HomeMy WebLinkAbout1998/05/18 - ADMIN - Agenda Packets - City Council - Regular 1
7:00 - Economic Development Authority
AGENDA - CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
May 18, 1998
7:30 p.m.
1. Call to order
2. Presentation
3. Roll Call
4. Approval of Minutes
a. City Council meeting of May 4, 1998
Action: Corrections/amendments to minutes - Minutes approved as presented
b. City Council study session meeting of April 27, 1998
Action: Corrections/amendments to minutes - Minutes approved as presented
5. Approval of agenda
a. Consent agenda
Note: All matters on consent (starred items) are considered to be routine and will be enacted by
one motion approving all. There is no separate discussion of these items. If discussion is
desired, the starred item will be moved to the regular agenda.
Action: Motion to approve - Motion to delete item(s)
b. Agenda
Action: Motion to approve - Motion to add item(s)
*c. Resolutions and Ordinances
Action: By consent, waive reading of resolutions and ordinances
6. Public Hearing
6a. Public Hearing: Sidewalk Construction and Street Light Installation on Louisiana
Court - Project No. 98-06.
2
This report considers the construction of sidewalk and installation of street lighting on
Louisiana Court.
Action: Mayor to close public hearing. Motion to adopt the attached resolution
ordering Project No. 98-06, sidewalk construction and street light
installation on Louisiana Court, approving plans and specifications and
authorizing receipt of bids.
6b. Assessment Hearing for Project 98-06 at Louisiana Court
Sidewalk construction, driveways and street lighting located on the 2700 block of
Louisiana Court. (see attached map).
Action: Mayor to close public hearing. Motion to adopt the attached resolution
establishing the assessment for Project No. 98-06.
6c. Resolution amending the projected use of funds for the Urban Hennepin County
Community Development Block Grant Program
This report relates to the proposed reallocation of $40,000 for the Community
Development Block Grant (CDBG) 1997 funding year (CDBG Year XXIII). Per federal
law a public hearing must be held prior to the reallocation of these funds..
Action: Mayor to close the public hearing. Motion to adopt a Resolution
amending the projected use of funds for the 1997 Urban Hennepin
County Community Development Block Grant Program.
6d. Sholom Community Alliance (SCA)
Special Permit Amendments
3620 & 3630 Phillips Parkway South
Case Number 98-10-CUP
Sholom Community Alliance is requesting major amendments to the special permits for
Sholom Home West and Knollwood Place to allow an enclosed pedestrian walkway
between the buildings
Action: Mayor to close public hearing. Motion to adopt resolutions approving the
special permit amendments for 3620 & 3630 Phillips Parkway South
subject to the conditions included in the resolutions.
7. Petitions, Requests, Communications
8. Resolutions and Ordinances
3
8a. Ordinance Creating the Neighborhood Revitalization Commission
Second reading of an amendment to the ordinance which created the Neighborhood
Revitalization Commission. The proposed changes would change the membership of
the Commission from 11 to 7, allow for Joint Chairpersons and refine the Commission’s
purpose and goals.
Action: Motion to approve second reading of the attached ordinance amendment,
adopt ordinance, approve summary and authorize publication.
8b* City Engineer’s Report: West 42nd Street/ Zarthan Avenue Water Reservoir
Tank Repairs - Project No. 98-08.
This report considers necessary repairs and improvements to the West 42nd
Street/Zarthan Avenue water reservoir tank.
Action: Motion to adopt the attached resolution accepting this report, establishing
improvement Project No. 98-08, ordering Project No. 98-08, approving
plans and specifications, and authorizing receipt of bids.
8c* Excelsior Boulevard median islands from Trunk Highway 100 to Methodist
Hospital entrance - Project No. 98-02.
This report considers the construction of median islands on Excelsior Boulevard from
Trunk Highway 100 to Methodist Hospital entrance and a Cooperative Agreement with
Hennepin County authorizing the City to perform the work.
Action: It is recommended the City Council adopt the attached resolution
establishing Project No. 98-02, ordering Project No. 98-02, approving
plans and specifications, authorizing receipt of bids, and approving a
Cooperative Agreement with Hennepin County.
8d*. Resolution Authorizing Transfers from the General Fund to the Information
Technologies and Parks Improvement Funds for Future Capital Improvements
The resolution would authorize the transfer of money from the General Fund to the
Information Technologies and the Park Improvement Funds at December 31, 1997.
The transfers would provide funding for unmet capital needs in both operations.
Action: Motion to approve the resolution authorizing the transfers from the
General Fund at December 31, 1997.
9. Reports from Officers, Boards, Committees
4
*a. Planning Commission Minutes of April 15, 1998
Action: By consent, accept report for filing
*b. Housing Authority Minutes of April 8, 1998
Action: By consent, accept report for filing
*c. Parks and Recreation Advisory Commission Minutes of April 15, 1998
Action: By consent, accept report for filing
*d. Vendor Claim Report
Action: By consent, accept report for filing
10. Unfinished Business
a. Board and Commission Appointment(s)
Action: Motion to appoint Board and Commission Member(s)
11. New Business
11a. Walk-Up Service
Consider options to address the unexpectedly high volume of free walk-up
customers.
Action: Motion to authorize either option A or B as solution to walk-up issue.
11b*. Renewal of the Property and Liability Insurance Program through the League
of Minnesota Cities Insurance Trust for 1998/99
The League of Minnesota Cities Insurance Trust has submitted the proposal and
premium quote for the annual renewal of property, liability and other coverage lines
for the City.
Action: Motion to approve the insurance program as submitted by the League
of Minnesota Cities Insurance Trust for the period 4/1/98 through
4/1/99.
5
11c*. Hennepin County Municipal Recycling Grant Agreement
Consider approval of Grant Agreement with Hennepin County for distribution of
SCORE funds.
Action: Motion to approve the Municipal Recycling Grant Agreement and
authorize the Mayor and City Manager to execute the Agreement on
behalf of the City.
11d*. Amendments to the By-laws of the Neighborhood Revitalization Commission
(NRC)
Approval of amended by-laws of the NRC to bring the by-laws into conformance
with the changes adopted in the amendment to the NRC enabling ordinance approved
May 18, 1998.
Action: By consent, motion to approve the amendment to the by-laws of the
Neighborhood Revitalization Commission
12. Miscellaneous
13. Claims, Appropriations, Contract Payments
*a. Contract payments
Final - None
Partial
Contractor Project No. Contract No. Amount
Anchor Fence of MN, Inc.
Rec Center Renaissance
C36 4105 $ 10,896.50
Action: By consent approve and authorize payments
14. Communications
15. Adjournment
6
Item 4a
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
May 4, 1998
1. Call to Order
Mayor Pro-tem Jacobs called the meeting to order at 7:30 p.m.
2. Presentations
a. Mayor Pro-tem Jacobs introduced the St. Louis Park Senior High Chamber Orchestra
who performed.
b. Mayor Pro-tem Jacobs read the following proclamations: Environmental Health Week,
50th Anniversary of Israel, and Buddy Poppy Day.
3. Roll Call
The following Councilmembers were present at roll call: Chris Nelson, Sue Sanger, Ron
Latz, Robert Young, and Jim Brimeyer and Mayor Pro-Tem Jeff Jacobs.
Also present were the Executive Director (Mr. Meyer); City Attorney (Mr. Scott); and
Director of Community Development (Mr. Harmening).
4. Approval of Minutes
City Council meeting of April 20, 1998: With the following changes the minutes were
approved as presented. Page 2, Item 6A, Paragraph 2, change Leord to Leon, and on Page 4,
change Councilmember Sanger’s comments to read “asked if the project could move
forward without the development of a north/south roadway.”
5. Approval of Agendas
a. Consent Agenda
It was moved by Councilmember Nelson, seconded by Commissioner Young, to
approve the consent agenda. The motion passed 6-0.
b. Agenda
It was moved by Councilmember Nelson, seconded by Commissioner Sanger, to
approve the agenda. The motion passed 6-0.
c. Resolutions and Ordinances
By consent, Council waived reading of resolutions and ordinances.
6. Public Hearing - None
7. Petitions, Requests, Communications - None
7
8. Resolutions and Ordinances
a. Minnesota Auto Theft Prevention Grant
Resolution # 98-70
By consent, Council adopted a resolution approving the grant agreement between the
Minnesota Auto Theft Prevention Program and the City of St. Louis Park and
authorized the City Manager and Police Chief to execute the agreement. The motion
passed 6-0.
b. Highway 7 / Louisiana Avenue Study Task Force Recognition
Resolution # 98-71
Councilmembers Latz, Jacobs and Nelson expressed their personal appreciation for all
the work done by the Task Force.
It was moved by Commissioner Latz, seconded by Commissioner Nelson, to adopt a
resolution of commendation and appreciation to the members of the Highway 7 /
Louisiana Avenue Task Force. The motion passed 5-0.
c. Ordinance Creating the Neighborhood Revitalization Commission
It was moved by Commissioner Nelson, seconded by Commissioner Sanger, to approve
first reading of the enclosed ordinance amendment and set second reading for May 18,
1998. The motion passed 6-0.
d. Case Number 98-7-ZA
Zoning Code Text Amendment
Ordinance #2115-98
Councilmember Latz commented on the positive impact this amendment will make in
the community, in particular the Excelsior Boulevard/Park Commons area.
It was moved by Commissioner Latz, seconded by Commissioner Sanger, to approve
second reading of the enclosed pedestrian walkway ordinance amendment, adopt
ordinance, approve summary, and authorize publication. The motion passed 6-0.
e. Case No. 98-4-ZA
Zoning Code Text Amendment
Ordinance # 2116-98
Councilmember Nelson asked staff to clarify the actual change being requested.
Mr. Harmening, Community Development Coordinator clarified that this change
wouldn’t provide for any text amendments, but only a map amendment. The actual text
amendment would take place at a future meeting.
It was moved by Commissioner Nelson, seconded by Commissioner Brimeyer, to waive
second reading, adopt the ordinance, approve ordinance summary and authorize its
publication. The motion passed 6-0.
f. Graffiti Ordinance
Ordinance #2117-98
8
It was moved by Commissioner Nelson, seconded by Commissioner Brimeyer, to
approve second reading of ordinance, approve summary and authorize publication. The
motion passed 6-0.
g. Tobacco Ordinance
Ordinance #2118-98
It was moved by Commissioner Nelson, seconded by Commissioner Sanger, to approve
second reading and adopt the ordinance, approve summary and authorize publication.
The motion passed 6-0.
9. Reports from Officers, Boards, Committees
a. Monthly budget-to-actual financial activity for the month ended March 31, 1998
By consent, Council accepted report for filing.
b. Neighborhood Revitalization Meeting Minutes - March 25, 1998
By consent, Council accepted report for filing.
c. Vendor Claim Report
By consent, Council accepted report for filing.
10. Unfinished Business - None
11. New Business
a. Comprehensive Plan Amendment - Portion of Hutchinson Spur Property.
Mr. Harmening gave a staff report, and stated that if the Council should approve the
motion , the Planning Commission would be asked to conduct a public hearing on this
matter and provide a recommendation to the Council thereafter. Mr. Harmening
explained that initiating the Comp Plan amendment in no way obligated the City
Council to approve the actual amendment.
Councilmember Brimeyer asked about the status of a legal agreement on the property.
Mr. Scott, City Attorney stated that there was no legal agreement on the property and
initiating the comprehensive plan amendment was independent of that agreement.
Councilmember Latz commented on the public hearing recently held on this issue. He
stated that that there would be ample opportunity for public input in the future and urged
residents to contact the City if they desired to be notified of upcoming meetings related
to the Hutchinson Spur.
It was moved by Commissioner Latz, seconded by Commissioner Brimeyer, to direct
the Planning Commission and City staff to initiate an amendment to the comprehensive
Plan which would redesignate a portion of the Hutchinson Spur property to relocate a
future trail to adjacent City park property and, if necessary, School District property.
The motion passed 6-0.
9
b. Approval of scope of services for professional trail planning and land surveying of
the Hutchinson Spur trail project.
By consent, Council accepted the proposal and authorized execution of a contractual
agreement with SRF Consulting Group, Inc for professional trail planning and land
surveying services in an amount not to exceed $57,696.
c. Award of bid for Phase II construction of Wolfe Park.
By consent, Council designated Flannery Construction Inc as the lowest responsible
bidder for Phase II construction of the Wolfe park project at a cost not to exceed
$1,010,350.
d. Award of bid for Recreation Center lighting retrofit project
By consent, Council designated Deborah Young Enterprises as the lowest responsible
bidder for providing 82 energy efficient sport light fixtures for the Rec Center’s west
arena in an amount not to exceed $28,659; and to designate Energy Masters
International as the lowest responsible bidder for installation of the new 82 light fixtures
in the west arena and the retro-fitting of all existing facility lighting at a cost not to
exceed $28,930.72.
12. Miscellaneous - None
13. Claims, Appropriations, Contract Payments
Resolutions # 98-72, #98-73, #98-74, #98-75
a. Contract payments
Final Maertens-Brenny Const Co.Project No. C4&C5 Contract #4094 $87,157.55
Carciofini Caulking Company Proj No C9 Contract #4111 $568.50
Empirehouse, Inc.Proj No C11 Contract #4119 $4,867.14
Independent Curb Contractors Proj No. 96-28 Contract #4200 $1,594.00
By consent, Council adopted resolutions.
14. Communications
From the City Manager - Mr. Meyer thanked Parkshore Place Apartments, who recently
celebrated their 10 year anniversary, for their donation of 10 Black Hills Spruce trees to
plant in Wolfe Park.
Councilmember Latz announced that Children First will hold their Annual Spring Ice Cream
Social on Sunday, May 17th at Oak Hill Park from 2:00 p.m. - 5:00 p.m.
Councilmember Young noted that the final BOZA vacancy needed to be filled and
recommended this be placed on the next City Council agenda.
Councilmember Nelson noted that the St. Louis Park Rotary Club recently received the
Presidential Citation granted by the President of Rotary International.
15. Adjournment
10
A motion to adjourn was made by Councilmember Jacobs and seconded by Councilmember
Sanger. The meeting adjourned at 7:55 p.m. The motion passed 6-0.
_______________________________
City Clerk Mayor Pro-tem Jeff Jacobs
11
Item 4b
UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
April 27, 1998
The meeting convened at 7:04 p.m.
Present at the meeting were Councilmembers Jeff Jacobs, Chris Nelson, Sue Sanger, Jim
Brimeyer and Ron Latz, and Mayor Gail Dorfman.
Staff present: City Manager (Mr. Meyer); City Attorney (Mr. Scott); Director of Community
Development (Mr. Harmening); Economic Development Coordinator (Mr. Anderson); Housing
Coordinator (Ms. Brownstein); Planning Coordinator (Ms. Erickson), Director of Public Works
(Mr. Rardin) and EDA Attorney (Mr. Bubul).
1. Meisner - New Urbanist Downtown
Councilmember Young recently visited Boca Raton, Florida which had redeveloped a failed
shopping center into a new urban downtown called Meisner Park. He presented pictures of the
area for Council to review and provide some ideas for the development of Park Commons.
2. Review of Site Plan for Bass Lake: Tennis Courts and Housing
Cris Gears, Parks and Recreation Director asked for direction from Council regarding the
feasibility of constructing the six courts at this location; a schedule for construction; and a
preferred funding option.
Michael Lamb of Town Planning Collaborative presented information about the two alternative
site plans outlined in the staff report. He noted that if, at a future time, the City desired to
remove the tennis courts from the site, a potential of three pods of housing could be developed.
Councilmember Nelson raised a concern about no access to the site off Monterey Drive.
Tom Harmening, Director of Community Development stated that traffic would not be a big
problem with the number of units proposed, but the separation between the curb cut, Monterey,
and Beltline would need to be examined.
Council discussed potential traffic congestion, pedestrian traffic, amount of parking, allocation of
space for housing units, tournament use, and bus traffic.
12
Mr. Gears stated that adequate parking was planned at site and that the current roadway system
could handle any problems that developed.
Councilmembers Nelson and Jacobs preferred Alternative One concept design.
Mr. Gears explained that Benilde/St. Margaret’s desired to complete construction of tennis courts
by Fall, 1998.
Jim Hamburge of Benilde/St. Margaret’s was present and stated that the school’s finance
committee was in full support of the project and would work with the Parks and Recreation
Department to finalize the design and layout lease and contract outlining liabilities.
In response to a question raised by Mayor Dorfman, Mr. Gears indicated that the St. Louis Park
High School students had ample tennis court space available for regular schedule practices.
Mr. Gears stated that the plan was investigated to allow Benilde/St. Margaret’s to build the tennis
courts so that they can meet the construction schedule and legally this was permitted.
Councilmember Sanger questioned if the placement of tennis courts at Oak Hill Park had been
evaluated. Councilmember Latz supported this idea, but was concerned about damage to trees.
In response to questions raised by Councilmember Latz, Mr. Harmening stated that the two
alternative site plans were for illustrative purposes only and didn’t commit to the pod style
housing.
Mr. Gears indicated that placement of tennis courts in the southeastern part of the community.
was needed more. He stated that the current proposed site was dedicated as park land and an
amendment to the comprehensive plan was required.
Councilmember Latz questioned a need for a safeguard in the agreement if the actual cost of the
development was higher than the estimated cost and asked if private development would be less
expensive.
Mr. Gears stated that private development would actually cost less. He said the driving force for
development was housing on part of the site and steps would need to be taken so that housing
development would not be prohibited on the same site as tennis courts.
Councilmember Sanger asked that construction related housing needs be addressed to look at
impact on wetland and habitat. Mr. Lamb stated that he saw minimal impact on trees and habitat
and that run off would be addressed as plans were finalized.
Mr. Harmening stated that staff had not addressed the full impact of housing development.
Councilmember Nelson questioned terms of the lease with Benilde/St. Margaret’s. Mr. Gears
stated that the finalized lease would come back to Council.
13
Mr. Gears stated that existing soccer field could be maintained if housing was not developed.
The Council accepted alternative one of the site plan and directed staff to prepare a two way
agreement that included a lease to develop the site and an agreement to repay Benilde/St.
Margaret’s over a period of time for the City’s share of the cost. Agreement would be available
future Council review.
3. Hwy 7/LAS Medical Office Bldg - Preliminary Development Agreement
Mr. Anderson, Economic Development Coordinator asked the City Council to review the
proposal and consider the following questions: Conceptually, does the project have merit from a
land use perspective? Presuming the “but for” test and the City’s other TIF policies could clearly
be met, was the Council willing to consider providing Tax Increment assistance to the project?
Was the development of this site a priority for the City?
Councilmember Latz raised concerns about density and the non-office related use at the site and
the impact on Knollwood Mall. He stated he would like to see a mixed medical/office use.
Randy McKay of Frauenshuh Companies and Dr. Soliterman were present to answer Council
questions.
Councilmember Latz asked if surface level only or a parking deck was proposed for the site.
Mr. McKay stated that only surface level parking was proposed at this time due to economic
feasibility. He stated that a first level restaurant was not originally intended and that he may have
miscommunicated intentions to the Council. He said that a first level restaurant could not be
appropriately marketed and the intent was to put only a small restaurant use on the first level on
all medical/dental use facilities and would help appeal to lending market. He didn’t perceive the
distance from the proposed restaurant to the medical building to be a problem. and stated that his
objective was to create a center where people wanted to come back to.
Councilmember Latz stated TIF financing would help with lending, therefore lending market not
supporting this project didn’t make sense.
Councilmember Nelson asked about the impact of the billboard on the sale and estimated price of
the site.
Mr. Harmening stated that acquiring the site which would require acquiring the billboard and the
value of billboard was approximately $600,000 and gave a brief financial/economic overview.
Councilmember Nelson addressed the fiscal issue noting that the increment wouldn’t come close
to covering the City’s share and suggested reducing project costs or increasing increment.
Mayor Dorfman stated that the owner was reluctant to the sale and/or removal of the billboard,
but the City could initiate condemnation of the property.
14
Councilmember Sanger questioned highway type style uses and open ended nature of not
knowing remediation cost and asked when a clear idea of remediation needs would be available.
She preferred stacked parking and limited retail use.
Mr. Harmening stated that a Phase II environmental study would take place if Council moved
forward with drafting a preliminary agreement.
Dr. Soliterman stated that there had been a tremendous response by the medical/dental
community to use space and said that a large space building was developed this could block out
small businesses.
Mr. McKay stated it was possible to relocate people from Town Center and more planning
would be done regarding retail space use at future time.
Council directed staff to draft a preliminary agreement to be entered into between the EDA and
developer with more intensification and design issues to asses the needs and impacts of the
project from a financial perspective.
Staff commented that involvement in this agreement from a resource perspective would be
viewed as a priority and had plans to make prioritizing more deliberate than in the past.
Councilmember Sanger asked when the City would have access to new forms of funding that
have been made available.
Mr. Noory Shokry was interested in funding a medical/dental type building and was marketing to
the same tenants that indicated an interest to Dr. Soliterman. No tenant commitments had been
finalized.
Councilmember Brimeyer recommended that if the City was going to attempt to purchase
billboard property that the development be divided into Phase I and Phase II to show how
medical building would work without that the billboard property and negotiate relocation of
billboard or condemn it.
Mr. McKay stated that he was not interested in developing the site if the billboard had to stay.
Councilmember Brimeyer stated waiting for billboard settlement would delay August deadline
and would be expensive and result in a long pay back.
Council directed staff to prepare preliminary agreement for Council review.
4. Waste Management Service Issues
Mike Rardin, Public Works Director presented a staff report. Staff was concerned about the
sudden increase in the number of free handicapped walk-up service requests and asked Council
15
to decide on a standard to use in evaluating need. The goal was to get number of free walk-up
service down to a reasonable level. He explained a separate but related issue, that there has been
number of service-related questions involving the performance contractor that have come up
lately.
Councilmember Jacobs believed that the free walk-up service has been abused.
Mayor Dorfman stated that residents who used BFI service, were used to receiving free service
and desired to continue to receive free service.
Councilmember Sanger explained complaints she had received with service. Mr. Rardin
concurred with an increased level of customer complaints that have been received and stated they
may be related to internal issues such as quality of employees, management and inadequate
internal communications.
Mr. Rardin informed Council that the only penalty provision in the contract was for missed pick-
ups and penalties had been implemented to contractor for missed pick-ups.
Mr. Meyer, City Manager stated that the initial staff expectation was that the level of service be
equivalent to the level of service provided by the previous contractor and indicated that the
contractor must determine problems and deal with them without the City having to tell them
what to do. He indicated that the City was vulnerable in regards to the number of free walk-ups
and reopening the contract needed to be avoided.
After a brief discussion, Council agreed that residents were past the initial period of transition of
a new contractor and that the resident complaints of contractors inadequate level of service
needed to be addressed. Council asked staff to prepare a letter to Waste Management, Inc. that
communicated the dissatisfaction with the level of service and this issue and encouraged self-
management of the problem.
Staff indicated that the City couldn’t argue to get out of contract because of the fact that the City
misrepresented to the contractor that there were only 20 walkups. That number is now 526 and
requires more time which affects service.
Council discussed options to control the increase in the number of free walk-up service requests
and agreed to discontinue free walk-up service and not allow any additional free walk-up
customers.
Council directed staff to make a recommendation as to what to do with residents who wouldn’t
comply with the use of bio-bag program.
5. 1998 Habitat for Humanity Partnership Project
Joanna Brownstein, Housing Coordinator stated that staff was suggesting the reallocation of
$40,000 in 1997 Community Development Block Grant funds for this project. If the Council was
16
comfortable using CDBG funds for this project, a public hearing for the reallocation of CDBG
funds would be scheduled for May 18, 1998. At that time, the Council would need to approve a
resolution allocating these funds to the project.
Joanna Brownstein answered questions of Council related to past Habitat for Humanity projects,
current proposed homes for rehabilitation, and factors that determine type and location of
housing purchase for renovation project.
6. Commercial/Recreational Vehicle Screening
Judie Erickson, Planning Coordinator presented slides and drawings that informed Council about
existing Ordinance limitations for fences, and identified plant materials available for screening
both small and tall vehicles.
Council discussed screening issues and alternatives where larger RV’s are parked in a rear yard,
where small RV’ are parked on the non-driveway side of the house, and where small RV’s or
commercial vehicles are parked in the front yard. It was determined that there are plant species
available which could screen larger vehicles within small areas.
Councilmember Sanger stated that the goal of screening should be to minimize the view from
other homes or yards, because eliminating the views completely and from the street could not be
achieved.
Ms. Erickson believed that although exceptions existed, reasonable screening and enforcement
could be achieved in the side yard and possibly rear yard.
Council discussed issues related to amount of screening possible in different locations,
feasibility, and enforcement of final requirements in all locations.
Councilmembers Sanger and Young were in favor of rear yard screening although 100%
screening may not be achieved. Councilmember Young believed that the rear yard screening
requirement may discourage residents from parking their RV in the rear yard.
Ms. Erickson stated that placement of a lot determines exceptions (where corner lot or backyard
abuts the street) and a variance to the ordinance could be requested by residents.
Council agreed that side yard screening was achievable and enforceable and directed staff to draft
screening principles for the side yard.
7. Proposed Growth Projections (Housing and Employment)
Judie Erickson, Planning Coordinator stated staff’s desire to revisit with the City Council the
growth projections which have been made for St. Louis Park (housing and employment) in the
context of using the projections to update the Comprehensive Plan which showed future land
uses for St. Louis Park. Those future land uses would be based on certain growth assumptions.
17
If a fairly aggressive growth assumption was made, the City would need to show properties in the
Comp Plan that were designated for redevelopment and reviewed the distribution of the growth
into areas defined by Minnesota Department of Transportation as Travel Assignment Zones
(TAZ).
Council focused discussions on the projected new units of housing forecasts and reviewed the
designated sites.
Councilmember Sanger believed that many judgments went into selecting what parcels were
candidates for potential redevelopment sites and how this was decided.
Council decided to ask Ward Council representatives to study the future land use growth
projections for housing and provide information to Ms. Erickson to make appropriate changes.
The meeting adjourned at 10:55 p.m.
_______________________________
Gail Dorfman, Mayor
____________________________
City Clerk
18
City of St. Louis Park
City Council Agenda Item #6a
Meeting of May 18, 1998
6a. Public Hearing: Sidewalk Construction and Street Light Installation on Louisiana
Court - Project No. 98-06.
This report considers the construction of sidewalk and installation of street lighting on
Louisiana Court.
Action: Mayor to close public hearing. Motion to adopt the attached resolution
ordering Project No. 98-06, sidewalk construction and street light
installation on Louisiana Court, approving plans and specifications and
authorizing receipt of bids.
Background: At it’s April 20, 1998 meeting the City Council accepted the City Engineer’s
Report for the sidewalk construction and street light installation under Project No. 98-06 and
scheduled a public hearing and assessment hearing for May 18, 1998. This project was initiated
as the result of a Comunity Development Block Grant application to the City submitted by
Perspectives, Inc. in June 1997. Perspectives owns three buildings on Louisiana Court.
Summarized below is the background information for the Public Hearing scheduled for May 18,
1998.
Project No. 98-06
Location: Louisiana Court.
Proposed Project: Sidewalk and Street Lighting
Estimated Cost: $102,000
Assessment Data: This project is proposed to be funded through special assessments and
Community Development Block Grant (CDBG) funds. The special assessments are proposed in
accordance with the City’s special assessment impacts on area residents.
Residents and owners have asked City staff about the proposed project’s impact on rents in
Louisiana Court. The following analysis illustrates the potential impact. It assumes that the City
contributes $32,903 in 1997 CDBG funds to the project cost and that the total assessable amount
is $72,369. There are 157 living units on Louisiana Court, and if the full amount of the
assessment is passed on to the residents the distribution would be as follows:
Total Assessment $72,369
Total Living Units 157
Total Cost / Living Unit $461
19
Cost
Principle Interest Annual Total Per Unit/Per Month
First Year $30.73 $33.00 $63.73 $5.31
Seventh Year $30.73 $16.48 $47.21 $3.93
Fifteenth Year $30.73 $2.20 $32.93 $2.74
Parcels Within Assessment District: 13
Neighborhood Meeting Comments: On Monday, May 11, 1998 staff sponsored an informational
meeting for property owners on Louisiana Court. Three people from Perspectives, Inc. attended
the meeting. Staff reviewed the proposed project, construction issues, and special assessments.
The representatives expressed their support for the project.
Attachments: Information Meeting List
City Engineer’s Report (April 20, 1998)
Plan
Resolution
Supplemental Information Memorandum
Prepared By: Carlton B. Moore/Michael P. Rardin, Public Works
20
INFORMATION MEETING
Louisiana Court Sidewalk and
Street Lighting Installation
Project #98-06
May 11, 1998
Name Address Phone
Jeannie Smith 3381 Gorham 926-2600
Shirley Shumate 3381 Gorham 926-2600
Joanna Brownstein City Hall 924-2196
Vanessa Brown 3381 Gorham 926-2600
21
(FROM MEETING OF APRIL 20th)
City Council Meeting of April 20, 1998
City of St. Louis Park
Title: City Engineer’s Report: Sidewalk Construction and Street Light
Installation on Louisiana Court - Project No. 98-06.
Description: This report considers the proposed construction of sidewalk and
street lighting on Louisiana Court.
Recommended Action: Motion to accept the attached Resolution accepting this report,
establishing improvement Project 98-06, directing staff to sponsor an
informational meeting with abutting property owners and setting a
Public Hearing and Assessment Hearing date of May 18, 1998.
Background: In recent years the City has received numerous requests from residents living on
Louisiana Court to construct sidewalks and install street lighting to improve the safety and
livability of their street. In response to these requests the City Council preliminarily approved
$32,903.00 in Community Development Block Grant (CDBG) Funds in 1998 for construction of
sidewalk and street lighting. The balance of construction costs were proposed to be assessed. In
early February staff sponsored an informational meeting with the property owners to discuss the
proposed project. Of the 13 properties only one property owner attended the meeting,
representing 3 buildings. One other property owner/representative called, representing 2
buildings, to discuss the proposed project.
Discussion: The proposed project provides for the construction of concrete sidewalk on both
sides of Louisiana Court and the installation of City owned street lighting. The concrete
sidewalk will be designed in accordance with the City’s standard of 4 inch thick concrete 5 feet
in width with a 5 foot boulevard. The sidewalk width increases to 6 feet when site conditions
move it to the back of curb. The street lighting is also designed in conformance with other City
owned street lighting. At the request of residents, staff has increased the light levels to provide
more uniformity of lighting in the area.
Financial Considerations: The Louisiana Court sidewalk and street lighting project is proposed
to be funded through special assessments and CDBG Funds. The estimated cost of the project is
$102,000.
Following is a summary of the estimated costs and funding sources:
Estimated Costs
Construction Costs $ 74,000
Contingency (15%) $ 11,000
Subtotal $ 85,000
22
Engineer/Administration (12%) $ 10,000
Capitalized Interest (8%) $ 7,000
Subtotal $ 17,000
TOTAL $102,000
Revenue Sources
Special Assessments $ 69,097
CDBG Funds $ 32,903
TOTAL $102,000
Proposed improvement project timetable:
Should the City Council approve the City Engineer’s Report, it is anticipated that the following
timetable could be met:
City Engineers Report to City Council. Council sets date
for Public Hearing and Assessment Hearing April 20, 1998
Staff holds informational meeting with property owners Early May
City Council holds Public Hearing and Assessment Hearing.
Council orders project and approves special assessments. May 18, 1998
Advertise for bid June
Bid opening Late June
End of 30 day appeal period on special assessments June 18, 1998
Bid Tab Report to City Council. Council can award the Bid or
delay the project if there are any assessment appeals. July 6, 1998
Construction timeframe July - August
Feasibility: The project, as proposed herein, is necessary, cost effective, and feasible under the
conditions noted and at the costs estimated.
Attachments: Plan
Resolution
By: Carlton B. Moore/Michael P. Rardin, Public Works
23
24
RESOLUTION NO. __________
RESOLUTION ORDERING IMPROVEMENT PROJECT NO. 98-06,
APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING
RECEIPT OF BIDS FOR SIDEWALK CONSTRUCTION AND
STREET LIGHT INSTALLATION ON LOUISIANA COURT
WHEREAS, the City Council of the City of St. Louis Park has received a report from
the City Engineer related to the construction and street light installation on Louisiana Court.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The City Council being fully advised of the pertinent facts, the improvement is ordered to
be constructed in accordance with the description in the City Engineer’s Report.
2. The plans and specifications for the improvement are hereby approved.
3. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin, an advertisement for bids for the making of
said improvement under said approved plans and specifications. The advertisement shall
appear not less than twenty one (21) days prior to the date for receipt of bids, and specify
the work to be done, state the date and time bids will be received by the City Clerk, and
that no bids will be considered unless sealed and filed with the City Clerk and
accompanied by a cashier’s check, bid bond, or certified check payable to the City for
five (5) percent of the amount of the bid.
4. The City Engineer is authorized to advertise for the receipt of bids for Project No. 98-06.
Adopted by the City Council May 18, 1998
Mayor
Attest:
________________________________
City Clerk
Reviewed for administration:
________________________________
City Manager
25
May 18, 1998
City Council Meeting
Staff Report
TO: Honorable Mayor and City Council
THROUGH: Charles W. Meyer, City Manager
FROM: Joanna Brownstein, Housing Coordinator
Tom Harmening, Community Development Director
SUBJECT: Lousiana Court - Supplemental Information Regarding Proposed Sidewalk and
Streetlighting Project
Purpose of Discussion
This memorandum is intended as a supplement to the staff report submitted by the Public Works
Department on a proposed project to install streetlighting and sidewalk on Lousiana Court.
Staff would like to provide the Council with an update on recent meetings and discussions
among the Lousiana Court property owners. The owners plan to present the results of these
discussions at the May 18, 1998, public hearing on the proposed public works project.
Background
The first meeting of the Lousiana Court Visioning Task Force was held on Tuesday, May 12.
There were 27 participants including residents, owners, City staff, Texa-Tonka neighborhood
residents and business representatives, and housing nonprofits. The group will meet three more
times during the summer and prepare a final report with their recommendations by September 1.
Following the meeting, the four property owners serving as Task Force members met with
Councilmember Ron Latz, Vanessa Brown, Neighborhood Coordinator for Louisiana Court, and
Joanna Brownstein to discuss the proposed sidewalk and streetlighting improvements. These
owners included John Prebarich, William Christopherson, Ira Sklader (Towers Management) and
Jeannie Seeley-Smith (Perspectives).
They agreed to work together and to involve the rest of the property owners in order to provide a
unified response to the proposed project -- and the proposed assessments -- at the upcoming
Council meeting. The owners appear to be committed to working together to address the issues
of concern in Lousiana Court that were the impetus for the formation of the Task Force.
On May 18, 1998, the owners hope to engage in a dialogue with the Council about making some
commitments to the City in exchange for a higher proportion of City investment in the proposed
public works project. Some of these commitments may include the following (the owners will
present the commitments they have reached consensus on at the Council meeting):
26
• to operate as a coalition on matters related to the ownership and management of the Court
• to work with the Neighborhood Coordinator to create more opportunities for community
services, recreational activities, tenant involvement in the Court
• to work with City Housing staff to explore the possibility of public funding for needed
physical improvements to the apartment buildings
• not to raise rents as a result of the assessments related to the sidewalk/streetlight project
• to meet bimonthly as a group
• to jointly solicit contractors for services such as snow removal and grounds management in
order to provide an improved and more consistent neighborhood appearance
• to jointly maintain an attractive entrance sign if the City funds its construction with CDBG
funds as originally proposed in Perspectives’ 1997 application (approx. $3,000).
• to sponsor a contest among Lousiana Court residents to rename the neighborhood - the
winner would receive one month’s rent free
• to fund a neighborhood newsletter
Council Considerations
Staff are very excited by the great success of the first Task Force meeting and the interest of this
diverse group of community stakeholders to work on improving the Lousiana Court
neighborhood. Staff are also very encouraged by the apparent new interest among the property
owners in working together to identify strategies for improving management and increasing
investment in Lousiana Court properties.
Depending on the statements that are made at the public hearing on May 18, 1998, the Council
may choose to approve the project as proposed or to increase the proportion of City funding. The
Council may also find it productive to delay a decision on the project and instruct staff to work
with owners to clarify the terms of any agreement or commitments.
27
City of St. Louis Park
City Council Agenda Item #6b
Meeting of May 18, 1998
6b. Assessment Hearing for Project 98-06 at Louisiana Court
Sidewalk construction, driveways and street lighting located on the 2700 block of
Louisiana Court. (see attached map).
Action: Mayor to close public hearing. Motion to adopt the attached resolution
establishing the assessment for Project No. 98-06.
Background: At its April 20, 1998 meeting, the City Council approved the City Engineer’s
Report for construction of sidewalks, driveways and street lighting (project cost: $102,000)
located on the 2700 block of Louisiana Court. The City’s policy is to assess 100% of the cost of
this type of project, however, in this instance approximately 32% of the project ($32,903) will be
funded by CDBG funds. A neighborhood meeting was held May 11, 1998. Staff reviewed the
proposed construction, assessment costs and construction schedule.
Estimated cost: $102,000 Total Assessment: $69,097
Number of parcels: 13
Assessment Period: 15 years Interest rate: 7.15%
Assessment Charge for a 100 front foot lot: $7,624
Annual Payment:
principal: $508
interest (7.15%) 545
total payment $1053 (1st year/max.)
Attachments: Assessment Spread Sheet
Map (included as attachment to agenda item 6a)
Resolution
Prepared By: Bruce Stepnick, City Assessor
28
RESOLUTION NO.________
RESOLUTION ADOPTING ASSESSMENT IMPROVEMENT NO. 98-06, SIDEWALK
CONSTRUCTION AND STREET LIGHTING AT LOUISIANA COURT.
BE IT RESOLVED by the City Council of the City of St. Louis Park as follows:
1. Notice of hearing on this improvement was duly mailed on May 5, 1998 and published in
the official city newspaper, the St. Louis Park Sun Sailor, on May 6, 1998 and May 13, 1998 as
required by Minnesota Statutes, Chapter 429.
2. A public hearing having been held on this date and opportunity having been given at the
hearing to all persons to make known their objections to the proposed assessment, and the
Council being fully advised of the pertinent facts, the proposed assessment as it deems just is
adopted and shall constitute the special assessment levied against the respective lands therein
described, and each tract of land is found to be specifically benefited by the improvements in
the amount of assessment levied against it.
3. The assessment shall be payable, unless prepaid, in equal annual installments extending
over the period of 15 years. The first installment shall be payable concurrently with general taxes
levied in the year 1998, and payable in the year 1999 , and shall bear interest at the rate of 7.15
percent per annum. To the first installment shall be added interest on the entire assessment from
November 1, 1998, the year in which the assessment will be levied. For subsequent
installments, interest shall be added for one year on the total of all unpaid installments. No
interest will be charged as to any parcel if the entire assessment is paid at the Office of the
Treasurer within 30 days from the date of adoption of the assessment resolution.
4. The number of years over which installments are to be extended is as follows:
IMPROVEMENT NO. TYPE OF IMPROVEMENT LOCATION
98-06 SIDEWALK CONSTRUCTION
STREET LIGHTING
2700 BLOCK LOUISIANA CT.
which shall be extended over a period of 15 years.
5. The clerk shall transmit a certified copy of this assessment to the county auditor to be
extended on the proper tax lists of the county, and such assessments shall be collected and paid
over in the same manner as other municipal taxes.
Attest: Adopted by the City Council May 18, 1998
City Clerk Mayor
29
Reviewed for Administration:
City Manager
30
City of St. Louis Park
City Council Agenda Item #6c
Meeting of May 18, 1998
6c. Resolution amending the projected use of funds for the Urban Hennepin County
Community Development Block Grant Program
This report relates to the proposed reallocation of $40,000 for the Community
Development Block Grant (CDBG) 1997 funding year (CDBG Year XXIII). Per federal
law a public hearing must be held prior to the reallocation of these funds..
Action: Mayor to close the public hearing. Motion to adopt a Resolution
amending the projected use of funds for the 1997 Urban Hennepin
County Community Development Block Grant Program.
.
Background:
At a Study Session on April 27, 1998, the City Council indicated its support for using $40,000 in
1997 CDBG funds to support the substantial rehabilitation of two single-family homes in
partnership with Habitat for Humanity. The Housing Authority submitted an application to
Hennepin County for federal HOME funds for the project, and $80,000 was awarded.
The HOME and CDBG funds together ($120,000) will be used to purchase two homes that Twin
Cities Habitat for Humanity will take ownership of, rehabilitate and resell to two low-income
homeowners. If properties can be acquired for less than this average of $60,000 each, then the
remaining funds could assist with rehabilitation or be used toward the purchase of a third home.
Staff is currently working with Habitat for Humanity to identify homes for purchase for this
program. The timeline for the project includes property acquisitions during the summer and fall
of 1998, rehabilitation during the winter, spring and summer of 1999, and sale to homeowners by
fall of 1999.
Attachments: Resolution
Prepared By: Joanna Brownstein, Housing Coordinator
31
RESOLUTION NO. ___________
RESOLUTION AMENDING THE PROJECTED USE OF FUNDS FOR THE URBAN
HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT
WHEREAS, the City of St. Louis Park, through execution of a Joint Cooperation
Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community
Development Block Grant Program; and
WHEREAS, the City of St. Louis Park and Hennepin County have executed a Subrecipient
Agreement, wherein the City agrees to assume certain responsibilities for the implementation of
approved community development activities in the Urban Hennepin County Community
Development Block Grant Program; and
WHEREAS, the City of St. Louis Park held a public hearing on May 18, 1998, to consider
public comments on a proposed amendment to the 1997 Urban Hennepin County Statement of
Projected Use of Funds.
BE IT RESOLVED, that the City Council of St. Louis Park amends the 1997 Urban
Hennepin County Statement of Projected Use of Funds by reallocating $40,000 from Rehab of
Private Property Project # 52102 to a new project, Habitat for Humanity - Acquisition/Rehab.
Adopted by the City Council on May 18, 1998
______________________________________
Gail Dorfman, Mayor
Attest:
_____________________________
City Clerk
Reviewed for Administration:
_____________________________
City Manager
32
City Council Agenda Item 6d
Meeting of May 18, 1998
City of St. Louis Park
6d. Sholom Community Alliance (SCA)
Special Permit Amendments
3620 & 3630 Phillips Parkway South
Case Number 98-10-CUP
Sholom Community Alliance is requesting major amendments to the special permits for
Sholom Home West and Knollwood Place to allow an enclosed pedestrian walkway
between the buildings
Action: Mayor to close public hearing. Motion to adopt resolutions approving the
special permit amendments for 3620 & 3630 Phillips Parkway South
subject to the conditions included in the resolutions.
Background:
Zoning Designation: RC Multiple Family Residential
Comprehensive Plan Designation: R-50 High Density Multiple Family Residential
The SCA facility consists of two senior apartment buildings and a nursing home facility. Special
permits for the buildings were approved in 1987 and 1989. The applicant is proposing to
construct an at-grade, enclosed pedestrian walkway and porch between the nursing home and the
senior apartment building to the south. The two buildings are on separate lots and under separate
ownership, but common management.
On May 4, 1998, the City Council adopted an ordinance amendment to allow enclosed walkways
to extend across lot lines and public easements under certain circumstances. The ordinance was
published on May 13, 1998 and will take effect on May 28, 1998.
On May 6, 1998, the Planning Commission considered the proposed special permit amendments
and recommended approval on a vote of 4-0 subject to the conditions recommended by staff.
Issues:
• Does the proposed walkway and porch meet the requirements of the zoning code and of the
pending ordinance amendment?
• Does Sholom Community Alliance facility meet the general conditions of the approved
special use permits?
33
Analysis of Issues:
• Does the proposed walkway and porch meet the requirements of the zoning code and
the pending ordinance amendment?
The pending zoning code revision contains the following performance criteria that must be met
in order to allow a walkway to be constructed across a lot line and a public easement:
1. The walkway is solely for transporting pedestrians and the setback exemption does not
pertain to porches or room extensions.
The walkway does include a central porch area. The porch portion of the walkway
project meets the minimum 15 foot side yard setback of the RC zoning district.
2. The walkway must not exceed certain dimensional standards.
The walkway meets the dimension standards.
3. Written agreements must be provided indicating the agreements to build and maintain
the walkway and specifying under what conditions the walkway may be removed.
No documents have been submitted. Submission of the agreements are a
recommended condition of approval.
4. The walkway must conform to the Class I exterior building material requirements.
The exterior finish of the walkway is proposed to be constructed primarily of Class II
materials (concrete block with rock face block accents). These materials do not meet the
code requirements. The existing buildings are stucco and brick with limestone accents.
The exterior finish should utilize a minimum of 60% Class I materials (brick and/or
stucco with limestone accents) to meet the code requirement and to match the quality of
the finish on the existing buildings.
5. The walkway must provide a satisfactory means of accessing utilities and easements.
The proposed walkway crosses over a 50 foot wide easement that contains a major water
main. The applicant and Public Works staff discussed the use of a removable structure or
bridging the width of the easement area. Suitable access must be provided, as approved
by the Director of Public Works.
6. The walkway must be approved by both the Public Works and Community Development
Directors.
34
Approval of the project by the Public Works and Community Development
Directors is a recommended condition of approval.
• Does Sholom Community Alliance meet the general conditions of the approved special
use permits?
The St. Louis Park zoning code allows property covered by a Special Use Permit to be expanded,
altered or modified subject to all of the following:
1. The expansion, alteration or modification shall comply in all respects with applicable
provisions of the ordinance, and shall not increase or intensify any existing non-conformities.
2. Any non-conformities existing on the site shall be brought into greater or complete
compliance with other provisions of the ordinance.
Findings:
The existing property meets the general requirements of the special use permits and the
zoning code. The proposed project would not have a negative effect upon landscaping,
drainage, circulation or lighting and would not create additional non-conformities, except
the proposed exterior finish, as previously noted.
Recommendations:
Staff and the Planning Commission recommend that the City Council adopt a resolution
approving the amended Special Use Permits subject to the following conditions:
1) Prior to building permit approval, the applicant shall submit revised elevations that
conform to Class I exterior material requirements.
2) Prior to building permit approval, the applicant shall submit plans for providing
satisfactory access to the existing underground utilities and easement, as approved by the
Director of Public Works.
3) Prior to building permit approval, the applicant shall submit revised project plans and
appropriate maintenance and operational agreements for approval by the Public Works
and Community Development Directors.
4) The addition shall be constructed as per the approved plans and exhibits.
5) The property owner shall sign the assent form and exhibits prior to issuance of a building
permit.
The resolutions approving the special permit amendments would become effective on May 28,
1998 (the same date that the ordinance amendment allowing the enclosed walkway becomes
effective).
35
Attachments: (all attachments on file in Clerk’s Office)
• Proposed Resolutions
• April 6, 1998 Application Letter
• Site Location Map
• Pedestrian Link Plans and Elevations
Prepared By: Greg Ingraham, Planning Consultant (on behalf of the City)
Reviewed By: Janet Jeremiah, Planning Coordinator
36
City of St. Louis Park
City Council Agenda Item 8a
Meeting of May 18, 1998
8a. Ordinance Creating the Neighborhood Revitalization Commission
Second reading of an amendment to the ordinance which created the Neighborhood
Revitalization Commission. The proposed changes would change the membership of
the Commission from 11 to 7, allow for Joint Chairpersons and refine the Commission’s
purpose and goals.
Action: Motion to approve second reading of the attached ordinance amendment,
adopt ordinance, approve summary and authorize publication.
Background:
The City Council approved first reading of the proposed amendments to the ordinance at its
meeting on May 4, 1998. The proposed changes to the ordinance refine the Commission’s
purpose and goals, change the membership of the Commission from 11 to 7 and allow for Joint
Chairpersons. These changes to the ordinance reflect the Commission’s mission and vision as
developed through their recent retreat.
Attachments:
Proposed Ordinance
Proposed Ordinance Summary
By: Janice Loftus, Administrative Secretary, Community Development
37
ORDINANCE NO. ________
AN ORDINANCE AMENDING ORDINANCE NO. 2051-95 TO THE
ST. LOUIS PARK MUNICIPAL CODE ESTABLISHING MEMBERSHIP
OF THE NEIGHBORHOOD REVITALIZATION COMMISSION
AMENDING SECTIONS 1-601 PURPOSE;
1-602 MEMBERSHIP OF COMMISSION AND TERMS;
1-603 ORGANIZATION; AND 1-605 POWERS AND DUTIES
THE CITY OF ST. LOUIS PARK DOES ORDAIN:
The St. Louis Park Municipal Code is hereby amended to read as follows:
NEIGHBORHOOD REVITALIZATION COMMISSION
Section 1-601. Purpose. The purpose of the Neighborhood Revitalization Commission is to
actively pursue the enhancement of our City’s neighborhoods and support their continued
advancement. The City Council believes that organized neighborhoods will help to create and
maintain a sense of community, improve the appearance of neighborhoods, increase the feeling
of security, and identify and satisfy social needs which will work toward achieving a high quality
of life in St. Louis Park.
The diversity of neighborhoods indicates that problems can be better handled on a neighborhood
basis rather than a city wide basis. The Neighborhood Revitalization Commission will empower
neighborhood organizations to identify their own problems, opportunities, and resources.
Section 1-602. Membership of Commission and Terms.
(1) The Commission shall be an advisory commission to the City Council and shall consist of
seven (7) regular members all appointed as hereafter set forth.
(2) Membership: All of the members of the commission, at least one of whom, if possible,
should be a renter, shall be appointed by the City Council. It is a goal of the City Council to
maintain ethnic and racial diversity on the Commission. Appointments shall be for three-year
terms.
Members’ terms shall run until the 31st day of December of the year in which their terms expire
and until a successor is appointed and qualified. In the event of a vacancy, the Council shall
appoint a person to complete the unexpired term. A member of the Commission may be
removed with or without cause by the City Council.
(3) Qualifications. Members of the Commission shall be residents of the City and shall attend at
least 50% of the regularly scheduled meetings within a six month period. A vacancy shall be
38
deemed to exist in the event a member ceases to meet the residency requirements or fails to
attend the required number of meetings.
Section 1-603. Organization.
(1) A staff liaison(s) to the Commission shall be appointed by the City Manager. The liaison
shall be subject to the administrative rules and regulations of the City of St. Louis Park.
(2) The Commission shall elect from among its members a Chair and Vice Chair or, in the
alternative, two or three persons to serve in a Joint Chairperson capacity. No person shall hold
the position of chair or Joint Chairperson for more than two consecutive years. The Chair and
Vice-Chair or Joint Chairpersons shall take office immediately following their election by the
Commission and shall hold office for a term of one year and until their successors are elected and
assume office. Subject to the limitations as may be imposed by the City Council at any time, the
Commission shall provide its own rules of procedure. Such procedures shall be in compliance
with all requirements of local and state laws. The Bylaws of the Commission and any
amendments thereof shall be submitted to the City Council upon their adoption. Said Bylaws
and any amendments thereof shall be deemed to be approved by the City Council unless the City
Council takes action to modify said Bylaws or amendments within thirty (30) days after
submission.
No member of the Commission shall consider or vote upon any question in which the member’s
neighborhood is directly or indirectly interested.
(3) The Commission shall keep proper records of its proceedings and such records shall be
maintained by the staff liaison or the liaison's designee.
Section 1-604. Expenses of Members. The members of the Commission shall serve without pay
but may, at the discretion of the City, be reimbursed for actual authorized expenses incurred to
the extent that funds therefore are available. The Commission shall properly account for its
receipts and expenditures of monies in accordance with established City procedures.
Section 1-605. Powers and Duties. The Neighborhood Revitalization Commission shall have
the following powers and duties:
(1) The Commission shall be a facilitating body for the organization of neighborhoods and the
perpetuation of existing neighborhood organizations.
(2) The Commission shall facilitate neighborhoods by:
(a) Providing leadership for the promotion, development and support of new
neighborhood organizations
(b) Providing leadership to ensure established neighborhood organizations remain
stable and strong
39
(c) Providing education on basic principles and best practices relative to
neighborhood organizations growth
(d) Serving as an advisory group, representing all neighborhood organizations
throughout the city, to both the City Council (on matters of policy) and City staff
(on matters of programs and services)
(e) Serving as an advisory group to the City Council on matters relative to the current
neighborhood grant program.
(f) Holding a joint meeting with the City Council at least once each year to report
progress and goals.
Adopted by the City Council May 18, 1998
____________________________
Mayor
ATTEST:
_____________________________
City Clerk
Reviewed for administration: Approved as to form and execution:
______________________________ ____________________________
City Manager City Attorney
9712:RES11
40
SUMMARY
ORDINANCE NO. ________
AN ORDINANCE AMENDING ORDINANCE NO. 2051-95 TO THE
ST. LOUIS PARK MUNICIPAL CODE ESTABLISHING MEMBERSHIP
OF THE NEIGHBORHOOD REVITALIZATION COMMISSION
AMENDING SECTIONS 1-601 PURPOSE;
1-602 MEMBERSHIP OF COMMISSION AND TERMS;
1-603 ORGANIZATION; AND 1-605 POWERS AND DUTIES
This ordinance refines the Neighborhood Revitalization Commission’s purpose and goals,
changes the membership of the Commission from 11 to 7 and allows for Joint Chairpersons.
This ordinance shall take effect 15 days after publication.
Adopted by the City Council May 18, 1998
Gail Dorfman /s/
Mayor
A copy of the full text of this ordinance is available for inspection with the City Clerk.
Published in St. Louis Park Sailor: May 27, 1998
41
City of St. Louis Park
City Council Agenda Item #8b*
Meeting of May 18, 1998
8b* City Engineer’s Report: West 42nd Street/ Zarthan Avenue Water Reservoir
Tank Repairs - Project No. 98-08.
This report considers necessary repairs and improvements to the West 42nd
Street/Zarthan Avenue water reservoir tank.
Action: Motion to adopt the attached resolution accepting this report, establishing
improvement Project No. 98-08, ordering Project No. 98-08, approving
plans and specifications, and authorizing receipt of bids.
Background: In 1997 the City contracted with the engineering consulting firm of TKDA to
perform a condition survey of the West 42nd Street/Zarthan Avenue water reservoir tank. This
survey was intended to provide an opinion as to the structural condition of the reservoir and
make recommendations as to repairs.
The reservoir has a storage capacity of 1.5 million gallons and was constructed in 1963. The
reservoir was last recoated and painted in 1982. The consultant discovered deterioration in the
roof’s structure to the extent that the structural integrity of the roof system is compromised and
they recommend repairs be completed in 1998. In addition, the interior and exterior will need
recoating after completion of the repair work. It is anticipated that the proposed improvements
will provide a minimum useful life of an additional 30 years with recoating no sooner than 15
years.
Financial Considerations: The West 42nd Street/Zarthan Avenue water reservoir tank repairs
are proposed to be funded entirely by the 1998 utility improvement fund. The estimated cost of
the proposed improvements is $359,000.
Following is a summary of the estimated project cost and funding sources:
Estimated Costs
Construction $308,000
Contingency (10%) $ 31,000
Subtotal $339,000
Consulting Engineer $ 20,000
TOTAL $359,000
Revenue Sources
1998 Utility Improvement Fund $359,000
42
Proposed improvement project timetable:
Should the City Council approve the City Engineer’s Report, it is anticipated that the following
timetable could be met:
Advertise for bids June 1998
Award Bid July 1998
Construction timeframe July - September 1998
Feasibility: The project, as proposed herein, is necessary, cost effective, and feasible under the
conditions noted and at the costs estimated.
Attachments: Resolution
Prepared By: Carlton B. Moore/Michael P. Rardin, Public Works
43
RESOLUTION NO. __________
RESOLUTION ACCEPTING THE CITY ENGINEER’S REPORT,
ESTABLISHING IMPROVEMENT PROJECT NO. 98-08,
ORDERING PROJECT NO. 98-08, APPROVING PLANS AND
SPECIFICATIONS, AND AUTHORIZING RECEIPT OF BIDS
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer proposing the necessary repair and improvement to the West 42nd Street/Zarthan
Avenue water reservoir tank.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The City Engineer’s Report regarding necessary repairs and improvements to the West
42nd Street/Zarthan Avenue water reservoir tank project.
2. The proposed project, designated as Project No. 98-08 is hereby established.
3. Project 98-08 is hereby ordered.
4. The plans and specifications for the making of the improvement as prepared under the
direction of the Director of Public Works are approved.
5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of
said improvement under said approved plans and specifications. The advertisement shall
appear not less than twenty one (21) days prior to the date and time bids will be received
by the City Clerk, and that no bids will be considered unless sealed and filed with the City
Clerk and accompanied by a cashier’s check, bid bond, or certified check payable to the
City for five (5) percent of the amount of the bid.
6. The bids shall be tabulated by the Director of Public Works who shall report his
tabulation and recommendation to the City Council.
Attest: Adopted by the City Council May 18, 1998
City Clerk Mayor
Reviewed for Administration:
City Manager
44
City of St. Louis Park
City Council Agenda Item #8c*
Meeting of May 18, 1998
8c* Excelsior Boulevard median islands from Trunk Highway 100 to Methodist
Hospital entrance - Project No. 98-02.
This report considers the construction of median islands on Excelsior Boulevard from
Trunk Highway 100 to Methodist Hospital entrance and a Cooperative Agreement with
Hennepin County authorizing the City to perform the work.
Action: It is recommended the City Council adopt the attached resolution
establishing Project No. 98-02, ordering Project No. 98-02, approving
plans and specifications, authorizing receipt of bids, and approving a
Cooperative Agreement with Hennepin County.
Background: At its April 20, 1998 meeting, the City Council accepted the City Engineer’s
Report for the construction of median islands on Excelsior Boulevard and directed staff to
sponsor informational meetings for abutting property owners and neighborhood residents. On
May 5, 1998 staff held an information meeting for abutting property owners. Three (3)
property/business owners attended the meeting representing Batteries Plus, Amoco, and Super
America. Concerns about reduced access/convenience were expressed along with impacts during
construction. Staff responded that although the access was changed, everyone still had full
eastbound and westbound access via the intersections and side streets. In regards to the impacts
during construction, staff noted that traffic would be maintained in both directions during
construction although during non peak hours it maybe reduced to one (1) lane in each direction.
It was also noted that construction should only last two (2) to three (3) weeks.
Staff also sponsored an open house the same day for area residents, notifying property owners
and residents within 500 feet of Excelsior Boulevard. A total of seven (7) people attended the
meeting including one representing Duggans Restaurant. All of the residents expressed support
for the project and wondered if the median islands would be constructed in 1998. Staff informed
the residents that the issue would be discussed by the City Council at it’s May 18, 1998 meeting.
Comments by the owner of Duggan’s Restaurant were similar to those expressed by the
representatives of the two (2) gas stations regarding reduced access impacts.
In addition to the two (2) informational meetings noted above, staff met with the property owner
and business owner of Pink Business Interiors. As was mentioned at the April 20, 1998 Council
meeting, this is the only property which has difficulty with access changes due to the proposed
median islands.
Staff and Hennepin County reviewed alternatives and have determined that a semi-trailer could
access the rear loading dock via their access at Zarthan Avenue. This would result in the loss of
45
four (4) to six (6) parking spaces in front of their building under this alternative. Another
alternative would be to use the existing access that goes beneath the second floor of the building.
This alternative may not require the loss of any parking. However, Hennepin County does not
support leaving this short segment as a two-way left turn lane while changing the rest of
Excelsior Boulevard to median islands.
Hennepin County Agreements: Hennepin County has requested that the City execute a
Cooperative Agreement to perform the work on Excelsior Boulevard (County Road 3). Although
the Agreement is a standard form, there are several conditions which should be highlighted. The
conditions are as follows:
1. City agrees to pay the total construction cost, now estimated to be $78,000.00.
2. The City understands that Hennepin County has tentatively scheduled the reconstruction
of this segment of Excelsior Boulevard for 2003.
3. The maintenance and repair of the medians is the City’s responsibility at no cost to the
County.
4. The City agrees to indemnify and hold the County harmless for any actions arising from
the median islands.
Should the Council agree with the terms of the proposed Agreement with Hennepin County and
order the project, it will be necessary to execute the Cooperative Agreement to facilitate the
construction.
Attachments: Resolution
Prepared By: Carlton B. Moore/Michael P. Rardin, Public Works
46
RESOLUTION NO. __________
RESOLUTION ACCEPTING THE CITY ENGINEER’S REPORT,
ESTABLISHING IMPROVEMENT PROJECT NO. 98-02,
ORDERING IMPROVEMENT PROJECT NO. 98-02,
APPROVING PLANS AND SPECIFICATIONS, AUTHORIZING
ADVERTISEMENT FOR BIDS FOR IMPROVEMENT NO. 98-02
AND APPROVING A COOPERATIVE AGREEMENT WITH HENNEPIN COUNTY
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer related to the Excelsior Boulevard median islands from Trunk Highway 100 to
Methodist Hospital entrance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The City Engineer’s Report regarding the proposed Excelsior Boulevard median islands
from Trunk Highway 100 to Methodist Hospital entrance under Project No. 98-02 is
hereby accepted.
2. The proposed project, designated as Project No. 98-02 is hereby established.
3. Project No. 98-02 is hereby ordered.
4. The plans and specifications for the making of the improvement as prepared under the
direction of the Director of Public Works are approved.
5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of
said improvement under said approved plans and specifications. The advertisement shall
appear not less than twenty one (21) days prior to the date and time bids will be received
by the City Clerk, and that no bids will be considered unless sealed and filed with the City
Clerk and accompanied by a cashier’s check, bid bond, or certified check payable to the
City for five (5) percent of the amount of the bid.
6. The bids shall be tabulated by the Director of Public Works who shall report his
tabulation and recommendation to the City Council.
7. A Cooperative Agreement with Hennepin County is hereby approved.
47
Attest: Adopted by the City Council May 18, 1998
City Clerk Mayor
Reviewed for Administration:
City Manager
48
City of St. Louis Park
City Council Agenda Item #8d*
Meeting of May 18, 1998
8d*. Resolution Authorizing Transfers from the General Fund to the Information
Technologies and Parks Improvement Funds for Future Capital Improvements
The resolution would authorize the transfer of money from the General Fund to the
Information Technologies and the Park Improvement Funds at December 31, 1997.
The transfers would provide funding for unmet capital needs in both operations.
Action: Motion to approve the resolution authorizing the transfers from the
General Fund at December 31, 1997.
Background:
For the Council Study Session of May 11th, staff presented a report reviewing the Council’s
policy on the General Fund’s fund balance levels and designations in light of the preliminary
estimate of the amount of fund balance available in the General Fund at December 31, 1997.
At this time, it is known that the amount required for cash flow needs has been reached.
Moreover, there is approximately an additional $700,000 available which could be used to
address other unmet needs. Staff recommended that $380,000 be transferred to the Information
Technologies operation to finance the upgrade of the Local Area Network (LAN) and the
remainder to the Parks Improvement Fund for future capital improvements.
An additional benefit of making these transfers to address unmet needs is that it removes any
amount of “unreserved” or “undesignated” balances from the General Fund which could be
scrutinized by the Legislature.
Clearly, these transfers do not completely solve the unmet needs of the two operations. Once the
LAN is upgraded, a plan to finance its replacement needs to be devised - along the lines of how
the City replaces its fleet components through the Equipment Replacement Fund. Staff has
begun the process of establishing such a plan. Needed improvements to the City’s parks and
park facilities must first be assessed. The amount of the transfer recommended at this time -
approximately $300,000 - will likely not begin to address the future needs.
The transfers do, however, begin a process to address those needs. A resolution has been
prepared which authorizes the transfers from the General Fund - effective December 31, 1997.
Recommendation:
It is recommended that the attached resolution be approved to authorize the transfers effective on
December 31, 1997.
49
Attachments:
• Resolution authorizing transfers from the General Fund to the Information Technologies and
Parks Improvement Funds as of December 31, 1997
Prepared By:
Kathleen McBride, Director of Finance
50
RESOLUTION AUTHORIZING
TRANSFERS FROM THE GENERAL FUND TO
THE INFORMATION TECHNOLOGIES AND PARKS IMPROVEMENT FUNDS
AS OF DECEMBER 31, 1997
WHEREAS, the estimated fund balance of the General Fund at December 31, 1997 is
sufficient to provide an amount for cash flow needs for the subsequent year, and;
WHEREAS, the City has other unmet capital needs in the areas of computer technology and
parks improvements which have not been addressed;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST.
LOUIS PARK, MINNESOTA, that $380,000 be transferred from the General Fund to the
Information Technologies Fund effective December 31, 1997, to be used for the upgrade of the
Local Area Network;
BE IT FURTHER RESOLVED that any remaining amount of additional fund balance in the
General Fund not required for cash flow or other reserves be transferred effective December 31,
1997 to the Parks Improvement Fund for future capital improvements.
Adopted by the City Council May 18, 1998
____________________________________
Mayor
Attest:
________________________________
City Clerk
Reviewed for Administration:
_________________________________
City Manager
51
Item 9a*
MINUTES
PLANNING COMMISSION
APRIL 15, 1998 --7:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT: Michael Garelick, Ken Gothberg, Dennis Morris,
Sally Velick, Deb Bohn
MEMBERS ABSENT: Michelle Bissonnette, Paul Carver
STAFF PRESENT: Janet Jeremiah, Janice Loftus
1. Call to Order - Roll Call
Chair Morris called the meeting to order at 7:35 p.m. Chair Morris welcomed Ken
Gothberg who was recently appointed to the Planning Commission.
2. Approval of Minutes of March 18, 1998 and April 1, 1998
Mr. Garelick moved approval of the minutes of March 18, 1998 and April 1, 1998. Ms.
Velick seconded the motion and the motion passed on a vote of 4-0-1 with Garelick,
Morris, Velick and Bohn voting in favor and Gothberg abstaining.
3. Public Hearing
A. Case No. 95-51-PUD -- Request of Ryan Companies US, Inc. for an amendment
to the Park Place Plaza PUD to permit a 9,000 square foot retail/restaurant
building on Lot 9, redistribute the approved building square footage between Lot
9 and Lot 3 (the Office Max/PetSmart property) and permit an additional 36
square foot sign for the proposed Leann Chin’s Restaurant on lot 6.
Janet Jeremiah, Planning Coordinator, stated that Ryan Companies US, Inc. recently
requested continuing the public hearing to the Planning Commission Meeting of May 6th.
Ms. Jeremiah presented the staff report and concluded that staff recommends that the
Planning Commission recommend that the City Council adopt a resolution approving the
major amendment to the PUD affecting Lots 3 and 9 subject to the conditions listed in the
staff report and deny the major amendment to the PUD affecting Lot 6 in accordance with
the staff recommended findings which includes denial of additional signage to the
proposed Leann Chin’s Restaurant on lot 6.
John Dietrich of Ryan Companies US, Inc. was present. He stated a need for a
continuance and expressed his regret that all internal agreements were not in place.
52
Chair Morris opened the public hearing.
Mr. Garelick agreed with staff that additional signage to Leann Chin’s Restaurant was
unnecessary and stated that if additional signage was approved, other small businesses
would make similar requests in the future.
Ms. Velick agreed with staff that additional signage was unnecessary and noted that the
Leann Chin restaurant was on west end and faced residential housing.
Chair Morris raised the issue of the lack of enforcement of the storage carts at Home
Depot and recommended that a better marked pedestrian crossing be developed.
Ms. Velick moved that the Planning Commission continue the public hearing to the
Planning Commission meeting of May 6th. Mr. Gothberg seconded the motion and the
motion passed on a vote of 5-0 with Garelick, Gothberg, Morris, Velick and Bohn voting
in favor.
4. Old Business: None
5. New Business:
A. Chair Morris informed the Planning Commission that Sally Velick was planning to
take a medical leave of absence and recommended communicating her comments for
discussion via e-mail.
Bi. Initiate Zoning Ordinance Amendment - Medical Laboratories in Industrial
Districts.
Ms. Jeremiah presented the staff report and believed it was appropriate for the City to
initiate the proposed Zoning Ordinance amendment because the request is general in
nature and could benefit all other medical service providers. She stated that medical
laboratories are typically deemed appropriate in Industrial Districts, therefore staff
believed the omission may have been an oversight in the current Ordinance.
Chair Morris stated there is a need to develop a more specific definition of what type of
medical and dental laboratories are currently allowed.
Ms. Velick stated that this staff recommendation is preliminary and that more specific
language would be necessary as the ordinance was developed.
Ms. Bohn moved to initiate a Zoning Ordinance Amendment regarding Medical
Laboratories in Industrial Districts and clarification of the definition in other districts
where the use is currently permitted. Ms. Velick seconded the motion and the motion
53
passed on a vote of 5-0 with Garelick, Gothberg, Morris, Velick and Bohn voting in
favor.
6. Communications
Mr. Garelick commended staff on a recent Planning Commission orientation and
commented on knowledge vacuum that existed after issues had been discussed and
presented to City Council.
Ms. Jeremiah recommended that the summary of recent City Council Actions presented at
Planning Commission meetings could be elaborated upon or discussed at the meeting.
Mr. Garelick recommended receiving a copy of City Council minutes.
7. Miscellaneous - None
8. Adjournment
Chair Morris adjourned the meeting at 8:00 p.m.
Respectfully Submitted,
Janice Loftus
Administrative Secretary
Prepared by:
Shirley Olson
Recording Secretary
54
Item 9b*
MINUTES
HOUSING AUTHORITY
St. Louis Park, Minnesota
April 8, 1998
Council Chambers
MEMBERS PRESENT: Catherine Courtney, William Gavzy, Bridget Gothberg,
Walter Hartman, Shone Row
STAFF PRESENT: Sharon Anderson, Joanna Brownstein, Tom Harmening,
Barbara Long, Nancy Sells, Cindy Stromberg
OTHERS PRESENT: Tom Scott, Campbell Knutson
1. Call to Order
Chairperson Gavzy called the meeting to order at 5:00 p.m.
2. Approval of Minutes of March 11, 1998
Commissioner Hartman moved approval of the minutes of March 11, 1998.
Commissioner Gothberg seconded the motion, and the motion passed on a vote of 4-0
with Commissioners Gavzy, Gothberg, Hartman and Row voting in favor. (Note:
Commissioner Courtney arrived at 5:35 p.m.)
3. Hearings: None
4. Reports and Committees: None
5. Unfinished Business
a. Revision of Mission Statement and Vision Elements
Ms. Brownstein reported that at the March meeting the three Commissioners who
were present agreed to postpone adoption of the documents until all
Commissioners had reviewed the items. She said that Commissioner Courtney's
suggestions for revision were included in the March 11th minutes. Ms.
Brownstein reviewed Commissioner Courtney's suggestions.
Commissioner Gothberg moved that the Authority adopt the Mission Statement
and Vision Elements with the revisions noted in the minutes of March 11th.
55
Commissioner Hartman seconded the motion, and the motion passed on a vote of
4-0 with Commissioners Gavzy, Gothberg, Hartman and Row voting in favor.
Ms. Brownstein said that in anticipation of the Authority's presentation of an
action plan to the City Council in July, staff would present a draft plan to the
Authority at its May or June meeting.
Commissioner Hartman requested that the approved Mission Statement and
Vision Elements be forwarded to the City Council as soon as possible.
6. New Business
a. Recent Court Decision on Unlawful Detainer
Housing Authority attorney, Tom Scott, of Campbell Knutson, introduced himself
and stated that he handled the recent unlawful detainer proceeding. Mr. Scott
reviewed the case and the recent order from the judge, which did not find in favor
of the Housing Authority. He said it is a little questionable about whether the
judge found a violation but felt that it wasn't serious or if the judge found that
there was no violation. Mr. Scott said that the judge made an error in reading the
lease and a letter has been written to her asking for reconsideration of the decision
because of the error. Mr. Scott does not believe the judge will change the decision
but perhaps will correct that part of her analysis. Mr. Scott said that the Authority
has the option of appealing the decision.
There was a discussion about the basis of the judge's opinion and the basis of
undergoing an appeal.
There was a discussion regarding statutory language and lease specific language.
Commissioner Gavzy said that there seem to be three issues to consider: future
screening methods, future lease terminology, and whether or not to appeal the
decision.
Ms. Anderson reviewed the criminal screening procedures which were in place
when the tenant was screened.
There was a discussion about lease language. Mr. Harmening said that the lease is
currently undergoing revision by staff, HUD and the Authority's attorney. A draft
lease will be presented at the May meeting.
Commissioner Gothberg said she did not support an appeal because of the
expense and risk involved.
56
Commissioner Hartman said he was concerned by the message which is sent to
tenants if the Authority does not appeal. He wants tenants to see that the
Authority continues to try to correct this problem.
Commissioner Row said it is difficult to make a decision about appeal because of
the expense. She said she is concerned that the lack of appeal sends a negative
message to tenants.
Commissioner Courtney said that she was inclined to not support an appeal. She
felt it would be good to set a precedent but doesn't think it will happen with this
case. She said she feels a message has been sent since unlawful detainer action
was taken in the first place. She supported examining the lease language.
Commissioner Gavzy suggested that at a future meeting the Authority discuss
lease terms, screening and general philosophy related to screening. He said that if
a revised opinion has some potential for an appeal, the Authority could discuss it
again.
b. Purchase Agreement for Portion of 2814 Blackstone
Ms. Brownstein said that the Coffeys have not yet committed to the purchase and
that they are continuing to discuss financing arrangements with their banker.
Ms. Brownstein said that the property has been surveyed. When the Coffeys sign
the purchase agreement, staff will file the administrative zoning changes that are
required to create a new legal description for the parcel. Ms. Brownstein reported
that the Coffeys have agreed on $500 in earnest money. Ms. Brownstein said that
the Coffeys have asked the Authority to consider a purchase price of $7,000 rather
than $7,500. She said that the City Assessor has indicated that $7,000 is a very
advantageous price for this portion of the property.
Commissioner Gothberg moved approval of a purchase price of $7,000 for a 20
foot wide portion of 2814 Blackstone Avenue. Commissioner Hartman seconded
the motion.
Commissioner Courtney noted that the amount for splitting the survey costs did
not appear in the purchase agreement. Ms. Brownstein replied that $450, half of
the survey cost, will be added to the purchase agreement in paragraph three and
will be paid at closing as part of the sale.
Ms. Brownstein said a closing for the Housing Authority's purchase of the
property has been scheduled for April 21.
57
The motion approving a purchase price of $7,000 for a 20 foot wide portion of the
property passed on a vote of 5-0 with Commissioners Courtney, Gavzy, Gothberg,
Hartman and Row voting in favor.
c. Elevator Contract - Hamilton House
Commissioner Courtney moved that the Authority authorize execution of a full
service contract with Minnesota Elevator for elevator maintenance at Hamilton
House to begin June 1, 1998, and terminate on May 31, 2000, at a monthly fee of
$227.85. Commissioner Gavzy seconded the motion, and the motion passed on a
vote of 5-0 with Commissioners Courtney, Gavzy, Gothberg, Hartman and Row
voting in favor.
d. TRAILS
Mr. Harmening said that staff wished to hold a discussion on the TRAILS
program to determine the Authority's thoughts on another program year, budget
situation and current fundraising activities. He said that the contract with
Employment Action Center expires on June 30.
Mr. Harmening reviewed the budget which indicates that there may be a potential
$17,000 funding gap. He discussed the possibility of more aggressive fundraising.
Commissioner Gavzy asked for clarification about sources of existing income. He
said he continues to believe TRAILS is a good program but is uncomfortable
using housing money to fund it. He said that he supports aggressive fundraising
rather than using declining program reserves. Commissioner Hartman agreed.
Commissioner Gothberg said that she agrees it would be wise to undertake
aggressive fundraising. In addition to hiring a grant writer, Commissioner
Gothberg suggested brainstorming sessions about community contacts.
Commissioner Gothberg asked if Employment Action Center has a grant writer on
staff. Staff seemed to think that EAC does have a grant writer.
Ms. Brownstein said that the recent proposal which staff and an intern prepared
for Norwest Foundation could serve as a good framework for continued
fundraising with a grant writer.
Ms. Stromberg commented that a perspective to remember is that the program
was developed in partnership with Plymouth. It was envisioned that a partnership
would expand community support, financial resources and staff resources. She
said that the two authorities could hire one grant writer to fund the whole program
instead of each obtaining separate funding. Commissioner Gothberg said that was
a good point because foundations are interested in collaboratives and partnerships.
58
Mr. Harmening suggested bringing TRAILS back as an agenda item for the May
meeting. He said that in the meantime, staff will try to get a sense of how
successful the Authority might be in raising funds and hiring someone to do that.
e. Flood Insurance - Hamilton House
Commissioner Gothberg moved approval of a premium of $1,783 for flood
insurance which provides coverage of $250,000 for building and $66,200 for
contents with a $1,000 deductible each. Commissioner Gavzy seconded the
motion, and the motion passed on a vote of 5-0 with Commissioners Courtney,
Gavzy, Gothberg, Hartman and Row voting in favor.
7. Communications from Executive Director
a. Claims List No. 98-4
Commissioner Hartman moved approval of Claims List 98-4 in the amount of
$154,137.45. Commissioner Courtney seconded the motion, and the motion
passed on a vote of 5-0 with Commissioners Courtney, Gavzy, Gothberg,
Hartman and Row voting in favor.
b. Communications
(1) Monthly Report for April, 1998
The report was accepted.
(2) Waiting List Update
Mr. Harmening reported that staff's recommendation is that the waiting list
not be opened this year based upon the large number of applicants on the
lists compared to available units and trends in the turnover rate.
Commissioner Gothberg expressed her appreciation for the report.
(3) Revenue Recapture Update
Ms. Long reported that as of April 8, $11,518.00 has been recaptured by
the Housing Authority through the Minnesota Dept. of Revenue.
(4) Criminal Screening
Ms. Long reported that the criminal screening procedures have been
formalized. The out-of-state screening procedure has been implemented,
most of which is going smoothly, although certain states are requiring
fingerprints in order to release information. She explained that the process
59
of obtaining fingerprints is complicated and expensive. Ms. Long has
prepared an analysis for staff on this issue.
(5) Reimbursement from FEMA
Ms. Anderson reported that the Housing Authority received $1,125.00
from the Federal Emergency Management Agency (FEMA) for its claim
regarding flooding at Hamilton House last summer. She explained that
$1,125.00 is 75% of the deductible. She added that the Authority did
recover $5,027.75 from its flood insurance coverage.
(6) TRAILS Report - February, 1998
The report was accepted and filed.
8. Other
Mr. Harmening updated the Authority on legislative activities which affect St. Louis
Park.
Ms. Long commented on her resignation effective May 1. She expressed her appreciation
in working with the Authority.
Commissioners expressed their appreciation to Ms. Long.
Commissioner Gothberg said that she and Ms. Brownstein had been meeting at the new
Meadowbrook Manor Community Center earlier in the day, and they would like to
request that the Authority hold its May or June meeting at the Center. Mr. Harmening
said that staff will try to arrange for the May or June meeting to be held at Meadowbrook.
9. Adjournment
Commissioner Courtney moved to adjourn the meeting at 6:40 p.m. Commissioner
Hartman seconded the motion, and the motion passed on a vote of 5-0 with
Commissioners Courtney, Gavzy, Gothberg, Hartman and Row voting in favor.
Respectfully submitted,
____________________________
Walter Hartman
Secretary
min-april:gen78
60
Item 9c*
PARKS AND RECREATION ADVISORY COMMISSION
Minutes of Wednesday, April 15, 1998
First Floor Conference Room - City Hall
MEMBERS PRESENT: Martin, Stephansen, Wright, Davidman, Felt, Chubb
MEMBERS ABSENT: None
STAFF PRESENT: Gears, Voelker
GUESTS PRESENT: Barb Lemke and Jessica Minion from West Hennepin Adaptive
Rec
1. CALL TO ORDER - Meeting called to order by Mr. Martin at 7:35 p.m. following the
joint meeting with the Planning Commission.
2. ADJUSTMENTS TO THE AGENDA - Item 5A was corrected to say the Commission
did not support the proposal. Instead, they supported the idea of a letter of feasibility
going forward, a neighborhood garden and painting the outside of the building.
3. APPROVAL OF AMENDED MINUTES OF MARCH 11, 1998 - Motion to approve by
Ms. Felt, seconded by Mr. Davidman. Motion passed 6-0.
4. NEW BUSINESS
A) West Hennepin Adaptive Rec Presentation: Ms. Minion informed the
Commission about the history of WHCS including where they started and how
far they have come. Ms. Lemke explained to the Commission the different
recreation programs they offer which include dances and special events for all
ages and levels of disabilities. The Commission was also informed what cities
are included and where their funding comes from which includes fund-raisers
and donations.
5. OLD BUSINESS
A) Defining Relationship Between City and Community Organizations: Mr. Gears
gave the Commission an overview of previous discussions held on the two
drafts distributed. The Commission discussed minor changes of the drafts
recommending the two be combined into one. Motion to approve by Ms.
Stephansen, seconded by Mr. Chubb. Motion passed 6-0.
B) Black Tie Dinner Discussion: The Commission reviewed a list of silent auction
items along with potential award winners. Mr. Gears briefed the Commission
on what each of the potential award winners has done for the community. The
Commission will ask for a resume from each of the potential award winners
which will be reviewed at the next breakfast meeting on April 21st.
61
C) Youth Football Initiative Update: Mr. Martin updated the Commission on
public interest and past meetings. The Commission then reviewed “The Next
Step” discussing the goals which highlights the support and interest of the
parents.
D) Highway 7/Louisiana Avenue Study Update: The Commission was updated at
the joint meeting with the Planning Commission held earlier that evening.
6. COMMUNICATIONS -
A. Chair - None.
B. Commissioners
1. Mr. Chubb briefed the Commission on the Youth Activities Grant
program including who received the last grants and where the money
comes from to support this program.
2. Ms. Stephansen led a discussion with the Commission on the concept
of a master park plan. Ms. Stephansen suggested a consultant be
brought in to do this work.
3. Ms. Stephansen also requested a copy of the final document the Open
Space Task Force put together prior to the next meeting.
C. Staff
1. Southwest Regional Trail Update: Mr. Gears updated the Commission
on the trail project, funding and Hutchinson Spur negotiations.
2. Wolfe Park Update: The Commission was informed by Mr. Gears of
upcoming bid opening dates and schedule of the project including the
amphitheater.
3. City-Wide Trail Update: Mr. Gears expressed the City Council’s
interest in the City-Wide Trail project. The Commission was informed
a consultant will work with a Task Force on a comprehensive plan and
decide on funding options when the plan is complete.
4. Long-Term Park Improvement Plan: Mr. Gears informed the
Commission how this plan ties in with the Gym Space Task Force and
School District. The Commission was also informed that the City
Council liked the idea and these groups will get together to define the
needs.
7. ADJOURNMENT - Motion to adjourn the meeting was made by Ms. Wright and
seconded by Ms. Felt. Motion passed 6-0. Meeting was adjourned at 9:08 p.m.
Respectfully Submitted,
Stacy Voelker
62
Recording Secretary
63
City of St. Louis Park
City Council Agenda Item #11a
Meeting of May 18, 1998
11a. Walk-Up Service
Consider options to address the unexpectedly high volume of free walk-up
customers.
Action: Motion to authorize either option A or B as solution to walk-up issue.
Background:
On April 27, 1998, in a study session, council indicated its desire to discontinue the free walk-up
service offered as a part of our refuse contract. Also, Council requested that staff bring two
options for consideration addressing the large volume of free walk-up customers; one which
required all customers to pay for walk-up service, and one which phases out current free walk-up
customers.
Options:
Option A
Immediately discontinue free walk-up service. Require current free walk up customers to pay for
the service starting in August. A news release will explain the situation in non-accusatory way,
and explain that free walk-up service will no longer be offered. Also, a letter will be directly
mailed to each free walk-up household explaining that they will need to sign up for continued
service and they will be billed for it. All customer service personnel with Waste Management
and the City will be informed of the change and what to tell residents with questions.
Option A would provide an immediate and fair solution to the problem. Everyone would be
subject to the same requirements. No objective parameters would have to be developed. No
subjective judgments would have to be relied upon. There would be an immediate negative
response by the affected households.
Option B
Immediately discontinue free walk-up service. Phase out current customers by requiring a signed
city certification form to continue the service. The form would certify under penalty of perjury
that no one in the household is capable of bringing the garbage cans to the curb. All free walk up
households would be subject to inspection by city staff. A news release will explain that the free
service will no longer be offered. All customer service personnel with Waste Management and
the City will be informed of the change and what to tell residents requesting the service.
Option B would keep the problem from growing and attempt to speed the demise of the problem.
It would avoid an immediate negative response, but most likely only prolong the inevitable. It
would require considerable staff resources (conceivably 500 household inspections at 15 minutes
64
each for a total of 125 hours). It could also require some payment to Waste Management for the
continuing unforeseen high level of free walk-up customers.
Recommendation:
Staff recommends option A for an immediate solution to the problem. Even with the additional
fee of $4 per month, residents will see a savings over last year’s refuse rates. If our goal is to
Prepared by: Mike Roth, Refuse/Recycling Coordinator
65
City of St. Louis Park
City Council Agenda Item #11b*
Meeting of May 18, 1998
11b*. Renewal of the Property and Liability Insurance Program through the League
of Minnesota Cities Insurance Trust for 1998/99
The League of Minnesota Cities Insurance Trust has submitted the proposal and
premium quote for the annual renewal of property, liability and other coverage lines
for the City.
Action: Motion to approve the insurance program as submitted by the League
of Minnesota Cities Insurance Trust for the period 4/1/98 through
4/1/99.
Background:
Details on the renewal period were provided in a report to the Council for the Study Session of
May 11th. The total premium for all lines of coverage including applicable agent fees is up from
the 97/98 coverage year by $5,911 or 2.99%.
The summary of insurance coverage and costs is detailed on the following page.
Analysis:
At this time last year, premiums dropped significantly - by more than 16%. This reflected the
League’s growing financial strength as well as favorable loss experience. In contrast to this year,
the premiums have increased slightly. The most significant factor is the increase in the statutory
limit of liability from $600,000 to $750,000.
Prepared By:
Kathleen McBride, Director of Finance
66
Summary of Insurance
Coverage and Costs
Historical Trends
April 1st April 1st April 1st April 1st April 1st 98/99 compared to 97/98
94/95 95/96 96/97 97/98 98/99 Change
LMCIT LMCIT LMCIT LMCIT LMCIT $%
Type of Coverage
LMCIT:
Property $23,543 $23,864 $22,898 $15,319 $15,805 $486 3.17%
Limits:31,409,400 33,523,500
Rate (per 00's)0.075 0.071
Inland Marine $1,367 $1,634 $2,559 $2,525 $2,916 $391 15.49%
Automobile $15,535 $16,872 $19,143 $17,920 $17,623 ($297)-1.66%
$600,000 CSL $750,000 CSL
Liability Deductible:50,000 50,000 50,000 50,000 50,000
Comprehensive Deductible:50,000 50,000 50,000 50,000 50,000
Collision Deductible:50,000 50,000 50,000 50,000 50,000
General Liability $147,118 $176,011 $171,048 $139,340 $144,135 $4,795 3.44%
$600,000 CSL $750,000 CSL
Liability Deductible:25,000 50,000 50,000 50,000 50,000
Open Meetings Law Defense $5,425 $3,160 $2,565 $4,265 $4,717 $452 10.60%
Crime/Employee Bonds
& Faithful Performance $3,032 $1,916 $1,669 ($247)-12.89%
Boiler & Machinery $5,205 $6,919 $7,265 $346 5.00%
($1,000 deductible)
NON-LMCIT:
Boiler & Machinery 6,134 6,432
SUBTOTAL - PREMIUMS 199,122 227,973 226,450 188,204 194,130 $5,926 3.15%
Agent Fee:9,000 9,500 9,800 9,800 9785 ($15)-0.15%
TOTAL COSTS $208,122 $237,473 $236,250 $198,004 $203,915 $5,911 2.99%
67
City of St. Louis Park
City Council Agenda Item #11c*
Meeting of May 18, 1998
11c*. Hennepin County Municipal Recycling Grant Agreement
Consider approval of Grant Agreement with Hennepin County for distribution of
SCORE funds.
Action: Motion to approve the Municipal Recycling Grant Agreement and
authorize the Mayor and City Manager to execute the Agreement on
behalf of the City.
Background:
On February 2, 1998, Council adopted by consent a resolution authorizing application for a
Hennepin County grant to fund the City’s curbside recycling program. That application has been
accepted and the County has sent the agreement for execution by the City.
The grant funds are a disbursement to municipalities with acceptable recycling programs of
SCORE funds recieved by the County. The money is divided based upon the ratio of households
served by the City versus the number of households served curbside in the County. The City’s
portion of the grant funds will not exceed $111,731. Payments will be made in two parts: one
after the Agreement is signed by all parties and submittal of our final report for 1997 (included in
our application); the second is after our semi-annual report for 1998 (due August 14, 1998). The
Agreement is contingent on the City meeting the goal of recycling 18% of its waste stream. Our
final report for 1997 indicated a rate of 20%.
Attachments:
Municipal Recycling Grant Agreement (on file in City Clerk’s Office)
Prepared By:
Mike Roth, Refuse/Recycling Coordinator
68
City of St. Louis Park
City Council Agenda Item 11d*
Meeting of May 18, 1998
11d*. Amendments to the By-laws of the Neighborhood Revitalization Commission
(NRC)
Approval of amended by-laws of the NRC to bring the by-laws into conformance
with the changes adopted in the amendment to the NRC enabling ordinance approved
May 18, 1998.
Action: By consent, motion to approve the amendment to the by-laws of the
Neighborhood Revitalization Commission
Background:
At a study session on April 13th, the City Council discussed, with staff and the Neighborhood
Revitalization Commission, proposed changes to its enabling ordinance and by-laws. On May
4th, the City Council approved the first reading of the ordinance to amend the enabling ordinance
of the Commission and set second reading for May 18th. The proposed changes to the ordinance
refine the Commission’s purpose and goals, change the membership of the Commission from 11
to 7 and allow for Joint Chairpersons. The amended by-laws are being submitted to the Council
for acceptance to incorporate those changes into this document. A copy of the amended by-laws
is attached with deletions to the document identified with a strike-through and additions
underlined.
Attachment:
Proposed By-laws
By: Janice Loftus, Administrative Secretary, Community Development
69
Neighborhood Revitalization Commission City of St. Louis Park, Minnesota
Adopted August 26, 1992
Amended November 1, 1993
Amended October 9, 1996
Amended May 18, 1998
BY-LAWS
RULES OF PROCEDURE
Article I - Policy
It shall be the purpose of the St. Louis Park Neighborhood Revitalization Commission to
actively pursue the enhancement of our City’s neighborhoods and support their continued
advancement. The Neighborhood Revitalization Commission shall operate pursuant to these By-
Laws and the ordinance as amended, which established the Commission.
Article II - Members
Section 1. The Neighborhood Revitalization Commission shall consist of 11 7 members
who are appointed by the City Council.
Section 2. The City Council may elect to reserve one seat to be shared by two youth
members.
(Articles II through VII to be renumbered)
Article III - Officers and Their Duties
Section 1. At its first meeting in January of each year, the Commission shall conduct an
annual organizational meeting and shall elect from its membership a joint two or three member
Chair a Chair and a Vice-chair. The Planning Coordinator or her/his designate shall be the
Secretary of the Commission. The City Manager shall assign appropriate staff resources to
provide support to the Commission, including a staff person to serve as the Secretary of the
Commission.
Section 2. The Chairpersons and Vice-chair shall take office immediately following their
election and shall hold office for a term of one year and until their successors are elected and
assume office.
Section 3. The Chairpersons shall preside at all meetings, appoint committees, and perform
such other duties as may be ordered by the Commission.
70
Section 4. The Vice-chair shall act in the capacity of the Chair in the absence of the Chair.
In the event the office of the Chair becomes vacant, the Vice-chair shall become Chair, and the
Commission shall elect a successor to the office of Vice-chair for the unexpired term.
Article IV - Election of Officers Executive Committee
Section 1. Nominations of officers for the Joint Chairperson positions shall be made from
the floor at the annual organization meeting and the elections shall follow immediately thereafter.
Section 2. A The candidates receiving the vote of a majority of the entire membership of the
Commission shall be declared elected.
Section 3. Vacancies in offices the Joint Chairperson position shall be filled by regular
election procedures for the unexpired term.
Article V- Special Committees
Section 1. The Chairperson of The Joint Chairpersons of the Commission shall appoint
such special committees as may be recommended by the Commission or such other Committees
as is deemed advisable. Such special committees shall perform such tasks as may be assigned to
them and may include members of the community at large in addition to members of the
Commission. Special Committees may be dissolved by the Joint Chairpersons Commission
Chairperson or the Commission.
Article VI - Meetings
Section 1. The Commission shall hold regular meetings at 7:00 p.m. according to the
following schedule: on the second and/or fourth Wednesday of each month, except for August
when no meeting will be held and for November and December when the meeting shall occur on
the second Wednesday of the month, provided however, that when the day fixed for any regular
meeting of the Commission falls upon any of the following holidays: Ash Wednesday,
Chanukah, Christmas, Halloween, Independence Day, New Year's Day, Passover (first two nights
and last two nights), Rosh Hashanah, Shavout, Sukkot and Yom Kippur, such meeting shall be
held at the same hour on the next succeeding Thursday not a holiday. (For Chanukah, Christmas,
Rosh Hashanah, Shavout, Sukkot and Yom Kippur, the holiday includes the evening before the
holiday.) All regular meetings of the Commission shall be held in the City Hall of the City.
71
Section 2. The A joint Chairperson or any four members of the Commission may call a
special meeting of the Commission after having given notice not less than twenty-four hours in
advance of such meeting to each member of the Commission. Such notice shall be delivered
personally to each member or be left at the member's usual place of residence with a person of
suitable age and discretion then residing therein, or written notice thereof shall be left in a
conspicuous place at the residence if no such person be found there.
Section 3. A quorum shall consist of a simple majority of the current adult membership of
the Commission. Passage of any matter before the Commission shall require the presence of a
quorum and the affirmative vote of a majority of the quorum.
Section 4. Voting on regular motions shall be by voice and will be recorded by yeas and
nays unless a roll call is requested by a member of the Commission.
Section 5. In all points not covered by these rules, the Commission shall be governed on its
procedure by Robert's Rules of Order.
Section 6. All regular and special meeting, records, and accounts shall be open to the
public.
Article VII - Order of Business
Section 1. The order of business shall be as follows:
1. Call to Order/Roll Call
2. Approval of Agenda
3. Reports/Comments of Staff/Commission
4. Approval of Minutes
5. Unfinished Business
6. New Business
7. Reports from Subcommittees
6. Communications
7. Miscellaneous
8. Next Meeting/Agenda Set Agenda for Next Meeting
9. Meeting Evaluation
10. Adjournment
Section 2. Unless objection is made by motion of the Commission, the Presiding Officer
joint Chairpersons may modify the foregoing order of business in order to accommodate citizens
present or to expedite the business of the Commission.
72
Section 3. Unless a reading of the Commission meeting minutes is requested by a member
of the Commission, such minutes may be approved without reading if the secretary has
previously furnished each member with a copy thereof.
Section 4. Any person desiring to address the Commission shall first secure the permission
of the Presiding Officer Joint Chairpersons to do so.
Article VIII - Miscellaneous
Section 1. The Commission may suspend any of these rules by motion upon an affirmative
vote of a majority of the entire membership.
Section 2. Any dispute between or amongst the Joint Chairpersons, or special committees
of the Commission, relating to the performance of their duties will be resolved by a majority vote
of the Commission.
Section 3. These rules may be amended at any regular or special meeting by an affirmative
vote of a majority of the entire membership after notice in writing, containing the form of the
section as it will appear if amended as proposed, shall have been given at least five days prior to
the meeting at which such vote will be taken. Any amendments shall be submitted to the City
Council upon their adoption by the Commission. Any amendments shall be deemed to be
approved by the City Council unless the City Council takes action to modify said by-laws or
amendments within thirty (30) days after submission.