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HomeMy WebLinkAbout2018/06/18 - ADMIN - Minutes - City Council - RegularfffSt. Louis Park Official minutes M I N N E S O T A City council meeting F Pcricnu: 14f6 in iho Park St. Louis Park, Minnesota June 18, 2018 1. Call to order Mayor Pro Tem Hallfin called the meeting to order at 7:35 p.m. Councilmembers present: Mayor Pro Tem Steve Hallfin Tim Brausen, Rachel Harris, Anne Mavity, Thom Miller, and Margaret Rog. Councilmembers absent: Mayor Jake Spano Staff present: City Manager (Mr. Harmening), Deputy City Manager/Human Resources Director (Ms. Deno), Planning/Zoning Supervisor (Ms. McMonigal), Chief Information Officer (Mr. Fires), Chief Financial Officer (Mr. Simon), Communications Manager (Ms. Larson), Management Assistant (Ms. Carrillo -Perez), and Recording Secretary (Ms. Pappas). Guests: Dave Mol, Redpath and Company; Carolyn Marinan, PR officer with Hennepin County. 1a. Pledge of Allegiance 1b. Roll call 2. Presentations 2a. Comprehensive annual financial report for the year ended December 31, 2017 Mr. Mol stated the audit showed an unmodified or "clean" opinion on the 2017 financial statements. He also noted this was the 34th consecutive year the city has been recognized for the Achievement for Excellence in Financial Reporting certificate program. Mr. Mol noted the audit consisted of selecting samples of transactions and performing detailed tests to determine adherence to controls. He stated no items of non- compliance were noted. Mr. Mol explained the auditors reviewed bank statements, contracting bids, and benefits, among other items. After city council review, the report is submitted to the Office of the State Auditor as required and also submitted to the Government Finance Officers Association. Councilmember Brausen thanked Mr. Mol, adding the council reviewed the report more in depth during their previous study session, and encouraged residents to go online and review the full details and financial statements for the city. He stated this is one of the areas where the city council is directly responsible for the independent audit, for handling city dollars, and with the type of financial oversite conducted here in St, Louis Park, it allows the city to achieve a AAA bond rating. He stated he is honored to see this report and to see the city continues to do well. City Council Meeting -2- June 18, 2018 Councilmember Brausen added that last year the council met with various auditors and conducted a bidding process, ultimately choosing to work with Redpath and Company again. He stated Redpath is incredibly reliable and helpful, and the report is interesting and he encouraged all to look at it. 2b. Jacqueline Larson — MAGC Communicator of the Year Award Ms. Marinan, Chief Public Relations Officer with Hennepin County, presented the Minnesota Association of Government Communicators (MAGC) award to Ms. Larson and recognized Ms. Larson for her accomplishments. Ms. Marinan stated in addition to being the communications and marketing manager for the city, Ms. Larson is also an officer on the Minnesota Association of Community Telecommunications Administrators board. She noted further that this award recognizes Ms. Larson for being a highly motivated, creative, and outstanding leader who is also a wonderful communicator. She further stated Ms. Larson is greatly respected and admired by her peers, her staff, city leaders, and elected officials she serves with. Ms. Larson thanked the council and city manager for this honor, and also thanked Mr. Fires for nominating her for the award, which she stated she is humbled to accept. She stated it is her pleasure to be part of this group for many years, and added she loves her job with the city and the work she does. Mayor Pro Tem Hallfin thanked Ms. Larson for her work and congratulated her, on behalf of the council, on her award. 2c. Recognition of donations Mayor Pro Tem Hallfin noted that Cabela's donated 40 fishing poles and fishing supplies to the city's police department. Mr. Harmening stated this is part of the city's "Fishing with a Cop" program. He stated there was a very successful fishing event last week with the city's youth at the Nature Center, with another being scheduled for July at Lamplighter Pond, and another in August at Wolfe Park. Mr. Harmening added for more information, folks can call the police department, or go online to the city's website. 3. Approval of minutes 3a. Study session minutes of April 30, 2018 Councilmember Rog noted at the bottom of page 2 it should read, "Councilmember Rog concurred with the issue of appearances; however, added it is too broad to say on unrelated individual living in the some household cannot be appointed to a commission." It was moved by Councilmember Mavity, seconded by Councilmember Miller, to approve the April 30, 2018 Study Session Meeting Minutes as amended. The motion passed 6-0. City Council Meeting -3- June 18, 2018 3b. City council meeting minutes of May 7, 2018 It was moved by Councilmember Brausen, seconded by Councilmember Harris, to approve the May 7, 2018 City Council Meeting Minutes as presented. The motion passed 6-0. 3c. Study session minutes of May 14, 2018 It was moved by Councilmember Miller, seconded by Councilmember Mavity, to approve the May 14, 2018 Study Session Minutes Meeting Minutes as presented. The motion passed 6-0. 3d. Special study session minutes of May 21, 2018 It was moved by Councilmember Harris, seconded by Councilmember Brausen, to approve the May 21, 2018 Special Study Session Meeting Minutes as presented. The motion passed 6-0. 3e. City council meeting minutes of May 21, 2018 Councilmember Miller noted on page 6 related to the Westwood Hills Nature Center, it should read ...... kids in the park rental assistance program." Councilmember Mavity stated on the bottom of page 4 it should read, "Councilmember Mavity recused herself, noting however she is very much involved." It was moved by Councilmember Brausen, seconded by Councilmember Miller, to approve the May 21, 2018 City Council Meeting Minutes as amended. The motion passed 6-0. 4. Approval of agenda and items on consent calendar 4a. Designate Kraemer North America, LLC the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $2,100,071.16 for modifications to the Wooddale Bridge at Highway 7 - Project No. 4019-9007. 4b. Authorize execution of a professional services contract with Bolton & Menk, in the amount of $248,126 for the preliminary design of the Cedar Lake Road Improvement Project. 4c. Adopt Resolution 18-090 authorizing participation in the reporting requirements for the local performance measurement program. 4d. Approve plans and specifications, and authorizing advertisement for bids for the partial roof rehabilitation and exterior building rehabilitation at the rec center. 4e. Adopt Resolution 18-091 authorizing the special assessment for the repair of the sewer service line at 6216 West 35th Street, St. Louis Park, MN. P.I.D. 16-117-21-32-0006. 4f. Adopt Resolution 18-092 authorizing installation of all -way stop controls on W. 28th St. at Utica Avenue. City Council Meeting -4- June 18, 2018 4g. Adopt Resolution 18-093 approving acceptance of fishing poles and supplies from Cabela's to be used by the police department for the Fishin' with a Cop program. 4h. Approve for filing Planning Commission Meeting Minutes of April 18, 2018. 4i. Approve for filing Planning Commission Meeting Minutes of 2, 2018. It was moved by Councilmember Brausen, seconded by Councilmember Harris, to approve the agenda as presented on the consent calendar; and to waive reading of all resolutions and ordinances. The motion passed 6-0. S. Boards and Commissions 5a. Approve appointment of youth representative to planning commission It was moved by Councilmember Brausen, seconded by Councilmember Miller, to appoint Alanna Franklin to the planning commission for the current term ending August 31, 2018. The motion passed 6-0. 6. Public hearings - none Requests, petitions, and communications from the public— none 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Comprehensive Plan — approve releasing draft 2040 Comprehensive Plan for adjacent community review. Ms. McMonigal stated the draft 2040 Comprehensive Plan is an update to the city's current 2030 plan. Several sections are revised and updated, and some are new. She added the plan is intended to meet state law requirements for metro area cities and, in addition, St. Louis Park has added areas to the plan to show more future directions. She stated the outline in the staff report summarizes each section and identifies which sections are required. She noted photos, quotes and icons will be added and additional editing will take place in the coming months. Ms. McMonigal explained state law requires cities to submit the draft plan to surrounding communities and jurisdictions for a 6 -month review period. The intent is to have the review completed by the end of 2018, and the 6 -month period will begin July 111 After the review period, the city will submit the plan to the Metropolitan Council for review and determination of compliance with metro -wide systems. In July- August, additional discussion and review will be needed and in September, the Metropolitan Council will informally review the document. In November—December, the final draft will be approved. City Council Meeting -5- June 18, 2018 Ms. McMonigal noted that over 2000 city residents have completed the survey which ends on June 20'. She stated this is unheard of typically, in this process, and she thanked Ms. Larson for all her work on communication efforts. Mayor Pro Tem Hallfin asked if the survey mentioned was actually two different surveys. Ms. McMonigal stated yes, the first survey was in the fall and was the same questions that were asked at the fall Neighborhood Planning Workshop sessions. The second survey was for spring/summer and is about the new items in the plan, such as mobility and climate action. Councilmember Mavity thanked Ms. McMonigal, staff, and all those involved for all the work done. She stated she is excited about this, adding it was decided early on to approach this process more broadly this time in St. Louis Park, and a facilitator was hired in order to help get more broad engagement. She added this is not just about the 7 councilmembers, but about the almost 5,000 residents who participated in the process and contributed to this plan. Councilmember Mavity added council and staff worked to translate the comments from residents into 5 strategic goals and priorities the community articulated, and this plan represents what the community said they wanted, adding she hopes they continue to communicate to the council what they want. Councilmember Harris stated over the past 16 months there have been conversations throughout the community and hours of community, staff, and councilmember time spent sharing ideas about what folks want to see going forward. She noted two key areas, racial equity and the climate action, were placed in the front of the Comprehensive Plan, adding this is a substantial body of work from this community. She thanked staff and stated the community has 48 more hours to comment through the survey, and the council would love to hear from folks. Councilmember Brausen stated the community health and safety section was not required, but the city chose to include them. Ms. McMonigal stated the section relates well to what police and fire are doing with community health, and how important it is for community members to connect. She stated there were many comments on this subject from residents and in the future, the city will need to do more to see that folks feel connected and feel safe in St. Louis Park. Councilmember Brausen thanked the community in collaboration with staff, adding this is a valuable blueprint for the future of the city. Councilmember Rog agreed with all the comments, adding this will all be translated into programs. She encouraged folks to continue the conversation with the city council and hoped that all will stay engaged and involved, as this is the best way to help move the city forward. City Council Meeting -6- June 18, 2018 /t was moved by Councilmember Brausen, seconded by Councilmember Mavity, to approve sending out the Draft 2040 Comprehensive Plan for the 6 -month adjacent community review. The motion passed 6-0. Communications Councilmember Brausen thanked community members for their work on Parktacular, as he heard it went great. Additionally, he stated he attended the Common Sound Music Festival and even though it rained, it was a fun event, and he hopes it was a success. Councilmember Rog thanked folks who were in attendance tonight and live on Utica Avenue. She stated they were instrumental in getting a stop light approved and also getting 31 signatures on a neighborhood petition. She commended them for their work on this, adding she is glad there is a way for citizens to make changes. Councilmember Harris stated on Tuesday, June 19, there is a Fire Department open house at Fire Station #1 from 5:30 — 8 p.m. There will be refreshments served and demonstrations conducted. She added on Thursday, lune 21, from 5:30 — 7 p.m., there is a celebration for the approval of ranked -choice voting at the Rec Center, Councilmember Miller stated clean-up day was on Saturday, two weeks ago, and was cut short by lightning. He noted there is a make-up date this coming Saturday from 8 a.m. to 12 noon at the Maple Grove waste management center, and all the same pricing will be honored. 10. Adjournment The meeting adjourned at 8:21 p.m. Steve Hallfin, Mayor P