HomeMy WebLinkAbout2018/09/17 - ADMIN - Agenda Packets - City Council - RegularAGENDA
SEPTEMBER 17, 2018
(Mayor Spano out)
5:45 p.m. CLOSED EXECUTIVE SESSION – Community Room
Discussion item
1. 5:45 p.m. Reilly Consent Decree Negotiations*
* This meeting is closed as permitted by the attorney-client privilege (section 13D.05, subdivision 3(b)).
6:45 p.m. SPECIAL STUDY SESSION – Community Room
Discussion item
2. 6:45 p.m. Westwood Hills Nature Center Project Update
7:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY – Council chambers
1.Call to order
2.Roll call
3.Approval of minutes
3a. EDA meeting minutes August 20, 2018
4.Approval of agenda and items on EDA consent calendar
EDA consent calendar
4a. Adopt EDA Resolution of support for the Department of Employment and Economic
Development’s (DEED) award of a low-interest loan to UR Turn, SBC.
5.Reports -- None
7.New business
7a. 2019 preliminary HRA Levy certification and budget adoption
Recommended action: Does the EDA desire to approve as a preliminary levy the full 0.0185%
of estimated market value allowable for HRA purposes of $1,234,601.
7:30 p.m. CITY COUNCIL MEETING – Council chambers
1.Call to order
1a. Pledge of allegiance
1b. Roll call
2. Presentations
2a. Evergreen awards
2b. Police officer oath of office
2c. Hennepin County Sheriff’s Office (HCSO) update
2d. Recognition of donations
Meeting of September 17, 2018
City council agenda
3.Approval of minutes
3a. Special study session minutes of August 6, 2018
3b. City council minutes of August 6, 2018
3c. Study session minutes of August 13, 2018
3d. City council meeting minutes of August 20, 2018
3e. Special city council meeting minutes of August 27, 2018
3f. Study session minutes of August 27, 2018
4.Approval of agenda and items on consent calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The
items for the Consent Calendar are listed on the last page of the Agenda.
Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent
Calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items
from the agenda, or move items from Consent Calendar to regular agenda for discussion.)
5. Boards and commissions
5a. Appointment of youth representatives to boards and commissions
Recommended action: Motion to appoint Zoe Frank to the Environment and Sustainability
Commission (ESC) as youth member for a one year term ending on August 31, 2019.
6.Public hearings
6a. Consolidated public hearing
I.2019 budget and property owner service charges for Special Service District 1
Recommended Action: Mayor to open the public hearing, take testimony, and close the
public hearing. There is no other formal action required at this meeting. Formal action on
the budget and service charges will be placed on the October 1 council agenda.
II.2019 budget and property owner service charges for Special Service District 2
Recommended Action: Mayor to open the public hearing, take testimony, and close the
public hearing. There is no other formal action required at this meeting. Formal action on
the budget and service charges will be placed on the October 1 council agenda.
III.2019 Budget and property owner service charges for Special Service District 3
Recommended Action: Mayor to open the public hearing, take testimony, and close the
public hearing. There is no other formal action required at this meeting. Formal action on
the budget and service charges will be placed on the October 1 council agenda.
IV.2019 budget and property owner service charges for Special Service District 4
Recommended Action: Mayor to open the public hearing, take testimony, and close the
public hearing. There is no other formal action required at this meeting. Formal action on
the budget and service charges will be placed on the October 1 council agenda.
V.2019 budget and property owner service charges for Special Service District 5
Recommended Action: Mayor to open the public hearing, take testimony, and close the
public hearing. There is no other formal action required at this meeting. Formal action on
the budget and service charges will be placed on the October 1 council agenda.
VI.2019 budget and property owner service charges for Special Service District 6
Recommended Action: Mayor to open the public hearing, take testimony, and close the
public hearing. There is no other formal action required at this meeting. Formal action on
the budget and service charges will be placed on the October 1 council agenda.
Meeting of September 17, 2018
City council agenda
7. Requests, petitions, and communications from the public – None
8. Resolutions, ordinances, motions and discussion items
8a. Educational facilities with student housing in the R-4 multiple-family residence district
Recommended action: Motion to approve the first reading of an ordinance pertaining to
educational facilities in the R-4 multiple-family residence zoning district, and setting the
second reading for October 1, 2018.
8b. 2019 preliminary property tax levy certification
Recommended action: Motion to adopt Resolution approving 2019 preliminary property tax
levy, and setting budget public hearing date for December 3, 2018.
8c. Wat Promwachirayan conditional use permit for 2544 Hwy. 100
Recommended action: Motion to adopt Resolution approving a conditional use permit (CUP)
for a religious institution at 2544 Highway 100, with conditions.
(An affirmative vote of four councilmembers is needed to approve the conditional use permit.)
8d. Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
Recommended action: Motion to adopt Resolution approving a conditional use permit and
variances for construction of an apartment building at 3601 Phillips Parkway, with conditions.
(An affirmative vote of four councilmembers is needed to approve the conditional use permit
and variance applications.)
9. Communications – None
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call
the administration department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting of September 17, 2018
City council agenda
Consent calendar
4a. Adopt Resolution authorizing the 2019 Preliminary HRA Levy.
4b. Adopt Resolution approving acceptance of a donation from Athletic Business in an
amount not to exceed $450 to cover the registration fee for Jason West, Recreation
Superintendent, to attend the Athletic Business Conference in New Orleans, Louisiana
November 7 - 10, 2018.
4c. Adopt Resolution approving acceptance of a monetary donation from the American
Legion in the amount of $3,000 for the ROCtoberfest event to be held September 28,
2018.
4d. Adopt Resolution approving acceptance of monetary donations as follows:
•Ken and Sue Isler in the amount of $300 honoring Anna Nicole Isler with a memorial
tree in Shelard Park.
•Linda Mell in the amount of $300 for a memorial tree in Wolfe Park.
•Friends of the Parks and Trails of St. Paul and Ramsey County in the amount of $80
for trees to be planted in city parks.
4e. Approve a temporary on-sale 3.2% malt liquor license for Best Friends Animal Society for
their event to be held on September 29, 2018 at Wolfe Park, 3700 Monterey Drive in St.
Louis Park.
4f. Adopt Resolution accepting work and authorizing final payment in the amount of
$25,610.51 for the annual sanitary sewer mainline rehabilitation project with Visu-Sewer,
Inc. - Project No. 4018-3000, City Contract No. 46-18.
4g. Adopt Resolution approving acceptance of a monetary donation from True North
Leadership in an amount of $3,000 to cover partial program tuition for Alicia Sojourner,
Racial Equity Manager, to attend the 2018 True North Leadership program in Scotts
Valley, CA.
4h. Approve for filing planning commission meeting minutes of August 1, 2018.
St. Louis Park Economic Development Authority and regular city council meetings are carried live on civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live
on the internet at www.parktv.org, and saved for video on demand replays. The agenda is posted on Fridays on
the official city bulletin board in the lobby of city hall and on the text display on civic TV cable channel 17. The
agenda and full packet are available by noon on Friday on the city’s website.
Meeting: Closed executive session
Meeting date: September 17, 2018
Discussion item: 1
Executive summary
Title: Reilly Consent Decree Negotiations - the meeting will be closed as permitted by the
attorney-client privilege (section 13D.05, subdivision 3(b)) to discuss negotiations related
to the Reilly Consent Decree.
Recommended action: The purpose of this discussion is to provide the city council with an
update on the status and associated next steps related to the ongoing Reilly Consent Decree
negotiations.
Policy consideration: None at this time.
Summary: A closed session is called as permitted by attorney-client privilege to update the city
council on the negotiations related to Reilly Consent Decree. Representatives from the city’s
legal council, Lockridge Grindal Nauen P.L.L.P.., will present the current status of negotiations
and review the anticipated next steps and associated timelines.
Financial or budget considerations: None at this time.
Strategic priority consideration: St. Louis Park is committed to continue to lead in
environmental stewardship.
Supporting documents: None
Prepared by: Mark P. Hanson, Public Works Superintendent
Reviewed by: Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
Meeting: Special study session
Meeting date: September 17, 2018
Discussion item: 2
Executive summary
Title: Westwood Hills Nature Center Project Update
Recommended action: None at this time. Staff desires to provide an update in advance of
bringing this matter before the council at its October 1 meeting for authorization to move
forward to the next phase of this project.
Policy consideration: Does council need additional information prior to bringing this project to
the city council on October 1, 2018 to approve the plans and specifications and authorize
advertising for bids?
Summary: Staff has worked with HGA Architects and Engineers, RJM Construction, Split Rock
Studios and Barr Engineering to further the design of the WHNC and refine cost estimates. HGA
has submitted 100% construction documents to the city. Barr Engineering has also submitted
100% construction documents for a water feature north of the projected building. Split Rock
Studios will be submitting their documents on September 20. Staff is currently working with
Friends of the Arts and have organized an arts and culture taskforce to focus on public art
associated with this project. As the project moves forward, staff will work with the
communications department to deliver updates to residents regarding the WHNC construction
process as the project progresses.
Financial or budget considerations: The estimated total project budget is $12.5 million.
Included in this amount are funds allocated for inflation for construction occurring in 2019 and
construction contingency. At this time RJM has estimated the project costs to be on track.
Next steps:
• October 1, 2018 – Staff will ask council to approve plans and specifications and
authorize the advertise for bid
• November 19, 2018 – Staff will ask council to approve bid packages
• November/December/January 2019 – Project could begin with site prep
• Early 2020 – New building completion
• Late 2020 – Existing building is deconstructed (recycling all possible materials)
Strategic priority consideration: St. Louis Park is committed to continue to lead in
environmental stewardship.
Supporting documents: Discussion
Design drawings (4)
Prepared by: Jason T. West, Recreation Superintendent
Reviewed by: Mark Oestreich, Westwood Hills Nature Center Manager
Brian Hoffman, Director of Inspections Department
Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
Special study session meeting of September 17, 2018 (Item No. 2) Page 2
Title: Westwood Hills Nature Center Project Update
Discussion
Background: The process for the construction of a new Nature Center facility began in 2015
with the development of a master plan. The common themes that emerged from the master
plan study are as follows:
•Move the building location closer to the parking lot for convenience and accessibility yet
keeping it tucked into natural setting as much as possible.
•Create a gathering area where people can use the indoor space without interfering with
the classrooms.
•Increase the size of meeting rooms to accommodate 50 people in each small multi-
purpose room and open up to have the capacity for 150 participants for special events
and large gathering space.
•Increase the number of parking stalls to accommodate all users of the building and
outside amenities.
•Design the interpretive center building to be energy efficient.
•Current interpretive center location would be repurposed as an outdoor
education/community gathering space.
Staff believes we have incorporated all of these common themes into the design for the new
building with the exception of the 150 person capacity. The final design includes two multi-
purpose rooms with a seated capacity of 50 people each and one room that can accommodate
up to 30 people. Retractable dividers allow all rooms to open into a single large space for a
variety of uses.
Previous Council Reports:
For your reference, the links to previous council reports are listed below.
•August 24, 2015: Study session; start of master plan process update (pg. 114)
•October 12, 2015: Study session; council update (pg. 82)
•December 14, 2015: Study session; council update (pg. 62)
•May 23, 2016: Study session; council reviewed the master plan (pg. 8)
•June 12, 2017: Study session; architectural firm update (pg. 25)
•June 19, 2017: Council authorized retaining Hammel, Green and Abrahamson, Inc.
(HGA) to design a new interpretive center (pg. 268)
•September 5, 2017: Council authorized retaining RJM Construction to provide
construction management services for the project (pg. 119)
•October 23, 2017: Study session; council update (pg. 183)
•December 11, 2017: Study session; schematic design update (pg. 6)
•December 18, 2017: Council authorized schematic design and to move forward with
design development phase (pg. 126)
•January 8, 2018: Study session; update (pg. 11)
•March 26, 2018: Study session; review bonding and financing for project (pg. 12)
•April 9, 2018: Study session; design development update (pg. 13)
•May 14, 2018: Study session; council update (pg. 69)
•May 21, 2018: Council approved the results of the design development phase and to
move to the next phase of preparing construction documents (pg. 193)
Special study session meeting of September 17, 2018 (Item No. 2) Page 3
Title: Westwood Hills Nature Center Project Update
Sustainability: Sustainability strategies and energy analysis have been developed and
sustainability rating systems have been reviewed. Based on council direction, the team has
designed a building that works towards “zero energy”, which means one hundred percent of
the building’s energy needs on a net annual basis are supplied by on-site renewable energy
(https://living-future.org/net-zero/certification/). Generally, zero energy is accomplished
through maximizing passive climatic opportunities, choosing efficient mechanical systems, and
continuing to fine tune the building’s operation to reduce energy loads dramatically. Offsite
energy may need to be used during some years as elements (i.e. weather) that are beyond our
control play a huge role in meeting our sustainability goals.
Zero energy buildings are among the most progressive sustainable design projects in the world
today. Due to the new and innovative nature of this goal, St. Louis Park has the opportunity to
create a project which may be among the first (or perhaps be the first) non-residential zero
energy project in Minnesota--leading the way for future sustainable design work in our cold-
climate region.
The Bassett Creek Watershed Management Commission (BCWMC) approached the city to add
an additional water feature to the north of the new Westwood Hills Nature Center building.
This initiative is above and beyond the scope of the nature center project. This additional water
feature will provide water quality improvement by (1) providing additional storm water runoff
storage and (2) reducing runoff volume, and sediments and nutrients in the water, through
infiltration, evaporation, or evapotranspiration. The water feature will also include educational
benefits through signage, pedestrian bridges and interactive pumps. Staff will develop an
educational curriculum based on the bog and the hydrologic cycle represented through the
linear storm water feature. This partnership will be a reimbursable expense with BCWMC.
Public Art: Staff is working with Friends of the Arts (FOTA) and has created an arts and culture
task force to ensure art work is incorporated into the project. This task force consists of
members of FOTA, artists, residents and staff. FOTA is guiding the task force through a process
to ensure art is purposefully thought about and incorporated into the design of the building and
its surrounding area.
Exhibits: The city has contracted with Split Rock Studios to design the exhibit space. The
exhibits encompass five different learning areas that include the different ecosystems in
Westwood Hills Nature Center. There is a woodland exhibit, prairie exhibit, wetland exhibit,
pollinator exhibit, discovery table and the live program animals in aquariums and terrariums.
School District: Staff is working with the St. Louis Park School District regarding creating
curriculum for the new building as well as updating current programs. Staff will also be working
with PTOs and PTAs to help organize school field trips to the new nature center facility.
Bid Alternatives: At this time, staff is proposing four bid alternatives that would be
incorporated in the bid proposals. These four bid alternatives would be included in the plans
and specifications. These provide added value to the building provided the total bids come in
below estimate and project budget allows.
Special study session meeting of September 17, 2018 (Item No. 2) Page 4
Title: Westwood Hills Nature Center Project Update
1. The plans currently include a visible 50% frit pattern for bird friendly glass. This bid alt
would upgrade to a product such as Ornulux in place of the frit pattern. Ornulux glass has
a pattern that birds can see and avoid and is essentially clear to humans.
2. Another bid alternate would be to have Ornulux on 100% of all glass surfaces.
3. The bid packages currently include Douglas Fir glulam beams and wood celling. This bid alt
asks to price out Alaskan Yellow Cedar instead of Douglas Fir. Although Alaskan Yellow
Cedar is more expensive it desirable because it eliminates the pressure treating that is
needed to make Douglas Fir weather resistant.
4. Additional 15% PV (solar) energy production than base bid. We are working towards Zero
Energy with our base bid; however, if bids come in favorable this additional PV production
would help us achieve greater solar energy production.
Process to date:
• 2008: All municipal facilities were surveyed to develop a maintenance and
improvement schedule as part of the long range financial planning process. The MSC,
Fire Stations, and City Hall were prioritized to resolve specific issues.
• 2012: Over the years it became clear that the Westwood Hills Nature Center building
was oversubscribed due to the popularity of the site and the programming provided.
Further analysis concluded that making a significant investment to repair the many
deficiencies and update the building was not a good long term solution that would
meet the service needs today and in the future.
• 2013: Financial resources were added into the CIP to begin the master plan process.
• August 24, 2015: The master plan process started.
• October 12, 2015: Council update.
• December 14, 2015: Council update.
• 2015 – 2016: Public input (public meetings, on-line and in person surveys, marketing
materials).
• May 23, 2016: City council reviewed the master plan.
• June 12, 2017: City council reviewed architectural firm.
• June 19, 2017: Council authorized retaining Hammel, Green and Abrahamson, Inc.
(HGA) to design a new interpretive center.
• September 5, 2017: Council authorized retaining RJM Construction to provide
construction management services for the project.
• October 2017: Public input (on-line and in-person surveys, marketing materials, social
media, website updates and project calendar).
• October 23, 2017: Council update.
• December 11, 2017: Council update on schematic design.
• December 18, 2017: Council authorized schematic design and to move forward with
design development phase.
• January 8, 2018: Council update.
• February – April 2018: Public input (conducted over 15 public meetings, shared the
process through social media and website updates, created marketing materials,
architects and staff created design documents and refined building plan, etc.).
• March 26, 2018: Council reviewed bonding and financing for project.
• April 9, 2018: Council update on design development.
• May 14, 2018: Council update.
Special study session meeting of September 17, 2018 (Item No. 2) Page 5
Title: Westwood Hills Nature Center Project Update
•May 21, 2018: Council authorized results of the design development phase and to
move forward with construction document preparation.
•August 15, 2018: Planning Commission approved CUP.
2018 Design development public process presentations:
Feb. 8: Present to Discover St. Louis Park staff
Feb. 12: Present to Health in the Park – City Hall
Feb. 13: Present to department head team
Feb. 13: Present to CEAC – Lenox Community Center
Feb. 22: Present at a WHNC public meeting
Feb. 26: Present at DRC
Feb. 27: Present at Root and Shoots – High School
Feb. 27: Present at senior men’s group – Lenox Community Center
Feb. 28: Present at a WHNC public meeting (HGA presents)
March 2: Present at Sunrise Rotary
March 12: Present at School Board meeting – High School
March 15: Present at DSLP – Marriott
March 28: Present at Multicultural Advisory Committee
April 3: Present at WHNC volunteer breakfast
April 4: Present at Joint Commission meeting (Parks and Recreation Advisory Commission,
Planning Commission and Environment and Sustainability Commission)
April 11: Present at realtor forum – City Hall
April 16: Present to Noontime Rotary – Double Tree West End
Next steps:
•October 1, 2018 – Staff will ask council to approve plans and specifications and
authorize advertisement for bids.
•November 19, 2018 – Staff will ask council to approve bid results.
•Late November – January 2019 – Project would begin with site prep and tree removal
•Early 2020 – New building completion
•Late 2020 – Existing building is deconstructed (recycling all possible materials)
Massing –Birdseye View from West
Special study session meeting of September 17, 2018 (Item No. 2)
Title: Westwood Hills Nature Center Project Update Page 6
Special study session meeting of September 17, 2018 (Item No. 2)
Title: Westwood Hills Nature Center Project Update Page 7
SITE PLAN
1 Main Entry Porch
2 Group Entry Porch
3 Bus Drop-Off
4 Service Yard Access
5 Paved Parking Lot
(65 stalls and 10 overflow)
6 Picnic & Play
7 Outdoor Patio
8 Exterior Gathering Terrace
9 Bird Watching
10 Turtle Pond Connection
11 Screened Service Yard
12 “Threshold” Prairie
13 Forest “Threshold”
14 Existing Picnic Shelter
15 Existing Trail Connection
16 Raptor Cages
Special study session meeting of September 17, 2018 (Item No. 2)
Title: Westwood Hills Nature Center Project Update Page 8
Exhibit Space
Special study session meeting of September 17, 2018 (Item No. 2)
Title: Westwood Hills Nature Center Project Update Page 9
Meeting: Economic development authority
Meeting date: September 17, 2018
Minutes: 3a
Unofficial minutes
Economic development authority
St. Louis Park, Minnesota
August 20, 2018
1. Call to order
President Hallfin called the meeting to order at 7:20 p.m.
Commissioners present: President Steve Hallfin, Tim Brausen, Thom Miller, Margaret Rog, and
Jake Spano.
Commissioners absent: Anne Mavity and Rachel Harris
Staff present: Executive Director (Mr. Harmening), Community Development Director (Ms.
Barton), City Attorney (Mr. Mattick), Police Chief Harcey, Management Assistant (Ms. Carrillo
Perez), Senior Planner (Mr. Walther), Communications Manager (Ms. Larson), and Recording
Secretary (Ms. Pappas).
2. Roll call
3. Approval of minutes
3a. EDA Minutes of July 16, 2018
It was moved by Commissioner Spano, seconded by Commissioner Brausen, to approve
the July 16, 2018 EDA Meeting Minutes as presented.
The motion passed 5-0.
4. Approval of agenda and items on EDA consent calendar
4a. Adopt EDA Resolution No. 18-13 approving the assignment and assumption of
redevelopment contract between Central Park West Phase II Land, LLC and Elan
West End Apartments Owner, LLC relative to the Central Park West Phase II
Apartment Project.
4b. Adopt EDA Resolution No. 18-14 finding the building at 4601 Highway 7 and
3130 Monterey Avenue S., structurally substandard to a degree requiring
removal.
It was moved by Commissioner Brausen, seconded by Commissioner Miller, to approve
the EDA agenda as presented and the items on the consent calendar.
The motion passed 5-0.
Economic development authority meeting of September 17, 2018 (Item No. 3a) Page 2
Title: Economic development authority meeting minutes of August 20, 2018
5. Reports - none
6. Old Business - none
7. New Business -none
8. Communications - none
9. Adjournment
The meeting adjourned at 7:24 p.m.
______________________________________ ______________________________________
Melissa Kennedy, Secretary President Hallfin
Meeting: Economic development authority
Meeting date: September 17, 2018
Consent agenda item: 4a
Executive summary
Title: Resolution of support for DEED loan to St. Louis Park-based UR Turn, SBC
Recommended action: Motion to adopt EDA Resolution of support for the Department of
Employment and Economic Development’s (DEED) award of a low-interest loan to UR Turn,
SBC.
Policy consideration: Does the EDA support the Department of Employment and Economic
Development’s (DEED) award of a low interest loan to St. Louis Park-based UR Turn, SBC, to
facilitate its growth in the city?
Summary: UR Turn, SBC, a St. Louis Park-based business, has been awarded a $50,000 loan
through the DEED’s pilot Minnesota Innovation Loans for Entrepreneurs (MILE) program. UR
Turn, SBC is a newly-formed software company located at 2201 France Ave So. that assists
students to stay on track for high school graduation and beyond through a web based
application. The DEED loan is interest-free, has a four (4) year term, requires no payments in
the first year, and has a graduated repayment schedule. It requires no involvement from the
city other than a resolution of support.
Financial or budget considerations: None. The loan funds will be sent from DEED directly to the
business.
Strategic priority consideration: Not applicable.
Supporting documents: EDA resolution
Prepared by: Greg Hunt, Economic Development Coordinator
Reviewed by: Karen Barton, Community Development Director
Approved by: Tom Harmening, City Manager/Executive Director
Economic development authority meeting of September 17, 2018 (Item No. 4a) Page 2
Title: Resolution of support for DEED loan to St. Louis Park-based UR Turn, SBC
St. Louis Park Economic Development Authority
EDA Resolution No. 18-___
Resolution of support for a
Minnesota Innovation Loans for Entrepreneurs application in connection with
UR Turn, SBC
Whereas, the economic development authority of the City of St. Louis Park, Minnesota
(the “EDA”), desires to support UR Turn, SBC, which has expressed intentions to grow its
business in the city of St. Louis Park; and,
Whereas, the economic development authority of the City of St. Louis Park understands
that UR Turn, SBC, with the support of the economic development authority of the City of St.
Louis Park, submitted an application to the Minnesota Department of Employment and
Economic Development Minnesota Innovation Loans for Entrepreneurs Program for project
financing; and,
Whereas, the economic development authority of the City of St. Louis Park held a
meeting on September 17, 2018, to consider this matter.
Now, therefore be it resolved, that, after due consideration, the Economic
Development Authority of the City of St. Louis Park, Minnesota, hereby expresses its support of
the application proposed by UR Turn, SBC for an award from the Minnesota Department of
Employment and Economic Development through its Minnesota Innovation Loans for
Entrepreneurs Program to assist with growth of the business.
Reviewed for administration: Adopted by the Economic Development
Authority September 17, 2018
Thomas K. Harmening, Executive Director Steve Hallfin, President
Attest:
Melissa Kennedy, Secretary
Meeting: Economic development authority
Meeting date: September 17, 2018
Action agenda item: 7a
Executive summary
Title: 2019 preliminary HRA Levy certification and budget adoption
Recommended action: Motion to adopt EDA Resolution authorizing the 2019 Preliminary HRA
levy.
Policy consideration: Does the EDA desire to approve as a preliminary levy the full 0.0185% of
estimated market value allowable for HRA purposes of $1,234,601.
Summary: The HRA levy was originally implemented in St. Louis Park due to legislative changes
in 2001 which significantly reduced future tax increment revenues. The City Council elected at
that time to use the levy proceeds for future infrastructure improvements in redevelopment
areas. By law, these funds could also be used for other housing and redevelopment purposes.
However they are committed to repaying the Development Fund via an interfund loan for the
Highway 7 and Louisiana Ave project until 2019 based on the current long range financial
management plan. Given this obligation, staff recommends the HRA Levy continue at the
maximum allowed by law for the 2019 budget year.
The HRA Levy cannot exceed 0.0185% of the estimated market value of the City. Therefore,
staff has calculated the maximum HRA Levy for 2019 to be $1,234,601 based on valuation data
from Hennepin County which is an increase of $61,815 from 2018.
The EDA is allowed to authorize the HRA levy and then forward this recommendation to the city
council. Council action is required before certification. All special taxing districts levies must be
certified to the county auditor by September 29th.
Financial or budget considerations: The proposed levy is $1,234,601 for taxes payable 2019.
Strategic priority consideration:
All areas of the adopted strategic priorities are impacted by the city’s budget.
•St. Louis Park is committed to being a leader in racial equity and inclusion in order to
create a more just and inclusive community for all.
•St. Louis Park is committed to continue to lead in environmental stewardship.
•St. Louis Park is committed to providing a broad range of housing and neighborhood-
oriented development.
•St. Louis Park is committed to providing a variety of options for people to make their way
around the city comfortably, safely and reliably.
•St. Louis Park is committed to creating opportunities to build social capital through
community engagement.
Supporting documents: EDA resolution
2019 HRA levy preliminary budget
Prepared by: Tim Simon, Chief Financial Officer
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Economic development authority meeting of September 17, 2018 (Item No. 7a) Page 2
Title: 2019 preliminary HRA Levy certification and budget adoption
EDA Resolution No. 18-___
Authorizing the proposed levy of
a special benefit levy pursuant to Minnesota Statutes, Section 469.033,
subdivision 6 and approval of a preliminary budget for fiscal year 2019
Whereas, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”),
the City Council of the City of St. Louis Park created the St. Louis Park Economic Development
Authority (the "Authority"); and
Whereas, pursuant to the EDA Act, the city council granted to the Authority all of the
powers and duties of a housing and redevelopment authority under the provisions of the
Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and
Whereas, Section 469.033, Subdivision 6, of the HRA Act permits the Authority to levy
and collect a special benefit levy of up to 0.0185 percent of estimated market value in the city
upon all taxable real property within the city; and
Whereas, the Authority desires to levy a special benefit levy in the amount of up to 0.0185
percent of estimated market value in the city for taxes payable in 2019; and
Whereas, pursuant to Minnesota Statutes, Section 275.065, the Authority is required to
adopt a proposed budget and a proposed tax levy and submit the same to the County Auditor by
September 28; and
Whereas, the Authority has before it for its consideration a copy of a proposed budget
for its operations for the fiscal year 2019 and the amount of the proposed levy for collection in
2019 shall be based on this budget and the long range financial management plan, subject to
any adjustments in the budget as finally approved prior to certification of the final special
benefit levy.
Now therefore be it resolved, be it resolved by the Board of Commissioners of the St.
Louis Park Economic Development Authority:
1.The proposed budget of $1,234,601 for the operations of the Authority in fiscal year
2019, as presented for consideration by the city council, is hereby in all respects
approved, subject to final approval by the Authority before certification of the tax
levy under Minnesota Statutes, Section 275.07.
2.Staff of the Authority are hereby authorized and directed to file the proposed
budget with the city in accordance with Minnesota Statutes, Section 469.033,
Subdivision 6.
3.The proposed special benefit levy pursuant to Minnesota Statutes, Section 469.033,
Subdivision 6, is hereby approved in a maximum amount equal to 0.0185 percent of
estimated market value in City of St. Louis Park, currently estimated to be
Economic development authority meeting of September 17, 2018 (Item No. 7a) Page 3
Title: 2019 preliminary HRA Levy certification and budget adoption
$6,673,521,900, with respect to taxes payable in calendar year 2019, subject to final
approval by the Authority before certification of the special benefit levy pursuant to
Minnesota Statutes, Section 275.07.
4.Staff of the Authority are hereby authorized and directed to seek the approval by
resolution of the city council of the levy of special benefit taxes payable in 2019 and
to take such other actions as are necessary to bring before the Board the final
budget and levy to be sent to the county auditor on or before five working days
after December 20, 2018.
Reviewed for administration: Adopted by the Economic Development
Authority, September 17, 2018
Thomas K. Harmening, Executive Director Steve Hallfin, President
Attest:
Melissa Kennedy, City Clerk
Economic development authority meeting of September 17, 2018 (Item No. 7a) Page 4
Title: 2019 preliminary HRA Levy certification and budget adoption
HRA Levy
2019 Preliminary Budget
2017 2018 2019
Actual Revised Budget Proposed Budget
Revenues:
Property Tax Levy 1,065,651$ 1,172,786$ 1,234,601$
Interest Income 24 - -
Total Revenue 1,065,675$ 1,172,786$ 1,234,601$
Expenditures:
Services and Other Charges 15,154$ 15,000$ 15,000$
Final payment (HWY 7 & Louis.)-$ 135,427$ -$
Transfer Out to Development Fund 1,000,000 1,059,086 1,191,113
Total Expenditures 1,015,154$ 1,209,513$ 1,206,113$
Beginning Cash Balance 6,499$ 57,020$ 20,293$
Net Change 50,521$ (36,727)$ 28,488$
Ending Cash Balance 57,020$ 20,293$ 48,781$
Estimated Loan balance 2,221,199$ 1,191,113$ -$
Meeting: City council
Meeting date: September 17, 2018
Presentation: 2a
Executive summary
Title: 2018 Evergreen Awards
Recommended action: The mayor is requested to present the 2018 Evergreen Award to the
following recipient:
• 4310 West 36th Street – Patricia Janecula (Wolfe Park Neighborhood)
Policy consideration: None at this time.
Summary: The Evergreen Award is presented each year in recognition of properties which are
uniquely designed with well-maintained landscapes with an emphasis on parcels that are visible
to the passerby. Businesses, apartments and houses are all eligible to receive the award.
The judges selecting the Evergreen Award recipient this year were comprised of city staff and
Park and Recreation Advisory Committee members (Peter May and George Hagemann) that
have a keen interest in flowers, plants, landscaping and landscape design. There were five
judges inspecting this year’s nominations.
There were seven nominations this year spread throughout the city. Winners are presented
with an award certificate, a Dwarf Alberta Spruce tree and “Evergreen Award Winner” sign
posted in their boulevard for two weeks. Jim Vaughan, Natural Resources Coordinator, will be
at the meeting to present the awards to the winner.
Financial or budget considerations: Not applicable.
Strategic priority consideration: St. Louis Park is committed to continue to lead in
environmental stewardship.
Supporting documents: None
Prepared by: Stacy M. Voelker, Senior Office Assistant
Jim Vaughan, Natural Resources Coordinator
Reviewed by: Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
Meeting: City council
Meeting date: September 17, 2018
Presentation: 2b
Executive summary
Title: Police officer oath of office
Recommended action: City Clerk Melissa Kennedy will administer the police officer oath of
office to Officer Mitchell Swanson.
Policy consideration: Not applicable.
Summary: Officer Mitch Swanson graduated from Wayzata High School and always possessed
an interest in law enforcement as a career. He graduated from Normandale Community College
and Hennepin Technical College with an Associates of Arts and Science degree and Law
Enforcement Certificate, respectively. Mitch started as a Community Service Officer with the St.
Louis Park Police Department September 8th, 2014, working part time while completing his law
enforcement education. Mitch immediately came to be regarded as hardworking, enthusiastic,
and mature beyond his years. Hired as an officer on April 30, 2018, Mitch successfully
completed the PTO field training program and has now met all the requirements to work as a
police officer in the community of St. Louis Park.
Financial or budget considerations: Not applicable
Strategic priority consideration: Not applicable.
Supporting documents: City of St. Louis Park police officer oath of office
Prepared by: Mike Harcey, Police Chief
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 2b) Page 2
Title: Police officer oath of office
Meeting: City council
Meeting date: September 17, 2018
Presentation: 2c
Executive summary
Title: Hennepin County Sheriff’s Office (HCSO) update
Recommended action: None
Policy consideration: Not applicable.
Summary: Hennepin County Sheriff Rich Stanek will provide his annual update to the city
council on the activities of the Hennepin County Sheriff’s Office from 2017 and in 2018 to-date,
and the priority areas for the sheriff’s office. Council will have time at the end of the
presentation to ask questions of Sheriff Stanek.
Financial or budget considerations: Not applicable.
Strategic priority consideration: Not applicable.
Supporting documents: To be distributed at council meeting.
Prepared by: Debbie Fischer, Administrative Services Office Assistant
Approved by: Tom Harmening, City Manager
Meeting: City council
Meeting date: September 17, 2018
Presentation: 2d
Executive summary
Title: Recognition of donations
Recommended action: Mayor to announce and express thanks and appreciation for the
following donations being accepted at the meeting and listed on the consent agenda:
From Donation For
Athletic Business Up to
$450
Registration fee for Recreation Superintendent Jason
West to attend the Athletic Business Conference in New
Orleans, Louisiana November 7 - 10, 2018
American Legion $3,000 ROCtoberfest event to be held September 28, 2018
Ken & Sue Isler $300 Planting of tree honoring Anna Nicole Isler in Shelard Park
Linda Mell $300 Planting of memorial tree in Wolfe Park
Friends of the Parks
and Trails of St. Paul
and Ramsey County
$80 Trees to be planted in city parks
True North
Leadership
$3000 Partial program tuition cost for Racial Equity Manager
Alicia Sojourner to attend the True North Leadership
program in Scotts Valley, CA October 14-19, 2018
Strategic priority consideration: Not applicable.
Supporting documents: None
Prepared by: Debbie Fischer, Administrative Services Office Assistant
Approved by: Tom Harmening, City Manager
Meeting: City council
Meeting date: September 17, 2018
Minutes: 3a
Unofficial minutes
City council special study session
St. Louis Park, Minnesota
August 6, 2018
The meeting convened at 5:50 p.m.
Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Rachel Harris, Anne
Mavity (arrived 6 p.m.), Thom Miller, and Margaret Rog.
Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Mattick), City Clerk (Ms.
Kennedy), Elections Specialist (Mr. Stokka), Elections Intern (Mr. Sund), Police Chief Harcey,
Human Resources Director (Ms. Deno), Management Assistant (Ms. Carrillo Perez), Racial
Equity Manager (Ms. Sojourner), and Recording Secretary (Ms. Pappas).
1. 2019 municipal elections: ranked-choice voting planning and implementation
Ms. Kennedy noted the discussion would review important concepts to demonstrate staff’s
recommendations related to calculating the threshold required to be elected, requiring a
candidate to file a written request to have their write-in votes counted, and resolving any votes
that occur by lottery.
Ms. Kennedy explained the recommendation related to counting write-in votes. She stated
currently the city tabulates all write-in votes, including those for non-serious candidates such as
“Mickey Mouse”. She noted that in federal, state, and county races candidates are required to
file a written request in order to have their write-in votes counted. She stated the city would
follow a similar process for city offices.
Ms. Kennedy reviewed how ties in municipal races would currently be resolved, noting that
statute calls for the canvassing board to resolve ties by lottery. She explained in a ranked-choice
election, it is possible that a tie could occur within a round of tabulation between multiple
candidates. Rather than stopping the counting process to convene the canvassing board, the
recommendation is to allow the chief election official to resolve any ties by lot. She noted this is
the same process used in Minneapolis. The ordinance will contain specific rules for resolving
the tie, including notification procedures for affected candidates.
Both Mr. Stokka and Mr. Sund presented ranked choice voting scenarios to the council. They
reviewed key tabulation concepts, and common voting errors. They noted voter education and
outreach would be extremely important in helping people avoid common voting errors.
Mr. Sund explained how the threshold to be elected would be calculated, noting the major
concept to understand is that the threshold would not be recalculated after each round of
tabulation. He stated the threshold would remain the same, 50% +1 of the total ballots cast for
the office, through all rounds of tabulation. He added this could result in a candidate being
elected without reaching the threshold, such as the Minneapolis mayoral race in 2017. He
noted that most other jurisdictions in the United States that use a ranked-choice model, such as
City council meeting of September 17, 2018 (Item No. 3a) Page 2
Title: Special study session minutes of August 6, 2018
Maine, recalculate the threshold after each round of counting. He emphasized that neither
method would change the candidate that is ultimately elected, it only impacts the percentage
of the vote that is reported to the public.
Ms. Kennedy noted this is really a question of how council wants the results to be perceived by
the public. She reiterated it does not impact the final result or who is declared the winner.
It was the consensus of the council to support staff’s recommendations related to calculating
the threshold to be elected, counting write-ins, and resolving ties.
2. Immigration
Chief Harcey spoke about the city’s community policing philosophy, which relies on their ability
to form partnerships with the community to solve problems and quality of life issues. He stated
the police department works collaboratively with the community, local, state and federal
agencies to enforce state laws and local ordinances. He added to maintain these strong
partnerships with the community, the department does not enforce federal immigration laws
nor have they ever done so. Additionally, the St. Louis Park police do not intent to ask the
immigration status of community members.
Chief Harcey did, however, state the police are obligated by federal law to notify federal
authorities when a person has been arrested by St. Louis Park police for violation of a state or
local law that we are tasked to enforce, if the person has a federal detainer, warrant or alert
assigned by a federal authority.
Councilmember Mavity asked if the St. Louis Park policies differ at all from other cities in
Minnesota. Chief Harcey stated most Minnesota cities are following the same general rules as
St. Louis Park, adding he is not aware of any other cities doing this differently.
Councilmember Mavity asked if any US cities participate less with the federal law as opposed to
participate more. Chief Harcey stated cities are required by federal law to report it to the feds,
if they have a person in custody.
Mr. Mattick added he is not aware of the jurisdictional laws related to border patrol vs.
immigration, but stated he will get that information to the council.
Mayor Spano stated at some point the council will need to make some kind of foundational
statement about children being separated from their parents.
Councilmember Rog asked what consequences there are for cities that don’t follow the laws.
Mr. Mattick stated there is a threat of losing federal funding. He added that after push back on
this, federal funding was removed if it was reasonably tied to a specific issue, such as funding
for police departments.
Councilmember Mavity asked because of potential impacts on individuals, when the city
receives a request from ICE, is it reasonable to tell ICE we need 48-72 hours to evaluate the
request, and is there a time limit on a response to a request.
City council meeting of September 17, 2018 (Item No. 3a) Page 3
Title: Special study session minutes of August 6, 2018
Chief Harcey stated he would have to research that, adding that typically when a person is in
custody, that becomes public information, so the policy is actually verifying that they have a
person in custody, adding that this information is available through the finger print process.
Councilmember Miller asked as county jails become more and more full, is it possible for ICE to
ask the city police to hold detainees, and is this worth a council discussion about setting up a
policy proactively. Chief Harcey stated it would not make sense for St. Louis Park police to hold
them, and it also creates more work for staff.
Councilmember Mavity stated the police should be able to take time to verify the accuracy of
information and she would like formal guidance from the city attorney on this.
Councilmember Rog stated she has heard concerns from residents related to fears and rumors
that are coming from what’s happening nationally. She stated residents are worried things will
happen locally, and is there a way to get solid information on immigration laws, by possibly
having an event at the high school or going out into the community.
Chief Harcey stated the police have worked with the city’s multi-cultural advisory committee on
this, adding this is a good idea to pursue.
Mayor Spano asked the council about passing a resolution on the practices of ICE and
denouncing the practices taking place at the border, as it pertains to the separation of families.
He further asked the council if they would like the city’s human rights commission to look at
producing some resolution language, and bringing that to the council for review.
Councilmember Mavity stated she would be interested in doing that, and would support that.
Councilmember Rog stated she would want to conduct due diligence and make sure the city is
not calling media attention to itself, in thinking this is the right thing, but actually not helping.
She added she would like to make sure this is not attention that works against the purposes the
council is aiming to help with.
Councilmember Hallfin stated he would prefer the human rights commission study this, and
provide a recommendation to council, adding he would like to see this fully vetted at the
commission prior to it coming to council for review.
Councilmember Harris agreed that the commission should look at this first, adding she would
appreciated hearing from the human rights commission and multi-cultural advisory board, as
well as the police advisory board, as it is a complex issue. She’d like a deeper dive conversation
and recommendations and weigh in before it comes to the council for review.
Councilmember Brausen added the immigration policy at the borders is abhorrent, however he
is not sure the city can have any direct impact on this. He noted we should not overwork staff
on issues we cannot have impact on, and he doesn’t see any purpose in spending time on this
at the council, and would rather not dedicate staff time to this subject.
City council meeting of September 17, 2018 (Item No. 3a) Page 4
Title: Special study session minutes of August 6, 2018
Councilmember Miller stated taking on the topic of family separation is worth the discussion,
but noted, however, if the council action on this is purely symbolic it will not have effective
impact.
Mayor Spano stated the council’s direction to the human rights commission will be to explore
language for a resolution about the practices of ICE as it impacts St. Louis Park.
Councilmember Hallfin agreed with Councilmember Miller, but added he suggests the
commission study this and make a recommendation, not provide a resolution.
Councilmember Mavity added this particular policy is damaging in St. Louis Park, and is
damaging the trust with our police and our residents, impacting how we engage with our own
residents. She added it is a St. Louis Park issue, and deserves to be elevated so residents know
the council has their back.
Councilmember Miller, however, stated he does not want to make a promise to residents that
the council cannot keep.
Councilmember Mavity agreed with Councilmember Miller on this.
Councilmember Rog added the number one worry she has heard from residents is about
housing, and folks being moved out of St. Louis Park and the schools.
Mayor Spano stated he does not want to create resolutions only for the sake of doing so, but
added this might be an opportunity to articulate what isn’t happening in St. Louis Park, and
what is happening in other communities. He stated he finds the behavior and practices at the
border deplorable, immoral and criminal, and would not have a problem saying that St. Louis
Park would not treat our residents that way.
It was the consensus of the council that the human rights commission look into the issue of
immigration enforcement, and how it’s carried out in St. Louis Park, and recommend what the
city’s police force should and should not do, and create a statement about separation at the
border.
Communications/Meeting Check-In (Verbal)
Councilmember Mavity noted yesterday per the council’s resolution, was Tim Titus Day. She
stated Tim retired after 15 years as a barista at Starbucks, adding that KSTP-TV did a spot on
him. She stated it was a lovely event and Mr. Titus was very touched.
The meeting adjourned at 7:15 p.m.
______________________________________ ______________________________________
Melissa Kennedy, City Clerk Jake Spano, Mayor
Meeting: City council
Meeting date: September 17, 2018
Minutes: 3b
Unofficial minutes
City council meeting
St. Louis Park, Minnesota
August 6, 2018
1. Call to order
Mayor Spano called the meeting to order at 7:40 p.m.
Councilmembers present: Mayor Jake Spano, Steve Hallfin, Rachel Harris, Anne Mavity, Thom
Miller, and Margaret Rog.
Councilmember absent: Tim Brausen
Staff present: City Manager (Mr. Harmening), Economic Development Coordinator (Mr. Hunt),
Community Development Director (Ms. Barton), City Attorney (Mr. Mattick), Deputy City
Manager/Human Resources Director (Ms. Deno), Planner (Ms. Monson), Engineering Director
(Ms. Heiser), Management Assistant (Ms. Carrillo Perez), Sr. Engineering Project Manager (Mr.
Sullivan), Transportation Engineer (Mr. Manibog), and Recording Secretary (Ms. Pappas).
Guests:
1a. Pledge of allegiance
1b. Roll call
2. Presentations
2a. Playground junior leader recognition
Recreation Coordinator Abernathy noted there are 40 youth volunteers who have
completed this program over the summer and collectively they have volunteered over
1500 hours.
Mayor Spano recognized and congratulated the volunteers, giving them each a
certificate, and stating this is a great program staffed by young people in our
community.
2b. 4th Annual SLP Harvest Festival Proclamation
Mayor Spano presented a resolution and proclamation to Rachel Haen, Aquila Theater
Arts Director; Lindsey Prestholdt, SLP Seeds Youth Board Member; Laura Nygren, Oak
Park Village Garden Captain, Julie Rappaport, Seeds Founder; Lynda Enright, District
School Nutrition Advisory Committee member, which noted the 4th Annual Harvest
Festival dates of August 23 and 24, 2018.
City council meeting of September 17, 2018 (Item No. 3b) Page 2
Title: City council meeting minutes of August 6, 2018
Ms. Haen explained how the theatre in the park at Oak Park Village was transformative
for the Eastern African families who live there. She pointed out how gardening is a
universal language which resonates with all people.
Ms. Prestholdt, a recent St. Louis Park high school graduate who is in the Seeds Group,
noted the positive impact of this program. She asked the council to consider discussing a
USDA grant application to support health and food equity at a September study session.
Ms. Nygren explained how the gardening program at Oak Park Village has integrated
families and brought folks closer. She stated it has had a huge impact and changed the
community. She also noted how having these gardens has helped her personally with
health issues, adding that organic fruits and vegetables make a difference.
2c. Recognition of donations
Mayor Spano announced the following donations and expressed thanks and
appreciation on behalf of the council:
• Cub Foods Knollwood - $200 gift card to the fire department open house.
• Cub Foods West End - $25 gift card to the fire department open house.
• Costco - $25 gift card to the fire department open house.
• Northland Aluminum Products - $300 check to the fire department open house.
• Park Tavern - $200 to the penny carnival held at the ROC on July 20, 2018.
Mayor Spano thanked all those who donated, adding that Phil Weber of Park Tavern is
always donating to various causes within the city, and it is much appreciated.
3. Approval of minutes
3a. City council study session minutes May 29, 2018
Councilmember Rog noted the correct spelling of a name on page 1, paragraph 5, which
should read, Marsha Partington.
Councilmember Harris left the meeting at 7:55 p.m.
It was moved by Councilmember Hallfin, seconded by Councilmember Miller, to approve
the City Council Study Session Meeting Minutes of May 29, 2018, as amended.
The motion passed 5-0.
3b. City council special study session minutes June 4, 2018
It was moved by Councilmember Mavity, seconded by Councilmember Hallfin, to approve
the City Council Special Study Session Minutes of June 4, 2018 as presented.
The motion passed 5-0.
City council meeting of September 17, 2018 (Item No. 3b) Page 3
Title: City council meeting minutes of August 6, 2018
3c. City council minutes June 4, 2018
It was moved by Councilmember Hallfin, seconded by Councilmember Mavity, to approve
the City Council Meeting Minutes of June 4, 2018, as presented.
The motion passed 5-0.
3d. City council study session minutes June 11, 2018
Councilmember Mavity noted on page 3, where she refers to the May 21st minutes, it
should read, “Councilmember Mavity recused herself and added she is very much
involved in traffic studies in this surrounding area.”
It was moved by Councilmember Hallfin, seconded by Councilmember Miller, to approve
the City Council Study Session Minutes of June 11, 2018, as amended.
The motion passed 5-0.
3e. City council special study session minutes June 18, 2018
It was moved by Councilmember Mavity, seconded by Councilmember Hallfin, to approve
the City Council Special Study Session Meeting Minutes of June 18, 2018, as presented.
The motion passed 5-0.
3f. City council minutes June 18, 2018
It was moved by Councilmember Mavity, seconded by Councilmember Miller, to approve
the City Council Meeting Minutes of June 18, 2018, as presented.
The motion passed 5-0.
3g. City council study session minutes June 25, 2018
It was moved by Councilmember Hallfin, seconded by Councilmember Rog, to approve
the City Council Study Session Meeting Minutes of June 25, 2018, as presented.
The motion passed 5-0.
4. Approval of agenda and items on consent calendar
4a. Accept for filing city disbursement claims for period of June 30, through July 30, 2018.
4b. Approve second reading and adopt Ordinance No. 2540-18 modifying conditions applied to
breweries and allowing outdoor seating with food and beverage service in industrial zoning
districts as an accessory use, and to approve the ordinance summary for publication.
4c. Adopt Resolution No. 18-111 accepting donations to the fire department.
4d. Adopt Resolution No. 18-112 electing not to waive the statutory tort limits for liability
insurance.
4e. Approve second reading and adopt Ordinance No.2541-18 vacating right of way and to
approve the ordinance summary for publication.
City council meeting of September 17, 2018 (Item No. 3b) Page 4
Title: City council meeting minutes of August 6, 2018
4f. Designate G.L. Contracting Inc. the lowest responsible bidder and authorize execution of a
contract with the firm in the amount of $641,997.55 for the Utica Avenue trail - Project No.
4017-2000D.
4g. Approve a temporary on-sale intoxicating liquor license for Church of the Holy Family at
5900 West Lake Street for their event to be held on September 8, 2018.
4h. Approve an extension until August 15, 2019 to record the final plat for Arlington Row
Apartment East and Arlington Row Apartment West.
4i. Adopt Resolution No. 18-113 approving acceptance of a monetary donation from Park
Tavern Bowling and Entertainment Center in the amount of $200 to be used toward the
penny carnival held at the ROC on July 20, 2018.
4j. Approve for filing telecommunications advisory commission meeting minutes of May 9, 2018.
Councilmember Rog requested that Consent Calendar item 4f be removed and placed
on the Regular Agenda to 8d.
It was moved by Councilmember Mavity, seconded by Councilmember Miller, to approve
the Agenda and items listed on the Consent Calendar as amended to move Consent
Calendar item 4f to the Regular Agenda as item 8d; and to waive reading of all
resolutions and ordinances.
The motion passed 5-0.
Councilmember Harris returned to the meeting at 8:05 p.m.
5. Boards and commissions - none
6. Public hearings
6a. JPG Corporation dba Liquor Boy – off –sale intoxicating liquor license
Ms. Carillo Perez presented the staff report, explaining that the existing store had been
purchased by a new owner. She stated the new owner did not intend to change the
operation or the name of the store. A background investigation was completed and
nothing was found that would warrant denial of the license.
Mayor Spano opened the public hearing. No speakers were present. Mayor Spano
closed the public hearing.
Councilmember Hallfin stated this is required due to a transfer of ownership of the
liquor store.
It was moved by Councilmember Miller, seconded by Councilmember Mavity, to approve
the application from JPG Corporation dba Liquor Boy for an off-sale intoxicating liquor
license for the premises located at 5620 Cedar Lake Road.
The motion passed 7-0.
7. Requests, petitions, and communications from the public – none
City council meeting of September 17, 2018 (Item No. 3b) Page 5
Title: City council meeting minutes of August 6, 2018
8. Resolutions, ordinances, motions and discussion items
8a. Second reading of ordinance vacating portions of drainage and utility
easements – 4400 & 4424 Excelsior Blvd and 3743 Monterey Drive. Ordinance
No. 2539-18.
Ms. Monson presented the staff report.
Councilmember Mavity recused herself from all discussion and votes.
It was moved by Councilmember Hallfin, seconded by Councilmember Harris, to approve
the second reading and adopt Ordinance No. 2539-18 vacating portions of drainage and
utility easements for 4400 and 4424 Excelsior Blvd. and 3743 Monterey Drive and
approve summary ordinance for publication.
The motion passed 5-0-1 (Councilmember Mavity abstained).
8b. Establishment of the Bridgewater Bank Tax Increment Financing District.
Resolution No. 18-114.
Mr. Hunt presented the staff report.
Councilmember Mavity recused herself from all discussion and votes.
It was moved by Councilmember Miller, seconded by Councilmember Hallfin, to adopt
Resolution No. 18-114, approving the establishment of the Bridgewater Bank Tax
Increment Financing District (a redevelopment district).
The motion passed 5-0-1 (Councilmember Mavity abstained).
8c. Traffic Study No. 698: Authorization of parking restrictions on Minnetonka
Boulevard at Dakota Avenue. Resolution No. 18-115.
Kristine Stehly with Hennepin County noted the county is planning to restripe
Minnetonka Boulevard from Highway 169 to Vernon Avenue. This will include adding
left turn lanes at select intersections, enhancing the bike lanes, installing bike safe catch
basins, bike signage, bike detection at traffic signals, and flashing yellow arrows at
Dakota Avenue.
Ms. Stehly noted the project requires the current parking on the northwest corner of
Minnetonka Boulevard at Dakota Avenue to be restricted. Planned for that location are
two vehicle travel lanes, a dedicated left turn lane, and two bike lanes. There is not sufficient
room in the right-of-way to accommodate these features, as well as a parking lane.
Ms. Stehly added this work increases safety for all users of Minnetonka Boulevard at
Dakota Avenue, as well as the entire corridor. She added the project is planned in
anticipation of the SWLR construction as well.
City council meeting of September 17, 2018 (Item No. 3b) Page 6
Title: City council meeting minutes of August 6, 2018
Councilmember Rog asked if the green crossing will be only on Texas Avenue. Ms. Stehly
answered yes, because of the city’s project at Texas, and also to create a cohesive look
with Minnetonka Boulevard.
Councilmember Rog asked if the bike detection system is reliable. Ms. Stehly stated it is
proven technology; however, it is not working currently on Minnetonka Boulevard, but
is working in other locations. She noted when the technology is installed, it will work.
Councilmember Harris asked how the elevated bike lanes near Highway 100 and
Minnetonka Boulevard will interact with the new bridge. Ms. Stehly stated there will be
a multi-use trail and a crossing to the multi-use trail on the west side.
Councilmember Harris stated several residents have said they are eager to have the bike
facilities on Minnetonka Boulevard, as many now bike in the shoulder west of Louisiana
towards Highway 169. She noted that having dedicated lanes will help public safety,
adding that in one diagram, there is a connection to Three Rivers Park trail. She asked if
details can be given about those facilities and how bikers will connect.
Ms. Stehly stated the connection will be all on-road facilities, and bikers can take the
ramp down to Cedar Lake trail. She added this bike lane is an addition, so people using
the trails east and west can pick which ones to use.
Councilmember Hallfin noted extra room for bike lanes on the new bridge over Highway
100, pointing out the forethought that went into this. He asked if there are any plans to
continue bike lanes on the east side of Highway 100. Mr. Sullivan stated the county is
still working on funding for the east side of Highway 100 to France Avenue, with
increased bike and pedestrian crossings. He noted the county will be doing a crossing
study this fall.
Paul Carlian and Trevor Rubenstein stated they have a non-profit business at 6408
Minnetonka Boulevard. They asked if the traffic lanes are reduced from four lanes to
two in front of their building, where will their customers park. They have concerns
about where their customers will park, as they currently park in on-street parking
locations, adding if lanes are eliminated, there will be impact to their business, as well as
another business adjacent to theirs.
Councilmember Rog thanked them for sharing their concerns, and wondered if there
were other accommodations that could be worked on with the city for alternative
parking at their business location. She added she would like to discuss this further with
them, and continue the conversation about how to make this work.
It was moved by Councilmember Rog, seconded by Councilmember Harris, to adopt
Resolution No. 18-115, to authorize installation of parking restrictions on Minnetonka
Boulevard on both sides from the west city limits to Utica Avenue and on the south side
from Utica Avenue to Huntington Avenue and rescinding Resolution No. 7453, and No
02-024.
The motion passed 6-0.
City council meeting of September 17, 2018 (Item No. 3b) Page 7
Title: City council meeting minutes of August 6, 2018
8d. Designate G.L. Contracting Inc. the lowest responsible bidder and authorize
execution of a contract with the firm in the amount of $641,997.55 for the
Utica Avenue trail - Project No. 4017-2000D.
Councilmember Rog asked for clarification on the project and costs associated with it.
Mr. Sullivan stated some sections of the trail are in place, and others are not. He added
this project will connect the trails all together, and resurface existing trails.
Mr. Sullivan also pointed out the cost on this project did come in over budget, and
explained the reasons for that, noting there are tight working restraints related to the
on and off ramps involved in the construction, with a limited amount of easement to
work on. He stated the contractor and sub-contractors will have multiple sequences of
work, which leads to higher costs. He added the additional flasher beacon at the
Highway 100 overpass, was not in the original plan, and was added later, along with an
audible signal – both of which are expensive and were not in the original plan.
Mr. Sullivan noted also that the fiber optic pricing, which can be done at the time of
construction, was double the pricing. However, it could be done in the future in order
to save on costs.
Councilmember Rog stated she and others on the council are excited about this project,
as it affords a safe way to get to parks and trails. She added another request would be at
the west side crossing, for a flasher to help vehicles coming off the freeway to slow
down, and watch for trail crossers. She proposed moving forward with the project, and
approving the contract as written, and also directing staff to look into adding this
additional flasher.
Councilmember Miller agreed with Councilmember Rog.
Councilmember Mavity asked what the cost is for an additional flasher. Mr. Sullivan
stated $30-35,000, adding this cost is not included in the budget before the council
tonight. He further stated staff suggests council approve the project tonight and direct
staff to look into enhancing this trail crossing further. He added staff will need to
understand what MnDOT is proposing and what they will allow the city to do. He noted
staff will report back to council on this.
Councilmember Harris stated she is in favor of adding safety where it’s needed, and
minimize dangerous situations for bikers and walkers. She would be in favor of a 3rd
activated crossing here due to the proximity to Highway 100 and concern for safety in
the community.
Mayor Spano added he is supportive as well.
Councilmember Rog noted she had several comments from residents, who are
concerned about sightlines as folks enter from the 23rd Street area. She agreed it is fast
City council meeting of September 17, 2018 (Item No. 3b) Page 8
Title: City council meeting minutes of August 6, 2018
moving there, and noted a resident had suggested a landing, adding she would like to
continue to look at safety here at the trail entrance.
Gary Weinstein, 2732 Monterey Avenue, stated he is a 36-year resident of St. Louis Park,
and is supportive of the trail. He asked, as the city looks at doing more trails in future
and in light of the added volume of pedestrians and bikers in the area, if the city can do
real traffic studies, with maximums and sightlines, and look at how many bikers actually
use the trails. He stated as the project moves forward, he would hate to find out that
MNDOT will not approve.
It was moved by Councilmember Rog, seconded by Councilmember Harris, to authorize
execution of a contract with G.L. Contracting Inc. the lowest responsible bidder in the
amount of $641,997.55 for the Utica Avenue trail - Project No. 4017-2000D, with the
removal of the fiber optic portion of the project, and with staff looking into the addition
of another flasher at Westside Drive, and reporting back to the council.
The motion passed 6-0.
9. Communications
Councilmember Miller noted on Wednesday, August 15th, at 6 p.m. the SLP Nest will
have an open house. There will be free activities, food trucks, a dunk tank, and the
location is next to the football field on Library Lane.
Councilmember Rog noted there is a community meeting at 2544 Hwy. 100 to discuss
expansion of the temple located there.
Mayor Spano noted National Night Out is on Tuesday, August 7th, and encouraged folks
to attend their neighborhood events. He also reminded folks to participate in the back
to school collection of school supplies that STEP and other organizations are involved in
during August.
Councilmember Harris added there is an inaugural neighborhood meeting at Ainsworth
Park on Thursday, August 16th, from 6- 8 p.m. and encouraged folks to attend.
10. Adjournment
The meeting adjourned at 8:55 p.m.
______________________________________ ______________________________________
Melissa Kennedy, City Clerk Jake Spano, Mayor
Meeting: City council
Meeting date: September 17, 2018
Minutes: 3c
Unofficial minutes
City council study session
St. Louis Park, Minnesota
August 13, 2018
The meeting convened at 6:30 p.m.
Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Rachel Harris, Anne
Mavity, Thom Miller, and Margaret Rog.
Staff present: City Manager (Mr. Harmening), Chief Financial Officer (Mr. Simon), CIO (Mr.
Pires), Community Development Director (Ms. Barton), Director of Operations & Recreation
(Ms. Walsh), Director of Inspections (Mr. Hoffman), Deputy City Manager/Human Resources
Director (Ms. Deno), Police Chief Harcey, Fire Chief Koering, Housing Supervisor (Ms. Schnitker),
Engineering Project Manager (Mr. Sullivan), Housing Program Coordinator (Ms. Olson),
Management Assistant (Ms. Carrillo Perez), and Recording Secretary (Ms. Pappas).
Guest: Members of Human Rights Commission, Police Advisory Commission, Multi-cultural
Commission
1. Future Study Session Agenda Planning – September, 2018
Mr. Harmening presented the proposed Study Session agenda for August 27, 2018.
He noted the MPCA/EPA topic will be pushed to a later study session. He added there will be
more information to share after he and Mayor Spano meet with the Mayor and City Manager of
Edina, and the EPA.
2. 2019 Budget
Mr. Simon noted the staff report is related to the preparation of the 2019 budget and for staff
to receive further direction from council regarding the preliminary levy.
Mr. Simon noted the policy considerations are:
• Is a 5.0 – 5.25% levy increase at this time in the budget process within target levels for
setting the preliminary levy, with the understanding the goal by December is to achieve
a final adopted levy increase of approximately 4.42%?
• Does the 2019 budget process and timeline and direction meet council expectations?
• Is there other information that council would like to review during the upcoming
process, including any other service delivery change considerations?
Mr. Simon provided an overview of the major changes to the general fund and the property tax
levy.
Ms. Deno added staff went out for bids on benefits this year, and found bids coming in more
favorable than 12%. She stated staff hopes to see a substantial reduction this year, but will
need to research the plans being quoted, to be sure all is in order.
City council meeting of September 17, 2018 (Item No. 3c) Page 2
Title: Study session minutes of August 13, 2018
Councilmember Rog stated investments for RCV includes new staff and marketing. She noted as
the council moves forward, she would like to make sure they look at partnering with the League
of Women Voters, and other organizations and funders, in order to lessen costs. She asked also
if the full-time position for RCV will be ongoing, or only for the first year.
Ms. Deno noted the city does partner with the League of Women Voters and FairVote;
however, added they do not expect to find funding here, adding the city must be careful not to
accept funding from organizations that are tied to political causes.
Ms. Deno also noted the full-time position will be on-going and will not be a temporary
position. There will be a great need for this position, as elections move back and forth between
RCV and non-RCV, and there will be a need for ongoing education and outreach.
Councilmember Rog stated she would like to see a full-time voter engagement position, and
agreed that funding should only be sought out, if it is not tied to any political issues.
Councilmember Mavity stated the position for Administrative Services is for $85,000 for RCV,
noting she can understand this for year one, but added it seems a stretch to say staff will
always need that support. She stated RCV is not complicated, and she would support allocating
these funds to other areas.
Councilmember Brausen stated he is supportive of the full-time position, and questioned the
two-race equity, part-time, non-benefit positions, which work evenings doing community
outreach. He stated these positions may need childcare stipends, and he hopes staff would
consider this, adding he would be in favor of it.
Ms. Deno stated Ms. Sojourner recommended these positions, noting they are grassroots
positions, and will incorporate folks from different communities that speak different languages.
She added staff would like to allocate more resources for these two positions.
Councilmember Rog asked if the additional elections judges are for hand-counting for RCV
elections. She asked if this is necessary given the software available for RCV elections. Ms. Deno
stated the additional elections judges are for both counting and education at the polls. She
added staff is not sure there will be any software that is approved by Hennepin County by 2019
for RCV.
Mr. Harmening added it is imperative the city get the first RCV election right. He stated he and
staff are paid to do this work, adding he is still learning of the complexities of RCV. He stated
staff and council will not want to cast any doubt on RCV with city residents, and asked the
council to support staff’s recommendations.
Councilmember Mavity stated she supports this for 2019, but still questions if it will be needed
in the future. She noted increasing amounts of overtime for police and dispatch support, and is
curious that these two positions are included for dispatch, when it seems there is a greater
need for more police officers on the street. She asked about the city having their own dispatch
program, and if it continues to be cost-effective, and still on track.
City council meeting of September 17, 2018 (Item No. 3c) Page 3
Title: Study session minutes of August 13, 2018
Mr. Harmening stated it does cost more to have our own dispatch, but the benefits greatly
outweigh the cost differential. He continued, the changes in how the city provides EMS services
and being more proactive, enables us to do it better than if the city had to rely on the county.
He noted the police and dispatchers build relationships, which is also a benefit to the
community.
Chief Harcey noted the police force is also getting more requests from council, staff and the
community to cover more security at city events, so there has been an increase on demands for
special events, and basic staffing on patrol shifts. He added last year one officer was moved
from patrol duty to technology support, and the police are asking that this officer be kept
working on that for one more year, as technology increases and body-worn cameras are put
into use.
Councilmember Mavity stated she does not see any costs related to body-worn cameras. Mr.
Simon stated that is in the capital replacement fund.
Councilmember Rog stated she appreciates the city’s police department, and their covering of
events. However, she noted $207,000 for police work that does not seem to align with strategic
priorities, and she is trying to understand this.
Chief Harcey stated he is doing some catch up from the last administration where some items
were not addressed, and technology has fallen behind. He added the 24/7 dispatch service
needs enough staff coverage, in order to run properly, and not press staff for overtime.
Councilmember Rog asked how this will result in a change in service for residents. Chief Harcey
answered that residents will be well-served by being able to adequately staff requests from the
public and special events, along with solid dispatch service, and having the best technology
possible.
Councilmember Harris asked Mr. Simon what are some of the ways staff works to lower the
levy from 5.18% towards 4.42%.
Mr. Simon stated everything right now is early projections and estimates on revenue, but as
time moves into October and November, things will be fine-tuned, and potentially lower pricing
for items like fuel will be locked into place.
Mr. Harmening added some 2019 items may move into 2018 instead, so an adjustment may
also occur then.
Councilmember Miller asked staff and the directors where they can reduce in other areas of the
budget.
Mr. Simon stated staff is looking at technology and where folks can share duties.
Mayor Spano asked about the dispatcher costs at $97,000 all in. Ms. Deno commented that is
correct, and includes benefit costs as well.
City council meeting of September 17, 2018 (Item No. 3c) Page 4
Title: Study session minutes of August 13, 2018
Mayor Spano asked about the contingency fund proposed for the 2019 budget, at $74,350. Mr.
Simon stated that is correct, and it is used for unplanned items. Mayor Spano stated that seems
like a small amount.
Mr. Harmening added it is small, however, the city also has a very strong unassigned general
fund balance, which is 45% of 2019’s budget.
Mayor Spano asked if this is consistent with what the city has carried in the past. Mr.
Harmening stated yes, adding the city also has other funds available for contingency as well.
Councilmember Hallfin stated this is a budget, and is not an actuality as yet. He stated what
happens next year will happen, and if the city runs into an issue, the council will then decide
how to take care of it. He added the budget is only a forecast of what may happen.
Councilmember Hallfin added he has confidence in staff that they will figure things out.
Councilmember Brausen agreed, noting the city usually runs at a surplus. Councilmembers
Mavity and Harris, and Mayor Spano all agreed with the 5-5.25% preliminary levy figure.
Councilmember Miller, however, stated he is concerned as the values of homes increase, the
tax levies may seem reasonable, but one-third of St. Louis Park residents are living in NOAH
properties, and not getting any tax advantage. He added some are paying higher rents also,
adding he would be more comfortable seeing the levy in the 3% range, moving down from 4%.
Councilmember Rog added she is also concerned about NOAH residents and the burden on
them, and wants the council to be cognizant of that. She asked if TIF is necessary and if it’s the
very first tool we must offer developers. She also asked what percentage of the city’s property
tax base is in TIF.
Mr. Harmening stated it is around 10% and it fluctuates. He added the city has been very
aggressive from a development perspective in St. Louis Park as well.
Councilmember Brausen stated he would challenge Councilmember Miller on his comments
related to the levy adding the city needs to keep staff whole. He stated the council has asked
for new initiatives, and now will need to fund those items. He noted he does share concerns
about rental property, and folks on fixed incomes, and asked staff for better data on the tax
impact on the average renter so the council can be aware of that. He noted that perhaps a
housing trust fund can help, but added most of the city’s citizens are willing to pay tax
increases.
Councilmember Hallfin stated TIF helps provide affordable units, and if not for TIF, the city
would not have 309 affordable units currently, so it is a balancing act. He added he is fine with
the 5-5.25% and moving down to 4.5%, stating these are reasonable numbers.
City council meeting of September 17, 2018 (Item No. 3c) Page 5
Title: Study session minutes of August 13, 2018
Councilmember Mavity reiterated that the community success and attractiveness as a
development location is because of the strategies the council has put into place. She cautioned
the council on lowering the levy further than recommended by staff, adding the city’s success is
because we have invested in smart ways. She stated the city has tools for affordability, but
added they must be willing to invest.
Councilmember Miller stated he understands the budgeting process, but still has concerns for
NOAH property residents who may work two jobs.
Councilmember Mavity agreed, but stated she does not believe the levy is the tool.
Mayor Spano added we all benefit from our police, fire, and parks.
The majority of the council was in agreement with the 5 – 5.25% preliminary levy, moving
toward 4.42% for a final.
3. Inclusionary housing policy/affordable housing trust fund policy
Ms. Schnitker presented four proposed amendments to the Inclusionary Housing Policy for
council’s consideration. She also discussed specifics related to the establishment of a city
affordable housing trust fund, proposed funding resources and presented a draft policy defining
the use of the funds.
The four proposals for consideration include:
• Increasing the percentage of affordable housing required for the 60% affordability level
from 18% to 20% of units. Staff is also recommending the inclusion of an option to
provide units affordable at 30% AMI.
• The current policy does not allow for a payment-in-lieu of including affordable units in
an eligible development. Staff proposes the policy be amended to require a payment-in-
lieu for homeownership developments, pointing out it is likely any eligible
homeownership development will be high-density condominium or townhomes.
• The current policy allows tenants residing in affordable units to continue to live in the
unit until their income exceeds 120% of AMI. Staff is proposing that this be changed to
140% of the qualifying election for the units, to be consistent with tax credit regulations.
• Staff proposes the council consider amending the inclusionary housing policy, including
the addition of a 30% affordability option.
Councilmember Rog asked if there is any opportunity to partner with Community Land Trust.
Ms. Schnitker stated not on a condo project, but possibly for a multi-family rental property
project.
Councilmember Brausen asked related to the payment-in-lieu, could the city impose a housing
trust fund for payment on housing improvements, by imposing a franchise fee. This way
everyone could share in the costs on affordable housing.
Ms. Schnitker stated she did not know if that could be done.
City council meeting of September 17, 2018 (Item No. 3c) Page 6
Title: Study session minutes of August 13, 2018
Mayor Spano noted there are very few condos built in St. Louis Park. However, Ms. Schnitker
noted the laws related to correcting construction defects have changed, so the city anticipates
seeing more condos being built, especially in this market.
Councilmember Mavity stated she supports going to 20% affordability, and agrees with the
other proposals as well. She also agreed with creating funds for land trusts, and with
Councilmember Brausen’s idea of a fee. She added the council will also need to pay attention to
how income averaging for the tax credit program might impact the inclusionary housing
program, adding they will want to be consistent on this.
Councilmember Rog stated she would like to look at including larger size apartments in the
inclusionary policy, with 2 and 3 bedrooms vs. only 1 bedroom. She noted that families are
leaving St. Louis Park because they can’t find large enough units, and that means they are
leaving our schools as well.
Councilmember Mavity stated the housing trust fund will be the better tool to direct at this
issue, adding with the inclusionary policy, it must reflect with what is comparative to what the
market is producing.
Councilmember Rog stated she is concerned there will not be enough money in the housing
trust fund.
Councilmember Harris stated she inquired about 2 and 3 bedroom units when meeting with the
Housing Team, and they told her there is usually a few months vacancy for larger apartment
units. She asked if staff could look at what leads to those apartments turning over quickly and if
there is a disconnect in the community, related to this.
Ms. Schnitker stated the recently completed Maxfield Comprehensive Housing study does
address the demand for 3-bedroom units. The study is being finalized prior to distribution.
Councilmember Rog added when the council met with Sherman and Associates regarding their
development, they stated there is a need for 3-bedroom units and they would include them.
Ms. Schnitker added that most developers do include them, but usually only a small number of
units.
It was the consensus of the council to approve the four-pronged policy changes as presented.
Housing Trust Fund
Ms. Schnitker stated the housing trust fund sets up a distinct fund established by city, county or
state governments that receive ongoing dedicated sources of public funding to support the
preservation and production of affordable housing. Housing trust funds can also be a repository
for private donations.
She noted council expressed interest in this fund being established, which must be established
by ordinance. She noted the council will approve the amount allocated into the fund each year.
City council meeting of September 17, 2018 (Item No. 3c) Page 7
Title: Study session minutes of August 13, 2018
Councilmember Mavity is in favor of this fund, and noted when she worked on a project in
Edina for affordable housing in the Southdale area; a housing district was created by state
legislation. She asked if the council has authority to create a housing TIF district for affordable
housing.
Ms. Barton stated the council can do a TIF district without special legislation, and can move TIF
funds into the housing trust fund. She added this can be discussed further by staff and council.
Councilmember Mavity added the MN Housing Partnership is doing studies on NOAH for the
western suburbs, noting she agrees entirely about having fees on new units. She suggested
doing a percentage capture on homes at the $300,000 range or above, that are being built new,
and not taxing affordable homes.
Councilmember Miller stated this doesn’t seem like it’s enough, and if the PLACE project were
removed, the city would only have developed 65 affordable units. He added there is a huge
amount to get to the Metropolitan Council goals. He stated he would advocate for TIF or fees,
in order to get to the goal amount as quickly as possible.
Councilmember Rog stated more funding will be needed, especially since housing is identified
as one of our highest priorities. She added the council should also look at development, retail,
hotel and industrial fees, as sources for funding.
Mr. Harmening stated that the question is whether the city has authority under state law to do
this, and if so, there would need to be a policy as to how to do this.
Councilmember Harris stated overall, she is in favor of a housing trust fund policy, adding the
2020 tax levy may be able to help fund this. She asked about developing a housing fee, similar
to the park development fee.
Mr. Harmening stated he would look to see if it is legal to do this.
Councilmember Hallfin was also in favor of a housing trust fund policy adding, however, it may
take some time to get it funded. He noted he takes a longer view, and while he understands it’s
a need, and this is a move in the right direction, it will take time to build up the fund.
Councilmember Brausen added he is also supportive of creating the fund, adding that more
tools help. He noted he is not comfortable committing the full HRA levy to the fund, but does
want to be able to make a significant impact on the housing fund.
Councilmember Rog said she was notified by a STEP board member, who volunteered to
administer the fund.
Mayor Spano stated the idea of using property taxes as general fund dollars feels like a last
resort, especially since taxpayers will be paying more taxes for schools. He stated he would
agree more with fees for developers. He asked if staff could provide the metrics to council, in a
manner where they can be compared against other options, in order to have this be more
understandable.
City council meeting of September 17, 2018 (Item No. 3c) Page 8
Title: Study session minutes of August 13, 2018
Ms. Schnitker stated staff will work on this and bring more information back to the council in
the near future.
4. Body-worn camera (BWC) policy
Chief Harcey presented a draft policy on the police department’s use of body-worn cameras
(BWC), and asked for council’s feedback.
Deputy Chief Kraayenbrink and members of the Police Advisory Commission (PAC), Human
Rights Commission (HRC) and Multi-Cultural Advisory Committee (MAC) were in attendance.
Chief Harcey stated in developing the policy, they relied on work done by the League of MN
Cities, and developed a work group of law enforcement officials. He stated they started with a
model policy and developed a draft, and then compared it to other local law enforcement who
had already developed a policy. Chief Harcey added the draft was also shared with the PAC,
HRC and MAC, and they reported back their recommendations and concerns.
Chief Harcey added the work group reviewed state statutes and policies, and received public
input. The draft plan is also on the police website for public review. He noted at this time, there
has been great support by all for the draft policy.
Councilmember Brausen asked how the police are feeling about the draft policy. Chief Harcey
said there is overwhelming support from the police force on the policy and the program.
Chief Harcey added there were 4 major concerns that were reviewed:
- When to turn cameras on/off – they chose to provide discretion to the officer on when
to turn the camera on, with some requirements of mandatory turn on.
- When to allow officers to view their videos – officers are allowed to view the video prior
to writing a report or providing a statement for a critical incident. They want to be
accurate in how they report and what they report.
- Concerns and questions about when to release videos, what’s private and public data –
basically all videos are presumptively private with exceptions. There are also
confidential data for cases where data cannot be released because it’s an active criminal
investigation.
- Auditing on how to apply the policy – worked with HRC recommendations and internal
audits will be conducted on officer evaluation. An independent 3rd party will review bi-
annually.
Chief Harcey stated for software and hardware, the group has evaluated and narrowed choices
down to 2 providers, which have similar products. He noted they wanted to have a product that
integrates well with the dash cam system proposed for squad cars, so they are not on two
different systems.
Councilmember Miller asked if the PAC, MAC, and HRC have all reviewed the draft policy and if
all their questions have been answered. Chief Harcey stated yes, the final draft presented
includes all recommendations and police revisions as well.
City council meeting of September 17, 2018 (Item No. 3c) Page 9
Title: Study session minutes of August 13, 2018
Chief Harcey noted again the draft is on the police website for the public to view, however, he
noted he can also email it to the 3 commissions as well.
Councilmember Miller stated he would like it to be reviewed again by the 3 commissions for an
official response.
Councilmember Rog also requested the HRC receive written responses to questions they posed,
adding she did not necessarily see all the responses to their questions in the policy draft.
Chief Harcey stated they did work with them in person and answered and responded to each
and every question in person, but added he can also respond to them in writing.
One of the commission members noted from the audience that they feel as a whole they have
been seen and heard by police on this draft policy, adding it is difficult to speak on behalf of the
entire commission.
Councilmember Rog stated the police do a great job, and she continues to hear great things
about the police force, however she is concerned the BWC policy is a solution in search of a
problem, adding she feels like we are rushing. She stated she does not feel satisfied with the
racial equity perspective on this and doesn’t understand consequences. She stated with this
investment, the city may have to forgo other things, that are more positive and she also worries
about supporting companies like Taser. She is worried about buying into this, and feels possibly
the community does not need this at this time.
Councilmember Brausen stated he appreciates the policy, it seems well thought out, and he is
glad the 3 commissions responded to it. He added he would like to adopt the use of body cams,
but has some concerns about costs, and data retention. He stated it’s a solution in search of a
problem, adding however he would like to hear more public input at the public hearing.
Councilmember Hallfin stated he would like to know whether the 3 commissions are
recommending moving ahead with the policy or not. He stated he is also looking forward to the
public hearing as well, adding that he trusts City Manager Harmening’s opinion that the city
needs to get ahead of this.
Councilmember Harris asked what problem the city is trying to solve. She stated she
appreciates the commissions were involved in the process and provided input, and sees BWC as
a preventative measure. She would like to consider it further, and is looking forward to hearing
feedback from the commissions and the public as well.
Councilmember Mavity stated she is very much in favor of adopting the policy and agrees with
Mr. Harmening’s earlier recommendation. She stated the trust with community members could
disappear in an instant, and if the city does not adopt the policy, it would be concerning. She
added she feels strongly the city needs to be prepared, and she would err towards greater
accountability, and not giving police officers the discretion on when to turn on cameras.
City council meeting of September 17, 2018 (Item No. 3c) Page 10
Title: Study session minutes of August 13, 2018
Councilmember Miller stated BWC provides an additional data point, and extra physical
evidence. He stated he again asks that all 3 commission have a chance to comment back to the
council on the draft.
Mayor Spano agreed with Councilmember Miller, and would like to also hear back from the
commissions as well. He also agrees BWC fill in the data points, but added nothing is ever fool-
proof. He stated he would like to see tighter guidelines as to when officers would turn the
cameras on and off, and would hate to have a camera not turned on and miss important
information.
Chief Harcey stated they found most communities use the officer’s discretion in their policy, but
Minneapolis has now changed their policy to state that all BWC must be turned on.
Chief Harcey also stated officers will be given guidelines, adding that under certain situations
they must turn cameras on.
Mr. Harmening stated there will be public feedback at the public hearing, but not a vote that
night from the council.
Communications/Meeting Check-In (Verbal)
Councilmember Mavity commented on the written report regarding the 2040 Comprehensive
Plan. She stated a concern from residents is the 39th and France Ave crossing, which is noted as
dangerous. She would like to consider this intersection for a future CIP request.
Mr. Harmening stated after a conversation with Three Rivers Park District, it was noted Edina is
interested in doing a dog park at 40th and France also, and this will be discussed further related
to developing a couple lots there also for a land trust project.
Councilmember Brausen noted several storm water management questions, adding he is
hopeful this will be included on future pavement improvement discussions, and stormwater
management in general.
Councilmember Rog stated she had a follow-up discussion on the temple at Vernon Ave, and a
great solution and compromise was worked out related to moving the fence and retaining wall
back from where it was previously planned. She stated it was a positive experience, and the
community gardens will stay.
The meeting adjourned at 9:00 p.m.
Written Reports provided and documented for recording purposes only:
5. 2040 Comprehensive Plan – draft survey results and draft plan by neighborhood
______________________________________ ______________________________________
Melissa Kennedy, City Clerk Jake Spano, Mayor
Meeting: City council
Meeting date: September 17, 2018
Minutes: 3d
Unofficial minutes
City council meeting
St. Louis Park, Minnesota
August 20, 2018
1. Call to order
Mayor Spano called the meeting to order at 7:30 p.m.
Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Thom Miller, and
Margaret Rog.
Councilmembers absent: Anne Mavity and Rachel Harris.
Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Mattick), Community
Development Director (Ms. Barton), Police Chief (Chief Harcey), Operations & Recreation
Director (Ms. Walsh), Senior Planner (Mr. Walther), Planner (Ms. Kramer), Management
Assistant (Ms. Carrillo Perez), and Recording Secretary (Ms. Pappas).
Guests: Junior Naturalist Coordinator Will Huyck, Naturalist Becky McConnell, Junior Naturalist
student group, families and friends, Marilyn Clue, Eric Olson, Mark Holly, and, Ellen McDaniel.
1a. Pledge of Allegiance
1b. Roll call
2. Presentations
2a. Westwood Hills Nature Center Junior Naturalist Recognition
Mr. Huyck, Junior Naturalist Coordinator, along with Mayor Spano introduced and
handed out certificates, respectively, to the 2018 Junior Naturalists volunteers. The
program has existed for 27 years, and provides volunteers from 7th to 12th grade the
opportunity to work with animals, nature projects and at camp staff assistants. This
summer the group logged over 1600 volunteer hours.
Councilmember Brausen noted that Councilmember Harris and former Councilmember
Lindberg are alums of the program, adding that the Junior Naturalist program must be
a training ground for folks who eventually end up serving on the city council. He stated
he hoped to see many of the volunteers on the council someday.
2b. Minnesota Recreation and Park Association Awards of Excellence Presentation
Sonya Rippe, Project Coordinator for Plymouth Parks and Recreation, and resident of
St. Louis Park, presented the three 2017 Awards of Excellence to the following
projects/programs:
City council meeting of September 17, 2018 (Item No. 3d) Page 2
Title: City council meeting minutes of August 20, 2018
• Westwood Hills Nature Center woodland and shoreland habitat restoration
partnership – Mark Oestreich
• The Recreation Outdoor Center Project (ROC) – Jason Eisold
• Recycling Champions – Nate Rosa and Emily Barker
2c. Recognition of donations- Mayor Spano thanked the following donors:
• Carol Haff donated $2,150 and Jim Brimeyer donated $50, for a memorial
bench in Aquila Park honoring Gene Gustafson
• Lillian Wefald donated $2,200 for a memorial bench in Westwood Hills
Nature Center honoring Lillian and Knut Wefald
• Most Holy Trinity class of 1958 donated $2,000 for a memorial bench in
Wolfe Park honoring Most Holy Trinity School’s class of 1958
• Natl. Association of Government Web Professionals donated up to $2,500 for
travel expenses for IT Manager Jason Huber to attend the 2018 NAGW
Conference in Pittsburgh, PA.
3. Approval of minutes - none
4. Approval of agenda and items on consent calendar
4a. Adopt Resolution No. 18-116 authorizing the removal of restrictions on various
street segments and adopt Resolution No. 18-117 authorizing the installation of
traffic controls on Yosemite Avenue.
4b. Moved to 8c.
4c. Adopt a Resolution No. 18-118 approving acceptance of a $2,200 donation from
Carol Haff in the amount of $2,150 and Jim Brimeyer in the amount of $50 for
the purchase and installation of a memorial bench in Aquila Park honoring Gene
Gustafson.
4d. Adopt Resolution No. 18-119 approving acceptance of a $2,200 donation from
Lillian Wefald for the purchase and installation of a memorial bench in Westwood
Hills Nature Center honoring Lillian and Knut Wefald.
4e. Adopt Resolution No. 18-120 approving acceptance of a $2,000 donation from
Most Holy Trinity School, class of 1958 for the purchase and installation of a
memorial bench in Wolfe Park honoring Most Holy Trinity School’s class of 1958.
4f. Adopt Resolution No. 18-121 accepting work and authorizing final payment in
the amount of $19,041.46 for project 4017-1500 Alley Reconstruction with G.L.
Contracting Inc., City Contract No. 74-17.
4g. Adopt Resolution No. 18-122 authorizing the special assessment for the repair of
the sewer service line at 3858 Wooddale Avenue South, St. Louis Park, MN. P.I.D.
21-117-21-21-0038.
4h. Approve, and authorize the City Manager to execute, SWLRT Subordinate
Funding Agreement Amendments to SFAs #9, #10 and #11.
4i. Approve, and authorize the mayor and city manager to execute, Subordinate
Funding Agreement 12 (SFA#12) with the Met Council regarding the SWLRT
Project.
4j. Adopt Resolution No. 18-123 approving the assignment and assumption of
redevelopment contract between Central Park West Phase II Land, LLC and Elan
City council meeting of September 17, 2018 (Item No. 3d) Page 3
Title: City council meeting minutes of August 20, 2018
West End Apartments Owner, LLC relative to the Central Park West Phase II
Apartment Project.
4k. Adopt Resolution No. 18-124 approving acceptance of a monetary donation
from the National Association of Government Web Professionals in an amount
not to exceed $2,500 for all related expenses for Jason Huber, Information
Technology Manager, to attend the 2018 National Association of Government
Web Professionals National Conference in Pittsburgh, Pennsylvania.
4l. Approve for filing planning commission meeting minutes of June 20, 2018.
4m. Approve for filing planning commission meeting minutes of July 11, 2018.
Mayor Spano requested that Consent Calendar item 4b be removed and placed on the
Regular Agenda to 8c.
It was moved by Councilmember Brausen, seconded by Councilmember Miller, to
approve the Agenda and items listed on the Consent Calendar as amended, and to move
Consent Calendar item 4b to the Regular Agenda as item 8c; and to waive reading of all
resolutions and ordinances.
The motion passed 5-0.
5. Boards and commissions
5a. Appointment of youth representatives to boards and commissions
It was moved by Councilmember Brausen, seconded by Councilmember Hallfin, to
appoint Katherine Christiansen to the Environment and Sustainability Commission and
Rachel Salzer to the Parks and Recreation Advisory Commission as youth members for
one-year terms beginning August 31, 2018.
The motion passed 5-0.
6. Public hearings
6a. Public Hearing on body worn camera policy.
Police Chief Harcey presented the staff report regarding the body worn camera policy.
He noted after going through the process of developing a policy with the help of police
staff, the PAC, HRC and MAC, on July 30 a draft body worn camera policy was posted to
the city website to provide opportunity for public comments.
Chief Harcey stated body worn cameras will be activated by police at traffic stops,
during emergency vehicle operation, at pedestrian stops, during a search, seizure, or
arrest, during response to resistance, adversarial contact, or as a technology assist for
emergency lights activation and holster activation. He added that dash cams have this
same technology and anytime an emergency light is activated, both the body cam and
dash cam will start filming.
Chief Harcey added the new policy states it is at the discretion of the officer when to
turn on the body worn camera. He also noted if there is an informal encounter with a
City council meeting of September 17, 2018 (Item No. 3d) Page 4
Title: City council meeting minutes of August 20, 2018
citizen, that is not and does not become a law enforcement related issue, and a
recording of the event would not yield information relevant to an ongoing investigation,
there is no need to turn on the body camera.
Mayor Spano opened the public hearing.
Marilyn Clue, 2729 Xenwood Ave., made a statement related to the policy and
transparency of the police department. She noted there is a risk with body worn
cameras, but a good policy, will help police make the best decisions. She stated there
are four areas of concern: when the cameras are on and off, officer access, body worn
cameras in schools, and disciplinary actions.
Ms. Clue stated there is a concern with turning body cameras on and off, especially
since the Minneapolis case, when the policy body cam was not activated. She stated the
Minneapolis police chief has now stated what good is a body camera, if it is not used,
and when it is turned on, it is beneficial for all.
Ms. Clue noted that not allowing police to watch videos before writing their reports
needs to be included in policy and that officers should write their reports prior to
viewing videos, and then file a supplemental report afterwards. With regard to body
cameras in the schools, she stated this is a privacy violation issue, and cameras should
not be used unless there is an emergency situation. Ms. Clue added with disciplinary
actions, there needs to be outlined expectations clearly included in the policy, with
consequences.
Ms. Clue stated she included a response from the ACLU in her documents to the council
this evening, and asked for this to be included in the public record. She noted she will
post this information on the Allies for St. Louis Park website this evening as well. Ms.
Clue stated the draft policy needs revisions, in order for it to be fair and equitable for
the community.
Eric Olson, 4820 Park Commons Drive, stated he was surprised when he found out the
city does not have dash cameras currently on police squad cars, adding he was happy to
hear this is proposed with the new body worn camera policy. He added the policy won’t
be perfect, and it is important to finalize it. He also agreed police need to write their
initial report prior to viewing the video.
Mark Holly, 2030 Ridge Drive, stated he is a former military police officer. He noted
there seems to be a lot of discretion about when to turn the camera off and on, and also
when the supervisor can turn it off and on, adding this decision should be made at a
higher level, and needs to be clarified when the policy is finalized. Mr. Holly also noted
the cameras should not be turned off during medical treatments, especially in light of
Minneapolis police shutting off cameras during the use of Ketamine injections, stating
this needs to be part of the record.
Ellen McDaniel stated she is on the Police Advisory Commission, and is still struggling
with the idea of officers viewing or not viewing the video before writing their report.
She stated when thinking of court policies and evidentiary information, this may be an
City council meeting of September 17, 2018 (Item No. 3d) Page 5
Title: City council meeting minutes of August 20, 2018
issue, as the courts will not accept the preliminary report from the police, and then an
additional report after viewing the video.
Mayor Spano closed the public hearing. He explained this was a public hearing for
discussion only, and no action by council is recommended by staff at this time.
7. Requests, petitions, and communications from the public – none
8. Resolutions, ordinances, motions and discussion items
8a. Conditional use permit – Park Spanish Immersion School. Resolution
No. 18-125.
Ms. Kramer presented the staff report. She noted the school district requests a CUP to
operate an elementary school at Cedar Manor School, located at 9400 Cedar Lake Road,
which has continuously been used as a school from its opening in 1957 until present
day. The CUP is to allow Park Spanish Immersion school to relocate to the site, with
enrollment projected to be 505-520 elementary students, similar to enrollment at Cedar
Manor prior to 2000 and well under the 900 students that occupied the building in the
1960’s.
Councilmember Brausen asked who owns the property west of the school. Ms. Kramer
noted this is Highway 169, owned and maintained by MNDOT. Councilmember Brausen
also asked about the maximum number of buses to be located on site each day, and
about the turnaround. Mr. Bravo stated there will be a maximum of 25 buses most days,
that will be staged and lined up, and then leaving, with other buses arriving. He added
there will be morning and afternoon buses.
Councilmember Brausen stated he lives in the Cedar Manor neighborhood and also
represents that area. He stated neighbors use the playground equipment at the school
for younger children, as well as school-age children. He asked that the school district
gather input from neighbors in the surrounding area about the new equipment
scheduled to be installed there in 2020, in an effort to meet the needs of all.
Mr. Bravo stated yes, the district has involved parents, teachers, and school staff in
these discussions in order to ensure all children, including those with special needs,
have playground equipment to use.
Councilmember Brausen added he would like the district to also preserve the winter
sliding hill at Cedar Manor. Mr. Bravo ensured that would be preserved.
It was moved by Councilmember Brausen, seconded by Councilmember Hallfin, to adopt
Resolution No. 18-125, approving a conditional use permit for an elementary school at
9400 Cedar Lake Road with conditions recommended by staff.
The motion passed 5-0.
8b. First reading of interim ordinance establishing moratorium on use and
development of 3745 Louisiana Ave. S. Resolution No. 18-126
City council meeting of September 17, 2018 (Item No. 3d) Page 6
Title: City council meeting minutes of August 20, 2018
Mr. Walther presented the staff report. He noted this is the former Sam’s Club property,
which is on a 13-acre site and contains an approximate 150,000 square-foot building
located adjacent to a future light rail transit station. He stated the building has been
vacant since January 26, 2018 and is currently guided for commercial use and zoned C2
General Commercial. He noted the draft of the city’s 2040 Comprehensive Plan
proposes a change to the land use of the property, adding a study is needed of the site
conditions, land use and the city’s official controls for the property.
Mr. Coyle, lawyer for the Walmart/Sam’s Club property, stated a moratorium is not
necessary, adding they are not challenging the city on this per the statute. He added,
however, the existence of a moratorium will have a chilling effect on Walmart to restrict
owner use of the property, and it is inappropriate to single out this property.
Councilmember Brausen asked Mr. Mattick if given the C2 designation, Sam’s Club could
put something else there if they wanted to. Mr. Mattick stated yes, they have rights to
do so.
Councilmember Rog stated there are three uses defined for future consideration at the
property including: commercial, business park, or transit-oriented development. She
asked if additional uses can be reviewed, such as a civic use, and how and when could
that be reviewed.
Mr. Walther responded anytime during the comprehensive plan process this can be
reviewed, and if council wanted to make a change, there is an opportunity to do so. He
added that nothing prevents a sale of property during the moratorium.
Councilmember Hallfin asked if the property is on the market and if so, what the asking
price is. Mr. Walther stated this property has more actively been marketed for sale for a
few weeks, and brokers and other interested parties have contacted staff asking about
uses for the site. He added the seller’s asking price has not been disclosed.
It was moved by Councilmember Brausen, seconded by Councilmember Miller, to
approve first reading of an interim ordinance temporarily restricting development at
3745 Louisiana Ave. S., St. Louis Park (“Subject Property”); set second reading for August
27, 2018; and, adopt Resolution No. 18-126, directing city planning division staff to
conduct a study and prepare amendments to official land use and zoning controls for the
subject property based upon the study for city council consideration.
The motion passed 5-0.
8c. Approval of the amended inclusionary housing policy.
It was noted the amended Inclusionary Housing Policy includes: increase the affordable
unit requirement for 60% AMI affordability from 18% to 20%, add an affordability
category for 30% AMI, require a payment in lieu for eligible homeownership
developments, and increase the continued occupancy eligibility income for program
participants to 140% of the applicable AMI.
City council meeting of September 17, 2018 (Item No. 3d) Page 7
Title: City council meeting minutes of August 20, 2018
Mayor Spano stated the council has taken an aggressive approach on this issue, and
now has a policy, which is being amended. He wanted to bring it to the forefront since it
is a top strategic measure for the city. Mayor Spano stated it meets a critical need,
which the council has discussed thoroughly.
Councilmember Brausen stated the inclusionary housing policy has only applied to new
construction where the city is a partner in it, and pointed out this can be done on all
development in the city.
Councilmember Rog added she wants larger apartments with more bedrooms, for those
in need, and pointed out this is one tool in the tool box.
Councilmember Hallfin stated in looking at the issue of affordable housing, this is only
one way to assist the problem and this is a symptom of a larger problem. He added the
real reason housing is not affordable is because wages are not rising, and this is what
the minimum wage is for, but he is not sure how to deal with this problem at this time.
It was moved by Councilmember Brausen, seconded by Councilmember Rog, to adopt
and approve the amended inclusionary housing policy as presented.
The motion passed 5-0.
9. Communications
Mr. Harmening noted Wednesday, August 22, from 5-8 p.m. at the ROC, is the annual
community event for St. Louis Park families in need of services.
Councilmember Rog stated the Senior Program at the Lennox Foundation has its
summer fundraiser on Dakota and Minnetonka Avenue on Monday, August 27. Nelson’s
Meats is donating $5 to the Lennox Foundation, for every sandwich purchased.
Mayor Spano noted Eid al Adha is celebrated tomorrow from 6 a.m. to 12 noon, at the
US Bank Stadium, and is open to the public and people of all faiths.
Mayor Spano thanked all citizens who came out last week to vote in the primary
elections. He stated it was the highest number of votes since the 1980s, with 36% voting
vs. 11% voting in the 2014 primary election.
10. Adjournment
The meeting adjourned at 8:50 p.m.
______________________________________ ______________________________________
Melissa Kennedy, City Clerk Jake Spano, Mayor
Meeting: City council
Meeting date: September 17, 2018
Minutes: 3e
Unofficial minutes
Special city council meeting
St. Louis Park, Minnesota
August 27, 2018
1. Call to Order
Mayor Pro Tem Hallfin called the special meeting to order at 6:29 p.m.
Councilmembers present: Mayor Jake Spano (arrived at 6:33 p.m.), Tim Brausen, Steve Hallfin,
Rachel Harris, Anne Mavity, Thom Miller, and Margaret Rog.
Staff present: City Manager (Mr. Harmening), Police Chief Harcey, Engineering Director (Ms.
Heiser), Deputy City Manager/Human Resources Director (Ms. Deno), Economic Development
Coordinator (Mr. Hunt), Director of Community Development (Ms. Barton), Management
Assistant (Ms. Carrillo Perez), Racial Equity Manager (Ms. Sojourner), and Recording Secretary
(Ms. Pappas).
2. Resolutions, ordinances, motions and discussion items
2a. Second reading interim ordinance establishing moratorium on use and
development of 3745 Louisiana Ave S. Ordinance No. 2542-18.
Mr. Walther presented the staff report.
Mayor Spano arrived to the meeting at 6:33 p.m.
Councilmember Harris thanked Mr. Walther for answers to her questions from last
week, and stated she supports the moratorium.
Councilmember Mavity asked if the city would purchase this property, and if the city has
had a moratorium in previous years with similar situations. Mr. Walther stated the city
has had moratoriums in the past. He also stated that the moratorium does not prevent
the property from being sold.
Ms. Barton noted the property owners indicated an intent to put a different business at
the location when Sam’s Club closed. She stated the assessed value is $11 million;
however, the city assessor said the property could sell for up to $20 million, adding the
property did come up for sale, but is not marketed as a single parcel.
Councilmember Mavity stated she has some concerns about the moratorium disrupting
the private market interest, and she wants to be thoughtful about the city entering the
market this way, even though it is an opportunity, especially next to the light rail.
Councilmember Miller agreed with Councilmember Mavity, adding the most important
piece is the Comprehensive Plan and the city’s designated land for certain uses.
City council meeting of September 17, 2018 (Item No. 3e) Page 2
Title: Special city council meeting minutes of August 27, 2018
Councilmember Rog asked if the city had the option to purchase the land, for any use,
down the road. Ms. Barton stated that option is not off the table, but that the city is not
pursuing purchasing the site at this time. Councilmember Rog added she is in favor of
the city keeping an eye on an opportunity down the road to purchase the property.
It was moved by Councilmember Brausen, seconded by Councilmember Harris, to
approve the second reading and adopt interim Ordinance No. 2542-18 temporarily
restricting use and development at 3745 Louisiana Ave. S. and approve the summary
ordinance for publication.
The motion passed 6-1 (Councilmember Mavity opposed).
3. Adjournment
The meeting adjourned at 6:40 p.m.
______________________________________ ______________________________________
Melissa Kennedy, City Clerk Jake Spano, Mayor
Meeting: City council
Meeting date: September 17, 2018
Minutes: 3f
Unofficial minutes
City council study session
St. Louis Park, Minnesota
August 27, 2018
The meeting convened at 6:45 p.m.
Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Rachel Harris, Anne
Mavity, Thom Miller, and Margaret Rog.
Staff present: City Manager (Mr. Harmening), Engineering Director (Ms. Heiser), Police Chief
Harcey, Deputy Police Chief Kraayenbrink, Economic Development Coordinator (Mr. Hunt),
Planner (Ms. Monson), Racial Equity Manager (Ms. Sojourner), CIO (Mr. Pires), Management
Assistant (Mr. Carrillo Perez), and Recording Secretary (Ms. Pappas).
Guest: None
1. Future study session agenda planning – September, 2018
Mr. Harmening presented the proposed study session agenda for September, 2018. He noted
there will be an executive session on September 17. At the September 24 meeting, there will be
a discussion or written report included on sanitary sewer main and disposal as it relates to
setting up a program and ordinance.
Councilmember Brausen noted the SEEDS Harvest Festival and community gardens program,
and asked if these items can be raised to a higher priority, as well as the topic of food access.
Mayor Spano asked for a quarterly topic priority/ranking from staff to the council, in order to
prioritize discussion topics.
Mr. Harmening also noted the council needs to discuss items that can be moved or taken off
the agenda, especially if they do not fit into the strategic plan.
The council discussed topics community members have asked about, how to raise these issues
with the full council, and the need to decide as a group on a process, priority, and ranking
system.
2. Intercultural Development Inventory (IDI) group feedback
Ms. Sojourner presented the report. She presented the council with additional information to
fully understand their IDI group feedback. The council also completed individual IDI
assessments and had feedback sessions with Ms. Sojourner.
Ms. Sojourner asked the council to explain the culture of the council.
City council meeting of September 17, 2018 (Item No. 3f) Page 2
Title: Study Session minutes of August 27, 2018
Councilmember Mavity stated those who are not part of the council, define the culture here,
adding the council and the city are a white male dominant culture.
Councilmember Hallfin stated the council is white, middle aged, with a liberal or progressive set
of values.
Councilmember Brausen stated the council is a collaborative group which is task-oriented and
works to make decisions collectively as to what is good for the community.
Councilmember Harris stated we do our best pizza talk and we share the pizza. She added there
is a set of unwritten rules and norms that the council is still finalizing.
Mayor Spano stated we are seven very independent people who come together, come to
consensus, and move forward. He added teamwork happens before getting to the meeting
room.
Ms. Sojourner noted the results and targets for the next stage of growth for the council, and
how to go deeper, when working on city issues. She explained the council should take pauses
and look deeper, and ask who they are listening to the most when developing policy. She added
they need to look outside the box and ask themselves the hard questions before moving on,
while navigating their skill set.
Ms. Sojourner stated the council must develop their skills selectively, adding they will never be
able to represent each and every person in the community. She noted the council’s perceived
vs. developed orientation, and tendency to over-estimate their decision making. Ms. Sojourner
stated the council needs to be careful of misunderstanding and breakage of trust, pointing out
that some councilmembers believe the council is moving too slow, while others are frustrated
that it is moving too fast, and most decisions are being made through minimization – that is
28% acceptance and 14% adaptation.
Ms. Sojourner noted the council needs to be aware of who they are as a culture, as a team, and
as an individual, making sure to shift things around in order to amplify voices, but also being
aware of who the council is collectively. She added the council needs to think about their stress
points, what situations or topics cause stress in the group, and then need to talk and navigate
those as a group, address those issues while being able to pause, take time, and come back.
Ms. Sojourner stated the council is on the right track, but they need to be very intentional
about how to function as a team.
Ms. Sojourner recommended thinking about diversity equity inclusion (DEI) strategy and
infrastructure for the council, and identifying thematic areas that are high priorities for DEI. She
recommended the council think about long-term diversifying of the council and commissions,
and how to function together in light of changing demographics in the community.
City council meeting of September 17, 2018 (Item No. 3f) Page 3
Title: Study Session minutes of August 27, 2018
Ms. Sojourner also recommended the council do some intercultural conflict style inventory –
and intersectionality training across diversity efforts. She recommended the council do the IDI
assessment every two years, both individually and as a group, and to work at developing their
skills as new members come on the council.
Mayor Spano stated the council will need additional information and/or resources to fully
understand their IDI group feedback, and would benefit from that.
Councilmember Mavity asked for handouts and specific things councilmembers can do
personally, including practical pieces to do.
Councilmember Harris agreed having a one-pager to refer back to would be helpful. She noted
a group workshop would be helpful, to learn about tools to help them navigate and enhance
listening. She stated she looks forward to Ms. Sojourner’s guidance.
Councilmember Mavity added when thinking about tools and making decisions, who does and
doesn’t benefit as it relates to city policies, the council needs to think about what lens and
filters they should look through during the process.
3. Historic Walker Lake design study
Ms. Heiser noted there are four phases in the design study and funding for the street design will
be provided by a combination of special assessments, franchise fees, utility funds and GO
bonds. Ms. Heiser pointed out each phase, concept overview, detail and design, and noted all
supporting materials are in the staff report.
Councilmember Harris asked how much green space is being added to the area. Ms. Heiser
pointed out several new green spaces that are not green today.
Ms. Heiser noted 13 parking spaces will be lost in the new design, and staff is talking to the
school district about potentially reconfiguring their parking lot south of Central. She pointed out
part of the lot is owned by the school district and the rest is in the public right-of-way.
Councilmember Harris asked about the boundaries of the project. Ms. Heiser described the
area of the infrastructure design study. Ms. Monson pointed out the larger boundaries for the
Walker Lake Design guideline study which encompass more land than just the commercial
district.
Ms. Heiser stated if the council is supportive of recommended infrastructure design, the next
step is for staff to meet with business owners for discussion of the streetscape and special
service district annual costs. She stated without phase 4, the price is $3.5 million for the project,
while $2.78 million has been included in the CIP, in both 2019 and 2020. This design includes a
base level of streetscape, to be maintained by the city. Ms. Heiser stated that for higher level
streetscape, the area would need to establish a special service district, which requires at least
65% of property owner’s support. She went on to explain that the total annual maintenance
assessment for the area businesses for a high level streetscape would be $26,000.
City council meeting of September 17, 2018 (Item No. 3f) Page 4
Title: Study Session minutes of August 27, 2018
Councilmember Miller asked if the city makes the initial capital investment and maintenance is
handled by the businesses. Ms. Heiser stated yes, that is correct.
Councilmember Rog stated she has concerns about this, and has heard from business owners in
the Walker Lake area that the cost of being a special service district may be difficult for them to
absorb. She stated she likes the idea of a special district, but asked if there are other ways of
finding funding for it.
Councilmember Harris asked if the city might partner with Discover St. Louis Park in promoting
the destination, with a small town feel and invite them to participate in the annual
maintenance costs.
Mr. Harmening pointed out Discover St. Louis Park would need to determine if that is a lawful
expenditure, noting there are implications involved.
Councilmember Miller agreed with Councilmember Rog on her special district concerns. He
noted he would like to discuss the greater economic development plan for this area also.
Ms. Barton noted the initiatives planned for the area, adding an RFP was sent out for the small
area plan, including establishment of design guidelines, district parking standards, and
economic assistance, and five responses were received by the city. She stated staff is in the
process of interviewing the consultants and will award the contract in September.
Ms. Barton stated plans are being worked on for signage and banners for the area to be
installed this fall. Also, a low interest loan program is being developed for small businesses in
the area to help them either move into the area, or do a build out, rehabilitation or purchase
equipment for their business. She stated this program should be in place in the next 3-6
months, adding the city will also apply for a business district improvement grant from Hennepin
County to provide matching funds to assist with façade improvements. Ms. Barton stated a
pop-up art gallery was held in the area in June, the Holiday Train is planned for winter of 2018,
and plans are being reviewed for a mural in the area, which will be painted in 2019.
Councilmember Harris stated she is excited about these developments and this has breathed
new life into the district. She asked how grants would be applied. Ms. Barton stated the
Hennepin County Development Grant can be utilized for a number of things relating to façade
improvements to exteriors of buildings. She noted a marketing plan could also be incorporated.
Councilmember Rog stated she appreciates these plans. She wondered if staff has any
experience with getting these older buildings up to code, and if this can happen for business
owners that are short on resources.
Ms. Barton reiterated that low interest loans could help address cost issues for these owners.
Mr. Hunt added the city also has a revolving loan program in place for land, building, and
equipment.
Ms. Barton stated the low interest loan program is being piloted in Walker Lake, but if it works
well, it will be offered to other areas in the city as well.
City council meeting of September 17, 2018 (Item No. 3f) Page 5
Title: Study Session minutes of August 27, 2018
Councilmember Brausen stated this is a $3 million investment in this small area, and asked how
it will support our groups of color, and what the impact will be on the city’s racial equity work.
Councilmember Mavity also noted the contract the city has with a consultant who does small
business outreach with women and minority-run small businesses, and asked if staff is tracking
this.
Mr. Hunt stated there has only been one loan completed so far in the revolving loan program,
and women, minority, and veteran-owned small businesses owners have been and are
continuing to be encouraged to apply.
Councilmember Mavity thanked staff for their work, and stated she supports all of this. She
asked about the idea of a dog park in the district as well, and stated it would bring businesses
and walkers to the area.
Councilmember Harris noted an article she recently read on land trusts, and asked if this might
also be an option in the district. Ms. Barton stated that staff could look into this.
It was the consensus of the council to support the recommended infrastructure design for the
Walker Lake district and to support staff’s continued work in this area.
4. Body-worn camera program
Chief Harcey, Deputy Chief Kraayenbrink, and Mr. Pires presented the staff report. Chief Harcey
explained the developments over the last month with the draft policy and asked the council if the
revised draft policy meets the goals for gathering evidence, allows for accurate report writing, and
for transparency and accountability while protecting the privacy of the community, and follows
council directions.
Councilmember Rog stated she appreciates the police force and their work on this, along with
incorporating changes based on HRC, MAC, and PAC input. She, however, noted several areas that
she feels need to be addressed including: the civil rights of persons who interact with the policy,
the concept of the police chief reporting to the city manager vs. also reporting to the council, when
the camera is turned on by officers, recording in schools, officers reviewing footage before writing
their reports, and the police chief authorizing editing.
Councilmember Rog added this still feels more like a solution in search of a problem. She stated
this feels like the city is rushing, and she would like to see this process slow down, while gathering
more input from the city’s communities of color.
Councilmember Brausen stated he has not been supportive of this policy as it is costly, but if it is
adopted, he is fine with cameras being turned on and off at the discretion of the officer, adding
when in doubt, turn it on. He also is not supportive of officers reviewing videos in advance of the
written report, but is fine with viewing it afterwards and then filing a supplemental report.
Councilmember Brausen asked what the consequences of an officer not following policy are and
are there disciplines. Chief Harcey stated there is coaching, counseling, written discipline, time off,
and termination and it depends on the severity of the evidence.
City council meeting of September 17, 2018 (Item No. 3f) Page 6
Title: Study Session minutes of August 27, 2018
Councilmember Brausen stated he prefers to pause on this as there is no need to move too fast;
however, there has been much public input on it, and yet he is still unsure of input from residents
of color.
Councilmember Hallfin stated if we move forward, he believes the police have developed a good
policy. He also added St. Louis Park’s City Charter does not allow for the police force to report to
the council. He stated the police force, under Chief Harcey, report to Mr. Harmening as City
Manager, and Mr. Harmening reports to the council.
Councilmember Mavity stated the city needs this policy, and she thanked the police for all their
time put into this work, and the study of it. She agreed with Councilmember Rog on calling out civil
rights protections, and accurate report writing, and concerns with watching video before writing
police reports.
Deputy Chief Kraayenbrink stated the concern is the result of not allowing police to review the
video might result in no statement from the officer at all, and this is a concern in a case of a critical
incident.
Councilmember Mavity noted she also has concerns about folks who are arrested or shot, not
having access to the videos at all, adding a lack of accountability becomes evident.
Chief Harcey stated, however, in certain cases, the videos are released to the public.
Councilmember Mavity stated she needs a better understanding of limitations and discretion,
adding she is concerned about eroding the trust of the public. She added minimizing the amount of
discretion for officers to turn the video on and off, is for the officer’s protection as well. She also
stated in the midst of a situation that can escalate, the unexpected can happen, and she is
concerned an officer might not turn the camera on.
Chief Harcey stated if an incident escalates and it becomes an adversarial encounter, as soon as an
officer’s weapon is out of holster, the camera goes on automatically.
Councilmember Harris asked about doing audits on the BWC systems and reassessing.
Chief Harcey stated yes, the police will report back to council how the audits are going, and then
corrections can be made. He noted that state statute requires bi-annual reports on audits.
Councilmember Miller stated he is fully on board with policy. He stated he trusts the police
force and the work they have done to write this policy, adding there will be changes over time
to make it better.
Mayor Spano agreed with Councilmember Miller. He stated he appreciates the work done on
the policy and the improvements create greater clarity on when cameras are turned on and off.
He added if the superintendent of schools has reviewed the policy as well as the school board,
and if they are fine with it – he also is fine with cameras in the school. He reiterated that the
police chief reports to the city manager, and not to the council.
City council meeting of September 17, 2018 (Item No. 3f) Page 7
Title: Study Session minutes of August 27, 2018
It was the consensus of the council to not vote on this issue at the September 4 meeting, and to
have further discussion, before final approval.
The meeting adjourned at 10:30 p.m.
Written Reports provided and documented for recording purposes only:
5. 2019 budget and service charges for special service district (SSD) nos. 1-6
6. July 2018 monthly financial report
______________________________________ ______________________________________
Melissa Kennedy, City Clerk Jake Spano, Mayor
Meeting: City council
Meeting date: September 17, 2018
Consent agenda item: 4a
Executive summary
Title: 2019 preliminary HRA levy certification
Recommended action: Motion to adopt Resolution authorizing the 2019 Preliminary HRA Levy.
Policy consideration: Does the city council desire to approve as a preliminary levy the full
0.0185% of estimated market value allowable for HRA purposes of $1,234,601.
Summary: The HRA levy was originally implemented in St. Louis Park due to legislative changes
in 2001 which significantly reduced future tax increment revenues. The city council elected at
that time to use the levy proceeds for future infrastructure improvements in redevelopment
areas. By law, these funds could also be used for other housing and redevelopment purposes.
However, they are committed to repaying the development fund via an interfund loan for the
Highway 7 and Louisiana Ave. project until 2019 based on the current long range financial
management plan. Given this obligation, staff recommends the HRA Levy continue at the
maximum allowed by law for the 2019 budget year.
The HRA Levy cannot exceed 0.0185% of the estimated market value of the city. Therefore,
staff has calculated the maximum HRA Levy for 2019 to be $1,234,601 based on valuation data
from Hennepin County which is an increase of $61,815 from 2018.
Financial or budget considerations: The proposed preliminary HRA levy is $1,234,601 for 2019.
Strategic priority consideration:
All areas of the adopted strategic priorities are impacted by the city’s budget.
• St. Louis Park is committed to being a leader in racial equity and inclusion in order to
create a more just and inclusive community for all.
• St. Louis Park is committed to continue to lead in environmental stewardship.
• St. Louis Park is committed to providing a broad range of housing and neighborhood-
oriented development.
• St. Louis Park is committed to providing a variety of options for people to make their way
around the city comfortably, safely and reliably.
• St. Louis Park is committed to creating opportunities to build social capital through
community engagement.
Supporting documents: Resolution
Prepared by: Tim Simon, Chief Financial Officer
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 4a) Page 2
Title: 2019 preliminary HRA levy certification
Resolution No. 18-___
Authorizing the preliminary HRA levy for 2019
Whereas, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”),
the City Council of the City of St. Louis Park created the St. Louis Park Economic Development
Authority (the "Authority"); and
Whereas, pursuant to the EDA Act, the city council granted to the Authority all of the
powers and duties of a housing and redevelopment authority under the provisions of the
Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and
Whereas, Section 469.033, subdivision 6 of the Act authorizes the Authority to levy a tax
upon all taxable property within the city to be expended for the purposes authorized by the
HRA Act; and
Whereas, such levy may be in an amount not to exceed 0.0185 percent of estimated
market value of the city; and
Whereas, the Authority has filed its budget for the special benefit levy in accordance with
the budget procedures of the city in the amount of $1,234,601; and
Whereas, based upon such budgets the Authority will levy all or such portion of the
authorized levy as it deems necessary and proper;
Now therefore be it resolved by the St. Louis Park City Council:
1.That approval is hereby given for the Authority to levy, for taxes payable in 2019,
such tax upon the taxable property of the city as the Authority may determine, subject to the
limitations contained in the HRA Act.
Reviewed for administration: Adopted by the City Council September 17, 2018
Thomas K. Harmening, City Manager Jake Spano, Mayor
Attest:
Melissa Kennedy, City Clerk
Meeting: City council
Meeting date: September 17, 2018
Consent agenda item: 4b
Executive summary
Title: Accept donation from Athletic Business for Jason West to attend conference ($450)
Recommended action: Motion to adopt Resolution approving acceptance of a donation from
Athletic Business in an amount not to exceed $450 to cover the registration fee for Jason West,
Recreation Superintendent, to attend the Athletic Business Conference in New Orleans,
Louisiana November 7 - 10, 2018.
Policy consideration: Does the city council wish to accept the donation from Athletic Business
for Jason West to attend the Athletic Business Conference in 2018?
Summary: State statute requires city council’s acceptance of donations. This requirement is
necessary in order to make sure the city council has knowledge of any restrictions placed on the
use of each donation prior to it being expended.
The City of St. Louis Park’s Recreation Superintendent, Jason West, will attend the Athletic
Business Conference, November 7 – 10, 2018 in New Orleans, Louisiana. This conference
showcases many areas within the parks and recreation industry that will provide opportunities
for continuing education within the industry. As a result of being selected as a conference
attendee, Athletic Business has offered to pay registration in amount not to exceed $450.
The city attorney has reviewed this matter. His opinion is that state law permits the payment of
such expenses by this organization, regardless of whether the funds come from primary or
secondary sources. It is treated as a gift to the city and needs to be a resolution adopted by the
city council determining that attendance at this event serves a public purpose and accepting
the gift. The resolution needs to be adopted before attendance at the conference.
Financial or budget considerations: This donation will be used toward the registration expense
incurred by Jason West to attend the Athletic Business Conference in New Orleans, Louisiana on
November 7 - 10, 2018.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Prepared by: Stacy M. Voelker, Senior Office Assistant
Reviewed by: Jason T. West, Recreation Superintendent
Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 4b) Page 2
Title: Accept donation from Athletic Business for Jason West to attend conference ($450)
Resolution No. 18-____
Resolution accepting donation from
Athletic Business for Jason West’s registration expense
to attend the 2018 Athletic Business Conference
Whereas, the City of St. Louis Park is required by state statute to authorize acceptance of
any donations; and
Whereas, the city council must also ratify any restrictions placed on the donation by the
donor; and
Whereas, Athletic Business will compensate conference registration in an amount not to
exceed $450, for the City’s Recreation Superintendent, Jason West, to attend the Athletic
Business Conference, November 7 - 10, 2018, in New Orleans, Louisiana; and
Now therefore be it resolved by the City Council of the City of St. Louis Park that the gift
is hereby accepted with thanks to Athletic Business with the understanding that it must be used
for registration expenses incurred by Jason West to attend the 2018 Athletic Business Conference
held in New Orleans, Louisiana November 7 - 10, 2018.
Reviewed for administration: Adopted by the City Council September 17, 2018
Thomas K. Harmening, City Manager Jake Spano, Mayor
Attest:
Melissa Kennedy, City Clerk
Meeting: City council
Meeting date: September 17, 2018
Consent agenda item: 4c
Executive summary
Title: Accept monetary donation from American Legion for ROCtoberfest event ($3,000)
Recommended action: Motion to adopt Resolution approving acceptance of a monetary
donation from the American Legion in the amount of $3,000 for the ROCtoberfest event to be
held September 28, 2018.
Policy consideration: Does the city council wish to accept the donation from the American
Legion for the ROCtoberfest event?
Summary: State statute requires city council’s acceptance of donations. This requirement is
necessary in order to make sure the city council has knowledge of any restrictions placed on the
use of each donation prior to it being expended.
The American Legion graciously donated $3,000 toward the ROCtoberfest event to be held
Friday, September 28 in the ROC. This donation is given with the restriction that it be used for
the ROCtoberfest event.
Financial or budget considerations: This donation will be used toward the ROCtoberfest event
to be held Friday, September 28 in the ROC.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Resolution
Prepared by: Stacy M. Voelker, Senior Office Assistant
Reviewed by: Nate Rosa, Recreation Supervisor
Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 4c) Page 2
Title: Accept monetary donation from American Legion for ROCtoberfest event ($3,000)
Resolution No. 18-____
Resolution accepting donation from
American Legion for the ROCtoberfest event
occurring September 28, 2018
Whereas, the City of St. Louis Park is required by state statute to authorize acceptance of
any donations; and
Whereas, the city council must also ratify any restrictions placed on the donation by the
donor; and
Whereas, the American Legion donated $3,000 to the ROCtoberfest; and
Now therefore be it resolved by the City Council of the City of St. Louis Park that the gift
is hereby accepted with thanks to the American Legion with the understanding that it must be
used for the ROCtoberfest event to be held on September 28, 2018.
Reviewed for administration: Adopted by the City Council September 17, 2018
Thomas K. Harmening, City Manager Jake Spano, Mayor
Attest:
Melissa Kennedy, City Clerk
Meeting: City council
Meeting date: September 17, 2018
Consent agenda item: 4d
Executive summary
Title: Accept monetary donations for tree plantings
Recommended action: Motion to adopt Resolution approving acceptance of monetary
donations as follows:
•Ken and Sue Isler in the amount of $300 honoring Anna Nicole Isler with a memorial tree
in Shelard Park.
•Linda Mell in the amount of $300 for a memorial tree in Wolfe Park.
•Friends of the Parks and Trails of St. Paul and Ramsey County in the amount of $80 for
trees to be planted in city parks.
Policy consideration: Does the city council wish to accept donations from Ken and Sue Isler,
Linda Mell and Friends of the Parks and Trails of St. Paul and Ramsey County for trees?
Summary: State statute requires city council’s acceptance of donations. This requirement is
necessary in order to make sure the city council has knowledge of any restrictions placed on the
use of each donation prior to it being expended.
•Ken and Sue Isler graciously donated $300 honoring Anna Nicole Isler with a memorial
tree in Shelard Park.
•Linda Mell graciously donated $300 for a memorial tree in Wolfe Park.
•Friends of the Parks and Trails of St. Paul and Ramsey County graciously donated $80 for
trees to be planted in city parks.
Financial or budget considerations: These donations will be used as specified above.
Strategic priority consideration: St. Louis Park is committed to continue to lead in
environmental stewardship.
Supporting documents: Resolution
Prepared by: Stacy M. Voelker, Senior Office Assistant
Reviewed by: Jim Vaughan, Natural Resources Coordinator
Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 4d) Page 2
Title: Accept monetary donations for tree plantings
Resolution No. 18-____
Resolution accepting donations from Ken and Sue Isler in the amount of $300
honoring Anna Nicole Isler with a memorial tree in Shelard Park; Linda Mell in
the amount of $300 for a memorial tree in Wolfe Park; and Friends of the Parks
and Trails of St. Paul and Ramsey County in the amount of $80 for trees to be
planted in city parks
Whereas, the City of St. Louis Park is required by state statute to authorize acceptance
of any donations; and
Whereas, the city council must also ratify any restrictions placed on the donation by the
donor; and
Whereas, Ken and Sue Isler donated $300 honoring Anna Nicole Isler with a memorial
tree in Shelard Park; Linda Mell donated $300 for a memorial tree in Wolfe Park; and Friends of
the Parks and Trails of St. Paul and Ramsey County donated $80 for trees to be planted in city
parks; and
Now therefore be it resolved by the City Council of the City of St. Louis Park that the $300 gift
is hereby accepted with thanks to Ken and Sue Isler for the understanding it must be used to
honor Anna Nicole Isler with a memorial tree in Shelard Park; Linda Mell for the $300 for a
memorial tree in Wolfe Park; and Friends of the Parks and Trails of St. Paul and Ramsey County
for trees to be planted in city parks.
Reviewed for administration: Adopted by the City Council September 17, 2018
Thomas K. Harmening, City Manager Jake Spano, Mayor
Attest:
Melissa Kennedy, City Clerk
Meeting: City council
Meeting date: September 17, 2018
Consent agenda item: 4e
Executive summary
Title: Temporary on-sale 3.2% malt liquor license – Best Friends Animal Society
Recommended action: Motion to approve a temporary on-sale 3.2% malt liquor license for Best
Friends Animal Society for their event to be held on September 29, 2018 at Wolfe Park, 3700
Monterey Drive in St. Louis Park.
Policy consideration: Does the applicant meet the requirements to obtain a temporary on-sale
3.2% malt liquor license for Best Friends Animal Society for their event to be held Saturday,
September 29, 2018?
Summary: The Best Friends Animal Society has made application for a temporary on-sale 3.2%
malt liquor license for their event scheduled on September 29, 2018 at Wolfe Park, 3700
Monterey Drive. Best Friends Animal Society annually hosts a series of charity walks around the
U.S. that raise money to help save the lives of homeless pets. The St. Louis Park Strut Your Mutt
fundraiser will take place from 9 a.m. to noon and will feature a leisurely walk, food trucks,
vendors, and fun activities.
“The mission of Best Friends Animal Society is to bring about a time when there are No More
Homeless Pets. We do this by helping end the killing in America’s animal shelters through
building community programs and partnerships all across the nation. We believe that by
working together we can Save Them All.”
The police department has completed the background investigation on the principals and has
found no reason to deny the temporary license. The applicant has met all requirements for
issuance of the license, and staff is recommending approval.
Financial or budget considerations: The fee for a temporary liquor license is $100 per day of
the event.
Strategic priority consideration: Not applicable.
Prepared by: Chase Peterson-Etem, Office Assistant – City Clerk’s Office
Reviewed by: Melissa Kennedy, City Clerk
Approved by: Tom Harmening, City Manager
Meeting: City council
Meeting date: September 17, 2018
Consent agenda item: 4f
Executive summary
Title: Approve final payment for project no. 4018-3000 Sanitary Sewer – Mainline Rehabilitation
Recommended action: Motion to adopt Resolution accepting work and authorizing final
payment in the amount of $25,610.51 for the annual sanitary sewer mainline rehabilitation
project with Visu-Sewer, Inc. - Project No. 4018-3000, City Contract No. 46-18.
Policy consideration: Not Applicable
Summary: On March 19, 2018, the city council awarded the bid for the sanitary sewer mainline
rehabilitation project – City Project No. 4018-3000. The project was advertised, bid and
awarded to Visu-Sewer, Inc. in the amount of $363,734.000. The project consisted of lining
16,216 feet of the sanitary sewer mains in various locations throughout the city. The lining
process rehabilitates or renews sections of aging pipe and it extends their service life another
fifty plus years.
The contractor completed the work within the contract time allowed according to approved
plans and specifications. The contract cost of $353,721.75 is an underrun of $10,012.25 (-2.8%)
from the original contract amount of $363,734.00.
Financial or budget considerations: The final contract cost of the work performed by the
contractor under contract no. 46-18 has been calculated as follows:
Original contract price $ 363,734.00
Underruns $ 10,012.65
Contract amount $ 353,721.75
Previous payments $ 328,111.24
Balance due $ 25,610.51
This project was included in the city’s capital improvement program (CIP). The work was paid
for using the sanitary sewer fund.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Prepared by: Phillip Elkin, Senior Engineering Project Manager
Reviewed by: Debra Heiser, Engineering Director
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 4f) Page 2
Title: Approve final payment for project no. 4018-3000 Sanitary Sewer – Mainline Rehabilitation
Resolution No. 18-___
Resolution authorizing final payment and accepting work
for the sanitary sewer – mainline rehabilitation project
City project no. 4018-3000
Contract no. 46-18
Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota,
as follows:
1.Pursuant to a written contract with the city dated March 19, 2018, Visu-Sewer, Inc. has
satisfactorily completed the annual sanitary sewer mainline rehabilitation project, as per
contract no. 46-18.
2.The Engineering Director has filed her recommendations for final acceptance of the
work.
3.The work completed under this contract is accepted and approved. The final contract
cost is $353,721.75.
4.The City Manager is directed to make final payment on the contract, taking the
contractor's receipt in full.
Reviewed for Administration: Adopted by the City Council September 17, 2018
Thomas K. Harmening, City Manager Jake Spano, Mayor
Attest:
Melissa Kennedy, City Clerk
Meeting: City council
Meeting date: September 17, 2018
Consent agenda item: 4g
Executive summary
Title: Accept donation for Alicia Sojourner to attend the True North Leadership Conference
Recommended action: Motion to adopt Resolution approving acceptance of a monetary
donation from True North Leadership in an amount of $3,000 to cover partial program tuition
for Alicia Sojourner, Racial Equity Manager, to attend the 2018 True North Leadership program
in Scotts Valley, CA.
Policy consideration: Does the city council wish to accept the gift with restrictions on its use?
Summary: State statute requires city council’s acceptance of donations. This requirement is
necessary in order to make sure the city council has knowledge of any restrictions placed on the
use of each donation prior to it being expended.
The True North Program is a 5 day leadership program that explores qualities of successful
authentic leaders and uncovers the unique characteristics that comprise authentic leadership.
The leadership program runs October 14 – 19, 2018. After being selected as a program
participant, Alicia Sojourner was awarded a True North scholarship of $3,000. Program tuition is
$4,000.
Financial or budget considerations: This donation will be used toward the expenses incurred by
Alicia Sojourner’s attendance to the True North Leadership Conference in Scotts Valley, CA.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Resolution
Prepared by: Alicia Sojourner, Racial Equity Manager
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 4g) Page 2
Title: Accept donation for Alicia Sojourner to attend the True North Leadership Conference
Resolution No. 18-____
Resolution accepting donation from True North Leadership
for expenses for Alicia Sojourner to attend the
True North Leadership Conference
Whereas, The City of St. Louis Park is required by state statute to authorize acceptance
of any donations; and
Whereas, the city council must also ratify any restrictions placed on the donation by the
donor; and
Whereas, True North Leadership will award $3,000 to cover program tuition, for the
city’s Racial Equity Manager, Alicia Sojourner, to attend the True North Leadership Program
conference, October 14 – 19, 2018, in Scotts Valley, CA; and
Now therefore be it resolved by the City Council of the City of St. Louis Park that the gift
is hereby accepted with thanks to True North Leadership with the understanding that it must
be used for tuition expenses incurred by Alicia Sojourner to attend the 2018 True Leadership
Program conference held in Scotts Valley, CA.
Reviewed for administration: Adopted by the City Council September 17, 2018
Thomas K. Harmening, City Manager Jake Spano, Mayor
Attest:
Melissa Kennedy, City Clerk
Meeting: City council
Meeting date: September 17, 2018
Minutes: 4h
OFFICIAL MINUTES
PLANNING COMMISSION
ST. LOUIS PARK, MINNESOTA
August 1, 2018 – 6:00 p.m.
COUNCIL CHAMBERS
MEMBERS PRESENT: Lynne Carper, Matt Eckholm, Claudia Johnston-Madison, Lisa Peilen,
Carl Robertson, Joe Tatalovich, Alanna Franklin (youth member)
MEMBERS ABSENT: Jessica Kraft
STAFF PRESENT: Jacquelyn Kramer, Sean Walther, Meg McMonigal
OTHERS PRESENT: Jeff Miller, consultant
1. Call to Order – Roll Call
2. Approval of Minutes of June 20, 2018 and July 11, 2018
Commissioner Peilen recommended approval of the June 20, 2018 minutes.
Commissioner Johnston-Madison seconded the motion, and the motion passed on a
vote of 6-0.
Commissioner Carper recommended approval of the July 11, 2018 minutes.
Commissioner Johnston-Madison seconded the motion, and the motion passed on a
vote of 5-0-1 (Peilen abstained).
3. Public Hearings
A. Conditional Use Permit Park Spanish Immersion School
Applicant: St. Louis Park School District No. 283
Location: 9400 Cedar Lake Road
Case No.: 18-30-CUP
Jacquelyn Kramer, Associate Planner, presented the staff report. She discussed building
and site improvements proposed for the relocation of Park Spanish Immersion to 9400
Cedar Lake Road. She said the applicant will submit a sign permit that meets all city
requirements. Ms. Kramer stated that wetland delineation also needs to be completed
to determine if the grading and site improvements will impact that wetland.
Ms. Kramer reviewed the conditions of approval and staff findings. She noted that staff
has not received any comments from the public regarding the application. She said the
school district has held community meetings for this project as part of meetings
regarding improvements to be made in the district.
City council meeting of September 17, 2018 (Item No. 4h) Page 2
Title: Planning commission meeting minutes August 1, 2018
Chair Robertson asked why there wasn’t an existing conditional use permit for the
property.
Sean Walther, Planning and Zoning Supervisor, said the school was established prior to
the conditional use permit requirement.
Commissioner Carper asked why the relocation was occurring.
Tom Bravo, applicant, St. Louis Park School District facilities manager, spoke about the
district’s study on growth. After determining how Central Community Center was going
to be developed in the future, it was decided that moving Park Spanish immersion from
Central Community Center to the Cedar Manor School site would allow for Park Spanish
Immersion’s expansion and growth.
The Chair opened the public hearing. As no one was present wishing to speak he closed
the public hearing.
Commissioner Peilen made a motion recommending approval of the conditional use
permit with conditions as recommended by staff. Commissioner Johnston-Madison
seconded the motion, and the motion passed on a vote of 5-0-1 (Tatalovich abstained).
4. Other Business
5. Communications
6. Adjournment
The meeting was adjourned at 6:12 p.m.
A study session followed the regular meeting.
City council meeting of September 17, 2018 (Item No. 4h) Page 3
Title: Planning commission meeting minutes August 1, 2018
STUDY SESSION MINUTES
1. Comprehensive Plan – Draft Survey Report and Plan by Neighborhood Section
Jeff Miller, consultant, Hoisington Koegler, spoke about the Community Engagement Phase 2
Report.
He presented for discussion eight of twenty proposed land use changes based on comments
received in the survey.
There was a discussion about use of the ESRI Community Atlas as the source for employment,
population and housing units listed for each neighborhood. Meg McMonigal, Principal
Planner, said staff plans to go back and using city sources in order to provide more accurate
numbers for housing units and removing employment data from the Plan by Neighborhood.
Ms. McMonigal distributed sheets showing seven planning areas, improvement priorities and
opportunities related to the Plan by Neighborhood section. She explained that section is
generally not a policy document but a description of each planning area. All Plan by
Neighborhood and survey comments will be shared with all city departments.
Commissioner Peilen said she had concerns about the community input received regarding
establishment of neighborhood design guidelines mentioned in the West Central Planning Area.
Ms. McMonigal and Mr. Walther requested any additional comments on the survey report or
the draft Plan by Neighborhood section be submitted to staff via email, and if needed, the
comments staff receives from individual commissioners regarding the Plan by Neighborhood
can be discussed by the commission at an upcoming meeting or during the planned
development tour in September. Commissioners were asked to email comments to Ms.
McMonigal.
The meeting was adjourned at 8 p.m.
Respectfully submitted,
Nancy Sells
Recording Secretary
Meeting: City council
Meeting date: September 17, 2018
Action agenda item: 5a
Executive summary
Title: Appointment of youth representative to boards and commissions
Recommended action: Motion to appoint Zoe Frank to the Environment and Sustainability
Commission (ESC) as youth member for a one year term ending on August 31, 2019.
Policy consideration: Having youth serving on boards and commissions is consistent with
council policy.
Summary: The city received an application from Zoe Frank to serve as youth member on the
Environment and Sustainability Commission (ESC). The applicant is an impressive student who
wants to dedicate time to service in the community. Zoe is interested in working on the Climate
Action Plan, connecting with St. Louis Park residents and working with schools on items related
to environment and sustainability.
Youth members are appointed to one-year terms, beginning on August 31 of each year.
Financial or budget considerations: Not applicable.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: None
Prepared by: Maria Carrillo Perez, Management Assistant
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Meeting: City council
Meeting date: September 17, 2018
Public hearing: 6a-I
Executive summary
Title: 2019 budget and property owner service charges for Special Service District 1
Recommended action: Mayor to open the public hearing, take testimony, and close the public
hearing. There is no other formal action required at this meeting. Formal action on the budget
and service charges will be placed on the October 1 council agenda.
Policy consideration: Does the city council have questions regarding the Special Service District
No. 1 budget and property owner service charges?
Summary: The 2019 proposed budgets and service charges are similar to that of past years.
Staff has recently held meetings with the property owners from each of the six districts and
received their support for approving the 2019 budgets and service charges.
Financial or budget considerations: The parks maintenance budget will incur a service charge
for the city-owned property located within this district at 3700 Monterey Drive (Recreation
Center/Wolfe Park). The proposed service charge for 2019 is $21,380.
Strategic priority consideration: Not applicable.
Supporting documents: Discussion
Attachment “A” Proposed 2019 Budget
Attachment “B” Proposed 2019 Service Charges
Attachment “C” Map
Prepared by: Scott Merkley, Public Works Services Manager
Reviewed by: Mark Hanson, Public Works Superintendent
Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 6a-I) Page 2
Title: 2019 budget and property owner service charges for Special Service District 1
Discussion
Background: On October 17, 2016, the city council approved a resolution imposing a multi-year
service charge for Special Service District No. 1 (this district is located along Excelsior Boulevard
from Quentin Avenue to Highway 100 and along Park Center Boulevard and Monterey Drive).
Annually, the city council must set a service charge for the district following a public hearing on
the proposed charge. The Special Service District property owners approved the proposed 2019
budget and service charges. The notice of public hearing was published on the city’s website
and in the Sun Sailor on August 23 and September 6, 2018. The public hearing notice was sent
to all property owners within the district.
Special Service District No. 1 Financial Position
Special Service District No. 1 has an anticipated 2019 year-end fund balance of approximately
$58,243.
Proposed 2019 Budget and Service Charges
The property owners recommended approval of the following:
•2019 budget amount of $106,672; no change from 2018.
•2019 service charge amount of $81,672; a $5,000 increase from 2018.
•In general, expenses do not typically reach 100% of budget. The expected unused budget
amount along with the service charges is anticipated to allow the district to achieve the
goal of a 50% fund balance which staff and board agreed should be maintained.
The proposed resolution was reviewed by City Attorney, Soren Mattick.
Present considerations:
The Special Service Districts are a benefit to the businesses and city as they help maintain the
improvements made in the district, promote a positive image of the business corridor and
attract customers to the area.
Next steps:
•On October 1, 2018, the city council will be asked to adopt a resolution setting the 2019
Special Service District No. 1 budget and property owner service charges and directing
staff to certify the annual service charges to Hennepin County.
•In November, the city certifies the 2019 assessments (service charges) to Hennepin
County.
Attachment A
CITY OF ST. LOUIS PARK
Special Service District #1
Object
Account Subsidiary
2019
Proposed
Budget
2018
Adopted
Budget
EXPENDITURES
6212 - General Supplies 240$ 633$
6221 - SSD - Irrigation Materials 715 - SSD - Irrigation Materials 500$
6224 - Landscaping Materials 5,900$ 6,000$
6303 - Other 300$ 1,800$
6303 - SSD -Banner replacements 680 - SSD -Banner replacements 2,500$ 1,000$
6410 - SSD Mgmt Services 678 - SSD Mgmt Services 4,500$ 4,500$
6550 - Civil 750 - Civil 150$ 150$
6630 - Other Contractual Services
6630 - SSD - snow removal 772 - SSD - snow removal 43,000$ 42,000$
6630 - SSD Site Maintenance 773 - SSD Site Maintenance
6630 - SSD - Banner install/removal 774 - SSD - Banner install/removal 1,000$ 1,000$
6630 - SSD - Irrigation services 775 - SSD - Irrigation services 3,000$ 4,000$
6630 - SSD decorative install/maint 776 - SSD decorative install/maint 8,000$ 9,000$
6630 - SSD - Landscape services 777 - SSD - Landscape services 31,000$ 30,000$
6950 - Legal Notices 100$ 150$
7106 - Public Liability Insurance 132$ 130$
7207 - Other Improvement Service
7207 - SSD Infrastructure Repair 880 - Infrastructure Repair-Internal 4,000$ 4,000$
7207 - Infrastructure Repair-External 893 - Infrastructure Repair-External
7301 - Electric Service 2,350$ 2,300$
TOTAL EXPENDITURES 106,672$ 106,663$
2019 SSD #1 BUDGET
City council meeting of September 17, 2018 (Item No. 6a-I)
Title: 2019 budget and property owner service charges for Special Service District 1 Page 3
Attachment B
CITY OF ST. LOUIS PARK
Special Service District #1
06-028-24-33-0019 3601 Park Center Boulevard E.J. Plesko & Assoc., Inc.2,864$ 2,662$ 4,268$
06-028-24-33-0015 3601 State Hwy No 100 South Target Corporation T-0260 8,902$ 8,312$ 9,281$
06-028-24-34-0022 3700 Monterey Drive City of St. Louis Park 21,380$ 20,204$ 23,066$
06-028-24-33-0014 3777 Park Center Boulevard Lund Food Holdings 9,034$ 8,468$ 9,794$
07-028-24-22-0031 3800 Park Nicollet Boulevard Park Nicollet Health Services 5,754$ 5,486$ 6,277$
07-028-24-22-0035 3900 Park Nicollet Boulevard Park Nicollet Health Services 4,674$ 4,391$ 3,625$
07-028-24-21-0004 4916 Excelsior Boulevard Park Nicollet Health Services 1,434$ 1,325$ 599$
07-028-24-21-0005 4920 Excelsior Boulevard Park Nicollet Health Services 402$ 376$ 405$
07-028-24-21-0006 4950 Excelsior Boulevard Zip Printing 474$ 439$ 484$
07-028-24-21-0512 4951 Excelsior Boulevard Park Nicollet Health Services 1,271$ 1,183$ 2,689$
07-028-24-21-0513 4959 Excelsior Boulevard Intercity Investments, Inc.1,094$ 1,029$ 1,145$
07-028-24-22-0023 4961 Excelsior Boulevard Intercity Investments, Inc.516$ 483$ 555$
07-028-24-22-0024 4995 Excelsior Boulevard Intercity Investments, Inc.679$ 638$ 750$
07-028-24-22-0032 5000 Excelsior Boulevard Park Nicollet Health Services 497$ 463$ 671$
07-028-24-22-0025 5001 Excelsior Boulevard Intercity Investments, Inc.488$ 456$ 516$
07-028-24-22-0033 5050 Excelsior Boulevard Park Nicollet Health Services 2,868$ 2,690$ 3,003$
07-028-24-22-0034 5100 Excelsior Boulevard Park Nicollet Health Services 1,214$ 1,144$ 1,702$
07-028-24-22-0037 5200 Excelsior Boulevard McDonald's 1,401$ 1,305$ 1,186$
07-028-24-22-0026 5201 Excelsior Boulevard Intercity Investments, Inc.7,118$ 6,651$ 6,689$
07-028-24-22-0036 5300 Excelsior Boulevard Tower Place 5,051$ 4,708$ 5,256$
07-028-24-22-0004 5400 Auto Club Way AAA Minneapolis 4,557$ 4,250$ 4,711$
TOTALS:81,672$ 76,663$ 86,672$
Notes:
1)
2)
3)
Proposed 2019 Service Charges
PID No.Address Business
Proposed
2019
Service
Charge
Actual
2018
Service
Charge
Actual
2017
Service
Charge
The 2019 proposed service charge includes a transfer of approximately $25,000 from reserves to lower the service charge and
maintain a proper fund balance.
The proposed 2019 service charge calculations are based upon the same methodology / formulas used for the initial service charge
collection. In 2017 the areas and front footage were adjusted using the new Hennepin County GIS information.
a) Commercial sidewalk snow removal charges are on a front footage basis.
b) All other services charges are based on the parcel's square foot area basis.
The 2019 proposed budget is $106,672, an increase of $9 from 2018.
City council meeting of September 17, 2018 (Item No. 6a-I)
Title: 2019 budget and property owner service charges for Special Service District 1 Page 4
PARK CENTER BLVD36TH ST W
EXCEL
SI
O
R
B
L
V
D
QUENTIN AVE SPARK CENTER BLVDM
O
N
T
E
R
E
Y
D
RRALEIGH AVE SBELT LINE BLVDAUTO CLUB WAY
$WWDFKPHQW&Special Service District No. 1West 36th Street, Park Center Boulevard, and Excelsior Boulevard
Streetscape area covered by SSD 1
Properties within SSD 1
City council meeting of September 17, 2018 (Item No. 6a-I)
Title: 2019 budget and property owner service charges for Special Service District 1 Page 5
Meeting: City council
Meeting date: September 17, 2018
Public hearing: 6a-II
Executive summary
Title: 2019 budget and property owner service charges for Special Service District 2
Recommended action: Mayor to open the public hearing, take testimony, and close the public
hearing. There is no other formal action required at this meeting. Formal action on the budget
and service charges will be placed on the October 1 council agenda.
Policy consideration: Does the city council have questions regarding the Special Service District
No. 2 budget, property owner service charges and the ten year extension?
Summary: The 2019 proposed budgets and service charges are similar to that of past years.
Staff has recently held meetings with the property owners from each of the six districts and
received their support for approving the 2019 budgets and service charges.
Financial or budget considerations: The public works operations division budget will incur a
service charge for the city-owned property located within this district at 3929 Excelsior
Boulevard (bus shelter). The proposed service charge for 2019 is $42.
Strategic priority consideration: Not applicable.
Supporting documents: Discussion
Attachment “A” Proposed 2019 Budget
Attachment “B” Proposed 2019 Service Charges
Attachment “C” Map
Prepared by: Scott Merkley, Public Works Services Manager
Reviewed by: Mark Hanson, Public Works Superintendent
Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 6a-II) Page 2
Title: 2019 budget and property owner service charges for Special Service District 2
Discussion
Background: On October 20, 2008, the city council approved a resolution imposing a multi-year
service charge for Special Service District No. 2 (this district is located along Excelsior Boulevard
from Monterey Drive/38th Street to France Avenue). Annually, the city council must set a
service charge for the district following a public hearing on the proposed charge. The Special
Service District property owners approved the proposed 2019 budget and service charges and
submitted the required petitions for the 10-year extension. The notice of public hearing was
published on the city’s website and in the Sun Sailor on August 23 and September 6, 2018. The
public hearing notice was sent to all property owners within the District.
Special Service District No. 2 Financial Position
Special Service District No. 2 has an anticipated 2019 year-end fund balance of approximately
$28,734.
Proposed 2019 Budget and Service Charges
The property owners recommended approval of the following:
•2019 budget amount of $47,462; no change from 2018.
•2019 service charge amount of $38,464; a $2,000 increase from 2018.
•In general, expenses do not typically reach 100% of budget. The expected unused
budget amount along with the service charges is anticipated to allow the district to
achieve the goal of a 50% fund balance which staff and board agreed should be
maintained.
The proposed resolution was reviewed by City Attorney, Soren Mattick.
Present considerations:
The Special Service Districts are a benefit to the businesses and city as they help maintain the
improvements made in the district, promote a positive image of the business corridor and
attract customers to the area.
Next steps:
•On October 1, 2018, the city council will adopt a resolution setting the 2019 Special
Service District No. 2 budget and property owner service charges and directing staff to
certify the annual service charges to Hennepin County.
•In November, the City certifies the 2019 assessments (service charges) to Hennepin
County.
CITY OF ST. LOUIS PARK Attachment A
Special Service District #2
Object
Account Subsidiary 2019 Proposed
Budget
2018 Adopted
Budget
EXPENDITURES
6212 - General Supplies 210$ 259$
6221 - SSD - Irrigation Materials 715 - SSD - Irrigation Materials 200$
6224 - Landscaping Materials 3,000$ 3,500$
6303 - Other 1,000$ 1,000$
6303 - SSD -Banner replacements 680 - SSD -Banner replacements 500$
6410 - SSD Mgmt Services 678 - SSD Mgmt Services 2,000$ 2,000$
6550 - Civil 750 - Civil
6630 - Other Contractual Services
6630 - SSD - Banner install/removal 774 - SSD - Banner install/removal 800$ 800$
6630 - SSD - Irrigation services 775 - SSD - Irrigation services 4,000$ 4,000$
6630 - SSD decorative install/maint 776 - SSD decorative install/maint 9,400$ 10,500$
6630 - SSD - Landscape services 777 - SSD - Landscape services 23,000$ 22,000$
6950 - Legal Notices 150$
7106 - Public Liability Insurance 52$ 53$
7207 - Other Improvement Service
7207 - SSD Infrastructure Repair 880 - Infrastructure Repair-Internal 1,000$ 1,000$
7207 - Infrastructure Repair-External 893 - Infrastructure Repair-External
7301 - Electric Service 2,300$ 2,200$
TOTAL EXPENDITURES 47,462$ 47,462$
2019 SSD #2 BUDGET
City council meeting of September 17, 2018 (Item No. 6a-II)
Title: 2019 budget and property owner service charges for Special Service District 2 Page 3
Attachment B
CITY OF ST. LOUIS PARK
Special Service District #2
06-028-24-41-0075 3900 Excelsior Blvd Ellipse on Excelsior LLC $6,153 $5,833 $3,756
06-028-24-41-0077 3901 Excelsior Blvd Alberto Properties LLP $1,818 $1,723 $1,901
06-028-24-41-0076 3924 Excelsior Blvd Ellipse II LLC $2,211 $2,097 $2,107
06-028-24-41-0068 3925 Excelsior Blvd A & A Agency Inc.$713 $676 $773
06-028-24-41-0067 3929 Excelsior Blvd City of St. Louis Park $42 $40 $49
06-028-24-41-0014 3939 Excelsior Blvd Sara Son LLC $1,035 $981 $1,048
06-028-24-41-0070 3947 Excelsior Blvd Wallack Properties LLC $1,740 $1,650 $1,735
06-028-24-41-0008 4100 Excelsior Blvd Sela Roofing & Remodeling $1,260 $1,194 $1,223
06-028-24-41-0009 4120 Excelsior Blvd Altus Business Development Props.$1,231 $1,167 $1,252
06-028-24-44-0001 4140 Excelsior Blvd Larson Enterprises/Slumberland $2,130 $2,019 $2,165
06-028-24-44-0176 4170 Excelsior Blvd 4150 Excelsior Blvd. Partnership $1,618 $1,534 $1,739
06-028-24-44-0175 4200 Excelsior Blvd Stranik Brothers LLC $1,378 $1,306 $1,428
06-028-24-44-0173 4201 Excelsior Blvd AMF Properties/Life Medical $2,068 $1,960 $2,107
06-028-24-44-0088 4221 Excelsior Blvd Prima Investments LLC $291 $276 $359
06-028-24-43-0017 4300 Excelsior Blvd Lyndly F Opitz & Assoc $603 $572 $561
06-028-24-43-0020 4301 Excelsior Blvd S & S Investments $1,271 $1,205 $1,253
06-028-24-43-0018 4306 Excelsior Blvd Lyndly F Opitz & Assoc $463 $439 $480
06-028-24-43-0019 4308 Excelsior Blvd Lyndly F Opitz & Assoc $617 $585 $662
06-028-24-43-0021 4317 Excelsior Blvd Habitation Furnishing & Design $768 $728 $744
06-028-24-43-0186 4320 Excelsior Blvd Lyndly F Opitz & Assoc $1,896 $1,798 $1,855
06-028-24-43-0091 4331 Excelsior Blvd Bell Nelson Furniture $1,045 $990 $1,085
06-028-24-43-0187 4400 Excelsior Blvd Bridgewater Bancshares, Inc.$4,363 $4,137 $4,474
06-028-24-43-0040 4409 Excelsior Blvd Samfar Real Estate Inc $728 $690 $656
06-028-24-43-0041 4415 Excelsior Blvd Automotive Accessories LLC $600 $569 $583
06-028-24-43-0042 4419 Excelsior Blvd Celine Properties LLC $1,321 $1,252 $1,349
06-028-24-43-0064 4424 Excelsior Blvd Bridgewater Bank $1,101 $1,043 $1,120
TOTALS:$38,464 $36,464 $36,464
Notes:
1)
2)
3)
The proposed 2019 service charge calculations are based upon the same methodology / formulas used for the initial
service charge collection. In 2017 the areas were adjusted based on the new Hennepin County GIS parcel information.
a) All services charges are based on the parcel's square foot area basis.
The 2019 proposed budget is $43,962, a decrease of $3,500 from 2018.
The 2019 proposed service charge includes a transfer of approximately $8,000 from reserves to lower the service charge
and maintain a proper fund balance.
Proposed 2019 Service Charge
PID No.Address Business
Proposed
2019
Service
Charge
Actual
2018
Service
Charge
Actual
2017
Service
Charge
City council meeting of September 17, 2018 (Item No. 6a-II)
Title: 2019 budget and property owner service charges for Special Service District 2 Page 4
GRANDWAY GLENHURSTAVEHUNTINGTONAVESINGLEWOODAVESLYNNAVES361/2ST W
37TH ST W
MERI
DI
ANL
N34TH S T W
36TH ST W
PARKCO MMO N JOPPAAVESW O L F E PKWYBELTLINEBLVDM
O
N
T
E
R
E
Y
D
R
38TH ST W
HU N T INGTONAVES3900
4400
3924
4140
4201
4320
3901
3947
4170
4419
4301
4100
3939
4200
4120
4424
4331
4321
4409
3925
4308
4300
4415
4306 4221
3929
Special Service District No. 2
Excelsior Boulevard
Legend
SSD 2 Parcels±
9/23/2016 tw
City council meeting of September 17, 2018 (Item No. 6a-II)
Title: 2019 budget and property owner service charges for Special Service District 2 Page 5
Meeting: City council
Meeting date: September 17, 2018
Public hearing: 6a-III
Executive summary
Title: 2019 Budget and property owner service charges for Special Service District 3
Recommended action: Mayor to open the public hearing, take testimony, and close the public
hearing. There is no other formal action required at this meeting. Formal action on the budget
and service charges will be placed on the October 1 council agenda.
Policy consideration: Does the city council have questions regarding the Special Service District
No. 3 budget and property owner service charges?
Summary: The 2019 proposed budgets and service charges are similar to that of past years.
Staff has recently held meetings with the property owners from each of the six districts and
received their support for approving the 2019 budgets and service charges.
Financial or budget considerations: None. There are no city owned properties within this
district.
Strategic priority consideration: Not applicable.
Supporting documents: Discussion
Attachment “A” Proposed 2019 Budget
Attachment “B” Proposed 2019 Service Charges
Attachment “C” Map
Prepared by: Scott Merkley, Public Works Services Manager
Reviewed by: Mark Hanson, Public Works Superintendent
Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 6a-III) Page 2
Title: 2019 Budget and property owner service charges for Special Service District 3
Discussion
Background: On October 15, 2012, the city council approved a resolution imposing a service
charge for Special Service District No. 3 (located along Excelsior Boulevard from Quentin
Avenue to Monterey Drive/W. 38th Street). Annually, the city council must set a service charge
for the district following a public hearing on the proposed charge. The Special Service District
property owners approved the proposed 2019 budget and service charges. The notice of public
hearing was published on the city’s website and in the Sun Sailor on August 23 and September
6, 2018. The public hearing notice was sent to all property owners within the district.
Special Service District No. 3 financial position
Special Service District No. 3 has an anticipated 2019 year-end fund balance of approximately
$32,616.
Proposed 2019 budget and service charges
The property owners recommended approval of the following:
•2019 budget amount of $51,597; no change from 2018.
•2019 service charge amount of $33,600; a $5,000 increase from 2018.
•In general, expenses do not typically reach 100% of budget. The expected unused
budget amount along with the service charges is anticipated to allow the district to
achieve the goal of a 50% fund balance which staff and board agreed should be
maintained.
The proposed resolution was reviewed by City Attorney, Soren Mattick.
Present considerations:
The Special Service Districts are a benefit to the businesses and city as they help maintain the
improvements made in the district, promote a positive image of the business corridor and
attract customers to the area.
Next steps:
•On October 1, 2018, the city council will adopt a resolution setting the 2019 Special
Service District No. 3 budget and property owner service charges and directing staff to
certify the annual service charges to Hennepin County.
•In November, the city certifies the 2019 assessments (service charges) to Hennepin
County.
CITY OF ST. LOUIS PARK
Special Service District #3
Object
Account
EXPENDITURES
6212 -General Supplies
6221 -SSD -Irrigation Materials
6224 -Landscaping Materials
6303 -Other
6303 -SSD -Banner replacements
6410 -SSD Mgmt Services
6630 -Other Contractual Services
6630 -SSD -snow removal
6630 -SSD -Banner install/removal
6630 -SSD -Irrigation services
6630 -SSD decorative install/maint
6630 -SSD -Landscape services
6950 -Legal Notices
7106 -Public Liability Insurance
7207 -SSD Infrastructure Repair
7207 -Infrastructure Repair-External
7301 -Electric Service
TOTAL EXPENDITURES
2019 SSD #3 BUDGET
Subsidiary
$
715 -SSD -Irrigation Materials $
$
$
680 -SSD -Banner replacements $
678 -SSD Mgmt Services $
772 -SSD -snow removal $
77 4 -SSD -Banner install/removal $
775 -SSD -Irrigation services $
776 -SSD decorative install/maint $
777 -SSD -Landscape services $
$
880 -Infrastructure Repair-Internal $
893 -Infrastructure Repair-External
$
$
Attachment A
2019 2018
Proposed Adopted
Budget Budget
438 $ 417
200
3,500 $ 3,500
1,500 $ 1,500
500 $ 500
2,500 $ 2,500
18,000 $ 17,000
600 $ 500
2,500 $ 2,500
7,000 $ 9,000
12,000 $ 11,500
$ 120
59 $ 60
1,700 $ 1,500
1,100 $ 1,000
51,597 $ 51,597
City council meeting of September 17, 2018 (Item No. 6a-III)
Title: 2019 Budget and property owner service charges for Special Service District 3 Page 3
Attachment B
CITY OF ST. LOUIS PARK
Special Service District #3
PID No.
06-028-24-43-0191
07-028-24-12-0047
07-028-24-12-0048
06-028-24-43-0192
07-028-24-12-0049
07-028-24-12-0050
07-028-24-12-0051
07-028-24-12-0052
07-028-24-12-0175
07-028-24-21-0009
07-028-24-21-0011
07-028-24-21-0012
07-028-24-21-0256
07-028-24-21-0514
07-028-24-21-0252
07-028-24-21-0015
07-028-24-21-0016
07-028-24-21-0017
07-028-24-21-0031
07-028-24-21-0032
07-028-24-21-0033
Notes:
1)
2)
3)
4)
Proposed 2019 Service Charge
Proposed Actual Actual
Address Business 2019 2018 2017
Service Service Service
Charge Charge Charge
4500 Exe Blvd Trader Joe's $2,891 $2,460 $2,896
4501 Exe Blvd Honey & Rye Bakehouse $776 $660 $603
4509 Exe Blvd Lang Nelson Office $1,380 $1,175 $1,243
4590 Exe Blvd Mathnasium (4) $594 $505
4601 Exe Blvd Park Blvd Office Bldg $1,933 $1,646 $1,701
4611 Exe Blvd Core Power Yoga $933 $794 $846
4615 Exe Blvd Judith McGrann & Friends $804 $685 $677
4617 Exe Blvd Josephine's Taylors $1,049 $893 $907
4630 Exe Blvd Excelsior & Grand, LLC $4,767 $4,058 $4,131
4637 Exe Blvd Jennings Liquor $1,070 $911 $931
4701 Exe Blvd Excelsior & Grand, LLC $1,721 $1,465 $1,272
4725 Exe Blvd Excelsior Office Bldg. $2,243 $1,909 $1,962
4730 Exe Blvd Excelsior & Grand, LLC $5,564 $4,736 $4,787
4800 Exe Blvd Fresh Thyme $3,315 $2,821 $623
4801 Exe Blvd Loffhagen & Son Insurance $1,060 $903 $897
4811 Exe Blvd Latitudes/Laundromat/TC Gold&Silver $965 $821 $834
4821 Exe Blvd Eastwood Properties $524 $446 $434
4825 Exe Blvd Eastwood Properties $523 $445 $446
4901 Exe Blvd DMM Holdings $544 $463 $419
4907 Exe Blvd Tique, Inc. $472 $402 $406
4911 Exe Blvd J & F Reddy Rents Inc $472 $402 $411
Totals $33,600 $28,600 $28,600
The proposed 2019 service charge calculations are based upon the same methodology I formulas used for the
initial service charge collection. In 2017 the front footages were adjusted using the new Hennepin County GIS
parcel information.
a)Commercial sidewalk snow removal charges are· based on the square foot of sidewalk in front of the property.
b)All other services charges are based on the property's front footage.
The 2019 proposed budget is $50,597, a $1,000 reduction from 2018.
The 2019 proposed service charge includes a transfer of approximately $18,000 from reserves to lower the service
charge and maintain a proper fund balance.
2016 & 2017 the charges for 4500 Exe Blvd and 4590 Exe Blvd were assessed to 4500 Excelsior Boulevard (same
owner).
City council meeting of September 17, 2018 (Item No. 6a-III)
Title: 2019 Budget and property owner service charges for Special Service District 3 Page 4
GRANDWAY
NATCHEZAVESOTTAWAAVESMONTEREYAVES39T H STWVALLACHERAVEPRI
NCET
ONAVESMERI
DI
ANL
NP A R K C OM M ON S D R
W O L F E PKWYM
O
N
T
E
R
E
Y
D
R
LYNNAVESPRI
NCET
ONL
NE X CE LS IO R B LV D
0
4730
4630
4900
4725
4601
4509
4701
4811
4611
4501
4801
4617
4637
4615
4911
4760
3825
48214825
4907
4901
Special Service District No.3
Excelsior Boulevard
Legend
Sidewalk Snow Removal
SSD 3 Parcels±
8/13/2013 pcw
City council meeting of September 17, 2018 (Item No. 6a-III)
Title: 2019 Budget and property owner service charges for Special Service District 3 Page 5
Meeting: City council
Meeting date: September 17, 2018
Public hearing: 6a-IV
Executive summary
Title: 2019 budget and property owner service charges for Special Service District 4
Recommended action: Mayor to open the public hearing, take testimony, and close the public
hearing. There is no other formal action required at this meeting. Formal action on the budget
and service charges will be placed on the October 1 council agenda.
Policy consideration: Does the city council have questions regarding the Special Service District
No. 4 budget and property owner service charges?
Summary: The 2019 proposed budgets and service charges are similar to that of past years.
Staff has recently held meetings with the property owners from each of the six districts and
received their support for approving the 2019 budgets and service charges.
Financial or budget considerations: None. There are no city owned properties within this
district.
Strategic priority consideration: Not applicable.
Supporting documents: Discussion
Attachment “A” Proposed 2019 Budget
Attachment “B” Proposed 2019 Service Charges
Attachment “C” Map
Prepared by: Scott Merkley, Public Works Services Manager
Reviewed by: Mark Hanson, Public Works Superintendent
Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 6a-IV) Page 2
Title: 2019 budget and property owner service charges for Special Service District 4
Discussion
Background: On October 5, 2015, the city council approved a resolution imposing a service
charge for Special Service District No. 4 (located along Excelsior Boulevard west of Highway 100
to Louisiana Avenue). Annually, the city council must set a service charge for the district
following a public hearing on the proposed charge. The Special Service District property owners
approved the proposed 2019 budget and service charges. The notice of public hearing was
published on the city’s website and in the Sun Sailor on August 23 and September 6, 2018. The
public hearing notice was sent to all property owners within the District.
Special Service District No. 4 financial position
Special Service District No. 4 has an anticipated 2019 year-end fund balance of approximately
$9,749.
Proposed 2019 budget and service charges
The property owners recommended approval of the following:
•2019 budget amount of $25,653; no change from 2018.
•2019 service charge amount of $18,900; a $4,246 increase from 2018.
•In general, expenses do not typically reach 100% of budget. The expected unused budget
amount along with the service charges is anticipated to allow the district to achieve the
goal of a 50% fund balance which staff and board agreed should be maintained.
The proposed resolution was reviewed by City Attorney, Soren Mattick.
Present considerations:
The Special Service Districts are a benefit to the businesses and city as they help maintain the
improvements made in the district, promote a positive image of the business corridor and
attract customers to the area.
Next steps:
•On October 1, 2018, the city council will adopt a resolution setting the 2019 Special
Service District No. 4 budget and property owner service charges and directing staff to
certify the annual service charges to Hennepin County.
•In November, the city certifies the 2019 assessments (service charges) to Hennepin
County.
Attachment A
CITY OF ST. LOUIS PARK
Special Service District #4
Object
Account Subsidiary
2019
Proposed
Budget
2018
Adopted
Budget
EXPENDITURES
6212 - General Supplies 124$ 125$
6221 - SSD - Irrigation Materials 715 - SSD - Irrigation Materials 200$ 1$
6224 - Landscaping Materials 2,000$ 1,500$
6303 - Other 500$ 1,000$
6303 - SSD -Banner replacements 680 - SSD -Banner replacements 500$ 500$
6410 - SSD Mgmt Services 678 - SSD Mgmt Services 2,500$
6630 - Other Contractual Services
6630 - SSD Site Maintenance 773 - SSD Site Maintenance
6630 - SSD - Banner install/removal 774 - SSD - Banner install/removal 500$ 500$
6630 - SSD - Irrigation services 775 - SSD - Irrigation services 3,500$ 2,500$
6630 - SSD decorative install/maint 776 - SSD decorative install/maint 3,000$ 2,500$
6630 - SSD - Landscape services 777 - SSD - Landscape services 11,000$ 10,500$
6950 - Legal Notices 100$ 100$
7106 - Public Liability Insurance 29$ 27$
7205 - Building Mtce Service
7207 - Other Improvement Service
7207 - SSD Infrastructure Repair 880 - Infrastructure Repair-Internal 1,800$ 1,500$
7207 - Infrastructure Repair-External 893 - Infrastructure Repair-External
7301 - Electric Service 2,400$ 2,400.00$
TOTAL EXPENDITURES 25,653$ 25,653$
2019 SSD #4 BUDGET
City council meeting of September 17, 2018 (Item No. 6a-IV)
Title: 2019 budget and property owner service charges for Special Service District 4 Page 3
Attachment B
CITY OF ST. LOUIS PARK
Special Service District #4
21-117-21-24-0019 5600 Excelsior Blvd Finished Basement Company $707 $548 $280
21-117-21-24-0202 5608 Excelsior Blvd Helmut Mauer $536 $415 $192
21-117-21-24-0141 5707 Excelsior Blvd New Concepts Mgt Group $719 $558 $248
21-117-21-24-0193 5717 Excelsior Blvd LMC, Inc $622 $482 $326
21-117-21-24-0040 5720 Excelsior Blvd Holiday Stationstores Inc.$776 $601 $312
21-117-21-24-0161 5801 Excelsior Blvd MGV Holdings LLC $357 $277 $144
21-117-21-24-0066 5804 Excelsior Blvd 5804 Excelsior Blvd., LLC $439 $341 $176
21-117-21-24-0208 5809 Excelsior Blvd C.B.S. Real Est Prtnr II LLP $351 $272 $125
21-117-21-24-0067 5810 Excelsior Blvd 5812 Excelsior Blvd. Co $504 $390 $207
21-117-21-24-0185 5825 Excelsior Blvd Kil-Ben Excelsior, LLC $925 $717 $368
21-117-21-24-0083 5900 Excelsior Blvd Realty Income Props 3 LLC $628 $487 $245
21-117-21-23-0156 5916 Excelsior Blvd Rackner & Rackner $702 $544 $271
21-117-21-23-0010 5922 Excelsior Blvd Muriel B. Frederick $129 $100 $52
21-117-21-24-0195 5925 Excelsior Blvd Suntide Commercial Realty $959 $744 $384
21-117-21-23-0011 5930 Excelsior Blvd Leonard C Riley $241 $187 $110
21-117-21-23-0097 6001 Excelsior Blvd Sew What Corporation $342 $265 $140
21-117-21-23-0127 6002 Excelsior Blvd Fitrz, Inc $385 $299 $155
21-117-21-23-0128 6006 Excelsior Blvd RRK LLC $198 $154 $80
21-117-21-23-0100 6011 Excelsior Blvd Ward Properties $758 $588 $290
21-117-21-23-0155 6100 Excelsior Blvd Laurence I Meger $267 $207 $112
21-117-21-32-0006 6111 Excelsior Blvd Full Circle Equities LLC $730 $566 $293
21-117-21-23-0130 6112 Excelsior Blvd Snyder Electric Co.$398 $309 $160
21-117-21-32-0021 6121 Excelsior Blvd Hung LLC $428 $332 $180
21-117-21-32-0022 6127 Excelsior Blvd Gregory White $288 $224 $146
*6200/50 Excelsior Blvd 6200 & 6250 Excelsior Blvd $2,025 $1,570 $805
20-117-21-14-0026 6500 Excelsior Blvd Methodist Hospital $1,397 $1,083 $561
20-117-21-41-0009 6600 Excelsior Blvd Methodist Hospital $2,532 $1,962 $1,060
City Municipal Parking Lot City of St. Louis Park $557 $432 $224 $557 $432
$18,900 $14,654 $7,646 $18,900 $14,654
$18,343 $14,222
**6200 & 6250 Excelsior Blvd Charges 2019 2018 2017
21-117-21-32-0133 6200 Excelsior Blvd 101 Mark S Bloomberg $118 $92 $47
21-117-21-32-0134 6200 Excelsior Blvd 102 Charles and Janice Woodson $123 $96 $49
21-117-21-32-0135 6200 Excelsior Blvd 103 Laurie G Holasek $119 $92 $47
21-117-21-32-0136 6200 Excelsior Blvd 104 Laurie G Holasek $134 $104 $53
21-117-21-32-0137 6200 Excelsior Blvd 201 Dennis and Lois Schlutter $114 $88 $45
21-117-21-32-0138 6200 Excelsior Blvd 202 Dennis and Lois Schlutter $120 $93 $48
21-117-21-32-0139 6200 Excelsior Blvd 203 Unite Rope Holland Dist $157 $122 $62
21-117-21-32-0140 6200 Excelsior Blvd 204 Dennis and Lois Schlutter $138 $107 $55
21-117-21-32-0141 6250 Excelsior Blvd 101 Nemer Fieger & Assoc Inc $126 $98 $50
21-117-21-32-0142 6250 Excelsior Blvd 102 Lgh Properties LLC $117 $91 $47
21-117-21-32-0143 6250 Excelsior Blvd 103 Mary Keyon $128 $99 $51
21-117-21-32-0144 6250 Excelsior Blvd 104 Nemer Fieger & Assoc Inc $116 $90 $46
21-117-21-32-0145 6250 Excelsior Blvd 201 James V Fieger $123 $96 $49
21-117-21-32-0146 6250 Excelsior Blvd 202 Skads Travel Service Inc $112 $87 $44
21-117-21-32-0147 6250 Excelsior Blvd 203 James V Fieger $163 $126 $65
21-117-21-32-0148 6250 Excelsior Blvd 204 Joseph Urista $116 $90 $46
$2,025 $1,570 $804
Notes:
*
1)
2)
3)
Denotes properties with a single street address but have sub-units that are independently owned.
The proposed 2019 service charge calculations are based upon the same methodology / formulas used for the initial service
charge collection. In 2017 the front footages were adjusted using the new Hennepin County GIS information.
a) All services charges are based on the property's front footage.
The 2019 proposed budget is $25,653, the same as in 2018.
The 2019 proposed service charge includes a transfer of approximately $8,000 from reserves to lower the service charge and
maintain a proper fund balance.
Proposed 2019 Service Charge
PID No.Address Business
Proposed
2019
Service
Charge
Actual
2018
Service
Charge
Actual
2017
Service
Charge
City council meeting of September 17, 2018 (Item No. 6a-IV)
Title: 2019 budget and property owner service charges for Special Service District 4 Page 4
COLORADOAVESTHANAVESZARTHANAVESBROOKSIDEAVEZARTHANAVESWEBSTERAVESWEBSTER AVE SALABAMAAVESWEBSTERAVESCOLORADOAVESLOUISIA NA CIR
DAKOTAAVES39TH ST W
BROOKVIEW LN
39T H S T W
41ST ST W
41ST ST WEDGEWOODAVES
BRUNSWICK AVE SWO
O
D
D
A
L
E
A
V
E
SBRUNSWICKAVES
YOSEMITEAVESXENWOODAVESXENWOODAVESCAMBRIDGE ST YOSEMITE AVE SALABAMAAVES6200 - 6250
6500
06600
5825
5916
5925
6011
6111
5720
5707
5717
5600
5900
5608
5804
6121
5801
5810
5809
6002
6112
6127
5930
6100
6001
6006
5922
6100
5813
Special Service District No. 4
Excelsior Boulevard
Legend
SSD 4 Parcels±
9/3/2015 pcw
City council meeting of September 17, 2018 (Item No. 6a-IV)
Title: 2019 budget and property owner service charges for Special Service District 4
Page 5
Meeting: City council
Meeting date: September 17, 2018
Public hearing: 6a-V
Executive summary
Title: 2019 budget and property owner service charges for Special Service District 5
Recommended action: Mayor to open the public hearing, take testimony, and close the public
hearing. There is no other formal action required at this meeting. Formal action on the budget
and service charges will be placed on the October 1 council agenda.
Policy consideration: Does the city council have questions regarding the Special Service District
No. 5 budget and property owner service charges?
Summary: The 2019 proposed budgets and service charges are similar to that of past years.
Staff has recently held meetings with the property owners from each of the six districts and
received their support for approving the 2019 budgets and service charges.
Financial or budget considerations: None. There are no city owned properties within this
district.
Strategic priority consideration: Not applicable.
Supporting documents: Discussion
Attachment “A” Proposed 2019 Budget
Attachment “B” Proposed 2019 Service Charges
Attachment “C” Map
Prepared by: Scott Merkley, Public Works Services Manager
Reviewed by: Mark Hanson, Public Works Superintendent
Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 6a-V) Page 2
Title: 2019 budget and property owner service charges for Special Service District 5
Discussion
Background: On February 2, 2009, the City Council approved a resolution imposing a service
charge for Special Service District No. 5 (located along Park Place Boulevard between I-394 and
Cedar Lake Road). Annually, the city council must set a service charge for the district following a
public hearing on the proposed charge. The special service district property owners approved
the proposed 2019 budget and service charges. The notice of public hearing was published on
the city’s website and in the Sun Sailor on August 23 and September 6, 2018. The public hearing
notice was sent to all property owners within the District.
Special Service District No. 5 financial position
Special Service District No. 5 has an anticipated 2019 year-end fund balance of approximately
$7,977.
Proposed 2019 budget and service dharges
The property owners recommended approval of the following:
•2019 budget amount of $31,100; $1,200 increase from 2018.
•2019 service charge amount of $28,900; a $2,000 increase from 2018.
•In general, expenses do not typically reach 100% of budget. The expected unused
budget amount along with the service charges is anticipated to allow the district to
achieve the goal of a 50% fund balance which staff and board agreed should be
maintained.
The proposed resolution was reviewed by City Attorney, Soren Mattick.
Present considerations:
The Special Service Districts are a benefit to the businesses and city as they help maintain the
improvements made in the district, promote a positive image of the business corridor and
attract customers to the area.
Next steps:
•On October 1, 2018, the city council will adopt a resolution setting the 2019 Special
Service District No. 5 budget and property owner service charges and directing staff to
certify the annual service charges to Hennepin County.
•In November, the city certifies the 2019 assessments (service charges) to Hennepin
County.
Attachment A
CITY OF ST. LOUIS PARK
Special Service District #5
Object
Account Subsidiary
2019
Proposed
Budget
2018
Adopted
Budget
EXPENDITURES
6212 - General Supplies 171$ 168$
6221 - SSD - Irrigation Materials 715 - SSD - Irrigation Materials 200$
6224 - Landscaping Materials 4,000$ 3,900$
6303 - Other 1$
6303 - SSD -Banner replacements 680 - SSD -Banner replacements 1,000$ 900$
6410 - SSD Mgmt Services 678 - SSD Mgmt Services
6630 - Other Contractual Services
6630 - SSD Site Maintenance 773 - SSD Site Maintenance
6630 - SSD - Banner install/removal 774 - SSD - Banner install/removal 1,600$ 1,200$
6630 - SSD - Irrigation services 775 - SSD - Irrigation services 3,000$ 2,500$
6630 - SSD decorative install/maint 776 - SSD decorative install/maint 3,000$ 3,500$
6630 - SSD - Landscape services 777 - SSD - Landscape services 15,100$ 14,800$
6950 - Legal Notices 1$
7106 - Public Liability Insurance 29$ 30$
7207 - Other Improvement Service
7207 - SSD Infrastructure Repair 880 - Infrastructure Repair-Internal 1,500$ 1,500$
7207 - Infrastructure Repair-External 893 - Infrastructure Repair-External
7301 - Electric Service 1,500$ 1,400$
TOTAL EXPENDITURES 31,100$ 29,900$
2019 SSD #5 BUDGET
City council meeting of September 17, 2018 (Item No. 6a-V)
Title: 2019 budget and property owner service charges for Special Service District 5 Page 3
Attachment B
CITY OF ST. LOUIS PARK
Special Service District #5
04-117-21-31-0019 1500 Park Place Blvd Doubletree Hotel 5,063$ 4,713$ 5,026$
30-029-24-33-0031 1600 West End Blvd Shops at West End 5,002$ 4,656$ 2,715$
04-117-21-34-0046 1620 Park Place Blvd IRC Retail Centers 1,150$ 1,070$ 882$
04-117-21-34-0045 1650 Park Place Blvd IRC Retail Centers 1,354$ 1,261$ 973$
04-117-21-34-0044 1690 Park Place Blvd James & Patricia Oslund 1,019$ 949$ 792$
04-117-21-34-0049 1700 Park Place Blvd Costco Wholesale 902$ 839$ 694$
30-029-24-32-0022 5320 16th St. W.Cub Foods 2,019$ 1,879$ 792$
30-029-24-32-0026 5353 Wayzata Blvd Northco Commercial Real Estate 2,079$ 1,936$ 1,753$
30-029-24-33-0011 5401 Gamble Dr The Excelsior Group 3,635$ 3,384$ 1,550$
30-029-24-33-0015 5402 Parkdale Dr The Excelsior Group 1,228$ 1,143$ 2,801$
04-117-21-34-0043 5600 Cedar Lake Rd IRC Retail Centers 2,340$ 2,178$ 1,799$
04-117-21-34-0050 5601 16th St W IRC Retail Centers 877$ 816$ 679$
04-117-21-31-0018 5657 Wayzata Blvd KK Corporation 1,079$ 1,005$ 856$
04-117-21-34-0047 5699 16th St W IRC Retail Centers 1,152$ 1,072$ 886$
28,900$ 26,900$ 22,198$
Notes:
1)
2)
3)
The proposed 2019 service charge calculations are based upon the same methodology / formulas used for the initial
service charge collection. In 2017 the front footages were adjusted using the new Hennepin County GIS parcel
information.
a) All services charges are based on the property's front footage.
The 2019 proposed budget is $31,100, an increase of $1,200 from 2018.
The 2019 proposed service charge includes a transfer of approximately $2,400 from reserves to lower the service
charge and maintain a proper fund balance.
Proposed 2019 Service Charge
PID No.Address Business
Actual
2018 Service
Charge
Proposed
2019
Service
Charge
Actual
2017
Service Charge
City council meeting of September 17, 2018 (Item No. 6a-V)
Title: 2019 budget and property owner service charges for Special Service District 5 Page 4
RIDGEDRPARKPLACEBLVDSPRINCETONAVESALABAMAAVESRIDGEDR16T H ST W
OLD CE DA R L A K E R D
P A R K D A L E D RPARKPLACEBLVDSCEDARLAKERDS
CEDARLAKERDSCEDARLAKERDSZARTHANAVES QUENTINAVESGA MB LE DR
WAY Z ATA B LV D
16TH ST W
WESTENDBLVDDUKEDRUTICAAVES1600
5600
1500 5320
5353
5401
5402
5601
1700
1650
5657
1690
5699
1620
Special Service District No.5 Park
Place Boulevard
Legend
SSD 5 Parcels±
8/13/2013 pcw
City council meeting of September 17, 2018 (Item No. 6a-V)
Title: 2019 budget and property owner service charges for Special Service District 5
Page 5
Meeting: City council
Meeting date: September 17, 2018
Public hearing: 6a-VI
Executive summary
Title: 2019 budget and property owner service charges for Special Service District 6
Recommended action: Mayor to open the public hearing, take testimony, and close the public
hearing. There is no other formal action required at this meeting. Formal action on the budget
and service charges will be placed on the October 1 council agenda.
Policy consideration: Does the city council have questions regarding the Special Service District
No. 6 budget and property owner service charges?
Summary: The 2019 proposed budgets and service charges are similar to that of past years.
Staff has recently held meetings with the property owners from each of the six districts and
received their support for approving the 2019 budgets and service charges.
Financial or budget considerations: The TIF / Admin budget will incur a service charge for the
three city-owned undeveloped properties located within this district. The proposed service
charge for 2019 is $2,235.
Strategic priority consideration: Not applicable.
Supporting documents: Discussion
Attachment “A” Proposed 2019 Budget
Attachment “B” Proposed 2019 Service Charges
Attachment “C” Map
Prepared by: Scott Merkley, Public Works Services Manager
Reviewed by: Mark Hanson, Public Works Superintendent
Cynthia S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 6a-VI) Page 2
Title: 2019 budget and property owner service charges for Special Service District 6
Discussion
Background: On June 15, 2009, the city council approved a resolution imposing a service charge
for Special Service District No. 6 (located along 36th Street W. from Wooddale Avenue to
Highway 100). Annually, the city council must set a service charge for the district following a
public hearing on the proposed charge. The Special Service District property owners approved
the proposed 2019 budget and service charges. The notice of public hearing was published on
the city’s website and in the Sun Sailor on August 23 and September 6, 2018. The public hearing
notice was sent to all property owners within the District.
Special Service District No. 6 financial position
Special Service District No. 6 has an anticipated 2019 year-end fund balance of approximately
$14,715.
Proposed 2019 budget and service charges
The property owners recommended approval of the following:
•2019 budget amount of $27,400; a $1,000 increase from 2018.
•2019 service charge amount of $24,400; a $2,000 increase from 2018.
•In general, expenses do not typically reach 100% of budget. The expected unused budget
amount along with the service charges is anticipated to allow the district to achieve the
goal of a 50% fund balance which staff and board agreed should be maintained.
The proposed resolution was reviewed by City Attorney, Soren Mattick.
Present considerations: The Special Service Districts are a benefit to the businesses and city as
they help maintain the improvements made in the district, promote a positive image of the
business corridor and attract customers to the area.
Next steps:
•On October 1, 2018, the city council will adopt a resolution setting the 2019 Special
Service District No. 6 budget and property owner service charges and directing staff to
certify the annual service charges to Hennepin County.
•In November, the city certifies the 2019 assessments (service charges) to Hennepin
County.
Attachment A
CITY OF ST. LOUIS PARK
Special Service District #6
Object
Account Subsidiary
2019
Proposed
Budget
2018
Adopted
Budget
EXPENDITURES
6212 - General Supplies 221$ 170$
6221 - SSD - Irrigation Materials 715 - SSD - Irrigation Materials 500$
6224 - Landscaping Materials 5,000$ 5,500$
6303 - Other 1,000$ 500$
6410 - SSD Mgmt Services 678 - SSD Mgmt Services
6550 - Civil 750 - Civil
6630 - Other Contractual Services
6630 - SSD Site Maintenance 773 - SSD Site Maintenance 500$ 500$
6630 - SSD - Irrigation services 775 - SSD - Irrigation services 2,500$ 3,200$
6630 - SSD - Landscape services 777 - SSD - Landscape services 13,500$ 13,500$
6950 - LEGAL NOTICES 150$ 1$
7106 - Public Liability Insurance 29$ 29$
7207 - Other Improvement Service
7207 - SSD Infrastructure Repair 880 - Infrastructure Repair-Internal 3,000$ 2,000$
7207 - Infrastructure Repair-External 893 - Infrastructure Repair-External
7301 - Electric Service 1,000$ 1,000$
TOTAL EXPENDITURES 27,400$ 26,400$
2019 SSD #6 BUDGET
City council meeting of September 17, 2018 (Item No. 6a-VI)
Title: 2019 budget and property owner service charges for Special Service District 6 Page 3
Attachment B
CITY OF ST. LOUIS PARK
Special Service District #6
16-117-21-34-0024 3575 Wooddale Ave City of St. Louis Park $745 $684 $585
16-117-21-34-0607 3601 Wooddale Ave TowerLight Senior Living $4,223 $3,877 $3,315
16-117-21-34-0015 5500 36th St. W.SLMB LLC $542 $498 $425
16-117-21-34-0355 5600 36th St W Tammy Medina c/o KAMI Inc.$3,952 $3,628 $3,103
16-117-21-34-0073 5605 36th St W 36th Street LLC $3,760 $3,452 $2,952
16-117-21-34-0072 5701 36th St W Mark Lerner $1,411 $1,296 $1,108
16-117-21-34-0040 5708 36th St W Standal Properties Inc.$2,236 $2,052 $1,755
16-117-21-34-0071 5718 36th St W Mark Lerner $745 $684 $585
16-117-21-34-0077 5721 36th St W Thermetic Products $1,570 $1,441 $1,232
16-117-21-34-0038 5724 36th St W LRJ of Minnesota Ltd Partnership $745 $684 $585
16-117-21-34-0046 5727 36th St W R & SA Investment LLC $745 $684 $585
16-117-21-34-0068 5802 36th St W Standal Properties Inc.$2,236 $2,052 $1,755
16-117-21-34-0042 5814 36th St W City of St. Louis Park $745 $684 $585
16-117-21-34-0041 5816 36th St W City of St. Louis Park $745 $684 $585
$24,400 $22,400 $19,155
Notes:
1)
2)
3)
The proposed 2019 service charge calculations are based upon the same methodology / formulas used for the
initial service charge collection. In 2017 the front footages were adjusted using the new Hennepin County GIS
parcel information.
a) All services charges are based on the property's front footage.
The 2019 proposed budget is $27,400, and increase of $1,000 from 2018.
The 2019 proposed service charge includes a transfer of approximately $3,000 from reserves to lower the
service charge and maintain a proper fund balance.
Proposed 2019 Service Charge
Address Business
Proposed
2019
Service
Charge
Actual
2018
Service
Charge
Actual
2017
Service
Charge
City council meeting of September 17, 2018 (Item No. 6a-VI)
Title: 2019 budget and property owner service charges for Special Service District 6 Page 4
WEBSTER AVE S35TH ST W
36TH ST W
YOSEMITEAVESW
O
O
D
D
A
L
E
A
V
E
S XENWOODAVES3601
5802
5650
5605
5650
5708
5721 5701
3575
5816 5814 5718
5724
5727
5825
5500
Special Service District No.6 West
36th Street
Legend
SSD 6 Parcels ±
9/23/2016 tw
City council meeting of September 17, 2018 (Item No. 6a-VI)
Title: 2019 budget and property owner service charges for Special Service District 6
Page 5
Meeting: City council
Meeting date: September 17, 2018
Action agenda item: 8a
Executive summary
Title: Educational facilities with student housing in the R-4 multiple-family residence district
Recommended action: Motion to approve the first reading of an ordinance pertaining to
educational facilities in the R-4 multiple-family residence zoning district, and setting the second
reading for October 1, 2018.
Policy consideration: Does city council support allowing student housing at educational
facilities in the R-4 multiple-family residence zoning district as proposed?
Summary: The Yeshiva of Minneapolis requests the attached amendment to section 36-
166(d)(8) of the St. Louis Park city code. In summary it proposes to:
1.Allow dormitories as part of educational facilities in the R-4 district.
2.Limit the number of dorm rooms allowed based on the parcel size.
3.Limit the number of students to 200 that can live at the school.
The city approved a similar amendment to the R-3 two-family residence zoning district in 2013
following an application from Yeshiva of Minneapolis. The amendment limited student housing
to 50 students, which is consistent with the level of development typical of the R-3 district.
The 50 student maximum met the needs of the Yeshiva until now. The Yeshiva will be proposing
an addition to the school to be completed for the 2019-20 school year. The proposed addition
includes student housing for up to 200 students. Living arrangements for 200 students is
consistent with apartment developments allowed in the R-4 multiple-family residence zoning
district. Therefore, the proposed amendment is to allow student housing at schools in the R-4
district, instead of increasing the number of students in the R-3 district.
If approved, the Yeshiva of Minneapolis must request a rezoning of their property from R-3 to
R-4, obtain approvals of a conditional use permit for the expansion, comprehensive plan
amendment, lot combination and potentially variances.
There are currently no schools located in the R-4 zoning district, so the Yeshiva of Minneapolis
would be the first school utilizing the amendment if the applications above are approved.
Financial or budget considerations: Not applicable.
Strategic priority consideration: Not applicable.
Supporting documents: Discussion
Draft zoning ordinance amendment
Prepared by: Gary Morrison, Assistant Zoning Administrator
Reviewed by: Sean Walther, Planning and Zoning Supervisor
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 8a) Page 2
Title: Educational facilities with student housing in the R-4 multiple-family residence district
Discussion
Background: An excerpt of the city zoning map is below. It shows the zoning of properties
surrounding the Yeshiva of Minneapolis property.
Rezoning the Yeshiva of Minneapolis property to R-4 multiple-family residence is consistent
with the scale of the proposed school expansion, and it fits within the development patterns of
the area. The potential R-4 zoning of the Yeshiva of Minneapolis property is an effective
transition from the higher density development to the west, which is zoned R-C high-density
multiple-family residence to the lower density development to the east and north of the
Yeshiva of Minneapolis, which is zoned R-3 one- and two--family residence.
In a similar manner, rezoning the Yeshiva to the R-4 zoning district transitions the R-3 zoning
districts located to the north and east to the Beltline Boulevard future transit station area to
the south.
Planning Commission Review: The planning commission conducted a public hearing on
September 5, 2018. No comments were received. The commission recommended approval of
the ordinance.
Next steps: If approved, the second reading of the ordinance will be scheduled for the October
1, 2018 city council meeting.
City council meeting of September 17, 2018 (Item No. 8a) Page 3
Title: Educational facilities with student housing in the R-4 multiple-family residence district
Ordinance No. ___-18
The City of St. Louis Park does ordain:
Section 1. Chapter 36 of the St. Louis Park City Code is hereby amended by adding
underscored text and deleting the strikethrough text. Section breaks are represented by ***.
Sec. 36-166. R-4 multiple-family residence district.
***
(d)Uses permitted by conditional use permit. No structure or land in any R-4 district shall
be used for the following uses except by conditional use permit. These uses shall comply with
the requirements of all the general conditions provided in section 36-33 regarding conditional
use permits, and with the specific conditions imposed in this subsection.
***
(8)Educational (academic) facilities with more than 20 students. The conditions are as follows:
a.Buildings shall be located at least 50 feet from a lot in an R district.
b.Outdoor recreational and play areas shall be located at least 25 feet from any lot in an
R district.
c.An off-street passenger loading area shall be provided in order to maintain vehicular
and pedestrian safety.
d.Access shall be to a roadway identified in the comprehensive plan as a collector or
arterial or shall be otherwise located so that access can be provided without generating
significant traffic on local residential streets.
e.Student housing. At a minimum, the student housing, if provided, must meet the
following conditions:
1.No more than 200 students may live on-site.
2.The maximum number of dorm rooms allowed shall be determined by multiplying
the district density maximum by the lot size.
3.An outdoor recreation area shall be provided that contains at least 40 square feet
per student living at the school.
4.The housing must be supervised 24 hours a day, seven days a week by an adult
living on-site.
5.The students living on-site must be actively enrolled in the school as full-time
students.
6.The student housing must be located on the same parcel as the school.
Section 2. This ordinance shall take effect fifteen days after its publication.
First Reading September 17, 2018
Second Reading October 1, 2018
Date of Publication
Date Ordinance takes effect
City council meeting of September 17, 2018 (Item No. 8a) Page 4
Title: Educational facilities with student housing in the R-4 multiple-family residence district
Reviewed for administration: Adopted by the City Council October 1, 2018
Thomas K. Harmening, City Manager Jake Spano, Mayor
Attest: Approved as to form and execution:
Melissa Kennedy, City Clerk Soren Mattick, City Attorney
Meeting: City council
Meeting date: September 17, 2018
Action agenda item: 8b
Executive summary
Title: 2019 preliminary property tax levy certification
Recommended action: Motion to adopt Resolution approving 2019 preliminary property tax
levy, and setting budget public hearing date for December 3, 2018.
Policy consideration:
•Does the city council desire to set the 2019 preliminary property tax levy at $33,392,261,
which is a 5.18% change over the 2018 final property tax levy?
•Does the city council desire to hold the public hearing at which the budget and levy will
be discussed on Monday, December 3, 2018 and then take action on the 2019
budgets, final property tax levy, final HRA levy, and 2019-2028 capital improvement
plan at the regular city council meeting on December 17, 2018?
Summary: Included is information pertaining to the 2019 preliminary property tax levy.
In addition, a proposed calendar of upcoming budget and tax levy dates is shown.
Once the preliminary levy is set, it can be decreased but not increased. As we move ahead
with our 2019 budget process and planning we will continue to have discussions and provide
more information prior to the December 3 public hearing and final adoption on December 17.
Financial or budget considerations: The proposed tax levy will help support necessary
city services to be provided during 2019.
Strategic priority consideration:
All areas of the adopted strategic priorities are impacted by the city’s budget.
•St. Louis Park is committed to being a leader in racial equity and inclusion in order to
create a more just and inclusive community for all.
•St. Louis Park is committed to continue to lead in environmental stewardship.
•St. Louis Park is committed to providing a broad range of housing and neighborhood-
oriented development.
•St. Louis Park is committed to providing a variety of options for people to make their
way around the city comfortably, safely and reliably.
•St. Louis Park is committed to creating opportunities to build social capital through
community engagement.
Supporting documents: Discussion
Resolution
Prepared by: Tim Simon, Chief Financial Officer
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 8b) Page 2
Title: 2019 preliminary property tax levy certification
Discussion
Background: On June 18, 2018, staff met with the city council to discuss the 2019 budget process.
Council agreed that staff should follow the newly adopted strategic priorities as well as the vision
and council goals, and the key organizational cultural behaviors of collaboration, quality and
responsiveness when preparing the 2019 budget. Council discussed a goal of targeting 4.42% for
the final property tax levy if possible.
At the August 13 and September 4, 2018 city council study sessions, the city council reviewed
information regarding the 2019 budget and directed staff to prepare a 2019 preliminary
property tax levy increase of 5.18% when compared to the 2018 final property tax levy.
2019 preliminary property tax levy
There are some important key items to keep in mind for the 2019 preliminary tax levy:
•There are no levy limits in place for 2019.
•Local Government Aid (LGA) for 2019 has been certified, St. Louis Park will receive
$267,271 which is $299,320 less than the $566,591 certified in 2018. These dollars go into
the capital replacement fund and will be part of the long range financial management plan.
•The 2019 preliminary property tax levy once adopted on September 17, 2018, can be
decreased but not increased after that date.
2018 city final levy and 2019 city preliminary levy
A synopsis of prior year levy information and the 2019 proposed preliminary levy is shown below:
1.The 2018 preliminary levy was $31,884,792, which was 5.35% more than 2017.
2.The 2018 final levy was $31,748,368, which was 4.90% more than 2017.
3.Considering the budgets which have been submitted and debt service needs, the
2019 preliminary property tax levy is proposed at 5.18%.
2018 2019 $ Change % Change
Final Levy Proposed 2018 to 2019 2018 to 2019
TAX CAPACITY BASED TAX LEVY
General Fund 25,705,886$ 27,094,004$ 1,388,118$ 5.40%
Park Improvement Fund 810,000 810,000 - 0.00%
Capital Replacement Fund 1,767,700 1,767,700 - 0.00%
Debt Service 3,164,782 3,420,557 255,775 8.08%
Employee Benefit Fund 200,000 200,000 - 0.00%
Housing Rehabilitation Fund 100,000 100,000 - 0.00%
TAX CAPACITY BASED TAX LEVY 31,748,368$ 33,392,261$ 1,643,893$ 5.18%
Additional tax levy information
By law, the city council is required to approve a 2019 preliminary property tax levy which must
be certified to Hennepin County by September 28, 2018. Hennepin County will mail out
parcel specific notices in mid to late November.
City council meeting of September 17, 2018 (Item No. 8b) Page 3
Title: 2019 preliminary property tax levy certification
Setting dates for publichearing and 2019 budget adoption
The city is required to hold a regularly scheduled meeting at which the budget and levy will
be discussed and public input is allowed, prior to final budget and levy determination. This
public input meeting must occur after November 24, 2018. Past practice has been to hold
the public input meeting and then schedule a subsequent meeting to adopt the final
budget. If the city co uncil chooses to continue this practice, then the dates would be the
regular meeting on December 3, 2018 for the public input meeting and December 17, 2018 for
adoption of the 2019 budget, tax levy, HRA levy, and 2019-2028 capital improvement plan.
Next steps: The following preliminary timeline has been developed for council:
September 24 Review ofutility funds and draft CIP.
October 8 Review and discussion of 2019 budget, CIP, utility rates and LRFMP.
Directors or their designees in attendance as needed.
October 15 Public hearing - first reading of fees and adoption of 2019 utility rates
November 5 Budget and CIP discussion prior to truth in taxation public hearing and
budget presentation. Second reading of fees on consent.
November Live Facebook chat on 2019 budget and CIP.
December 3 Truth in taxation public hearing and budget presentation
December 10 (If necessary) Continuation of public hearing and any budget discussion.
December 17 Council adopts 2018 revised budget, 2019 budgets, final tax levies (city
and HRA), and 2019 - 2028 CIP.
City council meeting of September 17, 2018 (Item No. 8b) Page 4
Title: 2019 preliminary property tax levy certification
Resolution no. 18-____
Resolution approving 2019 preliminary property tax levy,
and setting public hearing date for the
2019 budget and final property tax levy
Whereas, The City of St. Louis Park is required by Charter and State law to approve a
resolution setting forth an annual tax levy to the Hennepin County Auditor; and
Whereas, Minnesota Statutes require approval of a preliminary property tax levy on or
before September 28th of each year; and
Whereas, the city council has received the proposed budget information;
Be it further resolved that the truth in taxation public hearing will be held on December
3, 2018; and
Be it further resolved that the City Council of the City of St. Louis Park, Hennepin
County, Minnesota, that the following sums of money be levied for collection in 2019 upon the
taxable property in said City of St. Louis Park for the following purposes:
2019
Preliminary
TAX CAPACITY BASED TAX LEVY Levy
General Fund $27,094,004
Debt Service 3,420,557
Capital Replacement Fund 1,767,700
Park Improvement Fund 810,000
Employee Administration Fund 200,000
Housing Rehabilitation Fund 100,000
TOTAL TAX LEVIES $33,392,261
And
Be it further resolved that the chief financial officer is hereby authorized and directed
to transmit this information to the County Auditor of Hennepin County, Minnesota and the
Minnesota Department of Revenue, if applicable, in the format requested as required by law.
City council meeting of September 17, 2018 (Item No. 8b) Page 5
Title: 2019 preliminary property tax levy certification
Reviewed for Administration Adopted by the City Council September 17, 2018
Tom Harmening, City Manager Jake Spano, Mayor
Attest:
Melissa Kennedy, City Clerk
Meeting: City council
Meeting date: September 17, 2018
Action agenda item: 8c
Executive summary
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
Recommended action: Motion to adopt Resolution approving a conditional use permit (CUP)
for a religious institution at 2544 Highway 100, with conditions.
(An affirmative vote of four councilmembers is needed to approve the conditional use permit.)
Policy consideration: Does the application meet CUP requirements for a religious institution?
Summary: The Wat Promwachirayan (Wat Prom) requests a CUP to operate a Buddhist
Temple located at 2544 Highway 100, to expand their parking lot, and to export more than
400 cubic yards of material.
The property has been operating as a religious institution without a CUP since it was
constructed in 1968. Wat Prom began occupying the property in 2017, and can continue to
use the facility without a CUP until improvements to the property are requested. Wat Prom is
requesting an expansion of the existing parking lot from 60 to 204 parking spaces, thereby,
triggering the CUP requirement. Wat Prom anticipates three phases of development:
Phase 1 – parking lot and stormwater improvements beginning this fall.
Phase 2 – construct new service hall approximately 10 years from now.
Phase 3 – construct new meditation hall approximately 20 years from now.
Phase 2 and 3 are shown on the attached development plans in concept to illustrate the extent
of future improvements and to show that the plan meets current code requirements. Each
phase will need to meet code requirements existing at the time each phase is propose to be
constructed. Each phase will be processed as a major amendment to the conditional use
permit, which will require a neighborhood meeting, public hearing before the planning
commission, and action by the city council.
Two neighborhood meetings were held. Those in attendance were generally supportive of the
Buddhist temple and welcome them in the neighborhood. The planning commission conducted
a public hearing on August 15, 2018. Comments were received, and the planning commission
recommended approval 6-0.
Financial or budget considerations: Not applicable.
Strategic priority consideration: Not applicable.
Supporting documents: Discussion
Letter from applicant
Resolution
Excerpt of planning commission minutes (unofficial)
Development plans
Prepared by: Gary Morrison, Assistant Zoning Administrator
Reviewed by: Sean Walther, Planning & Zoning Supervisor
Karen Barton, Community Development Director
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 8c) Page 2
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
Discussion
Background: The Wat Prom Buddhist Temple is a religious institution that began occupying the
existing facility in November 2017.
The building was constructed in 1968 as a church. As shown on the photo above, the existing
temple is located in the center of the property. Additional site features include:
• A 60-space surface parking lot and a private trail connecting Vernon Avenue to the parking
lot on the north side of the temple.
• 50,000 square feet of wooded area on the west side of the temple.
• A community garden on the southwest corner of the property.
• A lawn and small parking lot on the east side of the property.
Present considerations: The application meets the conditions required for granting a CUP with
the considerations discussed below.
Parking: Wat Prom proposes to replace the existing parking lot. The old parking lot contained
60 parking spaces and the new parking lot would accommodate 204 parking spaces. The added
spaces are required for the special events held at the temple, and for the meditation hall
planned to be constructed within 10 years. It is expected that the additional parking spaces will
eliminate the need for on-street parking in the adjacent residential neighborhood.
As a result of the neighborhood meeting and as a condition of the planning commission’s
recommendation, Wat Prom agreed to remove the westerly nine parking spaces. The removal
of these spaces increases the area between the parking lot and Vernon Avenue that can be
landscaped. The additional landscaping will improve the screening from Vernon Avenue of the
parking lot and Highway 100. At the time of this report, the plans have not been modified to
remove the nine spaces; therefore, it is included as a condition of approval in the draft
City council meeting of September 17, 2018 (Item No. 8c) Page 3
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
resolution. This modification reduces the number of spaces from 204 to 195, which is 20
parking spaces more than required per the current zoning ordinance.
Floodplain: The existing and proposed parking lot lies partially within the FEMA floodplain as
shown on the FEMA maps. Previous floodplain studies conducted within the area, however,
indicate that the actual floodplain is considerably lower than what the map indicates. Staff
recommends that Wat Prom complete a Letter of Map Amendment (LOMA) to verify that the
property is not within the floodplain as shown on the FEMA maps.
Sidewalk: A sidewalk will be constructed along Vernon Avenue South. It will tie into the existing
sidewalks located north and south of the subject property.
Tree replacement. The tree replacement required for the removal of the trees is not met on the
plan.
Caliper inches required to be replaced 888 caliper inches
Caliper inches proposed to be replaced 151 caliper inches
Total caliper inches deficient 737 caliper inches
Approximately equal to: 294 trees
If the applicant is unable to meet the tree replacement requirement by planting the required
number of trees, then a tree replacement fee of $140 per caliper inch not planted is required to
be paid into the city tree fund. If the applicant exercises the cash-in-lieu option for the full 737
caliper inches, then the total fee will be $103,180. The tree replacement formula above is not
intended to include diseased or badly damaged trees. Staff is working with the Wat Prom to
verify the condition of the trees to see if the replacement fee needs to be adjusted. The
conditions of approval includes a statement that changes to the fee and landscaping plan may
be made administratively if there are revisions of the tree replacement calculation and
landscaping plan.
Grading: Extensive grading will be conducted along the north half of the property which will
result in approximately 7,800 cubic yards of material being hauled off-site. The excess material
results from excavating into the hill along Vernon Avenue South to construct the parking lot.
Neighborhood meeting: A neighborhood meeting was held on Thursday, August 9, 2018.
Approximately 35 people were in attendance. Representatives from Wat Prom presented
about the temple’s history, the events they hold throughout the year and the proposed project.
Those in attendance generally supported the temple and welcomed them to the neighborhood.
Below is a summary of comments received:
• People were disappointed about the loss of the trees, and were interested in seeing
how the proposed landscaping plan would screen the visual impacts of the campus and
highway, and mitigate the noise impacts from the highway. It was explained that some
of the trees on the south edge of the woods, adjacent to the community garden, would
stay until phase 2 is constructed.
City council meeting of September 17, 2018 (Item No. 8c) Page 4
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
• Neighbors expressed a preference for a wood fence along Vernon Avenue, and that the
fence and landscaping maintain a residential feel. Some appreciated the variety of tree
species proposed to be planted. One person requested additional canopy trees.
• Questions were asked about the impact the parking lot lights would have. The applicant
explained how the lighting is mitigated by three site design elements:
o The parking lot being up to 9 feet below the grade on Vernon Avenue would
mitigate the impacts from vehicle lights and parking lot lights.
o The light levels from the parking lot lights have been minimized, and still provide
for safety and security.
o The perimeter landscaping will block some of the lighting.
• There was discussion about pedestrian traffic between Utica Avenue South and Vernon
Avenue South. A request was made to connect the Wat Prom fence on the north
property line with the residential fence running north/south. Closing that space would
prevent people from trespassing on the residential property to the north. The applicant
was open to closing the gap.
• A question was asked about how the temple would prevent traffic from driving through
the neighborhood. The applicant responded saying they designed the parking lot in part
to minimize traffic impacts to the neighborhood.
o The size of the parking lot should reduce the occurrence of overflow parking in
the neighborhood.
o The parking lot is only accessible from Utica Avenue South.
• It was noted that the community garden would stay; however, it would not be available
during the construction of phase 2 as that area would be needed for staging the
construction of the building.
Next steps: If the city council approves the conditional use permit then the applicant will apply
for permits to begin construction of the parking lot.
City council meeting of September 17, 2018 (Item No. 8c) Page 5
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
City council meeting of September 17, 2018 (Item No. 8c) Page 6
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
Resolution No. 18-____
Resolution approving a conditional use permit for operation of
a religious institution located at 2544 Highway 100
Whereas, Mark Snyder, Construction Results Corp, representing Wat Promwachirayan
(Wat Prom), applied for a conditional use permit (Case No. 18-32-CUP) to operate a religious
institution and make site improvements at 2544 Highway 100; the property is legal described as
follows, to-wit:
Par 1: That part of the South 336.2 feet, as measured along the West line thereof, of the
Northwest Quarter of Section 31, Township 29, Range 24, lying Westerly of a line parallel
to and 100 feet Westerly from the following described line: Beginning at a point on the
North line of said Northwest Quarter, distant 1316.42 feet West from the Northeast
corner thereof; thence Southwesterly at an angle of 78 degrees 57 minutes 13 seconds
with said North line a distance of 801.9 feet; thence deflecting to the right on a 1 degree
curve, delta angle 9 degrees 4 minutes, a distance of 906.7 feet; thence on a tangent to
said curve a distance of 527.4 feet; thence deflecting to the left on a 1 degree 30 minute
curve, radius 3819.83 feet, a distance of 700 feet and there terminating.
Par 2: That part of the North Half of the vacated 26th St. dedicated in the plat of
"American Security Investment Co's Oak Terrace" lying between the Northerly extensions
across it of the East and West lines of Lot 14, Block 2, in said plat.
Findings
Whereas, the property is located in the R-1 Single Family Residence Zoning District, and
religious institutions are allowed in this district by conditional use permit.
Whereas, the property is guided “Civic” in the comprehensive plan, which allows religious
institutions.
Whereas, the property has been used continuously as a religious institution since 1968,
and Wat Prom will continue to use it as such.
Whereas, the use of this property as a religious institution is consistent with and
supportive of principles, goals, objectives, land use designations, redevelopment plans,
neighborhood objectives, and implementation strategies of the comprehensive plan.
Whereas, the use is not detrimental to the health, safety, morals and general welfare of
the community as a whole. It will not have undue adverse impacts on the use and enjoyment of
properties, existing and anticipated traffic conditions, parking facilities on adjacent streets, and
values of properties in close proximity to the conditional use.
Whereas, the use is consistent with the regulations, intent and purpose of city code and
the zoning district in which the conditional use is located. The proposed plan with conditions of
City council meeting of September 17, 2018 (Item No. 8c) Page 7
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
approval, will meet the conditions required for a religious institution facility and the proposed
building, parking lot and site improvements.
Whereas, the use will not have undue adverse impacts on governmental facilities, services
or improvements which are either existing or proposed.
Whereas, the site design for the place of worship is consistent with the design and other
requirements of site and landscape plans adopted as part of the conditions imposed on the use
by the city council.
Whereas, the use and site design are consistent with the city’s stormwater, sanitary
sewer, and water plans. On-site stormwater management improvements will be made as part
of the site improvements. The existing utilities have capacity for the use.
Whereas, the city council has determined that the conditional use permit application
meets the requirements for a religious institution in the R-1 district, including:
1. All buildings shall be located at least 30 feet from any lot line of a lot in an R
district.
2. An off-street passenger loading area shall be provided in order to maintain
vehicular and pedestrian safety.
3. Outdoor recreational and play areas shall be located at least 25 feet from any lot in
an R district.
4. Access shall be to a roadway identified in the comprehensive plan as a collector or
arterial or shall be otherwise located so that access can be provided without
generating significant traffic on local residential streets.
Whereas, the contents of Case No. 18-32-CUP are hereby entered into and made part of
the record of decision for this case.
Conclusion
Now therefore be it resolved that the conditional use permit is hereby approved and
accepted by the city council as being in accord and conformity with all ordinances, city plans
and regulations of the City of St. Louis Park, provided, however, that this approval is made
subject to the opinion of the City Attorney and Certification by the city clerk and subject to the
following conditions:
1. The site shall be developed, used and maintained in conformance with the official
exhibits. The official exhibits include:
a. Exhibit A: C4.1 - Paving & Geometric Plan
b. Exhibit B: C2.0 - Grading and Erosion Control Plan
c. Exhibit C: L101 and L102 - Landscape Plan
d. Exhibit D: C3.0 - Utility Plan
e. Exhibit E: Photometric Plan
f. Exhibit F: C1.0 - Demolition Plan
g. Exhibit G: A100 and A110 - Floor Plan
2. Concrete curbing and landscaped parking lot islands shall be installed as shown on
the approved exhibit.
City council meeting of September 17, 2018 (Item No. 8c) Page 8
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
3. Landscaping shall be installed as shown on the approved exhibit.
4. The westerly 9 parking spaces shall be removed from the plan, the proposed
retaining wall shall move easterly, and additional landscaping and screening shall be
provided between the parking lot and Vernon Avenue South.
5. All utilities shall be buried.
6. The following must be completed prior to issuance of a city permit:
a. A financial guarantee shall be submitted to ensure the completion of the
landscaping, sidewalk, retaining wall and erosion control.
b. Tree replacement fees in the amount of $103,180. The amount may be revised
to correspond with additional trees planted on-site or revisions to the tree
replacement calculation. The revision to the fee and landscaping plan may be
approved administratively by the city.
c. A letter of map amendment shall be approved by FEMA.
d. Assent form and official exhibits must be signed by property owner.
7. All required permits shall be obtained prior to starting construction, including but
not limited to:
a. NPDES grading/construction permit.
b. City of St. Louis Park erosion control, right-of-way, and parking lot permits.
c. Minnehaha Creek Watershed District stormwater management permit.
8. The applicant shall comply with the following conditions during construction:
a. The site shall be kept free of dust and debris that could blow onto neighboring
properties.
b. Public streets shall be maintained free of dirt and shall be cleaned as necessary.
c. The Zoning Administrator may impose additional reasonable conditions if it
becomes necessary in order to mitigate the temporary impacts on surrounding
properties during construction.
d. All construction vehicles hauling equipment and materials to and from the site
shall utilize Highway 100 and Utica Avenue South. Vernon Avenue South shall
not be used.
9. In addition to other remedies, the developer or owner shall pay an administrative
fee of $750 per violation of any condition of this approval.
The City Clerk is instructed to record certified copies of this resolution in the Office of the
Hennepin County Register of Deeds or Register of Titles as the case may be.
Reviewed for administration: Adopted by the City Council September 17, 2018
Thomas K. Harmening, City Manager Jake Spano, Mayor
Attest:
Melissa Kennedy, City Clerk
City council meeting of September 17, 2018 (Item No. 8c) Page 9
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
EXCERPT - UNOFFICIAL MINUTES
PLANNING COMMISSION
AUGUST 15, 2018 – 6:00 p.m.
MEMBERS PRESENT: Lynne Carper, Matt Eckholm, Jessica Kraft, Claudia Johnston-Madison,
Lisa Peilen, Joe Tatalovich, Alanna Franklin
MEMBERS ABSENT: Carl Robertson (unexcused)
STAFF PRESENT: Jacquelyn Kramer, Gary Morrison, Sean Walther
A. Conditional Use Permit – Wat Promwachirayan (Wat Prom)
Applicant: Mark Snyder, Construction Results Corp.
Location: 2544 Highway 100 S.
Case No.: 18-32-CUP
Gary Morrison, Assistant Zoning Administrator, presented the staff report. He explained
that Wat Prom anticipates three phases of development. The conditional use permit is for
Phase 1 to expand the parking lot, construct storm drainage and to export more than 400
cubic yards of material. Mr. Morrison explained that phases two and three will require
separate major amendments to the conditional use permit.
Mr. Morrison discussed details of the proposed retaining wall and fence.
Mr. Morrison summarized comments received at two neighborhood meetings.
Mr. Morrison said the applicant is willing to connect their privacy fence with the neighbor’s
privacy fence to the north to prevent people from cutting through their property.
Mr. Morrison said due to a neighborhood concern the temple is willing to make a change
and provide revised drawings for council consideration. This change is to the yard along
Vernon Avenue South where nine parking spaces would be removed and the retaining
wall moved 16 feet to the east. This would provide approximately 30 feet of space
between the sidewalk, and fence which is more consistent with the front yards of the
area. This would also provide more space for landscaping.
Mr. Morrison reviewed all recommended conditions for approval of the conditional use
permit.
Commissioner Kraft asked for clarification of trees planted for Phase I.
Commissioner Carper asked about landscaping other than trees.
Commissioner Carper asked why such a large parking lot is needed.
City council meeting of September 17, 2018 (Item No. 8c) Page 10
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
Mr. Morrison responded that the parking lot is being sized for the future. Building it all
now is the most economical way to do it, especially since the stormwater retention will be
constructed underneath the parking lot.
Commissioner Carper asked about the usage of the parking lot.
Darin Troftgruben, project manager and temple member, spoke about the current
outdoor Sunday market from 10 a.m. – 4 p.m., cultural events and large religious events
which would use the expanded parking lot. He said there are not many evening events.
He spoke about LED lighting in the parking lot. He said the lighting could be put on a timer
to address neighborhood concern. He noted the lot has also been lowered to reduce
illumination from the lot.
Mr. Walther spoke about the need for security lighting which property owners often
determine with the police department.
Vice Chair Johnston-Madison opened the public hearing.
Dale Anderson, 2700 Vernon Ave. S., said he was a charter member of the Reformation
Church and has deep roots there. He discussed how he thought most of the parishioners
were able to walk to the church and he didn’t understand there were also traffic problems
until five years ago. He said he spoke with a minister who thought it’s a terrible site for a
church because of ingress and egress problems. People had to go through the
neighborhood to enter and leave the site which could result in tremendous traffic problems
to 27th St., Vernon and Webster streets. Mr. Anderson said he’s concerned about traffic.
He spoke about Reformation Church and the synagogue across the highway having traffic
problems, unless people were able to walk there. He said he’s pleased to see that two of
the issues he brought to the neighborhood meeting were mitigated; ugly sight lines and
traffic noise from Hwy. 100 coming into the neighborhood. He said so far Wat Prom has
been an excellent neighbor but he’s concerned about long term plans dramatically
increasing services and events and the impact it will have on traffic in the neighborhood.
Sharon Lehrman, 2610 Vernon Ave. S., said they greatly welcome Wat Prom into the
neighborhood. She said Wat Prom is an amazing neighbor. She said her concern is about
the loss of so many trees, especially with Phase I. Her request is that as many trees as
possible be retained before Phase II starts. Plans can change and if Phase II didn’t occur,
losing all of those trees would be terrible. She said the trees also serve as a noise barrier
from Hwy. 100.
Diane Steen-Hinderlie, 2829 Yosemite Ave. S., said she is alarmed that the sanctuary
square might be torn down. She said a dozen people worked very hard on preserving the
structure. She said she was so happy to have Wat Prom move in as neighbors, until she
read this plan. She spoke about the book Lost Twin Cities. She said mid-century modern
architecture is now a very important architectural element for preservation. She showed a
photograph from the book regarding Reformation Church complex. She said it shouldn’t
be altered other than surface things. Ms. Steen-Hinderlie said the acoustic elements of
the square building should be saved as these elements were the prototype for
City council meeting of September 17, 2018 (Item No. 8c) Page 11
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
Minneapolis’ Orchestra Hall. She suggested this space could also be rented as it has
perfect seating for community concerts. She said the city should have a heritage
preservation commission.
Tom Schmitz, 2571 Vernon Ave. S., a 22-year resident, said there is a natural barrier
between the frontage road and commercial. Phase I, 2 and 3 will open up that barrier. He
said we can’t talk about Phase 1 without considering Phases 2 and 3. Why would you build
a large parking lot if Phases 2 and 3 weren’t going to happen. The neighborhood is
concerned about loss of buffer and facing commercial. He said the garden has been a great
asset and should be preserved. He said he wishes the city could purchase the garden.
Sue Wolfe, 2600 Vernon Ave. S., lives directly across from the path. She said she and her
husband each owned businesses in the city. She said she was a founding member of
Friends of the Arts and she started Day One at the high school. She said the
neighborhood process has been extraordinary and the temple is a wonderful neighbor.
She said she shares concerns about losing green space, trees and the buffer from Hwy.
100. The meetings have been productive and she assumes they will continue being
productive. She said her concern is that the Planning Commission decision tonight would
not inhibit future changes. Many things can change. She asked if Phase 1 is approved is it
possible to amend it along the way as changes are made. Neighbors have mentioned
being interested in purchasing trees for the property. She is concerned about the
maintenance of the parking lot. She said currently the temple has no paid staff and
operates with volunteerism. She said she and her husband do take care of the path, mow
across the street, and try to keep it looking good. She has concerns about how the large
parking lot will be maintained over the years.
Lisa Robinson, 2575 Vernon Ave. S., said she agreed with many speakers that the process
has been very good and the temple has been a great neighbor. She said Vernon is a
residential street and the integrity of the residential street needs to be maintained. The
larger setback will help. She spoke about connecting the fence. Ms. Robinson said she
would like a completion date of when the parking lot will be done to make sure trees are
planted, escrow for trees is provided, and making sure the project gets finished. She said
she doesn’t want to see the area left in disarray for a long time, waiting for funding.
Kathryn McKeen, 2834 Vernon Ave. S., said her concern is traffic. She said currently
drivers exit Hwy. 100, back up on the frontage road by the dealership and come through
the neighborhood very fast. She said she is often unable to back out of her driveway
because of cut through traffic. Ms. McKeen said if 200 more vehicles are trying to get into
that space the traffic will get worse. The traffic is already problematic.
Vice Chair Johnston-Madison closed the public hearing.
Commissioner Peilen commented that many people walk to Beth El Synagogue on the
Sabbath. She added that for any major service the Beth El parking lot is packed, many
people park on Salem Ave., and there is driving through the neighborhood. She said the
point made about preserving trees until Phase 2 is good.
City council meeting of September 17, 2018 (Item No. 8c) Page 12
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100
Mr. Morrison responded due to the grading and excavation for the parking lot most of the
trees must be removed. Trees on the south side will be saved until Phase 2 is constructed.
The intent is to get new landscaping in as soon as possible so that when Phase 2 starts
there will be 10 years of growth. The intent is to plant the area with coniferous trees with
year round screening.
There was a discussion about Mr. Schmitz’ concern about loss of barrier to the residential
side at Phase 2.
Mr. Morrison said the intent is to minimize the impact on Vernon Avenue South by having
the fence and building meet the same setback required for the homes. Additional
landscaping will provide green space along that area. During Phases 2 and 3 there will be
a public process, so additional modifications can be made at that time.
Commissioner Peilen asked about the 10-year gap between Phase 1 and 2.
Mr. Morrison responded it is about fund raising.
Commissioner Eckholm asked if any trees might be saved by the retaining wall being
moved to the east.
Mr. Morrison said that will be evaluated. Construction of the wall itself will require some
digging to anchor the wall. Grading also needs to be done for sidewalk.
Commissioner Peilen made a motion recommending approval of the conditional use
permit. Commissioner Eckholm seconded the motion.
Commissioner Peilen said her level of discomfort is about the 10 years between Phase 1
and 2. What happens if Phase 2 doesn’t materialize?
Commissioner Tatalovich said he agreed.
Commissioner Peilen asked why not raise more funds now and begin a few years down
the road.
Mr. Troftgruben said the phased approach was presented to the temple by the city
because the parking lot needs to be replaced now. Repairing it today means handling
stormwater, sewer, utilities, access and lighting. He commented that a lot of the traffic
isn’t just about people coming. It is about them trying to find parking spots. He spoke
about outdoor activities being their largest fundraisers. He said if they don’t have a large
parking lot to accommodate those activities it affects Phases 2 and 3.
Commissioner Carper said the conditional use permit is for a parking lot. The applicant
has the right to build a parking lot and do nothing other than build a parking lot. He said
there are conditions and there is no reason to deny it based upon future activities.
The motion recommending approval of the conditional use permit passed on a vote of 6-0.
VIEW OF TEMPLE FROM NORTHEASTVIEW FROM HIGHWAY 100
VIEW OF SERVICE HALL FROM NORTHEASTVIEW FROM VERNON AVENUE
CONCEPTUAL IMAGES PROVIDED BY WAT PROMWACHIRAYAN OF MINNESOTA
DATE
PROJECT #
PROJECT STATUS
DRAWN BY
CHECKED BY
2018 BKBM Engineers
All rights reserved.
This document is an instrument of service and is the property of BKBM
Engineers and may not be used or copied without prior written consent.
C
I hereby certify that this plan, specification or
report was prepared by me or under my
direct supervision and that I am a duly
Licensed Professional Architect under the
laws of the state of Minnesota.
Date Lic. No.
NOT FOR
CONSTRUCTION
KEY PLAN
2544 Highway 100 South
St. Louis Park, Minnesota
55416
18234
cd's
xxxxx
Revisions
No. Description Date
Licensee
07-09-2018
xx
xx
xx/xx/xxxx
WAT PROM
BUDDHIST TEMPLE
STUDIO ARCHITECTS
Studio 55 Architects, LLP
10700 Highway 55, suite 275
Plymouth, MN 55441
763.544.8370
studio55architects.com
CONCEPTUAL
IMAGES
A200
City council meeting of September 17, 2018 (Item No. 8c)
Title: Wat Promwachirayan conditional use permit for 2544 Hwy. 100 Page 14
Meeting: City council
Meeting date: September 17, 2018
Action agenda item: 8d
Executive summary
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
Recommended action: Motion to adopt Resolution approving a conditional use permit and
variances for construction of an apartment building at 3601 Phillips Parkway, with conditions.
(An affirmative vote of four councilmembers is needed to approve the conditional use permit
and variance applications.)
Policy consideration:
• Does the conditional use permit (CUP) application meet the zoning requirements for a
multi-family dwelling?
• Are the variance applications in harmony with the general purposes and intent of the
zoning ordinance and consistent with the comprehensive plan?
• Do the variance applications demonstrate a practical difficulty in complying with the
zoning ordinance?
Summary: Ben Delwiche of KaasWilson Architects, on behalf of North Shore Development
Partners, requests a conditional use permit for import/export of soil and material associated
with construction, and five variances to build a second apartment building at 3601 Phillips
Parkway. The variance requests include an increase in the maximum allowed ground floor area
ratio (GFAR); an increase in the maximum allowed floor area ratio (FAR); a reduction in the
amount of required parking; and a reduction in the side yard widths.
A neighborhood meeting was held by the applicant on August 8, 2018, at Urban Park
Apartments. About 10 residents were in attendance and expressed concerns about parking on
the site. The planning commission held a public hearing on August 15, 2018, at which time two
residents provided feedback on the project. The planning commission recommended approval
of the application 5-0 with one abstention.
Financial or budget considerations: Not applicable.
Strategic priority consideration: St. Louis Park is committed to providing a broad range of
housing and neighborhood oriented development.
Supporting documents: Discussion
Resolution
Planning commission minutes
Site plan & renderings
Prepared by: Jacquelyn Kramer, Associate Planner
Reviewed by: Sean Walther, Planning and Zoning Supervisor
Karen Barton, Community Development Director
Approved by: Tom Harmening, City Manager
City council meeting of September 17, 2018 (Item No. 8d) Page 2
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
Discussion
Background: The subject property was former railroad right-of-way. The current multi-family
use was developed in 2003 by the same group that owns the property today. Phase I of Urban
Park Apartments consists of 90 apartment units, including 23 units affordable at 50% area
median income (AMI). The existing building contains a mix of one, two and three-bedroom
units and 72 underground parking stalls and 67 surface parking spaces. The existing site has a
housing density of less than 30 units per acre. The North Cedar Lake Regional Trail runs along
the southwest side of the property.
Present considerations:
The applicant would like to build a second apartment building on the same parcel, south of the
existing building and partially over the existing surface parking lot. Phase II of Urban Park
Apartments would contain 61 studio, one and two-bedroom units, as well as structured and
surface parking. 15% of the total units in the two buildings would be affordable at 50% AMI.
Phase II also includes new outdoor amenities that will be available to residents of both
buildings.
Conditional Use Permit (CUP). Multi-family dwellings are permitted with conditions in the RC
High-Density Multiple-Family Residence zoning district. This application requires a conditional
use permit for two reasons:
1. To allow more than one principal building on a lot.
2. To allow import or export of more than 400 cubic yards of soil.
City council meeting of September 17, 2018 (Item No. 8d) Page 3
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
The planning commission and staff have found this application to meet all CUP and RC zoning
district conditions.
Construction staging. The regional trail will remain open during construction, with the
exception of temporary disruptions and detours, and the trail will be fully open after
construction is completed. Access to Phillips Parkway for neighbors and emergency response
vehicles will be maintained throughout construction. A preconstruction meeting and parking
plan for construction vehicle parking will be a condition of approval and required before
construction starts.
Parking. The city requires one parking space per bedroom for multi-family residences;
therefore, the code requires 230 parking spaces for both apartment buildings on the site.
The site plan provides for 204 off-street parking spaces in surface and underground parking
structures. The applicant seeks a variance to reduce the amount of required off-street parking
by 26 spaces from 230 to 204. Additionally, the applicant provided a parking management plan
for the apartments. On-site management will be required to enforce the parking plan and any
changes to this plan will require approval of the city of St. Louis Park.
Staff note that the current property managers have implemented parking management plans in
other developments in St. Louis Park, and the city has had positive experiences with the parking
management plans and responsiveness to issues with this company. Staff also note that this
location has good transit and trail access as well numerous commercial and retail services
within walking distance.
Variance requests. The applicant requests five variances in order to construct a second
apartment building on the site. The planning commission and staff support the variances to
allow construction of a second apartment building on the site, which would otherwise not be
possible due to the narrow lot width. This second apartment building furthers the city goal of
providing a broad range of housing and neighborhood development. The findings supporting
the variances are included in the attached draft resolution. Below is the list of variances that
are requested.
1. Floor area ratio (FAR): The applicant seeks a variance to increase the maximum FAR on
the site from 1.2 to 1.22.
2. Ground floor area ratio (GFAR): The applicant seeks a variance to increase the maximum
GFAR on the site from 0.25 to 0.41.
3. Parking Reduction: The applicant seeks a variance to reduce the amount of required off-
street parking by 26 spaces from 230 to 204.
4. Side Setback 1: The applicant seeks a variance of 27.5 feet to reduce the side setback on
the west side of the property from 54.5 feet to 27.0 feet.
5. Side Setback 2: The applicant seeks a variance of 41.5 feet to reduce the side setback on
the east side of the property from 49.5 feet to 8.0 feet.
Next steps: If the city council approves the conditional use permit and five variances, the
applicant will apply for building permits to begin construction of the second apartment building.
City council meeting of September 17, 2018 (Item No. 8d) Page 4
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
Resolution No. 18-____
Resolution approving a conditional use permit and variances for
3601 Phillips Parkway
Whereas, Ben Delwiche of KaasWilson Architect, on behalf of North Shore Development
Partners, applied for a conditional use permit and variances for the purpose of constructing an
apartment building at 3601 Phillips Parkway; the property is legally described as follows, to-wit:
All that portion of Burlington Northern Railroad Company’s (formerly Great Northern
Railway Company) 100 foot wide Hopkins to Hopkins Jct., Minnesota Branch Line Right-
of-Way, including improvements, if any, now discontinued, being 50 feet wide on each
side of said Railroad Company’s Main Track centerline as originally located and
constructed upon, over and across the Southwest Quarter of Section 18, Township 117
North, Range 21 West, Hennepin County, Minnesota, bounded on the North by the
Southeasterly extension of the Northeasterly boundary line of the Federation Addition,
according to the recorded plat thereof, Hennepin County, Minnesota, and bounded on
the South by the following described line:
Commencing at the Southeast corner of said Southwest Quarter of Section 18; thence
South 89 degrees 04 minutes 39 seconds West, assumed bearing, a distance of 1086.15
feet, along the South line of said Southwest Quarter, to an intersection with the Easterly
line of said Burlington Northern Railroad Company’s discontinued 100 foot right-of-way;
thence North 20 degrees 49 minutes 09 seconds East, a distance of 224.00 feet along
said Easterly line to the point of beginning of the line to be described; thence North 69
degrees 10 minutes 51 seconds West a distance of 44.73 feet; thence South 32 degrees
38 minutes 56 seconds west a distance of 269.61 feet to the intersection of said South
line of the Southwest Quarter of Section 18 and the Westerly line of said discontinued
right-of-way and said line there terminating.
Whereas, the property is guided High Density Residential in the Comprehensive Plan
future land use map.
Whereas, the property is located in the R-C High-Density Multiple-Family Residence
zoning district property.
Whereas, the site was formerly railroad right-of-way. The current multi-family use was
developed in 2003 and this use has continued to the present day.
Whereas, the applicants request a conditional use permit to allow a multiple-family
residence in the R-C zoning district, to allow more than one principal building on a lot, and to
allow import/export of more than 400 cubic yards of soil.
Whereas, the applicant requests variances from the requirements of Zoning Ordinance
Section 36-167(f)(2) to allow an increase of 0.02 to the maximum floor area ratio from 1.2 to
1.22, and to allow an increase of 0.16 to the maximum ground floor area ratio from 0.25 to
0.41; a variance from the requirements of Zoning Ordinance Section 36-361(c)(3) to allow a
City council meeting of September 17, 2018 (Item No. 8d) Page 5
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
reduction of 26 parking spaces to the number of required parking spaces from 230 to 204
required of multi-family residential buildings; and a variance from the requirements of Zoning
Ordinance Sections 36-167(f)(8) and 36-167(f)(9) to allow a reduction of 27.5 feet to the
required west side yard from 54.5 feet to 27.0 feet, and a reduction of 41.5 feet to the required
east side yard from 49.5 feet to 8.0 feet required in the R-C High-Density Multiple-Family
Residence zoning district.
Findings
Whereas, the city council has determined that the applications meet the conditions for
multiple-family residences in the R-C zoning district conditions, including:
1. Access shall be to a roadway identified in the comprehensive plan as a collector or
arterial or shall be otherwise located so that access can be provided without
generating significant traffic on local residential streets.
2. A minimum of 12% of the building lot shall be developed as designed outdoor
recreation area.
3. The minimum spacing between buildings shall be the average heights of the
buildings.
4. All buildings shall be located a minimum of 15 feet from the back of the curb line
of internal private roadways or parking lots.
5. Sidewalks with a minimum width of five feet shall be provided along all sides of the
lot that abut a public street. Sidewalks shall also be provided between the public
street and parking areas to all building entrances.
Whereas, the property is guided “High Density Residential” in the comprehensive plan,
which allows multi-family dwellings.
Whereas, the use of this property as a multi-family dwelling is consistent with and
supportive of principles, goals, objectives, land use designations, redevelopment plans,
neighborhood objectives, and implementation strategies of the comprehensive plan.
Whereas, the use is not detrimental to the health, safety, morals and general welfare of
the community as a whole. It will not have undue adverse impacts on the use and enjoyment of
properties, existing and anticipated traffic conditions, parking facilities on adjacent streets, and
values of properties in close proximity to the use.
Whereas, the use is consistent with the regulations, intent and purpose of city code and
the zoning district in which the use is located. The proposed plan, with staff recommended
conditions of approval, will meet the conditions required for a multi-family dwelling and the
proposed building, parking lot and site improvements.
Whereas, the use will not have undue adverse impacts on governmental facilities, services
or improvements which are either existing or proposed.
Whereas, the site design for the apartment building is consistent with the design and
other requirements of site and landscape plans prepared by or under the direction of a
City council meeting of September 17, 2018 (Item No. 8d) Page 6
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
professional landscape architect or civil engineer registered in the state and adopted as part of
the conditions imposed on the use by the city council.
Whereas, the use and site design are consistent with the city’s stormwater, sanitary
sewer, and water plans. On-site stormwater management improvements will be made as part
of the site improvements. The existing utilities have capacity for the use.
Whereas, the variances are in harmony with the general purposes and intent of the
Zoning Ordinance:
1. The intent of ground floor area ratio and floor area ratio provisions are to reserve
space on a lot for parking, landscaping and outdoor recreation area, and to control
the scale of the building. With the granting of these variances the new building will
still meet landscaping and designed outdoor recreational area requirements, while
permitting the construction of a functional apartment building. The proposed
building is similar to the scale of other buildings in the area. Parking is provided
underground to maintain open space.
2. The proposed site plan reduces surface parking in order to help achieve the
outdoor amenity space requirement in the code. The ordinance allows reductions
in required parking when certain conditions exist. The presence of on-street
parking, the regional trail, and transit will help decrease parking demand on the
site.
3. The intent of the side yard requirements in the ordinance is to ensure sufficient
space between buildings and uses to avoid negative impacts on neighboring
properties. The reduced side yards will still allow sufficient space between
buildings, the regional trail, and adjacent uses.
Whereas, the variances are consistent with the comprehensive plan. They allow the
construction of a second apartment building on the site, which would otherwise not be possible
due to the narrow lot width of 100 feet. This second apartment building allows the site to help
meet the 2030 Comprehensive Plan goal to “provide a broad range of housing and
neighborhood development.” The second building contains a mix of smaller units than the
existing building and offers more housing variety on the site. This project will also provide
amenities not previously available to residents.
Whereas, there are practical difficulties in complying with the Zoning Ordinance. The
request for variances is due to the narrow width of the property, which is not created by the
landowner but rather due to the history of the site as railroad right-of-way. The proposed
apartment building is similar in size, character and side yards to the existing apartment building
on site, and will not alter the essential character of the locality. Without these variances,
construction of an additional apartment building would be impossible.
Whereas, the granting of the variance is necessary for the preservation and enjoyment of
a substantial property right:
1. Due to the narrow width of the lot, without the ground floor area ratio and floor
area ratio variances to allow more intensive coverage of the lot, no new multi-
family residential building could be constructed on the site. With this proposal the
City council meeting of September 17, 2018 (Item No. 8d) Page 7
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
parcel meets the density allowed in the land use designation and meets outdoor
amenity requirements.
2. Due to the narrow width of the lot, without a parking variance no new multi-family
residential building could be constructed on the site that meets off-street parking
requirements.
3. Meeting the required side yards would not allow for a functional building on the
site.
Whereas, the granting of the variances will not merely serve as a convenience to the
applicant but is necessary to alleviate a practical difficulty:
1. The narrow width of the lot creates a practical difficulty for any additional
development to meet maximum ground floor area ratio and floor area ratio
requirements.
2. Granting the parking variance alleviates the difficulty of construction 35 additional
off-street parking spaces on the narrow lot.
3. The narrow width of the lot creates a practical difficulty for any functional building
to meet required side yards.
Whereas, the contents of Case Nos. 18-30-CUP, 18-34-VAR, 18-35-VAR, 18-36-VAR, 18-37-
VAR, and 18-38-VAR are hereby entered into and made part of the record of decision for this
case.
Conclusion
Now therefore be it resolved that the conditional use permit and variances are hereby
approved and accepted by the city council as being in accord and conformity with all
ordinances, city plans and regulations of the City of St. Louis Park, provided, however, that this
approval is made subject to the opinion of the City Attorney and Certification by the city clerk
and subject to the following conditions:
1. The site shall be developed, used and maintained in conformance with the official
exhibits. The official exhibits include:
a. Exhibit A: SD-000 Cover Sheet
b. Exhibit B: SD-001 Area Map
c. Exhibit C: SD-002 Construction Plan
d. Exhibit D: SD-100 Site Plan
e. Exhibit E: SD-300 Floor Plans
f. Exhibit F: SD-301 Floor Plans
g. Exhibit G: SD-500 Exterior Elevations
h. Exhibit H: SD-501 Exterior Elevations
i. Exhibit I: SD-502 Perspectives
j. Exhibit J: C0.0 Title Sheet
k. Exhibit K: Survey
l. Exhibit L: C1.0 Removals Plan South
m. Exhibit M: C1.1 Removals Plan North
n. Exhibit N: C2.0 Site Plan South
o. Exhibit O: C2.1 Site Plan North
City council meeting of September 17, 2018 (Item No. 8d) Page 8
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
p. Exhibit P: C2.2 Site Plan Enlargements
q. Exhibit Q: C3.0 Grading Plan South
r. Exhibit R: C3.1 Grading Plan North
s. Exhibit S: C4.0 Utility Plan South
t. Exhibit T: C4.1 Utility Plan North
u. Exhibit U: L1.0 Landscape Plan South
v. Exhibit V: L1.1 Landscape Plan North
w. Exhibit W: SW1.0 SWPPP – Existing Conditions
x. Exhibit X: SW1.1 SWPPP – Proposed Conditions
y. Exhibit Y: SW1.3 SWPPP – Narrative
z. Exhibit Z: SW1.4 SWPPP – Attachments
aa. Exhibit AA: SW1.5 SWPPP - Attachments
bb. Exhibit BB: Haul Route
cc. Exhibit CC: Parking Management Plan
2. The off-street parking provided on the site shall be managed and used to
accommodate the parking demand of residents, guests and employees for both
buildings located on the property. Every dwelling unit shall have access to at least
one off-street parking space.
3. All required permits shall be obtained prior to starting construction, including but
not limited to:
a. NPDES grading/construction permit.
b. City of St. Louis Park building, erosion control, right-of-way, and sign
permits.
c. Minnehaha Creek Watershed District stormwater management permit.
4. Prior to issuance of city building or erosion control permits:
a. The applicant shall amend the plans to show proof of parking for 41
additional bicycle parking spaces.
b. A parking management plan shall be submitted for administrative review
and approval by the city.
c. Additional details on the stormwater treatment facility shall be submitted
to the city for administrative review and approval.
d. The applicant shall coordinate with Three Rivers Park District on the design
and amenities in the proposed trail head south of the property.
e. A sign plan that conforms to all requirements in the zoning code shall be
submitted for city review and approval.
f. The city assent form and the official exhibits shall be signed by property
owner prior to issuance of a building permit.
5. Prior to the start of construction:
a. Pictures shall be taken of the pavement in the turnaround on Phillips
Parkway to document any additional damage caused by construction
traffic.
b. A preconstruction meeting shall be held with the appropriate
development, construction, private utility, and city representatives.
c. A parking plan for construction workers and vehicles shall be submitted for
administrative review and approval by the city.
6. In addition to other remedies, the developer or owner shall pay an administrative
fee of $750 per violation of any condition of this approval.
City council meeting of September 17, 2018 (Item No. 8d) Page 9
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
The City Clerk is instructed to record certified copies of this resolution in the Office of the
Hennepin County Register of Deeds or Register of Titles as the case may be.
Reviewed for administration: Adopted by the City Council September 17, 2018
Thomas K. Harmening, City Manager Jake Spano, Mayor
Attest:
Melissa Kennedy, City Clerk
City council meeting of September 17, 2018 (Item No. 8d) Page 10
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
Unofficial Minutes
Planning Commission
August 15, 2018
B. Urban Park Apartments
Applicant: Ben Delwiche, KaasWilson Architects
Location: 3601 Phillips Parkway
Case Nos.: 18-33-CUP, 18-34-VAR, 18-35-VAR, 18-36-VAR
18-37-VAR, 18-38-VAR
Jacquelyn Kramer, Associate Planner, presented the staff report. The applicant requests
a conditional use permit for import/export of soil and material associated with
construction, and five variances to build a second apartment building.
Ms. Kramer reviewed vehicular parking. She provided a zoning analysis and noted two
conditions of approval required for the parking variance: 1) all off-street parking spaces
on the site will be made available to residents in both buildings; and 2) a parking
management plan will be required as a condition of approval for the parking variance.
Ms. Kramer reviewed conditional use permit requirements and provided an analysis of
the variance requests.
Ms. Kramer stated construction is anticipated to begin in January 2019 and will last
approximately one year. She said Phillips Parkway and the regional trail will remain
open throughout construction.
Ms. Kramer discussed the public input process. Concerns of the 10 residents attending
the August 8, 2018 neighborhood meeting regarded parking. The property manager
discussed a proposed parking permit system at that meeting. The staff report included
a letter in opposition to the project from a community member.
Commissioner Peilen said the applicant is about 35 spaces short of the requirement.
Ms. Kramer stated based on the code requirements they are short, but the applicant
argues that based on the demand that is experienced in the current building there
wouldn’t be a parking shortage.
There was a discussion about parking management plans mitigating impacts on a
neighborhood. In response to questions, Sean Walther, Planning and Zoning
Supervisor, stated that parking management plans establish the approach management
will take to effectively use the parking available and reduce problems. It can be an
enforcement mechanism if complaints are received.
Ben Delwiche, applicant, KaasWilson Architects, spoke about the proposed parking
management plan. He discussed the balance of the unit mix on the site and how that
affects parking needs. Smaller units are proposed for the new building. He stated how
City council meeting of September 17, 2018 (Item No. 8d) Page 11
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
the requested variances provide consistency with the look of the existing building, site
and the trail.
Mr. Delwiche stated that originally the applicant proposed a larger new building. They
were urged by staff to reduce that size which has resulted in a plan that provides
building consistency, creates vast improvements to the site, and improves resident
amenities.
Commissioner Peilen asked if each unit would be guaranteed a permitted parking spot,
but not necessarily more than one.
Mr. Delwiche said every unit is guaranteed a parking stall. He discussed available
alternate means of transportation. He added that the city requires 10% parking be set
aside for guests. This is managed by signs on the site.
Brenda Hvambsal of Steven Scott Management said they manage Urban Park
Apartments. She noted that they also manage and do lease-up for Ellipse, e2, and
Shoreham developments. They are very familiar with parking management plans. She
discussed details of a plan. Ms. Hvambsal stated they are already in the process of
using parking permits at Urban Park Apts. She said there would be a spot guaranteed
per unit, not per bedroom.
Commissioner Eckholm discussed safety concerns bicyclists using the regional trail have
at the curb cuts at the parking lot because of landscaping and drivers pulling out rapidly
from the parking lot.
Mr. Delwiche responded that one of the things they’ve been working on is increasing
site lines of those particular entrances. He also spoke about temporary safety
measures at the trail that will be made during construction.
Commissioner Eckholm suggested doing more than increasing site lines; perhaps a
physical way of stopping cars rushing straight up to the street. He discussed raising the
trail area.
Mr. Walther said staff and the applicant will explore this and have a solution or proposal
when the application is presented to City Council.
Vice Chair Johnston-Madison opened the public hearing.
Donna Rock, 3601 Phillips Parkway, said she is a 30 year resident of St. Louis Park. Her
letter was included in the staff report. She said the south end of the proposed
building and the pool will take over a natural habitat. Currently there is a grill, seating,
space for dog walking, and wildlife. The best thing about living in Urban Park is the
aspect of park that is still there. There will be a major loss of trees. Ms. Rock said she
has concerns about the parking variance. Currently she doesn’t have to worry about
parking for her guests. She spoke about street parking not being available when
Sholom, located across the street, has events. Street parking isn’t always available.
City council meeting of September 17, 2018 (Item No. 8d) Page 12
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
She said she is concerned about the variance and the loss of green space between the
trail and the existing parking lot. She is concerned about safety for bikers and drivers
during the year of construction as one entrance/exit of the parking ramp will be closed
during that time. She said that will be particularly difficult in the winter because of ice
and the inclined driveway.
Ron Donacik, campus administrator, Sholom Senior Living, 3600, 3610, 3620 and 3630
Phillips Parkway thanked Urban Park Apts. management and tenants. He said they have
been great neighbors. He stated that the 400 plus Sholom residents are concerned
about parking. He said the evening and nighttime parking situation at Sholom is
relatively fluid. Weekday hours the parking lot is heavily congested. Weekday hours
along Phillips Pkwy is also heavily congested. He said Sholom is worried about their
parking lot being used for parking by Urban Park residents and guests. He stated that
having accessible and close parking for Sholom’s elderly residents is critical. He is
concerned about the ability of fire and police to get in and out of the area. Mr. Donacik
said all Sholom is asking is that there is a thorough parking plan to ensure that any
potential parking issues relative to Sholom are mitigated.
The Vice Chair closed the public hearing as no one else was present wishing to speak.
Commissioner Peilen said in this instance she would feel better if she could see a
parking management plan. She said she is quite familiar with the Sholom campus and
has been to the campus numerous times and parking is tough. Commissioner Peilen
commented that transit isn’t fully developed in St. Louis Park and isn’t necessarily an
option for everyone. She stated she is concerned about the parking variance.
Vice Chair Johnston-Madison said she feels it is a very tight project. She said she
believes parking is a huge issue and doesn’t feel she can support the application.
Commissioner Carper said he isn’t comfortable about the parking either. He said it
seems unusual not to include on-street parking in the parking count. He said he doesn’t
recall the Commission or the city ever refusing something based upon the lack of on-
street parking. He said he has heard some reasonable explanations on how the
apartment management will control parking and make this work based upon past
experience. He said he will support the request to move forward.
Mr. Walther explained that the off-street parking ordinance allows for any on-street
parking that is adjacent to a site to allow a reduction in off-street parking on a one-for-
one basis. He explained how that could reduce the variance request. Staff is familiar
with the site and is aware of the pressure for parking during the day in the area. That
drove staff’s decision to encourage the applicant to downsize the proposal. Mr. Walther
said staff was very conservative in not including the on-street parking. They took this
approach because of the unusual narrow site and historic use of the on-street parking
by the neighboring use. He said the city has good experience with parking plans and
the management company. The recommendation was also based upon Urban Park’s
current experience with parking.
City council meeting of September 17, 2018 (Item No. 8d) Page 13
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway
Commissioner Carper spoke about time of day considerations between Sholom and
Urban Park Apartments. He said he didn’t think the Commission should disqualify a
good project that adds more housing to the city, housing that would be more
affordable.
Commissioner Kraft said she’s concerned about parking but the project is taking a
challenging site and putting in a variety of housing types that aren’t available in their
existing building. She said the applicant is adding some other amenities, and due to its
location it might appeal to a group of people that might not all have cars. She said we
should be open to thinking about it in those terms.
Vice Chair Johnston-Madison said she can support the request now that she
understands that three-bedroom units wouldn’t all have 3 cars.
Ms. Rock stated that the party room holds 30-50 people. There would be no parking for
those guests. She added that management isn’t available outside of business hours to
deal with parking problems. Regarding the three-bedroom units, she said the younger
urban professionals who are roommates do have 3 vehicles. She said she doesn’t know
how many of the three-bedroom units are occupied by families.
Commissioner Peilen made a motion recommending approval of the conditional use
permit and variance with conditions. Commissioner Eckholm seconded the motion, and
the motion passed on a vote of 5-0-1 (Peilen abstained).
OUTDOOR RECREATION
AREA
TOTAL -16,390 ft2 (12% of
Site)
ENTRY PATIO
550 ft2
ENTRY PATIO
1,040 ft2
PUBLIC BIKE
TRAIL
7,400 ft2
DOG
RUN
800 ft2
POOL AREA
3,300 ft2
ROOF
DECK
1,600 ft2
CEDAR LAKE TRAIL
STOP
500 ft28'-0"25'-0"18'-2"27'-0"BUILDING SETBACK LINE
PROPERTY LINE
ROOF DECK
750 ft2
LAWN
GAMES
450 ft2
kaas
wilson
architects
North Shore Development Partners, LLC
St. Louis Park, MN
Urban Park Apartments Phase II
Site PlanSD-100
1" = 50'-0"1 Site Plan
NCity council meeting of September 17, 2018 (Item No. 8d)
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway Page 14
kaas
wilson
architects
North Shore Development Partners, LLC
St. Louis Park, MN
Urban Park Apartments Phase II
PerspectivesSD-502
VIEW FROM TRAIL LOOKING NORTH
VIEW FROM PHILLIPS PARKWAY LOOKING SOUTH
City council meeting of September 17, 2018 (Item No. 8d)
Title: Urban Park Apartments conditional use permit and variances for 3601 Phillips Parkway Page 15