Loading...
HomeMy WebLinkAbout1998/08/03 - ADMIN - Agenda Packets - City Council - Regular1 7:25 p.m. - Economic Development Authority AGENDA - CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA August 3, 1998 7:30 p.m. 1. Call to order 2. Presentation - Junior Leader recognition 3. Roll Call 4. Approval of Minutes a. City Council meeting of July 20, 1998 Action: Corrections/amendments to minutes - Minutes approved as presented a. City Council study session of July 13, 1998 Action: Corrections/amendments to minutes - Minutes approved as presented 5. Approval of agenda a. Consent agenda Note: All matters on consent (starred items) are considered to be routine and will be enacted by one motion approving all. There is no separate discussion of these items. If discussion is desired, the starred item will be moved to the regular agenda. Action: Motion to approve - Motion to delete item(s) b. Agenda Action: Motion to approve - Motion to add item(s) *c. Resolutions and Ordinances Action: By consent, waive reading of resolutions and ordinances 6. Public Hearing None 7. Petitions, Requests, Communications - None 2 8. Resolutions and Ordinances 8a. General Growth Properties is requesting a major amendment to the special permit for Knollwood Mall to allow Cub Foods to occupy the space formerly occupied by Montgomery Wards and to reconfigure the parking lot and loading area. 8332 Highway 7 (Knollwood Mall) Case Number 98-16-CUP Recommended Action: Motion to adopt a resolution approving the special permit amendment subject to the conditions included in the resolution. 8b. Vacation of storm sewer easement at 7244 Cedar Lake Road Case No. 98-17-VAC Michael And Mary DuPont have petitioned to vacate a storm sewer easement at 7244 Cedar Lake Road. This is the Second Reading of the proposed vacation ordinance. Recommended Action: Motion to approve Second Reading of the proposed ordinance, approve ordinance summary, and authorize publication. 8c. Methodist Hospital Minor Amendment to Special (Conditional) Use Permit Case No. 98-23-CUP Methodist Hospital is requesting a minor amendment to an existing Special Use Permit to permit reconfiguration and expansion of the south parking lot Recommended Action: Motion to adopt a resolution approving the minor amendment to the Special Use Permit subject to the conditions included in the resolution. 8d. Aquila Place Preliminary Plat Case No. 98-18-S McCullough Companies is requesting preliminary plat approval for 11 single- family lots along Aquila Lane near 31st Street. Recommended Action: Motion to adopt a resolution approving the Preliminary Plat subject to the conditions included in the resolution. . 3 9. Reports from Officers, Boards, Committees *a. Planning commission Meeting Minutes of July 1, 1998 Action: By consent, accept report for filing *b. Cable TV Advisory commission Meeting Minutes of June 18, 1998 Action: By consent, accept report for filing *c. Vendor Claim Report Action: By consent, accept report for filing 10. Unfinished Business a. Board and Commission Appointment(s) Action: Motion to appoint Board and Commission Member(s) 11. New Business *11a. Consultant Retention for Project Design Services for the Hutchinson Spur Regional Trail This report considers the retention of an Engineering Consultant to provide Project Design Services for the Hutchinson Spur Regional Trail Recommended Action: Motion to Authorize Mayor and City Manager to execute a Contract with SRF Consulting Group, Inc. (SRF) for Project Design Services for the Hutchinson Spur Regional Trail *11b. Bid Tabulation: Excelsior Boulevard Median Construction West of Trunk Highway 100 - Project No. 98-02 This report considers the award of bid for the construction of median improvements on Excelsior Boulevard west of Trunk Highway 100 to the Methodist Hospital entrance. Recommended Action: Motion to designate Midwest Asphalt Corporation the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $129,828.60. 4 *11c. Bid Tabulation: Water Reservoir Tank Repair W. 42nd Street/Zarthan Avenue - Project No. 98-08 This report considers the award of bid for the water reservoir tank repair W. 42nd Street / Zarthan Avenue. Recommended Action: Motion to designate LeadCon, Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $218,560.00. *11d. Acceptance of Comprehensive Annual Financial Report and Auditor’s Management Report and Recommendations for the Year Ended December 31, 1997 The 1997 Comprehensive Annual Financial Report , Auditor’s Financial Analysis and Management Considerations and related reports have been previously presented to the Mayor and Council. This action would formally accept the reports for filing. Recommended Action: Motion to accept reports 12. Miscellaneous 13. Claims, Appropriations, Contract Payments *a. Contract payments Final Ron Kassa Construction, Inc. - Contract No. 19-98 $ 2,802.17 Random concrete repair Allied Blacktop - Contract No. 18-98 $ 40,490.57 Contract sealcoating Action: By consent adopt resolutions. Partial Midwest Asphalt Corporation - Contract No. 17-98 $ 96,598.41 Ford Road/Shelard Parkway/Ford Lane Hardrives, Inc. - Contract No. 14-98 $ 174,117.38 Construction of Excelsior Boulevard - Phase 2 - Monterey Ave. to France Ave. 5 Hardrives, Inc. - Contract No. 16-98 $ 79,412.88 W. 35th/W. 36th/W. 23rd/W. 24th Street/Utica Avenue Action: By consent approve and authorize payments 14. Communications 15. Adjournment 6 Item #4a UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA July 20, 1998 1. Call to Order - Mayor Dorfman called the meeting to order at 7:30 p.m. 2. Presentation - None 3. Roll Call The following Councilmembers were present: Jeff Jacobs, Chris Nelson, Sue Sanger, Ron Latz, Robert Young, Jim Brimeyer and Mayor Gail Dorfman. Also present were the City Manager (Mr. Meyer); City Attorney (Mr. Scott); Director of Community Development (Mr. Harmening); Economic Development Coordinator (Mr. Anderson); Director of Public Works (Mr. Rardin); Planning Manager (Ms. Jeremiah); and Planning Associate (Ms. Peterson). 4. Approval of Minutes City Council meeting of July 6, 1998: The minutes were approved as presented. City Council Executive Session July 6, 1998: The minutes were approved as presented. 5. Approval of Agendas a. Consent Agenda It was moved by Councilmember Jacobs, seconded by Councilmember Sanger to approve the consent agenda. The motion passed 7-0. b. Agenda It was moved by Councilmember Jacobs, seconded by Councilmember Sanger to approve the agenda. The motion passed 7-0. c. Resolutions and Ordinances By consent, Council waived reading of resolutions and ordinances. 6. Public Hearing 7 6a. Public hearing and 1st reading of an ordinance to amend City Charter Chapter 11.03 (Vacation of Streets) and certain Appendices Mayor Dorfman stated that it takes a unanimous vote to change the City Charter. Mayor Dorfman closed the public hearing with the right of the Council to reopen it at a future date. Councilmember Nelson asked to see a copy of the minutes from the last City Charter Commission meeting before second reading. It was moved by Councilmember Jacobs, seconded by Councilmember Sanger, to waive first reading of the ordinance to amend Charter Section 11.03 and Appendices and set second reading for September 8, 1998. The motion passed 7-0. 6b. Comprehensive Plan Amendment to Trail Designation Case No. 98-12-CP Janet Jeremiah, Planning Manager, gave a staff report outlining the proposed Comprehensive Plan amendment to move the trail designation from a portion of the former Hutchinson Spur railroad property near Aquila Avenue and 31st Street to adjacent public property to the east. She stated that the Planning Commission had recommended approval contingent on consideration of the proposed realignment by the Parks and Recreation Advisory Commission and the School Board. Marcia Oleisky, 8905 W. 34th Street, President of Aquila Park and Trail Neighborhood Association, thanked the Councilmembers for giving the time to listen and gave a very special thank you to Councilmember Nelson, Councilmember Latz, and Mayor Gail Dorfman for taking the time to walk the property with her. She said that the Association was not against the trail, but asked that the Council not to change the Comprehensive Plan to realign the trail. She recommended that funding options be examined to purchase the property from the developer. John Iacono, 8900 W. 34th Street, questioned the loss of trees which would occur should the trail be realigned, the freedom of the developer to remove trees, and also questioned the impacts of park (lighting and noise) on proposed adjoining residential properties. Ms. Jeremiah indicated that if a trail easement was to be purchased on the private property, it would be on the east side where there are a substantial number of trees. She stated that the preliminary plat showed retention of substantial amount of trees which would add value to the property. Mr. Scott, City Attorney, stated that the existing lighting ordinance would apply to the use of the park facility. 8 Councilmember Brimeyer stated that residents have a general awareness of the park nearby and the potential impacts of living there. Councilmember Nelson asked staff to address the use of the Water Utility Fund to purchase property from the developer. Mr. Meyer explained that the funds from the Water Utility Fund would be used for the purpose of acquiring necessary easements and that the balance of the funds are either designated for capital improvements to the water system or for costs incurred at the Reilly site. Tom Hilgers, 3042 Aquila Avenue, has been a resident for 14 years. He asked the Council to save the environment and make votes count. Glen Aberly, Decatur Lane, has been a resident for 57 years. He was concerned about the safety of having a trail that would allow walkers, bikes, and roller blades together. Brenda Litman, 3001 Gettysburg Avenue South, believed that the City of St. Louis Park needed to guard green space and groves of trees in order to remain competitive. She believed the trail was being squeezed in and the housing development would threaten the neighborhood. Dorothy Brannon, 8951 W. 36th Street, asked if the Comp Plan would need to be changed for the trail development along Phillip’s Parkway. She asked if the purchase agreement that was made with Mr. McCullough agreed to moving the trail off of his property and asked Council to table decision to change the Comprehensive Plan and look into the possibility of purchasing the property to keep trail where it was originally designed. Mr. Harmening reviewed the proposed trail design for the Phillip’s Parkway area and Ms. Jeremiah stated that there would be additional Comprehensive Plan amendments that would be necessary to accommodate the proposed trail alignment in other areas, but the only change being initiated at this time was near 31st Street. Mayor Dorfman asked staff to comment on trail design and the time line for development as it related to funding. Steve Steuck, 8812 W. 36th Street, was opposed to moving a trail designation from a portion of the former Hutchinson Spur. Laura Cripps, 3309 Aquila Lane, welcomed the trail, but preferred that the green space be preserved. She was concerned that an additional 11 homes would create a dangerous and unsafe traffic situation, and move-up homes on small lots. She asked that other options be examined to buy property or reduce the number of homes being proposed. 9 Marlys Balweber, 3235 Aquila Lane, had a hard time understanding how the entire City was being intimidated and threatened by one individual and believed that with additional funding land could be purchased. Bud Crayling, 8821 W. 34th Street, asked if a flooding issue had been addressed. Ms. Jeremiah stated that the consultants have looked at the problem area and there were some drainage and grading problems north of 31st Street. She stated that that there will be a condition that the grading and drainage issues in the area be coordinated between the single family home proposal and the trail proposal. Barbara McAdams, 8745 Minnetonka Boulevard, was concerned about noise and concurred with Marcia Oleisky on all the issues. Mayor Dorfman closed the public hearing with the right of the Council to reopen it at a future date. Mayor Dorfman asked staff if any negotiations have taken place for acquiring this piece of property. Mr. Meyer reviewed the history of attempting to purchasing the property to develop a trail. He stated that the City had acquired a federal grant but the condemnation process and negotiations to acquire the whole parcel had failed. The City had not entered into serious negotiations to purchase the additional piece because it was known that the City did not have the budget to purchase it. Based on the condemnation award, the price to acquire these additional lots would be in excess of $500,000. Mayor Dorfman clarified that the purpose of changing the Comp Plan at this time it to move forward to meet the ISTEA regulation and have consultants begin to plan the trail design. Councilmember Latz asked if the City could move forward with the consultants and the planning if the designation of the trail in this area is left undetermined. Mr. Harmening stated that the design aspects of the trail project could continue, but by the end of this year we will have to show the State of Minnesota that we have the rights over all of the property in St. Louis Park to construct this trail either by easement or fee title. Councilmember Latz stated that taking time to determine if other funds were available to purchase property would not inhibit the city’s ability to prepare plans. He felt that ISTEA funds could be protected while conflicting use between residential and parks was examined. 10 Mr. Scott, City Attorney stated that the city would not have any legal liability as far as any impacts of the park on residential property. Councilmember Latz asked what would happen if the Comp Plan were not amended to move the trail designation, since the property owner was aware of the designation and restrictions at the time of purchase. Mr. Scott stated that the owners were aware of the property’s designation for potential public use, but informed those in attendance that the parcel is private property. In order for the City to implement the proposed public use by acquiring the private property, the court would determine the value of the property by ignoring the trail designation and calculating the property’s value at a price commensurate with what the owner would have used the property for. Councilmember Latz asked the City Attorney several questions related to initiating the condemnation process in order to acquire the property and the option of choosing not to remove the trail designation. Mr. Scott explained that if the City chose not to remove the designation, the City could get sued by the property owner saying that as a result of the designation he couldn’t use the property. He could then go to Court and the judge would rule that the City had taken the property. The judge would then appoint Commissioners to determine the value. Mayor Dorfman noted that the city could incur substantial legal cost which would not be shared by Hennepin County as done in the first condemnation process. Councilmember Latz stated that from a public policy standpoint and his viewpoint the desire is to have a straight trail. The City preservation ordinance does not cover the amount of loss of green space. He believed there was ample time to continue addressing issues of financing without jeopardizing the ISTEA funding, and time for preliminary plat approval. He believed that with issues pending and the interest of the neighborhood, and time needed to search for funding, it was in the best interest of the City and constituents in Ward 3 to delay this issue. Councilmember Sanger asked if the Comp Plan was not amended could the development still occur. Ms. Jeremiah stated that the Comp Plan does not specify that the trail has to be centered on the Hutchinson Spur property. Through the preliminary plat process there will be a finding that the proposal is consistent with the Comp Plan, and as long as the trail is shown somewhere on the single family property a finding for consistency could be made. She indicated that the official map doesn’t prevent development, but stated a building permit cannot be issued unless the official map is amended. 11 Councilmember Nelson asked if the trail designation had to be moved in order to build on the public property. Ms. Jeremiah stated that this change would be advisable, but not required. Councilmember Nelson stated that he did not want to delay the trail and did not see a way to reasonably acquire the property. Councilmember Latz desired to preserve as much land as possible. Councilmember Sanger did not want to do anything to delay the trail. If the Comp Plan amendment was approved, it did not preclude the Council from negotiating a partial purchase. Mr. Meyer indicated that the financing plan for property and easements had focused on trail development and to show MN Dot for the ISTEA funding that the City has title to all necessary land in order to put trail through, He explained that it would be difficult to use acquisition of open space as the justification for bonding to be spread across the City’s tax base. Councilmember Latz stated that the preliminary plat had to be consistent with the Comp Plan. So if the Comp Plan had a trail on the property and was not consistent with the preliminary plat application, the City had a discretionary ground for denying the preliminary plat application and provide negotiating leverage. Ms. Jeremiah indicated that the proposed lot size was the largest lot size requirement and some were in excess of this requirement. Councilmember Young reminded other members of Council that a specific goal of Vision St. Louis Park was a high level priority to bringing in move-up housing and he felt it unwise to purchase the property. Mr. Jeremiah stated that the Preliminary plat showed several different housing types that are meant to preserve grade and the greatest number of trees. Designs would be available at the August 3 meeting. Mayor Dorfman noted that it would take 5 votes to change the Comprehensive Plan. Councilmember Nelson stated that approving the amendment to the Comp Plan would secure move-up housing, but was not necessary to secure ISTEA funding, or to develop the trail. Mr. Harmening stated that delaying approval to look at options unrelated to the construction of the trail would be no problem, but if the intent was to actually locate the 12 trail on the Hutchinson Spur property in this area then there would be a problem in meeting time line requirements. Councilmember Jacobs was in favor of moving ahead with the trail and did not want to do anything to delay its development. Councilmember Brimeyer saw no reason for delaying the decision to approve amending the Comprehensive Plan. Councilmember Latz asked staff what would happen to federal funding if the City were to go back and improve the alignment of the trail if the property could be purchased with no development. Mr. Harmening was not aware if showing two trail alternatives was possible, but would need to check with consultants. Councilmember Latz commented on the original acquisition budget and excess amounts to be used to negotiate a purchase of the property. It was moved by Councilmember Latz, seconded by Mayor Dorfman, to table the issue until August 3, 1998. Mayor Dorfman stated that she was not willing and felt it would be irresponsible for the Council to go down a road that brings us to a second round of condemnation proceedings on this property to prevent subdivision. She felt that Council desired more time to explore the feasibility of purchasing the property and that they could consider how to justify to the citizens of St. Louis Park that this was worthwhile for the entire city. She also felt it would be impossible to preserve the current tree buffer with tree replacement policy. Councilmember Sanger indicated that this may be a good illustration of the need to strengthen the tree replacement policy and requested that it be discussed at the next City Council Study Session. The motion failed 3-4 with Councilmembers Dorfman, Latz, and Nelson voting in favor and Councilmembers Brimeyer, Jacobs, Sanger, and Young opposed. It was moved by Councilmember Jacobs, seconded by Councilmember Sanger, to adopt a resolution amending the Comprehensive Plan to move approximately 1200 feet of trail designation onto Aquila Park property, 31st Street right-of-way, and a portion of Aquila School property. The motion passed 5-2 with Councilmembers Brimeyer, Jacobs, Nelson, Sanger and Young voting in favor and Councilmember Latz, and Mayor Dorfman opposed. 13 It was moved by Councilmember Latz, seconded by Councilmember Jacobs, to direct staff to approach the owner of this property with the intent of negotiating for acquisition of this property and thereby preventing development on it. Councilmember Sanger asked if the motion went toward the purchase of the entire property or encompassed the possibility of purchasing selected portions of the property. Councilmember Latz indicated that it went toward the property that was subject property discussed which was that portion of the Comp Plan trail designation that had been removed by Council. Councilmember Young raised concern about asking staff at this late hour to dedicate additional time to a subject that has been discussed extensively and commented on the reality of lack of funds for purchase. Mayor Dorfman she did not feel comfortable with opening up discussions with Mr. McCullough at this point, but would be more comfortable with bringing the issue to the next study session to discuss additional funding options, if the property was for sale, and what the cost would be. Councilmember Brimeyer asked the City Attorney to clarify potential conflict between subdivision approval and purchase of the property. Mr. Bubul indicated that they were two different topics. The subdivision approval would be disconnected from any negotiations. Rules would have to be applied to subdivision and regardless if we were entertaining purchasing the property, that could not influence Council in passing judgment on the subdivision. Councilmember Latz withdrew his motion and requested that issue be discussed at next study session. 6c. Vacation of storm sewer easement at 7244 Cedar Lake Road Case No. 98-17-VAC Mayor Dorfman closed the public hearing with the right of the Council to reopen it at a future date. It was moved by Councilmember Young, seconded by Councilmember Brimeyer, to waive First Reading of the proposed ordinance vacating that particular storm sewer easement created in Document No. 328909 (effective upon approval and execution of a new storm sewer and sump easement document and installation of the new storm sewer) and set second reading for August 3, 1998. The motion passed 7-0. 14 6d. Excelsior Townhomes Conditional Use Permit Excelsior Townhomes Preliminary Plat with Variances Case No. 98-20-CUP and 98-19-S Sacha Peterson, Planning Associate, gave a staff report that reviewed Edina Development Corporation’s request for a Conditional Use Permit for Cluster Housing and Preliminary Plat with Variances to the Subdivision Ordinance to allow construction of 38 townhomes on individual building lots plus a private street system and open space on one common lot in the R-4 Zoning District at 7100-7102 Excelsior Boulevard. Staff recommended approval. Mayor Dorfman closed the public hearing with the right of the Council to reopen it at a future date. Councilmember Dorfman asked how far the site was from the playground at Meadowbrook. Ms. Peterson indicated that the playground was approximately 200 feet from Meadowbrook. Councilmember Nelson asked if the park dedication fee was reduced. Ms. Jeremiah stated that the park dedication fee was not reduced. Mr. Meyer, City Manager indicated that the City has a lease agreement with Meadowbrook to provide public access to the playground. Councilmember Sanger was concerned about environmental and flooding issues and the allowance of 20 foot roadways. Ms. Peterson stated that the developer was actually exceeding the requirement for replacement on the flood plain and clarified wetland restoration on the site plan. Derrick Passe of Passe Engineering clarified that the wetland fill is under the 400 square feet, which is required to have replacement by the Wetland Conservation Act. He identified the different areas, and stated that although the project did not specifically replace wetland on the site, roof drainage from the buildings would go to flat grassy areas adjacent to the existing wetlands. Ms. Peterson clarified that the 20 foot roadway does accommodate two cars. Mr. Harmening stated that 24 foot roadways was preferred, but since the number of units was relatively low that roadways were sufficient and the association would be responsible for maintenance. 15 Councilmember Jacobs was concerned about the enforcement of the flood plain ordinance and the 20 foot roadways. Ms. Peterson stated that all of the green space of the proposed development was required as the usable open space minimum, so the City has power to enforce maintaining any area as green space. Jack Kranovich, Edina Development, stated that this housing development was within The Vision 2000 plan for the City of St. Louis Park. He indicated that the Developer had worked through all the issues and concerns that were raised by the Planning Commission and Council and had increased the budget to meet requirements. It was moved by Councilmember Nelson, seconded by Councilmember Young, to adopt a resolution approving the Conditional Use Permit for cluster housing subject to the conditions in the resolution. The motion passed 7-0. It was moved by Councilmember Nelson, seconded by Councilmember Young, to adopt a resolution approving the Preliminary Plat with Variances subject to the conditions included in the resolution. The motion passed 7-0. 7. Petitions, Requests, Communications - None 8. Resolutions and Ordinances 8a. Amendment to special permit at 8332 Highway 7 (Knollwood Mall) Case No. 98-16-CUP By consent, Council moved to continue until August 3, 1998 8b. Electronic Proprietary Database (DPDB) License Agreement with Hennepin County By consent, Council moved to adopt the resolution entering into a conditional use license agreement with Hennepin County for use of Electronic Proprietary Database. 8c. Second Reading Case No. 98-15-ZA Zoning Code Text Amendment It was moved by Councilmember Jacobs, seconded by Councilmember Sanger, to waive second reading of the Zoning Ordinance amendments, approve ordinance, approve summary publication, and authorize publication. The motion passed 7-0. 16 8d. Zoning Ordinance amendment to “I-G” General Industrial District. Case 98-13-ZA It was moved by Councilmember Nelson, seconded by Councilmember Young, to approve Second Reading of the proposed Zoning Ordinance amendment, approve Ordinance Summary, and authorize publication. The motion passed 7-0. 8e. City Engineer’s Report: Alley Paving - 3700 Block of France Avenue to Glenhurst Avenue - Project No. 94-23. By consent, Council moved to accept the resolution accepting the report, establishing improvement Project No. 94-23, directing staff to sponsor an informational meeting with abutting property owners and setting a Public Hearing and Assessment Hearing date of August 17, 1998. 8f. Resolution Authorizing the Issuance and Sale by the City of Its Nursing Home Revenue Bonds, Series 1998 (For the Shalom Home West, Inc. Project), Authorizing Execution of an Indenture of Trust, a Loan Agreement, a Purchase Contract and Related Documents, All Relating to Said Bonds, and Authorizing Other Action to be Taken with Respect to the Issuance, Sale and Delivery of Said Bonds. It was moved by Councilmember Latz, seconded by Councilmember Jacobs, to approve the resolution. The motion passed 7-0. 8g. Resolution Authorizing Execution of Sub-Grant Agreement with FEMA By consent, Council moved to adopt the resolution. 8h. Health System Minnesota (Methodist Hospital) Request for Private Use of Public Land Mr. Rardin, Director of Public Works gave a staff report. It was moved by Councilmember Nelson, seconded by Councilmember Brimeyer, to adopt the attached resolution approving the request by HSM to use public property for parking purposes and authorizing execution of a Lease Agreement for said property. The motion passed 7-0. 17 9. Reports from Officers, Boards, Committees 9a. Housing Authority Minutes of June 10, 1998: By consent, Council accepted report for filing. 9b. NRC Minutes of June 10, 1998: By consent, Council accepted report for filing. 9c. Planning Commission Minutes of June 17, 1998: By consent, Council accepted report for filing. 9d. Vendor Claim Report : By consent, Council accepted report for filing 9e. Human Rights Commission Minutes of June 10, 1998: By consent, Council accepted report for filing 10. Unfinished Business 10a. Board and Commission Appointments - None . 11. New Business 11a. Bid Tabulation: City Hall Air Conditioning Condensing Unit Replacement City Project No. MB-97-05 By consent, Council moved to designate Albers Mechanical the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $25,250.00 11b. Bid Tabulation: Louisiana Court Sidewalk and Street lighting Improvements Project No. 98-06 By consent, Council moved to designate Thomas & Sons Construction, Inc. the lowest responsible bidder and authorize execution of a Contract with the firm in the amount of $85,144.00 12. Miscellaneous - None 13. Claims, Appropriations, Contract Payments - None 14. Communications - None 15. Adjournment A motion to adjourn was made by Councilmember Dorfman and seconded by Councilmember Young. The meeting adjourned at 10:20 p.m. The motion passed 7-0. City Clerk Mayor 18 19 Item 4b OFFICIAL MINUTES CITY COUNCIL STUDY SESSION July 13, 1998 The meeting convened at 6:15 p.m. Present at the meeting were Councilmembers Jeff Jacobs, Chris Nelson, Susan Sanger, Ron Latz, Robert Young, Jim Brimeyer and Mayor Gail Dorfman. Staff present: City Manager (Mr. Meyer); Director of Community Development (Mr. Harmening); Planning Manager (Ms. Jeremiah); Economic Development Coordinator (Mr. Anderson); Public Works Director (Mr. Rardin); City Assessor (Mr. Stepnick); EDA Counsel (Mr. Bubul) and City Clerk (Ms. Larsen) 1. Park Commons Discussion Staff updated the Council regarding activities related to the Park Commons Phase One, Block 1 project. Mr. Harmening opened the discussion with some brief statements and informed Council that he wished to receive the Council’s feedback regarding certain issues related to the redevelopment project. He shared a map showing the concept plan which showed Block 1 and Block 2 of the Phase I development. Ms. Jeremiah informed Council that the Met Council Livable Communities grant application was due in 1-1/2 weeks and that staff was working diligently to complete the application. RFQ’s have been sent out for Developers and responses are due on July 20th. Council discussed the “Jennings Block” in the development area. Mr. Harmening stated that Mr. Jennings was working closely with staff and that staff felt that definite progress was being made. He said both parties are aware that there is a need for close collaboration to ensure a successful project. Mayor Dorfman asked about size specifications for the low income units to be part of the development and added that she felt they should be large enough to handle large families. Joanna Brownstein explained how Holman Tax Credits would be used for housing and also shared a summary of the proposed phase one housing mix showing unit size, and numbers of proposed units. Mayor Dorfman emphasized mixed housing as a requirement for receiving the grant funds. Ms. Jeremiah, Mr. Harmening and Mr. Anderson brought Council up to date on progress being made acquiring the single family homes. She indicated that 6 houses were yet to be acquired. Mayor Dorfman asked what the people in those homes thought about timing.. 20 Mr. Harmening said that residents have had ample opportunity to learn about the development plans and asked Council how they felt about the schedule, which is moving much faster than originally anticipated. Councilmembers indicated that they wanted the acquisition to continue to move quickly. Staff said that they would move forward with negotiations and possible condemnation proceedings. 2. Update on Frauenhsuh proposal for the development of southwest and northwest quadrant of Highway 7 and Louisiana Avenue Mr. Anderson gave a brief background on history of this issue and said that the current development plans had been scaled down considerably from what was originally proposed. Councilmember Young stated that based on the information contained in the report, he could not support the project. He did not feel that the return on the City’s investment would cover even basic services such as police, fire, traffic, etc. Mr. Anderson said that staff was working with Frauenshuh on structuring the development agreement so that the city would capture future appreciation in value on the property. Councilmember Nelson asked if this land was part of the Reilly consent decree. Mr. Meyer said that technically it was not, but it is in an affected area. Mr. Bubul added that he had doubts that the City has any recourse for additional funds from Reilly. Councilmember Nelson asked if the City would be liable should the new owner need to do additional remediation in the future. Mr. Anderson said that that would also be built into the agreement. Councilmember Latz was troubled about the loss of the parking ramp. Mr. Meyer said that if Council was uncomfortable with the deal as it is, the addition of a parking ramp would make the proposal even more undesirable. Councilmember Brimeyer asked if the Oak Park Village TIF District could be expanded. Councilmember Young said that he did not feel it would be wise to pay cash from the Oak Park Village district. Councilmember Brimeyer responded that he would feel comfortable taking money from the district if it were to be used for the public pieces of the development such as parking, utilities, etc. Councilmember Sanger asked how the City could be assured that the development would pay off after 25 years. Mr. Anderson said that the development would be structured as a “pay as you go” model. 21 Both Councilmember Young and Councilmember Jacobs indicated that they could not support the project. Councilmember Sanger felt that in increase in the density would make the proposal more economically viable. Discussion ensued about the value of local business retention. Mayor Dorfman asked if there were other locations in St. Louis Park that could house the proposed use. Mr. Anderson said there was nothing available now. Staff indicated that the proposal would be refined and agreed to bring the issue back to Council at a future meeting. 3. Alley Paving Policy (unpaved alleys) Mr. Stepnick outlined a proposed alley paving policy which would give more weight in the alley- petitioning process to property owners who pay the most for alley paving special assessments (direct benefits ). Under this policy, alley petitions that comply with this additional policy would be allowed a preliminary engineering hearing, public hearing and special assessment hearing. The purpose of this additional policy is to encourage more alley paving in the city. He also presented a list of the City’s alleys which indicated the paving status of each. Mayor Dorfman asked what the benefits of alley paving would be to the community. Mr. Rardin responded that paving results in improved drainage and easier cleaning and snow removal. Some discussion occurred as to whether the Council should made a decision to pave all of the City’s alleys. After this discussion it was agreed that the incremental step of adopting the proposed policy was the more logical course of action. 4. Reorganization of Public Works Mr. Rardin educated Councilmembers on the restructuring of the City’s Public Works Department. He presented a brief historical perspective and organizational charts for the current reorganization. Councilmember Nelson asked if the City expected resistance from staff. Mr. Rardin stressed that no employees would lose their job or have their pay reduced. Councilmember Sanger asked how the new structure would benefit our customers. Mr. Rardin explained that the changes in structure will allow for the Public Works Department to work in a more proactive mode. He also felt the new structure would help to instill in employees the desire to continually improve, to become competitive, and to become accountable. It would also 22 address concerns over priority setting, coordination, and cooperation between employees, Divisions, and Departments. Councilmember Brimeyer asked how this fits in with the Parks and Recreation Department. Mr. Rardin responded that it could also benefit that department and that he will be working closely with the new Parks and Recreation Director to align services and job assignments. 5. Golden Auto - Rail Interconnect Staff met with Council to discuss the retention of a consultant to provide project management services relating to undertaking the various tasks as outlined in the preliminary agreement between the City of St. Louis Park, St. Louis Park Economic Development Authority and Hennepin County. Mr. Meyer said that after conducting an interview process City staff is recommending retaining the services of Richard L. Koppy of RLK and Associates to serve as project manager. He felt Mr. Koppy would be able to devote more time and energy to the research needed to pull the various groups together on this issue and that Mr. Koppy had the experience in working with other consultants that will need to offer their expertise to the research effort. He also stressed the Mr. Koppy’s skill in dealing with neighborhood groups. 6. Communications Mr. Meyer informed Council of an upcoming Vision St. Louis Park Outcomes Committee meeting. City Clerk Mayor 23 City of St. Louis Park City Council Agenda Item # 8a Meeting of August 3, 1998 8a. General Growth Properties is requesting a major amendment to the special permit for Knollwood Mall to allow Cub Foods to occupy the space formerly occupied by Montgomery Wards and to reconfigure the parking lot and loading area. 8332 Highway 7 (Knollwood Mall) Case Number 98-16-CUP Recommended Action: Motion to adopt a resolution approving the special permit amendment subject to the conditions included in the resolution. Background: Zoning Designation: C-2, General Commercial Comprehensive Plan Designation: Commercial The applicant proposes to renovate the existing 130,000 square foot retail building space located on the east end of the mall (formerly occupied by Montgomery Wards) into a 61,000 square foot grocery store with 38,000 square feet of warehouse/storage and 25,000 square feet of office space. The grocery store would be open 24 hours per day. In addition to the interior remodeling, the project also includes a revised parking lot configuration, a remodeled exterior, new signs, new landscaping, and truck loading modifications. The Planning Commission considered the proposal on June 3, 1998 and recommended approval on a vote of 6-0 subject to the conditions recommended by staff. The applicant submitted revised plans that addressed most of the conditions. The revised plans were reviewed by the City Council during a public hearing that was held on July 6, 1998. After closing the public hearing, the City Council discussed concerns with noise from a truck loading area that was proposed to be relocated to the north side of the store. The Council requested that an acoustic engineer review the proposal and make any recommendations to ensure that the noise would not exceed noise limitations in City ordinances and adversely impact the nearby residential neighborhood. The Council also requested that the developer look at providing better pedestrian/bicycle connections to and within the development. On July 20, 1998, the Council continued consideration until August 3rd, at the request of the developer, to allow the developer more time to address the issues that were raised. 24 Issues: The following issues address the concerns raised by the City Council during the July 6, 1998 meeting as well as a review of the signage (which was not completed at the last writing). For a complete review of issues, also see the July 6th Council report. • Can anything additional be done to mitigate noise from truck loading operations? • What are the options regarding additional pedestrian/bicycle connections? • Does the proposed signage meet Code? Analysis of Issues: • Can anything additional be done to mitigate noise from truck loading operations? The applicant had an acoustic engineer review the plans that were presented to the Council on July 6, 1998. Although staff has not yet reviewed information directly from the acoustic engineer, it is staff’s understanding that the acoustic engineer believed the July 6th plans would meet the City’s noise ordinance under most circumstances. However, the design appeared to result in noise that would be very close to the City’s limits (copies of the acoustic engineer’s letter should be available during the August 3rd Council meeting). Due to the concerns, the applicant decided to look at additional options. The applicant has submitted revised site and landscape plans (see attachments) showing most of the loading operations being moved to the southwest corner of the store. In order to accommodate most of the loading in that location, a small garage and some parking would need to be removed to allow adequate truck turning movements. The garage cannot be replaced, since it is nonconforming. Although the applicant has not yet submitted a revised proof of parking plan, it appears that ordinance requirements for parking can be met with such a plan. The proposed design would also result in the loss of the previously proposed interior connection between Cub and the mall. Although this is not ideal, staff believes it is preferable as a means of reducing noise impacts to the residential neighborhood. Staff also asked the applicant if they were concerned with conflicts between the proposed truck loading entrance and customer traffic. The applicant responded that they had only been concerned with utilizing the existing loading area near the southeast corner of the store, due to the proximity to their proposed customer entrance. They are not concerned with the proposed southwest location, since trucks will not be maneuvering near the customer entrance or blocking customer traffic. The proposed design retains a loading dock on the north side of the store. It is staff’s understanding that the acoustic engineer indicated that a wall, 20 feet in height as measured from the base of the loading area, would adequately mitigate the noise from that loading dock, 25 provided the wall is built immediately adjacent to the loading area (not on the north side of the parking area). The proposed wall is shown on the revised elevations (see attachment). A landscape bufferyard would still be needed on the north side of the parking lot. The revised plan includes a landscape bufferyard that will meet the City’s ordinance requirements if it is revised to include at least 40% evergreen plantings. The ordinance does not specify which types of plants must be evergreens. Therefore, the applicant could replace some of the shrubs with evergreens (rather than replacing the trees) in order to retain as much space as possible for a sidewalk (see next section). • What are the options regarding additional pedestrian/bicycle connections? As noted during the July 6th Council meeting, staff believes the most important additional external pedestrian connection to the site would be along the 36th Street boulevard from the existing transit shelter to the main driveway entrance. Sidewalks already exist along 36th from the main driveway to Texas Avenue and all along Texas Avenue. The applicant has agreed to provide the 36th Street sidewalk connection and has shown it on the revised plans. From the main driveway entrance, pedestrians can then relatively easily get to the sidewalk that fronts the store. With regard to additional internal pedestrian/bicycle connections, staff believes the most important location would be along the Texas Avenue entry drive. The applicant looked at providing a sidewalk in the landscape island between the entry drive and Cub’s main parking lot. However, the applicant could not find a way to provide one while still meeting all other ordinance requirements. Providing the sidewalk would either reduce required landscaping, reduce required drive aisle width, or reduce required parking. A similar problem results from trying to add sidewalks to the interior of the parking lot. However, the applicant believes that few customers would use a sidewalk in the parking lot, since the customers would generally have carts and would generally be loading their cars from the drive aisles. In case there are some bicyclists at the site, the applicant has added a bike rack to the front of the store. 8 bicycles could be accommodated. • Does the proposed signage meet Code? Staff does not generally review the sign package until a sign permit application has been completed. However, since the applicant submitted proposed signage with their elevation drawings, staff reviewed the signage and found that it does not meet Code requirements. There is a maximum size of 150 square feet for each sign, which is being substantially exceeded by the proposal. Therefore, the proposed wall signage will need to be reduced before a sign permit can be issued. 26 Recommendation: Staff and the Planning Commission recommend approving the amended special use permit subject to the following conditions (conditions have been modified since Planning Commission based upon the revised plans): 1. The project shall be constructed and maintained in accordance with the official exhibits which shall reflect changes to the loading areas and parking as shown on the Site and Landscaping Plans dated as received by the City on July 28, 1998 and the Elevations dated as received by the City on July 29, 1998 and further revised to include at least 40% evergreens in the bufferyard along 36th Street and to reduce signage to meet Code requirements. 2. The applicant and owner shall sign the assent form and official exhibits prior to issuance of a building permit. 3. Exterior building, rooftop screening, and loading dock screen wall materials and colors shall blend with the existing shopping center and meet all City Code requirements as approved by the Planning Manager prior to issuance of building permits. 4. The applicant shall engineer and pay for the construction of the turn lane modifications to Texas Avenue (right and through/left turn lanes) and the driveway access modifications at Texas and West 36th Street as described in the Benshoof & Associates project traffic report dated October 8, 1997. The Texas/TH 7 lane and driveway modifications are to be submitted for approval of the City Engineer and Minnesota Department of Transportation. If the remaining boulevard width is less than three feet, decorative pavers shall be used in the boulevard rather than plantings. All aforementioned improvements shall be operational prior to issuance of an occupancy permit. 5. The applicant shall engineer and pay for the construction of the sidewalk connection along 36th Street from the existing transit shelter east to the entry drive. The sidewalk construction plans are to be submitted to the City Engineer for approval and any necessary permits prior to beginning work. The sidewalk improvement shall be completed prior to issuance of an occupancy permit. 6. Fire lanes and connections shall be as approved by the Fire Marshal. 7. All food service facilities shall be as approved by the Inspections Department. 8. If parking problems occur, or when directed by the Zoning Administrator, the applicant shall implement the proof of parking plan. 9. No outdoor sales or storage is allowed (other than temporary sales in accordance with Code provisions). Attachments (on file in the City Clerk’s office): • Proposed Resolution • Revised Site & Landscape Plans and Elevations Prepared by: Janet Jeremiah, Planning Manager, 924-2573 Approved by: Clint Pires, Deputy City Manager 27 City of St. Louis Park City Council Agenda Item # 8b Meeting of August 3, 1998 8b. Vacation of storm sewer easement at 7244 Cedar Lake Road Case No. 98-17-VAC Michael And Mary DuPont have petitioned to vacate a storm sewer easement at 7244 Cedar Lake Road. This is the Second Reading of the proposed vacation ordinance. Recommended Action: Motion to approve Second Reading of the proposed ordinance, approve ordinance summary, and authorize publication. Background: On March 18, 1998, the Planning Commission considered Michael DuPont’s request for a Conditional Use Permit to rebuild an existing service station and to add a convenience store and car wash at 7200 and 7244 Cedar Lake Road. The former Sol’s building at 7244 Cedar Lake Road would be demolished to accommodate the new use. The Planning Commission recommended approval of the Conditional Use Permit subject to several conditions. One of the conditions involved execution of a new storm sewer and sump easement prior to abandoning the old storm sewer line. The City Council approved the Conditional Use Permit on April 20, 1998 subject to the same conditions recommended by the Planning Commission. The existing storm sewer easement runs along the east side of the 7244 Cedar Lake Road property. The proposed building will be located over this line. Therefore, the storm sewer must be moved further west and a new easement must be created to accommodate it. The old easement must be vacated so that the new building does not encroach on a utility easement. An ordinance must be adopted to vacate the existing storm sewer easement. There is also an existing storm water sump easement (recorded under the same document number) over the northern one- third of the 7244 Cedar Lake Road property (abutting the City park property). This easement must be expanded. Public Works staff have reviewed a draft of the proposed storm sewer and easement locations. However, the documents have not yet been finalized. On June 17, 1998, the Planning Commission considered the proposed easement vacation and recommended approval on a vote of 4-0. On July 20, 1998, the City Council held a public hearing, waived First Reading of the proposed ordinance to vacate the easement, and set Second Reading for August 3, 1998. Issues: There are no issues other than ensuring that the new storm sewer and sump easements are approved by Public Works and properly executed, and the improvements made, prior to vacating the old easement. The proposed ordinance will not become effective until the new easements are properly executed and the new storm sewer installed. 28 Attachment: • Proposed Ordinance • Proposed Ordinance Summary Prepared by: Janet Jeremiah, Planning Manager Approved by: Clint Pires, Deputy City Manager 29 ORDINANCE NO.___________ AN ORDINANCE VACATING A STORM SEWER EASEMENT 7244 CEDAR LAKE ROAD THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. A petition in writing signed by a majority of all of the owners of all property abutting upon both sides of the storm sewer easement proposed to be vacated has been duly filed with the City Clerk, requesting vacation of the storm sewer easement, and the City Clerk has furnished a copy of said petition to the City Manager who has required filing of same to the newspaper, the St. Louis Park Sailor, on July 8, 1998 as directed by the said notice and has conducted a public hearing upon said petition and has determined that the storm sewer easement is not needed for public purposes, and that it is for the best interest of the public that said storm sewer easement be vacated. Section 2. The following described storm sewer easement created in Document No. 3289309, as now dedicated and laid out within the corporate limits of the City of St. Louis Park, is vacated: Lot 9, Home Addition to St. Louis Park, except that part lying East of a line drawn parallel to the East line of said Lot 9 from a point on the North line thereof distant 150 feet West from the Northeast corner thereof, and except the Southerly 7 feet of said Lot 9, according to the recorded plat thereof. Hennepin County, Minnesota and That part of Lot 9, Home Addition to St. Louis Park lying South of North 87.1 feet thereof, front and rear and lying East of a line drawn parallel with the East line of said Lot 9 from a point on the North line thereof distant 150 feet West from the Northeast corner thereof. Hennepin County, Minnesota Section 3. The City Clerk is instructed to record certified copies of this ordinance in the Office of the Hennepin County Register of Deeds or Registrar of Titles as the case may be. 30 Sec.4. This Ordinance shall take effect upon approval and execution of a new storm sewer and sump easement document addressing the revised location and installation of the new storm sewer improvements. . Attest: Adopted by the City Council August 3, 1998 City Clerk Mayor Reviewed for Administration: Approved as to Form and Execution: City Manager City Attorney 98-17-RES12 31 SUMMARY ORDINANCE NO.___________ AN ORDINANCE VACATING A STORM SEWER EASEMENT 7244 CEDAR LAKE ROAD This ordinance states that a storm sewer easement at 7244 Cedar Lake Road shall be vacated. This ordinance shall take effect upon approval and execution of a new storm sewer and sump easement document addressing the revised location and installation of the new storm sewer improvements. . Adopted by the City Council August 3, 1998 Gail Dorfman /s Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: August 12, 1998 32 City of St. Louis Park City Council Agenda Item # 8c Meeting of August 3, 1998 8c. Methodist Hospital Minor Amendment to Special (Conditional) Use Permit Case No. 98-23-CUP Methodist Hospital is requesting a minor amendment to an existing Special Use Permit to permit reconfiguration and expansion of the south parking lot Recommended Action: Motion to adopt a resolution approving the minor amendment to the Special Use Permit subject to the conditions included in the resolution. Zoning: RC, High Density Multiple Family Residence District and F-2, Floodplain District Comprehensive Plan Designation: Community Facility Background: Methodist Hospital is proposing an expansion and reconfiguration of their south parking lot in order to alleviate parking shortages in that area of the hospital property and reduce the amount of off-site parking needed. In the existing parking lot, more parking would be created by removing several internal planting islands and an internal walkway, and restriping the lot for 90 degree parking stalls rather than angled parking. In addition, about 13,000 square feet of paved parking area would be added to the south end of the lot. Overall the lot would gain approximately 70 parking spaces. Circulation within the lot would be one-way only, with controlled entry and exits to the lot. Smaller drive aisle widths than are typically permitted for 90 degree stalls are proposed, due to the one-way circulation of the lot. The applicant is proposing to provide landscaping primarily around the perimeter of the parking lot, reasoning that any internal landscaping is not likely to survive. The proposal requires a minor amendment to the existing Special Use Permit. The project also requires approval from the Minnehaha Creek Watershed District, which did approve the project on July 23, 1998. Issues: • Does the proposal comply with the parking area requirements as outlined in the Zoning Ordinance and provide adequate auto circulation? • Will pedestrian circulation be adequate without the internal walkway? • Are all requirements met with regard to landscaping, buffering and tree preservation? • Are there any other concerns or issues raised with this proposal? 33 • Does the proposal comply with the parking area requirements as outlined in the Zoning Ordinance and provide adequate auto circulation? Staff believes that the parking area requirements are met, and that the proposal provides for adequate auto circulation within the parking lot. The Zoning Code specifies that parking stalls are to be a minimum of 8.5 feet wide and 18 feet deep, and this requirement is met for all regular stalls, with handicapped stalls being wider. The Zoning Code also specifies that for 90 degree stalls, the overall width of the parking aisle (including the two 18 foot deep stalls on either side of the driving aisle) shall be a minimum of 61 feet. This minimum assumes that the driving aisle will allow for two-way traffic. The hospital is proposing 90 degree stalls with one-way traffic and narrower driving aisles, which the Zoning Code does not address. The westernmost and middle aisles would be 60 feet wide, and the easternmost aisle, which is primarily used by physicians, would be 57 feet wide. Staff believes that this design meets the intent of the Zoning Code, provided that the one-way c irculation can be adequately enforced. The hospital has agreed to provide signs and pavement markings directing traffic one way only, and asserts that the controlled entry and exit and the presence of a guard in the lot will ensure that the lot remains one way. The fact that the lot is currently one way and that the basic layout is not changing, will also help ensure that the lot remains one way. Landscaped islands are required at the ends of all parking aisles to separate them from abutting vehicle circulation lanes. This requirement is complied with. Lighting must be included in all parking lots of 6 or more vehicles which provides an average horizontal illumination of between 0.4 and 1.0 foot candles. Some existing light poles are being relocated from the center of the lot to the perimeter, and more light poles are being added. The applicant is required to submit a photometric analysis showing that the lighting complies with this provision prior to any site work. The Public Works Department has approved the project with regard to drainage. Other departments have reviewed the proposal as well. The police and inspection departments are comfortable with the project. The Fire Department is requiring the applicant to show the location of fire hydrants on the plans. • Will pedestrian circulation be adequate without the internal walkway? Regarding pedestrian circulation, there is an internal walkway which would be removed to allow for more parking. Pedestrians would then either use the sidewalk along the east side of the lot (which would be extended along the new portion of the lot), or walk in the driving lanes. While staff would prefer that the sidewalk be kept, removal is essential to adding more spaces. The removal should not create a safety hazard, as pedestrians still have an option to walk on a sidewalk, and the driving lanes are well plowed in the wintertime. Also, due to the controlled entry, cars are not speeding through the lot. 34 • Are all requirements met with regard to landscaping, buffering and tree preservation? Parking lots of more than 9,000 square feet of paved area are required to provide internal landscaping throughout the lot, at a rate of 45 plant units per each 9,000 square feet of paved area. 70% of the required plant units must be canopy trees. In addition, there are perimeter landscaping and buffering requirements and tree replacement requirements. The hospital is proposing to meet all of these requirements primarily through perimeter landscaping, and to provide only a small amount of internal landscaping. The hospital states that the lot is heavily sanded and salted during winter months to ensure a safe and clear parking area, and that internal landscaping has repeatedly died in this lot. Staff agrees that landscaping should not be required where it is very likely to die, and that the logical solution is to add the required landscaping around the perimeter of the lot. Therefore, only six trees would be provided internally, but with a total of 23 trees added to the lot overall. Regarding tree replacement, four trees are proposed to be removed. One large, old tree would be retained on a large planting island between the new and existing lots. The tree replacement ordinance specifies that to retain an existing significant tree, no more than 30% of its roots must be disturbed. As the planting island is only 20 feet wide and the tree’s crown is much larger, this provision would not be met for this tree. Therefore, the tree still needs to be replaced elsewhere on the site according to the tree replacement formula. Taking this into account, the proposed landscaping still complies with the tree preservation ordinance. General landscaping and buffering requirements are met for the parking lot expansion. • Are there any other issues raised with this proposal? Fire Hydrants: As mentioned, the Fire Department noted that fire hydrants are not indicated on the drawings and that the location of fire hydrants must be verified. Any proposed stalls which would block access to fire hydrants must be marked “No Parking.” Long Range Master Plan: While the proposed parking lot expansion meets the requirements of the Zoning Code and is not detrimental to surrounding properties or contrary to the Comprehensive Plan, the proposal does draw attention to the overall parking situation at Methodist Hospital. Clearly, parking on the site is very limited, and the hospital relies on several off-site parking lots to fulfill their parking needs. Expansion of the south lot is a short term response to an immediate parking shortage. The City approved a Master Plan for the hospital which was intended to guide further development through the 1990s, which included construction of a 4-level parking ramp. This parking ramp was never built. The hospital is apparently working on a new Master Plan presently which attempts to address parking needs over the coming years. Recommendation: Staff recommends approval of the minor amendment with the following conditions added to the existing Special Use Permit: 35 1. The parking lot shall developed, used and maintained in accordance with Exhibit GGG, South Parking Lot Expansion Plan. 2. One-way circulation must be marked through signage and pavement markings as shown on Exhibit GGG. 3. Applicant must verify the location of fire hydrants with the Fire Department. Any proposed stalls which block access to fire hydrants must be eliminated or moved. 4. The large tree at the south edge of the existing parking lot shall be protected during construction, as outlined in the Zoning Code. Construction fencing shall be placed as close to the tree’s dripline as possible. 5. The applicant shall submit to the City a copy of the Watershed District permit prior to any site work. 6. Applicant shall submit photometric analysis for parking lot lighting prior to site work. 7. A letter of credit in the amount of 1.5 times the value of landscaping improvements must be submitted to the City prior to initiating any site work. Attachments: • Proposed Resolution • Exhibit GGG, South Parking Lot Expansion Plan (on file in City Clerk’s office) Prepared by: Sacha Peterson, Planning Associate Approved by: Clint Pires, Deputy City Manager 36 RESOLUTION NO. ____ A RESOLUTION AMENDING RESOLUTION NO. 92-143 ADOPTED ON SEPTEMBER 21, 1992 AND GRANTING SPECIAL (CONDITIONAL USE) PERMIT UNDER SECTION 14-8-6 OF THE ST. LOUIS PARK ORDINANCE CODE RELATING TO ZONING TO EXPAND AND MODIFY EXISTING SOUTH PARKING LOT AT 6500 EXCELSIOR BOULEVARD FINDINGS WHEREAS, HSM Methodist Hospital has made application to the City Council for an amendment to a continued special permit under Section 14-123.100(2) of the St. Louis Park Ordinance Code to expand and modify the existing south parking lot at 6500 Excelsior Boulevard within a R-4, Multiple Family Residence, and F-2, Floodplain Districts having the following legal description: That part of the Northeast 1/4 of the Northeast 1/4 of Section 20, Township 117, Range 21, described as follows: Commencing at the southeast corner of said NE 1/4 of NE 1/4; thence north to a point 90 ft. south of the south line of Calhoun Street; thence west parallel with the south line of Calhoun Street and the same extended to a point 111 feet west of the east line of Section 20, the actual point of beginning of the land to be described; thence continuing west on said parallel line to the west line of Mound Street extended thence north along said line and the west line of Mound Street 202.5 ft., thence west parallel with the extension of the south line of Calhoun St. 644.9 feet to the south easterly line of right of way of the Chicago, Milwaukee, and St. Paul Railway Co.; thence southwesterly along said right of way line to the west line of the NE 1/4 of the NE 1/4 of said section; thence south to the Southwest corner of the NE 1/4 of the NE 1/4; thence east along the south line of said NE 1/4 of the NE 1/4 of said section to the point of intersection with a line running parallel with the east line of said section from the actual point of beginning; thence North along said parallel line to the actual point of beginning. Also the Southeast 1/4 of the Northeast 1/4 and that part of the North 1/2 of the Southeast 1/4 which lies north of the center line of Excelsior 37 Boulevard, Section 20, Township 117, Range 21, excepting therefrom that part which lies East of a line described as follows: Commencing at a point on the East line of said section 90 feet South of the South line of Calhoun Street; thence West parallel with the South line of Calhoun Street and the same extended to a point 111 feet West of the East line of said section the actual point of beginning of the line to be described; thence South parallel with the east line of Section 20 to the center line of Excelsior Boulevard and except that part lying Southerly and Westerly of a line drawn from a point in the West line of the Southeast Quarter of the Northeast Quarter distant 425 feet south of the Northwest corner thereof to a point in the South line of said Southeast Quarter of the Northeast Quarter distant 480 feet West of the Southeast corner thereof; thence along said line projected Southeasterly to the intersection with a line drawn 411 feet West of, measured at a right angle to and parallel with the East line of the North 1/2 of the Southeast Quarter; thence South along last said parallel line to the center line of Excelsior Boulevard and there terminating. (Torrens) WHEREAS, the City Council has considered the advice and recommendation of the Planning Case No. 98-23-CUP and the effect of the proposed modifications to the existing south parking lot on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan; and WHEREAS, a special permit was issued regarding the subject property pursuant to Resolution No. 92-143 of the St. Louis Park City Council dated September 21, 1992 which contained conditions applicable to said property; and WHEREAS, due to changed circumstances, amendments to those conditions are now necessary, requiring the amendment of that special permit; and WHEREAS, it is the intent of this resolution to continue and restate the conditions of the permit granted by Resolution No. 92-143 to add the amendments now required, and to consolidate all conditions applicable to the subject property in this resolution; WHEREAS, the contents of Planning Case File 98-23-CUP are hereby entered into and made part of the record of decision for this case. CONCLUSION NOW THEREFORE BE IT RESOLVED that Resolution No. 92-143 filed as Document No. 2302877 is hereby rescinded and replaced by this resolution which continues and amends a continued special permit to the subject property for the purposes of permitting the modifications to the existing south parking lot within the R-C, High Density Multiple Family Residence, and F- 2, Floodplain Districts at the location described above based on the following conditions: 38 1. The site be developed and maintained in accordance with the Memorandum of Understanding dated June 3, 1970, and labeled Exhibit D, except as modified by Agreement between Methodist Hospital and the City of St. Louis Park and labeled Exhibit F. 2. Exhibit E - Methodist Hospital Master Plan (Overall Plan) except as modified to provide proper intersections with Hospital driveways and Excelsior Boulevard and Louisiana Avenue shall be designated as the overall site plan as required by Condition No. 2 of the Memorandum of Understanding. 3. The area within the Minnehaha Creek Flood Plain shown as field stone on Exhibit E, be deleted and such area is to be left in natural vegetation. 4. The fill material deposited north of the proposed road to Louisiana Avenue shall be used for the access road or removed to provide for use of said land for flood plain, and a culvert shall be placed under the access road between the proposed parking area and that area designated as nursery, and said road between the proposed parking area and that area designated as nursery, and said road shall be completed within 6 months after the date of completion of Louisiana Avenue between Oxford Avenue and Excelsior Boulevard. 5. There shall be no filling, excavating or construction in the F-1 area, the Flood Plain, except for the construction of the access road as described above, unless a special permit under Section 6:056.1 is approved. 6. The land between the 200-foot recreation setback designated as Exhibit E and the dormitory, hospital and parking lot shall be retained as required private usable open space. 7. The expansion of the hospital into the flood plain is not approved in concept, since use of the flood plain in this manner requires more detailed information and review, and it shall be understood that all changes or construction on the site that takes place after this date shall require an amendment to this special permit. 8. That the Meadowbrook Medical Office Building shall be developed, used and maintained in accordance with Exhibit G - Nursery School Floor Plan and Site Development Plan; Exhibit H - Fence and Sign Plan; Exhibit I - First Floor Plan; except as modified by the following conditions: a. A gate for pedestrians shall be placed in the fence adjacent to the southwest corner of the building. b. The proposed sign shall not be permitted as shown on Exhibit H. A nameplate sign six feet square may be attached to the fence. 39 c. The Meadowbrook Medical Office Building shall be permitted to be occupied as follows: 1) 5,000 square feet of commercial and retail in conformance with Section 6:093.11. 2) 3,280 square feet of Nursery School not to exceed 65 persons occupancy at any one time. 3) Office 4) Community Health and hospital services. d. The parking lot immediately north of the Meadowbrook Medical Office Building consisting of 706 parking spaces shall be developed in accordance with Exhibit E - Overall Plan including surfacing, curbing, walkways, lighting and landscaping. e. The area marked play area on Exhibit G - Nursery School Floor Plan, and Site Development Plan, shall be developed with play equipment and landscaped with ornamental trees and other landscaping in accordance with Exhibit E - Overall Plan. f. The fencing shown on Exhibit G, except as modified above, and the play equipment and landscaping described in paragraph e, above shall be completed by May 1, 1972. 9. That the incinerator building be located, constructed and maintained in accordance with Exhibit H - Incinerator Location Plan; and Exhibit I - Incinerator Building Plan in accordance with the following conditions: a. That necessary approvals be received from the Minnesota Pollution Control Agency. b. That all construction and improvement shall be completed by September 1, 1975. 10. That the sign be designed in accordance with Exhibit J - Sign Plan and in accordance with the following conditions: a. The sign shall be installed 25 feet from the property line on Excelsior Boulevard. b. The sign area shall not exceed 60 square feet per side. 11. A parking structure shall be permitted to be constructed in the north parking lot including modifications to the existing parking lot and a pedestrian skyway in accordance with the following conditions: 40 a. The site shall be developed, used and maintained in accordance with Exhibit K - Site Plan/Landscape Plan; and Exhibit L - Elevation Plan; except as modified by the following: 1) The top floor of the parking structure and all 60 degree angle parking shall be designed in accordance with the standard for 60 degree angle parking providing an overall aisle width of 58 feet and a curb length per stall of 10.5 feet. b. All construction, landscaping, lighting, paving, and parking lot striping shall be completed by July 1, 1977. 12. The parking lot south of Methodist Hospital and north of Meadowbrook Office Building shall be developed in accordance with Exhibit M - North Parking Lot Plan and Exhibit N - South Parking Lot Plan; and a remote parking lot shall be developed at Louisiana Avenue and Oxford Street consisting approximately 300 parking spaces. 13. The granting of this permit does not provide for the construction or expansion of the hospital or Meadowbrook Office Building. 14. The improvements shown on Exhibits M and N shall be completed by December 1, 1977. 15. Methodist Hospital and the northwest parking lot may be expanded, developed, and maintained in accordance with Exhibit O - Site Development Plan, and Exhibit P - Sheets A9-1 to A8-5, Elevation Plans, except as modified by CE-1, dated 5-23-80. 16. The approval of the proposed expansion for a four story addition shall not be construed as authorization or commitment to allow for a building more than four stories height at a future date. 17. Prior to issuance of a construction permit for the expansion, a strip of land approximately 130 feet wide paralleling Minnehaha Creek shall be dedicated to the City in accordance with the Comprehensive Plan and the Minnehaha Creek Plan and Policy. 18. That all improvements, including buildings, landscaping, and parking, as shown on Exhibit O and P, shall be completed on or before July 1, 1979, except the northwest parking lot, which shall be completed on or before October 15, 1981. 19. That no building permit shall be granted for the structure located in the F-2 District consisting of the proposed Westside Addition, until such time as the architect, the Department of Natural Resources, and the City have certified that 41 the proposed addition will be floodproofed in accordance with the State Uniform Code requirement for floodproofing. 20. That an addition not to exceed 7,125 square feet be allowed on the third floor in accordance with the following conditions: a. That the addition be constructed in accordance with Exhibit Q - Floor Plan, with respect to general layout only. b. The exterior portions of the proposed addition shall be constructed of brick and such other materials as will make the addition compatible with the existing building. c. The addition shall be completed by May 15, 1983. 21. That an addition to house an incinerator and a three story addition of approximately 33,000 square feet for short stay surgery on the west side of the building be permitted subject to the following conditions: a. The site shall be developed, used an maintained in accordance with Exhibit R - Proposed Grading Plan; Exhibit S - Ground Floor Plan; Exhibit T - First Floor Plan and Exhibit U - Second Floor Plan, including the alternate plan designated on Exhibit S, T, an U, and Exhibit V, Elevations. b. Material used in the construction of the exterior portions of the two additions shall be brick, and such other materials as will make the addition compatible with the existing building. c. Both additions shall be floodproofed at least to elevation 894.6 in a fashion which complies with the applicable portions of the State Building Code. d. The applicant has the option of proceeding with either plan for the surgery wing. e. That all excavated material shall be removed from the site. f. That adequate erosion control measures shall be employed on the area to be excavated for flood storage. The slopes shall be sodded within one week of the completion of grading. g. All improvements shall be completed by May 15, 1984, except that if the alternate plan for the surgery wing is pursued and the lower level is not enclosed, the completion date shall be May 15, 1986. 22. That the incinerator described in Condition 21 need not be constructed. 42 23. That an addition to house a portion of the radiation therapy unit be allowed not to exceed 2,800 square feet and subject to the following conditions: a. The site shall be developed, used and maintained in accordance with Exhibit W - Modified Site Plan, and Exhibit X - Elevations - Radiation Therapy Facility. b. The addition shall be flood proofed at least to elevation 894.6 NGVD, in a fashion which complies with the applicable portions of the Building Code. c. All improvements shall be completed by May 15, 1984. 24. That a free-standing sign having an area of 60 square feet per side, measuring 3 feet by 20 feet and standing 2 feet, 8 inches be permitted 25 feet from the property line on Louisiana Avenue as shown on Exhibit J - Sign Plan. 25. That the placement of fill, reconstruction of the parking lot and provision of compensating storage shall be completed as shown on Exhibit Y - West Parking lot Reconstruction by May 30, 1987. 26. That a walkway and pad addition be constructed in accordance with Exhibit Z - Computer Center Remodeling and MRI Facility Addition; subject to the following: a. The applicant shall submit plans for the walkway enclosure to staff for approval prior to issuance of a building permit. b. All improvements shall be completed by October 15, 1987. 27. That the Exhibits in Condition No. 9, erroneously referred to as Exhibit H - Incinerator Location Plan and Exhibit I - Incinerator Building Plan, are hereby retitled as Exhibit H1 - Incinerator Location Plan and Exhibit I1 - Incinerator Building Plan, for clarification purposes. 28. All previous conditions of the special permit shall remain in full force and effect. 29. The Cancer Center addition and mechanical room addition shall be constructed in accordance to Exhibit AA - Site Plan, and Exhibit BB - Elevations. 30. The additions shall be flood proofed to at least an elevation of 894.6 NGVD in a fashion which complies with the applicable portion of the building code. 31. All improvements shall be completed by May 1, 1990. 43 32. Handicapped access parking spaces shall be located in immediate proximity to the north entrance to the Meadowbrook Office Building in conformance with State law no later than November 1, 1989. 33. Condition No. 29 is hereby rescinded. The Cancer Center addition and mechanical room addition shall be constructed in accordance with Exhibit AA - Site Plan and Exhibit CC - Elevations. All other conditions shall remain in full force and effect. 34. Condition Number 33 is hereby rescinded. The Cancer Center addition and mechanical room addition shall be constructed in accordance with Exhibit AA - Site Plan and Exhibit DD - Elevations. All other conditions shall remain in full force and effect. 35. The cooling towers and miscellaneous exterior modifications shall be constructed in accordance with Exhibit EE, Site Plan; Exhibit FF Elevations; Exhibit GG North Elevation; and Exhibit HH South Elevation. 36. The application for the building permit for the cooling towers shall include information acceptable to the Building Department demonstrating that the cooling towers will not exceed noise standards as specified in the City's Noise Ordinance. 37. Improvements contained in Condition Numbers 35 and 36 shall be completed by March 31, 1991. 38. No further improvements or special permit amendments shall be sought until a master plan has been submitted and approved by the City. 39. Condition Number 35 is hereby rescinded. The cooling towers and miscellaneous exterior modifications shall be constructed in accordance with Exhibit EE, Site Plan,; Exhibit II, South Elevation at West Wing; Exhibit JJ, West Elevation; Section KK, West Elevation at West Wing, Details; Exhibit LL, North Elevation at West Wing; and Exhibit MM, Revisions to West Exterior Wall, Maintenance Shop. (Exhibits II, JJ and KK revised by Exhibit AAA - See Condition No. 50a) 40. The completion date in Condition 37 remains unchanged. 41. That the bone marrow transplant unit and courtyard infill addition be constructed subject to the following conditions: a. The bone marrow transplant unit shall be constructed in accordance with Exhibit NN - Site Plan showing general location and Exhibit OO - Elevations, such documents incorporated by reference herein. 44 b. The courtyard infill addition shall be constructed according to Exhibit NN - Site Plan showing general location; Exhibit PP - Elevations; and Exhibit QQ -- Courtyard Infill Site Plan; such documents incorporated by reference herein. c. Landscaping along the easterly property line shall be installed according to Exhibit RR - Landscape Plan and shall be completed by June 1, 1991, such document incorporated by reference herein. (This condition amended by Condition 43 below) 42. A canopy addition to the west wing of the Meadowbrook building may be constructed and temporary parking of a trailer housing a mobile lithotripter unit is hereby permitted subject to the following conditions: a) The canopy and trailer parking locations shall be provided in accordance with Exhibit SS - Mobile Lithotripter Unit. b) The mobile lithotripter unit may occupy the site no more frequently than two days per month. On the days the unit is on-site, no vehicles may be parked in the marked stalls shown on Exhibit SS. c) The mobile lithotripter unit may not occupy the site after October 31, 1992. 43. Condition No. 41c is amended to read as follows: Landscaping along the easterly property line shall be installed according to Exhibit RR - Landscape Plan and shall be completed by June 1, 1992, such document incorporated by reference herein. (Deadline extended by Condition No. 51) 44. The surgery addition and oxygen tank relocation shall be developed, used and maintained in accordance with Exhibit SS - Site Plan, Exhibit TT - Plan of Bulk Oxygen Storage Tanks, Exhibit UU - Site and Roof Plans for Surgery Expansion, Exhibit VV - Elevation and Details of Bulk Oxygen Storage tanks as modified pursuant to condition 46; Exhibit WW - Exterior elevations and detail and Exhibit XX - Site Grading Plan Floodplain Compensation Area. and Exhibit YY - Site Demolition Plan for silt fence location. (Exhibit SS temporarily modified by Exhibit SS1 in Condition No. 49) (Exhibit SS modified by Exhibit ZZ; Exhibit WW revised by Exhibit AAA - See Condition No. 50a) 45. That the addition be flood proofed to the flood protection elevation of 894.7 feet NGVD. 45 46. That a revised screening plan for the screening of the oxygen tanks dated October 17, 1991 submitted on October 21, 1991 meeting the Planning Commission's intent be adhered to. 47. That installation of the landscaping on the City owned land adjacent to the bulk oxygen storage tanks be allowed pursuant to an agreement to be entered into between the City and the applicant. 48. All improvements should be completed prior to the issuance of a Certificate of Occupancy. 49. That Exhibit SS be temporarily modified by partial Site Plan - SS1 to allow 9 parking spaces. Partial Site Plan SS1 will terminate April 30, 1994 50. That the special permit shall be amended pursuant to Planning Case No. 92-33- SP, subject to the following conditions: a. The site shall be developed, used and maintained in accordance with Exhibit ZZ - Revised Grading Plan, Exhibit AAA - Revised Elevations of the Surgery Wing, Exhibit BBB - Central Systems Master plan and Exhibit CCC - Meadowbrook Building Plan; such documents incorporated by reference herein. b. The total floodwater storage volume on the site depicted on Exhibit XX shall be reduced to 8,790 cubic yards. c. All improvements shall be completed by prior to issuance of a Certificate of Occupancy for the surgery wing. 51. The completion date in Condition No. 43 is changed to September 1, 1992. 52. The special permit shall be amended pursuant to Planning Case No. 92-49-SP to permit construction of the second floor unassigned space and mechanical roof pipe extension for the linear accelerator expansion project subject to the following conditions: a. The site shall be developed, used and maintained in accordance with Exhibit DDD - Site Plan showing location of Linear Accelerator Expansion project and exhaust piping, EEE - Section/Elevations and Exhibit FFF - Elevation showing west elevation of unassigned space; such documents incorporated by reference herein. b. Sound levels shall be monitored along the easterly property line of the subject property at locations acceptable to City staff. Sound levels shall be measured prior to construction of the exhaust pipe extensions and shall 46 also be measured following construction when the generators are running. If noise level standards are violated, the City has the right to pursue remediation of the violation under applicable provisions of City Code and State Rules and Statutes. c. All improvements shall be completed by September 21, 1993. 53. The special permit shall be amended pursuant to Planning Case No. 98-23-CUP to permit modification and expansionof the south parking lot subject to the following conditions: a. The parking lot shall developed, used and maintained in accordance with Exhibit GGG, South Parking Lot Expansion Plan. b. One-way circulation must be marked through signage and pavement markings as shown on Exhibit GGG. c. Applicant must verify the location of fire hydrants with the Fire Department. Any proposed stalls which block access to fire hydrants must be eliminated or moved. d. The large tree at the south edge of the existing parking lot shall be protected during construction, as outlined in the Zoning Code. Construction fencing shall be placed as close to the tree’s dripline as possible. e. The applicant shall submit to the City a copy of the Watershed District permit prior to any site work. f. Applicant shall submit photometric analysis for parking lot lighting prior to site work. g. A letter of credit in the amount of 1.5 times the value of landscaping improvements must be submitted to the City prior to initiating any site work. h. Assent form and official exhibits must be signed by applicant (or applicant and owner if applicant is different from owner) prior to beginning any site work. Attest: Adopted by the City Council Aug 3 City Clerk Mayor Reviewed for Administration: 47 City Manager 98-23-CUP:RES12 48 City of St. Louis Park City Council Agenda Item # 8e* Meeting of August 3, 1998 *8e. Resolution Appointing Election Judges, Reconfirming Precinct Boundaries and Polling Locations for the State Primary Election on September 15, 1998. The City Council is requested to approve the attached resolution appointing election judges, designating polling places and reconfirming precinct boundaries. Recommended Action: Motion to approve the resolution appointing election judges, reconfirming polling places and precinct boundaries for the State Primary election on September 15, 1998. Background: Section 4.05 of the City Charter provides that the City Council shall at least 25 days before each election appoint at least three qualified voters to be judges of election for each precinct. State Election Law 204B.22 requires that the minimum number of election judges is three plus one judge to demonstrate the use of the voting machine or device. The resolution may be adopted by majority vote of the City Council. Attachments: Resolution Prepared by: Diane Peters, Elections & Official Records Approved by: Clint Pires, Deputy City Manager 49 RESOLUTION NO. A RESOLUTION RECONFIRMING ST. LOUIS PARK PRECINCT BOUNDARIES AND POLLING PLACES AS ADOPTED APRIL 20, 1998, REPEALING AND REPLACING RESOLUTION NO. 98-67; AND, APPOINTING ELECTION JUDGES FOR THE SEPTEMBER 15, 1998 STATE PRIMARY ELECTION. WHEREAS, the City must designate precinct boundaries and polls by resolution of the City Council; and WHEREAS, the City desires to reconfirm existing precinct boundaries and polling locations; and WHEREAS, the City must appoint judges 25 days before each election by resolution of the City Council: NOW, THEREFORE, BE IT RESOLVED, that Resolution No. 98-67 adopted April 10, 1998, is hereby repealed and replaced; and LET IT FURTHER BE RESOLVED, that the City appoints election judges and confirms precinct boundaries and polling locations as follows: ELECTION JUDGES 1-1, Torah Academy D-Maxine Hamilton, Chair R-Berniece Anderson D-Shirley Grossman D-Emma Disrud (8-8) R-Anna Flatten (8-8) R-Beverly Sorenson (4-5) 1-2, Peter Hobart R-Ruth Baker (1-4), Chair D-Dora Condon D-Mary Ann Muszynski R-Jan Wittenberg 1-3, Central Community R-Delores Anderson, Chair R-Barbara Barbo R-Millie Johnson D-Jami LaPray D-Betty Dunder (8-8) 1-4, Lenox Community D-Marvin Karnitz, Chair (2-3) D-Marian Lundeen R-Ethel Rheinhart R-Dorothy Welter 1-5, Lutheran Church D-Nessa Lee Laiderman,Chair (1-1) D-Shirley Johnson D-Lou Schoen R-Dorothy Henkel (3-2) R-Ron Theisen (2-4) 1-6, City Hall D-Karen Cato, Chair D-Gloria Morris R-Ferda Olson R-Pat Otterblad (3-2) 2-1, St Louis Park Rec Center R-Dolores Roland, Chair D-Jackie Duncan R-George Jaros RF-Jeanne Jones 50 R-Logene Kobe D-Ferne Grosmann (8-8) 2-2, Susan Lindgren D-Sandra Berthene, Chair (1-1) R-Jane Eidson (2-1) R-Marilyn Laird (2-1) D-Ray Voet (2-1) D-Peter Zimmerman (2-1) 2-3, Brookside Community R-Esther Karnitz, Chair D-Juanita Linder R-John Gausman (3-1) D-Lenore Sadilek (3-1) 2-4, Union Congregation Church D-Don Turkington, Chair R-Pauline Chaleen R-Florence Moxham D-Helen Shea 2-5, City Hall, D-Louise Ross, Chair D-Sari Robins D-Vernette Schroeder R-Jane Cornelius (3-3) R-Angie Rogalla (3-2) 3-1, Prince of Peace Lutheran Church R-Maxine Bratten, Chair R-Ruby Andreasen D-Meriam Charney D-Virginia Evers 3-2, Knollwood Church of Christ R-Henry Grove, Chair (3-4) R-Kathy Byrd R-Mavis Kramer D-Agenes Lawless D-William Tape D-Charlie Nelson 3-3, SLP Senior H S RF-Dorothy Nelson, Chair R-Ardis Galbraith D-Eddie Kolberg D-Lois Nalezny R-Mabel Nelson 3-4, Aquila Primary Center R-Kathy Stromseth, Chair R-Catherine Keller D-Joe Brown (2-4) D-Marlene Rice (3-5) 3-5, Aquila Primary Center D-Margaret Corcoran, Chair R-Mary Anderson R-Edna Lindberg D-Harley Gullickson RF-Kristin Stapleton 4-1, Cedar Manor D-Jean Stulberg, Co-Chair R-Albert Posz, Co-Chair R-Mary Wheeler D-Paul Tanick D-Dolores Schlaifer 4-2, Westwood Lutheran D-Al Anderson, Chair (1-3) D-Dorothy Haskvitz R-Dee Klein RF-Jayne Hoese (3-5) D-Carol Johnson (3-1) 4-3, Peace Presbyterian R-Corrine Toretsky, Chair D-Bonnie Skelton R-Dorothy Swierczek D-Pearl Ruhl (3-1) 4-4, SLP Junior H S D-John Maier, Chair (4-3) D-Tom Rother R-Maureen Young R-Orel Held (3-1) D-Harriet Larson (8-8) 4-5 Eliot Community R-Margery Ryks, Chair R-Virginia Gusek D-Lois Karvonen D-George Kohan RF-Jacque Neal Alternates: D-Katie Johnson (3-3) Additional Alternates: To be hired & assigned as needed. Codes: RF=Reform Party D=Democratic Farm Labor R=Republican Party of Minnesota (_-_) Home Ward/Precinct (8-8) Hired from outside City 51 WARD/PRECINCT BOUNDARY LINES AND POLLING LOCATIONS WARD 1 Precinct 1 is described as follows: Commencing at the intersection of the Burlington Northern Railroad track with State Hwy. No 100 S, south along State Hwy. No 100 to 29th St W, east along 29th St to Monterey Pkwy, northeast along Monterey Pkwy to 28th St W, east along 28th St to the east City limits, north along the east City limits to the Main Line of the Burlington Northern Railroad track, west along the Burlington Northern track to its intersection with State Hwy. No 100. Poll: Torah Academy, 2800 Joppa Ave S, 55416 Precinct 2 is described as follows: Commencing at the intersection of the Burlington Northern Railroad track with Louisiana Ave S, south along Louisiana Ave to Minnetonka Blvd., east along Minnetonka Blvd. to Dakota Ave S, north along Dakota Ave to 27th St. W, east along 27th St. to Brunswick Ave S, south along Brunswick Ave to 28th St. W, east along 28th St. to the Soo Line Railroad track, north along the Main Line Soo Line track to the Burlington Northern Railroad track, west along the Burlington Northern track to its intersection with Louisiana Ave. Poll: Peter Hobart Primary Center, 6500 26th St. W, 55416 Precinct 3 is described as follows: Commencing at the intersection of Minnetonka Blvd. with Dakota Ave S, south along Dakota Ave to Lake St. to the Soo Line Railroad, northeasterly along the Soo Line to State Hwy. No 100 S, north along State Hwy. No 100 to Minnetonka Blvd., west along Minnetonka Blvd. to its intersection with Dakota Ave. Poll: Central Community Center, 6300 Walker St., 55416 Precinct 4 is described as follows: Commencing at the intersection of 27th St. W with Dakota Ave S, south along Dakota Ave to Minnetonka Blvd., easterly along Minnetonka Blvd. to State Hwy. No 100 S, north along State Hwy. No 100 to 27th St. W, west along 27th St. to Blackstone Ave S, southerly along Blackstone Ave to 28th St. W, west along 28th St. to Brunswick Ave S, north along Brunswick Ave to 27th St. W, west along 27th St. to its intersection with Dakota Ave. Poll: Lenox Community Center, 6715 Minnetonka Blvd., 55416 Precinct 5 is described as follows: Commencing at the intersection of the north City limits with the Soo Line Railroad track, south along the Soo Line track to 28th St. W, east along 28th St. to Blackstone Ave S, north along Blackstone Ave to 27th St. W, east along 27th St. to State Hwy. No 100 S, north along State Hwy. No 100 to the Burlington Northern Railroad track, east along the Burlington Northern Main Line to the east City limits, north along the east City limits to the north City limits, west northwesterly along the north City limits to its intersection with the Soo Line Railroad track. Poll: Lutheran Church of the Reformation, 2544 State Hwy. No 100 S, 55416 Precinct 6 is described as follows: Commencing at the intersection of 29th St. W with State Hwy. No 100 S, south along State Hwy. No 100 to Minnetonka Blvd., east along Minnetonka Blvd. to the east City limits, north along the east City limits to 28th St. W, west along 28th St. W/Monterey Pkwy/29th St. W to its intersection with State Hwy. No 100. Poll: City Hall Council, 5005 Minnetonka Blvd., 55416 WARD 2 Precinct 1 is described as follows: Commencing at the intersection of the Soo Line Main Line Railroad track with State Hwy. No 100 S, south along State Hwy. No 100 to Excelsior Blvd., easterly along Excelsior Blvd. to Natchez Ave S, south along Natchez Ave to 52 40th St. W (south City limits), east along the south City limits to the east City limits, north along the east City limits to the Soo Line Main Line track, west along the Soo Line Main Line track to its intersection with State Hwy. No 100 S. Poll: St. Louis Park Rec Center, 3700 Monterey Ave S, 55416 Precinct 2 is described as follows: Commencing at the intersection of Excelsior Blvd. with State Hwy. No 100 S, south along State Hwy. No 100 to the south City limits, east along the south City limits to the east City limits, northerly along the east City limits to Natchez Ave S, north along Natchez Ave to Excelsior Blvd., west along Excelsior Blvd. to its intersection with State Hwy. No 100 S. Poll: Susan Lindgren Intermediate Center, 4801 41st St. W, 55416 Precinct 3 is bounded on the west by the west City limits, on the south by the south City limits, on the east by State Hwy. No 100 S, and on the north by Excelsior Blvd. Poll: Brookside Community Center, 4100 Vernon Ave S, 55416 Precinct 4 is bounded on the north by the Soo Line Main Line Railroad track, on the west by the west City limits, on the south by Excelsior Blvd., and on the east by State Hwy. No 100 S. Poll: Union Congregational Church, 3700 Alabama Ave S, 55416 Precinct 5 is described as follows: Commencing at the intersection of Minnetonka Blvd. with State Hwy. 100 S, south along State Hwy. No 100 to the Soo Line Main Line Railroad track, east along the Soo Line Main Line to the east City limits, north along the east City limits to Minnetonka Blvd., west along Minnetonka Blvd. to its intersection with State Hwy. No 100 S. Poll: City Hall, 5005 Minnetonka Blvd., 55416 WARD 3 Precinct 1 is described as follows: Commencing at the intersection of the west City limits with Minnehaha Creek, south along the west City limits to the south City limits, east along the south City limits to Texas Ave S, north along Texas Ave to 33rd St. W, west along 33rd St. to the Burlington Northern Railroad track, southwesterly along the Burlington Northern to 34th St. W, northwesterly along 34th St. to Minnehaha Creek, north and west along Minnehaha Creek to its intersection with the west City limits. Poll: Prince of Peace Lutheran Church, 8115 State Hwy. No 7, 55426 Precinct 2 is described as follows: Commencing at the intersection of 31st St. W with Texas Ave S, south along Texas Ave to the Soo Line Railroad property, easterly along the Soo Line property to Louisiana Ave S, north along Louisiana Ave to Minnetonka Blvd., west along Minnetonka Blvd. to Pennsylvania Ave S, south along Pennsylvania Ave to 31st St. W, west along 31st St. to its intersection with Texas Ave S. Poll: Knollwood Church of Christ, 3639 Quebec Ave S, 55426 Precinct 3 is described as follows: Commencing at the intersection of Minnetonka Blvd. with Louisiana Ave S, south along Louisiana Ave to the Soo Line Railroad property, east along the Soo Line property to Dakota Ave S, north along Dakota Ave to Lake St. W to Minnetonka Blvd., west along Minnetonka Blvd. to its intersection with Louisiana Ave S. Poll: St. Louis Park Senior High School, 6425 33rd St. W, 55426 Precinct 4 is described as follows: Commencing at the intersection of the Burlington Northern Main Line Railroad track with Virginia Ave S, southerly along Virginia Ave to 28th St. W, east along 28th St. to Texas Ave S, south along Texas Ave to 31st St. W, east along 31st St. to Pennsylvania Ave S, north along Pennsylvania Ave to Minnetonka Blvd., east along Minnetonka Blvd. to 53 Louisiana Ave S, north along Louisiana Ave to the Main Line Burlington Northern track, west along the Main Line Burlington Northern track to its intersection with Virginia Ave S. Poll: Aquila Primary Center, 8500 31st St. W, 55426 Precinct 5 is described as follows: Commencing at the intersection of the Burlington Northern Railroad track with the west City limits, south along the west City limits to Minnehaha Creek, east/north and southerly along Minnehaha Creek to 34th St. W, easterly along 34th St. to the Burlington Northern track, north along the Burlington Northern track to 33rd St. W, east along 33rd St. to Texas Ave S, north along Texas Ave to 28th St. W, west along 28th St. to Virginia Ave S, northwesterly along Virginia Ave to the Burlington Northern track, west along the Burlington Northern track to its intersection with the west City limits. Poll: Aquila Primary Center, 8500 31st St. W, 55426 WARD 4 Precinct 1 is described as follows: Commencing at the intersection of the north and west City limits, south and west along the west City limits to Cedar Lake Rd, east along Cedar Lake Rd to Flag Ave S, north along Flag Ave to the north City limits, west/north/west along the north City limits to its intersection with the west City limits. Poll: Cedar Manor Intermediate Center, 9400 Cedar Lake Rd, 55426 Precinct 2 is described as follows: Commencing at the intersection of Westmoreland La and Flag Ave S, south along Flag Ave to Cedar Lake Rd, west along Cedar Lake Rd to the west City limits, south along the west City limits to the Burlington Northern Railroad track, east along the Burlington Northern track to Virginia Ave S, north along Virginia Ave to Cedar Lake Rd, east along Cedar Lake Rd to Texas Ave S, north along Texas Ave to Westwood Hills Dr., west and north along the Minneapolis Golf Club property line to Franklin Ave W, west along Franklin Ave to Westmoreland La, west along Westmoreland La to its intersection with Flag Ave S. Poll: Westwood Lutheran Church, 9001 Cedar Lake Rd, 55426 Precinct 3 is described as follows: Commencing at the intersection of Franklin Ave W and the north property line of the Minneapolis Golf Club, south and east along the Minneapolis Golf Club property line to Texas Ave S, south along Texas Ave to Cedar Lake Rd, west along Cedar Lake Rd to Virginia Ave S, south along Virginia Ave to the Burlington Northern Railroad track, east along the Burlington Northern track to Louisiana Ave S, north along Louisiana Ave to Franklin Ave, west along Franklin Ave to its intersection with the Minneapolis Golf Club property line. Poll: Peace Presbyterian Church, 7624 Cedar Lake Rd, 55426 Precinct 4 is described as follows: Commencing at the intersection of Flag Ave S and the north City limits, south along Flag Ave to Westmoreland La, easterly along Westmoreland La to Franklin Ave, east along Franklin Ave to Louisiana Ave S, north along Louisiana Ave to the north City limits, west along the north City limits to its intersection with Flag Ave S. Poll: St. Louis Park Junior High School, 2025 Texas Ave S, 55426 Precinct 5 is described as follows: Commencing at the intersection of the north City limits and Louisiana Ave S, south along Louisiana Ave to the Burlington Northern Railroad track, east along the Burlington Northern track to the Soo Line Railroad track, northeasterly along the Soo Line track to the north City limits, west along the north City limits to its intersection with Louisiana Ave S. Poll: Eliot Community Center, 6800 Cedar Lake Rd, 55426 BE IT FURTHER RESOLVED that the effective date of this resolution is August 3, 1998. 54 Attest: Adopted by the City Council August 3, 1998 City Clerk Mayor Reviewed for Administration: City Manager 55 City of St. Louis Park City Council Agenda Item # 8d Meeting of August 3, 1998 8d. Aquila Place Preliminary Plat Case No. 98-18-S McCullough Companies is requesting preliminary plat approval for 11 single- family lots along Aquila Lane near 31st Street. Recommended Action: Motion to adopt a resolution approving the Preliminary Plat subject to the conditions included in the resolution. . Background: McCullough Companies is requesting preliminary plat approval for eleven single-family lots and two outlots on a portion of the former “Hutchinson Spur” railroad corridor property north of 34th Street and south of Minnetonka Boulevard. The Planning Commission informally reviewed the proposal on June 17, 1998. On June 29, the City purchased the proposed outlots and additional “Hutchinson Spur” property north and south of the plat for a proposed regional trail. As a part of this transaction, the City also purchased a trail easement to accommodate part of the trail on the east side of the proposed single-family lots north of 31st Street. An easement is also being dedicated on the Aquila School property to accommodate the trail in that area. The City has retained SRF Consulting Group to help design the trail and coordinate with all affected property owners. On July 1, 1998, the Planning Commission held a public hearing to consider the preliminary plat proposal. After closing the public hearing, the Planning Commission discussed concerns with potential liability from the proximity of active park uses and ballfield lights. The Planning Commission requested a City Attorney opinion and tabled consideration until July 15, 1998. On July 15th, the Planning Commission considered the attorney’s opinion, which stated that the City was not subject to any liability from the adjacent park uses. The Planning Commission recommended approval of the preliminary plat on a vote of 5-0-2 subject to the conditions recommended by staff. One of the conditions required the applicant to submit revised plans and a legal description prior to City Council consideration. The required submission was received on July 28, 1998. Comprehensive Plan: R5 (Residential up to 5 units per acre). On July 20, 1998, the City Council approved a Comprehensive Plan amendment to relocate a trail designation from most of the proposed residential lot area to adjacent public property contingent upon Metropolitan Council approval (which has not yet been obtained). Zoning: “R-1” Single-Family Residential. Minimum lot size: 9,000 square feet. Official Map: The Official Map shows the trail along the centerline of the entire Hutchinson Spur property. If the Comprehensive Plan amendment and Plat are approved, the Official Map will need to be amended before any building permits can be issued. The Official Map amendments would require Planning Commission and City Council action. 56 Issues: • Is the proposal consistent with the Comprehensive Plan and trail study recommendations? • Is the proposal consistent with “Vision St. Louis Park” recommendations? • Does the proposal meet all requirements of the Subdivision Ordinance? • Does the proposal meet all requirements of the Zoning Ordinance? • Are there any Engineering or Fire Department concerns? • Are there any concerns from the utility companies or Hennepin County? • Does the City Attorney have any recommendations? Analysis of Issues: • Is the proposal consistent with the Comprehensive Plan and trail study recommendations? The proposed density is 4.58 units per acre, which is consistent with the Comprehensive Plan land use designation for the property. There is currently a trail designation over the entire Hutchinson Spur property. The City Council approved an amendment to the Comprehensive Plan on July 20, 1998 to move the trail designation from most of the single-family lot area to adjacent public property contingent upon Metropolitan Council approval. If the Comprehensive Plan is not amended in the area of the proposed plat, the single-family lots will need to include 14 feet wide easements for the trail. The trail study indicates the easements could most easily be accommodated along the eastern edge of the proposed single-family lots. • Is the proposal consistent with “Vision St. Louis Park” recommendations? The “Vision St. Louis Park” Housing Task Force recommended creation of more “move-up” housing within the City. The proposed lots are ideal for “move-up” housing, particularly if the trail does not encroach on the lots. • Does the proposal meet all requirements of the Subdivision Ordinance? The proposal meets most of the requirements of the Subdivision Ordinance. Sidewalks: The Subdivision Ordinance requires 5 feet wide sidewalks on both sides of existing or new public streets. Sidewalks currently exist along 31st Street. If they are damaged during grading and construction of the single-family lots, they will need to be repaired. Sidewalks do not currently exist along Aquila Avenue/Aquila Lane. They will need to be included on the east side of Aquila Avenue/Aquila Lane (the side that is being platted for single-family lots). Park & Trail Dedication Fees: The Subdivision Ordinance requires park and trail dedication or payment in lieu thereof. Since the City purchased the outlots, these cannot be counted toward park dedication requirements. Therefore, a payment of $1,125 per lot is required for a total of $12,375. Payment is to be made at the time of final plat or under the terms of a development agreement. The Park and Recreation Commission was scheduled to review the proposed park dedication fees on July 8, 1998, but the Commission did not have a quorum and did not meet. Therefore, staff recommends requiring the standard fees at the time of final plat. • Does the proposal meet all requirements of the Zoning Ordinance? 57 Review of the proposal indicates that it meets the requirements of the Zoning Code. Conformance with ordinance requirements will also be verified as each individual lot requests a building permit. Lots: Staff have verified that Lots 6-8 of Block 2 abut public right-of-way. The triangular piece of land adjacent to Aquila Lane that abuts these lots was accepted by the City for street purposes after it went tax forfeit. All of the proposed lots meet or exceed minimum dimensional requirements. Tree Preservation: The submitted Tree Preservation Plan conforms with the City’s Tree Replacement Ordinance provided the trail is moved onto adjacent public property. If the Comprehensive Plan amendment to move the trail designation is not approved by the Metropolitan Council, and the trail needs to be located on the single-family lots, greater tree impacts will result. In that case, a new Tree Preservation Plan will need to be submitted to ensure that it meets ordinance requirements. • Are there any Engineering or Fire Department concerns? Grading: Final grading plans will need to be coordinated with plans for grading the trail and with sidewalk plans. If the lots are sold and graded individually, it will be important to ensure that grading is coordinated with adjacent lots Encroachments: Engineering staff have also noted that an existing house adjacent to Outlot A encroaches onto the outlot. There are additional encroachments on the outlots. This is something the City may want to address as the owner of the outlot. Fire: The Fire Department does not have any concerns with the proposal. • Are there any concerns from the utility companies or Hennepin County? Comments from the utility companies have not yet been received. Hennepin County staff have indicated that they do not have any concerns provided Minnetonka Boulevard has been dedicated as street right-of-way. • Does the City Attorney have any recommendations? Outlots: Since the City now owns the property that is shown on the preliminary plat as Outlot A and Outlot B, the City Attorney has recommended that those areas be eliminated from the Final Plat. The streets that are adjacent to the outlots (Minnetonka Blvd., and 34th Street) are already controlled by the County and City. Therefore, they do not need to be dedicated as part of this plat. Legal Description: The City Attorney has reviewed and accepted the legal description, since it is based upon the same information that was accepted by the title company for the transfer of the land referred to as Outlots A and B. However, due to the unusual description, it is possible that there may be some problem gaining the acceptance of the County Surveyor, which is necessary prior to recording the Final Plat. The County Surveyor does not review the legal until the Final Plat has been submitted for recording. If there is a problem, the applicant will have to rectify it, and City resolutions will need to be revised to reflect the new legal description. 58 Recommendation: Staff and the Planning Commission recommend approval of the Preliminary Plat subject to the following conditions (conditions recommended by the Planning Commission that have been met have been eliminated and a new condition recommended by the City Attorney has been added): 1. The area shown as Outlots A and B shall be eliminated from the Final Plat. The remaining lots and easements shall be as shown on the Preliminary Plat exhibits. The Preliminary Plat assent form and exhibits shall be signed by the applicant and owner before the Final Plat application is accepted as complete. The site shall be developed, used, and maintained in accordance with the official exhibits. 2. 31st Street West shall be dedicated as street and utility right-of-way on the Final Plat. 3. Park and trail dedication fees in the amount of $12,375 shall be paid prior to execution of the Final Plat. 4. If the Comprehensive Plan is not amended to move the trail designation to adjacent public property, a 14 feet wide trail easement shall be dedicated along the east side of all proposed single-family lots prior to execution of the Final Plat, and a new Tree Preservation Plan shall be submitted and approved by the Zoning Administrator prior to any site work. 5. Final grading plans for the three lots north of 31st Street shall be coordinated with trail grading plans and approved by Public Works prior to any site work. Due to the location of the trail on a portion of these three lots, no private fences may be located within five feet of the rear lot lines of these lots. 6. Approval from the Watershed District and other agencies shall be obtained as necessary prior to any site work. 7. Final utility plans shall be approved by the utility companies and Public Works prior to any site work. 8. The Official Map shall be amended to move the trail designation prior to issuance of any building permits. 9. The watermain easement shall be accurately located on Lot 6 of Block 2 prior to issuance of any building permits for that lot. 10. 5 feet wide sidewalks shall be constructed at the applicant’s expense along the east side of Aquila Avenue/Aquila Place where the right-of-way abuts the proposed plat. Sidewalk construction documents shall be coordinated with final grading plans and approved by Public Works prior to any site work. The entire sidewalk shall be installed or a Letter of Credit shall be submitted in the amount of 1-1/2 times the cost of the sidewalk improvement prior to issuance of any occupancy permits. 11. All streets, sidewalks, and other public improvements shall be repaired as necessary at the expense of the applicant prior to issuance of any occupancy permits. Attachments: • Proposed Resolution • Proposed Preliminary Plat Exhibits (on file in the City Clerk’s office) Prepared by: Janet Jeremiah, Planning Manager Tom Harmening, Community Development Director Approved by: Clint Pires, Deputy City Manager 59 RESOLUTION NO. RESOLUTION GIVING APPROVAL FOR PRELIMINARY PLAT OF AQUILA PLACE BE IT RESOLVED BY the City Council of St. Louis Park: Findings 1. Deborah McCullough and McCullough Companies, owners and subdividers of the land proposed to be platted as Aquila Place have submitted an application for approval of preliminary plat of said subdivision in the manner required for platting of land under the St. Louis Park Ordinance Code, and all proceedings have been duly had thereunder. 2. The proposed preliminary plat has been found to be in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinances of the City of St. Louis Park provided the conditions set forth in this resolution are met. 3. The proposed plat is situated upon the following described lands in Hennepin County, Minnesota, to- wit: See Attached Legal Description Conclusion 1. The proposed preliminary plat of Aquila Place is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of St. Louis Park and the laws of the State of Minnesota, subject to the following conditions: 1. The area shown as Outlots A and B shall be eliminated from the Final Plat. The remaining lots and easements shall be as shown on the Preliminary Plat exhibits. The Preliminary Plat assent form and exhibits shall be signed by the applicant and owner before the Final Plat application is accepted as complete. The site shall be developed, used, and maintained in accordance with the official exhibits. 2. 31st Street West shall be dedicated as street and utility right-of-way on the Final Plat. 3. Park and trail dedication fees in the amount of $12,375 shall be paid prior to execution of the Final Plat. 4. If the Comprehensive Plan is not amended to move the trail designation to adjacent public property, a 14 feet wide trail easement shall be dedicated along the east side of all proposed single-family lots prior to execution of the Final Plat, and a new Tree Preservation Plan shall be submitted and approved by the Zoning Administrator prior to any site work. 60 5. Final grading plans for the three lots north of 31st Street shall be coordinated with trail grading plans and approved by Public Works prior to any site work. Due to the location of the trail on a portion of these three lots, no private fences may be located within five feet of the rear lot lines of these lots. 6. Approval from the Watershed District and other agencies shall be obtained as necessary prior to any site work. 7. Final utility plans shall be approved by the utility companies and Public Works prior to any site work. 8. The Official Map shall be amended to move the trail designation prior to issuance of any building permits. 9. The watermain easement shall be accurately located on Lot 6 of Block 2 prior to issuance of any building permits for that lot. 10. 5 feet wide sidewalks shall be constructed at the applicant’s expense along the east side of Aquila Avenue/Aquila Place where the right-of-way abuts the proposed plat. Sidewalk construction documents shall be coordinated with final grading plans and approved by Public Works prior to any site work. The entire sidewalk shall be installed or a Letter of Credit shall be submitted in the amount of 1-1/2 times the cost of the sidewalk improvement prior to issuance of any occupancy permits. 11. All streets, sidewalks, and other public improvements shall be repaired as necessary at the expense of the applicant prior to issuance of any occupancy permits. Attest: Adopted by the City Council August 3, 1998 City Clerk Mayor Reviewed for Administration: City Manager 98-18PRE:RES12 61 Item 9a* MINUTES PLANNING COMMISSION JULY 1, 1998 --7:00 P.M. COUNCIL CHAMBERS MEMBERS PRESENT: Deb Bohn, Paul Carver (arrived at 7:15 p.m.), Michael Garelick, Ken Gothberg, Dennis Morris, Sally Velick MEMBERS ABSENT: Michelle Bissonnette STAFF PRESENT: Janet Jeremiah, Janice Loftus, Sacha Peterson 1. Call to Order - Roll Call Chair Morris called the meeting to order at 7:03 p.m. 2. Approval of Minutes of June 17, 1998 Ms. Velick moved approval of the regular Planning Commission Minutes of June 17, 1998. Mr. Gothberg seconded the motion and the motion passed on a vote of 4-0-1 with Garelick, Gothberg, Morris, Velick voting in favor and Deb Bohn abstaining. Ms. Velick thanked the secretary for amending language of June 3, 1998 Planning Commission Minutes regarding delivery hours for proposed CUB development. 3. Public Hearing A. Case No. 98-18-S -- Request of McCullough Companies for preliminary plat approval for Aquila Place Janet Jeremiah, Planning Manager, presented a staff report and recommended that the City Council adopt a resolution approving the preliminary plat subject to the conditions included in the staff report. Mr. Gothberg stated he is concerned about the encroachment issue related to outlot A and the triangle property owned by the City. He believes it is important to resolve these issues before proceeding. He recently reviewed the Comprehensive Plan and ordinances related to outdoor recreational lighting and determined that a conflict and concern for future property owners existed unless buffering adjacent properties to the ballfields is required or some means of ensuring that property owners are aware that the ballfield use exists next door was determined. 62 Chair Morris noted that recently an ordinance was amended to allow higher ball park lighting. Ms. Jeremiah confirmed that the outdoor recreational lighting ordinance was amended to allow a height of 80 feet. She stated that buffering is necessary by the more intensive use property. She stated that because both properties are zoned residential, they are compatible. Staff does not recommend any changes with regard to the buffering, but this could be considered. The triangular piece of land adjacent to lot 6, lot 7 and lot 8 on the southern part of the property was obtained for street purposes and the deed states it must continue to be used for that purpose or be relinquished back to the County. There is an option to go through the process of trying to release that property to the private developments and then it could be used for private purposes. Mr. Gothberg asked for clarification about more intensive uses. He asked if a development occurred and the property owners complained about the lights, would buffering be required and if not possible, would lights be eliminated. Ms. Jeremiah stated that this would not occur because the City’s ordinances deemed the uses compatible and they are permitted uses. Chair Morris asked staff to clarify the purchase of outlets A and B. Ms. Jeremiah stated that the land transfer went through as a meets and bounds transaction so regardless of whether or not this plat is approved, that land is owned by the City. Greg Frank, McCombs Frank Roos Associates Inc., 15051 23rd Avenue North of Plymouth stated that he had been working with the City and City Attorney on the legal descriptions of the property and was available for any questions. Mr. Garelick asked what the project price of the proposed houses would be. Mr. Frank stated that this information was not available, but indicated that he believed that it would be upgrade housing. Mr. Garelick asked if the housing would be single family housing and the price be estimated at about $200,000. Mr. Frank stated that in his estimation the price of $200,000 would be considered upgrade single family housing. Chair Morris opened the public hearing. Marcia Oleisky, 8905 W. 34th Street, President of the Aquila Neighborhood Trail Association expressed her disappointment that the comprehensive plan was changed. She is concerned that the land and trees should be saved. She recommended that the Planning Commission recommend that the City buy the land. She is concerned that this area may end up to be a 63 transient neighborhood after new home buyers realize the impact of the noise and lights. She believes the proposed trail would be more beautiful if the trees are saved. Chair Morris asked staff to clarify the status of Comprehensive Plan Amendment. Ms. Jeremiah stated that City Council would consider the amendment to the Comprehensive Plan on July 20, 1998. Marlys Ballweber, 3235 Aquila Lane, stated she is opposed to any type of new development in the Aquila neighborhood. She is concerned about the upgrade style housing being proposed and the ability to maintain the integrity of the housing style in the neighborhood. Allen Oleisky, 8905 W. 34th Street, stated he is concerned about placing upgrade housing in the Aquila neighborhood and about the design to allow walking, bicycles and roller blades in both directions on the same trail and the potential for major lawsuits with negligence in the future. He recommended that the developer provide easements to build two trails. He expressed concern that new homeowners would be subject to light and noise issues. Bill Ballweber, 3235 Aquila Lane, said he is concerned about the width of the trail being just 8 feet, that the trail would be unsafe and result in congestion. Ozzie Way, 3301 Aquila Lane, stated he is concerned about service vehicles use of trail, need for greater easements, and impact of lighting. John Iacono, 8900 W. 34th Street, recommended that the City make an offer to purchase the land from the developer. Chair Morris closed public hearing at 7:45 p.m. Mr. Garelick commented on the larger homes raising the value of the existing homes in the neighborhood and asked for clarification about the specific type of trail being proposed. Ms. Jeremiah stated that the trail would be a continuous 10 foot trail through St. Louis Park with a minimum 14 foot easement which are requirements of Federal grant funds. Mr. Garelick said he believes that the Planning Commission and City Council do not have the power to stop development if it meets all codes and requirements and hopefully would add to value of neighborhood. Chair Morris clarified that the City had the power and authority to deny the proposed change to the Comprehensive Plan, but may be in jeopardy of a lawsuit if a valid reason was not given for denial. 64 Mr. Gothberg moved to table this item to the July 15th Planning Commission meeting until there is a review by the City Attorney relative to the issue of the buffering, lighting, noise and potential impact on the residents and Aquila Park. Ms. Velick seconded the motion. Chair Morris asked staff if there is sufficient time for City Attorney to review before the next Planning Commission meeting on July 15th. The Planning Commission and staff discussed the intention of tabling the issue and the impacts on the advancement of the process. Mr. Gothberg stated that his primary concerns are the liability of the City and any potential actions that may disrupt the current activities at Aquila Park. Ms. Jeremiah stated that the Planning Commission approval could be subject to a condition that the City Attorney finds that the City is not subject to any liability with regard to the use of the park continuing into the future after the homes were built. If the City Attorney came back with a different analysis the Planning Commission could recommend denial because the conditions would not be met. The motion passed 5-1 with Bohn, Carver, Garelick, Gothberg, and Velick voting in favor and Morris opposed. B. Case No. 98-19-S -- Request of Edina Development Corporation for preliminary plat approval with variances from the Subdivision Ordinance for Excelsior Townhomes Sacha Peterson, Planning Associate, presented a staff report and explained that staff proposed design modifications. She indicated that staff recommends approval of the Preliminary Plat and Conditional Use Permit subject to the conditions indicated in the staff report. Mr. Gothberg asked if streets 24 feet in width would result in on-street parking. Ms. Peterson indicated that this would not be the case because of the proximity of driveways and the additional 4 feet doesn’t allow for on-street parking. Chair Morris asked for clarification of minimum parking stall depth. Ms. Jeremiah indicated that code requires an 18 feet depth of any stall on any striped parking lot and stated that the sidewalks would likely be impassable if cars were parked in driveway on that side. Chair Morris asked for sidewalk placement clarification. Ms. Peterson stated that because roads are private, the subdivision ordinance specified that sidewalks are required on only one side. 65 Ms. Velick stated she has a concern about the roads accommodating emergency vehicles and asked for clarification of an “L” shaped turnaround. Ms. Peterson explained the type of turnaround and traffic patterns. Ms. Jeremiah stated that an ambulance could be accommodated and fire trucks would be required to back up, but the fire department was comfortable with the design plan provided the buildings are sprinklered. Mr. Gothberg indicated he has a concern about parking occurring in the turnaround and driveway and a concern for the safety of children with no open areas. Ms. Jeremiah stated that the Park and Recreation Advisory Commission would be reviewing the design at their meeting on July 8th in regards to park dedication requirements, and noted that a park and open space study completed in the past determined that additional park land in this area is not needed. Chair Morris briefly commented on street widths and sidewalks, no green space, potential traffic problems and service access problems He recalled a previous approval of this project and asked what number of units were initially approved. Ms. Jeremiah believed that 38 units were approved by Planning Commission and City Council, but when the watershed district reviewed it, they did not approve the variance or the payment in lieu of storm water ponding and therefore the number of units was reduced to accommodate storm water ponding. She explained that recommendations of staff at this time were in excess of the requirements that were reviewed in the past. Derek Passe, Passe Engineering reviewed the history of the proposal and indicated the original proposal was approved for 44 units. The reason for the reduction at later point was because of the delineation of wetland by the Corps of Engineers and, additionally, the developer chose to build end units instead of interior units. Mr. Garelick asked about green space. Mr. Passe reviewed the green space on plan, where 400 square feet per unit was provided, but this did not include wetland or upland space. Chair Morris stated that right turn in and right turn out was limited and undesirable. Chair Morris opened the public hearing at 8:30 p.m. Jack Koronovich, Edina Development stated that the property is very difficult to develop because of the additional costs of meeting the City requirements of guest parking, sprinkling, and stucco design. He indicated that requirements would be met and a variance for 20 foot private streets was desired. 66 With no one else wishing to speak, Chair Morris closed the public hearing. Mr. Garelick moved to recommend that the City Council adopt resolutions approving a preliminary plat and conditional use permit for cluster housing and variances to the Subdivision Ordinance. Ms. Bohn seconded the motion and the motion passed on a vote of 4-2 with and Bohn, Carver, Garelick, and Morris voting in favor and Velick and Gothberg opposed. 4. Old Business - None 5. New Business A. Consent Agenda: None B. Other New Business: i. Case No. 98-20-CUP -- Request of Edina Development Corporation (Nader Nooryshokry) for conditional use permit to permit construction of 38 townhomes for property located at 7100- 7102 Excelsior Boulevard. The staff and Planning Commission recommendations given on the Preliminary Plat (Agenda Item 3B) incorporated the conditional use permit. 6. Communications - None 7. Miscellaneous - None 8. Adjournment Chair Morris adjourned the meeting at 8:40 p.m. Respectfully Submitted, Janice Loftus Administrative Secretary Prepared by: Shirley Olson Recording Secretary 67 Item 9b* APPROVED MINUTES ST. LOUIS PARK CABLE TV ADVISORY COMMISSION JUNE 18, 1998 − 6:30 P.M. ST. LOUIS PARK CITY HALL MEMBERS PRESENT: Bruce Browning, Ken Huiras, Robert Jacobson, and Anthony Raiber MEMBERS ABSENT: None STAFF PRESENT: Reg Dunlap, Civic TV Coordinator; John McHugh, Community TV Coordinator; and Rebecca Belz, Recording Secretary 1. Call to Order: Chair Raiber called the meeting to order at 6: 35 p.m. 2. Roll Call: All Commissioners were present. 3. Approval of Minutes of May 5, 1998: Ken Huiras moved, seconded by Bruce Browning, to approve the minutes of the May 8, 1998 St. Louis Park Cable TV Advisory Commission as presented. The motion carried unanimously. 4. Adoption of Agenda: Bruce Browning moved, seconded by Ken Huiras to accept the agenda as presented. The motion carried unanimously. 5. Old Business A. School District Funding Request: The Commission discussed the school district’s request of $37,047 at length. After much discussion about the equipment listed and other aspects of the request, the Commission concurred that additional information is required before a decision could be made. The Commission requested the following information along with the listed rationale: * More information regarding how many students will be using the equipment and how much time each student will be using it. In light of the new curriculum to be instituted this fall and the noted higher demand for use of equipment, the Commission wondered if the cameras and tripods requested would be adequate. 68 * More information regarding maintenance of equipment. The Commission believed that maintenance of equipment is an important aspect and should be considered. * More thorough inventory of current equipment. * More information regarding the school districts financial input to the program. Commission would like to see some sort of match system − perhaps a percentage. The Commission would like to request five to six years of past and/or projected figures. * A member of the Commission also noted that he did not believe the Commission should fund a staff position. It was believed to be the responsibility of the school district to pay salaries. * More information as to how the school district will help the Non-Public Schools in 1999. This question came as a result of Mr. McHugh’s proposal to School District #283 to assist Non-Public Schools by loaning them the old camcorders and accessories that will be replaced and for Community TV to help with training and editing if the NPS’s will in turn commit to submitting at least four programs a year for local cable viewing. The Commission concluded to table the decision until the above questions could be addressed by the school district. The Commission concurred, however, to recommend that $7,500 be budgeted for equipment in addition to the $25,000 already recommended to Council for approval. 6. New Business/Reports: Commissioner Jacobson recommended that staff investigate a program offered by a local vocational school that provides maintenance on AV equipment. Commissioner Jacobson thought the school had locations in Hutchinson and White Bear. Question was raised regarding Paragon’s Annual Filings. Mr. Dunlap reiterated that questions regarding the filings should be put in writing so that it will not be necessary for a representative to be present at Commission meetings. A response will then also be sent in writing from Paragon. Mr. Dunlap noted that input is requested by June 25, 1998 so a letter can be sent to Paragon with adequate time for their response to be discussed at the next Commission meeting on July 16, 1998. Mr. Dunlap then reported that the survey Paragon was to conduct would not be re-written. Paragon will conduct a general survey asking basic questions about customers’ cable service. For information, Mr. Dunlap reported that Clint Pires is the new Deputy City Manager. Commissioner Browning noted that Mr. Pires was once a liaison on the Commission. 7. Communications from Chair: 69 Chair Raiber reported that he attended a Council Study Session March 23 to discuss the Commission’s reimbursement. Council denied the request. City Council did not believe it to be prudent to grant free cable to Commissioners, however, supported educational conference attendance. There was further discussion regarding the conferences, the types available, when and where. Mr. Dunlap will forward information to the Commissioners as to a conference scheduled in September in San Diego, California. 8. Communications from Staff: Mr. Dunlap reported that Representative Billy Tauzin might be proposing legislation tied to de-regulate cable television and propose an a-la-cart type menu. He will keep the Commission informed. 9. Adjournment: With no other business to come before the Commission, Bruce Browning moved, seconded by Robert Jacobson, to adjourn the meeting at 8:05 p.m. Respectfully Submitted, Rebecca L. Belz Recording Secretary ATTEST: Reg Dunlap Civic TV Coordinator City of St. Louis Park 70 Item 9c* July 24, 1998 VENDOR NAME DESCRIPTION AMOUNT 3CMA CONFERENCE TRAINING/CONFERENCES/SCHOOLS 470.00 A W W A SUBSCRIPTIONS/MEMBERSHIPS 2,734.00 AAA MINNEAPOLIS MACHINERY & AUTO EQUIPMENT 2,099.26 ADVANTAGE PAPER OFFICE SUPPLIES 510.18 AIRTOUCH CELLULAR TELEPHONE 385.68 ALBINSONS OTHER IMPROVEMENT SUPPLIES 179.76 ALLIED BLACKTOP CO OTHER IMPROVEMENT SERVICE 40,490.57 AMEM TRAINING/CONFERENCES/SCHOOLS 160.00 ANDERSON ASSOCIATES, BRENT OTHER CONTRACTUAL SERVICES 6,000.00 AT&T WIRELESS SERVICES TELEPHONE 76.15 BARBARY COAST TRAINING/CONFERENCES/SCHOOLS 255.06 BCA RADIO COMMUNICATIONS 510.00 BITUMINOUS ROADWAYS INC OTHER IMPROVEMENT SUPPLIES 138.25 BOBS PERSONAL COFFEE SERVICE GENERAL SUPPLIES 242.92 BOYER TRUCK PARTS EQUIPMENT PARTS 616.64 BRATTEN, JAMES L INSPECTION-SINGLE/DOUBLE 25.00 BROADWAY RENTAL RENTAL EQUIPMENT (1.66) BURNETT, BETH & MORLEY OTHER CONTRACTUAL SERVICES 3,156.50 CAMPBELL KNUTSON SCOTT & FUCHS PROFESSIONAL SERVICES 8,787.40 CAPITOL COMMUNICATIONS RADIO COMMUNICATIONS 108.38 CATCO PARTS SERVICE EQUIPMENT PARTS 33.06 CLOSE LANDSCAPE ARCHITECTURE PROFESSIONAL SERVICES 785.00 CLUTCH & U-JOINT EQUIPMENT PARTS 294.57 COMMUNICATION BRIEFINGS SUBSCRIPTIONS/MEMBERSHIPS 79.00 CULLIGAN BOTTLED WATER GENERAL SUPPLIES 93.72 CUSTOM PRODUCTS & SERVICES LANDSCAPING SERVICE 3,995.00 DAYTON'S/TARGET TRAINING/CONFERENCES/SCHOOLS 39.97 DFAS, OPLOC, ST LOUIS POSTAGE 356.12 DITZLER PROPERTIES INSPECTION-SINGLE/DOUBLE 50.00 DOUD, KEVIN STUDY INCENTIVE & MERIT PAY 180.40 DUNDEE NURSERY LANDSCAPING MATERIALS 101.98 EDWARDS SALES BLDG/STRUCTURE SUPPLIES 110.10 ELECTION SYSTEMS & SOFTWARE IN GENERAL SUPPLIES 541.52 ELVIN SAFETY SUPPLY GENERAL SUPPLIES 93.62 FELDMAN, HARVEY OTHER CONTRACTUAL SERVICES 6,692.83 FIRST SYSTEMS TECHNOLOGY EQUIPMENT MTCE SERVICE 666.10 FLOYD TOTAL SECURITY OTHER CONTRACTUAL SERVICES 227.90 FORSTER, JAY STUDY INCENTIVE & MERIT PAY 148.50 FOWLER ELECTRIC COMPANY EQUIPMENT PARTS 5.31 GENUINE PARTS COMPANY GENERAL SUPPLIES 481.12 GOPHER STATE ONE-CALL INC RADIO COMMUNICATIONS 751.75 71 GRAFIX SHOPPE EQUIPMENT MTCE SERVICE 1,444.14 HABERMAN, JULIE GENERAL SUPPLIES 688.27 HADDORFF, RYAN SALARIES - TEMPORARY EMPLOYEES 18.50 HANNA AGENCY INC OTHER CONTRACTUAL SERVICES 50.00 HAWKINS WATER TREATMENT GROUP CLEANING/WASTE REMOVAL SUPPLY 834.52 HEALTH SERVICES OF NORTH AMERI PROFESSIONAL SERVICES 58.00 HENN CO INFORMATION SERVICES COMPUTER SERVICES 129.83 HENN CO PUBLIC RECORDS OTHER CONTRACTUAL SERVICES 19.50 HENNEPIN CO ASSESSOR OTHER CONTRACTUAL SERVICES 100.00 HODGDON, GREGG STUDY INCENTIVE & MERIT PAY 1,208.33 HOME DEPOT/GECF BLDG/STRUCTURE SUPPLIES 731.90 HOME HARDWARE EQUIPMENT PARTS 21.94 HUGHES, CARRIE MEETING EXPENSE 119.05 INDELCO GENERAL SUPPLIES 24.80 INDUSTRIAL SUPPLY CO INC EQUIPMENT PARTS (75.85) INGRAHAM & VOSS INC OTHER CONTRACTUAL SERVICES 2,969.90 INTERSTATE BEARING COMPANY EQUIPMENT PARTS (166.20) JEWISH COMMUNITY CTR OF GREATE OTHER CONTRACTUAL SERVICES 89,910.00 JOHNSON, GLEN O INSPECTION-SINGLE/DOUBLE 25.00 JUSTUS LUMBER CO EQUIPMENT PARTS 43.42 KANSAS STATE BANK OF MANHATTAN CAPITALIZED INTEREST 706.67 KNOX LUMBER COMPANY GENERAL SUPPLIES 334.74 KOCH, ANN M DAILY TICKETS 27.00 KREILING, CRAIG T STUDY INCENTIVE & MERIT PAY 481.70 LAKELAND ENGINEERING EQUIPMENT EQUIPMENT PARTS 221.18 LAKESHORE LEARNING MATERIALS GENERAL SUPPLIES 61.10 LANDGREN, ROGER INSURANCE BENEFITS 163.77 LARSON COMPANY BLDG/STRUCTURE SUPPLIES 538.55 LASER QUIPT EQUIPMENT MTCE SERVICE 110.00 LEHRER, ROBERT D INSPECTION-SINGLE/DOUBLE 25.00 LONG LAKE TRACTOR & EQUIPMENT EQUIPMENT PARTS 82.69 LUTSEY, DANIEL SEASON TICKET-RESIDENT 60.00 M G I A SUBSCRIPTIONS/MEMBERSHIPS 15.00 MCGRANN SHEA FRANZEN CARNIVAL LEGAL SERVICES 2,500.00 METRO COUNCIL ENVIRONMENTAL SE CLEANING/WASTE REMOVAL SERVICE 273,157.66 METROPOLITAN MECHANICAL CONTRA OTHER CONTRACTUAL SERVICES 6,500.00 MID AMERICA METER INC EQUIPMENT MTCE SERVICE 235.54 MIDWAY FORD COMPANY MACHINERY & AUTO EQUIPMENT 22,989.00 MILLER, JUDY YOUTH RECREATION 20.00 MINN CHIEFS POLICE ASSOCIATION OFFICE SUPPLIES 7.33 MINN CO ATTORNEYS ASSOCIATION TRAINING/CONFERENCES/SCHOOLS 30.00 MINNESOTA GFOA TRAINING/CONFERENCES/SCHOOLS 195.00 MN DEPT OF ADMINISTRATION TELEPHONE 9.95 72 MN PIPE & EQUIPMENT OTHER IMPROVEMENT SUPPLIES 4,461.43 MOBILE CELLULAR UNLIMITED EQUIPMENT MTCE SERVICE 35.00 MPLS AREA ASSOC OF REALTORS SUBSCRIPTIONS/MEMBERSHIPS 157.62 MTI DISTRIBUTING CO EQUIPMENT PARTS 451.32 MUNICILITE EQUIPMENT PARTS 651.57 MUSTFUL, MARK INSPECTION-SINGLE/DOUBLE 25.00 MYRON MANUFACTURING CORP GENERAL SUPPLIES 150.37 NORTHERN WATER TREATING CO GENERAL SUPPLIES 92.39 NSP CO ELECTRIC SERVICE 14,085.84 OFFICE DEPOT OFFICE SUPPLIES 207.82 OPM INFORMATION SYSTEMS COMPUTER SUPPLIES 35.40 P & H WAREHOUSE SALES INC GENERAL SUPPLIES 158.73 PARKLYNN BUILDERS COMPANY OTHER CONTRACTUAL SERVICES 2,877.00 PARTNERS IN PERSONNEL SALARIES - REGULAR EMPLOYEES 630.00 PARTS PLUS-NORTHSTAR AUTOMOTIV EQUIPMENT PARTS (239.99) PAYNE, DAVE GENERAL SUPPLIES 134.52 PEPSI-COLA COMPANY CONCESSION SUPPLIES 2,773.96 PETERSEN, KAREN TRAINING/CONFERENCES/SCHOOLS 533.30 PETERSON MACHINERY CO INC, G C BLDG/STRUCTURE SUPPLIES 192.13 POMMER MFG CO INC GENERAL SUPPLIES 1,084.08 PRESTIGE LINCOLN MERCURY EQUIPMENT PARTS 73.92 PRINTERS SERVICE EQUIPMENT MTCE SERVICE 48.00 QEC-MN GENERAL SUPPLIES 22.30 RADIO SHACK RADIO COMMUNICATIONS 3.18 RAINBOW FOODS SUBSISTENCE SUPPLIES 66.49 RUTTGERS BAY LAKE LODGE TRAINING/CONFERENCES/SCHOOLS 628.32 RYDER STUDENT TRANSPORT SERVIC OTHER CONTRACTUAL SERVICES 1,170.00 SALONEK, MYRON MILEAGE-PERSONAL CAR 78.00 SAMPSON MILLER ADVERTISING GENERAL SUPPLIES 9.39 SMART TEMPTATIONS CONCESSION SUPPLIES 655.20 SPS COMPANIES INC EQUIPMENT PARTS 22.25 SRF CONSULTING GROUP INC PROFESSIONAL SERVICES 24,935.44 ST LOUIS PARK TRUE VALUE GENERAL SUPPLIES 62.38 STEVENS, JEFF GENERAL SUPPLIES 153.97 STREICHER'S EQUIPMENT PARTS 319.39 SYSTEMS SUPPLY INC GENERAL SUPPLIES 765.31 TAPE DISTRIBUTORS OF MINNESOTA GENERAL SUPPLIES 415.35 TAUTGES REDPATH & CO LTD PROFESSIONAL SERVICES 22,694.25 THE FOUNDATION DEPOSITS PAYABLE 50,000.00 THYMES TWO CATERING GENERAL SUPPLIES 146.98 TORBERT, SARA DAILY TICKETS 20.00 TRUGREEN-CHEMLAWN LANDSCAPING SERVICE 818.99 U S WEST COMMUNICATIONS TELEPHONE 816.17 UNIFORMS UNLIMITED GENERAL SUPPLIES 2,306.71 UNITOG RENTAL GENERAL SUPPLIES 687.33 73 UNITOG RENTAL SERVICE GENERAL SUPPLIES 221.91 VIKING OFFICE PRODUCTS OFFICE SUPPLIES 183.29 VON ENDE, JUANITA SEASON TICKET-RESIDENT 152.00 WELEGALA, CHERYL INSPECTION-SINGLE/DOUBLE 25.00 WEST HENNEPIN COMM SVCS OTHER CONTRACTUAL SERVICES 2,488.25 WEST WELD GENERAL SUPPLIES 286.31 WILDLIFE MANAGEMENT SERVICES OTHER CONTRACTUAL SERVICES 139.00 YUGEND-PEPPER, DANA PROGRAMMING 62.00 ZIEGLER INC EQUIPMENT PARTS 951.96 629,225.12 July 31, 1998 VENDOR NAME DESCRIPTION AMOUNT ADVANCED STATE SECURITY EQUIPMENT MTCE SERVICE 3,722.50 ALLEN & ASSOCIATES TRAINING/CONFERENCES/SCHOOLS 380.00 ALLEN, JULIE TRAINING/CONFERENCES/SCHOOLS 505.00 ALLIANCE MECHANICAL SERVICES I BUILDING MTCE SERVICE 496.00 AMERISERVE OF MINNEAPOLIS CONCESSION SUPPLIES 33.52 ANCHOR PAPER CO GENERAL SUPPLIES 672.35 ANDERSEN INC, EARL F PROFESSIONAL SERVICES 84.99 ANN'S TOOL SUPPLY EQUIPMENT PARTS 391.45 APACHE GROUP OF MINNESOTA OTHER IMPROVEMENT SUPPLIES 861.96 AUTOMATIC GARAGE DOOR CO BUILDING MTCE SERVICE 270.24 BARTLEY SALES CO INC OTHER IMPROVEMENT SUPPLIES 55.38 BATTERIES PLUS RADIO COMMUNICATIONS 85.18 BECKER ARENA PRODUCTS BLDG/STRUCTURE SUPPLIES 884.80 BERNDT ELECTRIC SERVICE EQUIPMENT MTCE SERVICE 56.25 BOBS PERSONAL COFFEE SERVICE GENERAL SUPPLIES 155.94 BORDER STATES ELECTRIC SUPPLY OTHER IMPROVEMENT SUPPLIES 16.86 BOYER TRUCK PARTS EQUIPMENT PARTS 887.58 BROADWAY RENTAL RENTAL EQUIPMENT (1.66) CAMPBELL KNUTSON SCOTT & FUCHS PROFESSIONAL SERVICES 60.50 CAPITOL COMMUNICATIONS RADIO COMMUNICATIONS 19.47 CERES ENVIRONMENTAL SERVICES I CLEANING/WASTE REMOVAL SERVICE 30,600.00 CHEYENNE LAND CO INSPECTION-SINGLE/DOUBLE 50.00 CLOSE LANDSCAPE ARCHITECTURE PROFESSIONAL SERVICES 580.60 COLLINS COMMUNICATIONS EQUIPMENT MTCE SERVICE 507.50 COMM ACTION FOR SUBURBAN HENNE OTHER CONTRACTUAL SERVICES 7,053.00 CONTACT MOBILE COMMUNICATIONS EQUIPMENT PARTS 130.78 COORDINATED BUSINESS SYSTEMS L OFFICE SUPPLIES 373.88 COSTELLO, JAMES M INSPECTION-SINGLE/DOUBLE 25.00 74 CRILEY, KATHI L TRAINING/CONFERENCES/SCHOOLS 151.44 CURTIS 1000 INC GENERAL SUPPLIES 10.50 D.J.'S MUNICIPAL SUPPLY INC. GENERAL SUPPLIES 180.34 DALCO CLEANING/WASTE REMOVAL SUPPLY 2,255.92 DANKO EMERGENCY EQUIPMENT CO GENERAL SUPPLIES 84.34 DAYTON'S/TARGET GENERAL SUPPLIES 170.14 DELEGARD TOOL CO GENERAL SUPPLIES 518.71 DETERMAN WELDING & TANK SERVIC CLEANING/WASTE REMOVAL SERVICE 348.00 EGAN OIL CO MOTOR FUELS 67.99 ELVIN SAFETY SUPPLY GENERAL SUPPLIES 310.24 EMBEDDED SYSTEMS INC. EQUIPMENT MTCE SERVICE 885.00 ENGELMAN, CHERYL L MILEAGE-PERSONAL CAR 22.10 ENSR CONSULTING & ENGINEERING PROFESSIONAL SERVICES 10,873.83 FEDERAL WARNING SYSTEMS OFFICE FURNITURE & EQUIPMENT 11,958.00 FINE HOMEBUILDING SUBSCRIPTIONS/MEMBERSHIPS 34.00 G & K SERVICES CLEANING/WASTE REMOVAL SUPPLY 37.12 GARCEAU HARDWARE & POWER EQUIP MACHINERY & AUTO EQUIPMENT 2,199.23 GENUINE PARTS COMPANY EQUIPMENT PARTS 266.36 HAMILTON, JAYME GENERAL SUPPLIES 12.03 HEALTH SERVICES OF NORTH AMERI PROFESSIONAL SERVICES 419.52 HEALY-RUFF CO OFFICE FURNITURE & EQUIPMENT 3,976.47 HENN CO TREASURER SUBSISTENCE SERVICE 9,186.22 HENNEPIN PARKS GENERAL SUPPLIES 36.00 HOME DEPOT/GECF OTHER IMPROVEMENT SUPPLIES 161.91 HOME HARDWARE SMALL TOOLS 45.98 HONEYWELL INC EQUIPMENT MTCE SERVICE 134.00 HOWARD R. GREEN COMPANY PROFESSIONAL SERVICES 17,151.83 HUIRAS, SHIRLEY OFFICE SUPPLIES 241.86 I C B O TRAINING/CONFERENCES/SCHOOLS 375.00 I T L PATCH COMPANY GENERAL SUPPLIES 144.78 INDUSTRIAL SUPPLY CO INC EQUIPMENT PARTS (75.85) INTERNATIONAL ASSN OF FIRE CHI GENERAL SUPPLIES 12.00 INTERSTATE BEARING COMPANY EQUIPMENT PARTS (166.20) IOS CAPITAL RENTAL EQUIPMENT 516.53 JAVNER, JOHN B MILEAGE-PERSONAL CAR 144.95 JOES WOODWORKING OTHER CONTRACTUAL SERVICES 726.00 JUSTUS LUMBER CO BUILDING MTCE SERVICE 10.65 KEVITT EXCAVATING INC BUILDINGS & STRUCTURES 6,245.00 KLODT INCORPORATED INSPECTION-SINGLE/DOUBLE 50.00 KNOX LUMBER COMPANY GENERAL SUPPLIES 382.37 KONICA BUSINESS MACHINES RENTAL EQUIPMENT 39.41 LABOR RELATIONS ASSOCIATES PROFESSIONAL SERVICES 266.00 LAI, GRACE INSPECTION-SINGLE/DOUBLE 25.00 75 LARSON ELECTRIC CO GENERAL SUPPLIES 137.23 LONG LAKE TRACTOR & EQUIPMENT EQUIPMENT MTCE SERVICE 1,963.75 MACHTEMES, BRUCE INSPECTION-SINGLE/DOUBLE 25.00 MACQUEEN EQUIP CO EQUIPMENT PARTS 130.85 MADSEN, CECIL R INSPECTION-SINGLE/DOUBLE 25.00 MARTIN-MC ALLISTER PROFESSIONAL SERVICES 304.50 MERTZ INC EQUIPMENT PARTS 235.02 METRO SALES INC EQUIPMENT MTCE SERVICE 430.95 METRO SYSTEMS GENERAL SUPPLIES 86.69 METROPOLITAN COUNCIL SEWER AVAILABILITY CHARGE 6,930.00 MINN BLUE DIGITAL GENERAL SUPPLIES 82.13 MINN RECREATION & PARK ASSN GENERAL SUPPLIES 2,470.00 MINN SUN PUBLICATIONS LEGAL NOTICES 491.80 MINNESOTA CONWAY BLDG/STRUCTURE SUPPLIES 337.29 MINUTEMAN PRESS SEWER SERVICE 35.00 MN DEPT OF ADMINISTRATION BUILDING 2,784.64 MTI DISTRIBUTING CO EQUIPMENT PARTS 7.80 MUNICILITE EQUIPMENT PARTS 1,273.31 N E P CORPORATION OTHER IMPROVEMENT SUPPLIES 56.22 NATIONAL LEAGUE OF CITIES GENERAL SUPPLIES 1.00 NETCOM OTHER CONTRACTUAL SERVICES 150.00 NEWARK ELECTRONICS EQUIPMENT PARTS 573.91 NORTHERN WATER TREATING CO GENERAL SUPPLIES 140.76 NPELRA GENERAL SUPPLIES 95.00 NRG DISTRIBUTORS MOTOR FUELS 176.99 NRPA WESTERN SERVICE CENTER TRAINING/CONFERENCES/SCHOOLS 390.00 O CONNOR, DANIEL INSPECTION-SINGLE/DOUBLE 25.00 OFFICE DEPOT OFFICE SUPPLIES 209.59 OPM INFORMATION SYSTEMS OFFICE FURNITURE & EQUIPMENT 3,938.44 PAPER WAREHOUSE-GENERAL OFFICE CONCESSION SUPPLIES 42.60 PARK NICOLLET MEDICAL CENTER PROF/CONSULT SERVICES 78.60 PARKLYNN BUILDERS COMPANY OTHER CONTRACTUAL SERVICES 714.00 PARTNERS IN PERSONNEL SALARIES - REGULAR EMPLOYEES 504.00 PARTS PLUS HOPKINS EQUIPMENT PARTS 446.44 PARTS PLUS-NORTHSTAR AUTOMOTIV EQUIPMENT PARTS (239.99) PEPSI-COLA COMPANY CONCESSION SUPPLIES 897.44 PRINTERS SERVICE EQUIPMENT MTCE SERVICE 28.30 PROEX PHOTO SYSTEMS GENERAL SUPPLIES 69.51 QEC-MN GENERAL SUPPLIES 23.60 QUANTERRA INCORPORATED PROFESSIONAL SERVICES 35,960.00 RAINBOW FOODS GENERAL SUPPLIES 26.95 RAINBOW TREE COMPANY INC CLEANING/WASTE REMOVAL SERVICE 52,185.54 ROTARY CLUB OF SLP SUBSCRIPTIONS/MEMBERSHIPS 112.00 ROWEKAMP ASSOCIATES TRAINING/CONFERENCES/SCHOOLS 550.00 76 RUPP, KAREN INSPECTION-SINGLE/DOUBLE 25.00 RUSSELL SMITH ASSOCIATES INC PROFESSIONAL SERVICES 333.43 RYDER STUDENT TRANSPORT SERVIC OTHER CONTRACTUAL SERVICES 150.00 SA-AG INC OTHER IMPROVEMENTS 617.93 SAM'S CLUB GENERAL SUPPLIES 209.36 SCHOELL & MADSON INC PROFESSIONAL SERVICES 9,780.84 SHERATON MESA HOTEL TRAINING/CONFERENCES/SCHOOLS 245.10 SIGARMS INC EQUIPMENT MTCE SERVICE 62.00 SKEIE, CURT INSPECTION-SINGLE/DOUBLE 25.00 SMART TEMPTATIONS CONCESSION SUPPLIES 140.40 SPS COMPANIES INC GENERAL SUPPLIES 61.69 STANDARD PLUMBING BUILDING MTCE SERVICE 147.45 STAT MEDICAL GENERAL SUPPLIES 172.85 STREICHER'S EQUIPMENT PARTS 1,062.56 TENNANT BUILDING MTCE SERVICE 140.94 THORPE, SAMUEL S PROFESSIONAL SERVICES 296.64 THYMES TWO CATERING GENERAL SUPPLIES 59.27 TIMBER CREST CONSTRUCTION OTHER CONTRACTUAL SERVICES 220.00 TRACY/TRIPP FUELS MOTOR FUELS 6,940.37 TRI STATE BOBCAT OTHER IMPROVEMENT SUPPLIES 1,821.15 TRIARCO ARTS & CRAFTS GENERAL SUPPLIES 69.76 U S WEST COMMUNICATIONS TELEPHONE 650.42 UNITOG RENTAL GENERAL SUPPLIES 269.37 UNITOG RENTAL SERVICE GENERAL SUPPLIES 465.75 UNIV OF MN DULUTH TRAINING/CONFERENCES/SCHOOLS 85.00 VAUGHAN, JIM TELEPHONE 170.29 VIKING OFFICE PRODUCTS OFFICE SUPPLIES 202.05 VOELKER, STACY M GENERAL SUPPLIES 179.76 WARNING LITES OF MN INC EQUIPMENT PARTS 1,106.18 WATSON CO INC CONCESSION SUPPLIES 9,157.24 WAYTEK EQUIPMENT PARTS 548.75 WEST SUB. MEDIATION CENTER OTHER CONTRACTUAL SERVICES 1,950.00 WOLFE, STEPHEN D MILEAGE-PERSONAL CAR 216.78 WSB ASSOCIATES INC PROFESSIONAL SERVICES 20,440.14 ZIP SORT OTHER CONTRACTUAL SERVICES 233.85 292,557.97 July 31, 1998 VENDOR NAME DESCRIPTION AMOUNT AETNA LIFE INSURANCE & ANNUITY DEDUCTIONS PAYABLE 1,433.38 COMMISSIONER OF REVENUE DEDUCTIONS PAYABLE 203.00 GREAT-WEST LIFE & ANNUITY DEDUCTIONS PAYABLE 4,161.00 ICMA RETIREMENT TRUST-401 DEDUCTIONS PAYABLE 236.44 77 ICMA RETIREMENT TRUST-457 DEDUCTIONS PAYABLE 10,068.01 MINNESOTA MUTUAL LIFE DEDUCTIONS PAYABLE 321.00 MN STATE RETIREMENT SYSTEM DEDUCTIONS PAYABLE 615.00 PERA DEDUCTIONS PAYABLE 44,134.21 PERA FIREMEN'S RETIREMENT ASSO DEDUCTIONS PAYABLE 3,209.73 PERA POLICE RETIREMENT ASSOC DEDUCTIONS PAYABLE 8,051.69 USCM / MIDWEST DEDUCTIONS PAYABLE 6,921.22 79,354.68 July 22, 1998 VENDOR NAME DESCRIPTION AMOUNT COMPREHENSIVE MEDICAL CARE WORKERS COMPENSATION INSURANCE 131.00 COPYMED INC WORKERS COMPENSATION INSURANCE 3.75 NORTH MEMORIAL MEDICAL CENTER WORKERS COMPENSATION INSURANCE 5,500.12 PARK NICOLLET MEDICAL CENTER WORKERS COMPENSATION INSURANCE 390.81 THOMPSON, JIM INJURY PAY 858.98 6,884.66 78 City of St. Louis Park City Council Agenda Item # 11a* Meeting of August 3, 1998 *11a. Consultant Retention for Project Design Services for the Hutchinson Spur Regional Trail This report considers the retention of an Engineering Consultant to provide Project Design Services for the Hutchinson Spur Regional Trail Recommended Action: Motion to Authorize Mayor and City Manager to execute a Contract with SRF Consulting Group, Inc. (SRF) for Project Design Services for the Hutchinson Spur Regional Trail Background: In May, 1998 the City Council authorized the retention of SRF to provide professional design services for development of the Hutchinson Spur Regional Trail along with coordination with Hennepin County Parks and the Minnesota Department of Transportation. The concept planning surveying phase has been completed and staff is recommending the firm be retained for the next phase of the project, Development of Preliminary and Final Design Plans. The City has obtained $1 million of State & Federal ISTEA funds to assist in the construction of the $1.9 million trail. The project basically has to be ready to go out to bid by January 1, 1999 in order to access the ISTEA Funds. Discussion: The next phase of the project is development of Preliminary and final design plans and specifications. This will involve much more administrative work as Federal Funds are involved which require more reviews and approvals from various other agencies. Following is a summary of the tasks involved to bring this to a Bid Letting: A. Project Management - Perform day to day management and administration of the project. B. Project Memorandum - This is a document similar to an EAW which analyzes the potential environmental cultural, ecological & economic impacts of the project and identifies mitigation measures. C. Preliminary Plans - Development of preliminary plans for all the agencies to review and comment along with preliminary cost estimates. D. Structural (Bridge) Work - Provide preliminary design plans for the Minnehaha Creek pedestrian bridge crossing. 79 E. Final Plans Specifications & Cost Estimate - Develop final plans and specifications for Bid Letting and submit to agencies for review and approval. F. Permitting - Submit plans and specification to agencies for issuance of permits. The Consultant fee for the proposed scope of work is $139,855. Future Construction: This project will have one additional phase, that being construction which is currently scheduled for 1999. Although the roles and scope of work for that phase have not been finalized, it is anticipated that another contract with SRF will be presented for Council consideration to provide some level of construction oversight. Attachments: Prepared by: Carlton B. Moore, Superintendent of Engineering Tom Harmening, Director of Community Development Approved by: Charles W. Meyer, City Manager 80 City of St. Louis Park City Council Agenda Item # 11b* Meeting of August 3, 1998 *11b. Bid Tabulation: Excelsior Boulevard Median Construction West of Trunk Highway 100 - Project No. 98-02 This report considers the award of bid for the construction of median improvements on Excelsior Boulevard west of Trunk Highway 100 to the Methodist Hospital entrance. Recommended Action: Motion to designate Midwest Asphalt Corporation the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $129,828.60. Background: Bids were received on July 28, 1998 for the construction of median improvements on Excelsior Boulevard west of Trunk Highway 100 to the Methodist Hospital entrance - Project No. 98-02. Advertisement for bids was published in the St. Louis Park Sun-Sailor on July 15, 1998 and in the Construction Bulletin on July 17, and 24, 1998. A summary of the bid results is as follows: Bidder Bid Amount Midwest Asphalt Corporation $129,828.60 Hardrives, Inc. 133,417.35 Engineer’s Estimate $ 84,230.25 Evaluation of Bids: A total of two (2) companies submitted bids. A review of the bids indicates Midwest Asphalt Corporation (Midwest) submitted the lowest bid. Midwest is currently doing the street improvements in the Ford Road/Shelard Parkway/Ford Lane project. Midwest has satisfactorily completed other improvements for the City in recent years. As can be seen, the low bid is approximately $45,000 over the Engineer’s estimate. Our review indicates our estimated costs for the pavement striping and marking were about $24,000 low. Taking that into consideration, the low bid is still about $21,000 higher than planned. Discussions with the bidders indicate the costs are higher than normal due to the time of the year (contractor availability) plus this work being in a very high traffic area. Some minor savings ($5,000-$10,000) could possibly be realized by bidding this project at a more ideal time such as winter or early spring. However, to do so now would require delaying the project to 1999. Staff feels the safety benefits obtained by constructing this project this year outweigh the savings possibly achieved by delaying the project and bidding it this coming winter or spring and thus recommends Council award this project as planned. In conclusion, staff has determined that Midwest submitted the lowest responsible bid and recommends a contract be awarded to the firm in the amount of $129,828.60. 81 Once awarded, it should be possible to reduce the total project costs $15,000 or more. In discussing the painting costs with Hennepin County staff, it appears they are unreasonably high due to a recent significant increase in epoxy painting costs. Epoxy paint is being discontinued as a normal construction item and is now considered specialty work. The County has also recently experienced these inflated epoxy painting costs. The County will allow us to change the paint from epoxy to latex which is expected to reduce painting costs by more than half (at least $15,000 or more). This can be accomplished by change order after a contract has been awarded. Staff has incorporated this savings into the contingency area under current costs below to project a more realistic total project cost. Financial Considerations: The following is a summary of the costs and funding sources for the median improvements for Project No. 98-02. Costs Estimated Current Construction $ 78,000 $129,828 Contingency (15%) 12,000 (15,000) Engineer/Administrative (12%) 11,000 13,779 $101,000 $128,607 Revenue Source Estimated Current General Obligation Bond Revenue $101,000 $128,607 Prepared by: Michael P. Rardin, Director of Public Works Approved by: Clint Pires, Deputy City Manager 82 City of St. Louis Park City Council Agenda Item # 11c* Meeting of August 3, 1998 *11c. Bid Tabulation: Water Reservoir Tank Repair W. 42nd Street/Zarthan Avenue - Project No. 98-08 This report considers the award of bid for the water reservoir tank repair W. 42nd Street / Zarthan Avenue. Recommended Action: Motion to designate LeadCon, Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $218,560.00. Background: Bids were received on July 22, 1998 for the water reservoir tank repair W. 42nd Street / Zarthan Avenue - Project No. 98-08. Advertisement for bids was published in the St. Louis Park Sun-Sailor on July 8, and 15, 1998 and in the Construction Bulletin on July 3, 10, and 17, 1998. A summary of the bid results is as follows: Bidder Bid Amount LeadCon, Inc. $218,560.00 TMI Coatings, Inc. $239,500.00 Swanson & Youngdale, Inc. $239,850.00 V.E. Gray & Son Contracting, Inc. $295,678.00 Odland Protective Coatings, Inc. $394,828.00 Abhe & Svoboda, Inc. $416,060.00 Engineer’s Estimate $245,500.00 Evaluation of Bids: A total of six (6) companies submitted bids. A review of the bids indicates LeadCon, Inc. submitted the lowest bid. Staff has determined that LeadCon, Inc. submitted the lowest responsible bid and recommends a contract be awarded to the firm in the amount of $218,560.00. Financial Considerations: The following is a summary of the funding sources for the reservoir tank repair for Project No. 98-08. Revenue Sources 1998 Utility Improvement Fund $359,000 TOTAL: $359,000.00 Prepared by: Michael P. Rardin, Director of Public Works Approved by: Clint Pires, Deputy City Manager 83 City of St. Louis Park City Council Agenda Item # 11d* Meeting of August 3, 1998 *11d. Acceptance of Comprehensive Annual Financial Report and Auditor’s Management Report and Recommendations for the Year Ended December 31, 1997 The 1997 Comprehensive Annual Financial Report , Auditor’s Financial Analysis and Management Considerations and related reports have been previously presented to the Mayor and Council. This action would formally accept the reports for filing. Recommended Action: Motion to accept reports Background: Rob Tautges, Partner with HLB Tautges, Redpath & Co., Ltd., the City’s audit firm, provided an overview of the City’s financial position as of December 31, 1997. Mr. Tautges also highlighted items in their financial analysis report as well as State legislative actions. Two reportable conditions were noted in the Auditors’ compliance and internal control report. The conditions, failure to request grant reimbursements on a timely basis and failure to reconcile bank statements on a timely basis during 1997, were corrected in the first quarter of 1998. Prepared by: Kathleen McBride, Director of Finance Approved by: Charles W. Meyer, City Manager