street Light Replacement, SSD1C (2021) 50214110 1 240,000240,000Street Light Replacement, SSD1D (2022) 50224110 1 310,000310,000Street Light Replacement, SSD2A (2023) 50234110 1 300,000300,000Street Light Replacement, SSD2B (2024) 50244110 1 295,000295,000Street Light Replacement, SSD3A (2025) 50254110 1 290,000290,000Street Light Replacement, SSD3B (2026) 50264102 1 270,000270,000Street Light Replacement, E&G Area A (2027) 50274102 1 270,000270,000Street Light Replacement, E&G Area B (2028) 50284102 1 8,000,0008,000,000Water Project - WTP #6 Treatment Upgrade 53245003 5 Monday, December 10, 2018Page 242019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 35 Total20192020202120222023Source20242025202620272028 #Priority Unfunded Total 10,790,000260,000 285,000 270,000 240,000 310,000 8,300,000 295,000 290,000 270,000 270,000 Water Utility 6,660666666666666666666666666666666Admin Serv / Utilities: Infinity BI Service 13155014 3 51,00051,000Admin Serv: Utility Billing App Replacement 13195001 1 160,00016,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000OR: Asset Mgmt Software 13995011 3 10,0005,000 5,000OR: MSC Cameras 13995031 3 97,24097,240Street - MSA Street Rehab (Louisiana Ave) 40171100 1 34,57534,575Street - Commercial Street Rehab 40181050 1 368,000368,000Bridge - Louisiana Ave @ Minnehaha Creek 40181700 1 1,411,9831,411,983Street - Local Street Rehab (Area 7)40191000 1 1,656,2501,656,250Street - MSA Street Rehab (CLR E of Lou) 40191100 1 1,320,0001,320,000Water - Recoat Reservoir 2 @ WTP #6 40195000 1 2,126,5932,126,593Street - Local Street Rehab (Area 8)40201000 1 330,000330,000Street - MSA Street Rehab (Texas @ Mtka) 40201100 3 1,852,0701,852,070Street - Local Street Rehab (Area 8)40211000 1 61,71061,710Street - MSA Street Rehab (CLR Texas to Kentucky) 40211100 1 1,540,0001,540,000Water- Recoat Elevated Water Tower #2 40215000 1 2,310,0002,310,000Street - Local Street Rehab (Area 7)40221000 1 174,732174,732Street - Commercial Street Rehab 40221050 1 96,66096,660Street - MSA Street Rehab (CLR TH169 to Texas) 40221100 1 2,310,0002,310,000Street - Local Street Rehab (Area 1)40231000 1 84,48684,486Street - Commercial Street Rehab 40231050 1 119,212119,212Street - MSA Street Rehab (Shelard Pkwy) 40231100 1 2,310,0002,310,000Street - Local Street Rehab (Area 2)40241000 1 97,63397,633Street - Commercial Street Rehab 40241050 1 104,500104,500Street - MSA Street Rehab (Oxford/Edgwd/Cambridge) 40241100 1 2,310,0002,310,000Street - Local Street Rehab (Area 3)40251000 1 49,46249,462Street - MSA Street Rehab (W28th St) 40251100 1 Monday, December 10, 2018Page 252019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 36 Total20192020202120222023Source20242025202620272028 #Priority 2,310,0002,310,000Street - Local Street Rehab (Area 4)40261000 1 80,65380,653Street - Commercial Street Rehab 40261050 1 99,00099,000Bridge - Meadowbrook @ Minnehaha Creek 40261700 1 2,310,0002,310,000Street - Local Street Rehab (Area 5)40271000 1 2,310,0002,310,000Street - Local Street Rehab (Area 6)40281000 1 600,000600,000Upgrade SCADA Control System (2018,2019) 53185006 3 72,00072,000Water Treatment Plant GAC Replacement (WTP1) 53195001 1 55,00055,000Water Well Rehab (SLP14)53195003 3 210,000210,000WTP8 - Construct Generator Building 53195004 3 76,00076,000Water Treatment Plant GAC Replacement (WTP1) 53215002 1 80,00080,000Water Well Rehab (SLP11)53215003 3 40,00040,000Water Well Rehab (SLP15)53225001 3 55,00055,000Water Well Rehab (SLP8)53235002 3 80,00080,000Water Treatment Plant GAC Replacement (WTP1) 53235003 1 55,00055,000Water Well Rehab (SLP16)53245001 3 600,000600,000Water Treatment Plant Rehab, WTP1 53245002 1 85,00085,000Water Well Rehab (SLP12)53255001 3 84,00084,000Water Treatment Plant GAC Replacement (WTP1) 53255003 1 384,000384,000Water Treatment Plant Rehab, WTP6 53255004 1 55,00055,000Water Well Rehab (SLP10)53265001 3 55,00055,000Water Well Rehab (SLP4)53265002 3 126,000126,000Water Treatment Plant Rehab, WTP4 53265003 1 396,000396,000Water Treatment Plant Rehab, WTP8 53265004 1 85,00085,000Water Well Rehab (SLP13)53275001 3 88,00088,000Water Treatment Plant GAC Replacement (WTP1) 53275002 1 384,000384,000Water Treatment Plant Rehab, WTP10 53275003 1 60,00060,000Water Well Rehab (SLP14)53285001 3 432,000432,000Water Treatment Plant Rehab, WTP16 53285002 1 Water Utility Total 32,259,4195,381,474 2,892,259 3,723,686 2,638,058 2,665,364 3,188,799 2,929,128 3,954,319 2,499,666 2,386,666 62,303,607 44,869,552 25,400,327 23,119,567 28,246,263 289,870,253GRAND TOTAL 32,891,652 17,232,104 21,484,424 17,681,880 16,640,877 Monday, December 10, 2018Page 262019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 37 Total20192020202120222023Source20242025202620272028 #Priority Report criteria: Active Projects All Address data All Categories All Departments All Contacts All From Street data All Priority Levels All Projects All Source Types All Street Name data Monday, December 10, 2018Page 272019-2028 DRAFT Capital Improvement Plan City council meeting of December 17, 2018 (Item No. 8a) Title: 2019 budget, final city and HRA property tax levies, and 2019-2028 capital improvement plan (CIP)Page 38 Meeting: City council Meeting date: December 17, 2018 Action agenda item: 8b Executive summary Title: Crime-free/drug-free rental housing Recommended action: At the December 10 study session staff was directed to prepare a resolution for council consideration that would suspend certain provisions of the crime free/drug free ordinance. If the council desired to move forward with this step the recommended action would be: Motion to adopt Resolution directing the city manager to temporarily suspend all city notices of violations of city code Section 8-331. Policy consideration: Does the city council support adopting a resolution allowing for the suspension of certain provisions of city code Section 8-331 relating to providing notices to the owner and/or manager of rental property about violations of the crime free/drug free ordinance to allow time for further study of the ordinance? Summary: The crime-free/drug-free rental housing ordinance took effect in 2008 in response to concerns from residents who lived in or adjacent to rental properties experiencing disorderly or criminal activity. Discussions were held by council on the crime-free/drug-free housing ordinance in May and on December 10, 2018. At the December 10, 2018 study session, council gave direction to staff on the following: •Prepare a report for a study session in January on recommendations from Community Development/Housing staff regarding convening a group of key stakeholders to review information and data, gain input and provide recommendations to the city council on possible changes to the ordinance. •Develop a resolution to suspend sending notices of violations of city code Section 8-331 to the owner or property manager of a rental property to allow time for further study. For this meeting, staff will provide additional information on options for the suspension of all city notices required by the ordinance and discuss how some calls would be handled if sections are suspended. City Attorney, Soren Mattick, will assist with finalizing the resolution and other questions. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Discussion Resolution St. Louis Park City Code: Sec. 8-328, Sec. 8-331 St. Louis Park Crime Free Rental Housing Lease Addendum Study Session Agenda December 10, 2018 Study Session Agenda & Minutes May 14, 2018 Prepared by: Nancy Deno, Deputy City Manager/HR Director, Maria Carrillo- Perez, Management Assistant, Mike Harcey, Police Chief, Mikael Garland, Police Lieutenant, Karen Barton, CD Director, Michele Schnitker, Housing Supervisor, Soren Mattick, City Attorney Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 8b) Page 2 Title: Crime-free/drug-free rental housing Discussion Background: The city council first discussed the concept of a crime/drug free ordinance in 2006 in response to a growing number of tenant behavior complaints. Property managers and residents in the rental community were being negatively impacted by disorderly behaviors of other tenants. The purpose of the proposed ordinance was to enhance the rental business licensing section of the city code to assist in reducing crime and improving the quality of life within the community. After numerous discussions, the city council approved a crime-free ordinance in 2007 which took effect in 2008. The program was designed to be an effective and efficient tool in partnering with the hundreds of rental property owners to maintain crime and drug free housing in the city and provide a safe, livable community for all St. Louis Park residents. When the program was first adopted in 2008 there were 8,316 rental units and the current number of units licensed is 11,284. At a study session in May 2018, the city council received an update on a number of housing related items including the crime/drug free housing ordinance. At that time the council directed staff to schedule another meeting to discuss the ordinance in greater detail. On December 10, 2018, council continued review of the crime-free/drug-free ordinance. At this meeting council was in consensus to move ahead with recommendations from staff on the creation of a workgroup composed of key stakeholders to review the crime-free/drug-free rental housing ordinance and provide a recommendation on possible areas of modifications to the code. This process will be similar to one recently used for developing the tenant protection ordinance and would be coordinated by community development/housing staff. The city council also directed staff to prepare information on suspending certain provisions of the crime free/drug free ordinance to be discussed at the next regular meeting. What does a suspension of a crime-free/drug-free ordinance look like? The suspension of provisions within the crime-free/drug-free ordinance can be done by an approval of a resolution (attached) by the city council. The suspension will take effect upon its adoption. Based on staffs understanding of the council’s intent, the attached resolution directs staff to not send any notices regarding violations of the crime-free/drug-free ordinance to rental property owners or management companies. The suspension of the crime-free/drug-free ordinance only impacts the notices that are sent by the city. Based on the language in the resolution, all other aspects of the ordinance remain in effect (i.e. tenants would still need to sign the lease addendum). Property owners/managers would still be able to manage their properties pursuant to the terms of the lease and as allowed by law. Can property managers continue to enforce the provisions of the crime-free/drug-free lease addendum since they are in a lease agreement between the property and the tenant? Yes, the lease is a contract between the property owner and the tenant. The tenant has agreed to the terms of the lease and failure to do so could result in consequences as noted in the lease. During the suspension period the city will not be sending notices to rental owners/property managers regarding the conduct of a tenant that violates the ordinance, but it is the property owner/manager’s decision on what action they choose to take. City council meeting of December 17, 2018 (Item No. 8b) Page 3 Title: Crime-free/drug-free rental housing If someone is a new tenant and signs a lease during the suspended time period, would they still sign the crime free/drug free addendum? Based on staffs understanding of the direction given by the council, the proposed language in the resolution would still require the crime-free/drug-free lease addendum to be included in the lease. The lease addendum notes behaviors that would be considered “good cause for termination of the tenancy” but it does not state that the owner is required to terminate the lease. In the case of a violent criminal activity, such as an assault, would there be lease termination? Under suspension of the ordinance, the city would not send any notices requiring immediate lease termination. This would be determined by the property owner/manager based on their business practice and their interest in enforcing the lease. How would calls from residents regarding disruptive behaviors be handled under the proposed suspension of some provisions of the ordinance? The police department will continue to respond to all calls for service from our community, regarding drug or criminal activity or disorderly use of residential premises. Officers will continue to employ problem solving methods, mediation, and other legal means to resolve issues raised by community members. Officers will also continue to document their response to all calls for service at rental premises with police reports, to ensure that complete and accurate data continues to be collected. How would calls responding to possible criminal activity be handled? Same as above. What is the role or considerations for Property Managers who need assistance with disruptive tenants? Property owners/managers should refer to their lease agreements and consult with retained legal counsel for available civil options to deal with disruptive tenants. Instances involving clear violations of criminal laws or other local ordinances should still be referred to the police department. What can a resident do if a property owner/manager is not responsive when requested to handle a disruptive tenant or guest? Residents should contact the police for assistance to respond to an incident involving a disruptive tenant or guest. The police department will continue to respond to all calls for service from our community, regarding drug or criminal activity or disorderly use of residential premises. Officers will continue to employ problem solving methods, mediation, and other legal means to resolve issues raised by community members. With the suspension of some provisions of the ordinance, there would be no action by the city to a property manager/owner for failing to take action. How will the suspension of some provisions of the ordinance be communicated to the property owners/managers and tenants? City? Property Managers communication? A letter from the city will be drafted for property managers/owners outlining the direction of the council. The letter will be sent to all licensed property owners/managers on record with the city. Property owners/managers are responsible for determining the type of communication they would provide to their tenants based on their business operations and requirements. City council meeting of December 17, 2018 (Item No. 8b) Page 4 Title: Crime-free/drug-free rental housing Resolution No. 18-___ Resolution directing the city manager to suspend sending notices of violations of city code section 8-331 Whereas, on May 14 and December 10, 2018 the city council met at a study session to discuss City Code Section 8-331; Crime Free/Drug Free and Disorderly Use Lease Requirements (“Crime Free Ordinance”); and Whereas, the Crime Free Ordinance was originally developed to maintain a safe and livable community for all individuals renting in St. Louis Park; and Whereas, the Crime Free Ordinance was adopted in 2007 and went into effect in 2008; and Whereas, the city council believes that it would be in the best interest of the city and its citizens to engage in more detailed study of the Crime Free Ordinance to determine if amendments to the Crime Free Ordinance are needed; and Whereas, the city council also believes that it is appropriate and in the best interest of the city and its citizens to engage multiple stake holders such as, but not limited to: MN Multi- Housing Association, property owners/managers, tenants, tenant advocacy groups, community members and city staff when studying the Crime Free Ordinance; and Whereas, the city council desires to direct the city manager to suspend sending notices of violations of the ordinance to the property owners/managers while the Crime Free Ordinance is being studied. Now therefore be it resolved by the city council of the City of St. Louis Park, Minnesota, that: 1. Pursuant to St. Louis Park City Charter Sections 2.09 and 3.04, the City Council does hereby direct the city manager to suspend sending notices of violations of city code Section 8-331 to the owner or property manager. 2. All other aspects of city code Section 8-331 shall remain in full force and effect. 3. This resolution shall be effective upon its adoption. Reviewed for administration: Adopted by the City Council (date) Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk St. Louis Park City Code BUSINESSES AND LICENSES Subdivision VIII. Rental Housing Sec. 8-328. Crime Free/Drug Free Training. The owner or property manager must have attended an approved training program in The Minnesota Crime Free Multi-Housing Program before any rental license is issued. A Provisional License may be issued for six months to accommodate the training schedule. An owner whose only rental housing is either unoccupied or a dwelling unit homesteaded by a relative is exempted from the training program. (Ord. No. 2334-07, 08-10-2007; Ord. No. 2361-08, 1-1-2009) Sec. 8-331. Crime Free/Drug Free and Disorderly Use Lease Requirements. (a)All tenant leases, except for state licensed residential facilities and subject to all preemptory state and federal laws, shall contain the following Crime Free/Drug Free and Disorderly Use language: (1)Crime Free/Drug Free. 1.Resident, any members of the resident’s household or a guest or other person affiliated with resident shall not engage in criminal activity, including drug-related criminal activity, on or near the premises. 2.Resident, any member of the resident’s household or a guest or other person affiliated with resident shall not engage in any act intended to facilitate criminal activity, including drug-related criminal activity, on or near the premises. 3.Resident or members of the household will not permit the dwelling unit to be used for, or to facilitate criminal activity, including drug-related criminal activity, regardless of whether the individual engaging in such activity is a member of the household, or a guest. 4.Resident, any member of the resident’s household or a guest, or other person affiliated with the resident shall not engage in the unlawful manufacturing, selling, using, storing, keeping, or giving of a controlled substance at any locations, whether on or near the premises or otherwise. 5.VIOLATION OF THE ABOVE PROVISIONS SHALL BE A MATERIAL AND IRREPARABLE VIOLATION OF THE LEASE AND GOOD CAUSE FOR IMMEDIATE TERMINATION OF TENANCY. (2)Disorderly Use. 1.Resident, members of the resident’s household, guests, or other persons under the resident’s control shall not engage in the following Disorderly Use activities: violations of state law relating to alcoholic beverages, trespassing or disorderly conduct; and violation of the St. Louis Park City Code relating to zoning, nuisance and prohibited noise. 2.THREE DISORDERLY USE VIOLATIONS INVOLVING THE SAME TENANCY WITHIN A CONTINUOUS TWELVE MONTH PERIOD SHALL BE A City council meeting of December 17, 2018 (Item No. 8b) Title: Crime-free/drug-free rental housing Page 5 SUBSTANTIAL AND MATERIAL VIOLATION OF THE LEASE AND GOOD CAUSE FOR TERMINATION OF THE TENANCY. (3)Definitions. 1.The term “criminal activity” means prostitution, criminal street gang activity, threatening, intimidating or assaultive behavior, the unlawful discharge of firearms, or any other criminal activity on or near the premises that jeopardizes the health, safety and welfare of the landlord, his agent, other resident, neighbor or other third party, or involving imminent or actual serious property damage. 2.The term “drug related criminal activity” means the illegal manufacture, sale, distribution, use, or possession with intent to manufacture, sell, distribute, or use of a controlled substance or any substance represented to be drugs (as defined in Section 102 of the Controlled Substance Act [21 U.S.C. 802]). (4)Non-Exclusive Remedies. The Crime Free/Drug Free and Disorderly Use provisions are in addition to all other terms of the lease and do not limit or replace any other provisions. (b)These lease provisions shall be incorporated into every new lease for a tenancy beginning January 1, 2008 and all renewed leases by January 1, 2009. (c)Upon determination by the Police Department that a licensed premises or unit within a licensed premise was used in violation of the Crime Free/Drug Free provisions of Subsection (a) (1) herein, the Police Department shall cause notice to be made to the owner and property manager of the violation. The owner or property manager shall notify the tenant or tenants within ten days of the notice of violation of the Crime Free/Drug Free lease language and proceed with termination of the tenancy of all tenants occupying the unit. The owner shall not enter into a new lease for a unit located in the licensed property with an evicted tenant for a period of one year after the eviction. (d)Upon determination by the Police Department that a licensed premises or unit within a licensed premises was used for Disorderly Use activities as set forth in Subsection (a)(2) herein, the Police Department shall cause notice to be made to the owner and property manager of the violation and direct the owner and property manager to take steps to prevent further Disorderly Use violations. (e)If a second Disorderly Use violation as determined by the Police Department occurs within a continuous twelve month period involving the same tenancy, the Police Department shall cause notice to be made to the owner and property manager of the second violation. The owner or property manager shall respond in writing within ten (10) days of receipt of the notice with an action plan to prevent further Disorderly Use violations. (f)If a third Disorderly Use violation as determined by the Police Department occurs within a continuous twelve month period involving the same tenancy, the Police Department shall cause notice to be made to the owner and property manager of the third violation. The owner or property manager shall notify the tenant or tenants within ten days of the Notice of Disorderly Use violation of the Crime Free/Drug Free lease language within the lease and proceed with termination of the tenancy of all tenants occupying the unit. The owner shall not enter into a new lease for a unit located in the licensed property with an evicted tenant for a period of one year after the eviction. (g)The provisions of Subsections (c), (d), (e), and (f) herein do not apply if the determination that the premises have been used in violation of the Crime Free/Drug Free provisions of Subsections (a)(1) and (a)(2) herein originates from a call from or at the request of one or more of the tenants occupying the premises for police or emergency assistance, or in the case of domestic abuse, from a call for assistance from any source. The term “domestic abuse” has the meaning given in Minn. Stat. § 518B.01, subd. 2. City council meeting of December 17, 2018 (Item No. 8b) Title: Crime-free/drug-free rental housing Page 6 (h)The owner may appeal the Notice of Violation of the Subsection (c) Crime Free/Drug Free lease language or the Subsection (f) Notice of Disorderly Use Violation by making a written request to the City Manager for a hearing within ten (10) days of receipt of the Notice. The owner shall have the right to appear at the hearing and present any relevant evidence, including the right to challenge the validity of all three incidents forming the basis for a disorderly use notice pursuant to Subsection (f). The City Manager or designee shall promptly conduct the hearing and issue the decision either affirming or reversing the Notice of Violation. If the Notice of Violation is affirmed, the owner will have ten (10) days from receipt of the decision to proceed with termination of the tenancy as required by Subsection (c) or (f). (Ord. No. 2334-07, 08-10-2007; Ord. No. 2361-08, 1-1-2009; Ord. No. 2407-11, 1-13-2012) City council meeting of December 17, 2018 (Item No. 8b) Title: Crime-free/drug-free rental housing Page 7 St. Louis Park Crime Free Rental Housing Lease Addendum (1)Crime Free/Drug Free. 1.Resident, any members of the resident’s household or a guest or other person affiliated with resident shall not engage criminal activity, including drug-related criminal activity, on or near the premises. 2.Resident, any member of the resident’s household or a guest or other person affiliated with resident shall not engage in any act intended to facilitate criminal activity, including drug-related criminal activity, on or near the premises. 3.Resident or members of the household will not permit the dwelling unit to be used for, or to facilitate criminal activity, including drug-related criminal activity, regardless of whether the individual engaging in such activity is a member of the household, or a guest. 4.Resident, any member of the resident’s household, or a guest, or other person affiliated with the resident shall not engage in the unlawful manufacturing, sell, using, storing, keeping, or giving of a controlled substance at any locations, whether on or near the premises or otherwise. 5.VIOLATION OF THE ABOVE PROVISIONS SHALL BE A MATERIAL AND IRREPARABLE VIOLATION OF THE LEASE AND GOOD CAUSE FOR IMMEDIATE TERMINATION OF TENANCY. (2)Disorderly Use. 1.Resident, members of the resident’s household, guests, or other persons under the resident’s control shall not engage in the following Disorderly Use activities: violations of state law relating to alcoholic beverages, trespassing or disorderly conduct; and violation of the St. Louis Park City Code relating to prohibited noise. 2.THREE DISORDERLY USE VIOLATIONS INVOLVING THE SAME TENANCY WITHIN A CONTINUOUS TWELVE MONTH PERIOD SHALL BE A SUBSTANTIAL AND MATERIAL VIOLATION OF THE LEASE AND GOOD CAUSE FOR TERMINATION OF THE TENANCY. (3)Definitions. 1.The term “criminal activity” means prostitution, criminal street gang activity, threatening, intimidating or assaultive behavior, the unlawful discharge of firearms, or any other criminal activity on or near the premises that jeopardizes the health, safety and welfare of the landlord, his agent, other resident, neighbor or other third party, or involving imminent or actual serious property damage. 2.The term “drug related criminal activity” means the illegal manufacture, sale, distribution, use, or possession with intent to manufacture, sell, distribute, or use of a controlled substance or any substance represented to be drugs (as defined in Section 102 of the Controlled Substance Act [21 U.S.C.802]). City council meeting of December 17, 2018 (Item No. 8b) Title: Crime-free/drug-free rental housing Page 8 Meeting: City council Meeting date: December 17, 2018 Action agenda item: 8c Executive summary Title: 2040 Comprehensive Plan Recommended action: Motion to adopt Resolution authorizing submittal of the draft St. Louis Park 2040 Comprehensive Plan to the Metropolitan Council for formal review. Policy consideration: Does the draft 2040 St. Louis Park Comprehensive Plan meet with City Council’s desired direction and strategic priorities for the future? Summary: The 2040 Comprehensive Plan sets out goals and strategies to carry out the city’s vision for its future. It includes required sections on Land Use, Housing, Mobility, Parks, Water Resources, Capital Improvements and new sections for Racial Equity and Climate and Energy. The 2040 plan is an update to the 2030 plan. Notable policy changes in the 2040 plan include: • Increasing the density allowed in low density residential areas to allow accessory housing units and duplexes through changes to the zoning ordinance. • Allowing more residential density in high-density residential and mixed-use areas. • Adding a new land use category for transit-oriented development (TOD) and allowing the highest density development in areas near the future SWLRT stations. • Changing the future land use for 19 areas (see attached map). • Prioritizing walking first, followed by bicycling and transit use, and then motor vehicle use for mobility in the community. • Promoting affordable housing options for low- and moderate-income households. • Adding a new section on Racial Equity discussing the current and future work of the city. • Adding a new section on Climate and Energy, reflecting the Climate Action Plan. The 2040 Comprehensive Plan is required to be submitted to the Metropolitan Council by December 31, 2018. Financial or budget considerations: The comprehensive plan is a big picture policy document that adopts the city’s goals and strategies to meet its vision for the future. The 2040 plan provides city-wide and long-term context for future decisions and funding. Strategic priority consideration: All of the council’s strategic priorities are addressed in the 2040 Comprehensive Plan. Supporting documents: Discussion Currently available at www.stlouispark.org/SLP2040 or available for viewing in the city clerk’s office Community engagement summary for 2040 Comprehensive Plan 2040 future land use map showing proposed changes 2040 Comprehensive Plan goals Resolution Prepared by: Meg J. McMonigal, Principal Planner Reviewed by: Karen Barton, Community Development Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 8c) Page 2 Title: 2040 Comprehensive Plan Discussion Background: Building on Vision 3.0, council strategic priorities and further community engagement, the 2040 comprehensive plan sets out goals, strategies and direction to carry out the city’s vision for its future. It includes specific plan sections on land use, housing, mobility, parks, water resources, capital improvements and other elements required by state law. New sections in the plan include: racial equity, climate and energy, and community health. The draft plan can currently be found on the city website at www.stlouispark.org/SLP2040. Notable policy changes in the 2040 plan include: • Allowing more density in the low density residential category to allow for accessory housing units and duplexes in low-density areas through changes to the zoning ordinance. • Allowing more residential density in high-density residential and mixed-use areas. • Adding a new land use category for transit-oriented development (TOD) and allowing the highest density development in areas near the future light rail transit stations. • Changing the future land use for 18 areas (see attached map). • Prioritizing walking first, followed by bicycling and transit use, and then motor vehicle use for mobility in the community. • Promoting affordable housing options for low- and moderate-income households. • Added a new section on racial equity discussing the current and future work of the city. • Added a new section on climate and energy, reflecting the climate action plan. • Added a new section on community health that further emphasizes the importance of health, safety and well-being in the community. State statutes require local governments in the metropolitan area to complete a comprehensive plan every 10 years. The Metropolitan Council, the planning agency for the 7-county area, reviews the plans for conformance to the regional systems and various requirements. Emphasis in the 2040 plan has been on the city council’s strategic priorities developed from the Vision 3.0 community process. Land Use Changes: Land use in the community is one of the important policy decisions for the city. It impacts the need for streets, sewers, housing, parks, and other city services and functions in the community. In the 2040 plan, changes are recommended in two main areas: (1) increased density for residential areas, and (2) land use designations of approximately 19 areas around the community, as shown on attached map. The proposed changes to residential density are shown in the table below highlighted in yellow. LAND USE CATEGORY 2030 Units per acre 2040 Units per acre RL – Residential Low Density 3-7 3-10 RM – Residential Medium Density 6-30 6-30 RH - Residential High Density 20-50+ 30-75 C – Commercial 20-50+ 20-50 MX – Mixed Use 20-50+ 20-75 TOD – Transit Oriented Development N/A 50-125 O – Office No limit 50-125 City council meeting of December 17, 2018 (Item No. 8c) Page 3 Title: 2040 Comprehensive Plan Planning Commission Recommendation: On December 5, 2018 the Planning Commission held a public hearing on the 2040 Comprehensive Plan. Two people spoke at the hearing. The Planning Commission recommended the City Council approve submitting the St. Louis Park 2040 Comprehensive Plan to the Metropolitan Council for formal review. Financial or budget considerations: The comprehensive plan is a big picture policy document that adopts the city’s priorities and goals. Its purpose is to be used as a touchstone for creating programs, policies and making funding decisions for the long term future of the community, in a comprehensive manner. The 2040 plan is set up to provide city-wide and long-term context for future decisions and funding. Next steps: Following the city council action, the plan will be submitted to the Metropolitan Council for formal review. It is expected the formal review will be completed in the first quarter of 2019, and when it is finished, the plan is formally the new Comprehensive Plan for the city. It should be noted that the Comprehensive Plan is a living document that can and will be modified and amended over the course of the next 10 years until the next comprehensive update. City council meeting of December 17, 2018 (Item No. 8c) Page 4 Title: 2040 Comprehensive Plan Community Engagement for 2040 Comprehensive Plan Activities of community engagement undertaken with this planning process are shown below. Reports on the engagement processes are on the city’s website. VISION 3.0 Vision 3.0 has been incorporated into the comprehensive plan, including a section detailing Vision 3.0 at the beginning of the plan, and inclusion of the vision recommendations and strategic priorities throughout the plan. Five areas of recommendation in Vision 3.0 include: 1. Develop creative housing solutions 2. Develop future-focused transit and mobility solutions 3. Continue to lead in environmental stewardship and ensure access to green space for future generations 4. Prepare our next generation 5. Commit to being a leader in racial equity and inclusion From the Vision 3.0 five recommendations, the council developed five strategic priorities for the city to use in its long-range planning, as well as its daily decisions and activities: 1. St. Louis Park is committed to being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. 2. St. Louis Park is committed to continue to lead in environmental stewardship. 3. St. Louis Park is committed to providing a broad range of housing and neighborhood-oriented development. 4. St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. 5. St. Louis Park is committed to creating opportunities to build social capital through community engagement. Icons representing the five strategic priority areas were developed by the city’s communications department, and will be placed throughout the plan to show where they are being addressed. City council meeting of December 17, 2018 (Item No. 8c) Page 5 Title: 2040 Comprehensive Plan The following tables summarize the community input, planning commission and city council meetings and discussions that have occurred to date in the development of the plan update: COMMUNITY INPUT FOR THE COMPREHENSIVE PLAN When Type Participation Action November 2017 4 Neighborhood Planning Workshops 133 attendees Report at www.stlouispark.org/SLP2040 November- Dec 2017 Companion on-line survey with Neighborhood Workshop questions 1,083 responses www.stlouispark.org/SLP2040 May - June 2018 On-line survey on draft notable changes 2,158 responses www.stlouispark.org/SLP2040 May - present Website comments 18 comments Responded to comments and/or forwarded to relevant city departments September 2018 Letters to property owners on land use designation changes 123 letters sent Spoke with over property owners or representatives of 40 properties Planning Commission Meetings on 2040 Comprehensive Plan Date Topics June 7, 2017 Present 2030 chapters: Land Use, Housing, Park & Rec, Redevelopment, Transportation Dec. 6, 2017 Project schedule, November neighborhood planning workshops Jan. 17, 2018 Neighborhood planning workshops Feb. 21, 2018 Land use discussion March 7, 2018 Housing discussion March 21, 2018 Mobility and land use discussion April 4, 2018 Discussion with Parks and Recreation Advisory Commission and Environment and Sustainability Commission: solid waste, parks & open space, natural resources, climate action and energy conservation April 18, 2018 Water resources (water supply, sanitary sewer, surface water management) May 2, 2018 Public health and safety (community health, police and fire services, inspection services) May 16, 2018 Draft goals and strategy May 30, 2018 Review draft 2040 Comp Plan June 6, 2018 Review draft 2040 Comp Plan August 1, 2018 Draft survey report and plan by neighborhood December 5, 2018 Public hearing on 2040 Comprehensive Plan City council meeting of December 17, 2018 (Item No. 8c) Page 6 Title: 2040 Comprehensive Plan City Council Reports or Discussion on draft 2040 Comprehensive Plan Date Topic Sept. 25, 2017 Comp Plan 2040 update written report discussing schedule, process and consulting needs for the plan. Oct. 9, 2017 Comp Plan consultant contract – written report noting upcoming consultant contract, schedule and public engagement plans. Oct. 16, 2017 Approved consultant contract Nov. 6, 2017 Comp Plan upcoming activities – written report on Neighborhood Planning Workshops Jan. 29, 2018 Comp Plan upcoming activities – written report on the results of the Neighborhood Planning Workshops Feb. 26, 2018 Update – written report on schedule, work with Commissions, outline for document March 26, 2018 Update – written report with a descriptive outline of each section, more information on schedule and outline April 16, 2018 Plan outline, review schedule, housing goals and strategy, land use goals and strategy, density recommendations, land use categories designation, proposed land use map changes. Discussion on the intent to say “all housing is important’ and to revise language to state so. Discussion on land use plan proposed changes. May 14, 2018 Goals and strategies presented; Council suggested reorganizing the plan to reflect the importance of racial equity and the climate action plan by placing them at the front of the document May 29, 2018 Comp Plan outline, descriptions, draft plan – discussion on survey and food access and security June 18, 2018 Council approved release of draft plan for adjacent community review Aug. 13, 2018 Written report with draft survey results and draft plan by neighborhood City of Hopkins City of Edina City of Golden Valley City of MinnetonkaCity of Minneapolis169 169 169 7 394 394 100 100 25 5 3 100 3 7 5 5 17 Change in Land Use RL - Low Density Residential RM - Medium Density Residential RH - High Density Residential MX - Mixed Use TOD - Transit Oriented Development COM - Commercial OFC - Office BP - Business Park IND - Industrial CIV - Civic PRK - Park and Open Space ROW - Right of Way RRR - Railroad 2018 City of St. Louis Park Community Development ´0 0.25 0.5 Miles 0 1,500 3,000 Feet 2040 Proposed Future Land Use City of St. Louis Park ROW to Offi ROW to RM Civic to P&OS RL to P&OS Commercial to Offi Commercial to Mixed Use Offi to RH Commercial to RM Commercial to Mixed Use Commercial, Offic Mixed Use, & RH to TOD Commercial, Mixed Use, & BP to TOD Mixed Use to TOD Industrial to BP Commercial to Mixed Use Industrial to BP Industrial to RM Commercial to Offi Commercial, Mixed Use, & BP to TODCedar Lake RoadLouis iana Avenue Excelsior B o ul e v ar d Minnetonka Boulevard Highway 100Commercial to RL City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 7 4-1 Racial Equity 2040 Comprehensive Plan Goals Primary strategic direction Racial Equity Goals 1.Break down barriers in creating a just and inclusive community for all. 2.Ensure racial equity in city services and programs to make a tangible difference for all. 3.Continue to create opportunities to build social capital through community engagement. Climate and Energy Goals 1.Pursue the 2040 Climate Action Plan (CAP) goals to reduce greenhouse gases that are either emitted within the city’s boundary (Scope 1 emissions) or emitted indirectly through the purchase of electricity or other energy sources (Scope 2 emissions). •Reduce energy consumption in large commercial and industrial (C/I) buildings by 30% by 2030, as compared to the business-as- usual forecast. •Reduce energy consumption in mid-size commercial buildings by 30% by 2030, as compared to the business-as-usual forecast. •By 2030, design all new construction to be net-zero energy. •Reduce energy consumption in residential buildings by 35% by 2030, as compared to the business-as-usual forecast. •Achieve 100% renewable electricity by 2030. •Reduce vehicle emissions by 25% by 2030, as compared to the business-as-usual forecast. •Achieve a 50% reduction in waste by 2030. 2.Pursue the 2040 Climate Action Plan (CAP) Advanced Strategies to reduce remaining greenhouse gases from natural gas use in buildings as well as emissions from both vehicle and air travel. City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 8 4-2 Racial Equity 3.Develop a 2040 Sustainability Plan that broadens the scope of the Climate Action Plan. Parks, Open Space and Natural Resources Goals Park System Goals 1.Preserve an integrated and balanced system of park and open spaces including: •Neighborhood parks to provide park and open space close to residential development. •Community parks for recreation activities. •Community parks for citywide use for active and passive recreation. •Historical parks that preserve the history of the area. •Indoor facilities such as the Rec Center and the ROC that provide an aquatic park, skating rinks and meeting room space for the residents. •Environmental areas such as the Westwood Hills Nature Center, providing places for people to experience nature. •Undeveloped open spaces for natural vegetation, linear trails and as a relief for storm water storage. •Regional and local trails. 2.Take steps to enhance and improve energy and environmental efficiency in our park areas and park buildings to increase resiliency and combat climate change. 3.Seek permanent and reliable funding sources for parkland acquisition, capital improvements. Recreation Goals 1.Promote healthy living through the use of park and open spaces for active and passive recreation, organized sports, picnic facilities, and environmental programs, youth and adult leagues and programs, and special events for all ages, abilities, and cultural backgrounds. 2.Integrate the trail system through and between parks and open space within the city. City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 9 4-3 Racial Equity Natural Resource Goals 1.Establish, retain and maintain parks or open space along and adjacent to lakes, ponds and wetlands for public access, storm water detention, and resource protection. 2.Enhance use of Westwood Hills Nature Center. 3.Recognize Minnehaha Creek as a shared community asset. 4.Collaboratively maintain the natural environment of the city. 5.Support policies and practices that will create a more resilient natural environment to combat climate change. Water System Goals 1.Provide an uninterrupted supply of safe, high quality water to St. Louis Park customers through proper operation and maintenance of the water supply system. 2.Provide for the treatment and delivery of water in the most energy efficient manner. 3.Encourage reduced water consumption. 4.Provide education to consumers on water supply, treatment and conservation. Sanitary Sewer Goals 1.Provide the community a municipal sanitary sewer collection system that will enable optimum transport of sewage with minimum interruption. 2.Provide current information on the sanitary sewer system infrastructure through video inspection. 3.Continue to mitigate Inflow and Infiltration in the sanitary sewer system. City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 10 4-4 Racial Equity Surface Water Management Goals 1.Proactively work to reduce pollutants from storm water runoff. 2.Provide education and outreach to community. 3.Enhance floodplain management to better identify flood risks. 4.Expand city’s role in erosion and sediment control. 5.Continue partnerships with Minnehaha Creek Watershed District and the Bassett Creek Water Management Organization on stormwater management. Solid Waste Goals 1.Continue to provide education and outreach to community. 2.Support and increase waste reduction. 3.Support repair, reuse, recycling, and composting markets. 4.Increase recycling and organics recycling. Land Use Goals Livable Communities Goals 1.Provide attractive public streets, spaces and facilities that contribute to creating connections, a strong sense of community, and opportunities for community interaction. 2.Promote building and site design that creates a connected, human scale, multi-modal, and safe environment for people who live and work here. City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 11 4-5 Racial Equity Residential Land Use Goals 1.Create a mix of residential land uses and housing types to increase housing choices, including affordable housing, and increase the viability of neighborhood services through redevelopment or infill development. 2.Preserve and enhance the livability and unique character of each neighborhood’s residential areas. Commercial & Office Land Use Goals 1.Preserve and enhance community commercial centers that offer desirable and complementary commercial retail and services for the community’s residents, workers, and visitors. 2.Create commercial corridors that are functional, vibrant, environmentally sustainable, and present an aesthetically positive identity for the community. 3.Preserve, revitalize and foster neighborhood commercial nodes that provide essential neighborhood commercial services, unique neighborhood identity, and neighborhood gathering opportunities. 4.Preserve and enhance office/medical centers to retain and grow the community’s employment opportunities, tax base, and convenient access to desirable services. Mixed-Use Goals 1.Continue to enhance the Park Commons area as St. Louis Park’s “town center”. 2.Pursue redevelopment of future light rail transit station areas as transit- oriented, high density, well-connected, mixed-use centers. 3.Expand the development of mixed-use districts within St. Louis Park to create a more livable and connected community. Industrial and Business Park Land Use Goals 1.Protect and enhance the viability of the city’s designated industrial and employment areas through reinvestment in long- term industrial areas, and adaptive reuse and eventual redevelopment in transitional industrial areas. City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 12 4-6 Racial Equity 2.Promote the development of business park land uses in designated employment areas as a way to expand the city’s employment base and opportunities, increase the city’s tax base, and meet the changing market and technological needs of the business sector. Public Land Use Goals 1.Ensure access to public land, parks, open space and facilities by the entire community, including children, adults, the elderly, those in multi-family housing, people of color, and those with mobility challenges. 2.Maintain accessibility to community facilities and public places consistent with the Americans with Disabilities Act (ADA). 3.Consider increasing natural environment areas on public land. Economic Development Goals 1.Promote economic development and redevelopment activities that enhance the overall livability and vitality of the community. 2.Foster the expansion, redevelopment and revitalization of the city’s commercial, industrial and business park areas through environmentally sustainable projects. 3.Retain and foster the growth of St. Louis Park’s existing high- quality businesses. 4.Assist the startup, growth, diversification, and expansion of the city’s small businesses. 5.Recruit new businesses that are compatible with and complementary to St. Louis Park’s existing businesses. Housing Goals 1.The city will promote and facilitate a balanced and enduring housing stock that offers a continuum of diverse life-cycle housing choices suitable for households of all income levels including, but not limited to affordable, senior, multi- generational, supportive and mixed-income housing, disbursed throughout the city. City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 13 4-7 Racial Equity 2.Single Family Homes: The city is committed to creating, preserving, and improving the city’s single-family housing stock. 3.Multi-Family: The city is committed to promoting quality multi- family developments, both rental and owner occupied, in appropriate locations, including near transit centers, retail and employment centers and in commercial mixed use districts. 4.Residential Rental Housing: The city is committed to creating, preserving and improving the city’s rental housing stock. 5.Home Ownership: The city is committed to promoting home ownership, including affordable homeownership options and exploring traditional and non-traditional owner-occupied housing options such as: row houses, courtyard housing, high- rises, live-work units, 3-story homes, co-housing, Land Trust, Habitat sponsored homes, and multi-generational housing. 6.Affordable Housing: The city is committed to promoting affordable housing options for low- and moderate-income households. 7.Preservation, Safety and Sustainability: The city is committed to ensuring all housing is safe and well maintained. Historic Resources Goals 1.Inventory the city’s historic assets. 2.Utilize opportunities to educate students and other residents about the historical assets of the city. Mobility Goals 1.Plan, design, build, and operate the city’s mobility system in a way that prioritizes walking first, followed by bicycling and transit use, and then motor vehicle use. City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 14 4-8 Racial Equity 2.Ensure the quality and function of the transportation system contributes to the equitable outcomes for all people. 3.Eliminate fatalities and serious injuries that are a result of crashes on city streets. Pedestrian Mobility 1.Provide for the needs of pedestrians by removing barriers. 2.Create a pedestrian network that connects people to their destinations. 3.Create livable space through pedestrian-scale design of the right- of-way and public spaces. Bicycle Mobility 1.Provide for the needs of bicyclists, removing barriers to active transportation. 2.Ensure that all residents and businesses have access to a well- connected bike network that is easy to navigate and use. 3.Continue to look for more opportunities to expand the network and encourage more people to use the bicycle system. Transit Mobility 1.Ensure that the bus transit and SWLRT network to be accessible to residents and businesses, connecting people to important local and region-wide destinations. 2.Continuously explore, research, and support ways to expand the transit network and maximize service to the community. City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 15 4-9 Racial Equity Vehicular Mobility 1.Provide well-designed and well-maintained city streets that balance the needs users, residents, businesses, and property owners. 2.Work to ensure roadways efficiently connect residents, employees, and visitors to local and regional destinations. 3.Reduce greenhouse gas emissions generated as a result of the roadway network. Improved Technologies and Mobility Modes 1.Position St. Louis Park to benefit from upcoming changes to vehicle ownership models while supporting a shared use mobility network. 2.Support the development and deployment of new transportation technologies that positions city residents to benefit from these advancements. Freight Rail 1. Minimize impacts of railroad operations in St. Louis Park. Aviation 1.Ensure the compliance of all city buildings subject to FAA regulations concerning rooftop lighting and coloration. 2.Improve access to MSP airport for St. Louis Park residents and businesses through design and implementation of the city’s and region’s transportation plans. Community Health Goals 1.Support social and mental wellbeing initiatives that span age and culture. 2.Support physically healthy communities that span age and culture. City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 16 4-10 Racial Equity 3.Ensure all in our community have access to healthy food. 4.Continue the Health in the Park initiative to support healthy growth, healthy aging, and healthy lifestyles for all. 5.Consult the Climate Action Plan to increase resiliency and adaptability to the health effects of climate change. 6.Improve regional collaboration around health and human services. Police Services Goals 1.Continue to emphasize safety and the prevention of crime and disorder through the use of the Community-oriented policing philosophy. 2.Build problem-solving relationships with people in the community. Continue to encourage neighborhood involvement and partnerships to promote a safe and healthy community. 3.Expand the ability of city staff to solve problems, decrease incidents of crime and disorder and assist people in making connections to needed services. Fire Department Goals 1.Build a resilient St Louis Park through an emphasis on prevention and community risk reduction. 2.Protect the community and maintain a healthy, safe environment for city residents and businesses. City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 17 4-11 Racial Equity 3.Encourage and promote cost-effectiveness and efficiency in our service delivery and eliminate redundancy when appropriate. 4.Continue to build relationships within the community and promote neighborhood involvement and partnerships to promote a safe and healthy community. City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 18 Resolution No. 18-___ Resolution authorizing submittal of the St. Louis Park 2040 Comprehensive Plan to the Metropolitan Council Whereas, the Comprehensive Plan is required to be periodically reviewed by the Planning Commission of the City of St. Louis Park and updated at least every ten years by Minnesota Statutes section 473.864, and in response to revisions in the Metropolitan Systems Statements and regional plans by the Metropolitan Council of the Twin Cities, and Whereas, Minnesota Statutes sections 473.858 and 473.864 require local governmental units to complete their “decennial” reviews by December 31, 2018; and Whereas, the 2030 Comprehensive Plan was adopted by the City Council on December 21, 2009, and Whereas, the Plan will prepare the community for anticipated changes, and advance efficiency in private and public investments and expenditures, and Whereas, the use of the Comprehensive Plan will insure a safer, more livable community and will promote the public health, safety, and general welfare for people in the city, and Whereas, in 2017 over 1,500 community members of St. Louis Park participated in a visioning process to identify and make recommendations about strategic issues facing the city and Whereas, Vision 3.0 outcomes and strategic priorities developed from those outcomes have been incorporated and integrated into the updated 2040 Comprehensive Plan, and Whereas, the city held four Neighborhood Planning Workshops in November of 2017 with 133 attendees, and conducted a companion on-line survey that garnered 1,083 responses, and Whereas, the city held another on-line survey in May and June of 2018 on proposed changes to the plan and garnered 2,158 responses, and Whereas, the Planning Commission reviewed and revised the plan in 14 meetings during 2017 and 2018, and City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 19 Whereas, notice of a draft of 2040 St. Louis Park Comprehensive Plan was sent to adjacent governmental units for review and comment and was available for public review on the city’s web site on June 29, 2018 and the city will be accepting comments until December 28, 2018 and make any minor or technical changes to the document as needed, and Whereas, the Planning Commission held a public hearing on the proposed 2040 Comprehensive Plan on December 5, 2018, following published notice in the official newspaper on November 8, 2018, November 15, 2018, and November 22, 2018, and Whereas, on December 5, 2018 the Planning Commission of the City of St. Louis Park recommended adoption of the 2040 Comprehensive Plan, and Whereas, based on its review of the proposed Comprehensive Plan and Planning Commission and staff recommendations, the City Council is ready to submit its proposed plan to the Metropolitan Council for review pursuant to Minnesota Statutes section 473.864. Now therefore be it resolved that the City Council of St. Louis Park hereby authorizes submittal of the 2040 Comprehensive Plan to the Metropolitan Council for review. Reviewed for administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City council meeting of December 17, 2018 (Item No. 8c) Title: 2040 Comprehensive Plan Page 20 Meeting: City council Meeting date: December 17, 2018 Action agenda item: 8d Executive summary Title: Ordinance regarding ground floor area ratio in the R-3 two-family residence district Recommended action: Motion to approve First Reading of Ordinance increasing the ground floor area ratio from 0.25 to 0.35 in the R-3 Two-Family Residence zoning district, and set the Second Reading of Ordinance for January 7, 2019. Policy consideration: Does the city council wish to increase the ground floor area ratio for principal structures in the R-3 Two-Family Residence to be consistent with the ground floor area ratio allowed in the R-1 and R-2 Single-Family Residence zoning district? Summary: Gene Nicolelli requests an amendment to section 36-165(f)(2) of the zoning ordinance to increase the allowed ground floor area ratio from 0.25 to 0.35 in the R-3 two- family residence zoning district. The ground floor area is defined in the city code as the lot area covered by a building measured from the exterior faces of exterior walls but excluding decks and terraces and detached garages which do not exceed 15 feet in height. The 0.25 ground floor area ratio for the two-family district dates back to the 1959 city code, and has remained unchanged since. City records do not indicate why 0.25 was decided upon. The 1959 city code had a 0.3 ground floor area ratio for single-family homes. The 0.3 ground floor area ratio was increased to 0.35 in 2006 in response to the move-up in the park initiative for single-family homes located in the R-1 and R-2 single-family residence districts. The proposed amendment would allow single-family and two-family residences located in the R-3 district to have the same ground floor area ratio as allowed in the R-1 and R-2 districts. The planning commission conducted a public hearing on November 21, 2018. No comments were received, and they recommended approval of the proposed amendment on a 6-0 vote. An affirmative vote of four councilmembers is needed to approve the zoning ordinance amendment. Financial or budget considerations: Not applicable. Strategic priority consideration: Not applicable. Supporting documents: Discussion Site plan Draft zoning ordinance amendment Excerpt of draft planning commission minutes Prepared by: Gary Morrison, Assistant Zoning Administrator Reviewed by: Sean Walther, Planning and Zoning Supervisor Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 8d) Page 2 Title: Ordinance regarding ground floor area ratio in the R-3 two-family residence district Discussion Existing conditions: The table below shows the ground floor area ratio (GFAR) allowed for a one or two-family dwelling in the R-3 district compared to the GFAR allowed for a single-family dwelling in the R-1 and R-2 districts. While the actual ground floor area allowed for a structure is dependent upon the lot size, the table uses the minimum lot size allowed in each district. Zoning District Minimum Lot Size GFAR Ground floor allowed at minimum lot size R-1 9,000 sf 0.35 3,150 sf R-2 7,200 sf 0.35 2,520 sf R-3 (current)8,000 sf 0.25 2,000 sf R-3 (proposed) 8,000 sf 0.35 2,800 sf Result of the change: The table shows that under the current regulations, the city allows larger ground floor area for single-family homes than it does for two-family homes. Increasing the GFAR to 0.35 is consistent with the GFAR in the R-1 and R-2 districts and may allow for a slightly larger building footprint than allowed in the R-2 district, and smaller building footprint than allowed in the R-1 district. Additionally, staff estimates 27% of existing duplexes in St. Louis Park exceed the maximum 0.25 GFAR allowed. The percentage of non-conforming properties is reduced to 5% if the GFAR is increased to 0.35. Increasing the GFAR to 0.35 has varying results from property to property because of the variety of lot sizes that exist across the city. The applicant intends to construct a duplex at 4143 Excelsior Blvd. Using this property as an example we find that the property is zoned R-3 and is 10,398 square feet in area. A copy of the proposed site plan is attached. The applicant’s proposal requires a GFAR of 0.32. Therefore, the proposed increase to 0.35 GFAR meets the needs of the applicant. To meet today’s code of 0.25 GFAR, the applicant could relocate the proposed ground floor bedroom to the second floor, or the garages could be reduced in size. If either of these is not an option, then the garages could be detached from the house since detached garages less than 15 feet tall are not included in the GFAR limits. The applicant, however, wishes to construct a duplex with a ground floor bedroom and attached garage because he believes these features are important to make the units more marketable especially to people that have trouble with stairs and/or walking to and from a detached garage during the winter. Recommendation: Citywide, the planning commission and staff did not identify adverse impacts resulting from the change. It appears that the change is consistent with the regulations applicable to the single-family districts, and results in greater flexibility for the living space of the two-family dwellings. City council meeting of December 17, 2018 (Item No. 8d) Page 3 Title: Ordinance regarding ground floor area ratio in the R-3 two-family residence district SITE PLAN City council meeting of December 17, 2018 (Item No. 8d) Page 4 Title: Ordinance regarding ground floor area ratio in the R-3 two-family residence district Ordinance No. ___-18 The City of St. Louis Park does ordain: Section 1. Chapter 36 of the St. Louis Park City Code is hereby amended by adding underscored text and deleting the strikethrough text. Section breaks are represented by ***. Sec. 36-165. R-3 two-family residence district. *** (f)Dimensional standards/densities. The dimensional standards/densities are as follows: *** (2)The ground floor area ratio within the R-3 district shall not exceed 0.250.35. Section 2. This ordinance shall take effect fifteen days after its publication. Reviewed for administration: Adopted by the City Council January 7, 2019 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Approved as to form and execution: Melissa Kennedy, City Clerk Soren Mattick, City Attorney First Reading December 17, 2018 Second Reading January 7, 2019 Date of Publication January 17, 2019 Date Ordinance takes effect February 1, 2019 City council meeting of December 17, 2018 (Item No. 8d) Page 5 Title: Ordinance regarding ground floor area ratio in the R-3 two-family residence district EXCERPT OF UNOFFICIAL MINUTES PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA November 21, 2018 – 6:00 p.m. COUNCIL CHAMBERS MEMBERS PRESENT: Lynne Carper, Matt Eckholm, Claudia Johnston-Madison, Lisa Peilen, Carl Robertson, Joe Tatalovich, Alanna Franklin (youth member) MEMBERS ABSENT: Jessica Kraft STAFF PRESENT: Sean Walther, Gary Morrison 3.Public Hearings A.Zoning ordinance amendment – ground floor area ratio in R-3 two-family residence district Applicant: Gene Nicolelli Case No: 18-65-ZA Gary Morrison, Assistant Zoning Administrator, presented the staff report. The applicant requests an amendment to the zoning ordinance to increase the allowed ground floor area ratio (GFAR) from 0.25 to 0.35 in the R-3 two-family residence zoning district. Mr. Morrison reviewed current regulations the city allows for larger GFAR for single- family homes than it does for two-family homes. He presented a map showing the location of the R-3 districts in the city. He explained the differences in side yard and minimum lot size requirements for single-family and two-family. He explained that increasing GFAR to 0.35 has varying results from property to property because of the variety of lot sizes in the city. Mr. Morrison stated that citywide, staff did not identify adverse impacts resulting from the proposed change. The change is consistent with the regulations applicable to the single-family districts, and allows greater flexibility for the living space of two-family dwellings. Commissioner Carper asked how the percentages came about. Mr. Morrison responded that an extensive study of single family R-1 and R-2 districts was done in 2006, which included GFAR. The percentages seemed to be working well for those districts. Given that history, there is the thought of being more compatible. He added that the proposal for a reasonably sized duplex presents the opportunity for an amendment. City council meeting of December 17, 2018 (Item No. 8d) Page 6 Title: Ordinance regarding ground floor area ratio in the R-3 two-family residence district The Chair opened the public hearing. As no one was present wishing to speak the Chair closed the public hearing. Commissioner Peilen stated she doesn’t have an issue with the proposal, but is concerned about varying results from property to property. She asked about future problems. She asked why not grant a variance and study this thoroughly. Commissioner Eckholm said he thinks 0.35 is perfectly appropriate. Commissioner Johnston-Madison said the side setbacks and minimum lot size might prevent concerns Commissioner Peilen mentioned. Mr. Morrison discussed minimum lot size and side setbacks in the R-3 district. Commissioner Carper said he is comfortable with the recommendation as it allows more consistency with R-1 and R-2. He added that it would also reduce the number of properties out of compliance. Commissioner Tatalovich commented the result would not be just to make properties conforming, but to help them function well. Chair Robertson said he has no problem with the proposal. He said there are other tools that prevent overbuilding. He said he also looks at GFAR relative to impervious surface, and he doesn’t see that being an issue. Commissioner Peilen stated the discussion helped her get past her initial concerns and she would recommend approval. Commissioner Carper made a motion recommending approval of the zoning ordinance amendment increasing the maximum allowed ground floor area ratio in the R-3 two- family residence district from 0.25 to 0.35. Commissioner Eckholm seconded the motion, and the motion passed on a vote of 6-0. Meeting: City council Meeting date: December 17, 2018 Action agenda item: 8e Executive summary Title: 2019 non-union employee compensation Recommended action: Motion to adopt Resolution confirming a 3% general increase for non- union employees effective 1/1/19, approving the city manager’s salary for 2019, amending the fire captain call back policy in Section 20.7 of the personnel manual, and continuing participation in the Volunteer Firefighter Benefit Program. Policy consideration: Does city council wish to confirm the recommended 2019 employee compensation as outlined in this report? Summary: This report details staff’s recommendation for setting non-union employee compensation for 2019. Recommendation for 2019 non-union employee compensation: • Approve 3% standard adjustment to compensation plan for non-union employees, allowing for regular progression through pay ranges. • Adjust pay range for city manager and allow movement through the range consistent with non-union. Set formula in compliance with salary cap. Pay increase would become effective upon city council approval of the city manager’s performance evaluation and include retro-pay back to January 1, 2019. • Amend the call back policy in the personnel manual for fire captains so that it matches the union firefighter and fire lieutenant call back policy effective January 1, 2018. • Approve continuation in the Volunteer Firefighter Benefit Program. Financial or budget considerations: The amount recommended has been included in the 2019 budget. Strategic priority consideration: Not applicable. Supporting documents: Discussion Resolution Prepared by: Ali Timpone, HR Manager Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City council meeting of December 17, 2018 (Item No. 8e) Page 2 Title: 2019 non-union employee compensation Discussion Background: Non-union employee compensation – 3% general increase effective 1/1/19 Our compensation plan, which was adopted in 1997 and revised in 2017, allows the city manager to approve the standard adjustment based on information such as market value data, the CPI, and the general financial condition of the city. Our positions are reviewed on a regular basis and compared to the market, which includes metro area cities (suburbs) with populations over 25,000 but less than 90,000, as required by our compensation plan approved by city council. As a reminder, our non-union compensation plan was updated in 2017 to reflect target pay at the 85th percentile of the market based on above average employee performance. Saado Abboud, Principal Consultant with Keystone Compensation Group, has reviewed our pay plan and made a recommendation for 2019 pay increases. Mr. Abboud has recommended that pay maximums for St. Louis Park would remain competitive in 2019 if increased by 3%. Employee performance and pay The increase for non-union employees will be applied in accordance with our compensation plan. In our plan, a non-probationary employee (probation is typically six months) with above average performance receives up to double the standard increase to progress through the pay range until they reach the pay line (maximum). Positions at the maximum, employees on probation, and employees who do not have above average performance will receive the standard adjustment of 3%. Employees with unsatisfactory performance do not receive an annual increase in pay. Directors are responsible for making recommendations to the city manager on employee performance. The city manager makes final determination on employee pay increases based on performance. City manager salary The contract for the city manager states that base salary and benefits must be set when salaries are established for other non-union employees. Compensation must comply with the state mandated salary cap. Below is the current approved city manager compensation: • 2018 salary range for the city manager is $170,702 - $213,378 • Salary cap in 2018 was $171,338; St. Louis Park has a state approved waiver and can pay up to $176,823 in 2018. • 2018 annual salary for city manager is $176,823 and additional PTO of 387.01 hours (at $85.011 hourly = $32,900) for a total of $209,723, not including car allowance. How does the state salary cap work? State law limits the amount of compensation political subdivisions may pay employees. Under current law, the maximum pay is 110% of the governor’s salary. Adjustments are made annually based on the Consumer Price Index. Effective January 1, 2019, the salary cap limit is $175,621. The City of St. Louis Park requested and received a waiver from the salary cap in 2002, allowing us to pay in excess of the cap up to a new limit; the 2019 City of St. Louis Park cap with waiver is $181,244. Items that are excluded from compensation and not subject to the cap are employee benefits City council meeting of December 17, 2018 (Item No. 8e) Page 3 Title: 2019 non-union employee compensation that are also provided to all other full-time employees, vacation/sick leave allowances, health/ dental/disability/life insurance, pension benefits, dues paid to civic or professional organizations, reimbursement for expenses, and relocation expenses during initial year of employment. How is the city manager’s pay range set? In 2017, Keystone Compensation Group and Principal Consultant Saado Abboud revised a regional peer group to survey the base salary for the city manager position and use that information to establish a market value salary range. All cities are outside of Minnesota since Minnesota salaries are capped by state statute. The peer group of comparable cities based on population size and economic group contains 27 cities in seven Midwestern states. Consistent with the compensation strategy approved by city council in the compensation plan to set maximum target pay at the 85th percentile of the market, our consultant has provided a recommended 2019 salary range for city manager of $178,015 - $222,519. This maximum is 4.3% over the 2018 maximum. What is the recommended city manager 2019 pay? It is recommended that the pay range for the position of city manager be set as recommended by the consultant. Because the city manager’s compensation is not at the maximum of the 2019 range, the city manager is eligible for up to double the standard increase to the range maximum in accordance with the compensation plan, consistent with other non-union employees. A 6% increase to 2018 total compensation of $209,723 would be 2019 total compensation of $222,306. Below is the recommended 2019 city manager compensation: • 2019 salary range set for the city manager at $178,015 - $222,519 (per consultant recommendation). • Salary cap for 2019 with SLP waiver is $181,244. • It is recommended that effective January 1, 2019, city council approves an annual salary of $181,244 annually ($87.137/hour) for the city manager, not including car allowance, in accordance with the salary cap. Car allowance of $600 per month will be subject to the PTO program. In addition, city council approves 471.23 hours of PTO for the city manager in 2019 (471.23 x $87.137 = $41,062). • The city manager’s salary will remain at 2018 levels until approval of the annual performance evaluation by city council. Upon approval of the evaluation, the 2019 salary will be approved and the city manager will receive retro-pay to January 1, 2019. Paid Time Off (PTO Program) The Paid Time Off (PTO) Program is approved by city council and part of the city’s personnel manual. Section 9.13 Paid Time Off (PTO) Program states: Effective 01/01/02, exempt employees, including the city manager, who reach the salary limit requirements of M.S. 43A.17, Sub. 9, shall receive equivalent hours above the limit in paid leave (PTO). Amount of paid leave (PTO) is determined by the city council. Paid leave (PTO) is typically accrued on a per pay period basis, although the city council may issue paid leave (PTO) as a lump sum amount of time. Paid leave (PTO) may be used as earned, maintained in a paid leave (PTO) bank or cashed out upon separation of employment. Paid leave (PTO) is separate and not part of the flex leave program (Resolution 02-127). Each July 31, all hours in the PTO balance must transfer to a health care savings plan account established for the employee in accordance with plan requirements City council meeting of December 17, 2018 (Item No. 8e) Page 4 Title: 2019 non-union employee compensation (Resolution 05-104). Funds in the health care savings plan can only be used for reimbursement of eligible medical expenses after separation of employment. Amending Section 20.7 of the personnel manual Our fire captains are non-union and work the same shifts as firefighters and fire lieutenants who are covered by a bargaining agreement. In the Fire (Local 993) union contract effective 1/1/18, the call back policy was amended to provide a minimum of 3 hours for call backs due to an emergency. In order to maintain consistency within the department, it’s recommended to amend the personnel manual section relating to fire captains to provide the same benefit. Volunteer firefighter benefit program Our part time firefighters receive a life insurance benefit through the Volunteer Firefighters’ Benefit Association of Minnesota. Our personnel policy requires city council approval for conditions of employment relating to performance bonuses or insurance. This program is very affordable and covers our part time firefighters. It covers life insurance up to $20,000 and also provides some disability coverage. This program is a typical benefit offered to other part time firefighters in municipalities in the metro area. Since part time firefighters are not eligible for the benefits of other employees, it is important that we provide some type of life insurance coverage for this group. We recommend city council approves continued participation in this program consistent with Resolution 05-150. General comment: Copies of the compensation plan are available from the city clerk. City council meeting of December 17, 2018 (Item No. 8e) Page 5 Title: 2019 non-union employee compensation Resolution No. 18-___ Resolution confirming 2019 compensation for non-union employees; setting the city manager’s salary; and continuing participation in the volunteer firefighter benefit program Whereas, the city council established and approved, by Resolution 17-012, the Position Classification and Compensation Plan for the City of St. Louis Park, and Section VIII-C of such plan directs the city manager to approve the standard adjustment to the plan; and Whereas, the city council wishes to adopt policies for city employees and has conferred upon the city manager the power to establish and administer additional administrative policies and rules as may be appropriate for the employment practices of the city; and Now, therefore be it resolved that the City Council of the City of St. Louis Park: A. Confirms the city manager’s decision to implement a standard adjustment of 3%, effective January 1, 2019 for non-union employees in accordance with the Position Classification and Compensation Plan; and B. Confirms a salary of $181,244 for the city manager, not including car allowance. Salary application must comply with the salary limitations set by state statute, therefore PTO applies to the city manager’s car allowance of $600 per month. City council also approves an additional 471.23 hours of PTO for the city manager in 2019. The city manager’s salary will remain at 2018 levels until city council approves an annual performance evaluation, and at that time the 2019 salary stated here is approved with retro-pay back to January 1, 2019; and C. Amends Section 20.7 of the personnel manual as follows with new underlined area: 20.7 Call Back See Section 6.8 for Call Back. Additionally, effective January 1, 2018, an employee called in to work by the employer due to an emergency call back will receive a minimum of three (3) hours pay at one and one-half (1 ½) times the employee’s base pay rate. D. Approves continuation of participation in the Volunteer Firefighters’ Benefit Association of MN Benefit Program for 2018, consistent with Resolution 05-150. Reviewed for administration: Adopted by the City Council Dec. 17, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk