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HomeMy WebLinkAbout2025/05/21 - ADMIN - Minutes - Community Technology Advisory Commission - Regular Community technology advisory commission meeting May 21, 2025 6 p.m. Community technology advisory commission Minutes Members present: Rudyard Dyer, Drew Keogh, Rolf Peterson, Konnor Slaats, Benjamin Straus Members absent: Mike Siegler, Nat Johnson Staff liaison: Jacque Smith, communications and technology director 1. Call to order – roll call Meeting was called to order at 6:05 p.m. 2. Approval of minutes – March 26, 2025 Peterson moved, Dyer seconded a motion to approve the minutes as written. There were no objections. 3. Business Vice Chair Slaats recapped the March 26 city council study session, at which council members expressed interest in policy guidance from the commission. Council suggestions included joining email lists for government technology, creating white papers, developing a brochure and participating in community events. Members discussed tabling at community events to address public questions and improve communications. Smith said a list of upcoming city events could be provided to commission members and stated it would be important to know exactly the goal of tabling to set appropriate expectations with the community. Members also briefly touched on the brochure idea. Members went on to discuss potential technology-related topics for a white paper, such as electric vehicle chargers at public parks and new businesses; installation of solar panels at homes; or technologies for a potential new public safety facility, which had been suggested by a city council member. Dyer suggested collaborating with other commissions who have interest in these topics, such as environment and sustainability, parks and recreation and/or police advisory commissions. It was agreed that any road map produced for the commission’s focus and priorities should align with the city’s strategic priorities and have approval from the city council using the new advisory form. Commission members discussed identifying common themes of potential policy initiatives from the last six to 24 months of city council meetings, using AI tools like ChatGPT to summarize the meetings and identify common themes. Straus started this work during the meeting, generating an idea of supporting economic development using smart city tools. Members agreed on next steps: • Review the Vision 3.0 information for strategic priorities and community ideas, since Vision 4.0 won’t be complete until 2026. • Review previous CTAC minutes and agendas for historical information about previous commission actions and initiatives. • Find a way to collaborate on ideas while complying with open meeting laws, to settle on three to five ideas to present to city council via the advisory form as part of a roadmap • Add a working session June 25, 2025, to further discuss the ideas raised at this meeting. 4. Staff updates Smith provided updates on stipends and term limits for boards and commission members; more information will be forthcoming from the city’s community engagement coordinator. Smith encouraged members to stay engaged in the Vision 4.0 process. Slaats stated he had participated in facilitator training and found it very useful; Straus also participated and intends to host a Vision 4.0 meeting at his apartment complex. 5. Commission member updates - None 6. Next meeting: June 25, 2025 7. Adjournment Peterson moved, Dyer seconded a motion to adjourn the meeting, all voted in favor. Meeting ended at 6:54 p.m. These minutes were created with the assistance of a generative AI transcript service, then edited, reviewed and finalized by a human.