HomeMy WebLinkAbout2005/04/04 - ADMIN - Agenda Packets - City Council - Regular
AGENDA SUMMARY
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
April 4, 2005
Economic Development Authority – 7:20 p.m.
Study Session – Immediately following regular meeting
1. Call to Order
a. Pledge of Allegiance
b. Roll Call
2. Presentations
a. Recognition of John Lindstrom, Fire Department
b. HOV Lane Update
3. Approval of Minutes
a. City Council Minutes of March 21, 2005
b. Study Session Minutes of February 14, 2005
c. Study Session Minutes of February 28, 2005
Action: Corrections/amendments to minutes - Minutes approved as presented
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need
no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion.
Action: Motion to approve the agenda as presented and to approve items listed on
the consent calendar
(Alternatively: Motion to add or remove items from the agenda, motion to move items
from consent calendar to regular agenda for discussion and to approve those items
remaining on the consent calendar).
5. Boards and Commissions
6. Public Hearings
7. Requests, Petitions, and Communications from the Public - None
8. Resolutions, Ordinances, Motions
8a. City Engineer’s Report: Municipal State Aid Street Rehabilitation Project –
Project No. 2004-1100
This report considers the Municipal State Aid Street Rehabilitation Project scheduled
for the 2005 construction season. The streets included in this year’s project will be
reconstructed or receive a mill and overlay depending on their condition. Other work
associated with the project includes drainage system repairs and replacement of a
portion of sanitary sewer on Texas Avenue.
Recommended
Action:
Motion to adopt the attached resolution accepting this report,
establishing and ordering Improvement Project No. 2004-1100,
approving plans and specifications, and authorizing
advertisement for bids.
8b. Resolution opposing proposed transit service reductions and supporting a
dedicated funding source for transit.
Metropolitan Council is proposing transit service reductions that will affect St. Louis
Park residents. The proposed resolution opposes these reductions.
Recommended
Action:
Motion to approve resolution
9. Communications
10. Adjournment
Auxiliary aids for individuals with disabilities are available upon request. To make
arrangements, please call the Administration Department) at 952/924-2525 (TDD
952/924-2518) at least 96 hours in advance of meeting.
ST. LOUIS PARK CITY COUNCIL
MEETING OF APRIL 4, 2005
SECTION 4: CONSENT CALENDAR
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need
no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion.
4a. Motion to adopt Resolution requesting reimbursement for Capital Improvement Projects from the
anticipated 2005 General Obligation Bond issue
4b. Motion to adopt Resolution accepting this report relating to various pedestrian crossing
improvements throughout the City, establishing and ordering Improvement Project No. 1999-0900,
approving plans and specifications, and authorizing advertisement for bids.
4c. Motion to adopt Resolution accepting this report, establishing and ordering Improvement Project No.
2004-0100, approving plans and specifications, and authorizing advertisement for bids.
4d. Motion to adopt Resolution accepting the City Engineer’s Report, establishing and ordering
Improvement Project No. 2005-0100, approving plans and specifications, and authorizing
advertisement for bids for the relocation of watermain on Vernon Avenue
4e. Motion to approve Contract with Barr Engineering for Professional Engineering Services related to
the Westwood Lake Water Quality Detention Pond Project, Project No. 2006-1300
4f. Motion to adopt Resolution accepting the Utility Superintendent’s Report, establishing and ordering
Improvement Project No. 2005-1500, approving plans and specifications, and authorizing
advertisement for bids for the installation of emergency power generators at Water Treatment Plants
#1 and #4
4g. Motion to approve a Sidewalk Management Program
4h. Motion to adopt Resolution authorizing installation of permit parking in front of 3212 Dakota
Avenue South. Traffic Study No. 595
4i. Motion to adopt Resolution accepting this report, approving specifications, and authorizing
advertisements for bids for additions to year 2005 major equipment purchases
4j. Motion to approve Contract with SRF Consulting Group, Inc. for Professional Engineering Services
related to the design of the south frontage road relocation at Trunk Highway 7 and Wooddale Ave.
4k
Motion to accept for filing PRAC minutes February 16, 2005
4l
Motion to accept for filing BOZA minutes December 23, 2004
4m
Motion to accept Vendor Claims for filing (Supplement)
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040405 - 2a - John Lindstrom resolution
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RESOLUTION NO. 05 - ______
RESOLUTION OF THE CITY COUNCIL OF ST. LOUIS PARK,
MINNESOTA, RECOGNIZING THE CONTRIBUTIONS OF AND
EXPRESSING APPRECIATION TO BATTALION CHIEF JOHN
LINDSTROM
WHEREAS, John A. Lindstrom II began his employment with the City of St. Louis Park
over 25 years ago on November 19, 1979; and
WHEREAS, John has earned the respect of peers and citizens; and
WHEREAS, John has been a Firefighter, Inspector, Captain and Battalion Chief, where he
held the positions of Fire Marshal, Training Officer and Operations Officer for the St. Louis Park
Fire Department. He is a past President of the St. Louis Park Association of Firefighters,
member of International Associations of Fire Chiefs, Minnesota Fire Chiefs Association, the Fire
Marshals Association of Minnesota, the International Association of Arson Investigators, and the
Fire Instructors of Minnesota and just about any organization that promotes the Fire Service and
Fire Safety that asked for his expertise and assistance; and
WHEREAS, John has successfully completed the National Fire Academy Executive
Development Program and earned his Commercial Helicopters License; and
WHEREAS, John will spend time with his wife Sue, caring and loving their grandchildren,
as well as taking every opportunity to fly low over Fire Stations;
NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis Park,
Minnesota, by this resolution and public record, would like to thank John Lindstrom for his great
contributions and 25 years of dedicated service to the City of St. Louis Park and wish him the
best in his retirement.
Reviewed for Administration: Adopted by the City Council April 4, 2005
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
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UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
MARCH 21, 2005
1. Call to Order
Mayor Jacobs called the meeting to order at 7:30 pm.
Council members present: Mayor Jeff Jacobs, John Basill, Susan Sanger, Sue Santa, and Sally Velick
Councilmembers Phil Finkelstein and Paul Omodt were absent.
Staff present: City Clerk (Ms. Reichert), City Manager (Mr. Harmening), City Attorney (Mr. Scott),
City Engineer (Ms. Hagen), Director of Parks and Recreation (Ms. Walsh), Engineer Development
Manager (Mr. Olson), and Recording Secretary (Ms. Stegora-Peterson).
2. Presentations - None
3. Approval of Minutes
3a. City Council Minutes of March 7, 2005
Councilmember Santa noted on page sixteen, in the second paragraph from the bottom, in
the first sentence “they” and “them” should be replaced with “the City staff”.
Councilmember Sanger indicated on page seventeen, after the friendly amendment, it
should note that she accepted.
The minutes were approved as corrected.
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion.
4a. Adopt resolutions imposing Civil Penalties for Liquor License Violations according to
the recommendation of the City Manager.
Resolution No. 05-043 Mpls Golf Club
Resolution No. 05-044 Fuddruckers
Resolution No. 05-045 Vescio’s
4b. Accept for filing Planning Commission Minutes February 16, 2005
4c. Approve agreement between the City of St. Louis Park and the City of Golden Valley
for provision of Public Safety Dispatch services and authorize Mayor and City
Manager to sign the agreement
4d. Approve Resolution No. 05-046 accepting work on Louisiana Avenue Traffic
Improvements City Project no. 00-17 Contract No. 49-04
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4e. Approve Resolution No. 05-047: authorizing continuation of temporary permit
parking in front of 3128 Idaho Avenue South Traffic Study No. 591
4f. Accept for filing Housing Authority Minutes February 9, 2005
4g. Accept for filing PRAC Minutes December 15, 2004
4h. Accept for filing Planning Commission Minutes March 2, 2005
It was moved by Councilmember Santa, seconded by Councilmember Sanger, to approve
the Agenda and items listed on the Consent Calendar.
The motion passed 5-0.
5. Boards and Commissions
Mayor Jacobs thanked the volunteers for serving on Boards and Commissions.
5a. Citizen Representative to the Basset Creek Watershed Management District
It was moved by Councilmember Santa, seconded by Councilmember Velick, to appoint
Richard Johnson as Citizen Representative to the Basset Creek Watershed Management
District.
The motion passed 5-0.
5b. Minnehaha Creek Watershed Comprehensive Water Resource Management
Planning Group
It was moved by Councilmember Santa, seconded by Councilmember Basill, to appoint
Helen Pitt as primary and Mary Karius as alternate to the Minnehaha Creek Watershed
Comprehensive Water Resource Management Planning Group.
The motion passed 5-0.
5c. Police Advisory Commission
It was moved by Councilmember Santa, seconded by Councilmember Sanger, to appoint
Karen Bream and Jasper Jonson to the Police Advisory Commission.
The motion passed 5-0.
5d. Human Rights Advisory Commission.
It was moved by Councilmember Santa, seconded by Councilmember Sanger, to appoint
Ahmed Maaraba, Shelley Taylor and Michael Cohn to the Human Rights Advisory
Commission.
The motion passed 5-0.
6. Public Hearings
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6a. Public Hearing to consider granting an On-Sale Wine and Beer License for
Grand City Buffet, Inc. located at 8914 Hwy 7.
Ms. Reichert presented the staff report.
Mayor Jacobs opened the public hearing. No speakers present. The public hearing was closed.
It was moved by Councilmember Santa, seconded by Councilmember Velick to approve
an on-sale wine and beer license.
Councilmember Sanger asked if this was at Louisiana Avenue? Mayor Jacobs replied it
was by Knollwood.
The motion passed 5-0.
7. Requests, Petitions, and Communications from the Public – None
8. Resolutions, Ordinances, Motions
8a. City Engineer’s Report: Local Street Rehabilitation Project – Area 1,
Project No. 2004-1000. Resolution No. 05-042
Mr. Olson presented the staff report.
Councilmember Sanger asked if residents would be given advance notice when the street
use would be limited. Mr. Olson replied yes, they would have a pre-construction meeting
with a schedule of the contractors proposed work and would also send notification letters
to residents.
Councilmember Santa asked if the public library and the senior program at Lennox would
also receive notice. Mr. Olson responded they would inform them as well. They have
also proposed to have handouts available at the library and Lennox Center regarding the
road construction.
It was moved by Councilmember Santa, seconded by Councilmember Sanger, to adopt
Resolution No. 05-042 accepting this report, establishing and ordering Improvement
Project No. 2004-1000, approving plans and specifications, and authorizing
advertisement for bids.
The motion passed 5-0.
8b. Browndale and Nelson Park Building Improvements
Ms. Walsh presented the staff report and discussed the building layouts.
Councilmember Basill thanked Ms. Walsh for the public process and making changes as
a result of resident input.
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Mayor Jacobs noted he attended the meetings and one of the only suggestions was to
have benches at the top of the sliding hill.
Councilmember Sanger asked if the bathrooms would be available for use by people
using the trail. Ms. Walsh replied when they left bathrooms open in park areas, there had
been vandalism. Their advice would be not to leave them open on a daily basis. They
could have them open for special events and at other times on a trial and error basis.
Councilmember Sanger asked if the final designs had been shown to the neighborhood.
Walsh replied yes, there were public meetings.
Councilmember Sanger noted that the Bronx Park Neighborhood may be having another
association meeting at the end of April and would be interested in seeing this. Ms. Walsh
replied she would leave them a diagram and would talk with the neighborhood president.
It was moved by Councilmember Sanger, seconded by Councilmember Basill, to approve
plans and specifications for the buildings at Browndale and Nelson Parks and authorize
solicitation of bids for the project.
The motion passed 5-0.
9. Communications
Councilmember Basill noted that the Youth Artists held a reception and exhibition at the library.
Students from Susan Lindgren prepared art, which was fabulous.
Mayor Jacobs stated that the Youth Summit will be held on April 12th at the St. Louis Park High
School from 5:30-8:30 PM. Bookmark in the Park will hold a meeting on April 13th at City Hall.
The Lennox Spaghetti Dinner is April 15th at Lennox.
Councilmember Santa stated that the Metropolitan Council is having a public hearing on April
12th regarding bus service from 5:30-7 PM at the Hennepin Arts Center.
Mr. Harmening added that staff had been looking at the plan proposed by Metropolitan Transit.
They are eliminating two routes in St. Louis Park, 604 and 605, which are circulator routes.
They are reducing service on other routes. Staff would be attending the public hearings and may
be coming before the City Council for action expressing concerns about the proposed cuts.
10. Adjournment
The meeting adjourned at 8:03 p.m.
______________________________________ ______________________________________
City Clerk Mayor
St. Louis Park City Council Meeting
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UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
February 14, 2005
The meeting convened at 7:00 p.m.
Council Present: John Basill, Phil Finkelstein, Sue Sanger, Paul Omodt, Sue Santa, and Mayor
Jeff Jacobs.
Staff Present: City Manager (Mr. Harmening), Community Development Director (Mr. Locke),
Public Works Director (Mike Rardin), City Engineer (Maria Hagen), City Clerk (Cynthia
Reichert).
1. Excelsior Boulevard West Reconstruction Project Discussion
Maria Hagen, City Engineer, Guy Nowlin, Hennepin County Project Engineer and Mike
McGarvey, SRF Consulting Group provided council with an overview of the proposed project.
They also shared input received at various public meetings from residents and businesses and
reviewed design elements related to the roadway and streetscape improvements.
Ms. Hagen stated there were concerns from businesses regarding road closures and impacts on
accessibility to their businesses. Residents were also concerned about limited access to
residential streets.
Councilmember Sanger stated her concern that the median widths were too narrow and did not
provide a safe refuge for persons crossing Excelsior Blvd. Mr. Nowlin explained that the
roadway was too narrow to allow for a wider median, and that he believed the plan being
presented offered the best use of the limited space. Mayor Jacobs stated that he recognized the
design was a “balancing act”. He would like to see a wider median, but believed this was
probably the best design possible. Councilmembers Finkelstein and Basill concurred.
Councilmember Basill would like to see more interaction with the neighborhood regarding traffic
calming measures, such as delineated crosswalks. Councilmember Finkelstein believed there
should be a crosswalk at Louisiana Ave S or Louisiana Circle for hospital employees.
Councilmember Basill asked why streets were to be closed of and the median was extended in
places to block left turns. Mr. McGarvey explained the accident rates and safety problems
currently experienced on Excelsior Blvd, and further explained how the proposed modifications
can enhance safety and eliminate accidents.
One resident was present at the meeting, and expressed concerns that homes at the far west end
of the project area would be completely closed off from Excelsior Blvd making access very
difficult. As a result, several options were discussed. Mr. Harmening suggested that the various
options be looked at more closely along with options for funding, such as assessments for the
affected properties.
Mr. McGarvey presented recommended design for lighting, landscape, sidewalks, etc.
Councilmember Finkelstein asked if Park Nicollet would be willing to contribute to public art.
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Kevin Locke reported that the meeting to discuss a possible special service district was poorly
attended and suggested holding a second meeting. As the city has done in the past, a consultant
will be retained to follow up.
Mr. Harmening stated that if no special service district was created, it would be difficult to
justify the improvements. Perhaps there would be opportunity for special assessments.
Councilmember Santa requested more information on that topic.
2. Grant Year 2005 Community Development Block Grant (CDBG) Funds Proposed
Allocation
Ms. Larsen outlined the proposed allocations for the 2005 CDBG program. Recommended
allocations were for programs related to multifamily housing rehabilitation, emergency repairs,
and some funds for the social service coordinator at Hamilton House.
Councilmember Sanger did not wish to provide any part of the CDBG allocation to social
services and wished to continue working toward a “sticks and bricks” approach to the 2005
allocations. She was also concerned that some of the money proposed for multifamily housing
would benefit Project for Pride in Living which she was not in support of. She believed that the
City had provided too much assistance already and had not received sufficient results.
Ms. Schnitker responded that PPL is asking for funds to help with repairs and renovations they
felt they must do to be successful.
Councilmember Sanger also mentioned that Wayside House is in need of repairs.
Councilmember Finkelstein asked if dollars needed to be expended right away, or if council
could wait until after PPL’s new management company had a chance to make improvements.
Mr. Harmening responded that council is being asked to determine categories of allocations. The
actual expenditures would be made sometime in the future. Council would be allowed to
reallocate at a future date.
Ms. Schnitker informed council that it was unlikely that the city would receive future CDBG
funding due to changes at the federal level.
Council directed staff to bring the allocations forward for approval at the next regular meeting of
the city council.
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3. Presentation of Housing Summit Recommended Housing Goals
Housing Authority Staff presented the Housing Summit recommended Housing Goals for
discussion with the Council. The final meeting of the Housing Summit had been conducted on
January 31, 2005. At that meeting, staff had received input on the goals from ten community
focus groups and reported that overall, the public input received supported the draft housing
goals.
Ms. Schnitker explained that the goals as presented are consistent with goals presented at the
recent Housing Summit meeting with only one suggested revision. The Affordable, Workforce
and Supportive Housing Goal had generated both discussion and confusion at the Summit
meeting. Staff has reworded the goal to be clearer, express the intention of the Summit
participants; and better define the term “affordable”.
Councilmember Sanger was concerned that her suggested language regarding establishing a
priority to promote large owner-occupied single family housing units at a study session earlier in
the process were not represented in the final goals. Councilmember Finkelstein was concerned
that the goal should not tie the city’s hands and needed to be flexible so that logic could be
applied as required by situations.
Mr. Harmening suggested that the housing goals should be worded broadly and not include
specific actions. The broader wording would allow us to apply strategies that may change from
year to year to achieve the broader goal.
Following discussion on specific wording, Ms. Schnitker summarized and offered to bring the
revised goals to council at the next regular meeting.
Councilmember Santa stressed the important of disbursing housing types throughout the city.
She believed it was important to avoid concentration of any one housing type in a specific area
of the city
Councilmember Finkelstein was also concerned that the language as presented by staff may tie
the city to a specific goals that may not be logical in all situations.
4. Council Policy and Procedure Discussion
Mr. Reichert and Mr. Harmening asked council for their thoughts on how the recruitment and
interview process for boards and commissions could be improved.
Councilmember Basill suggested that recruitment efforts should include a deadline by which to
apply. He also believed that each councilmember should review applications received and pick
two applicants for interview. He also suggested keeping applications on file for only 6 months,
rather than a year.
Councilmember Santa wanted the application to ask how applicants found out about positions
open and also ask how long they have been a resident of St. Louis Park.
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Ms. Reichert stated that she would like to include more prominent “process notes” regarding
when the application was received, when interview was conducted, etc.
Council concurred with suggestions made and directed staff to modify the application and
process as stated.
Council also considered the conduct of study sessions. Council was in agreement that study
sessions were a valuable part of their decision making process and also felt that the frequency
that the sessions were held was acceptable. The length of the meetings, however, is sometimes
too long. Mayor Jacobs suggested that items be deferred to a future meeting if the hour becomes
late. Mr. Harmening suggested that more items could be discussed during the regular council
meetings which would more evenly balance the time spent in regular meetings versus study
sessions. Councilmembers agreed that items of a non-controversial nature should be placed
directly onto a regular agenda, however, items which required discussion or a great deal of
background for council to fully grasp the issue should remain on study session.
Council asked that staff assume they have read the report prior to the meeting, and to keep
presentations focused on information which is pertinent rather than recapping the written report.
Councilmember Santa asked that council revisit principles of the Carver Model of Governance
and stay focused on policy rather than detail.
5. Adjournment
The meeting adjourned at 10:06 p.m.
_________________________________ ______________________________________
City Clerk Mayor
St. Louis Park City Council Meeting
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UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
February 28, 2005
The meeting convened at 7:08 p.m.
Council Present: John Basill, Phil Finkelstein, Sue Sanger, Sue Santa, Paul Omodt, and Mayor
Jeff Jacobs.
Staff Present: City Manager (Mr. Harmening), Engineering Development Manager (Mr. Olson),
Community Outreach Coordinator (Ms. McDonell), Organization Development Coordinator
(Ms. Gothberg), Technology & Support Services Director (Mr. Pires), and Deputy City Clerk
(Ms. Stroth).
Others Present: Guy Nowlan, Hennepin County Project Engineer and Mike McGarvey, SRF
Consulting Group.
1. Street Closure – Brunswick Avenue at W. 33rd Street – Railroad Crossing
Jim Olson, Engineering Development Manager, outlined the proposed closure of Brunswick
Avenue at the Canadian Pacific Railroad. He stated notices were sent to adjacent residents and a
meeting was held back in 2003 with property owners and neighborhood representatives. Staff
feels closure of this street crossing is justified based on capital savings for the upgrade of Dakota
Avenue crossing. It will also reduce maintenance costs, improve safety, and provide traffic
calming on Brunswick Avenue. Major concerns included emergency response, buses, and other
vehicles due to the narrow right-of-way no turn around.
Discussion took place regarding plowing, fire hydrants, parking, school bus adjustments, and the
neighborhood concerns.
Mayor Jacobs stated the advantage would be getting the Dakota crossing upgraded but the City
would face some neighborhood opposition.
Councilmember Sanger stated she has not heard from anyone in the neighborhood yet and was
waiting to hear from the neighborhood president.
Councilmember Santa indicated she has heard concerns from residents of the Lenox
neighborhood that the intersection at Dakota is treacherous and dangerous.
Mr. Olson described the vacant lot owned by the City and stated there was no room to construct
a cul-de-sac.
Councilmember Finkelstein felt it was the safer thing to do, would reduce whistle noises, and
provide cost savings getting Dakota Ave upgraded. He felt if we don’t do it, people might come
back later wanting Brunswick Avenue closed.
Councilmember Omodt stated as previous Lenox president, the neighborhood feedback was that
it was a great idea and may even slow down traffic.
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The consensus of the council was to have a notice mailed out to residents including the
information about upgrading Dakota Avenue.
Mr. Olson stated Dakota Avenue was slated for repaving in April. He indicated at the March 3rd
meeting regarding pavement management system, an announcement will be made regarding
Brunswick and Dakota Avenues.
2. Vision St. Louis Park
Tom Harmening, City Manager, stated with the new vision approach using the appreciative
inquiry tool; we are now ready to revisit, update and recommit to Vision St. Louis Park.
Martha McDonell, Community Outreach Coordinator, stated other cities such as Brooklyn Park,
Golden Valley, and Bloomington, are at the first visioning stages. What is working for them is
different than what will work for us because we are at a different stage. The process will have
community as a partner, but an open process. People will be asked to tell stories of their
community connection where themes would immerge. She stated she was pleased to begin the
process again after budget cuts from 2 yrs ago.
Councilmember Finkelstein recommended including those who live, work, participate here,
employee labor representatives, and city and school employees.
Councilmember Sanger questioned the structure, process, staff function, and how this will
translate to action plans like environment protection.
Bridget Gothberg responded people will be trained to probe to get to the real issues and what’s
important. She stated more attention will be directed to commonalities, not what’s important or
not important.
Ms. McDonell stated we would have assistance with interns for compiling data and there will be
teams to work on the themes. The community will be coming back together at a town meeting
and talk about the action plan.
Councilmember Finkelstein felt this will be a good emotional checkup for the City.
Ms. McDonell said the survey was to support the outcome measurements. If decided, the
combined old and new outcomes could be measured together. We are looking for what
categories come out of the minds of people. Written information and consultant help will be
provided.
Councilmember Sanger indicated she was concerned this approach will not get answers to the
real issues to focus on. She felt the need to broaden the questioning to more than just
appreciative inquiring and include what needs to be improved or changed.
Councilmember Basill felt the appreciative inquiry will provide feedback on what we are doing
well, what to do more of, and new ideas that may guide us.
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Ms. Gothberg state the first time you do this is a leap of faith. In the original interview example
questions would include “What was present that went so well? What was your role? She stated
after common responses are collected, people will talk about it in larger groups where issues will
come up.
Tom Harmening discussed when the council took a leap of faith in 1996 using appreciate inquiry
regarding the town center. Many people described in words what they wanted and landscapers
and designers put it on paper
Councilmember Omodt reported on case studies, through his teaching at the University, using
communication research, listening to other people’s stories for public relations.
Ms. Gothberg explained how the stories will get areas and propositions will be developed by
studying, debating, and prioritizing. The provocative propositions from this will be similar to the
broad vision, but deeper.
Councilmember Sanger would like to see new questions asked and work some of that into this
process and to include e-mail and web. She stated she wants to learn from this process what
residents want us for and need us for. She recommended to add Board & Commission members
to the Phase 2 group list.
Ms. Gothberg stated she appreciated the trust and the need to be well scrutinized before we go
forward.
Mr. Harmening felt this approach was right for the city and the community will help with the
sense of direction.
Ms. McDonell stated they will go forward and continue to bring understanding about how the
planning is going.
Mr. Harmening stated staff will be back with the survey and outside consultant information. A
formal proposal for funding has been made with the McKnight Foundation.
3. Citywide Wireless High Speed Internet Access: Alternative Approaches to Further
Research
Clint Pires, Technology & Support Services Director, reviewed optional approaches for
conducting further research on providing wireless internet access to residents and businesses in
St. Louis Park. Areas of research will include community input along with scientific input,
technical alternatives, costs and benefits. He stated renters are now asking for this service. He
recommended Option 4 to complete initial due diligence and public process steps. This option
would be the least time-consuming and least expensive.
Discussion took place regarding other cities and states currently providing internet access,
competitive pricing, and the mobility of the service with using a laptop.
Councilmember Finkelstein questioned if the legislature has made a move to bar cities and
counties from offering internet services.
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Mr. Pires responded it has not happened here yet, but the legislature does expect it to happen. If
the service happens before a decision is made, it could be grandfathered in.
Mr. Pires discussed how Wi-Fi and WiMAX will co-exist and integrate. He explained that
internet access is not a cable service and the franchise has nothing to do with internet.
Councilmember Santa asked how this will affect public services and if it was enough to go
forward.
Mr. Pires responded many other reasons for the use of future applications such as water meter
readings and traffic control surveillance cameras will help make a smarter city.
Discussion took place regarding security and privacy issues, partnerships, private consortia
accounts, liability issues and legal concerns.
Councilmember Finkelstein questioned the use of upgrading replacement fund and the need for
an exit strategy. Mr. Pires responded the financials will be shown in the study.
Mr. Pires recommended Option 4 which includes a scientific market research survey, and also
leverages the number of communication facilities. This option would provide inclusive public
process and input, technical alternatives and recommendations, project plans, timeline, business
plan, and budget of $50,000 - $65,000.
Councilmember Basill stated concern about going into a business that is changing so fast, too
much competition, liability issues, and losing money.
Mr. Harmening indicated other cities currently providing wireless high speed internet service
include Chaska, St. Cloud, Moorhead, and Buffalo.
Mayor Jacobs recommended going forward with Option 4. Mr. Pires stated the Council will be
informed on the financial feasibility and technical feasibility.
4. Update of Highway 100 widening Project
Mr. Harmening stated meetings will be held March 11th and March 15th to provide community
awareness. The City is working with City of Edina, TwinWest Chamber of Commerce, and
keeping legislators updated. A letter is being mailed out to a fairly extensive mailing list. He
stated MnDOT‘s reasons for postponing the Hwy 100 project are as follows:
1. Federal funding issues
2. Longer waiting results in higher the costs and revenues do not keep up
3. Maintenance costs higher than expected
4. Priority of Lafayette Bridge
Mr. Harmening stated Mn/DOT was proposing an interim improvement to add a third lane
within the existing right-of-way which would be the bridge to the final solution and that this was
not acceptable to the City.
St. Louis Park City Council Meeting
040405 - 3c - SS minutes 2-28-05
Page 5
Discussion took place regarding prioritization of projects, the transportation bill and funding
package. Mayor Jacobs felt this was a huge traffic issue for the city’s future development.
5. Adjournment
The meeting adjourned at 9:45 p.m.
_________________________________ ______________________________________
City Clerk Mayor
St. Louis Park City Council Meeting
040405 - 4a - CIP Reimbursement Res
Page 1
4a. Motion to adopt a resolution requesting reimbursement for Capital Improvement
Projects from the anticipated 2005 General Obligation Bond issue
Background
The 2005-2009 Capital Improvement Program (CIP) was approved by the City Council at their
January 18, 2005 meeting. The CIP is used by the City to identify and implement various
improvements throughout the community. Several projects initiated by the City of St. Louis
Park require the use of General Obligation debt for partial or full financing. In order to be
reimbursed from a future General Obligation Bond issuance for expenses related to these
projects, a reimbursement resolution is necessary.
The adoption of a reimbursement resolution is standard practice each year even if the City does
not intend to issue a general obligation bond in that particular year. The purpose of adopting a
reimbursement resolution is to give the City the ability to issue debt to cover the cost of the
project either in the same year of the project or at a later date.
When Council adopted this resolution in 2004, the intent of the City was to issue a General
Obligation Bond in 2006. As discussed at the March 28 study session, staff is recommending
issuing a General Obligation Bond in 2005 rather than 2006 for the following reasons.
Ø Interest rates are increasing
Ø The number and cost of projects planned for 2004 – 2006 have changed since the 2004 –
2008 CIP
Ø Proposed legislative actions may make it more difficult to issue General Obligation
Bonds in the future
Staff has analyzed community impacts related to the issuance of debt in 2005. The result of
issuing a General Obligation Bond in the amount of $3,775,000 is an approximate property tax
levy increase of 1.7%.
In March of 2004, the Council approved a reimbursement resolution for projects involving
$1,487,458 of General Obligation Bonds. The following list describes projects that were
included in the 2004 reimbursement resolution as well as new projects that need this approval.
St. Louis Park City Council Meeting
040405 - 4a - CIP Reimbursement Res
Page 2
Project
Project
Number Bond Cost
Total Project
Cost
Year of
Construction
2004 Reimbursement Resolution
Crossing Imprvement Projects 19990900 43,018$ 146,831$ 2004
Lamplightyer Pond - Dredging & Modifications - A 20001800 75,000 1,569,902 2004
Bikeways Improvement Project 20011000 287,475 473,919 2005
Alley Paving Project - Edgebrook Drive 20031500 37,423 56,824 2004
Sidewalk Improvemetn Project - Pedestrian Curb R 20040100 120,350 120,350 2005
Sidewalk Iprovemetn Project - Other Segments 20040200 294,877 501,927 2004
Trail Improvemetn Project - Other Segments 20040300 291,240 528,444 2004
Street Project - Closures at RR Crossings 20041200 108,000 108,000 2005
Street Project - TH 100 Noise Wall (West)20050100 130,075 200,475 2005
Street Improvement Project - W 44th Street 20050500 100,000 100,000 2006
Total in 2004 Reimbursement Resolution 1,487,458$ 3,806,672$
Additional Cost based on new estimates for above projects
Bikeways Improvement Project 20011000 188,586$ 2,142$ 2005
Crossing Improvement Projects 19990900 103,813$ -$ 2004 and 2005
Steet Project - TH 100 Noise Wall (West)20050100 11,415 2,699,941 2005
Total Add'l Cost based on new estimates 303,814 2,702,083
2005 Requested Reimbursement Resolution
Aquatic Park Expansion (see note below)20063010 1,000,000$ 1,000,000$ 2006
Trail Project - Trail Connections 20040301 81,000 81,000 2005
Trail Project - Mtka Blve (hwy 169/Hutch Spur)20040302 187,740 187,740 2005
Trail Project - Connection at Cedar Lake Rd 20040303 150,000 150,000 2005
Street Project 20051300 35,000 35,000 2006
Street Project - Mtka Blvd BR Repl @ Hutch Spur 20061200 74,000 508,000 2006
Street Project - Hwy 7 Merge Lane Mod. @ Blake 20081200 12,500 250,000 2008
Building Project - Police Department (Roof Replac MBF - 009 200,000 200,000 2005
City wide Telephone System TFR - 211 300,000 300,000 2006
Total 2005 Requested Reimb. Resolution 2,040,240$ 2,711,740$
Total anticipated 2005 GO Bond issue
(excludes bond issue costs)3,831,512$
NOTE: The total anticipated 2005 Bond issue costs indicated in the above information exceeds the actual bond
anticipated due to staff anticipating utilizing other available revenue sources.
Next Steps:
Information related to the anticipated 2005 GO Bond was presented to Council at the March 28,
2005 Study Session. Staff anticipates bringing a resolution to approve the sale of these bonds to
the April 18, 2005 regular City Council meeting.
Attachments: Resolution
Prepared by: Jean D. McGann, Director of Finance
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
040405 - 4a - CIP Reimbursement Res
Page 3
RESOLUTION NO. 05-051
DECLARING THE OFFICIAL INTENT OF THE
CITY OF ST. LOUIS PARK TO REIMBURSE CERTAIN
EXPENDITURES FROM THE PROCEEDS OF BONDS
TO BE ISSUED BY THE CITY
WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the
“Reimbursement Regulations”) providing that proceeds of tax-exempt bonds used to reimburse
prior expenditures will not be deemed spent unless certain requirements are met; and
WHEREAS, the City of St. Louis Park (“City”) expects to incur certain expenditures that
may be financed temporarily from sources other than bonds, and reimbursed from the proceeds
of the tax-exempt bond;
WHEREAS, the City has determined to make this declaration of official intent
(“Declaration”) to reimburse certain costs from proceeds of bonds in accordance with the
Reimbursement Regulations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ST. LOUIS PARK AS FOLLOWS:
1. The City proposes to undertake the following projects (the “Project”)
Project
Project
Number Bond Cost
Total Project
Cost
Year of
Construction
Crossing Imprvement Projects 19990900 146,831$ 146,831$ 2004 and 2005
Lamplightyer Pond - Dredging & Modifications - Area #20001800 75,000 1,569,902 2004
Bikeways Improvement Project 20011000 476,061 476,061 2005
Alley Paving Project - Edgebrook Drive 20031500 37,423 56,824 2004
Sidewalk Improvemetn Project - Pedestrian Curb Ramps 20040100 120,350 120,350 2005
Sidewalk Iprovemetn Project - Other Segments 20040200 294,877 501,927 2004
Trail Improvemetn Project - Other Segments 20040300 291,240 528,444 2004
Street Project - Closures at RR Crossings 20041200 108,000 108,000 2005
Street Project - TH 100 Noise Wall (West)20050100 141,490 2,900,416 2005
Street Improvement Project - W 44th Street 20050500 100,000 100,000 2006
Aquatic Park Expansion (see note below)20063010 1,000,000$ 1,000,000$ 2006
Trail Project - Trail Connections 20040301 81,000 81,000 2005
Trail Project - Mtka Blve (hwy 169/Hutch Spur)20040302 187,740 187,740 2005
Trail Project - Connection at Cedar Lake Rd 20040303 150,000 150,000 2005
Street Project 20051300 35,000 35,000 2006
Street Project - Mtka Blvd BR Repl @ Hutch Spur Trail 20061200 74,000 508,000 2006
Street Project - Hwy 7 Merge Lane Mod. @ Blake Road 20081200 12,500 250,000 2008
Building Project - Police Department (Roof Replacemen MBF - 009 200,000 200,000 2005
City wide Telephone System TFR - 211 300,000 300,000 2006
Total 2005 Requested Reimb. Resolution 3,831,512$ 9,220,495$
Total anticipated 2005 GO Bond issue
(excludes bond issue costs)3,775,000$
NOTE: The total anticipated 2005 Bond issue costs indicated in the above information
exceeds the actual bond anticipated due to staff anticipating utilizing other available
revenue sources
St. Louis Park City Council Meeting
040405 - 4a - CIP Reimbursement Res
Page 4
2. The City reasonably expects to reimburse the expenditures made for certain costs
of the Project from the proceeds of bonds in an estimated maximum principal
amount of $3,775,000. All reimbursed expenditures will be capital expenditures,
costs of issuance of the bonds, or other expenditures eligible for reimbursement
under Section 1.150-2(d)(3) of the Reimbursement Regulations.
3. This Declaration has been made not later than 60 days after payment of any
original expenditure to be subject to a reimbursement allocation with respect to
the proceeds of bonds, except for the following expenditures: (a) costs of issuance
of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the
proceeds of an issue; or (c) “preliminary expenditures” up to an amount not in
excess of 20 percent of aggregate issue price of the issue or issues that finance or
are reasonably expected by the City to finance the project for which the
preliminary expenditures were incurred. The term “preliminary expenditures”
includes architectural, engineering, surveying, bond issuance, and similar costs
that are incurred prior to commencement of acquisition, construction or
rehabilitation of a project, other than land acquisition, site preparation and similar
costs incident to commencement of construction.
4. This Declaration is an expression of the reasonable expectations of the City based
on the facts and circumstance known to the City as of the date hereof. The
anticipated original expenditures for the Project and the principal amount of the
bonds described in paragraph 2 are consistent with the city’s budgetary and
financial circumstances. No sources other than proceeds of bonds to be issued by
the City are, or are reasonably expected to be, reserved, allocated on a long-term
basis, or otherwise set aside pursuant to the City’s budget or financial policies to
pay such Project expenditures.
5. The Declaration is intended to constitute a declaration of official intent for
purposes of the Reimbursement Regulations.
Reviewed for Administration: Adopted by the City Council April 4, 2005
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
040405 - 4b - Intersection Crossings 99-09
Page 1
4b. Motion to adopt the attached resolution accepting this report relating to various
pedestrian crossing improvements throughout the City, establishing and ordering
Improvement Project No. 1999-0900, approving plans and specifications, and
authorizing advertisement for bids.
Background: A city-wide Sidewalk, Trail, Bikeway and Crossing Plan was developed and adopted
in July 2000. This Plan, which has been incorporated into the city’s Comprehensive Plan, identifies
areas of the city in need of additional sidewalk, trails or bikeways and busy roadway or railroad
crossings where pedestrian enhancements can be made. City Project No. 19990900 will provide
more awareness for pedestrians crossing at certain intersections throughout the city. Staff provided a
report to the Council for its 3/14/05 study session advising Council of the proposed project.
Analysis: The adopted plan for crossings identifies 26 locations for improvement. The
improvements can be separated into two types, at-grade and grade-separated construction. The
locations identified for grade-separated improvements consist mostly of new pedestrian bridges.
These will be constructed as part of larger roadway improvement projects or as individual projects as
funding becomes available. They are not part of this year’s proposed construction. The project
considered for this year’s construction consists of at-grade improvements at 20 locations. These sites
are typically located along major pedestrian thoroughfares.
The 20 locations identified for safety improvements are shown in the table below along with the type
of improvement. The attached map shows all 26 locations identified for safety improvements.
SITE INTERSECTION TYPE OF IMPROVEMENT
1 I-394 N. SERVICE DR. SHELARD PKWY. IMPROVED STRIPING
2 WAYZATA BLVD 14TH ST. IMPROVED STRIPING
3 I-394 G. M. BLVD. IMPROVED STRIPING
4 I-394 WINNETKA AVE. IMPROVED STRIPING AND SIDEWALKS
5 I-394 LOUISIANA AVE. IMPROVED STRIPING AND SIDEWALKS
6 CEDAR LAKE ROAD LOUISIANA AVE. IMPROVED STRIPING AND SIGNALS
9 LOUISIANA AVE. 28TH ST. IMPROVED STRIPING
10 MINNETONKA BLVD. LOUISIANA BLVD. IMPROVED STRIPING
11 TH 100 MINNETONKA BLVD. IMPROVED SIGNAGE AND STRIPING
12 TH 7 TEXAS AVE. IMPROVED STRIPING AND SIGNALS
13 TH 7 LOUISIANA AVE. IMPROVED SIGNALS
14 TH 7 WOODDALE AVE. IMPROVED STRIPING AND SIDEWALKS
17 TH 100 EXCELSIOR BLVD. IMPROVED SIGNALS
19 EXCELSIOR BLVD. 38TH ST. IMPROVED STRIPING
20 EXCELSIOR BLVD. FRANCE AVE. IMPROVED SIGNAGE AND STRIPING
21 WOODDALE AVE. 36TH ST. IMPROVED STRIPING, SIDEWALKS
22 WOODDALE AVE. LAKE ST. IMPROVED SIGNAGE AND STRIPING
23 TEXAS AVE. WALKER ST. IMPROVED STRIPING
24 TEXAS AVE. 33RD AVE. IMPROVED STRIPING
26 MINNETONKA BLVD. LAKE ST. IMPROVED SIGNAGE AND STRIPING
A description of the type of improvements shown in the table is as follows:
• Improved Striping consists of adding or repainting crosswalks, stop bars and/or lane striping.
• Improved Signage consists of adding the appropriate pedestrian crossing sign in the high
intensity fluorescent green color
St. Louis Park City Council Meeting
040405 - 4b - Intersection Crossings 99-09
Page 2
• Improved Sidewalks consists or adding or upgrading the pedestrian ramps to make them
compliant with the new ADA standards
• Improved Signals consists of adding countdown timers to the pedestrian crossing indicator.
Staff has contacted the City of Golden Valley for their review and approval of the plans as some of
the improvements lie outside of the city limits. Staff is also seeking approval of the traffic signal
modifications operated by Mn/DOT and Hennepin County. All necessary permits will be obtained to
perform such work prior to construction.
As part of the bidding package, staff is including additional work similar in nature with the plans for
the Crossings Improvement Project. This work includes some minor intersection configuration
changes to improve traffic operations and increase safety at the intersection of Cedar Lake Road and
Quentin Avenue, the intersection of Quentin Avenue and Old Cedar Lake Road, and the intersection
of Old Cedar Lake Road and the Highway 100 frontage road as recommended in the traffic study for
this area and as directed by Council in December 2004.. The attached drawing shows the changes to
these intersections. The estimated cost for this work is $26,700 which will be funded with monies
from general obligation bonds. These improvements will better help facilitate traffic operations in
this vicinity. Staff feels that by combining this work into one bid package, better bid prices can be
obtained.
Cost and Funding: Staff has developed plans and specifications for this Crossings Improvement
Project with an Engineers Estimate at $88,221.86. The estimate includes 10% for contingencies and
12% for engineering & administration. The CIP budget includes $146,830 in funding from General
Obligation bonds.
Project Timetable: It is anticipated that the following timetable can be met:
City Engineer’s Report to City Council April 4
Advertise for bids April 14
Bid Opening April 27
Bid Tab Report to City Council May 2
Construction Mid-May through June
Attachment: Resolution
Map (Supplement) – Exhibit A
Intersection Drawing (Supplement) – Exhibit B
Submitted By: Jim Olson, Engineering Project Manager
Reviewed By: Maria A. Hagen, City Engineer
Mike Rardin, Public Works Director
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
040405 - 4b - Intersection Crossings 99-09
Page 3
RESOLUTION NO. 05-052
RESOLUTION ACCEPTING THE CITY ENGINEER’S REPORT,
ESTABLISHING IMPROVEMENT PROJECT NO. 1999-0900,
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO. 1999-0900
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer related to the Intersection Crossings Improvement Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The City Engineer’s Report regarding the Intersection Crossings Improvement Project within
the city is hereby accepted.
2. The proposed project, designated as Project No. 1999-0900, is hereby established.
3. The plans and specifications for the making of the improvement, as prepared under the
direction of the City Engineer, are approved.
4. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of said
improvement under said-approved plans and specifications. The advertisement shall appear
not less than ten (10) days prior to the date and time bids will be received by the City Clerk,
and that no bids will be considered unless sealed and filed with the City Clerk and
accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid.
5. The bids shall be tabulated by the City Engineer who shall report her tabulation and
recommendation to the City Council.
Attest: Adopted by the City Council April 4, 2005
City Clerk Mayor
Reviewed for Administration:
City Manager
St. Louis Park City Council Meeting
040405 - 4c - Pedestrian Ramp Imprvmnts
Page 1
4c. Motion to adopt the attached resolution accepting this report, establishing and
ordering Improvement Project No. 2004-0100, approving plans and specifications,
and authorizing advertisement for bids.
Background: A city-wide Sidewalk, Trail, Bikeway and Crossing Plan was developed and adopted
in July 2000. This Plan, which has been incorporated into the city’s Comprehensive Plan, identifies
areas of the city in need of additional sidewalk, trails or bikeways and busy roadway or railroad
crossings where pedestrian enhancements can be made. Part of the plan identified a need for
pedestrian ramp installation at locations where the city sidewalks meet at intersection corners.
Although a majority of our intersections already have pedestrian ramps constructed, there are still a
number of locations which need to be completed. Under the Americans with Disabilities Act (ADA),
the pedestrian ramps are needed to provide accessibility to disabled persons. City Project No. 2004-
0100 will provide ADA compliant pedestrian ramps at those remaining intersections within the city
where none exist but are required to have such.
Analysis: The plans staff has prepared for this project identifies 202 locations for installing
pedestrian ramps. This work involves removing the existing sidewalk and curbing in the area where
the ramp will be constructed. The ramp is then constructed with concrete to the ADA standards and
the guidelines developed by Minnesota Department of Transportation (Mn/DOT). The standards and
guidelines dictate what the proper size and slope of the ramp should be. Recently a new requirement
for construction has come into affect. All new pedestrian ramps now need to have a detectable
warning. A detectable warning is a standardized surface feature built into or applied to the walking
surface to warn visually impaired people of hazards and to help them locate street intersections. The
standardized surface has small flattened bumps called truncated domes. This is accomplished by
using a pre-manufactured surface that is set into the concrete before it has cured, similar to a very
large tile. The warning surface is centered at the bottom of the ramp and has dimensions of 48 inches
wide by 24 inches tall. To have consistency throughout the City, staff has selected a particular brand
of truncated domes that will be dark grey in color. The product selected by staff has been approved
for use by Mn/DOT’s materials testing facility and meets the ADA requirements.
The attached city map shows the proposed locations for installing new pedestrian curb ramps. The
locations are indicated by a small black dot on the corner of the intersection. Also attached is a photo
showing a newly constructed pedestrian ramp in our City with the dark grey truncated domes.
Prior to the start of construction, staff will inform the property owners adjacent to the work about the
construction that will occur. Staff anticipates minimal disruption to the affected property owners and
the adjacent street traffic. The sidewalk in the area of work will need to close for a short period of
time while the concrete cures, usually overnight.
Cost and Funding: Staff has developed plans and specifications for the Pedestrian Ramps
Improvement Project with an Engineers Estimate at $282,435. The estimate includes 10% for
contingencies and 12% for engineering & administration. The CIP budget includes $120,350 in
funding from General Obligation bonds. The increased costs are due to the higher than anticipated
number of locations where pedestrian ramps must be installed and the additional cost for the
truncated dome panels. Since the Bikeways Project is anticipated to cost significantly less than
projected and each of these projects uses the same funding source, staff will allocate enough funds
from the Bikeways Project to this project to cover the anticipated costs.
St. Louis Park City Council Meeting
040405 - 4c - Pedestrian Ramp Imprvmnts
Page 2
Project Timetable: It is anticipated that the following timetable can be met:
City Engineer’s Report to City Council April 4
Advertise for bids April 7
Bid Opening April 21
Bid Tab Report to City Council May 2
Construction Mid-May through June
Attachment: Resolution
Location Map (Supplement)
Photo of Pedestrian Ramp (Supplement)
Submitted By: Jim Olson, Engineering Project Manager
Reviewed By: Maria A. Hagen, City Engineer
Mike Rardin, Public Works Director
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
040405 - 4c - Pedestrian Ramp Imprvmnts
Page 3
RESOLUTION NO. 05 - 053
RESOLUTION ACCEPTING THE CITY ENGINEER’S REPORT,
ESTABLISHING IMPROVEMENT PROJECT NO. 2004-0100,
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO. 2004-0100
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer related to the Pedestrian Ramps Improvement Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The City Engineer’s Report regarding the Pedestrian Ramps Improvement Project within the
city is hereby accepted.
2. The proposed project, designated as Project No. 2004-0100, is hereby established.
3. The plans and specifications for the making of the improvement, as prepared under the
direction of the City Engineer, are approved.
4. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of said
improvement under said-approved plans and specifications. The advertisement shall appear
not less than ten (10) days prior to the date and time bids will be received by the City Clerk,
and that no bids will be considered unless sealed and filed with the City Clerk and
accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid.
5. The bids shall be tabulated by the City Engineer who shall report her tabulation and
recommendation to the City Council.
Reviewed for Administration: Adopted by the City Council April 4, 2005
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
040405 - 4d - Vernon Ave Watermain
Page 1
4d. Motion to adopt the attached resolution accepting the City Engineer’s Report,
establishing and ordering Improvement Project No. 2005-0100, approving plans
and specifications, and authorizing advertisement for bids for the relocation of
watermain on Vernon Avenue
BACKGROUND: On February 22, 2005 the City Council approved a resolution authorizing the
execution of a cooperative construction agreement with the Minnesota Department of
Transportation (Mn/DOT) for the installation of a noise wall on the west side of Trunk Highway
100 from 40th Street, south to the city limits. Mn/DOT is responsible for the design and
construction of the wall, but the City is contributing to the project financially and is also
responsible for relocating two segments of existing water main that interfere with the placement
of the wall. This report relates to the water main relocation efforts only.
ANALYSIS: Since the water main is owned by the City and resides on Mn/DOT right-of-way,
the cost of relocation is the responsibility of the City. It was felt that the City could relocate
these segments at a lower cost than including it in the noise wall project.
A portion of one of the mains to be relocated is within the city of Edina. Edina has agreed to pay
for the relocation costs associated with the portion within their city via a cooperative agreement.
St. Louis Park Engineering staff has prepared plans and specifications for this project and have
worked closely with Mn/DOT design staff to coordinate elements of the water main construction
with the noise wall project. Mn/DOT and the City of Edina have reviewed and approved the
plans.
745 feet of water main will be replaced in the two areas. In order to avoid the noise wall and yet
provide the necessary separation required by the Department of Health from the sanitary sewer,
the water main in the southern segment needs to be located beneath the westerly curb line. The
amount of curb & gutter and street pavement necessary to install the water main will be removed
under the City’s project but will be replaced under the Mn/DOT contract. A temporary
bituminous patch may need to be installed in order to minimize dust and dirt.
Construction Timing: Due to the delay in obtaining the necessary right-of-way documents,
Mn/DOT delayed the bid letting date for the project from late-March to April 22, 2005. They are
anticipating that construction on the noise wall would start in mid-June and so have requested
that the water main construction work be completed prior to that time.
Impact on Private Property & Residents: During construction, there will be periods where water
service to individual properties will be interrupted. Residents will be informed of this in advance
as much as possible. During construction, the City’s Utility Division will provide temporary
service bypasses so that interruption is minimized. Several driveway aprons will need to be
removed and replaced in the southern segment.
COSTS AND FUNDING: Funding for this work is included as part of the City’s costs for the
noise wall project. The estimated cost at this time, including 10% contingency & 12%
engineering and administrative costs, is $94,635. Of this amount, $37,561 is anticipated to be
paid by the City of Edina. Funds for the City’s portion will come from the Water Utility fund.
St. Louis Park City Council Meeting
040405 - 4d - Vernon Ave Watermain
Page 2
PROJECT TIMELINE: Should the City Council approve the City Engineer’s Report, it is
anticipated that the following schedule could be met:
• Approval of Plans/Authorization to Bid by City Council April 4, 2005
• Advertise for bids April
• Bid Opening April 26, 2005
• Bid Tab Report to City Council; Award contract May 2, 2005
• Construction May, 2005
RECOMMENDATION: Staff recommends adopting the attached resolution which accepts the
City Engineer’s Report, establishes and orders Improvement Project No. 2005-0100, approves
plans and specifications, and authorizes advertisement for bids for the relocation of water main
on Vernon Avenue.
Attachments: Resolution
Project Map (Supplement)
Prepared by: Maria A. Hagen, City Engineer
Reviewed by: Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
040405 - 4d - Vernon Ave Watermain
Page 3
RESOLUTION NO. 05-054
RESOLUTION ACCEPTING THE CITY ENGINEER’S REPORT,
ESTABLISHING IMPROVEMENT PROJECT NO. 2005-0100,
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO. 2005-0100
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer related to the Vernon Avenue Water Main Relocation Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The City Engineer’s Report regarding the Vernon Avenue Water Main Relocation Project
within the city is hereby accepted.
2. The proposed project, designated as Project No. 2005-0100, is hereby established.
3. The plans and specifications for the making of the improvement, as prepared under the
direction of the City Engineer, are approved.
4. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of said
improvement under said-approved plans and specifications. The advertisement shall appear
not less than ten (10) days prior to the date and time bids will be received by the City Clerk,
and that no bids will be considered unless sealed and filed with the City Clerk and
accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid.
5. The bids shall be tabulated by the City Engineer who shall report her tabulation and
recommendation to the City Council.
Reviewed for Administration: Adopted by the City Council April 4, 2005
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
040405 - 4e - Agmt Westwood Lk Detention Pond
Page 1
4e. Motion to approve a contract with Barr Engineering for Professional Engineering
Services related to the Westwood Lake Water Quality Detention Pond Project,
Project No. 2006-1300
Background: In 1994, the Bassett Creek Watershed Management Commission (BCWMC) and
the City prepared the Westwood Lake Watershed and Lake Management Plan (Westwood Lake
Plan). The plan sets forth water quality goals for the lake and specifies watershed best
management practices (BMPs) and construction activities to be implemented to improve the
quality of storm water inflow in order to meet these goals. Construction of a storm water
detention basin on the west side of the lake was one of the recommended actions in the Plan.
Subsequently, this construction project was included in the BCWMC’s 10-Year Capital
Improvements Program for construction in 2006-2007. The project is also included in the City’s
Capital Improvement Program.
Construction of a detention pond would reduce the amount of phosphorous, suspended
sediments, and litter entering the lake. Based on a review of the removal efficiency that could be
obtained, it was determined by BCWMC staff that the economical pond size would be
approximately 2 acre-feet.
Barr Engineering is the consultant engineer for the BCWMC. They have recently completed a
feasibility study on this project for the BCMWC which was discussed and approved by the
Commission at its March 17, 2005 meeting.
Analysis: Westwood Lake has an open water surface area of about 38 acres and a maximum
depth of 5 feet. Storm water from 305 acres surrounding the lake is collected here. The area
west of the lake, identified in the feasibility study as the Flag Avenue Drainage District, is 145
acres (47%) of the entire drainage area. It contributes 48% of the storm water phosphorous load
to the lake. Storm water runoff from the 92 acres west of Highway 169 is treated by Kilmer
Pond. The discharge from Kilmer Pond joins the storm sewer system draining the 52 acres of
single-family residences directly west of the lake. This runoff enters the lake untreated, and has
been observed to carry floating debris and litter to the lake. Constructing a pond to treat the
storm water runoff from this drainage district would protect the lake and minimize degradation
of its water quality. It is estimated that this project would reduce the total suspended solids load
to the lake by nearly 80% and the phosphorous load by approximately 14 percent.
The pond would be constructed in Westdale Park. The existing play structure would be relocated
to the Westwood Hills Nature Center and the existing basketball court removed. Other elements
of the project include:
• Excavation to construct a pond
• Wetland mitigation
• Construction of a skimming structure to prevent debris from entering the lake
• Restoration with native plantings
• Installation of floating boardwalk
• Installation of BMPs at the other lake inlets
St. Louis Park City Council Meeting
040405 - 4e - Agmt Westwood Lk Detention Pond
Page 2
The total estimated cost of the project is $463,800.
Barr Engineering has submitted a proposal to:
• prepare a site survey
• complete a wetland delineation of the proposed pond area
• attend several project & neighborhood meetings
• design the project
• prepare the necessary plans and specifications, and
• acquire the necessary permits
The consultant’s fees for this work are estimated to be $44,300. The funding for the water
quality improvements and consultant costs associated with this project will come from the
BCWMC and the park improvements will be funded by the City. The City is charged with
initiating and delivering the entire project. Staff will insure appropriate public process is used as
part of this project.
At the BCWMC meeting, the Commission also requested that the City investigate the possibility
of decreasing the size of the proposed pond and improving the existing wetland area as this
would remove more dissolved phosphorous than a pond. Staff has agreed to have Barr
investigate this as an option, or in conjunction with, a detention pond.
Recommendation: Motion to authorize the Mayor and City Manager to execute a contract with
Barr Engineering for services associated with the development and design of a storm water
detention pond in the area of Westdale Park in the amount of $44,300.
Prepared by: Maria A. Hagen, City Engineer
Reviewed by: Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
040405 - 4f - Water System Back-up Power Supply
Page 1
4f. Motion to adopt the attached resolution accepting the Utility Superintendent’s
Report, establishing and ordering Improvement Project No. 2005-1500,
approving plans and specifications, and authorizing advertisement for bids for
the installation of emergency power generators at Water Treatment Plants #1
and #4
Background: During the development of the City’s “Water Conservation and Contingency
Plan” (WCCP), staff identified several future system studies the City should undertake. One of
which was to assess water demand and our capacity to produce drinking water during
emergencies (specifically power outages). The study was completed in 1999 and presented to
council at a study session. The events of 9/11 and the recent power grid problems which caused
large regional power outages require us to revisit our ability to provide water in an emergency
situation. The Water System Vulnerability Study, completed in accordance with the Public
Health Security and Bioterrorism Preparedness and Response Act of 2002, recommended
additional emergency water production should be installed to meet the daily average demand.
Additional Information: A recent study was completed to determine current water demands.
The basic water needs for the City have remained fairly stable for the last several years and there
is little change expected in the future. The current daily average water usage is 6.2 million
gallons per day (MGD). The City currently has emergency power to WTP #16, which can
produce 1.6 MGD. To supply the daily average water demand the City needs to operate two
additional water treatment plants (WTPs), WTP #1 and #4. WTP’s #1 and #4 can produce 4.5
MGD. This combination will produce 6.1 MGD, which will provide the average daily demand
under emergency conditions for an extended period of time. To do this will require the
installation of emergency power generators at WTPs #1 and #4. WTPs #1, #4, & #16 are located
in the center, south and north sections of the City respectively, which will provide a balanced
distribution of water. Pumping equipment located in WTPs #1 and #4 are equipped with
adjustable-speed-drive (ASD) motors that provide greater operating flexibility and allow the
water operators to maximize the water supply for short periods of time.
Emergency generators can be powered by either diesel fuel or natural gas. TKDA, the City’s
consulting engineer recommends the purchase of outdoor enclosed, permanently mounted,
natural gas generators (photo attached). Diesel powered generators require regular fueling and
discharge diesel exhaust in our neighborhoods which could raise concerns with air quality.
Natural gas powered generators run cleaner and do not require fuel delivery and monitoring. The
engines are fitted with an exhaust system with a noise suppressing muffler.
The installation of these emergency power generators will also provide the City the opportunity
to participate in the Peak Controllable Rate program offered by Excel Energy. The City
currently participates in the program at City Hall/Police Station and WTP #16. The program
offers lower electrical rates throughout the year when we can lower our demand with the use of
emergency generators during peak demand times (usually hot humid days of summer). The
anticipated annual savings at WTP #1 are $12,700 and are $7,000 at WTP #4.
Funding: This project is being funded by the Water Utility Fund. This project is not in the
current 5-year Capital Improvement Program. The Finance Director has indicated there are
adequate reserves available in the Water Utility Fund to fund this project. Engineers estimate
$557,000 to purchase and install the two natural gas generators.
St. Louis Park City Council Meeting
040405 - 4f - Water System Back-up Power Supply
Page 2
PROJECT TIMELINE: Should the City Council approve this Report, it is anticipated that the
following schedule could be met:
• Approval of Plans/Authorization to Bid by City Council April 4, 2005
• Advertise for bids July - August
• Bid Opening August
• Bid Tab Report to City Council; Award contract August
• Construction September - December
RECOMMENDATION: Staff recommends adopting the attached resolution which accepts the
Utility Superintendent’s Report, establishes and orders Improvement Project No. 2005-1500,
approves plans and specifications, and authorizes advertisement for bids for the installation of
emergency power generators at Water Treatment Plants #1 and #4. Please note that as a follow-
up to the recent conversation with Council at study session, staff will incorporate public art,
screening and noise reduction measures into this project to the extent practicable.
Attachment: Resolution
Prepared By: Scott E. Anderson, Superintendent of Utilities
Reviewed By: Michael P. Rardin, Director of Public Works
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
040405 - 4f - Water System Back-up Power Supply
Page 3
RESOLUTION NO. 05 - 055
RESOLUTION ACCEPTING THE UTILITY SUPERINTENDENT’S REPORT,
ESTABLISHING IMPROVEMENT PROJECT NO. 2005-1500,
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO. 2005-1500
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Utility Superintendent related to the installation of emergency power generators at Water Treatment
Plants #1 and #4.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The Utility Superintendent’s Report regarding the installation of emergency power generators
at Water Treatment Plants #1 and #4 within the city is hereby accepted.
2. The proposed project, designated as Project No. 2005-1500, is hereby established.
3. The plans and specifications for the making of the improvement, as prepared under the
direction of the City Engineer, are approved.
4. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of said
improvement under said-approved plans and specifications. The advertisement shall appear
not less than ten (10) days prior to the date and time bids will be received by the City Clerk,
and that no bids will be considered unless sealed and filed with the City Clerk and
accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid.
5. The bids shall be tabulated by the Utility Superintendent who shall report the tabulation and
recommendation to the City Council.
Reviewed for Administration: Adopted by the City Council April 4, 2005
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 1
4g. Motion to approve a Sidewalk Management Program
Background: Currently, there are approximately 90 miles of public sidewalks in the City. With
the adoption of the city-wide Sidewalk, Trail and Crossing Program in 2000, more than 7 miles
of new sidewalk have been installed over the last 3-4 years. The City has actively maintained its
existing sidewalks, and constructed new ones, within the community in recognition of the fact
that safe and convenient transportation choices can 1) improve the health and well-being of its
residents and, 2) decrease dependence on automobiles for short trips.
However, sidewalk repair can be costly. Accordingly, the City must exercise both discretion and
professional judgment in determining whether and when sidewalks need to be repaired.
Establishing a management plan to address these issues can help the City plan for the use of
resources, establish priorities, and respond consistently to property owner requests.
A management plan for sidewalks has been drafted by City staff. The report titled Sidewalk
Management Program, (attached) provides a thorough description and analysis of the program.
The City Attorney and the League of Minnesota City’s Loss Control Attorney have reviewed the
document. Their suggested changes are incorporated in the attached document.
Program Purpose: The goal of the program is to continuously maintain the City’s sidewalk
infrastructure system in a safe and fiscally responsible manner. The purpose of the City’s
program is to:
1. Provide an accessible network of sidewalks which connect neighborhoods and points of
interest, and
2. Maintain a reasonable walking surface for pedestrians and other sidewalk users
3. Construct new sidewalks, where there is a community need identified, using City
resources or as requested by property owners, at their cost
Program Elements:
Maintenance of Existing Sidewalks
Sidewalks can be divided into two categories: community sidewalks and neighborhood
sidewalks. Community Sidewalks are those of general public interest and create a network to
major points of interest such as schools, shopping areas, and places of worship. Installation and
maintenance of these sidewalks are a City responsibility at City cost. Snow removal on these
walks is the responsibility of the City to a standard that meets at least minimum City Ordinance
requirements. Approximately 42 miles of sidewalk (47%) are designated as community walks.
Neighborhood Sidewalks are those of localized public interest and use. They provide
accessibility for pedestrians within the immediate area. By ordinance, repairs to these sidewalks
are the responsibility of the adjacent property owner at their cost. However, in recent years, the
City has undertaken the responsibility of evaluating and repairing these sidewalks at City cost.
This was done in order to achieve a higher level of uniformity in construction and as a
convenience to property owners. Snow removal on these walks is the responsibility of the
adjacent property owner to a standard that meets City Ordinance requirements. Approximately
48 miles of sidewalk (53%) are designated as neighborhood walks.
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 2
Inspection and Repair of Existing Sidewalks
All sidewalks shall be inspected each year. Areas needing repair shall be identified and
compiled into a list which shall be prioritized based on available resources. Once a prioritized
list has been established that meets budgetary limitations, a contract shall be let to complete the
repairs.
Construction of New Sidewalks
Periodically, the City may designate additional community walks to be built as a part of the
City’s Sidewalk, Trail and Bikeway plan. These segments would be constructed and maintained
by the City at it’s expense.
Property owners may petition to have new sidewalks installed where none currently exist. If the
new walks are not identified and approved by the City Council as community walks, all costs for
design and construction of the new walk would be assessed to the adjacent property owners in
accordance with the City’s Special Assessment Policy.
Sidewalk Repair or Construction by Others
In some instances, private property owners may wish to make repairs to or replace the sidewalk
adjacent to their property. In these cases, the property owner will be responsible for all costs.
The property owner, or the contractor doing the work, is responsible for obtaining a permit from
the city prior to undertaking repairs or replacement.
In areas where no sidewalk currently exists, sidewalk shall be installed in concurrence with
development of a site (§ Ordinance 36-77). This construction shall be at the developer’s expense
and in accordance with City standards.
Scheduling: Currently, staff inspects sidewalks in the Spring/Summer of each year and
complete repairs each Fall. This has caused some issues with staffing and completion of all
repairs before winter. Therefore, staff is proposing to modify the schedule so that annual
inspections are performed in the Summer and repairs are completed the following Spring.
Public Process: Residents are notified of repairs on the sidewalk adjacent to their property
approximately one month prior to construction. They also receive written notification after
completion of the work. Residents with hazardous sidewalk are encouraged to contact the City.
Staff shall evaluate the area and, if necessary, add a temporary asphalt patch to eliminate the
hazard. All hazardous walk identified by the public shall be evaluated during the next inspection
cycle and scheduled for repair if it meets the necessary criteria.
Funding: $85,000 is budgeted annually for repair of sidewalks. It is anticipated that this
funding level will meet the needs of the system for several years.
Recommendation: Motion to approve the Sidewalk Management Program as developed by City staff.
Attachment: Sidewalk Management Program attached
Appendices A1, A2, A5 (Supplement)
Prepared by: Maria A. Hagen, City Engineer
Reviewed by: Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 3
City of St. Louis Park
Sidewalk Management Program
Prepared By:
Public Works Department, Engineering Division
Approved: April 2005
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 4
TABLE OF CONTENTS
SECTION PAGE NUMBER
TABLE OF CONTENTS 2
PROBLEM STATEMENT 3
PROGRAM PURPOSE 3
PROGRAM GOAL 4
BACKGROUND 4
PROGRAM ELEMENTS
§ INVENTORY
§ INSPECTION
§ PROJECT IDENTIFICATION &
SELECTION
§ CONSTRUCTION
5
OTHER CONSIDERATIONS
§ TREES
§ DRIVEWAYS & APRONS
§ RIGHT-OF-WAY
ENCROACHMENTS
6
PROGRAM PROCEDURES 7
SNOW & ICE REMOVAL 7
PEDESTRIAN RAMPS 8
SIDEWALK REPAIR OR
CONSTRUCTION BY OTHERS
8
REQUESTS FOR CONSTRUCTION OF
NEW SIDEWALKS
8
PROJECT RECORDS 8
COMMUNICATION & OUTREACH 8
COSTS AND FUNDING 9
OTHER AGENCY INVOLVEMENT 9
VENDOR INFORMATION 9
APPENDICES
§ Sidewalk Map
§ Inventory Form
§ Complaint Reporting Process
§ Complaint Reporting Form
§ Mn/DOT Plate 7036F
§ Notice Letter 1
§ Notice Letter 2
A-1
A-2
A-3
A-4
A-5
A-6
A-7
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 5
PROBLEM STATEMENT
Sidewalks are the most basic element needed for pedestrians to walk along a street. An
indication of livability within a city is the number of people, especially children and older adults,
who are active and “on the street”. Livability can be enhanced by civic planning in that a city
can be shaped or developed to encourage & promote active lifestyles or, barriers can be created
to inhibit them.
The City of St. Louis Park has actively maintained its existing sidewalks, and constructed new
ones, within the community in recognition of the fact that safe and convenient transportation
choices can 1) improve the health and well-being of its residents and, 2) decrease dependence on
automobiles for short trips.
Currently, there are approximately 90 miles of public sidewalks in the City. With the adoption
of the city-wide Sidewalk, Trail and Crossing Program in 2000, 7 miles of new sidewalk have
been installed over the last 3-4 years.
Public sidewalks often vary in age and in quality of condition. Sidewalk repair can be costly.
Accordingly, the City and its Public Works Department must exercise both discretion and
professional judgment in determining whether and when sidewalks need to be repaired. The City
expects that its agents, employees and city officials shall exercise discretion in identifying
conditions requiring repair, in the scheduling of repair, and in establishing priorities for repair.
PROGRAM PURPOSE
Sidewalks are installed to provide pedestrians with a safer alternative to walking in the street.
The purpose of the City’s program is to:
1) Provide an accessible network of sidewalks which connect neighborhoods and points of
interest, and
2) Maintain a reasonably level walking surface for pedestrians and other sidewalk users; and
3) Construct new sidewalks, where there is a community need identified, using City resources or
as requested by property owners, at their cost
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 6
PROGRAM GOAL
The goal of the City’s program is to continuously maintain the City’s sidewalk infrastructure
system in a safe and fiscally responsible manner. To accomplish this, the Public Works
Department shall program and implement cost-effective maintenance strategies in order to
provide a reasonable walking surface for pedestrians and other sidewalk users while operating
within available financial resources.
BACKGROUND
The City’s sidewalk network consists of approximately 90 miles of paved sidewalks. All of
these sidewalks are constructed of concrete. Sidewalks can be divided into two categories:
community sidewalks and neighborhood sidewalks. Each of these is defined below.
Community Sidewalks are those of general public interest and create a network to major points
of interest such as schools, shopping areas, and places of worship. Installation and maintenance
of these sidewalks are a City responsibility at City cost. Snow removal on these walks is the
responsibility of the City to a standard that meets at least minimum City Ordinance requirements.
Approximately 42 miles of sidewalk (47%) are designated as community walks.
Neighborhood Sidewalks are those of localized public interest and use. They provide
accessibility for pedestrians within the immediate area. By ordinance, repairs to these sidewalks
are the responsibility of the adjacent property owner at their cost. However, in recent years, the
City has undertaken the responsibility of evaluating and repairing these sidewalks at City cost.
This was done in order to achieve a higher level of uniformity in construction and as a
convenience to property owners. Snow removal on these walks is the responsibility of the
adjacent property owner to a standard that meets City Ordinance requirements or better.
Approximately 48 miles of sidewalk (53%) are designated as neighborhood walks.
The majority of sidewalks in St. Louis Park were constructed at the time of adjacent
development, especially in the residential areas of the City. Those areas which were developed
last, and don’t follow the typical grid pattern, were built with few or no sidewalks. In some areas
it appears that residents were given the option of installing sidewalks in front of their homes.
Therefore, gaps are apparent on some blocks where all but a few properties may have sidewalk.
City-wide Sidewalk, Trail, Bikeway and Crossing Program
Recognizing the need to make adequate facilities available for walking and biking, the City
Council adopted a City-wide Sidewalk, Trail, Bikeway and Crossing Program in July, 2000.
This plan identified points of interest within the community and established a network of
community sidewalks, trails, signed bikeways, and improved intersection crossings to connect
them. More than seven (7) miles of community sidewalk were constructed with this program.
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 7
PROGRAM ELEMENTS
The following items comprise the steps that shall be taken in order to deliver the program’s
objectives.
INVENTORY
In 2001, the Engineering Division completed an inventory of all sidewalk segments. This
information was gathered manually, in the field, using the attached Sidewalk Inventory Form.
Information such as length, width, number of pedestrian ramps, etc. was gathered. This data was
then entered into an electronic database using the segment ID number which corresponds to the
street ID number.
INSPECTION
The City sidewalk network shall be inspected and areas of repair identified on an annual basis.
Areas where cracks or faults are greater than ¾ inches will be given higher priority for repair.
Throughout the year, citizens or City employees may become aware of sidewalks that are in need
of repair or maintenance. To facilitate communication and accurate record-keeping, the Public
Works Operations Superintendent shall receive and document all sidewalk reports using the
Sidewalk Complaint Reporting Form. A process for evaluating these areas is outlined in the
Sidewalk Complaint Reporting Process.
PROJECT IDENTIFICATION AND SELECTION
The City does not have unlimited employee or financial resources and cannot reasonably
maintain all sidewalks needing repair within any set time frame. Accordingly, the City must
exercise both discretion and professional judgment in determining whether and when sidewalks
need to be repaired.
The following elements shall be used to assist in ranking equivalent sidewalk segments needing
repair:
§ The nature and severity of the condition needing replacement or repair
§ The City’s budget for replacement or repair of sidewalks
§ Public safety
§ Proximity of sidewalk identified as needing replacement or repair to other sidewalks also
needing replacement or repair
§ Sidewalk location and amount of pedestrian traffic
§ Availability of employees, equipment, and other resources for sidewalk replacement or
repair
§ History of prior accidents or complaints
§ Schedules of independent contractors and work necessary to prepare bid specifications if
work is to be performed by independent contractors
§ Schedule of future projects
Staff shall determine the sidewalk segments in need of repair according to the above-listed
criteria and develop a project repair list. This list is subject to modification based both on
sidewalk conditions and the availability of resources. Sidewalk shall be replaced only where
repair strategies (i.e. mudjacking or planing) are determined to be ineffective.
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 8
CONSTRUCTION
Once a prioritized list of sidewalks to repair has been established that meets the budgetary
limitations of the City, the Director of Public Works or his designee, shall solicit bids and issue a
contract for this work.
If contract costs are estimated to exceed the budgeted amount, lowest priority segments shall be
removed from the project until the contract estimate is in line with the budget. If contract costs
are estimated to be less than the budgeted amount, additional segments, based on the prioritized
ranking, may be added to the contract. In all cases, City staff shall add or remove segments to
the project, based upon the prioritized list, in order to assure that final contract costs do not
exceed budgeted amounts.
The selected segments shall be combined or divided into various projects based upon staff’s
determination of project scope, complexity, etc. Projects shall be coordinated to ensure that
disruption is minimized to the extent possible. Repairs shall be completed by a qualified
contractor according to the specifications prepared by the City. Disturbed areas surrounding the
repaired areas shall be restored using black dirt and grass seed.
Historically, the City has repaired all sidewalks having crask or settlement greater than ¾ inches
by removing the cracked, heaved, or broken panels and replacing them. In order to achieve a
relatively smooth surface, adjacent panels may also need to be removed and replaced. Other
methods, such as mudjacking to raise sunken panels or grinding edges to remove tripping
hazards should be investigated and implemented where possible.
OTHER CONSIDERATIONS
TREES
Urban trees are a key to the environmental health of a community. The City and its residents
place a high value on trees for contributing to the quality of life. The most common reason for
raised or heaved sidewalks is due to roots from trees in the boulevard or on private property. To
prevent tree damage and disease, care must be taken when cutting or removing tree roots. When
working with or around trees on private property, the City must seek permission or a waiver
from a landowner before doing any work on his or her property.
To prevent damage to trees, City specifications include language specifying the methods by
which roots should be trimmed. Sidewalk placement and jointing of concrete can help to
minimize future repairs. Where appropriate, the City shall require the contractor to use tree
fungicide protection on cut roots and root barrier products to limit further root intrusion.
Given the limited space available in many boulevards, the Engineering staff with assistance from
the City Forester, may recommend the removal of trees if replacement of the sidewalk and the
necessary amount of root removal compromises the integrity of the tree. Where trees are
removed, these areas shall be prioritized for installation of replacement trees.
DRIVEWAYS & APRONS
If sidewalk panels running through a driveway are included in the project repair list, the City
shall be responsible for their repair. In some cases, it may be necessary to replace the driveway
apron and/or a portion of a driveway. Such driveways shall be repaired by the City only to the
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 9
extent necessary to repair the sidewalk. Otherwise, broken, cracked or heaved driveway aprons
that do not impact pedestrian traffic are the responsibility of the property owner to repair or
replace.
RIGHT-OF-WAY ENCROACHMENTS
In keeping with the City’s existing practice, removal and relocation of right-of-way
encroachments, i.e. fences, shrubs, sprinkler systems, invisible fences, etc. shall be completed
by, and at the expense of, the adjacent property owner.
PROGRAM PROCEDURES
The attached procedure shall be used annually to evaluate, prioritize and repair sidewalk
segments. A typical timeline follows:
Task/Step
Responsible
Party
Time of Year
Conduct annual inspection of system including
complaints filed in previous years
Operations July-August
Enter inspections into Sidewalk database; compile a
list of priority segments
Administratio
n
By Oct. 1
Prioritize segments and determine extent of repair;
compile & prioritize repair list
Engineering By Dec. 1
Prepare specifications, maps, contract, etc. & solicit
bids
Engineering By Jan. 1
Deliver/mail notice of proposed project to adjacent
property owners; include information on property
owner responsibility for right-of-way encroachment
issues
Engineering 1 month prior
to
construction
Inspect project construction and administer contract Engineering May-June
Deliver/mail notice to adjacent property owners
regarding maintenance of restored areas
Engineering After
restoration
Update sidewalk inventory & complaint list Operations July
SNOW AND ICE REMOVAL
Community sidewalks shall be plowed of snow by City forces to a standard consistent with City
ordinance. Adjacent property owners, including other public entities shall be responsible for
removing snow and ice from neighborhood sidewalks that abut their property (§ Ordinance 12-
34).
PEDESTRIAN RAMPS
Pedestrian ramps shall be provided at all corners where sidewalks or trails meet the adjacent
street. Ramps shall be constructed in accordance with American’s with Disabilities Act
Guidelines. A sample plate (Mn/DOT 7036F) is provided.
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 10
SIDEWALK REPAIR OR CONSTRUCTION BY OTHERS
In some instances, private property owners may wish to make repairs to or replace the sidewalk
adjacent to their property. This may be due to a low priority ranking by the city. In these cases,
the property owner will be responsible for all costs. The property owner, or the contractor doing
the work, is responsible for obtaining a permit from the city prior to undertaking repairs or
replacement. Sidewalk repair shall conform to the standards established by the City.
In areas where no sidewalk currently exists, sidewalk shall be installed in concurrence with
development of a site (§ Ordinance 36-77). This construction shall be at the developer’s expense
and in accordance with City standards. In areas where community walks are adjacent to a
redevelopment site, existing or new sidewalks shall be constructed to at least six (6) feet in width
with a seven (7) foot-wide boulevard unless a lesser standard is approved by the Director of
Public Works.
REQUESTS FOR CONSTRUCTION OF NEW SIDEWALKS
Periodically, the City may designate additional community walks to be built, as a part of the
City’s Sidewalk, Trail and Bikeway plan. These segments would be constructed and maintained
by the City at it’s expense.
Property owners may petition to have new sidewalks installed where none currently exist. If the
new walks are not identified and approved by the City Council as community walks, all costs for
design and construction of the new walk will be assessed to the adjacent property owners in
accordance with the City’s Special Assessment Policy.
PROJECT RECORDS
All documents relating to sidewalk repair shall be kept for seven (7) years or in accordance with
the City’s Records Retention Program. This includes but is not limited to: Sidewalk Complaint
Forms, Annual Inspection Forms, and random repair project documents. All records shall be
maintained at City Hall in a central location.
COMMUNICATION & OUTREACH
Once the City has established a repair list, but prior to the start of work, City staff shall mail or
deliver a notification letter to the adjacent property owners informing them about the project and
the anticipated timeline for completion. A sample Notice is attached.
After completion of the project, adjacent property owners shall receive a second notice from the
City informing them that the work has been completed and requesting that they assist the City by
watering the newly seeded areas adjacent to the walk. A sample Notice is attached.
Informational pieces on the project may also be prepared for the Park Perspective or the City’s
web page.
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 11
COSTS AND FUNDING
Original and Replacement Cost
The original cost to install the existing system is unknown except for the segments recently
constructed under the Sidewalk, Trail, Bikeway and Crossing program. The cost for these walks
averaged $305,000 per mile. The replacement cost of the existing system is estimated to be
$24.8M, (90 miles x $250,000 per mile = $24,750,000).
Annual Funding
$85,000 is currently budgeted annually within the Public Works Operations budget for repair of
sidewalks. It is anticipated that this will meet the needs of the system for several years.
However, funding levels should be analyzed and modified if necessary at least every five years.
Funding for this program will be included annually in the Public Works Operations budget. No
assessments to adjacent properties are proposed for maintenance of the community system or the
repair of the entire system.
OTHER AGENCY INVOLVEMENT
Sidewalks located on or adjacent to County or Minnesota Department of Transportation facilities
are often the maintenance responsibility of the City. This is documented in various agreements
between the City and the County or Mn/DOT. These sidewalks should be considered a part of
the City’s system for the purposes of inspection, maintenance, and snow removal.
VENDOR INFORMATION
Recent contractors for the construction of new sidewalk and the repair of existing are listed below:
Construction Contact Information
Standard Sidewalk, Inc. Jon Doerr, 651/257-9525
O’Malley Construction, Inc. Laurie O’Malley, 507/357-4557
Thomas and Sons Construction, Inc. Steve Thomas, 763/428-2229
Maintenance
Ron Kassa Construction Ron Kassa, 651/461-3715
Ti-Zack Concrete, Inc. 507/357-6463
BCG, Inc. Chris James, 612/803-1867
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 12
A-3
Public Works Sidewalk Complaint
Reporting Process
Updated: 3/28/05
1. Public Works Administrative staff receives complaint (in person, via telephone or e-mail)
2. Public Works Administrative staff completes Sidewalk Complaint Form (attached) and sends
to Public Works Operations Field Supervisor
3. Operations Field Supervisor inspects area
4. Operations staff will determine if a temporary bituminous patch should be installed;
Operations Field Supervisor notifies resident of inspection results and informs them that area
will be re-evaluated during the next City-wide inspection
5. Operations Field Supervisor completes Sidewalk Complaint Form
6. Operations Field Supervisor creates an on-going list of all sidewalk complaints & maintains a
file of complaint forms
7. Operations Field Supervisor reviews complaint locations as a part of the annual City-wide
inspection
8. Operations Field Supervisor provides a list of all sidewalks which are rated as priority repair
areas
9. Engineering Technician prepares a project repair list and manages a contract for repair
10. Engineering Technician & Operations Field Supervisor cross-check the City-wide list against
the complaint list and remove repaired or replaced complaint areas from the Complaint list;
note “complete” on Sidewalk Complaint Form
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 13
A-4
Public Works Sidewalk Complaint Reporting Form
Date:
Name/Address/Phone Number of Reporting Party:
Address/Location of Complaint:
Incident Involved? Yes No
Date of Incident:
Concern:
Information Taken By:
Inspection
Inspector:
Inspection Date:
Area Conditions & Observations:
Immediate, temporary repair needed? Yes No
Date of followup contact with reporting party:
Repair date/action taken:
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 14
A-6
SSSAAAMMMPPPLLLEEE
[[Date]]
RE: 20XX Annual Sidewalk Maintenance, City Project No. 20XX-00XX
Dear Resident/Property Owner:
The City Council awarded the above-referenced project to [[Contractor]] for repair of a sidewalk
adjacent to your property. The contractor has informed the City that they will begin construction
the week of [[Date]] in the [[Area]]. Other sidewalk segments will begin during the following
weeks. The majority of work is expected to be completed by the end of [[Date]]. Utility
locations will take place in advance of sidewalk construction. More information about what you
can expect during construction can be found on the backside of this letter.
During construction, please try to avoid parking near the construction areas as the contractor
needs room to safely maneuver their equipment while they are building the new walk. The
Police Department has been notified of this project.
If you have questions related to the project, please contact me at (952) 924-2XXX. The City
appreciates your cooperation and patience during the construction period. We look forward to
working with you towards the successful completion of this project.
Sincerely,
[[Name]]
Project Inspector
c: Mayor and City Council
City Manager
Director of Public Works
City Engineer
Police Department
-OVER-
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 15
Construction Notes
The City hopes that the inconvenience to you during the construction period will be minor.
However, you can expect to encounter the following:
• For some, your sidewalk may be closed for approximately 10-12 days to allow the contractor
to remove and replace the sidewalk and/or curb and gutter. After the concrete is poured, it
must cure for a period of 7 days before use. The area to be repaired is marked by white dots
on sidewalks or curbs. The area will be marked with construction tape or cones when it is
closed off. The Project Inspector or the Contractor will notify you when your driveway will
be closed so that you can move vehicles or other items out of your garage.
• Concentration of heavy equipment, noise, and dust will occur during construction. Although
the contractor will try to minimize noise and dust, please realize that these are typical of any
construction project. The Contractor’s working hours are limited to 7:00 a.m. to 7:00 p.m.
Monday through Friday, and 9:00 a.m. to 7:00 p.m. on weekends and holidays.
• Please have your garbage, recycling, and yard waste set out by 7:00 a.m. as close to the usual
place of pickup as possible. Waste Management will attempt to arrange their pickups before
construction work begins for the day.
The City would appreciate your assistance with the following:
• Remove all shrubs, flowers, paving stones, or sprinkler systems adjacent to the construction
area as soon as possible. The Contractor is not responsible for damage to items left in the
right-of-way.
• Do not drive vehicles or bikes over freshly poured sidewalk or curb and gutters.
• Avoid parking near the construction area during the times when workers are present.
• Observe posted warning signs.
• Keep children and pets out of the construction area and away from construction equipment,
even when it is parked.
• Assist the contractor by watering the seed after installation. Watering the seed during the
warm summer months will help it to take hold and grow.
[[Name]] will be the project inspector for the City and can normally be reached at the job site. If
you have questions or concerns related to the project, please contact [[Name]] at (952) 924-
2XXX.
St. Louis Park City Council Meeting
040405 - 4g - Sidewalk Management Program
Page 16
A-7
SSSAAAMMMPPPLLLEEE
[[Date]]
RE: City Project No. xx-xx, 20XX Sidewalk Repair Project
Dear Resident:
During the past month or so, the City of St. Louis Park replaced some sidewalk
panels adjacent to your property. The disturbed area around the panels was
restored using topsoil and grass seed. The City would appreciate your assistance in
helping to establish the grass seed by watering it frequently. The City will not be
responsible for watering the seed or on-going maintenance of these areas.
We thank you for your patience during the construction period. Should you have
any questions concerning this project, feel free to contact the City Inspector at
952/924-2XXX.
Sincerely,
[[Name]]
City Engineer
St. Louis Park City Council Meeting
040405 - 4h - Permit Parking 3212 Dakota TS 595
Page 1
4h. Traffic Study No. 595: Motion to adopt the attached resolution authorizing
installation of permit parking in front of 3212 Dakota Avenue South.
Background: The City has received a request from Ms. Esther Mundinger of 3212 Dakota
Avenue South to restrict on-street parking in front of her house. Ms. Mundinger has limited
mobility and is eligible for a disabled persons parking permit. Although Ms. Mundinger does not
drive, she needs accessible parking for Metro Mobility to use their lift when picking her up and
dropping her off. Due to other on street parking which occurs on her street, Ms. Mundinger has
requested the City install permit parking in front of her home. Ms. Mundinger has spoken with
her neighbors to try to provide on street parking in front of her house, but her attempts have been
unsuccessful.
Staff has discussed this request with Ms. Mundinger. Installation of handicapped parking signs
is not feasible, since the parking stall design requirements cannot be met on this local street.
However, the City’s Traffic Policy and past practice do allow for permit parking in this situation.
It has been the City’s practice to use permit parking, which can then be removed when the
individual needing the access no longer resides there or no longer needs the access. In this case,
Ms. Mundinger requires the parking restrictions.
Staff considers the resident’s request to be valid and supports the installation of permit parking
for handicap access at 3212 Dakota Avenue South. This recommendation is based on the
following:
1. The resident of the household has limited mobility and is eligible for a disabled
person’s parking permit.
2. Conflicting parking tendencies with neighbors will be eliminated.
Recommendation: Staff recommends adopting the attached resolution authorizing installation
of permit parking restrictions as described.
Attachments: Map (supplement)
Resolution
Prepared by: Laura Adler, Engineering Program Coordinator
Maria Hagen, City Engineer
Reviewed by: Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
040405 - 4h - Permit Parking 3212 Dakota TS 595
Page 2
RESOLUTION NO. 05-056
RESOLUTION AUTHORIZING INSTALLATION OF PERMIT
PARKING IN FRONT OF 3212 DAKOTA AVENUE SOUTH
TRAFFIC STUDY NO. 595
BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota that it
is in the best interest of the City to establish a parking restriction based upon permit issuance in
front of 3212 Dakota Avenue South.
BE IT FURTHER RESOLVED that parking shall not be permitted at any time unless
the vehicle prominently displays a City-issued parking permit on the left rear windshield.
Emergency vehicles, governmental vehicles and commercial vehicles parked at curbside while
work is conducted are exempt from these restrictions.
BE IT FURTHER RESOLVED that the parking restriction enacted herein shall remain
in effect until the resident no longer needs the restriction or has moved.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that the Director of Public Works is hereby authorized to install the following
controls:
1. Permit parking at 3212 Dakota Avenue South
Reviewed for Administration: Adopted by the City Council April 4, 2005
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
040405 - 4i - 2005 Equipment Replacement Update
Page 1
4i. Motion to adopt the attached resolution accepting this report, approving
specifications, and authorizing advertisements for bids for additions to year 2005
major equipment purchases
Background: At the City Council Meeting on October 4, 2004, Council adopted the attached
resolution accepting the 2005 Equipment Replacement List. In developing the list, Public Works
staff met with each equipment-using department to discuss fleet management as well as short
term and long term planned replacements. From these discussions, Public Works created the
planned replacement list for 2005 (attached). The final list for 2005 contained 31 units estimated
to cost (gross) $983,696.
Discussion: The impacts of planned replacements are not always fully understood, resulting in
the out-of-cycle replacement of associated equipment. Occasionally, operational or budgetary
changes impact the planned replacement schedule. This year, three changes are required to the
previously-approved 2005 Equipment Replacement List.
- Change #1: ½-Ton Pick-Up Truck – Public Works Equipment Division has developed a
trial annual turnover program where specific vehicles are turned over annually in the attempt to
minimize capital costs and maintenance expenses. Public Works believes that vehicles
purchased on State contracts can be sold after a year and have most of their capitalized costs
recovered. This program is best suited for vehicles with the least amount of setup costs (setups
increase capital costs without necessarily increasing salvage value). In addition to recovering
capital costs, turning over vehicles on an annual basis will also cause maintenance costs to drop
substantially since the vehicle will always be under warranty. The requested ½-ton pick-up will
replace Unit #0413, which will be the first vehicle sold under this trial program. As additional
sales information is gathered from these annual turnovers, the program may be expanded or
canceled.
- Change #2: Video Camera Inspection Van – Public Works Utilities Division will be
changing their sewer maintenance practice. Past practice required the cleaning of all sewer lines
on a 3-year cycle. New video camera inspection technology has brought a more efficient and
affordable alternative to cleaning all sewer lines on a recurring basis. Purchasing a video camera
inspection van would enable the Utilities Division to inspect all lines, but clean only those lines
that have become partially or completely blocked. The video camera inspection van will replace
the old hydraulic rodder truck (Unit #8329). Replacement of the rodder truck has been on hold
while management has researched the most cost-effective video camera inspection equipment
and vehicle for the City.
- Change #3: All-Wheel-Steer Utility Vehicle – Currently, the city uses three articulated
narrow-line tractors to clean City sidewalks. PW Operations has identified a need to add a fourth
sidewalk route to meet City Ordinance requirements during heavy snowfalls. Operations
management has been researching the latest technology with regard to sidewalk snow removal.
Manufactures have developed a four-wheel-steer utility vehicle that not only does an exceptional
job clearing sidewalks, but also provides the year-round utility and functionality of a skid-steer.
This equipment item will be purchased as a cost-share between Public Works Operations and
Park Maintenance. This item will be an addition to the City fleet.
St. Louis Park City Council Meeting
040405 - 4i - 2005 Equipment Replacement Update
Page 2
Recommendation: Approve the purchase of a new ½-ton pick-up truck (replacing Unit 0413 on
a trial annual turn-over), a video camera inspection van (replacing the rodder truck, Unit #8329),
and an all-wheel-steer utility vehicle (increasing the side-walk snow removal fleet by one).
Attachments:
Resolution for Additions to Year 2005 Major Equipment Replacement
2005 Equipment Purchase Spreadsheet
Revised 2005 Equipment Purchase Spreadsheet
Prepared by: Mark Hanson, Operations Superintendent
Reviewed by: Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
040405 - 4i - 2005 Equipment Replacement Update
Page 3
RESOLUTION NO. 05-_____
RESOLUTION ACCEPTING REPORT, APPROVING SPECIFICATIONS,
AND AUTHORIZING ADVERTISEMENTS FOR BIDS FOR ADDITIONS
TO YEAR 2005 MAJOR EQUIPMENT PURCHASES
WHEREAS, the City Council of the City of St. Louis Park, Minnesota has received a revised
report from the Director of Public Works related to major equipment scheduled for replacement during
year 2005,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park,
Minnesota, that:
1. The report regarding additions to the year 2005 equipment replacement program is hereby accepted.
2. The following two (2) pieces of equipment costing close to or more than $50,000 are authorized for
replacement or addition during year 2005:
Old Vehicle
Unit No.
New Vehicle Description
Estimated Cost
N/A ALL-WHEEL STEER UTILITY VEHICLE $48,108
8329 VIDEO CAMERA INSPECTION VAN $130,000
3. The Director of Public Works is further authorized to acquire the equipment listed above as allowed
by Statute, Charter, or Ordinance through the following methods: by bid, by purchase from State of
Minnesota Contract, Hennepin County Contract, or by quotations.
4. The necessary specifications for the equipment listed above as prepared under the direction of the
Director of Public Works are approved.
5. When necessary, the City Clerk shall prepare and cause to be inserted at least two weeks in the
official newspaper and in the Construction Bulletin advertisements for bids for said equipment listed
above under said specifications. Advertisements shall appear not less than twenty-one (21) days prior
to the date and time bids will be received by the City Clerk, and that no bids will be considered unless
sealed and filed with the City Clerk and accompanied by a cashier’s check, bid bond, or certified
check payable to the City for five (5) percent of the amount of the bid.
6. Bids received for the equipment listed above shall be tabulated by the Director of Public Works who
shall report his tabulation and recommendation to the City Council.
Reviewed for Administration: Adopted by the City Council April 4, 2005
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
040405 - 4i - 2005 Equipment Replacement Update
Page 4
No.
Old
Unit
No.Old Description
Rpl.
Cycle Age Primary Department New Vehicle Description
Est. Cost
2005
1 0301 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS 25,235
2 0302 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS 25,235
3 0303 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS 25,235
4 0305 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS 25,235
5 8162 COMMUNICATIONS VEHICLE 10 24 POLICE DEPT COMMUNICATIONS VEHICLE 158,620 *
6 9717 TRUCK,1/4T,4X4 SPORT-UTL 8 8 POLICE DEPT TRUCK,1/4T,4X4 SPORT-UTL 30,175
7 9424 TRUCK,1/4T,4X4 SPORT-UTL 8 11 FIRE TRUCK,1/2T,4X4 SPORT-UTL 33,475
8 9417 SEDAN, FULL SIZE 8 11 FIRE TRUCK,1/2T,4X4 SPORT-UTL 33,475
9 9229 MOWERS, WALK BEHIND 10 13 PARK MAINTENANCE MOWER, VERSATILE RIDING 36,300
10 9522 MOWER, GROUNDMASTER 72"10 10 PARK MAINTENANCE MOWER, GROUNDMASTER 72"15,193
11 9707 TRUCK,3/4T,4X4 8 8 PARK MAINTENANCE TRUCK,3/4T,4X4 22,918
12 9512 TRUCK,3/4T,2X4 8 10 PARK MAINTENANCE TRUCK,3/4T,2X4 UTILITY 22,918
13 8513T TRAILER 20 20 PARK MAINTENANCE TRAILER 6,695
14 8366 SWEEPER, TURF 8 22 PARK MAINTENANCE SWEEPER, TURF 11,073
15 8840 TRUCK, 50' AERIAL BUCKET 20 17 PARK MAINTENANCE GARBAGE TRUCK 68,000 *
16 417 SKID-STEER LOADER 1 1 PARK MAINTENANCE SKID-STEER LOADER 2,369
17 9507 SEDAN, MID-SIZE (TAURUS)8 10 INSPECTIONS SEDAN, MID-SIZE (TAURUS)16,635
18 9713 SEDAN, MID-SIZE (TAURUS)8 8 POOL SEDAN, MID-SIZE (TAURUS)16,635
19 8943 TRUCK SINGLE DUMP 15 16 POOL TRUCK SINGLE DUMP 108,150 *
20 9430 VAN, CARGO/CLUB 10 11 ENGINEERING VAN, CARGO/CLUB 24,442
21 9428 VAN, CARGO/CLUB 10 11 FACILITIES MAINTENANCE VAN, CARGO/CLUB 24,442
22 9607 TRUCK, 2-TON SUPER DUTY 10 9 SANITARY SEWER TRUCK, 2-TON SUPER DUTY 56,758 *
23 9516 TRUCK, 1-TON, 2X4 8 10 WATER DEPT TRUCK, 1-TON, 4X4, UTILITY 25,750
24 9515 TRUCK, 1-TON, 2X4 10 10 WATER DEPT TRUCK, 1-TON, 2X4, UTILITY 25,750
25 8943UB PLOW,UNDERBODY 15 16 OPERATIONS WING PLOW 6,901
26 130.19 SANDER, TAILGATE 15 16 OPERATIONS SPIN SPANDER 2,987
27 89143 FRONT PLOW 15 16 OPERATIONS FRONT PLOW 6,896
28 422 SKID-STEER LOADER 1 1 OPERATIONS SKID-STEER LOADER 2,369
29 9712 SWEEPER, SELF-PROPELLED 8 8 OPERATIONS SWEEPER, SELF-PROPELLED 116,700 *
30 N/A N/A 10 N/A OPERATIONS FRONT PLOW (P/U - 9707 Repl)3,565
31 N/A N/A 10 N/A WATER DEPT FRONT PLOW (P/U - 9516 Repl)3,565
Total
Notes: * For units estimated near or over $50,000, Council will be requested to authorize purchase
983,696$
2005 Equipment Purchases
St. Louis Park City Council Meeting
040405 - 4i - 2005 Equipment Replacement Update
Page 5
No.
Old
Unit
No.Old Description
Rpl.
Cycle Age Primary Department New Vehicle Description
Est. Cost
2005
1 0301 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS 25,235
2 0302 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS 25,235
3 0303 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS 25,235
4 0305 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS 25,235
5 8162 COMMUNICATIONS VEHICLE 10 24 POLICE DEPT COMMUNICATIONS VEHICLE 158,620
6 9717 TRUCK,1/4T,4X4 SPORT-UTL 8 8 POLICE DEPT TRUCK,1/4T,4X4 SPORT-UTL 30,175
7 9424 TRUCK,1/4T,4X4 SPORT-UTL 8 11 FIRE TRUCK,1/2T,4X4 SPORT-UTL 33,475
8 9417 SEDAN, FULL SIZE 8 11 FIRE TRUCK,1/2T,4X4 SPORT-UTL 33,475
9 9229 MOWERS, WALK BEHIND 10 13 PARK MAINTENANCE MOWER, VERSATILE RIDING 36,300
10 9522 MOWER, GROUNDMASTER 72"10 10 PARK MAINTENANCE MOWER, GROUNDMASTER 72"15,193
11 9707 TRUCK,3/4T,4X4 8 8 PARK MAINTENANCE TRUCK,3/4T,4X4 22,918
12 9512 TRUCK,3/4T,2X4 8 10 PARK MAINTENANCE TRUCK,3/4T,2X4 UTILITY 22,918
13 8513T TRAILER 20 20 PARK MAINTENANCE TRAILER 6,695
14 8366 SWEEPER, TURF 8 22 PARK MAINTENANCE SWEEPER, TURF 11,073
15 8840 TRUCK, 50' AERIAL BUCKET 20 17 PARK MAINTENANCE GARBAGE TRUCK 68,000
16 417 SKID-STEER LOADER 1 1 PARK MAINTENANCE SKID-STEER LOADER 2,369
17 9507 SEDAN, MID-SIZE (TAURUS)8 10 INSPECTIONS SEDAN, MID-SIZE (TAURUS)16,635
18 9713 SEDAN, MID-SIZE (TAURUS)8 8 POOL SEDAN, MID-SIZE (TAURUS)16,635
19 8943 TRUCK SINGLE DUMP 15 16 POOL TRUCK SINGLE DUMP 108,150
20 9430 VAN, CARGO/CLUB 10 11 ENGINEERING VAN, CARGO/CLUB 24,442
21 9428 VAN, CARGO/CLUB 10 11 FACILITIES MAINTENANCE VAN, CARGO/CLUB 24,442
22 9607 TRUCK, 2-TON SUPER DUTY 10 9 SANITARY SEWER TRUCK, 2-TON SUPER DUTY 56,758
23 9516 TRUCK, 1-TON, 2X4 8 10 WATER DEPT TRUCK, 1-TON, 4X4, UTILITY 25,750
24 9515 TRUCK, 1-TON, 2X4 10 10 WATER DEPT TRUCK, 1-TON, 2X4, UTILITY 25,750
25 8943UB PLOW,UNDERBODY 15 16 OPERATIONS WING PLOW 6,901
26 130.19 SANDER, TAILGATE 15 16 OPERATIONS SPIN SPANDER 2,987
27 89143 FRONT PLOW 15 16 OPERATIONS FRONT PLOW 6,896
28 422 SKID-STEER LOADER 1 1 OPERATIONS SKID-STEER LOADER 2,369
29 9712 SWEEPER, SELF-PROPELLED 8 8 OPERATIONS SWEEPER, SELF-PROPELLED 116,700
30 N/A N/A 10 N/A OPERATIONS FRONT PLOW (P/U - 9707 Repl)3,565
31 N/A N/A 10 N/A WATER DEPT FRONT PLOW (P/U - 9516 Repl)3,565
32 0413 TRUCK, 1/2T, 2X4 10 1 FACILITIES MAINTENANCE TRUCK, 1/2T, 2X4 26,274
33 8329 TRUCK, RODDER 10 22 SANITARY SEWER TRUCK, VIDEO-CAMERA INSP.130,000
34 N/A N/A 8 N/A OPERATIONS ALL-WHEEL STEER UTIL. VEH.48,108
Total
Notes: * For units estimated near or over $50,000, Council will be requested to authorize purchase
1,188,078$
Revised 2005 Equipment Purchases
St. Louis Park City Council Meeting
040405 - 4j - Agmt Hwy 7 Wooddale - SRF Engineering
Page 1
4j. Motion to approve a contract with SRF Consulting Group, Inc. for Professional
Engineering Services related to the design of the south frontage road relocation at
Trunk Highway 7 and Wooddale Avenue.
Background: At the October 11, 2004 Council Study Session, the City Council reviewed
preliminary plans for roadway improvements at the intersection of Trunk Highway 7 (TH 7) and
Wooddale Avenue. Staff presented plans that would relocate the south frontage road at this
intersection. Currently, the south frontage road meets with Wooddale Avenue about 40 feet south of
the TH 7. This frontage road is not a City street but is under the jurisdiction of Mn/DOT.
Preliminary plans have been developed that would relocate the frontage road intersection about 250
feet south of TH 7, placing it adjacent to the nearby railroad corridor. By moving the frontage road
intersection further away from Highway 7, vehicle conflicts are reduced thereby improving traffic
operations at both the Highway 7 and frontage road intersections with Wooddale Avenue.
As directed last October, staff has continued with the project development to relocate the south
frontage at Wooddale Avenue and Highway 7. The next stage of project development is to take the
concept plan of the separated frontage road and bring it into a preliminary design phase. To begin
this work, staff hired SRF Consultant Group to perform topographic and right-of-way mapping of the
project area. The mapping provides the necessary information to finalize a new alignment of the
south frontage road and determine the right-of-way limits of the project. The work requested of SRF
was approved in a contract not to exceed $28,634. Payment to the consultant is now nearing the
limits of this contract.
At the March 28, 2005 Council Study Session the City Council was given an update on the project
development for the frontage road relocation. Staff reviewed issues related to preliminary design,
right-of-way impacts, funding and project timing. The City Council indicated to staff that it would
like to move ahead with the design work. The scheduled construction of the project is unknown at
this time. Staff will continue to seek funding opportunities with the Minnesota Department of
Transportation.
Staff has requested a proposal from SRF for the necessary work to complete preliminary design, final
design, preparation of construction plans and assistance in right-of-way acquisition. SRF has
submitted a proposal in the amount of $85,100. The services provided include: Data Collection,
Update Preliminary Layout, Final Design Plans, Turnkey Right of Way Services, Specifications and
Contract Documents, Permits, and Bidding Administration. An additional expense anticipated by
staff and not included in this contract will be that required for independent appraisal services. In
their proposal, SRF has determined a new estimated construction cost of $475,000. This does not
include administration expenses. The funding source to pay for the SRF contract would come from
the EDA’s budget.
Recommendation: Motion to authorize the Mayor and City Manager to execute a contract with SRF
Consulting Group, Inc. for services related to the design of the south frontage road relocation at the
intersection of Trunk highway 7 and Wooddale Avenue in the amount of $85,100.
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Maria A. Hagen, City Engineer
Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
040405 - 4k - PRAC minutes 2-16-05
Page 1
1
OFFICIAL MINUTES
PARKS AND RECREATION ADVISORY COMMISSION
FEBRUARY 16, 2005 at 7 P.M.
WESTWOOD HILLS NATURE CENTER
MEMBERS PRESENT: George Foulkes, Steve Hallfin, Kirk Hawkinson, Richard Johnson,
Dana Strong, and Tom Worthington
MEMBERS ABSENT: Sarah Lindenberg and Bruce Cornwall
STAFF PRESENT: Rick Birno, Carrie Haslerud, Meg McMonigal, and Mark Oestreich
1. Call to order
Mr. Worthington, Chair, called the meeting to order at 7:08 p.m.
2. Adjustments to the agenda
None.
3. Approval of Minutes from December 15, 2004
Mr. Hawkinson moved to approve the minutes from the December 15, 2004 meeting, Mr.
Johnson seconded. The motion passed 6-0.
4. Approval of Notes from January 20, 2005 Youth Association Meeting
Mr. Hallfin moved to approve the notes from the January 20, 2005 Youth Association
Meeting, Mr. Hawkinson seconded. The motion passed 6-0.
5. New Business
A. 3270 Gorham Avenue (old AVR site) Park Dedication presented by Community
Development
Meg McMonigal, City of St. Louis Park Planning and Zoning Supervisor
introduced herself, along with John Klem and John Nathern from Mendota Homes
Inc. who discussed a plan design for a 75 unit condominium development at 3270
Gorham Avenue (former AVR site). There is a Municipal Code requiring park
dedication for all new subdivisions. The City may receive land or cash to fulfill
the requirement. Since there are already two City parks located close to the
project site, staff is recommending acceptance of cash (an estimated $129,379) in
lieu of land for dedication for parks and trails. The Commission was given an
overall vision of the condominium development which includes the installation of
sidewalks along all street frontages. Mr. Strong expressed some concern that
baseballs may be landing in the outdoor community area of the development and
also parking concerns with Park Tavern in close proximity. The nearby municipal
lot was mentioned as a possible alternative for parking. The developers discussed
St. Louis Park City Council Meeting
040405 - 4k - PRAC minutes 2-16-05
Page 2
2
plans for hiring a management company for the site to handle issues that may
arise.
Mr. Hallfin moved to recommend the City accept a cash payment in lieu of land.
Mr. Foulkes and Mr. Hawkinson seconded. The motion passed 6-0.
6. Old Business
A. Approve Park Reservation Permit Policy
Mr. Birno led a discussion regarding the Park Reservation Permit Policy and
changes/additions to the policy. Several items were discussed with special
attention given to the Code of Conduct addition with the Permit Policy. Mr.
Hallfin suggested moving forward and that if issues arise, they will be revisited. A
comment was made that at least the associations will know that the Parks and
Recreation Advisory Commission expect them to be accountable to their
participants.
Mr. Strong moved to approve the Park Reservation Permit Policy which includes
a recommendation that the Code of Conduct be implemented. Mr. Hallfin
seconded. Motion passed 6-0.
B. 2005 CIP Park Building Project Update
Mr. Birno showed a preliminary plan for Browndale Park. Mr. Hallfin initiated
some discussion regarding the location of the basketball court and baseball field.
Mr. Birno indicated that there will be another meeting with the neighborhood. Mr.
Hallfin expressed interest in moving paved areas and fields far away from the
sliding hill. Mr. Johnson inquired if the bathrooms can be accessed from outside
the building. Mr. Hallfin requested access to water for gardening. Mr. Birno
advised that the bathrooms would have access from both the outside and the
inside and there would be a water access for the gardens. Mr. Johnson inquired if
there were any cost figures on the project. Mr. Birno indicated that approximately
$737,000 has been budgeted in the CIP for the renovation of Nelson and
Browndale Park buildings.
Mr. Birno also discussed plans for the Nelson building. He advised that there will
be a meeting March 1st with the neighborhood. The building will be similar to the
Browndale building but since Nelson is primarily an athletic facility it will not
include a fireplace. A suggestion was made by Mr. Hawkinson to include a design
to allow for the addition of a fire place if deemed desirable in the future.
C. Off-Leash Dog Park Task Force Update
Mr. Strong stated that the Dog Park Task Force is made up of 15 to16 people. He
advised that Task Force members are objective and appear to be making progress.
In reviewing various sites they are investigating concerns that may arise such as:
safety, parking, traffic, noise, cleanliness, hours, and aesthetics.
The ideal site would have the following assets: one acre minimum in size, waste
disposal, double gate, 5 foot fence, 911 access, parking and street access, small
dog and large dog areas, and on-site bathrooms for owners.
St. Louis Park City Council Meeting
040405 - 4k - PRAC minutes 2-16-05
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3
The top five sites out of ten are as follows: Minnikahda Vista, SE corner of
Dakota, Cedar Knoll (behind Carlson field), “Iron Triangle” (under the railroad
bridge, two big plots near the bike trail, south of railroad), and Oak Hill (north of
picnic shelter). Each site has issues that need to be considered.
Mr. Worthington inquired about the area North of Cedar Manor. It was not listed
as a potential site in the materials prior to the Task Force meetings. Mr.
Hawkinson suggested a joint facility with other cities like Minnetonka and/or
Golden Valley.
Various other sites including the interim site near Bass Lake were eliminated from
the list for various reasons.
Mr. Worthington inquired if it is an issue to have small dog and large dog areas.
Mr. Strong indicated that the Task Force agrees it is not a big issue for most dog
owners. The next Dog Park Task Force meeting is March 16. Mr. Cornwall, Mr.
Strong and Mr. Hawkinson are on the committee.
7. Communications
A. Chair
Mr. Worthington distributed a list of excess City land. He has been involved with
a Task Force that was formed to make recommendations for the land parcels. The
Task Force took a bus tour for a visual of each land parcel. He mentioned that
there were differences of opinions among the committee members but he listed
the overall recommendations of the Task Force as to whether or not the City of St.
Louis Park should sell each parcel. In response to a question from Mr. Strong, Mr.
Worthington stated that the parcels do not have to be made buildable by the City
in order to sell them. Mr. Worthington also informed the Commission that all City
departments are in support of the land sale.
In response to a question from Mr. Worthington, the Commission discussed
possible ways the City could use the money from the sale of the land. The
Commissioners agreed with a recommendation by Mr. Strong to redirect the funds
back toward housing. Mr. Foulkes suggested low interest loans so the funds would
continue to be reimbursed. Allocating a portion of the funds to Parks and
Recreation capital improvements was another suggestion.
B. Commissioners
Mr. Johnson presented copies of a flyer advertising the Commissioner’s Twilight
Swim and Skate on August 6th. He indicated that plans are going well and
suggested a pre-event promo by some type of pre-sale of tickets to raise more
funds for the event. In addition, a free ticket will be given to any business that will
allow a poster in their place of business. Mr. Birno agreed to have the Parks and
Recreation Department create a pre-sale ticket design. Mr. Johnson will divide the
town into sections for the Commission to use for publicity.
The Commissioner’s breakfast is scheduled for May 19th.
A request was made to add the 5 k run discussion to next agenda.
St. Louis Park City Council Meeting
040405 - 4k - PRAC minutes 2-16-05
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4
C. Program Report
Mark Oestreich led a discussion focusing on 2004 and 2005 highlights at
Westwood Hills Nature Center. He stated that the nature center re-opened in June
although there is still work to be done including resurfacing the area in front of
building. The plan is to have one consistent solid concrete surface rather than
uneven decking and pavement. The outside of the building is also getting new
siding this spring.
He discussed how the nature center staff has been working with the school district
curriculum staff to keep Westwood’s programs aligned with the school
curriculum. Mr. Oestreich indicated that the School District sees Westwood as a
resource that it would like to continue to use, however, due to budget constraints
there is a possibility that the School District might not be able to fund as many
trips to Westwood in the future. In response to a question from Mr. Hawkinson,
Mr. Oestreich informed the Commission that there are a number of home school
groups that use Westwood on a regular basis.
Mr. Johnson inquired as to the success of marketing to other schools. Mr.
Oestreich advised that although the school numbers are slightly down there are
several schools, public and private, that consistently use Westwood. One of the
biggest supporters is Park Valley Catholic in which all grade levels regularly
attend Westwood programs. One publicity item that Mr. Oestreich would like for
Westwood is a site specific Web page. This item is still in the planning/process
stage.
Mr. Oestreich advised that the Summer Playground Naturalist will be adding two
new sights to the rotation this summer; Meadowbrook and Ainsworth. Westwood
will be running ten weeks of summer camps including a new Nature Theater Arts
Camp and Bike Adventure Camp.
Mr. Oestreich advised the Commission that the Audubon Society would like to
nominate Westwood as an Important Bird Education Area. If chosen, the
recognition will be awarded at the national level.
Mr. Oestreich advised the Commission that Mr. Johnson is constructing a new
display exhibit for Westwood’s program animals. Members thanked Mr.
Oestreich for his report.
D. Director’s Report
Mr. Birno distributed copies of a preliminary 2005 Residential Visioning Survey.
He stated that Ms. Walsh would like the Commission members to look it over and
add/strike where appropriate and return to her.
Mr. Birno presented 2005 volunteer Information which showed a breakdown of
volunteer hours in 2004. A grand total of 5,629 Park and Recreation volunteer
hours were worked in 2004.
Mr. Birno briefed the Commission on some of the summer Park and Recreation
plans which include a farmers market on Fridays in the Town Green area and the
Wednesday/Sunday evening summer concerts.
St. Louis Park City Council Meeting
040405 - 4k - PRAC minutes 2-16-05
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5
8. Adjournment
Moved by Richard Johnson and seconded by Steve Hallfin to adjourn. The motion passed
6-0. With no further business, the Commission adjourned at 9:45 p.m.
Minutes prepared and
respectfully submitted by,
Carrie Haslerud
Recording Secretary
St. Louis Park City Council Meeting
040405 - 4l - BOZA minutes 12-23-04
Page 1
Board of Zoning Appeals/December 23, 2004
Page 1 of 3
MINUTES OF DECEMBER 23, 2004
BOARD OF ZONING APPEALS
CITY OF ST. LOUIS PARK
The St. Louis Park Board of Zoning Appeals Committee conducted a regular meeting on
Thursday, December 23, 2004, at St. Louis Park City Hall, 5005 Minnetonka Boulevard,
St. Louis Park, Minnesota.
Members Present: Chair Susan Bloyer
Vice Chair Ryan Burt
Commissioner James Gainsley
Commissioner Paul Roberts
Members Absent: Commissioner Paul Roberts
Staff Present: Gary Morrison, Assistant Zoning Administrator
Tara Olson, Community Development Secretary
1. CALL TO ORDER – ROLL CALL
Chair Bloyer called the regular meeting to order at 7:08 p.m.
2. APPROVE BOARD OF ZONING APPEALS COMMITTEE MINUTES
Motion by Commissioner Gainsley, seconded by Commissioner Burt, to approve the following
minutes as presented:
1) Board of Zoning Appeals Committee public hearing and regular meeting minutes dated
November 30, 2004.
Motion Carried. Voting Yes: Bloyer, Burt and Gainsley. Voting No: None.
3. CONSENT AGENDA
None
4. PUBLIC HEARINGS/COMMITTEE BUSINESS
A. Case No. 04-66-VAR – The request of Jake Nau and James Luger for a variance
from the requirements of Section 36-163(f)(10) of the zoning Ordinance to allow an
addition to a home that is located less than 10 feet from the neighboring home for
property located in the “R-1” Single Family Residential District at 2845 Huntington
Avenue South
St. Louis Park City Council Meeting
040405 - 4l - BOZA minutes 12-23-04
Page 2
Board of Zoning Appeals/December 23, 2004
Page 2 of 3
In as much as staff believes that all of the 7 criteria have been satisfied staff recommends
approval of the attached Resolution #09-04 approving a second story addition to the applicant’s
home at 2845 Huntington Avenue with less than a 10 foot separation from the neighbor’s home
based on the findings in the Resolution.
Commissioner Gainsley asked staff if the applicant’s gable will have an affect on the required
setback.
Mr. Morrison told Mr. Gainsley that he did speak with the Inspections Department to verify
acceptable building standards and the gable doesn’t interfere with the building codes nor setback
requirements.
Chair Bloyer asked staff if the Fire Department had reviewed the applicant’s request.
Mr. Morrison stated that the variance request was presented to the Development Review
Committee and no comments were received from the Fire Department.
With no more questions, Chair Bloyer opened the public hearing.
Jake Nau, applicant of 2845 Huntington Avenue South, agreed with the staff report and decided
not to speak unless the Board had any questions.
With no more questions, Chair Bloyer closed the public hearing.
Commissioner Gainsley stated he drove through the applicant’s neighborhood and reviewed the
applicant’s home and feels that this addition will fit in well with the neighborhoods which are
standard 2-story homes with narrow separations and feels the applicants use is favorable. He is
in favor of granting the variance.
Commissioner Burt agrees with Commissioner Gainsley to approve the variance.
Motion by Commissioner Burt, seconded by Commissioner Gainsley, to approve Resolution #09-
04 to allow a variance from the requirements of Section 36-163(f)(10) of the zoning Ordinance to
allow an addition to a home that is located less than 10 feet from the neighboring home for
property located in the “R-1” Single Family Residential District at 2845 Huntington Avenue
South.
Motion Carried. Voting Yes: Bloyer, Burt and Gainsley. Voting No: None.
5. Old Business
None
6. New Business
St. Louis Park City Council Meeting
040405 - 4l - BOZA minutes 12-23-04
Page 3
Board of Zoning Appeals/December 23, 2004
Page 3 of 3
Commissioner Gainsley and Chair Bloyer feels the attached Board of Zoning Appeals By-Laws
are not correct and feels more discussion is needed with Commissioners and Staff before making
any changes to meeting time.
Motion by Commissioner Gainsley, seconded by Commissioner Burt, to table changes to the next
Board of Zoning Appeals meeting for more discussion.
Motion Carried. Voting Yes: Bloyer, Burt and Gainsley. Voting No: None.
7. Communications
None
8. Miscellaneous
None
9. Adjournment
Commissioner Gainsley moved and Commissioner Burt seconded the motion for adjournment.
The regular meeting of the Board of Zoning appeals adjourned at 7:18 p.m.
Respectfully Submitted,
Tara Olson
Community Development Secretary
St. Louis Park City Council Meeting
040405 - 8a - 2005 State Aid Street Rehabilitation
Page 1
8a. City Engineer’s Report: Municipal State Aid Street Rehabilitation Project –
Project No. 2004-1100
This report considers the Municipal State Aid Street Rehabilitation Project scheduled
for the 2005 construction season. The streets included in this year’s project will be
reconstructed or receive a mill and overlay depending on their condition. Other work
associated with the project includes drainage system repairs and replacement of a
portion of sanitary sewer on Texas Avenue.
Recommended
Action:
Motion to adopt the attached resolution accepting this report,
establishing and ordering Improvement Project No. 2004-1100,
approving plans and specifications, and authorizing
advertisement for bids.
BACKGROUND: During the past several years staff, via the City’s Pavement Management
Program, identified the need to rehabilitate portions of the Municipal State Aid (MSA) street
system. In the 2005-2009 CIP process, these projects were programmed for rehabilitation. The
MSA system is a network of streets, designated by the City, which receive funding from the state
for periodic maintenance and reconstruction. MSA streets are typically those which have higher
volumes of traffic and therefore are required to be constructed to a higher standard.
The MSA system was analyzed at the same time as the rest of the street network as part of the
overall pavement management program. Rather than maintaining MSA streets on an area basis,
like the residential street pavement management methodology, these streets were identified for
repair or reconstruction based on their current condition.
ANALYSIS: The following street segments were identified for major maintenance or
reconstruction efforts for 2005:
Street Start Point End Point Repair/Rehab. Type
Texas Avenue Cedar Lake Road Wayzata Blvd. Mill and overlay
Wayzata Boulevard Texas Avenue CP Railroad (east
of Colorado Ave.)
Mill and overlay
Colorado Avenue Wayzata Blvd. Cedar Lake Road Reconstruction
Mill and overlay is a process which consists of removing the top layer of asphalt (typically 3
inches) and replacing it with the same thickness of new pavement. Currently, there is 9-12
inches of asphalt on Texas Avenue and Wayzata Boulevard.
Colorado Avenue was originally constructed as a residential street and therefore, does not meet
the State Aid requirements for pavement design or width. The pavement is significantly
deteriorated and the curb and gutter is heaved to the point where it does not drain properly.
Therefore, staff feels reconstruction of the entire pavement plus replacement of the curb and
gutter in most areas is the appropriate repair. Based on soil borings and a report from a
geotechnical engineering firm, Colorado Avenue will be reconstructed with 6 inches of granular
base with 4 inches of asphalt, (7-ton design). All of the curb and gutter along Colorado Avenue
from Wayzata Boulevard. to W. 16th Street will be replaced. The curbing along the west side of
St. Louis Park City Council Meeting
040405 - 8a - 2005 State Aid Street Rehabilitation
Page 2
Colorado Avenue, from W. 16th Street south to Cedar Lake Road, is in good shape and,
therefore, only the curb on the east side of the street will be replaced.
The Engineering Staff has prepared plans and specifications for this year’s project. Because
MSA funds will be used to pay for a portion of the project, it is necessary for Mn/DOT to review
and approve the plans prior to construction. The plans were submitted to Mn/DOT on March 18.
All of the private utility companies have been contacted to inform them of the City’s proposed
work plan and schedule. For those companies who may have buried utilities, staff has asked
them to consider replacing any aging systems prior to our paving of the streets.
Centerpoint/Minnegasco has responded with possible interest in replacing some of their gas
mains. Staff will continue to work with them to coordinate their work prior to City construction.
Impact on Private Property: All work is anticipated to take place within the right-of-way. Some
small sections of curb will be replaced along Texas Avenue and Wayzata Boulevard. Some
driveway aprons will be replaced along Colorado Avenue. No permanent easements are required
to complete this project.
Sanitary Sewer Replacement: As a part of the project, staff has incorporated plans to replace a
sanitary sewer main on Texas Avenue from W. 23rd Street to Franklin Avenue. This section is in
poor condition and has one of the highest rates of infiltration and inflow (I & I) in the city,
according to Utility Division staff. I & I occurs when ground water or storm water enters the
sanitary sewer system. This results in increased amounts of water that need to be treated by the
Metropolitan Council’s wastewater plants and, therefore, additional costs to the City. Reducing I
& I where practicable is both a City and Metropolitan Council goal.
The sanitary sewer will be completely removed and replaced. This will require that the street be
closed to traffic for approximately 2 weeks. During these two weeks, local traffic will be
detoured to Westwood Hills Drive and Franklin Avenue. Residents adjacent to this portion of
Texas Avenue may encounter periods of time when they do not have access to their driveways
and may be required to park on nearby City streets.
Junior High Parking Lot Reconstruction
City staff have been meeting with representatives of the school district and their engineering
consultant regarding reconstruction of the junior high parking lot. Since the City’s project would
occur simultaneously with the parking lot reconstruction, School district staff have proposed that
the City consider bidding the school parking lot as a part of the overall project in order to: 1)
possibly get lower overall prices, and 2) have one contractor to coordinate both projects. The
school district’s engineer would be responsible for construction surveying and inspection. Staff
is exploring the pros and cons of this proposal with the school district and the City Attorney.
COSTS AND FUNDING: The 2005 CIP budgeted $986,632 for the street construction work
and $250,000 for the sanitary sewer repair for a total estimated project cost of $1,236,632. The
estimated cost at this time, including 10% contingency and 8% engineering and administrative
costs, is $1,246,912.
Wayzata Boulevard from Dakota Avenue to the railroad tracks is not currently designated as a
State Aid street. Local funds from the pavement management program, not MSA funds, will be
used to finance that portion ($34,140) of the project.
St. Louis Park City Council Meeting
040405 - 8a - 2005 State Aid Street Rehabilitation
Page 3
Colorado Avenue from W. 16th Street to Cedar Lake Road does not meet MSA width standards
unless on-street parking was removed. Currently, the street is 26 feet wide and parking is
allowed on the west side of the street. If MSA standards are not met, costs for any street
rehabilitation or reconstruction are not eligible for MSA funding. All of the properties adjacent
to this portion of Colorado Avenue are residential. Because of this staff feels that it would be
burdensome to remove all parking on the street. Instead, staff is suggesting that funds from the
Pavement Management Fund be used to pay for this portion of Colorado Avenue ($87,130).
Therefore, the following funding sources are anticipated:
Funding Source Amount
Municipal State Aid Fund $870,830
Sanitary Sewer Utility Fund $254,812
Pavement Mgmt. Fund $121,270
Total $1,246,912
PUBLIC PROCESS: Staff invited property owners adjacent to the affected streets and
neighborhood association leaders to a meeting to review the preliminary plans. Six residents
attended the open house on March 24, 2005. Comments and questions were focused primarily
on the sanitary sewer replacement and the access issues associated with that work.
Residents adjacent to the affected streets and those residents along the detour route will receive a
mailed notice prior to the start of construction.
PROJECT TIMELINE: Should the City Council approve the City Engineer’s Report, it is
anticipated that the following schedule could be met:
• Approval of Plans/Authorization to Bid by City Council April 4, 2005
• Advertise for bids April/May
• Bid Opening May 19, 2005
• Bid Tab Report to City Council; Award contract June 6, 2005
• Construction June-September 2005
Attachments: Resolution
Project Map (Supplement)
Texas Avenue Detour Map (Supplement)
Prepared By: Maria A. Hagen, City Engineer
Reviewed By: Michael P. Rardin, Director of Public Works
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
040405 - 8a - 2005 State Aid Street Rehabilitation
Page 4
RESOLUTION NO. 05-049
RESOLUTION ACCEPTING THE CITY ENGINEER’S REPORT,
ESTABLISHING IMPROVEMENT PROJECT NO. 2004-1100,
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO. 2004-1100
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer related to the 2005 Municipal State Aid Street Rehabilitation Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The City Engineer’s Report regarding the 2005 Municipal State Aid Street Rehabilitation
Project within the city is hereby accepted.
2. The proposed project, designated as Project No. 2004-1100, is hereby established.
3. The plans and specifications for the making of the improvement, as prepared under the
direction of the City Engineer, are approved.
4. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of said
improvement under said-approved plans and specifications. The advertisement shall appear
not less than ten (10) days prior to the date and time bids will be received by the City Clerk,
and that no bids will be considered unless sealed and filed with the City Clerk and
accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid.
5. The bids shall be tabulated by the City Engineer who shall report her tabulation and
recommendation to the City Council.
Reviewed for Administration: Adopted by the City Council April 4, 2005
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 040405 - 8b - Opposing Transit Reductions
Page 1
8b. Resolution opposing proposed transit service reductions and supporting a
dedicated funding source for transit.
Metropolitan Council is proposing transit service reductions that will affect St. Louis
Park residents. The proposed resolution opposes these reductions.
Recommended
Action:
Motion to approve resolution
Background:
On March 16, 2005, in a letter to the mayor, Metro Transit informed the City that due to a $60
million budget challenge over the next two-year funding cycle, the Metropolitan Council is
proposing transit fare increases and transit service reductions. The proposed service cuts will
affect St. Louis Park.
The Metropolitan Council states that budget shortfalls are the result of rising fuel and health care
benefit costs and falling revenue from new vehicle sales taxes. The proposal is to reduce service
levels by 10% overall which will affect 70% of existing transit routes. The proposed service
reductions will eliminate some routes and reduce service frequency in others.
The proposed service reduction affects the following routes in St. Louis Park (also see attached):
§ Route 9, some routes would be eliminated, non-rush hour service frequency would be
reduced.
§ Route 12, some routes would be eliminated, non-rush hour service frequency would be
reduced.
§ Route 17, some routes would be eliminated, non-rush hour service frequency would be
reduced.
§ Route 604, service would be eliminated.
§ Route 605, service would be eliminated.
§ Route 668, service on Library Lane would be eliminated.
In 1997 the City Council authorized a transit study to evaluate how St. Louis Park residents and
businesses could be better served by transit. The study looked at employment and population
densities as well as unserved areas in St. Louis Park. Since most transit routes that serve St.
Louis Park terminate service in Hopkins or Minnetonka, the study was expanded to include those
cities. In the final phase of the study, the cities of Hopkins, Minnetonka, and St. Louis Park
joined with Metro Transit to identify opportunities for improvement. Metro Transit implemented
a revised service plan for the three cities in December 2000 that included as a center piece three
circulator buses (Routes 604, 605, and 607) that connected areas of St. Louis Park to Park
Commons. Prior to this time a person wishing to travel from north St. Louis Park to a
destination in the southern part of the city such as Methodist Hospital or Park Commons would
have to travel downtown Minneapolis and transfer to another route and come back. One
St. Louis Park City Council Meeting
Item: 040405 - 8b - Opposing Transit Reductions
Page 2
circulator, Route 607, was eliminated within months due to low ridership. Route 605 was
rerouted and combined with a Hopkins circulator. The proposed route reductions would totally
eliminate the 604 and 605.
Reductions in service are likely to impact our most vulnerable residents the most. Route 605
currently serves STEP and Central Community Center. STEP and other social service agencies
state that transportation is a continuing issue affecting the elderly and families alike. The
circulator buses provide vital connections for people traveling to work and to doctor
appointments. Replacing this service places a large burden on already struggling agencies.
Unlike other cities, Metro Transit does not have taxing authority or a dedicated funding source.
Metro Transit is funded through the State Budget and becomes a target for funding cuts
whenever the State is faced with budget deficits. This poses problems for communities who
promote transit-oriented developments dependent upon the presence of transit. It also poses a
problem for people who locate homes or businesses based upon accessibility to transit.
In cities around the world public transit is viewed as a public service as vital to the well-being of
the community as police and fire service. No public transit system, no matter how widely used,
is paid for fully by fares.
The Metropolitan Council will be holding a series of public hearings (see attached schedule) and
providing other opportunities for public input. The hearing for the West Metro area is scheduled
for April 12, between 6:30 and 8:30 p.m. at the Hopkins Center for the Arts. A copy of the news
release is attached.
The proposed resolution opposes the proposed service cuts and supports a dedicated funding
source for transit.
Attachments: Resolution
Metropolitan Council news release
Proposed fare increases
Proposed transit reductions
Prepared By: Judie Erickson, Planning Coordinator
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 040405 - 8b - Opposing Transit Reductions
Page 3
RESOLUTION NO. 05-050
RESOLUTION OPPOSING REDUCTION IN TRANSIT SERVICE
IN ST. LOUIS PARK AND
SUPPORTING A SEPARATE FUNDING SOURCE FOR
PUBLIC TRANSIT IN THE REGION.
WHEREAS, the Metropolitan Council is proposing to eliminate or reduce service to bus
routes in St. Louis Park and elsewhere in the region together with fare increases in order to
address a $60 million budget deficit over the next two-year funding cycle, and
WHEREAS, public transit is a critical means of mobility for St. Louis Park residents
who either cannot or choose not to drive, and
WHEREAS, public transit is a significant factor for many businesses and is essential for
attracting employees, and
WHEREAS, in 1994 West Metro CAUSE listed transportation and transit as the leading
concern with a goal to improve the quality of life where people have the ability to move
efficiently, affordably and cost-effectively from place to place throughout the greater
community, and
WHEREAS, in 1997 the St. Louis Park City Council authorized a feasibility analysis for
a local transit circulator system to improve mobility for residents, and
WHEREAS, the transit feasibility study eventually resulted in the Three Cities Transit
Restructuring Plan that included local transit circulator routes, and
WHEREAS, investments in transit have resulted in increased ridership and economic
benefits to St. Louis Park, and
WHEREAS, the proposed service reductions eliminate the local transit circulators
(Routes 604 and 604) and reduce or eliminate service on routes 9, 12 and 17 that serve St. Louis
Park, and
WHEREAS, residents and employees of St. Louis Park businesses depended on these
routes for daily for transportation to and from work, and
WHEREAS, the proposed service cuts pose an additional and significant hardship on
employees and employers who can no longer depend on public transportation, and
WHEREAS, businesses and riders together benefit from a well functioning public transit
system, and
St. Louis Park City Council Meeting
Item: 040405 - 8b - Opposing Transit Reductions
Page 4
WHEREAS, many who depended on public transit but have vehicles available to them
will now need to drive to work, and
WHEREAS, cutting transit service will force more vehicle trips unto already congested
streets and highways including the already stressed TH 100, and contribute to more cut-through
traffic for neighborhoods, and
WHEREAS, increased vehicle trips result in increased demand for fossil fuels and
increases in greenhouse gases, and
WHEREAS, transit-oriented developments have been promoted as one means of
accommodating the region’s growth, and
WHEREAS, transit stability is essential in order for cities to risk investing in transit
oriented developments.
NOW THEREFORE LET IT BE KNOWN, that the City Council of the City of St.
Louis Park opposes any reduction in transit service in St. Louis Park and supports a separate
funding source that will stabilize public transit in the region.
Reviewed for Administration: Adopted by the City Council April 4, 2005
City Manager Mayor
Attest:
City Clerk