HomeMy WebLinkAbout2025/04/07 - ADMIN - Agenda Packets - City Council - RegularAGENDA
APRIL 7, 2025
6:00 p.m. Economic Development Authority meeting – Council Chambers
1.Call to order
2.Approve agenda.
3.Minutes
a.Minutes of February 18, 2025 EDA meeting
b.Minutes of March 3, 2025 EDA meeting
4.Consent items
a.Approve EDA disbursements
b.Resolution approving amendment to prior grant agreements with Metropolitan Council
5.Public hearings – none.
6.Regular business – none.
7.Communications and announcements
a.STEP biannual update
8.Adjournment.
6:15 p.m. City council meeting – Council Chambers
1.Call to order
a.Roll call.
b.Pledge of Allegiance.
2.Approve agenda.
3.Presentations
a.Proclamation observing National Therapy Animal Day
b.Proclamation observing Arbor Day and Arbor Month 2025
c.Recognition of donations
4.Minutes
a.Minutes of January 27, 2025 joint city council and school board meeting
b.Minutes of February 3, 2025 special study session
c.Minutes of February 27 and 28, 2025 city council retreat
d.Minutes of March 3, 2025 city council meeting
Agenda EDA and city council meetings of April 7, 2025
5. Consent items
a. Approve city disbursements
b. Resolution approving donation to parks and recreation department - Ward 4
c. Resolution accepting donation from New Buildings Institute for Emily Ziring to attend the 2025
Getting to Zero Forum
d. Resolution to prioritize federal congressionally directed spending requests
e. Approve contract for investment management services with PMA Asset Management, LLC
f. Approve bid for 2025 Pavement Management project (4025-1000) - Ward 4
g. Approve bid for 2025 Commercial Street Rehabilitation project (4025-1050) - Ward 2
h. Approve bid for 2025 Concrete Replacement project (4025-0003)
i. Resolution authoring special assessment for water service line repair at 4120 Excelsior Boulevard -
Ward 2
j. Approval temporary extension of licensed premises - Copperwing Distillery
6. Public hearings – none.
7. Regular business – none.
8. Communications and announcements – none.
9. Adjournment.
Members of the public can attend St. Louis Park Economic Development Authority and city council meetings in person. At regular
city council meetings, members of the public may comment on any item on the agenda by attending the meeting in-person or by
submitting written comments to info@stlouisparkmn.gov by noon the day of the meeting. Official minutes of meetings are
available on the city website once approved.
Watch St. Louis Park Economic Development Authority or regular city council meetings live at bit.ly/watchslpcouncil or at
www.parktv.org, or on local cable (Comcast SD channel 14/HD channel 798). Recordings of the meetings are available to watch on
the city's YouTube channel at www.youtube.com/@slpcable, usually within 24 hours of the meeting’s end.
City council study sessions are not broadcast. Generally, it is not council practice to receive public comment during study sessions.
The council chambers are equipped with Hearing Loop equipment and headsets are available to borrow.
If you need special accommodations or have questions about the meeting, please call 952.924.2505.
Meeting: Economic development authority
Meeting date: April 7, 2025
Minutes: 3a
Unofficial minutes
EDA meeting
St. Louis Park, Minnesota
Feb. 18, 2025
1. Call to order.
President Budd called the meeting to order at 6:03 p.m.
a. Roll call
Commissioners present: President Sue Budd, Lynette Dumalag, Paul Baudhuin, Tim Brausen,
Yolanda Farris, Nadia Mohamed (arrived 6:05 p.m.), Margaret Rog
Commissioners absent: none
Staff present: City manager (Ms. Keller), city attorney (Mr. Mattick), community development
director (Ms. Barton), finance director (Ms. Cruver), administrative services director (Ms.
Brodeen), senior planner (Ms. Chamberlain), community engagement coordinator (Mr.
Coleman), economic development manager (Mr. Hunt), zoning administrator (Mr. Morrison),
housing supervisor (Ms. Olson), deputy city clerk (Ms. Scott-Lerdal), HR director (Ms. Vorpahl),
planning manager (Mr. Walther)
2. Approve agenda.
It was moved by Commissioner Brausen, seconded by Commissioner Farris, to approve the EDA
agenda as presented.
The motion passed 6-0 (Commissioner Mohamed absent).
3. Minutes.
a. EDA meeting minutes of Jan. 21, 2025
Commissioner Dumalag noted a correction on page 2, paragraph 2 to read, “Commissioner
Dumalag stated that the city was in negotiations with the developer when the letter was
received. She shares the concerns that Commissioner Rog presented, but noted she will support
the recommended action since an applicant, by law, is not judged on their hiring practices.
Commissioner Dumalag reiterated that more questions will come up when the developer will
come before the city council for TIF or other incentives. She stated that the city council also has
a responsibility to the taxpayers.”
Commissioner Dumalag also noted to staff that on the city website, the video link to the city
council and EDA meeting of Jan. 21, 2025 is incorrectly linked to a planning commission
meeting.
Economic development authority meeting of April 7, 2025 (Item No. 3a) Page 2
Title: EDA meeting minutes of February 18, 2025
It was moved by Co mmissioner Brausen, seconded by Commissioner Farris, to approve the EDA
meeting minutes of Jan. 21, 2025, as amended.
The motion passed 6-0 (Commissioner Mohamed absent).
4. Consent items.
a. Approval of contract with Kutak Rock LLP for Economic Development Authority legal
services
It was moved by Co mmissioner Brausen, seconded by Commissioner Baudhuin, to approve the
consent items as listed and to waive reading of all resolutions .
The motion passed 6-0 (Commissioner Mohamed absent).
5. Public hearings – none.
6. Regular business.
a. EDA Resolutions No. 25-06 and 25-07 establishing the Terasă Tax Increment Financing
District and interfund loan to reimburse EDA for costs related to administering the
district - Ward 4
Mr. Hunt presented the staff report.
Commissioner Brausen stated that although this project is in Ward 4, it involves the whole city.
He is excited about the project, which will be used for affordable and market rate housing as
well as retail. The commercial market is changing rapidly, and this is an appropriate use of
property; he will support the requests.
Commissioner Rog stated throughout her time as a commissioner and council member, she has
found it challenging to find the proper entry point and timing for sharing her views on Tax
Increment Financing (TIF) funding requests. TIF funding approvals come before the EDA and
council for each project, and only now are they being asked to approve the actual funding
agreement of $5.54 million.
Commissioner Rog stated that she will oppose this request in keeping with her current views
and concerns regarding what she feels is the overuse of this financing tool. She shared she is in
the minority in this position and respects the differing perspectives of staff and her fellow
commissioners. However, she does feel it is important to continue voicing her concerns and her
rationale for opposing the use of TIF for this development.
Commissioner Rog stated this development will house an estimated 350 to 400 new residents .
There will be no increase in public funding via property taxes for city services the residents will
utilize for the next decade. Combined with all the other new and planned multifamily
developments and existing TIF agreements, she still struggles to grasp how thousands of new
residents will not create additional demands on staff and the budget. Policing services,
Economic development authority meeting of April 7, 2025 (Item No. 3a) Page 3
Title: EDA meeting minutes of February 18, 2025
emergency medical services programs, events and other benefits residents enjoy are funded via
property taxes.
Commissioner Rog stated we do know that TIF is tax revenue that will be collected in the
future, but TIF agreements should be balanced against the cost of providing services to current
residents. It is her belief that this particular development truly meets the identified housing and
retail needs that most residents really want.
Commissioner Rog referenced the 2023 Maxfield Housing Study, which predicted saturation of
the market rate multifamily rental housing market and even recommended a pause on this type
of housing for now. The report also recommends adding significantly more senior housing such
as condominiums and townhomes; this is the kind of housing she could more easily support
with TIF, while understanding she cannot control everything developers do on private land.
Commissioner Rog stated she can understand why the developer wants to build this type of
housing and retail development. With a market rate of 80%, including a grocery store and drive-
through coffee shop, this makes sense from an investment standpoint. However, she will not
support subsidizing this investor and developer to guarantee or increase the likelihood of a high
rate of return on their investment by deferring property taxes for over a decade .
Commissioner Rog stated the developer would be required to adhere to the city’s affordable
housing and green building policies regardless of TIF and the Planned Unit Development (PUD)
has already been approved. She added there is already a guarantee of affordable housing,
which is part of her consideration in opposing the TIF.
Commissioner Rog stated staff, and the EDA have different perspectives on TIF that make sense
to them and work for them. She noted her intent was not to suggest the city should never use
TIF; she hopes her comments create space for an interest in more detailed future conversations
about the pros and cons of each TIF request. She stated she will be voting against the requests.
Commissioner Dumalag stated there have been many discussions on TIF, but she will vote in
support of this motion. She stated this is a class B- property and she has toured it, noting there
are many opportunities for this asset. Generally speaking, the West End is a great commercial
district that wants more walkable spaces to amenities, and noted she will support th e request.
Commissioner Baudhuin stated he is torn and feels compelled by Commissioner Rog’s words.
He agrees with many of her points, but because of the largely vacant nature of the business
park, he supports this project because something needs to happen in that area. There also
needs to be more affordable housing in the West End. He added the EDA needs to take a very
serious look at TIF. He is concerned that the city has entered a place where the “but for” clause
has become a “must do” clause and he wants to examine this more. It feels like commissioners
are being forced to give applicants TIF even if they meet only a minimum of criteria and
wonders how “but for” is determined. He will support this motion but also supports
Commissioner Rog’s position.
Commissioner Brausen stated TIF is being mischaracterized as a handout to developers and t hat
is not the way the city utilizes it. He stated it is a loan for future tax revenues that would not
Economic development authority meeting of April 7, 2025 (Item No. 3a) Page 4
Title: EDA meeting minutes of February 18, 2025
exist “but for” this development occurring. He stated the developer actually needs the loan to
make the project financially feasible and profitable, adding the project would not proceed
otherwise.
Commissioner Brausen stated the city hires consultants to go through an analysis on the
project. Based upon the consultants' recommendation, it makes sense to lend this development
$5.5 million of future tax revenues. The land is appraised at about $6 million, which generates
$300,000 worth of tax revenue, and that tax revenue is still going to come back to the city. He
explained what the city is loaning out is the funds for additional tax revenue that it is going to
receive for a $91 million assessed property, while still having the $330,000 in base value to
provide essential services to the property.
Commissioner Brausen noted that new residents pay for utilities which contribute to paying for
utility costs, as well as franchise fees and other taxes related to the property that will pay for
road repairs and other things. The only question is whether adding 300 residents will truly
increase public safety expenditures substantially, noting he does not think there is any evidence
of this. The city will get a tremendous return on investment that it would not have had
otherwise. The addition of multiple affordable units includes some housing targeted towards
people that earn 30% of the area median income.
Commissioner Brausen stated the importance of a development that promotes economic
growth and housing affordability at the West End. He will continue to support this type of
development within the city using TIF.
Commissioner Rog asked if $40,000 is the property tax currently paid annually to the city
currently. Mr. Hunt stated that the amount was approximately correct.
Commissioner Rog stated that the amount is lower than the 32% the city typically collects and
asked why. Mr. Hunt stated the property currently pays less than $42,000 in property taxes,
which reflects its assessed value determined by its commercial property class rate, property
value and the vacancy in the building.
Commissioner Rog asked about housing vouchers and if that is guaranteed income to the
developers, and if there is any risk or financial outlay. Ms. Barton stated the vouchers will allow
occupants to pay no more than 30% of their gross income while the voucher pays the rest when
the unit is occupied. She stated housing vouchers are typically granted for five years by the
housing authority but can be granted for up to 20 years.
Commissioner Mohamed stated she agrees with Commissioner Rog’s comments; the subject of
TIF will continue to come back for discussion. She agreed with Commissioner Brausen’s and
Baudhuin’s comments as well and shared that in her opinion, the city is not being forced to do
anything. She stated TIF is a policy decision furthering goals for the city. The West End should
have more affordable housing and if it adds to economic growth of the city, she is in support of
that. She added that commissioners do have autonomy and are not forced to say yes to
projects, and that they are empowered to say no if something does not fit the goals of the city.
Economic development authority meeting of April 7, 2025 (Item No. 3a) Page 5
Title: EDA meeting minutes of February 18, 2025
Commissioner Farris stated the space is not being used adequately and this brings affordable
housing to the West End, and she will support the requests.
President Budd stated she will also support the motion and stated there is a huge housing
shortage throughout Minnesota. She stated the market rate is determined by supply, so the
more the city adds to supply, the more it can impact the market rate by the basic laws of
economics.
President Budd commented that adding housing, as far as it relates to TIF, can be difficult to
understand but the upcoming projects will add substantially to the city’s budget. She noted
additional TIF at this point makes sense relating to the city’s goals: this is a $91 million project,
and taxes will go from $42,000 to nearly $400,000 within 11 years. This request meets the city’s
long-term goals, and while she appreciates Commissioner Rog’s reference to the Maxwell
Report and feels it is worth revisiting, she will support the requests.
Commissioner Brausen added that the city’s portion of taxes is $41,656 for 2025 and the
$300,000 is what the city’s portion would be after decertification of TIF in 11 years. He
summarized that at some point, the city will collect significantly more taxes.
It was moved by Commissioner Brausen, seconded by Commissioner Mohamed, to adopt EDA
Resolutions No. 25-06 establishing the Terasă Increment Financing District and interfund loan
and to adopt EDA Resolutions No. 25-07 authorizing an interfund loan for the advance of
certain costs in connection with the administration of Terasă TIF district.
The motion passed 6-1 (Commissioner Rog opposed).
b. EDA Resolution No. 25-08 approving the contract for private redevelopment between
the EDA, the city and Terasă LLC – Ward 4
Mr. Hunt presented the staff report.
Commissioner Brausen stated he generally does believe that this development furthers the
purposes and the strategic priorities in the city. It is in the interest of our residents to create
additional housing, and he will support the redevelopment.
It was moved by Co mmissioner Brausen, seconded by Commissioner Mohamed, to adopt EDA
Resolution No. 25-08 approving private redevelopment contract between EDA, the city, and
Terasă LLC.
The motion passed 6-1 (Commissioner Rog opposed).
7. Communications and announcements - none.
8. Adjournment.
The meeting adjourned at 6:34 p.m.
______________________________________ ______________________________________
Melissa Kennedy, EDA secretary Sue Budd, EDA president
Meeting: Economic development authority
Meeting date: April 7, 2025
Minutes: 3b
Unofficial minutes
EDA meeting
St. Louis Park, Minnesota
March 3, 2025
1. Call to order.
President Budd called the meeting to order at 6:17 p.m.
a. Roll call
Commissioners present: President Sue Budd, Lynette Dumalag, Paul Baudhuin, Tim Brausen,
Yolanda Farris, Nadia Mohamed, Margaret Rog
Commissioners absent: none
Staff present: City manager (Ms. Keller), deputy city manager (Ms. Walsh), community
development director (Ms. Barton), senior planner (Ms. Chamberlain), public works director
(Mr. Hall), engineering director (Ms. Heiser), building and energy director (Mr. Hoffman),
economic development manager (Mr. Hunt), zoning administrator (Mr. Morrison), property
maintenance and licensing manager (Mr. Pivec), deputy city clerk (Ms. Scott -Lerdal), planning
manager (Mr. Walther)
2. Approve agenda.
It was moved by Commissioner Dumalag, seconded by Commissioner Mohamed, to approve the
EDA agenda as presented.
The motion passed 7-0.
3. Minutes.
a. EDA meeting minutes of Feb. 3, 2025
It was moved by Co mmissioner Rog, seconded by Commissioner Farris, to approve the EDA
meeting minutes of Feb. 3, 2025, as presented.
The motion passed 7-0.
4. Consent items.
a. Approve EDA disbursements
b. EDA Resolution No. 25-09 to approve termination of Ellipse on Excelsior and Ellipse II
redevelopment contracts - Ward 2
Economic development authority meeting of April 7, 2025 (Item No. 3b) Page 2
Title: EDA meeting minutes of March 3, 2025
It was moved by Co mmissioner Mohamed, seconded by Commissioner Brausen, to approve the
consent items as listed and to waive reading of all resolutions .
The motion passed 7-0.
5. Public hearings – none.
6. Regular business – none.
7. Communications and announcements – none.
8. Adjournment.
The meeting adjourned at 6:18 p.m.
______________________________________ ______________________________________
Melissa Kennedy, EDA secretary Sue Budd, EDA president
Meeting: Economic development authority
Meeting date: April 7, 2025
Consent agenda item: 4a
Executive summary
Title: Approve EDA disbursements
Recommended action: Motion to approve EDA disbursement claims for the period of Feb. 26 –
March 25, 2025.
Policy consideration: Does the EDA approve the disbursements for the period ending March 25,
2025?
Summary: The finance department prepares this report monthly for the EDA to
review and approve. The attached report shows both EDA disbursements paid by physical
check and those by wire transfer or Automated Clearing House (ACH) when applicable.
Financial or budget considerations: Review and approval of disbursements by the EDA is
required and provides another layer of oversight to further ensure fiscal stewardship.
Strategic priority consideration: Not applicable.
Supporting documents: EDA disbursement summary
Prepared by: Estela Mulugeta, accounting specialist
Reviewed by: Amelia Cruver, finance director
Approved by: Cindy Walsh, deputy city manager
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
1,457.41CENTERPOINT ENERGY EDA - 4300 36 1/2 G&A Heating Gas Utility
1,457.41
12.29EHLERS & ASSOCIATES INC Mera Wayzata Project TIF G&A Consulting Fees/Fees For Serv
12.29 Beltline Residences TIF G&A Consulting Fees/Fees For Serv
12.29Wooddale Ave Ap TIF G&A Consulting Fees/Fees For Serv
12.29Texa Tonka TIF G&A Consulting Fees/Fees For Serv
12.29Parkway Residual TIF G&A Consulting Fees/Fees For Serv
12.29Bridgewater Bank TIF G&A Consulting Fees/Fees For Serv
12.29Wooddale Station TIF G&A Consulting Fees/Fees For Serv
12.29Elmwood Apartments TIF G&A Consulting Fees/Fees For Serv
12.29Duke West End TIF G&A Consulting Fees/Fees For Serv
687.50Development - EDA G&A Consulting Fees/Fees For Serv
12.29Park Commons TIF G&A Consulting Fees/Fees For Serv
12.29Rise on 7 TIF G&A Consulting Fees/Fees For Serv
12.31Hwy 7 Business Center TIF G&A Consulting Fees/Fees For Serv
835.00
230.00KENNEDY & GRAVEN EDA - 4300 36 1/2 G&A Consulting Fees/Fees For Serv
391.00Wooddale Station TIF G&A Consulting Fees/Fees For Serv
1,130.00Development - EDA G&A Consulting Fees/Fees For Serv
1,751.00
218.29XCEL ENERGY EDA - 4300 36 1/2 G&A Electric Utility
218.29
Report Totals 4,261.70
Economic Development Authority meeting of April 7, 2025 (Item No. 4a)
Title: Approve EDA disbursements Page 2
Meeting: Economic development authority
Meeting date: April 7, 2025
Consent agenda item: 4b
Executive summary
Title: Resolution approving amendment to prior grant agreements with Met ropolitan Council
Recommended action: Motion to adopt EDA resolution approving amendment to prior grant
agreements with the Metropolitan Council.
Policy consideration: Does the EDA wish to approve an amendment to prior grant agreements
with the Metropolitan Council allowing grants deployed as loans to be used for affordable
housing purposes?
Summary: In August 2024, the Metropolitan Council (“council”) updated its guidance regarding
grants deployed as loans. Specifically, the council authorized Livable Communities Act (LCA)
grantees with closed grants that were deployed as loans to use any future loan repayments to
continue to support the original project or to support other projects that would help the
municipality meet its affordable and life-cycle housing goals.
The EDA previously received grant funds from the council’s Livable Communities Demonstration
Account, Tax Base Revitalization Account, and/or the Local Housing Incentives Account grant
programs (the “grant funds”). With the approval of the council, the EDA used the grant funds to
provide loans to the following affordable housing developments: Union Park Flats, Rise on 7
and Arbor Court.
The council has prepared an agreement permitting redeployment of repayment proceeds for
grant funds as loan proceeds (the “agreement”) between the EDA and the council clarifying the
EDA’s ability to reuse payments received from developers on the loans made from grant funds
to be used for affordable housing purposes.
The EDA’s legal counsel reviewed the proposed agreement and recommended its approval.
Financial or budget considerations: Below are the council grants deployed as loans and when
they are required to be paid back for subsequent transfer to the Affordable Housing Trust Fund
(AHTF):
•Arbor Court $184,300 to be paid back November 30, 2052*
•Rise on 7 $1,430,000 to be paid back December 31, 2064*
•Union Park Flats $1,900,000 to be paid back June 30, 2066*
*= or earlier upon sale of property
Strategic priority consideration: St. Louis Park is committed to providing a broad range of
housing and neighborhood oriented development.
Supporting documents: Resolution
Prepared by: Clancy Ferris, legislative & grants analyst
Reviewed by: Greg Hunt, economic development manager
Karen Barton, community development director & EDA executive director
Approved by: Cindy Walsh, deputy city manager
Page 2 Economic development authority meeting of April 7, 2025 (Item No. 4b)
Title: Resolution approving amendment to prior grant agreements with Metropolitan Council
EDA Resolution No. 25 - ______
Approving amendment to various grant agreements
Be it resolved by the board of commissioners (the “board”) of the St. Louis Park
Economic Development Authority (the “authority”) as follows:
Section 1. Recitals; authorization.
(a)The authority previously received grant funds from the Metropolitan Council’s (the
“council”) Livable Communities Demonstration Account, Tax Base Revitalization Account, and/or
the Local Housing Incentives Account grant programs (the “grant funds”). With the approval of the
council, the authority used the grants funds to provide loans to the following affordable housing
projects: (i) Union Park Flats, (ii) Rise on 7 and (iii) Arbor Court (previously known as Wooddale
Avenue Apartments).
(b)The council has prepared an agreement permitting redeployment of repayment
proceeds for grant funds as loan proceeds (the “agreement”) between the authority and the
council clarifying the authority’s ability to reuse payments received from developers on the loans
made from grant funds.
(c)The board has reviewed the agreement and finds that the execution thereof is in
the best interest of the City of St. Louis Park and its residents.
Section 2. Approval of documents.
(a)The board approves the agreement in substantially the form presented to the
board, together with any related documents necessary in connection therewith, including
without limitation all documents, exhibits, certifications, or consents referenced in or attached
to the prior grant agreements (the “documents”).
(b)The board hereby authorizes the president and executive director, in their
discretion and at such time, if any, as they may deem appropriate, to execute the documents
on behalf of the authority, and to carry out, on behalf of the authority, the authority’s
obligations thereunder when all conditions precedent thereto have been satisfied. The
documents shall be in substantially the form on file with the authority and the approval hereby
given to the documents includes approval of such additional details therein as may be
necessary and appropriate and such modifications thereof, deletions therefrom and additions
thereto as may be necessary and appropriate and approved by legal counsel to the authority
and by the officers authorized herein to execute said documents prior to their execution; and
said officers are hereby authorized to approve said changes on behalf of the authority. The
execution of any instrument by the appropriate officers of the authority herein authorized shall
be conclusive evidence of the approval of such document in accordance with the terms her eof.
This resolution shall not constitute an offer and the documents shall not be effective until the
date of execution thereof as provided herein.
Page 3 Economic development authority meeting of April 7, 2025 (Item No. 4b)
Title: Resolution approving amendment to prior grant agreements with Metropolitan Council
(c)In the event of absence or disability of the officers, any of the documents
authorized by this resolution to be executed may be executed without further act or
authorization of the board by any duly designated acting official, or by such other officer or
officers of the board as, in the opinion of the city attorney, may act in their behalf. Upon
execution and delivery of the documents, the officers and employees of the board are hereby
authorized and directed to take or cause to be taken such actions as may be necessary on
behalf of the board to implement the documents.
Section 3. Effective date. This resolution shall be effective upon approval.
Reviewed for administration: Adopted by the Economic Development
Authority April 7, 2025:
Karen Barton, executive director Sue Budd, president
Attest
Melissa Kennedy, secretary
Meeting: Economic development authority
Meeting date: April 7, 2025
Communications and Announcements: 7a
Executive summary
Title: STEP biannual update
Recommended action: None. Attached report is for the EDA’s information and reference.
Policy consideration: None
Summary: In June 2022, the EDA agreed to loan STEP $1 million from the Development Fund to
enlarge and renovate its facility at 6812 West Lake Street and expand its operations. Per the
loan agreement, STEP is required to submit a biannual report to the EDA providing an update
on its expansion project and fundraising efforts. Attached is STEP’s report of March 19, 2025,
for the EDA’s information and reference.
Financial or budget considerations: The EDA entered into a loan agreement with STEP on
June 20, 2022, for $1,000,000 at three percent annual interest over a five-year term. STEP is in
compliance with the terms of the loan agreement.
Strategic priority consideration: St. Louis Park is committed to providing a broad range of
housing and neighborhood oriented development.
Supporting documents: STEP’s report of March 19, 2025
Prepared by: Greg Hunt, economic development manager
Reviewed by: Karen Barton, community development director & EDA executive director
Approved by: Cindy Walsh, deputy city manager
6812 West Lake Street St Louis Park, MN 55426
952-925-4899 phone 952-925-5161 fax info@STEPslp.org www.STEPslp.org
March 19, 2025
St Louis Park Economic Development Authority
5005 Minnetonka Blvd
St Louis Park, MN 55416
Dear Commissioners and EDA staff:
STEP is pleased to share the progress on its once-in-a-generation expansion. The project is
more fully meeting the changing community needs and situates STEP to robustly serve St Louis
Park for decades to come. Since the previous update in September, some minor improvements
have been completed. The main focus continues to be fully utilizing the expanded space and
securing additional financial support.
Construction progress
The construction schedule has been accomplished in the following phases.
Phase 1 [July 2022-December 2022]: Renovation of newly acquired building. Added
clothing program space, staff offices, community room, and warehouse storage.
Phase 2 [January-February 2023]: Renovation of preexisting building. Added walk-in
refrigeration and expanded food shelf shopping area.
Phase 3 [July 2023 – Current]: Exterior renovations. Completed tuckpointing and
masonry repair and installed awnings in 2023. Completed door installations and
additional masonry repair in 2024. Landscaping, exterior painting and signage are
planned for 2025.
The enlarged food shelf program has been in full operation since April 2023. This was fortunate
timing, since STEP has experienced a significant increase in food program visits. STEP’s popular
no-cost clothing program resumed in July 2024.
Fundraising progress
STEP’s Space to Serve campaign has a goal to raise $2.7 million to fund the construction and
operational costs of the expansion. As of March 2025, STEP has secured about 66% of the
funds. This includes the $68,792 award from the City as part of the St Louis Park Nonprofit
Capacity Building Grant in 2024.
In 2025, STEP is beginning the public phase of the fundraising campaign, coinciding with the
50th anniversary of STEP’s founding. In 1975, STEP was founded via a collaboration between
area faith communities and the city government. STEP is holding a 50th anniversary gala on May
22, 2025. The fundraising goal is $100,000, all of which will go to the Space to Serve campaign.
Economic Development Authority meeting of April 7, 2025 (Item No. 7a)
Title: STEP biannual update Page 2
6812 West Lake Street St Louis Park, MN 55426
952-925-4899 phone 952-925-5161 fax info@STEPslp.org www.STEPslp.org
Program update
STEP has experienced a significant and
continuing increase in the demand for
services over the past three years. STEP
would have been challenged in meeting this
need without the completion of the facility
expansion.
In the preceding 12 months, STEP has had
87% more visits than during the same period
two years ago.
The Holiday Toy program served a record breaking 828 St. Louis Park children last December, a
40% increase from two years ago. STEP distributed 56,675 diapers the past 12 months, an 116%
increase from the previous year.
STEP was forced to suspend the no-cost clothing program at the beginning of the pandemic.
The space previously utilized by that program was then utilized for the necessary expansion of
food support. During the first full year back, the program distributed 3,123 bags of clothes and
616 winter coats, conservatively valued at $98,000. Demand remains steady in its second year.
Housing insecurity is also on the rise. Thanks to increased funding from the City of St. Louis
Park, STEP is beginning to be able to respond to the significant increase in demand for
emergency rental assistance.
STEP’s largest program, which is relied on by the most people, is the food program. The number
of food shelf visits is up significantly. Since the expanded food shelf opened in April 2023, STEP
has experienced 64% more household visits than the preceding 17 months, but even more-so in
the most recent months. Due to the building expansion, STEP is able to provide food assistance
in three delivery methods, depending on the family’s needs: in-person shopping from STEP’s
improved food shelf, curbside pickup, and front door delivery. The building expansion has
enabled STEP to meet the increased demand, while many other area food shelves struggle to
respond to the demands in their communities.
STEP’s facility and programming expansion has been well-timed to respond to the growing
community need. By continuing to partner with the City of St. Louis Park, STEP will continue to
make an impact on the lives of our neighbors.
Sincerely,
Derek Burrows Reise
Executive Director
9470
14460
17676
0
2000
4000
6000
8000
10000
12000
14000
16000
18000
20000
Individual Visits
Food Program Visits Previous 12 Months
2 Years Ago Previous Year Current Year
Economic Development Authority meeting of April 7, 2025 (Item No. 7a)
Title: STEP biannual update Page 3
Meeting: City council
Meeting date: April 7, 2025
Presentation: 3a
Executive summary
Title: Proclamation observing National Therapy Animal Day
Recommended action: Mayor to read proclamation observing National Therapy Animal Day on
April 30, 2025.
Policy consideration: None.
Summary: National Therapy Animal Day was first recognized in 1992 by the American
Veterinary Medical Association. It is celebrated in the United States on April 30 each year to
recognize the work of therapy animals and the deep, innate connection shared between
animals and humans. Celebrating current therapy animal teams, this day of observation is also
an opportunity to encourage more pet owners to consider becoming volunteers and contribute
towards a happier, healthier community through greater access to safe and meaningful visits
with therapy animals.
Therapy animal visits decrease reported feelings of fear, anxiety and loneliness. The positive
effects of therapy animals have also been scientifically proven to shorten recovery times and
lowering perceived levels of pain as well as supporting motivation and focus that helps humans
engage in learning.
This year, the St. Louis Park City Council welcomes special guests Susan Goll and Karen
McKernan with their therapy dogs, Bea and Peyton. Both teams are active members of Pet
Partners, an organization that has registered and supported thousands of volunteer therapy
animal teams since 1977, resulting in millions of meaningful visits worldwide.
Ms. Goll (with Bea) and Ms. McKernan (with Peyton) have volunteered their time and skills for
Parkshore Senior Living, St. Louis Park High School, Methodist Hospital, Groves Academy, Shout
Out Loud and the St. Louis Park Library.
The City of St. Louis Park recognizes that the work of therapy animal teams is a force for good in
our community.
Financial or budget considerations: Not applicable.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Resource page, proclamation
Prepared by: Amanda Scott-Lerdal, deputy city clerk
Reviewed by: Melissa Kennedy, city clerk
Approved by: Cheyenne Brodeen, administrative services director
City council meeting of April 7, 2025 (Item No. 3a) Page 2
Title: Proclamation observing National Therapy Animal Day
Resource Page:
In recognition of National Therapy Animal Day, the City of St. Louis Park encourages you to:
• Learn more about the work of therapy animal teams in our nation and community
o www.nationaltherapyanimalday.org.
o Volunteer Therapy Pet Programs: Pet Partners
o Talk to the animals: Animal-assisted therapy offers emotional support - Harvard
Health
• Create awareness on how St. Louis Park residents can support and engage in the work of
therapy animal teams
o Service and Emotional Support Animals / Minnesota.gov
o Facilities We Visit - North Star Therapy Animals of Pet Partners
City council meeting of April 7, 2025 (Item No. 3a) Page 3
Title: Proclamation observing National Therapy Animal Day
Proclamation observing
“National Therapy Animal Day”
Whereas, St Louis Park recognizes the thousands of therapy animal teams serving in
communities across the United States; and
Whereas, April 30 has been designated as National Therapy Animal Day in the United
States; and
Whereas, therapy animal teams in the City of St. Louis Park play an essential role in
improving human health and well-being through the human-animal bond; and
Whereas, therapy animal teams interact with a variety of people in our community
including veterans, seniors, students, patients and those approaching end of life; and
Whereas, research shows that humans interacting with therapy animals experience
positive changes to heart rate, blood pressure and immune system function, as well as
reduction in stress and depression; and
Whereas, these exceptional therapy animals who partner with their human companions
bring comfort and healing to those in need here in the St. Louis Park community schools,
medical facilities and organizations; and
Whereas, National Therapy Animal Day presents St. Louis Park residents the opportunity
to research and engage with therapy animal teams, including volunteer opportunities to create
greater access to meaningful therapy animal visits,
Now, therefore, let it be known that the mayor and city council of the City of St. Louis
Park, Minnesota, hereby observe National Therapy Animal Day and encourage all people to
recognize the profound impact of the bond between animals and humans.
Wherefore, I set my hand and cause the
Great Seal of the City of St. Louis Park to be
affixed this 7th day of April, 2025.
________________________________
Nadia Mohamed, mayor
Meeting: City council
Meeting date: April 7, 2025
Presentation: 3b
Executive summary
Title: Proclamation observing Arbor Day and Arbor Month 2025
Recommended action: Mayor is asked to read the proclamation designating Saturday, May 10,
2025, as Arbor Day and May 2025 as Arbor Month.
Policy consideration: Not applicable.
Summary: Arbor Day is a nationally recognized distinctive day designated to celebrate trees in
your community. Arbor Month is dedicated to planting, learning about and recognizing the
value of trees to our city.
Trees and forests play a vital role in creating a healthier community by reducing
cardio-metabolic conditions, reducing air pollution, storing carbon dioxide, reducing energy use
and improving mental health by reducing stress, increasing concentration and reducing
cognitive development issues in children. Promoting Arbor Day helps raise awareness of the
significant role trees and woodlands play in the city. It also encourages residents to support
efforts to protect our trees and woodlands, along with supporting the city’s urban forestry
program.
In addition to this proclamation, the initiative will be promoted on the city’s website and
through social media.
Financial or budget considerations: Not applicable.
Strategic priority consideration: St. Louis Park is committed to continue to lead in
environmental stewardship.
Supporting documents: Proclamation
Prepared by: Stacy M. Voelker, administrative coordinator
Reviewed by: Michael Bahe, natural resources manager
Jason T. West, parks and recreation director
Approved by: Cindy Walsh, deputy city manager
City council meeting of April 7, 2025 (Item No. 3b) Page 2
Title: Proclamation observing Arbor Day and Arbor Month 2025
Proclamation Observing
“Arbor Day on May 10, 2025”
and
“May 2025 as Arbor Month”
Whereas, the City of St. Louis Park has a long history of celebrating trees and has been
recognized as a “Tree City USA” since 1980; and
Whereas, the City of St. Louis Park has been newly recognized as a “Tree City of the
World” in 2024 and desires to continue in its tree planting ways ; and
Whereas, the health of people is tied to urban trees, and wherever planted, trees are a
source of joy and spiritual renewal; and
Whereas, trees and forests improve our mental health by reducing stress, increasing
concentration and reducing cognitive development issues in children; and
Whereas, each year, one mature tree removes and stores more than 48 pounds of
carbon dioxide from the atmosphere ; and
Whereas, energy use is dramatically reduced in urban communities that have a higher
density of trees.
Now therefore, let it be known that the mayor and city council of the City of St. Louis
Park do hereby proclaim May 10, 2025, as Arbor Day and the month of May 202 5 as Arbor
Month in St. Louis Park.
Let it further be known that we urge all citizens to support efforts that protect our
trees and woodlands, and to support our city’s urban forestry program.
Wherefore, I set my hand and cause the
Great Seal of the City of St. Louis Park to be
affixed this 7th day of April, 2025.
_________________________________
Nadia Mohamed, Mayor
Meeting: City council
Meeting date: April 7, 2025
Presentation: 3c
Executive summary
Title: Recognition of donations
Recommended action: Mayor announce and express appreciation for the following donation
being accepted at the meeting and listed on the consent agenda.
From Donation For
Kathy and David Cooper $2,500
Donation to the Parks and Recreation
Department for a bench to be installed
at Westwood Hills Nature Center
honoring Benny.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: None.
Prepared by: Amanda Scott-Lerdal, deputy city clerk
Reviewed by: Melissa Kennedy, city clerk
Approved by: Cheyenne Brodeen, administrative services director
Meeting: City council
Meeting date: April 7, 2025
Minutes: 4a
Unofficial minutes
City council and school board joint meeting
St. Louis Park, Minnesota
Jan. 27, 2025
The meeting convened at 6:10 p.m.
Council members present: Tim Brausen, Paul Baudhuin, Margaret Rog, Lynette Dumalag, Sue
Budd, Yolanda Farris, Mayor Nadia Mohamed
Council members absent: none
City staff present: City manager (Ms. Keller), deputy city clerk (Ms. Scott-Lerdal)
School board members present: Anne Casey, Sarah Davis, Celia Anderson, Abdihakim Ibrahim,
Taylor Williams, School Board Chair Colin Cox
School board members absent: Virginia Mancini
School system staff present: Superintendent (Dr. Hines), executive assistant (Ms. Hankerson)
Mayor Mohamed and School Board Chair Cox welcomed attendees and emphasized that this
evening’s workshop was for discussion purposes only, no official action was to be taken by
either body. This workshop’s purpose is solely to allow council members and school board
members to connect and collaborate; no decisions are to be made.
Each member of the city council and school board introduced themselves and gave a brief
statement of why they serve as an elected official.
Workshop Topics:
1. Making personal connections
Each member of the city council and school board described their experiences serving the
community as elected officials. Their comments highlighted several experiences held in
common. Together, the group discussed the importance of inclusion among elected leaders,
the honor of representing St. Louis Park’s diverse community and the desire to work more
closely together as elected representatives of the community as a whole.
2. Making organizational connections
The city council and school board members shared their perspectives on how to work more
closely in collaboration while respecting each other’s roles. They discussed the impact of
support and conversations, both formal and informal, in better understanding what each
elected body’s scope of work involves. The group also agreed that in the future, they would
return to discuss the role of school board appointees to designated seats on city boards and
commissions and exercises in public response.
City council meeting of April 7, 2025 (Item No. 4a) Page 2
Title: Meeting minutes of city council and school board joint meeting of January 27, 2025
The group agreed to work together for more frequent meetings that do not involve a quorum
for either elected body, allowing folks to share time together as neighbors. They agreed that
one-on-one communication is valuable and meets meeting law requirements.
City Manager Keller stated staff is working to understand what is coming for us as a city, as well
as our system partners, from state and federal legislative action.
Mayor Mohamed stated that all are supportive of the work we are doing, standing and acting
on our values. She proposed that the group come back to discussion before the end of the 2025
school year. Now that both groups have formed a personal connection, the next step is to have
deeper discussion of shared topics.
The meeting adjourned at 8:19 p.m.
______________________________________ ______________________________________
Melissa Kennedy, city clerk Nadia Mohamed, mayor
Meeting: City council
Meeting date: April 7, 2025
Minutes: 4b
Unofficial minutes
City council special study session
St. Louis Park, Minnesota
Feb. 3, 2025
The meeting convened at 8:02 p.m.
Council members present: Paul Baudhuin, Tim Brausen, Sue Budd, Yolanda Farris, Lynette
Dumalag, Margaret Rog
Council members absent: Mayor Nadia Mohamed
Staff present: City manager (Ms. Keller), housing supervisor and housing authority staff liaison
(Ms. Olson), sustainability manager and environment and sustainability commission staff liaison
(Ms. Ziring), communications and technology director and community technology advisory
commission staff liaison (Ms. Smith), community engagement coordinator (Mr. Coleman)
Discussion item
1.Boards and commissions protocol setting meeting.
Mr. Coleman presented the staff report. He stated that the primary focus of this discussion is to
set protocols, limitations, and obtain guidance from the council on each topic area.
Mr. Coleman stated that a workgroup, including Councilmembers Brausen, Budd and Rog, and
staff liaisons Ms. Olson, Ms. Smith and Ms. Ziring, provided input and developed
recommendations and expectations for workplans and proposed forms. Overall effectiveness of
boards and commissions is an evolving goal. For each topic, a set of recommendations and
implementation actions will be suggested for 2025 and 2026.
Roles and Expectations:
Council Member Rog asked if boards and commissions’ roles are governed by city code. Mr.
Coleman said that was correct. Council Member Rog asked if the proposed language and
discussion today were informal, working plans to be formalized later in city code. Mr. Coleman
stated that this discussion would add to what is laid out in the city code, giving detail and
direction from the city council to enhance and clarify.
Council Member Rog said she had not cross-checked the proposed language against the city
code and asked if that had already been done, or was planned to be. Mr. Coleman responded
that he would ensure that language would align.
City council meeting of April 7, 2025 (Item No. 4b) Page 2
Title: Special study session meeting minutes of Feb. 3, 2025
Council Member Dumalag stated that in the initial work of the redesign, the city attorney was
heavily involved in creating the language. Ms. Keller added that the city attorney had been
involved in the process over the years and would continue to assist with alignment.
Mr. Coleman directed the discussion to the policy question of boards and commissions
workplans and how the city council might initiate workplan items.
Council Member Budd asked whether boards and commissions members would be expected to
be a presence in the community. Mr. Coleman said the council should discuss this because
opportunities may depend on specific boards and their unique role. Council Member Budd
recommended “as appropriate” and that it should be a strong expectation, as boards and
commissioners attending city events is an asset to the council. As they are volunteers, additional
requirements for time commitment changes the requirement to serve on boards and
commissions. Mr. Coleman advised that this recommendation proceed with care. Ms. Keller
suggested that the workplans may further clarify expectations by scope and capacity.
Mayor Pro Tem Brausen stated he does not support the expectation of board members and
commissioners attending events.
Council Member Farris asked how commissioners would connect with the community if they are
not tabling at events. Mayor Pro Tem Brausen replied that the council members attend many,
but not all, community events to connect with the community and that boards and
commissions could emulate this practice.
Council Member Budd advised that at community events, council members are more visible as
well.
Council Member Baudhuin expressed concerns of setting up requirements for attendance
because then it has to be tracked. He suggested it be recommended, as people volunteer to
serve on boards and commissions in order to connect with the community. Ms. Keller suggested
that tabling at events is just one example of a way commissioners can connect and there are
broader ways to be present in the community.
Council Member Dumalag expressed concern over adding onto expectations after recruitment,
particularly regarding scheduling and availability. This may present challenges in being sure that
lived experiences and points of view are represented.
Mayor Pro Tem Brausen agreed that adding expectations of attendance would not feel inclusive.
Council Member Rog shared that boards and commissions appointees are sometimes
disappointed that their work may involve less community interaction than anticipated. She
recommended the wording of “encourage” and providing a roster of options for community
events.
City council meeting of April 7, 2025 (Item No. 4b) Page 3
Title: Special study session meeting minutes of Feb. 3, 2025
Council Member Baudhuin agreed that “encourage” is a good suggestion, and particular events
may be served well by specific invites by staff. For example, the race, equity and inclusion staff
may invite Human Rights Commissioners to attend the National Day of Racial Healing event. She
observed that commissioners are looking for opportunities to engage.
Mayor Pro Tem Brausen summarized the council’s consensus of support to encourage boards
and commissions to engage in the community.
Council Member Rog supplemented that name tags could help increase visibility for boards and
commissions.
Work Plans:
Mr. Coleman introduced the topic of workplans. The workgroup recommended treating
workplans as evolving documents that can be amended at any time, consisting of no more than
six items, with most initiated by council.
Council Member Rog asked if the intention was to make it common practice for items to
initiated by council with fewer workplan items set by staff. She also asked if the council’s
intention is to have workplan items initiated by the boards and commissions themselves.
Council Member Budd said that she had heard support for up to two workplan items initiated
by council, though she did not support keeping it at a strict number. Her support was for
flexibility and to avoid having all the direction for workplan items fall upon staff liaisons.
Council Member Baudhuin recommended encouraging boards and commissions initiate their
workplan items, as the boards and commissions exist separately from council in order to
provide a new point of view and to come up with ideas that the council did not; there should be
a mix.
Council Member Dumalag said she is open to either approach and past study sessions included
statements like “it would be great to have [named board or commission] weigh in on this.” She
is also open to having multiple boards and commissions take a look at one issue from different
perspectives.
Council Member Budd and Council Member Dumalag agreed that guardrails on workplans are
their recommendation.
Council Member Rog added there is a plan in place for an annual interface between boards and
commissions and the city council. She suggested these check-in meetings may serve as the time
that the list of workplan items is honed down to six by approval process, as clarified by Mr.
Coleman.
City council meeting of April 7, 2025 (Item No. 4b) Page 4
Title: Special study session meeting minutes of Feb. 3, 2025
Ms. Keller recommended protecting against boards and commissions preparing to work outside
their scope (in good faith) with the unintended result of undervalued work. Expectations about
appropriate workplan items, like examples and timelines, would provide further guardrails in
addition to the number.
Mayor Pro Tem Brausen asked if the language on workplan items was going to be amended. Mr.
Coleman observed that if workplan items were set as a minimum instead of a maximum, this
would ensure that the council’s direction and the purpose of the advisory body are in
alignment.
Council Member Budd supported this recommendation.
Council Member Rog supported the definition of a workplan item, observing that
communication with the city council is not a workplan item, per se.
Council Member Dumalag added a suggestion of six workplan items to be open at any time, and
that the definition of a workplan item should assist in not overloading or underutilizing certain
commissions.
Mayor Pro Tem Brausen said he does not want to micromanage the process. He asked if priority
setting for the council could include the action of adding an item to a workplan.
Ms. Keller pointed out that staff liaisons can help manage and advise workplan flow, as they are
acutely aware of whether their advisory body is wrapping up on items and has bandwidth for
more or is already invested fully.
Mayor Pro Tem Brausen said the council has consistently heard that boards and commissions
want more connection with the city council.
Council Member Rog agreed that ideas come up frequently in the interview process. She asked
if the council is saying “no” to staff-initiated workplan items.
Ms. Keller said she appreciated the question and would like to clearly delineate between the
expectation that staff will initiate workplan items and reserving the ability to do so as needed.
She further summarized that council could help clarify and limit workplan items through general
guidance such as definitions and examples. The consensus agreed not to have most items
initiated by the council and that the council asking a board or commission for perspective would
constitute an item on their workplan.
Council Member Rog pointed out that asking for perspective may be time sensitive. Ms. Keller
agreed that policy question and capacity would be considered and that clarification was needed
on how to add workplan items mid-stream.
Mr. Coleman presented the question of approving annual workplans in February.
City council meeting of April 7, 2025 (Item No. 4b) Page 5
Title: Special study session meeting minutes of Feb. 3, 2025
Council Member Budd asked for opportunity to review workplans in advance of their approval.
Council Member Baudhuin asked when the council will discuss workplans if they will be on the
consent agenda in February, as council members generally provide comment on but do not
discuss consent items.
Ms. Keller stated that for this year, there are different expectations due to the timeframe and
Mr. Coleman’s work to bring boards and commissions up to speed. In future years, there will be
more opportunities for discussion of workplans before the vote.
Council Member Baudhuin asked if all board and commission workplans are planned to be
considered under one consent item. Mr. Coleman confirmed that is how it is tentatively
scheduled.
Council Member Rog asked if boards and commissions are currently paused in their work while
they await workplan approval. Mr. Coleman stated that rollover of items means that work
continues this year, while new items are tentative pending approval. He added that workplans
would remain in effect until 2026, and once approved, will feature a process for adding new
items mid-stream.
Council Member Rog shared the context behind past practice for workplans. It was perceived
that boards and commissions were creating their own direction in a vacuum without the
connection to the work of the city council, though they were supposed to function as advisory
bodies. Council Member Rog stated her support for the proposed practice of matching
workplans during the council’s connection time with each board and commission.
Mr. Coleman asked for questions on the implementation of these changes as recommended by
the workgroup.
Council Member Dumalag expressed support, and that the living document workplan process is
very helpful to informing city council’s policy. Boards and commissions are invited to share their
work, and it is the city council’s responsibility to make informed decisions.
Meetings with city council:
Mr. Coleman shared the workgroup’s recommendation that boards and commissions not be
tied to setting their check-in meeting with the council during certain systems work, as it does
not always align as intended. Instead, each commission will be assigned a month during which
they will have the opportunity to meet with council for 30 to 60 minutes. This check-in meeting
will be individual between council and each commission. There will also be a broad recognition
meeting between council and all boards and commissions.
Council Member Rog stated that annual recognition was also suggested by survey response to
add collaboration opportunities between boards and commissions. She shared that it seemed
uncertain whether staff was in support of this annual meeting. She suggested a survey or check-
City council meeting of April 7, 2025 (Item No. 4b) Page 6
Title: Special study session meeting minutes of Feb. 3, 2025
in to see whether boards and commissions members wanted to hold the annual recognition
meeting.
Mr. Coleman asked for clarification on gauging the interest level of boards and commissions.
Ms. Keller confirmed that staff can assess interest levels to see if the annual recognition meeting
is in demand.
Mayor Pro Tem Brausen stated his support for the annual recognition meeting, and the ability to
express appreciation for boards and commissions work.
Council Member Budd recommended that it proceed if interest level is present at all – it does
not need to be unanimous to be valuable.
Council Member Dumalag shared her experience as a planning commissioner and how
informative she had found the annual meeting to be.
Mr. Coleman presented the 2025 implementation schedule and coordinating monthly meetings
where each board and commission is tentatively planned to come before the city council for a
check in meeting. At these individual meetings, the chair, vice chair and liaison will present their
workplan and have the opportunity to receive feedback and modifications from the council.
Council Member Budd confirmed that boards and commissions check-ins were to be included
during study sessions or special study sessions. Mr. Coleman confirmed this, and that no survey
of interest was needed.
Mayor Pro Tem Brausen asked if there was flexibility in scheduling the check-in meetings. Ms.
Keller affirmed that scheduling tentatively allows this flexibility as well as forethought in
planning.
Council Member Dumalag stated the schedule seemed reasonable in light of potential
budgetary considerations.
Council Member Baudhuin asked if it was mandatory that a board or commission’s chair and
vice chair had to be in attendance, or if other members could represent their board due to
scheduling needs.
Mayor Pro Tem Brausen summarized that the check-in meeting could be attended by chair, vice-
chair or representative attendee.
Mr. Coleman noted that the tentative check-in schedule was accepted by consensus and could
be amended in the future.
City council meeting of April 7, 2025 (Item No. 4b) Page 7
Title: Special study session meeting minutes of Feb. 3, 2025
Communication forms:
Mr. Coleman presented two forms for consideration. The intention is to meet the
recommendation for additional channels of communication between the city council and
boards and commissions, and to remove the perception of a staff-imposed firewall on
communication. He asked city council members to review the forms in the study session packet
materials.
Council Member Rog clarified that there is an existing, successful mechanism for council
members to propose topics for study sessions. To update this Study Session Topic Request form,
the council had asked for a clear intention that up to two boards and commissions be included
for consideration of the topic. The addition to the form is a series of checkboxes that shows a
clear intention to loop in boards and commissions. Mr. Coleman asked for any questions or
concerns, and the consensus was agreement to proceed with the pilot project of the routing of
the form.
Mayor Pro Tem observed that as part of that routing, no workplan items would be placed upon
a board or commission until the city council members agreed to consider the item at a study
session. Ms. Keller confirmed this was correct.
Mr. Coleman described the second form, the Advisory Communication to Council form. As a
body, a board or commission would submit a topic related to their work to the city council for
consideration. The document is a new mechanism recommended by the environment and
sustainability commission liaison, Ms. Ziring. The advisory body would also note which strategic
priority the item pertains to as well as what outcome they are looking for from the city council:
review and reply, approved workplan item, review and decide, or informational only. Whether
the item requires cross-collaboration would also enable collaboration between boards and
commissions. The form would come before the council as part of their study session agenda
packets.
Mayor Pro Tem Brausen summarized that the form would say that an advisory body has decided
an issue is important, voted on it, and wants that issue to go before the council for
consideration in a timely manner.
Council Member Farris complimented the form for its timeliness and visibility.
Council Member Dumalag agreed and observed that the workplan feature of the form allows
the advisory body to raise awareness of an issue related to their work.
Council Member Rog pointed out that the form is also flexible in that items do not have to be
tied to workplan action items.
City council meeting of April 7, 2025 (Item No. 4b) Page 8
Title: Special study session meeting minutes of Feb. 3, 2025
Mr. Coleman stated that the forms would come before council along with the 2025 workplans.
He observed that the council’s consensus in this discussion is to move forward with the piloting
of the two forms presented.
Council Member Rog shared that in the past, boards and commissions communications were an
item on the city council’s agenda. She suggested the item be restored to the agenda template.
Ms. Keller recalled the rationale behind the organization of the city council’s agenda, and said
the city clerk could be consulted for specifics. Other avenues are available for communications
of boards and commissions work. Regardless of the nomenclature, there is space to bring the
information before the council.
Council Member Budd stated that it would be a good trigger to see the work on the agenda.
Council Member Dumalag asked when the item went away on the agenda, and Ms. Keller stated
it may have been a result of the COVID-19 pandemic and how meetings were limited at that
time.
Council Member Rog stated that with the recent work to restructure the boards and
commissions and this evening’s topics, now would be a good time to examine how information
is shared between boards and commissions and the city council.
Mayor Pro Tem Brausen suggested that the question could be discussed at a later time.
Mr. Coleman summarized that in 2026, the plan is to revisit the efficacy of the forms as piloted.
Informational Resources for Council:
Mr. Coleman asked the council to consider information resources that facilitate ongoing
communications with boards and commissions outside of meetings. A contact information
sheet was created to summarize the best forms of contact and list of names for all boards and
commissions chairs and vice chairs, and would be made available to the council. A meeting
schedule summary was also created to show adopted meetings for all boards and commissions
for 2025.
Mayor Pro Tem Brausen thanked staff for placing the information in one concise document,
noting that it is publicly available information as associated with each individual board and
commission.
Council Member Baudhuin asked if the meeting postings should be considered as an open
invitation for council members to attend. Mayor Pro Tem Brausen and Mr. Coleman confirmed
that all are open meetings.
Mr. Coleman shared that boards and commissions members shared that they would like to have
council members in attendance at more of their meetings. He asked the council members if they
would be comfortable attending boards and commissions meetings and if so, how many they
may be willing to commit to.
City council meeting of April 7, 2025 (Item No. 4b) Page 9
Title: Special study session meeting minutes of Feb. 3, 2025
Mayor Pro Tem Brausen stated that he could commit to attending a couple of meetings per year.
He shared remarks that Mayor Mohamed had asked him to share on her behalf, as she could
not attend this discussion. Her availability is at capacity; she cannot commit to attend specific
boards and commissions meetings.
Council Member Baudhuin asked the council members to make a strategic decision to ensure
that every board and commission received at least one council member in attendance to one
meeting per year.
Ms. Keller advised that the council pursue this course of action so that staff liaisons can prepare.
Council Member Rog asked for a calendar component to enable council members to sign up to
attend certain meetings.
Council Member Baudhuin asked that the boards and commissions leadership also be able to
indicate which meetings are most meaningful and would be ideal for a city council member to
attend.
Council Member Farris pointed out that certain board and commission agenda items might also
be of particular interest to specific council members.
Council Member Baudhuin pointed out that council members were free to attend more than
two meetings per year as available.
Council Member Dumalag observed that in attendance, fellow council members must maintain
mindfulness of open meeting law requirements.
Ms. Keller also noted that whoever is in the room can change the context of the conversation.
Mayor Pro Tem asked that anyone in attendance speak from their individual perspective and not
on behalf of the city council as a body.
Council Member Dumalag and Council Member Baudhuin offered comments on how a council
member being in a board or commission meeting could be construed as direction, influence or
evaluation when their intent was purely to observe. Council Member Dumalag pointed out that
simply being in the room shows that a council member may be in favor of or against an item,
and may influence votes.
Mr. Coleman summarized that the council’s consensus is to move forward with the suggested
changes as needed and to evaluate their effectiveness in 2026. He noted the importance of
revisiting and pivoting with the resources as needed, and that continued discussion is
anticipated. For next steps, staff will take the council’s direction for final approval and
implementation.
City council meeting of April 7, 2025 (Item No. 4b) Page 10
Title: Special study session meeting minutes of Feb. 3, 2025
Regarding the plan to approve boards and commissions workplans on the consent agenda, Ms.
Keller asked if there was anticipation of moving the item to regular business for a larger
discussion prior to vote.
Mayor Pro Tem Brausen suggested that council members reach out to Ms. Keller once
workplans are reviewed to indicate whether they would like to move the item on the agenda.
Council Member Rog stated thanks for all who participated in the workgroup. Council Member
Budd, Council Member Dumalag, Council Member Farris, Mayor Pro Tem Brausen and Council
Member Baudhuin also thanked staff, particularly Mr. Coleman, and the boards and
commissions members for all their hard work.
Ms. Keller echoed the council’s thanks to the boards and commissions members in the room.
Written Reports
2. Community Development Block Grant 2025
Council Member Rog asked if the city would still receive these funds. Ms. Keller explained that
in the past it has been an allocation and, in the future, will be a competitive grant.
Ms. Olson stated that the city CDBG funds are currently allocated to the deferred loans program
and that program will continue to exist and be funded by the county. 15% of the grant funds can
be allocated to public service projects and is already being done by a competitive RFP process
by the county. Because CBDG grants come with many requirements, larger grants make more
sense for larger projects. St. Louis Park residents can still apply for deferred loan program.
Council Member Budd asked if there was a long wait list for the program. Ms. Olson confirmed
there is, but the list is not permanent. People on the waitlist may be actively seeking other
funding sources and no longer need the program, or have moved, by the time their position
moves up on the waitlist and staff can contact them.
3. Proposed amendments to city code chapters 8 and 18 related to tobacco licensing and
definitions of drug paraphernalia
Mayor Pro Tem Brausen stated that some council members may have received an email from a
resident pertaining to their intentions to sell paraphernalia.
Ms. Keller said this may have been a gap in the proposed amendments and staff would bring
forward a proposal. Compliance checks that can be completed in concert with other licensed
areas would be most efficient and it is likely that consumers will be seeking out cannabis
products and paraphernalia at legitimately licensed retailers.
City council meeting of April 7, 2025 (Item No. 4b) Page 11
Title: Special study session meeting minutes of Feb. 3, 2025
4. Cannabis and lower-potency hemp retail registration
Council Member Rog asked about the first-come, first-served language and asked what that
process would look like.
Ms. Keller stated that the city does not yet know what the state’s practice will be when they
send applications; whether they will “bundle” qualified applicants and send as a group, or send
to the city piecemeal. The city attorney has been included in conversations to prepare for
scrutiny and a legal process. An unanswered question is whether the state will send a number of
applications together or singly.
Council Member Rog asked for consideration for existing businesses that currently sell hemp
products and have built up a business in the community, including a customer base.
Ms. Keller stated that the staff report can include the attorney’s opinion, as there is not
currently an equitable way to give preference to existing businesses.
Council Member Rog asked if there was consideration for women-, BIPOC-, or veteran-owned
applicants. Ms. Keller stated that protected classes could be included in the analysis.
Ms. Keller stated that the ordinance amendments would be drafted based on the
recommendations in the report, including hours of operation.
The meeting adjourned at 9:24 p.m.
______________________________________ ______________________________________
Melissa Kennedy, city clerk Nadia Mohamed, mayor
Meeting: City council
Meeting date: April 7, 2025
Minutes: 4c
Unofficial minutes
City council workshop
St. Louis Park, Minnesota
Feb. 27 and 28, 2025
February 27, 2025: The workshop convened at 5:40 p.m. at Westwood Hills Nature Center.
Council members present: Mayor Mohamed, Sue Budd, Tim Brausen, Lynette Dumalag, Yolanda
Farris, Paul Baudhuin, Margaret Rog
Staff present: City manager (Ms. Keller), deputy city manager (Ms. Walsh), deputy city clerk
(Ms. Scott-Lerdal)
Guest: Dave Unmacht, public service consultant
City council members participated in a workshop and discussed the following items:
• Mr. Unmacht presented on the concept of a “premier council” and how he planned to
lead the council in meaningful and productive interactions to examine norms. City
council norms are informal but agreed-upon guidelines that document expectations of
behavior and practice.
• City council norms were reviewed and discussed.
• City council communication styles and preferences were discussed.
• Some norms were updated, including expectations for responding to communications,
side conversations and electronic devices at the city council dais, direct accountability in
situations of disagreement, and various other small updates to language.
The workshop was adjourned at 8:01 p.m.
February 28, 2025: The workshop convened at 8:35 a.m. at Westwood Hills Nature Center.
Council members present: Mayor Mohamed, Sue Budd, Tim Brausen, Lynette Dumalag, Yolanda
Farris, Paul Baudhuin, Margaret Rog
Staff present: City manager (Ms. Keller), deputy city manager (Ms. Walsh), community
development manager (Ms. Barton), administrative services director (Ms. Brodeen), finance
director (Ms. Cruver), public works director (Mr. Hall), engineering director (Ms. Heiser),
building and energy director (Mr. Hoffman), city clerk (Ms. Kennedy), police chief (Mr. Kruelle),
technology and communications director (Ms. Smith), HR director (Ms. Vorpahl), parks and
recreation director (Mr. West), deputy city clerk (Ms. Scott-Lerdal), race, equity and inclusion
director (Ms. Yang), fire chief (Mr. Hanlin), office assistant (Ms. Olek), organizational
development coordinator (Ms. Smith)
Guest: Bob McNaney, crisis management consultant
Mr. McNaney introduced the agenda for the morning workshop session.
City council meeting of April 7, 2025 (Item No. 4c) Page 2
Title: City council retreat meeting minutes of Feb. 27 and 28, 2025
Introductions of city staff leadership included a warm welcome for new city staff members
Peter Hanlin, fire chief and Pa Dao Yang, race, equity and inclusion director.
City council members and city staff participated in a workshop and discussed the following
items:
• Mr. McNaney presented on the concept of misinformation and disinformation.
• He presented the entire group with a series of hypothetical scenarios, which were first
discussed within small group. Each group then shared their outcomes with the larger
group.
At 11:00 a.m., the group took a break to debrief with Mr. McNaney and take a break for lunch.
At 12:21 p.m., the group was welcomed back to the topic of creativity by Laura Smith,
organizational development coordinator.
City council members and city staff participated in a workshop and discussed the following
items:
• Ms. Smith presented “Unlocking Creativity,” a training to help innovate thinking and
better serve the community.
• She set forth training goals to explore the value of being creative, encourage creative
thinking in council member and staff work, and allow time for people to be creative.
• Ms. Smith led a group writing exercise to think about the Day in the Life of a St. Louis
Park Community member in the year 2040. She asked each table to form a group of four
to five people, and to write about who this person is, how they may spend their day and
what that includes from morning to night.
• Each small group presented their ideas to the room.
At 1:55 p.m., Mayor Mohamed delivered closing remarks. She reiterated the importance of
working well together and the value of workshop time in solidifying these practices. She
reiterated outcomes of each of the workshop exercises. She concluded that workshop time is
meant to create and enhance trust; to help us treat each other with kindness and empathy,
even when we face challenges. Mayor Mohamed stated that St. Louis Park residents are the
common goal for city council members and city staff.
The workshop was adjourned at 2:03 p.m.
______________________________________ ______________________________________
Melissa Kennedy, city clerk Nadia Mohamed, mayor
Meeting: City council
Meeting date: April 8, 2025
Minutes: 4d
Unofficial minutes
City council meeting
St. Louis Park, Minnesota
March 3, 2025
1. Call to order.
Mayor Mohamed called the meeting to order at 6:30 p.m.
a. Pledge of allegiance
b. Roll call
Council members present: Mayor Nadia Mohamed, Paul Baudhuin, Tim Brausen, Sue Budd,
Lynette Dumalag, Yolanda Farris, Margaret Rog
Council members absent: none
Staff present: City manager (Ms. Keller), deputy city manager (Ms. Walsh), community
development director (Ms. Barton), senior planner (Ms. Chamberlain), public works director
(Mr. Hall), engineering director (Ms. Heiser), building and energy director (Mr. Hoffman),
economic development manager (Mr. Hunt), zoning administrator (Mr. Morrison), property
maintenance and licensing manager (Mr. Pivec), deputy city clerk (Ms. Scott-Lerdal), planning
manager (Mr. Walther)
Guest: Brenda Lano – Homes Within Reach
2. Approve agenda.
It was moved by Council Member Brausen, seconded by Council Member Rog, to approve the
agenda as presented.
The motion passed 7-0.
3. Presentations.
a. Proclamation observing Ramadan
Mayor Mohamed read the proclamation. She stated this recognition feels special every year
and thanked the city for the observance. She added that she will be co-hosting an Iftar dinner
with Mayor Harmon (of Golden Valley) on March 21 from 6-8 p.m. at Westwood Hills Nature
Center. There will be many community members present, and she invited all to consider
attending.
b. Proclamation observing 2025 Women’s History Month
Council Member Budd read the proclamation.
City council meeting of April 8, 2025 (Item No. 4d) Page 2
Title: City council meeting minutes of March 3, 2025
Council Member Baudhuin stated his appreciation for the city staff who identify as women, as
he feels that the city is run very well.
Council Member Rog stated that both proclamations were very powerful and read very well
into the city’s enduring record. There are additional resources related to the proclamations on
the city website, and she encouraged all to read more about what these proclamations stand
for.
4. Minutes.
a. Minutes of Feb. 3, 2025 city council study session
It was moved by Council Member Budd, seconded by Council Member Farris, to approve the Feb.
3, 2025 city council study session minutes as presented.
The motion passed 7-0.
5. Consent items.
a. Approve city disbursements
b. Second reading and adoption of Ordinance No. 2698-25 amending city code chapter 2
regarding boards and commissions
c. Resolution No. 25-038 amending special assessment authorizing energy efficient
window installation at 4040 West 36th Street - Ward 2
d. Resolution No. 25-039 establishing the 2025 Alley Reconstruction project (4025-1500),
approving plans and specifications, and authorizing advertisement for bids – Ward 2
e. Approve professional services agreement for 2026 Pavement Management project
(4026-1000) - Ward 1
f. Approve temporary extension of licensed premises - Ullsperger Brewing, LLC - Ward 4
Council Member Rog asked to comment on consent item 5b. She stated there had been a
discussion about term limits within the new protocols being approved tonight. Council
members had some concerns about those who had worked on the processes and their terms
may expire sooner than expected upon their appointment. She noted there are no board or
commission members currently serving for whom this will be an issue. She added the council
felt good about this and stated this is why the council will move ahead on this ordinance with
no changes.
It was moved by Council Member Dumalag, seconded by Council Member Baudhuin, to approve
the consent items as listed; and to waive reading of all resolutions and ordinances.
The motion passed 7-0.
6. Public hearings.
a. Public hearing for new brewer’s taproom liquor license – Haggard Barrel Brewing Co.,
LLC – Ward 2
City council meeting of April 8, 2025 (Item No. 4d) Page 3
Title: City council meeting minutes of March 3, 2025
Ms. Scott-Lerdal presented the staff report.
Mayor Mohamed opened the public hearing. No speakers were present. Mayor Mohamed
closed the public hearing.
Council Member Brausen asked when the taproom will be opened. Mr. Eicher of Haggard Barrel
Brewing Co., LLC stated the Department of Agriculture will visit the taproom tomorrow and as
soon as their review is completed, the taproom will open.
Council Member Brausen asked if there are any proposed hours for the taproom yet. Mr. Eicher
stated they are not sure at this time. He added they will add information regarding the opening
on their social media when available.
Council Member Brausen stated there is always a need for more taprooms in St. Louis Park and
thanked Mr. Eicher for opening Haggard Barrel Brewing Co., LLC. He stated there was a
fundraiser at Steel Toe Brewing this evening and in St. Louis Park, there will now be three
taprooms and two cocktail rooms.
Council Member Baudhuin added his thanks for the opening of this taproom and noted that
small businesses are the sign of a strong city. He shared that people are looking forward to this
opening.
It was moved by Council Member Dumalag, seconded by Council Member Brausen, to approve
the new brewer’s taproom liquor license – Haggard Barrel Brewing Co, LLC – Ward 2.
The motion passed 7-0.
b. Public hearing for new liquor license – UW West End dba Urban Wok – Ward 4
Ms. Scott-Lerdal presented the staff report.
Mayor Mohamed opened the public hearing. No speakers were present. Mayor Mohamed
closed the public hearing.
It was moved by Council Member Brausen, seconded by Council Member Baudhuin, to approve
the new liquor license – UW West End dba Urban Wok – Ward 4.
The motion passed 7-0.
c. Public hearing establishing cannabis registration fees
Mr. Pivec presented the staff report for the cannabis registration fees to be added to the fee
schedule as part of the ordinance establishing cannabis registration.
Mayor Mohamed opened the public hearing. No speakers were present. Mayor Mohamed
closed the public hearing.
City council meeting of April 8, 2025 (Item No. 4d) Page 4
Title: City council meeting minutes of March 3, 2025
There is no city council action required on this item.
7. Regular business.
a. First reading of ordinance amending city code chapter 8 establishing cannabis and
lower-potency hemp retail registration and appendix A fees
Mr. Pivec presented the staff report.
Council Member Baudhuin asked how adults are defined for the purpose of the proposed
ordinance. Mr. Pivec stated an adult is someone 21 years of age or older.
Council Member Baudhuin asked about a state statute that alcohol can only be sold until 6 p.m.
on Sundays, and asked why the proposed ordinance would allow cannabis sales until 10 p.m.
Mr. Pivec stated the time was chosen for consistency with proposed closed hours of Monday
through Saturday until 10 p.m. Local governments cannot prohibit sales on Sundays between
10 a. m. and 9 p.m.
Council Member Rog stated her understanding is that the state allows the city to sell cannabis
until 9 p.m., which a parameter she finds interesting. Mr. Pivec stated that is correct.
Council Member Rog noted the social equity process for applicants and stated there are some
challenges the state had run into, causing delays. She asked if there have been any
modifications to the social equity verification process. Mr. Pivec stated he does not know the
details of what changed during this process, adding there were complications with some
applicants getting moved out of the process early on, which created problems. He stated he is
not sure how this was resolved and would research the situation further with the state.
Council Member Rog stated her understanding is that women, people of color and veterans
were the core groups comprising the social equity applicant pool. Mr. Pivec stated he does not
have that information as it is a function of the state.
Council Member Rog asked if St. Louis Park registration and license applicants need to have a
building identified already. Mr. Pivec confirmed this and added they must be within the
certification process - with the location address included - at the time they apply to the state.
Council Member Rog asked about the draft ordinance section pertaining to cannabis events and
if events can only take place at the business location. Mr. Pivec stated no, adding that regulated
cannabis events can take place anywhere in the city.
Council Member Brausen observed that the registration and licensing process is not yet fully
defined because cities are still waiting for the state Office of Cannabis Management to lay out
the process. Mr. Pivec confirmed that was correct.
Council Member Brausen added the city is doing what they can on the local level to set up a
regulatory framework, but it is still a work in progress. He noted he will support the proposed
ordinance.
City council meeting of April 8, 2025 (Item No. 4d) Page 5
Title: City council meeting minutes of March 3, 2025
It was moved by Council Member Brausen, seconded by Council Member Baudhuin, to approve
first reading of ordinance amending city code chapter 8 establishing cannabis and lower
potency hemp retail registration and appendix A fees and set the second reading for March 17,
2025.
The motion passed 7-0.
b. First reading of an ordinance amending city code chapters 8 and 18 related to tobacco
licensing and definitions of drug paraphernalia
Mr. Pivec presented the staff report.
Council Member Rog stated she is glad to see an expansion of locations where drug
paraphernalia can be sold and added the amendments make sense.
It was moved by Council Member Baudhuin, seconded by Council Member Farris, to approve
first reading of the ordinance amending city code chapters 8 and 18 related to tobacco licensing
and definitions of drug paraphernalia to align with changes in state statute and set the second
reading for March 17, 2025.
The motion passed 7-0.
c. Resolution No. 25-040 approving plat and first reading of planned unit development –
Minnetonka Boulevard twin homes – Ward 1
Ms. Chamberlain presented the staff report.
Council Member Rog stated she has engaged with many stakeholders on this ambitious project.
She stated St. Louis Park is paving the way for other cities to show that the twin homes concept
can be done, even though there are challenges and it takes time. She thanked those working on
this important project and added she cannot wait for families to move in and start building
wealth through home ownership in St. Louis Park.
Council Member Rog asked if these homes will be up to 60% Area Median Income (AMI) and if
there is a median income requirement. Ms. Chamberlain stated she would research and provide
the council with additional information at a later date.
Brenda Lano stated she is the director of Homes within Reach. She stated their organization will
qualify applicants for this program and noted the average AMI they serve is 57%. She noted it
depends on a down payment and interest rates and noted that people at a lower AMI can
apply, but they need to be able to qualify for the mortgage.
Council Member Budd asked if some units would be set at 60% and 80% AMI. Ms. Lano stated
that 80% AMI is the highest income demographic their organization can serve, but added across
their portfolio, the average is 57% AMI. She stated most applicants who will be placed here will
be between 55% and 70% AMI, adding that 80% AMI applies across all of the units.
City council meeting of April 8, 2025 (Item No. 4d) Page 6
Title: City council meeting minutes of March 3, 2025
Council Member Brausen stated he is excited about the project and the fact that the city has
committed financial resources to purchase the property. He added the city seems to be
involved and committed to the affordable housing mission. He supports programs that work
this way, and he is excited to see this project come to fruition. He noted affordable housing
ownership opportunities are rare, unless there is naturally occurring affordable housing (NOAH)
in the city, which is becoming less frequent. He expressed excitement at creating these units to
be affordable.
Council Member Baudhuin stated he is also very excited about the project. He noted the
housing market will not create solutions to housing needs, so cities must invest in projects that
create affordable housing. He added this project will address the “missing middle” housing
need and assist people into ownership, which is impactful. He stated this is a wonderful way for
the city to invest because we are investing in people’s lives and solving a massive problem in
our nation; he hopes to see more of this type of project in the future.
Mayor Mohamed stated she is also excited and noted the land trust model allows people to buy
the building and not necessarily the land, which can be cost prohibitive. She added she is
excited for the twin homes project to happen in St. Louis Park.
It was moved by Council Member Rog, seconded by Council Member Brausen, to adopt
Resolution No. 25- 040, approving preliminary and final plat for Minnetonka Boulevard Twin
Homes Addition; and to approve first reading of ordinance adding section 36-268-PUD 26 to the
zoning code and amending the zoning map form R-4 multiple family residence to PUD 26 and
set the second reading for March 17, 2025.
The motion passed 7-0.
d. Second reading and adoption of zoning Ordinance Nos. 2690-25 and 2691-25
amendments pertaining to residential districts
Mr. Morrison presented the staff report.
Council Member Rog noted one potentially problematic clause as identified by members of the
planning commission and bookmarked for later review. She noted this issue has also been
identified by a resident designing a new home. The clause pertains to setbacks from the front
facade of a new home for attached garages.
Council Member Rog stated it makes sense to modify the ordinance in a minor way before final
approval to reduce time and effort later. She noted there are two new clauses in the current
version of the proposed ordinance that pertain to attached garages. She stated the first clause
requires the front of the home to be at least as wide as the sum of the widths of the garage
doors, which is good. The second clause, section 36-168(g)(1)b, requires the front facade of the
garage to be five feet behind the front facade of the house, and the third stall's front facade
must be eight feet behind the house.
Council Member Rog added it is the planning commission's goal to address aesthetics by
making house facades more prominent than garage facades. The first clause does this;
City council meeting of April 8, 2025 (Item No. 4d) Page 7
Title: City council meeting minutes of March 3, 2025
however, the second clause is likely to be unworkable for many homeowners wishing to build
homes in the common styles of the city.
Council Member Rog proposed that the full package be approved with an amendment to delete
provision 36-168(g)(1)b regarding garage facade setbacks. She asked the planning commission
to study the issue further, noting that they have already expressed interest in doing this, and
would present alternatives that provide more flexibility.
Mr. Morrison stated this is a stand-alone provision and could be easily deleted from the code. It
would not have any bearing on other regulations in the current code. If deleted, then the
attached garage would have the same setback requirements as are required for the house.
Council Member Rog asked if this provision pertains also to remodeling projects, such as adding
a third bay to a double garage. Mr. Morrison stated yes, noting a third bay would require an
additional three-foot setback. He noted this was presented and discussed by the planning
commission, but if the council prefers, the provision could go back to the planning commission
for revision.
Council Member Budd stated there is a lot of information to absorb here, but it is a well-
presented argument, and it makes sense for the city council to put the provision on hold for a
future decision.
Council Member Dumalag stated she is also supportive of the motion and agrees with the
recommendation to further study the provision.
Council Member Baudhuin stated he is also in favor of the motion as amended, and thanked
Council Member Rog for clarifying her question on the provision.
Council Member Brausen stated he supports the amended motion and would like the planning
commission and staff to further review the provision.
It was moved by Council Member Rog, seconded by Council Member Budd, to approve second
reading and adopt zoning Ordinance Nos. 2690-25 and 2691-25, amendments to the zoning
ordinance with the deletion of section 36-168 (g)(1)b pertaining to additional setback required
for garage facades, approve second reading of amendments to the zoning map unchanged as
presented in the staff report, and approve summary ordinance for publication.
The motion passed 7-0.
8. Communications and announcements.
Ms. Keller shared that there are two new St. Louis Park staff members: Fire Chief Peter Hanlin
and Racial Equity and Inclusion Director Pa Dao Yang.
Ms. Keller stated the Minnetonka Boulevard construction project Phase II listening session for
residents will be held on March 5 from 6-7:30 p.m. and the session for businesses will be held
on March 6 from 9 – 10:30 a.m. at Lenox Community Center.
City council meeting of April 8, 2025 (Item No. 4d) Page 8
Title: City council meeting minutes of March 3, 2025
Council Member Baudhuin noted this Wednesday, March 5, is Ash Wednesday for Christians,
moving into the holiest season of the year, including Good Friday and Easter. He wished a
blessed Lenten season to those who celebrate it.
9. Adjournment.
The meeting adjourned at 7:46 p.m.
______________________________________ ______________________________________
Melissa Kennedy, city clerk Nadia Mohamed, mayor
Meeting: City council
Meeting date: April 7, 2025
Consent agenda item: 5a
Executive summary
Title: Approve city disbursements
Recommended action: Motion to approve city disbursement claims for the period of Feb. 26–
March 25, 2025.
Policy consideration: Does the city council approve city disbursements for the period ending
March 25, 2025?
Summary: The finance department prepares this monthly report for the city council to review
and approve. The attached report shows all city disbursements made via physical check, wire
transfer, and Automated Clearing House (ACH) where applicable.
Financial or budget considerations: Review and approval of the information by the council is
required by the city charter and provides another layer of oversight to further ensure fiscal
stewardship.
Strategic priority consideration: Not applicable.
Supporting documents: Disbursement summary
Prepared by: Estela Mulugeta, accounting specialist
Reviewed by: Amelia Cruver, finance director
Approved by: Cindy Walsh, deputy city manager
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
144.004 FRONT ENERGY SOLUTIONS Building and Energy G&A Construction Permits
144.00
1,519.75A-1 OUTDOOR POWER INC Public Works G&A Operations Supplies & Mat
1,519.75
433.08AAG INVESTEMENT GROUP Water G&A
433.08
91.21ABERNATHY, LISA Organized Rec G&A Employee Mileage Reimbursement
91.21
4,825.70ACROSS THE STREET PRODUCTIONS Fire Department G&A Other Travel, Conv & Conf
4,825.70
1,205.30ACTIVE 911 INC Fire Department G&A Software Licensing Less 12 Mo
1,205.30
541.75ADVANCED ENG & ENVIRONMENTAL SRVCS Water G&A Consulting Fees/Fees For Serv
287.75Sewer G&A Consulting Fees/Fees For Serv
287.75Storm Water Utility G&A Consulting Fees/Fees For Serv
1,117.25
5,250.00ALL TRAFFIC SOLUTIONS, INC.Police G&A Software Licensing Less 12 Mo
5,250.00
2,000.00ALLIANCE FOR COMMUNITY MEDIA Cable TV G&A Dues, Memberships, Licenses
2,000.00
1,840.00ALLIANCE MECH SRVCS INC Facilties Maintenance G&A Repairs and Maintenance
1,601.00Park Maintenance G&A Repairs and Maintenance
3,441.00
1,017.50ALLIANT INC.Engineering G&A Consulting Fees/Fees For Serv
1,017.50
3,703.45ALLSTREAMIT G&A Telephone Communications
3,703.45
1,419.80ALPHA VIDEO AND AUDIO INC Cable TV G&A Repairs and Maintenance
1,419.80
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 2
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
20.97AMAZON CAPITAL SERVICES REI G&A Admin/Office Supplies & Mat
167.70REI G&A Technology Devices
46.95Comm & Marketing G&A Admin/Office Supplies & Mat
288.95IT G&A Technology Supplies
261.20-IT G&A Capitalized Tech Hardware
50.95Community Development G&A Admin/Office Supplies & Mat
72.23-Facilties Maintenance G&A Refunds/Reimbursements
3,478.61Facilties Maintenance G&A Operations Supplies & Mat
75.76Police G&A Postage & Delivery
362.71Police G&A Admin/Office Supplies & Mat
248.73Police G&A Operations Supplies & Mat
262.95Police G&A Technology Supplies
294.11Fire Department G&A Admin/Office Supplies & Mat
302.98Fire Department G&A Operations Supplies & Mat
13.29Fire Department G&A Technology Supplies
207.95Fire Department G&A Technology Devices
196.00Building and Energy G&A Admin/Office Supplies & Mat
14.78Cable TV G&A Operations Supplies & Mat
261.20Cable TV G&A Technology Supplies
2,992.05Water G&A Admin/Office Supplies & Mat
2,398.00-Municipal Building & Infra G&A Admin/Office Supplies & Mat
410.58Park Maintenance G&A Operations Supplies & Mat
279.98Natural Resources G&A Admin/Office Supplies & Mat
72.72Natural Resources G&A Operations Supplies & Mat
434.89Westwood G&A Operations Supplies & Mat
1,271.83Rec Center Gen Division G&A Operations Supplies & Mat
9,025.21
919.66ANCOM COMMUNICATIONS Police G&A Radio Communications
919.66
610.00APADANAFacilties Maintenance G&A Repairs and Maintenance
610.00
32.95APPLEBY DENISE Water G&A
32.95
353.06ARC DOCUMENT SOLUTIONS, LLC IT G&A Short Term Lease/Rentals Pay
353.06
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 3
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
1,000.00ARIAS AMY General Fund BS UNION PARK APTS
1,000.00
673.10ART PARTNERS GROUP Fire Department G&A Consulting Fees/Fees For Serv
673.10
1,541.55ASPEN MILLS Fire Department G&A Operations Supplies & Mat
1,541.55
120.00ASSOCIATED MECHANICAL Building and Energy G&A Permits
120.00
350.00ASSOCIATION OF MINNESOTA COUNTIES Facilties Maintenance G&A Dues, Memberships, Licenses
350.00
775.00AT&T Police G&A Operations Supplies & Mat
775.00
194.29AUSTAD ANNE Water G&A
194.29
43.44AUTOZONE STORES LLC General Fund BS Inventory
43.44
1,293.75AVOLVE SOFTWARE IT G&A Software Licensing Less 12 Mo
7,762.50IT G&A Capitalized Tech Software
9,056.25
46,255.47AXON ENTERPRISE, INC.Technology G&A Consulting Fees/Fees For Serv
46,255.47
6,150.00BADGER STATE INSPECTION LLC Water G&A Consulting Fees/Fees For Serv
6,150.00
184.90BAHE MICHAEL Natural Resources G&A Out-of-State Travel
184.90
732.50BASIA DRILLING Climate Investment G&A
732.50
330.86BLAINE AREA PET HOSPITAL P.A Police G&A Operations Supplies & Mat
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 4
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
330.86
600.00BLUE AND BROWN BACKGROUNDS, LLC. Police G&A
600.00
88.00BONFES PLUMBING & HEATING Building and Energy G&A Construction Permits
88.00
597.24BOUND TREE MEDICAL, LLC Fire Department G&A Operations Supplies & Mat
597.24
141,306.00BOYER TRUCKS Vehicle Maintenance G&A Other Cap Equip Purchased
141,306.00
409.11BUCHLI JEFFERY Water G&A
409.11
2,347.11-BUCKINGHAM TRUCKING LLC Solid Waste G&A Refunds/Reimbursements
365,942.21Solid Waste G&A Solid Waste Utility
221,710.22Solid Waste G&A Recycling Utility
585,305.32
1,808.30BUILDING CONTROLS & SOLUTIONS Water G&A Operations Supplies & Mat
1,808.30
391.86BUSINESS ESSENTIALS Comm & Marketing G&A Admin/Office Supplies & Mat
391.86
29.40BYERS SAVANNAH Comm & Marketing G&A Employee Mileage Reimbursement
29.40
28,913.37CAMPBELL KNUTSON,P.A.City Clerk's Office G&A Consulting Fees/Fees For Serv
2,558.52MSA Capital G&A Consulting Fees/Fees For Serv
630.39EDA - Beltline SWLRT G&A Consulting Fees/Fees For Serv
370.80Development - EDA G&A Consulting Fees/Fees For Serv
32,473.08
195.31CANADIAN PACIFIC RAILWAY COMPANY Water G&A Consulting Fees/Fees For Serv
195.31
3,410.95CANON FINANCIAL IT G&A Computers/Tech Services
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 5
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
390.97IT G&A Short Term Lease/Rentals Pay
3,801.92
52.09CASHMAN DANIEL Water G&A GENERAL CUSTOMERS
52.09
4,720.00CBIZ BENEFITS & INSURANCE SERVICES INC Employee Benefits G&A Consulting Fees/Fees For Serv
4,720.00
497.19CDW GOVERNMENT INC Technology G&A Capitalized Tech Hardware
497.19
41,900.00CENTER FOR ENERGY AND ENVIRONMENT Affordable H Trust G&A Consulting Fees/Fees For Serv
5,250.00Housing Rehab G&A Consulting Fees/Fees For Serv
47,150.00
49,232.41CENTERPOINT ENERGY Facilties Maintenance G&A Heating Gas Utility
18,217.50Water G&A Heating Gas Utility
1,324.62Water Reilly G&A Heating Gas Utility
1,628.87Sewer G&A Heating Gas Utility
24,255.20Park Maintenance G&A Heating Gas Utility
94,658.60
16,983.17CENTRAL PENSION FUND Employee Benefits BS OTHER RETIREMENT
16,983.17
256.00CENTURY LINK IT G&A Other Communications
74.66Technology G&A Other Communications
330.66
225.00CHRISTOPHER STROM ARCHITECTS Housing Rehab G&A Consulting Fees/Fees For Serv
225.00
591.35CINTAS CORPORATION Facilties Maintenance G&A Operations Supplies & Mat
286.43Rec Center Gen Division G&A Consulting Fees/Fees For Serv
79.65Rec Center Gen Division G&A Operations Supplies & Mat
268.17Vehicle Maintenance G&A Operations Supplies & Mat
1,225.60
1,600.00CIRCUITWORKS POWER PROTECTION LLC Police E-911 Restriction G&A Technology Supplies
1,600.00
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 6
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
824.64CITIZENS INDEPENDENT BANK Adminstrative Operations G&A In-State Travel
1,053.94Adminstrative Operations G&A Out-of-State Travel
60.00Adminstrative Operations G&A Other Travel, Conv & Conf
1.00Adminstrative Operations G&A Dues, Memberships, Licenses
349.00-City Clerk's Office G&A Refunds/Reimbursements
4,160.00City Clerk's Office G&A Other Travel, Conv & Conf
2,873.88City Council G&A Out-of-State Travel
1,174.00Human Resources G&A Consulting Fees/Fees For Serv
138.84Human Resources G&A Other Supplies & Materials
1.85Comm & Marketing G&A Consulting Fees/Fees For Serv
664.10Assessing G&A Other Travel, Conv & Conf
148.20-Finance G&A Misc Expenditures
9.96Community Development G&A Postage & Delivery
1,008.00Community Development G&A Other Travel, Conv & Conf
980.00Community Development G&A Dues, Memberships, Licenses
666.86Facilties Maintenance G&A Operations Supplies & Mat
1,704.59Police G&A Consulting Fees/Fees For Serv
245.92Police G&A Out-of-State Travel
1,915.72Police G&A Other Travel, Conv & Conf
8,930.61Police G&A Operations Supplies & Mat
632.82Police G&A Dues, Memberships, Licenses
5,610.00Fire Department G&A Consulting Fees/Fees For Serv
175.00Fire Department G&A Repairs and Maintenance
1,273.88Fire Department G&A Out-of-State Travel
2,785.00Fire Department G&A Other Travel, Conv & Conf
16.44Fire Department G&A Admin/Office Supplies & Mat
703.95Fire Department G&A Operations Supplies & Mat
7.00Fire Department G&A Dues, Memberships, Licenses
1,058.91Building and Energy G&A Operations Supplies & Mat
723.00Building and Energy G&A Dues, Memberships, Licenses
396.96Sustainability G&A Out-of-State Travel
810.00Sustainability G&A Other Travel, Conv & Conf
69.16Sustainability G&A Food
110.00Engineering G&A Other Travel, Conv & Conf
597.53Public Works G&A Other Travel, Conv & Conf
15.99-Public Works G&A Admin/Office Supplies & Mat
1,127.28Public Works G&A Operations Supplies & Mat
1,000.00Cable TV G&A Dues, Memberships, Licenses
495.00EDA - 4300 36 1/2 G&A Consulting Fees/Fees For Serv
58.00Development - EDA G&A Other Travel, Conv & Conf
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 7
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
615.00Water G&A Other Travel, Conv & Conf
298.37Water G&A Operations Supplies & Mat
700.00Water G&A
44.31Solid Waste G&A Employee Mileage Reimbursement
4.00Solid Waste G&A Out-of-State Travel
56.97Solid Waste G&A Admin/Office Supplies & Mat
120.00Storm Water Utility G&A Other Travel, Conv & Conf
180.00Storm Water Utility G&A Dues, Memberships, Licenses
67.90Organized Rec G&A Consulting Fees/Fees For Serv
466.36Organized Rec G&A Out-of-State Travel
64.83Organized Rec G&A Admin/Office Supplies & Mat
1,042.62Organized Rec G&A Operations Supplies & Mat
1,640.52Organized Rec G&A Dues, Memberships, Licenses
250.00Park Maintenance G&A Other Travel, Conv & Conf
511.00Park Maintenance G&A Dues, Memberships, Licenses
672.07Natural Resources G&A Other Travel, Conv & Conf
1,062.87Westwood G&A Operations Supplies & Mat
241.00Westwood G&A Dues, Memberships, Licenses
121.15-Rec Center Gen Division G&A
552.66Rec Center Gen Division G&A Operations Supplies & Mat
647.00Rec Center Gen Division G&A Dues, Memberships, Licenses
511.00Aquatic Division G&A Dues, Memberships, Licenses
45.87Vehicle Maintenance G&A Admin/Office Supplies & Mat
3,436.33Vehicle Maintenance G&A Dues, Memberships, Licenses
56,660.18
12,747.89CITY OF BLOOMINGTON Water G&A Consulting Fees/Fees For Serv
12,747.89
9,762.41CITY OF GOLDEN VALLEY DMV Vehicle Maintenance G&A Other Cap Equip Purchased
9,762.41
11,012.40CIVICPLUS, LLC.Comm & Marketing G&A Software Licensing Less 12 Mo
11,012.40
9,040.00COBALT COMMUNITY RESEARCH Park Improvement G&A Consulting Fees/Fees For Serv
9,040.00
17,729.74COLICH & ASSOCIATES Adminstrative Operations G&A Consulting Fees/Fees For Serv
17,729.74
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 8
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
12,200.00COLLINS ELECTRICAL Engineering G&A Consulting Fees/Fees For Serv
2,431.68Public Works G&A Consulting Fees/Fees For Serv
1,562.18Property Casualty G&A Property Insurance
16,193.86
177.98COMCASTComm & Marketing G&A Consulting Fees/Fees For Serv
62.15Police G&A Electric Utility
134.55Fire Department G&A Electric Utility
62.14Water G&A Consulting Fees/Fees For Serv
29.95Rec Center Gen Division G&A Consulting Fees/Fees For Serv
466.77
1,600.00COMPASS PEER GROUPS LLC Adminstrative Operations G&A Dues, Memberships, Licenses
1,600.00
165.00COMPLETE CONSTRUCTION OF MPLS Building and Energy G&A Construction Permits
165.00
57.50CONWAY SHIELD Fire Department G&A Operations Supplies & Mat
57.50
403.70COPELAND MELINDA Water G&A
403.70
3,649.36CORE & MAIN LP Water G&A Operations Supplies & Mat
3,649.36
1,734.00CORPORATE MECHANICAL Rec Center Gen Division G&A Repairs and Maintenance
1,734.00
350.00COTTERMAN KATHLEEN Building and Energy G&A Permits
350.00
11.58COTTON ALISSA Park Maintenance G&A Operations Supplies & Mat
11.58
14.86CROWN MARKING INC.Comm & Marketing G&A Consulting Fees/Fees For Serv
14.86
58.90CRYSTAL CLEAR INVESTMENTS, LLC Water G&A GENERAL CUSTOMERS
58.90
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 9
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
10,566.99CULLIGANPark Improvement G&A Consulting Fees/Fees For Serv
10,566.99
119.00CULLIGAN BOTTLED WATER Facilties Maintenance G&A Consulting Fees/Fees For Serv
296.48Rec Center Gen Division G&A Consulting Fees/Fees For Serv
415.48
616.18CUMMINS SALES AND SERVICE Rec Center Gen Division G&A Repairs and Maintenance
616.18
1,434.66CUSHMAN MOTOR CO INC General Fund BS Inventory
1,434.66
1,723.85CUSTOM REFRIGERATION INC Facilties Maintenance G&A Repairs and Maintenance
1,723.85
216.00D&D SERVICES Engineering G&A Other Fees
216.00
45.50DALCO ENTERPRISES INC Facilties Maintenance G&A Operations Supplies & Mat
45.50
2,560.00DATAWORKS PLUS LLC Police G&A Operations Supplies & Mat
2,560.00
1,800.00DAVID J. UNMACHT LLC Adminstrative Operations G&A Consulting Fees/Fees For Serv
1,800.00
6,408.00DAVID RIVERA Organized Rec G&A Consulting Fees/Fees For Serv
6,408.00
608.04DECOTEAU WILL Fire Department G&A In-State Travel
608.04
5,347.76DEPARTMENT OF LABOR & INDUSTRY Building and Energy G&A DUE TO OTHER GOVTS
5,347.76
189.99DEVONE JAY BURDINE Police G&A Operations Supplies & Mat
189.99
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 10
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
415.80DH ATHLETICS LLC Park Maintenance G&A Repairs and Maintenance
415.80
50.00DOBBERKE JOSEPH Organized Rec G&A Refunds/Reimbursements
50.00
3,946.23DO-GOOD.BIZ INC Comm & Marketing G&A Consulting Fees/Fees For Serv
6,364.78Comm & Marketing G&A Postage & Delivery
165.00Sustainability G&A Postage & Delivery
10,476.01
377.22DOROSHOW ROBIN Water G&A
377.22
500.00ECHO DATA ANALYTICS Fire Department G&A Consulting Fees/Fees For Serv
500.00
2,120.85ECM PUBLISHERS INC City Clerk's Office G&A Postage & Delivery
2,120.85
9,390.05EHLERS & ASSOCIATES INC General Fund BS GENERAL
560.96Mera Wayzata Project TIF G&A Consulting Fees/Fees For Serv
560.96 Beltline Residences TIF G&A Consulting Fees/Fees For Serv
560.96Wooddale Ave Ap TIF G&A Consulting Fees/Fees For Serv
560.96Texa Tonka TIF G&A Consulting Fees/Fees For Serv
560.96Parkway Residual TIF G&A Consulting Fees/Fees For Serv
560.96Bridgewater Bank TIF G&A Consulting Fees/Fees For Serv
560.96Wooddale Station TIF G&A Consulting Fees/Fees For Serv
560.96Elmwood Apartments TIF G&A Consulting Fees/Fees For Serv
201.484900 Excelsior Blvd TIF G&A Consulting Fees/Fees For Serv
201.48Eliot Park TIF G&A Consulting Fees/Fees For Serv
762.44Duke West End TIF G&A Consulting Fees/Fees For Serv
201.48Ellipse TIF G&A Consulting Fees/Fees For Serv
201.48Victoria Ponds TIF G&A Consulting Fees/Fees For Serv
201.48CSM TIF G&A Consulting Fees/Fees For Serv
201.48Mill City TIF G&A Consulting Fees/Fees For Serv
560.96Park Commons TIF G&A Consulting Fees/Fees For Serv
201.48Wolfe Lake TIF G&A Consulting Fees/Fees For Serv
201.48Shoram TIF G&A Consulting Fees/Fees For Serv
201.48Aquila Commons TIF G&A Consulting Fees/Fees For Serv
560.90Rise on 7 TIF G&A Consulting Fees/Fees For Serv
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 11
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
560.90Hwy 7 Business Center TIF G&A Consulting Fees/Fees For Serv
18,136.25
85.28EHLERS SCOTT Water G&A
85.28
273.00EISEL BRADLEY Police G&A Out-of-State Travel
273.00
3,500.00ELIE STEVEN General Fund BS UNION PARK APTS
3,500.00
1,744.50EMERGENCY APPARATUS MTNCE General Fund BS Inventory
1,744.50
112.13ENGSTORM ELECTRIC CONTRACTING Building and Energy G&A Construction Permits
112.13
167.31ENGSTROM JIM Water G&A
167.31
2,000.00EOFF CHRISTOPHER Street Capital G&A
2,000.00
273.00ERICKSON JACOB Police G&A Out-of-State Travel
273.00
952.43FACTORY MOTOR PARTS CO General Fund BS Inventory
796.20Facilties Maintenance G&A Operations Supplies & Mat
1,748.63
12,440.50FARBER SOUND LLC Park Improvement G&A Consulting Fees/Fees For Serv
4,785.00Rec Center Gen Division G&A Consulting Fees/Fees For Serv
17,225.50
5,565.00FAUL PSYCHOLOGICAL PLLC Human Resources G&A Consulting Fees/Fees For Serv
5,565.00
170.10FD COMPANY IDENTIFIERS LLC Fire Department G&A Operations Supplies & Mat
170.10
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 12
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
75.73FELDMAN JANET Water G&A
75.73
240.00FERGUSON WATERWORKS Water G&A Other Travel, Conv & Conf
3,866.74Water G&A Operations Supplies & Mat
17,184.75Water G&A Software Licensing Less 12 Mo
17,184.75Sewer G&A Software Licensing Less 12 Mo
38,476.24
312.41FERRELLGASRec Center Gen Division G&A Vehicle Fuels
88.91Vehicle Maintenance G&A Vehicle Fuels
401.32
450.00FIDELIS SAFETY SOLUTIONS Fire Department G&A Consulting Fees/Fees For Serv
450.00
295.00FIELD TRAINING SOLUTIONS Police G&A Other Travel, Conv & Conf
295.00
177.46FINANCE & COMMERCE, INC.Public Works G&A Consulting Fees/Fees For Serv
141.35Street Capital G&A Consulting Fees/Fees For Serv
822.16Franchise Fees G&A Consulting Fees/Fees For Serv
210.58Water G&A Consulting Fees/Fees For Serv
46.88Sewer G&A Consulting Fees/Fees For Serv
276.37Storm Water Utility G&A Consulting Fees/Fees For Serv
1,674.80
91.27FINKLESTEIN BEVERLY Water G&A GENERAL CUSTOMERS
91.27
122.20FIRST ADVANTAGE Human Resources G&A Consulting Fees/Fees For Serv
122.20
3,493.00FIRST ARRIVING LLC Fire Department G&A Computers/Tech Services
3,493.00
3,510.00FIRST RESPONSE MENTAL HEALTH INC Police G&A Consulting Fees/Fees For Serv
3,510.00
24,960.00FLOCK SAFTEY Vehicles & Equipment G&A Technology Devices
24,960.00
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 13
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
9,468.75FORCAST PUBLIC ART Public Art G&A Operations Supplies & Mat
9,468.75
11,113.00FORECAST PUBLIC ART Public Art G&A Operations Supplies & Mat
11,113.00
9,300.00FOREST LAKE CONTRACTING INC Municipal Building & Infra G&A Consulting Fees/Fees For Serv
9,300.00
522.86FORKLIFTS OF MN INC.Facilties Maintenance G&A Repairs and Maintenance
522.86
20.00-FRATTALLONES Facilties Maintenance G&A Refunds/Reimbursements
5.98Park Maintenance G&A Operations Supplies & Mat
20.00-Rec Center Gen Division G&A Refunds/Reimbursements
159.98Rec Center Gen Division G&A Operations Supplies & Mat
18.48Vehicle Maintenance G&A Operations Supplies & Mat
144.44
664.87FRIAS CHRISTIAN Water G&A
664.87
144.20FRIEDERICH NIKKI Organized Rec G&A Employee Mileage Reimbursement
144.20
196.24FRONIUS MIKE Water G&A
196.24
200.00FRONTIER ENERGY INC Climate Investment G&A
200.00
113.82FUN EXPRESS Organized Rec G&A Operations Supplies & Mat
113.82
50.00GARBERS SARA WILHELM Water G&A
50.00
12,000.00GASSEN COMPANY INC Street Capital G&A
12,000.00
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 14
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
31.34GAVILANES DAVID Water G&A
31.34
10,400.00GEORGE:PURPOSE PEOPLE PERFORMANCE LTDHuman Resources G&A Consulting Fees/Fees For Serv
10,400.00
1,976.50GERBER COLLISION- MIDWEST INC Property Casualty G&A Property Insurance
1,976.50
3,898.78GFC INDUSTRIAL LLC Park Improvement G&A Consulting Fees/Fees For Serv
3,898.78
70.20GOLDEN VALLEY HEATING & AIR Building and Energy G&A Construction Permits
70.20
294.30GOPHER STATE ONE-CALL INC Water G&A
294.30
1,746.79HACH CO Water G&A Operations Supplies & Mat
1,746.79
273.00HAGEN, DENNIS Police G&A Out-of-State Travel
273.00
19.00HANSEN HUNTER Public Works G&A Dues, Memberships, Licenses
19.00
66.11HANSEN JAMES Water G&A
66.11
4,419.00HARDCOAT INC.Climate Investment G&A
4,419.00
70.00HARGUS JOANNA Organized Rec G&A Refunds/Reimbursements
70.00
156.35HAU JOSEPH M.Water G&A
156.35
29,862.25HAWKINS INC Water G&A Operations Supplies & Mat
29,862.25
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 15
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
412.33HDR ENGINEERING INC Water G&A Consulting Fees/Fees For Serv
412.33
5,288.00HEALTHPARTNERSHuman Resources G&A Consulting Fees/Fees For Serv
15,277.00Fire Department G&A Consulting Fees/Fees For Serv
20,565.00
140.28HEARST ERIN Water G&A
140.28
198,133.56HENNEPIN COUNTY Affordable H Trust G&A Consulting Fees/Fees For Serv
198,133.56
287.00HENNEPIN COUNTY ACCOUNTS RECEIVABLE Facilties Maintenance G&A Solid Waste Utility
4,114.00Police G&A Consulting Fees/Fees For Serv
4,019.94Police G&A Radio Communications
72.00Rec Center Gen Division G&A Solid Waste Utility
8,492.94
425.00HENNEPIN COUNTY FIRE CHIEFS ASSOCIATION Fire Department G&A Other Travel, Conv & Conf
425.00
4,023.16HENNEPIN COUNTY TREASURER Police G&A Consulting Fees/Fees For Serv
6.00Greensboro HIA G&A Consulting Fees/Fees For Serv
207.96Park Maintenance G&A Solid Waste Utility
4,237.12
758.05HENRICKSEN PSG Facilties Maintenance G&A Admin/Office Supplies & Mat
219.68Facilties Maintenance G&A Operations Supplies & Mat
977.73
113.90HEPNER KEVIN Fire Department G&A In-State Travel
113.90
64.00HERO HOME SERVICES LLC Building and Energy G&A Construction Permits
64.00
13.57HIT RESULTS FITNESS Water G&A
13.57
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 16
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
270.28HOLM ANDREW Water G&A
270.28
4,000.00HOLMES MIKE General Fund BS UNION PARK APTS
4,000.00
310.52HOME DEPOT CREDIT SERVICES Facilties Maintenance G&A Operations Supplies & Mat
182.12Water G&A Operations Supplies & Mat
3,942.67Park Maintenance G&A Other Supplies & Materials
64.87Natural Resources G&A Operations Supplies & Mat
49.58Rec Center Gen Division G&A Operations Supplies & Mat
6.48Vehicle Maintenance G&A Operations Supplies & Mat
4,556.24
128.71HOWE EMILEE Water G&A
128.71
273.00HUETTL JOSEPH Police G&A Out-of-State Travel
273.00
3,220.00I.U.O.E. LOCAL NO 49 Employee Benefits BS UNION DUES
3,220.00
25.00ICE SPORTS INDUSTRY Rec Center Gen Division G&A Dues, Memberships, Licenses
25.00
3,427.79IDEAL COMMERCIAL INTERIORS LLC Fire Department G&A Consulting Fees/Fees For Serv
14,555.50Fire Department G&A Admin/Office Supplies & Mat
17,983.29
1,212.39IMPACT POWER TO CONNECT Water G&A Postage & Delivery
1,212.37Sewer G&A Postage & Delivery
1,212.38Solid Waste G&A Postage & Delivery
1,212.38Storm Water Utility G&A Postage & Delivery
4,849.52
21.89INDELCOGeneral Fund BS Inventory
1,714.07Water G&A Operations Supplies & Mat
1,735.96
31.60INTERCITY INVESTMENTS Water G&A
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 17
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
31.60
421.13INVER GROVE FORD General Fund BS Inventory
421.13
284.24I-STATE TRUCK CENTER General Fund BS Inventory
284.24
205.00J & N TACTICAL Police G&A Operations Supplies & Mat
205.00
1,300.33JAYTECH, INC.Rec Center Gen Division G&A Consulting Fees/Fees For Serv
1,300.33
16,291.54JEFFERSON FIRE & SAFETY INC Fire Department G&A Operations Supplies & Mat
51,184.10Fire Department G&A Vehicles/Machinery Purch
67,475.64
5.92JERRY'S HARDWARE Facilties Maintenance G&A Operations Supplies & Mat
174.83Water G&A Operations Supplies & Mat
21.62Sewer G&A Operations Supplies & Mat
19.96Park Maintenance G&A Operations Supplies & Mat
222.33
55.00JOHNSON CHAD Organized Rec G&A Refunds/Reimbursements
55.00
914.31JOHNSON PAPER & SUPPLY CO.Facilties Maintenance G&A Operations Supplies & Mat
2,810.98Rec Center Gen Division G&A Operations Supplies & Mat
3,725.29
1.00JONES COLLIN Building and Energy G&A DUE TO OTHER GOVTS
80.00Building and Energy G&A Construction Permits
81.00
70.00KARASOV AARON Organized Rec G&A Refunds/Reimbursements
70.00
120.00KASTNER JOHN Organized Rec G&A Refunds/Reimbursements
120.00
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 18
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
4.50KEARNEY SHAWN General Fund G&A Misc Expenditures
4.50
2,325.00KENNEDY & GRAVEN General Fund BS GENERAL
32.50Finance G&A Consulting Fees/Fees For Serv
2,357.50
234.95KENNEY KEVIN Park Maintenance G&A Operations Supplies & Mat
234.95
108.00KIDCREATE STUDIO Organized Rec G&A Consulting Fees/Fees For Serv
108.00
783.22KIELLY ERIN Water G&A
783.22
10,050.00KIMLEY-HORN AND ASSOCIATES, INC.General Fund BS CO ESCROW
1,975.00Park Improvement G&A Consulting Fees/Fees For Serv
3,732.16Street Capital G&A Consulting Fees/Fees For Serv
79,247.93MSA Capital G&A Consulting Fees/Fees For Serv
19,339.39Franchise Fees G&A Consulting Fees/Fees For Serv
3,732.16Water G&A Consulting Fees/Fees For Serv
2,375.01Sewer G&A Consulting Fees/Fees For Serv
4,750.03Storm Water Utility G&A Consulting Fees/Fees For Serv
11,248.00Municipal Building & Infra G&A Consulting Fees/Fees For Serv
136,449.68
123.10KING RICHARD Water G&A
123.10
167.42KINGS III OF AMERICA LLC Facilties Maintenance G&A Consulting Fees/Fees For Serv
167.42
.14KLINE LARRY Water G&A
.14
251.41KNETTEL JANINE Water G&A
251.41
8,716.24LAW ENFORCEMENT LABOR SERVICES INC Employee Benefits BS UNION DUES
8,716.24
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 19
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
371.41LAWSON PRODUCTS INC Vehicle Maintenance G&A Operations Supplies & Mat
371.41
35,909.00LEAGUE OF MN CITIES Adminstrative Operations G&A Dues, Memberships, Licenses
35,909.00
241,420.00LEAGUE OF MN CITIES INSURANCE TRUST Employee Benefits G&A League of MN Cities dept'l exp
969.37Property Casualty G&A Property Insurance
242,389.37
1,000.00LEARNED CARON Public Art G&A Operations Supplies & Mat
1,000.00
885.00LEGEND TECHNICAL SERVICES Water Reilly G&A Consulting Fees/Fees For Serv
885.00
1,544.00LEICA GEOSYSTEMS INC Engineering G&A Software Licensing Less 12 Mo
1,544.00
2,586.76LEOTEK ELECTRONICS USA LLC Facilties Maintenance G&A Operations Supplies & Mat
2,586.76
273.00LEWIS, DONALD Police G&A Out-of-State Travel
273.00
2,788.22LEXISNEXIS RISK SOLUTIONS Police G&A Dues, Memberships, Licenses
2,788.22
31.12LIBERMAN MORRIS I Water G&A
31.12
7,206.00LIFE SAFETY SYSTEMS Facilties Maintenance G&A Repairs and Maintenance
7,206.00
414.77LIND THOMAS R Water G&A
414.77
2,050.00LINKEDIN CORPORATION Human Resources G&A Consulting Fees/Fees For Serv
2,050.00
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 20
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
313.02LOFFLERIT G&A Short Term Lease/Rentals Pay
313.02
927.80LOFFLER COMPANIES IT G&A Computers/Tech Services
618.71IT G&A Operations Supplies & Mat
1,546.51
68,091.59LOGISIT G&A Consulting Fees/Fees For Serv
2,423.92IT G&A Computers/Tech Services
56,058.00IT G&A Data Communications
20,477.00IT G&A Telephone Communications
136,411.00IT G&A Software Licensing Less 12 Mo
283,461.51
102.04LONG SOMPHOUN Water G&A
102.04
407.69LUBE-TECH RELIABLE PLUS Vehicle Maintenance G&A Operations Supplies & Mat
407.69
8,940.00LVC COMPANIES INC IT G&A Software Licensing Less 12 Mo
1,511.00Facilties Maintenance G&A Repairs and Maintenance
3,600.00Municipal Building & Infra G&A Consulting Fees/Fees For Serv
14,051.00
30.00MAAPAssessing G&A Other Travel, Conv & Conf
30.00
72.80MACPHAIL KRIS Water G&A Employee Mileage Reimbursement
105.88Water G&A Other Travel, Conv & Conf
178.68
476.32MACQUEEN EQUIP CO General Fund BS Inventory
2,335.92Sewer G&A Repairs and Maintenance
5,279.74Property Casualty G&A Property Insurance
8,091.98
15.96MALIK PRAKSHI Cable TV G&A Employee Mileage Reimbursement
15.96
42.00MANDLER, CARRIE Westwood G&A Employee Mileage Reimbursement
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 21
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
42.00
64.00MANOR ELECTRIC Building and Energy G&A Construction Permits
64.00
51,541.64MANSFIELD OIL COMPANY OF GAINSVILLE, INC General Fund BS Inventory
51,541.64
5,820.00MARIE RIDGEWAY LICSW LLC Police G&A Consulting Fees/Fees For Serv
5,820.00
360.00MARTIN MARIETTA MATERIALS Water G&A
360.00
273.00MARTINEZ THOMAS Police G&A Out-of-State Travel
273.00
3,165.00MASTER TECHNOLOGY GROUP Municipal Building & Infra G&A Consulting Fees/Fees For Serv
1,810.00Rec Center Gen Division G&A Operations Supplies & Mat
4,975.00
22,732.00MCPHILLIPS BROS ROOFING COMPANY Water G&A
22,732.00
141.00MENARDSPark Maintenance G&A Operations Supplies & Mat
66.85Westwood G&A Operations Supplies & Mat
207.85
1,780.38MES SERVICE COMPANY LLC Fire Department G&A Other Supplies & Materials
1,780.38
1,302.00MESSERLI & KRAMER Employee Benefits BS WAGE GARNISHMENTS
1,302.00
44,552.85METHODIST HOSPITAL Sewer G&A
44,552.85
1,360.00METRO VOLLEYBALL OFFICIALS ASSOC. Organized Rec G&A Consulting Fees/Fees For Serv
1,360.00
39,583.81METROPOLITAN COUNCIL Building and Energy G&A DUE TO OTHER GOVTS
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 22
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
3,927.23Water G&A Water Utility
432,100.77Sewer G&A Water Utility
2,125.00Storm Water Utility G&A Consulting Fees/Fees For Serv
477,736.81
1,134.96MGX EQUIPMENT SERVICES, LLC General Fund BS Inventory
1,134.96
305.00MHSRC/RANGE Police G&A Other Travel, Conv & Conf
305.00
10,000.00MICRO CENTER SALES CORPORATION Climate Investment G&A
10,000.00
34,906.53MID AMERICA BUSINESS SYSTEMS Municipal Building & Infra G&A Consulting Fees/Fees For Serv
34,906.53
29.90MIDWEST BADGE & NOVELTY CO Police E-911 Restriction G&A Admin/Office Supplies & Mat
29.90
500.00MILLMAN STEVEN Climate Investment G&A
500.00
3,145.00MINNESOTA CHIEFS OF POLICE ASSOCIATION Police G&A Other Travel, Conv & Conf
217.00Police G&A Dues, Memberships, Licenses
3,362.00
2,353.86MINNESOTA CHILD SUPPORT PYT CTR Employee Benefits BS WAGE GARNISHMENTS
2,353.86
33,473.25MINNESOTA DEPARTMENT OF HEALTH Water G&A Water Utility
33,473.25
19.34MINNESOTA DEPT OF HEALTH Street Capital G&A Consulting Fees/Fees For Serv
83.18Franchise Fees G&A Consulting Fees/Fees For Serv
36.63Water G&A Consulting Fees/Fees For Serv
1.55Sewer G&A Consulting Fees/Fees For Serv
9.30Storm Water Utility G&A Consulting Fees/Fees For Serv
150.00
725.00MINNESOTA DEPT PUBLIC SAFETY Water G&A
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 23
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
725.00
37.77MINNESOTA ECO HOMES, LLC.Water G&A GENERAL CUSTOMERS
37.77
140.00MINNESOTA GOVERNMENT FINANCE OFFICERS Finance G&A Dues, Memberships, Licenses
140.00
420.00MINNESOTA HOUSING Affordable H Trust G&A Consulting Fees/Fees For Serv
420.00
3,100.00MINNESOTA NATIVE LANDSCAPES Park Improvement G&A Operations Supplies & Mat
3,100.00
940.00MINNESOTA NURSERY & LANDSCAPE ASSOCIATIOPark Maintenance G&A Other Travel, Conv & Conf
470.00Natural Resources G&A Other Travel, Conv & Conf
1,410.00
23.00MINNESOTA POLLUTION CONTROLAGENCY Sewer G&A Dues, Memberships, Licenses
23.00
30.00MINNESOTA RECREATION & PARK ASSOC Organized Rec G&A Other Travel, Conv & Conf
30.00
132.00MINNESOTA RESTORATION CONTRACTORS INC Building and Energy G&A Construction Permits
132.00
940.00MINNESOTA STATE FIRE CHIEFS ASSOC. Fire Department G&A Dues, Memberships, Licenses
940.00
495.00MINNESOTA STATE FIRE DEPARTMENT ASST Fire Department G&A Dues, Memberships, Licenses
495.00
86.40M-K GRAPHICS Finance G&A Admin/Office Supplies & Mat
86.40
10.00MN DEPARTMENT OF LABOR AND INDUSTRY Water G&A Consulting Fees/Fees For Serv
10.00
22.87MOHAGEN MAX Water G&A
22.87
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 24
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
16,000.00MOMENTUM ADVOCACY LLP Adminstrative Operations G&A Consulting Fees/Fees For Serv
16,000.00
6,193.44MOTOROLAPublic Saftey Aid G&A Technology Supplies
6,193.44
1,961.00MPX GROUP Comm & Marketing G&A Consulting Fees/Fees For Serv
1,961.00
306.00MR CUTTING EDGE Rec Center Gen Division G&A Repairs and Maintenance
306.00
1.00MUNASINGHE KEVIN Building and Energy G&A DUE TO OTHER GOVTS
80.00Building and Energy G&A Construction Permits
81.00
1,009.09NAPA (GENUINE PARTS CO)General Fund BS Inventory
99.99Park Maintenance G&A Operations Supplies & Mat
27.51Vehicle Maintenance G&A Repairs and Maintenance
614.44Vehicle Maintenance G&A Operations Supplies & Mat
1,751.03
70.00NELSON NANCY Organized Rec G&A Refunds/Reimbursements
70.00
120.99NENDZA JOSH Water G&A
120.99
53.94NICHOLLS MEGAN Rec Center Gen Division G&A Refunds/Reimbursements
53.94
489.95NOKOMIS SHOE SHOP Park Maintenance G&A Operations Supplies & Mat
489.95
113.46NORDQUIST ARLOU D Water G&A
113.46
142.43NORTH AMERICAN SAFETY INC Park Maintenance G&A Operations Supplies & Mat
142.43
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 25
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
4,512.04NORTHLAND MECHANICAL CONTRACTORS INC Facilties Maintenance G&A Repairs and Maintenance
4,512.04
438.57NORTHSTAR MAINTENANCE MANAGEMENT INC Facilties Maintenance G&A Operations Supplies & Mat
438.57
31,459.11NYSTROM PUBLISHING Comm & Marketing G&A Consulting Fees/Fees For Serv
31,459.11
162.78ODP BUSINESS SOLUTIONS LLC City Clerk's Office G&A Admin/Office Supplies & Mat
26.05City Council G&A Admin/Office Supplies & Mat
248.48City Council G&A Food
181.74Human Resources G&A Admin/Office Supplies & Mat
59.88Public Works G&A Admin/Office Supplies & Mat
52.29Organized Rec G&A Admin/Office Supplies & Mat
731.22
119.56OESTREICH, MARK Westwood G&A Employee Mileage Reimbursement
119.56
5,495.00OHD LLLP Police G&A Operations Supplies & Mat
5,495.00
67.00ON SITE SANITATION Organized Rec G&A Consulting Fees/Fees For Serv
134.00Park Maintenance G&A Consulting Fees/Fees For Serv
201.00
33.27O'REILLY FIRST CALL General Fund BS Inventory
33.27
350.00OVERHEAD DOOR COMPANY OF THE NORTHLANDFacilties Maintenance G&A Repairs and Maintenance
350.00
358.85OXYGEN SERVICE COMPANY INC Fire Department G&A Operations Supplies & Mat
358.85
347.00PACE ANALYTICAL SERVICES INC Water G&A
347.00
155.25PARK CHRYSLER JEEP General Fund BS Inventory
155.25
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 26
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
120.00PARK TAVERN DAKOTA GANG Organized Rec G&A Refunds/Reimbursements
120.00
10,400.00PARKTACULAR FESTIVAL Organized Rec G&A Consulting Fees/Fees For Serv
1,100.00SPECIAL EVENTS OTHER CONTRACTUAL SERVICES
11,500.00
450.00PARTY UNIT Organized Rec G&A Consulting Fees/Fees For Serv
450.00
907.32PAYNE ERIC Water G&A
907.32
350.00PERFORMANCE KENNELS INC Police G&A Other Travel, Conv & Conf
21,840.00Police G&A Operations Supplies & Mat
22,190.00
495.70PERSPECTIVES INC Water G&A
495.70
5.99PERSPECTIVES INC.Water G&A
5.99
450.00POPE DOUGLAS SOLID WASTE MANAGEMENT Police G&A Operations Supplies & Mat
450.00
350.00POSTMASTERComm & Marketing G&A Postage & Delivery
350.00
327.75PRECISE MRM, LLC.Public Works G&A Consulting Fees/Fees For Serv
327.75Water G&A Consulting Fees/Fees For Serv
327.75Sewer G&A Consulting Fees/Fees For Serv
327.75Storm Water Utility G&A Consulting Fees/Fees For Serv
1,311.00
2,900.00PRECISION LANDSCAPE AND TREE, INC. Natural Resources G&A Consulting Fees/Fees For Serv
2,900.00
800.00PREMIER MACHINE FARM & CARRIAGE LLC Organized Rec G&A Consulting Fees/Fees For Serv
800.00
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 27
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
313.10PREMIUM WATERS Fire Department G&A Operations Supplies & Mat
313.10
10,876.20PRO-TREE OUTDOOR SERVICES Natural Resources G&A Consulting Fees/Fees For Serv
10,876.20
3,623.00PULSE ELECTRIC INC Water G&A
3,623.00
405.00PUMP & METER SERVICE Vehicle Maintenance G&A Repairs and Maintenance
405.00
51.25QUICKSILVER EXPRESS COURIER Community Development G&A Postage & Delivery
51.25
1,476.75R & R SPECIALTIES OF WISCONSIN, INC. ROC Division G&A Operations Supplies & Mat
1,476.75
25.62RABINE ELLIE Sustainability G&A Employee Mileage Reimbursement
25.62
242.99RED WING STORE Water G&A Operations Supplies & Mat
242.99
585.00REGENTS OF THE UNIVERSITY OF MINNESOTA Westwood G&A Operations Supplies & Mat
585.00
400.00REGION 3 AA Cable TV G&A Consulting Fees/Fees For Serv
400.00
9,050.89REPUBLIC SERVICES Facilties Maintenance G&A Solid Waste Utility
78,362.99Solid Waste G&A Organics Utility Expense
8,539.43Rec Center Gen Division G&A Solid Waste Utility
95,953.31
745.00REVIVALAdminstrative Operations G&A Licenses
8,950.00City Clerk's Office G&A Licenses
9,695.00
120.00RIECK JOSH Organized Rec G&A Refunds/Reimbursements
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 28
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
120.00
87,186.81RJM CONSTRUCTION LLC Municipal Building & Infra G&A Consulting Fees/Fees For Serv
87,186.81
872.64ROBERT B HILL CO Rec Center Gen Division G&A Operations Supplies & Mat
872.64
2,709.55ROBERT HALF TECHNOLOGY Water G&A Consulting Fees/Fees For Serv
2,709.55Sewer G&A Consulting Fees/Fees For Serv
2,709.55Solid Waste G&A Consulting Fees/Fees For Serv
2,709.55Storm Water Utility G&A Consulting Fees/Fees For Serv
10,838.20
69.50RODRIGUEZ ANTONIO Fire Department G&A In-State Travel
69.50
207.96ROSEVILLE MIDWAY FORD General Fund BS Inventory
52,516.11Vehicle Maintenance G&A Vehicles/Machinery Purch
52,724.07
273.00SAAZTER TIMOTHY Police G&A Out-of-State Travel
273.00
22.36SAWYER JEFF Park Maintenance G&A Operations Supplies & Mat
22.36
657.53SCAN AIR FILTER INC Facilties Maintenance G&A Operations Supplies & Mat
657.53
31.36SCHMIT FRANCIS Water G&A
31.36
25,650.00SCOTT MICHAEL Fire Department G&A Consulting Fees/Fees For Serv
25,650.00
1,015.00SETS DESIGN INC.Police G&A Operations Supplies & Mat
1,015.00
500.00SETTINGSGARD, JARED Climate Investment G&A
500.00
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 29
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
22,365.00SHAKE SHACK ENTERPRISE LLC Building and Energy G&A DUE TO OTHER GOVTS
6,220.00Building and Energy G&A Construction Permits
7,200.00Water G&A
35,785.00
459.00SHAPCO PRINTING INC Organized Rec G&A Other Supplies & Materials
459.00
3,800.33SHI INTERNATIONAL CORP IT G&A Software Licensing Less 12 Mo
3,800.33
7,225.34-SHORELINE LANDSCAPING Storm Water Utility BS RETAINAGE PAYABLE
144,506.82Storm Water Utility G&A
137,281.48
6,792.22SHORT ELLIOTT HENDRICKSON, INC.Engineering G&A Consulting Fees/Fees For Serv
6,792.22
23.09SHRED-IT Human Resources G&A Consulting Fees/Fees For Serv
30.97Community Development G&A Consulting Fees/Fees For Serv
54.06
26.25SIG SAUER, INC.Police G&A Operations Supplies & Mat
26.25
6,804.00SIGNATURE MECHANICAL INC Rec Center Gen Division G&A Repairs and Maintenance
6,804.00
55.00SILBERT MILES Organized Rec G&A Refunds/Reimbursements
55.00
255.45SKB ENVIRONMENTAL INC Public Works G&A Operations Supplies & Mat
255.45
164.95SKEWES STEVE Water G&A GENERAL CUSTOMERS
164.95
1.00SLEDGE, SHARAE General Fund BS CLEARING ACCOUNT
1.00
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 30
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
5,064.16SLP FF ASSOC IAFF LOCAL #993 Employee Benefits BS UNION DUES
5,064.16
273.00SMITH MAURICE JR Police G&A Out-of-State Travel
273.00
39.24SPS COMPANIES INC Facilties Maintenance G&A Operations Supplies & Mat
1,313.08Water G&A Operations Supplies & Mat
1,352.32
188.17SRF CONSULTING GROUP INC Sewer G&A Consulting Fees/Fees For Serv
122.13Storm Water Utility G&A Consulting Fees/Fees For Serv
310.30
19,212.00ST. LOUIS PARK HOUSING AUTHORITY Affordable H Trust G&A Consulting Fees/Fees For Serv
19,212.00
188.12STAHNKE LAURA Water G&A
188.12
26.29STERICYCLE, INC.Adminstrative Operations G&A Consulting Fees/Fees For Serv
23.19Human Resources G&A Consulting Fees/Fees For Serv
71.21Facilties Maintenance G&A Consulting Fees/Fees For Serv
159.42Police G&A Consulting Fees/Fees For Serv
23.19Building and Energy G&A Consulting Fees/Fees For Serv
92.79Public Works G&A Consulting Fees/Fees For Serv
396.09
1,000.00STORMWIND LLC IT G&A Other Travel, Conv & Conf
1,000.00
570.01STRANIK ERIN Water G&A
570.01
5,450.00STRATUS BUILDING SOLUTIONS OF ST. PAUL Facilties Maintenance G&A Consulting Fees/Fees For Serv
2,850.00Rec Center Gen Division G&A Consulting Fees/Fees For Serv
350.00ROC Division G&A Consulting Fees/Fees For Serv
8,650.00
29,336.62STREICHER'S Police G&A Operations Supplies & Mat
159.99Fire Department G&A Admin/Office Supplies & Mat
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 31
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
194.99Water G&A Operations Supplies & Mat
29,691.60
830.00SUBURBAN RATE AUTHORITY Water G&A Dues, Memberships, Licenses
830.00Sewer G&A Dues, Memberships, Licenses
830.00Storm Water Utility G&A Dues, Memberships, Licenses
2,490.00
54,716.46SUMMIT ENVIROSOLUTIONS INC Water Reilly G&A Consulting Fees/Fees For Serv
54,716.46
273.00SWANSON MITCHELL Police G&A Out-of-State Travel
273.00
5,223.38TACTICAL ADVANTAGE Police G&A Operations Supplies & Mat
5,223.38
232.55TALKPOINT TECHNOLOGIES INC Police E-911 Restriction G&A Technology Supplies
232.55
2.15TANSOM BRADLEY Water G&A
2.15
499.30TENNANT SALES AND SERVICE CO.Rec Center Gen Division G&A Operations Supplies & Mat
499.30
195.00TERMINIX COMMERCIAL Facilties Maintenance G&A Consulting Fees/Fees For Serv
225.00Park Maintenance G&A Consulting Fees/Fees For Serv
131.00Rec Center Gen Division G&A Consulting Fees/Fees For Serv
551.00
1,500.00THE MCNANEY GROUP, INC.City Council G&A Other Travel, Conv & Conf
1,500.00
144.00THE MPX GROUP Comm & Marketing G&A Consulting Fees/Fees For Serv
144.00
2,000.00THE PARK THEATER COMPANY Public Art G&A Operations Supplies & Mat
2,000.00
527.00THE SIGN PRODUCERS INC Facilties Maintenance G&A Admin/Office Supplies & Mat
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 32
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
116.00Facilties Maintenance G&A Operations Supplies & Mat
643.00
312.11THE STANDARD Adminstrative Operations G&A LIFE INSURANCE
268.85Adminstrative Operations G&A LONG TERM DISABILITY
25.37City Clerk's Office G&A LIFE INSURANCE
20.01City Clerk's Office G&A LONG TERM DISABILITY
28.56REI G&A LIFE INSURANCE
22.48REI G&A LONG TERM DISABILITY
185.96Human Resources G&A LIFE INSURANCE
154.26Human Resources G&A LONG TERM DISABILITY
204.38Comm & Marketing G&A LIFE INSURANCE
168.52Comm & Marketing G&A LONG TERM DISABILITY
219.00IT G&A LIFE INSURANCE
173.26IT G&A LONG TERM DISABILITY
240.02Assessing G&A LIFE INSURANCE
195.56Assessing G&A LONG TERM DISABILITY
287.44Finance G&A LIFE INSURANCE
238.82Finance G&A LONG TERM DISABILITY
525.80Community Development G&A LIFE INSURANCE
462.63Community Development G&A LONG TERM DISABILITY
112.10Facilties Maintenance G&A LIFE INSURANCE
94.51Facilties Maintenance G&A LONG TERM DISABILITY
2,515.31Police G&A LIFE INSURANCE
2,016.04Police G&A LONG TERM DISABILITY
290.52Dispatch Division G&A LIFE INSURANCE
229.10Dispatch Division G&A LONG TERM DISABILITY
1,276.06Fire Department G&A LIFE INSURANCE
991.43Fire Department G&A LONG TERM DISABILITY
690.06Building and Energy G&A LIFE INSURANCE
579.90Building and Energy G&A LONG TERM DISABILITY
104.78Sustainability G&A LIFE INSURANCE
82.64Sustainability G&A LONG TERM DISABILITY
452.18Engineering G&A LIFE INSURANCE
427.33Engineering G&A LONG TERM DISABILITY
604.28Public Works G&A LIFE INSURANCE
440.79Public Works G&A LONG TERM DISABILITY
86.84Cable TV G&A LIFE INSURANCE
68.52Cable TV G&A LONG TERM DISABILITY
23.60Housing Rehab G&A LIFE INSURANCE
19.05Housing Rehab G&A LONG TERM DISABILITY
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 33
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
237.18Water G&A LIFE INSURANCE
186.78Water G&A LONG TERM DISABILITY
81.42Sewer G&A LIFE INSURANCE
65.80Sewer G&A LONG TERM DISABILITY
106.90Solid Waste G&A LIFE INSURANCE
84.94Solid Waste G&A LONG TERM DISABILITY
206.15Storm Water Utility G&A LIFE INSURANCE
162.54Storm Water Utility G&A LONG TERM DISABILITY
14,131.07Employee Benefits G&A LIFE INSURANCE
396.25Organized Rec G&A LIFE INSURANCE
326.80Organized Rec G&A LONG TERM DISABILITY
369.46Park Maintenance G&A LIFE INSURANCE
295.26Park Maintenance G&A LONG TERM DISABILITY
44.60Natural Resources G&A LIFE INSURANCE
35.22Natural Resources G&A LONG TERM DISABILITY
194.22Westwood G&A LIFE INSURANCE
153.12Westwood G&A LONG TERM DISABILITY
219.37Rec Center Gen Division G&A LIFE INSURANCE
172.94Rec Center Gen Division G&A LONG TERM DISABILITY
201.78Vehicle Maintenance G&A LIFE INSURANCE
158.96Vehicle Maintenance G&A LONG TERM DISABILITY
32,668.83
385.23THOMSON REUTERS WEST PAYMENT CENTER Police G&A Operations Supplies & Mat
385.23
3.39THRESHOLD HOLDINGS LLC Water G&A
3.39
662.90THRIVEPASSHuman Resources G&A Consulting Fees/Fees For Serv
662.90
1,013.26TIMESAVER OFF SITE SECRETARIAL City Clerk's Office G&A Consulting Fees/Fees For Serv
1,013.26
165.00T-MOBILE USA INC Police G&A Operations Supplies & Mat
165.00
12.32TOLL GAS & WELDING SUPPLY Water G&A Operations Supplies & Mat
12.32
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 34
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
10,834.53TOTAL MECHANICAL SERVICES, INC.Rec Center Gen Division G&A Repairs and Maintenance
10,834.53
2,496.18TOWMASTERGeneral Fund BS Inventory
2,496.18
16,880.00TRACKER PRODUCTS LLC Police G&A Software Licensing Less 12 Mo
16,880.00
3,300.00TWIN CITY OUTDOOR SERVICES INC SSD 1 G&A Consulting Fees/Fees For Serv
930.00SSD 3 G&A Consulting Fees/Fees For Serv
4,230.00
600.00TYSLEY TAYLOR Adminstrative Operations G&A Consulting Fees/Fees For Serv
600.00
18,542.00UHL CO INC Municipal Building & Infra G&A Consulting Fees/Fees For Serv
18,542.00
119.25ULINEPolice G&A Operations Supplies & Mat
45.60Vehicle Maintenance G&A Operations Supplies & Mat
164.85
225.00ULTIMATE SAFETY CONCEPTS INC Fire Department G&A Repairs and Maintenance
225.00
460.00ULTRA MARITIME Police G&A Operations Supplies & Mat
460.00
4,009.20UNIQUE PAVING MATERIALS CORP Public Works G&A Operations Supplies & Mat
4,009.20
444.66USA BLUE BOOK Sewer G&A Operations Supplies & Mat
444.66
76,941.71VALLEY-RICH CO INC Water G&A
76,941.71
87.00VERIFIED CREDENTIALS LLC.Human Resources G&A Consulting Fees/Fees For Serv
87.00
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 35
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
24,744.07VERIZONIT G&A Telephone Communications
24,744.07
463.11VESSCO INC Water G&A Operations Supplies & Mat
463.11
5,890.00VETERAN ELECTRIC Park Improvement G&A Consulting Fees/Fees For Serv
5,890.00
291.75VOLK MARGARITA Water G&A
291.75
300.00WARNING LITES OF MN INC Public Works G&A Operations Supplies & Mat
4,500.00Water G&A
497.75Organized Rec G&A Operations Supplies & Mat
5,297.75
85,368.94WASTE CONTAINER SYST Solid Waste G&A Yard Waste Utility
85,368.94
391.70WATER CONSERVATION SERVICE INC Water G&A
391.70
6,000.00WEINBERG BROTHERS INVEST. CO., LLC. General Fund BS UNION PARK APTS
6,000.00
194.43WESSBERG GRAHAM Natural Resources G&A Other Travel, Conv & Conf
194.43
100.00WEST METRO FIRE-RESCUE DISTRICT Fire Department G&A Other Travel, Conv & Conf
100.00
5,300.00WINCAN LLC Sewer G&A Software Licensing Less 12 Mo
5,300.00
221.00WINCO LANDSCAPE INC Building and Energy G&A Construction Permits
221.00
95.27WITMER PUBLIC SAFETY GROUP INC Fire Department G&A Operations Supplies & Mat
95.27
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 36
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
39,920.00WM CORPORATE SERVICES INC Solid Waste G&A Yard Waste Utility
39,920.00
160.90WOODHILL AMANDA Water G&A
160.90
653.60WORLD FUEL SERVICES, INC.General Fund BS Inventory
653.60Water G&A Operations Supplies & Mat
1,307.20
3,179.00WSB ASSOC INC Engineering G&A Consulting Fees/Fees For Serv
13,252.00Storm Water Utility G&A Consulting Fees/Fees For Serv
16,431.00
19,880.69XCEL ENERGY Facilties Maintenance G&A Electric Utility
63.44Facilties Maintenance G&A Misc Expenditures
44,561.70Public Works G&A Electric Utility
35,473.27Water G&A Electric Utility
1,786.57Water Reilly G&A Electric Utility
5,516.64Sewer G&A Electric Utility
1,031.34Storm Water Utility G&A Electric Utility
14,325.18Park Maintenance G&A Electric Utility
45.07Park Maintenance G&A Misc Expenditures
23,944.51Rec Center Gen Division G&A Electric Utility
146,628.41
419.84YOMTOUBIAN RUBEN Water G&A
419.84
463,124.32ZELIA ON SEVEN Wooddale Station TIF G&A
463,124.32
214.88ZIEGLER INC General Fund BS Inventory
1,069.84Vehicle Maintenance G&A Repairs and Maintenance
111,570.00Vehicle Maintenance G&A Other Cap Equip Purchased
112,854.72
22.12ZIRING EMILY Sustainability G&A Employee Mileage Reimbursement
22.12
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 37
CITY OF ST LOUIS PARK
Council Check Summary
3/25/20252/26/2025 -
Amount
ObjectVendorBU Description
Report Totals 5,083,319.51
City council meeting of April 7, 2025 (Item No. 5a)
Title: Approve city disbursements Page 38
Meeting: City council
Meeting date: April 7, 2025
Consent agenda item: 5b
Executive summary
Title: Resolution approving donation to parks and recreation department - Ward 4
Recommended action: Motion to adopt a resolution accepting a donation to Westwood Hills
Nature Center.
Policy consideration: Does the city council wish to accept this donation with restrictions on its
use?
Summary: State statute requires the city council to formally accept donations. This requirement
is necessary to make sure the city council has knowledge of any restrictions placed on the use
of each donation prior to it being expended.
• Donation for a memorial bench to be installed at Westwood Hills Nature Center
honoring Benny.
o Kathy and David Cooper, $2,500
Financial or budget considerations: This donation will be used for the purchase and installation
of a park bench at Westwood Hills Nature Center.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Resolution
Prepared by: Carrie Mandler, secretary program aide
Reviewed by: Mark Oestreich, Westwood hills nature center manager
Stacy M. Voelker, administrative coordinator
Jason T. West, parks and recreation director
Approved by: Cindy Walsh, deputy city manager
City council meeting of April 7, 2025 (Item No. 5b) Page 2
Title: Resolution approving donation to parks and recreation department - Ward 4
Resolution No. 25 - ___
Accepting a donation in the amount of $2,500
for Westwood Hills Nature Center
Whereas, the City of St. Louis Park is required by state statute to authorize acceptance of
any donations; and
Whereas, the city council must also approve any restrictions placed on the donation by
the donor; and
Whereas, Kathy and David Cooper donated $2,500 for the purchase and installation of a
memorial bench to be placed in Westwood Hills Nature Center ,
Now therefore be it resolved by the city council of the City of St. Louis Park that this
donation is hereby accepted with thanks to Kathy and David Cooper with the understanding
that their gift must be used for a park bench at Westwood Hills Nature Center.
Reviewed for administration: Adopted by the city council April 7, 2025:
Cindy Walsh, deputy city manager Nadia Mohamed, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: April 7, 2025
Consent agenda item: 5c
Executive summary
Title: Resolution accepting donation from the New Buildings Institute for Emily Ziring to attend
the 2025 Getting to Zero Forum
Recommended action: Motion to adopt a resolution approving acceptance of a monetary
donation from the New Buildings Institute (NBI) in an amount not to exceed $1,841.28 for
conference registration, flight, hotel and ground transportation for Emily Ziring, sustainability
manager, to attend the Getting to Zero Forum in Los Angeles, CA from April 22 – 24, 2025.
Policy consideration: Does the city council wish to accept the gift with restrictions on its use?
Summary: State statute requires city council’s acceptance of donations. This requirement is
necessary in order to make sure the city council has knowledge of any restrictions placed on the
use of each donation prior to it being expended.
The New Buildings Institute (NBI) administers and distributes local government scholarships
with funding from the New Venture Fund. NBI has graciously agreed to provide a scholarship
of $1,841.28 for conference registration, flight, hotel and ground transportation costs for
Emily Ziring, sustainability manager, to attend the Getting to Zero Forum in Los Angeles,
California from April 22 – 24, 2025. The Getting to Zero Forum is the leading conference that
brings together members of the built environment sector. Hosted by NBI, the Forum is a
three-day conference dedicated to advancing zero emissions buildings. Ms. Ziring last
attended this conference when it was held in Minneapolis in 2023 and found it invaluable for
learning about advances in building technologies that can help the city reach its climate action
goals.
State law permits the payment of such expenses by this organization, regardless of whether
the funds come from primary or secondary sources. It is treated as a gift to the city and must
be adopted by a city council resolution determining that attendance at this event serves a
public purpose and accepting the gift. The resolution must be adopted before attendance at
the conference.
Financial or budget considerations: The total donation is an amount not to exceed $1,841.28.
This total reflects a flat $500 scholarship for the airfare and ground transportation and a
reimbursement of $810 for the conference registration fees, plus an expected reimbursement
of $531.28 for two nights’ accommodations (to be paid upon check-out). Any additional and
approved travel expenses will be paid from the division’s operating budget using budgeted
funds.
Strategic priority consideration: St. Louis Park is committed to continue to lead in
environmental stewardship.
Supporting documents: Resolution
Prepared by: Emily Ziring, sustainability manager
Reviewed by: Brian Hoffman, Building and Energy Director
Approved by: Cindy Walsh, deputy city manager
City council meeting of April 7, 2025 (Item No. 5c) Page 3
Title: Resolution accepting donation from the New Buildings Institute for Emily Ziring to attend the 2025 Getting to
Zero Forum
Resolution No. 25 - ____
Accepting donation from New Buildings Institute for expenses for
Emily Ziring to attend the 2025 Getting to Zero Forum
in Los Angeles, CA from April 22 – 24, 2025
Whereas, the City of St. Louis Park is required by state statute to authorize acceptance
of any donations; and
Whereas, the city council must also ratify any restrictions placed on the donation by the
donor; and
Whereas, the New Buildings Institute will compensate up to $1,841.28 in costs for
the city’s sustainability manager, Emily Ziring, to attend the 2025 Getting to Zero Forum held
April 22 – 24, 2025 in Los Angeles, CA; and
Now therefore be it resolved, by the city council of the City of St. Louis Park that the gift
is hereby accepted with thanks to the New Buildings Institute with the understanding that it will
be used for conference registration, hotel, airfare and ground transportation costs incurred by
Emily Ziring to attend the 2025 Getting to Zero Forum held April 22 – 24, 2025 in Los Angeles,
CA.
Reviewed for administration Adopted by the city council April 7, 2025:
Cindy Walsh, deputy city manager Nadia Mohamed, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: April 7, 2025
Consent agenda item: 5d
Executive summary
Title: Resolution to prioritize federal congressionally directed spending requests
Recommended action: Motion to adopt resolution declaring the official intent of the City of St.
Louis Park to prioritize federal congressionally directed spending requests.
Policy consideration: Does the city council agree with the prioritization of the federal
congressionally directed spending requests?
Summary: As part of the federal congressionally directed spending (CDS) application, applicants
must prioritize all the submitted projects. Staff will be submitting the following projects, in the
following prioritization:
1. Oxford and Louisiana Area Improvements
2. Aquatic Park Renovations
3. Wayzata Blvd., Zarthan Ave., and 16th Street Improvements
These projects were prioritized based on need, financial impact, and other contextual factors,
including the CDS application process itself. We aim to best position ourselves by including
multiple project options across different accounts, to best align with the FY2026 CDS guidelines
once released.
Financial or budget considerations: If CDS funding is received, it provides an opportunity to
revise project budgets and reallocate funds if necessary.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Oxford and Louisiana Area Improvements background
Aquatic Park Renovations background
Wayzata Blvd., Zarthan Ave., 16th Street Improvements background
Map of CDS projects
Prepared by: Clancy Ferris, legislative & grants analyst
Reviewed by: Cheyenne Brodeen, administrative services director
Approved by: Cindy Walsh, deputy city manager
City council meeting of April 7, 2025 (Item No. 5d) Page 2
Title: Resolution to prioritize federal congressionally directed spending requests
Resolution No. 25 - ____
Declaring the official intent of the City of St. Louis Park to prioritize
congressional directed spending (CDS) requests
Be it resolved by the city council (the “city council”) of the City of St. Louis Park, Hennepin
County, Minnesota (the “city”) as follows:
1.The City of St. Louis Park intends to submit congressional directed spending (CDS)
requests
2.The submission requires prioritization of congressional directed spending requests
3.The city council must approve prioritization of congressional directed spending requests
4.The congressional directed spending projects are prioritized as follows:
1.Oxford and Louisiana Area Improvements,
2. Aquatic Park Renovations, and
3. Wayzata Blvd., Zarthan Ave., and 16
th Street Improvements
Reviewed for administration: Adopted by the city council April 7, 2025:
Cindy Walsh, deputy city manager Nadia Mohamed, mayor
Attest:
Melissa Kennedy, city clerk
St. Louis Park City Hall • 5005 Minnetonka Blvd., St. Louis Park, MN 55416
www.stlouisparkmn.gov • Phone: 952.924.2500 • TTY: 952.924.2518
Oxford/Louisiana Area Infrastructure Investment
The City of St. Louis Park supports providing a variety of options for people to make their way
around the city comfortably, safely, and reliably.
St. Louis Park Position
This $13.8 million investment creates connections for all users to affordable housing, job
centers, transit, and healthcare.
History: Brought forward to the state in 2024, no bonding bill passed. This project is included in
the city’s capital improvement plan in 2028 and 2029. The total project cost is $13.8 million.
Background: This project is needed to repair existing infrastructure, remove barriers to active
transportation and transit, and promote environmental sustainability and climate
preparedness. This project will:
1. Modernize roads which are regionally significant and in desperate need
a. They’re currently used by almost 4,500 vehicles daily, with 83% of that traffic coming
from outside of St. Louis Park. Providing regional movement of goods and
connections to commerce.
b. Provide local and regional connections to Highway 7 and Excelsior Boulevard.
c. These roadways were last constructed in 1973 and have far exceeded their design
life. Reconstruction is necessary because routine maintenance activities such as
bituminous overlays and crack seals are no longer cost-effective.
2. Increase transportation access to under-served populations
a. The area is home to over 1,000 affordable housing units
b. 27 percent of residents in area identified as people of color in the 2020 census. This
is high when compared to 22.8 percent citywide
c. Sidewalk construction will fill in gaps in the network creating connections where
none exist today.
d. Sidewalk construction will connect over 12,000 employees in the area to transit,
both transit route 612 and the future Metro Green Line Extension stop making it
easier and more attractive to use transit
City council meeting of April 7, 2025 (Item No. 5d)
Title: Resolution to prioritize federal congressionally directed spending requests Page 3
St. Louis Park City Hall • 5005 Minnetonka Blvd., St. Louis Park, MN 55416
www.stlouisparkmn.gov • Phone: 952.924.2500 • TTY: 952.924.2518
3. Improve neighborhood livability and community connection
a. Creates connections to homes, Cedar Lake regional trail, local businesses and parks.
b. New roundabout at the intersection estimated to reduce vehicle emissions by 25%.
c. Air quality will be improved by safer access to walking, biking, and transit.
4. Reduce downstream pollution and promote climate resiliency
a. Minnehaha Creek discharges into the Mississippi River, which provides nearly 20
million people with drinking water and supports a diversity of wildlife
b. Currently, the area drains directly into Minnehaha Creek, untreated
c. New infrastructure would remove pollutants prior to discharge into the creek,
creating safer drinking water and habitat for those downstream
d. Building regional flood protection to remove critical infrastructure out of the flood
zone, including Methodist Hospital and public roadways
5. New design encourages walking, biking, transit and increases transportation access for
redevelopment
a. The road reconstruction and new sidewalk construction will help residents,
employees, and visitors make their way around the city safely.
b. This area of the city is primarily zoned industrial, and planning for the
redevelopment in preparation for light rail has been underway for the last ten years.
c. Redevelopment of the private buildings will provide an economic benefit to area
taxpayers along with a variety of housing options for people who would like to live in
St. Louis Park.
d. The new buildings will be more efficient, thus helping with the city’s climate action
goals.
City council meeting of April 7, 2025 (Item No. 5d)
Title: Resolution to prioritize federal congressionally directed spending requests Page 4
St. Louis Park City Hall • 5005 Minnetonka Blvd., St. Louis Park, MN 55416
www.stlouisparkmn.gov • Phone: 952.924.2500 • TTY: 952.924.2518
Aquatic Park Infrastructure Improvements
St. Louis Park Position
This $2.6 million investment addresses the most pressing structural and operational needs,
ensuring the aquatic park remains open and accessible while laying the groundwork for a
broader, long-term vision. This project is the first step in a strategic plan to re-envision the
waterpark for future generations, ensuring its continued role as a community centerpiece.
History: After nearly three decades of service, the facility’s aging infrastructure is at a breaking
point. Without necessary upgrades, the aquatic park will no longer be able to operate safely,
forcing closure and eliminating a key community resource. A 2024 facility assessment identified
urgent structural, accessibility, and operational deficiencies that must be addressed to keep the
park open.
Background: The St. Louis Park Outdoor Aquatic Park is a vital recreational and economic hub,
welcoming an average 60,000 visitors annually and serving as the largest provider of part-time
jobs within the organization, with over 100 seasonal employees. This project will:
1. Protect an essential community resource
a. Without action, the facility will be forced to close within 3-5 years
b. The aquatic park welcomes an average of 60,000 visitors annually
c. 15% of passholders travel from 10 to 30 miles away
d. The aquatic park played a critical role during the COVID-19 pandemic as the only
outdoor aquatic facility in the region to remain open, providing safe outdoor
recreation for residents and visitors alike
2. Support workforce development and regional economic impact
a. More than 100 seasonal jobs provide first-time employment opportunities and
skill-building for local youth
b. The aquatic park is the largest provider of part-time jobs within the organization
c. Visitors also support local businesses, dining, and tourism
3. Ensure affordability and accessibility of recreation opportunities
a. Through affordable prices, access to scholarships, and community donations, the
facility offers subsidized recreation for thousands of families.
City council meeting of April 7, 2025 (Item No. 5d)
Title: Resolution to prioritize federal congressionally directed spending requests Page 5
St. Louis Park City Hall • 5005 Minnetonka Blvd., St. Louis Park, MN 55416
www.stlouisparkmn.gov • Phone: 952.924.2500 • TTY: 952.924.2518
b. Summer daycare programs through the local school district receive discounted
rates ensuring all participants have access
c. Single gender swim times are regularly scheduled to accommodate religious
practices or individual comfort
d. Accessibility enhancements will be made to meet ADA compliance
4. Advances long-term community planning
a. This investment is part of a larger vision to modernize and enhance the aquatic
park for future generations and includes:
i. Structural repairs to deteriorating components
ii. Upgraded locker rooms, concessions, and staff facilities
iii. Replacement of outdated electrical switchgear
iv. Deck drain system replacement
City council meeting of April 7, 2025 (Item No. 5d)
Title: Resolution to prioritize federal congressionally directed spending requests Page 6
St. Louis Park City Hall • 5005 Minnetonka Blvd., St. Louis Park, MN 55416
www.stlouisparkmn.gov • Phone: 952.924.2500 • TTY: 952.924.2518
Wayzata Boulevard/Zarthan Avenue/16th Street
Improvements
The City of St. Louis Park supports providing a variety of options for people to make their way
around the city comfortably, safely, and reliably.
St. Louis Park Position
This $8.1 million investment improves connections for all users to affordable housing,
commercial land uses, and job centers.
History: This project is included in the city’s capital improvement plan in 2027 for a scaled down
version of this project ($2.6m). The total project cost under the new enhanced scope is $8.1
million.
Background: This project is needed to repair existing infrastructure, remove barriers to active
transportation and transit and improve connections for all users to affordable housing,
commercial land uses and job centers.
1. These roads are regionally significant and in need of modernization.
a. Used by approximately 13,000 to 21,500 vehicles per day, with 69 to 79% of that
traffic coming from outside of St. Louis Park. Providing regional movement of goods
and connections to commerce.
b. Provide local and regional connections to I-394 and TH100.
c. These roadways were last constructed over 30 years ago and are at the end of their
useful life and must be reconstructed.
d. Roadway design prioritized vehicle traffic and did not consider other users.
e. Trail construction will fill in gaps in the network creating connections where none
exist today.
2. New design encourages walking, biking, transit and community connection. Increase
transportation access to under-served populations
a. The area is home to around 839 affordable housing units
b. 25.7% of residents in area identified as people of color in the 2020 census. This is
high when compared to 22.8% citywide
c. Planned bicycle and pedestrian infrastructure will significantly improve multimodal
experience in the area.
City council meeting of April 7, 2025 (Item No. 5d)
Title: Resolution to prioritize federal congressionally directed spending requests Page 7
St. Louis Park City Hall • 5005 Minnetonka Blvd., St. Louis Park, MN 55416
www.stlouisparkmn.gov • Phone: 952.924.2500 • TTY: 952.924.2518
d. This project will create walking, biking and transit connections for over 16,000
employees in the area.
3. Neighborhood livability and community connection will be improved
a. Creates connections to affordable housing, commercial land uses and job centers.
b. The new roundabouts at Zarthan and 16th and Gamble and 16th are expected to
reduce fuel consumption and reduce vehicle emissions by 25%.
c. Air quality will be improved by safer access to walking, biking, and transit.
4. New design encourages walking, biking, transit and increases transportation access for
redevelopment
a. Three Rivers has a proposed north south regional connection between the Luce line
Trail, North Cedar Lake trail and South Cedar Lake trail that is adjacent to Wayzata
Blvd.
b. The city’s bicycle plan includes a multi-use trail connection along all road segments.
City council meeting of April 7, 2025 (Item No. 5d)
Title: Resolution to prioritize federal congressionally directed spending requests Page 8
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City council meeting of April 7, 2025 (Item No. 5d)
Title: Resolution to prioritize federal congressionally directed spending requests Page 9
Meeting: City council
Meeting date: April 7, 2025
Consent agenda item: 5e
Executive summary
Title: Approve contract for investment management services with PMA Asset Management, LLC
Recommended action: Motion to approve a contract with PMA Asset Management, LLC to
provide investment management services to the City of St. Louis Park.
Policy consideration: Does the city council approve of contracting with PMA Asset
Management, LLC to provide investment management services to the City of St. Louis Park?
Summary: The City of St. Louis Park has an investment portfolio of approximately $38 million in
long-term investments (greater than one year maturity) held at US Bank. In early 2025, the
finance team initiated an RFP process to select a professional services firm to lead investment
strategy, execute securities purchases and sales, assess performance and provide additional
advice as needed. Municipal governments must adhere to the requirements of MN Statutes
Chapter 118A when investing public funds. Expertise in these regulations and a track record of
security and success are key qualities for investment managers in the public sector.
After a review of several high-quality providers, city staff selected PMA Asset Management, LLC
to provide these services due to their 40 + years of experience in municipal investment and
excellent track record with local governments. PMA Asset Management, LLC investment
management team is headquartered in St. Louis Park and their staff have stewarded the 4M
fund, in collaboration with the LMC, for many years.
Financial or budget considerations: Staff are proposing a five (5) year contract for services and
estimate the annual cost for these services will be between $30,000 and $40,000 annually. The
cost will be funded through investment revenue and the contract will be managed by the
finance department.
Strategic priority consideration: Not applicable.
Supporting documents:
• PMA St Louis Park Investment Management Contract
• Form ADV – Part 2A
• Form ADV – Part 2B
Prepared by: Amelia Cruver, finance director
Reviewed by: Cheyenne Brodeen, administrative services director
Approved by: Cindy Walsh, deputy city manager
235337v1
INVESTMENT ADVISORY AGREEMENT
This Investment Advisory Agreement (“Agreement”) between the undersigned City of St. Louis
Park (“Client”) and PMA Asset Management, LLC (“Advisor”) is effective _______ ___, 2025
(“Effective Date”).
1.Appointment of Advisor. Commencing on the Effective Date, the Client appoints the
Advisor as its Investment Advisor for its funds held in its Account by the Custodian (as those terms
are defined below) and the Advisor accepts appointment as Investment Advisor for the Account.
2.Term. This Agreement shall have a term of five (5) years after the Effective Date
(“Term”). This Agreement may be terminated by Client prior to the expiration of the Term for
material breach of its terms immediately upon written notice specifying the material breach and
the date of termination. This Agreement may be terminated by either party on ninety (90) days
written notice.
3.Account. The assets of the Client shall be held in one or more accounts (collectively
referred to as the “Account”) and shall include such cash, bonds, fixed-income securities, equities,
mutual funds and other registered investment company products or other investment assets which,
from time to time, the Client deposits in its account with the Custodian (defined below) or which
become part of the Account as a result of investment activity or otherwise. The Client may make
additions to and withdrawals from the Account in such amounts as the Client shall determine,
provided that with respect to withdrawals, Client shall communicate with Advisor as to its cash
flow needs and Client will endeavor to provide Advisor with three (3) business days’ prior written
notice of Client’s intent to withdraw designated amounts from the Account, provided that Advisor
will accommodate requests for withdrawal with less notice if possible to liquidate assets within
such time periods. The Client shall provide the Advisor with the identity of persons authorized to
act on behalf of the Client in writing and with prior written notice of any change in the identity of
such persons.
4.Services To Be Provided; Investment Policy. The Advisor shall supervise and direct the
investments of and for the Account, subject to the policies, objectives, limitations and restrictions
in Client’s Investment Policy which is attached as Exhibit A . Client shall provide Advisor with
prompt written notice of any change in its Investment Policy or if it determines that any investment
made or recommended for the Account is inconsistent with the Investment Policy.
5.Discretionary Authority. Advisor shall have full discretion and authority, without
obtaining any prior approval, as the Client’s agent and attorney-in-fact, and at the Client’s expense:
(i)to make all investment decisions in respect of the Account; (ii) to buy, sell and otherwise trade
in bonds and other securities in the Account in accordance with the Client’s Investment Policy
(including the sale of any securities to bring the Account into conformity with the Investment
Policy); (iii) to place orders with respect to, and to arrange for, any of the foregoing; and (iv) in
furtherance of the foregoing, to do anything which Advisor shall deem advisable in connection
therewith, including, without limitation, the selection of brokers, dealers and others on behalf o f
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 2
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235337v1
the Account. Advisor shall have complete discretion as to the nature, amount and timing of all
such transactions.
6. Service To Other Clients. It is understood that the Advisor performs investment
management services for other clients. The Client agrees that the Advisor may direct and take
action with respect to any activity of its other clients that may differ from the direction of the
timing or nature of action with respect to the Account so long as it is the Advisor’s policy, to the
extent practical, to allocate investment opportunities to the Account over a reasonable period of
time on a fair and equitable basis relative to other clients. The Advisor, its principals, affiliate or
employees may purchase or sell for their account and/or for the account of others but not for the
Account of the Client, if in the Advisor’s good faith opinion such transaction or investment appears
unsuitable, impractical or undesirable for the Account. In addition, as described in the Part 2A of
the Advisor’s Form ADV, Advisory personnel may buy and sell securities for their own accounts,
including those securities recommended to clients. However, Advisory personnel with access to
non-public information regarding a client’s purchase or sale of securities or who are otherwise
involved in the making securities/investment recommendations to clients or who have access to
such information are subject to certain limitations, restrictions and pre-clearance requirements
under the federal securities laws and/or the Advisor’s Code of Ethics with respect to the personal
securities transactions.
7. Custodian. The assets of the Account shall be held by one or more entities selected by the
Client to act as the Client’s custodian or custodians (collectively referred to as the “Custodian”).
The Client has selected the initial Custodian and notified Advisor in writing of its identity. The
Client shall notify Advisor in writing of any subsequent change Custodian or additional entities
selected as Custodian. The Custodian shall at all times be responsible for the physical custody of
the assets of the Account and for the collection of interest dividends and other income attributable
to the assets of the Account. The Client shall be responsible for all custodial arrangements and the
payment of all custodial charges and fees, and Advisor shall have no responsibility or liability with
respect to custody arrangements or any act, omission or other conduct of the Custodian. The Client
will direct the Custodian to accept settlement instructions issued by the broker-dealer(s) appointed
by Advisor for the Account. The Client may select and utilize more than one Custodian for distinct
assets within the Account.
8. Custody Restrictions. Neither Advisor nor any of its affiliates shall have Custody as the
term is defined under the Investment Advisers Act of 1940, as amended (“Adviser’s Act”) over
the assets in the Account, and the Client agrees to cooperate with Advisor and its affiliates, and
direct the Custodian so as to restrict their Custody for purposes of the Advisers Act to assets in the
Account.
9. Discretion to Employ Broker. The Client hereby agrees that Advisor shall have full
authority and discretion to select the broker(s) or dealer(s) through whom any transaction in respect
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 3
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235337v1
of the Account shall be executed, including an affiliate of the Advisor. In selecting a broker or
dealer to execute a particular transaction, Advisor shall select such broker or dealer that, in its sole
discretion, is qualified to provide the desired services and charges a reasonable commission or fee
to the client in relation to the services provided to the Advisor and its clients. Advisor need not
solicit competitive bids, and shall have no obligation to seek the lowest available commission cost
to the client, so long as Advisor determines that the commission cost is reasonable in relation to
the total quality and reliability of the brokerage services made available to Advisor for the benefit
of its clients, notwithstanding that the Client may not be the direct or exclusive beneficiary of any
such service or that another broker or dealer may be willing to charge the Client a lower
commission on the particular transaction. The Client acknowledges that the advisory fee set forth
in Exhibit B hereto is based on the Client’s agreement to the foregoing and that the ability to charge
foregoing commissions to the Account is an integral factor in the establishment of Advisory fees
under this Agreement. In the event that the Advisor selects an affiliate, the affiliate will not charge
a separate or additional fee or commission for such execution. Client may restrict the Advisor from
purchasing investment product through its affiliate. However, Client may direct Advisor, in
writing, to use particular broker(s) or dealer(s) to execute all or a portion of the transactions for
the Client’s Account. In that case, Client will negotiate terms and arrangements for the Account
with the broker or dealer and Advisor will be unable to ensure better execution services or prices
from other brokers or dealers or be able to “batch” Client transactions for execution through other
brokers or dealers with orders for other accounts managed by Advisor. As a result, Client may pay
higher commission or other transaction costs or greater spreads and/or receive less favorable net
prices on transaction for the Account than would otherwise be the case.
10. Expenses.
(a) Advisor shall furnish at its own expense all necessary administrative services,
office space, equipment, clerical personnel, telephone and other communication facilities,
investment advisor facilities, and executive and supervisory personnel for managing
investments.
(b) Except as otherwise provided herein, Client shall pay all of its own expenses,
including, without limitation, taxes, commissions, fees and expenses of Client’s
independent auditors and legal counsel, brokerage and other expenses connected with
execution of Account investment transactions, insurance premiums, and fees and expenses
of the Custodian for all services to Client including safekeeping of funds and securities and
the keeping of books and records.
11. Advisory Fee/Reimbursement of Expenses.
(a) The compensation of the Advisor shall be calculated and paid in accordance with
the Schedule of Fees, attached hereto as Exhibit B. For the purposes of determining the
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 4
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235337v1
Advisor’s fees, the Account’s assets shall be valued as computed by the Advisor in
accordance with normal and customary industry standards. Certain securities or assets may
need to be valued in a manner determined in good faith by the Advisor, or other appropriate
pricing sources to reflect its market value or as may be prescribed by applicable law. The
compensation of the Advisor shall in no event be calculated on the basis of a share of
capital gains upon or capital appreciation of the Account or any portion of the Account in
violation of the Investment Adviser’s Act of 1940. As more fully described in Advisor’s
Firm Brochure Part 2A of Form ADV, Advisor does not participate in “soft dollar”
arrangements.
(b) Not more frequently than once a month, Advisor shall calculate and provide an
invoice to Client for the Advisory fee as set forth herein and any broker or dealer
commissions, other agent fees or transaction costs, or other expenses owed as
reimbursement to Advisor. Client shall pay this invoice within thirty (30) days of receipt.
12. Voting of Proxies and Tender Offers. The Advisor will exercise discretionary voting
authority over proxies issued on securities held in the Account consistent with the Advisor’s Form
ADV Part 2A.
13. Prohibition On Assignment. No assignment, as that term is defined in the Advisers Act,
of the Agreement shall be made by Advisor without the prior consent of Client, which may be
provided by negative consent, provided that Advisor may assign or delegate all or part of its duties
or rights under this Agreement to any entities under common control with Advisor.
14. Form ADV Part 2. The Client acknowledges receipt of a copy of Advisor’s Firm
Brochure and Brochure Supplement, Parts 2A and 2B of Advisor’s Form ADV which describes
Advisor’s investment techniques, disciplines, related risk factors, and advisory personnel prior to
signing this Agreement.
15. Representations and Warranties.
(a) Advisor hereby represents, warrants and agrees that:
(i) Advisor is a limited liability company duly organized, validly existing and
in good standing under the laws of the State of Illinois and has full power, right and
authority to enter into this Agreement and perform its obligations hereunder.
(ii) Advisor is registered as an investment advisor under the Advisers Act,
Advisor acknowledges that it is a “fiduciary” within the meaning of applicable law
with respect to such assets of the Account, as defined herein, as may be placed
under its management pursuant to this Agreement.
City council meeting of April 7, 2025 (Item No. 5e)
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235337v1
(b) The Client hereby represents, warrants and agrees that:
(i) Client is duly organized, validly existing and in good standing under the
laws of the State of Minnesota and has full power, right and authority to enter into
this Agreement and perform its obligations hereunder.
(ii) The Client has the authority under applicable law and under the terms of its
constitutional documents to appoint an investment advisor to manage (including
the power to vote and to acquire and dispose of) the assets of the Account. The
Client has delivered to Advisor, and from time to time hereafter will deliver to
Advisor, in writing, all of the information which Advisor may require or reasonably
request (including, but not limited to, the cash needs and investment objectives of
the Client) in order to perform its duties hereunder without violating or causing any
violation of its fiduciary duties under applicable law and promptly will notify
Advisor, in writing, of any change in the information so furnished to it.
(iii) The Client has full power, right and authority to enter into this Agreement
and to perform its obligations hereunder and the trading of securities and other
financial investments as contemplated hereby is a proper purpose of the Client, is
within the Client’s power, is prudent, complies with applicable state law and will
not result in a contravention of the statutes, rules or regulations to which the Client
is subject. The Client will furnish Advisor with such evidence of authority and
power to enter into this Agreement and to trade in securities and other financial
investments as Advisor may request.
16. Anti-Money Laundering; Office of Foreign Assets Control.
(a) Client understands and agrees that Advisor prohibits the investment of funds
by any persons or entities that are acting, directly or indirectly, (i) in contravention of any
applicable laws and regulations, including anti-money laundering regulations or
conventions, (ii) on behalf of terrorists or terrorist organizations, including those persons
or entities that are included on the List of Specially Designated Nationals and Blocked
Persons maintained by the U.S. Treasury Department’s Office of Foreign Assets Control
(available at http://www.treas.gov/ofac, as such list may be amended from time to time),
(iii) for a senior foreign political figure, any member of a senior foreign political figure’s
immediate family or any close associate of a senior foreign political figure, unless Advisor,
after being specifically notified by Client in writing that it is such a person, conducts further
due diligence, and determines that such investment shall be permitted, or (iv) for a foreign
shell bank (as defined in the USA PATRIOT Act). Any natural person or entity described
in clauses (i) through (iv) of this Section 15(a) is hereinafter referred to as a “Prohibited
Person.”
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 6
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235337v1
(b) Client represents and warrants that neither it nor any of its Affiliates is a Prohibited
Person.
17. Scope of Liability and Indemnification.
(a) Advisor, at all times, will act in good faith with respect to its management of the
Account. Client understands that there is risk (including risk of loss) associated with any
investment in securities, including those to be made by Advisor in managing the Account
and associated with Advisor’s investment strategy. Client agrees that Advisor shall not be
liable to the Client for any act or omission in connection with the performance of Advisor's
services hereunder, other than as a result of Advisor's reckless conduct, intentional
misconduct, bad faith, material violation of applicable law or breach of any of the material
terms of this Agreement. Advisor will have no duty, responsibility or liability under this
Agreement as to any Client assets other than the Account assets. Client assumes the market
risks involved in the investment of the Account assets under this Agreement and
understands that the investment decisions made for this Account are subject to various
market, currency, economic, political, business and other risks. Except as provided above,
Client understands and agrees that Advisor will not be liable for any losses incurred by the
Client, in carrying out instructions Advisor reasonably believes are genuine and authentic.
(b) The Client agrees to indemnify and hold Advisor harmless from and against any
and all losses, costs, indebtedness, claims and liabilities arising hereunder excepting only
those due to Advisor’s reckless conduct, intentional misconduct, bad faith, violation of
applicable law or breach of any of the material terms of this Agreement.
(c) Advisor shall not be responsible for any loss incurred by reason of any act or
omission of Client, broker, dealer or custodian; provided, however, that Advisor will make
reasonable efforts to require that brokers, dealers and custodians perform their obligations
with respect to the Client.
(d) It is understood that nothing herein shall in any way constitute a waiver or limitation
of any of the obligations which Advisor may have under federal securities laws or under
applicable state law.
18. Bond. Advisor shall not provide a bond in connection with its activities as investment
advisor under this Agreement unless required by law. If a bond is required under state law, the
Client will include Advisor under individual or schedule bonds or other forms of bonds meeting
the requirements of applicable state law or will name Advisor in what is known under general trade
usage as an “agent’s rider” attached to a blanket bond so as to comply with applicable state law.
City council meeting of April 7, 2025 (Item No. 5e)
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235337v1
19. Notices. Any notices or communications that any party hereto may be required or
permitted to make to the others shall be in writing and shall be sent to the following address for
each party:
To Client:
City of St. Louis Park
5005 Minnetonka Blvd.
St. Louis Park, MN 55416
Attention: Amelia Cruver
Telephone: 952.924.2184
Facsimile:
To Advisor: PMA Asset Management, LLC
2135 CityGate Lane, 7th Floor
Naperville, IL 60563
Attention: General Counsel
Telephone: (630) 65 7-6400
Facsimile: (630) 718-8701
or such other address as such party may designate. A written notice includes a notice by facsimile,
email or other electronic transmission. Any such notice may be given or signed on behalf of the
party giving or serving the same by a director, secretary or other duly authorized person thereof.
If notice is to be given by email or other electronic means, the party giving notice shall first contact
the receiving party to ascertain the correct address.
20. Confidentiality.
(a) Subject to legal or regulatory requirements or as provided in subsection (c)
hereunder, Advisor acknowledges that this Agreement, together with any documents or
instructions supplied by the Client pursuant to this Agreement constitute confidential
information ("Client's Confidential Information"). Advisor shall only use the Client's
Confidential Information for the purpose of this Agreement and shall not disclose any
Client's Confidential Information to any third party, unless such disclosure is required to
carry out the purpose of this Agreement.
(b) Subject to state law and regulatory requirements or as provided in subsection (c)
hereunder, the Client acknowledges that this Agreement, together with any documents or
instructions supplied by Advisor to the Client pursuant to this Agreement, constitute
confidential information ("Advisor's Confidential Information"). The Client shall use its
City council meeting of April 7, 2025 (Item No. 5e)
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235337v1
best efforts to prevent disclosure of Advisor's Confidential Information by it or its
employees and shall not disclose any Advisor's Confidential Information to any third party
without the prior written consent of Advisor.
(c) Each party’s obligations to the other under this section shall not apply to
information which:
(i) becomes publicly known through no wrongful act of the other party; or
(ii) becomes rightfully known to a party without confidential or proprietary
restriction from a source other than the other party; or
(iii) is approved by the other party for disclosure without restriction in a written
document which is signed by the other party; or
(iv) is required pursuant to court order, regulatory request or by operation of law
to be disclosed by a party, provided that that such party continues to maintain the
obligations under the section with regard to all other third parties.
21. Miscellaneous.
(a) This Agreement constitutes the entire agreement between the parties with respect
to the Account. The Parties hereby submit to the jurisdiction of the federal and state courts
located in Hennepin County , Minnesota as applicable, and the Agreement shall be
governed by the laws of the State of Minnesota without giving effect to its choice of law
or conflict of law provisions, provided that nothing shall be construed in any manner
inconsistent with the Advisers Act, or any rule, regulation or order of the Securities and
Exchange Commission promulgated thereunder.
(b) For all purposes of this Agreement, Advisor shall be an independent contractor and
not an employee or dependent agent of the Client; nor shall anything herein be construed
as making the Client a partner or co-venturer with Advisor or any of its affiliates or other
clients. Except as specifically provided in this Agreement and any separate agreement
between Client and Advisor, Advisor shall not obligate or represent the Client.
(c) In the event that any provision of this Agreement is held invalid by a court with
jurisdiction over the parties, such provision shall be deemed to be restated to be
enforceable, in a manner which reflects, as nearly as possible, the intent, and economic
effect of the invalid provision in accordance with applicable law. The remainder of this
Agreement shall remain in full force and effect.
City council meeting of April 7, 2025 (Item No. 5e)
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235337v1
This Agreement may be executed in multiple counterparts, each of which shall be deemed
binding for all purposes hereof.
(d)Notwithstanding anything in this Agreement to the contrary, neither Party shall be
responsible or liable for its failure to perform under this Agreement or for any losses to the
Account resulting from any event beyond the reasonable control of such Party or its agents,
including, but not limited to, nationalization, expropriation, devaluation, seizure, or similar
action by any governmental authority, de facto or de jure; or enactment, promulgation,
imposition, or enforcement by any such governmental authority of currency restrictions,
exchange controls, levies, or other charges materially impairing the Assets; or the
breakdown, failure or malfunction of any utilities or telecommunications systems, or any
order or regulation of any banking or securities industry, including changes in market rules
and market conditions materially impairing the execution or settlement of Transactions; or
acts of war, terrorism, insurrection, or revolution.
(e)For the sake of clarity, PMA Asset Management, LLC is an assumed name for
Prudent Man Advisors, LLC, a limited liability formed in the State of Illinois. Prudent Man
Advisors does business under the name of PMA Asset Management, LLC.
(f)No provisions of this Agreement may be amended or waived except by written
agreement executed by Advisor and Client.
CLIENT ADVISOR
City of St. Louis Park PMA Asset Management, LLC
By: ____________________________
Name: _________________________
Its: ____________________________
By: ____________________________
Name: John M. Huber, CFA
Its: Chief Investment Officer
Date Signed: ____ __, 2025 Date Signed: _____ ___, 2025 March 31
City council meeting of April 7, 2025 (Item No. 5e)
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235337v1
Investment Advisory Agreement
EXHIBIT A
CLIENT INVESTMENT POLICY
City council meeting of April 7, 2025 (Item No. 5e)
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i
Table of Contents
Purpose .......................................................................................................................................................................... 1
Objectives ...................................................................................................................................................................... 1
Revenue and Expenditure ............................................................................................................................................. 1
Cash Management ......................................................................................................................................................... 2
Investments ................................................................................................................................................................... 2
Fund Balance ................................................................................................................................................................. 7
Debt ............................................................................................................................................................................. 11
Capital Improvements ................................................................................................................................................. 20
Risk Management ........................................................................................................................................................ 21
Accounting, Auditing, and Financial Reporting............................................................................................................ 21
Operating Budget ........................................................................................................................................................ 22
Purchasing ................................................................................................................................................................... 23
City council meeting of April 7, 2025 (Item No. 5e)
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1
Purpose
The City of Saint Louis Park is responsible to its citizens to manage its resources wisely and
adopting financial policies is an important step to ensure that resources are managed
responsibly. The policies provide the framework for the overall fiscal management of the city
and guide the decision-making process.
Most of the policies represent long standing principles, traditions and practices which have
guided the city in the past and have helped maintain financial stability over the past years.
These financial policies will be reviewed periodically to determine if changes are necessary.
Objectives
Providing sound principles to guide the decisions of the City Council and management.
To provide both short-term and long-term financial stability to city government by
ensuring adequate funding for providing and protecting infrastructure needed by the
community today and for years to come.
Protecting and enhancing the city’s credit rating and prevent default on any municipal
obligations.
To protect the City Council’s policy-making ability by ensuring that important policy
decisions are not constrained by financial problems or emergencies.
To create a document that staff and Councilmembers can refer to during financial
planning, budget preparation and other financial management issues.
Revenue and Expenditure
The city will provide long-term financial stability through sound short and long term
financial planning.
The city will estimate its annual revenues and expenditures in a conservative manner so
as to reduce exposure to unforeseen circumstances.
The city will project revenues and expenditures for the next ten years and will update
these projections each budget process.
Whenever user charges and fees are determined to be appropriate and the direct
benefits are identifiable, the city will establish user charges and fees at a level related to
the cost of providing the service (operating, direct, indirect, and capital). Fees will be
reviewed annually.
To the extent feasible, one-time revenues will be applied toward one-time expenditures
or placed into reserves.
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Cash Management
It is the policy of the city to pool cash balances from all funds to maximize investment
earnings. Exceptions include legal and specific practical requirements that demand
segregation of funds.
Funds received are to be deposited into an interest bearing account with the city’s
currently designated official depository by the next business day.
Cash on hand is to be kept to the minimum required to meet daily operational needs.
Investments
It is the policy of the City of St. Louis Park to establish guidelines for the investment of all public
funds. This policy is designed to ensure the prudent management of public funds, the availability
of operating and capital funds when needed and providing the highest investment return with
maximum security and minimum risk.
I. SCOPE
This policy applies to all financial assets of the City of St. Louis Park. While separate
investment funds are created to accommodate reporting on certain bonded
indebtedness, individual investments are purchased using a pooled approach for
efficiency and maximum investment opportunity. The City’s funds are defined in the
City’s Comprehensive Annual Financial Report and include:
General Fund;
Special Revenue Funds;
Debt Service Funds;
Capital Project Funds;
Proprietary Funds;
Internal Service Funds.
II. OBJECTIVES
The primary objectives in priority order of the City’s investment activities will be:
A. Safety of Principal
Safety of principal is the foremost objective of the investment program.
Investments shall be undertaken in a manner that seeks to ensure preservation of
capital in the overall portfolio. The objective will be to mitigate credit risk by
purchasing only highly rated securities with adequate collateral and interest rate
risk by matching maturities to cash flow needs.
B. Liquidity
The investment portfolio will remain sufficiently liquid to enable the City to meet
all operating and capital requirements that might reasonably be anticipated. A
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portion of the portfolio may be placed in money market mutual funds or local
government investment pools which offer same-day liquidity.
C. Yield
The investment portfolio shall be designed with the objective of attaining a market
rate of return throughout budgetary and economic cycles, taking into account
investment risk constraints and liquidity needs. Yield is of secondary importance
compared to the safety and liquidity objectives described above.
III. STANDARDS OF CARE
The prudent person standard shall be applied to the management of the portfolio. This
standard states: “Investments shall be made with judgment and care, under
circumstances then prevailing, which persons of prudence, discretion, and intelligence
exercise in the management of their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well as the expected income to be
derived.”
Investment officers acting in accordance with written procedures and this investment
policy and exercising due diligence shall be relieved of personal responsibility for an
individual security’s credit risk or market price changes, provided deviations from
expectations are reported in a timely fashion and the liquidity and the sale of securities
are carried out in accordance with the terms of this policy.
IV. INVESTMENT AUTHORIZATION
The City Treasurer is designated as the Investment Officer of the City and is responsible
for investment management decisions and activities. The Treasurer shall carryout
established written procedures and internal controls for the operation of the investment
program consistent with this investment policy. The Treasurer is authorized, as allowed
under the State Statute, to designate depositories and broker-dealers for City Funds.
V. CONFLICT OF INTEREST
Any city official involved in the investment process shall refrain from personal business
activity that could conflict with proper execution of the investment program or which
could impair his/her ability to make impartial investment decisions. Employees shall
disclose any material interests in financial institutions with which they conduct business.
Employees and officers shall refrain from undertaking personal investment transactions
with the same individual with which business is conducted on behalf of the City.
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VI. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The City Treasurer will maintain a list of financial institutions authorized to provide
investment services to the City. All broker/dealers who desire to become qualified
bidders for investment transactions must supply the Treasurer with:
Audited financial statements and proof of National Association of Security Dealers
(NASD) certification;
Proof of Minnesota Registration Broker Notification and Certification form required
by Minnesota Statutes 118A prior to any investment transactions with the City. The
Broker Notification must be updated annually.
The Official Broker/Dealer Questionnaire must be on file for each broker the City is
currently doing business with.
Certification of having read the City’s investment policy and agreement to conduct
investment transactions in accordance with the policy and objectives, as well as state
statutes.
Written agreement to disclose potential conflicts of interest or risk to public funds
that might arise out of business transactions between the firm and the City.
VII. AUTHORIZED INVESTMENTS
The City will be permitted by this policy to invest funds in those security types that are
permitted by Minnesota Statue 118A. Further investment parameters can be found in
section X.
VIII. COLLATERALIZATION
Full collateralization will be required on non-negotiable certificates of deposit. All
deposits will be insured or collateralized in accordance with Minnesota Statutes Chapter
118A.
IX. SAFEKEEPING
All trades of marketable securities will be executed (cleared and settled) on a delivery vs.
payment (DVP) basis to ensure that securities are deposited in the City of St. Louis Park’s
safekeeping institution prior to the release of funds.
If investments are held in safekeeping at a broker/dealer, they shall be kept at the
broker/dealer in the City’s name. Certificates will be held at the financial institution in
the City’s name. All securities should be a risk category one according to the Government
Accounting Standard No.3
Investments may be held in safekeeping with:
1. Any Federal Reserve Bank;
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2. Any bank authorized under the laws of the United States or any state to exercise
corporate trust powers, including, but not limited to, the bank from which the
investment is purchased;
3. A primary reporting dealer in United States government securities to the Federal
Reserve Bank of New York; or
4. A securities broker-dealer or an affiliate of it, that is registered as a broker-dealer
under chapter 80A or is exempt from the registration requirements; is registered
by the securities and exchange commission; and maintains insurance through
the Security Investor Protection Corporation (SIPC) or excess insurance coverage
in an amount equal to or greater than the value of the securities held.
X. INVESTMENT PARAMETERS
The City’s investments shall be diversified as to specific maturity, issuer and institution in
order to minimize the risk to the portfolio. Investments should be purchased to match
expected cash flow needs, minimizing the market risk associated with the early sale of the
investments.
The following diversification parameters have been established and will be reviewed
periodically by the City Treasurer for all funds:
Sector
Sector
Maximum
(%)
Per Issuer
Maximum
(%)
Minimum Ratings Requirement1 Maximum
Maturity
U.S. Treasury
100%
100%
N/A
7 Years
(7 year avg.
life
for GNMA)
GNMA 40%
Other U.S. Government
Guaranteed (e.g. AID, GTC) 10%
Federal Agency/GSE:
FNMA, FHLMC, FHLB, FFCB 75%
40%4
N/A 7 Years Federal Agency/GSE
other than those above 5%
Municipals (Revenue)
25% 5%
Highest ST or Two Highest LT Rating Categories
(SP-1/MIG 1, AA-/Aa3, or equivalent) 7 Years Municipals (General
Obligations)
Highest ST or Three Highest LT Rating Categories
(SP-1/MIG 1, A-/A3, or equivalent)
Collateralized Bank
Deposits 50% None, if fully
collateralized None, if fully collateralized. 7 Years
FDIC-Insured Bank Deposits 100% FDIC limit
for insurance None, if fully FDIC-insured. 7 Years
Commercial Paper (CP) 25%2 5%3 Highest ST Rating Category by two NRSROs
(A-1/P-1, or equivalent) 270 Days
Bankers Acceptances (BA) 15% 5%3 Highest ST Rating Category by two NRSROs
(A-1/P-1, or equivalent) 270 Days
Intergovernmental Pools
(LGIPs) 100% 100% Highest Fund Quality and Volatility Rating
Categories by all NRSROs, if rated N/A
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(AAAm/AAAf, S1, or equivalent)
Notes:
1 Rating by at least one SEC-registered Nationally Recognized Statistical Rating Organization (“NRSRO”), unless otherwise noted.
ST=Short-term; LT=Long-term.
2 Maximum allocation to all corporate and bank credit instruments is 25% combined.
3 Maximum across all non-government permitted investment sectors (excluding Treasuries, U.S. Federal Agencies and Agency
MBS) is 5% combined per issuer.
4 Maximum exposure to any one Federal agency, including the combined holdings of Agency debt is 40%.
XI. REPORTING AND REVIEW
A. The investment portfolio will be managed in accordance with the parameters
outlined in this policy. The portfolio will be designed with the objective of
obtaining a rate of return throughout budgeting and economic cycles,
commensurate with the investment risk constraints and cash flow needs.
B. The City’s investment policy shall be adopted by resolution by the City Council.
The City’s investments shall be reported to the City Council quarterly. The
information reported to the City Council should include:
1. A listing of individual securities held at end of reporting period.
2. A listing of investments by maturity date.
3. The percentage of the total portfolio in each type of investment.
4. Rate of return for quarter.
5. Market to market analysis.
C. Interest earned on investments shall be allocated to various funds based on each
fund’s average monthly cash balance.
XII. STATUTORY AUTHORITY
Specific investment parameters for the investment of public funds by the City are found
in Minnesota Statutes Chapters 118A.
XIII. POLICY CONSIDERATIONS
A. Interest Allocation
The general fund shall be allocated a management fee equal to three percent of
the total net investment earnings of the investment pool, excluding investments
related to the Economic Development Authority.
B. Amendments
Any changes must be approved by City Council.
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Fund Balance
The purpose of the fund balance policies is to establish appropriate fund balance levels for each
fund that is primarily supported by property tax revenues or user fees. These policies will ensure
that adequate resources are available to meet cash flow needs for carrying out the regular
operations of the City, as well as to meet the fund balance requirements identified in the City’s
Long Range financial Management Plan.
The City Council authorizes the Chief Financial Officer and/or City Manager to assign fund balance
that reflects the City’s intended use of those funds. When both restricted and unrestricted
resources are available for use, it is the City’s policy to first use restricted resources, and then use
unrestricted resources as they are needed. When unrestricted resources are available for use, it
is the City’s policy to use resources in the following order; 1) committed 2) assigned 3)
unassigned. These fund balance classifications apply only to Governmental Funds, not Enterprise
Funds.
A. Classification of Fund Balance/Procedures
1. Nonspendable
Amounts that cannot be spent because they are not in a spendable form or are
legally or contractually required to be maintained intact. Examples are inventory
or prepaid items.
2. Restricted
Amounts subject to externally enforceable legal restrictions. Examples include
grants, tax increment and bond proceeds.
3. Unrestricted
The total of committed fund balance, assigned fund balance, and unassigned fund
balance:
Committed fund balance – amounts that can be used only for the specific
purposes determined by a formal action of the government’s highest level of
decision-making authority. Commitments may be changed or lifted only by the
government taking the same formal action that imposed the constraint
originally.
Assigned fund balance – amounts intended to be used for a specific purpose;
intent can be expressed by the government body or by an official or body to
which the governing body delegates the authority.
Unassigned fund balance – residual amounts that are available for any
purpose in the general fund. The General fund should be the only fund that
reports a positive unassigned fund balance amount. This classification is also
used to account for deficit fund balances in other governmental funds.
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A. General Fund
The city will maintain an unassigned General fund balance of not less than 40-50%
of subsequent year’s budgeted expenditures with a target of 45%; however, this
need could fluctuate with each year’s budget objectives.
Annual proposed General fund budgets shall include this benchmark policy.
Council shall review the amounts in fund balance in conjunction with the annual
budget approval, and make adjustments as necessary to meet expected cash-flow
needs.
In the event the unassigned General fund balance will be calculated to be less than
the minimum requirement at the completion of any fiscal year, the city shall plan
to adjust budget resources in the subsequent fiscal years to bring the fund balance
into compliance with this policy.
The City Council may consider appropriating (for authorized purposes) year-end
fund balance in excess of the policy level or increasing the minimum fund balance.
An example of preferred use of excess fund balance would be for one-time
expenditures, such as:
1. to fund one-time capital items
2. to fund a one-time (non-recurring) expenditure or grant match
opportunity
3. to provide catch-up funding or long-term obligations not previously
recognized
4. to fund a one-time unplanned revenue shortfall
5. to fund an unplanned expenditure due to an emergency or disaster
6. to retire existing debt
7. to fund policy shifts by other governmental entities having a
negative impact on the city
Appropriation from the minimum fund balance shall require the approval of the
City Council and shall be used only for non-recurring expenditures, unforeseen
emergencies or immediate capital needs that cannot be accommodated through
current year savings. Replenishment recommendations will accompany the
decision to utilize fund balance.
At the discretion of the City Council, fund balance may be committed for specific
purposes by resolution designating the specific use of fund balance and the
amount. The resolution would need to be approved no later than the close of the
reporting period and will remain binding unless removed in the same manner.
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B. Enterprise Funds
These funds were established to account for the operation of Water, Sewer, Solid Waste,
and Storm Water operations which are designed to be self-supporting from user charges.
1) Water Utility
This fund is used to account for the provision of water services to the customers of
the City related to administration, operations, maintenance, billing and collection.
This fund is financed predominantly through user charges.
The City will strive to maintain an unrestricted net position in the Water Utility Fund
in the range of 35-50% of the subsequent year’s budgeted expenditures. Since a
significant source of revenue in the Water Utility Fund comes from user charges,
maintaining an unrestricted net position that is equal to at least 35-50% of the
subsequent year’s expenditures ensures that sufficient resources are available to fund
basic City functions between receipts of user charges. In addition, due to the mature
water infrastructure within the City, a higher percentage of fund balance is prudent
to address any potential issues.
2) Sewer Utility
This fund is used to account for the provisions of sewer services to the customers of
the City. All activities necessary to provide this utility to the customers are
administration, operations, maintenance, billing and collection. This fund is financed
predominantly through user charges.
The City will strive to maintain an unrestricted net position in the Sewer Utility Fund
in the range of 35-50% of the subsequent year’s budgeted expenditures. Since a
significant source of revenue in the Sewer Utility Fund comes from user charges,
maintaining an unrestricted net position that is equal to at least 35-50% of the
subsequent year’s expenditures ensures that sufficient resources are available to fund
basic City functions between receipts of user charges. In addition, due to the age of
sewer infrastructure within the City, a higher percentage of fund balance is prudent
to address any potential issues.
3) Solid Waste Utility
This fund is used to account for the provisions of solid waste services to the customers
of the City related to collection, disposal and recycling of solid waste. This fund is
financed predominantly through user charges and investment income.
The City will strive to maintain an unrestricted net position in the Solid Waste Utility
Fund in the range of 25-40% of the subsequent year’s budgeted expenditures. Due to
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less volatility, an unrestricted net position percentage is justifiable. This will ensure
that sufficient resources are available to fund basic Solid Waste activities.
4) Storm Water Utility
This fund is used to account for the provision of storm water to the customers of the
City related to administration, operations, maintenance, billing and collection. This
fund is financed predominantly through user charges and investment income.
The City will strive to maintain an unrestricted net position in the Storm Water Utility
Fund in the range of 25-40% of the subsequent year’s budgeted expenditures. Due to
less volatility, an unrestricted net position percentage is justifiable. This will ensure
that sufficient resources are available to fund basic Storm Water activities.
C. Special Revenue Funds
The city will maintain reserves in the Special Revenue funds at levels sufficient to
provide working capital for current expenditure needs plus an amount that is
estimated to be needed to meet legal restrictions, requirements by external funding
sources and/or pay for future capital projects. Future capital projects must be
identified and quantified in a written plan for the fund, which shall be included in the
city’s annual CIP and in congruence with the long range financial management plan.
D. Debt Service Funds
The city will maintain reserves in the Debt Service funds at levels sufficient to provide
working capital for current debt service expenditure needs plus an amount that is
estimated to be needed to meet legal restrictions and requirements by external
funding sources.
E. Capital Project Funds
The city will maintain reserves in the Capital Project funds at levels sufficient to
provide working capital for current expenditure needs plus an amount that is
estimated to be needed to meet legal restrictions, requirements by external funding
sources and/or pay for future capital projects. Future capital projects must be
identified and quantified in a written finance plan for the fund, which shall be included
in the city’s annual CIP and in congruence with the long range financial management
plan.
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Debt
It is the policy of the City of St. Louis Park to establish guidelines for the use of debt in financing
capital acquisitions, repayment of debt, and management of the overall level of debt in the city.
A. Credit Ratings: The City of St. Louis Park seeks to maintain the highest possible credit ratings
for all categories of short- and long-term General Obligation debt that can be achieved
without compromising delivery of basic City services and achievement of adopted City policy
objectives.
The City recognizes that external economic, natural, or other events may from time to time
affect the creditworthiness of its debt. Nevertheless, the Mayor and City Council are
committed to ensuring that actions within their control are prudent and consistent with the
highest standards of public financial management, and supportive of the creditworthiness
objectives defined herein.
B. Financial Disclosure: The City is committed to full and complete financial disclosure, and to
cooperating fully with rating agencies, institutional and individual investors, City
departments and agencies, other levels of government, and the general public to share clear,
comprehensible, and accurate financial information. The City is committed to meeting
disclosure requirements on a timely and comprehensive basis.
Official statements accompanying debt issues, Comprehensive Annual Financial Reports,
and continuing disclosure statements will meet (at a minimum) the standards articulated
by the Municipal Standards Rulemaking Board (MSRB), the Government Accounting
Standards Board (GASB), the National Federation of Municipal Analysts, the Securities and
Exchange Commission (SEC), and Generally Accepted Accounting Principles (GAAP). The
Finance Department shall be responsible for ongoing disclosure to established national
information repositories (NRMSRs) and for maintaining compliance with disclosure
standards promulgated by state and national regulatory bodies.
C. Debt Capacity: The City will keep outstanding debt within the limits prescribed by State
statute and at levels consistent with its creditworthiness objectives.
D. Purposes and Uses of Debt
The City will normally rely on existing funds, project revenues, and grants from other
governments to finance capital projects such as major maintenance, equipment
acquisition, and small development projects. Debt may be used for capital projects only
when a project generates revenues over time that are used to retire the debt, when debt is
an appropriate means to achieve a fair allocation of costs between current and future
beneficiaries.
a. Asset Life: The City will consider the use of debt for the acquisition,
development, replacement, maintenance, or expansion of an asset only if it has a
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useful life of at least five years. Debt will not be issued for periods exceeding the
useful life or average useful lives of the project or projects to be financed.
b. Project Financing: In general, the City expects to make a cash contribution to any
project with an expected useful life of less than 10 years, rather than relying on
100% debt financing.
c. Debt Standards and Structure
Debt will be structured for the shortest period consistent with a fair allocation of
costs to current and future beneficiaries or users. Debt will be structured to
achieve the lowest possible net cost to the City given market conditions, the
urgency of the capital project, net revenues expected from the project (if any),
and the nature and type of security provided. Moreover, to the extent possible,
the City will design the repayment of its overall debt so as to recapture rapidly its
credit capacity for future use. The City shall strive to repay at least 50 percent
within ten years.
d. Backloading: The City will seek to structure debt with level principal and interest
costs over the life of the debt. "Backloading" of costs will be considered only when
natural disasters or extraordinary or unanticipated external factors make the
short-term cost of the debt prohibitive, when the benefits derived from the debt
issuance can clearly be demonstrated to be greater in the future than in the
present, when such structuring is beneficial to the City’s overall amortization
schedule, or when such structuring will allow debt service to more closely match
project revenues during the early years of the project’s operation.
E. Refundings:
a. Advance refunding bonds shall not be utilized unless present value savings of
4% to 5% of refunded principal is achieved and unless the call date is within 3
years. The state law minimum is 3% of refunded principal. Bonds shall not be
advance refunded if there is a reasonable chance that revenues will be
sufficient to pre-pay the debt at the call date.
b. Current refunding bonds shall be utilized when present value savings of
3% of refunded principal is achieved or in concert with other bond issues to
save costs of issuance.
c. Special assessment or revenue debt will not be refunded unless the Chief
Financial Officer determines that special assessments or other sufficient
revenues will not be collected soon enough to pay off the debt fully at that call
date.
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F. Debt Administration and Practices
In general, City debt will be issued through a competitive bidding process. Bids will be
awarded on a true interest cost basis (TIC), providing other bidding requirements are
satisfied. In the event that the City receives more than one bid with identical TICs, the tie
may be broken by a flip of a coin.
a. Municipal Advisor: The City will retain an external municipal advisor, selected by
the City’s Finance Division of the Administrative Services Department. The
utilization of the municipal advisor for particular bond sales will be at the
discretion of the Chief Financial Officer on a case by case basis and pursuant to
the municipal advisory services contract. The municipal advisors will have
comprehensive municipal debt issuance experience with diverse financial
structuring requirements and pricing of municipal securities.
b. Bond Counsel: The City will retain external bond counsel for all debt issues. No
debt will be issued by the City without a written opinion by bond counsel affirming
that the City is authorized to issue the debt, stating that the City has met all state
constitutional and statutory requirements necessary for issuance, and
determining the debt’s federal income tax status.
c. Fiscal Agents: The Finance Division will utilize a fiscal agent on all City
indebtedness. Fiscal agent fees for outstanding bonds will be paid from the Bond
Interest and Redemption Fund, unless specified otherwise by the Chief Financial
Officer.
d. Disclosure: The city shall comply with SEC rule 15(c)2(12) on primary and
continuing disclosure. Continuing disclosure reports shall be filed no later than
180 days after receipt of the city’s annual financial report.
e. Arbitrage: The city shall complete an arbitrage rebate report for each issue no less
than every five years after its date of issuance.
f. Communication: The city will maintain frequent and regular communications
with bond rating agencies about its financial condition and will follow a policy of
full disclosure in every financial report and bond prospectus. The city will comply
with Securities Exchange Commission (SEC) reporting requirements.
g. Reporting: The City will report at least annually the outstanding bonds to the City
Council.
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G. Post Issuance Debt Compliance Policy
The City of St. Louis Park, Minnesota (the “Issuer”) issues tax-exempt governmental bonds
(“TEBs”) to finance various public projects. As an issuer of TEBs, the Issuer is required by
the terms of Sections 103 and 141-150 of the Internal Revenue Code of 1986, as amended
(the “Code”), and the Treasury Regulations promulgated thereunder (the “Treasury
Regulations”), to take certain actions after the issuance of TEBs to ensure the continuing
tax-exempt status of such bonds. In addition, Section 6001 of the Code and Section 1.6001-
1(a) of the Treasury Regulations impose record retention requirements on the Issuer with
respect to its TEBs. This Post-Issuance Compliance Procedure and Policy for Tax-Exempt
Governmental Bonds (the “Policy”) has been approved and adopted by the Issuer to ensure
that the Issuer complies with its post-issuance compliance obligations under applicable
provisions of the Code and Treasury Regulations.
1. Effective Date and Term. The effective date of this Policy is the date of approval
by the City Council of the Issuer (November 5, 2012) and this Policy shall remain in effect
until superseded or terminated by action of the City Council of the Issuer.
2. Responsible Parties. The City’s Chief Financial Officer of the Issuer (the
“Compliance Officer”) shall be the party primarily responsible for ensuring that the Issuer
successfully carries out its post-issuance compliance requirements under applicable
provisions of the Code and Treasury Regulations. The Compliance Officer will be assisted
by the staff of the Issuer and other officials when appropriate. The Compliance Officer of
the Issuer will also be assisted in carrying out post-issuance compliance requirements by
the following organizations:
(a) Bond Counsel (as of the date of approval of this Policy, bond counsel for the Issuer
is Kennedy & Graven, Chartered);
(b) Municipal Advisor (as of the date of approval of this Policy, the municipal advisor
of the Issuer is Ehlers & Associates, Inc.);
(c) Paying Agent (the person, organization, or officer of the Issuer primarily
responsible for providing paying agent services for the Issuer); and
(d) Rebate Analyst (the organization primarily responsible for providing rebate
analyst services for the Issuer).
The Compliance Officer shall be responsible for assigning post-issuance compliance
responsibilities to members of the Finance Department and other staff of the Issuer, Bond
Counsel, Paying Agent, and Rebate Analyst. The Compliance Officer shall utilize such other
professional service organizations as are necessary to ensure compliance with the post-
issuance compliance requirements of the Issuer. The Compliance Officer shall provide
training and educational resources to Issuer staff responsible for ensuring compliance with
any portion of the post-issuance compliance requirements of this Policy.
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3. Post-Issuance Compliance Actions. The Compliance Officer shall take the
following post-issuance compliance actions or shall verify that the following post-issuance
compliance actions have been taken on behalf of the Issuer with respect to each issue of
TEBs:
(a) The Compliance Officer shall prepare a transcript of principal documents (this
action will be the primary responsibility of Bond Counsel).
(b) The Compliance Officer shall file with the Internal Revenue Service (the “IRS”),
within the time limit imposed by Section 149(e) of the Code and applicable Treasury
Regulations, an Information Return for Tax-Exempt Governmental Obligations, Form 8038-
G (this action will be the primary responsibility of Bond Counsel).
(c) The Compliance Officer shall prepare an “allocation memorandum” for each issue
of TEBs in accordance with the provisions of Treasury Regulations, Section 1.148-6(d)(1),
that accounts for the allocation of the proceeds of the tax-exempt bonds to expenditures
not later than the earlier of:
(i) eighteen (18) months after the later of (A) the date the expenditure is paid, or (B) the
date the project, if any, that is financed by the tax-exempt bond issue is placed in service;
or
(ii) the date sixty (60) days after the earlier of (A) the fifth anniversary of the issue date of
the tax-exempt bond issue, or (B) the date sixty (60) days after the retirement of the tax-
exempt bond issue.
Preparation of the allocation memorandum will be the primary responsibility of the
Compliance Officer (in consultation with the Municipal Advisor and Bond Counsel).
(d) The Compliance Officer, in consultation with Bond Counsel, shall identify proceeds
of TEBs that must be yield-restricted and shall monitor the investments of any
yield-restricted funds to ensure that the yield on such investments does not exceed the
yield to which such investments are restricted.
(e) In consultation with Bond Counsel, the Compliance Officer shall determine
whether the Issuer is subject to the rebate requirements of Section 148(f) of the Code with
respect to each issue of TEBs. In consultation with Bond Counsel, the Compliance Officer
shall determine, with respect to each issue of TEBs of the Issuer, whether the Issuer is
eligible for any of the temporary periods for unrestricted investments and is eligible for any
of the spending exceptions to the rebate requirements. The Compliance Officer shall
contact the Rebate Analyst (and, if appropriate, Bond Counsel) prior to the fifth anniversary
of the date of issuance of each issue of TEBs of the Issuer and each fifth anniversary
thereafter to arrange for calculations of the rebate requirements with respect to such TEBs.
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If a rebate payment is required to be paid by the Issuer, the Compliance Officer shall
prepare or cause to be prepared the Arbitrage Rebate, Yield Reduction and Penalty in Lieu
of Arbitrage Rebate, Form 8038-T, and submit such Form 8038-T to the IRS with the
required rebate payment. If the Issuer is authorized to recover a rebate payment previously
paid, the Compliance Officer shall prepare or cause to be prepared the Request for
Recovery of Overpayments Under Arbitrage Rebate Provisions, Form 8038-R, with respect
to such rebate recovery, and submit such Form 8038-R to the IRS.
4. Procedures for Monitoring, Verification, and Inspections. The Compliance Officer
shall institute such procedures as the Compliance Officer shall deem necessary and
appropriate to monitor the use of the proceeds of TEBs issued by the Issuer, to verify that
certain post-issuance compliance actions have been taken by the Issuer, and to provide for
the inspection of the facilities financed with the proceeds of such bonds. At a minimum,
the Compliance Officer shall establish the following procedures:
(a) The Compliance Officer shall monitor the use of the proceeds of TEBs to: (i) ensure
compliance with the expenditure and investment requirements under the temporary
period provisions set forth in Treasury Regulations, Section 1.148-2(e); (ii) ensure
compliance with the safe harbor restrictions on the acquisition of investments set forth in
Treasury Regulations, Section 1.148-5(d); (iii) ensure that the investments of any yield-
restricted funds do not exceed the yield to which such investments are restricted; and
(iv) determine whether there has been compliance with the spend-down requirements
under the spending exceptions to the rebate requirements set forth in Treasury
Regulations, Section 1.148-7.
(b) The Compliance Officer shall monitor the use of all bond-financed facilities in
order to: (i) determine whether private business uses of bond-financed facilities have
exceeded the de minimis limits set forth in Section 141(b) of the Code as a result of leases
and subleases, licenses, management contracts, research contracts, naming rights
agreements, or other arrangements that provide special legal entitlements to
nongovernmental persons; and (ii) determine whether private security or payments that
exceed the de minimis limits set forth in Section 141(b) of the Code have been provided by
nongovernmental persons with respect to such bond-financed facilities. The Compliance
Officer shall provide training and educational resources to any Issuer staff who have the
primary responsibility for the operation, maintenance, or inspection of bond-financed
facilities with regard to the limitations on the private business use of bond-financed
facilities and as to the limitations on the private security or payments with respect to bond-
financed facilities.
(c) The Compliance Officer shall undertake the following with respect to each
outstanding issue of TEBs of the Issuer: (i) an annual review of the books and records
maintained by the Issuer with respect to such bonds; and (ii) an annual physical inspection
of the facilities financed with the proceeds of such bonds, conducted by the Compliance
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Officer with the assistance with any Issuer staff who have the primary responsibility for the
operation, maintenance, or inspection of such bond-financed facilities.
5. Record Retention Requirements. The Compliance Officer shall collect and retain
the following records with respect to each issue of TEBs of the Issuer and with respect to
the facilities financed with the proceeds of such bonds: (i) audited financial statements of
the Issuer; (ii) appraisals, demand surveys, or feasibility studies with respect to the facilities
to be financed with the proceeds of such bonds; (iii) publications, brochures, and
newspaper articles related to the bond financing; (iv) trustee or paying agent statements;
(v) records of all investments and the gains (or losses) from such investments; (vi) paying
agent or trustee statements regarding investments and investment earnings;
(vii) reimbursement resolutions and expenditures reimbursed with the proceeds of such
bonds; (viii) allocations of proceeds to expenditures (including costs of issuance) and the
dates and amounts of such expenditures (including requisitions, draw schedules, draw
requests, invoices, bills, and cancelled checks with respect to such expenditures);
(ix) contracts entered into for the construction, renovation, or purchase of bond-financed
facilities; (x) an asset list or schedule of all bond-financed depreciable property and any
depreciation schedules with respect to such assets or property; (xi) records of the purchases
and sales of bond-financed assets; (xii) private business uses of bond-financed facilities that
arise subsequent to the date of issue through leases and subleases, licenses, management
contracts, research contracts, naming rights agreements, or other arrangements that
provide special legal entitlements to nongovernmental persons and copies of any such
agreements or instruments; (xiii) arbitrage rebate reports and records of rebate and yield
reduction payments; (xiv) resolutions or other actions taken by the governing body
subsequent to the date of issue with respect to such bonds; (xv) formal elections authorized
by the Code or Treasury Regulations that are taken with respect to such bonds; (xvi)
relevant correspondence relating to such bonds; (xvii) documents related to guaranteed
investment contracts or certificates of deposit, credit enhancement transactions, and
financial derivatives entered into subsequent to the date of issue; (xviii) copies of all Form
8038-Ts and Form 8038-Rs filed with the IRS; and (xix) the transcript prepared with respect
to such TEBs.
The records collected by the Issuer shall be stored in any format deemed appropriate by
the Compliance Officer and shall be retained for a period equal to the life of the TEBs with
respect to which the records are collected (which shall include the life of any bonds issued
to refund any portion of such TEBs or to refund any refunding bonds) plus three (3) years.
6. Remedies. In consultation with Bond Counsel, the Compliance Officer shall
become acquainted with the remedial actions under Treasury Regulations, Section 1.141-
12, to be utilized in the event that private business use of bond-financed facilities exceeds
the de minimis limits under Section 141(b)(1) of the Code. In consultation with Bond
Counsel, the Compliance Officer shall become acquainted with the Tax Exempt Bonds
Voluntary Closing Agreement Program described in Notice 2008-31, 2008-11 I.R.B. 592, to
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be utilized as a means for an issuer to correct any post-issuance infractions of the Code and
Treasury Regulations with respect to outstanding tax-exempt bonds.
7. Continuing Disclosure Obligations. In addition to its post-issuance compliance
requirements under applicable provisions of the Code and Treasury Regulations, the Issuer
has agreed to provide continuing disclosure, such as annual financial information and
material event notices, pursuant to a continuing disclosure certificate or similar document
(the “Continuing Disclosure Document”) prepared by Bond Counsel and made a part of the
transcript with respect to each issue of bonds of the Issuer that is subject to such continuing
disclosure requirements. The Continuing Disclosure Documents are executed by the Issuer
to assist the underwriters of the Issuer’s bonds in meeting their obligations under Securities
and Exchange Commission Regulation, 17 C.F.R. Section 240.15c2-12, as in effect and
interpreted from time to time (“Rule 15c2-12”). The continuing disclosure obligations of
the Issuer are governed by the Continuing Disclosure Documents and by the terms of Rule
15c2-12. The Compliance Officer is primarily responsible for undertaking such continuing
disclosure obligations and to monitor compliance with such obligations.
8. Other Post-Issuance Actions. If, in consultation with Bond Counsel, Municipal
Advisor, Paying Agent, Rebate Analyst, or the City Council, the Compliance Officer
determines that any additional action not identified in this Policy must be taken by the
Compliance Officer to ensure the continuing tax-exempt status of any issue of
governmental bonds of the Issuer, the Compliance Officer shall take such action if the
Compliance Officer has the authority to do so. If, after consultation with Bond Counsel,
Municipal Advisor, Paying Agent, Rebate Analyst, or the City Council, the Compliance Officer
determines that this Policy must be amended or supplemented to ensure the continuing
tax-exempt status of any issue of governmental bonds of the Issuer, the Compliance Officer
shall recommend to the City Council that this Policy be so amended or supplemented.
9. Taxable Governmental Bonds. Most of the provisions of this Policy, other than the
provisions of Section 7, are not applicable to governmental bonds the interest on which is
includable in gross income for federal income tax purposes. On the other hand, if an issue
of taxable governmental bonds is later refunded with the proceeds of an issue of tax-
exempt governmental refunding bonds, then the uses of the proceeds of the taxable
governmental bonds and the uses of the facilities financed with the proceeds of the taxable
governmental bonds will be relevant to the tax-exempt status of the governmental
refunding bonds. Therefore, if there is any reasonable possibility that an issue of taxable
governmental bonds may be refunded, in whole or in part, with the proceeds of an issue of
TEBs, then for purposes of this Policy, the Compliance Officer shall treat the issue of taxable
governmental bonds as if such issue were an issue of TEBs and shall carry out and comply
with the requirements of this Policy with respect to such taxable governmental bonds. The
Compliance Officer shall seek the advice of Bond Counsel as to whether there is any
reasonable possibility of issuing TEBs to refund an issue of taxable governmental bonds.
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10. Qualified 501(c)(3) Bonds. If the City issues bonds to finance a facility to be owned
by the City but which may be used, in whole or in substantial part, by a nongovernmental
organization that is exempt from federal income taxation under Section 501(a) of the Code
as a result of the application of Section 501(c)(3) of the Code (a “501(c)(3) Organization”),
the City may elect to issue the bonds as “qualified 501(c)(3) bonds” the interest on which is
exempt from federal income taxation under Sections 103 and 145 of the Code and
applicable Treasury Regulations. Although such qualified 501(c)(3) bonds are not
governmental bonds, at the election of the Compliance Officer, for purposes of this Policy,
the Compliance Officer shall treat such issue of qualified 501(c)(3) bonds as if such issue
were an issue of tax-exempt governmental bonds and shall carry out and comply with the
requirements of this Policy with respect to such qualified 501(c)(3) bonds. Alternatively, in
cases where compliance activities are reasonably within the control of the relevant
501(c)(3) Organization, the Compliance Officer may determine that all or some portion of
compliance responsibilities described in this Policy shall be assigned to the relevant
organization.
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Capital Improvements
The city will maintain buildings, infrastructure, utilities, parks, facilities, and other assets in a
manner that protects the investment and minimizes future maintenance and replacement
costs.
The Chief Financial Officer will annually prepare and submit to the City Council a Capital
Improvements Plan (CIP) for the next ten fiscal years and in congruence with the Long Range
Financial Management Plan.
At a minimum, the CIP will include a description of the proposed improvement, the estimated
cost, timing and potential sources of funding. If applicable, the CIP will identify implications for
the operating budget created by the proposed improvement.
The city will maintain a system of capital charges for sanitary sewer, storm water, and water
services. The charges will be collected when undeveloped land is platted and when new users
connect to the system. Revenues from the capital charges will be accumulated and used to pay
for the capital investment related to the maintenance and expansion of the utility systems.
The city will strive to maximize the revenues collected from capital charges in order to protect
existing utility users from bearing the costs associated with growth.
The city will maintain an equipment acquisition and replacement program. The city will
annually update the plan to provide funding for all equipment purchases over $25,000 to be
made in the next ten fiscal years. The city shall attempt to fund the program without the use of
debt. It is recognized that State imposed levy limits may create the need to incur debt for
equipment acquisition.
The city will prepare an on-going plan for the reconstruction of all city streets. The city will
provide a sustainable source of funding for the street reconstruction program. The city will
annually prepare cash flow projections for street reconstruction projects to ensure adequate
and ongoing funding.
Capital Assets and Capitalization Thresholds
A capital asset is a tangible asset that has a life expectancy of more than one year. For financial
statement reporting purposes, the city reports capital assets using the modified approach for
street and trail system capital assets in the following categories and has established a
capitalization threshold for each category:
Capitalization
Category Threshold__
Land All
Buildings $5,000
Other Improvements $25,000
Machinery and equipment $10,000
Vehicles $10,000
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Infrastructure $250,000
Construction in progress Accumulate all costs and capitalize
if over $100,000 when completed
Other assets $10,000
Another criterion for recording capital assets is capital-related debt. Capital assets purchased
with debt proceeds should be capitalized and depreciated over their estimated useful life.
The amount to record for a capital asset is any cost incurred to put the asset into its usable
condition. Donated capital assets should be reported at fair value at the time of acquisition.
Risk Management
1. The city will maintain a Risk Management Program that will minimize the impact of legal
liabilities, natural disasters or other emergencies through the following activities:
Loss Prevention. Prevent negative occurrences.
Loss Control. Reduce or mitigate expenses of a negative occurrence.
Loss Financing. Provide a means to finance losses.
Loss Information Management. Collect and analyze relevant data to make
prudent loss prevention, loss control and loss financing decisions.
2. The city will maintain an active Safety Committee comprised of city employees.
3. The city will periodically conduct educational safety and risk avoidance programs,
through its Safety Committee and with the participation of its insurers, within its various
departments.
4. The city will maintain the highest deductible amount, considering the relationship
between cost and the city’s ability to sustain the loss.
Accounting, Auditing, and Financial Reporting
The city will establish and maintain the highest standard of accounting practices, in
conformity with Generally Accepted Accounting Principles (GAAP).
The city will attempt to maintain the GFOA Certificate of Excellence in Financial
Reporting.
The city will arrange for an annual audit of all funds by independent certified public
accountants or by the State Auditor’s Office.
Regular monthly reports present a summary of financial activity by major type of funds
as compared to budget. Department directors will review monthly reports comparing
actual revenues and expenditures to the budgeted amounts. Any negative variance in
any revenue or spending category (Personal Services, Supplies, Other Charges and
Services, Capital Outlay) for their department as a whole projected to exceed $10,000
by year-end will be reported in writing to the Chief Financial Officer and the City
Manager.
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Operating Budget
The City Manager, when submitting the proposed budget to the City Council, will submit
a balanced budget in which appropriations will not exceed the total of the estimated
General fund revenue and the fund balance available after applying the General Fund
Reserve Policy.
The city may annually appropriate a contingency appropriation in the General fund
budget to provide for unanticipated expenditures of a non-recurring nature.
In the event there is an unanticipated shortfall of revenues in a current year budget, the
Chief Financial Officer may recommend the use of a portion of the General fund
balance, not to exceed the amount of available cash or reserved for working capital or
already appropriated to the General fund current budget.
The budget will provide for adequate maintenance of buildings and equipment, and for
their orderly replacement.
The Chief Financial Officer will prepare regular monthly reports comparing actual
revenues and expenditures to the budgeted amount. All significant variances will be
summarized in a written report to the City Manager and City Council.
The operating budget will describe the major goals to be achieved and the services and
programs to be delivered for the level of funding provided.
Before adding a new program or service, the city will consider the cost benefit analysis
of using outside contractors versus in-house provided services.
The city will not sell assets or use one-time accounting principle changes to balance the
budget for any fund.
The city will provide ample time and opportunity for public input into its budget setting
deliberations each year, including any required public hearings.
Directors will be responsible for administration of their departmental operating budget.
Requests for budget adjustments must be submitted and approved before any program
incurs cost overruns for the annual budget period.
The budget shall be adjusted as needed to recognize significant deviations from original
budget expectations. The council shall consider budget amendments each December.
Budget amendments are intended to recognize changes made by the council during the
year, to reflect major revenue and expenditure deviations from budgeted amounts, and
to consider year-end budget requests. Budget amendments are not intended to create
a budget that matches budgeted revenues and expenditures to actual revenue and
expenditures.
Administrative budget amendments may be made throughout the year by department
directors to adjust line item budgets within their department as long as the total
departmental budget does not change. These line item budget changes exclude
personal service and capital outlay categories. Administrative budget admendments
must be requested in writing and approved by the City Manager and Chief Financial
Officer.
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Purchasing
Purpose
To provide a guide for general purchasing, contracts and professional services. Purchasing for
the City of St. Louis Park is established by the City Council under the City Charter, the City Code
and State Statute. This is intended as a guide; questions regarding this document should be
directed to the Chief Financial Officer or City Manager.
Policy
To ensure that the goods and services required by the City are obtained using established
procedures that comply with all legal requirements for public purpose expenditures while
promoting fair and open competition to ensure public confidence in the procurement process,
ensure fair and equitable treatment of vendors who transact business with the City, and
provide safeguards for the maintenance of a procurement system of quality and integrity.
I. Responsibility
a. The City Manager is the chief purchasing agent of the City and has the authority
to approve purchases up to $175,000 per the City Charter and State Statute. The
City Manager has delegated the authority to approve purchases up to $50,000 to
the Chief Financial Officer and Directors. Purchases in excess of $175,000
typically require Council approval and usually require competitive bid letting.
b. The City Manager shall identify Directors or other staff who shall be responsible
for each fund or department in the annual budget. These individuals shall be
responsible for compliance with the annual budget and for all expenditures for
their departments and funds. The responsibility lies with each department to
keep the City Manager and Chief Financial Officer informed of purchases.
c. Directors or their designee are responsible to follow purchasing regulations and
procedures such as, but not limited to: obtaining bids or quotes, maintain
records of bids or quotes in accordance with records retention requirements,
place actual orders, receive and verify deliveries, and approve invoices for
payment.
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General Purchasing Required Approvals
Contract or
purchase
amount
Documentation Director Chief
Financial
Officer
City
Manager
Council
Less than
$5,000
Open Market Or
Designee
Less than
$25,000
2 or more quotes if
practical
X X
$25,000-
$50,000
2 or more quotes
or sealed bids –
competitive
bidding is allowed
but not required.
X X
$50,000-
$175,000
2 or more quotes
or sealed bids –
competitive
bidding is allowed
but not required.
X X X
$175,000+ Competitive bids
required
X X X X
II. General purchasing
a. Under City Charter and Ordinance, it has been determined purchasing will follow
the Uniform Municipal Contracting Law, Minnesota Statutes Chapter 471.345.
This allows the City Manager the authority to incorporate changes to our
purchasing limitations in accordance with MN Statutes. City Manager may
develop a process which may be more restrictive than State Law, but may not be
less restrictive. A "contract" (general purchasing) means an agreement entered
into by a municipality for the sale or purchase of supplies, materials, equipment
or the rental thereof, or the construction, alteration, repair or maintenance of
real or personal property.
b. Capital item purchases that have been authorized by the City Council through
either the budget process or the Capital Improvement Plan approval may be
made using these guidelines. If an item has not been specifically approved
during these annual processes, then they must be taken back for explicit
approval.
c. When purchasing use the Environmentally Preferable Purchasing Policy. The
policy can be found at the following link: O:\CITYWIDE\SHARE\EP3
Environmentally Preferable Purchasing Policy .
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d. When purchasing, reference resolution 10-060 supporting minority-owned
business, women’s business enterprises and small business in contracting,
professional services and purchasing. The resolution can be found at the
following link: O:\CITYWIDE\RECORDSLIBRARY\Resolution Council\2010\10-
060.pdf .
III. Purchases less than $5,000.
If the amount is below $5,000, the purchase may be made in the open market.
Department Directors may authorize any person in their department to make purchases
at this level.
IV. Purchases less than $25,000.
If the amount is estimated to be greater than $5,000 up to $25,000, the contract may be
made by quotation or in the open market. If the contract is made upon quotation it
shall be based, so far as practicable, on at least two quotations. Where it is
recommended to purchase from other than the low quote, the justification must be
clearly presented. The documentation presented must be kept on file for at least
one year. Where it is deemed impossible to obtain more than one quotation, the
reason therefore will be documented and kept on file for one year.
V. Purchases from $25,000-$175,000.
If the amount is estimated to exceed $25,000 but not to exceed $175,000, the contract
may be made either by upon sealed bids or by direct negotiation, by obtaining two or
more quotations for the purchase or sale when possible and without advertising for bids
or otherwise complying with the requirements of competitive bidding.
VI. Purchases in excess of $175,000.
Sealed bids shall be obtained by public notice for major purchases with final award by
the City Council. Bids must be advertised in the city’s legal newspaper, publicly opened
and approved by Council resolution. There are some exceptions to this law, including
contracts that are funded in part by special assessments as set forth in M.S, 429.041,
subd.1. Questions about this process or thresholds should be directed to the City’s
Chief Financial Officer.
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Exceptions to Competitive Bidding
The following are some of the more common exceptions to the competitive bidding
requirements:
Contracts less than $175,000
Cooperative purchasing organizations
Intergovernmental contracts
Noncompetitive supplies and equipment
Real estate purchases
Professional services including:
o Architectural
o Auditing
o Engineering
o Legal
o Group Insurance
o Banking Services
o Investment Services
o Financial Service Providers
o Construction Management
o Surveying
o Emergency Purchases
Contractor’s Bond
The city is required to obtain both a payment and performance bond for all public work
contracts over $175,000. Payment and performance bonds protect the city as well as
subcontractors and persons providing labor and materials. When the public work
contract is let, the amount of the bond needs to be equal to the contract price. If the
contract price increases due to change orders, unforeseen conditions, cost overruns or
any other reason after the contract is signed, the city has the option of increasing the
amount of the contractor’s bond. Consideration may be given for the percentage of the
contract that is complete in relation to the contractor’s bond and the increase in the
contract price.
VII. Professional Services
Contracts for professional services in excess of $175,000 shall be submitted to the City
Council for approval. The term “Professional Services” applies to all advisory services
such as, but not limited to: auditing, engineering, financial, legal, personnel, technical,
training, or other services. Contracts for professional services shall be made only with
responsible consultants who have the capability to successfully fulfill the contractual
requirements. Consideration shall be given to their past performance and experience,
their financial capacity to complete the project, the availability of personnel, and other
appropriate criteria. The nature of the professional service is typically written as a
request for proposals (RFP).
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Required Approvals
Professional
service
Documentation Director City
Manager
Council
Up to $50,000 2 or more quotes if possible X
$50,000-
$175,000
Multiple quotes
recommended
X X
$175,000+ Multiple quotes
recommended
X X X
VIII. Emergency Purchases
Minnesota Statute §12.37 gives the City the ability to declare an emergency situation for
a limited period of time. During such an emergency, the City is not required to use the
typically mandated procedures for purchasing and contracts. Emergency purchases
require approval by the City Manager, Chief Financial Officer and, when necessary
because of the dollar amount, formal City Council action. An emergency purchase is
defined as one where an immediate response is required to protect the health, welfare
or safety of the public or public property.
IX. Conflicts of Interest
Minnesota State Statutes §471.87 and §471.88 prohibit the purchase of goods and
services wherever a conflict of interest may exist. City of St. Louis Park Personnel Rules
require employees to disclose to their immediate supervisor any personal financial
interest in the selling or buying of goods or services for the City of St. Louis Park. No
purchase orders, contracts or service agreements shall be given to an employee of the
City or to a partnership or corporation of which an employee is a major stockholder or
principal. No employee shall enter into the relationship with a vendor where the
employee's actions are, or could reasonably be viewed as, not in the best interests of
the City. If any employee becomes involved in a possible conflict situation, the employee
shall disclose the nature of the possible conflict to his or her supervisor and to the City
Manager. The City Manager shall promptly notify the individual in writing of an approval
or disapproval of the activity. If disapproved, the employee shall remove himself or
herself from the conflict situation. In addition, any disciplinary actions may be
considered.
In addition, City Charter section 12.18. Personal financial conflicts of public officials and
section 12.19. Financial conflicts of association of public officials; contract and
transaction voidable.
X. Federal purchases
Under uniform grant guidance (2 CFR 200.317–326) there are additional procurement
requirements that need to be considered when making purchases related to a federal
program. Five procurement methods are identified including: micro-purchase
(<$10,000), small purchase procedures (<$250,000), sealed bid (>$175,000), competitive
proposal (>$175,000), and noncompetitive proposal (>$3,500). The general purchasing
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policy addresses many of these requirements and the City will also consider the full
requirements in relation to each method as described in 2 CFR. The micro-purchase
threshold which is set by Federal Acquisition Regulation at 48 CFR Subpart 2.1 is subject
to change with inflation. The City will follow changes to thresholds as modifications
occur. When practicable, micro-purchasing will be distributed among qualified suppliers.
The city will review the excluded parties list (https://www.sam.gov), to ensure than no
tentative parties, suspended and/or debarred contractors are contract with using
federal dollars. When using federal funding and making purchases in excess of $2,000
for construction dollars are subject to the Davis-Bacon Act. Also, the city will avoid
unnecessary/duplicate purchases, encourage use of excess Federal surplus property,
documenting rationale for procurement method used for purchases, and
documentation of selection of contract type maintained in the files. In addition, the city
will consider intergovernmental agreements where appropriate for procurement or use
of common or shared goods and services.
XI. Other
This document is not intended to cover all purchasing situations and regulations. For
instance, purchases needed for emergency operations should follow procedures set out
in the Emergency Plan and other regulations as approved by the City Manager or
designee. If there are questions regarding purchasing, they should be directed to your
Director or the Chief Financial Officer.
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11
235337v1
Investment Advisory Agreement
EXHIBIT B
ADVISORY FEE
1. Advisory fee.
Client agrees to pay Advisor with respect to the cumulative market value of assets in the Account
(which for purposes of this Fee Schedule is limited to Fixed Income) that Advisor provides
advisory services for, fees at the annual rate of:
First $25 million 0.10% (Ten basis points)
Over $25 million 0.0 8% (Eight basis points)
Client will be subject to a monthly minimum fee of $2,083.
Fee Schedule is to be amended if Account is expanded to include other Investment Strategies.
2. Basis for calculation and time of payment. Fees under the Agreement shall be payable
monthly, in arrears, at the rate of one twelfth of the annual rate based on the market value of the
assets comprising the Account on the last day of the month (or, if applicable, the last date in the
month that such assets were in the Account), and will be prorated for any period in the month in
which the Advisor did not manage the Account. Advisor’s fees are due as set forth in Section 11(b)
of this Agreement.
3. Valuation. In computing the market value of any asset of the Account, each security listed
on any national securities exchange shall be valued at the last quoted sale price on the valuation
date on the principal exchange on which such security is traded. Any other security or asset shall
be valued in a manner determined in good faith by Advisor to reflect its fair market value. Advisor
shall, at a minimum, provide Client an inventory of the assets in the Account within 45 days after
the end of each calendar quarter.
4. Amendment of Fee Schedule. This Fee Schedule may be amended by execution of a new
fee schedule by both parties.
CLIENT ADVISOR
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235337v1
City of St. Louis Park PMA Asset Management, LLC
By: ____________________________
Name: _________________________
Its: ____________________________
By: ____________________________
Name: __________________________
Its: ____________________________
Date Signed: ________ __, 2025 Date Signed: __________ __, 2025
John M. Huber, CFA
Chief Investment Officer
March 31
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 42
PMA Asset Management, LLC
2135 CityGate Lane
7th Floor
Naperville, Illinois 60563
Phone 630-657-6400
FAX 630-718-8701
www.pmanetwork.com
Part 2A of Form ADV:
Firm Brochure
Date:
March 12, 2024
*This brochure provides information about the qualifications and business practices of Prudent Man
Advisors, LLC doing business as PMA Asset Management, LLC. If you have any questions about
the contents of this brochure, please contact the Compliance Department at 630-657-6400. The
information in this brochure has not been approved or verified by the United States Securities and
Exchange Commission (“SEC”) or by any state securities authority. PMA Asset Management, LLC
is an investment adviser registered with the SEC. This registration does not imply a certain level
of skill or training.
Additional information about PMA Asset Management, LLC is available on the SEC’s website at
www.adviserinfo.sec.gov.
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Item 2 Material Changes
The following Material Changes were made to this ADV Firm Brochure since the
date of the last Form ADV Brochure.
• Items 4 and 10. Updates were made to reflect a change in indirect ownership and
resulting financial industry affiliations.
Non-material changes were made throughout the Firm Brochure.
Date of last update: March 30, 2023 PMA Asset Management, LLC-CRD No.
301973
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Item 3 Table of Contents Item 2 Material Changes .............................................................................................................. 2 Item 3 Table of Contents ............................................................................................................. 3 Item 4 Advisory Business ............................................................................................................ 4 Item 5 Fees and Compensation ................................................................................................. 5 Item 6 Performance-Based Fees and Side-By-Side Management ............................. 10 Item 7 Types of Clients .............................................................................................................. 10 Item 8 Methods of Analysis, Investment Strategies and Risk of Loss ..................... 11 Item 9 Disciplinary Information ............................................................................................ 17 Item 10 Other Financial Industry Activities and Affiliations ........................................ 17 Item 11 Code of Ethics, Participation or Interest in Client Transactions and Personal Trading .................................................................................................................................. 19 Item 12 Brokerage Practices ..................................................................................................... 20 Item 13 Review of Accounts ...................................................................................................... 22 Item 14 Client Referrals and Other Compensation ........................................................... 22 Item 15 Custody ............................................................................................................................. 23 Item 16 Investment Discretion ................................................................................................. 24 Item 17 Voting Client Securities ............................................................................................... 24 Item 18 Financial Information .................................................................................................. 25
City council meeting of April 7, 2025 (Item No. 5e)
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Item 4 Advisory Business
About the Advisor
PMA Asset Management, LLC, which is referred to in this brochure as the “Advisor” or the “Firm”,
provides investment advisory services to a broad base of institutional and individual clients. The
Advisor was founded in 1996 and is registered with the U.S. Securities and Exchange Commission.
The Advisor is wholly owned by PMA Acquisition, LLC, which is indirectly owned primarily by private
equity funds that are ultimately controlled by TA Associates Cayman, LLC (“TA Associates”).
Advisory Services
The Advisor provides investment advisory services to our clients through customized portfolios of
securities, which include equity securities (exchange-listed securities, exchange-traded funds,
securities traded over-the-counter, and ADRs); warrants; corporate debt securities; commercial
paper; municipal securities; investment company securities (mutual funds shares); United States
Government securities; bank deposits; and other securities, including convertible bonds, preferred
stocks, and alternative assets (private equity hedge funds, real estate, and commodities). The
Advisor offers various investment strategies for a customized solution utilizing various asset
classes (hereinafter “Investment Strategies”). Each strategy adheres to the firm’s investment
process and guidelines for the respective strategy. Please see Item 8 for more information.
The Firm also provides investment management services tailored to the individual needs of our
clients within the framework of established written investment guidelines or investment policy
statements.
The Advisor believes an investment process informed by in-depth research and guided by risk
management leads to a diversified portfolio solution that can generate value-added investment
returns. The Advisor seeks to preserve and maximize portfolio returns through a disciplined
investment process and it seeks to strategically diversify portfolios across allowable sectors while
carefully managing risk as market conditions change. The Firm is a research driven advisor
emphasizing a fundamental investment approach.
Clients may impose restrictions on investing in certain securities or types of securities. Any
restrictions on investing in certain securities or types of securities must be provided to the Advisor
in writing in the form of, among other things, the client’s investment policy, advisory agreement or
other written notice.
Separate Accounts
The Advisor provides discretionary and non-discretionary investment management solutions to
Separate Account clients. The Firm may provide separate account investment advisory services to
a broad range of institutional entities and individual clients. The current client base of separate
accounts includes municipal entities, insurance companies and other corporations, banks,
corporate profit-sharing plans, trusts, charitable institutions, foundations, endowments, and self-
insurance companies whose members are public entities and other post-employment benefit
accounts, generally known as “OPEB” accounts. It also includes high net worth and other individual
investors. In addition, the Firm provides investment management solutions to institutional and
individual clients as sub-advisor.
For the Separate Accounts, the Advisor customizes portfolio strategies to meet each client’s unique
investment goals. Portfolios are managed consistent with each client’s investment policy and other
governing requirements. Portfolio Asset allocation, portfolio risk profile, duration, quality, sectors
and benchmarks utilized will vary by client mandate. Services provided for separate account
solutions vary depending on the clients’ investment needs and policy. Securities utilized will vary
depending on the clients’ investment needs and policy as well. See Item 5 for more information.
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Local Government Investment Pools
The Advisor provides investment management services to a variety of non-affiliated pooled
investment funds called Local Government Investment Pools or LGIPs. These pools are organized
under state law and their participants consist of municipal entity clients such as school districts,
community colleges, counties, municipalities and other units of local government. LGIP Funds often
have several different series or portfolios, including a stable $1 net asset value (“Stable NAV
LGIPs”) fund, a floating NAV fund (“Floating NAV LGIPs”), or multiple term series for a definite
duration (“Term Series”). Clients should carefully review each information statement for more
detailed information regarding a fund advised by the Firm.
Assets Under Management
As of December 31, 2023, PMA Asset Management had total assets under management in the
amount of over $26.99 billion. Of this amount, $25.15 is discretionary assets under management
and $1.84 billion are non-discretionary assets under management.
Item 5 Fees and Compensation
Separate Accounts Fee Schedule
Clients will generally pay a percentage of assets under management in accordance with the general
fee schedules for Separate Accounts reflected below. Fees and services may be negotiated with
clients based on factors such as client type, asset class, specific investment strategy utilized,
whether a pre‐existing relationship is present, portfolio complexity, account size, and the
competition or other special circumstances or requirements.
Institutional Clients
The following fee schedule applies to institutional clients:
Separate Managed Accounts-Institutional
Investment Strategy Annual Asset Management Fee
Cash and Ultra Short up to 0.25 of 1% (25 basis points)
Fixed Income Up to 0.45 of 1% (45 basis points)
Equity Up to 0.45 of 1% (45 basis points)
Multi-Asset Up to 0.45 of 1% (45 basis points)
Alternative Up to 0.45 of 1% (45 basis points)
Asset Allocation (Fund Solution) up to 0.50 of 1% (50 basis points)
Institutional accounts will generally have a minimum annual fee in the amount of $15,000, or such
amount as reflected in the investment advisory agreement. Thus, smaller account balances may
pay the minimum annual fee instead of the basis points fees reflected for those asset levels.
Cash Management Separate Accounts are comprised of actively managed accounts with the
primary objectives of: 1) principal protection; 2) liquidity; and 3) income generation. Accounts can
be managed against different market benchmarks or cash alternatives with very short durations for
reference purposes.
Ultra Short Accounts invest in high quality ultra-short duration investment grade fixed income
securities. Average portfolio durations typically range between 3 months and 2 years. Client
accounts can invest across a broad range of investment grade sectors allowed by policy. These
may include U.S. Government, U.S. Agency, Credit and Mortgage sectors. Accounts can be
managed against different market or liability benchmarks.
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Fixed Income Accounts are comprised of actively managed fixed income securities with the
objective of total investment return from income generation and principal protection. Account
trading activity will vary by mandate. Due to their customized nature, accounts are managed against
a variety of market or custom indices that range in average duration. Client accounts can invest
across various fixed income sectors including U.S. Government, U.S. Agency, Municipal, Credit
and Securitized product.
Equity Accounts and strategies may invest in domestic equity securities or international equity
securities and ADRs. Domestic equity strategies are actively managed and invest in broadly
diversified portfolios of U.S. stocks, selected through a combination of quantitative screening and
fundamental analysis. Below-market valuation and above average dividend yield are
considerations for some domestic equity account strategies. International equity strategies are
actively managed and invest in broadly diversified equity portfolios with characteristics of below-
market valuation and above average dividend yield.
Multi-Asset Accounts are comprised of actively managed balanced accounts that would consider
investing in both fixed income and equity sectors of the market. Due to their customized nature,
accounts are managed against a broad variety of market or custom indices. Client accounts can
invest across various equity and fixed income sectors including U.S. Equities, U.S. Government,
U.S. Agency, Credit and Securitized product. Accounts may also invest across various equity
exchange-traded funds and mutual fund sectors including U.S. Equities, Global Equities, U.S.
Government, U.S. Agency, Credit and Securitized product.
Alternative Accounts and strategies may invest in hedge funds and private equity funds. Private
equity strategies include funds of funds that invest in private equity funds. The objective of these
funds is to seek long-term capital appreciation by acquiring interests in private companies.
Asset Allocation (Fund Solution) provide clients with the opportunity to select from different asset
allocation model portfolios which allows for investing in both fixed income and equity sectors of the
market. For these accounts, an asset allocation framework is utilized that consists of actively
managed model portfolios of mutual funds and/or exchange traded funds, as may be permitted by
the custodian. The overall asset allocation mix decision considers the investment opportunities,
investment risks and investor preferences in selecting the appropriate balance and model
allocations. Asset Allocation Account investment management fees of a client may be based on
asset levels of an overall program of which they are a member instead of the client’s asset level,
resulting in lower overall fees for the client.
Individual Clients (including High Net Worth Clients)
The following fee schedule applies to all individual clients, including high net worth clients:
Separate Managed Accounts-Individuals
Investment Strategy Annual Asset Management Fee
Fixed Income up to 1.0% (100 basis points)
Multi-Asset/ Balanced up to 1.0% (100 basis points)
Equity up to 1.0% (100 basis points)
Asset Allocation (Fund Solution) up to 1.0% (100 basis points)
While there is no minimum client relationship size for individual clients at account inception, the
selected investment strategies typically require maintenance of certain minimum sizes to help
ensure each client receives efficient trading execution and appropriate diversification. These
minimums for all individual clients are typically $250,000 for each equity strategy and $500,000 for
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fixed income, with a $25,000 minimum for the strategies within the Asset Allocation (Fund Solution)
option.
Sub-advisory Accounts
The following fee schedule applies to Sub-advisory accounts for institutional and individual clients.
Separate Managed Accounts-Sub-Advisory
Investment Strategy Annual Asset Management Fee
Fixed Income up to 1.0% (100 basis points)
Multi-Asset up to 1.0% (100 basis points)
Equity up to 1.0% (100 basis points)
Asset Allocation (Fund Solution) up to 1.0% (100 basis points)
Sub-advisory Relationships
The Advisor also offers the investment management services to institutional and individual
investors as a sub-advisor pursuant to a sub-advisory agreement with another investment adviser.
While the terms of the relationship under a sub-advisory agreement can vary, these investment
management services are generally at the direction of the client’s primary investment adviser, and
that investment adviser provides the client relationship services to the sub-advised clients, including
client meetings, strategy selection and sending written statements and reports to their clients.
Minimum client relationship size is generally set by the investment adviser, subject to review by the
Firm for requirements of any investment strategy. However, the selected investment strategies
typically require maintenance of certain minimum sizes to help ensure each client receives efficient
trading execution and appropriate diversification. These minimums are typically $500,000 for each
equity and fixed income, with a $25,000 minimum for the strategies within the Asset Allocation
(Fund Solution) option.
Standard Terms Applicable to All Separate Accounts
Fees paid may be negotiated and, thus, may be lower than the fees reflected above, with the fee
potentially declining for those assets over certain asset levels, resulting in an overall lower fee rate
for larger accounts. In certain limited circumstances, for eligible clients and certain strategies, fixed
fees may also be negotiated, and related accounts may be aggregated for fee calculation purposes.
Some clients may pay higher or lower fees than other clients.
The Advisor’s fees are exclusive of certain charges imposed by custodians, brokers, and other third
parties such as fees charged by other managers, custodial fees, deferred sales charges, odd-lot
differentials, transfer taxes, wire transfer and electronic fund fees, and other fees and taxes on
brokerage accounts and securities transactions. In managing client assets, we may invest in mutual
funds or exchange traded funds. These funds include in their operating expenses a management
fee to an investment adviser. Investments in funds result in a layering of fees. Mutual funds, ETFs
and other funds incur other costs and expenses that are in addition to fees paid to us. In addition,
as stated above, separate account clients will generally pay custodian fees and brokerage fees, as
set forth in the investment advisory agreement. For more information about brokerage, see Items
10 and 12.
Advisory fees are generally billed to the client and payable monthly or quarterly (in arrears) or at
such other time period as may be agreed upon by the parties. In the event the client prefers to pay
its advisory fees in advance, the Advisor may accommodate that request. The fees are based upon
a percentage of the market value of assets in the account on the date of valuation, the average of
the market value of the assets in the account during the billing period, or the month‐end market
value, as set forth in the terms of the applicable advisory agreement, with a pro-ration of fees for
any period in which the Adviser did not manage the assets in the Account.
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Unless the investment advisory agreement provides for valuation by another service provider or
process, valuations of account assets are determined in accordance with Advisor valuation
procedures, which generally rely on third‐party pricing services, but may permit the use of other
valuation methodologies in certain circumstances. The Firm’s valuation may differ from valuations
reflected on a client’s custodial statement. Clients generally are invoiced for their advisory services,
and such clients would need to direct the custodian to pay such invoice. However, the Advisor also
has advisory fee deduction authority under certain legacy agreements, and clients may modify their
agreement to provide for advisory fee authority if desired.
The applicable termination provisions are set forth in the applicable advisory agreement which
typically provides for written notice effective within a certain period, all of which may be negotiated
by the parties. In the event of termination, the Advisor is entitled to fees earned through the effective
date of termination. For any advisory account in which fees are pre-paid, the client shall be entitled
to a refund pro-rated based upon the number of days remaining in the billing period following the
termination date of the account. The value of the refund will be determined using the same method
as that employed for valuing the account investments on month-end.
LGIP Funds Fee Schedule
LGIP clients will generally pay a percentage of assets under management in accordance with the
general fee schedule for LGIPs reflected below. Fees and services may be negotiated with clients
based on the extent and nature of advisory services that the Advisor provides depending upon the
specific arrangement provided to any LGIP client. As a result, the Advisor’s fees will differ among
its LGIP client accounts and may differ based on the asset level in the applicable LGIP. The Fees
will also differ between Stable NAV LGIPs, Floating NAV LGIPs and LGIP Term Series.
LGIP Funds
Account Type Annual Asset Management Fee
Stable NAV up to 0.10 of 1.0% (10 basis points)
Floating NAV up to 0.15 of 1.0% (15 basis points)
Term Series
Annualized Fee up to 25 basis points, with an
additional annualized fee of 10 basis points
for assets that require management of
collateral.
Stable NAV LGIPs and Floating NAV LGIPs
These investment advisory fees are derived from a percentage of average assets under
management. Fees are accrued daily and paid monthly in arrears as calculated and facilitated by
the fund administrator of the LGIP. Fees are based on criteria specific to client agreements, which
are negotiated and applied at different levels of average assets under management. While each
fee is negotiated based on the level of service requested by the client, the total dollars under
management and whether a sub-advisor is engaged, the base fee for fixed income advisory
services are reflected above on an annualized basis, with the fee potentially declining for those
assets over certain asset levels. These fees are disclosed in the applicable fund’s Information
Statement.1 In addition, the Advisor may waive any of its fees to support a competitive or positive
yield, or otherwise in the discretion of the Advisor. This advisory fee may also be bundled with other
services provided to the LGIPs by affiliates of the Advisor, potentially resulting in a lower advisor
fee based on the overall bundling of services. (See Item 10 for a discussion of services provided
by affiliates).
2 The Information Statements for LGIP advisory clients may be obtained from the Advisor or on the website
for the applicable LGIP.
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For any LGIP client for whom a sub-advisor is engaged, the Advisor recommends one or more sub-
advisors to manage the advisory client’s LGIP portfolios. Upon approval by the advisory client, the
Advisor retains the sub-advisor and provides the client with a copy of the sub-advisor agreement.
That agreement reflects the fees payable to the sub-advisor by the Advisor. In the event a sub-
advisor is retained for LGIP clients, the Advisor may retain a percentage of the overall investment
advisory fee to compensate the Advisor for its oversight advisory functions. As may be requested
by the client, both the Advisor and sub-advisor will generally participate in the advisory clients’
quarterly board meetings for reporting and oversight. The Advisor may also serve as a sub-advisor
to an LGIP.
LGIP Term Series
Fees for Term Series are negotiated at the LGIP client level. Management of collateral includes
letters of credit, reciprocal programs or other third-party guarantees. Any Term Series fee is
exclusive of any insurance costs or third-party placement fees. These pools are generally for fixed
term maturities with a stated net yield to the Term Series participants, however, there may be
certain Term Series with withdrawal options or variable net rates. Fees for the Term Series are due
and payable to the Advisor from Term Series pool upon formation of the fixed term pool.
Participants in the LGIP Term Series are offered a net rate from which the fee is paid. Fees and
thus net yields may vary between advisory clients based on the anticipated expenses of such pool
and the competition and available investment yields within any geographic market. Term Series
Fees are set forth in the applicable LGIP Information Statement. Fees for advisory clients are
negotiable and may vary from the standard fee schedules reflected above. Additional information
on the Term Series pool are available in the applicable LGIP Information Statement and the
marketing information for any particular Term Series pool.
Other Provisions
Advisory contracts typically provide for termination effective between thirty and ninety days after
written notice by the client or the Advisor. In the event of termination, the Advisor is entitled to fees
earned through the effective date of termination. For any advisory account in which fees are pre-
paid, the client shall be entitled to a refund pro-rated based upon the number of days remaining in
the billing period following the termination date of the account. The value of the refund will be
determined using the same method as that employed for valuing the account investments on
month-end.
Other Fees or Expenses
There are other fees or expenses associated with advisory client accounts beyond the fees paid to
the Advisor for providing advisory services. As discussed, the Advisor pays the fees of any LGIP
sub-advisor, if applicable, and such other fees as set forth in the Information Statement. Moreover,
generally for those LGIPs for which the Advisor is retained, an affiliate of the Advisor is retained to
serve as the LGIP Administrator. In that case, an affiliate of the Advisor has fee deduction authority.
Each LGIP or other pooled investment vehicle client has additional fees related to the pool. These
pooled advisory clients typically have service agreements in place for services such as distribution,
administration, banking and custodian services. Fees or mark-ups are also paid for brokerage fees
to non-affiliated broker-dealers to obtain investments in the portfolios, auditing fees, legal fees,
trustee fees and other fees as disclosed in the applicable fund’s Information Statement. Affiliates
of the Advisor serve in various administrative and distributor or marketing roles for the pooled
advisory clients, for which these affiliates earn fees. Other fees and expense-related information
for the funds may be found in the applicable LGIP’s Information Statement.
Transaction-Based Compensation
Neither the Advisor nor its supervised persons receive compensation for the sale of securities or
other investment products, including asset-based sales charges or service fees, from the sale of
mutual funds. The Advisor does not provide any transaction-based compensation to its advisory
staff based on that employee’s individual sales production for the Advisor.
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Item 6 Performance-Based Fees and Side-By-Side Management
The Advisor does not currently manage any accounts with a performance-based fee structure and
therefore there is no conflict from having a performance-based fee structure being managed
alongside asset-based fees.
Item 7 Types of Clients
The current client base of separate accounts includes municipal entities, insurance companies and
other corporations, banks, corporate pension and profit-sharing plans, trusts, charitable institutions,
foundations, endowments, associations and self- insurance companies whose members are public
entities and other post-employment benefit accounts, generally known as “OPEB” accounts. It also
includes high net worth and other individuals, and sub-advisory relationships. The minimum
account size is set forth in Item 5, however, the Advisor retains the right to waive any minimum
balance requirements. Moreover, for other types of accounts, the Advisor may elect to require a
minimum account size for new client relationships.
The Advisor also provides investment advisory services to Local Government Investment Pools,
which include Stable NAV LGIPs, Floating NAV LGIPs, and Term Series pools. LGIP participants
consist of municipal entity clients such as school districts, community colleges, counties,
municipalities and other units of local government.
The Advisor has a $50 million minimum account size for the advisory clients’ Stable NAV LGIPs
and Floating NAV LGIPs, and other non-LGIP pooled investment vehicles, although this minimum
account size may be waived within the discretion of the Advisor.
For LGIP Term Series pools, the Advisor has an overall minimum account requirement of at least
$1 million per term pool. In addition, each advisor client LGIP has a minimum duration requirement
for each term pool which generally ranges between 1-30 days. The Advisor may waive these
minimum account size requirements in its discretion based on the costs associated with a particular
Term Series pool.
Item 8 Methods of Analysis, Investment Strategies and Risk of Loss
Investment Strategies and Method of Analysis
The Advisor believes that careful analysis, diligence and risk management are essential to quality
client outcomes. The primary methods of analysis the Firm employs are fundamental in nature;
the Firm does not typically rely on technical methods of analysis. The Advisor utilizes both a bottom
up and top down fundamental analysis technique with the intention of determining the value. Top
down examples include duration, sector and yield curve analysis. Bottom up analysis typically
include credit analysis, issue selection and trading considerations. These methods of analysis are
utilized across all investment strategies and assist in mitigating potential risks. Quantitative
screening processes are also utilized for certain investment strategies.
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Investment Process
The Advisor seeks to provide investment strategies that identify and control risk while capitalizing
on long-term economic, demographic and cultural trends, as well as fundamental shifts in business
practices.
The Advisor utilizes a consistent investment process across discretionary and non-discretionary
investment mandates. Investment strategy formulation occurs throughout our investment process.
Fundamental research is the starting point from where we get most of our investment ideas. Modern
portfolio theory and a strong asset allocation framework are hallmarks of our approach.
Independent credit research and a consistent valuation process are also fundamental to our
process. We ground our fundamental research opinion in what we expect to earn on the potential
investment. These ideas are evaluated, both independently and collectively, to generate a
diversified portfolio strategy that is uniquely client focused. Investment ideas are executed with
skill and care by Advisor professionals ensuring best execution. We then evaluate performance by
measuring returns versus relevant liability or market benchmarks. The results of that evaluation
may impact our fundamental research opinion, our future expectations for return, our overall
portfolio strategy or our trading priorities. It’s an iterative process that allows our best ideas to exist
within our strategies throughout time.
Philosophy
We believe that an investment process informed by in-depth research and guided by risk
management leads to a diversified portfolios solution that can generate value-added investment
returns. We seek to preserve and maximize portfolio returns through a
disciplined investment process. We strategically diversify portfolios
across allowable sectors while carefully managing risk as market
conditions change. We are a research driven Advisor emphasizing
a fundamental investment approach.
Approach
While financial markets are efficient, there are opportunities to
add value across asset classes through an actively managed
approach. Value-added performance is realized through sector
emphasis and individual security selection utilizing a
fundamental valuation process. Independent, high-quality
research is central to our process. Building a portfolio with
strong income earning potential is a major focus of our effort
and a significant source of excess returns. Positioning based on
interest rate movements or market timing is minimized because it
introduces unacceptable risk to achieve consistent long term
performance. Our views on the economy and potential risks and
market technicalities contribute to overall portfolio positioning.
The Firm’s advisory team utilizes a "bottom-up" fundamental
analysis as we select potential investments. We seek investments
displaying relative value compared to others in the same class and relative to other asset classes
to the extent that it meets all other applicable requirements.
The Investment Strategies are set forth in Item 5.
Equity Strategies
The Advisor believes the foundation for consistent equity performance is driven through a focus on
portfolio construction, diversifying critical risks and selecting securities with strong fundamental
characteristics. Our objective is to capture market-like upside and provide downside risk protection.
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Our investment process begins with identifying the appropriate universe of securities that will be
filtered and used to construct the model portfolio. We then identify the target risk and portfolio
metrics for each strategy, based on research and the characteristics of each unique selection set.
The goal is to minimize unintended risks and limit downside volatility.
Our security selection process is a bottom-up oriented, two-step process that is focused on
identifying securities with the characteristics we believe are necessary to deliver economic value.
The first step is a quantitative screening process. The securities are ranked to efficiently narrow
the universe of securities to a group with consistent earnings and profitability characteristics and
strong liquidity, while maintaining diversification across market capitalizations, sectors, and
subsectors. The second step is a qualitative analysis.
Fundamental analysis is conducted on an organized group of stocks that already exhibit attractive
characteristics. The ultimate goal of our selection process is to build a diversified portfolio of stocks
that have attractive asymmetric return profiles – strong upside potential with limited downside risk.
Alternative Investment Strategies
The Advisor may invest in alternative asset classes and strategies for their clients, which include
hedge funds, private equity, commodities, and real estate. To construct a portfolio of alternative
investments, we select among experienced managers seeking an optimal risk/return profile. We
perform initial and ongoing due diligence and oversight of the managers by monitoring the fund’s
structure, changes to personnel, the investment process, risk management factors, performance,
client services, compliance, and valuation, among other factors. At regular intervals, we will
examine performance, portfolio attributes, and other factors.
Risk of Loss
Although the Advisor endeavors to invest wisely, all investments involve risk of loss.
The following chart illustrates the general descriptions of the Advisor’s LGIP Investment Strategies,
including security types and material risks associated with each LGIP strategy.
Investment
Strategy
Investment Security Types Material Risks
(See definitions below)
Stable NAV
LGIPs
• Treasury securities
• U.S. Government agency
securities
• Municipal securities
• Commercial paper
• Corporate obligations
• Bank obligations
• Repurchase agreements
• Asset-backed securities
• Mortgage-backed securities
Active Management Risk
Call Risk
Concentration Risk
Counterparty Risk
General Economic and Market Conditions Risk
Government Intervention in Financial Markets
Government Obligations Risk
Interest Rate Risk
Issuer/Credit Risk
Liquidity Risk
Market Risk
Prepayment Risk
Floating NAV
LGIPs
• Treasury securities
• U.S. Government agency
securities
• Municipal securities
• Commercial paper
• Corporate obligations
• Bank obligations
• Repurchase agreements
• Asset-backed securities
Active Management Risk
Call Risk
Concentration Risk
Counterparty Risk
General Economic and Market Conditions Risk
Government Intervention in Financial Markets
Government Obligations Risk
Interest Rate Risk
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• Mortgage-backed securities
Issuer/Credit Risk
Liquidity Risk
Market Risk
Withdrawal Risk
Prepayment Risk
Term Series • Treasury securities
• U.S. Government agency
securities
• Municipal securities
• Commercial paper
• Corporate obligations
• Bank obligations
• Repurchase agreements
Call Risk
Concentration Risk
Counterparty Risk
General Economic and Market Conditions Risk
Government Intervention in Financial Markets
Government Obligations Risk
Interest Rate Risk
Issuer/Credit Risk
Liquidity Risk
Withdrawal Risk
Market Risk
For more information on Stable NAV LGIP, Floating NAV LGIP, or Term Series Risk for an
applicable LGIP, please see the Information Statement for such LGIP Fund.
The following chart illustrates the general descriptions of the Advisor’s Separate Account
Investment Strategies, including security types and material risks associated with each Separate
Account strategy.
Investment
Strategy
Investment Security Types
Material Risks
Cash and Ultra
Short
• Treasury securities (bills,
notes, bonds, TIPS)
• U.S. Government agency
securities
• Municipal securities
• Commercial paper
• Corporate obligations
• Bank obligations
• Repurchase agreements
• Asset-backed securities
• Mortgage-backed securities
• Active Management Risk
• Call Risk
• Concentration Risk
• Counterparty Risk
• General Economic and Market
Conditions Risk
• Government Intervention in Financial
Markets
• Interest Rate Risk
• Issuer/Credit Risk
• Liquidity Risk
• Market Risk
• Prepayment Risk
Fixed Income
• Treasury securities (bills,
notes, bonds, TIPS)
• U.S. Government agency
securities
• Municipal securities
• Commercial paper
• Corporate obligations
• Bank obligations
• Repurchase agreements
• Asset-backed securities
• Active Management Risk
• Call Risk
• Concentration Risk
• Counterparty Risk
• General Economic and Market
Conditions Risk
• Government Intervention in Financial
Markets
• Government Obligations Risk
• Interest Rate Risk
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• Mortgage-backed securities
• Fixed Income Exchange
Traded Funds
• Issuer/Credit Risk
• Market Risk
• Prepayment Risk
• Mutual Fund and ETF Fees Disclosure
Equities • Common Stocks
• Preferred stock
• Convertible preferred stocks
• Warrants
• Options
• American Depository Receipts
• Equity Mutual Funds
• Equity Exchange Traded
Funds
• Active Management Risk
• Concentration Risk
• Counterparty Risk
• General Economic and Market
Conditions Risk
• Government Intervention in Financial
Markets
• Issuer/Credit Risk
• Equity Security Risk
• Equity Risk
• Market Risk
• Foreign Securities Risk
• Emerging Markets Risk
• Small and Medium Sized Companies
Risk
• Index Risk
• Mutual Fund and ETF Fees Disclosure
Multi-Asset
See securities reflected in Equity and
Fixed Income Sections
Risks reflected in Equity and Fixed Income
Sections above
Alternative
Assets
• Hedge Funds
• Private Equity funds
• Commodities
• Real Estate funds
• Lack of Liquidity
• Liquidity Risk
• Credit Risk
• Market Risk
Withdrawal Risk
• Hedging Risk
• Concentration Risk
• Transparency Risk
• Leverage Risk
• Mutual Fund and ETF (and other
Funds) Fees Disclosure
Asset Allocation • Mutual Funds
• Exchange Traded Funds
Risks reflected in Equity and Fixed Income
Sections above, including Mutual Fund and ETF
Fees Disclosure.
• Index Risk
The foregoing risks do not represent all risks associated with the Advisor’s Investment Strategies
or methods of analysis.
Active Management Risk. The portfolio is actively managed. The Advisor and each individual
portfolio manager will apply investment techniques and risk analyses in making investment
decisions, but there can be no guarantee that these decisions will produce the desired results.
Alternative Investments. Investments in alternatives funds should be regarded as illiquid. They are
not listed on an exchange, traded in the secondary market and are generally not transferable.
Call Risk. The possibility that during periods of falling interest rates, a bond issuer will “call” – or
repay – a high‐yielding bond before its maturity date. If a security is called, the proceeds may have
to be reinvested at lower interest rates resulting in a decline in income.
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Concentration Risk. Investments are expected to be closely tied to a specific issuer, industry, or
benchmark. As a result, performance may be more volatile than the performance of a portfolio that
does not concentrate its investments in a particular economic industry or sector.
Counterparty Risk. The possibility that a counterparty, clearinghouse, guarantor or any service
provider to the portfolio could fail. The inability or unwillingness of others to honor obligations could
result in credit losses incurred from late payments, failed payments and default. In times of general
market turmoil, even large, well‐established financial institutions may fail rapidly with little warning.
Credit Risk. Credit Risk can be described as the market’s assessment of the probability of default
on a required coupon or principal payment on debt by an issuer. As credit risk increases, the price
of a security decreases.
Emerging Markets Risk. Investments in emerging market countries may have more risk because
the markets are less developed and less liquid as well as being subject to increased economic,
political, regulatory or other uncertainties.
Equity Securities Risk. Equity securities include common stocks, preferred stock, convertible
securities, convertible preferred stocks, warrants, options and ADRs. Equity markets can be
volatile. Stock prices rise and fall based on changes in an individual company’s financial condition
and overall market conditions. Stock prices can decline significantly in response to adverse market
conditions, company- specific events, and other domestic and international political and economic
developments.
Equity Risk. The possibility of financial loss involved in holding equity in a particular investment.
Historically, the values of some or all equity investments may change in response to the economic
or market environment. If the economic environment is deteriorating or the market is uncertain, the
values of equities will generally fall and vice versa. In general, equities present substantially higher
risk than fixed income investments.
Foreign Securities Risk. The securities of foreign issuers may be less liquid and more volatile than
securities of comparable U.S. issuers. The costs associated with security transactions are often
higher in foreign countries than in the U.S. An increase in the U.S. dollar relative to these other
currencies will adversely affect the Strategy. Additionally, investments in foreign securities, even
those publicly traded in the United States, may involve risks that are in addition to those inherent
in domestic investments. Foreign companies may not be subject to the same regulatory
requirements of U.S. companies, and as a consequence, there may be less publicly available
information about such companies. Also foreign companies may not be subject to uniform
accounting, auditing, and financial reporting standards and requirements comparable to those
applicable to U.S. companies. Foreign governments and foreign economies often are less stable
than the U.S. Government and the U.S. economy.
General Economic and Market Conditions Risk. The success of the portfolio's investment program
may be affected by general economic and market conditions, such as interest rates, availability of
credit, inflation rates, economic uncertainty, changes in laws, and national and international political
circumstances. These factors may affect the level and volatility of securities prices and the liquidity
of investments. Unexpected volatility or illiquidity could impair profitability or result in losses.
Government Intervention in Financial Markets Risk. Instability in the financial markets has led the
U.S. government to take unprecedented actions to support certain financial institutions and certain
segments of the financial markets that experienced extreme volatility. Regulatory organizations
may take future legislative or regulatory actions that may affect the operations of a portfolio or its
investments or preclude a portfolio's ability to achieve its investment objective.
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Government Obligations Risk. U.S. government obligations may be adversely impacted by
changes in interest rates. Obligations of U.S. Government agencies, authorities, instrumentalities
and sponsored enterprises (such as Fannie Mae and Freddie Mac) have historically involved little
risk of loss of principal if held to maturity. However, the maximum potential liability of the issuers of
some of these securities may greatly exceed their current resources and no assurance can be
given that the U.S. government would provide financial support to any of these entities if it is not
obligated to do so by law.
Hedging Risk. Alternative strategies may use hedges to offset risk and exposures. There is no
assurance that these transactions would fully protect or be effective against the risks the manager
is hedging.
Index Risk. The performance of the Strategies that seek to correspond generally with the
performance of a specific index may diverge for the actual performance of the index.
Interest Rate Risk. The values of some or all investments may change in response to movements
in interest rates. If interest rates rise, the values of debt securities will generally fall and vice versa.
In general, the longer the average maturity or duration of an investment portfolio, the greater the
sensitivity to changes in interest rates.
Issuer Risk. The value of a security may decline because of adverse events or circumstances that
directly relate to conditions at the issuer or any entity providing it credit or liquidity support.
Liquidity Risk. Liquidity describes the cost of trading a security. Market conditions, type of security,
size of issue and specific security features can influence the cost of trading. In an environment
where there is significant uncertainty, market liquidity can worsen leading to high cost of
trading. U.S. Treasuries are among the most liquid sectors. Investments in alternatives should be
regarded as illiquid; they are not listed on an exchange, are infrequently traded on the secondary
market, and are generally not transferable.
Leverage Risk. Although the Advisor does not employ leverage in any of its investment strategies,
some ETFs, mutual funds, or alternative funds employ leverage. Leverage can occur through
borrowing or through investments employing derivatives. The use of leverage can magnify both
returns and losses and result in increased volatility.
Market Risk. Market Risk includes the impact on Bond prices and Equity valuations based on
various market risks including interest rate changes, changes in risk premiums, changes in asset
values, and equity risk. With respect to bonds, as rates rise, bond prices fall. The longer the maturity
or duration of a security, there is a more significant impact on the price of a security due to a change
in interest rates. Conversely when rates fall, bond prices rise.
Prepayment Risk. Prepayment risk is the risk associated with the early unscheduled return of
principal on a fixed income security. Generally prepayment risk increases as rates decline, causing
investors to reinvest the cash flow at lower rates. Additionally, the risk of prepayment makes the
timing of cash flow of prepayment sensitive securities difficult to predict.
Small and Medium Sized Companies Risk. Strategies that invest in small and medium sized
companies, which may have more limited liquidity and greater price volatility than larger, more
established companies. Small companies may have limited product lines, markets or financial
resources and their management may be dependent on a limited number of key individuals.
Transparency Risk. Strategies that invest in alternative investments may have limited visibility into
their direct holdings. Without access to trading activity and holdings, issues can arise, such as
difficulty assessing attribution of performance, determining risks and exposures of the fund, and
aggregating all risk and exposures across many funds.
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Withdrawal Risk. Specific to Floating NAV LGIPs, withdrawals may be subject to restrictions
implemented by the LGIP, including restrictions on withdrawal dates and notice requirements. As
a result, funds should not be invested in the Floating NAV LGIP if those funds may be needed on
shorter notice or on other withdrawal dates. However, the LGIP may elect to provide more liquidity
to the pool’s withdrawal restrictions. Any withdrawal restriction will be set forth in the applicable
LGIP’s Information Statement. With respect to Term Series pools, such pools are intended to be
held until maturity. A withdrawal prior to maturity will require advance notice as required by the
applicable LGIP and will likely carry a penalty which could be substantial. Should you raise any
private offerings or Alternative Investments.
Mutual Fund and ETF Fees. Investing in mutual funds, private funds and ETFs (collectively,
“Funds”) may be more expensive than other investment options offered in your advisory account.
Operating a mutual fund involves costs, including shareholder transaction costs, investment
advisory fees, and marketing and distribution expenses. Funds pass along these costs to investors
in several ways. Fund fees and expenses are charged directly to the pool of assets the Fund invests
in and are reflected in each Fund’s share price. Investments in funds result in a layering of fees.
These fees and expenses are an additional cost to you and are not included in the fee amount in
your account statements. Each mutual fund and ETF expense ratio (the total amount of fees and
expenses charged by the Fund) is stated in its prospectus. The expense ratio generally reflects the
costs incurred by shareholders during the mutual fund’s or ETF’s most recent fiscal reporting
period. Current and future expenses may differ from those stated in the prospectus. Some Funds
may charge, and not waive, a redemption fee on certain transaction activity in accordance with their
prospectuses.
Item 9 Disciplinary Information
The Advisor has not been named in any legal or disciplinary events since its inception that would
be material to a client’s evaluation of the Advisor or its personnel. In addition, the Advisor’s
personnel have not been named in any legal or disciplinary events in the past 10 years (and, to the
best of our knowledge and belief, in years preceding that 10-year period) that would be material to
a client’s evaluation of the Advisor or its personnel.
Item 10 Other Financial Industry Activities and Affiliations
PMA Financial Network, LLC serves as fund administrator or in a similar function for LGIP pools
for which the Advisor serves as the Investment Advisor. PMA Financial Network receives a
percentage of the average daily net assets of the LGIP portfolios for which it provides administrative
services. These fees could vary based on the services requested by the LGIP, and amount of the
assets under administration. PMA Financial Network serves as the fund administrator for the Term
Series portfolios although no fees are paid to PMA Financial Network for these services.
PMA Securities, LLC is a broker-dealer and municipal advisor registered with the SEC and
Municipal Securities Rulemaking Board and is a member of the Financial Industry Regulatory
Authority and the Securities Investor Protection Corporation. PMA Securities generally serves as
distributor for LGIPs for which the Advisor serves as the Investment Advisor. PMA Securities
generally receives a fee from these LGIP Funds based on a percentage of the average daily net
assets for its distribution and marketing services for the portfolios. These fees may vary based on
the services requested by the LGIP, and the assets in the pool. PMA Securities also serves as the
distributor for the Term Series portfolios although no fees are paid to PMA Securities for these
services.
In addition, PMA Securities and PMA Financial Network provide a fixed income investment program
for the municipal entity participants in the LGIP Funds. Under these programs, LGIP participants
may purchase fixed income investments directly through an affiliate of the Advisor. The fees
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charged are subject to an agreement with the LGIP advisory client, and is disclosed in the
applicable LGIP’s Information Statement. Any investments purchased with proceeds from the
issuance of municipal securities for which PMA Securities provided municipal advisory services,
regardless of the investment selected, are purchased through PMA Securities, as the registered
municipal advisory firm. For additional information on the fee described above, please see the
applicable LGIP’s Information Statement.
The Advisor’s management personnel are employed by PMA Financial Network. In addition, certain
members of the portfolio management team are also registered representatives and/or municipal
advisor representatives with PMA Securities. The affiliations of certain Advisor personnel are set
forth in the Firm’s Brochure Supplement, Form ADV Part 2B.
As noted above, the Advisor is wholly owned by PMA Acquisition, LLC which is indirectly owned
by private equity funds that are ultimately controlled by TA Associates. TA Associates is subject to
the oversight by the SEC due to its affiliation with its registered investment adviser TA Associates
Management, L.P. TA Associates Management, L.P provides advisory services to the general
partners of private equity funds controlled by TA Associates. One or more officers of TA Associates
Management, L.P serves as a director of an entity that indirectly owns the Advisor. The Advisor
does not believe its relationship with TA Associates creates a material conflict of interest with its
advisory business.
As part of its investment thesis, TA Associates and/or its affiliates will periodically, directly or
indirectly, own or control other investment advisers registered with the SEC. The Advisor does not
believe that this relationship creates a material conflict of interest with its advisory business.
Royalty and Sponsorship Fees
PMA Financial Network and PMA Securities pay a royalty and sponsorship fee to LGIP Funds or
various associations that sponsor the LGIP Funds. These royalty fees are generally paid for the
right and license to use the names and logos of such organizations to denote their sponsorship of
LGIP programs. These royalty fees, which are typically based on total assets under administration
in the applicable LGIP, including assets in an associated fixed income investment program, are
disclosed in the applicable LGIP’s Information Statement.
Designated Advisor Officer Industry Registrations
James O. Davis, Chief Executive Officer
Mr. Davis is a registered representative, municipal advisor representative and principal with PMA
Securities and currently has a Series 7, 24, 50, 63, 65 and 99.
John M. Huber, Chief Investment Officer
Mr. Huber holds a Chartered Financial Analyst (“CFA”) designation and is not affiliated with PMA
Securities.
Lori A. Ragus, General Counsel and Chief Compliance Officer
Ms. Ragus is a registered representative, municipal advisor representative and principal with PMA
Securities and currently has a Series 7, 24, 50, 53, 54, 66 and 99.
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Item 11 Code of Ethics, Participation or Interest in Client Transactions and
Personal Trading
Code of Ethics
The Advisor and its affiliates have adopted, maintain and enforce a joint Code of Ethics which
applies to all PMA Staff for the Advisor and its affiliates. As a summary, the Code emphasizes that
all PMA Staff have an obligation to perform their job lawfully, honestly and ethically. In particular,
the Code requires associated persons to comply with the Federal securities laws and adhere to
certain standards of business conduct. In addition, as an investment adviser, the Advisor and its
staff: must act in a fiduciary capacity and carry out their duties such that they do not subordinate
the advisory clients’ interest to their own personal interests; avoid conflicts of interest and the
appearance of any conflict with the advisory clients; and conduct their personal transactions in a
manner which does not interfere with the advisory clients’ portfolio transactions. The Code
specifically prohibits violations of the antifraud provisions, including insider trading and the misuse
of material non-public information or customer information.
The Code also requires that PMA Staff disclose outside business activities to the Advisor for
approval. In particular, PMA Staff are required to disclose to the Advisor, any outside business
activities before engaging in such activity. Outside business activities may include a wide range of
activities including, but not limited to, employment with an outside entity, acting as an independent
contractor to an outside party, serving as an officer, director, or partner or acting as a finder, and
receiving other compensation for services rendered outside the scope of employment with the
Advisor. The Code also prohibits the giving or receipt of certain gifts and gratuities. Gifts of anything
of value and gratuities to anyone relating to the Advisor or its affiliates' businesses are limited to
$100 per year per person. This limitation does not include reasonable business entertainment.
Anything of value given to a person that is not defined as business entertainment is a gift.
Personal Securities Transactions-Reporting Requirements
The Code also requires PMA Staff to report to the Advisor and its affiliates any personal securities
holdings and transactions in which they have a direct or indirect beneficial interest, and provides
for certain restrictions and pre-clearance requirements relating to any personal securities
transactions.
Participation or Interest in Client Transactions and Personal Trading
The Code of Ethics includes policies and procedures for the review of personal securities
transactions in staff and staff related accounts periodically performed by Compliance by exception
reports or in the absence of exception reports, reviewing monthly statements and/or Confirmations.
The Code also currently provides for trading restrictions, as may be applicable, for securities that
may be on a restricted list, securities that the person knows are being considered for the purchase
or sale by an advisory client, or are being purchased or sold by an advisory client, certain municipal
securities and securities of an initial public offering (except as may be permitted for an initial public
offering in a registered investment company fund or under FINRA Rule 5130). In light of these
restrictions, the Code generally requires, subject to any exceptions, pre-clearance of all Covered
Securities through an electronic system.
The Advisor and its Associated Persons do not recommend to clients, or buy or sell, securities in
which the Advisor or a related person has a material financial interest. A copy of the Code of Ethics
is available and will be provided to any client or prospective client upon request.
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Item 12 Brokerage Practices
Selection of Broker-Dealers
The Advisor utilizes a list of approved counterparties for the Advisor’s trading activity. All securities
transactions shall be executed with counterparties on the approved counterparty list. The selection
of a broker/dealer or counterparty to execute a transaction is subject to the requirement that the
broker/dealer or counterparty is, in the Firm’s judgment, fully qualified to execute the transactions
and reasonably expected to achieve best execution. In selecting brokers and counterparties, the
Advisor undertakes a process that involves initial due diligence performed prior to approving a
broker/dealer for trading, which involves quantitative and qualitative assessments.
The selection of these trading partners is not influenced by any services or benefits offered to the
Advisor or its affiliates. Any advisory client may restrict the Advisor or sub-advisor from purchasing
investment products through an affiliate of the Advisor or sub-advisor, if applicable. The Advisor
does not maintain an inventory of securities. In addition, the Advisor will not execute securities
transactions through its broker-dealer affiliate, PMA Securities, LLC.
Soft Dollars
The term “soft dollars” refers to a means of paying brokerage firms or other third parties for products
and services through commission revenue, based on the volume of brokerage commission
revenues generated from securities transactions executed through brokers by an investment
manager on behalf of advisory clients. The Advisor does not have any soft dollar arrangements.
For the sake of clarification, the Advisor uses research to assist the Firm in making its investment
decisions, not just for those accounts whose fees may be considered to have been used to pay for
such research. However, such research products and services are provided to all investment
advisers who utilize these firms, and are not forwarded pursuant to soft dollar arrangements.
Nonetheless, the Advisor receives a benefit from these products and services because it does not
have to produce or pay for them and the Advisor may have an incentive to execute orders with
brokers who provide research products and services, rather than its clients’ interests in receiving
best execution.
Client Referrals
The Advisor does not use client brokerage to compensate or otherwise reward brokers for client
referrals.
Directed Brokerage
The Advisor generally has discretion to select the broker-dealers for advisory clients. If a client
were to require that the Advisor direct brokerage trades through a particular broker-dealer, the
Advisor would advise that it may be unable to obtain the most favorable execution of client
transactions if the client directs brokerage and that directing brokerage may be more costly for
clients.
Order Aggregation
When the Advisor trades the same security on the same day for multiple client accounts, the
Firm’s general practice is to group or aggregate the orders, which may reduce transaction costs.
Block trading can often be an effective tactic for achieving best execution for advisory clients.
Best Execution
Advisor personnel pursue best execution when trading unless specifically directed otherwise by the
client. When trading over the counter (“OTC”) financial instruments, as possible, Advisor personnel
attempt to obtain three or more bids or offers when transacting a security. At times, however, it may
be difficult or impossible to find multiple offerings or bids for a security. In those instances, fewer
offerings or bids are acceptable. In certain instances, an order may need to be worked at a pre-
determined level with a specific broker-dealer.
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Orders for securities in highly liquid sectors are generally executable (or prices are visible) on an
electronic platform and competitive execution is more easily achievable. Orders for securities in
less liquid sectors will more likely be executed outside of electronic exchanges. Order size (trade
amount) may also be an important consideration to receive best execution for clients.
Trade reviews are conducted by the Chief Investment Officer on a regular basis, with oversight by
both the Compliance department and an advisor oversight committee.
Allocation of Investment Opportunities
The Advisor has implemented allocation policies and procedures designed to fairly and equitably
allocate investment opportunities among its advisory clients in keeping with its fiduciary duty. The
Advisor has clients with a variety of investment objectives and investment policies. The Advisor
allocates trades and investments to client accounts based on factors such as the client’s investment
objectives and restrictions, policies and guidelines, liquidity requirements, cash levels, risk profile,
legal or regulatory restrictions, asset liability management considerations, tax considerations and
the nature and size of an order. Certain client accounts allow different types of securities given
clients’ benchmarks and/or investment restrictions that might apply. The Advisor will identify and
consider all portfolios having a fit and need for a particular security when allocating investments.
All else being equal and to the extent possible, the Firm will allocate purchases of securities on a
pro rata basis.
When the Advisor sells securities to meet client cash flow or duration needs, there are no allocation
issues. When sales are based on relative value decisions versus competing alternatives, it is the
Firm’s objective to make sales across the range of accounts holding the security, as long as the
alternatives comply with client objectives, gain or loss constraints or other client-specific
restrictions.
If the Firm seeks to sell a security due to a change in the security’s characteristics or credit risk,
the entire position may be put out for bid. In some cases, the entire position may not be sold in one
transaction due to market conditions, client considerations or restrictions.
The Advisor will allocate trades given client-specific needs and restrictions, which can limit the
Firm’s ability to simultaneously sell the security from all portfolios holding the security. All else being
equal and to the extent possible, the Firm will allocate sales of securities on a prorated basis based
on the total asset value of the account.
Review of Brokerage Practices
The Advisor conducts a review of certain of its brokerage practices regarding the items discussed
above, and tests the implementation of its procedures as part of the Advisor’s annual review.
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Item 13 Review of Accounts
The Advisor reviews client portfolios. In particular, the Portfolio Managers perform pre-trade and
post-trade reviews of portfolio holdings for compliance with applicable state statutes, investment
policies and other applicable requirements. This is accomplished through the use of a trade order
management and investment policy compliance system (hereinafter “Trading System”). Clients’
investment guidelines are modeled in the Trading System. Reviews are done to monitor that
individual transactions comply with the investment guidelines, as well as that overall metrics and
standards are followed. In addition, post-trade reviews are performed through use of a third-party
data validation and reporting system for Separate accounts and certain LGIP accounts on the
system.
Furthermore, the Chief Investment Officer and Compliance departments have implemented
controls and conduct additional reviews for compliance with investment objectives, guidelines and
internal procedures. An advisor oversight committee also reviews portfolio risk positioning and
relative performance on a quarterly basis. More frequent reviews may occur because of material
changes to client circumstances or the market, political or economic environment.
In addition, for Stable NAV LGIPs, the Advisor and its affiliate, if it serves as the LGIP administrator,
review for compliance with certain ratings criteria reporting requirements. In particular, these firms
review for compliance with mark-to-market directives and weighted average maturity as directed
by the LGIP Board and for rated LGIP pools, provides weekly data on the pool to the applicable
rating agency. For Floating NAV LGIPs, the Advisor reviews price changes and the effects it may
have on the net asset value.
Advisory clients receive regular written investment reports. Separate account clients generally
receive their reports on a monthly or quarterly basis and also have the ability to access “on demand”
internet based reporting through the third-party data validation and reporting system. For the LGIP
clients, the frequency of the reports to the governing board will be no less than quarterly, unless
the client instructs otherwise. Reports will include asset allocation, individual investment data,
monthly and annual investment performance data, and other account related or general economic
and market information as appropriate. These reports also include a report reflecting compliance
with the investment holdings and restrictions.
For advisory accounts in which the Advisor manages the assets, the Advisor or its affiliate monitors
the assets for any credit concerns during such time as the client holds such assets.
Item 14 Client Referrals and Other Compensation
The Advisor does not have any arrangements where it is paid cash or receives some benefit
(including commissions, equipment or non-research services) from a non-client in connection with
giving advice to advisory clients.
The Advisor also does not have any arrangements where it directly or indirectly compensates any
third-party for client referrals. Affiliates of the Advisor provide services for the Advisor in marketing
the services of the affiliated entities and the Advisor pays PMA Financial Network for its share of
these and other expenses such as salary and benefits, rent, and utilities through a cost share
agreement. In addition, while not a fee for client referrals, the Advisor has paid and may in the
future pay transition fees or other fees to investment advisors for payment for such assets or their
assistance in the transition of the management of assets to the Advisor. Such fees were and would
be disclosed to applicable client prior to the transition and payment of any such fee.
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Item 15 Custody
Separate Accounts
The Firm does not have custody over any separate account Advisory client funds or securities
except for certain legacy accounts over which the Advisor has “custody” for fee deduction purposes
only. The Advisor maintains client funds and securities with a “qualified custodian” selected by such
client. Clients should receive at least quarterly statements from their qualified custodian that holds
and maintains client assets. Clients are encouraged to contact their custodian and request copies
of their statements if they are not receiving them. The account values reflected in the Advisor’s
client reports may vary from custodial statements based on accounting procedures, reporting dates,
or valuation methodologies of certain securities and are not intended as a substitute for accounts
statements provided by the qualified custodian. The Advisor provides clients with monthly or
quarterly client reports depending on the terms of the agreement, which clients should compare to
the statements they receive from the qualified custodian.
LGIPs
The Advisor has custody over the funds and securities for LGIPs in which its affiliate, PMA Financial
Network, LLC serves as administrator or in a similar function. Except where otherwise permitted
under the Advisers Act, these advisory client funds and securities are maintained with a “qualified
custodian.” These qualified custodians are the custodians for the LGIP advisory clients. Unless
otherwise stated in the relevant investment advisory agreement, the Advisor would have access to
assets in the LGIP portfolios even though these assets are maintained with a qualified custodian
because the Advisor, through PMA Financial Network, has the ability to direct those assets as a
part of its administrative services for such advisory clients. For instance, PMA Financial Network,
as the administrator for the Stable NAV LGIPs, Floating NAV LGIPs, and Term Series pools, wires
funds as directed by the Advisor, sub-advisor, or LGIP participants, and otherwise pays LGIP
expenses and issues checks for the Funds. In addition, the Advisor as investment adviser to an
LGIP, may direct the administrator to transfer funds to make investments for such pools, and may
direct proceeds of matured investments for further investments or redemptions.
Participants in these LGIPs do not receive statements from the fund custodian. Instead, the funds
are subject to an annual audit and the audited financial statements are distributed to each
participant/investor. The audited financial statements are prepared in accordance with U.S.
generally accepted accounting principles by a firm registered with the Public Company Accounting
Oversight Board and are expected to be distributed by the funds to participants within 120 days of
the respective fund’s fiscal year end. The audits cover any portfolios in the name of the fund, which,
at present, could include Stable NAV LGIPs, the Floating NAV LGIPs, and Term Series pools.
In addition, the Advisor has adopted and implemented written policies and procedures reasonably
designed to prevent violations of the federal securities laws, including the safeguarding of client
assets from conversion or inappropriate use by Advisory personnel and others. These safeguards
include, among other things, conducting background checks on personnel for the Advisor and its
affiliates, requiring multiple authorizations to approve wire transfers and the movement of assets,
and undergoing a periodic audit over the internal control surrounding fund administration (SOC No.
1 Type 2 Report), including the safekeeping of LGIP client assets.
City council meeting of April 7, 2025 (Item No. 5e)
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24
Item 16 Investment Discretion
For Separate Accounts, a contract between each advisory client and the Advisor provides whether
the account is a discretionary or non-discretionary account and, as part of the contract, includes
the client’s investment policy which outlines specific guidelines for the types of securities and
maturities that can be bought and sold for a specific portfolio. Within the restrictions and guidelines
of this contract or “advisory agreement”, for discretionary accounts, the Advisor is granted authority
to determine the securities and amounts bought or sold without obtaining client consent for each
transaction. Advisory clients may place limitations on this discretion in the advisory agreement.
Certain clients may not choose to provide discretion due to their investment policy or applicable
statutory restrictions. Procedures for the client’s oversight of investment selections for a non-
discretionary account are to be agreed upon at the commencement of the relationship, subject to
changes as may be agreed upon from time to time by the Advisor and client.
For Stable NAV LGIPs and Floating NAV LGIPs and other pooled investment vehicles, investment
decisions are typically made on a discretionary basis by the Advisor or sub-advisor, unless state
law and/or the governing documents require otherwise. For the Term Series pools, the standard
process is that the pools are established by the governing body of the client through the execution
of a Certificate of Designation (or other corporate oversight). The Advisor has such discretionary
authority as delegated to the Advisor or as set forth in the certificate of designation or other
applicable document, although clients may impose additional limitations on investment authority by
requiring pre-investment approval or other limitations through a certificate of designation applicable
to the particular Term Series pool. Advisory clients may also establish Term Series pools without
investment discretion.
Item 17 Voting Client Securities
The Advisor’s intent is to ensure that the advisory clients’ best interests are represented at all times.
In the event an account includes a security for which voting is required, the Advisor will act in
accordance with its procedures respecting Voting Client Securities.
The Advisor will exercise discretionary voting authority over proxies issued on securities held in
separate managed client accounts unless otherwise specified in the applicable investment advisory
agreement. As a matter of policy and as a fiduciary to our clients, the Advisor has responsibility for
voting proxies for client securities consistent with the best economic interests of the clients. In the
event no instructions are provided, the Advisor will vote the proxy based on its sole understanding
of the issue as may be provided in the proxy solicitation in accordance with the procedures set forth
below. Several proxy voting systems are utilized to facilitate voting of proxies for the majority of
these client accounts as well as reporting proxy voting activity.
For the Firm’s LGIP clients, unless otherwise required by the contract with the client, the Advisor
will not seek or take direction from the LGIP Board or its participants on voting and will act in
accordance with the procedures below.
The Advisor may, on occasion, determine to abstain from voting a proxy or a specific proxy item
when it concludes that the potential benefit of voting is outweighed by the cost or that it is not in the
client’s best interest to vote. In making this determination, the Advisor may consider a variety of
factors, including, but not limited to: costs associated with exercising the proxy (including, but not
limited to, travel, registration, legal and/or power of attorney expenses); any legal restrictions on
trading resulting from the exercise of a proxy; and the benefit to the clients from the specific
proposal. In addition, the Advisor may decline to vote proxies that are not material to the investment
process (for example, standard proxies on money market funds).
In furtherance of Advisor’s goal to vote proxies in the manner that it believes is consistent with
achieving the applicable client’s stated objectives, the Advisor follows procedures designed to
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 66
25
identify and address material conflicts that may arise between the Advisor’s interests and those of
its clients before voting proxies on behalf of such client. If the Advisor determines that any conflict
or potential conflict is not material, the Advisor may vote proxies notwithstanding the existence of
such conflict or potential conflict or may abstain from voting such proxies in the event that it
concludes that the potential benefit of voting is outweighed by the cost or that it is not in the client’s
best interest to vote. If the Advisor determines that a conflict of interest is material, one or more
methods may be used to resolve the conflict, including: disclosing the conflict to clients and
obtaining their consent before voting; having the client engage another party to vote the proxy on
its behalf; engaging a third party to recommend a vote with respect to the proxy based on
application of the policies set forth herein; or such other method as is deemed appropriate under
the circumstances given the nature of the conflict.
Investment adviser clients of the Firm may request a copy of the Firm’s Proxy Voting Policy, as well
as relevant proxy voting records, by making a written request to:
PMA Asset Management, LLC
Attn: Chief Compliance Officer
2135 CityGate Lane, 7th Floor
Naperville, IL 60563
Item 18 Financial Information
The Advisor is required to provide certain financial information to you.
The Advisor has never filed for bankruptcy and is not aware of any financial condition that is
reasonably likely to impair the Firm’s ability to manage advisory client accounts or meet contractual
obligations.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 67
PMA ASSET MANAGEMENT, LLC
Form ADV-Part 2B
Brochure Supplement
Supervised Persons
Dean DiBias
Courtney Clarke
Jacob Correll, CFA
Brian Hextell
John M. Huber, CFA
D. James Lutter
Ben Nordin, CFA
Jeannette K. Parr, CFA
Timothy A. Palmer, CFA
Kendra Shelland
Brandon Swenson, CFA
Address of Headquarters
2135 CityGate Lane, 7th Floor
Naperville, Illinois 60563
Phone 630-657-6400
FAX 630-817-8701
www.pmanetwork.com
Date: March 18, 2024
This brochure supplement provides information about the Supervised Persons listed above that
supplements the PMA Asset Management, LLC Brochure. You should have received a copy of
that Brochure. Please contact Compliance Department at 630-657-6400 if you did not receive
PMA Asset Management’s Brochure or if you have any questions about the contents of this
Supplement.
Additional information about the Supervised Persons listed above whom are registered as
investment adviser representatives is available on the SEC’s website at
www.adviserinfo.sec.gov.
PMA Asset Management, LLC is referred to in this Brochure Supplement as the “Advisor” and
the “PMA Companies” include the Advisor’s affiliates, PMA Financial Network, LLC and PMA
Securities, LLC, an SEC and MSRB registered Broker-Dealer.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 68
FORM ADV Part 2B Brochure Supplement
March 18, 2024
DEAN M. DIBIAS
PMA ASSET MANAGEMENT, LLC
St. Louis Park-West End
5353 Wayzata Boulevard, Suite 606
St. Louis Park, MN 55416
Phone 630-657-6400
ITEM 2: EDUCATIONAL BACKGROUND AND BUSINESS EXPERIENCE
Year of Birth: 1965
Formal Education: B.S. in Finance from the University of Colorado-Boulder
Credentials: Mr. DiBias has a Series 65 securities license.
Persons obtain securities licenses by passing a test administered by FINRA, or otherwise qualifying
for a waiver of such test. Continuing Education is required to maintain the securities licenses.
Business Background:
• PMA Asset Management, LLC – June 2014-Present o Senior Portfolio Manager
• Advantus Capital Management – April 2008-April 2013 o High Yield Mortgage Portfolio Manager
• GMAC-RESCAP – May 1992-April 2008 o Managing Director of Credit Portfolio Management
ITEM 3: DISCIPLINARY INFORMATION
Mr. DiBias has no legal or disciplinary events to disclose.
ITEM 4: OTHER BUSINESS ACTIVITIES
Mr. DiBias is not actively engaged in any other business or occupation.
ITEM 5: ADDITIONAL COMPENSATION
Mr. DiBias does not receive any transaction-based compensation or bonuses based on his individual sales production, client
referrals or new accounts from PMA Asset Management, LLC. Mr. DiBias is paid a salary and a bonus based on the overall
performance of the PMA Companies and the employee’s overall individual performance, which is paid through PMA Financial
Network, and is part of PMA’s management incentive plan. For additional information, please see PMA Asset Management,
LLC’s Form ADV Part 2A.
Other than as reflected above, Mr. DiBias does not receive compensation for providing Advisory Services from someone other
than an Advisory Client.
ITEM 6: SUPERVISION
The Advisor has implemented written supervisory procedures that are reasonably designed to detect and prevent violations of
the federal securities laws, rules and regulations, including conducting our business in accordance the fiduciary duty owed to
Advisory clients. As part of those procedures, we conduct continuous monitoring and oversight of the accounts through our
portfolio compliance reviews. Refer to Items 12 and 13 of the Firm Brochure for more information on supervision.
John Huber, the Advisor’s Chief Investment Officer, is responsible for supervising Dean DiBias. Mr. Huber may be reached at
630-657-6400.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 69
FORM ADV Part 2B Brochure Supplement
March 18, 2024
JACOB CORRELL, CFA
PMA ASSET MANAGEMENT, LLC
4200 University Avenue
Suite 114
West Des Moines, IA 50266
Phone 630-657-6400
ITEM 2: EDUCATIONAL BACKGROUND AND BUSINESS EXPERIENCE
Year of Birth: 1990
Formal Education: B.S. Iowa State University
Credentials: Chartered Financial Analyst (CFA)
To earn the CFA charter, candidates must: 1) pass three sequential, six-hour examinations; 2) have
at least four years of qualified professional investment experience; 3) join the CFA Institute; and 4)
commit to abide by, and annually reaffirm, their adherence to the CFA Institute Code of Ethics and
Standards of Professional Conduct.
Business Background:
• PMA Asset Management, LLC
o Portfolio Manager – December 2021 – Present
o Analyst – March 2020 - December 2021
• Miles Capital, Inc.
o Jr. Investment Analyst – November 2018 – March 2020
• Principal Global Investors
o Investment Operations Analyst – December 2015 - November 2018
o Investment Operations Specialist – February 2015 - December 2015
o Investment Operations Associate – February 2014 - February 2015
ITEM 3: DISCIPLINARY INFORMATION
Mr. Correll has no legal or disciplinary events to disclose.
ITEM 4: OTHER BUSINESS ACTIVITIES
Mr. Correll is not actively engaged in any other business or occupation.
ITEM 5: ADDITIONAL COMPENSATION
Mr. Correll does not receive any transaction-based compensation or bonuses based on his individual sales production, client
referrals or new accounts from PMA Asset Management, LLC. Mr. Correll is paid a salary and a bonus based on the overall
performance of the PMA Companies and the employee’s overall individual performance, which is paid through PMA Financial
Network, and is part of PMA’s management incentive plan. For additional information, please see PMA Asset Management,
LLC’s Form ADV Part 2A.
Other than as reflected above, Mr. Correll does not receive compensation for providing Advisory Services from someone other
than an Advisory Client.
ITEM 6: SUPERVISION
The Advisor has implemented written supervisory procedures that are reasonably designed to detect and prevent violations of
the federal securities laws, rules and regulations, including conducting our business in accordance the fiduciary duty owed to
Advisory clients. As part of those procedures, we conduct continuous monitoring and oversight of the accounts through our
portfolio compliance reviews. Refer to Items 12 and 13 of the Firm Brochure for more information on supervision.
John Huber, the Firm’s Chief Investment Officer, is responsible for supervising Jacob Correll. Mr. Huber may be reached at
630-657-6400.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 70
FORM ADV Part 2B Brochure Supplement
March 18, 2024
COURTNEY CLARKE
PMA ASSET MANAGEMENT, LLC
4200 University Avenue
Suite 114
West Des Moines, IA 50266
Phone 630-657-6400
ITEM 2: EDUCATIONAL BACKGROUND AND BUSINESS EXPERIENCE
Year of Birth: 1981
Formal Education: B.A. Iowa State University B.S. Iowa State University
Credentials: Ms. Clarke has a Series 65 securities license.
Persons obtain securities licenses by passing a test administered by FINRA, or otherwise qualifying
for a waiver of such test. Continuing Education is required to maintain the securities licenses.
Business Background:
• PMA Asset Management, LLC – March 2020 - Present o Vice President, Institutional Portfolio Manager
• Miles Capital, Inc.
o Director, Marketing & Communications – 2014 – 2020
o Manager, Marketing – 2010 – 2014
o Manager, Client Service – 2007 - 2010
o Operations Analyst – 2004 - 2007
ITEM 3: DISCIPLINARY INFORMATION
Ms. Clarke has no legal or disciplinary events to disclose.
ITEM 4: OTHER BUSINESS ACTIVITIES
Ms. Clarke is the Mayor of Waukee, Iowa and serves on the Iowa Child Advocacy Board. Ms. Clarke is not actively engaged in
any other business or occupation.
ITEM 5: ADDITIONAL COMPENSATION
Ms. Clarke does not receive any transaction-based compensation or bonuses based on her individual sales production, client
referrals or new accounts from PMA Asset Management, LLC. Ms. Clarke is paid a salary and a bonus based on the overall
performance of the PMA Companies and the employee’s overall individual performance, which is paid through PMA Financial
Network, and is part of PMA’s management incentive plan. For additional information, please see PMA Asset Management,
LLC’s Form ADV Part 2A.
Other than as reflected above, Ms. Clarke does not receive compensation for providing Advisory Services from someone other
than an Advisory Client.
ITEM 6: SUPERVISION
The Advisor has implemented written supervisory procedures that are reasonably designed to detect and prevent violations of
the federal securities laws, rules and regulations, including conducting our business in accordance the fiduciary duty owed to
Advisory clients. As part of those procedures, we conduct continuous monitoring and oversight of the accounts through our
portfolio compliance reviews. Refer to Items 12 and 13 of the Firm Brochure for more information on supervision.
Brian Hextell, the Firm’s Senior Vice President, Institutional Portfolio Manager, is responsible for supervising Courtney Clarke.
Mr. Hextell may be reached at 630-657-6400.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 71
FORM ADV Part 2B Brochure Supplement
March 18, 2024
BRIAN D. HEXTELL
PMA ASSET MANAGEMENT, LLC
2135 CityGate Lane, 7th Floor
Naperville, IL 60540
Phone 630-657-6400
ITEM 2: EDUCATIONAL BACKGROUND AND BUSINESS EXPERIENCE
Year of Birth: 1976
Formal Education: B.S. Northern Illinois University M.B.A. DePaul University
Credentials: Mr. Hextell has Series 7, 50 and 66 securities licenses.
Persons obtain securities licenses by passing a test administered by FINRA, or otherwise qualifying
for a waiver of such test. Continuing Education is required to maintain the securities licenses.
Business Background:
• PMA Financial Network, LLC and PMA Affiliates – May 1998-Present
• (PMA Securities, LLC and PMA Asset Management, LLC) o Senior Vice President, Institutional Portfolio Manager – March 2011-Present
ITEM 3: DISCIPLINARY INFORMATION
Mr. Hextell has no legal or disciplinary events to disclose.
ITEM 4: OTHER BUSINESS ACTIVITIES
Mr. Hextell performs services for the three PMA Affiliates. Mr. Hextell is a registered person with PMA Securities, an SEC and
MSRB registered broker-dealer and municipal advisor, which performs financial advisory, and investment brokerage services for
municipal entity clients
Mr. Hextell does not receive any transaction-based compensation or bonuses based on his individual sales production, client
referrals or new accounts from the PMA Affiliates. Mr. Hextell is paid a salary and a bonus based on the overall performance of
the PMA Companies and the employee’s overall individual performance, which is paid through PMA Financial Network, and is
part of PMA’s management incentive plan. For additional information, please see PMA Asset Management, LLC’s Form ADV
Part 2A.
Mr. Hextell is not actively engaged in any other business or occupation.
ITEM 5: ADDITIONAL COMPENSATION
Other than as reflected above, Mr. Hextell does not receive compensation for providing Advisory Services from someone other
than an Advisory Client.
ITEM 6: SUPERVISION
The Advisor has implemented written supervisory procedures that are reasonably designed to detect and prevent violations of
the federal securities laws, rules and regulations, including conducting our business in accordance the fiduciary duty owed to
Advisory clients. As part of those procedures, we conduct continuous monitoring and oversight of the accounts through our
portfolio compliance reviews. Refer to Items 12 and 13 of the Firm Brochure for more information on supervision.
John Huber, the Firm’s Chief Investment Officer, is responsible for supervising Brian Hextell. Mr. Huber may be reached at 630-
657-6400.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 72
FORM ADV Part 2B Brochure Supplement
March 18, 2024
JOHN M. HUBER, CFA
PMA ASSET MANAGEMENT, LLC
St. Louis Park-West End
5353 Wayzata Boulevard, Suite 606
St. Louis Park, MN 55416
Phone 630-657-6400
ITEM 2: EDUCATIONAL BACKGROUND AND BUSINESS EXPERIENCE
Year of Birth: 1968
Formal Education: B.A. University of Iowa M.B.A. University of Minnesota- Carlson School of Management
Credentials: Chartered Financial Analyst (CFA)
To earn the CFA charter, candidates must: 1) pass three sequential, six-hour examinations; 2) have
at least four years of qualified professional investment experience; 3) join the CFA Institute; and 4)
commit to abide by, and annually reaffirm, their adherence to the CFA Institute Code of Ethics and
Standards of Professional Conduct.
Business Background:
• PMA Asset Management, LLC – October 2013-Present o Senior Vice President and Chief Investment Officer
• RBC Global Asset Management (U.S.) Inc. – September 2004-September 2012
o Chief Investment Officer and Senior Managing Director
• Galliard Asset Management – July 1995-September 2004
o Principal and Portfolio Manager
ITEM 3: DISCIPLINARY INFORMATION
Mr. Huber has no legal or disciplinary events to disclose.
ITEM 4: OTHER BUSINESS ACTIVITIES
Mr. Huber is not actively engaged in any other business or occupation.
ITEM 5: ADDITIONAL COMPENSATION
Mr. Huber does not receive any transaction-based compensation or bonuses based on his individual sales production, client
referrals or new accounts from PMA Asset Management, LLC. Mr. Huber is paid a salary and bonus based on the overall
performance of the PMA companies and the employee’s overall individual performance, which is paid through the Advisor’s
affiliate, PMA Financial Network, and is part of the management incentive plan. For additional information, please see PMA
Asset Management, LLC’s Form ADV Part 2A.
Other than as reflected above, Mr. Huber does not receive compensation for providing Advisory Services from someone other
than an Advisory Client.
ITEM 6: SUPERVISION
The Advisor has implemented written supervisory procedures that are reasonably designed to detect and prevent violations of
the federal securities laws, rules and regulations, including conducting our business in accordance the fiduciary duty owed to
Advisory clients. As part of those procedures, we conduct continuous monitoring and oversight of the accounts through our
portfolio compliance reviews. Refer to Items 12 and 13 of the Firm Brochure for more information on supervision.
James O. Davis, the Firm’s Chief Executive Officer, is responsible for supervising John M. Huber. Mr. Davis may be reached at
630-657-6400.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 73
FORM ADV Part 2B Brochure Supplement
March 18, 2024
D. JAMES LUTTER
PMA ASSET MANAGEMENT, LLC
2135 CityGate Lane, 7th Floor
Naperville, IL 60540
Phone 630-657-6400
ITEM 2: EDUCATIONAL BACKGROUND AND BUSINESS EXPERIENCE
Year of Birth: 1967
Formal Education: B.S. South Dakota School of Mines and Technology M.B.A. Rockford College
Credentials: Mr. Lutter has Series 7, 24, 50, 53, 63, 65 and 99 securities licenses.
Persons obtain securities licenses by passing a test administered by FINRA, or otherwise qualifying
for a waiver of such test. Continuing Education is required to maintain the securities licenses.
Business Background:
• PMA Financial Network, LLC and PMA Affiliates – August 2001-Present
• (PMA Securities, LLC and PMA Asset Management, LLC) o Senior Vice President, Trading and Operations – March 2011-Present
• Ingersoll Milling Machine Company – June1991-June 2001
o Treasurer
ITEM 3: DISCIPLINARY INFORMATION
Mr. Lutter has no legal or disciplinary events to disclose.
ITEM 4: OTHER BUSINESS ACTIVITIES
Mr. Lutter performs services for the three PMA Affiliates. Mr. Lutter is a registered person with PMA Securities, an SEC and
MSRB registered broker-dealer and municipal advisor, which performs financial advisory, and investment brokerage services for
municipal entity clients.
Mr. Lutter does not receive any transaction-based compensation or bonuses based on his individual sales production, client
referrals or new accounts from the PMA Affiliates. Mr. Lutter is paid a salary and a bonus based on the overall performance of
the PMA Companies and the employee’s overall individual performance, which is paid through PMA Financial Network, and is
part of PMA’s management incentive plan. For additional information, please see PMA Asset Management, LLC’s Form ADV
Part 2A.
Mr. Lutter is not actively engaged in any other business or occupation.
ITEM 5: ADDITIONAL COMPENSATION
Other than as reflected above, Mr. Lutter does not receive compensation for providing Advisory Services from someone other
than an Advisory Client.
ITEM 6: SUPERVISION
The Advisor has implemented written supervisory procedures that are reasonably designed to detect and prevent violations of
the federal securities laws, rules and regulations, including conducting our business in accordance the fiduciary duty owed to
Advisory clients. As part of those procedures, we conduct continuous monitoring and oversight of the accounts through our
portfolio compliance reviews. Refer to Items 12 and 13 of the Firm Brochure for more information on supervision.
James O. Davis, the Firm’s Chief Executive Officer, is responsible for supervising D. James Lutter. Mr. Davis may be reached at
630-657-6400.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 74
FORM ADV Part 2B Brochure Supplement
March 18, 2024
BEN NORDIN
PMA ASSET MANAGEMENT, LLC
St. Louis Park- West End
5353 Wayzata Boulevard, Suite 606
St. Louis Park, MN 55416
Phone 630-657-6400
ITEM 2: EDUCATIONAL BACKGROUND AND BUSINESS EXPERIENCE
Year of Birth: 1993
Formal Education: B.A. University of Nebraska- Lincoln
Credentials: Chartered Financial Analyst (CFA)
To earn the CFA charter, candidates must: 1) pass three sequential, six-hour examinations; 2) have
at least four years of qualified professional investment experience; 3) join the CFA Institute; and 4)
commit to abide by, and annually reaffirm, their adherence to the CFA Institute Code of Ethics and
Standards of Professional Conduct.
Mr. Nordin has Series 7, 63, and 65 securities licenses.
Persons obtain securities licenses by passing a test administered by FINRA, or otherwise qualifying
for a waiver of such test. Continuing Education is required to maintain the securities licenses.
Business Background:
• PMA Asset Management, LLC – June 2022 – Present
• Merrill Lynch, Fenner & Smith Inc.—July 2019-June 2022
• Emerson Equity LLC-– October 2016-January 2019
ITEM 3: DISCIPLINARY INFORMATION
Mr. Nordin has no legal or disciplinary events to disclose.
ITEM 4: OTHER BUSINESS ACTIVITIES
Mr. Nordin is a registered person with PMA Securities, an SEC and MSRB registered broker-dealer, which performs investment
brokerage services for municipal entity clients.
Mr. Nordin does not receive any transaction-based compensation or bonuses based on his individual sales production, client
referrals or new accounts from the PMA Affiliates. Mr. Nordin is paid a salary and a bonus based on the overall performance of
the PMA Companies and the employee’s overall individual performance, which is paid through PMA Financial Network, and is
part of PMA’s management incentive plan. For additional information, please see PMA Asset Management, LLC’s Form ADV
Part 2A.
Mr. Nordin is not actively engaged in any other business or occupation.
ITEM 5: ADDITIONAL COMPENSATION
Mr. Nordin does not receive any transaction-based compensation or bonuses based on his individual sales production, client
referrals or new accounts from the Advisor. Mr. Nordin is paid a salary and a bonus based on the overall performance of the
PMA Companies and the employee’s overall individual performance, which is paid through PMA Financial Network, and is part
of PMA’s management incentive plan. For additional information, please see PMA Asset Management, LLC’s Form ADV Part
2A.
Other than as reflected above, Mr. Nordin does not receive compensation for providing Advisory Services from someone other
than an Advisory Client.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 75
FORM ADV Part 2B Brochure Supplement
March 18, 2024
TIMOTHY A. PALMER, CFA
PMA ASSET MANAGEMENT, LLC
St. Louis Park-West End
5353 Wayzata Boulevard, Suite 606
St. Louis Park, MN 55416
Phone 630-657-6400
ITEM 2: EDUCATIONAL BACKGROUND AND BUSINESS EXPERIENCE
Year of Birth: 1962
Formal Education: B.A. University of St. Thomas
M.B.A. Columbia University Graduate School of Business
Credentials: Chartered Financial Analyst (CFA)
To earn the CFA charter, candidates must: 1) pass three sequential, six-hour examinations; 2) have
at least four years of qualified professional investment experience; 3) join the CFA Institute; and 4)
commit to abide by, and annually reaffirm, their adherence to the CFA Institute Code of Ethics and
Standards of Professional Conduct.
Business Background:
• PMA Asset Management, LLC – November 2020-Present o Senior Portfolio Manager
• TAP Strategies LLC – October 2019-November 2020 o Managing Principal
• Nuveen Asset Management (including predecessor firm FAF Advisors/ US Bancorp Asset Management) – May 2003-
August 2019 o Managing Director and Senior Portfolio Manager
• American Express Financial Advisors – April 2001-March 2003 o Vice President and Senior Portfolio Manager
• Atlas Capital Management LLC – March 1998-March 2001 o CEO and Managing Principal
• Investment Advisors, Inc. – April 1990-March 1998 o Senior Vice President and Fixed Income Portfolio Manager
• FBS Capital Markets Group – July 1987-April 1990
o Assistant Vice President
ITEM 3: DISCIPLINARY INFORMATION
Mr. Palmer has no legal or disciplinary events to disclose.
ITEM 4: OTHER BUSINESS ACTIVITIES
Mr. Palmer is not actively engaged in any other business or occupation.
ITEM 5: ADDITIONAL COMPENSATION
Mr. Palmer does not receive any transaction-based compensation or bonuses based on his individual sales production, client
referrals or new accounts from PMA Asset Management, LLC. Mr. Palmer is paid a salary and a bonus based on the overall
performance of the PMA Companies and the employee’s overall individual performance, which is paid through PMA Financial
Network, and is part of PMA’s management incentive plan. For additional information, please see PMA Asset Management,
LLC’s Form ADV Part 2A.
Other than as reflected above, Mr. Palmer does not receive compensation for providing Advisory Services from someone other
than an Advisory Client.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 76
ITEM 6: SUPERVISION
The Advisor has implemented written supervisory procedures that are reasonably designed to detect and prevent violations of
the federal securities laws, rules and regulations, including conducting our business in accordance the fiduciary duty owed to
Advisory clients. As part of those procedures, we conduct continuous monitoring and oversight of the accounts through our
portfolio compliance reviews. Refer to Items 12 and 13 of the Firm Brochure for more information on supervision.
John Huber, the Advisor’s Chief Investment Officer, is responsible for supervising Timothy Palmer. Mr. Huber may be reached
at 630-657-6400.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 77
FORM ADV Part 2B Brochure Supplement
March 18, 2024
JEANNETTE K. PARR, CFA
PMA ASSET MANAGEMENT, LLC
St. Louis Park-West End
5353 Wayzata Boulevard, Suite 606
St. Louis Park, MN 55416
Phone 630-657-6400
ITEM 2: EDUCATIONAL BACKGROUND AND BUSINESS EXPERIENCE
Year of Birth: 1960
Formal Education: B.S. University of Nebraska-Lincoln
M.B.A. University of Minnesota- Carlson School of Management
Credentials: Chartered Financial Analyst (CFA)
To earn the CFA charter, candidates must: 1) pass three sequential, six-hour examinations; 2) have
at least four years of qualified professional investment experience; 3) join the CFA Institute; and 4)
commit to abide by, and annually reaffirm, their adherence to the CFA Institute Code of Ethics and
Standards of Professional Conduct.
Business Background:
• PMA Asset Management, LLC – February 2014-Present
o Senior Portfolio Manager
• Carlson School of Management University of Minnesota – September 2006-April 2014 o Professor
• American Express Asset Management Group – January 1992-May 1995 and March 1998-May 2001
o Vice President, Portfolio Manager
ITEM 3: DISCIPLINARY INFORMATION
Ms. Parr has no legal or disciplinary events to disclose.
ITEM 4: OTHER BUSINESS ACTIVITIES
Ms. Parr is not actively engaged in any other business or occupation.
ITEM 5: ADDITIONAL COMPENSATION
Ms. Parr does not receive any transaction-based compensation or bonuses based on her individual sales production, client
referrals or new accounts from PMA Asset Management, LLC. Ms. Parr is paid a salary and a bonus based on the overall
performance of the PMA Companies and the employee’s overall individual performance, which is paid through PMA Financial
Network, and is part of PMA’s management incentive plan. For additional information, please see PMA Asset Management,
LLC’s Form ADV Part 2A.
Other than as reflected above, Ms. Parr does not receive compensation for providing Advisory Services from someone other
than an Advisory Client.
ITEM 6: SUPERVISION
The Advisor has implemented written supervisory procedures that are reasonably designed to detect and prevent violations of
the federal securities laws, rules and regulations, including conducting our business in accordance the fiduciary duty owed to
Advisory clients. As part of those procedures, we conduct continuous monitoring and oversight of the accounts through our
portfolio compliance reviews. Refer to Items 12 and 13 of the Firm Brochure for more information on supervision.
John Huber, the Advisor’s Chief Investment Officer, is responsible for supervising Jeannette Parr. Mr. Huber may be reached at
630-657-6400.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 78
FORM ADV Part 2B Brochure Supplement
March 18, 2024
KENDRA SHELLAND
PMA ASSET MANAGEMENT, LLC
St. Louis Park- West End
5353 Wayzata Boulevard, Suite 606
St. Louis Park, MN 55416
Phone 630-657-6400
ITEM 2: EDUCATIONAL BACKGROUND AND BUSINESS EXPERIENCE
Year of Birth: 1987
Formal Education: Northeastern University; Bachelor of Science Degree in Business Administration
Credentials: Ms. Shelland has Series 7, 63, and 65 securities licenses.
Persons obtain securities licenses by passing a test administered by FINRA, or otherwise qualifying
for a waiver of such test. Continuing Education is required to maintain the securities licenses.
Business Background:
• PMA Asset Management, LLC – May 1, 2021 – Present
• Bank Of America Merrill Lynch, July 2010 to March 2021; Global Mortgages and Securitized Products
o Director in Securitized Product Sales; January 2021-March 2021
o Vice President in Securitized Product Sales; January 2018-January 2021
o Associate in Securitized Product Sales; January 2015-January 2018
o Analyst in Securitized Product Sales; May 2013-January 2015
o Rotational Analyst; July 2010-May 2013
ITEM 3: DISCIPLINARY INFORMATION
Ms. Shelland has no legal or disciplinary events to disclose.
ITEM 4: OTHER BUSINESS ACTIVITIES
Ms. Shelland is a registered person with PMA Securities, an SEC and MSRB registered broker-dealer, which performs financial
investment brokerage services for municipal entity clients.
Ms. Shelland does not receive any transaction-based compensation or bonuses based on his individual sales production, client
referrals or new accounts from the PMA Affiliates. Ms. Shelland is paid a salary and a bonus based on the overall performance
of the PMA Companies and the employee’s overall individual performance, which is paid through PMA Financial Network, and is
part of PMA’s management incentive plan. For additional information, please see PMA Asset Management, LLC’s Form ADV
Part 2A.
Ms. Shelland is not actively engaged in any other business or occupation.
ITEM 5: ADDITIONAL COMPENSATION
Other than as reflected above, Ms. Shelland does not receive compensation for providing Advisory Services from someone
other than an Advisory Client.
ITEM 6: SUPERVISION
The Advisor has implemented written supervisory procedures that are reasonably designed to detect and prevent violations of
the federal securities laws, rules and regulations, including conducting our business in accordance the fiduciary duty owed to
Advisory clients. As part of those procedures, we conduct continuous monitoring and oversight of the accounts through our
portfolio compliance reviews. Refer to Items 12 and 13 of the Firm Brochure for more information on supervision.
Brian Hextell, a Firm Senior Vice President, is responsible for supervising Kendra Shelland. Mr. Hextell may be reached at 630-
657-6400.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 79
ITEM 6: SUPERVISION
The Advisor has implemented written supervisory procedures that are reasonably designed to detect and prevent violations of
the federal securities laws, rules and regulations, including conducting our business in accordance the fiduciary duty owed to
Advisory clients. As part of those procedures, we conduct continuous monitoring and oversight of the accounts through our
portfolio compliance reviews. Refer to Items 12 and 13 of the Firm Brochure for more information on supervision.
Brian Hextell, a Firm Senior Vice President, is responsible for supervising Ben Nordin. Mr. Hextell may be reached at 630-657-
6400.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 80
FORM ADV Part 2B Brochure Supplement
March 18, 2024
BRANDON SWENSON, CFA
PMA ASSET MANAGEMENT, LLC
St. Louis Park-West End
5353 Wayzata Boulevard, Suite 606
St. Louis Park, MN 55416
Phone 630-657-6400
ITEM 2: EDUCATIONAL BACKGROUND AND BUSINESS EXPERIENCE
Year of Birth: 1973
Formal Education: BS in Finance from St. Cloud State University
MBA in Finance from the University of St. Thomas
Credentials: Chartered Financial Analyst (CFA)
To earn the CFA charter, candidates must: 1) pass three sequential, six-hour examinations; 2) have
at least four years of qualified professional investment experience; 3) join the CFA Institute; and 4)
commit to abide by, and annually reaffirm, their adherence to the CFA Institute Code of Ethics and
Standards of Professional Conduct.
Business Background:
o PMA Asset Management, LLC March 2024 to present
o Senior Portfolio Manager
o RBC Global Asset Management US 2000-2024
o Prudential Financial 1998-2000
ITEM 3: DISCIPLINARY INFORMATION
Mr. Swenson has no legal or disciplinary events to disclose.
ITEM 4: OTHER BUSINESS ACTIVITIES
Mr. Swenson is not actively engaged in any other business or occupation.
ITEM 5: ADDITIONAL COMPENSATION
Mr. Swenson does not receive any transaction-based compensation or bonuses based on his individual sales production, client
referrals or new accounts from PMA Asset Management, LLC. Mr. Swenson is paid a salary and a bonus based on the overall
performance of the PMA Companies and the employee’s overall individual performance, which is paid through PMA Financial
Network, and is part of PMA’s management incentive plan. For additional information, please see PMA Asset Management,
LLC’s Form ADV Part 2A.
Other than as reflected above, Mr. Palmer does not receive compensation for providing Advisory Services from someone other
than an Advisory Client.
ITEM 6: SUPERVISION
The Advisor has implemented written supervisory procedures that are reasonably designed to detect and prevent violations of
the federal securities laws, rules and regulations, including conducting our business in accordance the fiduciary duty owed to
Advisory clients. As part of those procedures, we conduct continuous monitoring and oversight of the accounts through our
portfolio compliance reviews. Refer to Items 12 and 13 of the Firm Brochure for more information on supervision.
John Huber, the Advisor’s Chief Investment Officer, is responsible for supervising Brandon Swenson. Mr. Huber may be
reached at 630-657-6400.
City council meeting of April 7, 2025 (Item No. 5e)
Title: Approve contract for investment management services with PMA Asset Management, LLC Page 81
Meeting: City council
Meeting date: April 7, 2025
Consent agenda item: 5f
Executive summary
Title: Approve bid for 2025 Pavement Management and Street maintenance projects (4025-
1000 and 4025-1200) - Ward 4
Recommended action: Motion to designate Northwest Asphalt, Inc. as the lowest responsible
bidder and authorize execution of a contract with the firm in the amount of $2,767,163.99 for
the 2025 Pavement Management and Street maintenance project nos. 4025-1000 and 4025-
1200.
Policy consideration: Does the city council wish to pursue the pavement rehabilitation, utility
improvements and sidewalk installation as a part of this project?
Summary: A total of five (5) bids were received for this project. A summary of the bid results is
as follows:
Contractor Bid amount
Northwest Asphalt, Inc. $2,767,163.99
Park Construction Company $2,794,271.35
Valley Paving Inc $2,884,079.94
GMH Asphalt Corp. $2,887,268.87
Bituminous Roadways, Inc. $3,257,443.25
A review of the bids indicates Northwest Asphalt, Inc. submitted the lowest bid. Northwest
Asphalt, Inc. is a reputable contractor. Staff recommend that a contract be awarded to the firm
in the amount of $2,767,163.99.
Financial or budget considerations: These projects are included in the city's Capital
Improvement Plan (CIP) for 2025. Funding will be provided by the following sources: franchise
fees (pavement management fund), utility funds and general obligation bonds (sidewalks).
Additional information on the breakdown of the funding can be found later in this report.
Strategic priority consideration: St. Louis Park is committed to providing a variety of options for
people to make their way around the city comfortably, safely and reliably.
Supporting documents: Discussion
Prepared by: Aaron Wiesen, engineering project manager
Reviewed by: Debra Heiser, engineering director
Approved by: Cindy Walsh, deputy city manager
City council meeting of April 7, 2025 (Item No. 5f) Page 2
Title: Approve bid for 2025 Pavement Management and Street maintenance projects (4025 -1000 and 4025-1200) -
Ward 4
Discussion
Background: This year's pavement management project will be performed in Area 3 of the
city's eight pavement management areas. It includes work in the Cedar Manor, Westwood Hills
and Kilmer Pond neighborhoods.
Due to the proximity and similarity of scope of this year 's Pavement Management project and
our Street Maintenance project (mill and overlay), both projects were bid together.
Bids were received on Mar. 11, 2025, for the 2025 Pavement Management project. The 2025
construction season is the twentieth year of implementing the city's Pavement Management
Program. This year's work, project no. 4025-1000, will be performed in Area 3 of the city's eight
pavement management areas. It includes work in the Cedar Manor, Westwood Hills and Kilmer
Pond neighborhoods, Ward 4. Selection of street segments included in the project was based
on street condition and field evaluations to determine the current conditions of the pavement,
curb and gutter, and the city's underground utilities.
An advertisement for bids was published in the St. Louis Park Sun Sailor on Feb. 13, 2025 and Feb.
20, 2025, and in Finance and Commerce on Feb. 13, 2025 through Feb. 19, 2025. In addition, plans
and specifications are made available electronically via the internet on the city's OneOffice
website. Information regarding this bidding opportunity was shared with three (3) minority
associations and thirty-four (34) Disadvantaged Business Enterprises (DBE) contractors. Thirty-
three (33) contractors/vendors downloaded plan sets, of which six (6) were DBE companies.
Funding details: Staff have analyzed the bids and determined that Northwest Asphalt, Inc. is a
qualified contractor that can complete this work during the 2025 construction season. Based on
the low bid received, the combined cost and funding details for both projects are as follows:
CIP Low bid
Construction cost $5,425,000 $2,767,163.99
Engineering and administration $772,840 $443,446.73
Bid total $ 6,197,840 $3,210,610.72
Funding sources
Franchise fees (Pavement management fund) $3,228,840 $2,488,307.08
Water utility $518,000 $0
Stormwater utility $ 516,000 $336,209.43
Sanitary sewer utility $ 230,000 $329,409.47
GO bonds (sidewalks) $ 1,705,000 $56,684.74
Bid total $6,197,840 $3,210,610.72
Bid Analysis: Overall, the low bid is lower than the CIP; however, the sanitary sewer cost is
$99,409.47 higher than the CIP for that funding category. After review of the existing sanitary
sewer pipe near the lift station on Gettysburg Avenue, utility staff recommends the
replacement of both the sanitary sewer force main and the sanitary gravity line in the proximity
of the lift station. The work is necessary to ensure the underground utility infrastructure will
City council meeting of April 7, 2025 (Item No. 5f) Page 3
Title: Approve bid for 2025 Pavement Management and Street maintenance projects (4025 -1000 and 4025-1200) -
Ward 4
continue to serve our customers now and into the future. Engineering staff have worked with
finance staff on how these costs fit in with the overall 2025 CIP.
Due to the nature of our construction projects, unexpected costs do come up. The capital funds
have unobligated balances that can be used to handle cost overruns above and beyond the
awarded bid.
Next steps: Construction is anticipated to begin in May and should be completed by October
2025.
Meeting: City council
Meeting date: April 7, 2025
Consent agenda item: 5g
Executive summary
Title: Approve bid for 2025 Commercial Street Rehabilitation project (4025-1050) - Ward 2
Recommended action: Motion to designate GMH Asphalt Corporation the lowest responsible
bidder and authorize execution of a contract with the firm in the amount of $2,471,355.34 for
the 2025 Commercial Street Rehabilitation project (4025-1050).
Policy consideration: Does the city council wish to pursue the pavement rehabilitation, utility
improvements, sidewalk installation and impervious reductions recommended as a part of this
project?
Summary: A total of eight (8) bids were received for this project. A summary of the bid results is
as follows:
Contractor Bid amount
GMH Asphalt Corp. $2,471,355.34
Meyer Contracting Inc. $2,497,560.50
Eureka Construction, Inc. $2,553,229.00
Northwest Asphalt, Inc. $2,620,176.17
Thomas and Sons Construction $2,739,029.15
Park Construction Company $2,937,205.02
Max Steininger, Inc. $3,076,070.80
New Look Contracting, Inc. $3,379,718.85
A review of the bids indicates GMH Asphalt Corporation submitted the lowest bid. GMH Asphalt
Corporation is a reputable contractor. Staff recommend that a contract be awarded to the firm
in the amount of $2,471,355.34.
Financial or budget considerations: This project is included in the city's Capital Improvement
Plan (CIP) for 2025. Funding will be provided by the following sources: franchise fees (pavement
management fund), utility funds and general obligation bonds (sidewalks). Additional
information on the breakdown of the funding can be found later in this report.
Strategic priority consideration: St. Louis Park is committed to providing a variety of options for
people to make their way around the city comfortably, safely and reliably.
Supporting documents: Discussion
Prepared by: Aaron Wiesen, engineering project manager
Reviewed by: Debra Heiser, engineering director
Approved by: Cindy Walsh, deputy city manager
Page 2 City council meeting of April 7, 2025 (Item No. 5g)
Title: Approve bid for 2025 Commercial Street Rehabilitation project (4025-1050) - Ward 2
Discussion
Background: Bids were received on March 18, 2025, for the 2026 Commercial Street
Rehabilitation project. This work, project no. 4025-1050, includes work in the Wolfe Park
neighborhood, Ward 2. Selection of street segments included in the project was based on street
condition and field evaluations to determine the current conditions of the pavement, curb and
gutter, and the city's underground utilities.
An advertisement for bids was published in the St. Louis Park Sun Sailor on Feb. 13, 2025 and Feb.
20, 2025, and in Finance and Commerce on Feb. 13, 2025 through Feb. 19, 2025. In addition, plans
and specifications are made available electronically via the internet on the city's OneOffice
website. Information regarding this bidding opportunity was shared with three (3) minority
associations and thirty-four (34) Disadvantaged Business Enterprises (DBE) contractors. Forty-nine
(49)contractors/vendors downloaded plan sets, of which seven (7) were DBE companies.
Funding details: Staff have analyzed the bids and determined that GMH Asphalt Corporation is
a qualified contractor that can complete this work during the 2025 construction season. Based
on the low bid received, cost and funding details are as follows:
CIP Low bid
Construction cost $2,604,000 $2,471,355.34
Engineering and administration $652,000 $417,002.25
Bid total $3,256,000 $2,888,357.59
Funding sources
Franchise fees (pavement management fund) $1,563,000 $1,578,416.43
Water utility $688,000 $677,391.97
Stormwater utility $373,000 $207,683.88
Sanitary sewer utility $269,000 $193,232.67
GO bonds (Sidewalks) $363,000 $231,632.64
Bid total $3,256,000 $2,888,357.59
Bid Analysis: Overall, the low bid is lower than the CIP; however, the franchise fees (pavement
management fund) cost is $15,416.43 higher than the CIP for that funding category.
Engineering staff have worked with finance staff on how these costs fit in with the overall 2025
CIP.
Due to the nature of our construction projects, unexpected costs do come up. The capital funds
have unobligated balances that can be used to handle cost overruns above and beyond the
awarded bid.
Next steps: Construction is anticipated to begin in May and should be completed by October
2025.
Meeting: City council
Meeting date: April 7, 2025
Consent agenda item: 5h
Executive summary
Title: Approve bid for 2025 Concrete Replacement project (4025-0003)
Recommended action: Motion to designate Create Construction LLC, the lowest responsible
bidder, and authorize the execution of a contract with the firm in the amount of $224,905 for
the Concrete Replacement project (4025-0003).
Policy consideration: Does the city council wish to continue the city’s practice of repairing or
replacing existing sidewalk, curb and gutter, and catch basins?
Summary: Bids were received on March 13, 2025, for miscellaneous concrete repair, including
sidewalk, curb and gutter, and storm sewer catch basins at various locations in the city. This
annual construction contract addresses needed concrete repairs in the pavement management
area scheduled for routine pavement maintenance the following year , as well as sidewalk trip
hazards throughout the city.
Six (6) bids were received for this project. A summary of the bid results is as follows:
Contractor Bid amount
Create Construction LLC $224,905.00
Standard Sidewalk, Inc. $228,655.00
idc-Automatic $242,467.50
Equity Builders & Construction Services, Inc. $272,625.00
JL Theis, Inc. $299,403.00
Ti-Zack Concrete, LLC $388,943.15
A review of the bid indicates Create Construction LLC submitted the lowest responsible bid.
Create Construction is a capable contractor who was awarded and successfully completed last
year’s concrete replacement project. Staff recommends that a contract should be awarded to
the firm in the amount of $224,905.00.
Financial or budget considerations: This project was included in the city’s Capital Improvement
Plan (CIP) for 2025. Funding will be provided by the following sources: the public works budget,
stormwater utility and franchise fees (pavement management fund). Additional information on
the breakdown of the funding is provided in the discussion section.
Strategic priority consideration: St. Louis Park is committed to providing a variety of options for
people to make their way around the city comfortably, safely and reliably.
Supporting documents: Discussion
Prepared by: Sarah Schweiger, engineering services manager
Reviewed by: Debra Heiser, engineering director
Approved by: Cindy Walsh, deputy city manager
Page 2 City council meeting of April 7, 2025 (Item No. 5h)
Title: Approve bid for 2025 Concrete Replacement project (4025-0003)
Discussion
Background: Bids for the concrete replacement project were received on March 13, 2025. This
annual construction contract addresses needed concrete repairs, including sidewalk, curb and
gutter, and storm sewer catch basins at various locations within the city. Staff annually survey
the condition of sidewalks to identify hazards for repair. Panels of sidewalks that are cracked or
have been lifted by tree roots create trip hazards and are repaired as part of this contract. Curb
and gutter with similar defects that create drainage or safety problems are also repaired.
An advertisement for bids was published in the St. Louis Park Sun Sailor on Feb. 20 and Feb. 27,
2025, and in Finance & Commerce from Feb. 22 through Feb. 28, 2025. In addition, plans and
specs are made available electronically via the internet on the city’s OneOffice website.
Information regarding this bidding opportunity was shared with three (3) minority associations
and 33 Disadvantaged Business Enterprises (DBE) contractors.
Nineteen (19) contractors/vendors downloaded plan sets, two (2) of which were Disadvantaged
Business Enterprises (DBE).
Financial considerations: Based on the low bid received, cost and funding details for the project
are as follows:
CIP estimate Low bid
Construction cost $375,000.00 $224,905.00
Engineering $22,500.00 $22,500.00
Base bid total $397,500.00 $247,405.00
Funding sources
Public works budget $145,000.00 $87,943.70
Franchise fees (pavement management fund) $126,250.00 $89,116.62
Stormwater utility $126,250.00 $70,344.68
Base bid total $397,500.00 $247,405.00
Due to the nature of our construction projects, unexpected costs do come up. The capital funds
have unobligated balances that can be used to handle cost overruns above and beyond the
awarded bid.
Next steps: All work in this contract shall be completed by July 31, 2025.
Meeting: City council
Meeting date: April 7, 2025
Consent agenda item: 5i
Executive summary
Title: Resolution authorizing special assessment for water service line repair at 4120 Excelsior
Boulevard - Ward 2
Recommended action: Motion to adopt a resolution authorizing the special assessment for the
repair of the water service line at 4120 Excelsior Boulevard, St. Louis Park, MN.
P.I.D. 06-028-24-41-0009.
Policy consideration: The proposed action is consistent with policy previously established by
the city council.
Summary: Kirk Hodgdon, owner of the Altus Business Development Property at 4120 Excelsior
Boulevard, has requested the city authorize the repair of the water service line for his property
and assess the cost against the property in accordance with the city’s special assessment policy.
The city requires the repair of service lines to promote the general public health, safety and welfare
within the community. The special assessment policy for the repair or replacement of water and/or
sewer service lines for existing homes and businesses was adopted by the city council in 1996. This
program was put into place because sometimes property owners face financial hardships when
emergency repairs like this are unexpectedly required. Plans and permits for this service line repair
work were completed, submitted and approved by city staff. The property owner hired a contractor
and repaired the water service line in compliance with current codes and regulations. Based on the
completed work, this repair qualifies for the city’s special assessment program. The property owner
has petitioned the city to authorize the water service line repair and special assess the cost of the
repair. The total eligible cost of the repair has been determined to be $10,000.
Financial or budget considerations: The city has funds in place to finance the cost of this special
assessment.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Prepared by: Beth Holida, office assistant
Reviewed by: Emily Carr, assessing technician
Stacy M. Voelker, administrative coordinator
Austin Holm, utilities superintendent
Jay Hall, public works director
Approved by: Cindy Walsh, deputy city manager
City council meeting of April 7, 2025 (Item No. 5i) Page 2
Title: Resolution authorizing special assessment for water service line repair at 4120 Excelsior Boulevard - Ward 2
Resolution No. 25 - ___
Authorizing the special assessment for the repair of the
water service line at 4120 Excelsior Boulevard, St. Louis Park, MN
P.I.D. 06-028-24-41-0009
Whereas, the property owner at 4120 Excelsior Boulevard, has petitioned the City of St.
Louis Park to authorize a special assessment for the repair of the water service line for the
commercial property located at 4120 Excelsior Boulevard; and
Whereas, the property owner has agreed to waive the right to a public hearing, right of
notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
Whereas, the city council of the City of St. Louis Park has received a report from the
Utility Superintendent related to the repair of the water service line.
Now therefore be it resolved by the city council of the City of St. Louis Park, Minnesota,
that:
1.The petition from the property owner requesting approval and special assessment for the
water service line repair is hereby accepted.
2.The water service line repair that was done in conformance with the plans and
specifications approved by the Public Works Department and Department of Inspections is
hereby accepted.
3.The total cost for the repair of the water service line is accepted at $10,000.
4.The property owner has agreed to waive the right to a public hearing, notice and appeal
from the special assessment, whether provided by Minnesota Statutes, Chapter 429, or by
other statutes, or by ordinance, City Charter, the constitution, or common law.
5.The property owner has agreed to pay the city for the total cost of the above improvements
through a special assessment over a ten (10) year period at the interest rate of 6%.
6.The property owner has executed an agreement with the city and all other documents
necessary to implement the repair of the water service line and the special assessment of
all costs associated therewith.
Reviewed for administration: Adopted by the city council April 7, 2025:
Cindy Walsh, deputy city manager Nadia Mohamed, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: April 7, 2025
Consent agenda item: 5j
Executive summary
Title: Approve temporary extension of licensed premises - Copperwing Distillery
Recommended action: Motion to approve temporary extension of the licensed premises for
one-day events at Copperwing Distillery, located at 6409 Cambridge Street.
Policy consideration: Does the applicant meet the requirements for temporary extension of
their licensed premises for special, one-day events?
Summary: Copperwing Distillery, located at 6409 Cambridge Street, has requested a temporary
extension of their licensed premises for several one-day events. The “Block Parties” are
proposed between 2 p.m. – midnight for the following Saturdays: April 19, May 31, July 12, Aug.
2, Sept. 27 and Oct. 18, 2025. The current licensed premises does not include outdoor space
and the applicant has proposed expanding the licensed premises temporarily to the area
immediately adjacent to the licensed premises for the events. None of the other businesses in
or adjacent to the event will be open during the requested times and Copperwing has obtained
permission from the property owner and these businesses.
All activities will take place off-street and guests will be able to enjoy Copperwing’s alcoholic
and non-alcoholic beverages, up to two food trucks, outdoor games and music. Approximately
50-150 guests are expected to attend each event and any amplified music will conclude by
11:30 p.m. Barriers around the event space will control entry and exit from the proposed area.
In addition to on-street parking, space will be available throughout the business center parking
lot. The event area will consume about 18 of the approximately 340 available off-street parking
spaces.
Staff reviewed the request and found no concerns with the proposed plans, including the police
and fire departments, who will ensure precautions for safety. Copperwing Distillery has
successfully held similar events in the past with no major issues reported.
St. Louis Park City Code Section 3-106 states that “proposed enlargement or substantial
alteration which changes the character of the licensed establishment or extension of a premise
previously licensed shall not be allowed unless the city council approves an amendment to the
liquor license”. If approved, the temporary extension of the licensed premises will be valid only
for the dates and times outlined in the request.
Financial or budget considerations: Not applicable.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Exhibit A – Special Event Application
Prepared by: Amanda Scott-Lerdal, deputy city clerk
Reviewed by: Melissa Kennedy, city clerk
Approved by: Cheyenne Brodeen, administrative services director
City council meeting of April 7, 2025 (Item No. 5l)
Title: Approve temporary extension of licensed premises - Copperwing Distillery Page 2