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HomeMy WebLinkAbout2023/01/17 - ADMIN - Agenda Packets - City Council - Regular AGENDA JAN. 17, 2023 The St. Louis Park City Council is meeting in person at St. Louis Park City Hall, 5005 Minnetonka Blvd. Members of the public can attend the meeting in person, watch by webstream at bit.ly/watchslpcouncil, or watch on local cable (Comcast SD channel 17/HD channel 859). You can provide comment on agenda items in person at the council meeting or by emailing your comments to info@stlouisparkmn.gov by noon the day of the meeting. Comments must be related to an item on the meeting agenda. Comments will be shared with the city council by providing copies for their review at the meeting. Recordings are available to watch on the city’s YouTube channel at https://www.youtube.com/user/slpcable, usually within 24 hours of the end of the council meeting or study session. 6:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY – council chambers 1. Roll call 2. Approval of EDA agenda 3. Approval of agenda and items on EDA consent calendar a. Adopt EDA Resolution approving the Advance commercial business assistance program. b. Adopt EDA Resolution approving the Diversity, Equity, and Inclusion Policy. c. Adopt EDA Resolution approving the Memorandum of Understanding with Partnership in Prosperity Commercial Land Trust (PIPCLT) for 4300 36th ½ Street West. 4. Approval of EDA minutes – None 5. Unfinished business – None 6. New business – None 7. Communications – None 6:30 p.m. CITY COUNCIL MEETING – council chambers 1. Call to order a. Roll call b. Pledge of Allegiance 2. Approve agenda 3. Presentations a. Retirement recognition for Nancy Weiman-Schmelzle. b. Recognition of donations. 4. Minutes – None Meeting of Jan. 17, 2023 City council agenda 5. Consent items a. Adopt Resolution authorizing parking restrictions on 35th Street West of Raleigh Avenue. b. Adopt Resolution authorizing the installation of loading zones on the north and south side of 31st Street between Glenhurst and Inglewood avenues. c. Adopt Resolution approving the Diversity, Equity, and Inclusion Policy. d. Approve the amended inclusionary housing policy to modify the for-sale property requirements, increase the affordability period to 26 years, add flexibility around the development mix for senior housing developments, and provide additional clarity in the policy. e. Recognizing culturally significant days through corresponding proclamations. f. Adopt Resolution to recognize Community EMT Nancy Weiman-Schmelzle for more than 26 years of service. g. Adopt Resolution accepting donations to the fire department from Park Coin for fire prevention programs and equipment. h. Approve replacement of 2006 Caterpillar wheel loader, model 938M. i. Approve temporary on-sale intoxicating liquor license for Beth El Synagogue. 6. Public hearings a. Cedar Lake Road and Louisiana Avenue Improvement projects (4023-1100, 4024-1100) Recommended action: Mayor to open public hearing, take public testimony, and close public hearing. Council will be asked to consider the policy questions at its Feb. 6, 2023 meeting. 7. Regular business a. Adopt Resolution accepting the project report, establishing the 2023 Pavement Management Project (4023-1000), approving plans and specifications, and authorizing advertisement for bids. 8. Communications and announcements – None 9. Adjournment **NOTE: Consent items of business are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion or separate vote is desired by either a council member or a member of the public, that item may be moved to an appropriate section of the agenda under regular business. St. Louis Park Economic Development Authority and regular city council meetings are carried live on civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for video on demand replays. The agenda and full packet are available after noon on Friday on the city’s website. If you need special accommodations or have questions about the meeting, please call 952.924.2505. Meeting: Economic development authority Meeting date: January 17, 2023 Consent agenda item: 3a Executive summary Title: Proposed Advance commercial business assistance program Recommended action: Motion to adopt Resolution approving the Advance commercial business assistance program. Policy consideration: Does the EDA approve the creation of a new commercial business assistance program called Advance to foster the establishment or expansion of small enterprises in vacant commercial spaces within the St. Louis Park? Summary: As noted in the business programs update staff report presented at the November 28, 2022 study session, staff has developed a new commercial business assistance program, called Advance. The program’s purpose is to accelerate the development and growth of small commercial enterprises as well as fill vacant storefronts within St. Louis Park. The Advance program is designed to fill several gaps in the city’s current small business assistance offerings and is aimed to: • encourage entrepreneurs to transition from a concept or home-based business to opening a bricks and mortar location. • incent investment in certain hard-to-fill commercial spaces in St. Louis Park to help them become viable again. • assist current small businesses expand into a larger vacant commercial space. • provide down payment assistance to businesses acquiring their first commercial properties. The program’s objectives are to help advance prospective entrepreneurs’ business aspirations, improve the odds of businesses successfully opening or expanding in St. Louis Park, activate challenging commercial properties and provide an opportunity for wealth building while simultaneously diversifying and strengthening the city’s economic fabric. The program would provide qualified small businesses (those with one to 20 employees and up to $1 million dollars in annual gross revenue) with forgivable loans of up to $10,000 to be used for interior and exterior commercial building improvements, equipment or repairs, tenant improvements or first-time commercial property acquisitions. Loan funds would require a minimum of 1:1 match of applicant incurred eligible expenses. Women, BIPOC/AAPI, and veteran-owned commercial businesses that meet the program’s size criteria would be especially encouraged to apply. Financial or budget considerations: $200,000 has been allocated for this new initiative (enough for 20 loans) within the 2023 Development Fund budget. The EDA could choose to renew or discontinue the new program after a two-year review. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Discussion Prepared by: Greg Hunt, economic development manager Reviewed by: Karen Barton, community development director, EDA executive director Approved by: Kim Keller, city manager Economic development authority meeting of January 17, 2023 (Item No. 3a) Page 2 Title: Proposed Advance commercial business assistance program Discussion Background Thriving commercial main streets provide important goods and services, create a sense of place, and help make communities desirable and productive. Locally owned small businesses are powerful engines for invigorating and growing communities. They often provide niche product and service offerings, create opportunities for personal and family wealth building as well as further diversify the local economy making it stronger and more vibrant. Additionally, these enterprises provide community role models and leaders as well as produce considerable tax revenue, provide jobs, and serve as hubs of community activity. Some small business owners, however, have faced historic and institutional disadvantages when starting or expanding their enterprises as well as acquiring property. Still others are seeking the right incentive to move out of their homes and into a brick-and-mortar commercial space. Furthermore, there are some small commercial spaces in St. Louis Park that, for a variety of reasons, have been challenging to fill and, with a bit of investment, could become viable again. Present considerations As noted in the business programs update staff report presented at the November 28, 2022 study session, staff has developed a new commercial business assistance program, called Advance. The program’s purpose is to accelerate the development and growth of small commercial enterprises and fill vacant storefronts within St. Louis Park. The Advance program is designed to fill several gaps in the city’s current small business assistance offerings and is aimed to: • encourage entrepreneurs to transition from a concept or home-based business to opening a bricks and mortar location. • incent investment in certain hard-to-fill commercial spaces in St. Louis Park to help them become viable again. • assist current small businesses expand into a larger vacant commercial space. • provide down payment assistance to businesses acquiring their first commercial properties. The program’s objectives are to help advance prospective entrepreneurs’ business aspirations, improve the odds of businesses successfully opening or expanding in St. Louis Park, activate challenging commercial properties, help redevelop and improve such properties, create new jobs by helping small businesses grow, and provide an opportunity for wealth building while simultaneously diversifying and strengthening the city’s economic fabric. The program would provide qualified small businesses (those with one to 20 employees and up to $1 million dollars in annual revenue) with forgivable loans of up to $10,000 to be used for interior and exterior commercial building improvements, equipment or repairs, tenant improvements or first-time commercial property acquisitions. Loan funds would require a minimum of 1:1 match of applicant incurred eligible expenses. Women, BIPOC/AAPI, and veteran-owned commercial businesses that meet the program’s size criteria would be especially encouraged to apply. Program description The Advance program would provide forgivable loans to eligible small businesses opening new locations or expanding into larger vacant commercial spaces within St. Louis Park. The program Economic development authority meeting of January 17, 2023 (Item No. 3a) Page 3 Title: Proposed Advance commercial business assistance program would also provide down payment assistance to businesses acquiring their first commercial properties. The loans are to assist these businesses with hard costs related to opening a new location, expanding into a larger space, or acquiring a commercial property for the first time. Funding • Eligible businesses may apply for a forgivable loan of up to a maximum of $10,000. • Loan funds must be matched at a minimum of 1:1 with applicant incurred eligible expenses. For example, to be eligible for the maximum loan of $10,000, the applicant must provide evidence of having paid at least $20,000 in expenses for eligible program uses. • Assistance would be provided in the form of a forgivable loan to applicants. Disbursement of funds would be tied to specific eligible uses of funds, specific agreed upon outcomes, and other terms outlined in the loan agreement. • Projects must be completed by December 31, 2024. Interest rate and loan term Loans to eligible businesses would be provided at 0% interest over a one-year term. Loan forgiveness Loans to eligible businesses would be forgiven after the business remained in its new location in the city for an entire year, is in good standing with rent or mortgage payments and property taxes, and provides a report and evidence to the loan program administrator of how loan funds were utilized (see Reporting fund usage). Eligible recipients New or existing St. Louis Park small businesses meeting the requirements of this program that lease a new, vacant commercial space or acquire a commercial property for the first time in St. Louis Park as of January 17, 2023. Established business Businesses must have one of the following: articles of incorporation for corporations, S Corps and C Corps, articles of organization for LLCs; sole proprietorship formation; fictitious name statement or DBA registration; Employer Identification Number (EIN) certificate; city, state, or federal license to do business; or relevant professional license. Businesses must be in good standing with the Minnesota Secretary of State. Businesses must also have a business bank account. Located in St. Louis Park Businesses must have a physical business address within St. Louis Park. Applicants must provide a copy of a fully executed lease or purchase agreement clearly indicating the subject premises are located within the city. Business owners must certify that the business has not or will not vacate a commercial space of similar size in St. Louis Park to become eligible to claim this loan. The new leased space should be larger than the previously leased space. Exceptions will be considered on a case-by-case basis under proven extenuating circumstances. Economic development authority meeting of January 17, 2023 (Item No. 3a) Page 4 Title: Proposed Advance commercial business assistance program Employ between 1 - 20 employees Businesses must employ no more than one to 20 full-time equivalent employees (FTE). Sole proprietors are eligible to apply. $1 million or less in annual gross revenue Businesses must make no more than $1 million in annual gross revenue. Be in good standing with the city Businesses must: • Be a conforming or legally nonconforming use under the current zoning regulations of the city. • Must comply with all state and local laws and regulations pertaining to licensing, building codes, zoning, and environmental requirements. • The applicant must not have delinquent taxes, bills, fines, or other charges due to the city. • The applicant must be in good standing with rent or mortgage payments. Ineligible businesses Assistance cannot be provided to the following businesses: • Those that do not have a physical business address within the City of St. Louis Park. • Those that are renewing an existing lease, subleasing a space, or will be vacating an existing commercial space to move to another of similar size. • Firearms sellers, merchants, retailers, or wholesalers; ammunition sales; gun clubs; or shooting ranges. • Sexually oriented businesses (strip clubs, escort services, adult bookstores, and businesses whose principal business is the sale or rental of pornography). • Tobacco stores, smoke shops, cigarette & cigar retailers and wholesalers, vapor shops, as well as smoking lounges/clubs and cannabis-related businesses not authorized by state statute. • Lending businesses; payday lenders, title lenders. • Check cashers, bail bonds, or pawn shops. • Home-based businesses (unless migrating to a physical commercial address). • Those that are part of a national or regional chain, unless the business is an independently owned and operated franchise. • Warehouses or dead storage. • Those engaged in any illegal activity under federal, state, or local law. Eligible uses Eligible uses of the loan funds include the following activities: • Building/leasehold improvements. • Commercial building alteration, renovation, or expansion construction costs. • Lighting, window, and door improvements. • Roofing, plumbing, electrical and sprinkler system repair or replacement. Economic development authority meeting of January 17, 2023 (Item No. 3a) Page 5 Title: Proposed Advance commercial business assistance program • HVAC system repair or replacement. • Water heater/softener repair or replacement. • Exterior facade improvements including disabled-accessible improvements. • Building identification/signage (must be permitted). • First time commercial property acquisition. Ineligible uses • Any work started prior to execution of loan agreement. • Operating expenses (such as utilities, payroll, rent, insurance, inventory, supplies, licensing, legal and financial consulting fees, subscriptions, etc.). • Any work on a building being repaired on a speculative basis where the property owner is not, or does not plan to be, a primary occupant and/or no tenant has been secured. • Activities that place extraordinary demands on city services. • Activities that are inconsistent with St. Louis Park Vision 3.0 and the city’s strategic priorities, including those considered to create environmental concerns in the opinion of the local, state, or federal governments due to the type of operation or processes involved in the business operation. • Activities that continue and/or expand nonconforming uses. • Property taxes. • Business owner’s/manager’s personal uses or expenses. • Any activity deemed illegal by federal, state, or local law or ordinance. Loan agreement After an applicant has been determined eligible to receive funds, the applicant will enter into a loan agreement with the EDA and deliver a promissory note to the EDA. Loan funds will not be disbursed until a loan agreement and a promissory note have been executed by all required parties. Disbursement and use of funds Funds will be distributed within approximately two weeks after a fully executed loan agreement has been received and the applicant has submitted all required documentation. Any required building and construction permits must be obtained prior to performing work. All loan funds must be used within six months of the date the loan agreement was fully executed. Reporting fund usage Eligible businesses receiving loan funds must commit to using the funds for eligible program expenses and must agree to document and report specific uses of the funds. Accordingly, all loan recipients are required to submit a brief report to the EDA after a year of receiving loan funds, specifying how the loan funds were used and providing evidence in the form of paid invoices, statements or similar documentation. If the loan is awarded, the applicant must keep all records related to the loan for 6 years after the disbursement of the loan. If needed, the applicant must allow the EDA, the City, the State Auditor, or any of their authorized representatives (which may include other independent financial analysts) access to documentation related to the loan. Economic development authority meeting of January 17, 2023 (Item No. 3a) Page 6 Title: Proposed Advance commercial business assistance program Funding availability A total of $200,000 is proposed to be allocated to this program. Loans will be provided until program funding is exhausted on a first-come first served basis. The EDA reserves the right to approve or reject applications on a case-by-case basis, taking consideration factors considered appropriate by the EDA, in addition to established polices, criteria, and potential benefits. Meeting the criteria does not guarantee an application will be approved. Approval or denial of an application is at the sole discretion of the EDA. Marketing Information about the Advance program will be distributed to eligible local businesses. Women, BIPOC/AAPI, and veteran-owned commercial businesses will be especially targeted and encouraged to apply. Notifications will also be sent via postcards, email, the city’s website, social media outlets and noted in other city publications. Staff will also share program details with other city partner organizations such as SLP Business Council, Hennepin County, the Minneapolis Regional Chamber, Central MN Development Corporation (CMDC), Metropolitan Consortium of Community Developers (MCCD), Meda, Women Ventures, and others. Next steps Upon approval, city staff will implement the program in the coming weeks and take the above measures to inform local businesses of its availability. Economic development authority meeting of January 17, 2023 (Item No. 3a) Page 7 Title: Proposed Advance commercial business assistance program EDA Resolution No. 23-____ Resolution approving Advance, the City of St. Louis Park’s commercial business assistance program Whereas, the St. Louis Park Economic Development Authority (the “Authority”) was created pursuant to Minnesota Statutes, Sections 469.090 through 469.1081, as amended, and was authorized to transact business and exercise its powers by a resolution adopted by the City Council of the City of St. Louis Park, Minnesota (the “City”); and Whereas, the Authority and the City have undertaken a program to promote economic development and job opportunities, and promote the development and redevelopment of land which is underutilized within the City; and Whereas, the Authority acknowledges that thriving commercial streets provide important goods and services, create a sense of place, increase job opportunities in the City, and help make communities desirable and productive and that small businesses often provide niche product and service offerings, create opportunities for personal and family wealth building as well as further diversify the local economy making it stronger and more vibrant; and Whereas, there are some commercial spaces in the City that, for a variety of reasons, have been challenging to fill and are vacant and underutilized or require rehabilitation to serve as viable locations for small businesses; and Whereas, the Authority proposes to establish Advance, a commercial business assistance forgivable loan program (the “Program”) intended to advance prospective entrepreneurs’ business aspirations, create job opportunities in the City, improve the odds of small businesses successfully opening or expanding in the City, activate challenging commercial properties, help redevelop and improve existing commercial spaces in the City, and provide an opportunity for wealth building while simultaneously diversifying and strengthening the City’s economic fabric, and has prepared the Advance Program Guidelines (the “Guidelines”) and an Advance Program Application (the “Application”); and Whereas, in connection with the Program, the Authority has prepared a model Loan Agreement and Promissory Note (the “Loan Documents”) to be executed in connection with the provision of each loan provided under the Program. Now therefore be it resolved by the Board of Commissioners (the “Board”) of the Authority that the Program and the Guidelines are hereby approved and the Board finds, determines and declares that it is in the public interest of the residents and businesses of the City that the Program be adopted. It is further resolved by the Board that any related documents necessary in connection with the Program, the Application and the Guidelines, including without limitation the Loan Documents and all other documents or certifications referenced in or attached to the Guidelines and the Application (collectively, the “Program Documents”) are hereby approved Economic development authority meeting of January 17, 2023 (Item No. 3a) Page 8 Title: Proposed Advance commercial business assistance program and the Executive Director of the Authority is hereby authorized to execute the Program Documents on behalf of the Authority, and to carry out, on behalf of the Authority, the Authority’s obligations thereunder when all conditions precedent thereto have been satisfied. The Board hereby delegates to the Executive Director the authority to administer the Program in accordance with the Guidelines including without limitation processing and approving Program applications and executing Program Documents pursuant to the Guidelines and the Application. It is further resolved that the Board authorizes the expenditure of available Authority general fund dollars for the implementation of the Program in the amount of up to $200,000. It is further resolved that the approval hereby given to the Program Documents includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by legal counsel to the Authority and by the Executive Director of the Authority prior to their execution; and said Executive Director is hereby authorized to approve said changes on behalf of the Authority. The execution of any instrument by the appropriate officers of the Authority herein authorized shall be conclusive evidence of the approval of such document in accordance with the terms hereof. In the event of absence or disability of the Executive Director of the Authority, any of the documents authorized by this Resolution to be executed may be executed without further act or authorization of the Board by any duly designated acting official, or by such other officer or officers of the Board as, in the opinion of legal counsel to the Authority, may act on the Executive Director’s behalf. It is further resolved by the Board that the Executive Director and Authority staff are hereby authorized and directed to undertake and implement the Program and Program Documents as provided therein and take all actions necessary in connection therewith. It is further resolved that this resolution shall be effective upon approval. Reviewed for Administration: Adopted by the Economic Development Authority January 17, 2023 Karen Barton, executive director Nadia Mohamed, president Attest: Melissa Kennedy, secretary Meeting: Economic development authority Meeting date: January 17, 2023 Consent agenda item: 3b Executive summary Title: Diversity, Equity, and Inclusion Policy Recommended action: Motion to adopt EDA Resolution approving the Diversity, Equity, and Inclusion Policy. Policy consideration: Does the EDA approve the Diversity, Equity, and Inclusion Policy? Summary: The city recognizes the importance of creating opportunities for women, black people, indigenous people, people of color (BIPOC), and Asian Americans and Pacific Islanders (AAPI) to participate more equitably in the workforce and benefit from wealth building opportunities. It is recognized that historical and institutional discrimination and racism has disproportionately created challenges for women and BIPOC/AAPI communities. Women and BIPOC/AAPI individuals and businesses have faced discrimination and disadvantages in employment and business opportunities which have resulted in significant disparities in wealth building opportunities. In response to these inequities and disparities, city staff created a Diversity, Equity, and Inclusion (DEI) Policy to be applied when reviewing development projects. The goal of this policy is to promote inclusive and equitable opportunities for women and BIPOC/AAPI individuals and businesses to enable them to build wealth. The policy provides specific goals for the hiring of women and BIPOC/AAPI business organizations, business enterprises, workforce, and peripheral enterprises for all new and renovated commercial and multifamily residential buildings receiving financial assistance from the EDA/city. The EDA/city council received a staff report on this policy in March 2022. Since that time the policy has been placed into effect for all new projects receiving $200,000 or more in financial assistance from the EDA or city funds. The EDA/city council discussed the policy at the December 2022 study session and requested a final oral and/or written report be required once a project is completed. This requirement has been added to the DEI policy and policy guide. In addition, EDA and city attorneys have added minor additions since December’s discussion clarifying that the policy provides DEI goals and not requirements. Financial or budget considerations: The cost of implementing and tracking race, equity, and inclusion goal requirements adds increased overhead expenses to total development costs. Therefore, these additional costs will likely be included in any major financial assistance requests submitted to the EDA/city. Additional city staff time will also be required for policy monitoring and compliance. Strategic priority consideration: St. Louis Park is committed to being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. Supporting documents: Resolution; Diversity, Equity, and Inclusion Policy Prepared by: Jennifer Monson, redevelopment administrator Reviewed by: Karen Barton, community development director Greg Hunt, economic development manager Approved by: Kim Keller, city manager Economic development authority meeting of January 17, 2023 (Item No. 3b) Page 2 Title: Diversity, Equity, and Inclusion Policy EDA Resolution No. 23-____ Resolution approving amendments to Diversity, Equity, and Inclusion Policy Whereas, the City of St. Louis Park’s racial equity statement says that the City “will strive for racial equity by building understanding of the issues in our organization and intentionally and proactively take measures to break down barriers to a just and inclusive community;” and Whereas, in furtherance of that goal, the St. Louis Park Economic Development Authority and the City created a Diversity, Equity and Inclusion Policy created a Diversity, Equity and Inclusion Policy (the “Policy”) that creates goals for women and black, indigenous, and people of color (BIPOC) and Asian American and Pacific Islander (AAPI) participation in projects receiving public financial assistance and requires reporting of women and BIPOC/AAPI participation; and Whereas, the Board of Commissioners (“Board”) of the Authority has considered certain proposed amendments to the Policy; and Whereas, the Board has determined that it is reasonable, expedient and in the best interest of the public to approve and adopt the Policy in the form attached hereto as Exhibit A. Now therefore be it resolved that the Authority hereby approves the amended Policy in the form attached to this Resolution as Exhibit A. Reviewed for Administration: Adopted by the Economic Development Authority January 17, 2023 Karen Barton, executive director Nadia Mohamed, president Attest: Melissa Kennedy, secretary SA285\3\761965.v2 To Effective December 12, 2022 Diversity, Equity, and Inclusion Policy This policy promotes the inclusion of under-represented persons and businesses in development projects receiving public financing through the Economic Development Authority (“EDA”) and City of St. Louis Park (“City”) to meet the city council’s strategic priority of being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. The city recognizes the importance of creating opportunities for communities of color and indigenous people to participate more equitably in the workforce and benefit from wealth building opportunities. It is recognized that historical and institutional discrimination and racism has disproportionately created challenges for women, Black, Indigenous, and People of Color (BIPOC), and Asian American and Pacific Islander (AAPI) communities. Women and BIPOC/AAPI individuals and businesses have faced discrimination and disadvantages in employment and business opportunities which have resulted in significant disparities in wealth building opportunities. The goal of this policy is to address these disparities and to promote inclusive and equitable opportunities for women and BIPOC/AAPI individuals and businesses to build wealth. The goals set forth in this policy further the city’s racial equity priorities. These goals are intended to provide an incentive for developers to seek greater participation by women and the BIPOC community in development projects funded with EDA/city financial assistance. The reporting requirements in this policy will allow the EDA/city to monitor participation of women and BIPOC/AAPI individuals and businesses in the EDA/city development contracts. That way, the EDA/city can determine current overall participation rate and track the participation rate over time. When compared to availability data, these statistics will allow the EDA/city to measure the success of this policy and inform potential changes to this policy. In addition, monitoring outreach to women and BIPOC/AAPI workforce and businesses, and which methods are most successful will provide helpful anecdotal information to increase the effectiveness of this policy. These goals are included in the list of minimum qualifications for projects seeking tax increment financing (TIF) and other financial assistance from the St. Louis Park Economic Development Authority. Economic development authority meeting of January 17, 2023 (Item No. 3b) Title: Diversity, Equity, and Inclusion Policy Page 3 SA285\3\761965.v2 This policy shall be used in conjunction with the established Diversity, Equity, and Inclusion Policy User Guide which provides further guidance on reporting requirements and EDA/city expectations. Economic development authority meeting of January 17, 2023 (Item No. 3b) Title: Diversity, Equity, and Inclusion Policy Page 4 SA285\3\761965.v2 Effective December 12, 2022 1. Applicability and minimum project size New construction, renovation or reconstruction projects receiving EDA/city financial assistance This policy applies to development projects that receive $200,000 or more in financial assistance from the EDA/city and includes: a) New construction, renovation, or reconstruction of commercial developments b) New construction, renovation, or reconstruction of Industrial developments c) New construction, renovation, or reconstruction of multi-family rental or for-sale housing developments d) New construction, renovation, or reconstruction of mixed-use developments The development must comply with the Diversity, Equity, and Inclusion Policy in effect at the time of the application date of planning and zoning applications and/or a signed preliminary development agreement. If building permits have not been issued within two years of application approvals or the building permits have expired or been canceled, the project must comply with updates to this policy. The EDA/city council may grant an extension of time beyond two years if a written request for a time extension is submitted to staff and approved by the economic development authority and/or city council. Requests for extension of time must be submitted to staff before the termination date. 2. Definitions A) Financial Assistance: The Diversity, Equity & Inclusion Policy applies to all new and renovated commercial and multifamily residential buildings receiving EDA/city financial assistance. Financial Assistance is defined as funds derived from EDA/city and includes, but is not limited to, the following: 1) Tax Increment Financing (TIF) and/or Tax Abatement 2) Land write-downs 3) EDA grants and loans 4) Affordable Housing Trust Fund (AHTF) grants and loans 5) Community Development Block Grant (CDBG) funds 6) Housing Rehabilitation funds 7) Revenue Bonds (private activity bonds are negotiable) 8) Housing Authority (HA) Funds 9) City of St. Louis Park funds Economic development authority meeting of January 17, 2023 (Item No. 3b) Title: Diversity, Equity, and Inclusion Policy Page 5 SA285\3\761965.v2 Effective December 12, 2022 B) Business Organization: the developer’s business organization, including subsidiaries and parent company. C) Business Enterprises: the contractor(s) and sub-contractor(s) hired by or on behalf of the developer for the project. D) Workforce: Employees of contractor(s) and sub-contractor(s) working on the Project E) Peripheral Enterprise(s): consultants and other businesses hired by the developer, or with whom the developer has a relationship, in conjunction with the project. This includes, but is not limited to, attorneys, financial consultants, financial institutions, suppliers, accountants, etc. F) Project: The development project as defined in the development agreement between the EDA and the developer. 3. Diversity, Equity, and Inclusion participation goals General requirements A development that is subject to this policy shall be subject to the following diversity, equity, and inclusion participation business and workforce participation goals: Participation Goals Women BIPOC/AAPI Business Organization 10% 13% Business Enterprises 6% 13% Workforce 20% 32% Peripheral Enterprises 6% 13% The developer will agree to use reasonable efforts to meet these business enterprise, workforce, and peripheral enterprise participation goals for women and Black, Indigenous and People of Color (BIPOC)/AAPI in conjunction with construction, renovation, or reconstruction of the development. Participation goals will be measured according to the developer’s project as a whole and pertain to the total amount of construction and related contracts. Developer must provide and use reasonable efforts to cause its contractors/subcontractors to provide certain information and resources to prospective contractors/subcontractors before bidding; to implement procedures designed to notify women and BIPOC/AAPI about contracting opportunities; to document steps taken to comply with participation goals and the results of actions taken; and to provide compliance report(s). Refer to the Diversity, Equity, and Inclusion Policy User Guide for more information regarding performance and compliance. Economic development authority meeting of January 17, 2023 (Item No. 3b) Title: Diversity, Equity, and Inclusion Policy Page 6 SA285\3\761965.v2 Effective December 12, 2022 4. Agreements A development agreement or other agreement shall be executed between the EDA and the developer, in a form approved by the EDA or City legal counsel, which formally sets forth development approval and diversity, equity, and inclusion goals in accordance with this policy. A failure to meet the goals will not result in an event of default under the development agreement. 5. Reporting Requirements The developer will be required to provide written reports to the EDA on a quarterly basis from the date the development agreement is entered into until six months after the project receives its certificate of occupancy from the city. The established Diversity, Equity, and Inclusion Policy User Guide provides further guidance on reporting requirements. At a minimum, the reports must include the following information: 1) Total number of construction-related business enterprises (e.g. general contractor, subcontractors) with a) percentage of women-owned enterprises b) percentage of BIPOC/AAPI-owned enterprises c) percentage of total development dollars paid to women-owned enterprises d) percentage of total development dollars paid to BIPOC/AAPI-owned enterprises 2) Total number of construction workforce employees with a) percentage of women construction workforce employees b) percentage of BIPOC/AAPI construction workforce employees c) percentage of total construction hours women construction workforce employees worked d) percentage of total construction hours BIPOC/AAPI construction workforce employees worked 3) List of peripheral enterprises with self-reported total number of employees, percentage of women and percentage of BIPOC/AAPI employees 4) Summary of efforts made to reach participation goals and ongoing efforts to reach and/or maintain participation goals, highlighting outreach methods that were most effective and outreach methods that were least effective Economic development authority meeting of January 17, 2023 (Item No. 3b) Title: Diversity, Equity, and Inclusion Policy Page 7 Meeting: Economic development authority Meeting date: January 17, 2023 Consent agenda item: 3c Executive summary Title: Memorandum of understanding with PIPCLT for 4300 36th ½ Street West (Ward 2) Recommended action: Motion to adopt Resolution approving the Memorandum of Understanding with Partnership in Prosperity Commercial Land Trust (PIPCLT) for 4300 36th ½ Street West. Policy consideration: Does the EDA wish to formalize its working relationship with Partnership in Prosperity Commercial Land Trust (PIPCLT) in connection with the recently acquired 4300 36th ½ Street West property so as to create affordable commercial spaces for limited income small businesses? Summary: In September 2022, the EDA acquired the 8,600 square foot retail building at 4300 36th ½ Street West. Staff has been working with the Partnership in Property Commercial Land Trust (PIPCLT) with the objective of dividing the building into four to seven retail/office spaces that could subsequently be sold to small businesses under a land trust arrangement. Under such an arrangement, the land trust would retain title to the underlying land and lease it to individual businesses on a long-term basis at an affordable rate. Businesses would purchase (or lease to own) their individual spaces in the building which would be made more affordable by taking the land cost out of the purchase price. The concept allows qualified, limited income entrepreneurs the rare opportunity to acquire their own commercial spaces at reduced cost thereby enabling them to build assets and wealth. This structure would also retain the affordability in perpetuity when commercial spaces are sold in the future. Staff believes it prudent to formalize the EDA’s working relationship with PIPCLT through a Memorandum of Understanding (MOU). Under the proposed MOU, the parties pledge to work cooperatively towards defining the project and its components, determining its financial feasibility, and the approvals necessary to bring it to fruition. Additionally, the parties agree to negotiate in good faith toward a definitive Purchase and Development Contract as well as securing financing for the project. The Agreement is for two years and may be terminated by either party at any time upon 10 day’s written notice to the other party. Financial or budget considerations: Once a work plan and project budget are prepared and financing is secured, it is anticipated that the 4300 36th ½ Street property would be sold to PIPCLT and renovated. As indicated in previous staff reports, building renovations will likely require financial assistance from the EDA which have been budgeted in the Development Fund. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Resolution; Memorandum of Understanding Prepared by: Greg Hunt, economic development manager Reviewed by: Karen Barton, community development director/EDA executive director Approved by: Kim Keller, city manager Economic development authority meeting of January 17, 2023 (Item No. 3c) Page 2 Title: Memorandum of understanding with PIPCLT for 4300 36th ½ Street West (Ward 2) EDA Resolution No. 23-____ Resolution approving a memorandum of understanding with Partnership in Property Commercial Land Trust Whereas, the St. Louis Park Economic Development Authority (the “Authority”) was created pursuant to Minnesota Statutes, Sections 469.090 through 469.1081, as amended, and was authorized to transact business and exercise its powers by a resolution adopted by the City Council of the City of St. Louis Park, Minnesota (the “City”); and Whereas, the Authority and the City have undertaken a program to promote economic development and job opportunities, and promote the development and redevelopment of land which is underutilized within the City; and Whereas, to facilitate the redevelopment of certain property located at 4300 36 ½ Street West in the City (the “Property”), the Authority acquired the Property for a purchase price of $1,788,000.00; and Whereas, Partnership in Property Commercial Land Trust, a Minnesota non-profit corporation (the “Developer”), is interested in acquiring the Property from the Authority for purposes of renovating the Property for use as a multi-tenant commercial building to be a part of PIPCLT’s commercial land trust program to create and preserve affordable commercial space in the City (the “Project”); and Whereas, the Authority and the Developer are willing and desirous to mutually undertake the Project if (i) a satisfactory agreement can be reached regarding the terms of sale of the Property to the Developer; (ii) satisfactory financing for the Project can be secured; (iii) the parties reach a satisfactory resolution of matters related to building redesign and renovation; and (iv) the economic feasibility and soundness of the Project and other necessary preconditions have been determined to the satisfaction of the parties; and Whereas, there has been presented to the Board of Commissioners (the “Board”) of the Authority a Memorandum of Understanding with the Developer related to the Property and the Project (the “Memorandum”). Now therefore be it resolved that the Authority hereby approves the Memorandum in substantially the form presented to the Board, together with any related documents necessary in connection therewith is approved (collectively, the “Development Documents”). Be it further resolved that the Board hereby authorizes the President and Executive Director, in their discretion and at such time, if any, as they may deem appropriate, to execute the Development Documents on behalf of the Authority, and to carry out, on behalf of the Authority, the Authority’s obligations thereunder when all conditions precedent thereto have been satisfied. The Development Documents shall be in substantially the forms on file with the Authority and the approval hereby given to the Development Documents includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom Economic development authority meeting of January 17, 2023 (Item No. 3c) Page 3 Title: Memorandum of understanding with PIPCLT for 4300 36th ½ Street West (Ward 2) and additions thereto as may be necessary and appropriate and approved by legal counsel to the Authority and by the officers authorized herein to execute said documents prior to their execution; and said officers are hereby authorized to approve said changes on behalf of the Authority. The execution of any instrument by the appropriate officers of the Authority herein authorized shall be conclusive evidence of the approval of such document in accordance with the terms hereof. This resolution shall not constitute an offer and the Development Documents shall not be effective until the date of execution thereof as provided herein. Be it further resolved that in the event of absence or disability of the officers, any of the documents authorized by this resolution to be executed may be executed without further act or authorization of the Board by any duly designated acting official, or by such other officer or officers of the Board as, in the opinion of the City Attorney, may act on their behalf. Upon execution and delivery of the Development Documents, the officers and employees of the Board are hereby authorized and directed to take or cause to be taken such actions as may be necessary on behalf of the Board to implement the Development Documents. Be it further resolved that this resolution shall be effective upon approval. Reviewed for Administration: Adopted by the Economic Development Authority January 17, 2023 Karen Barton, executive director Nadia Mohamed, president Attest: Melissa Kennedy, secretary Economic development authority meeting of January 17, 2023 (Item No. 3c) Page 4 Title: Memorandum of understanding with PIPCLT for 4300 36th ½ Street West (Ward 2) MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (this “MOU”), dated as of January 17, 2023 (the “Effective Date”), sets forth certain agreements and understandings between Partnership in Property Commercial Land Trust, a Minnesota non-profit corporation (“PIPCLT”) and St Louis Park Economic Development Authority, a body corporate and politic under the laws of the State of Minnesota (“Authority”) relating to that property located at 4300 36 ½ Street West in the City St. Louis Park, Minnesota (the “Property”). BACKGROUND WHEREAS, the Authority desires to promote redevelopment of the Property which is located within Redevelopment Project No. 1 in the City of St. Louis Park, Minnesota (the “City”); and WHEREAS, the Authority has acquired the Property at a purchase price of $1,788,000.00; and WHEREAS, PIPCLT desires to acquire the Property for purposes of renovating the Property for use as multi-tenant building to be a part of PIPCLT’s commercial land trust program to create and preserve affordable commercial space in the City (the “Project”); and WHEREAS, PIPCLT’s role and responsibilities will include, but are not limited to securing funding for the project, acquiring the site from the Authority, acting as the Developer of the Project, and obtaining purchase commitments from qualified small businesses for spaces within the building; and WHEREAS, the Authority has secured a $380,000 grant from Hennepin County’s Community Investment Initiative (CII) program to partially offset specified costs in implementing the Project; and WHEREAS, the Authority and PIPCLT are willing and desirous to mutually undertake the Project if (i) a satisfactory agreement can be reached regarding the terms of sale of the Property to PIPCLT; (ii) satisfactory financing for the Project can be secured; (iii) the parties reach a satisfactory resolution of matters related to building redesign and renovation; and (iv) the economic feasibility and soundness of the Project and other necessary preconditions have been determined to the satisfaction of the parties; and WHEREAS, the parties wish to enter into this Agreement setting forth their respective responsibilities in connection with the Property. NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and obligations set forth herein, the Authority and PIPCLT hereby agree as follows: AGREEMENT AND UNDERSTANDING 1. The Authority has the Property at a purchase price of $1,788,000.00. The Authority and PIPCLT will work cooperatively to determine an appropriate purchase price for the subsequent sale of the Property to PIPCLT. Economic development authority meeting of January 17, 2023 (Item No. 3c) Page 5 Title: Memorandum of understanding with PIPCLT for 4300 36th ½ Street West (Ward 2) 2. The parties agree to work cooperatively towards defining the Project and its components (including but not limited to promotion and marketing of the building, drafting building plans and specifications, remodeling the building for use by small businesses; determining the number of tenant units, preparing requirements for sale of the building on the Property to future tenants, ongoing affordability requirements, and ongoing property management), determining its financial feasibility, and the approvals necessary to bring it to fruition, as well as to negotiate in good faith toward a definitive Purchase and Development Contract (the “Contract”) as well as securing financing for the Project. The Contract shall provide generally for (a) purchase of the Property by PIPCLT; (b) how and when PIPCLT shall sell the existing building on the Property and long-term conditions for such sales to help promote the affordability of commercial space located on the Property; (c) renovations necessary for the Project to be completed by PIPCLT; (d) if applicable, a business subsidy agreement as required under Minnesota Statutes, Section 116J.993 through 116J.995, as amended; and (e) as required by Minnesota Statutes, Section 469.105, as amended, right of reverter whereby ownership of the Property will revert to the EDA in the event that the Project is not completed. Any definitive Contract is subject to approval by the Authority’s Board of Commissioners. It is expressly understood that the Contract, when executed, will supersede this Agreement in all respects. Execution and implementation of the Contract shall be subject to: (a) A determination by the Authority in its sole discretion that any financial assistance is feasible based on (i) availability of funding sources for the Project designated by the Authority, including any grants; and (ii) the best interests of the City and Authority. (b) A determination by the Authority in its sole discretion that the Project is economically feasible and in the best interests of the City and Authority. (c) A determination by the Authority that any financial assistance is reasonably necessary in order to make the Project financially feasible, and that any such assistance is limited to the amount necessary to achieve financial feasibility based on a review of all the facts and circumstances. (d) A determination by PIPCLT that the Project is both marketable and economically feasible and in the best interests of PIPCLT, and that PIPCLT is able to meet all the requirements of the Contract (subject to any contingencies contained therein). 3. PIPCLT shall prepare a project pro forma (including a detailed list of various revenue sources and the respective amounts necessary to bring the Project to fruition) and submit it to the Authority for its review. 4. PIPCLT shall work to obtain funds necessary to bring the Project to fruition. The Authority will cooperate with PIPCLT in connection with marketing the building to prospective buyers and any application for grants, loans, or similar funds to be applied to the Project. 5. PIPCLT’s role and responsibilities will include but not be limited to placing the Property into its commercial community land trust portfolio once construction is complete and title is good and marketable of record. PIPCLT will in turn sell the building or portions of the building to qualified small business owners using the Community Land Trust practice. Prospective owners (applicants) will have to meet PIPCLT’s program requirements and work through the application process for approval. PIPCLT will provide long-term affordability for the commercial business owners. Economic development authority meeting of January 17, 2023 (Item No. 3c) Page 6 Title: Memorandum of understanding with PIPCLT for 4300 36th ½ Street West (Ward 2) 6. This Agreement may be terminated by either party at any time upon 10 day’s written notice to the other party (a) if in the respective sole discretion of the Authority or PIPCLT, an impasse has been reached in the negotiation or implementation of any material term or the completion or execution of any material condition of this Agreement or the Contract, and the parties have been unable to resolve such impasse through good-faith negotiations within 30 days after the party determining the impasse has notified the other party in writing of such determination; (b) by mutual written agreement of the parties hereto; or (c) pursuant to paragraph 8 hereof. Upon such termination, no party shall have any further obligations to the others under this Agreement. 7. In expansion and not in limitation of paragraph 6 hereof, PIPCLT agrees to notify the Authority and to terminate this Agreement as soon as reasonably practicable if PIPCLT determines that the proposed Project is not marketable and economically feasible and/or PIPCLT is unable to secure the financing necessary for the Project, or if PIPCLT for any reason is unable to bring the Project to fruition. 8. This Agreement shall terminate by its terms if the governing body of the Authority has not approved the Contract within 2 years from the date hereof. 9. PIPCLT agrees to indemnify, defend and hold harmless the City, the Authority and their officers, employees, agents and representatives from and against any claims, demands, suits, costs, expenses (including reasonable attorneys' fees) actions or other proceedings whatsoever by any person or entity whatsoever arising or purportedly arising from the actions or inactions of PIPCLT (or if other persons acting on its behalf or under its direction or control) under this Agreement, or the transactions contemplated hereby or the acquisition, construction, installation, ownership, and operation of the Project; including, without limitation, any claim by a land owner or tenant located on the Property to be entitled to relocation costs and related expenses. This indemnity shall be continuing and shall survive the performance, termination or cancellation of this Agreement. Nothing in this Agreement shall be construed as a limitation of or waiver by the Authority or the City of any immunities, defenses, or other limitations on liability to which the Authority is entitled by law, including but not limited to the maximum monetary limits on liability established by Minnesota Statutes, Chapter 466. 10. Notice or demand or other communication between or among the parties shall be sufficiently given if sent by mail, postage prepaid, return receipt requested or delivered personally: (a) As to the Authority: St. Louis Park Economic Development Authority 5005 Minnetonka Boulevard St. Louis Park, MN 55416 (b) As to PIPCLT: PIPCLT 1819 Lowry Avenue North Minneapolis, MN 55412 11. This Agreement may be executed simultaneously by manual or electronic signature in any number of counterparts, all of which shall constitute one and the same instrument. Economic development authority meeting of January 17, 2023 (Item No. 3c) Page 7 Title: Memorandum of understanding with PIPCLT for 4300 36th ½ Street West (Ward 2) 12. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. IN WITNESS WHEREOF, the Authority has caused this Agreement to be duly executed in its name and behalf and its seal to be duly affixed hereto and PIPCLT has caused this Agreement to be duly executed as of the date and year first above written. ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY, a public body corporate and politic under the laws of the State of Minnesota By: _________________________________ Its President By: _________________________________ Its Executive Director PARTNERSHIP IN PROPERTY COMMERCIAL LAND TRUST, a Minnesota non-profit corporation By: ________________________________ Name: _____________________________ Its: ________________________________ Meeting: City council Meeting date: January 17, 2023 Presentation: 3a Executive summary Title: Nancy Weiman-Schmelzle Retirement Recognition Recommended action: Read resolution and present plaque to Nancy for her years of service to the City of St. Louis Park. Policy consideration: None at this time. Summary: City policy states that employees who retire or resign in good standing with over 20 years of service will be presented with a resolution from the mayor, city manager and city council. Nancy will be in attendance for the presentation at the beginning of the meeting. The mayor is asked to read the resolution for Nancy in recognition of her years of service to the city. Financial or budget considerations: Not applicable. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Rita Vorpahl, HR director Reviewed by: Cheyenne Brodeen, administrative services director Approved by: Kim Keller, city manager City council meeting of January 17, 2023 (Item No. 3a) Page 2 Title: Nancy Weiman-Schmelzle Retirement Recognition Resolution No. 23-___ Resolution of the City Council of the City of St. Louis Park, Minnesota recognizing the contributions and expressing appreciation to Community EMT Nancy Weiman-Schmelzle Whereas, Nancy Weiman-Schmelzle began her employment with the City of St. Louis Park Fire Department over 26 years ago on July 10, 1996; and Whereas, Nancy was part of the inaugural class of paid-on-call firefighters for the City of St. Louis Park; and Whereas, Nancy is the longest serving part-time firefighter on the department; and Whereas, Nancy served as a Team Leader from 2002 to 2017; and Whereas, Nancy educated countless adults and children on fire prevention and safety over the span of her career; and Whereas, Nancy served as a fire prevention and community outreach specialist from 2017 to 2018; and Whereas, Nancy became one of the first Community EMT’s in the State of Minnesota in 2018; and served in that role for over four years delivering compassionate care to countless community members; and Whereas, Nancy has been a been a homeowner in the City of St. Louis Park for 27 years, giving back to her community to make it a safer place to live and work; and Now therefore be it resolved that the City Council of the City of St. Louis Park, Minnesota, by this resolution and public record, would like to thank Nancy Weiman-Schmelzle for her great contributions and more than 26 years of dedicated service to the City of St. Louis Park and wish her the best in her future endeavors. Reviewed for Administration: Adopted by the City Council January 17, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: January 17, 2023 Presentation: 3b Executive summary Title: Recognition of donations Recommended action: Mayor to announce and express thanks and appreciation for the following donations being accepted at the meeting and listed on the consent agenda: From Donation For Park Coin $250 Fire prevention programs and equipment Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: None Prepared by: Chase Peterson-Etem, deputy city clerk Approved by: Kim Keller, city manager Meeting: City council Meeting date: January 17, 2023 Consent agenda item: 5a Executive summary Title: Traffic study no. 762 – Authorizing parking restrictions on 35th Street west of Raleigh Avenue – Ward 2 Recommended action: Motion to approve a resolution authorizing parking restrictions on 35th Street west of Raleigh Avenue. Policy consideration: Installing parking restrictions is allowed per the city's established regulatory authority. Summary: Staff received a request in 2021 to restrict truck parking on 35th Street west of Raleigh Avenue due to parked trucks creating limited visibility for vehicles entering and exiting driveways. The traffic committee recommended prohibiting truck parking from 7 a.m. - 6 p.m. on both sides of the street. This recommendation was shared with property owners along 35th Street and Raleigh Avenue. Staff received limited feedback with no consensus on preferred restriction, and no action was taken at that time. Staff revisited the request in the fall of 2022 based on the observations of significantly increased truck parking along both sides of 35th Street. Staff modified the recommendation and requested feedback from property owners of 35th Street and Raleigh Avenue. Based on the feedback received, staff modified the recommendation for the second and final time in December 2022. The final recommendation includes the following: •Prohibit truck parking on the entire section of 35th Street west of Raleigh Avenue after 7 a.m. and before 6 p.m. This would include weekends. •Prohibit all parking in the cul-de-sac to allow larger vehicles and maintenance equipment room to turn around. Financial or budget considerations: The cost of installing these restrictions is estimated to be $1,800 and is expected to come from the general operating budget. Similar traffic signs last roughly 10 years in the field. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Discussion Resolution Location map Aug. 2, 2021 council report Prepared by: Jack Sullivan, engineering project manager Kerrwin Dempsey, engineering technician III Reviewed by: Debra Heiser, engineering director Approved by: Kim Keller, city manager Page 2 City council meeting of January 17, 2023 (Item No. 5a) Title: Traffic study no. 762 – Authorizing parking restrictions on 35th Street west of Raleigh Avenue Discussion Background Concerns regarding truck parking on 35th Street first came to the traffic committee in the fall of 2021 from a bicyclist that experienced limited sightlines created by on-street truck parking. The traffic committee recommended prohibiting truck parking from 7 a.m. - 6 p.m. on both sides of the street. This recommendation was shared with property owners of 35th Street and Raleigh Avenue. Staff received feedback from two property owners on Raleigh Avenue. Their feedback didn't provide consensus on preferred restriction, and no action was taken. 35th Street is 39 feet wide, which provides adequate room for on-street parking for all vehicles on both sides of the road and allows for two-way traffic. Revised recommendation Staff revisited this area in August of 2022 as we observed a significant increase in on-street truck parking. The traffic committee reexamined the request and recommended a modification to the on-street parking restrictions that included: •Prohibit all parking along the south side of 35th Street west of Raleigh Avenue and the cul-de-sac. This is adjacent to 5105 36th Street (United States Post Office), 3555 Hwy 100 (LA Fitness) and 3575 Hwy 100 (Goodwill Thrift Store). •Prohibit all parking on the north side of 35th Street from Raleigh Avenue to the first commercial driveway entrance to the west of Raleigh Avenue near 5100 35th Street (American Tire Distributors). •The remainder of the north side of 35th Street would have been available for vehicle and truck parking. This would include the area adjacent to 3501 Hwy 100 (Opitz & Associates). This recommendation was shared with property owners along 35th Street and Raleigh Avenue. The only feedback received was by the property owner of Opitz & Associates. They stated that the parking restrictions did not meet their needs. They plan to open a retail business at this location and stated that on-street truck parking could create sightline issues for patrons. Second revision to parking recommendation Staff reviewed the adjacent land use, amount of available off-street parking and sight lines/compatible uses when evaluating truck parking restrictions at this location and found the following: •Adjacent land use: This area is zoned business park, industrial park and general commercial. Overnight truck parking is a compatible use in these districts. •Adjacent off-street parking: The adjacent properties all have sufficient off-street parking to meet their needs. On-street parking is not needed for these businesses to operate. •Sight lines/compatibility with roadway and driveway accesses: o Eliminates the concern related to sight lines/visibility of storefronts during normal business hours. o Trucks parked on the street adhere to the proper setback from driveways, stop signs and fire hydrants and do not interfere with roadway operations. Page 3 City council meeting of January 17, 2023 (Item No. 5a) Title: Traffic study no. 762 – Authorizing parking restrictions on 35th Street west of Raleigh Avenue In addition to the above criteria, signing the cul-de-sac no parking provides efficient snowplow operations and adequate space for larger vehicles to turn around. Staff modified the recommendation based on the feedback to include the following: •Prohibit truck parking on the entire section of 35th Street west of Raleigh Avenue after 7 a.m. and before 6 p.m. This would include weekends. •Prohibit all parking in the cul-de-sac to allow larger vehicles and maintenance equipment room to turn around. See the attached exhibit for an illustration of the recommended parking restrictions. A letter was again sent to all property owners of 35th Street and Raleigh Avenue. In addition, staff placed signage along 35th Street notifying all users of the updated recommended parking restrictions. The signage included information to contact the engineering department to share feedback. Staff received feedback from only a few individuals. •Opitz & Associates stated that 6 p.m. is not late enough as they expect to stay open until 8 p.m. •A user of LA Fitness stated that it is challenging to see around trucks parked on 35th Street as they leave the parking lot. They recommend that trucks be allowed to park on the north side of 35th Street as they are seeing trucks starting to park on Raleigh Avenue to avoid 35th Street. •A property owner on Raleigh Avenue noticed additional trucks parking on Raleigh Avenue once the temporary signage was placed on 35th Street. •A truck driver called to ask if they needed to move their truck immediately but gave no feedback on the recommended parking restrictions. The latest recommendation provides a safe travel way for access to all the commercial uses along this segment of 35th Street and improves sightlines for vehicles leaving the adjacent commercial properties. Additional considerations regarding truck parking restrictions In July 2021, the City of Minneapolis enacted an ordinance that prohibits truck parking on their city streets that went into effect on Jan 1, 2022. In August 2021, the city council approved an ordinance that created the authority to restrict semi-trucks from parking on streets in non- residential areas. Since that time, staff has seen an increase in truck parking complaints across the community. As individual truck restrictions are enacted, truck drivers find other locations in the community to park their vehicles. Since 2021, truck restrictions have been installed in the following locations based on complaints: •CSAH 25 Frontage Roads east of Beltline Boulevard •Oxford Street west of Louisiana Avenue •Highway 7 South Frontage Road west of Texas Avenue Staff is now seeing an increase in truck parking at the following locations and anticipates complaints in the future: •Monitor Street east of Loffler Companies •Oxford Street east of Louisiana Ave •27th Street west of Louisiana Avenue Page 4 City council meeting of January 17, 2023 (Item No. 5a) Title: Traffic study no. 762 – Authorizing parking restrictions on 35th Street west of Raleigh Avenue The signage notifying users of 35th Street of the truck parking recommendations resulted in an immediate shift in truck parking to Raleigh Avenue. Staff made daily visits to 35th Street and observed the changes to parking behavior during December and early January. Staff also received calls from property owners along Raleigh Avenue that shared similar observations. With the snowy winter weather, staff was able to observe that many of the trucks parked on 35th Street exceeded the city's 48-hour parking ordinance. These observations were forwarded to the police department to address the parking violations. Next steps Staff will continue to monitor truck parking and is recommending that on-street truck parking be discussed in the connected infrastructure study session system discussion in 2023. Schedule If the installation of the no parking signs is approved, the additional signs will be installed in the spring of 2023 after the ground is thawed. Page 5 City council meeting of January 17, 2023 (Item No. 5a) Title: Traffic study no. 762 – Authorizing parking restrictions on 35th Street west of Raleigh Avenue Resolution No. 23-____ Authorizing parking restrictions on 35th Street west of Raleigh Avenue Whereas, The City of St. Louis Park received a request to install parking restrictions on 35th Street from Raleigh Avenue west to the cul-de-sac; and, Whereas, installing truck parking restrictions is allowed per city ordinance 2623-21; and, Whereas, staff has reviewed the request and recommended the installation of parking restrictions on 35th Street from Raleigh Avenue west to the cul-de-sac; and Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota that the engineering director is authorized to: 1.Install truck parking restrictions on 35th Street from Raleigh Avenue west to the start of the cul-de-sac after 7 a.m. and before 6 p.m., including weekends; and 2.Install parking restrictions on 35th Street in the cul-de-sac west of Raleigh Avenue to prohibit all parking. Reviewed for administration: Adopted by the City Council January 17, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk 36TH ST W36TH ST W RALEIGH AVE SRALEIGH AVE SPARKPARKCENTERCENTERBLVDBLVD35TH ST W35TH ST W HIGHWAY 100 SHIGHWAY 100 S51003459 3555 5105 3551 5300 5100 3501 3575 0 250 500125 Feet Traffic Study 762: 35th Street proposed parking restrictions Revised December 1, 2022 Date: 12/01/2022 Truck parking prohibited between 7 a.m. - 6 p.m. No parking any time City council meeting of January 17, 2023 (Item No. 5a) Title: Traffic study no. 762 – Authorizing parking restrictions on 35th Street west of Raleigh Avenue Page 6 Meeting: City council Meeting date: January 17, 2023 Consent agenda item: 5b Executive summary Title: Traffic Study No. 770 - Authorize parking restriction on 31st Street – Ward 1 Recommended action: Motion to adopt resolution authorizing the installation of loading zones on the north and south side of 31st Street between Glenhurst and Inglewood avenues. Policy consideration: Does the city council support designating two loading zones along 31st Street to provide locations for vehicles to conduct short-term business for residents of 31st Street? Summary: Staff received a request from a resident in November 2022 to evaluate the addition of a loading zone on the north side of 31st Street west of Glenhurst Avenue. The requestor was concerned with vehicles being left unattended in the driving lanes of 31st Street while short- term transactions such as package delivery or ride-share activities take place on the block. There are currently no parking restrictions on the block. Housing on the south side of the road is made up of several multi-unit buildings. Since the opening of the Parkway 25 apartment building on the north side of the road in early 2022, on-street parking has increased significantly. Often there is no available space for delivery and ride-share vehicles to safely pull to the side of the road while they complete their business. This has led to blockages of the travel lanes and driveways while drivers leave their vehicles, making the roadway impassable for short periods of time. The traffic committee recommended adding two 45-foot loading zones, one on each side of the road, at approximately mid-block. This will permanently remove four parking stalls from the block. Changing the four parking stalls to loading zones is not in conflict with the parking requirements of the adjacent housing. Residents and property owners were contacted for comment. The only feedback received was from the requestor in favor of the recommendation. Installing the loading zones will provide a short-term parking area for deliveries and resident drop off and pick up, as well as an area for a vehicle to pull to the side of the road when meeting on-coming vehicles. If the installation of the loading zone signs is approved, the additional signs will be installed in the spring of 2023 after the ground is thawed. Financial or budget considerations: The cost to install the traffic controls are minimal and will come out of the general operating budget. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Resolution Location map Prepared by: Jack Sullivan, engineering project manager Kerrwin Dempsey, engineering technician III Reviewed by: Debra Heiser, engineering director Approved by: Kim Keller, city manager City council meeting of January 17, 2023 (Item No. 5b) Page 2 Title: Traffic Study No. 770 - Authorize parking restriction on 31st Street – Ward 1 Resolution No. 23-____ Authorizing loading zones on the 4000-4100 block of 31st Street Whereas, In November of 2022 the City of St. Louis Park received a request to install a loading zone on the north side 4000-4100 block of 31st Street; and, Whereas, staff has reviewed the request and recommended the installation of loading zones on the north and south side of 4000-4100 block of 31st Street; and Whereas, adjacent land use is medium and high-density residential units with high demand for delivery services; and Whereas, the loading zone spaces will provide short-term parking for deliveries near the main entrance of the apartment building at 4040 31st Street on the north side of 31st Street and to multi-unit housing units on the south side of 31st Street; and Whereas, changing the four parking stalls to loading zones is not in conflict with the parking requirements of the adjacent housing.; and Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota that the engineering director is authorized to: 1. Establish a loading zone on the north side of 31st Street beginning at a point 207 feet west of Glenhurst Avenue to a point 45 feet west of the beginning; and 2. Establish a loading zone on the south side of 31st Street beginning at a point 372 feet east of Inglewood Avenue to a point 45 feet west of the beginning. Reviewed for administration: Adopted by the City Council January 17, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk 41414141 30433043 392539254009400940014001 31253125 41014101 30303030 4646 40154015 32003200 40134013 40404040 40514051 31ST ST W INGLEWOODAVESGLENHURST AVE0 100 20050 Feet Proposed loading zones Proposed load zone - 31st Street Date: 12/20/2022 45'45' 45'45' City council meeting of January 17, 2023 (Item No. 5b) Title: Traffic Study No. 770 - Authorize parking restriction on 31st Street – Ward 1 Page 3 Meeting: City council Meeting date: January 17, 2023 Consent agenda item: 5c Executive summary Title: Diversity, Equity, and Inclusion Policy Recommended action: Motion to adopt Resolution approving the Diversity, Equity, and Inclusion Policy. Policy consideration: Does the City Council approve the Diversity, Equity, and Inclusion Policy? Summary: The city recognizes the importance of creating opportunities for women, black people, indigenous people, people of color (BIPOC), and Asian Americans and Pacific Islanders (AAPI) to participate more equitably in the workforce and benefit from wealth building opportunities. It is recognized that historical and institutional discrimination and racism has disproportionately created challenges for women and BIPOC/AAPI communities. Women and BIPOC/AAPI individuals and businesses have faced discrimination and disadvantages in employment and business opportunities which have resulted in significant disparities in wealth building opportunities. In response to these inequities and disparities, city staff created a Diversity, Equity, and Inclusion (DEI) Policy to be applied when reviewing development projects. The goal of this policy is to promote inclusive and equitable opportunities for women and BIPOC/AAPI individuals and businesses to enable them to build wealth. The policy provides specific goals for the hiring of women and BIPOC/AAPI business organizations, business enterprises, workforce, and peripheral enterprises for all new and renovated commercial and multifamily residential buildings receiving financial assistance from the EDA/city. The EDA/city council received a staff report on this policy in March 2022. Since that time the policy has been placed into effect for all new projects receiving $200,000 or more in financial assistance from the EDA or city funds. The EDA/city council discussed the policy at the December 2022 study session and requested a final oral and/or written report be required once a project is completed. This requirement has been added to the DEI policy and policy guide. In addition, EDA and city attorneys have added minor additions since December’s discussion clarifying that the policy provides DEI goals and not requirements. Financial or budget considerations: The cost of implementing and tracking race, equity, and inclusion goal requirements adds increased overhead expenses to total development costs. Therefore, these additional costs will likely be included in any major financial assistance requests submitted to the EDA/city. Additional city staff time will also be required for policy monitoring and compliance. Strategic priority consideration: St. Louis Park is committed to being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. Supporting documents: Resolution; Diversity, Equity, and Inclusion Policy Prepared by: Jennifer Monson, redevelopment administrator Reviewed by: Karen Barton, community development director Greg Hunt, economic development manager Approved by: Kim Keller, city manager City council meeting of January 17, 2023 (Item No. 5c) Page 2 Title: Diversity, Equity, and Inclusion Policy Resolution No. 23-____ Resolution Approving amendments to Diversity, Equity, and Inclusion Policy Whereas, the City of St. Louis Park’s racial equity statement says that the City “will strive for racial equity by building understanding of the issues in our organization and intentionally and proactively take measures to break down barriers to a just and inclusive community”; and Whereas, in furtherance of that goal, the City and the Economic Development Authority created a Diversity, Equity and Inclusion Policy (the “Policy”) that creates goals for women and black, indigenous, and people of color (BIPOC) and Asian American and Pacific Islander (AAPI) participation in projects receiving public financial assistance and requires reporting of women and BIPOC/AAPI participation; and Whereas, the Board of Commissioners (“Board”) of the St. Louis Park Economic Development Authority (the “Authority”) has considered certain proposed amendments to the Policy and has presented such amended and restated Policy (the “Amended Policy”) to the City Council of the City of St. Louis Park (the “City”) for its review and approval; and Whereas, the City Council has determined that it is reasonable, expedient and in the best interest of the public to approve and adopt the Policy in the form attached hereto as Exhibit A. Now therefore be it resolved that the City Council hereby approves the Amended Policy in the form attached to this Resolution as Exhibit A. Reviewed for Administration: Adopted by the City Council January 17, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk SA285\3\761965.v2 Diversity, Equity, and Inclusion Policy This policy promotes the inclusion of under-represented persons and businesses in development projects receiving public financing through the Economic Development Authority (“EDA”) and City of St. Louis Park (“City”) to meet the city council’s strategic priority of being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. The city recognizes the importance of creating opportunities for communities of color and indigenous people to participate more equitably in the workforce and benefit from wealth building opportunities. It is recognized that historical and institutional discrimination and racism has disproportionately created challenges for women, Black, Indigenous, and People of Color (BIPOC), and Asian American and Pacific Islander (AAPI) communities. Women and BIPOC/AAPI individuals and businesses have faced discrimination and disadvantages in employment and business opportunities which have resulted in significant disparities in wealth building opportunities. The goal of this policy is to address these disparities and to promote inclusive and equitable opportunities for women and BIPOC/AAPI individuals and businesses to build wealth. The goals set forth in this policy further the city’s racial equity priorities. These goals are intended to provide an incentive for developers to seek greater participation by women and the BIPOC community in development projects funded with EDA/city financial assistance. The reporting requirements in this policy will allow the EDA/city to monitor participation of women and BIPOC/AAPI individuals and businesses in the EDA/city development contracts. That way, the EDA/city can determine current overall participation rate and track the participation rate over time. When compared to availability data, these statistics will allow the EDA/city to measure the success of this policy and inform potential changes to this policy. In addition, monitoring outreach to women and BIPOC/AAPI workforce and businesses, and which methods are most successful will provide helpful anecdotal information to increase the effectiveness of this policy. These goals are included in the list of minimum qualifications for projects seeking tax increment financing (TIF) and other financial assistance from the St. Louis Park Economic Development Authority. City council meeting of January 17, 2023 (Item No. 5c) Title: Diversity, Equity, and Inclusion Policy Page 3 Effective December 12, 2022 SA285\3\761965.v2 This policy shall be used in conjunction with the established Diversity, Equity, and Inclusion Policy User Guide which provides further guidance on reporting requirements and EDA/city expectations. City council meeting of January 17, 2023 (Item No. 5c) Title: Diversity, Equity, and Inclusion Policy Page 4 SA285\3\761965.v2 Effective December 12, 2022 1. Applicability and minimum project size New construction, renovation or reconstruction projects receiving EDA/city financial assistance This policy applies to development projects that receive $200,000 or more in financial assistance from the EDA/city and includes: a) New construction, renovation, or reconstruction of commercial developments b) New construction, renovation, or reconstruction of Industrial developments c) New construction, renovation, or reconstruction of multi-family rental or for-sale housing developments d) New construction, renovation, or reconstruction of mixed-use developments The development must comply with the Diversity, Equity, and Inclusion Policy in effect at the time of the application date of planning and zoning applications and/or a signed preliminary development agreement. If building permits have not been issued within two years of application approvals or the building permits have expired or been canceled, the project must comply with updates to this policy. The EDA/city council may grant an extension of time beyond two years if a written request for a time extension is submitted to staff and approved by the economic development authority and/or city council. Requests for extension of time must be submitted to staff before the termination date. 2. Definitions A) Financial Assistance: The Diversity, Equity & Inclusion Policy applies to all new and renovated commercial and multifamily residential buildings receiving EDA/city financial assistance. Financial Assistance is defined as funds derived from EDA/city and includes, but is not limited to, the following: 1) Tax Increment Financing (TIF) and/or Tax Abatement 2) Land write-downs 3) EDA grants and loans 4) Affordable Housing Trust Fund (AHTF) grants and loans 5) Community Development Block Grant (CDBG) funds 6) Housing Rehabilitation funds 7) Revenue Bonds (private activity bonds are negotiable) 8) Housing Authority (HA) Funds 9) City of St. Louis Park funds City council meeting of January 17, 2023 (Item No. 5c) Title: Diversity, Equity, and Inclusion Policy Page 5 SA285\3\761965.v2 Effective December 12, 2022 B) Business Organization: the developer’s business organization, including subsidiaries and parent company. C) Business Enterprises: the contractor(s) and sub-contractor(s) hired by or on behalf of the developer for the project. D) Workforce: Employees of contractor(s) and sub-contractor(s) working on the Project E) Peripheral Enterprise(s): consultants and other businesses hired by the developer, or with whom the developer has a relationship, in conjunction with the project. This includes, but is not limited to, attorneys, financial consultants, financial institutions, suppliers, accountants, etc. F) Project: The development project as defined in the development agreement between the EDA and the developer. 3. Diversity, Equity, and Inclusion participation goals General requirements A development that is subject to this policy shall be subject to the following diversity, equity, and inclusion participation business and workforce participation goals: Participation Goals Women BIPOC/AAPI Business Organization 10% 13% Business Enterprises 6% 13% Workforce 20% 32% Peripheral Enterprises 6% 13% The developer will agree to use reasonable efforts to meet these business enterprise, workforce, and peripheral enterprise participation goals for women and Black, Indigenous and People of Color (BIPOC)/AAPI in conjunction with construction, renovation, or reconstruction of the development. Participation goals will be measured according to the developer’s project as a whole and pertain to the total amount of construction and related contracts. Developer must provide and use reasonable efforts to cause its contractors/subcontractors to provide certain information and resources to prospective contractors/subcontractors before bidding; to implement procedures designed to notify women and BIPOC/AAPI about contracting opportunities; to document steps taken to comply with participation goals and the results of actions taken; and to provide compliance report(s). Refer to the Diversity, Equity, and Inclusion Policy User Guide for more information regarding performance and compliance. City council meeting of January 17, 2023 (Item No. 5c) Title: Diversity, Equity, and Inclusion Policy Page 6 SA285\3\761965.v2 Effective December 12, 2022 4. Agreements A development agreement or other agreement shall be executed between the EDA and the developer, in a form approved by the EDA or City legal counsel, which formally sets forth development approval and diversity, equity, and inclusion goals in accordance with this policy. A failure to meet the goals will not result in an event of default under the development agreement. 5. Reporting Requirements The developer will be required to provide written reports to the EDA on a quarterly basis from the date the development agreement is entered into until six months after the project receives its certificate of occupancy from the city. The established Diversity, Equity, and Inclusion Policy User Guide provides further guidance on reporting requirements. At a minimum, the reports must include the following information: 1) Total number of construction-related business enterprises (e.g. general contractor, subcontractors) with a) percentage of women-owned enterprises b) percentage of BIPOC/AAPI-owned enterprises c) percentage of total development dollars paid to women-owned enterprises d) percentage of total development dollars paid to BIPOC/AAPI-owned enterprises 2) Total number of construction workforce employees with a) percentage of women construction workforce employees b) percentage of BIPOC/AAPI construction workforce employees c) percentage of total construction hours women construction workforce employees worked d) percentage of total construction hours BIPOC/AAPI construction workforce employees worked 3) List of peripheral enterprises with self-reported total number of employees, percentage of women and percentage of BIPOC/AAPI employees 4) Summary of efforts made to reach participation goals and ongoing efforts to reach and/or maintain participation goals, highlighting outreach methods that were most effective and outreach methods that were least effective City council meeting of January 17, 2023 (Item No. 5c) Title: Diversity, Equity, and Inclusion Policy Page 7 Meeting: City council Meeting date: January 17, 2023 Consent agenda item: 5d Executive summary Title: Approve amended inclusionary housing policy Recommended action: Motion to approve the amended inclusionary housing policy to modify the for-sale property requirements, increase the affordability period to 26 years, add flexibility around the development mix for senior housing developments, and provide additional clarity in the policy. Policy consideration: Do the proposed policy amendments meet the expectations and intent of the council? Summary: The inclusionary housing policy was first approved in June 2015 and has been amended four times since the initial adoption. The current policy requires new market-rate multifamily residential rental properties with ten or more units that receive financial assistance from the city, seek PUD land use approvals, or request a comprehensive plan amendment, to include units affordable to low-income households in the development. In the case of a for-sale property, developers are required to make a payment to the city in lieu of including affordable units in the project. The most recent amendment to the policy in 2021 added the requirement of three bedroom or larger sized units in developments with at least 50 units. A modification was also made to the parking requirements for the policy. The inclusionary housing policy is directly responsible for the creation of over 800 affordable rental units in St. Louis Park and is achieving the goal of creating affordable housing opportunities in the community. Staff regularly monitor the implementation of the policy and make appropriate recommendations to amend the policy as needed. Staff presented and council discussed several proposed changes at the November 14, 2022 study session as part of the housing and neighborhood development systems discussion. Financial or budget considerations: City staff time to implement, manage, and monitor compliance of the inclusionary housing policy as the number of developments subject to the policy continue to increase. Strategic priority consideration: St. Louis Park is committed to providing a broad range of housing and neighborhood oriented development. Supporting documents: Discussion Inclusionary Housing Policy Prepared by: Marney Olson, housing supervisor Nicole Randall, housing assistance administrator Reviewed by: Karen Barton, community development director Approved by: Kim Keller, city manager Page 2 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy Discussion Background In June 2015, the city council adopted an Inclusionary Housing Policy that requires the inclusion of affordable housing units for households with lower incomes in new, market rate, multi-unit residential developments receiving financial assistance from the city. The goal of the Inclusionary Housing Policy is to increase the supply of affordable housing and promote economic and social integration. The policy has been amended four times since the initial adoption. The current policy requires new market-rate multifamily residential rental properties with ten or more units that receive financial assistance from the city, seek PUD land use approvals, or request a comprehensive plan amendment, to include units affordable to low- income households in the development. In the case of a for-sale property, developers are required to make a payment to the city in lieu of including affordable units in the project. Proposed policy changes Staff proposed the following changes to the inclusionary housing policy which were discussed at the November 14, 2022 study session and had support from council: Affordability period Increase the affordability period to 26 years to be consistent with the requirement for housing TIF districts. For-sale requirements For-sale home ownership developments are required to remit a payment in lieu of including affordable units in the development. The current policy states, “the payment in lieu will be an amount equal to the difference between the average market rate sale price of the for-sale units in the development and the for-sale home purchase amount affordable to a household with an income at or below 80% AMI. The amount of the difference will be multiplied by a number equal to 15% of the total number of for-sale units in the development.” Changes to the for-sale requirements in the policy are as follows: •Cap the payment in lieu equal to the for-sale home purchase amount affordable to a household with an income at or below 80% AMI. The current affordable home price for a household at 80% AMI is $355,600 and is calculated each year by the Metropolitan Council. If the average market sale price in the development exceeds twice that of the affordable purchase price, the payment in lieu would be set at the affordable purchase price. •Housing cooperatives are listed as a for-sale home ownership development. The master mortgage will be taken into consideration, in addition to the sale price, when determining the payment in lieu. Number of bedrooms in the affordable units in senior housing developments The current policy states the affordable dwelling units shall have a number of bedrooms in the approximate proportion as the market rate units. Recently a senior housing development struggled to lease up their affordable two-bedroom units and had to request a waiver to allow them to increase the number of one-bedroom affordable units. In addition, many senior two- bedroom affordable units may still be unaffordable for some low-income senior households. Council was supportive of some flexibility around this policy. Staff are proposing an updated Page 3 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy modification to the policy from the initial proposal in November 2022. The proposed modification allows developments that are 100% age restricted serving households 55 years of age or older to propose an alternative unit mix for consideration. Any deviation from the policy would require city council approval and must be reflected in any request for city financial assistance. Recorded agreements, conditions, and restrictions Add language to XI. E. of the current policy to make it clear that the requirement of the affordable units to be managed and operated in compliance with rules and regulations outlined in the Inclusionary Housing Program Guide apply to all of the affordable units. Family sized unit requirement Added clarity around this section of the policy. The inclusionary housing policy is attached with the proposed changes. Next steps Upon approval of the amended Inclusionary Housing Policy the new requirements will become effective immediately for any future residential housing developments required to comply with the policy that have not yet entered into a development agreement with the city or submitted a planning application for a development. Page 4 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy Inclusionary Housing Policy This policy promotes high quality housing for households with a variety of income levels, ages, and sizes in order to meet the city's goal of preserving and promoting economically diverse housing options in our community. The city recognizes the need to provide affordable housing to households of a broad range of income levels in order to maintain a diverse population and to provide housing for those who live or work in the city. Without intervention, the trend toward rising housing prices in new developments will continue to increase. As a result, this policy is being adopted to ensure that a reasonable proportion of each new development receiving city financial assistance, seeking PUD land use approvals or requesting a comprehensive plan amendment include units affordable to low-and-moderate income households and working families or in the case of for- sale units, make a payment in lieu of including affordable units. The requirements set forth in this policy further the city’s housing goals and the city’s comprehensive plan to create and preserve affordable housing opportunities. These requirements are intended to provide a structure for participation by both the public and private sectors in the production of affordable housing. I.Applicability and minimum project size This policy applies to market rate multi-unit residential developments that receive financial assistance from the city, seek PUD land use approvals or request a comprehensive plan amendment, and includes: a)new developments that create at least 10 multi-family dwelling units; or b)any mixed-use building that creates at least 10 multi-family dwelling units; or c)renovation or reconstruction of an existing building that contains multi-family dwelling units that includes at least 10 dwelling units; or d)any change in use of all or part of an existing building from a non- residential use to a residential use that includes at least 10 dwelling units. The development must comply with the Inclusionary Housing Policy as amended and approved by the city council as of the date the development enters into a development agreement with the city or submits a planned unit development application for the project, whichever action comes first. II.Affordable dwelling units General requirement Rental developments and for-sale developments subject to this policy shall provide a minimum number of affordable dwelling units or a payment in lieu subject to the requirements listed below. Page 5 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy Calculation of units and payment in lieu required. For development of multi-family dwelling units: a)The required number of affordable dwelling units or corresponding payment in lieu is based on the total number of dwelling units that are approved by the city or the number of naturally occurring affordable housing (NOAH) dwelling units that are being demolished or converted to a use other than low-income dwelling units in connection with construction of the development. b)To calculate the number of affordable dwelling units or payment in lieu required in a development the total number of approved dwelling units shall be multiplied by five percent (5%), ten percent (10%), fifteen percent (15%) or twenty (20%) depending on the affordability standard. If the final calculation includes a fraction, the fraction of a unit shall be rounded to the nearest whole number. c)If an occupied rental property with existing dwelling units is remodeled and/or expanded, the number of affordable dwelling units shall be based on the total number of units following completion of renovation/expansion. At least five percent (5%), ten percent (10%) or twenty percent (20%) shall be affordable, depending on the affordability standard. d)NOAH dwelling units that are being demolished or converted to a use other than low- income dwelling units in connection with construction of the development must be replaced in the new development on a one-for-one basis. New developments must include a minimum number of affordable dwelling units equal to at least five percent (5%) to twenty percent (20%) of the total number of dwelling units in the development or the number of naturally occurring affordable housing dwelling units that are being demolished or converted, whichever is greater. Any deviation from replacing NOAH units on a one-for-one basis requires city approval. *A NOAH unit is defined as a unit in which the amount of rent charged is affordable to a household whose income is at or below 60% area median income based on bedroom size, or for a for-sale unit, affordable to a household whose income is at or below 80% AMI. e)For-sale home ownership developments will be required to pay a payment in lieu of including affordable units in the development. The payment in lieu will be an amount equal to the difference between the average market rate sale price of the for-sale units in the development and the for-sale home purchase amount affordable to a household with an income at or below eighty percent (80%) AMI, not to exceed for-sale home purchase amount at the 80% AMI. The amount of the difference will be multiplied by a number equal to fifteen percent (15%) of the total number of for-sale units in the development. Home-ownership housing is defined as a form of housing tenure in which a person, called the owner-occupier, owner-occupant, or homeowner, owns the home in which they live. The home can be a house, such as a single-family house, an apartment, condominium, or a housing cooperative. Page 6 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy III.Affordability level The required number of affordable dwelling units within a residential project subject to this policy shall meet an income eligibility and rent affordability standard for the term of the restriction as follows: a)Rental Projects: 1.At least twenty percent (20%) of the units shall be affordable for households at sixty percent (60%) Area Median Income (AMI), or 2.At least ten percent (10%) of the units shall be at affordable for households at fifty percent (50%) AMI, or 3.At least five percent (5%) of the units shall be affordable for households at thirty percent (30%) AMI. b)Demolished or converted NOAH units: NOAH units demolished or converted to a use other than affordable housing in connection with the construction of the new development must be replaced on a one- for-one basis or at rate and affordability level as noted in III. a, whichever is greater. The new units must be comparable in bedroom size to the units demolished or converted and be affordable to households at 60% AMI or below. *A NOAH unit is defined as a rental unit in which the amount of rent charged is affordable to a household whose income is at or below 60% area median income based on bedroom size or a for-sale unit affordable to a household whose income is at or below 80% AMI. NOAH status for rental units will be based on the rents charged on the date 6 months prior to the submitting of a development application. c)For-sale projects: For-sale home ownership developments will pay a payment in lieu of including affordable units in the development. The payment in lieu will be an amount equal to the difference between the average market rate sale price of the for-sale units in the development and the current for-sale home purchase amount affordable to a household with an income at or below eighty percent (80%) AMI. The payment will be multiplied by a number equal to fifteen percent (15%) of the total number of for-sale units in the development. NOAH pricing for for-sale dwelling units shall be determined at time of issuance of the occupancy permit. The master mortgage, in addition to the sale price, will be considered when determining the payment in lieu for housing cooperatives. d)Rent and sale price level Rental unit: The monthly rental cost for an affordable dwelling unit shall include rent, utility costs, and any other non-optional monthly occupancy charges. Surface parking for all inclusionary units, if available, or enclosed parking for inclusionary units at the 30% AMI affordability level shall also be included in the monthly rent for the unit. The maximum rent amount shall be based on the metropolitan area that includes St. Louis Park adjusted for bedroom size and calculated annually by the Department of Housing and Urban Development and posted by Minnesota Housing for establishing rent limits for the Housing Tax Credit Program. Page 7 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy For-sale projects: The qualifying affordable sale price for an owner-occupied affordable dwelling unit shall be based on a homeownership unit affordable to a household with income at or below eighty percent (80%) AMI for the metropolitan area that includes St. Louis Park calculated annually by the Department of Housing and Urban Development and posted by the Metropolitan Council. e)Period of affordability For rental developments subject to this policy, the period of affordability for the affordable dwelling units shall be at least twenty-five (25) twenty six (26) years. IV.Family sized unit requirement Developments with 50 units or greater are required to include a minimum number of three-or four bedroom or larger size units. The specific number of three-or four bedroom or larger size units required per development is based on the total number of units in the development as noted in the table below. Building Development size – total residential units Required Minimum Number of 3 and/or 4- three-bedroom or larger size units 50 - 74 2 75 – 99 3 100 - 124 4 125 - 149 5 150 – 174 6 175 + 7 Developments with age restrictions that are 100% age restricted serving households 55 years of age or older are exempt from this requirement. Any deviation from the family size unit policy requires city approval. V.Parking requirement The Inclusionary Policy requires that at least one on-site parking stall (either surface or enclosed) be provided for each affordable unit. If adequate on-site surface parking exists as determined by the city based on the development’s parking plan, the requirement will be met by providing a surface parking space at no additional cost to the tenant. If underground or enclosed parking is the only on-site parking option available for residents, an enclosed parking stall must be offered to the tenant at a discounted rate. The market rate parking fee will be discounted based on the affordability level of the inclusionary units as follows: Inclusionary affordability level Parking fee cost to resident 30 % AMI Free – included in rent 50% AMI 50% of the market rate fee * 60% AMI 60% of the market rate fee *Example: if the market rate fee for parking is $100 per month, residents of inclusionary units at the 50% AMI affordability level will pay $50 per month. Page 8 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy For developments utilizing a combination of surface parking and enclosed parking to meet the inclusionary parking requirements, a waiting list will be established, and parking options will be offered based on the resident’s placement on the list. Only inclusionary unit residents with a tenant owned vehicle are eligible for parking at no or a reduced charge. City approval must be obtained for any proposed alternative to the parking requirements noted in the policy. VI.Location of affordable rental dwelling units Except as otherwise specifically authorized by this policy, the affordable dwelling units shall be located within the development. IV.Standards for inclusionary rental units Size and design of affordable units The size and design of the affordable dwelling units should be consistent and comparable with the market rate units in the rest of the project and is subject to the approval of the city. The interior of affordable dwelling units is not required to be identical to the market rate units but if units are smaller than the other units with the same number of bedrooms in the development, city approval must be obtained. If naturally occurring affordable housing dwelling units are being demolished or converted to a use other than lower-income dwelling units in connection with construction of the development, an equal number of affordable units with a comparable number of bedrooms to the units demolished or converted must be included in the new development. Exterior/interior appearance. The exterior materials and design of the affordable dwelling units in any development subject to these regulations shall be indistinguishable in style and quality with the market rate units in the development. The interior finish and quality of construction of the affordable dwelling units shall at a minimum be comparable to entry level rental housing in the city. Construction of the affordable dwelling units shall be concurrent with construction of market rate dwelling units. VII.Integration of affordable dwelling units Distribution of affordable rental housing units. The affordable dwelling units shall be incorporated into the overall project unless expressly allowed to be located in a separate building or a different location approved by the city council. Affordable dwelling units shall be distributed throughout the building. Number of bedrooms in the affordable units. The affordable dwelling units shall have a number of bedrooms in the approximate proportion as the market rate units. The mix of unit types, both bedroom and accessible units, of the affordable dwelling units shall be approved by the city. Developments that are 100% age restricted serving households 55 years of age or older may propose an alternative unit mix for consideration. Any deviation from this policy requires city council approval and must be reflected in any request for city financial assistance. Page 9 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy Tenants Rental affordable dwelling units shall be rented only to income eligible families during the period of affordability. A household that was income eligible at initial occupancy may remain in the affordable dwelling unit for additional rental periods as long as the income of the household does not exceed one-hundred forty percent (140%) of the applicable AMI. Affordable units must be administered in compliance with the rules and procedures stated in St. Louis Park’s Inclusionary Housing Program Guide. VIII.Alternatives to on-site development of affordable dwelling units This section provides alternatives to the construction of affordable dwelling units onsite. The alternatives are listed in subsection (c), below. a)The alternatives must be: 1.Approved by the city council; and 2.Agreed to by the applicant in an Affordable Housing Performance Agreement with the city; and 3.Applicant must show evidence acceptable to the city that a formal commitment to the proposed alternative is in place. b)This section does not apply unless the applicant demonstrates: 1.The alternative provides an equivalent or greater amount of affordable dwelling units in a way that the city determines better achieves the goals, objectives and policies of the city’s housing goals and Comprehensive Plan than providing them onsite; and 2.Will not cause the city to incur any net cost as a result of the alternative compliance mechanism. c)If the conditions in (b) are met, the city may approve one or more of the following options to providing affordable dwelling units that are required by this policy. 1.Dedication of existing units: Restricting existing dwelling units which are approved by the city as suitable affordable housing dwelling units through covenants or contractual arrangements. The city shall determine whether the form and content of the restrictions comply with this policy. Off-site units shall be located within the City of St. Louis Park. The restriction of such existing units must result in the creation of units that are of equivalent quality and size of the affordable dwelling units which would have been constructed on-site if this alternative had not been utilized. 2.Off-site construction: Offsite construction of affordable units must be constructed within the city and should be located in proximity to public transit service at a site approved by the city. 3.Partnering with an affordable housing developer: Participation in the construction of affordable dwelling units by another developer on a different site within the city. 4.Proposed alternative: An alternative proposed by the applicant that directly provides or enables the provision of affordable housing units Page 10 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy within the city. The alternative must be approved by the city and made a condition of approval of the Affordable Housing Performance Agreement. IX.Non-discrimination based on rent subsidies: Developments covered by the policy must not discriminate against tenants who would pay their rent with federal, state or local public assistance, including tenant based federal, state or local subsidies, including, but not limited to rental assistance, rent supplements, and Housing Choice Vouchers. X.Affordable housing plan a) Applicability Developments that are subject to this policy shall include an Affordable Housing Plan as described below. An Affordable Housing Plan describes how the developer complies with each of the applicable requirements of this policy. b)Approval 1.The Affordable Housing Plan shall be approved by the city. 2.Minor modifications to the plan are subject to approval by the city manager. Major modifications are subject to approval by the city council. Items that are considered major and minor will be designated in the Affordable Housing Plan. c)Contents The Affordable Housing Plan shall include at least the following: 1.General information about the nature and scope of the development subject to these regulations. 2.For requests of an alternative to on-site provision of affordable housing, evidence that the proposed alternative will further affordably housing opportunities in the city to an equivalent or greater extent than compliance with the otherwise applicable on-site requirements of this policy. 3.The total number of market rate units, and for rental developments, the number of affordable dwelling units in the rental development. 4.The floor plans for the affordable dwelling units showing the number of bedrooms and bathrooms in each unit. 5.The approximate square footage of each affordable dwelling unit and average square foot of market rate unit by types. 6.Building floor plans and site plans showing the location of each affordable dwelling unit. 7.The pricing of each ownership dwelling unit shall be determined at time of issuance of the occupancy permit. At time of sale this price may be adjusted if there has been a change in the median income or a change in the formulas used in this ordinance. 8.The order of completion of market rate and affordable dwelling units. 9.Documentation and specifications regarding the exterior appearance, materials and finishes of the development for each of the affordable dwelling units illustrating that the appearance of affordable units are comparable to the appearance of the market-rate units. Page 11 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy 10.An Affordable Dwelling Unit Management Plan documenting policies and procedures for administering the affordable dwelling units in accordance with the Affordable Housing Performance Agreement. 11.Any and all other information that the city manager may require that is needed to achieve the council’s affordable housing goals. XI.Recorded agreements, conditions, and restrictions a) An Affordable Housing Performance Agreement shall be executed between the city and a developer, in a form approved by the city attorney, based on the Affordable Housing Plan described in Section VII, which formally sets forth development approval and requirements to achieve affordable housing in accordance with this policy and location criteria. The Agreement shall identify: 1.the location, number, type, and size of affordable housing units to be constructed; 2.sales and/or rental terms; occupancy requirements; 3.a timetable for completion of the units; and 4.restrictions to be placed on the units to ensure their affordability and any terms contained in the approval resolution by the city as applicable. b)The applicant or owner shall execute any and all documents deemed necessary by the city manager, including, without limitation, restrictive covenants, and other related instruments, to ensure the affordability of the affordable housing units in accordance with this policy. c)The applicant or owner must prepare and record all documents, restrictions, easements, covenants, and/or agreements that are specified by the city as conditions of approval of the application prior to issuance of a zoning compliance permit for any development subject to this policy. d)Documents described above shall be recorded in the Hennepin County Registry of Deeds as appropriate. e)Inclusionary Housing Program Guide: The All affordable units in the affordable housing performance agreement will be managed and operated in compliance with rules and regulations outlined in the Inclusionary Housing Program Guide. XII. Definitions a)Affordable Dwelling Unit: The required affordable dwelling units within a residential project subject to this policy shall meet an income eligibility and rent affordability standard for the term of the restriction as follows: 1)Rental Projects: a.At least twenty percent (20%) of the units shall be affordable for households at sixty percent (60%) Area Median Income (AMI), or Page 12 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy b.At least ten percent (10%) of the units shall be at affordable for households at fifty percent (50%) Area Median Income. c.At least five percent (5%) of the units shall be affordable for households at thirty percent (30%) Area Medium Income. 2)For-Sale Projects: The qualifying affordable sale price for an owner-occupied affordable dwelling unit shall be based on a household income of eighty percent (80%) AMI for the metropolitan area that includes St. Louis Park calculated annually by the Department of Housing and Urban Development. Home-ownership housing is defined as a form of housing tenure in which a person, called the owner-occupier, owner-occupant, or homeowner, owns the home in which they live. The home can be a house, such as a single-family house, an apartment, condominium, or a housing cooperative. b)Affordable Housing Plan: A plan that documents policies and procedures for administering the affordable dwelling units in accordance with the Affordable Housing Performance Agreement. c)Affordable Housing Performance Agreement: Agreement between the city and the developer which formally sets forth development approval and requirements to achieve Affordable Housing in accordance with this policy. d)Financial Assistance: The Inclusionary Affordable Housing Policy applies to all new and renovated multifamily residential buildings receiving city financial assistance, seeking PUD land use approvals or request an amendment to the comprehensive plan. Financial Assistance is defined as funds derived from the city and includes but is not limited to the following: 1.City of St. Louis Park Funds 2.Community Development Block Grant (CDBG) 3.City Housing Rehabilitation Funds 4.Revenue Bonds (private activity bonds are negotiable) 5.Tax Increment Financing (TIF) & Tax Abatement 6.Housing Authority (HA) Funds 7.Land Write-downs e)NOAH units: 1.Rental units: A rental unit is defined as a NOAH unit if the amount of rent charged is affordable to a household whose income is at or below 60% area median income based on bedroom size. 2.Ownership unit: A for-sale unit is defined as a NOAH unit if the price of the home is affordable to a household whose income is at or below 80% AMI. f)Tenant paid rent: The monthly rent for an affordable dwelling unit shall include rent, utility costs and any other non-optional monthly occupancy charges. Surface parking for Page 13 City council meeting of January 17, 2023 (Item No. 5d) Title: Approve amended inclusionary housing policy all inclusionary units if available and enclosed parking for inclusionary units at the 30% AMI affordability level shall also be included in the monthly rent for the unit. The rent shall be based on the metropolitan area that includes St. Louis Park adjusted for bedroom size and calculated annually by the Department of Housing and Urban Development and posted by Minnesota Housing for establishing rent limits for the Housing Tax Credit Program. Meeting: City council Meeting date: January 17, 2023 Consent agenda item: 5e Executive summary Title: Cultural observances and proclamations Recommended action: Staff recommends council begin the practice of recognizing culturally significant days through corresponding proclamations. Policy consideration: Does the council wish to recognize the cultural observances identified with proclamations? Summary: The City of St. Louis Park encourages community members to be aware and respectful of diverse religious and cultural observances. Beginning in 2023, council is asked to consider adopting proclamations in recognition of these days. The calendar of proclamations is not intended to be a comprehensive list of religious and cultural observances but includes dates of particular significance to traditions represented in our community that occur during the year. It serves as a reminder to consider religious and cultural observances when selecting dates for meetings and events. Additionally, the calendar helps raise awareness and provides opportunities for cross cultural learning and connection in the City of St. Louis Park. Financial or budget considerations: None. Strategic priority consideration: St. Louis Park is committed to being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. Supporting documents: NA Prepared by: Radious Y. Guess, race, equity, and inclusion director Approved by: Kim Keller, city manager Page 2 City council meeting of January 17, 2023 (Item No. 5e) Title: Cultural observances and proclamations Discussion Background: The increasingly pluralistic population of the City of St. Louis Park is made up of diverse racial, ethnic, cultural, faith and religious communities. To be a leader in racial equity and inclusion so we may create a more just and inclusive community, we must enhance mutual understanding among groups. A calendar of cultural observances enables the City of St. Louis Park to increase awareness of and respect for religious obligations and ethnic and cultural festivities that may affect students, colleagues, and neighbors in our community. A cultural observances calendar is an essential tool to aid it knowing the historical, cultural, and religious events of diverse groups, and their impact on our community. Present considerations: St. Louis Park is a first-ring suburb in the greater metropolitan area with a relatively high Jewish population, multiple synagogues, and a Buddhist Thai Temple (Wat Promwachirayan). Conversations are happening within the community around opening a mosque. We seek to become a community that embraces principles of equity and respect for all its community members. By creating special observances, the City of St. Louis Park promotes cultural and religious awareness and action on these issues. St. Louis Park currently recognizes several cultural observances through the adopted council meeting calendar. This calendar formally recognizes the importance of the events and increases our understanding and appreciation of cultural differences and similarities within, among, and between groups. Practically speaking, it also guides scheduling of official city business and is used for internal and external educational communications. Staff recommends the city expand its practical application of the cultural observances calendar to include proclamations made by the city council. In addition to the observances listed, staff also recommend proclamations on 8 additional significant days. St. Louis Park has already identified the following national holidays and religious and cultural observances when establishing its 2023 council calendar. •New Year’s Day •Reverend Dr. Martin Luther King Day •President’s Day •Passover •Eid al-Fitr •Memorial Day •Juneteenth •Eid al-Adha •Independence Day •Labor Day •Rosh Hashanah •Yom Kippur •Veteran’s Day •Christmas Day Page 3 City council meeting of January 17, 2023 (Item No. 5e) Title: Cultural observances and proclamations Proclamations: While not a comprehensive list of religious and cultural observances, staff recommend bringing proclamations to you for the following days to educate the broader community about specific cultural communities in St. Louis Park and honor those communities. Additional benefits to issuing proclamations include greater opportunities for cross cultural learning and connection in the City of St. Louis Park. The following proclamations are recommended for public recognition. •Reverend Dr. Martin Luther King Day •National Day of Racial Healing •National Women’s History Month •Ramadan •Jewish Heritage Month •AAPI Day •PRIDE Day •Indigenous Peoples’ Day Next steps: If approved, staff will implement the introduced calendar for 2023. Staff will also share the updated use of the cultural observances calendar with the Human Rights Commission and receive any feedback for future updates. Council members are asked to adopt the cultural observances and series of forthcoming proclamations Meeting: City council Meeting date: January 17, 2023 Consent agenda item: 5f Executive summary Title: Retirement recognition for Community EMT Nancy Weiman-Schmelzle Recommended action: Motion to adopt Resolution to recognize Community EMT Nancy Weiman-Schmelzle for more than 26 years of service. Policy consideration: None at this time Summary: City policy states that employees who retire or resign in good standing with over 20 years of service will be presented with a resolution from the mayor, city manager and the city council. Nancy will be in attendance for a presentation of this resolution. This consent item will officially adopt the resolution that honors Nancy for her years of service. Financial or budget considerations: Not applicable. Strategic priority consideration: Not applicable. Supporting documents: Resolution Prepared by: Rita Vorpahl, HR director Reviewed by: Cheyenne Brodeen, administrative services director Approved by: Kim Keller, city manager City council meeting of January 17, 2023 (Item No. 5f) Page 2 Title: Nancy Weiman-Schmelzle Retirement Recognition Resolution No. 23-___ Resolution recognizing the contributions and expressing appreciation to Community EMT Nancy Weiman-Schmelzle Whereas, Nancy Weiman-Schmelzle began her employment with the City of St. Louis Park Fire Department over 26 years ago on July 10, 1996; and Whereas, Nancy was part of the inaugural class of paid-on-call firefighters for the City of St. Louis Park; and Whereas, Nancy is the longest serving part-time firefighter on the department; and Whereas, Nancy served as a Team Leader from 2002 to 2017; and Whereas, Nancy educated countless adults and children on fire prevention and safety over the span of her career; and Whereas, Nancy served as a fire prevention and community outreach specialist from 2017 to 2018; and Whereas, Nancy became one of the first Community EMT’s in the State of Minnesota in 2018; and served in that role for over four years delivering compassionate care to countless community members; and Whereas, Nancy has been a been a homeowner in the City of St. Louis Park for 27 years, giving back to her community to make it a safer place to live and work; and Now therefore be it resolved that the City Council of the City of St. Louis Park, Minnesota, by this resolution and public record, would like to thank Nancy Weiman-Schmelzle for her great contributions and more than 26 years of dedicated service to the City of St. Louis Park and wish her the best in her future endeavors. Reviewed for Administration: Adopted by the City Council January 17, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: January 17, 2023 Consent agenda item: 5g Executive summary Title: Accept donation to Fire Department from Park Coin Recommended action: Motion to adopt resolution accepting donation to the fire department from Park Coin for fire prevention programs and equipment. Policy consideration: Does the city council wish to accept this donation with restrictions on the use? Summary: State statute requires city council’s acceptance of donations. This requirement is necessary in order to make sure the city council has knowledge of any restrictions placed on the use of each donation prior to it being expended. Park Coin is graciously donating to the fire department an amount of $250.00. The donation is given with restrictions. Financial or budget considerations: This donation will be used for fire prevention programs and equipment. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: Resolution Prepared by: Cary Smith, fire marshal Reviewed by: Steve Koering, fire chief Approved by: Kim Keller, city manager City council meeting of January 17, 2023 (Item No. 5g) Page 2 Title: Acceptance of Donation to Fire Department from Park Coin Resolution No. 23-___ Resolution approving acceptance of donation to fire department Whereas, the City of St. Louis Park is required by state statute to authorize acceptance of any donation; and Whereas, the city council must ratify any restrictions placed on the donation by the donors; and Whereas, the donations from Park Coin is directed toward fire prevention programs and equipment. Now therefore be it resolved by the city council of St. Louis Park that this donation is hereby accepted with thanks and appreciation. Reviewed for administration: Adopted by the City Council January 17, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: January 17, 2023 Consent agenda item: 5h Executive summary Title: Replace 2006 Caterpillar wheel loader, model 938M (unit #0609) Recommended action: Motion to approve replacement of 2006 Caterpillar wheel loader, model 938M. Policy consideration: Does the city council wish to follow our Capital Improvement Plan to replace the 2006 Caterpillar wheel loader, model 938M (unit #0609) with a new, similar piece of equipment? Summary: The existing 2006 Caterpillar is a 17-year-old wheel loader and is scheduled to be replaced in the 2023 capital improvement plan. This type of vehicle performs maintenance duties including snow removal, asphalt repair, digging, hauling, grading and general loading for all city departments. Staff has reviewed the replacement and based on age, condition and salvage value, it is recommended to be replaced as planned. The replacement will be similar in type and use. The replacement will be made via the State of Minnesota cooperative purchasing venture with Ziegler Cat, and since it is over the bid amount of $175,000, staff is bringing to council for approval. Financial or budget considerations: The purchase is in the city's adopted 2023 Capital Improvement Plan. The replaced unit will be auctioned, and proceeds will go to the capital replacement fund. The new loader is budgeted for $263,932 and the estimated replacement amount is $262,293. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: None. Prepared by: Tom O’Donnell, fleet manager Reviewed by: Jean McGann, interim finance director Jason T. West, director of parks and recreation Approved by: Kim Keller, city manager Meeting: City council Meeting date: January 17, 2023 Consent agenda item: 5i Executive summary Title: Temporary on-sale intoxicating liquor license – Beth El Synagogue Recommended action: Motion to approve a temporary on-sale intoxicating liquor license for Beth El Synagogue at 5225 Barry Street West for an event on January 21, 2023. Policy consideration: Does the applicant meet the requirements for issuance of a temporary on-sale intoxicating liquor license? Summary: Beth El Synagogue has submitted an application for a temporary on-sale intoxicating liquor license for their event taking place on January 21, 2023. This fundraising event is honoring alumni parents, Ali and Josh Berdass for their deep dedication to, and volunteer support of, the Aleph Preschool and Young Family Engagement at Beth El. The event will take place at Beth El Synagogue, 5225 Barry Street West and liquor will be available from 3:30 – 10 p.m. Beth El Synagogue has required liability insurance through Hanover Insurance Group. Approval of this application and the temporary license will be contingent on the police department completing a successful background investigation. Financial or budget considerations: The fee for a temporary liquor license is $100 per day of the event. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: None Prepared by: Chase Peterson-Etem, deputy city clerk Approved by: Melissa Kennedy, city clerk Meeting: City council Meeting date: January 17, 2023 Public hearing: 6a Executive summary Title: Cedar Lake Road and Louisiana Avenue Improvement projects (4023-1100, 4024-1100) - Ward 4 Recommended action: Mayor to open public hearing, take public testimony, and close public hearing. At the Feb. 6, 2023 meeting, council will be asked to consider the following policy questions and act on this project. Policy consideration: 1. Does the city council support the preferred design alternative for the Cedar Lake Road Improvement project? 2. Does the city council support the preferred design alternative for the Louisiana Avenue Improvement project? Summary: The city is proposing to reconstruct Cedar Lake Road from Jordan Avenue to Kentucky Avenue in 2024 and Louisiana Avenue from Wayzata Boulevard to the bridge over the railroad just south of Cedar Lake Road in 2025. The 2025 project also includes the construction of a roundabout at the Louisiana Avenue and Cedar Lake Road intersection. The city hired the consulting firm Kimley-Horn to complete the project planning, preliminary design, and public engagement. Since January 2022, the project team, made up of engineering, communications, and public works staff, has been working with Kimley-Horn to develop a preferred design for both corridors. The project team has done extensive community engagement to help inform the recommended designs. The planning phase to develop and evaluate alternatives for these projects is now complete. The project team has prepared a 30% layout of the preferred alternatives that will be presented at the public hearing. Financial or budget considerations: These projects are included in the city's capital improvement plan (CIP). The total cost for the projects is estimated to be $20,348,400. Seven million dollars will be paid for using regional solicitation federal funds, and $2.0 million will be paid for using congressionally directed spending federal funds. The city's share of the project cost, $11,348,400.00, will be paid for using utility funds and general obligation bonds (GO bonds). Additional information on the breakdown of the funding can be found later in this report. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Discussion Preferred alternative Cedar Lake Road Preferred alternative Louisiana Avenue Jan. 9, 2023 study session report Prepared by: Joseph Shamla, engineering project manager Reviewed by: Debra Heiser, engineering director Approved by: Kim Keller, city manager City council meeting of January 17, 2023 (Item No. 6a) Page 2 Title: Cedar Lake Road and Louisiana Avenue Improvement projects (4023-1100, 4024-1100) Discussion Background The city is proposing to reconstruct Cedar Lake Road, between Jordan Avenue and Kentucky Avenue, in 2024 and Louisiana Avenue, between Wayzata Boulevard and the bridge over the railroad located south of Cedar Lake Road, in 2025. The 2025 project also includes the construction of a roundabout at the Louisiana Avenue and Cedar Lake Road intersection. This segment of Cedar Lake Road is a bituminous roadway that was constructed in 1995. Louisiana Avenue is a bituminous roadway that was constructed in 1991. Both roads are nearing the end of their useful life. Staff is recommending reconstruction of these roadways because routine maintenance activities such as bituminous overlays and crack seals are no longer cost-effective in preserving the roads. In addition, the existing condition and geometry pose challenges for people biking, walking, and with limited mobility. There is an existing sidewalk on the north side of Cedar Lake Road and an existing sidewalk on the west side of Louisiana Avenue. Many pedestrian facilities along these corridors do not meet the requirements of the Americans with Disabilities Act (ADA). Residents have expressed interest in safer pedestrian crossings. In the existing condition, dedicated bicycle facilities are not provided along either corridor. Currently, people wishing to bike along Cedar Lake Road either need to bike within the vehicle traffic lane or use the on-street parking lane, which is blocked when cars are parked on the street. Anyone wishing to bike along Louisiana Avenue needs to bike within the vehicle travel lane. On-street parking is currently allowed in the following locations: • Louisiana Avenue o West side of the street, adjacent to Northside Park • Cedar Lake Road o North side of the street  Flag Avenue to Burd Place  Sumter Avenue to Pennsylvania Avenue o South side of the street  Jordan Avenue to Burd Place  Sumter Avenue to Oregon Avenue Information regarding these projects was shared with the city council in a written report for the Jan. 9, 2023 study session. The study session report, which includes recommendations for the elements to include in these projects, is attached. A summary of the information in the report: • Project descriptions • Public process • Preferred alternatives • Additional investigation: Traffic signals • Additional investigation: Watermain pipe assessment • Next steps City council meeting of January 17, 2023 (Item No. 6a) Page 3 Title: Cedar Lake Road and Louisiana Avenue Improvement projects (4023-1100, 4024-1100) Financial or budget considerations The following table outlines the estimated project cost and anticipated funding sources for this project. Cedar Lake Road CIP Engineer's estimate Construction cost $7,814,992 $7,814,992 Engineering and administration (25%) $1,953,748 $1,953,748 Land acquisition/ right of way $750,000 $750,000 Total $10,518,740 $10,518,740 Funding Sources GO bonds (bikeway and sidewalk) $3,556,778 $1,045,085 GO bonds (roadway) $4,741,417 $1,468,747 Municipal State Aid $1,400,000 $1,129,038 Sanitary sewer $46,875 $46,875 Watermain $225,225 $225,225 Stormwater utility $548,445 $548,445 Federal Aid $0 $5,564,534 Congressionally directed spending $0 $490,791 Total $10,518,740 $10,518,740 Louisiana Avenue and roundabout at Louisiana Avenue and Cedar Lake Road intersection CIP Engineer's estimate Construction cost $7,520,506 $6,891,880 Engineering and administration (25%) $1,880,127 $1,722,970 Land acquisition/ right of way $1,375,000 $1,250,000 Total $10,775,633 $9,864,850 Funding Sources GO bonds (bikeway and sidewalk) $2,730,525 $1,877,302 GO bonds (roadway) $6,003,333 $3,520,219 Municipal State Aid $1,400,000 $986,404 Sanitary sewer $22,500 $22,500 Watermain $26,250 $64,500 Stormwater utility $593,025 $449,250 Federal Aid $0 $1,435,466 Congressionally directed spending $0 $1,509,209 Total $10,775,633 $9,864,850 City council meeting of January 17, 2023 (Item No. 6a) Page 4 Title: Cedar Lake Road and Louisiana Avenue Improvement projects (4023-1100, 4024-1100) Staff note that the updated budget for the project includes $2 million received in Congressionally Directed Funding and $7 million received in Regional Solicitation. These funds are being applied against other funding sources, including needed GO bonds to reduce the impact on taxpayers. Reports from the industry indicate that we should expect an 8 to 10% increase in contract costs in 2023. This inflation is due to trucking, labor, and material costs. It should be noted that our CIP estimates were developed in June 2022, and this level of inflation was not factored in. In the case of this project, the engineer's estimate factors in this expected inflation and is still within the CIP budget. This may not be the case for all 2023 CIP projects brought forward to council for approval. In addition to increased costs, there are still supply chain delays for construction materials resulting in a long lead time to receive them. Operation and maintenance costs The city is responsible for the operation and maintenance of Cedar Lake Road and Louisiana Avenue. Most of the operation and maintenance associated with the facilities being constructed with this project will remain unchanged. Replacement of existing infrastructure and new infrastructure – Cedar Lake Road Cedar Lake Road, between Jordan Avenue and Kentucky Avenue, currently has a sidewalk on the north side of the road. Some of the existing sidewalk will need to be reconstructed to accommodate the cycle track and bus stops. The existing sidewalk will also need to be reconstructed in areas that don't meet ADA requirements. The south side of Cedar Lake Road has an existing sidewalk from Flag Avenue to Boone Avenue. This sidewalk will need to be reconstructed to accommodate the cycle track and in areas that do not meet ADA. There will not be an increase in annual operational efforts for these replacement facilities. When this project is complete, Cedar Lake Road will have 5,800 feet of new sidewalk on the south side of the road and 16,500 feet of cycle track on both sides of the road. Operation and maintenance will be the responsibility of the city. Since staff is already clearing snow from sidewalks/ trails in this area, it is expected the cost to add these to our system would be minimal. Staff would add them to existing routes. Replacement of existing infrastructure and new infrastructure – Louisiana Avenue The west side of Louisiana Avenue, between Wayzata Boulevard and the bridge over the railroad tracks, has an existing sidewalk. Some of this sidewalk will need to be reconstructed to accommodate bus stops and in areas that do not meet ADA. The east side of Louisiana Avenue has a sidewalk from Cedar Lake Road to the bridge over the railroad tracks. Three thousand two hundred fifty (3,250) feet of new sidewalk will be constructed on the east side of Louisiana Avenue from Wayzata Boulevard to the railroad bridge. Operation and maintenance will be the responsibility of the city. Since staff is already clearing sidewalks/ trails City council meeting of January 17, 2023 (Item No. 6a) Page 5 Title: Cedar Lake Road and Louisiana Avenue Improvement projects (4023-1100, 4024-1100) in this area, it is expected the cost to add these to our system would be minimal. Staff would add them to existing routes. In addition, parallel side streets Hampshire Avenue and Pennsylvania Avenue, between Cedar Lake Road and Wayzata Boulevard, will be dedicated as share-the-road bicycle routes. The existing trail that connects the Hampshire Avenue cul-de-sacs is in poor shape and will be reconstructed to meet ADA requirements. There will not be an increase in annual operation and maintenance costs for these facilities. The existing traffic signal at the intersection of Louisiana Avenue and Cedar Lake Road will be removed and a roundabout will be constructed. There will be landscaping in the roundabout island that will require annual maintenance. Additional maintenance costs for this will depend on the final design. Engineering and Parks staff will work to develop a plan incorporating low- maintenance vegetation. Any additional funding needed for operation and maintenance will be brought to the council as a part of the final project approval in 2024. Staff recommendations Preferred alternate – Cedar Lake Road Staff recommends that the city council approve Alternate No. 2 – Cycle tracks for the Cedar Lake Road reconstruction project. Preferred alternate – Louisiana Avenue Staff recommends that the city council approve Alternate No. 3 – Alternative routes for the Louisiana Avenue reconstruction project. See Jan. 9, 2023 report for additional information about the preferred alternatives. Next steps The proposed schedule is as follows: City Council preferred alternative approval Feb. 6, 2023 Final plan development and final plan public engagement Fall 2023 City Council approval of the final plans for Cedar Lake Road January 2024 Private utility relocations begin on Cedar Lake Road Spring 2024 Road reconstruction: Cedar Lake Road 2024 City Council approval of the final plans for Louisiana Avenue September 2024 Private utility relocation begins on Louisiana Avenue Fall 2024 Road reconstruction: Louisiana Avenue and roundabout at Cedar Lake Road 2025 X X XX XXX X X X X X X X X X X X X X X X X XXX X X X X X X X X X XX X X X X X X XXX X X X X X X X X X X X X XX X X X X X X XXX X XX X X X X X X X X X X X X X NORT H NORT H NO R T H City council meeting of January 17, 2023 (Item No. 6a) Title: Cedar Lake Road and Louisiana Avenue Improvement projects (4023-1100, 4024-1100)Page 6 X XXXXXXXXXXXXXXXXNORTHNORTHNORTH City council meeting of January 17, 2023 (Item No. 6a) Title: Cedar Lake Road and Louisiana Avenue Improvement projects (4023-1100, 4024-1100)Page 7 Meeting: City council Meeting date: January 17, 2023 Regular agenda item: 7a Executive summary Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4 Recommended action: Motion to adopt resolution accepting the project report, establishing the 2023 Pavement Management Project (4023-1000), approving plans and specifications, and authorizing advertisement for bids. Policy consideration: Does the city council wish to pursue the staff-recommended pavement rehabilitation, utility replacement and sidewalk installation? Summary: The annual pavement management project rehabilitates several miles of local residential streets. In 2023, the streets to be rehabilitated are in Pavement Management Area 1 (Lenox, Oak Hill, and Texa-Tonka neighborhoods) and Area 7 (Eliot View neighborhood). Street rehabilitation work consists of replacing the existing bituminous pavement and replacing the concrete curb and gutter as needed. Other work includes sidewalk repairs, sewer repairs and watermain replacement. There are new sidewalk segments being proposed adjacent to multi-unit naturally occurring affordable housing in this project. A public hearing was held at the Jan. 3, 2023 council meeting. The attached discussion provides information addressing questions that were presented during the public hearing or thereafter. Financial or budget considerations: This project is included in the city's 2023 capital improvement plan (CIP) and will be paid for using franchise fees, utility funds, and general obligation bonds (sidewalk). The total cost estimate for the project is $7,495,717.43. The breakdown of the estimate is in the Jan. 3 Public Hearing report (link provided below). Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Discussion Resolution Attachment #1: Additional Resident Feedback Attachment #2: Project scope and sidewalk recommendation map Dec. 12, 2022 study session report Jan. 3, 2023 public hearing report Attachment #3: Edgewood Avenue parking restriction graphic Prepared by: Aaron Wiesen, project engineer Reviewed by: Debra Heiser, engineering director Approved by: Kim Keller, city manager City council meeting of January 17, 2023 (Item No. 7a) Page 2 Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4 Discussion Background This year's project will be performed in Area 1 (Lenox, Oak Hill, and Texa-Tonka neighborhoods) and Area 7 (Eliot View neighborhood) of the city's eight pavement management areas. Information regarding this project was shared with the city council in a written report at the Dec. 12 study session. The study session report, which includes recommendations for the elements to include in this project, is attached. A summary of the information in the report: • Description of the project scope • Sidewalk segment matrix and recommendations An overview of the recommended design for this project was presented at the Jan. 3, 2023 city council meeting. The mayor opened the public hearing, inviting members of the public to speak regarding the recommended design. No one from the public spoke during the public hearing. However, there were comments brought to a council member related to recommended parking restrictions on Edgewood Avenue. The following is a summary and staff responses to the questions from the public hearing and from council members. Concern about the proposed parking restrictions along Edgewood Avenue Removing on-street parking from the west side of Edgewood Avenue was recommended by staff after a trial period of two years during the construction of the Dakota-Edgewood bridge and trail for the following reasons (see attached parking graphic): • The road was narrowed from 40 feet to 29.5 feet to accommodate the multi-use trail within the existing right of way. Vehicles parked on the west side of the road impede turn movements of trucks into and out of adjacent properties along the east side of Edgewood Avenue. • Edgewood Avenue has a high percentage of trucks that access the industrial area and require additional space to navigate the roadway. • A review of the buildings and parcels suggests there is adequate off-street parking to meet the needs of the current land uses. After notifying property owners of the recommended changes, staff was contacted by the owners of 2230 and 2238 Edgewood Avenue, that are concerned about the loss of convenient on-street parking adjacent to their property. Prior to the Dakota- Edgewood trail bridge project, there were approximately five parallel on-street parking stalls adjacent to each of these parcels that were signed for two-hour parking. On-street parking has been limited to two-hour parking since 1981 for 2230 Edgewood Avenue and since 1995 for 2238 Edgewood Avenue. Both property owners suggested the creation of parking bays to replace the proposed loss of parking. Due to the feedback from the adjacent property owners, staff is suggesting no action be taken on the parking restrictions at this time. The construction of on-street parking bays is estimated to cost $2,000 per stall, increases impervious surface and could prohibit the installation of sidewalk on the west side of the road in the future. Prior to recommending the installation of City council meeting of January 17, 2023 (Item No. 7a) Page 3 Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4 parking bays, staff would like to better understand their concerns and see if there are other ways to address them. Staff will bring the recommended parking changes back to council this spring after staff has additional discussion with the affected property owners. Financial or budget considerations The total cost estimate for the project is $7,495,717.43. Additional information on the breakdown of the funding can be found in the Jan. 3 public hearing report. Operation and maintenance costs This project creates new city infrastructure, including community sidewalks. With new infrastructure, there will be operation and maintenance costs. Staff is recommending the addition of 0.38 miles of community sidewalk. Annual operational efforts include snow removal on community sidewalks. Since staff is already clearing sidewalks/ trails in these areas, it is expected the cost to add these to our system would be minimal. Staff would add them to existing routes. There will be long-term costs associated with the repair of sidewalks in the future. However, funding for concrete sidewalk repairs is included in the capital improvement plan and is adjusted annually based on inflation and need. Next steps The proposed schedule for the project to facilitate construction completion in 2023 is as follows: Council project approval Jan. 17, 2023 Council awards construction bids March 2023 Construction May to November 2023 City council meeting of January 17, 2023 (Item No. 7a) Page 4 Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4 Resolution No. 23-___ Resolution accepting the project report, establishing improvement project no. 4023-1000, approving plans and specifications and authorizing advertisement for bids for improvement Project No. 4023-1000 Whereas, the City Council of the City of St. Louis Park has received a report from the Project Engineer related to the 2023 Pavement Management Program. Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota, that: 1. The Project Report regarding Project No. 4023-1000 is hereby accepted. 2. Such improvements as proposed are necessary, cost-effective, and feasible as detailed in the Project Report. 3. The proposed project, designated as Project No. 4023-1000, is hereby established and ordered. 4. The following new sidewalk segments are hereby established and ordered for construction Number Description Sidewalk Classification Recommended at this time 1 Oak Park Village Drive – north side (Oak Park Village Drive to Louisiana Avenue) Community Yes 2 Oak Park Village Drive – south side (Existing trail to parking lot entrance) Community Yes 4 Rhode Island Avenue – south side (28th Street to dead end) Community Yes 6 Rhode Island Avenue – north side (Victoria Circle to dead end) Community Yes 5. The following sidewalk segments are not recommended for construction with this project: Number Description Sidewalk Classification Recommended at this time 3 Oak Park Village Drive – south side (parking lot entrance to Louisiana Avenue) Community No 5 Rhode Island Avenue – north side (28th Street to Victoria Circle) Community No 6. The plans and specifications for the making of these improvements, as prepared under the direction of the Engineering Director, or designee, are approved. The Engineering City council meeting of January 17, 2023 (Item No. 7a) Page 5 Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4 Director is allowed to make adjustments to these plans and specifications, such as narrowing the width of boulevards or sidewalks, in cases where special circumstances exist in the field, such as the location of trees, provided that these adjustments will make a material difference in addressing any special circumstances that may exist. 7.The City Clerk shall prepare and cause to be inserted at least two weeks in the official city newspaper and in relevant industry publications an advertisement for bids for the making of said improvements under said-approved plans and specifications. The advertisement shall appear not less than 10 days prior to the date and time bids will be received electronically by the Project Manager and accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid. The electronic bids will only be available to view after the bids are closed and the City receives the passcode from the bidding host site. 8.The Project Manager, or designee, shall report the receipt of bids to the City Council shortly after the opening date. The report shall include a tabulation of the bid results and a recommendation to the City Council. Reviewed for Administration: Adopted by the city council January 17, 2023 Kim Keller, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk 2023 PAVEMENT MANAGEMENT PROJECT ATTACHMENT #1 RESIDENT FEEDBACK PARKING RESTRICTIONS- EDGEWOOD AVENUE City council meeting of January 17, 2023 (Item No. 7a) Title: 2023 Pavement Management Project - (4023-1000) - Wards 3 and 4 Page 6 1 Aaron Wiesen Subject:RE: Parking on Edgewood   ‐‐‐‐‐Original Message‐‐‐‐‐  From:    Sent: Tuesday, January 3, 2023 1:52 PM  To: Jack Sullivan <JSullivan@stlouisparkmn.gov>  Subject: Parking on Edgewood    Dear Mr Sullivan,  I am the property owner of 2238‐40 Edgewood. I attended at least one planning meeting for the bridge design and  street alterations related to the Dakota bridge. I asked only one question and that was will our street parking be  eliminated with this project. I was told that our parking would remain. Had I been told otherwise at the time I would  have worked to maintain our parking. Many of us on the west side of the street have very limited parking to the front of  our buildings and this is very valuable to us. I find the restriction of road width to be far less valuable to the very limited  bike and road traffic to the south than is parking as a community asset. Please reconsider the parking restriction.    Sincerely,      CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you  recognize the sender and know the content is safe.      CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you  recognize the sender and know the content is safe.    City council meeting of January 17, 2023 (Item No. 7a) Title: 2023 Pavement Management Project - (4023-1000) - Wards 3 and 4 Page 7 W O O D D A L E A V ELOUISI ANAAVES29TH ST W TEXAS AVE SLAKE ST W MINNETONKA BLVD CEDAR LAKE R D OAKLEAF DR 28TH ST W 33RD ST W 30 1/2 ST W 35TH ST W W ALKER ST GEORGIA AVE SGOODRICH AVEDAKOTA AVE S2ND ST NWLOUI SI ANA CT OXFORD S T 26TH ST W RHODE ISLAND AVE S34TH ST W COLORADOAVES34 1/2 ST W GORHAM AVE LI B R A R Y L N 2 5 T H S T W VICTORIA W A Y VIRGINIAAVES27TH ST W 31ST ST W TA FT AV E S 32ND ST W 1ST ST NWDIVISION ST 32 1/2 ST W S E R V I C E D R H I G H WAY 7 37TH ST W RE P U B L I C A V E HAMILTON STPRIVATERDUTAH AVE SSUMTER AVE SBRUNSWICK AVE SKENTUCKY AVE SBR O W N L O W A V E QUEBEC AVE SOREGON AVE SNEVADA AVE SEDGEWOOD AVE SHAMPSHIRE AVE SJERSEY AVE SFLORIDA AVE SPENNSYLVANIA AVE SIDAHO AVE SMARYLAND AVE SNORTH ST 36TH S T W OAK P A R K V I L L A G E D R T E X ATONKAAVEM O N I T O R S T CAMBRIDGE STKNOLLWOODMALL A CCESRD DakotaDakota ParkPark Nelson ParkNelson Park AquilaAquila ParkPark LouisianaLouisiana OaksOaks VICTORIA LAKE EDGEWOOD AVE S23RD ST WELIOT VIE W R D FLORIDA AVE S24TH ST W FRANKLIN AVE W CEDAR L A K E R D 23RD ST WIDAHO AVE SHAMPSHIRE AVE S0 1,000 2,000500 Feet 2023 Pavement Management - Staff Recommendations Street rehabilitation Watermain replacement and street rehabilitation Existing sidewalks Existing trails Sidewalk recommended Sidewalk not recommended Date: 12/2/2022 City council meeting of January 17, 2023 (Item No. 7a) Title: 2023 Pavement Management Project - (4023-1000) - Wards 3 and 4 Page 8 23006509 6515 2222 2240 240122416560 2221 2212 2231 2246 2220 65056 5 0 5 2200 2201 2211 2238 2300 6565 6506 2230 2219 2201 2211 ELIOT VIE W R D ELIOT VIE W RD CEDAR L A K E R D CEDAR L A K E R D HAMPSHIRE AVE SHAMPSHIRE AVE SFLORIDA AVE SFLORIDA AVE SFLORIDA AVE SFLORIDA AVE SEDGEWOOD AVE SEDGEWOOD AVE SFLORIDA AVE SFLORIDA AVE SGEORGIA AVE SGEORGIA AVE S23RD ST W23RD ST W 0 500 1,000250 Feet Proposed parking restrictions on west side of Edgewood Avenue Date: 12/16/2022 Proposed no parking Existing permit parking Existing no parking B N S F R a i l r o a d B N S F R a i l r o a d City council meeting of January 17, 2023 (Item No. 7a) Title: 2023 Pavement Management Project - (4023-1000) - Wards 3 and 4 Page 9