HomeMy WebLinkAbout2022/12/19 - ADMIN - Agenda Packets - City Council - RegularAGENDA
DEC. 19, 2022
The St. Louis Park City Council is meeting in person at St. Louis Park City Hall, 5005 Minnetonka Blvd.
Members of the public can attend the meeting in person, watch by webstream at bit.ly/watchslpcouncil,
or watch on local cable (Comcast SD channel 17/HD channel 859).
You can provide comment on agenda items in person at the council meeting or by emailing your
comments to info@stlouispark.org by noon the day of the meeting. Comments must be related to an
item on the meeting agenda. Comments will be shared with the city council by providing copies for
their review at the meeting.
Recordings are available to watch on the city’s YouTube channel at
https://www.youtube.com/user/slpcable, usually within 24 hours of the end of the council meeting or
study session.
6:00 p.m. ECONOMIC DEVELOPMENT AUTHORITY – council chambers
1.Roll call
2.Approval of EDA agenda
3.Approval of agenda and items on EDA consent calendar -
None
4.Approval of EDA minutes - None
5.Unfinished business – None
6.New business
a.Adopt the final 2023 EDA levy
b.Adopt EDA resolution authorizing the 2023 final HRA levy.
7.Communications – None
6:30 p.m. CITY COUNCIL MEETING – council chambers
1.Call to order
a.Roll call
b.Pledge of Allegiance
2.Approve agenda
3.Presentations
a.Retirement recognition for Police Chief Michael Harcey.
b.Administer oath of office to Police Chief Bryan Kruelle.
c.Recognition of Councilmember Larry Kraft.
d.Recognition of donations.
4.Minutes - None
Meeting of Dec. 5, 2022
City council agenda
5.Consent items
a.Adopt resolution recognizing Michael Harcey for 31 years of service.
b.Adopt resolution confirming a 3% general increase for non-union employees effective
1/1/23.
c.Adopt resolution approving fund creation and budget amendment.
d.Approve Title VI Plan.
e.Adopt resolution accepting work and authorizing final payment in the amount of $9,599.30 for
project no. 2421-5005 with Bituminous Roadways, Inc., Contract No. 104-22.
f.Adopt resolution approving acceptance of program supplies and $577.40 to be used for park
enhancements or program needs at Westwood Hills Nature Center.
g.Adopt resolution authorizing parking restrictions on roadways near the Beltline LRT Station.
h.Authorize staff to issue a Request for Proposals (RFP) for the 2023-2028 solid waste collection
services.
i.Reappoint Bob Tift to the Fire Civil Service Commission for a 3-year term, expiring on
December 31, 2025.
j.Adopt resolution designating polling places for the 2023 election cycle.
6.Public hearings - None
7.Regular business
a.Adopt resolutions approving the 2023 budgets and authorizing the 2023 final property tax
levy, authorizing the 2023 final HRA levy, authorizing the 2023 final EDA levy, and approving
the 2023-2032 capital improvement plan.
8.Communications and announcements
a.November 2022 monthly financial report
b.Planning commission study session minutes from October 12, 2022.
c.Planning commission study session minutes from October 19, 2022.
9.Adjournment
**NOTE: Consent items of business are considered to be routine and/or which need no discussion.
Consent items are acted upon by one motion. If discussion or separate vote is desired by
either a council member or a member of the public, that item may be moved to an
appropriate section of the agenda under regular business.
St. Louis Park Economic Development Authority and regular city council meetings are carried live on civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live
on the internet at www.parktv.org, and saved for video on demand replays. The agenda and full packet are available
after noon on Friday on the city’s website.
If you need special accommodations or have questions about the meeting, please call 952.924.2505.
Meeting: Economic development authority
Meeting date: December 19, 2022
Action agenda item: 6a
Executive summary
Title: 2023 preliminary EDA Levy certification
Recommended action: Motion to recommend adoption of the final 2023 EDA levy by the city
council.
Policy consideration: Does the EDA desire to approve as a levy $500,000 for EDA purposes?
Summary: An EDA levy in the amount of $500,000 is being proposed for 2023. The levy will be used
to fund salaries in the development fund.
The development fund proposed budget for 2023 is as follows:
Revenue $ 5,172,846
Expense $ 5,127,282
The anticipated property sale of Beltline station did not complete in 2022. It may sell in 2023
and a nominal amount has been included in the revenue budget anticipating property sales.
Expenses include $1.5 million in potential property acquisition costs in 2023, also with no
guarantee this money will be spent. Salaries make up around $792,000 for 2023. Without this
levy, the city would pay for salaries out of the development fund for staff working on
developments or programs within the fund, per government accounting best practices.
The EDA Levy cannot exceed 0.01813% of the estimated market value of the city. The request
for the EDA levy for 2023 is $500,000, which is significantly less than the maximum levy of
$1,551,042.
The EDA is asked to approve a motion to recommend a final EDA levy and then forward this
recommendation to the city council. Council action is required before certification. All special
taxing districts levies must be certified to the county auditor by Dec. 28, 2022.
Financial or budget considerations: The proposed levy is $500,000 for taxes payable 2023.
Strategic priority consideration: All areas of the strategic priorities are impacted by the city’s budget.
• St. Louis Park is committed to being a leader in racial equity and inclusion in order to
create a more just and inclusive community for all.
• St. Louis Park is committed to continue to lead in environmental stewardship.
• St. Louis Park is committed to providing a broad range of housing and neighborhood-
oriented development.
• St. Louis Park is committed to providing a variety of options for people to make their way
around the city comfortably, safely and reliably.
• St. Louis Park is committed to creating opportunities to build social capital through
community engagement.
Prepared by: Melanie Schmitt, finance director
Reviewed by: Karen Barton, EDA executive director
Approved by: Kim Keller, city manager
Meeting: Economic development authority
Meeting date: December 19, 2022
Action agenda item: 6b
Executive summary
Title: 2023 final HRA levy certification and budget adoption
Recommended action: Motion to Adopt EDA Resolution authorizing the 2023 final HRA levy.
Policy consideration: Does the EDA desire to continue to levy the full 0.0185% of estimated
market value allowable for HRA purposes of $1,582,696.
Summary: The preliminary levy was approved on September 19th and no changes are being
recommended for the final approval.
The HRA levy was originally implemented in St. Louis Park due to legislative changes in 2001
which significantly reduced future tax increment revenues. The city council elected at that time
to use the levy proceeds for future infrastructure improvements in redevelopment areas. By
law, these funds could also be used for other housing and redevelopment purposes. Given the
council’s desire for housing activities, staff recommends the HRA Levy continue at the
maximum allowed by law for the 2023 budget year.
The HRA Levy cannot exceed 0.0185% of the estimated market value of the city. Therefore,
staff has calculated the maximum HRA Levy for 2023 to be $1,582,696 based on valuation data
from Hennepin County which is an increase of $64,897 from 2022.
The EDA is allowed to authorize the HRA levy and then forward this recommendation to the city
council. Council action is required before certification.
Financial or budget considerations: The proposed levy is $1,582,696 for taxes payable 2023.
Strategic priority consideration: St. Louis Park is committed to providing a broad range of
housing and neighborhood oriented development.
Supporting documents: Resolution and 2023 Final HRA levy and budget
Prepared by: Melanie Schmitt, finance director
Reviewed by: Karen Barton, EDA executive director
Approved by: Kim Keller, City Manager
Economic development authority meeting of December 19, 2022 (Item No. 6b) Page 2
Title: 2023 final HRA levy certification and budget adoption
EDA Resolution No. 22-____
Authorizing the final levy of
a special benefit levy pursuant to Minnesota Statutes, Section 469.033,
subdivision 6 and approval of a final budget for fiscal year 2023
Whereas, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”),
the City Council of the City of St. Louis Park created the St. Louis Park Economic Development
Authority (the "Authority"); and
Whereas, pursuant to the EDA Act, the city council granted to the Authority all of the
powers and duties of a housing and redevelopment authority under the provisions of the
Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and
Whereas, Section 469.033, Subdivision 6, of the HRA Act permits the Authority to levy and
collect a special benefit levy of up to 0.0185 percent of estimated market value in the city upon
all taxable real property within the city; and
Whereas, the Authority desires to levy a special benefit levy in the amount of up to 0.0185
percent of estimated market value in the city for taxes payable in 2023; and
Whereas, pursuant to Minnesota Statutes, Section 275.065, the Authority is required to
adopt a proposed budget and a proposed tax levy and submit the same to the County Auditor by
December 28; and
Whereas, the Authority has before it for its consideration a copy of a proposed budget
for its operations for the fiscal year 2023 and the amount of the proposed levy for collection in
2023 shall be based on this budget and the long-range financial management plan, subject to
any adjustments in the budget as finally approved prior to certification of the final special
benefit levy.
Now therefore be it resolved, be it resolved by the Board of Commissioners of the St.
Louis Park Economic Development Authority:
1. The proposed budget of $1,582,696 for the operations of the Authority in fiscal year
2023, as presented for consideration by the city council, is hereby in all respects
approved, subject to final approval by the Authority before certification of the tax
levy under Minnesota Statutes, Section 275.07.
2. Staff of the Authority are hereby authorized and directed to file the proposed
budget with the city in accordance with Minnesota Statutes, Section 469.033,
Subdivision 6.
3. The proposed special benefit levy pursuant to Minnesota Statutes, Section 469.033,
Subdivision 6, is hereby approved in a maximum amount equal to 0.0185 percent of
Economic development authority meeting of December 19, 2022 (Item No. 6b) Page 3
Title: 2023 final HRA levy certification and budget adoption
estimated market value in City of St. Louis Park, currently estimated to be
$8,555,110,200, with respect to taxes payable in calendar year 2023, subject to final
approval by the Authority before certification of the special benefit levy pursuant to
Minnesota Statutes, Section 275.07.
4. Staff of the Authority are hereby authorized and directed to seek the approval by
resolution of the city council of the levy of special benefit taxes payable in 2023 and
to take such other actions as are necessary to bring before the Board the final
budget and levy to be sent to the county auditor on or before five working days after
December 19, 2022.
Reviewed for administration: Adopted by the Economic Development
Authority, Dec. 19, 2022
Karen Barton, executive director Margaret Rog, president
Attest:
Melissa Kennedy, city clerk
Economic development authority meeting of December 19, 2022 (Item No. 6b) Page 4
Title: 2023 final HRA levy certification and budget adoption
2022 Budget 2023 Budget
Revenues:
Property Tax Levy 1,517,799 1,582,696
Pooled TIF 368,500 360,359
Special Assessments 549,322 948,165
Interest Income 40,000 40,000
Transfers In 397,133 718,564
Total Revenue 2,872,754 3,649,784
Expenditues:
Personal Services 397,133 418,564
Services and Other Charges 2,609,773 1,731,213
Misc Expense 1,500 1,500
Transfer out (Housing Rehab)388,517 813,245
Transfer out (Housing Trust Fund)397,133 718,564
Total Expenditures 3,794,056 3,683,086
Net Change (921,302) (33,302)
HRA Levy
2023 Final Budget
Meeting: City council
Meeting date: December 19, 2022
Presentation: 3a
Executive summary
Title: Retirement recognition for Police Chief Michael Harcey
Recommended action: Read resolution and present plaque to Michael for his years of service
to the City of St. Louis Park.
Policy consideration: None at this time.
Summary: City policy states that employees who retire or resign in good standing with over 20
years of service will be presented with a resolution from the mayor, city manager and city
council.
Mike will be in attendance for the presentation at the beginning of the meeting. The mayor is
asked to read the resolution for Mike in recognition of his years of service to the city.
Financial or budget considerations: Not applicable.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Prepared by: Lori Vail, HR technician
Reviewed by: Rita Vorpahl, HR director
Approved by: Kim Keller, city manager
City council meeting of December 19, 2022 (Item No. 3a) Page 2
Title: Retirement recognition for Police Chief Michael Harcey
Resolution No. 22-___
Resolution of the
City Council of the City of St. Louis Park, Minnesota
recognizing the contributions and expressing appreciation to
Police Chief Michael Harcey
Whereas, Mike Harcey began his career as a police officer with the City of St. Louis Park on
December 16, 1991; and
Whereas, Mike served as a School Liaison Officer from August 17, 1996 to February 28, 2000
at West Metro Eliot School and the St. Louis Park Middle School; and
Whereas, Mike was promoted to the position of Sergeant on February 28, 2000 where he
supervised the patrol and support services divisions; and
Whereas, Mike was promoted to the position of Lieutenant on July 1, 2006 where he led both
the administrative and support services divisions. Mike was also recognized with the Robert Lindell
Officer of the Year award as a Command Staff Member in 2010; and
Whereas, Mike served as a Use of Force and Firearms Instructor for 18 years; and
Whereas, Mike was instrumental in leading the department’s transition from traditional
policing to community oriented policing. Mike also received numerous letters of appreciation from
the public, letters of recognition and commendations from the St. Louis Park Police Department for
exemplary service to the department and the public; and
Whereas, Mike served as Chief of Police from March 21, 2017 to December 16, 2022. Mike
increased officers from 52 to 58 and created several new positions in five years. Mike was
instrumental in developing the West Command Mobile Field Force in 2020 that consists of nearly all
Hennepin County law enforcement agencies. His leadership and accomplishments were recognized
by his peers and the department where he received the department Award of Merit; and
Now therefore be it resolved that the City Council of the City of St. Louis Park, Minnesota, by
this resolution and public record, would like to thank Michael Harcey for his outstanding
contributions and 31 years of dedicated service to the City of St. Louis Park and wish him the best in
his retirement.
Reviewed for administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: December 19, 2022
Presentation: 3b
Executive summary
Title: Police Chief oath of office
Recommended action: The city clerk will administer the oath of office to Police Chief Bryan
Kruelle.
Policy consideration: Not applicable
Summary: Following an extensive and thorough search process Deputy Chief Bryan Kruelle has
been selected as the next chief of the St. Louis Park Police Department.
The search and selection process consisted of extensive internal and external engagement,
multiple interview panels, including diverse groups from our police department and
community. From each panel, we heard that Deputy Chief Kruelle brings enthusiasm, humility,
expertise, and a capacity for change. They believed he understands what the job truly entails
and the culture of our police department. He is also someone who demonstrates deep integrity
and character, practices honest and open communication, values diversity and provides
accountability.
In his 18 years of services in the St. Louis Park Police Department Bryan has served as deputy
chief for the past three years, overseeing the patrol, investigations, and administration
divisions. He played a critical role in developing and implementing the department’s response
to the COVID-19 pandemic as well as helping the department navigate a very challenging period
in law enforcement. This included updating departmental systems for hiring, training, reporting,
outreach, policies and procedures, crime response, wellness, partnership building, and race
equity and inclusion.
Prior to his role as deputy chief, Bryan served as both the lieutenant of the investigative and
administrative divisions in separate assignments; as a sergeant in both the patrol and
investigative divisions; as an investigator; and as a patrol officer. Before pursuing his dream of
working in policing and joining the St. Louis Park Police Department, Bryan worked in
accounting and finance.
Bryan earned a bachelor’s degree in accounting from Valparaiso University and a master’s
degree in public and nonprofit administration from Metropolitan State University. He is
currently pursuing a doctorate in leadership from St. Mary’s University of Minnesota. He is a
board member for Relate Counseling Centers; serves as the Hennepin County Chiefs of Police
representative to the Hennepin Justice Integration Program; and is a field commander for the
West Command Mobile Field Force team.
Financial or budget considerations: Not applicable
Strategic priority consideration: Not applicable.
Supporting documents: City of St. Louis Park Chief of Police oath of office
Prepared by: Melissa Kennedy, city clerk
Approved by: Kim Keller, city manager
City council meeting of December 19, 2022 (Item No. 3b) Page 2
Title: Police Chief oath of office
State of Minnesota,
County of Hennepin ss.
City of St. Louis Park
I, Bryan Kruelle, do solemnly swear that I will support the Constitution of the United
States and of the State of Minnesota, and faithfully discharge the duties of Police
Chief for the City of St. Louis Park, in the County of Hennepin and the State of
Minnesota, to the best of my judgment and ability.
Bryan Kruelle, Police Chief
Subscribed and sworn to before me this ______ day of __________, 2022.
Melissa Kennedy, City Clerk
}
Meeting: City council
Meeting date: December 19, 2022
Presentation: 3c
Executive summary
Title: Recognition of Councilmember Larry Kraft
Recommended action: On behalf of the city council and city manager, the mayor is asked to
recognize councilmember Larry Kraft for his years of service as councilmember at large A for
the City of St. Louis Park from January 6, 2020, to December 30, 2022.
Summary: Following his election to the Minnesota Legislature, Councilmember Kraft has
resigned from his position effective December 30, 2022. Councilmember Kraft has faithfully
served on the city council since 2020 and been a strong advocate for climate initiatives,
environmental stewardship, transparent governance, and active civic engagement. The city
council and city staff wish Councilmember Kraft continued success in his new role and thank
him for his dedication to the community and strong leadership.
Policy consideration: Not applicable.
Financial or budget considerations: Not applicable.
Strategic priority consideration: Not applicable.
Supporting documents: None.
Prepared by: Melissa Kennedy, city clerk
Approved by: Kim Keller, city manager
Meeting: City council
Meeting date: December 19, 2022
Presentation: 3d
Executive summary
Title: Recognition of donations
Recommended action: Mayor to announce and express thanks and appreciation for the
following donations being accepted at the meeting and listed on the consent agenda:
From Donation For
Evan Toavs
$30 and
program
supplies
Program needs/park enhancements for the Nature
Center
Tom and Nancy Willette $500 Program needs/park enhancements for the Nature
Center
Jay Jaffee $47.40 Program needs/park enhancements for the Nature
Center
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: None
Prepared by: Chase Peterson-Etem, deputy city clerk
Approved by: Kim Keller, city manager
Meeting: City council
Meeting date: December 19, 2022
Consent agenda item: 5a
Executive summary
Title: Retirement recognition for Police Chief Michael Harcey
Recommended action: Motion to adopt Resolution to recognize Michael Harcey for his 31 years
of service.
Policy consideration: None at this time.
Summary: City policy states that employees who retire or resign in good standing with over 20
years of service will be presented with a resolution from the mayor, city manager and city
council. Mike will be in attendance for a presentation of this resolution.
This consent item will officially adopt the resolution that honors Mike for his years of service.
Financial or budget considerations: Not applicable.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Prepared by: Lori Vail, HR technician
Reviewed by: Rita Vorpahl, HR director
Approved by: Kim Keller, city manager
City council meeting of December 19, 2022 (Item No. 5a) Page 2
Title: Retirement recognition for Police Chief Michael Harcey
Resolution No. 22-___
Resolution of the
City Council of the City of St. Louis Park, Minnesota
recognizing the contributions and expressing appreciation to
Police Chief Michael Harcey
Whereas, Mike Harcey began his career as a police officer with the City of St. Louis Park on
December 16, 1991; and
Whereas, Mike served as a School Liaison Officer from August 17, 1996 to February 28, 2000
at West Metro Eliot School and the St. Louis Park Middle School; and
Whereas, Mike was promoted to the position of Sergeant on February 28, 2000 where he
supervised the patrol and support services divisions; and
Whereas, Mike was promoted to the position of Lieutenant on July 1, 2006 where he led both
the administrative and support services divisions. Mike was also recognized with the Robert Lindell
Officer of the Year award as a Command Staff Member in 2010; and
Whereas, Mike served as a Use of Force and Firearms Instructor for 18 years; and
Whereas, Mike was instrumental in leading the department’s transition from traditional
policing to community oriented policing. Mike also received numerous letters of appreciation from
the public, letters of recognition and commendations from the St. Louis Park Police Department for
exemplary service to the department and the public; and
Whereas, Mike served as Chief of Police from March 21, 2017 to December 16, 2022. Mike
increased officers from 52 to 58 and created several new positions in five years. Mike was
instrumental in developing the West Command Mobile Field Force in 2020 that consists of nearly all
Hennepin County law enforcement agencies. His leadership and accomplishments were recognized
by his peers and the department where he received the department Award of Merit; and
Now therefore be it resolved that the City Council of the City of St. Louis Park, Minnesota, by
this resolution and public record, would like to thank Michael Harcey for his outstanding
contributions and 31 years of dedicated service to the City of St. Louis Park and wish him the best in
his retirement.
Reviewed for administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: December 19, 2022
Consent agenda item: 5b
Executive summary
Title: 2023 non-union employee compensation
Recommended action: Motion to adopt Resolution confirming a 3% general increase for non-
union employees effective 1/1/23.
Policy consideration: Does city council wish to confirm the recommended 2023 non-union
employee compensation as outlined in this report?
Summary: This report details staff’s recommendation for setting non-union employee
compensation for 2023. Based on a recommendation from the city’s compensation consultant,
staff is asking council to confirm a 3% standard adjustment to the compensation plan for non-
union employees, allowing for regular progression through pay ranges.
Financial or budget considerations: The amount recommended has been included in the 2023
budget.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Prepared by: Rita Vorpahl, HR director
Reviewed by: Cheyenne Brodeen, administrative services director
Approved by: Cindy Walsh, deputy city manager
Special city council meeting of December 19, 2022 (Item No. 5b) Page 2
Title: 2023 non-union employee compensation
Discussion
Background
Non-union employee compensation – 3% general increase effective 1/1/23: Our
compensation plan, which was adopted in 1997 and revised in 2017, allows the city manager to
approve the standard adjustment based on information such as market value data, the CPI, and
the general financial condition of the city. Our positions are reviewed on a regular basis and
compared to the market, which includes metro area cities (suburbs) with populations over
25,000 but less than 90,000, as required by our compensation plan approved by city council. As
a reminder, our non-union compensation plan was updated in 2017 to reflect target pay at the
85th percentile of the market based on above average employee performance.
Saado Abboud, principal consultant with Keystone Compensation Group, has reviewed our pay
plan and made a recommendation for 2023 pay increases. Based on his recommendation,
current budget conditions, and economic uncertainties, city staff are recommending a 3%
increase.
Employee performance and pay: The increase for non-union employees will be applied in
accordance with our compensation plan. In our plan, a non-probationary employee (probation
is typically six months) with above average performance receives up to double the standard
increase to progress through the pay range until they reach the pay line (maximum). Employees
at the maximum, employees on probation, and employees who do not have above average
performance will receive the standard adjustment of 3%. Employees with unsatisfactory
performance do not receive an annual increase in pay. Directors are responsible for making
recommendations to the city manager on employee performance. The city manager makes final
determination on employee pay increases based on performance.
City manager salary
The contract for the city manager states that base salary and benefits must be set when salaries
are established for other non-union employees. Compensation must comply with the state
mandated salary cap. Below is the current approved city manager compensation:
• 2022 salary range set for the city manager at $192,806 - $241,008.
• Salary cap for 2022 with SLP waiver is $198,297.
• 2022 city manager annual salary is $189,000 annually ($90.865/hour for 2,080 work
hours in 2022), not including car allowance, in accordance with the salary cap. Car
allowance of $500 per month *12 =$6000 annually.
How does the state salary cap work?
State law limits the amount of compensation political subdivisions may pay employees. Under
current law, the maximum pay is 110% of the governor’s salary. Adjustments are made annually
based on the Consumer Price Index. Effective January 1, 2023, the salary cap limit is $213,566.
The City of St. Louis Park requested and received a waiver from the salary cap in 2002, allowing
us to pay in excess of the cap up to a new limit.
Items that are excluded from compensation and not subject to the cap are employee benefits
Special city council meeting of December 19, 2022 (Item No. 5b) Page 3
Title: 2023 non-union employee compensation
that are also provided to all other full-time employees, vacation/sick leave allowances, health/
dental/disability/life insurance, pension benefits, dues paid to civic or professional organizations,
reimbursement for expenses, and relocation expenses during initial year of employment.
How is the city manager’s pay range set?
In 2017, Keystone Compensation Group and Principal Consultant Saado Abboud revised a
regional peer group to survey the base salary for the city manager position and use that
information to establish a market value salary range. All cities are outside of Minnesota since
Minnesota salaries are capped by state statute. The peer group of comparable cities based on
population size and economic group contains 27 cities in seven Midwestern states.
Although the market shows that the city manager’s market (85th percentile target pay) has
increased by 3.2%, due to current economic uncertainties the recommended 2023 salary range
for the city manager would be set consistent with other non-union employees at 3% above
2022, setting the 2023 pay range at $201,680-$248,238. The city manager would be eligible for
a double the standard increase to progress through the pay range until they reach the pay line
(maximum).
What is the recommended 2023 city manager pay?
It is recommended that the pay range for the position of city manager be set below what is
recommended by the consultant and consistent with other non-union staff. A double the
standard increase to the 2022 compensation of $189,000 would set compensation at
$200,340. Below is the recommended 2023 city manager compensation:
• 2023 salary range set for the city manager at $198,590 - $248,238 (3% increase).
• Salary cap for 2023 with SLP waiver is $213,566.
General comment: Copies of the compensation plan are available from the city clerk.
Special city council meeting of December 19, 2022 (Item No. 5b) Page 4
Title: 2023 non-union employee compensation
Resolution No. 22-___
Resolution confirming 2023 compensation for non-union employees and setting
the city manager’s salary
Whereas the city council established and approved, by Resolution 17-012, the Position
Classification and Compensation Plan for the City of St. Louis Park, and Section VIII-C of such
plan directs the city manager to approve the standard adjustment to the plan; and
Whereas the city council wishes to adopt policies for city employees and has conferred
upon the city manager the power to establish and administer additional administrative policies
and rules as may be appropriate for the employment practices of the city;
Now therefore be it resolved that the City Council of the City of St. Louis Park confirms;
• The city manager’s decision to implement a standard adjustment of 3%, effective
January 1, 2023 for non-union employees in accordance with the Position Classification
and Compensation Plan.
• Confirms a salary of $200,340 for the city manager, not including car allowance.
Reviewed for administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: December 19, 2022
Consent agenda item: 5c
Executive summary
Title: 2023 budget amendment and administrative accounting cleanup
Recommended action: Approval of resolution approving fund creation and budget amendment.
Policy consideration:
• Does the city council wish to approve the budget amendment and fund creation?
Summary: Our official budget for 2022 was approved on December 13, 2021. As the year
progresses it is sometime necessary to make changes to the budget as we make decisions on
policy and programs. Finance will also use a budget amendment as an opportunity to “clean
up” the books. Budget amendments are very common among cities and a best practice.
Budgeting is a “best estimate” and not an exact science.
Here is a high-level overview of the transfers being proposed:
Transferring Fund Receiving Fund Amount
General Fund Insurance Fund $ 500,000
General Fund Employee Benefits Fund $ 488,000
Capital Fund Building Capital Fund $ 500,000
Capital Fund IT Capital Fund $1,905,569
Financial or budget considerations: The proposed action will clean up our financials and
authorize money transfers to various funds.
Strategic priority consideration: All areas of the adopted strategic priorities are impacted by
the city’s budget.
• St. Louis Park is committed to being a leader in racial equity and inclusion in order to create a
more just and inclusive community for all.
• St. Louis Park is committed to continue to lead in environmental stewardship.
• St. Louis Park is committed to providing a broad range of housing and neighborhood-oriented
development.
• St. Louis Park is committed to providing a variety of options for people to make their way around
the city comfortably, safely and reliably.
• St. Louis Park is committed to creating opportunities to build social capital through community
engagement.
Supporting documents: Discussion
Resolution
Prepared by: Melanie Schmitt, finance director
Reviewed by: Cheyenne Brodeen, administrative services director
Approved by: Cindy Walsh, deputy city manager
City council meeting of December 19, 2022 (Item No. 5c) Page 2
Title: 2023 budget amendment and administrative accounting cleanup
Discussion
Background: This budget amendment is to make changes to our internal service funds and
transfers general fund balance. This is our second budget amendment for 2022.
General fund balance transfer: At the November 14th study session, staff recommended
transferring general fund balance over our 45% policy amount to the insurance fund ($500,000)
and the employee benefits fund ($488,000). The fund balance policy states we will maintain an
unassigned general fund balance of not less than 40-50% of subsequent year’s budgeted
expenditures with a target of 45%.
The insurance fund has the watermain break program expense paid from it. The additional half a
million is expected to be the last monies assigned to this program, making the total available for
the program at $1.5 million. $1 million of general fund balance was allocated to the program
with the first budget amendment. We will know the total program expense in 2023 and can
reassign fund balance if money is leftover.
Staff is also recommending a transfer of $488,000 from general fund balance over 45% to the
employee benefits fund. We have a cash deficit in this fund due to several retirements. We have
more retirements in process and may need to transfer additional monies to this fund. The levy
for the employee benefit fund is $150,000 which does not cover severance payout for
retirement.
Internal service funds: Staff is recommending we split our single capital project fund into three
separate funds. We currently have several different functions in one fund. The following funds
are recommended:
Building capital fund (recommended)
Capital project fund (current) IT capital fund (recommended)
Vehicle and equipment fund (recommended)
Splitting these funds will make it easier for departments to manage their expense and
understand where they are at for the year. Currently the three departments listed are sharing a
single fund for several different types of capital expense. With the creation of the three funds,
$500,000 will go to the building capital fund to pay for the solar project on the Rec center. The
remainder of the fund balance (approximately $1.9 million) will move to the IT capital fund. The
vehicle and equipment fund receives internal transfers from other funds and proceeds from
equipment sales, so does not need levy unless an exceptionally large purchase is being made (ex.
Fire truck).
City council meeting of December 19, 2022 (Item No. 5c) Page 3
Title: 2023 budget amendment and administrative accounting cleanup
Resolution No. 22-____
Resolution authorizing budget amendment and fund closure
Whereas, it is recommended to transfer an additional $500,000 of general fund balance
to the insurance fund for the watermain break program; and
Whereas, it is recommended to transfer $488,000 of general fund balance to the
employee benefit fund; and
Whereas, management has made accounting changes to the capital project funds; and
Whereas, it is recommended the capital project fund be split into 3 funds for accounting
purposes, IT capital replacement, building capital replacement, and vehicle and
equipment capital replacement; and
Whereas, $500,000 will be moved to the building capital fund and the remainder of the
fund balance will move to the IT capital fund; and
Now therefore be it resolved, by the St. Louis Park City Council:
Approval is hereby given to the finance director to make the following transfers
Transferring Fund Receiving Fund Amount
General Fund Insurance Fund $ 500,000
General Fund Employee Benefits Fund $ 488,000
Capital Fund Building Capital Fund $ 500,000
Capital Fund IT Capital Fund $1,905,569
Reviewed for Administration: Adopted by the City Council December 19,
2022
Kim Keller, city manager
Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: December 19, 2022
Consent agenda item: 5d
Executive summary
Title: Approve Title VI Plan
Recommended action: Motion to approve Title VI Plan
Policy consideration: Is the city council supportive of adopting a Title VI Plan to be in
compliance with the 1964 Civil Rights Act federal requirements?
Summary: Title VI of the 1964 Civil Rights Act protects people from discrimination based on
race, color, and national origin in programs and activities receiving federal financial assistance.
The city receives federal financial assistance in a variety of ways. Recent examples include
grants for capital projects such as the Dakota-Edgewood trail bridge, a grant for the Beltline
park and ride, and American Rescue Plan Act (ARPA) funds. In addition, engineering has
submitted several federal grant applications through the Infrastructure Investment and Jobs Act
(IIJA) funds and Metropolitan Council.
A review of our existing plans, policies and processes showed that we are in line with Title VI
requirements. While the city has been doing many of these processes informally, these need to
be formally adopted to be compliant with MnDOT and Metropolitan Council's requirements.
There are many formalities inherent to the federal requirements that need to be met to be
compliant.
Additional information on both Title VI and the city's Plan are included in the discussion section
of this report.
Financial or budget considerations: The city is receiving a $6.4 million federal Congestion
Mitigation Air Quality (CMAQ) grant to construct the Beltline Station park and ride, and is
required to adopt the Title VI Plan by Dec. 31, 2022. Additionally, the city periodically receives
federal funding for various capital improvement projects.
Strategic priority consideration: St. Louis Park is committed to being a leader in racial equity
and inclusion in order to create a more just and inclusive community for all.
Supporting documents: Discussion
Title VI Plan
Prepared by: Debra Heiser, engineering director;
Jennifer Monson, redevelopment administrator
Reviewed by: Radious Guess, race equity and inclusion director
Approved by: Cindy Walsh, deputy city manager
City council meeting of December 19, 2022 (Item No. 5d) Page 2
Title: Approve Title VI Plan
Discussion
Background
Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or
national origin in any program or activity receiving federal financial assistance. Several other
federal legal authorities supplement Title VI by extending protections based on age, sex,
disability, limited English proficiency, and low-income status. In addition, the Civil Rights
Restoration Act of 1987 clarified Title VI enforcement by mandating that Title VI requirements
apply to all programs and activities of federal-aid recipients regardless of whether any
particular program or activity involves federal funds. Taken together, these laws require
recipients and subrecipients of federal funds to ensure all programs and services are delivered
to the public without discrimination.
The city receives federal financial assistance in a variety of ways. Recent examples include
grants for capital projects such as the Dakota-Edgewood trail bridge, the Congestion Mitigation
and Air Quality Improvement (CMAQ) grant for the Beltline park and ride, and American Rescue
Plan Act (ARPA) funds. In addition, engineering has submitted several federal grant applications
through the Infrastructure Investment and Jobs Act (IIJA) funds and Metropolitan Council.
As a subrecipient of federal funds (i.e., funds directed to MnDOT or the Metropolitan Council),
we are required to demonstrate that all our programs and services are delivered to the public
without discrimination, regardless of the funding source or the department that delivers it. A
review of our existing plans, policies and processes showed that we are in line with Title VI
requirements; however, there are many formalities inherent to the federal requirements that
need to be met to be compliant. Over the past months, staff has been working on
understanding the required documentation and bringing the Race Equity and Inclusion director
up to speed on the programming.
In the interest of including the new leadership of the race equity department in the
development of a plan and bringing the council up to speed, this topic was added to the Race
Equity study session system. The intent is to develop a formal plan in 2023. Our goal is to
operationalize the Plan into the fabric of all departments in the city and to meet the
requirements laid out by MnDOT and Metropolitan Council.
Present considerations
Metropolitan Council, the entity that distributes the funding for the CMAQ grant, recently
notified community development that they require the city to formally adopt the provisions of
Title VI through a council action by the end of 2022 to secure these funds. This requirement has
escalated the timing of this report.
Due to the short timeframe, staff developed a basic Title VI Plan that complies with both
MnDOT and Metropolitan Council's requirements. The document summarizes how the city
currently operationalizes race equity and includes the formalities laid out by the federal
government. Staff recommends that the council adopt the current Plan while directing staff to
continue development of the fuller, more robust version that it has been working toward.
The Plan will serve as a reference for the city and an informational resource for the public. In
addition to the required notices, this document incorporates existing city plans, policies and
processes into a program that meets the basic requirements of Title VI. In addition, the Plan will
be updated every three years.
City council meeting of December 19, 2022 (Item No. 5d) Page 3
Title: Approve Title VI Plan
Plan description
Staff has worked with Metropolitan Council staff to ensure the city's Title VI Plan meets federal
subrecipient grant requirements. To do so, it has utilized a template created by the Minnesota
Department of Transportation (MnDOT). Presented below is a summary of the various
components of the document.
The federal government requires all communities receiving federal funding either directly or
indirectly to adopt a Title VI Plan that includes the following items:
Purpose
The purpose of St. Louis Park's Title VI Plan is to ensure that no person, on the grounds of race,
color, or national origin, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity under the city.
Non-discrimination policy
The Title VI Plan applies to all operations of the city, including its contractors or anyone who
works on behalf of the city, and includes a non-discrimination policy statement expressly
stating that it is the city's policy that we will comply will federal and state statutes regarding
non-discrimination.
Assurances
The program requires that the city include non-discrimination language in all bid solicitations,
requests for proposals, contracts, and real estate agreements.
Organization, staffing, and structure and training
The city does not have any non-elected committees or commissions that make decisions
regarding the use of federal funds, and the city's race equity and inclusion director will be
assigned as the city's official Title VI Coordinator to ensure the city complies with the Title VI
Plan and will ensure staff understand Title VI of the Civil Rights Act of 1964 and how it may
apply to their work.
Complaint procedures
The Title VI Plan provides direction on how to file a formal Title VI complaint should any person
or organization feel they have been discriminated against based on the basis of race, color,
creed, religion, national origin, sex, marital status, disability, gender identity, sexual orientation,
and status with regard to public assistance.
Complaints are submitted to the city's Title VI Coordinator and are forwarded to the MnDOT
Office of Civil Rights, who then forwards the complaint to the Federal Highway Administration
Headquarters Office of Civil Rights. The City of St. Louis Park is not responsible for investigating
any complaints against itself.
Environmental justice
As part of the Title VI Plan, the city will formally make environmental justice part of its mission
by identifying and addressing disproportionately high and adverse human health and
environmental effects of the city's programs, policies, and activities on Black, Indigenous, and
people of color (BIPOC)/ Asian Americans and Pacific Islanders (AAPI), and low-income
populations.
The city supports environmental justice through every stage of the planning, construction, and
maintenance processes, consistent with the factors outlined above. This ensures the city gains
input from the community that will help shape how we build and maintain roads, bridges,
City council meeting of December 19, 2022 (Item No. 5d) Page 4
Title: Approve Title VI Plan
sidewalks, trails, parks, sanitary sewer, storm sewer, and water infrastructure. Some ways in
which the city accomplishes this include:
• Ensuring the full and fair participation by all potentially affected communities in the
transportation decision-making process;
• Avoiding, minimizing or mitigating disproportionately high and adverse human health
and environmental effects, including social and economic effects, on BIPOC/AAPI
populations and low-income populations;
• Providing timely information to area residents and businesses affected by
transportation plans and projects;
• Performing periodic reviews of public involvement process to gauge effectiveness,
making revisions as necessary; and
• Preventing the denial of, reduction in, or significant delay in the receipt of benefits by
BIPOC/AAPI and low-income populations.
Public participation
The city places a high value on community engagement. Staff recognizes that effective
community engagement builds trust, promotes understanding, and yields valuable feedback to
guide our work. To guide public participation, St. Louis Park has a public engagement plan
called "Engage!" along with a guide to ensure that our engagement is reviewed through an
equity lens.
Limited English proficiency and language access
The city offers language assistant services through interpreters but is not required to translate
documents into other languages, as the city's population with limited English proficiency (LEP)
is less than 5%, and no language group has more than 1,000 people in it. However, the city has
the following language services available:
• INGCO International provides language interpretation services for city staff to use in
communicating with the public by phone or by videoconference on demand or in
person if scheduled in advance. The city also uses INGCO's translation services for
written materials.
• The city website has a "Translate" button offering more than 50 languages.
• Emails delivered through the city's notification service, GovDelivery, have "Translate"
buttons for Spanish, Somali, Russian and Amharic.
Notice of rights
Information regarding the city's commitment against discrimination will be posted in all
buildings where public meetings are held and on the city's website. The notice provides contact
information for the city's race equity and inclusion director and how to file an official complaint
if someone believes they have been discriminated against.
Next steps
City staff will continue the work of ensuring the Plan is inclusive of all city work and
operationalizing program activities into the fabric of all departments.
1
Title VI Plan for MnDOT FHWA Subrecipient
CITY OF ST. LOUIS PARK
_________________
(Date)
Prepared by: __________________________________________________
(Name and Job Title)
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 5
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Title VI Plan Revision Log
Date
Month/day/
year
Section Revised Summary of Revisions
Date Plan established and approved
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 6
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Table of Contents
Title VI Plan Revision Log ....................................................................................................... 2
I. Introduction ....................................................................................................................... 4
II. Legal Authorities .............................................................................................................. 5
III. Title VI and Non-Discrimination Policy Statement ......................................................... 7
V. Organization, Staffing, and Structure .............................................................................. 9
VI. Training ............................................................................................................................10
VII. Primary Program Area Descriptions & Review Procedures .........................................11
VIII. Data Collection .................................................................................................................14
IX. Title VI Complaint Procedures ........................................................................................16
X. Environmental Justice .....................................................................................................20
XI. Public Participation .........................................................................................................22
XII. Limited English Proficiency (LEP) & Language Access ...............................................23
XIII. Notice of Rights ...............................................................................................................32
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 7
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I. Introduction
Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or
national origin in any program or activity receiving federal financial assistance. Several other
federal legal authorities supplement Title VI by extending protections based on age, sex,
disability, limited English proficiency, and low-income status. In addition, the Civil Rights
Restoration Act of 1987 clarified Title VI enforcement by mandating that Title VI requirements
apply to all programs and activities of federal-aid recipients regardless of whether any
particular program or activity involves federal funds. Taken together, these laws require
recipients and subrecipients of federal funds to ensure all programs and services are delivered
to the public without discrimination.
CITY OF ST. LOUIS PARK, as a recipient of federal financial assistance, will ensure full compliance
with Title VI of the Civil Rights Act of 1964; 49 C.F.R. Part 21 (Department of Transportation
Regulations for the Implementation of Title VI of the Civil Rights Act of 1964); and related
statutes and regulations. CITY OF ST. LOUIS PARK acknowledges it is subject to and will comply
with Federal Highway Administration Title VI Assurances.
This plan explains the how CITY OF ST. LOUIS PARK incorporates the requirements of Title VI
and related legal authorities into its operations. The plan will be used a reference for the CITY
OF ST. LOUIS PARK and an informational resource for the public. The plan will be updated every
3 years to reflect changes in Title VI compliance operations.
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 8
5
II. Legal Authorities
CITY OF ST. LOUIS PARK Title VI compliance program is governed by many legal authorities,
including, but not limited to, the list below.
Legal Authority Summary
Title VI of the Civil
Rights Act of 1964, 42
U.S.C. § 2000d et seq.
Prohibits discrimination on the basis of race, color, and national
origin in programs and activities receiving federal financial
assistance.
Federal-Aid Highway
Act of 1973, 23 U.S.C.
§ 324.
Prohibits discrimination on the basis of sex in programs and
activities receiving federal financial assistance.
Age Discrimination
Act of 1975, 42 U.S.C.
§ 6101 et seq.
Prohibits discrimination on the basis of age in programs and
activities receiving federal financial assistance.
Section 504 of the
Rehabilitation Act of
1973, 29 U.S.C. § 794.
Prohibits discrimination on the basis of disability in programs and
activities receiving federal financial assistance.
Uniform Relocation
Act of 1970, 42 U.S.C.
§ 4601 et seq.
Requires fair treatment of persons displaced by federal-aid
programs and projects.
Environmental Justice
Executive Order (Exec.
Order No. 12898, 59
Fed. Reg. 7629 (Feb.
11, 1994).)
Requires federal agencies and federal-aid recipients to identify and
address "disproportionately high and adverse human health or
environmental effects of its programs, policies and activities on
minority populations and low-income populations."
Limited English
Proficiency Executive
Order (Exec. Order
No. 13166, 65 Fed.
Reg. 50121 (Aug. 11,
2000).)
Recipients of federal financial assistance must provide meaningful
access to limited English proficiency (LEP) applicants and
beneficiaries.
49 C.F.R. Part 21 Non-discrimination in Federally-Assisted Programs of the
Department of Transportation.
23 C.F.R. Part 200 Title VI Program and Related Statutes - Implementation and Review
Procedures.
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 9
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City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 10
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III. Title VI and Non-Discrimination Policy Statement
It is the policy of CITY OF ST. LOUIS PARK that no person shall on the grounds of race, color,
national origin, sex, disability, or age, be excluded from participation in, be denied the benefits
of, or be subjected to discrimination in any operation of CITY OF ST. LOUIS PARK as provided by
Title VI of the Civil Rights Act of 1964 and related statutes.
In addition, Executive Order No. 12898, 59 Fed. Reg. 7629 (Feb. 11, 1994) requires CITY OF ST.
LOUIS PARK to ensure fair treatment and meaningful involvement of low-income populations in
all programs and activities, and Executive Order No. 13166, 65 Fed. Reg. 50121 (Aug. 11, 2000)
requires agency programs to incorporate access for people with limited English proficiency.
This policy applies to all operations of CITY OF ST. LOUIS PARK, including its contractors and
anyone who acts on behalf of CITY OF ST. LOUIS PARK. This policy also applies to the operations
of any department or agency to which CITY OF ST. LOUIS PARK extends federal financial
assistance. Federal financial assistance includes grants, training, use of equipment, donations of
surplus property, and other assistance.
The Minnesota Human Rights Act prohibits discrimination in the provision of public services on
the basis of race, color, creed, religion, national origin, sex, marital status, disability, gender
identity, sexual orientation, and status with regard to public assistance. Public services are
defined to include any department or agency managed by any city or county in Minnesota.
Prohibited discrimination may be intentional or unintentional. Seemingly neutral acts that have
disparate impacts on individuals of a protected group and lack a substantial legitimate
justification are a form of prohibited discrimination. Harassment and retaliation are also
prohibited forms of discrimination.
Examples of prohibited types of discrimination based on race, color, national origin, sex,
disability, or age include: Denial to an individual any service, financial aid, or other benefit;
Distinctions in the quality, quantity, or manner in which a benefit is provided; Segregation or
separate treatment; Restriction in the enjoyment of any advantages, privileges, or other
benefits provided; and Discrimination in any activities related to highway and infrastructure or
facility built or repaired.
Title VI compliance is a condition of receipt of federal funds. The Title VI Coordinator is
authorized to ensure compliance with this policy, Title VI of the Civil Rights Act of 1964, 42
U.S.C. § 2000d et seq. and related statutes, and the requirements of 23 C.F.R. Part 200 and 49
C.F.R. Part 21.
_____________________________ ________________________
Kim Keller, city manager Date
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 11
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IV. Title VI Assurances
The U.S. DOT requires that federal financial assistance be provided on the condition that the
recipient provides an assurance that its programs and activities will be conducted in compliance
with Title VI of the Civil Rights Act of 1964. The requirement is located at 49 CFR 21.7(a). To
support the implementation of this requirement, the U.S. DOT provided an assurances
agreement in U.S. DOT Order 1050.2A that federal fund recipients and subrecipients must sign
as a condition of receiving federal financial assistance.
The assurances agreement provides specific non-discrimination language CITY OF ST. LOUIS
PARK is required to include in bid solicitations or requests for proposals, contracts, and real
estate agreements. CITY OF ST. LOUIS PARK is committed to ensuring the necessary language is
used as prescribed in the assurances agreement.
In accordance with this requirement, CITY OF ST. LOUIS PARK has signed the U.S. DOT Standard
Title VI/Non-Discrimination Assurances. The document is attached as Appendix A.
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 12
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V. Organization, Staffing, and Structure
CITY OF ST. LOUIS PARK does not have any non-elected committees or commissions that make
decisions regarding the use of federal funds.
The city manager is ultimately responsible for assuring full compliance with the provisions of
Title VI of the Civil Rights Act of 1964 and related statutes and has directed that non-
discrimination is required of all agency employees, contractors, and agents pursuant to 23
C.F.R. Part 200 and 49 C.F.R. Part 21.
CITY OF ST. LOUIS PARK has assigned Radious Guess, race equity and inclusion director, to
perform the duties of the Title VI Coordinator and ensure implementation of the agency's Title
VI program. The position of race equity and inclusion director is located within the race equity
and inclusion department; this position reports to the city manager.
The Title VI Coordinator is responsible for the following:
● Maintaining and updating the Title VI plan on the agency's behalf;
● Ensuring relevant agency staff receive necessary Title VI training;
● Ensuring prompt processing of Title VI complaints and referral to Minnesota
Department of Transportation;
● Developing procedures for the collection and analysis of statistical data;
● Developing a program to conduct Title VI reviews of program areas; and
● Developing Title VI information for dissemination internally and externally;
An organizational chart will be attached as a supplement to this description with the Title VI
Coordinator listed.
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 13
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VI. Training
CITY OF ST. LOUIS PARK will ensure that its staff understand Title VI of the Civil Rights Act of
1964 and how it may apply to their work. The following options are available for providing
training:
• Review of CITY OF ST. LOUIS PARK Title VI Plan.
• Attendance at any available Title VI trainings provided by the Minnesota Department of
Transportation, U.S. Department of Transportation or its applicable operating
administrations, or the U.S. Department of Justice.
• Viewing the video Understanding and Abiding by Title VI of the Civil Rights Act of 1964
produced by the U.S. Department of Justice.
CITY OF ST. LOUIS PARK will maintain records indicating that staff have received sufficient
training on a periodic basis.
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 14
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VII. Primary Program Area Descriptions & Review Procedures
CITY OF ST. LOUIS PARK engages in the following program areas:
Program Area General Description Title VI/Non-Discrimination
Concerns and Responsibilities
Review Procedures for Ensuring
Non-Discrimination
Right of Way Issues public right of way permits for
construction, transportation,
business, and other activities.
Coordinates relocation of citizens
whose property has been acquired
for a right of way.
Public right of way permits and
relocations should not create unfair
burdens for environmental justice
communities.
Collecting demographic data from
property owners who may be subject
to right of way activities.
Ensuring property owners impacted
by right of way activities are made
aware of their right to be free from
discrimination on the basis of race,
color, or national origin under Title IV
of the Civil Rights Act of 1964.
Reviewing permits and relocations to
ensure non-discrimination.
Ensure demographic data is part of
necessary right of way templates or
forms.
Ensure Title IV notice is consistently
provided to property owners
impacted by right of way activities.
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 15
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Program Area General Description Title VI/Non-Discrimination
Concerns and Responsibilities
Review Procedures for Ensuring
Non-Discrimination
Contracting Develops and manages contracts and
contracting opportunities, including
specifications, bidding process, and
contract execution.
Maintaining an open and fair bidding
process for all contracts.
Ensure Title VI Assurances appendices
are included in contracts as specified
within the assurances document.
Reviewing contracts for necessary
Title VI language.
Reviewing any available data on
contract recipients to ensure non-
discrimination in contracting.
Reviewing bidding procedures to
ensure non-discrimination and equal
opportunity.
Planning Short-term and long-term planning
of transportation projects
Using equity-based analysis as part of
planning process.
Ensuring comprehensive public
participation to meet environmental
justice requirements.
Collecting demographic data from
public engagement activities
regarding demographics of public
participants. Providing language
access as needed.
Review planning decisions through
equity lens to ensure non-
discrimination.
Reviewing public engagement
activities periodically to determine
whether engagement opportunities
were offered to all communities.
Documenting language access
requests.
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 16
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Program Area General Description Title VI/Non-Discrimination
Concerns and Responsibilities
Review Procedures for Ensuring
Non-Discrimination
Public
Engagement
Coordinates public engagement
activities for planning and project
development, as well as relationship-
building engagement activities.
Comprehensive public participation to
meet environmental justice
requirements. Collect demographic
data from public engagement
activities regarding participants.
Providing language access as needed.
Sharing Title VI information to the
public to ensure awareness of their
rights to be free from discrimination.
Reviewing public engagement
activities periodically to determine
whether engagement opportunities
were offered to all communities.
Reviewing public engagement
activities periodically to determine
whether engagement opportunities
were offered to all communities.
Documenting language access
requests.
Maintenance Roadway and right of way services,
including, but not limited to:
• Repair
• Signage
• Drainage
• Snow and ice removal
Ensuring no communities are subject
to a disparate lack of maintenance
services based on a protected class.
Reviewing resources provided to the
community and determining whether
any protected class communities
have disproportionately benefited or
been harmed by the delivery of
maintenance services.
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 17
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VIII. Data Collection
Program Area Type of Data Collected & Process for Collecting Intended Outcome of Data Analysis
(i.e., Title VI Purpose for Collecting the Data)
Right of Way Collecting demographic data from property owners
who may be subject to right of way activities by
including inputs for demographic data on the field
title report form.
Ensuring right of way activities do not disproportionately
affect individuals or groups based on a protected class
status.
Contracting Identifying contractors who are a:
• Disadvantaged Business Enterprise (DBE) by
the Minnesota Unified Certification Program
• Targeted Group Business (TGB) by the
Minnesota Department of Administration
• Veteran-Owned/Service-Disabled Business by
the United States Department of Veterans
Affairs
Ensuring equal opportunity in contracting to all
individuals and groups.
Planning Reviewing data from the U.S. Census Bureau and
other credible sources to determine demographic
makeup of the local community.
Ensuring project impacts do not disproportionately
impact any individuals or groups based on a protected
class status.
Public Engagement Reviewing data from the U.S. Census Bureau and
other credible sources to determine demographic
makeup of the local community.
Providing demographic questionnaires to public
engagement participants and including demographic
questions in public surveys.
Ensuring communications and interactions with the
public sufficiently reach all local demographics.
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 18
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Maintenance Reviewing maintenance activities by geography and
demographic makeup of communities receiving the
maintenance services
Ensuring no communities are subject to a disparate lack
of maintenance services based on a protected class.
City council meeting of December 19, 2022 (Item No. 5d)
Title: Approve Title VI Plan Page 19
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IX. Title VI Complaint Procedures
Scope of Title VI Complaints
No person or groups of persons shall, be excluded from participation in, be denied the benefits
of, or be otherwise subjected to discrimination under any and all programs, services, or
activities administered by CITY OF ST. LOUIS PARK, and its contractors on the grounds of race,
color, national origin, sex, age, disability, or low-income status.
In addition, the Minnesota Human Rights Act prohibits discrimination in the provision of public
services on the basis of race, color, creed, religion, national origin, sex, marital status,
disability, gender identity, sexual orientation, and status with regard to public assistance.
The scope of Title VI covers all internal and external activities of CITY OF ST. LOUIS PARK.
The following types of actions are prohibited under Title VI protections (See 49 C.F.R. 21.5):
• Excluding individuals or groups from participation in programs or activities
• Denying program services or benefits to individuals or groups
• Providing a different service or benefit or providing them in a manner different from
what is provided to others
• Denying an opportunity to participate as a member of a planning, advisory or similar
body that is an integral part of the program
• Retaliation for making a complaint or otherwise participating in any manner in an
investigation or proceeding related to Title VI of the Civil Rights Act of 1964
The complaint procedure below is available from the Minnesota Department of Transportation
(MnDOT) in Spanish, Somali, and Hmong.
How to File a Formal Title VI Complaint
Any person(s) or organization(s) believing they have been discriminated against on the basis of
the protected classes stated above by CITY OF ST. LOUIS PARK or its contractors may file a Title
VI complaint.
Discrimination complaints must be received no more than 180 days after the alleged incident
unless the time for filing is extended by the processing agency.
Complaints should be in writing and signed and may be filed by mail, fax, in-person, or email. A
complaint should contain the following information:
• A written explanation of the alleged discriminatory actions;
• The complainant's contact information, including, if available: full name, postal address,
phone number, and email address;
• The basis of the complaint (e.g., race, color, national origin, etc.);
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• The names of specific persons and respondents (e.g., agencies/organizations) alleged to
have discriminated;
• Sufficient information to understand the facts that led the complainant to believe that
discrimination occurred in a program or activity that receives Federal financial
assistance; and
• The date(s) of the alleged discriminatory act(s) and whether the alleged discrimination is
ongoing.
Complainants are encouraged to submit complaints directly to Minnesota Department of
Transportation (MnDOT) via its online complaint form available here:
https://www.dot.state.mn.us/civilrights/nondiscrimination-complaint-form.html.
Complaints can also be filed by completing and submitting CITY OF ST. LOUIS PARK's Title VI
Complaint Form available at Appendix B or by sending an email or letter with the necessary
information to:
City of St. Louis Park
Attn. Title VI Coordinator
5005 Minnetonka Boulevard
St. Louis Park, MN 55416
Phone: 952.924.2602
Email: rguess@stlouipark.org
The complaint form is also available in hard copy at 5005 Minnetonka Boulevard, St. Louis Park,
MN 55416. Language assistance is available for limited English proficient individuals. MnDOT
has hard copy complaint forms available in Spanish, Somali, and Hmong. Other languages can
be accommodated as needed.
If necessary, the complainant may use the phone number above and provide the allegations by
telephone. The Title VI Coordinator will transcribe the allegations of the complaint as provided
over the telephone and send a written complaint to the complainant for correction and
signature.
Complaints can also be filed directly with the following agencies:
Federal Highway Administration
U.S. Department of Transportation Office of Civil Rights
1200 New Jersey Avenue, SE
8th Floor E81-105
Washington, DC 20590
Email: CivilRights.FHWA@dot.gov
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Fax: 202.366.1599
Phone: 202.366.0693
Minnesota Department of Transportation
Office of Civil Rights
385 John Ireland Boulevard, Mail Stop 170
St. Paul, MN 55105
Online: Complaint Form
Fax: 651.366.3129
Phone: 651.366.3073
After submitting a complaint, the complainant will receive a correspondence informing them of
the status of the complaint within ten (10) business days of CITY OF ST. LOUIS PARK or other
agency receiving the complaint.
Complaints received by CITY OF ST. LOUIS PARK's Title VI Coordinator are forwarded to the
MnDOT Office of Civil Rights (OCR). MnDOT OCR will forward the complaint to the FHWA
Minnesota Division Office, along with a preliminary processing recommendation. The FHWA
Minnesota Division Office will forward the complaint to FHWA Headquarters Office of Civil
Rights (HCR).
FHWA HCR is responsible for all determinations regarding whether to accept, dismiss, or
transfer Title VI complaints. There are four potential outcomes for processing complaints:
• Accept: if a complaint is timely filed, contains sufficient information to support a claim
under Title VI, and concerns matters under the FHWA's jurisdiction, then HCR will send
to the complainant, the respondent agency, and the FHWA Minnesota Division Office a
written notice that it has accepted the complaint for investigation.
• Preliminary review: if it is unclear whether the complaint allegations are sufficient to
support a claim under Title VI, then HCR may (1) dismiss it or (2) engage in a preliminary
review to acquire additional information from the complainant and/or respondent
before deciding whether to accept, dismiss, or refer the complaint.
• Procedural Dismissal: if a complaint is not timely filed, is not in writing and signed, or
features other procedural/practical defects, then HCR will send the complainant,
respondent, and FHWA Minnesota Division Office a written notice that it is dismissing
the complaint.
• Referral/Dismissal: if the complaint is procedurally sufficient, but FHWA (1) lacks
jurisdiction over the subject matter or (2) lacks jurisdiction over the respondent entity,
then HCR will either dismiss the complaint or refer it to another agency that does have
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jurisdiction. If HCR dismisses the complaint, it will send the complainant, respondent,
and FHWA Division Office a copy of the written dismissal notice. For referrals, FHWA will
send a written referral notice with a copy of the complaint to the proper Federal agency
and a copy to the USDOT Departmental Office of Civil Rights.
Complaints are not investigated by CITY OF ST. LOUIS PARK. FHWA HCR is responsible for
investigating all complaints. FHWA HCR may also delegate the investigation to MnDOT OCR,
who would then conduct all data requests, interviews, and analysis and create a Report of
Investigation (ROI). MnDOT OCR will have sixty (60) business days from the date the
investigation is delegated to prepare the ROI and send it to HCR. HCR will review the ROI and
compose a Letter of Finding based on the ROI.
For further information about the FHWA investigation process and potential complaint
outcomes, please visit the Questions and Answers for Complaints Alleging Violations of Title VI
of the Civil Rights Act of 1964.
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X. Environmental Justice
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, requires federal agencies to make achieving
environmental justice a part of its mission by identifying and addressing disproportionately high
and adverse human health and environmental effects of their programs, policies, and activities
on minority and low-income populations. The requirements are to be carried out to the
greatest extent practicable and permitted by law.
In May 2012, USDOT issued an update to DOT Order 5610.2(a), DOT Actions to Address
Environmental Justice in Minority Populations and Low-Income Populations, which was
originally published in April 1997. The revised Order continues to be a key component of DOT's
environmental justice strategy. It updates and clarifies certain aspects of the original Order
while maintaining its general framework and procedures and DOT's commitment to promote
the principles of environmental justice in all DOT programs, policies, and activities.
Similarly, CITY OF ST. LOUIS PARK will institutionalize the same key components of DOT's
environmental justice strategy and commitment to promote the principles of environmental
justice in all CITY OF ST. LOUIS PARK's programs, policies, and activities. These policies outline
actions and factors to address environmental justice in order to identify and avoid
discrimination and disproportionality high and adverse effects on minority and low-income
populations:
1. Identify and evaluate environmental, public health, and interrelated social and economic
effects of CITY OF ST. LOUIS PARK programs, policies, and activities;
2. Propose measures to avoid, minimize, and/or mitigate disproportionately high and adverse
environmental and public health effects and interrelated social and economic effects, and
provide offsetting benefits and opportunities to enhance communities, neighborhoods, and
individuals affected by CITY OF ST. LOUIS PARK programs, policies, and activities, where
permitted by law and consistent with Executive Order 12898;
3. Consider alternatives to proposed programs, policies, and activities where such alternatives
would result in avoiding and/or minimizing disproportionately high and adverse human
health or environmental impacts, consistent with Executive Order 12898; and
4. Elicit public involvement opportunities and consider the results thereof, including soliciting
input from affected minority populations and low-income populations in considering
alternatives.
CITY OF ST. LOUIS PARK supports environmental justice through every stage of the planning,
construction, and maintenance processes, consistent with the factors outlined above. This
ensures CITY OF ST. LOUIS PARK gains input from the community that will help shape how CITY
OF ST. LOUIS PARK builds and maintains roads, bridges, sidewalks, trails, parks, sanitary sewer,
storm sewer, and water infrastructure.
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Some ways in which the CITY OF ST. LOUIS PARK accomplishes this include:
• Ensuring the full and fair participation by all potentially affected communities in the
transportation decision-making process;
• Avoiding, minimizing or mitigating disproportionately high and adverse human health
and environmental effects, including social and economic effects, on minority
populations and low-income populations;
• Providing timely information to area residents and businesses affected by
transportation plans and projects;
• Performing periodic reviews of public involvement process to gauge effectiveness,
making revisions as necessary; and
• Preventing the denial of, reduction in, or significant delay in the receipt of benefits by
minority and low-income populations.
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XI. Public Participation
CITY OF ST. LOUIS PARK places a high value on community engagement. We recognize that
effective community engagement builds trust, promotes understanding, and yields valuable
feedback to guide our work. To guide public participation, CITY OF ST. LOUIS PARK has a public
engagement plan called "Engage!" along with a guide to ensure that our engagement is
reviewed through an equity lens. Attached are these plans.
When planning or developing city activities, programs, projects, policies, initiatives, service
delivery or budgets, the work is reviewed through an equity lens. For each public process, the
city will review data from the U.S. Census Bureau and other credible sources to determine the
demographic makeup of the local community served. Following are six actions to advance more
racially equitable outcomes.
• Ensure that the city's actions and decisions are geared towards racially equitable
outcomes.
• Help staff understand the root causes of existing inequities within the city, engage
people of color in decision-making and take actions that can improve inequities.
• Collect and analyze data to identify existing racial disparities and consequences.
• Identify workable, sustainable strategies to promote racial equity within CITY OF ST.
LOUIS PARK.
• Monitor and measure progress on racial equity and provide feedback.
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XII. Limited English Proficiency (LEP) & Language Access
DOT Guidance: "There should be an assessment of the number or proportion of LEP individuals
eligible to be served or encountered and the frequency of encounters pursuant to the first two
factors in the four-factor analysis."
CITY OF ST. LOUIS PARK has addressed the federal requirements for assessing needs and
providing services to LEP populations. The LEP needs assessment was conducted based on the
Four-Factor Analysis, as outlined in the Department of Justice's publication 65 FR 50123. This
analysis includes the following:
1. Identifying the number or proportion of LEP persons served or encountered in CITY OF
ST. LOUIS PARK;
2. Determining the frequency with which LEP individuals come into contact with CITY OF
ST. LOUIS PARK's services;
3. Determining the nature and importance of the program, activity or services to LEP
people in CITY OF ST. LOUIS PARK; and
4. Assessing the current resources available to provide language assistance services
The city completed the Four-Factor Analysis. ACS data indicate that CITY OF ST. LOUIS PARK's
total population is 49,158. A review of the population in CITY OF ST. LOUIS PARK revealed that
LEP individuals make up 5% or less of the eligible population or beneficiaries and no language
group was more than 1,000 in number. Due to this, CITY OF ST. LOUIS PARK will not proactively
translate all documents into other languages. To ensure flexibility of services LEP persons
receive, language assistance services will be provided, including interpreters and document
translations. Details about the analysis are described in the sections below.
Legal Background
Executive Order 13166, "Improving Access to Services for Persons with Limited English
Proficiency," reprinted at 65 FR 50121, August 16, 2000, directs each Federal agency to examine
the services it provides and to develop and implement a system by which LEP individuals can
meaningfully access those services. Federal agencies were instructed to publish guidance to
assist states and local governments who receive federal funds with their obligations to LEP
individuals under Title VI. The Executive Order states that federal fund recipients, like CITY OF
ST. LOUIS PARK, must take reasonable steps to ensure meaningful access to their programs and
activities for LEP individuals.
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Section 601 of Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d, provides that no person
shall "on the ground of race, color, or national origin, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or activity
receiving Federal financial assistance." Courts have interpreted Title VI's prohibition of
discrimination on the basis of national origin to include discrimination based on English
proficiency. Under Title VI, recipients of federal financial assistance are required to provide LEP
individuals with meaningful access to their programs and services.
The U.S. Department of Transportation (DOT) published revised guidance for its recipients on
December 14, 2005. This document states that Title VI and its implementing regulations require
that U.S. DOT recipients take reasonable steps to ensure meaningful access to the benefits,
services, information, and other important portions of their programs and activities for LEP
individuals. Recipients use the DOT LEP Guidance to determine how best to comply with
statutory and regulatory LEP obligations.
Identifying Limited English Proficient Populations (Four-Factor Analysis)
Title VI and its regulations require CITY OF ST. LOUIS PARK to take reasonable steps to ensure
meaningful access to its information and services. What constitutes reasonable steps to ensure
meaningful access is flexible, fact-dependent, and contingent on a four-factor analysis
established by the U.S. Department of Justice. The four-factor analysis is an individualized
assessment that should be applied to determine what reasonable steps must be taken to
ensure meaningful access for LEP individuals. The analysis below is updated at least once
every five years.
FACTOR #1: THE NUMBER OR PROPORTION OF LEP INDIVIDUALS ELIGIBLE TO BE SERVED OR
LIKELY TO BE ENCOUNTERED
The greater the number or proportion of LEP individuals from a particular language group
served or encountered in the eligible service population, the more likely language assistance
services are necessary. Ordinarily, "individuals eligible to be served or likely to be encountered"
by a program or activity are those who are in fact, served or encountered in the eligible service
population. This population will be program-specific and includes people who are in the
program's geographic area.
CITY OF ST. LOUIS PARK should first examine their prior experiences with LEP individuals and
determine the breadth and scope of language assistance services needed. It is also important to
include LEP populations that are eligible beneficiaries of programs, activities, or services but
may be underserved because of existing language barriers.
Generally, CITY OF ST. LOUIS PARK will use reliable external data sources to determine the
number or proportion of LEP individuals likely to be served or encountered.
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CITY OF ST. LOUIS PARK relies on MnDOT's LEP Data Tool to provide the necessary data. In the
most recent analysis conducted in July 2022, the findings on the next two pages were
documented.
CITY OF ST. LOUIS PARK
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American Community Survey (5-Year Estimate 2015-2019, Table ID C16001)
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Minnesota Department of Education: Primary Home Language for Students
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Safe Harbor Provision (Written Documents)
U.S. DOT LEP Guidance provides a "safe harbor" to help ensure greater clarity regarding
whether CITY OF ST. LOUIS PARK is meeting its obligation to provide written translations. These
safe harbor provisions only apply to the translation of written documents and do not affect the
requirement to provide meaningful access to LEP individuals through competent oral
interpreters where oral language assistance services are needed and reasonable.
The following actions are considered strong evidence of compliance with the Department's
written-translation obligations:
(a) Providing written translations of vital documents for each eligible LEP language group that
constitutes 5% or 1,000 people of the population of individuals eligible to be served or likely to
be affected or encountered. Translation of non-vital documents, if needed, can be provided
orally; or
(b) If there are fewer than 50 individuals in a language group that reaches the 5% trigger in (a),
the vital written materials are not translated, but written notice of the right to receive free,
competent oral interpretation of those vital written materials in the primary language of the
LEP language group of is provided.
The above findings from the graphs on the preceding pages did not indicate any LEP language
groups meet the safe harbor threshold. Therefore, CITY OF ST. LOUIS PARK will not proactively
translate written documents at this time. However, efforts will be made to reasonably
accommodate any language access requests that arise.
FACTOR #2: THE FREQUENCY WITH WHICH LEP INDIVIDUALS COME IN CONTACT WITH THE
PROGRAM, ACTIVITY, OR SERVICE
CITY OF ST. LOUIS PARK should assess, as accurately as possible, the frequency with which they
have or should have contact with LEP individuals from different language groups seeking
assistance. If LEP individuals access a program or service on a regular, consistent basis, then
that program or service provider has greater language access duties than a program or service
whose contact with LEP individuals is unpredictable or infrequent.
However, even if there are infrequent or unpredictable interactions with LEP individuals, CITY
OF ST. LOUIS PARK must be prepared to provide language assistance services to LEP individuals.
In applying this factor CITY OF ST. LOUIS PARK should also consider whether outreach to LEP
individuals could increase the frequency of contact with LEP language groups and remain
mindful of the data analysis conducted under Factor #1 to identify the proportion of LEP
population present in the service area.
LEP persons may interact in several ways with CITY OF ST. LOUIS PARK, including but not limited
to:
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• Public meetings
• Community events
• Project-specific meetings, events, and discussions
• Online engagement
• Walk-in requests for information
• Phone communications
• Customer service interactions
• Surveys for information
• Requests for permits, licenses, or materials
• Real estate transactions (i.e., right of way)
CITY OF ST. LOUIS PARK will assess, as accurately as possible over the next 5-year period, the
frequency with which LEP persons from different language groups come into contact with CITY
OF ST. LOUIS PARK programs and activities.
FACTOR #3: THE NATURE AND IMPORTANCE OF THE PROGRAM, ACTIVITY, OR SERVICE TO
PEOPLE'S LIVES
The more important the activity, information, service, or program, or the greater the possible
consequences of the contact to the LEP individuals, the greater the need for language
assistance services. CITY OF ST. LOUIS PARK must determine whether denial or delay of access
to services or information could have serious implications for the LEP individual. Generally,
programs providing information and services related to accessing benefits, opportunities, or
rights are considered high importance.
Vital Documents
As part of its analysis, a district, office, or program may determine that necessary language
assistance measures include the translation of vital documents into the language of each LEP
group that is frequently encountered, eligible to be served, or likely to be affected. Vital
documents are paper or electronic written material containing information that is (1) critical for
accessing programs, services, benefits, or activities, (2) directly and substantially related to
public safety, or (3) required by law. Whether a document (or the information it solicits) is
"vital" may depend upon the importance of the program, information, encounter, or service
involved, and the consequence to the LEP person if the information in question is neither
accurate nor timely.
Examples of vital documents in the U.S. DOT LEP Guidance include:
• Emergency transportation information
• Notices of public hearings regarding proposed transportation plans or projects
• Notices advising LEP individuals of free language assistance
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• Applications or instructions on how to participate in a program or activity or receive
benefits or services
• Consent forms
Because no languages were identified as meeting the safe harbor threshold for translating
vital written materials, CITY OF ST. LOUIS PARK is not at this time providing a list of
documents considered vital. Should future analysis indicate an LEP group meeting the safe
harbor threshold, CITY OF ST. LOUIS PARK will evaluate its vital documents and provide
translations in accordance with the analysis and federal guidance.
FACTOR #4: THE RESOURCES AVAILABLE TO CITY OF ST. LOUIS PARK AND THE COST OF
LANGUAGE ASSISTANCE
The resources available to CITY OF ST. LOUIS PARK and the costs of providing language
assistance services may impact the steps taken to provide meaningful access to LEP individuals.
Additionally, reasonable steps may cease to be reasonable where the costs imposed
substantially exceed the benefits. CITY OF ST. LOUIS PARK will determine on a case-by-case
basis whether language assistance costs outweigh the benefits.
The four-factor analysis necessarily implicates a spectrum of language assistance measures. For
instance, written translations can range from translation of an entire document to translation
of a short description of the document, and interpretation services may range from using
telephone-based interpretation services to providing in-person interpretation at a public event.
Language assistance measures should be based on what is necessary and reasonable after
considering the four-factor analysis. CITY OF ST. LOUIS PARK will proactively identify how to
provide language assistance services efficiently and cost-effectively while ensuring meaningful
access to LEP individuals.
Language Services
There are two types of language services:
• Translation is the replacement of a word, phrase, or text in one language (source
language) with an equivalent-meaning word, phrase, or text in another language (target
language). This is written language assistance.
• Interpretation is the act of listening to a communication in one language (source
language) and orally converting it to another language (target language) while retaining
the same meaning. This is oral language assistance.
Currently, CITY OF ST. LOUIS PARK has the following language services available:
• INGCO International provides language interpretation services for city staff to use in
communicating with the public by phone or by videoconference on demand, or in
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person if scheduled in advance. The city also uses INGCO's translation services for
written materials.
• CITY OF ST. LOUIS PARK website has a "Translate" button offering more than 50
languages.
• Emails delivered through the city's notification service, GovDelivery, have translate
buttons for Spanish, Somali, Russian and Amharic.
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XIII. Notice of Rights
The following notice is posted in all buildings where public meetings are held and on the city's
webpage.
Your Rights Against Discrimination under Title VI of the Civil Rights Act of 1964
CITY OF ST. LOUIS PARK is committed to ensuring that no person is excluded from
participation in, denied the benefits of, or otherwise subjected to discrimination on the basis
of race, color, national origin, sex, age, disability, limited English proficiency or low-income
status in any and all programs, activities, or services administered by the city in accordance
with Title VI of the Civil Rights Act of 1964 and related non-discrimination legal authorities.
In addition, the Minnesota Human Rights Act prohibits discrimination in the provision of
public services on the basis of race, color, creed, religion, national origin, sex, marital status,
disability, gender identity, sexual orientation, and status with regard to public assistance.
If you believe you have been aggrieved by an unlawful discriminatory practice, or wish to
request more information about the department's obligations under Title VI, please contact
us at the following address and telephone number:
Radious Guess
Race equity and inclusion director
City of St. Louis Park, city hall
5005 Minnetonka Boulevard
St. Louis Park, MN 55416
Phone: 952.924.2602
Email: rguess@stlouipark.org
A Title VI complaint may also be submitted to MnDOT online at
https://www.dot.state.mn.us/civilrights/nondiscrimination-complaint-form.html or using the
contact information:
Minnesota Department of Transportation
Office of Civil Rights
395 John Ireland Blvd, Mail Stop 170
St. Paul, MN 55155
Phone: 651.366.3073
Fax: 651.366.3129
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Appendix A
Insert signed version of Title VI Assurances.
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Appendix B
Title VI Complaint Form
Please complete this form to the best of your ability. If you need translation or other assistance,
contact Radious Guess, race equity and inclusion director, 952.924.2602.
Name_________________________________________________________________
Address_______________________________City________________Zip___________
Phone: Home_________________ Work_____________ Mobile___________________
Email: _______________________________________________________________
Basis of Complaint (circle all that apply):
☐ Race ☐ Color ☐ Creed ☐ Gender Identity
☐ National Origin ☐ Sex ☐ Religion ☐ Public Assistance Status
☐ Age ☐ Disability ☐ Marital Status ☐ Other
☐ Retaliation ☐ Low-Income ☐ Sexual Orientation
Who discriminated against you?
Name_________________________________________________________________
Name of Organization____________________________________________________
Address________________________________ City________________ Zip________
Telephone_____________________________
How were you discriminated against? (Attach additional pages if more space is needed)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
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______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Where did the discrimination occur?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
When did the discrimination occur?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Were there any other witnesses to the discrimination?
Name Organization/Title Work
Telephone
Home
Telephone
How would you like to see this situation resolved?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Have you filed your complaint, grievance, or lawsuit with any other agency or court?
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Who ______________________________________ When ______________________
Status (pending, resolved, etc.) _________________ Result, if known ______________
Complaint or case number, if known _________________________________
If you have an attorney in this matter, please provide their contact information:
Name_________________________________ Phone____________________
Address___________________________________ City______________ Zip_______
Privacy notice: City of CITY OF ST. LOUIS PARK is asking you to provide information in this
complaint form which includes private and/or confidential information under the Minnesota
Government Data Practices Act. This private/confidential information is being requested so that
all allegations of discrimination can be investigated and addressed properly. You are not legally
required to provide this information. However, if you do not provide sufficient information,
your complaint may not be able to be adequately investigated. The information you provide will
be used by City of CITY OF ST. LOUIS PARK, Minnesota Department of Transportation and
Federal Highway Administration employees whose job assignments reasonably require access
to the information. The following also have a legal right to access the information: exclusive
representative for any MnDOT or City of CITY OF ST. LOUIS PARK employee who becomes the
subject of investigation in connection with your complaint; the arbitrator if discipline imposed
on any such employee is appealed to arbitration; the MN Attorney General's Office; the MN
Legislative Auditor's Office; law enforcement agencies and prosecutorial authorities;
persons/entities named pursuant to court order; persons/entities whom you authorize; and any
other person or entity authorized by state or federal law.
Signed___________________________________ Date______________
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Meeting: City council
Meeting date: December 19, 2022
Consent agenda item: 5e
Executive summary
Title: Final payment resolution – Rec Center Parking Lot (2421-5005) - Ward 1
Recommended action: Motion to adopt Resolution accepting work and authorizing final
payment in the amount of $9,599.30 for project no. 2421-5005 with Bituminous Roadways, Inc.,
Contract No. 104-22.
Policy consideration: Not applicable
Summary: On July 18, 2022, the city council awarded a contract in the amount of $209,361.00
to Bituminous Roadways, Inc. for milling and overlaying the Rec Center parking lot, project
2421-5005. The project was completed on Sept. 4, 2022.
The final contract amount, $191,985.96, is $17,375.04 (0.8%) less than the awarded contract
amount, $209,361.00. This was due to the actual quantities being less than the estimated
quantities.
Financial or budget considerations: The cost of the work performed by the contractor under
Contract No. 104-22 has been calculated as follows:
Original contract (based on estimated quantities) $209,361.00
Cost savings - $17,375.04
Final contract cost $191,985.96
Previous payments - $182,386.66
Balance due $9,599.30
This project was included in the Capital Improvement Program (CIP). The work was paid for
using Park Improvement funds.
Strategic priority consideration: Not applicable.
Supporting documents: Resolution
Prepared by: Phillip Elkin, engineering services manager
Reviewed by: Debra Heiser, engineering director
Approved by: Cindy Walsh, deputy city manager
City council meeting of December 19, 2022 (Item No. 5e) Page 2
Title: Final payment resolution – Rec Center Parking Lot (2421-5005) - Ward 1
Resolution No. 22-_____
Resolution authorizing final payment and accepting work for
the 2022 Rec Center Parking Lot project
City Project No. 2421-5005
Contract No. 104-22
Be it resolved by the City Council of the City of St. Louis Park, Minnesota, as follows:
1. Pursuant to a written contract with the city dated July 18, 2022, Bituminous Roadways, Inc.
has satisfactorily completed the Rec Center Parking Lot mill and overlay as per Contract No.
104-20.
2. The Engineering Director has filed her recommendations for final acceptance of the work.
3. The work completed under this contract is accepted and approved. The final contract cost
is $191,985.96.
4. The City Manager is directed to make final payment in the amount of $9,599.30 on this
contract, taking the contractor's receipt in full.
Reviewed for administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: December 19, 2022
Consent agenda item: 5f
Executive summary
Title: Accept donations to parks and recreation department
Recommended action: Motion to adopt a resolution approving acceptance of program supplies
and $577.40 to be used for park enhancements or program needs at Westwood Hills Nature
Center.
Policy consideration: Does the city council wish to accept these gifts with restrictions on their
use?
Summary: State statute requires city council’s acceptance of donations. This requirement is
necessary in order to make sure the city council has knowledge of any restrictions placed on the
use of each donation prior to it being expended.
Evan Toavs graciously donated program supplies and $30, Tom and Nancy Willette graciously
donated $500, and Jay Jaffee graciously donated $47.40 for park enhancements or program
needs at Westwood Hills Nature Center.
Financial or budget considerations: These donations will be used for park enhancements or
program needs at Westwood Hills Nature Center.
Strategic priority consideration 1: St. Louis Park is committed to continue to lead in
environmental stewardship.
Supporting documents: Resolution
Prepared by: Carrie Mandler, secretary program aide
Reviewed by: Mark Oestreich, westwood hills nature center manager
Jason T. West, parks and recreation director
Approved by: Cindy Walsh, deputy city manager
City council meeting of December 19, 2022 (Item No. 5f) Page 2
Title: Accept donations to parks and recreation department
Resolution No. 22-___
Resolution approving acceptance of program supplies and donations totaling
$577.40 for Westwood Hills Nature Center
Whereas, the City of St. Louis Park is required by state statute to authorize acceptance of
any donations; and
Whereas, the city council must also ratify any restrictions placed on the donation by the
donor; and
Whereas, Evan Toavs donated program supplies and $30, Tom and Nancy Willette
donated $500, Jay Jaffee donated $47.40, all for park enhancements or program needs at
Westwood Hills Nature Center.
Now therefore be it resolved by the City Council of the City of St. Louis Park that these
gifts are hereby accepted with thanks to Evan Toavs, Tom Willette, Nancy Willette and Jay
Jaffee, with the understanding that their gifts must be used for park enhancements or program
needs at Westwood Hills Nature Center.
Reviewed for administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: December 19, 2022
Consent agenda item: 5g
Executive summary
Title: Traffic Study No. 769: Authorize parking restrictions associated with road construction
near the Beltline LRT Station – Ward 1
Recommended action: Motion to adopt Resolutions authorizing parking restrictions on
roadways near the Beltline LRT Station.
Policy consideration: Installing and removing traffic control is allowed per the city’s established
regulatory authority.
Summary: The Green Line Extension Light Rail Transit (LRT) construction near the Beltline
Station significantly changed the city’s roadway network in the southeast corner of Beltline
Boulevard and County Road 25. Construction started in the summer of 2022 but was not
completed until late November. The roadway changes require updating parking restrictions to
account for the changes to the roadway network.
In addition, the Lynn Apartments raised concerns about a loss of on-street parking with the
removal of the south County Road 25 Service Drive from Beltline Boulevard to approximately 60
feet east of Lynn Avenue as part of the light rail construction.
To accomplish these updates, the attached resolutions include the following actions:
• Restrict on-street parking on Lynn Backage Road and Monterey Avenue
• Rescind Resolution 21-110 and adopt a new resolution to restrict truck parking on both
sides of South County Road 25 Service Drive from Lynn Avenue to France Avenue.
• Rescind Resolutions 2749 and 20-080 and adopt a new resolution restricting parking on
segments of the south Country Road 25 Service Drive east of Lynn Avenue to Inglewood
Avenue.
Financial or budget considerations: The cost of modifying parking restrictions is estimated at
$800 and will come out of the general operating budget.
Strategic priority consideration: St. Louis Park is committed to providing a variety of options for
people to make their way around the city comfortably, safely and reliably.
Supporting documents: Discussion
Resolutions 2749, 20-080 and 21-110 – to be rescinded
Parking restriction exhibits
Resolutions for Lynn Backage Road and Monterey Avenue, truck
Parking restrictions and parking restrictions east of Lynn Avenue
Prepared by: Jack Sullivan, engineering project manager
Kerrwin Dempsey, engineering technician III
Reviewed by: Debra Heiser, engineering director
Approved by: Cindy Walsh, deputy city manager
City council meeting of December 19, 2022 (Item No. 5g) Page 2
Title: Traffic Study No. 769: Authorize parking restrictions associated with road construction near the Beltline LRT
Station – Ward 1
Discussion
Background
Final design plans for the Green Line Extension LRT Beltline Station area were approved in 2017,
but construction on the roadway network didn’t start until the summer of 2022. Removal of the
south County Road 25 Service Drive from Beltline Boulevard to Lynn Avenue, the construction
of the Lynn Backage Road, and the extension of Monterey Drive were needed to create access
and circulation to the Beltline Light Rail Station, space to accommodate a park and ride facility
and redevelopment of adjacent parcels.
Now that roadway construction around the Beltline Station is complete, there are several
roadways that need new or updated resolutions to address the revised roadway network
parking.
Attached are three resolutions; below is a description of the actions included in each
resolution:
Restrict on-street parking on Lynn Backage Road (32nd Street) and Monterey Avenue
The Lynn Backage Road connects Beltline Boulevard to the south end of Lynn Avenue and
creates a roadway network that can access the new traffic signal installed at County Road 25
and Lynn Avenue. The name of Lynn Backage Road is anticipated to be changed to 32nd Street
during the platting of the Beltline Station redevelopment in early 2023.
The removal of the south County Road 25 Service Drive required Monterey Avenue to be
connected to eastbound County Road 25 and extended south to connect with the Lynn Backage
Road to facilitate egress to General Office Products (4521 Highway 7).
The roadway widths and adjacent land uses are not compatible with on-street parking. The
attached resolution prohibits all parking on the following:
o Lynn Backage Road (32nd Street): the north and south sides of the road from Beltline
Boulevard to Lynn Avenue.
o Monterey Drive: the east and west sides of the street from County Road 25 to Lynn
Backage Road (32nd Street).
Modify truck parking on south Country Road 25 Service Drive due to roadway network changes
Now that the south County Road 25 Service Drive from Beltline Boulevard to Lynn Avenue has
been removed, existing resolution 21-110 is no longer accurate. That resolution restricts
parking on both sides of south County Road 25 Service Drive from Monterey Avenue to France
Avenue.
The new resolution rescinds Resolution 21-110 and reestablishes truck parking prohibitions on
both sides of south County Road 25 Service Drive to match the updated roadway limits from
east of Lynn Avenue to France Avenue. This resolution does not change any truck park
restrictions in the remaining section of the roadway not impacted by the Green Line Extension
LRT Station.
City council meeting of December 19, 2022 (Item No. 5g) Page 3
Title: Traffic Study No. 769: Authorize parking restrictions associated with road construction near the Beltline LRT
Station – Ward 1
Modify parking on south Country Road 25 Service Drive due to roadway network changes
Now that the south County Road 25 Service Drive from Beltline Boulevard to Lynn Avenue has
been removed, existing resolutions 2749 and 21-110 are no longer accurate. These resolutions
have parking restrictions that do not match the new roadway limits.
In addition, staff received a request from the property owner and manager of the Lynn
Apartments at 4405 Highway 7 in June of 2022. They were concerned with the changes to south
County Road 25 Service Drive as part of the the Green Line LRT Extension construction. The
changes dead-end the frontage road in front of the apartment building removing four on-street
parking stalls that were available adjacent to the apartments. The roadway dead-end limits the
ability of residents and guests to turn around and access on-street parking.
The traffic committee recommended a 90-foot section of parking on the north side of south
County Road 25 Service Drive adjacent to the Lynn Apartments. This reestablished the four
parking stalls that were removed on the south side of the road as part of the removal of the
road near Lynn Avenue. This roadway is wide enough and has a land use that is compatible
with the on-street parking.
The updated Resolution reflects the roadway network changes and the addition of on-street
parking adjacent to the Lynn Apartments:
o Rescind Resolution 2749 – This resolution restricted north-side parking on south
Country Road 25 Service Drive between Natchez Avenue and Monterey Avenue. Since
this roadway was removed as part of this project, the corresponding resolution should
be rescinded.
o Rescind Resolution 20-080 – This resolution restricts parking on segments of both the
north and south side of south County Road 25 Service Drive. Since a section of the
roadway was removed, a new resolution with updated limits is needed.
o Reestablish parking restrictions from Joppa Avenue to Inglewood Avenue consistent
with current restrictions.
o Establish a 90-foot section of on-street parking on the north side of south County Road
25 Service Drive across from the Lynn Apartment. This reestablished the four parking
stalls that were removed on the south side of the road as part of the removal of the
road near Lynn Avenue.
Schedule
Winter conditions would typically prevent the installation or removal of these signs. However,
Metropolitan Council installed the no parking signage on Lynn Backage Road (32nd Street) and
Monterey Drive in early December prior to the ground freezing. The installation was funded by
the Green Line Extension LRT project.
Staff anticipated parking changes near the Lynn Apartments and installed signposts (without
signage) in late November in preparation for adding parking restrictions on south County Road
25 Service Drive. Therefore, parking signage can be bolted to the signposts over the winter.
City council meeting of December 19, 2022 (Item No. 5g)
Title: Traffic Study No. 769: Authorize parking restrictions associated with road construction near the
Beltline LRT Station – Ward 1 Page 4
LYNN AVE SBELT LINE BLVDN COUN
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4405
4601
4521
3200
0 500 1,000250
Feet
Proposed no parking
Existing no parking
Road removed
Traffic Study 769 - Beltline Station Area Parking Restrictions
Date: 12/13/2022
City council meeting of December 19, 2022 (Item No. 5g)
Title: Traffic Study No. 769: Authorize parking restrictions associated with road construction near the
Beltline LRT Station – Ward 1 Page 5
S COU
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44054405 43014301
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0 200 400100
Feet ´
Proposed no parking
Proposed parking allowed
Existing no parking to remain
Existing parking allowed
Traffic Study 769 - Lynn Apartment parking
Date: 12/13/2022
Lynn Apartments
City council meeting of December 19, 2022 (Item No. 5g)
Title: Traffic Study No. 769: Authorize parking restrictions associated with road construction near the
Beltline LRT Station – Ward 1 Page 6
Resolution No. 22-____
Authorizing parking restrictions on
Lynn Backage Road (future 32nd Street) and Monterey Avenue
Whereas, The City of St. Louis Park agreed to the Metropolitan Council’s reconfiguration
of roadways in the southeast corner of County Road 25 and Beltline Boulevard near the Beltline
Light Rail Station in 2017; and,
Whereas, The reconfigured roadways are needed to create access and circulation to the
Beltline Light Rail Station, space to accommodate a park and ride facility and redevelopment of
adjacent parcels; and,
Whereas, The Metropolitan Council Green Line Extension Light Rail has removed the
South County Road 25 Service Drive from Beltline Boulevard to Lynn Avenue; and,
Whereas, the traffic committee has reviewed the request and recommended the
installation of parking restrictions on Lynn Backage Road (32nd Street) and Monterey Avenue;
and,
Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota,
that the engineering director is authorized to:
1. Install parking restrictions on both sides of Lynn Backage Road (32nd Street) from
Beltline Boulevard to Lynn Avenue.
2. Install parking restrictions on both sides of Monterey Avenue from County Road 25
to Lynn Backage Road (32nd Street).
Reviewed for administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
City council meeting of December 19, 2022 (Item No. 5g)
Title: Traffic Study No. 769: Authorize parking restrictions associated with road construction near the
Beltline LRT Station – Ward 1 Page 7
Resolution No. 22-____
Authorizing truck parking restrictions on South County Road 25 Service Drive
Whereas, The City of St. Louis Park Resolution 21-110 restricts truck parking on the South
County Road 25 Service Drive between Monterey Avenue and France Avenue; and,
Whereas, installing truck parking restrictions is allowed per city ordinance 2623-21; and,
Whereas, The Metropolitan Council Green Line Extension Light Rail has removed the
South County Road 25 Service Drive from Beltline Boulevard to Lynn Avenue to create access
and circulation to the Beltline Light Rail Station, space to accommodate a park and ride facility
and redevelopment of adjacent parcels; and,
Whereas, the existing resolution needs to be updated to reflect the changes in the
roadway network; and,
Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota,
that Resolution 21-110 is rescinded.
It is further resolved by the City Council of the City of St. Louis Park, Minnesota, that the
engineering director is authorized to:
1. Install parking restrictions on both sides of the South County Road 25 Service Drive
from the west end of the road (60 feet east of Lynn Avenue) to France Avenue.
Reviewed for administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
City council meeting of December 19, 2022 (Item No. 5g)
Title: Traffic Study No. 769: Authorize parking restrictions associated with road construction near the
Beltline LRT Station – Ward 1 Page 8
Resolution No. 22-____
Authorize parking restrictions on South County Road 25 Service Drive
Whereas, The City of St. Louis Park received a request to modify the parking restrictions
on the South County Road 25 Service Drive near 4405 Highway 7; and,
Whereas, The Metropolitan Council Green Line Light Rail Extension has removed the
South Country Road 25 Service Drive from Beltline Boulevard to Lynn Avenue to create access
and circulation to the Beltline Light Rail Station, space to accommodate a park and ride facility
and redevelopment of adjacent parcels; and,
Whereas, The City of St. Louis Park Resolutions 2749 and 20-080 restrict parking on the
South County Road 25 Service Drive between Beltline Boulevard and Inglewood Avenue; and,
Whereas, the existing resolution needs to be updated to reflect the changes in the
roadway network; and,
Whereas, the traffic committee has reviewed the requests and recommended modifying
the parking restrictions on both the south and north side of the South County Road 25 Service
Drive near the west end of the road east of Lynn Avenue; and,
Now therefore be it resolved by the City Council of the City of St. Louis Park, Minnesota,
that Resolutions 2749 and 20-080 are rescinded.
It is further resolved by the City Council of the City of St. Louis Park, Minnesota, that the
engineering director is hereby authorized to:
1. Install parking restrictions on the north side of South County Road 25 Service Drive:
a. From the west end of the road to a point 45 feet east.
b. From a point 135 feet east of west end of the road to Inglewood Avenue.
2. Install parking restrictions on the south side of South County Road 25 Service Drive
from the west end of the road to a point 45 feet east.
3. Install parking restrictions on the south side of South County Road 25 Service Drive
from 70 feet west of the west right of way line of Joppa Avenue to 50 feet east of the
east right of way line of Joppa Avenue
4. Install parking restrictions on the south side of South County Road 25 Service Drive
from 50 feet west of the west right of way line of Inglewood Avenue to 50 feet east of
the east right of way line of Inglewood Avenue.
Reviewed for administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
City council meeting of December 19, 2022 (Item No. 5g)
Title: Traffic Study No. 769: Authorize parking restrictions associated with road construction near the
Beltline LRT Station – Ward 1 Page 9
Meeting: City council
Meeting date: December 19, 2022
Consent agenda item: 5h
Executive summary
Title: Authorization to solicit solid waste collection RFP
Recommended action: Motion to authorize staff to issue a Request for Proposals (RFP) for
2023 – 2028 solid waste collection services.
Policy consideration: Does council agree with the program changes included in the 2023 – 2028
RFP?
Summary: The current 2018 – 2023 solid waste collection contract expires on September 30,
2023. Staff are preparing the Requests for Proposals (RFP) document for the upcoming five
years based on input received from council during the November 28, 2022 study session
discussion.
As discussed with council during the study session, the RFP will include limited changes to
ensure the most cost-effective program. The significant items changed or updated in the RFP
include:
• General – encourage contracts with more than one hauling company to build in
redundancy, though one hauler would also be considered. Request a staff list in
proposals, in addition to requiring an itemized truck/equipment list as in past RFP’s.
• Recycling – adding curbside mattress recycling rather than disposal or delivery to clean-
up events or other drop-off locations for recycling.
• Garbage – add times outside of Saturdays to annual cleanup day events to make the
events more accessible. Elimination of the 20-gallon service levels.
• Organics – no significant changes
• Yard Waste – request pricing for weekly collection for full season and weekly collection
with seasonal every-other-week (June – August) in order to compare pricing.
Staff is finalizing the RFP. A summary of the significant changes and a timeline for next steps are
provided in the Discussion section of this report.
Financial or budget considerations: None at this time.
Strategic priority consideration: St. Louis Park is committed to continue to lead in
environmental stewardship.
Supporting documents: Discussion
Prepared by: Kala Fisher, solid waste manager
Reviewed by: Jay Hall, public works director
Approved by: Cindy Walsh, deputy city manager
City council meeting of December 19, 2022 (Item No. 5h) Page 2
Title: Authorization to solicit solid waste collection RFP
Discussion
Background
On November 14, 2022, staff provided a written report to council that included an overview of
the current solid waste program, history, and proposed changes.
On November 28, 2022, staff checked-in with council on the significant items to be added or
changed in the RFP. Council supported the items noted below.
New items for residential program RFP
•General – encourage contracts with more than one hauling company to build in
redundancy, although one hauler would also be considered. Request a staff list in
proposals, in addition to requiring an itemized truck/equipment list as in past RFP’s.
•Recycling – adding curbside mattress recycling rather than disposal or delivery to clean-
up events or other drop-off locations for recycling.
•Garbage – add times outside of Saturdays to annual cleanup day events to make the
events more accessible. Elimination of the 20-gallon service levels (weekly and every-
other-week makes up 7% of all service levels).
•Organics – no significant changes.
•Yard Waste – request pricing for weekly collection for full season and weekly collection
with seasonal every-other-week (June – August) in order to compare pricing.
Ordinance update consideration
During the November 28 study session, council also expressed interest in updating the solid
waste code to include requirements for organics recycling at multifamily properties. Staff
intends to address this item in 2023, separate from the solid waste collection RFP/contracting.
Next steps
Listed below is a draft schedule showing the major steps to develop and award new collection
contracts.
New contracts for garbage, recycling, organics and yard waste collection should be awarded
before the end of March 2023 to allow contractors time to adequately prepare for the work. If
this deadline cannot be met, extensions of the current contract will need to be negotiated.
Future actions Governing
body
Date
Draft Request for Proposal and contract completed Staff December 2022
Council authorizes Request for Proposal Council December 2022
Proposals received by staff Staff January 2023
Proposals and staff recommendations reviewed with council Staff/council February 2023
Staff negotiates collection contracts with vendors Staff February 2023
Council approves new collection contracts Council February/March 2023
Staff conducts public education outreach with residents Staff April-September 2023
New collection contracts begin Staff October 1, 2023
Meeting: City council
Meeting date: December 19, 2022
Consent agenda item: 5i
Executive summary
Title: Reappoint representative to the Fire Civil Service Commission
Recommended action: Motion to reappoint Bob Tift to the Fire Civil Service Commission for a
3-year term, expiring on December 31, 2025.
Policy consideration: Does the city council wish to reappoint Bob Tift to serve another term on
the Fire Civil Service Commission?
Summary: The Fire Civil Service Commission is regulated by Minnesota Statutes Chapter 420.
Section 420.03 states that “all vacancies in the commission shall be filled by appointment by the
council within 30 days after the vacancy occurs”. Mr. Tift has been a dedicated and active
member of the commission since 2015. His current term on the Fire Civil Service Commission
expires on December 31, 2022. He has applied for reappointment, and staff would welcome his
continued service on the commission.
Financial or budget considerations: Not applicable.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Bob Tift application for reappointment
Prepared by: Melissa Kennedy, city clerk
Approved by: Cindy Walsh, deputy city manager
From:info@stlouispark.org
To:Debbie Fischer; Melissa Kennedy
Subject:Boards and commissions application
Date:Monday, December 12, 2022 1:51:34 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
A new entry to a form/survey has been submitted.
Form Name:Boards and Commissions Application-2022
Date & Time:December 12, 2022 1:51 p.m.
Response #:55
Submitter ID:21438
IP address:50.241.41.1
Time to complete:15 min. , 45 sec.
Survey Details
Page 1
Name
First name Bob Last name Tift
Address
Street address 3800 Brunswick Ave
S
City St. Louis Park
State Minnesota ZIP code 55416
Email
tiftbc@gmail.com
Phone number
612.518.7889
How do you identify your gender?
(○) Male
What are your pronouns?
Not answered
What is your race/ethnicity? (optional)
(○) White (not Hispanic or Latino)
City council meeting of December 19, 2022 (Item No. 5i)
Title: Reappoint representative to the Fire Civil Service Commission Page 2
Application type
(○) Reappointment
If you are a student, what grade are you in?
Not answered
I am seeking reappointment to the following board or commission:
(○) Fire civil service commission
If you are a new applicant seeking appointment to a board or commission, let us know the top three
board(s) or commission(s) on which you would like to serve and why.
What board/commission is your first choice?
(○) Fire civil service commission
Why are you interested in volunteering for this board/commission?
I am interested in continuing my service on the fire commission. See additional information below.
What board/commission is your second choice?
Not answered
Why are you interested in volunteering for this board/commission?
Not answered
What board/commission is your third choice?
Not answered
Why are you interested in volunteering for this board/commission?
Not answered
Briefly describe one to three goals/initiatives you feel are important to your overall vision for St. Louis
Park that you would like to see addressed by the board(s) or commission(s) you are applying for.
During my part service on the fire commission I have been very impressed with the strategic work being
done by the fire department's command staff to enhance and improve the recruitment and training of the
firefighters. I would enjoy continuing my service and lending my professional experience in leadership and
strategic planning in support of the Chief and his leadership team.
Describe how your work experience, educational background, training, community, civic and volunteer
experiences have prepared you to serve on the board(s) or commission(s) you are applying for.
City council meeting of December 19, 2022 (Item No. 5i)
Title: Reappoint representative to the Fire Civil Service Commission Page 3
You may upload a resume if desired.
I've served in leadership positions for over 30 years and have my doctorate (Ed.D.) in Leadership and
Administration. for the past ten years I have served as a Leadership Consultant for schools across the
country, primarily focusing on strategic planning and board development. I serve as a leadership mentor
and coach and also help conduct nation-wide searches for school leadership positions.
Resume
BCTResume 2022.docx
Membership and terms
1. The city council will not consider applications from regular full-time or part-time St. Louis Park
employees, or seasonal, temporary, paid on call firefighter or contract employees if
appointment could cause a conflict of interest.
2. The city council will not appoint a board and/or commission member to serve concurrently on
more than one board or commission (not including the charter commission), and
commissioners may only serve one consecutive year as chair. Board and commission members
cannot serve on the same commission as a member of the immediate family, registered
domestic partner or members of the same household. Youth are exempt from this provision.
Conflicts of interest
No commissioner shall:
Enter into any contract with the city unless otherwise authorized by law.
Use their position to secure any special privilege or exemption for themselves or others.
Use their office or otherwise act in any manner which would give the appearance of or result in
any impropriety or conflict of interest.
Important information about your application
Data privacy notice
Minnesota law requires that you be informed of the purposes and intended uses of the information
you are providing on this application. Pursuant to Minnesota Statutes Section 13.601, your name, city
of residence, employment history, volunteer work, awards and honors are public data and are
available to anyone who requests the information. The data that you give us about yourself is also
needed to identify you and assist in determining your suitability for the commission(s) for which you
are applying. This data is not legally required, but refusal to supply the information requested may
affect the city council’s ability to evaluate your application. Should you be appointed to serve on a
board or commission, pursuant to Minnesota Statutes Section 13.601, your residential address and
either a telephone number or electronic mail address (or both) where you can be reached also become
public information.
City council meeting of December 19, 2022 (Item No. 5i)
Title: Reappoint representative to the Fire Civil Service Commission Page 4
I have read and understand the data privacy information given above and authorize investigation of all
statements contained in this application as may be necessary to arrive at an appointment decision. I
certify that all answers given here are true, and I understand that any false information on or omission
of information from this application will be cause for rejection of this application.
Electronic signature
First name Bob Last name Tift
Date December 12, 2022
Thank you,
St. Louis Park, MN
This is an automated message generated by Granicus. Please do not reply directly to this email.
City council meeting of December 19, 2022 (Item No. 5i)
Title: Reappoint representative to the Fire Civil Service Commission Page 5
Meeting: City council
Meeting date: December 19, 2022
Consent agenda item: 5j
Executive summary
Title: Designate polling places for the 2023 election cycle
Recommended action: Motion to adopt Resolution designating polling places for the 2023
election cycle.
Policy consideration: Does the proposed resolution fulfill the statutory requirement to declare
polling places by December 31?
Summary: In 2017, the state legislature amended State Statute 204B.16, Subd. 1 to require the
governing body of each municipality to designate by resolution a polling place for each election
precinct by December 31 of each year.
Following the 2022 election cycle, staff is in the process of analyzing the data received from the
annual voter survey. This survey included specific questions related to the polling place,
including the facility itself, the services at the polling place, and the voter’s overall experience.
Staff will use the survey data and other applicable voter data to evaluate the facilities
designated as polling places and consider alternatives as needed. One of the biggest challenges
in selecting polling locations is to find facilities that meet the many requirements in law and are
willing to allow use of their facility on Election Day. Should any changes be proposed, the city
would be required to formally adopt the change and notify affected voters.
State law requires polling places be located within one (1) mile of a precinct boundary, be fully
accessible, large enough to accommodate election activities, free of other non-election
activities, smoke free, liquor free and not adjacent to a liquor service area. When evaluating
facilities staff considers many additional factors including, but not limited to: availability, voter
convenience, number of voters to be served at the facility, accessibility and ADA standards,
racial equity and inclusion impacts, parking, traffic, safety, security, and staffing needs.
During the 2022 election cycle, voters adjusted to the changes made to precinct boundaries
during redistricting. Elections staff heard limited reports of voters who were at the wrong
location or who were unhappy with a change in their polling location. Council may recall that
one of the main goals following redistricting was to see a more even distribution of voters at
polling places on Election Day. This was the general pattern seen at all twelve polling locations
at the general election in November. Polling places reported a steady stream of voters
throughout the day and wait times were minimal. Discussions with facilities that are not owned
or operated by the city will continue in the first quarter of 2023 to ensure the facility will be
able to serve voters in the precinct.
Financial or budget considerations: Fees associated with use of facilities are included in the
2023 budget.
Strategic priority consideration: St. Louis Park is committed to creating opportunities to build
social capital through community engagement.
Supporting documents: Resolution
Prepared by: Melissa Kennedy, city clerk
Approved by: Cindy Walsh, deputy city manager
Page 2 City council meeting of December 19, 2022 (Item No. 5j)
Title: Designate polling places for the 2023 election cycle
Resolution No. 22-____
Resolution designating polling places
for the 2023 election cycle
Whereas, the municipal general election will be held on November 7, 2023;
Now, therefore, be it resolved, by the St. Louis Park City Council that all elections in
2023, as well as any required special elections, will take place at the following precinct polling
locations:
Ward 1 Precinct 1 – Beth El Synagogue, 5225 Barry St. W.
Ward 1 Precinct 2 – Wat Thai Buddhist Center, 2544 Highway 100 South
Ward 1 Precinct 3 – St. Louis Park City Hall, 5005 Minnetonka Blvd.
Ward 2 Precinct 4 – St. Louis Park Recreation Center, 3700 Monterey Dr.
Ward 2 Precinct 5 – Vista Lutheran Church, 4003 Wooddale Ave. S.
Ward 2 Precinct 6 – St. Louis Park Municipal Service Center, 7305 Oxford St.
Ward 3 Precinct 7 – St. Louis Park Senior High School, 6425 33rd St. W.
Ward 3 Precinct 8 – Aquila Elementary School, 8500 31st St. W.
Ward 3 Precinct 9 – Lenox Community Center, 6715 Minnetonka Blvd.
Ward 4 Precinct 10 – St. Louis Park Middle School, 2025 Texas Ave. S.
Ward 3 Precinct 11 – Park Harbor Church, 1615 Texas Ave. S.
Ward 4 Precinct 12 – Westwood Lutheran Church, 9001 Cedar Lake Road
Be it further resolved, the city clerk is authorized to make any changes as deemed
necessary in the case of an emergency, or if a polling place becomes unavailable.
Reviewed for administration: Adopted by city council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Meeting: City council
Meeting date: December 19, 2022
Action agenda item: 7a
Executive summary
Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital
improvement plan (CIP)
Recommended action:
• Motion to adopt Resolution approving the 2023 budgets and authorizing the 2023 final
property tax levy.
• Motion to adopt Resolution authorizing the 2023 final HRA levy.
• Motion to adopt Resolution authorizing the 2023 final EDA levy.
• Motion to adopt Resolution approving the 2023-2032 capital improvement plan.
Policy consideration:
• Is the city council in support of setting the 2023 final property tax levy at $41,060,251,
which is a 7.02% increase over the 2022 final property tax levy?
• Is the city council in support of setting the maximum HRA levy allowed by state statute at
$1,582,696?
• Is the council in support of setting an EDA levy in the amount of $500,000, which is lower
than the maximum allowable?
• Is the city council in support of setting the recommended 2023 budgets for general,
enterprise, internal service, special revenue, and select capital project funds?
• Is the city council in support of setting the recommended 2023-2032 capital improvement
plan which is updated on an annual basis?
Summary: Included is information pertaining to the adoption of the 2023 property tax levy,
budgets, HRA levy, EDA levy, and 2023-2032 CIP. Information is also provided on the tax
impacts to a residential homestead property.
For a deeper review of the proposed budget, staff recommends reviewing the November 14,
2022 study session report.
Financial or budget considerations: The proposed tax levies, budgets, and utility rates will help
support city services, capital improvements, and debt service obligations for fiscal year 2023.
Strategic priority consideration: All areas of strategic priorities are supported by the city’s budget.
Supporting documents: Discussion
Resolutions
2023-2032 CIP project by funding source
Prepared by: Melanie Schmitt, finance director
Reviewed by: Cheyenne Brodeen, administrative services director
Approved by: Kim Keller, city manager
City council meeting of December 19, 2022 (Item No. 7a) Page 2
Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)
Discussion
Background: The 2023 budget was developed with the council’s strategic priorities, Vision 3.0,
and the comprehensive plan in mind. The budget addresses the need to maintain our
infrastructure (city roads, parks, building etc.), technology, debt service, and responsive, high-
quality service to the residents and businesses, which includes personnel costs for police, fire
and city staff.
The following is an overview of the 2023 budget adoption process that was followed:
April 25, 2022: staff and council met to outline the budget process for 2023. Inclusion of
the American recovery plan dollars were part of the discussion.
May 16, 2022: staff and council met to start discussing budget assumptions. Debt, CIP,
ARPA dollars and the Long-Range Financial Management Plan were also discussed in
relation to the budget.
August 22, 2022: staff shared preliminary budget numbers and capital plan, detail fund
balance projections, and provided estimates on tax impacts for property owners. The
council gave policy direction to include a fire cadet program and rooftop solar panels on
the fire station if possible.
September 19, 2022: council reviewed the preliminary levy/budget and passed the
preliminary levies and provided direction to continue to try and bring down the levy
increases while still making progress on priorities.
October 3, 2022: council held discussion on capital plan and debt and continued staff
direction to prioritize inclusion of rooftop solar panels.
October 24, 2022: council held a tax increment financing discussion including final
direction to continue pooling TIF for affordable housing.
November 14, 2022: the council reviewed the budget decisions to date and discussed
the proposed final levies.
December 5, 2022: the Truth in Taxation hearing was held.
Budget communication: We continue to strive for the most transparent budget process
possible. Information is provided through the webpage and having an active e-mail address for
any questions that arise. This is in addition to other forms of communication such as the
information on the property tax process and budget in the park perspective, and a robust
webpage dedicated to the budget process.
City council meeting of December 19, 2022 (Item No. 7a) Page 3
Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)
Summary: 2023 preliminary adopted levy and updated 2023 levy.
1. The 2023 preliminary property tax levy was adopted on September 19 at $41,433,167,
and was approximately 8.00% more than the 2022 final Levy.
2. The updated property tax levy was considered on December 5th at $41,060,251, and is
approximately 7.02% more than the 2022 final levy.
The proposed breakdown of the 7.02% proposed 2023 property tax levy by fund
2022 2023 2022 to 2023
adopted proposed Increase (decrease)
Proposed Final Levy levy levy $ %
General Fund $30,532,470 $32,041,296 $1,508,826 4.94 %
Debt service funds $5,248,040 $6,362,813 $1,114,773 21.24 %
Capital replacement
funds 1,575,240 1,646,142 70,902 4.50 %
Park improvement fund 860,000 860,000 - 0.00 %
Employee benefits fund 150,000 150,000 - 0.00 %
Total $38,365,750 $41,060,251 $2,694,501 7.02 %
2023 Budgets: The council will consider a resolution for adoption that includes summary
budget data for the General, Enterprise, Internal Services, Special Revenue, and select Capital
Project Funds. These funds are consistent with our Long-Range Financial Management plan and
Capital Improvement Plans.
HRA Levy: The HRA levy is recommended to be set at the maximum allowed of 0.0185% of
estimated market value, which is consistent with previous years. The amount for 2023 is
estimated at $1,582,696, equating to $5.03 per month for a median value individual property.
The HRA levy is being directed to fund direct housing related salaries to run the housing
programs and programs in the affordable housing trust fund.
EDA Levy: Looking at our development fund needs and climate action goals, the EDA levy is being
recommended as a funding source for long term sustainability. The EDA levy will be used as a
sustainable funding source for our development fund. A figure of $500,000 was chosen based on
the needs of the development fund and represents a $1.59 per month investment for a median
value individual property.
2023-2032 Capital Improvement Plan (CIP): The CIP is one of the long-range planning tools that
the city utilizes. The CIP is a ten-year plan, but is updated annually as priorities, projects, and
funding sources change. The CIP is only an estimate of future projects, as only the current year
(2023) projects are authorized during the next year. Years 2024-2032 are for planning purposes.
Any project in the CIP estimated to cost more than $175,000 will be formally bid and brought
back for acceptance by the City Council.
City council meeting of December 19, 2022 (Item No. 7a) Page 4
Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)
The City Council has reviewed the Capital plan during an October work session. We revise the
long-range plan on utility and capital project funds every year as needed. The Capital plan
ultimately ties into the long-range financial management plan and our debt modeling.
The 2023-2032 CIP summary is as follows:
• $259 million in planned investment over the next ten years.
• $242 million of these costs are being paid from sources or revenue streams the city has
direct control of such as franchise fees, tax levy dollars, utility rates, future bonding, etc.
• $17.2 million of this is planned as non-city resources such as federal and state
governmental, including Municipal Sate Aid (MSA). The city continues to work to
increase outside investment in order to reduce the impact on city property owners.
Estimated city impact for 2023 – example on median value home: Based on a 7.02% levy
increase (proposed levy) on a median value residential homestead property with a value that
increased from $330,500 to $371,800, the city’s portion of the property taxes (general, HRA, &
EDA) were estimated to increase by about $179 in 2023, or $15 per month.
City council meeting of December 19, 2022 (Item No. 7a) Page 5
Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)
Resolution No. 22-____
Resolution adopting the 2023 general fund budget, other 2023 budgets and
authorizing the 2023 final property tax levy
Whereas, The City of St. Louis Park is required by Charter and State law to approve a
resolution setting forth an annual tax levy to the Hennepin County Auditor; and
Whereas, Minnesota Statutes currently in force require approval of a property tax levy
and a budget in December of each year; and
Whereas, the City Council has received the budget information;
Whereas, there are sufficient funds on hand, the 2023 debt levy is reduced from
$6,403,543 to $6,362,813;
Now therefore, be it resolved, by the City Council of the City of St. Louis Park, that the
2023 General Fund Budget and 2023 Budgets are adopted as presented; and
2022 2023
Adopted Proposed $%
General Fund Revenues:
General Property Taxes 30,532,470$ 32,041,296$ 1,508,826$ 5%
Licenses and Permits 4,750,604 5,000,977 250,373 5%
Fines & Forfeits 231,000 181,000 (50,000) -22%
Intergovernmental 1,748,770 2,129,139 380,369 22%
Charges for Services 2,284,483 2,586,338 301,855 13%
Miscellaneous Revenue 1,589,934 1,642,357 52,423 3%
Transfers In 2,198,477 2,865,766 667,289 30%
Investment Earnings 200,000 320,821 120,821 60%
Other Income 526,829 502,050 (24,779) -5%
Use of Fund Balance 250,000 - (250,000) 0%
Total General Fund Revenues 44,312,567$ 47,269,744$ 2,957,177$ 6.7%
Summary of Budgeted Revenues
Difference
2022 Adopted 2023 Proposed
Budget Budget
General Fund Expenditures:
General Government 11,200,857$ 11,193,645$ (7,212)$ -0.1%
Public Safety 19,923,339 21,793,443 1,870,104 9.4%
Operations & Recreation 13,188,371 14,282,656 1,094,285 8.3%
Non-Departmental - - -
Total General Fund Expenditures 44,312,567$ 47,269,744$ 2,957,177$ 6.7%
Summary of Budgeted Expenditures
City council meeting of December 19, 2022 (Item No. 7a) Page 6
Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)
2022 2023
Adopted Final Proposed
Special Revenue
Housing Rehabilitation Fund
Total Housing Rehab Revenues 1,339,955$ 2,052,088$
Total Housing Rehab Expenditures 1,746,923 2,336,522
CDBG Fund
Total CDBG Revenues 165,000 165,000
Total CDBG Expenditures 165,000 165,000
Cable TV Fund
Total Cable TV Revenues 759,500 759,500
Total Cable TV Expenditures 664,902 696,273
Climate Investment Fund
Total Climate Investment Fund Revenues 300,000 100
Total Climate Investment Fund Expenditures 391,000 183,100
Affordable Housing Trust Fund
Total Affordable Housing Trust Fund Revenues 1,532,799 1,597,696
Total Affordable Housing Trust Fund Expenditures 2,047,133 2,369,064
Capital Project
Development Fund
Total Development Fund Revenues 10,593,960 5,172,846
Total Development Fund Expenditures 5,675,476 5,127,282
Pavement Management Fund
Total Pavement Management Revenues 4,835,250 4,880,205
Total Pavement Management Expenditures 3,955,150 5,002,290
Park Improvement Fund
Total Park Improvement Revenues 1,533,219 2,079,496
Total Park Improvement Expenditures 2,324,786 2,266,628 Enterprise
Water Utility Fund
Total Water Revenues 8,390,627 9,613,660
Total Water Expenses 7,925,491 8,569,794
Sewer Utility Fund
Total Sewer Revenues 8,493,920 8,792,833
Total Sewer Expenses 9,631,024 8,292,475
Solid Waste Utility Fund
Total Solid Waste Revenues 4,170,097 4,170,097
Total Solid Waste Expenses 4,281,322 4,281,322
Storm Water Utility Fund
Total Storm Water Revenues 3,478,527 3,724,098
Total Storm Water Expenses 3,972,077 4,111,493
Internal Service
Employee Benefits Fund
Total Employee Benefits Revenues 451,500 538,000
Total Employee Benefits Expenses 817,431 810,717
Uninsured Loss Fund
Total Uninsured Loss Revenues 70,000 70,000
Total Uninsured Loss Expenses 246,810 248,499
Building Capital Replacement Fund
Total Building Capital Replacement Revenues 250,000 896,142
Total Building Capital Replacement Expenditures 729,700 896,142
Vehicle & Equip Capital Replacement Fund
Total Vehicle & Equip Capital Replacement Revenues 1,588,647 1,619,013
Total Vehicle & Equip Capital Replacement Expenditures 1,937,605 1,972,675
IT Capital Replacement Fund
Total IT Capital Replacement Revenues 2,060,871 1,596,140
Total IT Capital Replacement Expenditures 2,049,286 2,341,820
Special Revenue, Select Capital Project Funds,
Summary of Budgeted Revenues and Expenditures
Enterprise and Internal Service Funds
City council meeting of December 19, 2022 (Item No. 7a) Page 7
Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)
Be it further resolved, that the total final levy incorporates revisions to the scheduled levies
for the following bond issues that are hereby cancelled and levied at a reduced amount due to
sufficient funds on hand to pay the required debt service in 2023:
Be it further resolved, by the City Council of the City of St. Louis Park, that the following
sums of money be levied in 2022, collectible in 2023, upon the taxable property in said City of
St. Louis Park for the following purposes:
Reviewed for Administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Debt Levy Scheduled Levy
Final Proposed
Levy
GO Series 2014A 590,730 552,627
GO Series 2016A 1,230,889 1,231,322
2023
Tax Capacity Based Levy Final Tax Levy (Proposed)
General Levy 32,041,296$
Debt Service 6,362,813
Capital Replacement Funds 1,646,142
Park Improvement Fund 860,000
Employee Benefits Fund 150,000
Total Tax Levies 41,060,251$
City council meeting of December 19, 2022 (Item No. 7a) Page 8
Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)
Resolution No. 22-____
Resolution authorizing the 2023 final HRA levy
Whereas, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”),
the City Council of the City of St. Louis Park created the St. Louis Park Economic Development
Authority (the "Authority"); and
Whereas, pursuant to the EDA Act, the City Council granted to the Authority all of the
powers and duties of a housing and redevelopment authority under provisions of Minnesota
Statutes, sections 469.001 to 469.047 (the "HRA Act"); and
Whereas, Section 469.033, subdivision 6 of the Act authorizes the Authority to levy a
tax upon all taxable property within the City to be expended for the purposes authorized by the
HRA Act; and
Whereas, such levy may be in an amount not to exceed 0.0185 percent of taxable
market value of the City; and
Whereas, for 2023, the Final HRA Levy amount will be $1,582,696; and
Whereas, the Authority has filed its budget for the special benefit levy in accordance
with the budget procedures of the City; and
Whereas, based upon such budgets the Authority will levy all or such portion of the
authorized levy as it deems necessary and proper;
Now therefore, be it resolved by the St. Louis Park City Council: That approval is hereby
given for the Authority to levy, for taxes payable in 2023, such tax upon the taxable property of
the City as the Authority may determine, subject to the limitations contained in the HRA Act.
Reviewed for Administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
City council meeting of December 19, 2022 (Item No. 7a) Page 9
Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)
Resolution No. 22-____
Resolution authorizing the 2023 Final Tax Levy for
Economic Development Authority Purposes pursuant
to Minnesota Statutes, Section 469.107
Whereas, pursuant to Minnesota Statutes, Sections 469.090 through 469.1082, as
amended (the “Act”), the City established the St. Louis Park Economic Development Authority (the
“EDA”); and
Whereas, Section 469.107, subdivision 1 of the Act authorizes the City, at the request of
the EDA, to levy and collect a tax of up to 0.01813% of the estimated market value of taxable
property within the City, levied upon all taxable real property within the City, for economic
development purposes; and
Whereas, the EDA has requested that the city approve such a levy in the amount of
$500,000, and the City finds that such a levy is in the best interest of the City and EDA because it
will facilitate economic development.
Now therefore be it resolved that the City Council hereby approves the final levy of a tax
for economic development purposes pursuant to Section 469.107, subdivision 1 of the Act in
the amount equal to $500,000 with respect to taxes payable in calendar year 2023.
Reviewed for Administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
City council meeting of December 19, 2022 (Item No. 7a) Page 10
Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)
Resolution No. 22-____
Resolution adopting the 2023 - 2032
Capital Improvement Plan (CIP)
Whereas, the city council of the City of St. Louis Park, Minnesota, has received a report
from the chief financial officer related to proposed capital spending for 2023 - 2032; and
Whereas, it is necessary for the city to maintain and replace its capital assets in order to
enhance the city’s attractiveness to residents and businesses; and
Whereas, good planning is a necessary part of the stewardship that the city council and
staff exercise over the capital assets of the city;
Now therefore, be it resolved by the city council of the City of St. Louis Park, that:
1. The 2023 - 2032 Capital Improvement Plan is hereby adopted.
2. The city manager is authorized to purchase or undertake the items included in the fiscal
year 2023 funded portion of the plan as allowed by the city charter and state statutes.
3. All purchases required to be competitively bid must come before the city council for final
approval.
Reviewed for Administration: Adopted by the City Council December 19, 2022
Kim Keller, city manager Jake Spano, mayor
Attest:
Melissa Kennedy, city clerk
Capital Improvement ProgramCity of St. Louis Park, MNPROJECTS BY DEPARTMENT2023 2032thruTotal2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# PriorityBuildings25,00025,000City Hall ITE & Gould Elect Panel Replacement31230001335,00035,000City Hall Generator Head Gasket3124000118,0008,000City Hall Stair Carpet Replacement31240002585,00085,000City Hall Bridge31240004327,00010,000 17,000City Hall/Police Campus Landscaping31240005135,00035,000City Hall 2nd Floor Celing Tile Replacement31240006525,00025,000City Hall EV Chargers for Fleet31240007335,00035,000City Hall IT Office Reconfigure312400085200,000200,000CH Windows, Ext. Coatings and Caulking Replacement31250001n/a15,00015,000City Hall Window Blinds312500025150,000150,000City Hall Timber Retaining Walls31250003135,00035,000City Hall First Floor Carpet Replacement312600013100,000100,000CH Access Control System Replacement, City Wide31260002315,00015,000CH Update HVAC Controls3127000231,000,0001,000,000City Hall Council Remodel313000015300,000300,000City Hall Roof Replacement31320001185,00085,000Police Station Remodel Restrooms322300031250,000250,000Police Station Exterior Bullet Resistant Glass32240001335,00035,000Police Station Blind Replacement322400023140,000140,000PD Indivdual Office32240004338,00038,000Police Station VAV Replacement32240005135,00035,000Police Parking and Training Feasability Study32240006315,00015,000Police Station Exercise Equipment Replacement32250001520,00020,000Police Station Replace Ceiling Tile322500023Tuesday, December 13, 2022Page 12021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 11
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority160,000160,000Police Station Range Targeting System32250003590,00090,000Police Station Replace Carpet32260001350,00050,000Police Parking Gate32260004565,00065,000Police Station Exterior Masonry Maintenance32270001312,00012,000PD Replace HVAC Controls322700033110,000110,000Police Locker Replacement32280001375,00075,000Police Station New Carpet32280002335,00035,000Police Replace Training Room Divider32290001518,00018,000Police Station Water Heaters322900021500,000500,000PD Roof Replacement32310001145,00015,000 15,000 15,000MSC & Fire Stations CO Nox Sensor Replacement33140002142,00020,000 22,000MSC Campus Landscaping33220002320,00020,000MSC Convert Exterior HID to LED33230005350,00050,000MSC 3rd Bay Sealant and Stripping33230006115,00015,000MSC Fob Access33230007545,00045,000MSC Bays LED Upgrade33240001350,00050,000MSC Small Storage Garage33240003525,00025,000MSC Paint Booth Maintenance332500013250,000250,000MSC Heat Exchanger Ventilation332500023600,000600,000MSC Bays 1, 2 & 3 Roofing332500033250,000250,000MSC Hoist Replacement33250004112,00012,000MSC Replace HVAC Controls332600013250,000250,000MSC Office Remodel33280001318,00018,000MSC Carpet Replacement33280002350,00050,000MSC Security Fence332800033180,000180,000MSC Roof Top HVAC Units332900013100,000100,000MSC Boiler Replacement33290002325,00025,000Fire#1 Office Reconfigure342300021175,000175,000Fire Station #1 Rooftop Solar342300033275,000275,000Fire Station 1 Decontamination Laundry34230004326,00010,000 16,000Fire Station #1 and #2 Landscaping34240001112,00012,000Fire Stations Replace HVAC Controls34240005545,00045,000Fire Station # 1 Entry Canopy34240006350,00050,000Fire Station #1 Training Tower modifications342500015140,000140,000Fire Stations 1 & 2 Apparatus bay floor coating34250002160,00060,000Fire Station #1 light fixture replacements34260001150,00050,000FS #1 and #2 Carpet Replacement342600041Tuesday, December 13, 2022Page 22021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 12
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority35,00035,000Fire Stations Replace Excersise Equipment34270002580,00080,000Fire 1&2 Boilers342800013120,000120,000Fire 1&2 AC342900013100,000100,000Fire Station Office Furniture34290002315,00015,000Fire Station 1&2 Mattress replacement34330001145,00045,000Fire Station #2 Replace light fixtures35250001120,00020,000Westwood Multipurpose Room Flooring Replacement36240001520,00020,000Westwood Multi-purpose Rooms Tile36260001312,00012,000Westwood Replace Projectors36260002320,00020,000Westwood Replacement Rental Tables36290001320,00020,000Westwood Public Furniture36290002315,00015,000Westwood Landscaping36300001515,00015,000Westwood Carpet Replacement363100013485,000485,000Rec Center Solar372200013140,000140,000Rec Center Remodel Offices372700011140,000140,000Rec Center Remodel Offices372900015Buildings Total7,965,000880,000 1,223,000 1,920,000 444,000 267,000 598,000 803,000 1,015,000 515,000 300,000Cable TV13,00013,000Van Camera Cables11151003310,00010,000Tripods for On Location11151007340,00040,000Council Chambers HD pan/tilt cameras11172007135,00035,000Replacement edit systems11191009120,00020,000Closed Captioning111910103140,000140,000Van Cameras11201001313,00013,000Van Camera Cables11201003312,00012,000Tripods for On Location11201010156,00056,000Playback systems11201014114,00014,000Production switcher112010151250,000250,000Broadcast upgrade112310143Cable TV Total603,000353,000 250,000Engineering2,500,0002,500,000SWLRT- Park and Ride Ramp at Beltline Station401990061161,000161,000Storm water - Hannon Lake subwatershed402040013243,800243,800Storm water- Lamplighter Pond rehab402240011Tuesday, December 13, 2022Page 32021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 13
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority287,500287,500Concrete replacement- SW-C&G-CB4023000317,780,0007,780,000Street - Local street rehab (Area 1)4023100011,847,0001,847,000Street - Commercial street rehab40231050110,518,74010,518,740Street - MSA rehab (Cedar Lake Rd TH169 to Nevada)402311001654,040654,040Street - Maintenance project (Area 7)402312001755,000755,000Alley construction402315003304,750304,750Storm water- Westdale basin rehab40234001124,38024,380Storm water - Carpenter Park maintenance40234200158,00058,000Storm water- BMP maintenance40234300152,40052,400Storm water- Rainwater rewards4023450038,346,6501,441,598 6,905,052County - Mtka Blvd (Hwy 100 to France)402370001314,380314,380Concrete replacement- SW-C&G-CB4024000317,295,0007,295,000Street - Local street rehab (Area 2)40241000110,775,63310,775,633Street - MSA rehab (Louisiana & Cedar Lake Rd)402411001684,000684,000Alley construction402415003424,740424,740Parking lot - MSC402416003580,000580,000Sanitary Sewer- Lining402430001438,725438,725Storm water- Louisiana Oaks & South Oak rond rehab40244000159,50059,500Storm water- BMP maintenance40244300153,60053,600Storm water- Rainwater rewards402445003320,320320,320Concrete replacement- SW-C&G-CB4025000314,681,0004,681,000Street - Local street rehab (Area 3)4025100012,306,0002,306,000Street - Commercial street rehab402510501579,940579,940Street - Maintenance project (Area 1)402512001536,000536,000Alley construction40251500362,63062,630Parking lot - Fire Stn #140251601345,37045,370Parking lot - Fire Stn #2402516023600,000600,000Sanitary sewer- Lining402530001675,000675,000Sanitary sewer - Glenhurst LS #19402531001225,400225,400Storm water- Twin Lake outfall replacement40254000161,00061,000Storm water- BMP maintenance40254300154,80054,800Storm water- Rainwater rewards402545003326,260326,260Concrete replacement- SW-C&G-CB4026000314,916,0004,916,000Street - Local street rehab (Area 4)4026100012,299,0002,299,000Street - Commercial street rehab402610501526,970526,970Street - Maintenance project (Area 2)402612001486,000486,000Alley construction402615003Tuesday, December 13, 2022Page 42021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 14
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority1,391,3551,391,355CTP Bikeway - Sidewalk - Trail402620005620,000620,000Sanitary sewer- Lining4026300011,983,7501,983,750Storm water- Ainsworth Park improvements40264000326,45026,450Storm water - Carpenter Park maintenance40264200162,50062,500Storm water- BMP maintenance40264300156,00056,000Storm water- Rainwater rewards402645003332,200332,200Concrete replacement- SW-C&G-CB4027000315,648,0005,648,000Street - Local street rehab (Area 5)4027100012,503,0002,503,000Street - Commercial street rehab402710501390,230390,230Street - Maintenance project (Area 3)402712001629,000629,000Alley construction4027150031,640,1451,640,145CTP Bikeway - Sidewalk - Trail402720005640,000640,000Sanitary sewer- Lining4027300011,246,3751,246,375Sanitary sewer - Oregon LS #7402731001339,250339,250Storm water- Otten Pond rehab40274000164,00064,000Storm water- BMP maintenance40274300157,20057,200Storm water- Rainwater rewards402745003338,140338,140Concrete replacement- SW-C&G-CB4028000316,056,0006,056,000Street - Local street rehab (Area 6)4028100011,271,0001,271,000Street - Commercial street rehab402810501748,590748,590Street - Maintenance project (Area 4)4028120013,814,0723,814,072Bridge - Meadowbrook @ Minnehaha Creek402817001660,000660,000Sanitary sewer- Lining402830001835,656835,656Sanitary sewer - Webster LS #10402831001101,775101,775Storm water- Shelard basin rehab402840001104,362104,362Storm water- Park Glen resliancy improvements402840011104,363104,363Storm water- Minnehaha Creek equalizer pipe40284002565,50065,500Storm water- BMP maintenance40284300158,40058,400Storm water- Rainwater rewards40284500326,00026,000Equipment - Survey GPS402900001344,080344,080Concrete replacement - SW-C&G-CB4029000317,749,0007,749,000Street - Local street rehab (Area 7)4029100016,283,3136,283,313Street - MSA rehab (Oxford/Edgwd/Cambridge)402911001558,910558,910Street - Maintenance project (Area 5)4029120012,628,1252,628,125Bridge - 34th Street @ Minnehaha Creek402917001500,000500,000CTP Bikeway - Sidewalk - Trail402920005Tuesday, December 13, 2022Page 52021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 15
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority680,000680,000Sanitary sewer - Lining402930001631,250631,250Sanitary sewer - Browndale LS #54029310012,139,0002,139,000Storm water- Louisiana station area improvements40294000328,52028,520Storm water - Carpenter Park maintenance40294200167,00067,000Storm water- BMP maintenance40294300159,60059,600Storm water- Rainwater rewards402945003350,020350,020Concrete replacement - SW-C&G-CB4030000317,900,0007,900,000Street - Local street rehab (Area 8)4030100012,478,0002,478,000Street - Commercial street rehab403010501411,180411,180Street - Maintenance project (Area 6)403012001680,000680,000Sanitary sewer - Lining403030001219,075219,075Storm water- Hampshire Pond rehab40304000168,50068,500Storm water- BMP maintenance40304300160,80060,800Storm Water- Rainwater rewards403045003355,960355,960Concrete replacement - SW-C&G-CB4031000317,924,0007,924,000Street - Local street rehab (Area 1)4031100013,841,8063,841,806Street - MSA Rehab (Lake & Wooddale)403111001780,170780,170Street - Maintenance project (Area 7)403112001720,000720,000Sanitary sewer - Lining40313000170,00070,000Storm Water- BMP maintenance40314300162,00062,000Storm Water- Rainwater rewards403145003361,900361,900Concrete replacement - SW-C&G-CB4032000318,458,0008,458,000Street - Local street rehab (Area 2)4032100012,260,0002,260,000Street - Commercial street rehab403210501801,380801,380Street - Maintenance project (Area 8)403212001650,000650,000CTP Bikeway - Sidewalk - Trail4032200052,294,2502,294,250Storm water- Lake Street basin improvements40324000330,59030,590Storm water- Carpenter Park maintenance40324200163,20063,200Storm water- Rainwater rewards403245003Engineering Total167,183,47012,820,870 23,657,283 27,828,145 12,694,285 13,489,400 14,157,858 21,694,798 12,167,575 13,753,936 14,919,320Fire42,00021,000 21,000Outside Warning Sirens659900021375,000375,000SCBA659900031125,00060,000 65,000Hydraulic Rescue Tool65990004555,00055,000Auto-CPR Device659900051100,0000 100,000 0Turnouts659900061Tuesday, December 13, 2022Page 62021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 16
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority18,00018,000Helmets/Boots65990007339,00039,000AED's65990009124,00012,000 12,000Body Armor65990010312,00012,000Training Equipment Cache65990012310,00010,000Ice/Water Rescue Cache65990014325,00025,000Technical Rescue Cache65990016330,00030,000Ventilation Fans65990019344,50021,500 23,000EMS - MED Kits659900203Fire Total899,500387,000 39,000 128,500 112,000 55,000 48,000 109,000 21,000Operations & Recreation20,00020,00040th & France Master Plan211765013345,000345,000Dakota Park LED Baseball Field Light & Pole Rplcmt21201801314,00014,000Court Resurface - Bass Lake Tennis21212804013490,000490,000Webster Park Construction21216101n/a969,617969,617Dakota Walk Bridge212218061500,000500,000Court Reconstruction - Aquila Park Tennis (w/BSM)21230301n/a35,00035,000Court Reconstruction - Browndale Park21231001n/a75,00075,000Trail Reconstruction - Dakota Park21231815130,00030,000Trail Reconstruction - Otten Pond2123461138,0008,000Court Resurface - Pennsylvania Park Basketball21234801310,00010,000Trail Reconstruction - Roxbury Park21235112310,00010,000Court Reconstruction - Twin Lakes Park Basketball21235813375,00075,000Trail Reconstruction - Aquila Park21240317320,00020,000Carpenter Park/Skippy Field Batting Cages21241103n/a50,00050,000Trail Reconstruction - Carpenter Park21241118320,00020,000Cedar Knoll/Carlson Field Pitching Mound21241303n/a30,00030,000Trail Reconstruction - Jersey Park21242719125,00025,000Jorvig Park / Depot Exterior Bldg Repair21242803n/a6,0006,000Court Resurface - Minikahda Vista Park Basketball21244001330,00030,000Westwood Hills NC, paver parking lot2124620235,0005,000Court Resurface - Fern Hill Park Tennis212521013100,000100,000Wolfe Park Amphitheater Pavers21256403351,50051,50040th & France Fencing & Parking Lot2125932023100,000100,000Trail Reconstruction212599033Tuesday, December 13, 2022Page 72021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 17
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority150,000150,000Park Shelter Replacement - various parks212599053100,000100,000Trail Lighting2125990636,0006,000Court Resurface - Birchwood Basketball212606013100,000100,000Park Parking Lot Resurface212699013130,000130,000Trail (new), Hampshire Park to Otten Pond21269903n/a14,00014,000Court Resurface - Aquila Park Basketball212703013225,000225,000Carpenter Park LED Ballfield Replacement Pole/lte21271101317,50017,500Court Resurface - Carpenter Park Tennis21271105314,00014,000Court Resurface - Northside Park Tennis2127430136,0006,000Court Resurface - Twin Lakes Park Basketball21275801323,00023,000Court Resurface - Wolfe Park (Pklbll & Bsktbll)212764033200,000200,000Park Building Upgrades-Electric furnaces212799033300,000300,000Cedar Knoll Park - Carlson Field LED replacement2128130134,0004,000Court Resurface - Shelard Park Basketball212852013100,000100,000Park Parking Lot Resurface212999013112,000112,000Park Hockey Rink LED Light Replacement21299902340,00040,000Trail Reconstruction - Lamplighter Park21313401380,00080,000Playground Eqpt Repl - Ainsworth Park + concrete219901011100,000100,000Playground Eqpt Repl - Aquila Park21990301170,00070,000Playground Eqpt Repl - Bass Lake Park21990507170,00070,000Playground Eqpt Repl - Blackstone Park21990711170,00070,000Playground Eqpt Repl - Bronx Park21990902180,00080,000Playground Eqpt Repl - Browndale Park21991002170,00070,000Playground Eqpt Repl - Carpenter Park21991102170,00070,000Playground Eqpt Repl - Cedarhurst Park21991503170,00070,000Playground Eqpt Repl - Parkview Park21991712170,00070,000Playground Eqpt Repl - Dakota Park21991801170,00070,000Playground Eqpt Repl - Hampshire Park21992401170,00070,000Playground Eqpt Repl - Jackley Park21992611170,00070,000Playground Eqpt Repl - Jersey Park21992706170,00070,000Playground Eqpt Repl - Jorvig Park21992801170,00070,000Playground Eqpt Repl - Justad Park21992907170,00070,000Playground Eqpt Repl - Knollwood Green219932171105,000105,000Playground Eqpt Repl - Louisiana Oaks Park21993601170,00070,000Playground Eqpt Repl - Nelson Park219942051Tuesday, December 13, 2022Page 82021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 18
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority70,00070,000Playground Eqpt Repl - Oak Hill Park (Tot eqpt)219944021105,000105,000Playground Eqpt Repl - Oak Hill Park (Big eqpt)21994403170,00070,000Playground Eqpt Repl - Rainbow Park21994908170,00070,000Playground Eqpt Repl - Sunset Park21995403170,00070,000Playground Eqpt Repl - Sunshine Park21995406170,00070,000Playground Eqpt Repl - Twin Lakes Park21995809165,00065,000Playground Eqpt Repl - Webster Park21996112170,00070,000Playground Eqpt Repl - Willow Park219963081120,000120,000Playground Eqpt Repl - Wolfe Park (big eqpt)21996401170,00070,000Playground Eqpt Repl - Wolfe Park (tot)219964031100,00020,000 20,000 20,000 20,000 20,000Landscaping - City Entrance Signs & MSC Bldg219999013270,00030,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000Playground Woodchips219999021400,000125,000 125,000 150,000Trail Restoration21999907325,00025,000Knollwood Canoe Landing - Dredge and Rebuild221732031300,00030,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000Pollinator Conversion / Maintenance22239901n/a715,00075,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000Tree Replacement (80% blvd + 20% parks)229999013225,00025,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000Buckthorn Management22999903310,00010,000Westwood Hills NC Rotary Fire Pit23206201160,00060,000Westwood Hills NC Garage (new)23226201130,00030,000Westwood Hills NC Soil / Reseed23236201n/a50,00025,000 25,000Westwood Hills NC Boardwalk Deck Repl, Ph 323236220120,00020,000Westwood Hills NC Staircase Railing232462021100,000100,000Westwood Hills NC Boardwalk Deck Repl, Ph 1,Wside23256203350,00050,000Westwood Hills NC Waterfall liner repair23256204510,00010,000Westwood Hills NC Exhibit Wall23286201520,00020,000Westwood Hills NC Waterfall Deck Redecking23286203125,00025,000Westwood Hills NC North Water Feature Rplcmnt linr23306201525,00025,000Westwood Hills NC Parking Lot Basin & Pavers23306202n/a30,00030,000Rec Center Aquatic Park Sun Shelter Addition24225011125,00025,000Rec Center Arenas,Water Trtmnt Repl (to make ice)24235008175,00075,000Rec Center West Arena Painting242350091Tuesday, December 13, 2022Page 92021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 19
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority100,000100,000Rec Center Electric Upgrade24235010n/a60,00060,000Rec Center Elevator Updates242350111500,000500,000Rec Center Generator Replacement24245004125,00025,000Rec Center Banquet Room Carpet Replacement24255003350,00050,000Rec Center East Arena Light Replacement24255004n/a800,000100,000 700,000Rec Center West Arena Roof Replacement242550101300,000300,000Rec Center West Arena Locker Room Remodel2426500331,000,0001,000,000Rec Center Boiler Replacement242650041150,000150,000Rec Center Restroom Plumbing24275001n/a150,000150,000Rec Center Cooling Tower Replacement242750031400,000400,000Rec Center East Arena Dehumidification242750041100,000100,000Rec Center/ROC Scoreboard Replacement242950011300,000300,000Rec Center Lobby Tile24295002140,00040,000Rec Center Arena Hot Water Heaters242950031250,000250,000Rec Center Parking Lot Resurface243050011450,000150,000 150,000 150,000Rec Center/ROC Dasher Board Replacement24995003175,00015,000 15,000 15,000 15,000 15,000Rec Center Arena Refrigeration Maintenance249950061125,00050,000 75,000Rec Center Dasher Board Repair249950083205,00020,000 20,000 20,000 20,000 25,000 25,000 25,000 25,000 25,000Rec Center Landscaping (woodchips)24995017310,00010,000Rec Center Aquatic Park Feasibility Study25210203315,00015,000Rec Center Aquatic Park Pool Lights25230206n/a100,000100,000Rec Center Aquatic Park Sand/Play/Gazebo252350031275,000275,000Rec Center Aquatic Park Pool Gutters252402011275,000275,000Rec Center Aquatic Park Pool Heaters252402021100,000100,000Rec Center Aquatic Park Slide Recoating252402031200,000100,000 100,000Rec Center Aquatic Park Feature(s)25270204375,00075,000Rec Center Aquatic Park Pump Replacement25280201370,00010,000 15,000 15,000 15,000 15,000Rec Center Aquatic Park Deck Furniture25990212135,0005,000 7,500 7,500 7,500 7,500Rec Center Aquatic Park Concession Eqpt. Rplcmt259902153155,00060,000 95,000ROC Turf Replacement27236604140,00010,000 10,000 10,000 10,000ROC Roof Assessment272466031250,000250,000ROC Restrooms272966013190,000190,000Street Light Annual Replacement (2023)502341011Tuesday, December 13, 2022Page 102021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 20
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority35,00035,000Purchase Sign Printer502341023195,000195,000Street Light Annual Replacement (2024)502441011320,000320,000Street Light Replacement, SSD2a502441101200,000200,000Street Light Annual Replacement (2025)502541011330,000330,000Street Light Replacement, SSD2b502541101205,000205,000Street Light Annual Replacement (2026)502641013750,000750,000Replace Street Light Bases/Wiring; Shelard Park502641023340,000340,000Street Light Replacement, SSD3a502641101210,000210,000Street Light Annual Replacement (2027)502741013350,000350,000Street Light Replacement, SSD3b502741101215,000215,000Street Light Annual Replacement (2028)502841013360,000360,000Street Light Replacement, SSD4a502841101220,000220,000Street Light Annual Replacement (2029)502941013240,000240,000Replace Street Light Bases/Wiring; Meadowbrook502941023370,000370,000Street Light Replacement, SSD4b502941101225,000225,000Street Light Annual Replacement (2030)503041013380,000380,000Street Light Replacement, SSD4c503041101150,000150,000Replace Bus Shelters, SSDs 1-4503042011230,000230,000Street Light Annual Replacement (2031)503141013390,000390,000Street Light Replacement, E&G Area (a)503141101235,000235,000Street Light Annual Replacement (2032)503241013400,000400,000Street Light Replacement, E&G Area (b)50324110145,00045,000Water Well Rehab (SLP10)532350013140,000140,000WTP8 Roof Replacement53235002170,00070,000GAC Replacement (WTP1)532350031150,000150,000WTP 10 Electrical and MCC Replacement Booster Bldg53235004160,00060,000Install fire hydrant closer to boneyard53235008355,00055,000Water Well Rehab (SLP16)532450013520,000520,000Water Treatment Plant Rehab, WTP153245002150,00050,000Water Well Rehab (SLP8)53245003385,00085,000Water Well Rehab (SLP12)53255001374,00074,000GAC Replacement (WTP1)532550031460,000460,000Water Treatment Plant Rehab, WTP653255004155,00055,000Water Well Rehab (SLP4)53265002345,00045,000Water Well Rehab (SLP15)532650033400,000400,000Water Treatment Plant Rehab, WTP853265004178,00078,000GAC Replacement (WTP1)532750021500,000500,000Water Treatment Plant Rehab, WTP10532750031Tuesday, December 13, 2022Page 112021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 21
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority85,00085,000Water Well Rehab (SLP13)532850013515,000515,000Water Treatment Plant Rehab, WTP1653285002160,00060,000Water Well Rehab (SLP14)53295002382,00082,000GAC Replacement (WTP1)5329500419,500,0009,500,000Water Project - WTP #6 Treatment Upgrade53305010586,00086,000GAC Replacement (WTP1)53315001123,250,8281,972,675 2,048,483 2,133,065 2,577,108 4,269,314 3,233,642 2,165,622 3,245,911 938,598 666,410Annual Equipment Replacement ProgramE - XX011Operations & Recreation Total58,836,4455,765,292 4,604,483 4,646,065 7,538,108 7,369,314 6,041,642 4,587,122 4,930,911 11,672,098 1,681,410Police330,000150,000 180,000911 Server Replacement13995069127,00012,000 15,000SWAT Rifle replacement20180001154,00024,000 30,000SWAT Robot20180002319,0009,000 10,000SWAT Ballistic Shields20180003117,00017,000Gas Mask Fit Testing Equipment20190100124,00012,000 12,000Evidence.com / CAD Interface20200002154,00054,000Dispatch Consollettes20210001129,50029,500Laser/Radar and Message Board609900013Police Total554,500200,500 48,000 54,000 190,000 62,000Technology85,00025,000 28,000 32,000IR: PCI Re-Assessment / Training / Security131250011994,06897,850 100,786 103,809 106,923 110,131 113,435 116,838 120,343 123,953IR: Hosted / Managed Services / DR / BC13135001145,00020,00025,000OR: AVL / GPS131350043400,000400,000Police: New CAD/RMS/Mobile Suite131450103418,55541,200 42,436 43,709 45,020 46,371 47,762 49,195 50,671 52,191Admin Serv:Laserfiche ECM System Maintenance131550061230,20522,660 23,340 24,040 24,761 25,504 26,269 27,057 27,869 28,705IR: MyStLouisPark CRM131550073165,000165,000IR: City Hall Council Chambers AV Upgrade131550083104,64010,300 10,609 10,927 11,255 11,593 11,941 12,299 12,668 13,048Police: Zuercher Crime View Dashboard13155020351,56916,000 4,000 4,120 4,244 4,371 4,502 4,637 4,776 4,919Admin Serv: HR Time Management System131650073431,56056,840 46,840 46,840 46,840 46,840 46,840 46,840 46,840 46,840B&E / Fire / CD: Project Dox13165009118,00018,000Eng: Trimble R2 GPS Receiver13175004165,00030,000 35,000IR: Wireless Controller Replacement / Expansion131750061300,000300,000Admin Serv: ERP-Financial/HR/Payroll App (with UB)131850013Tuesday, December 13, 2022Page 122021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 22
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority115,10411,330 11,670 12,020 12,381 12,752 13,135 13,529 13,934 14,353Fire: Zuercher Field Ops Mobile Solution13185002325,00015,000 10,000Fire: Station Cameras / EOC in 2025131850033300,000300,000B&E / Admin Serv: PIMS / PDS / SA Upgrades13185005345,00020,00025,000IR: Network Equipment Battery (UPS) Backup131850091200,000200,000Admin Serv: Utility Billing App (with ERP)13195001362,9866,200 6,386 6,578 6,775 6,978 7,187 7,403 7,625 7,854IR: Lidar (one-time) / ESRI GIS Hub13195073383,7108,240 8,487 8,742 9,004 9,274 9,552 9,839 10,134 10,438Admin Serv: NeoGov E-Documents Verification13215002312,00012,000OR: Trimble R2 GPS Receivers (2)13215003150,00050,000OR: Nature Center Surveillance Cameras, Building1327501933,456,009370,000 354,792 365,136 365,790 376,764 388,067 399,709 411,700 424,051IR: On-going Software Licenses, Mtce, Development1399500111,417,985238,750 132,612 136,591 140,689 144,909 149,257 153,734 158,346 163,097IR: On-going Network Adds & Replacement1399500211,737,000220,000 340,000 150,000 220,000 139,000 143,000 148,000 220,000 157,000IR: On-going Hardware Adds & Replacement139950031756,000287,000 100,000 180,000 80,000 61,000 48,000Police: 800 MHz Mobile Police Radios139950041687,00025,000 26,000 158,000 27,000 28,000 173,000 30,000 31,000 189,000Police: Squad Computers / Printers / Cell Service139950061165,00080,000 85,000Fire / Police: Dispatch Voice Recorders139950071521,00051,000 55,000 55,000 55,000 55,000 60,000 60,000 65,000 65,000OR: Asset Mgmt Software (CarteGraph)13995011369,00015,000 16,000 18,000 20,000IR: EOC Computer / Phone Equipment Replacement13995013315,00015,000B&E: City Hall Cameras139950163261,59625,750 26,522 27,318 28,138 28,982 29,851 30,747 31,669 32,619Admin Serv - Hubble Budgeting Annual Maintenance13995017154,00025,000 29,000Police: Jail Cameras (17)13995021143,00020,000 23,000Police: Non-Jail Cameras139950221119,00055,000 64,000Police: Dispatch Camera Viewing Workstations139950241123,00030,000 58,000 35,000OR: Rec Center / ROC / Lot Camera Replacements139950251177,88617,510 18,035 18,576 19,134 19,708 20,299 20,908 21,535 22,181IR: Surveillance Camera and S2 Locks Maintenance13995026371,1547,004 7,214 7,431 7,653 7,883 8,120 8,363 8,614 8,872IR: Central City Hall Plotter (Lease)13995029154,40025,000 29,400OR: MSC Cameras13995031360,00060,000IR: Telephone Handset / Handless Upgrades13995035359,6445,871 6,047 6,229 6,415 6,608 6,806 7,010 7,221 7,437IR: Remote Building Large Scanner / Plotter13995036360,00060,000Fire: Stations A/V and EOC Presentation Equipment139950373Tuesday, December 13, 2022Page 132021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 23
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# Priority14,0006,500 7,500Police: Interview Room Cameras13995040156,00010,000 11,000 11,000 12,000 12,000IR: Wireless Hotspot Additions / Replacements139950413384,28834,851 36,594 38,423 40,344 42,362 44,480 46,704 49,039 51,491Police: Zuercher CAD Module Annual Fees139950421120,000120,000Police: Roll Call / EOC AV Equipment Replacement139950433586,000586,000Fire: 800 MHz Mobile Fire Radio Replacements13995050135,00035,000OR: Oak Hill Camera/Security/Wi-Fi Replacements13995052341,00012,00014,000 15,000OR: Park Shelter (Smaller) Camera Replacements13995053311,0005,0006,000OR: Wolfe Park / Amphitheatre / Pool Wi-Fi Replace13995054388,9448,755 9,018 9,288 9,567 9,854 10,149 10,454 10,768 11,091Police: Field Ops Subscription13995056176,00035,000 41,000IR: UHL Camera Servers Replacement - City Hall139950571188,14819,500 20,100 20,700 21,308 21,308 21,308 21,308 21,308 21,308IR: Adobe Software Products Licensing13995058130,00030,000OR: Birchwood Cameras / S2 Security13995060315,00015,000OR: Wolfe Park Pavilion S2 / Amphitheatre Cameras13995061365,00065,000OR: Rec Banquet Room & Gallery A/V System Replace.1399506412,205,000245,000 245,000 245,000 245,000 245,000 245,000 245,000 245,000 245,000Police: Body and Squad Dash Cameras/Video Storage139950673146,99014,915 14,853 15,298 15,757 16,230 16,717 17,218 17,735 18,267Admin Serv: Tungsten Elec Accounts Payable13995068387,00015,000 22,000 24,000 26,000OR: Rec POS Stations13995070317,0008,000 9,000Police: East / North Side Camera Replacements1399507234,757,113472,000 481,888 496,345 511,235 526,572 542,370 558,641 575,400 592,662IR: LOGIS Software Applications139950731Technology Total23,033,5542,748,526 2,586,729 2,496,120 3,312,233 2,228,994 2,369,047 2,637,333 2,219,195 2,389,377 46,00023,155,188 32,408,495 37,072,830 24,100,626 23,409,708259,075,469GRAND TOTAL23,356,547 29,832,253 20,441,681 28,330,411 16,967,730Tuesday, December 13, 2022Page 142021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 24
Total2023 2024 2025 2026 2027Department2028 2029 2030 2031 2032# PriorityReport criteria:Active ProjectsAll Address data All CategoriesAll DepartmentsAll ContactsAll From Street data All Priority LevelsAll ProjectsAll Source TypesAll Street Name data Tuesday, December 13, 2022Page 152021-2030 Capital Improvement PlanCity council meeting of December 19, 2022 (Item No. 7a) Title: 2023 budget, final city, HRA and EDA property tax levies, and 2023-2032 capital improvement plan (CIP)Page 25
Meeting: City council
Meeting date: December 19, 2022
Written report: 8a
Executive summary
Title: November 2022 monthly financial report
Recommended action: No action is required.
Policy consideration: Monthly financial reporting is required as part of our financial
management policies.
Summary: The monthly financial report provides an overview of general fund revenues and
departmental expenditures comparing them to budget throughout the year.
Financial or budget considerations: Expenditures in November should generally be at about
92% of the annual budget. General fund expenditures in total are running approximately 3.5%
under budget. Revenues are more difficult to measure in the same way since they aren’t spread
as evenly during the year. A summary of revenues and departmental expenditures compared to
budget is included with a few comments provided below.
License and permit revenues continue to exceed the total annual budget at 134%. There is an
additional $573,000 of permit revenue not included at this time for new developments in the
early stages of construction including Rise on 7, Arbor House/Wooddale Avenue Apartments
and The Mera. These projects will be reviewed by staff at the end of the year to determine the
portion of revenue that needs to be deferred to 2023 to offset staffing costs for the on-going
inspection work.
The other income at 202% of budget is primarily private activity revenue bond fees. This fee is
now collected as a lump sum upfront rather than over the life of the bonds and includes
unbudgeted fees for Rise on 7, Beltline and Arbor House.
Most departmental expenditures continue to be at or under budget. Recreation center
expenditures are exceeding budget because of temporary staffing and supplies, but the
expenditure overage is more than offset by increased program and rental revenue. Natural
resources department expenditures are higher than budget due to contract payments for the
large number of tree removals, which are offset by corresponding charge for services revenue.
The engineering variance is due to the portion of staff hours charged to capital project funds
year to date being less than what was budgeted. Some departments will be under budget due
to staff turnover and position vacancies, including human resources, community development,
information resources and racial equity and inclusion.
The December report will be the audit report in June 2023.
Strategic priority consideration: Not applicable.
Supporting documents: Summary of revenues and departmental expenditures – General Fund
Prepared by: Darla Monson, accountant
Reviewed by: Melanie Schmitt, finance director
Approved by: Cindy Walsh, deputy city manager
Summary of Revenues & Departmental Expenditures - General Fund As of November 30, 202220222022202020202021202120222022Balance YTD Budget Budget Audited Budget Audited Budget YTD NovRemaining to Actual %General Fund Revenues: General Property Taxes28,393,728$ 28,635,694$ 29,601,811$ 29,446,907$ 30,532,470$ 16,131,500$ 14,400,970$ 52.83% Licenses and Permits4,660,811 5,294,310 4,621,829 4,997,980 4,750,604 6,348,187 (1,597,583) 133.63% Fines & Forfeits280,000 126,192 231,000 150,965 231,000 125,714 105,286 54.42% Intergovernmental1,760,082 2,061,267 1,661,549 1,773,949 1,748,770 1,849,549 (100,779) 105.76% Charges for Services2,273,824 1,600,806 2,013,834 2,278,004 2,284,483 2,272,555 11,928 99.48% Rents & Other Miscellaneous1,456,102 1,201,119 1,499,091 1,472,637 1,589,934 1,588,374 1,560 99.90% Transfers In2,038,338 2,049,976 2,055,017 2,054,819 2,198,477 1,918,562 279,915 87.27% Investment Earnings 210,000 486,468 200,000 (314,347) 200,000 175,483 24,517 87.74% Other Income621,280 3,442,900 593,300 606,695 526,829 1,063,332 (536,503) 201.84% Use of Fund Balance25,000 250,000 250,000 Total General Fund Revenues41,694,165$ 44,898,732$ 42,502,431$ 42,467,610$ 44,312,567$ 31,473,255$ 12,839,312$ 71.03%General Fund Expenditures: General Government: Administration1,868,599$ 1,472,421$ 1,617,882$ 1,362,006$ 2,010,605$ 1,295,391$ 715,214$ 64.43% Finance1,124,045 1,194,828 1,129,591 1,190,180 1,178,516 899,740 278,776 76.35% Assessing808,171 792,277 798,244 767,705 821,530 735,661 85,869 89.55% Human Resources823,209 796,088 837,736 823,448 882,849 621,116 261,733 70.35% Community Development1,571,894 1,536,657 1,576,323 1,443,624 1,606,474 1,301,705 304,769 81.03% Facilities Maintenance1,265,337 1,246,439 1,349,365 1,413,873 1,407,116 1,252,365 154,751 89.00% Information Resources1,709,255 1,596,487 1,683,216 1,650,478 1,622,619 987,272 635,347 60.84% Communications & Marketing828,004 710,334 970,934 807,217 974,064 908,462 65,602 93.27%Total General Government9,998,514$ 9,345,531$ 9,963,291$ 9,458,531$ 10,503,773$ 8,001,711$ 2,502,062$ 76.18% Public Safety: Police10,853,821$ 10,611,141$ 11,307,863$ 11,347,597$ 11,846,760$ 10,774,901$ 1,071,859$ 90.95% Fire Protection5,040,703 4,764,337 4,998,636 5,066,383 5,364,179 4,901,703 462,476 91.38% Building 2,696,585 2,321,664 2,571,968 2,493,832 2,712,400 2,516,872 195,528 92.79%Total Public Safety18,591,109$ 17,697,142$ 18,878,467$ 18,907,812$ 19,923,339$ 18,193,475$ 1,729,864$ 91.32% Operations: Public Works Administration273,318$ 216,899$ 249,256$ 239,575$ 255,766$ 213,548$ 42,218$ 83.49% Public Works Operations3,331,966 3,168,538 3,285,820 2,957,465 3,523,669 2,850,268 673,401 80.89% Vehicle Maintenance1,278,827 1,207,998 1,303,159 1,259,534 1,368,929 1,242,882 126,047 90.79% Engineering551,285 531,801 523,547 655,722 556,115 930,455 (374,340) 167.31%Total Operations5,435,396$ 5,125,236$ 5,361,782$ 5,112,296$ 5,704,479$ 5,237,153$ 467,326$ 91.81% Parks and Recreation: Organized Recreation1,637,002 1,369,309 1,639,358 1,516,192 1,769,060 1,614,047 155,013 91.24% Recreation Center2,061,394 1,864,459 2,082,697 2,198,272 2,274,043 2,205,309 68,734 96.98% Park Maintenance1,906,363 1,802,534 1,916,643 1,857,392 2,034,509 1,915,144 119,365 94.13% Westwood Nature Center748,683 606,378 736,515 652,505 794,170 699,218 94,952 88.04% Natural Resources504,143 433,362 496,497 412,015 612,110 723,338 (111,228) 118.17%Total Parks and Recreation6,857,585$ 6,076,042$ 6,871,710$ 6,636,376$ 7,483,892$ 7,157,057$ 326,835$ 95.63% Other Depts and Non-Departmental: Racial Equity and Inclusion 314,077$ 272,994$ 341,293$ 185,280$ 292,194$ 149,820$ 142,374$ 51.27% Sustainability497,484 244,655 432,043 297,217 404,890 335,258 69,632 82.80% Transfers Out4,878,845 4,878,845 Contingency and Other144,860 225,000 Total Other Depts and Non-Departmental811,561$ 662,509$ 5,877,181$ 5,361,342$ 697,084$ 485,078$ 212,006$ 69.59%Total General Fund Expenditures41,694,165$ 38,906,460$ 46,952,431$ 45,476,356$ 44,312,567$ 39,074,474$ 5,238,093$ 88.18%City council meeting of December 19, 2022 (Item No. 8a) Title: November 2022 monthly financial reportPage 2
Meeting: City council
Meeting date: December 19, 2022
Written report: 8b
Official minutes
Planning commission Study Session
Oct. 12, 2022 | 6:30 p.m.
Members present: Jim Beneke, Mia Divecha, Matt Eckholm, Jessica Kraft, Michael Salzer,
Tom Weber, Jan Youngquist
Members absent: None
Staff present: Laura Chamberlain, Gary Morrison, Sean Walther
1. Update on Zoning Code Audit
Mr. Miller and Ms. Trapp of HKGi presented the zoning code audit report.
Commissioner Divecha asked about what the consultant meant by some procedures being
outdated. Mr. Miller stated this refers to code procedural requirements that do not match
state statute or are inconsistent with other section of the zoning code or city code.
Commissioner Weber asked about the definition of permitted by right. Mr. Miller stated
something is administratively allowed and do not need planning commission or city council
review and approval. Mr. Walther stated the zoning code lists uses that are permitted,
permitted with conditions, or accessory uses that are allowed and approved
administratively. A use allowed with a conditional use permit must be reviewed by the
planning commission and approved by city council.
Commissioner Kraft asked if the content of the code will be changed or if there will just be
changes that are more legible and readable with charts. Mr. Miller stated it would involve
editing content as well.
Commissioner Youngquist asked if there are issues with zoning code requirements with
densities in the comprehensive plan especially in the light rail station areas. Mr. Walther
stated yes, but that is not clear right now. He noted rules are being made to adapt to
certain sites adding the zoning codes now need to meet the comp plan.
Commissioner Weber asked if there will be opportunities to make changes. Mr. Walther
stated yes and noted the upcoming session on housing also where commissions may want
to make changes.
Ms. Trapp gave a general overview of the code structure including history of codes and
current coding. She explained use-based codes vs. form-based codes as well.
Chair Beneke asked what areas have which codes. Ms. Trapp stated each area is not that
individualized. She added there are different approaches that can be used depending on
what the city decides.
City council meeting of December 19, 2022 (Item No. 8b) Page 2
Title: Meeting minutes from the October 12, 2022 planning commission study session
Mr. Miller added the form-based code of St. Louis Park was proposed as a district within the
current code. He noted it has been complex because there are sub-districts.
Ms. Trapp discussed the smart code also noting it is based on districts and is a type of form-
based code. She also discussed the performance-based code.
Commissioner Eckholm asked which type of code Minneapolis falls into. Mr. Miller stated
they have a design map and district maps, and a type of form-based district.
Ms. Trapp stated the next meeting will discuss housing codes and zoning in St. Louis Park,
and where does the city go from here.
Commissioner Kraft noted she will be stepping down in November, as she will be moving to
Plymouth. She stated she will miss the commission and being involved in the city, adding
she has really enjoyed living in St. Louis Park.
Mr. Walther stated the council will either appoint an alternate chosen earlier this year to
replace Commissioner Kraft or the usual procedure will be followed for replacing a
commissioner who steps down.
2. Adjournment – 7:55 p.m.
______________________________________ ______________________________________
Sean Walther, liaison Jim Beneke, chair member
Meeting: City council
Meeting date: December 19, 2022
Written report: 8c
Official minutes
Planning commission study session
Oct. 19, 2022 | 6 p.m.
Members present: Mia Divecha, Matt Eckholm, Jessica Kraft, Michael Salzer, Tom Weber,
Jan Youngquist
Members absent: Chair Beneke
Staff present: Laura Chamberlain, Senior Planner; Sean Walther, Planning Manager
Guests: Jeff Miller, HKGi
Mr. Walther noted a few communications items:
• A new commissioner will be appointed in November and begin in December.
• The next planning commission meetings are scheduled for November 2 and November
16.
• The city council has reorganized their study sessions into systems conversations to cover
topics. A development neighborhood conversation will be forthcoming soon.
Update on zoning code audit
Mr. Miller presented the report.
Commissioner Salzer asked how the row houses off Hwy. 100 are classified. Mr. Walther
stated those are cluster homes and the definition is in the code but it was eliminated
from some districts. They are under the multi-family code as they are more than two
units.
Commissioner Weber asked if neighborhoods such as Bronx Park have no chance for a
mixed-density development. Mr. Walther stated that is an existing condition currently,
and not proposed. He continued this is more about what exists there today.
Commissioner Divecha asked how this is comparable to other cities. Mr. Miller stated
this is comparable to Roseville acreage.
Commissioner Kraft asked if the AEUs are part of the single-family category. Mr. Walther
stated it has been included as single-family and not considered it as a duplex when
calculating density.
City council meeting of December 19, 2022 (Item No. 8c) Page 2
Title: Meeting minutes from the October 19, 2022 planning commission study session
Commissioner Youngquist asked if the city overlays the GIS on the neighborhoods with
racially restricted covenants. Mr. Walther stated there is a map on the city website
which shows this.
Commissioner Divecha asked about R1 and R2 districts residential housing.
Mr. Miller stated of all residential districts, 36% are designated as R1. He added R2 is the
biggest residential district in the city.
Commissioner Divecha asked when the zoning was updated. Mr. Walther stated the last
time changes happened in 1992. She asked if this was done as the zoning appeared at
that time, or as they intended for it to be in the future.
Mr. Walther stated the zoning was implemented as it appeared at that time. He added it
was trying to preserve the character of what was already there.
Commissioner Weber asked if the majority of Bronx Park are not meeting the R2
standards. Mr. Miller stated yes. Commissioner Weber stated this can be rethought of
then as something to aspire to.
Commissioner Divecha asked if it is a risk if neighborhoods are out of code. Mr. Walther
stated the approach historically has been reconfiguring lots and granting variances, so
they adhere to the code.
Commissioner Weber asked if a zoning code should then be thought of as the city moves
forward, and not as it is currently. Mr. Walther stated yes.
Mr. Miller added zoning codes can be seen as being more flexible, especially form-based
codes.
Commissioner Weber asked if his statement was correct – if an R1 district became
another district with a 60-foot minimum, would that change anything, or would a
massive redevelopment be needed to change everything. Mr. Walther stated yes,
however added it might not be a massive redevelopment, but might only mean
redeveloping two lots.
Commissioner Divecha asked if there is a sense of people not being able to find
affordable housing and the impacts here. Mr. Walther stated yes, adding this
information can be brought to another meeting showing there is much more demand
than supply for affordable housing.
Commissioner Kraft asked how the 80-20% is determined. Mr. Walther stated there are
areas that can be rezoned or where more density is allowed. He noted there is loose
guidance and that is not how it should work, and the district should meet the guidance.
City council meeting of December 19, 2022 (Item No. 8c) Page 3
Title: Meeting minutes from the October 19, 2022 planning commission study session
Commissioner Weber asked if the consultant would continue to work on this or was this
only for the audit. Mr. Walther stated this is the end of the current scope with HKGi. He
added future study sessions will discuss the process, how much will need to go back to
the public, and what does that look like.
Mr. Walther stated the city council will also give input to guide this process as well,
along with city staff.
Commissioner Youngquist stated it would be helpful to see a synopsis of the high-level
comprehensive plan goals and strategies as they relate to the zoning audit, also.
Mr. Walther asked what the commission needs next.
Commissioner Youngquist asked if zoning codes are going away from references to
“family” as it makes assumptions about the people vs. the build environment. She
stated she would advocate for this change in phrasing. Mr. Miller agreed.
Commissioner Eckholm stated these references should now reflect current values in the
new code version. He added references to duplexes in R1 and R2 and changes here that
reflect more appropriateness. He noted more conversations will be needed on this.
Commissioner Divecha noted design and asked what the risk is of being “free for all”
and not determining separate zones. Mr. Miller stated it refers to scale and some are
house scale districts or some are bigger than that. Some cities go to just one residential
district.
Commissioner Weber asked how aggressive the city council wants to be on zoning
codes, especially as to how it affects neighborhoods. He asked for the council to direct
the planning commission on this, which would be helpful.
Mr. Walther stated the November 2nd meeting would be cancelled since much of the
work was completed at this evening’s meeting. He stated he will take key findings from
this meeting and present them to the city council and then bring back feedback to the
commission.
Adjournment – 7:35 p.m.
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Sean Walther, liaison Jim Beneke, chair member