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HomeMy WebLinkAbout2023/10/02 - ADMIN - Agenda Packets - City Council - RegularAGENDA OCTOBER 2, 2023 The St. Louis Park City Council is meeting in person at St. Louis Park City Hall, 5005 Minnetonka Blvd. in the council chambers located on 3rd floor. Members of the public can attend the meeting in person, watch by web stream at bit.ly/watchslpcouncil, or watch on local cable (Comcast SD channel 17/HD channel 859). You can provide comments on agenda items for the regular EDA or city council meetings in person or by emailing your comments to info@stlouisparkmn.gov by noon the day of the meeting. Comments must be related to an item on the meeting agenda. Comments will be shared with the city council by providing copies for their review at the meeting. Public comments are generally not taken during study sessions. Recordings of city council meetings are available to watch on the city’s YouTube channel at https://www.youtube.com/user/slpcable, usually within 24 hours of the end of the council meeting or study session. 5:15 p.m. City council special study session Discussion items 1. 10 min. Housing and neighborhood-oriented development system introduction 2. 45 min. Community development year in review 6:20 p.m. Economic Development Authority meeting 1.Call to order a.Roll call. 2.Approve agenda. 3. Minutes a.EDA meeting minutes of September 18, 2023 4.Consent items a.Approve EDA disbursements b.Resolution approving amended and restated development contract for Union Park Flats c.Resolution approving Beltline Station contract amendments 5.Public hearings – none. 6.Regular business – none. 7.Communications and announcements – none. 8. Adjournment. 6:30 p.m. City council meeting 1.Call to order a.Roll call. b.Pledge of Allegiance. Agenda special study session, EDA meeting and city council meeting of October 2, 2023 2.Approve agenda. 3.Presentations a.Proclamation for Indigenous People’s Day b.Recognition of 2023 Evergreen Award recipients 4.Minutes a.Minutes of August 28, 2023 city council study session b.Minutes of September 11, 2023 city council study session c.Minutes of September 18, 2023 city council meeting 5.Consent items – business that generally does not require discussion or separate action. Consent items are acted upon by one motion. If a separate vote is desired by either a council member or a member of the public, that item may be moved to an appropriate section of the agenda under regular business. a.Approve city disbursements b.Second reading and adoption of ordinance establishing public sewer and water utilities protection program c.Resolution amending special assessment authorization for solar array at STEP – Ward 3 d.Accept donation to parks and recreation department e.Resolution approving amended and restated redevelopment contract for Union Park Flats – Ward 2 f.Resolution approving vehicle towing and impound lot lease agreement g.Resolution authorizing special assessment for sewer service line repair at 2824 Sumter Avenue S h.Resolution authorizing special assessment for sewer service line repair at 3157 Jersey Avenue S i.Resolution authorizing special assessment for sewer service line repair at 2753 Alabama Avenue S j.Resolution approving Beltline Station Development contract amendments – Ward 1 k.Resolution approving minor amendment related to the Beltline Station Development - parking ramp façade – Ward 1 l.Resolution authorizing condemnation of land for public purposes – Cedar Lake Improvement Project (4023-1100) m.Resolution accepting work and authorizing final payment for 2023 street maintenance project (4023-1200) – Ward 4 n.Resolution accepting work and authorizing final payment for watermain inspection support work (4022-5000) o.Resolution accepting a grant from SAFER for the St. Louis Park Fire Department p.Resolution approving deferral of special assessment at 450 Ford Road, Unit 218 6.Public hearings a.First reading of ordinance adopting fees for 2024 7.Regular business a.Resolution approving amendments to the comprehensive plan for property at 1639 Utah Drive – Ward 4 Agenda special study session, EDA meeting and city council meeting of October 2, 2023 b.Resolution and first reading of ordinance approving amendments to the comprehensive plan and zoning map for 2840 Toledo Avenue – Ward 1 c.Resolution and first reading of ordinance approving amendments to the comprehensive plan and zoning map for 3301 Webster Avenue – Ward 1 d.First reading of ordinance amending the zoning map for 1608 Utah Avenue – Ward 4 8.Communications and announcements – none. 9. Adjournment. Immediately following conclusion of city council meeting City council special study session, continued Discussion item 3. 60 min. Boards and commissions program: purpose and structure Written reports 4. Cultural observances St. Louis Park Economic Development Authority and regular city council meetings are carried live on civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for video on demand replays. If you need special accommodations or have questions about the meeting, please call 952.924.2505. Meeting: Special study session Meeting date: October 2, 2023 Discussion item: 1 Executive summary Title: Housing and neighborhood-oriented development system introduction Recommended action: None. The purpose of this report is to provide an overview and framework of the planned discussions in the study sessions included in the housing and neighborhood-oriented development system. Policy consideration: Throughout the discussions in this system, the council will be asked specific policy questions relating to the topic discussed. Additionally, during these discussions staff would like council to reflect on the following question (not to be answered at this study session): Do the current housing and neighborhood-oriented development policies meet the desired goal/outcome to continue to provide a broad range of housing and neighborhood-oriented development and advance diversity, equity, and inclusion? Summary: Over the coming weeks, the city council will hold a series of discussions and staff will provide information regarding the city council’s strategic priority of housing and neighborhood- oriented development. Some of these are council-directed and others are staff initiated. Additionally, there will be several written reports to provide context and information on current activities, programs, and policies. This report serves as grounding for all the discussions and includes a broad overview of activity and frameworks used when considering housing and neighborhood-oriented development. The foundation for staff to develop projects and implement programs are the plans and policies approved by the city council. To kick off the discussion of this system, staff prepared an overview of our housing and neighborhood- oriented development planning and a summary of the guiding documents for reference. Financial or budget considerations: Funds are budgeted in the 2024 housing and economic development budgets for a variety of programs related to supporting housing and neighborhood-oriented development. Should the council desire a change in work surrounding housing and neighborhood-oriented development, additional resources may be required. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Discussion Prepared by: Karen Barton, community development director Reviewed by: Sean Walther, planning manager/deputy community development director Marney Olson, housing supervisor Approved by: Kim Keller, city manager Special study session meeting of October 2, 2023 (Item No. 1) Page 2 Title: Housing and neighborhood-oriented development system introduction Discussion Background: In 2018, the city council adopted five strategic priorities based on information gathered during the 2016-2017 Vision 3.0 community engagement process. During the city’s visioning process, “developing creative housing solutions” was identified as one of five specific vision areas for the community. Strategic priorities were developed from this visioning process and the city adopted the following strategic priority: “St. Louis Park is committed to providing a broad range of housing and neighborhood-oriented development.” Sub-bullets further delineating this strategic priority include: • Providing more diverse and creative housing choices to meet the needs of current and future residents while preserving existing affordable housing. • Fostering and facilitating reinvestment and redevelopment of neighborhood-oriented businesses and services. • Promoting locally owned small business, especially in indigenous, immigrant, and communities of color. • Conducting research to further understand what people want and need access to in the community, i.e., food, services, housing options, business opportunities, gathering spaces. Staff continues to address all the sub-bullets noted above through various programs and policies. The city’s vision for land use and development is focused on creating livable neighborhoods with a variety of housing choices and access to neighborhood-oriented businesses, services, recreation and gathering spaces. Stable housing and economic opportunities are essential to the health, safety, and welfare of St. Louis Park residents. Many households face barriers to secure, stable housing in the rental market and in affordable homeownership opportunities, while many small businesses struggle to find affordable commercial space. The city’s housing and economic development programs and policies, planning and zoning are designed to address these issues and concerns and to support the city council’s strategic priorities. Housing and small business assistance programs: Each year, the city budgets millions of dollars in support of the city’s small business and of the city’s housing goals to promote and facilitate a balanced and enduring housing stock that offers a continuum of diverse lifecycle housing choices for households in all income levels including affordable housing. The city has implemented a number of programs to create affordable housing, support the preservation of naturally occurring affordable housing (NOAH), enact tenant protection policies, and aid local businesses and entrepreneurs. Staff monitor and regularly review the effectiveness of these programs and policies in relation to the city’s strategic priorities and current needs of the community, making changes and creating new programs and policies as needed. Special study session meeting of October 2, 2023 (Item No. 1) Page 3 Title: Housing and neighborhood-oriented development system introduction Planning and zoning: The division coordinates the city’s long-range planning efforts, zoning administration and development review. The city’s comprehensive plan sets goals, policies and strategies related to the built and natural environment and impact quality of life. The division’s work typically focuses on land use planning and administering zoning and subdivision codes used to implement city policy. Together these tools help shape the built environment and public realm in the city and the infrastructure supporting the community. Land use regulations can impact availability of housing, goods and services and employment. Land use also impacts the environment, including air and water quality and the climate. Affordable housing goals: As part of the decennial comprehensive plan update, the Metropolitan Council provides affordable housing goals for the city over the upcoming 10-year period. The city incorporates these goals into its planning efforts to facilitate achieving and/or exceeding those goals. The Metropolitan Council affordable housing goal for St. Louis Park between 2021 and 2030 is a total of 326 units broken down by 30%, 50% and 80% AMI. The chart below shows the number of affordable units completed and under construction since 2021: Area median income Met Council goal Completed Under Construction Total completed and under construction compared to Met Council AMI goals 30% AMI 169 0 24 24 40% AMI 0 22 50% AMI 98 77 116 215* 60% AMI 23 170 80% AMI 59 130 0 323* Total 326 207 356 563* *Goal met The adoption and implementation of the city’s inclusionary housing policy, affordable housing trust fund and use of tax increment financing have led directly to the success of exceeding the Met Council’s goals for the creation of affordable housing at 80% and 50% area median income, as well as the creation of units affordable at 60% AMI and 40% AMI. 30% AMI continues to be a challenge to facilitate due to the extensive subsidies needed to create this level of affordability. To achieve the Met Council’s goals for 30% AMI housing in St. Louis Park, we will need to develop an average of 20 units per year affordable at 30% AMI between now and 2030. This will be a priority for staff despite the continuing challenges. It should also be noted that an effective means to provide housing at or below 30% AMI is using housing assistance vouchers, such as Section 8/Housing Choice Vouchers. The city’s housing authority currently administers 341 housing choice vouchers. By the end of 2023 or early 2024, the Housing Authority will have added 65 vouchers since 2021. Additionally, the State of Minnesota has provided funding for a state level rental voucher program that will add additional affordable housing in the coming year. Staff created and maintains a multi-family housing dashboard to provide current data on the city’s progress towards achieving these goals. The Metropolitan Council does not count units Special study session meeting of October 2, 2023 (Item No. 1) Page 4 Title: Housing and neighborhood-oriented development system introduction toward the goal until they are complete. As noted, units at 30% AMI continue to be the most difficult to create and are also the most needed. Additionally, staff created and maintains a development dashboard that provides detailed information about the city’s developments over the past 20 years. Diversity, equity and inclusion: Throughout these discussions, the council will be asked to view any policy direction through a diversity, equity and inclusion lens. It is important to challenge our traditional way of thinking to allow for greater opportunity to embrace and incorporate diversity, promote equity, and foster inclusion. Guiding documents: Linked are several existing city policies and plans that are used in developing housing and neighborhood-oriented development projects, responding to requests from the public, and identifying funding needs. A summary of these policies and plans, along with when they were approved, is below: 1. St. Louis Park 2040 comprehensive plan – including Chapter 5 A Livable Community – 2018 St. Louis Park’s land use and development is guided by its vision of creating and maintaining a very livable community. As a result of Vision 3.0, one of the city’s five strategic priorities states, “St. Louis Park is committed to providing a broad range of housing and neighborhood-oriented development.” The city’s vision for land use and development is focused on creating livable neighborhoods with a variety of housing choices and access to neighborhood-oriented businesses, services, recreation and gathering spaces. The community’s ten livable community principles embrace the best design practices from the past and the present for creating a complete and connected community that integrates housing, schools, shops, workplaces, parks, and civic facilities essential to the daily life of the community. St. Louis Park’s livable community principles consist of: 1. Walkable, mixed-use neighborhoods 2. Life-cycle housing choices 3. Higher density, mixed-use development 4. Human scale development 5. Transit-oriented development 6. Multi-modal streets and pathways 7. Preserved and enhanced natural environment 8. Attractive and convenient public gathering places 9. Public art, heritage, and culture 10. Unique community and neighborhood identity The comprehensive plan has a 20-year time horizon and is updated every 10 years; the next update must be completed by 2028. This major community engagement and planning effort usually takes two to three years and since 1995 has been preceded by a community visioning process to identify and define communitywide values and priorities. The most recent Vision 3.0 also assessed emerging trends relevant to the city and its future. Special study session meeting of October 2, 2023 (Item No. 1) Page 5 Title: Housing and neighborhood-oriented development system introduction 2. Inclusionary housing policy – 2021 The city adopted the inclusionary housing policy in June 2015 and it has been amended several times in the past seven years. The policy requires market rate multi-family residential developers receiving financial assistance from the city, requesting zoning changes using a planned unit development (PUD) or requesting a land use amendment to the comprehensive plan to increase residential density to include a percentage of affordable units in the development. Staff propose changes to the policy for council consideration and direction. 3. Affordable housing trust fund policy and use guide – 2018 In 2018 the city established an affordable housing trust fund (AHTF). Housing trust funds are distinct funds established by city, county or state governments that receive ongoing dedicated sources of public funding to support the preservation and production of affordable housing. In 2020, the city received special approval from the State Legislature to allow the city to deposit pooled tax increment for affordable housing into the AHTF. This allows greater flexibility in the use of the pooled tax increment financing (TIF) for ownership opportunities and more deeply affordable housing preservation and production. The city is required to report to the legislature in 2024 and again at the end of 2025, when the special legislation is set to expire. 4. Tax increment financing policy – 2021 The city’s tax increment financing (TIF) policy was first adopted in 1997. The economic development authority/city council most recently approved an updated TIF policy in late 2021. The purpose of this policy is to establish the city's position relating to the use of TIF for private development. The policy is used as a guide in processing and reviewing applications requesting TIF assistance. The fundamental purpose of TIF in St. Louis Park is to encourage desirable development that advances the city’s strategic priorities and interests that would not otherwise occur without the TIF assistance. 5. Diversity, equity and inclusion policy – 2022 The city adopted a diversity, equity and inclusion policy in late 2022. It applies to all development projects receiving tax increment financing assistance. The policy promotes the inclusion of under-represented person and businesses in development projects receiving public financing through the Economic Development Authority and City of St. Louis Park. The goal of this policy is to address disparities and to promote inclusive and equitable opportunities for women and BIPOC/AAPI individuals and businesses to build wealth. 6. Housing activity report – 2022 The annual report provides information on the city’s housing programs, new initiatives, updates, historical trends and data on city and federally funded housing programs and activities that advance the city’s housing goals. Special study session meeting of October 2, 2023 (Item No. 1) Page 6 Title: Housing and neighborhood-oriented development system introduction 7. Housing market study – 2023 The city regularly contracts to have a comprehensive housing study conducted that provides detailed information about the city’s current housing stock, demographics, and anticipated future needs. This study is a valuable resource to help effectively guide the city’s efforts to meet the housing needs of the city’s current and future residents. Staff engaged Maxfield Research to update the city’s housing study earlier this year. The recently completed study will be presented to the city council as part of the system discussion. Present considerations: The topics listed below are scheduled to be brought before council over the coming months. They all center on housing and neighborhood-oriented development and offer opportunities to consider how these activities support the housing and neighborhood-oriented development strategic priority, as well as other city council strategic priorities. These topics will examine current activities, programs and policies and offer opportunities, identified by both council and staff, for expansion or adjustment where applicable. Next steps: Throughout the discussions in this system, council will be asked to provide policy direction that will shape the housing and neighborhood-oriented development strategy in the city. The dates outlined in the table on the following page are tentative and dependent on discussion outcomes from prior study sessions. Special study session meeting of October 2, 2023 (Item No. 1) Page 7 Title: Housing and neighborhood-oriented development system introduction Housing and neighborhood-oriented development system schedule Topic Date Description Housing and neighborhood- oriented development system kick-off - introduction 10/02/23 Provide a high-level overview of system discussion. Community Development Year in Review - presentation 10/02/23 Presentation providing a high-level overview of community development outcomes. Maxfield Housing Report - presentation/discussion 10/09/23 Presentation and overview of quinquennial housing report and housing dashboard Housing Program Updates – written report 10/09/23 Written report providing an overview of miscellaneous housing program updates Wooddale Station Project Update – written report 10/16/23 Report providing an update on the Wooddale Station redevelopment project Transit Oriented Development Planning Update - discussion 10/16/23 Overview of “Arrive + Thrive” planning for the LRT station areas and west Excelsior Boulevard and ideas being tested with the community Eviction Notice Ordinance - discussion 10/23/23 Proposed changes to city’s eviction notice ordinance TIF Management Annual Report - discussion 10/23/23 Presentation and overview of the annual tax increment financing management report and discussion of TIF financial impacts to school district Cannabis commercial sales and growing operations zoning discussion 11/13/23 Discussion of zoning regulations related to adult-use cannabis commercial sales and growing operations Zoning Code Updates - discussion 11/13/23 Overview of proposed reforms to residential zoning district standards to expand housing types and options in the city. City/EDA owned excess land disposition - discussion 11/13/23 Discussion related to development on city/EDA owned excess land parcels Housing and neighborhood- oriented development wrap- up – written report 11/27/23 Report summarizing the council’s policy direction from the systems discussions that will guide city staff implementation efforts. Meeting: Special study session Meeting date: October 2, 2023 Discussion item: 2 Executive summary Title: Community development year in review presentation Recommended action: None, presentation for information only. Policy consideration: None. This presentation is to provide a high-level overview of the work done in community development and the outcomes of that work related to the city’s strategic priorities. Summary: Much of the work done in the community development department in housing, planning and zoning, and economic development and redevelopment serves to directly support the city’s five strategic priorities of providing a broad range of housing and neighborhood- oriented development, leading in environmental stewardship, being a leader in racial equity and inclusion, providing a variety of options for people to make their way around the city, and building social capital through community engagement. Staff will be presenting information to the city council highlighting the work done in the community development department and the outcomes of that work over the past 12-18 months. Financial or budget considerations: None. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Prepared by: Karen Barton, community development director Approved by: Kim Keller, city manager Meeting: Economic development authority Meeting date: October 2, 2023 Minutes: 3a Unofficial minutes EDA meeting St. Louis Park, Minnesota Sept. 18, 2023 1. Call to order. President Mohamed called the meeting to order at 6:22 p.m. a. Roll call Commissioners present: President Nadia Mohamed, Tim Brausen, Sue Budd, Lynette Dumalag, Yolanda Farris, Margaret Rog Commissioners absent: Jake Spano Staff present: City manager (Ms. Keller), deputy city manager (Ms. Walsh), city attorney (Mr. Mattick), finance director (Ms. Cruver), fire chief (Mr. Koering), building and energy director (Mr. Hoffman), public services superintendent/deputy public works director (Ms. Fisher), chief building official (Mr. Skallet), utilities superintendent (Mr. Holm), administrative services director (Ms. Brodeen), city clerk (Ms. Kennedy), deputy city clerk (Ms. Scott-Lerdal), HR director (Ms. Vorpahl), human resources technician (Ms. Lamfers), race, equity and inclusion director (Ms. Guess), engineering director (Ms. Heiser) Guests: members of the public. 2. Approve agenda. It was moved by Commissioner Budd, seconded by Commissioner Rog, to approve the EDA agenda as presented. The motion passed 6-0 (Commissioner Spano absent). 3. Minutes. a. EDA meeting minutes of Sept. 5, 2023 It was moved by Commissioner Rog, seconded by Commissioner Brausen, to approve the EDA meeting minutes of Sept. 5, 2023, as presented. The motion passed 6-0 (Commissioner Spano absent). 4. Consent items. a. Resolution No. 23-20 approving amendment to LCDA loan documents for Rise on 7 – Ward 2. Economic development authority meeting of October 2, 2023 (Item No. 3a) Page 2 Title: Economic Development Authority meeting minutes of Sept. 18, 2023 It was moved by Commissioner Dumalag, seconded by Commissioner Budd, to approve the agenda and items on the consent calendar as presented and to waive reading of all resolutions. The motion passed 6-0 (Commissioner Spano absent). 5. Public hearings – none. 6. Regular business. a. Resolutions No. 23-21 and No. 23-22 to adopt 2024 HRA and EDA levies Ms. Cruver presented the report. She noted the policy considerations are: Does the EDA support the proposed overall preliminary levy increase of 7.7% that includes the following components: • HRA levy equal to $1,744,133 • EDA levy equal to $877,000 Ms. Cruver noted levies can go down and is the maximum that can be set for 2024. Commissioner Rog asked if the all-inclusive levy is 7.5% or 7.7%. Ms. Keller stated that the adjustment was made as part of the general fund recommendation. If the need for additional funding does not materialize, this number could go down by .2%. Ms. Keller added that this will be discussed in more detail at the council meeting. Commissioner Rog stated these levy details have been discussed thoroughly over the last few months. She also noted none of these levies are in isolation of each other and will discuss this further at the council meeting and her approval of both. It was moved by Commissioner Brausen, seconded by Commissioner Dumalag, to adopt Resolutions No. 23-21 and 23-22 to adopt 2024 HRA and EDA levies as presented. The motion passed 6-0 (Commissioner Spano absent). 7. Communications and announcements – none. 8. Adjournment. The meeting adjourned at 6:30 p.m. ______________________________________ ______________________________________ Melissa Kennedy, EDA secretary Nadia Mohamed, EDA president Meeting: Economic development authority Meeting date: October 2, 2023 Consent agenda item: 4a Executive summary Title: Approval of EDA disbursements Recommended action: Motion to accept for filing EDA disbursement claims for the period of August 26 - September 22, 2023. Policy consideration: Does the EDA desire to approve EDA disbursements for the period ending September 22, 2023? Summary: The finance department prepares this report on a monthly basis for the EDA to review and approve. The attached report shows both EDA disbursements paid by physical check and those by wire transfer or Automated Clearing House (ACH) when applicable. Financial or budget considerations: Review and approval of disbursements by the EDA is required and provides another layer of oversight to further ensure fiscal stewardship. Strategic priority consideration: Not applicable. Supporting documents: EDA disbursement summary Prepared by: Estela Mulugeta, accounting specialist Reviewed by: Amelia Cruver, finance director Approved by: Cindy Walsh, deputy city manager Economic Development Authority meeting of October 2, 2023 (Item No. 4a) Title: Approve EDA Disbursements Page 2 Meeting: Economic development authority Meeting date: October 2, 2023 Consent agenda item: 4b Executive summary Title: Resolution approving amended and restated development contract for Union Park Flats – Ward 2 Recommended action: Motion to adopt EDA resolution revising the contract for private development between the EDA and Project for Pride in Living (PPL)/PPL Union Park Community Limited Partnership and approving subordination agreements. Policy consideration: Does the EDA wish to approve the proposed amendment to the contract for private development with Project for Pride in Living (PPL) to facilitate the proposed Union Park Flats development? Summary: The EDA and city council entered into a contract for private development with PPL SLP LLC, an affiliate of Project for Pride in Living (PPL) (“redeveloper”), on May 1, 2023. Under the contract, the redeveloper agreed to construct the proposed Union Park Flats development as specified under the PUD, and the EDA agreed to provide a $450,000 deferred loan from the Affordable Housing Trust Fund (AHTF). At that time, the development was fully funded and was on track for a July 2023 closing with lenders/investors. However, in early July, PPL’s upper-tier investor expressed concerns about the instability in the nonprofit affordable housing sector as well as the financial challenges across its LIHTC portfolio and unexpectedly exited the deal. That, combined with rising interest rates, made it impossible to find a new investor at the original credit pricing of $0.925. PPL subsequently identified a new investor that is able to close quickly and provide a credit pricing of $0.835. This 9-cents difference, however, created a $2 million gap in the project’s financial feasibility. As a result, PPL has taken the following steps to fill the latest gap: increased its deferred developer fee to $500,000, secured a $500,000 deferred loan from Minnesota Housing Finance Assistance (MHFA), applied to Hennepin County for an additional $500,000 in Pandemic Recovery funds, and identified additional value engineering items. PPL also requested further financial assistance from the city. Financial or budget considerations: The EDA and city council previously agreed to provide a $450,000 loan from the Affordable Housing Trust Fund (AHTF) to reimburse the redeveloper for specified redevelopment and affordable housing costs in connection with the Union Park Flat’s development. Ehlers, the EDA’s financial consultant, and staff recommend the city provide an additional $200,000 from the AHTF to help close the financial gap and bring the project to fruition. The redeveloper would begin annual payments on the loan once the project is completed which is anticipated in late 2024. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Discussion; EDA resolution; revised contract and subordination agreement are available by contacting economic development staff Prepared by: Jennifer Monson, redevelopment administrator Reviewed by: Greg Hunt, economic development manager Karen Barton, community development director, EDA executive director Approved by: Cindy Walsh, deputy city manager Economic development authority meeting of October 2, 2023 (Item No. 4b) Page 2 Title: Resolution approving amended and restated development contract for Union Park Flats – Ward 2 Discussion Background: The EDA and city council entered into a contract for private development with PPL SLP LLC, an affiliate of Project for Pride in Living (PPL) (“redeveloper”), on May 1, 2023. Under the contract, the redeveloper agreed to construct the proposed Union Park Flats development as specified under the PUD, and the EDA agreed to provide a $450,000 deferred loan from the Affordable Housing Trust Fund (AHTF). At that time, the development was fully funded and was on track for a July 2023 closing with lenders/investors. However, in early July, PPL’s upper-tier investor expressed concerns about the instability in the nonprofit affordable housing sector as well as the financial challenges across its LIHTC portfolio and unexpectedly exited the deal. That, combined with rising interest rates, made it impossible to find a new investor at the original credit pricing of $0.925. PPL subsequently identified a new investor that is able to close quickly and provide a credit pricing of $0.835. This 9-cents difference, however, created a $2 million gap in the project’s financial feasibility. As a result, PPL has taken the following steps to fill the latest gap: increased its deferred developer fee to $500,000, secured a $500,000 deferred loan from Minnesota Housing Finance Assistance (MHFA), applied to Hennepin County for an additional $500,000 in Pandemic Recovery funds, and identified additional value engineering items (which it would like to keep as low as possible). PPL also requested further financial assistance from the city. The EDA and city council previously agreed to provide a $450,000 loan from the Affordable Housing Trust Fund (AHTF) to reimburse the Redeveloper for specified redevelopment and affordable housing costs in connection with the Union Park Flat’s development. Present considerations: Ehlers, the EDA’s financial consultant, and staff recommend the city provide an additional $200,000 from the AHTF to help close the financial gap and bring the project to fruition. Additionally, PPL requests the EDA subordinate its rights under the redevelopment contract to Minnesota Housing Finance Agency (MHFA), which is providing the larger, permanent loan for the development. The proposed Subordination is substantially similar to other subordination agreements the EDA has previously approved for other projects. The proposed subordination has been reviewed by the EDA’s legal counsel who recommends its approval. The subordination document is available upon request from economic development staff. Staff recommends adoption of the resolution approving revisions to the redevelopment contract and approving the related subordination agreement. Next steps: PPL intends to close on its financing in October 2023 and will start demolition on one of the church buildings and commence construction soon thereafter. The building’s financing requires it to be completed by December 31, 2024. Economic development authority meeting of October 2, 2023 (Item No. 4b) Page 3 Title: Resolution approving amended and restated development contract for Union Park Flats – Ward 2 EDA Resolution No. 23-______ Resolution approving revisions to the contract for private development with PPL Union Park Community Limited Partnership and taking other actions in connection therewith Be it resolved by the board of commissioners (the “board”) of St. Louis Park Economic Development Authority (the “authority”) as follows: Section 1. Recitals. 1.01. To facilitate the development of certain property within the city or St. Louis Park, Minnesota (the “city”) , the authority, the city, PPL Union Park Community Limited Partnership, a Minnesota limited partnership, or another entity affiliated with or related to Project for Pride in Living, a Minnesota nonprofit corporation (the “developer”), and PPL SLP LLC, a Minnesota limited liability company and the general partner of the developer, approved by resolution on May 1, 2023, a contract for private development (the “original agreement”) which provides for the construction by the developer of 60 units of multifamily rental housing, approximately 70 underground parking stalls, and approximately nine surface parking stalls (the “minimum improvements”) on certain property legally described therein (the “development property”) and provides a loan from the city in the principal amount of $450,000 (the “AHTF loan”) to the developer from the city’s Affordable Housing Trust Fund to assist with the costs of the minimum improvements. 1.02. On June 5, 2023, the city council of the city and the board approved certain revisions to the original agreement by resolution (as amended, the “agreement”). 1.03. The developer has now requested certain changes to the agreement related to the terms of the AHTF loan, including an increase in the principal amount of the AHTF loan to $650,000, an extension of the maturity date to the date 40 years following the closing on the developer’s permanent senior financing with the Minnesota Housing Finance Agency, which maturity date is currently contemplated to be June 30, 2066, and revised repayment terms (as revised, the “revised agreement”). 1.04. In order to further assist with the costs of the minimum improvements, the authority, on behalf of the developer, applied for and received a Livable Communities Demonstration Account (LCDA) grant in the amount $1,900,000 (the “LCDA grant”) from the Metropolitan Council and a Tax Base Revitalization Account (TBRA) grant in the amount of $236,800 (the “TBRA grant”) from the Metropolitan Council. On May 1, 2023, the board approved (i) a loan agreement with the developer pursuant to which the authority agreed to loan the LCDA grant funds to the developer (the “LCDA loan agreement”), together with any related documents necessary in connection therewith, including without limitation a disbursing agreement providing for the disbursement of the LCDA grant funds in accordance with the LCDA loan agreement and all documents, exhibits, certifications, or consents referenced in or attached to the LCDA loan agreement (the “LCDA loan documents”); and (ii) a loan agreement Economic development authority meeting of October 2, 2023 (Item No. 4b) Page 4 Title: Resolution approving amended and restated development contract for Union Park Flats – Ward 2 with the developer pursuant to which the authority agreed to loan the TBRA grant funds to the developer (the “TBRA loan agreement”), together with any related documents necessary in connection therewith, including without limitation a disbursing agreement providing for the disbursement of the TBRA grant funds in accordance with the TBRA loan agreement and all documents, exhibits, certifications, or consents referenced in or attached to the TBRA loan agreement (the “TBRA loan documents”). 1.05. The developer has requested that the maturity date in the LCDA loan documents and the TBRA loan documents be extended to the date 40 years following the closing on the developer’s permanent senior financing with the Minnesota Housing Finance Agency, which maturity date is currently contemplated to be June 30, 2066, and there is now presented to the board the LCDA loan documents and the TBRA loan documents, all as revised (the “revised LCDA/TBRA loan documents”). 1.06. Further, the developer has requested that the authority enter into a master subordination agreement and estoppel certificate (the “construction loan subordination agreement”) with the developer, the city, Hennepin County, Minnesota (the “county”), the Hennepin County Housing and Redevelopment Authority, and Capital One National Association, and an amended and restated master subordination agreement and estoppel certificate (the “permanent loan subordination agreement”) with the developer, the Minnesota Housing Finance Agency, the county and the city, with the developer, the Minnesota Housing Finance Agency, the county and the authority subordinating the AHTF loan, the LCDA loan, the TBRA loan and the revised agreement to the developer’s construction and permanent financing. Section 2. Development Documents. 2.01. The board hereby approves the revised agreement, the revised LCDA/TBRA loan documents, the permanent loan subordination agreement and the construction loan subordination agreement in substantially the forms presented to the board, together with any related documents necessary in connection therewith, including without limitation, a disbursing agreement providing for the disbursement of the AHTF loan in accordance with the revised agreement and all documents, exhibits, certifications, or consents referenced in or attached to the revised agreement, the revised LCDA/TBRA loan documents, the permanent loan subordination agreement and the construction loan subordination agreement (collectively, the “development documents”). 2.02. The board hereby authorizes the president and executive director, in their discretion and at such time, if any, as they may deem appropriate, to execute the development documents on behalf of the authority, and to carry out, on behalf of the authority, the authority’s obligations thereunder when all conditions precedent thereto have been satisfied. The development documents shall be in substantially the form on file with the authority and the approval hereby given to the development documents includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by legal counsel to the authority and by the officers authorized herein to execute said documents prior to their execution; and said officers are hereby authorized to approve said changes on behalf of the authority. The execution of any instrument by the appropriate officers of the authority Economic development authority meeting of October 2, 2023 (Item No. 4b) Page 5 Title: Resolution approving amended and restated development contract for Union Park Flats – Ward 2 herein authorized shall be conclusive evidence of the approval of such document in accordance with the terms hereof. This resolution shall not constitute an offer and the development documents shall not be effective until the date of execution thereof as provided herein. 2.03. In the event of absence or disability of the officers, any of the documents authorized by this resolution to be executed may be executed without further act or authorization of the board by any duly designated acting official, or by such other officer or officers of the board as, in the opinion of the city attorney, may act in their behalf. Upon execution and delivery of the development documents, the officers and employees of the board are hereby authorized and directed to take or cause to be taken such actions as may be necessary on behalf of the board to implement the development documents. Section 3. Effective Date. This resolution shall be effective upon approval. Reviewed for administration: Adopted by the Economic Development Authority October 2, 2023 Karen Barton, executive director Nadia Mohamed, president Attest: Melissa Kennedy, secretary Meeting: Economic development authority Meeting date: October 2, 2023 Consent agenda item: 4c Executive summary Title: Contract amendments related to the Beltline Station Development – Ward 1 Recommended action: Motion to adopt EDA resolution amending redevelopment contracts with Beltline Station LLC, relating to the property purchase date, and construction commencement and completion dates for the Beltline Station Development. Policy consideration: Does the EDA wish to approve the proposed amendments related to the purchase agreement, redevelopment contracts, and related loan documents with Beltline Development LLC (an affiliate of Sherman Associates) to facilitate the proposed Beltline Station Development? Summary: In June 2022, the EDA and city entered into purchase agreement with Beltline Station LLC (“developer”) related to the Beltline Station Development. In June 2023, the EDA approved an amendment to the purchase agreement to extend the property closing date to September 15, 2023. In July 2023, the EDA entered into a redevelopment contract with Beltline Station LLC to construct the market rate components and parking ramp components of the development. From July 28 to August 29, 2023, the EDA and Sherman Associates solicited bids for the construction of the Beltline Station Development parking ramp, including 268 park and ride stalls for the Southwest Light Rail. Bidding closed on August 29 and despite extending the deadline 10 days, one bid was received. That bid was approximately $5.7 million higher than what the developer had allocated in its proforma. As a result, the developer could not close on its project financing and property acquisition by September 15. The developer’s team and staff have collaborated on a redesign of the ramp that would reduce construction costs while ensuring compliance with city zoning codes. The developer plans to rebid the redesigned ramp construction contract in October 2023. Assumming a lower bid is received; Sherman Associates hopes to close on its financing and acquire the EDA’s property in early December. To allow some leeway with all that needs to occur, the developer requests its property closing date with the EDA be extended to January 31, 2024, and its required construction commencement and completion dates for the various project components be reasonably extended. Staff and EDA legal counsel recommend approval of the requested contract extensions. Financial or budget considerations: To enable the $142 million transit-oriented development to be financially feasible and secure private financing, the EDA and city council approved financial support for the affordable housing component of Beltline Station Development on June 20, 2022 and financial support for the market rate components on July 24, 2023. No additional assistance is being requested at this time. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Discussion; EDA resolution Prepared by: Jennifer Monson, redevelopment administrator Reviewed by: Greg Hunt, economic development manager Karen Barton, community development director, EDA executive director Approved by: Cindy Walsh, deputy city manager Economic development authority meeting of October 2, 2023 (Item No. 4c) Page 2 Title: Contract amendments related to the Beltline Station Development – Ward 1 Discussion Background: In June 2022, the EDA and city entered into purchase agreement with Beltline Station LLC (“developer”) related to the Beltline Station Development. In June 2023, the EDA approved an amendment to the purchase agreement to extend the property closing date to September 15, 2023. In July 2023, the EDA entered into a redevelopment contract with Beltline Station LLC to construct the market rate components and parking ramp components of the development. From July 28 to August 29, 2023, the EDA and Sherman Associates solicited bids for the construction of the Beltline Station Development parking ramp, including 268 park and ride stalls for the Southwest Light Rail. Bidding closed on August 29 and despite extending the deadline 10 days, one bid was received. That bid was approximately $5.7 million higher than what the developer had allocated in its proforma. As a result, the developer could not close on its project financing and property acquisition by September 15, 2023. Sherman Associates, the EDA, and Met Council remain committed to the Beltline Station project. To bring the project to fruition, and to make the parking ramp financially feasible, the following steps have been or are in the process of being taken: • The Met Council has considered the original ramp bid solicitation as proof that the construction of the ramp has commenced, thereby meeting the required September 30, 2023 start date to retain the EDA’s CMAQ Grant with the Federal Transit Administration. • Sherman Associates and the EDA have rejected the original bid for the ramp and have worked collaboratively to redesign the ramp to reduce the ramp’s construction costs. The city council will be asked to consider an approval of a minor amendment to the ramp’s façade on Oct. 2, 2023. The redesign of the ramp meets the city’s architectural requirements for a minimum 60% of class I materials on all street facing facades. • Sherman Associates and the EDA have been working with Met Council to lessen the construction contract language where possible, which drove up some of the construction pricing of the ramp. • Met Council staff is seeking formal approval from Met Council and Hennepin County to provide an additional $1 million to its original $2.5 million for the provision of public parking at Beltline Blvd Station to account for inflation and construction cost increases. That would bring the Met Council’s total contribution toward construction of the public parking to $3.5 million. • Met Council and the EDA are working on an amendment to the cooperative construction agreement to allow for Met Council’s $3.5 million contribution be paid as costs are incurred, rather than after the ramp construction is completed thus reducing the developer’s carrying costs. Present considerations: Should the city council approve the recommended minor PUD amendment to the façade of the parking ramp on Oct. 2, 2023, Sherman Associates and the EDA will begin the process of rebidding the ramp. The tentative bidding schedule would be as follows: Economic development authority meeting of October 2, 2023 (Item No. 4c) Page 3 Title: Contract amendments related to the Beltline Station Development – Ward 1 Tentative schedule Responsible party Date PUD amendment approval: City council considers approval of the recommended administrative PUD amendment to the parking ramp. City Council October 2 Advertisement of legal notices: Staff will send legal notices pertaining to the construction bids to the Sun Sailor and Finance and Commerce to be published on October 19 and October 26. Staff October 19 Bid opening: The bidding details will be available for one month. Submitted bids would be opened on November 19, 2023. During this time, Sherman Associates and EDA staff will personally call construction companies to drive interest to the project. Staff & Sherman Associates November 30 Project closing: Should the second round of bids come within budget, Sherman Associates will be ready to close on all project financing and acquire the EDA’s property in early December. Sherman Associates December 11 The developer requests contract extensions until January 31, 2024, to complete the necessary redesign and rebidding of the ramp as well as to close on its financing and property purchase from the EDA. This date accounts for the holiday and end of the year season. The extensions the EDA is being asked to consider include: • A 3rd Amendment to the affordable redevelopment contract extending the commencement and completion date of the affordable building. o Affordable building: March 31, 2024 – October 31, 2025 • 1st Amendment to the market rate redevelopment contract extending the commencement and completion date of the various project components. o Mixed use building: December 31, 2024 - June 30, 2026 o Market rate building: June 30, 2024 - December 31, 2026 o Parking Ramp: October 31, 2024 - December 31, 2025 • A 4th Amendment to the purchase agreement, extending the property purchase date to January 31, 2024. • Extensions to the EDA’s loan documents related to the various contracts listed above. Staff and EDA legal counsel recommend the EDA approve the requested extensions related to above listed contracts. Next steps: Met Council staff is bringing an amendment to the cooperative construction agreement to the Met Council for their consideration in early October. The amendment would increase Met Council’s contribution to the project by an additional $1 million. Economic development authority meeting of October 2, 2023 (Item No. 4c) Page 4 Title: Contract amendments related to the Beltline Station Development – Ward 1 If approved, the EDA will be asked to consider an amendment to the cooperative construction agreement to account for the additional funds and approve an update to the language related to how and when the Met Council’s funds are distributed to the project. Economic development authority meeting of October 2, 2023 (Item No. 4c) Page 5 Title: Contract amendments related to the Beltline Station Development – Ward 1 EDA Resolution No. 23-_____________ Resolution approving a third amendment to affordable contract for private development, a first amendment to mixed use contract for private development, a fourth amendment to purchase agreement, amendments to loan documents and other related documents Be it resolved by the board of commissioners (the “board”) of the St. Louis Park Economic Development Authority (the “authority”) as follows: Section 1. Recitals; authorization. (a) The authority and city council (the “city council”) of the city of St. Louis Park, Minnesota (the “city”) have heretofore approved the establishment of the Beltline Station Tax Increment Financing District No. 1 (the “TIF District No. 1”), a housing district, and Beltline Station Tax Increment Financing District No. 2 (the “TIF District No. 2” and together with TIF District No. 1, the “TIF districts”), a renewal and renovation district, within Redevelopment Project No. 1 (the “project”). (b) The authority, and Beltline Development LLC, or an entity related thereto or affiliated therewith (the “developer”), each own portions of certain property within the project (the “development property”), which has been the subject of certain preliminary negotiations between the parties for purposes of constructing a mixed-use development and related parking, including a parking ramp serving in part as a park and ride facility for Metro Transit’s proposed Southwest Light Rail Transit Beltline station on certain property in the project (the “development”). (c) The city, the authority, and the developer executed a preliminary development agreement, dated February 5, 2018, a first amendment to preliminary development agreement, dated June 17, 2019, a second amendment to preliminary development agreement, dated June 15, 2020, and a third amendment to preliminary development agreement, dated June 21, 2021 to provide for the performance of certain activities on the part of the parties in preparation for the negotiation of a definitive contract relating to the development (together, the “preliminary agreement”). (d) Pursuant to the preliminary agreement, the developer acquired a portion of the property for the development (the “parcel”) from a third party, and the authority financed a portion of the acquisition cost of the parcel pursuant to a loan agreement between the authority and the developer, dated as of April 1, 2019 (the “loan agreement”), pursuant to which the authority loaned $3,100,000 (the “authority loan”) to the developer to finance such acquisition as evidenced by a promissory note (the “note”) and secured by a mortgage on the parcel (the “mortgage”). (e) The authority and the developer have amended the loan agreement relating to the authority loan five times to extend the repayment date in the form of a first amendment to loan agreement, a second amendment to loan agreement, a third amendment to loan agreement, a Economic development authority meeting of October 2, 2023 (Item No. 4c) Page 6 Title: Contract amendments related to the Beltline Station Development – Ward 1 fourth amendment to loan agreement and a fifth amendment to loan agreement. In addition, the developer executed a first amended mortgage, a second amended mortgage, a third amended mortgage, a fourth amended mortgage, a fifth amended mortgage, a first amended promissory note, a second amended promissory note, a third amended promissory note, a fourth amended promissory note, and a fifth amended promissory note. (f) As part of the development, the authority plans to convey certain parcels located in the city and legally described in Exhibit A attached hereto (the “authority property”) to the developer for the development. (g) To facilitate the development, the authority and the developer entered into a purchase agreement, dated July 7, 2022, as amended by a first amendment to purchase agreement, dated December 5, 2022, a second amendment to purchase agreement, dated June 5, 2023, and a third amendment to purchase agreement, dated July 24, 2023 (as amended, the “purchase agreement”), which provides for the conveyance of all or portion of the authority property to the developer. (h) On July 7, 2022, the city, authority and Beltline Station Limited Partnership (the “limited partnership”) entered into a contract for private development, as amended by the first amendment to contract for private development, dated March 31, 2023, and the second amendment to contract for private development, dated June 5, 2023 (collectively, the “original affordable contract for private development”), relating to a portion of the development consisting of a portion of construction of approximately 82 units of affordable multifamily rental housing together with approximately 59 underground parking spaces (the “affordable minimum improvements”). Pursuant to the original affordable contract for private development, the city and the authority agreed to provide certain tax increment financing assistance to the limited partnership and a loan from the city’s affordable housing trust fund in the amount of $618,238.00. (i) On September 5, 2023, a third amendment to the original affordable contract for private development was approved by the city council and the board, however, before it could be executed, the authority, the city, and the limited partnership negotiated additional revisions to account for certain delays in the construction timeline for the development and prepared a revised third amendment to contract for private development which amends the original affordable contract for private development (the “third amendment to affordable contract for private development” and together with the original affordable contract for private development, the “affordable contract for private development”), a form of which is on file with the authority, to update the commencement and completion of construction dates for the affordable minimum improvements. (i) To facilitate the additional phases of the development, the authority and Beltline Mixed Use LLC, a Delaware limited liability company and an affiliate of the developer (“Beltline”), have negotiated a contract for private development (the “mixed-use agreement”) which provides for the construction by Beltline on the development property of (a) a building to include approximately 146 units of market rate housing with approximately 96 underground parking spaces an affordable rental housing facility (the “market-rate housing component”); (b) a building to include approximately 152 units of market rate rental housing and approximately 18,200 Economic development authority meeting of October 2, 2023 (Item No. 4c) Page 7 Title: Contract amendments related to the Beltline Station Development – Ward 1 rentable square feet of commercial space (the “mixed-use component”); and (c) an approximately 571-space parking ramp with approximately 1,850 square feet of commercial space (including approximately 208 spaces to serve the mixed-use component, approximately 95 spaces to serve the market-rate housing component, and approximately 268 spaces to be dedicated as public transit park and ride spaces) and driver restroom (the “parking ramp component,” and collectively with the market-rate housing component and the mixed-use component, the “mixed-use minimum improvements”). (j) Due to certain delays resulting from the bidding process for the parking ramp component, the developer, Beltline, the limited partnership and the authority have negotiated amendments to the various development documents to extend certain deadlines and update various other terms, including but not limited to, a first amendment to contract for private development which amends the mixed-use agreement (the “first amendment to mixed use agreement”), the third amendment to affordable contract for private development, a second amended and restated affordable minimum assessment agreement for the affordable minimum improvements (the “second amended and restated affordable minimum assessment agreement”), a fourth amendment to purchase agreement (the “fourth amendment to purchase agreement”), a sixth amendment to loan agreement which further amends the loan agreement, a sixth amended promissory note which further amends the promissory note, and a sixth amended mortgage which further amends the mortgage (together, the “loan amendment documents”) the forms of which are on file with the authority (collectively, the “amended development documents”). (o) The board has reviewed the amended development documents and finds that the execution thereof and performance of the authority’s obligations thereunder are in the best interest of the city and its residents. Section 2. Approval of documents. (a) The board approves the amended development documents in substantially the forms presented to the board, together with any related documents necessary in connection therewith, including without limitation all documents, exhibits, certifications, or consents referenced in or attached to the amended development documents (the “documents”). (b) The board hereby authorizes the president and executive director, in their discretion and at such time, if any, as they may deem appropriate, to execute the documents on behalf of the authority, and to carry out, on behalf of the authority, the authority’s obligations thereunder when all conditions precedent thereto have been satisfied. The documents shall be in substantially the form on file with the authority and the approval hereby given to the documents includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by legal counsel to the authority and by the officers authorized herein to execute said documents prior to their execution; and said officers are hereby authorized to approve said changes on behalf of the authority. The execution of any instrument by the appropriate officers of the authority herein authorized shall be conclusive evidence of the approval of such document in accordance with the terms hereof. This resolution Economic development authority meeting of October 2, 2023 (Item No. 4c) Page 8 Title: Contract amendments related to the Beltline Station Development – Ward 1 shall not constitute an offer and the documents shall not be effective until the date of execution thereof as provided herein. (c) In the event of absence or disability of the officers, any of the documents authorized by this resolution to be executed may be executed without further act or authorization of the board by any duly designated acting official, or by such other officer or officers of the board as, in the opinion of the city attorney, may act in their behalf. Upon execution and delivery of the documents, the officers and employees of the board are hereby authorized and directed to take or cause to be taken such actions as may be necessary on behalf of the board to implement the documents. Section 3. Effective date. This resolution shall be effective upon approval. Reviewed for Administration: Adopted by the Economic Development Authority October 2, 2023 Karen Barton, executive director Nadia Mohamed, president Attest Melissa Kennedy, secretary Economic development authority meeting of October 2, 2023 (Item No. 4c) Page 9 Title: Contract amendments related to the Beltline Station Development – Ward 1 Exhibit A Legal description The property located within the city of St. Louis Park, Hennepin County, Minnesota legally described as follows: Lot 17, Block 1, Lewiston Park, Hennepin Co. Minn. And Lot 1, 2, 3, 4, 13, 14, 15 and 16, Block 1, Lewiston Park, Hennepin Co. Minn., except that part of said Lots described as follows: Commencing at the Southeast corner of said Lot 4; thence Westerly along the South line of said Lot 4, a distance of 6.00 feet to the point of beginning of the tract of land to be described; thence North 00 degrees 19 minutes 53 seconds East, assumed bearing, parallel with the East line of Lots 5 and 6, said Block 1, a distance of 114.27 feet; thence Northwesterly along a tangential curve to the left having a radius of 15.00 feet and a central angle of 61 degrees 46 minutes 23 seconds, a distance of 16.17 feet; thence North 61 degrees 26 minutes 30 seconds West, tangent to said curve, a distance of 40.60 feet; thence Westerly along a tangential curve to the left, having a radius of 24.00 feet and a central angle of 76 degrees 35 minutes 00 seconds, a distance of 32.08 feet; thence Southwesterly along a reverse curve to the right, having a radius of 361.58 feet and a central angle of 26 degrees 53 minutes 32 seconds, a distance 169.71 feet; thence South 43 degrees 00 minutes 19 seconds, West, not tangent to said curve, a distance of 71.07 feet to the intersection with a line distant 46.00 feet Easterly of as measured at a right angle to and parallel with hereinafter described “Line A”; thence Southerly along said parallel line, a distance of 26.00 feet to the South line of said Lot 13; thence Easterly along said South line and the easterly extension thereof, a distance of 128.10 feet to the centerline of alley; thence Northerly along the centerline of said Alley, a distance of 32.65 feet to the intersection with the westerly extension of the South line of said Lot 4; thence Easterly along said Westerly extension and along the South line of said Lot 4, a distance of 130.61 feet to the point of beginning. Said “Line A” is described as follows: Commencing at the most Southerly corner of Lot 1, Block 1 Belt Line Industrial Park 2nd Addition, thence South 59 degrees 15 minutes 24 seconds East of an assumed bearing along the Southeasterly extension of the Southwesterly line of said Lot 1 a distance of 40.00 feet to the point of beginning of said line; thence North 30 degrees 44 minutes 36 seconds East 112.38 feet; thence Northerly 768.57 feet along a tangential curve concave to the West having a radius of 785.30 feet and a central angle of 56 degrees 04 minutes 30 seconds; thence North 25 degrees 19 minutes 54 seconds West, tangent to last described curve 180.04 feet; thence Northerly 589.17 feet along a tangential curve concave to the East having a radius of 1268.10 feet a central angle of 26 degrees 37 minutes 12 seconds, said line there terminating. Economic development authority meeting of October 2, 2023 (Item No. 4c) Page 10 Title: Contract amendments related to the Beltline Station Development – Ward 1 Torrens property - certificate Title No. 697371 AND Lots 9 and 19, Block 2; Those parts of Lots 10, 11, 17, 18, Block 2, lying north of the southerly right-of-way line of State Trunk Highway No. 7; That part of Natchez Avenue vacated, lying east of the West line of the Northwest Quarter of the Northeast Quarter of Section 6, Township 28, Range 24, north of the southerly right-of-way line of State Trunk Highway No. 7, and southerly of a line hereinafter referred to as Line 1; That part of the vacated alley in Block 2 lying north of the southerly right-of-way line of State Trunk Highway No. 7, and southerly of the aforementioned Line 1. All in “Oakenwald Addition St. Louis Park,” Hennepin County, Minnesota; Line 1 is described as commencing at the north quarter corner of Section 6, Township 28, Range 24, said county; thence South 00 degrees 26 minutes 06 seconds West, assumed bearing along the north – south quarter line of said Section 6, a distance of 1092.89 feet to the point of beginning; thence North 73 degrees 14 minutes 47 seconds East 51.97 feet; thence northeasterly 174.11 feet along a non- tangential curve concave to the northwest, having a radius of 5790.08 feet, a central angle of 01 degrees 43 minutes 22 seconds, and a chord bearing of North 67 degrees 56 minutes 18 seconds East, and said line there terminating. AND That part of West 32nd Street, vacated, lying southerly of the centerline thereof, westerly of the northerly extension of the east line of Lot 1, Block 1, said plat of Lewiston Park, and easterly of a line hereinafter referred to as Line 2; That part of Natchez Avenue, vacated, lying southerly of the centerline of West 32nd Street, northerly of the north line of Lot 4, Block 1, Dalquist Industrial Park, Hennepin County, and west of the West line of the Southwest Quarter of the Northeast Quarter of Section 6, Township 28, Range 24; That part of the vacated alley adjoining Block 1, said plat of Lewiston Park, lying southerly of West 32nd Street and northerly of Lot 1, Block 1, Brooks McCracken Industrial Park, Hennepin County. Line 2 is described as commencing at the north quarter corner of Section 6, Township 28, Range 24, said county; thence South 00 degrees 26 minutes 06 seconds West, assumed bearing along the north – south quarter line of said Section 6, a distance of 1092.89 feet; thence South 73 degrees 14 minutes 47 seconds West 10.28 feet; thence southwesterly 220.70 feet along a non-tangential curve concave to the northwest, having a radius of 5802.14 feet, a central angle of 02 degrees 10 minutes 46 seconds, and a chord bearing of South 70 degrees 30 minutes 32 seconds West; Economic development authority meeting of October 2, 2023 (Item No. 4c) Page 11 Title: Contract amendments related to the Beltline Station Development – Ward 1 thence South 67 degrees 02 minutes 58 seconds West, not tangent to said curve, 65.29 feet to the point of beginning of the line to be described; thence South 00 degrees 20 minutes 22 seconds East 298.91 feet, and said line there terminating. AND Lots 12, 13, 14, 15 and 16, Block 2, Mazey & Langan’s Addition To St. Louis Park, according to the recorded plat thereof, Hennepin County, Minnesota. AND The east 37 feet of Lot 4, Block 1, Dalquist Industrial Park, according to the recorded plat thereof, Hennepin County, Minnesota. AND That part of West 32nd Street, vacated, lying northerly of the centerline thereof, westerly of the southerly extension of the east line of Lot 14, Block 2, said plat of Mazey & Langan’s Addition To St. Louis Park, and easterly of the aforementioned Line 2; That part of Natchez Avenue, vacated, lying northerly of the centerline of West 32nd Street, southerly of a line hereinafter referred to as Line 3, and west of the West line of the Northwest Quarter of the Northeast Quarter of Section 6, Township 28, Range 24; That part of the alley adjoining Block 2, said plat of Mazey & Langan’s Addition To St. Louis Park lying northerly of West 32nd Street and southerly of the aforementioned Line 3; Line 3 is described as commencing at the north quarter corner of Section 6, Township 28, Range 24, said county; thence South 00 degrees 26 minutes 06 seconds West, assumed bearing along the north – south quarter line of said Section 6, a distance of 1092.89 feet; thence South 73 degrees 14 minutes 47 seconds West 10.28 feet; thence southwesterly 220.70 feet along a non-tangential curve concave to the northwest, having a radius of 5802.14 feet, a central angle of 02 degrees 10 minutes 46 seconds, and a chord bearing of South 70 degrees 30 minutes 32 seconds West, and said line there terminating. authority parcels Lots 12, 13, 14, 15, and 16, Block 2; That part of Lots 10, 11, 17 and 18, Block 2, lying South of the Southerly right-of-way line of State Trunk Highway No. 7; All of the vacated alley in Block 2 lying South of the Southerly right-of-way line of State Trunk Highway No. 7; That part of Natchez Avenue vacated, lying east of the West line of the Northwest Quarter of the Northeast Quarter of Section 6, Township 28, Range 24, North of the South line of said Northwest Quarter of the Northeast Quarter, and South of the Southerly right-of-way line of State Trunk Highway No. 7; That part of West 32nd Economic development authority meeting of October 2, 2023 (Item No. 4c) Page 12 Title: Contract amendments related to the Beltline Station Development – Ward 1 Street, vacated, lying between the extensions across it of the East line of Lot 14 and the West line of Lot 15, Block 2; All in “Oakenwald Addition St. Louis Park,” Hennepin County, Minnesota; That part of vacated Monterey Avenue (formerly Oakenwald Avenue as shown on the plat of “OAKENWALD ADDITION ST. LOUIS PARK,” lying North of the South line of the Northwest Quarter of the Northeast Quarter, Section 6, Township 28, Range 24 and south of the Easterly extension of the North line of Lot 10, Block 2, “OAKENWALD ADDITION ST. LOUIS PARK”. AND That part of the Southwest Quarter of the Northeast Quarter, Section 6, Township 28, Range 24, Hennepin County, Minnesota described as beginning at the Northwest corner of said Southwest Quarter of the Northeast Quarter; thence South along the West line thereof 288.7 feet; thence East to a point on the Northerly right-of-way line of the Minneapolis and St. Louis Railway Company, distant 46 feet from the intersection of said right-of-way line with the West line of said Southwest Quarter of the Northeast Quarter as measured along said right-of-way line; thence Northeasterly along said Northerly right-of-way line to its intersection with the extension South of the East line of Monterey Avenue; thence North along the extension of the East line of Monterey Avenue to the North line of said Southwest Quarter of the Northeast Quarter; thence West along said North line to the point of beginning. Meeting: City council Meeting date: October 2, 2023 Presentation: 3a Executive summary Title: Proclamation honoring October 9, 2023 as Indigenous People’s Day Recommended action: The mayor is asked to read and present the proclamation. Policy consideration: Does the council want to declare October 9, 2023 as Indigenous People’s Day in the city? Summary: To celebrate Indigenous People’s Day, the City of St. Louis Park invites residents to learn about the history of Indigenous communities in our state and city, consider supporting Indigenous owned businesses and attending an event or exhibit that highlights Indigenous art, culture, and history, and to connect with Indigenous organizations in Minnesota. Financial or budget considerations: None. Strategic priority consideration: St. Louis Park is committed to being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. Supporting documents: Resource page Proclamation Prepared by: Jocelyn Hernandez, race, equity and inclusion specialist Reviewed by: Radious Guess, race, equity and inclusion director Cheyenne Brodeen, administrative services director Rick Beane, Park superintendent Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 3a) Page 2 Title: Proclamation honoring October 9, 2023 as Indigenous People’s Day Resource page: To celebrate Indigenous People’s Day, the City of St. Louis Park invites you to: • Learn about the history of Indigenous communities in our state and city o https://americanindian.si.edu/why-we-serve/gallery/ o Tribal Nations in Minnesota / Indian Affairs (mn.gov) • Consider supporting Indigenous owned businesses and attending an event or exhibit that highlights American Indian art, culture, and history o Birchbark Books & Native Arts / Minneapolis, Minnesota o Online | National Museum of the American Indian (si.edu) • Connect with Indigenous organizations in Minnesota o Native American Community Development Institute (nacdi.org) o North American Traditional Indigenous Food Systems (natifs.org) City council meeting of October 2, 2023 (Item No. 3a) Page 3 Title: Proclamation honoring October 9, 2023 as Indigenous People’s Day Proclamation honoring October 9, 2023 as Indigenous People’s Day Whereas, Minnesota is home to 11 federally recognized tribes, seven of them are Anishinaabe (Ojibwe) and four are Dakota Oyate (Dakota); and Whereas, the lands that make up St. Louis Park are the original homelands of the Dakota people; and Whereas, celebrating Indigenous peoples on this day brings a moment for education and awareness of the genocide that Indigenous communities endured during the arrival of settler-colonialism; and Whereas, this day is an opportunity to recognize the contributions of Indigenous peoples in our city, state, and nation, including all the ways they have helped create a more just and inclusive community for all; and Whereas, Indigenous nations in Minnesota continue to face the effects of colonization and continued discrimination against their way of life, language, traditions, and history through the legacy of the Indian removal act, Indian boarding school policies, and other policies that infringed on Indigenous rights; and Whereas, the legacy of state and federal policies is visible and present in the crises of Indigenous communities and relatives suffering as unhoused persons or from the opioid epidemic; and Whereas, the legacy of state and federal policies are present and visible in the crises of Indigenous communities and relatives suffering from the homelessness opioid epidemics; and Whereas, Indigenous communities are fighting for justice in the historical and present crisis of Missing and Murdered Indigenous Women and Relatives; and Whereas, the community of St. Louis Park is called to reflect and work towards better policies and practices that center around Indigenous experiences and honor Indigenous sovereignty; and Whereas, St. Louis Park has a commitment to being a leader in race, equity and inclusion, and encourages our community to honor Indigenous People’s Day by taking the time to learn about, support, and connect with Indigenous communities and organizations. City council meeting of October 2, 2023 (Item No. 3a) Page 4 Title: Proclamation honoring October 9, 2023 as Indigenous People’s Day Now therefore, let it be known that the mayor and city council of the City of St. Louis Park, Minnesota, hereby honor October 9, 2023 as Indigenous People’s Day in our community. Wherefore, I set my hand and cause the Great Seal of the City of St. Louis Park to be affixed this 2nd day of October 2023. _________________________________ Jake Spano, mayor Meeting: City council Meeting date: October 2, 2023 Presentation: 3b Executive summary Title: Recognition of 2023 Evergreen Award recipients Recommended action: Mayor is requested to present the 2023 Evergreen Award to the following recipients: • Traditional Garden Category o Nicholas Heitkamp, 2901 Colorado Avenue South, Bronx Park Neighborhood • Alternative Garden Category o Jodi Johnson, 3156 Idaho Avenue South, Lenox Neighborhood Policy consideration: None at this time. Summary: The Evergreen Award is presented each year in recognition of properties which are uniquely designed with well-maintained landscapes with an emphasis on parcels that are visible to the passerby. Businesses, apartments and houses are all eligible to receive the award. From the 18 nominations received this year, two winners were selected by Parks & Recreation Advisory Commission members and key staff. The winners will be presented with an award certificate, a dwarf Alberta spruce tree and “Evergreen Award Winner” sign posted in their boulevard for two weeks. Mike Bahe, Natural Resources Manager, will present the awards to the winners. Financial or budget considerations: Not applicable. Strategic priority consideration: St. Louis Park is committed to continue to lead in environmental stewardship. Supporting documents: None. Prepared by: Stacy M. Voelker, senior office assistant Mike Bahe, natural resources manager Reviewed by: Jason T. West, parks and recreation director Approved by: Cindy Walsh, deputy city manager Meeting: City council Meeting date: October 2, 2023 Minutes: 4a Unofficial minutes City council study session St. Louis Park, Minnesota Aug. 28, 2023 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Jake Spano (arrived 6:40 p.m.), Tim Brausen, Sue Budd, Yolanda Farris, Lynette Dumalag, Nadia Mohamed and Margaret Rog Councilmembers absent: none Staff present: City manager (Ms. Keller), deputy city manager (Ms. Walsh), engineering director (Ms. Heiser), economic development manager (Mr. Hunt), finance director (Ms. Cruver), building and energy director (Mr. Hoffman), community development director (Ms. Barton), sustainability manager (Ms. Ziring), city assessor (Mr. Bultema), natural resources manager (Mr. Bahe), planning manager (Mr. Walther), race, equity and inclusion director (Ms. Guess) communications and technology director (Ms. Smith) Guests: Residents of St. Louis Park 1. 2024 budget: revised general fund, long range financial plan, capital improvement plan Ms. Cruver presented the staff report. She reviewed the policy considerations which contemplate support of the proposed 2024 budget with an “all-inclusive” preliminary levy increase of 7.7%. The preliminary levy includes: o General levies increase of $2.6 million (general fund, park improvement, capital replacement and employee benefits) o Housing Redevelopment Authority (HRA) levy increase of $275,793 o Economic Development Authority (EDA) levy increase of $377,000 o Use of excess obligated general fund dollars for transfers of $485,000 in 2023 and $360,000 in 2024 Mayor Spano thanked Ms. Cruver for the report and noted the state funds received for the Cedar Lake Road and Louisiana Avenue project (Cedar Lou). He stated if these funds had not been realized by the city, the budget for 2024 would look very different – “kudos to staff” for their aggressive work. He asked for clarification on the breakdown of $2 million from federal funding and $7 million that came through Met Council. Ms. Heiser confirmed that $2 million was earmarked from federal funding and $7 million was from Met Council’s regional solicitation. Councilmember Mohamed asked about market changes and virtual work, noting she is happy to see it going back to pre-pandemic levels in some cases. She asked if a trend with the city’s commercial and industrial workspaces is present. Ms. Cruver stated there is continued discussion City council meeting of October 2, 2023 (Item No. 4a) Page 2 Title: Study session minutes of Aug. 28, 2023 about returning from virtual work, and the data shows what has taken place. In the future, she does not foresee the bottom dropping out on commercial and industrial values. Councilmember Mohamed was also happy to see there will be no levy for service overall and noted specifically the Cedar Lou project. She was grateful for the discussion around alternative ways to fund infrastructure rather than financially burdening residents. She noted the “wreck and go” program and her own childhood experiences with community program participation. Councilmember Mohamed commended programs that are going to where kids are during times they might otherwise be unsupervised. She added the funding into behavioral health consultants is also very exciting. Councilmember Budd asked about the use of one-time funds and noted there is about $1.5 million in reserve. She asked for more details on this. Ms. Cruver stated the reserve amount is being held to apply to where costs may change along with future risk assessment. Councilmember Budd asked for a timeline on this risk assessment. Ms. Heiser stated that risk assessments are being done on the sewer and water system with results expected in January. She added this data will be part of the capital planning and prioritization in 2025. Councilmember Budd asked about the timing of the $3 million land sale. Mr. Hunt noted the closing of the sale to Sherman and Associates is scheduled to occur the week of September 15, 2023. He added there are still issues in the marketplace with interest rates. Mr. Hunt added that bid results for the parking ramp will also have a financial impact on the project. Councilmember Budd asked if the sale would change anything related to the budget. Ms. Cruver stated this sale will support the fund balance, but added the sale will not change recommendations. Ms. Cruver added the general fund can be identified as to what will be spent because revenues are fixed. She noted the upcoming systems discussions with the council to set specific goals. Councilmember Budd asked if there was guidance on setting a fund balance goal for EDA funds. Ms. Cruver replied that a standard is a good practice, the variability in spending includes factors like supporting ongoing programs and making strategic purchases. She reiterated that average fund balance goals are a great conversation topic for systems conversations later this fall, and staff felt that stopping the spend-down was a necessary first step. Councilmember Brausen noted the balance of $30 million in the past and asked what variables affected that result. Mr. Hunt stated there were exceedingly higher interest rates at that time, which helped to balance the general fund. Councilmember Dumalag asked for the total amounts of market values and the distribution of burden for taxpayers to create better awareness. Mr. Bultema stated the total value composition is apartments at 19% of city total valuation, commercial at 15.2%, industrial at 4.7% and residential at 61%. He stated related to tax capacity, Minnesota prefers residential uses and noted apartments are at 19%, commercial is at 24%, industrial at 7.5% and residential at 49%. He noted Minneapolis, Edina and St. Louis Park are known to be value-rich and very dense in their tax capacity and that is to St. Louis Park’s advantage. With markets shifting, he noted that annual measurement is based on assessments that take place before budgets are set. He added there City council meeting of October 2, 2023 (Item No. 4a) Page 3 Title: Study session minutes of Aug. 28, 2023 are no huge red flags in the market currently, noting distinct shifts where commercial and industrial have bounced back reasonably well since the pandemic. Councilmember Dumalag asked how hotels are classified. Mr. Bultema stated hospitality is within the commercial sector. He gave examples of industrial property such as the Edgewood and Louisiana Station area, which has potentially significant land use change potential because of the light rail market influence. Councilmember Brausen noted that industrial values are being driven higher because of the scarcity of that property in the city. Mr. Bultema stated that is true. He added that industrial value is not terribly high in the inner rings of the metro suburbs because most of that stock is outdated. There is more industrial valuation in the outer rings where land is cheaper. Mr. Bultema indicated that rather than growing out, the community of St. Louis Park is growing vertically. Councilmember Dumalag asked about construction permits, which are decreasing, and if fees are flat or related to the cost of a project. Ms. Cruver stated they are related to the cost of the project and fees are going down compared to 2023, signifying a return to normal. Mr. Hoffman added the city is not expecting the same high volume of construction that has been seen in the last few years. He noted the larger the valuation of a project, the larger the fees. Mayor Spano asked if some of this is tied to the completion of the West End. Mr. Hoffman stated since the Excelsior and Grand project, the community has done an incredible job of redevelopment. He stated there have been many apartments built in the last three years and this will start to taper down. He noted the goal will be to keep that redevelopment going over the years and bring vitality to the community. Councilmember Rog stated she appreciated Ms. Cruver using the all-inclusive amounts in the presentation, which is helpful. She stated she appreciated the friendly nature of the delivery, and it is the best she has ever seen. She added she appreciates the creative and strategic approaches Ms. Cruver is taking in funding projects that align with the city’s strategic goals, and that ease the burden on taxpayers. She is happy about the direction and feels it aligns with strategic goals. Given 2023 school district levies and inflation, she appreciates that homeowners will see lower impacts to taxes in 2024. Councilmember Rog stated she is concerned about quickly rising costs for law enforcement and believes this is the fastest growing department. She feels this growth is disproportionate to other departments, adding there may be more for her to understand here. She likes recreational activities and mental health innovations and would like to see more data on the results of those programs which might support further investments. Councilmember Rog stated residents look forward to the Webster Park redesign, the Minnetonka Blvd redesign and others that will benefit the city. She added she has concerns for impacts on businesses given their valuation increases are higher than residential, and it feels like they will take the brunt of this levy increase. She added she has concerns about future costs for delamination and the unknown factors. She is supportive of investments in sidewalks and the tree canopy and looks forward to TIF discussions as well. City council meeting of October 2, 2023 (Item No. 4a) Page 4 Title: Study session minutes of Aug. 28, 2023 Councilmember Rog asked for details about how the term “levy” is being used in reference to general funds. Ms. Cruver stated the general fund comprises the levies. She stated that each of the four levies has its own set of rules and maximums. Councilmember Rog asked how this information will be presented to residents this year. Ms. Cruver stated it will be the same as in past years. Ms. Smith added staff works each year with the finance department to communicate the budget in the October Park Perspective and other communication tools. She stated it can be presented in a different manner this year also if needed. Ms. Cruver added the goal is to make sure the bottom line is the same and is communicated clearly. Councilmember Rog stated she will support the EDA levy because the fund needs to be replenished. She added she sees a direct correlation between the debt forgiveness of $1 million provided to Sherman and Assoc. and the need to replenish the fund at a higher level as a result. She questioned if small businesses, as loan recipients, would get consideration if there were higher than expected labor or materials costs, and would the city be prepared to forgive their loans. Mayor Spano stated that seems to be a policy question about managing funds and the loan process and that the action to approve Sherman and Assoc. had already been taken. Councilmember Rog stated that she saw the question as related, and that councilmembers may or may not agree. Councilmember Rog stated that she is supportive of all four policy considerations. Councilmember Brausen noted the Cedar Lou project has increased about $8 million more from the $20+ million originally forecasted, now up to $29 million. He added that it is useful we have acquired $14 million in outside funding. He appreciated the staff’s creativity in their use of these funds to fund this type of construction, which is crucial, along with 60% of the water main replacements throughout the city. He stated residents need to understand this, and he appreciates this could be addressed without significant impact on the levy. Councilmember Brausen stated the budget seems very well thought out and the proposed spending seems thoughtful. He stated he shares Councilmember Rog’s concerns about higher spending in law enforcement, although the data does not show the city has more crime. He added this may be the result of the investment being made and that he would like more information. He stated he is also supportive of all four policy questions by staff. He commended the inclusion of inflation in financial planning. Councilmember Dumalag stated she is supportive of all four of the policy questions. Councilmember Farris stated that she is supportive of all four of the policy questions and thanked staff for the clarity of the information presented. City council meeting of October 2, 2023 (Item No. 4a) Page 5 Title: Study session minutes of Aug. 28, 2023 Mayor Spano asked about one-time transfers and why that has been so common for the city, noting he would prefer to move away from the practice. Ms. Cruver stated she does not have much real data, and that one-time transfers made sense in context of the specific planning challenges presented during pandemic time. Councilmember Brausen stated that under the former city manager, the policy had generally been to project expenses aggressively and project revenues conservatively. The policy has continued to be built in regularly, allowing for balance in a general sense. Mayor Spano stated rather than use one-time transfers, he prefers to estimate expenses higher and revenues lower and using that as an operating principle. He stated he is happy to see the projection numbers at this point at 7.7%, adding it is higher than he likes, but noted the funding through the EDA makes so much possible, specifically for small businesses within the city and how the city budget lifts up strategic priorities. He also asked for information on levy impacts to renters and for home values in the $250,000 price point as well. Councilmember Budd noted the Q & A discussion on delamination was helpful, and noted this seems to be manageable. Ms. Heiser stated staff plans to conduct an inventory of the streets at risk for delamination so that cost estimates and staff recommendations can be brought forward for discussion. Councilmember Budd noted the affordable housing sales tax and asked if it is being considered in the city’s 2024 budget. Ms. Cruver stated it is to be received in 2024 and it will be used to purchase more rental units and expand the city’s existing programs. Councilmember Budd asked the amount of funds expected. Ms. Cruver stated that an estimate of $622,000 is expected annually starting in 2024. Councilmember Budd asked about the fourth policy question. Ms. Cruver stated this includes 2023 as decisions need to be made related to the budget year. Councilmember Budd stated she also supports all four policy questions. Councilmember Rog stated her earlier comment on the EDA levy concern was that while she supports it at this time, she looks forward to digging deeper into the EDA at future meetings. Mayor Spano added the language of levy and funds and noted for the public, it would be helpful to use simplified language to differentiate the two. Ms. Cruver thanked him for those comments and stated they will work with the communications department on this. Ms. Keller asked if the council is supportive of this format used in the presentation this evening. Councilmember Rog stated she is supportive of this and added for some it might be helpful to see more detail while maintaining simplicity. Councilmember Brausen agreed with Councilmember Rog’s comments. 2. Tree preservation and planting strategies for setting and reaching a canopy goal Ms. Ziring, Mr. Bahe and Mr. Walther presented the report. They noted the policy considerations for council and asked if council supports: City council meeting of October 2, 2023 (Item No. 4a) Page 6 Title: Study session minutes of Aug. 28, 2023 o Staff’s recommendations regarding public and private tree inventories o Establishing a long-term tree canopy goal o Future increased spending for watering and disease treatment in trees o Updating the zoning code to better protect heritage trees as recommended by staff Councilmember Mohamed asked whether there is data on environmental justice and how benefits of tree canopy are experienced differently depending on equity factors. Mr. Bahe responded that city GIS staff could analyze whether identified Environmental Justice areas were experiencing lower canopy percentages in the city. Ms. Ziring added that on the climate map, they do identify inequities regarding tree canopy and that staff uses that data and it is available for council to review. Councilmember Dumalag asked if the city gets funding from the state for tree planting. Mr. Bahe stated the state does have funds for tree canopy and for emerald ash borer response, which are all competitive grants that would need to be applied for. He noted there are two grants available at $10 million and $6 million each. He noted there are restrictions with the $10 million bonding grant where trees need to be removed and then replanted in the same location, the $6 million general fund grant is more flexible with where money can be utilized. He also noted (Federal) IRA dollars may be available through the Minnesota Department of Natural Resources in the future as well. He stated staff is working on a proposal for a grant from the state. Ms. Ziring commended Mr. Bahe for organizing a large work group to prepare the grant proposal, which has been very helpful in meeting the short deadline and specific expectations for an attractive application. Councilmember Budd noted she has lost one oak tree and is treating another because of drought. She asked if drought plays into the current funding abilities, both with the city’s approach and grant funding. Mr. Bahe stated it is tough to maintain these trees without rain. He added state funds and relief funds are open to other species, but the state has directed cities to focus on emerald ash borer. Councilmember Brausen thanked staff for responding to his questions and for helping him manage his tree canopy as well. He asked if the tree inventories are online. Mr. Bahe stated yes and gave directions to the city website page. He noted the policy questions and asked the timeline for treating trees against emerald ash borer. Mr. Bahe stated it is a recommended two- year treatment cycle. He added they are also looking at how long the city will be dependent on treatment with an insecticide, the data shows it is currently cost effective. The cohort of newly planted and protected trees is balanced. Councilmember Brausen noted early information on diminishing effectiveness of insecticide. Mr. Bahe stated that is currently the same and not diminishing. Councilmember Brausen asked if monies from park dedication fees go to tree preservation and canopy efforts. Ms. Keller stated those monies do not go into the general fund. Mr. Walther stated park dedication fees go toward purchasing new equipment for parks, acquiring new park City council meeting of October 2, 2023 (Item No. 4a) Page 7 Title: Study session minutes of Aug. 28, 2023 land, etc. There is a separate fund for tree planting and replacement funded in part by tree replacement fees. It is the city’s practice to require replant first on the site of the removal, then the city uses the fees to plant trees on public property as close as possible to where trees were removed. Councilmember Brausen stated he is happy to see the environment and sustainability commission has been brought into the discussion, adding this is important. He supports doing the private tree inventory, and noted maybe drones could be used for this. Mr. Bahe stated he discussed this with the University of Minnesota, and noted while tree canopy is viewable, determining species is difficult. Hyperspectral review (thousands of bands of light) is another option, there is no industry standard at this time. Ms. Keller noted additional challenges to using drones such as privacy concerns and data retention. Councilmember Brausen stated it would be helpful to give residents instructions and detailed information for watering trees. He noted he is in favor of having increased fees for private heritage tree removal and education for residents on this. He stated he is supportive of the tree inventory on private properties and noted a tree protection ordinance should be enacted. He stated he believes in enforcement here and to change the public thinking about tree canopy. He added he supports all the policy questions. Councilmember Farris asked if the trees that were planted in the park were replacements. Mr. Bahe stated yes, the trees planted were replacements. Councilmember Farris supported all the policy questions and asked about the zoning code. Mr. Walther stated more details will be brought to the council on the zoning code amendments later and will be prepared based on the council’s discussion and general direction. Councilmember Rog agreed with Councilmember Brausen’s comments and asked with regard to tree inventory, how would a tree inventory guide the city’s investments. Mr. Bahe stated the city has a robust inventory already, and regarding expediting the inventory, he is not sure there would be any extra benefit. He added inventory also allows staff to note where there are too many of one species, also noting the city has a pretty diverse tree inventory. Councilmember Rog asked about watering her oak tree. Mr. Bahe stated trees need deep watering. She noted this would be an opportunity to educate on how much to water each tree. Mr. Bahe stated that it is difficult to quantify, and the city is developing an educational document on oak trees. Councilmember Rog noted she supports future increased spending on tree programs. She added also she supports education on watering and care which is critical and on compliance as well. She asked how common it is that landowners do not adhere to the landscaping plan. Mr. Walther stated there are generally only isolated and small deviations with some rare exceptions, but most comply fully. Councilmember Rog stated she supports annual inspections to keep on top of this. Councilmember Rog noted she supports working with the county on tree preservation projects and supports an ordinance for heritage tree preservation. She stated she would also like to learn City council meeting of October 2, 2023 (Item No. 4a) Page 8 Title: Study session minutes of Aug. 28, 2023 from surrounding communities. She stated she has concerns about implementing fees but is in support of all staff’s policy questions – apart from preferring stronger actions around preserving heritage trees on private property. Mr. Bahe stated staff does meet with the county on tree preservation projects. Councilmember Dumalag asked if trees in MnDOT areas are part of tree preservation actions. Mr. Bahe stated no, that is managed by MnDOT, this only pertains to city tree inventory. Councilmember Dumalag asked how trees on Excelsior Blvd are maintained because they are in a special services district. Mr. Bahe stated the city maintains those trees. Councilmember Dumalag stated she supports the recommendations of policy questions by staff but would like to be able to persuade residents to preserve heritage trees. She added she is curious about the zoning code and would like to see further definition there. Councilmember Rog stated that she supports future increased spending on watering and disease treatment, as well as tree protection during construction. Councilmember Mohamed stated she is in support of long-term goals, closing gaps, and is in support of future increased spending and the zoning code as well. She noted she is not sure about enforcement of restrictions on private property but is open to exploring that. Councilmember Budd stated she supports all the policy questions asked by staff. Mayor Spano stated he has not heard about a lot of issues over the years, but trees are an issue he does hear a lot about. He agrees with heritage tree preservation and added there is a need for balance as it relates to policy questions. He noted he did not see the ESC written report in the city council report. He also added the tree canopy goal was set for CO2 and heat reduction as well as other reasons, and he agrees with tree canopy goals. He added that the council will need to be intentional for the goal as well as tree inventory. He noted there are opportunities to develop inventories and work with residents. He added he is not opposed to future increase spending on watering trees, but stated the city may want to look at planting more trees that are drought resistant. Mayor Spano noted the Tree Trust and asked if there is a way to expand the program to have more trees available for residents to plant. He stated he is interested in the heritage tree concept, but it will need a very discerning eye. He supports the other policy questions and noted he would like more information on private trees and on legal boundaries of the city on the private tree questions. Mayor Spano stated he does not think the city will be able to go forward with this current program with the same resources. Councilmember Brausen agreed and stated he is in favor of allocating more resources to this program. Councilmember Rog noted an urban tree growth initiative and will send the link to staff. She added she is supportive of an ordinance that looks at private tree removal but not necessarily supportive of the inventory piece. She asked if having a fine would change how the property owners and developers deal with heritage trees. Mr. Walther stated he is skeptical about City council meeting of October 2, 2023 (Item No. 4a) Page 9 Title: Study session minutes of Aug. 28, 2023 additional fees would alter their decisions given the costs would still be low compared to the overall project. Councilmember Rog added there is a sense of urgency around tree canopy, and she is supportive of coming on strong for preservation. Mayor Spano noted green space requirements for developments. He would like to know about other ways to be more thoughtful, creative and flexible in this area. Ms. Keller summarized the discussion and stated staff will bring more information back to the council on specific areas requested. The meeting adjourned at 9:30 p.m. Written Reports 3. Proposed FOG and backflow prevention programs update 4. End uses of compost 5. Cedar Lake Road + Louisiana project update ______________________________________ ______________________________________ Melissa Kennedy, city clerk Jake Spano, mayor Meeting: City council Meeting date: October 2, 2023 Minutes: 4b Unofficial minutes City council study session St. Louis Park, Minnesota Sept. 11, 2023 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Sue Budd, Yolanda Farris, Lynette Dumalag, and Margaret Rog Councilmembers absent: Nadia Mohamed Staff present: City manager (Ms. Keller), deputy city manager (Ms. Walsh), engineering director (Ms. Heiser), building and energy director (Mr. Hoffman), community development director (Ms. Barton), finance director (Ms. Cruver), race, equity and inclusion director (Ms. Guess), communications and technology director (Ms. Smith) Discussion items 1. Race Equity and Inclusion system part two kickoff Ms. Guess presented the report. She outlined tentative dates and topics for learning intentions for part two of the race, equity and inclusion system. Mayor Spano reminded attendees that topics designated as written reports could still be opened up for discussion at a later date. Councilmember Rog asked how topics were determined as discussion items or written reports. Ms. Keller responded that staff considers whether there is an imbedded policy question to present to the council or an area of informational need based on interest. 2. Requiring accepting cash as payment in St. Louis Park Ms. Guess presented the report. She noted the question for discussion is what it would mean for the City of St. Louis Park to require businesses to accept cash for payment of services and products. Ms. Guess asked if the council wishes to continue the policy development process, noting staff recommends additional engagement to better determine the number of businesses that would be affected and how an ordinance would impact the community. Councilmember Brausen stated he is in favor of exploring the policy and appreciated the clarity of the report’s detail in laying out impediments on businesses. He stated that these impediments do not trump the use of legal tender. Councilmember Dumalag added she is interested in exploring this as well. She stated that for both residents and visitors to the city, cash is legal tender. She pointed out that staff investigations may also lead to other discoveries. City council meeting of October 2, 2023 (Item No. 4b) Page 2 Title: Study session minutes of Sept. 11, 2023 Councilmember Farris added that some folks do not like to use credit cards or checks so she would like to explore this further. Councilmember Budd stated she is torn on the issue, noting she has witnessed people in her ward having to put back a product because they had cash only, and did not have a debit or credit card. She added it is very non-inclusive and does not seem right. She also has heard anecdotal data on this issue and noted that other cities and states have pursued cash acceptance measures. She stated she would support exploring this, noting St. Louis Park would be the first city in Minnesota to introduce an ordinance of this kind. Councilmember Rog stated the report was very good and asked if the policy were to move forward, how would the ordinance be communicated or posted for residents to know about it. She stated that the city does allow businesses to discriminate, if unintentionally, by not accepting cash. She noted that folks did not want to touch currency during the pandemic (though they did touch credit cards). After the public later learned that the coronavirus was not spread via surfaces, many businesses continued to operate with card-only payments. She stated support in emulating Philadelphia’s consumer protection act. She is supportive of St. Louis Park being a leader in this space and stated that it makes sense for staff to continue to explore the policy’s impact for residents. Mayor Spano stated he is reluctant to pursue this because he would like to see other racial equity priorities receive resources such as staff time. He has not heard about card-only payments being an issue in the city and he wants to understand the scope of the issue. He stated there are other cities in Minnesota that have unbanked and underbanked communities and wondered why other communities have not moved forward on this. He would like to know if a growing number of businesses in the community are not taking cash since the pandemic, and if so, what types of businesses. Mayor Spano stated the Federal Reserve Bank is working on issues of racial equity and justice related to banking and he would be happy to make a connection with staff on this. He is interested to see their regional data. He added the city can ban or require certain things but asked for the conversation to include increasing the community’s access to financial tools and purchasing methods. Councilmember Dumalag noted a conversation she had with a regional banker from the only black-owned bank in the region. The reason they chose this area to open a branch is because banking is not a trusted entity in all communities. Banking fees can present challenges to building trust, so she is looking forward to reviewing more data. Councilmember Rog stated that the same access problems that prevent folks from using a bank may also prevent them from utilizing financial tools at city hall. She added talking to businesses and residents will be helpful prior to moving forward. She stated if this is found to be more of a hardship on businesses than expected, then council will need more information from all sides of engagement. Ms. Guess stated educational components for residents and businesses will be implemented should the council decide to move forward. City council meeting of October 2, 2023 (Item No. 4b) Page 3 Title: Study session minutes of Sept. 11, 2023 Mayor Spano agreed that there is an issue of trust and is it worth talking this through with a community bank. He wants to focus on the fact that electronic payments will be increasingly common, and he would like to look at ways for the city to connect residents to resources folks. He added he would like to look at trends and data to provide access. Councilmember Farris stated that she has heard from residents that being on a fixed income is a challenge to using a bank. She stated many people go to a retailer that accepts cash to purchase a stored value card, thus avoiding the banking fees that can be difficult to navigate on a fixed income. Ms. Guess added seniors on a fixed income may also be inclined to use cash in certain situations, like working with a set budget for assistance with grocery shopping. The scenario of someone using a card to spend beyond a senior’s budget is also an example of senior abuse, the example relates to the concern of cash access. Councilmember Rog asked if the conversation had grown beyond the primary question and whether it was better to keep the questions separate. Councilmember Brausen agreed that it is better to keep these issues separate, as council’s areas of authority do not include banking and commerce. Mayor Spano suggested a holistic conversation going forward and added that his examples of financial tools may or may not be the answer. Councilmember Brausen stated his support for making it legal to use legal tender to make purchases in St. Louis Park. Councilmember Rog added she is open to having further discussion on additional issues related to banking, and that the issue before the council is straightforward. It was the consensus of the council that staff will continue to research the policy, broaden the scope of community and business engagement, and bring more data back to council. Written Reports 3. Overview of recycling opportunities for multifamily buildings 4. Environmental stewardship system wrap-up 5. Update on Union Park Flats financial assistance request Councilmember Brausen appreciated the report on environmental stewardship and noted it did not deal with stormwater issues. A constituent had reached out to ask why the report did not cover stormwater concerns, which they felt strongly about. He added that the stormwater issue may belong in a different area of the city’s planned discussion, noting it is an ongoing pollution problem for the community. Ms. Keller stated the intention of the report was to summarize a few items and did not go into depth on all environmental issues. City council meeting of October 2, 2023 (Item No. 4b) Page 4 Title: Study session minutes of Sept. 11, 2023 Councilmember Brausen stated he is supportive of the request for additional funds for Union Park Flats, noting the market keeps costs rising. Councilmember Budd agreed and stated that keeping the project’s momentum going is important. Councilmember Rog stated a concern on the quality of composting bags. She gave the example of a recent neighborhood event that participated in composting, and several organics bags broke open during use. She was concerned about whether her experience was unique, or if other residents also deal with a quality issue. Ms. Keller stated it could be a bad batch of bags and asked her to email staff so they can look further into this. Communications/meeting check-in (verbal) Upcoming events: Tuesday, Sept. 12 - a public engagement meeting will be held related to Three Rivers Park to discuss the CP rail and trail long-range planning. The meeting will be held at Dakota Park from 5:00 – 7:00 p.m. Saturday and Sunday, Sept. 16-17 – the Thai Cultural Council of Minnesota is presenting MinnesoTHAI at the West End Festival site, it is free to attend. Councilmember Dumalag congratulated the community and staff on an excellent Arts Fair the weekend prior and noted the youth artist participation. The meeting adjourned at 7:15 p.m. ___________________________________ ___________________________________ Melissa Kennedy, city clerk Jake Spano, mayor Meeting: City council Meeting date: October 2, 2023 Minutes: 4c Unofficial minutes City council meeting St. Louis Park, Minnesota Sept. 18, 2023 1. Call to order Mayor Pro Tem Brausen called the meeting to order at 6:33 p.m. a. Roll call b. Pledge of allegiance Councilmembers present: Mayor Pro Tem Tim Brausen, Sue Budd, Lynette Dumalag, Yolanda Farris, Nadia Mohamed, and Margaret Rog Councilmembers absent: Mayor Jake Spano Staff present: City manager (Ms. Keller), deputy city manager (Ms. Walsh), city attorney (Mr. Mattick), finance director (Ms. Cruver), fire chief (Mr. Koering), building and energy director (Mr. Hoffman), public services superintendent/deputy public works director (Ms. Fisher), chief building official (Mr. Skallet), utilities superintendent (Mr. Holm), administrative services director (Ms. Brodeen), city clerk (Ms. Kennedy), deputy city clerk (Ms. Scott-Lerdal), HR director (Ms. Vorpahl), human resources technician (Ms. Lamfers), race, equity and inclusion director (Ms. Guess), engineering director (Ms. Heiser) Guests: Lt. Andrew Willenbring and family, Dan Ullsperger, members of the public. 2. Approve agenda It was moved by Councilmember Mohamed, seconded by Councilmember Farris, to approve the agenda as presented. The motion passed 6-0 (Mayor Spano absent). 3. Presentations a. Recognition of service for Lt. Andrew Willenbring Mayor Pro Tem Brausen read the proclamation honoring St. Willenbring’s 23 years of service in the fire department. Fire Chief Koering thanked Lt. Willenbring for his years of service and noted how much his many years of service are appreciated. He described how Lt. Willenbring’s leadership expanded the fire department’s engaged culture through modeling. His litany of awards and commendations as evidenced in his proclamation show his numerous contributions to the department and the community. City council meeting of October 2, 2023 (Item No. 4c) Page 2 Title: City council meeting minutes of Sept. 18, 2023 Mayor Pro Tem Brausen noted Mayor Spano’s comments to Lt. Willenbring, including a personal thanks for keeping the community safe through the years while keeping the mood light. Mayor Spano’s remarks also thanked the Lieutenant’s family for their support. Lt. Willenbring thanked the city council and the fire and police departments for their support over the years, mentioning that the council and city staff are there for the fire department during the highs and the lows, and thanked Chief Koering for his leadership. b. Proclamation for Latine Heritage Month Mayor Pro Tem Brausen read the proclamation announcing September 15 through October 15, 2023 as Latine Heritage Month. Ms. Keller noted the city has resources for learning and celebrating Latine heritage online within the council report, on page 2. These resources provide timely connection to further information. 4. Minutes a. City council meeting minutes of Sept. 5, 2023 It was moved by Councilmember Rog, seconded by Councilmember Mohamed, to approve the Sept. 5, 2023, meeting minutes as presented. The motion passed 6-0 (Mayor Spano absent). 5. Consent items a. Resolution No. 23-103 recognizing retirement of Lt. Andrew Willenbring from fire department b. Resolution No. 23-104 appointing election workers for Nov. 6, 2023 municipal election c. Resolution No. 23-105 rescinding resolution of snow emergency exempt parking streets d. Resolution No. 23-106 approving grant award for DWI Traffic Safety Police Officer Program e. Resolution No. 23-107 approving 2024 employer benefits contribution f. Resolution No. 23-108 approving off-site gambling for Community Charities of Minnesota Councilmember Rog asked to make a comment regarding consent calendar item 5b, stating with humor that she was disappointed she was not chosen to be an election worker for the municipal election this year. In seriousness, she thanked those who were chosen to serve. Mayor Pro Tem Brausen referenced the approval of the 2024 employer benefits contribution, and commended staff for obtaining favorable rates for insurance coverage, stating that some of the rates were decreased. He thanked the HR staff for negotiating good terms. It was moved by Councilmember Rog, seconded by Councilmember Farris, to approve the consent items as listed. The motion passed 6-0 (Mayor Spano absent). 6. Public hearings City council meeting of October 2, 2023 (Item No. 4c) Page 3 Title: City council meeting minutes of Sept. 18, 2023 a. Consider on-sale brewer’s taproom liquor license for Ullsperger Brewing, LLC – Ward 4 Ms. Scott-Lerdal presented the staff report. The location of Ullsperger Brewing is 2314 Louisiana Avenue South. Mayor Pro Tem asked the owner, Dan Ullsperger, if the brewery had an anticipated opening date (assuming that the license is granted). Dan Ullsperger responded that he would like to open the brewery as soon as possible; he is working on products and a timely opening would allow the flow from brew to service to continue uninterrupted. Mayor Pro Tem Brausen opened the public hearing. No speakers were present. Mayor Pro Tem Brausen closed the public hearing. It was moved by Councilmember Mohamed, seconded by Councilmember Rog, to approve on-sale brewer’s taproom liquor license for Ullsperger Brewing, LLC – Ward 4. The motion passed 6-0 (Mayor Spano absent). 7. Regular business a. Resolutions No. 23-109, 23-110, and 23-111 to adopt 2024 preliminary property tax levy certification. Ms. Cruver presented the staff report. She summarized the policy question: Does the city council support the proposed preliminary levy increase of 7.7% that includes the following components: • General levies (general fund, park improvement, capital replacement and employee benefits) equal to $37,569,803 • Debt Service levy equal to $6,292,503 • Housing Redevelopment Authority (HRA) levy equal to $1,744,133 • Economic Development Authority (EDA) levy equal to $877,000 Ms. Cruver noted the HRA and EDA levies have been approved by the EDA, and after the council approves it, the preliminary levy will be certified to Hennepin County by September 30, 2023. Final approval will be completed at the December 18, 2023, city council meeting. Mayor Pro Tem Brausen noted that this has all been discussed since June and all the final levies have not been approved yet, so that is why there is leeway being built into this budget. He added the HRA levy has been set at the statutory maximum so there is no departure from the existing practice on this. He also noted there is an increase proposed on the EDA levy this year. Ms. Cruver responded that these statements were all correct. Councilmember Rog noted even though this shows a 7.7% increase the impacts to homeowners and renters will be significantly less and she asked for further explanation from Ms. Cruver. Ms. Cruver stated yes, the actual property tax is affected by the levy as well as the valuation of their home compared to the previous year. She noted last year, the median value for homes City council meeting of October 2, 2023 (Item No. 4c) Page 4 Title: City council meeting minutes of Sept. 18, 2023 increased by 1% while commercial property valuation increased by over 5%. She explained that whatever levy is approved by council, homeowners will see an increase that is less because their overall value is increasing by less in comparison to other properties within the city. She noted some apartments and industrial/commercial will see higher increases because their value has grown faster. Councilmember Rog noted the class C apartments will see the highest increases. Ms. Cruver stated that the median for class C apartments will increase due to higher value from improvements. She also noted there were some policy decisions at the state level and some of the class C apartments will see rate decreases in 2025, but not 2024. Mayor Pro Tem Brausen added the classifications of properties and values are all set at the state level by formula, and the city cannot step in and apply targeted tax relief. He also noted there is a 4D housing program for older apartments in the city and the state has created an incentive for those owners to apply for the 4D status to benefit residents. Councilmember Mohamed stated she is very much in support of the proposal, noting that staff has looked at many ways to create funding and solutions to keep levies lower. She stated it is good to see the city’s commercial facilities are still in use, especially coming out of COVID, and that their values remain higher, compared to other areas. Councilmember Rog stated 7.7 % feels high but realizes this is the first year that council has received this information as an all-inclusive levy. She noted she has been uncomfortable in the past with higher levies, but noted this year she feels residents are getting good value based on these numbers. She added in the past, she has had concerns about the EDA levy, and noted it felt less than transparent. She stated discussing the EDA levy now as part of the all-inclusive rate is helpful. Councilmember Rog also noted this year there is a need to replenish the EDA fund. In part, this need includes significant subsidies - including debt forgiveness and land sale price reduction - for a developer in the community. She stated that at the time those subsidies were approved, she and Councilmember Budd were opposed because it would incur future levy increases. Councilmember Rog pointed out the correlation between these factors and the nearly doubled EDA levy for this year. She stated she does support the EDA levy this year considering the need to replenish the fund, she believes in the development work the city does and hopes the council will be discerning in how taxpayers are affected in future projects. Councilmember Dumalag thanked staff for the all-inclusive number and appreciated that taxpayers also have this transparency in where funds are going. She stated that she is supportive. Mayor Pro Tem Brausen stated he is also supportive of these levies and noted they are preliminary and typically do go down and he attributed this to staff’s ongoing work. He added the spending so far has basically been committed to supporting staff at the same levels and to support the city residents with the service level they expect. He mentioned a levy projection from budget discussions held about a year and a half ago, where levy projections came in at over 9%. He pointed out that city staff has been able to find additional funding for large City council meeting of October 2, 2023 (Item No. 4c) Page 5 Title: City council meeting minutes of Sept. 18, 2023 structural projects through state and federal means. He expressed appreciation to staff’s commitment to deliver the best possible value for residents for their tax dollars. It was moved by Councilmember Mohamed, seconded by Councilmember Budd, to adopt Resolutions No. 23-109, 23-110, and 23-111 to adopt 2024 preliminary property tax levy certification. The motion passed 6-0 (Mayor Spano absent). b. Public sewer and water utilities protection program – first reading of ordinance Mr. Hoffman presented the staff report along with Mr. Skallet and Mr. Holm. Mayor Pro Tem Brausen asked if the proposed budget for the inspection program is meant to recover costs from inspection and cleaning. Mr. Hoffman stated these fees would recover about $100,000 per year, which would cover the city’s costs for salary and benefits for a permit technician and equipment. He noted that with good practices of grease collection, staff hopes to reduce the amount of time spent cleaning out the main lines in front of affected establishments. Mayor Pro Tem Brausen asked for an estimate of how many FOG licenses will be issued. Mr. Hoffman stated staff will go out to businesses to look and right now, there are about 120 establishments that are licensed by the Department of Health for food production and are therefore likely to be eligible for this program. Mayor Pro Tem Brausen asked if this type of license would apply to a brewery. Mr. Hoffman stated he is not sure if oils and grease are associated with the production of beer, but that could be looked into. Councilmember Budd asked if some of the 120 establishments already have a grease interceptor in place. Mr. Hoffman responded that most of the establishments do, but not all - staff will need to inventory that and to be sure their interceptors are in place and have been maintained. He noted some do not have interceptors in place and that the higher cost of operating with a provisional license is an incentive to work with the city on installing one. The city’s small business loans program is a potential area of assistance for installation costs. The fee for operating without a grease interceptor is meant to balance the city’s time and resources needed to do more frequent cleanings. Councilmember Budd asked about the 1,500 backflow devices in place. Mr. Skallet stated there are about 1,500 devices total throughout the city, but there is no total count for residential. Anyone with a typical underground lawn irrigation or boiler system would be a candidate for this type of device. Mr. Hoffman added these are devices within the water system and most of these are in commercial buildings such as hospitals or apartment buildings. The only time a device like this would be found in residential situations is an underground lawn irrigation system or boiler. Councilmember Mohamed asked about enforcement. Mr. Hoffman stated that in every program, the first step is to notify businesses and residents that they need to have this done City council meeting of October 2, 2023 (Item No. 4c) Page 6 Title: City council meeting minutes of Sept. 18, 2023 and then have a certified person test the assembly. Secondly, if residents do not comply with the ordinance, they would then have a service charge on their water statement. A service charge is the staff’s recommendation for the best incentive to change behaviors, rather than implementing a criminal charge. Councilmember Dumalag asked if there is a service charge on a water bill, would that be a monthly service charge. Mr. Hoffman stated yes and there would be a service charge for not testing water backflow assemblies. He added provisional license fees for FOG noncompliance would cover added sewer cleaning. Councilmember Dumalag asked if a business could lose their business if they remained noncompliant. Mr. Hoffman stated the restaurant business license is issued through the department of health or agriculture, and this license is to discharge into the sanitary sewer. If a business owner remailed noncompliant, the city attorney would address it as a code violation. Councilmember Rog noted FOG damage can range from $10 - $85,000. She asked if this damage estimate is for private property or public utilities. Mr. Holm stated that significant damage is typically caused to private property, or other businesses, or where overflow makes its way into the sewer system. Mr. Hoffman stated that the FOG and backflow program is intended to prevent these problems, so that preventable damage does not occur. It was moved by Councilmember Mohamed, seconded by Councilmember Farris, to approve first reading of an ordinance for public sewer and water utilities protection program, as presented. The motion passed 6-0 (Mayor Spano absent). 8. Communications and announcements Ms. Keller noted the following: • The Latine History Month proclamation and information is available through the council report online and the city channels this week as well. • The Fire Department open house will be held Tuesday, September 19, from 5-7:30 p.m. at Fire Station #1. • Early voting starts at city hall on Friday, September 22, from 8:00 a.m. – 4:30 p.m. and an elections guide with sample ballot was mailed to all residents. • The recent employee appreciation event was well attended, and Ms. Keller thanked city employees for the dedication and passion brought to work each day. Councilmember Mohamed wished a happy Rosh Hashana to all who celebrated last weekend. 9. Adjournment The meeting adjourned at 7:39 p.m. ______________________________________ ______________________________________ Melissa Kennedy, city clerk Jake Spano, mayor Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5a Executive summary Title: Approval of city disbursements Recommended action: Motion to accept for filing city disbursement claims for the period of August 26 - September 22, 2023. Policy consideration: Does the city council desire to approve city disbursements for the period ending September 22, 2023? Summary: The finance department prepares this report on a monthly basis for the city council to review and approve. The attached report shows both city disbursements paid by physical check and those by wire transfer or Automated Clearing House (ACH) when applicable. Financial or budget considerations: Review and approval of the information by council is required by the city charter and provides another layer of oversight to further ensure fiscal stewardship. Strategic priority consideration: Not applicable. Supporting documents: Disbursement summary Prepared by: Estela Mulugeta, accounting specialist Reviewed by: Amelia Cruver, finance director Approved by: Cindy Walsh, deputy city manager Vendor A-1 OUTDOOR POWER INC ABLE HOSE & RUBBER INC ACACIA ARCHITECTS LLC ACME TOOLS AGATHER KELSEY ALLIANCE MECH SRVCS INC ALLIED MEDICAL TRAINING ALLSTREAM AMAZON CAPITAL SERVICES AMERICAN RED CROSS BU Description GENERAL FUND BALANCE SHEET WATER UTILITY G&A MOVE-UP PROGRAM SYSTEM REPAIR PARK MAINTENANCE G &A ESCROWS FACILITIES MCTE G &A POLICE G&A IT G&A ADMINISTRATION G &A RACE EQUITY & INCLUSION G&A POLICE G&A POLICE G&A POLICE G&A POLICE G&A FIRE OPERATIONS BLDG & ENERGY G &A PUBLIC WORKS G &A CABLE TV G &A TECHNOLOGY REPLACEMENT LIFEGUARDING CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object INVENTORY 116.47 116.47 OTHER IMPROVEMENT SERVICE 905.50 905.50 OTHER CONTRACTUAL SERVICES 225.00 225.00 OTHER IMPROVEMENT SUPPLIES 53.97 GENERAL SUPPLIES 53.97 PMC ESCROW 3,000.00 3,000.00 BUILDING MTGE SERVICE 1,490.00 1,490.00 TRAINING 3,685.50 3,685.50 TELEPHONE 3,391.05 3,391.05 MEETING EXPENSE 43.98 GENERAL SUPPLIES 43.06 OFFICE SUPPLIES 100.44 OPERATIONAL SUPPLIES 37.79 POLICE EQUIPMENT 135.98 SUBSCRIPTIONS/MEMBERSHIPS 21.90 SMALL TOOLS 176.18 GENERAL SUPPLIES 177.82 OFFICE SUPPLIES 26.41 OTHER 113.47 OFFICE EQUIPMENT 212.75 1,089.78 TRAINING 588.00 588.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 2 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object ANCHOR IRON COMPANY SIDEWALK & TRAILS G&A OTHER CONTRACTUAL SERVICES 52.00 STREET CAPITAL PROJ G & A OTHER CONTRACTUAL SERVICES 45.50 PAVEMENT MANAGEMENT G&A OTHER CONTRACTUAL SERVICES 299.00 WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 175.50 SEWER CAPITAL PROJ G & A OTHER CONTRACTUAL SERVICES 26.00 STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 52.00 650.00 ANCOM COMMUNICATIONS COMMUNICATIONS/DISPATCH RADIO COMMUNICATIONS 172.60 172.60 ANDERSON CALLIE EMPLOYEE BENEFITS FUND G&A TUITION 3,500.00 3,500.00 APADANA SPEC ASSMT CONSTRUCTION COLLECTED BY CITY 58,928.00 58,928.00 APOLLO ELECTRIC SERVICE BLDG & ENERGY G &A DUE TO OTHER GOVTS .25 BLDG & ENERGY G &A ELECTRICAL 83.75 84.00 AQUA LOGIC INC AQUATIC PARK MAINTENANCE EQUIPMENT MTGE SERVICE 280.00 280.00 ARC DOCUMENT SOLUTIONS, LLC TECHNOLOGY REPLACEMENT EQUIPMENT MTGE SERVICE 627.90 627.90 ASET SUPPLY AND PAPER INC SOLID WASTE G&A OPERATIONAL SUPPLIES 40,535.04 40,535.04 ASHRAE BLDG & ENERGY G &A SUBSCRIPTIONS/MEMBERSHIPS 305.00 305.00 ASPEN MILLS FIRE OPERATIONS UNIFORMS 4,180.76 FIRE OPERATIONS EMERGENCY PREPAREDNESS 8,172.00 12,352.76 AT YOUTH PROGRAMS LLC. TENNIS OTHER CONTRACTUAL SERVICES 3,456.00 3,456.00 ATIR ELECTRIC CORPORATION FACILITIES MCTE G &A BUILDING MTGE SERVICE 675.33 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 3 Vendor AVOLVE SOFTWARE AXON ENTERPRISE, INC. B&D PLUMBING, HEATING &AC BARNUM COMPANIES, INC. BART ROUSH BATTERIES PLUS BULBS BECKER ARENA PRODUCTS BLUE WATER PLUMBING AND HEATING BOBBY & STEVE'S AUTO WORLD BOLTON & MENK INC BU Description TECHNOLOGY REPLACEMENT POLICE G&A BLDG & ENERGY G &A FACILITIES MCTE G &A CLIMATE INVESTMENT FUND G &A GENERAL FUND BALANCE SHEET WATER UTILITY G&A SEWER UTILITY G&A REC CENTER BUILDING BLDG & ENERGY G &A BLDG & ENERGY G &A STREET CAPITAL PROJ G & A PAVEMENT MANAGEMENT G&A WATER UTILITY G&A SEWER CAPITAL PROJ G & A STORM WATER UTILITY G&A SIDEWALK & TRAILS G&A STREET CAPITAL PROJ G & A PAVEMENT MANAGEMENT G&A WATER UTILITY G&A SEWER CAPITAL PROJ G & A CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object 675.33 EQUIPMENT MTGE SERVICE 1,350.00 1,350.00 POLICE EQUIPMENT 2,785.65 2,785.65 PLUMBING 74.00 74.00 BUILDING MTGE SERVICE 230.00 230.00 OTHER CONTRACTUAL SERVICES 3,247.90 3,247.90 INVENTORY 19.64 GENERAL SUPPLIES 57.14 GENERAL SUPPLIES 32.25 109.03 BUILDING MTGE SERVICE 3,540.73 3,540.73 DUE TO OTHER GOVTS 1.00 PLUMBING 75.00 76.00 GENERAL PROFESSIONAL SERVICES 63.49 GENERAL PROFESSIONAL SERVICES 407.89 GENERAL PROFESSIONAL SERVICES 326.34 GENERAL PROFESSIONAL SERVICES 36.26 GENERAL PROFESSIONAL SERVICES 72.52 906.50 GENERAL PROFESSIONAL SERVICES 51.86 GENERAL PROFESSIONAL SERVICES 64.83 GENERAL PROFESSIONAL SERVICES 531.55 GENERAL PROFESSIONAL SERVICES 479.71 GENERAL PROFESSIONAL SERVICES 51.86 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 4 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 116.69 1,296.50 BOUND TREE MEDICAL, LLC POLICE G&A OPERATIONAL SUPPLIES 153.07 FIRE OPERATIONS OPERATIONAL SUPPLIES 117.52 270.59 BOWRON RACHEL WATER UTILITY G&A GENERAL CUSTOMERS 95.12 95.12 BRAUN INTERTEC CORPORATION SIDEWALK & TRAILS G&A GENERAL PROFESSIONAL SERVICES 93.80 STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 334.74 PAVEMENT MANAGEMENT G&A GENERAL PROFESSIONAL SERVICES 2,359.60 WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 1,986.17 SEWER CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 218.08 STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 459.61 5,452.00 BRAUSEN, TIM ADMINISTRATION G &A SEMINARS/CONFERENCES/PRESENTAT 305.98 305.98 BROADWAY AWARDS FIRE OPERATIONS GENERAL SUPPLIES 80.00 80.00 BROOKSIDE MINNOCO PREVENTATIVE MAINTENANCE EQUIPMENT MTGE SERVICE 1,400.00 1,400.00 BUCKINGHAM TRUCKING LLC BLDG & ENERGY G &A SOLID WASTE CONTRACTORS 112.50 112.50 BUSINESS ESSENTIALS COMM & MARKETING G &A OFFICE SUPPLIES 61.27 COMM & MARKETING G &A GENERAL SUPPLIES 107.04 CELLPHONES, IPADS, ETC. TELEPHONE 670.96 839.27 BUTLER JACQUELINE WATER UTILITY G&A GENERAL CUSTOMERS 131.20 131.20 BYERS JEFF REFORESTATION FUND OTHER CONTRACTUAL SERVICES 129.52 129.52 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 5 Vendor C N'R LAWN N' LANDSCAPE CANON FINANCIAL CARE RESOURCE CONNECTION CDW GOVERNMENT INC CEDAR SMALL ENGINE CENTER FOR COACHING EXCELLENCE CENTER FOR ENERGY AND ENVIRONMENT CENTERPOINT ENERGY CENTRAL MCGOWAN CENTRAL PENSION FUND BU Description NATURAL RESOURCES G &A IT G&A FIRE OPERATIONS FIRE OPERATIONS IT G&A GENERAL FUND BALANCE SHEET COMM & MARKETING G &A DISCOUNT LOAN PROGRAM MOVE-UP PROGRAM DOWN PYMT ASSISTANCE FIRST GENERATION HOMEOWNERSHIP FACILITIES MCTE G &A FACILITY OPERATIONS 4300 36 1/2 (affordable comm) WATER UTILITY G&A REILLY G&A SEWER UTILITY G&A PARK MAINTENANCE G &A REC CENTER BUILDING CONCESSIONS EMPLOYEE BENEFITS FUND BAL SHT CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Object OTHER CONTRACTUAL SERVICES EQUIPMENT MTGE SERVICE SALARIES -TEMPORARY EMPLOYEES GENERAL PROFESSIONAL SERVICES DATACOMMUNICATIONS INVENTORY TRAINING OTHER CONTRACTUAL SERVICES OTHER CONTRACTUAL SERVICES OTHER CONTRACTUAL SERVICES OTHER CONTRACTUAL SERVICES HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS HEATING GAS OPERATIONAL SUPPLIES OTHER RETIREMENT Amount 401.74 401.74 4,247.30 4,247.30 8,000.00 5,000.00 13,000.00 41.51 41.51 28.67 28.67 1,200.00 1,200.00 5,760.06 250.00 66,300.00 33,800.00 106,110.06 916.66 173.22 52.58 1,369.74 62.73 256.98 360.56 9,597.56 12,790.03 18.00 18.00 10,930.00 10,930.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 6 Vendor CENTURY LINK CHIEF'S TOWING INC CINDY PELLETIER CINTAS CORPORATION CITIES DIGITAL CITY OF MINNETONKA CLARKE LISA COASTLAND PRODUCTIONS INC COLICH & ASSOCIATES COLIN SKOW COLLINS ELECTRICAL BU Description E-911 PROGRAM CELLPHONES, IPADS, ETC. GENERAL REPAIR ESCROWS FACILITIES MCTE G &A PARK MAINTENANCE G &A REC CENTER BUILDING AQUATIC PARK G & A VEHICLE MAINTENANCE G&A TECHNOLOGY REPLACEMENT LIFEGUARDING ASSESSING G &A STORM WATER UTILITY BAL SHEET ADMINISTRATION G &A CLIMATE INVESTMENT FUND G &A STREET CAPITAL PROJ G & A PAVEMENT MANAGEMENT G&A WATER UTILITY G&A SEWER CAPITAL PROJ G & A STORM WATER UTILITY G&A CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object OTHER CONTRACTUAL SERVICES 27,742.67 TELEPHONE 329.26 28,071.93 EQUIPMENT MTGE SERVICE 1,035.00 1,035.00 PMC ESCROW 1,120.00 1,120.00 OPERATIONAL SUPPLIES 60.92 OPERATIONAL SUPPLIES 30.46 GENERAL SUPPLIES 45.43 OPERATIONAL SUPPLIES 214.42 OPERATIONAL SUPPLIES 338.24 689.47 EQUIPMENT MTGE SERVICE 31,924.00 31,924.00 REFUNDS & REIMBURSEMENTS 5,719.61 5,719.61 MILEAGE-PERSONAL CAR 136.90 136.90 GENERAL 1,500.00 1,500.00 LEGAL SERVICES 21,254.54 21,254.54 OTHER CONTRACTUAL SERVICES 1,000.00 1,000.00 GENERAL PROFESSIONAL SERVICES 404.68 GENERAL PROFESSIONAL SERVICES 2,601.54 GENERAL PROFESSIONAL SERVICES 2,081.23 GENERAL PROFESSIONAL SERVICES 231.25 GENERAL PROFESSIONAL SERVICES 462.50 5,781.20 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 7 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object COMCAST FIRE OPERATIONS EMERGENCY PREPAREDNESS 102.58 CABLE TV G &A OTHER CONTRACTUAL SERVICES 136.27 OTHER CITY DEPARTMENTS OTHER CONTRACTUAL SERVICES 49.33 REC CENTER BUILDING OTHER CONTRACTUAL SERVICES 29.96 318.14 COMMON GROUND ELECTRIC BLDG & ENERGY G &A ELECTRICAL 162.96 162.96 COMMON GROUND ELECTRIC LLC BLDG & ENERGY G &A ELECTRICAL 81.48 81.48 COOPER DAN WATER UTILITY G&A GENERAL CUSTOMERS 284.85 284.85 CORE & MAIN LP WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 7,844.54 7,844.54 CORPORATE MECHANICAL AQUATIC PARK G &A EQUIPMENT MTGE SERVICE 723.00 723.00 CREATE CONSTRUCTION LLC PUBLIC WORKS OPS G &A OTHER CONTRACTUAL SERVICES 90.00 PAVEMENT MANAGEMENT B/S RETAINAGE PAYABLE 8,503.21 PAVEMENT MANAGEMENT G&A OTHER CONTRACTUAL SERVICES 1,040.50 STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 2,730.50 12,364.21 CROWN MARKING INC. COMM & MARKETING G &A OFFICE SUPPLIES 40.66 FIRE OPERATIONS UNIFORMS 176.32 216.98 CROWN RENTAL REC CENTER BUILDING GENERAL SUPPLIES 209.97 209.97 CROWN TROPHY OF BLOOMINGTON, INC. SPECIAL EVENTS GENERAL SUPPLIES 1,100.00 1,100.00 CUB KNOLLWOOD POLICE G&A OFFICE SUPPLIES 15.49 POLICE G&A OPERATIONAL SUPPLIES 143.64 POLICE G&A OTHER CONTRACTUAL SERVICES 28.45 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 8 Vendor CULLIGAN BOTTLED WATER CUMMINS SALES AND SERVICE CUSHMAN MOTOR CO INC CUSTOM PRODUCTS & SERVICES CUSTOM REFRIGERATION INC CUSTOM TRUCK ONE SOURCE LP DAHL ELIZABETH DALCO ENTERPRISES INC DALLAS BOBBI JO DAVID HAYES BU Description POLICE G&A POLICE G&A FACILITIES MCTE G &A FACILITIES MCTE G &A GENERAL REPAIR SSD 1 G&A SSD 2 G&A SSD 3 G&A SSD#4 G&A SSD#5 G&A SSD#6 G&A BEAUTIFICATION/LANDSCAPE REC CENTER BUILDING FACILITIES MCTE G &A VEHICLE MAINTENANCE G&A CLIMATE INVESTMENT FUND G &A FACILITIES MCTE G &A FACILITIES MCTE G &A ESCROWS CLIMATE INVESTMENT FUND G &A CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object MAINTENANCE 98.04 MEETING EXPENSE 255.31 540.93 BUILDING MTGE SERVICE 322.06 322.06 OTHER CONTRACTUAL SERVICES 629.59 629.59 EQUIPMENT MTGE SERVICE 3,814.45 3,814.45 OTHER CONTRACTUAL SERVICES 6,040.00 OTHER CONTRACTUAL SERVICES 220.00 OTHER CONTRACTUAL SERVICES 975.00 OTHER CONTRACTUAL SERVICES 252.50 OTHER CONTRACTUAL SERVICES 3,300.58 OTHER CONTRACTUAL SERVICES 834.00 LANDSCAPING SERVICE 13,900.00 OTHER CONTRACTUAL SERVICES 1,350.00 26,872.08 BUILDING MTGE SERVICE 2,631.00 2,631.00 EQUIPMENT MTGE SERVICE 5,923.00 5,923.00 OTHER CONTRACTUAL SERVICES 500.00 500.00 GENERAL SUPPLIES 6,636.15 EQUIPMENT MTGE SERVICE 73.56 6,709.71 PMC ESCROW 600.00 600.00 OTHER CONTRACTUAL SERVICES 750.00 750.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 9 Vendor DAVID HUTCHINSON DELEGARD TOOL CO DEPARTMENT OF LABOR & INDUSTRY DJ ELECTRIC SERVICES INC DO-GOOD.BIZ INC DTN, LLC. EARL KYLIE BU Description ESCROWS PARK MAINTENANCE G &A BLDG & ENERGY G &A PARK IMPROVE CAPITAL PROJECT SPLASH PAD MAINT -Oak Hill Pk COMM & MARKETING G &A COMM & MARKETING G &A COMM & MARKETING G &A PUBLIC WORKS OPS G &A WATER UTILITY G&A EAST METRO TRAINING FACILITY-HERO CENTE POLICE G & A ECKSTEIN LAUREN ECM PUBLISHERS INC EGAN COMPANY EHLERS &ASSOCIATES INC INSTRUCTIONAL SKATING LESSONS ADMINISTRATION G &A BLDG & ENERGY G &A ESCROWS FINANCE G &A 2021A GO DEBT SERV G&A 2020A GO DEBT SERV G&A CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object PMC ESCROW 500.00 500.00 GENERAL SUPPLIES 236.98 236.98 DUE TO OTHER GOVTS 12,012.28 12,012.28 IMPROVEMENTS OTHER THAN BUILDI 3,500.00 OTHER CONTRACTUAL SERVICES 734.23 4,234.23 GENERAL SUPPLIES 125.00 POSTAGE 7,180.78 PRINTING & PUBLISHING 5,445.64 12,751.42 OTHER CONTRACTUAL SERVICES 326.00 326.00 GENERAL CUSTOMERS 65.33 65.33 TRAINING 500.00 500.00 SUBSCRIPTIONS/MEMBERSHIPS 95.00 95.00 LEGAL NOTICES 264.00 264.00 BUILDING 48.75 48.75 MSP REAL ESTATE -EDA 132.50 OTHER CONTRACTUAL SERVICES 4,968.75 OTHER CONTRACTUAL SERVICES 232.50 OTHER CONTRACTUAL SERVICES 232.50 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 10 Vendor ELECTRIC FIRE & SECURITY ELWYN MATTSON BU Description 2019A GO DEBT SERV G&A 2018A GO DEBT SERV G&A 2012A GO HIA DEBT SERV G&A 2019B GO DEBT SERV G&A 2017A GO DEBT SERV G&A 2014A GO DEBT SERV G&A 2016A GO DEBT SERV G&A LA CT DEBT SERV RES G&A LA CRT 2010C DEBT SERV G&A HOIGAARD 201 0A DEBT SERV G&A BELTUNE STATION TIF DIST WAYZATA BLVD TIF DIST G&A PARKWAY RESID TIF DIST G&A BRIDGEWATER BK TIF DIST G&A WOODDALE STATION TIF DIST G&A ELMWOOD APTS TIF DIST G&A 4900 EXC BLVD TIF DIST G&A ELIOT PARK TIF DIST G&A WEST END TIF DIST G&A ELLIPSE II G&A VICTORIA PONDS G&A PARK CENTER HOUSING G&A CSM TIF DIST G&A MILL CITY G&A PARK COMMONS G&A EDGEWOOD TIF DIST G &A ELMWOOD VILLAGE G & A WOLFE LAKE COMMERCIAL TIF G&A SHOREHAM TIF DIST G&A AQUILA COMMONS G &A RISE ON 7 TIF DIST G&A HWY 7 BUSINESS CENTER G & A HARD COAT G &A BLDG & ENERGY G &A BLDG & ENERGY G &A WATER UTILITY G&A CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object OTHER CONTRACTUAL SERVICES 232.50 OTHER CONTRACTUAL SERVICES 232.50 OTHER CONTRACTUAL SERVICES 232.50 OTHER CONTRACTUAL SERVICES 232.50 OTHER CONTRACTUAL SERVICES 232.50 OTHER CONTRACTUAL SERVICES 232.50 OTHER CONTRACTUAL SERVICES 232.50 OTHER CONTRACTUAL SERVICES 232.50 OTHER CONTRACTUAL SERVICES 232.50 OTHER CONTRACTUAL SERVICES 232.50 PLANNING 2,625.00 OTHER CONTRACTUAL SERVICES 851.43 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 444.83 OTHER CONTRACTUAL SERVICES 38.22 20,302.50 DUE TO OTHER GOVTS .50 ELECTRICAL 92.50 93.00 GENERAL CUSTOMERS 266.41 266.41 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 11 Vendor BU Description EMERGENCY APPARATUS MTNCE GENERAL FUND BALANCE SHEET ENROTH TREVOR BLDG & ENERGY G &A ENTERPRISE FM TRUST VEHICLES & EQUIPMENT G&A FACTORY MOTOR PARTS CO GENERAL FUND BALANCE SHEET FADDEN CHRISTINE WATER UTILITY G&A FASTSIGNS PARK IMPROVE CAPITAL PROJECT FAUL PSYCHOLOGICAL PLLC HUMAN RESOURCES FAULKS LINDSEY ESCROWS FD COMPANY IDENTIFIERS LLC FIRE OPERATIONS FERGUSON WATERWORKS WATER UTILITY G&A FERRELLGAS VEHICLE MAINTENANCE G&A FIDELIS SAFETY SOLUTIONS FIRE OPERATIONS FINEPOINT TECHNOLOGY LLC CABLE TV G &A FIRE SAFETY USA INC GENERAL FUND BALANCE SHEET CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Object INVENTORY CERTIFICATE OF COMPLIANCE RENTAL EQUIPMENT INVENTORY GENERAL CUSTOMERS IMPROVEMENTS OTHER THAN BUILDI RECRUITMENT PMC ESCROW SMALL TOOLS OTHER IMPROVEMENT SERVICE MOTOR FUELS EMERGENCY PREPAREDNESS OTHER INVENTORY Amount 126.79 126.79 250.00 250.00 2,993.63 2,993.63 863.88 863.88 61.98 61.98 512.47 512.47 1,300.00 1,300.00 1,200.00 1,200.00 1,097.10 1,097.10 8,874.71 8,874.71 55.35 55.35 1,050.00 1,050.00 2,536.35 2,536.35 825.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 12 Vendor FISHER, KALA FLOCK GROUP INC FORKLIFTS OF MN INC. FRASER MORRIS ELECTRIC FRATTALLONES FROG TREE FARM GALLS, LLC -DBA UNIFORMS UNLIMITED GAME TIME GOERS LAND SURVEYING LLC GOLDEN VALLEY CITY OF GOPHER STATE ONE-CALL INC BU Description SOLID WASTE G&A POLICE G&A GENERAL FUND BALANCE SHEET BLDG & ENERGY G &A WATER UTILITY G&A REC CENTER BUILDING REC CENTER BUILDING RACE EQUITY & INCLUSION G&A POLICE G&A POLICE G&A PLAYGROUND EQUIPMENT MAINTENAN STREET CAPITAL PROJ G & A PAVEMENT MANAGEMENT G&A WATER UTILITY G&A SEWER CAPITAL PROJ G & A STORM WATER UTILITY G&A YOUTH PROGRAMS WATER UTILITY G&A CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Object MEETING EXPENSE OTHER INVENTORY ELECTRICAL GENERAL SUPPLIES GENERAL SUPPLIES OPERATIONAL SUPPLIES GENERAL PROFESSIONAL SERVICES OPERATIONAL SUPPLIES POLICE EQUIPMENT GENERAL SUPPLIES GENERAL PROFESSIONAL SERVICES GENERAL PROFESSIONAL SERVICES GENERAL PROFESSIONAL SERVICES GENERAL PROFESSIONAL SERVICES GENERAL PROFESSIONAL SERVICES OTHER CONTRACTUAL SERVICES OTHER IMPROVEMENT SERVICE Amount 825.00 477.80 477.80 23,500.00 23,500.00 168.63 168.63 73.13 73.13 .63 111.39 100.40 212.42 3,000.00 3,000.00 45.24 2,560.55 2,605.79 1,313.12 1,313.12 515.90 2,673.30 515.90 328.30 656.60 4,690.00 710.40 710.40 1,536.30 1,536.30 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 13 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object GRAINGER INC. GENERAL FUND BALANCE SHEET INVENTORY 101.07 WATER UTILITY G&A GENERAL SUPPLIES 1,338.24 WATER UTILITY G&A SMALL TOOLS 286.42 VEHICLE MAINTENANCE G&A SMALL TOOLS 5.75 1,731.48 GREAT RIVER GREENING PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 10,000.00 10,000.00 GRIMM JOHN BLDG & ENERGY G &A ELECTRICAL 88.00 88.00 GRISWOLD LYNN WATER UTILITY G&A GENERAL CUSTOMERS 111.50 111.50 GROUNDWORKS BLDG & ENERGY G &A DUE TO OTHER GOVTS 5.25 BLDG & ENERGY G &A BUILDING 240.00 245.25 GRUBB ELIZABETH REFORESTATION FUND OTHER CONTRACTUAL SERVICES 93.03 93.03 GUTZMANN DAVID WATER UTILITY G&A GENERAL CUSTOMERS 225.35 225.35 HANSON HARDING WATER UTILITY G&A GENERAL CUSTOMERS 186.58 186.58 HAWKINS INC WATER UTILITY G&A OPERATIONAL SUPPLIES 27,344.81 AQUATIC PARK MAINTENANCE OPERATIONAL SUPPLIES 1,082.11 28,426.92 HECKMAN JACOB WATER UTILITY G&A GENERAL CUSTOMERS 150.00 150.00 HEIDI & ANTHONY SARUMI STREET CAPITAL PROJ G & A OTHER CONTRACTUAL SERVICES 50.81 PAVEMENT MANAGEMENT G&A OTHER CONTRACTUAL SERVICES 326.61 WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 261.28 SEWER CAPITAL PROJ G & A OTHER CONTRACTUAL SERVICES 29.03 STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 58.06 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 14 Vendor BU Description HENNEPIN COUNTY PARK MAINTENANCE G &A HENNEPIN COUNTY INFORMATION TECHNOLOGYPOLICE G &A HENNEPIN COUNTY TREASURER HESKIN DANIEL HEYERDAHL JASON HOBEN TRACY HOFFMAN, BRIAN HOME DEPOT CREDIT SERVICES FIRE OPERATIONS PUBLIC WORKS OPS G &A WATER UTILITY G&A SEWER UTILITY G&A STORM WATER UTILITY G&A POLICE G&A HIA ADMIN BLDG & ENERGY G &A ESCROWS ESCROWS BLDG & ENERGY G &A GENERAL FUND BALA NCE SHEET FACILITIES MCTE G &A PUBLIC WORKS OPS G &A PUBLIC WORKS OPS G &A PUBLIC WORKS OPS G &A WATER UTILITY G&A WATER UTILITY G&A PARK MAINTENANCE G &A PARK MAINTENANCE G &A PARK MAINTENANCE G &A IRRIGATION MAINTENANCE PARK BUILDING MAINTENANCE CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object 725.79 GARBA GE/REFUSE SERVICE 884.93 884.93 EQUIPMENT MTGE SERVICE 3,616.66 RADIO COMMUNICATIONS 2,429.10 RADIO COMMUNICATIONS 202.43 RADIO COMMUNICATIONS 202.43 RADIO COMMUNICATIONS 202.42 RADIO COMMUNICATIONS 202.42 6,855.46 GENERAL PROFESSIONAL SERVICES 15,000.00 OTHER CONTRACTUAL SERVICES 6.00 15,006.00 TRAINING 290.00 290.00 PMC ESCROW 300.00 300.00 PMC ESCROW 4,500.00 4,500.00 TRAINING 296.79 296.79 INVENTORY 19.36 GENERAL SUPPLIES 277.63 GENERAL SUPPLIES 10.81 EQUIPMENT PARTS 105.33 OTHER IMPROVEMENT SUPPLIES 1.60 OPERATIONAL SUPPLIES 32.68 OTHER IMPROVEMENT SERVICE 321.68 GENERAL SUPPLIES 263.84 SMALL TOOLS 129.00 BLDG/STRUCTURE SUPPLIES 110.05 GENERAL SUPPLIES 18.83 BLDG/STRUCTURE SUPPLIES 249.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 15 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIES 122.78 PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIES 83.91 PARK GROUNDS MAINTENANCE LANDSCAPING MATERIALS 137.42 NATURAL RESOURCES G &A SMALL TOOLS 85.66 REC CENTER BUILDING GENERAL SUPPLIES 1,108.86 REC CENTER BUILDING OPERATIONAL SUPPLIES 217.98 3,296.42 HOTSY MINNESOTA VEHICLE MAINTENANCE G&A BUILDING MTGE SERVICE 1,742.23 1,742.23 HOUTS, BRIAN REFORESTATION FUND OTHER CONTRACTUAL SERVICES 144.11 144.11 HUNERBERG CONSTRUCTION STORM WATER UTILITY BAL SHEET GENERAL 1,500.00 1,500.00 HUNT ELECTRIC BLDG & ENERGY G &A ELECTRICAL 594.75 594.75 1.U.O.E. LOCAL NO 49 EMPLOYEE BENEFITS FUND BAL SHT UNION DUES 1,715.00 1,715.00 IMDIEKE ETHAN WATER UTILITY G&A GENERAL CUSTOMERS 32.45 32.45 IMPACT POWER TO CONNECT WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 972.90 SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES 972.90 SOLID WASTE G&A OTHER CONTRACTUAL SERVICES 972.90 STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 979.91 3,898.61 INDELCO IRRIGATION MAINTENANCE GENERAL SUPPLIES 72.91 72.91 INGCO INTERNATIONAL COMM & MARKETING G &A OTHER CONTRACTUAL SERVICES 170.06 170.06 INVER GROVE FORD GENERAL FUND BALANCE SHEET INVENTORY 1,978.72 GENERAL REPAIR EQUIPMENT MTGE SERVICE 944.89 2,923.61 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 16 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object ISi SPORTS INDUSTRY INSTRUCTIONAL SKATING LESSONS SUBSCRIPTIONS/MEMBERSHIPS 395.00 395.00 I-STATE TRUCK CENTER GENERAL FUND BALANCE SHEET INVENTORY 272.00 272.00 J & F REDDY RENTS COMM & MARKETING G &A GENERAL PROFESSIONAL SERVICES 914.40 FIRE OPERATIONS FIRE PREVENTION SUPPLIES 12.37 PUBLIC WORKS OPS G &A GENERAL SUPPLIES 65.04 CLIMATE INVESTMENT FUND G &A OTHER CONTRACTUAL SERVICES 1,347.14 2,338.95 J. H. LARSON CO. WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 859.71 859.71 JAKE AND MARGARET BREEN ER ESCROWS PMC ESCROW 900.00 900.00 JAYTECH, INC. REC CENTER BUILDING GENERAL SUPPLIES 1,475.99 1,475.99 JDA DESIGN ARCHITECTS, INC. MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 225.00 225.00 JERRY'S HARDWARE WATER UTILITY G&A GENERAL SUPPLIES 1.60 PARK MAINTENANCE G &A OTHER CONTRACTUAL SERVICES 177.36 NATURAL RESOURCES G &A LANDSCAPING MATERIALS 132.70 311.66 JOHN SHIRANI WATER UTILITY G&A GENERAL CUSTOMERS 78.94 78.94 JOHNSON DONOVAN ESCROWS PMC ESCROW 2,000.00 2,000.00 JOHNSON PAPER & SUPPLY CO. FACILITIES MCTE G &A GENERAL SUPPLIES 204.44 204.44 JPS HOMES, LLC. ESCROWS PMC ESCROW 8,500.00 8,500.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 17 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object JUNEBUG CAROLINA FLARE HUMAN RESOURCES RECOGNITION 2,553.21 2,553.21 JUREK JESSIE ASSESSING G &A MILEAGE-PERSONAL CAR 208.95 208.95 JURHS TAYLORGRACE INSTRUCTIONAL SKATING LESSONS SUBSCRIPTIONS/MEMBERSHIPS 95.00 95.00 JUST RITE FENCE INC INSURANCE FUND G&A UNINSURED LOSS 1,800.00 1,800.00 KASTNER ERIN WATER UTILITY G&A GENERAL CUSTOMERS 243.32 243.32 KELLER KIM ADMINISTRATION G &A SEMINARS/CONFERENCES/PRESENTAT 258.39 258.39 KEVITT COMPANIES BLDG & ENERGY G &A PLUMBING 536.25 536.25 KIDCREATE STUDIO ART OTHER CONTRACTUAL SERVICES 144.00 144.00 KIM LEY-HORN AND ASSOCIATES, INC. SIDEWALK & TRAILS G&A GENERAL PROFESSIONAL SERVICES 60,990.74 2023 MSA STREET PROJECT G&A GENERAL PROFESSIONAL SERVICES 121,981.49 WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 7,869.77 SEWER CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 1,967.44 STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 3,934.89 196,744.33 KLEIN UNDERGROUND LLC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 2,936.00 2,936.00 KLUCKHOHN BRUCE REFORESTATION FUND OTHER CONTRACTUAL SERVICES 116.75 116.75 KROOG, RACHAEL TENNIS OTHER CONTRACTUAL SERVICES 3,000.00 3,000.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 18 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object KUNDE FREDRICK WATER UTILITY G&A GENERAL CUSTOMERS 97.61 97.61 LANGUAGE LINE SERVICES INC POLICE G&A OTHER CONTRACTUAL SERVICES 269.67 269.67 LAVOI CUSTOM HOMES STORM WATER UTILITY BAL SHEET GENERAL 1,500.00 1,500.00 LAW ENFORCEMENT LABOR SERVICES INC EMPLOYEE BENEFITS FUND BAL SHT UNION DUES 4,050.78 4,050.78 LAWSON PRODUCTS INC GENERAL REPAIR GENERAL SUPPLIES 92.50 92.50 LEAGUE OF MINNESOTA CITIES ADMINISTRATION G &A SUBSCRIPTIONS/MEMBERSHIPS 30.00 30.00 LEGACY RESTORATION LLC. BLDG & ENERGY G &A BUILDING 124.00 124.00 LEGEND TECHNICAL SERVICES REILLYG&A OTHER CONTRACTUAL SERVICES 795.00 795.00 LINDSAY NORTHQUEST BLDG & ENERGY G &A OFFICE SUPPLIES 39.74 BLDG & ENERGY G &A LICENSES 20.00 59.74 LOCKGUARD LOCKSMITHS FACILITIES MCTE G &A BUILDING MTGE SERVICE 895.00 895.00 LOCKRIDGE GRINDAL NAUEN PLLP REILLYG&A LEGAL SERVICES 1,557.50 1,557.50 LOFFLER IT G&A EQUIPMENT MTGE SERVICE 258.24 258.24 LOFFLER COMPANIES IT G&A EQUIPMENT MTGE SERVICE 1,894.98 1,894.98 LOGIS IT G&A COMPUTER SERVICES 444.75 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 19 Vendor BU Description TECHNOLOGY REPLACEMENT LYNCH CAMPS, INC BASKETBALL M G INCENTIVES HUMAN RESOURCES M/A ASSOCIATES INC VEHICLE MAINTENANCE G&A MACLEOD LINDA CLIMATE INVESTMENT FUND G &A MACPHAIL KRIS WATER UTILITY G&A MACQUEEN EQUIP CO GENERAL FUND BALANCE SHEET MANSFIELD OIL COMPANY OF GAINSVILLE, INC GENERAL FUND BALANCE SHEET MARIE RIDGEWAY LICSW LLC MARTIN MARIETTA MATERIALS MATHESON TRI-GAS, INC. MATTHEW MCNEELY MENARDS POLICE G&A PATCHING-PERMANENT WATER UTILITY G&A VEHICLE MAINTENANCE G&A POLICE G&A PARK MAINTENANCE G &A PARK EQUIPMENT MAINTENANCE PARK EQUIPMENT MAINTENANCE WW RENTAL HOUSE (1322) CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object OFFICE EQUIPMENT 58,442.00 58,886.75 OTHER CONTRACTUAL SERVICES 2,602.50 2,602.50 RECOGNITION 413.68 413.68 GENERAL SUPPLIES 219.60 219.60 OTHER CONTRACTUAL SERVICES 200.00 200.00 OPERATIONAL SUPPLIES 101.99 101.99 INVENTORY 183.23 183.23 INVENTORY 10,285.39 10,285.39 GENERAL PROFESSIONAL SERVICES 830.00 830.00 OTHER IMPROVEMENT SUPPLIES 5,514.82 OTHER IMPROVEMENT SERVICE 3,702.58 9,217.40 GENERAL SUPPLIES 60.17 60.17 TRAVEUMEETINGS 280.41 280.41 OPERATIONAL SUPPLIES 57.72 BLDG/STRUCTURE SUPPLIES 571.50 OTHER IMPROVEMENT SUPPLIES 254.90 OTHER IMPROVEMENT SUPPLIES 84.06 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 20 Vendor METROPOLITAN COUNCIL MHSRC/RANGE MIDWEST GROUNDCOVER MILO RANGE MINNEAPOLIS FINANCE DEPT MINNESOTA CHILD SUPPORT PYT CT R MINNESOTA DEPART MENT OF HEALTH MINNESOTA DEPART MENT OF REVENUE MINNESOTA NATIVE LANDSCAPES MINNESOTA RECREATION & PARK ASSOC BU Description NATURAL RESOURCES G &A WESlWOOD G & A WESlWOOD G & A OPERATIONS POLICE G&A PARK IMPROVE CAPITAL PROJECT POLICE G&A POLICE G&A EMPLOYEE BENEFITS FUND BAL SHT WAT ER UTILITY G&A WAT ER UTILITY G&A ASSESSING G &A PARK IMPROVE CAPITAL PROJECT REFORESTATION FUND HUMAN RESOURCES ORGANIZED REC G & A ORGANIZED REC G & A PARK MAINTENANCE G &A ENTERPRISE G & A CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Object LANDSCAPING MATERIALS GENERAL SUPPLIES SMALL TOOLS CLEANING/WASTE REMOVAL SERVICE TRAINING IMPROVEMENTS OTHER THAN BUILDI OPERATIONAL SUPPLIES OTHER CONTRACTUAL SERVICES WAGE GARNISHMENTS OTHER CONTRACTUAL SERVICES SEMINARS/CONFERENCES/PRESENTAT TRAINING IMPROVEMENTS OTHER THAN BUILDI OTHER CONTRACTUAL SERVICES RECRUITMENT TRAINING SEMINARS/CONFERENCES/PRESENTAT SEMINARS/CONFERENCES/PRESENTAT SEMINARS/CONFERENCES/PRESENTAT Amount 389.71 212.15 74.55 1,644.59 736,881.42 736,881.42 295.00 295.00 15,925.00 15,925.00 1,578.25 1,578.25 1,200.00 1,200.00 969.06 969.06 33,035.00 64.00 33,099.00 90.00 90.00 2,716.00 6,800.00 9,516.00 150.00 190.00 2,615.00 267.00 1,015.00 4,237.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 21 Vendor BU Description MINNESOTA ROADWAY CO. PARK IMPROVE CAPITAL PROJECT MINNESOTA/WISCONSIN PLAYGROUND PARK IMPROVE CAPITAL PROJECT MISEMER KEITH WATER UTILITY G&A MN FIRE SERVICE CERTIFICATION BOARD FIRE OPERATIONS MN GOVERNMENT FINANCE OFFICERS ASSOC. FINANCE G & A MN NIGP MR CUTTING EDGE MSC INDUSTRIAL SUPPLY CO. MTI DISTRIBUTING CO MUNICIPAL BUILDERS INC MUNICIPAL EMERGENCY SERVICES MVTL LABORATORIES NAPA (GENUINE PARTS CO) VEHICLE MAINTENANCE G&A REC CENTER BUILDING PREVENTATIVE MAINTENANCE GENERAL FUND BALANCE SHEET INSURANCE FUND G&A FIRE OPERATIONS REILLYG &A GENERAL FUND BALANCE SHEET WATER UTILITY G&A WATER UTILITY G&A PREVENTATIVE MAINTENANCE GENERAL REPAIR CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object IMPROVEMENTS OTHER THAN BUILDI 319,033.45 319,033.45 IMPROVEMENTS OTHER THAN BUILDI 89,390.79 89,390.79 GENERAL CUSTOMERS 321.29 321.29 TRAINING 1,071.00 1,071.00 SEMINARS/CONFERENCES/PRESENTAT 250.00 250.00 SUBSCRIPTIONS/MEMBERSHIPS 75.00 75.00 EQUIPMENT MTGE SERVICE 361.00 361.00 GENERAL SUPPLIES 126.38 126.38 INVENTORY 681.63 681.63 UNINSURED LOSS 171,581.40 171,581.40 SMALL TOOLS 29.40 29.40 OTHER CONTRACTUAL SERVICES 211.20 211.20 INVENTORY 740.25 GENERAL SUPPLIES 11.99 OPERATIONAL SUPPLIES 83.88 BUILDING MTGE SERVICE 127.44 GENERAL SUPPLIES 472.80 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 22 Vendor NATH ANOOPAM NATHANSON, BRIDGET ND CHILD SUPPORT DIVISION NEALE MATT NOELDNER DERIK NOKOMIS SHOE SHOP NORTHLAND MECHANICAL BU Description CLIMATE INVESTMENT FUND G &A ASSESSING G &A EMPLOYEE BENEFITS FUND BAL SHT WATER UTILITY G&A WATER UTILITY G&A WATER UTILITY G&A BLDG & ENERGY G &A BLDG & ENERGY G &A NORTHSTAR MAINTENANCE MANAGEMENT INC FACILITIES MCTE G &A NUGTEREN ANTHONY NYSTROM PUBLISHING ODP BUSINESS SOLUTIONS LLC OFFICE DEPOT CLIMATE INVESTMENT FUND G &A COMM & MARKETING G &A HUMAN RESOURCES HUMAN RESOURCES COMM DEV PLANNING G &A PUBLIC WORKS G &A ADMINISTRATION G &A COMM & MARKETING G &A CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Object OTHER CONTRACTUAL SERVICES MILEAGE-PERSONAL CAR WAGE GARNISHMENTS GENERAL CUSTOMERS GENERAL CUSTOMERS OPERATIONAL SUPPLIES DUE TO OTHER GOVTS MECHANICAL GENERAL SUPPLIES OTHER CONTRACTUAL SERVICES PRINTING & PUBLISHING OFFICE SUPPLIES RECOGNITION OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES GENERAL SUPPLIES Amount 1,436.36 500.00 500.00 85.15 85.15 574.16 574.16 165.00 165.00 110.06 110.06 250.00 250.00 1.00 85.00 86.00 159.69 159.69 1,992.00 1,992.00 26,579.81 26,579.81 198.33 63.90 35.26 123.96 421.45 65.45 225.81 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 23 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object POLICE G&A OFFICE SUPPLIES 111.84 POLICE G&A GENERAL SUPPLIES 11.70 BLDG & ENERGY G &A OFFICE SUPPLIES 54.17 468.97 OFSTEHAGE KEVIN WATER UTILITY G&A GENERAL CUSTOMERS 67.33 67.33 ON SITE SA NITATION NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 268.00 FIELD MAINT OTHER CONTRACTUAL SERVICES 6,770.00 OFF-LEASH DOG PARK OTHER CONTRACTUAL SERVICES 161.00 7,199.00 O'REILLY FIRST CALL GENERAL FUND BALANCE SHEET INVENTORY 7.93 7.93 OUVERSON SEWER & WATER INC SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 9,965.00 9,965.00 OVERHEAD DOOR CO FACILITIES MCTE G &A BUILDING MTGE SERVICE 7,650.00 7,650.00 OXYGEN SERVICE COMPANY INC FIRE OPERATIONS OPERATIONAL SUPPLIES 291.20 291.20 PACE ANALYTICAL SERVICES INC REILLYG &A OTHER CONTRACTUAL SERVICES 1,006.00 1,006.00 PARK STREET PUBLIC LLC ADMINISTRATION G &A LEGAL SERVICES 4,000.00 4,000.00 PATRIOT DIAMOND WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 1,050.00 1,050.00 PER MAR SECURITY SERVICES WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 337.50 337.50 PERFECTION HEATING AND AIR BLDG & ENERGY G &A MECHANICAL 68.00 68.00 PETER AND JOHANNA GEORGE ESCROWS PMC ESCROW 500.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 24 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object 500.00 PETER KEILAS ESCROWS PMC ESCROW 1,500.00 1,500.00 PETERS JORDAN WATER UTILITY G&A GENERAL CUSTOMERS 55.35 55.35 PETTY CASH WESTWOOD G & A GENERAL SUPPLIES 40.19 FAMILY PROGRAMS GENERAL SUPPLIES 38.40 PRESCHOOL GENERAL SUPPLIES 10.84 WINTER BREAK GENERAL SUPPLIES 8.56 97.99 PHILIP'S TREE CARE LLC PUBLIC WORKS OPS G &A OTHER CONTRACTUAL SERVICES 6,110.82 6,110.82 PLAISTED COMPANIES INC PARK GROUNDS MAINTENANCE LANDSCAPING MATERIALS 946.88 946.88 POMP'S TIRE SERVICE INC GENERAL FUND BALANCE SHEET INVENTORY 1,452.88 1,452.88 POSTMASTER COMM & MARKETING G &A POSTAGE 15,000.00 15,000.00 PRAIRIE RESTORATIONS INC SIDEWALK & TRAILS G&A IMPROVEMENTS OTHER THAN BUILDI 8,050.00 NATURAL RESOURCES G &A OTHER CONTRACTUAL SERVICES 375.00 BEAUTIFICATION / FLOWERS OTHER CONTRACTUAL SERVICES 3,158.00 11,583.00 PRECISE MRM, LLC. PUBLIC WORKS OPS G &A OTHER CONTRACTUAL SERVICES 339.25 SNOW PLOWING EQUIPMENT PARTS 525.00 WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 339.25 SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES 339.25 STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 339.25 1,882.00 PRECISION PLUMBING BLDG & ENERGY G &A PLUMBING 203.50 203.50 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 25 Vendor BU Description PREMIUM WATERS FIRE OPERATIONS PRIMACY STRATEGY GROUP LLC. ADMINISTRATION G &A PRO-TREE OUTDOOR SERVICES TREE DISEASE PUBLIC PUMP & METER SERVICE VEHICLE MAINTENANCE G&A QUALITY FLOW SYSTEMS INC STORM WATER UTILITY G&A QUIAMBAO LAMBERTO & LEANDRO INSURANCE FUND G&A R & R SPECIALTIES OF WISCONSIN, INC. REC CENTER BUILDING RAINBOW TREECARE NATURAL RESOURCES G &A RED WING BUSINESS ADVANTAGE ACCOUNT BLDG & ENERGY G & A REDPATH & COMPANY LLC FINANCE G & A REDSTONE CONSTRUCTION, LLC. SIDEWALK & TRAILS BAL SHT SIDEWALK & TRAILS G&A REFERRAL COLLISION INSURANCE FUND G&A VEHICLE MAINTENANCE G&A REGENTS OF THE UNIVERSITY OF MINNESOTA NATURAL RESOURCES G & A CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object OPERATIONAL SUPPLIES 350.16 350.16 LEGAL SERVICES 5,000.00 5,000.00 CLEANING/WASTE REMOVAL SERVICE 5,405.10 5,405.10 BUILDING MTGE SERVICE 112.08 112.08 OTHER IMPROVEMENT SERVICE 12,810.00 12,810.00 UNINSURED LOSS 11,563.57 11,563.57 EQUIPMENT MTGE SERVICE 2,551.65 2,551.65 OTHER CONTRACTUAL SERVICES 5,070.41 5,070.41 GENERAL SUPPLIES 186.99 186.99 AUDITING AND ACCOUNTING SERVIC 25,000.00 25,000.00 RETAINAGE PAYABLE 35,996.92 IMPROVEMENTS OTHER THAN BUILDI 23,655.08 59,652.00 UNINSURED LOSS 4,643.22 EQUIPMENT MTGE SERVICE 221.00 4,864.22 OTHER CONTRACTUAL SERVICES 645.00 645.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 26 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object REHRIG PACIFIC COMPANY SOLID WASTE G&A OTHER 37,190.56 37,190.56 REPUBLIC SERVICES FACILITIES MCTE G &A GARBAGE/REFUSE SERVICE 12,698.70 REC CENTER BUILDING GARBAGE/REFUSE SERVICE 11,372.49 24,071.19 REVOLUTIONARY SPORTS LLC BASKETBALL OTHER CONTRACTUAL SERVICES 1,456.00 1,456.00 RIDGE CONSTRUCTION ESCROWS DEMO / BROOKSIDE TRAFFIC 2,500.00 2,500.00 RJM CONSTRUCTION LLC STORM WATER UTILITY BAL SHEET GENERAL 1,611.00 1,611.00 ROBERT HALF TECHNOLOGY FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES 2,327.41 2,327.41 ROCKERS ZACHARY CLIMATE INVESTMENT FUND G &A OTHER CONTRACTUAL SERVICES 2,650.00 2,650.00 ROCKET SOFTWARE INC TECHNOLOGY REPLACEMENT EQUIPMENT MTGE SERVICE 131.61 131.61 ROOT-O-MATIC FACILITIES MCTE G &A EQUIPMENT MTGE SERVICE 305.00 305.00 ROSEN BAUER SOUTH DAKOTA LLC GENERAL FUND BALANCE SHEET INVENTORY 18.75 18.75 ROSEVILLE MIDWAY FORD GENERAL FUND BALANCE SHEET INVENTORY 140.17 140.17 ROUSH BART CLIMATE INVESTMENT FUND G &A OTHER CONTRACTUAL SERVICES 1,850.00 1,850.00 SAFELITE FULFILLMENT INC GENERAL REPAIR EQUIPMENT MTGE SERVICE 85.00 85.00 SARAH BETH & CARSTEN BOSSELMAN ESCROWS PMC ESCROW 350.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 27 Vendor BU Description SCHUMACHER JAMIE ORGANIZED REC G & A SCOTT, LOIS & THOMAS CLIMATE INVESTMENT FUND G &A SETS DESIGN INC. POLICE G&A SHADYWOOD TREE EXPERTS & LANDSCAPING TREE DISEASE PRIVATE SHAPCO PRINTING INC SHI INTERNATIONAL CORP SHORT ELLIOTT HENDRICKSON, INC. SIGNATURE MECHANICAL INC SIR LINES-A-LOT SITEONE LANDSCAPE SUPPLY LLC SKOW KAREN L SLEEP NUMBER CORP SLP FF ASSOC IAFF LOCAL #993 COMM & MARKETING G &A TECHNOLOGY REPLACEMENT SIDEWALK & TRAILS G&A FACILITIES MCTE G &A PERMANENT MARKINGS IRRIGATION MAINTENANCE POLICE G&A FACILITIES MCTE G &A MUNICIPAL BLDGS G&A EMPLOYEE BENEFITS FUND BAL SHT CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Object MILEAGE-PERSONAL CAR OTHER CONTRACTUAL SERVICES OPERATIONAL SUPPLIES CLEANING/WASTE REMOVAL SERVICE PRINTING & PUBLISHING OFFICE EQUIPMENT IMPROVEMENTS OTHER THAN BUILDI EQUIPMENT MTGE SERVICE OTHER CONTRACTUAL SERVICES GENERAL SUPPLIES OTHER CONTRACTUAL SERVICES GENERAL SUPPLIES IMPROVEMENTS OTHER THAN BUILDI UNION DUES Amount 350.00 47.19 47.19 425.00 425.00 325.00 325.00 7,625.00 7,625.00 659.00 659.00 71,846.36 71,846.36 474.66 474.66 655.00 655.00 21,440.32 21,440.32 279.33 279.33 270.00 270.00 10,088.24 5,044.12 15,132.36 2,130.84 2,130.84 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 28 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object SOUTH SIDE ELECTRIC BLDG & ENERGY G &A ELECTRICAL 106.76 106.76 SPECIALIZED ENVIRONMENTAL TECH INC SOLID WASTE G&A YARD WASTE SERVICE 45,157.28 45,157.28 SPS COMPANIES INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 13.23 13.23 SRF CONSULTING GROUP INC PARK IMPROVE CAPITAL PROJECT GENERAL PROFESSIONAL SERVICES 23,506.20 SIDEWALK & TRAILS G&A IMPROVEMENTS OTHER THAN BUILDI 95.21 STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 23,506.20 47,107.61 ST. LOUIS PARK HOUSING AUTHORITY KIDS IN THE PARK RENT ASSIST OTHER CONTRACTUAL SERVICES 40,750.00 40,750.00 STACK EMILY INSTRUCTIONAL SKATING LESSONS SUBSCRIPTIONS/MEMBERSHIPS 117.98 117.98 STEPP MANUFACTURING CO INC GENERAL FUND BALANCE SHEET INVENTORY 208.45 208.45 STEVE LUCAS PHOTOGRAPHY FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES 75.00 75.00 STOLTZMANN ERIN WATER UTILITY G&A GENERAL CUSTOMERS 222.12 222.12 STRATUS BUILDING SOLUTIONS OF ST. PAUL FACILITIES MCTE G &A OTHER CONTRACTUAL SERVICES 9,900.00 REC CENTER BUILDING OTHER CONTRACTUAL SERVICES 2,850.00 AQUATIC PARK G & A OTHER CONTRACTUAL SERVICES 1,190.00 13,940.00 STREICH ER'S POLICE G&A OPERATIONAL SUPPLIES 22,927.79 POLICE G&A POLICE EQUIPMENT 594.00 23,521.79 SUBSURFACE INSTRUMENTS INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 7,780.00 7,780.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 29 Vendor SUBURBAN CHEVROLET SUBURBAN TIRE WHOLESALE SUMMIT ENVIROSOLUTIONS INC SUMMIT FIRE PROTECTION SUNBERG AMERICA SUNDBERG AMERICA SZE LINDA TANNER TODD TEE JAY NORTH, INC. TENNANT SALES AND SERVICE CO. TENVOORDE FORD, INC. TERMINAL SUPPLY CO TERMINIX COMMERCIAL BU Description GENERAL FUND BALANCE SHEET GENERAL FUND BALANCE SHEET REILLYG&A POLICE G&A FACILITIES MCTE G &A FACILITIES MCTE G &A FINANCE G &A NEIGHBORHOOD ASSOCIATION GRANT REC CENTER BUILDING FACILITIES MCTE G &A VEHICLES & EQUIPMENT G&A GENERAL REPAIR FACILITIES MCTE G &A REC CENTER BUILDING CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Object INVENTORY INVENTORY GENERAL PROFESSIONAL SERVICES OPERATIONAL SUPPLIES BUILDING MTGE SERVICE GENERAL SUPPLIES MILEAGE-PERSONAL CAR OTHER CONTRACTUAL SERVICES BUILDING MTGE SERVICE EQUIPMENT MTGE SERVICE MACHINERY &AUTO EQUIPMENT GENERAL SUPPLIES OTHER CONTRACTUAL SERVICES OTHER CONTRACTUAL SERVICES Amount 246.72 246.72 1,999.92 1,999.92 13,093.64 13,093.64 815.00 815.00 293.32 293.32 78.60 78.60 101.53 101.53 978.04 978.04 496.75 496.75 882.92 882.92 43,234.76 43,234.76 104.15 104.15 204.00 131.00 335.00 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 30 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object TESAREK LUCAS ESCROWS PMC ESCROW 200.00 200.00 THE SIGN PRODUCERS INC FACILITIES MCTE G &A GENERAL SUPPLIES 60.00 60.00 THE STANDARD ADMINISTRATION G &A LIFE INSURANCE 128.65 ADMINISTRATION G &A LONG TERM DISABILITY 139.44 RACE EQUITY & INCLUSION G&A LIFE INSURANCE 29.46 RACE EQUITY & INCLUSION G&A LONG TERM DISABILITY 38.59 HUMAN RESOURCES LIFE INSURANCE 93.60 HUMAN RESOURCES LONG TERM DISABILITY 92.89 COMM & MARKETING G &A LIFE INSURANCE 104.90 COMM & MARKETING G &A LONG TERM DISABILITY 107.16 IT G&A LIFE INSURANCE 88.14 IT G&A LONG TERM DISABILITY 86.52 ASSESSING G &A LIFE INSURANCE 119.00 ASSESSING G &A LONG TERM DISABILITY 119.00 FINANCE G &A LIFE INSURANCE 96.52 FINANCE G &A LONG TERM DISABILITY 99.22 COMM DEVG&A LIFE INSURANCE 314.20 COMM DEVG&A LONG TERM DISABILITY 315.87 POLICE G&A LIFE INSURANCE 1,194.31 POLICE G&A LONG TERM DISABILITY 1,182.99 COMMUNICATIONS/DISPATCH LIFE INSURANCE 146.81 COMMUNICATIONS/DISPATCH LONG TERM DISABILITY 143.92 FIRE OPERATIONS LIFE INSURANCE 622.43 FIRE OPERATIONS LONG TERM DISABILITY 617.78 BLDG & ENERGY G &A LIFE INSURANCE 373.00 BLDG & ENERGY G &A LONG TERM DISABILITY 383.56 SUSTAINABILITY G&A LIFE INSURANCE 51.18 SUSTAINABILITY G&A LONG TERM DISABILITY 50.12 PUBLIC WORKS G &A LIFE INSURANCE 70.61 PUBLIC WORKS G &A LONG TERM DISABILITY 69.24 ENGINEERING G &A LIFE INSURANCE 250.95 ENGINEERING G &A LONG TERM DISABILITY 261.00 PUBLIC WORKS OPS G &A LIFE INSURANCE 216.28 PUBLIC WORKS OPS G &A LONG TERM DISABILITY 212.04 CABLE TVG &A LIFE INSURANCE 27.18 CABLE TVG &A LONG TERM DISABILITY 26.62 HOUSING REHAB G &A LIFE INSURANCE 23.88 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 31 Vendor BU Description HOUSING REHAB G &A WATER UTILITY G&A WATER UTILITY G&A SEWER UTILITY G&A SEWER UTILITY G&A SOLID WASTE G&A SOLID WASTE G&A STORM WATER UTILITY G&A STORM WATER UTILITY G&A EMPLOYEE BENEFITS FUND G&A ORGANIZED REC G & A ORGANIZED REC G & A PARK MAINTENANCE G &A PARK MAINTENANCE G &A NATURAL RESOURCES G &A NATURAL RESOURCES G &A WESTWOOD G & A WESTWOOD G & A REC CENTER SALARIES REC CENTER SALARIES VEHICLE MAINTENANCE G&A VEHICLE MAINTENANCE G&A THOMSON REUTERS WEST PAYMENT CENTER POLICE G &A THRIVEPASS EMPLOYEE BENEFITS FUND G&A TIES COLE WATER UTILITY G&A TIMESAVER OFF SITE SECRETARIAL ADMINISTRATION G &A Tl-ZACK CONCRETE INC PUBLIC WORKS OPS G &A PAVEMENT MANAGEMENT B/S PAVEMENT MANAGEMENT G&A STORM WATER UTILITY G&A CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object LONG TERM DISABILITY 23.45 LIFE INSURANCE 157.61 LONG TERM DISABILITY 159.28 LIFE INSURANCE 32.64 LONG TERM DISABILITY 31.95 LIFE INSURANCE 49.91 LONG TERM DISABILITY 48.91 LIFE INSURANCE 98.81 LONG TERM DISABILITY 96.83 LIFE INSURANCE 7,971.86 LIFE INSURANCE 227.08 LONG TERM DISABILITY 226.75 LIFE INSURANCE 170.69 LONG TERM DISABILITY 168.47 LIFE INSURANCE 21.21 LONG TERM DISABILITY 20.79 LIFE INSURANCE 82.80 LONG TERM DISABILITY 81.13 LIFE INSURANCE 86.11 LONG TERM DISABILITY 84.45 LIFE INSURANCE 98.68 LONG TERM DISABILITY 96.68 17,933.15 OTHER CONTRACTUAL SERVICES 366.89 366.89 GENERAL PROFESSIONAL SERVICES 338.65 338.65 GENERAL CUSTOMERS 22.06 22.06 OTHER CONTRACTUAL SERVICES 1,216.00 1,216.00 OTHER CONTRACTUAL SERVICES 25,849.12 RETAINAGE PAYABLE 17,455.68 OTHER CONTRACTUAL SERVICES 20,342.30 OTHER CONTRACTUAL SERVICES 13,721.18 77,368.28 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 32 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object TOLL GAS & WELDING SUPPLY WATER UTILITY G&A GENERAL SUPPLIES 12.71 12.71 TOWMASTER GENERAL FUND BALANCE SHEET INVENTORY 180.33 VEHICLES & EQUIPMENT G&A MACHINERY &AUTO EQUIPMENT 6,657.00 6,837.33 TRAFFIC CONTROL CORP RELAMPING OTHER IMPROVEMENT SUPPLIES 1,040.00 1,040.00 TREEBIZ LLC SIDEWALK & TRAILS G&A GENERAL PROFESSIONAL SERVICES 36.00 STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 45.00 PAVEMENT MANAGEMENT G&A GENERAL PROFESSIONAL SERVICES 369.00 WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 333.00 SEWER CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 36.00 STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 81.00 900.00 TRI-STAR INC POLICE G&A TRAINING 20,500.00 20,500.00 TWIN CITY GARAGE DOOR CO REC CENTER BUILDING BUILDING MTGE SERVICE 200.00 200.00 TWIN CITY OUTDOOR SERVICES INC SNOW PLOWING OTHER CONTRACTUAL SERVICES 1,588.00 SSD 1 G&A OTHER CONTRACTUAL SERVICES 3,520.00 SSD 3G&A OTHER CONTRACTUAL SERVICES 1,400.00 6,508.00 TWIN CITY SAW CO GENERAL FUND BALANCE SHEET INVENTORY 140.99 140.99 TYSLEY TAYLOR ADMINISTRATION G &A TRAINING 300.00 300.00 UHL CO INC FACILITIES MCTE G &A OTHER CONTRACTUAL SERVICES 1,600.00 FACILITIES MCTE G &A BUILDING MTGE SERVICE 600.38 2,200.38 ULINE FACILITIES MCTE G &A GENERAL SUPPLIES 183.92 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 33 CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Vendor BU Description Object POLICE G&A OPERATIONAL SUPPLIES 382.03 WATER UTILITY G&A OPERATIONAL SUPPLIES 382.89 REC CENTER BUILDING GENERAL SUPPLIES 190.19 1,139.03 VADA CONTRACTING LLC PUBLIC WORKS OPS G &A OTHER CONTRACTUAL SERVICES 824.00 824.00 VAIL, LORI HUMAN RESOURCES MILEAGE-PERSONAL CAR 137.55 137.55 VALLEY-RICH CO INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 13,871.10 13,871.10 VANKEULEN TRACIE HALLOWEEN PARTY OTHER CONTRACTUAL SERVICES 900.00 900.00 VERIFIED CREDENTIALS LLC. HUMAN RESOURCES RECRUITMENT 81.00 81.00 VERIZON IT G&A DATACOMMUNICATIONS 28,760.64 28,760.64 VESSCO INC WATER UTILITY G&A EQUIPMENT PARTS 941.01 941.01 VINCENT PROMOTIONS LLC POLICE G&A OPERATIONAL SUPPLIES 600.00 600.00 VOYAGER CONSTRUCTION LLC BLDG & ENERGY G &A DUE TO OTHER GOVTS 12.50 BLDG & ENERGY G &A BUILDING 450.00 462.50 WACONIA ROLL-OFF SERVICE GRANTS GARBAGE/REFUSE SERVICE 1,315.00 1,315.00 WARD JAMES WATER UTILITY G&A OPERATIONAL SUPPLIES 95.98 95.98 WARNING LITES OF MN INC SIDEWALK & TRAILS G&A GENERAL PROFESSIONAL SERVICES 12.30 STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 15.37 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 34 Vendor WATSON CO INC WEARMOUTH LORETTA WHIPPER SNAPPER LAWN SERVICE WILSONS NURSERY INC WM CORPORATE SERVICES INC WM CORPORATE SERVICES, INC. WM MUELLER & SONS INC WSB ASSOC INC BU Description PAVEMENT MANAGEMENT G&A WATER UTILITY G&A WATER UTILITY G&A SEWER CAPITAL PROJ G & A STORM WATER UTILITY G&A CONCESSIONS CONCESSIONS WATER UTILITY G&A WATER UTILITY G&A WEED CONTROL TREE REPLACEMENT SEWER UTILITY G&A SOLID WASTE G&A SOLID WASTE G&A SOLID WASTE G&A SOLID WASTE G&A SOLID WASTE G&A PATCHING-PERMANENT IT G&A STREET CAPITAL PROJ G & A PAVEMENT MANAGEMENT G&A WATER UTILITY G&A SEWER CAPITAL PROJ G & A STORM WATER UTILITY G&A CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Amount Object GENERAL PROFESSIONAL SERVICES 126.07 GENERAL PROFESSIONAL SERVICES 113.78 OTHER IMPROVEMENT SERVICE 2,079.70 GENERAL PROFESSIONAL SERVICES 12.30 GENERAL PROFESSIONAL SERVICES 27.68 2,387.20 CONCESSION SUPPLIES 977.15 INTEREST/FINANCE CHARGES 17.11 994.26 GENERAL CUSTOMERS 11.36 11.36 OTHER IMPROVEMENT SERVICE 164.85 OTHER CONTRACTUAL SERVICES 219.81 384.66 TREE REPLACEMENT 3,355.00 3,355.00 OTHER CONTRACTUAL SERVICES 7,773.68 7,773.68 GENERAL CUSTOMERS 11,547.05- GARBAGE/REFUSE SERVICE 235,297.53 RECYCLING SERVICE 84,727.86 YARD WASTE SERVICE 54,097.38 ORGANICS 82,387.96 444,963.68 OTHER IMPROVEMENT SUPPLIES 2,452.41 2,452.41 GENERAL PROFESSIONAL SERVICES 6,270.00 GENERAL PROFESSIONAL SERVICES 504.91 GENERAL PROFESSIONAL SERVICES 3,245.85 GENERAL PROFESSIONAL SERVICES 2,596.68 GENERAL PROFESSIONAL SERVICES 288.52 GENERAL PROFESSIONAL SERVICES 2,615.54 15,521.50 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 35 Vendor XCEL ENERGY YOUNG ENV. CONSULTING GROUP, LLC. ZANKJUDY ZIEBART OF MINNESOTA INC ZIEGLER INC BU Description FACILITIES MCTE G &A PUBLIC WORKS OPS G &A WATER UTILITY G&A REILLYG&A SEWER UTILITY G&A STORM WATER UTILITY G&A PARK MAINTENANCE G &A BRICK HOUSE (1324) WW RENTAL HOUSE (1322) REC CENTER BUILDING STORM WATER UTILITY G&A WATER UTILITY G&A GENERAL REPAIR GENERAL FUND BALANCE SHEET CITY OF ST LOUIS PARK Council Check Summary 8/26/2023 -9/22/2023 Object ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE ELECTRIC SERVICE GENERAL PROFESSIONAL SERVICES GENERAL CUSTOMERS EQUIPMENT MTGE SERVICE INVENTORY Report Totals Am ount 13,527.79 22,108.00 51,395.34 1,284.89 73.46 712.94 1,054.67 55.51 108.95 112,923.55 203,245.10 4,050.86 4,050.86 215.59 215.59 52.50 52.50 833.00 833.00 3,931,937.75 City council meeting of October 2, 2023 (Item No. 5a) Title: Approve city disbursements Page 36 Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5b Executive summary Title: Public sewer and water utilities protection program Recommended action: Motion to approve second reading of an ordinance amending Chapter 6, establishing Article X. Backflow Prevention and Chapter 8, Division 3, Subdivision IV. Establishing a Grease Producer License to the St. Louis Park City Code, and summary for publication. Policy consideration: Does city council wish to establish a program to ensure regular testing of backflow prevention assemblies and an annual business license and inspection program for establishments discharging fats, oils and greases into the city sanitary sewer system? Summary: Backflow prevention assemblies are primarily within commercial/industrial buildings and some homes. They protect the public water supply system from possible backflow contamination of chemical or hazardous substances. Annual testing to ensure proper operation is required by the state plumbing code. The proposed registration program developed for Chapter 6 will track, document, and follow up with property owners to verify the testing has occurred, and results are submitted to the city. Discharging fats, oils and grease (FOG) into city sanitary sewer leads will solidify in the mains and require city crews to frequently clean the lines to prevent sewage backups. The most significant discharger of FOG are businesses that are in the food producing or service industry. Establishing a Grease Producer License will help ensure that business owners are properly cleaning and maintaining their FOG interceptors through an inspection program. A provisional license option is included for businesses that do not have a grease interceptor installed. The added revenue is to cover city incurred costs for additional preventive main line cleaning. In June of 2023, owners of both backflow prevention devices and FOG producers were informed by mail of the programs. Presentations to learn more about the programs were offered during morning and evening hours on July 11, 2023. Following a staff presentation with several clarifying questions by council, the first reading of the attached ordinance was approved without change on September 18, 2023. Financial or budget considerations: Both programs are designed to operate as fee-for-service. Proposed expenditures are included within the 2024 budget and fees of $40 per backflow device, $400 per FOG license, and $1,100 for a provisional FOG license are proposed in Fee Appendix A also being considered for first reading by council October 2, 2023. Strategic priority consideration: St. Louis Park is committed to continue to lead in environmental stewardship. Supporting documents: Proposed ordinance Prepared by: Brian Hoffman, building and energy director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5b) Page 2 Title: Public sewer and water utilities protection program Ordinance No. ______-__ Ordinance amending City Code Chapters 6 and 8 to establish a backflow prevention program and a grease producer license The City Council of the City of St. Louis Park, Minnesota does ordain: Section 1. City staff determined that annual registration of backflow preventers would satisfy the city’s responsibility of the state plumbing code for all backflow assembly devices being tested annually for proper operation to protect the city water system. City staff also determined that annual licensing for FOG would allow staff to inspect grease traps for proper sizing, installation, and maintenance that would help prevent grease from entering the city sanitary sewer system and help prevent sewer backups of the city sewer system. Section 2. Chapter 6 of the St. Louis Park City Code is hereby amended to create Article X, to read as follows: Article X. Backflow Prevention Sec. 6-312. Purpose; program. A program is hereby established to monitor the installation, removal, replacement, relocation, and maintenance of regulated backflow prevention assemblies. The intent of the program is to protect the public health and sanitation from potential contamination of the public water supply system. Sec. 6-313. Registration required. All new and existing properties using a regulated backflow prevention assembly connected to the municipal water supply must obtain a registration for each assembly with the city. Regulated backflow prevention assemblies subject to this program shall be those identified in the Minn. State Plumbing Code, Minn. Rule 4714 which are of a design intended to be tested for operation. Regulated backflow prevention assemblies may not be removed from any location where they are required except for during repair or replacement. Sec. 6-314. Fees. The city's registration fee for a regulated backflow prevention assembly shall be established by the city council in Appendix A. Sec. 6-315. Maintenance and testing. The owner of a regulated backflow prevention assembly shall ensure the assembly is maintained in proper working order and shall cause the assembly to be inspected and tested periodically to ensure the assembly is functioning as intended. Testing intervals shall not exceed one (1) year. Testing shall also occur each time a regulated backflow assembly is installed or re- City council meeting of October 2, 2023 (Item No. 5b) Page 3 Title: Public sewer and water utilities protection program built. If unusual circumstances exist for any regulated backflow assembly, the city may require more frequent testing. All testing and work on regulated backflow assemblies must be performed by individuals with the appropriate state license or certification to conduct backflow assembly testing or maintenance. Sec. 6-316. Submit testing report and fee. All information requested on the city provided test report shall be completed by the tester and a copy shall be submitted to the city, along with the registration fee, within thirty (30) days of the test date. Sec. 6-317. Enforcement and penalties. Failure to comply with maintenance and testing requirements outlined in Sec. 6-315 and 6-316 will result in noncompliant status with the city’s backflow prevention program. The city will notify in writing each property owner that is delinquent in submitting annual backflow prevention assembly tests. The first written notice shall give the property owner a maximum of 30 calendar days to have the backflow prevention assembly tested and submitted. Each property owner that fails to comply after receiving the first written notice shall be issued a second notice along with a noncompliance service fee that will be added to the monthly utility bill for the meter service associated with the regulated backflow prevention device. The service fee for the city to obtain compliance with the backflow prevention program shall be established by the city council in Appendix A and shall be charged for each month that the device remains noncompliant. Charges made for service rendered shall be as nearly as possible proportionate to the cost of furnishing the service. Unpaid service charges may be certified to the county auditor in accordance with Minn. Stat. § 444.075, subd. 3e. Untested or nonfunctioning backflow prevention devices may result in disconnecting the water service for conditions threatening the public water supply. Section 3. Chapter 8, Division 3, Subdivision IV of the City Code is hereby amended to read as follows: Subdivision IV. Grease producer license Sec. 8-238. License required. Any commercial or manufacturing businesses generating animal or vegetable fats, oils and greases (“FOG”), through food preparation, service, manufacturing or other products are not permitted to discharge such substances into the city sanitary sewer system without first obtaining a Grease Producer License or Provisional Grease Producer License from the city. Sec. 8-239. Licensing process. (a) Application. Applicants for a Grease Producer License or Provisional Grease Producer License shall submit a completed application to the City's Licensing Department on a form provided by the city for such purpose. The application shall include relevant business information, contact details, and any other required documentation as determined by the city. City council meeting of October 2, 2023 (Item No. 5b) Page 4 Title: Public sewer and water utilities protection program (b) Review. The city will review the submitted applications to determine compliance with the licensing requirements. Applications for a Grease Producer License shall be evaluated based on the installation and maintenance of grease interceptors or approved FOG control devices. The city may request additional information or conduct site inspections, if necessary, to assess compliance. (c) Issuance. Upon successful review and evaluation, the city's licensing department shall approve the application and issue the appropriate license: 1. A Grease Producer License shall be granted to FSE and commercial/industrial businesses that have installed and maintained compliant grease interceptors or FOG control devices. 2. A Provisional Grease Producer License shall be granted to buildings that are required to be licensed but do not currently have a proper grease interceptor. The holder of a provisional license shall be subject to an incremental fee increase for each year that the licensee fails to install a complaint interceptor. (d) Fees. Licensees shall pay the appropriate fees as established by the city council in Appendix A. The fee for a Provisional Grease Producer License shall be subject to annual incremental increases and shall be established to recover the licensing and added city cost for cleaning the public sewer main receiving the discharge twice annually. (e) Term and Renewal. All licenses issued under this Subdivision are issued for the calendar year and are effective from the date of issuance through December 31 of the year in which the license is issued. For license applications received within the last 30 days of a calendar year, the license issued will be effective from the date of issuance until December 31 of the following year. Licensees may submit renewal applications accompanied by updated information. A Grease Producer License renewal application should also be submitted with evidence of ongoing compliance with the FOG control requirements. Sec. 8-240. Regulations. (a) Interceptor Required. All businesses generating FOG which may be discharged into the city sanitary sewer system must have a functioning grease interceptor unless such business holds a Provisional Grease Producer License. (b) Building Code Compliance. All grease interceptors must be sized and installed in accordance with the Minnesota Plumbing Code. They shall be located before fats, oils and greases enter into the building sewer, or may be located outside before discharging into the sanitary sewer service. (c) Operation and Cleaning. All businesses with a Grease Producer License generating FOG must comply with the following requirements for operation and cleaning of its grease interceptor: City council meeting of October 2, 2023 (Item No. 5b) Page 5 Title: Public sewer and water utilities protection program 1. Regular cleaning of the grease interceptor is required. Depending on the interceptor size and the amount of FOG being treated, removal of trapped sludge from the interceptor may need to be done as frequently as weekly or annually. At minimum, all exterior interceptor tanks must be emptied annually. 2. The license holder or their designee must perform regular inspection of the interceptor to determine when cleaning of trapped sludge and scum is necessary. 3. Cleaning can be completed by the owner, an employee, or hired service company. 4. Cleaning must be done before the interceptor becomes full and ceases to trap FOG. 5. All removed FOG must be disposed of properly. Proper disposal shall require placing FOG in a tight-fitting container for a sanitary landfill or recycling. 6. Commercial pumpers cleaning exterior underground tanks must transport the pumped liquid and FOG to a Metropolitan Waste Control Commission approved disposal station. 7. Each time that the interceptor is cleaned or maintained, an interceptor maintenance log sheet must be completed with date, type of service performed, and who did the work. 8. Maintenance logs and receipts from hired cleaners must be retained by the licensee for at least a year. Log sheets shall be available when requested during the inspection and submitted with the next year annual license application. (d) For businesses that hold a Provisional Grease Producer License, the city will regularly clean the sewer main in front of the property and downstream pipe to remove accommodated FOG being discharged from the building sewer and entering the city mains. Sec. 8-241. Inspections and compliance. (a) The city shall conduct periodic inspections of grease interceptors at least annually to ensure compliance with the licensing requirements and FOG control measures. More frequent, monthly inspections may be required by the city based on the interceptor capacity and quantity being discharged through the interceptor. (b) Licensees shall cooperate with inspectors, provide access to premises, and provide necessary documentation relating to grease interceptor maintenance and FOG control. Log sheets must be available for review by the city inspector during interceptor inspection. (c) Licensees operating with a Grease Producer License that fail to adequately control FOG discharge or properly maintain grease interceptor equipment shall be issued a Provisional Grease Producer License, upon notice, and shall be required to submit the corresponding fee. The Provisional license will remain in effect for a minimum of one year and until the next annual license cycle. (d) Failure to comply with the licensing requirements or demonstrate adequate FOG control may also result in penalties, fines, or suspension of the license until compliance is achieved. City council meeting of October 2, 2023 (Item No. 5b) Page 6 Title: Public sewer and water utilities protection program Sec. 8-242. Enforcement. (a) Any commercial or manufacturing businesses generating FOG into the city sanitary sewer system that has failed to pay the fee for a Provisional Grease Producer License shall be billed a sewer cleaning fee, as established in Appendix A, to recover the added city cost for cleaning the public sewer main receiving the discharge without a Provisional Grease Producer License being in place. Such fee shall be added to the monthly utility bill for the service associated with the property. (b)The owner of the real property from which FOG is being discharged into the city sanitary sewer system will be notified when thirty (30) days have elapsed since a grease producer located on their property has failed to pay any applicable fees required under this Subdivision. (c)Any remaining unpaid service charges under this Subdivision may be certified to the county auditor in accordance with Minn. Stat. § 444.075, subd. 3e. (d)The city may enforce the provisions of this Subdivision through misdemeanor prosecution, administrative penalties, a civil enforcement action, a license suspension or revocation, or any combination thereof. Any suspension or revocation will be conducted in accordance with Sec. 8-36. Sec. 8-243—Sec. 8-275. Reserved. Now, therefore be it resolved that the following ordinances will be added to St. Louis Park City Code. Section 4. This ordinance shall take effect fifteen days after its publication. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Approved as to form and execution: Melissa Kennedy, city clerk Soren Mattick, city attorney First reading September 18, 2023 Second reading October 2, 2023 Date of publication October 12, 2023 Date ordinance takes effect January 1, 2024 Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5c Executive summary Title: Resolution amending special assessment authorization for solar array at STEP (Ward 3) Recommended action: Motion to amend the resolution authorizing the revised special assessment for the installation of a solar array at STEP: St. Louis Park Emergency Program, 6812 West Lake Street, St. Louis Park, MN. P.I.D. 17-117-21-41-0098. Policy consideration: The proposed action is consistent with policy previously established by the city council. Summary: Derek Reise, executive director of the St. Louis Park Emergency Program (STEP), received approval from the city on February 2, 2023 to install a solar array on the recent addition to STEP’s property and assess the cost against the property in accordance with the city’s special assessment policy. The total eligible cost was approved for $121,937 for a 51.6 kilowatt (kW) system. This petition is now being revised. In July 2023, STEP and their chosen vendor, Apadana Solar Technologies, were required by Xcel Energy to modify their original design to reduce the overall number of panels and kW load. This was due to the Xcel Energy rule that system output cannot exceed 120% of past electricity consumption. As historic electricity data only recently became available for the property, Apadana was forced to downsize the array to meet the utility’s criteria. The new array is a 39.36 kW system with a total cost of $99,161. Proposals for this modified solar array were collected, submitted and approved by city staff for feasibility. The property owner has petitioned the city to re-authorize the assessment for the new total cost of $99,161. The previous special assessment amount has not yet been levied to the petitioner’s bi-annual Hennepin County property taxes. The revised agreement will need to be approved by October 31, 2023 in order to be submitted to Hennepin County by late November to begin processing payment beginning in 2024. Financial or budget considerations: The city has funds in place to finance the cost of this special assessment. Strategic priority consideration: St. Louis Park is committed to continue to lead in environmental stewardship. Supporting documents: Resolution Petition Prepared by: Ellie Rabine, sustainability specialist Reviewed by: Brian Hoffman, director of building and energy Emily Ziring, sustainability manager Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5c) Page 2 Title: Resolution amending special assessment authorization for solar array at STEP (Ward 3) Resolution No. 23-112 Resolution amending the special assessment authorization for the installation of a solar array at 6812 West Lake Street, St. Louis Park, MN P.I.D. 17-117-21-41-0098 Whereas, the property owners at 6812 West Lake Street have petitioned the City of St. Louis Park to authorize a special assessment for the installation of a solar array at 6812 West Lake Street; and Whereas, the property owners have agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota, that: 1. The petition from the property owners requesting the approval and special assessment for the solar array installation is hereby accepted. 2. The solar array installation, if done in conformance with the proposal approved for feasibility by the Department of Building and Energy, is hereby accepted. 3. The total revised cost for the solar array installation is accepted at $99,161. 4. The property owners have agreed to waive the right to a public hearing, notice and appeal from the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5. The property owners have agreed to pay the city for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 5.02%. 6. The property owners have executed an agreement with the city and all other documents necessary to implement the special assessment and all costs associated therewith. Reviewed for administration: Adopted by the city council October 2, 2023. Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk CITY OF ST LOUIS PARK PETITION FOR PUBLIC IMPROVEMENT AND ASSESSMENT AGREEMENT ENERGY (SOLAR)IMPROVEMENT FOR THE PROPERTY LOCATED AT 6812 WEST LAKE STREET, ST.LOUIS PARK,MN 55426 AGREEMENT made as of October 2,2023,between the City of St.Louis Park, a Minnesota corporation ("City")and St.Louis Park Emergency Program,Inc.,("Property Owner(s))", concerning special assessment on energy improvement on property located at 6812 West Lake Street,St.Louis Park,MN,55426,Hennepin County P.I.D.number 17-117-21-41-0098, The City and the Property Owner agree as follows: 1}Property Owner(s).The Property Owner's authorized representative is Derek Reise. 2)Subject Property.The Property Owner is the fee owner of the property legally described in Attached "Exhibit A"incorporated by reference herein. 3}Purpose of Agreement.Pursuant to Minnesota Statutes,Chapter 429.031 subd.3 and St.Louis Park Resolution 23-025 the Property Owner petitioned the City on February 15, 2023,to facilitate the installation of a solar array on the building at the Benefited Property and then to specially assess the cost ofthe installation against the Benefitted Property.The Property Owner's original proposal attached as "Exhibit B"is incorporated into this agreement by reference.An updated proposal, as of August 1,2023,has been attached as "Exhibit C"due to a necessary project modification that resulted in a smaller solar array and reduced total project cost.The City Council has determined that it is in the best interest of the public for the City to facilitate the installation of a solar array in the Benefited Property to promote the public health, safety,and welfare.The amended resolution is St.Louis Park Resolution 23-112. 4)Administrative Fee.An administrative fee of $750.00 for the processing of the special assessment was received by the city on March 20,2023 (prior to the release of special assessment funds). 5)The Improvement Project.The Project shall consist of the installation of a rooftop solar array on the commercial building at the Benefited Property in conformance with proposals for feasibility as described in Exhibit C and as approved by the St.Louis Park Building and Energy Department. 6)Responsibility.The Property Owner shall assume all responsibility for the installation,operation, and maintenance of the solar array,including all construction contracts and monitoring agreements. 124567 225 183v4 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 3 7)A m o u nt to be assessed.The total estim ated cost of the pro ject,based on the lo w est respo nsib le bid,is $99,161,all of w hich is proposed to be assessed against the Benefited Pro p erty as describ ed in Paragrap h 2 above.It is hereby agreed that the full cost of the pro ject an d m inus the ad m in istrative fee of $750.00 will be assessed against the pro pert y.The total Sp ecial A ssessm e nt against the property w ill be $99,161. To the extent that the project is not com pleted acco rding to this agreem ent,the City m ay still reco rd this agreem e nt and assess the costs incurred against the Benefited Pro pert y.The anticip ated costs fo r each stage of the pro ject estim ated by the City fo r reference are as fo llow s: Co m m itm e nt Fee fo r Engineering &Perm itt ing: M aterial Procurement and M o bilization: Pro ject Installatio n: Project Com pletio n Balance: $3,048.00 $58,928.00 $32,227.00 $4,958.00 8)W aiver of N o tice an d H earing.In co nnectio n w ith this im pro vem ent,the Pro pert y O w ner agrees to w aive and do es w aive any and all rights to public hearing and right to any notice, w hethe r pro vided by M in nesota Statutes,Chapter 429,or any other statute or by ordinance,City Charte r,co nstitutio n,or co m m o n law . 9)W aiver of Right of A pp eal.In co nnectio n w ith this im provem ent,the Pro pert y O w ner agrees to w aive and do es w aive any and all rights to appeal from the special assessment set fo rth above,w hether pro vided by M innesota Statutes,Chapter 429,or any other statute or by ordinance,City Charter,co nstitutio n,or co m m o n law . 10 )Im p lem entatio n .Each party to this agreement agrees to execute any other do cum e nts upo n req uest of the City,necessary to implem ent the w aivers of notice,hearing and right of ap peal fo r the special assessm ent fo r the im pro vem ent pro ject. 11 )Paym ent.The Pro pe rt y Ow ner agrees to pay the City fo r the cost of the above im p ro vements thro ugh a special assessm ent in accordance w ith the fo llow ing term s: a)The assessm e nt shall be paid in equal installm ents over ten (10)years at five point zero tw o percent (5.0 2%)interest on the unpaid balance and in accordance w ith all pro visio ns of the City po licy fo r special assessments fo r energy im provements. b)Interest shall begin to accrue on any po rt ion ofthe special assessment funds fr om the tim e that po rtio n is released by the City. 12)Release of Fu nd s.The City shall release the special assessm ent funds directly to the co ntractor in the fo llow ing stages: 12 4567 225183v4 2 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 4 a)Within seven (7)calendar days of the date of this agreement the City shall release the Commitment Fee for Engineering &Permitting to the contractor. b)The City agrees that,upon completion of the Material Procurement and Mobilization and Project Installation phases listed in section 7 above,the City will verify completion ofthe stage and the Property Owner will approve the release of partial payment from the City to the contractor. c).After the City has completed the final inspection and determined that the installation ofthe solar array is in conformance with the applicable City ordinances and State laws, the Property Owner will provide the following documents to the City to allow the City to release the Project Completion Balance to the contractor: 1.A sworn construction statement stipulating the contractors and suppliers involved in the solar array installation on the Benefited Property,and 2. Evidence of any partial progress payments made by the City to the contractors and suppliers involved in the installation of the solar array on the Benefited Property, and 3.A written notice from the Property Owner that they have determined the installation of the solar array has been substantially completed as stipulated in their contract with their contractor,and 4.Evidence of receipt of a lien waiver from the contractors and suppliers for the improvement project on the Benefited Property. 13)Indemnification.The Property Owner shall indemnify and hold harmless the City and its officers,agents,and employees from and against all claims,damages,losses,or expenses, including attorneys'fees,which may be suffered or from which they may be held liable, arising out of or resulting from the assertion against them of any claims,debts or obligations in consequence of the performance of this agreement by the City,its employees,agents or subcontractors. 14)Certification of Encumbrances or Contract for Deed.Each party to this agreement certifies that the property described in Paragraph 1 above,is owned by that party in fee simple and is free and clear of all encumbrances or Contracts for Deed except as follows: None. 15)Right to Record.It is agreed that the City may record this document in the chain of title of the Benefited Property legally described above. 124567 225183v4 3 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 5 FOR THE CITY OF ST.LOUIS PARK: Attest: City Manager PROPERTY OWNER{S)teal bhue kvu 4 *FOR THE PROPERTY OW NER: 124567 225183v4 Finance Manager Accounting Records Posted: Mayor ADDITIONAL ENCUMBRANCE{S) (seal) City Clerk This agreement has been entered into as of the 25 day of September 2023. City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 6 *All signatures of owners or encumbrances must be acknowledged by a Notary Public. STATE OF MINNESOTA ss. COUNTY OF HENNEPIN Katrina J Staver Notary Public s Minnesota %%mm:My Commision Epires January 31,202 The foregoing instrument was acknowledged before me this 25 day of September 2023,by __.M.____'j,_H,,11,__~__1<£._)-'-'~"'-------------'Property Owner(s) 4.<. THIS AGREEMENT WAS DRAFTED BY:St.Louis Park Building &Energy Department 5005 Minnetonka Boulevard,St.Louis Park,MN 55416 952.924.2588 124567 225183v4 5 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 7 Property ID number: Property ID number: Property ID number: EXHIBIT A 17-117-21-41-0033 17-117-21-41-0035 17-117-21-41-0036 New combined Property ID number (pending update by Hennepin County): 17-117-21-41-0098 124567 225183v4 6 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 8 EXHIBIT B Apadana Solar Technologies proposal dated 1/13/2023 rev4 (attached) EXHIBIT C Apadana Solar Technologies proposal dated 8/1/2023 rev5 (attached) 124567 225183v4 7 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 9 APAD ANA -I I -SOLAR TECHNO LOGIES Preliminary Design SLP Emergency Response Program -STEP (51.6 kW) 6800-6804 W Lake St, St.Louis Park,MN 1/13/2023 Rev4 Contact: Kristin Urbanski 320-267-8439 Kristin.Urbanski@ApadanaTechnology.com System Size:51.6 kW DC/126 Panels Environmental Benefits •58,248 kWh in 1st year;1,592,279 kWh over 30 years •1,177,491 lbs.of CO2,which is equivalent to 18,615 trees growing for 10 years ©ApadanaSolarTech.com Project Cost $121,937 Price Valid Until 1/27/2023 1st Year Net Cost $85,356 *Assumes all grants/incentives are received Total Revenue $281,011 30 years cumulative;system will operate beyond 30 years IRR 8.88% *Internal Rate of Return Cash Payback 11.5 Years *Zero out-of-pocket financing available 3401 Nevada Ave N,Minneapolis,MN 55427 (612)636-1241 Page 10 EXHIBIT B Page 10 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP APADANA ',-@- 4>SOLAR TECHNOLOGIES kWh 10000 8000 6000 4000 2000 0 I MONTHLY PRODUCTION 1l l1a I I Jan Feb Mar Apr M ay Jun Jul Aug Sep Oct Nov Dec Consumption*■Production Consumption data is estimated with the 12 months of supplied usage data •Solar ■Utility YOUR SOLAR SPEC S What will my system size be? •51.6 kW,126 panels What kind of material will be installed. •Monocrystalline 410 Watt ZNShine Tier 1 Panels or Equivalent •SolarEdge Inverters and Power Optimizers •Ecolibrium Ecofoot 2+Racking YOUR PR ODU CT WARRANTIES What are my warra nties? •25 Year Panel Production Warranty •12 Year Inverter Warranty -Extendable to 20 years •25 Year Optimizer Warranty •25 Year Racking Warranty •5 Year Installation Workmanship Warranty -Extendable to 10 Years Cumulative Cash Flows $250,000 $200,000 $150,000 $100,000 all$50,000 .all$0 MM . jLL.M 15 20 25 30 0 5'IAIN"20 25 30 ($50,000) ($100,000) I [EEAE EEA'CG I I [EIEEEAEEEEIS I ©ApadanaSolarTech.com 3401 Nevada Ave N,Minneapolis,MN 55427 (612)636-1241 Page 11 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 11 APADANA ',-@- +>SOLAR TECHNOLOGIES YOUR SO LAR FINANCES HOW MUCH WILL IT SA VE ME {AND THE PLANET)? Your initial payment You get back ...and For a net cost of Over the 30-years Price valid until:1/27/2023 I intend to [Pay Cash $121,937 or $2.36/watt,full turnkey design and installation $36,581 in tax savings $40,350 includes all Utility Incentives and/or Grants $45,006 $234,863 worth of projected utility savings! [PPA [Finance with Apadana $3,048.00 Commitment Fee for Engineering &Permitting $ 73,1 62.00 Material Procurement and Mobilization $39,630.00 Project Installation $ 6,097.00 Project Completion Balance This document represents a Letter of Intent (LOI).Signature of this LOI is a binding contract indicating that both parties are intending to install a solar system as proposed in this LOI.Both parties agree to use reasonable business efforts to negotiate in good faith a construction contract that includes but is not limited to the financial milestones presented in this LOI.The initial non- refundable payment of the Commitment Fee for Engineering and Permitting is due upon signature of this LOI.Additionally, upon receipt of payment,Apadana shall proceed by conducting additional due diligence and engineering.Upon completing engineering work,both parties shall negotiate in good faith a construction contract that binds each party to finish the installation of the solar array identified in this LOI. I accept the solar system proposal by Apadana Energy LLC dba Apadana Solar Technologies. Name of authorized representative Sia nature Date ©ApadanaSolarTech.com 3401 Nevada Ave N,Minneapolis,MN 55427 (612)636-1241 Page 12 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 12 APADANA -e SOLAR I TECHNOLOG IES Prepared by:Apadana 3401 Nevada Ave N New Hope,MN 55427 Solar@apada natech.com wwww.ApadanQSOlarTech.com Prepared for:SLP Emergency Response Program -STEP (51.6 I Proposal ID: 6800-6804 W Lake St,St.Louis Park,MN 55426 Date: Otter Expire: Rev4 (CASH) 1/13/2023 2/12/2023 Total Project Cost $ Installed System Cost ($/watt)$ Federal Investment Tax Credit IC)$ Incentives $ Tax Savings $ Cost Net of Incentives &Tax Savings $ Project Payback (Years) Internal Rate of Return (IRR) Cumulative Solar Savings (30 yrs)$ 121.937 2.36 36.581 40,350 45.006 11.5 8.9% 195,655 !l System Type System Capacity (DC kW) Number of Modules Approximate Module Area /sa.ft) Avg Utility Electric Rate ($/kWh,30 yrs)$ Average Solar Cost ($/kWh,30 yrs)$ Current Annual Consumption /kWh) Solar Portion of Electric Consumption Grid-tied Solar PV 51.660 126 4.352 0.140 0.028 53.700 108% II7IE777E.1377727E713 Starling Cosl ol Elec.($/kWh) Rate Escalation (%/year Post-Solar Demand Savings Federal Tax Rate ••State Tax Rate Year I Module Degradation Year 2+Module Degradation Bi-Facial Production Gain Utility Provider 0.090 3.5% 6.8% 21% 9.8% 2.0% 0.6% 0.0% Xcel Energy .,. System Production &Demand Incentives/Investment Tax •Federal [$]••First Year Annual CumulativeYearProductionEnergysavings"[S]Grants/Credit [S]Depreciation State Depr [S]Loan Payment [S]Cash Flow [S]Cash Flow [SI Year [kWh]Savings"[S]Rebate [SI 1,592,280 $234,863 s 5,799 s 40,350 s 36,581 s -s -s 195,655 0 -36.581 --(85,356)(85,356)0 1 58,248 4,774 154 1,747 ---6,675 (78,680)1 2 57,083 4,898 157 1,712 ---6,767 (71,913)2 3 56.769 5,057 159 1,703 ---6,919 (64,994)3 4 56,457 5,222 162 1,694 ---7.077 (57,917)4 5 56,146 5.392 164 1,684 ---7,240 (50,677)5 6 55.838 5,568 166 1675 ---7,409 (43,267)6 7 55.530 5,749 169 1,666 ---7,584 (35,684)7 8 55,225 5,936 171 1,657 ---7,765 (27,919)8 9 54,921 6.130 174 1,648 ---7,952 (19,967)9 10 54,619 6,330 177 1,639 ---8,145 (11,822)10 11 54,319 6,534 179 1.630 ---8,343 (3,479)11 12 54,020 6,745 182 1621 ---8,548 5,069 12 13 53,723 6,963 185 1612 ---8,760 13,829 13 14 53.427 7,188 187 1,603 ---8,979 22,807 14 15 53,134 7,421 190 1,594 ---9.,205 32,012 15 16 52.841 7,66l 193 1.585 ---9,439 41,451 16 17 52.551 7.908 196 1.577 ---9,681 51,132 17 18 52,262 8,164 199 1,568 ---9,931 61,063 18 19 51,974 8,428 202 1,559 ---10,190 71,253 19 20 51.688 8,701 205 1551 ---10,457 81,709 20 21 51,404 8,983 208 1,542 ---10,733 92,442 21 22 51,121 9,274 211 1,534 ---11,018 103,461 22 23 50,840 9,574 214 1,525 ---11,314 114,775 23 24 50.56l 9,884 218 1,517 ---11,619 126,393 24 25°50,283 10,204 221 1,508 ---11,934 138,327 2s° 26 50.006 10.535 224 ---10,759 149,086 26 27 49,731 10.877 227 ---11,104 160,190 27 28 49,457 11,229 231 ----11,460 171,651 28 29 49,185 11,594 234 ----11,828 183,479 29 30 48,915 11,939 238 ----12,176 195.655 30 Totals 1,592,280 $234,863 $5,799 $40,350 $36,581 $-$-$-$195,655 ·The numbers above are estimates based on industry standards complied by a 20 year average of geo-specific data.Actual numbers may vary. ..Demand savings estimated based off system size ©ApadanaSolarTech.com 3401 Nevada Ave N,Minneapolis,MN 55427 (612)636-1241 Page 13 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 13 APADANA -SOLAR I TECHNOLOGIES Prepared by:Apadana 3401 Nevada Ave N New Hope,MN 55427 Solar@ apadangtech .com yywy .ApadangSolarTech.com Prepared for:SLP Emergency Response Program-STEP (51.61 Proposal ID: 6800-6804 W Lake St,St. Louis Park,MN 55426 Date: Ofter Expire: Rev4 (LOAN) 1/13/2023 2/12/2023 Total Project Cost S 121,937 Installed System Cost ($/watt)$2.36 Federal Investment Tax Credit {ITC)$36.581 Incentives $40.350 Tax Savings $ Cost Net of Incentives &Tax Savings S 45,006 Project Payback (Years)15.3 Cumulative Solar Savings (30 yrs)$161,676 .II7Ta7.Z.YT.ETTI.TI'c!3 System Type Grid-tied Solar PV Starting Cost of Elec.($/kWh)0.090 System Capacity (DC kW)51.660 Rate Escalation [%/year)3.5% Number of Modules 126 Post-Solar Demand Savings 6.8% Approximate Module Area (sq.fl)4.352 Federal Tax Rate 21% •State Tax Rate 9.8% Avg Utility Electric Rate ($/kWh,30 yrs)$0.140 loon Amount $121,937 Average Solar Cost ($/kWh,30 yrs)$0.028 Loan Term [years 1O Loan Interest Rate [%/yr)5.10% Current Annual Consumption (kWh)53.700 Year 1 Module Degradation 2.0% Year 2+Module Degradation 0.6% Solar Portion of Electric Consumption 108%Utility Provider Xcel Energy +'p,' System Production &Demand Incentives /Investment Tax •Federal [SI ••First Year Annual CumulativeYearProductionEnergyGrants/Loan Payment [S]Year [kWh]savings"[S]Savings"[S]Rebate [S]Credit IS]Depreciation State Depr [S]Cash Flow [SI Cash Flow [S] 1,592,280 $234,863 $1,155 $40,350 $36,581 $$$(155,916)$161,676 0 -36,581 --36.581 36,581 0 I 58,248 4,774 154 1,747 ---(15,592)(8,916)27,665 I 2 57.083 4,898 157 1,712 ---(15,592)(8,825)18,840 2 3 56.769 5,057 159 1,703 ---(15,592)(8.672)10,168 3 4 56.457 5.222 162 1,694 ---(15,592)(8,514)1,654 4 5 56,146 5.392 164 1,684 ---(15,592)(8,351)(6,698)5 6 55.838 5.568 166 1,675 ---(15.592)(8,182)(14,880)6 7 55.530 5,749 169 l.666 --(15,592)(8,008)(22,888)7 8 55.225 5,936 171 1,657 ---(15,592)(7,827)(30,715)8 9 54,921 6,130 174 1,648 ---(15,592)17,640)(38,355)9 10 54619 6,330 177 1,639 ---(15,592)(7,447)(45,801)10 11 54,319 6,534 179 1.630 ----8,343 (37,458)11 12 54,020 6,745 182 l.621 ----8,548 (28,910)12 13 53,723 6,963 185 1612 ----8,760 (20,150)13 14 53.427 7,188 187 1,603 ----8,979 (11,172)14 15 53,134 7,421 190 1,594 ----9,205 (1,967)15 16 52.841 7,661 193 1.585 ----9,439 7,472 l6 17 52.551 7.,908 196 1,577 ----9,681 17,153 17 18 52.262 8,164 199 1,568 ---9,931 27,084 18 19 51,974 8,428 202 1,559 ----10,190 37,274 19 20 51.688 8,701 205 1.551 ----10,457 47,731 20 21 51,404 8,983 208 1,542 ----10.,733 58,464 21 22 51,12 9,274 211 1,534 ----11,018 69,482 22 23 50.840 9,574 214 1.525 ----11,314 80,796 23 24 50.56l 9,884 218 l.517 ----11,619 92,414 24 25°50,283 10,204 221 1,508 ----11,934 104,348 25° 26 50.006 10.535 224 --10,759 115,107 26 27 49,731 10,877 227 --11,104 126,211 27 28 49,457 11,229 231 --11,460 137.672 28 29 49,185 11,594 234 --11,828 149,500 29 30 48,915 11,939 238 --12176 161.676 30 Totals 1,592,280 $234,863 $1,155 $40,350 $36,581 $-$$(155,916)$161,676 ·The numbers above are estimates based on industry standards complied by a 20 year average of geo-specific data.Actual numbers may vary. ·Demand savings estimated based off system size @ ApadanaSolarTech.com 3401 Nevada Ave N,Minneapolis,MN 55427 (612)636-1241 Page 14 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 14 EXHIBIT C City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 15 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 16 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 17 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 18 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 19 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 20 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 21 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 22 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 23 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 24 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 25 City council meeting of October 2, 2023 (Item No. 5c) Title: Resolution amending special assessment authorization for solar array at STEP Page 26 Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5d Executive summary Title: Accept donation to parks and recreation department Recommended action: Motion to adopt a resolution accepting a donation for Westwood Hills Nature Center. Policy consideration: Does the city council wish to accept this donation with restrictions on its use? Summary: State statute requires the city council to formally accept donations. This requirement is necessary to make sure the city council has knowledge of any restrictions placed on the use of each donation prior to it being expended. • Donation for a memorial bench to be installed at Westwood Hills Nature Center honoring Wendi Wert. o Marilyn Wert, $2,200 Financial or budget considerations: This donation will be used for a park bench at Westwood Hills Nature Center. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: Resolution Prepared by: Carrie Mandler, secretary program aide Reviewed by: Mark Oestreich, westwood hills nature center manager Jason T. West, parks and recreation director Approved by: Cindy Walsh, deputy city manager Study session meeting of October 2, 2023 (Item No. 5d) Page 2 Title: Accept donation to parks and recreation department Resolution No. 23 - ___ Resolution accepting a donation in the amount of $2,200 for Westwood Hills Nature Center Whereas the City of St. Louis Park is required by state statute to authorize acceptance of any donations; and Whereas the city council must also approve any restrictions placed on the donation by the donor; and Whereas Marilyn Wert donated $2,200 for the purchase of a memorial bench. Now therefore be it resolved by the city council of the City of St. Louis Park that this donation is hereby accepted with thanks to Marilyn Wert with the understanding that her gift must be used for a park bench at Westwood Hills Nature Center. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5e Executive summary Title: Union Park Flats - revised contract for private development – Ward 2 Recommended action: Motion to adopt resolution revising the Contract for Private Development between the city and Project for Pride in Living (PPL)/PPL Union Park Community Limited Partnership and approving subordination agreements. Policy consideration: Does the city council wish to approve the proposed amendment to the contract for private development with Project for Pride in Living (PPL) to facilitate the proposed Union Park Flats development? Summary: The EDA and city council entered into a contract for private development with PPL SLP LLC, an affiliate of Project for Pride in Living (PPL) (“redeveloper”), on May 1, 2023. Under the contract, the redeveloper agreed to construct the proposed Union Park Flats development as specified under the PUD, and the EDA/city agreed to provide a $450,000 deferred loan from the Affordable Housing Trust Fund (AHTF). At that time, the development was fully funded and was on track for a July 2023 closing with lenders/investors. However, in early July, PPL’s upper- tier investor expressed concerns about the instability in the nonprofit affordable housing sector as well as the financial challenges across its LIHTC portfolio and unexpectedly exited the deal. That, combined with rising interest rates, made it impossible to find a new investor at the original credit pricing of $0.925. PPL subsequently identified a new investor that is able to close quickly and provide a credit pricing of $0.835. This 9-cents difference, however, created a $2 million gap in the project’s financial feasibility. As a result, PPL has taken the following steps to fill the latest gap: increased its deferred developer fee to $500,000, secured a $500,000 deferred loan from Minnesota Housing Finance Assistance (MHFA), applied to Hennepin County for an additional $500,000 in Pandemic Recovery funds, and identified additional value engineering items. PPL also requested further financial assistance from the city. Financial or budget considerations: The EDA and city council previously agreed to provide a $450,000 loan from the Affordable Housing Trust Fund (AHTF) to reimburse the redeveloper for specified redevelopment and affordable housing costs in connection with the Union Park Flat’s development. Ehlers, the EDA’s financial consultant, and staff recommend the city provide an additional $200,000 from the AHTF to help close the financial gap and bring the project to fruition. The redeveloper would begin annual payments on the loan once the project is completed which is anticipated in late 2024. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Discussion; resolution; revised contract and subordination agreement are available by contacting economic development staff Prepared by: Jennifer Monson, redevelopment administrator Reviewed by: Greg Hunt, economic development manager Karen Barton, community development director, EDA executive director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5e) Page 2 Title: Union Park Flats - revised contract for private development – Ward 2 Discussion Background: The EDA and city council entered into a contract for private development with PPL SLP LLC, an affiliate of Project for Pride in Living (PPL) (“redeveloper”), on May 1, 2023. Under the contract, the redeveloper agreed to construct the proposed Union Park Flats development as specified under the PUD, and the EDA agreed to provide a $450,000 deferred loan from the Affordable Housing Trust Fund (AHTF). At that time, the development was fully funded and was on track for a July 2023 closing with lenders/investors. However, in early July, PPL’s upper-tier investor expressed concerns about the instability in the nonprofit affordable housing sector as well as the financial challenges across its LIHTC portfolio and unexpectedly exited the deal. That, combined with rising interest rates, made it impossible to find a new investor at the original credit pricing of $0.925. PPL subsequently identified a new investor that is able to close quickly and provide a credit pricing of $0.835. This 9-cents difference, however, created a $2 million gap in the project’s financial feasibility. As a result, PPL has taken the following steps to fill the latest gap: increased its deferred developer fee to $500,000, secured a $500,000 deferred loan from Minnesota Housing Finance Assistance (MHFA), applied to Hennepin County for an additional $500,000 in Pandemic Recovery funds, and identified additional value engineering items (which it would like to keep as low as possible). PPL also requested further financial assistance from the city. The EDA and city council previously agreed to provide a $450,000 loan from the Affordable Housing Trust Fund (AHTF) to reimburse the Redeveloper for specified redevelopment and affordable housing costs in connection with the Union Park Flat’s development. Present considerations: Ehlers, the EDA’s financial consultant, and staff recommend the city provide an additional $200,000 from the AHTF to help close the financial gap and bring the project to fruition. Additionally, PPL requests the city subordinate its rights under the redevelopment contract to Minnesota Housing Finance Agency (MHFA), which is providing the larger, permanent loan for the development. The proposed Subordination is substantially similar to other subordination agreements the EDA has previously approved for other projects. The proposed subordination has been reviewed by the EDA’s legal counsel who recommends its approval. The subordination document is available upon request from economic development staff. Staff recommends adoption of the resolution approving revisions to the redevelopment contract and approving the related subordination agreement. Next steps: PPL intends to close on its financing in October 2023 and will start demolition on one of the church buildings and commence construction soon thereafter. The building’s financing requires it to be completed by December 31, 2024. City council meeting of October 2, 2023 (Item No. 5e) Page 3 Title: Union Park Flats - revised contract for private development – Ward 2 Resolution No. 23 - ______ Resolution approving revisions to the contract for private development and a loan from the Affordable Housing Trust Fund for PPL Union Park Community Limited Partnership Be it resolved by the city council (the “city council”) of the City of St. Louis Park, Minnesota (the “city”) as follows: Section 1. Recitals; Authorization. 1.01. The city has heretofore created an Affordable Housing Trust Fund, which is funded in part with pooled tax increment derived from property within certain tax increment financing districts within the city as provided in Laws of Minnesota 2022, First Special Session, Chapter 14, Article 9, Section 5. The city is authorized to make loans from its Affordable Housing Trust Fund to provide funding for affordable housing developments in the city. 1.02. To facilitate the development of certain property within the city, the St. Louis Park Economic Development Authority (the “authority”), the city, PPL Union Park Community Limited Partnership, a Minnesota limited partnership, or another entity affiliated with or related to Project for Pride in Living, a Minnesota nonprofit corporation (the “developer”), and PPL SLP LLC, a Minnesota limited liability company and the general partner of the developer, approved by resolution on May 1, 2023, a contract for private development (the “original agreement”) which provides for the construction by the developer of 60 units of multifamily rental housing, approximately 70 underground parking stalls, and approximately nine surface parking stalls (the “minimum improvements”) on certain property legally described therein (the “development property”) and provides a loan from the city in the principal amount of $450,000 (the “AHTF loan”) to the developer from the city’s Affordable Housing Trust Fund to assist with the costs of the minimum improvements. 1.03. On June 5, 2023, the city council and the board of commissioners of the authority approved certain revisions to the original agreement by resolution (as amended, the “agreement”). 1.04. The developer has now requested certain changes to the agreement related to the terms of the AHTF loan, including an increase in the principal amount of the AHTF loan to $650,000, an extension of the maturity date to the date that is 40 years following the closing on the developer’s senior permanent financing with Minnesota Housing Finance Agency (currently contemplated to be June 30, 2066), and revised repayment terms (as revised, the “revised agreement”). 1.05. Further, the developer has requested that the city enter into a master subordination agreement and estoppel certificate (the “construction loan subordination agreement”) with the developer, the authority, Hennepin County, Minnesota (the “county”), the Hennepin County Housing and Redevelopment Authority, and Capital One National Association, and an amended and restated master subordination agreement and estoppel certificate (the City council meeting of October 2, 2023 (Item No. 5e) Page 4 Title: Union Park Flats - revised contract for private development – Ward 2 “permanent loan subordination agreement”) with the developer, the Minnesota Housing Finance Agency, the county and the authority, subordinating the AHTF loan and the revised agreement to the developer’s construction and permanent financing.. Section 2. Development Documents. 2.01. The city council hereby approves the revised agreement, the permanent loan subordination agreement and the construction loan subordination agreement in substantially the forms presented to the city council, together with any related documents necessary in connection therewith, including without limitation, a disbursing agreement providing for the disbursement of the AHTF loan in accordance with the revised agreement and all documents, exhibits, certifications, or consents referenced in or attached to the revised agreement, the permanent loan subordination agreement and the construction loan subordination agreement (collectively, the “development documents”). 2.02. The city council hereby authorizes the mayor and city manager, in their discretion and at such time, if any, as they may deem appropriate, to execute the development documents on behalf of the city, and to carry out, on behalf of the city, the city’s obligations thereunder when all conditions precedent thereto have been satisfied. The development documents shall be in substantially the form on file with the city and the approval hereby given to the development documents includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by legal counsel to the city and by the officers authorized herein to execute said documents prior to their execution; and said officers are hereby authorized to approve said changes on behalf of the city. The execution of any instrument by the appropriate officers of the city herein authorized shall be conclusive evidence of the approval of such document in accordance with the terms hereof. This resolution shall not constitute an offer and the development documents shall not be effective until the date of execution thereof as provided herein. 2.03. In the event of absence or disability of the officers, any of the documents authorized by this resolution to be executed may be executed without further act or authorization of the city council by any duly designated acting official, or by such other officer or officers of the city council as, in the opinion of the city attorney, may act in their behalf. Upon execution and delivery of the development documents, the officers and employees of the city council are hereby authorized and directed to take or cause to be taken such actions as may be necessary on behalf of the city council to implement the development documents. Section 3. Effective Date. This resolution shall be effective upon approval. City council meeting of October 2, 2023 (Item No. 5e) Page 5 Title: Union Park Flats - revised contract for private development – Ward 2 Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5f Executive summary Title: Resolution approving vehicle towing and impound agreement and impound lot lease agreement Recommended action: Motion to approve the resolution for vehicle towing and impounding agreement and impound lot lease with Bobby & Steve’s Auto World Eden Prairie, LLC. Policy consideration: Does council wish to approve the vehicle towing and impounding agreement and impound lot lease with Bobby & Steve’s Auto World Eden Prairie, LLC? Summary: The current vehicle towing and impounding agreement and impound lot lease with Bobby & Steve’s Auto World Eden Prairie, LLC expired this year. The proposed impound lot lease covers use of the current impound lot space adjacent to the water tower on Park Glen Rd. Staff recommends that the vehicle towing and impounding agreement and impound lot lease be approved to ensure ongoing services for vehicle towing and impounding, benefiting safety on the roads and highways in St. Louis Park while simultaneously being able to provide a location within the city that is convenient for our community members. The vehicle towing and impounding agreement and impound lot lease agreement has been reviewed and approved by St. Louis Park City Attorney. Financial or budget considerations: None. Strategic priority consideration: Not applicable. Supporting documents: Vehicle towing and impounding agreement Impound lot lease Prepared by: Mikael Garland, police lieutenant Reviewed by: Bryan Kruelle, chief of police Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5f) Page 2 Title: Resolution approving vehicle towing and impound agreement and impound lot lease agreement Resolution No. 23-____ Resolution approving vehicle towing and impounding agreement and impound lot lease with Bobby & Steve’s Auto World Eden Prairie, LLC Whereas, the City of St. Louis Park (“City”) and Bobby & Steve’s Auto World Eden Prairie LLC (the “Provider”) entered into (i) a one-year Lease Agreement in March, 2022 (the “Lease”), regarding the lease of real property at 5100 Park Glen Road (“Water Tower Property”) for use as a city impound lot, and (ii) a related one-year Vehicle Towing and Impounding Agreement March, 2022 (the “Impounding Agreement”), and propose to enter into a new lease and Impounding Agreement, both to be in effect through April 30th, 2026 (the “Lease” and “Impounding Agreement”); and Now, therefore, be it resolved by the city council of the City of St. Louis Park as follows: A.The mayor and city manager are hereby authorized to execute on behalf of the City the Lease and the Impounding Agreement. B.City staff and consultants are authorized to take any actions necessary to carry out the intent of this resolution. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest Melissa Kennedy, city clerk CITY OF ST.LOUIS PARK VEHICLE TOWING AND IMPOUNDING AGREEMENT AGREEMENT,made as of ,2023,between the CITY OF ST.LOUIS PARK,a Minnesota municipal corporation ("City"),and Bobby &Steve's Auto World Eden Prairie,LLC ("Contractor"). The City and the Contractor agree as follows: I.WORK TO BE PERFORMED 2. The Contractor agrees to perform the following services upon receipt of a specific request from the City:To remove,impound and transport,or tow to storage facilities,all stolen, abandoned,damaged,illegally parked or other vehicles upon proper police request found in the public streets or elsewhere in the City of St.Louis Park.The Contractor also agrees to care for and store all such cars when requested by the City and to preserve and deliver them to the owners or persons entitled to the possession of them upon payment of towing and storage fees,all in accordance with the provisions of the State and City statutes and ordinances and these Contract documents.The Contractor represents that the Contractor has a commitment for and agrees to maintain storage facilities large enough to accommodate at least two hundred (200)automobiles,at the following location,5100 Park Glen Road St.Louis Park,MN 55416. LEASE OF REQUIRED STORAGE FACILITY Contractor is leasing from the City a portion of the property commonly referred to as the Water Tower property located at 5100 Park Glen Road upon which its required storage facility is located ("Water Tower Property Lease).The City's early termination of the Water Tower Property Lease as a result of a default of the Lease terms by Contractor shall constitute a breach of this Contract entitling the City to early termination pursuant to Paragraph 13 herein.The early termination of the Water Tower Property Lease as a result of a MnDOT acquisition shall also terminate this Agreement. 3.TERM This Contract will be for a term of three (3)years commencing May I,2023 and ending April 30,2026,unless terminated earlier pursuant to Paragraph 13 of this Contract. 4.DUTIES OF THE CONTRACTOR 4.1 The Contractor further agrees to pay all persons furnishing labor, supplies, equipment,space,or material to the Contractor in and about the performance of this 180555v1 226062vl City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 3 Contract,these persons to be paid first,out of the amount due the Contractor,its agents or assigns. 4.2 The Contractor shall take imm ediate possession of an y vehicle duly ordered impounded by the City and shall tow,not drive,such vehicle to the impounding storage facility.All vehicles being held for evidentiary or investigative reasons by th e Police D epartm ent may not be released without authorization by the City M anager,C hief of Police or other design ee.Oth er vehicles may be released as pro vided herein with out fo rm al authorization from the City M an ager or Chief of Police. 4.3 Th e Contractor shall be responsible to check the theft status of any impounded vehicle in th e Contractor's possession at least once every week. 4.4 Th e Contr actor also agrees to establish the identity of the registered own ers an d lien holders,if any,of impounded vehicles through th e D epartm ent of Pu blic Safety automobile titles,insurance papers,an d dealer bills of sale. 4.5 It shall be the responsibility of the Contractor,immediately upon the deposit of a towed vehicle in the storage lot,to send the registered own er and lien holder of record a notice by certified mail specifying the date and place of the taking,the year ,m ak e,model,an d serial number of the vehi cle towed and th e right to recl aim. Said notice shall include th e procedure fo r reclaiming th e im pounded vehicle.Th e notice shall comply w ith M inn .Stat.168B.06 and any other applicable law.A record of thi s notice shall be retained by th e Contractor dur ing the term of this Contr act,and fo r an additional tw o (2)years after the expiration of thi s Co ntr act. Th e cost of this notice is incl uded in the Contractor's port ion of th e adruini strative fe e.If the own er of the imp ounded vehicl e subject to a lien fa ils to reclai m th e vehicl e,the Contractor shall provide notice to the lien holder,if an y,prior to disposition of the vehicle. Exception:W hen th e vehicle is an aban doned vehicle (as defined by M inn esota law )more than seven m odel years of age,is not currently licensed, and is missing vital component parts,th e Contractor m ay,w ith the appro val of th e C hief of Police, imm ediately dispose of such vehicle pursuant to Minn .Stat.l 68B.0 1 et.seq.and any other applicable law. 4.6 4.7 180555v1 226062v1 The C ontra ctor shall be solely responsible fo r all m atters relating to the opera tion of the stora ge facility as provided fo r in the C ity C ode.Said storage facili ty shall be fe nced in a secur e mann er. Th e Contractor agrees to keep safely all impounded vehicl es,equipment and accessori es contained therein,and personal property ,and,notw ithstanding th e foregoing,to reta in possession of sam e until all charges again st the impounded vehicle have been satisfied,an d to reimbur se the City an d th e own ers fo r any and all losses relating thereto.All personal property valued at O ne H un dred and no/10 0 2 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 4 Dollars ($10 0.00)or more shall be removed from the vehicle and stored in a secured place until return ed to the ow ner at th e tim e said vehicle is released. Personal pro perty that,in the judgm ent of th e Police Departm ent is necessary for health an d safety purp oses,shal l be released upon order of th e Police Departm ent. 4.8 The Contractor shall be requi red to keep,in a mann er acceptable to th e City ,a month ly report of all vehicl es towed,released,an d still held.Th e report shall be forwar ded to the Police Departm ent no later than th e tenth day of the follow ing m onth.The report shall also in clude the reason why vehicles,if an y,tow ed in th e preceding month have not been released.A ll clerical,adm inistra tive,an d late fe es due the C ity shall be paid no later than the tenth of the month fo llow ing that in w hich the charges accru ed. 4.9 To promote the general w elfare an d safe ty,in all cases where the Contractor shall fail to respond to any call fo r tow tru cks wi thi n thirty (30)minutes,the City shall be paid Fifty an d no/10 0 Dollars ($50.00)by the Contractor.If the Contractor fa ils to respond w ithin sixty (60)min utes,another vendor m ay be conta cted to pro vi de services,and the Contractor shall be responsible fo r the cost of the tow . 4.10 Contractor shall insure that all employees dr ess in appro priate attire that is clean an d w ell maintained.C lothing should display the nam e of the contractor displayed in a contr asting color visible on the front of the employee's shirt . 5.TO WIN G CHAR GES Tow ing charges for serv ice provided by th e Contra ctor under this Contra ct shall be $129.50 per tow .The C ontractor wi ll not charge additional fees for speci fic services pro vided nor part icular ci rcum stan ces relating to any indi vidual tow .Th e pro hibited fe es include,but are not limi ted to th e fo llow ing:Show up but not hoisted;show up hoisted an d dr opped; use of one dolly;waitin g time,regardless of th e am oun t;unusual labor requir ed (e.g., more than fifty feet off the ro adway,in a lak e,etc.);and w inching more than fifty fe et.N o additional admini strative fe es or char ges of any kind,oth er th an those specifically listed in this Contr act,shall be charged.Vehicles which are snowed in an d require shoveling by tow truck operator prior to tow in g shall be charged a $25.00 labor char ge in addition to th e stan dar d tow ing fe e. Tow ed vehicles exceedi ng one ton capacity shall be charged th e standard tow fee plus an addi tional labor charge pro -rated per hour or part thereof at $100.00 per hour ,plus m aterial costs. The fe e charged fo r stora ge of towed cars by Contractor will be the sum of $35.00/per car space per day,calculated from midni ght to m idnight. The Contr actor's tow ing charges shall include an additional adm inistrative fee of fifty and no/10 0 dollars ($50.00)per vehicl e tow ed,of which tw enty -five an d no/10 0 dollars ($25.00)per vehicle tow ed shall be paid to th e C ity monthly,with in ten (10 )days of the 180555vl 226062v1 3 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 5 6. end of each month,by the Contractor for clerical and administrative expenses of the City. City vehicles that require towing shall be towed without charge to the City.Contractor will not be liable to tow oversized City vehicles (i.e.firetrucks and maintenance equipment)without charge. Vehicles towed and stored pursuant to seizur e under state law,at the request of the City, shall be char ged a storage fee by Co ntractor of $3.00 per day.Contractor's stora ge fee and tow fe e for vehicles held pursuant to seizure un der state law shall not exceed $540.00 per vehicle. An y private cars tow ed and/or stored in error at the request of the City shall be returned to the registered own er at no charge to the registered owner or the City. All tow prices shall include the clean-up of the street or highway by the Contractor. STORA GE AND RELEASE OF IMPOUND ED VEHICLES Any vehicle directed to be impounded,from the time it is taken possession of by the Contractor and during the time it is impounded,and until it is reclaimed,shall be considered to be in the custody of the law,and no work shall be done on it by the Contractor,nor shall the Contractor permit anyone to do any work on it until the vehicle has been reclaimed.All vehicles,when ordered released by the City Manager or Police Department,shall be released to the registered owner without other charges other than the impounding and storage fees.Durin g the time the vehicle is impounded,the Contractor shall not permit the own er or other persons to take or remove the vehicle or any parts or change or repair any parts.All vehicles impounded may be stored in inside garages or in fenced design ated parking lots with a minimum fenced height of six (6)feet. The Contra ctor's hours of operation for release of impounded vehicles shall be as follows: Monday through Friday Saturday Sunday and holidays 7:30 a.m.to 6:00 p.m. 8:00 a.m.to 12:00 Noon 9:00 a.m.to 11:00 a.m. Contractor shall allow the vehicle own er to pick up a towed vehicle after Contractor's hours of opera tion by paying an extra $100.00 fee. 7.RELEASE FORM No vehicles shall be released by the Contractor wi thout authorization from the City.No vehicle shall be released without pro per proof of own ership and proof of current automobile insurance.Vehicles ordered held by the Police Departm ent shall not be released without wri tten authorization from the Police Departm ent. At the time of the return of the vehicle,the Contractor shall give a release in wri ting which shall state the date of such release together wi th the char ges enumera ted thereon and the 180555v1 2260 62v1 4 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 6 purpose for which the charges were made.The release shall be made in one original and two copies,all of which shall be signed by the Contractor and the person to whom the release is made.The Contractor shall retain the original of the release and shall deliver one copy to the owner of the vehicle and one copy to the Police Department. 8.CHAR GES FOR OPERATIONS 9. 10. To the extent allowed by law,all charges for towing and storage shall be secured by a lien against the vehicle and its contents impounded and carried on account until the sale or other proper disposition of such vehicle is authorized by the City. COMMUNI CATIONS The Contractor shall provide a constant telephone answering service 24 hours a day,seven days per week,for the purpose of receiving requests for service pursuant to this Contract. INSURANCE During the term of this Contract,the Contractor shall secure and maintain all bonds and insurance policies as will protect them from claims arising out of or as a result of Contractor's operations under this Contract whether such operations be by Contractor or by a Subcontractor or Sub-subcontractor or anyone directly or indirectly employed by any one of them,or by anyone for whose acts any of them may be held liable.Approval of the insurance by 'the City shall not in any way relieve or decrease the liability of Contractor hereunder,and it is expressly understood that the City does not in any way represent that the required insurance or liability limits hereunder are sufficient or adequate to protect Contractor's liabilities,obligations or interests. The Contractor,at its expense,shall procure and maintain in force for the duration of this Agreement the following minimum insurance coverages: 180555vl 226062vl A. B. C. General Liability.The Contractor agrees to maintain comm ercial general liability insurance in a minimum amount of$1,000,000 per occurrence; $2,000,000 annual aggregate.The policy shall cover liability arising from premises,operations,products completed operations,personal injury, advertising injury,and contractually assumed liability.The City shall be endorsed as additional insured. Automobile Liability.If the Contractor operates a motor vehicle in performing the Services under this Agreement,the Contractor shall maintain commercial automobile liability insurance,including owned, hired,and non-owned automobiles,with a minimum liability limit of $1,000,000 combined single limit. Workers'Compensation.The Contractor agrees to provide workers' compensation insurance for all its employees in accordance with the 5 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 7 statutory requirements of the State of Minnesota.The Contractor shall also carry employers liability coverage with minimum limits are as follows: •$500,000-Bodily Injury by Disease per employee •$500,000 -Bodily Injury by Disease aggregate •$500,000-Bodily Injury by Accident Contractor shall furnish City an Insurance Certificate in the form approved by the City's Risk Assessment Manager and/or City Clerk.Any insurance agent for coverage required by this Contract shall have in force and effect errors and omissions coverage in limits of not less than $500,000 per occurrence and $500,000 aggregate.Contractor shall not begin any work until the City has reviewed and approved the Insurance Certificates and has so notified Contractor directly in writing.Notice to proceed shall be subject to such approval of the City.Certificate of Insurance shall show that the required insurance is currently in force,and providing that said coverage shall not be terminated or changed by the Insurer except upon sixty (60)days prior written notice to the City.Failure to comply with the provisions of this section shall automatically suspend this Contract until said insurance provisions have been satisfied.A notice of insurance renewal shall be provided to the City (30) days prior to the renewal date of this insurance or the annual anniversary date of this Contract.Failure to provide the City with evidence of renewal shall automatically suspend this Contract until satisfactory evidence of renewal is provided the City.No policy shall contain any provisions for exclusion from liability other than the provisions for exclusions from liability forming part of the standard,basic,unamended and unendorsed form or policy,except no exclusion will be permitted if it conflicts with the coverage expressly required by this Contract or which would conflict with or in any way impair coverage under the Contractual coverage applying to this Contract.Compliance by the Contractor with the foregoing requirements to carry insurance and furn ish certificates shall not relieve Contractor from liability assumed under any provision of this Contract. The insurance requirements may be met through any combination of primary and um brella/excess insurance. The Contractor's policies shall be the primary insurance to any other valid and collectible insurance available to the City with respect to any claim arising out of Contractor's performance under this Agreement. 11.LIABILITY The Contractor will be liable for the loss of or damage to any impounded vehicle,including equipment thereon,and any personal property or other contents,which loss or damage is caused by the Contractor,its employees,agents or subcontractors.This liability would take effect from the time the Contractor or the Contractor's agent signs the receipt for the vehicle provided by the Police Departm ent or takes custody of the vehicle by hooking or hoisting,whichever occurs first.The Contractor shall take all precautions necessary to protect the public against injury,and will defend and hold the City harmless from all 180555v1 226062v1 6 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 8 12. 13. 14. damages an d claims of dam age that may ari se by reasons of the towing and storage of vehicles pursuant to this Contract. IND EMNIF ICATI ON The Contractor shall indemnify and hold harm less the City and its agents and employees from and against all claims,damages,losses and expenses including attorneys'fees,which may be asserted against or incurred by the City or for which the City may be held liable because of bodily injury including death at any time resulting therefrom,property dam age including loss of use thereof,economic loss of,or any other typ e of dam age ari sing out of the performance of this Contract by the Contractor,its employees,agents or subcontractors. EARL Y TERMINATION The City shall have the right to term inate this Contract in the event of breach thereof by the Contractor,and a continuing breach shall not be deemed to be waived because it was not followed by prompt term ination.Upon breach of this Contract,neither party shall be entitled to any adm inistrative hearing to establish the fact of default or a party 's right to term inate.Rather,all part ies retain an y an d all rights at comm on law to obtain redress for breach of this Contract.This Contract shall term inate,and neither party nor officer of the City shall be liable for further perform ance after such termination if the Contract shall become invalid by reason of any present or fu ture law other than an ordinance of the City. EXCUSE FOR PERF ORMANCE The work shall be done with resources which are adequate to insure the satisfactory towing of vehicles under all adverse conditions.Weather,break down,and similar hindrance which on other w ork might be regarded as "acts of providence"shall not apply to relieve the Contractor of the respons ibility for carry ing out the work. 180555vt 226062v 1 7 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 9 15.PERF ORMA NCE BOND The Contractor shall execute and deliver to the City Clerk a letter of credit or a perform ance bond executed by a corporate surety company authorized to do business in the State of Minn esota in the sum of Tw enty-Five Thousan d an d no/100 Dollars ($25,000.00) to secur e the faithful perform ance of this Contract by said Contractor conditioned upon that the Contractor shall well and tru ly perform and carry out the covenan ts,term s and conditions of this Contract in strict accordance with its provisions.This Contract shall be subject to term ination by the City at any time if said bond shall be canceled or if the surety thereon is relieved from liability because of the Contractor's failure to pay the premium or upon the occurrence of the expira tion of the period of the bond without renewal thereof. 16.SU CCESSORS AND A SSIGN S The Contractor,its successors,executors,adnumstrators,and assigns are boun d joimiy and severally to the City in respect to all covenants of this Contract.The Contractor shall not assign or transfer any part of the Contractor's interest in this Contract,or sublet as a whole,nor shall the Contractor assign any moneys due,or to become due,without the City's prior written consent. 17.SALE AND/OR DISPOSAL OF VEHICLES Wh en the tota l of all charges for towing,stora ge and necessary additional charges equals or exceeds the value of the vehicle impounded,the Co ntractor shall sell at sheriff's sale or dispose of by any other legal means the said vehicle.In disposing of impounded vehicles, the Contractor shall comply with the provisions of M innesota Statute 168B.09,Subd.(I) and (2)and any other applicable law.Th e Contractor shall report all tran sactions of sale or disposal,and the pro ceeds received therefrom,to the Office of the City Manager within tw o business days.The Contractor shall keep a record of all losses and profits from the sale or disposal of said vehicles and report annually. 18.IND EPEND EN T CONTRA CTOR At all times and for all purposes herein,the Contractor is an independent contractor and not an employee of the City.No statement herein shall be construed so to fin d the Contractor an employee of the City. 19.NON-DISCRIM IN ATORY PRA CTICE During the perform ance of this Contract,the Contractor shall not discriminate against any employee or applicant for employment or other individual be cause of race,color,creed, religion,national origin,sex,marital status,status with regard to public assistan ce, disability,age,sexual preference,or any other basis pro hibited by federal,state or local law.The Contractor shall post in places available to employees and applicants for employm ent,notices setting forth the pro visions of this non-discrimination clause and stating that all qualified applicants will receive consideration fo r em ploym ent.The 180555v1 226062v1 8 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 10 20. 21. 22. 23. Contractor shall incorpora te the foregoing requirements of this paragraph in all of its subcontracts for program work,and will require all of its subcontractors for such work to incorp ora te such requirements in all subcontracts for pro gram work. AFFIRMA TIVE ACTI ON Th e Contractor recognizes that the City is an equa l opportuni ty employer and agrees during the life of this Contract to take affi rmative action to provide equal employm ent opportun ity without regard to ra ce,creed,color,national origin,age,sex,marital status,sexual preference,physical or mental disability,membership or activity in a local comm ittee or status with respect to public assistance. • COMPLIAN CE In providin g services pursuant to this Contract,Contractor shall abide by all statutes, ordinan ces,ru les,and regulations pertaining to the perform an ce of this Contract.Failure of the Contractor to comply with any of the obligations of this Contract shall constitute a breach of the Contractor's obligations and shall entitle the City to terminate the Contract and collect all damages,including the arrearages and all costs of collection including reas onable attorneys'fees. RE CORD S AVAIL AB ILITY AND RETENT ION Pursuan t to Minn .Stat.16C.05,Subd.5,Contractor agr ees that the City,the State Auditor, or any of their duly authorized representatives at any time durin g norm al business hours and as often as they may reasonably deem necessary,shall have access to and the right to examine,audit,excerpt,and transcribe any books,documents,papers,records,etc.,which are pertinent to the accoun ting practices and pro cedures of Contractor and involve transactions relatin g to thi s Contract. DATA PRACTI CES All data collected,created,received,maintained or disseminated or used for any purp oses in the course of this Contract by any party is govern ed by the M inn esota Governm ent Data Practices Act,Minn esota Statutes Chapter 13,as amended,the Minnesota Rules implementing such Act now in force or as adopted,as well as federal regulations on data privacy. 24.N OTI CES All notices,requests,deman ds,and other communications hereunder shall be in writing and shall be deemed given if personally delivered or mailed,certified mail,return receipt requested,to the following addresses: 180555vl 226062vl 9 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 11 Ifto City: With Copy to: If to Contractor: City Manager City of St.Louis Park 5005 Minnetonka Boulevard St.Louis Park,MN 554 I 6 St.Louis Park City Attorney Campbell Knutson,P.A. Grand Oak Office Center I 860 Blue Gentian Road,Suite 290 Eagan,MN 55121 Bobby &Steve's Auto World Eden Prairie,LLC 8100 Flying Cloud Drive Eden Prairie,MN 55344 25.WHOLE AGREEMENT This Contract embodies the entire agreement between the parties including all prior understandings and agreements and may not be modified except in writing signed by both parties. EXECUTED as of the day and year first written above. CITY OF ST.LOUIS PARK By:._ Kim Keller,City Manager CONTRACTOR: .@f.)h •00 180555v1 226062v1 10 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 12 LEASE AGREEMENT THIS LEASE (the "Lease"),made as of this day of 2023,by and between the CITY OF ST.LOUIS PARK,a Minnesota municipal corporation (the "City"),as Lessor and Bobby &Steve's Auto World II,LLP,a Minnesota limited liability partnership, ("Lessee")as Lessee. WHEREAS,the City is the owner of the real property located at 5100 Park Glen Road and legally described as Lot 3,Block 2,Beltline Business Park Addition,Hennepin County,Minnesota (the "Water Tower Property");and WHEREAS,contemporaneously with the execution of this Lease,Lessee_is entering into a Vehicle Towing and Impounding Agreement with the City for a term of three (3)years commencing on May I,2023 and terminating on April 30,2026 (subject to early termination) ("City Towing Contract");and WHEREAS,as a condition of the City Towing Contract,Lessee is leasing approximately three-fourths of an acre of the Water Tower Property as shown on Exhibit "A" hereto ("Subject Property")from the City,and the City is leasing the Subject Property to Lessee,under the terms and conditions set forth herein. NOW,THEREFORE,the parties hereto agree as follows: 1.Demise of Subject Property.Subject to and upon the terms,conditions,covenants and undertakings hereinafter set forth,the City hereby leases to Lessee,and Lessee hereby leases from the City,the Subject Property. 2.Lease Tenn.The tenn of this Lease shall commence on May 1, 2023 and terminate upon expiration or early termination of the City Towing Contract,except that Lessee shall have thirty (30)days after such expiration or termination to remove its office trailer and personal property from the Subject Property and otherwise complete its operations. 3.Rent.The rent for the term of this Lease shall be Two Thousand One Hundred and No/100 ($2,100.00)Dollars per month,payable on the first day of each month commencing May I, 2023.The rent shall be increased each year on May I by an amount equal to the increase in the Consumer Price Index ("CPI")as provided below.The rent shall never be decreased. 180556vl 226060vl City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 13 The CPI shall mean the "Consumer Price Index for All Urban Consumers,All Cities,All Items (1984 =100)as published by the United States Department of Labor,Bureau of Labor Statistics or,if such index shall be discontinued,the successor index thereto or,if there shall be no successor index,such comparable index as shall be mutually agreed upon by the parties.To determine the annual rental increase to be paid by Lessee,the annual rental for the previous year shall be multiplied by the percentage increase in the "unadjusted"CPI (not seasonally adjusted)for the twelve (12)month period ending in October of the of the previous year.The City shall be responsible for communicating all rent increases to Lessee. 4.Real Estate Taxes.In addition to rent,Lessee will pay to the City at the time of each monthly rent payment an additional thirty percent (30%)of the rent payment as reimbursement to the City for its "payment in lieu of taxes"to Hennepin County. 5.Condition of Subject Property.Lessee accepts the Subject Property in its "as is" condition existing at the commencement of the Lease term. 2 180556vl 226060v1 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 14 6.Use.Lessee may use the Subject Property for the operation of its towing business. No other use will be permitted without the written consent of the City. 7.Maintenance and Upkeep.Lessee is responsible,at its expense,for maintenance and upkeep of the Subject Property,including,but not limited to fencing,lighting,landscaping,and snowplowing.Lessee is also responsible,at its expense,for maintenance and upkeep of the asphalt customer/employee parking areas and driveways into and out of the Subject Property including sweeping,snowplowing,patching,and seal coating.All vehicles and equipment should be parked inside the fence.No owned vehicle of Lessee or in control of Lessee shall block City's access to the water tower entrance or driveway. 8.Utility Charges.During the term of this Lease,Lessee shall pay or cause to be paid when due all gas,water,steam,electricity,heat,power,sewer,and other charges incurred in the operation,maintenance,use,occupancy,and upkeep of the Subject Property. 9.Quiet Enjoyment.The City covenants that upon Lessee paying the rent reserved herein,and performing all conditions and covenants set forth in this Lease,Lessee shall and may peaceably have,hold,and enjoy the Subject Property for the term of this Lease.Lessee covenants that upon expiration of this Lease,it shall give the City peaceable possession of the Subject Property,together with the Improvements constructed thereon pursuant to this Lease. 10.Insurance.Lessee will comply with all insurance requirements contained in the City Towing Contract which are specifically incorporated herein by reference. 11.Indemnification.Lessee will indemnify and hold City harmless from any and all claims,including attorney's fees and costs,arising out of Lessee's use of the Subject Property, except to the extent caused by the negligence or willful misconduct of City or its officials, employees,contractors or invitees. 12.MDOT Acquisition.The parties acknowledge that during the term of this Lease the Minnesota Department of Transportation (MnDOT)may need to acquire by easement or fee title to all or a portion of the Subject Property for storm water ponding purposes.IfMnDOT acquires all or a portion of the Subject Property by eminent domain or negotiation,this Lease will terminate in all respects at the time of such acquisition.Lessee will not be entitled to any compensation paid by MnDOT to the City. City. 180556vl 226060vl 13.Assignment.Lessee may not assign this Lease without the written consent of the 3 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 15 14.Events of Default Defined.Any one or more of the following events shall be an "Event of Default"under this Lease: (a)Failure by Lessee to pay any payment required to be paid hereunder at the time specified herein;and (b)Failure by either party to observe and perform any covenant,condition or agreement on its part lo be observed or performed. 15.Remedies on Default.Whenever any Event of Default shall have happened and be continuing,the nondefaulting party may take,but only upon not less than five (5)days'written notice to the defaulting party,one or any combination of the following remedial steps: (a) If Lessee is in default,the City may:(i)without terminating this Lease,re- enter and take possession of the Subject Property and exclude Lessee from using the Subject Property until the Event of Default is cured;or (ii)terminate the Tenn of this Lease and exclude Lcssce from possession of the Subject Property. (b)Take any action at law or in equity which may appear necessary or desirable to enforce performance and observance of any obligation,agreement,or covenant contained herein. 16.No Remedy Exclusive.No remedy herein conferred upon or reserved to either party is intended to be exclusive and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Lease or now or hereafter existing at law or in equity.No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof,but any such right andpower may be exercised from time to time and as often as may be deemed expedient. 17.Binding Effect.This Lease shall inure to the benefit of and shall be binding upon Lessee,the City and their respective successors and assigns. 18.Severability.In the event any provision of this Lease shall be held invalid or unenforceable by any court of competent jurisdiction,such holding shall not invalidate or render unenforceable any other provision hereof. 19.Amendments,Changes and Modifications.This Lease may be amended or any of its terms modified only by written amendment authorized and executed by the City and Lessee. 4 180556vl 226060v1 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 16 20.Notices and Demands.Except as otherwise expressly provided in this Lease,a notice,demand,or other communication under the Lease by either party to the other shall be sufficiently given or delivered if it is dispatched by registered or certified mail,postage prepaid, return receipt requested,or delivered personally,to the following addresses (or to such other addresses as either party may notify the other): 180556vl 226060vl To Lessee:121 0RSM1wa1w WV€S Bobby &Steve's Auto World II,LLP 5 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 17 To City:City of St.Louis Park Attn:City Manager 5005 Minnetonka Boulevard St.Louis Park,Minnesota 55416-2518 IN WITNESS WHEREOF,the parties hereto have executed this Lease as of the date first above written. CITY OF ST.LOUIS PARK By:_ Jake Spano,Mayor By:_ Kim Keller,City Manager STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this_day of ,2023, by Jake Spano and Kim Keller,the Mayor and City Manager of the City of St.Louis Park,a Minnesota municipal corporation,on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 6 180556vl 226060v1 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 18 By:ft }Me Is:0NE LESSEE STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) II,,,The foregoing instrument w~kn~efo@this \l.ii daY.ofmu4~K .2023,»BC'a '.a II#fff&k(or Boy e Steve's Auto World II,LLP,a Minnesota limit 'bsility partnership, on behalf of saidpartnership. DANIELLE NICOLE FLEISCHMAN NOTARY PUBLIC -MINNESOTA MY COMMISSION EXPIRES 01131127 7 180556vl 226060vl City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 19 1I g.yr @ng c 2 $ a s #rote s tit, Pieesod a gt$t ti.odi.bepeon tis =."•-a#ivesis '•.,.,.I.:'##. 24 arm hist pue»»4 EXHIBIT "A" 8 180556v1 2260601 City council meeting of October 2, 2023 (Item No. 5f) Title: Resolution approving vehicle towing and impound lot lease agreement Page 20 Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5g Executive summary Title: Special assessment – sewer service line repair at 2824 Sumter Avenue South Recommended action: Motion to adopt a resolution authorizing the special assessment for the repair of the sewer service line at 2824 Sumter Avenue South, St. Louis Park, MN. P.I.D. 08-117-21-33-0096. Policy consideration: The proposed action is consistent with policy previously established by the city council. Summary: Schuyler Tilson-Doheny and Jesse Doheny, owners of the single-family residence at 2824 Sumter Avenue South, have requested the city authorize the repair of the sewer service line for their home and assess the cost against the property in accordance with the city’s special assessment policy. The city requires the repair of service lines to promote the general public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water and/or sewer service lines for existing homes was adopted by the city council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this is unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by city staff. The property owners hired a contractor and repaired the sewer service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the city’s special assessment program. The property owners have petitioned the city to authorize the sewer service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $9,300. Financial or budget considerations: The city has funds in place to finance the cost of this special assessment. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Beth Holida, office assistant Reviewed by: Emily Carr, assessing technician Austin Holm, utilities superintendent Jay Hall, public works director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5g) Page 2 Title: Special assessment – sewer service line repair at 2824 Sumter Avenue South Resolution No. 23 - ____ Resolution authorizing the special assessment for the repair of the sewer service line at 2824 Sumter Avenue South, St. Louis Park, MN P.I.D. 08-117-21-33-0096 Whereas, the property owners at 2824 Sumter Avenue South, have petitioned the City of St. Louis Park to authorize a special assessment for the repair of the sewer service line for the single family residence located at 2824 Sumter Avenue South; and Whereas, the property owners have agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and Whereas, the city council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the sewer service line. Now therefore be it resolved by the city council of the City of St. Louis Park, Minnesota, that: 1.The petition from the property owners requesting the approval and special assessment for the sewer service line repair is hereby accepted. 2.The sewer service line repair that was done in conformance with the plans and specifications approved by the Public Works Department and Department of Inspections is hereby accepted. 3.The total cost for the repair of the sewer service line is accepted at $9,300. 4.The property owners have agreed to waive the right to a public hearing, notice and appeal from the special assessment, whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5.The property owners have agreed to pay the city for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 4.93%. 6.The property owners have executed an agreement with the city and all other documents necessary to implement the repair of the sewer service line and the special assessment of all costs associated therewith. Reviewed for administration: Adopted by the city council Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5h Executive summary Title: Special assessment – sewer service line repair at 3157 Jersey Avenue South Recommended action: Motion to adopt a resolution authorizing the special assessment for the repair of the sewer service line at 3157 Jersey Avenue South, St. Louis Park, MN. P.I.D. 17-117-21-12-0169. Policy consideration: The proposed action is consistent with policy previously established by the city council. Summary: Clifford and Sara Courneya, owners of the single-family residence at 3157 Jersey Avenue South, have requested the city authorize the repair of the sewer service line for their home and assess the cost against the property in accordance with the city’s special assessment policy. The city requires the repair of service lines to promote the general public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water and/or sewer service lines for existing homes was adopted by the city council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this are unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by city staff. The property owners hired a contractor and repaired the sewer service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the city’s special assessment program. The property owners have petitioned the city to authorize the sewer service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $10,685. Financial or budget considerations: The city has funds in place to finance the cost of this special assessment. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Beth Holida, office assistant Reviewed by: Emily Carr, assessing technician Austin Holm, utilities superintendent Jay Hall, public works director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5h) Page 2 Title: Special assessment – sewer service line repair at 3157 Jersey Avenue South Resolution No. 23 - ____ Resolution authorizing the special assessment for the repair of the sewer service line at 3157 Jersey Avenue South, St. Louis Park, MN P.I.D. 17-117-21-12-0169 Whereas, the property owners at 3157 Jersey Avenue South, have petitioned the City of St. Louis Park to authorize a special assessment for the repair of the sewer service line for the single family residence located at 3157 Jersey Avenue South; and Whereas, the property owners have agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and Whereas, the city council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the sewer service line. Now therefore be it resolved by the city council of the City of St. Louis Park, Minnesota, that: 1.The petition from the property owners requesting the approval and special assessment for the sewer service line repair is hereby accepted. 2.The sewer service line repair that was done in conformance with the plans and specifications approved by the Public Works Department and Department of Inspections is hereby accepted. 3.The total cost for the repair of the sewer service line is accepted at $10,685. 4.The property owners have agreed to waive the right to a public hearing, notice and appeal from the special assessment, whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5.The property owners have agreed to pay the city for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 4.93%. 6.The property owners have executed an agreement with the city and all other documents necessary to implement the repair of the sewer service line and the special assessment of all costs associated therewith. Reviewed for administration: Adopted by the city council Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5i Executive summary Title: Special assessment – sewer service line repair at 2753 Alabama Avenue South. Recommended action: Motion to adopt a resolution authorizing the special assessment for the repair of the sewer service line at 2753 Alabama Avenue South, St. Louis Park, MN. P.I.D. 09-117-21-31-0143. Policy consideration: The proposed action is consistent with policy previously established by the city council. Summary: Leule Assmrew, owner of the single-family residence at 2753 Alabama Avenue South, has requested the city authorize the repair of the sewer service line for her home and assess the cost against the property in accordance with the city’s special assessment policy. The city requires the repair of service lines to promote the general public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water and/or sewer service lines for existing homes was adopted by the city council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this is unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by city staff. The property owner hired a contractor and repaired the sewer service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the city’s special assessment program. The property owner has petitioned the city to authorize the sewer service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $9,965. Financial or budget considerations: The city has funds in place to finance the cost of this special assessment. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Beth Holida, office assistant Reviewed by: Emily Carr, assessing technician Austin Holm, utilities superintendent Jay Hall, public works director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5i) Page 2 Title: Special assessment – sewer service line repair at 2753 Alabama Avenue South. Resolution No. 23 - ____ Resolution authorizing the special assessment for the repair of the sewer service line at 2753 Alabama Avenue South, St. Louis Park, MN P.I.D. 09-117-21-31-0143 Whereas, the property owner at 2753 Alabama Avenue South, has petitioned the City of St. Louis Park to authorize a special assessment for the repair of the sewer service line for the single family residence located at 2753 Alabama Avenue South; and Whereas, the property owner has agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and Whereas, the city council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the sewer service line. Now therefore be it resolved by the city council of the City of St. Louis Park, Minnesota, that: 1.The petition from the property owner requesting the approval and special assessment for the sewer service line repair is hereby accepted. 2.The sewer service line repair that was done in conformance with the plans and specifications approved by the Public Works Department and Department of Inspections is hereby accepted. 3.The total cost for the repair of the sewer service line is accepted at $9,965. 4.The property owner has agreed to waive the right to a public hearing, notice and appeal from the special assessment, whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5.The property owner has agreed to pay the city for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 4.93%. 6.The property owner has executed an agreement with the city and all other documents necessary to implement the repair of the sewer service line and the special assessment of all costs associated therewith. Reviewed for administration: Adopted by the city council Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5j Executive summary Title: Contract amendments related to the Beltline Station Development – Ward 1 Recommended action: Motion to adopt resolution approving the third amendment of the affordable contract for private development and related documents, with Beltline Station LLC, relating to construction commencement and completion dates of Beltline Station Development. Policy consideration: Does the city council wish to approve the proposed third amendment related to the affordable redevelopment contract, and related loan documents with Beltline Development LLC (an affiliate of Sherman Associates) to facilitate the proposed Beltline Station Development? Summary: In June 2022, the EDA and city entered into purchase agreement with Beltline Station LLC (“developer”) related to the Beltline Station Development. In June 2023, the EDA approved an amendment to the purchase agreement to extend the property closing date to September 15, 2023. In July 2023, the EDA entered into a redevelopment contract with Beltline Station LLC to construct the market rate components and parking ramp components of the development. From July 28 to August 29, 2023, the EDA and Sherman Associates solicited bids for the construction of the Beltline Station Development parking ramp, including 268 park and ride stalls for the Southwest Light Rail. Bidding closed on August 29 and despite extending the deadline 10 days, one bid was received. That bid was approximately $5.7 million higher than what the developer had allocated in its proforma. As a result, the developer could not close on its project financing and property acquisition by September 15. The developer’s team and staff have been collaborating on a redesign of the ramp that would reduce construction costs while ensuring compliance with city zoning codes. The developer plans to rebid the redesigned ramp construction contract in October 2023. Assumming a lower bid is received; Sherman Associates hopes to close on its financing and acquire the EDA’s property in early December. To allow some leeway with all that needs to occur, the developer requests its property closing date with the EDA be extended to January 31, 2024, and its required construction commencement and completion dates for the various project components be reasonably extended. Staff and EDA legal counsel recommend approval of the requested contract extensions. Financial or budget considerations: To enable the $142 million transit-oriented development to be financially feasible and secure private financing, the EDA and city council approved financial support for the affordable housing component of Beltline Station Development on June 20, 2022 and financial support for the market rate components on July 24, 2023. No additional assistance is being requested at this time. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Discussion; Resolution Prepared by: Jennifer Monson, redevelopment administrator Reviewed by: Greg Hunt, economic development manager Karen Barton, community development director, EDA executive director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5j) Page 2 Title: Contract amendments related to the Beltline Station Development – Ward 1 Discussion Background: In June 2022, the EDA and city entered into purchase agreement with Beltline Station LLC (“developer”) related to the Beltline Station Development. In June 2023, the EDA approved an amendment to the purchase agreement to extend the property closing date to September 15, 2023. In July 2023, the EDA entered into a redevelopment contract with Beltline Station LLC to construct the market rate components and parking ramp components of the development. From July 28 to August 29, 2023, the EDA and Sherman Associates solicited bids for the construction of the Beltline Station Development parking ramp, including 268 park and ride stalls for the Southwest Light Rail. Bidding closed on August 29 and despite extending the deadline 10 days, one bid was received. That bid was approximately $5.7 million higher than what the developer had allocated in its proforma. As a result, the developer could not close on its project financing and property acquisition by September 15, 2023. Sherman Associates, the EDA, and Met Council remain committed to the Beltline Station project. To bring the project to fruition, and to make the parking ramp financially feasible, the following steps have been or are in the process of being taken: • The Met Council has considered the original ramp bid solicitation as proof that the construction of the ramp has commenced, thereby meeting the required September 30, 2023 start date to retain the EDA’s CMAQ Grant with the Federal Transit Administration. • Sherman Associates and the EDA have rejected the original bid for the ramp and have worked collaboratively to redesign the ramp to reduce the ramp’s construction costs. The city council will be asked to consider an approval of a minor amendment to the ramp’s façade on Oct. 2, 2023. The redesign of the ramp meets the city’s architectural requirements for a minimum 60% of class I materials on all street facing facades. • Sherman Associates and the EDA have been working with Met Council to lessen the construction contract language where possible, which drove up some of the construction pricing of the ramp. • Met Council staff is seeking formal approval from Met Council and Hennepin County to provide an additional $1 million to its original $2.5 million for the provision of public parking at Beltline Blvd Station to account for inflation and construction cost increases. That would bring the Met Council’s total contribution toward construction of the public parking to $3.5 million. • Met Council and the EDA are working on an amendment to the cooperative construction agreement to allow for Met Council’s $3.5 million contribution be paid as costs are incurred, rather than after the ramp construction is completed thus reducing the developer’s carrying costs. Present considerations: Should the city council approve the recommended minor PUD amendment to the façade of the parking ramp on Oct. 2, 2023, Sherman Associates and the EDA will begin the process of rebidding the ramp. The tentative bidding schedule would be as follows: City council meeting of October 2, 2023 (Item No. 5j) Page 3 Title: Contract amendments related to the Beltline Station Development – Ward 1 Tentative schedule Responsible party Date PUD amendment approval: City council considers approval of the recommended administrative PUD amendment to the parking ramp. City Council October 2 Advertisement of legal notices: Staff will send legal notices pertaining to the construction bids to the Sun Sailor and Finance and Commerce to be published on October 19 and October 26. Staff October 19 Bid opening: The bidding details will be available for one month. Submitted bids would be opened on November 19, 2023. During this time, Sherman Associates and EDA staff will personally call construction companies to drive interest to the project. Staff & Sherman Associates November 30 Project closing: Should the second round of bids come within budget, Sherman Associates will be ready to close on all project financing and acquire the EDA’s property in early December. Sherman Associates December 11 The developer requests contract extensions until January 31, 2024, to complete the necessary redesign and rebidding of the ramp as well as to close on its financing and property purchase from the EDA. This date accounts for holidays and end of the year season. The extensions the city is being asked to consider include: • A 3rd Amendment to the affordable redevelopment contract extending the commencement and completion date of the affordable building. o Affordable building: March 31, 2024 – October 31, 2025 • Extensions to the EDA’s loan documents related to the contracts listed above. Staff and EDA legal counsel recommend the city council approve the requested extensions related to above listed contracts. Next steps: Met Council staff is bringing an amendment to the cooperative construction agreement to the Met Council for their consideration in early October. The amendment would increase Met Council’s contribution to the project by an additional $1 million. If approved, the EDA will be asked to consider an amendment to the cooperative construction agreement to account for the additional funds and approve an update to the language related to how and when the Met Council’s funds are distributed to the project. City council meeting of October 2, 2023 (Item No. 5j) Page 4 Title: Contract amendments related to the Beltline Station Development – Ward 1 Resolution No. 23-_____________ Resolution approving third amendment to contract for private development and related documents Be it resolved by the city council (the “city council”) of the city of St. Louis Park, Minnesota (the “city”) as follows: Section 1. Recitals; Authorization. (a) The St. Louis Park Economic Development Authority (the “authority”) and the city have heretofore approved the establishment of the Beltline Station Tax Increment Financing District No. 1 (the “TIF District No. 1”), a housing district, and Beltline Station Tax Increment Financing District No. 2 (the “TIF District No. 2” and together with TIF District No. 1, the “TIF districts”), a renewal and renovation district, within Redevelopment Project No. 1 (the “project”). (b) The authority and Beltline Development LLC, or an entity related thereto or affiliated therewith, each own portions of certain property within the Project, which has been the subject of certain preliminary negotiations between the parties for purposes of constructing a mixed-use development and related parking, including a parking ramp serving in part as a park and ride facility for Metro Transit’s proposed Southwest Light Rail Transit Beltline station on certain property in the project (the “development”). (c) On July 7, 2022, the city, authority and Beltline Station Limited Partnership (the “developer”) entered into a contract for private development, as amended by the first amendment to contract for private development, dated March 31, 2023, and the second amendment to contract for private development, dated June 5, 2023 (collectively, the “original affordable contract for private development”), relating to a portion of the development consisting of a portion of construction of approximately 82 units of affordable multifamily rental housing together with approximately 59 underground parking spaces (the “affordable minimum improvements”). Pursuant to the original affordable contract for private development, the city and the authority agreed to provide certain tax increment financing assistance to the developer and a loan from the city’s affordable housing trust fund in the amount of $618,238.00. (d) On September 5, 2023, a third amendment to the original affordable contract for private development was approved by the city council and the board of the authority, however, before it could be executed, the authority, the city, and the limited partnership negotiated additional revisions to account for certain delays and other changes and prepared a revised third amendment to contract for private development which amends the original affordable contract for private development (the “third amendment to affordable contract for private development” and together with the original affordable contract for private development, the “affordable contract for private development”), a form of which is on file with the city, to update the commencement and completion of construction dates for the affordable minimum improvements, as well as other changes. (e) The city council has reviewed the third amendment to affordable contract for private development and finds that the execution thereof and performance of the city’s obligations thereunder are in the best interest of the city and its residents. City council meeting of October 2, 2023 (Item No. 5j) Page 5 Title: Contract amendments related to the Beltline Station Development – Ward 1 Section 2. Approval of documents. (a) The city council approves the third amendment to affordable contract for private development in substantially the form presented to the city council, together with any related documents necessary in connection therewith, including without limitation all documents, exhibits, certifications, or consents referenced in or attached to the third amendment to affordable contract for private development (the “documents”). (b) The city council hereby authorizes the mayor and city manager, in their discretion and at such time, if any, as they may deem appropriate, to execute the documents on behalf of the city, and to carry out, on behalf of the city, the city’s obligations thereunder when all conditions precedent thereto have been satisfied. The documents shall be in substantially the form on file with the city and the approval hereby given to the documents includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by legal counsel to the city and by the officers authorized herein to execute said documents prior to their execution; and said officers are hereby authorized to approve said changes on behalf of the city. The execution of any instrument by the appropriate officers of the city herein authorized shall be conclusive evidence of the approval of such document in accordance with the terms hereof. This resolution shall not constitute an offer and the documents shall not be effective until the date of execution thereof as provided herein. (c) In the event of absence or disability of the officers, any of the documents authorized by this resolution to be executed may be executed without further act or authorization of the city council by any duly designated acting official, or by such other officer or officers of the city council as, in the opinion of the city attorney, may act in their behalf. Upon execution and delivery of the documents, the officers and employees of the city council are hereby authorized and directed to take or cause to be taken such actions as may be necessary on behalf of the city council to implement the documents. Section 3. Effective date. This resolution shall be effective upon approval. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5k Executive summary Title: Beltline Station Development Planned Unit Development minor amendment – Ward 1 Recommended action: Motion to adopt resolution approving a minor amendment to the Beltline Station Development Planned Unit Development to revise the official exhibits related to the exterior façade of the Beltline parking ramp. Policy consideration: Do the proposed façade revisions meet the requirements of the zoning ordinance and the Beltline Station Development Planned Unit Development (PUD)? Summary: The Beltline Station parking ramp is part of the Beltline Station Development PUD. It is located at the southeast corner of Beltline Boulevard and Highway 7, immediately north of the Beltline Boulevard light rail station. The structure is a six-level public/private parking ramp with 2,000 square feet of ground floor commercial. It will provide public parking for the residential components of the development and 268 public park and ride stalls for the southwest light rail/ Green Line Extension. The ramp is being jointly constructed by the City of St. Louis Park Economic Development Authority and Sherman Associates. The application is to amend the PUD official exhibits related to the exterior façade of the parking ramp, by removing the specially approved perforated metal panels and replacing that material with a minimum of 60% Class I materials on the street-facing facades. The proposed façade change meets the requirements of the city’s zoning requirements for the percentage of class I materials and meets the requirements of the approved PUD. The request is being processed as a minor amendment since the changes only alter the exterior materials and the changes meet the city’s zoning requirements, but represent visible changes beyond what staff wanted to approve administratively. Staff recommends approval. Financial or budget considerations: Sherman Associates, Metropolitan Council and city staff have been working on a redesign of the ramp’s façade as one of several strategies to reduce its construction costs. The planned perforated metal panels are the highest cost exterior material on the entire development site. To reduce costs, the project’s architect BKV has prepared an alternative scenario that meets the city’s architectural requirements and preserves other notable exterior features. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Resolution; renderings; elevations Prepared by: Jennifer Monson, redevelopment administrator Reviewed by: Sean Walther, planning manager / deputy community development director Karen Barton, community development director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5k) Page 2 Title: Beltline Station Development Planned Unit Development minor amendment – Ward 1 Resolution No. 23-____ A resolution amending the official exhibits related to PUD 22 Beltline Station Development parking ramp located at 3309 Beltline Boulevard Beltline Station Development Whereas, the city council approved ordinance 2650-22 on April 18, 2022 establishing the zoning requirements and official exhibits for PUD 22 Beltline Station Development, including the requirements for a six-level parking ramp; and Whereas, the St. Louis Park Economic Development Authority and its partner Sherman Associates have requested a minor amendment to the PUD official exhibits pages A4.09 parking ramp elevations and A4.10 parking ramp elevations to update the class I and class II materials on the exterior of the parking ramp; and Whereas, the updated materials meet the zoning ordinance requirements related to class I materials for street facing facades; and Now therefore be it resolved the city council of the City of St. Louis Park approves the minor PUD amendment related the Beltline Station Development parking ramp. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk City council meeting of October 2, 2023 (Item No. 5k) Title: Beltline Station Development Planned Unit Development minor amendment - Ward 1 Page 3 City council meeting of October 2, 2023 (Item No. 5k) Title: Beltline Station Development Planned Unit Development minor amendment - Ward 1 Page 4 EXTERIOR MATERIAL LEGEND MSTN-1 DECORATIVE MASONRY VENEER MANUF.: ARRISCRAFT STYLE: ARRISCLIP SYSTEM, 8"X24" AND 12"X24" ALTERNATE PATTERN VERTICALLY, 1/3 RUNNING BOND STACK; COLOR: LIMESTONE, TEXTURE: SMOOTH APC-2 SOLID PRECAST SPANDREL COLOR: WHITE AGGREGATE, FINISH: SANDBLAST APC-1 SOLID PRECAST COLUMN; COLOR: DARK GREY AGGREGATE, FINISH: SANDBLAST FBR-1 SOLID PRECAST PANEL WITH THIN-BRICK VENEER INLAY FSDG-1 FIBER CEMENT PANEL SIDING; MANUF. NICHIHA; ILLUMINATION SERIES, COLOR: COTTON FSDG-2 FIBER CEMENT PANEL SIDING; MANUF. NICHIHA; RIBBED SERIES, COLOR: COTTON FSDG-3A FIBER CEMENT PANEL SIDING; MANUF. NICHIHA; ILLUMINATION SERIES, COLOR: TBD. MIX: 33.3% OF FSDG-3 AREA* FSDG-3B FIBER CEMENT PANEL SIDING; MANUF. NICHIHA; ILLUMINATION SERIES, COLOR: TBD. MIX: 33.3% OF FSDG-3 AREA* FSDG-3C FIBER CEMENT PANEL SIDING; MANUF. NICHIHA; ILLUMINATION SERIES, COLOR: TBD. MIX: 33.3% OF FSDG-3 AREA* *REFER TO EXTERIOR RENDERINGS FOR FSDG-3 PATTERN LEVEL 1 100' - 0" LEVEL 2 111' - 2" LEVEL P1 88' - 10" LEVEL 3 122' - 4" LEVEL 4 133' - 6" ROOF 166' - 5 1/2" LEVEL 6 155' - 10" LEVEL 5 144' - 8" LEVEL 6A 158' - 10" LEVEL 5A 147' - 8" LEVEL 4A 136' - 6" LEVEL 3A 125' - 4" LEVEL 2A 114' - 2" LEVEL 1A 103' - 0" LEVEL 0 99' - 0" LEVEL P1A 91' - 10" 2 5 6 7 93841.3 2.3 7.6 11' - 2"11' - 2"11' - 2"11' - 2"11' - 2"4' - 0"7' - 2"2' - 0 1/2"10' - 7 1/2"11' - 2"11' - 2"11' - 2"11' - 2"11' - 2"11' - 2"17' - 11 1/2"68' - 6"4 A553 2 A551 4 A551 5 A551 16' - 0"23' - 0"2.4 3.3 L0-C FBR-1 MSTN-1 MSTN-1 AE02 AE024' - 0"7' - 0"12' - 0"S1 103S2S2S2S1 S3 S3 S3 S3 S3 CLOCK TOWER 186' - 5 1/2" AE04 AE15 SIGN HEIGHT8' - 6"AE09 AE09 AE17 21' - 10" AT BASE OF CLOCK TOWER, COPING TO COVER ALL STRUCTURAL STEEL BASE CONNECTIONS 14' - 0" FBR-1 APC-1APC-2AE17AE17 FSDG-3A LEVEL 1 100' - 0" LEVEL 2 111' - 2" D LEVEL 3 122' - 4" LEVEL 4 133' - 6" ROOF 166' - 5 1/2" LEVEL 6 155' - 10" LEVEL 5 144' - 8" C B AC.8 20' - 0"66' - 5 1/2"10' - 7 1/2"11' - 2"11' - 2"11' - 2"11' - 2"11' - 2"1 A551 2 A553 17' - 11 1/2"68' - 6"6"12' - 2"1 A553 AE10 AE13 AE02 S3 S3 S3 S3 S3 AE01 AE01 AE01 AE01 AE01 6 A551 CLOCK TOWER 186' - 5 1/2" AE08 AE04 SIGN HEIGHT8' - 6"AE09AE16 AE16 AE10 AE17 BUILDING #1 SKYWAY BEYOND AE18 APC-2 APC-1 FBR-1 FBR-1 FSDG-1 FSDG-2 AE17AE17 Architecture Interior Design Landscape Architecture Engineering 222 North Second Street Long & Kees Bldg Suite 101 Minneapolis, MN 55401 612.339.3752 www.bkvgroup.com © 2021 BKV Group SHEET NUMBER SHEET TITLE DRAWN BY CHECKED BY COMMISSION NUMBER PROJECT TITLE CONSULTANTS CERTIFICATION Autodesk Docs://2146-02 Beltline Blvd (2023)/2146-02_BeltlineBlvd_PARKING_AI_2023.rvt9/25/2023 3:06:37 PMAAJ JDE 2146-02 A4.09 EXTERIOR ELEVATION BELTLINE BOULEVARD PARKING RAMP ARCHITECTURAL KEYNOTES AE01 ALUMINUM STOREFRONT - SEE DETAILS AE02 PREFINISHED ALUMINUM CAP FLASHING - COLOR: BLACK AE04 PAINTED STEEL FRAME W/ PERFORATED SCREENING AE08 STAINED PRECAST SPANDREL PANEL TO MATCH STAIR TOWER C COLOR; TYPICAL AT ALL PUNCHED OPENINGS AE09 METRO TRANSIT SIGNAGE; FINAL PLACEMENT AND DESIGN DIRECTED BY METRO TRANSIT AE10 COILING GARAGE DOOR, HIGH SPEED DURABILITY AND USE; COLOR: DARK GREY, TRANSLUCENT PANELS FOR VISIBILITY AE13 FULLY ADHERED EPDM ROOF OVER SPEED RAMP AE15 SURFACE MOUNTED CLOCK TOWER CANISTER, BACKLIGHTED AND MOUNTED TO STEEL FRAME; BASIS OF DESIGN: ELECTRIC TIME COMPANY; CUSTOM SIZE CLOCK FACE, DIAL/HAND DESIGN SELECTED BY ARCHITECT AE16 VEHICLE CLEARANCE CRASH BAR AE17 PRECAST REVEAL AE18 STEEL BOLLARD A4.09 1/8" = 1'-0" 1 OVERALL EXTERIOR ELEVATION -SOUTH A4.09 1/8" = 1'-0" 2 OVERALL EXTERIOR ELEVATION -EAST ISSUE # DATE DESCRIPTION 04/12/2023 CLIENT/MET COUNCIL REVIEW 05/19/2023 CD SET 1 07/28/2023 PLAN REVIEW RESPONSE 2 08/23/2023 ADDENDUM 04 1 1 2 2 City council meeting of October 2, 2023 (Item No. 5k) Title: Beltline Station Development Planned Unit Development minor amendment - Ward 1 Page 5 EXTERIOR MATERIAL LEGEND MSTN-1 DECORATIVE MASONRY VENEER MANUF.: ARRISCRAFT STYLE: ARRISCLIP SYSTEM, 8"X24" AND 12"X24" ALTERNATE PATTERN VERTICALLY, 1/3 RUNNING BOND STACK; COLOR: LIMESTONE, TEXTURE: SMOOTH APC-2 SOLID PRECAST SPANDREL COLOR: WHITE AGGREGATE, FINISH: SANDBLAST APC-1 SOLID PRECAST COLUMN; COLOR: DARK GREY AGGREGATE, FINISH: SANDBLAST FBR-1 SOLID PRECAST PANEL WITH THIN-BRICK VENEER INLAY FSDG-1 FIBER CEMENT PANEL SIDING; MANUF. NICHIHA; ILLUMINATION SERIES, COLOR: COTTON FSDG-2 FIBER CEMENT PANEL SIDING; MANUF. NICHIHA; RIBBED SERIES, COLOR: COTTON FSDG-3A FIBER CEMENT PANEL SIDING; MANUF. NICHIHA; ILLUMINATION SERIES, COLOR: TBD. MIX: 33.3% OF FSDG-3 AREA* FSDG-3B FIBER CEMENT PANEL SIDING; MANUF. NICHIHA; ILLUMINATION SERIES, COLOR: TBD. MIX: 33.3% OF FSDG-3 AREA* FSDG-3C FIBER CEMENT PANEL SIDING; MANUF. NICHIHA; ILLUMINATION SERIES, COLOR: TBD. MIX: 33.3% OF FSDG-3 AREA* *REFER TO EXTERIOR RENDERINGS FOR FSDG-3 PATTERN LEVEL 1 100' - 0" LEVEL 2 111' - 2" LEVEL P1 88' - 10" LEVEL 3 122' - 4" LEVEL 4 133' - 6" ROOF 166' - 5 1/2" LEVEL 6 155' - 10" LEVEL 5 144' - 8" LEVEL 6A 158' - 10" LEVEL 5A 147' - 8" LEVEL 4A 136' - 6" LEVEL 3A 125' - 4" LEVEL 2A 114' - 2" LEVEL 1A 103' - 0" LEVEL 0 99' - 0" LEVEL P1A 91' - 10" 25679384 1.32.37.6 2 A552 3 A552 2.43.3 66' - 5 1/2"2' - 0 1/2"17' - 11 1/2"23' - 0"3' - 4"11' - 2"1' - 6"20' - 10"15' - 10"11' - 2"11' - 2"11' - 2"11' - 2"11' - 2"11' - 2"10' - 7 1/2"20' - 0"7' - 2"4' - 0"11' - 2"11' - 2"11' - 2"11' - 2"11' - 2"AE02 AE02 AE02 AE05 FBR-1 CLOCK TOWER 186' - 5 1/2" AE04 TYP. 3' - 0" 5 A910 4 A910 APC-1 APC-2 FSDG-1 FSDG-2 FSDG-3A FBR-1 D LEVEL 6A 158' - 10" LEVEL 5A 147' - 8" LEVEL 4A 136' - 6" LEVEL 3A 125' - 4" LEVEL 2A 114' - 2" LEVEL 1A 103' - 0" LEVEL 0 99' - 0" LEVEL P1A 91' - 10"11' - 2"11' - 2"11' - 2"11' - 2"11' - 2"4' - 0"7' - 2"CBA C.8 3 A551 11' - 2"9' - 8"16' - 0"23' - 0"3' - 10"48' - 10"30' - 2"MSTN-1 AE02 AE05 3 A553 AE14 FBR-1 S2b 104A AE04 AE09 AE02 BUILDING #1 AE19 APC-2 APC-1 FBR-1 AE17AE17 FSDG-3A Architecture Interior Design Landscape Architecture Engineering 222 North Second Street Long & Kees Bldg Suite 101 Minneapolis, MN 55401 612.339.3752 www.bkvgroup.com © 2021 BKV Group SHEET NUMBER SHEET TITLE DRAWN BY CHECKED BY COMMISSION NUMBER PROJECT TITLE CONSULTANTS CERTIFICATION Autodesk Docs://2146-02 Beltline Blvd (2023)/2146-02_BeltlineBlvd_PARKING_AI_2023.rvt9/25/2023 3:06:49 PMAAJ JDE 2146-02 A4.10 EXTERIOR ELEVATION BELTLINE BOULEVARD PARKING RAMP EXTERIOR ELEVATION KEYNOTES AE02 PREFINISHED ALUMINUM CAP FLASHING - COLOR: BLACK AE04 PAINTED STEEL FRAME W/ PERFORATED SCREENING AE05 ELEVATED PEDESTRIAN WALKWAY PER BUILDING 1 DESIGN (N.I.C.) AE09 METRO TRANSIT SIGNAGE; FINAL PLACEMENT AND DESIGN DIRECTED BY METRO TRANSIT AE14 MECHANICAL LOUVER; COLOR: DARK GREY AE17 PRECAST REVEAL AE19 BUILDING ADDRESS LOCATION - CONFIRM MINIMUM DIMENSIONS W/ CITY REQUIREMENTS; FINAL SIGNAGE BY SIGNAGE VENDOR A4.10 1/8" = 1'-0" 1 OVERALL EXTERIOR ELEVATION -NORTH A4.10 1/8" = 1'-0" 2 OVERALL EXTERIOR ELEVATION -WEST ISSUE # DATE DESCRIPTION 04/12/2023 CLIENT/MET COUNCIL REVIEW 05/19/2023 CD SET 1 07/28/2023 PLAN REVIEW RESPONSE 2 08/23/2023 ADDENDUM 04 1 2 2 City council meeting of October 2, 2023 (Item No. 5k) Title: Beltline Station Development Planned Unit Development minor amendment - Ward 1 Page 6 Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5l Executive summary Title: Resolution to commence eminent domain action for public purposes – Phase 1: Cedar Lake Road (city project no. 4023-1100) – Ward 4 Recommended action: Motion to adopt Resolution authorizing condemnation of land for public purposes – Cedar Lake Road improvement project (4023-1100). Policy consideration: Does the council wish to authorize the use of eminent domain to ensure the necessary land can be assembled to keep Phase 1 project on schedule for 2024 construction? Summary: On Feb. 6, 2023, the city council approved the preliminary layout for the Cedar Lake Road and Louisiana Avenue improvement projects. The project phasing and schedule: 1. Cedar Lake Road rehabilitation (TH169 to Rhode Island Avenue) – project no. 4023-1100 o Construction 2024 2. Cedar Lake Road (Rhode Island Avenue to Kentucky Avenue) and Louisiana Avenue rehabilitation (Wayzata Boulevard to BNSF railroad) – project no. 4024-1100 o Private utility work in 2024 and 2025 o Construction 2025 and 2026 Additional information on this project and phasing is available in the Aug. 28, 2023 study session report. With Phase 1 scheduled for construction next year, the city's right of way consultant has been working with the property owners to acquire the necessary easements. The project team believes many of the properties will agree to the offers presented based on the appraisal. Staff’s goal is to not have to use eminent domain. However, to keep Phase 1 of this project on schedule, the city attorney has recommended that we begin the eminent domain process as a backup if needed. This will ensure that the project can start in the spring of 2024 and achieve substantial completion by late fall of 2024. Financial or budget considerations: The acquisition of land is included in the overall project estimate and has been included in the city's capital improvement plan (CIP) for 2024. The project will be paid for using municipal state aid (MSA), utility funds, federal aid, congressionally directed spending, and state appropriation. The total estimated cost for the easements needed for Phase 1 of this project is $1,020,000. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Discussion Resolution Easement layout Aug. 28, 2023 study session report Location map Prepared by: Joe Shamla, engineering project manager Reviewed by: Debra Heiser, engineering director; Soren Mattick, city attorney Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5l) Page 2 Title: Resolution to commence eminent domain action for public purposes – Phase 1: Cedar Lake Road (city project no. 4023-1100) – Ward 4 Discussion Background: On Feb. 6, 2023, the city council approved the preliminary layout for the Cedar Lake Road improvement project. To construct this project as shown on the approved layout, the city needs to acquire (purchase) both permanent and temporary easements from private property owners. What is eminent domain? Cities can acquire real property or easements through eminent domain, also known as condemnation. Essentially, eminent domain is a means to require an owner to sell land to a city to be used for a public purpose. This procedure requires a formal court action, and a city must pay an owner for the value of the land and/or the damages to the land - if the city is taking only part of it, such as for an easement. Right of way acquisition activities Construction of the approved layout for the project will require the purchase of both temporary and permanent easements from 44 parcels adjacent to the project area. These easements need to be acquired prior to the city being authorized to solicit bids for the project. Temporary easements are only needed for the duration of construction and will expire when construction is complete. Permanent easements are needed for the construction of sidewalk and cycletrack. The city's right of way consultant, SRF Consulting Group, has completed pre-acquisition activities, which include the following: • Property owner introductory letter, questionnaire, and acquisition brochure • Field title reviews • Appraisals • Parcel survey • Conveyance document preparation • Offer letters The 42 properties have received offer letters for the easements. The project team believes many of the properties will agree to the offers presented based on the appraisal. However, to keep the project on schedule, the city attorney recommends the initiation of the eminent domain process to ensure that the easements will be acquired in time for 2024 construction. The first step in this process is council approval of a resolution authorizing condemnation of land for public purposes. Approval of the resolution will allow for condemnation by the quick- take method, which allows the city to obtain private property prior to a final determination of compensation for the property. This method will only be used if negotiations and subsequent acquisitions do not occur in a timely manner. Negotiations are underway with property owners; the actual costs will not be known until property owner settlements are finalized. The current estimate shown below does not include the cost for the drainage and utility easement for the stormwater infiltration system proposed in the Westwood Lutheran Church parking lot. Staff is still working with the church on the design of the infiltration system and the extent of the easement needed. The resolution refers to parcel numbers; what follows is a summary of the parcel addresses, easement types and areas. City council meeting of October 2, 2023 (Item No. 5l) Page 3 Title: Resolution to commence eminent domain action for public purposes – Phase 1: Cedar Lake Road (city project no. 4023-1100) – Ward 4 Parcel number Property address Permanent easement area (square feet) Temporary easement area (square feet) Appraisal 2 9425 Cedar Lake Road 0 706 $800 3 9415 Cedar Lake Road 0 842 $1,000 11 9015 Cedar Lake Road 0 1,120 $1,300 12 9001 Cedar Lake Road 870 10,262 $30,400 13 2530 Boone Avenue 0 1,245 $1,500 14 2529 Boone Avenue S 475 491 $3,500 15 2514 Aquila Avenue S 533 490 $5,300 16 2515 Aquila Avenue S 365 809 $3,200 17 2510 Zinran Avenue S 436 683 $3,600 18 2505 Zinran Avenue S 60 643 $3,700 19 2504 Yukon Avenue S 474 565 $3,600 20 2501 Yukon Avenue S 194 849 $14,550 21 2500 Xylon Avenue S 54 621 $2,700 22 2501 Xylon Avenue S 0 661 $800 23 2600 Burd Place 0 803 $900 24 2601 Burd Place 297 2,455 $5,400 26 8031 Cedar Lake Road 630 1,274 $6,000 27 8025 Cedar Lake Road 391 1,885 $12,100 28 8019 Cedar Lake Road 206 630 $2,850 29 8013 Cedar Lake Road 206 720 $3,950 30 8007 Cedar Lake Road 215 712 $2,200 31 8001 Cedar Lake Road 256 671 $2,500 32 7931 Cedar Lake Road 206 720 $3,200 33 7925 Cedar Lake Road 206 720 $4,700 34 7919 Cedar Lake Road 206 450 $2,650 35 7911 Cedar Lake Road 206 448 $2,400 36 7905 Cedar Lake Road 138 583 $1,600 140 2420 Rhode Island Avenue S 0 199 $300 141 7910 Cedar Lake Road 33 373 $700 142 7918 Cedar Lake Road 507 1,240 $5,600 143 7924 Cedar Lake Road 1,029 1,558 $26,600 144 8000 Cedar Lake Road 1,417 1,682 $9,700 145 8010 Cedar Lake Road 805 1,449 $6,700 146 8016 Cedar Lake Road 625 900 $4,900 147 8022 Cedar Lake Road 621 1,123 $6,200 148 8030 Cedar Lake Road 1,226 1,014 $9,700 149 8201 Virginia Circle S 293 761 $2,800 166 8515 25th Street W 198 562 $1,900 167 8521 25th Street W 53 401 $900 177 8900 Cedar Lake Road 157 700 $1,900 192 2542 Flag Avenue S 320 947 $3,100 194 9400 Cedar Lake Road 11,894 11,210 $121,200 Total $328,600 City council meeting of October 2, 2023 (Item No. 5l) Page 4 Title: Resolution to commence eminent domain action for public purposes – Phase 1: Cedar Lake Road (city project no. 4023-1100) – Ward 4 Financial or budget considerations: The cost for the easements included in this condemnation action is estimated to be $328,600, which does not include the easement for the stormwater infiltration basin under the Westwood Lutheran church property. Staff is working with the church on the design of the infiltration system and easement extents. The acquisition of all the permanent and temporary easements for the Phase 1 of this project is estimated at $1,020,000. Next steps: The project schedule for Phase 1 of this project is as follows: #CedarLou Phase 1 (2024) 60 percent plans complete August 2023 File for easement condemnation at district court Oct. 27, 2023 90 percent plans complete November 2023 Final plan public engagement January 2024 City council approval of final plans January 2024 Tree removal of impacted trees February 2024 Phase 1 easement acquisition complete February 2024 Private utility relocations Phase 1 Spring 2024 Reconstruct Cedar Lake Road (Jordan Avenue to Rhode Island Avenue) May - November 2024 City council meeting of October 2, 2023 (Item No. 5l) Page 5 Title: Resolution to commence eminent domain action for public purposes – Phase 1: Cedar Lake Road (city project no. 4023-1100) – Ward 4 Resolution No. 23-___ Resolution authorizing condemnation of land for public purposes Whereas, the city council of the City of St. Louis Park does hereby determine that it is necessary and for a public use and purpose to acquire fee title and/or permanent and temporary easements over the property legally described on the attached Exhibit "A", subject to engineering modifications, if any, for purposes in connection with the Cedar Lake Road improvement project; and Whereas, city staff and consultants have and will continue to work with the property owners to acquire the necessary property; and Whereas, the city council finds that construction timing makes it necessary to acquire the necessary fee title and/or easements as soon as possible in order for the project to proceed in an efficient, cost-effective and expeditious manner. Now therefore be it resolved by the city council of the City of St. Louis Park, Minnesota: 1. That the city attorney is authorized to commence eminent domain proceedings pursuant to Minnesota Statutes Chapter 117 to acquire the necessary fee title and/or permanent and temporary easements over the properties identified on the attached Exhibit "A", subject to engineering modifications, if needed. 2.That the city attorney is authorized to acquire the necessary property interests pursuant to the "quick take" provisions of Minnesota Statutes Section 117.042. 3.That the mayor and the city manager are authorized to execute all documents necessary, in the opinion of the city attorney, to effect the acquisition of the necessary property interests. 4.The city has obtained appraisals of the property being acquired and staff is authorized to continue negotiating with the property owners relating to the acquisition of the property and to acquire the property from the property owners by negotiation if possible. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk City council meeting of October 2, 2023 (Item No. 5l) Page 6 Title: Resolution to commence eminent domain action for public purposes – Phase 1: Cedar Lake Road (city project no. 4023-1100) – Ward 4 Exhibit "A" Parcel 2 That part of the North Half the Southwest quarter of Section 7, Township 117, Range 21, described as follows: Commencing at the Southwest corner of said north Half of the Southwest Quarter of said Section 7; thence East along the South line of said North Half of the Southwest Quarter, 375 feet to the actual point of beginning of the land to be described; thence continuing East a distance of 100 feet; thence North parallel to the West line of said Section 7, a distance of 437.2 feet more or less to the South line of the Cedar Lake Road as now laid out and traveled; thence Southwesterly along the Southerly line of said road, 101.2 feet more or less to its intersection with a line drawn parallel to the West line of said Section from the actual point of beginning; thence South parallel with the West line of said Section 7 to the point of beginning, Hennepin County, Minnesota. Parcel 3 That part of the North 1/2 of the Southwest 1/4 in Section 7, Township 117, Range 21 described as follows: Commencing at the Southwest corner of said North 1/2 of the Southwest 1/4 of said Section 7; thence East along the South line of said North 1/2 of the Southwest 1/4, 475 feet to the actual point of beginning of the land to be described; thence continuing East a distance of 100 feet; thence North parallel to the West line of said Section 7 to the South line of the Cedar Lake road as now laid out and traveled; thence Southwesterly along the Southerly line of said road to its intersection with a line drawn parallel to the West line of said section from the actual point of beginning; thence South parallel with the West line of said Section 7 to the point of beginning, Hennepin County, Minnesota. Parcel 11 Lot 2, Block 1, Eldridge 5th Addition, Hennepin County, Minnesota. Parcel 12 That part of the Northeast Quarter of the Southwest Quarter lying South of Ceder Lake Road and Easterly of a line described as: Beginning at a point in the South line of the said Northeast Quarter of the Southwest Quarter, 200 feet West of the Southeast corner thereof; thence North parallel with the East line of said quarter-quarter 300 feet; thence deflecting to the left in a Northwesterly direction at an angle of 55 degrees 44 minutes a distance of 532.9 feet; thence deflecting to the left in a Westerly direction at an angle of 38 degrees 51 minutes a distance of 190 feet; thence deflecting to the right in a Northerly direction at an angle of 90 degrees 00 minutes to the centerline of Cedar Lake Road and there terminating, all in Section 7, Township 117, Range 21, Hennepin County, Minnesota. Parcel 13 Lot 1, Block 6, West Texa-Tonka Hills, Hennepin County, Minnesota. Parcel 14 Lot 25, Block 5, West Texa-Tonka Hills, Hennepin County, Minnesota. Parcel 15 Lot 1, Block 5, West Texa-Tonka Hills, Hennepin County, Minnesota. City council meeting of October 2, 2023 (Item No. 5l) Page 7 Title: Resolution to commence eminent domain action for public purposes – Phase 1: Cedar Lake Road (city project no. 4023-1100) – Ward 4 Parcel 16 Lot 13, Block 4, West Texa-Tonka Hills, Hennepin County, Minnesota. Parcel 17 Lot 1, Block 4, West Texa-Tonka Hills, Hennepin County, Minnesota. Parcel 18 Lot 15 except the South 8 feet thereof, Block 3, West Texa-Tonka Hills, Hennepin County, Minnesota. Parcel 19 Lot 1, Block 3, West Texa-Tonka Hills, Hennepin County, Minnesota. Parcel 20 Lot 30, Block 2, West Texa-Tonka Hills, Hennepin County, Minnesota. Parcel 21 Lot 1, Block 2, West Texa-Tonka Hills, Hennepin County, Minnesota. Parcel 22 Lot 1, Block 1, West Texa-Tonka Hills, Hennepin County, Minnesota. Parcel 23 Lot 1, Auditor's Subdivision No. 302, Hennepin County, Minnesota. Parcel 24 That part of Lot 18, "Auditor's Subdivision Number 302, Hennepin County, Minnesota", lying Westerly of a line drawn from a point in the South line of said Lot 18, distant 110.60 feet West of the Southeast corner thereof to a point in the North line of said Lot 18, distant 115.20 feet West of the Northeast corner thereof, Hennepin County, Minnesota. Parcel 26 Lot 21, Block 1, South Westwood Hills Second Addition, Hennepin County, Minnesota. Parcel 27 Lot 22, Block 1, South Westwood Hills Second Addition, Hennepin County, Minnesota. Parcel 28 Lot 23, Block 1, South Westwood Hills Second Addition, Hennepin County, Minnesota. Parcel 29 Lot 24, Block 1, South Westwood Hills Second Add, Hennepin County, Minnesota. Parcel 30 Lot 25, Block 1, South Westwood Hills Second Addition, Hennepin County, Minnesota. City council meeting of October 2, 2023 (Item No. 5l) Page 8 Title: Resolution to commence eminent domain action for public purposes – Phase 1: Cedar Lake Road (city project no. 4023-1100) – Ward 4 Parcel 31 Lot 26, Block 1, South Westwood Hills Second Addition, according to the recorded plat thereof, and situate in Hennepin County, Minnesota. Parcel 32 Lot 27, Block 1, South Westwood Hills Second Addition, Hennepin County, Minnesota. Parcel 33 Lot 28, Block 1, South Westwood Hills Second Addition, Hennepin County, Minnesota. Parcel 34 Lot 29, Block 1, South Westwood Hills Second Addition, Hennepin County, Minnesota. Parcel 35 Lot 30, Block 1, South Westwood Hills Second Addition, Hennepin County, Minnesota. Parcel 36 Lot 31, Block 1, South Westwood Hills Second Addition, Hennepin County, Minnesota. Parcel 140 Lot 13, Block 6, Westwood Hills First Addition, Hennepin County, Minnesota. Parcel 141 Lot 14, Block 6, Westwood Hills First Addition, Hennepin County, Minnesota. Parcel 142 Lot 14, Block 7, Westwood Hills First Addition, Hennepin County, Minnesota. Parcel 143 Lot 15, Block 7, Westwood Hills First, Hennepin County, Minnesota. Parcel 144 Lot 1, Block 2, Westwood Hills Green Addition, except that part lying Westerly of a line drawn parallel with and Six feet Easterly of and measured at right angles to the Southwesterly line of said lot and the extension thereof, according to the recorded plat on file or of record in the office of the Register of Deeds in and for Hennepin County and State of Minnesota. Parcel 145 All of Lot 28, and that part of Lot 1, lying Westerly of a line drawn parallel with and 6 feet Easterly of and measured at right angles to the Southwesterly line of said Lot and the extension thereof, all in Block 2, Westwood Hills Green Addition, Hennepin County, Minnesota. Parcel 146 Lot 27, Block 2, Westwood Hills Green Addition, Hennepin County, Minnesota. City council meeting of October 2, 2023 (Item No. 5l) Page 9 Title: Resolution to commence eminent domain action for public purposes – Phase 1: Cedar Lake Road (city project no. 4023-1100) – Ward 4 Parcel 147 Lot 26, Block 2, Westwood Hills Green Addition, Hennepin County, Minnesota. Parcel 148 Lot 25, Block 2, Westwood Hills Green Addition, Hennepin County, Minnesota. Parcel 149 Lot 1, Block 3, Westwood Hills Green Addition, Hennepin County, Minnesota. Parcel 166 That part of the Lot 12, Block 7, West Texa-Tonka Hills lying East of a line drawn parallel to the West line of said Lot 12, and 10 feet Easterly of as measured along the North line of said Lot 12 from the Northwest corner thereof, Hennepin County, Minnesota. Parcel 167 That part of Lot 11 lying East of a line drawn parallel to the West line of said Lot 11 and 10 feet Easterly of, as measured along the North line of said Lot 11 from the Northwest corner thereof, and That part of Lot 12 lying West of a line drawn parallel to the West line of said Lot 12 and 10 feet Easterly, of, as measured along the North line of said Lot 12 from the Northwest corner thereof, Block 7, West Texa-Tonka Hills, Hennepin County, Minnesota. Parcel 177 Lot 15, Block 2, Cedar Knoll Manor, Hennepin County, Minnesota. Parcel 192 Lot 8, Block 2, Aretz 3rd Addition, Hennepin County, Minnesota. Parcel 194 That part of the Northwest 1/4 of the Southwest 1/4 of Section 7, Township 117 North, Range 21, West of the 5th Principal Meridian, lying West of Aretz 3rd Addition North of the center line of Cedar Lake Road and South of a line drawn from the Northwest corner of Lot 4, Block 2, of Aretz 3rd Addition to a point on the West line of said Southwest 1/4 of said Section 7, 221 feet South of the Northwest corner of said Southwest 1/4, Hennepin County, Minnesota. PERMANENT ROADWAY EASEMENT TEMPORARY CONSTRUCTION EASEMENT PROPERTY NUMBER EXISTING PROPERTY LINE EXISTING RIGHT-OF-WAY PROPOSED RIGHT-OF-WAY PROPOSED TEMPORARY EASEMENT NORT H NORT H NO R T H CEDAR LAKE ROAD RIGHT-OF-WAY LAYOUT SEPTEMBER 2023 City council meeting of October 2, 2023 (Item No. 5l) Title: Resolution to commence eminent domain action for public purposes – Phase 1: Cedar Lake Road (city project no. 4023-1100) - Ward 4 Page 10 CEDAR LAKE R D LOUISIANA AVE S22NDST W 18THST W 16THST W CEDARMANOR LAKE HANNAN LAKE VICTORIA LAKE COBBLECREST LAKE WESTWOODLAKE WESTLING POND Northside Park Lamplighter Park Cedar Knoll Park Westwood Hills Nature Center 29TH ST W MINNETONKA BLVDHIGHWAY 16914TH ST W WAYZATABLVD 28TH ST WTEXASAVESINTERSTATE 394 27TH ST W 22ND ST W CLUB RD 24TH ST W PENNSYLVANIA AVE SVIRGINIA CIR N RHODE ISLAND AVE SFLAG AVE S25TH ST W ZINRAN AVE SFRANKLINAVEW VICTORIA W AYUTAHDR VIRGINIAAVESKENTUCKY AVESWESTWOOD HILLS DRBURD PLWYOMINGAVESGETTY S BURGAVESQ U EB E C A V E S OREGON AVE S18TH ST W 16TH ST W13THLNW 2 6 T H S T WHILLSBOROAVESFAIRWAYLN BOONEAVES JORDANAVESINDEPENDENCEAVESW ESTMORELANDLN O R EGONCT13 1/2 ST W QUEBECDR AQUILAAVESMARYLAND AVE SNEVADA AVE SDECATUR AVE SVIRGINIA CIR S 22ND LN W Y UKONAVES23RD ST W T E X A TONKAAVEUTAH AVESCAVELL A VESSTANLEN RD XYLONAVESEB I394 TOLOUISIANAAVE S WESTWOODHILLSCURV0 0.5 10.25 Miles Cedar Lake Road and Louisiana Avenue Improvements Legend 2024 construction 2025-2026 construction Municipal boundary RHODEISLAND A VESSUMTERAVESCity council meeting of October 2, 2023 (Item No. 5l) Title: Resolution to commence eminent domain action for public purposes – Phase 1: Cedar Lake Road (city project no. 4023-1100) - Ward 4 4 Page 11 Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5m Executive summary Title: Resolution accepting work and authorizing final payment for 2023 street maintenance project (4023-1200) – Ward 4 Recommended action: Motion to adopt resolution accepting work and authorizing final payment in the amount of $27,818.19 for the 2023 Street Maintenance project with OMG Midwest, Inc. dba Minnesota Paving & Materials – city contract No. 35-23. Policy consideration: Not applicable Summary: On March 20, 2023, the city council awarded a contract for the 2023 Street Maintenance project. This project was advertised, bid and awarded to OMG Midwest, Inc. dba Minnesota Paving & Materials in the amount of $468,356.58. The project consisted of edge milling the existing pavement and overlaying a layer of bituminous pavement. This was the city's third year of maintenance projects using this technique, which replaced sealcoating as a method of extending the life of a street. The contractor completed the work within the contract time allowed according to approved plans and specifications. The final contract cost of $556,363.73 is $88,007.15 (18.8%) more than the contract as awarded. The increase in cost is due to a request from the public works department to add two additional street segments to the project scope. The streets added will be used as a detour route for the Cedar Lake Road project in 2024-2026. The work will extend the life of the streets and ensure that they will remain in adequate condition even with the increase in traffic. In addition, the timing coincides with the scheduled restriping of the existing bike lanes; having new pavement resulted in a better finish and they will last longer. Financial or budget considerations: The final contract cost of the work performed by the contractor under contract No. 35-23 has been calculated as follows: Original contract price $468,356.58 Change orders $97,132.87 Quantity underruns -$9,125.72 Contract Amount $556,363.73 Previous payments -$528,545.54 Balance due $27,818.19 This project is included in the city's Capital Improvement Plan (CIP) for 2023 and is funded by pavement management funds. The original contract price was $151,653 below the city's CIP values, even with the added streets the project is within budget. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Resolution Prepared by: Aaron Wiesen, project engineer Reviewed by: Debra Heiser, engineering director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5m) Page 2 Title: Final payment resolution – 2023 Street Maintenance - project no. 4023-1200 Resolution No. 23-_____ Resolution authorizing final payment and accepting work for the 2023 Street Maintenance project City Project No. 4023-1200 Contract No. 35-23 Be it resolved by the city council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the city dated March 20, 2023, OMG Midwest, Inc. dba Minnesota Paving & Materials has satisfactorily completed the 2023 street maintenance project, as per Contract No. 35-23. 2. The engineering director has filed her recommendations for final acceptance of the work. 3. The work completed under this contract is accepted and approved. The final contract cost is $556,363.73. 4. The city manager is directed to make final payment in the amount of $27,818.19 on this contract, taking the contractor's receipt in full. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5n Executive summary Title: Resolution accepting work and authorizing final payment for watermain inspection support work (4022-5000) Recommended action: Motion to adopt resolution accepting work and authorizing final payment in the amount of $35,129.50 to Minger Construction Companies, Inc., city contract no. 37-23, project no. 4022-5000. Policy consideration: Not applicable. Summary: On April 10, 2023, the city accepted the quote of $168,400 to Minger Construction Companies, Inc. to provide support services to the city's pilot watermain inspection project. This project was conducted by PICA using the SeeSnake® technology. Minger was responsible for support work, including opening of streets, exposing watermain, connecting the launching/ receiving apparatus, and restoration. The contractor completed this work within the contract time allowed; however, the size of the holes in the street and the depth of replacement asphalt were greater than anticipated. As a result, there was an increased cost of $35,129.50. Financial or budget considerations: The cost of the work performed by the contractor under contract no. 37-23 has been calculated as follows: Original contract price $168,400.00 Additional work $ 35,129.50 Amount due (based on actual work) $203,529.50 Previous payments -$168,400.00 Balance due $35,129.50 The cost to complete this project was paid for using water utility funds, including the additional cost. This project was approved by council at the Aug. 15, 2022, council meeting. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Discussion Council report April 3, 2023 Resolution Project photos Prepared by: Phillip Elkin, engineering services manager Reviewed by: Debra Heiser, engineering director Approved by: Cindy Walsh, deputy city manaager City council meeting of October 2, 2023 (Item No. 5n) Page 2 Title: Resolution accepting work and authorizing final payment for watermain inspection support work (4022-5000) Discussion Background: The City of St. Louis Park operates 43 miles of 12-inch water mains, which form part of the city's water distribution network. Most of these watermains were installed within the same 10-year period between 1950 and 1960. As these pipes reach their life expectancy, fixing breaks and the cost of replacing these watermains will be a significant expenditure in the next 30 years. Because replacement is not always warranted, the city is seeking ways to make informed decisions on which pipe needs to be replaced and when to replace it. With this goal in mind, the engineering staff developed the idea of a pilot project in which new technology would be used to measure the physical condition of the buried watermain pipe. The end goal of this pilot was to use the analysis results to make informed decisions on watermain replacement and retention. The new technology used is called SeeSnake®. SeeSnake® is a mechanical device placed inside the watermain and is designed to measure the thickness of the existing pipe using sonar. Determining the wall thickness allows the city to identify weak areas of the pipe. This information can be used to determine replacement needs in future road reconstruction projects. In addition, the SeeSnake® is equipped with an acoustic leak detection sensor that continuously records background flow noise to detect an existing leak in the pipeline. The city conducted its pilot watermain inspection project between June 5 and June 9, 2023. The inspection team consisted of the following: • A four-person team from PICA to operate the SeeSnake® • Two crews of four persons each and a foreperson from Minger Construction to construct launching/ receiving pits • 15 public works staff • Three engineering staff Initially, this pilot project's goal was to determine the condition of the watermain on Minnetonka Boulevard in an attempt to identify weak areas which may be susceptible to breaking. It soon expanded to assess the conditions of 12-inch water mains under the Cedar Lake Road and Louisiana Avenue reconstruction project. The expectation was that the results from this inspection would identify any urgent pipe fix locations and give insight into the overall condition of the watermain under future project sites. Results Preliminary results of the inspection were delivered at the end of July and the final report was received by the city on Aug. 4, 2023. Preliminary results showed that most of the watermain walls measured between 50% and 80% of the original pipe thickness. In some locations, however, it identified pipe sections with wall loss deeper than 40%. The inspection did not identify any active leaks in the pipeline. Cedar Lake Road The total distance inspected on Cedar Lake Road was 7,855.95 feet of cast iron pipe. This distance represents the full span between Jordan Avenue on the western city limits and Kentucky Avenue on the east. City council meeting of October 2, 2023 (Item No. 5n) Page 3 Title: Resolution accepting work and authorizing final payment for watermain inspection support work (4022-5000) The analysis identified 79 locations of weak pipe sections with less than 40% wall thickness remaining. While that seems like a large number, these sections were found in localized pockets, typically in the same age group of pipes under similar build conditions. As a result, the city was able to identify a targeted replacement plan for its planned Cedar Lake Road and Louisiana Avenue Improvements project, which only replaces weak areas. Louisiana Avenue The watermain analysis for Louisiana Avenue began in front of Fire Station 2, which is approximately 350 feet from the intersection of Cedar Lake Road and extended north 3,080 ft to West 14th Street. The inspection identified 18 locations of weak pipe sections with less than 40% wall thickness remaining, while most of the pipe still had wall thickness greater than 60% of its original diameter. Based on these results, replacement recommendations for Louisiana Avenue included keeping over half the existing pipe. Minnetonka Boulevard Unfortunately, the inspection team encountered several deterring conditions while trying to inspect the pipeline on Minnetonka Boulevard. A closed gate valve, unidentified in our infrastructure records, made it impossible to launch the SeeSnake®. As a result, the city was unable to gather any data on the pipe condition under Minnetonka Boulevard. However, even though we were unable to scope this pipe, the exercise revealed several deficiencies in the pipe network: leaky valves at each road intersection, infiltration and aged hydrants that underscored the need for replacing the watermain in the future when Hennepin County reconstructs Minnetonka Boulevard west of Highway 100. Conclusions: Overall, public works and engineering staff views this pilot project as a success. We would recommend doing this type of pipe inspection again in the future. Results from the assessment provided information on individual pipe segments to incorporate into the Cedar Lake Road and Louisiana Avenue improvement project. The study identified both strong and weak pipe segments, so instead of replacing all sections of pipe, only segments with problems would be replaced, meaning that staff are able to be more precise with what is replaced, and replacement dollars go further. The pilot project also provided staff with a learning experience on how to conduct future inspection operations, the capabilities and limits of the SeeSnake® technology and the benefit of evaluating the condition of the watermain before scheduling replacement. Cost of project identified in the April 3, 2023, update: SeeSnake® $323,000.00 Minger support $168,400.00 Total cost $491,400.00 Revised Pilot cost based on work completed: SeeSnake® $196,250.00 Minger support $203,529.50 Total cost $399,779.50 City council meeting of October 2, 2023 (Item No. 5n) Page 4 Title: Resolution accepting work and authorizing final payment for watermain inspection support work (4022-5000) Resolution No. 23-_____ Resolution authorizing final payment and accepting work for the 2023 watermain inspection project City Project No. 4022-5000 Contract No. 37-23 Be it resolved by the city council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the city dated April 10, 2023, Minger Construction Companies, Inc. has satisfactorily completed the watermain inspection support services, as per Contract No. 37-23. 2. The engineering director has filed her recommendations for final acceptance of the work. 3. The work completed under this contract is accepted and approved. The final contract cost is $203,529.50. 4. The city manager is directed to make a final payment in the amount of $35,129.50 on this contract, taking the contractor's receipt in full. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk City council meeting of October 2, 2023 (Item No. 5n) Title: Resolution accepting work and authorizing final payment for watermain inspection support work (4022-5000)Page 5 Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5o Executive summary Title: Resolution accepting a grant from SAFER for the St. Louis Park Fire Department. Recommended action: Motion to adopt resolution accepting a grant from FEMA Staffing for Adequate Emergency Response (SAFER). This grant award covers the costs of funding three (3) full-time firefighters in the fire department over the next three (3) years, after which the city will fund their employment. Policy consideration: Does the city council wish to accept this grant with restrictions on the use? Summary: State statute requires that the city council formally accept grants. This requirement is necessary to make sure the city council has knowledge of any restrictions placed on the use of each grant prior to it being expended. The SAFER program is graciously providing a grant to the fire department for $1,076,290. The grant is given with restrictions, outlined below. This addresses the important need for improved response and effectiveness, while also providing the necessary staffing to reimagine the structure of the department and to help plan for succession within the department. Financial or budget considerations: This grant will be used for funding three (3) full-time firefighter positions for a period of three (3) years with the caveat the city sustain the staff at the end of the grant period. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: Resolution Prepared by: Sue Rassmussen, office assistant Reviewed by: Steve Koering, fire chief Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5o) Page 2 Title: Resolution accepting a grant from SAFER for the St. Louis Park Fire Department. Resolution No. 23-___ Resolution accepting grant to fire department Whereas, the City of St. Louis Park is required by state statute to authorize acceptance of any grant; and Whereas, the city council must ratify any restrictions placed on the grant by the donors; and Whereas, the grant from the SAFER program is directed toward the funding of three (3) full-time firefighter positions over the next three (3) years; and Now therefore be it resolved by the city council of St. Louis Park that this grant is hereby accepted with thanks and appreciation. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: October 2, 2023 Consent agenda item: 5p Executive summary Title: Deferral of special assessment – 450 Ford Rd, Unit 218 Recommended action: Motion to adopt Resolution approving deferral of special assessment – 450 Ford Rd, Unit 218, St. Louis Park, MN 55426 Policy consideration: Minnesota Statutes 435.193 through 435.195 provide for deferment of special assessments and specify the conditions under which municipalities are authorized, on a voluntary basis, to defer such assessments. The city council adopted Resolution Number 09- 134 on October 19, 2009, establishing the eligibility requirements for a deferral. The recommended action is consistent with policy previously established by the city council. Summary: The property owner of the condominium at 450 Ford Rd, Unit 218, St. Louis Park, MN 55426, has requested that the special assessment be deferred. This special assessment relates to a Housing Improvement Area (HIA) fee assessed against all property owners in the Bridgewalk Condominium. The St. Louis Park City Council established this HIA to facilitate improvements to the property. Homesteaded property owned by persons meeting specified age or disability and income guidelines are eligible. An application was submitted by the property owner and reviewed by city staff. All eligibility requirements were determined to be met. Financial or budget considerations: The city has adequate funds to finance the cost of deferring this special assessment. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Resolution Prepared by: Emily Carr, assessment technician Reviewed by: Amelia Cruver, finance director Cory Bultema, city assessor Marney Olson, housing supervisor Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 5p) Page 2 Title: Deferral of special assessment – 450 Ford Rd, Unit 218 Resolution No. 23-___ Approving deferral of special assessment - 450 Ford Rd, Unit 218, St. Louis Park, MN 55426 Whereas, certain application and authorization for deferral of a special assessment has been received by the City of St. Louis Park from a property owner seeking to have the special assessment for their property deferred, as allowed by provisions of Minnesota Statutes Section 435.193 to 435.195. Now therefore be it resolved the following application satisfies the criteria for deferral of a special assessment and is hereby granted: Deferred Principal Interest PID Address Levy No. Amount Rate 01-117-22-12-0316 450 Ford Rd, #218 99999 $68,519.45 5.186% Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: October 2, 2023 Public hearing: 6a Executive summary Title: First reading of ordinance adopting fees for 2024 Recommended action: Mayor to open public hearing, take testimony, and close hearing. Motion to approve first reading of ordinance adopting fees for 2024 and set second reading for Oct. 16, 2023. Policy consideration: Is council supportive of the proposed fees staff believes are commensurate with the cost of the various services the city provides? Summary: Each year our fees are reviewed by departments as part of the budget process. Fees are reviewed based on comparison to other cities in the metro area, changes in regulations, and to make sure our business costs are covered for corresponding services. When possible, staff tries to stay in line with inflation which for 2023 is currently around 3.7%. Most of our fee increases are at or below inflation. Council is asked to approve the Appendix A items since those are within our city code. Other city fees are set administratively. The second reading and adoption of this ordinance is scheduled for Oct. 16, 2023. If approved, the fee changes will be effective Jan. 1, 2024. Financial or budget considerations: The proposed fee changes have been incorporated into the preliminary 2024 budget. Strategic priority consideration: Not applicable. Supporting documents: Discussion, draft ordinance, Appendix A fees Prepared by: Amelia Cruver, finance director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 6a) Page 2 Title: First reading of ordinance adopting fees for 2024 Discussion Background: City code Sec. 1-19 references how fees are set. Fees included in the attached ordinance are listed as Appendix A of the city code. Other fees are set administratively and reviewed annually by city departments. Department directors have authority to set fees for programs and services. Each department director has reviewed fees listed in Appendix A of the city code. Recommendations are included in the attached ordinance. Present considerations: The administrative services, information resources, community development, engineering, fire, building and energy, public works, parks and recreation, and police departments have each reviewed and analyzed the proposed fee adjustments, additions, and/or removals that are the shown in Appendix A (attached). The 2023 proposed fee adjustments reflect administrative costs of providing services and remain comparable with neighboring cities. To highlight some fee changes by department: • Building and Energy: Addition of fees have been added related to the Fats, Oils & Grease Producer license pending final approval by council on October 2, 2023. • Public Works: The Fire Hydrant Use Permit has increased from $100 to $200 to account for additional staff time needed to verify the connection at the time of use. Next steps: The second reading of this ordinance is scheduled for Oct 16, 2023. If approved, the fee changes will be effective Jan 1, 2024. City council meeting of October 2, 2023 (Item No. 6a) Page 3 Title: First reading of ordinance adopting fees for 2024 Ordinance No. ____-23 Ordinance adopting fees for calendar year 2024 The City of St. Louis Park does ordain: Section 1. Fees called for within individual provisions of the City Code are hereby set by this ordinance for calendar year 2024. Section 2. The attached Fee Schedule shall be included as Appendix A of the City Code and shall replace those fees adopted October 17, 2022, by Ordinance No. 2656-22 for the calendar year 2023 which is hereby rescinded. *See attached PDF for Appendix A of the fee schedule* Section 3. This ordinance shall take effect Jan. 1, 2024. First Reading October 2, 2023 Second Reading October 16, 2023 Date of Publication October 19, 2023 Date Ordinance takes effect January 1, 2024 Reviewed for administration: Adopted by the city council October 16, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Approved as to form and execution: Melissa Kennedy, city clerk Soren Mattick, city attorney Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A ACCOUNTING Bassett Creek Watershed Management District (property pass-through charge) Residential monthly $0.82 per residential equivalent unit Ordinance Appendix A Residential quarterly $2.46 per residential equivalent unit Ordinance Appendix A Land uses other than residential (Acreage * REF * 2.46 * 5) = quarterly rate Ordinance Appendix A MN Dept of Health state testing fee Ordinance Appendix A Quarterly (Residential and multi-family)$2.43 per quarter Ordinance Appendix A Monthly (Commercial)$0.81 per month Ordinance Appendix A Returned Check Fee $31 Ordinance Appendix A Water Shut Off/Turn On Normal business hours (6:00 a.m. - 3:00 p.m.)$60.00 Ordinance Appendix A After hours (After 3:00 p.m., Weekends)$180.00 Ordinance Appendix A Certification Admin Fees Ordinance Appendix A Accounts with minimum unpaid balance $15.00 Ordinance Appendix A Accounts certified with Hennepin County $50.00 Ordinance Appendix A Accounts certified second consecutive year Ordinance Appendix A Chapter 22, Section 21 - Extra Garbage Stickers $3/sticker Ordinance Appendix A ADMINISTRATIVE PENALTIES Ordinance Appendix A Chapter 4 – Animal Regulations Ordinance Appendix A Chapter 6 – Buildings & Building Regulations Ordinance Appendix A Chapter 6, Section 5 – Energy Benchmarking $100 Ordinance Appendix A Chapter 6, Article V – Property Maintenance Code $100 Ordinance Appendix A Chapter 8 – Business and Business Licenses Ordinance Appendix A Chapter 12 – Environment Ordinance Appendix A Chapter 12, Section 2 – Environment & Public Health Regulations Adopted by Reference $100 Ordinance Appendix A Chapter 12, Section 157 – Illicit Discharge and Connection $100 Ordinance Appendix A Chapter 12, Section 159 – Wetland Protection $100 Ordinance Appendix A City of St. Louis Park - FEES Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 4 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Chapter 12, Article VI. Zero Waste Packaging $100 Ordinance Appendix A Chapter 14 – Fire and Fire Prevention Ordinance Appendix A Chapter 14, Section 75 – Open burning without permit $100 Ordinance Appendix A Chapter 20 – Parks and Recreation Ordinance Appendix A Chapter 22 – Solid Waste Management - Residential Ordinance Appendix A Chapter 22 - Solid Waste Management - Multifamily & Commercial $100 Ordinance Appendix A Chapter 22, Section 22-5b Hazardous and Infectious materials $200 Ordinance Appendix A Chapter 24 – Streets, Sidewalks & Public Places Ordinance Appendix A Chapter 24, Section 24-43 – Household Trash & Recycling Containers blocking public way $50 Ordinance Appendix A Chapter 24, Section 47 – Visual obstructions at intersections $100 Ordinance Appendix A Chapter 24, Section 50 – Public Property: Defacing or injuring $150 Ordinance Appendix A Chapter 24, Section 51 – Sweeping/blowing leaves/grass clippings or pushing snow into/across any street or alley is prohibited $100 Ordinance Appendix A Chapter 24, Section 274 – Work done without a permit $130 Ordinance Appendix A Chapter 24, Section 24-342 - Snow, ice and rubbish a public nuisance on sidewalks; removal by owner.$25 first time. Fee shall double for each subsequent violation, with a maximum fee of $200 for SFR and $400 for all others. Does not reset annually. Does reset for new owners.Ordinance Appendix A Chapter 26 – Subdivision Ordinance Appendix A Violation of a condition associated with a Subdivision approval.$750 Ordinance Appendix A Chapter 32 – Utilities Ordinance Appendix A Violation of sprinkling ban $50 first time. Fee shall double for each subsequent violation, with a maximum fee of $200 for SFR and $400 for all others. Doesn't reset annually. Does reset for new owners. Ordinance Appendix A Chapter 36 – Zoning Ordinance Appendix A Chapter 36, Section 37 – Conducting a Land Use not permitted in the zoning district $100 Ordinance Appendix A Violation of a condition associated with a Conditional Use Permit, Planned Unit Development, or Special Permit approval $750 Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 5 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Public tree removal per diameter inch $225 per inch Ordinance Appendix A Repeat Violations within 24 Months Previous fine doubled up to a maximum of $2,001 Ordinance Appendix A Double the amount of the fine imposed for the previous violation, up to a maximum of $2,000. For example, if there were four occurrences of a violation that carried a $50 fine, the fine for the fourth occurrence would be $400 (first: $50; second: $100; third: $200; fourth: $400). Fines imposed are double the amount from the previous fine assessed, up to a maximum of $2,000. The escalated fine amount is based on the number of identical violations within the previous 24 months from the date of the current violation. For example, if there were four occurrences of an identical violation within the previous 24 months of the current violation date that carried a $50 fine, the fine for the fourth violation would be $400. (First violation: $50; second; $100; third:$200; fourth: $400). Fines reset to the minimum amount if there are no identical violations within the previous 24 months of the current violation. Ordinance Appendix A *Fines in addition to abatement and licensing inspections Ordinance Appendix A Fines listed above may be in addition to fees associated with abatement and licensing inspections.Ordinance Appendix A BUILDING AND ENERGY Ordinance Appendix A Building Demolition Deposit Ordinance Appendix A 1 & 2 Family Residential & Accessory Structures $2,500 Ordinance Appendix A All Other Buildings $5,000 Ordinance Appendix A Building Demolition Permit Ordinance Appendix A 1 & 2 Family Residential & Accessory Structures $200 Ordinance Appendix A All Other Buildings $340 Ordinance Appendix A Building Moving Permit $500 Ordinance Appendix A Business Licenses Ordinance Appendix A Billboards $180 per billboard Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 6 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Commercial Entertainment $310 Ordinance Appendix A Courtesy Bench $80 Ordinance Appendix A Designated Outdoor Dog Area $55 Ordinance Appendix A Dog Kennel $180 Ordinance Appendix A Environmental Emissions $360 Ordinance Appendix A Fats, Oils & Grease Producer License $400 Ordinance Appendix A Fats, Oils & Grease Producer Provisional License $1,100 Ordinance Appendix A Massage Therapy Ordinance Appendix A Massage Therapy Establishment $410 Ordinance Appendix A Massage Therapy License $135 Ordinance Appendix A Therapists holding a Massage Therapy Establishment License $45 Ordinance Appendix A Pawnbroker Ordinance Appendix A License Fee $2,100 Ordinance Appendix A Per Transaction Fee $3 Ordinance Appendix A Investigation Fee $1,050 Ordinance Appendix A Penalty 50 per day Ordinance Appendix A Sexually Oriented Business Ordinance Appendix A Investigation Fee (High Impact)$525 Ordinance Appendix A High Impact $4,700 Ordinance Appendix A Limited Impact $135 Ordinance Appendix A THC edible license $855 Ordinance Appendix A THC retest fee $105 Ordinance Appendix A Tobacco Products & Related Device Sales $660 Ordinance Appendix A Vehicle Parking Facilities Ordinance Appendix A Enclosed Parking $270 Ordinance Appendix A Parking Ramp $215 Ordinance Appendix A Tanning Bed Facility $320 Ordinance Appendix A Certificate of Occupancy Ordinance Appendix A For each condominium unit completed after building occupancy $100 Ordinance Appendix A Change of Use (does not apply to 1 & 2 family dwellings)Ordinance Appendix A Up to 5,000 sq ft $500 Ordinance Appendix A 5,001 to 25,000 sq ft $800 Ordinance Appendix A 25,001 to 75,000 sq ft $1,200 Ordinance Appendix A 75,001 to 100,000 sq ft $1,600 Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 7 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES 100,000 to 200,000 sq ft $2,000 Ordinance Appendix A above 200,000 sq ft $2,500 Ordinance Appendix A Temporary Certificate of Occupancy - Single Family $180 Ordinance Appendix A Temporary Certificate of Occupancy - All other occupancies $420 Ordinance Appendix A Certificate of Property Maintenance Change in Ownership Condominium Unit $170 Ordinance Appendix A Duplex (2 Family dwellings)$360 Ordinance Appendix A Multi-Family (apartment) Buildings 350 per building + 20 per unit Ordinance Appendix A Single Family Dwellings $260 Ordinance Appendix A All Other Buildings: Ordinance Appendix A Up to 5,000 sq ft $555 Ordinance Appendix A 5,001 – 25,000 sq ft $875 Ordinance Appendix A 25,001 to 75,000 sq ft $1,320 Ordinance Appendix A 75,001 to 100,000 sq ft $1,750 Ordinance Appendix A 100,000 to 200,000 sq. ft $2,165 Ordinance Appendix A above 200,000 sq. ft $2,730 Ordinance Appendix A Temporary Certificate of Property Maintenance - SF Residential $130 Ordinance Appendix A Temporary Certificate of Property Maintenance - All others $320 Ordinance Appendix A Certificate of Property Maintenance Extension $80 Ordinance Appendix A Construction Permits (building, electrical, fire protection, mechanical, plumbing, pools, utilities)Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 8 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Building and Fire Protection Permits Valuation Ordinance Appendix A Up to $500 Base Fee $75 plus $2 for each additional (or fraction thereof) $100 over $500.01 Ordinance Appendix A $500.01 to $2,000.00 $75 base fee plus $2 for each additional $100 or fraction thereof above $500 Ordinance Appendix A $2,000.01 to $25,000.00 $105 base fee plus $15 for each additional $1,000 or fraction thereof above $2,000 Ordinance Appendix A $25,000.01 to $50,000.00 $450 base fee plus $10 for each additional $1,000 or fraction thereof above $25,000 Ordinance Appendix A $50,000.01 to $100,000.00 $700 base fee plus $7 for each additional $1,000 or fraction thereof above $50,000 Ordinance Appendix A $100,000.01 to $500,000.00 $1,050 base fee plus $6.00 for each additional $1,000 or fraction thereof above $100,000 Ordinance Appendix A $500,000.01 to $1,000,000.00 $3,450 base fee plus $5.50 for each additional $1,000 or fraction thereof above $500,000 Ordinance Appendix A $1,000,000.01 and up $6,200 base fee plus $5.00 for each additional $1,000 or fraction thereof above $1,000,000 Ordinance Appendix A Single Family Building Permit Exceptions:Ordinance Appendix A Reroofing – asphalt shingled, sloped roofs only Ordinance Appendix A House or House and Garage $155 Ordinance Appendix A Garage Only $85 Ordinance Appendix A Residing Ordinance Appendix A House or House and Garage $155 Ordinance Appendix A Garage Only $85 Ordinance Appendix A Solar Ordinance Appendix A Building Mounted Photovoltaic Panels $200 Ordinance Appendix A Commercial Building Permit Exceptions:Ordinance Appendix A Solar Ordinance Appendix A Building Mounted Photovoltaic Panels $400 Ordinance Appendix A Electrical Permit Ordinance Appendix A Installation, Replacement, Repair $75 + 1.75% of job valuation Ordinance Appendix A Installation of traffic signals per location $160 Ordinance Appendix A Installation, Single Family Photovoltaic Panels $150 Ordinance Appendix A Single family, one appliance $75 Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 9 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES ISTS Permit Ordinance Appendix A Sewage treatment system install or repair $130 Ordinance Appendix A Mechanical Permit Ordinance Appendix A Installation, Replacement, Repair $75 + 1.75% of job valuation Ordinance Appendix A Single Family Exceptions:Ordinance Appendix A Replace furnance, boiler or furnance/AC $85 Ordinance Appendix A Install single fuel burning appliance with piping $85 Ordinance Appendix A Install, replace or repair single mechanical appliance $75 Ordinance Appendix A Plumbing Permit Ordinance Appendix A Backflow Prevention Assembly Registration $40 Ordinance Appendix A Monthly non-compliance registration service fee $100 Ordinance Appendix A Installation, Replacement, Repair $75 + 1.75% of job valuation Ordinance Appendix A Single Family Exceptions:Ordinance Appendix A Repair/replace single plumbing fixture $75 Ordinance Appendix A Private Swimming Pool Permit Building permit fees apply Ordinance Appendix A Public Swimming Pool Permit Building permit fees apply Ordinance Appendix A Sewer and Water Permit (all underground private utilities)Ordinance Appendix A Installation, Replacement, Repair $75 + 1.75% of Job valuation Ordinance Appendix A Single Family Exceptions:Ordinance Appendix A Replace/repair sewer or water service $115 Ordinance Appendix A Water Access Charge - per SAC unit charged on new or enlarged water services. $800 per SAC unit charged on new or enlarged water services.Ordinance Appendix A SAC/WAC Assessment Fee one-half of one percent (0.5%) of the petitioned amount, with a minimum fee of $150 and a maximum fee of $750 Ordinance Appendix A Energy Improvement Assessment Fee one-half of one percent (0.5%) of the petitioned amount, with a minimum fee of $150 and a maximum fee of $750 Ordinance Appendix A Certificate of Competency Ordinance Appendix A Mechanical /Gas Piping $35 Ordinance Appendix A Annual Renewal $15 Ordinance Appendix A Contractor Licenses Ordinance Appendix A Mechanical $125 Ordinance Appendix A Solid Waste $230 Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 10 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Tree Maintenance $120 Ordinance Appendix A Dog Licenses Ordinance Appendix A 1 year $25 Ordinance Appendix A 2 year $40 Ordinance Appendix A 3 year $50 Ordinance Appendix A Potentially Dangerous Dog License – 1 year $100 Ordinance Appendix A Dangerous Dog License – 1 year $250 Ordinance Appendix A Interim License $15 Ordinance Appendix A Off-Leash Dog Area Permit (non-resident)$55 Ordinance Appendix A Penalty for no license $40 Ordinance Appendix A Inspections Ordinance Appendix A After Hours Inspections $250 plus $90 per hour after the first hour Ordinance Appendix A Installation of permenant sign w/footing inspection Based on valuation using building permit fee table Ordinance Appendix A Re-Inspection Fee (after correction notice issued has not been corrected within 2 subsequent inspections) $130 Ordinance Appendix A BUILDING AND ENERGY Ordinance Appendix A Insurance Requirements Ordinance Appendix A Circus $1,000,000 General Liability Ordinance Appendix A Commercial Entertainment $1,000,000 General Liability Ordinance Appendix A Mechanical Contractors $1,000,000 General Liability Ordinance Appendix A Solid Waste $1,000,000 General Liability Ordinance Appendix A Tree Maintenance & Removal $1,000,000 General Liability Ordinance Appendix A Vehicle Parking Facility $1,000,000 General Liability Ordinance Appendix A License Fees - Other Ordinance Appendix A Investigation Fee 330 Ordinance Appendix A Late Fee 25% of license fee (minimum $50)Ordinance Appendix A License Reinstatement Fee $260 Ordinance Appendix A Transfer of License (new ownership)$85 Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 11 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Plan Review - 50% of amount due at time of application. Exception: Single Family Residential additions, accessory structures and remodels. Ordinance Appendix A Building Permits 65% of Permit Fee Ordinance Appendix A Repetitive Building 25% of Permit Fee for Duplicate Structure Ordinance Appendix A Electrical Permits 35% of Permit Fee Ordinance Appendix A Mechanical Permits 35% of Permit Fee Ordinance Appendix A Plumbing Permits 35% of Permit Fee Ordinance Appendix A Sewer & Water Permits 35% of Permit Fee Ordinance Appendix A Single Family Interior Remodel Permits 35% of Permit Fee Ordinance Appendix A Rental Housing License Ordinance Appendix A Condominium/Townhouse/ Cooperative $115 Ordinance Appendix A Duplex both sides non-owner occupied $210 Ordinance Appendix A Housing Authority owned single family dwelling units $15 per unit Ordinance Appendix A Multiple Family Ordinance Appendix A Per Building $270 Ordinance Appendix A Per Unit $20 Ordinance Appendix A Single Family Unit $155 Ordinance Appendix A Temporary Noise Permit $85 Ordinance Appendix A Temporary Use Permits Ordinance Appendix A Amusement Rides, Carnivals & Circuses $280 Ordinance Appendix A Commercial Film Production Application $115 Ordinance Appendix A Petting Zoos $65 Ordinance Appendix A Temporary Outdoor Retail Sales $125 Ordinance Appendix A Vehicle Decals Ordinance Appendix A Solid Waste $32 Ordinance Appendix A Tree Maintenance & Removal $16 Ordinance Appendix A CITY CLERK'S OFFICE Ordinance Appendix A Copies No Charge 0-9 pages; 10 pages $2.50; $0.25/page thereafter up to 100 pages Ordinance Appendix A Domestic Partnership Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 12 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Registration Application Fee $50 Ordinance Appendix A Amendment to Application Fee $25 Ordinance Appendix A Termination of Registration Fee $25 Ordinance Appendix A Liquor Licenses Ordinance Appendix A Brewpub Off-sale Malt Liquor $200 Ordinance Appendix A Brewer's Off-sale Malt Liquor $200 Ordinance Appendix A Microdistillery Cocktail Room $600 Ordinance Appendix A Microdistillery Off-Sale $200 Ordinance Appendix A Brewer's On-sale Taproom $600 Ordinance Appendix A Club (per # members)Ordinance Appendix A 1 - 200 $300 Ordinance Appendix A 201 - 500 $500 Ordinance Appendix A 501 - 1000 $650 Ordinance Appendix A 1001 - 2000 $800 Ordinance Appendix A 2001 - 4000 $1,000 Ordinance Appendix A 4001 - 6000 $2,000 Ordinance Appendix A 6000+$3,000 Ordinance Appendix A Off-sale 3.2 Malt Liquor $200 Ordinance Appendix A Off-sale Intoxicating Liquor $380 Ordinance Appendix A Off-sale Intoxicating Liquor fee, per M.S. 340A.480-3(c )$280 Ordinance Appendix A On-sale 3.2 Malt Liquor $750 Ordinance Appendix A On-sale Culinary Class Limited $100 Ordinance Appendix A On-sale Intoxicating Liquor $8,750 Ordinance Appendix A On-sale Sunday Liquor $200 Ordinance Appendix A On-sale Wine $2,000 Ordinance Appendix A New License Background Investigation (non-refundable) $500 in-state applicant; actual costs for out-of-state applicant may be billed up to a maximum of $10,000 Ordinance Appendix A New Store Manager Background Investigation $500 Ordinance Appendix A On-sale license renewal per 340A.412, Subd. 2 $500 Ordinance Appendix A Temporary On-sale License Fee $100/day Ordinance Appendix A Proclamations Ordinance Appendix A Framed Proclamation $15 Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 13 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Communications & Technology Ordinance Appendix A Cable TV Ordinance Appendix A Duplicate DVD, 1 to 4 copies $20/each Ordinance Appendix A Duplicate DVD, 5+ copies $15/each Ordinance Appendix A Duplicate Video USB (16GB)$20/each Ordinance Appendix A GIS Services Ordinance Appendix A Custom Mapping Fee - per hour minimum $50 Ordinance Appendix A Custom GIS Analysis Fee - per hour minimum $50 Ordinance Appendix A Printing Ordinance Appendix A 8.5 x 11 (per copy)$0.25 black and white/$0.75 color Ordinance Appendix A 17 x 22 $5 Ordinance Appendix A 24 x 36 $10 Ordinance Appendix A 36 x 36 $15 Ordinance Appendix A COMMUNITY DEVELOPMENT DEPARTMENT Ordinance Appendix A Comprehensive Plan Amendments $2,300 Ordinance Appendix A Conditional Use Permit $2,300 Ordinance Appendix A Major Amendment $2,300 Ordinance Appendix A Minor Amendment $1,200 Ordinance Appendix A Fill or excavation only $750 Ordinance Appendix A Fence Permit Ordinance Appendix A Installation $30 Ordinance Appendix A Grant Technical Assistance (DEED, Met Council, Hennepin County, etc.) $3,000 ($2,000 non-refundable)Ordinance Appendix A Numbering of Buildings (New Addresses)$50 Ordinance Appendix A Official Map Amendment $2,250 Ordinance Appendix A Parking Lot Permit Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 14 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Installation/Reconstruction $200 Ordinance Appendix A Driveway Permit $30 Ordinance Appendix A Planned Unit Development Ordinance Appendix A Preliminary PUD $4,000 Ordinance Appendix A Final PUD $2,500 Ordinance Appendix A Prelim/Final PUD Combined $6,000 Ordinance Appendix A PUD - Major Amendment $3,000 Ordinance Appendix A PUD - Minor Amendment $1,200 Ordinance Appendix A Recording Filing Fee Ordinance Appendix A Single Family $75 Ordinance Appendix A Other Uses $150 Ordinance Appendix A Registration of Land Use $100 Ordinance Appendix A Sign Permit Ordinance Appendix A Erection of Temporary Sign $40 Ordinance Appendix A Erection of Real Estate, Construction Sign 40+ ft $100 Ordinance Appendix A Installation of Permanent Sign without footings $110 Ordinance Appendix A Installation of Permanent Sign with footings $165 Ordinance Appendix A Super graphic (mural)$40 Ordinance Appendix A Special Permits Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 15 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Major Amendment $3,000 Ordinance Appendix A Minor Amendment $1,200 Ordinance Appendix A Street, Alley, Utility Vacations $1,000 Ordinance Appendix A Subdivision Dedication Fee Ordinance Appendix A Park Dedication Fee (in lieu of land)Ordinance Appendix A Commercial/Industrial Properties 5% of current market value of unimproved land as determined by City Assessor Ordinance Appendix A Multi-family Dwelling Units $1,500 per dwelling unit Ordinance Appendix A Single-family Dwelling Units $1,500 per dwelling unit Ordinance Appendix A Trails $225 per residential dwelling unit Ordinance Appendix A Subdivisions/Replats Ordinance Appendix A Preliminary Plat $2,000 plus 150 per lot Ordinance Appendix A Final Plat $750 Ordinance Appendix A Combined Process and Replats $2,500 plus $150 per lot Ordinance Appendix A Exempt & Administrative Subdivisions $500 Ordinance Appendix A Registered Land Survey $2,500 plus $150 per parcel Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 16 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Subdivision sidewalk cash-in-lieu fee (per square foot) $13 per square foot Ordinance Appendix A Tax Increment Financing Application Fee $3,100 Ordinance Appendix A Temporary Use Ordinance Appendix A Carnival & Festival over 14 days $2,300 Ordinance Appendix A Mobile Use Vehicle Zoning Permit (Food or Medical)$50 Ordinance Appendix A Time Extension $250 Ordinance Appendix A Traffic Management Plan Ordinance Appendix A Administrative Fee $0.10 per sq ft gross floor Ordinance Appendix A Tree Replacement Ordinance Appendix A Cash in lieu of replacement trees $225 per caliper inch Ordinance Appendix A Variances Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 17 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Commercial $1,000 Ordinance Appendix A Residential $1,000 Ordinance Appendix A Zoning Appeal $325 Ordinance Appendix A Zoning Letter $100 Ordinance Appendix A Zoning Map Amendments (except PUDs)$2,250 Ordinance Appendix A Zoning Permit Ordinance Appendix A Accessory Structures, 200 sq ft or less $30 Ordinance Appendix A Zoning Text Amendments $3,200 Ordinance Appendix A ENGINEERING DEPARTMENT Ordinance Appendix A Permit Parking- High School & Medical need No Charge Ordinance Appendix A Mobility Sharing Ordinance Appendix A Device Impoundment Ordinance Appendix A Impoundment fee $60 per mobility sharing device Ordinance Appendix A Storage fee $20 per day if not retrieved on the same day of impoundment. Ordinance Appendix A License fee $100 per mobility sharing device Ordinance Appendix A Right-of-Way Permits Ordinance Appendix A Base Fee $75.00 Ordinance Appendix A Installation/repair of Sidewalk, Curb Cut or Curb and Gutter Permit $135.00 Ordinance Appendix A Excavation Ordinance Appendix A Hole in Boulevard (larger than 10" diameter)$75.00 Ordinance Appendix A Hole in Road (larger than 10" diameter)$135.00 Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 18 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Trenching in Boulevard 0-100 ft = $200 Over 100 ft = $200 + $1 per ft over 100 ft Ordinance Appendix A Trenching in Roadway 0-100 ft = $400 Over 100 ft = $400 + $1 per ft over 100 ft Ordinance Appendix A Delay penalty 2 times total permit fee Ordinance Appendix A Trenchless installation Ordinance Appendix A Underground placement (boring) (0-100 ft)$1.50/ LF Ordinance Appendix A Underground placement (boring) (over 100 ft)$1.00/ LF Ordinance Appendix A Obstruction (road, lane, sidewalk, or bikeway closure)$100 per week Ordinance Appendix A Small Cell Wireless Facility Permit Ordinance Appendix A Permit fee $1,500 per antenna Ordinance Appendix A Rent to occupy space on a city-owned wireless support structure $150 per year per antenna Ordinance Appendix A Maintenance associated with space on a city-owned wireless support structure $25 per year per antenna Ordinance Appendix A Electricity to operate small wireless facility, if not purchased directly from utility (i) $73 per radio node less than or equal to 100 max watts; (ii) $182 per radio node over 100 max watts; actual costs of electricity, if the actual costs exceed the amount in item (i) or (ii). Ordinance Appendix A Delay penalty 2 times total permit fee Ordinance Appendix A Temporary No Parking signs (for right-of-way permit work)Deposit of $25/ sign ($100 minimum per permit)Ordinance Appendix A Temporary Private Use of Public Property $800 Ordinance Appendix A Dewatering Permit Ordinance Appendix A Administrative Fee (all permits)$375.00 Ordinance Appendix A Discharge to Sanitary Sewer Charge based on duration/volume of discharge Ordinance Appendix A Erosion Control Permit Ordinance Appendix A Application and Review - single family $375.00 Ordinance Appendix A Application and Review - other applicants $800.00 Ordinance Appendix A Deposit - single family $1,500.00 Ordinance Appendix A Deposit - other applicants $3,000 per acre (min. $1,500)Ordinance Appendix A FIRE DEPARTMENT Ordinance Appendix A Car Seat Inspections Ordinance Appendix A Resident $0 Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 19 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Non-Resident $40 for the first car seat or base inspection and a $20 fee for each additional car seat or base inspection Ordinance Appendix A Knox Box Key Vault Intallation Fee (one-time)$50 Ordinance Appendix A Fire Alarms (False) Ordinance Appendix A 1st offense w/in year $0/$0 Ordinance Appendix A 2nd offense w/in year $100/$100 Ordinance Appendix A 3rd offense w/in year $150/$200 Ordinance Appendix A 4th offense w/in year $200/$300 Ordinance Appendix A 5th offense w/in year $200/$400 Ordinance Appendix A Each subsequent in same year $200/$100 increase Ordinance Appendix A Fire Protection Permits (sprinkler systems, etc.)See Inspections Dept - Construction Permits Ordinance Appendix A Operational permits - including commercial kitchen hoods $70 per hour (minimum 1 hour)Ordinance Appendix A Fireworks Display Permit Actual costs incurred Ordinance Appendix A Recreational Fire Lifetime Permit $25 Ordinance Appendix A Service Fees Ordinance Appendix A Service Fee for fully-equipped and staffed vehicles $500 per hour for a ladder truck Ordinance Appendix A $325 per hour for a full-size fire truck Ordinance Appendix A $255 per hour for a rescue unit Ordinance Appendix A Service Fee of a Chief Officer $100 per hour Ordinance Appendix A Inspections After Hours $250 plus $90 per hour after the first hour Ordinance Appendix A Tents and Membrane Permit Ordinance Appendix A Tents/Membrane Structures over 400 sq. ft.$100 Ordinance Appendix A Tent over 200 sq. ft.N/A Ordinance Appendix A Canopy over 400 sq. ft.N/A Ordinance Appendix A Fire Sprinkler System Assessment Application fee one-half of one percent (0.5%) of the petitioned amount, with a minimum fee of $150 and a maximum fee of $750 Ordinance Appendix A PARKS AND RECREATION DEPARTMENT Ordinance Appendix A RECREATION Ordinance Appendix A Amphitheater, Wolfe Park Rental (per hour, 2 hour minimum)Ordinance Appendix A Resident $80/hour Ordinance Appendix A Non-Resident $90/hour Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 20 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Amphitheater & Park Building, Wolfe Park Rental (per hour, 2 hour minimum) Ordinance Appendix A Resident $110/hr Ordinance Appendix A Non-Resident $130/hr Ordinance Appendix A Court Rental (Tennis, Basketball, Sand Volleyball & Pickle Ball)Ordinance Appendix A Resident $30/hr Ordinance Appendix A Non-resident $35/hr Ordinance Appendix A Field Lights Ordinance Appendix A Field Maintenance (OT rate)Ordinance Appendix A Resident $95/hr, two PSW workers Ordinance Appendix A Non-resident $115/hr, two PSW workers Ordinance Appendix A Field Rental (Baseball & Softball)Ordinance Appendix A Resident $90/hr Ordinance Appendix A Non-resident $100/hr Ordinance Appendix A Field Rental (Soccer)Ordinance Appendix A Resident $90/hr Ordinance Appendix A Non-resident $100/hr Ordinance Appendix A Mobile Stage Rental (per hour)Ordinance Appendix A Basic Unit - 4 hr. minimum (resident)REMOVE Ordinance Appendix A Basic Unit - 4 hr. minimum (non-resident)REMOVE Ordinance Appendix A Large Mixing Board w/Additional Speakers (resident)Ordinance Appendix A Large Mixing Board w/Additional Speakers (non-resident)Ordinance Appendix A Oak Hill Park Splash Pad Entrance Fee, 3201 Rhode Island Ave Ordinance Appendix A Resident Free Ordinance Appendix A Non-Resident $1 per person Ordinance Appendix A Groups of 10-30 must pre-register $2 per person Ordinance Appendix A Park Building Rental (per hour, 2 hour minimum)Ordinance Appendix A Damage Deposit $300 Ordinance Appendix A Birchwood Ordinance Appendix A Resident $70/hr Ordinance Appendix A Non-Resident $80/hr Ordinance Appendix A Browndale Ordinance Appendix A Resident $70/hr Ordinance Appendix A Non-Resident $80/hr Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 21 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Louisiana Oaks Ordinance Appendix A Resident $70/hr Ordinance Appendix A Non-Resident $80/hr Ordinance Appendix A Nelson Park Ordinance Appendix A Resident $70/hr Ordinance Appendix A Non-Resident $80/hr Ordinance Appendix A Oak Hill Park Ordinance Appendix A Resident $70/hr Ordinance Appendix A Non-Resident $80/hr Ordinance Appendix A Wolfe Park Ordinance Appendix A Resident $70/hr Ordinance Appendix A Non-Resident $80/hr Ordinance Appendix A Park Rental - Large Event Ordinance Appendix A Half Day fee Ordinance Appendix A Full Day fee Ordinance Appendix A Picnic Shelter Rental (per time block: 10 a.m. - 2 p.m. or 4 - 8 p.m.)Ordinance Appendix A Damage Deposit $100 Ordinance Appendix A Additional Hours (before 11 a.m.)Ordinance Appendix A Resident $20/hr Ordinance Appendix A Non-resident $25/hr Ordinance Appendix A Fern Hill Park Ordinance Appendix A Resident $90/time block Ordinance Appendix A Non-resident $110/time block Ordinance Appendix A Oak Hill Park Ordinance Appendix A Central (resident)$95/time block Ordinance Appendix A Central (non-resident)$115/time block Ordinance Appendix A Main (resident)$120/time block Ordinance Appendix A Main (non-resident)$150/time block Ordinance Appendix A Wolfe Park Ordinance Appendix A East (resident)$95/time block Ordinance Appendix A East (non-resident)$115/time block Ordinance Appendix A West (resident)$95/time block Ordinance Appendix A West (non-resident $115/time block Ordinance Appendix A Rec Center Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 22 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Banquet Room Rental (per hour; 2 hour minimum)Ordinance Appendix A Damage Deposit $700 Ordinance Appendix A Maintenance Fee $75/time Ordinance Appendix A Resident Sunday - Friday $70/hr Ordinance Appendix A Resident Saturday (8 a.m. to midnight)$700/Saturday Ordinance Appendix A Non-resident Sunday - Friday $80/hr Ordinance Appendix A Non-resident Saturday (8 a.m. to midnight)$800/Saturday Ordinance Appendix A Police Officer (after 9 p.m. events where alcohol is served)$300/event Ordinance Appendix A Gallery Room Rental (per hour; 2 hour minimum)Ordinance Appendix A Damage Deposit $100 Ordinance Appendix A Maintenance Fee $30/time Ordinance Appendix A Residents & Non Profit Groups $55/hr Ordinance Appendix A Non-resident $65/hr Ordinance Appendix A Ice Rink Rental $235/hr plus tax Ordinance Appendix A Ice Skating Party (2 hr use of Gallery, 15 pp adm open skate)Ordinance Appendix A Resident $115 Ordinance Appendix A Non-resident $140 Ordinance Appendix A Ice Skating Party (2 hr use of Banquet Room, 15 pp adm open skate)Ordinance Appendix A Resident $130 Ordinance Appendix A Non-resident $165 Ordinance Appendix A Skate rental $3 Ordinance Appendix A Skate sharpening $5 Ordinance Appendix A Skating Admission - adult $5 Ordinance Appendix A Skating Admission - youth & senior $4 Ordinance Appendix A Ten Punch Pass - adult $40 Ordinance Appendix A Ten Punch Pass - youth & senior $35 Ordinance Appendix A Open Hockey Admission $5 Ordinance Appendix A Open Hockey Ten Punch Pass $45 Ordinance Appendix A Aquatic Park Ordinance Appendix A Daily Entrance Rates (resident):Ordinance Appendix A Under 1 year old Free Ordinance Appendix A 1 to 54 years old $10 Ordinance Appendix A 55+ years old $6 Ordinance Appendix A Twilight (after 4:30 p.m.)$6 Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 23 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Daily Entrance Rates (non-resident):Ordinance Appendix A Under 1 year old Free Ordinance Appendix A 1 to 54 years old $15 Ordinance Appendix A 55+ years old $9 Ordinance Appendix A Twilight (after 4:30 p.m.)$9 Ordinance Appendix A Season Pass (Resident* & purchased on or before first day of Aquatic Park) Ordinance Appendix A Under 1 year old Free Ordinance Appendix A 1 to 54 years old $60 Ordinance Appendix A Caretaker/Nanny $65 Ordinance Appendix A 55+ years old $50 Ordinance Appendix A Twilight (after 4:30 p.m.)$45 Ordinance Appendix A Season Pass (Resident* & purchased after first day of Aquatic Park)Ordinance Appendix A Under 1 year old Free Ordinance Appendix A 1 to 54 years old $70 Ordinance Appendix A Caretaker/Nanny $75 Ordinance Appendix A 55+ years old $60 Ordinance Appendix A Twilight (after 4:30 p.m.)$55 Ordinance Appendix A Season Pass (Non-Resident & purchased on or before first day of Aquatic Park) Ordinance Appendix A Under 1 year old Free Ordinance Appendix A 1 to 54 years old $70 Ordinance Appendix A Caretaker/Nanny $75 Ordinance Appendix A 55+ years old $60 Ordinance Appendix A Twilight (after 4:30 p.m.)$55 Ordinance Appendix A Season Pass (Non-Resident & purchased after first day of Aquatic Park) Ordinance Appendix A Under 1 year old Free Ordinance Appendix A 1 to 54 years old $80 Ordinance Appendix A Caretaker/Nanny $85 Ordinance Appendix A 55+ years old $70 Ordinance Appendix A Twilight (after 4:30 p.m.)$60 Ordinance Appendix A Gazebo Rental (Daily entrance rate/season pass required)Ordinance Appendix A Resident $55 per use Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 24 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Non-resident $65 per use Ordinance Appendix A Private Aquatic Park Rental $500/hour Ordinance Appendix A Aqua Obstacle Course Rental Ordinance Appendix A Lap Lane Rental $75/hr Ordinance Appendix A August Season Pass $30 Ordinance Appendix A Recreation Outdoor Center (ROC)Ordinance Appendix A Dry Floor Rental Ordinance Appendix A Damage Deposit $300 Ordinance Appendix A Food and Beverage Fee $75 Ordinance Appendix A Two Hour Maximum (resident) - space only $50/hr Ordinance Appendix A Two Hour Maximum (resident) - space plus additional services $75/hr Ordinance Appendix A Two Hour Maximum (non-resident) - space only $65/hr Ordinance Appendix A Two Hour Maximum (non-resident) - space plus additional services $90/hr Ordinance Appendix A Half-Day Rental, 6 hr max (resident)Ordinance Appendix A Half-Day Rental, 6 hr max (non-resident)Ordinance Appendix A Full-Day Rental (resident)Ordinance Appendix A Full-Day Rental (non-resident)Ordinance Appendix A Ice Rink Rental * (residents)$170/hr plus tax Ordinance Appendix A Ice Rink Rental * (non-residents)$175/hr plus tax Ordinance Appendix A Skate Rental $3 Ordinance Appendix A Skate Sharpening $5 Ordinance Appendix A Skating Admission - adult $5 Ordinance Appendix A Skating Admission - youth & senior $4 Ordinance Appendix A Ten Punch Pass - adult $40 Ordinance Appendix A Ten Punch Pass - youth & senior $35 Ordinance Appendix A Open Hockey Admission $5 Ordinance Appendix A Open Hockey Ten Punch Pass $45 Ordinance Appendix A Turf Field Rental (full field - 200' x 85')Ordinance Appendix A Resident $55/hr Ordinance Appendix A Non-resident $70/hr Ordinance Appendix A Skate Park Rental (outdoor)Free admission Ordinance Appendix A Resident (private rental)$200/hr Ordinance Appendix A Non-Resident (private rental)$400/hr Ordinance Appendix A Westwood Hills Nature Center (indoor)Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 25 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Conference Room Ordinance Appendix A Damage Deposit $500 Ordinance Appendix A Resident per hour (2 hr min.)$55/hr Ordinance Appendix A Non-Resident per hour (2 hr min.)$65/hr Ordinance Appendix A Multi-Purpose Rooms (A, B or C)Ordinance Appendix A Damage Deposit $100 Ordinance Appendix A Resident per hour (2 hr min.)$60/hr Ordinance Appendix A Non-Resident per hour (2 hr min.)$70/hr Ordinance Appendix A Entire Facility Rental Ordinance Appendix A Damage Deposit $700 Ordinance Appendix A Resident (12 hour rental)$1,600 Ordinance Appendix A Non-Resident (12 hour rental)$1,900 Ordinance Appendix A Westwood Hills Nature Center (outdoor) Ordinance Appendix A Park Building (lower) Rental Ordinance Appendix A Damage Deposit $300 Ordinance Appendix A Resident - per hour (2 hr min.)$75/hr Ordinance Appendix A Non-Resident - per hour (2 hr min.)$85/hr Ordinance Appendix A Picnic Shelter (upper) Rental Ordinance Appendix A Damage Deposit $100 Ordinance Appendix A Resident - per hour (2 hr min.)$135/time block Ordinance Appendix A Non-Resident - per hour (2 hr min.)$165/time block Ordinance Appendix A Oak Patio Rental Ordinance Appendix A Resident per hour (2 hr min.)$37/hr Ordinance Appendix A Non-Resident per hour (2 hr min.)$47/hr Ordinance Appendix A Watergarden Rental Ordinance Appendix A Damage Deposit Ordinance Appendix A Resident per hour Ordinance Appendix A Non-Resident per hour Ordinance Appendix A Observation Deck Rental Ordinance Appendix A Damage Deposit $100 Ordinance Appendix A Resident per hour (2 hr min.)$40/hr Ordinance Appendix A Non-Resident per hour (2 hr min.)$50/hr Ordinance Appendix A Winter Outdoor Hockey Rink Rental Ordinance Appendix A Resident (during warming house hours)$30/hr Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 26 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Non-Resident (during warming house hours)$40/hr Ordinance Appendix A Warming House Rental Ordinance Appendix A Resident (after hours)$50/hr Ordinance Appendix A Non-resident (after hours)$60/hr Ordinance Appendix A Non-resident & Resident (during hours)$20/hr Ordinance Appendix A Farmer's Market Application Ordinance Appendix A per stall (one market site)Ordinance Appendix A per stall (both market sites)Ordinance Appendix A Mobile Food Truck Vendor Permit $50/day per truck Ordinance Appendix A Professional Photo & Park Video Shoot (does not include facility rental) Ordinance Appendix A Resident $125/hr Ordinance Appendix A Non-resident $175/hr Ordinance Appendix A Special Equipment Rental (delivery within City limits only)Ordinance Appendix A Damage Deposit $100 Ordinance Appendix A 16 Folding Tables and 40 Chairs (resident)$170 Ordinance Appendix A 16 Folding Tables and 40 Chairs (St. Louis Park Organization)$120 Ordinance Appendix A 8 Folding Tables and 20 Chairs (resident)$100 Ordinance Appendix A 8 Folding Tables and 20 Chairs (St. Louis Park Organization)$65 Ordinance Appendix A Portable PA System (resident)Ordinance Appendix A Portable PA System (St. Louis Park Organization)Ordinance Appendix A Natural Resources & Park Maintenance Ordinance Appendix A Community Garden Plot $40/yr Ordinance Appendix A Trees - nuisance abatement Fees Ordinance Appendix A Private 10% with maximum of $500 Ordinance Appendix A Weed Elimination Ordinance Appendix A Non-compliance of Weed Nuisance Notice $200 Ordinance Appendix A Wood Chip Delivery (within City limits only)Ordinance Appendix A 3 cubic yards $80 Ordinance Appendix A 5 cubic yards Ordinance Appendix A POLICE DEPARTMENT Ordinance Appendix A Animals Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 27 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES Animal Impound Ordinance Appendix A Initial impoundment $40 Ordinance Appendix A 2nd offense w/in year $60 Ordinance Appendix A 3rd offense w/in year $85 Ordinance Appendix A 4th offense w/in year $110 Ordinance Appendix A Boarding Per Day $30 Ordinance Appendix A Dangerous Dog Annual Review Hearing $250 Ordinance Appendix A Potentially Dangerous Dog Annual Review Hearing $250 Ordinance Appendix A Copies & Reports Ordinance Appendix A Clearance Letters $5 Ordinance Appendix A Accident Photo $10/disk Ordinance Appendix A Arrest Synopsis Report $0 Ordinance Appendix A Audio Recording $10 Ordinance Appendix A Police Report $0 Ordinance Appendix A Police Report Certification $1 Ordinance Appendix A Weekly Accident Report $0 Ordinance Appendix A Body Camera Video Requests $30 Ordinance Appendix A Defense Attorney Case Requests $20 Ordinance Appendix A Case file request for matters transferred to outside agencies $50 Ordinance Appendix A 911 Audio Transcription $10 Ordinance Appendix A Obtaining audio (if not part of case file) and transcribing $20 Ordinance Appendix A Crime Free Multi-Housing Training $40/class Ordinance Appendix A Criminal Background Investigation Ordinance Appendix A Volunteers & Employees $5 Ordinance Appendix A False Alarm (Police)Residential/Commercial Ordinance Appendix A 1st offense w/in year $0/$0 Ordinance Appendix A 2nd offense w/in year $100/$100 Ordinance Appendix A 3rd offense w/in year $100/$125 Ordinance Appendix A 4th offense w/in year $100/$150 Ordinance Appendix A 5th offense w/in year $100/$175 Ordinance Appendix A Each subsequent in same year $100/$25 increase Ordinance Appendix A Late Payment Fee 10%Ordinance Appendix A Fingerprinting Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 28 Denotes change Denotes New SERVICE 2024 PROPOSED FEE Action Appendix A City of St. Louis Park - FEES St. Louis Park residents & business needs $25 per card Ordinance Appendix A Solicitor/Peddler Registration $150 Peddlers only Ordinance Appendix A Lost ID replacement fee $0 Ordinance Appendix A Vehicle Forfeiture Ordinance Appendix A Administrative fee in certain cases $250 Ordinance Appendix A Medicine Disposal Bages $0 Ordinance Appendix A Public Works Ordinance Appendix A Block Party Application (MSC at 7305 Oxford St)No Charge Ordinance Appendix A Cone Deposit $10/cone Ordinance Appendix A Event Recycling Bin Deposit $100/bin Ordinance Appendix A Bulk Water Filling Station ( Pre-purchase at MSC)$7/1,000 gallons Ordinance Appendix A Fire Hydrant Use Permit (MSC - approval only by PW/Utilities)$200 connection fee per hydrant $1,500 deposit, $7/1,000 gallons Ordinance Appendix A Permit to Exceed Vehicle Weight Limitations (MSC)$50 each Ordinance Appendix A Service Fees (Stop Box Repairs, Water Shut-off Service) - MSC Shop Ordinance Appendix A Public Service Worker Ordinance Appendix A Regular Business Hours $60 Ordinance Appendix A After Hours $180 Ordinance Appendix A Non-Accessible Meter Charge $100 per month Ordinance Appendix A Winter Parking Permit Ordinance Appendix A Caregiver parking $25 Ordinance Appendix A No off-street parking available No Charge Ordinance Appendix A Off-street parking available $125 Ordinance Appendix A City council meeting of October 2, 2023 (Item No. 6a) Title: First reading of ordinance adopting fees for 2024 Page 29 Meeting: City council Meeting date: October 2, 2023 Action agenda item: 7a Executive summary Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 Recommended action: Motion to adopt resolution approving the amendments to the 2040 Comprehensive Plan future land use plan map, as well as related figures and tables (requires 5 affirmative votes). Policy consideration: Does the city council support the change in land use for the property at 1639 Utah Drive to residential? Summary: The City of St. Louis Park is in the process of selling the property at 1639 Utah Drive to the adjacent property owner at 1637 Utah Drive. The property was formerly used as a well, but it has been sealed and does not serve a public purpose. The property is currently guided by the comprehensive plan’s future land use plan as park and open space and requires an amendment to be put to residential use. Once the land use guidance has been amended, the property’s current zoning, R-1 single-family residence will be more consistent with the new guidance in the comprehensive plan. The planning commission held a public hearing on August 16, 2023. There were no public comments. The commission also recommends approval of the comprehensive plan amendment. The park and recreation advisory committee considered the item at their meeting on September 20, 2023. The committee voted unanimously to recommend approval of the comprehensive plan amendment. Financial or budget considerations: None. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Discussion, draft resolution, draft minutes for August 16, 2023 planning commission meeting Prepared by: Laura Chamberlain, senior planner Reviewed by: Sean Walther, planning manager/deputy community development director Karen Barton, community development director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 7a) Page 2 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 Discussion Site information: 1639 Utah Drive Site area: 0.02 acres (747 square feet) Current use: Retired water well Surrounding land uses: North: Single-family residential East: Pond and open space South: Single-family residential West: Single-family residential Current 2040 land use guidance Current zoning PRK - park and open space R-1 single-family residence Proposed 2040 land use guidance Proposed zoning RL - low density residential R-1 single-family residence Comprehensive plan amendment for 1639 Utah Drive The city proposes to change the comprehensive plan future land use designation for 1639 Utah Drive from PRK park and open space to RL low density residential. The RL low density residential land use designation is compatible with the property’s existing R-1 single-family residence zoning district and proposed residential use. General consistency with the comprehensive plan. The city’s land use plan should reflect the broad goals, policies and implementation strategies incorporated in the comprehensive plan. These elements are the basis for evaluating the requested change. 1639 Utah Dr. City council meeting of October 2, 2023 (Item No. 7a) Page 3 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 RL – Low Density Residential description: The low density residential designation is intended for residential neighborhoods primarily consisting of single-family houses. It allows single-family detached housing and limited semi-detached housing, such as duplexes and accessory housing units. This designation allows net residential densities from three (3) to ten (10) units per acre. Residential land use goal #2: Preserve and enhance the livability and unique character of each neighborhood’s residential areas. Commissions: The planning commission held a public hearing on August 16, 2023. There were no public comments. The commission also recommends approval of the comprehensive plan amendment. The park and recreation advisory committee considered the property at their meeting on September 20, 2023; the committee recommends approval of the comprehensive plan amendment. Next steps: If the city council approves the comprehensive plan amendment, staff will submit an amendment to the Metropolitan Council for their approval. Recommendation: The planning commission and parks and recreation advisory commission recommend approval of the comprehensive plan amendment to amend the future land use plan to change the designation of 1639 Utah Drive from park and open space to low density residential. Previous/future actions Governing body Date Public hearing conducted and no comments were received. Recommended approval. planning commission 8/16/2023 Item considered; recommended approval park and recreation advisory committee 9/20/2023 City council meeting of October 2, 2023 (Item No. 7a) Page 4 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 Resolution No. 23-____ Resolution supporting the approval of an amendment to the 2040 Comprehensive Plan for the City of St. Louis Park under Minnesota Statutes 462.351 for the property located at 1639 Utah Drive. Whereas, the 2040 Comprehensive Plan was adopted by the city council on August 5, 2019; and Whereas, the use of said plan will insure a safer, more pleasant, and more economical environment for residential, commercial, industrial, and public activities and will promote the public health, safety and general welfare; and Whereas, said plan will prepare the community for anticipated desirable change, thereby bringing about significant savings in both private and public expenditures; and Whereas, said plan has taken due cognizance of the planning activities of adjacent units of government; and Whereas, said plan is to be periodically reviewed by the City of St. Louis Park planning commission and amendments made, if justified according to procedures, rules, and laws, and provided such amendments would provide a positive result and are consistent with other provisions in the comprehensive plan; and Whereas, the city received an application to amend the land use plan for property legally defined as: Lot 7, Block 2, Second Country Club Addition of Westwood Hills, Hennepin County, Minnesota. Whereas, the City of St. Louis Park planning commission held a public hearing and recommended adoption of an amendment to said plan on August 16, 2023; and Whereas, the City of St. Louis Park parks and recreation advisory commission recommended adoption of the amendments to said plan on September 20, 2023; and Whereas, the city council has considered the advice and recommendation of the planning commission and parks and recreation advisory commission; and Whereas, the contents of planning case file 23-09-CP are hereby entered into and made part of the public hearing record and the record of decision for this case; and Now therefore be it resolved, by the city council of St. Louis Park that said plan, as previously adopted by the city council, is hereby amended as follows and as shown in the attached exhibits: City council meeting of October 2, 2023 (Item No. 7a) Page 5 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 Change the future land use designation for the property at 1639 Utah Drive from PRK – park and open space to RL – low density residential. Changes to the text, tables and figures within the 2040 Comprehensive Plan document as shown in the attachments to reflect updates to city forecasts and development phasing based on the change in land use; changes within the document are found on the following pages: 5-126 and 5-129. It is further resolved, city staff are instructed to submit the comprehensive plan amendment to the Metropolitan Council for review and authorization to place the comprehensive plan amendment into effect. It is further resolved, that the city clerk is instructed to record certified copies of this resolution in the office of the Hennepin County register of deeds or registrar of titles as the case may be. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk City council meeting of October 2, 2023 (Item No. 7a) Page 6 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 05-126: Figure 5-5. 2040 Future Land Use Map City council meeting of October 2, 2023 (Item No. 7a) Page 7 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 5—129: Table 5.2 2040 Future land use Plan Future Land Use Gross Acres Net Acres % Net RL - Low Density Residential 2520.67 2520.69 2484.21 2484.23 35.96% RM - Medium Density Residential 397.62 381.36 5.52% RH – High Density Residential 228.10 219.46 3.18% MX - Mixed Use 52.81 52.81 0.76% TOD - Transit Oriented Development 82.62 82.62 1.20% COM - Commercial 254.59 254.26 3.68% OFC - Office 229.31 212.16 3.07% BP - Business Park 103.81 103.65 1.50% IND - Industrial 237.82 199.64 2.89% CIV - Civic 209.97 204.38 2.96% PRK - Park and Open Space 916.67 916.65 557.54 557.52 8.07% ROW - Right of Way 1514.78 1506.41 21.80% RRR - Railroad 159.97 150.80 2.18% Water/Wetlands 0.00 499.44 7.23% Total 6908.74 6908.74 100.00% City council meeting of October 2, 2023 (Item No. 7a) Page 8 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 Planning commission Members present: Jim Beneke, Mia Divecha (arrived 6:02 p.m.), Matt Eckholm, Katie Merten, Tom Weber, Jan Youngquist Members absent: Michael Salzer Staff present: Laura Chamberlain, Jacquelyn Kramer, Melissa Kennedy, Sean Walther Guests: City residents 1. Call to order – roll call 2. Approval of minutes – July 5, 2023 It was moved by Commissioner Eckholm, seconded by Commissioner Beneke, to approve the minutes as presented. The motion passed 5-0. 3. Hearings 3a. Conditional use permit for St. Louis Park school district data center Applicant: Cunningham Group (on behalf of client: St. Louis Park Public Schools) Case No: 23-12-CUP Ms. Kramer presented the report. Commissioner Beneke asked if the new sidewalk is part of the CUP proposal in front of the commission today. Ms. Kramer stated yes and pointed it out to the commissioners. Commissioner Divecha asked where the entrance of the data center will be. Ms. Kramer pointed out the entrances and noted there is sidewalk all around the building, and she showed the pathway and exits. Commissioner Divecha asked what is south of the data center. Ms. Kramer stated that is an existing paved loading zone used to drop off equipment at the maintenance building and will also be used for equipment drop off at the data center. Commissioner Youngquist asked if there will be fencing between the adjacent playground and the maintenance center. Ms. Kramer stated yes, there will be fencing around the playground. Chair Weber asked about the two ADA parking spots being added and if those are on the public right of way. Ms. Kramer stated yes, that is correct. Chair Weber opened the public hearing. There were no public comments. City council meeting of October 2, 2023 (Item No. 7a) Page 9 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 Chair Weber closed the public hearing. Commissioner Divecha noted the email that was received [from Chris Teigen, 6316 35th St. W. on August 12, 2023] and asked if there is anything that should be addressed. Chair Weber noted the email addressed construction times on the site and trash collection be completed later in the morning vs. earlier times. Ms. Kramer stated she has shared this email with the school district. Jim Langevin, facilities manager with the school district, noted the school district is in the process of having the trash receptacles moved back to their original location, which will help with noise heard by residents during collection. Commissioner Beneke asked if there are many service vehicles parked in the area currently. Mr. Langevin stated the site is used primarily for storage of extra gravel for the track field at the school inside a box truck. He added part of the renovation includes moving this truck and gravel inside the maintenance garage. It was moved by Commissioner Youngquist, seconded by Commissioner Divecha, to approve the conditional use permit for St. Louis Park school district data center as presented. The motion passed 6-0. 3b. Comprehensive plan amendment for 1639 Utah Dr and zoning map amendment for 1608 Utah Ave S Applicant: City of St. Louis Park Case No: 23-09-CP, 23-10-Z Ms. Chamberlain presented the report. Commissioner Divecha noted the city wants to sell this land at 1639 Utah Dr. to the owners of an adjacent lot and asked if they are ok with this plan. Mr. Walther stated the city has entered into a purchase agreement with the owners of the adjacent lot and the city council approved selling the property and directed staff to do this, but the sale of the property has not closed. Commissioner Divecha asked if the city owns 1608 Utah currently. Ms. Chamberlain stated yes. Commissioner Divecha asked what a passive park is. Ms. Chamberlain stated this is a level of park meaning there are not many facilities there and it is intended to be an open space and has a bench only. Commissioner Divecha asked if there is any plan to change that. Ms. Chamberlain stated no. Commissioner Youngquist asked if the well has been capped at 1639 Utah Dr. Mr. Walther stated yes it has and noted the city only learned about this well recently and did not meet any current standards for wells. It was closed and sealed recently and a shed over it was also removed, adding this well did not serve any public purpose. City council meeting of October 2, 2023 (Item No. 7a) Page 10 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 Commissioner Youngquist asked when the city sells land, where do the proceeds go. Mr. Walther stated it varies, but typically first is used to making the whole for any expenses incurred. He noted in this case it is a very small property and the proceeds will cover the closing costs. Commissioner Beneke asked if there is any way to utilize the space at 1639 Utah Dr. at all as a park. Ms. Chamberlain stated no and there is no public access to this property, adding it is on the rear corner of the adjacent lot and very far from the street. Commissioner Merten asked how deep is the well and if there are any concerns someone could hit it in the future. Mr. Walther stated he does not have that information with him, but that the well was removed to a certain depth below the surround grade to avoid this, and the city is also required to file a disclosure with Hennepin County so all future owners are made aware of it. Chair Weber opened the public hearing. There were no public comments. Chair Weber closed the public hearing. It was moved by Commissioner Divecha, seconded by Commissioner Eckholm, to approve the comprehensive plan amendment for 1639 Utah Dr and zoning map amendment for 1608 Utah Ave S. as presented. The motion passed 6-0. 3c. Comprehensive plan and zoning map amendments for MnDOT conveyance near 2840 Toledo Ave S Applicant: City of St. Louis Park Case No: 23-13-CP, 23-14-Z Ms. Chamberlain presented the report. Commissioner Divecha asked with the status changing to a passive park, what does the city support now in terms of maintenance of the park. Ms. Chamberlain stated this property when it is sold to the city, it will be maintained. She added changing this to an active park is not anticipated by parks and recreation department plans at this time. She stated this could be considered during the next comprehensive park plan process. Commissioner Divecha asked if there was a safety hazard there, would this be the city’s responsibility to maintain that. Mr. Walther stated that the city will be responsible for the property as it is for other city owned land. Commissioner Divecha asked if MnDOT or the city initiated this. Mr. Walther stated MnDOT approached the city as they deemed it to be deemed excess land. He added there are different processes for different land parcels. City council meeting of October 2, 2023 (Item No. 7a) Page 11 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 Commissioner Merten asked what is to the north of this parcel and if it is open space. Ms. Chamberlain stated that is property also owned by MnDOT and city is in talks with MnDOT about acquiring that property, however as that property is not being used as park space it is not part of this project. She added if there is developability to the area, that would come as a cost to the city, but noted the city is interested in it. She stated any development to that property would require another amendment to the comp plan. Mr. Walther made a correction stating the city has already purchased the property to the north, but the purpose of that purchase has not been determined yet and this will be explored through a separate process with the neighborhood and community at a later date. Chair Weber asked if this is the location where signs have been set up to save Rock Island. Mr. Walther stated there is an active group looking to preserve that area. He added the city did salvage historic “beehive” barbeques from the old Hwy. 100 area, and this came forward when MnDOT was selling the area and the city may be able to acquire it. Chair Weber opened the public hearing. Pat Bruhn, 3340 Xenwood, stated she does not know a great deal about this parcel but asked if there is anything left there that is salvageable from the WPA structure. Mr. Walther stated there are some elements including a retaining wall and some landscape elements that remain but are not in good condition, and folks that are concerned consider those ruins from the former wayside rest. Ms. Cannon asked what will happen to this open space. Chair Weber stated it will be a passive park, but not active with no equipment or trails. Mr. Walther stated programing and maintenance will be determined by the city’s Park department, adding it will be maintained as it is today. Wendy Newpower, 2921 Toledo Ave. S., stated the area is a big open space, and a bike path in front of it. She noted folks want to preserve the ruins, and it was a rest area years ago, adding it’s beautiful. She stated its very nice space and should remain as it is. Chair Weber closed the public hearing. Commissioner Divecha appreciated the comments made. She stated just to confirm, zoning the property in this way does not make it allowable for residential. Ms. Chamberlain stated that is correct, adding it will be zoned further away from residential and the comp plan guidance will keep this area not developed. It was moved by Commissioner Eckholm, seconded by Commissioner Beneke, to approve the comprehensive plan and zoning map amendments for MnDOT conveyance near 2840 Toledo Ave S. as presented. The motion passed 6-0. 3d. Comprehensive plan and zoning map amendments for 3301 Webster Ave S City council meeting of October 2, 2023 (Item No. 7a) Page 12 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 Applicant: City of St. Louis Park Case No: 23-15-CP, 23-16-Z Ms. Chamberlain presented the report. Commissioner Merten asked if there is a level up from Park and Open Space, and if changing it change the maintenance level of the park. Ms. Chamberlain stated the use of park space is allowed in all of the city’s zoning districts. She stated there are areas that could have R1 or C1 zoning and in this case the city is updating city owned public parks so they continue in this use and would be eligible for single-family development or commercial use. Mr. Walther added the Park and Open Space designation does not indicate the type of park it is, as well as the zoning does not indicate the type of park either. Chair Weber stated the zoning is R2, and asked if it was a right of way, why was it an R2. Ms. Chamberlain stated the zoning goes to the center line of the right of way and she presented this on the map. Commissioner Youngquist asked why the northern boundary has a jog in it. Ms. Chamberlain stated the determination was made by MnDOT, and this is the boundary they identified as well as the legal description of the legal boundary. Mr. Walther added they are also avoiding some stormwater ponds. Chair Weber opened the public hearing. John Bruhn, 2240 Xenwood Ave., noted this space gets used quite heavily and it the only open space in the area. He stated currently the open space to the east is an open field which was abandoned by MnDOT and then planted with tall grass. He noted the area is used to walk dogs and the paths have doggie bag collection stands, and it is very heavily used. He stated the birds – warblers and native sparrows – migrate through there also, adding it’s a great wildlife area. He also noted there is a basin that catches storm water also. He stated he and his neighbors really want to see this retained as open space and added he appreciates any efforts on the part of the commission to do this. Chair Weber closed the public hearing. It was moved by Commissioner Beneke, seconded by Commissioner Eckholm, to approve the comprehensive plan and zoning map amendments for 3301 Webster Ave. S. as presented. The motion passed 6-0. 4. Other Business - none 5. Communications Mr. Walther stated the September 6 meeting will be cancelled. Staff anticipate a study session on the September 20 meeting regarding the housing types zoning code update. City council meeting of October 2, 2023 (Item No. 7a) Page 13 Title: Comprehensive plan amendment – 1639 Utah Drive – Ward 4 6. Adjournment – 7:00 p.m. ______________________________________ ______________________________________ Sean Walther, liaison Tom Weber, chair member Meeting: City council Meeting date: October 2, 2023 Action agenda item: 7b Executive summary Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Recommended action: • Motion to adopt resolution approving the amendments to the 2040 Comprehensive Plan future land use plan map, as well as related figures and tables (requires 5 affirmative votes). • Motion to approve first reading of ordinance amending the zoning map from R-2 single- family residential to POS park and open space and set the second reading for October 16, 2023. Policy consideration: Does the city council support the proposed comprehensive plan amendment and zoning map amendment? Summary: The City of St. Louis Park proposes the following: 1. Comprehensive plan amendment to amend the future land use map to change the land use designation for property generally located at 2840 Toledo Ave. S. from right of way to park and open space. 2. Zoning map amendment to change the zoning designation of property generally located at 2840 Toledo Ave. S. from R-2 single-family residence to POS park and open space. The property was former MnDOT right-of-way from Highway 100; recently MnDOT conferred the property to the City of St. Louis Park for use as a passive park. The planning commission held a public hearing on August 16, 2023. Three members of the public spoke and said they wanted to see this area remain recreational and accessible to the public. The commission recommends approval of the comprehensive plan amendment and zoning map amendment. The parks and recreation advisory commission also voted to recommend approval on September 20, 2023. Financial or budget considerations: None. Strategic priority consideration: St. Louis Park is committed to continue to lead in environmental stewardship. Supporting documents: discussion, draft resolution, draft ordinance, draft minutes from August 16, 2023 planning commission meeting Prepared by: Laura Chamberlain, senior planner Reviewed by: Sean Walther, planning manager/deputy community development director Karen Barton, community development director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 7b) Page 2 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Discussion Site information: Site area: 0.87 acres (37,897 square feet) Current use: Open space Surrounding land uses: North: Open space East: Single-family residential South: Highway West: Highway Current 2040 land use guidance Current zoning ROW - right of way R-2 single-family residence Proposed 2040 land use guidance Proposed zoning PRK - park and open space POS park and open space The Minnesota Department of Transportation (MnDOT) conveyed excess right of way from the Minnesota Highway 100 corridor to the city. The subject parcel is 0.88 acres and includes the remnants of a retaining wall and rock landscaping of a former wayside rest that MNDOT had on the site. The land has been referred to as “Rock Island” and “Rock Garden.” The city accepted an offer from MNDOT to give the land to the city for zero dollars as long as the city used it for park and open space purposes. The conveyance of the property will also change the property from right-of-way to an established parcel. The property is currently guided in the comprehensive plan future land use map as right of way. Based on the State’s condition of conveyance, changing the designation to park and open space is appropriate. Once the land use guidance for the property is amended, a rezoning of the property from R-2 single family residence to POS park and open space is also appropriate. City council meeting of October 2, 2023 (Item No. 7b) Page 3 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Comprehensive plan. The city proposes to change the comprehensive plan future land use designation from ROW right of way to PRK park and open space. The PRK park and open space land use designation is compatible with the proposed POS park and open space zoning district. General consistency with the comprehensive plan. The city’s land use plan should reflect the broad goals, policies and implementation strategies incorporated in the comprehensive plan. These elements are the basis for evaluating the requested change. PRK – Park and Open Space description: The park and open space land use designation includes all public parks and open space land, as well as public recreational facilities, such as the Recreational Center. It also encompasses lakes and waterways, such as Bass Lake Preserve and Minnehaha Creek. This designation is intended for areas which are reserved for active and passive recreational uses, natural amenities, protected natural areas, and the city’s major stormwater retention and drainage areas. Livable communities goal #1: Provide attractive public streets, spaces and facilities that contribute to creating connections, a strong sense of community, and opportunities for community interaction. Public land use goal #3: Consider increasing natural environment areas on public land. Zoning map. The city proposes to rezone the property from R-2 single-family residence to POS park and open space. The purpose of the rezoning is to limit the activity on this former right-of- way site to park and open space uses. The POS park and open space district is consistent with the PRK park and open space land use designation that is proposed for the comprehensive plan. Commissions: The planning commission held a public hearing on August 16, 2023. Three members of the public spoke, each supporting that this property be used for park and open space in the future. The commission also recommends approval of the comprehensive plan amendment and zoning map amendment. The park and recreation advisory committee considered the property at their meeting on September 20, 2023; the committee recommends approval of the comprehensive plan amendment and zoning map amendment. Next steps: If the city council approves the comprehensive plan amendment, staff will submit an amendment to the Metropolitan Council for their approval. The city council is scheduled to hold a second reading of the zoning map amendment ordinance on October 16, 2023 Recommendation: The planning commission and parks and recreation commission recommend approval of the comprehensive plan amendment to amend the future land use plan to change the designation of the subject property from right of way to park and open space, and to amend the zoning map to change the zoning designation of the subject property from R-2 single-family residence to POS park and open space. City council meeting of October 2, 2023 (Item No. 7b) Page 4 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Previous/future actions Governing body Date Public hearing conducted, and three comments in favor of the land use change from the public. Recommended approval. planning commission 8/16/2023 Item considered; recommended approval park and recreation advisory committee 9/20/2023 City council meeting of October 2, 2023 (Item No. 7b) Page 5 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Resolution No. 23-____ Resolution supporting the approval of an amendment to the 2040 Comprehensive Plan for the City of St. Louis Park under Minnesota Statutes 462.351 for the property located at 2840 Toledo Avenue S. Whereas, the 2040 Comprehensive Plan was adopted by the city council on August 5, 2019; and Whereas, the use of said plan will insure a safer, more pleasant, and more economical environment for residential, commercial, industrial, and public activities and will promote the public health, safety and general welfare; and Whereas, said plan will prepare the community for anticipated desirable change, thereby bringing about significant savings in both private and public expenditures; and Whereas, said plan has taken due cognizance of the planning activities of adjacent units of government; and Whereas, said plan is to be periodically reviewed by the City of St. Louis Park planning commission and amendments made, if justified according to procedures, rules, and laws, and provided such amendments would provide a positive result and are consistent with other provisions in the comprehensive plan; and Whereas, the city received an application to amend the land use plan for property legally defined as: Parcel 28 C.S. 2735 (100=5-31-5) All of Tract A described below: Tract A. That part of the east 25.75 rods of the west 46.75 rods of the Southwest Quarter of the Southwest Quarter of Section 31, Township 29 North, Range 24 West, Hennepin County, Minnesota, described as follows: Commencing at the South Quarter corner of said Section 31; thence westerly along the south line of said Section on an azimuth of 270 degrees 07 minutes 44 seconds for 1963.98 feet to Right of Way Boundary Corner B20919 as shown on Minnesota Department of Transportation Right of Way Plat No. 27-209, as the same is on file and of record in the office of the County Recorder in and for said County; thence on an azimuth of 00 degrees 26 minutes 07 seconds for 629.71 feet; thence on an azimuth of 270 degrees 00 minutes 00 seconds for 38.34 feet; thence on an azimuth of 354 degrees 32 minutes 35 seconds for 143.36 feet to the point of beginning of Tract A to be described; thence on an azimuth of 246 degrees 35 minutes 01 second for 28.26 feet; thence on an azimuth of 304 degrees 41 minutes 05 seconds for 150.94 feet; thence on an azimuth of 359 degrees 35 minutes 14 seconds for 202.62 feet; thence on an azimuth of 90 degrees 00 minutes 01 second for 154.17 feet; thence on an azimuth of City council meeting of October 2, 2023 (Item No. 7b) Page 6 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 180 degrees 32 minutes 56 seconds for 277.29 feet to the point of beginning and there terminating; containing 38,331 square feet, more or less. Whereas, the City of St. Louis Park planning commission held a public hearing and recommended adoption of an amendment to said plan on August 16, 2023; and Whereas, the City of St. Louis Park parks and recreation advisory commission recommended adoption of the amendments to said plan on September 20, 2023; and Whereas, the city council has considered the advice and recommendation of the planning commission and parks and recreation advisory commission; and Whereas, the contents of planning case file 23-13-CP are hereby entered into and made part of the public hearing record and the record of decision for this case; and Now therefore be it resolved, by the city council of St. Louis Park that said plan, as previously adopted by the city council, is hereby amended as follows and as shown in the attached exhibits: Change the future land use designation for the property at 2840 Toledo Avenue S from ROW – right of way to PRK – park and open space. Changes to the text, tables and figures within the 2040 Comprehensive Plan document as shown in the attachments to reflect updates to city forecasts and development phasing based on the change in land use; changes within the document are found on the following pages: 5-126 and 5-129. It is further resolved, city staff are instructed to submit the comprehensive plan amendment to the Metropolitan Council for review and authorization to place the comprehensive plan amendment into effect. It is further resolved, that the city clerk is instructed to record certified copies of this resolution in the office of the Hennepin County register of deeds or registrar of titles as the case may be. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk City council meeting of October 2, 2023 (Item No. 7b) Page 7 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 05-126: Figure 5-5. 2040 Future Land Use Map City council meeting of October 2, 2023 (Item No. 7b) Page 8 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 5—129: Table 5.2 2040 Future land use Plan Future Land Use Gross Acres Net Acres % Net RL - Low Density Residential 2520.69 2484.23 35.96% RM - Medium Density Residential 397.62 381.36 5.52% RH – High Density Residential 228.10 219.46 3.18% MX - Mixed Use 52.81 52.81 0.76% TOD - Transit Oriented Development 82.62 82.62 1.20% COM - Commercial 254.59 254.26 3.68% OFC - Office 229.31 212.16 3.07% BP - Business Park 103.81 103.65 1.50% IND - Industrial 237.82 199.64 2.89% CIV - Civic 209.97 204.38 2.96% PRK - Park and Open Space 916.65 917.52 557.52 558.39 8.07% ROW - Right of Way 1514.78 1513.91 1506.41 1505.54 21.80% RRR - Railroad 159.97 150.80 2.18% Water/Wetlands 0.00 499.44 7.23% Total 6908.74 6908.74 100.00% City council meeting of October 2, 2023 (Item No. 7b) Page 9 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Ordinance No. ___-23 Ordinance amending the St. Louis Park official zoning map The City of St. Louis Park does ordain: Section 1. The city council has considered the advice and recommendation of the planning commission (case no. 23-14-Z). Section 2. The St. Louis Park official zoning map is hereby amended by changing the zoning district boundary to reclassify the property described below from R-2 Single-family Residence to POS Park and Open Space: Parcel 28 C.S. 2735 (100=5-31-5) All of Tract A described below: Tract A. That part of the east 25.75 rods of the west 46.75 rods of the Southwest Quarter of the Southwest Quarter of Section 31, Township 29 North, Range 24 West, Hennepin County, Minnesota, described as follows: Commencing at the South Quarter corner of said Section 31; thence westerly along the south line of said Section on an azimuth of 270 degrees 07 minutes 44 seconds for 1963.98 feet to Right of Way Boundary Corner B20919 as shown on Minnesota Department of Transportation Right of Way Plat No. 27-209, as the same is on file and of record in the office of the County Recorder in and for said County; thence on an azimuth of 00 degrees 26 minutes 07 seconds for 629.71 feet; thence on an azimuth of 270 degrees 00 minutes 00 seconds for 38.34 feet; thence on an azimuth of 354 degrees 32 minutes 35 seconds for 143.36 feet to the point of beginning of Tract A to be described; thence on an azimuth of 246 degrees 35 minutes 01 second for 28.26 feet; thence on an azimuth of 304 degrees 41 minutes 05 seconds for 150.94 feet; thence on an azimuth of 359 degrees 35 minutes 14 seconds for 202.62 feet; thence on an azimuth of 90 degrees 00 minutes 01 second for 154.17 feet; thence on an azimuth of 180 degrees 32 minutes 56 seconds for 277.29 feet to the point of beginning and there terminating; containing 38,331 square feet, more or less. Section 3. This ordinance shall take effect upon Metropolitan Council authorization of the associated comprehensive plan amendment approved by city council resolution 23-___ and not sooner than 15 days after publication. First reading October 2, 2023 Second reading October 16, 2023 City council meeting of October 2, 2023 (Item No. 7b) Page 10 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Reviewed for administration: Adopted by the city council October 16, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Approved as to form and execution: Melissa Kennedy, city clerk Soren Mattick, city attorney Date of publication October 26, 2023 Date ordinance takes effect Upon Metropolitan Council authorization of the associated comprehensive plan amendment and no sooner than November 10, 2023. City council meeting of October 2, 2023 (Item No. 7b) Page 11 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Planning commission Members present: Jim Beneke, Mia Divecha (arrived 6:02 p.m.), Matt Eckholm, Katie Merten, Tom Weber, Jan Youngquist Members absent: Michael Salzer Staff present: Laura Chamberlain, Jacquelyn Kramer, Melissa Kennedy, Sean Walther Guests: City residents 1. Call to order – roll call 2. Approval of minutes – July 5, 2023 It was moved by Commissioner Eckholm, seconded by Commissioner Beneke, to approve the minutes as presented. The motion passed 5-0. 3. Hearings 3a. Conditional use permit for St. Louis Park school district data center Applicant: Cunningham Group (on behalf of client: St. Louis Park Public Schools) Case No: 23-12-CUP Ms. Kramer presented the report. Commissioner Beneke asked if the new sidewalk is part of the CUP proposal in front of the commission today. Ms. Kramer stated yes and pointed it out to the commissioners. Commissioner Divecha asked where the entrance of the data center will be. Ms. Kramer pointed out the entrances and noted there is sidewalk all around the building, and she showed the pathway and exits. Commissioner Divecha asked what is south of the data center. Ms. Kramer stated that is an existing paved loading zone used to drop off equipment at the maintenance building and will also be used for equipment drop off at the data center. Commissioner Youngquist asked if there will be fencing between the adjacent playground and the maintenance center. Ms. Kramer stated yes, there will be fencing around the playground. Chair Weber asked about the two ADA parking spots being added and if those are on the public right of way. Ms. Kramer stated yes, that is correct. Chair Weber opened the public hearing. There were no public comments. City council meeting of October 2, 2023 (Item No. 7b) Page 12 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Chair Weber closed the public hearing. Commissioner Divecha noted the email that was received [from Chris Teigen, 6316 35th St. W. on August 12, 2023] and asked if there is anything that should be addressed. Chair Weber noted the email addressed construction times on the site and trash collection be completed later in the morning vs. earlier times. Ms. Kramer stated she has shared this email with the school district. Jim Langevin, facilities manager with the school district, noted the school district is in the process of having the trash receptacles moved back to their original location, which will help with noise heard by residents during collection. Commissioner Beneke asked if there are many service vehicles parked in the area currently. Mr. Langevin stated the site is used primarily for storage of extra gravel for the track field at the school inside a box truck. He added part of the renovation includes moving this truck and gravel inside the maintenance garage. It was moved by Commissioner Youngquist, seconded by Commissioner Divecha, to approve the conditional use permit for St. Louis Park school district data center as presented. The motion passed 6-0. 3b. Comprehensive plan amendment for 1639 Utah Dr and zoning map amendment for 1608 Utah Ave S Applicant: City of St. Louis Park Case No: 23-09-CP, 23-10-Z Ms. Chamberlain presented the report. Commissioner Divecha noted the city wants to sell this land at 1639 Utah Dr. to the owners of an adjacent lot and asked if they are ok with this plan. Mr. Walther stated the city has entered into a purchase agreement with the owners of the adjacent lot and the city council approved selling the property and directed staff to do this, but the sale of the property has not closed. Commissioner Divecha asked if the city owns 1608 Utah currently. Ms. Chamberlain stated yes. Commissioner Divecha asked what a passive park is. Ms. Chamberlain stated this is a level of park meaning there are not many facilities there and it is intended to be an open space and has a bench only. Commissioner Divecha asked if there is any plan to change that. Ms. Chamberlain stated no. Commissioner Youngquist asked if the well has been capped at 1639 Utah Dr. Mr. Walther stated yes it has and noted the city only learned about this well recently and did not meet any current standards for wells. It was closed and sealed recently and a shed over it was also removed, adding this well did not serve any public purpose. City council meeting of October 2, 2023 (Item No. 7b) Page 13 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Commissioner Youngquist asked when the city sells land, where do the proceeds go. Mr. Walther stated it varies, but typically first is used to making the whole for any expenses incurred. He noted in this case it is a very small property and the proceeds will cover the closing costs. Commissioner Beneke asked if there is any way to utilize the space at 1639 Utah Dr. at all as a park. Ms. Chamberlain stated no and there is no public access to this property, adding it is on the rear corner of the adjacent lot and very far from the street. Commissioner Merten asked how deep is the well and if there are any concerns someone could hit it in the future. Mr. Walther stated he does not have that information with him, but that the well was removed to a certain depth below the surround grade to avoid this, and the city is also required to file a disclosure with Hennepin County so all future owners are made aware of it. Chair Weber opened the public hearing. There were no public comments. Chair Weber closed the public hearing. It was moved by Commissioner Divecha, seconded by Commissioner Eckholm, to approve the comprehensive plan amendment for 1639 Utah Dr and zoning map amendment for 1608 Utah Ave S. as presented. The motion passed 6-0. 3c. Comprehensive plan and zoning map amendments for MnDOT conveyance near 2840 Toledo Ave S Applicant: City of St. Louis Park Case No: 23-13-CP, 23-14-Z Ms. Chamberlain presented the report. Commissioner Divecha asked with the status changing to a passive park, what does the city support now in terms of maintenance of the park. Ms. Chamberlain stated this property when it is sold to the city, it will be maintained. She added changing this to an active park is not anticipated by parks and recreation department plans at this time. She stated this could be considered during the next comprehensive park plan process. Commissioner Divecha asked if there was a safety hazard there, would this be the city’s responsibility to maintain that. Mr. Walther stated that the city will be responsible for the property as it is for other city owned land. Commissioner Divecha asked if MnDOT or the city initiated this. Mr. Walther stated MnDOT approached the city as they deemed it to be deemed excess land. He added there are different processes for different land parcels. City council meeting of October 2, 2023 (Item No. 7b) Page 14 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Commissioner Merten asked what is to the north of this parcel and if it is open space. Ms. Chamberlain stated that is property also owned by MnDOT and city is in talks with MnDOT about acquiring that property, however as that property is not being used as park space it is not part of this project. She added if there is developability to the area, that would come as a cost to the city, but noted the city is interested in it. She stated any development to that property would require another amendment to the comp plan. Mr. Walther made a correction stating the city has already purchased the property to the north, but the purpose of that purchase has not been determined yet and this will be explored through a separate process with the neighborhood and community at a later date. Chair Weber asked if this is the location where signs have been set up to save Rock Island. Mr. Walther stated there is an active group looking to preserve that area. He added the city did salvage historic “beehive” barbeques from the old Hwy. 100 area, and this came forward when MnDOT was selling the area and the city may be able to acquire it. Chair Weber opened the public hearing. Pat Bruhn, 3340 Xenwood, stated she does not know a great deal about this parcel but asked if there is anything left there that is salvageable from the WPA structure. Mr. Walther stated there are some elements including a retaining wall and some landscape elements that remain but are not in good condition, and folks that are concerned consider those ruins from the former wayside rest. Ms. Cannon asked what will happen to this open space. Chair Weber stated it will be a passive park, but not active with no equipment or trails. Mr. Walther stated programing and maintenance will be determined by the city’s Park department, adding it will be maintained as it is today. Wendy Newpower, 2921 Toledo Ave. S., stated the area is a big open space, and a bike path in front of it. She noted folks want to preserve the ruins, and it was a rest area years ago, adding it’s beautiful. She stated its very nice space and should remain as it is. Chair Weber closed the public hearing. Commissioner Divecha appreciated the comments made. She stated just to confirm, zoning the property in this way does not make it allowable for residential. Ms. Chamberlain stated that is correct, adding it will be zoned further away from residential and the comp plan guidance will keep this area not developed. It was moved by Commissioner Eckholm, seconded by Commissioner Beneke, to approve the comprehensive plan and zoning map amendments for MnDOT conveyance near 2840 Toledo Ave S. as presented. The motion passed 6-0. 3d. Comprehensive plan and zoning map amendments for 3301 Webster Ave S City council meeting of October 2, 2023 (Item No. 7b) Page 15 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 Applicant: City of St. Louis Park Case No: 23-15-CP, 23-16-Z Ms. Chamberlain presented the report. Commissioner Merten asked if there is a level up from Park and Open Space, and if changing it change the maintenance level of the park. Ms. Chamberlain stated the use of park space is allowed in all of the city’s zoning districts. She stated there are areas that could have R1 or C1 zoning and in this case the city is updating city owned public parks so they continue in this use and would be eligible for single-family development or commercial use. Mr. Walther added the Park and Open Space designation does not indicate the type of park it is, as well as the zoning does not indicate the type of park either. Chair Weber stated the zoning is R2, and asked if it was a right of way, why was it an R2. Ms. Chamberlain stated the zoning goes to the center line of the right of way and she presented this on the map. Commissioner Youngquist asked why the northern boundary has a jog in it. Ms. Chamberlain stated the determination was made by MnDOT, and this is the boundary they identified as well as the legal description of the legal boundary. Mr. Walther added they are also avoiding some stormwater ponds. Chair Weber opened the public hearing. John Bruhn, 2240 Xenwood Ave., noted this space gets used quite heavily and it the only open space in the area. He stated currently the open space to the east is an open field which was abandoned by MnDOT and then planted with tall grass. He noted the area is used to walk dogs and the paths have doggie bag collection stands, and it is very heavily used. He stated the birds – warblers and native sparrows – migrate through there also, adding it’s a great wildlife area. He also noted there is a basin that catches storm water also. He stated he and his neighbors really want to see this retained as open space and added he appreciates any efforts on the part of the commission to do this. Chair Weber closed the public hearing. It was moved by Commissioner Beneke, seconded by Commissioner Eckholm, to approve the comprehensive plan and zoning map amendments for 3301 Webster Ave. S. as presented. The motion passed 6-0. 4. Other Business - none 5. Communications Mr. Walther stated the September 6 meeting will be cancelled. Staff anticipate a study session on the September 20 meeting regarding the housing types zoning code update. City council meeting of October 2, 2023 (Item No. 7b) Page 16 Title: Comprehensive plan amendment and zoning map amendments for 2840 Toledo Avenue S. Ward 1 6. Adjournment – 7:00 p.m. ______________________________________ ______________________________________ Sean Walther, liaison Tom Weber, chair member Meeting: City council Meeting date: October 2, 2023 Action agenda item: 7c Executive summary Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Recommended action: • Motion to adopt resolution approving the amendments to the 2040 Comprehensive Plan future land use plan map, as well as related figures and tables (requires 5 affirmative votes). • Motion to approve first reading of ordinance amending the zoning map from R-2 single- family residential to POS park and open space and set the second reading for October 16, 2023. Policy consideration: Does the city council support the proposed comprehensive plan amendment and zoning map amendment? Summary: The City of St. Louis Park proposes the following: 1. Comprehensive plan amendment to amend the future land use map to change the land use designation for property located at 3301 Webster Avenue S from right of way to park and open space. 2. Zoning map amendment to change the zoning designation of property located at 3301 Webster Avenue S from R-2 single-family residence to POS park and open space. The city has historically leased a portion of this site from MnDOT for use as Webster Park. MnDOT recently approached the city about selling the property to the city because they no longer had use for the property for right-of-way. The city proposes to amend the comprehensive plan land use map designation for the property from ROW – Right-of-way to PRK – Park and Open Space. Upon the land use designation being placed into effect, then city proposes the property be rezoned from R-2 single-family residence district to POS park and open space district. The planning commission held a public hearing on August 16, 2023. One member of the public spoke and said they really value the property as a park and open space resource in their neighborhood. The commission recommends approval of the comprehensive plan amendment and zoning map amendment. The parks and recreation advisory commission voted to recommend approval of the amendments on September 20, 2023. Financial or budget considerations: None Strategic priority consideration: St. Louis Park is committed to continue to lead in environmental stewardship. Supporting documents: discussion, draft resolution, draft ordinance, draft minutes for August 16, 2023 planning commission meeting Prepared by: Laura Chamberlain, senior planner Reviewed by: Sean Walther, planning manager/deputy community development director Karen Barton, community development director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 7c) Page 2 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Discussion Site information: Site area: 3.4 acres Current use: Park and open space Surrounding land uses: North: Single-family residential East: Highway South: Highway West: Single-family residential Current 2040 land use guidance Current zoning ROW - right of way R-2 single-family residence Proposed 2040 land use guidance Proposed zoning PRK - park and open space POS park and open space Present considerations: The city has historically leased a portion of this site from MnDOT for use as Webster Park. MnDOT recently approached the city about selling the property to the city, as they no longer had use for the property for right-of-way. The city proposes to amend the comprehensive plan land use map designation for the property from ROW – Right-of-way to PRK – Park and Open Space. Upon the land use designation being placed into effect, then city proposes the property be rezoned from R-2 single-family residence district to POS park and open space district. City council meeting of October 2, 2023 (Item No. 7c) Page 3 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Comprehensive Plan. The city proposes to change the comprehensive plan future land use designation from ROW right of way to PRK park and open space. The PRK park and open space land use designation is compatible with the proposed POS park and open space zoning district. General consistency with the comprehensive plan. The city’s land use plan should reflect the broad goals, policies and implementation strategies incorporated in the comprehensive plan. These elements are the basis for evaluating the requested change. PRK – Park and Open Space description: The Park and Open Space land use designation includes all public parks and open space land, as well as public recreational facilities, such as the Recreational Center. It also encompasses lakes and waterways, such as Bass Lake Preserve and Minnehaha Creek. This designation is intended for areas which are reserved for active and passive recreational uses, natural amenities, protected natural areas, and the city’s major stormwater retention and drainage areas. Livable communities goal #1: Provide attractive public streets, spaces and facilities that contribute to creating connections, a strong sense of community, and opportunities for community interaction. Public land use goal #3: Consider increasing natural environment areas on public land. Zoning map. The city proposes to rezone the property from R-2 single-family residence to POS park and open space. The purpose of the rezoning is to limit the activity on this former right-of- way site to park and open space uses. The POS park and open space district is consistent with the PRK park and open space land use designation that is proposed for the comprehensive plan. Commissions: The planning commission held a public hearing on August 16, 2023. One member of the public spoke, supporting that this property be used for park and open space in the future. The commission also recommends approval of the comprehensive plan amendment and zoning map amendment. The park and recreation advisory committee considered the property at their meeting on September 20, 2023; the committee recommends approval of the comprehensive plan amendment and zoning map amendment. Next steps: If the city council approves the comprehensive plan amendment, staff will submit an amendment to the Metropolitan Council for their approval. The city council is scheduled to hold a second reading of the zoning map amendment ordinance on October 16, 2023 Recommendation: The planning commission and parks and recreation advisory commission recommend approval of the comprehensive plan amendment to amend the future land use plan to change the designation of the subject property from right of way to park and open space, and to amend the zoning map to change the zoning designation of the subject property from R-2 single-family residence to POS park and open space. City council meeting of October 2, 2023 (Item No. 7c) Page 4 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Previous/future actions Governing body Date Public hearing conducted, and one comment in favor of the land use change from the public. Recommended approval. planning commission 8/16/2023 Item considered; recommended approval park and recreation advisory committee 9/20/2023 City council meeting of October 2, 2023 (Item No. 7c) Page 5 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Resolution No. 23-____ Resolution supporting the approval of an amendment to the 2040 Comprehensive Plan for the City of St. Louis Park under Minnesota Statutes 462.351 for the property located at 3301 Webster Avenue S. Whereas, the 2040 Comprehensive Plan was adopted by the city council on August 5, 2019; and Whereas, the use of said plan will insure a safer, more pleasant, and more economical environment for residential, commercial, industrial, and public activities and will promote the public health, safety and general welfare; and Whereas, said plan will prepare the community for anticipated desirable change, thereby bringing about significant savings in both private and public expenditures; and Whereas, said plan has taken due cognizance of the planning activities of adjacent units of government; and Whereas, said plan is to be periodically reviewed by the City of St. Louis Park planning commission and amendments made, if justified according to procedures, rules, and laws, and provided such amendments would provide a positive result and are consistent with other provisions in the comprehensive plan; and Whereas, the city received an application to amend the land use plan for property legally defined as: C.S. 2706 (7=12-28-3) Parcels 128A, 128B, 128C, 128D, 128E, 128F, 128G, 129 Rev., 2128C C.S. 2735 (100=130-31-5) Parcels 22 and 23 That part of Tracts A, B and C described below: Tract A. Lots 55 through 67 inclusive, Norwaldo, according to the plat thereof on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota; Tract B. Lot 1, Block 223, Rearrangement of St. Louis Park, according to the plat thereof on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota; Tract C. Block 8, Lewiston Park, according to the plat thereof on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota; which lies southerly of Line 1 described below, easterly and northerly of Line 2 described below, and northerly, westerly and southerly of Line 3 described below: City council meeting of October 2, 2023 (Item No. 7c) Page 6 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Line 1. Beginning at Right of Way Boundary Corner B20908 as shown on Minnesota Department of Transportation Right of Way Plat No. 27-209 as the same is on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota; thence easterly on an azimuth of 90 degrees 59 minutes 53 seconds along the boundary of said plat for 128.10 feet to Right of Way Boundary Corner B20909; thence defect to the left on a tangential curve, having a radius of 54.42 feet and a delta angle of 40 degrees 53 minutes 51 seconds for 38.84 feet; thence on an azimuth of 50 degrees 06 minutes 02 seconds for 274.59 feet and there terminating; Line 2. Beginning at the point of beginning of Line 1 described above; thence southerly on an azimuth of 179 degrees 47 minutes 53 seconds along the boundary of said Plat No. 27-209 for 360.07 feet to Right of Way Boundary Corner B20907; thence on an azimuth of 91 degrees 02 minutes 59 seconds for 17.14 feet; thence on an azimuth of 181 degrees 02 minutes 59 seconds for 199.88 feet and there terminating; Line 3. Beginning at a point on Line 2 described above, distant 64.26 feet northerly of its point of termination (measured along said Line 2); thence on an azimuth of 91 degrees 02 minutes 59 seconds for 38.68 feet; thence on azimuth of 35 degrees 07 minutes 17 seconds for 131.14 feet; thence on an azimuth of 37 degrees 50 minutes 46 seconds for 219.86 feet; thence on an azimuth of 52 degrees 34 minutes 18 seconds for 77.41 feet; thence on an azimuth of 77 degrees 28 minutes 40 seconds for 51.31 feet; thence on an azimuth of 43 degrees 16 minutes 03 seconds for 77.78 feet; thence on an azimuth of 28 degrees 32 minutes 47 seconds for 84.20 feet; thence on an azimuth of 15 degrees 52 minutes 21 seconds for 42.77 feet; thence on an azimuth of 270 degrees 19 minutes 30 seconds for 171.44 feet; thence on an azimuth of 359 degrees 46 minutes 47 seconds for 117.37 feet to an intersection with Line 1 described above and there terminating. Whereas, the City of St. Louis Park planning commission held a public hearing and recommended adoption of an amendment to said Plan on August 16, 2023; and Whereas, the City of St. Louis Park parks and recreation advisory commission recommended adoption of the amendments to said plan on September 20, 2023; and Whereas, the city council has considered the advice and recommendation of the planning commission and parks and recreation advisory commission; and Whereas, the contents of planning case file 23-15-CP are hereby entered into and made part of the public hearing record and the record of decision for this case; and Now therefore be it resolved, by the city council of St. Louis Park that said plan, as previously adopted by the city council, is hereby amended as follows and as shown in the attached exhibits: City council meeting of October 2, 2023 (Item No. 7c) Page 7 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Change the future land use designation for the property at 3301 Webster Avenue S from ROW – right of way to PRK – park and open space. Changes to the text, tables and figures within the 2040 Comprehensive Plan document as shown in the attachments to reflect updates to city forecasts and development phasing based on the change in land use; changes within the document are found on the following pages: 5-126 and 5-129. It is further resolved, city staff are instructed to submit the comprehensive plan amendment to the Metropolitan Council for review and authorization to place the comprehensive plan amendment into effect. It is further resolved, that the city clerk is instructed to record certified copies of this resolution in the office of the Hennepin County register of deeds or registrar of titles as the case may be. Reviewed for administration: Adopted by the city council October 2, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk City council meeting of October 2, 2023 (Item No. 7c) Page 8 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) 05-126: Figure 5-5. 2040 Future Land Use Map City council meeting of October 2, 2023 (Item No. 7c) Page 9 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) 5—129: Table 5.2 2040 Future land use Plan Future Land Use Gross Acres Net Acres % Net RL - Low Density Residential 2520.69 2484.23 35.96% RM - Medium Density Residential 397.62 381.36 5.52% RH – High Density Residential 228.10 219.46 3.18% MX - Mixed Use 52.81 52.81 0.76% TOD - Transit Oriented Development 82.62 82.62 1.20% COM - Commercial 254.59 254.26 3.68% OFC - Office 229.31 212.16 3.07% BP - Business Park 103.81 103.65 1.50% IND - Industrial 237.82 199.64 2.89% CIV - Civic 209.97 204.38 2.96% PRK - Park and Open Space 917.52 920.92 558.39 561.79 8.07% ROW - Right of Way 1513.91 1510.51 1505.54 1502.14 21.80% RRR - Railroad 159.97 150.80 2.18% Water/Wetlands 0.00 499.44 7.23% Total 6908.74 6908.74 100.00% City council meeting of October 2, 2023 (Item No. 7c) Page 10 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Ordinance No. ___-23 Ordinance amending the St. Louis Park official zoning map The City of St. Louis Park does ordain: Section 1. The city council has considered the advice and recommendation of the planning commission (case no. 23-16-Z). Section 2. The St. Louis Park official zoning map is hereby amended by changing the zoning district boundary to reclassify the property described below from R-2 Single-family Residence to POS Park and Open Space: C.S. 2706 (7=12-28-3) Parcels 128A, 128B, 128C, 128D, 128E, 128F, 128G, 129 Rev., 2128C C.S. 2735 (100=130-31-5) Parcels 22 and 23 That part of Tracts A, B and C described below: Tract A. Lots 55 through 67 inclusive, Norwaldo, according to the plat thereof on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota; Tract B. Lot 1, Block 223, Rearrangement of St. Louis Park, according to the plat thereof on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota; Tract C. Block 8, Lewiston Park, according to the plat thereof on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota; which lies southerly of Line 1 described below, easterly and northerly of Line 2 described below, and northerly, westerly and southerly of Line 3 described below: Line 1. Beginning at Right of Way Boundary Corner B20908 as shown on Minnesota Department of Transportation Right of Way Plat No. 27-209 as the same is on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota; thence easterly on an azimuth of 90 degrees 59 minutes 53 seconds along the boundary of said plat for 128.10 feet to Right of Way Boundary Corner B20909; thence defect to the left on a tangential curve, having a radius of 54.42 feet and a delta angle of 40 degrees 53 minutes 51 seconds for 38.84 feet; thence on an azimuth of 50 degrees 06 minutes 02 seconds for 274.59 feet and there terminating; Line 2. Beginning at the point of beginning of Line 1 described above; thence southerly on an azimuth of 179 degrees 47 minutes 53 seconds along the boundary of said Plat No. 27-209 for 360.07 feet to Right of Way Boundary Corner B20907; thence on an azimuth of 91 degrees 02 minutes 59 seconds City council meeting of October 2, 2023 (Item No. 7c) Page 11 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) for 17.14 feet; thence on an azimuth of 181 degrees 02 minutes 59 seconds for 199.88 feet and there terminating; Line 3. Beginning at a point on Line 2 described above, distant 64.26 feet northerly of its point of termination (measured along said Line 2); thence on an azimuth of 91 degrees 02 minutes 59 seconds for 38.68 feet; thence on azimuth of 35 degrees 07 minutes 17 seconds for 131.14 feet; thence on an azimuth of 37 degrees 50 minutes 46 seconds for 219.86 feet; thence on an azimuth of 52 degrees 34 minutes 18 seconds for 77.41 feet; thence on an azimuth of 77 degrees 28 minutes 40 seconds for 51.31 feet; thence on an azimuth of 43 degrees 16 minutes 03 seconds for 77.78 feet; thence on an azimuth of 28 degrees 32 minutes 47 seconds for 84.20 feet; thence on an azimuth of 15 degrees 52 minutes 21 seconds for 42.77 feet; thence on an azimuth of 270 degrees 19 minutes 30 seconds for 171.44 feet; thence on an azimuth of 359 degrees 46 minutes 47 seconds for 117.37 feet to an intersection with Line 1 described above and there terminating; Section 3. This ordinance shall take effect upon Metropolitan Council authorization of the associated comprehensive plan amendment approved by city council resolution 23-___ and not sooner than 15 days after publication. Reviewed for administration: Adopted by the city council October 16, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Approved as to form and execution: Melissa Kennedy, city clerk Soren Mattick, city attorney First reading October 2, 2023 Second reading October 16, 2023 Date of publication October 26, 2023 Date ordinance takes effect Upon Metropolitan Council authorization of the associated comprehensive plan amendment and no sooner than November 10, 2023. City council meeting of October 2, 2023 (Item No. 7c) Page 12 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Planning commission Members present: Jim Beneke, Mia Divecha (arrived 6:02 p.m.), Matt Eckholm, Katie Merten, Tom Weber, Jan Youngquist Members absent: Michael Salzer Staff present: Laura Chamberlain, Jacquelyn Kramer, Melissa Kennedy, Sean Walther Guests: City residents 1. Call to order – roll call 2. Approval of minutes – July 5, 2023 It was moved by Commissioner Eckholm, seconded by Commissioner Beneke, to approve the minutes as presented. The motion passed 5-0. 3. Hearings 3a. Conditional use permit for St. Louis Park school district data center Applicant: Cunningham Group (on behalf of client: St. Louis Park Public Schools) Case No: 23-12-CUP Ms. Kramer presented the report. Commissioner Beneke asked if the new sidewalk is part of the CUP proposal in front of the commission today. Ms. Kramer stated yes and pointed it out to the commissioners. Commissioner Divecha asked where the entrance of the data center will be. Ms. Kramer pointed out the entrances and noted there is sidewalk all around the building, and she showed the pathway and exits. Commissioner Divecha asked what is south of the data center. Ms. Kramer stated that is an existing paved loading zone used to drop off equipment at the maintenance building and will also be used for equipment drop off at the data center. Commissioner Youngquist asked if there will be fencing between the adjacent playground and the maintenance center. Ms. Kramer stated yes, there will be fencing around the playground. Chair Weber asked about the two ADA parking spots being added and if those are on the public right of way. Ms. Kramer stated yes, that is correct. Chair Weber opened the public hearing. There were no public comments. City council meeting of October 2, 2023 (Item No. 7c) Page 13 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Chair Weber closed the public hearing. Commissioner Divecha noted the email that was received [from Chris Teigen, 6316 35th St. W. on August 12, 2023] and asked if there is anything that should be addressed. Chair Weber noted the email addressed construction times on the site and trash collection be completed later in the morning vs. earlier times. Ms. Kramer stated she has shared this email with the school district. Jim Langevin, facilities manager with the school district, noted the school district is in the process of having the trash receptacles moved back to their original location, which will help with noise heard by residents during collection. Commissioner Beneke asked if there are many service vehicles parked in the area currently. Mr. Langevin stated the site is used primarily for storage of extra gravel for the track field at the school inside a box truck. He added part of the renovation includes moving this truck and gravel inside the maintenance garage. It was moved by Commissioner Youngquist, seconded by Commissioner Divecha, to approve the conditional use permit for St. Louis Park school district data center as presented. The motion passed 6-0. 3b. Comprehensive plan amendment for 1639 Utah Dr and zoning map amendment for 1608 Utah Ave S Applicant: City of St. Louis Park Case No: 23-09-CP, 23-10-Z Ms. Chamberlain presented the report. Commissioner Divecha noted the city wants to sell this land at 1639 Utah Dr. to the owners of an adjacent lot and asked if they are ok with this plan. Mr. Walther stated the city has entered into a purchase agreement with the owners of the adjacent lot and the city council approved selling the property and directed staff to do this, but the sale of the property has not closed. Commissioner Divecha asked if the city owns 1608 Utah currently. Ms. Chamberlain stated yes. Commissioner Divecha asked what a passive park is. Ms. Chamberlain stated this is a level of park meaning there are not many facilities there and it is intended to be an open space and has a bench only. Commissioner Divecha asked if there is any plan to change that. Ms. Chamberlain stated no. Commissioner Youngquist asked if the well has been capped at 1639 Utah Dr. Mr. Walther stated yes it has and noted the city only learned about this well recently and did not meet any current standards for wells. It was closed and sealed recently and a shed over it was also removed, adding this well did not serve any public purpose. City council meeting of October 2, 2023 (Item No. 7c) Page 14 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Commissioner Youngquist asked when the city sells land, where do the proceeds go. Mr. Walther stated it varies, but typically first is used to making the whole for any expenses incurred. He noted in this case it is a very small property and the proceeds will cover the closing costs. Commissioner Beneke asked if there is any way to utilize the space at 1639 Utah Dr. at all as a park. Ms. Chamberlain stated no and there is no public access to this property, adding it is on the rear corner of the adjacent lot and very far from the street. Commissioner Merten asked how deep is the well and if there are any concerns someone could hit it in the future. Mr. Walther stated he does not have that information with him, but that the well was removed to a certain depth below the surround grade to avoid this, and the city is also required to file a disclosure with Hennepin County so all future owners are made aware of it. Chair Weber opened the public hearing. There were no public comments. Chair Weber closed the public hearing. It was moved by Commissioner Divecha, seconded by Commissioner Eckholm, to approve the comprehensive plan amendment for 1639 Utah Dr and zoning map amendment for 1608 Utah Ave S. as presented. The motion passed 6-0. 3c. Comprehensive plan and zoning map amendments for MnDOT conveyance near 2840 Toledo Ave S Applicant: City of St. Louis Park Case No: 23-13-CP, 23-14-Z Ms. Chamberlain presented the report. Commissioner Divecha asked with the status changing to a passive park, what does the city support now in terms of maintenance of the park. Ms. Chamberlain stated this property when it is sold to the city, it will be maintained. She added changing this to an active park is not anticipated by parks and recreation department plans at this time. She stated this could be considered during the next comprehensive park plan process. Commissioner Divecha asked if there was a safety hazard there, would this be the city’s responsibility to maintain that. Mr. Walther stated that the city will be responsible for the property as it is for other city owned land. Commissioner Divecha asked if MnDOT or the city initiated this. Mr. Walther stated MnDOT approached the city as they deemed it to be deemed excess land. He added there are different processes for different land parcels. City council meeting of October 2, 2023 (Item No. 7c) Page 15 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Commissioner Merten asked what is to the north of this parcel and if it is open space. Ms. Chamberlain stated that is property also owned by MnDOT and city is in talks with MnDOT about acquiring that property, however as that property is not being used as park space it is not part of this project. She added if there is developability to the area, that would come as a cost to the city, but noted the city is interested in it. She stated any development to that property would require another amendment to the comp plan. Mr. Walther made a correction stating the city has already purchased the property to the north, but the purpose of that purchase has not been determined yet and this will be explored through a separate process with the neighborhood and community at a later date. Chair Weber asked if this is the location where signs have been set up to save Rock Island. Mr. Walther stated there is an active group looking to preserve that area. He added the city did salvage historic “beehive” barbeques from the old Hwy. 100 area, and this came forward when MnDOT was selling the area and the city may be able to acquire it. Chair Weber opened the public hearing. Pat Bruhn, 3340 Xenwood, stated she does not know a great deal about this parcel but asked if there is anything left there that is salvageable from the WPA structure. Mr. Walther stated there are some elements including a retaining wall and some landscape elements that remain but are not in good condition, and folks that are concerned consider those ruins from the former wayside rest. Ms. Cannon asked what will happen to this open space. Chair Weber stated it will be a passive park, but not active with no equipment or trails. Mr. Walther stated programing and maintenance will be determined by the city’s Park department, adding it will be maintained as it is today. Wendy Newpower, 2921 Toledo Ave. S., stated the area is a big open space, and a bike path in front of it. She noted folks want to preserve the ruins, and it was a rest area years ago, adding it’s beautiful. She stated its very nice space and should remain as it is. Chair Weber closed the public hearing. Commissioner Divecha appreciated the comments made. She stated just to confirm, zoning the property in this way does not make it allowable for residential. Ms. Chamberlain stated that is correct, adding it will be zoned further away from residential and the comp plan guidance will keep this area not developed. It was moved by Commissioner Eckholm, seconded by Commissioner Beneke, to approve the comprehensive plan and zoning map amendments for MnDOT conveyance near 2840 Toledo Ave S. as presented. The motion passed 6-0. 3d. Comprehensive plan and zoning map amendments for 3301 Webster Ave S City council meeting of October 2, 2023 (Item No. 7c) Page 16 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) Applicant: City of St. Louis Park Case No: 23-15-CP, 23-16-Z Ms. Chamberlain presented the report. Commissioner Merten asked if there is a level up from Park and Open Space, and if changing it change the maintenance level of the park. Ms. Chamberlain stated the use of park space is allowed in all of the city’s zoning districts. She stated there are areas that could have R1 or C1 zoning and in this case the city is updating city owned public parks so they continue in this use and would be eligible for single-family development or commercial use. Mr. Walther added the Park and Open Space designation does not indicate the type of park it is, as well as the zoning does not indicate the type of park either. Chair Weber stated the zoning is R2, and asked if it was a right of way, why was it an R2. Ms. Chamberlain stated the zoning goes to the center line of the right of way and she presented this on the map. Commissioner Youngquist asked why the northern boundary has a jog in it. Ms. Chamberlain stated the determination was made by MnDOT, and this is the boundary they identified as well as the legal description of the legal boundary. Mr. Walther added they are also avoiding some stormwater ponds. Chair Weber opened the public hearing. John Bruhn, 2240 Xenwood Ave., noted this space gets used quite heavily and it the only open space in the area. He stated currently the open space to the east is an open field which was abandoned by MnDOT and then planted with tall grass. He noted the area is used to walk dogs and the paths have doggie bag collection stands, and it is very heavily used. He stated the birds – warblers and native sparrows – migrate through there also, adding it’s a great wildlife area. He also noted there is a basin that catches storm water also. He stated he and his neighbors really want to see this retained as open space and added he appreciates any efforts on the part of the commission to do this. Chair Weber closed the public hearing. It was moved by Commissioner Beneke, seconded by Commissioner Eckholm, to approve the comprehensive plan and zoning map amendments for 3301 Webster Ave. S. as presented. The motion passed 6-0. 4. Other Business - none 5. Communications Mr. Walther stated the September 6 meeting will be cancelled. Staff anticipate a study session on the September 20 meeting regarding the housing types zoning code update. City council meeting of October 2, 2023 (Item No. 7c) Page 17 Title: Comprehensive plan amendment and zoning map amendments for 3301 Webster Avenue S. (Ward 1) 6. Adjournment – 7:00 p.m. ______________________________________ ______________________________________ Sean Walther, liaison Tom Weber, chair member Meeting: City council Meeting date: October 2, 2023 Action agenda item: 7d Executive summary Title: Zoning map amendment – 1608 Utah Avenue S – Ward 4 Recommended action: Motion to approve first reading of ordinance amending the zoning map from R-1 single-family residence to POS park and open space and set the second reading for October 16, 2023. Policy consideration: Does city council support the change in zoning for the property at 1608 Utah Avenue S to park and open space? Summary: The city proposes to rezone the property at 1608 Utah Avenue S. from R-1 single- family residence to POS park and open space. The purpose of the rezoning is to limit the activity on this site to park and open space uses. The POS park and open space district is consistent with the PRK park and open space land use designation for the site in the comprehensive plan. The planning commission held a public hearing on August 16, 2023. There were no public comments. The commission also recommends approval of the zoning map amendment. The park and recreation advisory committee considered the item at their meeting on September 20, 2023. The committee voted unanimously to recommend approval of the comprehensive plan amendment. Financial or budget considerations: None Strategic priority consideration: St. Louis Park is committed to continue to lead in environmental stewardship. Supporting documents: discussion, draft ordinance, draft minutes from August 16, 2023 planning commission meeting Prepared by: Laura Chamberlain, senior planner Reviewed by: Sean Walther, planning manager/deputy community development director Karen Barton, community development director Approved by: Cindy Walsh, deputy city manager City council meeting of October 2, 2023 (Item No. 7d) Page 2 Title: Zoning map amendment – 1608 Utah Avenue S – Ward 4 Discussion Site information: 1608 Utah Ave Site area: 0.36 acres (15,669 square feet) Current use: Open space Surrounding land uses: North: Single-family residential East: Single-family residential South: Single-family residential West: Pond and open space Current 2040 land use guidance Current zoning PRK - park and open space R-1 single-family residence Proposed 2040 land use guidance Proposed zoning PRK - park and open space POS park and open space Zoning map amendment for 1608 Utah Drive. The city proposes to rezone the property at 1608 Utah Avenue S. from R-1 single-family residence to POS park and open space. The purpose of the rezoning is to limit the activity on this site to park and open space uses. The POS - park and open space district is consistent with the PRK - park and open space land use designation for the site in the comprehensive plan. Commissions: The planning commission held a public hearing on August 16, 2023. There were no public comments. The commission also recommends approval of the zoning map amendment. 1608 Utah Ave S. City council meeting of October 2, 2023 (Item No. 7d) Page 3 Title: Zoning map amendment – 1608 Utah Avenue S – Ward 4 The park and recreation advisory committee considered the property at their meeting on September 20, 2023; the committee recommends approval of the zoning map amendment. Next steps: City council is scheduled to hold a second reading of the zoning map amendment ordinance on October 16, 2023 Recommendation: The planning commission and parks and recreation advisory commission recommend approval of an amendment to the zoning map to change the zoning designation of 1608 Utah Avenue S. from R-1 single-family residence to POS park and open space. Previous/future actions Governing body Date Public hearing conducted, and no comments were received. Recommended approval. planning commission 8/16/2023 Item considered; recommended approval park and recreation advisory committee 9/20/2023 City council meeting of October 2, 2023 (Item No. 7d) Page 4 Title: Zoning map amendment – 1608 Utah Avenue S – Ward 4 Ordinance No. ___-23 Ordinance amending the St. Louis Park official zoning map The City of St. Louis Park does ordain: Section 1. The city council has considered the advice and recommendation of the planning commission and parks and recreation advisory commission (case no. 23-10-Z). Section 2. The St. Louis Park official zoning map is hereby amended by changing the zoning district boundary to reclassify the property described below from R-1 Single-family Residence to POS Park and Open Space: Outlot 2, Second Country Club Addition of Westwood Hills, Hennepin County, Minnesota Section 3. This ordinance shall take effect no sooner than 15 days after publication. Reviewed for administration: Adopted by the city council October 16, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Approved as to form and execution: Melissa Kennedy, city clerk Soren Mattick, city attorney First reading October 2, 2023 Second reading October 16, 2023 Date of publication October 26, 2023 Date ordinance takes effect November 10, 2023 City council meeting of October 2, 2023 (Item No. 7d) Page 5 Title: Zoning map amendment – 1608 Utah Avenue S – Ward 4 Planning commission Members present: Jim Beneke, Mia Divecha (arrived 6:02 p.m.), Matt Eckholm, Katie Merten, Tom Weber, Jan Youngquist Members absent: Michael Salzer Staff present: Laura Chamberlain, Jacquelyn Kramer, Melissa Kennedy, Sean Walther Guests: City residents 1. Call to order – roll call 2. Approval of minutes – July 5, 2023 It was moved by Commissioner Eckholm, seconded by Commissioner Beneke, to approve the minutes as presented. The motion passed 5-0. 3. Hearings 3a. Conditional use permit for St. Louis Park school district data center Applicant: Cunningham Group (on behalf of client: St. Louis Park Public Schools) Case No: 23-12-CUP Ms. Kramer presented the report. Commissioner Beneke asked if the new sidewalk is part of the CUP proposal in front of the commission today. Ms. Kramer stated yes and pointed it out to the commissioners. Commissioner Divecha asked where the entrance of the data center will be. Ms. Kramer pointed out the entrances and noted there is sidewalk all around the building, and she showed the pathway and exits. Commissioner Divecha asked what is south of the data center. Ms. Kramer stated that is an existing paved loading zone used to drop off equipment at the maintenance building and will also be used for equipment drop off at the data center. Commissioner Youngquist asked if there will be fencing between the adjacent playground and the maintenance center. Ms. Kramer stated yes, there will be fencing around the playground. Chair Weber asked about the two ADA parking spots being added and if those are on the public right of way. Ms. Kramer stated yes, that is correct. Chair Weber opened the public hearing. There were no public comments. City council meeting of October 2, 2023 (Item No. 7d) Page 6 Title: Zoning map amendment – 1608 Utah Avenue S – Ward 4 Chair Weber closed the public hearing. Commissioner Divecha noted the email that was received [from Chris Teigen, 6316 35th St. W. on August 12, 2023] and asked if there is anything that should be addressed. Chair Weber noted the email addressed construction times on the site and trash collection be completed later in the morning vs. earlier times. Ms. Kramer stated she has shared this email with the school district. Jim Langevin, facilities manager with the school district, noted the school district is in the process of having the trash receptacles moved back to their original location, which will help with noise heard by residents during collection. Commissioner Beneke asked if there are many service vehicles parked in the area currently. Mr. Langevin stated the site is used primarily for storage of extra gravel for the track field at the school inside a box truck. He added part of the renovation includes moving this truck and gravel inside the maintenance garage. It was moved by Commissioner Youngquist, seconded by Commissioner Divecha, to approve the conditional use permit for St. Louis Park school district data center as presented. The motion passed 6-0. 3b. Comprehensive plan amendment for 1639 Utah Dr and zoning map amendment for 1608 Utah Ave S Applicant: City of St. Louis Park Case No: 23-09-CP, 23-10-Z Ms. Chamberlain presented the report. Commissioner Divecha noted the city wants to sell this land at 1639 Utah Dr. to the owners of an adjacent lot and asked if they are ok with this plan. Mr. Walther stated the city has entered into a purchase agreement with the owners of the adjacent lot and the city council approved selling the property and directed staff to do this, but the sale of the property has not closed. Commissioner Divecha asked if the city owns 1608 Utah currently. Ms. Chamberlain stated yes. Commissioner Divecha asked what a passive park is. Ms. Chamberlain stated this is a level of park meaning there are not many facilities there and it is intended to be an open space and has a bench only. Commissioner Divecha asked if there is any plan to change that. Ms. Chamberlain stated no. Commissioner Youngquist asked if the well has been capped at 1639 Utah Dr. Mr. Walther stated yes it has and noted the city only learned about this well recently and did not meet any current standards for wells. It was closed and sealed recently and a shed over it was also removed, adding this well did not serve any public purpose. City council meeting of October 2, 2023 (Item No. 7d) Page 7 Title: Zoning map amendment – 1608 Utah Avenue S – Ward 4 Commissioner Youngquist asked when the city sells land, where do the proceeds go. Mr. Walther stated it varies, but typically first is used to making the whole for any expenses incurred. He noted in this case it is a very small property and the proceeds will cover the closing costs. Commissioner Beneke asked if there is any way to utilize the space at 1639 Utah Dr. at all as a park. Ms. Chamberlain stated no and there is no public access to this property, adding it is on the rear corner of the adjacent lot and very far from the street. Commissioner Merten asked how deep is the well and if there are any concerns someone could hit it in the future. Mr. Walther stated he does not have that information with him, but that the well was removed to a certain depth below the surround grade to avoid this, and the city is also required to file a disclosure with Hennepin County so all future owners are made aware of it. Chair Weber opened the public hearing. There were no public comments. Chair Weber closed the public hearing. It was moved by Commissioner Divecha, seconded by Commissioner Eckholm, to approve the comprehensive plan amendment for 1639 Utah Dr and zoning map amendment for 1608 Utah Ave S. as presented. The motion passed 6-0. 3c. Comprehensive plan and zoning map amendments for MnDOT conveyance near 2840 Toledo Ave S Applicant: City of St. Louis Park Case No: 23-13-CP, 23-14-Z Ms. Chamberlain presented the report. Commissioner Divecha asked with the status changing to a passive park, what does the city support now in terms of maintenance of the park. Ms. Chamberlain stated this property when it is sold to the city, it will be maintained. She added changing this to an active park is not anticipated by parks and recreation department plans at this time. She stated this could be considered during the next comprehensive park plan process. Commissioner Divecha asked if there was a safety hazard there, would this be the city’s responsibility to maintain that. Mr. Walther stated that the city will be responsible for the property as it is for other city owned land. Commissioner Divecha asked if MnDOT or the city initiated this. Mr. Walther stated MnDOT approached the city as they deemed it to be deemed excess land. He added there are different processes for different land parcels. City council meeting of October 2, 2023 (Item No. 7d) Page 8 Title: Zoning map amendment – 1608 Utah Avenue S – Ward 4 Commissioner Merten asked what is to the north of this parcel and if it is open space. Ms. Chamberlain stated that is property also owned by MnDOT and city is in talks with MnDOT about acquiring that property, however as that property is not being used as park space it is not part of this project. She added if there is developability to the area, that would come as a cost to the city, but noted the city is interested in it. She stated any development to that property would require another amendment to the comp plan. Mr. Walther made a correction stating the city has already purchased the property to the north, but the purpose of that purchase has not been determined yet and this will be explored through a separate process with the neighborhood and community at a later date. Chair Weber asked if this is the location where signs have been set up to save Rock Island. Mr. Walther stated there is an active group looking to preserve that area. He added the city did salvage historic “beehive” barbeques from the old Hwy. 100 area, and this came forward when MnDOT was selling the area and the city may be able to acquire it. Chair Weber opened the public hearing. Pat Bruhn, 3340 Xenwood, stated she does not know a great deal about this parcel but asked if there is anything left there that is salvageable from the WPA structure. Mr. Walther stated there are some elements including a retaining wall and some landscape elements that remain but are not in good condition, and folks that are concerned consider those ruins from the former wayside rest. Ms. Cannon asked what will happen to this open space. Chair Weber stated it will be a passive park, but not active with no equipment or trails. Mr. Walther stated programing and maintenance will be determined by the city’s Park department, adding it will be maintained as it is today. Wendy Newpower, 2921 Toledo Ave. S., stated the area is a big open space, and a bike path in front of it. She noted folks want to preserve the ruins, and it was a rest area years ago, adding it’s beautiful. She stated its very nice space and should remain as it is. Chair Weber closed the public hearing. Commissioner Divecha appreciated the comments made. She stated just to confirm, zoning the property in this way does not make it allowable for residential. Ms. Chamberlain stated that is correct, adding it will be zoned further away from residential and the comp plan guidance will keep this area not developed. It was moved by Commissioner Eckholm, seconded by Commissioner Beneke, to approve the comprehensive plan and zoning map amendments for MnDOT conveyance near 2840 Toledo Ave S. as presented. The motion passed 6-0. 3d. Comprehensive plan and zoning map amendments for 3301 Webster Ave S City council meeting of October 2, 2023 (Item No. 7d) Page 9 Title: Zoning map amendment – 1608 Utah Avenue S – Ward 4 Applicant: City of St. Louis Park Case No: 23-15-CP, 23-16-Z Ms. Chamberlain presented the report. Commissioner Merten asked if there is a level up from Park and Open Space, and if changing it change the maintenance level of the park. Ms. Chamberlain stated the use of park space is allowed in all of the city’s zoning districts. She stated there are areas that could have R1 or C1 zoning and in this case the city is updating city owned public parks so they continue in this use and would be eligible for single-family development or commercial use. Mr. Walther added the Park and Open Space designation does not indicate the type of park it is, as well as the zoning does not indicate the type of park either. Chair Weber stated the zoning is R2, and asked if it was a right of way, why was it an R2. Ms. Chamberlain stated the zoning goes to the center line of the right of way and she presented this on the map. Commissioner Youngquist asked why the northern boundary has a jog in it. Ms. Chamberlain stated the determination was made by MnDOT, and this is the boundary they identified as well as the legal description of the legal boundary. Mr. Walther added they are also avoiding some stormwater ponds. Chair Weber opened the public hearing. John Bruhn, 2240 Xenwood Ave., noted this space gets used quite heavily and it the only open space in the area. He stated currently the open space to the east is an open field which was abandoned by MnDOT and then planted with tall grass. He noted the area is used to walk dogs and the paths have doggie bag collection stands, and it is very heavily used. He stated the birds – warblers and native sparrows – migrate through there also, adding it’s a great wildlife area. He also noted there is a basin that catches storm water also. He stated he and his neighbors really want to see this retained as open space and added he appreciates any efforts on the part of the commission to do this. Chair Weber closed the public hearing. It was moved by Commissioner Beneke, seconded by Commissioner Eckholm, to approve the comprehensive plan and zoning map amendments for 3301 Webster Ave. S. as presented. The motion passed 6-0. 4. Other Business - none 5. Communications Mr. Walther stated the September 6 meeting will be cancelled. Staff anticipate a study session on the September 20 meeting regarding the housing types zoning code update. City council meeting of October 2, 2023 (Item No. 7d) Page 10 Title: Zoning map amendment – 1608 Utah Avenue S – Ward 4 6. Adjournment – 7:00 p.m. ______________________________________ ______________________________________ Sean Walther, liaison Tom Weber, chair member Meeting: Special study session Meeting date: October 2, 2023 Discussion item: 3 Executive summary Title: Boards and commissions program: purpose and structure Recommended action: None. Policy consideration: Should the purpose of the boards and commission program be to support community-informed decision-making and develop leaders in St. Louis Park? Summary: Since January 2023, city staff collected and analyzed data on the current boards and commissions program. This included: •A review by an external consultant who recommended that the city focus on establishing a clear purpose of the program that defines its role in the decision-making process. •A community engagement process to ask stakeholders what they felt the purpose of the program should be. This included a comparison to peer city models, conversations with current and former members and focus groups that intentionally created space for people who have not historically participated in the program. •Multiple study session discussions with the city council in the summer of 2023. Based on this review, city staff developed a recommended purpose for the program that aligns with the feedback provided by stakeholders, including the city council. In conversations with stakeholders, city staff heard the following key themes. Stakeholders want the boards and commissions program to: •Enable members to influence policy and have a meaningful impact •Provide leadership development •Connect to the strategic priorities •Collaborate across topics •Address barriers to participation Staff also developed a series of options for potential models that could meet those needs. Highlights of these models are included in this report, with additional detail provided for the staff recommended model. Financial or budget considerations: None. Strategic priority consideration: All strategic priorities are related to this item. Supporting documents: Community engagement review June 12, city council study session Prepared by: Cheyenne Brodeen, administrative services director Michael Sund, elections and civic engagement coordinator Melissa Kennedy, city clerk Reviewed by: Cindy Walsh deputy city manager Approved by: Kim Keller, city manager Special study session meeting of October 2, 2023 (Item No. 3) Page 2 Title: Boards and commissions program: purpose and structure Discussion Background: In 2022, the council directed staff to solicit consultant services to review the current structure, function and role of the boards and commissions program to ensure alignment with the city’s strategic priorities. Through a competitive RFP process, Transformational Solutions was chosen to conduct the assessment. The assessment was conducted over several months in early 2023 and engaged with current and past board and commission members, city council, staff and other community stakeholders. On June 12, 2023, Transformational Solutions presented its report and findings from the assessment. One of the major findings of the report included a recommendation to reconsider and establish the purpose of boards and commissions as a whole and to align this programming with the regular decision-making processes of the city. The city currently has ten boards and commissions made up of volunteers with wide-ranging interests and expertise who care about the community and want to participate in public service. The charter authorizes the city council to create commissions with advisory powers to investigate any subject of interest to the city. The city code contains the enacting ordinances for those bodies, created with the express purpose of acting in an advisory capacity to the city council. Other boards and commissions derive their authority to conduct specific business from state statute. Membership requirements, composition, scope of work and authority are varied. The city council currently appoints most, but not all, board and commission members. Various aspects of the commissions differ significantly including the number of members, the appointing body, the way authority is derived and the purpose of each commission. This inconsistency can make it difficult for members of a specific commission as they participate in the work of their individual group as well as creating complications for staff to work through to integrate these groups into a single policy process. Important distinction exists between types of commissions. A few are created by power given to the city from the state. These boards and commissions must remain under some form of structure that resembles how they currently function because they conduct business that is statutorily required. Boards and commissions created solely through the authority of the city council may be changed at the discretion of the council. These are the boards and commissions in scope for the discussion around structure, namely the Community and Technology Advisory Commission, Environment and Sustainability Commission, Human Rights Commission, Parks and Recreation Advisory Commission and Police Advisory Commission. While the structure of the statutory bodies must remain in place, the updated program purpose would apply to all boards and commissions. Additionally, staff plans to apply as many program improvement updates to statutory commissions as possible. More information will be forthcoming as operational details are developed. Current conditions: Since the June 12, 2023, study session, staff has continued to engage with stakeholders to formulate a purpose and aligned structure. The goal of the community engagement phase was to fulfill the top recommendation of the consultants, which was to define a clear purpose for Special study session meeting of October 2, 2023 (Item No. 3) Page 3 Title: Boards and commissions program: purpose and structure the program. Staff had secondary goals of reducing barriers to participation in the program generally and aligning the program with the organizational policy process of the city. Engagement occurred over the course of three months and included a wide variety of stakeholders who would be impacted by this decision, including current board members, city elected officials, staff liaisons, city leadership and other community members. Cross-cutting engagement themes: Staff collected and themed responses gathered from focus group sessions which are included in an attachment to this report. The analysis and recommendations provided are closely aligned to the community feedback received during this process. After an analysis of the comments received during the engagement process, the following common themes were identified across multiple stakeholder groups: •Influence policy and have a meaningful impact: Stakeholders shared that they want their input to be thoughtfully considered and want to see how their input is used in the policy process. Participants identified instances where this occurred and mentioned that they felt like their time spent on those topics was useful and meaningful. •Leadership development: Boards and commissions serve as a leadership development opportunity to participants and members stressed the importance of keeping this as an aspect of the new program and a desire to make this even stronger. •Connection to strategic priorities: Participants discussed the importance of a connection between the commission’s work and the city’s strategic priorities. •Cross-topic collaboration: Stakeholders shared that overlap in topic areas and working across topics more collaboratively positively impacts the quality and utility of input. •Address barriers to participation: Barriers identified included the formality of parliamentary procedures, the need to commit to monthly meetings for a long period of time, lack of flexibility in options for participation, no compensation for time, lack of childcare options and meetings held in the evenings during mealtimes. St. Louis Park adopted the use of the International Association of Public Participation (IAP2) and the IAP2 spectrum of engagement. The IAP2 spectrum of engagement guides practitioners to select the level of engagement (inform, consult, involve, collaborate or empower) for each activity in their plan to define the public’s role in an engagement process. Boards, commissions and task force models serve as a specific engagement strategy on the IAP2 spectrum of engagement and represent a deeper level generally in the involve or collaborate levels. Aligning the structure of the new pilot program to the IAP2 spectrum and best practices can impact the experience community members have and lead to better use of input received. Barriers identified through engagement: During the engagement process members discussed barriers to participation. The ideas that were identified in the consultant report, in the engagement process, and in discussions with the city council are common and well-known barriers that limit participation in many public programs. As mentioned earlier, those barriers are: •Lack of flexibility, including needing to meet every month and having to meet in person. Special study session meeting of October 2, 2023 (Item No. 3) Page 4 Title: Boards and commissions program: purpose and structure •Lack of food, transportation, childcare and compensation. •The use of parliamentary procedures and a general feeling that participation requires being a subject matter expert. To increase the opportunity for participation, staff designed a purpose statement and structure that addressed these barriers and the engagement themes to the best extent possible. Following the completion of the community engagement process, staff worked through an equity impact analysis with the aid of the race, equity, and inclusion division. They responded to questions and reflected on the ways in which their final recommendation and process may impact people of differing races, genders, ages and other demographic categories. Program design elements included in the final recommendation in this report further emphasize this process, and the reflection provided to staff was utilized in the creation of the purpose, program options and report. Examples of this include focus groups for renters and youth, as well as, identifying potential race equity impacts for each option. Updated program purpose: Using the consultant report, engagement findings, engagement best practices and impact analysis as a guide, staff designed a new program purpose and a structure intended to align with that purpose. This section of the report identifies the proposed purpose, models considered and a deeper analysis of the proposed structure. As stated in the policy consideration section of this report, staff is recommending the purpose of the board and commission program be to support community-informed decision-making and develop leaders in St. Louis Park. Stakeholders identified several key benefits of the program that staff included in their recommendation. One of the most impactful activities of the program is to gain the input of residents on policies and programs that are being considered. Staff heard from stakeholders that this was an important aspect of the program. Many current and former members of boards and commissions also noted that their participation led to personal and professional growth. Boards and commissions are a key engagement tool to achieve leadership development. Program design options: Staff considered five models and completed an analysis of costs/benefits, barriers and race and equity impacts for the models that aligned with the input received from the engagement process. Statutory commissions would remain in all five models and are not addressed in the descriptions below. Special study session meeting of October 2, 2023 (Item No. 3) Page 5 Title: Boards and commissions program: purpose and structure 1.Current structure: Commissions are set by council and advise on areas they identify. •Challenges: Lack of clarity on relationship to council and role in work; large amount of staffing resources; lack of consistent, meaningful projects; inability to be agile in responding to needs due to meeting cadence; missed opportunity to conduct engagement on an ad-hoc basis; structure is not conducive to broader collaboration across topic areas. •Opportunities: Structure is common and used frequently in local government; current structure in place; provides space for residents to weigh in on programs and services. •Race and equity impacts: Lack of flexibility for meetings; perpetuates system of inequities (use of parliamentary procedures, structure is based in having relationships to those in power). 2.No commissions: Public is involved through other engagement opportunities. •Potential challenges: No structured opportunity for community to weigh in on city programs and services. •Potential opportunities: Staff time reallocated to other engagement activities. •Race and equity impacts: Lack of opportunity for the city to create space for community to participate in the creation of city policy, programs and services. 3.Task forces: Staff establish time-bound groups to discuss specific topics and/or projects. •Potential challenges: No formal structure creates lack of coordination (who gets selected to participate, how groups collaborate); increased staff time to solicit for community participation; limited leadership development; lack of coordination built into program in how collaboration with other groups occurs. •Potential opportunities: Influence policy; possible flexibility in participation, depending on structure and how established. •Race and equity impacts: Selection could be biased to existing networks; alternatively, could open opportunities for additional people to become involved on specific topics that impact them/they care about; possibility to address lack of food, transportation, childcare. Special study session meeting of October 2, 2023 (Item No. 3) Page 6 Title: Boards and commissions program: purpose and structure 4.Five strategic commissions: Advisory commissions set to match strategic priorities and are refreshed each decade. •Potential challenges: Similar format to current structure; continued necessary use of parliamentary procedures; continued logistical challenges around work that does not fit neatly within a single strategic priority; similar use of staff capacity in current structure. •Potential opportunities: Influence policy; timebound to the decade-long visioning/comprehensive plan cycle; tight connection to adopted city priorities; strong opportunity for leadership development; possibility to address lack of food, transportation, childcare. •Race and Equity impacts: Does not address identified barrier of lack of flexibility or need to use parliamentary procedures/be a subject matter expert; opportunity exists to be intentional with selection process. 5.A single strategic board: Developed as a hybrid of the task force and priority-based strategic commissions models, this recommended option consists of a single, large strategic board made up of approximately 25 community members that meets two to three times per year as a full body. Members from that board would participate in smaller, project and topic-based groups throughout the year in alignment with topics brought forward through the systems approach. •Potential challenges: Potential lack of consistency in participation; need to manage a board with a large number of people; significant change management inside and outside of the city government. •Potential opportunities: Influence policy; alignment with strategic priorities; flexibility in participation; strong opportunity for leadership development; allows for cross topic collaboration; possibility to address lack of food, transportation, childcare; depending on how established, meetings of smaller, topic-based bodies likely not subject to open meeting law or parliamentary procedure; creates agility in how groups can respond to short notice needs. •Race and Equity impacts: Potential to address all identified barriers; opportunity exists to be intentional with selection process for cohort and to offer more inclusive opportunities for participation on smaller bodies. •Legal considerations: Potential for smaller, topic-based bodies to meet remotely with a similar level of transparency to current commissions. Recommended model: A single strategic board After reviewing the analysis of the potential models, staff recommend moving forward with a single strategic board. In this model, approximately 25 community members would serve on a strategic board that 1) meets two to three times per year as a body for training, work planning and connecting with council and 2) acts as a pool of members from which smaller project and topic-based bodies could be selected. The smaller groups would meet throughout the year on specific, timebound projects that influence either city policy or city programming. Projects would align with adopted city Special study session meeting of October 2, 2023 (Item No. 3) Page 7 Title: Boards and commissions program: purpose and structure priorities and ask for meaningful input from community members. Input would be reflected back to the smaller group, included in staff reports to council and included in report-outs in the large group sessions. Likely, the smaller groups would be able to offer more flexible participation opportunities, including virtual options. During the strategic board sessions, participants would receive mini “city academy” trainings and review or plan for small group activities. An annual session with the council is anticipated. After working to address the themes and barriers identified through the engagement process, staff believes this new, recommended structure is well positioned to deliver on the recommended updated purpose of the program. As communicated previously, the program would be considered a pilot (two to three years is recommended). The community engagement coordinator (included in the draft 2024 budget) would be responsible for coordination of the program including: the outreach and selection process, planning for when the strategic board meets and acting as a point of contact for the members. The smaller, topic or project-based bodies would be coordinated by the community engagement coordinator in conjunction with city staff whose work closely aligns with the subject matter. Being able to realize the benefits outlined in this model is dependent upon a couple key changes from how the program currently is structured. Specifically, a number of conditions need to be met in order for the smaller, project or topic-based bodies to meet remotely and forgo parliamentary procedures. Primary among them are: 1.Shift in reporting structure to city manager: In addition to allowing for more flexibility in their operations, shifting the reporting structure to the city manager also more closely aligns the program structure with how it currently operates, removing an existing disconnect. 2.Shifting from recommendations to input: The report from the consultants reflected the experiences of current members. This highlighted the theme that parliamentary procedures can be a barrier to participation. Use of a formal decision-making structure can limit who may be able to participate and make it difficult for members to understand their role and what they can or cannot do. The goal is to emphasize the focus on the input from community and limit the number of barriers to how that input is received. Peer review Staff researched the recommended model to see if other cities or local governments were using a similar structure. They were unable to find the use of the exact model for the same purposes. There are several cities across the nation who are discussing realigning their boards and commissions. This is mostly rescoping and/or reducing the number of boards they have. Identified cities are Lawerence, Kansas, Ashville, Tennessee and New Ulm, Minnesota. Additionally, Hennepin County has a “trusted messenger” program in which there is a group of local non-profits who help distribute key messages to the communities they serve and, in an ad- hoc fashion, weighs in on county programs and services. Special study session meeting of October 2, 2023 (Item No. 3) Page 8 Title: Boards and commissions program: purpose and structure The cities of Edina and Brooklyn Park coordinate their boards and commissions through an engagement manager/coordinator role, which aligns with how St. Louis Park staff is recommending this updated program be managed. Tradeoffs and unintended consequences There are several trade-offs that this new structure would present. This is a change for St. Louis Park and, based on staff research, an innovation in boards and commissions work more broadly. Potential unintended consequences come as a part of innovation. Should the council direct staff to continue to explore this model, staff plans to address these impacts through additional engagement on the planning and implementation of this new program and structure, as well as assessment of the pilot and tweaks as needed. Next steps Once policy direction is received from council, staff will hold a feedback session with current members on the program purpose and structure in October. The council will be invited to participate in that conversation and hear directly from current members. Additionally, staff plans to continue to engage with current members to ensure that we are thoughtfully implementing the new program. Staff also recognizes that St. Louis Park has benefited from the vision and commitment of current and past commissioners; this shift in program will impact each commissioner. An important component of this work will be to meet with each of the advisory commissions to understand current work and what a transition looks like. Staff will report back to the council before the end of the year after more information is gathered with proposed ordinance amendments. St. Louis Park Administrative Services Department • 5005 Minnetonka Blvd., St. Louis Park, MN 55416 www.stlouisparkmn.gov • Phone: 952.924.2531 • Fax: 952.924.2170 • TTY: 952.924.2518 Boards and Commissions Redesign: What we heard from you. Following the presentation of a report from outside consultants, city staff met with stakeholder groups to hear from them about their recommended purpose for the boards and commissions program (the program). They met with all current commissions to receive detailed feedback which is presented in this document. Additional feedback provided by community members and council members is included in the full council report. These meetings asked participants to identify ways the program could better serve residents and council in their decision-making process, and focused on potential barriers that could be removed through the redesign of the program. The report and recommendation from staff on changes to the program will be presented on Oct. 2, 2023. Staff will continue to work closely with residents as implementation of future programming occurs and ensure participants have heard back on how their responses are included. Contents Boards and Commissions Redesign: What we heard from you. ............................................................... 1 What we heard across all groups .............................................................................................................. 1 Community Feedback ................................................................................................................................ 3 Community Technology Advisory Commission ......................................................................................... 3 Environment and Sustainability Commission ............................................................................................ 4 Housing Authority Board ........................................................................................................................... 5 Human Rights Commission ........................................................................................................................ 6 Parks and Recreation Advisory Commission ............................................................................................. 7 Planning Commission ................................................................................................................................ 7 Police Advisory Commission ...................................................................................................................... 8 Staff liaisons and leadership team ............................................................................................................ 9 What we heard across all groups The following were the most common themes that emerged from multiple groups during community engagement sessions. We organized these themes into three groups of method, procedure and logistics. What we want to work on: 1.Strategic priority interconnection (connection across divisions, topics and subjects) a.Work of the commissions touches on all the strategic priorities, and many discussed how it also crossed several of the divisions within city staff. b.Elements of individual projects could fit under the description of many of the commissions. 2.Influence policy and have a meaningful impact. a.Members want to see the impact they have on the community. b.Many groups pointed to major projects as their favorite element of their work, examples like the Dakota Park Bridge, the Climate Action Plan and a major zoning project. Page 9Special study session of October 2, 2023 (Item No. 3) Title: Boards and commissions program: purpose and structure St. Louis Park Administrative Services Department • 5005 Minnetonka Blvd., St. Louis Park, MN 55416 www.stlouisparkmn.gov • Phone: 952.924.2531 • Fax: 952.924.2170 • TTY: 952.924.2518 3.Engage residents a.Building community awareness of the work that is being done was important to many commissions. b.Being involved and giving back is rewarding to members when they speak to people in the community. c.Opportunities to talk about initiatives during events id important. 4.Education flows both directions (we know our community and they need to know our work) a. Value participating as consultants on projects and ideas for staff. b.Learning about a project and then describing it to neighbors is rewarding. 5.Insider view (motivation and education) a.The ability to see behind the scenes and all the options that are considered and the connection to the city. b.Access to information and being informed. 6.Personal Development (investment and reward) a.Many take this as an opportunity to grow in an area of focus or as a community leader generally. How we want to work (Process) 1.Connection with staff a.Like the relationship to staff, and having a guide in how they work b.Enjoy partnership with staff and a feeling of being heard on program design. 2.Connection with council a.Want to meet with council on a regular basis and have a relationship to council members. b.Would appreciate a two-way relationship that allows members to speak to and hear from council members. 3.Complete the feedback loop. a.Members want to see their work being implemented, and to be communicated back about how their feedback was used. 4.Bring commissions together. a.Members expressed a desire to have commissions brought together on a regular basis. b.Cross collaboration with other topic areas was mentioned frequently. How we want to work (logistics) 1.Meeting style a.The location and timing of meetings should be more flexible. b.Want to move away from a formal system like Robert’s Rules. c.Desire to maintain transparency while also holding digital meetings. 2.Communications a.Televise the main meetings or broadcast our work so people can see how we operate. b.Share communications on what the commissions are working on so people in the community can see our work. 3.Participants a.Attract diverse participants that represent the community. b.Allow for multiple ways to participate so that people can volunteer and participate based on their capacity. 4.Barriers to participation Page 10Special study session of October 2, 2023 (Item No. 3) Title: Boards and commissions program: purpose and structure St. Louis Park Administrative Services Department • 5005 Minnetonka Blvd., St. Louis Park, MN 55416 www.stlouisparkmn.gov • Phone: 952.924.2531 • Fax: 952.924.2170 • TTY: 952.924.2518 a.Offering childcare stipends or some method of offsetting costs would be appreciated by many members. b.Pay for their work. c.Allow for hybrid participation. Community Feedback What we want to work on: 1.Strategic priority interconnection (connection across divisions, topics and subjects) a.Respondents indicated that current boards and commissions need to be reviewed to ensure they in fact align with the city's strategic priorities. They also stated that if they don’t, they could be retired and/or broaden or create new commissions to cover gaps. b.One person noted that they align with environmental stewardship, ease of livability within the city. 2.Influence and facilitate policy (meaningful impact) a.Would love to offer input directly to the council and break down how it affects their priorities. b.Integrate input effectively between the sustainability team and the solid waste team. c.A respondent asked to include ideas related to aging, environmental stewardship, and walkability. 3.Engage residents a.Shape city policy and where it could go, as well as building personal relationships with the council. b.Get community feedback. 4.Insider view (motivation and education) a.Increase familiarity with processes, transparency. How we want to work (logistics) 1.Communications a.More effective communication. b.Better communication via Park Perspective, NextDoor and allowing the community to speak at council meetings. 2.Participants a.A respondent noted that school shapes the community. Thus, they thought more work could be completed with the St. Louis Park school board. b.All-inclusive to employ equity. c.Keeping the diversity of commission members in mind when making selections. Lived experiences identify problems more readily and would be valuable in aiding the council with their decision making. Community Technology Advisory Commission What we want to work on: 5.Strategic priority interconnection (connection across divisions, topics and subjects) a.All the priorities touch on our work and we align with them. 6.Influence and facilitate policy (meaningful impact) a.A clear mandate would get more perspectives. b.Analyze and interpret data about the program. Page 11Special study session of October 2, 2023 (Item No. 3) Title: Boards and commissions program: purpose and structure St. Louis Park Administrative Services Department • 5005 Minnetonka Blvd., St. Louis Park, MN 55416 www.stlouisparkmn.gov • Phone: 952.924.2531 • Fax: 952.924.2170 • TTY: 952.924.2518 c.Want to provide input on big projects. 7.Engage residents a.Being involved and giving back b.Learning about opportunities c.Providing updates to the public via public tv other methods 8.Education flows both directions (we know our community and they need to know our work) a.Eliciting feedback and providing insights b.Connect initiatives to the community at large. 9.Insider view (motivation and education) a.Connections to city initiative, providing input on bigger topics. How we want to work (Process) 1.Connection with staff a.Allow us to provide input to city divisions. 2.Bring commissions together. a.Communications to communities with different perspectives b.Be involved in cross collaboration. c.Publicize major initiatives. How we want to work (logistics) 3.Communications a.Make sure people know about this program through different types of publications. 4.Participants a.Because we decide major things, make sure participation represents the people. b.Diversity should be a way of hearing from people and having a voice. Environment and Sustainability Commission What we want to work on: 1.Strategic priority interconnection (connection across divisions, topics and subjects) a.Climate action plan aligns us to the whole city. 2.Influence and facilitate policy (meaningful impact) a.Input on big projects like climate action plan b.We align directly and meaningfully, and we like that. 3.Engage residents a.Staff take our feedback seriously and we engage with residents. b.Tabling is a powerful tool to connect with residents. 4.Insider view (motivation and education) a.We like feeling more connected to the city. 5.Personal Development (investment and reward) a.Love being connected to the city this way for professional development. How we want to work (Process) 1.Connection with staff a.Working with staff on choices is rewarding. b.Like having a connection to staff as a way of communicating to council 2.Connection with council a.Would like to present the findings to the council in a more direct way. Page 12Special study session of October 2, 2023 (Item No. 3) Title: Title: Boards and commissions program: purpose and structure St. Louis Park Administrative Services Department • 5005 Minnetonka Blvd., St. Louis Park, MN 55416 www.stlouisparkmn.gov • Phone: 952.924.2531 • Fax: 952.924.2170 • TTY: 952.924.2518 b.Would like a council liaison to visit us and rotate through members. 3.Complete the feedback loop. a.We have seen our work in our final language, and we like that. b.Open lines of communications and close the feedback loop. 4.Bring commissions together. a.Cross commission communications are important. b.Vertical (to council) and horizontal (across commission) are important for alignment. How we want to do it (logistics) 1.Communications a.Would like better recruiting and promotion. 2.Participants a.Youth members and recruitment are key. b.Change the ways we meet so more can participate. 3.Barriers to participation a.More thought needs to be put into how we engage people who don’t know about us. b.Childcare, mealtime meetings and hybrid work are important. Housing Authority Board What we want to work on: 1.Strategic priority interconnection (connection across divisions, topics and subjects) a.We focus on housing because of our purpose, but we also dovetail with the other priorities. 2.Influence and facilitate policy (meaningful impact) a.This greatly depends on purpose; we don’t currently provide input on housing programs. b.Trust breaks down when things are said but not done. c.Making recommendations is an important form of impact. 3.Engage residents a.The public should have a role in our process. b.Community awareness and a wider audience are important. c.We could be a centralized way to get feedback. 4.Education flows both directions (we know our community and they need to know our work) a.We are well positioned to know St. Louis Park and what is going on. b.Wider public does now know our role. 5.Insider view (motivation and education) a.Learning about housing programs is rewarding. b.We like having access to information on this topic. How we want to work (Process) 1.Connection with staff a.Clarify if we are taking council direction or staff direction. 2.Connection with council a.Better communication on objectives, goals and results How we want to do it (logistics) Page 13Special study session of October 2, 2023 (Item No. 3) Title: Boards and commissions program: purpose and structure St. Louis Park Administrative Services Department • 5005 Minnetonka Blvd., St. Louis Park, MN 55416 www.stlouisparkmn.gov • Phone: 952.924.2531 • Fax: 952.924.2170 • TTY: 952.924.2518 1.Meeting style a.Hold meetings in more locations, different neighborhoods. b.Consider how the meetings are conducted. c.Demystify the role of board members. 2.Communications a.Find a way to humbly communicate the scope of the programing. b. Communicate opportunities more often. 3.Participants a.Young people are important participants. b.More power for boards could result in more people being interested in participation. 4.Barriers to participation a.Meetings need to be at various times and locations that are more convenient. Human Rights Commission What we want to work on: 1.Strategic priority interconnection (connection across divisions, topics and subjects) a.Advise on the strategic direction of the city - Before it is brought to you. 2.Engage residents a.Public events are the most rewarding because you meet people in the community. b.At least one public facing event and get in the habit of talking about the work we do, and we should be required to talk about what we do. 3.Insider view (motivation and education) a.Consistent onboarding for all commissions and to learn how a city works. 4.Personal Development (investment and reward) a.Deep desire for alumni project if people want. b.All B&C's have to educate themselves or do annual leadership courses. How we want to work (Process) 1.Connection with staff a.The clearer we can be on the city goals the more engaged we can be to react. 2.Connection with council a.Should have the council's ear more than we do. b.Include us in the conversation. c.They should be giving us a task list, this is what we want feedback we want on, we could write a report, but we can't work with no direction. 3.Bring commissions together. a.Rewarding to meet other commissions and we are so siloed; recommend a general session. b.More streamlined. Maybe twice a year or an annual get together c.Would be great for all of us to get together. See faces and talk about your projects. d.Should do a project to get input and cross-pollinate. How we want to do it (logistics) 1.Communications a.Clear communication, what will you do what is their purpose. b.The website should explain the commissions. 2.Participants Page 14Special study session of October 2, 2023 (Item No. 3) Title: Boards and commissions program: purpose and structure St. Louis Park Administrative Services Department • 5005 Minnetonka Blvd., St. Louis Park, MN 55416 www.stlouisparkmn.gov • Phone: 952.924.2531 • Fax: 952.924.2170 • TTY: 952.924.2518 a.Could be easy to have imposter syndrome, really, we need everyday folks. 3.Barriers to participation a.Could we allow each commission to determine their public/inward facing optionally. Parks and Recreation Advisory Commission What we want to work on: 1.Strategic priority interconnection (connection across divisions, topics and subjects) a.Equity in programing is a primary focus, so is connected infrastructure. b.Share with commissions what we do that crosses divisions. 2.Influence and facilitate policy (meaningful impact) a.Convening people, like in the President’s Summit, was rewarding. b.Seeing the impact, we have on the community. 3.Engage residents a.Want to feel listened to and meet with the community as conveners. b.The school board should stay engaged as well. c.Share more with the public about us. 4.Education flows both directions (we know our community and they need to know our work) a.Could we funnel council activity out to the public? b.Acting as a link to the community and distributing information 5.Insider view (motivation and education) a.Bring B&C’s together to share what they are working on. b.Share pending info with the commission to feel trusted and valued. How we want to work (Process) 1.Complete the feedback loop. a.The council needs to communicate back what they did regarding some of our discussion and advice. How we want to do it (logistics) 1.Communications a.Share more with the community about our work. b.Use non-traditional ways to communicate publicly. Planning Commission What we want to work on: 1.Strategic priority interconnection (connection across divisions, topics and subjects) a.Planning touches on all of them b.Neighborhood oriented development is a key pillar of our work. 2.Influence and facilitate policy (meaningful impact) a.Zoning project was fun as it was big and important. b.Zoning project was very rewarding. c.Helping SLP manage the housing crisis. 3.Engage residents a.Resident engagement is very interesting to us. b.Direct communication with residents is important to our work. 4.Education flows both directions (we know our community and they need to know our work) a.People with expert background presenting to us is helpful. Page 15Special study session of October 2, 2023 (Item No. 3) Title: Boards and commissions program: purpose and structure St. Louis Park Administrative Services Department • 5005 Minnetonka Blvd., St. Louis Park, MN 55416 www.stlouisparkmn.gov • Phone: 952.924.2531 • Fax: 952.924.2170 • TTY: 952.924.2518 b.We hope that some of our outside viewpoints provide guidance to policymakers. 5.Insider view (motivation and education) a.Early view on big developments b.Being an informed person in the community feels good. 6.Personal Development (investment and reward) a.More education b.Could be a feeder to elected roles. How we want to work (Process) 1.Connection with staff a.Would like staff direction on how we can or should lean in more. 2.Connection with council a.Planning feels like they have the heft and respect of council, and that we can affect policy. b.Would like more connection to the council members, do they need more? c.Would like it if councilmembers attended meetings. 3.Complete the feedback loop. a.Connect community feedback to the meetings to the results of those meetings. How we want to do it (logistics) 1.Meeting style a.We could get out and hold meetings in the public. b.Eliminate Roberts rules but maintain as much transparency as possible. 2.Communications a.We already do a good job of this as we are televised. b.Bridge the gap between what we do and what people think we do. c.Online videos explaining the process please! 3.Participants a.Try and attract diverse residents. b.Allow resident participation to build trust through inclusion. 4.Barriers to participation a.Find ways to allow virtual participation. b.Pay stipends. c.Offer childcare. Police Advisory Commission What we want to work on: 1.Engage residents a.Speaking as a youth member, young people often don’t get access to spaces like this, make sure that continues. b.Communicating person to person is most effective – ambassadors of city work. 2.Insider view (motivation and education) a.Learning about city operations in policing is important to me. How we want to work (Process) 1.Connection with staff Page 16Special study session of October 2, 2023 (Item No. 3) Title: Boards and commissions program: purpose and structure St. Louis Park Administrative Services Department • 5005 Minnetonka Blvd., St. Louis Park, MN 55416 www.stlouisparkmn.gov • Phone: 952.924.2531 • Fax: 952.924.2170 • TTY: 952.924.2518 a.Implemented through city staff, including engagement and tabling, can build events to distribute information as volunteers. 2.Connection with council a.Would love a better connection to the council. How we want to do it (logistics) 1.Participants a.2 levels of participation for folks if they don’t have the time to commit to full commission participation. Staff liaisons and leadership team What we want to work on: 1.Strategic priority interconnection (connection across divisions, topics and subjects) a.Our work often has interconnections that we would like to explore with residents. 2.Influence and facilitate policy (meaningful impact) a. Appreciate when they are here to offer a sounding board for new ideas. b.On major projects we have used feedback to change and inform our proposals to council 3.Engage residents a.We want to offer education on some of the more complex topics we cover, like finance, to interested and fully engaged residents. 4.Education flows both directions (we know our community and they need to know our work) a.We want to learn about priorities from residents. 5.Insider view (motivation and education) a.Offering a way for people to see how we work and take many different factors into consideration. 6.Personal Development (investment and reward) a.We have tried to set up city academies in the past and hope to find a way to incorporate this so people can find the resources they request. How we want to work (Process) 1.Connection with staff a. Commissions work well when they are a sounding board for new ideas. b.We hope they can come and provide input early in the process. 2.Complete the feedback loop. a.There is a lot of energy to recognize their importance and engagement so they feel and know they are valued; they need an earlier window to provide input so it can still change the outcome. How we want to do it (logistics) 1.Meeting style a.Barriers to participation often prevent some residents from being able to provide feedback. b.Would like to see ne locations and view things differently. 2.Communications a.Want to offer a value proposition that works for all involved, can we educate each other and build a virtuous cycle of communication? 3.Participants a.How do you effectively create equity, so you aren't selecting the same people Page 17Special study session of October 2, 2023 (Item No. 3) Title: Boards and commissions program: purpose and structure St. Louis Park Administrative Services Department • 5005 Minnetonka Blvd., St. Louis Park, MN 55416 www.stlouisparkmn.gov • Phone: 952.924.2531 • Fax: 952.924.2170 • TTY: 952.924.2518 b.Same folks would still have opportunity to serve, but you want to give people the opportunity to participate if they would like to. Special study session of October 2, 2023 (Item No. 3) Title: Boards and commissions program: purpose and structure Page 18 Meeting: Special study session Meeting date: October 2, 2023 Written report: 4 Executive summary Title: Cultural observances and proclamations Recommended action: None. This is for informational purposes. Policy consideration: None at this time. In January, council will be asked to affirm the list of cultural observances for proclamations. Summary: The City of St. Louis Park encourages community members to be aware and respectful of diverse religious and cultural observances. Beginning in 2023, council was asked to consider adopting proclamations in recognition of these observances. The calendar of proclamations is not intended to be a comprehensive list of religious and cultural observances but includes dates of particular significance to traditions represented in our community. It serves as a reminder to consider religious and cultural observances when selecting dates for meetings and events. Additionally, the calendar helps raise awareness and provides opportunities for cross-cultural learning and connection in the City of St. Louis Park. Financial or budget considerations: None. Strategic priority consideration: St. Louis Park is committed to being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. Supporting documents: None. Prepared by: Radious Y. Guess, race, equity and inclusion director Jacque Smith, communications and technology director Jocelyn Hernandez, race, equity and inclusion specialist Approved by: Cindy Walsh, deputy city manager Special study session meeting of October 2, 2023 (Item No. 4) Page 2 Title: Cultural observances and proclamations Discussion Background: The increasingly pluralistic population of the City of St. Louis Park is made up of diverse racial, ethnic, cultural, faith and religious communities. To be a leader in racial equity and inclusion, the city must enhance mutual understanding among groups. A calendar of cultural observances enables St. Louis Park to increase awareness of and respect for religious obligations and ethnic and cultural festivities that may affect students, colleagues and neighbors in our community. A cultural observances calendar is an essential tool to aid in knowing the historical, cultural and religious events of diverse groups, and their impact on our community. Present considerations: St. Louis Park is a first-ring suburb in the greater metropolitan area with a vibrant and thriving Jewish population, multiple synagogues, a Buddhist Thai Temple (Wat Promwachirayan) and Christian churches of various denominations. We seek to become a community that embraces principles of equity and respect for all its community members. By creating special observances, the City of St. Louis Park promotes cultural and religious awareness and action on these issues. St. Louis Park currently recognizes several cultural observances through the adopted council meeting calendar. This calendar formally recognizes the importance of the events and increases our understanding and appreciation of cultural differences and similarities within, among, and between groups. Practically speaking, it also guides scheduling of official city business and is used for internal and external educational communications. The St. Louis Park City Council recognizes the following holidays when establishing meeting schedules each year: • New Year’s Day • Reverend Dr. Martin Luther King Day • Presidents Day • Memorial Day • Juneteenth • Independence Day • Labor Day • Veterans Day • Thanksgiving Day • Day after Thanksgiving • Christmas Day • Rosh Hashanah • Yom Kippur • Passover • Eid al-Fitr • Eid al-Adha Proclamations: While not a comprehensive list of religious and cultural observances, staff recommend council issue proclamations to educate the broader community about specific Special study session meeting of October 2, 2023 (Item No. 4) Page 3 Title: Cultural observances and proclamations cultural communities in St. Louis Park and honor those communities. Additional benefits to issuing proclamations include greater opportunities for cross cultural learning and connection in the City of St. Louis Park. Current practice is to share proclamations by the council to the news media, as well as on the city’s social media outlets, to provide opportunities for awareness and learning with the community. The following proclamations are recommended for public recognition: • Reverend Dr. Martin Luther King Day • Black History Month • National Day of Racial Healing • International Holocaust Remembrance Day • National Women’s History Month • Ramadan • Jewish Heritage Month • AAPINH Heritage Month • PRIDE Month • Indigenous People’s Day • Latine Heritage Month • American Indian Month In addition to proclamations, opportunities for additional learning around these cultural observances are offered internally to city staff through activities hosted by employee resource groups (ERGs) and educational information shared on the employee intranet. This is in addition ongoing race equity and inclusion training happening regularly for staff. External educational opportunities for residents in 2023 included the National Day of Racial Healing, Black History Month activities in the parks and a Juneteenth celebration. Next steps: In January 2024, council will be asked to affirm the list of cultural observances for proclamations.