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HomeMy WebLinkAbout2022/03/10 - ADMIN - Agenda Packets - Community Technology Advisory Commission - Regular Community technology advisory commission meeting March 10, 2022 6 p.m. If you need special accommodations or have questions about the meeting, contact Jacque Smith at jsmith@stlouispark.org or 952.924.2632, or the administration department at 952.924.2525. Community technology advisory commission The St. Louis Park Community Technology Advisory Commission is meeting in person in the community room on the first floor of St. Louis Park City Hall, 5005 Minnetonka Blvd. Members of the public may attend the meeting in person. Agenda 1. Call to order – roll call 2. Approval of minutes – Nov. 18, 2021 3. Updates a. Possible federal broadband-related funding through Infrastructure Investment and Jobs Act (IIJA) b. Impact of community-wide fiber on cable TV franchise revenues c. Broadband provider right-of-way fees 4. City communications and marketing overview 5. Feedback on CTAC charter and performance to date 6. Smart cities initiative committee check ins a. Connected communities b. Environment c. GIS-enabled applications i. Housing ii. Police department use of force iii. Race equity 7. 2022 meeting dates/proposed changes Scheduled Proposed change May 19 No change July 21 July 14 or 28 Sept. 15 No change Nov. 17 Nov. 10 8. Adjournment Community technology advisory commission meeting November 18, 2021 6 p.m. Minutes Community technology advisory commission Members present: Abe Levine, Michael Siegler, Bruce Browning, Konnor Slaats Members absent: Cindy Hoffman, Rolf Peterson, Kelly Heitz Staff present: Clint Pires, Jacque Smith Guests: None 1. Call to order – roll call Meeting called to order at 5:58 p.m. 2. Approval of minutes – Oct. 7, 2021 Browning moved, Siegler seconded, all approved the minutes as written. 3. Smart cities initiative committee check ins a. Connected communities Siegler reported they are meeting Friday, Nov. 19, with social services manager at STEP regarding building awareness about emergency broadband services. Browning said they are receptive and want to hear. Pires said they would have a good sense of who is in need. Pires also reminded the commission of the program that is a continuation of the emergency broadband program. Browning said he reached Nicole Morris at the University of Minnesota who is doing a study on crosswalk safety; she had been a guest on Almanac. She said she would come and talk to the group about the topic in spring 2022. Siegler suggested putting it on a list of future agenda topics. b. Environment Peterson is absent; nothing to report. c. GIS-enabled applications I. Housing Pires showed the current housing dashboard at https://stlouispark.maps.arcgis.com/apps/MapSeries/index.html?appid=2d159ec28 b1a4f2cb5618fcc73df0d0e and provided some explanation of the data presented on the dashboard. Levine asked who the audience is for the dashboard; Pires said it’s a combination of external and internal. II. Police department use of force Levine said there wasn’t much to report. Meeting with the police advisory commission was in early October; everyone had reviewed other cities’ use of force websites. They agreed they liked Evanston, IL; Lt. Garland was going to contact them to have a meeting but to date has not been able to make arrangements. Levine thinks this effort should be led by the PAC and not CTAC as they know what should be included for data. Slaats agreed with this approach. Pires said it’s reasonable to look to business side to determine business needs. Levine asked if staff would contact Lt. Garland for a meeting with Levine and Slaats on further direction. Smith will contact. Community technology advisory commission meeting November 18, 2021 III. Race equity Pires showed a draft of information that could be included on the dashboard. Categories include community engagement, workforce, livability and Just Deeds. Draft shows data sets that will help show progress in each area. There are several next steps, including gathering data, reconnecting with CTAC and hosting a meeting between CTAC and the human rights commission. 4. US Internet update Pires reported he met with US Internet recently and they intend to expand significantly in St. Louis Park in 2022. They have purchased a property on Gorham Avenue to serve as a central office. Pires arranged for USI to meet with city manager and with city council and will invite them to CTAC. Siegler said this emphasizes that it’s about making sure people can take advantage of existing and planned programs through volunteers and marketing. Pires agreed, and said for example the partnership with STEP will help. Computer literacy is also important and Pires said we should try to get dollars and support for digital literacy. He suggested the commission consider taking a role in that. Siegler said the current infrastructure bill is a historic opportunity to put as much thought into technology infrastructure as physical structure. Pires asked that everyone provide input as he puts together proposal. He also mentioned the concept that was suggested as a media center with cable funding. Siegler was emphatic that the plan should be as bold as those for Connect the Park and environmental issues, for example. He suggested that the changes to the world are permanent, and it will be important to have technology as an attractive reason for people to choose to live in St. Louis Park. 5. Officer elections Motion by Browning to nominate Mike Siegler as chair and Kelly Heitz as vice chair for 2022; seconded by Levine. All voted in favor. Motion carried. Browning thanked Levine for his service the past two years and everything he’s done. 6. 2022 meeting date options The group agreed to go with the six dates and add others as needed. Dates will be Jan. 20, March 17, May 19, July 21, Sept. 15, Nov. 17. 7. Adjournment: Siegler moved, Browning seconded. Meeting adjourned 7:04 p.m. ______________________________________ ______________________________________ Jacque Smith, liaison Abe Levine, chair member Chapter 2 Administration* Article I. In General Sec. 2-1. Official publications. Secs. 2-2--2-30. Reserved. Article II. City Council Sec. 2-31. Rules of procedure. Secs. 2-32--2-60. Reserved. Article III. Officers and Employees Division 1. Generally Sec. 2-61. Bonds. Sec. 2-62. Indemnification. Sec. 2-63. Authorization to issue citations. Secs. 2-64--2-90. Reserved. Division 2. City Manager Sec. 2-91. Duties and responsibilities. Secs. 2-92--2-120. Reserved. Division 3. Employees Sec. 2-121. Compliance with rules and policies of city. Secs. 2-122--2-160. Reserved. Article IV. Boards, Commissions and Committees Division 1. Generally Secs. 2-161--2-180. Reserved. Division 2. Community Technology Advisory Commission Sec. 2-181. Membership; terms Sec. 2-182. Organization. Sec. 2-183. Expenses of members. Sec. 2-184. Powers and duties. Secs. 2-185--2-210. Reserved. ---------- *Charter reference(s)--Government and officers, ch. 2; administration of city affairs, ch. 5. Cross reference(s)--Any administrative ordinances of the city not in conflict or inconsistent with the provisions of this Code saved from repeal, § 1-9(a)(3); any ordinance prescribing fees, fines, charges, rates, or other specific monetary values saved from repeal, § 1-9(a)(8); elections, ch. 10; law enforcement, ch. 16; administrative rules for false alarms, § 18-155; administration and enforcement of subdivision regulations, § 26-41 et seq.; utilities, ch. 32; administration and enforcement of zoning regulations, § 36-31 et seq. Supp. No. 42 (10-21) 2:1 St. Louis Park City Code ADMINISTRATION Division 3. Human Rights Commission Sec. 2-211. Purpose. Sec. 2-212. Membership; terms. Sec. 2-213. Organization. Sec. 2-214. Expenses of members. Sec. 2-215. Powers and duties. Secs. 2-216--2-240. Reserved. Division 4. Parks and Recreation Advisory Commission Sec. 2-241. Membership; terms. Sec. 2-242. Organization. Sec. 2-243. Expense of members. Sec. 2-244. Powers and duties. Secs. 2-245--2-270. Reserved. Division 5. Planning Commission Sec. 2-271. Membership; terms. Sec. 2-272. Organization. Sec. 2-273. Expenses of members. Sec. 2-274. Powers and duties. Secs. 2-275--2-300. Reserved. Division 6. Board of Zoning Appeals Sec. 2-301. Membership; terms. Sec. 2-302. Organization. Sec. 2-303. Expenses of members. Sec. 2-304. Powers and duties. Sec. 2-305. Decision subject to appeal to the city council. Secs. 2-306--2-320. Reserved. Division 7. Police Advisory Commission Sec. 2-321. Membership; terms. Sec. 2-322. Organization Sec. 2-323. Expenses of members. Sec. 2-324. Powers and duties. Division 8. Environment and Sustainability Commission: Sustainable SLP Sec. 2-331. Purpose. Sec. 2-332. Membership; terms. Sec. 2-333. Organization. Sec. 2-334. Expenses of members. Sec. 2-335. Powers and duties. Secs. 2-336—2-349. Reserved. Article V. Finance Sec. 2-350. Manner of Presentation of Claims. Sec. 2-351. Payment of Claims. Supp. No. 42 (10-21) 2:2 St. Louis Park City Code ADMINISTRATION § 2-61 Article I. In General Sec. 2-1. Official publications. All notices, ordinances, requests for bids upon contemplated purchases and contracts, resolutions or other preceedings which require publication as provided by state statute, the city Charter or city ordinance shall be published in full, partial, or summary form in at least one issue of the official newspaper. Secs. 2-2--2-30. Reserved. Article II. City Council* Sec. 2-31. Rules of procedure. The city council shall establish meeting times and shall adopt rules of procedure from time to time by resolution. Secs. 2-32--2-60. Reserved. Article III. Officers and Employees* Division 1. Generally Sec. 2-61. Bonds. (a) The following named city officials shall each, before entering upon the duties of their respective offices or employment, provide the city with a corporate surety bond in such form as approved by the city attorney as security for the faithful performance of their respective official duties for the city and the safekeeping of the public funds. The premium for corporate surety bonds shall be paid by the city. Such bonds shall be provided for the city manager, city clerk and city treasurer. (b) With the approval of the city council, the city manager may secure a single corporate surety bond or fidelity insurance coverage on other city employees and offices in such sums as the city council shall approve. The premium for corporate surety bonds shall be paid by the city. All bonds so furnished shall be filed with the city clerk. (Code 1976, § 1-103) Charter reference(s)--Official bonds, § 11.01. ---------- *Charter reference(s)--Procedure of council, ch. 3. *Charter reference(s)--Officers generally, § 5.04; code of ethics, ch. 12. Cross reference(s)--Any ordinance regarding salaries or compensation of city officers or employees saved from repeal, § 1-9(a)(11). 2:3 St. Louis Park City Code § 2-62 ADMINISTRATION Sec. 2-62. Indemnification. (a) The city shall indemnify and provide defense for any employee or officer, whether elective or appointive, against any claims or suits arising out of an alleged act or omission within the scope of employment or official duties to the extent required by law. This obligation is subject to the liability limitations set forth in the state statutes. (b) The city may obtain insurance to discharge its obligations under this section, but these obligations remain in effect whether or not insurance is obtained. The provisions of this section requiring indemnification do not apply in the case of malfeasance in office or willful or wanton neglect of duty. (Code 1976, § 1-212) Sec. 2-63. Authorization to issue citations. The city council specifically authorizes the city manager or any authorized designee of the city manager to institute in the name of the city a citation against any person who violates any city ordinance or provision of this Code. (Code 1976, § 1-501) Secs. 2-64--2-90. Reserved. Division 2. City Manager* Sec. 2-91. Duties and responsibilities. (a) The city manager is the chief administrative officer of the city and shall be responsible for the proper administration of all affairs relating to the city. The city manager shall have the authorities, duties and responsibilities conferred by state laws, the city Charter and by city ordinances not inconsistent with the city Charter or state laws. (b) The city manager serves as the executive director of the economic development authority and shall be responsible for the proper administration and all affairs related to economic development in the city. (c) The city manager may appoint a deputy city manager who, in the absence of the city manager, acts as the city manager. (d) The city manager may establish such administrative policies and rules as may be appropriate to administer the employment practices of the city. (e) The city manager shall make every appointment to a position of city employment, except when state law, city Charter or ordinance otherwise provides. Each appointment shall be based on merit and qualifications for the position as determined by the city manager. *Charter reference(s)--City manager, §§ 5.01, 5.02. 2:4 St. Louis Park City Code ADMINISTRATION § 2-181 (f) Except as otherwise provided by state law, city Charter, or ordinance, the city manager or designee shall make all decisions regarding discipline of city employees, including suspension and termination. (g) The city manager may delegate and assign other duties and responsibilities to subordinates for the proper and efficient management of the city. Secs. 2-92--2-120. Reserved. Division 3. Employees Sec. 2-121. Compliance with rules and policies of city. All city employees shall comply with state law, city Charter, city ordinance and administrative rules and policies of the city. Secs. 2-122--2-160. Reserved. Article IV. Boards, Commissions and Committees* Division 1. Generally Secs. 2-161--2-180. Reserved. Division 2. Community Technology Advisory Commission* Sec. 2-181. Membership; terms. (a) Advisory status; composition. The community technology advisory commission shall be an advisory commission to the city council. It shall consist of seven regular members, two youth members and one ex-officio member, all appointed as set forth in this section. (b) Regular members. Six of the regular members of the commission shall be appointed by the city council for three-year terms. One regular member shall be appointed by and serve at the pleasure of the Board of Independent School District No. 283 of St. Louis Park for a term of three years, unless such appointment shall be terminated by such school board. One alternate may be appointed by such school board to serve in the absence of its regular member. Failure of such school board to appoint its member or an alternate to serve on the community technology advisory commission shall in no way affect the validity of the proceedings of the community technology advisory commission. The terms of the regular members shall run until May 31 of the year in which their terms expire and until a successor is appointed and qualified. Subsequent appointments shall be for three-year terms. In the event of a vacancy, the council shall appoint a person to complete the unexpired term. A member of the commission may be removed with or without cause by the city council. ---------- *Charter reference(s)--Authority to create boards and commissions, § 2.02 Cross reference(s)--Absentee ballot counting board, § 10-2, Law Enforcement, ch. 16. *Charter reference(s)--Franchises, ch. 9. Supp No. 42 (10-21) 2:5 St. Louis Park City Code § 2-181 ADMINISTRATION (c) Youth members. Two voting youth members, who shall be a high school student of a private or public school located in the city, may be appointed by the city council and serve a term of one year. (d) Ex-officio member. One ex-officio member shall be appointed by the cable company which is granted a franchise by the city. The ex-officio member shall not vote or be counted as part of the quorum, but shall be present at all meetings. (e) Qualifications. Regular members of the commission shall be qualified voters and residents of the city. The regular member appointed by the Board of Independent School District No. 283 of St. Louis Park shall also be a resident of the school district. A vacancy shall be deemed to exist if a member ceases to meet the residency requirements. The regular members and youth members of the commission shall be appointed from persons who have demonstrated an interest in the community technology advisory commission by submission of appropriate city forms. (Code 1976, § 1-320; Ord. No. 2572-19, 10-7-19; Ord. No. 2603-21, 1-19-21) Sec. 2-182. Organization. (a) A staff liaison to the community technology advisory commission shall be appointed by the city manager and shall be subject to the administrative rules and regulations of the city. (b) The commission shall elect its own chair and vice-chair. Subject to such limitations as may be imposed by the city council at any time. The community technology advisory commission shall provide its own rules and procedures, determine the date and time of meetings, and, upon proper notice, it shall call public hearings when necessary and desirable and in accordance with all requirements of local, state, and federal laws. The bylaws of the commission and any amendments of such bylaws shall be submitted to the city council upon their adoption. Such bylaws and any amendments shall be deemed to be approved by the city council unless the city council takes action to modify such bylaws or amendments within 30 days after submission. No member of the commission shall consider or vote upon any question in which the member is directly or indirectly interested. (c) The community technology advisory commission shall keep proper records of its proceedings. Such records shall be maintained by the staff liaison or the liaison's designee. (Code 1976, § 1-321; Ord. No. 2572-19, 10-7-19) Sec. 2-183. Expenses of members. The members of the community technology advisory commission shall serve without pay, but may be reimbursed for actual expenses to the extent that funds therefor are provided in the annual city budget adopted by the city council. The commission shall properly account for its receipts and expenditures of monies in accordance with established city procedures. (Code 1976, § 1-322; Ord. No. 2572-19, 10-7-19) Supp. No. 42 (10-21) 2:6 St. Louis Park City Code ADMINISTRATION § 2-211 Sec. 2-184. Powers and duties. The community technology advisory commission shall have the following powers and duties to: (1) Advise and collaborate with the city council and boards and commissions on the application and use of technology for the purpose of improving city services and quality of life for St. Louis Park’s citizens, businesses and visitors; (2) Submit to the city council by April 1 of each year an annual report of the activities of the commission during the previous year; and (3) Perform other functions as needed to carry out these duties and responsibilities as directed by the city council and to act in an advisory capacity to the city council. (Code 1976, § 1-323; Ord. No. 2572-19, 10-7-19, Ord. 2603-21, 1-19-21) Secs. 2-185--2-210. Reserved. Division 3. Human Rights Commission Sec. 2-211. Purpose. The purpose of the human rights commission shall be to advise the city council in its efforts to ensure all citizens protection of their human rights and full and equal opportunity for participation in the affairs of this community. The city declares, as a matter of public policy, that it is interested in securing for all of its citizens equal opportunity in housing, employment, public services, public accommodations and education, and that it is the public policy of the city to assist the state department of human rights in implementing the Minnesota Human Rights Act (M.S.A. § 363.13) by the human rights commission's investigation of complaints, development and implementation of a program of education and compliance review, and through advising the city council on long range programs to improve human relations and expand the protection of human rights in the city. (Code 1976, § 1-340) Supp. No. 42 (10-21) 2:7 St. Louis Park City Code § 2-212 ADMINISTRATION Sec. 2-212. Membership; terms. (a) Advisory function; composition. The human rights commission shall be an advisory commission to the city council and shall consist of eight regular members and two voting youth members all appointed as set forth in this section. (b) Regular members. Seven of the regular members of the human rights commission, at least one of whom shall be an attorney, shall be appointed by the city council for a three-year term. One regular member shall be appointed by and serve at the pleasure of the Board of Independent School District No. 283 for three-year terms unless such an appointment shall be sooner terminated by such board. Failure of such school board to appoint its member to serve on the commission shall in no way affect the validity of the proceedings of the commission. The terms of regular members shall run until May 31 of the year in which their terms expire and until a successor is appointed and qualified. Subsequent appointments shall be for three-year terms. In the event of a vacancy, the council shall appoint a person to complete the unexpired term. A member of the commission may be removed with or without cause by the city council. (c) Youth members. Two voting youth members, who shall be high school students of a private or public school located in the city, may be appointed by the city council and serve a term of one year. (d) Qualifications. Regular members of the human rights commission shall be qualified voters and residents of the city. The regular member appointed by the Board of Independent School District No. 283 of St. Louis Park shall also be a resident of the school district. A vacancy shall be deemed to exist if a member ceases to meet the residency requirements. (Code 1976, § 1-341; Ord. No. 2403-11, 9-30-2011; Ord. 2603-21, 1-19-21) Sec. 2-213. Organization. (a) A staff liaison to the human rights commission shall be appointed by the city manager. The liaison shall be subject to the administrative rules and regulations of the city. (b) The commission shall elect its own chair and vice-chair. Subject to the limitations as may be imposed by the city council at any time, the commission shall provide its own rules and procedure, shall determine the date and time of its meetings, and, upon proper notice, shall call public hearings when necessary or desirable and in accordance with all requirements of local and state laws. The bylaws of the commission and any amendments of such bylaws shall be submitted to the city council upon their adoption. Such bylaws and any amendments shall be deemed to be approved by the city council unless the city council takes action to modify such bylaws or amendments within 30 days after submission. No member of the commission shall consider or vote upon any question in which the member is directly or indirectly interested. (c) The human rights commission shall keep proper records of its proceedings, and such records shall be maintained by the staff liaison or the liaison's designee. (Code 1976, § 1-342) Supp. No. 42 (10-21) 2:8 St. Louis Park City Code ADMINISTRATION § 2-240 Sec. 2-214. Expenses of members. The members of the human rights commission shall serve without pay but may be reimbursed for actual expenses to the extent that funds therefor are provided in the annual city budget adopted by the city council. The commission shall properly account for its receipts and expenditures of monies in accordance with established city procedures. (Code 1976, § 1-343) Sec. 2-215. Powers and duties. (a) The human rights commission shall have the following powers and duties to: (1) Study and review programs and policies and advise and aid the city council in enlisting the cooperation of agencies, organizations, and individuals in the city in an active program directed to create equal opportunity and eliminate discrimination. (2) Advise and aid the city council in developing and implementing programs of cooperation with the state department of human rights to fulfill the purposes set out in section 2-211. (3) Make recommendations to the city council regarding formulation and implementation of human rights programs for the city. The programs shall be directed toward increasing the effectiveness and direction of all individuals and agencies of the city through planning, policy-making and education in the area of human rights. (4) Advise the city council with respect to human rights issues arising out of or in connection with the plans or operations of any city department or agency and recommend the adoption of such specific policies or actions as may be needed to protect human rights in the city. (5) Advise and recommend to the city council programs or legislation to eliminate inequalities of opportunity in the area of human rights. (6) Publish and distribute to the public at large any materials necessary or advisable to carry out its functions, subject to requirements of the city council. (7) Make studies, surveys, and investigations necessary or advisable to carry out its functions. (8) Sponsor such meetings, institutes, forums and other educational activities as will lead to clearer understanding of local human rights issues and contribute to their proper resolution. (9) Submit to the city council by April 1 of each year an annual report of the activities of the commission during the previous year. (b) The commission shall have such additional powers and duties as the city council shall from time to time determine. (Code 1976, § 1-344) Secs. 2-216--2-240. Reserved. 2:9 St. Louis Park City Code § 2-241 ADMINISTRATION Division 4. Parks and Recreation Advisory Commission* Sec. 2-241. Membership; terms. (a) Function; composition. The parks and recreation advisory commission shall be an advisory commission to the city council. It shall consist of seven regular members and two youth members, all appointed as set forth in this section. (b) Regular members. Four regular members of the commission shall be appointed by the city council for three-year terms. Three regular members shall be appointed by and serve at the pleasure of the Board of Independent School District No. 283 for a three-year term. Failure of such school board to appoint its membership to serve on the parks and recreation advisory commission shall in no way affect the validity of the proceedings of the parks and recreation advisory commission. The terms of regular members shall expire on May 31 of the third year of such term and until a successor is duly appointed and qualified. Subsequent appointments shall be for three- year terms. In the event of a vacancy, the city council shall appoint a person to complete the unexpired term. A member of the commission may be removed with or without cause by the city council. (c) Youth member. Two voting youth members, who shall be high school students of a private or public school located in the city, may be appointed by the city council and serve a term of one year. (d) Qualifications. Regular members of the parks and recreation advisory commission shall be qualified voters and residents of the city. The regular member appointed by the Board of Independent School District No. 283 of St. Louis Park shall also be a resident of the school district. A vacancy shall deem to exist if a member ceases to meet the residency requirements. All members of the commission shall be appointed from persons who have demonstrated an interest in the parks and recreation advisory commission by submission of appropriate city forms. (Code 1976, § 1-310; Ord. 2603-21, 1-19-21) Sec. 2-242. Organization. (a) A staff liaison to the parks and recreation advisory commission shall be appointed by the city manager and shall be subject to the administrative rules and regulations of the city. (b) The commission shall elect its own chair and vice-chair. Subject to such limitations as may be imposed by the city council at any time, the commission shall provide its own rules and procedure, determine the date and time of meetings and, upon proper notice, shall call public hearings when necessary and desirable and in accordance with all requirements of local and state laws. The bylaws of the commission and amendments shall be submitted to the city council upon their adoption. Such bylaws and any amendments shall be deemed to be approved by the city council unless the city council takes action to modify such bylaws or amendments within 30 days after submission. No member of the commission shall consider or vote upon any question in which the member is directly or indirectly interested. (c) The commission shall keep proper records of its proceedings, and such records shall be maintained by the staff liaison or the liaison's designee. (Code 1976, § 1-311) ---------- *Charter reference(s)--Authority to create parks and playgrounds, § 7.01. Cross reference(s)--Parks and recreation, ch. 20. Supp. No. 42 (10-21) 2:10 St. Louis Park City Code ADMINISTRATION § 2-271 Sec. 2-243. Expense of members. The members of the parks and recreation advisory commission shall serve without pay but may be reimbursed for actual expenses to the extent that funds therefor are provided in the annual city budget adopted by the city council. The commission shall properly account for its receipts and expenditures of monies in accordance with established city procedures. (Code 1976, § 1-312) Sec. 2-244. Powers and duties. The parks and recreation advisory commission shall have the following powers and duties to: (1) Consider matters pertaining to public recreation programs in the city; (2) Evaluate the city's current parks and recreation programs and desires of citizens for such services; (3) Keep acquainted with the current state, regional and national parks and recreation standards for communities; (4) Recommend programs and a budget of programs and expenditures for operations of the parks and recreation department; (5) Study and recommend long range parks and recreation plans for the city; (6) Submit to the city council by April 1 of each year an annual report of the activities of the commission during the previous year; and (7) Act in an advisory capacity to the city council in all matters which are requested by the city council. (Code 1976, § 1-313) Secs. 2-245--2-270. Reserved. Division 5. Planning Commission* Sec. 2-271. Membership; terms. (a) Function; composition. The planning commission shall be an advisory commission to the city council and shall consist of seven regular members and one youth member, all appointed as set forth in this section. ---------- *Charter reference(s)--Planning commission to aid in city plan, § 7.01. Cross reference(s)--Zoning, ch. 36. 2:11 St. Louis Park City Code § 2-271 ADMINISTRATION (b) Regular members. Six of the regular members of the commission shall be appointed by the city council for three-year terms. One regular member of the commission shall be appointed by and serve at the pleasure of the Board of Independent School District No. 283 of St. Louis Park for a term of three years unless such appointment shall be terminated by such school board. One alternate may be appointed by such school board to serve in the absence of the regular member. Failure of such school board to appoint its member or alternate to serve on the planning commission shall in no way affect the validity of the proceedings of the planning commission. The terms of regular members shall run until December 31 of the year in which their terms expire and until a successor is appointed and qualified. Subsequent appointments shall be for three-year terms. In the event of a vacancy, the council shall appoint a person to complete the unexpired term. A member of the commission may be removed with or without cause by the city council. (c) Youth member. One nonvoting youth member, who shall be a high school student of a private or public school located in the city, may be appointed by the city council and serve a term of one year. (d) Qualifications. Regular members of the planning commission shall be qualified voters and residents of the city. The regular member appointed by the Board of Independent School District No. 283 of St. Louis Park shall also be a resident of such school district. A vacancy shall be deemed to exist if a member ceases to meet the residency requirements. The regular members and youth member of the commission shall be appointed from persons who have demonstrated an interest in the planning commission by submission of appropriate city forms. (Code 1976, § 1-301) Sec. 2-272. Organization. (a) A staff liaison to the planning commission shall be appointed by the city manager and shall be subject to the administrative rules and regulations of the city. (b) The commission shall elect its own chair, vice-chair and secretary. Subject to such limitations as may be imposed by the city council at any time, the commission shall provide its own rules and procedure. The date and time of meetings, and, upon proper notice, shall call public hearings when necessary and desirable and in accordance with all requirements of local and state laws. The bylaws of the commission and any amendments shall be submitted to the city council upon their adoption. Such bylaws and any amendments shall be deemed to be approved by the city council unless the city council takes action to modify such bylaws or amendments within 30 days after submission. No member of the commission shall consider or vote on any question in which the member is directly or indirectly interested. (c) The planning commission shall keep proper records of its proceedings, and such records shall be maintained by the staff liaison or the liaison's designee. (Code 1976, § 1-302) 2:12 St. Louis Park City Code ADMINISTRATION § 2-301 Sec. 2-273. Expenses of members. The members of the planning commission shall serve without pay, but may be reimbursed for actual expenses to the extent that funds therefor are provided in the annual city budget adopted by the city council. The commission shall properly account for its receipts and expenditures of monies in accordance with established city procedures. (Code 1976, § 1-303) Sec. 2-274. Powers and duties. The planning commission shall have the following powers and duties to: (1) Prepare a comprehensive plan for the future development of the city to be submitted to the city council for implementation and to maintain such plan and recommend its amendment to the city council as may become necessary. (2) Initiate, direct and review, from time to time, a study of the provisions of the zoning chapter and the subdivision regulations and to report to the city council its advice and recommendations accordingly. (3) Study applications and proposals for amendments to the zoning chapter and applications for special permits and to advise the city council of its recommendations. (4) Study preliminary and final plats and to advise the city council of its recommendations. (5) Submit to the city council by April 1 of each year an annual report of the activities of the commission during the previous year. (6) Act in an advisory capacity to the city council in all matters wherein powers are assigned to the city council by state law or city Charter concerning land use, comprehensive planning, zoning, platting, changes in streets and other matters of a general planning nature. (Code 1976, § 1-304) Secs. 2-275--2-300. Reserved. Division 6. Board of Zoning Appeals* Sec. 2-301. Membership; terms. (a) Composition. The board of zoning appeals shall consist of all individuals serving on the planning commission pursuant to Article IV, Division 5, of this chapter. Only regular members of the planning commission shall serve as voting members of the board of zoning appeals. (Ord. No. 2559-19, 5-6-19) ---------- *Cross reference(s)--Zoning, ch. 36. Supp. No. 38 (07-19) 2:13 St. Louis Park City Code § 2-301 ADMINISTRATION (b) Regular members. The five regular members of the board shall be appointed by the city council for three-year terms. Their terms shall run until December 31 of the year in which their terms expire and until a successor is appointed and qualified. In the event of a vacancy, the council shall appoint a person to complete the unexpired term. A member of the board may be removed with or without cause by the city council. (c) Qualifications. Members of the board shall be qualified voters and residents of the city. A vacancy shall be deemed to exist in case a member ceases to meet the residency requirements. The regular members of the board shall be appointed from persons who have demonstrated an interest in the board of zoning appeals by submission of appropriate city forms. (Code 1976, § 1-401) Sec. 2-302. Organization. (a) A staff liaison to the board of zoning appeals shall be appointed by the city manager and shall be subject to the administrative rules and regulations of the city. (b) The board shall elect its own chair and vice-chair. Subjectto such limitations as may be imposed by the city council at any time, the board shall provide its own rules and procedure, determine the date and time of meetings and, upon proper notice, shall conduct all public hearings when necessary and desirable and in accordance with all requirements of local and state laws. The bylaws of the board and any amendments shall be submitted to the city council upon their adoption. Such bylaws and any amendments shall be deemed to be approved by the city council unless the city council takes action to modify such bylaws or amendments within 30 days after submission. No member of the board shall consider or vote upon any question in which the member is directly or indirectly interested. (c) The board of zoning appeals shall keep proper records of its proceedings, and such records shall be maintained by the staff liaison or the liaison's designee. (Code 1976, § 1-402) Sec. 2-303. Expenses of members. The members of the board of zoning appeals shall serve without pay, but may be reimbursed for actual expenses to the extent that funds therefor are provided in the annual city budget adopted by the city council. The board shall properly account for its receipts and expenditures of monies in accordance with established city procedures. (Code 1976, § 1-403) Sec. 2-304. Powers and duties. The board of zoning appeals shall have the following powers and duties to: (1) Hear and decide on appeals from any order, requirement, permit decision or refusal or determination made by the zoning administrator under the zoning chapter and from 2:14 St. Louis Park City Code ADMINISTRATION § 2-322 any interpretation of the text of the zoning chapter, or any location of the boundary of a zoning district as shown on the official zoning map made by the zoning administrator, in accordance with all requirements of local and state laws. (2) Hear and decide on requests for variances from the terms of the zoning chapter in the manner and subject to the standards and requirements set forth in the zoning chapter and applicable state laws. (3) Communicate with the city council its recommendations, records of proceedings and any other method of reporting as may be deemed appropriate by the city council. (4) Act in an advisory capacity to the city council and hear and make recommendations to the city council on all matters referred to the board or upon which it is required to act under the zoning chapter. (Code 1976, § 1-404) Sec. 2-305. Decision subject to appeal to the city council. Any party aggrieved by a decision of the board of zoning appeals may appeal the decision to the city council in accordance with the procedures set forth in the zoning chapter of this Code. An appeal shall be filed with the planning department within ten days of issuance of the board of zoning appeals' decision. (Code 1976, § 1-405) Division 7. Police Advisory Commission Sec. 2-321. Membership; terms. (a) Function; composition. The police advisory commission shall be an advisory commission to the city council. It shall consist of eleven regular members and two youth members, all appointed as set forth in this section. (b) Regular members. The city council shall appoint four regular members of the commission for terms to expire on December 31, 2004, four regular members for terms to expire on December 31, 2005, and three regular members for terms to expire on December 31, 2006. All subsequent appointments shall be for three-year terms which shall expire on May 31 of the third year of such term and until a successor is duly appointed and qualified. In the event of a vacancy, the city council shall appoint a person to complete the unexpired term. A member of the commission may be removed with or without cause by the city council. (c) Youth member. Two voting youth members, who shall be high school students of a private or public school located in the city, may be appointed by the city council and serve a term of one year. (d) Qualifications. Regular members of the police advisory commission shall be qualified voters and residents of the city. A vacancy shall deem to exist if a member ceases to meet the residency requirements. All members of the commission shall be appointed from persons who have demonstrated an interest in the police advisory commission by submission of appropriate city forms. (Ord. 2603-21, 1-19-21) Sec. 2-322. Organization. (a) A staff liaison to the police advisory commission shall be appointed by the city manager and shall be subject to the administrative rules and regulations of the city. Supp. No. 42 (10-21) 2:15 St. Louis Park City Code § 2-322 ADMINISTRATION (b) The commission shall elect its own chair and vice-chair. Subject to such limitations as may be imposed by the city council at any time, the commission shall provide its own rules and procedure, determine the date and time of meetings and, upon proper notice, shall call public hearings when necessary and desirable and in accordance with all requirements of local and state laws. The bylaws of the commission and amendments shall be submitted to the city council upon their adoption. Such bylaws and any amendments shall be deemed to be approved by the city council unless the city council takes action to modify such bylaws or amendments within 30 days after submission. No member of the commission shall consider or vote upon any question in which the member is directly or indirectly interested. (c) The commission shall keep proper records of its proceedings, and such records shall be maintained by the staff liaison or the liaison's designee. Sec. 2-323. Expense of members. The members of the police advisory commission shall serve without pay but may be reimbursed for actual expenses to the extent that funds therefor are provided in the annual city budget adopted by the city council. The commission shall properly account for its receipts and expenditures of monies in accordance with established city procedures. Sec. 2-324. Powers and duties. Under the direction of the city council, the police advisory commission shall perform those functions and duties necessary to: (a) Carry out their stated mission to enhance the awareness of police department capabilities and services; provide an opportunity for citizen involvement in police services and to encourage exchange between the police department and the community. (b) Submit to the city council by April 1 of each year an annual report of the activities of the commission during the previous year; and (c) Perform other functions as needed to carry out these duties and responsibilities as directed by the city council and to act in an advisory capacity to the city council. (Ordinance No. 2242-03, 7-21-03) Sec. 2-325—2-330. Reserved. Division 8. Environment and Sustainability Commission: Sustainable SLP Sec. 2-331. Purpose. The purpose of the Environment and Sustainability Commission: Sustainable SLP shall be to: (a) Provide recommendations to advance city goals, policies, and programs. (b) Provide advice and assistance to staff and council through collaboration. (c) Provide leadership in engaging the community, encouraging relationships and partnerships with neighborhoods, special interest groups, religious institutions, business leaders, and other commissions. (d) Serve as a conduit for environmental and sustainable information, topics, and direction to and from residents and the public. Supp. No. 25 (12-13) 2:16 St. Louis Park City Code ADMINISTRATION § 2-332 Sec. 2-332. Membership; terms. (a) The Environment and Sustainability Commission shall be an advisory commission to the city council. It shall consist of eleven regular members and two youth members, all appointed as set forth in this section. (b) Regular members. The city council shall appoint three regular members of the commission for terms to expire on May 31, 2019, three regular members for terms to expire on May 31, 2020, and five regular members for terms to expire on May 31, 2021. All subsequent appointments shall be for three-year terms that shall expire on May 31 of the third year of such term and until a successor is duly appointed and qualified. The city council should ensure representation from each city ward, as outlined in Chapter 10 of this code. The city council will also give preference to applicants representing the business and rental communities in order to ensure fair representation on the commission. In the event of a vacancy, the city council shall appoint a person to complete the unexpired term. A member of the commission may be removed with or without cause by the city council. (c) Youth members. Two voting youth members, who shall be high school students of a private or public school located in the city, may be appointed by the city council and serve a term of one year. (d) Qualifications. Regular members of the Environment and Sustainability Commission: Sustainable SLP shall be qualified voters and residents of the city, except in the case of a business owner or representative. A business owner or representative need not be a resident of the city. A vacancy shall deem to exist if a member ceases to meet the residency requirements. All members of the commission shall be appointed from persons who have demonstrated an interest in the commission by submission of appropriate city forms and exhibit high energy, leadership, and a commitment to the environment and sustainability. (Ord. No. 2537-18, 6-4-18; Ord. 2603-21, 1-19-21) Sec. 2-333. Organization. (a) A staff liaison to the Environment and Sustainability Commission: Sustainable SLP shall be appointed by the city manager and shall be subject to the administrative rules and regulations of the city. (b) The commission shall elect its own chair and vice-chair. Subject to such limitations as may be imposed by the city council at any time, the commission shall provide its own rules and procedure, determine the date and time of meetings and, upon proper notice, shall call public hearings when necessary and desirable and in accordance with all requirements of local and state laws. The bylaws of the commission and amendments shall be submitted to the city council upon their adoption. Such laws and any amendments shall be deemed to be approved by the city council unless the city council takes action to modify such bylaws or amendments with 30 days after submission. No member of the commission shall consider or vote upon any question in which the member is directly or indirectly interested. (c) The commission shall include any number of working groups focused on identified special topics or projects, and be led by at least one commissioner. (d) The commission shall keep proper records of its proceedings, and such records shall be maintained by the staff liaison or the liaison’s designees. Supp. No. 42 (10-21) 2:17 St. Louis Park City Code § 2-334 ADMINISTRATION Sec. 2-334. Expenses of members. The members of the Environment and Sustainability Commission: Sustainable SLP shall serve without pay but may be reimbursed for actual expenses to the extent that funds therefor are provided in the annual city budget adopted by the city council. The commission shall properly account for its receipts and expenditures of monies in accordance with established city procedures. Sec. 2-335. Powers and duties. (a) The Environment and Sustainability Commission: Sustainable SLP shall have the following powers and duties to: (1) Advise the city council with respect to environment and sustainability issues arising out of or in connection with the plans or operations of any city department or agency and recommend the adoption of such specific policies or actions as may be needed to enhance the city’s environmental stewardship. (2) Elicit community feedback and direction, including direct engagement, social media, annual events and fairs, etc. (3) Reach out to the full community as well as to special populations with communication and educational efforts related to the environment and sustainability. (4) Establish work groups to focus on specific areas of interest, special projects, and ongoing concerns. Work group representation should be broadened to emphasize greater diversity, inclusiveness, and specific issue expertise with non-commission members from the general community. (5) Submit to the city council by April 1 of each year an annual report of the activities of the commission during the previous year. (b) The commission shall have such additional powers and duties as the city council shall from time to time determine. (Ordinance No. 2438-13, 4-1-13) Sec. 2-336--2-349. Reserved. Article V. Finance Sec. 2-350. Manner of Presentation of Claims All bills, invoices, statements and claims for payment of money in discharge of any obligation of the City shall be filed with the City Treasurer who shall examine the same and enter each upon the record. Each claim shall be accompanied by either an itemized bill or payroll, or time sheet, each of which shall be approved and signed by the responsible City officer who vouches for its correctness and reasonableness and, except in the case of salaries and wages of employees and laborers of the City, shall be accompanied by the claimant’s verified statement of claim as required by law. (Ord. No. 2302-05, 11-1-2005; Ord. No. 2387-10, 7-23-10) Sec 2-351. Payment of Claims The City Treasurer is authorized to pay all claims determined to be proper obligations of the City and consistent with the budget approved by the City Council. The City Treasurer shall prepare a list of newly paid claims for Council review at each regular meeting of the City Council. (Ord. No. 2302-05, 11-1-2005; Ord. No. 2387-10, 7-23-10) Supp No. 25 (12-13) 2:18 St. Louis Park City Code