HomeMy WebLinkAbout2018/02/07 - ADMIN - Agenda Packets - Planning Commission - Study SessionAGENDA
PLANNING COMMISSION STUDY SESSION
COUNCIL CHAMBERS
6:00 P.M.
FEBRUARY 7, 2018
1. Election of Chair and Vice Chair
2. Council Chambers Safety Training (20 minutes)
3. Monterey Drive Multimodal Study Presentation (40 minutes)
4. Bridgewater Traffic Study Presentation (50 minutes)
5. Annual Report (10 minutes)
If you cannot attend the meeting, please call the Community Development Office, 952/924-2575.
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please
call 952.928.2840 at least 96 hours in advance of meeting.
Planning Commission
Meeting Date: February 7, 2018
Study Session Item 3
3. Monterey Drive Multimodal Study Presentation
RECOMMENDED ACTION: Receive a presentation from city staff regarding the concept plans
for Monterey Drive improvements.
SUMMARY: The city is in the process of revising the design of Monterey Drive to better
accommodate all modes of travel, including vehicles, bicycles, and pedestrians. This design work
is still in the early stages and has not been presented to the neighborhood or city council.
The Monterey Drive Multimodal Study will have implications for the Bridgewater Bank
development site access, and it will be referenced in the Bridgewater Bank Traffic Study.
Therefore, staff would like to share the initial design concept with planning commission to help
inform the commission’s discussion regarding the traffic study for the Bridgewater Bank
development proposal.
There will be additional public process and analysis conducted by the Engineering Department
regarding the Monterey Drive Multimodal Study and design concepts. The information that will
be presented is not the final design.
NEXT STEPS: Staff intends to include information about Monterey Drive Multimodal Study at
the Bridgewater Bank development proposal neighborhood meeting scheduled to be held on
February 15, 2018 at 6:30 p.m. in the City Council Chambers.
Prepared by: Jennifer Monson, Planner
Reviewed by: Sean Walther, Planning and Zoning Supervisor
Planning Commission
Meeting Date: February 7, 2018
Study Session Item 4
4. Bridgewater Traffic Study Presentation
RECOMMENDED ACTION: Receive a presentation from city staff regarding the traffic study
related to the proposed development. Be prepared to ask questions and provide feedback.
SUMMARY: Bridgewater Bank proposes to locate their bank headquarters at 4424 and 4400
Excelsior Boulevard, and 3743 Monterey Drive. The site is guided mixed-use in the city’s
Comprehensive Plan. The majority of the 2.42 acre site is zoned C-2 Commercial, with
approximately 0.8 acres zoned R-4 Multi-family Residential. Bridgewater Bank will request a
rezoning of the entire site.
The planning commission reviewed the preliminary development proposal at the January 17, 2018
meeting. Commissioners were very interested in the traffic impacts of the proposal and wished to
review the traffic in more detail at a subsequent study session. There were also questions about the
adequacy of parking, if a restaurant is included. Commissioners otherwise responded positively to
the development site plan, building design, and proposed uses.
The city is in the process of revising the design of Monterey Drive to better accommodate all
modes of travel, including vehicles, bicycles, and pedestrians, in addition to analyzing the traffic
generated by the Bridgewater Bank development proposal. Staff will present the traffic study
information for the Bridgewater Bank development proposal at the meeting. The written traffic
study memorandum will be finalized following the planning commission meeting and then posted
to the city website.
NEXT STEPS: A neighborhood meeting is scheduled to be held on February 15, 2018 at 6:30
p.m. in the City Council Chambers. City council will then hold another study session to discuss
neighborhood input and traffic. Formal development applications are anticipated to be submitted
in March.
Prepared by: Jennifer Monson, Planner
Reviewed by: Sean Walther, Planning and Zoning Supervisor
Planning Commission
Meeting Date: February 7, 2018
Study Session Item 5
5. Planning Commission Annual Report
RECOMMENDED ACTION:
• Commissioners are asked to provide feedback on the additional 2018 goals related to Race
Equity and Inclusion and Opportunities for Collaboration.
• Provide feedback on slides for the Boards and Commissions Annual Meeting.
• Select a commissioner to preset the information at the February 26 meeting.
• RSVP for the annual meeting by February 16, 2018.
SUMMARY: Every year, the planning commission reports the past year’s activities and
accomplishments to city council and other boards and commissions through an annual report and
presentation.
This year, city council asks for additional information in the Annual Report Summary. They would
like a summary of activities and initiatives the planning commission will take to further race equity
and inclusion in the city. The council would also like a summary of collaboration opportunities the
planning commission will have with other commissions and community groups. Staff has drafted
proposed language for planning commission’s consideration.
NEXT STEPS: Commissioners will provide feedback on the additional information required in
this year’s Annual Report Summary at the study session on February 7. City staff will finalize the
Annual Report Summary and assist with the presentation to council and other boards and
commissions. A representative from planning commission will present the contents of the annual
report summary to city council and other boards and commissions on February 26, 2018.
Attachments: 2018 Annual Meeting Instructions
Draft 2017 Annual Report Summary
Draft Annual Report PowerPoint
Prepared by: Jacquelyn Kramer, Associate Planner
Reviewed by: Sean Walther, Planning and Zoning Supervisor
2018 Boards and Commissions Annual Meeting with Council Report &
Presentation Instructions
Introduction:
The meeting for boards and commissions to present their annual reports will take place on
February 26, 2018 in the Council Chambers at City Hall. The meeting will start at 5:30
pm.
All Board & Commission members are asked to attend, schedule permitting.
Formal invitations, with RSVP instructions, will be mailed to all commissioners on January
31, 2018. Staff liaisons, or alternate, are encouraged to attend.
Light food and beverages will be served.
Written Reports – due February 16:
Each Board/Commission shall prepare a written report for Council which details activities
undertaken in the past calendar year, a progress report on the previous year’s goals, and
goals for the coming year.
o NEW - A brief question regarding the race equity initiative is included
o NEW – A question regarding collaboration opportunities is included
Presentation Instructions for February 26:
On the night of the annual meeting with Council, each Board or Commission will select
one (1) representative from their group to present the annual report.
A maximum of 7 minutes will be allotted for a presentation that should consist of:
o Overview of 1-2 goals, activities or initiatives for the upcoming year.
o Explanation of group’s race equity ideas/comments
o Opportunities for collaboration with other groups
The remainder of the time will be designated for Council to ask questions, provide
comments, and address follow-up requests.
Please do not read the entire report verbatim. The Council will review each annual report
prior to the meeting. The designated representative should be sufficiently prepared to
answer questions on all aspects of the annual report.
o NEW – all reports will be provided to the other commissions in advance of the
meeting.
Feel free to be creative with your presentation. The use of visuals will be helpful (i.e.
PowerPoints, video, etc.) Please make arrangements for your audio or visual needs in
advance of the meeting, no later than one week prior. All requests should be submitted to
your staff liaison.
If you need help with A/V equipment in the Chambers, please have your staff liaison
contact Information Resources in advance of the meeting.
Following your presentation, Council has the option of scheduling a follow-up meeting
with your specific Board/Commission if needed.
Example/Suggested Presentation Script:
“Good evening. My name is (state name) and I am here representing (name of Board or
Commission). I would like to highlight the following from our written report: (select 2-3 of the
most important topics from your report that you would like to discuss with Council.)”
Presentation Order & Time:
Police Advisory Commission (6:15-6:30 PM)
Parks & Recreation Advisory Commission (6:30-6:45 PM)
Housing Authority (6:45-7:00 PM)
Planning Commission (7:00 – 7:15 PM)
Intermission – (7:15 – 7:30 PM)
Telecommunications Advisory Commission (7:30 – 7:45 PM)
Environment & Sustainability Commission: Sustainable SLP (7:45 -8:00PM)
Human Rights Commission (8:00 – 8:15 PM)
Board of Zoning Appeals (8:15 – 8:30 PM)
Tentative Schedule:
5:30 PM
o Check-in
o Light food/refreshments provided
o Welcome & thank you from Mayor Spano
6:00-6:15 PM – Council updates on key city-wide initiatives
o Vision 3.0 Overview
o Race Equity Initiative Overview
o Cultural Initiatives – focus on collaboration
6:15-8:30 PM – Presentations
o Seven (7) minutes for annual report overview
o Eight (8) minutes for questions, comments, and follow-up requests from City
Council
8:30 – 9:00 PM – Collaboration Mixer Activity
9:00 PM - Adjourn
2017 Annual Report
Board or Commission: Planning Commission
The Planning Commission is a seven member advisory group of citizen volunteers appointed
by the city council. The 2017 members included Lisa Peilen (Chair), Carl Robertson (Vice-Chair),
Claudia Johnston-Madison, Lynne Carper, Torrey Kanne, Richard Person, Joe Tatalovich (School
Board Representative), and Ethan Rickert (Youth Member).
Commissioners pride themselves in their thoughtful consideration of applications.
Commissioners review detailed staff reports, conduct fair and civil public hearings, discuss
complex issues in study sessions, and make sound recommendations in a timely fashion.
I. 2017 Goals and Key Initiatives:
a. Key Duties:
i. Review Comprehensive Plan amendments, development projects, and
zoning studies and amendments
ii. Hold public hearings and make recommendations to the city council
b. 2017 Activities: The commission reviewed 13 applications in 2017, including:
i. Developments: Platia Place, Via, The Elmwood, Parkway 25, Knollwood
Chick-Fil-A, Carpenter Park Stormwater Project, American Legion, Water
Treatment Plant 4
ii. Code amendments: Accessory dwelling units to religious institutions,
electric vehicle charging stations, small cell wireless facilities, mixed-use
zoning district, outdoor storage, third shift in industrial zones
II. 2018 Goals and Key Initiatives/Activities:
a. Review Development Applications
i. Hold study sessions and hearings in order to make informed
recommendations to city council
b. Comprehensive Plan Process
i. Review existing Comprehensive Plan
ii. Provide input into the community outreach strategies
iii. Insure the community’s vision and priorities are incorporated
iv. Review drafts of the Comprehensive Plan document
v. Hold a public hearing on the draft Comprehensive Plan and make
recommendations to City Council
c. Zoning Code Studies
i. Recommend Mixed-Use zoning district ordinance
ii. Recommend electric vehicle charging station ordinance
iii. Recommend small cell wireless facilities ordinance
2017 Annual Report
Board or Commission: Planning Commission
iv. Review architectural materials requirements
v. Review the Form-Based Code and work toward formal adoption
vi. Review other zoning ordinance amendments and updates
1. Light industrial uses
2. Bird-friendly development
3. Dark skies ordinance
III. Race Equity and Inclusion
a. Develop the Comprehensive Plan update through a racial equity lens.
b. Empower people of color to be engaged in community decisions, and monitor
neighborhood meeting participation to ensure all residents are represented at city
meetings.
c. Increase opportunities to provide affordable housing for diverse populations at all
income levels.
IV. Opportunities for Collaboration
a. Conduct joint meetings on updates to specific chapters of the Comprehensive Plan
with the Parks and Recreation Advisory Commission and the Environment &
Sustainability Commission.
b. If commissioner training on variance applications occur, include the Board of
Zoning Appeals.
1
2
3
4
5
Description: 149 unit apartment building and a 6‐story, 112‐room hotel at the
northwest corner of I‐394 and MN 169.
Final CC approval of the plat and PUD are anticipated in early 2018.
6
Description:Mixed‐use, mixed‐income transit‐oriented redevelopment. with 299
apartment units, a 110‐room hotel, a coffee shop, cafe, a bike shop, a makers space,
a co‐working space, e‐generation and greenhouse and approximately 1‐acre urban
forest.
Demolition of the former McGarvey building was complete in November 2017.
Construction on the north site is anticipated to start in early 2018, and on the south
site in spring 2018.
7
Description: 5 story, 70 unit mixed‐use development marketed toward active 55+
residents. Includes market rate and affordable apartments, and approximately
4,400 square feet of leasable office/commercial space.
Construction is expected to commence spring 2018, and complete mid‐2019.
8
Description: Five‐story, mixed‐use building. consisting of 112 luxury apartment units
and 12,000 sq ft of ground floor commercial space on a combined 1.57 acre parcel.
Construction began in the fall 2017, and is expected to complete in late 2018.
9
1. This ordinance states that dwelling units as an accessory use to Religious
Institutions will be allowed in the residential zoning districts.
2. The intent is to facilitate and encourage the use of electric vehicles and to
expedite the establishment of a convenient, cost‐effective electric vehicle
infrastructure. The ordinance will establish definitions, permitted locations,
required number of spaces, design standards, and maintenance obligations.
3. In August 2017 staff kicked off the process to update the existing M‐X District to
provide a zoning district that allows a citywide standard for mixed‐use
developments that are site and context sensitive.
4. The zoning amendment clarifies existing regulations, and creates additional
regulations intended to further define where installations can be installed,
expand on co‐location requirements, and create additional design criteria.
5. This ordinance is an amendment to the code to allow a third shift with specific
conditions listed in the proposed ordinance.
6. City staff are developing revisions to the architectural design standards in the
zoning ordinance, and evaluating the effectiveness of the ordinance.
10
1. Partial list of anticipated proposals: Beltline Redevelopment, Bais Yaakov Girls’
High School, Yeshiva Boys’ High School, Bridgewater
2. PC tasks: review existing comp plan and community outreach strategies, ensure
community’s vision is integrated into the update, review drafts, and recommend
approval of the update to CC
3. Adopt the following ordinances: MX District update, architectural materials
revisions, electric vehicle charging stations, small cell wireless facilities, Form‐
Based code (in limited areas of the city), other zoning ordinance amendments
and updates.
11
12
13
Thank you for you time, and I’m happy to answer any questions you may have.
14