HomeMy WebLinkAbout2023/01/03 - ADMIN - Agenda Packets - City Council - Regular
AGENDA
JAN. 3, 2023
The St. Louis Park City Council is meeting in person at St. Louis Park City Hall, 5005 Minnetonka Blvd.
Members of the public can attend the meeting in person, watch by webstream at bit.ly/watchslpcouncil,
or watch on local cable (Comcast SD channel 17/HD channel 859).
You can provide comment on agenda items in person at the council meeting or by emailing your
comments to info@stlouisparkmn.gov by noon the day of the meeting. Comments must be related to an
item on the meeting agenda. Comments will be shared with the city council by providing copies for their
review at the meeting.
Recordings are available to watch on the city’s YouTube channel at
https://www.youtube.com/user/slpcable, usually within 24 hours of the end of the council meeting or
study session.
5:20 p.m. SPECIAL STUDY SESSION – council chambers
Discussion items
1. Council interview criteria discussion
6:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY – council chambers
1. Roll call
2. Approval of EDA agenda
3. Approval of agenda and items on EDA consent calendar
a. Approval of EDA disbursement claims for the period of Nov. 26 through Dec. 23, 2022.
4. Approval of EDA minutes
a. EDA meeting minutes of September 19, 2022
5. Unfinished business – None
6. New business – None
7. Communications – None
6:30 p.m. CITY COUNCIL MEETING – council chambers
1. Call to order
a. Roll call
b. Pledge of Allegiance
2. Approve agenda
3. Presentations
a. Proclamation declaring January 16 as “Martin Luther King, Jr., Federal Holiday, 2023”.
b. Proclamation declaring January 17 “National Day of Racial Healing”.
c. Retirement recognition for Community TV Coordinator John McHugh.
d. Recognition of donations.
4. Minutes
a. City council meeting minutes of September 19, 2022.
b. City council meeting minutes of October 3, 2022.
c. Special study session minutes of October 3, 2022.
d. Special study session minutes of October 17, 2022.
Meeting of Jan. 3, 2023
City council agenda
5. Consent items
a. Accept for filing city disbursement claims for the period of Nov.26 through Dec. 23, 2022.
b. Adopt Resolution designating the St. Louis Park Sun-Sailor as the city’s official newspaper for
2023.
c. Adopt Resolution declaring 2023 city council meeting dates.
d. Adopt Resolution appointing councilmembers to the office of mayor pro tem for the 2023
calendar year.
e. Adopt Resolution approving the agency agreement between the Minnesota Department of
Transportation and the City of St. Louis Park.
f. Adopt Resolution accepting work and authorizing final payment in the amount of $34,864.11
for the alley reconstruction project with G.L. Contracting, Inc. – contract no. 64-22.
g. Adopt Resolution recognizing John McHugh for his years of service.
h. Adopt Resolution approving the final specifications and authorizing advertisement for bids for
the removal of trees on public property.
i. Adopt Resolution approving the final specifications and authorizing advertisement for bid for
the removal of trees on private property.
j. Adopt Resolution authorizing bank signatories.
k. Adopt Resolution designating Citizens Independent Bank and 4M fund as official depositories
for city funds in 2023.
l. Adopt Resolution to recognize Public Service Worker Don Struck for more than 25 years of
service.
m. Adopt Resolution approving acceptance of a monetary donation from Discover St. Louis Park
in an amount not to exceed $2,000 for flight, hotel, transportation and per diem related
expenses for Jason West, parks and recreation director, to attend Sports Events & Tourism
Association (ETA) in Kansas City, MO on May 8-11, 2023.
6. Public hearings
a. 2023 Pavement Management Project – (4023-1000)
Recommended action: Mayor to open public hearing, take public testimony, and close public
hearing. Council will be asked to act on the project at its Jan. 17 meeting.
7. Regular business – None
8. Communications and announcements – None
9. Adjournment
**NOTE: Consent items of business are considered to be routine and/or which need no discussion.
Consent items are acted upon by one motion. If discussion or separate vote is desired by either a
council member or a member of the public, that item may be moved to an appropriate section of
the agenda under regular business.
St. Louis Park Economic Development Authority and regular city council meetings are carried live on civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live
on the internet at www.parktv.org, and saved for video on demand replays. The agenda and full packet are available
after noon on Friday on the city’s website.
If you need special accommodations or have questions about the meeting, please call 952.924.2505.
Meeting: Special study session
Meeting date: January 3, 2023
Discussion item: 1
Executive summary
Title: Interview criteria discussion
Recommended action: None at this time
Policy consideration: N/A
Summary: Following the resignation of Council Member Larry Kraft upon his election to the
state legislature, the city charter requires that an appointment process occur to fill the vacancy
for the remainder of the council term. The council will meet to discuss the criteria they will use
to evaluate applicants for the open seat. The criteria will be gathered through a discussion
facilitated by staff with members of the council. These criteria will then be used by staff to
generate a series of questions that will be asked to all applicants in group interviews during the
selection process.
Financial or budget considerations: N/A
Strategic priority consideration: Not applicable.
Supporting documents: Discussion agenda
Prepared by: Michael Sund, civic engagement coordinator
Reviewed by: Cheyenne Brodeen, administrative services director
Approved by: Cindy Walsh, deputy city manager
Special study session meeting of January 3, 2023 (Item No. 1) Page 2
Title: Interview criteria discussion
Discussion Agenda
Welcome and overview (5 mins)
Introduction for the hour-long session to collect and name the criteria that will be used in the
interview selection process.
Individual work (10 mins)
Council members will notate responses to three prompts on their own.
Prompt 1: What qualities make you most successful in your work on the city council?
Prompt 2: What qualities do you hope to see in a successful applicant in this process?
Prompt 3: What qualities, perspectives or style would provide the council with greater
balance?
Grouping and naming (20 Mins)
Council members will work together to list out all the ideas that were generated. They will
group similar ideas and provide a name for those groups. These names will be used to generate
the criteria.
Facilitated discussion (25 mins)
In reference to the data collected and the criteria identified, council members will discuss the
criteria and ensure they sufficiently address the full scope of the information they seek to know
about potential candidates.
Next steps
Staff will utilize the criteria to develop interview questions for the candidates. First round
interviews will be conducted on January 10, 2023.
Meeting: Economic development authority
Meeting date: January 3, 2023
Consent agenda item: 3a
Executive summary
Title: Approval of EDA disbursements
Recommended action: Motion to accept for filing EDA disbursement claims for the period of
November 26 through December 23, 2022.
Policy consideration: Does the EDA desire to approve EDA disbursements in accordance with
Article V – Administration of Finances, of the EDA bylaws?
Summary: The finance division prepares this report on a monthly basis for the EDA to review and
approve. The attached reports show both EDA disbursements paid by physical check and those
by wire transfer or Automated Clearing House (ACH) when applicable.
Financial or budget considerations: Review and approval of the information follows the EDA’s
charter and provides another layer of oversight to further ensure fiscal stewardship.
Strategic priority consideration: Not applicable.
Supporting documents: EDA disbursements
Prepared by: Huy Le, accounting specialist
Reviewed by: Melanie Schmitt, finance director
Approved by: Kim Keller, city manager
12/27/2022CITY OF ST LOUIS PARK 9:00:44R55CKS2 LOGIS400V
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
12/23/202211/26/2022 -
Amount
ObjectVendorBU Description
715.00EHLERS & ASSOCIATES INC PARKWAY RESID TIF DIST G&A OTHER CONTRACTUAL SERVICES
886.72BRIDGEWATER BK TIF DIST G&A OTHER CONTRACTUAL SERVICES
886.72WOODDALE STATION TIF DIST G&A OTHER CONTRACTUAL SERVICES
886.72ELMWOOD APTS TIF DIST G&A OTHER CONTRACTUAL SERVICES
886.724900 EXC BLVD TIF DIST G&A OTHER CONTRACTUAL SERVICES
886.72ELIOT PARK TIF DIST G&A OTHER CONTRACTUAL SERVICES
886.72WEST END TIF DIST G&A OTHER CONTRACTUAL SERVICES
886.72ELLIPSE ON EXC TIF DIST G&A OTHER CONTRACTUAL SERVICES
886.72PARK CENTER HOUSING G&A OTHER CONTRACTUAL SERVICES
886.72CSM TIF DIST G&A OTHER CONTRACTUAL SERVICES
3,575.00DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICES
886.72MILL CITY G&A OTHER CONTRACTUAL SERVICES
896.70PARK COMMONS G&A OTHER CONTRACTUAL SERVICES
886.72ELMWOOD VILLAGE G & A OTHER CONTRACTUAL SERVICES
886.72WOLFE LAKE COMMERCIAL TIF G&A OTHER CONTRACTUAL SERVICES
886.72SHOREHAM TIF DIST G&A OTHER CONTRACTUAL SERVICES
886.72AQUILA COMMONS G & A OTHER CONTRACTUAL SERVICES
715.00RISE ON 7 TIF DIST G&A OTHER CONTRACTUAL SERVICES
886.72HWY 7 BUSINESS CENTER G & A OTHER CONTRACTUAL SERVICES
19,202.50
99.00LHB INC DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICES
99.00
325.00MNCARDEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPS
325.00
91,130.01ST LOUIS PARK CONV & VISITORS BUREAU CONVENTION & VISITORS BUREAU COST REIMBURSEMENT-CVB
91,130.01
164.85WHIPPER SNAPPER LAWN SERVICE 7015 WALKER-RYNLDS WELDING LAND MAINTENANCE
54.95WOODDALE STATION TIF DIST LAND MAINTENANCE
247.28MTKA BLVD PROPERTIES LAND MAINTENANCE
109.90HWY 7 & LOUISIANA LAND MAINTENANCE
109.90-EDA CASH COMPANY CHECKING
54.95WEED CONTROL OTHER CONTRACTUAL SERVICES
522.03
Report Totals 111,278.54
Economic development authority meeting of January 3, 2023 (Item No. 3a)
Title: Approval of EDA disbursements Page 2
Meeting: Economic development authority
Meeting date: January 3, 2023
Minutes: 4a
Unofficial minutes
EDA meeting
St. Louis Park, Minnesota
Sept. 19, 2022
1. Call to order
President Rog called the meeting to order at 6:20 p.m.
1a. Roll call
Commissioners present: President Rog, Tim Brausen, Sue Budd, Lynette Dumalag, Larry Kraft
Commissioners absent: Nadia Mohamed, Jake Spano
Staff present: City Manager (Ms. Keller), Deputy City Manager (Ms. Walsh), Finance Director
(Ms. Schmitt), Economic Development Manager (Mr. Hunt), City Attorney (Mr. Mattick),
Communications and Technology Manager (Ms. Smith)
2. Approval of agenda
By general consensus, the agenda was approved as presented.
3. Approval of agenda and items on consent calendar- none
4. Approval of EDA minutes
a. EDA meeting minutes of Sept. 6, 2022
By general consensus, the EDA meeting minutes of Sept. 6, 2022, were approved as presented.
5. Unfinished business - none
6. New business
a. Adopt EDA Resolution authorizing the 2023 preliminary HRA levy.
EDA Resolution No. 22-39
Ms. Schmitt presented the staff report.
Commissioner Brausen pointed out the city does not determine these formulas noting
they are determined by the State of Minnesota. He added as certain segments of the
city go down, there is less tax burden. Ms. Schmitt stated that is correct.
Economic development authority meeting of January 3, 2023 (Item No. 4a) Page 2
Title: EDA meeting minutes of September 19, 2022
Ms. Schmitt noted the HRA levy is requested at .0185% of estimated market value and
cannot exceed this value. She added this percentage calculates to $1,582,696 for 2023
based on Hennepin County data.
Commissioner Kraft stated he appreciated these conversations, adding he supports this
now as it is, but is looking forward to more data regarding investing more in affordable
housing and also giving taxpayers a break this year.
Commissioner Budd agreed with Commissioner Kraft and looks forward to more data,
noting for now she supports this.
Commissioner Brausen stated he also supports this. He noted this levy has been set at
the same percentage of .0185 since 2001, so it’s been a consistent funding mechanism
available to the city to do infrastructure improvements, and now also for affordable
housing. He noted the City has generated over 800 affordable housing units in the last 7
years, adding this has been an effective tool to utilize these funds and others.
Commissioner Dumalag stated she will also support this and looks forward to further
discussion.
President Rog concurred adding she sees the HRA levy fund enmeshed with the city’s
affordable housing program of which she is very proud. She added she also looks
forward to further discussion on this.
It was moved by Commissioner Brausen, seconded by Commissioner Dumalag to adopt
EDA Resolution No. 22-39, authorizing the 2023 preliminary HRA levy.
The motion passed 5-0 (Commissioners Spano and Mohamed absent).
b. Adopt the 2023 Preliminary EDA levy.
Ms. Schmitt presented the staff report. She noted the EDA levy is requested at
0.00586% of estimated market value, noting it cannot exceed this value and the
maximum levy would account for $1,551,042. The EDA requested council pass a
preliminary EDA levy for $500,000.
Commissioner Kraft asked if there is a projection on the development fund cash
balance, through the end of the year. Ms. Schmitt noted staff did not include that
amount as they don’t know if the land will be sold yet. She stated it is difficult to predict
because there are such large transactions, such as the $6 million the land would be sold
for.
Commissioner Kraft asked the status of the sale. Mr. Hunt stated the proposed purchase
is slated to close at the end of September and they fully expect to close on this. He
added they continue to work with Sherman & Associates on the sale of the property
related to Beltline Station and are working on the business terms of the market rate
Economic development authority meeting of January 3, 2023 (Item No. 4a) Page 3
Title: EDA meeting minutes of September 19, 2022
component and are still planning to proceed with that, hoping for an October or
November closing.
Commissioner Kraft asked if there was no EDA levy, would the city be in danger of
running out of funds in the development fund. Ms. Schmitt stated the city would not run
out of funds, but the fund would be below $7 million, and it would be difficult if other
opportunities came up.
Commissioner Kraft stated he will vote against the EDA levy. He stated he opposed it
last year because of transparency and clarity issues. He continued that the major focus
around levies is that we were so focused on the general levy that it obscured the
general impact to taxpayers of the full tax amount. He noted last year with the EDA levy
it moved the total levy up to almost 8%.
Commissioner Kraft commended staff on tonight’s presentation, explaining he has less
issue with transparency this year. He noted he still has an issue with clarity and the
necessity for a separate levy when salaries are paid for out of the general fund. He
stated it makes more sense to not have an EDA levy and funding for climate investment
and development funding should be listed separately. He added there was discussion on
the level of funding for salaries and while the EDA levy is proposed to stay constant, it
increased from $200,000 last year to $500,000 this year noting this will have an impact.
He stated it was discussed to keep it at $200,000 so as to keep ¾ of a percent of the
overall levy impact down. He stated if the EDA levy was not approved tonight, it could
be folded into the general levy.
Commissioner Brausen noted the all-inclusive tax levies slide shows the overall
percentage increase at 7.76%, which is below the 8%. He added it shows how each levy
impacts taxpayers, adding there are several tools and ways to collect taxes. He pointed
out the State of MN collects tax on the individual, corporate, retail sales taxes, excise
taxes, motor vehicle taxes, fuel taxes, cigarette and liquor taxes, statewide property
taxes, gross earning tax, gambling taxes, and estate taxes, plus additional revenue
through the lottery and many other tools. He stated the city does not have that many,
but it does have these three and the city has been very open about this, how it’s being
used, and how salaries are paid from different funds. He stated this is below 8% and he
is certainly supportive of the preliminary EDA levy.
Commissioner Dumalag added she is also supportive of the preliminary EDA levy, noting
the salaries within the separate levies. She added she looks forward to additional
discussions in October on this.
Commissioner Budd stated she is supportive of the preliminary EDA levy and noted this
gives the most flexibility through the end of the year.
President Rog stated she will oppose the preliminary EDA levy noting the levy is a useful
tool, and she is glad to have it, but added it should be used with discretion based on
what happens year to year. She stated in looking at 2023, this is not the year, and the
city is in a debt bubble which is a fixed cost. She added the development fund is
Economic development authority meeting of January 3, 2023 (Item No. 4a) Page 4
Title: EDA meeting minutes of September 19, 2022
relatively healthy this year with the possibility of significant incoming funds, however,
the economy and inflation, as well as a school district levy will be an added burden. She
noted the EDA levy is only for salary this year with none for climate, although she stated
she understands this. She stated she may support this in years to come but will oppose
it this year.
It was moved by Commissioner Brausen, seconded by Commissioner Dumalag, to adopt
the 2023 Preliminary EDA levy.
The motion did not pass because four of the seven commissioners must vote in favor of
the preliminary EDA levy. The vote was 3-2 with Commissioners Spano and Mohamed
absent, and Commissioner Kraft and Rog opposed.
7. Communications – none
8. Adjournment
The meeting adjourned at 6:50 p.m.
______________________________________ ______________________________________
Melissa Kennedy, secretary Margaret Rog, president
Meeting: City council
Meeting date: January 3, 2023
Presentation: 3a
Executive summary
Title: Proclamation declaring January 16 as “Martin Luther King, Jr., Federal Holiday, 2023”
Recommended action: Mayor to read proclamation declaring January 16, 2023 Martin Luther
King, Jr., Federal Holiday, 2023”
Policy consideration: None.
Summary: The Martin Luther King, Jr., National Day of Service and Solidarity is a defining
moment each year when Americans across the country step up to make communities more
equitable and take action to create the Beloved Community of Dr. King’s dream. While Dr. King
believed the Beloved Community was possible, he acknowledged and fought for systemic
change. His example is a call to action.
MLK Jr. Day is the only federal holiday designated as a National Day of Service and Solidarity to
encourage all Americans to volunteer to improve their communities. During the last quarter-
century, the MLK Day of Service and Solidarity has grown, and its impact increased as more
Americans embraced the idea that citizenship involves taking an active role in improving
communities.
On Monday, January 16, and the days surrounding, the City of St. Louis Pak invites you to:
• Engage with your community and create constructive action;
• Act on Dr. King’s legacy of social justice and equity by participating in a community
conversation about race;
• Recommit by volunteering to serve others. You can clean up a public space, mentor a
young person, or help those who are food insecure.
Together, we can strengthen ties to our communities and one another while we address critical
issues that divide us. #MLKDay
Financial or budget considerations: Not applicable.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Proclamation
Prepared by: Radious Guess, race equity and inclusion director
Reviewed by: Jason West, parks, and recreation director
Approved by: Cindy Walsh, deputy city manager
City council meeting of January 3, 2023 (Item No. 3a) Page 2
Title: Proclamation declaring Monday, January 16, 2023 as “Martin Luther King, Jr., Federal Holiday, 2023
Awareness Month”
Proclamation
“Reverend Dr. Martin Luther King Day Holiday, 2023”
Whereas, On August 28, 1963, just a century after the Emancipation Proclamation, the
Reverend Dr. Martin Luther King, Jr., led more than 200,000 Americans in a March on
Washington in pursuit of jobs and freedom for all people. Standing on the steps of the Lincoln
Memorial, he called on Americans “to sit down together at the table of brotherhood” and meet
our promise of liberty, life, and the pursuit of happiness for all; and
Whereas, On that historic day, and throughout his life, Dr. King exemplified the
quintessential American belief that we will leave a brighter, more prosperous future for our
children, and;
Whereas, Just as in Dr. King’s time, there are those who now say that change would be
too disruptive and that these urgent needs can wait. But we must resist complacency, summon
new resolve to advance the cause of freedom and opportunity, and do our part to bend the arc
of the moral universe toward justice. This is the cause of our time. We are at a point in time in
our history where we must do something. We are at battle for the very soul of our Nation. We
must find the courage to keep pushing forward in our struggle to realize Dr. King’s dream for a
freer, fairer, and more just society. We must keep the faith in that righteous cause – and in
each other, and;
Whereas, We must protect the hard-fought gains he helped achieve and continue his
unfinished struggle. We must confront the reality of racism and white supremacy – a stain on
our Nation – and give hate no safe harbor in America. We must strive to achieve not just
political equality but also economic justice so that workers can earn a decent living, students
can learn safely, the sick can access healthcare, the poor can climb out of poverty, the elderly
can age with dignity, and everyone in America can live without discrimination or fear, and;
Whereas, Today, we honor and celebrate Dr. King, a giant of the civil rights movement
whose nonviolent resistance to the injustices of his era – racial segregation, employment
discrimination, and the denial of the right to vote – enlightened our Nation and the world, and;
Now therefore, let it be known that the mayor and city council of the City of St. Louis
Park, Minnesota, hereby proclaim January 16, 2023, as Martin Luther King Jr., Federal Holiday
2023 in St. Louis Park, and encourage all people to recommit themselves to Dr. King’s dream by
engaging in acts of service to others, to their community, and our nation.
Wherefore, I set my hand and cause the Great Seal of the City of St. Louis Park to be
affixed this 3rd day of January 2023.
_________________________________
Jake Spano, mayor
Meeting: City council
Meeting date: January 3, 2023
Presentation: 3b
Executive summary
Title: Proclamation declaring January 17 “National Day of Racial Healing”
Recommended action: Mayor to read proclamation declaring Tuesday, January 17, “National
Day of Racial Healing”
Policy consideration: None.
Summary: The National Day of Racial Healing is a time to contemplate our shared values and
create the blueprint together for #HowWeHeal from the effects of racism. Launched on January
17, 2017, it is an opportunity to bring ALL people together in their common humanity and
inspire collect action to create a just and more equitable world.
The annual observance is hosted by the W.K. Kellogg Foundation and was created with and
builds on the work and learnings of the Truth Racial Healing & Transformation community
partners. Fundamental to this day is a clear understanding that racial healing is at the core of
racial equity. This day is observed every year on the Tuesday following the Reverend Dr. Martin
Luther King, Jr., Day.
Financial or budget considerations: Not applicable.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Proclamation
Prepared by: Radious Guess, race equity and inclusion director
Reviewed by: Jason West, parks, and recreation director
Approved by: Cindy Walsh, deputy city manager
City council meeting of January 3, 2023 (Item No. 3b) Page 2
Title: Proclamation declaring November 2022 as “Family Court Awareness Month”
Proclamation
“National Day of Racial Healing”
Whereas, Just like those who came before us, it is our duty to protect the children of
the City of St. Louis Park and maintain communities in which they may all be given the
opportunity to succeed; and
Whereas, We must all work earnestly to create courageous and supportive
environments that acknowledge the traumatic past; promote the healing of wounds created by
racial, ethnic and religious bias; and build an equitable and just society so that all of the City of
St. Louis Park’s children can thrive, and;
Whereas, Residents have the right to be provided every opportunity to learn, grow, and
thrive in nurturing environments that do not violate their safety, dignity, and humanity and;
Whereas, Every single person can exhibit an act of kindness to make a simple change
within themselves that can have a profound effect on an entire society, and;
Whereas, If we all dedicate ourselves to the principles of truth, racial healing, and
transformation, we can all bring about the necessary changes in thinking and behavior that will
propel this great City of St. Louis Park forward as a unified force where racial biases will become
a thing of the past; and;
Whereas, Racial healing is a vital and crucial commitment to the education, social,
mental, and overall, well-being of all residents in the City of St. Louis Park, particularly children.
Now therefore, let it be known that the mayor and city council of the City of St. Louis
Park, Minnesota, hereby proclaim January 17 as National Day of Racial Healing in St. Louis Park,
and encourage all people to promote truth, racial healing and transformation in the ways that
are best suited for them individually, to working together to ensure the best quality of life for
every child.
Wherefore, I set my hand and cause the Great Seal of the City of St. Louis Park to be
affixed this 3rd day of January 2023.
_________________________________
Jake Spano, mayor
Meeting: City council
Meeting date: January 3, 2023
Presentation: 3c
Executive summary
Title: Retirement recognition for Community TV Coordinator John McHugh
Recommended action: Read resolution and present plaque to John for his years of service to
the City of St. Louis Park
Policy consideration: None.
Summary: City policy states that employees who retire or resign in good standing with over 20
years of service will be presented with a resolution from the mayor, city manager and city
council.
John will be in attendance for the presentation. The mayor is asked to read the resolution for
John in recognition of his years of service to the city.
Financial or budget considerations: Not applicable
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Resolution
Prepared by: Jacque Smith, communications and technology director
Approved by: Kim Keller, city manager
City council meeting of January 3, 2023 (Item No. 3c) Page 2
Title: Retirement recognition for Community TV Coordinator John McHugh
Resolution No. 23-____
Resolution of the
City Council of the City of St. Louis Park, Minnesota
recognizing the contributions and expressing appreciation to
Community TV Coordinator John McHugh
Whereas, John McHugh joined the City of St. Louis Park on July 1, 1988; and
Whereas, in the decades since, John has recorded thousands of hours of school district,
city and senior program concerts, events and activities that have been shared with the
community on ParkTV cable channels and YouTube;
Whereas, John attended telecommunications advisory commission and later the
community technology advisory commission meetings, always bringing his best ideas; and
Whereas, John has served as the main point of contact for residents who have concerns
about their cable service, and is masterful at bringing resolution to those concerns; and
Whereas, John is dedicated to the principles of community access television and has
helped numerous community members over the years to develop, produce and edit their own
video productions to broadcast on ParkTV; and
Whereas, John has for 15 years led a Computer Buddies group at the St. Louis Park Senior
Program, ensuring that participating seniors can access and use technology effectively; and
Whereas, John has contributed to the positive employee culture of St. Louis Park by
participating on staff committees and planning employee events.
Now therefore be it resolved that the city council of the City of St. Louis Park, Minnesota,
by this resolution and public record, would like to thank John McHugh for his great
contributions and dedicated service to the City of St. Louis Park and to wish him the best in his
retirement.
Reviewed for administration: Adopted by the City Council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: January 3, 2023
Presentation: 3d
Executive summary
Title: Recognition of donations
Recommended action: Mayor to announce and express thanks and appreciation for the
following donations being accepted at the meeting and listed on the consent agenda:
From Donation For
Discover St. Louis Park $2,000
Expenses for Jason West, parks and recreation
director, to attend the Sports Events & Tourism
Association (ETA) in Kansas City, MO on May 8-11,
2023.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: None
Prepared by: Chase Peterson-Etem, deputy city clerk
Approved by: Kim Keller, city manager
Meeting: City council
Meeting date: January 3, 2023
Minutes: 4a
Unofficial minutes
City council meeting
St. Louis Park, Minnesota
Sept. 19, 2022
1. Call to order
Mayor Spano called the meeting to order at 6:55 p.m.
1a. Pledge of allegiance
1b. Roll call
Councilmembers present: Mayor Jake Spano, Tim Brausen, Sue Budd, Lynette Dumalag, Larry
Kraft, and Margaret Rog
Councilmembers absent: Nadia Mohamed
Staff present: Deputy City Manager (Ms. Walsh), City Attorney (Mr. Mattick), Finance Director
(Ms. Schmitt), Planning Manager (Mr. Walther), Housing Manager (Ms. Schnitker), Economic
Development Manager (Mr. Hunt), Communications and Technology Director (Ms. Smith)
Guests: None.
2. Presentations
2a. Recognition of retirement for Housing Manager/Deputy CD Director Michelle
Schnitker
Mayor Pro Tem Budd recognized Ms. Schnitker, read the proclamation, and presented
her with a plaque. She thanked her on behalf of the city for her over 23 years of service.
Ms. Schnitker thanked the council and city for this recognition adding she is grateful for
working in a very progressive city, which supports affordable housing. She added she is
proud of all the accomplishments and thanked council and staff for their support.
Mr. Walther added his appreciation of Ms. Schnitker and her work over the past 16
years and wished her well in her retirement.
Councilmember Brausen stated he worked for many years with a group involved in
affordable housing. He noted when he first started on council, he hoped Ms. Schnitker
would be an ally, and found her to be a tremendous one, adding she advocated for
affordable housing in the city and she and her staff have been very innovative and
helpful. He stated the city owes her a great deal for her work.
City council meeting of January 3, 2023 (Item No. 4a) Page 2
Title: City council meeting minutes of September 19, 2022
Mayor Spano added his thanks to Ms. Schnitker and her team. He stated Ms. Schnitker
and her staff have been responsive to residents especially during difficult times related
to housing.
Councilmember Kraft thanked Ms. Schnitker for her education on affordable housing
issues within the city and commended her on the creation of a great team and
programs.
Councilmember Dumalag also added her thanks, noting their sharing of a mutual friend
helped to form a great working relationship when she first came to the city. She thanked
Ms. Schnitker and her staff for their work.
Councilmember Rog agreed with the comments made and thanked Ms. Schnitker for all
the information she provided her when she came onto the council. She suggested the
creation of a Michele Schnitker affordable housing fund.
Ms. Walsh noted Ms. Barton is out of the country and not able to be at the meeting
tonight but shared staff’s perspective and thanks for Ms. Schnitker’s steady calmness,
and humor in all her work. She stated staff will miss Ms. Schnitker.
3. Approval of minutes
3a. Special study session minutes of June 20, 2022
It was moved by Councilmember Rog, seconded by Councilmember Brausen, to approve
the June 20, 2022, special study session minutes as presented.
The motion passed 6-0 (Councilmember Mohamed absent).
3b. Special city council meeting minutes of July 11, 2022
It was moved by Councilmember Rog, seconded by Councilmember Dumalag, to approve
the July 11, 2022, special city council meeting minutes as presented.
The motion passed 6-0 (Councilmember Mohamed absent).
3c. Study session minutes of July 11, 2022
It was moved by Councilmember Budd, seconded by Councilmember Brausen, to approve
the July 11, 2022, study session minutes as presented.
The motion passed 6-0 (Councilmember Mohamed absent).
3d. City council meeting minutes of July 18, 2022
City council meeting of January 3, 2023 (Item No. 4a) Page 3
Title: City council meeting minutes of September 19, 2022
It was moved by Councilmember Rog, seconded by Councilmember Dumalag, to approve
the July 18, 2022, city council meeting minutes as presented.
The motion passed 5-0-1 (Councilmember Mohamed absent, Councilmember Kraft
abstained).
3e. Special study session minutes of July 18, 2022
It was moved by Councilmember Budd, seconded by Councilmember Rog, to approve the
July 18, 2022, special study session minutes as presented.
The motion passed 5-0-1 (Councilmember Mohamed absent, Councilmember Kraft
abstained).
3f. City council meeting minutes of Aug. 1, 2022
It was moved by Councilmember Kraft, seconded by Councilmember Brausen, to approve
the Aug. 1, 2022, city council meeting minutes as presented.
The motion passed 6-0 (Councilmember Mohamed absent).
4. Approval of agenda and items on consent calendar
4a. Adopt Resolution No. 22-131 authorizing two-way stop signs on Brownlow
Avenue at First Street.
4b. Adopt Resolution No. 22-132 authorizing two-way yield signs on 28th Street at
Webster Avenue.
4c. Adopt Resolution No. 22-133 rescinding Resolution 19-114, removing permit
parking at 3224 Xenwood Avenue.
4d. Adopt Resolution No. 22-134 authorizing installation of permit parking
restrictions in front of 4815 W 42 ½ Street.
4e. Adopt Resolution No. 22-135 authorizing installation of permit parking
restrictions in front of 3277 Library Lane.
4f. Adopt Resolution No. 22-136 authorizing installation of permit parking
restrictions in front of 4105 Utica Avenue.
4g. Adopt Resolution No. 22-137 rescinding Resolution 01-055, removing permit
parking at 3962 Xenwood Avenue.
4h. Authorize execution of a contract amendment to a professional services contract
with Bolton & Menk, Inc. in the amount of $365,924 for the 36th Street and
Wooddale Avenue Improvements – Project 4022-6000.
4i. Adopt Resolution No. 22-138 to recognize Michele Schnitker for her 23 years of
service.
4j. Adopt Resolution No. 22-139 authorizing the special assessment for the repair of
the sewer service line at 2828 Kentucky Avenue South, St. Louis Park, Minnesota.
P.I.D. 08-117-21-43-0088.
City council meeting of January 3, 2023 (Item No. 4a) Page 4
Title: City council meeting minutes of September 19, 2022
4k. Approve an agreement between the city and T-Mobile Central LLC for
communication antennas and related equipment to be placed on the city’s water
tower at 5100 Park Glen Road.
4l. Adopt Resolution No. 22-140 delegating authority to make electronic fund
transfers to the finance director and designation authorized staff as credit card
officers.
4m. Adopt Resolution No. 22-141 electing not to waive the statutory tort limits for
liability insurance.
4n. Approve the purchase of a replacement for the 2008 Sterling L8500 Dump Truck.
4o. Adopt Resolution No. 22-142 approving a fiscal year 2023 grant awarded to the
St. Louis Park police department to fund a full-time DWI/Traffic Safety police
officer.
4p. Accept Park and recreation advisory commission minutes of May 18, 2022.
4q. Accept park and recreation advisory commission minutes of June 15, 2022.
Councilmember Brausen asked to make a comment regarding consent calendar item 4o.
He noted this is the resolution to authorize a DWI grant program where monies will be
obtained from the State of MN to fund a full-time traffic safety officer. He stated the
grant has been approved and it will be utilized for increased travel enforcement. He
wanted to note this to the community as there will be heightened forces on the street.
It was moved by Councilmember Brausen, seconded by Councilmember Kraft, to approve
the agenda as presented and items listed on the consent calendar; and to waive reading
of all resolutions and ordinances.
The motion passed 6-0 (Councilmember Mohamed absent).
5. Boards and commissions – none.
6. Public hearings – none.
7. Requests, petitions, and communications from the public – none.
8. Resolutions, ordinances, motions, and discussion items
8a. Adopt resolution approving 2023 preliminary property tax levy and setting the
budget public hearing date for Dec. 5, 2022. Resolution No. 22-143
Ms. Schmitt presented the staff report.
Councilmember Brausen noted costs are going up for residents, but for the city as well.
He stated this budget and levy is required for the times and while we won’t go over the
8%, he noted staff will look at other ways to save.
Councilmember Rog asked what amount of ARPA funds were slated for the budget this
year and what amount of funds were diverted to assistance for the water main break.
City council meeting of January 3, 2023 (Item No. 4a) Page 5
Title: City council meeting minutes of September 19, 2022
Ms. Schmitt stated the city has spent $1 million of general fund balance on the
watermain break. $700k of ARPA funds are being spent in the general fund with $2
million of ARPA allocated for general fund expense over a 3-year period.
Councilmember Brausen stated we don’t have final figures on the water main break, but
the council did authorize up to $2 million on claims. He added ideally before we have
the final budget vote, we will have more information on the claims and final costs on
this unanticipated expense, noting this has been a wakeup call for the city to act on
water main issues with new technology.
Councilmember Kraft asked about the valuation numbers and median household
figures. He stated the levy is set and then apportioned out based on market values. He
stated with the way things have changed over last year, it will be a bit more
disproportionate with both homes and rentals. He stated he points this out to show the
levies set tonight will result in a maximum increase of 7.7%. He added it behooves us to
look at ways to lower this, as it’s a tough year for many. He added if there are
opportunities to mitigate this debt bubble that will be helpful and there is more reason
to do it.
Councilmember Kraft noted the increase in the general fund vs. the debt portion, is at
5.9%. He stated this is where the work needs to be done by staff, adding he will support
this.
Councilmember Rog added she will also support this and agrees with everything that
has been said.
Councilmember Budd agreed with the sentiments of council and will support this. She
noted fuel costs will go up 49% and some of that has leveled off, so she hopes the
numbers are not overly conservative.
Councilmember Dumalag explained she supports this and looks forward to having more
conversations on how the watermain break has affected the budget, and is hoping to
see the numbers improve.
Mayor Spano added usually the number has been within 2-3% point, but this year the
ask was much bigger and it’s around 14%, while staff has worked it down to 8%. He
noted his appreciation to staff for this work and hopes this number can go down further
as well. He stated he will also support this levy as presented.
It was moved by Councilmember Brausen, seconded by Councilmember Dumalag, to
adopt Resolution No. 22-143, approving 2023 preliminary property tax levy and set the
budget public hearing date for Dec. 5, 2022.
The motion passed 6-0 (Councilmember Mohamed absent).
8b. Adopt resolution authorizing the 2023 preliminary HRA levy. Resolution No.
22-144
City council meeting of January 3, 2023 (Item No. 4a) Page 6
Title: City council meeting minutes of September 19, 2022
Ms. Schmitt presented the staff report.
Councilmember Brausen noted this is the historical level the council has set the levy
since 2001, so this is no real change, and he is supportive.
It was moved by Councilmember Brausen, seconded by Councilmember Dumalag, to
adopt Resolution No. 22-144 authorizing the 2023 preliminary HRA levy.
The motion passed 6-0 (Councilmember Mohamed absent).
8c. Adopt resolution authorizing the 2023 preliminary EDA levy. Resolution No. 22-
145
Ms. Schmitt presented the staff report.
Mayor Spano noted the EDA levy gives staff the flexibility they need, so he supports this
and has indicated he is comfortable with the amount of $500,000 proposed.
It was moved by Councilmember Brausen, seconded by Councilmember Dumalag, to
adopt Resolution No. 22-145 authorizing the 2023 preliminary EDA levy.
The motion passed 4-2 (Councilmember Mohamed absent, Councilmembers Kraft and
Rog opposed).
9. Communications
Councilmember Brausen thanked everyone for attending the MN Thai Festival and
celebration. He stated he enjoyed it, thanked police and fire for helping with additional
security, and added it was well attended.
It was noted there is no city council meeting Monday, Sept. 26, due to Rosh Hashanah.
Councilmember Rog noted an event on Oct. 1 from Shout out Loud, which is an event
about suicide, at the Roc from 11 a.m. – 8 p.m.
Councilmember Brausen noted a virtual open house at 2 p.m., Wed., Sept. 21, related to
the Cedar Lake Rd. and Louisiana Ave. project proposed for next year. He stated there is
a link on the city website and encouraged all to attend.
Councilmember Rog noted on Oct. 6, there is an open house related to the Minnetonka
Blvd. project, which has been discussed by the county for over 15 years. It will be at the
Roc and more information is available on the city website.
Councilmember Kraft noted a voter registration event at the high school on Tues., Sept.
20.
City council meeting of January 3, 2023 (Item No. 4a) Page 7
Title: City council meeting minutes of September 19, 2022
Ms. Walsh noted Fri., Sept. 23, begins early voting and voter registration will be taking
place at Aquila School from 5:30 – 7 p.m. for national voter registration day.
Ms. Walsh added Police Chief Harcey is retiring and there is recruitment information on
the city website. She added the next catalytic converter event is Oct. 19 with more
information on the city website.
Ms. Walsh also noted a free ride and drive event with electric vehicles on Oct. 6 from 5-
7 p.m. at Lennox Community Center.
10. Adjournment
The meeting adjourned at 7:40 p.m.
______________________________________ ______________________________________
Melissa Kennedy, city clerk Jake Spano, mayor
Meeting: City council
Meeting date: January 3, 2023
Minutes: 4b
Unofficial minutes
City council meeting
St. Louis Park, Minnesota
Oct. 3, 2022
1. Call to order
Mayor Spano called the meeting to order at 6:30 p.m.
1a. Pledge of allegiance
1b. Roll call
Councilmembers present: Mayor Jake Spano, Tim Brausen, Sue Budd, Larry Kraft, Nadia
Mohamed
Councilmembers absent: Margaret Rog and Lynette Dumalag
Staff present: City Manager (Ms. Keller), City Attorney (Mr. Mattick), Deputy City Manager (Ms.
Walsh), Finance Director (Ms. Schmitt), Finance Manager (Ms. Weller), Director of Community
Development (Ms. Barton) Communications and Technology Director (Ms. Smith), Natural
Resources Manager (Mr. Bahe), Public Works Services Manager (Mr. Okey)
Guests: None.
2. Presentations
2a. 2022 Evergreen Awards
Mayor Spano recognized the 2022 Evergreen award winners:
• Charlie King, Traditional Landscape
• Rob Write, Alternative Landscape
Mr. Bahe presented the award winners for traditional and alternative landscapes and
presented slides of the winner’s landscape projects. He added both winners will receive
a tree for their award.
Mr. King gave tips about dry summers, noting he waters every other day and rotates
watering. He added he waters the lawn because he likes the lawn green and the weeds
out.
Mr. Write noted this year was a challenge, explaining that grass is an accent for him, and
he did not water the lawn all summer. He said he did deep and spot watering of the
gardens and tried to balance out the landscape with various plants and flowers, so
something is blooming all the time.
City council meeting of January 3, 2023 (Item No. 4b) Page 2
Title: City council meeting minutes of October 3, 2022
3. Approval of minutes – none.
4. Approval of agenda and items on consent calendar
4a. Approve first reading of an ordinance amending the Zero Waste Packaging
Ordinance, and to set the second reading for October 17, 2022.
4b. Adopt Resolution No. 22-146 establishing a special assessment for the
installation of a fire suppression sprinkler system at 4906 35th St. W, St. Louis
Park, MN.
4c. Adopt Resolution No. 22-147 appointing election workers for the November 8,
2022, state general election and school district (ISD No. 283) special election.
4d. Accept Park and Recreation Advisory Commission minutes of August 17, 2022.
It was moved by Councilmember Brausen, seconded by Councilmember Mohamed, to
approve the agenda as presented and items listed on the consent calendar; and to waive
reading of all resolutions and ordinances.
The motion passed 5-0 (Councilmembers Rog and Dumalag absent).
5. Boards and commissions
5a. Appoint youth members to the boards and commissions
It is recommended to appoint Lillian Hertl and Abigail Oppegard to the Environmental
and Sustainability Commission and Abby Bauer to the Human Rights Commission.
It was moved by Councilmember Brausen, seconded by Councilmember Kraft, approve
the appointments of the youth members to the commissions as noted above.
The motion passed 5-0 (Councilmembers Rog and Dumalag absent).
6. Public hearings
6a. First reading of an ordinance adopting fees for 2023
Ms. Weller presented the staff report.
Councilmember Kraft asked what the driving force was that moved the rates up. Ms.
Weller stated overall it was the capital projects and operating needs. She added with
inflation, many of the project costs increased. She noted she would forward more
details to the council.
Councilmember Brausen noted some residents are concerned about service issues with
Waste Management. He asked how long the current contract goes. Ms. Weller stated it
is through 2023. Ms. Walsh added staff will be presenting upcoming changes in the
contract to council in January 2023.
City council meeting of January 3, 2023 (Item No. 4b) Page 3
Title: City council meeting minutes of October 3, 2022
Mayor Spano asked how the city messages all the infrastructure changes to residents.
Ms. Weller stated staff communicates that to residents when they call in with questions.
She added they do try to provide an educational component while answering questions.
Mayor Spano suggested this be done earlier in the process and present the value
proposition to residents earlier.
Councilmember Brausen noted staff does a good job of communicating that in the Park
Perspective, adding most folks understand the city’s aging infrastructure and this is
communicated very well to residents.
Ms. Keller stated this information will be included in the Park Perspective in the
February 2023 edition.
Mayor Spano opened the public hearing. No speakers were present. Mayor Spano
closed the public hearing.
Councilmember Kraft thanked staff for looking at these fee increases carefully and
taking a couple of areas down. He added in looking at the solid waste service, there is an
indirect cost, and asked if there is a different way to look at this.
Councilmember Brausen added with solid waste collection, you do end up penalizing
families and multi-family housing, who have a harder time affording this. He noted this
is also an issue with watering tiers, there are trade-offs, and this is difficult to balance.
Ms. Keller said all the fees are cost-neutral at best, and staff works to not charge more
for programs than it costs to deliver them.
Councilmember Brausen stated none of the fees are going up at the rate of inflation, so
in some ways it is a reduction of some form.
It was moved by Councilmember Mohamed, seconded by Councilmember Budd, to
approve first reading of an ordinance adopting fees for 2023 and set second reading for
Oct. 17, 2022.
The motion passed 5-0 (Councilmembers Rog and Dumalag absent).
6b. Consolidated public hearing
I. 2023 budget and property owner service charges for Special Service
District No. 1
II. 2023 budget and property owner service charges for Special Service
District No. 2
III. 2023 budget and property owner service charges for Special Service
District No. 3 and ten-year renewal of district agreement
IV. 2023 budget and property owner service charges for Special Service
District No. 4
City council meeting of January 3, 2023 (Item No. 4b) Page 4
Title: City council meeting minutes of October 3, 2022
V. 2023 budget and property owner service charges for Special Service
District No. 5
VI. 2023 budget and property owner service charges for Special Service
District No. 6
Mr. Okey presented the staff report.
Councilmember Budd asked if this is only involving businesses. Mr. Okey stated yes, but
he would get back to council related to rental properties. He noted for the second year
in a row there have been no responses from property owners on the budgets for their
special services districts.
Councilmember Brausen asked if a policy decision was made or if the owners decide
about irrigation inclusions. Mr. Okey stated there are no specifics that say they must do
something, but he meets with owners and helps them decide what changes and updates
can be made.
Councilmember Brausen stated water will become a precious resource in the next 15
years, as climate change continues. He noted it will be important to minimize expenses
and not commit resources, adding the city will need to be more mindful of this going
forward.
Councilmember Kraft asked if fund balances from one district must stay within that
district. Mr. Okey stated yes, they cannot be shared across districts. He added these
funds are static and cannot be moved around.
Councilmember Kraft asked if there are any special service districts that include EV
chargers. Mr. Okey stated not at this time, but he would like to investigate this.
Councilmember Mohamed asked what qualifies a district as a special service district. Mr.
Okey stated it must be 25% of the net tax capacity in whatever area they propose as
that district. He added it is up to the businesses that want to do this.
Councilmember Mohamed asked if Texatonka would qualify to be a special service
district. Mr. Okey stated yes, they would qualify, would thrive, and succeed.
Mayor Spano asked about the difference between maintenance and replacement. He
asked when something is beyond repair and needs to be replaced, how that decision is
made. He also asked how the city manages the condition of all the special districts when
they have repairs.
Mr. Okey stated this is a gray area, adding it depends on the item that needs to be
changed out and then he would consult with an expert on staff. He added every
situation is unique.
Councilmember Budd asked how the budgets for special services remained the same.
Mr. Okey stated the city is at an advantage when asking for bids as it is an incentive for
City council meeting of January 3, 2023 (Item No. 4b) Page 5
Title: City council meeting minutes of October 3, 2022
contractors to get these contracts with work in close proximity. Bids are generally lower
for SSD quotes because of this.
Mayor Spano opened the public hearing. No speakers were present. Mayor Spano
closed the public hearing.
There is no formal action is required at this meeting. Formal action on the budget and
service charges will be placed on the Oct. 17, 2022, council agenda.
7. Requests, petitions, and communications from the public – none.
8. Resolutions, ordinances, motions, and discussion items – none.
9. Communications
Ms. Keller noted on Sat., Oct. 8, at 1 p.m. there will be a basketball court dedication at
Nelson Park, near Dakota Park. She added on Oct. 19 there will be another catalytic
converter event, with registration on Oct 5. at 9 a.m. until Oct. 6, at 5 p.m., with more
information on the city website.
10. Adjournment
The meeting adjourned at 7:20 p.m.
______________________________________ ______________________________________
Melissa Kennedy, city clerk Jake Spano, mayor
Meeting: City council
Meeting date: January 3, 2023
Minutes: 4c
Unofficial minutes
City council special study session
St. Louis Park, Minnesota
Oct. 3, 2022
The meeting convened at 7:25 p.m.
Councilmembers present: Mayor Jake Spano, Tim Brausen, Sue Budd, Larry Kraft, Nadia
Mohamed
Councilmembers absent: Margaret Rog and Lynette Dumalag
Staff present: City Manager (Ms. Keller), Deputy City Manager (Ms. Walsh), Director of Building
and Energy (Mr. Hoffman), Engineering Director (Ms. Heiser), Finance Director (Ms. Schmitt),
Economic Development Manager (Mr. Hunt), City Attorney (Mr. Mattick), Director of
Community Development (Ms. Barton), Communications and Technology Director (Ms. Smith)
1. 2023 budget: 2023 capital improvement plan
Ms. Schmitt presented the report.
Councilmember Brausen asked if the debt came in under 4%. Ms. Schmitt stated yes with the
HRA levy. Councilmember Brausen stated that is the benefit of the city’s AAA bond rating.
Councilmember Mohamed asked what the fees are that go into funds. Ms. Schmitt stated fees
for cable tv show up here.
Councilmember Mohamed asked where fees for pavement management and other funds come
from. Ms. Schmitt stated cable TV is franchise fees on cable television, pavement management
is franchise fees on gas and electric, park improvement comes from general levy authority fees,
as well as capital replacement and IT funds. She added the vehicle and equipment fund is
charged back to different departments, depending on if they have any equipment in the fleet.
Councilmember Kraft asked if the capital improvement is financed by debt. Ms. Schmitt stated
usually the debt is for larger projects, such as an HVAC project. She added it depends on the
size of the project within the fund, so sometimes debt is considered so a fund balance remains
and there is cash flow for the next year.
Councilmember Kraft noted a big-ticket item within engineering, with projects like the Cedar
Lake Road project, that is in all separate funds. Ms. Schmitt stated this report shows the
funding by department.
Councilmember Mohamed asked if the city should use debt or savings to pay for capital
improvements. Ms. Schmitt stated most cities do use debt and have a 10-year rotating
schedule. She stated every 10 years debt will fall off, and then more can be added on. She
continued since the city has not had that debt fall off, because the 10-year mark has not yet
been reached, the city is having to increase their debt levy.
City council meeting of January 3, 2023 (Item No. 4c) Page 2
Title: Special study session minutes of October 3, 2022
Councilmember Mohamed asked if because the city does pay off its debt, that is why they do
have a AAA rating. Ms. Schmitt agreed that is a component, adding there are other factors as
well.
Councilmember Mohamed stated debt is a healthy thing to have, but too much of it in the next
few years might create too high of interest rates to pay. She suggested the council think more
about how to pull back on debt and work on savings to invest in projects, and a forward-
thinking way of covering gaps.
Councilmember Brausen stated the city has taken on debt and done a good job of handling it
and does not overburden itself. He noted if the construction costs are going up, postponing the
spending will be much more expensive down the road, so it is important to keep the debt
ongoing. He referenced $375,000 for the solar array on the fire station and stated postponing
this is not smart, adding the payback is immediate and allows for meeting the city’s climate
action goals.
Councilmember Kraft stated he agrees with Councilmember Brausen on the fire station project.
He added very few of the capital projects generate money in return, and he would like to see
this generating money. He noted on debt, his position has not changed. If the city did not have
the debt, and wanted to create a savings account, it would be painful in trying to keep projects
going. He stated he is for continuing a judicious use of debt, but with the cost of debt going up,
there is a limited amount of levy that can be asked of residents to pay.
Councilmember Kraft asked about the process of what projects are included in 2023 and which
ones are not. Ms. Schmitt stated the departments evaluate what they need and if they request
a new project, they must justify it and it is all reviewed during the process.
Councilmember Kraft stated he is supportive of this process and the projects for 2023. He also
noted in the pavement management fund there will be no increases and asked if that was
correct. He asked about the decontamination laundry. Ms. Schmitt stated there is an increase
for this year, but the project was value engineered and is now slotted for 2025.
Ms. Keller stated the decontamination laundry would build in a suite for the fire station, which
decontaminates firefighter clothing and items from dangerous chemicals. She noted at this time
there is a process in place, but the suite would be an upgrade to the current process.
Councilmember Budd stated she agrees with continuing to use debt to fund capital projects.
She added she has concerns with some of the costs of projects down the road, but she trusts
staff on this and balancing this.
Councilmember Kraft stated he is interested in grants and alternative funding, and a local
option sales tax.
Mayor Spano stated he is also very interested in the local option sales tax. He added as the city
proceeds, they will need to be careful to explain the process of this to residents. He asked
about pavement management and what is the process for residents to add a section of road to
City council meeting of January 3, 2023 (Item No. 4c) Page 3
Title: Special study session minutes of October 3, 2022
the pavement management list. Ms. Heiser stated the city pavements are condition driven and
would be reviewed for PCI to keep it a more equitable process. She added, however, if there is
a pothole or other major item, that can be elevated and assessed.
Mayor Spano stated on the cable TV fund, more folks are going away from cable, so the city
needs to look at alternate ways to fund that. Ms. Smith stated the city has not seen a dip in this
fund, and part of this is the 10-year cable franchise fee approved last year by council which has
proved to be very healthy.
Mayor Spano asked how the city stands on licensing and software fees. Ms. Smith stated staff
has been looking at various products, as well as moving to the cloud-based systems.
Councilmember Brausen asked why this is a priority number 3 instead of a number 1 priority for
the ERP conversion. Ms. Schmitt stated there is much prep work that needs to happen first,
even though the city wants to do it quickly.
Mayor Spano noted the two slides about interest costs, stating finding true costs of projects is
of importance. He stated he would like to see staff continue to look at end costs, especially in
case they decide to pursue a local option sales tax. He added he is supportive of both policy
questions, using debt and proceeding with the plan outlined. He thanked all the department
directors for their work on this and moving the levy percentage down to 8% and easing the
burden for residents.
Councilmember Brausen added he is supportive of the capital improvement plan for 2023. He
noted most cities plan 5 years out, but St. Louis Park plans 10 years out, noting the city has an
aging infrastructure. He stated it does residents well to plan accordingly into the future and
residents benefit from this.
Councilmember Brausen asked if the council is interested in adding back in the solar panels for
the fire station this year. Councilmembers Kraft, Mohamed and Budd agreed.
Mayor Spano asked if other things will need to be cut out. Ms. Schmitt stated she would work
to find other sources, not levy funds.
Ms. Keller asked if the council would like staff to explore the local option sales tax. Mayor
Spano stated he would want the missing councilmembers to weigh in.
Ms. Keller asked if staff should bring this discussion back to council. The councilmembers
agreed yes, they would like further discussion on this topic.
2. Draft ordinance regulating the sale of cannabinoid products
Mr. Hoffman presented the report. He noted changes to the draft ordinance and fees regulating
the sale of cannabinoid products,
Mr. Hoffman stated the process for the license would involve the applicant completing an
application, where it would be reviewed by staff, and the police would perform a background
City council meeting of January 3, 2023 (Item No. 4c) Page 4
Title: Special study session minutes of October 3, 2022
check. If needed, the applicant would then be contacted if there were a concern. Staff would
discuss any potential denial as an internal check and balance review. If there was a denial, there
would also be a formal administrative hearing appeal process with the city manager.
Councilmember Brausen appreciated the work done on this, but noted he is still concerned if
anyone will apply for a license given the fees. He noted, however, he will support this proposed
ordinance.
Councilmember Mohamed added she is happy to see the fees were lowered, as well as the
eligibility from five years to three years. She noted there seems to be some miscommunication
with residents and the communities of color lack of access to licenses like this. She noted
several residents asked her if this is only for BIPOC community members.
Mr. Mattick stated anyone who qualifies for the license can apply and no caps are on the
number of licenses and there are no set asides for certain people or groups.
Councilmember Mohamed stated the conversations with neighbors were around equity and
intentionality and recognizing how past political policies continue to affect our systems today
and how can we address any barriers. She stated she wanted to clarify this.
Councilmember Mohamed asked why this licensing is not done for tobacco and alcohol. Mr.
Hoffman explained there are state requirements around alcohol adding background checks are
also required for tobacco. Mr. Mattick stated there is guidance from the state on certain
background checks, and the council could reexamine those decisions in the future regarding
alcohol and tobacco.
Councilmember Kraft asked what will cause ineligibility. Chief Harcey noted the reduction from
five to three years for eligibility as well as looking at the crimes and if they were of a serious
nature. He added they looked at the need for a possession felony charge level, and being very
clear on this, as they could be disqualifying.
Councilmember Kraft stated as a parent of high school students, he looks at this with mixed
feelings because marijuana can impact young brains when looking at the research. He hopes to
be able to keep this out of the hands of young people but does agree it needs to be legal versus
being on the illegal market. He stated he is supportive of this, but it may make sense to review
it in six months versus a year, and he would suggest that.
Councilmember Budd asked if dropping the number of tests targeted, was there any
consideration if the retailer was also the manufacturer of the product and keeping test volumes
higher for those. Mr. Hoffman stated if someone had a license and was the manufacturer, and
they had a violation, then the penalty would be more severe, with a larger fine and suspension
or revocation.
Councilmember Budd asked if this would cause fees to be raised. Mr. Hoffman stated yes
especially if additional testing were being done.
City council meeting of January 3, 2023 (Item No. 4c) Page 5
Title: Special study session minutes of October 3, 2022
Councilmember Budd asked if there is a liquor store exclusion. Mr. Mattick stated the state of
Minnesota has said infused products are not eligible to be sold at liquor stores; however, some
are selling them, and that could impact their liquor licenses.
Councilmember Budd asked where the felony charge level was mentioned in the ordinance.
Chief Harcey stated it is in the ordinance on section 4-74, on page five. Councilmember Budd
stated she is in support of this.
Mayor Spano stated he will support this also; however, agreed with comments of
Councilmember Kraft, while noting the reality is that this is already out there, so the city
moving forward with this regulation does provide a framework to monitor this. He appreciated
the work on the fee structure and providing a process.
Councilmember Brausen noted the written report shows that every city department is coming
in under budget which is impressive.
Communications/meeting check-in (verbal)
Ms. Keller noted the early voting for the state general election has begun in the council
chambers.
Mayor Spano and former city manager Tom Harmening will be traveling to Oregon to present
on the city’s retreat and relational work done in St. Louis Park.
The meeting adjourned at 8:42 p.m.
Written Reports
3. August 2022 monthly financial report.
______________________________________ ______________________________________
Melissa Kennedy, city clerk Jake Spano, mayor
Meeting: City council
Meeting date: January 3, 2023
Minutes: 4d
Unofficial minutes
City council special study session
St. Louis Park, Minnesota
Oct. 17, 2022
The meeting convened at 7:43 p.m.
Councilmembers present: Mayor Jake Spano, Tim Brausen, Sue Budd, Lynette Dumalag, Larry
Kraft, and Margaret Rog
Councilmembers absent: Nadia Mohamed
Staff present: City Manager (Ms. Keller), Deputy City Manager (Ms. Walsh), City Attorney (Mr.
Mattick), Community Development Director (Ms. Barton), Communications and Technology
Director (Ms. Smith), Elections and Civic Engagement Coordinator (Mr. Sund), Planning
Manager (Mr. Walther)
1. 2023 Draft legislative priorities
Mr. Sund presented the discussion. The policy question is: Does the council agree with the
proposed additions and amendments to the 2023 legislative priorities?
New legislative priorities that were added this year include
• Adult use cannabis
• Increased aircraft noise
• Open meeting law
• State and local cybersecurity grant program
• Emergency housing assistance
Councilmember Brausen appreciated the additional priorities and the improvements made
including to the open meeting law policy position that now includes remote participation. He
added he would like to see the open meeting law applied to state budget discussions in the
same way it is to other governments, and he is very supportive of this.
Councilmember Budd thanked staff for their work, noting she was happy to see the additions as
well.
Mayor Spano stated the city is part of an organization that works on airplane noise issues,
adding they are trying to get some action going using this document as well.
Councilmember Dumalag stated she is happy to see the inclusion of urban forest management
funding.
Councilmember Rog stated these get better each year and she was happy to see the national
popular vote interstate compact, the Minnesota health plan, and the open meeting law
requests.
City council meeting of January 3, 2023 (Item No. 4d) Page 2
Title: Special study session minutes of October 17, 2022
Councilmember Kraft stated he has been involved in the Minnesota climate caucus for years
and St. Louis Park does this process of weighing in very well because of our priorities. He stated
this document is helpful.
Councilmember Kraft stated he would also like to see an addition of urban forest and asking the
legislature for funds to manage urban forest renewal in general. He asked if the city makes it
clear that we want the legislature to unlock matching funds from the IRA and IIJA.
Ms. Keller stated this could be talked about with legislators on what is needed, versus that
being a priority.
Councilmember Kraft stated he appreciates the aircraft noise being included. He noted fuel
economy could be mentioned as well in this regard. He added regulation of herbicides and
pesticides noting a policy proposal giving cities the ability to regulate them from a list that is
controlled at the state level, noting he would like to see this added to the priorities.
Ms. Keller stated if there are changes, council can decide, and staff can take that back to make
changes. These include the urban forest, fuel economy concerns, and regulation and local
control of chemicals used by homeowners on their lawns.
It was the consensus of the council to include these three additional items.
Mayor Spano noted he has heard from residents that are feeling disconnected from local
government. He stated the open meeting law changes being looked at bring the city in line with
technology. He added city records retention will be kept in perpetuity, but the amount of time
staff spends managing this is not reasonable any longer.
2. Housing and neighborhood-oriented development system introduction
Ms. Barton presented the staff report.
Councilmember Rog asked how these conversations will be linked in a systems approach and
who will keep council on track with the systems. Ms. Barton stated this all ties under the
housing and neighborhood development priorities, and any policy decisions will be reflected in
the staff report and tie the discussions to the overall system.
Councilmember Rog stated she was asked by several residents about these discussions around
housing and neighborhood development. Ms. Keller stated staff can develop something to send
to residents in advance of all systems discussions.
Councilmember Kraft agreed and stated that is an interesting idea and communicating that to
folks is a good thing to do.
Mayor Spano stated these discussions have in the past been included in social media. Ms. Keller
stated she will bring this information to the communications department.
City council meeting of January 3, 2023 (Item No. 4d) Page 3
Title: Special study session minutes of October 17, 2022
Councilmember Rog noted tree canopy and tree preservation and asked if they would be part
of these systems discussions. Ms. Barton stated that is not part if this discussion, but it could be
a discussion as a part of another system.
Councilmember Brausen stated he is fine with the systems discussion and is interested in tree
canopy discussion as well, along with listening sessions with the public. He stated this will need
to be communicated to homeowners, and perhaps it will be a stand-alone project.
Councilmember Dumalag added she agrees, and perhaps public arts requirements could also be
included in systems discussions, as well as green space. Ms. Barton stated that public art will be
discussed as part of this system.
Councilmember Budd noted the 30% AMI goals for Met Council and asked when that might be
discussed. Ms. Barton stated it would come up in the inclusionary housing policy discussions, as
well as during the TIF discussion.
Councilmember Rog noted the Nov. 14 discussion and asked what zoning changes are being
referred to. Ms. Barton stated it will include brick on buildings, set back requirements with wine
and beer sales, and other issues that have come up over the last 6-9 months.
Councilmember Rog noted inclusionary zoning within the comp plan and asked if this will be
part of the conversation. Ms. Barton stated that is a conversation within the planning
commission, and how to implement those land use changes.
Mr. Walther stated the planning commission will discuss this in 2022 and 2023, looking at
studies related to zoning code changes. He noted they are on track, but behind schedule from
last year.
Councilmember Rog referenced walkable neighborhoods related to zoning and asked what
changes might be discussed in these policy discussions, related to businesses in residential
neighborhoods. Ms. Barton stated the neighborhood livability discussion will be a first step and
then we will get actionable items from that discussion.
Councilmember Kraft stated he is excited for this conversation but is disappointed it will not
include single family zoning.
Mayor Spano added he is also excited about these discussions. He stated housing is typically
always on our agenda for discussion and he looks forward to more.
Councilmember Kraft noted the written reports housing budget overview. He asked about the
projection of a $2.75 million balance in the affordable housing trust fund at the end of 2022,
and the budget requested for 2023 is $3.08 million. He noted there is a gap here that needs to
be met.
Ms. Barton stated this is correct, but there has not been discussion yet on what is coming into
the trust fund in 2023.
City council meeting of January 3, 2023 (Item No. 4d) Page 4
Title: Special study session minutes of October 17, 2022
Councilmember Kraft noted the recommended fund balances from Ehlers on the housing rehab
fund and the affordable housing trust fund. He stated he does not understand having a $5
million balance unused on an ongoing basis. He added having these fund balances were not
clear with prior discussions and having that much sitting in affordable housing trust funds.
Ms. Barton stated some of these funds would be used for projects such as NOAH multifamily
landtrust project, which requires a large balance for matching funds. And having a healthy fund
balance allows the city to take advantage of unplanned opportunities as they arise, such as
strategic acquisitions. She added other projects run out of the rehab fund cannot be funded
out of the affordable housing trust fund.
Councilmember Budd asked if there was a NOAH project in the works. Ms. Barton stated they
are looking at properties currently, but nothing has come before council yet.
Councilmember Kraft stated he understands this but to have this fund balance in there always
does not feel correct.
Councilmember Brausen stated he disagrees and takes the advice of Ehlers, adding this helps
the city have funding for other infrastructure projects as needed. He noted this is a
recommendation at this point, but he is willing to discuss it further in the future.
Communications/meeting check-in (verbal)
The meeting adjourned at 8:50 p.m.
Written Reports
3. 2023 housing budget overview
4. Future Federal Aviation Agency (FAA) implementation of NextGen program at the
Minneapolis St. Paul International airport (MSP)
______________________________________ ______________________________________
Melissa Kennedy, city clerk Jake Spano, mayor
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5a
Executive summary
Title: Approval of city disbursements
Recommended action: Motion to accept for filing city disbursement claims for the period of
November 26 through December 23, 2022.
Policy consideration: Does the city council desire to approve city disbursements in accordance
with Section 6.11 – Disbursements – How Made, of the City’s Charter?
Summary: The Finance Division prepares this report on a monthly basis for the city council to
review and approve. The attached reports show both City disbursements paid by physical
check and those by wire transfer or Automated Clearing House (ACH) when applicable.
Financial or budget considerations: Review and approval of the information follows the city’s
charter and provides another layer of oversight to further ensure fiscal stewardship.
Strategic priority consideration: Not applicable.
Supporting documents: City disbursements
Prepared by: Huy Le, accounting specialist
Reviewed by: Melanie Schmitt, finance director
Approved by: Kim Keller, city manager
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Amount
ObjectVendorBU Description
701.25 AQUILA COMMONS COOPERATIVE CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
701.25
1,399.75A-1 OUTDOOR POWER INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
1,399.75
13,650.00ABDO FINANCIAL SOLUTIONS HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES
13,650.00
349.84ADAMS DUSTIN WATER UTILITY G&A GENERAL CUSTOMERS
349.84
9,045.00AFFORDABLE COMFORT MECHANICAL LLC INSURANCE FUND G&A UNINSURED LOSS
9,045.00
4,200.00ALL & BEST HOLDINGS LLC ESCROWS PMC ESCROW
4,200.00
4,000.00ALL TRAFFIC SOLUTIONS, INC.POLICE G & A OFFICE EQUIPMENT
4,000.00
7,728.00ALLIANCE MECH SRVCS INC FACILITIES MCTE G & A BUILDING MTCE SERVICE
522.00PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICES
8,250.00
1,995.50ALLIANT INC.PAVEMENT MANAGEMENT G&A GENERAL PROFESSIONAL SERVICES
1,074.50STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES
3,070.00
2,554.95ALLSTREAMIT G & A TELEPHONE
2,554.95
78.43AMAZON CAPITAL SERVICES FACILITIES MCTE G & A GENERAL SUPPLIES
94.48POLICE G & A GENERAL SUPPLIES
550.62POLICE G & A OPERATIONAL SUPPLIES
108.27POLICE G & A POLICE EQUIPMENT
476.62FIRE OPERATIONS OFFICE SUPPLIES
310.57FIRE OPERATIONS GENERAL SUPPLIES
172.12FIRE OPERATIONS OPERATIONAL SUPPLIES
65.98FIRE OPERATIONS SMALL TOOLS
810.00FIRE PREVENTION & EQUIP FUND FIRE PREVENTION SUPPLIES
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 2
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Amount
ObjectVendorBU Description
26.85TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT
2,693.94
475.00ANDERSON ALEX & MARGARET CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
475.00
2,664.85ANDERSON RACE MANAGEMENT HOLIDAY PROGRAMS OTHER CONTRACTUAL SERVICES
2,664.85
3.00ANDERSON VANESSA SEASON PASSES REFUNDS & REIMBURSEMENTS
3.00
1,062.50APPARATUSFIRE OPERATIONS GENERAL PROFESSIONAL SERVICES
1,062.50
160.48ARC DOCUMENT SOLUTIONS, LLC IT G & A EQUIPMENT MTCE SERVICE
627.90TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICE
788.38
3,895.20ASET SUPPLY AND PAPER INC FACILITIES MCTE G & A CLEANING/WASTE REMOVAL SUPPLY
3,895.20
545.00ASPEN EQUIPMENT CO GENERAL FUND BALANCE SHEET INVENTORY
545.00
2,037.27ASPEN MILLS FIRE OPERATIONS UNIFORMS
2,037.27
50.00ASSOCIATION OF MINNESOTA COUNTIES FACILITIES MCTE G & A SEMINARS/CONFERENCES/PRESENTAT
50.00
562.00ATIR ELECTRIC CORPORATION FACILITIES MCTE G & A BUILDING MTCE SERVICE
562.00
257.50AUSCO DESIGN & MARKETING BLDG & ENERGY G & A GENERAL SUPPLIES
257.50
219.50AXON ENTERPRISE, INC.MUNICIPAL BLDGS G&A IMPROVEMENTS OTHER THAN BUILDI
219.50
2,300.00BANSAI PARAS & ADRIENNE ESCROWS PMC ESCROW
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 3
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ObjectVendorBU Description
2,300.00
119.00BARNA, GUZY & STEFFEN LTD HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES
119.00
939.47BARNUM COMPANIES, INC.FACILITIES MCTE G & A BUILDING MTCE SERVICE
939.47
44.70BATTERIES PLUS BULBS POLICE G & A OPERATIONAL SUPPLIES
44.70
18,000.00BCK REAL ESTATE LLC RIGHT-OF-WAY IMPROVEMENTS OTHER THAN BUILDI
18,000.00
425.00BETH EL SYNAGOGUE RACE EQUITY & INCLUSION G&A GENERAL PROFESSIONAL SERVICES
425.00
80.00BIRNO RICK BALLFIELDS REFUNDS & REIMBURSEMENTS
80.00
160,434.77BITUMINOUS ROADWAYS INC SIDEWALK & TRAILS G&A OTHER CONTRACTUAL SERVICES
131,902.63STREET CAPITAL PROJ G & A OTHER CONTRACTUAL SERVICES
45,372.53-PAVEMENT MANAGEMENT B/S RETAINAGE PAYABLE
334,421.38PAVEMENT MANAGEMENT G&A OTHER CONTRACTUAL SERVICES
146,815.39WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
64,774.00SEWER CAPITAL PROJ G & A OTHER CONTRACTUAL SERVICES
69,102.43STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
862,078.07
150.00BLUE NET, INC.TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICE
150.00
2,635.00BLUE PEAK CONSULTING LLC FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES
2,635.00
19,195.19BOEN SUSAN INSURANCE FUND G&A UNINSURED LOSS
19,195.19
1,550.00BOLTON & MENK INC ESCROWS 3801 WOODDALE (ALDERSGATE)
141,312.26WOODDALE REHAB PROJ (TIF) G&A GENERAL PROFESSIONAL SERVICES
142,862.26
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 4
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Amount
ObjectVendorBU Description
3,200.00BORMANN CONSTRUCTION INC PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI
3,200.00
952.88BOUND TREE MEDICAL, LLC POLICE G & A OPERATIONAL SUPPLIES
153.32FIRE OPERATIONS OPERATIONAL SUPPLIES
1,106.20
1,078.45BRAUN INTERTEC CORPORATION SIDEWALK & TRAILS G&A IMPROVEMENTS OTHER THAN BUILDI
1,212.04STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES
284.75CONSTRUCTION MATERIAL GENERAL PROFESSIONAL SERVICES
7,791.63PAVEMENT MANAGEMENT G&A GENERAL PROFESSIONAL SERVICES
6,246.06WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES
725.86SEWER CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES
1,414.46STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES
18,753.25
2,654.00BREDEMUS HARDWARE COMPANY INC ADMINISTRATION G & A IMPROVEMENTS OTHER THAN BUILDI
1,124.53FACILITIES MCTE G & A BUILDING MTCE SERVICE
3,778.53
2,015.58BTR OF MINNESOTA LLC GENERAL FUND BALANCE SHEET INVENTORY
2,015.58
735.24BUSINESS ESSENTIALS COMM & MARKETING G & A OFFICE SUPPLIES
735.24
50,510.40CAMPBELL KNUTSON PROF ASSOC ADMINISTRATION G & A LEGAL SERVICES
272.00PUBLIC WORKS OPS G & A GENERAL PROFESSIONAL SERVICES
663.00DAMAGE REPAIR GENERAL PROFESSIONAL SERVICES
68.00SSD 1 G&A LEGAL NOTICES
1,411.00SIDEWALK & TRAILS G&A IMPROVEMENTS OTHER THAN BUILDI
272.00WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES
53,196.40
2,293.30CANON FINANCIAL IT G & A EQUIPMENT MTCE SERVICE
626.40TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICE
2,919.70
7,500.00CAPTIVATE MEDIA & CONSULTING BLDG & ENERGY G & A GENERAL PROFESSIONAL SERVICES
7,500.00
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 5
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ObjectVendorBU Description
10,000.00CARE RESOURCE CONNECTION FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES
10,000.00
52.09CASHMAN DANIEL WATER UTILITY G&A GENERAL CUSTOMERS
52.09
996.55CDW GOVERNMENT INC HUMAN RESOURCES RECRUITMENT
2,945.37TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT
3,941.92
48.00CENTER FOR ENERGY AND ENVIRONMENT HOUSING REHAB G & A OTHER CONTRACTUAL SERVICES
48.00
2,442.63CENTERPOINT ENERGY FACILITIES MCTE G & A HEATING GAS
1,039.41FACILITY OPERATIONS HEATING GAS
2,662.86WATER UTILITY G&A HEATING GAS
237.90REILLY G & A HEATING GAS
191.26SEWER UTILITY G&A HEATING GAS
475.83PARK MAINTENANCE G & A HEATING GAS
7,049.89
10,940.00CENTRAL PENSION FUND EMPLOYEE BENEFITS FUND BAL SHT OTHER RETIREMENT
10,940.00
168.08CENTURY LINK CELLPHONES, IPADS, ETC.TELEPHONE
168.08
225.00CHRISTOPHER STROM ARCHITECTS MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES
225.00
358.50CHUX PRINT SOLID WASTE G&A OPERATIONAL SUPPLIES
358.50
112.96CINTAS CORPORATION FACILITIES MCTE G & A OPERATIONAL SUPPLIES
43.86PUBLIC WORKS OPS G & A GENERAL SUPPLIES
157.07WATER UTILITY G&A GENERAL SUPPLIES
117.82PARK MAINTENANCE G & A GENERAL SUPPLIES
247.52REC CENTER BUILDING OPERATIONAL SUPPLIES
62.03REC CENTER BUILDING OTHER CONTRACTUAL SERVICES
79.58VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 6
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ObjectVendorBU Description
238.82VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES
1,059.66
612.00CITIZENS INDEPENDENT BANK HUMAN RESOURCES RECOGNITION
612.00
182.08COMCASTFIRE OPERATIONS EMERGENCY PREPAREDNESS
116.76CABLE TV G & A OTHER CONTRACTUAL SERVICES
43.41OTHER CITY DEPARTMENTS OTHER CONTRACTUAL SERVICES
30.35REC CENTER BUILDING OTHER CONTRACTUAL SERVICES
372.60
1,600.00CONTINENTAL RESEARCH CORP REC CENTER BUILDING GENERAL SUPPLIES
1,600.00
6,839.00CORE & MAIN LP WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
6,839.00
7,920.00COREMARKWATER UTILITY G&A OTHER IMPROVEMENT SERVICE
7,920.00
1,340.00COUGHLIN, JUDY FITNESS PROGRAMS OTHER CONTRACTUAL SERVICES
1,340.00
3,038.05CREATIVE RESOURCES ART OTHER CONTRACTUAL SERVICES
3,038.05
244.94CROWN MARKING INC.FIRE OPERATIONS UNIFORMS
40.20ORGANIZED REC G & A OFFICE SUPPLIES
285.14
1,217.96CROWN RENTAL - BURNSVILLE WESTWOOD G & A SMALL TOOLS
1,217.96
103.51CRYSTAL CLEAR INVESTMENTS, LLC WATER UTILITY G&A GENERAL CUSTOMERS
103.51
21.98CUB KNOLLWOOD POLICE G & A OTHER CONTRACTUAL SERVICES
72.53POLICE G & A MEETING EXPENSE
94.51
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 7
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Amount
ObjectVendorBU Description
1.00CULLIGANBLDG & ENERGY G & A DUE TO OTHER GOVTS
70.00BLDG & ENERGY G & A PLUMBING
71.00
375.00CUMMINGS JAN CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
375.00
1,655.07CUMMINS SALES AND SERVICE FACILITIES MCTE G & A BUILDING MTCE SERVICE
976.52WATER UTILITY G&A EQUIPMENT MTCE SERVICE
1,313.04SEWER UTILITY G&A EQUIPMENT MTCE SERVICE
3,944.63
1,917.00CUSTOM PRODUCTS & SERVICES SSD 1 G&A OTHER CONTRACTUAL SERVICES
10,633.46SSD 2 G&A OTHER CONTRACTUAL SERVICES
1,096.00SSD 3 G&A OTHER CONTRACTUAL SERVICES
1,034.00SSD #4 G&A OTHER CONTRACTUAL SERVICES
1,104.00SSD #5 G&A OTHER CONTRACTUAL SERVICES
322.00SSD #6 G&A OTHER CONTRACTUAL SERVICES
16,106.46
2,035.35CUSTOM REFRIGERATION INC FACILITIES MCTE G & A BUILDING MTCE SERVICE
2,035.35
694.75DALCO ENTERPRISES INC FACILITIES MCTE G & A CLEANING/WASTE REMOVAL SUPPLY
694.75
52.00DAML JOSH SOFTBALL REFUNDS & REIMBURSEMENTS
52.00
13.00DAUB MARY INSTRUCTIONAL SKATING LESSONS REFUNDS & REIMBURSEMENTS
13.00
1,200.00DAVEY RESOURCE GROUP PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI
1,200.00
195.00DEFORGE MADELINE INSTRUCTIONAL SKATING LESSONS SUBSCRIPTIONS/MEMBERSHIPS
195.00
4,374.36DELTA FIRE & SAFETY TX FIRE OPERATIONS REPAIRS
4,374.36
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 8
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Amount
ObjectVendorBU Description
60.00DEMING DENNIS BLDG & ENERGY G & A SUBSCRIPTIONS/MEMBERSHIPS
60.00
50.00DEPARTMENT OF LABOR & INDUSTRY WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
50.00
5,234.99DEPARTMENT OF LABOR AND INDUSTRY BLDG & ENERGY G & A DUE TO OTHER GOVTS
5,234.99
35,577.37DETRA GRETCHEN INSURANCE FUND G&A UNINSURED LOSS
35,577.37
3,648.00DIXON RALFORD BASKETBALL OTHER CONTRACTUAL SERVICES
3,648.00
13,115.50DLT SOLUTIONS INC TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICE
13,115.50
4,857.63DO-GOOD.BIZ INC COMM & MARKETING G & A POSTAGE
3,644.24COMM & MARKETING G & A PRINTING & PUBLISHING
8,501.87
90.00DOM KRISTIN PICNIC SHELTERS REFUNDS & REIMBURSEMENTS
90.00
475.00DTN, LLC.PUBLIC WORKS OPS G & A OTHER CONTRACTUAL SERVICES
475.00
72.00ECKART ESTELLA INSTRUCTIONAL SKATING LESSONS REFUNDS & REIMBURSEMENTS
72.00
140.80ECM PUBLISHERS INC ADMINISTRATION G & A LEGAL NOTICES
140.80
206.25EDINA YOUTH HOCKEY ASSOCIATION ROC ICE RENTAL (Non-Taxable)REFUNDS & REIMBURSEMENTS
206.25
2,625.00EHLERS & ASSOCIATES INC ESCROWS SATURDAY PROP (S WOOD STATION)
675.00ESCROWSSEMBLE EXCAVATING
345.002021A GO DEBT SERV G&A OTHER CONTRACTUAL SERVICES
345.002020A GO DEBT SERV G&A OTHER CONTRACTUAL SERVICES
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 9
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Amount
ObjectVendorBU Description
345.002019A GO DEBT SERV G&A OTHER CONTRACTUAL SERVICES
345.002018A GO DEBT SERV G&A OTHER CONTRACTUAL SERVICES
345.002019C TAX GO HIA REF DS G&A OTHER CONTRACTUAL SERVICES
345.002012A GO HIA DEBT SERV G&A OTHER CONTRACTUAL SERVICES
345.002019B GO DEBT SERV G&A OTHER CONTRACTUAL SERVICES
345.002017A GO DEBT SERV G&A OTHER CONTRACTUAL SERVICES
345.002014A GO DEBT SERV G&A OTHER CONTRACTUAL SERVICES
345.002016A GO DEBT SERV G&A OTHER CONTRACTUAL SERVICES
350.00LA CRT 2010C DEBT SERV G&A OTHER CONTRACTUAL SERVICES
7,100.00
.25EIDE KAROLYN BLDG & ENERGY G & A DUE TO OTHER GOVTS
78.75BLDG & ENERGY G & A PLUMBING
79.00
2,107.56ELECTRIC MOTOR REPAIR WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
2,107.56
1,105.00ELITE PROTECTIVE SERVICES INC.ADMINISTRATION G & A OTHER CONTRACTUAL SERVICES
1,105.00
20.00ELKIN, PHILLIP ENGINEERING G & A SEMINARS/CONFERENCES/PRESENTAT
38.88ENGINEERING G & A MILEAGE-PERSONAL CAR
58.88
1,743.48EMBEDDED SYSTEMS INC FIRE OPERATIONS EMERGENCY PREPAREDNESS
1,743.48
4,750.00EMPLOYEE STRATEGIES, INC.HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES
4,750.00
16,761.03ENCOMPASS INC BRIDGWALK HIA OTHER CONTRACTUAL SERVICES
16,761.03
7,535.01ENTERPRISE FM TRUST VEHICLES & EQUIPMENT G&A RENTAL EQUIPMENT
7,535.01
1,160.00ESCAPE FIRE PROTECTION LLC ADMINISTRATION G & A IMPROVEMENTS OTHER THAN BUILDI
1,160.00
977.00ESP INC PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICES
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 10
12/27/2022CITY OF ST LOUIS PARK 9:02:29R55CKS2 LOGIS400V
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Amount
ObjectVendorBU Description
977.00
876.00ESS BROTHERS & SONS INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
1,548.00STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
2,424.00
1,544.40EXPEDITION AUTOWORKS CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
1,544.40
669.46FACTORY MOTOR PARTS CO GENERAL FUND BALANCE SHEET INVENTORY
669.46
171.24FASTSIGNSNATURAL RESOURCES G & A OFFICE SUPPLIES
171.24
2,200.00FAUL PSYCHOLOGICAL PLLC HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES
2,200.00
1,988.36FERGUSON ENTERPRISES INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
1,988.36
377.70FERRELLGASREC CENTER BUILDING MOTOR FUELS
67.41VEHICLE MAINTENANCE G&A MOTOR FUELS
445.11
712.50FIDELIS SAFETY SOLUTIONS FIRE OPERATIONS EMERGENCY PREPAREDNESS
712.50
212.50FINLEY MORGAN CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
212.50
247.10FIRST ADVANTAGE HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES
247.10
5,160.00FLAGSHIP RECREATION LLC PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIES
5,160.00
141.53FRANCOUAL JOANNE NEIGHBORHOOD ASSOCIATION GRANT OTHER
141.53
141.87FRATTALLONESREC CENTER BUILDING OPERATIONAL SUPPLIES
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 11
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Amount
ObjectVendorBU Description
141.87
6,874.00FRONTIER FIRE PROTECTION INC.WOODDALE REHAB PROJ (TIF) G&A GENERAL PROFESSIONAL SERVICES
6,874.00
14,925.00GALLAGHER RISK MGMT SERVICES INC, ARTHURFINANCE G & A GENERAL PROFESSIONAL SERVICES
14,925.00
108,659.90GEISLINGER & SONS, INC.WOODDALE REHAB (TIF) BAL SHT RETAINAGE PAYABLE
1,695,389.49WOODDALE REHAB PROJ (TIF) G&A OTHER CONTRACTUAL SERVICES
1,804,049.39
10.00GERLACH STANA PLAYGROUNDS REFUNDS & REIMBURSEMENTS
10.00
194.57GLAASER JOHANNA WATER UTILITY G&A GENERAL CUSTOMERS
194.57
3.44GO PERMITS, LLC BLDG & ENERGY G & A DUE TO OTHER GOVTS
175.00BLDG & ENERGY G & A BUILDING
178.44
234.00GOES AROUND FIRE TRANSPORT LLC GENERAL REPAIR CLEANING/WASTE REMOVAL SERVICE
234.00
6,575.00GOODPOINTE TECHNOLOGY INC PAVEMENT MANAGEMENT G&A GENERAL PROFESSIONAL SERVICES
6,575.00
810.00GOPHER STATE ONE-CALL INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
810.00
740.00GOPHER STATE SEALCOAT INC PARK GROUNDS MAINTENANCE OTHER CONTRACTUAL SERVICES
740.00
811.59GRAINGER INC.WATER UTILITY G&A GENERAL SUPPLIES
103.20PARK MAINTENANCE G & A GENERAL SUPPLIES
274.92PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
1,189.71
35.74GRAYBAR ELECTRIC CO PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
35.74
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 12
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Amount
ObjectVendorBU Description
5,000.00GREAT RIVER GREENING INVASIVE PLANT MGMT/RESTORATIO OTHER CONTRACTUAL SERVICES
5,000.00
22.73GRIFFITH E WATER UTILITY G&A GENERAL CUSTOMERS
22.73
21.00GRISWOLD BETH FITNESS PROGRAMS REFUNDS & REIMBURSEMENTS
21.00
310.60GRONSETH NANCY SYSTEM REPAIR OTHER CONTRACTUAL SERVICES
310.60
534.00GYM WORKS INC FIRE OPERATIONS REPAIRS
534.00
61.89HACH CO WATER UTILITY G&A GENERAL SUPPLIES
61.89
738.63HAGEN, DENNIS POLICE G & A TRAVEL/MEETINGS
738.63
2,029.07HAMMEL GREEN & ABRAHAMSON INC FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES
2,029.07
6.00HANSEN JESSICA BASKETBALL REFUNDS & REIMBURSEMENTS
6.00
1,200.00HARDLE JANICE ESCROWS PMC ESCROW
1,200.00
24,448.20HAWKINS INC WATER UTILITY G&A OPERATIONAL SUPPLIES
24,448.20
2,065.00HDR ENGINEERING INC WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES
2,065.00
327.20HEISER, DEBRA ENGINEERING G & A SEMINARS/CONFERENCES/PRESENTAT
327.20
251.84HENNEPIN COUNTY FIRE CHIEFS ASSOCIATION FIRE OPERATIONS SUBSCRIPTIONS/MEMBERSHIPS
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 13
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Amount
ObjectVendorBU Description
251.84
21.50HENNEPIN COUNTY GOVERNMENT CENTER POLICE G & A SUBSCRIPTIONS/MEMBERSHIPS
21.50
203.00HENNEPIN COUNTY INFORMATION TECHNOLOGYIT G & A COMPUTER SERVICES
203.00
579.00-HENNEPIN COUNTY TREASURER ADMINISTRATION G & A REFUNDS & REIMBURSEMENTS
731.25ADMINISTRATION G & A GENERAL SUPPLIES
2,448.10ADMINISTRATION G & A POSTAGE
145.00POLICE G & A JAIL/DETENTION SERVICES
2,316.60FIRE OPERATIONS RADIO COMMUNICATIONS
193.05PUBLIC WORKS OPS G & A RADIO COMMUNICATIONS
193.05WATER UTILITY G&A RADIO COMMUNICATIONS
193.05SEWER UTILITY G&A RADIO COMMUNICATIONS
193.05STORM WATER UTILITY G&A RADIO COMMUNICATIONS
5,834.15
2,568.00HENNEPIN HEALTHCARE FIRE OPERATIONS TRAINING
2,568.00
846.97HIGHVIEW PLUMBING INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
30,480.00SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE
31,326.97
13,838.00HOFFMAN AND MCNAMARA NURSERY & LANDSCAPETREE REPLACEMENT TREE REPLACEMENT
5,783.21SIDEWALK & TRAILS G&A IMPROVEMENTS OTHER THAN BUILDI
11,938.03CONSTRUCTION MATERIAL OTHER CONTRACTUAL SERVICES
534.48WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
1,394.65SEWER CAPITAL PROJ G & A OTHER CONTRACTUAL SERVICES
1,227.63STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
34,716.00
197.54HOME DEPOT CREDIT SERVICES ADMINISTRATION G & A IMPROVEMENTS OTHER THAN BUILDI
169.85FACILITIES MCTE G & A GENERAL SUPPLIES
14.78RELAMPINGOTHER IMPROVEMENT SUPPLIES
1,497.26WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
612.27PARK MAINTENANCE G & A GENERAL SUPPLIES
223.65PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
133.88PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIES
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 14
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Amount
ObjectVendorBU Description
74.35PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIES
32.13SKATING RINK MAINTENANCE GENERAL SUPPLIES
8.65REC CENTER BUILDING GENERAL SUPPLIES
2,964.36
11,868.00HOUSING AUTHORITY HOUSING REHAB G & A OTHER CONTRACTUAL SERVICES
24,032.00KIDS IN THE PARK RENT ASSIST OTHER CONTRACTUAL SERVICES
35,900.00
750.00HUGHES BENJAMIN ESCROWS PMC ESCROW
750.00
10.00HUSSONG THOMAS PLAYGROUNDS REFUNDS & REIMBURSEMENTS
10.00
95.00HUYNH MEI INSTRUCTIONAL SKATING LESSONS SUBSCRIPTIONS/MEMBERSHIPS
95.00
1,750.00I.U.O.E. LOCAL NO 49 EMPLOYEE BENEFITS FUND BAL SHT UNION DUES
1,750.00
1,225.00IACPPOLICE G & A SUBSCRIPTIONS/MEMBERSHIPS
1,225.00
73.00IDZIOREK ERIC BLDG & ENERGY G & A SUBSCRIPTIONS/MEMBERSHIPS
73.00
921.26IMPACT POWER TO CONNECT WATER UTILITY G&A POSTAGE
921.27SEWER UTILITY G&A POSTAGE
921.26SOLID WASTE G&A POSTAGE
921.26STORM WATER UTILITY G&A POSTAGE
3,685.05
58.09INDELCOWATER UTILITY G&A OTHER IMPROVEMENT SERVICE
58.09
385.00INDEPENDENT BLACK DIRT CO PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIES
385.00
60.00INGCO INTERNATIONAL COMM & MARKETING G & A OTHER CONTRACTUAL SERVICES
60.00
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 15
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Amount
ObjectVendorBU Description
199.76INVER GROVE FORD GENERAL FUND BALANCE SHEET INVENTORY
199.76
2,055.00ISI SPORTS INDUSTRY INSTRUCTIONAL SKATING LESSONS SUBSCRIPTIONS/MEMBERSHIPS
2,055.00
1,259.00I-STATE TRUCK CENTER GENERAL FUND BALANCE SHEET INVENTORY
1,259.00
144.90J & F REDDY RENTS ADMINISTRATION G & A RENTAL EQUIPMENT
144.90
6,006.00J.P SCHMITZ CONSTRUCTION CO LLC WATER UTILITY G&A GENERAL SUPPLIES
69,966.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
75,972.00
11.66JERRY'S HARDWARE WATER UTILITY G&A GENERAL SUPPLIES
166.65WATER UTILITY G&A EQUIPMENT PARTS
13.49WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
10.01PARK MAINTENANCE G & A GENERAL SUPPLIES
201.81
104.16JOHN & HIROKO SHADE REFORESTATION FUND OTHER CONTRACTUAL SERVICES
104.16
1,049.84JOHNSON PAPER & SUPPLY CO.REC CENTER BUILDING GENERAL SUPPLIES
1,049.84
125.00JUDGE ERIC CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
125.00
369.92JURHS TAYLORGRACE INSTRUCTIONAL SKATING LESSONS OPERATIONAL SUPPLIES
369.92
20.00KELLY SCOTT PLAYGROUNDS REFUNDS & REIMBURSEMENTS
20.00
10.00KHAVANIN KILEY PLAYGROUNDS REFUNDS & REIMBURSEMENTS
10.00
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 16
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Amount
ObjectVendorBU Description
272.00KIDCREATE STUDIO ART OTHER CONTRACTUAL SERVICES
272.00
9,270.00KILLMER ELECTRIC CO INC INSTALLATION OTHER CONTRACTUAL SERVICES
9,270.00
5,839.15KIMLEY-HORN AND ASSOCIATES, INC.SIDEWALK & TRAILS G&A GENERAL PROFESSIONAL SERVICES
5,699.432023 MSA STREET PROJECT G&A GENERAL PROFESSIONAL SERVICES
5,540.022024 MSA STREET PROJECT G&A GENERAL PROFESSIONAL SERVICES
560.56WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES
146.81SEWER CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES
599.26STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES
18,385.23
.50KING JAIME K BLDG & ENERGY G & A DUE TO OTHER GOVTS
87.50BLDG & ENERGY G & A ELECTRICAL
88.00
2,086.25KLEIN UNDERGROUND LLC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
2,086.25
20.00KLINGENBERG DONNA PLAYGROUNDS REFUNDS & REIMBURSEMENTS
20.00
52.45KOELLER ED WATER UTILITY G&A GENERAL CUSTOMERS
52.45
858.20LAKE FOREST ASSOCIATION NEIGHBORHOOD ASSOCIATION GRANT OTHER
858.20
15,726.34LALOS DIMITRIOS AND JENNIFER INSURANCE FUND G&A UNINSURED LOSS
15,726.34
274.33LANGUAGE LINE SERVICES INC POLICE G & A OTHER CONTRACTUAL SERVICES
274.33
323.10LARSON RICHARD WATER UTILITY G&A GENERAL CUSTOMERS
323.10
5,040.00LATTA ROBERTA ESCROWS PMC ESCROW
5,040.00
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 17
12/27/2022CITY OF ST LOUIS PARK 9:02:29R55CKS2 LOGIS400V
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Amount
ObjectVendorBU Description
3,963.28LAW ENFORCEMENT LABOR SERVICES INC EMPLOYEE BENEFITS FUND BAL SHT UNION DUES
3,963.28
6,265.00LEADS ONLINE POLICE G & A OTHER CONTRACTUAL SERVICES
6,265.00
302,651.00LEAGUE OF MN CITIES INSURANCE TRUST EMPLOYEE BENEFITS FUND G&A League of MN Cities dept'l exp
302,651.00
23,322.29LEFEBVRE JIM & JOANNE INSURANCE FUND G&A UNINSURED LOSS
23,322.29
2,115.00LEGEND TECHNICAL SERVICES REILLY G & A OTHER CONTRACTUAL SERVICES
2,115.00
131.11LEHR MICHAEL WATER UTILITY G&A GENERAL CUSTOMERS
131.11
.75LENHART KELSEY BLDG & ENERGY G & A DUE TO OTHER GOVTS
75.25BLDG & ENERGY G & A ELECTRICAL
91.00BLDG & ENERGY G & A PLUMBING
167.00
130.48LIESER AMANDA NEIGHBORHOOD ASSOCIATION GRANT OTHER
130.48
425.00LIFE SAFETY SYSTEMS FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES
425.00
543.10LIFE SUPPORT INNOVATIONS FIRE OPERATIONS OPERATIONAL SUPPLIES
543.10
3.00LISA KITTLESON LLC BLDG & ENERGY G & A DUE TO OTHER GOVTS
210.00BLDG & ENERGY G & A PLUMBING
213.00
75.00LISTIAK MICHAEL PARK MAINTENANCE G & A REFUNDS & REIMBURSEMENTS
75.00
240.56LITTLE FALLS MACHINE INC GENERAL FUND BALANCE SHEET INVENTORY
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 18
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Amount
ObjectVendorBU Description
240.56
198.75LOCKGUARD LOCKSMITHS REC CENTER BUILDING BUILDING MTCE SERVICE
198.75
750.10LOCKRIDGE GRINDAL NAUEN PLLP REILLY G & A LEGAL SERVICES
750.10
258.24LOFFLERIT G & A EQUIPMENT MTCE SERVICE
258.24
1,195.00LOFFLER COMPANIES IT G & A EQUIPMENT MTCE SERVICE
1,195.00
3,400.00LOGISIT G & A OFFICE EQUIPMENT
41,072.11IT G & A COMPUTER SERVICES
14,081.00TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT
58,553.11
201.46LOMBARDI, JIM ORGANIZED REC G & A MILEAGE-PERSONAL CAR
201.46
38,522.88LOVEJOY CLIFFORD & LINDA INSURANCE FUND G&A UNINSURED LOSS
38,522.88
3,476.23LUBE-TECH & PARTNERS LLC GENERAL FUND BALANCE SHEET INVENTORY
3,476.23
214.72M G INCENTIVES ADMINISTRATION G & A MEETING EXPENSE
214.72
7,085.78MACQUEEN EQUIP CO FIRE OPERATIONS SMALL TOOLS
7,085.78
2,077.97MANAGED SERVICES INC WATER UTILITY G&A BUILDING MTCE SERVICE
2,077.97
25,597.11MANSFIELD OIL COMPANY OF GAINSVILLE, INC GENERAL FUND BALANCE SHEET INVENTORY
2,640.62REC CENTER BUILDING MOTOR FUELS
28,237.73
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 19
12/27/2022CITY OF ST LOUIS PARK 9:02:29R55CKS2 LOGIS400V
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Amount
ObjectVendorBU Description
2,365.00MARIE RIDGEWAY LICSW LLC POLICE G & A GENERAL PROFESSIONAL SERVICES
2,365.00
156.14MATHESON TRI-GAS, INC.VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
156.14
115.21MCCASHIN BRENDAN REFORESTATION FUND OTHER CONTRACTUAL SERVICES
115.21
700.00MCGRAW JOE ESCROWS PMC ESCROW
700.00
8.99MENARDSSYSTEM REPAIR OTHER IMPROVEMENT SUPPLIES
824.50PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI
279.24WATER UTILITY G&A GENERAL SUPPLIES
44.94WATER UTILITY G&A OPERATIONAL SUPPLIES
21.34WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
16.49PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
430.29WESTWOOD G & A GENERAL SUPPLIES
1,625.79
400.00METRO CHIEF FIRE OFFICERS ASSOC.FIRE OPERATIONS SUBSCRIPTIONS/MEMBERSHIPS
400.00
238.00METRO VOLLEYBALL OFFICIALS ASSOC. VOLLEYBALL OTHER CONTRACTUAL SERVICES
238.00
368,440.71METROPOLITAN COUNCIL OPERATIONS CLEANING/WASTE REMOVAL SERVICE
1,365.00STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES
369,805.71
154.00MEYERS RYAN & KRISTA REFORESTATION FUND OTHER CONTRACTUAL SERVICES
154.00
50.00MEZZENGA ANNE SOCCER REFUNDS & REIMBURSEMENTS
50.00
1,270.00MHSRC/RANGE POLICE G & A TRAINING
1,270.00
7,080.00MIDWEST GROUNDCOVER PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 20
12/27/2022CITY OF ST LOUIS PARK 9:02:29R55CKS2 LOGIS400V
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Amount
ObjectVendorBU Description
7,080.00
500.00MINIKAHDA VISTA NEIGHBORHOOD ASSN NEIGHBORHOOD ASSOCIATION GRANT OTHER
500.00
775.00MINNESOTA CHIEFS OF POLICE ASSOCIATION GENERAL FUND BALANCE SHEET PREPAID EXPENSES
193.00POLICE G & A SUBSCRIPTIONS/MEMBERSHIPS
968.00
1,042.28MINNESOTA CHILD SUPPORT PYT CTR EMPLOYEE BENEFITS FUND BAL SHT WAGE GARNISHMENTS
1,042.28
14,016.44MINNESOTA DEPT COMMERCE GENERAL FUND BALANCE SHEET CLEARING ACCOUNT
14,016.44
1,050.00MINNESOTA NATIVE LANDSCAPES PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI
1,050.00
110.00MINNESOTA POLLUTION CONTROL AGENCY SEWER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT
110.00
1,194.90MINNESOTA RECREATION & PARK ASSOC ORGANIZED REC G & A SUBSCRIPTIONS/MEMBERSHIPS
129.00ORGANIZED REC G & A TRAINING
125.00LARGE EVENTS - ADMIN FEE ADVERTISING
199.16PARK MAINTENANCE G & A SUBSCRIPTIONS/MEMBERSHIPS
199.16NATURAL RESOURCES G & A SUBSCRIPTIONS/MEMBERSHIPS
199.16WESTWOOD G & A SUBSCRIPTIONS/MEMBERSHIPS
796.62ENTERPRISE G & A SUBSCRIPTIONS/MEMBERSHIPS
2,843.00
1,299.09MINVALCO INC WATER UTILITY G&A OPERATIONAL SUPPLIES
1,299.09
1,114.52MOMENTIVE INC COMM & MARKETING G & A GENERAL PROFESSIONAL SERVICES
1,114.52
250.00MONTONYE JERRY CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
250.00
294.00MR CUTTING EDGE REC CENTER BUILDING EQUIPMENT MTCE SERVICE
294.00
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 21
12/27/2022CITY OF ST LOUIS PARK 9:02:29R55CKS2 LOGIS400V
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Amount
ObjectVendorBU Description
267.98MUSCO SPORTS LIGHTING LLC SKATING RINK MAINTENANCE GENERAL SUPPLIES
267.98
1,180.59NAPA (GENUINE PARTS CO)GENERAL FUND BALANCE SHEET INVENTORY
52.47ROUTINE MAINTENANCE EQUIPMENT PARTS
57.44WATER UTILITY G&A GENERAL SUPPLIES
33.64IRRIGATION MAINTENANCE GENERAL SUPPLIES
169.95PARK GROUNDS MAINTENANCE GENERAL SUPPLIES
28.12VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
45.86PREVENTATIVE MAINTENANCE BUILDING MTCE SERVICE
122.16GENERAL REPAIR GENERAL SUPPLIES
1,690.23
574.16ND CHILD SUPPORT DIVISION EMPLOYEE BENEFITS FUND BAL SHT WAGE GARNISHMENTS
574.16
199.90NOKOMIS SHOE SHOP FACILITIES MCTE G & A OPERATIONAL SUPPLIES
199.90
1,661.87NORTH AMERICAN SAFETY INC PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES
149.85PARK MAINTENANCE G & A OPERATIONAL SUPPLIES
1,811.72
60,000.00NORTH DAVID & JULIE INSURANCE FUND G&A UNINSURED LOSS
60,000.00
249.98NORTHERN SAFETY TECHNOLOGY INC GENERAL FUND BALANCE SHEET INVENTORY
249.98
254.99NORTHERN TOOL AND EQUIPMENT GENERAL FUND BALANCE SHEET INVENTORY
254.99
7,014.76NORTHLAND MECHANICAL CONTRACTORS INC FACILITIES MCTE G & A BUILDING MTCE SERVICE
7,014.76
87.47NORTHSTAR MAINTENANCE MANAGEMENT INC WESTWOOD G & A CONCESSION SUPPLIES
87.47
4,829.80NYSTROM PUBLISHING COMM & MARKETING G & A PRINTING & PUBLISHING
4,829.80
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 22
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Amount
ObjectVendorBU Description
2,500.00OAKWOOD PARTNERS ESCROWS PMC ESCROW
2,500.00
30.08OFFICE DEPOT HUMAN RESOURCES OFFICE SUPPLIES
407.98FACILITIES MCTE G & A GENERAL SUPPLIES
13.36POLICE G & A OFFICE SUPPLIES
83.15FIRE OPERATIONS OFFICE SUPPLIES
116.64BLDG & ENERGY G & A OFFICE SUPPLIES
156.45PUBLIC WORKS G & A OFFICE SUPPLIES
38.69PUBLIC WORKS OPS G & A OFFICE SUPPLIES
38.70WATER UTILITY G&A OFFICE SUPPLIES
38.70SOLID WASTE G&A OFFICE SUPPLIES
144.33ORGANIZED REC G & A OFFICE SUPPLIES
106.88WESTWOOD G & A OFFICE SUPPLIES
38.70VEHICLE MAINTENANCE G&A OFFICE SUPPLIES
1,213.66
120.00OFFICE OF THE SECRETARY OF STATE PUBLIC WORKS G & A SUBSCRIPTIONS/MEMBERSHIPS
120.00
10,927.78OSMEK DANIEL & VIVIAN INSURANCE FUND G&A UNINSURED LOSS
10,927.78
490.53OXYGEN SERVICE COMPANY INC FIRE OPERATIONS OPERATIONAL SUPPLIES
490.53
254.12PACE ANALYTICAL SERVICES INC REILLY G & A OTHER CONTRACTUAL SERVICES
254.12
80,000.00PAPPAS TELLY A.INSURANCE FUND G&A UNINSURED LOSS
80,000.00
.35PARADISE JEN WATER UTILITY G&A GENERAL CUSTOMERS
.35
694,442.84PARAGON BUILDERS - BRIDGEWALK BRIDGWALK HIA OTHER CONTRACTUAL SERVICES
694,442.84
24.00PETERSON LEAH INSTRUCTIONAL SKATING LESSONS REFUNDS & REIMBURSEMENTS
24.00
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 23
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Amount
ObjectVendorBU Description
39.09PILGRIM DRY CLEANERS FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES
39.09
1,432.08POMP'S TIRE SERVICE INC GENERAL FUND BALANCE SHEET INVENTORY
1,432.08
1,363.84PORTER BILL CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
1,363.84
15,000.00POSTMASTERCOMM & MARKETING G & A POSTAGE
15,000.00
339.25PRECISE MRM, LLC.PUBLIC WORKS OPS G & A OTHER CONTRACTUAL SERVICES
339.25WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
339.25SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES
339.25STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
1,357.00
3,500.00PRECISION LANDSCAPE AND TREE, INC. TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICE
23,925.00TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICE
27,425.00
189.40PREMIUM WATERS FIRE OPERATIONS OPERATIONAL SUPPLIES
189.40
456.72-PUMP & METER SERVICE VEHICLE MAINTENANCE G&A BUILDING MTCE SERVICE
461.72GENERAL REPAIR BUILDING MTCE SERVICE
5.00
24,482.00QUALITY FLOW SYSTEMS INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
32,250.00SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE
56,732.00
52.56QUICKSILVER EXPRESS COURIER HUMAN RESOURCES GENERAL SUPPLIES
84.18VEHICLE MAINTENANCE G&A POSTAGE
136.74
.08R C ELECTRIC BLDG & ENERGY G & A DUE TO OTHER GOVTS
73.55BLDG & ENERGY G & A ELECTRICAL
73.63
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 24
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Amount
ObjectVendorBU Description
53,750.00RACIALLY CONSCIOUS COLLABORATION RACE EQUITY & INCLUSION G&A GENERAL PROFESSIONAL SERVICES
53,750.00
9.66RASMUSSEN, SUE FIRE OPERATIONS FIRE PREVENTION SUPPLIES
29.00FIRE OPERATIONS SEMINARS/CONFERENCES/PRESENTAT
38.66
11,720.23RAVE WIRELESS INC E-911 PROGRAM OTHER CONTRACTUAL SERVICES
11,720.23
300.00REACH MEDIA NETWORK WESTWOOD G & A ADVERTISING
300.00
300.00RECYCLING ASSOC OF MN SOLID WASTE G&A SUBSCRIPTIONS/MEMBERSHIPS
300.00
240.98RED WING BUSINESS ADVANTAGE ACCOUNT BLDG & ENERGY G & A GENERAL SUPPLIES
240.98
16,690.92REFERRAL COLLISION INSURANCE FUND G&A UNINSURED LOSS
16,690.92
5,315.68REPUBLIC SERVICES FACILITIES MCTE G & A GARBAGE/REFUSE SERVICE
4,292.06REC CENTER BUILDING GARBAGE/REFUSE SERVICE
9,607.74
30.00RICHARDSON KEITH TENNIS REFUNDS & REIMBURSEMENTS
30.00
1.00RIDLER DBA HERO PHC BLDG & ENERGY G & A DUE TO OTHER GOVTS
70.00BLDG & ENERGY G & A ELECTRICAL
71.00
608.24RIME KATE CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
608.24
3,692.15ROBERT HALF TECHNOLOGY FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES
3,732.13BLDG & ENERGY G & A GENERAL PROFESSIONAL SERVICES
7,424.28
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 25
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Amount
ObjectVendorBU Description
90.00ROSENFIELD HAYLEY SKATEBOARD PROGRAMS REFUNDS & REIMBURSEMENTS
90.00
50.93ROSEVILLE MIDWAY FORD GENERAL FUND BALANCE SHEET INVENTORY
26,176.80VEHICLES & EQUIPMENT G&A EQUIPMENT REPLACEMENT
26,227.73
92.49SAFELITE FULFILLMENT INC GENERAL REPAIR EQUIPMENT MTCE SERVICE
92.49
3.20SALTZMAN PATRICE HALLOWEEN PARTY REFUNDS & REIMBURSEMENTS
3.20
527.58SCHINDLER ELEVATOR CORP FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES
527.58
57.88SCHUMACHER JAMIE ORGANIZED REC G & A MILEAGE-PERSONAL CAR
57.88
1,500.00SCOTT NELSON COACHING INC FIRE OPERATIONS TRAINING
1,500.00
270.00SETS DESIGN INC.POLICE G & A OPERATIONAL SUPPLIES
270.00
30,507.11SHADYWOOD TREE EXPERTS & LANDSCAPING TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICE
30,507.11
122.25SHITECHNOLOGY REPLACEMENT OFFICE EQUIPMENT
122.25
23.12SHRED-IT ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICES
671.59POLICE G & A GENERAL PROFESSIONAL SERVICES
22.09INSPECTIONSGENERAL PROFESSIONAL SERVICES
716.80
221.80SHUBEEBLDG & ENERGY G & A GENERAL SUPPLIES
221.80
1.00SIDKY RAMSES BLDG & ENERGY G & A DUE TO OTHER GOVTS
70.00BLDG & ENERGY G & A PLUMBING
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 26
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Amount
ObjectVendorBU Description
71.00
252.96SIGN SOLUTIONS USA INSTALLATION OTHER IMPROVEMENT SUPPLIES
252.96
10.00SKOGEN CATHERINE PLAYGROUNDS REFUNDS & REIMBURSEMENTS
10.00
2,046.87SLP FF ASSOC IAFF LOCAL #993 EMPLOYEE BENEFITS FUND BAL SHT UNION DUES
2,046.87
3,164.32SNYDER JENNIFER & ADAM INSURANCE FUND G&A UNINSURED LOSS
3,164.32
1,681.24SPANO, JAKE ADMINISTRATION G & A TRAVEL/MEETINGS
1,681.24
599.40SPS COMPANIES INC FACILITIES MCTE G & A GENERAL SUPPLIES
796.45WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
1,395.85
2,464.88SRF CONSULTING GROUP INC PARK IMPROVE CAPITAL PROJECT GENERAL PROFESSIONAL SERVICES
2,464.89STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES
4,929.77
612.00STANLEY ACCESS TECH LLC REC CENTER BUILDING OTHER CONTRACTUAL SERVICES
612.00
265.00STARK KYLE WATER UTILITY G&A GENERAL CUSTOMERS
265.00
1,500.00STARK MEGAN & PATRICK ESCROWS PMC ESCROW
1,500.00
86.89STEPHENS DAVID WATER UTILITY G&A GENERAL CUSTOMERS
86.89
5,700.00STRATUS BUILDING SOLUTIONS OF ST. PAUL FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES
3,260.00REC CENTER BUILDING OTHER CONTRACTUAL SERVICES
8,960.00
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 27
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Amount
ObjectVendorBU Description
6,180.00STREETLIGHT DATA ENGINEERING G & A COMPUTER SERVICES
6,180.00
21,593.70STREICHER'S POLICE G & A OPERATIONAL SUPPLIES
21,593.70
130.00SULLIVAN JACK WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES
130.00
180.50SUMMIT COMPANIES FIRE OPERATIONS REPAIRS
180.50
19,806.22SUMMIT ENVIROSOLUTIONS INC REILLY G & A GENERAL PROFESSIONAL SERVICES
19,806.22
720.50SWANSON FLO-SYSTEMS CO WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
720.50
124.00TERMINIX PROCESSING CENTER FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES
124.00
189.00TEXA TONKA TAILORING FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES
189.00
2,250.00THARP, PAUL ESCROWS PMC ESCROW
2,250.00
250.00THE MPX GROUP COMM & MARKETING G & A OFFICE SUPPLIES
2,288.43COMM & MARKETING G & A PRINTING & PUBLISHING
2,538.43
858.47THE SHERWINN WILLIAMS CO PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
858.47
175.00THE SIGN PRODUCERS INC FACILITIES MCTE G & A GENERAL SUPPLIES
175.00
140.72THE STANDARD ADMINISTRATION G & A LIFE INSURANCE
150.43ADMINISTRATION G & A LONG TERM DISABILITY
25.40RACE EQUITY & INCLUSION G&A LIFE INSURANCE
25.19RACE EQUITY & INCLUSION G&A LONG TERM DISABILITY
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 28
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Amount
ObjectVendorBU Description
70.87HUMAN RESOURCES LIFE INSURANCE
69.92HUMAN RESOURCES LONG TERM DISABILITY
82.17COMM & MARKETING G & A LIFE INSURANCE
80.51COMM & MARKETING G & A LONG TERM DISABILITY
72.52IT G & A LIFE INSURANCE
71.13IT G & A LONG TERM DISABILITY
113.41ASSESSING G & A LIFE INSURANCE
112.83ASSESSING G & A LONG TERM DISABILITY
120.40FINANCE G & A LIFE INSURANCE
123.29FINANCE G & A LONG TERM DISABILITY
299.72COMM DEV G & A LIFE INSURANCE
299.46COMM DEV G & A LONG TERM DISABILITY
82.30FACILITIES MCTE G & A LIFE INSURANCE
80.47FACILITIES MCTE G & A LONG TERM DISABILITY
1,175.13POLICE G & A LIFE INSURANCE
1,164.78POLICE G & A LONG TERM DISABILITY
140.21COMMUNICATIONS/DISPATCH LIFE INSURANCE
137.26COMMUNICATIONS/DISPATCH LONG TERM DISABILITY
590.17FIRE OPERATIONS LIFE INSURANCE
585.08FIRE OPERATIONS LONG TERM DISABILITY
331.85BLDG & ENERGY G & A LIFE INSURANCE
341.59BLDG & ENERGY G & A LONG TERM DISABILITY
48.26SUSTAINABILITY G&A LIFE INSURANCE
47.28SUSTAINABILITY G&A LONG TERM DISABILITY
87.12PUBLIC WORKS G & A LIFE INSURANCE
85.41PUBLIC WORKS G & A LONG TERM DISABILITY
242.84ENGINEERING G & A LIFE INSURANCE
250.58ENGINEERING G & A LONG TERM DISABILITY
219.58PUBLIC WORKS OPS G & A LIFE INSURANCE
214.92PUBLIC WORKS OPS G & A LONG TERM DISABILITY
36.16CABLE TV G & A LIFE INSURANCE
40.82CABLE TV G & A LONG TERM DISABILITY
21.84HOUSING REHAB G & A LIFE INSURANCE
21.48HOUSING REHAB G & A LONG TERM DISABILITY
125.98WATER UTILITY G&A LIFE INSURANCE
124.98WATER UTILITY G&A LONG TERM DISABILITY
49.53SEWER UTILITY G&A LIFE INSURANCE
48.49SEWER UTILITY G&A LONG TERM DISABILITY
46.74SOLID WASTE G&A LIFE INSURANCE
45.90SOLID WASTE G&A LONG TERM DISABILITY
94.11STORM WATER UTILITY G&A LIFE INSURANCE
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 29
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Amount
ObjectVendorBU Description
92.14STORM WATER UTILITY G&A LONG TERM DISABILITY
7,657.87EMPLOYEE BENEFITS FUND G&A LIFE INSURANCE
124.84ORGANIZED REC G & A LIFE INSURANCE
122.76ORGANIZED REC G & A LONG TERM DISABILITY
166.37PARK MAINTENANCE G & A LIFE INSURANCE
163.14PARK MAINTENANCE G & A LONG TERM DISABILITY
19.94NATURAL RESOURCES G & A LIFE INSURANCE
19.62NATURAL RESOURCES G & A LONG TERM DISABILITY
79.88WESTWOOD G & A LIFE INSURANCE
78.37WESTWOOD G & A LONG TERM DISABILITY
106.30REC CENTER SALARIES LIFE INSURANCE
104.16REC CENTER SALARIES LONG TERM DISABILITY
93.98VEHICLE MAINTENANCE G&A LIFE INSURANCE
91.87VEHICLE MAINTENANCE G&A LONG TERM DISABILITY
17,260.07
13.56THE UPS STORE WATER UTILITY G&A OPERATIONAL SUPPLIES
13.56
10.00THE WINDOW STORE HOME IMPROVEMENTS BLDG & ENERGY G & A DUE TO OTHER GOVTS
370.00BLDG & ENERGY G & A BUILDING
380.00
266.30THRIVEPASSEMPLOYEE BENEFITS FUND G&A GENERAL PROFESSIONAL SERVICES
266.30
490.50TIMESAVER OFF SITE SECRETARIAL ADMINISTRATION G & A OTHER CONTRACTUAL SERVICES
227.00COMM DEV PLANNING G & A OTHER CONTRACTUAL SERVICES
717.50
99,743.54TI-ZACK CONCRETE INC PUBLIC WORKS OPS G & A OTHER CONTRACTUAL SERVICES
5,811.04-PAVEMENT MANAGEMENT B/S RETAINAGE PAYABLE
2,104.15PAVEMENT MANAGEMENT G&A OTHER CONTRACTUAL SERVICES
14,373.13STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
110,409.78
11.64TOLL GAS & WELDING SUPPLY WATER UTILITY G&A GENERAL SUPPLIES
11.64
10.00TOUSLEY MEGHAN PLAYGROUNDS REFUNDS & REIMBURSEMENTS
10.00
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 30
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Amount
ObjectVendorBU Description
17.68TOWMASTERGENERAL FUND BALANCE SHEET INVENTORY
17.68
3,339.00TRANSPORT GRAPHICS VEHICLES & EQUIPMENT G&A MACHINERY & AUTO EQUIPMENT
3,339.00
4,180.00TREE TRUST PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
1,064.33REFORESTATIONLANDSCAPING MATERIALS
5,244.33
12.00TRESKA LAURA INSTRUCTIONAL SKATING LESSONS REFUNDS & REIMBURSEMENTS
12.00
93.63TRI-STATE BOBCAT INC GENERAL FUND BALANCE SHEET INVENTORY
93.63
1,162.00TROY RICKORD CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
1,162.00
2,987.50TWIN CITY FIREPLACE & STONE COMPANY WESTWOOD G & A OTHER CONTRACTUAL SERVICES
2,987.50
1,452.00TWIN CITY GARAGE DOOR CO FACILITIES MCTE G & A BUILDING MTCE SERVICE
1,452.00
240.00UHL CO INC FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES
2,487.01PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICES
2,727.01
845.33ULINEWATER UTILITY G&A OPERATIONAL SUPPLIES
976.19REC CENTER BUILDING GENERAL SUPPLIES
1,821.52
1.00URIBE GREGORY BLDG & ENERGY G & A DUE TO OTHER GOVTS
70.00BLDG & ENERGY G & A ELECTRICAL
71.00
856.00US AUTOFORCE GENERAL FUND BALANCE SHEET INVENTORY
856.00
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 31
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Amount
ObjectVendorBU Description
318.70USA BLUE BOOK WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
318.70
68,026.09VERIZONIT G & A DATACOMMUNICATIONS
8,156.88IT G & A EQUIPMENT MTCE SERVICE
50.04SEWER UTILITY G&A TELEPHONE
72.40CELLPHONES, IPADS, ETC.TELEPHONE
76,305.41
48.17VIKING INDUSTRIAL CTR WATER UTILITY G&A OPERATIONAL SUPPLIES
48.17
5,688.00VITAL WORKLIFE EMPLOYEE BENEFITS FUND G&A HEALTH INSURANCE
5,688.00
56.00VLASAK MICHAEL INSTRUCTIONAL SKATING LESSONS REFUNDS & REIMBURSEMENTS
56.00
150.00VORPAHL RITA HUMAN RESOURCES RECRUITMENT
150.00
363.75WATER CONSERVATION SERVICE INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
363.75
110.29WEBERT MICHAEL WATER UTILITY G&A GENERAL CUSTOMERS
110.29
1,500.00WELD PAUL STORM WATER UTILITY BAL SHEET GENERAL
1,500.00
96.00WEST ERIN YOUTH PROGRAMS REFUNDS & REIMBURSEMENTS
96.00
480.00WEST, JASON ORGANIZED REC G & A MILEAGE-PERSONAL CAR
480.00
73.00WESTPHAL NOEL BLDG & ENERGY G & A SUBSCRIPTIONS/MEMBERSHIPS
73.00
73.00WILDER JOHN BLDG & ENERGY G & A SUBSCRIPTIONS/MEMBERSHIPS
73.00
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 32
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Amount
ObjectVendorBU Description
4,707.20WILSON CLARICE ART OTHER CONTRACTUAL SERVICES
4,707.20
465.00WINDOW WORLD BLDG & ENERGY G & A BUILDING
465.00
515.00WIRTZ THERESA INSURANCE FUND G&A UNINSURED LOSS
515.00
496.53WM CORPORATE SERVICES, INC.SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES
496.53
1,100.00WOODDALE CATERED LIVING CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
1,100.00
2.49WS & D PERMIT SERVICE BLDG & ENERGY G & A DUE TO OTHER GOVTS
145.00BLDG & ENERGY G & A BUILDING
147.49
8,490.00WSB ASSOC INC ENGINEERING G & A GENERAL PROFESSIONAL SERVICES
8,490.00
28,640.05XCEL ENERGY FACILITIES MCTE G & A ELECTRIC SERVICE
25,206.20PUBLIC WORKS OPS G & A ELECTRIC SERVICE
75,768.76WATER UTILITY G&A ELECTRIC SERVICE
1,486.12REILLY G & A ELECTRIC SERVICE
48.16SEWER UTILITY G&A ELECTRIC SERVICE
672.49STORM WATER UTILITY G&A ELECTRIC SERVICE
7,586.88PARK MAINTENANCE G & A ELECTRIC SERVICE
40.37BRICK HOUSE (1324)ELECTRIC SERVICE
59.20WW RENTAL HOUSE (1322)ELECTRIC SERVICE
25,813.12REC CENTER BUILDING ELECTRIC SERVICE
165,321.35
30.00YOUNG PAIGE PLAYGROUNDS REFUNDS & REIMBURSEMENTS
30.00
100.00ZEIGLE PAUL CLIMATE INVESTMENT FUND G & A OTHER CONTRACTUAL SERVICES
100.00
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 33
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Amount
ObjectVendorBU Description
508.79ZIEGLER INC GENERAL FUND BALANCE SHEET INVENTORY
3,374.98GENERAL REPAIR EQUIPMENT MTCE SERVICE
3,883.77
Report Totals 6,065,188.02
City council meeting of January 3, 2023 (Item No. 5a)
Title: Approval of city disbursements Page 34
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5b
Executive summary
Title: Designating 2023 official newspaper
Recommended action: Motion to adopt resolution designating the St. Louis Park Sun-Sailor as
the city’s official newspaper for 2023.
Policy consideration: Does the St. Louis Park Sun-Sailor meet the requirements to be
designated as the city’s official newspaper for calendar year 2023?
Summary: MS 331A.02 and charter section 3.07 require that a legal newspaper of general
circulation be designated for publication of the city’s official proceedings and notices and such
other matters and measures as are required by law and city charter.
Sun-Sailor has become the primary source of community news in the suburbs. Copies of the
newspaper can be picked up free of charge at city hall, the Rec Center, the library, and various
other locations throughout the city. Content can also be accessed via their website and
residents have the option to subscribe for home delivery.
Basis of recommendation:
1. The paper is easily accessible via the internet, thereby providing citywide coverage of
legal notices and other city government issues to residents.
2. The paper has served well as the official newspaper for many years.
3. The paper has expressed a desire to continue to provide this service.
4. All legal notices are posted on Sun-Sailor’s website at no additional charge.
5. Notarized affidavits of each publication are provided at no additional charge.
Rate changes for 2023:
2022 2023
First Insertion $11.90 per column inch $12.20 per column inch
Subsequent insertions $7.00 per column inch $7.20 per column inch
Financial or budget considerations: Annually this service costs around $15,000.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Letter from Adams Publishing Group
Prepared by: Chase Peterson-Etem, deputy city clerk
Reviewed by: Cheyenne Brodeen, administrative services director
Approved by: Cindy Walsh, deputy city manager
Page 2 City council meeting of January 3, 2023 (Item No. 5b)
Title: Designating 2023 official newspaper
Resolution No. 23-____
Resolution designating the St. Louis Park Sun-Sailor
as the official newspaper for calendar year 2023
Whereas, MS 331A.02 and charter section 3.07 require that a legal newspaper of general
circulation be designated for publication of the city’s official proceedings and notices and such
other matters and measures as are required by law and city charter; and
Whereas, the St. Louis Park Sun-Sailor is a duly qualified medium of legal publication;
Now therefore be it resolved that the St. Louis Park city council hereby designates the St.
Louis Park Sun-Sailor as the city’s official newspaper for calendar year 2023.
Reviewed for administration: Adopted by the City Council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
EAST CENTRAL MINNESOTA
December 5,2022
City of St.Louis Park
City Council
5005 Minnetonka Boulevard
St. Louis Park,MN 55416
Dear City Council Members:
Please accept the following bid from the St.Louis Park Sun Sailor for legal newspaper designation for
the City of St.Louis Park.This newspaper is qualified by the State of Minnesota as a legal newspaper
under Minnesota Statutes Section 331A.02,Subd.1.
The following rate structure for legals is effective January 1,2023:
First insertion:$12.20 per column inch
Subsequent insertions:$7 .20 per column inch
Characters per inch:320
Lines per inch:9
A notarized affidavit will be provided for each notice published.A $20 charge will be assessed on legal
notices that require typing.All published legal notices are posted on the Sun Sailor website at no
additional charge.
The Sun Sailor is published weekly on Thursdays.The deadline is 2:00 p.m.on Thursday for publication
the following Thursday.Early deadlines apply the week of a holiday.Please email legal notices to
publicnotice@apgecm .com.
Thank you for considering the Sun Sailor as the official newspaper for the City of St. Louis Park for the
upcoming year.We appreciate the opportunity to serve the needs of your community.
Sincerely,
•.s f..st..
Adams Publishing Group
Legal Notice Department Manager
763-691-6001
10917 VALLEY VIEW ROAD,EDEN PRAIRIE,MN 55344 •952-392-6844 •SAILOR.MNSUN.COM
City council meeting of January 3, 2023 (Item No. 5b)
Title: Designating 2023 official newspaper Page 3
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5c
Executive summary
Title: 2023 city council meeting dates
Recommended action: Motion to adopt resolution declaring 2023 city council meeting dates.
Policy consideration: The St. Louis Park City Council Rules and Procedures require city council
to set and approve meeting dates each year.
Summary: The city council's policy is to not meet on New Year's Day, Martin Luther King Day,
President's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Christmas Day,
Rosh Hashanah, Yom Kippur, Passover, Eid al-Fitr, Eid al-Adha and Juneteenth. For New Year's
Day, Christmas Day, and Yom Kippur, this includes the evening before the observance. For Rosh
Hashanah and Passover, this includes the evening before the observance and the first and
second evenings of the observance. For Eid al-Fitr and Eid al-Adha, the date varies annually and
includes the evening before.
Regular meetings will be held on the first and third Mondays of each month at 6:30 p.m. Study
sessions will be held on the second and every other fourth Monday of each month at 6:30 p.m.,
unless otherwise noted on Exhibit A. A schedule of all meetings and recognized holidays is on
display at city hall on the 1st floor bulletin board, on the city website, or upon request to the city
clerk’s office. Meetings can be canceled or rescheduled at any time, provided council meets at
least once per month.
Current policy states that when the meeting date falls on a holiday, the meeting will be
scheduled on the next succeeding day that is not a holiday, unless another day has been
designated in advance. If the Tuesday is also a holiday, the meeting is moved to the same hour
on the next succeeding Monday that is not a holiday. Council also has the discretion to move
the meeting to the Wednesday following the first two evenings of each holiday observance if
deemed necessary.
Financial or budget considerations: Not applicable.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Exhibit A – 2023 city council meeting dates
Prepared by: Melissa Kennedy, city clerk
Reviewed by: Cheyenne Brodeen, administrative services director
Approved by: Cindy Walsh, deputy city manager
City council meeting of January 3, 2023 (Item No. 5c) Page 2
Title: 2023 city council meeting dates
Resolution No. 23-____
Resolution declaring city council meeting dates
Whereas, the St. Louis Park City Council Rules and Procedures require council to
annually declare its public meetings for the year, and
Whereas, the city council takes holidays into consideration when declaring public
meetings and has chosen to not meet on New Year's Day, Martin Luther King Day, President's
Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Christmas Day, Rosh
Hashanah, Yom Kippur, Passover, Eid al-Fitr and Eid al-Adha of each year. For New Year’s Day,
Christmas Day, Yom Kippur, Eid al-Fitr and Eid al-Adha, this includes the evening before the
holiday. For Rosh Hashanah and Passover, this includes the evening before the holiday and the
first and second evenings of the holiday, and
Whereas, regular meetings will be held on the first and third Mondays of each month at
6:30 p.m. and study sessions will be held on the second and every other fourth Mondays of
each month at 6:30 p.m., unless otherwise noted on Exhibit A. If the meeting date falls on a
holiday, the meeting will be scheduled on the next succeeding day that is not a holiday, unless
another day has been designated in advance. Regular meetings can be canceled or rescheduled
at any time, provided council meets at least once per month, and
Whereas, the city council recognizes that not all religious holidays are included in this
resolution and the council makes it known that reasonable accommodation will be made for
religious reasons when notified by an applicant or a member of the public,
Now, therefore be it resolved that the city council of St. Louis Park has reviewed Exhibit
A and declares those dates to be the public meeting dates of the city council.
Reviewed for administration: Adopted by the City Council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Exhibit A 2023 city council meeting dates
JANUARY 2023
Jan. 3, 2023* Regular 6:30 p.m. St. Louis Park City Hall New Year’s Day
Jan. 9, 2023 Study session 6:30 p.m. St. Louis Park City Hall
Jan. 10, 2023 Council
vacancy
interviews
5:30 p.m. St. Louis Park City Hall
Jan.17, 2023* Regular 6:30 p.m. St. Louis Park City Hall Martin Luther King Day
Jan. 23, 2023 Council
vacancy
interviews
5:30 p.m. St. Louis Park City Hall
Jan. 30, 2023 No meeting N/A No meeting – 5th Monday
FEBRUARY 2023
Feb. 6, 2023 Regular 6:30 p.m. St. Louis Park City Hall
Feb.13, 2023 Study session 6:30 p.m. St. Louis Park City Hall
Feb. 21, 2023* Regular 6:30 p.m. St. Louis Park City Hall President’s Day
Feb. 27, 2023 Study session 6:30 p.m. St. Louis Park City Hall
MARCH 2023
March 6, 2023 Regular 6:30 p.m. St. Louis Park City Hall
March 13, 2023 Study session 6:30 p.m. St. Louis Park City Hall
March 20, 2023 Regular 6:30 p.m. St. Louis Park City Hall
APRIL 2023
April 3, 2023 Regular 6:30 p.m. St. Louis Park City Hall
April 10, 2023 Study session 6:30 p.m. St. Louis Park City Hall Local Board of Appeals
and Equalization #1
April 17, 2023 Regular 6:30 p.m. St. Louis Park City Hall
April 24, 2023 Study session 6:30 p.m. St. Louis Park City Hall Local Board of Appeals
and Equalization #2
MAY 2023
May 1, 2023 Regular 6:30 p.m. St. Louis Park City Hall
May 8, 2023 Study session 6:30 p.m. St. Louis Park City Hall
May 15, 2023 Regular 6:30 p.m. St. Louis Park City Hall
May 29, 2023 No meeting N/A No meeting – 5th Monday (Memorial Day)
JUNE 2023
June 5, 2023 Regular 6:30 p.m. St. Louis Park City Hall
June 12, 2023 Study session 6:30 p.m. St. Louis Park City Hall
June 20, 2023* Regular 6:30 p.m. St. Louis Park City Hall Juneteenth
June 26, 2023 Study session 6:30 p.m. St. Louis Park City Hall
City council meeting of January 3, 2023 (Item No. 5c)
Title: 2023 city council meeting dates Page 3
July 3, 2023 No meeting N/A No meeting – Independence Day
July 10, 2023 Study session 6:30 p.m. St. Louis Park City Hall
July 17, 2023 Regular 6:30 p.m. St. Louis Park City Hall
July 24, 2023 Study session 6:30 p.m. St. Louis Park City Hall
July 31, 2023 No meeting N/A No meeting – 5th Monday
AUGUST 2023
August 7, 2023 Regular 6:30 p.m. St. Louis Park City Hall
August 14, 2023 Study session 6:30 p.m. St. Louis Park City Hall
August 21, 2023 Regular 6:30 p.m. St. Louis Park City Hall
August 28, 2023 Study session 6:30 p.m. St. Louis Park City Hall
SEPTEMBER 2023
Sept. 5, 2023* Regular 6:30 p.m. St. Louis Park City Hall Labor Day
Sept. 11, 2023 Study session 6:30 p.m. St. Louis Park City Hall
Sept. 18, 2023 Regular 6:30 p.m. St. Louis Park City Hall
Sept. 26, 2023 No meeting N/A No meeting - Yom Kippur
OCTOBER 2023
Oct. 2, 2023 Regular 6:30 p.m. St. Louis Park City Hall
Oct. 9, 2023 Study session 6:30 p.m. St. Louis Park City Hall
Oct. 16, 2023 Regular 6:30 p.m. St. Louis Park City Hall
Oct. 23, 2023 Study session 6:30 p.m. St. Louis Park City Hall
Oct. 30, 2023 No meeting N/A No meeting – 5th Monday
NOVEMBER 2023
Nov. 6, 2023 Regular 6:30 p.m. St. Louis Park City Hall
Nov. 13, 2023 Study session 6:30 p.m. St. Louis Park City Hall
Nov. 20, 2023 Regular 6:30 p.m. St. Louis Park City Hall
Nov. 27, 2023 Study session 6:30 p.m. St. Louis Park City Hall
DECEMBER 2023
Dec. 4, 2023 Regular
meeting
6:30 p.m. St. Louis Park City Hall
Dec. 11, 2023 Study session 6:30 p.m. St. Louis Park City Hall
Dec. 18, 2023 Regular
meeting
6:30 p.m. St. Louis Park City Hall
Dec. 26, 2023 No meeting N/A No meeting
JULY 2023
City council meeting of January 3, 2023 (Item No. 5c)
Title: 2023 city council meeting dates Page 4
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5d
Executive summary
Title: Resolution appointing councilmembers to the office of mayor pro tem for 2023
Recommended action: Motion to adopt resolution appointing councilmembers to the office of
mayor pro tem for the 2023 calendar year.
Policy consideration: Is this action consistent with city council practices and procedures?
Summary: Minnesota State Statute section 412.121 states that at the first meeting held each
year the council shall appoint the councilmembers who will serve as mayor pro tem to perform
the duties of the mayor during disability or absence, or, in the case of a vacancy in the office of
mayor, until a successor has been appointed or elected.
In 2014 the council approved amendments to “Council Rules and Procedures” relating to the
appointment of the mayor pro tem. Resolution No. 14-034 states, “councilmembers appointed
as mayor pro tem will serve a four-month term beginning in January of each year, with the
appointments made on a rotating basis based upon seniority. For councilmembers elected at the
same time, seniority is based on alphabetical order of last name. All councilmembers willing to
serve as mayor pro tem shall be appointed to a term before the rotation starts again with the
most senior member. In the absence of the mayor and mayor pro tem, the most senior available
councilmember will serve as “acting mayor pro tem”.
Because there is currently a vacancy on the council for the office of councilmember at large A,
the next most senior member was moved up in the rotation for 2023. The person appointed to
fill the vacancy will join the rotation in 2024 and will be named in the resolution that is adopted
in January, 2024.
Proposed mayor pro tem rotation for 2023
Councilmember Office Date of Office Rotation
1 Margaret Rog Ward One 1-2-2018 Jan. - April 2023
2 Nadia Mohamed At Large B 1-6-2020 May - Aug. 2023
3 Tim Brausen Ward Four 1-6-2014 Sept. - Dec. 2023
Projected mayor pro tem rotation for 2024
Councilmember Office Date of Office Rotation
1 Lynette Dumalag Ward Two 11-2-2020 Jan. - Apr. 2024
2 Sue Budd Ward Three 1-3-2022 May - Aug. 2024
3 TBD At Large A TBD Sept. - Dec. 2024
Financial or budget considerations: None.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Prepared by: Melissa Kennedy, city clerk
Approved by: Cindy Walsh, deputy city manager
City council meeting of January 3, 2023 (Item No. 5d) Page 2
Title: Resolution appointing councilmembers to the office of mayor pro tem for 2023
Resolution No. 23-_____
Resolution appointing councilmembers to the office of mayor pro tem for the
year 2023
Whereas Minnesota State Statute Section 412.121 requires cities to choose each year an
acting mayor from the council members; and
Whereas St. Louis Park Home Rule Charter Section 2.06 states the acting mayor (mayor
pro tem) shall perform the duties of mayor in case of the mayor’s disability, absence from the
city, or in case of vacancy in the office of mayor until a successor is appointed and qualified; and
Whereas councilmembers appointed as mayor pro tem serve a four-month term
beginning in January of each year, with the appointments made on a rotating basis based upon
seniority, or for councilmembers elected at the same time, seniority is based on alphabetical
order of last name; and
Whereas, in the absence of the mayor and mayor pro tem, the most senior available
councilmember will serve as acting mayor pro tem, and if a councilmember is unable to or
chooses not to complete their term as mayor pro tem, the next councilmember in the rotation
will complete the term and continue to serve their term as scheduled; and
Whereas, the council has carefully reviewed the qualifications of all members and has
considered the desires of the residents and the welfare of the city as a whole,
Now therefore be it resolved by the St. Louis Park City Council that the following councilmembers
are hereby appointed to the position of mayor pro tem of the City of St. Louis Park and shall serve
in that capacity until duly elected successors are appointed by the city council:
Councilmember Term of Appointment
Margaret Rog January – April 2023
Nadia Mohamed May – August 2023
Tim Brausen September – December 2023
Reviewed for administration: Adopted by the city council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5e
Executive summary
Title: Resolution approving Delegated Contract Process Agreement with MnDOT
Recommended action: Motion to adopt resolution approving the agency agreement between
the Minnesota Department of Transportation and the City of St. Louis Park.
Policy consideration: Does the City Council wish to use Federal Funds to pay for transportation
projects?
Summary: The city constructs transportation projects that are financed either in whole or in
part by federal funds. These federal funds typically provide a substantial portion of the project
funding. Recent examples of this include the Dakota-Edgewood Trail Bridge project.
When using federal funds on city projects, specific rules and procedures must be followed. One
of these rules is that the receipt and disbursement of the funds will be provided by the State
Agency serving that area or type of work being performed. In the case of transportation
projects, the Minnesota Department of Transportation (MnDOT) acts as the city’s agent. This is
in accordance with Minnesota State Statute §161.36. When the city advertises, accepts bids,
awards contracts, administers the contract, and makes payments on federal aid projects, there
is a process and certain requirements to fulfill, which is the same for every federal aid project.
MnDOT refers to this as the Delegated Contract Process (DCP).
An agency agreement spells out the DCP duties of the local agency and the state agency. These
agency agreements use the same boilerplate language for every federal aid project. Instead of
preparing agreements for each individual federal aid project the city may undertake, a single
agreement will be used that will cover all future federal aid projects. This is one of the methods
MnDOT takes to streamline the delivery of transportation projects. This agreement is updated
every 4 years.
The City Attorney has reviewed this agreement and has no suggestions for changes.
Financial or budget considerations: None.
Strategic priority consideration: St. Louis Park is committed to providing a variety of options for
people to make their way around the city comfortably, safely and reliably.
Supporting documents: Resolution
MnDOT Agreement 1052090
Prepared by: Marina Lee, engineering office assistant
Reviewed by: Debra Heiser, engineering director
Approved by: Kim Keller, city manager
City council meeting of January 3, 2023 (Item No. 5e) Page 2
Title: Resolution approving Delegated Contract Process Agreement with MnDOT
Resolution No. 23-____
Resolution authorizing the execution of an
agency agreement with the
Minnesota Department of Transportation
providing for the Commissioner of Transportation
to act as the city’s agent in accepting federal aid funds
for transportation-related projects
Be it resolved, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of
Transportation be appointed as Agent of the City of St. Louis Park to accept as its agent, federal
aid funds which may be made available for eligible transportation-related projects.
Be it further resolved, the Mayor and the City Manager are hereby authorized and
directed for and on behalf of the City of St. Louis Park to execute and enter into an agreement
with the Commissioner of Transportation prescribing the terms and conditions of said federal
aid participation as set forth and contained in “Minnesota Department of Transportation
Agency Agreement No. 1052090“, a copy of which said agreement was before the City Council
and which is made a part hereof by reference.
Reviewed for administration: Adopted by the City Council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
MnDOT Contract No. 1052090
Updated November 7, 2022 1
STATE OF MINNESOTA
AGENCY AGREEMENT
for
FEDERAL PARTICIPATION IN CONSTRUCTION
This Agreement is entered into by and between City of Saint Louis Park (“Local Government”) and the State of
Minnesota acting through its Commissioner of Transportation (“MnDOT”).
RECITALS
1.Pursuant to Minnesota Statutes Section 161.36, the Local Government desires MnDOT to act as the Local
Government’s agent in accepting federal funds on the Local Government’s behalf for the construction,
improvement, or enhancement of transportation financed either in whole or in part by Federal Highway
Administration (“FHWA”) federal funds, hereinafter referred to as the “Project(s)”; and
2.This Agreement is intended to cover all federal aid projects initiated by the Local Government and therefore has
no specific State Project number associated with it, and
2.1. The Assistance Listing Number (ALN) is 20.205, 20.224, 20.933 or another Department of Transportation
ALN as listed on SAM.gov and
2.2. This project is for construction, not research and development.
2.3. MnDOT requires that the terms and conditions of this agency be set forth in an agreement.
AGREEMENT TERMS
1.Term of Agreement; Prior Agreement
1.1. Effective Date. This Agreement will be effective on the date that MnDOT obtains all required signatures
under Minn. Stat. §16C.05, Subd. 2. This Agreement will remain effective until it is superseded or
terminated pursuant to section 14.
1.2. Prior Agreement. This Agreement supersedes the prior agreement between the parties, MnDOT Contract
Number 1030096.
2.Local Government’s Duties
2.1. Designation. The Local Government designates MnDOT to act as its agent in accepting federal funds on its
behalf made available for the Project(s). Details on the required processes and procedures are available on
the State Aid Website.
2.2. Staffing.
2.2.1. The Local Government will furnish and assign a publicly employed and licensed engineer, (“Project
Engineer"), to be in responsible charge of the Project(s) and to supervise and direct the work to be
performed under any construction contract let for the Project(s). In the alternative, where the Local
Government elects to use a private consultant for construction engineering services, the Local
Government will provide a qualified, full‐time public employee of the Local Government to be in
responsible charge of the Project(s). The services of the Local Government to be performed hereunder
may not be assigned, sublet, or transferred unless the Local Government is notified in writing by
MnDOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law. This
City council meeting of January 3, 2023 (Item No. 5e)
Title: Resolution approving Delegated Contract Process Agreement with MnDOT Page 3
MnDOT Contract No. 1052090
2
written consent will in no way relieve the Local Government from its primary responsibility for
performance of the work.
2.2.2. During the progress of the work on the Project(s), the Local Government authorizes its Project
Engineer to request in writing specific engineering and/or technical services from MnDOT, pursuant to
Minnesota Statutes Section 161.39. Such services may be covered by other technical service
agreements. If MnDOT furnishes the services requested, and if MnDOT requests reimbursement, then
the Local Government will promptly pay MnDOT to reimburse the state trunk highway fund for the full
cost and expense of furnishing such services. The costs and expenses will include the current MnDOT
labor additives and overhead rates, subject to adjustment based on actual direct costs that have been
verified by audit. Provision of such services will not be deemed to make MnDOT a principal or co‐
principal with respect to the Project(s).
2.3. Pre‐letting. The Local Government will prepare construction contracts in accordance with Minnesota law
and applicable Federal laws and regulations.
2.3.1. The Local Government will solicit bids after obtaining written notification from MnDOT that the FHWA
has authorized the Project(s). Any Project(s) advertised prior to authorization without permission will
not be eligible for federal reimbursement.
2.3.2. The Local Government will prepare the Proposal for Highway Construction for the construction
contract, which will include all federal‐aid provisions supplied by MnDOT.
2.3.3. The Local Government will prepare and publish the bid solicitation for the Project(s) as required by
state and federal laws. The Local Government will include in the solicitation the required language for
federal‐aid construction contracts as supplied by MnDOT. The solicitation will state where the
proposals, plans, and specifications are available for the inspection of prospective bidders and where
the Local Government will receive the sealed bids.
2.3.4. The Local Government may not include other work in the construction contract for the authorized
Project(s) without obtaining prior notification from MnDOT that such work is allowed by FHWA.
Failure to obtain such notification may result in the loss of some or all of the federal funds for the
Project(s). All work included in a federal contract is subject to the same federal requirements as the
federal project.
2.3.5. The Local Government will prepare and sell the plan and proposal packages and prepare and
distribute any addenda, if needed.
2.3.6. The Local Government will receive and open bids.
2.3.7. After the bids are opened, the Local Government will consider the bids and will award the bid to the
lowest responsible bidder or reject all bids. If the construction contract contains a goal for
Disadvantaged Business Enterprises (DBEs), the Local Government will not award the bid until it has
received certification of the Disadvantaged Business Enterprise participation from the MnDOT Office
of Civil Rights.
2.3.8. The Local Government must disclose in writing any potential conflict of interest to the Federal
awarding agency or MnDOT in accordance with applicable FHWA policy.
2.4. Contract Administration.
2.4.1. The Local Government will prepare and execute a construction contract with the lowest responsible
bidder, hereinafter referred to as the “Contractor,” in accordance with the special provisions and the
latest edition of MnDOT’s Standard Specifications for Construction when the contract is awarded and
all amendments thereto. All contracts between the Local Government and third parties or
subcontractors must contain all applicable provisions of this Agreement, including the applicable
City council meeting of January 3, 2023 (Item No. 5e)
Title: Resolution approving Delegated Contract Process Agreement with MnDOT Page 4
MnDOT Contract No. 1052090
3
federal contract clauses, which are identified in Appendix II of 2 CFR 200, Uniform Administrative
Requirements, Cost Principles and Audit Requirements for Federal Awards, and as identified in Section
18 of this Agreement.
2.4.2. The Project(s) will be constructed in accordance with the plans, special provisions, and standard
specifications of each Project. The standard specifications will be the latest edition of MnDOT
Standard Specifications for Highway Construction and all amendments thereto. The plans, special
provisions, and standard specifications will be on file at the Local Government Engineer’s Office. The
plans, special provisions, and specifications are incorporated into this Agreement by reference as
though fully set forth herein.
2.4.3. The Local Government will furnish the personnel, services, supplies, and equipment necessary to
properly supervise, inspect, and document the work for the Project(s). The services of the Local
Government to be performed hereunder may not be assigned, sublet, or transferred unless the Local
Government is notified in writing by MnDOT that such action is permitted under 23 CFR 1.33 and 23
CFR 635.105 and state law. This written consent will in no way relieve the Local Government from its
primary responsibility for performance of the work.
2.4.4. The Local Government will document quantities in accordance with the guidelines set forth in the
Construction Section of the Electronic State Aid Manual that are in effect at the time the work was
performed.
2.4.5. The Local Government will test materials in accordance with the Schedule of Materials Control in
effect at the time each Project was let. The Local Government will notify MnDOT when work is in
progress on the Project(s) that requires observation by the Independent Assurance Inspector, as
required by the Independent Assurance Schedule.
2.4.6. The Local Government may make changes in the plans or the character of the work, as may be
necessary to complete the Project(s), and may enter into Change Order(s) with the Contractor. The
Local Government will not be reimbursed for any costs of any work performed under a change order
unless MnDOT has notified the Local Government that the subject work is eligible for federal funds
and sufficient federal funds are available.
2.4.7. The Local Government will request approval from MnDOT for all costs in excess of the amount of
federal funds previously approved for the Project(s) prior to incurring such costs. Failure to obtain
such approval may result in such costs being disallowed for reimbursement.
2.4.8. The Local Government will prepare reports, keep records, and perform work so as to meet federal
requirements and to enable MnDOT to collect the federal aid sought by the Local Government.
Required reports are listed in the MnDOT State Aid Manual, Delegated Contract Process Checklist,
available from MnDOT’s authorized representative. The Local Government will retain all records and
reports and allow MnDOT or the FHWA access to such records and reports for six years.
2.4.9. Upon completion of the Project(s), the Project Engineer will determine whether the work will be
accepted.
2.5. Limitations.
2.5.1. The Local Government will comply with all applicable Federal, State, and local laws, ordinances, and
regulations.
2.5.2. Nondiscrimination. It is the policy of the Federal Highway Administration and the State of Minnesota
that no person in the United States will, on the grounds of race, color, or national origin, be excluded
from participation in, be denied the benefits of, or be subjected to discrimination under any program
or activity receiving Federal financial assistance (42 U.S.C. 2000d). Through expansion of the mandate
City council meeting of January 3, 2023 (Item No. 5e)
Title: Resolution approving Delegated Contract Process Agreement with MnDOT Page 5
MnDOT Contract No. 1052090
4
for nondiscrimination in Title VI and through parallel legislation, the proscribed bases of discrimination
include race, color, sex, national origin, age, and disability. In addition, the Title VI program has been
extended to cover all programs, activities and services of an entity receiving Federal financial
assistance, whether such programs and activities are Federally assisted or not. Even in the absence of
prior discriminatory practice or usage, a recipient in administering a program or activity to which this
part applies is expected to take affirmative action to assure that no person is excluded from
participation in, or is denied the benefits of, the program or activity on the grounds of race, color,
national origin, sex, age, or disability. It is the responsibility of the Local Government to carry out the
above requirements.
2.5.3. Utilities. The Local Government will treat all public, private or cooperatively owned utility facilities
which directly or indirectly serve the public and which occupy highway rights of way in conformance
with 23 CFR 645 “Utilities”, which is incorporated herein by reference.
2.6. Maintenance. The Local Government assumes full responsibility for the operation and maintenance of any
facility constructed or improved under this Agreement.
3. MnDOT’s Duties
3.1. Acceptance. MnDOT accepts designation as Agent of the Local Government for the receipt and disbursement
of federal funds and will act in accordance herewith.
3.2. Project Activities.
3.2.1. MnDOT will make the necessary requests to the FHWA for authorization to use federal funds for the
Project(s) and for reimbursement of eligible costs pursuant to the terms of this Agreement.
3.2.2. MnDOT will provide to the Local Government copies of the required Federal‐aid clauses to be included
in the bid solicitation and will provide the required Federal‐aid provisions to be included in the Proposal
for Highway Construction.
3.2.3. MnDOT will review and certify the DBE participation and notify the Local Government when certification
is complete. If certification of DBE participation (or good faith efforts to achieve such participation)
cannot be obtained, then Local Government must decide whether to proceed with awarding the
contract. Failure to obtain such certification will result in the Project becoming ineligible for federal
assistance, and the Local Government must make up any shortfall.
3.2.4. MnDOT will provide the required labor postings.
3.3. Authority. MnDOT may withhold federal funds, where MnDOT or the FHWA determines that the Project(s)
was not completed in compliance with federal requirements.
3.4. Inspection. MnDOT, the FHWA, or duly authorized representatives of the state and federal government will
have the right to audit, evaluate and monitor the work performed under this Agreement. The Local
Government will make all books, records, and documents pertaining to the work hereunder available for a
minimum of six years following the closing of the construction contract.
4. Time
4.1. The Local Government must comply with all time requirements described in this Agreement. In the
performance of this Agreement, time is of the essence.
4.2. The period of performance is defined as beginning on the date of federal authorization and ending on the
date defined in the federal financial system or federal agreement (“end date”). No work completed after
the end date will be eligible for federal funding. Local Government must submit all contract close out
paperwork to MnDOT at least twenty‐four months prior to the end date.
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MnDOT Contract No. 1052090
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5. Payment
5.1. Cost. The entire cost of the Project(s) is to be paid from federal funds made available by the FHWA and by
other funds provided by the Local Government. The Local Government will pay any part of the cost or
expense of the Project(s) that is not paid by federal funds. MnDOT will receive the federal funds to be paid
by the FHWA for the Project(s), pursuant to Minnesota Statutes § 161.36, Subdivision 2. MnDOT will
reimburse the Local Government, from said federal funds made available to each Project, for each partial
payment request, subject to the availability and limits of those funds.
5.2. Indirect Cost Rate Proposal/Cost Allocation Plan. If the Local Government seeks reimbursement for indirect
costs and has submitted to MnDOT an indirect cost rate proposal or a cost allocation plan, the rate proposed
will be used on a provisional basis. At any time during the period of performance or the final audit of a
Project, MnDOT may audit and adjust the indirect cost rate according to the cost principles in 2 CFR Part
200. MnDOT may adjust associated reimbursements accordingly.
5.3. Reimbursement. The Local Government will prepare partial estimates in accordance with the terms of the
construction contract for the Project(s). The Project Engineer will certify each partial estimate. Following
certification of the partial estimate, the Local Government will make partial payments to the Contractor in
accordance with the terms of the construction contract for the Project(s).
5.3.1. Following certification of the partial estimate, the Local Government may request reimbursement for
costs eligible for federal funds. The Local Government’s request will be made to MnDOT and will
include a copy of the certified partial estimate.
5.3.2. Upon completion of the Project(s), the Local Government will prepare a final estimate in accordance
with the terms of the construction contract for the Project(s). The Project Engineer will certify the
final estimate. Following certification of the final estimate, the Local Government will make the final
payment to the Contractor in accordance with the terms of the construction contract for the
Project(s).
5.3.3. Following certification of the final estimate, the Local Government may request reimbursement for
costs eligible for federal funds. The Local Government’s request will be made to MnDOT and will
include a copy of the certified final estimate along with the required records.
5.3.4. Upon completion of the Project(s), MnDOT will perform a final inspection and verify the federal and
state eligibility of all payment requests. If the Project is found to have been completed in accordance
with the plans and specifications, MnDOT will promptly release any remaining federal funds due the
Local Government for the Project(s). If MnDOT finds that the Local Government has been overpaid,
the Local Government must promptly return any excess funds.
5.3.5. In the event MnDOT does not obtain funding from the Minnesota Legislature or other funding source,
or funding cannot be continued at a sufficient level to allow for the processing of the federal aid
reimbursement requests, the Local Government may continue the work with local funds only, until
such time as MnDOT is able to process the federal aid reimbursement requests.
5.4. Matching Funds. Any cost sharing or matching funds required of the Local Government in this Agreement
must comply with 2 CFR 200.306.
5.5. Federal Funds. Payments under this Agreement will be made from federal funds. The Local Government is
responsible for compliance with all federal requirements imposed on these funds and accepts full financial
responsibility for failure to comply with any federal requirements including, but not limited to, 2 CFR Part
200. If, for any reason, the federal government fails to pay part of the cost or expense incurred by the Local
Government, or in the event the total amount of federal funds is not available, the Local Government will be
responsible for any and all costs or expenses incurred under this Agreement. The Local Government further
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Title: Resolution approving Delegated Contract Process Agreement with MnDOT Page 7
MnDOT Contract No. 1052090
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agrees to pay any and all lawful claims arising out of or incidental to the performance of the work covered
by this Agreement in the event the federal government does not pay the same.
5.6. Closeout. The Local Government must liquidate all obligations incurred under this Agreement for each
Project and submit all financial, performance, and other reports as required by the terms of this Agreement
and the Federal award at least twenty‐four months prior to the end date of the period of performance for
each Project. MnDOT will determine, at its sole discretion, whether a closeout audit is required prior to final
payment approval. If a closeout audit is required, final payment will be held until the audit has been
completed. Monitoring of any capital assets acquired with funds will continue following project closeout.
6. Conditions of Payment. All services provided by Local Government under this Agreement must be performed to
MnDOT’s satisfaction, as determined at the sole discretion of MnDOT’s Authorized Representative, and in
accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Local
Government will not receive payment for work found by MnDOT to be unsatisfactory or performed in violation of
federal, state, or local law.
7. Authorized Representatives
7.1. MnDOT's Authorized Representative is:
Name: Kristine Elwood, or her successor.
Title: State Aid Engineer
Phone: 651‐366‐4831
Email: Kristine.elwood@state.mn.us
MnDOT’s Authorized Representative has the responsibility to monitor Local Government’s performance and
the authority to accept the services provided under this Agreement. If the services are satisfactory,
MnDOT's Authorized Representative will certify acceptance on each invoice submitted for payment.
7.2. The Local Government’s Authorized Representative is:
Name: Deb Heiser or their successor.
Title: Saint Louis Park City Engineer
Phone: 952‐924‐2551
Email: dheiser@stlouispark.org
If the Local Government’s Authorized Representative changes at any time during this Agreement, the Local
Government will immediately notify MnDOT.
8. Assignment Amendments, Waiver, and Agreement Complete
8.1. Assignment. The Local Government may neither assign nor transfer any rights or obligations under this
Agreement without the prior written consent of MnDOT and a fully executed Assignment Agreement,
executed and approved by the same parties who executed and approved this Agreement, or their successors
in office.
8.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original agreement, or
their successors in office.
8.3. Waiver. If MnDOT fails to enforce any provision of this Agreement, that failure does not waive the provision
or MnDOT’s right to subsequently enforce it.
8.4. Agreement Complete. This Agreement contains all negotiations and agreements between MnDOT and the
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MnDOT Contract No. 1052090
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Local Government. No other understanding regarding this Agreement, whether written or oral, may be used
to bind either party.
8.5. Severability. If any provision of this Agreement, or the application thereof, is found to be invalid or
unenforceable to any extent, the remainder of the Agreement, including all material provisions and the
application of such provisions, will not be affected and will be enforceable to the greatest extent permitted
by the law.
8.6. Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using
electronic signatures and converting original documents to electronic records.
8.7. Certification. By signing this Agreement, the Local Government certifies that it is not suspended or
debarred from receiving federal or state awards.
9. Liability and Claims
9.1. Tort Liability. Each party is responsible for its own acts and omissions and the results thereof to the extent
authorized by law and will not be responsible for the acts and omissions of any others and the results
thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnDOT liability.
9.2. Claims. The Local Government acknowledges that MnDOT is acting only as the Local Government’s agent
for acceptance and disbursement of federal funds, and not as a principal or co‐principal with respect to the
Project. The Local Government will pay any and all lawful claims arising out of or incidental to the Project
including, without limitation, claims related to contractor selection (including the solicitation, evaluation,
and acceptance or rejection of bids or proposals), acts or omissions in performing the Project work, and any
ultra vires acts. To the extent permitted by law, the Local Government will indemnify, defend (to the
extent permitted by the Minnesota Attorney General), and hold MnDOT harmless from any claims or costs
arising out of or incidental to the Project(s), including reasonable attorney fees incurred by MnDOT. The
Local Government’s indemnification obligation extends to any actions related to the certification of DBE
participation, even if such actions are recommended by MnDOT.
10. Audits
10.1. Under Minn. Stat. § 16C.05, Subd.5, the books, records, documents, and accounting procedures and
practices of the Local Government, or any other party relevant to this Agreement or transaction, are subject
to examination by MnDOT and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of
six years from the end of this Agreement, receipt and approval of all final reports, or the required period of
time to satisfy all state and program retention requirements, whichever is later. The Local Government will
take timely and appropriate action on all deficiencies identified by an audit.
10.2. All requests for reimbursement are subject to audit, at MnDOT’s discretion. The cost principles outlined in 2
CFR 200.400‐.476 will be used to determine whether costs are eligible for reimbursement under this
Agreement.
10.3. If Local Government expends $750,000 or more in Federal Funds during the Local Government’s fiscal year,
the Local Government must have a single audit or program specific audit conducted in accordance with 2
CFR Part 200.
11. Government Data Practices. The Local Government and MnDOT must comply with the Minnesota Government
Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by MnDOT under this Agreement, and as it
applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local
Government under this Agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data
referred to in this clause by either the Local Government or MnDOT.
12. Workers Compensation. The Local Government certifies that it is in compliance with Minn. Stat. §176.181, Subd.
2, pertaining to workers’ compensation insurance coverage. The Local Government’s employees and agents will
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Title: Resolution approving Delegated Contract Process Agreement with MnDOT Page 9
MnDOT Contract No. 1052090
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not be considered MnDOT employees. Any claims that may arise under the Minnesota Workers’ Compensation
Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission
on the part of these employees are in no way MnDOT’s obligation or responsibility.
13. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice‐of‐law provisions, governs
this Agreement. Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate
state or federal court with competent jurisdiction in Ramsey County, Minnesota.
14. Termination; Suspension
14.1. Termination by MnDOT. MnDOT may terminate this Agreement with or without cause, upon 30 days
written notice to the Local Government. Upon termination, the Local Government will be entitled to
payment, determined on a pro rata basis, for services satisfactorily performed.
14.2. Termination for Cause. MnDOT may immediately terminate this Agreement if MnDOT finds that there has
been a failure to comply with the provisions of this Agreement, that reasonable progress has not been
made, that fraudulent or wasteful activity has occurred, that the Local Government has been convicted of a
criminal offense relating to a state agreement, or that the purposes for which the funds were granted have
not been or will not be fulfilled. MnDOT may take action to protect the interests of MnDOT of Minnesota,
including the refusal to disburse additional funds and/or requiring the return of all or part of the funds
already disbursed.
14.3. Termination for Insufficient Funding. MnDOT may immediately terminate this Agreement if:
14.3.1. It does not obtain funding from the Minnesota Legislature; or
14.3.2. If funding cannot be continued at a level sufficient to allow for the payment of the services covered
here. Termination must be by written or fax notice to the Local Government. MnDOT is not
obligated to pay for any services that are provided after notice and effective date of termination.
However, the Local Government will be entitled to payment, determined on a pro rata basis, for
services satisfactorily performed to the extent that funds are available. MnDOT will not be assessed
any penalty if the Agreement is terminated because of the decision of the Minnesota Legislature, or
other funding source, not to appropriate funds. MnDOT will provide the Local Government notice of
the lack of funding within a reasonable time of MnDOT’s receiving that notice.
14.4. Suspension. MnDOT may immediately suspend this Agreement in the event of a total or partial government
shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the
Local Government during a period of suspension will be deemed unauthorized and undertaken at risk of
non‐payment.
15. Data Disclosure. Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Local Government consents
to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax
identification number, already provided to MnDOT, to federal and state tax agencies and state personnel involved
in the payment of state obligations. These identification numbers may be used in the enforcement of federal and
state tax laws which could result in action requiring the Local Government to file state tax returns and pay
delinquent state tax liabilities, if any.
16. Fund Use Prohibited. The Local Government will not utilize any funds received pursuant to this Agreement to
compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however
organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction
applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a
subcontractor, or as an equipment or material supplier. This restriction does not prevent the Local Government
from utilizing these funds to pay any party who might be disqualified or debarred after the Local Government’s
contract award on this Project.
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Title: Resolution approving Delegated Contract Process Agreement with MnDOT Page 10
MnDOT Contract No. 1052090
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17. Discrimination Prohibited by Minnesota Statutes §181.59. The Local Government will comply with the provisions
of Minnesota Statutes §181.59 which requires that every contract for or on behalf of the State of Minnesota, or
any county, city, town, township, school, school district or any other district in the state, for materials, supplies or
construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor
for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or
vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the
United States or resident aliens who are qualified and available to perform the work to which the employment
relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or
intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being
hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on
account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may
be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or
any other person authorized to contracts for employment, and all money due, or to become due under the
contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement.
18. Federal Contract Clauses
18.1. Appendix II 2 CFR Part 200. The Local Government agrees to comply with the following federal
requirements as identified in 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, and agrees to pass through these requirements to its subcontractors and
third‐party contractors, as applicable. In addition, the Local Government shall have the same meaning as
“Contractor” in the federal requirements listed below.
18.1.1. Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount
determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations
Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal
remedies in instances where contractors violate or breach contract terms, and provide for such
sanctions and penalties as appropriate.
18.1.2. All contracts in excess of $10,000 must address termination for cause and for convenience by the
non‐Federal entity including the manner by which it will be effected and the basis for settlement.
18.1.3. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts
that meet the definition of “federally assisted construction contract” in 41 CFR Part 60‐1.3 must
include the equal opportunity clause provided under 41 CFR 60‐1.4(b), in accordance with Executive
Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964‐1965 Comp.,
p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal
Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal
Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
18.1.4. Davis‐Bacon Act, as amended (40 U.S.C. 3141‐3148). When required by Federal program legislation,
all prime construction contracts in excess of $2,000 awarded by non‐Federal entities must include a
provision for compliance with the Davis‐Bacon Act (40 U.S.C. 3141‐3144, and 3146‐3148) as
supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions
Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with
the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less
than the prevailing wages specified in a wage determination made by the Secretary of Labor. In
addition, contractors must be required to pay wages not less than once a week. The non‐Federal
entity must place a copy of the current prevailing wage determination issued by the Department of
Labor in each solicitation. The decision to award a contract or subcontract must be conditioned
upon the acceptance of the wage determination. The non‐Federal entity must report all suspected
or reported violations to the Federal awarding agency. The contracts must also include a provision
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for compliance with the Copeland “Anti‐Kickback” Act (40 U.S.C. 3145), as supplemented
by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public
Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”).
The Act provides that each contractor or subrecipient must be prohibited from inducing, by any
means, any person employed in the construction, completion, or repair of public work, to give up
any part of the compensation to which he or she is otherwise entitled. The non‐Federal entity must
report all suspected or reported violations to the Federal awarding agency.
18.1.5. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701‐3708). Where applicable, all
contracts awarded by the non‐Federal entity in excess of $100,000 that involve the employment of
mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as
supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act,
each contractor must be required to compute the wages of every mechanic and laborer on the basis
of a standard work week of 40 hours. Work in excess of the standard work week is permissible
provided that the worker is compensated at a rate of not less than one and a half times the basic
rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40
U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be
required to work in surroundings or under working conditions which are unsanitary, hazardous or
dangerous. These requirements do not apply to the purchases of supplies or materials or articles
ordinarily available on the open market, or contracts for transportation or transmission of
intelligence.
18.1.6. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition
of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter
into a contract with a small business firm or nonprofit organization regarding the substitution of
parties, assignment or performance of experimental, developmental, or research work under that
“funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR
Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations
issued by the awarding agency.
18.1.7. Clean Air Act (42 U.S.C. 7401‐7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251‐
1387), as amended ‐ Contracts and subgrants of amounts in excess of $150,000 must contain a
provision that requires the non‐Federal award to agree to comply with all applicable standards,
orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401‐7671q) and the Federal
Water Pollution Control Act as amended (33 U.S.C. 1251‐1387). Violations must be reported to the
Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
18.1.8. Debarment and Suspension (Executive Orders 12549 and 12689) ‐ A contract award (see 2 CFR
180.220) must not be made to parties listed on the governmentwide exclusions in the System for
Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement
Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235),
“Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended,
or otherwise excluded by agencies, as well as parties declared ineligible under statutory or
regulatory authority other than Executive Order 12549.
18.1.9. Byrd Anti‐Lobbying Amendment (31 U.S.C. 1352) ‐ Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it
will not and has not used Federal appropriated funds to pay any person or organization for
influencing or attempting to influence an officer or employee of any agency, a member of Congress,
officer or employee of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must
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also disclose any lobbying with non‐Federal funds that takes place in connection with obtaining any
Federal award. Such disclosures are forwarded from tier to tier up to the non‐Federal award.
18.1.10. Local Government will comply with 2 CFR § 200.323.
18.1.11. Local Government will comply with 2 CFR § 200.216.
18.1.12. Local Government will comply with 2 CFR § 200.322.
18.2. Drug‐Free Workplace. The Local Government will comply with the Drug‐Free Workplace requirements
under subpart B of 49 C.F.R. Part 32.
18.3. Title VI/Non‐discrimination Assurances. The Local Government hereby agrees that, as a condition of
receiving any Federal financial assistance under this Agreement, it will comply with Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 U.S.C. § 2000d), related nondiscrimination statutes (i.e., 23 U.S.C. § 324,
Section 504 of the Rehabilitation Act of 1973 as amended, and the Age Discrimination Act of 1975), and
applicable regulatory requirements to the end that no person in the United States shall, on the grounds of
race, color, national origin, sex, disability, or age be excluded from participation in, be denied the benefits
of, or otherwise be subjected to discrimination under any program or activity for which the Local
Government receives Federal financial assistance.
The Local Government hereby agrees to comply with all applicable US DOT Standard Title VI/Non‐
Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E,
which can be found at: https://edocs‐
public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=11149035. If federal funds are
included in any contract, the Local Government will ensure the appendices and solicitation language within
the assurances are inserted into contracts as required. State may conduct a review of the Local
Government’s compliance with this provision. The Local Government must cooperate with State
throughout the review process by supplying all requested information and documentation to State, making
Local Government staff and officials available for meetings as requested, and correcting any areas of non‐
compliance as determined by State.
18.4. Buy America. The Local Government must comply with the Buy America domestic preferences contained
in the Build America, Buy America Act (Sections 70901‐52 of the Infrastructure Investment and Jobs
Act, Public Law 117‐58) and as implemented by US DOT operating agencies.
18.5. Federal Funding Accountability and Transparency Act (FFATA)
18.5.1. This Agreement requires the Local Government to provide supplies and/or services that are funded
in whole or in part by federal funds that are subject to FFATA. The Local Government is responsible
for ensuring that all applicable requirements, including but not limited to those set forth herein, of
FFATA are met and that the Local Government provides information to the MnDOT as required.
a. Reporting of Total Compensation of the Local Government’s Executives.
b. The Local Government shall report the names and total compensation of each of its five most
highly compensated executives for the Local Government’s preceding completed fiscal year, if
in the Local Government’s preceding fiscal year it received:
i. 80 percent or more of the Local Government’s annual gross revenues from Federal
procurement contracts and Federal financial assistance subject to the Transparency Act,
as defined at 2 CFR 170.320 (and subawards); and
ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts), and Federal financial assistance subject to the Transparency Act (and
subawards); and
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iii. The public does not have access to information about the compensation of the
executives through periodic reports filed under section 13(a) or 15(d) of the Securities
Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue
Code of 1986. (To determine if the public has access to the compensation information,
see the U.S. Security and Exchange Commission total compensation filings at
https://www.sec.gov/answers/execomp.htm).
Executive means officers, managing partners, or any other employees in management
positions.
c. Total compensation means the cash and noncash dollar value earned by the executive during
the Local Government’s preceding fiscal year and includes the following (for more information
see 17 CFR 229.402(c)(2)):
i. Salary and bonus.
ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount
recognized for financial statement reporting purposes with respect to the fiscal year in
accordance with the Statement of Financial Accounting Standards No. 123 (Revised
2004) (FAS 123R), Shared Based Payments.
iii. Earnings for services under non‐equity incentive plans. This does not include group life,
health, hospitalization or medical reimbursement plans that do not discriminate in favor
of executives, and are available generally to all salaried employees.
iv. Change in pension value. This is the change in present value of defined benefit and
actuarial pension plans.
v. Above‐market earnings on deferred compensation which is not tax qualified.
18.5.2. Other compensation, if the aggregate value of all such other compensation (e.g. severance,
termination payments, value of life insurance paid on behalf of the employee, perquisites or
property) for the executive exceeds $10,000.
18.5.3. The Local Government must report executive total compensation described above to the MnDOT
by the end of the month during which this Agreement is awarded.
18.5.4. The Local Government will obtain a Unique Entity Identifier number and maintain this number for
the term of this Agreement. This number shall be provided to MnDOT on the plan review checklist
submitted with the plans for each Project.
18.5.5. The Local Government’s failure to comply with the above requirements is a material breach of this
Agreement for which the MnDOT may terminate this Agreement for cause. The MnDOT will not be
obligated to pay any outstanding invoice received from the Local Government unless and until the
Local Government is in full compliance with the above requirements.
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MnDOT Contract No. 1052090
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City of Saint Louis Park
Local Government certifies that the appropriate
person(s) have executed the contract on behalf of the
Local Government as required by applicable articles,
bylaws, resolutions or ordinances.
By:
Title:
Date:
By:
Title:
Date:
DEPARTMENT OF TRANSPORTATION
By:
Title:
Date:
COMMISSIONER OF ADMINISTRATION
By:
Date:
City council meeting of January 3, 2023 (Item No. 5e)
Title: Resolution approving Delegated Contract Process Agreement with MnDOT Page 15
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5f
Executive summary
Title: Final payment resolution – Alley reconstruction project – (4022-1500) – Ward 2
Recommended action: Motion to adopt Resolution accepting work and authorizing final
payment in the amount of $34,864.11 for the alley reconstruction project with G.L. Contracting,
Inc. - contract no. 64-22.
Policy consideration: Not applicable
Summary: On April 18, 2022, the city council awarded a contract in the amount of $668,896.50
to G.L. Contracting, Inc. for the 2022 alley reconstruction project. This project consisted of
reconstructing eight (8) segments of unimproved alleys with concrete pavement in the
Elmwood neighborhood. This was the fifth year of a 10-year plan to reconstruct all the gravel
and bituminous alleys in the city. To date, 32 alley segments, or 2.7 of 5.1 miles, have been
completed. There are 33 alley segments, or 2.34 miles, remaining to be improved in the next
five years.
The contractor completed this work within the contract time allowed at a final contract cost of
$690,271.56. This is $21,375.06 (3.2%) over the contract amount awarded. This is within the
planned contingency, and there are adequate funds to cover these costs. Details on the
additional contract cost are included in the discussion section of this report.
Financial or budget considerations: The cost of the work performed by the contractor under
contract no. 64-22 has been calculated as follows:
Original contract (based on estimated quantities) $668,896.50
Change orders/ extra work + $6,230.00
Cost increase/ quantity overruns + $15,145.06
Final contract cost $690,271.56 Previous payments - $655,407.45
Balance due $34,864.11
This project was included in the city’s capital improvement program (CIP) for 2022. This project
was paid for using pavement management and stormwater utility funds.
Strategic priority consideration: Not applicable.
Supporting documents: Discussion
Resolution
Prepared by: Jack Sullivan, engineering project manager
Reviewed by: Debra Heiser, engineering director
Approved by: Kim Keller, city manager
City council meeting of January 3, 2023 (Item No. 5f) Page 2
Title: Final payment resolution – Alley reconstruction project – (4022-1500) – Ward 2
Discussion
Background
On Aug. 1, 2016, the City of St. Louis Park City Council adopted Resolution 16-094, which
updated the city’s assessment policy for infrastructure improvements. The updated policy
changed the assessment for alley reconstruction from 100% assessed to benefiting property
owners to 0% assessed, with the city paying for reconstruction.
There are 21.2 miles of alleys throughout the city. At the time the resolution was passed, 16
miles had a concrete surface and met the minimum standard for an improved alley. The
remaining 5.1 miles of alleys were constructed of either asphalt or gravel and considered
unimproved. The unimproved alleys require annual maintenance to keep them serviceable.
In an effort to proactively address the unimproved alleys, the council directed staff to develop a
10-year plan to reconstruct the unimproved alleys.
The reconstruction of all unimproved alleys has the following benefits:
• Fixing drainage problems – on many of the alleys, there are areas where drainage is
blocked, or runoff drains onto private property. To address these, the alleys require
complete reconstruction.
• Reduces erosion – where drainage does work, runoff will wash silt and gravel from
the gravel alleys into our storm sewer system, ending up in our ponds, lakes and
wetlands.
• Reduces annual maintenance – reconstruction eliminates the need for our
operations staff to perform maintenance such as grading the gravel alleys and
patching potholes in the bituminous alleys.
• Improves neighborhood livability – there are times that these alleys are difficult to
traverse, resulting in challenges for all users of the alleys, including solid waste
vehicles, walkers, bicyclists and automobiles.
The 2022 alley reconstruction project included eight alley segments approximately 3,000 feet
(0.57 miles) in length in the Elmwood neighborhood (ward 2). There were 115 properties
abutting the alleys that benefited from the project. Improvements to the alley included grading,
storm sewer installation to address drainage, and an 8-inch concrete pavement.
On April 18, 2022, the city council awarded a construction contract to G.L. Contracting, Inc. in
the amount of $668,896.50 for this work. The final contract amount, $690,271.56, is 3.2% more
than the contract amount.
The increase in cost for this project is the result of the following unexpected items that came
up during construction:
• The change orders increased the cost of the contract by $6,230.00, resulting in a final
contract amount for this project of $675,123.50. While excavating, pockets of soft
subgrade were discovered; these needed to be dug out and filled with suitable material.
Also, additional work was needed to address a steep slope adjacent to an alley with a
concrete retaining wall.
• The quantity overruns resulted in a cost increase of $15,145.06, which brought the total
cost of the project to $690,271.56. These are attributed to an increase in the quantities
for driveway removal and replacement to address changes in driveway grades due to
the elevation of the new alley.
City council meeting of January 3, 2023 (Item No. 5f) Page 3
Title: Final payment resolution – Alley reconstruction project – (4022-1500) – Ward 2
This work was necessary to ensure quality infrastructure for years to come and to ensure the
driveway connections transitioned well into the new alley.
Financial or budget considerations
The final cost of the work performed by the contractor under contract no. 64-22 has been
calculated as follows:
Original contract (based on estimated quantities) $668,896.50
Change orders/ extra work + $6,230.00
Cost increase/ quantity overruns + $15,145.06
Final contract cost $690,271.56 Previous payments - $655,407.45
Balance due $34,864.11
This project was planned for and included in the city’s capital improvement program (CIP) for
2022 using Pavement management and stormwater utility as funding sources.
Due to the nature of our construction projects, unforeseen circumstances, and resident
feedback, it is not unusual to have additional work added to our projects. To address this, when
the bid is awarded, we assume a 10% contingency for all aspects of the project. The costs
detailed above represent a 3.2% increase to this project. This is within the planned contingency,
and there are adequate funds to cover these costs.
City council meeting of January 3, 2023 (Item No. 5f) Page 4
Title: Final payment resolution – Alley reconstruction project – (4022-1500) – Ward 2
Resolution No. 23-____
Resolution authorizing final payment
and accepting work for the Alley Reconstruction project
City Project No. 4022-1500
Contract No. 64-22
Be it resolved by the City Council of the City of St. Louis Park, Minnesota, as follows:
1. Pursuant to a written contract with the city dated April 18, 2022, G.L. Contracting, Inc. has
satisfactorily completed the annual alley reconstruction project, as per contract no. 64-
22.
2. The engineering director has filed her recommendations for final acceptance of the work.
3. The work completed under this contract is accepted and approved. The final contract cost
is $690,271.56.
4. The city manager is directed to make final payment in the amount of $34,864.11 on this
contract, taking the contractor's receipt in full.
Reviewed for administration: Adopted by the City Council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5g
Executive summary
Title: Retirement recognition for Community TV Coordinator John McHugh
Recommended action: Motion to adopt Resolution to recognize John McHugh for his years of
service.
Policy consideration: None.
Summary: City policy states that employees who retire or resign in good standing with over 20
years of service will be presented with a resolution from the mayor, city manager and city
council. John will be in attendance for a presentation of this resolution.
The consent item will officially adopt the resolution that honors John for his years of service.
Financial or budget considerations: Not applicable
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Resolution
Prepared by: Jacque Smith, communications and technology director
Approved by: Kim Keller, city manager
City council meeting of January 3, 2023 (Item No. 5g) Page 2
Title: Retirement recognition for Community TV Coordinator John McHugh
Resolution No. 23-____
Resolution of the
City Council of the City of St. Louis Park, Minnesota
recognizing the contributions and expressing appreciation to
Community TV Coordinator John McHugh
Whereas, John McHugh joined the City of St. Louis Park on July 1, 1988; and
Whereas, in the decades since, John has recorded thousands of hours of school district,
city and senior program concerts, events and activities that have been shared with the
community on ParkTV cable channels and YouTube;
Whereas, John attended telecommunications advisory commission and later the
community technology advisory commission meetings, always bringing his best ideas; and
Whereas, John has served as the main point of contact for residents who have concerns
about their cable service, and is masterful at bringing resolution to those concerns; and
Whereas, John is dedicated to the principles of community access television and has
helped numerous community members over the years to develop, produce and edit their own
video productions to broadcast on ParkTV; and
Whereas, John has for 15 years led a Computer Buddies group at the St. Louis Park Senior
Program, ensuring that participating seniors can access and use technology effectively; and
Whereas, John has contributed to the positive employee culture of St. Louis Park by
participating on staff committees and planning employee events.
Now therefore be it resolved that the city council of the City of St. Louis Park, Minnesota,
by this resolution and public record, would like to thank John McHugh for his great
contributions and dedicated service to the City of St. Louis Park and to wish him the best in his
retirement.
Reviewed for administration: Adopted by the City Council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5h
Executive summary
Title: Public tree removal – approve specifications and authorize advertisement for bids
Recommended action: Motion to adopt a resolution approving the final specifications and
authorizing advertisement for bids for the removal of trees on public property.
Policy consideration: Does the city council wish to continue with public tree removal?
Summary: On December 1, 2022, a Request for Quotes was emailed to 12 contractors for the
2023 Public Tree Removal contract. Four quotes were received with the lowest quote being
$200,780. Since these quotes exceeded the $175,000 bid threshold, a sealed bid process is
required. Industry reports indicated an 8% to 10% increase in contract costs for 2023. This
inflation is likely due to fuel, labor costs, and supply and demand from emerald ash borer
removals in the Twin Cities. Budget estimates were developed in June 2022, and this quoted
level of inflation was not expected.
Removal of trees on public property is required for compliance with the city’s vegetation
nuisance codes; primarily removal of diseased, insect infested, and hazard trees. Tree removal
helps keep the public safe and reduces infection/infestation in healthy trees.
Staff is suggesting the following schedule:
January 3, 2023 - City council approval of plans and authorize advertisement for bids
January 5 and 12, 2023 - Advertise for bids
Bid opening - January 19, 2023 at 10 a.m.
February 6, 2023 - City council to review bid tab report and award contract
February 7, 2023 - Route contract then begin project
Financial or budget considerations: Annual tree removal on public property of $170,000 is
included in the city’s budget. Depending on the number of diseased trees, it is possible to
exceed the budgeted amount in 2023. Staff will keep the finance director informed of possible
budget overage.
Strategic priority consideration: St. Louis Park is committed to continue to lead in
environmental stewardship.
Supporting documents: Resolution
Prepared by: Stacy M. Voelker, senior office assistant
Michael Bahe, natural resources manager
Reviewed by: Jason T. West, parks and recreation director
Approved by: Cindy Walsh, deputy city manager
City council meeting of January 3, 2023 (Item No. 5h) Page 2
Title: Public tree removal – approve specifications and authorize advertisement for bids
Resolution No. 23-___
Resolution
Approving the final specifications and authorizing bidding documents for
the removal of trees on public property
Whereas, the City Council of the City of St. Louis Park has received a report related to the
removal of trees on public property,
Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota,
that:
1. The final specifications for the removal of trees on public property, as prepared per the
Minnesota Statute, under the direction of the project manager, or designee, are
approved.
2. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
City newspaper and in relevant industry publications an advertisement for bids for the
removals under said-approved specifications. The advertisement shall appear not less
than ten (10) days prior to the date and time bids will be received in person by the
project manager and accompanied by a bid bond payable to the City for five (5) percent
of the amount of the bid.
3. The project manager, or designee, shall report the receipt of bids to the City Council
shortly after the opening date. The report shall include a tabulation of the bid results
and a recommendation to the City Council.
Reviewed for administration: Adopted by the City Council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5i
Executive summary
Title: Private property tree removal – approve specifications and authorize ad for bids
Recommended action: Motion to adopt a resolution approving the final specifications and
authorizing advertisement for bid for the removal of trees on private property.
Policy consideration: Does the city council wish to continue to provide coordinated private tree
removals?
Summary: There has been a noticeable increase in tree removals on private property primarily
due to the spike in emerald ash borer (EAB). Removals on private property using city
contractors increased from 78 in 2021 to 566 in 2022. Staff anticipates that 2023 and 2024 will
continue to have high numbers of EAB removals. Staff is recommending a two year contract to
help curb the year to year spikes in cost.
The process for tree removal on private property is as follows: The city tree inspector
condemns diseased trees through routine inspections or complaints. Property owners have the
option to use the city contractor’s price or find their own contractor to remove their tree(s).
The city is invoiced for trees removed by their contactor and costs are then invoiced to the
property owner, along with a 10% administrative fee. The majority of the time, the residents
receive a cheaper rate by choosing the city’s contractor.
Removal of trees on private land is required for compliance with the city’s vegetation nuisance
codes; primarily removal of diseased, insect infested, and hazard trees. Tree removal helps
keep the public safe and reduces infection/infestation in healthy trees.
Staff is suggesting the following schedule:
January 3, 2023 - City council approval of specifications and authorize ad for bids
January 5 and 12, 2023 - Advertise for bids
Bid opening - January 19, 2023 at 10:30 a.m.
February 6, 2023 - City council to review bid tab report and award contract
February 7, 2023 - Route contract then begin project
Financial or budget considerations: Annual tree removal is included in the city’s budget.
Expenditures are passed through to the property owners. Total contract price is expected to be
between $450,000 and $550,000.
Strategic priority consideration: St. Louis Park is committed to continue to lead in
environmental stewardship.
Supporting documents: Resolution
Prepared by: Stacy M. Voelker, senior office assistant
Michael Bahe, natural resources manager
Reviewed by: Jason T. West, parks and recreation director
Approved by: Cindy Walsh, deputy city manager
City council meeting of January 3, 2023 (Item No. 5i) Page 2
Title: Private property tree removal – approve specifications and authorize ad for bids
Resolution No. 23-___
Resolution
Approving the final specifications and authorizing bidding documents for
the removal of trees on private property
Whereas, the City Council of the City of St. Louis Park has received a report related to the
removal of trees on public property,
Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota,
that:
1. The final specifications for the removal of trees on private property, as prepared per the
Minnesota Statute, under the direction of the project manager, or designee, are
approved.
2. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
City newspaper and in relevant industry publications an advertisement for bids for the
removals under said-approved specifications. The advertisement shall appear not less
than ten (10) days prior to the date and time bids will be received in person by the
project manager and accompanied by a bid bond payable to the City for five (5) percent
of the amount of the bid.
3. The project manager, or designee, shall report the receipt of bids to the City Council
shortly after the opening date. The report shall include a tabulation of the bid results
and a recommendation to the City Council.
Reviewed for administration: Adopted by the City Council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5j
Executive summary
Title: Authorize bank signatories
Recommended action: Motion to adopt Resolution authorizing bank signatories.
Policy consideration: Does the council wish to approve the bank signatories for each bank
account?
Summary: The city has three checking accounts and a money market account at Citizens
Independent Bank. The vendor checking account has the largest number of transactions and is
used for all city vendor payments. The payroll checking account is used solely for payroll purposes
with few checks written, as all regular and seasonal city employees are paid via direct deposit.
The EDA checking account is used for EDA vendor payments and will be updated when the new
president and vice president are appointed in January. Since all of the checking accounts are non-
interest-bearing, the city also has a money market account that has been used in the past for
short term interest earning potential. There is no check writing associated with the money
market account, and all transactions are transfers between accounts or wires to and from other
city investment accounts.
Due to the change in the finance director position, staff is in the process of updating signature
cards and banking resolutions for all bank accounts. Banking procedures require Council approval
by resolution when adding or removing signers from a bank account. The following signatories
are recommended for each bank account:
City vendor and payroll checking accounts
Kimberly Keller, city manager Check signer/primary authority
Cheyenne Brodeen, administrative
services director
Check signer/primary authority
Cindy Walsh, deputy city manager Secondary authority
Premier money market account
Kimberly Keller, city manager Primary authority
Cheyenne Brodeen, administrative
services director
Primary authority
Darla Monson, senior accountant Secondary authority
Financial or budget considerations: The actions recommended will ensure that the city is
compliant with banking and audit requirements.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Prepared by: Melanie Schmitt, finance director
Reviewed by: Cheyenne Brodeen, administrative services director
Approved by: Kim Keller, city manager
City council meeting of January 3, 2023 (Item No. 5j) Page 2
Title: Authorize bank signatories
Resolution No. 23-____
Resolution authorizing bank signatories
Whereas, the City of St. Louis Park has multiple accounts at Citizens Independent Bank for
for business needs; and
Whereas, it is necessary to update the current bank signatories;
Now therefore be it resolved by the St. Louis Park City Council that approval is hereby
given to authorize the following bank signatories on the Citizens Independent Bank accounts.
City vendor checking account
Kimberly Keller, city manager
Cheyenne Brodeen, administrative services director
Cindy Walsh, deputy city manager
Payroll checking account
Kimberly Keller, city manager
Cheyenne Brodeen, administrative services director
Cindy Walsh, deputy city manager
Premier money market account
Kimberly Keller, city manager
Cheyenne Brodeen, administrative services director
Darla Monson, senior accountant
Reviewed for administration: Adopted by the City Council January 3, 2023
Kimberly Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5k
Executive summary
Title: Resolution designating official banking depositories
Recommended action: Motion to adopt Resolution designating Citizens Independent Bank and
the 4M fund as official depositories for city funds in 2023.
Policy consideration: Does the city council wish designate Citizens Independent bank and the
4M fund as the official depositories for city funds in 2023?
Summary: Each year the city council is to designate an official depository for the coming year.
The attached resolution designates Citizens Independent Bank and the 4M fund as official
depositories for the coming year. The city has used Citizens Independent Bank and the 4M fund
for a number of years.
Citizens Independent bank houses several checking accounts for the city, and issues credit cards
used by city staff. Staff works with Citizens Independent Bank when additional collateralization
is needed.
The League of Minnesota Cities has a money market fund (the 4M Fund) that has been in
existence since 1987. The 4M fund is used extensively by Minnesota Cities for cash
management. The city is using the 4M fund when receiving large deposits, as amounts are fully
collateralized by pledged securities or letter of credit provided by Federal Home Loan Bank for
amounts in excess of FDIC insurance.
Staff recommendation is to designate Citizens Independent Bank and the 4M fund as official
depositories for city funds in 2023.
Financial or budget considerations: Banking fees are included in the 2023 budget and are
minimal.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Prepared by: Melanie Schmitt, finance director
Approved by: Kim Keller, city manager
City council meeting of January 3, 2023 (Item No. 5k) Page 2
Title: Resolution designating official banking depositories
Resolution No. 23-____
Resolution designating Citizens Independent Bank and the
4M fund as official depositories for city funds in 2023
Whereas, Citizens Independent Bank and the 4M fund have been selected to be the City
of St Louis Park’s official depositories;
Whereas, State of Minnesota Statutes 118A sets forth the requirements for the
Designation of Depositories, and the insuring and/or securing of deposits;
Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota,
that:
1. That Citizens Independent Bank and the 4M Fund be designated as the city’s official
depository for 2023 for the depository and controlled disbursement accounts, with
balances not to exceed the limits of FDIC coverage or pledged collateral for those
amounts requiring collateral;
Be it further resolved that the Finance Director or the Finance Director’s designee of the
City of St Louis Park is hereby designated as the approval authority for the acceptance and
release of all collateral to be held in conjunction with city funds on deposit.
Reviewed for administration:
Adopted by the City Council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5l
Executive summary
Title: Retirement recognition for Public Service Worker Donald Struck
Recommended action: Motion to adopt Resolution to recognize Public Service Worker Don
Struck for more than 25 years of service.
Policy consideration: None at this time
Summary: City policy states that employees who retire or resign in good standing with over 20
years of service will be presented with a resolution from the mayor, city manager and the city
council. Don has chosen not to be honored with a presentation and will not be attending the
council meeting.
This consent item will officially adopt the resolution that honors Don for his years of service.
Financial or budget considerations: Not applicable.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Prepared by: Rita Vorpahl, HR director
Reviewed by: Jason Eisold, rec center manager
Approved by: Cindy Walsh, deputy city manager
City council meeting of January 3, 2023 (Item No. 5l) Page 2
Title: Donald Struck Retirement Recognition
Resolution No. 23-____
Resolution of the
City Council of the City of St. Louis Park, Minnesota
recognizing the contributions and expressing appreciation to
Public Service Worker Donald Struck
Whereas, Don Struck began his employment with the City of St. Louis Park over 25 years ago
on March 31, 1997; and
Whereas, Don has spent his career with the City of St. Louis Park in Public Works and the
Rec Center; and
Whereas, Don provided the Public Works Department with valuable knowledge in concrete
and bridge maintenance for 13 years; and
Whereas, Don has maintained the Rec Center through numerous remodels, renovations,
repairs and expansions; and
Whereas, Don has ensured over his career that hundreds of thousands of skaters, swimmers
and facility users of the Rec Center have received the highest quality of service; and
Whereas, Don will enjoy his next chapter in life by traveling, spending more time with
family, hunting, fishing and spending his winters in Florida; and
Now therefore be it resolved that the City Council of the City of St. Louis Park, Minnesota,
by this resolution and public record, would like to thank Public Service Worker Don Struck for his
great contributions and over 25 years of dedicated service to the City of St. Louis Park and wish
him the best in his retirement.
Reviewed for administration: Adopted by the City Council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: January 3, 2023
Consent agenda item: 5m
Executive summary
Title: Accept donation from Discover St. Louis Park for Jason West to attend the Sports Events
& Tourism Association (ETA) Symposium.
Recommended action: Motion to adopt a resolution approving acceptance of a monetary
donation from Discover St. Louis Park in an amount not to exceed $2,000 for flight, hotel,
transportation and per diem related expenses for Jason West, parks and recreation director, to
attend the Sports Events & Tourism Association (ETA) in Kansas City, MO on May 8 - 11, 2023.
Policy consideration: Does the city council wish to accept the gift with restrictions on its use?
Summary: State statute requires city council’s acceptance of donations. This requirement is
necessary in order to make sure the city council has knowledge of any restrictions placed on the
use of each donation prior to it being expended.
Discover St. Louis Park is graciously donating up to $2,000 for flight, hotel, transportation and
per diem related expenses for Jason West, parks and recreation director, to attend the
upcoming 2023 Sports ETA Symposium held May 8 - 11, 2023 in Kansas City, MO. Jason would
attend this event to solicit larger sporting events to St. Louis Park. Jason attended this event
for the past several years and made many connections with large event organizers; such as,
National hockey, flag football and lacrosse tournaments that have made a positive economic
impact to St. Louis Park of over $500,000 per year. The partnership between the city and
Discover St. Louis Park has proven to be extremely successful.
The city attorney has reviewed this matter. His opinion is that state law permits the payment
of such expenses by this organization, regardless of whether the funds come from primary or
secondary sources. It is treated as a gift to the city and needs to be a resolution adopted by
the city council determining that attendance at this event serves a public purpose and
accepting the gift. The resolution needs to be adopted before attendance at the conference.
Financial or budget considerations: This donation will be used toward the expenses incurred by
Jason West’s attendance to the 2023 Sports ETA Symposium held May 8 - 11, 2023 in Kansas
City, MO.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Resolution
Prepared by: Stacy M. Voelker, senior office assistant
Reviewed by: Jason T. West, parks and recreation director
Approved by: Cindy Walsh, deputy city manager
City council meeting of January 3, 2023 (Item No. 5m) Page 2
Title: Accept donation from Discover St. Louis Park for Jason West to attend the Sports Events & Tourism
Association (ETA) Symposium.
Resolution No. 23-____
Resolution accepting donation from Discover St. Louis Park for expenses for
Jason West to attend the 2023 Sports ETA Symposium
in Kansas City, MO on May 8 - 11, 2023
Whereas, The City of St. Louis Park is required by State Statute to authorize acceptance
of any donations; and
Whereas, the city council must also ratify any restrictions placed on the donation by the
donor; and
Whereas, Discover St. Louis Park will compensate up to $2,000 in costs for the city's
parks and recreation director, Jason West, to attend the 2023 Sports Events & Tourism
Association (ETA) Symposium held May 8 - 11, 2023 in Kansas City, MO; and
Now therefore be it resolved, by the City Council of the City of St. Louis Park that the
gift is hereby accepted with thanks to Discover St. Louis Park with the understanding that it will
be used for airfare, hotel and transportation incurred by Jason West to attend the 2023 Sports
Event & Tourism Association (ETA) Symposium held May 8 - 11, 2023 in Kansas City, MO.
Reviewed for Administration Adopted by the City Council January 3, 2023
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: January 3, 2023
Public hearing: 6a
Executive summary
Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4
Recommended action: Mayor to open public hearing, take public testimony, and close public
hearing. Council will be asked to act on this project at its Jan. 17 meeting.
Policy consideration: Does the city council wish to pursue the pavement rehabilitation,
sidewalk installation, and utility replacement recommended as a part of this project?
Summary: The annual Pavement Management project rehabilitates several miles of local
residential streets. In 2023, the streets to be rehabilitated are in Pavement Management Area 1
(Lenox, Oak Hill, Texa-Tonka and Eliot View neighborhoods). Street rehabilitation work consists
of replacing the existing bituminous pavement and replacing the concrete curb and gutter as
needed. Other work includes sidewalk repairs, sewer repairs and watermain replacement.
There are new sidewalk segments being proposed adjacent to multi-unit naturally occurring
affordable housing in this project.
Financial or budget considerations: This project is included in the city's 2023 capital
improvement plan (CIP) and will be paid for using franchise fees, utility funds, and general
obligation bonds (sidewalk). The total cost estimate for the project is $6,518,015.15. Additional
information on the breakdown of the funding can be found later in this report.
Strategic priority consideration: St. Louis Park is committed to providing a variety of options for
people to make their way around the city comfortably, safely and reliably.
Supporting documents: Discussion
Attachment #1 - Overall 2023 financial summary
Attachment #2 - Additional Resident Feedback
Dec. 12, 2022 Study Session Report
Prepared by: Aaron Wiesen, project engineer
Reviewed by: Debra Heiser, engineering director
Approved by: Cindy Walsh, deputy city manager
City council meeting of January 3, 2023 (Item No. 6a) Page 2
Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4
Discussion
Background
This year's project will be performed in Area 1 of the city's eight pavement management areas.
It includes work in the Lenox, Oak Hill, Texa-Tonka and Eliot View neighborhoods.
Information regarding this project was shared with the city council in a written report at the
Dec. 12 study session. The study session report, which includes recommendations for the
elements to include in this project, is attached. A summary of the information in the report:
• Description of the project scope
• Sidewalk segment matrix and recommendations
Feedback received from residents not able to attend the public hearing is attached.
Financial or budget considerations
The following table outlines the estimated project cost and anticipated funding sources for this
project.
CIP Engineer's Estimate
Construction cost $6,764,000.00 $6,518,015.15
Engineering and administration $1,016,000.00 $977,702.28
Total $7,780,000.00 $7,495,717.43
Funding Sources
Pavement management $3,775,000.00 $3,721,990.35
Water $2,639,000.00 $2,438,569.77
Stormwater $587,000.00 $697,791.14
Sanitary sewer $294,000.00 $328,749.35
General obligation bonds (sidewalks) $485,000.00 $308,616.82
Total $7,780,000.00 $7,495,717.43
Overall, the engineer's estimate is lower than CIP; however, the stormwater and sanitary sewer
costs are higher than the CIP. After reviewing the condition of the existing stormwater and
sanitary sewer manholes and catch basins, additional replacement work was identified. In
addition, utility staff identified the need to replace a section of a sanitary sewer line on Rhode
Island Avenue to address flow issues caused by no slope in the existing pipe. This work is
necessary to ensure the underground utility infrastructure will continue to serve our customers,
and we will not need to dig up the new pavement in the near future.
Sidewalks and traffic management
The actual cost for sidewalks is less than the amount in the CIP. This is the result of new
sidewalk and traffic management elements not being included at the same level as past PMP
projects. The sidewalks included in the project create new sidewalk connections for the multi-
unit naturally occurring affordable housing in this project.
This scope change was discussed by the council at the June 20, 2022 meeting, where the council
supported the staff recommendation to divert the funds for new infrastructure to complete a
City council meeting of January 3, 2023 (Item No. 6a) Page 3
Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4
citywide vulnerability assessment of the sanitary sewer and water system. This assessment will
identify potential areas in the city where mitigation should be considered, as well as area of
additional capital investment. Later in 2022, the finance director recommended that we use
utility funds to do this work instead of GO utility revenue bonds. This funding change was
factored into the overall budget process and the 2023 CIP that was approved by council.
Overall financial summary
Attached is the overall financial summary for the transportation and maintenance projects
included in the 2023 CIP. As each project is brought to the council for final approval and for bid
award, this summary will be updated to reflect the bids received. Final numbers will depend on
bids received.
Reports from the industry indicate that we should expect an 8 to 10% increase in contract costs
in 2023. This inflation is due to trucking, labor, and material costs. It should be noted that our
CIP estimates were developed in June 2022, and this level of inflation was not factored in. In
the case of this project, the engineer's estimate factors in this expected inflation and is still
within the CIP budget. This may not be the case for all 2023 CIP projects brought forward to
council for approval.
In addition to increased costs, there are still supply chain delays for construction materials
resulting in a long lead time to receive them.
Next steps
The proposed schedule for the project to facilitate construction completion in 2023:
Council public hearing Jan. 3, 2023
Council project approval Jan. 17, 2023
Council awards construction bids March 2023
Construction May to November 2023
Overall financial summary
2023 Budget
Pavement
management
(Area 1)
Concrete
replacement
Mill and
overlay
(A rea 7)
Alley
construction
Dakota Park
bridge and
sanitary sewer
4023-1000 4023-0003 4023-1200 4023-1500 2122-1806
ARPA 110,000 - - - 110,000
GO Bonds-New sidewalk construction 485,000 485,000 - - - -
Pavement management fund 5,002,250 3,775,000 82,500 654,000 490,750 -
Park improvement fund 158,226 - - - - 158,226
Stormwater 1,237,141 587,000 110,000 264,250 275,891
Water 2,639,000 2,639,000 - - - -
Sanitary sewer 719,500 294,000 - - - 425,500
Operations budget 95,000 - 95,000 - - -
Total funding 10,446,117 7,780,000 287,500 654,000 755,000 969,617
Table 1: 2023 Transportation and maintence projects funding -CIP
2023 Budget
Pavement
management
(Area 1)
Concrete
replacement
Mill and
overlay
(Area 7)
Alley
construction
Dakota Park
bridge and
sanitary sewer
2023 project
balance
4023-1000 4023-0003 4023-1200 4023-1500 2122-1806
ARPA 110,000 - - - 110,000
GO Bonds-New sidewalk construction 485,000 308,617 - - - - 176,383
Pavement management fund 5,002,250 3,721,990 - - - - 1,280,260
Park improvement fund 158,226 - - - - 158,226
Stormwater 1,237,141 697,791 - - 539,350
Water 2,639,000 2,438,570 - - - - 200,430
Sanitary sewer 719,500 328,749 - - - 390,751
Operations budget 95,000 - - - - - 95,000
Total funding 10,446,117 7,495,718 - - - - 2,950,399
engineer's
estimate
Table 2: 2023 Transportation and maintence projects funding - actual
City council meeting of January 3, 2023 (Item No. 6a)
Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4 Page 4
Attachment #1
Additional Resident Feedback
City council meeting of January 3, 2023 (Item No. 6a)
Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4 Page 5
1
Aaron Wiesen
From:
Sent:Thursday, December 15, 2022 6:43 AM
To:Aaron Wiesen
Subject:2023 Pavement Management Project
Follow Up Flag:Follow up
Flag Status:Completed
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Hi Aaron,
I'll be at work during the meeting on Jan 3rd so just wanted to pass along a quick question. I see that 1st St
NW is due for street rehabilitation. I was wondering if there was a possibility of adding a sidewalk along the
street? Just from living in the neighborhood, I regularly see people walking down it with a school bus stop at
the corner, the high school there, library, park, and restaurants in the neighborhood. When cars are parked on
both sides, it gets a bit narrow for cars and pedestrian traffic. Maybe adding a sidewalk would be a
separate project at a different time but just wanted to check in case you regularly do both at the same time.
Thank you,
3333 Brownlow Ave
‐‐
City council meeting of January 3, 2023 (Item No. 6a)
Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4 Page 6
1
Aaron Wiesen
From:
Sent:Thursday, December 22, 2022 10:06 AM
To:Aaron Wiesen
Subject:2023 Pavement Management Project
Follow Up Flag:Follow up
Flag Status:Completed
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Hi Aaron,
Thanks for sending out the information. I'm generally fine with what is going on in my neighborhood
(31st/Colorado). Two suggestions that I would like to see:
1. Please install stop signs at the intersection of 31st and Colorado. I don't care which direction has the stop for it
doesn't need to be an all‐way. There are some sightline issues at the SW corner and there's enough traffic that I feel
something should be in place.
2. It would be nice to have the sidewalk gap along 31st be filled between the park cut‐thru trail and Colorado. Even
better if it is extended over to Dakota Ave. There aren't any east‐west sidewalks south of Minnetonka Boulevard.
I will be out of town for the public hearing, so feel free to share my comments with the Council.
Thanks,
3020 Colorado Ave. S.
City council meeting of January 3, 2023 (Item No. 6a)
Title: 2023 Pavement Management Project – (4023-1000) – Wards 3 and 4 Page 7