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HomeMy WebLinkAbout2000/03/20 - ADMIN - Agenda Packets - City Council - Regular 1 AGENDA - CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA March 20, 2000 7:30 p.m. 7:00 p.m. - Economic Development Authority Meeting 1. Call to order 2. Presentation a. Proclamation – National Rental Month 3. Roll Call 4. Approval of Minutes a. City Coucil Minutes of March 6, 2000 Action: Corrections/amendments to minutes - Minutes approved as presented b. Study Session Minutes of February 14, 2000 Action: Corrections/amendments to minutes - Minutes approved as presented c. Study Session Minutes of February 28, 2000 Action: Corrections/amendments to minutes - Minutes approved as presented 5. Approval of agenda a. Consent agenda Note: All matters on consent (starred items) are considered to be routine and will be enacted by one motion approving all. There is no separate discussion of these items. If discussion is desired, the starred item will be moved to the regular agenda. Action: Motion to approve - Motion to delete item(s) b. Agenda Action: Motion to approve - Motion to add item(s) *c. Resolutions and Ordinances Action: By consent, waive reading of resolutions and ordinances 2 6. Public Hearing 6a. Mill City Tax Increment Finance District This report considers a resolution establishing the Mill City Tax Increment Financing District (a redevelopment district) within Redevelopment Project No. 1. Recommended Action: Motion to close the public hearing. Motion to adopt the resolution establishing the Mill City Tax Increment Financing District within Redevelopment Project No. 1 and adopting the Tax Increment Plan therefor. 6b. Public Hearing to consider allocation of Community Development Block Grant Funds – Year XXVI Resolution approving the projected use of $277,938 in 2000/2001 Urban Hennepin County CDBF Funds, reprogramming of $15,000 of 1998 Rehab Counseling/Home Maintenance Public Service Fund to 1998 Emergency Repair Program Fund and authorizing signature of Subrecipient Agreement with Hennepin County and any related Third Party Agreements. Recommended Action: Mayor to close the public hearing. Motion to adopt the Resolution approving projected use of funds for 2000 Urban Hennepin County Community Development Block Grant funds, reprogramming $15,000 of 1998 Rehab Counseling/Home Maintenance Public Service Fund to 1998 Emergency Repair Program Fund and authorizing signature of Subrecipient Agreement with Hennepin County and any related Third Party Agreements. 6c. Public Hearing – Hammer Residences, Inc. Joint Powers Agreement/Revenue Bond) The Public Hearing is to consider entering into a joint powers agreement for the purpose of issuing a revenue bond Recommended Action: Motion to approve attached resolution and enter into a Joint Powers agreement. 7. Petitions, Requests, Communications- None 8. Resolutions and Ordinances *8a. Change Order No. 4 to Contract No. 4066 with Howard R. Green Company for Professional Engineering Services 3 This report considers a request for Change Order No. 4 to Contract No. 4066 with Howard R. Green Company for professional engineering services on the Excelsior Boulevard Streetscape project. Recommended Action: Motion to adopt the attached resolution authorizing execution of Change Order No. 4 in the amount of $53,774.00 to Contract No. 4066 for Professional Engineering Services increasing the total contract amount from $543,708.00 to $597,482.00. *8b. CASE NO. 00-11-OM – Second Reading of Text Amendments to Official Map Second Reading of Amendment to Sections 14-405, 14-406, 14-408, 14-409, and 14-409.1 of the municipal code to allow staff to initiate amendments to the Official Map and to hold the public hearings on said amendments at the Planning Commission. Recommended Action: Motion to approve Second Reading of Ordinance to amend sections 14-405, 14-406, 14-408, 14-409, 14-409.1 of the Municipal Code related to the Official Map, approve summary ordinance and authorize summary publication. *8c. CASE NO. 00-06-Z - Zoning Ordinance Map Amendments Second reading of Zoning Ordinance Map Amendments to change designations for the following properties: • SE Quadrant of Texas and South Frontage Road of I-394 from R2 and R3 to C1 • Parcel at 4320 West 36 ½ Street from C2 to R4 • Parcels SW of Bass Lake from R3 to RC Recommended Action: Approve second reading of Zoning Ordinance Map amendments to bring the Zoning Map into conformance the Comprehensive Plan, Adopt Ordinances, approve summary Ordinances and authorize summary publication. *8d. CASE NO. 00-07-ZA - Zoning Ordinance Amendments Second reading of Zoning Ordinance Amendment to modify Section 14:7-2.C to prohibit any subdivision or administrative reduction of the size of land containing a non-conforming land use. Recommended Action: Approve second reading of Zoning Ordinance amendment modifying Section 14:7-2C, adopt Ordinance, and authorize summary publication. *8e. Resolution Authorizing Amendment of the Southwest Fire Mutual Aid Agreement 4 This resolution supports one change in participants of the Southwest Fire Mutual Aid Association Recommended Action: Motion to adopt a resolution approving the addition of the City of Minneapolis to the Southwest Fire Mutual Aid Association 9. Reports from Officers, Boards, Committees *a. Financial Report *b. Vendor Claims *c. Fire Civil Service Commission Minutes of February 7, 2000 Action: By consent, accept all reports for filing 10. Unfinished Business - None 11. New Business *11a. Authorizing Extending An Agreement Between the City of St. Louis Park and Sedgewick, James of Minnesota, Inc. for Workers Compensation Services This action authorizes the Mayor and City Manager to execute an agreement for workers compensation services with Sedgewick, James of Minnesota, Inc. Recommended Action: Motion to extend the contract for services for one year beginning January 1, 2000 and ending December 31, 2000. *11b. Approval of “Right-of-Way Permit and Facility Use Agreement” with Metricom, Inc. Authorization to enter into a right-of-way and facility use agreement between the City and Metricom, Inc. allowing Metricom to locate, place, attach, install, operate, and maintain Radios in the Public Right of Way on City or third party owned facilities. Recommended Action: Motion to approve the attached resolution authorizing execution of this agreement. 12. Miscellaneous 13. Claims, Appropriations, Contract Payments - None 14. Communications 15. Adjournment 5 Item # 4a UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA March 6, 2000 1. Call to Order Mayor J acobs called the meeting to order at 7:30 p.m. 2. Presentations a. Grant Award Presentation - Ted Mondale Ted Mondale and Karen Doer, Chair of Livable Communities Committee presented to the City of St. Louis Park, a Livable Communities Grant for Mixed-Use Development. They commended the City and staff for their work and for being a model to the region. b. 2000 Census Coral Ho, Chair of Hennepin County Census Advisory presented a brief update about Census 2000 and encouraged all St. Louis Residents to participate. 3. Roll Call The following Councilmembers were present at roll call: Jim Brimeyer, Ron Latz, Sue Sanger, Sue Santa, Robert Young, and Mayor Jeff Jacobs. Also present were the City Manager (Mr. Meyer); City Attorney (Mr. Scott); Community Development Director (Mr. Harmening); Planning Coordinator (Ms. Erickson); Civic TV Coordinator (Mr. Dunlap); and Recording Secretary (Ms. Olson). 4. Approval of Minutes The City Council minutes of February 22, 2000 were approved with a minor correction. 5. Approval of Agendas a. Consent Agenda. It was moved by Councilmember Latz, seconded by Councilmember Sanger, to approve the consent agenda with the removal of Item 11a. The motion passed 6-0. b. Agenda It was moved by Councilmember Latz, seconded by Councilmember Sanger, to approve the agenda with the addition of Item 11a. The motion passed 6-0. 6 c. Resolutions and Ordinances By consent, Council waived reading of resolutions and ordinances. 6. Public Hearings 6a. CASE NO. 00-10-OM - Amendment to Official Map to extend West 16th Street east of Park Place Boulevard Judie Erickson, Planning Coordinator presented a staff report and recommended approval of first reading. Ms. Erickson noted that staff intended to meet with Duke-Weeks Realty Corporation to engage in conversation about how their development could in fact happen given this right of way through the property. Chair Jacobs opened the public hearing. Dave Sellergren, Counsel for Duke-Weeks Realty Corporation, stated that Duke-Weeks was opposed to this map amendment. Duke-Weeks had conceived of a fairly intensive development in that area and were concerned that the 16th Street extension would go right through the heart of that area taking away developable land. The development would therefore need to be two higher story buildings with a smaller floor plate which were not as marketable and would require additional discussions with staff to figure out how this could be done. Chair Jacobs closed the public hearing subject to the Council to reopen it at a future time. Councilmember Sanger asked Mr. Sellergren how long would it take to do some additional planning to accommodate the map amendment. Mr. Sellergren indicated that there wasn’t any of this planning started to date so he wasn’t able to give Council a straight answer. Councilmember Latz asked about what was on the Duke-Weeks property to date. Mr. Sellergren indicated that there was surface parking and four relatively small office buildings of two to three stories which were in the plans to demolish. Mr. Sellergren introduced Audie Tarpley, Manager of Construction for the Twin Cities who was present. Councilmember Brimeyer asked if the Master Plan showed how traffic was going to move in the whole area. Mr. Sellergren stated that traffic had been analyzed and then reanalyzed in 1986-1987 when Ryan desired to build the shopping center and it showed that it was going to work and there was the I-394 Overlay Ordinance that required a traffic demand management plan. He stated that Parsons and SRF were currently re-examining all those numbers again. He believed it might be a good idea to get all these studies done for this location before it was decided that there was a need for this road. 7 Councilmember Sanger asked if there was any harm caused by delaying this issue. Ms. Erickson indicated there was no problem in delaying this issue. Mr. Scott, City Attorney stated that there was no problem with tabling this item indefinitely, but notice of a public hearing would have to be republished in the future. Councilmember Latz stated he would be interested in knowing how it would be anticipated that this map amendment would relieve traffic congestion on Highway I-394. Councilmember Sanger stated that she would like to see some analysis of how Duke-Weeks traffic study does or does not complement the findings of the most recent traffic study received. It was moved by Councilmember Sanger, seconded by Councilmember Young, to table the item for an indefinite period. The motion passed 6-0. 6b. CASE NO. 00-11-OM - Text Amendments to Official Map Judie Erickson, Planning Coordinator presented a staff report and recommended approval of first reading of ordinance to amend sections of the Official Map. Chair Jacobs opened the public hearing. Chair Jacobs closed the public hearing subject to the Council to reopen it at a future time. Councilmember Latz asked what the Planning Commission position was. Ms. Erickson stated that the Planning Commission receommended approval. Councilmember Sanger asked how the City provided notice to the current land owner when there was an official map designation change and also asked if the future buyer of the property would receive official notice that there is a map designation for the property. Ms. Erickson stated that there was a requirement in the ordinance that an offiicial notification mailed to the property owner within 10 days of the meeting, but there was not a 350 feet radius notice that was sent out. It was moved by Councilmember Latz, seconded by Councilmember Brimeyer, to approve First Reading of an Ordinance to amend sections 14-405, 14-406, 14-408, and 14-409 of the Municipal Code related to the Official Map and set second reading for March 20, 2000. The motion passed 6-0. 6c. Year 2000 Local Law Enforcement Block Grant Police Officer Drierer presented a staff report. Chair Jacobs opened the public hearing. Chair Jacobs closed the public hearing subject to the Council to reopen it at a future time. 8 Councilmember requested a list of members on the community advisiory board. It was moved by Councilmember Nelson, seconded by Councilmember Sanger, to approve the fund award. The motion passed 6-0. 7. Petitions, Requests, Communications - None 8. Resolutions and Ordinances 8a. Resolution Authorizing Renewal of Gambling Premises Permit for Animal Humane Society at Park Tavern Lounge, 2401 Louisiana Avenue S It was moved by Councilmember Latz, seconded by Councilmember Sanger, to approve the resolution authorizing renewal. The motion passed 6-0. 8b. CASE NO. 00-06-Z - Zoning Ordinance Map Amendments Judie Erickson, Planning Coordinator presented a staff report and reviewed the proposed rezoning to the following properties: - SE Quadrant of Texas and South Frontage Road of I-394 from R3 to C1 - Parcel at 4320 West 36 1/2 Street from C2 to R4 - Parcels SW of Bass Lake from R3 to RC Councilmember Sanger asked if any of the Parcels SW of Bass Lake were wetlands. Ms. Erickson stated that a floodplain analysis was completed and there was a floodplain up on the northern edge and then comes a long the side. She indicated that the City could not build in the floodplain unless a compensating storage area was provided. Mayor Jacobs asked if there was any redevelopment plan proposed for that area. Ms. Erickson stated that a site plan was done, but a developer has not been retained. Councilmember Young recommended that staff start pursuing a development on this property. It was moved by Councilmember Young, seconded by Councilmember Brimeyer, to approve first reading of Zoning Ordinance Map amendments to bring the Zoning Map into conformance the Comprehensive Plan and set second reading for March 20, 2000 The motion passed 6-0. 8c. CASE NO. 00-07-ZA - Zoning Ordinance Amendments Judie Erickson, Planning Coordinator presented a staff report and recommended approval of first reading of Zoning Ordinance amenement modifying Section 14:7-2C. It was moved by Councilmember Sanger, seconded by Councilmember Santa, to approve first reading of Zoning Ordinance amendment modifying Section 14:7-2C and set second reading for March 20, 2000. The motion passed 6-0. 8d. Establish Approval Process for Ownership Transfer of Cable Television Franchise - Time Warner/America On-line 9 Reg Dunlap, Civic TV Coordinater stated that Time Warner prefered the language “change control” rather than “transfer” as indicated in staff report. Councilmember Brimeyer asked what would happen if the City didn’t approve this item. Mr. Dunlap stated that that the City would have to have a good reason not to approve this item such as if owner was not in compliance with the Franchise, but approval usually does happen. Councilmember Brimeyer understood the legal requirement to approve this item, but would like to revisit this process and how it was regulated and what it means to the consumer public and regulatory authority. It was moved by Councilmember Santa, seconded by Councilmember Brimeyer, to set a public hearing to consider the change in control of ownership. The motion passed 6-0-1. Councilmember Latz abstained because his law firm has a law suit pending against the applicant. 9. Reports from Officers, Boards, Committees a. Vendor Claim Report By consent, Council accepted report for filing. 10. Unfinished Business - None 11. New Business 11a. Metropolitan Livable Communities Act - Livable Communities Demonstration Account Grant Agreement Councilmember Latz briefly highlighted the project that will demonstrate the transformation of Louisiana Court into a desirable area and expressed appreciatiation for the support of the Met Council. It was moved by Councilmember Latz, seconded by Councilmember Santa, to authorize execution of the Livable Communities Demonstration Account (LCDA) Grant Agreement by the Mayor and City Manager. The motion passed 5-1. Councilmember Young opposed. 11b. 2000 Dutch Elm Disease Tree Removal Bids By consent, Council authorized the Mayor and City Manger to execute the agreement 12. Miscellaneous - None 13. Claims, Appropriation, Contract Payments - None 14. Communications >From the City Manager - Mr. Meyer gave a brief update on status of the City’s website. 10 >From the Mayor - None 15. Adjournment It was moved by Councilmember Nelson, seconded by Councilmember Sanger, to adjourn the meeting at 8:34 p.m. The motion passed 6-0. City Clerk Mayor 11 Item # 4b UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION February 14, 2000 The meeting convened at 7:00 p.m. Present at the meeting were Councilmembers Jim Brimeyer, Ron Latz, Chris Nelson, Susan Sanger, Susan Santa and Mayor Jeff Jacobs. Staff present: City Manager (Mr. Meyer), Deputy City Manager (Mr. Pires); Director of Community Development (Mr. Harmening), Planning Manager (Ms. Jeremiah), Economic Development Coordinator (Mr. Kleve); Finance Director (Ms. McGann); Public Works Director (Mr. Rardin); and City Clerk (Ms. Larsen). 1. Park Commons East - AvalonBay An summary of the meeting with Mayor Jacobs, Chris Nelson, and senior staff from Avalon Bay was presented. Avalon Bay had originally proposed to be the sole developer for the Park Commons East project and was now interested in collaborating with a commercial developer on the project. Chris Nelson reported that the CEO of Avalon Bay stated that the most feasible option for obtaining an equity partner was outsourcing. They have now created a relationship with Grubb & Ellis for consultant and commercial/retail work. He felt if Avalon Bay did not have an equity partner, they must self own the property. The Council then discussed the feasibility of Avalon Bay moving forward under the current structure of the proposed project. Mr. Meyer said that Avalon Bay did not wish to seek to another equity partner due to the difficulties of maintaining such a relationship, stating that they would prefer to do it in-house. Mr. Meyer said he would like the project to retain one developer but felt that it does not seem possible because there are no developers experienced in the kind of mixed use development that is being created here. Ms. Jeremiah reported that staff had encouraged a relationship with Beard group to obtain local input. Mr. Harmening stated that Grubb and Ellis brings the component of local community knowledge to the project. He reported that there would be a two tier compensation plan consisting of up front consultant fees and commission. He also said that Grubb and Ellis has experience in development and will help in the design. Councilmember Sanger inquired what would happen if the City finds the arrangement unacceptable. Councilmember Nelson replied that Avalon Bay said they would remove themselves from the project with regret. Mayor Jacobs stated that this is one of the most significant development projects every undertaken by the city and felt it very important that the city and developers move forward. 12 Councilmember Brimeyer suggested that Avalon Bay commit to sell the commercial development early. He felt that a key point was to have a development agreement with Avalon Bay and design plan within sixty days. He also that suggested that the local presence Grubb and Ellis would bring would be beneficial. Mr. Harmening stated that Grubb and Ellis would like a sign put up to attract interested parties. Councilmember Latz stated that he felt it would make a huge difference whether the commercial development occurs on Excelsior Blvd. or W 38th St. Mayor Jacobs stated his willingness to push the design aspect of the project. Councilmember Latz replied that Grubb and Ellis has a strong incentive to succeed in St. Louis Park having many St. Louis Park ties. Councilmember Sanger inquired if Grubb and Ellis had experience in mixed use developments and wondered if the Beard group could be used. Councilmember Nelson replied that the Beard group could be used as a consultant and added that their staff was very well versed in the principles of mixed use development. Mr. Harmening emphasized the need to stick to the principles of the project. Councilmember Sanger stated that she would like to see Avalon Bay take on more risk. Mr. Harmening stated that Avalon Bay was now providing the capital for the project. Mayor Jacobs agreed that the City should hold the developer to the principles of the project. Councilmember Latz stated that the next 90 days would be critical. Councilmember Santa said she wants to revisit the 38th St./ Excelsior Blvd. idea. She also said that would like Grubb and Ellis on the project right away to give an analysis based on the reality of the project. Mr. Harmening replied that Grubb and Ellis will be visiting the Council in two weeks to discuss the fundamentals of the retail development. The Council then discussed the number of stories the buildings should be and if retail should be put in versus a live/work situation. Councilmember Brimeyer said they should listen to the market place. Councilmember Sanger stated that one of the provisions was to have at least one mixed use building and felt that there should be more than that. Mr. Harmening agreed and said the City will have a significant control over the project. Ms. Jeremiah stated that incentives need to built into the project. Mr. Meyer stated that Avalon Bay has up to $500,000 already invested in the project. Mr. Kleve stated that one key issue is that Avalon Bay never had a leasing partner. Mr. Harmening stated that staff will send a letter to Avalon Bay outlining provisions that need to be met within ninety days and mentioned again that Grubb and Ellis will be at the next study session meeting. Councilmember Latz asked Council if they wanted to go with an outside consultant. Mr. Harmening suggested that staff should be given some time to work and come back with information for the Council. Councilmember Nelson stated that he would like information on 13 traffic in the area of the project. Ms. Jeremiah replied that the information could be provided at the next study session meeting. Mr. Harmening referred to the scope of the work and the range of costs associated with the project. Ms. Jeremiah added that an origin destination study was possible. Councilmember Sanger asked if the traffic study could be used to determine the feasibility of a pedestrian overpass for the area. Ms. Jeremiah replied that need would have to be accommodated by at-grade crossings. Councilmember Brimeyer felt the traffic study would have to present the worst case scenario and then determine if the worst case would be remediable. He also felt that the neighborhoods should be involved in the scope and parameter of the traffic study. 2. Capital Improvement Program/Public Works Projects Mr. Meyer stated that report is in rough draft form because staff will be taking a much more serious approach to the planning of these projects. Mr. Pires gave a review of the “ancient history” perspective of the project. Mr. Rardin stated that he would like to hear the Council comments on the handouts for the capital improvement plan. He also hoped to have Council consider the possibility and feasibility of individual projects, and the possibility of adding more projects. Mayor Jacobs felt the capital improvement plan would be a very valuable tool to the City and should be developed fairly quickly. He also cautioned Council to avoid micro-management of individual projects. Councilmember Brimeyer said he would like more information on projects initiated by other departments that could be put into a complete Capital Improvement Plan. He also suggested that expansion in the area of technology and other projects should be added to the list of potential projects in 2000-01. Councilmember Brimeyer asked if building and joint construction costs involved with the school district should be reflected in the CIP. Mr. Meyer replied that those costs are already included and information from the Park and Recreation department will be added as it is developed. He stated that he would like the CIP to be more comprehensive than past CIP’s. He also felt that tentative projects should not be included in the CIP. Councilmember Santa stated her concern over the wording and phrasing of the CIP. Mr. Pires replied that such description would be a key component in controlling audience expectations. He added that some projects do not meet the threshold to be placed on the CIP. Councilmember Sanger asked in response what the threshold was. Mr. Rardin replied that amount of funding needed would not be the only indicator to add a project to the CIP. High profile projects may also be added. Mr. Pires stated that the CIP will contain references, footnotes, and appendices to explain other projects not included in the CIP. He said the abbreviated two year CIP would be available in 14 spring and the five year CIP would be completed at a later date. He added that the operational and mechanical impact of the projects should be included in the CIP and will be added later. Ms. McGann stated that the revenue sources should also be included in the CIP. She said that there were two options for funding: General obligation improvement bond and general obligation special assessment bond. She added that neither were subject to levy limitations. The CIP will show funding source and impacts. 3. Evaluation of the Police and Fire Civil Service Commissions Mr. Meyer recommended that the review of these commissions be deferred to the Charter Commission to act as an impartial third party. Council briefly discussed support from the local unions on this issue and agreed to refer this issue to the Charter Commission. Mr. Meyer replied that a resolution would be needed to take that action. 4. Communications Council briefly discussed the retreat and tentative dates to hold it. Councilmember Latz made a suggestion on the direction and focus of the cameras when people are speaking at Council meetings. 5. Adjournment The meeting was adjourned at 9:25 p.m. City Clerk Mayor 15 Item # 4c UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION February 28, 2000 The meeting convened at 7:00 p.m. Present at the meeting were Councilmembers Jim Brimeyer, Ron Latz, Chris Nelson, Sue Santa, and Mayor Jeff Jacobs. Staff present: City Manager (Mr. Meyer), Deputy City Manager (Mr. Pires), Planning and Zoning Supervisor (Ms. Jeremiah), and City Clerk (Ms. Larsen). 1. Human Rights Commission – 1999 Year End Report and 2000 Workplan The following members of the Human Rights Commission were present: Mark Berg, Emily Wallace Jackson, Herb Isbin, and Lynn Littlejohn. The Council discussed how they would like to interact with all commissions. Mayor Jacobs stated that he would like to meet with each commission at least once or twice a year and staff informed council that meetings are scheduled with all commissions for the year 2000. He emphasized the importance of informal meetings with all the commissions. Councilmember Brimeyer agreed that the Council should be in contact with the commissions more frequently than in the past. Councilmember Brimeyer felt that the Human Rights Commission should take a more proactive role in helping people to acclimate into the community. Councilmember Latz suggested that the commission also be more proactive in education and prevention rather than focusing on being advocates for individuals. Councilmember Nelson commended the commission for their good work and accomplishments in 1999. He said he would like to see the commission take a more advisory role to the Council and that the administrative chain of command should be followed. Mr. Latz replied that he did not feel as if the chain of command process is always in the best interest of the victim. Mr. Berg then explained the process followed when the commission intervened at the most recent hate crime incident. He felt that the response of the police department in this incident did meet the guidelines of the City’s hate crime policy. Mr. Latz stated that he felt it was appropriate for the Human Rights Commissioners to contact the victims. Mr. Meyer stated that Sgt. Lorin Kramer was the Police Dept liaison to the commission and could facilitate interaction without following a traditional chain of command. He also stated that if the City’s hate crime policy is not followed properly, that information needs to be communicated to him so that he can work with the Chief of police to make necessary changes in police procedures. 16 Mayor Jacobs felt that the commission could be helpful to people who are unfamiliar with our culture and work environments. Councilmember Brimeyer said he would like to see the commission identify their monetary and staff needs. Mr. Isbin asked the Council how they liked the format of the annual report. The Council agreed that the formatting of the report was fine. 2. Park Commons Commercial Leasing and Design Present at the meeting were Greg Esterman of AvalonBay, Alan Blom of Grubb and Ellis, and Dennis Sutcliff, design consultant for the project. Ms. Jeremiah discussed the proposed direction for the commercial development and overall design. She stated that she was pleased with the expertise and local knowledge brought to the development team by Grubb and Ellis. Mr. Blom gave a brief background of his career and stated that he Grubb and Ellis is exclusively focusing on urban retail development. Councilmember Nelson asked Mr. Bloom about the town green concept, building heights, focus on Excelsior Blvd. and when the plans would be back for review. Mr. Bloom replied that the town green from the consumer standpoint should not be too wide; that retail development is successful when consumers can cross-shop. Council then discussed other communities and how green space can both add and detract from the design. They stated that civic use of the development was important but does need to be balanced with a retail component. Mr. Esterman warned of the change in cost structure if the building is height is too large. Councilmember Nelson stated that he wants to be sure that the neighborhood needs are satisfied regarding the project. Councilmember Latz felt that the neighborhoods were not the only stakeholder in the project and stated his support for higher density in the area. Mr. Esterman was concerned with creating the right “feel” for the area. Mr. Meyer replied that the architectural style is also important and the scale should be consistent for human use and interaction. Councilmember Brimeyer inquired about how the retail portion of the development was coming along. Grubb and Ellis replied that there was a huge response to retail opportunity. They also stated that the retail development must be on Excelsior Blvd. They added that the area has always been commercial and the consumer pattern of shopping should not be changed. They suggested that 39th St. could better hold service businesses and small businesses and it should not serve as a major retail focus. They said the area will develop as it becomes more known. Councilmember Nelson inquired when the plans will be available. Mr. Esterman replied that they would be ready in ninety days. Grubb and Ellis stated that they will need to move very quickly to draw the retail aspect. Ms. Jeremiah replied that staff would be working closely with the developer on creating a design and retail plan. 17 3. MSP Real Estate Update/Business Points – Mill City Plywood Tom Kleve presented an overview of the business points of the MSP/Mill City Plywood site development agreement. After answering miscellaneous questions from Council regarding details of the plan, he informed Council that the Tax increment Financing Plan and Development Agreement would be presented to Council for approval at the March 20th meeting. 4. Excelsior Boulevard Corridor Traffic Study Staff presented for Council review a preliminary scope of work outline relative to a traffic study of the Excelsior Boulevard corridor from France Avenue to Highway 100 and associated street network north and south of the boulevard. They requested that Council provide direction to staff regarding the study and scope of work. Mr. Harmening opened the discussion by presenting a history of traffic issues and neighborhood concerns. He stated that the cost of the proposed traffic study was significant and that financing options were unclear. Councilmember Nelson felt that before a full blown traffic study is undertaken, a baseline should be established using historical data as well as current counts already available. Councilmember Brimeyer asked if neighborhood residents had been involved in creating the scope of work. Mr. Harmening replied that they were and their comments and requests had been instrumental in drafting the scope of work. Councilmember Brimeyer also felt it would be helpful to define parameters prior to undertaking the study. He felt it important to be clear about what questions the study should attempt to address. Mayor Jacobs did not want to see development delayed as a result of undertaking a traffic study. Councilmember Brimeyer suggested that as the area develops it may become feasible to implement Travel Demand Management Strategies. 5. Community Development Block Grant (CDBG) Funds for 2000 Staff presented to Council recommendations for funding priorities for the 2000 CDBG program running from July 1, 2000 through December 31, 2001. Council briefly discussed the recommendations and asked that they be brought forward for public hearing on March 20th. Mr. Meyer stated that he felt the staff had done a fine job of creating a CDBG program that makes a significant positive impact on the community. 18 6. City Council Contact Procedures Posted on Web Site Council held a discussion about contact procedures and informed staff that they felt each Councilmember should determine how they prefer to have address, phone numbers and email addresses listed. Staff agreed to prepare information and to distribute to each Councilmember for corrections and additions. 7. Communications Mr. Meyer informed Council that a date for the council retreat had not yet been determined. 8. Adjournment The meeting adjourned at 10:10 p.m. City Clerk Mayor 19 City of St. Louis Park City Council Agenda Item # 6a Meeting of March 20, 2000 6a. Mill City Tax Increment Finance District This report considers a resolution establishing the Mill City Tax Increment Financing District (a redevelopment district) within Redevelopment Project No. 1. Recommended Action: Motion to close the public hearing. Motion to adopt the resolution establishing the Mill City Tax Increment Financing District within Redevelopment Project No. 1 and adopting the Tax Increment Plan therefor. Background: MSP Real Estate is proposing to construct 200 market rate apartment units on the subject site. The project would consist of two four-story buildings (100 units each) plus a level of parking. The two buildings will be connected with a 2 story clubhouse/office. The plan being proposed by MSP is generally compatible with the Highway 7-Louisiana Task Force’s recommended master plan and consistent with the 1998 re-guiding and 1999 rezoning of the property for high-density residential development. The EDA/Council reviewed a very preliminary TIF application at its June 28 study session and a verbal report was presented on July 26. At the October 11, 1999 EDA/Council study session, staff presented an updated preliminary TIF application for this project. At that time the developer was requesting that the city sponsor DTED and Met Council grants. The City Council approved resolutions authorizing submittal of the two grants at its October 18, 1999 meeting. Since that time, grant announcements have been made and the MSP Real Estate project has received $316,785 from the Met Council and $1,308,375 from DTED for a total of $1,625,160. The Planning Commission reviewed and recommended approval of the preliminary PUD and Plat for the MSP project at its meeting on January 5, 2000. The City Council approved the preliminary PUD and Plat at its February 7, 2000 meeting. At the March 1, 2000 Planning Commission meeting the Commission reviewed and recommended approval of the final PUD and Plat. At the January 24, 2000 study session staff presented the EDA/Council with a final TIF application from MSP Real Estate for this project. At its February 7, 2000 meeting the council set a public hearing date of March 20, 2000 for the TIF hearing. At the February 28, 2000 study session the Council reviewed a summary of the development agreement with MSP Real Estate. The Planning Commission Reviewed the Tax Increment Financing Plan on March 1, 2000 and found that it was in conformance with the City’s Comprehensive Plan. 20 Attached is a copy of the Tax Increment Financing Plan for the establishment of Mill City Tax Increment Financing District within Redevelopment Project No. 1. Synopsis of the Proposed TIF The Mill City TIF District consists of 3 parcels of land and the adjacent rights-of-way on the northwest corner of Louisiana and Highway 7. The parcels are the Mill City site itself, the adjacent billboard property, and a small city owned parcel along Walker Street. A map of the TIF district is provided in the Project Plan which is attached to this report. MSP Real Estate is requesting $3,242,477 in TIF assistance for a period not to exceed 17 years. It is estimated that the market value of the site will increase from approximately 1 million to 13.4 million by implementing this project. Other Issues: YHR, the city’s consultant, has reviewed the parcels and buildings that are proposed to be included in the Mill City TIF district. The results of the review confirm that this area does qualify as a Redevelopment TIF District. The City owns a narrow piece of land that will be included in the Mill City TIF District. This parcel is necessary for the MSP Real Estate project to move forward. The City has agreed to sell this parcel to MSP Real Estate for $100,000. A formal action on this will be taken at a later date. The TIF local contribution requirement will be met by the grant funding that is being provided by the Met Council and DTED. Attachments: • Resolution • TIF Plan (attached to EDA report) Prepared by: Tom Kleve, Economic Development Coordinator Approved by: Charles W. Meyer, City Manager 21 CITY OF ST. LOUIS PARK HENNEPIN COUNTY STATE OF MINNESOTA Council member ______________________ introduced the following resolution and moved its adoption: RESOLUTION NO. ______ RESOLUTION ESTABLISHING THE MILL CITY TAX INCREMENT FINANCING DISTRICT WITHIN REDEVELOPMENT PROJECT NO. 1 AND ADOPTING THE TAX INCREMENT FINANCING PLAN THEREFOR. BE IT RESOLVED by the City Council (the "Council") of the City of St. Louis Park, Minnesota (the "City"), as follows: Section 1. Recitals. 1.01. The City has heretofore established Redevelopment Project No. 1 and adopted the Redevelopment Plan therefor. It has been proposed that the City establish the Mill City Tax Increment Financing District ("the Mill City Tax Increment Financing District") within Redevelopment Project No. 1 and adopt the Tax Increment Financing Plan therefor ( the ''Plan"); all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.090 through 469.1081 and 469.174 through 469.179, all inclusive, as amended, (the "Act") all as reflected in the Plan, and presented for the Council's consideration. 1.02. The Council has investigated the facts relating to the Plan and has caused the Plan to be prepared. 1.03. The City has performed all actions required by law to be performed prior to the adoption and approval of the proposed Plan, including, but not limited to, notification of Hennepin County and School District No. 283 having taxing jurisdiction over the property to be included in the Mill City Tax Increment Financing District, notice of a potential redevelopment district to the local county commissioner, a review of and written comment on the Plan by the City Planning Commission, and the holding of a public hearing upon published notice as required by law. Section 2. Findings for the Adoption and Approval of the Plan. 22 2.01. The Council hereby finds that the Plan, is intended and, in the judgment of this Council, the effect of such actions will be, to provide an impetus for redevelopment in the public purpose and accomplish certain objectives as specified in the Plan, which is hereby incorporated herein. Section 3. Findings for the Establishment of the Mill City Tax Increment Financing District. 3.01. The Council hereby finds that the Mill City Tax Increment Financing District is in the public interest and is a "redevelopment district" under Minnesota Statutes, Section 469.174, subd. 10 (a)(1). 3.02. The Council further finds that the proposed redevelopment would not occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the Mill City Tax Increment Financing District permitted by the Tax Increment Financing Plan, that the Plan conforms to the general plan for the development or redevelopment of the City as a whole; and that the Plan will afford maximum opportunity consistent with the sound needs of the City as a whole, for the development or redevelopment of the Mill City Tax Increment Financing District by private enterprise. 3.03. The City elects to make a qualifying local contribution in accordance with Minnesota Statutes, Section 273.1399, subd. 6(d), in order to qualify the Mill City Tax Increment Financing District for exemption from state aid losses set forth in Section 273.1399. 3.04. The Council further finds, declares and determines that the City made the above findings stated in this Section and has set forth the reasons and supporting facts for each determination in writing, attached hereto as Exhibit A. 3.05. The City of St. Louis Park elects to calculate fiscal disparities for the Mill City Tax Increment Financing District in accordance with Minnesota Statutes, Section 469.177, subdivision 3, clause b, which means the fiscal disparities contribution will be taken from within the Mill City Tax Increment Financing District. Section 4. Public Purpose 4.01. The adoption of the Plan conforms in all respects to the requirements of the Act and will help fulfill a need to develop an area of the City which is already built up, to provide employment opportunities, to improve the tax base and to improve the general economy of the State and thereby serves a public purpose. Section 5. Approval and Adoption of the Plan. 23 5.01. The Plan, as presented to the Council on this date, including without limitation the findings and statements of objectives contained therein, is hereby approved, ratified, established, and adopted and shall be placed on file in the office of the Economic Development Director. 5.02. The staff of the City, the City’s advisors and legal counsel are authorized and directed to proceed with the implementation of the Plan and to negotiate, draft, prepare and present to this Council for its consideration all further plans, resolutions, documents and contracts necessary for this purpose. 5.03 The Auditor of Hennepin County is requested to certify the original net tax capacity of the Mill City Tax Increment Financing District, as described in the Plan, and to certify in each year thereafter the amount by which the original net tax capacity has increased or decreased; and the City of St. Louis Park is authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the Auditor may specify, together with a list of all properties within the Mill City Tax Increment Financing District, for which building permits have been issued during the 18 months immediately preceding the adoption of this resolution. 5.04. The Economic Development Director is further authorized and directed to file a copy of the Plan with the Commissioner of Revenue. The motion for the adoption of the foregoing resolution was duly seconded by Council member _________________, and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Reviewed for Administration: City Manager Mayor Attest: City Clerk (Seal) 24 EXHIBIT A RESOLUTION #___________ The reasons and facts supporting the findings for the adoption of the Tax Increment Financing Plan for the Mill City Tax Increment Financing District as required pursuant to M.S., Section 469.175, Subd. 3 are as follows: 1. Finding that the Mill City Tax Increment Financing District is a redevelopment district as defined in M.S., Section 469.174, Subd. 10(a)(1). The Mill City Tax Increment Financing District consists of three parcels, with plans to redevelop the area for residential purposes. At least 70 percent of the area in the parcels in the Mill City Tax Increment Financing District are occupied by buildings, streets, utilities, or other improvements and more than 50 percent of the buildings in the Mill City Tax Increment Financing District, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance (See Appendix F of the TIF Plan). 2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the Mill City Tax Increment Financing District permitted by the Plan. The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future: This finding is supported by the fact that the redevelopment proposed in this plan meets the City’s objectives for redevelopment. Due to the high cost of redevelopment on the parcels currently occupied by substandard buildings and the cost of remediation of contaminated soils and ground water, the incompatible land uses at close proximity, and the cost of financing the proposed improvements, this project is feasible only through assistance, in part, from tax increment financing. The Department of Trade and Economic Development and the Met Council, has supported the need for public assistance to the property in the district through grants of approximately $1,600,000 for environmental costs. The developer was asked for and provided a pro-forma as justification that the developer would not have gone forward without tax increment assistance (See attachment in Appendix F of the TIF Plan). The increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District permitted by the Plan: The City supported this finding on the grounds that the cost of site and public improvements and utilities add to the total redevelopment cost. A number of developers have looked at this site and have avoided redeveloping it due to the risk associated with the environmental 25 contamination. Even with DTED and Met Council grant assistance, the project would provide less than adequate returns with out TIF assistance. Therefore, the City reasonably determines that no other redevelopment of any kind is anticipated on this site without substantially similar assistance being provided to the development. A comparative analysis of estimated market values both with and without establishment of the Mill City Tax Increment Financing District and the use of tax increments has been performed as described above. If all development which is proposed to be assisted with tax increment were to occur in the Mill City Tax Increment Financing District, the total increase in market value would be up to $13,944,500. The present value of tax increments from the Mill City Tax Increment Financing District is estimated to be $4,261,947. It is the Council’s finding that no development with a market value of greater than $9,682,553 would occur without tax increment assistance in this district within 25 years. For the reasons described above, the Council does not expect that any development would occur without Tax Increment Financing assistance. (See Cashflow in Appendix D of the TIF Plan). 3. Finding that the Tax Increment Financing Plan for the Mill City Tax Increment Financing District conforms to the general plan for the development or redevelopment of the municipality as a whole. The Plan was reviewed by the Planning Commission on March 1, 2000. The Planning Commission found that the Plan conforms to the Comprehensive Plan of the City. 4. Finding that the Tax Increment Financing Plan for the Mill City Tax Increment Financing District will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of Redevelopment Project No. 1 by private enterprise. The project to be assisted by the Mill City Tax Increment Financing District will result in the removal of substandard properties, increased tax base of the State and add a high quality development to the City. 26 City of St. Louis Park City Council Agenda Item # 6b Meeting of March 20, 2000 6b. Public Hearing to consider allocation of Community Development Block Grant Funds – Year XXVI Resolution approving the projected use of $277,938 in 2000/2001 Urban Hennepin County CDBF Funds, reprogramming of $15,000 of 1998 Rehab Counseling/Home Maintenance Public Service Fund to 1998 Emergency Repair Program Fund and authorizing signature of Subrecipient Agreement with Hennepin County and any related Third Party Agreements. Recommended Action: Mayor to close the public hearing. Motion to adopt the Resolution approving projected use of funds for 2000 Urban Hennepin County Community Development Block Grant funds, reprogramming $15,000 of 1998 Rehab Counseling/Home Maintenance Public Service Fund to 1998 Emergency Repair Program Fund and authorizing signature of Subrecipient Agreement with Hennepin County and any related Third Party Agreements. Background: The City annually receives about $280,000 in federal Community Development Block Grant (CDBG) funds via Hennepin County. Federal statutes and regulations determine what activities are eligible under the CDBG program. The national objectives of the program are: • Benefit low and moderate income persons (moderate is defined as up to 80% of median income or about $50,200* for a family of four, and low is defined as up to 50% of median income or about $32,850* for a family of four). • Prevention or elimination of slum or blight. • Meet a particular urgent community development need. * HUD released new Area Median Income guidelines March 9, 2000. In recent funding years, the Council has expressed a growing interest in targeting the funds so specific programs of interest could be addressed as opposed to spreading the funds over a variety of concerns. Hennepin County allows communities to set aside up to 15% of the funds for public service activities. In 1999, the City Council continued a strategy for CDBG to provide a more comprehensive approach to single family and multifamily neighborhood revitalization: the majority of funds supported capital hard cost activities and a portion was used for related training and support services. More specifically, 1999 CDBG funds were awarded for: Single Family Rehabilitation – Target Neighborhood $100,000 Scattered Site Acquisition (Home Renewal) $147,538 Public Service TRAILS $ 10,000 Multifamily Neighborhood Revitalization $ 21,509 (combine with 1998 funds for total of 27 $140,000 for Louisiana Court) Total 1999 CDBG Allocation $279,047 At the February 28, 2000 City Council study session, 1998 and 1999 expended CDBG Funds were outlined and discussed. Staff suggested that unspent 1998 public service dollars for rehab counseling be reprogrammed to the Emergency Repair Program to provide funding for needed improvements for very low income home owners. The remaining 1998 and 1999 funds will remain committed to the original efforts to provide single family rehab, blight and slum removal and multifamily revitalization efforts. 2000 CDBG Allocation of Funding: The City will receive $277,938 in 2000/2001 CDBG funds. As was discussed during the City Council study session on February 28, the proposed funding allocations would continue the Council’s comprehensive approach to single family rehab and multifamily revitalization and meet the national objective of benefiting low- and moderate-income persons. The Housing Authority of St. Louis Park will be discussing the allocation of CDBG funds at its March 15, 2000 Board meeting. Based on the study session discussion the Council is asked to approve the following use of 2000/2001 Community Development Block Grant funds. Additional detailed information regarding the proposed allocation is provided in the attached staff memo from the study session of February 28, 2000. Activity Single Family Rehab: Low Income Deferred Loans. $58,000 Targeted S. F. Neighborhood $50,000 Emergency Repair Program $30,000 Discount Loan Program Fund $20,000 Multifamily Rehab:Pilot Revitalization Program $110,000 Public Service $9,938 Total $277,938 Next Steps: After the public hearing on March 20, 2000, and authorization of the proposed CDBG funding by the Council, staff will submit the Request for Funding to Hennepin County. As the Multifamily Pilot Revitalization Program is further refined staff will update and seek direction from the Council. Attachments: Resolution Study Session Memo regarding CDBG Funds for 2000, dated February 28, 2000. Prepared by: Kathy Larsen, Housing Programs Coordinator Approved by: Charles W. Meyer, City Manager 28 RESOLUTION NO.________ RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 2000 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND REPROGRAMMING 1998 CDBG FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENTS WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of St. Louis Park, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant program; and WHEREAS, the City of St. Louis Park developed a proposal for the use of Urban Hennepin County CDBG funds made available to it, and held a public hearing on March 20, 2000 to obtain the views of citizens on local and urban Hennepin County housing and community development needs and priorities the City proposed use of $277,938 from the 2000 Urban Hennepin County Community Development Block Grant; and WHEREAS, the City of St. Louis Park will reprogram $15,000 of the 1998 CDBG funds allocated for the public service activity, Rehabilitation Counseling/Home Maintenance, to the 1998 Emergency Repair Program. Community Action for Suburban Hennepin has been, and will continue to be the provider of both activities. BE IT RESOLVED, that the City Council of St. Louis Park approves the following projects for funding from the Urban Hennepin County Community Development Block Grant Program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 2000 Urban Hennepin County Community Development Block Grant Program. Activity Budget Single Family Rehabilitation $128,000 Emergency Repair Program – single family housing $ 30,000 Multifamily Neighborhood Revitalization & Rehab $110,000 Multifamily Public Service $ 9,938 Total $277,938 BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Manager to execute a Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2000 CDBG program 29 Reviewed for Administration: Adopted by the City Council March 20, 2000 City Manager Mayor Attest: City Clerk 30 Attachment STUDY SESSION February 28, 2000 MEMORANDUM TO: Honorable Mayor and City Council THROUGH: Charles W. Meyer, City Manager FROM: Kathy Larsen, Housing Programs Coordinator Michele Schnitker, Housing Supervisor Tom Harmening, Community Development Director SUBJECT: Community Development Block Grant (CDBG) Funds for 2000 Purpose of Discussion: Staff would like to discuss with the City Council the funding priorities for the 2000 CDBG program that runs from July 1, 2000 through December 31, 2001. Background: The City will receive $277,938 in federal Community Development Block Grant (CDBG) funds in 2000 through Hennepin County. The national objectives of the program are: • Benefit low and moderate income persons (moderate is defined as up to 80% of median income or about $47,800 for a family of four, and low is defined as up to 50% of median income or about $31,8000 for a family of four). • Prevention or elimination of slum or blight. • Meet a particular urgent community development need. In recent funding years, the Council has expressed a growing interest in targeting the funds so specific programs of interest could be addressed as opposed to spreading the funds over a variety of concerns. Hennepin County allows communities to set aside up to 15% of the funds for public service activities. In 1999, the City Council continued a strategy for CDBG to provide a more comprehensive approach to single family and multifamily neighborhood revitalization: the majority of funds supported capital hard cost activities and a portion was used for related training and support services. More specifically, 1999 CDBG funds were awarded for: 31 Single Family Rehabilitation – Target Neighborhood $100,000 Scattered Site Acquisition (Home Renewal) $147,538 Public Service TRAILS $ 10,000 Multifamily Neighborhood Revitalization $ 21,509 (combine with 1998 funds for total of $140,000 for Louisiana Court) TOTAL 1999 CDBG ALLOCATION $279,047 Hennepin County disbursed a total of $468,342 CDBG dollars to the City of St. Louis Park during 1999. This expenditure reflects funding from three grant years, 1997, 1998 and 1999. St. Louis Park was one of a few suburban cities to fully expend their 1997 funding. 1999 Funding Allocation A total of $100,000 was allocated to support a single family rehabilitation program with a targeted focused neighborhood approach. Currently staff is working with Decision Resources Ltd. to explore the feasibility of implementing a targeted neighborhood revitalization effort in the Blackstone neighborhood. The Home Renewal program was allocated $147,538 to remove blighted properties and provided additional move-up housing to the City’s stock. The average non-reimbursed CDBG cost for the six Home Renewal project has been approximately $26,000. Multifamily Rehab dollars will be expended on the Louisiana Court Redevelopment project this May. Of the committed $140,000; $21,509 was allocated from 1999 funds, and $118,491 from 1998 funds. TRAILS, a family self-sufficiency program for Section 8 and St. Louis Park Public Housing participants was allocated $10,000 to support program administration and direct participant costs. As consideration of how best to allocate the 2000 Community Development Block Grant funds gets underway, it may be helpful to view the designated uses of unspent 1998 and 1999 CDBG funds. See the attached table, which outlines budgeted activities, actual expenditures and remaining funds. Proposed 2000 CDBG Activities: Staff recommendations for the allocation of CDBG funds reflect the priorities described in Vision St. Louis Park and the Economic Development Strategic Plan for Housing and Business. Funding decisions about specific projects that may occur under the 2000 CDBG cycle will also be based on these priorities. 32 A total of $277,938 in CDBG funds are available to St. Louis Park in 2000. The following ideas would continue a comprehensive approach to single family rehab and multifamily revitalization and include: Single Family $58,000 Single Family Rehab – Low Income Deferred Loans. As indicated in the table, about $100,000 in 1998 CDBG funds have been committed but unspent for this single-family rehabilitation program. In July of 1999, the administration of the deferred loans was transferred to the County. With this transition complete, these funds are being utilized at a rate of ten loans annually with an average loan amount of $6,500. We anticipate requiring an additional $25,000 to meet the need in 2000. This program is one of seven rehab loan products coordinated by the City, and targets households with an annual income of $28,650 or less. Additional funds have been included to explore a code compliance repair component of the deferred loan program. This would assist Inspections with incentives for low-income households (less than $47,800) to comply with violations that have not been addressed. Staff will work with Inspections to develop a tool that reinforces housing inspections and rehab goals and work with the County to administer this component. $50,000 Single Family Rehab Targeted to a Neighborhood. Staff is currently working with Decision Resources Ltd. to explore through a survey, the feasibility of a targeted neighborhood revitalization effort in the Blackstone neighborhood. The $50,000 will supplement the targeted neighborhood pilot program that was allocated funds in 1999. No Funding Home Renewal Program. The Home Renewal Program, designed to acquire blighted properties for redevelopment, is limited by the number of blighted properties in St. Louis Park. Staff will continue this effort but also seeks to explore including major rehab as a program component. The major rehab would include adding bedrooms and baths, thereby providing move-up housing. Staff will explore possibilities to encourage developers to participate in a major rehab project when properties can be salvaged, as well as explore the efforts of Cities such Richfield, Brooklyn Park, Fridley, and Minneapolis that currently operate major rehab programs. Currently $156,000 in 1999 funds is committed for Home Renewal and an additional $93,000 reimbursement from past projects (proceeds from land sales) is due in 2000, which will increase the total amount available to $249,000. The average non-reimbursed CDBG cost of Home Renewal properties is $26,000. $30,000 Emergency Repair Program. Staff suggests reprogramming $15,000 of the $20,000 allocation of Rehab Counseling dollars from 1998 to the 1998 Emergency Repair Program since the rehab counseling funds are not being 33 expended as anticipated. The need, flexibility, and ease of administering the Emergency Repair Program, primarily to seniors, warrants its continuation. Community Action for Suburban Hennepin County (CASH) has identified nine households that could be served by June 2000, with the 1998 funds. The projected number of households to be served in 2000 is twenty, these households have incomes less than $23,400. $20,000 Discount MHFA Fix – Up Fund Loan Program. Currently St. Louis Park offers a 2% interest rate write down for MHFA loans, which has proven attractive to residents with incomes of $73,140 and less. This has resulted in most loans being written down to a 6% rate. This program has been underused by residents with incomes under $51,000. Through the use of CDBG funds, an additional reduction in interest rates to 4%, including the 1% match from MHFA would make this program more realistic for lower income households (incomes of $47,800 or less). Currently CEE and Norwest administer this program for St. Louis Park residents. $158,000 Subtotal Multifamily Neighborhood Revitalization $110,000 MF Pilot Revitalization Program. The Comp Plan indicates that the typical St. Louis Park apartment owner is a small owner lacking resources to properly maintain the aging housing stock, similar to owners of the Louisiana Court buildings. Staff suggests conducting an analysis to determine what the needs are, what Police perceive as problem buildings, what residents consider problem areas as well as taking into consideration the Housing Task Force findings regarding multifamily properties. Currently there are tools that could be leveraged to assist owners in preserving their buildings. These tools include a new state initiative directed at improving aging housing in metro area; the Department of Public Service has a 4% rental rehab loan available; the MHFA has a 6% rental rehab loan; and “This Old Apartment” property tax exemption is available to owners in St. Louis Park. The City and property owners in St. Louis Park have yet to realize the benefits of the existing tools. The pilot project would be developed to leverage existing resource to address the needs of the aging stock of multifamily buildings. $9,938 Crime Free Multifamily Housing Coalition. The St. Louis Park MF Housing Coalition has been rejuvenated in late 1999. The CFMH program, a component of the coalition, is consistent with community policing philosophy and recommendations of Vision St. Louis Park. The goal is to ensure strong and crime free rental housing in St. Louis Park. The membership coalition is composed of rental managers and owners. Experience has demonstrated that the long-term viability of the coalition requires support from city staff and consultants. During the last year we hired a consultant to provide support to the Coalition and found that to be very productive. The $9,000 to continue that contract would ensure that the coalition remains intact, with the added 34 benefit of assisting the MH Pilot Revitalization effort. Currently the MF Housing Coalition is funded with Housing Rehab Funds. $278,938 Total Recommended Action: Staff suggests that the Council consider these ideas for funding and provide guidance. The following is a schedule of action required by the City to receive 2000 CDBG funds: March 1, 2000 Submission of notice of public hearing for publication March 20, 2000 Public hearing; passage of Resolution outlining proposed activities March 21, 2000 Submission of application to Hennepin County Attachment: Table of Expended CDBG (1998-1999) Funds in Calendar Year 1999 35 Total Activity Budget Expended Balance Budget Expended HR*Balance Balance Single Family Single Family Rehab -Low Income Loan 160,000$ 58,954$ 101,046$ -$ -$ -$ 101,046$ Single Family Rehab - Target Neighborhood 100,000$ -$ 100,000$ 100,000$ Scattered Site Acquisition (Home Renewal)147,538$ 54,127$ 63,300$ 156,711$ 156,711$ Home Maintenance /Rehab Counseling (CASH)20,000$ -$ 20,000$ 20,000$ Emergency Repair Program (CASH)20,000$ 17,580$ 2,420$ 2,420$ Multifamily MF Revitalization - Louisiana Court Project 118,491$ -$ 118,491$ 21,509$ -$ 21,509$ 140,000$ TRAILS - Self Suffiency Program -$ 10,000$ -$ 10,000$ 10,000$ Totals 318,491$ 76,534$ 241,957$ 279,047$ 54,127$ 63,300$ 288,220$ 530,177$ *HR: Includes reimbursement from sale of Home Renewal Lots to CDBG Scattered Site Acquisition, an additional $93,000 will be reimbursed for 1999 projects in Calendar year 2000. 1998 CDBG Allocation 1999 CDBG Allocation Expended CDBG (1998-1999) Funds in Calendar Year 1999 Total Activity Budget Expended Balance Budget Expended HR*Balance Balance Single Family Single Family Rehab -Low Income Loan 160,000$ 58,954$ 101,046$ -$ -$ -$ 101,046$ Single Family Rehab - Target Neighborhood 100,000$ -$ 100,000$ 100,000$ Scattered Site Acquisition (Home Renewal)147,538$ 54,127$ 63,300$ 156,711$ 156,711$ Home Maintenance /Rehab Counseling (CASH)20,000$ -$ 20,000$ 20,000$ Emergency Repair Program (CASH)20,000$ 17,580$ 2,420$ 2,420$ Multifamily MF Revitalization - Louisiana Court Project 118,491$ -$ 118,491$ 21,509$ -$ 21,509$ 140,000$ TRAILS - Self Suffiency Program -$ 10,000$ -$ 10,000$ 10,000$ Totals 318,491$ 76,534$ 241,957$ 279,047$ 54,127$ 63,300$ 288,220$ 530,177$ *HR: Includes reimbursement from sale of Home Renewal Lots to CDBG Scattered Site Acquisition, an additional $93,000 will be reimbursed for 1999 projects in Calendar year 2000. 1998 CDBG Allocation 1999 CDBG Allocation Expended CDBG (1998-1999) Funds in Calendar Year 1999 36 City of St. Louis Park City Council Agenda Item # 6c Meeting of March 20, 2000 6c. Public Hearing – Hammer Residences, Inc. Joint Powers Agreement/Revenue Bond) The Public Hearing is to consider entering into a joint powers agreement for the purpose of issuing a revenue bond Recommended Action: Motion to approve attached resolution and enter into a Joint Powers agreement. Background: Hammer Residences, Inc. has requested the following cities to enter into a joint powers agreement in order to issue a Revenue Bond for the purpose of undertaking projects and refinancing existing debt. City of Minnetonka City of New Hope City of Plymouth City of Wayzata City of St. Louis Park City of Maple Grove The City of Wayzata would issue a revenue bond on behalf of itself and the other Cities for Hammer Residences to undertake projects located in each of the listed Cities. The City of St. Louis Park portion of the projects consists of mortgage indebtedness refinancing in connection with the existing facility located at 9216 – 22nd Street West together with the rehabilitation of the facility. This facility is for the developmentally disabled. Attachments: • Joint Powers Agreement • Program for a multifamily housing development under Minnesota statutes, Chapter 462C • Notice of Public Hearing on a proposed project and the issuance of revenue bonds • Resolution giving approval to a proposed Housing program and the proposed issuance therefor of a revenue bond at the request of Hammer Residences, Inc. Prepared by: Jean D. McGann Approved by: Charles W. Meyer, City Manager 37 SECOND DRAFT: 3/15/2000 JOINT POWERS AGREEMENT This Joint Powers Agreement (“Agreement”), dated as of March 1, 2000, is by and between the City of Wayzata, Minnesota (the “City” or the “Issuer”), the City of Maple Grove, Minnesota (“Maple Grove”), the City of Minnetonka, Minnesota (“Minnetonka”), the City of New Hope, Minnesota (“New Hope”), the City of Plymouth, Minnesota (“Plymouth”) and the City of St. Louis Park (“St. Louis Park” and, together with the Issuer, Maple Grove, Minnetonka, New Hope and Plymouth referred to collectively as the “Joint Powers Participants”). RECITALS WHEREAS, Minnesota Statutes, Section 471.59 (the “Joint Powers Act”), provides that two or more governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties, and may provide for the exercise of such power by one of the participating governmental units on behalf of the other participating units; WHEREAS, the Joint Powers Participants are “governmental units” under the Joint Powers Act, and each one is a “city” under the Housing Programs Act with power to issue bonds under the Housing Programs Act; WHEREAS, the program described in Appendix A as the “Wayzata Program” (the “Wayzata Program”), the program described in Appendix A as the “Maple Grove Program” (the “Maple Grove Program”), the program described in Appendix A as the “Minnetonka Programs” (the “Minnetonka Programs”), the program described in Appendix A as the “New Hope Programs” (the “New Hope Programs”), the program described in Appendix A as the “Plymouth Programs” (the “Plymouth Programs”) and the program described in Appendix A as the “St. Louis Park Program” (the “St. Louis Park Program” and together with the Wayzata Program, the Maple Grove Program, the Minnetonka Programs, the New Hope Programs and the Plymouth Programs, collectively referred to as the “Programs” or the “Program”) to be financed and refinanced as described in the Loan Agreement (defined below) constitute, in the opinion of bond counsel, a “program” within the meaning of the Housing Programs Act; WHEREAS, it has been proposed that the City issue a revenue bond on behalf of itself, Maple Grove, Minnetonka, New Hope, Plymouth and St. Louis Park to finance the Programs, pursuant to Section 462C.07 of the Housing Programs Act; WHEREAS, the Bond shall not constitute an indebtedness or pledge the full faith and credit of the Issuer, Maple Grove, Minnetonka, New Hope, Plymouth, St. Louis Park, the State of Minnesota, or any other agency or political subdivision thereof, but shall be payable 38 solely from the revenues pledged and assigned thereto pursuant to the Loan Agreement Assignment; and WHEREAS, the governing bodies of each of the Joint Powers Participants have authorized the execution and delivery of this Agreement; NOW, THEREFORE, the Joint Powers Participants hereby agree as follows: 1. In order to finance and refinance the Program, the City shall issue, on behalf of itself and the other Joint Powers Participants, a revenue bond under the Housing Programs Act (the “Bond”) in a principal amount up to but not to exceed $325,000 for the Wayzata Program, a principal amount up to but not to exceed $150,000 for the Maple Grove Program, a principal amount up to but not to exceed $1,050,000 for the Minnetonka Programs, a principal amount up to but not to exceed $125,000 for the New Hope Programs, a principal amount up to but not to exceed $500,000 for the Plymouth Programs, and a principal amount up to but not to exceed $115,000 for the St. Louis Park Program, provided, however, that the principal amount of the Bond shall in no event exceed $2,500,000, all pursuant to the Joint Powers Act, the Housing Programs Act, and the terms of a Loan and Purchase Agreement (the “Loan Agreement”) to be entered into between the Issuer, Hammer Residences, Inc., a Minnesota nonprofit corporation, as Borrower (the “Borrower”), and Norwest Investment Services, Inc. (the “Purchaser”), pursuant to which the Bond will be purchased from the Issuer by the Purchaser and the proceeds of the Bond will be loaned by the Issuer to the Borrower. 2. Of the $2,500,000 aggregate principal amount of the Bond, an amount up to but not to exceed $325,000 will be allocated to the Wayzata Program. 3. Of the $2,500,000 aggregate principal amount of the Bond, an amount up to but not to exceed $150,000 will be allocated to the Maple Grove Program. 4. Of the $2,500,000 aggregate principal amount of the Bond, an amount up to but not to exceed $1,050,000 will be allocated to the Minnetonka Programs. 5. Of the $2,500,000 aggregate principal amount of the Bond, an amount up to but not to exceed $125,000 will be allocated to the New Hope Programs. 6. Of the $2,500,000 aggregate principal amount of the Bond, an amount up to but not to exceed $500,000 will be allocated to the Plymouth Programs. 7. Of the $2,500,000 aggregate principal amount of the Bond, an amount up to but not to exceed $115,000 will be allocated to the St. Louis Park Program. 8. Except to the extent specifically provided herein, the Joint Powers Participants shall not incur any obligations or liabilities to each other as a result of the issuance of the Bond or the Programs. The Bond shall be a special, limited obligation of the Issuer payable solely from proceeds, revenues and other amounts under the Loan Agreement pledged thereto under the Loan Agreement Assignment. The Bond and the interest thereon shall neither 39 constitute nor give rise to a pecuniary liability, general or moral obligation or a pledge of the full faith or loan of credit of the Joint Powers Participants, the State of Minnesota or any political subdivision of the above, within the meaning of any constitutional or statutory provisions. 9. All costs incurred by the Joint Powers Participants in the authorization, execution, delivery and performance of this Agreement shall be paid by the Borrower, as provided in the Loan Agreement. 10. Any surplus moneys remaining after the purpose of this Agreement has been completed shall belong to the Joint Powers Participants, pro rata. 11. This Agreement may not be terminated by any party so long as the Bond is outstanding. 12. This Agreement may be amended by the Joint Powers Participants at any time. No amendment may impair the rights of the Borrower or holder of the Bond, unless it has consented to such amendment in the manner provided for an amendment of the Loan Agreement. 13. This Agreement may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute but one and the same Agreement. IN WITNESS WHEREOF, duly authorized officers of the Joint Powers Participants have executed this Agreement as of the date set forth above but actually on the ______ day of March, 2000. CITY OF ST. LOUIS PARK (SEAL) By Mayor Attest: City Manager 40 APPENDIX A THE PROGRAMS A. The Wayzata Program 1. Refinance existing mortgage indebtedness originally incurred in connection with the facility located at 401 Ridgeview Drive East, Wayzata, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law). B. The Maple Grove Program 1. Refinance existing mortgage indebtedness originally incurred in connection with the facility located at 6688 Lawndale Lane North, Maple Grove, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law). C. The Minnetonka Programs 1. Acquire, construct, equip and furnish a residential facility for the developmentally disabled (including all related demolition costs of any existing structure incident to construction of the new facility), located at 16325 County Road 15, Minnetonka, Minnesota. 2. Acquire, construct, equip and furnish a residential for the developmentally disabled (including all related demolition costs of any existing structure incident to construction of the new facility), located at 13612 Wentworth Trail, Minnetonka, Minnesota. 3. Refinance existing mortgage indebtedness originally incurred in connection with the facility located at 4045 Dublin Drive, Minnetonka, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law). 4. Refinance existing mortgage indebtedness originally incurred in connection with the facility located at 5209 Michaele Lane, Minnetonka, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law). D. The New Hope Programs 1. Refinance existing mortgage indebtedness originally incurred in connection with the facility located at 4009 Jordan Avenue North, New Hope, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law). 2. Refinance existing mortgage indebtedness originally incurred in connection with the facility located at 4011 Jordan Avenue North, New Hope, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law). 41 E. The Plymouth Programs 1. Refinance existing mortgage indebtedness originally incurred in connection with the facility located at 10805 – 38th Place North, Plymouth, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law). 2. Refinance existing mortgage indebtedness originally incurred in connection with the facility located at 18115 – 30th Avenue North, Plymouth, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law). 3. Refinance existing mortgage indebtedness originally incurred in connection with the facility located at 18300 – 26th Avenue North, Plymouth, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law). F. The St. Louis Park Program 1. Refinance existing mortgage indebtedness originally incurred in connection with the facility located at 9216 – 22nd Street West, St. Louis Park, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law). 42 PROGRAM FOR A MULTIFAMILY HOUSING DEVELOPMENT UNDER MINNESOTA STATUTES, CHAPTER 462C HAMMER RESIDENCES, INC. PROJECT This housing finance program is undertaken by the City of St. Louis Park, Minnesota (the “City”) for a development involving multiple residential facilities for the developmentally disabled, including the refinancing of the existing facility located at 9216 - 22nd Street West in the City, together with rehabilitation of the existing facility. The Development (as hereinafter described) will be financed by a revenue bond issued by the City pursuant to Minnesota Statutes, Chapter 462C. The Development, called Hammer Residences, Inc., will consist of the acquisition, construction, equipping and furnishing of residential facilities for the developmentally disabled (including all related demolition costs of any existing structures incident to construction of the new facilities), at the following locations: 16325 County Road 15 in the City of Wayzata, Minnesota (“Wayzata”), and 13612 Wentworth Trail in the City of Minnetonka, Minnesota (“Minnetonka”). The Development further includes the refinancing of existing mortgage indebtedness in connection with multiple facilities located in the City of Maple Grove, Minnetonka, the City of New Hope, Minnesota, the City of Plymouth, Minnesota, the City and Wayzata (collectively referred to as the “Joint Powers Participants”). The Development will be undertaken by a Minnesota nonprofit corporation. The Development will be available for rental primarily to handicapped persons, and will be operated only as a multifamily housing facility for the term of the revenue bond. The City of Wayzata will issue a revenue bond, pursuant to a joint powers agreement, to finance the Development in the principal amount not to exceed $_______. The owner of the Development will be required, pursuant to a revenue agreement, to make payments sufficient to pay when due the principal of, premium, if any, and interest on such revenue bond. The revenue bond may be structured so as to take advantage of whatever means are available or necessary and are permitted by law to enhance the security for and marketability of the revenue bond. Substantially all of the net proceeds of the revenue bond (the initial principal amount thereof, less amounts deposited in a reasonably required reserve or paid out as costs of issuance of the revenue bond) will be used to pay the costs of the Development, including any functionally related and subordinate facilities. The Development will be operated as a multifamily housing development within the meaning of Minnesota Statutes, Chapter 462C. Acquisition of the Development will be carried out in accordance with applicable land use and development restrictions, and construction of the Development is subject to applicable 43 state and local building codes. The owner of the Development will be required to operate the project in accordance with state and local anti-discrimination laws and ordinances. The City has adequate existing capacity to administer, monitor and supervise the Development, although the City has reserved the right to contract with other public agencies or private parties for these purposes. The costs of the Development and the program of financing the Development, including specifically the costs of the City generally will be paid or reimbursed by the owner of the Development or from the application fee paid to the City by the owner. 44 NOTICE OF PUBLIC HEARING ON A PROPOSED PROJECT AND THE ISSUANCE OF REVENUE Bond UNDER THE MUNICIPAL HOUSING PROGRAMS ACT, MINNESOTA STATUTES, CHAPTER 462C, AS AMENDED CITY OF ST. LOUIS PARK, MINNESOTA NOTICE IS HEREBY GIVEN that a public hearing shall be conducted by the City Council of the City of St. Louis Park (the “City”) on a proposal by Hammer Residences, Inc., a Minnesota nonprofit corporation (the “Borrower”) that the City of Wayzata, Minnesota, acting pursuant to a joint powers agreement (the “Joint Powers Agreement”) with the City, the City of Maple Grove, Minnesota, the City of Minnetonka, Minnesota, the City of New Hope, Minnesota and the City of Plymouth, Minnesota, issue a revenue bond to finance and refinance the costs of acquisition, construction, equipping, furnishing and rehabilitation of the projects described below, pursuant to Minnesota Statutes, Sections 462C.01 to 462C.15, as amended, together with required reserves, administrative costs, capitalized interest, and cost of bond issuance. The hearing will be held at City Hall in said City, on _______, _______, at ___ o’clock _.M. The proposed project located in the City to be financed, consists of the following: Refinancing of existing mortgage indebtedness of the Borrower incurred in connection with the facility located at 9216 - 22nd Street West, St. Louis Park, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law) (referred to as the “St. Louis Park Project”). The proposed project located in Maple Grove to be financed, consists of the following: 1. Refinancing of existing mortgage indebtedness of the Borrower incurred in connection with the facility located at 6688 Lawndale Lane North, Maple Grove, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law) (referred to as the “Maple Grove Project”). The proposed projects located in Minnetonka to be financed, consist of the following: 1. Acquisition, construction, equipping and furnishing of a residential facility for the developmentally disabled (including all related demolition costs of any existing structure incident to construction of the new facility), located at 13612 Wentworth Trail, Minnetonka, Minnesota; 2. Refinancing of existing mortgage indebtedness of the Borrower incurred in connection with the facility located at 4045 Dublin Drive, Minnetonka, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law); and 3. Refinancing of existing mortgage indebtedness of the Borrower incurred in connection with the facility located at 52090 Michaele Lane, Minnetonka, 45 Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law) (collectively referred to as the “Minnetonka Projects”). The proposed projects located in New Hope to be financed, consist of the following: 4. Refinancing of existing mortgage indebtedness of the Borrower incurred in connection with the facility located at 4009 Jordan Avenue North, New Hope, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law); and 5. Refinancing of existing mortgage indebtedness of the Borrower incurred in connection with the facility located at 4011 Jordan Avenue North, New Hope, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law) (collectively referred to as the “New Hope Projects”). The proposed projects located in Plymouth to be financed, consist of the following: 6. Refinancing of existing mortgage indebtedness of the Borrower incurred in connection with the facility located at 10805 - 38th Place North, Plymouth, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law); 7. Refinancing of existing mortgage indebtedness of the Borrower incurred in connection with the facility located at 18115 - 30th Avenue North, Plymouth, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law); and 8. Refinancing of existing mortgage indebtedness of the Borrower incurred in connection with the facility located at 18300 - 26th Avenue North, Plymouth, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law) (collectively referred to as the “Plymouth Projects”). The proposed projects located in Wayzata to be financed, consist of the following: 9. Acquisition, construction, equipping and furnishing of a residential facility for the developmentally disabled (including all related demolition costs of any existing structure incident to construction of the new facility), located at 16325 County Road 15, Wayzata, Minnesota; and 10. Refinancing of existing mortgage indebtedness of the Borrower incurred in connection with the facility located at 401 Ridgeview Drive East, Wayzata, Minnesota, together with the rehabilitation of the facility (to the extent required by applicable law) (collectively referred to as the “Wayzata Projects”). Under the proposal, the City of Maple Grove, the City of Minnetonka, the City of New Hope, the City of Plymouth, the City of St. Louis Park and the City of Wayzata will enter into the 46 Joint Powers Agreement, pursuant to which the City of Wayzata will issue its revenue bond (the “Bond”) to provide funds for the costs of the Maple Grove Project, the Minnetonka Projects, the New Hope Projects, the Plymouth Projects, the St. Louis Park Project and the Wayzata Projects, and for related costs, including the funding of required reserves, administrative costs, capitalized interest and issuance costs. Under the Joint Powers Agreement, a principal amount of up to $150,000 will be issued for the Maple Grove Project, a principal amount of up to $700,000 will be issued for the Minnetonka Projects, a principal amount of up to $125,000 will be issued for the New Hope Projects, a principal amount of up to $500,000 will be issued for the Plymouth Projects, a principal amount of up to $115,000 will be issued for the St. Louis Park Project, and a principal amount of up to $750,000 will be issued for the Wayzata Projects, provided, however, that the aggregate principal amount of the Bond will in no event exceed $2,500,000. With respect to each of the Projects involving refinancing, proceeds of the Bond will be applied to the discharge and prepayment of existing taxable mortgage indebtedness of the Borrower. [The Projects involve assistance for housing and the Borrower employs fewer than 100 full- time equivalent employees and, thus, the issuance of the Bond is not a business subsidy within the meaning of Minnesota Statutes, Sections 116J.993 to 116J.995, as amended.] At said time and place the City Council shall give all parties who appear or submit written comments an opportunity to express their views with respect to the proposal. Dated: _______, 2000. CITY OF ST. LOUIS PARK, MINNESOTA 2.4. The City Clerk shall cause notice of the public hearing to be published in the official newspaper of the City and a newspaper of general circulation in the City at least once not less than fifteen (15) days prior to the date fixed for the public hearing. Cynthia D. Larsen City Clerk 47 City of St. Louis Park City Council Agenda Item # *8a Meeting of March 20, 2000 *8a. Change Order No. 4 to Contract No. 4066 with Howard R. Green Company for Professional Engineering Services This report considers a request for Change Order No. 4 to Contract No. 4066 with Howard R. Green Company for professional engineering services on the Excelsior Boulevard Streetscape project. Recommended Action: Motion to adopt the attached resolution authorizing execution of Change Order No. 4 in the amount of $53,774.00 to Contract No. 4066 for Professional Engineering Services increasing the total contract amount from $543,708.00 to $597,482.00. Background: At its May 5, 1995 meeting the City Council authorized execution of a contract with MSA Consulting Engineers for professional engineering and design/inspection services on the Excelsior Boulevard Streetscape project between France Avenue and Monterey Drive. In 1997, the Howard R. Green Company (HRG) purchased MSA Consulting Engineers and the firm name was subsequently changed. On March 7, 2000 staff received a written request from HRG requesting additional fees for work provided on the Streetscape project. Staff has reviewed the request and determined the additional costs are legitimate. Staff knew in June of 1999 that the consultants cost were going to exceed their contract but did not receive a final request for these services until now. As a result, staff has recommended the Consultant accept a 10% reduction in the amount of the request. This request for Change Order No. 4 is due to ongoing delays and performance problems by subcontractors on the Excelsior Boulevard Streetscape project. As outlined in the attached letter from HRG, there were significant problems and delays caused by the subcontractors to Hardrives, Inc. who was the prime contractor on this project. This request reflects the additional work by HRG to adequately inspect the project and insure the subcontractors were meeting the contract specifications. As a result of these delays and additional costs, the prime contractor, Hardrives, Inc., has been charged $111,500 in Liquidated Damages. It is reasonable to suggest that these cost reductions will somewhat offset the increased costs for Professional Engineering services. Following is a brief summary of the contract Change Orders to date: Change Order No. 1 $ 75,500 Increase in Scope of Work requested by the City and delays and additional work required to obtain county approval. 48 Change Order No. 2 $ 21,723 Additional work requested by the City. Lift station control panel relocation, easements and additional signing required by county. Change Order No. 3 $ 65,125 Increase in inspection/engineering costs due to contractor delays. Cost offset by approximately $24,000 in liquidated damages. A representative from the Howard R. Green Company will be at the Council meeting to respond to questions. Attachments: Howard R. Green Letter (on file with City Clerk) Change Order No. 4 Resolution Prepared by: Carlton Moore, Superintendent of Engineering Approved by: Charles W. Meyer, City Manager 49 RESOLUTION NO. __________ RESOLUTION PERTAINING TO CHANGE ORDER NO. 4 CONTRACT NO. 4066 WHEREAS, the City Council entered into Contract No. 4066 with Howard R. Green Company for Professional Engineering Services, Contract No. 4066; and WHEREAS, the City has determined that certain modifications be made to the contract to facilitate the completion of the project; and WHEREAS, the Howard R. Green Company has agreed to the prices for the modification noted above. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of St. Louis Park, Minnesota, that Change Order No. 4, in the amount of $53,774.00 to Contract No. 4066 with Howard R. Green Company for professional engineering services on Excelsior Boulevard is hereby approved. Attest: Adopted by the City Council March 20, 2000 City Clerk Mayor Reviewed for Administration: City Manager 50 Contract No.: 4066 Change Order No.: 4 Date: March 20, 2000 Project Name: Excelsior Boulevard Streetscape - design and inspection Project Location: Excelsior Boulevard from France Avenue to Monterey Drive Contractor: Howard R. Green Company 1326 Energy Park Drive St. Paul, MN 55108 Phone No. 644-4389 Type of Work: Engineering design and construction inspection Amount of Original Contract: $381,360.00 Description of Work to be Added : See attached letter ________________________________________________________________________________________ Unit Contract As Revised by C.O. Contract Item Unit Price Quantity Amount Quantity Amount ________________________________________________________________________________________ Total Amount: $ 53,774.00 Funds Encumbered to date from Change Order No. 4: 543,708.00 Difference between Contract Amount and C.O. Amount (Add): $ 53,774.00 Total Funds Encumbered per this Change Order: $ 597,482.00 Above additional work to be performed under same conditions as specified in original contract unless otherwise stipulated herein. Approved: _________________________________ _______________________________________ Project Inspector Date Superintendent of Engineering Date ________________________________ ______________________________________ Director of Public Works Date City Manager Date We hereby agree to furnish labor and materials complete in accordance with the contract specifications at the above stated price. Approved: ___________________________ _________________________________________ Date Authorized Contractor Signature NOTE: This Revision becomes part of and in conformance with the existing contract. City of St. Louis Park City Council Agenda Item # 8b* Meeting of March 20, 2000 *8b. CASE NO. 00-11-OM – Second Reading of Text Amendments to Official Map Second Reading of Amendment to Sections 14-405, 14-406, 14-408, 14-409, and 14-409.1 of the municipal code to allow staff to initiate amendments to the Official Map and to hold the public hearings on said amendments at the Planning Commission. Recommended Action: Motion to approve Second Reading of Ordinance to amend sections 14-405, 14-406, 14-408, 14-409, 14-409.1 of the Municipal Code related to the Official Map, approve summary ordinance and authorize summary publication. Background: On March 6, 2000, the City Council held a public hearing and approved first reading of an Ordinance amending Chapter 14 of the Municipal Code pertaining to the Official Map. On February 16, 2000, the Planning Commission recommended approval of these amendments with an additional proposed text change to Section 14-405. The proposed amendments change the process for Official Map amendments to be consistent with other comprehensive planning and zoning processes. The proposed amendments include allowing staff to initiate an amendment process and for the Planning Commission to hold the public hearing. The Planning Commission proposal changes the requirement allowing the initiation of an Official Map amendment by petition of property owners from “five or more persons” to “owners of 60% of the property upon which the designation lies”. Staff has included this change in the attached proposed Ordinance. What is an Official Map? The Official Map is an “official control” authorized by State Statute that grants to municipalities a tool for securing private land for public purpose, such as streets or other public facilities. Identification on an Official Map of land needed for future public uses permits both the public and private property owners to adjust their future building plans equitably and conveniently before costly investments are made. The Official Map designation does not grant to the City any ownership rights to land, but it allows the municipality to identify needed land and defers purchasing the land to some future date. The land designated on an Official Map could also be dedicated to the City through subdivision requirements. 52 Why should the process be changed? Staff believes that the process for both amending the Official Map ordinance text and for amending the Official Map map designations should be consistent with other amendment processes related to comprehensive planning and zoning. The proposal is to modify the Official Map text so that the Planning Commission holds the public hearings and staff has authority to initiate amendments thereto. The Planning Commission proposal would allow majority property owners to propose amendments to the Official Map if their property is affected by an Official Map designation. Attachments: Proposed Ordinance Summary Ordinance Prepared By: Judie Erickson, Planning Coordinator Approved By: Charles W. Meyer, City Manager 53 ORDINANCE NO.______ AN ORDINANCE AMENDING THE ST. LOUIS PARK MUNICIPAL CODE BY AMENDING SECTIONS 14-405, 14-406, 14-408 and 14-409 THE CITY OF ST. LOUIS PARK DOES ORDAIN: Findings Sec. 1. The City Council has considered the advice and recommendation of the Planning Commission (Case No. 00-11-OM). Sec. 2. The St. Louis Park Municipal Code, Sections 14-405, 14-406, 14-408 and 14-409 are hereby amended to read as follows: Section 14-405. Initiation of Proceedings. Proceedings for adoption, amendment, or repeal of Official Map may be initiated by (1) a recommendation of the Planning Commission; or (2) by action of the City Council on its own initiative, (3) recommendation by the Community Development Director, or (4) petition of the owners of at least 60% of the property upon which the designation lies. Section 14-406. Reference to the Planning Commission. Any proposed Official Map change shall be submitted to the Planning Commission to hold a public hearing and make recommendation thereon to the City Council. The Planning Commission shall meet, hold a public hearing, consider said proposed change, and submit its recommendation to the City Council within sixty (60) days after submission of the matter to it. If no recommendation is transmitted by the Planning Commission within sixty (60) days first opening the public hearing, the City Council may take action without further awaiting such recommendation. Section 14-408. Notice. Notice of the public hearing shall be given by publication at least once in the official newspaper, not less than ten (10) days and not more than thirty (30) days prior to said hearing, stating the time and place thereof, description of the property to be included and a general statement of the nature of the purpose of the hearing. Not less than ten (10), nor more than thirty (30) days prior to the said hearing, a copy of said notice shall also be mailed by the City Clerk to all owners of said land, as the same appear upon the records of the County Auditor of Hennepin County, and addressed to the last known address, as shown by said Auditor’s records. If attempt is made in good faith to serve all persons in the manner and at the times above provided, failure to serve one (1) or more through inadvertence shall not invalidate the proceedings. Proof of service shall be made by the affidavit of the persons serving same and shall be filed with the City Clerk. 54 Section 14-409. Hearing. At the time set for the hearing, the Planning Commission shall hear arguments for and against such proposed Official Map and may continue said hearing from time to time not to exceed thirty (30) days from the original date specified in the notice of hearing. Final recommendation on the proposed change shall be forwarded to the City Council within thirty (30) days after the hearing is closed. Section 14-409.1. City Council Action. The City Council shall hold two (2) readings of ordinance amendment to modify the Official Map. The first reading of the ordinance shall be not less than seven (7) or more than sixty (60) days after receiving a recommendation from the Planning Commission. Final vote shall be within one hundred twenty (120) days of the Planning Commission recommendation. Sec. 3. The contents of Planning Case File 00-11-OM are hereby entered into and made part of the public hearing record and the record of decision for this case. Sec.4. This Ordinance shall take effect fifteen days after its publication. Adopted by the City Council March 20, 2000 Reviewed for Administration City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney 55 SUMMARY ORDINANCE NO._____________ AN ORDINANCE AMENDING THE ST. LOUIS PARK MUNICIPAL CODE BY AMENDING SECTIONS 14-405, 14-406, 14-408 and 14-409 This ordinance states that the municipal code shall be amended to allow staff to initiate amendments to the Official Map and to hold the public hearings on said amendments at the Planning Commission. This ordinance shall take effect 15 days after publication. Adopted by the City Council March 20, 2000 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: March 29, 2000 56 City of St. Louis Park City Council Agenda Item # 8c* Meeting of March 20, 2000 *8c. CASE NO. 00-06-Z - Zoning Ordinance Map Amendments Second reading of Zoning Ordinance Map Amendments to change designations for the following properties: • SE Quadrant of Texas and South Frontage Road of I-394 from R2 and R3 to C1 • Parcel at 4320 West 36 ½ Street from C2 to R4 • Parcels SW of Bass Lake from R3 to RC Recommended Action: Approve second reading of Zoning Ordinance Map amendments to bring the Zoning Map into conformance the Comprehensive Plan, Adopt Ordinances, approve summary Ordinances and authorize summary publication. Background: On March 6, 2000, the City Council approved first reading of Ordinances changing Zoning Designations on properties in three areas. These changes bring these properties into conformance with the Comprehensive Plan 2000-2020 adopted by the City Council on Mary 17, 1999. The Planning Commission held a public hearing on February 16, 2000, reviewed the proposed changes, found the proposed changes to be in conformance with the Comprehensive Plan, and recommended approval. There are no current development proposals for any of the subject properties included in the proposed map amendments before the Council at this time. Notification of the proposed changes were mailed to property owners within a 350-foot radius of the proposed changes. Proposed Changes: The following show the current and proposed changes for each area. 57 SE Quadrant of Texas and South Frontage Road of I-394 and north of 13th Lane Existing Zoning R1 R2 C2 R4 # R3 I-394 Texas Ave R1 – Single Family Residential R2 – Single Family Residential R3 – Two Family Residential R4 – Multi-Family Residential C1 – Neighborhood Commercial C2 – General Commercial 58 Proposed Zoning Parcel at 4320 West 36 ½ Street Current Zoning R3 C2 C1 R2 R3 RC R4 C1 C Excelsior Blvd.36 1/2 St. I-394 R1 R2 C1 R # Subject R2 – Single Family Residential R3 – Two-Family Residential R4 – Multi-Family Residential RC – Residential- Commercial C1 – Neighborhood Commercial C2 – General Commercial 59 Proposed Zoning Parcels SW of Bass Lake Current Zoning 36 1/2 ST W EXCELSIOR BLVDR3 R4 C1 R2 R4 RC C2 R3 # Subject Property IP R3 R3 R4 R3 RC R3 IP – Industrial Park R3 – Two-Family Residential R4 – Multi- Family Residential RC – Residential- Commercial 60 Proposed Zoning Attachments: Proposed Ordinances Summary Ordinances Prepared by: Judie Erickson, Planning Coordinator Approved by: Charles W. Meyer, City Manager 61 ORDINANCE NO.__________ AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHANGING BOUNDARIES OF ZONING DISTRICTS SE Quadrant of Texas and South Frontage Road of I-394 THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. The St. Louis Park Zoning Ordinance adopted December 28, 1959, Ordinance No. 730; amended December 31, 1992, Ordinance No. 1902-93, as heretofore amended, is hereby further amended by changing the zoning district boundaries by reclassifying the following described lands from their existing land use district classification to the new land use district classification as indicated for the tract as hereinafter set forth, to wit: Parcel 1: That part of the West 67.5 feet of the East 802.5 feet of the North 162.5 feet of the Northwest ¼ of the Southwest ¼ lying Southerly of Highway right-of-way Parcel 2: Commencing at a point in North line of Northwest ¼ of Southwest ¼ distant 930 feet West from Northeast corner thereof; thence East 127 5/10 feet; thence South 325 feet; thence West 125 5/10 feet; thence North to beginning, except roads. Parcel 3: Commencing 930 feet West of Northeast corner of Northwest ¼ of Southwest ¼; thence West 88 feet; thence South along center line of road 325 feet; thence East 85 6/10 feet; thence North to beginning, except roads. from R-2-Single Family Residential and R-3-Two-Family Residential to C1-Neighborhood Commercial. Section 2. This ordinance shall take effect fifteen days after its publication. Adopted by the City Council March 20, 2000 Reviewed for Administration City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney 62 ORDINANCE NO.__________ AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHANGING BOUNDARIES OF ZONING DISTRICTS 4320 West 36 ½ Street THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. The St. Louis Park Zoning Ordinance adopted December 28, 1959, Ordinance No. 730; amended December 31, 1992, Ordinance No. 1902-93, as heretofore amended, is hereby further amended by changing the zoning district boundaries by reclassifying the following described lands from their existing land use district classification to the new land use district classification as indicated for the tract as hereinafter set forth, to wit: West 122 2/100 feet of East 249 2/100 feet of South 177 feet of North 357 feet of Southwest ¼ of Southeast 1/4 from C2 General Commercial to R4 Multi-Family Residential. Section 2. This ordinance shall take effect fifteen days after its publication. Adopted by the City Council March 20, 2000 Reviewed for Administration City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney 63 ORDINANCE NO.__________ AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHANGING BOUNDARIES OF ZONING DISTRICTS Parcels Southwest of Bass Lake THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. The St. Louis Park Zoning Ordinance adopted December 28, 1959, Ordinance No. 730; amended December 31, 1992, Ordinance No. 1902-93, as heretofore amended, is hereby further amended by changing the zoning district boundaries by reclassifying the following described lands from their existing land use district classification to the new land use district classification as indicated for the tract as hereinafter set forth, to wit: Block 1 and that part of Block 2 lying Southeasterly of Belt Line Boulevard; Also that part of Block 7 lying Northeasterly of Monterey Drive, except street, Westmoreland Park from R3 Two-Family Residential to RC Multi-Family Residential. Section 2. This ordinance shall take effect fifteen days after its publication. Adopted by the City Council March 20, 2000 Reviewed for Administration City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney 64 SUMMARY ORDINANCE NO._____________ AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHANGING BOUNDARIES OF ZONING DISTRICTS SE QUADRANT OF TEXAS AND SOUTH FRONTAGE ROAD OF I-394 This ordinance states that three properties located southeast of Texas Avenue and South Frontage Road of I-394 shall be rezoned from R2 Single Family Residential and R3 Two-Family Residential to C1 Neighborhood Commercial. This ordinance shall take effect 15 days after publication. Adopted by the City Council March 20, 2000 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: March 29, 2000 00-06-1-sum/N/res/ord 65 SUMMARY ORDINANCE NO._____________ AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHANGING BOUNDARIES OF ZONING DISTRICTS 4320 West 36 ½ Street This ordinance states that the parcel located at 4320 West 36 ½ Street shall be rezoned from C-2 General Commercial to R4 Multi-Family Residential. This ordinance shall take effect 15 days after publication. Adopted by the City Council March 20, 2000 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: March 29, 2000 00-06-2-sum/N/res/ord 66 SUMMARY ORDINANCE NO._____________ AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHANGING BOUNDARIES OF ZONING DISTRICTS PARCELS SOUTHWEST OF BASS LAKE This ordinance states that the parcels southwest of Bass lake shall be rezoned from R3 Two- Family Residential to RC Multi-Family Residential. This ordinance shall take effect 15 days after publication. Adopted by the City Council March 20, 2000 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: March 29, 2000 00-06-3-sum/N/res/ord 67 City of St. Louis Park City Council Agenda Item # 8d* Meeting of March 20, 2000 *8d. CASE NO. 00-07-ZA - Zoning Ordinance Amendments Second reading of Zoning Ordinance Amendment to modify Section 14:7-2.C to prohibit any subdivision or administrative reduction of the size of land containing a non-conforming land use. Recommended Action: Approve second reading of Zoning Ordinance amendment modifying Section 14:7-2C, adopt Ordinance, and authorize summary publication. Background: On March 6, 2000, the City Council approved first reading of an amendment to the Non- conforming Section of the Zoning Ordinance to clarify what constitutes an intensification of a non-conforming use. This amendment was initiated by the City Council to eliminate the possibility of circumventing code requirements by splitting off as a separate parcel the area of a lot containing a non- conforming land use, such as a billboard, thereby allowing the remaining portion of the property to be redeveloped. The Zoning Ordinance currently contains provisions that require some new development to bring all non-conformities into compliance. The Planning Commission held a public hearing on the proposed amendment on February 16, 2000, and recommended approval of the proposal. There have been no changes to the proposed text since first reading. Attachments: Proposed Ordinance Ordinance Summary Prepared by: Judie Erickson, Planning Coordinator Approved by: Charles W. Meyer, City Manager 68 ORDINANCE NO.______ AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE RELATING TO ZONING BY AMENDING SECTION 14:7-2.C THE CITY OF ST. LOUIS PARK DOES ORDAIN: Findings Sec. 1. The City Council has considered the advice and recommendation of the Planning Commission (Case No. 00-07-ZA) Sec. 2. The St. Louis Park Ordinance Code, Section 14:7-2.C is hereby amended to read as follows: Section 14:7-2 GENERAL REQUIREMENTS C. Intensification prohibited – A non-conforming land use shall not be intensified in character or operation. Intensification shall include, but not be limited to, increased hours of operation, expansion of the use to a portion of the property not previously used, reducing the size of the parcel containing the non-conforming use by subdivision or administrative lot line adjustment, expansion of a parking area and increased number of employees. Sec. 3. The contents of Planning Case File 00-07-ZA are hereby entered into and made part of the public hearing record and the record of decision for this case. Sec.4. This Ordinance shall take effect fifteen days after its publication. Adopted by the City Council March 20, 2000 Reviewed for Administration City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney 69 SUMMARY ORDINANCE NO._____________ AN ORDINANCE OF THE ST.LOUIS PARK ORDINANCE CODE RELATING TO ZONING BY AMENDING SECTION 14-7-2.C. This ordinance amendment prohibits any subdivision or administrative reduction in size of land containing a non-conforming land use. This ordinance shall take effect 15 days after publication. Adopted by the City Council March 20, 2000 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: March 29, 2000 00-07-za-sum/N/es/ord 70 City of St. Louis Park City Council Agenda Item #8e* Meeting of March 20, 2000 *8e. Resolution Authorizing Amendment of the Southwest Fire Mutual Aid Agreement This resolution supports one change in participants of the Southwest Fire Mutual Aid Association Recommended Action: Motion to adopt a resolution approving the addition of the City of Minneapolis to the Southwest Fire Mutual Aid Association Background: The Southwest Mutual Aid Association was established in 1951. Since inception, it has been expanded to include fourteen (14) agencies including the City of St. Louis Park Fire Department. The agreement affords the opportunity to share additional personnel, equipment and facilities among the participants. Other entities may join the association with the unanimous approval of the members. A party can withdraw from the agreement with thirty (30) days notice to the other members. There is a proposed change in membership status requiring amendment of the Mutual Aid Agreement. The City of Minneapolis has requested to join the Association. This request was considered and approved by the representative Fire Chiefs. A Council resolution supporting these changes is also required. The mutual aid agreement is independent of the automatic response agreement the City shares with Golden Valley and Hopkins. The numbers below indicate total mutual aid given and received through both agreements. Golden Valley and Hopkins are also part of the Southwest Mutual Aid Association. St. Louis Park Fire Department Mutual Aid 1994-1998 Given Received 1994 25 22 1995 15 13 1996 23 22 1997 29 14 1998 14 14 1999 22 14 Total 128 99 Attachments: Resolution Exhibit A Prepared by: Robert Gill, Fire Chief Jennifer Schaefer, Administrative Assistant Approved by: Charles W. Meyer, City Manager 71 CITY OF ST. LOUIS PARK RESOLUTION NO. RESOLUTION AMENDING THE SOUTHWEST SUBURBAN MUTUAL AID AGREEMENT TO INCLUDE THE CITY OF MINNEAPOLIS WHEREAS, the City of St. Louis Park has previously approved and participated in a mutual aid agreement between the southwest suburban governmental agencies to provide cooperative use of fire personnel and equipment; WHEREAS; the agencies participating in this agreement have been designated the Southwest Mutual Aid Association; WHEREAS; the existing agreement requires the parties of the agreement to approve by resolution a new Exhibit A to add a new member to the agreement; WHEREAS; the City of Minneapolis would like to join the Association and would add to the overall effectiveness; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: The revised Exhibit A dated 2/16/00, which includes the City of Minneapolis is hearby the new official list of parties to the agreement establishing the Southwest Mutual Aid Association. The city clerk is directed to transmit a certified copy of this resolution to the secretary of the Southwest Mutual Aid Association. Attest: Adopted by the City Council March 20, 2000 City Clerk Mayor Reviewed for Administration: City Manager 72 City of St. Louis Park City Council Agenda Item # 9a* Meeting of March 20, 2000 *9a. Financial Report for December, 1999 and January, 2000 These reports detail 1999 and current activity Recommended Action: Accept report for filing Background: Attached is the preliminary December 1999 and January, 2000 financial reports. These reports contain the balance sheet (1999) and revenue and expenditure listings. The December 1999 financial statements should be extremely accurate. Any adjustments made by the auditors will be minor. The auditors are scheduled to start the annual audit March 20, 2000. At the conclusion of the annual audit, the final 1999 financial statements will be presented. Beginning in April, additional information about individual funds will be presented. It is the intent to focus on one fund each month in addition at the standard financial report. Attachments: December, 1999 Financial Report January, 2000 Financial Report Prepared by: Jean D. McGann Approved by: Charles W. Meyer, City Manager 73 Item # 9b* Claims Paid March 16, 2000 March 10, 2000 VENDOR NAME DESCRIPTION AMOUNT AAA-LICENSE DIVISION MACHINERY & AUTO EQUIPMENT 950.56 ADAMS, MARY B TRAINING/CONFERENCES/SCHOOLS 200.00 ADVANTA BANK CORP OTHER CONTRACTUAL SERVICES 97.45 AIRLAKE FORD MERCURY INC. MACHINERY & AUTO EQUIPMENT 14,147.00 AIRTOUCH CELLULAR TELEPHONE 2,032.87 ALBRECHT MARY STUDY INCENTIVE & MERIT PAY 1,408.48 ALLIANCE MECHANICAL SERVICES I BUILDING MTCE SERVICE 3,854.00 ALMSTEAD'S SUPERVALU GENERAL SUPPLIES 17.85 AMERICAN WATER WORKS ASSOC GENERAL SUPPLIES 198.00 ANCHOR PAPER CO GENERAL SUPPLIES 725.25 ANDERSON, SCOTT MEETING EXPENSE 185.80 ARAMARK UNIFORM CORPORATE ACCT GENERAL SUPPLIES 664.92 AT&T TELEPHONE 6.58 AUTOMATIC SYSTEMS INC EQUIPMENT MTCE SERVICE 97.13 BACHMANS BUILDING MTCE SERVICE 107.57 BATTERIES PLUS GENERAL SUPPLIES 56.63 BAUER BUILT TIRE & BATTERY EQUIPMENT PARTS (35.87) BCA/ Traning and Development TRAINING/CONFERENCES/SCHOOLS 250.00 BERNDT ELECTRIC SERVICE BUILDING MTCE SERVICE 66.25 BOBS PERSONAL COFFEE SERVICE GENERAL SUPPLIES 235.22 BOOMER, KRISTIN TRAINING/CONFERENCES/SCHOOLS 254.95 BOYER TRUCK PARTS EQUIPMENT PARTS 213.77 BRITISH LANDSCAPES OTHER CONTRACTUAL SERVICES 1,798.86 BROADWAY RENTAL RENTAL EQUIPMENT (1.66) BROWN, ANTHONY INSPECTION-SINGLE/DOUBLE 25.00 BUREAU OF CRIMINAL APPREHENSIO PROFESSIONAL SERVICES 24.00 CANADIAN PACIFIC RAILWAY OTHER CONTRACTUAL SERVICES 104.32 CAPITOL COMMUNICATIONS RADIO COMMUNICATIONS 96.28 CATCO PARTS SERVICE EQUIPMENT PARTS (5.15) CENTER FOR ENERGY & ENVIRONMEN OTHER CONTRACTUAL SERVICES 747.50 CHIEF SUPPLY GENERAL SUPPLIES 40.98 COLICH & ASSOCIATES PROFESSIONAL SERVICES 1,710.50 COLLISYS ELECTRIC CO PROFESSIONAL SERVICES 3,829.27 COMPRESSAIR & EQUIPMENT CO EQUIPMENT PARTS 75.23 CONCEPT SEATING INC GENERAL SUPPLIES (180.00) CONSOLIDATED PLASTICS COMPANY SUBSISTENCE SUPPLIES 109.80 CONSTRUCTION MATERIALS GENERAL SUPPLIES (938.10) CRILEY, KATHI L TELEPHONE 90.06 CROWN TROPHY GENERAL SUPPLIES 126.52 CUB FOODS GENERAL SUPPLIES 741.52 DEKO FACTORY SERVICE INC OTHER IMPROVEMENT SUPPLIES 61.83 DRYWALL SUPPLY INC BLDG/STRUCTURE SUPPLIES 854.31 DUNLAP, REG TRAINING/CONFERENCES/SCHOOLS 50.00 74 E & A DISTRIBUTING EQUIPMENT PARTS 529.00 ELAN FINANCIAL SERVICES MEETING EXPENSE 159.97 ELECTRIC PUMP WALDOR GROUP BUILDING MTCE SERVICE 213.00 EMPLOYER EDUCATION SERVICES TRAINING/CONFERENCES/SCHOOLS 195.00 ENGINEERING REPRO SYSTEMS GENERAL SUPPLIES 16.61 ENSR CONSULTING & ENGINEERING PROFESSIONAL SERVICES 23,850.87 FACTORY MOTOR PARTS COMPANY EQUIPMENT PARTS (15.67) FANCHER PLANNING & DESIGN INC PROFESSIONAL SERVICES 360.00 FEDERAL EXPRESS CORP POSTAGE 320.79 FLANNIGAN, JANE OTHER CONTRACTUAL SERVICES 146.68 GAGLIONE, JOHN INSPECTION-SINGLE/DOUBLE 25.00 GALAXY COMPUTER SERVICES EQUIPMENT MTCE SERVICE 138.00 GALLAGHER & CO OF MN INC, A J WORKERS COMPENSATION INSURANCE 0.00 GENERAL SAFETY EQUIPMENT CORP EQUIPMENT PARTS (14.07) GIESE JOHN HEATING 40.40 GRAFIX SHOPPE EQUIPMENT MTCE SERVICE 332.75 GRAINGER INDUSTRIAL SUPPLY GENERAL SUPPLIES 5,389.22 GRAYBAR ELECTRIC CO BLDG/STRUCTURE SUPPLIES (197.85) H & W MOTOR EXPRESS COMPANY BLDG/STRUCTURE SUPPLIES 73.70 HATCH SALES CO OTHER IMPROVEMENT SUPPLIES 2,577.32 HENN CO ACCOUNTING SERVICES SUBSISTENCE SERVICE 4,150.00 HENN CO TREASURER BUILDING MTCE SERVICE 309.12 HENNEPIN COUNTY TREASURER OTHER CONTRACTUAL SERVICES 146.49 HENNEPIN TECHNICAL COLLEGE TRAINING/CONFERENCES/SCHOOLS 120.00 HOLTZ CATHERINE INSPECTION-SINGLE/DOUBLE 25.00 HOLZ, ANNE OTHER CONTRACTUAL SERVICES 10.00 HOME DEPOT/GECF BLDG/STRUCTURE SUPPLIES 126.55 HOME HARDWARE GENERAL SUPPLIES 249.96 HYDRO SUPPLY COMPANY OTHER IMPROVEMENT SUPPLIES 3,943.70 IKON OFFICE SOLUTIONS NON-CAPITAL EQUIPMENT 1,575.53 IMC SALT INC OTHER IMPROVEMENT SUPPLIES 2,870.17 INACOM INFORMATION SYSTEMS OFFICE FURNITURE & EQUIPMENT (296.62) INGRAHAM & ASSOCIATES INC PROFESSIONAL SERVICES 119.70 IOS CAPITAL RENTAL EQUIPMENT 826.44 IOWA PAINT MFG CO INC BLDG/STRUCTURE SUPPLIES 1,919.07 IPMA SUBSCRIPTIONS/MEMBERSHIPS 200.00 IRRIGATION ASSOCIATION TRAINING/CONFERENCES/SCHOOLS 250.00 JACOBSON, CLIFFORD INSPECTION-SINGLE/DOUBLE 25.00 JOHNSON, DICK GENERAL SUPPLIES 37.00 JOSEPH CATERING MEETING EXPENSE 538.64 KAMPA, MARK STUDY INCENTIVE & MERIT PAY 1,062.00 KANSAS STATE BANK OF MANHATTAN CAPITALIZED INTEREST 2,636.74 KAPP, KEVIN INSPECTION-SINGLE/DOUBLE 25.00 KAR PRODUCTS EQUIPMENT PARTS 90.83 KENNEDY & GRAVEN PROFESSIONAL SERVICES 1,820.79 KEVITT EXCAVATING INC OTHER CONTRACTUAL SERVICES 6,560.00 KIENENBERGER, BRIDGET MILEAGE-PERSONAL CAR 32.50 KRAMER, LORIN TRAINING/CONFERENCES/SCHOOLS 81.85 LEAGUE OF MN CITIES SUBSCRIPTIONS/MEMBERSHIPS 116.57 75 LEAGUE OF MN HUMAN RIGHTS COMM TRAINING/CONFERENCES/SCHOOLS 75.00 LETTA TRAINING/CONFERENCES/SCHOOLS 360.00 LINHOFF PHOTO & DIGITAL IMAGIN GENERAL SUPPLIES 15.06 LOFFLER BUSINESS SYSTEMS INC RADIO COMMUNICATIONS 178.00 LOFTUS, JANICE OTHER CONTRACTUAL SERVICES 160.00 LOGIS COMPUTER SERVICES 66,631.15 LONG LAKE POWER EQUIPMENT EQUIPMENT PARTS 228.58 LOWELLS AUTOMOTIVE/PAINT PLUS EQUIPMENT PARTS 442.19 M/A ASSOCIATES INC CLEANING/WASTE REMOVAL SUPPLY 54.76 MAHONEY MEDIA GROUP PROFESSIONAL SERVICES 17,500.00 MASTERSON PERSONNEL INC PROFESSIONAL SERVICES 1,800.00 MC CONNELL, BECKY TRAINING/CONFERENCES/SCHOOLS 250.00 MENARDS EQUIPMENT PARTS 19.43 METRO AREA MGMT ASSN MEETING EXPENSE 16.00 METRO ATHLETIC SUPPLY GENERAL SUPPLIES 63.79 METRO SALES INC EQUIPMENT MTCE SERVICE 401.77 METRO SYSTEMS GENERAL SUPPLIES 345.62 METRO VOLLEYBALL OFFICIALS OTHER CONTRACTUAL SERVICES 41.00 METROCALL SMALL TOOLS 287.35 MID AMERICA METER INC EQUIPMENT PARTS 512.46 MIDWEST CEDAR TIMBEROOF COMPAN BUILDING 88.99 MIDWEST MAILING SYSTEMS INC EQUIPMENT PARTS 25.22 MIND SHARP MEETING EXPENSE 774.00 MINN CO ATTORNEYS ASSOCIATION PRINTING & PUBLISHING 24.05 MINNEAPOLIS AQUATENNIAL UNREALIZED REVENUE 735.00 MINNEAPOLIS RAG STOCK COMPANY CLEANING/WASTE REMOVAL SUPPLY 329.75 MINUTEMAN PRESS GENERAL SUPPLIES 68.02 MN DRIVER & VEHICLE SVCS EQUIPMENT REPLACEMENT CHARGE (46.00) MN OFFICE CITIZENSHIP/VOLUNTEE SUBSCRIPTIONS/MEMBERSHIPS 50.00 MN PIPE & EQUIPMENT OTHER IMPROVEMENT SUPPLIES 137.67 MN POLLUTION CONTROL AGENCY LICENSES/TAXES 2,720.00 MN RECREATION & PARK ASSOC OTHER CONTRACTUAL SERVICES 250.00 MOORMAN JOHN, INC. TRAINING/CONFERENCES/SCHOOLS 189.00 MTI DISTRIBUTING CO EQUIPMENT PARTS 596.88 MUNICILITE EQUIPMENT PARTS 390.64 NAPA GENUINE PARTS CO/FINANCE EQUIPMENT PARTS 329.48 NARDINI FIRE EQUIPMENT CO GENERAL SUPPLIES 1,014.50 NATIONAL ASSOCIATION OF SCHOOL TRAINING/CONFERENCES/SCHOOLS 395.00 NATIONAL AUTOMATIC SPRINKLER C BUILDING MTCE SERVICE 300.00 NATROGAS INC SMALL TOOLS 109.66 NORTHERN STATES POWER CO ELECTRIC SERVICE 231.82 OESTREICH, MARK TRAINING/CONFERENCES/SCHOOLS 270.00 OFFICE DEPOT OFFICE SUPPLIES 226.70 OFFICE MAX GENERAL SUPPLIES 365.85 OLSEN CHAIN & CABLE CO INC BLDG/STRUCTURE SUPPLIES 25.39 76 OLSON DANIEL INSPECTION-SINGLE/DOUBLE 50.00 ONO MASAYE INSPECTION-SINGLE/DOUBLE 25.00 OXYGEN SERVICE COMPANY INC. EQUIPMENT PARTS 389.00 PALMS BAKERY MEETING EXPENSE 40.65 PARK PET HOSPITAL OTHER CONTRACTUAL SERVICES 639.00 PARTS PLUS EQUIPMENT PARTS 171.23 PEPSI-COLA COMPANY CONCESSION SUPPLIES 392.14 PERF TRAINING/CONFERENCES/SCHOOLS 325.00 PERFORMANCE TRAINING ASSOCIATI TRAINING/CONFERENCES/SCHOOLS 695.00 PRAXAIR DISTRIBUTION INC. GENERAL SUPPLIES 76.26 PRESTIGE LINCOLN MERCURY EQUIPMENT PARTS 637.95 PRINT SHOP PRINTING & PUBLISHING 560.00 PROPANE GAS PRODUCTS GENERAL SUPPLIES 108.74 R C SERVICE EQUIPMENT MTCE SERVICE 109.68 RAU BRADLEY INSPECTION-SINGLE/DOUBLE 25.00 RC INDENTIFICATIONS GENERAL SUPPLIES 5.33 RESCUE ONE EQUIPMENT PARTS 727.00 REYNOLDS WELDING SUPPLY CO GENERAL SUPPLIES 9.90 RICKSON ERWIN INSPECTION-SINGLE/DOUBLE 25.00 SA-AG INC OTHER IMPROVEMENT SUPPLIES 2,074.57 SALSTROM CONNIE INSPECTION-SINGLE/DOUBLE 25.00 SALVERDA & ASSOCIATES, DONALD TRAINING/CONFERENCES/SCHOOLS 722.43 SCHARBER & SONS INC EQUIPMENT PARTS 207.25 SCHWIETZ JULIANNE PROFESSIONAL SERVICES 1,051.15 SCIENCE MUSEUM OF MINNESOTA TRAINING/CONFERENCES/SCHOOLS 278.00 SECURITYLINK FROM AMERITECH OTHER CONTRACTUAL SERVICES 72.20 SLP CRIME PREVENTION FUND UNREALIZED REV-SAFETY CAMP 0.00 SOUTHWEST FIRE LEAGUE SUBSCRIPTIONS/MEMBERSHIPS 125.00 STANDARD SPRING OF MPLS EQUIPMENT PARTS (234.77) STAR TRIBUNE OTHER ADVERTISING 1,855.00 STAT MEDICAL CLEANING/WASTE REMOVAL SUPPLY 63.14 STORAGE EQUIPMENT INC BLDG/STRUCTURE SUPPLIES 1,515.76 STREICHER'S EQUIPMENT PARTS 1,389.19 SUBURBAN TIRE CO EQUIPMENT PARTS 75.43 SUMMIT ENVIROSOLUTIONS INC. PROFESSIONAL SERVICES 500.00 SUN NEWSPAPERS OTHER ADVERTISING 163.20 TABOR, STEVEN AND SHARON PROFESSIONAL SERVICES 550.00 TAMARACK MATERIALS INC. BLDG/STRUCTURE SUPPLIES 110.35 TKDA PROFESSIONAL SERVICES 1,165.26 TRUE VALUE (PARK) OTHER IMPROVEMENT SUPPLIES 12.97 TWIN CITY AREA LABOR MGMT COUN TRAINING/CONFERENCES/SCHOOLS 225.00 U S WEST COMMUNICATIONS TELEPHONE 722.09 UNITED RENTALS EQUIPMENT PARTS (435.06) US POSTAL SERVICE POSTAGE 5,014.68 VARNER FRANCINE INSPECTION-SINGLE/DOUBLE 25.00 VAUGHAN, JIM SMALL TOOLS 44.74 VIKING OFFICE PRODUCTS OFFICE SUPPLIES 3.21 WACHS E.H. COMPANY EQUIPMENT MTCE SERVICE 236.46 WALSER FORD EQUIPMENT PARTS 62.62 77 WESTSIDE EQUIPMENT BUILDING MTCE SERVICE 199.08 WILLIAMS STEEL & HDWE SMALL TOOLS 160.32 WOLF CAMERA INC GENERAL SUPPLIES 261.12 WSB ASSOCIATES INC PROFESSIONAL SERVICES 3,734.25 YUGINO BRETT INSPECTION-SINGLE/DOUBLE 25.00 ZEE MEDICAL SERVICE GENERAL SUPPLIES 192.98 ZIEGLER INC EQUIPMENT PARTS (12.36) ZIP PRINTING OFFICE SUPPLIES 120.92 ZIP SORT POSTAGE 92.13 225,197.20 March 17, 2000 VENDOR NAME DESCRIPTION AMOUNT AAA-LICENSE DIVISION MACHINERY & AUTO EQUIPMENT 8,208.60 AIRTOUCH CELLULAR TELEPHONE 798.09 ALBINSONS PROFESSIONAL SERVICES 18.31 ALLIANCE MECHANICAL SERVICES I BUILDING MTCE SERVICE 106.00 AMERIPRIDE LINEN AND APPAREL S CLEANING/WASTE REMOVAL SERVICE 180.00 APPLE PRINTING AND SECRETARIAL PRINTING & PUBLISHING 436.65 ARAMARK UNIFORM CORPORATE ACCT GENERAL SUPPLIES 351.78 AT&T TELEPHONE 6.58 AUTOMATIC GARAGE DOOR CO BUILDING MTCE SERVICE 857.39 B & D ENTERPRISES GENERAL CUSTOMERS 11.21 BARNES FAMILY TRUST GENERAL CUSTOMERS 57.20 BATTERIES PLUS EQUIPMENT PARTS 255.53 BAUER BUILT TIRE & BATTERY EQUIPMENT PARTS (35.87) BOBS PERSONAL COFFEE SERVICE GENERAL SUPPLIES 53.48 BOYER TRUCK PARTS EQUIPMENT PARTS 20.87 BROADWAY RENTAL RENTAL EQUIPMENT (1.66) BRODERSEN, NICOLE YOUTH ATHLETICS/LEAGUES- exempt 25.00 BUBLITZ, STEVEN & JULIE GENERAL CUSTOMERS 39.92 CAPITOL COMMUNICATIONS RADIO COMMUNICATIONS 393.77 CARTRIDGE CARE EQUIPMENT MTCE SERVICE 756.49 CATCO PARTS SERVICE EQUIPMENT PARTS 39.45 COFFEE MILL INC GENERAL SUPPLIES 103.84 COLICH & ASSOCIATES PROFESSIONAL SERVICES 14,037.01 CONCEPT SEATING INC GENERAL SUPPLIES (180.00) CONSECO FINANCE VENDOR SERV CO OTHER CONTRACTUAL SERVICES 751.89 CONSTITUTIONAL RIGHTS FOUNDATI PRINTING & PUBLISHING 5.50 CONSTRUCTION BULLETIN MAGAZINE LEGAL NOTICES 409.20 CONSTRUCTION MATERIALS GENERAL SUPPLIES (938.10) COWART, PEG YOUTH ATHLETICS/LEAGUES- exempt 30.00 DANKO EMERGENCY EQUIPMENT GENERAL SUPPLIES 415.26 78 CO DATABASE TECHNOLOGIES INC OTHER CONTRACTUAL SERVICES 51.00 DECISION RESOURCES LTD OTHER CONTRACTUAL SERVICES 1,750.00 DIGITAL BIOMETRICS INC EQUIPMENT MTCE SERVICE 485.00 DOYING, VIRGINIA GENERAL CUSTOMERS 55.62 EDINA REALTY RELOCATION GENERAL CUSTOMERS 31.22 ELECTRIC PUMP WALDOR GROUP BUILDING MTCE SERVICE 1,761.11 ENGINEERING REPRO SYSTEMS GENERAL SUPPLIES 21.04 FACTORY MOTOR PARTS COMPANY EQUIPMENT PARTS (15.67) FIRE INSTRUCTORS ASSN OF MINN TRAINING/CONFERENCES/SCHOOLS 70.00 FIRST CHOICE BLDG/STRUCTURE SUPPLIES 632.05 FLOYD TOTAL SECURITY GENERAL SUPPLIES 9.00 GALLAGHER & CO OF MN INC, A J WORKERS COMPENSATION INSURANCE 0.00 GALLAGHER, RENEE YOUTH ATHLETICS/LEAGUES- exempt 20.00 GARDNER HARDWARE BLDG/STRUCTURE SUPPLIES 116.62 GENERAL GROWTH GENERAL CUSTOMERS 342.32 GENERAL SAFETY EQUIPMENT CORP EQUIPMENT PARTS (14.07) GOODYEAR BRAD RAGAN TIRE & SER EQUIPMENT MTCE SERVICE 1,652.22 GRAY, JAMES M. GENERAL CUSTOMERS 6.67 GRAYBAR ELECTRIC CO BLDG/STRUCTURE SUPPLIES 936.13 GREEN, PAUL & LAURA GENERAL CUSTOMERS 14.42 GREENMAN TECHNOLOGIES OF MN IN CLEANING/WASTE REMOVAL SUPPLY 81.40 HANDY INDUSTRIES LLC GENERAL SUPPLIES 413.01 HARRIS, MARGERY TRUST GENERAL CUSTOMERS 67.24 HASKELL, KEITH DEPOSITS PAYABLE 100.00 HENN CO TREASURER OTHER CONTRACTUAL SERVICES 204.00 HENNEPIN COUNTY PUBLIC WORKS D CLEANING/WASTE REMOVAL SERVICE 7,736.89 HENNEPIN TECHNICAL COLLEGE TRAINING/CONFERENCES/SCHOOLS 95.00 HOFFMAN, BRIAN MEETING EXPENSE 61.66 HOME DEPOT/GECF GENERAL SUPPLIES 75.08 HOME HARDWARE GENERAL SUPPLIES 138.61 HOOGESTEGER, JOHN GENERAL CUSTOMERS 53.63 HORNIG, DAVID & BARBARA GENERAL CUSTOMERS 50.56 I/O SOLUTIONS LLC PROFESSIONAL SERVICES 1,195.00 INACOM INFORMATION SYSTEMS OFFICE FURNITURE & EQUIPMENT (296.62) IRON MOUNTAIN OTHER CONTRACTUAL SERVICES 58.00 J & F REDDY RENTS RENTAL EQUIPMENT 172.53 J H LARSON COMPANY BLDG/STRUCTURE SUPPLIES 672.00 JANSSEN, JON & SHANNON GENERAL CUSTOMERS 87.02 JOHNSON, BARRY GENERAL CUSTOMERS 7.72 JOHNSON, BRUCE GENERAL CUSTOMERS 24.97 JOHNSON, MARK A. GENERAL CUSTOMERS 101.14 JOSEPH CATERING MEETING EXPENSE 630.66 JRK INC OTHER IMPROVEMENT SUPPLIES 2,595.40 JUSTUS LUMBER COMPANY OTHER IMPROVEMENT SUPPLIES 316.48 K AND R COMMUNICATION SERVICES EQUIPMENT MTCE SERVICE 380.81 79 KAMAN INDUSTRIAL TECHNOLOGIES EQUIPMENT PARTS 86.85 KELLER, CATHARINE GENERAL CUSTOMERS 75.23 KIEFER, RICHARD GENERAL SUPPLIES 24.50 LARSON SPORTS INC, GREG GENERAL SUPPLIES 423.59 LEWIS, ANNIE YOUTH ATHLETICS/LEAGUES- exempt 20.00 LINDSTROM, JOHN TRAINING/CONFERENCES/SCHOOLS 1,030.18 LOFTUS, JANICE OTHER CONTRACTUAL SERVICES 10.00 LORMAN EDUCATION SERVICES TRAINING/CONFERENCES/SCHOOLS 478.00 LOWELLS AUTOMOTIVE/PAINT PLUS EQUIPMENT PARTS 35.38 LUBRICATION TECHNOLOGIES INC LUBRICANTS/ADDITIVES 202.89 M/A ASSOCIATES INC GENERAL SUPPLIES 95.10 MASTEL, MARY ANNE GENERAL CUSTOMERS 268.32 MASTERSON PERSONNEL INC PROFESSIONAL SERVICES 633.75 MATHWIG, MELISSA & TROY GENERAL CUSTOMERS 53.03 MEDTRONIC PHYSIO-CONTROL CORP EQUIPMENT MTCE SERVICE 222.00 MENARDS SMALL TOOLS 10.63 METRO ATHLETIC SUPPLY GENERAL SUPPLIES 9,902.10 METRO COUNCIL ENVIRONMENTAL SE SEWER AVAILABILITY CHARGE 3,267.00 METRO RIDE INC. GENERAL CUSTOMERS 30.69 METRO SYSTEMS NON-CAPITAL EQUIPMENT 1,293.83 METROCALL TELEPHONE 211.04 MID-AMERICA BUSINESS SYSTEMS EQUIPMENT MTCE SERVICE 727.75 MILLAR ELEVATOR SERVICE CO BUILDING MTCE SERVICE 137.00 MINN DEPT OF ADMINISTRATION TELEPHONE 3,448.03 MINNEAPOLIS AQUATENNIAL UNREALIZED REVENUE 735.00 MINNEAPOLIS RAG STOCK COMPANY CLEANING/WASTE REMOVAL SUPPLY 253.39 MN ASSN ASPHALT PAVEMENT TECH TRAINING/CONFERENCES/SCHOOLS 165.00 MN DEPT OF NATURAL RESOURCES SUBSCRIPTIONS/MEMBERSHIPS 20.00 MN DRIVER & VEHICLE SVCS EQUIPMENT REPLACEMENT CHARGE (46.00) MN PIPE & EQUIPMENT SMALL TOOLS 933.30 MONROE TRUCK EQUIPMENT MACHINERY & AUTO EQUIPMENT 5,106.68 MPELRA SUBSCRIPTIONS/MEMBERSHIPS 150.00 MPLS COMMUNITY COLLEGE SMALL TOOLS 30.25 MSCAD INC COMPUTER SUPPLIES 330.44 NAPA AUTO PARTS EQUIPMENT PARTS 719.86 NEXTEL RADIO COMMUNICATIONS 87.00 NISKA, RAYMOND GENERAL CUSTOMERS 108.92 NORTHLAND ELECTRIC SUPPLY CO BLDG/STRUCTURE SUPPLIES 724.31 NSP CO ELECTRIC SERVICE 50,366.84 O'BRIEN, ED TRAINING/CONFERENCES/SCHOOLS 50.00 OFFICE DEPOT OFFICE SUPPLIES 244.28 ON SITE SANITATION OTHER CONTRACTUAL SERVICES 25.33 ORKIN PEST CONTROL OTHER CONTRACTUAL SERVICES 30.46 OTTO PACKAGING MIDWEST LLC BLDG/STRUCTURE SUPPLIES 132.00 PARTS PLUS EQUIPMENT PARTS 488.20 80 POKORNY COMPANY BLDG/STRUCTURE SUPPLIES 14.30 POSTMASTER POSTAGE 2,746.09 PRESTIGE LINCOLN MERCURY EQUIPMENT MTCE SERVICE 1,624.00 PRIMO DELI & PIZZERIA MEETING EXPENSE 21.03 PRINTERS SERVICE EQUIPMENT MTCE SERVICE 156.30 PRO PRODUCTS INC GENERAL SUPPLIES 391.17 PROCOLOR MERCHANDISE PURCH FOR RESALE 140.00 R & R SPECIALTIES EQUIPMENT PARTS 1,428.75 RIEDELL SHOES INC GENERAL SUPPLIES 658.07 RIGID HITCH INCORPORATED EQUIPMENT PARTS 42.31 RUSSELL, DENNIS GENERAL CUSTOMERS 15.04 SAWINSKI, MARK YOUTH ATHLETICS/LEAGUES- exempt 31.50 SEDGWICK HEATING & A/C BLDG/STRUCTURE SUPPLIES 1,064.00 SEVEN CORNERS ACE HDWE SMALL TOOLS 121.47 SIMON, STEPHANIE GENERAL CUSTOMERS 24.70 SLP CRIME PREVENTION FUND UNREALIZED REV-SAFETY CAMP 0.00 SLP ECONOMIC DEV AUTHORITY OFFICE SUPPLIES 329.95 SOLTAU, DANNY GENERAL CUSTOMERS 109.51 SPANIER, THOMAS GENERAL CUSTOMERS 53.30 SPEEDY LOCK & KEY EQUIPMENT MTCE SERVICE 75.00 SPS COMPANIES INC SMALL TOOLS 6.06 STANDARD PLUMBING BLDG/STRUCTURE SUPPLIES 18.64 STANDARD SPRING OF MPLS EQUIPMENT PARTS (234.77) STATE TREASURER TRAINING/CONFERENCES/SCHOOLS 1,735.93 STI-CO INDUSTRIES INC EQUIPMENT PARTS 162.75 STREICHER'S EQUIPMENT MTCE SERVICE 3,488.97 SUBURBAN CHEVROLET EQUIPMENT PARTS 59.27 SUBURBAN PROPANE MOTOR FUELS 137.38 SUBURBAN TIRE CO EQUIPMENT PARTS 179.14 SUN NEWSPAPERS LEGAL NOTICES 583.20 TARGET/DAYTONS NON-CAPITAL EQUIPMENT 291.10 TAYLOR, BRIAN GENERAL CUSTOMERS 86.53 TEKSYSTEMS COMPUTER SERVICES 840.00 TESSMAN SEED INC OTHER IMPROVEMENT SUPPLIES 878.63 TIERNEY BROTHERS INC OFFICE SUPPLIES 124.81 TRI STATE BOBCAT MACHINERY & AUTO EQUIPMENT 1,800.00 TWIN CITY AREA LABOR MANAGEMEN TRAINING/CONFERENCES/SCHOOLS 25.00 U S WEST COMMUNICATIONS TELEPHONE 4,057.51 UHL CO INC BUILDING MTCE SERVICE 183.75 UNIFORMS UNLIMITED GENERAL SUPPLIES 2,758.65 UNITED RENTALS EQUIPMENT PARTS 449.48 UNRUH MOTOR COMPANY INC. MACHINERY & AUTO EQUIPMENT 123,240.00 VISU-SEWER CLEAN & SEAL INC PROFESSIONAL SERVICES 14,058.66 WALSER FORD EQUIPMENT PARTS 219.07 WARNING LITES OF MN INC PROFESSIONAL SERVICES 150.00 WATSON CO INC CONCESSION SUPPLIES 556.85 WCRA WORKERS COMPENSATION INSURANCE 5,405.69 WEINBERGER, ABRAHAM GENERAL CUSTOMERS 18.53 WEINER, ALAN GENERAL CUSTOMERS 72.43 81 WEST WELD GENERAL SUPPLIES 136.91 WILDA, JACALYN GENERAL CUSTOMERS 57.63 WYNOHRAD, ANDRE GENERAL CUSTOMERS 99.28 YAEKEL, DANIEL TRAINING/CONFERENCES/SCHOOLS 1,453.90 ZAHL EQUIPMENT GENERAL SUPPLIES 406.14 ZEP MANUFACTURING GENERAL SUPPLIES 92.61 ZIEGLER INC EQUIPMENT PARTS 124.04 ZIP PRINTING OFFICE SUPPLIES 29.82 ZIP SORT POSTAGE 78.54 306,381.03 March 17, 2000 VENDOR NAME DESCRIPTION AMOUNT GREAT WEST LIFE & ANNUITY INS DENTAL INSURANCE 787.20 787.20 March 17, 2000 VENDOR NAME DESCRIPTION AMOUNT FORTIS BENEFITS DEDUCTIONS PAYABLE 1,571.44 MINN COMM OF REVENUE FACILITY RENTALS - taxable 11,142.00 PARK NATIONAL BANK DEDUCTIONS PAYABLE 109,150.64 121,864.08 82 Item # 9c* MINUTES FIRE CIVIL SERVICE COMMISSION FEBRUARY 7, 2000 THIRD FLOOR CONFERENCE ROOM AT CITY HALL 1) The meeting was called to order at 1:34 p.m. by Chair William MacMillan. 2) In attendance were Chair William McMillan, and Commissioners David Lee and John Mann. Also present were Nancy Gohman, Staff Liaison/Human Resources Manager; Deputy Fire Chief Luke Stemmer, Firefighter/Union President Local 993 Paul Steinhilber and Firefighter Paul Rosholt. 3) A motion was made by Commissioner John Mann, seconded by Commissioner David Lee, to approve the minutes of September 1, 1999. The motion carried. 4) The Commission discussed the position of Chair and Secretary. A motion was made by Commissioner John Mann, seconded by Chair Will MacMillan, to appoint David Lee as Secretary and continue with William MacMillan as Chair of the Fire Civil Service Commission. The motion carried. 5) Deputy Fire Chief Luke Stemmer provided an overview of the Fire Department regarding activities and accomplishments in 1999. Topics included: A) April, 1999 – Department was recognized for innovation and best practices in the State. This award is due to good staff as well as solid policies and practices in the Department. B) Computers upgraded. C) Budget – stable, shows continued efficiency. D) Y2K prep and staffing, emergency response plan revision. E) January, 2000 – Fire Department Strategic Planning, retreat, Vision St. Louis Park, discuss future. F) Fire Prevention. G) Report – Fire Responses. H) Safety – no loss time due to injury. Major credit goes to Firefighters for safety. I) Training – all Firefighters are up-to-date. J) Fleet – looking at equipment and needs. K) Staffing – recruitment in process. L) Paid-on-Call – continued success with cooperation with Firefighters. M) Lieutenant Process – may be coming to Commission to approve a process. 83 Overall, many of the accomplishments of the Department are due to the quality work and effort of our staff working together in the Department. 6) Other – Chair William MacMillan asked if the Department needed any additional funds for equipment since the Chamber may have funds available. It was discussed that a list of items be put together and forwarded to the Chamber by the Fire Chief. 7) The Commission discussed Firefighter interviews and possible schedule. 8) The Commission adjourned at 2:17 p.m. Respectfully submitted, Nancy Gohman City Staff Liaison to the Fire Civil Service Commission 84 City of St. Louis Park City Council Agenda Item # 11a* Meeting of _March 20, 2000 *11a. Authorizing Extending An Agreement Between the City of St. Louis Park and Sedgewick, James of Minnesota, Inc. for Workers Compensation Services This action authorizes the Mayor and City Manager to execute an agreement for workers compensation services with Sedgewick, James of Minnesota, Inc. Recommended Action: Motion to extend the contract for services for one year beginning January 1, 2000 and ending December 31, 2000. Background: The City of St. Louis Park is currently under contract with Sedgwick Claims Management Services for administration of the City’s self-insured workers compensation program. This contract has been in existence since 1993. Staff is requesting to extend the agreement with Sedgewick, James of Minnesota, Inc. for one additional year to cover the period from January 1, 2000 to December 31, 2000. During this time frame, staff will be evaluating the benefits of a self-insured program versus a program through the League of Minnesota Cities. Attachments: Addendum to extend service agreement for an additional period 1993 agreement for professional services Prepared by: Jean D. McGann, Director of Finance Approved by: Charles W. Meyer, City Manager 85 ADDENDUM TO EXTEND SERVICE AGREEMENT FOR AN ADDITIONAL PERIOD This Addendum shall be attached to and made a part of the Service Agreement between The City of St. Louis Park (“Client”) and Sedgwick Claims Management Services (“Sedgwick”) that was effective January 1, 1993. 1. It is agreed and understood that the Service Agreement, to which this Addendum is attached and made a part, shall be extended for an additional period commencing January 1, 2000 and ending December 31, 2000. The fee for services provided during this additional period shall be: Indemnity $725/claim Med Only $145/claim Admin Fee $1,600/annual All terms and conditions of the Agreement shall otherwise remain the same. 2. It is agreed that Sedgwick may assign its rights and obligations under the Service Agreement to Sedgwick Claims Management Services, Inc. (“SCMS”), an Illinois corporation. Notwithstanding the foregoing, Client understands that SCMS may subcontract back to Sedgwick various of SCMS rights and obligations under the Service Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Addendum to be executed on the date shown below. City of St. Louis Park Sedgwick Claims Management Services By By Title Title Date Date 86 City of St. Louis Park City Council Agenda Item #11b* Meeting of March 20, 2000 *11b. Approval of “Right-of-Way Permit and Facility Use Agreement” with Metricom, Inc. Authorization to enter into a right-of-way and facility use agreement between the City and Metricom, Inc. allowing Metricom to locate, place, attach, install, operate, and maintain Radios in the Public Right of Way on City or third party owned facilities. Recommended Action: Motion to approve the attached resolution authorizing execution of this agreement. Background: On October 19, 1999, Metricom, Inc. submitted a proposal to the City for wireless Internet and data services in the City. This same proposal was also submitted concurrently to most other municipalities in the metro area. As a result of Metricom’s intent to provide metro-wide service, the League of Minnesota Cities (LMC) and the Suburban Rate Authority (SRA) worked with Metricom during November through January to develop a “model” agreement. Our attorney was involved in the development of this “model” agreement. In early February, Metricom submitted a right-of-way Permit and Facility Use “Agreement” to the City for our consideration. This Agreement is based on the LMC and SRA “model.” A staff report providing information about Metricom’s internet service and their proposal was prepared for the March 13 Study Session. A Metricom representative appeared at the Study Session and provided brief comments and answered questions. The major terms of the Agreement are: 1. Term: Nine (9) years from start of equipment installation. 2. Renewals: Automatic with three (3) successive five (5) year terms with 180 day notice (by either) not to renew. 3. Attachment to Municipal Facilities: Allowed, plus City provides power when it is available at the facility. Facilities are construed to mean street light poles, light fixtures, or other structures in the right-of-way. 4. Attachment to Third Party Facilities: Allowed as per third-party conditions. 5. Interference: Resolved by and at Metricom’s cost. 87 6. Radio Locations: When locations have been determined by Metricom, they will be subject to City review and approval. Approximate ¼ mile grid pattern. 7. Municipal Subscriptions: The City may receive up to ten (10) free subscriptions to this service throughout the term of this agreement. 8. Reimbursements to the City: • Cost of City-provided energy. • 1% of Metricom’s annual “Adjusted Gross Revenue” from service subscribers in the City for City Right-of-Way” management costs or actual City right-of-way management costs less retail value of City-used subscriptions (#7 above). • $60.00/year for each radio installed on a Municipally Owned Facility. Adjusted every fifth (5th) anniversary to reflect the 5-year CPI change. • Attorney’s fees (to $1,000) to review and process this agreement. 9. Radio Relocations: At Metricom expense. 10. Indemnification and Insurance: Metricom to indemnify, insure, and defend for their actions and facilities ($1,000,000 minimum coverage amount). 11. Termination: By either party with forty-five (45) day notice upon default of convenant or term which is not subsequently cured. Otherwise, rights granted by the Agreement extend through the term. 12. Non-exclusive Use: City to provide Metricom notice of proposals for similar services. Comments: According to the City attorney, Metricom has the right to utilize our public right- of-way for these services at no cost based on current telecommunications laws and rights. This is not meant to say they can unconditionally utilize our right-of-way or facilities. However, Metricom could simply apply for a permit to be on our right of way or they could provide this service from other existing private facilities without our approval if they so chose. Metricom’s rationale for this Agreement is their desire to establish a positive working relationship with municipalities. This same Agreement is being offered across the metro region and has been accepted by a significant number of cities thus far. Summary: Staff feels this is a non-controversial issue and recommends the City approve this Agreement with Metricom. The City Attorney assisted in the review of this Agreement. Attachments: Resolution Prepared by: Michael Rardin, Director of Public Works Approved by: Charles W. Meyer, City Manager 88 RESOLUTION APPROVING “RIGHT-OF-WAY AND FACILITY USE AGREEMENT” WITH METRICOM, INC. WHEREAS, the City Council of the City of St. Louis Park, wishes to enter into a non- exclusive agreement with Metricom, Inc. for the use of City right-of-way and facilities citywide; and WHEREAS, Public Works has negotiated an agreement with terms acceptable to the City Council; and NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Manager be and hereby are authorized to enter into an agreement with Metricom, Inc. authorizing them to locate, place, attach, install, operate, and maintain Radios in the Public Right of Way on City and third party owned facilities; and BE IT FURTHER RESOLVED that such lease term shall be for a period of nine (9) years commencing on the Installation Date with rights to renew the Agreement for three (3) additional terms of five (5) years subject to conditions set forth in the Agreement. Attest: Adopted by the City Council March 20, 2000 City Clerk Mayor Reviewed for Administration: City Manager