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2024/04/01 - ADMIN - Agenda Packets - City Council - Regular
AGENDA APRIL 1, 2024 5:30 p.m. Special city council study session – council chambers Discussion item 1. 2024 market value update overview 6:00 p.m. 2024 St. Louis Park Local Board of Appeal and Equalization Action item 1. Convene the St. Louis Park Local Board of Appeal and Equalization 6:20 p.m. Economic Development Authority meeting 1.Call to order a.Roll call 2. Approve agenda. 3.Minutes a.Minutes of March 18, 2024 EDA meeting 4. Consent items a.Approve EDA disbursements 5. Public hearings – none. 6.Regular business – none. 7.Communications and announcements – none. 8.Adjournment. 6:30 p.m. City council meeting 1. Call to order a.Roll call. b.Pledge of Allegiance. 2.Approve agenda. 3.Presentations a.Discover St. Louis Park (DSLP) annual update b.Presentation accepting monetary donation from the St. Louis Park Rotary Club for the summer concert series ($3,000) c.Presentation accepting a monetary donation from Maureen and John Drewitz for the Access to Fun scholarship program ($600) Agenda special study session, LBAE, EDA and city council meeting of April 1, 2024 d. Proclamation designating Arbor Day and Arbor Month 2024 4. Minutes – none. 5. Consent items a. Approve city disbursements b. Resolution accepting city manager's performance evaluation c. Approve city council travel for National League of Cities Congressional Cities Conference 2024 d. Resolution accepting monetary donation from St. Louis Park Rotary Club for the summer concert series ($3,000) e. Resolution accepting a donation to the Access to Fun scholarship fund ($600) from Maureen and John Drewitz f. Resolution accepting gift of travel expenses from Swiss Visitor Agency (Presence Switzerland) for Nadia Mohamed to attend the 2024 U.S. Delegation of Women Mayors visit to Switzerland on April 21 – 27, 2024 g. Resolution authorizing final payment for 2023 Alley Reconstruction Project (4023- 1500) - Ward 1 h. Resolution authorizing the removal of truck prohibitions on Vernon Avenue, 27th Street and Princeton Avenue - Ward 1 i. Approve bid for 2024 Pavement Management project (4024-1000) - Ward 2 j. Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 6. Public hearings – none. 7. Regular business – none. Recess (at approximately 7:44 p.m.) – The city council will take a short recess so that those who observe Ramadan may break their fast. 8. Communications and announcements – none. 9. Adjournment. 8. Communications and announcements – none. 9. Adjournment. Members of the public can attend St. Louis Park Economic Development Authority, city council meetings and study sessions in person or watch live by webstream at bit.ly/watchslpcouncil or at www.parktv.org, or on local cable (Comcast SD channel 14/HD channel 798). Recordings of the meetings are available to watch on the city's YouTube channel at www.youtube.com/@slpcable, usually within 24 hours of the end of the council meeting or study session. The council chambers is equipped with Hearing Loop equipment and headsets are available to borrow. If you need special accommodations or have questions about the meeting, please call 952.924.2505. Meeting: Special study session Meeting date: April 1, 2024 Discussion item: 1 Executive summary Title: 2024 market value update overview Recommended action: No action needed. Policy consideration: None at this time. Summary: Staff from the Assessing division will be on hand to discuss the report presented at the March 25, 2024 city council study session. A brief discussion will be held on this report. The St. Louis Park Local Board of Appeal and Equalization convenes its organizational meeting on Monday April 1, 2024 with the follow-up meeting scheduled for April 15, 2024 if necessary. Financial or budget considerations: Not applicable. Strategic priority consideration: Not applicable. Supporting documents: Written report- city council study session of March 25, 2024 Prepared by: Cory Bultema, city assessor Approved by: Kim Keller, city manager Meeting: Local Board of Appeal and Equalization Meeting date: April 1, 2024 Action agenda item: 1 Executive summary Title: 2024 St. Louis Park Local Board of Appeal and Equalization Recommended action: Mayor to convene the meeting, following agenda is suggested. 1. Convene the St. Louis Park Local Board of Appeal and Equalization 2. Roll Call of Board Members – Declaration of Quorum 3. Motion to Appoint Chair 4. Acknowledgement of Trained Member (Nadia Mohamed & Sue Budd) 5. a. Accept Roster of Appellants b. Call for Any Additional Appellants 6. If necessary – Motion to set Date and Time for Continued Proceedings (Reconvene) Suggested as April 15, 2024, time TBD depending on appeal count at this meeting 7. Instruct Assessor to: a. Inform Appellants of Reconvene Date & Board Process via Telephone and Mail b. Inform Appellants of the County Board Application Date (May 22 Requested) c. Re-Inspect and Re-Appraise Parcels Under Appeal 8. Completion of the Local Board Certification Form 9. Motion to Recess Policy consideration: Local Boards and/or Open Book Meetings are required by law. The Board must complete its business within 20 days (April 1 is day one, April 20 is therefore the deadline). Summary: Minnesota statute requires that all properties are valued at full market value. All property owners, tenants and those having an interest in real property are entitled to appeal their classification and market value. The property classification is determined by the actual use of the property. The market value is an opinion based on records maintained for every property and the market conditions as of the date of assessment (January 2). Financial or budget considerations: Not applicable for budgeting from the perspective of the taxing jurisdictions. Changes made by the Board may affect the property owner’s share of the total property tax budgets levied for the Payable 2025 tax period. Strategic priority consideration: Not applicable. Supporting documents: Summary of duties and responsibilities Sample letter – to be sent to each appellant on April 2 Board of Appeal and Equalization Training (state.mn.us) Prepared by: Cory Bultema, City Assessor Reviewed by: Amelia Cruver, Finance Director Approved by: Kim Keller, city manager Local Board of Appeal and Equalization meeting of April 1, 2024 (Item No. 1) Page 2 Title: 2024 St. Louis Park Local Board of Appeal and Equalization SUMMARY OF DUTIES AND RESPONSIBILITIES Local Board of Appeal and Equalization Most of the responsibilities listed under the Local Board of Appeal and Equalization are statutory, primarily found in Minnesota Statutes 274.01. Additional reference is provided by the MN DOR “Board of Appeal and Equalization Handbook” (updated 12-2021 – direct link on page 1). • The valuation notices shall be in writing and sent by ordinary mail at least ten calendar days before the meeting. The valuation notice will include the date, place and time set for the meetings of the Local Board of Appeal & Equalization as well as the County Board of Appeal & Equalization. • The City Clerk shall give published notice and posted notice of the meeting. The meetings must be held between April 1 and May 31 including reconvene meetings. The board must complete its work and adjourn within 20 calendar days – convene date is day one. In terms of practical compliance, the Local Board should not run later than early May in order for the County Board to effectively operate within its statutory time window (application in May, Board convenes in June). • The Local Board of Appeal and Equalization is an official public meeting similar to a City Council public hearing and cannot convene without a quorum. The city assessor, the county assessor, or one of their assistants are required to attend. • At least one member present at each meeting of the Local Board of Appeal and Equalization must be certified as having completed the Minnesota Department of Revenue (MN DOR) Board of Appeal and Equalization training. Training is good for four board years as listed on the MN DOR record. • The board should run the meeting as a fair and impartial review of the appeals. The property owner is the appellant and assessing staff are the respondent. The board may ask questions to clarify facts and background. It is suggested all appeals are heard before the Board begins deliberations on each. • Local Boards of Appeal and Equalization must see that all taxable property is properly valued and classified for the current assessment year only. The board does not have the authority to reopen prior assessments on which taxes are due and payable (taxes may not be appealed). The board may add a property to the assessment roll if it has been omitted. • Individual board members cannot participate in actions or discussions of appeals involving their own property, property of relatives, or property in which they have a financial interest. • The Local Board may not increase or decrease all assessments in a district of a given class of property. Changes by class may be made by the County Board of Equalization. • The Local Board may not make a market value or classification change that would benefit the property in cases where the owner or other person having control over the property will not permit the assessor to inspect the property and the interior of any buildings or structures. Local Board of Appeal and Equalization meeting of April 1, 2024 (Item No. 1) Page 3 Title: 2024 St. Louis Park Local Board of Appeal and Equalization • Although the Local Board of Appeal and Equalization has the authority to increase or decrease individual assessments, the total adjustments must not reduce the aggregate assessment by more than one percent. If the total reductions exceed one percent, all adjustments are negated. The assessor shall correct any clerical errors or double assessments discovered by the board without regard to the one percent limitation. • If an assessment was made after the local board meeting or if a taxpayer can establish not having received the notice of market value at least five days before the meeting, they can appeal to the County Board of Appeal and Equalization. • The board may find instances of undervalued properties. The board must notify the owner of the property that the value is going to be raised. The property owner must have the opportunity to appear before the board if they so wish. • The local boards do not have the authority to address exemption issues. Only the county assessor (and the tax court) has the authority to exempt property. They also have no jurisdiction over special programs for which an application process is required (Homestead, Disabled Veterans, Blind/Disabled, Low Income Rental Classification, Green Acres, etc.). • A taxpayer may appear in person, by authorized representative, or written communication to present his or her objection to the board. The focus of the appeal should center on the factors influencing the estimated market value or classification placed on the property. • All changes will be entered into the record as required by the MN Department of Revenue. • Before adjourning, the local board should prepare an official list of the changes. The law requires that the changes be listed on a separate form. All assessments that have been sustained, increased or decreased should be shown on the form along with their market values. • Administrative Rules from the Department of Revenue (2013): The Assessor may not make administrative changes to the valuation or classification less than 10 days prior to the Board. All contemplated changes should be brought to the Board for review and approval. • Directive from the Department of Revenue (2015): assessing staff from Hennepin County will attend Local Board meetings. The purpose of attendance is to assure legal compliance. • Directive from the Department of Revenue (2017): the Board is required to hear appeals from date of the published meeting through adjournment. A comment: It had been the practice of the St. Louis Park Board to close the roster at the completion of the initial convene meeting date as formally published – the directive effectively eliminates roster closure until adjourned. To comply, it is recommended that the Board decide last moment appeals on a case-by-case basis. • Following each board meeting, a letter is sent to the owner of each property in appeal. The sample letter following the initial convene meeting is attached. • At the convene meeting on April 1, the Board will be given two outlines to assist in conducting an efficient and productive meeting. The first is the Agenda as the Board process is quite specific in format. The other will be the Board appellant roster which is updated at 4:30 pm. Local Board of Appeal and Equalization meeting of April 1, 2024 (Item No. 1) Page 4 Title: 2024 St. Louis Park Local Board of Appeal and Equalization SAMPLE LETTER TO ALL BOARD ROSTER PROPERTIES Local Board of Appeal and Equalization meeting of April 1, 2024 (Item No. 1) Page 5 Title: 2024 St. Louis Park Local Board of Appeal and Equalization Meeting: Economic development authority Meeting date: April 1, 2024 Minutes: 3a Unofficial minutes EDA meeting St. Louis Park, Minnesota Mar. 18, 2024 1. Call to order. President Dumalag called the meeting to order at 6:20 p.m. a. Roll call Commissioners present: President Dumalag, Paul Baudhuin, Tim Brausen, Sue Budd, Yolanda Farris, Nadia Mohamed, Margaret Rog Commissioners absent: none Staff present: City manager (Ms. Keller), deputy city manager (Ms. Walsh), city attorney (Mr. Mattick) 2. Approve agenda. It was moved by Commissioner Brausen, seconded by Commissioner Farris, to approve the EDA agenda as presented. The motion passed 7-0. 3. Minutes. a. EDA meeting minutes of Feb. 20, 2024 It was moved by Commissioner Brausen, seconded by Commissioner Mohamed, to approve the EDA meeting minutes of Feb. 20, 2024 as presented. The motion passed 7-0. 4. Consent items. a. Approve EDA disbursements b. EDA Resolution No. 24-05 approving subordination and assignment of development contract – Zelia on Seven – Ward 2. It was moved by Commissioner Baudhuin, seconded by Commissioner Brausen, to approve the consent items as listed and to waive reading of all resolutions. The motion passed 7-0. Economic development authority meeting of April 1, 2024 (Item No. 3a) Page 2 Title: Minutes of March 18, 2024 EDA meeting 5. Public hearings – none. 6. Regular business – none. 7. Communications and announcements - none. 8. Adjournment. The meeting adjourned at 6:25 p.m. ______________________________________ ______________________________________ Melissa Kennedy, EDA secretary Lynette Dumalag, EDA president Meeting: Economic development authority Meeting date: April 1, 2024 Consent agenda item: 4a Executive summary Title: Approve EDA disbursements Recommended action: Motion to approve EDA disbursement claims for the period of March 9- March 28, 2024. Policy consideration: Does the EDA approve the disbursements listed for the period ending March 28, 2024? Summary: The finance division prepares this report on a monthly basis for the EDA to review and approve. The attached reports show both EDA disbursements paid by physical check and those by wire transfer or Automated Clearing House (ACH) when applicable. Financial or budget considerations: Review and approval of disbursements by the EDA is required and provides another layer of oversight to further ensure fiscal stewardship. Strategic priority consideration: Not applicable. Supporting documents: EDA disbursement summary Prepared by: Estela Mulugeta, accounting specialist Reviewed by: Amelia Cruver, finance director Approved by: Kim Keller, city manager CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 340.75CENTERPOINT ENERGY 4300 36 1/2 (affordable comm)HEATING GAS 340.75 77,241.87HIGHWAY 7 BUSINESS CENTER LLC HWY 7 BUSINESS CENTER G & A DEVELOPER TAX INCREMNT PYMT 77,241.87 50.00KENNEDY & GRAVEN ESCROWS CSM TRAFFIC STUDY/PLANNING 2,003.00ESCROWSSEMBLE EXCAVATING 427.00ESCROWSPARKWAY RESIDENCES 1,067.00WOODDALE STATION TIF DIST G&A LEGAL SERVICES 589.00DEVELOPMENT - EDA G&A LEGAL SERVICES 4,136.00 604.00SIGNATURE MECHANICAL INC 4300 36 1/2 (affordable comm)OTHER CONTRACTUAL SERVICES 604.00 131.21XCEL ENERGY 4300 36 1/2 (affordable comm)ELECTRIC SERVICE 131.21 Report Totals 82,453.83 Economic Development Authority meeting of April 1, 2024 (Item No. 4a) Title: Approve EDA disbursements Page 2 Meeting: City council Meeting date: April 1, 2024 Presentation: 3a Executive summary Title: Discover St. Louis Park (DSLP) annual update Recommended action: No action required. Becky Bakken, President & CEO of Discover St. Louis Park, will be in attendance to provide an annual update on the activities of our destination marketing organization. Policy consideration: None at this time. This presentation is for informational purposes. Summary: Every year, Discover St. Louis Park prepares an annual report on the state of the local tourism industry, their activities and results. The mission of Discover St. Louis Park is to enhance St. Louis Park and Golden Valley’s economy, image and quality of life by promoting the area as a prime meeting and visitor destination. Ms. Bakken will provide a summary of 2023 activity, including economic impacts, employment trends and performance statistics of nine (9) hotel properties in the area. Financial or budget considerations: Pursuant to state law (M.S. 469.190) a 3% lodging tax is collected on applicable short-short term rentals. The city retains five percent of the lodging tax proceeds collected each month. State law requires that 95% of the gross proceeds from any lodging tax imposed be used to fund a local convention or tourism bureau for the purpose of marketing and promoting the city as a tourist or convention center. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: 2023 DSLP Year-End presentation Prepared by: Amanda Scott-Lerdal, deputy city clerk Reviewed by: Melissa Kennedy, city clerk Approved by: Kim Keller, city manager Meeting: City council Meeting date: April 1, 2024 Presentation: 3b Executive summary Title: Presentation accepting monetary donation from the St. Louis Park Rotary Club for the summer concert series ($3,000) Recommended action: Lisa Abernathy, Recreation Supervisor, will be present to accept a donation in the amount of $3,000 from Jim Brimeyer, St. Louis Park Rotary Club President, for the summer concert series. The donation will be officially accepted by the city council as a consent item following the presentation. Policy consideration: Does the city council wish to accept the gift with restrictions on its use? Summary: State statute requires city council’s acceptance of donations. This requirement is necessary to make sure the city council has knowledge of any restrictions placed on the use of each donation prior to it being expended. The St. Louis Park Rotary Club is graciously donating an amount of $3,000. The donation is given with the restriction that it be used toward the summer concert series. Financial or budget considerations: The St. Louis Park Rotary Club accepted donations at the annual Bundled Up event held on January 27, 2024. The donations received are provided to support the summer concert series. The summer concert series are budgeted in the Organized Recreation budget. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: None. Prepared by: Stacy M. Voelker, administrative coordinator Reviewed by: Jason T. West, parks and recreation director Approved by: Kim Keller, city manager Meeting: City council Meeting date: April 1, 2024 Consent agenda item: 3c Executive summary Title: Presentation accepting a monetary donation from Maureen and John Drewitz for the Access to Fun scholarship program ($600) Recommended action: Motion to accept a donation from Maureen and John Drewitz for the Access to Fun scholarship program. The donors will not be present. This donation will be officially accepted by the city council as a consent item following the presentation. Policy consideration: Does the city council wish to accept the gift with restrictions on its use? Summary: State statute requires city council’s acceptance of donations. This requirement is necessary to make sure the city council has knowledge of any restrictions placed on the use of each donation prior to it being expended. Maureen and John Drewitz graciously donated an amount of $600. The donation is given with the restriction that it be used to assist in funding for individuals to participate in activities at Westwood Hills Nature Center Financial or budget considerations: This donation will be used for the Access to Fun scholarship fund. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: None Prepared by: Stacy M. Voelker, administrative coordinator Reviewed by: Mark Oestreich, Westwood hills nature center manager Jason T. West, parks and recreation director Approved by: Kim Keller, city manager Meeting: City council Meeting date: April 1, 2024 Presentation: 3d Executive summary Title: Proclamation designating Arbor Day and Arbor Month 2024 Recommended action: Mayor is asked to read the proclamation designating Saturday, May 11, 2024 as Arbor Day and May 2024 as Arbor Month. Policy consideration: Not applicable. Summary: Arbor Day is a day dedicated to the city’s trees and woodlands. Trees and forests play a vital role in creating a healthier community by reducing cardio- metabolic conditions, reducing air pollution, storing carbon dioxide, reducing energy use and improving mention health by reducing stress, increasing concentration and reducing cognitive development problems in children. Promoting Arbor Day helps raise awareness of the significance role trees and woodlands play in the city. It also encourages residents to support efforts to protect our trees and woodlands, along with supporting the city’s urban forestry program. In addition to this proclamation, the initiative will be promoted on the city’s website and through social media. Financial or budget considerations: Not applicable Strategic priority consideration: St. Louis Park is committed to continue to lead in environmental stewardship. Supporting documents: Proclamation Prepared by: Michael Bahe, natural resources manager Reviewed by: Jason T. West, parks and recreation director Approved by: Kim Keller, city manager City council meeting of April 1, 2024 (Item No. 3d) Page 2 Title: Proclamation designating Arbor Day and Arbor Month 2024 Proclamation Arbor Day, May 11, 2024 Arbor Month, May 2024 Whereas, the health of people is tied to urban trees; and Whereas, each year, one mature tree removes and stores more than 48 pounds of carbon dioxide from the atmosphere; and Whereas, in 50 years, one tree provides $62,000 worth of air pollution control; and Whereas, trees and forests improve our mental health by reducing stress, increasing concentration, and reducing cognitive development problems in children; and Whereas, energy use is dramatically reduced in urban communities that have a higher density of trees; and Whereas, the City of St. Louis Park has been recognized as a “Tree City USA” for 44 consecutive years and desires to continue in its tree planting ways. Now therefore, let it be known that the Mayor and City Council of the City of St. Louis Park do hereby proclaim May 11, 2024 as Arbor Day and the month of May 2024 as Arbor Month in St. Louis Park. Let it further be known that we urge all citizens to support efforts that protect our trees and woodlands, and to support our city’s urban forestry program. Wherefore, I set my hand and cause the Great Seal of the City of St. Louis Park to be affixed this 1st day of April 2024. _________________________________ Nadia Mohamed, Mayor Meeting: City council Meeting date: April 1, 2024 Consent agenda item: 5a Executive summary Title: Approve city disbursements Recommended action: Motion to approve city disbursement claims for the period of March 9 - March 28, 2024. Policy consideration: Does the city council approve city disbursements for the period ending March 28, 2024? Summary: The finance department prepares this report monthly for the city council to review and approve. The attached report shows both city disbursements paid by physical check and those by wire transfer or Automated Clearing House (ACH) when applicable. Financial or budget considerations: Review and approval of the information by council is required by the city charter and provides another layer of oversight to further ensure fiscal stewardship. Strategic priority consideration: Not applicable. Supporting documents: Disbursement summary Prepared by: Estela Mulugeta, accounting specialist Reviewed by: Amelia Cruver, finance director Approved by: Kim Keller, city manager CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 1.00 ALL WAYS DRAINS LTD BLDG & ENERGY G & A DUE TO OTHER GOVTS 110.00BLDG & ENERGY G & A PLUMBING 111.00 2,172.84ABLE HOSE & RUBBER INC WATER UTILITY G&A OPERATIONAL SUPPLIES 84.15WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 2,256.99 990.00ABRITER PLLC BLDG & ENERGY G & A RENTAL HOUSING 390.00HOUSING REHAB G & A OTHER CONTRACTUAL SERVICES 1,380.00 205.75ADVANCED ENG & ENVIRONMENTAL SRVCS WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 205.75SEWER UTILITY G&A GENERAL PROFESSIONAL SERVICES 205.75STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 617.25 2,297.00ALLIANCE MECH SRVCS INC FACILITIES MCTE G & A BUILDING MTCE SERVICE 2,297.00 1,097.96-AMAZON CAPITAL SERVICES FACILITIES MCTE G & A REFUNDS & REIMBURSEMENTS 885.20FACILITIES MCTE G & A GENERAL SUPPLIES 40.77POLICE G & A OFFICE SUPPLIES 392.50POLICE G & A OPERATIONAL SUPPLIES 63.90POLICE G & A COMPUTER SUPPLIES 12.94POLICE G & A BLDG/STRUCTURE SUPPLIES 246.48POLICE G & A OTHER CONTRACTUAL SERVICES 119.92FIRE OPERATIONS GENERAL SUPPLIES 546.11FIRE OPERATIONS OPERATIONAL SUPPLIES 382.29BLDG & ENERGY G & A GENERAL SUPPLIES 42.67ORGANIZED REC G & A GENERAL SUPPLIES 33.31-PARK MAINTENANCE G & A REFUNDS & REIMBURSEMENTS 464.25INSTRUCTIONAL SKATING LESSONS GENERAL SUPPLIES 2,065.76 300.00ANDERLE JAMES BROOMBALL PROGRAM REVENUE 300.00 9,468.75ANDREW STONER RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 9,468.75 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 2 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 3,031.25ANDREW STONER & JP MORGAN CHASE BANK N.ARIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 3,031.25 1,146.00ANGELA RIVERA BASKETBALL OTHER CONTRACTUAL SERVICES 1,146.00 285.00API GARAGE DOOR INC ARENA MAINTENANCE EQUIPMENT MTCE SERVICE 285.00 1,678.60ASET SUPPLY AND PAPER INC PARK MAINTENANCE G & A GENERAL SUPPLIES 1,678.60 2,505.80ASPEN MILLS FIRE OPERATIONS UNIFORMS 2,505.80 158.00AUTO ELECTRIC SERVICE GENERAL REPAIR EQUIPMENT MTCE SERVICE 158.00 2,004.67AVI SYSTEMS INC CABLE TV G & A OTHER 2,004.67 4,427.00BADGER STATE INSPECTION LLC WATER UTILITY BALANCE SHEET GENERAL 4,427.00 3.89BATTERIES PLUS BULBS PARK MAINTENANCE G & A GENERAL SUPPLIES 3.89 3,547.00BIANCO PROPERTIES ESCROWS GENERAL 3,547.00 112,036.25BITUMINOUS ROADWAYS INC SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 112,036.25 500.00BLAKE DYRHAUG AND JAMIE BLAND ESCROWS PMC ESCROW 500.00 226.00BOLTON & MENK INC WOODDALE REHAB PROJ (TIF) G&A GENERAL PROFESSIONAL SERVICES 226.00 95.99BOUND TREE MEDICAL, LLC FIRE OPERATIONS OPERATIONAL SUPPLIES 95.99 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 3 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 2.12BRAGER REMODELING BLDG & ENERGY G & A DUE TO OTHER GOVTS 150.00BLDG & ENERGY G & A BUILDING 152.12 870.55BRAUN INTERTEC CORPORATION COVID-19 FUNDING G&A GENERAL PROFESSIONAL SERVICES 3,382.24SEWER CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 2,195.71STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 6,448.50 1,110.00BRITTANY FISCHER RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 1,110.00 716.24BROOKSIDE NEIGHBORHOOD ASSOCIATION NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 716.24 2,100.00BRYAN HVEZDA RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 2,100.00 3,200.00BRYAN HVEZDA & PENNY MAC LOAN SERVICES RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 3,200.00 65.00BUDGET SIGN POLICE G & A BLDG/STRUCTURE SUPPLIES 65.00 122.54BUSINESS ESSENTIALS COMM & MARKETING G & A OFFICE SUPPLIES 122.54 1,150.00CALIBRATIONS AND CONTROLS INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 1,150.00 301.70CANON SOLUTIONS AMERICA IT G & A EQUIPMENT MTCE SERVICE 301.70 8,000.00CARE RESOURCE CONNECTION FIRE OPERATIONS MISCELLANEOUS 5,000.00FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES 13,000.00 1,085.93CBIZ INVESTMENT ADVISORY SERVICES, LLC. EMPLOYEE BENEFITS FUND G&A GENERAL PROFESSIONAL SERVICES 1,085.93 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 4 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 13,138.44CENTERPOINT ENERGY FACILITIES MCTE G & A HEATING GAS 2,059.24FACILITY OPERATIONS HEATING GAS 787.014300 36 1/2 (affordable comm)HEATING GAS 4,923.82WATER UTILITY G&A HEATING GAS 472.29REILLY G & A HEATING GAS 541.33SEWER UTILITY G&A HEATING GAS 2,004.25PARK MAINTENANCE G & A HEATING GAS 7,299.93REC CENTER BUILDING HEATING GAS 31,226.31 5,668.15CENTRAL PENSION FUND EMPLOYEE BENEFITS FUND BAL SHT OTHER RETIREMENT 5,668.15 848.40CENTURY LINK CELLPHONES, IPADS, ETC.TELEPHONE 848.40 360.00CICHOSKI LUKE BROOMBALL REFUNDS & REIMBURSEMENTS 360.00 312.09CINTAS CORPORATION FACILITIES MCTE G & A GENERAL SUPPLIES 38.62FACILITIES MCTE G & A OPERATIONAL SUPPLIES 69.90PARK BUILDING MAINTENANCE GENERAL SUPPLIES 148.26REC CENTER BUILDING OTHER CONTRACTUAL SERVICES 196.70VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES 765.57 12,120.37CITY OF BLOOMINGTON REILLY G & A OTHER CONTRACTUAL SERVICES 12,120.37 18,424.99COLICH & ASSOCIATES ADMINISTRATION G & A LEGAL SERVICES 18,424.99 43.88COLLINS ELECTRICAL BLDG & ENERGY G & A BUILDING 43.88 31.83COMCASTFIRE OPERATIONS EMERGENCY PREPAREDNESS 106.48OTHER CITY DEPARTMENTS OTHER CONTRACTUAL SERVICES 138.31 4,000.00COMMERCIAL REFRIGERATION SYSTEMS INC RECREATION OUTDOOR CENTER GENERAL SUPPLIES 4,000.00 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 5 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 145.86CROWN RENTAL - BURNSVILLE PARK MAINTENANCE G & A GENERAL SUPPLIES 145.86 56.94CUB KNOLLWOOD POLICE G & A OFFICE SUPPLIES 125.52POLICE G & A OPERATIONAL SUPPLIES 26.08POLICE G & A OTHER CONTRACTUAL SERVICES 208.54 1,605.68CUMMINS SALES AND SERVICE FACILITIES MCTE G & A BUILDING MTCE SERVICE 1,113.09REC CENTER BUILDING EQUIPMENT MTCE SERVICE 2,718.77 50.10CUSTOM HOSE TECH INC GENERAL FUND BALANCE SHEET INVENTORY 50.10 378.23DAKOTA COUNTY RECYCLING ZONE FACILITIES MCTE G & A GARBAGE/REFUSE SERVICE 378.23 6,674.72DALCO ENTERPRISES INC FACILITIES MCTE G & A GENERAL SUPPLIES 6,674.72 500.00ECHO DATA ANALYTICS FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES 500.00 98.00ECM PUBLISHERS INC ADMINISTRATION G & A LEGAL NOTICES 98.00 175.00EDINA YOUTH HOCKEY ASSOCIATION BANTAM A ROC ICE RENTAL (Non-Taxable)REFUNDS & REIMBURSEMENTS 175.00 1,105.00ELITE PROTECTIVE SERVICES INC.ADMINISTRATION G & A OTHER CONTRACTUAL SERVICES 1,105.00 2,814.00ENTERPRISE FM TRUST VEHICLES & EQUIPMENT G&A RENTAL EQUIPMENT 2,814.00 397.12EVERY MEAL FIRE OPERATIONS EMERGENCY PREPAREDNESS 397.12 855.49EXTRON ELECTRONICS CABLE TV G & A OTHER City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 6 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 855.49 1,194.38FACTORY MOTOR PARTS CO GENERAL FUND BALANCE SHEET INVENTORY 1,194.38 2,696.37FERGUSON WATERWORKS WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 2,696.37 382.69FERRELLGASREC CENTER BUILDING MOTOR FUELS 332.48VEHICLE MAINTENANCE G&A MOTOR FUELS 715.17 188.34FINANCE & COMMERCE, INC.PUBLIC WORKS OPS G & A GENERAL PROFESSIONAL SERVICES 157.08PAVEMENT MANAGEMENT G&A GENERAL PROFESSIONAL SERVICES 157.08STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 502.50 89.00FINK ADAM SPECIAL PROGRAMS PROGRAM REVENUE 89.00 3,230.88FIRE SAFETY USA INC FIRE OPERATIONS SEMINARS/CONFERENCES/PRESENTAT 3,230.88 56.44FIRST ADVANTAGE HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES 56.44 1,906.45FIRST ARRIVING LLC POLICE G & A OFFICE EQUIPMENT 1,906.45 84.42FRIEDERICH NIKKI ORGANIZED REC G & A MILEAGE-PERSONAL CAR 84.42 52,919.67GEISLINGER & SONS, INC.WOODDALE REHAB (TIF) BAL SHT RETAINAGE PAYABLE 466.00WOODDALE REHAB PROJ (TIF) G&A OTHER CONTRACTUAL SERVICES 53,385.67 9,017.88GOLDEN VALLEY CITY OF VEHICLES & EQUIPMENT G&A MACHINERY & AUTO EQUIPMENT 9,017.88 3,400.00GOVERNMENT FINANCE OFFICERS ASSOCIATIONFINANCE G & A GENERAL PROFESSIONAL SERVICES 1,030.00FINANCE G & A SEMINARS/CONFERENCES/PRESENTAT City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 7 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 4,430.00 7,743.50GOVERNMENTJOBS.COM INC GENERAL FUND BALANCE SHEET PREPAID EXPENSES 2,580.00FINANCE G & A GENERAL PROFESSIONAL SERVICES 10,323.50 39.64GRAINGER INC.GENERAL FUND BALANCE SHEET INVENTORY 39.64 5,150.00GREAT RIVER GREENING TREE REPLACEMENT LANDSCAPING MATERIALS 5,150.00 27,069.05GRONSETH NANCY RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 27,069.05 7,440.00H2I GROUP INC VEHICLE MAINTENANCE G&A SMALL TOOLS 7,440.00 10,810.87HAWKINS INC WATER UTILITY G&A OPERATIONAL SUPPLIES 10,810.87 900.00HENNEPIN COUNTY POLICE G & A JAIL/DETENTION SERVICES 546.27PARK MAINTENANCE G & A GARBAGE/REFUSE SERVICE 1,446.27 2,500.02HENNEPIN COUNTY INFORMATION TECHNOLOGYFIRE OPERATIONS RADIO COMMUNICATIONS 208.39PUBLIC WORKS OPS G & A RADIO COMMUNICATIONS 208.39WATER UTILITY G&A RADIO COMMUNICATIONS 208.40SEWER UTILITY G&A RADIO COMMUNICATIONS 208.40STORM WATER UTILITY G&A RADIO COMMUNICATIONS 3,333.60 3,722.52HENNEPIN COUNTY TREASURER POLICE G & A EQUIPMENT MTCE SERVICE 6,436.60POLICE G & A JAIL/DETENTION SERVICES 10,159.12 808.69HENRICKSEN PSG FACILITIES MCTE G & A GENERAL SUPPLIES 808.69 77,241.87HIGHWAY 7 BUSINESS CENTER LLC HWY 7 BUSINESS CENTER G & A DEVELOPER TAX INCREMNT PYMT 77,241.87 This payment was made out of the EDA account but due to a reporting issue it is showing up in both disbursement reports. This payment only occured once, and the reports werent able to be modified in a timely manner. City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 8 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 1,773.16HITESMAN LAW P.A EMPLOYEE BENEFITS FUND G&A GENERAL PROFESSIONAL SERVICES 1,773.16 192.45HOME DEPOT CREDIT SERVICES FACILITIES MCTE G & A GENERAL SUPPLIES 30.79PUBLIC WORKS OPS G & A GENERAL SUPPLIES 155.05ROUTINE MAINTENANCE GENERAL SUPPLIES 124.19WATER UTILITY G&A OPERATIONAL SUPPLIES 73.78WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 99.72LARGE EVENTS - ADMIN FEE GENERAL SUPPLIES 524.50PARK MAINTENANCE G & A GENERAL SUPPLIES 52.99PARK BUILDING MAINTENANCE GENERAL SUPPLIES 36.96PARK GROUNDS MAINTENANCE GENERAL SUPPLIES 4.98NATURAL RESOURCES G & A GENERAL SUPPLIES 1,295.41 1,750.00I.U.O.E. LOCAL NO 49 EMPLOYEE BENEFITS FUND BAL SHT UNION DUES 1,750.00 187,400.00IND SCHOOL DIST #283 SCHOOL DISTRICT OTHER CONTRACTUAL SERVICES 187,400.00 40.80INDELCOWATER UTILITY G&A OPERATIONAL SUPPLIES 68.18WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 108.98 724.44INVER GROVE FORD GENERAL REPAIR EQUIPMENT MTCE SERVICE 724.44 398.00ISI SPORTS INDUSTRY INSTRUCTIONAL SKATING LESSONS SUBSCRIPTIONS/MEMBERSHIPS 398.00 99.74I-STATE TRUCK CENTER GENERAL FUND BALANCE SHEET INVENTORY 99.74 154.50J & F REDDY RENTS ADMINISTRATION G & A RENTAL EQUIPMENT 154.50 32.28JEFFERSON FIRE & SAFETY INC FIRE OPERATIONS OPERATIONAL SUPPLIES 32.28 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 9 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 260.00JENNIFER WOOLFOLK WESTWOOD G & A RENT REVENUE 260.00 74.86JERRY'S HARDWARE WATER UTILITY G&A OPERATIONAL SUPPLIES 14.39PARK MAINTENANCE G & A GENERAL SUPPLIES 51.19NATURAL RESOURCES G & A SMALL TOOLS 33.29NATURAL RESOURCES G & A LANDSCAPING MATERIALS 29.21WESTWOOD G & A GENERAL SUPPLIES 202.94 8,146.00JILLIAN WEBBER RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 8,146.00 1,724.00JOHNSON AVERY EMPLOYEE BENEFITS FUND G&A TUITION 1,724.00 210.68JOHNSON PAPER & SUPPLY CO.REC CENTER BUILDING GENERAL SUPPLIES 210.68 89.00JORDY FEIGER BOMBERG SPECIAL PROGRAMS PROGRAM REVENUE 89.00 117.91JUREK JESSIE ASSESSING G & A MILEAGE-PERSONAL CAR 117.91 685.00JURHS TAYLORGRACE INSTRUCTIONAL SKATING LESSONS OPERATIONAL SUPPLIES 685.00 85.00KARASOV AARON SPECIAL PROGRAMS PROGRAM REVENUE 85.00 3,566.00KATE SHAUGHNESSY RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 3,566.00 50.00KENNEDY & GRAVEN ESCROWS CSM TRAFFIC STUDY/PLANNING 2,003.00ESCROWSSEMBLE EXCAVATING 427.00ESCROWSPARKWAY RESIDENCES 1,067.00WOODDALE STATION TIF DIST G&A LEGAL SERVICES 589.00DEVELOPMENT - EDA G&A LEGAL SERVICES 4,136.00 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 10 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 1,873.33KORTERRA, INC.WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 1,873.33SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 1,873.34STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 5,620.00 97.50KRAFT MECHANICAL BLDG & ENERGY G & A MECHANICAL 97.50 586.73KURITA AMERICA, INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 586.73 740.87LANGUAGE LINE SERVICES INC POLICE G & A OTHER CONTRACTUAL SERVICES 740.87 4,312.62LAW ENFORCEMENT LABOR SERVICES INC EMPLOYEE BENEFITS FUND BAL SHT UNION DUES 4,312.62 840.00LEGEND TECHNICAL SERVICES REILLY G & A OTHER CONTRACTUAL SERVICES 840.00 1,465.50LEICA GEOSYSTEMS INC ENGINEERING G & A COMPUTER SERVICES 1,465.50 1,750.00LHB INC SUSTAINABILITY G&A GENERAL PROFESSIONAL SERVICES 1,750.00 94.20LIBERTY TIRE GENERAL REPAIR CLEANING/WASTE REMOVAL SERVICE 94.20 5,100.00LISA M. LOPEZ AND TRUIST RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 5,100.00 258.24LOFFLERIT G & A EQUIPMENT MTCE SERVICE 258.24 304.69LOFFLER COMPANIES IT G & A EQUIPMENT MTCE SERVICE 304.69 18.76LOMBARDI, JIM ORGANIZED REC G & A MILEAGE-PERSONAL CAR 18.76 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 11 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 143.03LUBE-TECH & PARTNERS LLC GENERAL FUND BALANCE SHEET INVENTORY 143.03 1,585.46MACQUEEN EQUIP CO SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 283,885.00VEHICLES & EQUIPMENT G&A MACHINERY & AUTO EQUIPMENT 285,470.46 13,550.00MATTHEW SCATTERGOOD RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 13,550.00 1,600.00MAUREEN FINLAYSON & ROB FINLAYSON RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 1,600.00 4,615.00MCCULLOUGH TURQOISHA EMPLOYEE BENEFITS FUND G&A TUITION 4,615.00 88.80MENARDSPARK MAINTENANCE G & A GENERAL SUPPLIES 9.38SUMMER CAMP GENERAL SUPPLIES 98.18 600.00METRO BLOOMS STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 600.00 435,440.05METROPOLITAN COUNCIL OPERATIONS CLEANING/WASTE REMOVAL SERVICE 435,440.05 2,364.55MGX EQUIPMENT SERVICES, LLC GENERAL FUND BALANCE SHEET INVENTORY 2,364.55 2,028.00MINNEAPOLIS FINANCE DEPT POLICE G & A OTHER CONTRACTUAL SERVICES 2,028.00 204.89MINNESOTA CHILD SUPPORT PYT CTR EMPLOYEE BENEFITS FUND BAL SHT WAGE GARNISHMENTS 204.89 190.00MINNESOTA HOUSING 4D INCENTIVE PROGRAM OTHER CONTRACTUAL SERVICES 190.00 1,150.00MINNESOTA NURSERY & LANDSCAPE ASSOCIATIOPARK MAINTENANCE G & A SEMINARS/CONFERENCES/PRESENTAT 230.00NATURAL RESOURCES G & A SEMINARS/CONFERENCES/PRESENTAT 1,380.00 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 12 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 50.00MINNESOTA RECREATION & PARK ASSOC HUMAN RESOURCES RECRUITMENT 50.00 1,080.00MINNESOTA SEARCHLIGHT & BALLOONS ADMINISTRATION G & A RENTAL EQUIPMENT 1,080.00 26.00MN DVS POLICE G & A LICENSES 26.00 126.00MN FIRE SERVICE CERTIFICATION BOARD FIRE OPERATIONS TRAINING 126.00 502.00MOST DEPENDABLE FOUNTAINS PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIES 502.00 2,150.00MRA-THE MANAGEMENT ASSOC HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT 2,150.00 7,073.95NANCY GRONSETH & ROUND POINT MORTGAGE RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 7,073.95 651.37NAPA (GENUINE PARTS CO)GENERAL FUND BALANCE SHEET INVENTORY 19.81GENERAL REPAIR GENERAL SUPPLIES 671.18 287.08ND CHILD SUPPORT DIVISION EMPLOYEE BENEFITS FUND BAL SHT WAGE GARNISHMENTS 287.08 1,516.31NORTHLAND MECHANICAL CONTRACTORS INC FACILITIES MCTE G & A BUILDING MTCE SERVICE 1,516.31 54.00O'DONNELL TOM VEHICLE MAINTENANCE G&A LICENSES 54.00 568.28ODP BUSINESS SOLUTIONS LLC HUMAN RESOURCES OFFICE SUPPLIES 75.42POLICE G & A OPERATIONAL SUPPLIES 20.07PUBLIC WORKS G & A OFFICE SUPPLIES 31.62WATER UTILITY G&A OFFICE SUPPLIES 57.52ORGANIZED REC G & A OFFICE SUPPLIES 5.59VEHICLE MAINTENANCE G&A OFFICE SUPPLIES City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 13 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 758.50 11,500.00O'KEEFE KALI ESCROWS PMC ESCROW 11,500.00 67.00ON SITE SANITATION NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 134.00OFF-LEASH DOG PARK OTHER CONTRACTUAL SERVICES 201.00 7.33O'REILLY FIRST CALL GENERAL FUND BALANCE SHEET INVENTORY 7.33 2,625.30OVERHEAD DOOR CO FACILITIES MCTE G & A BUILDING MTCE SERVICE 2,625.30 321.00PACE ANALYTICAL SERVICES INC REILLY G & A OTHER CONTRACTUAL SERVICES 321.00 6,500.00PARKTACULARREC CENTER BUILDING OTHER CONTRACTUAL SERVICES 6,500.00 157.14PEEK TROY POLICE G & A SALARIES - REGULAR EMPLOYEES 157.14 9,500.00PLAN IT SOFTWARE LLC TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICE 9,500.00 143.00PLAYPOWER LT FARMINGTON INC PARK MAINTENANCE G & A OPERATIONAL SUPPLIES 143.00 158,000.84PREFERRED COMMUNICATIONS TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 158,000.84 92.07PREMIUM WATERS FIRE OPERATIONS OPERATIONAL SUPPLIES 92.07 5,000.00PRIMACY STRATEGY GROUP LLC.ADMINISTRATION G & A LEGAL SERVICES 5,000.00 1,083.40PRO-TREE OUTDOOR SERVICES TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICE 1,083.40 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 14 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 1,171.50R & R SPECIALTIES OF WISCONSIN, INC. RECREATION OUTDOOR CENTER GENERAL SUPPLIES 1,171.50 170.99RED WING BUSINESS ADVANTAGE ACCOUNT PARK MAINTENANCE G & A OPERATIONAL SUPPLIES 250.00VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES 420.99 7,380.78REPUBLIC SERVICES FACILITIES MCTE G & A GARBAGE/REFUSE SERVICE 75,581.54SOLID WASTE G&A ORGANICS 6,541.92REC CENTER BUILDING GARBAGE/REFUSE SERVICE 89,504.24 1,000.00RIX JESSE EMPLOYEE BENEFITS FUND G&A TUITION 1,000.00 1,207.71ROBERT B HILL CO FACILITIES MCTE G & A GENERAL SUPPLIES 1,207.71 1,542.63ROBERT HALF TECHNOLOGY FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES 1,542.63 749.36RODRIGUEZ ANTONIO FIRE OPERATIONS SEMINARS/CONFERENCES/PRESENTAT 749.36 46.53ROSEVILLE MIDWAY FORD GENERAL FUND BALANCE SHEET INVENTORY 46.53 89.00ROTHER ERIN SPECIAL PROGRAMS PROGRAM REVENUE 89.00 6,000.00RUTH E. OWENS RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 6,000.00 870.00Sabes Jewish Community Center POLICE G & A TRAINING 870.00 1.90SAM'S CLUB/SYNCHRONY BANK REC CENTER BUILDING INTEREST/FINANCE CHARGES 1.90 295.00SAND CREEK EAP LLC HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 15 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 295.00 3,200.00SANDRA LOW & JP MORGAN CHANSE BANK RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 3,200.00 389.56SCHMITZ AMBER INSTRUCTIONAL SKATING LESSONS OPERATIONAL SUPPLIES 389.56 355.00SETS DESIGN INC.POLICE G & A OPERATIONAL SUPPLIES 135.00POLICE G & A BLDG/STRUCTURE SUPPLIES 490.00 13,550.00SHADYWOOD TREE EXPERTS & LANDSCAPING TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICE 30,245.00TREE TRIMMING/PRUNING OTHER CONTRACTUAL SERVICES 43,795.00 7,976.00SHAPCO PRINTING INC ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICES 317.00FITNESS PROGRAMS GENERAL SUPPLIES 8,293.00 22.05SHRED-IT ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICES 22.05 604.00SIGNATURE MECHANICAL INC 4300 36 1/2 (affordable comm)OTHER CONTRACTUAL SERVICES 604.00 2,450.40SLP FF ASSOC IAFF LOCAL #993 EMPLOYEE BENEFITS FUND BAL SHT UNION DUES 2,450.40 526.00SLP HOUSING AUTHORITY GENERAL FUND BALANCE SHEET DUE TO OTHER FUNDS 526.00 676.79SPS COMPANIES INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 676.79 3,000.00ST LOUIS PARK POLICE EXPLORERS POLICE G & A OPERATIONAL SUPPLIES 3,000.00 41,952.00ST. LOUIS PARK HOUSING AUTHORITY KIDS IN THE PARK RENT ASSIST OTHER CONTRACTUAL SERVICES 41,952.00 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 16 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 500.00STEPHANIE THOMAS RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 500.00 3,860.00STEPHEN ZACHMAN RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 3,860.00 5,414.83STREICHER'S POLICE G & A OPERATIONAL SUPPLIES 1,105.00POLICE G & A POLICE EQUIPMENT 6,519.83 18,962.05SUMMIT ENVIROSOLUTIONS INC REILLY G & A GENERAL PROFESSIONAL SERVICES 18,962.05 45.00TALEEN GAVIN SEWER UTILITY G&A SUBSCRIPTIONS/MEMBERSHIPS 45.00 1,184.95TALKPOINT TECHNOLOGIES INC E-911 PROGRAM RADIO COMMUNICATIONS 1,184.95 7,730.00TED KISNER RIGHT-OF-WAY OTHER CONTRACTUAL SERVICES 7,730.00 271,973.28TENVOORDE FORD, INC.VEHICLES & EQUIPMENT G&A MACHINERY & AUTO EQUIPMENT 271,973.28 259.35THE FIRE GROUP INC BLDG & ENERGY G & A BUILDING 259.35 101.00THE MPX GROUP COMM & MARKETING G & A OFFICE SUPPLIES 101.00 328.88THE SHERWIN WILLIAMS CO PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES 328.88 505.00THE SIGN PRODUCERS INC FACILITIES MCTE G & A GENERAL SUPPLIES 505.00 9,041.83THE WILEY LAW OFFICE HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES 9,041.83 60,000.00THOMPSON JUDY INSURANCE FUND G&A GENERAL PROFESSIONAL SERVICES City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 17 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 60,000.00 301.45THRIVEPASSEMPLOYEE BENEFITS FUND G&A GENERAL PROFESSIONAL SERVICES 301.45 413.00TIMESAVER OFF SITE SECRETARIAL ADMINISTRATION G & A OTHER CONTRACTUAL SERVICES 413.00 90.40TOLL GAS & WELDING SUPPLY VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 90.40 2,009.25TOTAL MECHANICAL SERVICES, INC.ARENA MAINTENANCE EQUIPMENT MTCE SERVICE 2,009.25 700.00TRAFFIC CONTROL CORP INSURANCE FUND G&A UNINSURED LOSS 700.00 2,420.00TWIN CITY OUTDOOR SERVICES INC SSD 1 G&A OTHER CONTRACTUAL SERVICES 852.50SSD 3 G&A OTHER CONTRACTUAL SERVICES 3,272.50 300.00TYSLEY TAYLOR ADMINISTRATION G & A TRAINING 300.00 723.26UHL CO INC PARK BUILDING MAINTENANCE BUILDING MTCE SERVICE 308.93REC CENTER BUILDING EQUIPMENT MTCE SERVICE 1,032.19 12,668.91VERIZONIT G & A DATACOMMUNICATIONS 12,668.91 670.00VETERAN ELECTRIC FACILITIES MCTE G & A BUILDING MTCE SERVICE 480.00REC CENTER BUILDING BUILDING MTCE SERVICE 1,150.00 513.00WARNING LITES OF MN INC LARGE EVENTS - ADMIN FEE OTHER CONTRACTUAL SERVICES 513.00 85,285.66WASTE CONTAINER SYST SOLID WASTE G&A YARD WASTE SERVICE 85,285.66 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 18 CITY OF ST LOUIS PARK Council Check Summary 3/28/20243/9/2024 - Amount ObjectVendorBU Description 31.53WENZEL PLYMOUTH PLUMBING BLDG & ENERGY G & A PLUMBING 31.53 5,000.00WINCAN LLC SEWER UTILITY G&A OFFICE EQUIPMENT 5,000.00 59.37WOTTA AMY WATER UTILITY G&A GENERAL CUSTOMERS 59.37 1,491.50WSB ASSOC INC STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 2,500.00TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICE 3,991.50 22,027.47XCEL ENERGY FACILITIES MCTE G & A ELECTRIC SERVICE 25,394.05PUBLIC WORKS OPS G & A ELECTRIC SERVICE 131.214300 36 1/2 (affordable comm)ELECTRIC SERVICE 3,572.88WATER UTILITY G&A ELECTRIC SERVICE 4,379.76SEWER UTILITY G&A ELECTRIC SERVICE 1,164.16-PARK MAINTENANCE G & A ELECTRIC SERVICE 54,341.21 2,178.77YOUNG ENV. CONSULTING GROUP, LLC. STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 2,178.77 19.90ZIRING EMILY SUSTAINABILITY G&A MILEAGE-PERSONAL CAR 19.90 Report Totals 2,454,368.69 City council meeting of April 1, 2024 (Item No. 5a) Title: Approve city disbursements Page 19 Meeting: City council Meeting date: April 1, 2024 Consent agenda item : 5b Executive summary Title: Resolution accepting city manager's performance evaluation Recommended action : Motion to adopt Resolution for acceptance of the city manager's annual performance evaluation and adjusting compensation effective April 1, 2024. Policy consideration : Does the council wish to formally accept the performance evaluation and adjust the compensation of the city manager? Summary: On Monday, March 18, 2024, the council met in a closed executive session to evaluate the city manager's annual performance. Consultant J. Forrest of Employee Strategies, Inc., facilitated the evaluation discussion. The mayor will provide the following summary of the evaluation results, which include an overall above average performance rating for City Manager Kim Keller: • Kim continues to provide confidence in her primary stakeholder groups that she is well suited in her role as a city manager. • Her consistent scores within the values set and from year to year are an encouraging sign of her stability, confidence and leadership with the position. • As is typically the case with tenure, the expectations around her performance are increasing as Council and Leadership see her advance into her third year. • With a modest decrease in overall scores from 2022, respondents were quick to point out her many strengths and include encouragement for her to lead her staff equally and to understand her role with the council as a whole. • Kim’s scores should be considered high scores for any leader, but in a challenging role like a city manager position, her performance is noteworthy. • Her colleagues appreciate much about her and her leadership – notably, the impact of her caring, collaborative, strategic and supportive leadership style. Based on the performance evaluation results, council has also directed staff to prepare a resolution adjusting the compensation for the city manager consistent with the approved compensation plan as it applies to other non-union employees, which provides for a 7% (3.5% general salary adjustment and because Kim is not at the max of her pay range, she is eligible for double the standard increase) increase effective January 1, 2024. Kim will also receive an additional 7.3% increase effective April 1, 2024 to recognize market changes. Financial or budget considerations: Salary increases are included in the 2024 general budget. Strategic priority consideration : Not applicable. Supporting documents: Discussion, Resolution Prepared by: Rita Vorpahl, HR director Approved by: Cheyenne Brodeen, administrative services director City council meeting of April 1, 2024 (Item No. 5b) Page 2 Title: Resolution accepting city manager's performance evaluation Discussion City manager employment agreement requirements: The city and manager agree that a performance review will be conducted annually. The city agrees to consider an increase in compensation to the manager dependent upon the results of the performance evaluation. The base salary and/or benefits for the calendar year shall be set when salaries are established for other non-union employees. Performance evaluation: The city worked with consultant J. Forrest of Employee Strategies, Inc. and Michelle Soldo to conduct the evaluation. Mr. Forrest conducted an electronic survey of the city manager's direct reports and the city council. Additionally, Mr. Forrest completed one-on- one discussions with council members to prepare for the evaluation discussion. On March 18, 2024, council met in a closed executive session to discuss the evaluation. In accordance with state statute, a summary of the evaluation from the closed session must be provided at the next open meeting. City manager’s current salary: The current approved city manager compensation for 2023 is: annual salary, $200,340 not including car allowance. Car allowance of $500 per month is approved as additional compensation. Total compensation for 2023 is $206,340 annually. How is the city manager's pay range set? Keystone Compensation Group and Principal Consultant Saado Abboud developed a regional peer group to survey the base salary for the city manager position and use that information to establish a market value salary range. All cities are outside of Minnesota since, until the 2023 state legislative session, Minnesota salaries have been capped by state statute. The peer group of comparable cities based on population size and economic group contains 27 cities in seven Midwestern states. In the 2023 legislative session, the salary cap for city managers was removed. In recognition of this, many cities are reevaluating their city manager’s compensation. Although the market shows that the city manager's market has increased by 3.5%, due to current economic uncertainties and to maintain consistency with other non-union positions, the recommended 2024 salary range for the city manager would be set consistent with other non-union employees at 3.5% above 2023, setting the 2024 range at $205,541 - $256,926. What is the city manager ’s recommended salary for 2024? It is recommended that the pay range for the position of city manager be increased by 3.5% consistent with pay range increases for other non-union staff. It is further recommended that the city manager receive a 7% increase in salary effective January 1, 2024, consistent with other non-union employees with above average performance. Below is the recommended 2024 city manager compensation, effective January 1, 2024: City council meeting of April 1, 2024 (Item No. 5b) Page 3 Title: Resolution accepting city manager's performance evaluation 2024 salary range set for the city manager at $205,541 - $256,926 (3.5% increase). City manager annual salary is increased by 7% to $214,364 annually ($103.06/hour based on 2,080 work hours in 2024). Car allowance of $500 per month ($6,000/year). An additional increase of 7.3% effective April 1, 2024 was agreed upon to reflect changes in the city manager market. Total compensation is recommended to be $236,000, effective as of April 1, 2024. City council meeting of April 1, 2024 (Item No. 5b) Page 4 Title: Resolution accepting city manager's performance evaluation Resolution No. 24 -___ Accepting the annual city manager evaluation and adjusting compensation effective April 1, 2024 Whereas, the city council provides an opportunity to hold an annual evaluation of the city manager; and Whereas, on March 18, 2024, a closed executive session of the council was held to discuss the six-month performance evaluation; and Whereas, council has agreed that City Manager Kim Keller’s annual performance was above average. Now therefore be it resolved that the City Council of the City of St. Louis Park hereby: • Accepts the annual performance evaluation of the city manager; and • Confirms a salary of $230,000 for the city manager (based on 2,080 hour year), not including car allowance. This is a 14.9% increase to the city manager’s 2023 salary and is effective on April 1, 2024. • Car allowance of $500/month continues to apply as compensation per the employment agreement. Reviewed for administration: Adopted by the city council April 1, 2024 ____________________________________ __________________________________ Deputy City Manager Mayor Attest: __________________________________ City Clerk Meeting: City council Meeting date: April 1, 2024 Consent agenda item: 5c Executive summary Title: Approve city council travel for National League of Cities Congressional Cities Conference 2024 Recommended action: Motion to approve city council’s travel to the National League of Cities conference in Washington, DC March 9 – March 13, 2024, for the purposes of strategic networking, professional development and meetings with state elected officials. Policy consideration: None. Summary: The administrative services department coordinates travel and costs associated with attending out-of-state organizational conferences. Organization conference attendance and associated costs are budgeted annually, and travel by elected officials is approved by the city council prior to travel when possible and appropriate as per Resolution No. 06-007. The National League of Cities Congressional Cities conference was attended by Council Members Baudhuin, Brausen, Dumalag, Farris, and Mayor Mohamed. The conference offered a full schedule of daily sessions where council members learned from qualified presenters and had the opportunity to network with more than 2,000 fellow attendees. The conference featured a keynote address from President Joseph R. Biden, Jr., and covered five days of learning, connecting, advocating and city government leadership education. The conference culminated in a full day of lobbying meetings with Minnesota’s Senators and Representatives to discuss and advocate for St. Louis Park’s priorities and infrastructure investment needs. The total estimated costs for attendance at the 2024 NLC Congressional Cities Conference is $17,975.00. Financial or budget considerations: Costs are included in the 2024 budget. Review and approval of the information by council is required and provides another layer of oversight to further ensure fiscal stewardship. Strategic priority consideration: All strategic priorities apply. Supporting documents: None. Prepared by: Amanda Scott-Lerdal, deputy city clerk Reviewed by: Amelia Cruver, finance director Melissa Kennedy, city clerk Approved by: Kim Keller, deputy city manager Meeting: City council Meeting date: April 1, 2024 Consent agenda item: 5d Executive summary Title: Resolution accepting monetary donation from St. Louis Park Rotary Club for the summer concert series ($3,000) Recommended action: Motion to adopt a resolution approving acceptance of a monetary donation from the St. Louis Park Rotary Club in the amount of $3,000 for the Parks and Recreation summer concert series. Policy consideration: Does the city council wish to accept the gift with restrictions on its use? Summary: State statute requires city council’s acceptance of donations. This requirement is necessary to make sure the city council has knowledge of any restrictions placed on the use of each donation prior to it being expended. The St. Louis Park Rotary Club is graciously donating an amount of $3,000. The donation is given with the restriction that it be used toward the summer concert series, which provides free weekly music performances, June through August. The St. Louis Park Rotary Club accepted donations at the annual Bundled Up event held on January 27, 2024. The donations received are provided to support the Parks and Recreation Department’s summer concert series. The summer concert series is budgeted in the Organized Recreation budget. Financial or budget considerations: This donation will be used to support the Parks and Recreation Department’s summer concert series. The series is budgeted in the Organized Recreation budget. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: Resolution Prepared by: Stacy M. Voelker, administrative coordinator Reviewed by: Jason T. West, parks and recreation director Approved by: Kim Keller, city manager City council meeting of April 1, 2024 (Item No. 5d) Page 2 Title: Resolution accepting monetary donation from St. Louis Park Rotary Club for the summer concert series ($3,000) Resolution No. 24-____ Accepting a donation in the amount of $3,000 to be used for the summer concert series Whereas, the City of St. Louis Park is required by State statute to authorize acceptance of any donations; and Whereas, the city council must also ratify any restrictions placed on the donation by the donor; and Whereas, the St. Louis Park Rotary Club donated $3,000 to assist in the funding of the Parks and Recreation Department’s summer concert series; and Now therefore be it resolved, by the City Council of the City of St. Louis Park that the gift is hereby accepted with thanks to the St. Louis Park Rotary Club with the understanding that it must be used to assist in funding the Parks and Recreation Department’s summer concert series. Reviewed for administration: Adopted by the city council April 1, 2024 Kim Keller, city manager Nadia Mohamed, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: April 1, 2024 Consent agenda item: 5e Executive summary Title: Resolution accepting a donation to the Access to Fun scholarship fund ($600) from Maureen and John Drewitz Recommended action: Motion to adopt a resolution accepting a donation given to Westwood Hills Nature Center. Policy consideration: Does the city council wish to accept this donation with restrictions on its use? Summary: State statute requires the city council to formally accept donations. This requirement is necessary to make sure the city council has knowledge of any restrictions placed on the use of each donation prior to it being expended. •Donation to Westwood Hills Nature Center for the City of St. Louis Park, Access to Fun scholarship fund. o Maureen and John Drewitz, $600.00 Financial or budget considerations: This donation will be used for the City of St. Louis Park, Access to Fun scholarship fund. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: Resolution Prepared by: Carrie Mandler, secretary program aide Reviewed by: Mark Oestreich, Westwood hills nature center manager Stacy M. Voelker, administrative coordinator Jason T. West, parks and recreation director Approved by: Kim Keller, city manager City council meeting of April 1, 2024 (Item No. 5e) Page 2 Title: Resolution accepting a donation to the Access to Fun scholarship fund ($600) from Maureen and John Drewitz Resolution No. 24 - ___ Accepting a donation in the amount of $600 from Maureen and John Drewitz for the Access to Fun scholarship program Whereas the City of St. Louis Park is required by state statute to authorize acceptance of any donations; and Whereas the city council must also approve any restrictions placed on the donation by the donor; and Whereas Maureen and John Drewitz donated $600 to Westwood Hills Nature Center for the Access to Fun scholarship fund. Now therefore be it resolved by the city council of the City of St. Louis Park that this donation is hereby accepted with thanks to Maureen and John Drewitz with the understanding that this gift must be used for the Access to Fun scholarship fund. Reviewed for administration: Adopted by the city council April 1, 2024 Kim Keller, city manager Nadia Mohamed , mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: April 1, 2024 Consent agenda item: 5f Executive summary Title: Resolution accepting gift from Swiss Visitor Agency (Presence Switzerland) for Nadia Mohamed to attend the 2024 U.S. Delegation of Women Mayors visit to Switzerland on April 21 – 27, 2024 Recommended action: Motion to adopt a resolution accepting a gift from the Swiss Visitor Agency (Presence Switzerland) to cover costs for airfare, hotel, transportation and related expenses for Nadia Mohamed, Mayor of the City of St. Louis Park, to join the 2024 Delegation of U.S. Women Mayors. Policy consideration: Does the city council wish to accept the gift with restrictions on its use? Summary: State statute requires the city council to formally accept donations to ensure the city has knowledge of any restrictions placed on the use of each donation prior to it being expended. This gift also requires the city council to adopt a resolution accepting the gift and determining that attendance at this event serves a public purpose. The resolution needs to be adopted before attendance at the conference. The Swiss Ambassador to the United States, Jacques Pitteloud, invited Mayor Mohamed to attend the Delegation and extended the grant for attendance. The U.S. Delegation of Women Mayors will attend a weeklong trip under the theme Shaping Urban Landscapes for a Sustainable Future. The opportunity to experience how local governance is organized in Switzerland and engage with Swiss counterparts on shared topics of interest was a gracious donation by the Swiss Visitor Agency (Presence Switzerland). The trip is scheduled for April 21- 27, 2024. Mayor Mohamed was invited due to her focus on key issues facing cities today and her demonstrated dedication and service to the residents of St. Louis Park. The funds received must be used to cover the costs associated with the mayor’s participation, including airfare, hotel, transportation and related expenses. Financial or budget considerations: Funds will be used to cover expenses incurred by Mayor Nadia Mohamed’s participation in the U.S. Delegation of Women Mayors: Shaping Urban Landscapes for a Sustainable Future from April 21-27, 2024. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: Resolution Prepared by: Amanda Scott-Lerdal, deputy city clerk Reviewed by: Melissa Kennedy, city clerk Approved by: Kim Keller, city manager City council meeting of April 1, 2024 (Item No. 5f) Page 2 Title: Resolution accepting gift from Swiss Visitor Agency (Presence Switzerland) for Nadia Mohamed to attend the 2024 U.S. Delegation of Women Mayors visit to Switzerland on April 21 – 27, 2024 Resolution No. 24 - ____ Accepting gift of travel expenses from Swiss Visitor Agency (Presence Switzerland) for Nadia Mohamed to attend the 2024 U.S. Delegation of Women Mayors visit to Switzerland on April 21 – 27, 2024 Whereas the St. Louis Park City Council is required by state statute to authorize acceptance of any donations; and Whereas the city council must also approve any restrictions placed on the donation by the donor; and Whereas, the Swiss Visitor Agency (Presence Switzerland) will provide travel expenses for Mayor Nadia Mohamed to attend the 2024 U.S. Delegation of Women Mayors in their visit to Switzerland under the theme of Shaping Urban Landscapes for a Sustainable Future. Now therefore be it resolved, by the city council of the City of St. Louis Park that the gift is hereby accepted with thanks to the Swiss Visitor Agency (Presence Switzerland) and the Swiss Ambassador to the United States, Jacques Pitteloud, with the understanding that it will be used for airfare, hotel and transportation expenses incurred by Mayor Nadia Mohamed to attend the 2024 U.S. Delegation of Women Mayors on April 21 – 27, 2024 in Switzerland. Reviewed for administration: Adopted by the city council April 1, 2024 Kim Keller, city manager Nadia Mohamed, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: April 1, 2024 Consent agenda item: 5g Executive summary Title: Resolution authorizing final payment for 2023 Alley Reconstruction project (4023-1500) - Ward 1 Recommended action: Motion to adopt resolution accepting work and authorizing final payment in the amount of $145,075.99 for the 2023 Alley Reconstruction project – city contract no. 40-23. Policy consideration: None Summary: On April 3, 2023, the city council awarded a contract in the amount of $578,881.66 to JL Theis, Inc. for the 2023 Alley Reconstruction project (4023-1500). The project included shaping the alleys, addressing drainage and constructing 10-foot wide concrete alleys. The final contract amount, $627,903.47, is $49,021.81 (8.47%) more than the contract amount awarded. This is within the planned contingency and there are adequate funds to cover these costs. Details on the contract changes are included in the discussion section of this report. Financial or budget considerations: The final cost of the work performed by the contractor under contract no. 40-23 has been calculated as follows: Original contract (based on estimated quantities) $ 578,881.66 Change orders/ extra work + $ 7,534.57 Quantity overruns + $ 41,487.24 Final contract cost $ 627,903.47 Previous payments - $ 482,827.48 Balance due $ 145,075.99 This project was included in the Capital Improvement Plan (CIP). Funding was provided by the pavement management and storm sewer utility funds. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Discussion Resolution Prepared by: Jack Sullivan, engineering project manager Reviewed by: Debra Heiser, engineering director Approved by: Kim Keller, city manager City council meeting of April 1, 2024 (Item No. 5g) Page 2 Title: Resolution authorizing final payment for 2023 Alley Reconstruction project (4023-1500) - Ward 1 Discussion Background: On April 3, 2023, the city council awarded a contract in the amount of $578,881.66 to JL Theis, Inc. for the 2023 Alley Reconstruction project (4023-1500). The project included shaping the alleys, addressing drainage and constructing 10-foot wide concrete alleys. The final contract amount, $627,903.47, is $49,021.81 (8.47%) more than the contract amount awarded. During construction, some unexpected items came up that added to the cost of the project. The additional work added to the contract increased the cost of the project by $49,201.81. The contract changes can be attributed to the following: • Providing accessibility to a resident with mobility challenges ($7,534.57) o Due to the design of the home, wheelchair ramp and yard, the resident only has access to their home via the alley. During construction, the contractor needed to provide accessibility for the resident, requiring them to place a temporary gravel driveway. This driveway was removed after construction was complete. • Haul and dispose of contaminated material ($14,085.90) o Soil borings for this project identified contaminated soil. The extent of the contamination was estimated based on the number and location of the soil borings. During construction, the soil consultant was on site to oversee the removal of the contaminated soil and determined that the scope of contamination extended beyond the area estimated in the plans. The additional soil was removed and replaced with clean gravel base. • Driveway pavement removal and replacement ($27,401.34) o The alleys are designed to allow runoff to drain from adjacent driveways and for driveway grades that are usable. On some longer driveways, the survey data collected did not go back far enough to identify issues with drainage and slopes. During construction, additional driveway pavement was removed and replaced to ensure that the reconstructed driveways tied in well to the properties and that the slopes worked for drainage and drivability. Financial or budget considerations: The final cost of the work performed by the contractor under contract no. 40-23 has been calculated as follows: Original contract (based on estimated quantities) $ 578,881.66 Change orders/ extra work + $ 7,534.57 Quantity overruns + $ 41,487.24 Final contract cost $ 627,903.47 Previous payments - $ 482,827.48 Balance due $ 145,075.99 This project was included in the Capital Improvement Plan (CIP). Funding was provided by the pavement management and storm sewer utility funds. Due to the nature of our construction projects, unforeseen circumstances, and resident feedback, it is not unusual to have additional work added to our projects. To address this, when the bid is awarded, we assumed a 10% contingency for all aspects of the project. The costs detailed above represent an 8.47% increase to this project. This is within the planned contingency. City council meeting of April 1, 2024 (Item No. 5g) Page 3 Title: Resolution authorizing final payment for 2023 Alley Reconstruction project (4023-1500) - Ward 1 Resolution No. 24-____ Authorizing final payment and accepting work for the 2023 Alley Reconstruction project City Project No. 4023-1500 Contract No. 40-23 Be it resolved by the city council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the city dated April 3, 2023, JL Theis, Inc. has satisfactorily completed the 2023 Alley Reconstruction project, as per Contract No. 40- 23. 2. The engineering director has filed her recommendations for final acceptance of the work. 3. The work completed under this contract is accepted and approved. The final contract cost is $627,903.47. 4. The city manager is directed to make final payment in the amount of $145,075.99 on this contract, taking the contractor's receipt in full. Reviewed for administration: Adopted by the city council April 1, 2024 Kim Keller, city manager Nadia Mohamed, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: April 1, 2024 Consent agenda item: 5h Executive summary Title: Resolution authorizing the removal of truck prohibitions on Vernon Avenue, 27th Street and Princeton Avenue – Ward 1 Recommended action: Motion to adopt the following resolutions: •Rescind existing Resolution No. 5921 pertaining to prohibition of trucks along Vernon Avenue and 27th Street. •Rescind existing Resolution No. 89-203 pertaining to prohibition of trucks on the 1600 block of Princeton Avenue. • Authorize resolutions reinstating parking restrictions on Vernon Avenue. Policy consideration: None Summary: There are three local streets in the city that have been designated "No Trucks" by council resolutions from 1977 and 1989. The street segments are: •Vernon Avenue from 185 ft north of Minnetonka Boulevard to 27th Street W (northbound only) from 1977 •27th Street W from Utica Avenue to Vernon Avenue (westbound only) from 1977 •Princeton Avenue from Old Cedar Lake Road to 16th Street W (both directions) from 1989 The resolutions prohibit the operation of all trucks on these roads, including trucks that may have a purpose to drive on the street for delivery. Staff reviewed the history of these restrictions on these road segments and recommend that they be removed. This information was shared with the council as a part of the Connected Infrastructure study session system in the April 3, 2023, study session report. Council generally supported staff's recommendation. Since that time, staff has informed the neighborhood of the proposed removals and is now ready to bring forward resolutions to rescind the truck-prohibiting signage. Additional information regarding this action is included in the discussion section of this report. Financial or budget considerations: The cost to remove these signs and implement these actions are minimal and will come out of the general operating budget. Strategic priority consideration: Not applicable. Supporting documents: Discussion Location maps Special study session report – April 3, 2023 Resolution 5921 – to be rescinded Resolution 89-203 – to be rescinded Resolutions Prepared by: Jack Sullivan, engineering project manager Reviewed by: Debra Heiser, engineering director Approved by: Kim Keller, city manager City council meeting of April 1, 2024 (Item No. 5h) Page 2 Title: Resolution authorizing the removal of truck prohibitions on Vernon Avenue, 27th Street and Princeton Avenue – Ward 1 Discussion Background: There are three roadway segments within the city that have resolutions prohibiting trucks. • Vernon Avenue from 185 ft north of Minnetonka Boulevard to 27th Street W (northbound only) from 1977 • 27th Street W from Utica Avenue to Vernon Avenue (westbound only) from 1977 • Princeton Avenue from Old Cedar Lake Road to 16th Street W (both directions) from 1989 The council resolutions and "No Truck" signage prohibit the operation of all trucks on these roads, including trucks that are delivering goods and services to homes in the neighborhood, such as UPS, FedEx and moving trucks. The prohibition of trucks on these streets was established for a variety of reasons. Public streets are for all users and are a shared resource for all transportation needs. Removing the truck restrictions does not designate these streets as truck routes. Instead, removing the truck restriction allows vehicles that have business in the neighborhood to legally drive on the street. The removal of these segments will remove all truck access restrictions within the city. What follows is additional information on the individual areas and what action staff has taken since April 2023. Vernon Avenue, north of Minnetonka Boulevard, and 27th Street, west of Utica Avenue, are addressed as one area, and Princeton Avenue is addressed as the second area. Vernon Avenue and 27th Street truck restrictions The removal of the truck restrictions is being done for the following reasons: • Public streets are a shared resource for all transportation needs and public uses. • Truck restrictions technically prevent delivery vehicles such as UPS, FedEx and moving trucks from using the street. • Removing the restrictions will allow trucks that have business in the area to legally drive on the street. • The restrictions were enacted in 1977 when Highway 100 had more direct connections to 27th Street and Vernon Avenue. The highway ramps were modified in 2016, reducing the number of vehicles on these roads and eliminating direct highway access from those streets. • These streets do not have unique characteristics that make them different from parallel streets in the neighborhood that do not have truck restrictions. These restrictions were enacted by Resolution No. 5921 in 1977, which also included language restricting parking along Vernon Avenue. Staff does not recommend removing the parking restrictions as a part of this action. These parking restrictions help to keep travel lanes on Vernon Avenue accessible to vehicles near the intersection with Minnetonka Boulevard. The current parking restrictions will remain at: • the east side of Vernon Avenue from Minnetonka Boulevard to the removed Highway 100 exit ramp (approximately 165 feet north of Minnetonka Boulevard right of way) • the west side of Vernon Avenue from Minnetonka Boulevard to West 28th Street, Monday through Friday, 7 a.m. to 7 p.m. City council meeting of April 1, 2024 (Item No. 5h) Page 3 Title: Resolution authorizing the removal of truck prohibitions on Vernon Avenue, 27th Street and Princeton Avenue – Ward 1 Past practice was to write a single resolution that included multiple restrictions. That practice has created complexity when changes to restrictions are required within the resolution. To reduce complexity, should changes be pursued in the future, staff recommends creating separate resolutions. The attached resolutions reestablish these parking restrictions. Princeton Avenue from 16th Street to Old Cedar Lake Road truck restriction These restrictions were enacted by Resolution No. 89-203 in 1989 to prohibit truck traffic from using the 1600 block of Princeton Avenue during detours and construction impacts from reconstruction on Highway 100/394. This area is the very northeast corner of the city and borders Golden Valley. This was the only street within the area that was identified to have truck restrictions during the construction. This resolution indicates that the truck restriction was to be removed after construction. The construction was completed and the signs were removed decades ago. However, since the resolution did not have an expiration date, it still stands. To clear up the public record, it is recommended that this resolution be rescinded. Public engagement: Over the last several months, staff informed sixty-six (66) residents along Vernon Avenue (from 27th Street to Minnetonka Boulevard) and 27th Street (from Vernon Avenue to Utica Avenue) that the city would be removing the truck prohibition signage this spring. Staff heard from two residents related to the removal of the truck prohibition signs. One resident was against the removal. The other resident requested the removal of the signs to be completed in conjunction with planned maintenance work by MnDOT near the southbound on- ramp to Highway 100 at Utica Avenue. Since there are no signs posted on Princeton Avenue, no public engagement was done. Next steps: Once the resolutions are adopted, public works staff will remove the signs on Vernon Avenue and 27th Street. No signage exists on the 1600 block of Princeton Avenue, so there is no additional action. City council meeting of April 1, 2024 (Item No. 5h) Page 4 Title: Resolution authorizing the removal of truck prohibitions on Vernon Avenue, 27th Street and Princeton Avenue – Ward 1 Resolution No. 24-036 Rescind truck prohibitions on Vernon Avenue and 27th Street Resolution No. 5921 Whereas, the city approved truck prohibition signage on Vernon Avenue from 185 ft north of Minnetonka Boulevard to 27th Street W (northbound only) and on 27th Street W from Utica Avenue to Vernon Avenue (westbound only) per Resolution No. 5921 in 1977 to address truck traffic accessing local streets from Highway 100; and Whereas, the reconstruction of Highway 100 in 2016 changed the connections between Highway 100 and the local street networks; and Whereas, the changes in the geometrics of the roadways and adjacent land use have rendered these restrictions obsolete; and Whereas, these streets do not have unique characteristics that make them different from parallel streets in the neighborhood that do not have truck restrictions; and Whereas, removing the restrictions will allow trucks that have business in the area to legally drive on the street; and Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota that the engineering director is authorized to: 1. Rescind Resolution No. 5921 Reviewed for administration: Adopted by the city council April 1, 2024 Kim Keller, city manager Nadia Mohamed, mayor Attest: Melissa Kennedy, city clerk City council meeting of April 1, 2024 (Item No. 5h) Page 5 Title: Resolution authorizing the removal of truck prohibitions on Vernon Avenue, 27th Street and Princeton Avenue – Ward 1 Resolution No. 24-037 Rescind truck prohibitions on Princeton Avenue from 16th Street to Old Cedar Lake Road Resolution No. 89-203 Whereas, the city approved truck prohibition signage on Princeton Avenue from 16th Street to Old Cedar Lake Road (both directions) per Resolution No. 89-203 in 1989 to address truck traffic accessing local streets during the reconstruction of Highway 100; and Whereas, the reconstruction of Highway 100 has been completed; and, Whereas, the "No Truck" signage was removed after the reconstruction was complete; and Whereas, these streets do not have unique characteristics that make them different from parallel streets in the neighborhood that do not have truck restrictions; and Whereas, removing the restrictions will allow trucks that have business in the area to legally drive on the street; and Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota that the engineering director is authorized to: 2. Rescind Resolution No. 89-203 Reviewed for administration: Adopted by the city council April 1, 2024 Kim Keller, city manager Nadia Mohamed, mayor Attest: Melissa Kennedy, city clerk City council meeting of April 1, 2024 (Item No. 5h) Page 6 Title: Resolution authorizing the removal of truck prohibitions on Vernon Avenue, 27th Street and Princeton Avenue – Ward 1 Resolution No. 24-038 Authorizing parking restrictions on the east side of Vernon Avenue north of Minnetonka Boulevard Whereas, Resolution No. 5921 was rescinded as approved in Resolution No. 24-036; and Whereas, staff recommended keeping the parking restrictions on Vernon Avenue to help keep travel lanes accessible to vehicles near the intersection with Minnetonka Boulevard; and Whereas, staff recommends reestablishing existing parking restrictions in one new resolution per road segment as described in Resolution No. 5921; and Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota that the engineering director is authorized to: 1. Install "No Parking" on the east side of Vernon Avenue from Minnetonka Boulevard to 165 feet north of the Minnetonka Boulevard right of way. Reviewed for administration: Adopted by the city council April 1, 2024 Kim Keller, city manager Nadia Mohamed, mayor Attest: Melissa Kennedy, city clerk City council meeting of April 1, 2024 (Item No. 5h) Page 7 Title: Resolution authorizing the removal of truck prohibitions on Vernon Avenue, 27th Street and Princeton Avenue – Ward 1 Resolution No. 24-039 Authorizing parking restrictions on the west side of Vernon Avenue north of Minnetonka Boulevard Whereas, Resolution No. 5921 was rescinded as approved in Resolution No. 24-036; and Whereas, staff recommended keeping the parking restrictions on Vernon Avenue to help keep travel lanes accessible to vehicles near the intersection with Minnetonka Boulevard; and Whereas, staff recommends reestablishing existing parking restrictions in one new resolution per road segment as described in Resolution No. 5921; and Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota that the engineering director is authorized to: 1. Install "No Parking – 7 a.m. to 7 p.m. Monday thru Friday" on the west side of Vernon Avenue from Minnetonka Boulevard to West 28th Street. Reviewed for administration: Adopted by the city council April 1, 2024 Kim Keller, city manager Nadia Mohamed, mayor Attest: Melissa Kennedy, city clerk ?A@ ?A@ ?A@ £¤ £¤ GWX GWX GWX \]^\]^\]^ GWXGWXGWX ?A 27TH ST W VERNON AVE SPRINCETONAVE SWO O D D A L E A V ETEXAS AVE SYOSEMITEAVESDAKOTA AVE SMONT E R E Y D R LOUI SIANAAVESTEXASAVES36TH ST WFlag Ave SLAKE ST W FRANCE AVE SWALKER ST LOUISIANA AVE SPARKPLACEBLVD(W)36TH ST W OXFOR D S T 169 7 169 394 394 100 100 25 5 100 3 5 5 17 394 Existing truck restrictions ?A@£¤ GWX GWX GWX\]^GWX ?A ¯ Existing truck restrictions to be rescinded 3/28/2023 City council meeting of April 1, 2024 (Item No. 5h) Title: Resolution authorizing the removal of truck prohibitions on Vernon Avenue, 27th Street and Princeton Avenue - Ward 1 Page 8 Removal of "No Truck" signage bcdmf bcdmf Birchwood Park Sunshine Park MIN N ETONKA BLV D LAKE ST W 29TH ST W 28TH ST W 27TH ST W WEBSTER AVE S 26TH ST W YOSEMITE AVE SSTATEHIGHWAY 100SSERVICE DRHWY 100ETOLEDO AVE SSALEM AVE SRALEIGH AVE SVERNON AVESXENWOOD AVE SZARTHAN AVE SUTICA AVE S 0 500 1,000250 Feet ´Date: 10/9/2023 City council meeting of April 1, 2024 (Item No. 5h) Title: Resolution authorizing the removal of truck prohibitions on Vernon Avenue, 27th Street and Princeton Avenue - Ward 1 Page 9 Meeting: City council Meeting date: April 1, 2024 Consent agenda item: 5i Executive summary Title: Approve bid for 2024 Pavement Management project (4024-1000) - Ward 2 Recommended action: Motion to designate GMH Asphalt Corporation the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $7,565,260.08 for the 2024 Pavement Management project no. 4024-1000. Policy consideration: Does the city council wish to pursue the pavement rehabilitation, utility improvements, sidewalk installation and impervious reductions recommended as a part of this project? Summary: A total of six (6) bids were received for this project. A summary of the bid results is as follows: Contractor Bid amount GMH Asphalt Corp. $7,565,260.08 Bituminous Roadways, Inc. $7,630,935.99 Park Construction Company $8,075,012.90 Northwest Asphalt, Inc. $8,865,824.68 New Look Contracting, Inc. $8,989,750.50 Geislinger & Sons, Inc. $10,194,842.10 CIP budget $7,184,401.55 A review of the bids indicates GMH Asphalt Corporation submitted the lowest bid. GMH Asphalt Corporation is a reputable contractor. Staff recommends that a contract be awarded to the firm in the amount of $7,565,260.08. Financial or budget considerations: This project is included in the city's Capital Improvement Plan (CIP) for 2024. Funding will be provided by the following sources: franchise fees (pavement management), utility funds, and general obligation bonds (GO bonds). The low bid is higher than the CIP; however, it is recommended to award the bid as submitted and utilize unobligated fund balance in the fund to cover the additional cost. Additional information on the breakdown of the funding can be found later in this report. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Discussion Overall 2024 financial summary Prepared by: Aaron Wiesen, project engineer Reviewed by: Debra Heiser, engineering director Approved by: Kim Keller, city manager City council meeting of April 1, 2024 (Item No. 5i) Page 2 Title: Approve bid for 2024 Pavement Management project (4024-1000) - Ward 2 Discussion Background: Bids were received on Mar. 14, 2024 for the 2024 Pavement Management project. The 2024 construction season is the nineteenth year of implementing the city's Pavement Management Program. This year's work, project no. 4024-1000, will be performed in Area 2 of the city's eight pavement management areas. It includes work in the Minikahda Vista, Browndale and Wolfe Park neighborhoods, Ward 2. Selection of street segments included in the project was based on street condition and field evaluations to determine the current conditions of the pavement, curb and gutter, and the city's underground utilities. An advertisement for bids was published in the St. Louis Park Sun Sailor on Feb. 15, 2024 and Feb. 22, 2024, and in Finance and Commerce on Feb. 15, 2024 through Feb. 21, 2024. In addition, plans and specifications are made available electronically via the internet on the city's OneOffice website. Information regarding this bidding opportunity was shared with three (3) minority associations and 34 Disadvantaged Business Enterprises (DBE) contractors. Fifty contractors/vendors downloaded plan sets, of which seven (7) were DBE companies. Funding details: Staff have analyzed the bids and determined that GMH Asphalt Corporation is a qualified contractor that can complete this work during the 2024 construction season. The low bid does exceed the city's 2024 CIP values for pavement management. The low bid came in lower than the CIP values on the other funding sources. Based on the low bid received, cost and funding details are as follows: CIP Low bid Construction cost $7,191,000.00 $7,565,260.08 Engineering and administration $1,080,000.00 $1,134,789.00 Bid total $ 8,271,000.00 $ 8,700,049.08 Funding sources Pavement management $3,396,000.00 $3,862,291.36 Water utility $3,072,000.00 $3,067,636.04 Stormwater utility $ 633,000.00 $ 629,674.39 Sanitary sewer utility $ 345,000.00 $344,280.04 GO bonds (Sidewalks) $ 825,000.00 $ 796,167.25 Bid total $8,271,000.00 $8,700,049.08 Due to the nature of our construction projects, unexpected costs do come up. The capital funds have unobligated balances that can be used to handle cost overruns above and beyond the awarded bid. Attached is the overall financial summary for the transportation and maintenance projects included in the 2024 CIP. As each project is brought to the council for final approval and for bid award, this summary will be updated to reflect the bids received. Final numbers will depend on bids received. Bid Analysis: The low bid is 5.19% over the CIP amount. Below is an analysis of the construction costs for each funding category. The engineer's estimate included a 5% increase in construction costs compared to 2023 construction prices. While that level of inflation was adequate for many of the bid pricing, a review of the individual unit costs revealed that there was a 10% increase in some construction costs. City council meeting of April 1, 2024 (Item No. 5i) Page 3 Title: Approve bid for 2024 Pavement Management project (4024-1000) - Ward 2 Pavement management: The low bid for pavement management construction costs is $466,291.35 over the CIP amount. The major increases in cost are associated with concrete for curb/ driveways and subgrade excavation. Water utility: The low bid for water utility funded construction is $4,363.96 under the CIP amount. Storm sewer utility: The low bid for storm sewer utility funded construction is $3,325.61 under the CIP amount. Sanitary sewer utility: The low bid for sanitary sewer utility funded construction is $719.96 under the CIP amount. Sidewalks: The low bid for sidewalks is $28,832.75 under the CIP amount. Recommendation: There are three options open to the city when a bid is higher than what is included in the CIP. These are: reject the bid and rebid for this year, reject the bid and delay the project until a future year, and award the bid after a review of the overall financial management plan to understand if funding is available. To prepare the recommendation for award, staff explored these three options and is recommending that the bid be awarded. Staff does not recommend going back out to bid for this project in 2024 since it is unlikely that the pricing will change. To ensure that the streets and utilities continue to serve the community, staff recommends that the city move ahead with this project in 2024. To accomplish this, engineering has reviewed the contract costs with the finance director. There are additional pavement management funds available due to the actual cost of other projects in the 2024 CIP being less than the estimated CIP amount. This is summarized on the attached overall financial summary. Next steps: Construction is anticipated to begin in May and should be completed by November 2024. Overall financial summary 2024 Budget Cedar Lake/ Louisiana Ave Phase 1 Minnetonka Blvd Concrete replacement Pavement management (Area 2) Alley construction Sanitary sewer lining Lamplighter Pond maintenance Parking lot maintenance MSC 4023-1100 4023-7000 4024-0003 4024-1000 4024-1500 4024-3000 4022-4001 4024-1600 GO Bonds 4,656,251 - 4,656,251 - - - - - - GO Bonds-New sidewalk construction 825,000 - -- 825,000 - - - - Pavement management fund 4,235,490 - -120,950 3,396,000 293,800 - - 424,740 Municipal State Aid 3,800,530 3,800,530 - - - - - - - Sanitary sewer 1,336,164 - 411,164 - 345,000 - 580,000 - - Stormwater 1,237,420 81,470 120,950 633,000 158,200 - 243,800 - Water 7,758,235 1,218,735 3,467,500 - 3,072,000 - - - - Operations budget 145,000 - - 145,000 - - - - - State appropriation 2,000,000 2,000,000 - - - - - - - Federal funds 1,941,333 1,941,333 - - - - - - - Congressional directed spending 2,000,000 2,000,000 - - - - - - - Total funding 29,935,423 11,042,068 8,534,915 386,900 8,271,000 452,000 580,000 243,800 424,740 Table 1: 2024 Transportation and maintence projects funding -CIP 2024 Budget Cedar Lake/ Louisiana Ave Phase 1 Minnetonka Blvd Concrete replacement Pavement management (Area 2) Alley construction Sanitary sewer lining Lamplighter Pond maintenance Parking lot maintenance MSC 2024 CIP projects total to date 4023-1100 4023-7000 4024-0003 4024-1000 4024-1500 4024-3000 4022-4001 4024-1600 GO Bonds 4,656,251 - 3,362,976 - - - - - - 3,362,976 GO Bonds-New sidewalk construction 825,000 - -- 796,167 - - - - 796,167 Pavement management fund 4,235,490 - -86,422 3,862,291 263,284 - - 132,300 4,344,297 Municipal State Aid 3,800,530 3,866,264 - - - - - - - 3,866,264 Sanitary sewer 1,336,164 24,800 691,995 - 344,280 - 277,870 - - 1,338,945 Stormwater 1,237,420 81,470 - 83,532 629,674 243,032 - 239,578 - 1,277,286 Water 7,758,235 1,218,735 2,511,161 - 3,067,636 - - - - 6,797,532 Operations budget 145,000 - - 89,875 - - - - - 89,875 State appropriation 2,000,000 2,028,472 - - - - - - - 2,028,472 Federal funds 1,941,333 2,164,000 - - - - - - - 2,164,000 Congressional directed spending 2,000,000 2,000,000 - - - - - - - 2,000,000 Total funding 29,935,423 11,383,741 6,566,132 259,829 8,700,049 506,316 277,870 239,578 132,300 28,065,814 Engineer's Estimate Engineer's Estimate Award Bid Award Bid Award Bid Engineer's Estimate Award Bid Award Bid Table 2: 2024 Transportation and maintence projects funding - actual City council meeting of April 1, 2024 (Item No. 5i) Title: Approve bid for 2024 Pavement Management project (4024-1000) - Ward 2 Page 4 Meeting: City council Meeting date: April 1, 2024 Consent agenda item: 5j Executive summary Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 Recommended action: Motion to adopt resolution approving a major amendment to the conditional use permit to allow a 1,000 square foot addition to Groves Learning Organization located at 3200 Highway 100. Policy consideration: Does the proposal meet the requirements of the city code and comprehensive plan? Summary: The applicant, Groves Learning Organization, has a conditional use permit to operate an educational facility at 3200 Highway 100. The city code requires a major amendment to the conditional use permit for any expansion to the existing facility. They are requesting an amendment to the conditional use permit to construct a two-story, 1,000 square foot addition to the school. The addition will be constructed within the interior courtyard, and therefore, will not be visible to adjacent properties. Public outreach: A neighborhood meeting was conducted on March 7, 2024. Two people attended the meeting. No concerns were expressed about the addition. Staff did not receive written comments or phone calls. Public hearing notices were mailed to property owners within 350 feet of the site. Previous actions Governing body Date Public hearing conducted. No comments were received. Recommended approval (4-0 vote). Planning commission 2/7/2024 Financial or budget considerations: None Strategic priority consideration: Not applicable. Supporting documents: Discussion, draft resolution, project plans Prepared by: Gary Morrison, zoning administrator Reviewed by: Sean Walther, planning manager/deputy community development director Karen Barton, community development director Approved by: Kim Keller, city manager City council meeting of April 1, 2024 (Item No. 5j) Page 2 Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 Discussion Summary of request: Groves Learning Organization has a conditional use permit to operate an educational facility (K – 12 school) at 3200 Highway 100. They request an amendment to the conditional use permit to construct a 1,000 square foot addition to the school building. Site information: Site area (acres): 5.14 acres total. Current use: Surrounding land uses: Educational facility (grades K – 12) North: R-4 multiple-family residence East: R-2 single-family residence South: right-of-way West: R-2 single-family residence Current 2040 land use guidance Current zoning Civ-Civic R-2 single-family residence City council meeting of April 1, 2024 (Item No. 5j) Page 3 Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 Background: Groves Learning Organization is a school for students who have learning disabilities such as dyslexia, ADHD, executive function challenges and other language-based learning disabilities. The conditional use permit to operate at this location was approved in 1982. It has been amended from time to time as the school grew. The latest amendment was in 2009 to approve a 14,000 square foot two-story building addition, rebuild the parking lot and enlarge the existing storm water pond. Present considerations: The proposal is to construct a two-story, 1,000 square foot addition (500 square feet per floor). The addition will be constructed within the interior courtyard, and therefore, will not be visible to adjacent properties. See exhibit below. The first floor of the addition will be an extension of the entry commons. The upper floor will be two flexible use meeting rooms. The exterior walls of the addition will be 71% glass to maintain views into the landscaped courtyard. The courtyard will be improved with landscaping, a rain garden, trail, and seating area. In addition to the 1,000 square foot building addition, Groves Learning Organization will be remodeling and updating the classrooms. No other exterior changes to the building will result from the interior remodel. City council meeting of April 1, 2024 (Item No. 5j) Page 4 Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 Zoning analysis: Below is a table summarizing the zoning requirements for this project. Further details on some of the requirements are provided after the table. The required dimensions are for the R-2 single-family residence zoning district. Compliance table. Factor Required Proposed Met? Height 30 feet 2 stories/22 feet yes Building Materials Minimum 60% class 1; Maximum 10% class 3 71% of new elevations are glass which is a class 1 material yes Parking 139 spaces 139 spaces yes Yards – Front (south) / Rear (north) 25 feet 50 feet N/A addition is interior to the building. yes Yards – West side / East side West: 50 feet East: 15 feet N/A addition is interior to the building. Landscaping 112 trees by code, Existing CUP approval is 50 trees with alternative landscaping. 87 trees yes Height. The maximum height allowed is 30 feet. The exiting building and proposed addition is approximately 22 feet. The proposed addition meets the code requirement for height. Building materials. The building exterior is required to be at least 60 percent class 1 materials. The addition will be 71 percent glass, which is a class 1 material. The remaining 29 percent is aluminum cladding, which is class 2. The building addition meets the minimum requirements for exterior materials. Parking. The zoning ordinance requires: • Elementary and junior high school - 2 parking spaces for each classroom. • High school – 1 space per four students, plus 1 space for each two classrooms. Using the above formulas, the city code requires 139 parking spaces for the school. This calculation includes the addition and interior remodel. There are 139 parking spaces provided on-site. The school also has a proof of parking plan for 77 more spaces. The minimum parking requirements are met. Setbacks. The addition is constructed within an interior courtyard and does not impact existing or required setbacks. The minimum setback requirements are met. Landscaping. The city code requires one tree per 1,000 square feet of gross building floor area. The building area is approximately 112,000 square feet which yields 112 required trees. The existing conditional use permit requires 50 plus site improvements counting toward the alternative landscaping. Many of the trees were focused along the west property line for screening purposes. Since 2009, the applicant has had difficulty getting many of the trees to grow along the west property line due to overcrowding of trees and difficulty watering the trees given the significant grade change and retaining wall. Therefore, the applicant worked with the neighbors and city to agree to substitute lilac bushes in some areas. City council meeting of April 1, 2024 (Item No. 5j) Page 5 Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 The applicant currently has 87 trees on-site, which exceeds the 50 trees required in the previous approval. The site improvements counting toward the alternative landscaping includes a rain garden located within the courtyard, native plantings and integrated pedestrian improvements, which include walking paths and seating areas shaded by a pergola structure. Storm water. A rain garden will be constructed within the courtyard to improve drainage and storm water treatment. Conditional use permit: Staff finds the application meets the following general requirements for conditional use permits listed in city code section 36-33(b): 1. Consistency with plans. The use of this property as an educational facility is consistent with the comprehensive plan and meets the requirements of an educational facility located within the R-2 single-family residence zoning district. 2. Nuisance. It is not detrimental to the health, safety, morals, and general welfare of the community. It will not have undue adverse impacts on the use and enjoyment of properties, existing and anticipated traffic conditions, parking facilities on adjacent streets, and values of properties in close proximity to the conditional use. This is an existing use, and the proposed addition will not be visible off-site. The facility generates peak traffic flows during morning and afternoon student drop-off and pick-up. These peak flows have generated complaints from the neighborhood to the west of the facility, however, they are brief and within expectations for educational facilities located in residential areas. 3. Compliance with code. It is consistent with the regulations, intent and purpose of city code and the zoning district in which the conditional use is located. The proposed plan meets the conditions required for an apartment building. 4. Consistency with service capacity. It will not have undue adverse impacts on governmental facilities, services or improvements which are either existing or proposed. The proposed plan will not impact existing or proposed utilities and services. 5. Site design. It is consistent with code requirements for parking, circulation, landscaping, and stormwater treatment and retention. The site design meets these requirements. 6. Consistency with utilities. It is consistent with the city’s stormwater, sanitary sewer, and water plans. The proposed design is consistent with all city plans. Staff find the application meets the following requirements for conditional use permits listed in city code section 36-164(d)(4). These conditions are specific to educational facilities located within the R-2 single-family residence zoning district: 1. Buildings shall be located at least 50 feet from a lot in an R district. The existing building is 52 feet from the R-2 single-family residence zoned property to the west and approximately 47 feet to the R-4 multiple-family residence zoned property located to the north. The proposed addition will be within the existing interior courtyard. Therefore, it will not be closer to any lot line than the existing building is. 2. An off-street passenger loading area shall be provided in order to maintain vehicular and pedestrian safety. An off-street passenger loading area is provided. 3. Outdoor recreational and play areas shall be located at least 25 feet from any lot in an R district. There are two existing play areas that do not meet the 25-foot City council meeting of April 1, 2024 (Item No. 5j) Page 6 Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 minimum setback to the R-2 single-family residence zoned properties to the west. These are existing and are not proposed to be altered as part of this project. This portion of the property has historically been used for play area, although the play features have changed over the years from ball fields to various types of play structures. 4. Access shall be to a roadway identified in the comprehensive plan as a collector or arterial or shall be otherwise located so that access can be provided without generating significant traffic on local residential streets. Access to the facility is gained from Highway 100 frontage road. The frontage road is a one-way traffic route from Minnetonka Boulevard. Exiting traffic passes through the residential neighborhood to the west. This condition has existed since at least 1969. City council meeting of April 1, 2024 (Item No. 5j) Page 7 Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 Resolution No. 24- ____ Amends and Restates Resolution No. 09-071 Amending and restating Resolution No. 09-071 adopted on May 18, 2009, and granting amendment to existing special permit (conditional use) under section 36-37 of the St. Louis Park ordinance code relating to zoning to allow a 1,000 square foot addition at 3200 State Highway 100 South FINDINGS WHEREAS, Groves Academy has made application to the City Council for an amendment to an existing special permit (conditional use) under Section 36-37 of the St. Louis Park Ordinance Code to allow a 1,000 square foot addition at 3200 State Highway 100 South within a R-2 Single Family Residential Zoning District having the following legal description: Lots one (1), two (2), three (3), four (4), five (5), six (6), seven (7), eight (8), nine (9) and ten (10), inclusive, “Oak Park 2nd”, according to the recorded plat thereof, being also described as the South eight hundred fifty (850) feet of that part of the Northwest one-quarter (NW ¼) of the Northwest one-quarter (NW ¼) of Section Six (6), Township Twenty-eight (28) North, Range Twenty-four (24) West of the Fourth Principal Meridian lying East of the West 172.7 feet thereof and West of State Highway No. 100, according to the United States Government survey thereof The South 850 feet of the West 172.7 feet of the West one-half (W ½) of the West one-half (W ½) of the Northwest quarter (NW ¼) of the Northwest quarter (NW ¼) of Section Six (6), Township Twenty-eight (28) North, Range Twenty-four (24) West of the Fourth Principal Meridian according to the United States Government Survey thereof Lot 29 in “Norwaldo” according to the plat thereof on file and of record in the office of the Register of Deeds of Hennepin County, Minnesota. Together with that part of vacated alley lying between the extensions Easterly of the Northerly and Southerly lines of said Lot 29, as vacated in Document No. 1621176. (Abstract and Torrens) WHEREAS, a special permit was issued regarding the subject property pursuant to Resolution No. 01-062 of the St. Louis Park City Council dated July 16, 2001 which contained conditions applicable to said property; and WHEREAS, the special permit was amended on May 18, 2009 pursuant to Resolution No. 09-071; and City council meeting of April 1, 2024 (Item No. 5j) Page 8 Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 WHEREAS, the City Council has considered the information related to Planning Case Nos. 01-30-SP, 09-11-SP, and 24-08-CUP and the effect of the proposed on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan; and compliance with the intent of the Zoning Ordinance; and WHEREAS, due to changed circumstances, amendments to those conditions are now necessary, requiring the amendment of that special permit; and WHEREAS, it is the intent of this resolution to continue and restate the conditions of the permit granted by Resolution No. 09-071, to add the amendments now required, and to consolidate all conditions applicable to the subject property in this resolution; WHEREAS, the contents of Case No. 01-30-SP, 09-11-SP, and 24-08-CUP are hereby entered into and made part of the public hearing record and the record of decision for this case. CONCLUSION NOW THEREFORE BE IT RESOLVED that Resolution No. 09-071 is hereby restated and amended by this resolution which continues and amends a special permit (conditional use) to the subject property for the purposes of permitting a 1,000 square foot addition within the R-2 Single Family Residential District at the location described above based on the following conditions: 1. The site shall be developed, used and maintained in accordance with Exhibit A, Site Plan, as modified by the addition of eleven parking spaces. 2. Any new planting improvements on the site plan shall be completed by October 15, 1982. 3. The continued special permit shall be amended on October 4, 1999 to incorporate all of the preceding conditions and add the following conditions: a. The site shall be developed, used and maintained in accordance with Exhibits B through H, Exhibit E to be revised per condition b.3) below, and condition 5 (amended July 2, 2001), such documents incorporated by reference herein. b. Prior to any site work, the applicant shall comply with the following: 1) Obtain an erosion control permit from the Minnehaha Creek Watershed District and forward a copy of permit to the City. 2) Obtain written permission from MNDOT for storm sewer pipe on public right of way and driveway access changes along Highway 100 frontage road. 3) Exhibit E, Elevations, shall be revised to show no more than 10% Class III materials on any façade. In addition, building materials samples shall be submitted to and approved by the Zoning Administrator and Planning Supervisor to ensure architectural integration and compatibility of all materials used. City council meeting of April 1, 2024 (Item No. 5j) Page 9 Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 c. Approval of a building permit, which may impose additional requirements. d. A sign permit shall be obtained prior to installation of any new signage. e. If it becomes necessary to increase the number of parking stalls to meet City requirements for the approved building expansion, an increase of up to 10 stalls may be approved administratively, provided that setback and bufferyard requirements are met. f. Assent form and official exhibits must be signed by applicant (or applicant and owner if applicant is different from owner) prior to issuance of building permit. 4. The continued special permit shall be amended on December 18, 2000 to incorporate all of the preceding conditions and extend the time to obtain a building permit to August 31, 2001. 5. The continued special permit shall be amended on July 16, 2001 to incorporate all of the preceding conditions and to approve the proposed amendment to Exhibit E Elevations dated as received by the City on July 9, 2001 subject to the following conditions: a. The south elevation of the gymnasium shall be all brick. b. A 10-foot high wainscoting of brick shall be added on the west and east elevations. 6. The special permit shall be amended on May 18, 2009 to incorporate all of the preceding conditions and add the following conditions: a. The site shall be developed, used and maintained in accordance with exhibits incorporated by reference herein. b. A financial guarantee shall be submitted to guarantee the installation of landscaping, parking lot, storm water and sidewalk improvements. c. Proof of parking spaces shall be constructed as required by the city at any such time as the city determines the spaces are needed as evidenced by vehicles parking on the street and/or parking outside of the existing paved parking lot. 7. The special permit shall be amended on April 1, 2024 to incorporate all of the preceding conditions and add the following conditions: a. The site shall be developed, used, and maintained in accordance with the approved official exhibits and city code. b. Prior to issuance of building permits, the following conditions shall be met: 1) Final construction plans for all public improvements and private stormwater systems shall be signed by a registered engineer and approved by the city engineer. 2) A performance guarantee in the form of cash escrow or irrevocable letter of credit shall be provided to the City of St. Louis Park in the amount of 1.25 times the estimated costs for the installation of all private site stormwater management system and landscaping. c. The developer shall comply with the following conditions during construction: City council meeting of April 1, 2024 (Item No. 5j) Page 10 Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 1) All city noise ordinances shall be complied with, including that there be no construction activity between the hours of 7 p.m. and 7 a.m. Monday through Friday, and between 7 p.m. and 9 a.m. on weekends and holidays. 2) The site shall be kept free of dust and debris that could blow onto neighboring properties. 3) Public streets shall be maintained free of dirt and shall be cleaned as necessary. 4) The city shall be contacted a minimum of 72 hours prior to any work in a public street. 5) Work in a public street shall take place only upon the determination by the city engineer (or designee) that appropriate safety measures have been taken to ensure motorist and pedestrian safety. In addition to any other remedies, the developer or owner shall pay an administrative fee of $750 per violation of any condition of this approval. Under the zoning ordinance, this permit shall be revoked and cancelled if the building or structure for which the conditional use permit is granted is removed. It is further resolved that the city clerk is instructed to record certified copies of this resolution in the office of the Hennepin County Register of Deeds or Registrar of Titles as the case may be. Reviewed for administration: Adopted by the city council April 1, 2024 Kim Keller, city manager Nadia Mohamed, mayor Attest: Melissa Kennedy, city clerk 767 N. Eustis St., Ste 190 St. Paul, Minnesota 55114 651.642.9200 popedesign.comFebruary 05, 2024 Groves Learning Organization – CUP Amendment Application Narrative PROJECT NARRATIVE This project consists of a gross 1,000 SF addition in the existing interior courtyard at Groves Learning Organization located at 3200 Highway 100 S. St Louis Park, MN 55416 (PID). The addition ground floor footprint is approximately 500 SF. The use of the addition is an extension of the entry commons on the lower level and two flexible meeting rooms on the upper level. The rooms in the addition will not be permanently staffed. The addition has one exterior wall facing north which is clad in aluminum composite wall panels (29% CLASS II MATERIAL) and glass (71% CLASS I MATERIAL) matching the existing south facing elevation of the courtyard. The existing building is a K-12 school in an R-2 neighborhood. The school is consistent with the long range civic use identified in the 2040 comprehensive plan. Conditional use requirements are summarized below. Since the project consists of an addition in the interior courtyard, it appears to comply with the conditional use requirements: 36-163 (6) Educational (academic) facilities with more than 20 students. The conditions are as follows: a. Buildings shall be located at least 50 feet from a lot in an R district. b. An off-street passenger loading area shall be provided in order to maintain vehicular and pedestrian safety. c. Outdoor recreational and play areas shall be located at least 25 feet from any lot in an R district. d. Access shall be to a roadway identified in the comprehensive plan as a collector or arterial or shall be otherwise located so that access can be provided without generating significant traffic on local residential streets. CONTACT INFORMATION Owner: Groves Learning Organization (GLO) 3200 Highway 100 S St. Louis Park, MN 55416 Contact: Lawrence Graham Phone: (952) 920-6377 City council meeting of April 1, 2024 (Item No. 5j) Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1 Page 11 Groves Learning Organization – CUP Application February 05, 2024 Page 2 grahaml@groveslearning.com CONTACT INFORMATION FOR THE DESIGN TEAM Owner’s Rep: MEL Management 5200 Willson Rd Edina, MN 55424 Contact: Annie Andress Phone: (952) 334-9490 annie.andress@melmanagement.com Arch itect: Pope Design Group 767 N. Eustis Street, Suite 190 St. Paul, MN 55114 Contact: Raphael Lister Phone: (651) 789-1638 rlister@popedesign.com Civ il Engineer: Kimley-Horn 14800 Galaxie Avenue, Suite 200 Apple Valley, MN 55124 Contact: Mitchell Cookas Phone: (612) 294-7250 mitchell.cookas@kimley-horn.com Contractor: Mortenson 700 Meadow Lane, Minneapolis, MN 5542 Contact: Mike Solfelt Phone: (612) 240-8440 Mike.Solfelt@mortenson.com LEGAL DESCRIPTION Property information is Lots 1 To 10 Incl And The S 850 Ft Of W 172 7/10 Ft Of The Nw 1/4 Of Nw 1/4 Of Sec 6 T 28 R 24. PDF OF NAMES AND ADDRESS LABELS See attached. Page 12 Groves Learning Organization – CUP Application February 05, 2024 Page 3 SITE PLAN WORKSHEET See attached. DETAILED DESCRIPTION OF THE REQUEST The project adds the 1,000 SF addition (500 SF each floor) to the existing courtyard. The addition is not visible from outside of the school. The addition consists of an extension of the entrance commons on the ground floor and two flexible meeting rooms on the upper floor. The added rooms will not be permanently staffed and therefore won’t add any additional faculty / staff. The mechanical system for the addition will be an extension of the existing system and therefore will not add any mechanical units specifically for the lounge. The lounge addition will present little to no impact to the surrounding neighborhood including traffic. COPIES OF SITE PLAN See attached drawings. SURVEY See attached. CONSTRUCTION AND STAGING INFORMATION. Construction will occur during the summer of 2024. The main entrance to the school is facing east and Highway 100. Since the work is confined to the interior courtyard that is not visible to the public there will be limited amounts of construction visible to the general public. ADDITIONAL ITEMS AS REQUESTED 3D DIGITAL MODEL Page 13 NOT REQUIRED. Sincerely, POPE ARCHITECTS, INC. Raphael Lister AIA, LEED AP Project Manager Enclosures: 1. CUP application 2. Project narrative 3. Site Plan worksheet 4. 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3200 Highway 100 (Groves Learning Organization) - Ward 1Page 20 PROPOSED BUILDINGADDITION - SEEARCHITECTURAL PLANSPROPOSED ROCK SWALE -SEE DETAILPROPOSED RAIN GARDENTOP OF POND: 894.70100-YEAR HWL:894.03BOTTOM OF POND: 892.2BOTTOM OF SAND: 890.2PROPOSED OCS - SEE DETAILRE: 894.03IE: 890.20895893894892.20894.70894.56FFE = 895.4895894EXISTING CATCH BASINADJUST RIM TO GRADE: 894.71IE: 890.09 NEIE: 888.95 SEIE: 890.04 W7 LF OF 12" PVC894.03894.10894.41894.80894.51894.414.2%6.9%15.8%25.0%1.7%4.4%1.7%3.3%8.5%7.5%7.6%FFE = 895.4PROPOSED ROOF DRAIN- SEE ARCHITECTURALPLANSPROPOSED ROOF DRAIN- SEE ARCHITECTURALPLANS894.7140.26'12.39'EXISTING 12"STORM SEWEREXISTING 6"STORM SEWEREXISTING BUILDINGTO REMAIN -PROTECT IN PLACE6" DRAINTILESEE DETAIL1.7%1.7%1.7%3.8%4.2%3.6%1.7%3.6%PROPOSED RAIN GARDEN - SEE DETAIL RNORTHLEGENDSITE AND GRADING PLAN NOTES1. REFER TO THE ARCHITECTURAL PLANS FOR EXACT LOCATIONS AND DIMENSIONSOF STOOPS AND PRECISE BUILDING DIMENSIONS.2. REFER TO CERTIFIED SITE SURVEY OR PLAT FOR EXACT LOCATION OF EXISTINGEASEMENTS, PROPERTY BOUNDARY DIMENSIONS, AND ADJACENT RIGHT-OF-WAY &PARCEL INFORMATION.3. UNLESS OTHERWISE NOTED, THE CONTRACTOR SHALL BE RESPONSIBLE FORRELOCATING EXISTING SITE IMPROVEMENTS THAT CONFLICT WITH THE PROPOSEDWORK, INCLUDING BUT NOT LIMITED TO TRAFFIC SIGNS, LIGHT POLES,ABOVEGROUND UTILITIES, ETC. PERFORM WORK IN ACCORDANCE WITHGOVERNING AUTHORITIES REQUIREMENTS AND PROJECT SITE WORKSPECIFICATIONS. COST SHALL BE INCLUDED IN BASE BID.4. PERFORM GRADING WORK IN ACCORDANCE WITH APPLICABLE CITYSPECIFICATIONS AND BUILDING PERMIT REQUIREMENTS.5. CONTACT STATE 811 CALL-BEFORE-YOU-DIG LOCATING SERVICE AT LEAST TWOWORKING DAYS PRIOR TO EXCAVATION FOR UNDERGROUND UTILITY LOCATIONS.6. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL HORIZONTAL AND VERTICALCONTROL.7. FIELD VERIFY THE LOCATIONS AND ELEVATIONS OF EXISTING UTILITIES ANDTOPOGRAPHIC FEATURES PRIOR TO THE START OF LAND DISTURBING ACTIVITIES.NOTIFY THE PROJECT ENGINEER OF ANY DISCREPANCIES OR VARIATIONSIMPACTING THE PROPOSED DESIGN OF THE PROJECT.8. SUBGRADE EXCAVATION SHALL BE BACKFILLED IMMEDIATELY AFTER EXCAVATIONTO HELP OFFSET ANY STABILITY PROBLEMS DUE TO WATER SEEPAGE OR STEEPSLOPES. WHEN PLACING NEW SURFACE MATERIAL ADJACENT TO EXISTINGPAVEMENT, THE EXCAVATION SHALL BE BACKFILLED PROMPTLY TO AVOIDUNDERMINING OF EXISTING PAVEMENT.9. ELEVATIONS SHOWN REPRESENT FINISHED SURFACE GRADES.10. EXCESS MATERIAL, BITUMINOUS SURFACING, CONCRETE ITEMS, ABANDONEDUTILITY ITEMS, AND OTHER UNSTABLE MATERIALS SHALL BECOME THE PROPERTYOF THE CONTRACTOR AND SHALL BE DISPOSED OF OFF THE CONSTRUCTION SITE.ISSUES & REVISIONSDRAWN BY:CHECKED BY:767 N. EUSTIS STREET, SUITE 190ST. PAUL, MINNESOTA 55114651.642.9200WWW.POPEDESIGN.COMPOPE DESIGN GROUPISSUED FOR PERMIT -NOT FOR CONSTRUCTIONDATE 2023 KIMLEY-HORN AND ASSOCIATES, INC.767 EUSTIS STREET, SUITE 100, ST. PAUL, MN 55114PHONE: 651-645-4197WWW.KIMLEY-HORN.COM©MGCGARPERMIT SET12/8/2023NOT FOR CONSTRUCTIONFOR OR ORORORORORORORORORORROROORRORORRROROOR OROORORORORRORRORORRORRCONSSSSSSCONSSSCONSCONSSSCONSCONSSSSSTRUCTTTTTTTTTTTTTTTTTTTTTTTTTTEXISTING CONTOURPROPOSED CONTOUR925TOP OF POND: 984.70'4:1 MAXBOTTOM OF POND: 892.20'100 YR HWL: 894.034:1 MAX6" DRAINTILE WRAPPED IN GEOTEXTILEFABRIC AND 12" DIAMETER CRUSHEDAGGREGATEIE: 890.2012" OF MNDOT SPEC 3149.2.J SAND60-MIL HDPE IMPERMEABLELINER WITH 8 OZ.GEOTEXTILE FABRIC BELOWOCSRIM: 894.03IE: 890.2012" PVCPROPOSED ROCK SWALEPROPOSED STORM SEWERROCK LINED SWALE USING 2-4"DIAMETER RIVER ROCK OVER 60MIL IMPERMEABLE LINER3.00'0.50'C300SITE ANDGRADING PLAN4" DEEP WASHED SANDLIMITS OF DISTURBANCEDRAINTILE DETAIL3" OF 12" DIAMETER CLEANCRUSHED ROCK6" PERFORATEDPVC - SCHEDULE 40BMP #1 DETAILSWALE DETAILGEOTEXTILE FILTER FABRIC4" DEEP WASHED SAND12" OF 80 / 20 SAND MIX - 80% MNDOT 3149.2.JSAND AND 20% MNDOT SPEC 3890 GRADE 2COMPOSTCUP APPLICATION02-05-2024City council meeting of April 1, 2024 (Item No. 5j) Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1Page 21 LANDSCAPE LEGENDEDGER (TYP.)APPROXIMATE LIMITS OF SOD / IRRIGATION,SOD ALL DISTURBED AREAS (TYP.)ROCK MULCH (TYP.)SOD (TYP.)ALANDSCAPE KEYNOTESEDGER (TYP.)DOUBLE SHREDDED HARDWOOD MULCH (TYP.)ROCK MULCH (TYP.)SOD (TYP.)MAINTENANCE STRIP (TYP.)ABCDEEABCDDD20 - CVR15 - FRN13 - PDS20 - FAS19 - FAS74 - PNS21 - CVR10 - FRN24 - RBCSYMBOLCODEQTYBOTANICAL NAMECOMMON NAMECONTSPACINGPERENNIALSCVR41VERONICASTRUM VIRGINICUM CULVER'S ROOT#1 CONT. 24" O.C.FAS39ASTILBE X ARENDSII `FANAL`FANAL ASTILBE#1 CONT 18" O.C.FRN25MATTEUCCIA STRUTHIOPTERIS OSTRICH FERN#1 CONT 30" O.C.PDS13SPOROBOLUS HETEROLEPISPRAIRIE DROPSEED#1 CONT 24" O.C.PNS74CAREX PENSYLVANICAPENNSYLVANIA SEDGE#1 CONT. 16" O.C.RBC24ECHINACEA PURPUREA `RUBY STAR` RUBY STAR CONEFLOWER#1 CONT 20" O.C.PLANT SCHEDULEISSUES & REVISIONSDRAWN BY:CHECKED BY:767 N. EUSTIS STREET, SUITE 190ST. PAUL, MINNESOTA 55114651.642.9200WWW.POPEDESIGN.COMPOPE DESIGN GROUPISSUED FOR PERMIT -NOT FOR CONSTRUCTIONDATE 2023 KIMLEY-HORN AND ASSOCIATES, INC.767 EUSTIS STREET, SUITE 100, ST. PAUL, MN 55114PHONE: 651-645-4197WWW.KIMLEY-HORN.COM©MGCPERMIT SET12/8/2023NOT FOR CONSTRUCTIONCFK1. VERIFY ALL LANDSCAPE IMPROVEMENTS WITH REMOVALS AND SITE WORK.2. ALL DISTURBED LANDSCAPED AREAS, NOT INDICATED AS PLANTING BEDS, ARE TOBE SODDED, UNLESS NOTED OTHERWISE. SOD IS TO BE PRIMARILY KENTUCKYBLUEGRASS, FREE OF LAWN GRASS WEEDS. MATCH INTO EXISTING, ASAPPLICABLE. ANCHOR SOD ON SLOPED OR POTENTIAL EROSION AREAS, OR ASREQUIRED.3. CONTRACTOR TO VERIFY PLANTS REQUIRED AS REFLECTED ON PLAN, NOTIFYLANDSCAPE ARCHITECT IF PLAN AND SCHEDULE DO NOT MATCH. ALL PLANTMATERIAL TO ADHERE TO THE AMERICAN STANDARD FOR NURSERY STOCK,LATEST VERSION. ADD FERTILIZER, HERBACIDE, AND PESTICIDE AS NECESSARYFOR OPTIMUM GROWTH.4. PROVIDE A MINIMUM OF 4" TOPSOIL IN LAWN AREAS AND 12" TOPSOIL INLANDSCAPE BEDS. ADD SOIL AMENDMENTS FOR OPTIMUM PLANT GROWTH. ALLPARKING ISLAND GRADES SHALL HAVE A SIGNIFICANT CROWN.5. EDGING TO BE COMMERCIAL GRADE COL-MET (OR EQUAL) STEEL EDGING; 3/16"THICK x 5" TALL, COLOR BLACK, OR SPADED EDGE, AS INDICATED. STEEL EDGINGSHALL BE PLACED WITH SMOOTH CURVES AND STAKED WITH METAL SPIKES NOGREATER THAN 4 FOOT ON CENTER WITH TOP OF EDGER AT GRADE, FOR MOWERSTO CUT ABOVE WITHOUT DAMAGE. UTILIZE CURBS AND SIDEWALKS FOR EDGINGWHERE POSSIBLE. WHERE EDGING TERMINATES AT A SIDEWALK, BEVEL ORRECESS ENDS TO PREVENT TRIP HAZARD. SPADED EDGE TO PROVIDE V-SHAPEDDEPTH AND WIDTH TO CREATE SEPARATION BETWEEN MULCH AND GRASS.INDIVIDUAL TREE, SHRUB, OR RAIN-GARDEN BEDS TO BE SPADED EDGE, UNLESSNOTED OTHERWISE. EDGING TO MATCH EXISTING CONDITIONS (WHEREAPPLICABLE).6. DOUBLE SHREDDED HARDWOOD MULCH SHALL BE NATURAL IN COLOR, ORAPPROVED EQUAL, AND AT A MINIMUM 4" DEPTH, FREE OF ALL DELETERIOUSMATERIAL. ROCK MULCH TO BE RIVER ROCK, 1 1/2" - 3" DIAMETER, AND AT AMINIMUM 3" DEPTH. ROCK MULCH TO BE ON COMMERCIAL GRADE LANDSCAPEFILTER FABRIC, WITH 4" OVERLAP AND ANCHORED. OWNER TO APPROVE OFMULCH.7. SINGLE TREE AND SHRUB PLANTINGS SHALL HAVE A 4" DEPTH SHREDDEDHARDWOOD MULCH RING AROUND EACH BASE. DECIDUOUS PLANT MATERIALSHALL HAVE A MINIMUM 3' DIAMETER RING, EVERGREEN PLANT MATERIAL SHALLHAVE A RING TO THE DRIP LINE.8. EXISTING TREES AND SHRUBS, THROUGHOUT THE PROPERTY, SHALL BE PRUNEDTO REMOVE DEAD OR UNDESIRABLE LIMBS AND TO SHAPE PLANT FOR DESIRABLEAPPEARANCE AND COMPLETED BY A QUALIFIED INDIVIDUAL. CONTRACTOR TOCLEAR AND GRUB EXISTING VEGETATION AND DISPOSE OF ALL REMOVALSOFF-SITE PER PROJECT IMPROVEMENTS.9. CONTRACTOR TO WATER PLANT MATERIAL DURING INSTALLATION AND DURINGESTABLISHMENT PERIOD. VOLUME OF WATER TO BE PER PLANT REQUIREMENTFOR ESTABLISHMENT AND NORMAL GROWTH.10. CONTRACTOR TO WARRANTY NEW PLANT MATERIAL FOR ONE-YEAR UPONPROJECT COMPLETION AND OWNER'S ACCEPTANCE.11. PROPERTY SHALL HAVE AUTOMATIC UNDERGROUND IRRIGATION SYSTEM. ALLLANDSCAPE AREAS TO BE IRRIGATED. CONTRACTOR TO PROVIDE SHOP DRAWINGSFOR LANDSCAPE ARCHITECT APPROVAL. SYSTEM SHALL BE WINTERIZED(BLOWN-OUT)AFTER THE FIRST OPERATIONAL SEASON AND SHALL PROVIDE STARTUP THEFOLLOWING SPRING. IRRIGATION SHALL HAVE TWO-YEAR WARRANTY ON PARTS ANDLABOR FOLLOWING INSTALLATION APPROVAL BY OWNER. PROVIDE BACKFLOWDEVICE, WATER METER, BOOSTER PUMP, CONTROLLER, RAIN SENSOR, WIRES, VALVEBOXES, SLEEVING, VALVES, ROTORS, SPRAYS, AND OTHER ACCESSORIES FOR ACOMPLETE SYSTEM.ABBREVIATED LANDSCAPE NOTESRNORTH PREPARED PLANTING BED ANDBACKFILL SOIL(THOROUGHLY LOOSENED)NOTES:1. SCARIFY SIDES AND BOTTOM OF HOLE.2. PROCEED WITH CORRECTIVE PRUNING OF TOP AND ROOT.3. REMOVE CONTAINER AND SCORE OUTSIDE OF SOIL MASS TO REDIRECTAND PREVENT CIRCLING FIBROUS ROOTS. REMOVE OR CORRECT STEMGIRDLING ROOTS.4. PLUMB AND BACKFILL WITH PLANTING SOIL.5. WATER THOROUGHLY WITHIN 2 HOURS TO SETTLE PLANTS AND FILLVOIDS.6. BACK FILL VOIDS AND WATER SECOND TIME.7. PLACE MULCH WITHIN 48 HOURS OF THE SECOND WATERING UNLESSSOIL MOISTURE IS EXCESSIVE.8. MIX IN 3-4" OF ORGANIC COMPOST.ON CENTER SPACINGPER PLANT SCHEDULE.EXTEND HOLE EXCAVATION WIDTHA MINIMUM OF 6" BEYONDTHE PLANTS ROOT SYSTEM.FINISHED GRADEEDGER, AS SPECIFIEDSHRUB / PERENNIAL PLANTING DETAILSCALE: N.T.S.L1001MULCH3/16" X 5" STEEL EDGER12" STEEL EDGER SPIKETURF/SODSUBGRADE12" STEEL EDGER SPIKE3/16" X 5" STEEL EDGER4'MULCHTURF/SODTOP OF EDGER TO BEFLUSH WITH SODPLANSECTIONSTEEL EDGER DETAILSCALE: N.T.S.L1002BUILDING, EXTERIOR WALLPROVIDE POSITIVE DRAINAGEAWAY FROM BUILDINGSPECIFIED ROCK MULCH2' MAINTENANCE STRIPEDGER, AS SPECIFIEDSOIL MIX TO BE MINIMUMOF 4" BELOW EDGING TOPTO ALLOW FOR ADEQUATELIP FOR MULCH.SPECIFIED SOIL MIXFINISH GRADE FOR LAWNMAINTENANCE STRIP DETAILSCALE: 1-1/2"=1'L10034"1"C400LANDSCAPE PLANAND DETAILSCUP APPLICATION02-05-2024City council meeting of April 1, 2024 (Item No. 5j) Title: Resolution approving conditional use permit amendment for 3200 Highway 100 (Groves Learning Organization) - Ward 1Page 22