HomeMy WebLinkAbout2018/02/26 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
FEBRUARY 26, 2018
CITY COUNCIL STUDY SESSION
BOARDS & COMMISSIONS ANNUAL MEETING – Council Chambers
5:30 p.m. Welcome from Mayor Spano & Light Dinner
6:00 p.m. City Council Updates on Key Citywide Initiatives
Discussion Items - Boards & Commissions Presentations
1. 6:15 p.m. Police Advisory Commission
2. 6:30 p.m. Parks & Recreation Advisory Commission
3. 6:45 p.m. Housing Authority
4. 7:00 p.m. Planning Commission
7:15 p.m. Intermission
5. 7:30 p.m. Telecommunications Advisory Commission
6. 7:45 p.m. Environment & Sustainability Commission: Sustainable SLP
7. 8:00 p.m. Human Rights Commission
8. 8:15 p.m. Board of Zoning Appeals
8:30 p.m. Collaboration Mixer Activity
9:00 p.m. Adjourn
Written Reports
9. Dockless Bicycles
10. Annual Open to Business Program Update
11. 2040 Comprehensive Plan Update
12. Knollwood Village – CUP Minor Amendment
13. January 2018 Monthly Financial Report
Auxiliary aids for individuals with disabilities are available upon request.
To make arrangements, please call the Administration Department at
952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting: Study Session
Meeting Date: February 26, 2018
EXECUTIVE SUMMARY
TITLE: 2018 Boards & Commissions Annual Meeting
RECOMMENDED ACTION: St. Louis Park Board & Commission members and staff liaisons
have been invited to attend the 2018 Annual Meeting to present a brief summary of their annual
reports.
SUMMARY: Annual reports for each board and commission are attached and include details of
activities undertaken in 2017, a progress report on 2017 goals, goals for 2018, race equity &
inclusion initiatives and opportunities for collaboration. Upon conclusion of the presentations, City
Council has the option to invite back any board or commission to a future Study Session if they
are interested in further discussion.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Boards & Commissions 2018 Annual Reports
Prepared by: Debbie Fischer, Office Assistant Administration
Melissa Kennedy, City Clerk
Approved by: Tom Harmening, City Manager
1
2018 Annual Report
Board or Commission: Police Advisory Commission
I.2017 Goals and Key Initiatives: Provide a progress report on your 2017 goals and
list the most significant activities undertaken in 2017.
Among the goals of the Police Advisory Commission are enhancing awareness of the
police department and promoting exchanges between the police department and the
community. Towards this end, in 2017 the Police Advisory Commission:
1.Participated in activities such as the Children First Ice Cream Social, Citizen’s
Academy Fall 2017 (1 commission member participating), accompanied police
officers for a work shift ride along (2 commissioners participating) and Parktacular
where informational literature was distributed. Commissioners also attended block
parties for National Night Out.
2.Assisted in organizing and staffing the 11th annual Crime Prevention Fund Golf
Tournament which $6,091.29 for the Crime Prevention Fund, two commissioners
volunteered at this event.
3.Welcomed five new commissioners with an introductory tour of the police
department and discussion of commission objectives and roles. A student
commissioner was added in 2017 to a full complement of eleven commissioners.
The terms of three commissioners will end in May this year.
4.Supported the continuation of Citizens Academy, which met for ten weeks during
the fall. One member of the committee attended and evaluated these sessions as
very informative.
5.Reviewed the Use of Force Policy with input for grammatical changes and the
addition of information about de-escalation practices and special techniques unique
to SLP PD and their model of community policing.
6.Commissioners attended the four-part Police Presentations to St. Louis Park City
Council- including;
a.St. Louis Park Police service delivery model including Community Oriented
Policing, police officer hiring standards, recruitment, hiring, and training of
officers.
b.Police policies and procedures on biased policing, when to initiate a stop or
detention, arrest and booking procedures, vehicle pursuits, and use of force
procedures.
c.Examples of current issues facing policing, challenging citizen contacts, and
use-of-force decision making.
d.Examine critical incidents and how council would work with the police
department, city manager, communications manager and consultants.
Discussion Item: 1
2
2018 Annual Report
Board or Commission: Police Advisory Commission
7. Commissioner attended Sex Trafficking presentation in September.
8. Public Service Announcement (PSA) Videos: Texting/driving PSA
completed/reviewed, Traffic stops PSA was reviewed/feedback given. May do
future PSA on bike trails. Commission requested PSA’s be put on police
department website.
9. Welcomed many new officers and lieutenants, as well as newly appointed Chief
Harcey.
10. Drafted and reviewed Body Worn Camera (BWC) memo; provided input into the
policies and procedures regarding their use, reviewed and approved the draft memo
to council on implementation on body worn cameras. Will continue to work on this
project as community input is needed.
II. 2018 Goals: List your board/commission’s most important goals (up to 3) for 2018.
These goals should be statements that reflect the board/commission’s highest priorities,
which may or may not change from year-to-year.
1. Successful Planning/Coordination of a 5K fundraiser
2. Improving Citizen Survey
3. Improve representativeness of community input.
4. Review and provide comment on a new BWC draft policy
III. 2018 Key Initiatives/Activities: For each goal listed above, list 1-2 key initiatives or
activities that the Board/Commission will working on in 2018 that will help make
progress toward that particular goal.
a. Collaborate with the Human Rights Commission (HRC) and the Multi-Cultural
Advisory Commission (MAC) to review and provide comment on a new BWC draft
policy
b. Successful Planning/Coordination of a 5K fundraiser with hopes of it becoming an
annual community event.
i. Planned for April 29, 2018. Approved by department, co-sponsored with
Park Flyers running club. Will have kids run and “race a cop” events.
ii. Reaching out to community businesses for donations/participation.
c. Improving Citizen Survey
i. Working on citizen’s surveys- increasing amount received back, using data
more effectively for future planning, adding more demographic questions
about race, age, and gender orientation. Collecting more data on police stops
(like MPLS and St Paul are doing).
3
2018 Annual Report
Board or Commission: Police Advisory Commission
ii. Possibly applying for an outside grant to aid in this process.
d. Improve representativeness of community input.
i. Inviting community leaders to meet with the commission, increasing visibility
of commission, personally inviting others we think would bring diverse
perspectives to commission. Already invited: Susan Niz, Jeff Roy and Adebisi
Wilson
ii. Try to recruit diverse commission members.
IV. Race Equity and Inclusion: How may you incorporate or promote race equity and
inclusion in the key initiatives/activities identified in above?
1. One of our key initiatives is to further diversify the commission. We have attempted
to do this by adding women, and inviting community leaders from active, diverse
groups to come to meetings or meet individually with commissioners. Our aim is
to engage all members of the St. Louis Park community, specifically those who
may not be personally represented on the commission.
2. Reaching out to the MAC and HRC for input on memos (BCM) and other initiatives
from the PD
3. Improving the survey experience to add more information on race/cultural
experiences in SLP
V. Opportunities for Collaboration: What opportunities exist for collaboration - either
with another board/commission or community group - that would help you accomplish
or make progress towards one of your 2018 goals?
1. Collaborating with MAC on contacting community partners from different cultural
and ethnic groups across St. Louis Park
2. Work with the new St Louis Park racial equity coordinator, Alicia Sojourner as we
develop our ideas.
3. Continue meet-ups/meeting invitations to key community partners/heads of groups
4. Reaching out to other cities (MPLS, St. Paul) for information on BCM, or surveys
5. Currently collaborating with Park Flyers to hold joint fundraiser “fun run” in April
2018 Annual Report
Board or Commission: Parks & Recreation Advisory Commission
I.2017 Goals and Key Initiatives: Provide a progress report on your 2017 goals and list
the most significant activities undertaken in 2017.
•Community Group Relationships. In 2017 the Commission met with Girl Scout
Troop 14177, Little League Association and the Fastpitch Softball Association to
build relationships and obtain knowledge regarding group use of city park facilities.
•Fastpitch Softball Field Recommendation. Two members of the Commission
served on the Fastpitch Softball Field Task Force. The Commission provided
recommendation to the City Council for proposed youth fastpitch and adult softball
fields.
•Support City Initiatives. PRAC supported the planning and design phase of the
skate park by providing a member in the planning process. The skate park was a
cooperative project with the Engineering Department as a stormwater detention
vault was created under the skate park. The stormwater detention vault provides
stormwater treatment and rate control to a 42-acre sub-watershed which is projected
to remove 27.6 pounds of total phosphorus from the watershed annually. The
Commission continues to support Connect the Park initiative. The Commission
hosted an appreciation lunch for Parks and Recreation staff on October 5 at Oak
Hill Park.
•Support the ROC. Commissioners volunteered at special events held at the ROC,
and assisted in developing ideas for programs and events to ensure maximum
utilization of facility.
•Natural Resource Efforts in Parks. The Commission assisted in connecting
people in the community with emphasis on environmental items such as organizing
the annual Minnehaha Creek Clean Up (April 29) and participated in annual Arbor
Day Event (May 6 ). The Commission encouraged the City’s Zero Waste initiative
and recycling in the parks. Reviewed key initiatives relating to natural resources in
park areas.
Discussion Item: 2
2018 Annual Report
Board or Commission: Parks & Recreation Advisory Commission
II. 2018 Goals: List your board/commission’s most important goals (up to 3) for 2018.
These goals should be statements that reflect the board/commission’s highest priorities,
which may or may not change from year-to-year.
a. Community Group Relationships
b. Support Westwood Hills Nature Center’s Project Public Process
c. Review Park / Field Naming Requests
d. Comprehensive Plan Review
e. Support City Initiatives
III. 2018 Key Initiatives/Activities: For each goal listed above, list 1-2 key initiatives or
activities that the Board/Commission will working on in 2018 that will help make
progress toward that particular goal.
a. Community Group Relationships
• Continue to assist in facilitating interested groups and other park and recreation
users (Girls Scouts, Friends of the Arts, Youth Athletic Associations, Dog Park
users, Historical Society).
• Review annual participation numbers and space utilization for youth athletics
to analyze trends.
b. Support Westwood Hills Nature Center public process
• Support public process for the advancement of the Westwood Hills Nature
Center project.
• Assist in a communication plan to raise awareness for the project(s).
c. Review Park/Field Naming Requests
• Review framework for changing park/field names.
• Review policies to include naming disputes.
d. Comprehensive Plan Review
• Ensure the plan includes all park and recreation key initiatives.
• Review key initiatives relating to natural resource areas of parks.
e. Support City Initiatives
• Support National Resource efforts in our parks.
• Attend and assist with Great River Greening, Arbor Day and the Minnehaha
Creek Clean up.
• Attend volunteer and help lead the initiatives in our parks.
2018 Annual Report
Board or Commission: Parks & Recreation Advisory Commission
IV. Race Equity and Inclusion: How may you incorporate or promote race equity and
inclusion in the key initiatives/activities identified in above?
• Review Capital Improvement Projects and programs with a race and equity lens.
• Invite Race and Equity coordinator to meet with Commission to discuss future
opportunities.
V. Opportunities for Collaboration: What opportunities exist for collaboration - either
with another board/commission or community group - that would help you accomplish
or make progress towards one of your 2018 goals?
The Parks and Recreation Advisory Commission continually embrace collaboration.
They collaborate with the Engineering Department on various projects throughout the
city, the skate park/stormwater detention vault is an example of this collaboration.
The Commission collaborates with the Community Development department to ensure
the Comprehensive plan includes all park and recreation key initiatives.
A joint meeting with the Planning Commission and Environment & Sustainability
Commission has been scheduled for April 4, 2018.
The Commission regularly invites various youth associations and city groups to review
trends in the community and ensure all groups are served.
2018 Annual Report
Board or Commission: Housing Authority
2017 Goals and Key Initiatives:
1.Continue successful administration of the Housing Authority’s core federally funded rental
assistance programs including maximizing program utilization, ensuring sound fiscal
policies including securing renewal funding through the submission of competitive grant
applications and maintaining and improving the Public Housing properties:
o Provided rental assistance to approximately 500 low-income households through
HUD’s federally funded rental assistance programs, including
•Public Housing: 157 units
•Housing Choice Voucher: 268 units, including 41 units of project based
assistance at Wayside, Excelsior & Grand and Vail Place.
•Continuum of Care: 21 units at Perspectives and Pillsbury United.
•Stable Home: 38 participants in 2017, a joint partnership with Hennepin
County to provide rental assistance to homeless households.
o Maximized Program Utilization: Exceeded 98% annual occupancy in the Public
Housing Program and 100% annual utilization in the Housing Choice Voucher
Program and achieved HUD’s designated High Performer Status for the
administration of the Public Housing Program and Housing Choice Voucher
Programs.
o Completed approximately $100,000 in capital improvements to Public Housing units.
o Awarded HUD renewal grant to support the Family Self-Sufficiency program which
assists housing program participants in attaining greater economic self-sufficiency. In
2017 twenty-nine (29) Housing Choice Voucher and Public Housing program
participants enrolled in the Family Self-Sufficiency Program.
o Resident Opportunity Social Services (ROSS) Program at Hamilton House provided
on-going services for an average of 23 residents/month and completed a total of 3,555
resident visits in 2017 providing services to promote resident’s ability to live
independently. 50 different residents also attended ROSS health and wellness
presentations. The ROSS Coordinator position is funded with a three year HUD grant.
o SPARC: Staff held quarterly meetings of the SLP Rental Coalition providing
informational and educational opportunities to SLP rental owners and landlords. One
of the meetings provided an overview of the Housing Choice Voucher program.
Discussion Item: 3
2018 Annual Report
Board or Commission: Housing Authority
2. Continue to support/promote a well maintained housing stock through the use of the city’s
housing rehab programs including the Move-Up-In-The-Park programs, the Discount Loan
Programs, the Emergency Rehab Grants and the HIA designation. Continue to explore
opportunities to address unmet housing rehab needs.
o Move-up-in-the-Park Home Remodeling Programs: Over the past year, the city
experienced continued steady use of the home expansion programs and high use of
the design and technical advisor programs. Six Move-Up-in-the-Park loans were
closed in 2017. Both the Home Remodeling Fair and Home Remodeling Tour
continue to be popular events with residents. Over 1200 attended the Remodeling
Fair and an average of approximately 300 attendees visited each house on the Home
Remodeling Tour.
o Expended CDBG funding on the following approved allocated projects/programs
within the designated timeline: Emergency Repair Program, Homes Within Reach
Affordable Housing Acquisition/Rehab, and Meadowbrook Summer Program. The
Perspectives allocation was returned to the city for reallocation in 2018 because they
did not comply with CDBG prevailing wage requirements and could not be
reimbursed for the work.
o Discount Loan Program: Discount Loan use in 2017 was consistent with last year
with 10 loans. This lower usage is a statewide trend due to an increase in loan options
and fewer homeowners using secured loans that have a lien against the property.
CEE is the loan administrator for our Discount Loan program and in addition to
these 10 loans, an additional 9 CEE loans were closed in St. Louis Park.
o The Energy Rebate program continues to be popular with over 100 rebates. 109
home energy visits were conducted through the Home Energy Squad Enhanced
program. The program is a great opportunity for residents to learn how to save
money and make their home more energy efficient.
3. Respond to opportunities to collaborate with nonprofit and for profit developers to address
housing needs in the community.
o Inclusionary Housing Policy: The Inclusionary Housing Policy was amended in 2017
increasing the required percentage of affordable housing units that must be included in
market rate residential multi-family properties receiving financial assistance from the
city. Staff also drafted a property owner compliance and monitoring guidebook.
o Kids in the Park: Staff worked in partnership with the SLP school district and STEP to
implement a shallow rent subsidy program targeted at very low income rental households
living in St. Louis Park with children attending school in SLP or their assigned
attendance school. Program is serving 9 households.
2018 Annual Report
Board or Commission: Housing Authority
o Homes Within Reach Land Trust: The city provided financial assistance to facilitate the
purchase, rehab and resale of one Land Trust low income homeownership property.
There are now 16 land trust homes in St. Louis Park.
o Construction Management Plan (CMP): The Construction Management Plan
program was implemented to address neighborhood issues and concerns related to
the demolition and construction of new homes and the construction of major
additions. The CMP is primarily a neighborhood notification tool and provides
information on who to contact if issues arise during construction. In 2017 there were
45 projects: 33 additions, 10 demo/rebuild and 2 new builds.
o Staff participation continues on the Louisiana Court Development Oversight Committee.
The development is financially stable, maintaining high occupancy rates and continuing
to make improvements to the property.
o Staff continues to participate on the SWLRT Housing Committee. The Committee
developed the SW Corridor Wide Housing Strategy that was adopted by the SW
Steering Committee and the city council.
o Preservation of NOAH multi-family rental properties: Staff is partnering with other
municipalities, housing industry agencies and affordable housing advocates to
explore strategies and tools to preserve NOAH properties and protect tenants. A
workgroup with representatives from the SLP rental community and affordable
housing advocates has also been convened to try to review the strategies and
determine if there is any middle ground.
o Pilot Snow Shoveling Program: Implemented a pilot program that offers snow
shoveling services to seniors provided by Senior Community Services. The city
shares the cost of the service with the homeowner.
2018 Goals:
1. Continue successful administration of the Housing Authority’s core federally funded rental
assistance programs including maximizing program utilization, ensuring sound fiscal policies
including securing renewal funding through the submission of competitive grant applications
and maintaining and improving the Public Housing properties.
2. Continue to support/promote a well maintained housing stock through the use of the city’s housing
rehab programs including the Move-Up-In-The-Park programs, the Discount Loan Programs, the
Emergency Rehab Grants and the HIA designation. Continue to explore opportunities to address
unmet housing rehab needs.
3. Explore/support strategies to promote the creation and preservation of affordable rental and
homeownership options for low and moderate income households in the community including
both new construction and preservation of existing naturally occurring affordable housing.
2018 Annual Report
Board or Commission: Housing Authority
2018 Key Initiatives/Activities: For each goal listed above, list 1-2 key initiatives or activities
that the Board/Commission will work on in 2018 that will help make progress toward that
particular goal.
Goal 1.
o Oversee the fiscal and administrative integrity of HUD’s federally funded rental assistance
programs ensuring maximize utilization and administration at a level to maintain HUD’s
High Performer Standard.
o Continue to support the submission of competitive grants applications for HUD renewal funds
to ensure continuation of the Family Self-Sufficiency Program, the Resident Service
Coordinator at Hamilton House and the Continuum of Care rental assistance program.
o Continue to review and approve the HA’s capital improvement plans for the public housing
properties owned and managed by the HA.
o Continue to support partnerships with Hennepin County, Wayside, Vail Place, STEP and the
SLP School District to continue partnering on rental assistance opportunities and continue to
seek new opportunities in the future.
Goal 2.
o Continue to market and promote the city’s housing rehab and design programs through the city’s
various media outlets, at the annual Home Remodeling Fair and annual Home Remodeling
Tour.
o Evaluate the Live Where You Work Program and work with staff to identify possible alternative
Down Payment programs that may be better utilized.
Goal 3.
o Staff will continue to explore and develop programs together with Regional NOAH
Preservation Workgroup facilitated by Urban Land Institute to preserve NOAH and create
new affordable housing opportunities and report to the HA Board for their input.
o Staff will continue to convene the SLP NOAH preservation workgroup with
representatives from the SLP rental community and the affordable housing advocates. The
HA Board will review proposed initiatives and provides input to the council.
Race Equity and Inclusion: How may you incorporate or promote race equity and inclusion in
the key initiatives/activities identified in above?
o Evaluate existing and new housing programs utilizing the Race & Equity tool to ensure
programs are inclusive.
o Continue efforts to educate landlords about the benefits of participating in the Housing
Choice Voucher program.
2018 Annual Report
Board or Commission: Housing Authority
o Seek opportunities to create new affordable housing opportunities including both rental
and homeownership.
o Add information and resources on the city’s web page related to fair housing and provide
tenant and landlord resources.
Opportunities for Collaboration: What opportunities exist for collaboration - either with another
board/commission or community group - that would help you accomplish or make progress
towards one of your 2018 goals?
o Staff are collaborating with other municipalities, state and county agencies, affordable
housing advocates and housing industry agencies to explore affordable housing initiatives
on a metro/regional wide level including:
o “Convening” Workgroup: Facilitated by the Minneapolis PHA and Family
Housing Fund, this workgroup is exploring ways to improve the efficiency
and ease of Housing Choice Voucher participation for both the landlord and
the tenant through a coordinated metro wide basis.
o Regional NOAH Preservation Workgroup: Facilitated by Urban Land
Institute, regional housing agencies and advocates along with local, County
and State representatives are working together to explore NOAH
preservation and tenant protection strategies to create new affordable
housing opportunities for low income families.
Proposed strategies and program and policy changes are presented to the Board for review, input
and/or consideration for approval.
2018 Annual Report
Board or Commission: Planning Commission
The Planning Commission is a seven member advisory group of citizen volunteers appointed by
the city council. The 2017 members included Lisa Peilen (Chair), Carl Robertson (Vice-Chair),
Claudia Johnston-Madison, Lynne Carper, Torrey Kanne, Richard Person, Joe Tatalovich (School
Board Representative), and Ethan Rickert (Youth Member).
Commissioners pride themselves in their thoughtful consideration of applications. Commissioners
review detailed staff reports, conduct fair and civil public hearings, discuss complex issues in study
sessions, and make sound recommendations in a timely fashion.
I.2017 Goals and Key Initiatives:
a.Key Duties:
i.Review Comprehensive Plan amendments, development projects, and
zoning studies and amendments
ii.Hold public hearings and make recommendations to the city council
b.2017 Activities: The commission reviewed 13 applications in 2017, including:
i.Developments: Platia Place, Via, The Elmwood, Parkway 25, Knollwood
Chick-Fil-A, Carpenter Park Stormwater Project, American Legion, Water
Treatment Plant 4
ii.Code amendments: Accessory dwelling units to religious institutions,
electric vehicle charging stations, small cell wireless facilities, mixed-use
zoning district, outdoor storage, third shift in industrial zones
II.2018 Goals and Key Initiatives/Activities:
a.Review Development Applications
i.Hold study sessions and hearings in order to make informed
recommendations to city council
b.Comprehensive Plan Process
i.Review existing Comprehensive Plan
ii.Provide input into the community outreach strategies
iii.Insure the community’s vision and priorities are incorporated
iv.Review drafts of the St. Louis Park 2040 Comprehensive Plan
v.Hold a public hearing on the draft St. Louis Park 2040 Comprehensive Plan
and make recommendations to City Council
c.Zoning Code Studies
i.Recommend Mixed-Use zoning district ordinance
ii.Recommend electric vehicle charging station ordinance
Discussion Item: 4
2018 Annual Report
Board or Commission: Planning Commission
iii. Recommend small cell wireless facilities ordinance
iv. Review architectural materials requirements
v. Review the Form-Based Code and work toward formal adoption
vi. Review other zoning ordinance amendments and updates
1. Light industrial uses
2. Bird-friendly glass
3. Dark skies ordinance
III. Race Equity and Inclusion
a. Incorporate racial equity into the goals of the St. Louis Park 2040 Comprehensive
Plan.
b. Identify strategies to broaden participation and reduce barriers that may be present,
including transportation, child care, meeting times and locations, methods of
collecting input, notification methods, etc.
IV. Opportunities for Collaboration
a. Conduct joint meetings on updates to specific chapters of the Comprehensive Plan
with the Parks and Recreation Advisory Commission and the Environment &
Sustainability Commission.
b. If commissioner training on variance applications occur, include the Board of
Zoning Appeals.
**A more detailed Annual Report including development activity for the year is available on the
Planning Commission page on the city website.
https://www.stlouispark.org/government/boards-commissions/planning-commission
2018 Annual Report
Board or Commission: Telecommunications Advisory Commission
I.2017 Goals and Key Initiatives: Provide a progress report on your 2017 goals and list
the most significant activities undertaken in 2017.
a.Review small cell and distributed antenna systems permitting in St. Louis Park to ensure
St. Louis Park is ready to be in the first wave to benefit from these technologies.
Chief Information Officer Clint Pires gave an update on the proposed master license
agreement with Verizon on February 8. A guest speaker from AT&T canceled twice, so
Commissioner Abe Levine recruited an expert from a different wireless provider who will
attend the May 9, 2018, meeting. City staff provided League of Minnesota Cities
background on the small cells bill that passed.
b.Bring the highest speed fiber networks to city residences and businesses in the short term,
and maintain high performance over the long term.
On February 8 and December 13, CIO Pires provided status updates on US Internet
progress. Commissioners attended each of the quarterly meetings with CenturyLink to
monitor franchise enforcement and the roll out of gig-capacity internet.
c.Recommend ways to use high performing fiber and wireless networks, once established,
to enhance livability in the city.
Commissioners Browning and Levine volunteered for a “smart cities” subcommittee to
tackle this topic, and exchanged numerous ideas with staff via emailed articles. The first
meeting was in January 2018.
In addition to these three key goals, city council strategic goals were discussed February 8, May
10 and July 26. On May 10 the commission discussed the city council strategic goal of supporting
public and private schools and community education initiatives. Suggestions included offering
learning opportunities to all ages on topics like cyber security, setting up home networks and phone
safety. The consensus was to meet with St. Louis Park School District technology staff to see if
they have a wish list that the city could support.
On October 25, the commission discussed the city council strategic goal of using broadband to
improve quality of life. The first topic addressed was a St. Paul Public Library innovation of
checking out mobile hot spots to allow internet access. There was a broad discussion about the
Wi-Fi the city currently provides, improving access to underserved people, the St. Louis Park
School District referendum and other topics. Communications and Marketing Manager Jacque
Larson said that PCs for People is a nonprofit that helps with the digital divide by providing low-
Discussion Item: 5
2018 Annual Report
Board or Commission: Telecommunications Advisory Commission
cost computer equipment and internet access, as well ongoing tech support for those resources.
PCs for People attended the August 2017 CommunityLink event to share information with city
residents; and the city is exploring using PCs for People to recycling outdated computer equipment.
Commissioner Rolf Peterson said he would contact the St. Louis Park School District to find out
if they have studies or information about underserved communities, ranging from youth to seniors.
II. 2018 Goals: List your board/commission’s most important goals (up to 3) for 2018. These
goals should be statements that reflect the board/commission’s highest priorities, which
may or may not change from year-to-year.
a. Review small cell and distributed antenna systems permitting in St. Louis Park to
ensure St. Louis Park is ready to be in the first wave to benefit from these technologies.
This goal is carried over from 2017.
b. Learn about the franchise renewal process to be ready to assist with the key public
process steps along the way. The city’s franchises with Comcast and CenturyLink end
in early 2021, and the process begins three years before the end of the franchise.
c. Follow up on 2017 discussions about city council goals related to the St. Louis Park
School District, and develop achievable action items to submit to the city council.
III. 2018 Key Initiatives/Activities: For each goal listed above, list 1-2 key initiatives or
activities that the Board/Commission will working on in 2018 that will help make progress
toward that particular goal.
a. A wireless industry guest and Engineering Director Deb Heiser are invited to the May
9 commission meeting to talk about 5G wireless deployments and right-of-way
management.
b. A meeting with cable franchise attorney Brian Grogan is scheduled for July 25 to
provide background on the franchise renewal process.
c. Follow up with the St. Louis Park School District on the ideas discussed in 2017 is the
next step, and identifying actionable plans where the city might assist.
2018 Annual Report
Board or Commission: Telecommunications Advisory Commission
d. Race Equity and Inclusion: How may you incorporate or promote race equity and
inclusion in the key initiatives/activities identified in above?
a. The smart cities subcommittee plans to provide suggestions to benefit as much of the
community as possible and to seek technology solutions to promote race equity.
b. A follow-up item with the St. Louis Park School District is to find out if they have
studies on underserved communities ranging from youth to seniors, and finding
resources to narrow the digital divide.
e. Opportunities for Collaboration: What opportunities exist for collaboration - either with
another board/commission or community group - that would help you accomplish or make
progress towards one of your 2018 goals?
a. Smart cities suggestions include energy efficiency and smart lighting, so perhaps the
smart cities subcommittee could meet with staff liaisons or commissioners from the
Environmental and Sustainability Commission.
(Additional information on next pages)
2018 Annual Report
Board or Commission: Telecommunications Advisory Commission
2018 Telecommunications Advisory Commission Work Plan
January/February/March: Written Annual Report to City Council
March 14
• Comcast engineer to describe the DOCSIS 3.1 standard, and advantages to customers and
Comcast. Also, other Comcast Smart Cities initiatives.
• ParkTV marketing, programming and equipment report for 2017
• Review annual report to council & feedback from council, if available
• Franchise renewal overview & plans for 2018
May 9
• Guest expert from the wireless industry to talk about 5G and the potential impacts on cable
TV in St. Louis Park
• City Engineer Deb Heiser to talk about right of way management with 5G and the new
small cell law implementation
• Report from Commission’s smart cities subcommittee (Bruce Browning, Abe Levine, Clint
Pires, Jacque Larson, John McHugh & Reg Dunlap)
• Review Comcast first quarter complaint log
• Review CenturyLink first quarter summary
July 25
• Review staff report on CenturyLink second quarter
• Background on franchise renewal timelines and alternatives, possibly with Brian Grogan
• Brainstorm needs for next franchises with Comcast & CenturyLink
• Consider compiling a customer “Bill of Rights,” incorporating Arlington, Va., info with
Comcast Customer Service Guaranty.
October 10
• Review staff report on CenturyLink third quarter
• Review Comcast third quarter complaint log
• Consider franchise fee review for Comcast and CenturyLink for 2016-2018
December 12
• Chief Information Officer update
• Draft 2018 annual report
• Set meetings for 2019
• Draft 2019 work plan
• Elect Chair & Vice Chair, effective next meeting
2018 Annual Report
Board or Commission: Telecommunications Advisory Commission
Other 2017 Telecommunications Advisory Commission information
eNATOA webinars
Staff subscribes to monthly training webinars conducted by the National Association of
Telecommunications Officers and Advisors (NATOA). This year the topics included small cells,
social media, closed captioning, drones and over the top programming like Netflix and Hulu.
Commissioner Browning attended at least five webinars, and the YouTube video of each seminar
was sent to all commissioners.
MACTA Annual Conference
The Minnesota Association of Community Telecommunications Advisors (MACTA) is the state
chapter of NATOA, and holds a full-day educational conference each year. Commissioner
Browning attended the 2017 conference in St. Paul.
Meeting Attendance for 2017
Council Study
Session
2/27/17 2/8/17 5/10/17 10/25/17 12/14/16
Total
meetings
attended/held
Chair Maren Anderson X X X X X 5/5
Vice Chair Abe Levine X X X X X 5/5
Bruce Browning X X X X 4/5
David Dyer X X X 3/5
Cindy Hoffman X X X X X 5/5
Nathan Munson
Appointed 5/15/17
X X 2/2
Rolf Peterson X X X X 4/5
2018 Annual Report
Environment & Sustainability Commission
I.2017 Goals and Key Initiatives: Provide a progress report on your 2017 goals and
list the most significant activities undertaken in 2017.
ESC accomplishments, aligned by 2017 goals, include:
a.Comprehensive Planning
i.Assisted in visioning process for Comprehensive Plan development
1. Held six Vision 3.0 sessions with community members
b.Climate / Energy Action Planning
i.Led a successful WindSource campaign in Spring 2017 (42 official sign-
ups, and more than 100 new Windsource accounts in that time frame)
ii. Drafting of the Climate Action Plan (with Great Plains Institute and LHB)
iii.Achieved Step 3 in GreenStep Cities (June 2017)
c.Communications Work
i.Furthered the community’s awareness and education on environment and
sustainability topics (by hosting, supporting, attending, and promoting):
1. Earth day
2. Ecotacular booth at Parktacular
ii.Re-formed the Communications Work Group in 2017 and provided
communications support to other work groups and ESC efforts, including 4
social media posts
d.Other:
i.Seven new commissioners joined ESC in 2017 – leveraging their unique
skills and experiences throughout the commission’s work (e.g., medical
professionals, communications experts, etc.)
ii.One Commission retreat conducted (December 2017) to align on 2018
priorities and strategy; brainstormed longer-term strategies
II.2018 Goals: List your board/commission’s most important goals (up to 3) for 2018.
These goals should be statements that reflect the board/commission’s highest priorities,
which may or may not change from year-to-year.
a.Begin implementation of the Climate Action Plan.
b.Assist City staff in finalizing sustainability aspects of Comprehensive Plan.
c.Create a strong communications strategy to support ESC’s work and priorities.
Discussion Item: 6
2018 Annual Report
Environment & Sustainability Commission
III. 2018 Key Initiatives/Activities: For each goal listed above, list 1-2 key initiatives or
activities that the Board/Commission will working on in 2018 that will help make
progress toward that particular goal.
a. Begin implementation of the Climate Action Plan.
i. Help understand, identify and resolve departmental resource needs (e.g.,
how staff will support the CAP, how their operational plans will have to
change to accomplish its goals)
ii. Assist with community-wide rollout, with help from Communications
Work Group; celebration in April (Earth Month) with continued rollout
b. Assist City staff in finalizing sustainability aspects of Comprehensive Plan.
i. Continue to meet with staff and consultant to refine actions/topics to be
included
ii. Provide input to consultant and staff on integrating sustainable thinking into
other areas of the Comprehensive Plan
iii. Explore sustainability action plans from other cities to understand how to
advance comprehensive plan goals in the future
c. Create a strong communications strategy to support ESC’s work and priorities.
i. Work with Climate Action Plan Work Group on the community-wide
celebration and continued rollout
ii. Work with Comprehensive Plan Work Group on language/strategy for
sustainability inclusion
iii. Work with City staff on external presence for the Commission
iv. Identify appropriate events and mediums to connect with SLP residents
IV. Race Equity and Inclusion: How may you incorporate or promote race equity and
inclusion in the key initiatives/activities identified in above?
a. Ensure underrepresented communities in St. Louis Park are involved in the rollout
of the Climate Action Plan, including at events and within communications
strategies
b. Maintain race equity and inclusion as part of SLP’s sustainability work in the
Comprehensive Plan
c. Include initiatives to engage a diverse audience in the ESC communications plan
2018 Annual Report
Environment & Sustainability Commission
d. Work with the City Council to find strategies to encourage more diverse and
inclusive participation in the ESC. Within work groups, employ inclusionary
strategies in meeting times, venues, etc.
V. Opportunities for Collaboration: What opportunities exist for collaboration – either
with another board/commission or community group – that would help you accomplish
or make progress towards one of your 2018 goals?
a. Partner with the Planning Commission on the Comprehensive Plan to ensure
sustainability is integrated throughout the city’s future vision and development
2018 Annual Report
Board or Commission: Human Rights Commission
I.2017 Goals and Key Initiatives: Provide a progress report on your 2017 goals and
list the most significant activities undertaken in 2017.
a. 2017 Basic Focus Areas
i.Work with City Council to identify areas for HRC learning and advice on
city projects
ii.Host community events to learn residents’ concerns and priorities on human
rights issues, facilitate community discussions, including race and equity
iii.Engage with the community and the City Council for the advancement of
the city’s race and equity initiative
b.Key Initiatives and successes
i.Discussion and contribution to Police Department bodycam planning
1. Discussion at January, February, June, and August meetings
ii.Present screening of “13th” documentary film by Director Ava DuVernay
on race, justice, and mass imprisonment, accompanied by facilitated
discussion with the community.
1. Hosted on 2-1-17 at Lenox Community Center
iii.Community Conversations events on topics important to the community
1. Hosted four of these events in 2017
a.Safeguarding Human Rights in Changing Times (March
22nd)
b.Understanding Challenges Facing the Transgender
Community (June 6th)
c.Philando Castile Police Shooting Verdict Conversation
(June 29th)
d. Panel Discussion with Our Muslim Neighbors (Sep. 20
th)
2.Bring these events out into the community to ensure access (Lenox
Community Center, Aquila Elementary School, City Hall, and
others)
iv. Promote HRC at other community events
1. Connected with the community at “Our Town Sings” in July
2.Connected with the community at Ice Cream Social event in
v.Voted to honor Chana Shangalow with 2016 Human Rights Award
(Presented early 2017)
vi. Voted to support other important community efforts
1.April: Voted to support SLP Schools plans to address policies and
support for transgender youth
2.August: Voted to support “FairVoteMN” (ranked choice voting) and
upcoming affordable housing info event
Discussion Item: 7
2018 Annual Report
Board or Commission: Human Rights Commission
II. 2018 Goals: List your board/commission’s most important goals (up to 3) for 2018.
These goals should be statements that reflect the board/commission’s highest priorities,
which may or may not change from year-to-year.
a. Make valuable contributions to the City’s ongoing Race equity initiative
b. Grow and strengthen collaboration with the Police Department’s Multicultural
Advisory Community and SLP Community Ed., combined with HRC’s ongoing
series of Community Conversation events
i. Cross-promote events planned for advancement of human rights and related
topics
ii. Ensure events are regularly recurring and responsive/reactive to community
concerns
c. Develop and fulfill advisory role as trusted resource for City Council
III. 2018 Key Initiatives/Activities: For each goal listed above, list 1-2 key initiatives or
activities that the Board/Commission will working on in 2018 that will help make
progress toward that particular goal.
a. For the first goal above, the HRC will seek regular updates on the City’s Race
equity growth initiative and provide input to the City Council and other City leaders
derived from community conversations
i. The HRC’s annual Human Rights award nominees for 2018 will be
considered with an eye toward race/equity
b. For the second goal above, the HRC will approach every program or event initiative
combined with consideration of opportunities to collaborate with local
organizations with a similar focus. This will enhance the group’s outreach and
opportunities to learn from the community.
i. Community Conversations (at least three in 2018) with reports back to
council when appropriate
c. For the third goal above, the HRC will regularly seek opportunities to offer its voice
to Council discussions, and through that provide additional voices from the
community itself
i. Invite Council members to attend HRC meetings and advise City Council
of important topics placed on HRC meeting agendas for discussion
2018 Annual Report
Board or Commission: Human Rights Commission
IV. Race Equity and Inclusion: How may you incorporate or promote race equity and
inclusion in the key initiatives/activities identified in above?
The HRC’s ongoing series of Community Conversations (formerly Coffee-and-
Cultural Chats) show a consistent focus on the promotion of race/equity issues in the
community. 2017 events addressed transgender issues, youth issues, religious freedom
and education, and the relationship between law enforcement and the community. This
focus will be continued in 2018 with current topics for Community Conversations (at
least three in 2018) that are responsive to this diverse community’s needs.
V. Opportunities for Collaboration: What opportunities exist for collaboration - either
with another board/commission or community group - that would help you accomplish
or make progress towards one of your 2018 goals?
The HRC’s second goal and related key initiatives, above, are expressly intended to
focus on collaboration with other community groups, institutions, and entities. At its
September 2017 meeting, the Commission directed much of its focus on collaboration
as a goal—particularly strengthening its connection to such organizations as SLP
Community Ed, the Police Advisory Commission, and the Police Dept.’s Multicultural
Advisory Committee (MAC). At the start of 2018 the HRC is working with both groups
to review and comment on the Police Department’s planned bodycam policy and will
explore opportunities throughout 2018 to co-sponsor and cooperatively plan
community events.
2018 Annual Report
Board or Commission: Board of Zoning Appeals
I.Board of Zoning Appeals (BOZA) members:
James Gainsley, Chair
Henry Solmer, Vice-Chair
Susan Bloyer, Board Member (resigned 5/17)
Paul Roberts, Board Member
Justin Kaufman, Board Member
Anthony Howard, Board Member (appointed 5/17)
II.2017 Goals and Key Initiatives: The (BOZA) is charged with the responsibility of
responding to request from residents and business owners for:
1. Variances to the regulations of the zoning ordinance,
2.Appeals from any order, decision, or interpretation of the text of the zoning
ordinance made by staff.
The BOZA may also act in an advisory capacity on matters referred to it by the city
council.
Section VI provides a summary of the BOZA actions resulting from applications
received in 2017.
III.2018 Goals:
a.Insure equal application of the judicial process to all cases, which are fairly decided
based upon legally relevant factors.
b.Insure that BOZA procedures and structure best facilitate the expeditious and fair
resolution to disputes.
c.Be sensitive and responsive to the needs of a diverse community.
d.Use cutting edge technology to increase: citizens' access to the BOZA and the
BOZA's ability to reach sound decisions through the best available access to factual
and legal information.
Discussion Item: 8
IV. 2018 Key Initiatives/Activities:
a. Insure equal application of the judicial process to all cases, which are fairly decided
based upon legally relevant factors.
i. Commissioners will make every effort to attend each meeting to ensure equal
review and application of the process and law for each case.
ii. Commissioners will familiarize themselves with the city code and the materials
delivered to the BOZA in advance of the hearing.
b. Insure that BOZA procedures and structure best facilitate the expeditious and fair
resolution to disputes.
i. Commissioners will make every effort to attend each meeting to ensure there is
a quorum.
ii. Prior to the hearing, information pertinent to the application will be made
available to the BOZA, applicant, and any others interested in the application.
The BOZA will make every effort to deliver the requested information by
whatever means needed or preferred by the requestor.
c. Be sensitive and responsive to the needs of a diverse community.
i. The BOZA will make every effort to ensure the services offered by the BOZA
are communicated to all residents of the community.
ii. The BOZA will make every effort to communicate hearing notices to all
residents of the community, and make reasonable accommodations at the
hearing so everyone can attend.
d. Use cutting edge technology to increase: residents' access to the BOZA and the
BOZA's ability to reach sound decisions through the best available access to factual
and legal information.
i. The BOZA will utilize available technology and communication sources to
inform residents of BOZA applications.
ii. The BOZA will utilize available technology to review and present applications
submitted to them.
V. Race Equity and Inclusion:
a. Encourage people to be engaged in community decisions.
b. Identify diverse individuals to apply to serve on the BOZA when vacancies occur.
VI. Opportunities for Collaboration
a. Conduct joint training sessions with the Planning Commission if the opportunity
arises.
VII. Variance Applications Received Since 2010:
The following table details the type and amount of variance applications received and
reviewed by the BOZA since 2010.
‘10 ‘11 ‘12 ‘13 ‘14 ‘15 ‘16 ‘17
RESIDENTIAL
Attached Garages:
Interior side setback: 1 2 0 1 0 0 0 0
Rear setback: 1 0 0 0 0 0 1 0
Side yard abutting the street setback: 0 0 0 0 0 0 0 0
Detached Garages:
Maximum Ground Floor Area: 0 0 0 0 0 0 1 0
Living Space:
Front setback: 0 0 1 1 1 1 0 0
Interior side setback: 0 0 1 0 0 0 1 1
Side abutting the street setback: 0 0 0 0 0 0 0 0
Miscellaneous:
Deck-Interior side yard: 0 0 0 0 0 0 0 0
Open covered porch – front yard: 0 0 0 1 0 0 0 0
Fence height – front yard: 0 0 0 0 1 0 1 0
Eave – interior side yard: 0 0 0 0 0 0 0 0
Total Residential Variances: 2 2 2 3 2 1 4 1
COMMERCIAL
Front setback: 0 1 0 1 0 0 0 0
Side abutting the street setback: 0 0 0 2 0 0 0 0
Front yard setback for a sign: 0 0 0 0 0 0 0 1
Increase total sign area: 1 0 0 0 0 0 0 0
Drive aisle width: 0 0 0 1 0 0 0 0
Floor area ratio: 0 0 0 0 0 1 1 1
Number of required parking spaces: 1
Screening wall: 0 0 0 0 1 0 0 0
Total Commercial Variances: 1 1 0 4 1 1 1 3
Total Variances: 3 3 2 7 3 2 5 4
VIII. 2017 Applications:
Date: March 23, 2017
Variance: Sign setback
Location: 2001 Flag Avenue
Applicant: Minneapolis Golf Club
The Applicant requested a seven foot variance to
the required ten foot setback for the construction of
a monument sign.
The sign was constructed without a permit and
without meeting the required ten foot setback.
It was determined that the golf course parking lot
was constructed before the street. When the street
was constructed, the golf club dedicated 33 feet to
the Flag Ave right-of-way so the street could be
constructed in its current location. This resulted in
a reduction in green area between the new property
line resulting from the street dedication and the
parking lot. The reduced green area created a difficulty for the golf club to locate a sign on the
property that meets the required setbacks.
The BOZA voted 3-1 to approve the variance request.
Date: April 27, 2017
Variance: Side setback
Location: 4306 36th Street West
Applicant: Kristy and Nigel Dahlvang
The Applicants requested a variance to allow the
side yard setback so the single-family home
could be converted to a duplex. The property is
zoned R-3 Two-Family Residence, so the
conversion is allowed in the district. Duplexes,
however, require a greater side yard than single-
family homes. Duplexes require a six foot side
yard, and the home has a five foot side yard.
The BOZA voted, 4-0, to approve the request with
a condition that any future additions must meet the
setbacks required at the time the additions are
requested.
Date: July 27, 2017
Variance: Variance to required minimum number of parking spaces.
Location: 3402 Library Lane
Applicant: Lara Dietrich
The Applicant operates the
Maestoso Music Studio
located at 3402 Library Lane.
They desired to expand the
studio into the adjacent
commercial space. To do so,
however, they needed a
variance to the required
number of parking spaces.
The property is 11,120 square
feet in area, and is improved
with a multi-tenant building
constructed in 1954. The
Applicant currently occupies
the ground floor of the third tenant space (outlined in yellow in the photo below), and desired to
expand the studio into the adjacent commercial space (dash outline). The existing studio is
approximately 1,500 sf. The proposed space is approximately 2,900 sf. The total area of the
combined space is approximately 4,400 sf.
The BOZA approved the variance (4-0) citing the abundance of public parking in the Walker Lake
area.
Date: July 27, 2017
Variance: Variance to the Maximum allowed floor area for Salon uses.
Location: 3947 Excelsior Blvd
Applicant: Patrick Crowe/Salt Salon Spa
The Applicant purchased the property
with the intent of opening a 3,750
square foot Salon/Spa business. The
C-1 Neighborhood Commercial
district allows salons up to 2,500
square feet in area. The variance was
requested to increase the allowed floor
area from 2,500 square feet to 3,750
square feet for the proposed Salt Salon
Spa.
The BOZA approved the application
on a 4-0 vote.
Meeting: Study Session
Meeting Date: February 26, 2018
Written Report: 9
EXECUTIVE SUMMARY
TITLE: Dockless Bicycles
RECOMMENDED ACTION: None at this time. This report is provided for informational
purposes.
POLICY CONSIDERATION: Does the City Council have questions regarding the future of
bicycle sharing in the City of St. Louis Park?
SUMMARY: Dockless bicycles are a bicycle sharing system which lets users rent bikes for a
period of time. Users can begin and end trips anywhere within a given service area without
depositing them into a dock.
Dockless bicycles are slated to be a part of Minneapolis’ bike share program as early as this spring.
With the widespread rollout of similar technology across the country, it is likely these bikes will
also appear in Twin Cities suburbs in a short amount of time.
The following report provides a summary of the state of dockless bicycles in the Twin Cities and
across the country. The discussion section includes information on bicycle sharing, dockless
bicycles, types of bikes, and some example policies that some cities have used.
Dockless bicycles are a rapidly changing and emerging technology in the United States. The
information gathered herein is as up-to-date as possible, but circumstances may have changed
between the authoring of this report and the date of reading it.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
Supporting Pictures
Prepared by: Ben Manibog, Transportation Engineer
Reviewed by: Debra Heiser, Engineering Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of February 26, 2018 (Item No. 9) Page 2
Title: Dockless Bicycles
DISCUSSION
BACKGROUND:
What are Dockless Bicycles?
Dockless bicycles are built on the concept of bicycle sharing systems. Bicycle sharing systems are
a service that provides bikes that users can borrow for short periods of time for a fee. These bikes
are normally stored at fixed locations across a city called docks or stations. Examples of these
types of systems are Nice Ride in Minneapolis, Divvy in Chicago, and BCycle in Madison and
Denver.
A dockless bicycle share system takes the fixed dock locations out of the equation. In a dockless
system, when the bikes are not in use, a brake is engaged so the bike cannot be used. Customers
use a smartphone app to locate one of the nearest bikes; each bike is equipped with GPS
technology. When you arrive to the bike, you scan the QR code on the bike with your smartphone.
The scan will unlock the bike for your use. When finished, the customer locks the bike on any
existing bike rack or parks it in an open space away from pedestrian traffic and other obstructions.
This is done by manually engaging the lock attached to the back wheel, normally with a dial or
lever.
The pay structure is similar to docked bicycle share systems. In the United States, most dockless
systems ask for about $1.00-$2.00 per trip or charge $1.00 per 30 minutes. The transactions are
completed online through an app with previously entered credit or debit card information. In some
systems, a non-cash and non-smartphone method is used. Where there is not a credit or debit card
involved, customers must travel to the main warehouse location and deposit cash which is then put
into a user account. To use the bikes, the customer must call the company to unlock a bike. The
user must call again to then lock the bike.
The trips can only start or finish within a predetermined service zone. This zone can be the city
limits of any partnering city, a business district(s) or park areas. To incentivize customers to keep
the bikes within the zone and park them correctly, the bike companies use different methods. Some
companies charge the user extra for parking incorrectly or leaving the bike out of the zone. Other
companies use a point system. Customers lose points for parking incorrectly, leaving the bike out
of the zone, or losing the bike. Customers gain points by using the service, reporting broken bikes,
and reporting illegally parked bikes. The point system can affect the price that users pay. A high
score (good behavior) results in benefits and privileges. A low score (bad behavior) results in
higher costs to use the service or a suspension of the account.
Types of Dockless Bicycles
The basic dockless bicycle consists of a few general components. There are solar panels attached
to the bike that power the front and back lights as well as the smart lock. The smart lock with GPS,
located on the back wheel, engages when the bike is not rented which prevents its use without pay.
In some models, the wheels have a foam core (as opposed to a tube with air) which decreases the
need for maintenance. The bikes also have a basket, gear-shift, splash guards, adjustable seats, and
a kickstand.
Some dockless companies utilize e-bikes, which are electric powered. These are charged by the
attached solar panels, manually by the bike company, or in docked systems.. E-bikes are pedal
assisted, meaning that a user pedals to a certain speed and the bike’s power takes over without
further pedaling. This would be similar to cruise control for a vehicle. Throughout the dockless
Study Session Meeting of February 26, 2018 (Item No. 9) Page 3
Title: Dockless Bicycles
industry, e-bikes have a maximum speed of between 15-20 mph. E-bikes cost more to rent on these
systems compared to manual bikes. Generally, there is an extra $1 per ride charged for using an e-
bike.
The dockless bike company, Motivate, has indicated it will be launching a winter-specific bike
pilot in the near future. There are no further details available at this time. It can be surmised that a
winter-specific bike would at least have larger or thicker tires than an average bike.
Dockless Bicycles across America and the Twin Cities
Dockless bikes are operational in cities coast to coast and in every region of the United States.
Cities with operational dockless technology include Seattle, San Francisco, Los Angeles, Aurora
(CO), Dallas, Chattanooga (TN), South Bend (IN), Worcester (MA), Washington DC, Raleigh,
and South Miami. Uber also plans to join the dockless bike market with Uber Bike in San Francisco
in the near future. The largest and most prevalent companies in the North American dockless bike
industry at this time are Lime Bike, Mobike, Motivate, Ofo, and Spin.
As reported by the Star Tribune, Nice Ride (Minneapolis) has selected to partner with Motivate to
take over the operations of the bike share system transitioning over a period of four years. No
official agreement between Nice Ride, Motivate, and Minneapolis has been entered into at this
time. But, it is estimated that the new dockless system would have about 2,000 dockless bikes
operational in the first year. Furthermore, about 5,000 total bikes would be operational in 2019,
and 10,000 by 2020.
As reported by the Pioneer Press, The City of St. Paul decided to withdraw from direct
collaborative plans with Nice Ride and Minneapolis. St. Paul cited the process in which Nice Ride
sent out an RFP on the city’s behalf as the reason to withdraw. St. Paul did not have an existing
contract with Nice Ride as Minneapolis does. St. Paul is open to a joint system with Minneapolis,
but it is also possible that they will select a separate system or company.
Municipal Bike Share Policies
Some cities have introduced a permit system allowing dockless bicycle companies to operate
within their borders. Most cities require some sort of insurance, fee for operation, and minimum
requirements such as data sharing and a required service area.
The City of Aurora, Colorado adopted a bicycle share permit program through their public works
department in October of 2017. Some applicant requirements include:
• General liability insurance against claims for at least One Million Dollars ($1,000,000.00)
per occurrence and Two Million Dollars ($2,000,000.00) general aggregate.
• An annual permit fee based on the number of operational bicycles within city limits ranging
from less than 500 bicycles for $2,500 to over 2,000 bicycles for $10,000.
• An annual permit fee of $500 per docking station.
• A minimum service area for the bike share which includes the northwest section of the city
and a 2 mile radius around each of its light rail stations.
• Minimum data sharing requirements with the city.
Aurora, Colorado currently permits three companies (Ofo, Spin, and Lime Bike) to operate bike
share services.
Study Session Meeting of February 26, 2018 (Item No. 9) Page 4
Title: Dockless Bicycles
The City of Durham, North Carolina adopted a permitting procedure for bike share companies
through their department of transportation in October of 2017. Some applicant requirements
include:
•General liability insurance with a minimum limit of One Million Dollars ($1,000,000.00)
and list the City of Durham as additionally insured.
•Permit fees as follows:
o Initial Permit Application Fee - $250.00
o Permit Issuance Fee - $10.00 per bike deployed
o Bicycle Relocation Fee - $50.00 per bike
o Annual Permit Renewal Fee - $100.00
•A fleet size growth limit. The fleet will not exceed 300 bikes in the first month and will not
expand more than 200 additional bikes each following month.
•Minimum data sharing requirements with the city.
•A required distribution of bikes in certain census tracts (8 total tracts).
•Customers without a smart phone and/or a credit are able to use the system.
Durham, North Carolina currently permits three companies (Ofo, Spin, and Lime Bike) to operate
bike share services.
Policy Implications
In the coming months, staff will work on developing policies to respond to the industry in a timely
manner; however, depending on how quickly our surrounding cities implement their programs it
is possible that dockless bikes will end up in St. Louis Park even without the City having an
agreement with a provider. This could happen in one of two ways:
•Users from Minneapolis will make trips into St. Louis Park and will park them within city
limits.
•Customers using the bikes from neighboring suburbs in a similar fashion.
If a bike share company is already established in a main or central city, or if the city did not initially
want to partner, bike share companies implement their model into the surrounding suburbs in the
hopes to penetrate the larger market.
This can be seen in Denver, Colorado. The City of Denver is in the works of figuring out how
dockless bicycles will work into the city’s right-of-way. At this time, Denver has not agreed to
allow any dockless bike company to operate within their boundaries. In the meantime, three
dockless bike companies have set up in four Denver suburbs, Aurora, Lone Tree, Centennial, and
Greenwood Village. Applying the same logic, it is likely that dockless bike companies will
approach St. Louis Park and other Twin Cities suburbs in the hopes of penetrating the larger market
of Minneapolis and St. Paul.
NEXT STEPS:
The Engineering Department is facilitating an interdepartmental task force that will discuss the
logistics of how such technology could operate in St. Louis Park as well as develop policies to
prepare the city for dockless bike technology in the Twin Cities.
A study session report will be brought to Council in the future detailing further developments
and updated information.
Bicycles docked from Nice Ride’s bike share system in Minneapolis.
Dockless bicycles from Mobike, LimeBike, and Spin parked on a sidewalk in Washington DC.
Study Session Meeting of February 26, 2018 (Item No. 9)
Title: Dockless Bicycles Page 5
Meeting: Study Session
Meeting Date: February 26, 2018
Written Report: 10
EXECUTIVE SUMMARY
TITLE: Annual Open to Business Program Update
RECOMMENDED ACTION: None. Please advise staff of any questions you might have.
POLICY CONSIDERATION: This report is an annual update on the Open to Business program
which provides small business technical assistance services to St. Louis Park businesses and
residents.
SUMMARY: Under its contract with the EDA, the Metropolitan Consortium of Community
Developers (MCCD) is required to provide regular updates detailing the small business technical
services provided in St. Louis Park under its Open to Business program. This update covers
activities during calendar year 2017.
In the past year, MCCD staff met with 40 clients and provided 208 hours of service in the city. Of
the clients served, 65% were low income, 20% were minority owners and 66% were women. The
majority of businesses served were in the service and retail industry and a majority of the clients
were start-up businesses. The types of services provided to clients in 2017 included business plan
development, cash flow projections, lease review, regulatory assistance, purchasing, loan
packaging, strategic planning, network referrals, and business purchase evaluation. A majority of
the clients heard about the program through city staff or publications. Last year a total of 5 new
jobs were created in St. Louis Park as a result of the Open to Business program.
In 2017, MCCD facilitated three loans for a total of $27,500: a start-up loan for $25,000 for an
organic juice bar in St. Louis Park, and two micro-grants in the amounts of $1,500 and $1,000 to
help existing businesses with replacement of stolen equipment and development of a record
keeping system.
Assistance sessions occur the fourth Monday of each month from 9 a.m. to 11 a.m. at City Hall
(walk-in or appointment), and are also offered by appointment at the place of business. There is
no charge to those receiving these services.
FINANCIAL OR BUDGET CONSIDERATION: The annual fee for the Open to Business
program is $10,000; half of which is covered by a grant from Hennepin County.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Annual Open to Business Report from MCCD
Prepared by: Julie Grove, Economic Development Specialist
Reviewed by: Greg Hunt, Economic Development Coordinator
Karen Barton, Community Development Director
Approved by: Tom Harmening, City Manager, EDA Executive Director
City/County:
Time Frame:
Clients Served:
Client Inquiries 7
New Entrepreneur/Start-up 19
Existing Business 14
Total 40
How did client hear about OTB:
•Municipality (newsletter) 13
•Friends/Family 5
•Entrepreneur 6
•Bank Referral 3
•Internet 3
•Other 3
Direct & Facilitated Financing approved:
# of loans 3
Amount $27,500
Capital Leveraged: $121,000
Jobs retained or created from OTB
closed loan clients: 5
Program related hours TA/Admin: 208
Types of Services Provided:
Cash flow
analysis &
projections
Business
plan
development
Business
Purchase
evaluation
Lease
review/
negotiation
Loan
packaging
Strategic
planning
Tax advice
and
assistance
Record
keeping
Network/referrals
Regulatory
assistance
Real estate
analysis
Personal
Financial
planning
Marketing
message
and
presentation
advice
Business
registration/
licensing
St. Louis Park
1/1/17-12/31/17
Industry Segment:
Health/Fitness 3
Food 4
Retail 7
Manufacturing 2
Service 9
Construction 2
Wholesale/Dist 3
Professional/consulting 3
Client Demographics
Demographic # of Clients TA Hours
Women
Entrepreneurs
18 120
Minority
Clients
10 37
Low Income
Clients
22 118
Types of Businesses:
Barber Shop Art and Wine
Classes
Story game
on wooden
disk
Boutique gym Kids and
Parents
classes
Coffee Shop
Coffee and
sugar importer
Dentist Economic
research
consultant
Floral Studio Group Home
–Memory
Care
Hair Salon
Gaming
Lounge
Hot Dog
Stand
Landscaping
and garden
services
Safety wear
manufacturer
Fish
distributor
Music Studio
Organic Juice
Bar
Patent Law
Firm
Record Store
Electronics
Store
Rug Cleaning Wall Art/
Greeting
Cards
Updates
Study Session Meeting of February 26, 2018 (Item No. 10)
Title: Annual Open to Business Program Update Page 2
St. Louis Park Client Highlights:
Approved Loan-
Business Type: Organic Juice Bar
Location: St. Louis Park
Referred by: Non Profit org
OTB Financing: $25,000
Other Financing: WomenVenture - $25,000
Employment: 2 Full time, 3 part time
Open to Business approved a start-up loan for a Plymouth resident opening an organic juice bar
in St. Louis Park. This business will feature various healthy juices, smoothies and food items
catered to health conscious customers. OTB assisted client with lease negotiation, marketing
and loan packaging.
•Assisted client with product development distribution and financial analysis. Helped
entrepreneur development a record keeping system and access a MicoGrant of $1500.
Increased distribution methods and sales substantially from previous year.
•Advised client on an exit strategy for a home based memory care facility.
•Helped entrepreneur in determining appropriate rent for the purchaser of his dental
practice
•Assisted client with planning her music studio expansion from 7 studio rooms to 18
rooms.
•Provided financial and strategic planning for this start up coffee bean and raw sugar
importer.
•Assisted Landscaping and gardening services client with general business issues and
helped her with initiating a record keeping system. Facilitated a $1,000 MicroGrant for
her to replace some stolen equipment.
•Explored various growth strategies for a distributor of a nutrition/fitness direct
marketing company
Study Session Meeting of February 26, 2018 (Item No. 10)
Title: Annual Open to Business Program Update Page 3
•Helped client brainstorm on marketing strategies for his personal training business.
Encouraged him to cross promote with neighboring brewery.
•Advised entrepreneur on various low risk ways of developing a fish wholesale
business.
•Assisted business with retooling their marketing and strategic plans for their
Leadership consulting firm. Referred client to Economic Gardening to potentially
be a technical assistance provider to the participants.
Testimonial from St. Louis Park clients:
“Thank you for taking the time to meet on such short notice. It was a great pleasure to
speak with you. I appreciate your candidness about operating a business and the
wealth of information that you shared, along with the good advice” 3/9/17
“Thanks for meeting with me yesterday. You gave me a lot of good advice and things to
think about.” 3/22/17
“We’ve worked with a lot of consultants over the years. Rather than imposing a
template on us, Rob Smolund met us “where we are.” The value of working with Rob is
that he brought a process that helped us to be creative and take a focused look at the
bottom line” 6/30/17
Study Session Meeting of February 26, 2018 (Item No. 10)
Title: Annual Open to Business Program Update Page 4
Meeting: Study Session
Meeting Date: February 26, 2018
Written Report: 11
EXECUTIVE SUMMARY
TITLE: 2040 Comprehensive Plan Update
RECOMMENDED ACTION: None at this time. This report is to inform the City Council of
activities related to the city’s update of the Comprehensive Plan.
POLICY CONSIDERATION: None at this time. Please inform staff of any questions.
SUMMARY: The process of updating the city’s Comprehensive Plan for 2040 continues.
An overall outline for the Plan is attached, as well as a schedule of the Planning Commission
review and discussion of various chapters and topics in the coming months.
Staff is working with the Environment & Sustainability and Parks and Recreation Commissions
on specific items related to the Comprehensive Plan update. Those Commissions will join the
Planning Commission at its April 4th meeting to discuss their related chapters together.
A citywide staff group is meeting regularly to share progress and information on the chapters as
they are updated and further developed. Staff is also working with the Consultant HKGi to create
opportunities for the community to engage and provide comments on the draft plan this spring.
Members of the City Council are invited to join the Planning Commission on Wednesday, March
21st for information and discussion on the areas of Land Use and Mobility. This will be a study
session format, with our Consultants sharing information and showing recommended land-use
changes for the Planning Commission and City Council to discuss.
The updated Comprehensive Plan is to be sent to adjacent communities and agencies for review
on July 1, 2018. Following the 6-month review period, the Plan will be submitted to the
Metropolitan Council for formal review. Staff has been working with the Metropolitan Council
over the past year on data needs and requirements for the Plan; the city is on track to provide all
of the necessary information needed for review.
FINANCIAL OR BUDGET CONSIDERATION: The contract for the planning consultant has
been executed and funding for this has been allocated in the 2017 and 2018 community
development budgets.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: 2040 Comprehensive Plan Working Outline
Tentative Planning Commission Review Schedule
Prepared by: Meg J. McMonigal, Principal Planner
Reviewed by: Karen Barton, Community Development Director
Approved by: Tom Harmening, City Manager
2040 Comprehensive Plan Update St. Louis Park February 18, 2018
St. Louis Park 2040 Comprehensive Plan – Working Outline
CHAPTER
I.Vision St. Louis Park
Key Themes for Comprehensive Plan
Health
Vitality
Livability
Resilience
Equity
II.Who We Are - Demographics
III.A Livable Community
A.Planning Context
B.Land Use Plan
C.Economic and Redevelopment
D.Housing Plan
E.Historic
F.Plan By Neighborhood
Mobility in Our Community
A.Highways and Streets
B.Transit
C.Bicycles and Pedestrians
D.Freight Rail
E.Aviation
Where We Gather
A.Parks and Open Space
B.Schools
C.Social networks and organizations
D.Public Art
Environmental and Sustainability
A.Climate
B.Energy
C.Public Health
D.Solid Waste
Study Session Meeting of February 26, 2018 (Item No. 11)
Title: 2040 Comprehensive Plan Update Page 2
2040 Comprehensive Plan Update St. Louis Park February 18, 2018
E.Water Resources
1.Water System
2.Sanitary Sewer
3.Surface Water
F.Other utilities + fiber
How We Govern
A.City Government
B.Public Safety
1.Police
2.Fire
3.Emergency Plan
C.Race and Equity
D.Communications
APPENDICES: Water Supply Plan, Surface Water Management Plan, I & I Study,
Climate Action Plan
Study Session Meeting of February 26, 2018 (Item No. 11)
Title: 2040 Comprehensive Plan Update Page 3
Comprehensive Plan 2040 - Tentative Planning Commission Schedule
Date Topics for discussion
Feb 21 Land Use
March 7 Housing
March 21 Land Use and Mobility
- City Council invited
April 4 Climate and energy
Parks and Recreation
Solid Waste
- Parks and Recreation Advisory Commission and
Environment & Sustainability Commission invited
April - May Additional Community Engagement to be scheduled
April 18 Surface Water
Water Supply
Sanitary Sewer
May 2 Public Safety
Health
May 16 Plan by N’hood and remaining sections
May 30 Extra date if needed
June 6 Planning Commission recommendation to send out for
review
June 18 City Council action to send out for review
Study Session Meeting of February 26, 2018 (Item No. 11)
Title: 2040 Comprehensive Plan Update Page 4
Meeting: Study Session
Meeting Date: February 26, 2018
Written Report: 12
EXECUTIVE SUMMARY
TITLE: Knollwood Village – CUP Minor Amendment
RECOMMENDED ACTION: No action at this time. The purpose of this report is to inform the
city council of two applications received to revise the building facades for Knollwood Village
Target and for the Knollwood Village mall.
POLICY CONSIDERATION: Do the proposed building façade enhancements meet the
requirements of the zoning ordinance?
SUMMARY: Two separate applications were received to amend the approved Conditional Use
Permit (CUP) for the Knollwood Village shopping center.
Target: Target is updating the look of the building by adding a simulated wood accent material, a
sign on the south exterior and changing the name from “Super Target” to “Target”. The proposed
sign on the south side is 52 feet tall, which is two feet less than the maximum allowed by code.
Signs are allowed to be 25 feet tall as measured from the road grade adjacent to the sign. In this
case, Highway 7 is elevated approximately 29 feet from the grade adjacent to the south side of the
Target store. Therefore, the maximum sign height allowed is 54 feet tall which is the sum of the
25 foot sign height maximum and the 29 foot grade change. The proposed changes meet the zoning
code requirements.
Knollwood Village: Knollwood Village is the mall located adjacent to and extending north of the
Target store. They are proposing to revise the façade of one tenant space located adjacent to Target.
The tenant will be “5 Below”, which is a variation of a dollar store, where all items are $5 or less.
They propose a façade that will fit the 5 Below branding and allow for a larger sign face. The
proposed materials and signs meet the zoning and sign code requirements.
Unless the city council wishes to discuss the projects further, the applications will be placed on
the city council consent agenda of March 19, 2018.
FINANCIAL OR BUDGET CONSIDERATION: None.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Aerial Photo
Building Elevations
Prepared by: Gary Morrison, Assistant Zoning Administrator
Reviewed by: Sean Walther, Planning & Zoning Supervisor
Karen Barton, Community Development Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of February 26, 2018 (Item No. 12) Page 2
Title: Knollwood Village – CUP Minor Amendment
AERIAL PHOTO:
Study Session Meeting of February 26, 2018 (Item No. 12)
Title: Knollwood Village – CUP Minor Amendment Page 3
Study Session Meeting of February 26, 2018 (Item No. 12)
Title: Knollwood Village – CUP Minor Amendment Page 4
Study Session Meeting of February 26, 2018 (Item No. 12) Title: Knollwood Village – CUP Minor AmendmentPage 5
Study Session Meeting of February 26, 2018 (Item No. 12) Title: Knollwood Village – CUP Minor AmendmentPage 6
Study Session Meeting of February 26, 2018 (Item No. 12) Title: Knollwood Village – CUP Minor AmendmentPage 7
Study Session Meeting of February 26, 2018 (Item No. 12) Title: Knollwood Village – CUP Minor AmendmentPage 8
Meeting: Study Session
Meeting Date: February 26, 2018
Written Report: 13
EXECUTIVE SUMMARY
TITLE: January 2018 Monthly Financial Report
RECOMMENDED ACTION: No action required at this time.
POLICY CONSIDERATION: None at this time.
SUMMARY: The Monthly Financial Report provides a summary of General Fund revenues
and departmental expenditures and a comparison of budget to actual throughout the year. A
budget to actual summary for the four utility funds is also included in this report.
FINANCIAL OR BUDGET CONSIDERATION: At the end of January, General Fund
expenditures are at approximately 7% of the adopted annual budget.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Discussion
Summary of Revenues & Expenditures – General Fund
Budget to Actual – Enterprise Funds
Prepared by: Darla Monson, Accountant
Reviewed by: Tim Simon, Chief Financial Officer
Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of February 26, 2018 (Item No. 13) Page 2
Title: January 2018 Monthly Financial Report
DISCUSSION
BACKGROUND: This report provides summary information of the overall level of revenues
and departmental expenditures in the General Fund and a comparison of budget to actual
throughout the year. A budget to actual summary for the four utility funds is also included in
this report.
PRESENT CONSIDERATIONS:
General Fund
Actual expenditures should generally be at about 8% of the annual budget at the end of January.
General Fund expenditures are at approximately 7% of the adopted budget in January. Revenues
tend to be harder to measure in the same way due to the timing of when they are received,
examples of which include property taxes, grants and State aid payments. A few comments on
revenue variances are explained below.
Revenues:
License and permit revenues are at 25% of budget in January because nearly 85% of the 2018
business and liquor license revenue has already been received. This is typical of previous years.
Permit revenue is at 8% through January.
Intergovernmental revenues are at 21% due to the receipt of the first half DOT Aid Highway
User Tax payment on January 31st.
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Actual $2,609
Budget $3,158 $6,316 $9,475 $12,633 $15,791 $18,949 $22,108 $25,266 $28,424 $31,582 $34,741 $37,899
$0
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$ THOUSANDS Monthly Expenditures -General Fund
Summary of Revenues & Expenditures - General Fund As of January 31, 2018 20182018201620162017201720182018Balance YTD Budget BudgetAuditedBudgetUnaudited BudgetJan YTD Remaining to Actual %General Fund Revenues: General Property Taxes23,597,282$ 24,193,360$ 24,748,436$ 24,837,901$ 25,705,886$ -$ 25,705,886$ 0.00% Licenses and Permits3,496,177 4,320,078 3,745,736 3,995,187 3,924,648 966,875 2,957,773 24.64% Fines & Forfeits341,200 299,808 254,200 298,036 269,200 - 269,200 0.00% Intergovernmental1,419,017 1,656,072 1,631,669 1,891,976 1,864,877 387,446 1,477,431 20.78% Charges for Services1,956,593 2,063,241 2,027,637 2,049,235 2,162,410 13,889 2,148,521 0.64% Miscellaneous Revenue977,546 1,131,632 1,274,415 1,305,085 1,318,037 17,193 1,300,844 1.30% Transfers In1,872,581 1,881,274 1,899,927 1,889,927 1,929,090 160,758 1,768,333 8.33% Investment Earnings 140,000 114,957 140,000 - 160,000 - 160,000 0.00% Other Income27,450 20,440 30,450 52,368 40,950 616 40,334 1.50% Use of Fund Balance *254,891 - 58,541 - 523,835 - 523,835 0.00%Total General Fund Revenues34,082,737$ 35,680,861$ 35,811,011$ 36,319,715$ 37,898,933$ 1,546,777$ 36,352,157$ 4.08%General Fund Expenditures: General Government: Administration1,037,235$ 1,118,873$ 1,049,123$ 1,052,768$ 1,341,606$ 86,434$ 1,255,172$ 6.44% Finance933,624 869,759 957,275 924,652 978,752 81,438 897,314 8.32% Assessing641,038 607,443 707,139 652,015 759,865 67,343 692,522 8.86% Human Resources748,718 801,958 754,699 729,316 796,666 58,294 738,372 7.32% Community Development1,385,036 1,281,000 1,366,055 1,353,476 1,479,911 140,142 1,339,769 9.47% Facilities Maintenance1,115,877 1,099,973 1,132,774 1,128,622 1,162,342 57,985 1,104,357 4.99% Information Resources1,564,128 1,492,734 1,570,712 1,421,685 1,589,432 78,554 1,510,878 4.94% Communications & Marketing608,228 657,758 646,841 723,013 755,940 37,071 718,869 4.90% Community Outreach25,587 22,718 26,553 24,389 27,637 2,300 25,337 8.32% Engineering549,251 436,228 376,601 324,414 525,834 42,333 483,501 8.05%Total General Government8,608,722$ 8,388,443$ 8,587,772$ 8,334,350$ 9,417,985$ 651,894$ 8,766,091$ 6.92% Public Safety: Police8,698,661$ 8,754,092$ 9,217,988$ 9,266,323$ 9,930,681$ 775,236$ 9,155,445$ 7.81% Fire Protection4,030,153 3,939,435 4,407,656 4,319,061 4,657,973 352,656 4,305,317 7.57% Inspectional Services2,216,075 2,082,694 2,419,073 2,271,301 2,544,762 211,222 2,333,540 8.30%Total Public Safety14,944,889$ 14,776,220$ 16,044,717$ 15,856,685$ 17,133,416$ 1,339,114$ 15,794,302$ 7.82% Operations & Recreation: Public Works Administration241,304$ 240,497$ 266,249$ 245,942$ 230,753$ 14,376$ 216,377$ 6.23% Public Works Operations2,907,781 2,699,375 3,019,017 2,706,916 3,091,857 177,043 2,914,814 5.73% Organized Recreation1,431,260 1,396,737 1,472,996 1,470,613 1,582,490 95,866 1,486,624 6.06% Recreation Center1,602,935 1,687,724 1,744,651 1,852,777 1,860,755 84,652 1,776,103 4.55% Park Maintenance1,634,249 1,627,700 1,721,732 1,797,271 1,830,530 128,174 1,702,356 7.00% Westwood Nature Center576,173 555,887 602,400 572,942 622,346 47,138 575,208 7.57% Natural Resources479,408 362,094 550,235 430,995 559,662 9,440 550,222 1.69% Vehicle Maintenance1,358,946 1,130,622 1,384,038 915,464 1,253,367 58,331 1,195,036 4.65%Total Operations & Recreation10,232,056$ 9,700,637$ 10,761,318$ 9,992,920$ 11,031,760$ 615,020$ 10,416,740$ 5.57% Non-Departmental: General 30,351$ 63,648$ 31,909$ 31,859$ 43,422$ 2,791$ 40,631$ 6.43% Transfers Out- 1,873,000 - - - - - 0.00% Council Programs198,000 198,000 0.00% Contingency266,719 104,224 385,295 164,249 74,350 - 74,350 0.00%Total Non-Departmental297,070$ 2,040,871$ 417,204$ 196,108$ 315,772$ 2,791$ 312,981$ 0.88%Total General Fund Expenditures34,082,737$ 34,906,172$ 35,811,011$ 34,380,063$ 37,898,933$ 2,608,818$ 35,290,115$ 6.88%*Primarily related to E911 capital items from restricted fund balance.Study Session Meeting of February 26, 2018 (Item No. 13) Title: January 2018 Monthly Financial ReportPage 3
Budget to Actual - Enterprise FundsAs of January 31, 2018 Current BudgetJan Year To DateBudget Variance% of BudgetCurrent BudgetJan Year To DateBudget Variance% of BudgetCurrent BudgetJan Year To DateBudget Variance% of BudgetCurrent BudgetJan Year To DateBudget Variance% of BudgetOperating revenues: User charges 6,177,384$ 626,813$ 5,550,571$ 10.15% 7,421,016$ 806,085$ 6,614,931$ 10.86% 3,590,500$ 396,069$ 3,194,431$ 11.03% 3,024,731$ 305,087$ 2,719,644$ 10.09% Other 375,750 5,154 370,596 1.37% 30,000 - 30,000 0.00% 140,000 - 140,000 0.00%- -- Total operating revenues6,553,134 631,967 5,921,167 9.64% 7,451,016 806,085 6,644,931 10.82% 3,730,500 396,069 3,334,431 10.62% 3,024,731 305,087 2,719,644 10.09%Operating expenses: Personal services1,377,010 93,447 1,283,563 6.79% 689,225 50,680 638,545 7.35% 631,295 41,348 589,947 6.55% 796,527 39,455 757,072 4.95% Supplies & non-capital430,300 19,586 410,714 4.55% 65,550 19,040 46,510 29.05% 184,750 80 184,670 0.04% 31,600 23 31,577 0.07% Services & other charges1,704,224 7,599 1,696,625 0.45%4,605,626 362,929 4,242,697 7.88% 3,014,442 1,679 3,012,763 0.06% 595,187 26,190 568,997 4.40% Depreciation * Total operating expenses3,511,534 120,632 3,390,902 3.44% 5,360,401 432,649 4,927,752 8.07% 3,830,487 43,107 3,787,380 1.13% 1,423,314 65,668 1,357,646 4.61%Operating income (loss)3,041,600 511,335 2,530,265 16.81% 2,090,615 373,436 1,717,179 17.86% (99,987) 352,962 (452,949) -353.01% 1,601,417 239,419 1,361,998 14.95%Nonoperating revenues (expenses): Interest income 15,172 - 15,172 2,391 - 2,391 0.00% 15,000 - 15,000 0.00% 14,800 - 14,800 0.00% Interest expense/bank charges(176,342) (142,133) (34,209) 80.60% (26,584) (17,436) (9,148) 65.59% (25,500) - (25,500) 0.00% (40,897) (9,123) (31,774) 22.31% Total nonoperating rev (exp)(161,170) (142,133) (19,037) 88.19% (24,193) (17,436) (6,757) 72.07% (10,500) - (10,500) 0.00% (26,097) (9,123) (16,974) 34.96%Income (loss) before transfers2,880,430 369,202 2,511,228 12.82% 2,066,422 356,000 1,710,422 17.23% (110,487) 352,962 (463,449) -319.46% 1,575,320 230,296 1,345,024 14.62%Transfers inTransfers out(601,985) (50,165) (551,820) 8.33% (823,637) (68,636) (755,001) 8.33% (234,046) (19,504) (214,542) 8.33%(322,459) (26,872) (295,587) 8.33%NET INCOME (LOSS)2,278,445 319,037 1,959,408 14.00% 1,242,785 287,364 955,421 23.12% (344,533) 333,458 (677,991) -96.79% 1,252,861 203,424 1,049,437 16.24%Items reclassified to bal sht at year end: Capital Outlay(3,316,199) - (3,316,199) 0.00% (1,619,500) - (1,619,500) 0.00%- - - (2,688,977) - (2,688,977) 0.00%Revenues over/(under) expenditures(1,037,754) 319,037 (1,356,791) (376,715) 287,364 (664,079) (344,533) 333,458 (677,991) (1,436,116) 203,424 (1,639,540) *Depreciation is recorded at end of year (non-cash item).Water SewerSolid WasteStorm WaterStudy Session Meeting of February 26, 2018 (Item No. 13) Title: January 2018 Monthly Financial ReportPage 4