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HomeMy WebLinkAbout2018/01/02 - ADMIN - Agenda Packets - City Council - RegularAGENDA JANUARY 2, 2018 6:30 p.m. CITY COUNCIL PHOTOS – Council Chambers 7:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY – Council Chambers 1.Call to Order 2.Roll Call 3. Approval of Minutes 3a. Economic Development Authority Meeting Minutes December 18, 2017 4. Approval of Agenda 5.Reports 5a. Approval of EDA Disbursements 6.Old Business – None 7.New Business 7a. Electing 2018 Economic Development Authority Officers Recommended Action: Motion to elect _____________________ as President, ____________________ as Vice-President, and ____________________ as Treasurer to the Economic Development Authority for the 2018 term. 8.Communications – None 9.Adjournment 7:30 p.m. CITY COUNCIL MEETING – Council Chambers 1.Call to Order 1a. Elected Officials Oath of Office Recommended Action: The swearing in of the following newly elected officials of the City of St. Louis Park for four year terms commencing January 2, 2018 will be performed: Councilmember Ward 1 - Margaret Rog Councilmember Ward 2 - Anne Mavity Councilmember Ward 3 - Rachel Harris Councilmember Ward 4 - Tim Brausen After the oaths are administered, each new official shall sign an oath form which is kept on file in the City Clerk’s office. 1b. Pledge of Allegiance 1c. Roll Call 2.Presentations -- None 3. Approval of Minutes 3a. Study Session Meeting Minutes of December 11, 2017 Meeting of January 2, 2018 City Council Agenda 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda, or move items from Consent Calendar to regular agenda for discussion.) 5. Boards and Commissions 5a. Approve Appointment of Representatives to the Human Rights Commission Recommended Action: Motion to appoint Justin Carlson, Todd Sandler, and BethAnne Stolp to the Human Rights Commission for the remainder of terms as outlined below. Applicant Term Expiration Justin Carlson 5/31/2019 Todd Sandler 5/31/2020 BethAnne Stolp 5/31/2020 6. Public Hearings 6a. 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- Continued Recommended Action: Mayor to continue the public hearing, take public testimony, and close the public hearing. Motion to Adopt Resolution accepting the project report, establishing Improvement Project No. 4018-1101 for the Rehabilitation of Texas Avenue and Division Street. (Included with this motion is the approval of the preliminary layout for Texas Avenue and Division Street and ordering the development of final plans.) 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items – None 9. Communications – None Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting of January 2, 2018 City Council Agenda CONSENT CALENDAR 4a. Accept for filing City Disbursement Claims for the period of November 25, through December 22, 2017. 4b. Adopt Resolution designating the St. Louis Park Sun-Sailor as the City’s Official Newspaper for 2018. 4c. Adopt Resolution declaring 2018 City Council meeting dates. 4d. Adopt Resolution appointing the following Councilmembers to the Office of Mayor Pro Tem for the year 2018: Councilmember Term of Appointment Anne Mavity January – April 2018 Steve Hallfin May – August 2018 Tim Brausen September – December 2018 4e. Adopt Resolutions authorizing entering into a Joint Powers Agreement with Edina, and a Cooperative Agreement with Hennepin County for the France Avenue Sidewalk (between 39th Street and 42nd Street) Project No. 4018-2000. 4f. Adopt Resolution approving a Master Partnership Contract with the Minnesota Department of Transportation (MnDOT) relating to partnering for services. 4g. Adopt Resolution approving the Agency Agreement between the Minnesota Department of Transportation and the City of St. Louis Park. 4h. Adopt Resolution accepting work and authorizing final payment in the amount of $179,986.42 for Project 4016-1000 Pavement Management (Area 5) with Park Construction, Contract No. 65-16. 4i. Adopt Resolution authorizing the special assessment for the repair of the water service line at 9420 Frederick Avenue South, St. Louis Park, MN. P.I.D. 18-117-21-22-0139. 4j. Approve for filing Telecommunications Minutes October 25, 2017. St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Meeting: Economic Development Authority Meeting Date: January 2, 2018 Minutes: 3a UNOFFICIAL MINUTES ECONOMIC DEVELOPMENT AUTHORITY ST. LOUIS PARK, MINNESOTA DECEMBER 18, 2017 1. Call to Order President Mavity called the meeting to order at 7:20 p.m. Commissioners present: President Anne Mavity, Tim Brausen, Steve Hallfin, Gregg Lindberg, Thom Miller, Susan Sanger, and Jake Spano. Commissioners absent: None. Staff present: Executive Director (Mr. Harmening), Inspections Director (Mr. Hoffman), Economic Development Coordinator (Mr. Hunt), Community Development Director (Ms. Barton), Operations and Recreation (Ms. Walsh), City Attorney (Mr. Mattick), Engineering Director (Ms. Heiser), CFO (Mr. Simon), and Recording Secretary (Ms. Pappas). 2. Roll Call 3. Approval of Minutes 3a. Economic Development Authority Meeting Minutes December 4, 2017 It was moved by Commissioner Lindberg, seconded by Commissioner Spano, to approve the EDA minutes as presented. The motion passed 7-0. 4. Approval of Agenda It was moved by Commissioner Hallfin, seconded by Commissioner Miller, to approve the EDA agenda as presented. The motion passed 7-0. 5. Reports – None 6. Old Business – None 7. New Business 7a. 2018 Final HRA Levy Certification and Budget Adoption. EDA Resolution No. 17-24 Mr. Simon presented the staff report. He explained that the HRA levy was originally implemented in St. Louis Park due to legislative changes in 2001, which reduced future tax increment revenues. The council elected at that time to use the levy proceeds for future Economic Development Authority Meeting of January 2, 2018 (Item No. 3a) Page 2 Title: Economic Development Authority Meeting Minutes of December 18, 2017 infrastructure improvements in redevelopment areas. By law, these funds could also be used for other housing and redevelopment purposes. Currently the funds are being used to repay an interfund loan. Mr. Simon stated that the levy cannot exceed 0.0185% of the estimated market value of the city. He added that the EDA is allowed to authorize the HRA levy and then forward it to the council for action. President Mavity asked if the uses of this levy differ from the 2018 budget levy. Mr. Simon answered that the HRA levy is specifically for housing and redevelopment purposes. It was moved by Commissioner Sanger, seconded by Commissioner Lindberg, to waive the reading and adopt EDA Resolution No. 17-24, to adopt EDA resolution authorizing the proposed levy of a special benefit levy pursuant to Minnesota Statutes Section 469.033, Subdivision 6, and approval of the 2018 Proposed HRA Levy and Budget for fiscal year 2018. The motion passed 7-0. 7b. Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC. EDA Resolution No. 17-25 Mr. Hunt presented the staff report. He noted that the need for a second amendment to the PLACE Purchase and Redevelopment Contract was discussed at the December 11 study session. The proposed Second Amendment allows PLACE to utilize an alternative plan for financing the project’s 200 affordable units in the event it becomes necessary. That alternative financing plan retains the same number of affordable units as originally set forth in the Contract but adjusts the affordability of those units from all at 60% of Area Median Income (AMI) to 10% of the affordable units at 50% AMI and the remaining 90% of the affordable units at 80% AMI. He further stated that the proposed amendment establishes a new closing date for PLACE’s purchase of the North Parcels from the EDA which is now scheduled to occur on or before April 30, 2018 – which is also the same closing date for the South Parcels. President Mavity stated that it is her understanding this proposed amendment is closely related to the current federal tax reform legislation and would impact pricing. She stated that she is hopeful the impact will be minimal, and they would not have to lose all the housing affordability proposed. Commissioner Brausen stated that he supports this alternate plan and appreciates that the developer has looked for additional funding in case the tax law does change. He added that this still preserves the 200 affordable units; however some may become more expensive. He added that the project has stayed on course, and he thanked the developer for being proactive and forward thinking during this rapidly developing situation in Washington, DC. Commissioner Miller agreed with his fellow commissioners and noted that in answer to several emails he received from residents, it is not the case that PLACE initiated the alternate plan in order to get out of the project. This is a reaction to the fact that the bonds Economic Development Authority Meeting of January 2, 2018 (Item No. 3a) Page 3 Title: Economic Development Authority Meeting Minutes of December 18, 2017 and tax credits may not available. He is happy that the developer will be able to keep the same number of affordable units, and he appreciates the effort put forth. Commissioner Sanger noted that she is still critical of this project; however, she does not fault PLACE for the current problems which are the direct result of the current administration in Washington. She added that she fears these possibilities will add to the shakiness of the project, and therefore she will not support it. It was moved by Commissioner Brausen, seconded by Commissioner Lindberg, to waive the reading and adopt EDA Resolution No. 17-25, the Second Amendment to the Purchase and Redevelopment Contract between the EDA and PLACE E-Generation One, LLC. The motion passed 6-1. (Councilmember Sanger opposed). 8. Communications – None 9. Adjournment The meeting adjourned at 7:30 p.m. ______________________________________ ______________________________________ Melissa Kennedy, Secretary Anne Mavity, President Meeting: Economic Development Authority Meeting Date: January 2, 2018 Action Agenda Item: 5a EXECUTIVE SUMMARY TITLE: Approval of EDA Disbursements RECOMMENDED ACTION: Motion to accept for filing EDA Disbursement Claims for the period of November 25 through December 22, 2017. POLICY CONSIDERATION: Does the EDA desire to approve EDA disbursements in accordance with Article V – Administration of Finances, of the EDA Bylaws? SUMMARY: The Finance Division prepares this report on a monthly basis for the EDA to review and approve. The attached reports show both EDA disbursements paid by physical check and those by wire transfer or Automated Clearing House (ACH) when applicable. FINANCIAL OR BUDGET CONSIDERATION: Review and approval of the information follows the EDA’s Bylaws and provides another layer of oversight to further ensure fiscal stewardship. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: EDA Disbursements Prepared by: Kari Mahan, Accounting Clerk Reviewed by: Tim Simon, Chief Financial Officer Approved by: Nancy Deno, Deputy City Manager 12/22/2017CITY OF ST LOUIS PARK 10:58:34R55CKS2 LOGIS400V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 515.84CENTERPOINT ENERGY MCGARVEY COFFEE SITE HEATING GAS 515.84 252.00CITIZENS INDEPENDENT BANK DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPS 252.00 18,519.00DALQUIST PROPERTIES LLC BELTLINE SWLRT DEVELOPMENT OTHER CONTRACTUAL SERVICES 18,519.00 5,035.00EHLERS & ASSOCIATES INC BRIDGEWATER OTHER CONTRACTUAL SERVICES 877.004900 EXC BLVD TIF DIST G&A OTHER CONTRACTUAL SERVICES 881.00ELIOT PARK TIF DIST G&A OTHER CONTRACTUAL SERVICES 1,311.00WEST END TIF DIST G&A OTHER CONTRACTUAL SERVICES 881.00ELLIPSE ON EXC TIF DIST G&A OTHER CONTRACTUAL SERVICES 881.00PARK CENTER HOUSING G&A OTHER CONTRACTUAL SERVICES 881.00CSM TIF DIST G&A OTHER CONTRACTUAL SERVICES 2,232.50DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICES 881.00MILL CITY G&A OTHER CONTRACTUAL SERVICES 881.00PARK COMMONS G&A OTHER CONTRACTUAL SERVICES 881.00EDGEWOOD TIF DIST G & A OTHER CONTRACTUAL SERVICES 881.00ELMWOOD VILLAGE G & A OTHER CONTRACTUAL SERVICES 1,762.00WOLFE LAKE COMMERCIAL TIF G&A OTHER CONTRACTUAL SERVICES 881.00AQUILA COMMONS G & A OTHER CONTRACTUAL SERVICES 881.00HWY 7 BUSINESS CENTER G & A OTHER CONTRACTUAL SERVICES 20,027.50 123.14HENNEPIN COUNTY TREASURER HRA LEVY G&A OTHER CONTRACTUAL SERVICES 123.14 500.00HIBEN DAVID BELTLINE SWLRT DEVELOPMENT OTHER CONTRACTUAL SERVICES 500.00 4,566.96KENNEDY & GRAVEN BELTLINE SWLRT DEVELOPMENT LEGAL SERVICES 494.00ELLIPSE II G&A LEGAL SERVICES 1,626.41DEVELOPMENT - EDA G&A LEGAL SERVICES 578.00ELMWOOD VILLAGE G & A LEGAL SERVICES 7,265.37 1,277.88LHB INC DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICES 1,277.88 Economic Development Authority Meeting of January 2, 2018 (Item No. 5a) Title: Approval of EDA Disbursements Page 2 12/22/2017CITY OF ST LOUIS PARK 10:58:34R55CKS2 LOGIS400V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 3,000.00LOCKRIDGE GRINDAL NAUEN PLLP DEVELOPMENT - EDA G&A LEGAL SERVICES 3,000.00 2,784.04SEHDEVELOPMENT - EDA G&A PLANNING 2,784.04 417.62SELLS, NANCY DEVELOPMENT - EDA G&A MEETING EXPENSE 417.62 201.34XCEL ENERGY MCGARVEY COFFEE SITE HEATING GAS 201.34 1,479.00XCELIGENT INC DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPS 1,479.00 Report Totals 56,362.73 Economic Development Authority Meeting of January 2, 2018 (Item No. 5a) Title: Approval of EDA Disbursements Page 3 Meeting: Economic Development Authority Meeting Date: January 2, 2018 Action Agenda Item: 7a EXECUTIVE SUMMARY TITLE: Electing 2018 Economic Development Authority Officers RECOMMENDED ACTION: Motion to elect _____________________ as President, ____________________ as Vice-President, and ____________________ as Treasurer to the Economic Development Authority for the 2018 term. POLICY CONSIDERATION: Not Applicable SUMMARY: EDA bylaws state that the President, Vice President, and Treasurer are to be elected annually. These officers hold their offices until the next election or until successors are elected. The bylaws also state that the City Manager will serve as the Executive Director and that the City Clerk will serve as the Secretary. The Executive Director also serves as the Assistant Treasurer to the EDA. Officers were elected January 3 to fill terms for 2017. Below is the current officer structure: President Anne Mavity Vice President Steve Hallfin Treasurer Gregg Lindberg Executive Director/Assistant Treasurer Tom Harmening Secretary Melissa Kennedy FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: None Prepared by: Melissa Kennedy, City Clerk Approved by: Nancy Deno, Deputy City Manager Meeting: City Council Meeting Date: January 2, 2018 Oath of Office: 1a EXECUTIVE SUMMARY TITLE: Elected Officials Oath of Office RECOMMENDED ACTION: The swearing in of the following newly elected officials of the City of St. Louis Park for four year terms commencing January 2, 2018 will be performed: Councilmember Ward 1 - Margaret Rog Councilmember Ward 2 - Anne Mavity Councilmember Ward 3 - Rachel Harris Councilmember Ward 4 - Tim Brausen After the oaths are administered, each new official shall sign an oath form which is kept on file in the City Clerk’s office. POLICY CONSIDERATION: Not applicable. SUMMARY: The General Election was held on Tuesday, November 7, 2017 and election results were canvassed and certified at a St. Louis Park Special City Council meeting on November 13, 2017 by Resolution No. 17-174. The St. Louis Park City Charter Section 2.03 states the following: A Councilmember shall be elected for a four year term from each of the City’s four separate wards. The term of each Councilmember shall begin on the first regularly scheduled meeting of the new year following a regularly scheduled municipal election. Every officer of the City shall, before entering upon the duties of this office, take and subscribe an oath of office in substantially the following form: “I do solemnly swear to support the Constitution of the United States and of the State of Minnesota and to discharge faithfully the duties devolving upon me as (Mayor or Councilmember) of this City to the best of my judgment and ability.” FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: None Prepared by: Debbie Fischer, Administrative Services Office Assistant Approved by: Nancy Deno, Deputy City Manager Meeting: City Council Meeting Date: January 2, 2018 Minutes: 3a UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION ST. LOUIS PARK, MINNESOTA DECEMBER 11, 2017 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Gregg Lindberg, Anne Mavity, Thom Miller, and Susan Sanger. Staff present: City Manager (Mr. Harmening), Director of Operations and Recreation (Ms. Walsh), Economic Development Coordinator (Mr. Hunt), Director of Inspections (Mr. Hoffman), Director of Community Development (Ms. Barton), Environment & Sustainability Coordinator (Ms. Pinc), Westwood Nature Center Manager (Mr. Oestreich) and Recording Secretary (Ms. Pappas). Guests: Chris Velasco, PLACE; Nancy Blankfard, Glenn Waguespack, Molly Eagen, HGA Architect firm; Derrick Reise, STEP; Government class students from Benilde and St. Louis Park High School. 1. Future Study Session Agenda Planning –January 8, 2017 Mr. Harmening presented the proposed Study Session agenda for January 8, 2017. Councilmember Mavity asked about the status of the crime lab and possible move from the Sherriff’s Office to the county or the City of Minneapolis. Mr. Harmening stated that the crime lab is an important service that the city uses, and they do a great job to help solve serious crimes. He added that the St. Louis Park Police Department is concerned about losing this service because the current crime lab is very efficient. Mr. Harmening stated that the important matter is that the quality of the crime lab remains the same. Mr. Harmening stated that for the purposes of best practices, it is important to have the crime lab separate from law enforcement, so as not to have a conflict of interest. Councilmember Mavity asked if there is a concern about quality if the crime lab moves to the City of Minneapolis. Mr. Harmening stated that there is concern because Minneapolis has a high workload in this area, and that could affect St. Louis Park’s needs. He stated that more information will be forthcoming at a future study session. Councilmember Mavity stated that a future study session topic about the city’s zoning codes; how they relate to store fronts; and how issues can be addressed. 2. Westwood Hills Nature Center Project – Schematic Design Ms. Walsh introduced the architects and design engineers from HGA, who presented the schematic design of the new Westwood Hills Nature Center. Ms. Blankfard from HGA pointed out the generous new parking area and open areas near the new nature center. She added that there would be 68 parking spaces, as well as overflow parking areas. She also noted that the nature center would be set at an east-west angle, in order to capture the most from solar energy and pointed out the land’s natural topography, walking trails, and City Council Meeting of January 2, 2018 (Item No. 3a) Page 2 Title: Study Session Minutes of December 11, 2017 waterways. Once the new building is complete, the old building would be demolished in order to take advantage of the slope area. Ms. Blankfard noted the open top bird cages. Mayor Spano asked why the building seems to face toward the parking lot, and not toward the nature area behind the building. Ms. Blankfard pointed out that as one moves through the building, there will be a progression toward nature. She stated that the public will drive in towards the building through a prairie area, with over 100 feet of planting in this zone. Mr. Waguespack stated that the design presents a threshold into nature. The building orientation also maximizes solar and wind, which helps to achieve our Zero Energy goal. Mr. Waguespack pointed out the public entrance and building layout, as well as the exhibit; staff and classroom areas; the raptor care room; and a reading room area. He stated that the exhibit glass area is very open, with the potential for a fireplace and public meeting space connected to the outdoors. He noted that the classroom space can separate into three classrooms but when open, can hold 150 people and could be used for multipurpose and events. The catering area would be used for food set up. Councilmember Mavity asked about angling the glass, similar to the Elm Creek Preserve, to prevent birds from flying into it. Mr. Waguespack stated that this would be accomplished through patterning and texture of the glass. He added that the plans take advantage of daylight and maximum solar exposure to drive daylight and heat into all spaces. Mr. Waguespack also pointed out stormwater management and rainwater capture as additional elements, directing water down the hillside and toward the existing turtle pond. Mayor Spano asked what the rental space in the staff office would be used for. Mr. Waguespack answered that it would be for rental of snow shoes and other equipment. Mayor Spano asked how often the nature center has three large groups of school children visiting. Mr. Oestreich stated that the center has upwards of 150 school children visiting on a daily basis, with multiple classes at the same time. He added that having the large classroom area that could be divided into three classrooms would be helpful. Additionally, one classroom could be rented out, while two others are in use. Mayor Spano asked if the school district has said they want multiple classrooms and if the space will be utilized. He added that the council had discussed that the nature aspect of the space would be the largest area, with the general public space larger and the classroom area smaller. Ms. Walsh pointed out that while there are many public school children who visit, there are also many home schooled children – both from in and from outside of St. Louis Park -- who utilize the center. Nature Center staff is considering developing a whole curriculum for home schooled children. Councilmember Lindberg stated with nature-based programming, there does need to be enough space for the school district, home schooled children, and other partnership options. Mr. Oestreich also noted that the center is used for birthday party rentals and other events on weekends, so the classroom space will allow for flexibility in programming 7 days per week. Councilmember Mavity stated that she generally likes the design; however, the lounge space feels small. She was hoping for more seating or more small spaces for seating throughout the building. Additionally, she stated that the beams around the glass are unnecessary and feel like clutter, and unnecessary. She would prefer a less obstructive view to the outdoors. City Council Meeting of January 2, 2018 (Item No. 3a) Page 3 Title: Study Session Minutes of December 11, 2017 Ms. Eagen discussed the center’s sustainability goals and zero energy design, stating that while zero energy is a very ambitious goal, it will take optimizing and fine tuning to work with the facilities and identify opportunities. She noted the energy efficiency of the design and the goal of lowering energy use as much as possible, while using renewable energy for heat in the winter. The goal is to balance out the energy use over the year and optimize the layout of the building – with the east-west orientation, which offers more energy efficiency by capturing the sunlight. Ms. Eagen also noted the roof tilt for optimizing solar energy. The goal will be a 60% reduction of energy. Councilmember Mavity asked if with the roof tilt, snow will accumulate on the roof. Mr. Eagen stated that snow will accumulate there but will melt off the solar panels. Mr. Harmening asked the council to think about how far they want to go with the high-level energy efficiencies because the costs to include these measures will be higher. Councilmember Hallfin asked if there are grants related to the energy efficiency that could be applied for. Ms. Walsh stated yes, possibly. Councilmember Hallfin stated that he generally likes the design, adding that because it is being built for the long-term, the higher price for zero energy doesn’t bother him. It will pay for itself over time. Councilmember Mavity stated that she would like to see some data on return on investment to see what could be saved over time. She added that she wants to be cautious on adding too many bells and whistles and is concerned about residents paying too much. Councilmember Miller stated that he has been very supportive of this project but is now very concerned about the price tag. He added with all the items the city will be paying for in the near future - including SWLRT - he is concerned about the size and cost of the nature center. He suggested that the council take a step back and consider the city’s investment in affordable housing, the Walker Lake District, and a possible civic or community center. He stated that while he likes the design, he is concerned about costs and wonders if there are other options, such as building a smaller building or adding on to the existing building. Councilmember Brausen stated that he is totally supportive of the design, adding that this newly designed nature center would be evidence of the city’s commitment to environmental leadership. He stated that it is an investment in our future and shows the community what can be done to move toward zero net energy. He added that over time it will pay for itself, also noting that he would like to see the use of darker woods on the building. Councilmember Lindberg stated that he agrees with Councilmember Brausen. This project brings to life what the council talks about in policy and vision related to environmental issues. He stated that when looking at the energy code compliance information and using the facility as an educational resource, it is worth it. While he added that he appreciated the concern about tax payer’s capacity, this investment is what the community is looking for. Councilmember Miller stated that he would like to see some public input and wants to involve residents early on, before this goes much further. Councilmember Mavity stated that there has been lots of great input on this from the public through the visioning process. City Council Meeting of January 2, 2018 (Item No. 3a) Page 4 Title: Study Session Minutes of December 11, 2017 Ms. Walsh stated that this is merely the first step. At the December 18 city council meeting, the public will be able to view the design at this stage. After that there will be more check-in with the council, with the design being refined throughout the whole process. Councilmember Mavity asked if there might be an additional public input open house related to the project. Ms. Walsh stated yes, after the council approves the schematic design. Councilmember Brausen stated that he has spoken to many young families in his area about the costs of this project. They were all very positive and willing to pay for it. Mayor Spano stated that there will be a more in depth conversation for the public process. He stated that he is fine with the design. While it will be a high-cost project, the money will be well spent. He added that it is not unreasonable to ask the school district to help with it, especially since it will be used for school children’s classes. He stated that he is not interested in naming rights for the center; however, other councilmembers were interested in pursuing this option. Mayor Spano added that he likes sitting at the nature center and looking at the beauty of nature. He added that he would like to further discuss the bird strikes concern. He stated he wants to be certain there are great views of the natural environment from inside the building and would like to see more sitting space for the public. He added that this project feels better for the city than a community center with very large costs. Mr. Harmening stated that the Westwood Hills Nature Center will be included on the agenda for the December 18 meeting as an action item to approve the schematic design. Councilmember Miller reiterated that he is still not supportive of this project; however, it is the consensus of the council to move ahead with it. Councilmember Mavity pointed out that the council will expect the next version to take into account some of the issues discussed tonight. 3. Via (PLACE) Project Update Mr. Hunt stated that a second amendment to the PLACE purchase and redevelopment contract is needed to establish a new closing date and allow for a contingent alternative financing plan for the affordable housing units within the project’s north components should it be necessary. Mr. Hunt added that staff asked Ehlers to do an analysis on the Plan B pro forma, and they found it is financially viable and would not require an adjustment to the amount of TIF provided under the Contract. Ms. Barton stated that the developer is still pursuing Plan A assuming that private activity bonds are not eliminated by Congress and that Plan B is a contingency plan. She added that Plan B also still meets the Metropolitan Council’s affordable housing criteria. Councilmember Sanger arrived at 8:16 p.m. Councilmember Miller stated that he is very supportive of having a Plan B financing plan in place. Councilmember Mavity asked if the extension was approved on the DEED grant. Mr. Hunt confirmed it had been approved. City Council Meeting of January 2, 2018 (Item No. 3a) Page 5 Title: Study Session Minutes of December 11, 2017 Councilmember Mavity added that she wants this project to succeed and to keep moving forward. She is relying heavily on staff that this is a financially viable plan. Ms. Ingram, Kennedy & Graven, stated that Ehlers sees this as a viable option but that financing had not been finalized. Mr. Hunt added that if PLACE is able to pull everything together, staff is planning on a December closing date. Councilmember Sanger asked if with the change in the AMI formula there will be more units with higher rents creating more of a parking issue. Ms. Barton stated that the parking requirements would all remain the same, even with the higher AMI. Councilmember Sanger stated that this continues to strike her as being unworkable. Councilmember Brausen appreciated the comments from Ehlers and still is in support of the project and the amendment. Mayor Spano stated that he is also supportive of providing the Plan B financing. Councilmembers Hallfin and Lindberg also stated they are supportive. Mr. Hunt stated that the second amendment would be brought to the December 18 EDA meeting for consideration. 4. Walker Building and Historical Society Space Options – Continued Discussion Mr. Hunt stated that another party has a purchase agreement pending for the Walker Building but in the event that agreement does not move forward, it is proposed that staff continue working with STEP on a formal funding agreement, which would specify the terms under which the city would provide the financial support necessary to allow STEP to acquire the Walker Building and lease space to the Historical Society. Mr. Hunt explained that STEP is requesting up to $875,000 in financial support to enable it to enter into a purchase agreement for the Walker Building and make initial necessary repairs. STEP is also seeking another $100,000 each year, over the next two years, to address other specified renovation and remodeling costs, not covered by other grant sources, to facilitate the Historical Society’s space needs within the building. The source of funding would be the city’s Development Fund. Councilmember Brausen asked if STEP is in a position to do a campaign to raise the funds. Mr. Reise stated that the funding is needed upfront; however, STEP could do a capital campaign over a few years. He noted that there is concern about the impact on their programs with this type of investment, adding it might diminish some ability to run their current operations. Councilmember Brausen asked if staff thinks the $100,000 for remodeling is reasonable and what it would be used for. Mr. Hunt noted that it is likely that such building repairs would be necessary. Councilmember Mavity stated that she has the same concerns as before and wants to be sure the council and staff understand what the city would be walking into. She is also concerned that past purchasers have walked away from the building. What did they know that the city may not? Mr. Reise stated that there is probably $500,000 worth of potential repairs needed if historical renovations and an elevator were included. He noted that STEP wants to do further due diligence on City Council Meeting of January 2, 2018 (Item No. 3a) Page 6 Title: Study Session Minutes of December 11, 2017 the property, adding that they would also like to have an environmental assessment done. He added that everything would be subject to an appraisal. Councilmember Mavity asked if STEP moved to purchase the building and costs escalated, at what point would it walk away from the deal. Mr. Reise stated that if the costs got too high, STEP will not be interested in the building. He added that they want to understand the risk they are taking on and what they can handle fiscally. Mr. Harmening stated that if the city wants to pursue this, the council will need to recognize that it will take a minimum of $100,000 to $200,000 to bring the building up to code. To allow maximum use of the building, which would include the need for an elevator, the costs could be upwards of $500,000. He added that he is not saying is it not worth the investment – but it is more of when it will need to happen. Councilmember Sanger stated that she would like to go forward with this and to look for state grant money that is available for historical preservation, which cannot be applied for until the building is owned by STEP. She added that this is not a straight real estate transaction as it is for the oldest building in St. Louis Park, which is of historical significance. Councilmember Miller agreed but added that the council needs the details to better understand the use of the building, adding that he is in favor of this proposal in order to get the building. Councilmember Mavity stated that this is a unique opportunity; however, in order to access grants, there needs to be a National Historic Landmark designation. If a NHL designation is approved, costs will escalate. She stated that she wants to understand this process more before approving. Mr. Riese added that STEP may not apply for historic designation. Mayo r Spano stated that for $1.5 million, he would prefer that the city owned the building and be in control of the process, with STEP running their offices from there. He added that he wants to see STEP focus on their mission to feed and clothe folks and not to be managing a building. Councilmember Sanger stated that she understands the Mayor’s viewpoint; however, she is not sure it is the council’s job to protect STEP from themselves. Councilmember Hallfin, also a STEP board member, agreed that the city should purchase the building, and STEP could become a tenant, adding that tenants currently in the building should stay until their lease is up. Mayor Spano stated that if the city purchases the building, and lets all the tenants’ leases run out, it gives the council time to discuss what to do about the Walker Lake area. He added that he has concerns about putting STEP in a position that would be difficult for them to handle financially, stating that they need to be focused on their mission and their work in the city. Mr. Harmening stated that if the city were interested in long-term ownership, a property management company would have to be hired to manage the building. Councilmember Brausen stated that there are too many unknowns right now for the city to purchase the building, adding he is not sure Walker is the best place for a community center either. City Council Meeting of January 2, 2018 (Item No. 3a) Page 7 Title: Study Session Minutes of December 11, 2017 Councilmember Lindberg added he still questions if the city should own this building, and he is comfortable with the EDA providing money to STEP for them to handle the building. Councilmember Sanger added that she prefers STEP being the owner, but would support the city buying it, as well. Councilmember Miller added that he would also support the city buying the building. Councilmember Mavity added that she is not in favor of the city being a landlord, but she is willing to have the city participate. It was the consensus of the council to have the EDA be ready to make a purchase offer if the building becomes available. Councilmember Mavity asked staff to do research and present some examples of cities where this type of transaction has been done, adding that she would like to see how it has worked in other communities. Ms. Barton added that staff will need to research the city’s uniform relocation and determine the EDA’s potential liability. Communications/Meeting Check-In (Verbal) Mr. Harmening asked if the council is supportive of the American Legion project, which includes a special assessment for SAC and WAC. He stated that the agreement was drafted by City Attorney Mattick. Councilmember Miller asked if this is legal because the Legion is not a private owner. Councilmember Sanger stated that she has no problem with this but asked if it would be better to do a policy first. Councilmember Mavity shared these concerns about not having a policy in place, adding it seems that the city is acting as a grant maker to the non-profits in town, and she is worried about fairness on behalf of our residents. She stated that it needs to be a transparent process. Mr. Harmening stated that this is a loan, a special assessment, which goes with their rental agreement. He added that staff came up with this idea to assist the Legion in completing this project. Mr. Harmening added that the Legion does contribute to the community, and this is a unique situation. Councilmember Lindberg added that this is a creative solution and essentially the same type of loan we provide to residents for sewer line repair. Councilmember Mavity stated that she wants to be careful that the city must be consistent. She noted that having a policy in place for handling future situations would be the most transparent and fair. Councilmember Hallfin stated that he does not think there is need for a policy as this is a one-off, and the council approves this type of situation all the time. City Council Meeting of January 2, 2018 (Item No. 3a) Page 8 Title: Study Session Minutes of December 11, 2017 Mayor Spano said he likens this to a variance and is fine doing this. He added that if it comes up in the future or a trend is noticeable, then a policy would be needed. Councilmember Brausen added that he would like to have structure on this, just as a variance has structure, and he would like to see a policy developed; however, he does not see it as an urgent need. Mr. Harmening stated that at the December 18 meeting, the council will be asked to approve a resolution on this special assessment. Subsequently staff will come back to council with a policy as to how this type of assistance for non-profits will be handled in the future. The meeting adjourned at 9:45 p.m. Written Reports provided and documented for recording purposes only: 5. 2040 Comprehensive Plan Update 6. City of St. Louis Park/City of Hopkins Municipal Boundary Adjustment – Blake Road 7. Special Assessment for Water and Sewer Availability Charges 8. 2018 Hopkins Street and Utility Improvement Project (4018-1101) Update ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City Council Meeting Date: January 2, 2018 Consent Agenda Item: 4a EXECUTIVE SUMMARY TITLE: Approval of City Disbursements RECOMMENDED ACTION: Motion to accept for filing City Disbursement Claims for the period of November 25 through December 22, 2017. POLICY CONSIDERATION: Does the City Council desire to approve City disbursements in accordance with Section 6.11 – Disbursements – How Made, of the City’s Charter? SUMMARY: The Finance Division prepares this report on a monthly basis for the City Council to review and approve. The attached reports show both City disbursements paid by physical check and those by wire transfer or Automated Clearing House (ACH) when applicable. FINANCIAL OR BUDGET CONSIDERATION: Review and approval of the information follows the City’s Charter and provides another layer of oversight to further ensure fiscal stewardship. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: City Disbursements Prepared by: Kari Mahan, Accounting Clerk Reviewed by: Tim Simon, Chief Financial Officer Approved by: Nancy Deno, Deputy City Manager 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 76.06ABELSON, SHARON NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 76.06 227.91ABERNATHY, LISA ORGANIZED REC G & A MILEAGE-PERSONAL CAR 227.91 275.00ACKERMANN JOAN GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES 275.00 43,246.00ADVANCED DISPOSAL SERVICES SOLID WASTE COLLECTIONS YARD WASTE SERVICE 28,072.48SOLID WASTE DISPOSAL YARD WASTE SERVICE 71,318.48 1,244.50ADVANCED ENG & ENVIRONMENTAL SRVCS INC WATER UTILITY G&A ENGINEERING SERVICES 633.24WATER UTILITY G&A EQUIPMENT MTCE SERVICE 1,877.74 55.00ADVANCED GRAPHIX INC GENERAL FUND BALANCE SHEET INVENTORY 55.00 2,218.00ALADTEC INC OPERATIONS GENERAL PROFESSIONAL SERVICES 2,218.00 15,343.00ALLIANCE MECH SRVCS INC MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 350.00PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICES 15,693.00 2,715.25ALLSTREAMIT G & A TELEPHONE 2,715.25 650.50AMERICAN ENGINEERING TESTING INC PARK IMPROVE CAPITAL PROJECT SOIL TESTING SERVICES 650.50 190.68AMERICAN TIRE DISTRIBUTORS GENERAL FUND BALANCE SHEET INVENTORY 190.68 123.05ANDERSEN, JENS OPERATIONS SEMINARS/CONFERENCES/PRESENTAT 123.05 2,400.00ANDERSON RACE MANAGEMENT SPECIAL EVENTS OTHER CONTRACTUAL SERVICES 2,400.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 2 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 4,500.00ANTHONY ESTATE HOLDING LLC ESCROWS PMC ESCROW 4,500.00 352.32APACHE GROUP OF MINNESOTA REC CENTER BUILDING GENERAL SUPPLIES 352.32 3,079.90APPLIED CONCEPTS INC DWI ENFORCEMENT POLICE EQUIPMENT 3,079.90 8,839.50-AQUA LOGIC INC PARK IMPROVE BALANCE SHEET RETAINED PERCENTAGE 176,790.00PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 167,950.50 15.00ARBOR DAY FOUNDATION NATURAL RESOURCES G & A SUBSCRIPTIONS/MEMBERSHIPS 15.00 676.44ARCTECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICE 676.44 1,050.00ARENA SERVICES & PRODUCTS ARENA MAINTENANCE OTHER CONTRACTUAL SERVICES 1,050.00 63,040.00ASPEN EQUIPMENT CO GENERAL FUND BALANCE SHEET INVENTORY 63,040.00 3,001.24ASPEN MILLS OPERATIONS UNIFORMS 288.79OPERATIONSPROTECTIVE CLOTHING 3,290.03 162.24AT&T MOBILITY CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT 162.24 241.50ATIR ELECTRIC CORPORATION FACILITIES MCTE G & A BUILDING MTCE SERVICE 15,000.00MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 15,241.50 50.69ATOMIC RECYCLING FACILITIES MCTE G & A CLEANING/WASTE REMOVAL SERVICE 50.69PUBLIC WORKS OPS G & A CLEANING/WASTE REMOVAL SERVICE 50.69WATER UTILITY G&A CLEANING/WASTE REMOVAL SERVICE 288.43VEHICLE MAINTENANCE G&A CLEANING/WASTE REMOVAL SERVICE City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 3 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 440.50 153.30AUTO PLUS GENERAL FUND BALANCE SHEET INVENTORY 153.30 2,329.43AUTOMATIC SYSTEMS CO.WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 2,329.43 5,780.00AVI SYSTEMS CABLE TV G & A GENERAL PROFESSIONAL SERVICES 5,780.00 849.42BARNUM GATE SERVICES INC FACILITIES MCTE G & A BUILDING MTCE SERVICE 503.46WESTWOOD G & A OTHER IMPROVEMENT SUPPLIES 1,352.88 17,517.00BARR ENGINEERING CO STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 17,517.00 75.00BARTON SAND & GRAVEL CO PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIES 750.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 825.00 1,151.67BARTON, KAREN HUMAN RESOURCES RECRUITMENT 1,149.83COMM DEV G & A TRAINING 2,301.50 19.99BATTERIES + BULBS WATER UTILITY G&A GENERAL SUPPLIES 19.99 33.57BEATON ANITA WATER UTILITY G&A GENERAL CUSTOMERS 33.57 400.90BECKER ARENA PRODUCTS REC CENTER BUILDING GENERAL SUPPLIES 150.10ARENA MAINTENANCE GENERAL SUPPLIES 1,240.63RECREATION OUTDOOR CENTER GENERAL SUPPLIES 1,791.63 38.97BENSON VERNON C. TRUST WATER UTILITY G&A GENERAL CUSTOMERS 38.97 177.63BERGERON VICKI WATER UTILITY G&A GENERAL CUSTOMERS City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 4 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 177.63 257.70BG AUTOMOTIVE INC GENERAL FUND BALANCE SHEET INVENTORY 257.70 1,350.00BG CONSULTING INC HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT 1,350.00 260.60BIBLE JARED WATER UTILITY G&A GENERAL CUSTOMERS 260.60 7,703.04BLOOMINGTON CITY OF POLICE G & A SALARIES - REGULAR EMPLOYEES 7,703.04 3,339.01BLOOMINGTON, CITY OF REILLY BUDGET OTHER CONTRACTUAL SERVICES 3,339.01 279.99BLUE TARP FINANCIAL INC ROUTINE MAINTENANCE EQUIPMENT PARTS 279.99 150.00BOBBY & STEVE'S AUTO WORLD CONSTRUCTION MATERIAL OTHER CONTRACTUAL SERVICES 150.00 16,872.50BORMANN CONSTRUCTION INC PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 2,550.00PARK EQUIPMENT MAINTENANCE OTHER CONTRACTUAL SERVICES 11,040.00PLAYGROUND EQUIPMENT MAINTENAN OTHER CONTRACTUAL SERVICES 30,462.50 243.75BRAUN INTERTEC CORPORATION STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 243.75 56.39BREDEMUS HARDWARE COMPANY INC UNINSURED LOSS G&A UNINSURED LOSS 12,035.00MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 12,091.39 900.00BROWNDALE NEIGHBORHOOD ASSOCIATION NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 900.00 2,995.00BULLEX INC.OPERATIONS FIRE PREVENTION SUPPLIES 2,995.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 5 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 5Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 368.11BURNET TITLE WATER UTILITY G&A GENERAL CUSTOMERS 368.11 409.54BUSINESS ESSENTIALS COMM & MARKETING G & A PRINTING & PUBLISHING 409.54 453.68BUTLER ARCH WATER UTILITY G&A GENERAL CUSTOMERS 453.68 148,752.82C & L EXCAVATING INC STREET CAPITAL PROJ BAL SHEET RETAINED PERCENTAGE 559,761.56CONSTRUCTION MATERIAL OTHER CONTRACTUAL SERVICES 708,514.38 9,520.60CALIFORNIA SKATEPARKS PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 9,520.60 30,668.58CAMPBELL KNUTSON PROF ASSOC ADMINISTRATION G & A LEGAL SERVICES 8,643.00ENGINEERING G & A LEGAL SERVICES 4,503.02STREET CAPITAL PROJ G & A LEGAL SERVICES 528.00STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI 1,155.00WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 874.50SOLID WASTE G&A LEGAL SERVICES 46,372.10 4,600.00CAP- HC EMERGENCY REPAIR GRANT OTHER CONTRACTUAL SERVICES 4,600.00 19.95CAPITAL ONE COMMERCIAL SCHOOL GROUPS GENERAL SUPPLIES 19.95 2,349.20CAR WASH PARTNERS PREVENTATIVE MAINTENANCE EQUIPMENT MTCE SERVICE 2,349.20 49.77CARLSON, BRUCE WATER UTILITY G&A GENERAL CUSTOMERS 49.77 51.45CARROLL TONYA WATER UTILITY G&A GENERAL CUSTOMERS 51.45 5,000.00CARTEGRAPH SYSTEMS INC SOLID WASTE G&A OFFICE EQUIPMENT 5,000.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 6 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 6Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 447.78CDW GOVERNMENT INC IT G & A OFFICE EQUIPMENT 93,752.54TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 94,200.32 56.00CEDAR PLUMBING INSPECTIONS G & A PLUMBING 56.00 675.00CENTER FOR ENERGY AND ENVIRONMENT MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 675.00 2,500.00CENTER FOR SOCIAL INCLUSION INC GENERAL FUND G&A GENERAL PROFESSIONAL SERVICES 2,500.00 3,024.55CENTERPOINT ENERGY FACILITY OPERATIONS HEATING GAS 3,500.67WATER UTILITY G&A HEATING GAS 112.81REILLY G & A HEATING GAS 260.15SEWER UTILITY G&A HEATING GAS 743.89PARK MAINTENANCE G & A HEATING GAS 121.37WESTWOOD G & A HEATING GAS 156.59NATURALIST PROGRAMMER HEATING GAS 4,815.32REC CENTER BUILDING HEATING GAS 12,735.35 10,670.00CENTRAL PENSION FUND EMPLOYEE FLEXIBLE SPENDING B/S OTHER RETIREMENT 10,670.00 784.80CENTURY LINK CELLPHONES, IPADS, ETC.TELEPHONE 784.80 142.50CHUXWATER UTILITY G&A OPERATIONAL SUPPLIES 142.50 148.66CINTAS CORPORATION FACILITIES MCTE G & A OPERATIONAL SUPPLIES 117.40FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES 426.71WATER UTILITY G&A OPERATIONAL SUPPLIES 307.55VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES 1,000.32 101.12CITIZENS INDEPENDENT BANK GENERAL FUND BALANCE SHEET INVENTORY 24.43ADMINISTRATION G & A TRAINING City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 7 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 7Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 766.31ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTAT 1,462.99ADMINISTRATION G & A MEETING EXPENSE 12.64HUMAN RESOURCES GENERAL SUPPLIES 223.06HUMAN RESOURCES RECRUITMENT 855.57HUMAN RESOURCES RECOGNITION 200.00HUMAN RESOURCES SUBSCRIPTIONS/MEMBERSHIPS 145.00HUMAN RESOURCES TRAINING 99.18HUMAN RESOURCES MEETING EXPENSE 20.49COMM & MARKETING G & A GENERAL SUPPLIES 225.00COMM & MARKETING G & A OTHER CONTRACTUAL SERVICES 279.00COMM & MARKETING G & A SUBSCRIPTIONS/MEMBERSHIPS 38.66HUMAN RIGHTS PRINTING & PUBLISHING 24.94IT G & A GENERAL SUPPLIES 505.00ASSESSING G & A SUBSCRIPTIONS/MEMBERSHIPS 130.00ASSESSING G & A SEMINARS/CONFERENCES/PRESENTAT 5.00ASSESSING G & A MEETING EXPENSE 40.00COMM DEV PLANNING G & A TRAINING 634.86FACILITIES MCTE G & A GENERAL SUPPLIES 438.00FACILITIES MCTE G & A OTHER 77.10POLICE G & A OFFICE SUPPLIES 232.65POLICE G & A OPERATIONAL SUPPLIES 1,004.00POLICE G & A TRAINING 1,473.96POLICE G & A SEMINARS/CONFERENCES/PRESENTAT 14.49POLICE G & A MEETING EXPENSE 92.24POLICE G & A LICENSES 734.85NEIGHBORHOOD OUTREACH OPERATIONAL SUPPLIES 82.46OPERATIONSGENERAL SUPPLIES 350.96OPERATIONSFIRE PREVENTION SUPPLIES 659.67OPERATIONSOPERATIONAL SUPPLIES 180.00OPERATIONSUNIFORMS 32.35OPERATIONSREPAIRS 299.25OPERATIONSTRAINING 1,415.43OPERATIONSSEMINARS/CONFERENCES/PRESENTAT 265.00INSPECTIONS G & A OTHER CONTRACTUAL SERVICES 30.00ENGINEERING G & A SUBSCRIPTIONS/MEMBERSHIPS 185.00ENGINEERING G & A SEMINARS/CONFERENCES/PRESENTAT 57.75ENGINEERING G & A TRAVEL/MEETINGS 706.72PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES 132.68TV PRODUCTION GENERAL SUPPLIES 1,633.86TV PRODUCTION NON-CAPITAL EQUIPMENT 267.00HOUSING REHAB G & A TRAINING City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 8 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 8Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 86.21WATER UTILITY G&A GENERAL SUPPLIES 1,215.61SEWER UTILITY G&A OPERATIONAL SUPPLIES 20.00ENVIRONMENT & SUSTAINABILITY SUBSCRIPTIONS/MEMBERSHIPS 1,590.52ENVIRONMENT & SUSTAINABILITY TRAINING 61.80MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 122.16CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT 9.34ORGANIZED REC G & A GENERAL SUPPLIES 25.00ORGANIZED REC G & A SUBSCRIPTIONS/MEMBERSHIPS 2.99ORGANIZED REC G & A INTEREST/FINANCE CHARGES 25.81BROOMBALLGENERAL SUPPLIES 1,529.41SPECIAL EVENTS GENERAL SUPPLIES 160.00SPECIAL EVENTS OTHER CONTRACTUAL SERVICES 778.79HOLIDAY PROGRAMS GENERAL SUPPLIES 300.00HOLIDAY PROGRAMS OTHER CONTRACTUAL SERVICES 200.25LITTLE TOT PLAYTIME GENERAL SUPPLIES 500.00WARMING HOUSES GENERAL SUPPLIES 50.45PARK MAINTENANCE G & A TRAINING 34.95NATURAL RESOURCES G & A GENERAL SUPPLIES 29.00-WESTWOOD G & A GENERAL SUPPLIES 116.74HALLOWEEN PARTY GENERAL SUPPLIES 58.00HALLOWEEN PARTY CONCESSION SUPPLIES 505.29REC CENTER BUILDING GENERAL SUPPLIES 61.89REC CENTER BUILDING OPERATIONAL SUPPLIES 66.18REC CENTER BUILDING MEETING EXPENSE 1.00REC CENTER BUILDING MILEAGE-PERSONAL CAR 2,873.06RECREATION OUTDOOR CENTER OPERATIONAL SUPPLIES 26,525.12 75,356.76CIVIC SOLAR MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 75,356.76 571.34CLAREY'S SAFETY EQUIPMENT INC OPERATIONS REPAIRS 571.34 50.84CLARK ANNIE WATER UTILITY G&A GENERAL CUSTOMERS 50.84 150.00CLARK DELBERT INSPECTIONS G & A CERTIFICATE OF COMPLIANCE 150.00 365.40COLE PAPERS FACILITIES MCTE G & A CLEANING/WASTE REMOVAL SUPPLY City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 9 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 9Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 365.40 21,633.42COLICH & ASSOCIATES ADMINISTRATION G & A LEGAL SERVICES 21,633.42 84.32COMCASTOPERATIONSEMERGENCY PREPAREDNESS 23.24OTHER CITY DEPARTMENTS OTHER CONTRACTUAL SERVICES 314.55WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 33.72REC CENTER BUILDING OTHER CONTRACTUAL SERVICES 455.83 4,475.00COMLINK MIDWEST TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 4,475.00 165.05-COMMERCIAL ASPHALT COMPANY PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIES 3,956.90WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES 3,791.85 350.00COMMISSIONER OF TRANSPORTATION ENGINEERING G & A TRAINING 2,408.18STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 2,758.18 13,693.09CONCRETE IDEA INC STREET CAPITAL PROJ BAL SHEET RETAINED PERCENTAGE 105,562.85CONSTRUCTION MATERIAL OTHER CONTRACTUAL SERVICES 119,255.94 126.34CONLEY ERIN WATER UTILITY G&A GENERAL CUSTOMERS 126.34 737.52CONTINENTAL RESEARCH CORP REC CENTER BUILDING GENERAL SUPPLIES 737.52 4,115.24CORE & MAIN LP WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 4,115.24 10,530.00COVERALL OF THE TWIN CITIES FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES 10,530.00 1,330.00CRAIG RAPP LLC ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPS 1,330.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 10 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 10Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 1,968.24CREATIVE PRODUCT SOURCING INC - DARE DARE PROGRAM OPERATIONAL SUPPLIES 1,968.24 142.15CROWN MARKING INC COMM & MARKETING G & A OFFICE SUPPLIES 142.15 3,100.00CST DISTRIBUTION LLC PLAYGROUND EQUIPMENT MAINTENAN OTHER IMPROVEMENT SUPPLIES 3,100.00 174.20CUB FOODS POLICE G & A BLDG/STRUCTURE SUPPLIES 4.95POLICE G & A OTHER CONTRACTUAL SERVICES 19.77COMMUNICATIONS/GV REIMBURSEABL OPERATIONAL SUPPLIES 198.92 100.00CUMMINS INC VEHICLE MAINTENANCE G&A EQUIPMENT MTCE SERVICE 100.00 624.00CUSTOM PRODUCTS & SERVICES SSD 1 G&A OTHER CONTRACTUAL SERVICES 384.00SSD 2 G&A OTHER CONTRACTUAL SERVICES 176.00SSD 3 G&A OTHER CONTRACTUAL SERVICES 336.00SSD #4 G&A OTHER CONTRACTUAL SERVICES 1,404.09SSD #5 G&A LANDSCAPING MATERIALS 802.59SSD #6 G&A LANDSCAPING MATERIALS 560.00SSD #6 G&A OTHER CONTRACTUAL SERVICES 1,496.00PARK GROUNDS MAINTENANCE OTHER CONTRACTUAL SERVICES 1,496.00BEAUTIFICATION / FLOWERS OTHER CONTRACTUAL SERVICES 7,278.68 489.83CUSTOM REFRIGERATION INC FACILITIES MCTE G & A BUILDING MTCE SERVICE 489.83 77.73DAHL, CHARLES WATER UTILITY G&A GENERAL CUSTOMERS 77.73 298.95DALCO ENTERPRISES INC REC CENTER BUILDING GENERAL SUPPLIES 298.95 45.78DARSOW ANDREA WATER UTILITY G&A GENERAL CUSTOMERS 45.78 2,550.00DEB GARVEY COMMUNICATIONS LLC COMM & MARKETING G & A GENERAL PROFESSIONAL SERVICES City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 11 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 11Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 2,550.00 44.06DELEGARD TOOL CO VEHICLE MAINTENANCE G&A SMALL TOOLS 44.06 4,404.67DEPT LABOR & INDUSTRY INSPECTIONS G & A DUE TO OTHER GOVTS 4,404.67 542.08DJ ELECTRIC SERVICES INC REC CENTER BUILDING MAINTENANCE 1,906.71REC CENTER BUILDING BUILDING MTCE SERVICE 2,448.79 10,225.90DLT SOLUTIONS INC TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICE 10,225.90 15,263.28DO-GOOD.BIZ INC COMM & MARKETING G & A POSTAGE 2,475.32COMM & MARKETING G & A PRINTING & PUBLISHING 17,738.60 125.00DONATELLE, JOAN HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES 125.00 194.27DUO-SAFETY LADDER CORP OPERATIONS REPAIRS 194.27 282.02ECM PUBLISHERS INC ADMINISTRATION G & A LEGAL NOTICES 282.02 2,942.20EGANSEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 2,942.20 331.25EHLERS & ASSOCIATES INC ESCROWS 5605 W 36TH (AMER LEGION SITE) 3,776.25ESCROWSPLATIA PLACE 4,107.50 1,224.30ELECTRIC PUMP INC PARK EQUIPMENT MAINTENANCE OTHER CONTRACTUAL SERVICES 1,224.30 1,660.50EMBEDDED SYSTEMS INC OPERATIONS EMERGENCY PREPAREDNESS 1,660.50 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 12 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 12Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 354.91EMERGENCY APPARATUS MTNCE PREVENTATIVE MAINTENANCE EQUIPMENT MTCE SERVICE 354.91 26,292.08EMERGENCY AUTOMOTIVE TECHNOLOGIES INC GENERAL FUND BALANCE SHEET INVENTORY 26,292.08 59.48EMERGENCY RESPONSE SOLUTIONS OPERATIONS REPAIRS 59.48 55.29ENGDAHL EDWARD WATER UTILITY G&A GENERAL CUSTOMERS 55.29 4,144.56ENTERPRISE FM TRUST EQUIP/VEHICLE REPLACEMENT RENTAL EQUIPMENT 4,144.56 8.19ERICKSEN SUSAN HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES 8.19 2,000.00ERNST MATTHEW ESCROWS PMC ESCROW 2,000.00 1,000.00ESTATE OF DONALD MCGILLIVRAY ESCROWS PMC ESCROW 1,000.00 418.14FACTORY MOTOR PARTS CO GENERAL FUND BALANCE SHEET INVENTORY 418.14 331.50FADDEN DEREK SOFTBALL OTHER CONTRACTUAL SERVICES 331.50 435.40FARBER SOUND LLC REC CENTER BUILDING BUILDING MTCE SERVICE 435.40 6,745.00FARIBO PLUMBING & HEATING INC PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 6,745.00 75.65FASTENAL COMPANY PARK MAINTENANCE G & A GENERAL SUPPLIES 75.65 76.51FECHNER, MARTY ASSESSING G & A MILEAGE-PERSONAL CAR 76.51 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 13 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 13Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 82,121.04FERGUSON WATERWORKS WATER UTILITY BALANCE SHEET RETAINED PERCENTAGE 1,354.71WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 83,475.75 382.77FERRELLGASREC CENTER BUILDING MOTOR FUELS 382.77 395.00FINELINE CONCRETE CUTTING & CORING, INC CONSTRUCTION MATERIAL OTHER CONTRACTUAL SERVICES 395.00 16,946.99FISCHER MINING LLC WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES 16,946.99 2,000.00FLAGSHIP RECREATION LLC PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIES 2,000.00 231.50FLEX COMPENSATION INC EMPLOYEE FLEX SPEND G&A GENERAL PROFESSIONAL SERVICES 231.50 449.82FORCE AMERICA DISTRIBUTING LLC GENERAL FUND BALANCE SHEET INVENTORY 449.82 184.36FORKLIFTS OF MN INC.GENERAL FUND BALANCE SHEET INVENTORY 184.36 303.91FORMS & SYSTEMS OF MINNESOTA POLICE G & A OPERATIONAL SUPPLIES 303.91 19.57FRATTALLONE'S/SAINT LOUIS PARK REC CENTER BUILDING GENERAL SUPPLIES 19.57 6.51FRATTALONE'S/ST. LOUIS PARK VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 6.51 58.00FREEMAN, WILL INSPECTIONS G & A PLUMBING 58.00 200.00FROM, DANIEL WATER UTILITY G&A GENERAL CUSTOMERS 200.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 14 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 14Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 5,741.00FRONTIER PRECISION INC TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 5,741.00 89.41G & K SERVICES REC CENTER BUILDING OTHER CONTRACTUAL SERVICES 89.41 5,567.87GALLS, LLC - DBA UNIFORMS UNLIMITED POLICE G & A OPERATIONAL SUPPLIES 140.50RESERVESOPERATIONAL SUPPLIES 5,708.37 1,470.00GELLERMAN CONSTRUCTION INC MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 1,470.00 16.55GIBRALTAR TITLE AGENCY LLC WATER UTILITY G&A GENERAL CUSTOMERS 16.55 180.00GIGI'S PLAYHOUSE SOCCER/FOOTBALL FIELDS RENT REVENUE 180.00 9,067.83GL CONTRACTING INC STREET CAPITAL PROJ BAL SHEET RETAINED PERCENTAGE 158,598.20CONSTRUCTION MATERIAL OTHER CONTRACTUAL SERVICES 167,666.03 58.24GOOD DOMUS DUO LLC WATER UTILITY G&A GENERAL CUSTOMERS 58.24 6,500.00GOODPOINTE TECHNOLOGY INC PAVEMENT MANAGEMENT G&A GENERAL PROFESSIONAL SERVICES 6,500.00 594.00GOPHER STATE ONE-CALL INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 594.00 499.21GRAINGER INC, WW FACILITIES MCTE G & A GENERAL SUPPLIES 87.84WATER UTILITY G&A GENERAL SUPPLIES 180.72PARK BUILDING MAINTENANCE BUILDING MTCE SERVICE 767.77 77.59GREAT LAKES HOME BUILDERS WATER UTILITY G&A GENERAL CUSTOMERS 77.59 34.91GROSSMAN, SHIRLEY WATER UTILITY G&A GENERAL CUSTOMERS City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 15 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 15Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 34.91 500.64GROUP HEALTH INC - WORKSITE EMPLOYEE FLEX SPEND G&A HEALTH INSURANCE 500.64 17.94GROUWS MICHAEL NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 17.94 1,198.00GYM WORKS INC OPERATIONS REPAIRS 1,198.00 624.46HAAG COMPANIES INC PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIES 624.46 3,154.98HALLFIN, STEVE ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTAT 3,154.98 286.00HAMILTON, MIKE BROOMBALL OTHER CONTRACTUAL SERVICES 286.00 82,053.10HAMMEL GREEN & ABRAHAMSON INC TECHNOLOGY REPLACEMENT OTHER CONTRACTUAL SERVICES 82,053.10 319.11HAMPTON, BOB OPERATIONS SEMINARS/CONFERENCES/PRESENTAT 319.11 67.58HANSON, ROBERT WATER UTILITY G&A GENERAL CUSTOMERS 67.58 3,147.74HAWKINS INC WATER UTILITY G&A OPERATIONAL SUPPLIES 3,147.74 5,162.00HEALTHPARTNERSOPERATIONSHEALTH & WELLNESS 5,162.00 205.12HEIL, HAROLD & JOANNE WATER UTILITY G&A GENERAL CUSTOMERS 205.12 3,000.00HELDT, TODD ESCROWS PMC ESCROW 3,000.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 16 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 16Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 160.97HELMBRECHT, JOSH WATER UTILITY G&A GENERAL CUSTOMERS 160.97 3,916.70HENNEPIN COUNTY ELECTIONS ADMINISTRATION G & A POSTAGE 3,863.75ADMINISTRATION G & A PRINTING & PUBLISHING 6,971.20ADMINISTRATION G & A EQUIPMENT MTCE SERVICE 14,751.65 125.00HENNEPIN COUNTY MEDICAL CENTER OPERATIONS TRAINING 125.00 80.50HENNEPIN COUNTY RESIDENT & REAL ESTATE ASSESSING G & A OTHER CONTRACTUAL SERVICES 80.50 2,728.00HENNEPIN COUNTY TREASURER GENERAL FUND G&A OTHER CONTRACTUAL SERVICES 102.00IT G & A COMPUTER SERVICES 1,000.00ASSESSING G & A OTHER CONTRACTUAL SERVICES 2,363.44POLICE G & A EQUIPMENT MTCE SERVICE 9,058.84POLICE G & A JAIL/DETENTION SERVICES 2,134.72OPERATIONSRADIO COMMUNICATIONS 97.002010D FIRE STAT DEBT SERV G&A OTHER CONTRACTUAL SERVICES 44.002017 GO DEBT SERV G&A OTHER CONTRACTUAL SERVICES 62.002014A GO DEBT SERV G&A OTHER CONTRACTUAL SERVICES 129.002016A GO DEBT SERV G&A OTHER CONTRACTUAL SERVICES 85.00PARK IMPROVEMENT G & A OTHER CONTRACTUAL SERVICES 185.00TECHNOLOGY REPLACEMENT OTHER CONTRACTUAL SERVICES 216.98PARK MAINTENANCE G & A GARBAGE/REFUSE SERVICE 18,205.98 18,181.80HENRICKSENMUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 18,181.80 5,175.00HIGHVIEW PLUMBING INC SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 5,175.00 113.34HILDESTAD, JODIE HUMAN RESOURCES MEETING EXPENSE 113.34 60.02HILLSTROM STEVEN WATER UTILITY G&A GENERAL CUSTOMERS 60.02 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 17 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 17Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 58.75HINZ, TODD POLICE G & A TRAVEL/MEETINGS 58.75 127.89HIRT CARL WATER UTILITY G&A GENERAL CUSTOMERS 127.89 238.80HOME DEPOT CREDIT SERVICES GENERAL FUND BALANCE SHEET INVENTORY 1,357.36FACILITIES MCTE G & A GENERAL SUPPLIES 74.98PATCHING-PERMANENT EQUIPMENT PARTS 59.84ROUTINE MAINTENANCE SMALL TOOLS 129.79ROUTINE MAINTENANCE EQUIPMENT PARTS 29.82ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIES 934.60WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 45.02PARK MAINTENANCE G & A GENERAL SUPPLIES 230.73PARK MAINTENANCE G & A EQUIPMENT PARTS 31.98TREE MAINTENANCE OTHER IMPROVEMENT SUPPLIES 96.87BEAUTIFICATION / FLOWERS OTHER IMPROVEMENT SUPPLIES 58.41BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALS 175.74REC CENTER BUILDING GENERAL SUPPLIES 3,463.94 99.98HOME DEPOT CREDIT SRVCS BRICK HOUSE (1324)OTHER IMPROVEMENT SUPPLIES 99.98 300.00HORIZON AFO SEMINARS AQUATIC PARK BUDGET TRAINING 300.00 996.54HRDLICHKA, CINDY NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 996.54 88,953.00HUFCORMUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 88,953.00 1,749.10I.U.O.E. LOCAL NO 49 EMPLOYEE FLEXIBLE SPENDING B/S UNION DUES 1,749.10 259.00IAFC MEMBERSHIP OPERATIONS SUBSCRIPTIONS/MEMBERSHIPS 259.00 189.00ICE SKATING INST INSTRUCTIONAL SKATING LESSONS SUBSCRIPTIONS/MEMBERSHIPS 189.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 18 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 18Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 457.50IDEAL SERVICE INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 457.50 2,474.00IDENTISYSTECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 2,474.00 875.32IMPACT PROVEN SOLUTIONS WATER UTILITY G&A POSTAGE 875.31SEWER UTILITY G&A POSTAGE 875.31SOLID WASTE G&A POSTAGE 875.31STORM WATER UTILITY G&A POSTAGE 3,501.25 58.16INDELCOROUTINE MAINTENANCE EQUIPMENT PARTS 58.16 135.85INGLIS VALERIE BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALS 135.85 2,292.57INTERSTATE POWER SYSTEMS INC GENERAL REPAIR EQUIPMENT MTCE SERVICE 2,292.57 819.64INVER GROVE FORD GENERAL FUND BALANCE SHEET INVENTORY 109.91GENERAL REPAIR EQUIPMENT MTCE SERVICE 929.55 50.00IPMA-HR MINNESOTA HUMAN RESOURCES SUBSCRIPTIONS/MEMBERSHIPS 50.00 260.00ISANATURAL RESOURCES G & A SUBSCRIPTIONS/MEMBERSHIPS 260.00 169.32I-STATE TRUCK CENTER GENERAL FUND BALANCE SHEET INVENTORY 169.32 525.00ITERIS INC PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPS 525.00 174.71IVERSON, MIKE WATER UTILITY G&A GENERAL CUSTOMERS 174.71 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 19 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 19Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 268.64J & F REDDY RENTS ADMINISTRATION G & A RENTAL EQUIPMENT 140.94PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIES 409.58 975.17J. H. LARSON CO.SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 975.17 2,600.00J. P. SCHMITZ CONSTRUCTION CO LLC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 2,600.00 217.50JACKIE ADELMANN PHOTOGRAPHY COMM & MARKETING G & A GENERAL PROFESSIONAL SERVICES 217.50 47.13JAKE THE PLUMBER LLC INSPECTIONS G & A PLUMBING 47.13 225.00JDA DESIGN ARCHITECTS MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 225.00 3,706.00JEFFERSON FIRE & SAFETY INC OPERATIONS OPERATIONAL SUPPLIES 3,706.00 226.62JERRY'S HARDWARE DAMAGE REPAIR OTHER IMPROVEMENT SUPPLIES 7.84PARK MAINTENANCE G & A GENERAL SUPPLIES 21.73PARK MAINTENANCE G & A OTHER IMPROVEMENT SUPPLIES 20.69PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES 6.74TREE MAINTENANCE GENERAL SUPPLIES 283.62 170.11JOHNSON, MATTHEW WATER UTILITY G&A GENERAL CUSTOMERS 170.11 83.01KAMENICKY GARY REFORESTATION FUND OTHER CONTRACTUAL SERVICES 83.01 503.08KELLER, JASMINE Z EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTS 503.08 2,014.00KENNEDY & GRAVEN ESCROWS ENCORE (BADER DEV/ASAP) 76.00ESCROWS5605 W 36TH (AMER LEGION SITE) 2,090.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 20 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 20Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 79.83KEYSTONEGENERAL FUND BALANCE SHEET INVENTORY 79.83 3,250.00KEYSTONE COMPENSATION GROUP LLC HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES 3,250.00 270.00KIDCREATE STUDIO ART OTHER CONTRACTUAL SERVICES 67.50LITTLE TOT PLAYTIME OTHER CONTRACTUAL SERVICES 337.50 109,199.68KIMLEY-HORN AND ASSOCIATES, INC STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 109,199.68 7,889.25KLEIN UNDERGROUND LLC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 1,097.00STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 8,986.25 4,400.00KLM ENGINEERING INC.WATER UTILITY G&A ENGINEERING SERVICES 4,400.00 77.22KOERING, STEVE OPERATIONS SEMINARS/CONFERENCES/PRESENTAT 77.22 200.00KOHL JEFFREY GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES 200.00 250.00KOMAR J GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES 250.00 1,500.00KRAUS- ANDERSON CONSTRUCTION CO.STORM WATER UTILITY BAL SHEET GENERAL 1,500.00 71.97LAKES GAS CO PARK MAINTENANCE G & A GENERAL SUPPLIES 71.97 26.56LANGUAGE LINE SERVICES INC POLICE G & A OTHER CONTRACTUAL SERVICES 26.56 18.60LANO EQUIPMENT INC GENERAL FUND BALANCE SHEET INVENTORY 18.60 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 21 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 21Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 159.86LARSON, JACQUELINE COMM & MARKETING G & A MILEAGE-PERSONAL CAR 159.86 2,793.00LAW ENFORCEMENT LABOR SERVICES INC EMPLOYEE FLEXIBLE SPENDING B/S UNION DUES 2,793.00 695.00LEAGUE OF MN CITIES ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTAT 695.00 382.68LEONARD, COLLEEN NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 382.68 284.30LIBERTY ENVELOPE COMM & MARKETING G & A OFFICE SUPPLIES 284.30 284.05LIBERTY TIRE SERVICES LLC VEHICLE MAINTENANCE G&A CLEANING/WASTE REMOVAL SERVICE 284.05 95.65LINAADMINISTRATION G & A LIFE INSURANCE 140.70ADMINISTRATION G & A LONG TERM DISABILITY 115.07HUMAN RESOURCES LIFE INSURANCE 163.18HUMAN RESOURCES LONG TERM DISABILITY 81.03COMM & MARKETING G & A LIFE INSURANCE 110.52COMM & MARKETING G & A LONG TERM DISABILITY 18.69COMMUNITY OUTREACH G & A LIFE INSURANCE 25.50COMMUNITY OUTREACH G & A LONG TERM DISABILITY 161.69IT G & A LIFE INSURANCE 222.30IT G & A LONG TERM DISABILITY 142.45ASSESSING G & A LIFE INSURANCE 194.58ASSESSING G & A LONG TERM DISABILITY 157.25FINANCE G & A LIFE INSURANCE 214.50FINANCE G & A LONG TERM DISABILITY 386.65COMM DEV G & A LIFE INSURANCE 509.92COMM DEV G & A LONG TERM DISABILITY 85.10FACILITIES MCTE G & A LIFE INSURANCE 115.80FACILITIES MCTE G & A LONG TERM DISABILITY 1,400.27POLICE G & A LIFE INSURANCE 1,914.84POLICE G & A LONG TERM DISABILITY 126.36COMMUNICATIONS/GV REIMBURSEABL LIFE INSURANCE 171.54COMMUNICATIONS/GV REIMBURSEABL LONG TERM DISABILITY City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 22 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 22Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 657.68OPERATIONSLIFE INSURANCE 899.80OPERATIONSLONG TERM DISABILITY 392.39INSPECTIONS G & A LIFE INSURANCE 585.90INSPECTIONS G & A LONG TERM DISABILITY 139.68PUBLIC WORKS G & A LIFE INSURANCE 162.36PUBLIC WORKS G & A LONG TERM DISABILITY 307.84ENGINEERING G & A LIFE INSURANCE 431.80ENGINEERING G & A LONG TERM DISABILITY 266.03PUBLIC WORKS OPS G & A LIFE INSURANCE 384.72PUBLIC WORKS OPS G & A LONG TERM DISABILITY 75.48CABLE TV G & A LIFE INSURANCE 91.42CABLE TV G & A LONG TERM DISABILITY 27.38HOUSING REHAB G & A LIFE INSURANCE 37.28HOUSING REHAB G & A LONG TERM DISABILITY 156.88WATER UTILITY G&A LIFE INSURANCE 201.36WATER UTILITY G&A LONG TERM DISABILITY 83.25SEWER UTILITY G&A LIFE INSURANCE 135.56SEWER UTILITY G&A LONG TERM DISABILITY 33.49SOLID WASTE G&A LIFE INSURANCE 45.58SOLID WASTE G&A LONG TERM DISABILITY 22.02ENVIRONMENT & SUSTAINABILITY LIFE INSURANCE 29.92ENVIRONMENT & SUSTAINABILITY LONG TERM DISABILITY 85.84STORM WATER UTILITY G&A LIFE INSURANCE 95.30STORM WATER UTILITY G&A LONG TERM DISABILITY 8,178.50EMPLOYEE FLEX SPEND G&A LIFE INSURANCE 171.13ORGANIZED REC G & A LIFE INSURANCE 240.34ORGANIZED REC G & A LONG TERM DISABILITY 200.91PARK MAINTENANCE G & A LIFE INSURANCE 251.52PARK MAINTENANCE G & A LONG TERM DISABILITY 27.75NATURAL RESOURCES G & A LIFE INSURANCE 37.92NATURAL RESOURCES G & A LONG TERM DISABILITY 86.21WESTWOOD G & A LIFE INSURANCE 104.36WESTWOOD G & A LONG TERM DISABILITY 145.04REC CTR DIV NON DPT BUDGET LIFE INSURANCE 197.44REC CENTER SALARIES LONG TERM DISABILITY 87.69VEHICLE MAINTENANCE G&A LIFE INSURANCE 119.70VEHICLE MAINTENANCE G&A LONG TERM DISABILITY 21,751.06 44.00LINN STAR TRANSFER INSPECTIONS G & A MSC REPAIR CHARGES 44.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 23 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 23Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 159.45LITIN PAPER, PACKAGING & CONVERTING WARMING HOUSES GENERAL SUPPLIES 159.45 59.75LOCKGUARD INC REC CENTER BUILDING GENERAL SUPPLIES 714.00REC CENTER BUILDING MAINTENANCE 83.50REC CENTER BUILDING BUILDING MTCE SERVICE 857.25 35,930.00LOGISIT G & A COMPUTER SERVICES 11,187.00POLICEPOLICE EQUIPMENT 9,872.10TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 56,989.10 722.61MACQUEEN EQUIP CO GENERAL FUND BALANCE SHEET INVENTORY 722.61 200.00MALONEY, ALLISSA GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES 200.00 1,330.14MANAGED SERVICES INC WATER UTILITY G&A BUILDING MTCE SERVICE 1,330.14 10,405.29MANSFIELD OIL COMPANY GENERAL FUND BALANCE SHEET INVENTORY 10,405.29 124.68MARS SUPPLY PUBLIC WORKS OPS G & A GENERAL SUPPLIES 124.68WATER UTILITY G&A GENERAL SUPPLIES 124.67PARK MAINTENANCE G & A GENERAL SUPPLIES 124.68VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 498.71 555.28MAVO SYSTEMS MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 555.28 28.07MCAULIFFE, KENNETH WATER UTILITY G&A GENERAL CUSTOMERS 28.07 45.34MCCORMICK, JOE WATER UTILITY G&A GENERAL CUSTOMERS 45.34 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 24 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 24Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 8.95MENARDSROUTINE MAINTENANCE EQUIPMENT PARTS 25.76WIRING REPAIR OTHER IMPROVEMENT SUPPLIES 9.99FABRICATIONOTHER IMPROVEMENT SUPPLIES 180.85WATER UTILITY G&A GENERAL SUPPLIES 752.45MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 42.48PARK MAINTENANCE G & A GENERAL SUPPLIES 79.78PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIES 104.92WESTWOOD G & A GENERAL SUPPLIES 1,205.18 219.40MENDEN, MICHAEL WATER UTILITY G&A GENERAL CUSTOMERS 219.40 958.00METRO VOLLEYBALL OFFICIALS ASSOC. VOLLEYBALL OTHER CONTRACTUAL SERVICES 958.00 27,061.65METROPOLITAN COUNCIL INSPECTIONS G & A DUE TO OTHER GOVTS 10,173.52REILLY BUDGET CLEANING/WASTE REMOVAL SERVICE 341,727.67OPERATIONSCLEANING/WASTE REMOVAL SERVICE 378,962.84 2,600.00MHSRC/RANGE POLICE G & A TRAINING 2,600.00 154.87MICRO CENTER TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 154.87 13,095.00MID AMERICA BUSINESS SYSTEMS TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 13,095.00 1,500.00MILL CREEK CONSTRUCTION STORM WATER UTILITY BAL SHEET GENERAL 1,500.00 397.80MINNEAPOLIS FINANCE DEPT PAWN FEES OTHER CONTRACTUAL SERVICES 397.80 477.34MINNESOTA CHILD SUPPORT PYT CTR EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTS 477.34 25.00MINNESOTA DEPT AGRICULTURE NATURAL RESOURCES G & A LANDSCAPING MATERIALS 25.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 25 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 25Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 21,616.00MINNESOTA DEPT HEALTH WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 21,616.00 495.00MINNESOTA STATE FIRE DEPARTMENT ASST OPERATIONS SUBSCRIPTIONS/MEMBERSHIPS 495.00 420.00MINUTEMAN PRESS COMM & MARKETING G & A OFFICE SUPPLIES 420.00 623.41M-K GRAPHICS FINANCE G & A OFFICE SUPPLIES 623.41 25.00MN BOARD OF ACCOUNTANCY FINANCE G & A SUBSCRIPTIONS/MEMBERSHIPS 25.00 60.61MN MAINTENANCE EQUIPMENT INC GENERAL FUND BALANCE SHEET INVENTORY 60.61 1.00MN PLUMBING & APPLIANCE INSPECTIONS G & A DUE TO OTHER GOVTS 55.00INSPECTIONS G & A PLUMBING 56.00 1,500.00MOORE VENTURES STORM WATER UTILITY BAL SHEET GENERAL 1,500.00 12,026.04MOTOROLAE-911 PROGRAM EQUIPMENT MTCE SERVICE 1,836.63OPERATIONSREPAIRS 13,862.67 864.00MRPABASKETBALLSUBSCRIPTIONS/MEMBERSHIPS 864.00 270.61MSC INDUSTRIAL SUPPLY CO.GENERAL FUND BALANCE SHEET INVENTORY 270.61 344.94MTI DISTRIBUTING CO GENERAL FUND BALANCE SHEET INVENTORY 344.94 6.26MUNDALE, PAT WATER UTILITY G&A GENERAL CUSTOMERS 6.26 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 26 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 26Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 272.00MVTL LABORATORIES REILLY BUDGET OTHER CONTRACTUAL SERVICES 272.00 111.81NAPA (GENUINE PARTS CO)GENERAL FUND BALANCE SHEET INVENTORY 16.99OPERATIONSOPERATIONAL SUPPLIES 12.99WATER UTILITY G&A EQUIPMENT PARTS 29.99GENERAL REPAIR SMALL TOOLS 171.78 379.40ND CHILD SUPPORT DIVISION EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTS 379.40 832.55NECHAS, NANCY WATER UTILITY G&A GENERAL CUSTOMERS 832.55 31.51NESS, BEN WATER UTILITY G&A GENERAL CUSTOMERS 31.51 200.00NOKOMIS SHOE SHOP FACILITIES MCTE G & A OPERATIONAL SUPPLIES 200.00 1,643.80NORTH AMERICAN SAFETY INC PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES 1,643.80 146.98NORTHERN SAFETY TECHNOLOGY INC GENERAL FUND BALANCE SHEET INVENTORY 146.98 361.13NORTHLAND MECHANICAL CONTRACTORS INC FACILITIES MCTE G & A BUILDING MTCE SERVICE 361.13 5,227.89NYSTROM PUBLISHING COMM & MARKETING G & A POSTAGE 17,720.16COMM & MARKETING G & A PRINTING & PUBLISHING 22,948.05 626.50OAK KNOLL ANIMAL HOSPITAL POLICE G & A OTHER CONTRACTUAL SERVICES 626.50 53.55OFFICE DEPOT ADMINISTRATION G & A OFFICE SUPPLIES 60.80HUMAN RESOURCES GENERAL SUPPLIES 237.61COMM & MARKETING G & A POSTAGE City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 27 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 27Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 260.32COMM & MARKETING G & A PRINTING & PUBLISHING 165.62ASSESSING G & A OFFICE SUPPLIES 284.58FINANCE G & A OFFICE SUPPLIES 91.65GENERAL INFORMATION OFFICE SUPPLIES 212.31POLICE G & A OFFICE SUPPLIES 97.86POLICE G & A OPERATIONAL SUPPLIES 514.12INSPECTIONS G & A GENERAL SUPPLIES 281.80PUBLIC WORKS G & A OFFICE SUPPLIES 105.65ENGINEERING G & A OFFICE SUPPLIES 18.39HOUSING REHAB G & A OFFICE SUPPLIES 5.87WATER UTILITY G&A OFFICE SUPPLIES 144.55ORGANIZED REC G & A GENERAL SUPPLIES 50.15ORGANIZED REC G & A CONCESSION SUPPLIES 131.79WESTWOOD G & A OFFICE SUPPLIES 2,716.62 737.24OFFICE TEAM HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES 2,769.00COMM & MARKETING G & A GENERAL PROFESSIONAL SERVICES 6,090.73INSPECTIONS G & A GENERAL PROFESSIONAL SERVICES 2,101.39PUBLIC WORKS G & A OTHER CONTRACTUAL SERVICES 11,698.36 195.00OLSEN CHAIN & CABLE CO INC STORM CLEAN UP GENERAL SUPPLIES 195.00 944.00ON SITE SANITATION COMM & MARKETING G & A GENERAL PROFESSIONAL SERVICES 172.25NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 2,427.90FIELD MAINT OTHER CONTRACTUAL SERVICES 103.50ICE RENTAL NON-TAXABLE OTHER CONTRACTUAL SERVICES 3,647.65 186.22OTTAWA PARTNERS LLC WATER UTILITY G&A GENERAL CUSTOMERS 186.22 173.75OXYGEN SERVICE COMPANY INC OPERATIONS OPERATIONAL SUPPLIES 173.75 3,502.50PADILLA CRT COMM & MARKETING G & A GENERAL PROFESSIONAL SERVICES 3,502.50 57.98PANNELL, LISA NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 28 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 28Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 57.98 91.43PARADAY, KAREN WATER UTILITY G&A GENERAL CUSTOMERS 91.43 41,328.72-PARK CONSTRUCTION CO STREET CAPITAL PROJ BAL SHEET RETAINED PERCENTAGE 826,574.34CONSTRUCTION MATERIAL OTHER CONTRACTUAL SERVICES 785,245.62 300.00PARKTACULARSPECIAL EVENTS OTHER CONTRACTUAL SERVICES 300.00 350.00PATRIOT 2000 INC WATER UTILITY G&A EQUIPMENT PARTS 350.00 59,900.00PAUL REVERE MASONIC CENTER LLC SPEC ASSMT CONSTRUCTION OTHER CONTRACTUAL SERVICES 59,900.00 85.00PAULING SYDNEY INSTRUCTIONAL SKATING LESSONS SUBSCRIPTIONS/MEMBERSHIPS 85.00 9,652.38-PETERSON COMPANIES INC STORM WATER UTILITY BAL SHEET RETAINED PERCENTAGE 193,047.62STORM WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDI 807.29MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 184,202.53 5.79PETTY CASH POLICE G & A POLICE EQUIPMENT 47.18POLICE G & A SEMINARS/CONFERENCES/PRESENTAT 52.97 57.15PETTY CASH - WWNC WESTWOOD G & A GENERAL SUPPLIES 7.52WESTWOOD G & A SMALL TOOLS 18.27HALLOWEEN PARTY GENERAL SUPPLIES 82.94 3,582.64PFM ASSET MANAGEMENT CITY POOLED INVESTMENTS BANK CHARGES/CREDIT CD FEES 3,582.64 30.31PHEIFER RYAN WATER UTILITY G&A GENERAL CUSTOMERS 30.31 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 29 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 29Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 185.00PHILIP'S TREE CARE INC BEAUTIFICATION / FLOWERS GENERAL SUPPLIES 185.00 275.09PHIMISTER, MEGHAN NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 275.09 20,875.00PINSKE EDGE MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 20,875.00 748.86POWERPLAN OIB TREE MAINTENANCE OTHER IMPROVEMENT SUPPLIES 748.86 52.64PRAIRIE ELECTRIC INSPECTIONS G & A ELECTRICAL 52.64 179.87PRECISE MRM LLC PUBLIC WORKS OPS G & A MACHINERY & AUTO EQUIPMENT 179.87WATER UTILITY G&A MACHINERY & AUTO EQUIPMENT 179.87SEWER UTILITY G&A MACHINERY & AUTO EQUIPMENT 179.87STORM WATER UTILITY G&A MACHINERY & AUTO EQUIPMENT 719.48 120.99PREMIUM WATERS INC OPERATIONS OPERATIONAL SUPPLIES 120.99 80.00PRINTERS SERVICE INC ARENA MAINTENANCE EQUIPMENT MTCE SERVICE 80.00 100.00PROGRESSIVE BUILDING SYSTEMS LTD MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 100.00 536.73PUBLIC EMPLOYEES RETIREMENT ASSN OPERATIONS PERA - POLICE & FIRE RELIEF 536.73 314.19PUMP & METER SERVICE VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 314.19 7,612.00QUALITY FLOW SYSTEMS INC SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 7,612.00 41.53QUICKSILVER EXPRESS COURIER VEHICLE MAINTENANCE G&A POSTAGE 41.53 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 30 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 30Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 525.00R & R SPECIALTIES ARENA MAINTENANCE EQUIPMENT PARTS 525.00 3,404.31RANDY'S ENVIORMENTAL SERVICES FACILITIES MCTE G & A GARBAGE/REFUSE SERVICE 1,667.72REC CENTER BUILDING GARBAGE/REFUSE SERVICE 5,072.03 73.96REGENCY BUSINESS SOLUTIONS POLICE G & A OFFICE SUPPLIES 73.96 5,325.00REGENTS OF THE UNIVERSITY OF MINNESOTA INSPECTIONS G & A TRAINING 5,325.00 39,800.00REHRIG PACIFIC CO SOLID WASTE COLLECTIONS OTHER 39,800.00 1,725.00RELATIONSHIPS MATTER NOW LLC GENERAL FUND G&A GENERAL PROFESSIONAL SERVICES 1,725.00 4,605.33RICOH USA INC IT G & A EQUIPMENT MTCE SERVICE 4,605.33 40.97RIGID HITCH INC GENERAL FUND BALANCE SHEET INVENTORY 40.97 72.41ROY, RYAN REFORESTATION FUND OTHER CONTRACTUAL SERVICES 72.41 6,945.00SABER CONSTRUCTION MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 6,945.00 32.15SACKMAN, MICHAEL WATER UTILITY G&A GENERAL CUSTOMERS 32.15 42.26SAM'S CLUB POLICE G & A MEETING EXPENSE 129.50NEIGHBORHOOD OUTREACH OPERATIONAL SUPPLIES 171.76 1,079.00SAVATREETREE MAINTENANCE CLEANING/WASTE REMOVAL SERVICE 3,096.00TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICE City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 31 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 31Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 4,175.00 72.55SCHMITT ERIC OPERATIONS TRAINING 72.55 300.00SCOTT COUNTY TREASURER POLICE G & A POLICE EQUIPMENT 300.00 5,000.00SCOTT NELSON COACHING INC OPERATIONS GENERAL PROFESSIONAL SERVICES 5,000.00 100.24SCOTT, CHRISTOPHER WATER UTILITY G&A GENERAL CUSTOMERS 100.24 1,320.00SEHSTREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 1,320.00 40.00SETS DESIGN INC.POLICE G & A OPERATIONAL SUPPLIES 40.00 75.00SHAH, JAGRUTI FACILITY ROOM RENTAL RENT REVENUE 75.00 130.42SHEDD, CARSON WATER UTILITY G&A GENERAL CUSTOMERS 130.42 60.00SHOLD STEVEN INSPECTIONS G & A LICENSES 60.00 14.25SHRED-IT USA MINNEAPOLIS ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICES 49.50IT G & A GENERAL PROFESSIONAL SERVICES 12.95FINANCE G & A GENERAL PROFESSIONAL SERVICES 71.23POLICE G & A OTHER CONTRACTUAL SERVICES 14.25INSPECTIONS G & A GENERAL PROFESSIONAL SERVICES 14.25WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 14.25ORGANIZED REC G & A GENERAL PROFESSIONAL SERVICES 190.68 1,606.00SIGNATURE MECHANICAL INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 374.00REC CENTER BUILDING BUILDING MTCE SERVICE 1,980.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 32 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 32Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 542.98SIMPLEXGRINNELL LP FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES 542.98 45.32SIR KNIGHT CLEANERS OPERATIONS REPAIRS 45.32 1,889.40SLP FF ASSOC IAFF LOCAL #993 EMPLOYEE FLEXIBLE SPENDING B/S UNION DUES 1,889.40 51.00SNELL, MARK SOFTBALL OTHER CONTRACTUAL SERVICES 51.00 10.71SNYDER, NATALIE WATER UTILITY G&A GENERAL CUSTOMERS 10.71 11.79SOTAK, KATHY WATER UTILITY G&A GENERAL CUSTOMERS 11.79 12,305.00SPACK CONSULTING ENGINEERING G & A GENERAL PROFESSIONAL SERVICES 12,305.00 3,435.58SPRINTIT G & A DATACOMMUNICATIONS 83.08CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT 3,518.66 78,992.49ST LOUIS PARK CONV & VISITORS BUREAU CONVENTION & VISITORS BUREAU COST REIMBURSEMENT-CVB 78,992.49 225.00ST LOUIS PARK SUNRISE ROTARY COMM DEV PLANNING G & A SUBSCRIPTIONS/MEMBERSHIPS 225.00 165.00ST PAUL CITY OF POLICE G & A TRAINING 165.00 37.90STAR TRIBUNE SOLID WASTE G&A SUBSCRIPTIONS/MEMBERSHIPS 37.90 68.00STEPGENERAL FUND BALANCE SHEET CLEARING ACCOUNT 68.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 33 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 33Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 469.00STEVENS ENGINEERS INC PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES 469.00 147.74STONEBROOKE EQUIPMENT INC GENERAL FUND BALANCE SHEET INVENTORY 147.74 2,122.92STREICHER'S POLICE G & A POLICE EQUIPMENT 2,122.92 15,752.79SUMMIT ENVIROSOLUTIONS INC REILLY BUDGET GENERAL PROFESSIONAL SERVICES 15,752.79 18,868.85SUNDE LAND SURVEYING LLC PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES 18,868.85 192.55SWITZER, DONAVON WATER UTILITY G&A GENERAL CUSTOMERS 192.55 202.62TCF BANK WATER UTILITY G&A GENERAL CUSTOMERS 202.62 225.00TEA2MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 225.00 272.19TELELANGUAGE INC ADMINISTRATION G & A OTHER CONTRACTUAL SERVICES 272.19 186.19TENNANT SALES AND SERVICE CO.REC CENTER BUILDING EQUIPMENT MTCE SERVICE 186.19 26.66TERMINAL SUPPLY CO GENERAL REPAIR GENERAL SUPPLIES 26.66 2,205.00THE FIRST IMPRESSION GROUP COMM & MARKETING G & A PRINTING & PUBLISHING 260.00POLICE G & A OTHER CONTRACTUAL SERVICES 2,465.00 4,553.00THE JOHN ROBERTS COMPANY COMM & MARKETING G & A PRINTING & PUBLISHING 1,765.00WATER UTILITY G&A POSTAGE 6,318.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 34 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 34Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 347.32THE MITOGRAPHERS INC INSPECTIONS G & A GENERAL SUPPLIES 347.32 499.69THE MPX GROUP COMM & MARKETING G & A PRINTING & PUBLISHING 499.69 302.14THE SHERWIN-WILLIAMS CO MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 302.14 156.00THE SIGN PRODUCERS FACILITIES MCTE G & A GENERAL SUPPLIES 156.00 552.82THOMSON REUTERS WEST PAYMENT CENTER POLICE G & A OTHER CONTRACTUAL SERVICES 552.82 1,065.00THYSSENKRUPP ELEVATOR REC CENTER BUILDING OTHER CONTRACTUAL SERVICES 1,065.00 1,229.38TIMESAVER OFF SITE SECRETARIAL ADMINISTRATION G & A OTHER CONTRACTUAL SERVICES 1,229.38 199.62TITLESMART INC WATER UTILITY G&A GENERAL CUSTOMERS 199.62 280.22TKDAWATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 280.22 1,095.00TOWN & COUNTRY FENCE INC RECREATION OUTDOOR CENTER OTHER 1,095.00 4,710.00TRAFFIC CONTROL CORP SYSTEM REPAIR OTHER CONTRACTUAL SERVICES 4,710.00 6,369.71TREE TRUST REFORESTATION CLEANING/WASTE REMOVAL SERVICE 6,369.71 275.00TRI STATE BOBCAT GENERAL FUND BALANCE SHEET INVENTORY 275.00 7,050.00TRUE BUILDING MAINTENANCE LLC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 7,050.00 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 35 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 35Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 32,109.60TRUNORTH SOLAR GENERAL FUND G&A GENERAL PROFESSIONAL SERVICES 32,109.60 500.00TUCKER, DARRELL ESCROWS PMC ESCROW 500.00 142.86TWIN CITY SAW CO GENERAL FUND BALANCE SHEET INVENTORY 142.86 1,644.00UHL CO INC UNINSURED LOSS G&A UNINSURED LOSS 272.00PARK BUILDING MAINTENANCE OTHER IMPROVEMENT SUPPLIES 1,916.00 82.21ULINEWATER UTILITY G&A OPERATIONAL SUPPLIES 82.21 106.00UNITED WAY OF MINNEAPOLIS AREA EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAY 106.00 365.00UNIVERSITY OF MINNESOTA ENGINEERING G & A SEMINARS/CONFERENCES/PRESENTAT 365.00 2,500.00USAQUATICSPARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 2,500.00 25.15VAUGHAN, JIM NATURAL RESOURCES G & A MILEAGE-PERSONAL CAR 25.15 50.04VERIZON WIRELESS SEWER UTILITY G&A TELEPHONE 9,951.46CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT 70.36CELLPHONES, IPADS, ETC.TELEPHONE 10,071.86 136.64VIKING ELECTRIC SUPPLY PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIES 110.88SKATING RINK MAINTENANCE OTHER IMPROVEMENT SUPPLIES 247.52 209.58VISACOMM & MARKETING G & A PRINTING & PUBLISHING 209.58 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 36 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 36Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 206.51VOELKER, STACY M ORGANIZED REC G & A MILEAGE-PERSONAL CAR 206.51 9.43WAGNER, DAVID WATER UTILITY G&A GENERAL CUSTOMERS 9.43 60.00WARNING LITES OF MN INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 60.00 2,303.18WASTE MANAGEMENT OF WI-MN SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES 2,303.18 1,581.66WATER CONSERVATION SERVICE INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 1,581.66 327.63WATERMARK TITLE AGENCY WATER UTILITY G&A GENERAL CUSTOMERS 327.63 870.00WEBBER RECREATIONAL DESIGN UNINSURED LOSS G&A UNINSURED LOSS 870.00 290.51WEST, JASON ORGANIZED REC G & A MILEAGE-PERSONAL CAR 290.51 5.25WILCOX, LUCAS WATER UTILITY G&A GENERAL CUSTOMERS 5.25 626.04WINSUPPLY OF EDEN PRAIRIE SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIES 626.04 24.21WITMER PUBLIC SAFETY GROUP INC OPERATIONS PROTECTIVE CLOTHING 24.21 104.00WOODLAND STOVES INSPECTIONS G & A BUILDING 104.00 250.00WRAP CITY GRAPHICS REC CENTER BUILDING OPERATIONAL SUPPLIES 250.00 3,038.75WSB ASSOC INC ENGINEERING G & A GENERAL PROFESSIONAL SERVICES 169,131.75STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 37 12/22/2017CITY OF ST LOUIS PARK 11:31:18R55CKS2 LOGIS400V 37Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 12/22/201711/25/2017 - Amount ObjectVendorBU Description 172,170.50 143.37WYATT, LISA NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 143.37 50.45WYMAN, JEFFERY WATER UTILITY G&A GENERAL CUSTOMERS 50.45 14,676.05XCEL ENERGY FACILITIES MCTE G & A ELECTRIC SERVICE 23.76OPERATIONSEMERGENCY PREPAREDNESS 323.27PUBLIC WORKS OPS G & A ELECTRIC SERVICE 118.00CONSTRUCTION MATERIAL OTHER CONTRACTUAL SERVICES 22,967.39WATER UTILITY G&A ELECTRIC SERVICE 2,082.06REILLY BUDGET ELECTRIC SERVICE 1,557.74STORM WATER UTILITY G&A ELECTRIC SERVICE 4,603.48PARK MAINTENANCE G & A ELECTRIC SERVICE 64.39BRICK HOUSE (1324)ELECTRIC SERVICE 106.07WW RENTAL HOUSE (1322)ELECTRIC SERVICE 495.57WESTWOOD G & A ELECTRIC SERVICE 19,905.43REC CENTER BUILDING ELECTRIC SERVICE 66,923.21 24.38YALE MECHANICAL INSPECTIONS G & A MECHANICAL 24.38 493.00YTS COMPANIES LLC CONSTRUCTION MATERIAL OTHER CONTRACTUAL SERVICES 3,252.00TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICE 1,860.00TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICE 5,605.00 132.25ZEE MEDICAL SERVICE REC CENTER BUILDING GENERAL SUPPLIES 132.25 100.00ZIEBART OF MINNESOTA INC VEHICLE MAINTENANCE G&A EQUIPMENT MTCE SERVICE 100.00 284.50ZIEGLER INC GENERAL FUND BALANCE SHEET INVENTORY 284.50 Report Totals 4,624,148.40 City Council Meeting of January 2, 2018 (Item No. 4a) Title: Approval of City Disbursements Page 38 Meeting: City Council Meeting Date: January 2, 2018 EXECUTIVE SUMMARY TITLE: Designating 2018 Official Newspaper RECOMMENDED ACTION: Motion to Adopt Resolution designating the St. Louis Park Sun- Sailor as the City’s Official Newspaper for 2018. POLICY CONSIDERATION: Does Council wish to continue designation of the St. Louis Park Sun-Sailor as the City’s Official Newspaper for calendar year 2018? SUMMARY: MS 331A.02 and Charter Section 3.07 require that a legal newspaper of general circulation be designated for publication of the city’s official proceedings and notices and such other matters and measures as are required by law and City Charter. Sun Sailor has become the primary source of community news in the suburbs. The St. Louis Park Sun Sailor converted to a free by request subscription-by-mail model in May, 2017. As of December 21, 2017, a total of 4,920 St. Louis Park residents had chosen this option. Information on how to subscribe and access the newspaper is available on their website. Copies of the St. Louis Park Sun Sailor are available for pickup free of charge at St. Louis Park City Hall, the Rec Center, the library and at other locations throughout the city. The St. Louis Park Sun Sailor provides a 10% discount off rate card for display ads placed in the publication by the city. BASIS OF RECOMMENDATION: 1.The paper is easily accessible via the internet, thereby providing citywide coverage of legal notices and other city government issues to residents. 2.The paper has served well as the official newspaper for many years. 3. The paper has expressed a desire to continue to provide this service. 4. All legal notices are posted on Sun-Sailor’s website at no additional charge. 5. Notarized affidavits of each publication are provided at no additional charge. Additionally, the city attorney has provided the opinion that the St. Louis Park Sun Sailor continues to meet the requirements to be designated as the official newspaper of the city. FINANCIAL OR BUDGET CONSIDERATION: St. Louis Park Sun Sailor has proposed an increase in rates for the coming year of 1.27% for the first publication and 7.6% for the second and subsequent publications. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Letter from Sun Media Prepared by: Kay Midura, Assistant – City Clerk’s Office Approved by: Nancy Deno , Deputy City Manager Consent Agenda Item: 4b City Council Meeting of January 2, 2018 (Item No. 4b) Page 2 Title: Designating 2018 Official Newspaper RESOLUTION NO. 18 -____ RESOLUTION DESIGNATING THE ST. LOUIS PARK SUN-SAILOR AS THE OFFICIAL NEWSPAPER FOR CALENDAR YEAR 2018 WHEREAS, MS 331A.02 and Charter Section 3.07 require that a legal newspaper of general circulation be designated for publication of the city’s official proceedings and notices and such other matters and measures as are required by law and City Charter; and WHEREAS, the St. Louis Park Sun Sailor is a duly qualified medium of legal publication; NOW THEREFORE BE IT RESOLVED that the St. Louis Park City Council hereby designates the St. Louis Park Sun-Sailor as the City’s Official Newspaper for calendar year 2018. Reviewed for Administration: Adopted by the City Council January 2, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of January 2, 2018 (Item No. 4) Title: Designating 2018 Official NewspaperPage 3 Meeting: City Council Meeting Date: January 2, 2018 Consent Agenda Item: 4c EXECUTIVE SUMMARY TITLE: Declaring 2018 City Council Meeting Dates RECOMMENDED ACTION: Motion to Adopt Resolution declaring 2018 City Council meeting dates. POLICY CONSIDERATION: The St. Louis Park City Council Rules and Procedures require Council to set and approve meeting dates each year. SUMMARY: The City Council's policy is not to meet on New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Christmas Day, Rosh Hashanah, Yom Kippur, and Passover. For New Year's Day, Christmas Day, and Yom Kippur, this includes the evening before the holiday. For Rosh Hashanah and Passover, this includes the evening before the holiday and the first and second evenings of the holiday. Regular meetings will be held on the first and third Mondays of each month at 7:30 p.m. A schedule of all regular meetings and recognized holidays will be kept on file at City Hall. Regular meetings can be cancelled or rescheduled at any time, provided Council meets at least once per month. Current policy states that when the meeting date falls on a holiday, the meeting will be scheduled on the next succeeding day that is not a holiday, unless another day has been designated in advance. If the Tuesday is also a holiday, the meeting is moved to the same hour on the next succeeding Monday that is not a holiday. Council also has the discretion to move the meeting to the Wednesday following the first two evenings of each holiday observance if deemed necessary. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Debbie Fischer, Administrative Services Office Assistant Approved by: Nancy Deno, Deputy City Manager City Council Meeting of January 2, 2018 (Item No. 4c) Page 2 Title: Declaring 2018 City Council Meeting Dates RESOLUTION NO. 18-____ RESOLUTION DECLARING 2018 CITY COUNCIL MEETING DATES WHEREAS, the City Council Rules and Procedures require Council to annually declare its public meetings for the year, and WHEREAS, the City Council takes holidays into consideration when declaring public meetings and has chosen to not meet on New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Christmas Day, Rosh Hashanah, Yom Kippur, and Passover of each year. For New Year’s Day, Christmas Day and Yom Kippur, this includes the evening before the holiday. For Rosh Hashanah and Passover, this includes the evening before the holiday and the first and second evenings of the holiday, and WHEREAS, regular meetings will be held on the first and third Mondays of each month at 7:30 p.m. If the meeting date falls on a holiday, the meeting will be scheduled on the next succeeding day that is not a holiday, unless another day has been designated in advance. Regular meetings can be cancelled or rescheduled at any time, provided Council meets at least once per month, and WHEREAS, the City Council recognizes that not all religious holidays are included in this resolution and the Council makes it known that reasonable accommodation will be made for religious reasons when notified by an applicant or a member of the public, NOW, THEREFORE BE IT RESOLVED that the City Council of St. Louis Park has reviewed Exhibit A and declares those dates to be the public meeting dates of the City Council. Reviewed for Administration: Adopted by the City Council January 2, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of January 2, 2018 (Item No. 4c) Page 3 Title: Declaring 2018 City Council Meeting Dates Exhibit A 2018 City Council Meeting Dates Jan. 2 Regular Meeting – Tuesday (Monday – New Year’s Day) July 2 Regular Meeting Jan. 8 Study Session July 9 Study Session Jan. 16 Regular Meeting - Tuesday (Monday - Martin Luther King Jr. Day) July 16 Regular Meeting Jan. 22 Study Session July 23 Study Session Feb. 5 Regular Meeting Aug. 6 Regular Meeting Feb. 12 Study Session Aug. 13 Study Session Feb. 20 Regular Meeting - Tuesday (Monday - President’s Day) Aug. 20 Regular Meeting Feb. 26 Study Session Aug. 27 Study Session Mar. 5 Regular Meeting Sept. 4 Regular Meeting - Tuesday (Monday-Labor Day) Mar. 12 Study Session Sept. 10 No Meeting – Rosh Hashanah Mar. 19 Regular Meeting Sept. 17 Regular Meeting Mar. 26 Study Session Sept. 24 Study Session Apr. 2 Regular Meeting Oct. 1 Regular Meeting Apr. 9 Study Session Oct. 8 Study Session Apr. 16 Regular Meeting Oct. 15 Regular Meeting Apr. 23 Study Session Oct. 22 Study Session May 7 Regular Meeting Nov. 5 Regular Meeting May 14 Study Session Nov. 12 Study Session May 21 Regular Meeting Nov. 19 Regular Meeting May 29 Study Session – Tuesday (Monday – Memorial Day) Nov. 26 Study Session June 4 Regular Meeting Dec. 3 Regular Meeting June 11 Study Session Dec. 10 Study Session June 18 Regular Meeting Dec. 17 Regular Meeting June 25 Study Session Dec. 24 Study Session Meeting: City Council Meeting Date: January 2, 2018 Consent Agenda Item: 4d EXECUTIVE SUMMARY TITLE: Designating Councilmembers to the Office of Mayor Pro Tem for 2018 RECOMMENDED ACTION: Motion to Adopt Resolution appointing the following Councilmembers to the Office of Mayor Pro Tem for the year 2018: Councilmember Term of Appointment Anne Mavity January – April 2018 Steve Hallfin May – August 2018 Tim Brausen September – December 2018 POLICY CONSIDERATION: This action is consistent with City Council policy. SUMMARY: Minnesota State Statute section 412.121 states that at the first meeting held each year the Council shall appoint the Councilmembers who will serve as Mayor Pro Tem to perform the duties of the Mayor during disability or absence, or, in the case of a vacancy in the office of mayor, until a successor has been appointed or elected. In 2014 the Council approved amendments to “Council Rules and Procedures” relating to appointment of the Mayor Pro Tem. Resolution No. 14-034 states, “Councilmembers appointed as Mayor Pro Tem will serve a four month term beginning in January of each year, with the appointments made on a rotating basis based upon seniority. For Councilmembers elected at the same time, seniority is based on alphabetical order of last name. All Councilmembers willing to serve as Mayor Pro Tem shall be appointed to a term before the rotation starts again with the most senior member. In the absence of the Mayor and Mayor Pro Tem, the most senior available Councilmember will serve as Acting Mayor Pro Tem”. Projected Mayor Pro Tem Rotation Councilmember Office Date of Office Rotation 1 Anne Mavity Ward Two 1-4-2010 Jan. – April 2018 2 Steve Hallfin At Large A 1-3-2012 May – Aug. 2018 3 Tim Brausen Ward Four 1-6-2014 Sept. – Dec. 2018 4 Thom Miller At Large B 1-4-2016 Jan. – April 2019 5 Rachel Harris Ward Three 1-2-2018 May – Aug. 2019 6 Margaret Rog Ward One 1-2-2018 Sept. – Dec. 2019 FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Melissa Kennedy, City Clerk Approved by: Nancy Deno, Deputy City Manager City Council Meeting of January 2, 2018 (Item No. 4d) Page 2 Title: Designating Councilmembers to the Office of Mayor Pro Tem for 2018 RESOLUTION NO. 18-_____ RESOLUTION APPOINTING COUNCILMEMBERS TO THE OFFICE OF MAYOR PRO TEM FOR THE YEAR 2018 WHEREAS, Minnesota State Statute Section 412.121 requires cities to choose each year an acting Mayor from the Council members; and WHEREAS, St. Louis Park Home Rule Charter Section 2.06 states the Acting Mayor (Mayor Pro Tem) shall perform the duties of Mayor in case of the Mayor’s disability, absence from the City, or in case of vacancy in the office of Mayor until a successor is appointed and qualified; and WHEREAS, Councilmembers appointed as Mayor Pro Tem serve a four month term beginning in January of each year, with the appointments made on a rotating basis based upon seniority, or for Councilmembers elected at the same time, seniority is based on alphabetical order of last name; and WHEREAS, in the absence of the Mayor and Mayor Pro Tem, the most senior available Councilmember will serve as Acting Mayor Pro Tem, and in the event that a Councilmember is unable to or chooses not to complete his or her term as Mayor Pro Tem, the next Council member in the rotation will complete the term and continue to serve his or her term as scheduled; and WHEREAS, the Council has carefully reviewed the qualifications of all Council members and has considered the desires of the residents and the welfare of the City as a whole, NOW THEREFORE BE IT RESOLVED by the St. Louis Park City Council that the following Councilmembers are hereby appointed to the position of Mayor Pro Tem of the City of St. Louis Park and shall serve in that capacity until duly-elected successors are appointed by the City Council: Councilmember Term of Appointment Anne Mavity January – April 2018 Steve Hallfin May – August 2018 Tim Brausen September – December 2018 Reviewed for Administration: Adopted by the City Council January 2, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: January 2, 2018 Consent Agenda Item: 4e EXECUTIVE SUMMARY TITLE: Resolutions Approving Agreements with City of Edina & Hennepin County for France Ave. Sidewalk Project RECOMMENDED ACTION: Motion to Adopt Resolutions authorizing entering into a Joint Powers Agreement with Edina, and a Cooperative Agreement with Hennepin County for the France Avenue Sidewalk (between 39th Street and 42nd Street) Project No. 4018-2000. POLICY CONSIDERATION: Does the City Council wish to continue to implement the Connect the Park plan? SUMMARY: Connect the Park is the city’s 10-year Capital Improvement Plan (CIP) to add sidewalks, trails, and bikeways throughout the community. The sidewalk segment on the west side of France Avenue from 39th Street to the city border was identified to be constructed in 2018. The project engineering will be completed by the City of Edina. In order to proceed with having Edina take the lead on this project, we have negotiated a Joint Powers Agreement. The Joint Powers Agreement between the City of St. Louis Park and the City of Edina states that the City of Edina will be the contracting agency for the project. Each city will be responsible for the costs of the project within its corporate boundary. The estimate for the overall project is approximately $361,000. St. Louis Park’s cost share is estimated to be $121,000. The City of Edina applied for a cost participation solicitation with Hennepin County. Hennepin County has agreed to contribute a lump sum of $75,600 for the new sidewalk. The money will be distributed proportionally to the City of St. Louis Park and the City of Edina by the amount of sidewalk constructed in their respective corporate boundaries. This amounts to a third (1/3) of the money going to St. Louis Park and two thirds (2/3) to Edina. The attached Joint Powers Agreement has been reviewed by the City attorney. FINANCIAL OR BUDGET CONSIDERATION: This project is included in the City’s CIP for 2018. The project will be paid for using General Obligation Bonds. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Resolution for Joint Powers Agreement Resolution for Cooperative Agreement Edina Resolution Joint Powers Agreement Cooperative Agreement Location Map Prepared by: Ben Manibog Jr, Transportation Engineer Reviewed by: Jack Sullivan, Senior Engineering Project Manager; Debra Heiser, Engineering Director Approved by: Nancy Deno, Deputy City Manager City Council Meeting of January 2, 2018 (Item No. 4e) Page 2 Title: Resolutions Approving Agreements with City of Edina & Hennepin County for France Ave. Sidewalk Project RESOLUTION NO. 18-___ RESOLUTION APPROVING JOINT POWERS AGREEMENT WITH THE CITY OF EDINA FOR CITY PROJECT 4018-2000 WHEREAS, The City of St. Louis Park and City of Edina are working jointly to construct a sidewalk on the west side of County State Aid Highway (CSAH) No. 17 (France Avenue South) from West 39th Street to West 42nd Street, and; WHEREAS, the west side of France Avenue is identified as a candidate for a sidewalk, and; WHEREAS, it is recommended that the City of Edina and the City of St. Louis Park enter into an agreement for the construction of a sidewalk on the west side of France Avenue from 39th Street in St. Louis Park to 42nd Street in Edina, and; WHEREAS, the City of Edina shall be responsible for developing plans and specifications for the project approved by Hennepin County and the City of St. Louis Park, and; WHEREAS, the City of Edina shall be responsible for construction administration of the project and have adequate personnel available to perform the construction staking, testing, inspection, and development of as-built plans required on the project, and; WHEREAS, the City Council of the City of St. Louis Park deems it proper and in the public interest to enter into an agreement with the City of Edina to complete the work included in City Project 4018-2000. NOW THEREFORE BE IT RESOLVED, the Mayor and the City Manager are hereby authorized and directed for and on behalf of the City to execute and enter into an agreement with the City of Edina for City Project 4018-2000. Reviewed for Administration: Adopted by the City Council January 2, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of January 2, 2018 (Item No. 4e) Page 3 Title: Resolutions Approving Agreements with City of Edina & Hennepin County for France Ave. Sidewalk Project RESOLUTION NO. 18-___ RESOLUTION APPROVING COOPERATIVE AGREEMENT WITH HENNEPIN COUNTY FOR CITY PROJECT 4018-2000 WHEREAS, the City of St. Louis Park and the City of Edina are proposing to construct a new sidewalk along the west side of County State Highway (CSAH) No. 17 (France Avenue South) from West 39th Street to West 42nd Street; and WHEREAS, the above described sidewalk project lies within the corporate limits of the City of St. Louis Park and the City of Edina; and WHEREAS, Hennepin County has agreed to contribute a lump sum of $75,600 for the sidewalk construction; and WHEREAS, the City of Edina shall be responsible for developing plans and specifications for the project approved by Hennepin County and the City of St. Louis Park, and; WHEREAS, the City of Edina shall be responsible for construction administration of the project and have adequate personnel available to perform the construction staking, testing, inspection, and development of as-built plans required on the project, and; WHEREAS, it is recommended that the City of Edina and the City of St. Louis Park enter into an cooperative agreement with Hennepin County for the construction of a sidewalk on the west side of France Avenue from 39th Street in St. Louis Park to 42nd Street in Edina, and; WHEREAS, the City Council of the City of St. Louis Park deems it proper and in the public interest to enter into a cooperative agreement with Hennepin County to complete the work included in City Project 4018-2000. NOW THEREFORE BE IT RESOLVED, the Mayor and the City Manager are hereby authorized and directed for and on behalf of the City to execute and enter into a cooperative agreement with Hennepin County for City Project 4018-2000. Reviewed for Administration: Adopted by the City Council January 2, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk RESOLUTION NO. 2017-122 Approving City of Edina and Hennepin County France Avenue Sidewall< Improvements Cooperative Agreement WHEREAS,the City of Edina and City of St. Louis Park are working jointly to construct a missing segment of sidewalk on the west side of County State Aid Highway No. (CSAH) 17 (France Avenue) from West 42"d Street to West 39 th Street in 2018; and WHEREAS, Hennepin County has agreed to contribute a lump sum of $75,600.00 for the new sidewalk; and WHEREAS,the City of Edina shall be responsible for developing plans and specifications for the project approved by the County and the City of St. Louis Park; and WHEREAS,the City of Edina shall be responsible for construction administration of the project and have adequate personnel available to perform the construction staking, testing, inspection and development of as-built plans required on the project; and NOW THEREFORE, BE IT RESOLVED,Mayor James B. Hovland and City Manager Scott H. Neal, are hereby authorized and directed for and on behalf of the City t execute and enter into a cooperative agreement with Hennepin County for France Avenue Sidewalk Im ovements, a copy of which said agreement was before the City Council and which is made a part hereof b r Adopted this 8th day of November, 2017. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby cer�ify th�t the attached• , •. ,.. I and foregoing Resolution was duly adopted by the Edina City Council at its Regular, M�eting qf"Nl_ovember 8, 2017, and as recorded in the Minutes of said Regular Meeting.·;\ ._\ \ \ / \ \ . \ WITNESS my hand and seal of said City this __<2__ft day of \ \}P�i) ,: • • • ·; ' f ENGINEERING DEPARTMENT 7450 Metro Boulevard• Edina, Minnesota 55439 www.EdinaMN.gov • 952-826-0371 • Fax 952-826-0392 City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 4 130582v02 RNK:r03/13/2007 1 JOINT POWERS AGREEMENT BETWEEN THE CITY OF EDINA AND THE CITY OF ST. LOUIS PARK FOR THE FRANCE AVENUE SIDEWALK PROJECT THIS AGREEMENT is entered into between the CITY OF EDINA, a Minnesota municipal corporation (hereinafter referred to as "Edina") and the CITY OF ST. LOUIS PARK, a Minnesota municipal corporation (hereinafter referred to as "St. Louis Park"), with the parties collectively hereinafter referred to as the "Cities". WHEREAS, the Cities desire to implement the design and construction of a new sidewalk along the west side of County State Highway No. 17 (CSAH) 17 (France Avenue South) from West 42nd Street to West 39th Street, hereinafter referred to as the “Project”; and WHEREAS, the corporate limit between the two Cities is at the centerline of West 40th Street; and WHEREAS, Minn. Stat. § 471.59 authorizes two or more governmental units to enter into agreements to jointly or cooperatively exercise any power common to the contracting parties or any similar power; and NOW, THEREFORE, in consideration of their mutual covenants the parties agree as follows: 1. PLANS AND SPECIFICATIONS. Edina will prepare plans and specifications for the Project consistent with Municipal State Aid and the Cities design standards. 2. BIDDING. Edina will advertise for bids for the construction of the Project in accordance with Minnesota Law and will provide St. Louis Park with an analysis of the bids received. Edina must obtain St. Louis Park’s concurrence with the award of the bid to a contractor. 3. CONTRACT AWARD. Edina shall prepare contract documents and enter into a contract with the approved bidder. 4. COST ALLOCATION. Relevant construction costs shall be paid per the following, adjusted per final contract costs. The Cities shall be responsible for all sidewalk reconstruction costs within their corporate limits. Items include, but are not limited to; removals, aggregate base materials, bituminous pavement, concrete pavement, City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 5 130582v02 RNK:r03/13/2007 2 concrete curb and gutter, concrete aprons, concrete sidewalks, landscaping and boulevard restoration. Project costs are: testing and construction costs. Testing costs shall be split according to the final construction cost split between the Cities. Project costs do not include costs associated with the parties’ employees. 5. OWNERSHIP. Each party shall own the portion of the Project located within its corporate boundaries. 6. PAYMENT. Edina will act as the paying agent for all payments to the Contractor. Payments will be made as the Project work progresses and when certified by Edina Engineer. Edina, in turn, will bill St. Louis Park for the project costs. Upon presentation of an itemized claim by one agency to the other, the receiving agency shall reimburse the invoicing agency for its share of the costs incurred under this agreement within 30 days from the presentation of the claim. If any portion of an itemized claim is questioned by the receiving agency, the remainder of the claim shall be promptly paid, and accompanied by a written explanation of the amounts in question. Payment of any amounts in dispute will be made following good faith negotiation and documentation of actual costs incurred in carrying out the work. 7. CHANGE ORDERS AND SUPPLEMENTAL AGREEMENTS. Any change orders or supplemental agreements that affect the project cost payable by St. Louis Park and changes to the plans must be approved by St. Louis Park prior to execution of work. 8. RULES AND REGULATIONS. Edina shall abide by Minnesota Department of Transportation standard specifications, rules and contract administration procedures. 9. INDEMNIFICATION. Edina agrees to defend, indemnify, and hold harmless St. Louis Park against any and all claims, liability, loss, damage, or expense arising under the provisions of this Agreement and caused by or resulting from negligent acts or omissions of Edina and/or those of Edina employees or agents. St. Louis Park agrees to defend, indemnify, and hold harmless Edina against any and all claims, liability, loss, damage, or expense arising under the provisions of this Agreement for which St. Louis Park is responsible, including future operation and maintenance of facilities owned by St. Louis Park and caused by or resulting from negligent acts or omissions of St. Louis Park and/or those of St. Louis Park’s employees or agents. All parties to this agreement recognize that liability for any claims arising under this agreement are subject to the provisions of the Minnesota Municipal Tort Claims Law; Minnesota Statutes, Chapter 466. In the event of any claims or actions filed against either party, nothing in this agreement shall be construed to allow a claimant to obtain separate judgments or separate liability caps from the individual parties. City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk ProjectPage 6 130582v02 RNK:r03/13/2007 3 10. WAIVER. An y and all persons engaged in the work to be performed by Edina shall not be considered employees of St. Louis Park for any purpose, including Worker’s Compensation, or any and all claims that may or might arise out of said employment context on behalf of said employees while so engaged. Any and all claims made by any third party as a consequence of any act or omission on the part of said Edina employees while so engaged on any of the work contemplated herein shall not be the obligation or responsibility of St. Louis Park. The opposite situation shall also apply: Edina shall not be responsible under the Worker’s Compensation Act for any employees of St. Louis Park. 11. AUDITS. Pursuant to Minnesota Statutes § 16C.05, Subd. 5, any books, records, documents, and accounting procedures and practices of Edina and St. Louis Park relevant to the Agreement are subject to examination by Edina, St. Louis Park, and either the Legislative Auditor or the State Auditor as appropriate. Edina and St. Louis Park agree to maintain these records for a period of six years from the date of performance of all services covered under this agreement. 12. INTEGRATION. The entire and integrated agreement of the parties contained in this Agreement shall supersede all prior negotiations, representations, or agreements between Edina and St. Louis Park regarding the Project; whether written or oral. IN WITNESS THEREOF, the parties have caused this agreement to be executed by their duly authorized officials. CITY OF ST. LOUIS PARK CITY OF EDINA BY: __________________________ BY: __________________________ Its Mayor Its Mayor AND _________________________ AND _________________________ Its City Manager Its City Manager City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 7 Agreement No. PW 16-11-17 County Project No. 1708 County State Aid Highway No. 17 City of Edina City of St. Louis Park County of Hennepin COOPERATIVE AGREEMENT THIS AGREEMENT, made and entered into this day of __________ , 20� by and between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County", and the City of Edina, a body politic and corporate under the laws of the State of Minnesota, and the City of St. Louis Park, a body politic and corporate under the laws of the State of Minnesota, hereinafter collectively referred to as the "Cities". WITNESSETH: WHEREAS, the Cities are proposing to construct a new sidewalk along the west side of County State Aid Highway No. (CSAH) 17 (France Avenue South) from West 42nd Street to West 39th Street, as shown on the plans for City of Edina Project Number (County Project Number 1708), hereinafter referred to as the "Project"; and WHEREAS, the above described Project lies within the corporate limits of the Cities; and WHEREAS, the City of Edina or its agents shall be responsible to develop the plans and specifications for the Project; and WHEREAS, the Cities has requested that the County approve said plans and specifications, and the County has indicat ed its willingness to approve said plans and specifications; and WHEREAS, the City of Edina or its agents shall be responsible for adm inistering construction of the Project and has adequate personnel available to perform the construction staking, testing, inspection and development of as-built plans required on the Project; and WHEREAS, the City of Edina has prepared an estimate to construct the sidewalk in the amount of Three Hundred Two Thousand Four Hundred Fifty Five Dollars and No Cents ($302,450.00); and - 1 - City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 8 Agreement No. PW 16-11-17 CSAH 17; C.P. 1708 WHEREAS, the Project is eligible for participation under Hennepin County's sidewalk cost participation policy; and WHEREAS, the County will participate in its share of the costs to construct the sidewalk along CSAH I 7 as set forth herein; and WHEREAS, it is contemplated that said work be carried out by the parties hereto under the provisions of Minnesota Statutes, Section 162.17, Subdivision I and Section 471.59. NOW THEREFORE, IT IS HEREBY AGREED: I The City of Edina or its agents shall prepare the necessary plans, specifications, and proposal; obtain approval of said plans and specifications from the County and the City of St. Louis Park; advertise for bids for the work and construction; receive and open bids pursuant to said advertisement; enter into a contract with the successful bidder at the unit prices specified in the bid of such bidder; administer the contract; and, perform the required engineering and inspection; all in accordance with said plans and specifications. The contract shall include the plans and specifications prepared by the City of Edina or its agents and approved by the County and the City of St. Louis Park. Said plans and specifications shall conform to Minnesota Department of Transportation (MnDOT) Design Standards applicable to County State Aid Highways and to the requirements of the Americans with Disabilities Act (ADA). Attached is a copy of the MnDOT ADA Compliance Checklist (Curb Ramp) form. The City of Edina or its agents shall complete said form for each curb ramp constructed as part of the Project and return to the County. The City of Edina understands and agrees that payment will not be made by the County until all required ADA certification fo1ms have been received and verified by the County. II Prior to seeking County approval of the plans for the Project, the City of Edina shall furnish the County a ninety percent (90%) completed set of plans and specifications a minimum of three weeks in advance for County review and comment. Prior to beginning construction, the City of Edina shall furnish the County with a complete set of County and City of St. Louis approved plans and specifications for the Project. Upon completion of the Project, the City of Edina or its agents shall furnish the County with a complete set of as-built plans certified as to their accuracy by the City of Edina's Project Engineer. Said as-designed plans, specifications and as-built plans for the Project shall be furnished by the City of Edina at no cost to the County. - 2 - City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 9 III Agreement No. PW 16-11-17 CSAH 17; C.P. 1708 The City of Edina or its agents shall administer the construction contract and perform all required engine ering, inspection and testing. All construction and materials sampling and testing for the Project shall be accomplished in accordance with all applicable standards and requirem ents of the Minnesota Department of Transportation's (MnDOT) State Aid for Local Transportation Division in effect at the time of Contract award. The City of Edina shall also obtain, and comply with, any and all permits and approvals required from other governmental or regulatory agencies to accomplish the Project. Said permits and approvals shall be obtained prior to the start of any con struction and made available to the County and the City of St. Louis Park upon request. It is understood and agreed by the City of Edina that construction of the Project shall be completed to the satisfaction of the County and the City of St. Louis Park within three years of the date this agreement has been signed by the parties hereto. IV The construction of this Project shall be under the supervision and direction ofEdina's City Engineer or designated representative. All work for the Project shall be completed in compliance with the County and City of St. Louis Park approved plans and specifications. The County Highway Engineer and St. Louis Park's City Engineer and their representative staffs shall have the right, as the work progresses, to enter upon the premises to make any inspections deemed necessary and shall cooperate with Edina's City Engineer and staff at their request to the extent necessary. The County and the City of St. Louis Park agree that the City of Edina may make changes in the above referenced appr oved plans or in the character of said contract construction which are reasonably necessary to cause said construction to be in all things performed and completed in a satisfactory manner. It is further agreed by the County and the City of St. Louis Park that the City of Edina may enter into any change orders or supplemental agreements with the City of Edina' s contractor for the performance of any additional construction or construction occasioned by any necessary, advantageous or desirable changes in plans, within the original scope of the Project. The City of Edina shall obtain the approval of the County Highway Engineer and St. Louis Park's City Engineer or their designated representatives on said change orders or supplemental agreements. The County and the City of St. Louis Park will respond to the City ofEdina's request for approvals within seven (7) calendar days. V The Cities or its agents shall acquire all additional right of way, permits and/or easements required for the construction of the Project, at no cost to the County. - 3 - City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 10 Agreement No. PW 16-11-17 CSAH 17; C.P. 1708 Upon completion of this Project, all permanent right of way acquired for CSAH 17 as provided herein shall be conveyed to the County by the Cities with no consideration required. VI The County will participate in the construction costs for the sidewalk as provided herein. The County's cost participation shall be a lump sum amount of Seventy Five Thousand Six Hundred Dollars and No Cents ($75,600.00). The City of Edina understands and agrees that the County's total and only cost participation for the Project shall be $75,600.00. Upon completion of the Project the City of Edina shall notify the County and submit an invoice for one hundred percent (100%) of the County's share of the costs for the Project. Upon approval of the completed Project by the County Engineer or designated represent ative, the County shall reimburse the City of Edina for its share of the costs for the Project. The City of Edina shall submit invoices to Mr. Robert Byers, Senior Professional Engineer or his successor at the Hennepin County Transportation Department, 1600 Prairie Drive, Medina, MN, 55340-5421. The County will within forty five ( 45) days of said invoice, deposit with the City of Edina funds totaling the amount of said invoice. VIII It is understood and agreed by the parties hereto that upon completion of the Project, the sidewalk and pedestrian ramps included in the Project and located within the City of Edina shall become the property of the City of Edina and all maintenance, restoration or repair required thereafter sh all be performed by the City of Edina at no expense to the County. Similarly, it is understood and agreed by the parties hereto that upon completion of the Project, the sidewalk and pedestrian ramps included in the Project and located within the City of St. Louis Park shall become the property of the City of St. Louis Park and all maintenance, restoration or repair required thereafter shall be performed by the City of St. Louis Park at no expense to the County. IX All records kept by the Cities and the County with respect to the Project shall be subject to examination by the representatives of each party hereto. - 4 - City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 11 X Agreement No. PW 16-11-17 CSAH 17; C.P. 1708 Each party agrees that it will be responsible for its own acts and the results thereof, to the extent authorized by the law, and shall not be responsible for the acts of the other party and the results thereof. The County's and the Cities' liability is governed by the provisions of Minnesota Statutes, Chapter 466. The County and the Cities each warrant that they are able to comply with the aforementioned indemnity requirements through an insurance or self-insurance program. XI, The City of Edina agrees to defend, indemnify and hold harmless the County and the City of St. Louis Park, their officials, officers, agents, volunteers and employees, from any liabilities, claims, causes of action, judgments, damages, losses, costs or expenses, including, reasonable attorneys' fees, resulting directly or indirectly from any act or omission of the City of Edina, its contractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable for related to the ownership, maintenance, existence, restoration, repair or replacement of the improvements constructed as part of the Project. The City ofEdina's liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. The City of St. Louis Park agrees to defend, indemnify and hold harmless the County and the City of Edina, their officials, officers, agents, volunteers and employees, from any liabilities, claims, causes of action, judgments, damages, losses, costs or expenses, including, reasonable attorneys' fees, resulting directly or indirectly from any act or omission of the City of St. Louis Park, its contractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable for related to the ownership, maintenance, existence, restoration, repair or replacement of the improvemen ts constructed as part of the Project. The St. Louis Park's liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. The County agrees to defend, indemnify, and hold harmless the City of Edina and the City of St. Louis Park, their officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorneys' fees, resulting directly or indirectly from any act or omission of the County, its contractors, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable related to the ownership, maintenance, existence, restoration, repair or replacement of the improvements constructed as part of the Project. The County's liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law. XII The City of Edina agrees that any contract let by the City of Edina or its agents for the performance of the work on County State Aid Highway No. 17 as provided herein shall include clauses that will: I) Require the Contractor to defend, indemnify, and hold the County and the City of St. - 5 - City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 12 Agreement No. PW 16-11-17 CSAH 17; C.P. 1708 Louis Park, their officials, officers, agents and employees harmless from any liability, causes of action, judgments, damages, losses, costs or expenses including, without limitation, reasonable attorneys' fees, arising out of or by reason of the acts and/or omissions of the said Contractor, its officers, employees, agents or subcontractors; 2) Require the Contractor to be an independent contractor for the purposes of completing the work provided for in this Agreement; and 3) Require the Contractor to provide and maintain insurance in accordance with the following: l.Commercial General Liability on an occurrence basis with Contractual Liability and Explosion, Collapse and Underground Property Damage (XCU) Liability coverages: General Aggregate Products--Completed Operations Aggregate Personal and Advertising Ittjury Each Occurrence -Combined Bodily Injury and Property Damage Limits $2,000,000 $2,000,000 $1,500,000 $1,500,000 Hennepin County aud the City of St. Louis Park shall be named as additional insureds for the Commercial General Liability coverage with respect to operations covered under this Agreement. 2.Automobile Liability: Combined Single limit each occurrence coverage or the equivalent covering owned, non-owned, and hired automobiles: 3.Workers' Compensation and Employer's Liability: 4. A Workers' Compensation If the Contractor is based outside the State of Minnesota, coverages must apply to Minnesota laws. B.Employer's Liability -Bodily iajury by: Accident -Each Accident Disease -Policy Limit Disease -Each Employee Professional Liability -Per Claim Aggregate - 6 - $1,500,000 Statutory $500,000 $500,000 $500,000 $1,500,000 $2,000,000 City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 13 Agreement No. PW 16-11-17 CSAH 17; C.P. 1708 It understood and agreed by the parties hereto that the above listed Professional Liability insurance will not be required in any construction contract let by City of Edina if the city's Contractor is not required to perform design engineering as part of said construction contract. An umbrella or excess policy over primary liability coverages is an acceptable method to provide the required insurance limits. The above subparagraphs establish minimum insurance requirements. It is the sole responsibility of the City of Edina's Contractor to determine the need for and to procure additional insurance which may be needed in connection with said Project. All insurance policies shall be open to inspection by the County or the City of St. Louis Park, and copies of policies shall be submitted to the County or the City of St. Louis Park upon written request. XIII It is further agreed that any and all employees of the Cities and all other persons engaged by the Cities in the performance of any work or services required or provided for herein to be performed by the Cities shall not be considered employees of the County, and that any and all claims that may or might arise under the Minnesota Economic Security Law or the Workers' Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so en gaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the County. Also, any and all employees of the County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees of the Cities, and that any and all claims that may or might arise under the Minnesota Economic Security Law or the Workers' Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the Cities. XIV In order to coordinate the services of the County with the activities of the Cities so as to accomplish the purposes of this Agreement, the County Highway Engineer or designated representative shall manage this Agreement on behalf of the County and serve as liaison between the County and the Cities. - 7 - City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 14 Agreement No. PW 16-11-17 CSAH 17; C.P. 1708 In order to coordinate the services of the Cities with the activities of the County so as to accomplish the purposes of this Agreement, the Cities respective City Engineer or designated representatives shall manage this Agreement on behalf of the Cities and serve as liaison between the Cities and the County. xv It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. XVI The whereas clauses are incorporated herein and are hereby made a part of this Agreement. XVII The provisions of Minnesota Statutes 181.59 and of any applicable local ordinance relating to civil rights and discrimination and the Affinnative Action Policy statement of Hennepin County shall be considered a part of this Agreement as though fully set forth herein. (this space left intentionally blank) - 8 - City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 15 Agreement No. PW 16-11-17 CSAH 17; C.P. 1708 IN TESTIMONY WHEREOF, the parties hereto have caused this A greement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF EDINA (Seal) Date: ---------------- Date: ---------------- CITY OF ST. LOUIS PARK (Seal) By: _____________ _ Mayor Date: _______________ _ And: _______________ _ Manager D ate : _______________ _ - 9 - City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 16 Agreement No. PW 16-11-17 CSAH 17; C.P. 1708 COUNTY OF HENNEPIN ATTEST: By: ____________ _ By: _______________ _Deputy/Clerk of the County Board Chair of its County B oard Date: ____________ _ Date: ______________ _ APPROVED AS TO FORM: And: ______________ _County Administrator By: Alw)c. �Ct4(__/ A�nt County Attorneyer/ ;J-t ( I -:/-Date:------------- Date:'--------------- And: ______________ _ Assistant County Administrator, Public Works Date:--------------- APPROVED AS TO EXECUTION: RECOMMENDED FOR APPROVAL By: ____________ _ By: _______________ _Assistant County Attorney County Highway Engineer Date: -------------Date:. ______________ _ RECOMMENDED FOR APPROVAL By: _______________ _Transportation Operations Department Director D ate: ______________ _ -10 - City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 17 IT IS OK TO SUBMIT SCANNED COPIES �,,� .,, !'.: "'·"'-·./ MnDOT ADA Compliance Checklist (Curb Ramp) H SP: I I City: I I District: D Intersection: I I Quadrant: I I Ramp Type: I I Const. Year: CJ Compile all relevant document (photos, notes, etc) of the completed quadrant and send to JAMI E HE�JDRIC� SO N@HE�lt JEP IN US (1)Minimum 4' wide pedestrian access route (PAR) maintained? 0Yes 0 No (2)Landing meets min. 4'x4' and perpendicular grade break(s)? 0 Yes 0 No (3)Are landing(s) located at the top of each ramp and QYes 0 No at change(s) in direction and at inverse grades? (4)Landing slopes(%):I I I I I I I I (TH) (TH) (SS) (SS) (5)Ramp's running slope(%): I 1TH I 1TH I I ss I I ss Initial Secondary Initial Secondary (6)Ramp's cross slope (%):I jTH I jTH I 1ss I 1ss Initial Secondary Initial Secondary (7)Gutter flow line slope (%}: I 1TH I 1 ss (8) Gutter inslope {%}:I 1TH I 1 ss ,�H = Trunk Highway (9)Roadway cross slope(%): I 1TH I 1 ss SS = Side Street (10)Do truncated domes cover the entire curb opening and are 0Yes 0 Nothey properly oriented? (11)Are gutter line and ramps draining properly?0Yes 0 No (12)Are there any vertical discontinuities greater than 1/4"? 0 Yes 0 No (13)Do ramps comply with Spec 2521.3?0 Yes 0 No (14)Are ramps fully compliant?0Yes 0No If NO, check the reason(s) below. Explain why the ramp didn't meet compliance and how the ramp has been improved from the pre-construction condition (see ADA Compliance Checklist Guidance for more info and attach pages if needed). He nnepin 0Topography 0Structure(s) D Utilities ocontractor D County (15)Was the curb ramp able to be built according to the plan details? QYes 0 No If NO, please explain: j Printed Name: I I Date (mm/dd/yyyy): I I [Z] I certify chac the information eritered on this form is accurate co the best of my knowledge and that I fully understand the checklist standards and am qualified to carry our the inspection.FILL OUT FORM AND SUBMIT TO HENEPIN COUNTY City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 18 EDINA MINNEAPOLIS ST. LOUIS PARK 42nd Street Drew AvenueEwing AvenueBeard AvenueChowen Avenue41st Street 40th Street 39th Street France AvenueInglewood AvenueAlden DriveScott Terrace39TH ST W FRANCE AVE SINGLEWOOD AVE SGLENHURST AVE S3940 3901 3916 390540014021392140153835 3847 3924 3944 3912 3906 3918 40093836 3842 3837 3843 3930 3920 3910 3903 3834 3840 3936 3940 3840 3835 3841 3834 3844 3900 3845 3844 38313830 3838 3834 3828 3920 3931 3844 3845 0 500 1,000250 Feet ´ France Avenue Sidewalk Proj. No. 4018-2000 - Location Map Legend Proposed St. Louis Park Sidewalk Proposed Edina Sidewalk Municipality Boundaries St. Louis Park Property Lines City Council Meeting of January 2, 2018 (Item No. 4e) Title: Resolutions Approving Agreements w/ City of Edina & Hennepin Co. for France Ave. Sidewalk Project Page 19 Meeting: City Council Meeting Date: January 2, 2018 Consent Agenda Item: 4f EXECUTIVE SUMMARY TITLE: Resolution Approving Master Partnership Contract with MnDOT RECOMMENDED ACTION: Motion to Adopt Resolution approving a Master Partnership Contract with the Minnesota Department of Transportation (MnDOT) relating to partnering for services. POLICY CONSIDERATION: Does the City Council wish to continue to partner with MnDOT for Laboratory Testing services? SUMMARY: The City uses the MnDOT Office of Materials and Road Research to perform laboratory testing of materials for our construction and maintenance projects. The MnDOT materials lab performs routine materials testing at a good price. Their staff provides timely specialized expertise, testing, leadership, guidance and direction in geotechnical, materials, and pavement to improve performance and cost effectiveness. They also provide tools to practice the most efficient pavement designs, maintenance and construction procedures. This Master Partnership Contract is required in order for the City to continue to receive these services with MnDOT. These testing services are needed to meet the requirements of our material specifications. Many of these request are handled by Work Order. The resolution and agreement authorizes the City Engineer/ City Manager to approve Work Orders. The maximum cost a Work Order can be written for is $50,000. This is consistent with our City contracting policy. FINANCIAL OR BUDGET CONSIDERATION: These testing services are needed to meet the requirements of our material specifications. These costs are included in our Project engineering estimates and are paid for using Pavement Management or Municipal State Aid funds depending on the project. Total costs for testing depends on the project; however, the range is between $10- 15,000 per project. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Resolution MnDOT Agreement #1028166 Prepared by: Debra M Heiser, Engineering Director Approved by: Nancy Deno, Deputy City Manager City Council Meeting of January 2, 2018 (Item No. 4f) Page 2 Title: Resolution Approving Master Partnership Contract with MnDOT RESOLUTION NO. 18-____ RESOLUTION APPROVING MASTER PARTNERSHIP AGREEMENT WHEREAS, the Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and; WHEREAS, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and; WHEREAS, the parties wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs. NOW, THEREFORE, BE IT RESOLVED, by the City Council of St. Louis Park, Minnesota as follows: 1.That the City of St. Louis Park enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the Council. 2.The Mayor and City Manager are authorized and directed to execute the attached Contract, and any amendments thereto. 3.That the City Engineer / City Manager is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City Engineer / City Manager may execute such work order contracts on behalf of the City of St. Louis Park without further approval by this Council. Reviewed for Administration: Adopted by the City Council January 2, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk MnDOT Contract Number: 1028166 STATE OF MINNESOTA AND CITY OF ST. LOUIS PARK MASTER PARTNERSHIP CONTRACT This master contract is between the State of Minnesota, acting through its Commissioner of Transportation in this contract referred to as the “State” and the City of St. Louis Park, acting through its City Council in this contract referred to as the “Local Government." Recitals 1. The parties are authorized to enter into this contract pursuant to Minnesota Statutes, §§15.061, 471.59 and 174.02. 2.Minn. Stat. § 161.20, subd. 2, authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk highway system. 3.Each party to this contract is a “road authority” as defined by Minn. Stat. §160.02, subd. 25. 4.Minn. Stat. § 161.39, subd. 1, authorizes a road authority to perform work for another road authority. Such work may include providing technical and engineering advice, assistance and supervision, surveying, preparing plans for the construction or reconstruction of roadways, and performing roadway maintenance. 5.Minn. Stat. §174.02, subd. 6, authorizes the Commissioner of Transportation to enter into contracts with other governmental entities for research and experimentation; for sharing facilities, equipment, staff, data, or other means of providing transportation-related services; or for other cooperative programs that promote efficiencies in providing governmental services, or that further development of innovation in transportation for the benefit of the citizens of Minnesota. 6.Each party wishes to occasionally purchase services from the other party, which the parties agree will enhance the efficiency of delivering governmental services at all levels. This Master Partnership Contract (MPC) provides a framework for the efficient handling of such requests. This MPC contains terms generally governing the relationship between the parties. When specific services are requested, the parties will (unless otherwise specified) enter into a “Work Order” contracts. 7.After the execution of this MPC, the parties may (but are not required to) enter into “Work Order” contracts. These Work Orders will specify the work to be done, timelines for completion, and compensation to be paid for the specific work. 8. The parties are entering into this MPC to establish terms that will govern all of the Work Orders subsequently issued under the authority of this Contract. Master Partnership Contract 1.Term of Master Partnership Contract; Use of Work Order Contracts; Survival of Terms 1.1. Effective Date: This contract will be effective on the date last signed by the Local Government, and all State officials as required under Minn. Stat. § 16C.05, subd. 2. 1.2. A party must not accept work under this Contract until it is fully executed. 1.3. Expiration Date. This Contract will expire on June 30, 2022. Page 1 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 3 MnDOT Contract Number: 1028166 1.4. Work Order Contracts. A work order contract must be negotiated and executed (by both the State and the Local Government) for each particular engagement, except for Technical Services provided by the State to the Local Government as specified in Article 2. The work order contract must specify the detailed scope of work and deliverables for that project. A party must not begin work under a work order until the work order is fully executed. The terms of this MPC will apply to all work orders contracts issued, unless specifically varied in the work order. The Local Government understands that this MPC is not a guarantee of any payments or work order assignments, and that payments will only be issued for work actually performed under fully-executed work orders. 1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this master contract and all work order contracts: 12. Liability; 13. State Audits; 14. Government Data Practices and Intellectual Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue; and 22. Data Disclosure. All terms of this MPC will survive with respect to any work order contract issued prior to the expiration date of the MPC. 1.6. Sample Work Order. A sample work order contract is available upon request from the State. 1.7. Definition of “Providing Party” and “Requesting Party”. For the purpose of assigning certain duties and obligations in the MPC to work order contracts, the following definitions will apply throughout the MPC. “Requesting Party” is defined as the party requesting the other party to perform work under a work order contract. “Providing Party” is defined as the party performing the scope of work under a work order contract. 2.Technical Services 2.1. Technical Services include repetitive low-cost services routinely performed by the State for the Local Government. These services may be performed by the State for the Local Government without the execution of a work order, as these services are provided in accordance with standardized practices and processes and do not require a detailed scope of work. Exhibit A – Table of Technical Services is attached. 2.1.1. Every other service not falling under the services listed in Exhibit A will require a work order contract. 2.2. The Local Government may request the State to perform Technical Services in an informal manner, such as by the use of email, a purchase order, or by delivering materials to a State lab and requesting testing. A request may be made via telephone, but will not be considered accepted unless acknowledged in writing by the State. 2.3. The State will promptly inform the Local Government if the State will be unable to perform the requested Technical Services. Otherwise, the State will perform the Technical Services in accordance with the State’s normal processes and practices, including scheduling practices taking into account the availability of State staff and equipment. 2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services, the State will charge the Local Government the State’s then-current rate for performing the Technical Services. The then-current rate may include the State’s normal and customary additives. The State will invoice the Local Government upon completion of the services, or at regular intervals not more than once monthly as agreed upon by the parties. The invoice will provide a summary of the Technical Services provided by the State during the invoice period. 3.Services Requiring A Work Order Contract 3.1. Work Order Contracts: A party may request the other party to perform any of the following services under individual work order contracts. Page 2 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 4 MnDOT Contract Number: 1028166 3.2. Professional and Technical Services. A party may provide professional and technical services upon the request of the other party. As defined by Minn. Stat. §16C.08, subd. 1, professional/technical services “means services that are intellectual in character, including consultation, analysis, evaluation, prediction, planning, programming, or recommendation; and result in the production of a report or completion of a task.” Professional and technical services do not include providing supplies or materials except as incidental to performing such services. Professional and technical services include (by way of example and without limitation) engineering services, surveying, foundation recommendations and reports, environmental documentation, right-of-way assistance (such as performing appraisals or providing relocation assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final construction plans, graphic presentations, public relations, and facilitating open houses. A party will normally provide such services with its own personnel; however, a party’s professional/technical services may also include hiring and managing outside consultants to perform work provided that a party itself provides active project management for the use of such outside consultants. 3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other party. Roadway maintenance does not include roadway reconstruction. This work may include but is not limited to snow removal, ditch spraying, roadside mowing, bituminous mill and overlay (only small projects), seal coat, bridge hits, major retaining wall failures, major drainage failures, and message painting. All services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. 3.4. Construction Administration. A party may administer roadway construction projects upon the request of the other party. Roadway construction includes (by way of example and without limitation) the construction, reconstruction, or rehabilitation of mainline, shoulder, median, pedestrian or bicycle pathway, lighting and signal systems, pavement mill and overlays, seal coating, guardrail installation, and channelization. These services may be performed by the Providing Party’s own forces, or the Providing Party may administer outside contracts for such work. Construction administration may include letting and awarding construction contracts for such work (including state projects to be completed in conjunction with local projects). All contract administration services must be performed by an employee with sufficient skills, training, expertise or certification to perform such work. 3.5. Emergency Services. A party may provide aid upon request of the other party in the event of a man-made disaster, natural disaster or other act of God. Emergency services includes all those services as the parties mutually agree are necessary to plan for, prepare for, deal with, and recover from emergency situations. These services include, without limitation, planning, engineering, construction, maintenance, and removal and disposal services related to things such as road closures, traffic control, debris removal, flood protection and mitigation, sign repair, sandbag activities and general cleanup. Work will be performed by an employee with sufficient skills, training, expertise or certification to perform such work, and work must be supervised by a qualified employee of the party performing the work. If it is not feasible to have an executed work order prior to performance of the work, the parties will promptly confer to determine whether work may be commenced without a fully-executed work order in place. If work commences without a fully-executed work order, the parties will follow up with execution of a work order as soon as feasible. 3.6. When a need is identified, the State and the Local Government will discuss the proposed work and the resources needed to perform the work. If a party desires to perform such work, the parties will negotiate the specific and detailed work tasks and cost. The State will then prepare a work order contract. Generally, a work order contract will be limited to one specific project/engagement, although “on call” work orders may be prepared for certain types of services, especially for “Technical Services” items as identified section 2.1.. The work order will also identify specific deliverables required, and timeframes for completing work. A work order must be fully executed by the parties prior to work being commenced. Page 3 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 5 MnDOT Contract Number: 1028166 The Local Government will not be paid for work performed prior to execution of a work order contract and authorization by the State. 4.Responsibilities of the Providing Party 4.1. Terms Applicable to ALL Work Order Contracts. The terms in this section 4.1 will apply to ALL work order contracts. 4.1.1. Each work order will identify an Authorized Representative for each party. Each party’s authorized representative is responsible for administering the work order, and has the authority to make any decisions regarding the work, and to give and receive any notices required or permitted under this MPC or the work order. 4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer (Project Engineer), to be in responsible charge of the project(s) and to supervise and direct the work to be performed under each work order contract. For services not requiring an engineer, the Providing Party will furnish and assign another responsible employee to be in charge of the project. The services of the Providing Party under a work order contract may not be otherwise assigned, sublet, or transferred unless approved in writing by the Requesting Party’s authorized representative. This written consent will in no way relieve the Providing Party from its primary responsibility for the work. 4.1.3. If the Local Government is the Providing Party, the Project Engineer may request in writing specific engineering and/or technical services from the State, pursuant to Minn. Stat. Section 161.39. The work order Contract will require the Local Government to deposit payment in advance. The costs and expenses will include the current State additives and overhead rates, subject to adjustment based on actual direct costs that have been verified by audit. 4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to begin work on a project. Any and all effort, expenses, or actions taken by the Providing Party before the work order contract is fully executed are considered unauthorized and undertaken at the risk of non-payment. 4.1.5. In connection with the performance of this contract and any work orders issued, the Providing Agency will comply with all applicable Federal and State laws and regulations. When the Providing Party is authorized or permitted to award contracts in connection with any work order, the Providing Party will require and cause its contractors and subcontractors to comply with all Federal and State laws and regulations. 4.2. Additional Terms for Roadway Maintenance. The terms of section 4.1 and this section 4.2 will apply to all work orders for Roadway Maintenance. 4.2.1. Unless otherwise provided for by contract or work order, the Providing Party must obtain all permits and sanctions that may be required for the proper and lawful performance of the work. 4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance manuals, policies and operations. 4.2.3. The Providing Party must use State-approved materials, including (by way of example and without limitation), sign posts, sign sheeting, and de-icing and anti-icing chemicals. 4.3. Additional Terms for Construction Administration. The terms of section 4.1 and this section 4.3 will apply to all work order contracts for construction administration. 4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in accordance with state law. Page 4 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 6 MnDOT Contract Number: 1028166 4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount equal to the contract amount. The Providing Party will take all necessary action to make claims against such bonds in the event of any default by the contractor. 4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of the Minnesota Department of Transportation Standard Specifications for Construction. 4.3.4. For work performed on State right-of-way, contractor(s) must be required to indemnify and hold the State harmless against any loss incurred with respect to the performance of the contracted work, and must be required to provide evidence of insurance coverage commensurate with project risk. 4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law. 4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and regulations, including but not limited to applicable human rights/anti-discrimination laws and laws concerning the participation of Disadvantaged Business Enterprises in federally-assisted contracts. 4.3.7. Unless otherwise agreed in a work order contract, each party will be responsible for providing rights of way, easement, and construction permits for its portion of the improvements. Each party will, upon the other’s request, furnish copies of right of way certificates, easements, and construction permits. 4.3.8. The Providing Party may approve minor changes to the Requesting Party’s portion of the project work if such changes do not increase the Requesting Party’s cost obligation under the applicable work order contract. 4.3.9. The Providing Party will not approve any contractor claims for additional compensation without the Requesting Party’s written approval, and the execution of a proper amendment to the applicable work order contract when necessary. The Local Government will tender the processing and defense of any such claims to the State upon the State’s request. 4.3.10. The Local Government must coordinate all trunk highway work affecting any utilities with the State’s Utilities Office. 4.3.11. The Providing Party must coordinate all necessary detours with the Requesting Party. 4.3.12. If the Local Government is the Providing Party, and there is work performed on the trunk highway right-of-way, the following will apply: 4.3.12.1 The Local Government will have a permit to perform the work on the trunk highway. The State may revoke this permit if the work is not being performed in a safe, proper and skillful manner, or if the contractor is violating the terms of any law, regulation, or permit applicable to the work. The State will have no liability to the Local Government, or its contractor, if work is suspended or stopped due to any such condition or concern. 4.3.12.2 The Local Government will require its contractor to conduct all traffic control in accordance with the Minnesota Manual on Uniform Traffic Control Devices. 4.3.12.3 The Local Government will require its contractor to comply with the terms of all permits issued for the project including, but not limited to, National Pollutant Discharge Elimination System (NPDES) and other environmental permits. 4.3.12.4 All improvements constructed on the State’s right-of-way will become the property of the State. 5.Responsibilities of the Requesting Party Page 5 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 7 MnDOT Contract Number: 1028166 5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or material in its possession relating to the project that may be of use to the Providing Party in performing the work. 5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party and will be promptly returned upon the Requesting Party’s request or upon the expiration or termination of this contract (subject to data retention requirements of the Minnesota Government Data Practices Act and other applicable law). 5.3. The Providing Party will analyze all such data furnished by the Requesting Party. If the Providing Party finds any such data to be incorrect or incomplete, the Providing Party will bring the facts to the attention of the Requesting Party before proceeding with the part of the project affected. The Providing Party will investigate the matter, and if it finds that such data is incorrect or incomplete, it will promptly determine a method for furnishing corrected data. Delay in furnishing data will not be considered justification for an adjustment in compensation. 5.4. The State will provide to the Local Government copies of any Trunk Highway fund clauses to be included in the bid solicitation and will provide any required Trunk Highway fund provisions to be included in the Proposal for Highway Construction, that are different from those required for State Aid construction. 5.5. The Requesting Party will perform final reviews and inspections of its portion of the project work. If the work is found to have been completed in accordance with the work order contract, the Requesting Party will promptly release any remaining funds due the Providing Party for the Project(s). 5.6. The work order contracts may include additional responsibilities to be completed by the Requesting Party. 6.Time In the performance of project work under a work order contract, time is of the essence. 7. Consideration and Payment 7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order. The State’s normal and customary additives will apply to work performed by the State, unless otherwise specified in the work order. The State’s normal and customary additives will not apply if the parties agree to a “lump sum” or “unit rate” payment. 7.2. State’s Maximum Obligation. The total compensation to be paid by the State to the Local Government under all work order contracts issued pursuant to this MPC will not exceed $500,000.00. 7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the Providing Party’s services, and unless otherwise specifically set forth in an applicable work order contract, the Providing Party will not be separately reimbursed for travel and subsistence expenses incurred by the Providing Party in performing any work order contract. In those cases where the State agrees to reimburse travel expenses, such expenses will be reimbursed in the same manner and in no greater amount than provided in the current "MnDOT Travel Regulations” a copy of which is on file with and available from the MnDOT District Office. The Local Government will not be reimbursed for travel and subsistence expenses incurred outside of Minnesota unless it has received the State’s prior written approval for such travel. 7.4. Payment. 7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the applicable work order, and will make prompt payment in accordance with Minnesota law. 7.4.2. Payment by the Local Government. Page 6 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 8 MnDOT Contract Number: 1028166 7.4.2.1. The Local Government will make payment to the order of the Commissioner of Transportation. 7.4.2.2. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE “MNDOT CONTRACT NUMBER” SHOWN ON THE FACE PAGE OF THIS CONTRACT AND THE “INVOICE NUMBER” ON THE INVOICE RECEIVED FROM MNDOT. 7.4.2.3. Remit payment to the address below: MnDOT Attn: Cash Accounting RE: MnDOT Contract Number 1028166 and Invoice Number ###### Mail Stop 215 395 John Ireland Blvd St. Paul, MN 55155 7.4.3. Payment by the State. 7.4.3.1. Generally. The State will promptly pay the Local Government after the Local Government presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted as specified in the applicable work order, but no more frequently than monthly. 7.4.3.2. Retainage for Professional and Technical Services. For work orders for professional and technical services, as required by Minn. Stat. § 16C.08, subd. 2(10), no more than 90 percent of the amount due under any work order contract may be paid until the final product of the work order contract has been reviewed by the State’s authorized representative. The balance due will be paid when the State’s authorized representative determines that the Local Government has satisfactorily fulfilled all the terms of the work order contract. 8.Conditions of Payment All work performed by the Providing Party under a work order contract must be performed to the Requesting Party’s satisfaction, as determined at the sole and reasonable discretion of the Requesting Party’s Authorized Representative and in accordance with all applicable federal and state laws, rules, and regulations. The Providing Party will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal or state law. 9.Local Government’s Authorized Representative and Project Manager; Authority to Execute Work Order Contracts 9.1. The Local Government’s Authorized Representative for administering this master contract is the Local Government’s Engineer, and the Engineer has the responsibility to monitor the Local Government’s performance. The Local Government’s Authorized Representative is also authorized to execute work order contracts on behalf of the Local Government without approval of each proposed work order contract by its governing body. 9.2. The Local Government’s Project Manager will be identified in each work order contract. 10.State’s Authorized Representative and Project Manager 10.1. The State's Authorized Representative for this master contract is the District State Aid Engineer, who has the responsibility to monitor the State’s performance. 10.2. The State’s Project Manager will be identified in each work order contract. Page 7 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 9 MnDOT Contract Number: 1028166 11. Assignment, Amendments, Waiver, and Contract Complete 11.1. Assignment. Neither party may assign or transfer any rights or obligations under this MPC or any work order contract without the prior consent of the other and a fully executed Assignment Contract, executed and approved by the same parties who executed and approved this MPC, or their successors in office. 11.2. Amendments. Any amendment to this master contract or any work order contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order contract, that failure does not waive the provision or the party’s right to subsequently enforce it. 11.4. Contract Complete. This master contract and any work order contract contain all negotiations and contracts between the State and the Local Government. No other understanding regarding this master contract or any work order contract issued hereunder, whether written or oral may be used to bind either party. 12. Liability. Each party will be responsible for its own acts and omissions to the extent provided by law. The Local Government’s liability is governed by Minn. Stat. chapter 466 and other applicable law. The State’s liability is governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be construed to bar any legal remedies a party may have for the other party’s failure to fulfill its obligations under this master contract or any work order contract. Neither party agrees to assume any environmental liability on behalf of the other party. A Providing Party under any work order is acting only as a “Contractor” to the Requesting Party, as the term “Contractor” is defined in Minn. Stat. §115B.03 (subd. 10), and is entitled to the protections afforded to a “Contractor” by the Minnesota Environmental Response and Liability Act. The parties specifically intend that Minn. Stat. §471.59 subd. 1a will apply to any work undertaken under this MPC and any work order issued hereunder. 13.State Audits Under Minn. Stat. § 16C.05, subd. 5, the party’s books, records, documents, and accounting procedures and practices relevant to any work order contract are subject to examination by the parties and by the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this MPC. 14.Government Data Practices and Intellectual Property 14.1. Government Data Practices. The Local Government and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this MPC and any work order contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this MPC and any work order contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Local Government or the State. 14.2. Intellectual Property Rights 14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under work order contracts. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Providing Party, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this master contract or any work order contract. Works includes “Documents.” Documents are the originals of any databases, computer programs, reports, notes, Page 8 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 10 MnDOT Contract Number: 1028166 studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Providing Party, its employees, agents, or contractors, in the performance of a work order contract. The Documents will be the exclusive property of the Requesting Party and all such Documents must be immediately returned to the Requesting Party by the Providing Party upon completion or cancellation of the work order contract. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be “works made for hire.” The Providing Party Government assigns all right, title, and interest it may have in the Works and the Documents to the Requesting Party. The Providing Party must, at the request of the Requesting Party, execute all papers and perform all other acts necessary to transfer or record the Requesting Party’s ownership interest in the Works and Documents. Notwithstanding the foregoing, the Requesting Party grants the Providing Party an irrevocable and royalty-free license to use such intellectual property for its own non-commercial purposes, including dissemination to political subdivisions of the state of Minnesota and to transportation-related agencies such as the American Association of State Highway and Transportation Officials. 14.2.2. Obligations with Respect to Intellectual Property. 14.2.2.1. Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Providing Party, including its employees and subcontractors, in the performance of the work order contract, the Providing Party will immediately give the Requesting Party’s Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. 14.2.2.2. Representation. The Providing Party must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the Requesting Party, and that neither Providing Party nor its employees, agents or contractors retain any interest in and to the Works and Documents. 15.Affirmative Action The State intends to carry out its responsibility for requiring affirmative action by its Contractors, pursuant to Minn. Stat. §363A.36. Pursuant to that Statute, the Local Government is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women, and the qualified disabled, and submit such plan to the Commissioner of the Minnesota Department of Human Rights. In addition, when the Local Government lets a contract for the performance of work under a work order issued pursuant to this MPC, it must include the following in the bid or proposal solicitation and any contracts awarded as a result thereof: 15.1. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor employed more than 40 full-time employees on a single working day during the previous 12 months in Minnesota or in the state where it has its principle place of business, then the Contractor must comply with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600. A Contractor covered by Minn. Stat. § 363A.36 because it employed more than 40 full-time employees in another state and does not have a certificate of compliance, must certify that it is in compliance with federal affirmative action requirements. 15.2. Minn. Stat. § 363A.36. Minn. Stat. § 363A.36 requires the Contractor to have an affirmative action plan for the employment of minority persons, women, and qualified disabled individuals approved by the Minnesota Commissioner of Human Rights (“Commissioner”) as indicated by a certificate of compliance. The law addresses suspension or revocation of a certificate of compliance and contract consequences in that event. A contract awarded without a certificate of compliance may be voided. 15.3. Minn. R. Parts 5000.3400-5000.3600. Page 9 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 11 MnDOT Contract Number: 1028166 15.3.1. General. Minn. R. Parts 5000.3400-5000.3600 implement Minn. Stat. § 363A.36. These rules include, but are not limited to, criteria for contents, approval, and implementation of affirmative action plans; procedures for issuing certificates of compliance and criteria for determining a contractor’s compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual compliance reports; procedures for compliance review; and contract consequences for non-compliance. The specific criteria for approval or rejection of an affirmative action plan are contained in various provisions of Minn. R. Parts 5000.3400-5000.3600 including, but not limited to, parts 5000.3420-5000.3500 and 5000.3552-5000.3559. 15.3.2. Disabled Workers. The Contractor must comply with the following affirmative action requirements for disabled workers: 15.3.2.1. The Contractor must not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 15.3.2.2. The Contractor agrees to comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.3. In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with Minn. Stat. Section 363A.36, and the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. 15.3.2.4. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the commissioner of the Minnesota Department of Human Rights. Such notices must state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled employees and applicants for employment, and the rights of applicants and employees. 15.3.2.5. The Contractor must notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the Contractor is bound by the terms of Minn. Stat. Section 363A.36, of the Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment physically and mentally disabled persons. 15.3.3. Consequences. The consequences for the Contractor’s failure to implement its affirmative action plan or make a good faith effort to do so include, but are not limited to, suspension or revocation of a certificate of compliance by the Commissioner, refusal by the Commissioner to approve subsequent plans, and termination of all or part of this contract by the Commissioner or the State. 15.3.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600 and is aware of the consequences for noncompliance. 16.Workers’ Compensation Each party will be responsible for its own employees for any workers compensation claims. This MPC, and any work order contracts issued hereunder, are not intended to constitute an interchange of government employees under Minn. Stat. §15.53. To the extent that this MPC, or any work order issued hereunder, is determined to be Page 10 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 12 MnDOT Contract Number: 1028166 subject to Minn. Stat. §15.53, such statute will control to the extent of any conflict between the contract and the statute. 17.Publicity 17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is the Requesting Party must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Local Government individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from a work order contract. 17.2. Data Practices Act. Section 17.1 is not intended to override the Local Government’s responsibilities under the Minnesota Government Data Practices Act. 18.Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this master contract and all work order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or the breach of any such contracts, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 19.Prompt Payment; Payment to Subcontractors The parties must make prompt payment of their obligations in accordance with applicable law. As required by Minn. Stat. § 16A.1245, when the Local Government lets a contract for work pursuant to any work order, the Local Government must require its contractor to pay all subcontractors, less any retainage, within 10 calendar days of the prime contractor's receipt of payment from the Local Government for undisputed services provided by the subcontractor(s) and must pay interest at the rate of one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s). 20. Minn. Stat. § 181.59. The Local Government will comply with the provisions of Minn. Stat. § 181.59 which requires: Every contract for or on behalf of the state of Minnesota, or any county, city, town, township, school, school district, or any other district in the state, for materials, supplies, or construction shall contain provisions by which the Contractor agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the state, county, city, town, school board, or any other person authorized to grant the contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. 21.Termination; Suspension 21.1. Termination by the State for Convenience. The State or commissioner of Administration may cancel this MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the Local Government. Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.2. Termination by the Local Government for Convenience. The Local Government may cancel this MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the State. Page 11 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 13 MnDOT Contract Number: 1028166 Upon termination, the Local Government and the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this MPC and any work order contract if it does not obtain funding from the Minnesota legislature or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination or suspension must be by written or fax notice to the Local Government. The State is not obligated to pay for any services that are provided after notice and effective date of termination or suspension. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the master contract or work order is terminated because of the decision of the Minnesota legislature or other funding source, not to appropriate funds. The State must provide the Local Government notice of the lack of funding within a reasonable time of the State’s receiving that notice. 22.Data Disclosure Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Local Government consents to disclosure of its federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 23.Defense of Claims and Lawsuits If any lawsuit or claim is filed by a third party (including but not limited to the Local Government’s contractors and subcontractors), arising out of trunk highway work performed pursuant to a valid work order issued under this MPC, the Local Government will, at the discretion of and upon the request of the State, tender the defense of such claims to the State or allow the State to participate in the defense of such claims. The Local Government will, however, be solely responsible for defending any lawsuit or claim, or any portion thereof, when the claim or cause of action asserted is based on its own acts or omissions in performing or supervising the work. The Local Government will not purport to represent the State in any litigation, settlement, or alternative dispute resolution process. The State will not be responsible for any judgment entered against the Local Government, and will not be bound by the terms of any settlement entered into by the Local Government except with the written approval of the Attorney General and the Commissioner of Transportation and pursuant to applicable law. 24.Additional Provisions [The balance of this page has intentionally been left blank – signature page follows] Page 12 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 14 MnDOT Contract Number: 1028166 LOCAL GOVERNMENT COMMISSIONER OF TRANSPORTATION The Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable ordinance, resolution, or charter provision. By: By: (with delegated authority) Title: Title Assistant Commissioner or Assistant Division Director Date: Date: By: COMMISSIONER OF ADMINISTRATION As delegated to Materials Management Division Title By: Date: Date: Page 13 of 13 CM Master Partnership Contract (CM Rev. 04/10/2017) City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 15 Source Code Title Description 0032 Business Unit Management All expenses of business/office managers for general management and administration of support functions. includes administering central facilities maintenance and facilities capital budgets. 0152 Support Services Work that supports general office management, system management such as entering data into SWIFT, PPMS, PUMA and other MnDOT systems, attending staff meetings and other indirect support activities. 0400 Equipment Calibration-Mat Insp Use when performing periodic equipment calibration for equipment used in the materials lab or on construction projects. 0600 General Training Attended All costs (time, registration, materials, travel expenses, etc.) for attending or participating informal or informal training, including conferences that primarily provide training. 1182 Soils/Foundation Field/Laboratory Tests All laboratory testing necessary to provide geotechnical information to complete roadway soils recommendations and approvals for use in the development of Final Design Plans and Special Provisions. Lab work includes R-value, resilient modulus, soil classification, gradation, proctor testing, unconfined compression, consolidation, direct simple shear, direct sheer, permeability and triaxial tests. 1312 Tech Assist-Outside MnDOT Use when providing technical assistance to an organization external to MnDOT. 1421 Bridge Management System Operation/Administration/Data Use for tasks related to the Bridge Management System, including operations, administration, or data entry. 1434 Structural Metals Inspection-Non DOT Reviewing shop drawings furnished by suppliers, fabricators, and contractors (working drawing or calculations), and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices) for local agency projects. 1501 Traffic Management System (TMS)Used by traffic operations staff for all tasks that support the RTMC's operations center (or TOCC) providing traveler information, managing incidents and monitoring the FMS. Includes dynamic message sign maintenance, ramp meter maintenance, camera maintenance, and loop detection activities. Includes maintenance activities related to any ITS or TMS device such as RTMC cables, monitor wall, switchers, routers, or modems. Use to record all costs for maintenance activities related to traffic management fiber optics. Use for tasks related to maintaining traffic operations software including minor software enhancements and fixes. Use when providing traffic operations technical assistance external to MnDOT. 1513 Traffic Management System (TMS) Integration For tasks associated with the incorporation of new and existing TMS devices (cameras, loops, DMS, and other ITS devices) into existing infrastructure to ensure proper operation. Use with the Construction/Program Delivery Appropriation. 1520 Pavement Management System For tasks related to the operation of the pavement management system, including development and maintenance/technical support. Includes tasks to meet needs external to MnDOT. 1716 Record Sampling Used by Materials and Research Section and district materials staff to verify inspector" sampling and testing procedures and checking inspectors' equipment during project construction as required by FHWA. Use when performing field tests on split sample. 1721 Traffic Sign Work Orders Use for work involved in preparing work orders for traffic signs. Use only with Maintenance Operations appropriation (T790081). City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 16 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Source Code Title Description 1732 Material Testing & Inspection Performing construction phase and research physical and chemical laboratory testing, and related technical services in the districts and central labs, and for performing research and construction phase non-destructive testing materials surveys, and related technical services in the field and offices. Includes detour surveys. Non-destructive tests include, skid resistance and falling weight deflectometer (FWD) testing. 1733 Concrete Plant Inspections Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with stationary concrete plants or mobile concrete paving plant inspection. 1734 Construction Materials Inspections Performing construction phase material inspection and engineering, for structural steel, precast and pre-stressed concrete, reinforcement steel, and electrical products and related technical services in the field and office for materials to be used in multiple projects. Includes travel time, sampling, and sample delivery. Includes tasks related to reviewing shop drawings furnished by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices). 1735 Bituminous Plant Inspection Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with bituminous plant inspection. 1738 State Project - Specific Materials Inspection Performing material inspection for materials designated for a specific construction project (SP). Generally applies to inspection of such things as structural steel, prestressed concrete items, and most precast concrete items and for SP specific tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering and technical services in the field and offices). 1800 Field Inspection Occasional construction project field inspection (not cyclical inspection of assets); Includes field inspection of materials such as gradations, densities/DCP, proctors, compaction, slump tests, and field air testsand collecting and transporting samples for lab tests, but not the actual laboratory verifications. 1870 Traffic Signal Maintenance This work will not substitute for or alter existing cooperative construction agreements or traffic signal maintenance agreements. Work related to the occasional repair and replacement of traffic signal system structures and all electrical maintenance for traffic signal systems including electrical power, labor, equipment materials, GSOC locates, traffic control and responses to public inquiries. 1871 Lighting Maintenance & Utilities All work related to installing, maintaining, restoring, or removing highway lighting systems and fixtures. Includes repairing, maintaining, or replacing supports necessary for roadway lighting luminaries. Includes patrol highway lighting, inspect lighting structures, electrical service for highway lighting, re-lamping, pump stations, anti-icing systems, truck roll-over warning systems and electrical repairs. Includes traffic control in support of roadway lighting activities. Use for tasks related to public inquiries/complaints, review utility billings, provide data, and conduct field reviews. 1875 Locate One Call Finding and marking locations of buried conduit, cables, hand holes, loops, etc. in order to maintain or repair the traffic management system, signal systems, or roadway lighting systems. City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 17 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Source Code Title Description 1876 Traffic Counting Use to record labor, equipment usage, and material costs for activities related to traffic counts made for statewide traffic monitoring or traffic operations. Includes all activities related to traffic counting, such as taking requests, assigning priorities, collecting field data, processing data, and developing new techniques for collection. 2102 Patching Related source type codes: 2103-Heavy patching, 2104-Bituminous paving, 2105-Blow patching 2142 Overhead Sign Panel Maintenance Work related to the repair and replacement of overhead sign panels, extruded sign panels mounted on I-beams, and overhead sign structures. Includes related cable locates and traffic control. Does not include structural work. 2210 Guardrail-Install/Repair/Maintenance Install, repair, or maintain low tension cable, plate beams, and end treatments; cable tension adjustments; and reflector replacement. includes related traffic control. 2222 Sign/Delineation/Marker Repair Replacing, repairing, and washing signs (including temporary stop signs). Includes re-sequencing intersection signing and repair/replace overhead and extrude signs mounted on I-beams. Includes related cable locates and traffic control. 2316 Brush & Tree Removal Maintaining, watering, trimming, and removing highway right of way tree and brush. Includes chipping of tree limbs and stump removal/grinding. Includes related traffic control. 2624 Indirect Expense Indirect shop expenses and shop equipment. Allocate to mobile equipment. 2629 Supplies & Small Tools Shop tools, small equipment, and supplies that cannot be directly charged to a mobile equipment unit. 2819 Bridge Curb, Walk And Railing Repairing and maintaining bridge curb, walk, rail, coping, and fencing connected to the rail. Includes glare screen and median barriers on bridges. Includes related traffic control. 2820 Bridge Deck Work associated with bridge deck and slab repair regardless of removal depth or type of material used for patching. Includes deck or slab overlays and replacements and underside deck delamination. Includes related traffic control. 2822 Miscellaneous Bridge Maintenance This source code does not include replacement or major repair. Miscellaneous maintenance tasks performed on a specific bridge or structure not covered by other source codes. Includes minor repairs and simple fixes on items such as stairways, drains, fencing, light bases, transient guards, and access doors. Includes transient removal, ordering materials, and picking up equipment. Includes related traffic control. 2824 Bridge Inspection-Non-Federal All tasks related to inventory, inspection, and load capacity rating work done on trunk highway bridges to meet the requirements of the National Bridge Inspection System and/or Minnesota Bridge Safety Inspection Program or for billing to local governments. Includes related inspection reports and deck condition surveys. 2827 Bridge Expansion, Relief Joints All maintenance tasks associated with bridge expansion joints, except joint reestablishment. Includes tightening expansion device bolts and replacing seal glands. Includes related traffic control. 2828 Bridge Inspection-Federal Fund All bridge inspection tasks for non-MnDOT bridges funded by the federal Fracture-Critical Bridge Program (Project Code will begin with TSL and with the local bridge number). Includes related inspection reports. For MnDOT Trunk Highway bridges (Project Code begins with TSO followed by the bridge number) and local and Department of Natural Resources (DNR) (bridge number begins with 9A follow by bridge number) bridge inspections to be billed to the local government or Department of Natural Resources (DNR) use Source Code 2824. City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 18 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Source Code Title Description 2829 Bridge Superstructure All tasks to repair any bridge component above the bridge seat that is not included in other source codes. Includes repairs to all types of bridge superstructure elements such as girders, beams, floor beams, trusses, stringers, t-beams, precast channels, and box girders. Includes related traffic control. 2830 Bridge Bearing Assemblies All tasks related to the repair and maintenance of fixed or expansion-bearing assemblies on bridges. Includes related traffic 2834 Waterway Maintenance All tasks related to waterway maintenance for deck bridges. Includes debris removal, waterway cleanup, channel repair, and channel protection repair that is not part of slope protection. Includes related traffic control. 2838 Bridge Deck Crack Sealing All tasks related to deck crack sealing. Includes related traffic control. 2863 Traffic Signal Inspection Work related to cyclical structural and electrical inspection and preventive maintenance checks of traffic signal systems/structures. Includes labor, equipment, materials, and traffic control. 3000 Class Of Frequency Coordination Use for frequency coordination done with APCO, AASHTO or FCCA. 3002 Radio/Electronic Infrastructure Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency; Department of Public Safety (DPS) includes State Patrol (SP) Bureau of Criminal Apprehension (BCA), Fire Marshall); does not include Department of Natural Resources (DNR). See OSRC Project 3005 Radio - Mobile Equipment Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency (State Patrol, DNR, BCA, Fire Marshall). See OSRC Project Code list. 3009 Radio/Electronic System Upgrade & Installation Use for the installation and other services needed to provide major system upgrades or improvements to wireless or electronic systems. Use for all work performed to correct or repair deficiencies found in a new installation. 3025 Tower/Building Maintenance Use for all tasks related to the maintenance of a tower building or site. Includes towers, buildings, generators, LP system, fencing, landscaping, grounding, ice bridge, cable management, climbing ladders, card key systems, and HVAC. 3027 Radio Programming Creating or modifying radio frequency programs and programming mobile and portable radios. Does not include mobile radios used as fixed base radios as part of the Inter-OP System (Use 3009). 3049 On Call Electronic Communications Infrastructure Maintenance To be used by Statewide Radio Communications personnel to record on-call time. City Council Meeting of January 2, 2018 (Item No. 4f) Title: Resolution Approving Master Partnership Contract with MnDOT Page 19 MPC Program FY 2017-2022 Exhibit A - Table of Tech Serv Used with TA98 Project IDs If a source code is not on this list, a work order is needed. Date: 04/20/2017 If a source code is not on this list, a work order is needed. Meeting: City Council Meeting Date: January 2, 2018 Consent Agenda Item: 4g EXECUTIVE SUMMARY TITLE: Resolution Approving Delegated Contract Process Agreement with MnDOT RECOMMENDED ACTION: Motion to Adopt Resolution approving the Agency Agreement between the Minnesota Department of Transportation and the City of St. Louis Park. POLICY CONSIDERATION: Does the City Council wish to use Federal Funds to pay for transportation projects? SUMMARY: In the past, the City has developed and constructed transportation projects that have been financed either in whole or in part by federal funds. Federal funds have been used on some of the City’s larger projects and typically provide a substantial portion of the project funding. Recent examples of this include the Highway 7/ Louisiana Interchange Project. The City will continue to seek and use federal funds on future projects when appropriate. When using federal funds on City projects, specific rules and procedures must be followed. One of these rules is that the receipt and disbursement of the funds will be provided by the State Agency serving that area or type of work being performed. In the case of transportation projects, the Minnesota Department of Transportation (MnDOT) acts as the City’s agent. This is in accordance with Minnesota State Statute §161.36. When the City advertises, accepts bids, awards contract, administers the contract and makes payment on federal aid projects, there is a process and certain requirements to fulfill which is the same for every federal aid project. MnDOT refers to this as the Delegated Contract Process (DCP). For DCP projects, the duties of the local agency and the state agency are spelled out in an Agency Agreement. These agency agreements use the same boiler plate language for every federal aid project. Instead of preparing agreements for each individual federal aid project the City may undertake, a single agreement will be used that will cover all future federal aid projects. This is one of the methods that MnDOT takes to streamline the delivery of transportation projects. The City Attorney has reviewed this agreement and has no suggestions for changes. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Resolution MnDOT Agreement 1030096 Prepared by: Debra M Heiser, Engineering Director Approved by: Nancy Deno, Deputy City Manager City Council Meeting of January 2, 2018 (Item No. 4g) Page 2 Title: Resolution Approving Delegated Contract Process Agreement with MnDOT RESOLUTION NO. 18-____ RESOLUTION AUTHORIZING THE EXECUTION OF AN AGENCY AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION PROVIDING FOR THE COMMISIONER OF TRANSPORTATION TO ACT AS THE CITY’S AGENT IN ACCEPTING FEDERAL AID FUNDS FOR TRANSPORTATION-RELATED PROJECTS BE IT RESOLVED, that pursuant to Minnesota Statute Sec. 161.36, the Commissioner of Transportation be appointed an Agent of the City of St. Louis Park to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and the City Manager are hereby authorized and directed for and on behalf of the City of St. Louis Park to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 1030096”, a copy of which said agreement was before the City Council and which is made a part hereof by reference. Reviewed for Administration: Adopted by the City Council January 2, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 3 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 4 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 5 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 6 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 7 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 8 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 9 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 10 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 11 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 12 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 13 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 14 City Council Meeting of January 2, 2018 (Item No. 4g) Title: Resolution Approving Delegated Contract Process Agreement with MnDOTPage 15 Meeting: City Council Meeting Date: January 2, 2018 Consent Agenda Item: 4h EXECUTIVE SUMMARY TITLE: Final Payment Resolution - 2016 Pavement Management Project - Area 5 - Project No. 4016-1000 RECOMMENDED ACTION: Motion to Adopt Resolution accepting work and authorizing final payment in the amount of $179,986.42 for Project 4016-1000 Pavement Management (Area 5) with Park Construction, Contract No. 65-16. POLICY CONSIDERATION: Not Applicable SUMMARY: On April 4, 2016, the City Council awarded a contract in the amount of $2,743.053.02 to Park Construction for the Pavement Management Project (Area 5), Project 4016- 1000. The project included roadway, utility, sidewalk, and fiber optic work in the Aquila, Minnehaha and Cobblecrest Neighborhoods. The Contractor completed the work at a final contract cost of $2,921,042.47. This includes change orders and other minor changes to the project scope during construction. FINANCIAL OR BUDGET CONSIDERATION: The final contract cost of the work performed by the contractor under Contract No. 65-16 has been calculated as follows: Original Contract $ 2,743,053.02 Additional Work $ 200,184.85 Construction Costs $ 2,943.237.87 Final Contract Amount $ 2,921,042.47 Previous Payments $ 2,741,056.05 Balance Due $ 179,986.42 This project was planned for and included in the City’s adopted Capital Improvement Plan (CIP) and paid for with funds from Pavement Management, Sanitary Sewer Utility, Stormwater Utility, Water Utility, and General Obligation Bonds (for sidewalk and fiber optic). VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Resolution Prepared by: Aaron Wiesen, Project Engineer Reviewed by: Debra Heiser, Engineering Director Approved by: Nancy Deno, Deputy City Manager City Council Meeting of January 2, 2018 (Item No. 4h) Page 2 Title: Final Payment Resolution - 2016 Pavement Management Project - Area 5 - Project No. 4016-1000 DISCUSSION BACKGROUND: Annually the city rehabilitates several miles of local residential streets as part of the pavement management program. Pavement Management Area 5 included street rehabilitation work which consisted of removing and replacing the existing bituminous pavement and replacing portions of concrete curb and gutter as needed. Other work included sewer repairs and select watermain replacement within the neighborhood. In addition to the street rehabilitation activities, staff integrated the 2016 Connect the Park sidewalk segments into the project for cost savings, reduction in customer inconvenience, and contractor coordination. During construction several unexpected items came up that added to the cost of the project. The work that was completed increased the cost of the contract by $200,184.85. The additional work was necessary to ensure there is quality street, sidewalk and utility infrastructure for years to come and to address resident requests. A description of the additional work: •On July 19, 2016, there was a watermain break on Utah Avenue between 34th Street and 33rd Street. The break occurred when the contractor was connecting the new watermain on 34th Street to the existing watermain on Utah Avenue. The break happened north of the connection point, outside of the contract construction limits. The contractor’s work did not cause the break. The watermain break caused the entire 3300 Block of Utah to be out of water. The contractor worked over night and into the next day to repair the watermain break. The additional work cost $35,381.04. •As part of the watermain replacement in the Aquila neighborhood, the project plans included replacing the watermain on 34th Street and the watermain connection to a hydrant near the water tower in Elie Park. The Utility Division requested additional work to replace the watermain all the way to the base of the water tower, and the underground vault which included work on valves and fittings underneath the water tower. The location of the valves in an underground vault were not ideal for staff access when it needed to be turned off or on. Because this request required equipment and material that was not part of the original contract, the contractor agreed to complete the work if the city paid by time and material. The cost to complete the work requested was $83,646.44. This work added 5 days on to the project completion date. •During construction of the watermain, there were changes necessary to the plan such as installing additional valves, fixing existing valves that were failing, etc. This work was not part of the original contract and cost an additional $45,909.92. •There were storm sewer pipes and structures that were in poor condition, which were not noticed until the street was torn up. This work included fixing catch basins, manholes and replacing storm sewer pipes. The cost to complete the work was $13,647.35. •While constructing sidewalks and working with residents on construction impacts, at times we need to modify the grade of the new sidewalk or add retaining walls to ensure a finished product that meets the needs of both the city and the resident. In addition, there was traffic control and a trail bypass needed to reconstruct the pedestrian ramps for the Cedar Lake Trail. The additional work to make these changes cost $21,600.10. City Council Meeting of January 2, 2018 (Item No. 4h) Page 3 Title: Final Payment Resolution - 2016 Pavement Management Project - Area 5 - Project No. 4016-1000 RESOLUTION NO. 18-____ RESOLUTION AUTHORIZING FINAL PAYMENT AND ACCEPTING WORK FOR THE 2016 PAVEMENT MANAGEMENT PROJECT CITY PROJECT NO. 4016-1000 CONTRACT NO. 65-16 NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, as follows: 1.Pursuant to a written contract with the City dated April 4, 2016, Park Construction has satisfactorily completed the 2016 Pavement Management Project – Area 5, as per Contract No. 65-16 2.The Engineering Director has filed her recommendations for final acceptance of the work. 3.The work completed under this contract is accepted and approved. The final contract cost is $2,921,042.47. 4.The City Manager is directed to make final payment in the amount of $179,986.42 on this contract, taking the contractor’s receipt in full. Reviewed for Administration: Adopted by the City Council January 2, 2018 Thomas K, Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: January 2, 2018 Consent Agenda Item: 4i EXECUTIVE SUMMARY TITLE: Special Assessment – Water Service Line Repair at 9420 Frederick Avenue South RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the special assessment for the repair of the water service line at 9420 Frederick Avenue South, St. Louis Park, MN. P.I.D. 18-117-21-22-0139. POLICY CONSIDERATION: The proposed action is consistent with policy previously established by the City Council. SUMMARY: Kenneth and Jeanne Worm, owners of the single family residence at 9420 Frederick Avenue South, have requested the City to authorize the repair of the water service line for their home and assess the cost against the property in accordance with the City’s special assessment policy. The City requires the repair of service lines to promote the general public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water or sewer service lines for existing homes was adopted by the City Council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this are unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by City staff. The property owners hired a contractor and repaired the water service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment program. The property owners have petitioned the City to authorize the water service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $2,600. FINANCIAL OR BUDGET CONSIDERATION: The City has funds in place to finance the cost of this special assessment. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Resolution Prepared by: Jay Hall, Utility Superintendent Reviewed by: Mark Hanson, Public Works Superintendent Beth Simonsen, Accountant Tim Simon, Chief Financial Officer Cynthia S. Walsh, Director of Operations and Recreation Approved by: Nancy Deno, Deputy City Manager City Council Meeting of January 2, 2018 (Item No. 4i) Page 2 Title: Special Assessment – Water Service Line Repair at 9420 Frederick Avenue South RESOLUTION NO. 18-____ RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT FOR THE REPAIR OF THE WATER SERVICE LINE AT 9420 FREDERICK AVENUE SOUTH P.I.D. 18-117-21-22-0139 WHEREAS, the Property Owners at 9420 Frederick Avenue South, have petitioned the City of St. Louis Park to authorize a special assessment for the repair of the water service line for the single family residence located at 9420 Frederick Avenue South; and WHEREAS, the Property Owners have agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and WHEREAS, the City Council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the water service line. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1.The petition from the Property Owners requesting the approval and special assessment for the water service line repair is hereby accepted. 2.The water service line repair that was done in conformance with the plans and specifications approved by the Public Works Department and Department of Inspections is hereby accepted. 3.The total cost for the repair of the water service line is accepted at $2,600. 4.The Property Owners have agreed to waive the right to a public hearing, notice and appeal from the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5.The Property Owners have agreed to pay the City for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 4.00%. 6.The Property Owners have executed an agreement with the City and all other documents necessary to implement the repair of the water service line and the special assessment of all costs associated therewith. Reviewed for Administration: Adopted by the City Council January 2, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: January 2, 2018 Consent Agenda Item: 4j OFFICIAL MINUTES ST. LOUIS PARK TELECOMMUNICATIONS COMMISSION MEETING OF OCTOBER 25, 2017 ST. LOUIS PARK WESTWOOD ROOM MEMBERS PRESENT: Maren Anderson, David Dyer, Cindy Hoffman, Abe Levine, Nathan Munson and Rolf Peterson MEMBERS ABSENT: Bruce Browning STAFF PRESENT: Jacqueline Larson, Communications and Marketing Manager, Reg Dunlap, Civic TV Coordinator and John McHugh, Community TV Coordinator OTHERS PRESENT: No Comcast or CenturyLink representatives or public 1. Call to order Chair Anderson called the meeting to order at 7:00 p.m. 2. Roll Call Present at roll call were Commissioners Anderson, Dyer, Hoffman, Levine, Munson and Peterson. 3. Approval of Minutes for May 10, 2017. It was moved by Commissioner Peterson, seconded by Commissioner Levine, to approve the minutes. The motion passed 6-0. 4. Adoption of Agenda It was moved by Commissioner Hoffman, seconded by Commissioner Dyer, to approve the agenda. The motion passed 6-0. 5. Public Comment - None 6. Reports & Discussion A. Consider franchise fee review for Comcast: 2015-2017 Mr. Dunlap summarized past practice for auditing. There is an obligation for due diligence, balanced by the fact that the audit doesn’t recover the cost of doing the audit. The Commission consensus, after significant discussion in 2013, was to conduct two audits of three year terms over the last eight years of the franchise, and an audit was conducted for 2011-2013. Staff’s recommendation is to consider waiving an audit for 2015 and next year, address whether to audit 2016, 2017 and 2018. The franchise ends in 2021, so we could consider auditing the last three years of the franchise which means 2018, 2019 and 2020. For tonight, since there is a three year look-back, we’re considering whether to audit 2015. City Council Meeting of January 2, 2018 (Item No. 4j) Page 2 Title: Telecommunications Commission Meeting Minutes of October 25, 2017 Commissioner Levine asked if there was any reason to believe there would be any discrepancies since last year when we discussed this? Mr. Dunlap said he’d seen no headlines in trade press about Comcast audits that have made significant discoveries. Mr. McHugh asked if we had all been satisfied that Comcast has been transparent with everything that they do? He said Comcast sent a letter September 21 about upgrading to high definition (HD) TPT Weather and TPT Minnesota. The letter says it would only impact customers viewing in standard definition (SD). It does not say that customers who receive SD channels will no longer receive these channels. This kind of transparency is typical of the way they do business. It’s a cost of doing business for this Commission and the City to see if we have any misplaced concerns. We don’t know what we don’t know, but we know about some of the things they do. Commissioner Hoffman said it seems like Comcast sends a canned letter to everyone on the west side of the river, and asked if we can enforce having them being more clear on their letters? Mr. McHugh said they have to give proper notice if they are taking a channel away from a customer. Commissioner Peterson said that notice was typically in the bills, correct? And how many people see it in their bills. Mr. McHugh said that’s what we should get from them—show us the document sent to customers for notice. It also includes channel 204, TPT Kids, but the letter doesn’t say anything about that. He said to consider their business practices and what we might find, and if we don’t find anything, we certainly did our best. Chair Anderson asked if the audits focused on franchise fees? Mr. McHugh said that’s right, but this is a pattern of doing business. Is their reporting on channels as thorough as their reporting on finances? Commissioner Peterson said that over three years the City collected franchise fees of $1.8 million, and the last audit was $8,500. Would the next audit cost about the same? Mr. Dunlap said it varies a bit because sometimes we partner with other cities. Chair Anderson asked if we knew if other cities were looking to do an audit over these years? Mr. Dunlap said he hadn’t done that research, but that could be done before the December meeting when we have to decide. Commissioner Levine said the only way he would support this is if we could tie the audit to their disingenuous document on TPT channels. Because you played footsie with that letter, we don’t trust you. Make it clear there is a punishment that goes with being shady. Chair Anderson asked if there was enough funds in the budget to cover the audit? Mr. Dunlap said yes. City Council Meeting of January 2, 2018 (Item No. 4j) Page 3 Title: Telecommunications Commission Meeting Minutes of October 25, 2017 Commissioner Levine said, forget the audit for a moment. What do we want to happen as a result of that letter? Do we want them to make a public announcement? What behavior do we want from them? And perhaps we make it a news item that we did the audit because of their things like that, and let the public know that we don’t trust them, and we hope this prevents this from happening again. Chair Anderson said that the public threat is more impactful than the audit itself, since they’re only paying $12,000 that’s minor to them. Mr. McHugh said the first thing to do is confirm the 30 day notice is still in effect. Chair Anderson asked if we get calls about things like this? Mr. Dunlap said he received one complaint about this. Mr. Dunlap summarized some points to follow up in a letter to Comcast: we’re disappointed in the notice letter which wasn’t clear that customers would lose the TPT channels; and we’re considering punitive action, including a franchise fee audit. Chair Anderson suggested adding that the City will look for partners to conduct an audit. There was Commission consensus approving this course of action. Commissioner Peterson said that’s what we should do, and that he’s not totally against doing an audit now but he would like to do it closer to the end of the franchise. Chair Anderson asked if in a future franchise we could require them to pay for the audits? Mr. Dunlap said we could propose that language. Mr. McHugh said that if all our ducks are in a row and they should have provided notice, then the Commission can recommend to Council to find them not in compliance with the franchise and federal law, which is a much bigger deal than an audit. Commissioner Dyer said that there’s a bigger communication issue than this one letter. There are many complaints in the log about people surprised by bill increases. Commissioner Munson agreed and said it was not transparent communication. Mr. Dunlap said he would add a request to provide us the notice provided to customers, because that could defuse the issue. Commissioner Munson said that lack of transparency hinders the City’s ability to help people who call City Hall with questions about what’s happened. We can’t provide the kind of service we’d like to, if the information hasn’t been provided to us, and it prevents us from helping you. B. Review Comcast compiled complaint log The complaint log includes 41 complaints in five months. Commissioner Dyer said there were a lot of complaints about costs going up, and Mr. Dunlap said the log begins in May and Comcast had a price increase June 1. Most years there are a handful of complaints about their price increases but the last two years there were 20 to 30 directly related to the price increase for regional sports channels and the broadcast TV fees. City Council Meeting of January 2, 2018 (Item No. 4j) Page 4 Title: Telecommunications Commission Meeting Minutes of October 25, 2017 Commissioner Dyer commended staff for the way most complaints are quickly resolved, and Mr. Dunlap pointed out that both Ms. Larson and Mr. McHugh handle complaints as well. C. Discuss the City Council strategic goal: Using broadband to improve quality of life Several smart city articles were included in the packet, recommended by Commissioners Levine and Hoffman. The first topic addressed was a St. Paul library innovation on checking out mobile hot spots to allow internet access. Commissioner Dyer suggested that the Rec Center could check them out, for example. There was a broad discussion about the Wi-Fi the City provides, improving access to underserved people, the School District referendum and other topics. Ms. Larson said that PC’s for People is a nonprofit could help with the digital divide, and they provide support services as well. Staff had brought a proposal to the Council that was tabled because of concerns about repurposing hard drives, for example. The Commission supported the concept of using PC’s for People if security concerns could be worked out. Commissioner Peterson said he would contact the School District to find out if they have studies or information about underserved communities, ranging from youth to seniors. He said all communication from the District to students and parents is electronic, there are no notes in backpacks anymore. Commissioner Levine said he liked the article about what Jerusalem is doing with camera networks, security and parking, and had used their public Wi-Fi on the beach to read email and conduct business. He said this could be revisited when Chief Information Officer Clint Pires is available or as part of the smart city subcommittee. Commissioner Levine said that the 5G background was affected by the third rail of politics. He simply wanted an engineering background explanation, and tried repeatedly to line up that guest. D. Review CenturyLink second and third quarterly meetings & complaint log Mr. Dunlap said that CenturyLink has been widely advertising their “price for life.” Commissioner Levine said their service was not as fast or widespread as Comcast’s. 7. Communications from the Chair, Commissioners and City staff 8. Adjournment Chair Anderson adjourned the meeting at 8:11 p.m. Respectfully submitted by: Reg Dunlap Civic TV Coordinator Meeting: City Council Meeting Date: January 2, 2018 Action Agenda Item: 5a EXECUTIVE SUMMARY TITLE: Approve Appointment of Representatives to the Human Rights Commission RECOMMENDED ACTION: Motion to appoint Justin Carlson, Todd Sandler, and BethAnne Stolp to the Human Rights Commission for the remainder of terms as outlined below. POLICY CONSIDERATION: Not applicable SUMMARY: Several mid-term vacancies have occurred on the Human Rights Commission due to recent resignations and an election. One of the vacant terms expires on May 31, 2019 and the other two terms expire on May 31, 2020. Given the ranking approach employed by the city council during last spring’s appointment process, the following individuals are next in line for appointment to the commission. Each of the individuals have been contacted and have expressed a desire to be appointed. Applicant Term Expiration Justin Carlson 5/31/2019 Todd Sandler 5/31/2020 BethAnne Stolp 5/31/2020 Following appointment by council, each person will go through an orientation program with the staff liaison to the Human Rights Commission. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: None Prepared by: Melissa Kennedy, City Clerk Approved by: Nancy Deno, Deputy City Manager Meeting: City Council Meeting Date: January 2, 2018 Public Hearing Agenda Item: 6a EXECUTIVE SUMMARY TITLE: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- Continued RECOMMENDED ACTION: Mayor to continue the public hearing, take public testimony, and close the public hearing. Motion to Adopt Resolution accepting the project report, establishing Improvement Project No. 4018-1101 for the Rehabilitation of Texas Avenue and Division Street. (Included with this motion is the approval of the preliminary layout for Texas Avenue and Division Street and ordering the development of final plans). POLICY CONSIDERATION: Does the City Council wish to continue to pursue the proposed street rehabilitation project scope identified in this report? SUMMARY: The City of Hopkins has included a number of streets directly adjacent to the South Oak Hill neighborhood in their 2018 street and utility improvement project. Hopkins streets proposed for improvement include Cambridge Street, Oxford Street, Lake Street NE, Murphy Avenue, and the alley south of Lake Street. Hopkins and St. Louis Park staff have also identified Texas Avenue (from Highway 7 to Lake Street) and Division Street (from Texas Avenue to dead end) for rehabilitation. Texas Avenue and Division Street are border streets, so maintenance responsibility and jurisdiction is shared between the two cities. Both cities are interested in minimizing the inconvenience to the public and completing the work efficiently. Our best option to meet these interests is to complete these streets with the City of Hopkins 2018 Street and Utility Improvement Project. Due to a majority of the project being in Hopkins, on June 19 the City Council authorized a Joint Powers Agreement with the City of Hopkins to designate them as the lead agency for the contract. The scope of the project within St. Louis Park includes; street rehabilitation, sidewalk construction, and miscellaneous utility rehabilitation. In addition the project also includes the installation of the bikeway connecting to the Cedar Lake Regional Trail. Bike lanes on Texas Avenue between Highway 7 and Lake Street were approved by the City C ouncil on February 6, 2017. FINANCIAL OR BUDGET CONSIDERATION: The engineer’s estimate for this project is $617,495. This project is included in the CIP for 2018. Funding will be provided by a combination of Pavement Management, Utility Funds, and GO Bonds (sidewalk) VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion Resolution Location Map Proposed Typical Sections Petition Assembled by Resident of Hopkins Hopkins Overall 2018 Reconstruction Project Prepared by: Joseph Shamla, Senior Engineering Project Manager Reviewed by: Debra M. Heiser, Engineering Director Approved by: Nancy Deno, Deputy City Manager City Council Meeting of January 2, 2018 (Item No. 6a) Page 2 Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- Continued DISCUSSION BACKGROUND: In 2018, Texas Avenue (from Highway 7 to Lake Street) and Division Street (from Texas Avenue to dead end) are proposed to be reconstructed. In general, Texas Avenue is 60% within St. Louis Park and 40% within Hopkins and Division Street is shared equally between the two cities. The City of Hopkins has a larger reconstruction project in the area which includes Cambridge Street, Oxford Street, Lake Street Northeast, Murphy Avenue, and the alley south of Lake Street. Completing Texas Avenue and Division Street at this time will provide the City a better price and the residents a better product as both sides of the street will be completed at the same time. In addition to this local street reconstruction project, the Minnesota Department of Transportation (MnDOT) has a mill and over lay project on Highway 7 in 2018. The mill and overlay project limits are from west of the City of St. Louis Park City border to the recently installed pavement on the Louisiana Avenue interchange project which was completed in 2015. Staff has been working with MnDOT to modify the intersection of Highway 7 and Texas Avenue to make a better bike connection for the bike facilities located north and south of the intersection. Texas Avenue was last reconstructed in 1960 and Division Street in 1956. In order to ensure that the reconstructed Texas Avenue meets the needs of the City for another 40 years, staff is reviewing existing data and planning for future transportation in the corridor for the recommended design. Previous Council Actions Due to a majority of the project being in Hopkins, on June 19, the City Council authorized a Joint Powers Agreement with the City of Hopkins to designate them as the lead agency for the construction contract. On February 6, 2017 the City Council approved the installation of bike lanes on Texas Avenue from Highway 7 to Lake Street. This segment will connect into the South Oak Hill Neighborhood via Lake Street and Rhode Island ultimately connecting to the Cedar Lake Regional Trail. Due to this reconstruction project staff delayed the installation of this bikeway until 2018. When the bike lanes are installed on Texas Avenue south of Highway 7, a bike facility will be in place on Texas Avenue between 28th Street and the Cedar Lake Regional Trail. On December 18, 2017 the City Council opened the Public Hearing for this item. In the interest of providing sufficient notification for public comment, the City Council continued the public hearing to the January 2, 2018 City council meeting. Proposed Sidewalk No sidewalk is currently installed in St. Louis Park on Texas Avenue south of Highway 7. Staff has reviewed the traffic on Texas Avenue and Division Street to determine if sidewalk should be recommended. Texas Avenue is a collector street, with an average daily traffic (ADT) of 2000 vehicles per day. Texas Avenue north of Highway 7 has sidewalk on both sides of the street, along with commercial destinations on Texas Avenue, including the Shoppes at Knollwood. Due to the high volume of traffic on Texas and its role as a collector road, staff is recommending that sidewalk be added on the east side of Texas Avenue between Highway 7 and Lake Street. Staff is also recommending the addition of sidewalk on the west side of Texas Avenue between Highway 7 and Division Street. This new sidewalk will connect the South Oak Hill Neighborhood to the commercial destinations north of Highway 7. City Council Meeting of January 2, 2018 (Item No. 6a) Page 3 Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- Continued Division Street is a dead end that serves as a local street with a low traffic volume, as a result, staff is not recommending installing a sidewalk on Division Street. A petition was received from a resident in the City of Hopkins and they provided a copy to the City of St. Louis Park. Please see the petition in the attachment section. Boulevard Sidewalk In general, where there is sufficient right- of- way, a grass boulevard between the sidewalk and the street is the standard design for sidewalks in St. Louis Park. The right- of- way on this road segment is wide enough to include a 6 foot wide grass boulevard between the road and the proposed sidewalk. Boulevard sidewalks provide the following benefits •Stormwater treatment: Providing a grass boulevard adjacent to the sidewalk provides an area where stormwater can infiltrate rather than directly draining into the storm sewer system. If the sidewalk were moved to the back of curb, the City would be required to add additional stormwater treatment for the added impervious on this project. •Reduced traffic speeds: Planting trees near the edge of the road provides a vertical edge which is known to reduce travel speed in the corridor. •Improved pedestrian safety: Pedestrians are further away from the travel lanes providing separation from vehicles. Providing a safer and more pleasant space to walk. •Snow storage: A boulevard provides space in the winter for snow storage. The separation reduces the amount of snow on the sidewalk thus making it easier to clear the snow on both the street and sidewalk. •Aesthetics: A sidewalk on the back of curb can make the road feel wide and the sidewalk uninviting. A street which has trees planted in the boulevard can add a shade for sidewalk users and a pleasant visual element to the neighborhood. Utility Replacement As a part of all of our street rehabilitation projects, the City evaluates the condition of the existing sanitary sewer, storm sewer, and water main. Only minor replacement of this infrastructure is necessary on Texas Avenue and Division Street. This work will be completed with this project. Staff met with private utility companies on December 15th to inform them of the project and determine if any private utility work will take place prior to the start of this project. Also, the Met Council will be replacing their large diameter forcemain on Lake Street. This project is a continuation of the forcemain replacement which occurred through St. Louis Park from 2014 to 2016. The project limits will extend from west of Blake Road to 200 feet east of Lake Street. The only section within St. Louis Park is 200 feet east on Lake Street. Pavement Rehabilitation The roads being rehabilitated are shared between St. Louis Park and the City of Hopkins. In determining which pavement management preservation technique should be used, the City of Hopkins met with the City of St. Louis Park to decide on a path forward. After reviewing the condition of the road, staff recommends that the city pursue a reconstruction project. Coordinating this project with the City of Hopkins neighborhood project will result in cost savings as well as reduced inconvenience to the property owners and the traveling public. A full reconstruct consists of the removal and replacement of the curb and gutter, and pavement. City Council Meeting of January 2, 2018 (Item No. 6a) Page 4 Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- Continued Tree Impact Staff is working with the City Forester to limit impact to trees which are in good health. Since the December 18th Public Hearing, the concept plan has been modified to save some of the trees which were discussed by residents. The current plan identifies 3 trees which will need to be removed to construct the sidewalk on both sides of Texas Avenue within St. Louis Park. Five trees which were identified for removal at the last meeting will be saved through modifications of the sidewalk alignment. Trees which are removed will be replaced on a caliper inch basis. For example, a 10 caliper inch tree would be replaced by 4 trees which are 2.5 inch caliper inch per tree. The replacement trees would be located within the Texas Avenue right-of-way as space allows or planted in other locations in the City. The proposed 6 foot boulevard between the sidewalk and the road has been identified as a location for planting new trees. Texas Avenue Design In late 2017, bike lanes were installed on Texas Avenue from Highway 7 to Minnetonka Boulevard. Additional bike facilities will be placed on Texas Avenue north of Minnetonka Boulevard and south east of the intersection of Lake Street and Texas Avenue South connecting to the Cedar Lake Regional Trail in 2018. When all segments of bikeway on Texas are implemented it will provide residents with a safe connection between the north and south regional trails, as well as Texa-Tonka and the Shoppes at Knollwood. The bike lane on Texas Avenue South will also connect to Lake Street in the City of Hopkins. Lake Street will also be a “share the road” bike facility with on street parking from Texas Avenue to Blake Road. The St. Louis Park City Council approved bike lanes on Texas Avenue in February of 2017. These bike lanes will be installed in the fall of 2018 with this project. The original design proposed by the City of Hopkins staff was to install bike lanes on Texas Avenue from Division Street to Lake Street so as to mirror the St. Louis Park bike lanes. The Hopkins City Council approved a “share the road” bike facility within the City of Hopkins on Texas Avenue so that parking could be preserved. A proposed typical section of Texas Avenue South is attached for reference. A parking survey was completed on Texas Avenue prior to determining whether or not to eliminate parking. Texas Avenue was surveyed on 40 different occasions at different times of the day and on weekends. The most cars parked on Texas Avenue during this period was 2 and only 8 cars total were identified over the 40 surveys. Public Process The City of Hopkins hosted a joint public meeting for this project on September 27, 2017. St. Louis Park also hosted a public meeting on November 14, 2017 for St. Louis Park residents to gather input prior to starting the preliminary design. We have received feedback from residents on the proposed design. •Sidewalks – Some residents are concerned about the addition of sidewalks in the right- of- way in front of their property. Comments were also received at the public hearing on December 18, 2017. The public hearing is still open so residents will also be able to speak at the City Council meeting on January 2, 2018. City Council Meeting of January 2, 2018 (Item No. 6a) Page 5 Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- Continued Recommendation: Engineering is recommending that the City Council approve the preliminary layout so the consultant can move forward with final design. Texas Avenue within St. Louis Park is proposed to have sidewalk on both sides of the street from Highway 7 to Division Street. Sidewalk is also proposed on the west side of Texas Avenue from Division Street to Lake Street. The reason that sidewalk is recommended along Texas Avenue is due to the average ADT being 2000 cars per day. On Division Street, sidewalk is not recommended due to the low volume of traffic. Proposed Schedule: In order to ensure there is enough time to construct the improvements in 2018, staff needs direction on whether or not to include the sidewalks proposed with this project. To achieve this, we are asking the City Council to approve a preliminary layout tonight so the consultant can start on the final design. The following is the proposed schedule: 60 percent plans January 2018 Public meeting to review final plans February 2018 Approve Plans/ Authorization to Bid by City Council March 2018 Construction April – Nov 2017* *The overall project which includes the larger Hopkins Neighborhood Reconstruction Project will span from April to November. Texas Avenue South and Division Street will be approximately 10 weeks of construction for each during this time period. City Council Meeting of January 2, 2018 (Item No. 6a) Page 6 Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- Continued RESOLUTION NO. 18-____ RESOLUTION ACCEPTING THE PROJECT REPORT, ESTABLISHING IMPROVEMENT PROJECT NO. 4018-1101, APPROVING PRELIMINARY LAYOUT, AND AUTHORIZING PREPARATION OF FINAL PLANS WHEREAS, the City Council of the City of St. Louis Park has received a report from the Project Engineer related to the 2018 Hopkins Street and Utility Improvement Project (4018-1101): NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1.The Project Report regarding Project No. 4018-1101 is hereby accepted. 2.Such improvements as proposed are necessary, cost effective, and feasible as detailed in the Project Report. 3. The proposed preliminary layout is hereby approved. 4.Final plan development is authorized following the typical section approved by the City Council. Reviewed for Administration: Adopted by the City Council January 2, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of January 2, 2018 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- Continued Page 7 4’-4”14’-4”5’-0” WALK PROPOSED6’-0” BOULEVARD PROPOSED PROPOSEDBIKE LANE5’-0”INTEGRAL W/ CURB PROPOSED7’-0”PARKING LANE PROPOSED12’-0” DRIVE LANE PROPOSED 8” CURB 8” CURB 11’-0” DRIVE LANE W/ SHARROWS 66’-0” RIGHT-OF-WAYR.O.W.R.O.W.PROPOSED ROADWAY 35’ CITY LIMITSROADWAYCL Proposed 2018 Improvements Texas Avenue City Council Meeting of January 2, 2018 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- Continued Page 8 City Council Meeting of January 2, 2018 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- ContinuedPage 9 City Council Meeting of January 2, 2018 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- ContinuedPage 10 City Council Meeting of January 2, 2018 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- ContinuedPage 11 City Council Meeting of January 2, 2018 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing- Continued Page 12