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HomeMy WebLinkAbout2018/06/25 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA JUNE 25, 2018 (Councilmember Rog out) 6:30 p.m. STUDY SESSION – *Council chambers (*Note location change.) Discussion items 1. 6:30 p.m. Future study session agenda planning July 9, 2018 2. 6:35 p.m. Building readiness ordinances for smart cities 3. 7:20 p.m. Overview of long range planning tools and debt model forecasting 9:20 p.m. Communications/updates (verbal) 9:25 p.m. Adjourn Written reports 4. May 2018 monthly financial report Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting: Study session Meeting date: June 25, 2018 Discussion item: 1 Executive summary Title: Future study session agenda planning Recommended action: The city council and city manager to set the agenda for the regularly scheduled study session on July 9, 2018. Note that a special city council meeting is also scheduled for that evening prior to the study session. Policy consideration: Not applicable. Summary: This report summarizes the proposed agenda for the regularly scheduled study session on July 9, 2018. Also attached to this report is the study session prioritization and tentative discussion timeline. Financial or budget considerations: Not applicable. Strategic priority consideration: Not applicable. Supporting documents: Tentative agenda – July 9, 2018 Study session prioritization and projected discussion timeline Prepared by: Debbie Fischer, Administrative Services Office Assistant Approved by: Tom Harmening, City Manager Study session meeting of June 25, 2018 (Item No. 1) Page 2 Title: Future study session agenda planning July 9, 2018 (City Manager Harmening out) 6:15 p.m. – Special city council meeting – Council chambers 4. Consent calendar 4a. Final payment resolution – Hwy 7 & Louisiana Ave. interchange – proj. no. 2012-0100 4b. Approve amendment no. 1 to city agreement no. 20-17 with T-Mobile Central LLC 6. Public Hearings 6a. 1st reading of ordinance Bridgewater easement vacation OP* 6:30 p.m. – Study session – Community room Tentative discussion items 1.Future study session agenda planning – Administrative services (5 minutes) 2.RCV – ballot format, number rankings – Administrative services (60 minutes) In the 2nd policy discussion related to the rules of conduct for municipal elections the city council will learn about the required rules and definitions related to ballot format and the number of rankings. 3.Zoning guidelines for window transparency requirements – Community development (30 minutes) The city council requested a report on the city’s practices and requirements regarding maintaining a transparency requirement for commercial windows located on the ground floor adjacent to public streets and sidewalks. Staff will present current practices, suggest potential code amendments to be referred to planning commission for review and recommendation, and share some expected challenges that may arise. 4.Design guidelines for new home construction – Community development (45 minutes) The city council requested discussing this topic and will be asked to articulate their questions, issues or concerns regarding new single-family houses. Staff will provide a very brief history of zoning code amendments that have allowed move-up single-family houses and two-car garages. If staff is directed to conduct additional research and study, then staff suggests referring the issue to the planning commission for further review and recommendation. Communications/meeting check-in – Administrative services (5 minutes) Time for communications between staff and council will be set aside on every study session agenda for the purposes of information sharing. Written reports 5.Business terms Bridgewater purchase and redevelopment contract 6.2019 Cedar Lake Road improvement project update Study session meeting of June 25, 2018 (Item No. 1) Page 3 Title: Future study session agenda planning Study session prioritization and projected discussion timeline Priority Discussion topic Comments Date 4 Revitalization of Walker Lake area Part of preserving Walker building reports: 8/28/17, 9/25/17, 1/22/18, design study 2/12/18, update 4/23/18 Ongoing 4 Zoning guidelines for front-facing buildings with windows not papered over 7/9/18 4 Finalize council norms Reviewed on 5/7/18; deferred to a future study session on 5/21/18 TBD 4 Establish a local housing trust fund Discussed 5/14/18. Staff following up. TBD 4 Policy for funding nonprofits Discussed on 4/9/18. Staff following up. TBD 4 Communication to human rights commission on council expectations Postponed (B&C discussion) TBD 3 Develop a youth/senior advisory ii Postponed (B&C discussion) TBD 3 Historical society space Part of Walker building discussions on 8/28/17, 11/20/17, 12/11/17, 4/23/18 Ongoing 3 Design guidelines - New home construction 7/9/18 3 Discuss and evaluate our public process 7/23/18 3 Living streets policy 3rd Qtr. 2018 3 Minimum wage ordinance Discussed on 6/11/18; continued until fall after Citizens League study completed Sept/Oct. 3 Retail/service/liquor stores size Discussed on 6/11/18; referred to PC TBD 3 Crime free ordinance/affordable housing strategies Discussed 5/14/18. Staff following up. TBD 3 Easy access to nature, across city, starting with low-income neighborhoods TBD 2 SEED’s community greenhouse/resilient cities initiative TBD 2 Bird friendly glass TBD 2 Dark skies ordinance (light pollution) TBD 2 Community center project TBD 2 Revitalization of Monkey Island TBD ? Firearm sales Discussed 5/21/18. Staff following up. 7/23 ? Utility pricing policy TBD 4 Race equity/inclusion courageous conversations Presented 6/4/18 Completed 4 Creating an affirming environment for transgender individuals Presented 6/4/18 Completed 3 The Nest Funding agreement approved 6/4/18 Completed Priority key 5 = High priority/discuss ASAP 4 = Discuss sooner than later 3 = Discuss when time allows 2 = Low priority/no rush 1 = No need to discuss Meeting: Study session Meeting date: June 25, 2018 Discussion item: 2 Executive summary Title: Building readiness ordinances for smart cities Recommended action: This report is designed to make council aware of staff’s efforts on future building readiness opportunities, receive council input, and determine next steps. Policy consideration: Should the city take measures that support smart city concepts by requiring new commercial and multi-family buildings to be designed and built to embrace present and near future technologies/broadband readiness, address environmental stewardship, racial equity, public safety needs, and enhance overall quality of life? Summary: At its October 19, 2015 meeting, council approved goals, priorities, and strategies related to the five strategic directions in place at the time. Under the strategic direction of “St. Louis Park is committed to be a connected and engaged community” the council adopted a goal for St Louis Park to be a “technology connected community”. Since that time, the broader term, “smart city”, has emerged to describe such a community. As the city embarked on this 10-year odyssey, one goal-specific strategy was to “Enhance private development broadband readiness”. Efforts, achievements, and futures in this area will be discussed later. Since this smart city effort began, building readiness requirements have been extended to include solid waste (recycling), through recent ordinance approvals. Beyond that, other efforts to enhance quality of life (which is the real goal of smart cities) have emerged. These include security cameras and emergency call stations in new parking structures, public safety 800 MHz radio coverage deeper into major buildings, and electric vehicle charging stations in certain parking garages and parking lots. Each of these efforts also needs to be viewed through the lens of the climate action plan and racial equity goals. Progress has been made in drafting ordinances to address these goals, while trying to be the least onerous for owners to meet. Each ordinance will take a different path to ultimate consideration by council. The Planning Commission, Telecommunications Advisory Commission, internal development review committee, and department directors have reviewed each draft ordinance and provided their input. Council received a report on this at its April 23 study session. Financial or budget considerations: The financial impact of these four ordinances on all stakeholders will vary, and will be part of this discussion. Incremental city costs are minimal. Strategic priority consideration: Several of the strategic priorities have a relationship to this initiative. Supporting documents: Discussion Draft ordinances Prepared by: Clint Pires, Chief Information Officer Reviewed by: Staff members Jacquelyn Kramer, Brian Hoffman, Mike Harcey, Steve Koering Approved by: Tom Harmening, City Manager Study session meeting of June 25, 2018 (Item No. 2) Page 2 Title: Building readiness ordinances for smart cities Discussion Background: Council has been consistent in its desire to consider leading the way in various aspects of community development. The efforts discussed here support that direction in the form of what is now being called “smart cities”. Presented below is brief summary of the various proposed ordinances. The final section of this report includes proposed ordinance changes or additions that provide specifics. These proposed ordinances actually touch on parts of multiple current council strategic priority considerations and past discussions. The mechanism envisioned to realize the priorities and goals is the city ordinance process, yet also driven at a higher level by council policy direction on the climate action plan and racial equity, as will be discussed. Broadband readiness The goal of this ordinance is to ensure new and expanding commercial and multi-family housing are ready for future high-speed broadband services. Further, it is intended to facilitate additional competition and choice for tenants of these facilities. It does this by requiring conduit between subject buildings and the public right-of-way and internal cabling within the building to all dwelling and working units. As a way to pilot test these requirements, staff has experimented with inclusion of similar broadband related readiness requirements in several new private developments, via negotiation instead of ordinance requirements. Those negotiations proved successful in acceptance of those requirements in all cases where they were introduced. Example developments include: West End (2008), Shoreham, DLC Residential, Marriott AC, Arlington Row, 4900 Excelsior, PLACE, Parkway 25, and The Elmwood. A couple others are in process. This proposed ordinance addresses the climate action plan in that greater availability and competition in the broadband industry creates the opportunity for more people to work from home, thereby reducing or shifting traffic volumes. Racial equity is served when this ordinance is combined with incentives for willing providers to offer alternative high-speed broadband services. An example of this is Era on Excelsior, which installed a conduit to the public right-of- way as part of its remodeling. Subsequently, a new provider started offering fiber-to-the- building service in 2017. Parking ramp and garage safety The goal of this ordinance is to provide an additional measure of safety in most new enclosed or multi-level parking garages built after January 1, 2019. This is accomplished though establishing minimum lighting levels, required surveillance cameras, video recording, signage, and emergency call stations. It also includes law enforcement access to video recordings when warranted by an incident or investigation. Public safety radio coverage The goal of this ordinance is to provide adequate public safety radio coverage in buildings that present a challenge due to structural features such as building material, basements, or other obstacles. This would allow police and fire personnel to more clearly communicate with each other and dispatch. This is accomplished through identifying existing buildings with a coverage Study session meeting of June 25, 2018 (Item No. 2) Page 3 Title: Building readiness ordinances for smart cities issue for the public safety 800 MHz system, then working with those building owners to install amplification equipment to fill in the coverage gaps, at the owners’ cost. For new buildings, any anticipated coverage issues would be addressed during the plan review process, and any needed equipment would be installed and paid for by the owner. One of the major financial impacts to building owners can be the cost of amplification equipment. In order to address this, one incentive staff is considering bringing to Council is a multi-year assessment program, much like exists for commercial sprinkler systems. A second incentive that other jurisdictions have used is to converge amplification equipment for 800 MHz radio systems simultaneously with amplification for commercial cellular and wi-fi services in multi-tenant structures. This can create added value in an economical fashion for owners and tenants these services would benefit. Both of these incentives are also intended to ease the cost burden for building owners. Electric vehicle charging stations The proposed zoning ordinance amends the parking regulations to require electric vehicle charging stations (EVCSs) when parking lots and parking structures are proposed to be built or expanded. The intent is to facilitate and encourage the use of electric vehicles and to expedite the establishment of a convenient, cost-effective electric vehicle infrastructure. The proposed ordinance establishes new definitions related to electric vehicle charging facilities and infrastructure. It also sets the minimum number of parking spaces to be served with EVCSs based on land use and number of parking spaces. Additionally the zoning ordinance includes design standards to ensure the safety and accessibility of electric vehicle charging facilities. Compliance with the ordinance would occur under the same project and permit review system as other requirements in the zoning ordinance. As the city of St. Louis Park strives to achieve broader goals of the climate action plan, this proposed ordinance change will be consistent with that plan. The city may want to explore incentives to help businesses and developers comply with the proposed EVCS standards, before implementing the code amendment, especially if the resulting costs are disproportionate to the project costs. Staff presented a previous version of the proposed ordinance to planning commission in a study session in December 2017, and will bring the ordinance back to planning commission for another study session on July 11, 2018. The formal ordinance process requires a public hearing at planning commission, at which point the commission will make a recommendation for city council, and two readings of the ordinance by city council. Next steps: First and foremost is to ensure staff has clearly understood council feedback from this meeting, and has council’s support to move forward. The next proposed step is to meet with and receive feedback from stakeholders, before returning to council, the Planning Commission, and Telecommunications Advisory Commission with that feedback for consideration of all related ordinances later this year. Broadly speaking, the most immediately impacted stakeholders include building owners and developers. These public process efforts are planned for this summer. The goal is to have council consider and approve or reject each ordinance so that those that are approved take effect on January 1, 2019. Study session meeting of June 25, 2018 (Item No. 2) Page 4 Title: Building readiness ordinances for smart cities Draft ordinances Chapter 6 BUILDINGS AND BUILDING REGULATIONS* ARTICLE I. IN GENERAL Sec. 6-1. Definitions. The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Conduit means a conduit (e.g., HDPE) system capable of housing and protecting fiber optic cable between a handhole and telecommunications point of presence. Conduit can be installed via open trench, plowing, or directional drilling. Future high-speed broadband service means offering a minimum one gigabit connection capable service, in addition to any service provided by the incumbent and dominant (largest market share in St. Louis Park, Minnesota) cable television and wireline telephone providers. Gigabit connection means a connection using a transmission technology based on the Ethernet frame format and protocol used in local area networks (LANs), and which provides a symmetrical (download and upload) data rate of 1 billion bits per second. Handhole means a shallow form of manhole giving access to a top row of ducts in an underground telecommunications system. Telecommunications point of presence (POP) means the point at which two or more different networks or communication devices build a connection with each other. POP mainly refers to an access point, location or facility that connects to and helps other devices establish a connection with the public telephone system, cable television system, and/or Internet. Wiring closet means a wiring rack that connects outside lines with internal lines. It is used to connect public or private lines coming into the building to internal networks and to dwelling units and commercial units. Commercial unit means any individually owned or rented tenant space in a building, or portion of a building, subject to the requirements of the building and fire codes approved for an occupancy use other than residential occupancy. Study session meeting of June 25, 2018 (Item No. 2) Page 5 Title: Building readiness ordinances for smart cities Article VIII. Broadband Readiness Sec. 6-240 – Purpose. The purpose of this section is to implement the City Council goal of making St. Louis Park a technology connected community, and increase competition and consumer choice for broadband services. This section requires new construction and substantially remodeled buildings to prepare for communication technology by requiring minimum improvements to accommodate the technology as it becomes available. Sec. 6-241 – Applicable Buildings. (a)New buildings. (b)Existing buildings which expand the gross square footage of the building by more than 50 percent. (c)In conjunction with any street project or any project that requires the installation of underground utilities as per Chapter 32 of St. Louis Park Municipal Code. Sec. 6-242 – Exempt Buildings. (a)Accessory buildings. (b)Single-family dwellings. (c)Two-family dwellings. Sec. 6-243 – General Requirements. (a)New buildings shall complete items 1-3 below. Applicable existing buildings shall, at a minimum, complete item 3 below: (1)Applicable buildings shall have dedicated wired or fiber connections capable of supporting gigabit connections to each dwelling and commercial unit from each building’s telecommunications point of presence to each internal wiring closet. (2)Each dwelling and commercial unit shall have a minimum of two (2) wired connections from the unit to the telecommunications point of presence (often through a wiring closet), each capable of supporting a minimum of one gigabit connection. (3)For each building required to serve dwelling and commercial units as described in this section, one 4-inch conduit, suitable and used exclusively to accommodate one or more future high-speed broadband services, shall be installed underground starting at a point on the building property abutting public right-of-way to a point in the building’s telecommunications point of presence. Study session meeting of June 25, 2018 (Item No. 2) Page 6 Title: Building readiness ordinances for smart cities Said 4-inch conduit shall be capped so as to protect it until used to support a future high-speed broadband service. (b)Existing buildings that do not meet the minimum thresholds for requiring broadband conduit installation as described in Sec. 6-241, but whose owner elects to install a minimum of a four-inch conduit as described in Sec. 6-243 (a) 3. to make a building ready to accept future high-speed broadband services shall have any applicable city building permit application fees for this installation waived. Sec. 6-244 – Testing and Certification Requirements. In copper twisted pair wire, fiber optic, coaxial cable, or other wired installations, certification is achieved through a thorough series of cabling tests in accordance with Telecommunications Industry Association (TIA) or International Organization for Standardization (ISO) standards. A copy of said industry standard cabling tests and certifications that meets the requirements of Section 6-243 is to be paid for and provided by the building permit holder to the City of St. Louis Park before a Certificate of Occupancy is issued. Sec. 6-245 – Effective Date. All General Requirements included in Section 6-243 shall take effect with any building permit issued after January 1, 2019. Study session meeting of June 25, 2018 (Item No. 2) Page 7 Title: Building readiness ordinances for smart cities Chapter 8 BUSINESSES AND LICENSES* ARTICLE I. IN GENERAL Sec. 8-1. Definitions. Enclosed parking facility means an enclosed building or structure, or part of a building or structure, used for parking, storage or maintenance of motor vehicles. Multilevel parking facility means a building or structure, or part thereof, in which a structural level other than a slab on grade is used for parking, storage, or maintenance of motor vehicles. Video Surveillance System means a continuous video surveillance system including cameras, cabling, and digital video recording from all cameras. Subdivision XI. Vehicle Parking Facilities Sec. 8-396. Licensed required. All multilevel and enclosed parking facilities within the city must be licensed. A single license may be issued for vehicle parking facilities that are both multilevel and enclosed, provided all requirements for licensing and all fees under this subdivision are paid. (Ord. No. 2181-00, § 4(16-312A.), 11-6-2000) Sec. 8-397. Exceptions. Enclosed vehicle parking facilities less than 1,000 square feet are exempt from the licensing requirements of this subdivision. This exemption does not apply to enclosed multilevel vehicle parking facilities unless it is part of a single-family residential dwelling. (Ord. No. 2181-00, § 4(16-312B.), 11-6-2000) Sec. 8-398. Insurance. Multilevel parking facility licensees must submit a certificate of insurance providing comprehensive general liability insurance during the term of the license with the application for such license, with insurance limits not less than those as shall be set from time to time by the city and a schedule of such insurance limits are listed in appendix A to this Code. (Ord. No. 2181-00, § 4(16-312C.), 11-6-2000) Sec. 8-399. Inspections. (a)Enclosed parking facilities. The vehicle parking facility licensee must provide access to enclosed parking facilities throughout the year as requested by the city to perform air quality and ventilation equipment inspections, and to verify other requirements of this section. Study session meeting of June 25, 2018 (Item No. 2) Page 8 Title: Building readiness ordinances for smart cities (b) Multilevel parking facilities. Multilevel parking facilities must be inspected annually by a qualified civil or structural engineer who is registered and licensed by the state. The engineer must provide evidence of experience in the field of structural or civil engineering. The licensee must provide access to the facility as requested by the city to verify compliance with the requirements of this section. (c) Exception. Multilevel parking facilities less than five years old are exempt from the engineer inspection and reporting requirements set forth in this section. (Ord. No. 2181-00, § 4(16-312D.), 11-6-2000) Sec. 8-400. Engineering reports. An applicant for a multilevel parking facility license must provide with the license application or renewal license application a report signed by the engineer, which report shall provide the following: (1) A description of the inspection methods, testing and results. (2) A description of the overall condition of the facility and any evidence of deterioration. If any deterioration is identified, the engineer shall identify and specify in the report the deterioration, recommended repairs and the timeframe in which such repairs must be made. (3) Certification of the structural integrity of the parking facility indicating whether the structure is capable of supporting the loads for which it is being used. (Ord. No. 2181-00, § 4(16-312E.), 11-6-2000) Sec. 8-401. Conditions of license. (a) The engineer's recommendations as set forth in section 8-400 will be included as a condition of a vehicle parking facility license, and repairs must be corrected within the time specified by the engineer. (b) The owner of a vehicle parking facility shall not permit vehicles to use such vehicle parking facility without a valid license for the facility. (c) All ventilating facilities for enclosed vehicle parking facilities shall be kept in good repair and shall meet the requirements of this Code. Carbon monoxide and other toxic gas levels shall comply with applicable city and state regulations. (Ord. No. 2181-00, § 4(16-312F.), 11-6-2000) Sec. 8-402. Denial, suspension or revocation of license. If the engineer determines that the parking structure is incapable of supporting itself or the imposed load from vehicles as set forth in section 8-400(3), then the vehicle parking facility license will be suspended, revoked or denied renewal until modifications have been made to the structure and the engineer submits a follow-up report indicating that all deficiencies have been corrected. Study session meeting of June 25, 2018 (Item No. 2) Page 9 Title: Building readiness ordinances for smart cities (Ord. No. 2181-00, § 4(16-312G.), 11-6-2000) Sec. 8-403. Security requirements. All multilevel and enclosed parking facilities constructed within the city and completed after January 1, 2019 shall meet the following requirements to enhance public safety and deter crimes before issuance of a license. (a) Lighting. Installation of lighting fixtures of sufficient intensity and location shall provide a minimum 30 foot candle power of lighting measured at 48” above the floor throughout the entire parking area, stairways, and exits to avoid dark or hidden areas and for the Video Surveillance System to effectively function at all times. (b) Video surveillance system. a) Cameras shall be located to provide complete coverage of the entire parking facility. Including entrances to stairs and elevators. b) Cameras shall have sufficient resolution to capture license plates of vehicles entering and exiting the facility. c) Cameras shall be equipped to automatically compensate for changing light conditions to maintain required resolution. d) Images from the Video Surveillance System shall be recorded and retained for a minimum of 72 hours. Copies shall be made available to the Police Department upon request. (c) Emergency Call Station. All licensed parking facilities shall have a minimum of one Emergency Call Station installed in a visible location on every level of parking. The Emergency Call Station must initiate a light and sound alarm, and provide communication to a 24-hour monitored location. (d) Signage. All multilevel and enclosed parking facilities shall have clearly visible signage near all structure entrances and exits stating that the facility is under video surveillance. Secs. 8-404--8-420. Reserved. Study session meeting of June 25, 2018 (Item No. 2) Page 10 Title: Building readiness ordinances for smart cities Chapter 14 FIRE PREVENTION AND PROTECTION* ARTICLE VII - PUBLIC SAFETY 800 MHZ RADIO BUILDING COVERAGE Sec. 14-200. - Adequate radio coverage. Except as provided in section 14-201, no person shall construct any building, construct an addition to any building that increases the gross floor area of the building by more than 20 percent, change the occupancy classification of more than 50 percent of the floor area of any building or cause the same to be done to a building, if such building fails to support adequate radio coverage for the Minnesota Regional Radio Communications System, including but not limited to firefighters and police officers. For the purposes of this article, parking garages, parking ramps, stair shafts, elevators and stairwells are included in the definition of the term "building." For purposes of this article, adequate radio coverage shall be an average received field strength of no less than 93 dBm, or one percent BER, measured at 30 to 36 inches above the floor over 90 percent of the area of each floor including the basement in the building and other critical areas determined by the fire chief or the fire chief's designee such as fire command centers, stairwells, elevators, high hazard areas, basements and parking garages and ramps. Without an in-building radio system, only the received signal level standard must be achieved, as the talk-out path is equivalent to the talk-in path in this regional radio system. Sec. 14-201. - Exempt buildings. The requirements of section 14-200 shall not apply to: (1) Any single-family or duplex dwelling unit or accessory building. (2) Any building of less than 25,000 square feet in gross floor area. (3) Any building constructed of wood frame; provided that such building does not contain any metal construction or any below grade levels or below grade parking areas. Sec. 14-202. - Amplification systems allowed. Buildings required by section 14-200 to support adequate radio coverage which cannot support the required level of radio coverage required by section 14-200 shall be equipped with approved bi-directional 800 MHz signal enhancement systems as needed. If amplification is used in the system, all required FCC authorizations must be obtained by the building owner prior to the use of the system. If any part of the installed system or systems contains an electrically powered component, the system shall be capable of operating on an independent battery and/or generator system for a continuous period of at least 12 hours without external power input. The battery system shall automatically charge in the presence of an external power input. Study session meeting of June 25, 2018 (Item No. 2) Page 11 Title: Building readiness ordinances for smart cities Sec. 14-203. - Testing procedures. The following testing procedures shall apply to each building or structure required by section 14-200 to support adequate radio coverage: (a) Acceptance test procedure. Prior to the issuance of a certificate of occupancy, the owner of the building shall arrange for testing conducted by individuals acceptable to the fire chief to ensure the building conforms with the requirements of section 14-200. Testing procedures shall conform to practices adopted and on-file with the building official. (b) Annual tests. When an in-building radio system is required to support the required level of radio coverage, the owner of the building shall arrange for testing conducted by individuals acceptable to the fire chief of all active components of the system, including but not limited to amplifiers, power supplies and backup batteries, a minimum of once every 12 months. Amplifiers shall be tested to ensure that the gain is the same as it was upon initial installation and acceptance. Backup batteries and power supplies shall be tested under load for a period of one hour to verify that they will properly operate during an actual power outage. If within the one-hour test period, in the opinion of the testing technician, the battery exhibits symptoms of failure, the test shall be extended for additional one-hour periods until the testing technician confirms the integrity of the battery. All other active components shall be checked to determine that they are operating within the manufacturer's specifications for the intended purpose. All deficiencies found shall be corrected and testing repeated. All test results shall be submitted to the fire chief within 30 days of the test date. (c) Five-year tests. When an in-building radio system is required to support the required level of radio coverage in addition to the annual test, the building owner shall arrange for testing conducted by individuals acceptable to the fire chief to perform a radio coverage test a minimum of once every five years to ensure that the radio system continues to meet the requirements of the original acceptance test. A radio test shall also be performed whenever there is a change in or to the building that may have an impact on coverage. Examples of the types of changes that may change radio coverage are interior remodeling that adds and/or changes partitions, removal of windows, and the addition of metalized treatment to window surfaces. The procedure described by practices adopted by the city shall be used for these tests. All test results shall be submitted to the fire chief within 30 days of the test date. (d) Field testing. Fire and police personnel, after providing reasonable notice to the owner or the owner's representative, shall have the right to enter onto the property to conduct testing to be certain that the required level of radio coverage is present. Sec. 14-204. – Effective Date. All applicable buildings described in Section 14-200 shall meet requirements of Sections 14-200 – 14-203 to enhance public safety if they are under construction as of January 1, 2019 or later. Study session meeting of June 25, 2018 (Item No. 2) Page 12 Title: Building readiness ordinances for smart cities Article IV. Zoning Districts DIVISION 2. LAND USE DESCRIPTIONS AND CHARACTERISTICS Sec. 36-142 Descriptions. *** (d) Commercial uses *** (20) Motor fuel station means a facility which supplies and dispenses at retail motor fuels, including electrical charging, directly into a motor vehicle; it also includes the sale of lubricants, batteries, tires and motor vehicle accessories. Motor fuels may be self-serve or dispensed by an attendant. Light maintenance activities to vehicles including engine tune-ups, lubrication, repairs, and carburetor cleaning may also be conducted. Motor fuel stations may also include facilities for the retail electric charging of vehicles. Characteristics include outdoor activity, high traffic generation and extended hours of operation. This use excludes heavy automobile repair including, but not limited to, engine overhauls, automobile painting, and bodywork. Article V. Special Provisions Sec. 36-361. Off-street parking areas, paved areas, and loading spaces. *** (e) Electric Vehicle Charging Stations. The intent of this section is to facilitate and encourage the use of electric vehicles, to expedite the establishment of a convenient, cost-effective electric vehicle infrastructure, and establish minimum requirements for such infrastructure. (1) Definitions. a. Accessible electric vehicle charging station means an electric vehicle charging station where the battery charging station is located within accessible reach of a barrier- free access aisle and the electric vehicle. b. Battery charging station means an electrical component, assembly or cluster of component assemblies designed specifically to charge batteries within electric vehicles. c. Battery electric vehicle means any vehicle that operates exclusively on electrical energy from an off-board source that is stored in the vehicle’s batteries, and produces zero tailpipe emissions or pollution when stationary or operating. Study session meeting of June 25, 2018 (Item No. 2) Page 13 Title: Building readiness ordinances for smart cities d. Charging levels means the standardized indicators of electrical force, or voltage, at which an electric vehicle’s battery is recharged. The terms 1, 2, and 3 are the most common charging levels, and include the following specifications: 1. Level-1 is considered slow charging with 120v outlets. 2. Level-2 is considered medium charging with 240v outlets 3. Level-3 is considered fast or rapid charging. Voltage is greater than 240. e. Electric vehicle means a vehicle that operates, either partially or exclusively, on electrical energy from the electrical grid, or an off grid source, that is stored on board for motive purposes. “Electric vehicle” includes: 1. Battery electric vehicle. 2. Plug-in hybrid electric vehicle. f. Electric vehicle charging station (EVCS) means a public or private parking space that is served by battery charging station equipment that has as its primary purpose the transfer of electric energy (by conductive or inductive means) to a battery or other energy storage device in an electric vehicle. An electric vehicle charging station equipped with Level-1 or Level-2 charging equipment is permitted outright as an accessory use to any principal use. g. Electric vehicle charging station – private restricted use means an electric vehicle charging station that is: 1. privately owned and restricted access (e.g., single-family home, executive parking, designated employee parking, assigned parking at multi-family residential buildings); or 2. publicly owned and restricted (e.g., fleet parking with no access to the general public). h. Electric vehicle charging station – public use means an electric vehicle charging station that is: 1. publicly owned and publicly available (e.g., Park & Ride parking, public library parking lot, on-street parking); or 2. privately owned and available to visitors of the use (e.g., shopping center parking). i. Electric vehicle infrastructure means conduit/wiring, structures, machinery, and equipment necessary and integral to support an electric vehicle, including battery charging stations and rapid charging stations. j. Electric vehicle parking space means any marked parking space that identifies the use to be exclusively for the parking of an electric vehicle. k. Plug-in hybrid electric vehicle means an electric vehicle that: Study session meeting of June 25, 2018 (Item No. 2) Page 14 Title: Building readiness ordinances for smart cities 1. contains an internal combustion engine and also allows power to be delivered to drive wheels by an electric motor; 2. charges its battery primarily by connecting to the grid or other off-board electrical source; 3. may additionally be able to sustain battery charge using an on-board internal- combustion-driven generator; and 4. has the ability to travel powered by electricity. (2) Number of Required Electric Vehicle Charging Stations. a. All new or reconstructed parking structures or lots with at least 15 but no more than 49 spaces, or expanded parking structures or lots that result in a parking lot with 15 to 49 parking spaces, shall install EVCS as required below. 1. Multiple-family residential land uses shall have 5% of required parking as Level 1 stations for resident parking. At least one handicapped accessible parking space shall have access to an EVCS. 2. Non-residential land uses with parking spaces available for use by the general public shall have at least 5% of required parking as Level 1 stations, and one Level 2 station that serves long term parking (e.g.: employees and commuters). At least one handicapped accessible parking space shall have access to an EVCS. b. All new or reconstructed parking structures or lots with at least 50 parking spaces, or expanded parking structures or lots that result in a parking lot with 50 or more parking spaces, shall install EVCS as required below. 1. Multiple-family residential land uses shall have 10% of required parking as Level 1 stations for resident parking, and one Level 2 station for guest parking. At least one handicapped accessible parking space shall have access to an EVCS. 2. Non-residential land uses with parking spaces available for use by the general public shall have at least 5% of required parking as Level 1 stations, and two of the required parking spaces as Level 2 stations that serves long term parking (e.g.: employees and commuters), with at least one station adjacent to an accessible parking space. In non-residential zoned districts, Level 3 charging stations may be installed to satisfy the EVCS requirements described above. c. In addition to the number of required EVCSs, the following accommodations shall be required for the anticipated future growth in market demand for electric vehicles: 1. Multiple-Family Residential Land Uses: all new, expanded and reconstructed parking areas shall provide the electrical capacity necessary to accommodate the future hardwire installation of Level-2 EVCSs for a minimum of 10% of required parking spaces. Study session meeting of June 25, 2018 (Item No. 2) Page 15 Title: Building readiness ordinances for smart cities 2. Non-Residential Land Uses: all new, expanded and reconstructed parking areas shall provide the electrical capacity necessary to accommodate the future hardwire installation of Level-2 and Level-3 EVCSs for a minimum of 10% of required parking spaces. 3. ’Electrical capacity’ shall mean, at minimum: 1. panel capacity to accommodate a dedicated branch circuit and service capacity to install a 208/240V outlet; 2. conduit from an electric panel to future EVCS location(s). d. These requirements may be revised upward or downward by the City Council as part of an application for a Conditional Use Permit or Planned Unit Development based on verifiable information pertaining to parking. (3) Permitted Locations. a. Level-1 and Level-2 EVCSs are permitted in every zoning district, when accessory to the primary permitted use. Such stations located at single-family, two-family, and multiple-family shall be designated as private restricted use only. b. Level-3 EVCSs are permitted in the non-residential districts, when accessory to the primary permitted use. c. If the primary use of the parcel is the retail electric charging of vehicles, then the use shall be considered a motor fuel station for zoning purposes. Installation shall be located in zoning districts which permit motor fuel stations. (4) General Requirements for Single-Family Residential Zoning Districts. a. EVCSs shall be located in a garage, or on the exterior wall of the home or garage adjacent to a parking space. b. EVCSs shall comply with all relevant design criteria as outlined in section (5)d, unless specifically exempted. (5) General Requirements for Multi-Family Residential and Non-Residential Development Parking. a. Accessible Spaces. A charging station will be considered accessible if it is located adjacent to, and can serve, an accessible parking space as defined and required by the ADA It is not necessary to designate the EVCS exclusively for the use of vehicles parked in the accessible space. b. EVCSs – public use shall be subject to the following requirements: 1. The EVCSs shall be located in a manner that will be easily seen by the public for informational and security purposes. Study session meeting of June 25, 2018 (Item No. 2) Page 16 Title: Building readiness ordinances for smart cities 2. The EVCSs shall be located in desirable and convenient parking locations that will serve as an incentive for the use of electric vehicles. 3. The EVCS may be on a timer that limits the use of the station to the normal business hours of the use(s) that it serves to preclude unauthorized use after business hours. c. Lighting. Site lighting shall be provided where an EVCS is installed, unless charging is for daytime purposes only. d. Equipment Design Standards. 1. Battery charging station outlets and connector devices shall be mounted to comply with state code, and must comply with all relevant Americans with Disabilities Act (ADA) requirements. Equipment mounted on pedestals, lighting posts, bollards, or other devices shall be designed and located as to not impede pedestrian travel or create trip hazards on sidewalks. 2. Electric vehicle charging devices may be located adjacent to designated parking spaces in a garage or parking lot as long as the devices do not encroach into the required dimensions of the parking space (length, width, and height clearances). 3. The design should be appropriate to the location and use. Facilities should be able to be readily identified by electric vehicle users and blend into the surrounding landscape/architecture for compatibility with the character and use of the site. 4. EVCS pedestals shall be designed to minimize potential damage by accidents, vandalism and to be safe for use in inclement weather. e Usage Fees. The property owner may collect a service fee for the use of an EVCS. f. Maintenance. EVCSs shall be maintained in all respects, including the functioning of the equipment. A phone number or other contact information shall be provided on the equipment for reporting problems with the equipment or access to it. Meeting: Study session Meeting date: June 25, 2018 Discussion item: 3 Executive summary Title: Overview of long range planning tools and debt model forecasting Recommended action: Information will be provided to council at the study session on the city’s long range planning and debt modeling tools. No action is required at this time. Policy consideration: Does the financial information provided align with strategic priorities? Summary: As the Council knows we are 1 of 22 cities with a AAA rating from Standard and Poor’s (S&P). During our last rating call in June we shared a variety of tools the city uses for forecasting. Staff thought it would be helpful to share the tools and analysis with Council, particularly as we move into developing the 2019 budget and 10 year capital planning process. The following will be presented at the study session: •Overview of our financial management policies •City fund structure (Governmental Funds vs. Enterprise Funds) •Analytics and comparisons •Long range financial management plan models •Debt modeling tools Financial or budget considerations: The long range financial planning tools the city has developed have been instrumental in anticipating future financial needs and identifying measures to respond to those needs. It has also been very helpful in the city achieving and maintaining its AAA bond rating. Strategic priority consideration: Not applicable. Supporting documents: None Prepared by: Tim Simon, Chief Financial Officer Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Meeting: Study session Meeting date: June 25, 2018 Written report: 4 Executive summary Title: May 2018 monthly financial report Recommended action: No action required at this time. Policy consideration: None at this time. Summary: The monthly financial report provides a summary of general fund revenues and departmental expenditures and a comparison of budget to actual throughout the year. A budget to actual summary for the four utility funds is also included in this report. Financial or budget considerations: At the end of May, general fund expenditures are at approximately 37% of the adopted annual budget, which is about 5% under budget. Strategic priority consideration: Not applicable. Supporting documents: Discussion Summary of revenues and expenditures – general fund Budget to actual – enterprise funds Prepared by: Darla Monson, Accountant Reviewed by: Tim Simon, Chief Financial Officer Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Study session meeting of June 25, 2018 (Item No. 4) Page 2 Title: May 2018 monthly financial report Discussion Background: This report provides summary information of the overall level of revenues and departmental expenditures in the general fund and a comparison of budget to actual throughout the year. A budget to actual summary for the four utility funds is also included in this report. Present considerations: General fund Actual expenditures should generally be at about 42% of the annual budget at the end of May. General Fund expenditures are under budget at 37% of the adopted budget in May. Revenues tend to be harder to measure in the same way due to the timing of when they are received, examples of which include property taxes, grants and State aid payments. A few comments on variances are explained below. Revenues: License and permit revenues are at approximately 48% of budget through May because the majority of the 2018 business and liquor license revenue has been received, which is typical of previous years. Permit revenue is running lower than normal at 35% through May, as some of the larger anticipated commercial permits have not been pulled. Fines & forfeits revenue is exceeding budget by over 6%. Fine revenue has averaged about $30,000 a month through May, which is higher than what was budgeted. Utility funds Revenues: Utility revenue typically lags one month behind for commercial accounts and up to a full quarter behind for some residential accounts depending on the billing cycle. Other revenue is exceeding budget in the water fund due to additional antenna lease revenue. Other revenue of $166,000 in the storm water fund is grant revenue received from Hennepin County for contamination clean-up costs for the Carpenter Park project. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Actual $2,609 $5,557 $8,439 $11,235 $14,063 Budget $3,158 $6,316 $9,475 $12,633 $15,791 $18,949 $22,108 $25,266 $28,424 $31,582 $34,741 $37,899 $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $ THOUSANDS Monthly Expenditures -General Fund Summary of Revenues & Expenditures - General Fund As of May 31, 2018 20182018201620162017201720182018Balance YTD Budget BudgetAuditedBudgetAuditedBudgetMay YTD Remaining to Actual %General Fund Revenues: General Property Taxes23,597,282$ 24,193,360$ 24,748,436$ 24,837,901$ 25,705,886$ -$ 25,705,886$ 0.00% Licenses and Permits3,496,177 4,320,078 3,745,736 3,985,517 3,924,648 1,885,414 2,039,234 48.04% Fines & Forfeits341,200 299,808 254,200 293,236 269,200 131,036 138,164 48.68% Intergovernmental1,419,017 1,656,072 1,631,669 1,899,006 1,864,877 500,250 1,364,627 26.82% Charges for Services1,956,593 2,063,241 2,027,637 2,051,552 2,162,410 457,996 1,704,414 21.18% Miscellaneous Revenue977,546 1,131,632 1,274,415 1,294,452 1,318,037 542,450 775,587 41.16% Transfers In1,872,581 1,881,274 1,899,927 1,951,218 1,929,090 799,621 1,129,469 41.45% Investment Earnings 140,000 114,957 140,000 125,984 160,000 160,000 0.00% Other Income27,450 20,440 30,450 54,303 40,950 11,545 29,405 28.19% Use of Fund Balance *254,891 - 58,541 - 523,835 - 523,835 0.00%Total General Fund Revenues34,082,737$ 35,680,861$ 35,811,011$ 36,493,169$ 37,898,933$ 4,328,312$ 33,570,621$ 11.42%General Fund Expenditures: General Government: Administration1,037,235$ 1,118,873$ 1,049,123$ 1,056,796$ 1,341,606$ 448,707$ 892,899$ 33.45% Finance933,624 869,759 957,275 924,832 978,752 378,930 599,822 38.72% Assessing641,038 607,443 707,139 652,015 759,865 275,041 484,824 36.20% Human Resources748,718 801,958 754,699 730,731 796,666 282,499 514,167 35.46% Community Development1,385,036 1,281,000 1,366,055 1,353,476 1,479,911 612,894 867,017 41.41% Facilities Maintenance1,115,877 1,099,973 1,132,774 1,128,339 1,162,342 472,106 690,236 40.62% Information Resources1,564,128 1,492,734 1,570,712 1,421,685 1,589,432 547,536 1,041,896 34.45% Communications & Marketing608,228 657,758 646,841 722,199 755,940 324,959 430,981 42.99% Community Outreach25,587 22,718 26,553 24,403 27,637 10,654 16,983 38.55% Engineering549,251 436,228 376,601 339,876 525,834 195,134 330,700 37.11%Total General Government8,608,722$ 8,388,443$ 8,587,772$ 8,354,352$ 9,417,985$ 3,548,460$ 5,869,525$ 37.68% Public Safety: Police8,698,661$ 8,754,092$ 9,217,988$ 9,255,342$ 9,930,681$ 3,769,983$ 6,160,698$ 37.96% Fire Protection4,030,153 3,939,435 4,407,656 4,319,457 4,657,973 1,834,820 2,823,153 39.39% Inspectional Services2,216,075 2,082,694 2,419,073 2,271,301 2,544,762 899,760 1,645,002 35.36%Total Public Safety14,944,889$ 14,776,220$ 16,044,717$ 15,846,100$ 17,133,416$ 6,504,563$ 10,628,853$ 37.96% Operations & Recreation: Public Works Administration241,304$ 240,497$ 266,249$ 245,942$ 230,753$ 59,266$ 171,487$ 25.68% Public Works Operations2,907,781 2,699,375 3,019,017 2,809,715 3,091,857 1,143,632 1,948,225 36.99% Organized Recreation1,431,260 1,396,737 1,472,996 1,470,613 1,582,490 665,677 916,813 42.07% Recreation Center1,602,935 1,687,724 1,744,651 1,856,529 1,860,755 588,851 1,271,904 31.65% Park Maintenance1,634,249 1,627,700 1,721,732 1,797,271 1,830,530 650,340 1,180,190 35.53% Westwood Nature Center576,173 555,887 602,400 572,942 622,346 227,394 394,952 36.54% Natural Resources479,408 362,094 550,235 430,995 559,662 129,493 430,169 23.14% Vehicle Maintenance1,358,946 1,130,622 1,384,038 1,088,375 1,253,367 531,304 722,063 42.39%Total Operations & Recreation10,232,056$ 9,700,637$ 10,761,318$ 10,272,383$ 11,031,760$ 3,995,957$ 7,035,803$ 36.22% Non-Departmental: General 30,351$ 63,648$ 31,909$ 31,859$ 43,422$ 13,955$ 29,467$ 32.14% Transfers Out- 1,873,000 - 885,000 - - - 0.00% Council Programs198,000 198,000 0.00% Contingency266,719 104,224 385,295 188,254 74,350 - 74,350 0.00%Total Non-Departmental297,070$ 2,040,871$ 417,204$ 1,105,113$ 315,772$ 13,955$ 301,817$ 4.42%Total General Fund Expenditures34,082,737$ 34,906,172$ 35,811,011$ 35,577,947$ 37,898,933$ 14,062,935$ 23,835,998$ 37.11%*Primarily related to E911 capital items from restricted fund balance.Study session meeting of June 25, 2018 (Item No. 4) Title: May 2018 monthly financial reportPage 3 Budget to Actual - Enterprise FundsAs of May 31, 2018 Current BudgetMay Year To DateBudget Variance% of BudgetCurrent BudgetMay Year To DateBudget Variance% of BudgetCurrent BudgetMay Year To DateBudget Variance% of BudgetCurrent BudgetMay Year To DateBudget Variance% of BudgetOperating revenues: User charges 6,177,384$ 1,542,176$ 4,635,208$ 24.96% 7,421,016$ 2,134,529$ 5,286,487$ 28.76% 3,590,500$ 816,847$ 2,773,653$ 22.75% 3,024,731$ 931,183$ 2,093,548$ 30.79% Other 375,750 420,794 (45,044) 111.99% 30,000 9,077 20,923 30.26% 140,000 2,650 137,350 1.89% - 166,000 (166,000) Total operating revenues6,553,134 1,962,970 4,590,164 29.95% 7,451,016 2,143,606 5,307,410 28.77% 3,730,500 819,497 2,911,003 21.97% 3,024,731 1,097,183 1,927,548 36.27%Operating expenses: Personal services1,377,010 600,872 776,138 43.64% 689,225 312,428 376,797 45.33% 631,295 243,395 387,900 38.55% 796,527 257,400 539,127 32.32% Supplies & non-capital430,300 63,929 366,371 14.86% 65,550 19,826 45,724 30.25% 184,750 44,795 139,955 24.25% 31,600 643 30,957 2.03% Services & other charges1,704,224 547,630 1,156,594 32.13% 4,605,626 2,255,023 2,350,603 48.96% 3,014,442 614,192 2,400,250 20.37% 595,187 70,340 524,847 11.82% Depreciation * Total operating expenses3,511,534 1,212,431 2,299,103 34.53% 5,360,401 2,587,277 2,773,124 48.27% 3,830,487 902,382 2,928,105 23.56% 1,423,314 328,383 1,094,931 23.07%Operating income (loss)3,041,600 750,539 2,291,061 24.68% 2,090,615 (443,671) 2,534,286 -21.22% (99,987) (82,885) (17,102) 82.90% 1,601,417 768,800 832,617 48.01%Nonoperating revenues (expenses): Interest income 15,172 - 15,172 2,391 - 2,391 0.00% 15,000 - 15,000 0.00% 14,800 - 14,800 0.00% Interest expense/bank charges(176,342) (146,413) (29,929) 83.03% (26,584) (21,318) (5,266) 80.19% (25,500) (4,197) (21,303) 16.46% (40,897) (13,082) (27,815) 31.99% Total nonoperating rev (exp)(161,170) (146,413) (14,757) 90.84% (24,193) (21,318) (2,875) 88.12% (10,500) (4,197) (6,303) 39.97% (26,097) (13,082) (13,015) 50.13%Income (loss) before transfers2,880,430 604,126 2,276,304 20.97% 2,066,422 (464,989) 2,531,411 -22.50% (110,487) (87,082) (23,405) 78.82% 1,575,320 755,718 819,602 47.97%Transfers inTransfers out(601,985) (250,827) (351,158) 41.67% (823,637) (343,182) (480,455) 41.67% (234,046) (97,519) (136,527) 41.67% (322,459) (134,358) (188,101) 41.67%NET INCOME (LOSS)2,278,445 353,299 1,925,146 15.51% 1,242,785 (808,171) 2,050,956 -65.03% (344,533) (184,601) (159,932) 53.58% 1,252,861 621,360 631,501 49.60%Items reclassified to bal sht at year end: Capital Outlay(3,316,199) (681,186) (2,635,013) 20.54% (1,619,500) (735) (1,618,765) 0.05%- - - (2,688,977) (735) (2,688,242) 0.03%Revenues over/(under) expenditures(1,037,754) (327,887) (709,867) (376,715) (808,906) 432,191 (344,533) (184,601) (159,932) (1,436,116) 620,625 (2,056,741) *Depreciation is recorded at end of year (non-cash item).Water SewerSolid WasteStorm WaterStudy session meeting of June 25, 2018 (Item No. 4) Title: May 2018 monthly financial reportPage 4