HomeMy WebLinkAbout1999/03/15 - ADMIN - Agenda Packets - City Council - Regular 1
7:20 - Economic Development Authority
AGENDA - CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
March 15, 1999
7:30 p.m.
1. Call to order
2. Presentation
3. Roll Call
4. Approval of Minutes
a. City Council meeting of March 1, 1999
Action: Corrections/amendments to minutes - Minutes approved as presented
5. Approval of agenda
a. Consent agenda
Note: All matters on consent (starred items) are considered to be routine and will be enacted by
one motion approving all. There is no separate discussion of these items. If discussion is
desired, the starred item will be moved to the regular agenda.
Action: Motion to approve - Motion to delete item(s)
b. Agenda
Action: Motion to approve - Motion to add item(s)
*c. Resolutions and Ordinances
Action: By consent, waive reading of resolutions and ordinances
6. Public Hearing
6a. Public hearing to consider a Major Amendment to a Continued Special Permit
for two story bank/dental building with bank drive-through in the C-2,
Commercial District
4951-4959 Excelsior Boulevard
2
Case No. 98-41-CUP
Recommended
Action:
Mayor to close public hearing. Motion to adopt a resolution
approving the amended Special Permit subject to conditions
recommended by staff
6b. Public Hearing to consider Liquor License Transfer for Bennigan’s located at
6475 Wayzata Blvd., St Louis Park, MN 55416
The applicant has asked that this item be postponed to a future date still uncertain.
Recommended
Action:
Mayor to close public hearing. No action required.
7. Petitions, Requests, Communications
7a. Variance appeal at 2135 Glenhurst Avenue S
Request to permit a lot width of 35 feet versus the required 75 feet for property
located in the “R-1” Single Family District at 2135 Glenhurst Avenue
Recommended
Action:
Motion to uphold the Board of Zoning Appeals decision to deny
the variance request.
8. Resolutions and Ordinances
8a. Second Reading of Ordinance to Change Zoning from “C-2” Commercial to
“R-C” Multiple Family Residential
Southwest quadrant of Louisiana Ave. and Walker St.
Case No. 99-2-Z
Recommended
Action:
Motion to approve Second Reading of an ordinance to rezone the
southwest quadrant of Louisiana Avenue and Walker Street from
“C-2” Commercial to “R-C” Multiple Family Residential, adopt
ordinance, approve summary, and authorize publication.
8b. Resolution establishing an escrow account for fire structures severely
damaged by fire and/or explosion.
Recommended
Action:
Motion to adopt a resolution establishing an escrow account for
structures severely damaged by fire and/or explosion.
8c. City Engineer’s Report: Entrance/identity signs at Trunk Highway 7 and
Blake Road and at Louisiana Avenue and the South Frontage Road of I-394 -
Project No. 98-15.
3
This report considers the construction of entrance/identity signs at Trunk Highway
7 and Blake Road and at Louisiana Avenue and the South Frontage Road of I-394
Recommended
Action:
Motion to adopt the attached resolution accepting this report,
establishing Project No. 98-15, ordering Project No. 98-15,
approving plans and specifications, and authorizing receipt of
bids.
8d. City Engineer’s Report: Emergency Vehicle Pre-Emption (EVP) at W. 36th
Street and Texas Avenue and W. 36th Street at Belt Line Boulevard - Project
No. 98-05.
This report considers the installation of two (2) EVP systems on existing traffic
signal systems.
Recommended
Action:
Motion to adopt the attached resolution accepting this report,
establishing Project No. 98-05, ordering Project No. 98-05,
approving plans and specifications, and authorizing receipt of
bids.
8e. Change Order No. 1 to Contract No. 51-98 with LeadCon, Inc. for structural
repairs to the W. 42nd Street and Zarthan Avenue water reservoir.
This report considers a request for Change Order No. 1 to Contract No. 51-98 with
LeadCon, Inc. for structural repairs to the W. 42nd Street/Zarthan Avenue water
reservoir.
Recommended
Action:
Motion to adopt the attached resolution authorizing execution of
Change Order No. 1 in the amount of $35,884.00 to Contract No.
51-98 for structural repairs, increasing the total contract amount
from $218,560.00 to $254,444.00.
*8f Traffic Study No. 540: Elmwood Neighborhood request for stop signs on
Zarthan Avenue at Goodrich Avenue and on Goodrich Avenue at Brunswick
Avenue.
This report considers the installation of stop signs on Zarthan Avenue at Goodrich
Avenue and on Goodrich Avenue at Brunswick Avenue.
Recommended
Action:
Motion to adopt the attached resolution authorizing the
installation of stop signs on Zarthan Avenue at Goodrich Avenue
and on Goodrich Avenue at Brunswick Avenue.
4
*8g. Resolution Authorizing Amendment of the Southwest Fire Mutual Aid
Agreement
This resolution supports two changes in participants of the Southwest Fire Mutual
Aid Association
Recommended
Action:
Motion to adopt a resolution approving the addition of the City
of Maple Grove and the withdrawal of the V.A. Fort Snelling
Fire Department in the Southwest Fire Mutual Aid Association
*8h 1999 Westwood Hills Nature Center Native Plant Restoration along the
Wildflower Trail
This report considers the acceptance of matching MN DNR grant funds in the
amount of $1,500 to continue with native plant restoration along the Wildflower
Trail at Westwood Hills Nature Center. The attached resolution allows the City to
receive the funds, if approved, and identifies the Recreation Services Manager as
the appropriate representative to administer the grant.
Recommended
Action:
Motion to adopt the attached resolution authorizing the City to
apply for the grant and receive the funds.
*8i 1999 Westwood Hills Nature Center Interpretive Signage along the
Wildflower Trail
This report considers the acceptance of matching MN DNR grant funds in the
amount of $5,000 to add interpretive signage along the accessible Wildflower Trail
at Westwood Hills Nature Center. The attached resolution allows the City to
receive the funds, if approved, and identifies the Recreation Services Manager as
the appropriate representative to administer the grant.
Recommended
Action:
Motion to adopt the attached resolution authoring the City to
apply for the grant and receive the funds.
9. Reports from Officers, Boards, Committees
*a. Housing Authority Minutes of February 10, 1999
Action: By consent, accept report for filing
*b. Vendor Claim Report
Action: By consent, accept report for filing
5
10. Unfinished Business
a. Board and Commission Appointment(s)
Action: Motion to appoint Board and Commission Member(s)
11. New Business
11a. Bid Tabulation: One (1) Overcenter Articulating Aerial Device for Tree
Trimming
This report considers rejecting all bids received for the purchase and installation of
one(1) new 1999 Overcenter Articulating Aerial Device for tree trimming.
Recommended
Action:
Motion to reject all bids and readvertise for this equipment.
*11b. 1999 Arbotect Injection Contract
The City annually solicits bids for a program designed to protect the urban forest
through the injection of Arbotect 20-S, a chemical fungicide which effectively
inoculates American elms from infestation of Dutch Elm Disease. By securing a
price which is obtained through the competitive bidding process, the City can offer
residents a highly competitive rate for the injection of trees on private property
while also meeting the statutory requirements for the solicitation of bids for the
injection of trees on public property.
Recommended
Action:
Motion to designate Rainbow Tree Care, Inc. as the lowest
responsible bidder and to authorize execution of a contract for
the 1999 Arbotect 20-S Elm injection program at a cost of $7.73
per diameter inch.
*11c. 1999 Dutch Elm Disease Tree Removal Bids
The City annually solicits bids for the removal and disposal of American Elm trees
infested with Dutch Elm Disease (DED). By securing a price which is attained
through the competitive bidding process, the City can offer residents a guaranteed
rate for the removal of diseased trees on private property, while also meeting the
statutory requirements for the solicitation of bids for the removal of diseased trees
on public property.
6
Recommended
Action:
Motion to designate Emery’s Tree Service, Inc. as the lowest
responsible bidder, and authorize execution of a contract for the
1999 Dutch Elm Disease Tree Removal Program in an amount
not to exceed $60,359.34.
*11d. Westwood Hills Nature Center Boardwalks
This report considers the replacement of two, 20-year-old floating boardwalk
structures with new steel-framed structures. Sections of existing trail leading to
these two structures will be converted to provide accessibility.
Recommended
Action:
Motion to adopt the attached resolution accepting this report,
establishing the project, approving plans and specifications, and
authorizing receipt of bids.
*11e Authorization to advertise and receive bids for contract sealcoating of streets
during 1999.
This request is for authorization to advertise and receive bids for contract
sealcoating of public roadways.
Recommended
Action:
Motion to adopt the attached resolution, authorizing the
advertising and bidding of contract sealcoating for 1999.
12. Miscellaneous
13. Claims, Appropriations, Contract Payments
a. Contract payments
Final- None
Partial
Contractor Contract No. Amount
M C Magney Construction 33-98 $ 61,874.45
Action: By consent approve and authorize payments
14. Communications
15. Adjournment
7
Item # 4a
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
March 1, 1999
1. Call to Order
Mayor Dorfman called the meeting to order at 7:34 p.m.
2. Presentations - None
3. Roll Call
The following Councilmembers were present at roll call: Jeff Jacobs, Chris Nelson, Sue Sanger,
Ron Latz, Robert Young, Jim Brimeyer, and Mayor Gail Dorfman.
Also present were the City Manager (Mr. Meyer); City Attorney (Mr. Scott); Director of
Community Development (Mr. Harmening); Director of Public Works (Mr. Rardin); Planning
Manager (Ms. Jeremiah); Economic Development Coordinator (Mr. Anderson); Police Chief
(Mr. Luse); Human Resource Manager (Ms. Gohman); and Housing Coordinator (Ms.
Brownstein).
4. Approval of Minutes
4a. City Council Meeting of February 16, 1999
With a minor addition by Councilmember Latz, Item 6a add “also indicated that he had received
some feedback of concern about the affects that the change might have”, the minutes were
approved as presented.
5. Approval of Agendas
a. Consent Agenda
It was moved by Councilmember Jacobs, seconded by Councilmember Nelson, to approve the
consent agenda. The motion passed 7-0.
b. Agenda
With the additions of Item 8f and 8g by the City Manager, it was moved by Councilmember
Jacobs, seconded by Councilmember Sanger, to approve the agenda. The motion passed 7-0.
c. Resolutions and Ordinances
8
By consent, Council waived reading of resolutions and ordinances.
6. Public Hearings
6a. Public Hearing to inform the public and allow for citizen input regarding the
Police Department Budget and the relation of that budget to Local Law
Enforcement Block Grant fund disbursement
Mayor Dorfman closed the Public Hearing with the right of the Council to reopen it at a future
date.
Chief Luse briefly explained how the additional funding would be used.
It was moved by Councilmember Jacobs, seconded by Councilmember Sanger to approve the
grant fund award. The motion passed 7-0.
6b. Public Hearing to consider allocation of Community Development Block
Grant Funds - Year XXV
Resolution # 99-23
Mayor Dorfman closed the Public Hearing with the right of the Council to reopen it at a future
date.
Ms. Brownstein, Housing Coordinator, indicated the approved uses of the 1999/2000 Community
Development Block Grant funds and explained the next steps in the process of determining
exactly how these funds will be used.
Councilmember Latz commented that these funds combined with the 1998 funds would provide
a substantial amount of funds available for Louisiana Court’s efforts at revitalization and noted
the approval on consent agenda of the application by Project for Pride in Living for 1999 HOME
funds.
It was moved by Councilmember Latz, seconded by Councilmember Sanger, to adopt the
Resolution approving projected use of funds for 1999 Urban Hennepin County Community
Development Block Grant funds, and authorizing signature of Subrecepient Agreement with
Hennepin County and any related Third Party Agreements. The motion passed 7-0.
6c. Public Hearing to consider Zoning Ordinance Amendment
Case No. 99-2-Z
Ms. Jeremiah presented a staff report and along with the Planning Commission, recommended
rezoning the Mill City Plywood site and adjacent properties at the southwest quadrant of Walker
and Louisiana Avenues to “R-C” Multiple Family Residential according to a finding that the
9
district is most consistent with the Comprehensive Plan goals for the site in allowing residential
densities up to 50 units per acre.
Mayor Dorfman closed the Public Hearing with the right of the Council to reopen it at a future
date.
Councilmember Sanger asked why the amendment to the zoning ordinance was being considered
now, since there would be proposals coming that would modify the terms of what the zoning
district would include. Ms. Sanger also asked whether or not those future amendments would
apply to this property if a development proposal came in before the amendments were fully
adopted.
Ms. Jeremiah, Planning Manager indicated that staff was uncomfortable that there was a
residential guiding on the this property and a “C-2” Commercial zoning and if a housing proposal
would come forward it would be delayed while staff was considering the rezoning, therefore staff
felt that it was more consistent to rezone to “R-C” now than to leave it “C-2”.
Ms. Jeremiah stated that if the future amendments would apply to this property would depend on
how the amendments would be amended. She stated that existing development proposals that
were being considered could be grandfathered in or the City could potentially wait until the
amendments were fully adopted.
Councilmember asked what the harm was with waiting.
Mr. Jeremiah stated that the existing “C-2” Commercial zoning allows retail, intense office
development, and other things that are inconsistent with the current Comprehensive Plan
designation where as the “R-C” District has at least the opportunity for the high density housing
consistent with the Comprehensive Plan, and does not have high potential to allow retail, and
would move in direction that the City was going with this site.
Mr. Meyer, City Manager asked what would happen if a commercial proposal came in that was
consistent with the “C-2” and inconsistent with the “R-C”.
Ms. Jeremiah indicated that if it was a fully permitted use under the current zoning the City’s
hands would be tied if this were not adopted before they were able to adopt a building permit and
the biggest issue would be outright permitted uses in the “C-2” District.
Councilmember Latz indicated that he was at first concerned about making changes that were
premature, but believed it was important to keep the proposed zoning amendments moving along
quickly so that the City does not get into a bind and was now comfortable with the amendment.
Councilmember Brimeyer commented on the timing of the analysis of potential amendments and
questioned how this process could be a little less formidable to a someone who owns a piece of
property that is “R-C”.
10
Ms. Jeremiah indicated that one of Staff’s proposed amendments to the “R-C” District that the
Planning Commission would be considering was to remove the requirement that multi-family
developments obtain a conditional use permit.
Councilmember Latz commended the property owner for being very community orientated and
being willing to work with the interest of the community to come up with a residential developer
as a potential purchaser for the site.
It was moved by Councilmember Latz, seconded by Councilmember Brimeyer, to approve First
Reading of an ordinance to rezone the southwest quadrant of Louisiana and Walker Avenues
from “C-2” Commercial to “R-C” Multiple Family Residential in accordance with the adopted
Comprehensive Plan land use designation for the properties and set Second Reading for March
15, 1999. The motion passed 7-0.
7. Petitions, Requests, Communications - None
8. Resolutions and Ordinances
8a. Law Enforcement Labor Services, Inc. Local #220 Labor Agreement
Resolution #99-24
Ms. Gohman, Human Resource Manager, presented a staff report and recommended adoption of
the resolution.
Councilmember Sanger commended Ms. Gohman for achieving parity in the insurance
premiums.
It was moved by Councilmember Jacobs, seconded by Councilmember Sanger, to adopt the
attached resolution approving the labor agreement for 1999-2000 for Public Safety Dispatch,
LELS #220. The motion passed 7-0.
8b. Resolution Relating to a Draft Hennepin County Transportation Systems
Plan
Resolution #99-25
Mr. Harmening, Director of Community Development summarized the concerns that staff had
with the draft of the plan and commented on the importance for the City to go on record
expressing its concerns regarding these access guidelines that are incompatible with the livable
community principals the City was trying to achieve.
It was moved by Councilmember Latz, seconded by Councilmember Jacobs, to adopt a
resolution commenting on the Hennepin County Transportation Systems Plan. The motion
passed 7-0.
11
8c. Revise the Policy for Considering and Installing Traffic Control Devices
Resolution #99-26
Mr. Rardin, Director of Public Works presented a staff report and recommended two minor
changes to the policy.
Councilmembers believed that the process was too burdensome on groups of residents with the
canvas requirement of 600 feet and that the change didn’t go far enough and recommended
minimizing the radius.
Councilmember Latz disagreed and believed it was appropriate to have consensus of residents
near the proposed stop sign location.
Councilmember Nelson agreed with Councilmember Latz
Councilmember Jacobs agreed with Councilmembers Latz and Nelson.
It was moved by Councilmember Jacobs, seconded by Councilmember Young, to rescind
Resolution No. 96-191 and to adopt the attached resolution which provides for the consideration
and installation of traffic control devices. The motion passed 7-0.
8d. Appointment to Bassett Creek Water Management Commission
Resolution #99-27
By consent, Council adopted the attached resolution appointing Michael P. Rardin,
Commissioner and Carlton B. Moore, Alternate Commissioner to the Bassett Creek Watershed
Management Commission.
8e. Resolution relating to 1999 HOME funds
Resolution #99-28
By consent, Council approved a resolution supporting the two applications for federal HOME
funds.
8f. Request for a 45-day extension to record final plat for Excelsior Townhomes
7100-7102 Excelsior Boulevard
Resolution 99-30
Mr. Harmening, Director of Community Development presented a staff report and recommended
approval.
It was moved by Councilmember Nelson, seconded by Councilmember Young, to adopt a
resolution amending Resolution No. 98-163, granting a 45 day extension for filing for filing of
final plat. The motion passed 7-0.
12
8g. Resolution Appointing Election Judges, Reconfirming Precinct Boundaries
and Polling Locations for the 3rd District Hennepin County Commissioner
Special Primary Election on March 16 and the Special General Election on
March 30, 1999.
Resolution #99-29
It was moved by Councilmember Jacobs, seconded by Councilmember Latz, to approve the
resolution appointing election judges, reconfirming polling places and precinct boundaries for the
3rd District Hennepin County Special Primary Election on March 16, 1999 and the Special
General Election on March 30, 1999. The motion passed 7-0.
9. Reports from Officers, Boards, Committees
a. Financial Report through January 1999
By consent, Council accepted report for filing.
b. Human Rights Commission Minutes of January 20, 1999
By consent, Council accepted report for filing.
c. Police Civil Service Commission Minutes of December 17, 1998
By consent, Council accepted report for filing.
d. Planning Commission Minutes of February 3, 1999
By consent, Council accepted report for filing.
e. Vendor Claims
By consent, Council accepted report for filing.
10. Unfinished Business
10a. Board and Commission Appointment(s)
It was moved by Councilmember Young, seconded by Councilmember Nelson, to appoint Dave
Lee, Abby Bennett, Christopher Smith, and Betty Merrit to the Human Rights Commission. The
motion passed 7-0.
11. New Business - None
12. Miscellaneous - None
13. Claims, Appropriations, Contract Payments
a. Contract Payments
Final - None
13
Partial
Contractor Contract No. Amount
Flannery Construction, Inc. 22-98 $199,126.53
By consent, Council approved and authorized payments.
14. Communications
Mr. Meyer, City Manager announced the resignation of Diane Peters, Deputy City Clerk and the
upcoming retirement of Karen Elg, City Treasurer.
Mr. Meyer distributed copies of the Railroad Study for Councilmembers to review before March
8, 1999 study session.
Mr. Meyer commented on the current status of the AVR Amortization legislation.
15. Adjournment
It was moved by Councilmember Jacobs, seconded by Councilmember Nelson, to adjourn the
meeting at 8:22 p.m. The motion passed 7-0.
City Clerk Mayor
14
City of St. Louis Park
City Council Agenda Item # 6a
Meeting of March 15, 1999
6a. Public hearing to consider a Major Amendment to a Continued Special Permit
for two story bank/dental building with bank drive-through in the C-2,
Commercial District
4951-4959 Excelsior Boulevard
Case No. 98-41-CUP
Recommended
Action:
Mayor to close public hearing. Motion to adopt a resolution
approving the amended Special Permit subject to conditions
recommended by staff
Zoning: C-2, Commercial District
Comprehensive Plan Designation: Commercial
Background:
Health Systems Minnesota (HSM), the property owner and Frauenshuh, the developer, are
proposing to redevelop the western portion of the MRI site at the southwest corner of Excelsior
Boulevard and Quentin Avenue. The development proposal would relocate the existing Norwest
Bank on Park Center Boulevard, which includes a five-lane drive through, potentially making
way for additional senior assisted living housing in that area. It would also relocate Park Dental
from the Meadowbrook facility near Methodist Hospital because the space is needed by HSM.
The vacant western portion of the existing building on the MRI site would be demolished and a
new two story, 11,855 square foot bank and dental clinic building would be constructed in
approximately the same spot. Six drive-through lanes for bank service are proposed between the
new building and the medical building that is to remain on the site. Primary access would be via
Quentin Avenue, with an entrance and exit directly south of the MRI building. A right out, exit
only access onto Excelsior Boulevard is also proposed for the drive-through.
The development site is located on the southwest corner of Excelsior Boulevard and Quentin
Avenue and extends south to 40th Street. Commercial uses are to the north, west and east along
Excelsior Boulevard. Residences are located to the west and east of the southern half of the
property and to the south.
As part of the City’s Park Commons redevelopment plans, the Park Commons West Task Force
is currently studying various alternatives to providing a north-south roadway in this area. The
alternatives include a possible realignment of Quentin Avenue to the west. The developer was
asked to show that the proposal would accommodate a realignment of Quentin Avenue, which is
shown on a “Future Site Plan” and analyzed below. It is important to note that the ability for
this proposal to proceed is not predicated on the realignment of Quentin Avenue.
15
A Special Use Permit exists on the property, therefore an amendment to the Special Permit is
necessary, which requires Planning Commission review, a public hearing, and approval by the
City Council. The proposal must also meet certain conditions for a drive-through use in the C-2
district.
The Park Commons West Task Force initially reviewed this proposal in November and requested
a traffic study. The Planning Commission first reviewed this proposal on December 2, 1998, but
voted to continue the item until the traffic study could be completed. On January 6, 1999 the
Planning Commission considered the proposal, including an initial traffic study. After hearing
concerns from neighbors, the Planning Commission recommended denial on a vote of 5-1. There
was some indication that there might be preferable design alternatives to help address
neighborhood concerns. Subsequent to the Planning Commission meeting, several alternatives
were considered with regard to traffic impacts. Traffic counts were also taken at the existing
Norwest Bank facility. The Park Commons West Task Force reviewed the additional
information on February 16, 1999 and recommended approval on a vote of 5-4-2 (see attached
excerpt from the Task Force meeting). A neighborhood meeting was held on March 2, 1999 to
explain the proposal, present results of a traffic study, and to hear comments and concerns of
neighbors. The concerns of neighbors are summarized below.
Due to state law, this proposal must be acted upon by the City Council on March 15, 1999
unless the applicant agrees to an extension.
Issues:
• Are the standards met for a Special Permit amendment?
• What are the requirements for a drive-through bank and dental facility?
• Is the proposal consistent with the Comprehensive Plan, including Park Commons goals
and the possible realignment of Quentin Avenue?
• What are the concerns of neighbors?
Issues Analysis:
Are the standards met for a Special Permit amendment?
Existing Special Permits are required to be amended when changes are proposed to a site. The
conditions of approval are that the conditions of the Special Permit must continue to be met; that
nonconformities on the site, with some exceptions, must be eliminated; and that all other
provisions of the Zoning Code must be met.
Existing Special Permit conditions: The only condition which would not continue to be met is
the requirement that all trash areas shall be located entirely within the principal building. The
original site plan shows an exterior trash enclosure on the east side of the property in the rear
parking lot. There does not appear to be room for trash pickup if the trash area were located
within the building. Staff believes that an exterior trash enclosure makes sense, and is
recommending that this be permitted, provided that it is not located adjacent to a residential use.
16
Nonconformities: There are no nonconformities on the site which are required to be corrected.
Other Zoning Code provisions: Zoning Code requirements are met. General standards for the C-
2 District such as height, density and setbacks are met or exceeded. Other Zoning Code
requirements including landscape and bufferyard requirements, parking standards and
architectural standards are met.
What are the requirements for a drive-through bank and dental facility?
Banks and dental offices are permitted uses in the C-2, Commercial District. In-vehicle sales or
service is permitted provided certain conditions are met. The following are the required
conditions and whether this proposal meets the conditions:
a. Drive-through facilities and stacking areas shall not be located adjacent to any “R” Use
District.
This condition is met. To the north, east and west of the site are commercial properties.
Adjacent to the southern half of the property, which is proposed to be improved but remain as a
parking lot, there are residential uses to the east and west, and to the south. The drive through
facility is proposed to be between two buildings and on the north half of the property.
b. A Bufferyard “D” shall be provided between drive through facilities and stacking areas and
adjacent streets and properties.
This condition is met. The drive through is proposed to be between two buildings and is not
adjacent to other street or properties. The stacking area is proposed to be buffered with a
Bufferyard “D” along the western edge where it is visible from off-site.
c. Stacking shall be provided for 6 cars per customer service point and shall comply with all
yard and bufferyard requirements.
This condition is met.
d. This use shall only be permitted when it can be demonstrated that the operation will not have
a significant adverse effect on the existing level of service on adjacent streets and intersections.
In order to determine whether this condition is met, and in response to a request for more
information on traffic by the Park Commons West Task Force, the City commissioned a traffic
study by SRF Consulting Inc. The developer is reimbursing the City for the cost of this study.
The traffic study analyzed key intersections near the development to determine estimated traffic
increases and whether these increases would have an adverse effect on the level of service,
particularly on local streets. Existing traffic counts were taken on Excelsior Boulevard, Quentin
Avenue, Vallacher Street, and 40th Street, and then traffic counts were projected for the
development for both total daily trips and evening peak hour traffic. The study also took into
17
account general projected traffic increases on these streets to the year 2000. The traffic study
predicted that there would be a relatively small increase in traffic and that these streets would
continue to experience a Level of Service A, which is the best possible level of service. The
impact on Excelsior Boulevard would also be minimal. (Please see the attached traffic study for
more detail.)
The traffic study was presented at the January 6 Planning Commission meeting. Several
residents expressed concerns regarding the proposed drive-through and potential traffic impacts
on the neighborhood, and questioned several aspects of the study. As a result, the City asked
SRF to conduct some followup analysis. The followup analysis included the following: 1)
Determine actual traffic counts at the existing Norwest Bank on Park Center Boulevard to
compare with the projected traffic counts in the report; 2) Provide information on typical levels
of traffic that can be expected on various types of local streets for comparison purposes; 3)
Examine site design and other alternatives to reduce the traffic impact on local streets, including
moving the main entrance/exit onto Excelsior or providing an alternate drive through exit on
Quentin; and 4) Assess noise and air quality impacts of the proposal.
SRF found that: 1) The actual traffic counts for the bank/drive-through use were half of the
traffic projected by the report, indicating that the report findings overestimate the traffic impact
of the proposal; 2) Both existing and projected traffic levels are well within the range considered
normal for the types of streets in the area according to ranges in the City’s Comprehensive Plan
(see chart below). The Metropolitan Council uses a different standard which is shown in the
traffic study. Traffic on 40th Street east of Quentin is currently slightly above the Metropolitan
Council range and is projected to increase by 50 cars per day; 3) Several site design alternatives
were examined, including ways to bring the entrance and exit onto Excelsior or to bring the
drive-through exit onto Quentin. All of the alternatives either could not be accommodated on the
site or created significant traffic conflicts with existing traffic. Other methods were analyzed
such as making 40th Street one-way eastbound west of Quentin, but were considered to be
impractical or ineffective; and 4) There would be no discernible impact on noise or air quality.
The followup analysis is incorporated into the attached traffic report.
Change in Traffic Levels Associated with Bank/Dental Proposal
Measured in Average Daily Traffic Volumes/Vehicles Per Day
Street Road
type
Normal range* Existing levels Projected increase 2000 Projected
Levels**
Quentin Collector 1,000-10,000 1,150 170 1340
Vallacher Local 10-2,500 500 30 540
40th W of
Q.
Local 10-2,500 440 110 560
40th E of Q. Local 10-2,500 1050 50 1120
Notes:
*Based on City's Comprehensive Plan
figures
18
**Includes a 2% background increase not associated
with the project
All other data based on SRF Traffic Study 2/3/99
The Public Works Department has reviewed the traffic study and concurs with the findings.
Based on the traffic study and the Public Works Department’s approval, staff believes that it has
been demonstrated that the development would not have a significant adverse effect on the level
of service on adjacent streets and intersections, and that this condition has been met.
It should be noted that because this is an independent development proposal, the traffic study did
not analyze the effects of a realignment of Quentin Avenue and other possible roadway changes
that may be part of the Park Commons redevelopment. The City’s own traffic studies pertaining
to any roadway changes are being done as part of the roadway planning process. As stated
previously, this proposal is note predicated on the realignment of Quentin Avenue.
e. The drive-through facility shall be designed so it does not impede traffic or impair vehicular
and pedestrian traffic movement, or exacerbate the potential for pedestrian or vehicular
conflicts.
This condition is met. Regarding vehicular traffic, the drive through exit is proposed to be over
150 feet from the intersection of Excelsior Boulevard and Quentin, which will minimize conflicts
between the exit drive and stacking at that intersection. The main vehicle entrance and exit is
located along Quentin Avenue, which will avoid conflicts between vehicles entering and exiting
the site and vehicles traveling along Excelsior Boulevard. Regarding pedestrian circulation, the
drive through exit onto Excelsior Boulevard is proposed to be narrowed to one lane to minimize
the disruption to pedestrians traveling along Excelsior. Sidewalks exist along Excelsior and
Quentin. Within the site, pedestrian walkways are proposed to bring pedestrians from Excelsior
or Quentin to the new building’s main entrance on the south side. And, the proposed placement
of the building and drive-through separates vehicular and pedestrian traffic on site.
f. Access shall be to a roadway identified in the Comprehensive Plan as a collector or arterial
or shall be otherwise located so that access can be provided without generating significant
traffic on local residential streets.
Staff believes that this condition is met. Excelsior Boulevard is considered a minor arterial,
Quentin Avenue is classified as a minor collector, and Vallacher Avenue and 40th Street are
local streets. Access to and from the site is via Quentin and Excelsior. The traffic study
predicted that, while some proportion of the exiting traffic is anticipated to use local streets,
particularly 40th Street westbound, the amount of traffic is not significant and the overall traffic
levels are projected to be well within the normal range for local residential streets. Please see the
chart above and the attached traffic study for more information.
19
g. Any canopy constructed as part of this use shall be compatible with the architectural design
and materials of the principal structure.
This condition is met. The canopy is proposed to be artificial stucco with brick columns, and the
materials and design match the principal building.
Is the proposal consistent with the Comprehensive Plan, including Park Commons goals
and the possible realignment of Quentin Avenue?
Possible Quentin Avenue Realignment:
The possible realignment of Quentin Avenue is currently being studied by the Park Commons
West Task Force. If realigned, Quentin would approximately bisect this property north to south
and require removal of the eastern building on the property. Staff asked the developer to
demonstrate that the bank/dental proposal would be compatible with this possible street change,
which is shown on the Future Site Plan (attached). Comments regarding this are as follows:
Circulation: The bank/dental building would remain as the only building on the property, with
the drive through adjacent to the new Quentin Avenue and parking remaining to the south. The
drive-through exit would be maintained about 100 feet from the Excelsior/Quentin intersection,
which is acceptable to the Public Works Department. The sidewalk would be reinstalled along
Quentin Avenue. Other site circulation remains the same.
Appearance from Quentin: To screen the drive-through from Quentin Avenue, a Bufferyard “D”
(a relatively large amount of buffering) is required, and is shown in concept on the plan. In
addition, a 30” high brick wall is proposed to wrap around the northeast corner of the site and
extend past the drive-through canopy area. The wall would define a visual edge and physical
barrier for safety between the private vehicular use and the public pedestrian sidewalk and public
street. In addition, some of parking on site would become excess because of removal of the east
building. The parking spaces along Quentin Avenue are proposed to be returned to green space,
unless the developer demonstrates a need for these spaces.
Bus Shelter and Obelisk: The bus shelter and obelisk would be relocated to the western edge of
this property as shown on the site plans. Efforts would be made to preserve and move the entire
structure.
Comprehensive Plan: A key goal is to create more housing. This proposal furthers that goal,
because relocation of Norwest Bank makes way for additional senior assisted living housing that
is planned for the Park Center Boulevard site.
Park Commons Goals: The Park Commons redevelopment goals are to create a walkable town
center in the area north of Excelsior Boulevard, with good pedestrian connections to and within
the town center, while still accommodating automobile usage. Another goal is to accommodate
relocation of existing businesses. This development plan furthers both these goals, by providing
for relocation of an existing dental clinic and bank/drive-through, while presenting a plan which
provides good pedestrian connections and minimizes potential conflicts between vehicular and
20
pedestrian flows. The issue of allowing new drive-through uses has not been decided, but is
being discussed by the Park Commons West Task Force.
21
What are the concerns of neighbors?
A number of residents have commented on the proposal at various forums. The Planning
Commission and Park Commons West Task Force meeting minutes are attached. Comments
from the March 2, 1999 neighborhood meeting are summarized below.
March 2 neighborhood meeting in Minikahta Vista: (The project proposal and a full explanation
of the traffic study including followup analysis was presented)
• A belief that traffic engineering analyses are generally inaccurate and can’t be relied upon.
• Questioning how this proposal fits into the city’s goals for this area and for the city generally.
• Criticism of the maps and plans displayed, that they were too hard to read.
• Have other site configurations been considered?
• Skepticism expressed about the traffic study: that the study should not have assumed that the
general traffic pattern would not change from the proposal; that the study did not take into
account traffic increases from other Park Commons redevelopment plans or a realignment of
Quentin Avenue.
• That this is an inappropriate site for a bank.
• Could Quentin Avenue be closed at 40th Street?
• The bank is a great idea but the traffic is a concern.
• That the vision for Park Commons was to decrease the number of drive-throughs.
Recommendation:
Staff is recommending approval with the following conditions:
The continued special use permit shall be amended on March 15, 1999 to incorporate all of the
preceding conditions and add the following conditions:
1. The site shall be developed, used and maintained in accordance with Exhibits B through
H, such documents incorporated by reference herein and revised according to the
conditions following.
2. Prior to any site work, permits from the Watershed District, Hennepin County
Transportation, and other agencies shall be obtained as required and the assent form and
exhibits shall be signed by the applicant and owner.
3. Prior to issuance of a building permit, which may impose additional requirements, the
following conditions shall be met:
a. Plans are to be revised to show information as required by the Fire Department.
b. Lighting plans are to be approved by the Zoning Administrator.
c. The Developer and Landowner shall enter into a development agreement with the
City to memorialize and finalize the conditions herein, including conditions 4 and 5
below.
d. Assent form and official exhibits must be signed by applicant and owner.
22
4. At such time that Quentin Avenue may be realigned in the approximate location shown
on the Future Site Plan, the following conditions must be met within one year of
completion of the roadway improvements and at the property owner’s expense:
a. Landscaping equal to a minimum bufferyard “D” shall be installed along Quentin
Avenue as far south as the driveway access, as shown on Future Site Plan. A
landscape plan shall be approved by the Zoning Administrator prior to installation.
b. A 30” high brick face wall to be installed between the drive through and public
sidewalks as shown on Future Site Plan.
c. Twelve parking spaces adjacent to Quentin Avenue in the south parking lot to be
returned to green space, unless the developer can demonstrate that this parking is
needed by the current uses.
5. If Quentin Avenue is not realigned, or if it is realigned in a manner substantially different
than as shown on the Future Site Plan, the developer shall make necessary and reasonable
changes to ensure that the property continues to comply with Zoning Ordinance
requirements, and shall work with staff to mitigate any potential negative impact of the
drive through use on surrounding development.
Attachments:
• Resolution
• Location map
• Development plans
• Traffic Study
• Planning Commission minutes of 12/2/98 and 1/6/99
• Park Commons West Task Force minutes of 2/16/99
Prepared by: Sacha Peterson, 928-2841
Approved by: Charles W. Meyer, City Manager
23
RESOLUTION NO. ____
Amends Resolutions
90-76
84-09
7070
7061
7062
6078
A RESOLUTION AMENDING RESOLUTION NO. 90-76 ADOPTED ON JUNE 18,
1990, AND GRANTING AN AMENDMENT TO A CONTINUED SPECIAL USE
PERMIT UNDER SECTION 8-6 OF THE ST. LOUIS PARK ORDINANCE CODE
RELATING TO ZONING TO ALLOW A TWO STORY BANK/DENTAL BUILDING
WITH BANK DRIVE-THROUGH
AT 4951-4959 EXCELSIOR BOULEVARD
FINDINGS
WHEREAS, Health Systems Minnesota (HSM) and Frauenshuh Companies have made
application to the City Council for an amendment to a continued special use permit under
Section 8-6 of the St. Louis Park Ordinance Code to allow a two story bank/dental building with
bank drive-through at 4951-4959 Excelsior Boulevard within a C-2 Commerical District having
the following legal description:
ATTACHED LEGAL DESCRIPTION
WHEREAS, the City Council has considered the information related to Planning Case
No. 98-41-CUP and the effect of the proposed two story bank/dental building with bank drive-
through on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, the effect on values of properties in the surrounding area and the
effect of the use on the Comprehensive Plan; and
24
WHEREAS, a special use permit was issued regarding the subject property pursuant to
Resolution No. 90-76 of the St. Louis Park City Council dated June 18, 1990 which contained
conditions applicable to said property; and
WHEREAS, due to changed circumstances, amendments to those conditions are now
necessary, requiring the amendment of that conditional use permit; and
WHEREAS, it is the intent of this resolution to continue and restate the conditions of the
permit granted by Resolution No. 90-76 to add the amendments now required, and to consolidate
all conditions applicable to the subject property in this resolution;
WHEREAS, the contents of Planning Case File 98-41-CUP are hereby entered into and
made part of the public hearing record and the record of decision for this case.
CONCLUSION
NOW THEREFORE BE IT RESOLVED that Resolution No. 90-76 filed as Document
No. 5674537 is hereby restated and amended by this resolution which continues and amends a
continued special use permit to the subject property for the purposes of permitting a two story
bank/dental buildilng with bank drive-through within the C-2 Commercial District at the location
described above based on the following conditions:
1. Occupancy of the east structure as a Diagnostic Imaging Center is conditioned
upon maintenance of the property in the same manner as indicated on Exhibit A,
preliminary plat for Hoyt Second Addition as it relates to the physical appearance
of the property. Any modification to this shall require an amendment to the
special permit. Minor modification to the exterior of the building such as addition
or deletion of a door or window may be permitted without special permit
amendment.
2. Any dead landscaping materials on the site shall be removed and replaced with
material of a like kind and quality and all weeds and other materials shall be
removed. Landscaping shall continue to be maintained.
3. No lighting shall be permitted on the site which directs light rays directly across
property lines.
4. A stop sign for vehicles exiting onto Quentin Avenue through the southerly curb
cut shall be installed.
5. The continued special use permit shall be amended on March 15, 1999 to incorporate all
of the preceding conditions and add the following conditions:
A. The site shall be developed, used and maintained in accordance with Exhibits B
through H, such documents incorporated by reference herein and revised according to
the conditions following.
B. Prior to any site work, permits from the Watershed District, Hennepin County
Transportation, and other agencies shall be obtained as required and the assent form
and exhibits shall be signed by the applicant and owner.
25
C. Prior to issuance of a building permit, which may impose additional requirements, the
following conditions shall be met:
a. Plans are to be revised to show information as required by the Fire Department.
b. Lighting plans are to be approved by the Zoning Administrator.
c. The Developer and Landowner shall enter into a development agreement with the
City to memorialize and finalize the conditions herein, including conditions 4 and
5 below.
d. Assent form and official exhibits must be signed by applicant and owner.
D. At such time that Quentin Avenue may be realigned in the approximate location
shown on the Future Site Plan, the following conditions must be met within one year
of completion of the roadway improvements and at the property owner’s expense:
a. Landscaping equal to a minimum bufferyard “D” shall be installed along Quentin
Avenue as far south as the driveway access, as shown on Future Site Plan. A
landscape plan shall be approved by the Zoning Administrator prior to
installation.
b. A 30” high brick face wall to be installed between the drive through and public
sidewalks as shown on Future Site Plan.
c. Twelve parking spaces adjacent to Quentin Avenue in the south parking lot to be
returned to green space, unless the developer can demonstrate that this parking is
needed by the current uses.
E. If Quentin Avenue is not realigned, or if it is realigned in a manner substantially
different than as shown on the Future Site Plan, the developer shall make necessary
and reasonable changes to ensure that the property continues to comply with Zoning
Ordinance requirements, and shall work with staff to mitigate any potential negative
impact of the drive through use on surrounding development.
Reviewed for Administration:
City Manager Mayor
Attest: Approved as to form and execution:
City Clerk City Attorney
98-41/N/res/ord
26
City of St. Louis Park
City Council Agenda Item # 6b
Meeting of March 15, 1999
6b. Public Hearing to consider Liquor License Transfer for Bennigan’s located at
6475 Wayzata Blvd., St Louis Park, MN 55416
The applicant has asked that this item be postponed to a future date still uncertain.
Recommended
Action:
Mayor to close public hearing. No action required.
Background:
The City received an application for liquor license transfer for Bennigan’s Restaurant from Steak
and Ale of Minnesota, Inc. to a new owner, Den-Way, Inc. The police department conducted a
background investigation and found no problems. Staff subsequently placed the item on the
council agenda schedule and posted public hearing notices as required by our municipal code.
Shortly after publication of the required notice, we were contacted by the applicant and informed
that the sale would be postponed. A second set of public hearing notices was posted and the
item was placed on the council agenda for March 15, 1999. The applicant has since notified us
that they are not yet prepared to complete the transfer and has asked that we again cancel the
required public hearing.
We have notified the applicant that another public hearing will not be scheduled until we have
sufficient documentation confirming the transfer of the business to the new owner. Additionally,
the applicant has agreed to reimburse the City for hearing notices previously published.
Prepared by: Cindy Kaiser, Licensing Representative
Approved by: Charles W. Meyer, City Manager
27
City of St. Louis Park
City Council Agenda Item # 7a
Meeting of March 15, 1999
7a. Variance appeal at 2135 Glenhurst Avenue S
Request to permit a lot width of 35 feet versus the required 75 feet for property
located in the “R-1” Single Family District at 2135 Glenhurst Avenue
Recommended
Action:
Motion to uphold the Board of Zoning Appeals decision to deny
the variance request.
Background:
On January 28, 1999 the Board of Zoning Appeals (BOZA) heard and denied the variance
request of Michael Sward to permit a lot width of 35 feet versus the required 75 feet for property
located in the “R-1” Single Family District at 2135 Glenhurst Avenue. The applicant has
appealed this decision to the City Council.
The staff report concluded that five out of the seven criteria for granting a variance were not
satisfied. Based on the that conclusion, it was staff’s recommendation to deny the variance
request. The BOZA concurred with the staff report and the motion to deny the request passed
unanimously on a vote of 5-0.
The applicant has meet several times with City staff and the surveyor doing the proposed lot
split. From documentation provided to the City, it appears that the lot can be split without the
request for a variance. However, the proposed two lots would be very odd in shape and the legal
descriptions would be somewhat convoluted. This is why the applicant is requesting an appeal to
the BOZA’s decision. The proposed lot split which requires a variance does allow for a cleaner
and neater split of the lot in question. The two new lots would have more defined boundaries
and better legal descriptions.
Analysis of Issues:
• Are the criteria for granting a variance satisfied?
• Will the neighborhood concerns be addressed if the Board’s decision is upheld?
• Will a better scenario be created if the Board’s decision is upheld?
Are the criteria for granting of variance satisfied?
No. The applicant did not submit any new information which would indicate that all seven
criteria necessary for granting a variance would be satisfied.
28
Will the neighborhood concerns be addressed if the Board’s decision is upheld?
No. The applicant has demonstrated that the lot can be split without a variance. Therefore, the
concern of having an additional house constructed in the neighborhood is a mute point. A new
house will be constructed whether or not the variance request is granted.
Will a better scenario be created if the Board’s decision is upheld?
No. It is staff’s opinion that denying the variance request would result in a more obtrusive and
convoluted lot split. This would include the proposed lot line which splits the lot as well as the
two new legal descriptions. It has been demonstrated that the lot can be split without the
variance, but the end result is not as desirable if the variance is granted. Therefore, the City
Council should decided what is best for the City not only now, but in the future. Approving the
request could alleviate future problems which may arise from an odd lot division.
Alternatives:
1. The City Council may uphold the decision by the Board of Zoning Appeals. If the
Council chooses this option, they should move to deny the variance request and uphold
the Board of Zoning Appeals’ Resolution of Findings denying the variance.
2. The City Council may grant a variance to permit a lot width of 35 feet versus the
minimum 75 feet. If the Council chooses this option, they should direct staff to prepare
of Resolution of Approval with findings to present at the April 5, 1999 City Council
meeting.
Attachments:
• Staff report
• Adopted Resolution Denying Request
• Site Map
• Survey w/ Variance Approved
• Survey w/o Variance Approved
• Resolution of Approval
Prepared by: Scott Moore, Zoning Administrator
Reviewed by: Brian Hoffman, Director of Inspections
Approved by: Charles W. Meyer, City Manager
29
DEPARTMENT OF INSPECTIONS
City of St. Louis Park
January 28, 1999
CASE NO. 1-99 VAR
VARIANCE TO PERMIT A
LOT WIDTH OF 35 FEET
SUBJECT
Request of Michael Sward for a variance from Section 14:5-4.2(F)(5) of the Zoning Ordinance to
permit a lot width of 35 feet instead of the required 75 feet for property located in a “R-1” Single
Family District at 2135 Glenhurst Road.
PROPOSAL
The applicant seeks to split a lot with an existing single family dwelling located on it into two
lots with the propose of constructing another single family home. The proposed lot split would
create a second parcel with a width of only 35 feet thereby requiring the applicant to obtain a
variance.
SITE DATA
Zoning R-1 Single Family
Owner Michael Sward
Lot Width 120 feet
Lot Depth 175 feet (average)
Lot Area 28,221 sq. ft.
Proposed Area
Parcel A 16,612 sq. ft.
Parcel B 11,609 sq. ft.
EXISTING CONDITIONS
The property is currently being used as a single family dwelling, and has frontage on Glenhurst
Road. The property is surrounded on all sides by single family dwellings.
30
Case No. 1-99 VAR
January 28, 1999
Page 2
ANALYSIS
Section 14:8-3.3 (E) of the Zoning Ordinance states that the Board of Zoning Appeals may grant
variances from the strict application of the provisions of the Zoning Ordinance and impose
conditions and safeguards provided that:
1. Where by reason of narrowness, shallowness, or shape of a lot, or where by reason
of exceptional topographic or water conditions or other extraordinary and
exceptional conditions of such lot, the strict application of the terms of this
Ordinance would result in a peculiar and practical difficulties or exceptional or
undue hardship upon the owner of such lot in developing or using such lot in a
manner customary and legally permissible within the zoning district in which said
lot is located.
The applicant states the existing lot has more than enough area to meet the size requirements, but
the width of the lot, due to its placement on the bend in Glenhurst Road, prevents the lot split
without first obtaining the variance.
Staff does not believe that a hardship exists in this situation. The lot is currently being used in a
manner permissible by the ordinance. The applicant may be squeezing more onto this single
parcel than what it can accommodate. True, the lot has more than enough area for two lots,
however, the lot is pie shaped having less width in front. Still, the lot is not narrow since it has
over 100 feet of frontage on Glenhurst Road. Staff believes this criterion has not been satisfied.
2. Conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property and do not apply generally to other
land or structures in the district in which said land is located.
The applicant indicates that the extra width of the lot has prevented its sale in the past. People
are not looking for the extra maintenance and care that is expected and needed with the
additional area of the single parcel. That is why the applicant feels that if the lot is split into two
separate parcels, the existing single family dwelling will be more appealing, and the new lot
creates the opportunity for a new home within the city.
Staff believes there are no unique conditions which would permit this request. Many of the lots
adjacent to the lot in question have more than the required 75 feet in width. As mentioned above
the applicant may be trying to over develop one lot even though the area of the lot more than
satisfies the ordinance’s requirement. Staff believes this criterion has not been satisfied.
31
Case No. 1-99 VAR
January 28, 1999
Page 3
3. The granting of the variance is necessary for the preservation and enjoyment of a
substantial property right of the applicant.
The applicant believes the variance is necessary in order to have a reasonable lot. The existing
lot has to much land requiring a lot of extra maintenance. This has made the lot almost
impossible to sell. The applicant feels that with the proposed lot division, not only will the
existing single family home be more attractive to buyers, but the new lot creates the potential for
a new home. The applicant believes that since the home will not be built at the regular setback
distance, instead it will be constructed towards the rear of the lot where the minimum width will
be 75 feet, that the lot width variance is really only a formality.
Staff believes the variance is not necessary for the preservation of a property right. The lot is
currently beings used for a single family dwelling. This is a reasonable use for the lot. Even
with the extra area of the lot, the lot cannot be divided so that both lots have the required 75 feet
in width. Staff feels since the lot already has a reasonable use, this criterion has not been
satisfied.
4. The granting of the proposed variance will not impair an adequate supply of light
and air to the adjacent property, unreasonably increase the congestion in the public
streets, increase the danger of fire, or endanger the public safety.
Staff agrees with the applicant that the proposed variance request will not impair light and air to
the surrounding properties, nor will it increase the danger of fire or endanger the public. Staff
believes this criterion has been satisfied.
5. The granting of the variance will not unreasonably impact on the character and
development of the neighborhood, unreasonably diminish or impair established
property values in the surrounding area or in any other way impair the health,
safety, comfort, or morals of the area.
Staff agrees with the applicant that the proposed variance request will not unreasonably impact
the character of the neighborhood, nor will it diminish the established property values. Staff
believes this criterion has been satisfied.
6. The granting of the proposed variance will not be contrary to the intent of this
ordinance and the Comprehensive Plan.
The applicant has stated that since the house will be constructed towards the rear of the new
parcel where the existing lot widens enough to provide the required width, that the variance
request is not contrary to its intent. The new parcel has to be a flag lot in order to maintain the
conforming status of the existing single family home.
32
Case No. 1-99 VAR
January 28, 1999
Page 4
Staff believes even though the new home will be set back further than what is required, the
variance will still be contrary to the ordinance. Setting a house further back on a lot should be
ones choice. Having the required frontage allows the choice on where to build the home. It
permits either a large rear yard, or a large front yard. With the proposed division, the proposed
house has no alternative other than to be located on the rear of the lot. Staff believes that this
criterion has not been satisfied.
7. The granting of a variance will not merely serve as a convenience to the applicant,
but is necessary to alleviate demonstrable undue hardship or difficulty.
The applicant believes the variance is necessary to alleviate the difficulty of the resale of the
home. As he has mentioned above, the extra area is not an amenity to the lot, rather it is a
detriment. The extra area means a lot more extra care and maintenance and it is the applicant’s
belief that people no longer want to take on this extra responsibility.
Staff believes the variance would serve as a convenience to the property owner. As staff
mentioned before, the lot currently has a reasonable use. The applicant may be trying to
overdevelop this one lot even thought the area does exist for two lots. Staff believes this
criterion has not been satisfied.
STAFF RECOMMENDATION
Inasmuch as staff believes that five out of the seven criteria have not been satisfied, it is
recommended that the request to permit a lot width of 35 feet instead of the required 75 feet be
denied.
33
VARIANCE
RESOLUTION NO. ____
A RESOLUTION OF FINDING REGARDING THE APPLICATION OF MICHAEL
SWARD FOR A VARIANCE UNDER SECTION 14:5-4.2(F)(5) OF THE ST. LOUIS
PARK ORDINANCE CODE RELATING TO ZONING TO PERMIT A LOT WIDTH OF
35 FEET INSTEAD OF THE REQUIRED 75 FEET FOR PROPERTY LOCATED IN
THE R-1, SINGLE FAMILY DISTRICT, AT 2135 GLENHURST ROAD.
BE IT RESOLVED BY the Board of Zoning Appeals of St. Louis Park, Minnesota
FINDINGS
1. On January 4, 1999, Michael Sward filed an application seeking a variance to permit a lot
width of 35 feet instead of the required 75 feet for property located in the R-1, Single
Family District, at 2135 Glenhurst Road for the following legal description, to wit:
See attached Exhibit “A”
2. On January 28, 1999, the Board of Zoning Appeals held a public hearing, received
testimony from the public, discussed the application and approved a resolution of denial.
3. Based on the testimony, evidence presented, and files and records, the Board of Zoning
Appeals makes the following findings:
a. The requested variance does not meet the requirements of Section 14:8-3.3(E) of
the Zoning Ordinance necessary to be met for the Board of Zoning Appeals to grant
variances. There are no factors related to the shape, size or other extraordinary conditions
on the lot which prevent a reasonable use.
b. Granting of the requested variance is not necessary for the preservation and
enjoyment of a substantial property right. The property has had a reasonable use in the
past.
c. Granting of the requested variance would be contrary to the intent and provisions
of the Zoning Ordinance since, if granted, it would permit a lot that does not meet the
minimum width requirements.
34
d. There is no demonstrable or undue hardship under the terms of the Zoning
Ordinance or Minnesota Statue, and therefore, conditions necessary for granting the
requested variance do not exist.
e. Granting of the variance may have an adverse impact on adjacent property
because, if granted, it would permit a motor service facility be to located to close to a
residential district.
4. The contents of Planning Case File 1-99 VAR are hereby entered into and made part of
the public hearing record and the record of decision for this case.
CONCLUSION
The applicant’s request for a variance to permit a lot width of 35 feet instead of the required 75
feet at 2135 Glenhurst Road is hereby denied based on the findings setforth above.
Adopted by the Board of Zoning Appeals on January 28, 1999
_____________________________
James Gainsely, Chair
ATTEST:
________________________
Scott Moore
Zoning Administrator
35
36
37
38
City of St. Louis Park
City Council Agenda Item # 8a
Meeting of March 15, 1999
8a. Second Reading of Ordinance to Change Zoning from “C-2” Commercial to
“R-C” Multiple Family Residential
Southwest quadrant of Louisiana Ave. and Walker St.
Case No. 99-2-Z
Recommended
Action:
Motion to approve Second Reading of an ordinance to rezone the
southwest quadrant of Louisiana Avenue and Walker Street from
“C-2” Commercial to “R-C” Multiple Family Residential, adopt
ordinance, approve summary, and authorize publication.
Background:
The southwest quadrant of Louisiana Avenue and Walker Street, which includes the Mill City
Plywood site, a billboard property, and a City stormwater ponding site, was included in the
Highway 7/Louisiana Avenue Study. The Study utilized a citizen Task Force to consider the
future development of the area. The Mill City Plywood property owner was represented on the
Task Force and voted in favor of the preferred redevelopment plan for the area, which included
promoting higher density housing on the Mill City Plywood site. Subsequently, the owner
submitted a letter in opposition of the rezoning (see March 1, 1999 staff report). It is staff’s
understanding that the owner is now negotiating a sale to a residential developer.
On October 7, 1998, the Planning Commission recommended Comprehensive Plan amendments
that included changing the land use designation of the Mill City Plywood site and adjacent
properties from Commercial to Residential up to 50 units per acre in keeping with the Task Force
recommendations. On November 2, 1998, the City Council adopted the amendment.
On January 6, 1999, the Planning Commission initiated rezoning the properties to “RC” Multiple
Family Residential District. The “R-C” District allows multiple-family residential development
up to 50 units per acre to be considered by Conditional Use Permit (CUP). On February 3, 1999,
the Planning Commission formally recommended rezoning the property to “R-C” on a vote of
6-0. The Planning Commission indicated that the “R-C” District is currently the most consistent
with the adopted Comprehensive Plan for the area.
On March 1, 1999, the City Council held a public hearing for First Reading of the proposed
ordinance to change the zoning from “C-2” to “R-C”. There was no public testimony, and the
Council approved First Reading.
39
Issues:
• What uses are currently permitted in the “R-C” District without conditions?
• What uses are currently permitted with conditions in the “R-C” District?
• What uses currently require a Conditional Use Permit in the “R-C” District?
• What uses can be considered by Planned Unit Development in the “R-C” District?
• What amendments are proposed to the “R-C” District to better reflect Comprehensive
Plan goals for these areas?
Analysis of Issues:
• What uses are currently permitted in the “R-C” District without conditions?
The following uses are currently permitted in the “R-C” District without conditions other than
the normal setbacks and other performance standards included in the Zoning Code:
1. Rooming House
2. State Licensed Residential Facilities Serving Sixteen (16) or Fewer Persons
3. Park and Open Space
4. Office
5. Transit Stations
If the above uses meet the normal performance standards, they can be issued a building permit
without any public review. Therefore, under the current “R-C” provisions, any of the above uses
could be placed on the Mill City Plywood site. Staff and the Planning Commission are
concerned that office development could be approved without any review, although it is not
consistent with the Comprehensive Plan redevelopment goals of providing a substantial amount
of housing on the site.
• What uses are currently permitted with conditions in the “R-C” District?
The following uses are currently permitted with conditions in the “R-C” District:
1. Adult Day Care 7. Libraries
2. Group Day Care/Nursery School 8. Parks and Recreation
3. Group Home/Non-Statutory 9. Police/Fire Station
4. Nursing Home 10. Religious Institutions
5. Community Centers 11. Communication Tower
6. Educational (Academic)
The above uses have specific conditions of approval that are written into the Code. If the uses
meet the conditions, they may be issued building permits without any public review. Since the
Mill City Plywood property is close to major streets and is large enough (about 3 acres) to
accommodate substantial setbacks and bufferyards, it may be possible to locate any of the above
40
uses on the property. While the uses are generally found in residential neighborhoods and are
generally considered necessary services, they could potentially detract from the goal of providing
a substantial amount of additional housing on the site. On the other hand, most of the non-
residential uses are public in nature and would likely be subject to other types of public review
for funding the proposed uses. The exception would be religious institutions.
• What uses currently require a Conditional Use Permit in the “R-C” District?
The following uses currently require a Conditional Use Permit (CUP) in the “R-C” District:
1. Multiple Family Dwelling/Cluster Housing
2. Elderly Housing
3. Hospital
4. Medical and Dental Offices
5. Public Service Structure
6. Hotel/Motel
7. Hostel
Similar to the uses permitted with conditions, the conditional uses must meet specific conditions
of approval that are written into the Code to help ensure good design and minimize impacts on
adjacent residential uses. However, the conditional uses also require review by the Planning
Commission and a public hearing at the City Council. Property owners within 350 feet of the
proposed use receive individual notice of the public hearing. A general notification is also
published in the newspaper at least 10 days before the hearing. The above uses could be
approved on the Mill City Plywood site if the uses were determined to:
• meet the specific conditions of approval that are written into the Code;
• not be detrimental to the public health, safety or general welfare of the community;
• not cause serious traffic congestion or hazards;
• not seriously depreciate surrounding property values; and
• be in harmony with the general purpose and intent of the Zoning Ordinance and
Comprehensive Plan.
It is also possible to impose additional conditions as part of the review process to ensure that the
above standards are met. Again, given the size and position of the Mill City Plywood site, it may
be possible to locate the above uses on the property, with the possible exception of a hospital,
which generally requires a larger site. However, the commercial uses would not be consistent
with the Comprehensive Plan goal of providing a substantial amount of housing on this site.
Also, by requiring a Conditional Use Permit for multiple-family residential, it raises the question
of whether the City is adequately facilitating such development in keeping with our goals for
these properties. The process generally adds at least two months to the development review
process. Perhaps it would be possible to adopt conditions of approval that would adequately
control multiple-family development of these sites without requiring an extended development
review process.
41
• What uses can be considered by Planned Unit Development in the “R-C” District?
The following uses can be considered by Planned Unit Development (PUD) in the “R-C”
District:
1. Retail other than accessory
2. Service other than accessory
The purpose of the PUD process is to allow greater flexibility in the development of a parcel by
tailoring the development to the site and neighborhood. In reviewing applications,
redevelopment goals and objectives for the area are considered. Given the fact that the Mill City
Plywood site was thoroughly analyzed as part of a redevelopment study and deemed appropriate
for higher density housing, a large amount of retail or service does not seem consistent with the
redevelopment goals. However, it may be deemed appropriate to provide a limited amount of
retail/service for the residents of the parcel. Such accessory retail/service would be permitted
without a PUD if it was limited to no more than 10% of the gross floor area of the development.
• What amendments are proposed to better reflect Comprehensive Plan goals for these
areas?
The “R-C” District is currently the most appropriate choice for achieving the goals of higher
density housing on the site. However, the Planning Commission has initiated amendments to the
district to better ensure that the goals are met. The potential amendments will be thoroughly
analyzed in a future report. They could include requiring a CUP or PUD for office development.
Such commercial development might be limited to being considered in a mixed-use context, so
that the housing goals are preserved. If this is deemed desirable, staff will suggest adding leasing
and management offices to the list of permitted accessory uses, so that those offices associated
with multiple family development would not require any special review.
The proposed amendments may also involve changing religious institutions from being permitted
with conditions to conditional uses in the “R-C” District. This would allow public discussion
regarding the intent and pertinence of the Comprehensive Plan housing goals for these sites
The proposed amendments may also involve streamlining the process for approving multiple
family development in these districts, so that the City can facilitate approval of such development
as much as possible. This would likely mean changing multiple family dwellings from a
conditional use to a use that is permitted with conditions. In addition, staff may propose adding
“live-work” units to the list of potential uses in the “R-C” District. Staff is currently researching
how this has been achieved in other communities.
As noted, any potential amendments will be thoroughly analyzed in a future report. They will
also be considered in detail by the Planning Commission prior to a public hearing being
scheduled before the City Council. The Planning Commission is currently scheduled to consider
the amendments on March 17, 1999.
42
Recommendation:
Staff and the Planning Commission recommend rezoning the Mill City Plywood site and adjacent
properties at the southwest quadrant of Walker and Louisiana Avenues to “R-C” Multiple Family
Residential according to a finding that the district is most consistent with the Comprehensive
Plan goals for the site in allowing residential densities up to 50 units per acre.
If the Council approves Second Reading of the proposed ordinance on March 15th, the summary
will be published on March 24, 1999, and the ordinance will take effect on April 8, 1999.
Attachments:
• Proposed Ordinance
• Proposed Summary
Prepared by: Janet Jeremiah, Planning Manager.
Approved by: Charles W. Meyer, City Manager
43
ORDINANCE NO.__________
AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE
CHANGING BOUNDARIES OF ZONING DISTRICTS
SOUTHWEST QUADRANT OF LOUISIANA AVENUE AND WALKER STREET
THE CITY OF ST. LOUIS PARK DOES ORDAIN:
Section 1. The St. Louis Park Zoning Ordinance adopted December 28, 1959,
Ordinance No. 730; amended December 31, 1992, Ordinance No. 1902-93, as heretofore
amended, is hereby further amended by changing the zoning district boundaries by reclassifying
the following described lands from their existing land use district classification to the new land
use district classification as indicated for the tract as hereinafter set forth, to wit:
Property bounded by the north frontage road of State Highway No 7 on the south,
Walker Street on the north, Louisiana Avenue on the east and the extension of the
north frontage road of State Highway No 7 on the west. (located at the southwest
quadrant of Louisiana Avenue and Walker Street)
from “C-2” Commercial to “RC” Multiple Family Residential.
Section 2. This ordinance shall take effect fifteen days after its publication.
Reviewed for Administration: Adopted by the City Council March 15, 1999
City Manager Mayor
Attest: Approved as to form and execution:
City Clerk City Attorney
99-2/N/RES/ORD
44
SUMMARY
ORDINANCE NO._____________
AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE
CHANGING BOUNDARIES OF ZONING DISTRICTS
SOUTHWEST QUADRANT OF LOUISIANA AVENUE AND WALKER STREET
This ordinance states that the property located at the southwest quadrant of Louisiana Avenue
and Walker Street shall be rezoned from “C-2” Commercial to “RC” Multiple Family
Residential.
This ordinance shall take effect 15 days after publication.
Adopted by the City Council March 15, 1999
Gail Dorfman /s/
Mayor
A copy of the full text of this ordinance is available for inspection with the City Clerk.
Published in St. Louis Park Sailor: March 24, 1999
45
City of St. Louis Park
City Council Agenda Item # 8b
Meeting of March 15,1999
8b. Resolution establishing an escrow account for fire structures severely
damaged by fire and/or explosion.
Recommended
Action:
Motion to adopt a resolution establishing an escrow account for
structures severely damaged by fire and/or explosion.
Background:
The provisions of Minnesota State Statute 65A.50 and their effect if utilized by the City were
discussed at the City Council Study Session of February 22, 1999. Originally passed in 1995 and
revised in 1997, the statute provides municipalities with additional regulatory means to recover
costs for demolition and rehabilitation of fire or explosion damaged properties. The legislation
was originally sponsored by the City of Minneapolis to deal with their growing problem of
abandoned fire damaged properties. Twenty nine (29) Minnesota cities passed resolutions
implementing the Fire Escrow Statute. In the metro area only the cities of Minneapolis, Blaine,
Inver Grove Heights and Little Canada currently have the statute in effect.
Municipalities using this statute provision are required to submit a report to the State
Commissioner every two years regarding the use of this program and the effect on arson fires.
Because this reporting has not been enforced, there is a lack of state wide data available on the
effectiveness of the statute on controlling arson.
Issues:
• What must the City do to utilize the Fire Escrow Statute Provisions?
• How would this benefit the City?
• What would trigger the escrow process?
• What steps would occur after a significant fire occurred?
• Would it change the condemnation process of a hazardous building?
• How often would the escrow process be used?
• Does the escrow apply to both residential and businesses that intend to rebuild?
46
Issues Analysis:
• What must the City do to utilize the Fire Escrow Statute Provisions?
To enact the statute requires a Council resolution requesting the Commissioner to include the
City on a list provided to all insurance companies. Statute provisions would become
effective not less than thirty (30) days after the amended list is published by the
Commissioner and provided to the insurance companies.
• How would this benefit the City?
Statute 65A.50 would offer an increased chance that the City would be reimbursed more quickly
if funds were expended to rebuild or demolish a fire damaged building. Using the Statute
provisions allow a municipality to collect a twenty five percent (25%) withholding of an
insurance settlement following fire or explosion damage and retain it in an escrow account.
The account may be interest bearing with any accrued interest to be retained by the City. In
addition, the City may retain up to fifteen percent (15%) of the escrow proceeds to cover
administrative fees if the City must intervene to rebuild or demolish the building.
• What would trigger the escrow process?
The Statute provisions would become effective if fire or explosion damaged real property
exceeding forty nine percent (49%) of the insurance coverage amount or value of the real
property, whichever is less.
• What steps would occur after a significant fire occurred?
1. Notification of final settlement by the insurance company, following which the City has
thirty (30) days to respond and escrow insurance proceeds.
2. If the property owner submits plans and permits to the City during the thirty (30) day time
period, the City can decline to escrow any proceeds.
3. If a delay in reconstruction or demolition occurs, an affidavit must be sent by the
designated official to the insurer, insured and mortgagees stating the property violates
health and safety standards and that the escrow procedure is in effect.
4. Upon receipt of the affidavit by the insurance company, the escrow amount of twenty five
percent (25%) of the final settlement will be forwarded to the City Treasurer and the
insured will be notified of the forwarding of funds to the City. Funds must be held in an
interest bearing escrow account.
5. If the mortgage on the property is in default, the mortgagee has the first right to settlement
money. If the funds have already been escrowed, then such funds must be released to the
mortgagee.
47
6. Escrow funds would be released to the property owner or contractor only after a
designated City official verifies that the work has been completed or an agreement for
completion of such work has been acquired.
• How would it affect the City’s current condemnation process of a hazardous building?
The current condemnation process including written orders, public hearing, Council resolution
and court order for demolition of a building deemed hazardous would not change by utilizing
the provisions of the escrow statute. Neither would the procedures for special assessments of
incurred costs to the property. Repayment of the special assessment however, could occur
immediately by drawing upon the escrowed funds rather than waiting for them to be paid by
the owner or at the time of a future property transaction.
• How often would the escrow process be used?
The number of St. Louis Park properties with fire damage significant enough to trigger this
statute is limited. Exact numbers are not readily available but are estimated at less than five
annually. Administering the statute will require additional staff time for each significant fire
occurrence. Staff is unable to recall a recent incident where repair or demolition of a
structure was not completed when an insurance settlement was reached. This may be a result
of relatively high property values in the City and a tendency for vacant lots to develop
quickly.
• Does the escrow apply to both residential and businesses that intend to rebuild?
Applying the statute provisions fairly to all property owners who have just suffered a tragic
fire loss would require City involvement with their insurance settlement. Even with the best
intentions by the owner and contractor, delays in reconstruction may occur, resulting in the
City withholding funds for a period of time. These funds would be returned minus any
accrued interest when the project is completed.
Summary:
If a City is experiencing heavy fire loss and abandonment of buildings, the escrow statute can
reduce their financial investment. Withholding insurance funds may also make arson a less
attractive option for property owners planning on vacating a premise.
Based on the past fire damage history of St. Louis Park, implementing of the statute would likely
have limited effect on arson or cash flow of the City. The decision on whether to enact the fire
damage escrow provisions needs to balance the effect of additional municipal regulation and the
staff time to administer it against the City’s ability to invest funds in the correction of a
hazardous building.
48
49
City Manager’s Note:
The discussion at the study session on this issue indicated that if the fire escrow process is
seldom if ever be needed that it is still worthwhile to have the process in effect as an additional
tool. Aside from the staff time needed to administer the process in those instances in which it is
not needed, I have a real concern about the impact of this decision on the approach to recodifying
the City ordinance code.
The City Council recently reviewed the recommendations from staff for elimination of a great
deal of the regulations in the City Ordinance Code on the basis that they were unnecessary,
duplicative and unused. The City Council endorsed that philosophy which is the premise under
which the code is currently being revised. I have a very real concern that if the Council’s
preference is to keep many of those regulations in place in case they are ever needed that we are
taking action inconsistent with that preference.
In light of the above, it is my recommendation that the City Council not adopt the fire escrow
ordinance.
Attachments:
Resolution
Prepared by: Brian Hoffman, Director of Inspections
Approved by: Charles W. Meyer, City Manager
50
CITY OF ST. LOUIS PARK
RESOLUTION NO.
RESOLUTION ESTABLISHING AN ESCROW ACCOUNT
FOR STRUCTURES SEVERELY DAMAGED BY FIRE AND/OR EXPLOSION
WHEREAS, State Legislation allows for escrow accounts for fire/ explosion loss
proceeds; and
WHEREAS, this account will escrow a percentage of insurance proceeds resulting from
fire/ explosion to ensure the owners take responsibility for securing, repairing, or demolishing
damaged or destroyed properties, and
WHEREAS, the municipality intends to uniformly apply this procedure with respect to all
properties or structures experiencing a significant loss located within the municipality.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Louis
Park that an escrow account will be established for fire/ explosion loss proceeds to ensure the
repair of demolition of damaged property in accordance with Minnesota Statute 65A.50.
Attest: Adopted by the City Council March 15, 1999
City Clerk Mayor
Reviewed for Administration:
City Manager
51
City of St. Louis Park
City Council Agenda Item #8c
Meeting of March 15 1999
8c. City Engineer’s Report: Entrance/identity signs at Trunk Highway 7 and
Blake Road and at Louisiana Avenue and the South Frontage Road of I-394 -
Project No. 98-15.
This report considers the construction of entrance/identity signs at Trunk Highway
7 and Blake Road and at Louisiana Avenue and the South Frontage Road of I-394
Recommended
Action:
Motion to adopt the attached resolution accepting this report,
establishing Project No. 98-15, ordering Project No. 98-15,
approving plans and specifications, and authorizing receipt of
bids.
Background: In 1995 the City constructed the first entrance/identity sign at the northeast corner
of Trunk Highway 100 and Excelsior Boulevard. In 1996 a second entrance/identity sign was
constructed at Trunk Highway 7 and Minnetonka Boulevard. These two (2) signs were part of a
larger plan to construct entrance/identity signs at the major entrances to the City. The Excelsior
Boulevard Streetscape project from France Avenue to Monterey Avenue includes a sign on the
south side of Excelsior Boulevard at France Avenue. The 1999 Capital Improvement Program
includes the construction of the two (2) signs being proposed herein.
Design Considerations: The City contracted with Hosington Koegler Group, Inc. to design the
signs and landscaping which will be based on the same design as the earlier signs. Both sign
locations have extensive landscaping to accentuate the entrance-gateway and to provide an
aesthetic backdrop for the signs. The signs include a planter with low level landscaping and a
front floodlight source the same as the other signs. The cost of each sign is approximately
$25,000. The additional costs are for landscaping, lighting, and at the Louisiana Avenue/I-394
location, bollards and an obelisk.
Financial Considerations: The estimated cost for the two (2) signs is $139,000. Funding for
the entrance/identity signs is proposed from the Economic Development Fund.
Following is a summary of the estimated costs and revenue sources:
Estimated Costs:
Construction $ 122,000
Contingencies (10%) 12,000
Subtotal $ 134,000
Consultant Fees $ 5,000
TOTAL $ 139,000
52
Revenue Sources
1999 Economic Development Funds $ 139,000
Should the City Council approve the City Engineer’s Report, it is anticipated the following
construction timetable could be met:
• City Engineer’s Report to City Council March 15, 1999
• Ad for Bids March/April
• Bid Opening April
• Bid Award April/May
• Construction May thru July
Feasibility: The project, as proposed herein, is necessary, cost effective, and feasible under the
conditions noted and at the costs estimated.
Attachments: Resolution
Map (on file in City Clerk’s Office)
Prepared by: Carlton Moore/Michael P. Rardin, Public Works
Approved by: Charles W. Meyer, City Manager
53
RESOLUTION NO. __________
RESOLUTION ACCEPTING THE CITY ENGINEER’S REPORT,
ESTABLISHING IMPROVEMENT PROJECT NO. 98-15,
ORDERING IMPROVEMENT PROJECT NO. 98-15,
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR IMPROVEMENT NO. 98-15
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer related to the installation of entrance/identity signs at Trunk Highway 7 and Blake
Road and at Louisiana Avenue and the South Frontage Road of I-394.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The City Engineer’s Report regarding the installation of entrance/identity signs at Trunk
Highway 7 and Blake Road and at Louisiana Avenue and the South Frontage Road of I-394
Project No. 98-15 is hereby accepted.
2. The proposed project, designated as Project No. 98-15 is hereby established.
3. Project No. 98-15 is hereby ordered.
4. The plans and specifications for the making of the improvement as prepared under the
direction of the Director of Public Works are approved.
5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of said
improvement under said approved plans and specifications. The advertisement shall appear
not less than twenty one (21) days prior to the date and time bids will be received by the City
Clerk, and that no bids will be considered unless sealed and filed with the City Clerk and
accompanied by a cashier’s check, bid bond, or certified check payable to the City for five
(5) percent of the amount of the bid.
6. The bids shall be tabulated by the Director of Public Works who shall report his tabulation
and recommendation to the City Council.
Attest: Adopted by the City Council March 15, 1999
City Clerk Mayor
Reviewed for Administration:
City Manager
54
City of St. Louis Park
City Council Agenda Item #8d
Meeting of March 15 1999
8d. City Engineer’s Report: Emergency Vehicle Pre-Emption (EVP) at W. 36th
Street and Texas Avenue and W. 36th Street at Belt Line Boulevard - Project
No. 98-05.
This report considers the installation of two (2) EVP systems on existing traffic
signal systems.
Recommended
Action:
Motion to adopt the attached resolution accepting this report,
establishing Project No. 98-05, ordering Project No. 98-05,
approving plans and specifications, and authorizing receipt of
bids.
Discussion: The City has for a number of years annually installed EVP systems on existing
traffic signals. Approximately 60 percent of the traffic signals in St. Louis Park are currently
equipped with EVP. The two (2) locations scheduled for 1999 are on W. 36th Street at Texas
Avenue and W. 36th Street at Belt Line Boulevard. When activated, the EVP systems allow an
emergency vehicle to temporarily control traffic flow through signalized intersections as it
approaches thereby allowing for more timely and safe passage through the intersection.
Financial Considerations: The two (2) EVP installations are proposed to be funded through
expenditure of General Obligation Bond Revenue. The Finance Department is currently
planning to present a request to the Council during April of 1999 to sell General Obligation
Bonds to be used for a variety of purposes, including this project. If the Council will not support
the sale of Bonds later this year, then this EVP project should not be authorized.
A summary of the project cost and revenue sources is as follows:
Project Cost:
Construction $ 25,000
Contingencies (10%) 2,500
Subtotal $ 27,500
Engineering Consultant $ 3,900
Administration (3%) $ 900
Subtotal $ 4,800
TOTAL $ 32,300
Revenue Sources
General Obligation Bond Revenue $ 32,300
55
Proposed Improvement Timetable: Should the City Council approve the City Engineer’s
Reports it is anticipated this project would be bid in March and April with a bid award in late
April. Construction could occur in May and June.
Feasibility: The project, as proposed herein, is necessary, cost effective, and feasible under the
conditions noted and at the costs estimated.
Attachments: Resolution
Prepared by: Carlton Moore/Michael P. Rardin, Public Works
Approved by: Charles W. Meyer, City Manager
56
RESOLUTION NO. __________
RESOLUTION ACCEPTING THE CITY ENGINEER’S REPORT,
ESTABLISHING IMPROVEMENT PROJECT NO. 98-05,
ORDERING IMPROVEMENT PROJECT NO. 98-05,
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR IMPROVEMENT NO. 98-05
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer related to the installation of two (2) EVP systems on existing traffic signal systems at
W. 36th Street and Texas Avenue and W. 36th Street at Belt Line Boulevard.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The City Engineer’s Report regarding the installation of two (2) EVP systems on existing
traffic signal systems at W. 36th Street and Texas Avenue and W. 36th Street at Belt Line
Boulevard under Project No. 98-05 is hereby accepted.
2. The proposed project, designated as Project No. 98-05 is hereby established.
3. Project No. 98-05 is hereby ordered.
4. The plans and specifications for the making of the improvement as prepared under the
direction of the Director of Public Works are approved.
5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of said
improvement under said approved plans and specifications. The advertisement shall appear
not less than twenty one (21) days prior to the date and time bids will be received by the City
Clerk, and that no bids will be considered unless sealed and filed with the City Clerk and
accompanied by a cashier’s check, bid bond, or certified check payable to the City for five
(5) percent of the amount of the bid.
6. The bids shall be tabulated by the Director of Public Works who shall report his tabulation
and recommendation to the City Council.
Attest: Adopted by the City Council March 15, 1999
City Clerk Mayor
Reviewed for Administration:
City Manager
57
City of St. Louis Park
City Council Agenda Item # 8e
Meeting of March 15, 1999
8e. Change Order No. 1 to Contract No. 51-98 with LeadCon, Inc. for structural
repairs to the W. 42nd Street and Zarthan Avenue water reservoir.
This report considers a request for Change Order No. 1 to Contract No. 51-98 with
LeadCon, Inc. for structural repairs to the W. 42nd Street/Zarthan Avenue water
reservoir.
Recommended
Action:
Motion to adopt the attached resolution authorizing execution of
Change Order No. 1 in the amount of $35,884.00 to Contract No.
51-98 for structural repairs, increasing the total contract amount
from $218,560.00 to $254,444.00.
Discussion: The City entered into Contract No. 51-98 with LeadCon, Inc. for structural repairs
and painting of the water reservoir at W. 42nd Street and Zarthan Avenue. As described in the
attached letter from the City’s consulting engineer TKDA, Inc. the contractor uncovered
significantly more damaged radial roof beams than was previously apparent. This occurred
during the sandblasting operation when the heavily coated beams were exposed. The
recommendation from the City’s consultant is to repair the beams by replacing the bottom angles
with new steel. The only other option available would be to do a roof replacement which could
cost several hundreds of thousands of dollars such as the recent replacement at Water Treatment
Plant No. 1. A roof replacement would extend the non use of this water reservoir for an
additional six (6) to 12 months which could be very risky and in staff’s opinion unnecessary.
TKDA’s recommendation is for the most economically and functionally sound alternative
available. Staff supports the proposed recommendation and its associated costs.
Funding for this change order will be from the Water Utility Fund. Sufficient funds are available
to pay for this change order.
Attachments: TKDA, Inc. Letter (on file with City Clerk)
Change Order No. 1
Resolution
Prepared by: Carlton Moore, Superintendent of Engineering
Approved by: Charles W. Meyer, City Manager
58
RESOLUTION NO. __________
RESOLUTION PERTAINING TO CHANGE ORDER NO. 1
CONTRACT NO. 51-98
WHEREAS, the City Council entered into Contract No. 51-98 with LeadCon, Inc. for
structural repairs to the W. 42nd Street and Zarthan Avenue water reservoir, Contract No. 51-98;
and
WHEREAS, the City has determined that certain modifications be made to the contract
to facilitate the completion of the project; and
WHEREAS, LeadCon, Inc. has agreed to the prices for the modification noted above.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of
St. Louis Park, Minnesota, that Change Order No. 1, in the amount of $35,884.00 to Contract No.
51-98 with LeadCon, Inc. increasing the total contract amount from $218,560.00 to $254,444.00
for structural repairs to the W. 42nd Street and Zarthan Avenue water reservoir is hereby
approved.
Attest: Adopted by the City Council March 15, 1999
City Clerk Mayor
Reviewed for Administration:
City Manager
59
Contract No.: 51-98
Change Order No.: 1 Date: March 15, 1999
Project Name: Reservoir Repairs
Project Location: W. 42nd Street and Zarthan Avenue
Contractor: LeadCon, Inc. P.O. Box 18113
Duluth, MN 55811 Phone No. 218/729-8036
Type of Work: Structural Repairs to Water Reservoir
Amount of Original Contract: $218,560.00
Description of Work to be Added : See attached letter
Total Amount: $ 35,884.00
Funds Encumbered to date from Change Order No. 1: 218,560.00
Difference between Contract Amount and C.O. Amount (Add): $ 35,884.00
Total Funds Encumbered per this Change Order: $ 254,444.00
Above additional work to be performed under same conditions as specified in original
contract unless otherwise stipulated herein.
Approved:
Project Inspector Date Superintendent of Engineering Date
Director of Public Works Date City Manager Date
We hereby agree to furnish labor and materials complete in accordance with the contract
specifications at the above stated price.
Approved:
Date Authorized Contractor Signature
NOTE: This Revision becomes part of and in conformance with the existing contract.
N:/Group/PW/Agenda/CO1_5198.doc
60
City of St. Louis Park
City Council Agenda Item #8f*
Meeting of March 15, 1999
*8f Traffic Study No. 540: Elmwood Neighborhood request for stop signs on
Zarthan Avenue at Goodrich Avenue and on Goodrich Avenue at Brunswick
Avenue.
This report considers the installation of stop signs on Zarthan Avenue at Goodrich
Avenue and on Goodrich Avenue at Brunswick Avenue.
Recommended
Action:
Motion to adopt the attached resolution authorizing the
installation of stop signs on Zarthan Avenue at Goodrich Avenue
and on Goodrich Avenue at Brunswick Avenue.
Background: Residents in the Elmwood Neighborhood living within 600 feet of the two (2)
intersections submitted a petition requesting the installation of stop signs on Zarthan Avenue at
Goodrich Avenue and on Goodrich Avenue at Brunswick Avenue. The petition was submitted in
accordance with the City’s Policy for Traffic Control requests (70% of residents within 600 feet
of the affected intersections). The proposed stop signs were also supported by the Elmwood
Neighborhood Association. On March 4, 1999 staff sponsored a neighborhood meeting for area
residents. A total of five (5) residents attended the meeting. All the residents who attended the
meeting supported the proposed stop sign locations.
Options: Staff has identified the following options available to the Council at this time:
* 1. Approve the request. If so, the attached resolution authorizing the installation of
the parking regulations may be utilized.
2. Deny the request.
* Staff recommendation
Attachments: Map
Resolution
Sign Up Sheet
Prepared by: Carlton Moore, Superintendent of Engineering
Approved by: Charles W. Meyer, City Manager
61
RESOLUTION NO. ____________
RESOLUTION AUTHORIZING THE
INSTALLATION OF STOP SIGNS ON
ZARTHAN AVENUE AT GOODRICH AVENUE AND ON
GOODRICH AVENUE AT BRUNSWICK AVENUE
TRAFFIC STUDY NO. 540
WHEREAS, the City of St. Louis Park, Minnesota has been requested, has studied, and
has determined that traffic controls are necessary at this location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that the Director of Public Works is hereby authorized to install the following
controls:
1. Provide for installation of stop signs on Zarthan Avenue at Goodrich Avenue and on
Goodrich Avenue at Brunswick Avenue.
Attest: Adopted by the City Council March 15, 1999
City Clerk Mayor
Reviewed for Administration:
City Manager
62
City of St. Louis Park
City Council Agenda Item #8g*
Meeting of March 15, 1999
*8g. Resolution Authorizing Amendment of the Southwest Fire Mutual Aid
Agreement
This resolution supports two changes in participants of the Southwest Fire Mutual
Aid Association
Recommended
Action:
Motion to adopt a resolution approving the addition of the City
of Maple Grove and the withdrawal of the V.A. Fort Snelling
Fire Department in the Southwest Fire Mutual Aid Association
Background:
The Southwest Mutual Aid Association was established in 1951. Since inception, it has been
expanded to include fourteen (14) agencies including the City of St. Louis Park Fire Department.
The agreement affords the opportunity to share additional personnel, equipment and facilities
among the participants. Other entities may join the association with the unanimous approval of
the members. A party can withdrawal from the agreement with thirty (30) days notice to the
other members.
There has been a change in membership status requiring amendment of the Mutual Aid
Agreement. The V.A. Fort Snelling Fire Department has disbanded and subsequently asked to
withdraw from the agreement. In addition, the City of Maple Grove has requested to join the
Association. The requests were considered and approved by the representative Fire Chiefs. A
Council resolution supporting these changes is also required.
The mutual aid agreement is independent of the automatic response agreement the City shares
with Golden Valley and Hopkins. The numbers below indicate total mutual aid given and
received through both agreements. Golden Valley and Hopkins are also part of the Southwest
Mutual Aid Association.
St. Louis Park Fire Department
Mutual Aid 1994-1998
Given Received
1994 25 22
1995 15 13
1996 23 22
1997 29 14
1998 14 14
Total 106 85
63
Attachments:
Resolution
Exhibit A
Prepared by: Robert Gill, Fire Chief
Bridgette Boche, Administrative Analyst
Approved by: Charles W. Meyer, City Manager
64
CITY OF ST. LOUIS PARK
RESOLUTION NO.
RESOLUTION AMENDING THE SOUTHWEST SUBURBAN MUTUAL AID AGREEMENT TO
INCLUDE THE CITY OF MAPLE GROVE AND REMOVE THE V.A. MEDICAL CENTER
WHEREAS, the City of St. Louis Park has previously approved and participated in a
mutual aid agreement between the southwest suburban governmental agencies to provide
cooperative use of fire personnel and equipment;
WHEREAS; the agencies participating in this agreement have been designated the
Southwest Mutual Aid Association;
WHEREAS; the existing agreement requires the parties of the agreement to approve by
resolution a new Exhibit A to add a new member to the agreement;
WHEREAS; the City of Maple Grove would like to join the Association and would add
to the overall effectiveness;
WHEREAS; the V.A. Medical Center had disbanded their fire department and has
requested removal from the Association;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park,
Minnesota, that:
The revised Exhibit A dated 2/1/99, which includes the City of Maple Grove and deletes V.A.
Medical Center is hearby the new official list of parties to the agreement establishing the
Southwest Mutual Aid Association.
The city clerk is directed to transmit a certified copy of this resolution to the secretary of the
Southwest Mutual Aid Association.
Attest: Adopted by the City Council March 15, 1999
City Clerk Mayor
Reviewed for Administration:
City Manager
65
City of St. Louis Park
City Council Agenda Item # 8h*
Meeting of March 15, 1999
*8h 1999 Westwood Hills Nature Center Native Plant Restoration along the Wildflower
Trail
This report considers the acceptance of matching MN DNR grant funds in the amount of
$1,500 to continue with native plant restoration along the Wildflower Trail at Westwood
Hills Nature Center. The attached resolution allows the City to receive the funds, if
approved, and identifies the Recreation Services Manager as the appropriate
representative to administer the grant.
Recommended
Action:
Motion to adopt the attached resolution authorizing the City to apply
for the grant and receive the funds.
Background: The paved Wildflower Trail at Westwood Hills Nature Center is approximately
1/4- mile in length and provides accessibility to physically-challenged visitors. It features native
woodland, prairie, and wetland plant species. It was constructed in the fall of 1990. In 1997 and
1998, two separate native plant restoration projects have occurred. A third restoration project
will occur in the spring and summer of 1999.
Financial Considerations: The City has submitted a matching (up to $1,500) reimbursement
Conservation Partner grant from the Minnesota Department of Natural Resources to partially
fund this project. The City anticipates this restoration project being accomplished by an Eagle
Scout candidate. Following is a summary of the estimated costs and revenue sources:
Estimated Costs:
Native Wildflower and Fern Purchase $2,500.00
Miscellaneous Expenses 500.00
TOTAL $3,000.00
Revenue Sources
2000 DNR Conservation Partner Grant $ 1,500.00
City funds - Westwood Nature Center 1,000.00
Value of Donated Labor (@$5.00 per hour) 500.00
TOTAL $ 3,000.00
Proposed Improvement Timetable:
Report to City Council March 15, 1999
Notification of Grant Award Fall 1999
Restoration Time Frame Spring-Summer 2000
Feasibility: The project, as proposed herein, is necessary, cost effective, and feasible under the
conditions noted and at the costs estimated.
66
Attachments: Resolution
Prepared by: Doug Langefels, Recreation Program Manager
Cynthia S. Walsh, Director of Parks and Recreation
Approved by: Charles W. Meyer, City Manager
67
RESOLUTION NO. 99-39
RESOLUTION AUTHORIZING ACCEPTANCE OF GRANT FUNDS
FROM THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES
FOR NATIVE PLANT RESTORATION ALONG THE WILDFLOWER
TRAIL AT WESTWOOD HILLS NATURE CENTER
WHEREAS, the City of St. Louis Park is the legal sponsor for the project contained in
the Conservation Partners Grant Program application requesting funds for planting wildflowers
and ferns at Westwood Hills Nature Center; and
WHEREAS, Westwood Hills Nature Center is managed and operated by the City’s
Department of Parks and Recreation; and
WHEREAS, the Recreation Program Manager is the department representative
responsible for coordinating the programs and operations associated with the Nature Center;
NOW THEREFORE BE IT RESOLVED that the Department of Parks and Recreation
for the City of St. Louis Park, is hereby authorized to apply for funds, and accept and administer
the grant funds should the City receive them from the Minnesota Department of Natural
Resources for the wildflower trail restoration program at Westwood Hills Nature Center.
Reviewed for Administration: Approved by City Council March 15, 1999
City Manager Mayor
Attest:
City Clerk
68
City of St. Louis Park
City Council Agenda Item #8i*
Meeting of March 15, 1999
*8i 1999 Westwood Hills Nature Center Interpretive Signage along the Wildflower
Trail
This report considers the acceptance of matching MN DNR grant funds in the amount of
$5,000 to add interpretive signage along the accessible Wildflower Trail at Westwood
Hills Nature Center. The attached resolution allows the City to receive the funds, if
approved, and identifies the Recreation Services Manager as the appropriate
representative to administer the grant.
Recommende
d Action:
Motion to adopt the attached resolution authoring the City to apply for
the grant and receive the funds.
Background: The paved Wildflower Trail at Westwood Hills Nature Center is approximately
1/4- mile in length and provides accessibility to physically-challenged visitors. It features native
woodland, prairie, and wetland plant species. It was constructed in the fall of 1990, and the
addition of eight interpretive signs will technically complete this self-guided trail project.
Design Considerations: The proposed eight interpretive signs will be professionally created in
full color. It will be constructed of embedded fiberglass, which is durable, vandal-resistant, and
easy to maintain. The low profile NPS sign structure will provide all visitors easy access to the
information.
Financial Considerations: The City has submitted a matching (up to $5,000) reimbursement
Environmental Partnership grant from the Minnesota Department of Natural Resources to
partially fund this project. Partners with the City in this project are the Sunrise Rotary
Foundation and the St. Louis Park Rotary Foundation. The following is a summary of the
estimated costs and revenue sources:
Estimated Costs:
Interpretive Sign Production $10,000.00
Revenue Sources
2000 - 2001 DNR Environmental Partnership Grant $ 5,000.00
City funds - Westwood Nature Center 2,000.00
Sunrise Rotary Foundation 1,000.00
St. Louis Park Foundation 2,000.00
TOTAL $ 10,000.00
Proposed Improvement Timetable:
Report to City Council March 15, 1999
Notification of Grant Award Fall 1999
69
Construction Time Frame October 1999 - May 2000
Feasibility: The project, as proposed herein, is necessary, cost effective, and feasible under the
conditions noted and at the costs estimated.
Attachments: Resolution
Prepared by: Doug Langefels, Recreation Program Manager
Cynthia S. Walsh, Director of Parks and Recreation
Approved by: Charles W. Meyer, City Manager
70
RESOLUTION NO._____
RESOLUTION AUTHORIZING ACCEPTANCE OF GRANT FUNDS
FROM THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES
FOR INTERPRETIVE SIGNAGE ALONG THE WILDFLOWER TRAIL
AT WESTWOOD HILLS NATURE CENTER
WHEREAS, the City of St. Louis Park is the legal sponsor for the project contained in
the Environmental Partnership Grant Program application requesting funds for purchasing
professionally designed and constructed interpretive signs for the accessible Wildflower Trail at
Westwood Hills Nature Center; and
WHEREAS, Westwood Hills Nature Center is managed and operated by the City’s
Department of Parks and Recreation; and
WHEREAS, the Recreation Program Manager is the department representative
responsible for coordinating the programs and operations associated with the Nature Center;
NOW THEREFORE BE IT RESOLVED that the Department of Parks and Recreation
for the City of St. Louis Park, is hereby authorized to apply for funds, and accept and administer
the grant funds should the City receive them from the Minnesota Department of Natural
Resources for the wildflower trail restoration program at Westwood Hills Nature Center.
Reviewed for Administration: Approved by City Council March 15, 1999
City Manager Mayor
Attest:
City Clerk
71
Item 9a*
MINUTES
HOUSING AUTHORITY
St. Louis Park, Minnesota
February 10, 1999 - 5:00 p.m.
Council Chambers
MEMBERS PRESENT: Catherine Courtney, William Gavzy, Walter Hartman
MEMBERS ABSENT: Bridget Gothberg, Shone Row
STAFF PRESENT: Sharon Anderson, Joanna Brownstein, Tom Harmening,
Nancy Sells
OTHERS PRESENT: Brenda Apfelbacher, Accounting Consultant
Marilyn Hoeft, League of Women Voters
Marie Rinta, Accountant, City of St. Louis Park
1. Call to Order
2. Approval of Minutes of January 13, 1999
3. Hearings: None
4. Reports and Committees: None
5. Unfinished Business: None
6. New Business
a. Purchase of Accounting Software
Mr. Harmening reviewed the changes in the Authority's accounting function. He
introduced Brenda Apfelbacher, the agency's accounting consultant, and Marie
Rinta, the Authority's accountant with the City's Finance Dept. Mr. Harmening
explained that in order for the City's Finance Department to undertake the services
previously provided by an accounting clerk and an outside fee accountant, it will
be necessary to acquire an accounting software package plus training. He said
that Ms. Apfelbacher has identified vendors and costs for software and training.
Ms. Apfelbacher made a recommendation that the Authority purchase HabInc
Software.
72
Commissioner Hartman inquired if other local agencies use the HabInc. software.
Ms. Apfelbacher responded that it is used by the Dakota County, Red Wing,
Southeast Multi-County, and South St. Paul agencies.
Commissioner Courtney mentioned that she is aware that Southeast Multi-County
agency has experienced problems with its accounting software. Ms. Apfelbacher
responded that she would contact the agency to discuss the software. She
suggested that the problems may be related to conversion.
Commissioner Gavzy asked what accounting functions are included in the
software. Ms. Apfelbacher explained that the HabInc accounting software
includes general ledger books, balance sheets, incoming expense accounts,
accounts payable, computer generated claims checks, CRPs and tenant
accounting. She said that the tenant base software used by the Authority (Nan
McKay Master Software) tracks waiting list applicants, statistics, rent
calculations, and Section 8 HAP checks and payments.
Commissioner Gavzy made a motion to authorize the Authority to acquire
Hawkins Ash Baptie accounting software in the amount of $12,975.
Commissioner Courtney seconded the motion, and the motion passed on a vote of
3-0 with Commissioners Courtney, Gavzy and Hartman voting in favor.
b. Collection Losses - Resolution No. 452
Ms. Anderson explained that the budget includes a line item to cover any
collection losses the Authority has incurred. She said that for accounting
purposes, defining collection losses takes the items off the books and makes it
clearer for the audit and reduces outstanding amounts that must be shown on
PHMAP reporting forms.
In response to a question from Commissioner Gavzy regarding the recovery of
these items through Revenue Recapture, Ms. Anderson replied that collection will
be pursued.
Commissioner Hartman moved to adopt Resolution 452 designating $6,044.51 as
collection losses for damages, unpaid rents, and other charges. Commissioner
Courtney seconded the motion.
Commissioner Gavzy asked how much the Authority has collected from Revenue
Recapture. Ms. Anderson responded that about $12,000 has been collected.
There was a discussion about the amount which is recaptured through Revenue
Recapture in relation to the amount which is written off.
73
The motion to adopt Resolution 452 passed on a vote of 3-0 with Commissioners
Courtney, Gavzy and Hartman voting in favor.
c. Revision to Public Housing Operating Budget FYE 3/31/1999
Resolution 453
Ms. Anderson remarked that the amount for staff training should be corrected to
$4,000 in the report. She mentioned also that the Betterments and Additions line
will be reduced as the original figure for accounting software was estimated to be
around $20,000 and the actual figure has now been determined to be closer to
$13,000.
Commissioner Courtney moved to adopt Resolution 453 approving the revised
Operating Budget for Public Housing for the Fiscal Year ending March 31, 1999.
Commissioner Hartman seconded the motion, and the motion passed on a vote of
3-0 with Commissioners Courtney, Gavzy and Hartman voting in favor.
d. Public Housing Operating Budget FYE 3/31/2000 - Resolution No. 454
Ms. Anderson said that one of the important items in the budget is the PFS
calculation (Performance Funding System) which determines the maximum
subsidy allowed by HUD ($211,159). She pointed out that the amount allowed
for TRAILS this year in the public housing budget is $9,066. She said another
significant item is that the reserves being projected at the end of the fiscal year
will be $321,380. That amount doesn't include the $185,000 from the Leased
Housing Project which HUD allowed the Authority to set aside for discretionary
purposes or the mill levy reserves in the amount of about $176,000.
Ms. Anderson reported that staff is expecting to apply for more CIAP funds. She
said that HUD is proposing a grant program for agencies with less than 250 units
which is similar to the comp grant monies that larger agencies are now eligible to
receive. Ms. Anderson explained that to date smaller agencies have only been
able to apply for competitive-based CIAP monies.
Mr. Harmening said that if a new system for smaller agencies is developed, the
Authority would be less dependent on using its reserves.
Commissioner Gavzy asked how the present reserve funds correspond to the
investment register in the monthly report.
Mr. Harmening suggested that Marie Rinta discuss the reformatted investment
register at the Authority's March 10 meeting.
74
Commissioner Hartman moved that the Authority adopt Resolution 454 approving
the Operating Budget for Public Housing for the Fiscal Year ending March 31,
2000. Commissioner Courtney seconded the motion, and the motion passed on a
vote of 3-0 with Commissioners Courtney, Gavzy and Hartman voting in favor.
e. Public Housing Utility Allowance Schedule - Resolution No. 455
Ms. Anderson said that the Appendix to be amended in the Leasing and
Occupancy Plan is Appendix D, not C as appears in the report and resolution.
Commissioner Courtney moved that the Authority adopt Resolution No. 455
amending the Leasing and Occupancy Plan, Appendix D, Utility Allowances for
Scattered Site Program. Commissioner Hartman seconded the motion, and the
motion passed on a vote of 3-0 with Commissioners Courtney, Gavzy and
Hartman voting in favor.
f. Resolution Authorizing Application to MHFA Under the Single Family
Combined Programs Request for Proposals - Resolution No. 456
Ms. Brownstein said that she has been advised by MHFA that the Community
Fix-Up Fund is on a rolling application cycle and can be submitted a week or two
after the Community Revitalization Fund (CRF) which is due February 18.
Ms. Brownstein mentioned a change regarding the funding for the program.
Earlier she understood the match was a flexible issue but she has since learned
that it must be a one-to-one match. In the staff report she had proposed applying
for $100,000 and using $40,000 in Housing Rehab Fund money and has decided
instead to apply for $80,000 and use the $40,000 in Housing Rehab Fund money
that the City Council approved and also add $40,000 in CDBG money that has
been allocated for single family rehab.
Commissioner Hartman asked for details about the proposed code compliance
incentive program for troubled properties. Ms. Brownstein responded that in the
beginning staff would probably bring the program to a pool of property owners
identified by City Inspectors. Later as the program is in place and is advertised,
she assumes that property owners will come to the City for funds. Ms.
Brownstein said that the goal is not just to have the enforcement tools but to also
bring the incentive and assistance to people who have some significant problems
on their property. She said the financing is being proposed as a revolving loan
fund.
Ms. Brownstein said that Steve Wolfe, Housing Rehab Administrator in the
Building Inspections Dept., is helping staff to move the administration of the
CDBG loan program to an outside agency. She said that Mr. Wolfe will be
focusing instead on general building inspections issues and will also be dedicating
75
more of his time specifically to neighborhood appearance and zoning and code
violations.
Commissioner Hartman asked what agency would take on the CDBG program.
Ms. Brownstein responded that staff is currently reviewing a proposal from the
Center for Energy and Environment.
Commissioner Hartman moved that the Authority adopt Resolution 456
authorizing submission of an application to MHFA under the Single Family
Combined Programs Request for Proposals. Commissioner Courtney seconded
the motion, and the motion passed on a vote of 3-0 with Commissioners Courtney,
Gavzy and Hartman voting in favor.
g. Reorganization
Mr. Harmening summarized major features of the reorganization plan: creation of
a Housing Supervisor position which would oversee all housing functions within
the Community Development Dept., creation of a full-time housing secretarial
support position, accounting changes, consolidation of two housing assistant
positions into one position, redefining the function of the Housing Coordinator
position in relation to the Housing Supervisor position, and miscellaneous
reassignment of duties within positions.
He reviewed issues which have been challenges for accomplishing the
reorganization.
Commissioner Hartman asked if staff would have to reapply for positions. Mr.
Harmening said that Ms. Sells has decided to stay in her current position as
Community Development Secretary and that the new Housing Authority
secretarial position will be advertised soon. Sue Wiseman who has been
managing the Section 8 Voucher program will be moving into the public housing
area as housing assistant. Ms. Stromberg will manage the Certificate and Voucher
programs. Mr. Harmening said that the Housing Supervisor position will be
advertised internally and externally in early March. He estimates that the hiring
process will take about two months.
Commissioner Hartman moved that the Housing Authority approve the proposed
organizational changes. Commissioner Courtney seconded the motion, and the
motion passed on a vote of 3-0 with Commissioners Courtney, Gavzy and
Hartman voting in favor.
h. Authorization of Execution of Purchase Agreement for 2808 Georgia Ave. S.
Ms. Brownstein reviewed the history of the purchase.
76
Ms. Brownstein described two modifications from the standard agreement. Under
Section 4.2 Closing, because the owner is closing on the house she is purchasing
the day after selling her house to the Authority, she asked if the Authority would
give her through the weekend to move. Ms. Brownstein said liability insurance
will be in place on the property after the closing on February 11.
The second change regards a standard contingency of the program under Section
6.1.2) v. Staff knew that it would not be possible to get a non contingent
commitment for CDBG funding in time for the closing. Ms. Brownstein
explained that environmental review work allowing CDBG funds to be used for
the project has already been done and has shown no significant impact and that
the required 30-day public comment period is underway.
Commissioner Courtney moved that the Authority authorize execution of a
purchase agreement for 2808 Georgia Avenue South. Commissioner Gavzy
seconded the motion.
There was a discussion about waiver of relocation benefits.
The motion to authorize execution of the purchase agreement passed on a vote of
3-0 with Commissioners Courtney, Gavzy and Hartman voting in favor.
Ms. Brownstein said that the house would be demolished in the next couple of
weeks.
7. Communications from Executive Director
a. Claims List No. 99-2
Commissioner Gavzy asked about the Ramsey Dane expenditure for service call
and doors for the compactor at Hamilton House. Ms. Anderson said that the
doors were ordered in response to the Fire Department's inspection because the
existing doors did not meet code requirements.
Commissioner Hartman moved approval of Claims List No. 99-2 in the amount of
$163,325.20. Commissioner Courtney seconded the motion, and the motion
passed on a vote of 3-0 with Commissioners Courtney, Gavzy and Hartman voting
in favor.
b. Communications
(1) Monthly Report for February, 1999
The monthly report was accepted and filed.
77
(2) Scattered Site Houses and Hamilton House Update
Mr. Harmening reported that a brand new snowblower was stolen from a
Hamilton House storage room. Insurance covered a small part of the loss.
(3) TOP Application Grant Approval
Mr. Harmening reported that the Authority received a grant award of
$77,400 which would enable the Authority to contract with a case manager
to set up various resident services and form partnerships with several
community organizations.
(4) 1999-2000 TRAILS Contract
Mr. Harmening reported that there is a budget allocation of $30,000 for the
TRAILS program for another year. A $20,000 grant was received from
HUD and the Public Housing budget allowed $10,000 in funds for
TRAILS. Also, it appeared that the City Council may allocate $10,000 in
CDBG funds for TRAILS.
(5) Leasing and Occupancy Plan Approval
Mr. Harmening reported that the plan was approved by HUD. The new
lease can be implemented on April 1.
(6) Home Renewal Program and Habitat Program Update
Ms. Brownstein said that the City Council will likely approve $150,000 in
CDBG funds for the Home Renewal program next year.
(7) Hollman Update
Ms. Brownstein reported that staff met with the City Council on
February 8 to discuss the residential components of the Park Commons
project. The discussion regarded a number of issues such as number of
assisted units, density, mix of size, and inclusion of live/work units. She
said that because questions remain regarding these issues and because the
design is still in process, staff decided not to apply on February 18 for
MHFA monies for gap financing on assisted units. Ms. Brownstein said
that MHFA's large funding cycle in July will be good timing for the Park
Commons schedule and application.
Mr. Harmening suggested that a full presentation be given on the Park
Commons project at the Authority's March 10 meeting.
78
(8) Other
Mr. Harmening reported that staff is working on Y2K issues. Ms.
Anderson and Authority maintenance staff have been looking at any
exposure the Authority might have to Y2K problems.
8. Adjournment
Commissioner Courtney moved to adjourn the meeting at 6:45 p.m. Commissioner
Hartman seconded the motion, and the motion passed on a vote of 3-0 with
Commissioners Courtney, Gavzy and Hartman voting in favor.
Respectfully submitted,
________________________
Walter Hartman
Secretary
minfeb10:hsg
79
Item 9b*
March 5, 1999
VENDOR NAME DESCRIPTION AMOUNT
5 AND 10 EQUIPMENT PARTS 86.64
ABLE COURIER OTHER CONTRACTUAL SERVICES 15.30
ADAMS, MATT INSPECTION-SINGLE/DOUBLE 25.00
ADVANTAGE PAPER OFFICE SUPPLIES 358.48
AIRTOUCH CELLULAR TELEPHONE 30.34
ALMSTED'S NEW MARKET GENERAL SUPPLIES 10.76
ALTIRIS OFFICE FURNITURE & EQUIPMENT 800.00
ANDERSEN INC, EARL F OTHER IMPROVEMENT SUPPLIES 2,111.03
ANDERSON, TOM DEPOSITS PAYABLE 663.22
ANN'S TOOL SUPPLY GENERAL SUPPLIES 183.89
ARAMARK UNIFORM CORPORATE ACCT GENERAL SUPPLIES 419.61
ASPLUND COFFEE COMPANY GENERAL SUPPLIES 96.00
AUTO GLASS SPECIALISTS INC EQUIPMENT MTCE SERVICE 546.66
AUTOMATIC GARAGE DOOR CO BUILDING MTCE SERVICE 1,171.01
BANNON, ARLENAK INSPECTION-SINGLE/DOUBLE 25.00
BATTERIES PLUS GENERAL SUPPLIES 18.79
BECKER, CAROLE OTHER CONTRACTUAL SERVICES 69.17
BERNDT ELECTRIC SERVICE EQUIPMENT MTCE SERVICE 273.88
BERTELSON OFFICE PRODUCTS OFFICE SUPPLIES 26.67
BETH EL YOUTH DEPARTMENT DEPOSITS PAYABLE 60.00
BETTER ROADS MAGAZINE SUBSCRIPTIONS/MEMBERSHIPS 40.00
BIFFS INC GENERAL SUPPLIES 122.42
BOBS PERSONAL COFFEE SERVICE GENERAL SUPPLIES 24.99
BOYER TRUCK PARTS EQUIPMENT PARTS (137.49)
BRADY, JOHN PLUMBING 57.00
BROADWAY RENTAL RENTAL EQUIPMENT (1.66)
BUDIG, SUSAN PROGRAMMING 8.00
CALHOUN TOWERS APARTMENTS RADIO COMMUNICATIONS 300.00
CAPITOL COMMUNICATIONS EQUIPMENT MTCE SERVICE 397.80
CAREER TRACK MS2 TRAINING/CONFERENCES/SCHOOLS 79.00
CARTRIDGE CARE EQUIPMENT MTCE SERVICE 138.03
CLEMENT COMMUNICATIONS SUBSCRIPTIONS/MEMBERSHIPS 269.88
COLLINS COMMUNICATIONS EQUIPMENT MTCE SERVICE 1,472.80
CONSTRUCTION BULLETIN MAGAZINE LEGAL NOTICES 377.00
CORNELIUS, CHASE DEPOSITS PAYABLE 60.00
CUMMINS NORTH CENTRAL INC EQUIPMENT PARTS 0.00
CURTIS 1000 INC GENERAL SUPPLIES 866.64
DAKOTA CO TECH COLLEGE TRAINING/CONFERENCES/SCHOOLS 55.00
DALCO CLEANING/WASTE REMOVAL SUPPLY 126.82
DAYTON'S/TARGET GENERAL SUPPLIES 27.65
DELEGARD TOOL CO GENERAL SUPPLIES (65.54)
ELVERUM, KERSTEN DEPOSITS PAYABLE 45.24
ERICKSON, DAVID OTHER CONTRACTUAL SERVICES 48.30
80
FACTORY MOTOR PARTS COMPANY EQUIPMENT PARTS (15.67)
FAHNING, MARK MILEAGE-PERSONAL CAR 155.35
FLANNIGAN, JANE OTHER CONTRACTUAL SERVICES 100.00
FLORA, JOHN G SUBSCRIPTIONS/MEMBERSHIPS 10.00
FLOYD TOTAL SECURITY GENERAL SUPPLIES 36.76
FOSTER, TODD TRAINING/CONFERENCES/SCHOOLS 30.00
FOWLER ELECTRIC COMPANY EQUIPMENT PARTS 15.54
FREEWAY RADIATOR SERVICE EQUIPMENT MTCE SERVICE 349.32
G & K SERVICES CLEANING/WASTE REMOVAL SUPPLY 85.18
GENERAL SAFETY EQUIPMENT CORP EQUIPMENT PARTS (30.44)
GENUINE PARTS COMPANY EQUIPMENT PARTS 617.97
GRAINGER INC, W W BLDG/STRUCTURE SUPPLIES 36.39
HANCO CORPORATION EQUIPMENT PARTS 216.20
HARRIS, GAIL OTHER CONTRACTUAL SERVICES 28.33
HEALTH SERVICES OF NORTH AMERI PROFESSIONAL SERVICES 419.52
HEIMER, KEITH DEPOSITS PAYABLE 105.00
HENN CO TREASURER SUBSISTENCE SERVICE 5,992.98
HENNEPIN COUNTY PUBLIC WORKS D CLEANING/WASTE REMOVAL SERVICE 7,703.49
HILL, HAROLD INSPECTION-SINGLE/DOUBLE 25.00
HOBBS, RANDY HEATING 55.80
HODGDON, GREGG GENERAL SUPPLIES 300.00
HOME HARDWARE GENERAL SUPPLIES 38.29
HOPKINS COMMUNITY EDUCATION DEPOSITS PAYABLE 401.91
HOPKINS SCHOOL DISTRICT 270 DEPOSITS PAYABLE 502.69
ICI DELUX PAINT CENTERS OTHER IMPROVEMENT SUPPLIES 235.73
IMC SALT INC OTHER IMPROVEMENT SUPPLIES 10,218.03
INACOM INFORMATION SYSTEMS COMPUTER SUPPLIES 424.84
INTEGRITY MUTUAL INSURANCE BUILDINGS & STRUCTURES 62.00
IOS CAPITAL RENTAL EQUIPMENT 1,847.79
J H LARSON COMPANY BLDG/STRUCTURE SUPPLIES 284.58
JAVNER, JOHN B MILEAGE-PERSONAL CAR 101.73
JOHNSON PAPER & SUPPLY CO. DEPOSITS PAYABLE 320.49
JOHNSON, MILLIE OTHER CONTRACTUAL SERVICES 32.00
JUSTUS LUMBER COMPANY BLDG/STRUCTURE SUPPLIES (12.46)
KARL, BETTY OTHER CONTRACTUAL SERVICES 76.25
KNOX LUMBER COMPANY GENERAL SUPPLIES 222.14
LANGEFELS, DOUGLAS MILEAGE-PERSONAL CAR 70.53
LOGIS COMPUTER SERVICES 52,453.17
LUBRICATION TECHNOLOGIES INC LUBRICANTS/ADDITIVES 9,800.04
LYLE SIGNS INC OTHER IMPROVEMENT SUPPLIES 16,450.74
M P S A TRAINING/CONFERENCES/SCHOOLS 60.00
M R P A TRAINING/CONFERENCES/SCHOOLS 160.00
MAAO MEMBERSHIP COORDINATOR TRAINING/CONFERENCES/SCHOOLS 330.00
MACQUEEN EQUIP CO EQUIPMENT MTCE SERVICE 7,189.59
POSTMASTER POSTAGE 2,645.97
MAMA-LMC LABOR RELATIONS SVC MEETING EXPENSE 16.00
MC DONALD, MARK INSPECTION-SINGLE/DOUBLE 25.00
MC DONELL, MARTHA DEPOSITS PAYABLE 34.04
MC HUGH, JOHN T MEETING EXPENSE 89.04
81
METRO ATHLETIC SUPPLY GENERAL SUPPLIES 13,550.47
METRO SYSTEMS NON-CAPITAL EQUIPMENT 439.10
METROCALL TELEPHONE 7.24
MEYER, CHARLES TRAINING/CONFERENCES/SCHOOLS 94.79
MINESAFETY APPLIANCES CO TRAINING/CONFERENCES/SCHOOLS 500.00
MINUTEMAN PRESS PRINTING & PUBLISHING 331.81
MN CHAPTER OF IAPMO SUBSCRIPTIONS/MEMBERSHIPS 50.00
MN DEPT OF HEALTH OTHER CONTRACTUAL SERVICES 17,622.00
MN DEPT OF REVENUE LICENSES/TAXES 50.00
MORGAN, PAM LICENSES/TAXES 127.74
MTI DISTRIBUTING CO TRAINING/CONFERENCES/SCHOOLS 165.00
MYERS TIRE SUPPLY COMPANY EQUIPMENT PARTS (20.77)
NELSON, CHRIS MILEAGE-PERSONAL CAR 10.88
NEW BRIGHTON PARKS & REC TRAINING/CONFERENCES/SCHOOLS 20.00
NORTHERN EQUIPMENT PARTS 117.93
NORTHERN LIGHTS TRAVEL TRAINING/CONFERENCES/SCHOOLS 275.50
NRG DISTRIBUTORS GENERAL SUPPLIES 37.00
NYSTROM PUBLISHING POSTAGE 131.95
OFFICE DEPOT OFFICE SUPPLIES 342.98
PARTNERS IN PERSONNEL OTHER CONTRACTUAL SERVICES 1,260.00
PARTS PLUS EQUIPMENT PARTS 352.90
PERF PUBLICATIONS GENERAL SUPPLIES 82.00
PHYSIO CONTROL CORP EQUIPMENT MTCE SERVICE 47.68
PRAXAIR DISTRIBUTION INC. GENERAL SUPPLIES 102.07
PRESTIGE LINCOLN MERCURY EQUIPMENT PARTS 15.21
PRINTERS SERVICE EQUIPMENT MTCE SERVICE 56.60
QUANTERRA INC PROFESSIONAL SERVICES 5,050.00
QUEST ENGINEERING INC EQUIPMENT PARTS 54.26
RAINBOW FOODS TRAINING/CONFERENCES/SCHOOLS 109.90
RANDY'S SANITATION INC GARBAGE/REFUSE SERVICE 3,016.32
RAPID GRAPHICS & MAILING DEPOSITS PAYABLE 303.52
REINITZ, TRUDY DEPOSITS PAYABLE 67.32
RELIABLE OFFICE SUPPLIES 142.56
RESCUE ONE EQUIPMENT PARTS 2,024.00
RIGID HITCH INCORPORATED EQUIPMENT PARTS (57.48)
ROGERS ENTERPRISES INC MOTOR FUELS 28.05
SA-AG INC OTHER IMPROVEMENT SUPPLIES 1,002.13
SAMPSON MILLER ADVERTISING GENERAL SUPPLIES 8.84
SEARS & ROEBUCK CO EQUIPMENT PARTS 100.69
SIMPLEX TIME RECORDER CO EQUIPMENT MTCE SERVICE 419.40
SKILLPATH SEMINARS TRAINING/CONFERENCES/SCHOOLS 556.00
SNAP-ON TOOLS SMALL TOOLS 314.66
SONUS INTERIORS INC GENERAL SUPPLIES 86.00
SPS COMPANIES INC GENERAL SUPPLIES 126.86
ST JOHN, KEVIN INSPECTION-SINGLE/DOUBLE 25.00
ST LOUIS PARK TRUE VALUE EQUIPMENT PARTS 5.11
ST. PAUL PLUMBING & HEATING CO BUILDING MTCE SERVICE 231.95
STREICHER'S EQUIPMENT PARTS 148.94
SUBURBAN FEED & SUPPLY GENERAL SUPPLIES 14.26
82
SUBURBAN PROPANE MOTOR FUELS 54.29
SUN NEWSPAPERS LEGAL NOTICES 208.00
TIMBER CREST CONSTRUCTION OTHER CONTRACTUAL SERVICES 8,900.00
TNC INDUSTRIES INC HEATING 383.00
TSURUTANI, DIANE PROGRAMMING 8.00
U S WEST COMMUNICATIONS TELEPHONE 129.95
UNIFORMS UNLIMITED GENERAL SUPPLIES 45.95
VAESSEN COMPANY, JAMES J EQUIPMENT MTCE SERVICE 31.77
VIKING OFFICE PRODUCTS OFFICE SUPPLIES 121.85
VISU-SEWER CLEAN & SEAL INC PROFESSIONAL SERVICES 10,008.24
VOSS LIGHTING OTHER IMPROVEMENT SUPPLIES 333.86
WALSER FORD EQUIPMENT PARTS 544.63
WARNER INDUSTRIAL SUPPLY BLDG/STRUCTURE SUPPLIES 165.81
WATSON CO INC CONCESSION SUPPLIES 842.24
WHOLESALE IMPRINTS DEPOSITS PAYABLE 508.25
WM H MC COY PETROLEUM FUELS MOTOR FUELS 347.63
WOLF CAMERA INC GENERAL SUPPLIES 5.88
ZEE MEDICAL SERVICE GENERAL SUPPLIES (7.67)
ZIEGLER INC EQUIPMENT PARTS 1,055.47
ZIP PRINTING DEPOSITS PAYABLE 662.54
ZIP SORT OTHER CONTRACTUAL SERVICES 97.96
205,616.20
March 12, 1999
VENDOR NAME DESCRIPTION AMOUNT
ADVANTA BANK CORP OTHER CONTRACTUAL SERVICES 97.45
ADVANTAGE PAPER OFFICE SUPPLIES 179.24
AIRTOUCH CELLULAR TELEPHONE 1,063.76
ALBINSONS OFFICE SUPPLIES 15.78
ALLEN & ASSOCIATES PROFESSIONAL SERVICES 300.00
AMERICAN PLANNING ASSOCIATION TRAINING/CONFERENCES/SCHOOLS 600.00
ANCHOR PAPER CO GENERAL SUPPLIES 881.43
APACHE GROUP OF MINNESOTA OTHER IMPROVEMENT SUPPLIES 668.39
ARAMARK UNIFORM CORPORATE ACCT GENERAL SUPPLIES 569.18
ASSN OF RECYCLING MANAGERS INC SUBSCRIPTIONS/MEMBERSHIPS 20.00
AUTOMATIC SYSTEMS INC EQUIPMENT MTCE SERVICE 1,200.00
AWD COOLERS OF MINNESOTA CONCESSION SUPPLIES 86.27
BACHMANS BUILDING MTCE SERVICE 107.57
BATTERIES PLUS GENERAL SUPPLIES 253.44
BECK, ULRIC PROFESSIONAL SERVICES 125.00
BERG, LEON PROFESSIONAL SERVICES 125.00
BERTELSON OFFICE PRODUCTS OFFICE SUPPLIES 43.30
BOBS PERSONAL COFFEE SERVICE GENERAL SUPPLIES 278.40
BOYER TRUCK PARTS EQUIPMENT PARTS (137.02)
BRAGER INC OFFICE FURNITURE & EQUIPMENT 690.00
BRAUN INTERTEC CORPORATION PROFESSIONAL SERVICES 1,258.00
BROADWAY RENTAL RENTAL EQUIPMENT (1.66)
BROWNSTEIN, JOANNA MILEAGE-PERSONAL CAR 30.58
83
BURROWS, KELLI OTHER ADVERTISING 5,463.45
CAPITOL COMMUNICATIONS EQUIPMENT MTCE SERVICE 377.00
CHEROKEE POWER EQUIPMENT CO EQUIPMENT PARTS 31.35
CITY OF ST LOUIS PARK BUILDINGS & STRUCTURES 13.41
CLARKLIFT OF MINNESOTA INC TRAINING/CONFERENCES/SCHOOLS 860.00
COLICH & ASSOCIATES PROFESSIONAL SERVICES 12,122.65
COLLINS LIMITED, LEE OFFICE SUPPLIES 54.95
COMM CENTER RADIO COMMUNICATIONS 176.79
COOK, RONALD PROFESSIONAL SERVICES 125.00
CP LIMITED OTHER CONTRACTUAL SERVICES 101.53
CRILEY, KATHI L GENERAL SUPPLIES 153.93
CUMMINS NORTH CENTRAL INC EQUIPMENT PARTS 4,928.42
CUSTOM PRODUCTS & SERVICES OTHER CONTRACTUAL SERVICES 3,908.50
DALCO CLEANING/WASTE REMOVAL SUPPLY 371.56
DAS MANUFACTURING INC DEPOSITS PAYABLE 22.70
DAYTON'S/TARGET GENERAL SUPPLIES 61.04
DELEGARD TOOL CO GENERAL SUPPLIES (65.54)
DINN BROS INC GENERAL SUPPLIES 640.69
DONAHUE, BEVERLY PROFESSIONAL SERVICES 125.00
ENGINEERING REPRO SYSTEMS GENERAL SUPPLIES 37.07
EPA AUDIO VISUAL INC GENERAL SUPPLIES 91.77
EVERGREEN LAND SERVICES CO PROFESSIONAL SERVICES 1,667.61
FACTORY MOTOR PARTS COMPANY EQUIPMENT PARTS (15.67)
FEDERAL EXPRESS CORP POSTAGE 25.85
FIRST CHOICE BLDG/STRUCTURE SUPPLIES 4,521.94
GENERAL ELECTRIC COMPANY EQUIPMENT MTCE SERVICE 86.95
GENERAL SAFETY EQUIPMENT CORP EQUIPMENT PARTS (30.44)
GILL, ROBERT TRAINING/CONFERENCES/SCHOOLS 209.07
GIWOYNA, NANCY MILEAGE-PERSONAL CAR 45.44
GRAINGER INC, W W GENERAL SUPPLIES 84.01
HARSTAD, CARL R INSPECTION-SINGLE/DOUBLE 25.00
HASKOVITZ, HAROLD & SHIRLEY PROFESSIONAL SERVICES 600.00
HASLERUD, CARRIE GENERAL SUPPLIES 70.44
HAWKINS WATER TREATMENT GROUP CLEANING/WASTE REMOVAL SUPPLY 1,874.12
HENN CTY CHIEFS OF POLICE ASSN SUBSCRIPTIONS/MEMBERSHIPS 80.00
HENNEPIN COUNTY TREASURER OTHER CONTRACTUAL SERVICES 416.93
HOME DEPOT GENERAL SUPPLIES 27.59
HOME HARDWARE GENERAL SUPPLIES 360.32
HUIRAS, SHIRLEY OFFICE SUPPLIES 162.62
HYDRO SUPPLY COMPANY OTHER IMPROVEMENT SUPPLIES 1,449.25
I A P M O SUBSCRIPTIONS/MEMBERSHIPS 200.00
ICI DELUX PAINT CENTERS BLDG/STRUCTURE SUPPLIES 227.06
IKON OFFICE SOLUTIONS OFFICE SUPPLIES 76.37
IMC SALT INC OTHER IMPROVEMENT SUPPLIES 720.39
INACOM INFORMATION SYSTEMS OFFICE FURNITURE & EQUIPMENT 413.73
INSIGHT NEWS INC OTHER ADVERTISING 156.92
INTERSTATE DETROIT DIESEL EQUIPMENT MTCE SERVICE 74.00
IOS CAPITAL RENTAL EQUIPMENT 446.24
J H LARSON COMPANY EQUIPMENT PARTS 1,473.01
84
JUSTUS LUMBER COMPANY BLDG/STRUCTURE SUPPLIES 55.01
KAMPS & CRAVEN PROFESSIONAL SERVICES 100.00
KANSAS STATE BANK OF MANHATTAN CAPITALIZED INTEREST 1,994.31
KROPP, DONALD PROFESSIONAL SERVICES 125.00
L M C INSURANCE TRUST OTHER CONTRACTUAL SERVICES 1,250.00
LAKE COUNTRY CHAPTER-ICBO TRAINING/CONFERENCES/SCHOOLS 405.00
LAWSON PRODUCTS INC SMALL TOOLS 44.47
LOGIS COMPUTER SERVICES 28,335.01
LOWELLS AUTOMOTIVE OTHER IMPROVEMENT SUPPLIES 347.64
M A C T A SUBSCRIPTIONS/MEMBERSHIPS 638.00
M R P A SUBSCRIPTIONS/MEMBERSHIPS 917.00
MAIL BOXES ETC # 1236 MOTOR VEHICLE PROP DAMAGE INS 184.41
MASTERSON PERSONNEL INC PROFESSIONAL SERVICES 757.50
MASWCD GENERAL SUPPLIES 50.47
MC BRIDE, KATHLEEN MEETING EXPENSE 262.77
MCM ELECTRONICS GENERAL SUPPLIES 95.00
METRO SYSTEMS NON-CAPITAL EQUIPMENT 3,585.63
METROCALL GENERAL SUPPLIES 18.79
MIDWEST MAILING SYSTEMS INC PROFESSIONAL SERVICES 10.56
MINN DEPT OF ADMINISTRATION RADIO COMMUNICATIONS 3,413.39
MINN REAL ESTATE JOURNAL SUBSCRIPTIONS/MEMBERSHIPS 130.00
MINNEGASCO BUILDINGS & STRUCTURES 40.21
MINNESOTA CONWAY GENERAL SUPPLIES 70.00
MINNESOTA WOMEN'S PRESS INC OTHER ADVERTISING 178.50
MINUTEMAN PRESS PRINTING & PUBLISHING 126.50
MN PIPE & EQUIPMENT OTHER IMPROVEMENT SUPPLIES 772.83
MPLS DEPT OF HEALTH/FAMILY SUP OTHER CONTRACTUAL SERVICES 108.00
MYERS TIRE SUPPLY COMPANY EQUIPMENT PARTS (20.77)
NSP CO ELECTRIC SERVICE 9,488.03
OFFICE DEPOT OFFICE SUPPLIES 438.04
OFFICE MAX OFFICE SUPPLIES 220.86
PACZKOWSKI, MICHAEL PROFESSIONAL SERVICES 550.00
PAGE ELECTRICAL CONTRACTING IN EQUIPMENT MTCE SERVICE 357.50
PALMS BAKERY MEETING EXPENSE 78.86
PANNING, CRAIG GENERAL SUPPLIES 381.24
PARK PET HOSPITAL OTHER CONTRACTUAL SERVICES 639.00
PARKLYNN BUILDERS COMPANY OTHER CONTRACTUAL SERVICES 9,269.00
PARTNERS IN PERSONNEL OTHER CONTRACTUAL SERVICES 204.75
PERF PUBLICATIONS GENERAL SUPPLIES 24.45
POMMER MFG CO INC GENERAL SUPPLIES 408.10
POWERPHONE INC TRAINING/CONFERENCES/SCHOOLS 398.00
PRAXAIR DISTRIBUTION INC. GENERAL SUPPLIES 78.58
PUMP & METER SERVICE BLDG/STRUCTURE SUPPLIES 28.98
QUILL CORPORATION OFFICE SUPPLIES 283.75
RAINBOW FOODS SUBSISTENCE SUPPLIES 68.73
REAMER, JOAN TRAINING/CONFERENCES/SCHOOLS 680.76
RIGID HITCH INCORPORATED EQUIPMENT PARTS (57.48)
ROBICHON'S UNREALIZED REVENUE 150.00
SECURITYLINK FROM AMERITECH OTHER CONTRACTUAL SERVICES 30.30
85
SENIOR COMMUNITY SERVICES OTHER CONTRACTUAL SERVICES 10,000.00
SHERATON MIDWAY HOTEL TRAINING/CONFERENCES/SCHOOLS 50.00
SIGN IMAGES BLDG/STRUCTURE SUPPLIES 23.00
SMITH, SHANNON DEPOSITS PAYABLE 100.00
SPS COMPANIES INC EQUIPMENT PARTS 61.38
ST PAUL PIONEER PRESS OTHER ADVERTISING 723.98
STAR TRIBUNE OTHER ADVERTISING 2,741.00
STRAND MFG COMPANY EQUIPMENT PARTS 520.25
SUBURBAN PROPANE MOTOR FUELS 72.04
SUBURBAN UTILITY SUPERINTENDEN SUBSCRIPTIONS/MEMBERSHIPS 120.00
SUN NEWSPAPERS DEPOSITS PAYABLE 1,750.60
SYSTEMS SUPPLY INC OFFICE SUPPLIES 224.40
TABOR, STEVEN AND SHARON PROFESSIONAL SERVICES 550.00
TAUTGES REDPATH & CO LTD PROFESSIONAL SERVICES 218.75
TKDA OTHER IMPROVEMENT SERVICE 361.50
TWIN CITY OPTICAL CO GENERAL SUPPLIES 71.60
TWIN CITY SAW & SERVICE CO EQUIPMENT PARTS 89.99
U S WEST COMMUNICATIONS TELEPHONE 133.04
UNITED PAYPHONE NETWORK BUILDING MTCE SERVICE 79.63
VIKING INDUSTRIAL CENTER SMALL TOOLS 139.26
VIKING OFFICE PRODUCTS OFFICE SUPPLIES 173.30
VOELKER, STACY M TRAINING/CONFERENCES/SCHOOLS 132.98
W & W GENERATOR REBUILDERS EQUIPMENT PARTS 265.14
WASTE MANAGEMENT-BLAINE CLEANING/WASTE REMOVAL SERVICE 129,717.86
WATSON CO INC CONCESSION SUPPLIES 296.82
WEST WELD GENERAL SUPPLIES 200.41
WM H MC COY PETROLEUM FUELS OTHER IMPROVEMENT SUPPLIES 40.47
WOLF CAMERA INC GENERAL SUPPLIES 120.03
ZD JOURNALS SUBSCRIPTIONS/MEMBERSHIPS 59.00
ZEE MEDICAL SERVICE GENERAL SUPPLIES (7.67)
ZIP SORT OTHER CONTRACTUAL SERVICES 281.75
270,531.32
March 10, 1999
VENDOR NAME DESCRIPTION AMOUNT
GREAT WEST LIFE & ANNUITY INS DENTAL INSURANCE 58.00
58.00
March 10, 1999
VENDOR NAME DESCRIPTION AMOUNT
86
CARON, CHARLES WORKERS COMPENSATION INSURANCE 7.99
COPYMED INC WORKERS COMPENSATION INSURANCE 8.77
EMERGENCY PHYSICIANS WORKERS COMPENSATION INSURANCE 374.23
GROUP HEALTH PLAN INC WORKERS COMPENSATION INSURANCE 219.19
METHODIST HOSPITAL WORKERS COMPENSATION INSURANCE 464.52
ORTHOPAEDIC CONS. WORKERS COMPENSATION INSURANCE 124.33
PARK NICOLLET MEDICAL CENTER WORKERS COMPENSATION INSURANCE 645.00
THOMPSON, JIM LEAVE WITH PAY 203.87
WEST SUBURBAN PATHOLOGY WORKERS COMPENSATION INSURANCE 486.62
2,534.52
March 12, 1999
VENDOR NAME DESCRIPTION AMOUNT
AETNA LIFE INSURANCE & ANNUITY DEDUCTIONS PAYABLE 728.68
COMMISSIONER OF REVENUE DEDUCTIONS PAYABLE 203.00
FLANNERY CONSTRUCTION INC OTHER CONTRACTUAL SERVICES 199,126.53
GREAT-WEST LIFE & ANNUITY DEDUCTIONS PAYABLE 3,533.00
I.U.O.E. LOCAL NO 49 DEDUCTIONS PAYABLE 1,648.65
ICMA RETIREMENT TRUST-401 DEDUCTIONS PAYABLE 245.98
ICMA RETIREMENT TRUST-457 DEDUCTIONS PAYABLE 12,246.29
INTERNAL REVENUE SERVICE DEDUCTIONS PAYABLE 645.00
LAW ENFORCEMENT LABOR SERVICES DEDUCTIONS PAYABLE 1,782.00
MINNESOTA MUTUAL LIFE DEDUCTIONS PAYABLE 746.00
MN CHILD SUPPORT PAYMENT CENTE DEDUCTIONS PAYABLE 1,840.41
MN STATE RETIREMENT SYSTEM DEDUCTIONS PAYABLE 1,790.00
PARK NATIONAL BANK DEDUCTIONS PAYABLE 94,635.98
PERA DEDUCTIONS PAYABLE 45,291.99
PERA FIREMEN'S RETIREMENT ASSO DEDUCTIONS PAYABLE 3,329.18
PERA POLICE RETIREMENT ASSOC DEDUCTIONS PAYABLE 8,536.95
SLP ASSOC OF FIREFIGHTERS-LOCA DEDUCTIONS PAYABLE 1,005.04
SLP CREDIT UNION DEDUCTIONS PAYABLE 30,006.36
U S BANK BOND PRINCIPAL 1,638,832.86
USCM / MIDWEST DEDUCTIONS PAYABLE 6,806.16
2,052,980.06
87
City of St. Louis Park
City Council Agenda Item #11a
Meeting of March 15, 1999
11a. Bid Tabulation: One (1) Overcenter Articulating Aerial Device for Tree
Trimming
This report considers rejecting all bids received for the purchase and installation of
one(1) new 1999 Overcenter Articulating Aerial Device for tree trimming.
Recommended
Action:
Motion to reject all bids and readvertise for this equipment.
Background: Proposals were received on February 23, 1999, for the purchase and installation
of One (1) new 1999 Overcenter Articulating Aerial Device for Tree Trimming as provided in
the 1999 Capital Equipment Replacement Fund.
An advertisement for bids was published in the St. Louis Park Sun-Sailor on February 17, 1999.
Three (3) bid packages were issued to vendors throughout the metropolitan area. A summary of
the bid results is as follows:
Vendor Net Purchase Price
Truck Utilities & Manufacturing Co. Inc. $ 53,377.80
ABM Equipment $ Supply, Inc. $ 61,710.36
Dueco Inc. $ 62,802.00
All bids received deviated from the specifications to some degree. Staff considers all the
deviations to be minor or insignificant and all of the equipment bid was acceptable for our
intended purposes.
Discussion: In reviewing the bids with the City Attorney, it is unclear whether these deviations
could have materially advantaged the low bidder or disadvantaged the other bidders. To comply
with bid laws, the City Attorney recommended we reject all bids, revise the equipment
specifications, and readvertise for this equipment. This will delay equipment acquisition four (4)
to six (6) weeks but this is acceptable. Staff supports the City Attorney recommendation to reject
all bids and readvertise for this equipment.
Prepared By: Michael P. Rardin, Public Works
Approved By: Charles W. Meyer, City Manager
N:\GROUP\PW\AGENDA\BTaerial.doc
88
City of St. Louis Park
City Council Agenda Item # 11b*
Meeting of March 15, 1999
*11b. 1999 Arbotect Injection Contract
The City annually solicits bids for a program designed to protect the urban forest
through the injection of Arbotect 20-S, a chemical fungicide which effectively
inoculates American elms from infestation of Dutch Elm Disease. By securing a
price which is obtained through the competitive bidding process, the City can offer
residents a highly competitive rate for the injection of trees on private property
while also meeting the statutory requirements for the solicitation of bids for the
injection of trees on public property.
Recommended
Action:
Motion to designate Rainbow Tree Care, Inc. as the lowest
responsible bidder and to authorize execution of a contract for
the 1999 Arbotect 20-S Elm injection program at a cost of $7.73
per diameter inch.
Background: Since the inception of the program, in 1990, the City has promoted public
participation in a program designed to proactively treat healthy American elms with specialized
chemical injections of Arbotect 20-S in an effort to preserve the community’s urban forest.
When this chemical is properly applied in an on-going three-year cycle, it effectively prevents the
infestation of Dutch Elm Disease in approximately 99% of the treated trees. Since the program’s
inception, the City has subsidized more than 3000 tree injections, and during that same period the
number of trees being infested with Dutch Elm Disease has continued to decline on an annual
basis.
As in previous years, the City is expecting more than 300 requests for tree injections. The City
subsidizes 40% of the cost for trees on private property and 60% of the cost for trees on public
boulevards, which abut private property. The net cost of this program is expected to be
approximately $30,000, which is included in the 1999 Grounds and Natural Resources budget.
Bid Analysis: Bid packages for the 1999 Arbotect 20-S Elm Injection Program were mailed out
in late February to three tree firms. Bids were opened February 25, 1999 at City Hall. Only one
firm submitted a responsive bid, with the amount shown as follows:
Rainbow Tree Care $7.73 per diameter inch
89
The apparent low bid is a $2,300 decrease from 1998. When compared to the current market for
homeowners contracting Arbotect injections individually through private tree firms, the City’s
1999 cost for injections would be approximately one half of the prevailing rates. It appears that
the City’s bid, based upon a volume price, is extremely competitive. Since the inception of the
program, Rainbow Tree Care has conscientiously and successfully performed all the City’s
Arbotect injection contracts.
Prepared by: James Vaughan, Manager of Grounds and Natural Resources
Cynthia Walsh, Director or Parks and Recreation
Approved by: Charles W. Meyer, City Manager
90
City of St. Louis Park
City Council Agenda Item # 11c*
Meeting of March 15, 1999
*11c. 1999 Dutch Elm Disease Tree Removal Bids
The City annually solicits bids for the removal and disposal of American Elm trees
infested with Dutch Elm Disease (DED). By securing a price which is attained
through the competitive bidding process, the City can offer residents a guaranteed
rate for the removal of diseased trees on private property, while also meeting the
statutory requirements for the solicitation of bids for the removal of diseased trees
on public property.
Recommended
Action:
Motion to designate Emery’s Tree Service, Inc. as the lowest
responsible bidder, and authorize execution of a contract for the
1999 Dutch Elm Disease Tree Removal Program in an amount
not to exceed $60,359.34.
Background: The City has been partially subsidizing the removal of diseased trees on private
property for more than 20 years. During the initial phases, funding was provided through the
Community Development Block Grant Program and subsidies were established at a 50% level.
When CDBG guidelines were altered (approximately 11 years ago) the removal of diseased trees
was no longer fundable. As a result, the City’s subsidy program was stepped back over the
course of five years until it reached the current level (no cash subsidy) at the end of 1995.
The City’s role in this process is: to handle all paperwork (including official notices); bill the
homeowners; establish a timely schedule for the removals and provide a follow-up inspection.
As in previous years, an updated brochure explaining the City’s removal program has been
prepared and will be distributed to all affected property owners at the time their diseased trees are
identified by staff.
The 1999 DED bids reflect projected costs for the removal of 225 average-size private trees and
10 selected public trees which cannot be removed by City crews. The entire cost for private tree
removals will be reimbursed by property owners.
The approved bid prices will also be used to calculate costs in cases where property owners
refuse to comply with the official removal notice. In all other cases, homeowners will still be
allowed to solicit their own private bids and may choose to have the work performed by a
different licensed contractor at their expense.
91
Bid Analysis: Bid packages for the 1999 DED Tree Removal contract were mailed out in early
February to eight tree firms. Bids were opened on February 26, 1999 at City Hall. Three bids
were subsequently received in the amounts as follows:
Emery’s Tree Service, Inc. $ 60,359.34
Miller Tree & Landscaping, Inc. $ 62,370.00
Asplundh Tree Expert Co., Inc. $ 71,730.00
The City’s bid is extremely competitive and Emery’s Tree Service, Inc. has conscientiously and
successfully performed four of the City’s diseased tree removal contracts.
Prepared by: James Vaughan, Manager of Grounds and Natural Resources
Cynthia Walsh, Director of Parks and Recreation
Approved by: Charles W. Meyer, City Manager
92
City of St. Louis Park
City Council Agenda Item #11d*
Meeting of March 15, 1999
*11d. Westwood Hills Nature Center Boardwalks
This report considers the replacement of two, 20-year-old floating boardwalk structures
with new steel-framed structures. Sections of existing trail leading to these two
structures will be converted to provide accessibility.
Recommende
d Action:
Motion to adopt the attached resolution accepting this report,
establishing the project, approving plans and specifications, and
authorizing receipt of bids.
Background: The Marsh Trail at Westwood Hills Nature Center is approximately 1.6 miles in
length and contains 5 floating boardwalks as part of the trail system. Four were constructed by
Tree Trust (summer youth employment) in the late 1970’s and one was constructed by Tree Trust
in 1987. The four older structures are now 20 years old and in need of systematically being
replaced.
Design Considerations: The current boardwalk construction consists of wooden frames and
decking, marlin-clad rope railing, and hollow drum floats. The new construction will consist of
steel frames, wooden decking, wooden railing where applicable, and foam-filled floats. Due to
the lake fluctuation levels, a floating design is necessary. The new design will incorporate a
contiguous walking surface, eliminating the current hinged system which presents uneven
surfaces for walking.
The plans and specifications were prepared by Howard R. Green Company. If the Council would
like to review these documents, they will be available by calling Cindy Walsh or Doug
Langefels.
Financial Considerations: The City was awarded a matching (up to $50,000) reimbursement
Outdoor Recreation grant from the Minnesota Department of Natural Resources to partially fund
this project. Since the bid will be more than $100,000, a 10-day advertisement period is
required.
Following is a summary of the estimated costs and revenue sources:
Estimated Costs:
Consulting Engineering Fees $ 2,000
Construction materials for Floating Walkways $ 65,000
Construction materials for Dry Land Walkways (accessibility) $ 15,000
Labor, outside $ 15,000
Disposal of old materials $ 10,000
93
TOTAL $ 107,000
Revenue Sources
1999-2000 DNR Outdoor Recreation Grant $ 50,000
1999 Park Improvement Fund 57,000
TOTAL $ 107,000
Proposed Improvement Timetable:
Report to City Council March 15, 1999
Advertisement in Sun Sailor March 17, 1999
Advertisement in Construction Bulletin March 19, 1999
Bid Opening March 30, 1999
City Council approval of Bids April 5, 1999
Construction Time Frame June 1999 - August 2000
Feasibility: The project, as proposed herein, is necessary, cost effective, and feasible under the
conditions noted and at the costs estimated.
Attachments: Resolution
Prepared by: Doug Langefels, Recreation Program Manager
Cynthia S. Walsh, Director of Parks and Recreation
Approved by: Charles W. Meyer, City Manager
94
RESOLUTION NO. __________
RESOLUTION ACCEPTING THIS REPORT,
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR WESTWOOD NATURE CENTER BOARDWALK
WHEREAS, the City of St. Louis Park has received a matching grant from the
Minnesota Department of Natural Resources for $50,000.00 for the reconstruction of an existing
boardwalk at the Westwood Hills Nature Center; and
WHEREAS, the engineering firm of H.R. Green has developed plans and specifications
to reconstruct the boardwalk; and
WHEREAS, the Parks and Recreation Department intends to construct the boardwalk in
1999 through the combined efforts of volunteers, staff, and contracted services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The Recreation Program Manager’s Report regarding the replacement of the boardwalks
at Westwood Hills Nature Center is hereby accepted.
2. The proposed project is hereby established.
3. The project is hereby ordered.
4. The plans and specifications for the improvement have been prepared under the direction
of the Director of Parks and Recreation are approved.
5. The City Clerk shall prepare and cause to be inserted at least 10 days in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of
said improvement under said approved plans and specifications. No bids will be
considered unless sealed and filed with the City Clerk and accompanied by a cashier’s
check, bid bond, or certified check payable to the City for five (5) percent of the amount
of the bid.
6. The bids shall be tabulated by the Director of Parks and Recreation who shall report her
tabulation and recommendation to the City Council.
Attest: Adopted by the City Council March 15, 1999
City Clerk Mayor
Reviewed for Administration:
City Manager
95
City of St. Louis Park
City Council Agenda Item # 11e*
Meeting of March 15, 1999
*11e Authorization to advertise and receive bids for contract sealcoating of streets
during 1999.
This request is for authorization to advertise and receive bids for contract
sealcoating of public roadways.
Recommended
Action:
Motion to adopt the attached resolution, authorizing the
advertising and bidding of contract sealcoating for 1999.
Background: In the past the City has purchased aggregate and bituminous materials and
sealcoated streets in the City with City forces. As part of the preventive maintenance procedure
used to insure an adequate transportation system in St. Louis Park sealcoating has been a
technique used to aid in the longevity of pavement in the City.
Each year the City has sealcoated approximately 10 miles of pavement in an effort to extend the
life of the pavements. This schedule provides for a sealcoat of every street once every 10 years on
average.
Discussion: As the streets in the City have aged, pavement maintenance needs (specifically
patching) have been increasing. As a result, the pavement maintenance portion of the streets
budget has been increasing and will continue to increase to reflect this. In addition, the pavement
maintenance workload has increased to the point where City forces are no longer able to perform
all the necessary maintenance. In order to continue to adequately maintain City street pavements,
either additional staff is needed or some maintenance activities need to be contracted for.
Various activities that could be contracted for include sidewalk repairs, patching, sealcoating,
crackfilling/sealing, and sweeping. For numerous reasons, contracting for sealcoating services as
well as some sidewalk repairs will most closely match our overall needs and should be the most
effective course of action, both now and into the future.
A map showing the 1999 sealcoating areas is attached. The following schedule for this
work/project has been developed:
March 15 Authorize Advertisement and Receipt of Bids
March - April Advertise for Bids
April 13 Bid Opening
April 19 Award Bids
96
Estimated Cost: The cost of the 1999 sealcoating program is as follows:
Sealcoating $ 60,000.00
Contingency (10%) 6,000.00
Engineering & Administrative (12%) 7,200.00
Total $ 73,200.00
Feasibility: This work is budgeted for and will provide for the sealcoating of scheduled
pavements as described above during 1999.
Attachments: Resolution
Map of Sealcoat area
Prepared by: Scott Merkley, Public Works Coordinator
Reviewed by: Michael Rardin, Public Works Director
Approved by: Charles W. Meyer, City Manager
97
RESOLUTION NO. __________
RESOLUTION ACCEPTING THE DIRECTORS REPORT,
AUTHORIZATION TO ADVERTISE AND RECEIVE
BIDS FOR 1999 CONTRACT SEALCOATING
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Director of Public Works requesting authorization to advertise and receive bids for contract
sealcoating for 1999.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The report of the Director of Public Works regarding the advertisement and receiving of
bids for contract sealcoating is hereby accepted.
2. The advertising and receiving of bids for contract sealcoating is ordered.
3. The bids shall be tabulated by the Superintendent of Streets who through the Director of
Public Works shall report his tabulation and recommendations to City Council.
Attest: Adopted by the City Council March 15, 1999
City Clerk Mayor
Reviewed for Administration:
City Manager