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Home My WebLink About2002/10/21 - ADMIN - Agenda Packets - City Council - RegularAGENDA SUMMARY CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA October 21, 2002 7:00 p.m. – Reception for St. Louis Park Community Foundation - Lobby 1. Call to Order a. Pledge of Allegiance b. Roll Call 2. Presentations a. St. Louis Park Community Foundation 3. Approval of Minutes a. City Council Minutes of October 7, 2002 Document Action: Corrections/amendments to minutes - Minutes approved as presented 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. Action: Motion to approve the agenda as presented and to approve items listed on the consent calendar (Alternatively: Motion to add or remove items from the agenda, motion to move items from consent calendar to regular agenda for discussion and to approve those items remaining on the consent calendar). 5. Boards and Commissions 6. Public Hearings 6a. Public Hearing on the Levying of Assessments for Delinquent Fees and Charges Document This action adds to the responsible party’s 2003 property taxes any delinquent City utility charges and other fees Recommended Action: Mayor to close the public hearing. Motion to adopt resolution to assess delinquent water, sewer, refuse and other fees and charges. 6b 2003 Budget Proposal for Special Service District No. 1 Document This report considers the approval of the 2003 budget and service charges for Special Service District No. 1. Recommended Action: Close Public Hearing. Motion to approve resolution setting the 2003 Budget and Property Owner Service Charge for Special Service District No. 1 and directing staff to certify the annual service charge to Hennepin County. 6c 2003 Budget Proposal for Special Service District No. 2 Document This report considers the approval of the 2003 budget and service charges for Special Service District No. 2. Recommended Action: Close Public Hearing. Motion to approve resolution setting the 2003 Operating Budget and Property Owner Service Charge for Special Service District No. 2 and directing staff to certify the annual service charge to Hennepin County. 7. Requests, Petitions, and Communications from the Public - None 8. Resolutions, Ordinances, Motions 9. Communications 10. Adjournment Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department) at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. ST. LOUIS PARK CITY COUNCIL MEETING OF october 21, 2002 SECTION 4: CONSENT CALENDAR NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a Motion to adopt a resolution appointing additional election judges and student judges for the General Election to be held November 5, 2002 Document 4b Motion to adopt a resolution authorizing the submission of an Environmental Response Fund grant application to Hennepin County Document 4c Motion to Approve Additional $10,000 Allocation of 2001 CDBG Funds to Vail Place Document 4d Adopt the attached resolution that accepts this report considering major equipment replacement scheduled and budgeted for 2003 Document 4e Motion to approve Encroachment Agreement with Walser Automotive Group, Inc., 5501 Excelsior Boulevard for use of City street right of way for parking lot purposes Document 4f Motion to approve Assessment Agreement with Gilbert S. and Erica Buffington for the installation of concrete sidewalk adjacent to their property at 3800 Huntington Avenue South Document 4g Bid Tabulation: Motion to designate Knish Corporation the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $351,249.05 for the 2002 Sidewalk Improvement Project – City Project No. 02-01B Document 4h Motion to accept for filing Housing Authority Minutes of September 11, 2002 Document 4i Motion to accept Vendor Claim Report for filing (Supplement) AGENDA SUPPLEMENT CITY COUNCIL MEETING October 21, 2002 Items contained in this section are those items which are not yet available in electronic format and which are identified in the individual reports by inclusion of the word “Supplement”. St. Louis Park City Council Agenda Item: 102102 - 2a - Council Minutes October 7, 2002 Page 1 of 7 UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA October 7, 2002 1. Call to Order Mayor Jacobs called the meeting to order at 7:30 p.m. The following Councilmembers were present at roll call: Jim Brimeyer, Ron Latz, Susan Sanger, Sue Santa, Sally Velick, and Mayor Jeff Jacobs. The following Councilmember was absent: Chris Nelson. Also present were the City Manager (Mr. Meyer); City Attorney (Mr. Scott); Community Development Director (Mr. Harmening); Director of Public Works (Mr. Rardin); Housing Programs Coordinator (Ms. Larsen); City Clerk (Ms. Reichert); Associate Planner (Ms. Grove); and Recording Secretary (Ms. Samson). Additional Staff present were: Police Chief (Mr. Luse); Fire Chief (Mr. Stemmer); Economic Development Coordinator (Mr. Hunt); Director of Finance (Ms. McGann); Director of Parks and Recreation (Ms. Walsh); and Housing Supervisor (Ms. Schnitker). 2. Presentations 2a. Kid’s Place Certificate of Appreciation to Council Lois Newell of Kid’s Place and her students presented Certificates of Appreciation to the Councilmembers and Mayor Jacobs. 2b. Gerri Jenkins Recognition – Police Block Captain The City Council recognized Gerri Jenkins for her work in the Neighborhood Watch Program as a Police Block Captain. The Mayor presented Ms. Jenkins with a Certificate of Appreciation. 2c. St. Louis Park Little League Recognitions Park South Little League presented a $20,000 check to the City of St. Louis Park as partial payment for lights at Skippy Field. Ted Mondale said he requested a donation from Tom Petters for the lights and, subsequently, Mr. Petters donated $15,000 to Park South Little League. Additional contributions came from Citizens Bank, Mobile Telephone Company, Redstone American Grill, and Rainbow Foods. 3. Approval of Minutes St. Louis Park City Council Agenda Item: 102102 - 2a - Council Minutes October 7, 2002 Page 2 of 7 3a. City Council Minutes of September 17, 2002 The minutes were approved as presented. 3b. City Council Study Session Minutes of September 9, 2002 The minutes were approved as presented. 3c. City Council Study Session Minutes of September 17, 2002 The minutes were approved as presented. 3d. City Council Study Session Minutes of September 23, 2002 From Councilmember Nelson: In an e-mail communication to Mayor Jacobs, Councilmember Nelson noted that he was present at the September 23, 2002 Study Session. 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a Motion to Amend Professional Services Agreement with Campbell Knutson to increase rates paid from $120.00 to $130.00 per hour for attorney services and from $65.00 to $70.00 for paralegal service 4b Motion to accept Housing Authority Minutes of July 10, 2002 for filing 4c Motion to designate White Oak Metals, Inc. as the lowest responsible bidder and to authorize execution of a contract for the purchase of materials for the boardwalk construction at Westwood Hills Nature Center at a cost not to exceed $78,900.00 4d Motion to adopt Resolution No. 02-104 relating to local government information systems; authorizing the execution and delivery of second amendment to the joint and cooperative agreement 4e Motion to approve Resolution No. 02-105 allocating 2001 Fund Balance 4f Motion to approve Human Rights Commission Minutes of September 2, 2002 4g Motion to adopt the Resolution No. 02-106 authorizing installation of permit parking in front of 4013 Raleigh Ave. South 4h Motion to adopt Resolutions No. 02-107 and No. 02-108 authorizing final payment for Ron Kassa Construction, Inc. Contract no 84-02 random sidewalk St. Louis Park City Council Agenda Item: 102102 - 2a - Council Minutes October 7, 2002 Page 3 of 7 repair in the amount of $3,121.58; and F.F. Jedlicki, Inc. Contract No 85-02 Storm sewer replacement at Wolfe Park in the amount of $45,510.10. 4i Motion to approve Resolution No. 02-109 authorizing the issuance, sale, and delivery of multifamily housing revenue notes, subordinate series 2002 for West Suburban Partners 4j Motion to accept the Check Summary Report for filing (Supplement) It was moved by Councilmember Latz, seconded by Councilmember Sanger, to approve the Agenda and items listed on the Consent Calendar. The motion passed 6-0. 5. Boards and Commissions 5a. Appointments to Human Rights Commission It was moved by Councilmember Santa, seconded by Councilmember Sanger, to appoint Colleen Clark, Annie Gaffney, Matthew Armbrecht, and David Oguamanam to the Human Rights Commission. The motion passed 6-0. Listed respectively, existing 3-year term to expire December 31, 2002; existing 3-year term to expire December 31, 2002; existing 3-year term to expire December 31, 2003; and existing 3-year term to expire December 31, 2004. 5b. Reappointment of Bill MacMillan to Fire Civil Service Commission (term to expire October 1, 2005) It was moved by Councilmember Santa, seconded by Councilmember Sanger, to appoint Bill MacMillan to the Fire Civil Service Commission. The motion passed 6-0. Mr. MacMillan’s term to expire October 1, 2005. 6. Public Hearings 6a. Public Hearing on Cedar Trails Condominium Association Housing Improvement Area Housing Programs Coordinator Kathy Larsen reported that the Cedar Trails Condominium Association (“Association”) has petitioned the City Council to hold a public hearing for the purpose of requesting an ordinance to establish Cedar Trails as a St. Louis Park City Council Agenda Item: 102102 - 2a - Council Minutes October 7, 2002 Page 4 of 7 housing improvement area. Ms. Larsen said a housing improvement area is allowed by State statute, and it authorizes the City to lend money to the Association for the purpose of making common area improvements to private housing. The City shall use a fee imposition for loan repayment, which would be paid by individual unit owners through special fees imposed on their property taxes. Ms. Larsen reported there are 372 Cedar Trails owners, and the City received 212 petitions, which are signed by the condominium unit owners. Ms. Larsen continued, the financing entails a 10-year loan to the Association at an interest rate of 6.3%. Owners may prepay the entire amount or have a fee imposed over the life of the loan. The financing shall be as an internal loan resolution as opposed to bond financing. The development agreement shall ensure that the loan be secured by the Association. Mayor Jacobs opened the public hearing. William Geisler, President of Cedar Trails Condominium Association, thanked the Council for the opportunity to petition the City. Mr. Geisler described the repairs the Association would like to make. He said the Association has had informational meetings with the residents. Mayor Jacobs reported the Council received a letter dated October 7, 2002 from Tyson Conner. Mr. Conner favors the establishment of the Association’s housing improvement area. Mayor Jacobs closed the public hearing. Councilmember Sanger remarked that this is the first time something like this is taking place in St. Louis Park. She said the City Council looks forward to feedback from the Association regarding the establishment of the housing improvement area. It was moved by Councilmember Sanger, seconded by Councilmember Brimeyer, to adopt first reading of an ordinance to establish the Cedar Trails Housing Improvement Area and to set Second Reading for November 4, 2002. City Manager Charlie Meyer said the City sought special legislation to establish an ordinance and to make this generally available to the City. Mr. Meyer, and others, would like to see this tool made available to cities on a permanent basis. St. Louis Park benefited from Community Development Director Tom Harmening’s prior experience with the special legislation required in regard to an ordinance to establish a housing improvement area. Mr. Meyer acknowledged Staff, legal counsel, and the residents of the Association for their efforts. Councilmember Brimeyer asked why an internal loan resolution and not bonding. Stephen Bubul, counsel from Kennedy & Graven, said it is due to an internal Staff decision. Mr. Bubul explained it is less expensive to use the City’s internal reserves. If St. Louis Park City Council Agenda Item: 102102 - 2a - Council Minutes October 7, 2002 Page 5 of 7 bonds are sold, the statute authorizes the City to sell general obligation bonds, and bondholders would look to the City as a whole and not to these particular revenues. Mr. Harmening said the fees are attached to the property taxes on individual property tax statements. The fees will go to the County, and the County will make payments directly to the City. The fees will be stated on the fee lines of the property tax statements; it is similar to a special assessment. Mr. Bubul added that the City is in a first position to collect the fees. Julie Bielawski, Vice President of Cedar Trails Condominium Association, thanked the Council for this opportunity. The motion passed 6-0. 6b. Year 2002 Local Law Enforcement Block Grant Sergeant Lori Dreier of the St. Louis Park Police Department said the law enforcement grant is made available to St. Louis Park by the Department of Justice. The grant will be used for Staff development training. Mayor Jacobs opened the public hearing. With no one wishing to speak, Mayor Jacobs closed the public hearing. It was moved by Councilmember Sanger, seconded by Councilmember Santa, to approve grant fund award. The motion passed 6-0. 6c. Public Hearing to Consider Resolution Setting City Fees City Clerk Cindy Reichert said every year a public hearing shall be held to consider the fees that the City calls for by ordinance. Ms. Reichert reported that most fees stand as they were last approved. The Finance Department shall review all fees the City charges, and may return in mid-2003 with fee changes to take effect mid-year 2003 or in January 2004. Mayor Jacobs opened the public hearing. With no one wishing to speak, Mayor Jacobs closed the public hearing. It was moved by Councilmember Santa, seconded by Councilmember Sanger, to adopt Resolution No. 02-102 setting fees. The motion passed 5-0. (Councilmember Latz was absent). 7. Requests, Petitions, and Communications from the Public - None St. Louis Park City Council Agenda Item: 102102 - 2a - Council Minutes October 7, 2002 Page 6 of 7 8. Resolutions, Ordinances, Motions 8a. Request by Village Green Companies for a minor amendment to an existing Special Permit to allow changes to the approved building elevations and landscape plan at 301 Shelard Parkway Case No. 02-55-CUP Associate Planner Julie Grove reported on the minor amendment request of Village Green Companies to allow changes to the approved building elevations and landscape plan. It was moved by Councilmember Velick, seconded by Councilmember Santa, to adopt Resolution No 02-103 approving the minor amendment to the continued Special Permit subject to the conditions in the resolution. The motion passed 6-0. 8b. Contract extension with Waste Management of Minnesota, Inc. for residential solid waste collection – Contract No. 4211 Director of Public Works Mike Rardin reported on the contract extension with Waste Management of Minnesota. Mr. Rardin said the contract extension is for 12 months, to expire September 30, 2003, and the cost increases are approximately 2.6%-3.0%. Councilmember Sanger said the current contractor provides unsatisfactory service, and the City should seek bids from additional contractors and from Waste Management of Minnesota as well. It was moved by Councilmember Brimeyer, seconded by Councilmember Santa, to adopt contract extension with Waste Management of Minnesota, Inc. for residential solid waste collection – Contract No. 4211. The motion passed 6-0. 8c. 2003 –2007 Capital Improvement Program Mr. Meyer said it is noteworthy that this Capital Improvement Program (“CIP”) is more reflective of what he calls an all-in-capital program, i.e., it includes water, sewer, streets, parks, and all parts of the City with capital needs. Mr. Meyer said capital needs throughout the City are being identified, and financing remedies are being examined. Mr. Meyer said the larger piece of the long-term capital program is called payment management program. According to Mr. Meyer, 2003 is a bridge year; the Rec Center roof will be replaced and the Trail and Sidewalk Plan will continue to thrive. A less intensive but highly anticipated project shall be the lighting for Skippy Field. St. Louis Park City Council Agenda Item: 102102 - 2a - Council Minutes October 7, 2002 Page 7 of 7 It was moved by Councilmember Latz, seconded by Councilmember Sanger, to adopt Resolution No. 02-110 approving 2003-2007 Capital Improvement Program (CIP) and amending the Comprehensive Plan to incorporate the CIP. The motion passed 6-0. 9. Communications--None 10. Adjournment Mayor Jacobs adjourned the meeting at 8:36 p.m. City Clerk Mayor St. Louis Park City Council Agenda Item: 102102 - 4a - Appoint Additional Election Judges Page 1 of 4 4a Motion to adopt a resolution appointing additional election judges and student judges for the General Election to be held November 5, 2002. Background: On August 5, 2002, Council appointed election judges to serve at the Primary and General Elections. Since that time, training has taken place with a total of 173 adult judges and 69 Student Judges having received a minimum of 2 hours of basic training. In addition, the 34 Chair and Co-Chair judges have also received 1 hour of advanced training. Nancy Stroth, Deputy City Clerk, has been working with teaching staff at the two senior high schools to recruit and select student judges. A total of 49 students from Benilde and 20 students from St. Louis Park Senior High will be working at the polls on November 5th. Since the resolution of August 5th, recruitment has continued to ensure that adequate numbers of election judges are trained and appointed to serve at the polls. The resolution before Council appoints those judges that have been recruited since August 5th and appoints student judges. Council will note that the resolution does not contain information about individual party affiliation of election judges. Minnesota cities have received clarification from the League of MN Cities that information about election judges is classified as personnel data under the MN Government Data Practices Act. The political affiliation of election judges is not defined as public under Section 13.43 and therefore should not be related by the city except to the data subject, or pursuant to a court order. Though staff uses this information in placement of our judges to ensure party balance at the polls, it has not been included in the resolution, which is a public document. Attachments: Resolution Appointment Criteria Prepared by: Cindy Reichert, City Clerk Approved by: Charles W. Meyer, City Manager St. Louis Park City Council Agenda Item: 102102 - 4a - Appoint Additional Election Judges Page 2 of 4 ELECTION JUDGE PLACEMENT CRITERIA 2002 Election Year Statutory Requirements: • Live in Hennepin County • Party Balance at Polls • Qualified to Vote in the Election (exception for Student Trainee Judges) Required Qualifications for Election Judge: • Ability to sit or stand for long periods of time • Ability to understand and follow City, County, State and Federal election laws, regulations and procedures • Ability to interact appropriately with the public, co-workers and election staff • Ability to clearly communicate rules, regulations, answer questions and resolve problems and conflicts Required Qualifications for Chair and Co-Chair: • Ability to supervise and direct activities of others in the polling place • Ability to interpret rules and procedures and apply in practical situations • Experience operating computerized equipment • Ability to maintain composure and focus in stressful situations • Ability to resolve problems and conflicts Other Considerations: • Resident of St. Louis Park • Appointments made to home precinct when possible • Past performance in the polling place • Comments received from public and co-workers in previous elections • Completeness and legibility of application materials • Placement of experienced SLP judges is based on qualifications and past performance • Placement of new judges is based upon qualifications and a telephone or in-person interview St. Louis Park City Council Agenda Item: 102102 - 4a - Appoint Additional Election Judges Page 3 of 4 RESOLUTION NO. 02-______ A RESOLUTION APPOINTING ADDITIONAL ELECTION JUDGES AND STUDENT TRAINEE JUDGES FOR THE GENERAL ELECTION OF 2002 WHEREAS, on August 5, Council appointed judges to serve at the polls for the General Election to be held on November 5, 2002; and WHEREAS, the City must appoint additional judges to ensure adequate staffing at the polls; and WHEREAS, student trainee judges have been recruited and trained to serve at the polls: NOW THEREFORE BE IT RESOLVED, that the following persons have agreed to serve as election judges and student trainee judges and are hereby appointed to serve. Election Judges Last Name First Name Precinct Last Name First Name Precinct Enz Mary 1 Shoger Rachel 13 Murman Jeffrey 1 Carlson Cheryl 15 Murman Gloria 5 Mayes Nancy 16 Goldstein Gail 5 Swenson Joyce 16 Gruenberg Jo 6 Paul Mary 17 Kraines Eva 6 Wickersham Mary 17 Brown Carol 7 Bergstrom John ALT Disrud Emma 7 Bryan Doris ALT Carlson Lawrence 8 Ennenga Mark ALT Burglund Grace 10 Frickstad John ALT Quilling Shirley 10 Korts Heldi ALT Rogalla Angela 10 Lee Martin ALT Serell Judith 11 Lipson Harvey ALT Swan Jill 13 Lykken Laurie ALT Worthingham Vivian 13 Robitz Doris ALT St. Louis Park City Council Agenda Item: 102102 - 4a - Appoint Additional Election Judges Page 4 of 4 Student Judges LN FN Precinct LN FN Precinct Dillon Gena 1 Decker Julia 8 Heffren Lindsey 1 Hawkinson Jolene 8 Hoberg Chris 1 Johnson Jaclyn 8 Mengelkoch Ryan 1 O’Meara Tom 8 O'Connor Pat 1 Edin Darla 9 Schaser Ian 1 McClanahan Briana 9 Seppelt Jon 1 Mulvehill Katy 9 Burdick Stephanie 2 Burdick Stephanie 10 Leavitt Jonathan 2 Hamilton Mark 10 Swanson Rick 2 Spartz Michael 10 Widmer Wendy 2 Widmer Wendy 10 Czerminger Kristin 3 Abbett Catherine 11 Foresman Alicen 3 Green Justin 11 Rumpza Megan 3 Strong Lauren 11 Weisenburger Kara 3 Tobelmann Stephen 11 Baumgartner Aly 4 Carlson Derek 12 Burt-McGreggor Emily 4 Hanten Sally 12 Hibbard Ryan 4 Kerssen Meg 12 Schmidt Harrison 4 Flood John 13 Sheenan Patrick 4 Oster Kim 13 Blanski Alex 5 Quealy Shannon 13 Dworak Steve 5 Berg Kara 14 Feller Bobby 5 Diegel Shannon 14 Pritsker Diana 5 Lucas Melissa 14 Skelly Pat 5 Mullen Erin 14 Babatz Tim 6 Ellsworth Devin 15 Blanski Alex 6 Kramer Kelly 15 Dempsey Jonathan 6 Maney Meg 15 Linell Anna 6 Page Amber 15 Magrew Charley 7 Colich Alex 16 Storms Joe 7 Hamilton Ella 16 Hindin Hanna 16 Malenius Evan 16 Yancy Seborn 16 Dobbe Dan 17 Kunitz Andy 17 McGinty Katie 17 Sefton Brian 17 (Insert Signature Block Here) St. Louis Park City Council Agenda Item: 102102 - 4b - Environmental Response Fund Grant Approval Page 1 of 4 4b Motion to adopt a resolution authorizing the submission of an Environmental Response Fund grant application to Hennepin County. BACKGROUND: Previously, staff recommended and the Council concurred that environmental tests should be conducted on 2501 Edgewood Avenue South (the “Boneyard”), 2643 Dakota Avenue South (Dakota Park) and 2301 Brunswick Avenue South (privately owned by Christopher T. Dahl) to determine if they may have been contaminated by an adjacent property (2401 Edgewood Avenue South). Staff investigated potential funding sources for such tests and Hennepin County’s Environmental Response Fund appears the most appropriate program to cover the costs of the proposed Phase I & II Environmental Site Assessments on these properties. ENVIRONMENTAL RESPONSE FUND (ERF) The ERF provides grants for the investigation and cleanup of contaminated property in Hennepin County. Priority is given to the following types of projects: • Contaminated, or potentially contaminated sites where the preferred end use is as publicly owned property (e.g. park space, schools, and municipal buildings) or residential property. • Affordable housing projects where contamination emerges as an issue impeding development. • Infill properties or orphan sites that are too small to generate significant tax base increases and are not attractive to large development, but which nevertheless disrupt the fabric of community life and contribute to blight. FUNDING AVAILABILITY The ERF is funded by the mortgage registry and deed tax. Therefore, the amount available in the ERF is subject to fluctuation. Fund commitments vary with each semi-annual-funding cycle; $500,000 is expected to be the minimum distributed in any single grant round. Application deadlines are May 1 and November 1 each year. Grants are awarded on a competitive basis. ELIGIBLE APPLICANTS Eligible applicants for this program are municipalities, economic development agencies, housing and redevelopment authorities, non-profit organizations, public companies, and private individuals and companies. St. Louis Park City Council Agenda Item: 102102 - 4b - Environmental Response Fund Grant Approval Page 2 of 4 QUALIFYING SITES A site must meet the following criteria in order to qualify for an ERF grant: 1. The site must be in Hennepin County. 2. A resolution of support from the governing body of the municipality in which the site is located must accompany the application. 3. ERF grants will not be awarded to non-local government responsible parties. 4. A site must contain, or be suspected of containing, contaminants, pollutants or hazardous substances as referenced in Minnesota Statute §115B.02 or petroleum related contamination that is not eligible for reimbursement by the Minnesota Petrofund. REQUIRED SCHEDULE Assessments funded or partially funded by ERF grants must be completed within one year of the award of the grant. Grants made for site cleanup must be spent within two years of the award of the grant. ELIGIBLE COSTS Potentially eligible costs include, but are not limited to: environmental consulting fees, laboratory fees, site assessment, RAP development, remediation costs, acquisition through purchase or condemnation (if necessary to implement the RAP), demolition (if necessary to implement the RAP), and residential asbestos abatement, and costs associated with the remediation of lead impacted soil at residences. LOCAL MATCH REQUIREMENT The contribution of local or other funds for the project is strongly encouraged, but is not a requirement for the award of an ERF grant. However, the degree to which ERF money will be leveraged by other contributions to a project will be considered in the site ranking process. The City will request in its application that ERF money cover the entire cost of the investigations which is estimated in the range of $55 - $60,000. STATUS OF VIC APPLICATION The City was strongly advised by its legal counsel that it first enroll itself, and Mr. Dahl enroll himself, in the Minnesota Pollution Control Agency’s (MPCA) Voluntary Investigation and Cleanup (VIC) Program prior to commencing any environmental testing of the subject properties in order to address any liability concerns that could arise in the future. Currently, the City and the attorney for Mr. Dahl are in the final stages of completing the VIC application. By the time the ERF Application is submitted the City will have submitted its application to enroll in the VIC Program. St. Louis Park City Council Agenda Item: 102102 - 4b - Environmental Response Fund Grant Approval Page 3 of 4 RESOLUTION REQUIREMENT A resolution must be adopted prior to submission of the application package. The required element is a resolution from the governing body of the city where the project site is located, which supports the application. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the submission of a grant application to Hennepin County’s Environmental Response Fund. Attachment: Map of subject property (supplement) Prepared by: Greg Hunt, Economic Development Coordinator Approved by: Charles W. Meyer, City Manager St. Louis Park City Council Agenda Item: 102102 - 4b - Environmental Response Fund Grant Approval Page 4 of 4 RESOLUTION NO. 02-115 RESOLUTION AUTHORIZING APPLICATION FOR A GRANT FROM HENNEPIN COUNTY’S ENVIRONMENTAL RESPONSE FUND WHEREAS the City of St. Louis Park is eligible to make application for grant funds from Hennepin County’s Environmental Response Fund; and WHEREAS the City of St. Louis Park owns the properties located at 2501 Edgewood Avenue South and 2643 Dakota Avenue South; and WHEREAS the property located at 2301 Brunswick Avenue South is owned in whole or in part by Christopher T. Dahl; and WHEREAS the City of St. Louis Park and Mr. Dahl are enrolling their respective properties noted above in the Minnesota Pollution Control Agency’s Voluntary Investigation and Cleanup (VIC) Program; and WHEREAS the City of St. Louis Park and Mr. Dahl are desirous of having Phase I and Phase II Environmental Site Assessments conducted on the respective properties noted above; and WHEREAS Mr. Dahl agreed to participate with the City of St. Louis Park in submitting a Environmental Response Fund grant application to Hennepin County; and WHEREAS the City of St. Louis Park has the institutional, managerial and financial capability to ensure adequate project administration for any grant funds received; and WHEREAS the City of St. Louis Park certifies that it will comply with all applicable laws and regulations as stated in the contract agreements; and WHEREAS the City of St. Louis Park agrees to act as legal sponsor for the project contained in the Environmental Response Fund grant application to be submitted by November 1, 2002; NOW THEREFORE BE IT RESOLVED by the City Council of St. Louis Park that it supports and authorizes the City Manager and the Economic Development Coordinator to submit an Environmental Response Fund grant application on behalf of the City of St. Louis Park to the Hennepin County Department of Environmental Services on or before November 1, 2002 and execute such agreements as are necessary to implement the project on behalf of the applicant. (insert signature block here) St. Louis Park City Council Agenda Item: 102102 - 4c - Vail Place CDBG Allocation Page 1 of 2 4c Motion to Approve Additional $10,000 Allocation of 2001 CDBG Funds to Vail Place. Background: At the February 11, 2002 Study Session the Council discussed the 2002 CDBG Grant Year Allocation which was authorized at the March 4, 2002 Council Meeting. In addition to the proposed 2002 allocation the Council discussed a shift of 2001 CDBG multifamily revitalization funds of $25,000 to assist Vail Place with the development of their site. Vail Place is developing a 7-unit apartment building for mentally disabled adults at 3647 Sumter Ave S. Their developer, PPL, had requested $25,000 to assist with the construction of the new building. This project is CDBG eligible, as the tenants will be low income, mentally disabled adults. The total project cost was estimated to be $1,037,626. Update: At the February meeting the allocation was made contingent upon the developer securing other funding sources and receiving all required City approvals. Since February 2002, all funding sources have been secured, and include: MHFA, Hennepin County HOME and Affordable Housing Incentive Fund, Family Housing Fund, Federal Home Loan Bank, First Mortgage, Vail Place and the Thorpe Foundation. In addition to securing funding, the developer has received zoning and watershed district approvals and is awaiting building permit approval. The developer has selected Flannery Construction, who has let and received bids. The bids exceeded the original construction cost projections. • Revised Project Costs Actual bid costs exceeded the estimate by $72,500, due to higher costs for: utility hook-up costs due to utilities located deeper than expected, unexpected street repair and restoration procedures; excavation and off-site removal of soil; fire sprinkling the building; additional brick stone façade, and millwork. PPL has tightened the overall budget by refining actual costs for accounting and legal fees, title and recording costs, zoning fees and expenses, and insurance cost. Despite these budget revisions, a gap of $12,364.00 still exists. The total project cost has increased from $1,037,626 to $1,049,990. PPL has requested that the City allocate an additional $10,000 to assist with this gap. St. Louis Park was approached since we are providing the smallest amount of funding to the project, and a third party CDBG grant is a bit more flexible than deferred loans from the other funders. • 2001 CDBG Status 2001 funds are to be expended by June 2003. Currently the 2001 CDBG fund balance includes: crime free multihousing consultant ($4,500); multifamily revitalization activities ($45,000); and St. Louis Park City Council Agenda Item: 102102 - 4c - Vail Place CDBG Allocation Page 2 of 2 scattered site acquisition/redevelopment ($5,044). Funds are available for an additional expenditure of $10,000 for Vail in the Park. Recommendation: Staff recommends that an additional $10,000 of 2001 multifamily revitalization funds be shifted to the Vail in the Park project. Hennepin County has advised staff that Council action is not required for this administrative change, however, staff desires to keep Council apprised of CDBG activity and is doing so with this report and recommendation. Prepared by: Kathy Larsen, Housing Programs Coordinator Approved by: Charles W. Meyer, City Manager St. Louis Park City Council Agenda Item: 102102 - 4d - 2003 Equipment Replacent Page 1 of 3 4d Adopt the attached resolution that accepts this report considering major equipment replacement scheduled and budgeted for 2003. Background: Procurement of vehicles is accomplished in a variety of ways. By Statute, Charter, and Ordinance, all purchases over $50,000 have to be authorized by the Council and are bid in accordance with public contracting laws. This means that after equipment purchases are authorized by Council, the City can call for bids or equipment can be purchased through other agencies that have already legally bid for this equipment (i.e. State of Minnesota contracts, Hennepin County contracts, etc.). Replacement of equipment costing less than $50,000 does not require Council authorization. Staff replaces this type of equipment by purchasing it through State or County contracts or by obtaining competitive quotes. Budget: In the first quarter of 2002, Public Works staff met with each equipment-using department to discuss fleet management, short term and long term planned replacements were discussed. From this discussion, Public Works revised the planned replacement list. From this list, year 2003 replacements were placed in the budget proposal earlier this year. Final List for Replacement: The final list for year 2003 contains 25 units estimated to cost (gross) $659,293. This listing is attached for your information. Of those, there are 2 vehicles that will cost close to or more than $50,000 and their purchase will require Council authorization. Recommendation: Adopt the attached resolution that accepts this report considering major equipment replacement scheduled and budgeted for 2003 and authorizes staff to acquire equipment as allowed by Statute, Charter, or Ordinance. Attachments: Resolution Year 2003 Major Equipment Replacement Equipment Purchase Spreadsheet Prepared by: Harlan Backlund, Operations Superintendent Reviewed By: Michael P. Rardin, Director of Public Works Approved by: Charles W. Meyer, City Manager St. Louis Park City Council Agenda Item: 102102 - 4d - 2003 Equipment Replacent Page 2 of 3 RESOLUTION NO. 02-116 RESOLUTION ACCEPTING REPORT, APPROVING SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENTS FOR BIDS FOR YEAR 2003 MAJOR EQUIPMENT PURCHASES WHEREAS, the City Council of the City of St. Louis Park, Minnesota has received a report from the Director of Public Works related to major equipment scheduled for replacement during year 2003. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The Director of Public Works Report regarding year 2003 equipment replacement is hereby accepted. 2. The following two (2) pieces of equipment costing close to or more than $50,000 are authorized for replacement or addition during year 2003: Old Vehicle Unit No. New Vehicle Description 1. 8162 Communications Van 2. 8760 Single Axle Dump Truck 3. The Director of Public Works is further authorized to acquire all year 2003 equipment purchases as allowed by Statute, Charter, or Ordinance through the following methods: by bid, by purchase from State of Minnesota Contract, Hennepin County Contract, or by quotations. 4. The necessary specifications for year 2003 equipment purchases as prepared under the direction of the Director of Public Works are approved. 5. When necessary, the City Clerk shall prepare and cause to be inserted at least two weeks in the official newspaper and in the Construction Bulletin advertisements for bids for said equipment listed above under said specifications. Advertisements shall appear not less than twenty-one (21) days prior to the date and time bids will be received by the City Clerk, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cashier’s check, bid bond, or certified check payable to the City for five (5) percent of the amount of the bid. 6. Bids received for the equipment listed above shall be tabulated by the Director of Public Works who shall report his tabulation and recommendation to the City Council. Reviewed for Administration: Adopted by the City Council October 21, 2002 City Manager Mayor Attest: City Clerk St. Louis Park City Council Agenda Item: 102102 - 4d - 2003 Equipment Replacent Page 3 of 3 Line No. Old Unit No. Old Description Rpl. Cycle Age Primary Department New Vehicle Description Est. Cost 2003 1 9201 1/4 Ton Pickup 10 11 Engineering 1/4 Ton Pickup $ 16,223 2 9508 Full Sized Sedan 8 8 Fire 1/2 Ton SUV $ 33,475 3 7570 Stump Grinder 15 27 Grounds/ Nat Res Reduction in the fleet 0.0 4 9117 Stump Grinder 15 13 Grounds/ Nat Res Stump Grinder $ 23,175 5 8635 Aerator 15 17 Grounds/ Nat Res Aerator $ 3,399 6 8821 Tractor W\Loader 15 15 Grounds/ Nat Res Tractor W\Loader $ 37,389 7 9029 Brush Chipper 15 12 Grounds/ Nat Res Brush Chipper $ 23,175 8 9323 Mower - Gravely 10 10 Grounds/ Nat Res Mower – Gravely $ 6,180 9 9506 Mid Sized Sedan 8 8 Inspections Mid Sized Sedan $ 16,635 10 9507 Mid Sized Sedan 8 8 Inspections Mid Sized Sedan $ 16,635 11 130.18 Sander for 8760 15 15 Operations Sander, tailgate $ 2,987 12 91160 Front Plow for 8760 15 12 Operations Front Plow $ 6,695 13 8760UB Under Body Plow for 8760 15 16 Operations Wing Plow $ 4,326 14 15 add Operations Walk Behind Striper $ 6,526 15 9509 Mid Sized Sedan 8 8 Police Mid Sized Sedan $ 16,635 16 9807 1/2 T. Ext. Cab Pickup 10 5 Police 1/2 T. Ext. Cab Pickup $ 23,690 17 0002 Police Squad-Marked 2 2 Police Police Squad-Marked $ 25,235 18 0005 Police Squad-Marked 2 2 Police Police Squad-Marked $ 25,235 19 0102 Police Squad-Marked 2 2 Police Police Squad-Marked $ 25,235 20 0103 Police Squad-Marked 2 2 Police Police Squad-Marked $ 25,235 21 0104 Police Squad-Marked 2 2 Police Police Squad-Marked $ 25,235 22 0105 Police Squad-Marked 2 2 Police Police Squad-Marked $ 25,235 23 8162 Communications Van 10 22 Police Communications Van $ 154,090 24 8760 Single Axle Dump 15 16 Pool Single Axle Dump $ 108,150 25 9316 All Terrain Utility Vehicle 10 10 Westwood Nat Ctr All Terrain Utility Vehicle $ 8,498 Total $ 659,293 Notes: Lines 3 & 4 Units 7570 and 9117 will be traded for one new unit Lines 23 & 24 For units estimated near or over $50,000, Council will be requested to authorize purchase St. Louis Park City Council Agenda Item: 102102 - 4e - Walser Encroachment Agreement Page 1 of 1 4e Motion to approve Encroachment Agreement with Walser Automotive Group, Inc., 5501 Excelsior Boulevard for use of City street right of way for parking lot purposes. Background: The Walser Automotive Group purchased the building at 5501 Excelsior Boulevard a couple of years ago for their administrative offices. To comply with City ordinances they needed to improve their parking lot and landscaping. By redesigning the parking lot they were able to add several parking spaces. Three (3) parking spaces encroach on City street right of way and Walser has requested the City grant them permission to use the right of way for parking purposes (see attached plan). The City’s Board of Zoning Appeals recently approved a variance for a zero setback requirement for their parking lot and the execution of an Encroachment Agreement will allow them to implement their proposed parking plan. Public Works has reviewed the proposed encroachment and finds no conflicts with utilities, snow storage or other public facilities. The proposed agreement also allows the City to give a thirty (30) day notice to remove any facilities, (parking lot) which encroaches on the public right-of- way. Encroachment Agreement Review: City Attorney, Tom Scott, has reviewed the Agreement. Mr. Scott has prepared similar generic agreements for Public Works for occurrences such as this. Our goal is to have these encroachments in writing so we can monitor them. Attachments: Map (Supplement) Prepared By: Carlton Moore, Superintendent of Engineering Through: Maria Hagen, City Engineer Reviewed By: Michael P. Rardin – Director of Public Works Approved By: Charles W. Meyer, City Manager St. Louis Park City Council Agenda Item: 102102 - 4f - Sidewalk Assessment Agreement Buffington Page 1 of 2 4f Motion to approve Assessment Agreement with Gilbert S. and Erica Buffington for the installation of concrete sidewalk adjacent to their property at 3800 Huntington Avenue South. Background: Most of the avenues in the Minikahda Vista neighborhood have sidewalks installed on both sides of the street. These walks were originally installed by specially assessing the adjacent property owners. At the time the walks were installed, individual property owners could “opt out” of the assessment, which the previous owners of 3800 Huntington Avenue did. Therefore, no walk was installed in front of their home. This practice resulted in several gaps in the neighborhood sidewalk system that are still obvious today. As a part of the City’s Sidewalk and Trail Program, new sidewalk is being installed on the south side of W. 38th Street from Excelsior Boulevard to France Avenue. The Buffingtons, of 3800 Huntington Avenue, have a corner lot which has no sidewalk on the Huntington Avenue side. As staff developed plans for the installation of walk on W. 38th Street, the Buffingtons began exploring the possibility of installing sidewalk on the Huntington Avenue side of their property in conjunction with the City’s project. They felt that they could get a better price by using the City’s contractor to do this work. Analysis: Since the original walks were installed using special assessments and the City’s current Special Assessment Policy requires adjacent property owners to pay 100% of the costs of new sidewalks not designated in the City’s Sidewalk and Trail Plan, it is necessary for the Buffingtons to pay for this improvement. They would like to do this using the special assessment process. In order to specially assess improvements to private property owners, Minnesota Statutes § 429 must be followed. In cases such as this, where the property owners have requested the improvement and only one property is involved, the special assessment process can be abbreviated. This is accomplished by having the property owners sign an assessment agreement which waives their rights to a public hearing & any objection to the assessment. The City Attorney drafted an assessment agreement for this purpose which has been signed and notarized by both property owners. Assessment Amount: The preliminary cost estimate for the requested concrete sidewalk construction is $1,420.00. This cost was based on the prices obtained for last year’s City sidewalk construction project. Based on the unit prices received in this year’s contract, the actual cost, to the property owners, is estimated to be $1,162.56. The final, actual cost of the walk will be assessed to the property up to a maximum of $1,500.00. The term of the special assessment is 10 years. Recommendation: Staff recommends authorizing the Mayor and City Manager to execute this agreement on behalf on the City. St. Louis Park City Council Agenda Item: 102102 - 4f - Sidewalk Assessment Agreement Buffington Page 2 of 2 Attachments: Map (supplement) Prepared By: Maria A. Hagen, City Engineer Reviewed By: Michael P. Rardin, Director of Public Works Approved By: Charles W. Meyer, City Manager St. Louis Park City Council Agenda Item: 102102 - 4g - Bid Tab 2002 Sidewalk Improvement Project Page 1 of 2 4g Bid Tabulation: Motion to designate Knish Corporation the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $351,249.05 for the 2002 Sidewalk Improvement Project – City Project No. 02-01B. Background: This project was initiated in order to construct new sidewalk segments recommended in the Sidewalk, Trail, Bikeway and Crossings Plan. This is the second phase of the second year’s program. Because most of these segments will be financed with State Aid funds, Mn/DOT review was necessary and resulted in delaying the bidding until this Fall. The following sidewalk segments will be built under this contract: Street From To Side Walk /Trail Width Boulevard Width Ford Road Frontage road Shelard Parkway West 5’ Varies, 0’ to 6’ Shelard Pkwy Hotel driveway Ex. park path East 6’-8’ 0’ Shelard Pkwy Park path Ford Road East/ South 6’ 0’ W. 28th Street Dakota Avenue Zarthan Ave. North 6’ 0’ Walker Street Republic Ave. Lake Street North 6’ 3’ or 7’ W. 38th Street Lynn Avenue France Ave. South 6’ 0’ or 6’ Wooddale Ave. W. 44th Street City limits West 6’ 14’ Bid Analysis: Bids for the Phase B project were received on October 8, 2002. An Advertisement for Bids was published in the St. Louis Park Sun-Sailor on September 19 and 26, 2002 and in the Construction Bulletin on September 20, 27 and October 4, 2002. A summary of the bid results is as follows: Contractor Bid Amount Knish Corporation $351.249.05 Ron Kassa Construction *$382,805.40 Thomas & Sons Construction $432,987.80 Engineer’s Estimate $397,162.00 * Denotes correction upon extension. A total of three contractors submitted bids. A review of the bids indicates Knish Corporation submitted the lowest bid. This contractor has satisfactorily completed a number of similar projects for other cities in Minnesota. Staff has determined that Knish Corporation submitted the lowest responsible bid and recommends that a contract be awarded to the firm in the amount of $351,249.05. St. Louis Park City Council Agenda Item: 102102 - 4g - Bid Tab 2002 Sidewalk Improvement Project Page 2 of 2 Financial Considerations: The costs of this construction project will be paid using State Aid monies for all segments except those on W. 28th Street and Wooddale Avenue which are not eligible for State Aid reimbursement. Those two segments will be funded using General Obligation bond revenue. Revenue Sources: Municipal State Aid Funds $270,070 General Obligation Bond revenue $127,092 Total $397,162 Construction Timing: Staff will be meeting soon with the contractor to determine his schedule for work yet this Fall. Staff will encourage the contractor to only work on the shorter segments this year. Any work started this Fall is expected to be completed this Fall. Staff expects most of the work will be started and completed next Spring. The contract has provisions allowing for the carryover of work to next year. Residents will be notified of the contractor’s schedule as soon as possible. Prepared By: Maria A. Hagen, City Engineer Reviewed By: Michael P. Rardin, Director of Public Works Approved By: Charles W. Meyer, City Manager St. Louis Park City Council Agenda Item: 102102 - 4h - Housing Auth Minutes September 11, 2002 Page 1 of 8 MINUTES Housing Authority St. Louis Park, Minnesota Wednesday, September 11, 2002 Westwood Room 5:00 p.m. MEMBERS PRESENT: Catherine Courtney, William Gavzy, Anne Mavity (arrived at 5:12 p.m.), Judith Moore and Shone Row MEMBERS ABSENT: None STAFF PRESENT: Sharon Anderson, Thomas Harmening, Kathy Larsen, Tara Olson and Michele Schnitker OTHERS PRESENT: None 1. Call to Order The meeting was called to order at 5:06 p.m. 2. Approval of Minutes for July 10, 2002 Commissioner Moore moved approval of the minutes of July 10, 2002. Commissioner Row seconded the motion, and the motion passed on a vote of 4-0, with Commissioners Courtney, Gavzy, Moore and Row voting in favor. 3. Public Hearing: None 4. Reports and Committees: None 5. Unfinished Business: None 6. New Business: a. Approval of Third Party Agreement-Wayside Ms. Schnitker stated that the Housing Authority recommends approval for the execution of the Wayside Agreement for Community Development Block Grant Funds (CDBG Program) for the Wayside House. Ms. Larsen explained that the City of St. Louis Park entered into a subrecipient agreement effective July 1, 2002 which allocates funds for the fiscal year 2002 Community Development Block Grant (CDBG) program. Staff discussed these proposed allocations with the Housing Authority Board in March of 2002. She explained how the City enters into a subrecipient agreement with Hennepin County and in turn enters into agreements with different providers that actually provide the services that are funded through CDBG. The Housing Authority has been designated as the provider for CDBG funds to be used for $40,000 in improvements to the Wayside House apartments at 1349 and 1345 Jersey Avenue South. Chair Gavzy asked staff if this CDBG Program is different from the ones in the past. Ms. Schnitker stated that this is the same agreement that has been signed in the past. Commissioner Courtney moved to approve the execution of the Third Party Agreement Urban Hennepin County Community Development Block Grant Program. Commissioner Row seconded the motion, and the motion passed on a vote of 4-0 with Commissioners Courtney, Gavzy, Moore and Row voting in favor. Commissioner Mavity entered the room at 5:12 p.m. b. Housing Summit Ms. Schnitker stated that the City Council is interested in having a joint meeting with the Planning Commission, Housing Authority, School Board and a business representative to look at housing status, goals and all other aspects of housing in St. Louis Park. The City Council would like to use this meeting as an education tool and as an opportunity to review our current strategies, policies and goals to see if they are still consistent with our needs and to determine if the policies need revision. Staff has prepared an in depth list of items to be discussed at the joint meeting such as the demographic information, housing and statistical information. This will provide a broad overview on housing and housing needs within the community along with information on current policies and trends. Commissioner Gavzy asked Ms. Schnitker if she is referring to the entire School Board participating. Ms. Schnitker responded that the City Council asked that we invite the entire School Board to the group meeting, but that an individual representative would attend the Steering Committee meetings. Ms. Schnitker stated that the main purpose of forming the Steering Committee is to look at specific topics, current policy strategies and how current policy is addressing particular topics. The Steering Committee will include three representatives from the City Council: the business representative and one representative each from the Planning Commission, the Housing Authority and the School Board. Once the Steering Committee has discussed these topics, they will report back to the entire group at “check-in/progress” meetings. A final meeting will be held to provide a summary and to review the proposed changes to the housing policies, strategies and goals. Recently, the City Council indicted they would like to proceed with an overall meeting with all members present, discussing housing topics such as the demographics of the city, housing status and regional trends. The group will also discuss whether to continue with the two-level meeting group approach or take a different approach. Proposed housing topics have been listed. Due to time limitation, not all topics will be discussed. If additional topics should be identified please let staff know. Ms. Moore asked staff if more housing topics were identified to be added to the proposed agenda. Ms. Schnitker stated that cost burden, housing cost, regional trends; current, historical and future trends; and architectural design are additional topics to be added. Commissioner Mavity stated that she feels that the topics of demographics and policy are becoming mixed in places on the agenda (e.g. bedroom size, which would be considered a demographic and architectural would be considered a policy.) She also feels that, after reviewing the proposed meeting agenda, B-7 (Existing Housing Goals) should be its own topic. Commissioner Mavity stated that conditions of housing stock could be listed as a summary since that information is factual. The rest of the time should focus on whether to use that information on setting an agenda when looking at the policies for subsequent meetings. Ms. Larsen stated that the City Council suggested staff send out the information prior to the meeting so all members have an opportunity to review the agenda and ask questions. Ms. Schnitker stated that the first meeting is intended to be more of an educational meeting providing demographic and housing facts, current policy, goals and strategy information on existing housing programs. Many of the Steering Committee members are not aware of current operating housing programs. Although there may be some obvious issues that will be agreed upon quickly, staff is anticipating that additional meetings or meeting re-formatting may be needed. Commissioner Mavity asked staff what particular policy items need to be focused on or addressed in this process. Mr. Harmening stated that he feels the topic areas are identified in the agenda but are not all- inclusive. Based upon meeting with you today, meeting with the Planning Commission and the “Kick-Off” meeting, additional policy issues may be identified. Staff also has policy questions (e.g. affordable housing or move-up housing and things we are doing right now that affect those particular areas). Staff is looking primarily for a policy discussion to occur. The idea of the Steering Committee is to assist and focus on major issues, to bring discussion back to the committee at check-in meetings and to hear feedback. Commissioner Mavity stated she would like to be involved in the Steering Committee discussion. Mr. Harmening stated that there are passionate feelings by the individuals on the City Council, Planning Commission, Housing Authority and the School Board about some of these housing issues and who should be involved with the Steering Committee. Staff has tried to come up with a reasonable time period and discussion process that would allow these individuals to become directly involved. Chair Gavzy stated that the Steering Committee would involve one specific person from each of the Commissions/Boards. He also suggested the possibility that the Steering Committee consist of more than one individual from each of the Commissions/Boards or that they allow different individuals to attend, depending on the topic. Commissioner Moore stated that if the members were altered, the Committee could lose continuity. She also stated that she feels only one representative of the School Board is needed because their main interest is education. Commissioner Mavity stated that a lot of research has been conducted in the last 2-3 years concerning the link between school level performance and housing stability. The link has been demonstrated to be very strong, so having an individual from the School Board is important. Mr. Harmening stated he agrees with Commissioner Moore with regards to the School Board's interest. The School Board's particular area of concern is the number of households being added to this community, the number of children that number will represent and the special services that might be needed to accommodate those children. Chair Gavzy stated he is surprised that the City Council has asked the School Board to be on the Committee since their interest is limited. Mr. Harmening responded that the School Board contacted Council members and made it clear they would like to be involved. In response to Commissioner Mavity questions about the number on each board, Ms. Schnitker stated there will be seven members from the City Council, seven members from the Planning Commission, five members from the Housing Authority, seven members from the School District and one business representative. Commissioner Mavity asked staff how the business representative would be chosen, who would choose and what committee would they come from? Ms. Schnitker stated that has not been decided at this time. Mr. Harmening stated that staff might contact the Twin West Chamber, who has begun showing interest in housing, particularly the work force housing issues. Chair Gavzy stated he would like to make a couple of suggestions to the proposed agenda. He suggested in the discussion of facts and policies, that the Commission focus on the neighborhoods or try to break the city down into components. He feels this is best because there is a wide range of different types of housing, both in terms of style and value. Ms. Larsen stated that there are 37 different neighborhoods that range from 100 households to several thousand. Mr. Harmening added that the City staff has a computer program that can map housing stock, which is very useful to see the various trends and characteristics in the community. Chair Gavzy stated that these [maps] are important to policy discussion to determine if certain things should be slated for a designated part of the city instead of throughout the city. Ms. Larsen stated that having a map available that showed the housing age and value, stock and type of housing would be beneficial. Chair Gavzy would like to see density issues such as zoning indicators like lot size, setback, height limits and floor area limits added to the proposed Steering Committee agenda. Commissioner Moore stated she would like to see transportation issues discussed, e.g. future highway construction or reconstruction. Commissioner Mavity stated she feels that looking at transportation is important and would like to look at the transportation corridors to determine if we are being smart about the direction in which we are promoting housing. Chair Gavzy agreed that these issues do relate to the discussion of density, giving the example that having mass transit nodes such as light rail or bus makes sense in areas of greater housing density. Commission Row asked staff if feedback will be provided by the community? Ms. Schnitker stated that the decisions made at the meetings would be public information since a formal process for adoption of changes to policies, goals and strategies is required. During the process, we can utilize the City’s web site, the Sun Sailor and the Park Perspective to disseminate information. Commissioner Mavity asked staff if these meetings would be public meetings. Mr. Harmening responded they would. Chair Gavzy would also like to suggest adding land-use planning to the agenda. Mr. Harmening stated that the proposed agenda has a topic relating to the City's current housing production goals, which are fairly assertive. The production goals could conflict with goals for the ratio of single family and multi-family housing. The only way we will be able to add 2,000 plus housing units in St. Louis Park is to have attached housing which means the ratio of homeownership vs. rentals will change. As a City, we need to ask ourselves if our housing goals are too aggressive and where will we build this housing? Chair Gavzy stated that a way around this might be attached housing. You can have high density in low-rise homeownership housing. Mr. Harmening stated that there are still policy conflicts because staff cannot guide the zoning ordinances for property zoned as "multifamily residential" or "townhome" to require it to be owner occupied. Commissioner Mavity stated that, although staff needs to abide by the Zoning Ordinance, the City can provide various incentives and preferences for the proposals that are submitted. Mr. Harmening stated that there is a project that was just recently approved by City Council located by Shelard, just west of Santorini’s Restaurant, that is fully developed as a health club. The approved project will consist of 65 units of market rate rental housing being constructed soon. The project has no City funding and it is zoned and guided for the use they are proposing. Mr. Harmening stated that the City could try to control the development through incentives or tax increment financing but that the developers don’t always need assistance from the City. Chair Gavzy stated that there is very little vacant land and asked where new development may be anticipated? Commissioner Mavity asked staff if the proposed 2,000 units are indicated as homeowner units. Mr. Harmening responded that it is an additional 2,000 units only. The units can be new rental or homeownership units. The project at Shalom Home is 88 units of multi-family housing for which the City is selling private activity revenue bonds. The City leverage is structured in such a way that it provides for an affordable rental component. Commissioner Mavity asked if the rental is considered affordable at 80% or 50%, to which Mr. Harmening responded 50%. Mr. Harmening also pointed out that land-use controls can have some influence on the type of housing that is built. Chair Gavzy stated that the City could have more control than they do right now. There are other cities that do apply design control much more than the City of St. Louis Park. Mr. Harmening responded that the City could apply more control but that, in turn, affects affordability. Chair Gavzy stated that there are ways to reconcile what appears to be conflicting goals. He also stated that the biggest issue is determining those goals. Mr. Harmening responded that these are the specific policy discussions we are looking for at these meetings to help us move forward. Ms. Schnitker stated she is unsure of when the first meeting will be held but will inform the Housing Authority when a scheduled time and date are set. Chair Gavzy stated that a motion is not required. 7. Communications from the Executive Director a. Claims List No. 9-2002 Commissioner Courtney asked staff what happened to the van, which required over $2,000 in repairs. Ms. Anderson stated she did not have detailed information but that she will follow up at the next meeting. Commissioner Moore moved ratification of Claims List No. 9-2002. Commissioner Courtney seconded the motion, and the motion passed on a vote of 5-0, with Commissioners Courtney, Gavzy, Mavity, Moore and Row voting in favor. b. Communications Ms. Schnitker stated that the Housing Authority submitted an application for 25 new Section 8 voucher units. Application guidelines prohibit the Housing Authority from applying for more than 25 units. Mr. Harmening stated that construction of Vail Place (which is located at Texas Avenue and State Highway 7) would begin soon. The City is providing some CDBG funding to the project. Also, construction on Excelsior and Grand continues, with possibly leasing the units around December 1, 2002 for residential. In addition, Phase 2 of Excelsior and Grand, which is a $20 million dollar component involving some owner occupied housing, rentals and retail in a mixed- use configuration, will begin construction next spring. Commissioner Mavity would like to point out to staff and Commissioners that the Public Housing 3-bedroom waiting list is very long. She feels that the demographic overview should look at unit size as well. Commissioner Mavity stated she would like to discuss the financial statements because she is having a difficult time locating the reserves that total $900,000. Ms. Schnitker responded that there are three separate reserves: Section 8, Public Housing and General Fund. Commissioner Mavity stated she would like the Finance Department to modify the monthly forms so the reserve amounts are shown as two funds. She would like to receive staffs’ feedback on deferred maintenance (e.g. types of deferred maintenance for which the Authority could be using those reserves). Then we can start looking more broadly at the policy. Ms. Schnitker will request that the Finance Department make those changes. Ms. Anderson stated that there are 3 terminations underway for scattered site housing. 8. Other: None 9. Adjournment Commissioner Mavity moved to adjourn the meeting at 6:16 p.m. Commissioner Moore seconded the motion, and the motion passed on a vote of 5-0 with Commissioners Courtney, Gavzy, Mavity, Moore and Row voting in favor. Respectfully submitted, ________________________ Shone Row, Secretary St. Louis Park City Council Agenda Item: 102102 - 6a -Special Assessment Hearing Page 1 of 3 6a. Public Hearing on the Levying of Assessments for Delinquent Fees and Charges This action adds to the responsible party’s 2003 property taxes any delinquent City utility charges and other fees Recommended Action: Mayor to close the public hearing. Motion to adopt resolution to assess delinquent water, sewer, refuse and other fees and charges. Background: The City Council is authorized to direct the assessment of delinquent utility accounts, nuisance abatements, false alarm fees, tree removal/injection and other miscellaneous charges after holding a public hearing. Accounts remaining delinquent and unpaid at the close of business on November 22, 2002 will be sent to the County for inclusion with next year’s property tax bill. This process follows the same schedule each fall and is developed from the County’s deadline for filing certified totals near the end of November. The Process Prior to the Hearing: In advance of the public hearing date, individual letters are mailed to property owners advising them of the assessment and their right to be heard before Council. This year, approximately 1200 letters were sent to property owners. Balances past due at the end of September are considered delinquent. Individuals have until Friday, November 22nd to pay the outstanding amount or contact the City to make payment arrangements. The deadline to submit a request for a Public Hearing appearance was Wednesday, October 16th. The City has not received any requests for a Public Hearing appearance as of that date. The majority of property owners pay their assessments prior to the deadline or allow the amounts to be certified to their property tax bills. There are several hundred property owners who do contact the City with questions about their outstanding balance, the certification process and/or payment arrangements. Analysis: The following delinquent charges for 2002 with prior year comparisons are eligible for assessment. The amounts shown do not include interest or the $26.50 per account administrative fee. St. Louis Park City Council Agenda Item: 102102 - 6a -Special Assessment Hearing Page 2 of 3 Number of Accts in 2002 Outstanding amt in 2002 Outstanding amt in 2001 Variance between years (dollars) Variance between years (percent) Utility Accounts 747 206,421$ 184,331$ 22,090 11.98% Tree Removal/Injection 13 8,877 12,655 -3,778 -29.86% Grass/Weed Cutting 9 520 380 140 36.85% False Alarm/Misc.84 10,300 4,135 6,165 149.09% Total 226,118$ 201,501$ 24,617 12.22% Attachments: Resolution Prepared by: Jodi Bursheim, Assistant Finance Director Approved by: Jean McGann, Director of Finance Charles W. Meyer, City Manager St. Louis Park City Council Agenda Item: 102102 - 6a -Special Assessment Hearing Page 3 of 3 RESOLUTION NO. 02-_____ LEVYING ASSESSMENT AND REASSESSMENT FOR DELINQUENT UTILITY ACCOUNTS, TREE REMOVAL/INJECTION, NUISANCE ABATEMENTS, FALSE ALARM FEES AND OTHER MISCELLANEOUS CHARGES WHEREAS, the City Council has heretofore determined by ordinance the rates and charges for water, sewer and refuse services of the city and has provided for the abatement of tree removal/injection, grass/weed cutting and other miscellaneous charges to a home or business shall be at the expense of the owners of the premises involved; and WHEREAS, all such sums become delinquent and assessable against the property served under Section 24-237, Section 34-56, Section 32-34, Section 32-40, Section 12-35 of the St. Louis Park Ordinance Code and Minnesota Statutes 18.023, 18.271, 443 and 429; and WHEREAS, the City Clerk has prepared an assessment roll setting forth an assessment against each tract or parcel of land served by water, sewer and refuse services of the City or charged for the costs of abating grass/weed cutting, tree removal/injection, false alarm fees and other miscellaneous charges which remain unpaid at the close of business on November 22, 2002; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park that said assessment roll is hereby adopted and approved, and there is hereby levied and assessed or reassessed against each and every tract of land described therein an assessment in the amounts respectively therein abating grass/weed cutting, tree removal/injection, false alarm fees and other miscellaneous charges which remain unpaid at the close of business on November 22, 2002; and BE IT FURTHER RESOLVED that the City Clerk is hereby authorized to deliver said assessment or reassessment roll to the Auditor of Hennepin County for collection of the assessment in the same manner as other municipal taxes are collected and payment thereof enforced with interest from the date of this resolution at the rate of five point two nine percent (5.29 %) per annum. Reviewed for Administration: Adopted by the City Council October 22, 2002 City Manager Mayor Attest: City Clerk St. Louis Park City Council Agenda Item: 102102 - 6b - SSD1 2003 Budget & Charges Page 1 of 5 6b 2003 Budget Proposal for Special Service District No. 1 This report considers the approval of the 2003 budget and service charges for Special Service District No. 1. Recommended Action: Close Public Hearing. Motion to approve resolution setting the 2003 Budget and Property Owner Service Charge for Special Service District No. 1 and directing staff to certify the annual service charge to Hennepin County. Background On June 3, 1996, the City Council approved a resolution imposing a service charge for Special Service District No. 1. Annually, the City Council must adopt a service charge for the District following a public hearing on the proposed charge. The Special Service District Advisory Board (Advisory Board) approved the proposed 2003 budget and service charges (see attached) by ballot following their August 15, 2002 meeting. The notice of public hearing was published in the Sun Sailor on October 3 and October 17, 2002. The public hearing notice was sent to all property owners within the District more than ten (10) days prior to the meeting. Special Service District No. 1 Financial Position As of August 15, 2002, the Special Service District No. 1 had an anticipated year-end fund balance of $85,451. Staff and the Advisory Board have agreed that the operating reserve should be maintained at a level of at least 50% of the annual operating budget. The proposed 2003 operating budget is $126,000. Maximum Service Charge Restrictions/Budgeting Parameters In accordance with Section 2.04 of Resolution No. 96-87 (original service charge resolution), the service charge increase annually is limited by an inflationary adjustment. This adjustment is based upon the applicable consumer price index (CPI) percentage increase for the Minneapolis/St. Paul metropolitan area. The maximum allowable CPI increase is 5% from the previous year’s service charge. Since there is a $5,000 decrease in service charges is proposed for 2003, the inflation adjustment allowance will not apply. St. Louis Park City Council Agenda Item: 102102 - 6b - SSD1 2003 Budget & Charges Page 2 of 5 Proposed 2003 Budget and Service Charges The Advisory Board recommended approval of the 2003 budget amount of $126,000 compared to $119,500 in 2002. The increase to the budget is a result of an expected capital expenditure for banner replacement. Also, the Advisory Board approved the 2003 service charge amount of $101,000 compared to $106,000 in 2002. The District will use budget reserve fund balance to cover the estimated $25,000 difference between budgeted expenditures and anticipated revenues being collected. 2003 City Portion of Service Charge The City incurs service charges for the property located at 5005 W. 36th St. (Recreation Center/Wolfe Park), which is in Special Service District No. 1. The proposed fee for 2003 is $24,808. The 2002 service charge was $27,378 with 50% ($13,689) being paid from the reserves to lower the fund balance. Recommendation Staff is not aware of any issues associated with this item and recommends Council approve the resolution as requested. Attachments • 2003 Proposed Budget • 2003 Proposed Service Charges • Resolution Prepared by: Scott Merkley, Public Works Coordinator Through: Mike Rardin, Public Works Director Approved by: Charles W. Meyer, City Manager St. Louis Park City Council Agenda Item: 102102 - 6b - SSD1 2003 Budget & Charges Page 3 of 5 RESOLUTION NO. 02-112 RESOLUTION APPROVING 2003 BUDGET AND SERVICE CHARGES FOR SPECIAL SERVICE DISTRICT No. 1 WHEREAS, pursuant to Ordinance No. 2067-96, the City Council created Special Service District No. 1 (the “District”). The specific properties located within the District are identified on Exhibit “A” attached hereto; and WHEREAS, pursuant to Resolution No. 96-87, the City Council is authorized to impose service charges within the District on a multi-year basis through and including the year 2006 for taxes payable in said year; and WHEREAS, pursuant to Section 2.04 of Resolution No. 96-87, the maximum service charge to be imposed in any year will be subject to adjustment calculations based on Consumer Price Index (CPI) data for the Minneapolis/St. Paul Metropolitan Area; and WHEREAS, an increase in the annual service charge for 2003 meets the requirements set forth in the inflation adjustment cap; and WHEREAS, pursuant to Section 3 of Resolution No. 96-87, the Service Charges shall be payable and collected at the same time and in the same manner as provided for payment and collection of ad valorem taxes; and WHEREAS, the City is required by Statute to certify assessments to the County by November 30, 2002. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park as follows: 1. The 2003 Budget for Special Service District No. 1 of $126,000 is hereby approved as recommended by the Special Service District No. 1 Advisory Board. 2. The authorized 2003 Service Charge for Special Service District No. 1 is $101,000 in the amounts and against the properties specified on Exhibit “A” attached to this Resolution. Reviewed for Administration: Adopted by the City Council October 21, 2002 City Manager Mayor Attest: City Clerk St. Louis Park City Council Agenda Item: 102102 - 6b - SSD1 2003 Budget & Charges Page 4 of 5 CITY OF ST. LOUIS PARK Exhibit "A" Special Service District #1 Estimated Annual Cost Per Parcel Authorized 2003 Service Charge PAR.OWNER PROPOSED ACTUAL ACTUAL ACTUAL NO.2003 2002 2001 2000 SERVICE SERVICE SERVICE SERVICE CHARGE CHARGE CHARGE CHARGE 1 3601 Park Center Boulevard PCOB Properties LLC 5,456 2,745 5,489 3,730 2 3601 Sth 100 South Dayton Hudson Corp.11,510 5,882 11,764 8,068 3 3777 Park Center Boulevard Park Center Ltd.11,749 6,110 12,220 8,465 4 5400 39th Street West AAA Minneapolis 5,925 3,006 6,012 4,106 5 3900 Park Nicollet Boulevard Park Nicollet Health Services 4,816 2,376 4,751 3,190 6 5500 Excelsior Boulevard Tower Place LLC 5,721 2,794 5,589 3,729 7 5200 Excelsior Boulevard Tower Place LLC 1,609 785 1,571 1,048 8 5100 Excelsior Boulevard Park Nicollet Health Services 1,896 1,026 2,052 1,453 9 3800 Park Nicollet Boulevard Park Nicollet Health Services 4,861 2,886 5,773 4,281 10 3800 Park Nicollet Boulevard Park Nicollet Health Services 1,079 641 1,281 950 11 5050 Excelsior Boulevard Park Nicollet Health Services 3,548 1,860 3,720 2,589 12 5000 Excelsior Boulevard Park Nicollet Health Services 823 423 846 582 13 4950 Excelsior Boulevard Koblas 639 316 633 426 14 4920 Excelsior Boulevard Park Nicollet Health Services 496 255 510 351 15 4916 Excelsior Boulevard Park Nicollet Health Services 736 378 756 520 16 4951 Excelsior Boulevard Park Nicollet Health Services 5,126 2,521 5,041 3,378 17 4961 Excelsior Boulevard Intercity Investment Prop.666 346 692 480 18 4995 Excelsior Boulevard Intercity Investment Prop.861 458 917 643 19 5001 Excelsior Boulevard Intercity Investment Prop.620 322 644 446 20 5201 Excelsior Boulevard Intercity Investment Prop.8,054 4,180 8,361 5,785 21 3700 Monterey Drive City of St. Louis Park 24,808 13,689 27,379 19,587 TOTAL $101,000 $53,000 $106,000 73,806 Note: (1)The proposed 2003 service charge calculations are based upon the same methodology / formulas used for the initial service charge collection. (2)The 2002 service charge was $106,000 with 50% ($53,000) being paid from the reserves to lower the fund balance. (3)The 2000 service charge was $106,000 with 30% ($32,194) being paid from the reserves to lower the fund balance. ADDRESS St. Louis Park City Council Agenda Item: 102102 - 6b - SSD1 2003 Budget & Charges Page 5 of 5 CITY OF ST. LOUIS PARK, MINNESOTA SPECIAL SERVICE DISTRICT # 1 STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Quarter 2 - 2002 2001 2003 2002 2002 2002 2001 Budget Budget Year to Date Anticipated Actual (Proposed)(Revised)(Actual) Revenue Service Fees - City Property 24,808 13,369 13,689 72,622 Service Fees - Snow Hauling 3,000 3,000 3,000 3,000 6,000 Charges for Services (Special Assessments - Current)76,192 39,311 39,311 78,651 Charges for Services (Special Assessments - Delinquent)322 Interest on investments 3,500 2,067 2,067 5,647 Other payments (Park Shores)1,933 1,933 967 1,933 1,933 Total Revenue 109,433 59,680 3,967 60,000 165,175 Expenditures Equipment / Supplies 2,200 1,000 1,000 Banner Replacements 2,500 2,500 1,422 Special Signage (traffic, parking, events) Landscape Materials (trees, shrubs, sod, etc.)4,000 3,000 3,316 3,000 8,678 Cleaning/Waste Removal Supplies 300 100 100 Legal Notices 200 200 200 Comp. liability insurance for public space improvements Electrical service for pedestrian lighting 2,500 3,000 870 3,000 2,173 Electrical service for decorative lighting 500 Refuse removal and recycling costs 1,500 1,500 351 1,500 1,005 Banner installation and removal 3,000 2,500 1,559 2,500 2,713 Low level pedestrian lighting and pole repair 2,500 2,500 2,500 Installation, maintenance and removal of decorative lighting 3,000 Cleaning, maintenance & repair infrastructure 3,500 4,000 4,000 2,498 Landscape maintenance services 23,000 25,400 13,163 25,400 17,449 Irrigation System maintenance and repair 4,000 4,000 4,000 3,772 Cleaning of street, sidewalk, and alley & graffiti removal 0 0 Snow and ice removal 53,000 62,500 22,161 40,000 35,998 Administration / Promotional 2,800 4,000 1,225 4,000 2,546 Contingencies 3,300 3,300 Capital Expenses 20,000 Total Expenditures 126,000 119,500 42,645 97,000 78,253 Revenue over (under) expenditures -16,567 -38,679 -37,000 86,922 Fund balance - January 1, 2000 99,784 Fund balance - January 1, 2001 83,326 Fund balance - January 1, 2002 175,451 175,451 2002 Service Charge adjustment 53,000 Anticipated Adusted Fund Balance - January 1, 2003 85,451 2003 2002 St. Louis Park City Council Agenda Item: 102102 - 6c - SSD2 2003 Budget & Charges Page 1 of 5 6c 2003 Budget Proposal for Special Service District No. 2 This report considers the approval of the 2003 budget and service charges for Special Service District No. 2. Recommended Action: Close Public Hearing. Motion to approve resolution setting the 2003 Operating Budget and Property Owner Service Charge for Special Service District No. 2 and directing staff to certify the annual service charge to Hennepin County. Background On December 1, 1997, the City Council approved a resolution imposing a service charge for Special Service District No. 2. Annually, the City Council must adopt a service charge for the District following a public hearing on the proposed charge. The Special Service District Advisory Board (Advisory Board) approved the proposed 2003 budget and service charges, as attached, at it’s July 25, 2002 meeting. The notice of public hearing was published in the Sun Sailor on October 3 and October 17, 2002. The pubic hearing notice was sent to all property owners within the District more than ten (10) days prior to the meeting. Special Service District No. 2 Financial Position As of July 25, 2002, the Special Service District No. 2 had an anticipated year-end fund balance of $19,648. Staff and the Advisory Board have agreed that the operating reserve should be maintained at a level of at least 50% of the annual operating budget. The proposed 2003 operating budget is $43,600. Maximum Service Charge Restrictions/Budgeting Parameters In accordance with Section 2.04 of Resolution No. 97-165 (original service charge resolution), the service charge increase annually is limited by an inflationary adjustment. This adjustment is based upon the applicable consumer price index (CPI) percentage increase for the Minneapolis/St. Paul metropolitan area. The maximum allowable CPI increase is 5% from the previous year’s service charge. A service charge increase of $600 is proposed for 2003, which is less than the 5% allowed. St. Louis Park City Council Agenda Item: 102102 - 6c - SSD2 2003 Budget & Charges Page 2 of 5 Proposed 2003 Budget and Service Charges The Advisory Board recommended approval of the 2003 budget amount of $43,000 compared to $33,000 in 2002. The increase to the budget is a result of an expected capital expenditure for banner replacement. Also, the Advisory Board approved the 2003 service charge amount of $33,600 compared to $33,000 in 2002. The District will use budget reserve fund balance to cover the estimated $9,400 difference between budgeted expenditures and anticipated revenues being collected. 2003 City Portion of Service Charge The City incurs service charges for the property located 3929 Excelsior Blvd., which is in Special Service District No. 2. The proposed fee for 2003 is $103. The 2002 service charge was $104 with 75% ($78) being paid from the reserves to lower the fund balance. Recommendation Staff is not aware of any issues associated with this item and recommends Council approve the resolution as requested. Attachments • 2003 Proposed Budget • 2003 Proposed Service Charges • Resolution Prepared by: Scott Merkley, Public Works Coordinator Through: Mike Rardin, Public Works Director Approved by: Charles W. Meyer, City Manager St. Louis Park City Council Agenda Item: 102102 - 6c - SSD2 2003 Budget & Charges Page 3 of 5 RESOLUTION NO. 02-113 RESOLUTION APPROVING 2003 BUDGET AND SERVICE CHARGES FOR SPECIAL SERVICE DISTRICT No. 2 WHEREAS, pursuant to Ordinance No. 2093-97, the City Council created Special Service District No. 2 (the “District”). The specific properties located within the District are identified on Exhibit “A” attached hereto; and WHEREAS, pursuant to Resolution No. 97-165, the City Council is authorized to impose service charges within the District on a multi-year basis through and including the year 2008 for taxes payable in said year; and WHEREAS, pursuant to Section 2.04 of Resolution No. 97-165, the maximum service charge to be imposed in any year will be subject to adjustment calculations based on Consumer Price Index (CPI) data for the Minneapolis/St. Paul Metropolitan Area; and WHEREAS, an increase in the annual service charge for 2003 is not proposed and therefore is not subject to the inflation adjustment cap; and WHEREAS, pursuant to Section 3 of Resolution No. 97-165, the Service Charges shall be payable and collected at the same time and in the same manner as provided for payment and collection of ad valorem taxes; and WHEREAS, the City is required by Statute to certify assessments to the County by November 30, 2002. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park as follows: 1. The 2003 Budget for Special Service District No. 2 of $43,600 is hereby approved as recommended by the Special Service District No. 2 Advisory Board. 2. The authorized 2003 Service Charge for Special Service District No. 2 is $33,600 in the amounts and against the properties specified on Exhibit “A” attached to this Resolution. Reviewed for Administration: Adopted by the City Council October 21, 2002 City Manager Mayor Attest: City Clerk St. Louis Park City Council Agenda Item: 102102 - 6c - SSD2 2003 Budget & Charges Page 4 of 5 CITY OF ST. LOUIS PARK Exhibit "A" Special Service District #2 Estimated Annual Cost Per Parcel PAR.OWNER PROPOSED ACTUAL ACTUAL ACTUAL NO.2003 2002 2001 2000 SERVICE SERVICE SERVICE SERVICE CHARGE CHARGE CHARGE CHARGE 1 3920 Excelsior Blvd Al's Liquor 1,548 380 1,514 657 2 3924 Excelsior Blvd American Inn 1,856 455 1,816 789 3 3542 Minikadha Ct.Sage Company 4 3551 Huntington Ave.Frank Murray 5 4100 Excelsior Blvd Sela Roofing & Remodeling 1,152 283 1,134 485 6 4120 Excelsior Blvd Baldwin & Mattson 1,110 272 1,086 471 7 3921 Excelsior Blvd Miller Management Co.589 144 576 250 8 3939 Excelsior Blvd Anderson-Cherne, Inc.970 238 954 410 9 3500 Glenhurst Ave Gary James 10 4011 Excelsior Blvd Richard Hogan 11 4015 Excelsior Blvd Jeffery Miller 12 4025 Excelsior Blvd Terrance Williams 13 4031 Excelsior Blvd Joann Armstrong 14 3601 Huntington Ave.Martin & Alice Fowler 15 3901 Excelsior Blvd Minikahda Union "76"1,189 292 1,172 499 16 3900 Excelsior Blvd Modelette Inc./Anderson Cleaners 304 75 309 122 17 3929 Excelsior Blvd City of St. Louis Park 103 26 106 40 18 3925 Excelsior Blvd A & A Agency Inc.645 158 627 276 19 3912 Excelsior Blvd Al's Liquor 1,539 377 1,501 657 20 3947 Excelsior Blvd Miller Management 1,489 365 1,453 635 21 4300 Excelsior Blvd Vacant sub building 656 162 656 269 22 4306 Excelsior Blvd Opitz Outlet 481 118 476 201 23 4308 Excelsior Blvd Office building 579 142 566 246 24 4301 Excelsior Blvd S & S Investments 1,315 324 1,306 547 25 4321 Excelsior Blvd Koval Furniture & Appliance 652 160 638 277 26 3757 Kipling Ave S Bruce Remmington 27 4409 Excelsior Blvd JEM Enterprises LLC 783 193 785 321 28 4415 Excelsior Blvd 583 143 577 244 29 4419 Excelsior Blvd Smith Motors 1,273 313 1,253 536 30 4424 Excelsior Blvd 1,017 250 998 431 31 4331 Excelsior Blvd Furniture Liquidators 984 242 965 417 32 4320 Excelsior Blvd Opitz Outlet 1,945 479 1,931 808 33 4400 Excelsior Blvd Kamps/Craven Prop. Partnership 3,818 936 3,723 1,630 34 4140 Excelsior Blvd Slumberland 1,907 468 1,865 810 35 3600 Huntington Ave.Elmer Nordstrom 36 4115 Excelsior Blvd Kooros & Grace Rejali 37 4121 Excelsior Blvd Kooros & Grace Rejali 38 4131 Excelsior Blvd Roxanna, Kooros & Grace Rejali 39 4221 Excelsior Blvd Nat'l Gear Molding Inc.414 102 414 170 40 4143 Excelsior Blvd Sam & Pearl Bix 41 4201 Excelsior Blvd Ackerberg & Assoc. Architects 1,928 473 1,892 815 42 4200 Excelsior Blvd Dijomi 1,263 310 1,236 536 43 4150 Excelsior Blvd 4150 Excelsior Blvd. Partnership 1,510 370 1,474 643 TOTAL 33,600 8,250 33,000 14,194 Note: (1)The proposed 2003 service charge calculations are based upon the same methodology / formulas used for the initial service charge collection. (2)The 2002 service charge was $33,000 with 75% ($24,750) being paid from the reserves to lower the fund balance. (3)The 2000 service charge was $33,000 with 57% ($18,806) being paid from the reserves to lower the fund balance. Authorized 2003 Service Charge ADDRESS St. Louis Park City Council Agenda Item: 102102 - 6c - SSD2 2003 Budget & Charges Page 5 of 5 CITY OF ST. LOUIS PARK, MINNESOTA SPECIAL SERVICE DISTRICT # 2 STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 2002 Quarter 2 2003 2002 2002 2002 2001 Budget Budget Year to Date Anticipated (Actual) (Proposed)(Revised)(Actual) Revenue Service Fees - City Property 106 106 106 116 Interest on investments 2,000 200 200 1,968 Charges for services (Special Assessments)33,600 32,894 32,894 69,014 Other payments (Residential snow removal)1,000 1,000 1,330 1,500 1,355 Total Revenue 36,706 34,200 1,330 34,700 72,453 Expenditures Equipments / Supplies 500 500 0 500 Banner replacement Special Signage (traffic, parking, events) Landscape Materials (trees, shrubs, sod, etc.)4,500 4,500 1,102 5,500 3,214 Cleaning/Waste removal supplies 500 500 500 Legal Notices 200 200 200 Comprehensive liability insurance for public space improvements Electrical service for pedestrian lighting 1,500 2,000 581 2,000 1,597 Electrical service for decorative lighting 500 Refuse removal and recycling costs 500 500 Banner installation and removal 1,100 1,500 780 1,500 1,409 Low level pedestrian lighting and pole repair 500 1,000 1,000 Installation, maintenance and removal of decorative lighting 1,500 Cleaning, maintenance & repair infrastructure 1,300 1,000 1,000 Landscape maintenance services 11,000 10,500 7,303 10,500 12,951 Irrigation System maintenance and repair 1,500 2,000 2,750 2,695 Cleaning/Waste removal services 500 Snow and ice removal 7,000 7,000 2,464 5,000 3,700 Administration / Promotional 1,500 1,800 750 1,800 Contingencies Capital Expenses 10,000 Total Expenditures 43,600 33,000 12,979 32,750 25,564 Revenue over (under) expenditures -6,894 1,200 -11,649 1,950 39,130 Fund balance - January 1, 2000 3,435 Fund balance - January 1, 2001 3,318 Fund balance - January 1, 2002 42,448 42,448 2002 Service Charge adjustment 24,750 Anticipated Adjusted Fund balance 12-31-2002 $19,648