HomeMy WebLinkAbout2004/07/12 - ADMIN - Agenda Packets - City Council - RegularAGENDA SUMMARY
CITY COUNCIL SPECIAL MEETING
ST. LOUIS PARK, MINNESOTA
July 12, 2004
7:00 p.m.
1. Call To Order
2. 2004 Street Sealcoat Project
The Pavement Management calls for sealcoating in Area 3 which affects the
neighborhoods of Cedar Manor, Westwood Hills, Crestview, Westdale, Kilmer, and
Shelare Park.
Recommended
Action:
Motion to designate Pearson Brothers, Inc. the lowest responsible
bidder and authorize execution of a contract with the firm in the
amount of $126,211.70 for the 2004 Street Sealcoat Project, No.
2004-0001
3. Adjournment
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arrangements, please call the Administration Department at 952/924-2525 (TDD
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St. Louis Park City Council Meeting
071204 Spec Mtg - 2 - 2004 Sealcoat Project
Page 1
2. 2004 Street Sealcoat Project
The Pavement Management calls for sealcoating in Area 3 which affects the
neighborhoods of Cedar Manor, Westwood Hills, Crestview, Westdale, Kilmer, and
Shelare Park.
Recommended
Action:
Motion to designate Pearson Brothers, Inc. the lowest responsible
bidder and authorize execution of a contract with the firm in the
amount of $126,211.70 for the 2004 Street Sealcoat Project, No.
2004-0001
Background: Sealcoating is the surface application of an asphalt material followed by
the placement of aggregate (rock) which is embedded into the asphalt material while it is
liquid. The purpose of this treatment is to add surface friction to the pavement,
facilitating vehicle traction, and to seal the surface from oxidation and the effects of
moisture. Sealcoating can extend the life of a pavement, in good condition, by 5-9 years.
Area 3 of the Pavement Management Program is scheduled for sealcoating in 2004. Area
3 comprises the streets in the Cedar Manor, Westwood Hills, Crestview, Westdale,
Kilmer & Shelard Park neighborhoods. These streets were last sealcoated in the 1980’s.
A map of the streets to be sealcoated is attached. The streets to be sealcoated are colored
in black.
Not all streets in this area will be sealcoated. Based on the computerized pavement
management software that the City utilizes, and visual inspections by City staff, several
streets in the area were determined to be in need of more aggressive maintenance.
Sealcoating these streets would be a waste of resources. Therefore, staff has eliminated
them from this sealcoat project with the understanding that they are scheduled for higher
levels of maintenance or rehabilitation in 2007, as part of the overall Pavement
Management Program.
Bid Analysis: Bids for the project were received on June 24, 2004. An Advertisement
for Bids was published in the St. Louis Park Sun-Sailor on June 10 & 17, 2004 and in the
Construction Bulletin on June 4 & 11, 2004.
A summary of the bid results is as follows:
Contractor Alt. A Alt. B
Pearson Brothers, Inc. $119,329.30 $126,211.70
Allied Blacktop Company $142,420.88 $149,248.38
Engineer’s Estimate $133,648.97 $136,713.25
St. Louis Park City Council Meeting
071204 Spec Mtg - 2 - 2004 Sealcoat Project
Page 2
The City requested an alternate bid to fog seal Cedar Lake Avenue from Texas Avenue to
TH 169 after completion of the sealcoat. A fog seal embeds the aggregate chips of the
sealcoat in another layer of asphalt. This is a pilot project by City staff to evaluate if a
fogseal application, after sealcoating, will prevent raveling on higher volume roads such as
Cedar Lake Road.
Two (2) contractors submitted bids. A review of the bids indicates Pearson Brothers, Inc.
submitted the lowest bid, based on either Alternate A or B. Since the difference in the
bids is in line with staff’s estimate, staff recommends Alternate B be used with the
fogseal application over the sealcoat on Cedar Lake Road.
Therefore, staff has determined that Pearson Brothers, Inc. submitted the lowest
responsible bid and recommends that a contract be awarded to the firm in the amount of
$126,211.70, (Alternate B bid).
Financial Considerations: All costs of this sealcoating project will be paid from the
Citywide Public Works Operations budget.
Project Timing: This work is expected to take place between July 26 and August 30.
The entire process on a given street takes approximately 72 hours. Streets will be posted
for “No Parking” beginning the day before work is to occur. Residents will receive
notice of the impending construction and parking restrictions.
Attachment: Map (supplement)
Prepared By: Maria A. Hagen, City Engineer
Reviewed By: Michael P. Rardin, Director of Public Works
Approved By: Tom Harmening, City Manager