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HomeMy WebLinkAbout2018/02/20 - ADMIN - Agenda Packets - City Council - RegularAGENDA FEBRUARY 20, 2018 6:15 p.m. SPECIAL STUDY SESSION – Community Room Discussion Items 1. 6:15 p.m. Off-Sale Intoxicating Liquor Study 2. 6:45 p.m. Boards and Commissions Application Review & Appointment Process 7:30 p.m. CITY COUNCIL MEETING – Council Chambers 1.Call to Order 1a. Pledge of Allegiance 1b. Roll Call 2.Presentations 2a. Recognition of Construction Codes Inspector Dean Blom’s 12 Years of Service 2b. Recognition of Donations 2c. Annual Update – Discover St. Louis Park 3. Approval of Minutes 3a. City Council Workshop Session Minutes of January 18-19, 2018 3b. Study Session Minutes of January 29, 2018 4.Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda, or move items from Consent Calendar to regular agenda for discussion.) 5. Boards and Commissions - None 6.Public Hearings 6a. LTF Club Operations Company, Inc. dba Life Café - On-Sale Wine & 3.2% Malt Liquor License Recommended Action: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve application from LTF Club Operations Company, Inc. dba Life Café, for an On-Sale Wine and 3.2% Malt Liquor License for the premises located at 5525 Cedar Lake Road, with a license term of March 1, 2018 – March 1, 2019. 6b. Public Hearing to Consider Allocation of 2018 Community Development Block Grant (CDBG) Funds Recommended Action: Mayor to open public hearing, take testimony, and then close the hearing. Motion to Adopt Resolution approving proposed use of 2018 Urban Hennepin County Community Development Block Grant (CDBG) Program Funds and authorize execution of Subrecipient Agreement with Hennepin County and Third Party Agreements. 7.Requests, Petitions, and Communications from the Public – None 8.Resolutions, Ordinances, Motions and Discussion Items - None 9.Communications – None Meeting of February 20, 2018 City Council Agenda CONSENT CALENDAR 4a. Adopt Resolution authorizing removal of weight restrictions on Joppa Avenue, Inglewood Avenue, and W. 31st Street. 4b. Adopt Resolution modifying parking restrictions on the north side of W. 39th Street from Quentin Avenue to the Park Nicollet access road. 4c. Adopt the following resolutions imposing civil penalties for liquor license violations according to the recommendation of the City Manager: •Resolution imposing civil penalty for liquor license violation on December 29, 2017, at Yard House #8354, 1665 Park Place Blvd. •Resolution imposing civil penalty for liquor license violation on December 29, 2017, at Blue Fox Bar & Grill, 5377 16th St. W. •Resolution imposing civil penalty for liquor license violation on December 29, 2017 at Smashburger #1419, 8124 Highway 7 •Resolution imposing civil penalty for liquor license violation on December 29, 2017 at Blaze Pizza, 8126 Highway 7 4d. Adopt Resolution for 2018 Liquor License Renewals for the license term of March 1, 2018 through March 1, 2019 4e. Adopt Resolution approving acceptance of a donation from the Minnesota Society of Arboriculture for all related expenses for Jim Vaughan, Natural Resources Coordinator, to attend the 2018 International Society of Arboriculture Conference in Columbus, Ohio in an amount not to exceed $2,700. 4f. Adopt Resolution approving acceptance of a donation from Discover St. Louis Park for registration and hotel for Jason West, Recreation Superintendent to attend the 2018 National Association of Sports Commission (NASC) Sports Event Symposium in an approximate amount not to exceed $2,000. 4g. Adopt Resolution for a Temporary Suspension of the Local Gambling Tax. 4h. Approve a temporary extension of the licensed premises for a one-day event at Copperwing Distillery, located at 6409 Cambridge Street. 4i. Approve entering into a Small Wireless Facility Co-location Agreement with Mobilitie. 4j. Designate Allied Blacktop Company the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $165,023.00 for Sealcoat Streets (Area 5) – Project No. 4018-1200. 4k. Designate Ti-Zak Concrete, Inc. the lowest responsible bidder, and authorize execution of a contract with the firm in the amount of $195,916.00 for Concrete Replacement– Project No. 4018-0003. 4l. • Adopt Resolution for concurrent detachment from St. Louis Park and annexation to Hopkins of certain lands pursuant to Minnesota Statutes Section 414.061. •Adopt Resolution for concurrent detachment from Hopkins and annexation to St. Louis Park of certain lands pursuant to Minnesota Statutes Section 414.061. 4m. Approve for filing PRAC Meeting Minutes of November 29, 2017. St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting: Special Study Session Meeting Date: February 20, 2018 Discussion Item: 1 EXECUTIVE SUMMARY TITLE: Off-Sale Intoxicating Liquor RECOMMENDED ACTION: City Council directed that the topic of off-sale intoxicating liquor be placed on a study session agenda for discussion. POLICY CONSIDERATION: What information is Council interested in reviewing as part of the study of off-sale intoxicating liquor? SUMMARY: The City Council adopted Resolution 17-196 limiting the number of off-sale intoxicating liquor licenses. At the time of adoption, there were currently 15 licensed off-sale liquor stores in the City. The 2018 liquor license renewal process is underway and 13 of the 15 current establishments have submitted renewal applications. Jennings’s Liquor and Sam’s Club Liquor did not submit applications for renewal. This changes the number of off-sale intoxicating liquor licensed in the City to 13. On February 5, 2018, the City Council modified the resolution adjusting the number of licenses from 15 to 13 to reflect actual number of license applications. Next Steps: •Council to direct staff on what information they would like included in the study of off-sale intoxicating liquor. •Further review will be conducted and discussed at a future study session based on Council direction. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Resolution Map Prepared by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Special Study Session Meeting of February 20, 2018 (Item No. 1) Page 2 Title: Off-Sale Intoxicating Liquor DISCUSSION BACKGROUND: The City Council would like time to discuss off-sale intoxicating liquor. In order to assist with the discussion, a list of past discussions is provided below: •January 12, 2015: City Council discussion and direction to staff to prepare a resolution allowing time to study off-sale intoxicating liquor licenses, zoning, establishment size, operations and locations. •January 20, 2015: City Council adopted Resolution 15-011 limiting the number of off-sale intoxicating liquor licenses so as to give time for City Council review of the matter. This resolution had an expiration of December 31, 2015. •April 20, 2015: City Council reviewed zoning, business locations, regulations, public safety, licenses per capita and data regarding existing establishments. •July 13, 2015: City Council continued discussion on establishment size and options regarding limitations on off-sale intoxicating liquor operations. •September 28, 2015: City Council discussed options for size limitations for off-sale intoxicating liquor operations. •October – December 2015: No action was taken and therefore the resolution adopted by the Council placing a hold on the issuance of additional off-sale licenses expired on December 31, 2015. •January 25, 2016: Council discussed off-sale intoxicating liquor licenses and directed staff to set aside time on an upcoming study session to discuss establishment size and proximity and obtain information from the City of Hopkins on their 2014 change in liquor regulations. •May 9, 2016: City Council discussed off-sale intoxicating liquor along with information requested at the January 25, 2016 study session. •December 4, 2017: City Council discussed off-sale intoxicating liquor and directed staff to prepare a resolution allowing time to discuss with new councilmembers. •December 18, 2017: City Council adopted Resolution 17-196 limiting the number of off-sale intoxicating liquor licenses (with other conditions) to allow Council time to review. This resolution has an expiration of June 30, 2018. •February 5, 2018: City Council modified Resolution 17-196, limiting the number of off-sale intoxicating liquor licenses (with other conditions) from 15 to 13. This resolution has an expiration of June 30, 2018. Special Study Session Meeting of February 20, 2018 (Item No. 1) Page 3 Title: Off-Sale Intoxicating Liquor RESOLUTION NO. 18-026 RESOLUTION REVISING RESOLUTION NO. 17-196 LIMITING NUMBER OF OFF-SALE INTOXICATING LIQUOR LICENSES WHEREAS, on December 18, 2017 the City Council adopted Resolution No. 17-196 whereby the City Council restricted the number of off-sale intoxicating liquor licenses to fifteen (15); and WHEREAS, only thirteen (13) of the fifteen (15) licensed off-sale liquor licenses in the stores are being utilized by businesses that are still in operation; and WHEREAS, the City remains concerned about the number of off-sale intoxicating liquor licenses issued on a per capita basis compared to neighboring and other comparable cities; and WHEREAS, the City Council has regulatory concerns about this relatively high number and location of off-sale liquor establishments in the City; and WHEREAS, the City Council believes that it would be in the best interest of the City and its citizens to engage in more detailed studies to determine if additional regulations are needed; and WHEREAS, the City Council also believes that it is appropriate and in the best interest of the City and its citizens to limit the number of off-sale intoxicating liquor licenses to the existing number of issued licenses at this time that are currently being utilized while the City Council studies the issue; and WHEREAS, in accordance with State law, City Code Section 3-72 allows the City Council by resolution to restrict the number of any type of liquor license issued by the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1.Pursuant to St. Louis Park City Code Section 3-72, the total number of off-sale intoxicating liquor licenses issued in the City will be restricted to thirteen (13). 2.The only off-sale intoxicating liquor license that will be issued will be for the continued operation of a liquor store by a new or existing owner at a location that is currently utilizing the existing licensed premises. 3.This resolution shall be effective upon its adoption and shall apply to all pending and future applications, and shall expire on June 30, 2018. Reviewed for Administration: Adopted by the City Council February 5, 2018 __________________________________ ______________________________________ Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: ________________________________ Melissa Kennedy, City Clerk Excelsior Bl v d Minnetonka Blvd Lake StLouisiana AveWo o d d a l e A v e 36th St W Cedar Lake R d 4 1 9 8 7 6 5 3 2 12 11 10 13 Off Sale Liquor Establishments Liquor Establishments Off Sale Intox (13) Places of Worship Private/Public Schools Fire Arm Sales Pawn Shop C2 Zoning District February 2018 # Establishment # Establishment1 Lunds & Byerly's 8 MGM Wine & Spirits2 Costco Wholesale #377 9 St. Louis Park Liquor3 Cub Liquor 10 Texas-Tonka Liquor4 Fresh Thyme Liquor 11 Trader Joe's #7105 Knollwood Liquor 12 Westwood Liquors6 Top Ten Liquors 13 Target Store T-21897 Liquor Boy Special Study Session Meeting of February 20, 2018 (Item No. 1) Title: Off-Sale Intoxicating Liquor Page 4 Meeting: Special Study Session Meeting Date: February 20, 2018 Discussion Item: 2 EXECUTIVE SUMMARY TITLE: Boards & Commissions Application Review and Appointment Process RECOMMENDED ACTION: No action at this time. The purpose of this item is to provide information on the process that is currently in place for annual appointments to the city’s advisory Boards and Commissions. POLICY CONSIDERATION: Does the City Council agree with the plan for the application review and appointment process for boards and commissions? SUMMARY: In 2016 the City Council formally approved revisions to the Rules & Procedures for Boards and Commissions. The revisions included updates to the annual recruitment, application and appointment processes to make them more transparent, efficient, and accessible to the public. The following changes were implemented: •Set uniform term expiration dates for all board and commission members and make all terms a period of three (3) years, with the exception of the Housing Authority. •Developed an online application process with standard questions for all applicants. •Required all applicants, including those seeking reappointment, to go through the same application process. •Standardized the process by which the council evaluates applications, selects candidates for interviews, and recommends candidates for appointment. •Retain applications for the period of one (1) year to create a candidate pool for recruitment needs that occur during the year. Applications are already being accepted for the 2018 annual appointment process. The deadline to apply is February 28, 2018. Given where the process is at for interviewing and appointing commissioners, staff has assumed the current practices in place would be used for the annual appointment process in 2018, with a few minor adjustments based on experiences from the previous annual appointment cycles and Council feedback. The following boards and commissions would be subject to the process: Board of Zoning and Appeals, Environment & Sustainability Commission, Housing Authority, Human Right Commission, Parks and Recreation Advisory Commission, Planning Commission, Police Advisory Commission, and Telecommunications Advisory Commission. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion Annual Appointment Process Schedule Projected Commission Vacancies Prepared by: Melissa Kennedy, City Clerk Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Page 2 Special Study Session Meeting of February 20, 2018 (Item No. 2) Title: Boards & Commissions Application Review and Appointment Process DISCUSSION How long is a membership term? •With the exception of the Housing Authority, terms are set at 3 years for all board and commission members unless otherwise determined by the City Council. •The terms for members of the Housing Authority are regulated by Minnesota Statutes Section 469.003, Subd. 6, and are set for a period of 5 years. •Youth commissioners serve one (1) year terms. When do membership terms expire? •Membership terms expire annually on May 31st. •Youth terms expire annually on August 31st. Is there a limit on the number of terms an individual can serve on a board or commission? •There are no term limits for board and commission members. What constitutes a vacancy on a board or commission? •All upcoming term expirations and any existing open positions are considered vacancies. Applications are required from all individuals interested in serving on a board or commission, including existing members seeking appointment to another term. •Please see the attached table outlining the projected openings expected to be filled during the annual appointment process in 2018. When does recruitment take place? •Recruitment began in January, 2018. Advertisements will continue through the end of February to coincide with the application deadline. How does someone apply to serve on a board or commission? •Interested individuals apply using our online application system. A document link is also available on our website for those that require or prefer a paper application. •All candidates complete the same application and answer the same questions. •Individuals can apply for up to 3 boards/commissions, and are asked to rank their choices in order of preference. •Upon submission of a completed application, the applicant receives an email confirmation and a follow-up message from staff reviewing the application process and proposed timeline. •Staff uses the online application tool to provide status updates to applicants, schedule interviews, and retain applications for one (1) year. How does a current member of a board or commission seek reappointment? •Current members of a board or commission seeking appointment to another term are required to complete an application. Candidates seeking reappointment may be asked, at the discretion of the Council, to participate in the interview process. All individuals seeking reappointment will be considered by the Council in the same pool as new candidates seeking appointment to a board or commission. How are applications reviewed? •The City Council reviews and scores each application that is submitted. •Applications will be provided to the Council for review and scoring during the week of March 5th. •Council scores will be due April 2nd. Page 3 Special Study Session Meeting of February 20, 2018 (Item No. 2) Title: Boards & Commissions Application Review and Appointment Process Who determines which candidates are interviewed? •The City Council selects the candidates to be interviewed, based on application scores. •Candidates will be notified of their application status no later than April 6th. •Interviews will be scheduled with selected candidates. When will interviews be held? •Based on Council feedback regarding the interview process that was conducted during the last two appointment cycles staff suggests scheduling interviews either on a weekend or another day during the week (not a Monday). •This will allow the Council to interview more candidates on the same day, provide an opportunity for more Council discussion regarding candidates and appointment recommendations, and will eliminate the need to devote multiple study sessions to conducting candidate interviews when other city business needs to be discussed. When will appointments be approved? •Appointments will be formally approved at the second regular meeting in May What is the process for making appointments to a board or commission? •Following candidate interviews, the City Council will make their appointment recommendations as a group and inform the Administrative Services department of the candidates they would like to appoint to each board or commission. ALTERNATIVES FOR CONSIDERATION: Based on Council feedback, possible alternatives to the process to consider are as follows: •Appoint a sub-committee of the Council to meet and be responsible for either a specific portion of the process, such as application review, or the entire process including candidate interviews. Formal appointments would still need to be acted on by the entire council at the 2nd regular meeting in May. •Other variations as suggested by the Council. •It would not be recommended that the Council provide the authority to staff for selecting the candidates to be appointed. The boards and commissions are intended to serve as a resource and advisory body to the City Council, and thus it's felt the Council should have a strong role in making the appointments. Page 4 Special Study Session Meeting of February 20, 2018 (Item No. 2) Title: Boards & Commissions Application Review and Appointment Process Annual Appointment Process Schedule Date Action January – February, 2018 Advertisement & recruitment activities Application period open February 28 Application Deadline March 5 – March 30 Application review period April 2 Application scores due to Admin Services; Selection of candidates for interview April 6 Deadline to notify candidates of application status, and begin scheduling candidate interviews TBD Candidate interviews at City Hall May 7 or May 14 Council discussion on appointment recommendations (if necessary) May 21 Council approval of appointments Page 5 Special Study Session Meeting of February 20, 2018 (Item No. 2) Title: Boards & Commissions Application Review and Appointment Process Projected Board & Commission Vacancies Commission Vacancies Terms Board of Zoning Appeals 0 3 year terms Environment & Sustainability Commission Regular Member – Stefan Collinet, Ryan Griffin Business Member – Terry Gips, VACANT Residential Tenant Member – VACANT 2 2 1 3 year terms 3 year terms 3 year term Housing Authority Commissioner – Richard Webb 1 5 year term Human Rights Commission Commissioner – VACANT 1 3 year term Parks & Recreation Advisory Commission 0 3 year terms Planning Commission Commissioner – Torrey Kanne, Rick Person 2 3 year terms Police Advisory Commission Commissioner – Alicia Hamilton, Matt Kinney, David Pacheco 3 3 year terms Telecommunications Advisory Commission 0 3 year terms *Subject to change if any additional vacancies occur due to resignation. Meeting: City Council Meeting Date: February 20, 2018 Presentation: 2a EXECUTIVE SUMMARY TITLE: Recognition of Construction Codes Inspector Dean Blom’s 12 Years of Service RECOMMENDED ACTION: The Mayor is asked to read the certificate and recognize Dean Blom for his 12 years of service to the City of St. Louis Park. POLICY CONSIDERATION: None at this time. SUMMARY: City policy states that employees who retire or resign in good standing with over 10 years of service will be presented with a framed certificate from the Mayor, City Manager and City Council. Dean Blom has resigned after more than 12 years of service to the City. He has been hired as the Building Official in New Hope. Dean will be in attendance at this meeting. The Mayor is asked to read the certificate and present it to Dean in recognition of his years of service. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Not applicable. Prepared by: Ali Timpone, HR Coordinator Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Meeting: City Council Meeting Date: February 20, 2018 Presentation: 2b EXECUTIVE SUMMARY TITLE: Recognition of Donations RECOMMENDED ACTION: Mayor to announce and express thanks and appreciation for the following donations being accepted at the meeting and listed on the Consent Agenda: From Amount For Minnesota Society of Arboriculture $2,700 All related expenses for Natural Resources Coordinator Jim Vaughan to attend the 2018 International Society of Arboriculture Conference in Columbus, Ohio in an amount not to exceed $2,700 Discover St. Louis Park $2,000 Registration and hotel for Recreation Superintendent Jason West to attend the 2018 National Association of Sports Commission (NASC) Sports Event Symposium in an amount not to exceed $2,000 Prepared by: Debbie Fischer, Administrative Services Office Assistant Approved by: Tom Harmening, City Manager Meeting: City Council Meeting Date: February 20, 2018 Presentation: 2c EXECUTIVE SUMMARY TITLE: Annual Update – Discover St. Louis Park RECOMMENDED ACTION: No action required. Becky Bakken, President of Discover St. Louis Park, will be in attendance to provide an annual update on the activities of this destination marketing organization POLICY CONSIDERATION: Are the activities of Discover St. Louis Park in keeping with the expectations of the City Council? SUMMARY: On December 20, 2010 the City Council approved an ordinance establishing a 3% lodging tax that would serve as the primary source of revenue for a new St. Louis Park visitor’s bureau now known as Discover St. Louis Park (DSLP). In February, 2011 an Operating Agreement was entered into by the City and DSLP that delineated the working relationship between the two entities. The Mayor and City Manager are designated as members on the DSLP board. On March 1, 2011 the lodging tax went into effect. FINANCIAL OR BUDGET CONSIDERATION: The Operating Agreement between the City and DSLP requires that the City collect the lodging tax from the hotels and then remit 95% of the proceeds to DSLP. As allowed by state statute, the City retains the 5% for uses identified in a policy previously adopted by the City Council. For 2018 this amount is expected to be in the $40 to $45,000 range. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: DSLP PowerPoint Presentation Prepared by: Tom Harmening, City Manager Year -End Report 2017 -SLP City Council City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 2 2 A Destination Marketing Organization Representing St. Louis Park And Golden Valley Discover St. Louis Park’s mission is to strengthen the awareness of St. Louis Park and Golden Valley as a prime meeting and visitor destination, stimulate economic development and support community growth. City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 3 Minnesota State Statute M.S. 469.190 Local Lodging Tax Ninety-five percent of the gross proceeds from any tax imposed under subdivision 1 shall be used by the statutory or home rule charter city or town to fund a local convention or tourism bureau for the purpose of marketing and promoting the city or town as a tourist or convention center. Discover St. Louis Park is a non-profit organization 501 (c) 6, governed by a 13-member board, plus representation from Golden Valley 3 City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 4 $14.4 billion in gross sales a year Almost $40 million per day 254,000 full and part-time jobs 11% of private sector employment $5.1 billion in salaries and wages $930 million, in sales tax revenues 17% of all MN sales taxes Hennepin County: 4.7 billion and 79,869 jobs 4 Tourism in Minnesota 9.8 billion or 68% of all MN tourism revenues are in the metro region City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 5 21 23.5 17 16 16.5 6 0 5 10 15 20 25 St. Louis Park Tourism Generates: SLP Lodging Tax (3%): $800,118 City for Administrative Services (5%): $40,006 DSLP Portion to Market & Promote the Community (95%): $760,112 $800,118 in SLP lodging tax receipts (3%) = $25.9 million in lodging revenues (97%) = $97.4 million in visitor spending throughout the community Visitor Dollars: 21% spent on lodging 79% spent throughout the community 5 *Sources: Explore Minnesota Tourism, The Economic Expenditures by Travelers of Minnesota, Davidson-Peterson Associates, MN Dept. of Revenue, MN Dept. of Employment and Economic Development 79% of visitor spending is on “Main Street” while 21% is on lodging. Without tourism, many of your favorite businesses and establishments may no longer exist. City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 6 21 23.5 17 16 16.5 6 0 5 10 15 20 25 Golden Valley Tourism Generates: GV Lodging Tax (3%): $178,455 City for Administrative Services (5%): $8,923 DSLP Portion to Market & Promote the Community (95%): $169,533 $178,455 in GV lodging tax receipts (3%) = $5.8 million in lodging revenues (97%) = $21.7 million in visitor spending throughout the community Visitor Dollars: 21% spent on lodging 79% spent throughout the community 6 *Sources: Explore Minnesota Tourism, The Economic Expenditures by Travelers of Minnesota, Davidson-Peterson Associates, MN Dept. of Revenue, MN Dept. of Employment and Economic Development 79% of visitor spending is on “Main Street” while 21% is on lodging. Without tourism, many of your favorite businesses and establishments may no longer exist. City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 7 Ø St. Louis Park and Golden Valley’s seven hotel properties collectively employed more than 440 people in 2017. Ø Tourism generated $119 million in visitor spending throughout our communities. Ø Tourism supports existing companies while stimulating the development of new business and event opportunity. 7 Tourism Means Economic Vitality for St. Louis Park and Golden Valley 23.5% 21% 16.5% 17% 16% 6% Travel Spending by Sector Food & Beverage Transportation Lodging Recreation Other Retail City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 8 88 City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 9 No one relocates, Takes a new job, Buys a new home, OR Starts a business in a community without visiting first... Ø Tourism attracts new residents Ø Tourism attracts a strong work force Ø Tourism attracts new businesses Ø Tourism attracts new development Source: Longwoods International Research 2016 9 Tourism is Economic Developments Appetizer City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 10 10 What Happens When More Visitors Come to Town? The perception of the community is enhanced City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 11 11 What Happens When More Visitors Come to Town? The perception of the community is enhanced City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 12 12 What Happens When More Visitors Come to Town? The perception of the community is enhanced City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 13 Business Segments Leisure Meetings & Events Sports Group 13 2017 Featured Marketing How Do We Reach Our Best Prospects? 2017 Budget 1,118,690 Program expenses account for 55% of our overall budget. v Robust Digital Marketing Program, including new geofencing v Search Engine Marketing v Twins “Deep Cuts” Radio Show v Minnesota Meetings + Events v Explore Minnesota Travel Guide v MPLS/St. Paul Official Visitors Guide v Mall of America Kiosk Distribution v Minnesota Public Radio v The Current v Partnership with Meet Minneapolis v Meeting Pages v KFAN Network v Minneapolis/St. Paul Airport Brochure Program v Billboards in Greater MN and North and South Dakota City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 14 35% 31% 15% 12% 7% Restaurants Play Shopping Hotels Plan 26,910 Unique Visits from January-December 2017 with 137,653 pageviews 27,319 Unique Website Visits from January-December -Website pageviews increased 79%, meaning visitors were spending more time on our site, looking at more content -Web traffic from North Dakota, South Dakota and Wisconsin increased 57% over last year -Social Media following from Facebook, Instagram and Twitter increased 8% over last year 14 •Information shown only represents the top five viewed pages on our website. •Stats do not include visits made to the home page City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 15 0 200 400 600 800 1000 1200 1400 1600 1800 2000 Illinois Wisconsin North Dakota Virginia South Dakota Website Traffic: Where People are Coming From Out-of-State 15 City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 16 34.50% 65.50% Gender Website Audience Demographics 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 25-34 35-44 45-54 18-24 55-64 Age 16 Male Female City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 17 21 Business Accounts Group Tour 8% Leisure Awareness/ Economic Impact SMERF 17%Association 30% Meeting and Events 30% Sports 14% 14,676 Total leisure leads Includes destination guides distributed via email, mail and throughout the community (estimated through January 2018 1,468 (10% of total) x *108 x 3 Total = $475,632 *Blended Rate of day tripper vs. overnight visitor *Sources: Explore Minnesota Tourism, The Economic Impact of Expenditures by Travelers on Minnesota, Davidson-Peterson Associates; MN Dept. of Revenue, MN Dept. of Employment & Economic Development, Bureau of Labor Statistics; U.S. Travel Association. 17 City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 18 Actual & Potential Visitor Impact 270 Groups Leads Sent 128 Groups Definite 4,518 Total room nights picked up 19,573 Total potential room nights requested *Actual Hotel Revenue: 4,518 x 100 = $451,800 Overnight Groups 4,518 x $145 per day x 1.5 days = $982,665 Day Groups 6,640 x $70 per day = $464,800 *Overnight & Day Combined = 1,447,465 *Potential Groups: 19,573 x $245 x 1.5 days = $7,193,077 * Sources: Explore Minnesota Tourism, The Economic Impact of Expenditures by Travelers on Minnesota, Davidson-Peterson Associates; MN Dept. of Revenue, MN Dept. of Employment & Economic Development, Bureau of Labor Statistics; U.S. Travel Association. 18 City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 19 Actual and Potential Awareness Generated $4,818,180 $1,447,465 $475,632 $451,800 2017 Potential EI = $7,193,077 2017 Actual EI = $2,374,897 EI since DSLP inception: $17,976,407 Actual and Potential Awareness Generated Potential GroupsDay and Overnight Actual Leisure 19 Actual Hotel Revenue 19 City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 20 DSLP Lodging Tax Summary $746,248.68 $805,421.06 $828,222.62 $860,761.32 978,573.08 $0.00 $200,000.00 $400,000.00 $600,000.00 $800,000.00 $1,000,000.00 $1,200,000.00 2013 2014 2015 2016 2017 20 +53,766.12 +59,172.38 +22,801.56 +32,212.92 +117,811.76 The addition of Golden Valley added 244 hotel rooms in 2017 City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 21 2121 - 10,000.00 20,000.00 30,000.00 40,000.00 50,000.00 60,000.00 70,000.00 80,000.00 90,000.00 100,000.00 2012 2013 2014 2015 2016 2017 DSLP Lodging Tax SLP Summary Collection began in March of 2011. Inventory has been relatively consistent. SLP Income 2017: $800,118. City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 22 DSLP Lodging Tax GV Summary 22 Collection began in January 2017/244 Rooms. GV Income 2017: $178,455. 0 5000 10000 15000 20000 25000 City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 23 23 Looking Ahead -Strategic Landscape Ø 22% more hotel rooms available in the metro area than in 2016. Ø Visitation to the metro are continues to increase. Ø Competition for the travel dollar is fierce, more destinations see the value of visitors. Ø Metro area has 20+ CVB’s (DMO’s) all competing for the same visitor. Ø DSLP hotels experienced a slight decline in occupancy year-over-year in 2017, as did most metro hotels. Ø Annual occupancy was still at 68% in 2017, indicating the area is well positioned for hotel development. Ø Average Daily Rate (ADR) performed well for the year. To help protect your privacy, PowerPoint has blocked automatic download of this picture. City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 24 24 Who Are Our Visitors? Ø Average HHI $79,740 Ø Average party 1.9 Ø 72% are married Ø Average age 47 years old Ø 71% leisure / 29% business Ø Length of say 2.3 nights Ø 50% of visitors are “day trippers” (travel 90 miles or more) City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 25 25 Who Are Our Visitors? 75% of metro area visitors are from MN, ND, SD, IA, WI 47% are from MN IL and Manitoba are other key markets 80% of metro visitors arrive via personal vehicle and travel an average of 311 miles one way City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 26 26 Strategic Objectives 2018 Ø Focus on the Leisure Sports AND Meeting/Association Markets Ø Focus on ways to reach those identified markets Ø Increase non-peak period business Ø Enhance overnight stays Ø Leverage resources via partnerships Ø Maximize prospect engagement Sneak Peak: Adam Turman Original Design City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 27 27 St. Louis Park Marketing Initiatives Ø Children First Ø Community Link – Meadowbrook Ø SLP Police Crime Prevention Fund Ø Friends of the Arts Ø Parktacular –Ambassadors Sponsor Ø Dollars for Scholars Ø Historical Society Ø Kiwanis –Terrific Kids Ø Hockey Association Ø Rotary Bundled Up Winter Fun Day Ø STEP –Holiday Train Ø Ugly Sweater Dash City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 28 2828 City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 29 Questions? City Council Meeting of February 20, 2018 (Item No. 2c) Title: Annual Update – Discover St. Louis Park Page 30 Meeting: City Council Meeting Date: February 20, 2018 Minutes: 3a UNOFFICIAL MINUTES CITY COUNCIL WORKSHOP SESSION JANUARY 18-19, 2018 January 18: The workshop session was called to order at 4:10 p.m. Councilmembers present: Mayor Jake Spano, Councilmembers Tim Brausen, Steve Hallfin, Rachel Harris, Anne Mavity, and Margaret Rog. Absent: Thom Miller. Staff present: City Manager (Mr. Harmening) and Deputy City Manager/Director of Human Resources (Ms. Deno) Others present: Bridget Gothberg and ML Rice, Consultants City Council participated in a workshop and discussed the following items: •Carver Governance •Groups: forming, storming, norming, performing model •Unwritten rules and council norms – Updates were made and will be brought back for formal approval at an upcoming council meeting. •Relational learning, style preferences, Gregorc Adjourned at 8:50 p.m. January 19, 2018: The workshop session was called to order at 8:50 a.m. Councilmembers present: Mayor Jake Spano, Councilmembers Tim Brausen, Rachel Harris, Anne Mavity, Thom Miller and Margaret Rog. Absent: Steve Hallfin. Staff present: City Manager (Mr. Harmening), Deputy City Manager/Director of Human Resources (Ms. Deno), Director of Community Development (Ms. Barton), Director of Engineering (Ms. Heiser), Director of Operations and Recreation (Ms. Walsh), Director of Inspections (Mr. Hoffman), Chief Information Officer (Mr. Pires), Police Chief (Mr. Harcey), Fire Chief (Mr. Koering), Communications and Marketing Manager (Ms. Larson), Chief Financial Officer (Mr. Simon) and Racial Equity Coordinator (Ms. Sojourner). Others present: Bridget Gothberg and ML Rice, Consultants City Council continued the workshop with the following items: •An exercise about the past, present and future. Past: 25 years 1990-2015; Present: 2016- 2017; Future: 2018-2028. •Creation of groupings to help determine next steps. Data was taken from Vision 3.0; from former visioning exercises; and from the group discussion on past, present and future. o Council’s consensus was to direct staff to take the information developed and propose some “big bowl” priorities/goals to bring back to council for review. o Council will have a follow-up session with consultant ML Rice to check in and modify statements as needed prior to final approval. o Council will continue to discuss overall work, projects, and initiatives for understanding, goal/priority setting, and taking action. Adjourned at 3 p.m. ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City Council Meeting Date: February 20, 2018 Minutes: 3b UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION ST. LOUIS PARK, MINNESOTA JANUARY 29, 2018 The meeting convened at 6:45 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Rachel Harris, Anne Mavity, Thom Miller, and Margaret Rog. Staff present: City Manager (Mr. Harmening), Economic Development Coordinator (Mr. Hunt), Environmental and Sustainability Coordinator (Ms. Pinc), Community Development Director (Ms. Barton), and Recording Secretary (Ms. Pappas). Guests: Ryan Griffin, ESC Chair; Lukas Wrede, ESC Member; and additional ESC members; Abby Finis, Great Plains Institute; George Sherman and Will Anderson, Sherman Associates. 1.Future Study Session Agenda Planning –Month February 5 & 12, 2018 Mr. Harmening presented the proposed Study Session agenda for Feb. 5 and 12, 2018. Councilmember Brausen mentioned adding a link to the upcoming council meeting agenda to Nextdoor and other city social media sites. He noted that this is a good way to notify people so they don’t miss out on important meetings. Councilmember Brausen also stated that he would like to discuss lobbying public utilities, as that could possibly relate to the climate action plan. Councilmember Hallfin asked about discussing the speed limit on Louisiana Avenue, from Excelsior to Minnetonka Boulevard. Mr. Harmening stated that there is reasoning behind the speed limit at that location, and a policy is in place for lowering or raising the limit there. Councilmember Harris asked if there is a city policy in place for the funding of non-profits. She would like to discuss this sooner rather than later, in order to be fair and uniform. Mr. Harmening pointed out that the next few months’ agendas are very busy, adding that the council may want to start meeting earlier or meet an additional day in order to devote more time to these items. Councilmember Rog stated she would like to discuss design guidelines for new home construction. Additionally, she would like to look at practices and policies for transgender individuals in the city. Councilmember Mavity asked about the moratorium on liquor licenses and when that might be discussed again. Councilmember Miller noted that he would like a discussion on amending City Charter language that might be discriminatory. He stated the charter needs to be brought up to date, specifically as it relates to gender identification. City Council Meeting of February 20, 2018 (Item No. 3b) Page 2 Title: Study Session Minutes of January 29, 2018 Councilmember Mavity pointed out that the council needs to address items in the charter where the city is more restrictive than the state. Mayor Spano noted an issue with clearing off benches in the city after a large snowfall. He would like to explore the idea of having city maintenance crews clear snow from benches as soon as possible and then afterwards bill the owner of the bench for the snow removal. 2. Climate Action Plan (CAP) Discussion Ms. Pinc, Mr. Griffin, Ms. Finis and Mr. Wrede presented the report. Mr. Griffin thanked the council for their time. He pointed out the guiding objectives and strategies to realize the city’s greenhouse gas emissions reduction goals, including sourcing 100% renewable electricity by 2030 and achieving community-wide carbon neutrality by 2040. He stated that the CAP will become the roadmap for actions to achieve the greatest emission reductions in the most cost-effective manner. Mr. Griffin stated that council passed the Climate Inheritance Resolution on May 16, 2016. Mr. Griffin stressed the importance of this opportunity for the city to take a leadership position on climate action and to save human existence. He added that the commission has been working on this project with staff, residents, businesses and the council since 2014. He also noted the extensive work of community youth and the partnership with them on the CAP. Ms. Finis noted St. Louis Park’s great commitment to climate change. She pointed out that city operations reflect only 1.5% of this plan, also noting the kick start projects for the plan including: • Youth led project • Climate action resource hub • Public electronic vehicle charging Mr. Wrede stated that he personally has been working on the climate action plan for years, and it has become a big part of his life. He added that he is working with other cities on their plans as well, basing that work on what St. Louis Park has done. He stated that he feels very strongly about it and is happy to have come to this point. Mayor Spano commended the group on the Climate Action Plan, adding that from a city staffing perspective, there will need to be additional staff hired to get this work done. He stated that additional communications, operations, and engineering staff will be needed, adding that the school district will also need to be a partner in this process. He noted that this is a great start and pointed out that there is work to be done that we are not even aware of yet. Councilmember Mavity stated that the report was well written, well organized, and accessible. She appreciates all the hard work that went into it. She added that it provides clarity for the choices being presented. She stated that the council is committed to and serious about the CAP, but pointed out that implementing it will present challenging choices and impact budgets. She stated that the plan cannot be accomplished with our existing staff. If the city truly wants to lead on, we will need to be in partnership with non-profits, academic groups, and funders with additional resources. Councilmember Harris added that she appreciates the report’s layout, showing the big picture. She also noted that strong partnerships with the business community; education; communication; outreach; and adding more staff will be valuable. She stated that partnerships are a wise choice in City Council Meeting of February 20, 2018 (Item No. 3b) Page 3 Title: Study Session Minutes of January 29, 2018 order to meet these ambitious goals. She is eager to get started, also pointing out that it is a big step. Councilmember Miller asked if the commercial portion of the CAP would have the bigger impact initially. He also asked if there are incentives for businesses to help bring the plan to reality. Ms. Finis stated that incentives will help, but they have been offered for quite some time already and have not really driven emissions down that much. She stated that it will have to be a mix of incentives, trade-offs, and figuring out the right balance. Councilmember Brausen noted that the CAP is very important work the city must do to be at net zero by 2040. He supports it, as well as organics recycling and composting. He recommended that the city accelerate the conversion to all LED lighting. He stated that collaboration is important and the public utilities should be included as partners in this plan. He noted that Twin West should also be invited to participate. Councilmember Rog stated that she concurs with all of her colleagues’ comments and is impressed with the CAP. She added that she would like to know the costs of this plan before committing to it. She wants to be certain it is aligned with other city commitments, including racial equity. She pointed out the development projects, light rail stations, and Connect the Park projects which must be financially supported in the next few years as well. Councilmember Hallfin agreed with the councilmembers’ comments, adding that the city needs to lead by example with the CAP plan. He pointed out that the Rec Center has the highest emissions in the city, and he would like to review this as the CAP is implemented. He added that he would also like to see the costs of the plan; however, the council must also consider the costs if the city does not implement the CAP. Councilmember Mavity stated that she does not think it is reasonable that all costs be summarized before the council adopts the CAP. She pointed out that the council will be adopting a vision, and individual action decisions will be made as time goes on. She is also concerned about language such as “encourage” used in the plan. She suggested implementing the policy similar to what was done with affordable housing. Mayor Spano agreed with all the comments made, agreeing that there are concerns about costs; however, the CAP is a vision, and decisions will be made by the council as the project moves along. He stated that he did not see much mention of the role of transit in the plan. He also hopes that wind power can be addressed, just as solar power is significantly addressed. He pointed out that it will be important to have the school district as a partner in this, especially since the youth will be the ones to develop the new technologies in the future. Councilmember Brausen suggested adding the CAP as a topic in the council’s joint meeting with the school board in the spring. Mr. Wrede told the councilmembers that they can count on the students to be at the council’s disposal on this project. Councilmember Rog stated for the record that she is definitely in favor of the CAP and yet thinks costs need to be considered and priorities developed. Mr. Griffin stated that he appreciated the council’s concerns about costs but pointed out that the CAP will actually be a cost-savings program as it works to create environmental efficiencies over time. City Council Meeting of February 20, 2018 (Item No. 3b) Page 4 Title: Study Session Minutes of January 29, 2018 Councilmember Harris asked Mr. Griffin what the “low-hanging fruit” is. Mr. Griffin said that the commission is asking the council to approve the vision for 2030 and 2040. He noted that the report gives examples of how to reach the goals and how things will evolve over time. He stated that they cannot provide a perfect cost analysis. The CAP is a visionary statement to get things started. Prioritization will be done along the journey and will evolve. He stated that the plan focuses on electricity and businesses as the easiest starting points. Ms. Finis added that the plan is a multi-pronged approach. Working with community businesses who also have their own sustainability programs could be a beginning. Additionally, an important first step will be having the youth help with energy audits and working to make this a part of the culture of the community. Mr. Harmening stated that councilmembers should send questions to him, and he will forward them to Ms. Pinc. Mayor Spano added that the CAP is in keeping with the council’s expectations. Mr. Harmening stated that the CAP will be on the Feb. 5, 2018, council meeting agenda for adoption. 3. Proposed Preliminary Development Agreement with Sherman Associates Mr. Hunt stated that at the November 20 Special Study Session, the EDA/Council selected Sherman Associates as the developer they want to partner with to redevelop the SWLRT Beltline Blvd. Station Site. He noted that staff was then directed to prepare a preliminary development agreement between the EDA, the city, and Sherman Associates. The purpose is to formalize the parties’ obligations under the SWLRT funding agreements with the Metropolitan Council and under the Congestion Mitigation Air Quality federal grant for the structured public parking at the Beltline Station. Mr. Hunt added that the agreement also outlines the parties’ respective responsibilities for further defining the Beltline Station redevelopment plan consistent with the parties’ mutual objectives. Additionally, Sherman Associates needs formal permission to access the property in order to conduct its due diligence as well as exclusive rights to negotiate acquisition of the subject properties with the EDA and the City. The PDA also outlines the processes for applying for land use and zoning changes as well as tax increment financing assistance. Mr. Hunt noted that a draft of the proposed PDA was included in the report, and the agreement will be presented for formal consideration at the February 5th EDA and City Council meetings. Mr. Sherman and Mr. Anderson were in attendance to answer questions about their firm’s preliminary plans for the Beltline Station Site. Mr. Anderson stated the redevelopment plan proposes a dynamic mixed use to provide products, services, and housing, including 20% affordable housing at 50% AMI. He stated that they are proposing two residential buildings, with 120 units each. Additionally, they’d like to construct an office building with first floor retail, along with a Metro Transit park and ride for SWLRT users. Mr. Anderson stated this development will be a connection to the larger community and allow a flow of people through the site, with a strong connection point to the light rail and to the community. Mr. Sherman stated the prospective project would have a total development cost of $73 million, with estimated property taxes of $1,160,000 per year. He added that Sherman Associates is committed to environmental sustainability and would use its newly constructed off-site solar garden to provide energy to the development, as it would be a challenge to use on-site solar panels as there would not be enough solar energy to produce electricity for the individual units. Mr. City Council Meeting of February 20, 2018 (Item No. 3b) Page 5 Title: Study Session Minutes of January 29, 2018 Sherman stated that they are supportive of the city’s commitment to zero energy, but details would need to be further discussed. Councilmember Mavity recused herself from the conversation as Mr. Sherman and she serve on the same board. Councilmember Hallfin asked if the Metropolitan Council would own the parking in this location. Mr. Hunt stated that the Metropolitan Council would own the land and the EDA would likely have a long-term land lease. The EDA would likely own the parking ramp and have a lease arrangement with the Metropolitan Council for the required 268 transit parking stalls. The rest of the stalls would be public parking. He added that there would be a maintenance agreement similar to that with the Park Nicollet/Methodist Hospital ramp. In that case, the city owns the ramp, and Park Nicollet maintains it. Councilmember Hallfin asked about TIF for zero energy buildings and if this could be part of the city’s policy. Mr. Hunt stated that it is anticipated that the redevelopment site will likely have substantial infrastructure costs for which the TIF will be needed, but that TIF for energy efficient buildings is not an allowable use. Councilmember Hallfin asked if the land has been tested. Mr. Hunt stated some environmental testing was done prior to the EDA’s purchase of the 4601 Hwy 7 property but that Sherman will have to conduct their own testing of the site. Councilmember Brausen asked how much of the site would be retained by the city. Mr. Hunt stated that the plan is to sell Sherman all the EDA and city properties in phases. Councilmember Brausen added that he hopes Sherman will commit to the city’s Climate Action Plan. Mr. Hunt reminded the council this is a preliminary development agreement with Sherman. It is basically an agreement to work cooperatively together for 18 months, and it gives Sherman the assurance that the city is working exclusively with them on the redevelopment project. Councilmember Harris asked about the station site design and improving the biking and walking in that area. She asked about the placement of the parking structure in relation to the pedestrian experience. Councilmember Harris added that she hopes public art will be added to this area, as well. Mr. Anderson stated that the Metropolitan Council is acquiring the bank property for park and ride purposes so the ramp will have to be located there. However, the ramp will include pedestrian and biking areas, bike storage, and a plaza. Mr. Sherman agreed that public art will be incorporated into the redevelopment. Councilmember Rog noted that this redevelopment site is in her ward. She has heard many in the community say that they prefer aesthetically pleasing buildings, so she would like to advocate for special buildings that are unique to St. Louis Park. She added that she has concerns about the parking ramp, but is pleased to see that construction will begin later, as she hopes the developer can be responsive to ever changing issues. She wondered if there was any benefit to splitting the parking, and she would also like to see the affordable housing provide more than studio or one- bedroom apartments. She added that she would like more neighborhood retail at the development and hopes to have more council input on future RFP’s. Councilmember Miller asked about having more density in the area and more affordable units. Mr. Sherman pointed out that as the density grows and a building goes over six stories, costs increase, and there will also be a need for more parking. He added that there are concerns already with the water table issue there. Also, zoning would need to be changed to allow for less parking per unit, especially if the city wants to meet their Climate Action Plan goals. City Council Meeting of February 20, 2018 (Item No. 3b) Page 6 Title: Study Session Minutes of January 29, 2018 Councilmember Miller noted that 8,000 feet of retail seems very low for this development. Mr. Sherman stated that 80% of developments that have retail on the first floor lose money. He stated that this requires deep subsidization, adding that in the next 10 years, there will be much less retail, so building more is not a solution. The need for retail is shrinking, pointing out that Target is no longer building big box stores and has gone to small neighborhood shops. He added that shoppers buy online, but noted that there will be a need for public gathering and restaurants in these developments. Mayor Spano stated that he is in favor of the preliminary development agreement and likes the mix of living and office space, as well as the affordability elements. He agreed with Councilmember Rog on aesthetics, adding that he would like to see more unique structures for St. Louis Park. He pointed out that it will be important for the future that the parking structures can be converted for other uses, such as office space. It was the consensus of the City Council to move forward with the proposed preliminary development agreement, which will be presented for formal approval at the EDA and City Council meetings on February 5, 2018. 4. Updated Draft of 2018 Legislative Agenda Mr. Harmening confirmed with the council that the top legislative priorities are: - Community development & housing; specifically, affordable housing - Transportation - Funding around police training – Pathways to Policing program Communications/Meeting Check-In (Verbal) Councilmember Brausen noted that in the written report on the Comprehensive Plan, he would like to address the issue of food security and food access. Councilmember Rog also asked how information gathered at the neighborhood meetings is translated into action items in the Comprehensive Plan. Ms. Barton stated that all information gathered is digested and incorporated in overarching policies and goals for the future. She also noted that small items from discussions are taken into consideration and used as examples or anecdotal material in the written plan. She added that she will ask the consultant and staff to inform residents of how their comments will be incorporated into the plan and what the next steps are in the process. Mr. Harmening noted that next week, the Police Department is invited to participate in a heroin overdose session that the Hennepin County Sheriff’s Office is conducting. He added that there was a recent heroin overdose death in St. Louis Park. Mr. Harmening added that the Reilly Tar Consent Decree is near conclusion and will be on a council agenda in March for approval. Mr. Harmening also noted that near the Uptown West apartment complex there is shallow groundwater that was contaminated many years ago. It has migrated south and east and has now been detected in high levels of soil vapor. He noted that these vapors can be dangerous for City Council Meeting of February 20, 2018 (Item No. 3b) Page 7 Title: Study Session Minutes of January 29, 2018 residents, and the PCA is testing. If there is a problem, the PCA will notify residents. The PCA has notified the owner of the apartment complex to install a venting system; however, the owners are pushing back. Mr. Harmening added that this could develop into a licensing ordinance issue, where the units will not be able to be rented in the buildings. He added that the Police Department building and City Hall will also be checked for soil vapor issues. Councilmember Mavity asked how the city plans to communicate with the residents. Mr. Harmening stated that the PCA will communicate with the residents, adding that if there is a danger, the PCA would tell the residents to move out. Mr. Harmening also noted that on March 12 there will be a joint meeting of the city council and school board. Staff will be planning the agenda with council input. Councilmember Rog asked about the process for selecting commissioners to boards and commission. Mr. Harmening stated that this will be discussed later in February so staff can get more specific direction from council. Mr. Harmening noted that the school district community education program is offering Courageous Conversations. He would like the council to be a part of that on February 16, 2018. Additionally, Mr. Harmening noted that with Sam’s Club closing in St. Louis Park, an off-sale liquor license is open. He suggested bringing a resolution to council next week for approval to amend the resolution authorizing a moratorium on new liquor licenses, lowering the number of off-sale licenses and then automatically dropping the number as needed. He also proposed further study of the topic. Councilmember Brausen noted that there is a vacancy on the Community education Advisory Commission and a City Council Representative is needed. Mr. Harmening asked the council: How did we do tonight? Comments from councilmembers included: productive; substantive; long; loath after-meeting evaluation; no tension; want more collaborative deliberation; need to study and learn before taking formal action. The meeting adjourned at 10:00 p.m. Written Reports provided and documented for recording purposes only: 5. 2040 Comprehensive Plan Update 6. Historic Walker Lake Update 7. Update – Modification of Wooddale Bridge at Highway 7 8. Citywide Fiber Infrastructure Update 9. Via (PLACE) Project Update 10. Fourth Quarter Investment Report (Oct – Dec 2017) 11. Update on Charter Commission Study on Ranked Choice Voting 12. Parkshore Senior Campus – Minor PUD Amendment ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City Council Meeting Date: February 20, 2018 Consent Agenda Item: 4a EXECUTIVE SUMMARY TITLE: Traffic Study No. 691: Authorize Removal of Weight Restrictions – Joppa Ave, Inglewood Ave, W. 31st St RECOMMENDED ACTION: Motion to Adopt Resolution authorizing removal of weight restrictions on Joppa Avenue, Inglewood Avenue, and W. 31st Street. POLICY CONSIDERATION: The authorization of weight restriction removals is allowed per the City’s established regulatory authority. SUMMARY: Staff received a request to evaluate the posted weight restrictions on Joppa Avenue, W.31st Street, and Inglewood Avenue. After a review of the physical condition and weight bearing capacity of the roads, it was determined that they can withstand at least 6 tons per axle which does not require posted weight restrictions. The Traffic Committee recommended that the weight restrictions in these locations should be removed. The weight restrictions were installed at a time when the roads could not withstand the weight. Since then, city streets have been repaved and designed to withstand such weight. After the Traffic Committee made a recommendation, a letter was sent to the surrounding business owners, property owners, and residents soliciting feedback. Staff did not receive any responses from the recipients. FINANCIAL OR BUDGET CONSIDERATION: The cost to enact the change in traffic control is minimal and will come out of the general operating budget. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Location Map Resolution 2086 – to be rescinded Resolution 4939 – to be rescinded Prepared by: Ben Manibog, Transportation Engineer Reviewed by: Debra Heiser, Engineering Director Approved by: Tom Harmening, City Manager City Council Meeting of February 20, 2018 (Item No. 4a) Page 2 Title: Traffic Study No. 691: Authorize Removal of Weight Restrictions – Joppa Ave, Inglewood Ave, W. 31st St RESOLUTION NO. 18-____ AUTHORIZE REMOVAL OF WEIGHT RESTRICTIONS –JOPPA AVENUE, INGLEWOOD AVENUE, W. 31ST STREET TRAFFIC STUDY NO. 691 WHEREAS, the City of St. Louis Park received a request from an interested party to evaluate the existing weight restrictions on Joppa Avenue, W. 31st Street, and Inglewood Avenue. WHEREAS, the Traffic Committee has reviewed the physical condition and weight bearing capacity of the roads and determined that they can withstand at least 6 tons per axle which does not require posted weight restrictions. WHEREAS, staff has completed a process to inform interested parties about the Traffic Committee recommendation to remove the weight restrictions on Joppa Avenue, W. 31st Street, and Inglewood Avenue. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that the Engineering Director is hereby authorized to: 1.Rescind Resolution 2086 – removing signs and weight restrictions from Joppa Avenue from W. 37th Street to W. 40th Street. 2.Rescind Resolution 4939 – removing signs and weight restrictions from Inglewood Avenue from TH 7 to W. 31st Street and on W. 31st Street from France Avenue to Inglewood Avenue. Reviewed for Administration: Adopted by the City Council February 20, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk 31ST ST W SERVICE D R HI G H W A Y 7 COUNT Y R O A D 2 5 JOPPA AVE SINGLEWOOD AVE SGLENHURST AVE SPRIVATE RDSERVI C E D R HI G H W A Y 7 COUNTY R O A D 2 5 0 100 20050 Feet ´ TS 691 - Extents Map - 2/20/18 Legend Proposed Removal of Weight Restrictions 40TH ST W EXCEL SI O R B L V D 38TH ST W KIPLING AVE SFRANCE AVE SJOPPA AVE SINGLEWOOD AVE S37TH ST W VALLAC H E R A V E 36 1/2 ST W LYNN AVE SGLENHURST AVE SMO N T E R E Y D R QUENTIN AVE S39TH S T W 40TH L N W PARK C O M M O N S D R WOLFE P K W Y PARK CE N T E R B L V D PRINCETON AVE SGRAND WAYPARK NICOLLET BLVDMERID IAN LN 39TH ST W EXCEL SI O R B L V D 0 400 800200Feet City Council Meeting of February 20, 2018 (Item No. 4a) Title: Traffic Study No. 691: Authorize Removal of Weight Restrictions – Joppa Ave, Inglewood Ave, W. 31st St Page 3 City Council Meeting of February 20, 2018 (Item No. 4a) Title: Traffic Study No. 691: Authorize Removal of Weight Restrictions – Joppa Ave, Inglewood Ave, W. 31st St Page 4 City Council Meeting of February 20, 2018 (Item No. 4a) Title: Traffic Study No. 691: Authorize Removal of Weight Restrictions – Joppa Ave, Inglewood Ave, W. 31st St Page 5 City Council Meeting of February 20, 2018 (Item No. 4a) Title: Traffic Study No. 691: Authorize Removal of Weight Restrictions – Joppa Ave, Inglewood Ave, W. 31st St Page 6 City Council Meeting of February 20, 2018 (Item No. 4a) Title: Traffic Study No. 691: Authorize Removal of Weight Restrictions – Joppa Ave, Inglewood Ave, W. 31st St Page 7 Meeting: City Council Meeting Date: February 20, 2018 Consent Agenda Item: 4b EXECUTIVE SUMMARY TITLE: Traffic Study No. 692: Modify Parking Restrictions on W. 39th Street at Quentin Avenue RECOMMENDED ACTION: Motion to Adopt Resolution modifying parking restrictions on the north side of W. 39th Street from Quentin Avenue to the Park Nicollet access road. POLICY CONSIDERATION: The authorization of parking restrictions is allowed per the City’s established regulatory authority. SUMMARY: Staff received a request in December 2017 to evaluate the parking restrictions on W.39th Street from Quentin Avenue to the Park Nicollet access road. This request was brought to the Traffic Committee for their January 2018 meeting. The Traffic Committee recommended that parking should be allowed on the north side of Park Commons Drive from 20 feet west of the crosswalk to the Park Nicollet access road. This allows an additional 30 feet of parking space while also complying with Minnesota Statute 169.34 which prohibits parking within 20 feet of a crosswalk. In addition, as a housekeeping measure, the engineering staff recommends rescinding Resolution 6344 and re-writing the parking restrictions. The original resolution includes outdated sections of the old W. 39th Street when it passed through the current Park Nicollet properties. The intent is to leave the existing parking restrictions as they are on Auto Club Way east of Park Center Boulevard. After the Traffic Committee made a recommendation, a letter was sent to the surrounding business owners, property owners, and residents soliciting feedback. Staff has received only 1 response and it was opposed to the recommendation. FINANCIAL OR BUDGET CONSIDERATION: The cost to enact the parking restriction modification is minimal and will come out of the general operating budget. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Location Map Resolution 6344 – to be rescinded Prepared by: Ben Manibog, Transportation Engineer Reviewed by: Debra M. Heiser, Engineering Director Approved by: Tom Harmening, City Manager City Council Meeting of February 20, 2018 (Item No. 4b) Page 2 Title: Traffic Study No. 692: Modify Parking Restrictions on W. 39th Street at Quentin Avenue RESOLUTION NO. 18-___ AUTHORIZE MODIFICATION OF PARKING RESTRICTIONS ON W. 39TH STREET AT QUENTIN AVENUE TRAFFIC STUDY NO. 692 WHEREAS, the City of St. Louis Park, Minnesota received a request from an interested party to evaluate the existing parking restrictions on the north side of W. 39th Street west of Quentin Avenue. WHEREAS, staff has completed a process to inform interested parties about the Traffic Committee recommendation to allow parking on the north side of W. 39th Street between the crosswalk at the intersection of W. 39th Street & Quentin Avenue and the Park Nicollet access road. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that the Engineering Director is hereby authorized to: 1.Rescind Resolution 6344 – eliminating outdated parking restrictions on the old segment of W. 39th Street through the Park Nicollet properties. 2.Install “No Parking” restrictions on the south side of Auto Club Way from the east right- of-way line of Park Center Boulevard to 360 feet east of the east right-of-way line of Park Center Boulevard. 3.Install “No Parking” restrictions on the north side of Auto Club Way from 230 feet east of the east right-of-way line of Park Center Boulevard to 380 feet east of the east right-of- way line of Park Center Boulevard. 4.Install “No Parking” restrictions on the north side of W. 39th Street from 20 feet west of the west right-of-way line of Quentin Avenue to 130 feet west of the west right-of-way line of Quentin Avenue. Reviewed for Administration: Adopted by the City Council February 20, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk PARK C O M M O N S D R QUENTIN AVE S 0 100 20050Feet ´ TS 692 - Extents Map - 2/20/18 Legend Proposed Parking Restriction Removal Existing "No Parking" Restrictions AUTO CLUB WAY HIGHWAY 100 SPARK CENTER BLVDHIGHWAY 100 SHIGHWAY 100 S0 100 20050Feet City Council Meeting of February 20, 2018 (Item No. 4b) Title: Traffic Study No. 692: Modify Parking Restrictions on W. 39th Street at Quentin Avenue Page 3 City Council Meeting of February 20, 2018 (Item No. 4b) Title: Traffic Study No. 692: Modify Parking Restrictions on W. 39th Street at Quentin Avenue Page 4 Meeting: City Council Meeting Date: February 20, 2018 Consent Agenda Item: 4c EXECUTIVE SUMMARY TITLE: Resolutions Imposing Civil Penalties for Liquor License Violations RECOMMENDED ACTION: Motion to Adopt the following resolutions imposing civil penalties for liquor license violations according to the recommendation of the City Manager: •Resolution imposing civil penalty for liquor license violation on December 29, 2017, at Yard House #8354, 1665 Park Place Blvd. •Resolution imposing civil penalty for liquor license violation on December 29, 2017, at Blue Fox Bar & Grill, 5377 16th St. W. •Resolution imposing civil penalty for liquor license violation on December 29, 2017 at Smashburger #1419, 8124 Highway 7 •Resolution imposing civil penalty for liquor license violation on December 29, 2017 at Blaze Pizza, 8126 Highway 7 POLICY CONSIDERATION: Does the City Council concur with the decision of the City Manager to impose penalties for liquor license violations occurring on December 29, 2017, at these 4 establishments in St. Louis Park? If the City Council disagrees with the City Manager’s recommendation, a hearing would need to be scheduled for the licensee to appear before the City Council for further consideration. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Resolutions Prepared by: Melissa Kennedy, City Clerk Approved by: Tom Harmening, City Manager City Council Meeting of February 20, 2018 (Item No. 4c) Page 2 Title: Resolutions Imposing Civil Penalties for Liquor License Violations DISCUSSION BACKGROUND: Liquor compliance checks were conducted by the St. Louis Park Police Department on December 29, 2017. Under the direction of a police officer, an underage buyer attempted to purchase alcoholic beverages at 58 licensed establishments in operation throughout the city at that time. Five of the licensed establishments failed the compliance check. Citations were issued in each case and forwarded to Hennepin County District Court for consideration of criminal penalties. The city is responsible for imposing civil penalties. Minnesota Statute 340A.415 limits civil penalty fees to a maximum of $2,000 for each violation. City Code requires that the presumptive civil penalties for the violations of selling alcohol to an underage person are as follows: 1st Violation 2nd Violation within 3 years 3rd Violation within 3 years 4th Violation within 3 years $2,000 $2,000 and 1 day suspension $2,000 and 3 day suspension Revocation Administrative Process Liquor license violators were given three options: 1.Accept the violation and pay the penalty, waiving the right to any further appeal. 2.Appear at an Administrative Hearing with the City Manager. 3.Appeal directly to the City Council at a public meeting. The establishments and fines set are as follows: Establishment Name Address Violation Date Number of Violations within 3 years Fine/Penalty Blaze Pizza 8126 Hwy. 7 12/29/17 2 $2,000 + 1 day suspension Blue Fox Bar & Grill 5377 16th St. W. 12/29/17 1 $2,000 Smashburger #1419 8124 Highway 7 12/29/17 2 $2,000 + 1 day suspension TGI Friday’s 5875 Wayzata Blvd. 12/29/17 1 $2,000 Yard House #8354 1665 Park Place Blvd. 12/29/17 1 $2,000 •Blaze Pizza, Blue Fox Bar & Grill, Smashburger, and Yard House accepted their violations and agreed to pay their respective penalties. •Although they do not dispute that the violation occurred, TGI Friday’s has requested to appeal the prescribed penalty directly to the City Council. This appeal has been tentatively scheduled for March 5, 2018. All establishments that successfully passed the compliance check received a congratulatory letter from the Police Department. Those establishments that did not pass the compliance check were offered Alcohol Server Training from our Police Department, free of charge. City Council Meeting of February 20, 2018 (Item No. 4c) Page 3 Title: Resolutions Imposing Civil Penalties for Liquor License Violations RESOLUTION NO. 18-____ RESOLUTION IMPOSING CIVIL PENALTY FOR LIQUOR LICENSE VIOLATION OCCURRING ON DECEMBER 29, 2017 AT BLAZE PIZZA 8126 HIGHWAY 7 WHEREAS, on December 29, 2017, a liquor license violation, sale of liquor to a minor, occurred at Blaze Pizza, 8126 Highway 7 in St. Louis Park; and WHEREAS, the liquor license violation was the second occurrence at this establishment within three years; and WHEREAS, the license holder, has stipulated that the incident occurred and was a violation of the city liquor license ordinance Sections 3-73 through 3-75; and WHEREAS, the license holder was informed of the civil penalty process and has agreed to accept the administrative penalty as set by the City Manager and as approved by the City Council. NOW THEREFOR BE IT RESOLVED, that a civil penalty of $2,000 + 1-day suspension is hereby imposed on the license holder pursuant to City Code Section 3-75. Reviewed for Administration: Adopted by the City Council February 20, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of February 20, 2018 (Item No. 4c) Page 4 Title: Resolutions Imposing Civil Penalties for Liquor License Violations RESOLUTION NO. 18-____ RESOLUTION IMPOSING CIVIL PENALTY FOR LIQUOR LICENSE VIOLATION OCCURRING ON DECEMBER 29, 2017 AT BLUE FOX BAR & GRILL 5377 16th STREET WEST WHEREAS, on December 29, 2017, a liquor license violation, sale of liquor to a minor, occurred at Blue Fox Bar & Grill, located at 5377 16th Street West in St. Louis Park; and WHEREAS, the liquor license violation was the first occurrence at this establishment within three years; and WHEREAS, the license holder, has stipulated that the incident occurred and was a violation of the city liquor license ordinance Sections 3-73 through 3-75; and WHEREAS, the license holder was informed of the civil penalty process and has agreed to accept the administrative penalty as set by the City Manager and as approved by the City Council. NOW THEREFOR BE IT RESOLVED, that a civil penalty of $2,000 is hereby imposed on the license holder pursuant to City Code Section 3-75. Reviewed for Administration: Adopted by the City Council February 20, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of February 20, 2018 (Item No. 4c) Page 5 Title: Resolutions Imposing Civil Penalties for Liquor License Violations RESOLUTION NO. 18-____ RESOLUTION IMPOSING CIVIL PENALTY FOR LIQUOR LICENSE VIOLATION OCCURRING ON DECEMBER 29, 2017 AT SMASHBURGER #1419 8124 HIGHWAY 7 WHEREAS, on December 29, 2017, a liquor license violation, sale of liquor to a minor, occurred at Smashburger #1419, located at 8124 Highway 7 in St. Louis Park; and WHEREAS, the liquor license violation was the first occurrence at this establishment within three years; and WHEREAS, the license holder, has stipulated that the incident occurred and was a violation of the city liquor license ordinance Sections 3-73 through 3-75; and WHEREAS, the license holder was informed of the civil penalty process and has agreed to accept the administrative penalty as set by the City Manager and as approved by the City Council. NOW THEREFOR BE IT RESOLVED, that a civil penalty of $2,000 + 1-day suspension is hereby imposed on the license holder pursuant to City Code Section 3-75. Reviewed for Administration: Adopted by the City Council February 20, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of February 20, 2018 (Item No. 4c) Page 6 Title: Resolutions Imposing Civil Penalties for Liquor License Violations RESOLUTION NO. 18-____ RESOLUTION IMPOSING CIVIL PENALTY FOR LIQUOR LICENSE VIOLATION OCCURRING ON DECEMBER 29, 2017 AT YARD HOUSE #8354 1665 PARK PLACE BLVD. WHEREAS, on December 29, 2017, a liquor license violation, sale of liquor to a minor, occurred at Yard House #8354, located at 1665 Park Place Blvd. in St. Louis Park; and WHEREAS, the liquor license violation was the first occurrence at this establishment within three years; and WHEREAS, the license holder, has stipulated that the incident occurred and was a violation of the city liquor license ordinance Sections 3-73 through 3-75; and WHEREAS, the license holder was informed of the civil penalty process and has agreed to accept the administrative penalty as set by the City Manager and as approved by the City Council. NOW THEREFOR BE IT RESOLVED, that a civil penalty of $2,000 is hereby imposed on the license holder pursuant to City Code Section 3-75. Reviewed for Administration: Adopted by the City Council February 20, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: February 20, 2018 Consent Agenda Item: 4d EXECUTIVE SUMMARY TITLE: 2018 Liquor License Renewals RECOMMENDED ACTION: Motion to Adopt Resolution for 2018 Liquor License Renewals for the license term of March 1, 2018 through March 1, 2019 POLICY CONSIDERATION: Does Council wish to approve renewal of liquor licenses for the attached licensees who have met the necessary criteria to obtain a license? SUMMARY: The City has received the required information from current liquor license establishments for renewal of their liquor licenses. The required documents include state and city renewal applications, certificates of liquor liability insurance, proof of workers’ compensation compliance, and license fees. Each of the establishments listed in Exhibit A of the attached resolution have met the criteria necessary for issuance of their respective liquor licenses. During the 2017-2018 license period, the following new liquor licenses were approved: •Parkway Pizza, 6325 Minnetonka Blvd. (On-Sale Wine and 3.2) •Frank Lundberg American Legion Post 282 at new location 6509 Walker St. (Club On-Sale and On-Sale Sunday) •Fresh Thyme Farmer’s Market, 4840 Excelsior Blvd., Suite A (3.2 Off-Sale) and Fresh Thyme Liquor, 4840 Excelsior Blvd., Suite B (Off-Sale Intoxicating), •AC Hotel by Marriott, 5075 Wayzata Blvd. (On-Sale Intoxicating and On-Sale Sunday) •Courtyard Minneapolis West, 9980 Wayzata Blvd. (On-Sale Intoxicating and On-Sale Sunday) Five licensees closed in the same time period: •Bonefish Grill, 1607 West End Blvd. (On-Sale Intoxicating and On-Sale Sunday) •Granite City Food & Brewery, 5500 Excelsior Blvd. (On-Sale Intoxicating, On-Sale Sunday, Brew Pub Off-Sale) •Jennings’ Liquor Store, 4631 Excelsior Blvd. (Off-Sale Intoxicating) •Kai & Little Crustacean, 8028 Minnetonka Blvd. (On-Sale Intoxicating and On-Sale Sunday) •Sam’s Club #6318, 3745 Louisiana Ave. So. (Off-Sale Intoxicating) Two establishments chose not to renew their liquor licenses: •Noodles & Company, 8120 Highway 7 (On-Sale Wine and 3.2) •Noodles & Company, 5326 16th Street West (On-Sale Wine and 3.2) FINANCIAL OR BUDGET CONSIDERATION: Fees received for liquor license renewals are budgeted and defray the costs the city incurs to administer and enforce liquor licensing regulations and requirements. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Resolution with Exhibit A - List of Establishments Prepared by: Kay Midura, Office Assistant – City Clerk’s Office Reviewed by: Melissa Kennedy, City Clerk Approved by: Tom Harmening, City Manager City Council Meeting of February 20, 2018 (Item No. 4d) Page 2 Title: 2018 Liquor License Renewals DISCUSSION BACKGROUND: St. Louis Park City Code Chapter 3 regulates liquor licensing. The city also abides by state statutes related to liquor licensing. The licensing period for liquor is one year, beginning March 1. Renewal of licenses is done in accordance with the following section: City Code Sec. 3-64. Renewal application. (a)Applications for the renewal of an existing liquor license shall be made at least 45 days prior to the date of the expiration of the license, and shall state that everything in the prior application remains true and correct except as otherwise indicated on the renewal application. (b)Renewal applications for an On-Sale License for a restaurant shall include a certified public accountant's statement showing total sales, food sales, liquor sales and percentage of total sales of the restaurant for the previous year. REVIEW AND REGULATIONS: As required by City Code Sections 3-57 and 3-70, all On-Sale Intoxicating and On-Sale Wine licensees are in compliance with food/liquor ratio requirements: •On-Sale Intoxicating Liquor License must have a minimum of 50% of gross receipts attributable to the sale of food. •On-Sale Wine License - The holder of a wine license, who is also licensed to sell 3.2 percent malt liquor on-sale and whose gross receipts are at least 60 percent attributable to the sale of food, may also sell intoxicating malt liquor at on-sale without an additional license. As required in City Code Section 3-70, all property tax payments for establishments are current. STAFF RECOMMENDATION: The City Clerk’s Office reviews all the application information and works with the Police Department to assure that all licensees meet the necessary criteria for issuance of the next year’s term of their liquor license. All license renewals and applications as listed on Exhibit A of the Resolution have met the requirements. All items are in order and recommendation is made for approval and issuance of the appropriate licenses for the term of March 1, 2018 to March 1, 2019. City Council Meeting of February 20, 2018 (Item No. 4d) Page 3 Title: 2018 Liquor License Renewals RESOLUTION NO. 18- ____ RESOLUTION APPROVING ISSUANCE OF LIQUOR LICENSE RENEWALS FOR MARCH 1, 2018 THROUGH MARCH 1, 2019 WHEREAS, Minnesota Statutes Chapter 340A and St. Louis Park City Code Chapter 3 provide for liquor licensing in cooperation with the Alcohol and Gambling Enforcement Division of the Minnesota Department of Public Safety, and WHEREAS, no license may be issued or renewed if required criteria has not been met, and NOW THEREFORE BE IT RESOLVED by the City of St. Louis Park City Council that the applicants and establishments listed in Exhibit A have met the criteria necessary for issuance of their respective liquor licenses, and the applications are hereby approved for March 1, 2018 to March 1, 2019. Reviewed for Administration: Adopted by the City Council February 5, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of February 20, 2018 (Item No. 4d) Page 4 Title: 2018 Liquor License Renewals Resolution No. 18-___ 2018 Liquor License Renewals EXHIBIT A Business Name Licensee Name Address License Type AC St. Louis Park ACSLP LLC 5075 Wayzata Blvd. On-Sale Intoxicating& Sunday Sale Applebee's Neighborhood Grill & Bar Apple Minnesota, LLC 8312 Highway 7 On-Sale Intoxicating & Sunday Sale Best of India Best of India Inc. 8120 Minnetonka Blvd On-Sale Wine & 3.2 Blaze Pizza Team DHW, LLC 8126 Hwy. 7 On-Sale Wine & 3.2 Blue Fox Bar & Grill ResBiz LLC 5377 W. 16th St. On-Sale Intoxicating & Sunday Sale Board & Brush - St. Louis Park Madilin Creative, LLC 5810A W. 36th Street On-Sale Wine & 3.2 Brush Studio Azeka, Inc. 1651 Park Place Blvd. On-Sale Wine & 3.2 Bunny's Rackner Inc. 5916 Excelsior Blvd On-Sale Intoxicating & Sunday Sale Chipotle Mexican Grill, #311 Chipotle Mexican Grill of Colorado, LLC 5480 Excelsior Blvd On-Sale Wine & 3.2 Cooper The Cooper LLC 1607 Park Place Blvd On-Sale Intoxicating & Sunday Sale Copperwing Distillery Hennepin Distilling, LLC 6409 Cambridge Street Cocktail Room On-Sale & Micro- Distillery Off-Sale Costco Wholesale #377 Costco Wholesale Corporation 5801 W 16th St Off-Sale Courtyard Minneapolis West CSM Lodging Services, Inc. 9980 Wayzata Blvd. On-Sale Intoxicating & Sunday Sale Crave Crave Hospitality WE LLC 1603 West End Blvd On-Sale Intoxicating & Sunday Sale Cub Foods SuperValu, Inc. 5370 16th Street W Off-Sale 3.2 Cub Foods Knollwood Diamond Lake 1994 LLC 3620 Texas Ave S Off-Sale 3.2 Cub Liquor SuperValu, Inc. 5370 16th Street W Off-Sale DoubleTree Minneapolis Park Place MLCV STLP, LLC 1500 Park Place Blvd On-Sale Intoxicating & Sunday Sale Frank Lundberg American Legion Post 282 Frank Lundberg American Legion Post 282 6509 Walker St. On-Sale Intoxicating Club & Sunday Sale Fresh Thyme Farmers Market Lakes Venture, LLC 4840 Excelsior Blvd., Ste. A Off-Sale 3.2 Fresh Thyme Liquor Lakes Venture, LLC 4840 Excelsior Blvd., Ste. B Off-Sale Homewood Suites HSSLP LLC 5305 Wayzata Blvd 3.2 On-Sale & Sunday Sale Knollwood Liquor Knollwood Liquor Inc. 7924 Hwy 7, Suite A Off-Sale Liquor Boy Liquor Boy, Inc. 5620 Cedar Lake Rd Off-Sale Lunds & Byerly's Wines & Spirits Byerly Beverages, Inc. 3777 Park Ctr Blvd Off-Sale Lunds & Byerly's-St. Louis Park Byerly's, Inc. 3777 Park Ctr Blvd On-Sale Intoxicating & Sunday Sale Marriott Mpls. West CSM Lodging Services, Inc. 9960 Wayzata Blvd On-Sale Intoxicating & Sunday Sale McCoy's Public House McCoy's of Minneapolis, Inc. 3801 Grand Way On-Sale Intoxicating & Sunday Sale MGM Wine & Spirits IAW Management, LLC 8100 Highway 7 Off-Sale Mill Valley Kitchen Mill Valley Corporation 3906 Excelsior Blvd On-Sale Intoxicating & Sunday Sale Minneapolis Golf Club Minneapolis Golf Club 2001 Flag Ave S On-Sale Intoxicating Club & Sunday Sale Olive Garden Italian Restaurant #1424 GMRI Inc. 5235 Wayzata Blvd On-Sale Intoxicating & Sunday Sale Park Tavern Lounge & Lanes Philips Investment Co. 3401 Louisiana Ave S On-Sale Intoxicating & Sunday Sale Parkway Pizza SLP Pizza Company, Inc. 6325 Minnetonka Blvd. On-Sale Wine & 3.2 Pei Wei Asian Diner Pei Wei Asian Diner, LLC 5330 Cedar Lake Road, #600 On-Sale Wine & 3.2 Pinot's Palette Lifeswork Enterprises, LLC 4712 Excelsior Blvd On-Sale Wine & 3.2 Prime Deli Weinberg Brothers Investments Co., LLC 4224 Minnetonka Blvd. On-Sale Wine & 3.2 Punch Bowl Social Punch Bowl Minneapolis, LLC 1691 West End Blvd. On-Sale Intoxicating & Sunday Sale Raku Sushi & Lounge Raku Sushi & Lounge, Inc. 5371 16th St W. On-Sale Intoxicating & Sunday Sale Rojo Mexican Grill Rojo West End LLC 1602 West End Blvd On-Sale Intoxicating & Sunday Sale Showplace 14 #8863 Kerasotes Showplace Theatres, LLC 1625 West End Blvd. On-Sale Intoxicating & Sunday Sale Smashburger #1419 Smashburger Acquisition-Minneapolis, LLC 8124 Highway 7 On-Sale Wine & 3.2 St. Louis Park Liquor Kevin Tran 6316 Minnetonka Blvd Off-Sale Steel Toe Brewing Steel Toe Brewing LLC 4848 35th Street W. Brewer Off-Sale; Taproom On-Sale & Sunday Sale Target Store T-2189 Target Corporation 8900 Highway 7 Off-Sale City Council Meeting of February 20, 2018 (Item No. 4d) Page 5 Title: 2018 Liquor License Renewals Business Name Licensee Name Address License Type Taste of India Rasoi, Inc 5617 Wayzata Blvd On-Sale Wine & 3.2 Texas-Tonka Liquor Texas Tonka Liquor, Inc. 8242 Minnetonka Blvd Off-Sale Texa-Tonka Lanes H.J.K.S. Inc. 8200 Minnetonka Blvd On-Sale Intoxicating & Sunday Sale TGI Friday's Central Florida Restaurants, Inc. 5875 Wayzata Blvd On-Sale Intoxicating & Sunday Sale The Loop Loop West End, LLC 5331 16th Sreet W. On-Sale Intoxicating & Sunday Sale Top Ten Liquors Yayin Gadol, LLC 5111 Excelsior Blvd Off-Sale Trader Joe's #710 Trader Joe's East, Inc. 4500 Excelsior Blvd Off-Sale Westwood Liquors FC Liquors 2 Inc. 2304 Louisiana Ave S Off-Sale Wok in the Park A Wok in the Park LLC 3005 Utah Ave South On-Sale Wine & 3.2 Yangtze River Restaurant Yangtze Inc. 5625 Wayzata Blvd On-Sale Intoxicating & Sunday Sale Yard House #8354 Yard House USA, Inc. 1665 Park Place Blvd. On-Sale Intoxicating & Sunday Sale Yum! Kitchen and Bakery Yum!, Inc. 4000 Minnetonka Blvd. On-Sale Wine & 3.2 Meeting: City Council Meeting Date: February 20, 2018 Consent Agenda Item: 4e EXECUTIVE SUMMARY TITLE: Accept Donation from Minnesota Society of Arboriculture for Jim Vaughan to Attend ISA Conference RECOMMENDED ACTION: Motion to Adopt Resolution approving acceptance of a donation from the Minnesota Society of Arboriculture for all related expenses for Jim Vaughan, Natural Resources Coordinator, to attend the 2018 International Society of Arboriculture Conference in Columbus, Ohio in an amount not to exceed $2,700. POLICY CONSIDERATION: Does the City Council wish to accept the gift with restrictions on its use? SUMMARY: State statute requires City Council’s acceptance of donations. This requirement is necessary in order to make sure the City Council has knowledge of any restrictions placed on the use of each donation prior to it being expended. The City of St. Louis Park’s Natural Resources Coordinator, Jim Vaughan, will represent the Minnesota Society of Arboriculture (MSA) as their International Society of Arboriculture (ISA) Council Representative at the 2018 Arboriculture Conference in Columbus, Ohio, August 4 – 8, 2018. This conference is an annual international conference for arborists covering many aspects in the science, technology, management and practice of community tree care. The Minnesota Society of Arboriculture elected Mr. Vaughan as their representative to the ISA. The ISA requires chapter representatives (i.e. Mr. Vaughan) attend each annual ISA conference. As a result of Mr. Vaughan’s election/appointment, the Minnesota Society of Arboriculture has offered to pay all related conference expenses in an amount not to exceed $2,700. The City Attorney has reviewed this matter. His opinion is that state law permits the payment of such expenses by this organization, regardless of whether the funds come from primary or secondary sources. It is treated as a gift to the city and needs to be a resolution adopted by the City Council determining that attendance at this event serves a public purpose and accepting the gift. The resolution needs to be adopted before attendance at the conference. The City of St. Louis Park will pay for travel, the conference and hotel accommodations up front and submit receipts to MSA for reimbursement. FINANCIAL OR BUDGET CONSIDERATION: This donation will be used toward the expenses incurred by Jim Vaughan’s attendance to the International Society of Arboriculture conference in Columbus, Ohio. VISION CONSIDERATION: St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. SUPPORTING DOCUMENTS: Resolution Prepared by: Jim Vaughan, Natural Resources Coordinator Reviewed by: Cynthia S. Walsh, Director of Operations & Recreation Approved by: Tom Harmening, City Manager City Council Meeting of February 20, 2018 (Item No. 4e) Page 2 Title: Accept Donation from Minnesota Society of Arboriculture for Jim Vaughan to Attend ISA Conference RESOLUTION NO. 18-__ RESOLUTION ACCEPTING DONATION FROM MINNESOTA SOCIETY OF ARBORICULTURE FOR EXPENSES FOR JIM VAUGHAN TO ATTEND THE 2018 INTERNATIONAL SOCIETY OF ARBORICULTURE CONFERENCE WHEREAS, The City of St. Louis Park is required by State statute to authorize acceptance of any donations; and WHEREAS, the City Council must also ratify any restrictions placed on the donation by the donor; and WHEREAS, the Minnesota Society of Arboriculture will compensate all related costs, in an amount not to exceed $2,700, for the City’s Natural Resources Coordinator, Jim Vaughan, to attend the International Society of Arboriculture Conference, August 4 – 8, 2018, in Columbus, Ohio; and NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park that the gift is hereby accepted with thanks to the Minnesota Society of Arboriculture with the understanding that it must be used for expenses incurred by Jim Vaughan to attend the 2018 International Society of Arboriculture Conference. Reviewed for Administration Adopted by the City Council February 20, 2018 Thomas K. Harmening City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: February 20, 2018 Consent Agenda Item: 4f EXECUTIVE SUMMARY TITLE: Accept Donation from Discover St. Louis Park for Jason West to Attend NASC Sports Event Symposium RECOMMENDED ACTION: Motion to adopt resolution approving acceptance of a donation from Discover St. Louis Park for registration and hotel for Jason West, Recreation Superintendent to attend the 2018 National Association of Sports Commission (NASC) Sports Event Symposium in an approximate amount not to exceed $2,000. POLICY CONSIDERATION: Does the City Council wish to accept the gift with restrictions on its use? SUMMARY: State statute requires City Council’s acceptance of donations. This requirement is necessary in order to make sure the City Council has knowledge of any restrictions placed on the use of each donation prior to it being expended. Discover St. Louis Park is graciously donating an estimated $2,000 for registration, hotel, and cab fare expenses for Jason West, Recreation Superintendent, to attend the upcoming 2018 NASC Sports Event Symposium held April 23 – 26, 2018 in Minneapolis, Minnesota. Jason would attend this event with staff from Discover St. Louis Park in an attempt to bring larger sporting events to St. Louis Park. Jason attended this event in the past and made many connections with large event organizers. The partnership between the City and Discover St. Louis Park has proven to be extremely successful. The City Attorney has reviewed this matter. His opinion is that state law permits the payment of such expenses by this organization, regardless of whether the funds come from primary or secondary sources. It is treated as a gift to the city and needs to be a resolution adopted by the City Council determining that attendance at this event serves a public purpose and accepting the gift. The resolution needs to be adopted before attendance at the conference. FINANCIAL OR BUDGET CONSIDERATION: This donation will be used at the discretion of Discover St. Louis Park. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Stacy M. Voelker, Senior Office Assistant Jason T. West, Recreation Superintendent Reviewed by: Cynthia S. Walsh, Director of Operations & Recreation Approved by: Tom Harmening, City Manager Page 2 City Council Meeting of February 20, 2018 (Item No. 4f) Title: Accept Donation from Discover St. Louis Park for Jason West to Attend NASC Sports Event Symposium RESOLUTION NO. 18-____ RESOLUTION ACCEPTING DONATION FROM DISCOVER ST. LOUIS PARK FOR EXPENSES FOR JASON WEST TO ATTEND THE 2018 NASC CONFERENCE WHEREAS, The City of St. Louis Park is required by State statute to authorize acceptance of any donations; and WHEREAS, the City Council must also ratify any restrictions placed on the donation by the donor; and WHEREAS, Discover St. Louis Park will compensate all related costs, in an amount not to exceed $2,000, for the City’s Recreation Superintendent, Jason West, to attend the 2018 National Association of Sports Commission (NASC) Sports Event Symposium held April 23 – 26, 2018 in Minneapolis, Minnesota; and NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park that the gift is hereby accepted with thanks to Discover St. Louis Park with the understanding that it must be used for registration, hotel and cab fare by Jason West to attend the 2018 National Association of Sports Commission (NASC) Sports Event Symposium. Reviewed for Administration Adopted by the City Council February 20, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: February 20, 2018 EXECUTIVE SUMMARY TITLE: Temporary Suspension of Local Gambling Tax RECOMMENDED ACTION: Motion to Adopt Resolution for a Temporary Suspension of the Local Gambling Tax. POLICY CONSIDERATION: As discussed in the February 12, 2018 study session report, does Council wish to temporarily suspend collection of the local gambling tax to be followed by a more in depth discussion of amending Section 15-9 of the City Code? SUMMARY: Section 15-9 of the City Code imposes a local gambling tax in the amount of $3,000 annually per premises or three percent (3%) of the net receipts of a licensed organization selling pull tabs within the City payable 25 days after the end of each month. The City currently has three (3) licensed premises that are subject to the tax. The Minnesota Gambling Control Board allows cities to impose this tax only to the extent necessary to cover the costs to regulate gambling within the City. Regulating gambling is defined very specifically to include site inspections, compliance reviews and corrective action, and all documentation of these activities must be submitted to the Gambling Control Board. Any tax collected and not used for this purpose must be refunded to the gambling organizations. Because the Gambling Control Board no longer considers reimbursement of administrative staff time as an allowable use of the tax collected, staff has determined that we are unable to support continued collection of the tax nor retain the balance of tax collected in 2017 and the prior year carryover. To comply with the requirements of the Gambling Control Board, refunds have been issued to the gambling organizations to return the balances held by the City as of December 31, 2017. Staff is requesting that Council adopt a resolution to temporarily suspend collection of the local gambling tax for 2018 until a more in depth discussion can take place later in the year. FINANCIAL OR BUDGET CONSIDERATION: Staff will be returning to the Council later in 2018 to discuss amending Section 15-9 of the City Code. The local gambling tax must be entirely offset by expenditures for regulating gambling as defined by the Gambling Control Board. Reimbursement of administrative staff time is no longer allowed. The maximum amount collected annually is $9,000. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Darla Monson, Accountant Reviewed by: Melissa Kennedy, City Clerk Tim Simon, Chief Financial Officer Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Consent Agenda Item: 4g City Council Meeting of February 20, 2018 (Item No. 4g) Page 2 Title: Temporary Suspension of Local Gambling Tax RESOLUTION NO. 18 -____ RESOLUTION SUSPENDING COLLECTION OF THE LOCAL GAMBLING TAX WHEREAS, St. Louis Park City Code Section 15-9 requires that charitable gambling organizations operating in the City pay a tax to the City; and WHEREAS, the tax can only be collected to the extent it is used to regulate gambling activities within the City; and WHEREAS, the balance collected and unexpended for regulating gambling activities must be refunded to the charitable organizations as required by the State Gambling Control Board; and WHEREAS, further collection of the tax is not allowed unless it is to be used for the sole purpose of regulating gambling activities within the City; and NOW THEREFORE BE IT RESOLVED that collection of the lawful gambling tax is hereby temporarily suspended effective for the filing periods due beginning in February 2018. LET IT BE FURTHER RESOLVED that a request for an amendment to City Code Section 15-9 will be forthcoming. Reviewed for Administration: Adopted by the City Council February 20, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: February 20, 2018 Consent Agenda Item: 4h EXECUTIVE SUMMARY TITLE: Temporary Extension of Licensed Premises for Events at Copperwing Distillery RECOMMENDED ACTION: Motion to approve a temporary extension of the licensed premises for a one-day events at Copperwing Distillery, located at 6409 Cambridge Street. POLICY CONSIDERATION: Does the Council wish to approve the temporary premises extension requests for the planned one-day events at Copperwing Distillery? SUMMARY: Copperwing Distillery, located at 6409 Cambridge Street, has requested a temporary extension of their licensed premises for multiple, one-day “Block Party” events over the course of the spring and summer, all from noon-midnight. The 2018 events would be held on the following Saturdays: 3/10, 3/31, 5/26, 6/16, 7/14, 8/11, and 9/22. The current licensed premises does not include an outdoor space, and the applicant has proposed expanding the licensed premises to permit outdoor sales in the area immediately adjacent to the licensed premises for the events. The applicant has agreed to obtain written permission from the property owner and from the other businesses with doors within the proposed event zone. None of the other businesses in or adjacent to the event zone will be open during the events. In addition to on-street parking, guests will be also be able to park throughout the Business Center parking lot. The proposed event area will take up approximately 18 of the 340 off-street parking spaces. The events will feature Copperwing spirits, soda, water, multiple food trucks, and outdoor activities including music and a movie. Copperwing will block off a portion of the Business Center’s parking lot adjacent to the distillery, south of Cambridge Street. Access will be limited to those 21 years of age or older. Security will be on-duty throughout the event. Outdoor music will conclude by 9 p.m. and the movie will conclude no later than midnight. The applicant anticipates approximately 150-200 guests will attend the event. Staff from Administrative Services, Fire, Inspections, and the Police Department reviewed the request and found no issues with the plans as proposed. Police and Fire will visit the site on the day of the events to ensure that all safety and security measures have been met. Copperwing has held similar events in the past and no issues or problems were experienced. City Ordinance Section 3-106 states that proposed enlargement or substantial alteration which changes the character of the licensed establishment or extension of a premise previously licensed shall not be allowed unless the City C ouncil approves an amendment to the liquor license. If approved the temporary extension of the licensed premises would be valid only for the dates and times outlined in the request. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Written Request from Copperwing Distillery Prepared by: Melissa Kennedy, City Clerk Approved by: Tom Harmening, City Manager 1 6409 CAMBRIDGE STREET - SAINT LOUIS PARK - MN - 55426 February 11, 2018 TO: Melissa Kennedy, St. Louis Park City Clerk RE: Outdoor Events during 2018 at Copperwing Distillery, 6409 Cambridge Street Contact: Christopher Palmisano (612.293.6461) info@copperwingdistillery.com Dear Ms. Kennedy, With this letter, Hennepin Distilling, LLC (Copperwing Distillery) seeks permission from St. Louis Park to temporarily extend their liquor license to permit outdoor liquor sales immediately adjacent to 6409 Cambridge Street (the presently-licensed premises) on the following Saturdays: 03/10/2018; 3/31/2018; 5/26/2018; 6/16/2018; 7/14/2018; 8/11/2018; 9/22/2018 The events would be held from noon until midnight, for various spring and summer events at Copperwing. Details of the proposed events are provided herein. Please contact us at your earliest opportunity to discuss our events and any further permitting or licensing that may be required. THIS LETTER IS A REVISED VERSION OF THE LETTER SUBMITTED ON JANUARY 30, 2018. NO MATERIAL WAS DELETED. NEW MATERIAL IS UNDERLINED. Sincerely, Christopher Palmisano Chief Manager, Hennepin Distilling LLC E N N E P I D I S T I L L I N GH N City Council Meeting of February 20, 2018 (Item No. 4h) Title: Temporary Extension of Licensed Premises for Events at Copperwing Distillery Page 2 HENNEPIN DISTILLING © 2018 2 EVENT DESCRIPTION: Copperwing’s “Block Parties” for 2018 will include outdoor activities and food and drink sales immediately adjacent to Copperwing Distillery at 6409 Cambridge Street. Copperwing will block off a portion (see attached overhead map) of the Business Centers’ parking lot adjacent to Copperwing, south of Cambridge Street. All activities will take place off-street. In the event area, guests will be invited to listen to pre-recorded or live music, enjoy food from one or two food trucks, and enjoy Copperwing beverages (alcoholic and non-alcoholic). On some occasions, at approximately 8:30 PM, a licensed movie will be shown outdoors in the parking lot. Event Address: 6409 Cambridge St. St Louis Park 55426 Phone Number: 612.293.6461 Email: info@copperwingdistillery.com Name of the event: Copperwing’s Outdoor Block Party Date: Saturdays, 03/10/2018; 3/31/2018; 5/26/2018; 6/16/2018; 7/14/2018; 8/11/2018; 9/22/2018 Time: Start 12:00 PM, End 12:00 AM Location Detail: Copperwing Distillery, Business Centers parking lot adjacent to Copperwing Distillery (see attached overhead map) Expected Number of Guests: 150-200 Purpose of Event: Series of outdoor events to promote Copperwing Distillery Ticketing: Events are not ticketed Access: Alcoholic beverage service will be limited to those 21 years of age or older. Access Control: Barriers (minimum 3 feet high) will be erected as shown in the attached diagram to control entry to and exit from the event area. Other Structures: 10’x10’ or smaller tent/canopy may be erected to cover entryway if conditions warrant. ACTIVITIES AND TIMELINE: 1)Pre-recorded or live music played outdoors: 2pm - 9 pm 2)Food Truck(s) (e.g., Urban Sub or similar) 2pm- 7pm 3)Outdoor beverage service (1 location; see map) 4)Movie screening, outdoor, if applicable (approximately 8:30 PM to 10:00 PM) City Council Meeting of February 20, 2018 (Item No. 4h) Title: Temporary Extension of Licensed Premises for Events at Copperwing Distillery Page 3 HENNEPIN DISTILLING © 2018 3 REGARDING NOISE: Speakers used for music and for the movie’s audio will be directed to minimize any disruption to Copperwing’s nearest residential neighbors. Outdoor projected audio will conclude by 11:30 PM. IMPACT ON OTHER BUSINESSES: Copperwing will obtain permission from the landowner and from the other businesses with doors within the event zone. None of the other businesses in or adjacent to the event zone will be open during the event. PARKING PLAN: In addition to on-street parking available on Cambridge, Oxford, and Edgewood streets, parking will be available throughout the Business Centers parking lot. The event area will consume about 18 of the approximately 340 available off-street parking spaces. Guests are encouraged to bike (weather permitting) and/or use public transportation and/or ride-sharing services. EMERGENCY ACCESS TO UTILITIES AND EVENT AREA: The attached map indicates the locations of Fire Control rooms and emergency vehicle access points to the event area. The fence barrier will be movable in order to accommodate rapid reconfiguration for emergency vehicles. SEVERE WEATHER: If severe weather is forecasted for the day of an event, then the event may be canceled or its scope may be reduced to ensure the safety of all participants. For example, outdoor portions of an event may be canceled or moved indoors. If there is an unanticipated severe weather event and there is insufficient space inside of Copperwing Distillery to accommodate guests, then guests will be permitted to access an adjacent space, such as inside of Warehouse Winery or Maxmead Fitness. Copperwing Distillery will work with its neighbor partners to ensure access is available on event days. PRIOR EVENTS HOSTED BY COPPERWING DISTILLERY IN ST LOUIS PARK: Copperwing Distillery has previous experience hosting similar events. Previous events include: City Council Meeting of February 20, 2018 (Item No. 4h) Title: Temporary Extension of Licensed Premises for Events at Copperwing Distillery Page 4 HENNEPIN DISTILLING © 2018 4 •August 12, 2017, Copperwing hosted a large outdoor event in the same area as proposed for the present event. •March 11, 2017, Copperwing’s Grand Opening included a food truck and served over 400 customers between 2 PM and midnight. •April 22, 2017, Copperwing hosted “Drink for Science” in collaboration with Climate Generate: A Will Steger Legacy foundation, and hosted a food truck. •May 19, 2017, Copperwing hosted a Gin release event to showcase new spirits and cocktails, and hosted a food truck. City Council Meeting of February 20, 2018 (Item No. 4h) Title: Temporary Extension of Licensed Premises for Events at Copperwing Distillery Page 5 HENNEPIN DISTILLING © 2018 5 OVERHEAD MAP SHOWING THE EVENT AREA (REVISED) City Council Meeting of February 20, 2018 (Item No. 4h) Title: Temporary Extension of Licensed Premises for Events at Copperwing Distillery Page 6 Meeting: City Council Meeting Date: February 20, 2018 Consent Agenda Item: 4i EXECUTIVE SUMMARY TITLE: Approve Small Wireless Facility Co-location Agreement with Mobilitie RECOMMENDED ACTION: Motion to approve entering into a Small Wireless Facility Co- location Agreement with Mobilitie. POLICY CONSIDERATION: None - Does the City Council have questions about the requirements included in the Small Wireless Facility Colocation Agreement? SUMMARY: On May 30, 2017, Gov. Dayton signed into law a bill amending Minnesota’s Telecommunications Right-of-Way User Law. This law created a streamlined permitting system for placement of small wireless facilities on city-owned structures in rights of way. A Small Wireless Facility Colocation Agreement will be required for each service provider intending to install small cell antennas in the city right-of-way. The agreement spells out requirements for small cell installations that protect the city’s interest, ensure that they do not interfere with other utilities, and that they meet public safety standards. The city has a taskforce of staff that will review all small cell applications against the requirements of this agreement. Mobilitie, a wireless infrastructure company working on behalf of Sprint Telecommunications, has requested to enter into a Small Wireless Facility Colocation Agreement with the City of St. Louis Park. The city has previously entered into a similar agreement with Verizon and is currently working with AT&T on the same agreement. The attached agreement has been prepared and reviewed by the City Attorney and is in compliance with the new law. Once an applicant has entered into an agreement with the city, the applicant will be required to submit individual permits to be reviewed and processed administratively for each small cell facility installation. FINANCIAL OR BUDGET CONSIDERATION: The cost associated with installation and operation of these facilities within the right-of-way are established in the City’s right-of-way ordinance and in state statute. Details regarding cost are spelled out in the Agreement. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Small Wireless Facility Collocation Agreement Prepared by: Phillip Elkin, Senior Engineering Project Manager Reviewed by: Debra Heiser, Engineering Director Approved by: Tom Harmening, City Manager City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 2 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 3 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 4 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 5 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 6 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 7 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 8 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 9 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 10 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 11 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 12 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 13 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 14 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 15 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 16 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 17 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 18 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 19 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 20 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 21 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 22 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 23 City Council Meeting of February 20, 2018 (Item No. 4i) Title: Approve Small Wireless Facility Co-location Agreement with MobilitiePage 24 Meeting: City Council Meeting Date: February 20, 2018 Consent Agenda Item: 4j EXECUTIVE SUMMARY TITLE: Bid Tabulation: Award Bid for Sealcoat Streets (Area 5) – Project No. 4018-1200 RECOMMENDED ACTION: Motion to designate Allied Blacktop Company the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $165,023.00 for Sealcoat Streets (Area 5) – Project No. 4018-1200. POLICY CONSIDERATION: Does the City Council wish to continue to implement our Pavement Management program? SUMMARY: A total of three (3) bids were received for this project. A summary of the bid results is as follows: CONTRACTOR BID AMOUNT Allied Blacktop Company $165,023.00 Pearson Brothers, Inc. $177,269.95 ASTECH Corporation $208,844.60 Engineer’s Estimate $198,350.80 A review of the bids indicates Allied Blacktop submitted the lowest bid. Allied Blacktop is a reputable contractor that has worked for the City before. Staff recommends that a contract be awarded to the firm in the amount of $165,023.00. FINANCIAL OR BUDGET CONSIDERATION: This project was planned for and included in the City’s adopted 2018 Capital Improvement Plan (CIP), with an original estimated budget of $381,100.00. The cost for sealcoating the streets will be paid from the Pavement Management Fund and the Public Works Operations budget. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion 2018 Sealcoat Map Prepared by: Phillip Elkin, Sr. Engineering Project Manager Reviewed by: Debra M. Heiser, Engineering Director Approved by: Tom Harmening, City Manager City Council Meeting of February 20, 2018 (Item No. 4j) Page 2 Title: Bid Tabulation: Award Bid for Sealcoat Streets (Area 5) – Project No. 4018-1200 DISCUSSION BACKGROUND: Sealcoating is the surface application of an asphalt material followed b y the placement of aggregate (rock) which is embedded into the asphalt material while it is liquid. The purpose of this treatment is to add surface friction to the pavement, to seal the surface from oxidation and protect the pavements from the effects of moisture. Sealcoating can extend the life of a pavement, in good condition, by 5-9 years. The City’s Pavement Management Program provides for the sealcoating of each street once every eight (8) years. This year’s sealcoat project includes Area 5 of the Pavement Management Program. These streets were last sealcoated in 2013. These areas comprise the streets in the South Oak Hill, Meadowbrook, Aquila, Cobblecrest, Minnehaha and Amhurst neighborhoods. Maps of the streets to be sealcoated are attached. Based on the City’s pavement management software and visual inspections by Cit y st aff, some streets in these areas were determined to be in need of more comprehensive maintenance and would not benefit from sealcoating. Thus, they have been eliminated from this project with the understanding that the y will be programmed for rehabilitation in the future, as part of the City’s overall Pavement Management Program. An advertisement for bids was published in the St. Louis Park Sun-Sailor on January 25, 2018. In addition, plans and specifications were noticed on the City Website and are made available electronically via the internet by our vendor QuestCDN.com. Email notification was provided to four minority associations and final printed plans are made available for viewing at Dodge Data, Construct Connect, and at City Hall. Funding Details: Based on the low bid received, total project cost and funding details are revised as follows: Expenditures CIP Estimate Low Bid Construction Cost $370,000.00 $165,023.00 Engineering (3%) 11,100.00 $4,950.69 Total $381,100.00 $169,973.69 Revenues Pavement Management Fund $333,995.00 $155,525.93 PW Operations Budget $47,105.00 $14,447.76 Total $381,100.00 $169,973.69 This project was planned for and included in the City’s adopted Capital Improvement Program. Construction Timeline: The work may begin as early as June but must be completed no later than August 30, 2018. The contractor will schedule a week to complete the work within this time frame. Streets will be posted for “No Parking” beginning the day before work is to occur. Staff will send a notice out to residents once we get a schedule to inform them of the pending work and parking restrictions. City Council Meeting of February 20, 2018 (Item No. 4j) Page 3 Title: Bid Tabulation: Award Bid for Sealcoat Streets (Area 5) – Project No. 4018-1200 2018 Sealcoat Area 5 Meeting: City Council Meeting Date: February 20, 2018 EXECUTIVE SUMMARY TITLE: Bid Tabulation: Award Bid for Concrete Replacement – Project No. 4018-0003 RECOMMENDED ACTION: Motion to designate Ti-Zak Concrete, Inc. the lowest responsible bidder, and authorize execution of a contract with the firm in the amount of $195,916.00 for Concrete Replacement– Project No. 4018-0003. POLICY CONSIDERATION: Does the City Council wish to continue the City’s practice of repairing or replacing existing sidewalk, curb and gutter, and catch basins? SUMMARY: Bids were received on February 8, 2018 for miscellaneous concrete repair, including sidewalk, curb and gutter, and storm sewer catch basins at various locations in the city. This annual construction contract addresses needed concrete repairs in the pavement management area scheduled for sealcoat the following year as well as sidewalk trip hazards throughout the city. Seven (7) bids were received for this project. A summary of the bid results is as follows: CONTRACTOR BID AMOUNT Ti-Zak Concrete, Inc. $195,916.00 Create Construction, Inc. $210,083.49 Standard Sidewalk, Inc. $262,991.00 Concrete Idea, Inc. $268,168.00 G.L. Contracting, Inc.$283,263.60 McNamara Contracting, Inc.$296,411.55 G.F. Jedlicki, Inc.$366,919.00 Engineer’s Estimate $231,440.00 A review of the bid indicates Ti-Zak Concrete, Inc. submitted the lowest responsible bid. Ti-Zak is a reputable contractor that has worked for the city before. Staff recommends that a contract be awarded to the firm in the amount of $195,916.00. FINANCIAL OR BUDGET CONSIDERATION: This project was planned for and included in the City’s adopted 2018 Capital Improvement Plan (CIP), with an estimated budget of $279,250.00. This project is funded by the Public Works Operations budget, Stormwater Utility, and Pavement Management funds. Funding details are provided in the discussion section. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Prepared by: Phillip Elkin, Senior Engineering Project Manager Reviewed by: Debra M. Heiser, Engineering Director Approved by: Tom Harmening, City Manager Consent Agenda Item: 4k City Council Meeting of February 20, 2018 (Item No. 4k) Page 2 Title: Bid Tabulation: Award Bid for Concrete Replacement– Project No. 4018-0003 DISCUSSION BACKGROUND: Bids were received on February 8, 2018 for miscellaneous concrete repair, including sidewalk, curb and gutter, and storm sewer catch basins at various locations in the city. This annual construction contract addresses needed concrete repairs in the pavement management area scheduled for sealcoat the following year as well as sidewalk trip hazards throughout the City. Staff annually surveys the condition of sidewalks to identify hazards for repair. Panels of sidewalk that are cracked or have been lifted by tree roots to create trip hazards that need to be removed and replaced are included in this contract. Curb and gutter with similar defects that create drainage or safety problems are also repaired. Deteriorating catch basins that are within the work area will also be repaired or rebuilt. In addition to repair work, this year’s project will include new sidewalks in the Meadowbrook Manor development. An advertisement for bids was published in the St. Louis Park Sun-Sailor on January 25, 2018. In addition, plans and specifications are noticed on the City Website and are made available electronically via the internet by our vendor Quest CDN.com. Email notification was provided to four minority associations and final printed plans were available for viewing at Dodge Data, Construct Connect, and at City Hall. Twelve contractors/vendors purchased plan sets including one Disadvantaged Business Enterprises (DBE). Funding Details Based on the low bid received, cost and funding details are revised as follows: CIP Estimate Low Bid Construction Cost $262,500.00 $195,916.00 Engineering $16,750.00 $12,501.30 Total $279,250.00 $208,417.30 Revenues Pavement Management Fund $129,250.00 $100,040.70 PW Operations Budget $95,000.00 $64,609.30 Stormwater Utility Funds $55,000.00 $43,767.30 Total $279,250.00 $208,417.30 Construction Timeline: Work in Pavement Management Area 6, will be completed by Saturday, June 30, 2018. All other work will be completed on or before Tuesday, October 30, 2018. Meeting: City Council Meeting Date: February 20, 2018 Consent Agenda Item: 4l EXECUTIVE SUMMARY TITLE: Municipal Boundary Adjustment with Hopkins RECOMMENDED ACTION: Action is required on the two Resolutions attached to the report. •Motion to Adopt Resolution for concurrent detachment from St. Louis Park and annexation to Hopkins of certain lands pursuant to Minnesota Statutes Section 414.061 •Motion to Adopt Resolution for concurrent detachment from Hopkins and annexation to St. Louis Park of certain lands pursuant to Minnesota Statutes Section 414.061 POLICY CONSIDERATION: Does the City Council wish to participate in the proposed concurrent detachment/annexation with the City of Hopkins as outlined by staff? SUMMARY: Staff is recommending adjustments to the portion of the municipal boundary with the City of Hopkins along Highway 7 lying between Blake Road and Highway 169. The proposal has been presented to the council in two written reports on December 11, 2017 and February 5, 2018. Staff has not received comments from the council, and is therefore presenting the Resolutions for formal city council action. The City of Hopkins approved the boundary adjustment at their February 5, 2018 city council meeting. NEXT STEP: If the boundary adjustment is approved by the St. Louis Park City Council, then the Resolutions approved by both cities will be simultaneously submitted to the state for approval. No additional action will be required by the city council. FINANCIAL OR BUDGET CONSIDERATION: The boundary adjustment will release the City of St. Louis Park from financial obligations resulting from the reconstruction of Blake Road south of Highway 7. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Aerial Photo Resolutions with Exhibits Prepared by: Gary Morrison, Assistant Zoning Administrator Reviewed by: Sean Walther, Planning & Zoning Supervisor Karen Barton, Community Development Director Approved by: Tom Harmening, City Manager Page 2 City Council Meeting of February 20, 2018 (Item No. 4l) Title: Municipal Boundary Adjustment with Hopkins DISCUSSION BACKGROUND: The municipal boundary separating the City of St. Louis Park and the City of Hopkins along Highway 7 between Blake Road and Highway 169 is currently a straight line running east/west bisecting properties and making the City of St. Louis Park financially responsible for Highway 7/Blake Road intersection improvement and on-going maintenance costs. The proposed boundary approximately follows the centerline of Highway 7 between Highway 169 and Blake Road. The adjustment will remove the City of St. Louis Park from the financial obligation of 25% of the Highway 7/Blake Road intersection and on-going maintenance costs. It will also place the properties south of Highway 7 under the clear jurisdiction of the City of Hopkins only. Blake Road Reconstruction: Hennepin County in conjunction with the City of St. Louis Park, City of Hopkins, City of Edina and MnDOT have been planning improvements to Blake Road from Vernon Ave S to Highway 7. Once completed, Hennepin County will turn the road jurisdiction and on-going maintenance costs over to the cities. Approximately 150 feet of Blake Road south of Highway 7 lies within the City of St. Louis Park, leaving 25% of the intersection signal system our responsibility, along with on-going maintenance costs associated with the intersection. Since the section of Blake Road lying in St. Louis Park has low benefit to the city, Hopkins is agreeable to a boundary adjustment that would alleviate St. Louis Park of the initial and on-going financial obligations and simplifies jurisdictional ownership of the road and intersection. In addition to clarifying jurisdictional ownership of Blake Road and alleviating the city of improvement and maintenance costs, the boundary adjustment will also clarify jurisdictional land use regulations and emergency response in the following manner: Knollwood Crossings mall. The Knollwood Crossings mall is located at the southeast corner of Blake Road and Highway 7 (see photo to the right). The property is located in the City of Hopkins, with the exception of the north 40 feet of the parking lot and the mall’s pylon sign which are located in the City of St. Louis Park. The boundary adjustment will place the entire parking lot and sign in Hopkins. As a result, the entire development will be regulated by Hopkins’ city code, instead of both cities. St. Louis Park Monument. The City of St. Louis Park entry monument located at the southeast corner of the intersection will remain in the City of St. Louis Park. Page 3 City Council Meeting of February 20, 2018 (Item No. 4l) Title: Municipal Boundary Adjustment with Hopkins Walgreens. The Walgreens located on the southwest corner of Highway 7 and Blake Road is located in the City of Hopkins with the exception of a driveway that wraps around the north side of the building which is located in the City of St. Louis Park. The boundary adjustment will place the driveway in the City of Hopkins so the building, parking lot and access around the building is entirely located in the City of Hopkins. NEXT STEPS: If the city council approves the Resolution, then no further action is required by the city council. The staff of the City of Hopkins will forward to the State of Minnesota the Resolutions approved by both city councils. The boundary change will take effect upon approval of the State. Page 4 City Council Meeting of February 20, 2018 (Item No. 4l) Title: Municipal Boundary Adjustment with Hopkins Aerial Photo: Page 5 City Council Meeting of February 20, 2018 (Item No. 4l) Title: Municipal Boundary Adjustment with Hopkins RESOLUTION NO. 18-____ RESOLUTION REQUESTING CONCURRENT DETACHMENT FROM ST. LOUIS PARK AND ANNEXATION TO HOPKINS OF CERTAIN LANDS PURSUANT TO MINNESOTA STATUTES SECTION 414.061 WHEREAS, the real property legally described on Exhibit A attached hereto and depicted on Exhibit B attached hereto is presently located within the city of St. Louis Park (the “Property”); and WHEREAS, the Property consists of approximately 2.16 acres and abuts the municipal boundaries that separate the city of Hopkins and the city of St. Louis Park; and WHEREAS, both the city of Hopkins and the city of St. Louis Park desire to modify their respective municipal boundaries by detaching the Property from the city of St. Louis Park and attaching the Property to the city of Hopkins; and WHEREAS, Minnesota Statutes, section 414.061 authorizes two municipalities to adopt and submit to the chief administrative law judge resolutions from each describing land abutting their shared boundary and stating their desire to concurrently detach the land from one municipality and annex the land to the other. NOW, THEREFORE, BE IT RESOLVED as follows: 1.The city of St. Louis Park desires and requests that the chief administrative law judge of the State Office of Administrative Hearings, Municipal Boundary Adjustment Unit concurrently detach the Property from the city of St. Louis Park and annex the same to the city of Hopkins at the earliest possible date. 2.The City Clerk is hereby directed to coordinate the submission of this Resolution to the chief administrative law judge of the State Office of Administrative Hearings, Municipal Boundary Adjustments for the purposes set forth herein. Reviewed for Administration: Adopted by the City Council February 20, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Page 6 City Council Meeting of February 20, 2018 (Item No. 4l) Title: Municipal Boundary Adjustment with Hopkins EXHIBIT A Legal Description of the Property That part of the South Half of the Southeast Quarter of Section 18, Township 117, Range 21, Hennepin County, Minnesota, described as follows: Commencing at the Southwest Corner of said South Half of the Southeast Quarter; thence South 88 degrees 33 minutes 54 seconds East, assumed bearing along the south line thereof, 453.16 feet to the point of beginning of the tract to be described; thence North 78 degrees 50 minutes 46 seconds East, 899.98 feet; thence South 00 degrees 23 minutes 36 seconds West, 153.99 feet; thence South 89 degrees 34 minutes 13 seconds East, 70.00 feet; thence North 32 degrees 04 minutes 21 seconds East, 67.36 feet; thence southeasterly along a non-tangential curve, concave to the northeast, 55.96 feet, having a radius of 63.00 feet, a central angle of 50 degrees 53 minutes 41 seconds, a chord bearing of South 32 degrees 12 minutes 54 seconds East, and a chord distance of 54.14 feet; thence South 00 degrees 24 minutes 46 seconds West, not tangent to last described curve, 56.31 feet to the south line of said South Half of the Southeast Quarter; thence North 88 degrees 33 minutes 54 seconds West, along said south line, 1016.46 feet to the point of beginning. Exhibit B Depiction of the Property From St. Louis Park to Hopkins City Council Meeting of February 20, 2018 (Item No. 4l) Title: Municipal Boundary Adjustment with Hopkins Page 7City Council Meeting of February 20, 2018 (Item No. 4l) Title: Municipal Boundary Adjustment with Hopkins Page 7 Page 8 City Council Meeting of February 20, 2018 (Item No. 4l) Title: Municipal Boundary Adjustment with Hopkins RESOLUTION NO. 18-____ RESOLUTION REQUESTING CONCURRENT DETACHMENT FROM HOPKINS AND ANNEXATION TO ST. LOUIS PARK OF CERTAIN LANDS PURSUANT TO MINNESOTA STATUTES SECTION 414.061 WHEREAS, the real property legally described on Exhibit A attached hereto and depicted on Exhibit B attached hereto is presently located within the city of Hopkins (the “Property”); and WHEREAS, the Property consists of approximately 5.5 acres and abuts the municipal boundaries that separate the city of Hopkins and the city of St. Louis Park; and WHEREAS, both the city of Hopkins and the city of St. Louis Park desire to modify their respective municipal boundaries by detaching the Property from the city of Hopkins and attaching the Property to the city of St. Louis Park; and WHEREAS, Minnesota Statutes, section 414.061 authorizes two municipalities to adopt and submit to the chief administrative law judge resolutions from each describing land abutting their shared boundary and stating their desire to concurrently detach the land from one municipality and annex the land to the other. NOW, THEREFORE, BE IT RESOLVED as follows: 1.The city of St. Louis Park desires and requests that the chief administrative law judge of the State Office of Administrative Hearings, Municipal Boundary Adjustment Unit concurrently detach the Property from the city of Hopkins and annex the same to the city of St. Louis Park at the earliest possible date. 2.The City Clerk is hereby directed to coordinate the submission of this Resolution to the chief administrative law judge of the State Office of Administrative Hearings, Municipal Boundary Adjustments for the purposes set forth herein. Reviewed for Administration: Adopted by the City Council February 20, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Page 9 City Council Meeting of February 20, 2018 (Item No. 4l) Title: Municipal Boundary Adjustment with Hopkins EXHIBIT A Legal Description of the Property That part of the Northeast Quarter of the Northwest Quarter and the Northwest Quarter of the Northeast Quarter of Section 19, Township 117, Range 21, Hennepin County, Minnesota, described as follows: Beginning at the Northwest Corner of said Northwest Quarter of the Northeast Quarter; thence South 88 degrees 33 minutes 54 seconds East, assumed bearing along the north line thereof, 453.16 feet; thence South 78 degrees 50 minutes 49 seconds West, 24.69 feet; thence westerly, along a tangential curve, concave to the northwest, 843.42 feet, having a radius of 11,527.58 feet, and a central angle of 04 degrees 11 minutes 32 seconds; thence South 83 degrees 02 minutes 18 seconds West, tangent to last described curve, 903.14 feet to the west line of said Northeast Quarter of the Northwest Quarter; thence North 00 degrees 23 minutes 20 seconds East, along said west line, 237.68 feet to the Northwest Corner of said Northeast Quarter of the Northwest Quarter; thence North 89 degrees 05 minutes 19 seconds East, along the north line of said Northeast Quarter of the Northwest Quarter, 1298.95 feet to the point of beginning. Exhibit B Depiction of the Property From Hopkins to St. Louis Park City Council Meeting of February 20, 2018 (Item No. 4l) Title: Municipal Boundary Adjustment with Hopkins Page 10 Meeting: City Council Meeting Date: February 20, 2018 Consent Agenda Item: 4m OFFICIAL MINUTES Parks & Recreation Advisory Commission November 29, 2017, 6 p.m. Rec Center Programming Office MEMBERS PRESENT: Rich Bluma, Tiffany Bushland, Bruce Cantor (6:10 p.m.), George Foulkes, Elizabeth Griffin and George Hagemann MEMBERS ABSENT: Peter May GUEST(S) PRESENT: Glen Waguespack, Nancy Blankfard and Molly Eagen (HGA) STAFF PRESENT: Jennifer Monson, Planner, Mark Oestreich, Manager of Westwood Hills Nature Center, Cindy Walsh, Director of Operations and Recreation, Jason West, Recreation Superintendent and Stacy Voelker, Recording Secretary 1.Call to Order Commissioner Bushland called the meeting to order at 6:06 p.m. 2.Presentations None. 3.Approval of Minutes a.October 2, 2017 Commissioner Hagemann made a motion to approve the minutes of October 2, 2017. Commissioner Foulkes seconded the motion. The motion passed on a vote of 6 – 0. 4.Business a.Schematic Design for Westwood Hills Nature Center (HGA) Ms. Walsh introduced Glen Waguespack, Nancy Blankfard and Molly Eagen from HGA. Ms. Blankfard indicated there is a conceptual design for the Commissioners to review. Following the conceptual design phase, there are two other phases: design development and construction documents. As the design phase continues to evolve, the project is continually aligned with the scope and budget. The farther into the process, the more challenging it is to change items in the design. Page 2 City Council Meeting of February 20, 2018 (Item No. 4m) Title: Parks & Recreation Advisory Commission Meeting Minutes of November 29, 2017 Ms. Eagen, an architect in sustainability, reviewed three project goals: occupant health environment/water; integrating sustainability/experience learning and appreciating the natural world; and identifying specific building certification that aligns with St. Louis Park’s green building policy. Zero Energy buildings are highly energy efficient buildings in which the total consumption of energy from all sources is balanced by onsite renewable energy generation on an annual basis. The Zero Energy Building Certification (ZE) is a newly available certification (as of March 2017), and builds on years of leadership towards zero energy building design from both the International Living Future’s Institute (ILFI) and the New Building Institute (NBI). ILFI is the organization behind the Living Building Challenge –which is arguably the most progressive green building certification available for buildings today. The New Building’s Institute has been a third-party auditor and verifier for zero energy buildings since 2009 and is also responsible for establishing an industry-wide definition for Zero Energy buildings, as well as documenting these projects through the Zero Energy Database. The St. Louis Park Fire Station No. 2 is listed as an Ultra-Low Energy verified building, Ms. Eagen advised. Zero Energy buildings are among the most progressive sustainable design projects in the world today. Due to the new and innovative nature of this goal, St. Louis Park has the opportunity to create a project which is among the first (or perhaps be the first) non-residential Zero Energy Project in Minnesota--leading the way for future sustainable design work in our cold-climate region. Generally, zero energy is accomplished through maximizing passive climatic opportunities, choosing efficient mechanical systems, and continuing to fine tune the building’s operation to reduce energy loads dramatically. Offsite energy may need to be used during some years as elements that are beyond our control as weather plays a huge role in meeting these sustainability goals. HGA completed an energy benchmark study on how to expect a nature center in St. Louis Park to perform. Commissioners viewed slides of a typical building utilizing passive solar heating. This consists of high insulation glazing, radiant floor slabs and shading blocks to capture solar heat and radiate for a longer time. Ms. Eagen described how the blocks capture solar heat. Commissioners viewed how sunlight will be harvested and the illuminance in various areas of the building. They are also researching how to maximize the south facing roof. Ms. Eagen showed the Commission two potential scenarios for ventilation. They are working to find a way to bring natural ventilation into the space. Ms. Eagen reviewed all of the energy factors which will be going into the nature center building and prioritizing which to focus. Example would be using ceiling fans to cool the space in the summer and push warm air down in winter (plus natural ventilation). Commissioners reviewed high efficiency HVAC, lighting and other items. Mr. Waguespack reviewed the site and building design with the Commissioners. The items that drive designs include site history, ecology, topography, hydrology, parking, transportation and where to place the building. They also analyzed site resources to maximize passive strategies for Zero Energy. Page 3 City Council Meeting of February 20, 2018 (Item No. 4m) Title: Parks & Recreation Advisory Commission Meeting Minutes of November 29, 2017 The site plan was reviewed which includes a main entry, group entry, service entry, bus drop off, additional parking, paved parking lot, overflow “green” parking, picnic and play, parking lot prairie, threshold prairie, forest threshold, turtle pond connection, bird watching, primary trail connections and landscape classrooms. The old building will be demolished and a landscape classroom area created. The Commissioners reviewed the proposed floor plan which includes two entrances, reception area, staff offices, vestibule, terrace exhibit area, library/conference space, fireplaces, three multipurpose classroom/education spaces, corridor, gathering space, lounge, bird watching area, outdoor deck, classroom deck, opportunities for outdoor programs, staff work area, catering kitchen, program storage, public restrooms, cubby area, raptor cages/animal cages and building support areas. The project is a teaching tool in itself (education), threshold to nature (experience) and natural materials and performance (water resources). They are utilizing the site resources wisely. Commissioner Cantor asked for more details on how sun and wind area optimized by building placement. Ms. Eagen described how they attempt to harvest the sun and wind resources as much as possible with an east-west building placement. Commissioner Cantor inquired how they can make concrete look natural. Ms. Eagen advised any type of shapes can be made with concrete. Mr. Waguespack indicated they recently had a project where the concrete wall was made to look like sticks and twigs. Commissioner Hagemann feels there is great flow getting into the building from the parking lot. He expressed concern about the normal traffic flow and how to preserve the dignity of the quiet space; how groups or trail users will not affect the visual of the indoor quiet space. Commissioner Griffin inquired on the size of the library/lounge area to which Mr. Waguespack indicated approximately 400 feet. There are various options for seating in the lounge which will be determined in the design development stage. Ms. Bushland inquired on the size of the classroom to which Mr. Waguespack advised each classroom fits about 50 people, is approximately 1.5 times larger than the size of the existing classroom and there will be three classroom areas. The existing building is 2,600 square feet and proposed building will be approximately 15,000 square feet. The Commissioners suggested more information on the building and high level information only on the Zero Energy aspect should be provided to the City Council. Ms. Walsh asked Commissioners to connect with her with any additional comments. Staff will be present for the proposal of the schematic design to the City Council on December 11, advised Ms. Walsh, and will ask for formal approval at the December 18 City Council meeting. If the City Council approves, the next step will be to move to the design development stage followed by construction document stage. b. Comprehensive Plan Discussion (Jennifer Monson) Jennifer Monson, Planner, was introduced to the Commission. She reviewed the draft plan included in the packet and indicated the items highlighted in yellow will be updated. The plan includes history, improvements, natural resources, community partnerships, Page 4 City Council Meeting of February 20, 2018 (Item No. 4m) Title: Parks & Recreation Advisory Commission Meeting Minutes of November 29, 2017 events and an area titled “Where we are Today” which promotes active living, healthy living, access to parks and shows all residents are .25 miles away from a park. It also includes a list of parks, open spaces, the replacement policy for playground equipment, trails, the park amenities table, existing athletic, recreation & education programs, The Rec Center, the ROC, natural resources, Westwood Hills Nature Center (master plan and public involvement), remeander of the Minnehaha Creek, trees, restoration, tree planting replacement and wildlife management. Throughout the whole document shows how all departments and areas integrate. Commission Griffin suggested including the skate park and work the city does in the Bass Lake area. Commissioner Hagemann recommended adding how the city assists private residents with trees on their property, note the addition of water bottle fillers on drinking fountains and resources are handled internally versus outsourcing. Commissioner Cantor suggested including information on the trails and also how volunteer groups assist with amenities (i.e. gaga pit by Girl Scouts). Commissioner Bushland recommending including the recycling / composting efforts of the city in parks. Ms. Monson asked members to contact her with any other suggestions. Community meetings are taking place and a survey link has been created on the city’s website. Ms. Monson will return at the Commissions January or February meeting. Members thanked Ms. Monson for her work on the plan. c.Skate Park Update (Jason West) Mr. West advised the new skate park in Carpenter Park is open! It was designed and built by California Skateparks. Commission members viewed the base of the storm water vaults which creates storm water storage for a future light rail station or is funneled to Bass Lake. The 6,500 square foot skate park sits on top of the vaults. The skate park took 5.5 weeks to build following installation of the vaults. Concrete will be added on the south side of the skate park and will include a drinking fountain, picnic table, skate park fix-it station, bike fix-it station and portable toilet, Mr. West indicated. The grand opening of the skate park will be held in spring. Staff is researching organizations that could create a city logo to be added on the flat part of the skate park by California Skateparks. The goal is to have the logo added prior to the grand opening. Commissioner Bluma suggested adding concrete on the north side of the skate park also. Mr. West advised the skate park has a very slight pitch to ensure proper drainage so unsure if able to accommodate suggestion. Commissioner Bluma advised opening day was very busy. The location is great and it’s a versatile park for various abilities. Commissioner Cantor inquired if California Skateparks could create a video showing how to use the various features. Commissioner Bluma commented creating rules is against the rules as skateboarding reasons vary. Commissioner Hagemann inquired if there is an opportunity to offer classes at the skate park. Mr. West indicated classes were offered at the old skate park and will do the same on the new park in conjunction with 3rd Lair. Page 5 City Council Meeting of February 20, 2018 (Item No. 4m) Title: Parks & Recreation Advisory Commission Meeting Minutes of November 29, 2017 d.Fastpitch Softball Update Ms. Walsh showed members the design option (1C) at Aquila Park selected by the City Council. The design is a half pinwheel design. The project is currently going through a schematic design process including surveying and some demolition. A contractor is currently removing light poles and fencing; the fencing will be reused. The existing light poles will remain on Aquila fields two and three but lights will be changed to LED. Commissioner Cantor inquired on outcome of neighborhood meeting regarding fields. Mr. West indicated the meeting had minimal attendance but the design was favorable to those that attended. Staff has received requests for lights at the Dakota Park complex also so teams can play later Ms. Walsh advised. Staff is researching the expense of the request, will host a neighborhood meeting to discuss and request will be brought back to the Commission at a later date. e.Naming Policy Request Ms. Walsh reviewed the park naming request which was included in the members’ packet. Past requests and outcomes of those requests were also reviewed. The commission could create a subcommittee which would meet with the applicant or invite the applicant to a regular Commission meeting. Commissioners reviewed the application and discussed potential park locations. Members discussed and decided to create a subcommittee for this request. Commissioners Cantor and Griffin volunteered. The subcommittee, along with Ms. Walsh, will meet to discuss and bring recommendations to next PRAC meeting. f.Elect Officials for 2018 Commissioner Hagemann motioned to elect Commissioner Bushland as Chair; Commissioner Cantor seconded. Motion passed 6 – 0. Commissioner Cantor motioned to elect Commissioner Bluma as Vice Chair; Commissioner Hagemann seconded. Motion passed 6 – 0. 5.Staff Communication a.Bike Repair Stations Discussion Commissioner Hagemann advised he received a call from the Engineering Department to discuss bike repair stations in St. Louis Park. He recommends using standardized stations and discussing appropriate locations. Ms. Walsh would like input from commissioners on potential locations for bike repair stations. Suggested locations include: LRT Trail, the Rec Center and by Community Gardens (off north Cedar Lake Trail). The city could start with two locations with the potential to expand if used, advised Ms. Walsh. Jack Sullivan from engineering is Page 6 City Council Meeting of February 20, 2018 (Item No. 4m) Title: Parks & Recreation Advisory Commission Meeting Minutes of November 29, 2017 scheduled to attend the January meeting and would be a great discussion with him present. Commissioner Bluma mentioned adding Ped Pads along the greenway. Ms. Walsh indicated that would be a great question for Jack Sullivan. Mr. West showed Commissioners the new winter brochure. Me mentioned the U.G.L.Y. Sweater Dash will be held on Sunday, December 3 and showed the metal and hat participants would receive. Mr. West advised the New Year’s event will take place in the ROC this year and invited Commissioners to attend. 6.Member Communication None. 7.Other / Future Agenda Items Next Meeting: Wednesday, January 17, 6 p.m., 8.Adjournment It was moved by Commissioner Hagemann and seconded by Commissioner Foulkes to adjourn at 8:17 p.m. The motion passed 6 - 0. Respectfully submitted, Stacy Voelker Stacy Voelker, Recording Secretary Meeting: City Council Meeting Date: February 20, 2018 Public Hearing Agenda Item: 6a EXECUTIVE SUMMARY TITLE: LTF Club Operations Company, Inc. dba Life Café - On-Sale Wine & 3.2% Malt Liquor License RECOMMENDED ACTION: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve application from LTF Club Operations Company, Inc. dba Life Café, for an On-Sale Wine and 3.2% Malt Liquor License for the premises located at 5525 Cedar Lake Road, with a license term of March 1, 2018 – March 1, 2019. POLICY CONSIDERATION: Does the Council wish to approve the on-sale wine and 3.2% malt liquor licenses for LTF Club Operations, Inc.? SUMMARY: The City received an application from LTF Club Operations, Inc. dba Life Café, for an on-sale wine and 3.2% malt liquor license for the property located at 5525 Cedar Lake Road. This café is located in the Life Time fitness facility. The applicant is proposing to add the sale and service of wine and beer to its existing Life Café operation. A full menu is served at the Life Café with a wide variety of meal options for guests. The Life Café is approximately 2,179 square feet in size with indoor seating for 36 guests. Additionally, the applicant would like to allow guests to purchase and consume beverages and/or food in the golf simulator and tennis lounge areas, defined spaces within the club, also located on the 2nd floor of the building. The golf simulator area is 4,076 square feet in size with seating for 32 guests and the tennis lounge is 863 square feet and has seating for 62 guests. No outdoor seating is proposed at this time. The applicant will not allow alcoholic beverages to be carried or consumed in any other location in the club. John Morris is the on-site manager of the Life Café and will be responsible for the day-to-day management duties including the sale and service of beer and wine. All Life Café team members are required to successfully complete an Alcohol Server Training Certification Program. The sale of all alcoholic beverages will be controlled using a mobile “Express POS” system that will not allow sales to occur outside of the hours of operation allowed by State law. Alcoholic beverages will be stored in lockable coolers that will only be unlocked by a manager during designated service hours. Lifetime Fitness currently offers wine and beer at Life Café locations across the country. In Minnesota the following locations offer the sale of wine and beer: White Bear Lake, Minneapolis, Eden Prairie, Minnetonka, and Chanhassen. The Police Department conducted a full background investigation, and nothing was discovered that would warrant denial of the license. The application and police report are on file in the City Clerk’s office. The required notice of the public hearing was published on February 8, 2018. If the license is approved, nothing will be issued until all requirements have been met with the City Inspections Department, Hennepin County, and the State Alcohol and Gambling Enforcement Division. FINANCIAL OR BUDGET CONSIDERATION: Fees include $500 for the background investigation and $2,750 for the On-Sale Wine and 3.2% Malt liquor license. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: None Prepared by: Melissa Kennedy, City Clerk Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Meeting: City Council Meeting Date: February 20, 2018 Public Hearing Agenda Item: 6b EXECUTIVE SUMMARY TITLE: Public Hearing to Consider Allocation of 2018 Community Development Block Grant (CDBG) Funds RECOMMENDED ACTION: Mayor to open public hearing, take testimony, and then close the hearing. Motion to Adopt Resolution approving proposed use of 2018 Urban Hennepin County Community Development Block Grant (CDBG) Program Funds and authorize execution of Subrecipient Agreement with Hennepin County and Third Party Agreements. POLICY CONSIDERATION: Does the City Council concur with the recommendations made for the allocation of $147,050 in 2018 CDBG funds and an additional $20,000 in prior year CDBG funds? SUMMARY: Each year the city must decide how to use its annual allocation of CDBG Funds. CDBG funds are US Housing and Urban Development (HUD) funds distributed through Hennepin County. The city must submit its proposed use of the allocation to Hennepin County by February 23, 2018. Prior to submittal, the city must hold a public hearing. This year’s proposed use of CDBG funds reflects the city’s priorities to preserve existing housing and increase affordable home ownership opportunities. The allocation focuses on assisting low- income residents with emergency repairs, rehab loans, improvement projects and affordable ownership opportunities. New this year, fifteen percent of the overall CDBG budget is being set aside by Hennepin County for Public Service activities and awarded through a single combined, competitive RFP covering all the cities in the county program. FINANCIAL OR BUDGET CONSIDERATION: CDBG funds allow cities discretion, within HUD guidelines, to fund projects that meet the national low income objectives and the needs of cities. The federal budget has not been finalized; however, Hennepin County estimates the St. Louis Park 2018 allocation will be $173,000, a 3% increase from 2017. The St. Louis Park set aside amount for public service programs awarded through the consolidated RFP is estimated at $25,950. The city’s estimated direct allocation is $147,050 and the city also has an additional $20,000 in prior year CDBG funds that were not expended by Perspectives. The 2018 CDBG year runs from July 1, 2018 through June 30, 2019. The final funding amount may vary slightly from the estimates and any changes will be made to the Deferred Loan Program. The city still has remaining funds from 2017 CDBG allocated to the Meadowbrook Park Program that can be expended through June 30, 2018. VISION CONSIDERATION: St. Louis Park is committed to providing a well-maintained and diverse housing stock. SUPPORTING DOCUMENTS: Discussion Program Descriptions Draft Resolution Prepared by: Marney Olson, Assistant Housing Supervisor Approved by: Tom Harmening, City Manager City Council Meeting of February 20, 2018 (Item No. 6b) Page 2 Title: Public Hearing to Consider Allocation of 2018 Community Development Block Grant (CDBG) Funds DISCUSSION BACKGROUND: The national objectives of the CDBG program are to benefit low and moderate-income persons, prevention or elimination of slum or blight and/or to meet a particular urgent community development need. From a policy perspective, the city council has typically focused CDBG funds on “sticks and bricks” improvements to the housing stock for low-income families. Historically a small portion of funds have also been allocated to support public services for St. Louis Park Housing Authority (SLPHA) residents and park programming for low-income youth. New this year, in an effort to streamline the process and reduce the administrative burden on social service agencies, fifteen percent of the overall CDBG budget is being set aside by Hennepin County for public service activities and awarded through a single combined, competitive RFP covering all the cities in the county program. Hennepin County has advertised the RFP process and sent information to a long list of public service providers. The information was also posted on the city’s website. STEP, Senior Community Services, and HOME Line have all requested letters of support for their applications. In light of this new process, the city will no longer allocate any funds directly for public service activities. PRESENT CONSIDERATIONS: The proposed use of CDBG funds reflects the city’s priorities to preserve existing housing and increase affordable ownership opportunities. This year’s proposed allocation is summarized in Table 1 below. The allocation focuses on assisting low-income residents with emergency repairs, rehab loans, home renovations and affordable ownership opportunities. The allocation includes the estimated 2018 direct allocation of $147,050 and $20,000 of prior year CDBG funds that are being reallocated. The prior year funds are from a Perspectives security project at Louisiana Court. Perspectives did complete the project; however, they did not comply with CDBG prevailing wage requirements and could not be reimbursed for the work. These funds were returned to the city to be reallocated for 2018. Table 1: Proposed 2018 CDBG Allocation Project Activity Proposed Ongoing Activity Allocation Low Income Single Family Emergency Repair Program $40,000 yes Low Income Single Family Home Rehab Loan $107,050 yes Affordable Housing Land Trust – Homes within Reach $20,000 yes Total $167,050 NEXT STEPS: The deadline for submission of the city’s CDBG Application to Hennepin County is February 23, 2018. City Council Meeting of February 20, 2018 (Item No. 6b) Page 3 Title: Public Hearing to Consider Allocation of 2018 Community Development Block Grant (CDBG) Funds Proposed Program Descriptions Emergency Repair Program – Single Family $40,000 This program is consistent with the council’s adopted housing goals and has proven its responsiveness to low income senior and vulnerable homeowners with annual incomes of 50% or less of the median area income, or $31,650 for a single person household, and assets less than $25,000. It provides grants of up to $4,000 for home-repair related emergencies such as leaking roofs, plumbing repairs, water heaters or code violations. Community Action Partners Hennepin County (CAP-HC) currently administers this program for the city. This is an ongoing and very impactful CDBG activity. Low Income Single Family Deferred Loan Program - $107,050 This is the primary ongoing CDBG zero interest deferred rehab loan program targeted for homeowners with annual incomes of 50% or less of the median area income, based on family size ($31,650 for a household of one, $54,250 for a household of 4) and assets of less than $25,000. Households up to 80% of AMI would have a 3% simple interest rate. The rehab focuses on improvements to bring homes into code compliance and provide long-term maintenance free housing. The maximum loan amount is $30,000 and is forgiven after 15 years. Repayment is required if homeowners sell the property or transfer ownership before the 15-year period expires. This program is administered by Hennepin County Housing staff. There is currently a waiting list for the low income single family deferred loan program so staff recommends an increase of approximately $20,000 to this project over 2017 funding levels, which accounts for the $20,000 reallocation of prior year funds. Continued funding, along with the program income realized from repayment of previous CDBG deferred loans, should make it possible to serve four to seven residents depending on project scope. Affordable Housing Land Trust – Homes Within Reach - $20,000 Homes within Reach is a program of West Hennepin Housing Land Trust that purchases homes and sells them to low income homeowners. Buyers pay for the cost of the building only and lease the land for 99 years. St. Louis Park funds are leveraged with Met Council and Hennepin County HOME funds, and Homes within Reach administers this activity. Homes within Reach has purchased sixteen homes in the city that have been sold to low income families. City Council Meeting of February 20, 2018 (Item No. 6b) Page 4 Title: Public Hearing to Consider Allocation of 2018 Community Development Block Grant (CDBG) Funds DRAFT RESOLUTION NO. 18 - ____ RESOLUTION APPROVING PROPOSED APPLICATION FOR 2018 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH URBAN HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City of St. Louis Park, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the City of St. Louis Park has developed a proposal for the use of 2018 Urban Hennepin County Community Development Block Grant funds; and WHEREAS, the City held a public hearing on February 20, 2018 to obtain the views of citizens on housing and community development needs and priorities and the city's proposed use of $147,050 from the 2018 Urban Hennepin County Community Development Block Grant; and WHEREAS, the City of St. Louis Park proposed to reallocate unexpended prior year CDBG funds in the amount of $20,000; and BE IT RESOLVED, that the City Council of St. Louis Park approves the following projects for funding from the 2018 Urban Hennepin County Community Development Block Grant Program and authorizes submittal of the proposal to Urban Hennepin County/Consolidated Pool. BE IT FURTHER RESOLVED that the City Council hereby authorizes and directs the Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2018 Community Development Block Grant Program. BE IT FURTHER RESOLVED, that should the final amount of FY2018 CDBG available to the city be different from the preliminary amount provided to the city, the city council hereby authorizes the city manager to adjust the following activity project budget(s) proportionally to reflect the actual amount of funding available. Reviewed for Administration: Adopted by the City Council February 20, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Activity Budget Low Income Single Family Emergency Repair Program $40,000 Low Income Single Family Home Rehab Loan $107,050 Affordable Housing Land Trust – Homes within Reach $20,000 Total $167,050 Activity Budget Low Income Single Family Home Rehab Loan 100% of any increase or decrease