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2023/05/15 - ADMIN - Agenda Packets - City Council - Regular
AGENDA MAY 15, 2023 The St. Louis Park City Council is meeting in person at St. Louis Park City Hall, 5005 Minnetonka Blvd. in the council chambers located on 3rd floor. Members of the public can attend the meeting in person, watch by web stream at bit.ly/watchslpcouncil, or watch on local cable (Comcast SD channel 17/HD channel 859). You can provide comments on agenda items for the regular EDA or city council meetings in person or by emailing your comments to info@stlouispark mn.gov by noon the day of the meeting. Comments must be related to an item on the meeting agenda. Comments will be shared with the city council by provi ding copies for their review at the meeting. Public comments are generally not taken during study sessions. Recordings of city council meetings are available to watch on the city’s YouTube channel at https://www.youtube.com/user/slpcable, usually within 24 hours of the end of the council meeting or study session. 6:20 p.m. Economic Development Authority meeting 1.Call to order. a.Roll call. 2.Approve agenda. 3.Minutes. a.EDA meeting minutes of May 1, 2023. 4.Consent items. a.Approve EDA disbursements for period ending April 21, 2023. 5.Public hearings – none. 6.Regular business – none. 7.Communications and announcements. 8.Adjournment. 6:30 p.m. City council meeting 1.Call to order a.Roll call. b.Pledge of Allegiance. 2.Approve agenda. 3.Presentations. a.St. Louis Park Parktacular Ambassador program b.Rutager West retirement recognition. c.Recognition of donations. 4.Minutes. a.City council meeting minutes of April 3, 2023 b.City council study session minutes of April 10, 2023 Agenda EDA/city council meeting of May 15, 2023 c.City council meeting minutes of April 17, 2023 d.City council special study session minutes of April 17, 2023 e.City council meeting minutes of May 1, 2023 5.Consent items – business that generally does not require discussion or separate action. Consent items are acted upon by one motion. If a separate vote is desired by either a council member or a member of the public, that item may be moved to an appropriate section of the agenda under regular business. a.Resolution recognizing Facilities Manager Rutager West. b.Resolution approving a conditional use permit to allow the construction of the Corsa apartment building at 3440 Beltline Blvd. c.Resolution approving a conditional use permit to allow the construction of the Risor apartment building at 3510 Beltline Blvd. d.Resolution accepting donations to parks and recreation department. e.Resolution authorizing a special assessment for the repair of the sewer service line at 3005 Brunswick Ave. S. f.Resolution authorizing a special assessment for the repair of the sewer service line at 5917 34th St. W. g.Temporary on-sale intoxicating liquor license – St. Louis Park Emergency Program (STEP). h.Resolution removing permit parking restrictions at 2940 Salem Ave. i.Resolution authorizing bank signatories. 6.Public hearings. a.Consider approval of off sale intoxicating liquor license for Minnesota Fine Wines & Spirits, LLC dba Total Wine & More for premises located at 8100 MN-7. 7.Regular business. a.First reading of an ordinance to reduce the amount of required parking for AC Hotel by Marriott. b.First reading of an ordinance adjusting allowable hours for construction. c.First reading of amendments to the tenant protection ordinance. d.Resolution approving 2023 – 2028 organics recycling collection contract. 8.Communications and announcements. 9.Adjournment. Agenda EDA/city council meeting of May 15, 2023 Immediately following city council meeting – special study session Discussion items 1. 5 min. Community and civic engagement system kick off 2. 45 min. Engagement strategies for city council meetings 3. 30 min. Neighborhood revitalization grant program Written reports 4. Racial equity and inclusion system wrap up 5. Beltline station redevelopment update St. Louis Park Economic Development Authority and regular city council meetings are carried live on civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for video on demand replays. If you need special accommodations or have questions about the meeting, please call 952.924.2505. Meeting: Economic development authority Meeting date: May 1, 2023 Minutes: 3a Unofficial minutes EDA meeting St. Louis Park, Minnesota May 1, 2023 1. Call to order. President Mohamed called the meeting to order at 6:20 p.m a. Roll call Commissioners present: President Nadia Mohamed, Tim Brausen (arrived 6:23 p.m.), Sue Budd, Lynette Dumalag, Yolanda Farris, Margaret Rog, and Jake Spano Commissioners absent: none. Staff present: Executive Director (Ms. Keller), Deputy Executive Director (Ms. Walsh), Economic Development Coordinator (Mr. Hunt), Community Development Director (Ms. Barton), City Attorney (Mr. Mattick), Senior Planner (Mr. Walther), Housing Supervisor (Ms. Olson), 2. Approve agenda It was moved by Commissioner Budd, seconded by Commissioner Spano to approve the EDA agenda as presented. The motion passed 6-0 (Commissioner Brausen absent). 3. Minutes. a. EDA meeting minutes of April 17, 2023 It was moved by Commissioner Rog, seconded by Commissioner Brausen, to approve the EDA meeting minutes of April 17, 2023, as presented. The motion passed 7-0. 4. Consent items – none. 5. Public hearings – none. 6. Regular business a. Resolution approving the contract for private development between the city and Project for Pride in Living (PPL)/PPL Union Park Community Limited Partnership Mr. Hunt presented the staff report. City council meeting of May 1, 2023 (Item No. 3a) Page 2 Title: EDA meeting minutes of May 1, 2023 Commissioner Dumalag asked about the lower property tax rate approved by the state legislature. Mr. Hunt stated there is legislation in the house and senate that would reduce from .75% to .25%. Commissioner Dumalag asked if the terms of the city’s deal with PPL were predicated by this or by something else. Mr. Hunt stated if the legislature approves this, then the re development contract would be effective and the developer would pay the lesser of 1/3 of the amount of the tax reduction or payment of just under $14,000, whichever is less. Commissioner Brausen noted this project is a small subsidy compared to others given for these deeply affordable units. He stated this is a very good investment and meets the city’s climate action goals and the developer has agreed to meet our racial equity goals on hiring as well, adding he is supportive of this project. Commissioner Rog agreed as well and stated this project is an excellent example of the benefi ts of working with a non-profit developer. She added there are excellent outcomes here also with 50% affordability at 30-60% AMI and larger units for a $450,000 loan vs. TIF allocations . She stated she is thrilled with this kind of a project and would like to see more of them. Commissioner Budd added her support for the project, noting she is excited to see it moving forward. President Mohamed added she is overjoyed to see a 4-bedroom unit here and is very supportive of the project as well. She added she would like to see more projects like this in St. Louis Park. It was moved by Commissioner Dumalag, seconded by Commissioner Budd, to adopt Resolution No. 23-12 approving the contract for private development between the city and Project for Pride in Living (PPL)/PPL Union Park Community Limited Partnership. The motion passed 7-0. 7. Communications and announcements – none. 8. Adjournment. The meeting adjourned at 6:30 p.m. ______________________________________ ______________________________________ Melissa Kennedy, Secretary President Nadia Mohamed Meeting: Economic development authority Meeting date: May 15, 2023 Consent agenda item: 4a Executive summary Title: Approve EDA disbursements Recommended action: Motion to approve EDA disbursement claims for the period of March 25th through April 21st, 2023. Policy consideration: Does the EDA approve disbursements in accordance with Article V of the EDA bylaws? Summary: The finance division prepares this report monthly for the EDA to review and approve. The attached reports show both EDA disbursements paid by physical check and those by wire transfer or Automated Clearing House (ACH) when applicable. Financial or budget considerations: Review and approval of the information follows the EDA’s bylaws and provides another layer of oversight to further ensure fiscal stewardship. Strategic priority consideration: Not applicable. Supporting documents: EDA disbursements Prepared by: Huy Le, accounting specialist Reviewed by: Cheyenne Brodeen, administrative services director Approved by: Kim Keller, city manager CITY OF ST LOUIS PARKR55CKS2 LOGIS400V Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/21/20233/25/2023 - Amount ObjectVendorBU Description 366.00BRAUN INTERTEC CORPORATION 4300 36 1/2 (affordable comm)OTHER CONTRACTUAL SERVICES 366.00 7,677.50HKGIDEVELOPMENT - EDA G&A PLANNING 7,677.50 286.00KENNEDY & GRAVEN MTKA BLVD PROPERTIES LEGAL SERVICES 3,072.004300 36 1/2 (affordable comm)LEGAL SERVICES 198.00WEST END TIF DIST G&A LEGAL SERVICES 132.00CSM TIF DIST G&A LEGAL SERVICES 2,051.00DEVELOPMENT - EDA G&A LEGAL SERVICES 304.50MILL CITY G&A LEGAL SERVICES 6,043.50 75,000.00METROPOLITAN CONSORTIUM OF COMMUNITY DEVELOPMENT - EDA BALANCE SHEE LOAN RECEIVABLE - LONG TERM 75,000.00 4,950.00RUBY ANDREA DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICES 4,950.00 55,751.81ST LOUIS PARK CONV & VISITORS BUREAU CONVENTION & VISITORS BUREAU COST REIMBURSEMENT-CVB 55,751.81 1,007.12THE PARK THEATER COMPANY PUBLIC ART OTHER CONTRACTUAL SERVICES 1,007.12 2,100.00TWIN CITY OUTDOOR SERVICES INC 4300 36 1/2 (affordable comm)OTHER CONTRACTUAL SERVICES 2,100.00 245.98XCEL ENERGY 4300 36 1/2 (affordable comm)ELECTRIC SERVICE 245.98 Report Totals 153,141.91 Economic Development Authority Meeting of May 15, 2023 (Item 4a) Title: Approve EDA disbursements for period ending April 21, 2023 Page 2 Meeting: City council Meeting date: May 15, 2023 Presentation: 3a Executive summary Title: St. Louis Park Parktacular Ambassador program Recommended action: None. The purpose of this presentation is for the council to learn about the ambassador program and meet the city’s current ambassadors. Policy consideration: None at this time. Summary: The St. Louis Park Parktacular Ambassadors represent and promote the St. Louis Park community and the Parktacular festival through participation in community festivals throughout MN and WI. In addition, as goodwill ambassadors for the St. Louis Park community they volunteer with numerous service projects and community outreach efforts including: • St. Louis Park elementary schools family fun nights and school carnivals • Special Olympics sports tournaments • STEP food and essentials drives • Park clean ups • “Teaming Up for Teens” backpack packing Ambassadors are residents or students within the city and include elementary, middle school, young adults, and senior members of our community. As an inclusive program, St. Louis Park is one of three communities who have representation from children, young adults, and seniors and the program directors are especially proud of the racial and ethnic diversity amongst program members. Ambassadors are public servants and demonstrate that St. Louis Park is a place where all ages, religions, and ethnicities can li ve, learn, and participate in a strong community. Marla Destache, co-director, will be in attendance to give a short presentation and introduce program ambassadors. Financial or budget considerations: None Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: None. Prepared by: Melissa Kennedy, city clerk Approved by: Cindy Walsh, deputy city manager Meeting: City council Meeting date: May 15, 2023 Presentation: 3b Executive summary Title: Rutager West retirement recognition Recommended action: Mayor to read resolution and present certificate recognizing Rutager West for his years of service to the City of St. Louis Park. Policy consideration: None at this time. Summary: City policy states that employees who retire or resign in good standing with over 20 years of service will be presented with a resolution from the mayor, city manager and city council. Rutager West will be in attendance for the presentation. The mayor is asked to read the resolution in recognition of his years of service to the city. Financial or budget considerations: Not applicable. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Rita Vorpahl, HR director Approved by: Cindy Walsh, deputy city manager City council meeting of May 15, 2023 (Item No. 3b) Page 2 Title: Rutager West retirement recognition Resolution No. 23-____ Resolution recognizing the contributions and expressing appreciation to Facilities Manager Rutager West Whereas Rutager West began his employment with the City of St. Louis Park over 27 years ago as a maintenance worker for the facilities maintenance division of the public works department, working evenings at the police station; and Whereas Rutager’s dedicated service and work ethic to all aspects of building maintenance and remodeling allowed him to rise to facilities field supervisor and then to facilities division manager in the building and energy department. Rutager spent 15 years as a public service worker, eight years as facilities field supervisor, and the remaining four years as facilities manager; and Whereas Rutager has been involved or taken the lead on most city office remodeling, including performing as general contractor for the recent council chambers remodeling ; and Whereas Rutager has within days engaged new employees and made them feel welcome, knowing the names of nearly all city employees and offering a bit of sweetness to all by selflessly providing a constantly filled candy dish outside his office; and Whereas his knowledge and understanding of building systems, knowing every detail of every building, and commitment to our climate action plan has been integral in helping fine- tune Westwood Hills Nature Center to being a net -zero building; and Whereas Rutager plans to enjoy many years of retirement by working on his extensive list of house projects, creating in his woodworking shop, restoring and driving his classic Porsche ; and Now therefore be it resolved that the city council of the City of St. Louis Park, Minnesota, by this resolution and public record, would like to thank Facilities Manager Rutager West for his great contributions and over 27 years of dedicated service to the City of St. Louis Park and wish him the best in his retirement. Reviewed for administration: Adopted by the city council May 15, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: May 15, 2023 Presentation: 3c Executive s ummary Title: Recognition of donations Recommended action: Mayor to announce and express appreciation for the following donation and grant being accepted at the meeting and listed on the consent agenda. From Donation For The Search Institute $2,500 Westwood Hills Nature Center - installation of memorial bench and tree planting to honor Jolene Roehlkepartain Tony & Claire Justiniano $2,200 Westwood Hills Nature Center - installation of memorial bench to honor Marilynn Skantz Jim & Sally Hodge $100 Westwood Hills Nature Center – park enhancements or program needs to honor Elizabeth Rounds Steve & Sally Brown $25 Westwood Hills Nature Center – park enhancements or program needs to honor Elizabeth Rounds P. Beadle $50 Westwood Hills Nature Center – park enhancements or program needs to honor Ali Sipkins Arlyce Wiersma $25 Westwood Hills Nature Center – park enhancements or program needs to honor Betty Engebretsen Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: None. Prepared by: Melissa Kennedy, city clerk Approved by: Kim Keller, city manager Meeting: City council Meeting date: May 15, 2023 Minutes: 4a Unofficial minutes City council meeting St. Louis Park, Minnesota April 3, 2023 1. Call to order. Mayor Spano called the meeting to order at 6:30 p.m. 1a. Pledge of allegiance 1b. Roll call Councilmembers present: Mayor Jake Spano, Tim Brausen, Sue Budd, Lynette Dumalag, Yolanda Farris, Nadia Mohamed, and Margaret Rog Councilmembers absent: none. Staff present: City manager (Ms. Keller), City Attorney (Mr. Mattick), Deputy City Manager (Ms. Walsh), Community Development Director (Ms. Barton), Communications Manager (Ms. Smith), Recreation Supervisor (Ms. Abernathy) Guests: Derek Reise, STEP and St. Louis Park Rotary 2. Approve agenda. The agenda was approved, as presented, by general consensus. 3. Presentations. 3a. Arbor Day and Arbor month proclamation Mayor Spano read the proclamation declaring May 13, 2023 as Arbor Day and May as Arbor month. Councilmember Rog noted it was sad to see tree branches down over the weekend due to the weather, but added it was good to see city crews take care of that as well. She added it is important to keep trees healthy by trimming off dead limbs. Councilmember Brausen added this impacts climate response for every tree. He noted he was sad to see tree crews in his neighborhood again taking out trees with ash borer, and he supports additional spending by the city to help those who must take down trees on their properties. He referenced the tree trust program, and added the city should also have an ash borer fund in place to help residents. He would like to discuss this in an upcoming budget meeting. City council meeting of May 15, 2023 (Item No. 4a) Page 2 Title: City council meeting minutes of April 3, 2023 3b. Recognition of donations. Mayor Spano recognized a $1,500 donation from the St. Louis Park Rotary Club for the summer concert series. Mr. Reise stated this is one of many ways Rotary supports the city, adding donations were collected to give back to the city. He stated this will continue for years to come. Ms. Abernathy thanked the city council and Rotary for their support of the summer concert series, adding they work to support diverse groups to perform. 4. Approval of minutes. 4a. Study session minutes of Jan. 9, 2023 Councilmember Dumalag noted a correction on page 4. It should read, “she noted Commissioner Connelly will be the Chair of the Hennepin County Housing and Redevelopment Authority, adding she is interested in how she will lead, as well as chair of the Health and Human Services Committee.” It was moved by Councilmember Brausen, seconded by Councilmember Mohamed, to approve the study session minutes of Jan. 9. 2023, as amended. The motion passed 7-0. 4b. City council meeting minutes of Feb. 6, 2023 4c. City council meeting minutes of Feb. 21, 2023 4d. City council meeting minutes of March 6, 2023 It was moved by Councilmember Brausen, seconded by Councilmember Rog, to approve the city council meeting minutes from Feb. 6, 2023, Feb. 21, 2023, and March 6, 2023, as presented. The motion passed 7-0. 5. Approval of agenda and items on consent calendar. 5a. Designate JL Theis, Inc. the lowest responsible bidder and authorize execution of a contract in the amount of $578,881.66 for the 2023 Alley Reconstruction Project no. 4023-1500. 5b. Approve a temporary on-sale intoxicating liquor license for Church of the Holy Family at 5925 West Lake Street on April 22, 2023. 5c. Authorize the mayor and city clerk to sign the resolution, joint powers agreement, and court services subscriber amendment for… 5d. Approve temporary extension of the licensed premises for one-day events at Copperwing Distillery, located at 6409 Cambridge Street. City council meeting of May 15, 2023 (Item No. 4a) Page 3 Title: City council meeting minutes of April 3, 2023 5e. Resolution No. 23-041 accepting work and authorizing final payment in the amount of $10,669.90 for the sanitary sewer mainline rehabilitation project with Hydro-Klean, LLC - city contract no. 40-22. 5f. Resolution No. 23-042 approving acceptance of donation from the Rotary Club of St. Louis Park in the amount of $1,500 for the Parks and Recreation Summer Concert Series. 5g. Designate Create Construction LLC, the lowest responsible bidder, and authorize execution of a contract with the firm in the amount of $199,975.00 for concrete replacement – Project No. 4023-0003. 5h. Accept for filing city disbursement claims for the period of February 25 through March 24, 2023. It was moved by Councilmember Dumalag, seconded by Councilmember Brausen, to approve the agenda as presented and items listed on the consent calendar; and to waive reading of all resolutions and ordinances. The motion passed 7-0. 6. Public hearings – none. 7. Regular business – none. 8. Communications, information, and announcements. The following written reports were provided for council information. 8a. No truck signage. 8b. Connected infrastructure system - status update of items from last year. 8c. Watermain vulnerability assessment update. 8d. Business terms for redevelopment contract with Project for Pride in Living. 9. Adjournment The meeting adjourned at 6:45 p.m. ______________________________________ ______________________________________ Melissa Kennedy, city clerk Jake Spano, mayor Meeting: City council Meeting date: May 15, 2023 Minutes: 4b Unofficial minutes City council study session St. Louis Park, Minnesota April 10, 2023 The meeting convened at 6:35 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Sue Budd, Yolanda Farris, Lynette Dumalag, Nadia Mohamed, and Margaret Rog Councilmembers absent: none. Staff present: city manager (Ms. Keller), deputy city manager (Ms. Walsh), engineering director (Ms. Heiser), building and energy director (Mr. Hoffman), public works director (Mr. Hall), chief building official (Mr. Skallet), community development director (Ms. Barton), racial equity and inclusion director (Ms. Guess), communications and technology director (Ms. Smith), interim finance director (Ms. McGann), administrative services director (Ms. Brodeen) Guests: None. 1. American Rescue Plan Act (ARPA) spending recommendations Ms. McGann and Ms. Brodeen presented the staff report. Councilmember Dumalag asked about the $1.5 million ARPA dollars spent to date related to the watermain break, if that was a not to exceed number. Ms. McGann stated yes. Councilmember Dumalag noted the city could end up paying less than this, and asked the final amount will be known. Ms. Keller stated the program runs through August, so final numbers would be known by September. Councilmember Dumalag asked how many city-owned households would be affected by funding. Ms. Walsh stated there is not a specific number known by housing staff, but there is an opportunity for all eligible households to have energy improvements. Councilmember Dumalag asked if Vision 4.0 is based on 3.0 and if it is similar work. Ms. Brodeen stated the work is similar, but the approach could be different based on what has changed in the last 10 years and what the community wants to learn from the process. The proposed amount is an anticipated number to start the process. Councilmember Brausen asked if the $1.5 million is related to the ongoing litigation. Ms. Keller stated no, it is related to program measures and related administrative costs. Councilmember Brausen asked if residents were still looking at litigation and if there is a statute of limitations. Ms. Keller stated the city attorney would need to weigh in on that. Mayor Spano noted the council had discussed investments around climate, and added he did not see that in the report. He suggested staff look further into this and come back with some City council meeting of May 15, 2023 (Item No. 4b) Page 2 Title: City council study session minutes of April 10, 2023 suggestions. Ms. McGann noted the council has until 2024 to decide on the expenditures, and then there is a reporting process that follows. Mayor Spano stated he supports upgrading the city’s software as well as regular updates. He added he is also interested in the race equity project and civic engagement issues. Councilmember Mohamed added allocating funds for internal services as well as projects. She stated her priority for the ARPA funds would be to take some of the burdens off taxpayers, especially considering the issues over the last two years. She added she would like to support and invest in internal vs. external projects. Councilmember Rog stated she is also supportive of the software upgrade and the financial services contract. She noted public health projects being su pported by ARPA dollars, and she stated she struggles with not supporting STEP in this area, adding it is the responsibility of government to help residents get the support they need. She stated at the local level there are things the city can do for criti cal services and because the city has been a close partner with STEP, there is an assumption there will be support from the city. She stated she would like consideration for these funds to support STEP. She added the visioning process, which will be robust, is also a good project and valuable to support. She added all these projects depend on the rest of the budget as well. Councilmember Mohamed asked if STEP was the only service to request support. Ms. Keller stated Children First also asked for support. Councilmember Mohamed stated opening that door will allow others to ask for funding. She asked about the criteria that would be needed and it would be unfair to other agencies if the council only considers the request from STEP. Councilmember Rog stated the only reason she would want to support STEP is because of the public health aspect and social services and housing they support. Councilmember Mohamed stated she is a big supporter of STEP, adding her family has benefited from S TEP over the years, however reiterated she has concerns if the council supports STEP, they will need to also support other agencies. Mayor Spano noted the council has directed funds to STEP for many years. Ms. Keller confirmed there has been an annual allocation to STEP. Mayor Spano stated this will need to be discussed further, adding it also opens a broader discussion as to where the city is as a primary funder, and how that looks going forward. Councilmember Rog agreed and stated in the past the council has supported organizations such as Perspectives, The Nest and STEP. She stated opportunities and needs have lined up so this is a good opportunity to provide additional support for STEP through ARPA dollars. She added she is open to further conversation also. Councilmember Brausen stated he agrees with Councilmember Rog on this issue, pointing out that 9-10% of residents receive assistance from STEP, and he supports that relationship, and the work they do within the city. City council meeting of May 15, 2023 (Item No. 4b) Page 3 Title: City council study session minutes of April 10, 2023 Councilmember Budd also supports the software upgrade and the financial services contract. She added she also would like to further discuss supporting external agencies such as STEP. Councilmember Farris added she agrees with Councilmember Rog’s comments, noting STEP as well as other agencies have supported St. Louis Park and she would like to discuss supporting other agencies as well. She stated she supports race equity and community/civic engagement and needs more discussion on the additional items. Councilmember Dumalag noted she also supports the software upgrade and the financial services contract. She is open to funding requests from external agencies but is concerned this will be perceived as a philanthropic venture and would like to have a conversation on allocations to agencies and a broader conversation on whether this is operating or capital. Councilmember Mohamed stated she is not opposed to supporting external agencies but does want to have a conversation and look at what is fair and consistent across the board. Councilmember Budd agreed with the five (5) areas proposed but is interested in a further conversation on external agencies. Councilmember Rog added she has some questions around the community visioning process and wants to be cognizant of consultant fees and processes. She supports the other categories but is concerned about the energy improvement projects and what they are. She also has concerns about the Cedar Lou project costs as well. Councilmember Dumalag stated she is flexible on the other projects and agrees with the 5 areas discussed. Mayor Spano stated there seems to be broad support for the software upgrades and financial services contract, while there are still questions about the other areas of funding. He proposed there will need to be more conversation around these areas, and about support of external agencies. He stated STEP provides great support to the community, and the city supports them as well through ongoing funding, but this will also provide opportunity to clarify why the city supports certain organizations. Councilmember Rog stated her understanding is ARPA funding can be used to support public health work, and there is a clear line between what is supported and what is not, and the criteria. The council agreed to put $250,000 of the ARPA funding aside for a discussion on potential outside agency support. Mayor Spano added four (4) councilmembers want the civic and community engagement projects to move forward, and do not support pulling dollars away from this. Ms. Keller summarized that the $517,000 projects are supported and will move forward. She added $250,000 will be used to carve out additional projects from those listed as well as provide further clarity on these projects, and a convers ation will be set up for council to discuss supporting non-profits within the city. City council meeting of May 15, 2023 (Item No. 4b) Page 4 Title: City council study session minutes of April 10, 2023 2. Public sewer and water utilities protection program Mr. Hoffman, Mr. Hall and Mr. Skallet presented the report. Mayor Spano noted this would be a fee for service, so he would suggest a different way to incent residents, such as a step-fee schedule. Mr. Hoffman stated follow-up would take time and resources, but the council would make the final decision on fees. Councilmember Rog asked if single-family homes would also be subject to this program. Mr. Hoffman stated yes, explaining state law requires backflow to be tested annually, and the city would administer this program. For homes it would be primarily for boilers and inground irrigation systems. Councilmember Brausen asked if someone with a non-operational inground irrigation system would be required to get this protection. Mr. Skallet stated no, it would not be required for a non-operational system. Councilmember Farris asked about inground irrigation systems on multi -family properties. Mr. Skallet stated those would have the protection system included. Councilmember Budd asked if multi-family property owners would now need to have inspections and pay fees for this program. Mr. Hoffman stated yes, that is correct. The council stated they are supportive of this program. 3. Bulk material containers in the right-of-way Ms. Heiser presented the report. She noted the policy question for council consideration is whether bulk material containers should be allowed in the right -of-way. Councilmember Budd stated she is supportive of this, adding it should be offered for a resident who does not have adequate space on their property. Councilmember Mohamed agreed. Councilmember Dumalag stated residents have contacted her when there is a construction site, noting she also is supportive. She agreed with the comments about winter restrictions, and, if long-term storage, she would not want to see months for this. Councilmember Rog stated she is supportive when there is not space on one’s own property, adding she would like to see more enforcement on “bagsters”. She added sometimes projects are done in winter, so she would not be comfortable prohibiting them in winter. Councilmember Farris also agreed that if residents do not have space on their own property, they should be allowed to keep bulk material containers in the right -of-way. City council meeting of May 15, 2023 (Item No. 4b) Page 5 Title: City council study session minutes of April 10, 2023 Councilmember Brausen stated most folks do have a driveway and if their project is temporary, then the dumpster can be housed on it, and they can park on the street. This is being done as a convenience for those doing a remodel, and these dumpsters sit out on the driveway for months, and years, and he is concerned if it were on the right -of-way for years. He stated he is opposed to allowing the containers in the right-of-way. Mayor Spano stated he is supportive if there is not adequate space on the property for a dumpster. If there is space on a driveway or private property, then it sho uld be kept there. He added he is supportive of staff creating time and seasonality limitations. He stated if these storage facilities are in the right -of-way, it would be best for staff to come out and look at the street and inspect afterwards to be sure all is in order after it is removed. Councilmember Brausen stated he now will agree with Mayor Spano on part B and understands the need for some flexibility. Recess The city council took a short recess at 7:55 p.m. for those who observe Ramadan. Written reports 3. Minnehaha Greenway – Cedar Lake regional trail connection 4. 2022 housing activity report 5. Adjustment to allowable hours of construction Councilmember Rog asked about tightening restrictions on allowable hours of construction. Councilmember Brausen added he has concerns also about this and stated it would be nice to have some restrictions on evening hours. He would be in favor of the time restriction of 6 p.m. on Saturday, Sunday, and holidays. Councilmember Budd stated she is supportive of an 8 p.m. restriction. Councilmember Dumalag also agreed with the proposed 8 p.m. restriction. Mayor Spano stated he has been contacted broadly over the years about noise in general. He noted he would also support the 8 p.m. time restriction, and not a 6 p.m. restriction. Councilmember Rog asked how the city should approach the broader issue of noise and is this a piece of that fuller issue, such as leaf blowers or lawn equipment noise. Mr. Hoffman stated staff can look at this, but added noise is difficult to handle from an enforcement perspective. It was the consensus of the council to recommen d an 8 p.m. noise restriction. Councilmember Rog noted the start time of 7 a.m. Mr. Hoffman stated in the construction industry and commercial areas the start time is 7 a.m. He stated anything later than 7 a.m. would be difficult to enforce. City council meeting of May 15, 2023 (Item No. 4b) Page 6 Title: City council study session minutes of April 10, 2023 Councilmember Rog stated she would have liked to see a move to a later morning start time for residents. Councilmember Brausen referenced the housing report, stating he has the same concerns he has had for many years on the need for more affordable senior housing. He stated he would like to discuss this with the council at some time. Mayor Spano agreed more discussion is needed on this and the full housing issue with the council. Councilmember Dumalag stated benchmarking the city’s median area housing for loans would be worthwhile, and asked if income restrictions are one reason some folks are not applying for these loans. The meeting was adjourned at 9:00 p.m. ______________________________________ ______________________________________ Melissa Kennedy, city clerk Jake Spano, mayor Meeting: City council Meeting date: May 15, 2023 Minutes: 4c Unofficial minutes City council meeting St. Louis Park, Minnesota April 17, 2023 1. Call to order Mayor Spano called the meeting to order at 6:30 p.m. a. Pledge of allegiance b. Roll call Councilmembers present: Mayor Jake Spano, Tim Brausen, Sue Budd, Lynette Dumalag, Yolanda Farris, Nadia Mohamed, and Margaret Rog Councilmembers absent: none. Staff present: city manager (Ms. Keller), city attorney (Mr. Mattick), deputy city manager (Ms. Walsh), community development director (Ms. Barton), public works director (Mr. Hall), deputy public works director (Ms. Fisher), communications and technology director (Ms. Smith). Guest: none. 2. Approve agenda. The agenda was approved, as presented, by general consensus. 3. Presentations – none. 4. Minutes. a. Special study session minutes of Feb. 6, 2023 b. Study session minutes of Feb. 13, 2023 c. Study session minutes of Feb. 27, 2023 Councilmember Brausen noted in the study session minutes of Feb. 27, 2023, on page 3, it should read, “He added he would like to see removing yard waste only charged to the individual residences that choose to have yard waste removed, as mulching is the environmentally preferred method, and other residents should not have to subsidize the hauling of yard waste.” d. City council meeting minutes of March 20, 2023 It was moved by Councilmember Brausen, seconded by Councilmember Mohamed, to approve the special study session minutes of Feb. 6, 2023, the study session minutes of Feb. 13, 2023, the city council meeting minutes of March 20, 2023, as presented and the study session minutes of Feb. 27, 2023, as revised. The motion passed 7-0. City council meeting of May 15, 2023 (Item No. 4c) Page 2 Title: City council meeting minutes of April 17, 2023 5. Consent items. a. Authorize execution of a contract amendment to a professional services contract with Abdo Financial Solutions, LLC in the amount up to $453,000 for financial support services. b. Resolution No. 23-043 appointing RJ Twiford and reappointing Erick Francis to the Basset Creek Watershed Management Commission (BCWMC) to terms expiring on January 31, 2026. It was moved by Councilmember Rog, seconded by Councilmember Mohamed, to approve the agenda as presented and items listed on the consent calendar; and to waive reading of all resolutions and ordinances. The motion passed 7-0. 6. Public hearings – none. 7. Regular business. a. Resolution designating Buckingham Trucking, LLC dba The Buckingham Companies as the contractor for residential garbage and recycling collection services and authorizing execution contract. Ms. Fisher presented the staff report. She noted that an updated staff report and resolution were provided to the council prior to the meeting to reflect a last-minute change from a prospective contractor. Councilmember Brausen asked for examples of plastic #4 that is no longer recyclable. Ms. Fisher stated this is flexible film plastic, such as a plastic bag, and some to-go containers. She stated it is less common than the #1,2,5 that are typically collected. Councilmember Brausen added he assumes there will be education for residents on this update, so they can make the necessary changes. Ms. Fisher stated yes, there will be outreach and education at community events and residents will also receive print resources in the mail. Mayor Spano asked if this applies to single-use or reusable bags. Ms. Fisher stated she believes this is more single-use bags. Councilmember Rog thanked staff for their work on this. She asked if the two annual clean-up days are what the city currently has in place. Ms. Fisher stated yes, and noted there would still be a spring and fall clean-up and has also asked Buckingham for an extra collection day, which is not on a Saturday. Councilmember Rog noted walk-up service and asked what that is. Ms. Fisher stated this is used by residents who may have a disability, making it difficult for them to roll their carts down to the curb for pick-up. Councilmember Rog asked about the on-site supervisor and local customer service rep noted in the staff report and how this would work. Ms. Fisher stated that would be a route manager or general manager, who is at the home base that staff can contact on contract progress or if any issues arise. City council meeting of May 15, 2023 (Item No. 4c) Page 3 Title: City council meeting minutes of April 17, 2023 Councilmember Budd clarified the process when residents contact her on issues, and confirmed they can continue to be referred directly to the provider. Ms. Fisher stated yes, adding that the providers contact information will be included in all resources for residents. Councilmember Budd asked if the 20-gallon option is being removed and if they will move to every-other-week pick up. Ms. Fisher stated yes, residents will have the option to move to 30- gallon or 30-gallon every-other-week, effective Jan. 1, 2024. Mayor Spano noted every other week garbage collection, and asked if that occurs on the same week as recycling. Ms. Fisher stated that is correct. He also asked what the contract amount for the 5-year contract with Waste Management was. Ms. Fisher stated the contract cost for garbage and recycling in the fifth year of the contract was $1.5 million. Mayor Spano stated in the last 2 years he has heard more frustration on trash and recycling services, noting it is a function of the current environment and challenges with finding staff. He noted the city has high expectations of the new service provider. It was moved by Councilmember Mohamed, seconded by Councilmember Dumalag, to adopt Resolution No. 23-044 designating Buckingham Trucking, LLC dba The Buckingham Companies (Buckingham) as the contractor for residential garbage and recycling collection services and authorizing the execution of a contract. The motion passed 7-0. 8. Communications, information, and announcements. a. Planning commission meeting minutes of Jan. 18, 2023. b. Planning commission study session meeting minutes of Jan. 18, 2023. Mayor Spano read a proclamation declaring April 30, 2023, as National Therapy Animal Day in St. Louis Park. Ms. Keller stated the city will partner with Minneapolis, Edina, and Eden Prairie on the Electrify Everything MN program, and there is more information on the city website. There will be a workshop on May 9 related to this program. Ms. Keller also noted the city is accepting submissions for poetry for sidewalk art, adding it is a meaningful way to connect the community. She stated people can submit up to 2 short poems or excerpts of poems, and in all languages. Additional information is available on the city website, applications are due May 7. 10. Adjournment. The meeting was adjourned at 7:01 p.m. ______________________________________ ______________________________________ Melissa Kennedy, city clerk Jake Spano, mayor Meeting: City council Meeting date: May 15, 2023 Minutes: 4d Unofficial minutes City council special study session St. Louis Park, Minnesota April 17, 2023 The meeting convened at 7:05 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Sue Budd, Yolanda Farris, Lynette Dumalag, Nadia Mohamed and Margaret Rog Councilmembers absent: none. Staff present: City manager (Ms. Keller), deputy city manager (Ms. Walsh), engineering director (Ms. Heiser), engineering project manager (Mr. Sullivan), building and energy director (Mr. Hoffman), community development director (Ms. Barton), racial equity and inclusion director (Ms. Guess), communications and technology director (Ms. Smith) Guests: none. 1. On-street semitruck parking regulations Ms. Heiser and Mr. Sullivan presented the staff report. Mayor Spano asked about the areas with time restrictions and if they are being fully utilized. Mr. Sullivan stated they are being underutilized. Trucks find other streets to park on, without any restrictions. Ms. Heiser stated if the intent is to allow space in the city for trucks to park on the street, staff believes that the current approach will not meet the needs for that. She explained if the council would like to allow for that space, staff would need time to identify where that would be. Mayor Spano stated he does not feel an absolute obligation to allow truck parking within the city, adding there are spots in the city that have underutilized parking lots, and maybe the owners of those properties could allow for that use. He noted he is open to looking at not having time restrictions in the areas parking is allowed to see if that might be a useful option. However, if that does not work, he does not feel the city has an obligation to let them park elsewhere. Councilmember Mohamed added she is not comfortable with the outcome of the policy and where it is going. She noted it is difficult to find parking for trucks all over the metro area. She stated if staff says the city does not have the streets for this, then so be it, but she would like staff to explore further, especially since 40% of truck drivers are people of color. She asked staff to seek input from truck drivers as well, so all parties involved are heard. Councilmember Brausen asked if there was an app for truck drivers to find locations to park. Mr. Sullivan stated that he was not aware of one. Councilmember Brausen asked how many trucks park within the city. Mr. Sullivan stated on 35th Street, it was fully parked from Raleigh to the cul-de-sac, so that was about 15-20 trucks. City council meeting of May 15, 2023 (Item No. 4d) Page 2 Title: City council study session minutes of April 10, 2023 Councilmember Brausen stated this seems to be a regional issue that will continue. He stated truckers will move from one site to another, to avoid costs. He stated he is interested in exploring private lots that might be available because keeping them on the street continues to be a problem. Councilmember Dumalag stated she is hesitant to do an all-out ban. She noted there are also two major construction projects happening in one area, so that allows for more truck traffic. She agreed with Mayor Spano’s comments about retailer lots that might be underutilized and using those as an option for drivers. She added she is hesitant to push them out as they have a job to do, and we depend on their deliveries. Councilmember Farris agreed space should be made within the city as trucks and their deliveries are important to residents. She added it is also important to have them park in safe spaces as well. Recess The council took a short recess for those who observe Ramadan to break their fast. 1. On-street semitruck parking regulations (continued) Councilmember Rog noted she has heard from residents that have experienced 10 – 12 hours of idling, noting this needs to be taken seriously as a concern. She added she shares concerns around site lines, business impacts and safety for pedestrians and bikers. She stated she would rather there not be any truck parking in the city, but she does understand the need, and supports seeking potential partnerships with local businesses that could offer space to trucks for parking. Councilmember Rog noted the map in the staff report and asked if any additional criteria would be considered. Ms. Heiser stated the street width and zoning would be considered, adding staff would need to investigate this further. Councilmember Rog asked if the city knows the need, and if it is unlimited. Ms. Heiser stated there are no restrictions on 35th Street, and trucks were bumper to bumper. She stated staff does not have a tally, and it is too variable, but looking at site lines, and alternative options for parking will be a part of the review. Councilmember Rog stated she would like to say no and would want to look at alternatives. She asked if staff would force the question to the state or regionally, to see what the needs are and how others handle this issue. Ms. Heiser stated while MnDOT will be offering federal dollars to install parking along regional highway corridors and in greater Minnesota, it was unlikely it would be suited for St. Louis Park. Councilmember Rog asked if this could be added to our legislative priorities. Ms. Heiser indicated that she would include it in 2024 legislative priorities. City council meeting of May 15, 2023 (Item No. 4d) Page 3 Title: City council study session minutes of April 10, 2023 Councilmember Brausen added he is worried about trying to please everyone, and ultimately the roads are for safe travel for residents, and for truck parking, and this is the cost of doing business. He agreed this needs a regional solution. Mayor Spano stated he wants to be reasonable. He noted there are many restrictions within the city where we do not allow residents to park near their properties, much less allowing trucks to park on city streets. He added the council recently had this conversation about where to park dumpsters. He added prohibiting this is not what he is willing to do at this time. Mayor Spano stated he would like to see staff look for better locations for trucks to park, adding he wants the city to do their due diligence on this as well. Ms. Keller stated staff will do what they can to engage with truck drivers, as well as looking into businesses within the city that might allow parking in their lots. She reviewed that staff has been directed by council to not ban truck parking altogether at this time, and to assess locations in the city where there could be unrestricted access. Councilmember Rog stated if staff were to look at partnering with businesses on parking, they could exhaust this first option before looking into a second option. Ms. Keller noted it might be best, however, to work on both tracks at the same time to come to a solution in a timely manner. Ms. Keller added this is a good project to pull in race equity staff to work on engagement, because to date we have not had success connecting with truck drivers. The meeting was adjourned at 7:35 p.m. ______________________________________ ______________________________________ Melissa Kennedy, city clerk Jake Spano, mayor Meeting: City council Meeting date: May 15, 2023 Minutes: 4e Unofficial minutes City council meeting St. Louis Park, Minnesota May 1, 2023 1. Call to order. Mayor Spano called the meeting to order at 6:30 p.m. 1a. Pledge of allegiance 1b. Roll call Councilmembers present: Mayor Jake Spano, Tim Brausen, Sue Budd, Lynette Dumalag, Yolanda Farris, Nadia Mohamed, and Margaret Rog Councilmembers absent: none Staff present: City Manager (Ms. Keller), City Attorney (Mr. Mattick), Deputy City Manager (Ms. Walsh), Director of Community Development (Ms. Barton), Communications Manager(Ms. Smith) Guests: none. 2. Approve agenda. It was moved by Councilmember Brausen, seconded by Councilmember Mohamed, to approve the agenda as presented. The motion passed 7-0. 3. Presentations a. Proclamation declaring the month of May 2023 as “Bike Month” Councilmember Rog read the proclamation into the record. b. Proclamation honoring Asian American, Pacific Islander and Native Hawaiian (AAPINH) heritage month as May 2023 Councilmember Dumalag read the proclamation into the record. c. Proclamation honoring May 2023 as Jewish American heritage month Councilmember Mohamed read the proclamation into the record. d. Proclamation honoring May 2023 as American Indian month Councilmember Budd read the proclamation into the record. Mayor Spano stated he is happy and proud the community lifts these items up and thanked the council for their participation. City council meeting of May 15, 2023 (Item No. 4e) Page 2 Title: City council meeting minutes of May 1, 2023 4. Approval of minutes a. City council workshop minutes of March 9-10, 2023 b. Study session minutes of March 13, 2023 c. City council closed executive session minutes of March 13, 2023 d. Special study session minutes of March 20, 2023 It was moved by Councilmember Rog, seconded by Councilmember Brausen, to approve the city council workshop minutes of March 9-10, 2023, study session minutes of March 13, 2023, city council closed executive session minutes of March 13, 2023, and special study session minutes of March 20, 2023, as presented. The motion passed 7-0. 5. Approval of agenda and items on consent calendar a. Approve city disbursements for period ending April 21, 2023. b. Resolution No. 23-056 approving the contract for private development between the city and Project for Pride in Living (PPL)/PPL Union Park Community Limited Partnership. c. Resolution No. 23-057 approving a conditional use permit to allow building and site improvements at 5804 Excelsior Boulevard, Family Orthodontics. d. Resolution Nos. 23-045, 23-046, 23-047, 23-048, 23-049, 23-050, 23-051, 23-052, 23- 053, 23-054, and 23-055 authorizing parking restrictions along Minnetonka Boulevard. e. Resolution Nos. 23-058 and 23-059 accepting conveyance of real property from Minnesota Department of Transportation (MnDOT). f. Resolution No. 23-060 approving a cooperative construction agreement with the Minnesota Department of Transportation (MnDOT). g. Resolution No. 23-061 authorizing installation of permit parking restrictions in front of 3116 Nevada Avenue. h. Resolution No. 23-062 authorizing a special assessment for the repair of the sewer service line at 7716 Division Street. i. Resolution No. 23-063 authorizing the special assessment for the repair of the sewer service line at 2829 Brunswick Avenue South. j. Resolution No. 23-064 of support of Project for Pride in Living’s participation in Hennepin County’s Pandemic Recovery Fund and Affordable Housing Incentive Fund for Union Park Flats. k. Resolution No. 23-065 approving a mobility sharing license for Tier Mobility, dba Spin. l. Approve temporary extension of the licensed premises for one-day event at Copperwing Distillery, located at 6409 Cambridge Street. Councilmember Brausen noted item 5k is a mobility sharing license for Spin, and encouraged all residents to take advantage of this service, especially as the city enters the agreement with the surrounding communities of Golden Valley and Hopkins. City council meeting of May 15, 2023 (Item No. 4e) Page 3 Title: City council meeting minutes of May 1, 2023 Mayor Spano pointed out the council is also being asked to approve an agreement for acquisition of land at the 2800 block of Toledo Avenue, which he stated is the old park area referred to as Monkey Island. The city will take possession of this land. It was moved by Councilmember Dumalag, seconded by Councilmember Brausen, to approve the agenda as presented and items listed on the consent calendar; and to waive reading of all resolutions and ordinances. The motion passed 7-0. 6. Public hearings – none. 7. Regular business – none. 8. Communications and announcements. a. Board of Zoning Appeals meeting minutes of Oct. 12, 2022. b. Planning commission meeting minutes of Jan. 18, 2023. c. Planning commission study session minutes of Jan. 18, 2023. d. Planning commission meeting minutes of Feb. 15, 2023. e. Planning commission meeting minutes of March 1, 2023. Councilmember Dumalag thanked the planning commission for the work they do, and for their work as an extended working group of council. She also thanked them for their efforts. Mayor Spano noted that Dan Castaneda, the city’s GIS technician passed away this week. Dan worked across many departments of the city and made many friends and an impact. He stated Dan’s passing was sudden and had an impact on staff and the city, and asked folks to keep Dan in their thoughts. Ms. Keller thanked Mayor Spano for his comments. Ms. Keller provided a legislative update, noting 3 items still being worked toward: • Bonding request for Cedar Lake Road and Louisiana Avenue from the federal level, which has been secured and working on the state funding. • The city is part of a group coalition working on EMS reform to ensure service is centered on patient experience and there is a task force being developed. • Pathways to Policing program continues and support of the governor’s proposal to have local jurisdictions have funding to continue work in community policing. 9. Adjournment The meeting adjourned at 6:48 p.m. ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City council Meeting date: May 15, 2023 Consent agenda item: 5a Executive s ummary Title: Adopt resolution recognizing Facilities Manager Rutager West Recommended action: Motion to adopt resolution recognizing the contributions of and expressing appreciation to Facilities Manager Rutager West. Policy consideration: None at this time. Summary: City policy states that employees who retire or resign in good standing with over 20 years of service will be presented with a resolution from the mayor, city manager and the city council. Rutager will be in attendance for the presentation of this resolution. This consent item will officially adopt the resolution that honors Rutager for his years of service. Financial or budget considerations: Not applicable. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Rita Vorpahl, HR director Approved by: Cindy Walsh, deputy city manager City council meeting of May 15, 2023 (Item No. 5a) Page 2 Title: Adopt resolution recognizing Facilities Manager Rutager West Resolution No. 23-____ Resolution recognizing the contributions of and expressing appreciation to Facilities Manager Rutager West Whereas Rutager West began his employment with the City of St. Louis Park over 27 years ago as a maintenance worker for the facilities maintenance division of the public works department, working evenings at the police station; and Whereas Rutager’s dedicated service and work ethic to all aspects of building maintenance and remodeling allowed him to rise to facilities field supervisor and then to facilities division manager in the building and energy department. Rutager spent 15 years as a public service worker, eight years as facilities field supervisor, and the remaining four years as facilities manager; and Whereas Rutager has been involved or taken the lead on most city office remodeling, including performing as general contractor for the recent council chambers remodeling; and Whereas Rutager has within days engaged new employees and made them feel welcome, knowing the names of nearly all city employees and offering a bit of sweetness to all by selflessly providing a constantly filled candy dish outside his office; and Whereas his knowledge and understanding of building systems, knowing every detail of every building, and commitment to our climate action plan has been integral in helping fine- tune Westwood Hills Nature Center to being a net -zero building; and Whereas Rutager plans to enjoy many years of retirement by working on his extensive list of house projects, creating in his woodworking shop, restoring and driving his classic Porsche; and Now therefore be it resolved that the city council of the City of St. Louis Park, Minnesota, by this resolution and public record, would like to thank Facilities Manager Rutager West for his great contributions and over 27 years of dedicated service to the City of St. Louis Park and wish him the best in his retirement. Reviewed for administration: Adopted by the city council May 15, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: May 15, 2023 Consent agenda item: 5b Executive summary Title: Resolution approving a conditional use permit to allow construction of the Corsa apartment building – ward 2 Recommended action: Motion to adopt resolution approving a conditional use permit to allow the construction of the Corsa apartment building within the floodplain utilizing alternative construction methods. Policy consideration: Does the city council support approval of a conditional use permit to allow the construction of the Corsa within the floodplain utilizing alternative construction methods as allowed by city code? Summary: Eric Ryan, on behalf of OPUS Development Company, applied for a conditional use permit (CUP) for alternative construction methods of the Corsa apartment building located in a floodplain at 3440 Beltline Blvd. Section 36-297(c)(1) of the floodplain ordinance requires a CUP for any structure not elevated on fill as otherwise required by the floodplain ordinance. The Corsa was approved by planned unit development (PUD) in 2021 and is under construction. The project meets all floodplain requirements. A CUP was not applied for as part of the planning applications in 2021 because it was anticipated that the alternative construction methods could be reviewed and approved under the PUD. It was later determined, however, that the PUD cannot waive the CUP requirement even though the CUP process of notification, publication and public hearing is the same for both. A CUP is required simply because the ordinance says alternative construction is allowed in the floodplain by CUP. The ordinance does not state that a PUD approval can take the place of a CUP approval. City staff support the alternative construction based on the following findings: 1. It reduces the amount of fill in the floodplain and preserves natural flood storage. 2. The plan provides compensatory storage to offset fill placed in the floodplain, so the development does not reduce the volume of flood storage. 3. It preserves the pedestrian connection and interaction between the building and public way by minimizing barriers such as retaining walls and elevated entrances to the building. The planning commission held a public hearing on May 3, 2023. There were no public comments. The commission also recommends approval of the CUP. Financial or budget considerations: None Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: discussion, draft conditional use permit, project plans Prepared by: Gary Morrison, zoning administrator Reviewed by: Sean Walther, planning manager/deputy community development director Karen Barton, community development director Approved by: Cindy Walsh, deputy city manager City council meeting of May 15, 2023 (Item No. 5b) Page 2 Title: Resolution approving a conditional use permit to allow construction of the Corsa apartment building – ward 2 Discussion Site information: Site area (acres): 3.94 Current use: Surrounding land uses: Corsa apartment buildings, under construction. North: Business Park uses East: Bass Lake Preserve South: Risor apartment building, under construction West: Business Park uses – including Steel Toe Brewery Current 2040 land use guidance Current zoning TOD - transit oriented development PUD planned unit development Floodplain Background: The requirement for the CUP approval came to staff’s attention when the property owner requested the city’s assistance with their application to the Federal Emergency Management Agency (FEMA) for a Letter of Map Revision (LOMR) to remove the building from the floodplain. City staff determined that they would not be able to sign off on the LOMR until the CUP was approved. Present considerations: Portions of the subject property are located within the FEMA 1% chance floodplain of the Bass Lake Preserve, which has a flood elevation of 879.2. It is City council meeting of May 15, 2023 (Item No. 5b) Page 3 Title: Resolution approving a conditional use permit to allow construction of the Corsa apartment building – ward 2 anticipated that FEMA will be revising the flood maps to reflect the latest precipitation data referred to as Atlas 14. The city’s surface water modeling of the Bass Lake Preserve using the Atlas 14 estimates that the flood elevation has increased from 879.2 to approximately 879.9. The city data is not the official flood elevation; however, it is the best available data and indicates what the city expects revised FEMA maps to reflect when they are released. The exact release date of the revised FEMA maps is unknown but is anticipated in approximately five years. City floodplain ordinances require buildings to be elevated so their lowest floor is at least two feet above the flood elevation. The city code also generally requires the fill to extend away from the building in all directions at least 15 feet at the elevation of two feet above the flood elevation. Buildings that do not meet these requirements may be approved by CUP as alternative construction within the floodplain. Corsa was not designed to meet these requirements, because of its proximity to the public right -of-way. The amount of fill needed to meet this requirement would have conflicted with the public sidewalks and both Belt Line Boulevard and 35th Street. Therefore, the city approved alternative construction within the floodplain as part of the PUD; however, a CUP should have been included in the application and approvals. Floodplain protection measures: Habitable space, such as the commercial and residential portion of the Corsa, are required to be at least two feet above the flood elevation. The lowest floor of the habitable areas is 882.0, which is more than two fe et above the current flood elevation of 879.2 and the estimated Atlas 14 flood elevation of 879.9. Additionally, safe exit routes are provided to multiple areas around the building and to the public right -of-way that are all above the flood elevation. Non-habitable space, such as the parking structure, are not required to maintain the two feet separation from the flood elevation and may be designed to internally flood. Corsa maintained an elevation of 880.25 as the lowest elevation around its perimeter. This elevation is intentional to keep overland flood waters from entering the parking structure. The lowest floor elevation of the parking structure is the bike storage area. Its floor elevation is 877.63, which is below the flood elevation. This portion of the parking structure would flood if the flood elevation outside the building ever rose to higher than 880.25. There is a floor drain located in the bike storage area which will pump water into the sanitary sewer should this area flood. As part of the review for this application, staff requested the grade and sidewalks around the perimeter of the building be increased to at least 880 where possible. As a result, several revisions were made as noted in the attached plans. These improvements will increase the building’s flood protection. The apartment building and the parking structure are built as two independent buildings. This is done to meet the building code, and it also allows the lowest floor of the parking structure to be lower than the floodplain elevation as noted above. The lowest floor of habitable spaces, such as the apartment building and commercial spaces must be at least two feet above the floodplain elevation. City council meeting of May 15, 2023 (Item No. 5b) Page 4 Title: Resolution approving a conditional use permit to allow construction of the Corsa apartment building – ward 2 Public outreach: Public hearing notices were mailed to property owners within 350 feet of the site; project information was posted to the city website. No comments were received. Planning commission: The commission held a public hearing on May 3, 2023, and no public comments were made. The commission recommended approval of the CUP. Next steps: If the city council approves the CUP, staff will forward the approved CUP to the applicant, and update city records with approved CUP. Previous/future actions Governing body Date Public hearing conducted, and no comments were received. Recommended approval. Planning Commission 5/3/2023 City council meeting of May 15, 2023 (Item No. 5b) Page 5 Title: Resolution approving a conditional use permit to allow construction of the Corsa apartment building – ward 2 Resolution No. 23-____ Resolution approving a conditional use permit to allow the construction of the Corsa apartment building within the floodplain utilizing alternative construction methods at 3440 Beltline Blvd. Whereas, Eric Ryan, on behalf of OPUS Development Company, applied for a conditional use permit (Case No. 23-04-CUP) to allow the Corsa apartment building to be construction within the floodplain utilizing alternative construction methods at 3440 Beltline Blvd.; the property is legally described as follows, to-wit: Lot 1, Block 1, “Belt Line Industrial Park 4th Addition”, Hennepin County, Minnesota. Whereas the property is located in the PUD-20 zoning district. Whereas city code section 36-297(c)(1) allows the construction of buildings within the floodplain utilizing alternative construction methods instead of placing additional fill in the floodplain to extend the regulatory flood protection elevation a minimum of 15 feet from the building. Whereas the city determined that the alternative construction methods for the construction of the apartment building is necessary for the following reasons: 1. It reduces the amount of fill in the floodplain and preserves natural flood storage. 2. The plan provides compensatory storage to offset fill placed in the floodplain, so the development does not reduce the volume of flood storage. 3. It preserves the pedestrian connection and interaction between the building and public way by minimizing barriers such as retaining walls and elevated entrances to the building. Whereas the use of the property as an apartment building is consistent with and supportive of the principles, goals, objectives, land use designations, redevelopment plans, neighborhood objectives, and implementation strategies of the comprehensive plan. Whereas the use of alternative construction methods is not detrimental to the health, safety and general welfare of the community as a whole. Whereas the use of alternative construction methods is consistent with the regulations, intent and purpose of the city code. The approved plans meet the conditions required for alternative construction within a floodplain. Whereas the use will not have undue adverse impacts on governmental facilities, services or improvements which are either existing or proposed. Whereas the contents of Case No. 23-04-CUP are hereby entered into and made part of the record of decision for this case. City council meeting of May 15, 2023 (Item No. 5b) Page 6 Title: Resolution approving a conditional use permit to allow construction of the Corsa apartment building – ward 2 Conclusion Now therefore be it resolved that the conditional use permit is hereby approved for 3440 Beltline Blvd. to allow the construction of an apartment building within the floodplain utilizing alternative construction methods. The application is accepted by the city council as being in accord and conformity with all ordinances, city plans and regulations of the City of St. Louis Park, provided, however, that this approval is made subject to the opinion of the city attorney and certification by the city clerk and subject to the following conditions: 1.The final grades around the building be completed as illustrated in Exhibit A -Site Plan, Exhibit B-Grading Plan. 2.A final elevation certificate shall be submitted upon completion of the final grade. 3.A floodproofing certificate shall be submitted upon completion of the final grade. 4.In addition to any other remedies, the developer or owner shall pay an administrative fee of $750 per violation of any condition of this approval. 5.The conditional use permit shall be revoked and cancelled if the building or structure for which the conditional use permit is granted is removed. The city clerk is instructed to record certified copies of this resolution in the Office of the Hennepin County Register of Deeds or Register of Titles as the case may be. Reviewed for administration: Adopted by the city council May 15, 2023. Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk F.8J1 1 2 3 10.29.9 11.1 11.2 12.2 13 13 14 15 16 17AA KHGFD.9EDC.8C.211.3 12.313.1LD.5C.5CCA A4 12 D.8D.2 D.3C.7C.4C.32.8 2.9 3.33.7 5 6 78 9 10 11 BB9.4 169E169A169E.6169AB170GARAGE ENTRYPROPOSED BUILDINGFFE: 882.00RETAILFFE: 883.0RETAILFFE: 882.0ADA ROUTE ADA ROUTE ADA ROUTE ADA ROUTE ADA ROUTEADA ROUTE ADA ROUTEADA ROUTEADA ROUTEADA ROUTEADA ROUTE ADA ROUTEADA ROUTEADA ROUTEADA ROUTEADA ROUTEADAROUTEADA ROUTE123282933372 999H99.4 94.0'MOVE-IN AREAENTRY, 883.0(REF. ARCH, TYP.)ENTRY, 882.0(REF. ARCH, TYP.)EXISTINGPROPERTY LINE4' DRAINAGE & UTILITYEASEMENTPROPOSED PROPERTYLINEEXISTING 30'DRAINAGEEASEMENTENTRY, 882.0(REF. ARCH, TYP.)ENTRY(REF. ARCH, TYP.)8.5' 8.5'TYP. 26.0'6.0'35.8'10.6'35.3'68.1' 7.0' 30.0' 29.1'29.1'8.5'8.5' 26.0'18.0'AAAAA GFE J J ACCI I IIII I I ITYP. ATYP.ACCLL MN BEGINSMNENDS 5.0' OOAEXISTING BITUMINOUSTRAIL BY CITY14.2'EXISTING ADJACENTBUILDINGC GATE AMENITYENTRANCE/ EXIT(REF. ARCH, TYP.)CCLUTILITY EXCAVATION PATCH, MATCHEXISTING PAVEMENT SECTION PER CITYSTANDARD SPECIFICATIONSJIII IPR. TRANSFORMER PADELECTRICAL ROOM(REF. ARCH, TYP.)WATER ROOM(REF. ARCH, TYP.)31.8'CCPPPPBBPROPOSED RAMPWITH RAILINGV CVVVLQPROPOSED DOG RUN, SEELANDSCAPE PLANSK K KRR CS (10 SPACES)S (6 SPACES)EXISTING 10' ELECTRICEASEMENT PER DOC. NO. 92775720' WIDE DRAINAGE EASEMENTPER DOC. NO. 99155920' WIDE RAILROAD EASEMENT PERDOC. NO. 2982801TTTTT T T TTT EXISTING PROPERTY LINEPROPOSED 5' DRAINAGE ANDUTILITY EASEMENTPROPOSED ALLEYDEDICATIOND7.0' 30.0'EXISTING ±1,105 SFWETLAND TO BE FILLEDEXISTING PEDESTRIAN RAMP BY CITY;CONTRACTOR TO PROTECT IN PLACEBITUMINOUS TRAIL,MATCH EXISTINGPAVEMENT SECTIONPER CITY STANDARDSPECIFICATIONSUU U FPROPOSED 10' DRAINAGE ANDUTILITY EASEMENTPROPOSED 10' DRAINAGE ANDUTILITY EASEMENT10.0' GENTRY, 881.25(REF. ARCH, TYP.)GARAGE ENTRY, 880.25ENTRY, 882.0(REF. ARCH, TYP.)ENTRY, 882.0ENTRY, 882.0ENTRY(REF. ARCH, TYP.)ENTRY(REF. ARCH, TYP.) M NMENTRY, 883.0(REF. ARCH, TYP.)ENTRY, 883.0(REF. ARCH, TYP.)PROPOSEDRE-STRIPING,COORDINATEWORK ANDINSTALLATIONWITH CITY8.5'7.2'31.8' 10.6' EXTERIOR AMENITY AREA- SEELANDSCAPE PLANS FOR DETAIL5' BUILDING SETBACK 31' BUILDINGSETBACK4.0'VEHICULAR AND PEDESTRIANINGRESS AND EGRESS,DRIVEWAY AND PARKINGEASEMENT PER DOC. NO. 5773761JJ8.5'QQQCCZ ZZ Z Z X XYY PR. TRANSFORMER PADDD PROTECT BITUMINOUS TRAILTHROUGHOUT CONSTRUCTION.TRAIL TO BE REPLACED AT EXPENSEOF SITE WORK SUBCONTRACTORAABBBBPBB ZCC N MDNM FUTUREPICKLEBALLCOURT BY OTHERSCV SITE CONTRACTOR TO MATCHEXISTING STRIPING, TYP.Z DDDEEFFGGIEHHII23.0' 32.0'K MATCH EXISTINGSTRIPING9.0' CC CC CC CC CCJJ 20.0' 8.5'20.0' 23.0' 20.0' 7.9' 5.0 ' 10.0' 1.0'12.7' 6.0'24.0' 5.1' TYP.7.5' TYP. 18.0' TYP.8.7' 28.5'48.5'88.0'6.0' 28.5' 25.0'32.0' 14.0'30.7' 11.5'6.0' 8.8' 27.6'9.1'13.7'6.9'TYP. 19.5'TYP.4.0' 5.4'58.2'58.9'10.4' 5.0'26.0'36.0'8.5'8.5' 50.9' 1.4' 35.3'19.5'13 .6' 17.1' 11.2'5.0' 30.0'19 .0'24.4'5.0' 18.2' 5.0'5.0' 12.0' 5.0' 26.0'5.0'7.1'6.0'30.0'8.0'5.0'47.0'44.0'20.0'13.5' 22.1'34.4' 26.4'12.8'12.0'5.0'18.0' 4.0'JJR6.0'4.0'1.5'KKBUILDING DATA SUMMARYAREASPROPOSED PROPERTY162,289 SF (3.73 AC)GROUND FLOOR AREA88,244 SF (54.4% OF TOTALPROPOSED PROPERTY AREA)GROSS FLOOR AREA (EXC. PARKINGSTRUCTURE)269,914 SF (1.66 FAR)PARKINGREQUIRED PARKING230 SPACES (1 STALL/BEDROOM; 230 UNITS)PROPOSED PARKING: OFF-STREET: 35 SPACESADA STALLS REQ'D / PROVIDED3 STALLS / 4 STALLSPROPOSED EXTERIOR BICYCLEPARKING16 SPACESPROPERTY SUMMARY3440 BELTLINE BLVDEXISTING PROPERTY AREA171,732 SF (3.94 AC)PROPOSED PROPERTY AREA162,289 SF (3.73 AC)DEDICATED BELTLINE BLVD ROW AREA5,219 SF (0.12 AC)DEDICATED ALLEY AREA4,224 SF (0.10 AC)EXISTING IMPERVIOUS AREA115,138 SF (2.65 AC)EXISTING PERVIOUS AREA47,150 SF (1.08 AC)PROPOSED IMPERVIOUS AREA121,858 SF (2.80 AC)PROPOSED PERVIOUS AREA40,430 SF (0.93 AC)TOTAL DISTURBED AREA174,960 SF (4.02 AC)ZONING SUMMARYEXISTING ZONINGMX-1: VERTICALMIXED-USE AND FLOODPLAINPROPOSED ZONINGPUD: PLANNED UNITDEVELOPMENTPARKING SETBACKSSIDE/REAR = 0'ROAD = 0'PROVIDED BUILDING SETBACKSBELTLINE BLVD = 5'35TH AVE = 31'PROPOSED CURB AND GUTTERPROPERTY LINEPROPOSED FENCESETBACK LINERETAINING WALLPROPOSED STANDARD DUTY ASPHALTPROPOSED CONCRETE PAVEMENTPROPOSED CONCRETE SIDEWALKLEGENDPROPOSED HEAVY DUTY ASPHALTKEYNOTE LEGENDCONCRETE SIDEWALK6" CONCRETE FILLED PIPE BOLLARDMATCH EXISTING EDGE OF PAVEMENT/ CURB & GUTTERACCESSIBLE CURB RAMPACCESSIBLE PARKING SIGNACCESSIBLE PARKINGAREA STRIPED WITH 4" SYSL @ 45° 2' O.C.STANDARD DUTY ASPHALT PAVEMENTLANDSCAPE AREA - SEE LANDSCAPE PLANSHEAVY DUTY ASPHALT PAVEMENTHEAVY DUTY CONCRETE PAVEMENTB612 CURB & GUTTER (TYP.)TRANSITION CURBFLUSH CURBCOMMERCIAL DRIVEWAY APRONLIGHT POLETIP OUT CURBPEDESTRIAN RAMPBIKE RACKCONNECT TO ADJACENT EXIST. BITUMINOUS TRAIL,CONTRACTOR TO CONFIRM LOCATION, GRADES, ANDCONDITIONPAVEMENT MARKINGB618 CURB & GUTTER (TYP.)MOUNTABLE CURB & GUTTER"DO NOT ENTER" SIGNSTOP SIGNPRE-MANUFACTURED STAIRS, RISERS, HANDRAIL; SEEARCHITECTURAL PLANFENCE AND GATE; SEE ARCHITECTURAL PLANRAILING, TYP.; SEE ARCHITECTURAL PLANCONCRETE STAIRS WITH HANDRAILS"LOADING ZONE ONLY" SIGN - CONFIRM SIGNAGE WITH OWNERFIRE DEPARTMENT CONNECTION; SEE MEP PLANSCONCRETE SWALEINSTALL AND RECONNECT SALVAGED CITY LIGHT POLEEV PARKING SIGNAGE; SEE ARCHITECTURAL PLANSEV CHARGING STATION - SEE ARCHITECTURAL PLANSPROPOSED RETAINING WALL PER MANUFACTURER; SEEARCHITECTURAL PLANSPROPOSED 6" TALL CURB A B C D E F G H I J K L M N O P Q R S T U V W X Y ZAA BB CC DD EE FF GG HH II JJKK This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.SHEET NUMBER2021 KIMLEY-HORN AND ASSOCIATES, INC. 767 EUSTIS STREET, SUITE 100, ST. PAUL, MN 55114 PHONE: 651-645-4197WWW.KIMLEY-HORN.COMK:\TWC_LDEV\OPUS\Beltline - St Louis Park\3 Design\CAD\PlanSheets\C4-SITE PLAN.dwg April 03, 2023 - 9:29am©BYREVISIONS No. DATE DOG RUN UPDATE 5 05/26/2022 BAWRETAIL LOT & GRADING UPDATES 6 06/10/2022 BAWALLEY GRADING & STORM UPDATES 7 07/01/2022 BAWSTORM AND GRADING UPDATES 8 07/26/2022 ESBDOG RUN AND GRADING UPDATES9 10/20/2022 BAWWALKOUT UNIT GRADING UPDATES 1001/03/2023 BAWGRADING UPDATES PER CITY 11 02/17/2023 BAWSITE PLAN NOTES1. ALL WORK AND MATERIALS SHALL COMPLY WITH ALL CITY/COUNTY REGULATIONSAND CODES AND O.S.H.A. STANDARDS.2. CONTRACTOR SHALL REFER TO THE ARCHITECTURAL PLANS FOR EXACTLOCATIONS AND DIMENSIONS OF VESTIBULES, SLOPE PAVING, SIDEWALKS, EXITPORCHES, TRUCK DOCKS, PRECISE BUILDING DIMENSIONS AND EXACT BUILDINGUTILITY ENTRANCE LOCATIONS.3. ALL INNER CURBED RADII ARE TO BE 3' AND OUTER CURBED RADII ARE TO BE 10'UNLESS OTHERWISE NOTED. STRIPED RADII ARE TO BE 5'.4. ALL DIMENSIONS AND RADII ARE TO THE FACE OF CURB UNLESS OTHERWISENOTED.5. EXISTING STRUCTURES WITHIN CONSTRUCTION LIMITS ARE TO BE ABANDONED,REMOVED OR RELOCATED AS NECESSARY. ALL COST SHALL BE INCLUDED IN BASEBID.6. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL RELOCATIONS, (UNLESSOTHERWISE NOTED ON PLANS) INCLUDING BUT NOT LIMITED TO, ALL UTILITIES,STORM DRAINAGE, SIGNS, TRAFFIC SIGNALS & POLES, ETC. AS REQUIRED. ALLWORK SHALL BE IN ACCORDANCE WITH GOVERNING AUTHORITIES REQUIREMENTSAND PROJECT SITE WORK SPECIFICATIONS AND SHALL BE APPROVED BY SUCH. ALLCOST SHALL BE INCLUDED IN BASE BID.7. SITE BOUNDARY, TOPOGRAPHY, UTILITY AND ROAD INFORMATION TAKEN FROM ASURVEY BY EGAN, FIELD & NOWAK, INC, DATED 11/16/2020.KIMLEY-HORN ASSUMES NO LIABILITY FOR ANY ERRORS, INACCURACIES, OROMISSIONS CONTAINED THEREIN.8. TOTAL EXISTING PROPERTY AREA IS 3.94 ACRES.9. PYLON / MONUMENT SIGNS SHALL BE CONSTRUCTED BY OTHERS. SIGNS ARESHOWN FOR GRAPHICAL & INFORMATIONAL PURPOSES ONLY. CONTRACTOR TOVERIFY SIZE, LOCATION AND ANY REQUIRED PERMITS NECESSARY FOR THECONSTRUCTION OF THE PYLON / MONUMENT SIGN.10. CONTRACTOR SHALL REFERENCE ARCH / MEP PLANS FOR SITE LIGHTING ANDELECTRICAL PLAN.11. NO PROPOSED LANDSCAPING SUCH AS TREES OR SHRUBS, ABOVE ANDUNDERGROUND STRUCTURES, OR OTHER OBSTRUCTIONS SHALL BE LOCATEDWITHIN EXISTING OR PROPOSED UTILITY EASEMENTS AND RIGHTS OF WAY UNLESSSPECIFICALLY NOTED ON PLANS OTHERWISE.12. REFERENCE ARCHITECTURAL PLANS FOR DUMPSTER ENCLOSURE DETAILS.13. REFER TO FINAL PLAT OR ALTA SURVEY FOR EXACT LOT AND PROPERTYBOUNDARY DIMENSIONS.14. ALL AREAS ARE ROUNDED TO THE NEAREST SQUARE FOOT.15. ALL DIMENSIONS ARE ROUNDED TO THE NEAREST TENTH FOOT.16. ALL PARKING STALLS TO BE 8.5' IN WIDTH AND 18' IN LENGTH UNLESS OTHERWISEINDICATED.NOR T H PREPARED FOR SITE PLAN C4003440 BELTLINE BLVD BELTLINERESIDENCES, LLC. ST. LOUIS PARK MN BELTLINE TRAIL AND ROADWAYIMPROVEMENTS TO BE CONSTRUCTEDIN 2021; IMPROVEMENTS SHOWN FORREFERENCE AND ARE SUBJECT TOCHANGE BASED ON FINAL PLANS.TIP OUT CURB AND GUTTER; SEE SITE DETAILSPROPOSED BITUMINOUS TRAIL, PER CITY DETAILPROPOSED DOG RUN AREA - SEE LANDSCAPE PLANSADA ROUTEADA PATH - REFER TO NOTE 14, GRADING PLANNOTES, SHEET C5001111 11111104/03/2023City council meeting of May 15, 2023 (Item No. 5b) Title: Resolution approving a conditional use permit to allow construction of the Corsa apartment building – ward 2Page 7 F.8J11 2 3 10.2 9.9 11.1 11.2 12.2 13 13 14 15 16 17AAKHGFD.9EDC.8C.211.312.313.1LD.5C.5CCAA 4 12 D.8D.2D.3C.7C.4C.32.8 2.9 3.3 3.7 5 6 78 9 1011 BB9.4 169E169A169E.6169AB170GARAGE ENTRYPROPOSED BUILDINGFFE: 882.00RETAILFFE: 883.0RETAILFFE: 882.0DSTR-105STR-102 STR-101STR-106ASTR-202STR-204STR-207STR-205STR-206 STR-203882882880878879880878879881880 878879881880880878880881D D STR-209STR-208STR-103SOUTHEAST COURTYARD INSET A STR-107 882878GRADE BREAKSTR-104ME:80.45ME:80.87 ME:80.01ME:80.40ME:79.3288088087988088088588188 2 8838 8 488688788188288808858798818828838848788788788788798 7 8 8798798 7 8 8 7 9 880880EXPOSED FOUNDATION880ST-107AST-108ARD-103ARD-102ARD-102RD-103RD-108BRD-107BPROPOSED CONCRETE SWALE(2) - 7" STAIRS WITHHANDRAILEXPOSED FOUNDATIONME:81.21ME:82.07ME:81.20881881ST-111ST-110880881882884883884STRM-211STRM-212STRM-210880878879881881GRADE BREAKGRADE BREAKSTR-213MECHANICAL ROOMFFE: 882.00ST-1093.10%1.81%1.34%5.28%1.14%4.50%5.36%5.23%3.73% 1 .27 %1.70%7.60%1.54%2.88%2.33% 13.88%8.24%1.82%1.57%24.32%4.90%1.97%3.52%2.70%0.69%1.76%1.63%1.64%1 .27 %0.85%0.63%2.21%5.37%1.04%0.73%1.84%1.55%4.05%2.02%8.81%4.84%0.50%1 .30 %1.27%4.80%5.40%2.59%1.29%1.89%1.29%2.34%4 .3 6 %1.66%11.18%6.50%0.63%1.65%2.36%2.36%1.85%0.54%2.03%0.94%5.29%1.36%1.16%1 .26 %1.03 %4.68%10.86%3.06%2.86%4.50%1.46%3.84%0.50%8824 .5 0 %880880880880 881DD GRADE BREAKGRADE BREAK2.01%8.75%7.88%79.4481.7882.0081.82 82.0082.0081.8381.0881.0080.9579.56ME:79.04ME:79.4480.1881.0082.0082.0083.0083.0083.0083.00 83.0082.6983.0682.83 ME:82.56ME:82.88 83.0082.8982.07G:81.9182.0082.0081.9082.41T/G:82.27 G:80.50T/G:80.20T/G:80.08 G:79.71T/G:78.00ME:77.9081.07T:80.4478.0780.2480.9381.9781.9782.00G:80.57G:81.3781.54G:81.37T/G:81.87T/G:81.87T/G:81.71G:81.25G:81.02T/G:78.59T/G:78.53T/G:78.16T/G:78.10ME:77.62ME:77.41G:77.28T/G:77.97T/G:77.84T/G:78.07T/G:77.95LP:81.2583.00G:81.75G:80.17G:80.01 G:81.31G:81.15G:81.25G:81.50G:81.26G:80.94G:77.1581.9481.6582.0081.92LP:81.25HP:81.54LP:81.23T/G:81.45ME:77.22ME:77.93ME:77.2182.0082.00EOF:80.4079.80T/G:82.6382.00G:78.7378.0178.17T/G:77.94G:80.25G:80.6482.0083.1682.8981.0280.7380.2580.25T/G:82.3982.12 82.4582.2082.26ME:83.4082.50ME:84.69ME:84.80ME:79.37ME:78.8982.0081.9581.9582.0081.8081.8282.0082.0080.3982.0079.3679.34 82.0081.88 82.0082.00EOF:81.07G:79.94G:82.3682.94G:81.99LP:82.4781.90 81.6781.75LP:81.25LP:81.25HP:81.79 LP:81.25ME:78.29ME:78.2579.1279.17T:81.67G:81.1781.9480.78EOF:81.7579.09LP:79.0581.0882.90T/G:82.88G:81.30G:81.39G:81.3781.7481.63LP:81.11LP:81.11LP:81.2082.1281.8781.8182.0181.5081.7681.9181.6081.88LP:81.06G:81.4182.3081.7581.8481.3981.3981.8383.0482.5682.9883.5183.4382.5581.4781.3380.7881.3880.7380.9581.1881.2181.25HP:81.95HP:81.07G:81.43HP:81.2982.4782.5681.1681.19ME:80.12ME:80.22ME:80.01ME:80.04 ME:80.24 ME:80.11ME:80.4080.7480.6480.63ME:79.95ME:79.98 ME:79.90G:80.2479.25 81.59G:80.9780.5180.3878.21ME:77.90ME:77.77LP:877.1281.91ME:77.2079.3279.31NORTHWEST WALKWAY INSET BHP:81.3311.06%81.4780.0781.50T:80.0679.518801.00%8808788808798818818818818818811.00%1.61%0 .94 %1.3 0 % 0 .5 8%1.00%1.00%3.86%0 .7 8%STAIRSSEE ARCHITECTURAL PLANSSTAIRSSEE ARCHITECTURAL PLANS(7) - 6" STAIRSSEE ARCHITECTURAL PLANS8798798.67 %1.00%14.10%1.00%13.74%0 .8 3 %1.67%8800 .7 7 %%25.61%STAIRSSEE ARCHITECTURAL PLANS(6) - 5.0" STAIRSSEE ARCHITECTURAL PLANS1.00%1 .8 2 %29.42%11.33%12.77%9.93%2.97%24.32%(3) - 6.5" RISERCONCRETE STEPSWITH HANDRAIL3.28%(3) - 5.5" RISERCONCRETE STEPSWITH HANDRAIL(2) - 7.0" RISERCONCRETE STEPSWITH HANDRAIL(2) - 5.0" RISERCONCRETE STEPSWITH HANDRAIL(2) - 5.0" RISERCONCRETE STEPSWITH HANDRAIL(1) - 7.0" RISERCONCRETE STEPSWITH HANDRAIL878.39881.93882.00878.39882.00880.29880.24 880.30 880.25TW:881.96TW:881.96BW:880.39BW:880.25TW:882.00BW:882.00881.92TW:881.98BW:880.25ME:878.44ME:878.49ME:878.14ME:878.22881.17879.43881.93881.93ME:879.27ME:879.29878.62TW:881.89BW:880.39880.28880.35882.00880.29880.24880.30880.25TW:881.95BW:880.25878.87ME:878.67ME:878.70ME:878.90ME:878.95880.28880.35882.00880.29880.30880.25TW:881.88BW:880.25880.24879.07ME:879.25ME:879.30880.28880.35881.97880.29 880.30880.25TW:881.88BW:880.25880.24879.41ME:879.20ME:879.25880.28880.35880.29 880.30880.25TW:881.88BW:880.25880.24879.41ME:879.51ME:879.51880.28880.36880.29880.30880.25TW:881.88BW:880.25880.25879.67879.38TW:881.99BW:881.99TW:880.40BW:880.15This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.SHEET NUMBER2021 KIMLEY-HORN AND ASSOCIATES, INC. 767 EUSTIS STREET, SUITE 100, ST. PAUL, MN 55114 PHONE: 651-645-4197WWW.KIMLEY-HORN.COMK:\TWC_LDEV\OPUS\Beltline - St Louis Park\3 Design\CAD\PlanSheets\C5-GRADING PLAN.dwg April 03, 2023 - 9:30am©BYREVISIONS No. DATE DOG RUN UPDATE5 05/26/2022 BAWRETAIL LOT & GRADING UPDATES 6 06/10/2022 BAWALLEY GRADING & STORM UPDATES 7 07/01/2022 BAWSTORM AND GRADING UPDATES 8 07/26/2022 ESBDOG RUN AND GRADING UPDATES9 10/20/2022 BAWWALKOUT UNIT GRADING UPDATES 1001/03/2023 BAWGRADING UPDATES PER CITY 11 02/17/2023 BAWPREPARED FOR GRADING PLAN C5003440 BELTLINE BLVD BELTLINERESIDENCES, LLC. ST. LOUIS PARK MN GRADING PLAN NOTES1. ALL WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE CITY OF ST. LOUIS PARK,SPECIFICATIONS AND BUILDING PERMIT REQUIREMENTS.2. CONTRACTOR TO CALL GOPHER STATE CALL ONE @ <1-800-252-1166> AT LEAST TWO WORKINGDAYS PRIOR TOEXCAVATION/CONSTRUCTION FOR UTILITYLOCATIONS.3. CONTRACTOR TO FIELD VERIFY THE LOCATIONS AND ELEVATIONS OR EXISTING UTILITIES ANDTOPOGRAPHIC FEATURES PRIOR TO THE START OF SITE GRADING. THECONTRACTOR SHALLIMMEDIATELY NOTIFY THE PROJECT ENGINEER OFANYDISCREPANCIES ORVARIATIONS.4. SUBGRADE EXCAVATION SHALL BE BACKFILLED IMMEDIATELY AFTER EXCAVATION TO HELPOFFSET ANY STABILITY PROBLEMS DUE TOWATER SEEPAGE OR STEEP SLOPES. WHEN PLACINGNEW SURFACE MATERIALADJACENT TOEXISTING PAVEMENT, THEEXCAVATION SHALL BEBACKFILLED PROMPTLY TO AVOID UNDERMINING OF EXISTING PAVEMENT.5. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL HORIZONTAL AND VERTICAL CONTROL.6. CONTRACTOR SHALL EXCAVATE DRAINAGE TRENCHES TO FOLLOW PROPOSED STORM SEWERALIGNMENTS.7. GRADES SHOWN ARE FINISHED GRADES. CONTRACTOR SHALL ROUGH GRADE TO SUBGRADEELEVATIONANDLEAVE STREET READY F O R S UBBASE.8.ALLEXCESS MATERIAL,BITUMINOUS SURFACING, CONCRETE ITEMS, ANYABANDONED UTILITYITEMS, AND OTHER UNSTABLE MATERIALS SHALL BECOME THE PROPERTY OF THE CONTRACTORAND SHALL BE DISPOSED OF OFF THECONSTRUCTION SITE.9. REFER TO THE UTILITY PLAN FOR SANITARY SEWER MAIN, WATER MAIN SERVICE LAYOUT ANDELEVATIONS AND CASTING / STRUCTURE NOTATION.10. CONTRACTOR IS RESPONSIBLE FOR CONSTRUCTION OF PAVEMENTS AND CURB AND GUTTERWITH SMOOTH UNIFORM SLOPES TO PROVIDE POSITIVE DRAINAGE.11. INSTALL A MINIMUM OF <4" CLASS 5> AGGREGATE BASE UNDER CURB AND GUTTER ANDCONCRETE SIDEWALKS.12.UPON COMPLETION OF EXCAVATION AND FILLING, CONTRACTOR SHALL RESTORE ALL STREETSAND DISTURBED AREAS ON SITE. ALLDISTURBED AREAS SHALL BE RE-VEGETATEDWITH AMINIMUM OF <4" OF TOPSOIL>.13. ALL SPOT ELEVATIONS/CONTOURS ARE TO GUTTER / FLOW LINE UNLESS OTHERWISE NOTED.14. GRADING FOR ALL SIDEWALKS AND ACCESSIBLE ROUTES INCLUDING CROSSING DRIVEWAYSSHALLCONFORM TO CURRENTADA STATE/NATIONAL STANDARDS. IN NOCASE SHALLACCESSIBLE RAMP SLOPES EXCEED1 VERTICAL TO12HORIZONTAL. IN NO CASE SHALLSIDEWALK CROSS SLOPES EXCEED 2% . IN NO CASE SHALL LONGITUDINAL SIDEWALK SLOPESEXCEED5%. IN NOCASE SHALLACCESSIBLE PARKING STALLS ORAISLES EXCEED2% (1.5%TARGET) INALLDIRECTIONS. SIDEWALKACCESS TOEXTERNALBUILDING DOORSAND GATESSHALL BE ADA COMPLIANT. CONTRACTOR SHALL NOTIFY ENGINEER IMMEDIATELY IF ADACRITERIA CANNOTBE MET INANYLOCATION PRIOR TO PAVING. NO CONTRACTORCHANGEORDERSWILLBE ACCEPTED FORA.D.A COMPLIANCE ISSUES.15. MAINTAIN A MINIMUM OF 0.5% GUTTER SLOPE TOWARDS LOW POINTS.16. REFERENCE MEP PLANS FOR ROOF DRAIN CONNECTION.17. ALL STORM SEWER PIPE SHALL BE AIR TESTED IN ACCORDANCE WITH THE CURRENT PLUMBINGCODE.18.MAINTAIN A MINIMUM OF 1.25% SLOPE IN BITUMINOUS PAVEMENT AREAS, 0.5% SLOPE INCONCRETE PAVEMENTAREAS.19. CONTRACTOR SHALL REVIEW PAVEMENTGRADIENTAND CONSTRUCT "INFALLCURB" WHEREPAVEMENT DRAINS TOWARD GUTTER, AND "OUTFALL" CURB WHERE PAVEMENT DRAINS AWAYFROM GUTTER.PROPOSED STORM SEWERPROPOSED STORM SEWERPROPERTY LINEEXISTING CONTOURPROPOSED CONTOUR925PROPOSED SPOT ELEVATION100.00LEGENDPROPOSED HIGH POINT ELEVATIONHP:0.0PROPOSED LOW POINT ELEVATIONPROPOSED GUTTER ELEVATIONPROPOSED TOP OF CURB ELEVATIONPROPOSED FLUSH PAVEMENT ELEVATIONLP:0.0G:0.00T:0.00PROPOSED EMERGENCY O VERFLOWT/G:0.0EOF:0.00.0%PROPOSED DRAINAGE DIRECTIONME:0.0MATCH EXISTING ELEVATIONPROPOSED STORM MANHOLE (SOLID CASTING)PROPOSED STORM MANHOLE (ROUND INLET CASTING)PROPOSED STORM MANHOLE/ CATCH BASIN (CURB INLET CASTING)PROPOSED STORM SEWER CLENOUTPROPOSED RIPRAPPROPOSED FLARED END SECTIONCOD1" = 10'SOUTHEAST COURTYARD ANOR T H NOR T HTIP OUT CURB AND GUTTER; SEE SITE DETAILSUNDERGROUND STORMWATER MANAGEMENT NOTES1.UPON COMPLETION OF THE STORMWATER BMP AND FINALSTABILIZATION OF THE TRIBUTARY DRAINAGE AREA, THECONTRACTOR SHALL PROVIDE DOCUMENTATION THAT SHOWSTHE BMPS DRAWS DOWN WITHIN 48 HOURS AFTER ASIGNIFICANT RAIN EVENT.2. NO CONSTRUCTION EQUIPMENT SHALL TRAVEL WITHIN THEUNDERGROUND DETENTION / FILTRATION SYSTEM AREAS.3. FINAL EXCAVATION OF UNDERGROUND DETENTION / FILTRATIONSYSTEM AREAS MUST OCCUR IN DRY SOIL CONDITIONS TOPREVENT SMEARING AND COMPACTION. DO NOT WORK INDETENTION / FILTRATION AREAS IF SOIL CONDITIONS ARE WET.4. IMMEDIATELY FOLLOWING SYSTEM CONSTRUCTION, THEEXCAVATION FOR THE TRENCH SHALL BE IMMEDIATELYBACKFILLED WITH APPROVED BACKFILL MATERIAL PERMANUFACTURER'S RECOMMENDATION, OR THE EXCAVATIONSHALL BE PROTECTED WITH SILT FENCE AND OR BIO-ROLLSSUCH THAT ON-SITE SOILS DO NOT ENTER THE TRENCHEXCAVATION AREAS.5.IF ANY SOILS ENTER THE TRENCH PRIOR TO BACKFILLING, THECONTRACTOR SHALL REMOVE SOILS.6. CONTRACTOR SHALL COORDINATE AND COMPLETE CERTIFIEDAS-BUILT PLANS DEMONSTRATING ALL CONSTRUCTEDSTORMWATER CONVEYANCE STRUCTURES, AND STORMWATERMANAGEMENT FACILITIES (INCLUDING AS-BUILT VOLUMES)CONFORM TO DESIGN AND/OR PLANS AS APPROVED BY THECITY.7.STORMWATER MANAGEMENT AREAS TO BE KEPT OFF-LINE UNTILDISTURBED AREAS ARE RESTORED. IF NOT POSSIBLE, SYSTEMSMUST BE CLEANED OUT PRIOR TO CERTIFICATE OF OCCUPANCY.11 111111 11 04/03/2023City council meeting of May 15, 2023 (Item No. 5b) Title: Resolution approving a conditional use permit to allow construction of the Corsa apartment building – ward 2Page 8 FD FD FD FDFD FDFDFDFDCA4 125 6 7 8 9 10 11 B1A4.082A3.031A3.033A3.03UPUPSTAIR A1-AELEC169CELEVLOBBY167STAIR D1-DPARKINGGARAGE170ELEVLOBBY100ELEV 1 ELEV 2ELEV 3MECHSLOPE 5.76%SLOPE DOWN 4%18' - 0" 24' - 1" 18' - 2"18' - 0"TYP8' - 0"TYP 18' - 0"16' - 0"880.6725' - 2"CO RR159CO RR158BIKE STORAGE,DERO ULTRA SPACESAVER SQUARED,OR EQUAL+0 TSE+0 TSE = +882'-0" CLEARANCEBAR OVERHEAD(882'-0" = +0 TSE)-14.5" TSE-12.5" TSE-14" TSE-11.5" TSEMAX 2% CROSS SLOPEMAX 2% CROSS SLOPETYPTYP-8" TSE-21" TSE-22" TSE1' - 6" 1' - 6"169C169D100B100A1691-AB1-AA169ABIKESTOR169A169E167A167B 10" 53' - 0" 11' - 6" 36' - 0" 36' - 0" 36' - 0" 32' - 0" 26' - 0"25' - 6"10"257' - 8"16' - 5"25' - 8"24' - 9"7' - 0"12' - 0" 85' - 0" 18' - 0" 60' - 8"60' - 6" 10" 1' - 2"18' - 0"220' - 8"17' - 0"10"256' - 0"10"20' - 6" 13' - 0" 70' - 10" 18' - 6"10"121' - 2" 10"9' - 4" FIX-ITSTATION-16" TSE+0" TSE16A5.22877.63GAS METERS MIN1' - 6"-11.5" TSE-11.5" TSE-8" TSE3' - 6"18' - 6" -52.5" TSE-52.5" TSE-52.5" TSE-52.5" TSE-49.5" TSE-52.5" TSE-40" TSEA2.0811+0" TSE4' - 6" 24' - 0"-11.5" TSE+0 TSE+0 TSE+0 TSE+0 TSE1' - 0"3' - 9" 9"1' - 0"5' - 0" 5' - 0" 5' - 0" STEELBOLLARDS,/SEE 1 A1.026' - 8"MMMECHSTEEL BOLLARD,/ SEE 1 A1.02F.E.F.E.F.E. F.E.MM MMM18' - 0"OMIT ONE BLOCK ATS.O.G. FORDRAINAGE, INFILLOPNG W/ FINE METALMESH CLOSUREBOLLARD/SEE 2A1.02LOUVER48" X 48"8' - 6" 8' - 0" 8' - 6"A2.088A2.073A2.096A2.0931-DB1-DASHADED AREA INDICATESREQUIRED 8'-2" MINCLEAR HEADROOM CLEARANCEBAR OVERHEAD-49.5" TSE-60"* TSEMMTEMPPARKINGSTALL 013 012 011 010 009 008OMIT007 006 005 004 003 002 001 015016 017 018 019 020 021 022 023 024 025 026 027 028 029 030 031 032 033 034 035 036037 038 039 040 041042 043 044 045 046 047 048 049 050 051 052 053 054 055 056 057 058 059 060 061 062063064065 066 067 068 069 070 071 085086 087 088 089 090 SET THRESHOLD INA BED OF SEALANTCONC WASH ASREQ'D9' - 6"3' - 4"-10" TSE-13" TSE-16" TSE-8" TSE-10" TSE-16" TSE19' - 4"23' - 9" -15" TSE-17" TSE-13" TSE-17" TSE-21" TSE-21" TSE-21" TSEA5.034+0 TSEEXHAUSTFANHC SIGN - WALL MOUNT/SEE 3A1.02 ALIGN16" x 16"LOUVER,T.O. LOUVER+/-8'-0" AFF6' - 0"*COORD FINAL SLABELEV WITH PLUMBING170 20' - 0" 2' - 0"SHEET TITLESHEET NUMBEROpus Design Build, L.L.C.Opus AE Group, L.L.C.10350 Bren Road WestMinnetonka, MN 55343-0110952-656-444410350 Bren Road WestMinnetonka, MN 55343-0110952-656-4444PLOT DATE: PROJECTPROJECT NUMBERCONSULTANTREGISTRATIONDRAW N B YCHECKED BYPROJECT MANAGERDAT EPROJECT ADDRESS10/28/2022 2:09:56 PMENLARGEDGARAGE PLAN -LEVEL 1A2.10BELTLINERESIDENCES3440 BELTLINE BLVD,ST. LOUIS PARK, MN31815CheckerDesignerS. SHIFFLETT / E. RYAN07/18/22TRUEN1/8" = 1'-0"1ENLARGED LEVEL 1 GARAGE PLANISSUE RECORD03/03/22 PERMIT RESUBMITTAL SET04/25/22 CONSTRUCTION SET06/29/22 AB-0107/18/22 GENERAL REVISION 109/28/22 GENERAL REVISION 210/28/22 AB-03A2.08A2.08A2.08A2.08A2.07A2.07A2.09A2.09A2.09A2.09A5.03A5.03A5.22A5.22A4.08A4.08/A1.1///1A1.0/N WA/A1.02//2A1.0/A3.033A3.03A3.03City council meeting of May 15, 2023 (Item No. 5b) Title: Resolution approving a conditional use permit to allow construction of the Corsa apartment building – ward 2Page 9 Meeting: City council Meeting date: May 15, 2023 Consent agenda item: 5c Executive summary Title: Resolution approving a conditional use permit to allow construction of the Risor apartment building – ward 2 Recommended action: Motion to adopt resolution approving a conditional use permit to allow the construction of the Risor apartment building within the floodplain utilizing alternative construction methods. Policy consideration: Does the city council support approval of a conditional use permit to allow the construction of the Risor within the floodplain utilizing alternative construction methods as allowed by city code? Summary: Roers Companies applied for a conditional use permit (CUP) for alternative construction methods of the Risor apartment building located in a floodplain at 3510 Beltline Blvd. Section 36-297(c)(1) of the floodplain ordinance requires a CUP for any structure not elevated on fill as otherwise required by the floodplain ordinance. The Risor was approved by planned unit development (PUD) in 2021 and is under construction. It meets all floodplain requirements. A CUP was not applied for as part of the planning applications in 2021 because it was anticipated that the alternative construction methods could be reviewed and approved under the PUD. It was later determi ned, however, that the PUD cannot waive the CUP requirement even though the CUP process of notification, publication, and public hearing is the same for both. A CUP is required simply because the ordinance says alternative construction is allowed in the floodplain by CUP. The ordinance does not state that a PUD approval can take the place of a CUP approval. City staff support the alternative construction based on the following findings: 1. It reduces the amount of fill in the floodplain and preserves natural flood storage. 2. The plan provides compensatory storage to offset fill placed in the floodplain, so the development does not reduce the volume of flood storage. 3. It preserves the pedestrian connection and interaction between the building and public way by minimizing barriers such as retaining walls and elevated entrances to the building. The planning commission held a public hearing on May 3, 2023. There were no public comments. The commission also recommends approval of the CUP. Financial or budget considerations: None Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: discussion, draft conditional use permit, project plans Prepared by: Gary Morrison, zoning administrator Reviewed by: Sean Walther, planning manager/deputy community development director Karen Barton, community development director Approved by: Cindy Walsh, deputy city manager City council meeting of May 15, 2023 (Item No. 5c) Page 2 Title: Resolution approving a conditional use permit to allow construction of the Risor apartment building – ward 2 Discussion Site information: Site area (acres): 3.29 Current use: business park uses – former Surrounding land uses: Comcast offices and fitness studios North: approved mixed-use building East: Bass Lake Preserve South: Wolfe Park Professional Center West: business park uses Current 2040 land use guidance Current zoning TOD - transit oriented development MX-1 vertical mixed use Proposed zoning PUD planned unit development Background: The requirement for the CUP approval came to our attention when the property owner of the Corsa apartment building located adjacent at 3440 Beltline Blvd. requested the city’s assistance with their application to the Federal Emergency Management Agency (FEMA) for a Letter of Map Revision (LOMR) to remove the building from the floodplain. City staff determined that we would not be able to sign off on the LOMR until the CUP was approved. City council meeting of May 15, 2023 (Item No. 5c) Page 3 Title: Resolution approving a conditional use permit to allow construction of the Risor apartment building – ward 2 Present considerations: Portions of the property are located within the FEMA 1% chance floodplain of the Bass Lake Preserve, which has a flood elevation of 879.2. It is anticipated that FEMA will be revising the flood maps to reflect the latest precipitation data referred to as Atlas 14. The city’s surface water modeling of the Bass Lake Preserve using Atlas 14 estimates that the flood elevation has increased from 879.2 to approximately 879.9. The city data is not the official flood elevation; however, it is the best available data and indicates what the city expects revised FEMA maps to reflect when they are released. The exact release date of the revised FEMA maps is unknown but is anticipated in approximately five years. City floodplain ordinances require buildings to be elevated so their lowest floor is at least two feet above the flood elevation. City code also generally requires the fill to extend away from the building in all directions at least 15 feet at the elevation of two feet above the flood elevation. Buildings that do not meet these requirements may be approved by CUP as alternative construction within the floodplain. Risor was not designed to meet these requirements, because of its proximity to the public right-of-way. The amount of fill needed to meet this requirement would have conflicted with the public sidewalks and both Belt line Boulevard and 35th Street. Therefore, the city approved alternative construction within the floodplain as part of the PUD; however, a CUP should have been included in the application and approvals. Floodplain protection measures: Habitable space, such as the commercial and residential portion of the Risor, are required to be at least two feet above the flood elevation. The lowest floor of the habitable areas is 882.0, which is more than two feet above the current flood elevation of 879.2 and the estimated Atlas 14 flood elevation of 879.9. Additionally, safe exit routes are provided to multiple areas around the building and to the public right-of-way that are all above the flood elevation. Non-habitable space, such as the parking structure, are not required to maintain the two feet separation from the flood elevation and may be designed to internally flood. Risor maintained an elevation of 880.0 as the lowest elevation around its perimeter. This elevation is intentional to keep overland flood waters from entering the parking structure. The lowest floor elevation of the parking structure is also 880.0. As part of the review for this application, staff requested the grade and sidewalks around the perimeter of the building be increased to at least 880 where possible. As a result, several revisions were made as noted in the attached plans. These improvements will increase the building’s flood protection. Public outreach: Public hearing notices were mailed to property owners within 350 feet of the site; project information was posted to the city website. No comments were received. Planning commission: The commission held a public hearing on May 3, 2023, and no public comments were made. The commission recommended approval of the CUP. Next steps: If the city council approves the CUP, staff will forward the approved CUP to the applicant, and update city records with approved CUP. Previous/future actions Governing body Date Public hearing conducted, and no comments were received. Recommended approval. planning commission 5/3/2023 City council meeting of May 15, 2023 (Item No. 5c) Page 4 Title: Resolution approving a conditional use permit to allow construction of the Risor apartment building – ward 2 Resolution No. 23-____ Resolution approving a conditional use permit to allow the construction of the Risor apartment building within the floodplain utilizing alternative construction methods at 3510 Beltline Blvd. Whereas Roers Companies applied for a conditional use permit (Case No. 23-05-CUP) to allow the Risor apartment building to be construction within the floodplain utilizing alternative construction methods at 3510 Beltline Blvd.; the property is legally described as follows, to-wit: Lot 1, Block 1, “Belt Line Industrial Park 5th Addition”, Hennepin County, Minnesota. Whereas the property is located in the PUD-21 zoning district. Whereas city code section 36-297(c)(1) allows the construction of buildings within the floodplain utilizing alternative construction methods instead of placing additional fill in the floodplain to extend the regulatory flood protection elevation a minimum of 15 feet from the building. Whereas the city determined that the alternative construction methods for the construction of the apartment building is necessary for the following reasons: 1. It reduces the amount of fill in the floodplain and preserves natural flood storage. 2. The plan provides compensatory storage to offset fill placed in the floodplain, so the development does not reduce the volume of flood storage. 3. It preserves the pedestrian connection and interaction between the building and public way by minimizing barriers such as retaining walls and elevated entrances to the building. Whereas the use of the property as an apartment building is consistent with and supportive of the principles, goals, objectives, land use designations, redevelopment plans, neighborhood objectives, and implementation strategies of the comprehensive plan. Whereas the use of alternative construction methods is not detrimental to the health, safety and general welfare of the community as a whole. Whereas the use of alternative construction methods is consistent with the regulations, intent and purpose of the city code. The approved plans meet the conditions required for alternative construction within a floodplain. Whereas the use will not have undue adverse impacts on governmental facilities, services or improvements which are either existing or proposed. Whereas the contents of Case No. 23-05-CUP are hereby entered into and made part of the record of decision for this case. City council meeting of May 15, 2023 (Item No. 5c) Page 5 Title: Resolution approving a conditional use permit to allow construction of the Risor apartment building – ward 2 Conclusion Now therefore be it resolved that the conditional use permit is hereby approved for 3510 Beltline Blvd. to allow the construction of an apartment building within the floodplain utilizing alternative construction methods. The application is accepted by the city council as being in accord and conformity with all ordinances, city plans and regulations of the City of St. Louis Park, provided, however, that this approval is made subject to the opinion of the city attorney and certification by the city clerk and subject to the following conditions: 1. The final grades around the building be completed as illustrated in Exhibit A -Site Plan, Exhibit B-Grading Plan. 2. A final elevation certificate shall be submitted upon completion of the final grade. 3. A floodproofing certificate shall be submitted upon completion of the final grade. 4. In addition to any other remedies, the developer or owner shall pay an administrative fee of $750 per violation of any condition of this approval. 5. The conditional use permit shall be revoked and cancelled if the building or structure for which the conditional use permit is granted is removed. The city clerk is instructed to record certified copies of this resolution in the Office of the Hennepin County Register of Deeds or Register of Titles as the case may be. Reviewed for administration: Adopted by the city council May 15, 2023. Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk PROPOSED MIXED-USE BUILDING± 82,000 S.F.FFE VARIES: 880.00 - 882.00NORTHING: 154123.67EASTING: 510669.50NORTHING: 154513.61EASTING: 510894.09NORTHING: 154354.65EASTING: 511170.08NORTHING: 153964.70EASTING: 510945.49LAT: N44° 56' 22.36"LONG: W93° 20' 31.68"LAT: N44° 56' 26.21"LONG: W93° 20' 28.55"LAT: N44° 56' 24.64"LONG: W93° 20' 24.72"LAT: N44° 56' 20.79"LONG: W93° 20' 27.84"ADA ACCESSIBLE PATHTO RETAIL SPACEPROPOSED PROPERTY LINEFOR 7' ALLEYWAY DEDICATIONEXISTING PROPERTY LINEPROPOSED PROPERTY LINEEXISTING PROPERTY LINEPROPOSED ASPHALT TRAILDEMO ASPHALT TRAILAND EXTEND CONCRETEDRIVEWAY APRON UPTO ASPHALT DRIVEWAYDRAINAGE AND UTILITY EASEMENTGC TO PROVIDE PEDESTRIANDETOUR WHEN TRAIL WILLBE CLOSED DURING CONSTRUCTIONINGRESS/EGRESS AREAFOR PEDESTRIAN ACCESS(VIA DEVELOPMENTAGREEMENT)ALLEY SECTION8" CONCRETE6" BASEPER CITY DETAIL ST-28 EXISTING PROPERTY LINEPROPOSED PROPERTY LINEDRAINAGE AND UTILITY EASEMENTDRAINAGE AND UTILITY EASEMENT DRAINAGE AND UTILITY EASEMENT2.5' 12.4' 17.6' 14.0'14.0' 7.0' 31.4' 16.1' 13.1' 14.9'148.7' 144.6' 8.0'20.0'6.0'7.0'10.0'10.0' 5.1' 1.9'6.0'(TYP.)5.0'(TYP.)6.0'(TYP.)5.0'(TYP.)4.7'2.2'10.6'2.5'4.0'5.0'5.0' 5.0' 13.0'24.6'ACCCB BGGGAAACCFFEEFFFEE E C C AFIC CCDJ JJ ANNMN M 100-YR FLOOD ELEVATION BOUNDARYEL: 879.20' PER FEMA FLOOD MAP NO. 27053C0354FLANDSCAPE WALLOO OOOOOPOO52.4'10-YR FLOOD ELEVATION BOUNDARYSU-1 - EL: 877.71' CMHICQ RL KRRRK"BEGIN ONE-WAY" SFE5.0'5.0'5.0'5.0'5.0' 5.0' 5.0'5.0'5.0'5.0'5.0'R10.0'R10.0'R50.0' R30.0' R3.0'R3.0'R3.0'R12.5' TMICCTPAVEMENT REPLACEMENTTO CENTERLINE OF ROADPAVEMENT REPLACEMENT TOCENTERLINE OF ROADFULL WIDTH PAVEMENTREPLACEMENTBENCH & BIKE RACKS ONCONCRETE SIDEWALK -REFER TO LANDSCAPE PLANS7BUILDING DATA SUMMARYAREASEXISTING PROPERTY AREA PRIOR TOROW DEDICATION143,326 SF (3.29 AC)PROPOSED PROPERTY AREA AFTERROW DEDICATION139,048 SF (3.19 AC)BUILDING AREA82,000 SF (57.2% OF TOTALPROPERTY AREA)PROPERTY SUMMARY3510 BELTLINE BLVDPROPERTY AREA143,326 SF (3.29 AC)PROPOSED IMPERVIOUS AREA106,634 SF (2.45 AC)PROPOSED PERVIOUS AREA36,692 SF (0.84 AC)TOTAL DISTURBED AREA152,369 SF (3.50 AC) PREVIOUS PROPERTY AREA143,326 SF (3.29 AC)PROPOSED PROPERTY AREA139,050 SF (3.20 AC)TOTAL DEDICATIONS4,276 SF (0.09 AC)ZONING SUMMARYEXISTING ZONINGMX-1 MIXED USEPROPOSED ZONINGPUD PLANNED UNITDEVELOPMENTBUILDING SETBACKSSEE ARCH. PLAN FORPUD BUILD-TO SETBACKSPROPOSED CURB AND GUTTERPROPOSED PROPERTY LINEBUILDING FOOTPRINTPROPOSED STANDARD DUTY ASPHALTPROPOSED CONCRETE PAVEMENTPROPOSED CONCRETE SIDEWALKLEGENDPROPOSED LANDSCAPE AREAKEYNOTE LEGENDRETAINING WALL (REFERENCE ARCHITECTURAL / STRUCTURAL PLANS)ACCESS TO BUILDING PARKING RAMPMATCH EXISTING EDGE OF PAVEMENT/ CURB & GUTTER/ SIDEWALKACCESSIBLE CURB RAMPB612 CURB & GUTTER (TYP.)TRANSITION CURBCOMMERCIAL DRIVEWAY APRON, SEE DETAIL ON SHEET C702EXISTING TREES TO REMAIN (REFERENCE LANDSCAPE PLANS)B618 CURB & GUTTER (TYP.)EXISTING FIRE HYDRANT"ONE-WAY" SIGNSTOP SIGNDIRECTIONAL PAVEMENT MARKINGSTOP BAR - SEE SHEET C702 FOR DETAILPROPOSED STOOP / STAIRS / RISERS, SEE ARCHITECTURAL PLANS FORDETAILSPROPOSED TRANSFORMERS & CONCRETE PADSPROPOSED GENERATORREINSTALL "NO PARKING" SIGNTWO-SIDED "STOP" AND "ONE-WAY, DO NOT ENTER" SIGNPROPOSED PATIO FENCE, SEE ARCHITECTURAL PLANS FOR DETAILFLUSH CURBABCDEFGHIJKLMNOPQRRSTISSUED FOR CONSTRUCTIONSignatureNameLicense # DatePROJECT NUMBERDRAWN BY CHECKED BYORIGINAL ISSUE:REVISIONS:KEY PLANI hereby certify that this plan, specification, orreport was prepared by me or under my directsupervision and that I am a duly licensed engineerunder the laws of the State of Minnesota7/17/2020160352000CPH RISOR ST. LOUIS PARKNo. Description Date2023 KIMLEY-HORN AND ASSOCIATES, INC.767 EUSTIS STREET, SUITE 100, ST. PAUL, MN 55114PHONE: 651-645-4197WWW.KIMLEY-HORN.COMJARED F. JONES46610 04/19/2022JFJResponse #1 to City Comments03/10/2212/30/2021RISOR ST. LOUISPARK3510 Beltline BlvdSaint Louis Park, MN 55416Response #2 to City Comments04/08/224 ASI #4 08/25/22Construction Set 04/19/226 ASI #610/05/22CUP PLANUPDATES(04/07/2023)7 CUP PLAN UPDATES 04/07/23SITE PLAN NOTES1. ALL WORK AND MATERIALS SHALL COMPLY WITH ALL CITY/COUNTY REGULATIONSAND CODES AND O.S.H.A. STANDARDS.2. CONTRACTOR SHALL REFER TO THE ARCHITECTURAL PLANS FOR EXACTLOCATIONS AND DIMENSIONS OF VESTIBULES, SLOPE PAVING, SIDEWALKS, EXITPORCHES, TRUCK DOCKS, PRECISE BUILDING DIMENSIONS AND EXACT BUILDINGUTILITY ENTRANCE LOCATIONS.3. ALL INNER CURBED RADII ARE TO BE 3' AND OUTER CURBED RADII ARE TO BE 10'UNLESS OTHERWISE NOTED. STRIPED RADII ARE TO BE 5'.4. ALL DIMENSIONS AND RADII ARE TO THE FACE OF CURB UNLESS OTHERWISENOTED.5. EXISTING STRUCTURES WITHIN CONSTRUCTION LIMITS ARE TO BE ABANDONED,REMOVED OR RELOCATED AS NECESSARY. ALL COST SHALL BE INCLUDED IN BASEBID.6. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL RELOCATIONS, (UNLESSOTHERWISE NOTED ON PLANS) INCLUDING BUT NOT LIMITED TO, ALL UTILITIES,STORM DRAINAGE, SIGNS, TRAFFIC SIGNALS & POLES, ETC. AS REQUIRED. ALLWORK SHALL BE IN ACCORDANCE WITH GOVERNING AUTHORITIES REQUIREMENTSAND PROJECT SITE WORK SPECIFICATIONS AND SHALL BE APPROVED BY SUCH. ALLCOST SHALL BE INCLUDED IN BASE BID.7. SITE BOUNDARY, TOPOGRAPHY, UTILITY AND ROAD INFORMATION TAKEN FROM ASURVEY BY TROSSEN LAND SURVEYING, DATED 7/21/2021.KIMLEY-HORN ASSUMES NO LIABILITY FOR ANY ERRORS, INACCURACIES, OROMISSIONS CONTAINED THEREIN.8. TOTAL LAND AREA IS 3.29 ACRES.9. CONTRACTOR SHALL REFERENCE ARCH / MEP PLANS FOR SITE LIGHTING ANDELECTRICAL PLAN.10. NO PROPOSED LANDSCAPING SUCH AS TREES OR SHRUBS, ABOVE ANDUNDERGROUND STRUCTURES, OR OTHER OBSTRUCTIONS SHALL BE LOCATEDWITHIN EXISTING OR PROPOSED UTILITY EASEMENTS AND RIGHTS OF WAY UNLESSSPECIFICALLY NOTED ON PLANS OTHERWISE.11. REFER TO FINAL PLAT OR ALTA SURVEY FOR EXACT LOT AND PROPERTYBOUNDARY DIMENSIONS.12. ALL AREAS ARE ROUNDED TO THE NEAREST SQUARE FOOT.13. ALL DIMENSIONS ARE ROUNDED TO THE NEAREST TENTH FOOT.14. EXISTING WETLANDS ON SITE ARE CLASSIFIED AS INCIDENTAL AND RECEIVED A NOLOSS DETERMINATION FROM THE MINNEHAHA CREEK WATERSHED DISTRICT IN THENOTICE OF DECISION REPORT DATED 11/12/2021.NORTHPROPOSED STORMWATER TREATMENT FILTRATION BASINEXISTING PROPERTY LINEC400SITE PLANREMOVE AND REPLACE EXISTING PAVEMENT / CURB ANDGUTTER FOR PROPOSED UTILITY SERVICEEXCAVATIONS, MATCH EXISTING PAVEMENT SECTIONPER CITY OF ST. LOUIS PARK STANDARDSASPHALT TRAIL (BY OTHERS), ANY DAMAGE TO THETRAIL TO BE FIXED / RECONSTRUCTEDCity council meeting of May 15, 2023 (Item No. 5c) Title: Resolution approving a conditional use permit to allow construction of the Risor apartment building – ward 2Page 6 DDDD DPROPOSED MIXED-USE BUILDING± 82,000 S.F.FFE VARIES: 880.00 - 882.00CONTRACTOR TO PROVIDE FLOOD MANAGEMENTPLAN TO ADDRESS FLOODING, STORAGE OFMATERIALS, WATER PUMPING, ETC.874.5EOF:878.60874.5EOF:878.50 880880880880878878878879879881881879876 8 77 878 879 87 8877876875876877878879880875880.00882.00G:879.50881.24878.27ME:877.09878.10877.94882.00880.08FFE:882.00882.00881.83878.23881.83878.33878.35881.91G:880.73ME:877.70T/G:877.99877.91878.12878.32878.32877.57LP/G:878.91 G:880.32881.76881.83G:880.20 881.71878.66878.66878.66876.56877.57880.08882.00 881.91880.00882.00FFE:882.00FFE:882.00878.33878.07878.29 878.27878.22881.80878.30878.03878.18877.98BMP #1LANDSCAPED FILTRATION BASINB/POND: 874.50T/POND: 878.50WQ OUTLET: 877.00WQ VOLUME PROVIDED: 20,570 CFTOTAL VOLUME PROVIDED: 36,645 CFBMP #2LANDSCAPE FILTRATION BASINB/POND: 874.50T/POND: 878.50WQ OUTLET: 877.00WQ VOLUME PROVIDED: 4,950 CFTOTAL VOLUME PROVIDED: 9,860 CF100-YR FLOOD ELEVATION BOUNDARY.EL: 879.20 PER FEMA FLOOD MAP NO. 27053C0354FLANDSCAPE WALLTRAIL DEMO AND REBUILDFOR ADA ACCESS1.40%1.20 %3.00%3.30%3.49%2.20%5.44%1.24%1.53%1.49%2.22%7.22%1.50%2.12%33.33% 2.01%3:13:13:1 3:1 3:13:1 3 :1 1.49%1.57%1.91%0.91%1.48%1.50%20.41%3 :13:11.35%2.93%1.52%3.28%4.77% 872.00 9.85%9.95%8.72%8.18%5.29%1.79%1.80%3.98%2.49%1.03%1.67%2.03%T/G:881.44T/G:881.53881.06 881.01880.45880.49 880.35 G:880.99T:881.49T:880.82T:881.23T:880.00T:880.70G:880.08T:880.58T:880.00G:879.50879.35878.84878.90879.54 879.66881.83882.00882.00878.72 878.76 878.51878.40T/G:881.90T/G:881.74FFE:882.00SEVEN - 6" RISERSFOUR - 6" RISERSME:877.15FIVE - 6" RISERSSEVEN - 6" RISERS877.72881.76878.31SIX - 6" RISERSG:879.05T:879.55GRADE BREAK,RIDGE LINE (TYP.)GRADE BREAK,RIDGE LINE (TYP.)GRADE BREAK,RIDGE LINE (TYP.)4.55%25.00%1.79%22.43%13.45%1.80%13.57%1.79%THREE - 6" RISERSTWO - 6" RISERSONE - 6" RISERTHREE - 6" RISERSFOUR - 6" RISERSFOUR - 6" RISERSTHREE - 6" RISERSFOUR - 6" RISERSFIVE - 6" RISERS1.33%881.92880.50880.45881.50881.45881.00880.952.00%1.29%878.58878.54878.78878.82879.38879.35879.02878.98879.35879.31879.02878.98879.10879.19879.23879.10879.37879.08879.19879.23879.50879.50879.69879.73878.96879.19879.23878.96878.65879.51878.73878.693:1FFE:881.33FFE:881.33FFE:881.33FFE:881.33FFE:881.33FFE:881.33FFE:882.00879.46879.69879.73879.46FFE:880.00FFE:880.00FFE:882.00FFE:882.001.57%GRADE BREAK,SWALE (TYP.)5.20%2.65%2.35%1.76%3.30%GRADE BREAK,SWALE (TYP.)T:879.72G:879.22GRADE BREAK,RIDGE LINE (TYP.)T:879.64G:879.14T:879.42880.55880.50881.05881.00881.50881.45879.98879.93G:879.40T:879.90G:879.91T:880.41T:882.02G:881.52G:881.38T:881.88T:880.36G:879.86T:880.83G:880.33G:881.30T:881.80881.83ME:877.69878.21881.76881.71G:879.38T:879.881.49%1.00%1.00%1.95%1.00%2.00%0.45% 1.76%1.31%1.96%1.61%878.27877.63ME:877.14ME:877.10877.39877.44G:879.50T:880.00881.33880.00880.00880.10880.04880.10880.04880.10880.04880.10880.04880.10880.04880.10880.04878.92879.06880.086.35%1.55%7.17%77880.107ISSUED FOR CONSTRUCTIONSignatureNameLicense # DatePROJECT NUMBERDRAWN BY CHECKED BYORIGINAL ISSUE:REVISIONS:KEY PLANI hereby certify that this plan, specification, orreport was prepared by me or under my directsupervision and that I am a duly licensed engineerunder the laws of the State of Minnesota7/17/2020160352000CPH RISOR ST. LOUIS PARKNo. Description Date2023 KIMLEY-HORN AND ASSOCIATES, INC.767 EUSTIS STREET, SUITE 100, ST. PAUL, MN 55114PHONE: 651-645-4197WWW.KIMLEY-HORN.COMJARED F. JONES46610 04/19/2022JFJResponse #1 to City Comments03/10/2212/30/2021RISOR ST. LOUISPARK3510 Beltline BlvdSaint Louis Park, MN 55416Response #2 to City Comments04/08/224 ASI #4 08/25/22Construction Set 04/19/226 ASI #610/05/22CUP PLANUPDATES(04/07/2023)7 CUP PLAN UPDATES 04/07/23GRADING PLAN NOTES1. ALL WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE CITY OF ST. LOUIS PARK,SPECIFICATIONS AND BUILDING PERMIT REQUIREMENTS.2. CONTRACTOR TO CALL GOPHER STATE CALL ONE @ <1-800-252-1166> AT LEAST TWOWORKING DAYS PRIOR TO EXCAVATION/CONSTRUCTION FOR UTILITY LOCATIONS.3. STORM SEWER PIPE SHALL BE AS FOLLOWS:RCP PER ASTM C-76HDPE: 0" - 10" PER AASHTO M-252HDPE: 12" OR GREATER PER ASTM F-2306PVC SCH. 40 PER ASTM D-1785STORM SEWER FITTINGS SHALL BE AS FOLLOWS:RCP PER ASTM C-76, JOINTS PER ASTM C-361, C-990, AND C-443HDPE PER ASTM 3212PVC PER ASTM D-3034, JOINTS PER ASTM D-32124. CONTRACTOR TO FIELD VERIFY THE LOCATIONS AND ELEVATIONS OR EXISTINGUTILITIES AND TOPOGRAPHIC FEATURES PRIOR TO THE START OF SITE GRADING. THECONTRACTOR SHALL IMMEDIATELY NOTIFY THE PROJECT ENGINEER OF ANYDISCREPANCIES OR VARIATIONS.5. SUBGRADE EXCAVATION SHALL BE BACKFILLED IMMEDIATELY AFTER EXCAVATION TOHELP OFFSET ANY STABILITY PROBLEMS DUE TO WATER SEEPAGE OR STEEP SLOPES.WHEN PLACING NEW SURFACE MATERIAL ADJACENT TO EXISTING PAVEMENT, THEEXCAVATION SHALL BE BACKFILLED PROMPTLY TO AVOID UNDERMINING OF EXISTINGPAVEMENT.6. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL HORIZONTAL AND VERTICAL CONTROL.7. CONTRACTOR SHALL EXCAVATE DRAINAGE TRENCHES TO FOLLOW PROPOSED STORMSEWER ALIGNMENTS.8. GRADES SHOWN ARE FINISHED GRADES. CONTRACTOR SHALL ROUGH GRADE TOSUBGRADE ELEVATION AND LEAVE STREET READY FOR SUBBASE.9. ALL EXCESS MATERIAL, BITUMINOUS SURFACING, CONCRETE ITEMS, ANY ABANDONEDUTILITY ITEMS, AND OTHER UNSTABLE MATERIALS SHALL BECOME THE PROPERTY OFTHE CONTRACTOR AND SHALL BE DISPOSED OF OFF THE CONSTRUCTION SITE.10. REFER TO THE UTILITY PLAN FOR SANITARY SEWER MAIN, WATER MAIN SERVICELAYOUT AND ELEVATIONS AND CASTING / STRUCTURE NOTATION.11. CONTRACTOR IS RESPONSIBLE FOR CONSTRUCTION OF PAVEMENTS AND CURB ANDGUTTER WITH SMOOTH UNIFORM SLOPES TO PROVIDE POSITIVE DRAINAGE.12. INSTALL A MINIMUM OF <4" CLASS 5> AGGREGATE BASE UNDER CURB AND GUTTER ANDCONCRETE SIDEWALKS.13. UPON COMPLETION OF EXCAVATION AND FILLING, CONTRACTOR SHALL RESTORE ALLSTREETS AND DISTURBED AREAS ON SITE. ALL DISTURBED AREAS SHALL BERE-VEGETATED WITH A MINIMUM OF <4" OF TOPSOIL>.14. ALL SPOT ELEVATIONS/CONTOURS ARE TO GUTTER / FLOW LINE UNLESS OTHERWISENOTED.15. GRADING FOR ALL SIDEWALKS AND ACCESSIBLE ROUTES INCLUDING CROSSINGDRIVEWAYS SHALL CONFORM TO CURRENT ADA STATE/NATIONAL STANDARDS. IN NOCASE SHALL ACCESSIBLE RAMP SLOPES EXCEED 1 VERTICAL TO 12 HORIZONTAL. IN NOCASE SHALL SIDEWALK CROSS SLOPES EXCEED 2% . IN NO CASE SHALL LONGITUDINALSIDEWALK SLOPES EXCEED 5%. IN NO CASE SHALL ACCESSIBLE PARKING STALLS ORAISLES EXCEED 2% (1.5% TARGET) IN ALL DIRECTIONS. SIDEWALK ACCESS TO EXTERNALBUILDING DOORS AND GATES SHALL BE ADA COMPLIANT. CONTRACTOR SHALL NOTIFYENGINEER IMMEDIATELY IF ADA CRITERIA CANNOT BE MET IN ANY LOCATION PRIOR TOPAVING. NO CONTRACTOR CHANGE ORDERS WILL BE ACCEPTED FOR A.D.A COMPLIANCEISSUES.16. MAINTAIN A MINIMUM OF 0.5% GUTTER SLOPE TOWARDS LOW POINTS.17. CONTRACTOR TO PROVIDE 3" INSULATION BY 5' WIDE CENTERED ON STORM PIPE IFLESS THAN 4' OF COVER IN PAVEMENT AREAS AND LESS THAN 3' OF COVER INLANDSCAPE AREAS.18. ALL STORM SEWER CONNECTIONS SHALL BE GASKETED AND WATER TIGHT INCLUDINGMANHOLE CONNECTIONS.19. ALL STORM SEWER PIPE SHALL BE AIR TESTED IN ACCORDANCE WITH THE CURRENTPLUMBING CODE.20. MAINTAIN A MINIMUM OF 1.25% SLOPE IN BITUMINOUS PAVEMENT AREAS, 0.5% SLOPE INCONCRETE PAVEMENT AREAS.21. CONTRACTOR SHALL REVIEW PAVEMENT GRADIENT AND CONSTRUCT "INFALL CURB"WHERE PAVEMENT DRAINS TOWARD GUTTER, AND "OUTFALL" CURB WHERE PAVEMENTDRAINS AWAY FROM GUTTER.22. CONTRACTOR TO PROVIDE FLOOD MANAGEMENT PLAN TO ADDRESS FLOODING,STORAGE OF MATERIALS, WATER PUMPING, ETC.EXISTING STORM SEWERPROPOSED STORM SEWERPROPOSED PROPERTY LINEEXISTING CONTOURPROPOSED CONTOUR925PROPOSED SPOT ELEVATION100.00LEGENDPROPOSED HIGH POINT ELEVATIONHP:0.0PROPOSED LOW POINT ELEVATIONPROPOSED GUTTER ELEVATIONPROPOSED TOP OF CURB ELEVATIONPROPOSED FLUSH PAVEMENT ELEVATIONLP:0.0G:0.00T:0.00PROPOSED EMERGENCY OVERFLOWT/G:0.0EOF:0.00.0%PROPOSED DRAINAGE DIRECTION0.00%PROPOSED ADA SLOPEME:0.0MATCH EXISTING ELEVATIONPROPOSED STORM MANHOLE (SOLID CASTING)PROPOSED STORM MANHOLE (ROUND INLET CASTING)PROPOSED STORM MANHOLE/ CATCH BASIN (CURB INLET CASTING)PROPOSED STORM SEWER CLENOUTPROPOSED RIPRAPPROPOSED FLARED END SECTIONCODNORTH STORMWATER NOTES & ASSUMPTIONS1. CONTRACTOR TO PROVIDE FLOOD MANAGEMENT PLAN TO ADDRESS HOW FLOODING,STORAGE OF MATERIALS, WATER PUMPING, ETC. WILL BE ADDRESSED DURINGCONSTRUCTION.2. TOTAL WATER QUALITY VOLUME REQUIRED: 9,184 CF3. FILTRATION ASSUMED DUE TO HIGH GROUNDWATER AND POTENTIAL FORCONTAMINATED SOILS4. MINNEHAHA CREEK WATERSHED DISTRICT CREDITS 50% FOR FILTRATION PER RULE C5. ASSUMED FILTRATION RATE OF 0.8 INCH PER HOUR6. TOTAL FILTRATION VOLUME REQUIRED 18,368 CF7. TOTAL FILTRATION VOLUME PROVIDED 25,520 CF8. PROPOSED FLOODPLAIN FILL VOLUME: 4,110 CY9. PROPOSED FLOODPLAIN MITIGATION VOLUME: 4,129 CFLIMITS OF DISTURBANCE1C501C500GRADING PLANEXISTING PROPERTY LINECity council meeting of May 15, 2023 (Item No. 5c) Title: Resolution approving a conditional use permit to allow construction of the Risor apartment building – ward 2Page 7 0.00%1.76%12.98%1.39%1.21%1.21%1.21%1.21%1.22%2.20%9.73%2.21%2.63%0.00 % 2 .7 5%1.50% 1.00%100-YR FLOOD ELEVATION BOUNDARYE: 879.20' PER FEMA FLOOD MAPNO. 27053C0354F1.00%7.43%4.62%0.86%0.86%0.86%4.32%0.54%1.01%0.70%FFE: 880.0'880.00879.95880.00880.00T/G:880.00879.82879.78T:880.00G:879.50T:879.73G:879.23879.69T:879.67G:879.17879.54T:879.53G:879.03879.40T:879.38G:878.88T/G:878.79878.85 878.76878.70ME:878.59ME:878.34T/G:878.67878.55878.67G:878.69G:878.88G:879.03G:879.50G:879.14G:879.29TOP OF SLAB: 880.12TOP OF SLAB: 880.12TOP OF SLAB: 879.89TOP OF SLAB: 880.00 TOP OF SLAB: 880.00TOP OF SLAB: 880.01T/G:880.00 T:880.00T:879.77G:879.27 T:880.00G:879.50T:879.79T:879.64T:879.53T:879.38T:879.190.70% 0.70% 0.70%0.70%0.70% 0.70% 0.70% 0.70% 4.29%4.95%4.10%879880.30880.17 G:879.62T:880.121.02%G:879.45T:879.95TOP OF SLAB: 880.20TOP OF SLAB: 880.20TOP OF SLAB: 880.20TOP OF SLAB: 880.20TOP OF SLAB: 880.20TOP OF SLAB: 880.20TOP OF SLAB: 880.20TOP OF SLAB: 880.20880.01 880.09880.00879.91879.91880.00 880.08879.99T/G:880.00T/G:880.00TOP OF SLAB: 880.30 TOP OF SLAB: 880.20TOP OF SLAB: 880.20880.20 880.17TOP OF SLAB: 880.20880.10880.13TOP OF SLAB: 880.20TOP OF SLAB: 880.17 880.141.49%1.70%7GARAGE APPROACH TABLEISSUED FOR CONSTRUCTIONSignatureNameLicense # DatePROJECT NUMBERDRAWN BY CHECKED BYORIGINAL ISSUE:REVISIONS:KEY PLANI hereby certify that this plan, specification, orreport was prepared by me or under my directsupervision and that I am a duly licensed engineerunder the laws of the State of Minnesota7/17/2020160352000CPH RISOR ST. LOUIS PARKNo. Description Date2023 KIMLEY-HORN AND ASSOCIATES, INC.767 EUSTIS STREET, SUITE 100, ST. PAUL, MN 55114PHONE: 651-645-4197WWW.KIMLEY-HORN.COMJARED F. JONES46610 04/19/2022JFJResponse #1 to City Comments03/10/2212/30/2021RISOR ST. LOUISPARK3510 Beltline BlvdSaint Louis Park, MN 55416Response #2 to City Comments04/08/224 ASI #4 08/25/22Construction Set 04/19/226 ASI #610/05/22CUP PLANUPDATES(04/07/2023)7 CUP PLAN UPDATES 04/07/230.0%PROPOSED DRAINAGE DIRECTIONEXISTING STORM SEWERPROPOSED STORM SEWERPROPOSED PROPERTY LINEEXISTING CONTOURPROPOSED CONTOUR925PROPOSED SPOT ELEVATION100.00LEGENDPROPOSED HIGH POINT ELEVATIONHP:0.0PROPOSED LOW POINT ELEVATIONPROPOSED GUTTER ELEVATIONPROPOSED TOP OF CURB ELEVATIONPROPOSED FLUSH PAVEMENT ELEVATIONLP:0.0G:0.00T:0.00PROPOSED EMERGENCY OVERFLOWT/G:0.0EOF:0.0ME:0.0MATCH EXISTING ELEVATIONPROPOSED STORM MANHOLE (SOLID CASTING)PROPOSED STORM MANHOLE (ROUND INLET CASTING)PROPOSED STORM MANHOLE/ CATCH BASIN (CURB INLET CASTING)PROPOSED STORM SEWER CLENOUTPROPOSED RIPRAPPROPOSED FLARED END SECTIONCODNORTH INLET PROTECTIONLIMITS OF DISTURBANCEFILTER LOGSILT FENCESCALE 1"= 5' NE ACCESS ROUTE AND TRANSFORMER PAD1C501GRADING ENLARGEMENTSEXISTING PROPERTY LINECity council meeting of May 15, 2023 (Item No. 5c) Title: Resolution approving a conditional use permit to allow construction of the Risor apartment building – ward 2Page 8 REF ICEUPUPUPDN DN DN DN DNDNDNDNDNDNDN UPUP44 5 5 DD C6 6 7 7 8 8 9 9 EE FF GG HHKKPP3 3 10 10 11 11 1 1 131312 1.2 AAB9.4VVU2 10.5 10.3MN1.411.1 12.1 A.9J.6LOQQTJ4.9 P.8R2.1 3.4 RETAILEXIT PASSAGEWAYSTAIR AWATERAND FIRESERVICEELECTRICTRASH /RECYCLINGPARKINGLOWERLEVELELEVLOBBY BIKE STORAGEBIKESTORAGEEXITPASSAGEWAY1BR LWSTUDIOLW STUDIOLW2BR LW MOVE-IN /LOADINGHALLWAYSTAIR BCORRIDORSTUDIOLW 1BR LW 2BR LW 1BR LWSTAIR CRAMP UP882.00'880.00'10 BIKES8 BIKESPOND -REFERTO CIVILPOND -REFERTO CIVIL5' - 0" 18' - 8" 10' - 8" 6' - 2" 20' - 9" 2' - 1" 25' - 4" 9" 14' - 11" 16' - 0" 30' - 0" 30' - 0" 30' - 0" 30' - 0" 30' - 0" 2' - 0" 14' - 4"2' - 0"1' - 9" 25' - 4"21' - 8" 28' - 4" 19' - 4" 29' - 0" 28' - 11" 28' - 11" 9' - 5" 19' - 6"23' - 7" 26' - 10" 29' - 1"AMAZONHUBLOCKERS1BR LWSTAIR D STUDIOLW1BR LW1BR LWSTUDIOLW1BR LW 881.33'881.33'880.00'880.00'FEMA FLOODPLAIN ELEVATIONLOBBYVESTIBULECOFFEE BARGOLFSIMULATORPACKAGEVESTIBULEMAILWORKROOMLEASINGOFFICEVESTIBULERESTROOM72' - 2" 141' - 7" 8' - 0" 65' - 9"63' - 4" 25' - 4" 34' - 4" 141' - 4" 22' - 4"2' - 8" 192' - 8" 99' - 8"186' - 0"14' - 3" 70' - 5" 7' - 0" 288' - 0"7' - 0" 1' - 9" 20' - 4" 8' - 8" 13' - 0"26' - 2" 2' - 2"19' - 4"29' - 0" 28' - 11" 28' - 11" 28' - 11" 6' - 2"8' - 0" 9' - 5" 9' - 7" 22' - 8" 23' - 8"6' - 10" 27' - 6" 26' - 11" 9' - 5" 14' - 0" 4' - 9" 6' - 8" 24' - 3" 30' - 0" 30' - 0" 30' - 0" 30' - 0" 30' - 4" 16' - 0"UNEXCAVATED STAIR E PET SPAMDFCORRIDORCORRIDORRESTROOM882.00'ACCESSIBLE SIGNAGE- SEE / 1 AC3.0 22' - 0"22' - 8"38' - 0" 22' - 8" 38' - 0" 22' - 8" 880.33' 882.00' 880.00'880.00'880.00'882.00'882.00'882.00'880.00' 880.08'882.00'882.00'882.00'882.00'882.00' 882.02' 882.00' 882.00'882.00'882.00' 882.00' 882.00'882.00' 882.00'882.00'882.00' 880.00'880.00'880.00'881.33'881.33'881.33'881.33'881.33' 881.33'881.33'DRIVE-THRUPARKING882.00'SignatureTyped or Printed NameLicense # DatePROJECT NUMBERDRAWN BY CHECKED BY ORIGINAL ISSUE:REVISIONS:KEY PLANNOT FORCONSTRUCTIONI hereby certify that this plan, specification, orreport was prepared by me or under my directsupervision and that I am a duly licensed architectunder the laws of the State of Minnesota4/5/2023 9:58:14 AMA101LEVEL 1 OVERALL FLOORPLAN221538Author Checker04/04/23RISOR ST. LOUIS PARKRISOR ST. LOUISPARK3510 Beltline BlvdSaint Louis Park, MN 55416CONDITIONAL USEPERMIT(04/07/2023)No. Description Date1/16" = 1'-0"A1011LEVEL 1 OVERALL FLOOR PLANCity council meeting of May 15, 2023 (Item No. 5c) Title: Resolution approving a conditional use permit to allow construction of the Risor apartment building – ward 2Page 9 Meeting: City council Meeting date: May 15, 2023 Consent agenda item: 5d Executive summary Title: Resolution accepting donations to parks and recreation department Recommended action: Motion to adopt a resolution accepting donations totaling $4,900 for Westwood Hills Nature Center. Policy consideration: Does the city council wish to accept these gifts with restrictions on their use? Summary: State statute requires the city council’s acceptance of donations. This requirement is necessary to make sure the city council has knowledge of any restrictions placed on the use of each donation prior to it being expended. • The Search Institute graciously donated $2,500 for a tree to be planted and a memorial bench to be installed at Westwood Hills Nature Center honoring Jolene Roehlkepartain. • Tony and Claire Justiniano graciously donated $2,200 for a memorial bench to be installed at Westwood Hills Nature Center honoring Marilynn Skantz. • Jim and Sally Hodge graciously donated $100, and Steve and Sally Brown graciously donated $25 for park enhancements or program needs at Westwood Hills Nature Center honoring Elizabeth Rounds. • P. Beadle graciously donated $50 for park enhancements or program needs at Westwood Hills Nature Center honoring Ali Sipki ns. • Arlyce Wiersma graciously donated $25 for park enhancements or program needs at Westwood Hills Nature Center honoring Betty Engebretsen. Financial or budget considerations: These donations will be used for a tree, park benches, and for park enhancements or program needs at Westwood Hills Nature Center. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: Resolution Prepared by: Carrie Mandler, secretary program aide Reviewed by: Mark Oestreich, westwood hills nature center manager Jason T. West, parks and recreation director Approved by: Kim Keller, city manager Study session meeting of May 15, 2023 (Item No. 5d) Page 2 Title: Resolution accepting donations to parks and recreation department Resolution No. 23 - ___ Resolution accepting donations totaling $4,900 for Westwood Hills Nature Center Whereas the City of St. Louis Park is required by state statute to authorize acceptance of any donations; and Whereas the city council must also ratify any restrictions placed on the donation by the donor; and Whereas the Search Institute donated $2,500 for the purchase of a memorial tree and bench, Tony and Claire Justiniano donated $2,200 for the purchase of a memorial bench, Jim and Sally Hodge donated $100, P. Beadle donated $50, Steve and Sally Brown donated $25, and Arlyce Wiersma donated $25, all for park enhancements or program needs at Westwood Hills Nature Center. Now therefore be it resolved by the city council of the City of St. Louis Park that these gifts are hereby accepted with thanks to the Search Institute with the understanding that their gift must be used for a tree and park bench at Westwood Hills Nature Center, Tony and Claire Justiniano with the understanding that their gift must be used for a park bench at Westwood Hills Nature Center, and to Jim and Sally Hodge, P. Beadle, Steve and Sally Brown and Arlyce Wiersma, with the understanding that their gifts must be used for park enhancements or program needs at Westwood Hills Nature Center. Reviewed for administration: Adopted by the city council May 15, 2023. Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: May 15, 2023 Consent agenda item: 5e Executive summary Title: Special assessment – sewer service line repair at 3005 Brunswick Avenue South. Recommended action: Motion to adopt a resolution authorizing a special assessment for the repair of the sewer service line at 3005 Brunswick Avenue South, St. Louis Park, MN. P.I.D. 16-117-21-22-0002. Policy consideration: The proposed action is consistent with policy previously established by the city council. Summary: Cynthia Thompson and Robert Lingner, owners of the single-family residence at 3005 Brunswick Avenue South, have requested the city authorize the repair of the sewer service line for their home and assess the cost against the property in accordance with the city’s special assessment policy. The city requires the repair of service lines to promote the public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water and/or sewer service lines for existing homes was adopted by the city council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this are unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by city staff. The property owners hired a contractor and repaired the sewer service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the city’s special assessment program. The property owners have petitioned the city to authorize the sewer service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $8,049.60. Financial or budget considerations: The city has funds in place to finance the cost of this special assessment. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Beth Holida, office assistant Reviewed by: Emily Carr, assessing technician Austin Holm, utilities superintendent Approved by: Kim Keller, city manager City council meeting of May 15, 2023 (Item No. 5e) Page 2 Title: Special assessment – sewer service line repair at 3005 Brunswick Avenue South. Resolution No. 23-____ Resolution authorizing a special assessment for the repair of the sewer service line at 3005 Brunswick Avenue South, St. Louis Park, MN P.I.D. 16-117-21-22-0002 Whereas the property owners at 3005 Brunswick Avenue South, have petitioned the City of St. Louis Park to authorize a special assessment for the repair of the sewer service line for the single-family residence located at 3005 Brunswick Avenue South; and Whereas the property owners have agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and Whereas the city council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the water service line. Now therefore be it resolved by the city council of the City of St. Louis Park, Minnesota, that: 1. The petition from the property owners requesting the approval and special assessment for the sewer service line repair is hereby accepted. 2. The sewer service line repair was done in conformance with the plans and specifications approved by the public works department and inspections division is hereby accepted. 3. The total cost for the repair of the sewer service line is accepted at $8,049.60. 4. The property owners have agreed to waive the right to a public hearing, notice and appeal from the special assessment, whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, city charter, the constitution, or common law. 5. The property owners have agreed to pay the city for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 4.93%. 6. The property owners have executed an agreement with the city and all other documents necessary to implement the repair of the sewer service line and the special assessment of all costs associated therewith. Reviewed for administration: Adopted by the city council May 15, 2023. Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: May 15, 2023 Consent agenda item: 5f Executive summary Title: Special assessment – sewer service line repair at 5917 34th Street West. Recommended action: Motion to adopt a resolution authorizing a special assessment for the repair of the sewer service line at 5917 34th Street West, St. Louis Park, MN. P.I.D. 16-117-21-31-0056. Policy consideration: The proposed action is consistent with policy previously established by the city council. Summary: Melody Cline, owner of the single-family residence at 5917 34th Street West, has requested the city authorize the repair of the sewer service line for her home and assess the cost against the property in accordance with the city’s special assessment policy. The city requires the repair of service lines to promote public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water and/or sewer service lines for existing homes was adopted by the city council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this are unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by city staff. The property owner hired a contractor and repaired the sewer service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the city’s special assessment program. The property owner has petitioned the city to authorize the sewer service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $15,129.14. Financial or budget considerations: The city has funds in place to finance the cost of this special assessment. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Beth Holida, office assistant Reviewed by: Emily Carr, assessing technician Austin Holm, utilities superintendent Approved by: Kim Keller, city manager City council meeting of May 15, 2023 (Item No. 5f) Page 2 Title: Special assessment – sewer service line repair at 5917 34th Street West. Resolution No. 23-____ Resolution authorizing a special assessment for the repair of the sewer service line at 5917 34th Street West, St. Louis Park, MN P.I.D. 16-117-21-31-0056 Whereas the property owner at 5917 34th Street West, has petitioned the City of St. Louis Park to authorize a special assessment for the repair of the sewer service line for the single-family residence located at 5917 34th Street West; and Whereas the property owner has agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and Whereas the city council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the sewer service line. Now therefore be it resolved by the city council of the City of St. Louis Park, Minnesota, that: 1. The petition from the property owner requesting the approval and special assessment for the sewer service line repair is hereby accepted. 2. The sewer service line repair was done in conformance with the plans and specifications approved by the public works department and inspections division is hereby accepted. 3. The total cost for the repair of the sewer service line is accepted at $15,129.14. 4. The property owner has agreed to waive the right to a public hearing, notice and appeal from the special assessment, whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, city charter, the constitution, or common law. 5. The property owner has agreed to pay the city for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 4.93%. 6. The property owner has executed an agreement with the city and all other documents necessary to implement the repair of the sewer service line and the special assessment of all costs associated therewith. Reviewed for administration: Adopted by the city council May 15, 2023. Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: May 15, 2023 Consent agenda item: 5g Executive summary Title: Temporary on-sale intoxicating liquor license – St. Louis Park Emergency Program (STEP) Recommended action: Motion to approve a temporary on-sale intoxicating liquor license for STEP at 6518 Walker St. on June 17, 2023. Policy consideration: Does the applicant meet the requirements for issuance of a temporary on-sale intoxicating liquor license? Summary: STEP applied for a temporary on-sale intoxicating liquor license for the “Backyard Bash” fundraising event taking place on June 17, 2023, from 11 a.m. to 7:30 p.m. The event will be co-hosted by Sota Clothing and Omni Brewing and will feature food trucks, live music, games and other activities. Omni Brewing will be providing and serving alcohol and has provided proof of liquor liability insurance for the event. The police department completed a background investigation on the principals and found no reason to deny the temporary license. The applicant meets all requirements for the issuance of the license, and staff recommend approval. Financial or budget considerations: The fee for a temporary liquor license is $100 per day of the event. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: None. Prepared by: Melissa Kennedy, city clerk Reviewed by: Cheyenne Brodeen, administrative services director Approved by: Cindy Walsh, deputy city manager Meeting: City council Meeting date: May 15, 2023 Consent agenda item: 5h Executive summary Title: Resolution removing permit parking restrictions at 2940 Salem Avenue – Ward 1 Recommended action: Motion to adopt resolution rescinding Resolution no. 14-125, removing permit parking restrictions at 2940 Salem Avenue. Policy consideration: Does council want to allow staff to install and remove parking restrictions consistent with the city’s established regulatory authority? Summary: In May 2023, staff received a request from the daughter of the owner of 2940 Salem Avenue to remove the permit parking adjacent to their property, stating that it is no longer needed at this address. The parking was installed in 2014 following the city’s permit parking for persons with medical needs practice through traffic study 646. Engineering staff reviewed this request and recommend the removal of the permit parking. This item is being brought to council since the permit parking was installed by resolution. In the future, the action to install permit parking for medical needs will be approved administratively and not brought to council for action. Financial or budget considerations: The cost to remove these controls is minimal and will come out of the general operating budget. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Resolution Resolution 14-125 – to be rescinded Location map Prepared by: Kerrwin Dempsey, engineering technician III Jack Sullivan, engineering project manager Reviewed by: Debra Heiser, engineering director Approved by: Cindy Walsh, deputy city manager City council meeting of May 15, 2023 (Item No. 5h) Page 2 Title: Resolution removing permit parking restrictions at 2940 Salem Avenue – Ward 1 Resolution No. 23-____ Removal of permit parking restrictions at 2940 Salem Avenue Whereas, the City of St. Louis Park received confirmation that the permit parking restrictions at 2940 Salem Avenue were no longer needed; and, Whereas, the permit parking was installed under the city’s permit parking for persons with disabilities or medical needs practice through traffic study 646; and, Whereas, engineering staff has reviewed this and recommended the removal of said permit parking at 2940 Salem Avenue; and, Now therefore be it resolved by the city council of the City of St. Louis Park, Minnesota, that Resolution no. 14-125 is rescinded. Reviewed for administration: Adopted by the city council May 15, 2023. Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Traffic Study 776 -Removal of permit parking restrictions at 2940 Salem Ave S e N 100 Feet jiggering#j Proposed permit oarkine removal -)[-Ph"PW#NTa.APR7R% 25 500 l/$..Luis Park •a Meeting: City council Meeting date: May 15, 2023 Consent agenda item: 5i Executive summary Title: Resolution authorizing bank signatories Recommended action: Motion to adopt resolution authorizing bank signatories. Policy consideration: Does the council wish to approve the bank signatories for each bank account? Summary: The city has three checking accounts and a money market account at Citizens Independent Bank. The vendor checking account has the largest number of transactions and is used for all city vendor payments. The payroll checking account is used solely for payroll purposes. There are only a few checks written since all regular and seasonal city employees are paid via direct deposit. The EDA checking account is used for EDA vendor payments. Since all the checking accounts are non-interest-bearing, the city also has a money market account that has been used in the past for short term interest earning potential. There is no check writing associated with the money market account, and all transactions are transfers between accounts or wires to and from other city investment accounts. Because the city has hired a new finance director and due to additional employee turnover, staff are in the process of updating signature cards and banking resolutions for all bank accounts. Council approval by resolution is required when adding or removing signers from a bank account. The following staff are recommended additions to the current signatories for each bank account: City vendor and payroll checking accounts Amelia Cruver, finance director Check signer/primary authority Premier money market account Amelia Cruver, finance director Check signer/primary authority John Cooper, accountant Secondary authority Financial or budget considerations: The actions recommended will ensure that the city is compliant with banking and audit requirements. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: John Cooper, accountant Reviewed by: Amelia Cruver, finance director Cheyenne Brodeen, administrative services director Approved by: Cindy Walsh, deputy city manager City council meeting of May 15, 2023 (Item No. 5i) Page 2 Title: Resolution authorizing bank signatories Resolution No. 23-____ Resolution authorizing bank signatories Whereas, the City of St. Louis Park has multiple accounts at Citizens Independent Bank for for business needs; and Whereas, it is necessary to update the current bank signatories; Now therefore be it resolved by the St. Louis Park City Council that approval is hereby given to authorize the following bank signatories on the Citizens Independent Bank accounts. City vendor checking account Amelia Cruver, finance director Payroll checking account Amelia Cruver, finance director Premier money market account Amelia Cruver, finance director John Cooper, accountant Reviewed for administration: Adopted by the city council May 15, 2023 Kimberly Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: May 15, 2023 Public hearing: 6a Executive summary Title: Consider approval of off sale intoxicating liquor license – Minnesota Fine Wines & Spirits, LLC dba Total Wine & More (Ward 3) Recommended action: • Mayor to open public hearing, take public testimony, and close public hearing. • Motion to approve application from Minnesota Fine Wines & Spirits, LLC dba Total Wine & More for an off-sale intoxicating liquor license for the premises located at 8100 MN-7. Policy consideration: Does the applicant meet the requirements for issuance of an off-sale intoxicating liquor license? Summary: Minnesota Fine Wines & Spirits, LLC dba Total Wine & More applied for an off-sale intoxicating liquor license for the premises located at 8100 MN-7 in the Knollwood Shopping Center. The leased space is approximately 8,891 square feet and is currently occupied by similar retail use. The applicant plans to operate in the existing footprint of the premises and will make primarily cosmetic changes to the space. David Trone and Robert Trone are the managing members of the corporation and identified as the principals on the application. Both are experienced owners in the industry and own multiple Total Wine & More stores in Minn esota and throughout the United States. It is anticipated that the business will open sometime in September, following completion of the remodel. The applicant plans to hire 20-28 employees, with 4 store managers overseeing day-to-day operations of the business. The police department conducted a full background investigation, and nothing was discovered that would warrant denial of the license. The application and police report are on file in the city clerk’s office. The required notice of the public hearing was published on May 4, 2023. The applicant provided proof of required liquor liability insurance. If approved, the license will not be issued until all requirements have been met with the city, Hennepin County, and the State Alcohol and Gambling Enforcement Division. Financial or budget considerations: Fees include $500 for the background investigation. The annual fee for an off-sale license is $380 and will be pro-rated for the remainder of the license term pursuant to city provisions. Strategic priority consideration: Not applicable. Supporting documents: None. Prepared by: Melissa Kennedy, city clerk Reviewed by: Cheyenne Brodeen, administrative services director Approved by: Kim Keller, city manager Meeting: City council Meeting date: May 15, 2023 Action agenda item: 7a Executive summary Title: Planned unit development major amendment for AC Hotel by Marriott – ward 4 Recommended action: Motion to approve first reading of ordinance amending city code chapter 36, section 268-PUD 4 to reduce the amount of required parking from 189 spaces to 129 spaces and set the second reading of ordinance for June 5, 2023. Policy consideration: Does city council support the proposed ordinance amending PUD 4 to reduce the required parking from 1.5 spaces per hotel room to 1.02 spaces per room, from 189 spaces to 129 spaces. Summary: Christopher Flagg, on behalf of TPI Hospitality, requests an amendment to the planned unit development (PUD) at the AC Marriott Hotel, located at 5075 Wayzata Blvd. The amendment would allow a reduction to the required parking from 1.5 spaces per hotel room to 1.02 spaces per hotel room, from 189 stalls to 129 stalls. The planning commission held a public hearing on May 3, 2023. No comments were received, and the commission recommended approval. Financial or budget considerations: None Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: discussion, draft ordinance, letter from applicant, site plan, parking counts Prepared by: Jacquelyn Kramer, associate planner Reviewed by: Sean Walther, planning manager/deputy community development director Karen Barton, community development director Approved by: Cindy Walsh, deputy city manager City council meeting of May 15, 2023 (Item No. 7a) Page 2 Title: Planned unit development major amendment for AC Hotel by Marriott – ward 4 Discussion Site information: Site area (acres): 1.62 (0.62 acres in St. Louis Park, 1.00 acre in Golden Valley) Current use: Surrounding land uses: Hotel North: right of way East: right of way South: multi-family residential West: multi-family residential Current 2040 land use guidance Current zoning OFC- office PUD planned unit development Background: On April 4, 2016, city council approved a preliminary and final planned unit development (PUD) to allow construction of a six-story, 126-room hotel. The building is the third phase of the Central Park West PUD and contains approximately 3,600 square feet of restaurant/lounge area, 1,700 square feet of meeting space, a spa, and 189 parking spaces. The site is split by the border of St. Louis Park and Golden Valley. The hotel building is on the St. Louis Park side and the parking lot is on the Golden Valley side of the border. Hotel Hotel Parking lot St. Louis Park Golden Valley Utica Avenue Interstate 394 City council meeting of May 15, 2023 (Item No. 7a) Page 3 Title: Planned unit development major amendment for AC Hotel by Marriott – ward 4 The parking includes twenty-five (25) underground spaces, fifty-four (54) surface spaces, and one-hundred-ten (110) spaces located off-site in the 10 West End office building parking ramp. The spaces located off-site are protected by a permanent easement agreement and include 50 stalls reserved exclusively for use by the hotel and 60 non-exclusive parking stalls. Present considerations: The hotel opened in March 2018. In the five years the hotel has operated, parking demand rarely exceeded the 79 stalls located either under the hotel or in its surrounding surface parking lot. The 50 reserved stalls at 10 West End have accommodated overflow parking, and the hotel has never utilized any of the 60 non-exclusive stalls. The hotel now requests a text amendment to the PUD ordinance so that the required parking in the PUD will be reduced from 189 to 129. The 60 non-exclusive stalls would no longer be included in hotel parking counts. The hotel submitted a parking study condu cted on all on-site and off-site parking from February 16 to March 16 of this year. In that time, the hotel occupancy rate fluctuated from 17% to 95%. In that time neither the 50 reserved stalls nor the 60 unreserved stalls were used by the hotel. Staff believe the parking study and the history of the site are sufficient reasons to allow a reduction in the required parking. Golden Valley PUD: In addition to the PUD in St. Louis Park, Golden Valley also includes the hotel’s parking parcel in their Central Park West PUD. Golden Valley’s zoning ordinance requires one space per hotel room for hotel uses, and their city staff plan to bring a request for a minor PUD amendment to Golden Valley city council on May 16, 2023. Next steps: If the first reading is approved, then the second reading will be scheduled for the June 5, 2023. If the PUD amendment request is approved, all relevant contracts and agreements will be updated as necessary to reflect this change. Previous/future actions Governing body Date Public hearing conducted, and no comments were received. Recommended approval. planning commission 5/3/2023 First reading of ordinance city council 5/15/2023 Second reading of ordinance city council 6/5/2023 City council meeting of May 15, 2023 (Item No. 7a) Page 4 Title: Planned unit development major amendment for AC Hotel by Marriott – ward 4 Ordinance No. ___-23 An ordinance amending city code section 36-268-PUD 4 to reduce the amount of required parking The City of St. Louis Park does ordain: Whereas the planning commission conducted a public hearing on May 1, 2023, regarding the ordinance, and Whereas the city council has considered the advice and recommendation of the planning commission (case no. 23-03-PUD), and Whereas the ordinance approves a reduction in the required amount of parking from 189 spaces to 129 spaces by reducing the amount of off-site parking from 110 to 50. Now, therefore be it further resolved that the St. Louis Park city code, section 36-268- PUD 4 is hereby amended by adding underscored text and deleting strikethrough text. Section breaks are represented by ***. (a) Development plan. *** (2) Parking will be provided both on-site and off-site. The on-site parking will contain twenty-sevenfive (2725) underground spaces and fifty-twofour (5254) surface spaces. Off-site parking will include one-hundred ten (110) fifty (50) parking spaces in an above ground parking ramp on Lot 2, Block 1, Central Park West PUD No. 121 Second Addition Outlot A at 1603 Utica Avenue South. Parking will total one-hundred-eighty-nine (189) one hundred twenty-nine (129) parking spaces. Section 1. This ordinance shall take effect fifteen days after its publication. Reviewed for administration: Adopted by the city council June 5, 2023. Kim Keller, city manager Jake Spano, mayor Attest: Approved as to form and execution: Melissa Kennedy, city clerk Soren Mattick, city attorney First reading May 15, 2023 Second reading June 5, 2023 Date of publication June 15, 2023 Date ordinance takes effect June 30, 2023 To Whom It May Concern: The AC Hotel West End (the “Hotel”) is requesting an amendment to an existing PUD for the reduction to its required parking from 1.50 per room (189 stalls) to 1.02 per room (129 stalls). The 126-room Hotel opened in March 2018. Hotel parking is currently provided in three different locations: (i) 25 subterranean stalls under the Hotel, (ii) 54 surface stalls located in front of the Hotel, and (iii) 110 offsite stalls. See Exhibit 1 for current locations and parking stall counts. Due to the delayed commencement of construction and ultimate completion of the 10 West End office building and parking ramp, the offsite stalls were originally accommodated at three different unimproved or severely unmaintained parking lots during the period of March 2018 through January 2021. See Exhibit 2 for approximate locations and dates for when each offsite location was utilized. In late January 2021, following the completion of the 10 West End office tower and parking ramp, the offsite stalls were relocated to their final location within the 10 West End office ramp. Per the current PUD, the 110 offsite parking stalls at the 10 West End parking ramp are split between 50 reserved stalls and 60 unreserved stalls. Based on 5 years of operating history and recently collected parking data, Hotel parking demand rarely exceeds the 79 parking stalls located either under the Hotel or in its surrounding surface parking lot, and if/when parking demand does exceed 79 parking stalls, the 50 reserved offsite stalls located within the 10 West End parking ramp are more than enough to accommodate the excess parking demand. The recently collected parking data is provided under Exhibit 3. Furthermore, the management and accounting of the 60 unreserved stalls, which have never been utilized, has become confusing and burdensome to the Hotel. Therefore, to eliminate the burden of managing and accounting for unreserved parking stalls, the Hotel is requesting a reduction of its required parking count by the 60 unreserved parking stalls (from 189 to 129) and an amendment to the PUD to require only 1.02 parking stalls per hotel room in lieu of the 1.50 stalls currently required. Thank you in advance for your time and consideration of our request. Regards, ACSLP, LLC By: _____________________________ Christopher Flagg Authorized Signatory TPI Hospitality| www.tpihospitality.com 103 15th Ave. NW, Suite 200 | Willmar, MN 56201 City council meeting of May 15, 2023 (Item No. 7a) Title: Planned unit development major amendment for AC Hotel by Marriott – ward 4 Page 5 Under- Ground Parking 25 Stalls Surface Lot 54 Stalls 10 West End Reserved 50 Stalls Unreserved 60 Stalls EXHIBIT 1City council meeting of May 15, 2023 (Item No. 7a) Title: Planned unit development major amendment for AC Hotel by Marriott – ward 4 Page 6 Date Day of Week Occupied Rooms Available Rooms Hotel Occupancy Rate Surface Lot Count [54 Stalls] Underground Count [25 Stalls] Ten West Count [50 Stalls] Ten West Count [+60 Stalls] Total Parked Cars Counted Total Available Parking [189 Stalls] Unused Stalls Parking Utilization Rate [189 Stalls] 16-Feb Thursday 103 126 82%44 14 0 0 58 189 131 31% 17-Feb Friday 79 126 63%46 22 0 0 68 189 121 36% 18-Feb Saturday 76 126 60%48 22 0 0 70 189 119 37% 19-Feb Sunday 67 126 53%38 15 0 0 53 189 136 28% 20-Feb Monday 68 126 54%28 15 0 0 43 189 146 23% 21-Feb Tuesday 40 126 32%14 20 0 0 34 189 155 18% 22-Feb Wednesday 37 126 29%12 16 0 0 28 189 161 15% 23-Feb Thursday 29 126 23%8 13 0 0 21 189 168 11% 24-Feb Friday 30 126 24%25 10 0 0 35 189 154 19% 25-Feb Saturday 32 126 25%33 12 0 0 45 189 144 24% 26-Feb Sunday 31 126 25%12 10 0 0 22 189 167 12% 27-Feb Monday 95 126 75%41 11 0 0 52 189 137 28% 28-Feb Tuesday 120 126 95%45 12 0 0 57 189 132 30% 1-Mar Wednesday 120 126 95%47 14 0 0 61 189 128 32% 2-Mar Thursday 84 126 67%34 12 0 0 46 189 143 24% 3-Mar Friday 34 126 27%27 6 0 0 33 189 156 17% 4-Mar Saturday 38 126 30%34 10 0 0 44 189 145 23% 5-Mar Sunday 39 126 31%17 10 0 0 27 189 162 14% 6-Mar Monday 110 126 87%42 11 0 0 53 189 136 28% 7-Mar Tuesday 126 126 100%44 12 0 0 56 189 133 30% 8-Mar Wednesday 122 126 97%32 14 0 0 46 189 143 24% 9-Mar Thursday 77 126 61%19 8 0 0 27 189 162 14% 10-Mar Friday 21 126 17%17 2 0 0 19 189 170 10% 11-Mar Saturday 24 126 19%24 6 0 0 30 189 159 16% 12-Mar Sunday 24 126 19%15 5 0 0 20 189 169 11% 13-Mar Monday 97 126 77%41 8 0 0 49 189 140 26% 14-Mar Tuesday 110 126 87%43 7 0 0 50 189 139 26% 15-Mar Wednesday 107 126 85%41 8 0 0 49 189 140 26% 16-Mar Thursday 42 126 33%21 7 0 0 28 189 161 15% Rolling Total 1982 3654 54%892 332 0 0 1224 5481 4257 22% Weekend Sat/Sun 331 1008 33%221 90 0 0 311 1512 1201 21% Weekday M/T/W/Th/F 1651 2646 62%671 242 0 0 913 3969 3056 23% EXHIBIT 3City council meeting of May 15, 2023 (Item No. 7a) Title: Planned unit development major amendment for AC Hotel by Marriott – ward 4 Page 7 Meeting: City council Meeting date: May 15, 2023 Action agenda item: 7b Executive summary Title: First reading of ordinance adjusting allowable hours for construction. Recommended action: Motion to approve the first reading of an ordinance amending city code chapter 12, section 124 adjusting the allowable hours for construction. Policy consideration: Does the council want to amend the allowable hours of construction on weekdays, weekends and holidays to reduce noise? Summary: During the April 10, 2023, study session, council discussed adjusting the allowable hours for construction. The city code currently allows construction activities between the hours of 7 a.m. and 10 p.m. weekdays, and 9 a.m. to 10 p.m. on weekends and holidays . The source of construction noise may occur from a contractor working on a business or a resident working on their home. Typical activities include power equipment and hammers. Allowing construction noise until 10 p.m. in neighborhoods has been raised as being an unreasonable time to some residents who are seeking a quiet evening or families with young children needing sleep. Council discussion focused on adjusting evening hours of construction noise to help reduce the impact on residents. Staff conducted a review of existing hours for construction-related activities in nearby communities and found allowed end times for construction noise varied from 6 p.m. to 10 p.m. Most communities ended before 10 p.m., more commonly ending at 7 p.m. or 8 p.m. Reducing the allowable time for construction hours from 10 p.m. to 8 p.m. helps minimize the time of disturbance to the community by two hours while balancing with the needs of people working on home projects. Next steps: If council approves first reading, the second reading is scheduled for June 5, 2023. Financial or budget considerations: None. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: Proposed ordinance Prepared by: Michael Pivec, property maintenance & licensing manager Reviewed by: Brian Hoffman, building and energy director Approved by: Cindy Walsh, deputy city manger City council meeting of May 15, 2023 (Item No. 7b) Page 2 Title: First reading of ordinance adjusting allowable hours for construction. Ordinance No. _____ -23 Ordinance amending St. Louis Park City Code chapter 12, Article IV Section 12-124 (c) related to construction noise The city council of the City of St. Louis Park, Minnesota does ordain: Section 1. Sec. 12-124 of the St. Louis Park City Code is hereby amended by adding the underlined language and deleting the strikethrough language as follows: Sec. 12-124. Hourly restrictions on certain operations. (c) Power equipment used in construction activities. No person shall engage in, permit, or allow construction activities involving the use of power equipment, manual tools, movement of equipment, or other activities except between the hours of 7:00 a.m. and 10:00 8:00 p.m. on weekdays and between the hours of 9:00 a.m. and 10:00 8:00 p.m. on weekends and holidays. Section 2. This ordinance shall take effect fifteen days after its publication. Adopted this day of , 2023 by the city council of the City of St. Louis Park. Reviewed for administration: Adopted by the city council _______, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Approved as to form and execution: Melissa Kennedy, city clerk Soren Mattick, city attorney First Reading May 15, 2023 Second Reading June 5, 2023 Date of Publication June 15, 2023 Date Ordinance takes effect June 30, 2023 Meeting: City council Meeting date: May 15, 2023 Action agenda item: 7c Executive summary Title: Tenant protection ordinance amendments Recommended action: Motion to approve first reading of ordinance amending St. Louis Park city code section 8-334 related to affordable housing and to set the second reading of ordinance for June 5, 2023. Policy consideration: Does the council continue to support having a tenant protection ordinance? Summary: The city council adopted a tenant protection ordinance in 2018. The tenant protection ordinance requires a three-month period following the ownership transfer of a NOAH multifamily residential property during which the new owner would be required to pay relocation benefits to tenants in affordable housing units under the following circumstances: 1.if the rent is increased or existing residents are rescreened and the tenant chooses to move as a result, or 2.non-renewals are implemented without cause. Under the current ordinance, NOAH properties are defined as buildings where at least 18% of the units have rents affordable to households with incomes at or below 60% Area Medium Income (AMI). The ordinance does not prohibit a new owner from taking the management actions listed above; however, the owner would be required to provide resident relocation benefits if they do take any of those actions during the tenant protection period. The current ordinance took effect July 1, 2018, and is set to expire July 1, 2023. Eighteen NOAH properties have been required to comply with the tenant protection ordinance between 2018 and 2022. City council members expressed support for the proposed amendments to the ordinance at the April 24, 2023, study session given the demonstrated effectiveness of the existing ordinance. Financial or budget considerations: Staff time required to implement the ordinance, monitor, and enforce compliance. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Discussion, draft updated ordinance, ordinance summary Prepared by: Marney Olson, housing supervisor Reviewed by: Karen Barton, community development director Approved by: Kim Keller, city manager City council meeting of May 15, 2023 (Item No. 7c) Page 2 Title: Tenant protection ordinance amendments Discussion Background The city council adopted a tenant protection ordinance in 2018. The tenant protection ordinance requires a three -month period following the ownership transfer of a NOAH multifamily residential property during which the new owner would be required to pay relocation benefits to tenants in affordable housing units under the following circumstances: 1. if the rent is increased or existing residents are rescreened and the tenant chooses to move as a result, or 2. non-renewals are implemented without cause. NOAH properties are defined as buildings where at least 18% of the units have rents affordable to households with incomes at or below 60% Area Medium Income (AMI) to match the inclusionary housing policy affordability requirements at the time the policy was adopted. The ordinance does not prohibit a new owner from taking the management actions listed above; however, the owner would be required to provide resident relocation benefits if they do take any of those actions during the tenant protection period. The three-month protection period provides a period for residents to work with housing support resources and seek alternative housing if they are facing unaffordable rent increases, new screening criteria requirements that would be problematic for them, or a 30-day non- renewal notice to vacate without cause. The ordinance requires the new owner of a NOAH building to provide notice of the ordinance protections to tenants of affordable housing units within 30 days of the sale of the building. The three-month tenant protection period begins once the notice has been given to the tenants. The current ordinance took effect July 1, 2018, and is set to expire July 1, 2023. Present considerations Staff created a tenant protection information packet that is given to multifamily property owners when they apply for a point-of-sale inspection. The tenant protection packet helps owners and property managers understand the ordinance and includes: the ordinance, frequently asked questions, draft tenant notices, resources for tenants, and the current affordable rent table updated annually. Housing staff contact multifamily property owners and managers that apply for the point-of-sale inspection permit to determine if the sale is required to comply with the ordinance. If the property is required to comply, housing staff work with the buyers to ensure compliance. Eighteen NOAH properties have been required to comply with the tenant protection ordinance between 2018 and 2022: • Nine in 2018 • Three in 2019 • Two in 2020 • Two in 2021 • Two in 2022 City council meeting of May 15, 2023 (Item No. 7c) Page 3 Title: Tenant protection ordinance amendments Relocation benefits To date all properties required to comply with the tenant protection ordinance have provided the required three-month notice and have not been required to pay relocation benefits. Relocation benefits are calculated using the Federal Highway Administration uniform relocation assistance rates and two months’ rent at 60% AMI. The ordinance adopted in 2018 included the dollar amount of relocation benefits based on this calculation. Staff recommend updating the ordinance to include the formula instead of a dollar amount, so the relocation costs reflect the current rent and uniform relocation assistance rates adjusted annually. The uniform relocation assistance rates provided by the Federal Highway Administration have not changed since 2018; however, the 60% AMI rents change annually. The chart below shows the current relocation benefit amount in the ordinance vs. the relocation benefit amount using the formula and t he current rents at 60% AMI. Typically, the rents increase annually which would result in an increase in the relocation amount annually. Studio One bedroom Two bedrooms Three bedrooms Current relocation benefit in ordinance $2,600 $3,000 $3,600 $4,100 Current relocation benefits using formula $3,200 $3,600 $4,300 $5,000 By utilizing this formula in place of specified relocation benefit amounts, the ordinance will not have to be amended annually. Next steps: Given the demonstrated effectiveness of this ordinance to date, staff is recommending council adopt the amended ordinance, removing any expiration date and clarifying language related to the relocation assistance payment calculation. The timeline listed below ensures the updated ordinance will take effect the date the existing ordinance is set to expire. Previous/future actions Date First reading of ordinance May 15, 2023 Second reading of ordinance June 5, 2023 Date of publication June 15, 2023 Date ordinance takes effect July 1, 2023 City council meeting of May 15, 2023 (Item No. 7c) Page 4 Title: Tenant protection ordinance amendments Ordinance No. ______-23 Ordinance amending St. Louis Park city code section 8-334 related to affordable housing The City of St. Louis Park does ordain: SECTION 1. St. Louis Park city code section 8-334 is hereby amended by as follows by adding underlined language and deleting stricken language: Sec. 8-334. Sale of affordable housing building (a) Definitions. The following definitions apply in this section of this code. References to “section” are unless otherwise specified, references to this section of this code. Defined terms remain defined terms, whether capitalized or not. (1) Affordable housing building means a multifamily rental housing building having three or more housing units, where at least 18% of the units rent for an amount that is affordable to households at or below 60 percent of area median income, as median income was most recently determined by the United States Department of Housing and Urban Development for the Minneapolis-St. Paul-Bloomington, Minnesota- Wisconsin Metropolitan Statistical Area, as adjusted for household size and number of bedrooms. (2) Affordable housing unit means a rental unit in an affordable housing building that rents for an amount that is affordable to households at or below 60 percent of area median income, as median income was most recently determined by the United States Department of Housing and Urban Development for the Minneapolis -St. Paul- Bloomington, Minnesota-Wisconsin Metropolitan Statistical Area, as adjusted for household size and number of bedrooms. (3) Cause means the tenant, or a member of the tenant’s household materially violated a term of the lease. or violated a provision of the City’s Rental Housing Ordinance, City Code Section 8-331 Crime Free/Drug Free and Disorderly Use Lease Requirements. (4) Tenant protection period means the period that commences on the date when a real estate closing transfers ownership of an affordable housing building and runs through the end of the 3 calendar months following the month in which written notice of the transfer is sent to each affordable housing unit tenant pursuant to subpart (c) of this section. (5) Relocation assistance payment means a payment calculated by the city as follows: The Federal Highway Administration uniform relocation assistance rate and two months’ rent at 60% area median income. The relocation assistance payment amount will be reviewed and updated annually by the city. City council meeting of May 15, 2023 (Item No. 7c) Page 5 Title: Tenant protection ordinance amendments (b) Relocation Assistance (1) If during the tenant protection period the new owner of an affordable housing building terminates or refuses to renew any affordable housing unit tenant’s rental agreement without cause, then upon terminating or refusing to renew the tenant’s lease, the ne w owner shall pay to the tenant, as relocation assistance, no later than the day upon which the tenant vacates the unit, a relocation assistance payment calculated by the city per this ordinance. in the amount as follows: $2,600 for a studio or single room occupancy dwelling unit, $3,000 for a one-bedroom dwelling unit, $3,600 for a two- bedroom dwelling unit, and $4,100 for a three-bedroom or larger dwelling unit. (2) During the tenant protection period if a rent increase goes into effect on any affordable housing unit, or the new owner of an affordable housing building raises any affordable housing unit tenant’s rent, or rescreens an existing affordable housing unit tenant, and the tenant gives written notice to the new owner to terminate the renta l agreement, the new owner, shall within 30 days of receiving tenant’s written notice of termination of the rental agreement, pay to the tenant as relocation assistance, a relocation assistance payment in the amount calculated by the city per this ordinance. as follows: $2,600 for a studio or single room occupancy dwelling unit, $3,000 for a one -bedroom dwelling unit, $3,600 for a two-bedroom dwelling unit, and $4,100 for a three-bedroom or larger dwelling unit. (c) Notice. Whenever ownership of an affordable housing building shall transfer, the new owner shall, within thirty (30) days of the date on which a real estate closing transfers ownership of the affordable housing building, give written notice to each affordable housing unit tenant of the building that the property is under new ownership stating: (1) The name, mailing address, and telephone number of the new owner. (2) St. Louis Park City Code Section 8-334 provides for a tenant protection period for affordable housing unit tenants. Under Section 8 -334, affordable housing unit tenants may be entitled to a relocation assistance payment from the new owner if the new owner terminates or does not renew the tenant’s rental agreement without cause within the tenant protection period. Affordable housing unit t enants may also be entitled to relocation assistance payment from the new owner if the owner raises the rent or initiates a tenant rescreening process within the tenant protection period and the tenant terminates their rental agreement. (3) Whether there will be any rent increase within the tenant protection period with the amount of the rent increase and the date the rent increase will take effect. (4) Whether the new owner will require existing affordable housing unit tenants to be re - screened to determine compliance with existing or modified residency screening criteria during the tenant protection period and if so, a copy of the screening criteria. (5) Whether the new owner will terminate or not renew rental agreements without cause during the tenant protection period and if so, notice to the affected affordable housing unit tenants whose rental agreements will terminate and the date the rental agreements will terminate. City council meeting of May 15, 2023 (Item No. 7c) Page 6 Title: Tenant protection ordinance amendments (6) Whether the new owner intends to increase rent, require existing affordable hous ing unit tenants to be rescreened to determine compliance with existing or modified residency screening criteria, or terminate or not renew affordable housing unit rental agreements without cause on the day immediately following the tenant protection period. The new owner shall provide a copy of the notice required by this part to the city at the same time notice is provided to the tenants. The new owner of an affordable housing building shall not terminate or not renew a tenant’s rental agreement without cause, raise rent, or rescreen existing tenants during the tenant protection period without giving the notice required by this part. (d) Penalty. (1) A violation of subpart (b) of this section is an administrative offense that may be subject to an administrative citation and civil penalties as provided in City Code Section 1-14. Notwithstanding any provision of City Code Section 1-14, the penalty for a violation of subpart (b) of this section shall be the sum of the applicable amount of relocation assistance plus $500. (2) A violation of subpart (c) of this section is an administrative offense that may be subject to an administrative citation and civil penalties as provided in City Code Se ction 1-14. (3) A violation of this ordinance as to each dwelling unit shall constitute a separate offense. (e) Within thirty (30) days after a person pays the penalty provided for in subpart (d) (1) of this section to the city, the city shall pay to the displaced tenant of the affordable housing unit for which the violation occurred an amount equal to the relocation assistance provided for in subpart (b) of this section. SECTION 2. This ordinance shall take effect July 1, 2023. First Reading May 15, 2023 Second Reading June 5, 2023 Date of Publication June 15, 2023 Date Ordinance takes effect July 1, 2023 Reviewed for administration: Adopted by the city council (insert date) Kim Keller, city manager Jake Spano, mayor Attest: Approved as to form and execution: Melissa Kennedy, city clerk Soren Mattick, city attorney City council meeting of May 15, 2023 (Item No. 7c) Page 7 Title: Tenant protection ordinance amendments SUMMARY FOR PUBLICATION ORDINANCE NO.________- 23 Ordinance amending St. Louis Park city code section 8-334 related to affordable housing The ordinance would amend the tenant protection period following the sale of an affordable housing building. The ordinance shall take effect July 1, 2023. Adopted by the City Council June 5, 2023 Jake Spano /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: June 15, 2023 Meeting: City council Meeting date: May 15, 2023 Action agenda item: 7d Executive summary Title: Approve 2023-2028 organics recycling collection contract Recommended action: Motion to adopt a resolution which designates Allied Waste Services, LLC dba Republic Services (Republic) as the contractor for residential organics recycling collection and authorizes the execution of a contract with Republic for the services. Policy consideration: Does council support entering into a contract with Republic for residential organics recycling collection services? Summary: At the February 27, 2023 study session, council gave staff direction to negotiate garbage, recycling and organics contracts. Staff negotiated the contract for organics recycling with Republic Services. The contract will be from October 1, 2023 to December 3, 2028. The five-year cost is estimated to be $5,600,000 for organics recycling collection services. This is 48% higher than original estimates for the contract discussed with the council in February. This was determined after further discussion with the proposer to clarify the method for determining household rates charged to the city . This remains the lowest cost proposal for organics recycling collection by an estimated $1.4 million over the contract term. Financial or budget considerations: All costs from the city contracting for residential organics recycling collection are associated with the solid waste enterprise fund. The final contract amounts are higher than in previous years. Staff will bring rate increase options to the council for consideration once contracts have been executed for all materials and yard waste collection has been negotiated. Strategic priority consideration: St. Louis Park is committed to continue to lead in environmental stewardship. Supporting documents: Discussion Resolution Prepared by: Kala Fisher, public services superintendent/deputy public works director Reviewed by: Jay Hall, public works director Approved by: Cindy Walsh, deputy city manager City council meeting of May 15, 2023 (Item No. 7d) Page 2 Title: Approve 2023-2028 organics recycling collection contract Discussion Background: At the November 14, 2022, study session, staff provided a written report outlining the existing solid waste program, including contract timeframe and steps needed to execute the next contract. At the November 28, 2022, study session, staff spoke with council about the solid waste collection request for proposals (RFP). In consideration of rising labor and equipment costs, no significant changes were made to the RFP to avoid respondents needing additional resources (i.e. staffing or equipment) to provide collection. Instead, the focus was placed on ensuring consistent services for the city’s well -established organized collection program, with an emphasis of splitting work between multiple haulers based on materi al collected. Council authorized staff to solicit proposals for 2023 – 2028 residential garbage, recycling, organics and yard waste collection at the December 19, 2022, council meeting. At the February 27, 2023, study session, staff spoke with the council about the proposals that were received and evaluation of proposals. Following the discussion, council provided staff with the following direction: • Negotiate 5-year contracts with Buckingham for collection of garbage, Eureka Recycling for collection of recycling and Republic for organics. • Reject yard waste proposals and issue a new request for proposals for yard waste services only. On March 2, 2023, Eureka Recycling notified the city that they would be withdrawing their proposal for recycling collection. At that time, staff began negotiations with the council’s next choice, Buckingham, for recycling collection. At the March 20, 2023 council meeting, council rejected the yard waste proposals and authorized staff to issue a new request for proposals for yard waste services only. The yard waste request for proposals was issued on March 31. Two residential yard waste collection service proposals were received by the April 28, 2023 due date. Staff will return to council with yard waste collection options after reviewing proposals. At the April 17, 2023 council meeting, council authorized the execution of a contract for residential garbage and recycling collection services with The Buckingham Companies for the term of Oct ober 1, 2023 to December 3, 2028. Staff originally intended on bringing the residential organics recycling collection contract to council at the same time. However, upon review of final contract numbers, staff and the proposer determined that further discussion was needed to clarify the method for determining household rates charged to the city for organics recycling collection in the language being negotiated in the contract. City council meeting of May 15, 2023 (Item No. 7d) Page 3 Title: Approve 2023-2028 organics recycling collection contract Contract Terms and Conditions: The following are major components of the contract. General • Contract length is five years, from October 1, 2023 to December 3, 2028. • Collection days of the week will not change. • Contractor will provide residents with educational tags for improper set outs . • Contractor will use the city’s electronic database for tracking customer issues. • Contractor will provide the city with a variety of required reports. • City will assess penalties for contract non-compliance. • City may terminate the contract upon 30 days written notice for failure to perform. • Contractors will indemnify and hold harmless the city against claims, losses, expenses, etc. • Contractor will submit certificates of insurance and financial guarantee, as required by the city. Organics recycling • Organics recycling collection will remain weekly using city-owned carts. • Republic will use an on-site supervisor and local and regional customer service staff to handle collection issues. • Republic will use CNG (compressed natural gas) automated side-load trucks for curbside collection and diesel fueled rear-load trucks for alley collection. • Republic will provide walk-up service as an optional service to residents. • Organics recycling will be processed at the Shakopee Mdewakanton Sioux Community’s organics recycling facility or other city-approved composting facility. Next steps: Below are the major steps needed for implementing the new garbage, recycling and organics contracts and develop and award a yard waste contract: Item Completion Date Staff prepares a comprehensive education outreach program April – May 2023 Contractor procures equipment April – Sept. 2023 Yard waste proposals received/reviewed by staff April – May 2023 Staff conducts public education outreach with residents May – Sept. 2023 Yard waste proposals reviewed with council June 2023 Yard waste collection contract approved by council June – July 2023 Review/revise solid waste utility rates with finance staff/city council June – Aug. 2023 New collection contracts begin Oct. 1, 2023 New utility rates become effective Jan. 1, 2024 City council meeting of May 15, 2023 (Item No. 7d) Page 4 Title: Approve 2023-2028 organics recycling collection contract Resolution No. 23-____ Resolution designating service provider and authorizing contract for residential organics recycling collection services Whereas the city reviewed, studied, and discussed desired residential organics recycling collection services; and Whereas on December 22, 2022, a Request for Proposals (RFP) was issued for the city’s residential garbage, recycling, organics recycling and yard waste collection services to ACE Solid Waste, Aspen Waste, Buckingham Companies, Dick’s Sanitation, Eureka Recycling, Lakeshore Recycling Systems, Republic Services, Tennis Sanitati on, Walter’s Recycling & Refuse, Vierkant Disposal, Waste Container Systems and Waste Management ; and Whereas on January 23, 2023, the city reviewed the proposals received from Buckingham Companies, Eureka Recycling, Republic Services and Waste Management for residential garbage, recycling, organics recycling and yard waste collection services; and Whereas the council determined that the proposal received from Republic Services is in the best interest of the city for residential organics recycling collection services; and Now therefore be it resolved by the city council of the City of St. Louis Park, Minnesota, that: 1) The city designates Republic Services as the service provider for residential organics recycling collection in the City of St Louis Park, subject to the execution of contract s. 2) The mayor and city manager are hereby authorized, on behalf of the city, to execute a five- year agreement with Republic Services as the service provider for residential organics recycling collection services in the city commencing on October 1, 2023, in conformance with the provisions developed and established in the proposal by Republic Services and the general terms and conditions considered by council. Reviewed for Administration: Adopted by the city council May 15, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: Special study session Meeting date: May 15, 2023 Discussion item: 1 Executive summary Title: 2023 Community and civic engagement system kick-off Recommended action: None at this time. This discussion will provide a framework for the community and civic engagement system. Policy consideration: Throughout the discussions in this series of study session discussions, the council will be asked specific policy questions. During these discussions, staff would like council to reflect on the following questions: • What is the goal/desired outcome of engagement? What does success look like? • Do the current engagement strategies meet the desired goal/outcome? Summary: The community and civic engagement system will focus on topics related to the continued advancement of opportunities to connect residents with local government processes and programs. In 2022, staff offered a vision for civic engagement that aligns strategies around general community engagement from all departments in the city, existing civic programming connected to decision-making and the desire to build social capital in the community. During these initial meetings staff outlined that the primary focus of these efforts would be on looking more deeply at the city’s existing civic engagement opportunities to better understand how these programs are utilized, who they serve, and whether they reflect the city’s strategic priorities. This series of study session topics will include updates on efforts and the analyses completed to this point on neighborhood programming, advisory boards and commissions, elections and the systems that facilitate access to council decision-making. The overarching goal will be to update the council on the current progress of this work, explore possible strategies to achieve desired goals or outcomes, establish metrics, and where appropriate, seek policy direction to guide implementation efforts. Financial or budget considerations: N/A Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: N/A Prepared by: Michael Sund, civic engagement coordinator Reviewed by: Melissa Kennedy, city clerk Cheyenne Brodeen, administrative services director Approved by: Kim Keller, city manager Special study session meeting of May 15, 2023 (Item No. 1) Page 2 Title: 2023 Community and civic engagement system kick-off Discussion Background In 2022, staff offered a vision for civic engagement to align strategies around general community engagement from all departments in the city, existing civic programming connected to decision-making and the desire to build social capital in the community. During these initial discussions staff outlined that the primary focus of these efforts would be to look more deeply at the city’s existing civic engagement opportunities to better understand how these programs are utilized, who they serve, and whether they reflect the city’s strategic priorities. Staff also discussed the resources required to review and align much of this programming in a multi-year approach to provide thorough analysis and strong recommendations for these programs going forward. Present considerations This series of discussions will focus on providing updates on the following program areas: Neighborhood revitalization grant program update and overview Staff will review the history of the program, the current state of the program following the COVID-19 pandemic, and a proposal to work with the Human Rights Commission as a community-based body on further engagement to consult the public and provide a recommendation on the overall purpose and design of the program. Engagement strategies for city council meetings Staff will continue the discussion on public access to and role in the city council’s decision- making processes, further definition of desired goals and outcomes, and the strategies and resources currently available. Boards and commissions program At the direction of council, staff hired and worked with a consultant group to engage stakeholders in a program evaluation. The council will review the final consultant analysis and program recommendations, consider potential policy changes that may be needed to achieve desired outcomes and goals of the program, and discuss a phased implementation of any desired programmatic changes including short, medium, and long -term strategic efforts. Elections overview Staff will preview the 2023 and 2024 election cycles to review local election rules, procedures, outreach and education strategies, and the impact of recent legislative changes on voter services. Staff and council will also discuss further establishment and development of key metrics to measure success and guide programs and services , including data collection efforts the city has undertaken since 2018. Meeting: Special study session Meeting date: May 15, 2023 Discussion item: 2 Executive summary Title: Engagement strategies for city council meetings Recommended action: None at this time. The purpose of this discussion is to review current strategies and identify desired goals and outcomes for public participation at city council meetings. Policy consideration: What are the goals and desired outcomes for public participation at city council meetings? Do the current engagement strategies align with the desired outcomes? Summary: During the 2022 Community and Civic Engagement System the city council discussed several topics related to city council meeting protocols. A topic was raised regarding public participation in city council meetings and whether a dedicated public comment period should be implemented. Council expressed the importance of public participation and access to their decision-making process. Council discussion was centered primarily on access to public meetings and a general need to better educate the public on how they can participate in the council’s decision-making process. Since that time, staff has explored engagement strategies focused on building baseline knowledge around the council’s work, how the city operates and providing more transparent resources for the public to understand how to participate. Implementation of these strategies is still in the early stages. The next phase of this work is to identify desired outcomes of public participation in council meetings. This information will be used to further develop and implement the engagement strategy to ensure it aligns with agreed upon outcomes, is consistent and sustainable. Defining desired outcomes will also provide an opportunity to establish quantitative and qualitative metrics that can be consistently measured to evaluate the effectiveness of the strategy. Following the framework of the IAP2 spectrum of engagement, staff will lead the council through a purpose mapping exercise at the meeting to identify desired outcomes, determine where council meetings fall along the spectrum of engagement, and the engagement strategies available to effectively meet the implicit promise of that stage. Financial or budget considerations: Not applicable. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: Discussion Prepared by: Melissa Kennedy, city clerk Michael Sund, civic engagement coordinator Reviewed by: Cheyenne Brodeen, administrative services director Approved by: Kim Keller, city manager Special study session meeting of May 15, 2023 (Item No. 2) Page 2 Title: Engagement strategies for city council meetings Discussion Background: During the 2022 Community and Civic Engagement System the city council discussed several topics related to city council meeting protocols. Council discussion was centered primarily on access to public meetings and a general need to better educate the public on how they can participate in the council’s decision-making process. Present considerations: The city provides opportunities for engagement at city council meetings. In response to council direction, staff has reviewed current engagement strategies and is working on developing and implementing several additional strategies to incre ase transparency and provide resources to help the public better understand the council’s work, how the city operates, and their opportunities for participation. A public comment period is one strategy or tool that can be used; however, a better understanding of desired outcomes is needed to determine if that strategy would effectively meet an identified gap or need. The strategies outlined below also reflect the level of support staff can currently provide consistently. Existing engagement strategies and opportunities: • Public participation in meetings – The public is currently able to comment on any item that is on a regular council meeting agenda. Additionally, an individual can submit written comments on any item that is on the agenda by noon the day of the meeting. The comments are then shared with the council at the meeting. Information on how to participate in this way is now explicitly stated on agendas. • Public viewing opportunities – The public can currently attend council meetings in person, watch live on cable tv or via web stream and can watch replays on cable tv or on the city’s YouTube channel. • Website and social media – the city publishes council meeting agendas, calendars, minutes and video links on the website. The city is also active on social media, regularly promoting upcoming council meetings and the topics that will be featured or discussed at the meeting. The public can also subscribe to receive regular updates via GovDelivery about the council’s work or specific areas of interest. • Information available at city hall or from city staff – the public can access all agenda materials or request an item be placed on an agenda by contacting or visiting staff in the city clerk’s office. • Direct access to city council – the public can contact the city council directly via email or phone. Dedicated voice mail boxes are also set up for each council member. In-person meetings are scheduled at the discretion of the member. • Park Perspective, strategic priorities – Park Perspective articles clearly denote the strategic priorities the work or information is connected to. This is one way to help the public understand how the city’s work reflects strategic priorities. Special study session meeting of May 15, 2023 (Item No. 2) Page 3 Title: Engagement strategies for city council meetings • Outreach and education – City staff routinely host and attend large public events to connect with the public on programs and services related to council policy and strategic priorities. New or updated strategies: • City council rules of procedure – updated to include the use of plain language, expanded information on what happens at city council meetings, key definitions, the public’s role and opportunities to participate or request time on an agenda. • Park Perspective, civics 101 series – in January 2023 the city launched a feature series titled “civics 101” in the Park Perspective that will work to build basic knowledge around the council’s work; how the city operates; the public’s role in decision-making and opportunities to participate in civic engagement programming such as neighborhood organization s, boards and commissions or other volunteer initiatives. • City website enhancements – staff developed several simple solutions for the city website to provide a place for the public to gain greater access to council meetings and track the council’s work. o The public will be able to submit a request form from the website to add an item for consideration on the council agenda. Individuals can request things like proclamations, presentation time or the addition of an item that is of concern to the city. The request must be related to a strategic priority and will be reviewed by staff prior to placement on an agenda. This provides a clear process, contact and a place to direct people who may be looking for assistance. This form is set to launch on the website the week of May 15. o The council systems calendar and a short FAQ regarding this work have been added to the website. This is the first step in a larger, ongoing strategy to better connect the community to the council’s work and increase transparency about the council work around the city’s strategic priorities . o City staff continue to be committed to accessibility for residents and offer these opportunities in person and over the phone. Next steps: The next phase of this work is to ident ify desired outcomes of public participation in council meetings. This information will be used to further develop and implement the engagement strategy to ensure it aligns with agreed upon outcomes, is consistent and sustainable. Defining desired outcomes will also provide an opportunity to establish quantitative and qualitative metrics that can be consistently measured to evaluate the effectiveness of the strategy. Meeting: Special study session Meeting date: May 15, 2023 Discussion item: 3 Executive summary Title: Neighborhood revitalization grant program Recommended action: Direct staff to collaborate with the Human Rights Commission to review the neighborhood revitalization program and provide recommendations on the overall purpose and design; goals, guidelines, and financial controls; outcomes and participation; policy and procedure. Policy consideration: Does the city council support further engagement on the neighborhood revitalization program to refine the purpose, goals and outcomes of the grant program? Summary: The neighborhood revitalization grant program was established in the 1990’s to facilitate community connection and build bonds amongst residents in St. Louis Park. Throughout the course of the program approximately $500,000 has been granted to neighborhood organizations to hold events and programming in the city. At the start of the program staff worked with a committee of residents to establish the original guidelines and goals for the program. Since that time several city departments have influenced and run the program including community development, police and administrative services. At the direction of council, staff has focused the goals of the program on the city’s strategic priorities and worked to guide neighborhood organizations to build connections among residents. During the community and civic engagement study session series of discussions in 2022, staff initiated a review of the program to ensure alignment with other civic engagement efforts. Data presented in this report represents the initial research completed on the demographics, allocations and populations served by the program. Staff recommends the Human Rights Commission serve as the committee of residents to advise the council on the current state of the program and to recommend potential changes to enhance the program and align it with city strategic priorities. In collaboration with staff, the Human Rights Commision will review the various aspects of the program and involve residents, program participants and other stakeholders where appropriate to review program goals and outcomes. Financial or budget considerations: Funds are allocated annually to support the neighborhood revitalization grant program. Strategic priority consideration: St. Louis Park is committed to being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. Supporting documents: 2023 Grant request amounts by neighborhood Historical grant reimbursements by neighborhood Census demographic information 2023 Program guidelines Prepared by: Michael Sund, civic engagement coordinator Reviewed by: Melissa Kennedy, city clerk Cheyenne Brodeen, administrative services director Approved by: Kim Keller, city manager Special study session meeting of May 15, 2023 (Item No. 3) Page 2 Title: Neighborhood revitalization grant program Discussion Background Initial discussion on the formation of a grant program operated by the city began in 1990’s. The council recommended the creation of a program that would annually grant money to neighborhood organizations. To facilitate the implementation of this program the council approved the creation of a committee comprised of staff and residents. These initial meetings established many of the rules and procedures still in place in the program to the present day. Historical records do not show how or when many of the neighborhood boundaries were initially established. A few of the current neighborhoods were formed in response to the program itself, when a group of residents sought to establish areas to act as a neighborhood in the interest of focusing on a smaller, local area. Other neighborhoods have ceased to exist or have been renamed. Under the current structure of the program, organized neighborhoods act independently of the city and can seek to raise funds and operate events or programing as they see fit. The neighborhood groups have historically been informal organizations with at least three members who agree to a common set of bylaws and agree to meet annually to plan activities. Over the course of the intervening decades many have come to rely on the grant program for the totality of their funding. A few neighborhoods have never sought funding from the city, whereas others have applied in nearly every grant cycle and continue to hold annual programming. The expenditures vary in use but are generally used to hold events; common expenses include food, facility rental or entertainment. Park infrastructure improvements are another popular category of spending. Various city departments have operated the program and each one has influenced the evolution of the program. For instance, the program was operated out of the police department for several years and that resulted in an increased focus on seeking funds for National Night Out events. The most recent department to administer the program was the former race equity and inclusion division when it was within the administrative services department. This resulted in a strong focus on equity and inclusion initiatives and related sustainability goals. Present considerations At the direction of council, staff began a review of the program’s history and function to facilitate a broader alignment with citywide community and civic engagement efforts. Initial data gathered during that research is presented in the appendix to this report. Minor updates were made to the administration of the program based on this review to provide clear guidelines, streamlined processes, input opportunities for stakeholders and resources for neighborhood organizations to better understand and access the program . The transition of the program into the city clerk’s office, and subsequent review of current programming, has involved extensive participant feedback. Staff reviewed program rules and financial controls to ensure that the program meets the standards of public purpose expenditure rules. Program participants have reported that there exists an inherent conflict between the desire to maintain the program’s accessibility of resident volunteers and the requirements and controls that must be in place for any city funding program. Staff worked to address as many of these concerns as possible and to streamline overall function. Further Special study session meeting of May 15, 2023 (Item No. 3) Page 3 Title: Neighborhood revitalization grant program collaboration with community stakeholders is needed to explore additional opportunities for changes to the program. Next steps Staff recommends collaborating with residents to assess the future of the program and ensure that the program functions to serve the current needs and wishes of the community. To facilitate this process, staff recommends requesting that the Human Rights Commission serve as the resident and community-based body that helps shape the re-alignment with city's priorities. This will keep the work centered on equity and inclusion and provide an opportunity to seek input from the broader public at large on the future direction and goals of the program. The commission’s recommendations will be reviewed by staff and shared with the council prior to implementation. While this process is ongoing, the program will continue to operate in its current form to avoid a gap in annual programming and to continue to encourage participation to meet the initial goals of the program. Special study session meeting of May 15, 2023 (Item No. 3) Page 4 Title: Neighborhood revitalization grant program Appendix Each year program participants apply for annual grant funding for events and projects in their neighborhoods. There are 35 neighborhoods in the city. Organizations form and are active so long as residents are willing and able to volunteer to operate their group. In the most recent round of applications 15 neighborhoods applied for funding. A reset of the annual application cycle to an April/May deadline necessitated a shortened special grant cycle this year. Amounts requested by these neighborhoods for activities are listed below. 2023 Grant applications Special cycle (Jan-April ‘23) Regular Cycle (May ‘23 – April ’24) Total Requested Birchwood $1,000 $2,000 $3,000 Blackstone $1,620 $1,620 Brooklawns $1,500 $1,500 Brookside $1,975 $1,975 Browndale $3,000 $3,000 Cedar Manor $3,000 $3,000 Creekside $150 $2,000 $2,150 Eliot View $600 $600 Fern Hill $2,628 $2,628 Lake Forest $3,000 $3,000 Minikahda Oaks $1,600 $1,400 $3,000 Minikahda Vista $844 $2,156 $3,000 Minnehaha $500 $2,300 $2,800 Westwood Hills $3,000 $3,000 Wolfe Park $2,694 $2,694 Grand Total $7,694 $31,373 $39,067 Neighborhood 1997-2005 2006-2010 2011-2015 2016 - 2019 2020 2021 Grand Average Amhurst $1,000 $1,000 Aquila $1,248 $901 $934 $1,119 $1,047 Birchwood $742 $744 $1,018 $2,552 $300 $1,630 $1,168 Blackstone $1,128 $1,549 $1,838 $1,908 $263 $364 $1,453 Bronx Park $755 $450 $776 $1,196 $790 Brooklawns $282 $221 $106 $475 $133 $1,210 $318 Brookside $808 $817 $902 $1,288 $640 $1,173 $928 Browndale $1,442 $1,489 $1,325 $1,924 $550 $912 $1,455 Cedar Manor $764 $1,246 $1,268 $1,010 Cedarhurst $832 $832 Cobblecrest $778 $675 $922 $780 $1,600 $166 $824 Creekside $1,095 $734 $848 $1,110 $458 $1,449 $947 Crestview $397 $494 $586 $149 $430 Eliot $1,449 $513 $1,098 Eliot View $712 $687 $415 $0 $112 $525 Elmwood $495 $1,029 $1,244 $1,366 $949 $1,260 $1,051 Fern Hill $699 $564 $631 Kilmer Pond $1,101 $746 $957 $867 $927 Lake Forest $1,121 $649 $914 $1,057 $654 $354 $928 Lenox $800 $790 $482 $287 $650 Meadowbrook $60 $60 Minikahda Oaks $1,232 $759 $786 $1,069 $537 $334 $920 Minikahda Vista $646 $1,022 $631 $1,007 $325 $133 $761 Minnehaha $199 $426 $1,095 $1,696 $2,404 $2,219 $990 Oak Hill $582 $982 $190 $784 Sorensen $653 $916 $910 $1,220 $1,487 $639 $924 South Oak Hill $253 $1,318 $553 $474 $240 $553 TexaTonka $592 $657 $477 $766 $609 Triangle $1,272 $1,272 Westwood Hills $608 $394 $853 $1,173 $2,406 $2,548 $983 Willow Park $490 $490 Wolfe Park $693 $1,261 $533 $761 Grand Average $880 $829 $860 $1,100 $840 $914 $909 *Three neighborhoods have never applied to the program: Pennsylvania Park, Shelard Park and Westdale ** Amounts are averages requested in the year or group of years for reimbursement. These numbers are not total amounts granted. They represent the relative activity of each neighborhood in use of the program and its resources. Special study session meeting of May 15, 2023 (Item No. 3) Title: Neighborhood revitalization grant program Page 5 *Left axis measures population, with stacked bars representing demographic breakdowns by race in that data. Overlayed on top of this data is the average dollar amount used by each neighborhood, measured on the right axis. Together this can give a whole picture of where dollars are being spent in the program relative to the diversity of that neighborhood. Special study session meeting of May 15, 2023 (Item No. 3) Title: Neighborhood revitalization grant program Page 6 St. Louis Park Administrative Services Department • 5005 Minnetonka Blvd., St. Louis Park, MN 55416 www.stlouispark.org • Phone: 952.924.2531 • Fax: 952.924.2170 • TTY: 952.924.2518 Neighborhood revitalization program 2023 grant guidelines Purpose Since 1996 the City of St. Louis Park has used this grant program to support neighborhoods and enhance community connections by bringing neighbors together. Financial support is provided for projects initiated by neighborhood organizations. This program serves the city’s strategic priority to create opportunities to build social capital through community engagement. Grant cycle The grant term will be Jan. 1, 2023 to April 30, 2024. Reimbursement can be issued for costs incurred within the grant term. All work must be completed within this timeframe. The last reimbursement request should be submitted no later than May 15, 2024. Note: The grant maximum is inclusive of the 16 months of the special and regular grant cycle. Neighborhoods will apply two times in 2023, for a grant maximum of $3,000 for both grant cycles combined. Funds will be awarded as they are available based on review by the grant committee. This is a onetime exception to reset the grant cycle back to the regular deadline. Who is eligible for the grant? Eligible applicants include organized St. Louis Park neighborhood associations. To be recognized as a neighborhood association by the city, they must demonstrate the following: •Have at least three (3) elected officers who are residents of the neighborhood •Have a method of transferring leadership •Have written bylaws approved by membership, which must be reviewed annually •Hold an annual neighborhood meeting What can be funded by the grant? Community projects that focus on the following criteria will be considered for funding: •Enhances the aesthetics of the neighborhood •Provides a clear community benefit •Physically accessible and open to all members of the neighborhood •Strengthens existing community connections •Focuses on community involvement •Helps inform neighborhood of city projects How are grants distributed for awarded projects? Applicants who are selected (Grantee) must sign a contract before funds can be issued. Grantees are required to pay for expenses upfront and will be reimbursed by the city if they follow the grant guidelines for purchases (e.g. no alcohol, gift cards, etc.) Itemized receipts for project costs must be submitted with reimbursements. Organizations may also send the city an invoice related to an expense. Reimbursement Invoices will be processed on the 15th of the month for reimbursement. Reimbursement may not exceed total grant award. Reimbursement for a previous year cannot be accepted or reimbursed after Jan. 15, 2023. Special study session meeting of May 15, 2023 (Item No. 3) Title: Neighborhood revitalization grant program Page 7 Neighborhood grant guidelines | Page 2 What are the reporting requirements? An evaluation report along with a complete expense report will be due at end of grant cycle before a new grant application can be made. The first evaluation report will be due in April 2024. What types of expenses are eligible for grant funds? Neighborhood leaders are encouraged to be creative in assessing the neighborhood’s needs when determining projects. Neighborhood leaders are required to include input from neighborhood residents for proposed projects. The method of receiving feedback from residents should be included in the grant application. Projects that demonstrate greater community input and inclusion will have a greater chance of being awarded funds. The following types of projects meet these requirements: •Neighborhood identity (brochures, signs, festivals, and education on neighborhood history) •Neighborhood training and educational opportunities •Neighborhood communications (newsletter, emailing service, website, social media) •Beautification through planting that is native to Minnesota and bee-friendly •Social events that bring neighbors together (block party, youth event, art, holiday party), special consideration will be given to social event applications that include elements of education on sustainability, racial equity and inclusion, or creating new community connections •Deepening connections with historically underrepresented community members •Purchasing compostable or recyclable products for neighborhood events Insurance Neighborhood associations may apply for grant funding to assist with purchasing insurance. Note: When planning neighborhood events in parks, you may be required to use your own insurance. Neighborhood associations are responsible for providing outside insurance when planning neighborhood events in parks that bring outside equipment into the park. Physical improvements An improvement to any public property must be coordinated with the appropriate city department. It should not conflict with or duplicate a project in the city’s capital improvement program. A letter of feasibility must be included with a grant application that requests funding for park improvements. This letter should confirm that the appropriate city department has reviewed the proposed improvements, that the proposal is feasible, and that the project budget includes a reasonable estimate of project costs. Contact for physical improvement questions: Rick Beane Park Superintendent rbeane@stlouispark.org Special study session meeting of May 15, 2023 (Item No. 3) Title: Neighborhood revitalization grant program Page 8 Neighborhood grant guidelines | Page 3 What types of expenses are not eligible for grant funds? Government entities like the City of St. Louis Park are limited in the types of expenses they may make by ethical and legal rules. The primary guideline we must follow in the use of public dollars is that an expense must have a general public purpose. For this reason, many items may not be reimbursed, such as: •Routine maintenance (mowing and snow removal) •General maintenance of public infrastructure (sidewalks, streetlights, alleys, city-owned trees) •No more than 10% of the annual grant total may go to ongoing operating expenses (e.g., administration costs, office supplies) •Payment for services provided by neighborhood residents •Gifts to volunteers •Advertisements for non-neighborhood related events •Activities that duplicate a city service already in place •Improvements to private property, of any kind, or that enrich an individual •The purchase of any asset with a value greater than $100 •Alcohol •Gift cards or payment cards of any type Note: This list is not a complete list of all the items which cannot be reimbursed. If you have a question about what can and cannot be reimbursed, always ask the neighborhood liaison prior to making a purchase. Matching grant funds Neighborhoods are recommended to include a 50 percent match to the requested grant amount. Matching funds should not act as a barrier to participation in the program, if your neighborhood organization is unable to meet the suggested match amount then the application should include an explanation which will be considered upon review. Any combination of sources is acceptable in calculating the neighborhood match such as: •Cash raised through fundraising •Fees collected at activities •Donations from businesses, civic groups or others •In-kind services What are the grant program terms and contract requirements? The city retains sole discretion in determining whether applications are eligible. Necessary permits or other approvals must be obtained by the applicant prior to starting projects. Examples of projects that need permits include but are not limited to, permanent improvements within the public right of way or on private property or activities requiring a street closure. •Projects must be accessible and inclusive •Only one grant is available per annual cycle (except the onetime special grant cycle for Jan. – April 2023) •Projects must be completed within the grant period •Grants do not carry over from year to year. Previous 2022 grant accounts must be closed by Jan. 15, 2023, before new grant funds can be used. Special study session meeting of May 15, 2023 (Item No. 3) Title: Neighborhood revitalization grant program Page 9 Neighborhood grant guidelines | Page 4 Grant application criteria The city retains sole discretion in determining how proposed projects, programs and activities meet the program guidelines and criteria. The nature of proposed projects can vary greatly. Therefore, the following criteria are intended to provide guidance for applicants while preparing their applications and for city staff in reviewing them. 1. Scope of work •Defines scope of projects and activities, timeline, goals, process and measurable outcomes •Identifies leaders/organizers of project •Project timeline •Project creativity and innovation •Visibility, accessibility and inclusion •Identifies needs for future maintenance for permanent improvements, if applicable •Defines budget, contributions and/or pledges for the project 2. Community benefit •Defines who will benefit from the project and how they will benefit •Issue(s) addressed and problem(s) documented •Creative and workable solutions •Identifies long and/or short-term benefits 3. Neighborhood and community participation •Documentation of neighborhood/surrounding residents’ approval of project •Neighborhood/resident involvement in all project phases •Participation level of residents •Strengthens and/or builds new partnerships with other entities or groups •Matching funds or in-kind goods/services 4. Consistency with city strategic priorities and adopted plans •Implements recommendations from or is consistent with city plans •Complies with city regulations •Understanding of permissions and permits necessary to implement project 5. Additional considerations •Projects that include a funding match Note: With 28 organized neighborhoods eligible for funds, the process is competitive. Neighborhood leaders are advised to request funds for their most important needs. During the grant review process, greater consideration will be given to proposals that enhance community connections. Special study session meeting of May 15, 2023 (Item No. 3) Title: Neighborhood revitalization grant program Page 10 Neighborhood grant guidelines | Page 5 Grant process steps 1. Apply Applications for the special grant cycle must be received by Wednesday, Nov. 30, 2022. Email applications to msund@stlouispark.org, or mail them to: Michael Sund City of St. Louis Park 5005 Minnetonka Blvd. St. Louis Park, MN 55416 Note: Any applications received after the deadline will not be eligible to receive a grant for the special grant cycle. 2.Review time A committee of city staff will review the grant proposals and make recommendations for approval to the city manager. 3.Final Approval Final authorization of the awards will be approved at a city council meeting. 4.Signed agreements Within two weeks of approval, each recipient neighborhood will receive a grant agreement from the city. The agreement must be signed and returned prior to any funds being released. Pre-application assistance Applicants are encouraged to talk to city staff as they work to identify projects and fill out their applications. This will help ensure applications are complete and accurate and it will streamline the application review. Questions? Contact Michael Sund 952.924.2122 msund@stlouispark.org Special study session meeting of May 15, 2023 (Item No. 3) Title: Neighborhood revitalization grant program Page 11 Meeting: Special study session Meeting date: May 15, 2023 Written report: 4 Executive summary Title: Race, equity and inclusion system wrap up Recommended action: None. Policy consideration: The purpose of this report is to summarize the outcomes of the recent discussions within the race, equity and inclusion series of study sessions and reports. Summary: On March 20, 2023, the council completed a series of discussions focused on advancing the city’s strategic priority related to being a leader in racial equity and inclusion to create a more inclusive community. These discussions primarily focused on how the city is removing inequities in public service and improving outcomes for the communi ty at large. The study session series started on December 12, 2022. Since that time, staff provided the council with information and there have been policy discussions on topics related to race, equity, and inclusion. Financial or budget considerations: Funds are budgeted in the CIP for race, equity, and inclusion. The additional funds to implement the changes discussed during this system will be brought forward to council as part of 2024 and 2025 budget discussions. Strategic priority consideration: St. Louis Park is committed to being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. Supporting documents: Discussion Prepared by: Radious Guess, race, equity, and inclusion director Reviewed by: Cindy Walsh, deputy city manager Jocelyn Swanson Hernandez, race, equity, and inclusion specialist Approved by: Kim Keller, city manager Special study session meeting of May 15, 2023 (Item No. 4) Page 2 Title: Race, equity and inclusion system wrap up Discussion Background: The race, equity and inclusion (REI) series of study session topics included presentations and reports that showcased how a slate of cross department initiatives emerged to address structural root causes of inequities with an end game of changing systems that shape community conditions and individual well-being. All work in this series focused on achieving a future in St. Louis Park where personal outcomes cannot be predicted by race. Achievement of this goal requires a multi -generational commitment with sustained leadership and partnership along with a mix of stakeholders from the public, nonprofit, and private sectors. Furthermore, the REI series of study sessions highlighted the complex intersections of systems, race, equity, inclusion, and power that can work for or against sy stems change, which is deeply personal. Staff leaders discussed how their departments and divisions put theory into action by implementing new tools for decision-making, measurement, and accountability to build a more inclusive and just community. Each presentation was built on the previous discussion and had self-contained outcomes based on various policy and best practice questions. A robust collaboration on each topic was considered and discussed by council members and, where appropriate, directions on future expectations and outcomes were provided to staff for further discussion and/or implementation. A summary of the topics covered in the system is included. REI System Reports/Presentations (December 2022 – March 2023) • 12/12/2022 – REI System Intro • 12/12/2022 – Title VI introduction (All departments/REI division) • 12/12/2022 – DEI Policy for commercial and residential development (Community Development/REI division) • 12/19/2022 – Title VI Policy Adoption (All departments/REI division) • 01/09/2023 – Cultural Observances and Proclamations (REI division) • 02/06/2023 – REI Equity Impact Analysis Tool (REI division) • 02/13/2023 – Community Health (Fire Department/REI division) • 02/27/2023 – Just Deeds (Finance Division/REI division) • 02/27/2023 – Climate equity map (Building & Energy Department/REI division) • 03/13/2023 – REI Policy & Definitions (REI division) • 03/20/2023 – Pathways to Policing (Police Department/REI division) Report subject: REI System Intro Date: 12/12/2022 Overview: Staff outlined the path the city of St. Louis Park has taken in its race, equity, and inclusion journey. Specifically, the discussion-built understanding of the issues in our organization and intentionally and proactively introduced measures that break down bar riers to creating a more just and inclusive community. Learning intentions for council members included: Special study session meeting of May 15, 2023 (Item No. 4) Page 3 Title: Race, equity and inclusion system wrap up • Learning how staff leaders are normalizing, organizing, and operationalizing race, equity and inclusion goals and strategies to address the citywide for advancing racial equity for staff and the community at large. • Learning how staff leaders are providing leadership and direction to support measures that breakdown barriers in creating a more just and inclusive community for all. • Learning about the hiring of two specialists (replacing staff who have exited the organization), developing frameworks to understand and support the work, and developing professional development opportunities designed to raise one’s racial consciousness and build capacity for ongoing work in racial equity. Report subject: Title VI Intro and adoption Date: 12/12/2022; 12/19/2022 Overview: Title VI of the 1964 Civil Rights Act protects people from discrimination based on race, color, and national origin in programs and activities receiving requirements for non-transit providers. The city receives federal financial assistance in a variety of ways. • The purpose of St. Louis Park’s Title VI Plan is to ensure that no person, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity un the city. • Council members formally adopt the Title VI Plan on Dec. 19, 2022. The Plan meets the basic requirements of Metropolitan Council and MnDot. Next steps on this item: Staff will continue to develop a more robust Title VI Plan and bring amendments to council as needed. Report subject: DEI policy for commercial and residential development Date: 12/12/2022 Overview: Staff presented a report to put in place a diversity, equity, and inclusion policy for commercial and residential development projects. The policy sets goals for the hiring of women and BIPOC/AAPI business organizations, business enterprises, workforce, and peripheral enterprises for all new and renovated commercial and multifamily residential buildings receiving $200,000 or more EDA/city financial assistance. Next steps on this item: Staff will implement the DEI policy. Report subject: Cultural Observances and Proclamations Date: 01/09/2023 Overview Outlined current and desired state regarding formal recognition of cultural holidays by the city. Staff provided a list of recommended holidays and rational. • To be a leader in racial equity and inclusion we must enhance mutual understanding among groups. A calendar of cultural observances would enable the city to increase awareness of and respect for religious obligations and ethnic and cultural festivities that may affect students, colleagues, and neighbors in our community. Special study session meeting of May 15, 2023 (Item No. 4) Page 4 Title: Race, equity and inclusion system wrap up • This report is an essential tool for knowing the historical, cultural, and religious events of diverse groups and their impact on the workplace. • Council members formally adopted the list of cultural observances and proclamations. Meeting subject: Racial Equity Impact Analysis Tool Date: 02/02/2023 Overview: The Race, Equity Impact Analysis (REIA) tool lays out a clear process and a set of questions to guide the development, implementation, and evaluation of significant policies, practices, programs, and budgets. The process guides staff, departments, and council members in shifting their approach to work and weaving racial equity into our everyday initiatives and decision-making processes. • Staff proposed the tool be introduced early in the development of a policy, program, budget, or other recommendation that affects residents and business owners. o The tool ensures decisions align with the city’s racial equity values and goals to be a leader in racial equity and inclusion to create a more just and inclusive community for all. o Using the tool will support city decision makers in developing and implem enting actions that reduce racial inequities at all stages of development. o The REIA is an essential tool when developing or reviewing department level programs to show how work advances race, equity, and inclusion. o The REIA tool ensures the core functions of the city’s work align with our strategic priorities and goals. Meeting subject: Community Health Date: 02/13/2023 Overview: Racial equity took center stage in 2020, when COVID-19 and extraordinary uprisings against racial violence converged to expose the depth of racial injustice entrenched in American social, economic, and political life. • This presentation introduced a transformative community collaboration and partnership for systemically assessing community health policy through the lens of racial equity. Staff introduced a framework that provided a conceptually sound, empirically grounded basis for systematically assessing equity in community health. The Community Health Alliance maximizes community-based resources in collaboration with an individual’s primary healthcare team. The discussion educated the council on the community health program and -how it evolved. Public policy is a powerful determinant of racial inequity in health. • Staff presented data on outcomes and the future state of programming, outlined resources already invested and, at a high level, discussed needed future investments to bring the community health program to scale. Staff, in partnership with external partners, is working together to affect change with new skills a nd competencies for community health. • The council heard how Community Health work is cutting across multiple institutions and practices with a focus on changing policy and organizational culture. Special study session meeting of May 15, 2023 (Item No. 4) Page 5 Title: Race, equity and inclusion system wrap up Meeting subject: Just Deeds Date: 02/27/2023 Overview: As part of the commitment to being a leader in racial equity and inclusion and to create a more just and inclusive community for all, the city joined the Just Deeds Project. Staff discussed how discriminatory covenants were used to segregate Minnesota communities. • The Just Deeds Project helps homeowners and cities discharge discriminatory language from property titles. It is important to note that discharge means to disavow. Being discharged does not remove or erase the covenant. Staff discussed the impact of redlining in St. Louis Park and presented a redlining map. • Staff outlined the process of the Just Deeds program, its successes and challenges (mainly time to discharge). • Just Deeds offers an opportunity for everyone to understand who has directly and indirectly benefitted from redlining and appreciate how such practices over time have shaped access to property, homeownership, and generational wealth. Meeting subject: Climate Equity Map Date: 02/27/2023 Overview: Discussed the creation of an innovative map that would assist St. Louis Park staff in exploring and comparing census tract-level data, including demographics, housing, transportation, climate & resilience, and energy to overlay and visualize areas with vulnerability to climate change. These visualizations will better equip staff in their design of programs that center equity and environmental justice in their decision-making process. • Staff collaborated internally and utilized the Met Council’s new Equity Considerations for Place-Based Research dataset, which recognizes that approaches to achieving regional equity need to go beyond “Areas of Concentrated Poverty.” Meeting subject: REI/Definitions and Policy Date: 03/13/2023 Overview: Staff introduced a proposal for developing a race, equity, and inclusion REI policy with corresponding definitions. The proposal will include policy rationale and high -level timelines and outreach and engagement plans. • Staff anticipates the REI policy will provide form and guidance around internal process and procedures as well as programming that serves the community. • It will be used in conjunction with other adopted policies and REI -associated tools (e.g., the REI analysis tool, Title VI plan, and the Spectrum of Public Participation). Next steps on this item: With council interest in developing this policy secured, staff will develop the project teams and plan as outlined above. Staff anticipates returning to the council in the Fall 2023 for review and discussion of the proposed REI Policy with corresponding definitions. Special study session meeting of May 15, 2023 (Item No. 4) Page 6 Title: Race, equity and inclusion system wrap up Meeting subject: Pathways to Policing Date: 03/20/2023 Overview: Staff provided an overview of the Pathways to Policing program and how it could help address challenges around officer recruitment, hiring and retention. • Pathways is designed to remove barriers for nontraditional candidates who have at least a two-year associate degree in any field of study and are interested in pursuing a career in law enforcement. • The program is meant to help applicants transition into a policing career by bridging opportunity gaps for those without the means to pay for, or the ability to attend, a law enforcement academy. • The program seeks candidates with experience living or working with culturally diverse populations to align with the St. Louis Park community more effectively. • The program addresses a reduction in the number of police officer applicants during a traditional hiring process and assists with the overall recruitment of people of color and non-traditional candidates. Next steps on this item: Staff will develop a plan to boost the number of Pathways participants, with approval to utilize bell curve staffing if necessary to retain the participants after graduation. This will be programmed into the 2024 budget for final consideration. Meeting: Special study session Meeting date: May 15, 2023 Written report: 5 Executive summary Title: Update on Sherman Associates’ proposed Beltline Station redevelopment (ward 1) Recommended action: None at this time. Policy consideration: None at this time. Summary: In June 2022, the EDA approved a purchase agreement with Beltline Station LLC (affiliate of Sherman Associates) for property at the southeast corner of Beltline Boulevard and Highway 7 to facilitate the construction of the Beltline Station redevelopment. The purchase agreement was amended in December 2022 and requires land closing with the EDA no later than June 20, 2023 to coincide with the final bond closing for the development’s all -affordable component. The redeveloper signed a financial term sheet with its lenders in February 2023. At that time, the bank commissioned two required, independent appraisals for the market rate components of the project. Both appraisals reflected a substantial reduction in the site’s land value due to site contamination and utility relocations. This reduction contributed significantly to an approximate $13.75 million gap in the project’s financial pro forma. Financial or budget considerations: To enable the $150 million, transit-oriented development to become financially feasible and secure private financing, Ehlers (the EDA’s financial consultant) and staff recommend that approximately $18.49 million in financial assistance be provided to all components of the Beltline Station development (including transit parking). This assistance includes a variety of sources, some of which will be recouped by the city. Generally, the key business terms for the market rate components provided in the Apri l 18, 2022 staff report have not changed appreciably; however, the recommended financing mechanisms have , as outlined in this report. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely, and reliably. St. Louis Park is committed to continue to lead in environmental stewardship. St. Louis Park is committed to being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. Supporting documents: Discussion Prepared by: Jennifer Monson, redevelopment administrator Reviewed by: Greg Hunt, economic development manager Karen Barton, community development director, EDA executive director Approved by: Kim Keller, city manager Special study session meeting of May 15, 2023 (Item No. 5) Page 2 Title: Update on Sherman Associates’ proposed Beltline Station redevelopment (ward 1) Discussion Background Sherman Associates (“redeveloper”) seeks to acquire the 6.6-acre site at the southeast corner of CSAH 25 and Belt Line Boulevard from the EDA and construct a major, $150 million, transit- oriented development with the following components: • Seven-story mixed-use building with six levels of market rate housing (152 units) and approximately 21,000 square feet of neighborhood commercial space, potentially anchored by a grocer. • Four-story all affordable apartment building with 82 units and underground parking. Of these, 77 units would be available at 60% AMI, five units would be available at 30% AMI and 22 units would be three-bedrooms. • Five-story market rate apartment building with 146 units and underground parking. • 592-stall parking ramp, including 268 park and ride stalls. The development will exceed both the city’s inclusionary housing policy requirements (Oct. 2021) and the city’s green building policy requirements (July 2020). Rendering of proposed Beltline Station development A summary of all previous actions is provided in the table below, with more specific details to follow. Special study session meeting of May 15, 2023 (Item No. 5) Page 3 Title: Update on Sherman Associates’ proposed Beltline Station redevelopment (ward 1) Action Date The EDA acquired properties at 4601 Highway 7 & 3130 Monterey Avenue South. December 2013 The EDA approved CMAQ Grant Approval to construct a parking ramp rather than a surface parking lot for SWLRT park and ride requirements. November 2014 The EDA sent out a request for proposals for the Beltline Station site. July 2017 The EDA entered into a preliminary development agreement with Sherman Associates to develop the Beltline Station site. February 2018 The EDA provided a bridge loan to Sherman Associates to assist in purchasing the Vision Bank parcel to allow for more than just transit parking. February 2019 The EDA and city approved the first amendment to the preliminary development agreement. June 2019 The EDA approved a subrecipient agreement with the Metropolitan Council which specified the terms under which the CMAQ funds would be disbursed to the EDA. October 2019 The EDA entered into a cooperative construction agreement with the Metropolitan Council to construct the parking ramp November 2020 The EDA discussed Sherman Associates financial assistance request and approved a second amendment to the preliminary development agreement and received a staff report outlining the details of the proposed Beltline Station development. June 2021 The EDA received a report providing an update on the status of the development and issues related to high ground water on-site November 2022 Sherman Associates received a tax-exempt bond allocation of $13.7 million from Minnesota Management and Budget (MMB) to help finance the development’s all affordable component. January 2022 The city council approved the comprehensive plan amendment. March 2022 Sherman Associates submitted a building permit application for the all - affordable building. May 23, 2022 The city council approved various vacation requests, a preliminary and final plat, and a preliminary and final planned unit development for the Beltline Station development April 2022 The EDA held a hearing regarding the issuance of the tax -exempt bond allocation. May 2022 The EDA/city council approved the Beltline Station 1 TIF District and Beltline Station 2 TIF District. June 6, 2022 The EDA/city council approved the contract for private redevelopment for Beltline Station 1 TIF District and the purchase agreement related to the land sale for the complete development. June 20, 2022 Sherman Associates completed a soft close on the affordable building’s bond financing, which requires a full closing to occur no later than June 30, 2023. July 1, 2022 Special study session meeting of May 15, 2023 (Item No. 5) Page 4 Title: Update on Sherman Associates’ proposed Beltline Station redevelopment (ward 1) The EDA approved a first amendment to the purchase agreement pushing the closing date back to June 30, 2023 to allow all parties time to finalize contracts. December 5, 2022 Sherman Associates signed term sheets from their lenders for the market rate components of the development. Closing is anticipated to occur in May 2023. February 2023 The EDA approved a n early start and right-of-entry on the affordable building site to allow cleanup activities to commence prior to April 1, 2023. March 20, 2023 Sherman Associates started cleanup activities on the affordable building site. March 30, 2023 Detailed summary of past actions On June 6, 2022, the EDA approved the establishment of Beltline Station TIF District 1 and Beltline Station TIF District 2; the legal mechanisms for providing tax increment financing for the development. On June 20, 2022, the EDA and city council approved the purchase agreement for the entire Beltline Station redevelopment site and the contract for private redevelopment for Beltline Station 1 TIF District pertaining to the affordable component. Sherman Associates completed a soft closing on the financing for the affordable building in July 2022, to preserve the low-income housing tax credit allocation. The redeveloper is required to complete a final close on the all-affordable building’s financing by June 30, 2023. The EDA amended the purchase agreement December 19, 2022 to require the redeveloper to close on its acquisition of the EDA land no later than June 20, 2023 to coincide with the final bond closing for the all-affordable components of the development. In late February 2023, the redeveloper signed term sheets with its lenders for the market rate components of the project. On March 20, 2023, the EDA approved an early start agreement and right of entry to allow cleanup activities to commence on the all -affordable building site by April 1, 2023. Cleanup activities began on March 30, 2023. Since summer 2022, EDA staff, the redeveloper and its team, the Metropolitan Council, Ehlers (the EDA’s financial consultant), and associated legal counsels have been working diligently to complete complex contracts related to the market rate and mixed-use components of the redevelopment and construction of the public-private parking ramp, including a reciprocal easement and operating agreement that specifies the long -term maintenance and operations of the ramp. In addition, there have been financial challenges posed by rising interest rates and increased construction/labor costs, requiring all parties to re-examine the project’s financial pro-forma multiple times. Financial considerations Previous council actions to financially support this project included a $3.1 million bridge loan for the land purchase for the public parking ramp, a TIF Note valued at $1.44 million, an affordable housing trust fund loan of $618,238 for the affordable component, and a purchase agreement to sell the affordable housing parcel for $1 (appraised at $2.46 million at the time of sale) and to sell the market rate and mixed-use components for $6,015,001. Special study session meeting of May 15, 2023 (Item No. 5) Page 5 Title: Update on Sherman Associates’ proposed Beltline Station redevelopment (ward 1) In February 2023, Sherman Associates locked in its financial term sheets with lenders and started the closing process for all phases of the development. At that time, the bank commissioned two independent appraisals for the mixed-use and market rate components of the project. Both appraisals reflected a significant reduction in the project’s land value due to site contamination and utility relocations. This, in addition to increases in interest rates and increases in total construction costs, created an additional $13.75 million financial gap in the project’s pro-forma above what was presented to the EDA in February 2023. To solve the $13.75 million gap, the redeveloper has increased its owner’s equity and is working with its contractors to further reduce construction costs and has requested additional financial assistance from the EDA. Staff, Ehlers and the redeveloper explored several different scenarios to close the remaining gap, including a 24% reduction of the park and ride stalls being constructed for the Greenline Extension (SWLRT). Met Council advised staff that the process for this reduction would take approximately nine months and would result in a corresponding reduction in Met Council’s contribution to the park and ride stalls and a similar 24% reduction in the CMAQ grant award. The CMAQ grant agreement requires construction to commence no later than September 2023, otherwise the grant could be revoked. In addition, this timeline would jeopardize other grants awarded to the project including $450,000 provided by DEED. Therefore, a reduction in park and ride stalls to fill the financial gap was not practically or financially feasible. Staff, Ehlers, legal counsel and the developer have put together the following proposal to close the financial gap. Details are as follows: Beltline Property Map Purchase agreements On June 6, 2022, the EDA entered into a purchase agreement with Sherman Associates which required the EDA to sell and Sherman Associates to purchase the affordable parcel for $1 Special study session meeting of May 15, 2023 (Item No. 5) Page 6 Title: Update on Sherman Associates’ proposed Beltline Station redevelopment (ward 1) (appraised at $2.46 million at the time of sale) and the Mixed-use and Market Rate parcels for $6,015,001. It also required the redeveloper to pay the balance of the bridge loan at closing. Per the bank’s February 2023 appraisal, the land value for the mixed-use and market rate properties is $3.39 million. Staff, Ehlers and EDA legal counsel recommend amending the purchase agreement to reduce the purchase price of the mixed-use and market rate parcels to $3 million. A $3 million land sale provides for reimbursement of all the costs that the EDA has incurred to assemble, acquire, and hold the properties for redevelopment. Additionally, the EDA could pay the Development Fund back the remainder of the $390,000 land value via an interfund loan from pooled tax increment. 4725 Hwy 7 bridge loan In 2019, Sherman Associates purchased 4725 Hwy 7 (which included the land, former Vison Bank building, and relocation of the bank) for $3.64 million to allow the construction of a mixed-use development on the corner of Beltline Boulevard and Highway 7. The property acquisition allowed the EDA and the Redeveloper to gain control of the property ahead of the Met Council and utilize it for construction of a parking ramp, as opposed to the surface parking lot originally required by the SWLRT project. To purchase the property, the EDA provided Sherman Associates a $3.1 million bridge loan from the city’s development fund for a portion of the acquisition costs, and the Redeveloper provided $800,000 in equity and closing costs. Without this loan, Met Council would have condemned the property for a transit parking lot. To date, the redeveloper has repaid the EDA $2.1 million. The remaining balance of the bridge loan is $997,000 (principal and interest). The Met Council has subsequently recorded a permanent transit easement on the property, requiring it to be used for 268 public park and ride stalls for the Metro Greenline Extension/Southwest Light Rail. From an appraisal standpoint, the permanent transit easement removes nearly all value of the property. Given that the property is essential for construction of the structured parking ramp that serves the parking needs of both the transit and the development, it is reasonable for the EDA to incur a portion of the cost to purchase this property to facilitate greater density of the entire Beltline site. Staff and Ehlers therefore recommend forgiveness of the remaining $997,000 of the 4725 Hwy 7 bridge loan. The EDA would be able to recoup the amount forgiven and repay the development fund the $997,000 via an interfund loan from pooled tax increment. Summary of additional financial assistance recommendations Given the additional $13.75 million project gap, the significant reduction in the land values in the appraisals and since a reduction in park and ride stalls is not possible within the required timeframe, the redeveloper asked the EDA to consider a reduction in the purchase price of its property and forgiveness of the remaining balance of the land purchase bridge loan. • Purchase price reduction: The EDA would be able to recoup the full amount written down ($2.46 million for the affordable parcel and $390,000 for the mixed-use and market rate parcel) via interfund loans from pooled tax increment. Importantly, the mixed-use and market rate parcels would be sold at an amount that provides for reimbursement of all of the costs that the EDA has incurred to assemble, acquire and hold the properties for redevelopment. Special study session meeting of May 15, 2023 (Item No. 5) Page 7 Title: Update on Sherman Associates’ proposed Beltline Station redevelopment (ward 1) • Bridge loan forgiveness: Staff, Ehlers and EDA legal counsel recommend amending the purchase agreement to reduce the purchase price of the mixed-use and market rate parcels to $3 million. Total Project Recommended financial assistance Staff and Ehlers recommend a total financial assistance package that includes five main components: TIF notes, bridge loan forgiveness, Affordable Housing Trust Fund dollars, Pooled TIF, and land write-down. The city’s total financial commitment to the Beltline Station development, including the affordable component, would be approximately $18.49 million. Site component TIF Note amount Bridge loan forgiveness AHTF Pooled TIF Land write- down Total assistance Beltline Station 1 TIF District (affordable component) Affordable $1.44 million 26 years $618,238 $2.06 million Beltline Station 2 TIF District (mixed-use, market rate & parking components) Mixed-use & parking $5.89* million 16 years $997,000 $1,554,000 $3,015,000 $16.43 million Market rate & parking $4.97* million 16 years Total financial assistance $12.30 million* $997,000** $618,238 $1.55 million $3.015 million** $18.49 million *The final TIF amounts are subject to change dependent upon final terms , interest rates and the net present value of the TIF Notes. **This total amount will be recouped by the city through pooled TIF Next steps: The EDA/City Council will be asked to consider the following policy question, “Does the EDA support the recommended level of financial assistance to move the mixed-use and market rate components of the Beltline Station redevelopment forward to bring it to fruition?”, and to consider the following documents for approval on June 5, 2023, to enable financial and property closings to occur prior to the affordable building’s required June 20, 2023 deadline. • Market rate contract for private development • Second amendment to purchase agreement • Second amendment to affordable contract for private development • Second amendment to cooperative construction agreement • Second amendment to CMAQ subrecipient grant agreement • Subordination agreement • Any assignment of TIF that is required • First amendment to temporary construction easement