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HomeMy WebLinkAbout2005/11/29 - ADMIN - Agenda Packets - City Council - JointJoint Meeting St. Louis Park City Council and School Board Tuesday, November 29, 2005 6:00 pm Dinner and Welcome 6:45-10:00 PM Meeting Heart Vascular Center (HVC) Conf Room A & B Methodist Hospital AGENDA Outcome: To develop intentional communication guidelines, to dialogue on how we collaboratively provide leadership in moving the community in a direction that creates unity and synergy for both groups, and to update each other on pertinent projects and undertakings. 1. Review the ways we work together (Attachment A) 2. Finalize Communication Guidelines (Attachment B) 3. Dialogue: As we move our organizations forward, how do we pull together so both the school community and the city community are moving a synergistic direction? What are the opportunities for joint marketing and branding? 4. Updates a. WIFI city b. IB school district c. Vision Process city d. Parent Access school district e. Land Sale city f. Eliot school district g. Meadowbrook Collaborative Bowers/Harmening 5. Adjournment Ways we work together: Attachment A Determined at the April 2005 Joint Meeting Collaboration and Communication between the City and School District • Community Education and CEAC • Boards & Commissions • Children First • Meadowbrook • Family Service Collaborative • Housing Summit • Youth Summit • Senior Citizen Summit • Joint Calendar • Joint Handbook • Joint Advertising • Summer Programs • Joint facilities • Special programs • Lenox • Volunteers • Funding – City – Community Education & Television • Funding – School –Parks and Recreation • DARE • Police Liaison Officers • NORC • Friends of the Arts • Strategic Planning • Vision St. Louis Park • Book Mark in Park • Day 1 • Parktacular • Joint real estate • Spaghetti Dinner & Pancake Breakfasts • Foundations • Inspections • Neighborhood Association • Home Remodeling Fair • Elections • Bid Packages • Gas Purchasing Communication’s Guidelines: Attachment B DRAFT…DRAFT…DRAFT…DRAFT…DRAFT…DRAFT City Council and School Board Communication Guidelines Purpose Statement: Growing strong a strong community and a strong school district is complex and vitally important. In many cases, one depends upon the other. A community cannot be strong without a strong school district and a school district cannot be strong without a strong community. Therefore, a symbiotic relationship between the school district and city must be developed, nurtured and constantly calibrated. To do this, the school board and the city council recognize that both formal and informal communication is necessary to maintain and grow their relationship, and to promote and engage the community. It is incumbent upon both bodies to intentionally create opportunities for this communication to occur. Formal Communication: • Hold two formal joint meetings (spring and fall) annually for three purposes: 1. To dialogue on common issues, concerns, and dreams 2. To update each other on projects, goals, and 3. To build positive relationships with each other • Additional meetings may be called if there are projects or issues which affect the other board/council. These projects or issues could be such things as major facility use or property changes, zoning impact, funding requests, joint projects, need for public process, etc. • The superintendent and city manager will continue their monthly breakfasts. • The community education director and the park and recreation director will continue their monthly meetings Informal Communication: Informal communication between members is considered important and is encouraged. It is not intended to take the place of formal communication. However, when either the school board or the city is facing an issue that affects/effects the other body it is critical that members state their expectations and take intentional steps to formalize discussion (i.e. call a special meeting, send a letter, ask the administrators to handle it etc.).