Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2017/12/18 - ADMIN - Agenda Packets - City Council - Regular
AGENDA DECEMBER 18, 2017 7:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY – Council Chambers 1.Call to Order 2.Roll Call 3. Approval of Minutes 3a. Economic Development Authority Meeting Minutes December 4, 2017 4. Approval of Agenda 5.Reports – None 6.Old Business – None 7.New Business 7a. 2018 Final HRA Levy Certification and Budget Adoption Recommended Action: Motion to Adopt EDA Resolution authorizing the proposed levy of a special benefit levy pursuant to Minnesota Statutes Section 469.033, Subdivision 6, and approval of the 2018 Proposed HRA Levy and Budget for fiscal year 2018. 7b. Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Recommended Action: Motion to Adopt EDA Resolution approving the Second Amendment to the Purchase and Redevelopment Contract between the EDA and PLACE E-Generation One, LLC 8.Communications – None 9.Adjournment 7:30 p.m. CITY COUNCIL MEETING – Council Chambers 1.Call to Order 1a. Pledge of Allegiance 1b. Roll Call 2.Presentations 2a. Introduction and Welcome of New CERT (Community Emergency Response Team) Member 3. Approval of Minutes 3a. Special Study Session Meeting Minutes of December 4, 2017 3b. City Council Meeting Minutes December 4, 2017 Meeting of December 18, 2017 City Council Agenda 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda, or move items from Consent Calendar to regular agenda for discussion.) 5. Boards and Commissions -- None 6. Public Hearings 6a. 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing Recommended Action: Mayor to open the public hearing, take public testimony, and close the public hearing. Motion to Adopt Resolution accepting the project report, establishing Improvement Project No. 4018-1101 for the Rehabilitation of Texas Avenue and Division Street. (Included with this motion is the approval of the preliminary layout for Texas Avenue and Division Street and ordering the development of final plans). 6b. On-Sale Intoxicating and On-Sale Sunday Liquor License for ResBiz, LLC dba Blue Fox Indian Bar & Grill Recommended Action: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve On-Sale Intoxicating and On-Sale Sunday Liquor License for ResBiz, LLC dba Blue Fox Indian Bar & Grill, located at 5377 W. 16th St., for the license term through March 1, 2018. 6c. CSM Lodging Services Inc. dba Courtyard Minneapolis West - On-Sale Intoxicating and On-Sale Sunday Liquor License Recommended Action: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve application from CSM Lodging Services Inc. dba Courtyard Minneapolis West for an On-Sale Intoxicating and On-Sale Sunday Liquor License for the premises located at 9980 Wayzata Boulevard with a license term through March 1, 2018. 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. 2018 Budget, Final City and HRA Property Tax Levies, and 2018-2027 Capital Improvement Plan (CIP) Recommended Action: • Motion to Adopt Resolution approving the 2018 Budgets and authorizing the 2018 Final Property Tax Levy. • Motion to Adopt Resolution authorizing the 2018 Final HRA Levy. • Motion to Adopt Resolution approving the 2018-2027 Capital Improvement Plan. 8b. Westwood Hills Nature Center Project – Schematic Design Recommended Action: Motion to approve the Schematic Design for the Westwood Hills Nature Center project and direct staff to move forward to the Design Development phase. Meeting of December 18, 2017 City Council Agenda 8c. Off-sale Intoxicating Liquor Recommended Action: Motion to Adopt Resolution limiting the number of off-sale intoxicating liquor licenses issued in St. Louis Park. 8d. Special Assessment for Water and Sewer Availability Charges Recommended Action: Motion to Adopt Resolution authorizing the special assessment for Water and Sewer availability charges (WAC and SAC) for Paul Revere Masonic Center, LLC at 6509 Walker Street, St. Louis Park, MN. 8e. Resolution Accepting Annual City Manager Evaluation Recommended Action: Motion to Adopt Resolution for formal acceptance of the final City Manager annual evaluation. 8f. 2018 Non-Union Employee Compensation Recommended Action: Motion to Adopt Resolution confirming a 3% general increase for non-union employees effective 1/1/18; approving the City Manager’s salary for 2018, and continuing participation in the Volunteer Firefighter Benefit Program. 8g. Recognition of Councilmembers Gregg Lindberg & Sue Sanger Recommended Action: • On behalf of the City Council and City Manager, the Mayor is asked to recognize Gregg Lindberg for his years of service as a member of the St. Louis Park City Council representing Ward 3 from January 6, 2014 to January 2, 2018. • On behalf of the City Council and City Manager, the Mayor is asked to recognize Sue Sanger for her years of service as a member of the St. Louis Park City Council representing Ward 1 from August 7, 1995 to January 2, 2018. 9. Communications – Written Reports 9a. NOAH Preservation Workgroup – Update 9b. November 2017 Monthly Financial Report Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting of December 18, 2017 City Council Agenda CONSENT CALENDAR 4a. Approve the second reading and adopt Ordinance amending the Solid Waste Management code and to approve the Ordinance Summary for publication. 4b. Adopt Resolution to recognize Police Lieutenant Lori Dreier for 26 years of service. 4c. Authorize execution of a professional services contract with SRF Consulting Group, Inc. in the amount of $134,396.00 for the Mobility Chapter of the Comprehensive Plan Update. 4d. Adopt Resolution accepting work and authorizing final payment in the amount of $82,121.04 for the Fixed Network Water Meter Replacement Project with Ferguson Waterworks - Project No. 5015-0001, City Contract No. 91-15. 4e. Adopt Resolution authorizing execution of a contract with Summit Envirosolutions for 2018 consultant services related to the implementation of the Reilly Tar & Chemical Corporation (Reilly) Consent Decree/Remedial Action Plan (CD/RAP). St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Meeting: Economic Development Authority Meeting Date: December 18, 2017 Minutes: 3a UNOFFICIAL MINUTES ECONOMIC DEVELOPMENT AUTHORITY ST. LOUIS PARK, MINNESOTA DECEMBER 4, 2017 1. Call to Order President Mavity called the meeting to order at 7:25 p.m. Commissioners present: President Anne Mavity, Tim Brausen, Steve Hallfin, Gregg Lindberg, Thom Miller, Susan Sanger, and Jake Spano. Commissioners absent: None. Staff present: Executive Director (Mr. Harmening), Chief Financial Officer (Mr. Simon), Economic Development Coordinator (Mr. Hunt), Chief Information Officer (Mr. Pires), Community Development Director (Ms. Barton), City Attorney (Mr. Mattick), Deputy City Manager/Human Resources Director (Ms. Deno), Communications Manager (Ms. Larson), and Recording Secretary (Ms. Pappas). 2. Roll Call 3. Approval of Minutes 3a. Economic Development Authority Meeting Minutes November 6, 2017 It was moved by Commissioner Miller, seconded by Commissioner Brausen, to approve the EDA minutes as presented. The motion passed 7-0. 4. Approval of Agenda It was moved by Commissioner Brausen, seconded by Commissioner Lindberg, to approve the EDA agenda as presented. The motion passed 7-0. 5. Reports 5a. Approval of EDA Disbursements It was moved by Commissioner Sanger, seconded by Commissioner Brausen, to approve the EDA Disbursements. The motion passed 7-0. 6. Old Business - None Economic Development Authority Meeting of December 18, 2017 (Item No. 3a) Page 2 Title: Economic Development Authority Meeting Minutes of December 4, 2017 7. New Business 7a. Elmwood Village Tax Increment District Interfund Loan. EDA Resolution No. 17-22 Mr. Simon presented the staff report. He stated that during the annual tax increment management review with Ehlers on October 23, 2017, one of the recommendations was to adopt a new interfund loan of up to $7,000,000 to fund several projects in the Capital Improvement Plan with the Elmwood Village Tax Increment Revenues from the overall legal pooling amount. It was moved by Commissioner Brausen, seconded by Commissioner Spano, to waive the reading and adopt EDA Resolution No. 17-22, for advance of certain costs in connection with the Elmwood Village Tax Increment Financing District. The motion passed 6-1 (Commissioner Miller opposed) 7b. Purchase Agreement for 5639 Minnetonka Blvd. EDA Resolution No. 17-23 Ms. Grove presented the staff report. At the October 23, 2017, study session, the EDA provided consensus support for acquiring a bank-owned property located at 5639 Minnetonka Blvd. Since that time, the property was placed on auction, and staff successfully placed the highest bid for the property at $136,000. Staff subsequently negotiated a proposed purchase agreement for the property, the terms of which were provided at the November 27 study session. The proposed agreement has been reviewed by EDA’s legal counsel. Ms. Grove stated that upon acquisition, staff will have the property secured and work to facilitate redevelopment of the property, along with the three adjacent properties to the west, to expand the city’s housing stock and affordable housing. She noted that the property is zoned R4, medium-density multi-family residential. Staff believes this location provides an opportunity to incorporate non-traditional housing options such as row homes or townhomes. The closing will be held two weeks from today. Commissioner Sanger asked if the city would like to purchase one or more of the three remaining properties, as well. Ms. Barton stated yes, and having the one would allow staff to redirect purchase of the others, as well. Commissioner Miller noted that with the city owning this property, it gives some control of parcels zoned R4. He added that he would, however, like to see the lowest possible density project for R4, especially since it abuts to many single-family homes in the area. He thanked staff for purchasing this property. Commissioner Brausen added that he supports this resolution to purchase the home, adding that it will allow the city some control as to how it is developed. He would like there to be consideration for a senior housing development in this location. He added that he is not opposed to a higher density project, especially if the project involves senior housing. Economic Development Authority Meeting of December 18, 2017 (Item No. 3a) Page 3 Title: Economic Development Authority Meeting Minutes of December 4, 2017 President Mavity stated that she supports creative development here and does not support the lowest density on the site. Commissioner Miller clarified that when he stated the lowest possible density, he was referring to density that R4 zoning recommends. It was moved by Commissioner Sanger, seconded by Commissioner Spano, to waive the reading and adopt EDA Resolution No. 17-23, approving the Purchase Agreement between the EDA and Carrington Mortgage Services, LLC for 5639 Minnetonka Blvd. and authorize the Executive Director to execute the documents necessary to complete the real estate transaction. The motion passed 7-0. 8. Communications - None 9. Adjournment The meeting adjourned at 7:35 p.m. ______________________________________ ______________________________________ Melissa Kennedy, Secretary Anne Mavity, President Meeting: Economic Development Authority Meeting Date: December 18, 2017 Action Agenda Item: 7a EXECUTIVE SUMMARY TITLE: 2018 Final HRA Levy Certification and Budget Adoption RECOMMENDED ACTION: Motion to Adopt EDA Resolution authorizing the proposed levy of a special benefit levy pursuant to Minnesota Statutes Section 469.033, Subdivision 6, and approval of the 2018 Proposed HRA Levy and Budget for fiscal year 2018. POLICY CONSIDERATION: Does the EDA desire to continue to levy the full 0.0185% of estimated market value allowable for HRA purposes of $1,172,786. SUMMARY: The HRA levy was originally implemented in St. Louis Park due to legislative changes in 2001 which significantly reduced future tax increment revenues. The City Council elected at that time to use the levy proceeds for future infrastructure improvements in redevelopment areas. By law, these funds could also be used for other housing and redevelopment purposes. However they are committed to repaying the Development Fund via an interfund loan for the Highway 7 and Louisiana Ave project until 2019 or 2020 based on the current Long Range Financial Management Plan. Given this obligation, staff recommends the HRA Levy continue at the maximum allowed by law for the 2018 budget year. The HRA Levy cannot exceed 0.0185% of the estimated market value of the City. Therefore, staff has calculated the maximum HRA Levy for 2018 to be $1,172,786 based on valuation data from Hennepin County which is an increase of $86,325. The EDA is allowed to authorize the HRA levy and then forward this recommendation to the City Council. Council action is required before certification, which is also scheduled to occur on December 18, 2017. FINANCIAL OR BUDGET CONSIDERATION: The proposed levy will help support infrastructure in redevelopment areas. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: EDA Resolution 2018 HRA Levy Final Budget Prepared by: Tim Simon, Chief Financial Officer Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Economic Development Authority Meeting of December 18, 2017 (Item No. 7a) Page 2 Title: 2018 Final HRA Levy Certification and Budget Adoption ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY EDA RESOLUTION NO. 17-____ AUTHORIZING THE FINAL LEVY OF A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6 AND APPROVAL OF A FINAL BUDGET FOR FISCAL YEAR 2018 WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic Development Authority (the "Authority"); and WHEREAS, pursuant to the EDA Act, the City Council granted to the Authority all of the powers and duties of a housing and redevelopment authority under the provisions of the Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and WHEREAS, Section 469.033, Subdivision 6, of the HRA Act permits the Authority to levy and collect a special benefit levy of up to .0185 percent of estimated market value in the City upon all taxable real property within the City; and WHEREAS, the Authority desires to levy a special benefit levy in the amount of up to .0185 percent of estimated market value in the City for taxes payable in 2018; and WHEREAS, pursuant to Minnesota Statutes, Section 275.065, the Authority is required to adopt a proposed budget and a proposed tax levy and submit the same to the County Auditor by December 29; and WHEREAS, the Authority has before it for its consideration a copy of a proposed budget for its operations for the fiscal year 2018 and the amount of the proposed levy for collection in 2018 shall be based on this budget and the long range financial management plan, subject to any adjustments in the budget as finally approved prior to certification of the final special benefit levy. NOW THEREFORE, be it resolved by the Board of Commissioners of the St. Louis Park Economic Development Authority: 1.The proposed budget for the operations of the Authority in fiscal year 2018, as presented for consideration by the City Council, is hereby in all respects approved, subject to final approval by the Authority before certification of the tax levy under Minnesota Statutes, Section 275.07. 2.Staff of the Authority are hereby authorized and directed to file the proposed budget with the City in accordance with Minnesota Statutes, Section 469.033, Subdivision 6. 3.The proposed special benefit levy pursuant to Minnesota Statutes, Section 469.033, Subdivision 6, is hereby approved in a maximum amount equal to .0185 percent of estimated market value in City of St. Louis Park, currently estimated to be $6,339,381,200 with respect to taxes payable in calendar year 2018, subject to final approval by the Authority before certification of the special benefit levy pursuant to Minnesota Statutes, Section 275.07. Economic Development Authority Meeting of December 18, 2017 (Item No. 7a) Page 3 Title: 2018 Final HRA Levy Certification and Budget Adoption 4.Staff of the Authority are hereby authorized and directed to seek the approval by resolution of the City Council of the levy of special benefit taxes payable in 2018 and to take such other actions as are necessary to bring before the Board the final budget and levy to be sent to the county auditor on or before five working days after December 20, 2017. Reviewed for Administration Adopted by the Economic Development Authority December 18, 2017 Executive Director President Attest: Secretary Economic Development Authority Meeting of December 18, 2017 (Item No. 7a) Page 4 Title: 2018 Final HRA Levy Certification and Budget Adoption HRA Levy 2018 Final Budget 2016 2017 2018 Actual Revised Budget Proposed Budget Revenues: Property Tax Levy 999,060$ 1,086,461$ 1,172,786$ Interest Income 4,797 - - Total Revenue 1,003,857$ 1,086,461$ 1,172,786$ Expenditures: Services and Other Charges 15,107$ 15,000$ 15,000$ Transfer Out to Development Fund 1,927,196 1,077,961 1,157,786 Total Expenditures 1,942,303$ 1,092,961$ 1,172,786$ Beginning Cash Balance 944,946$ 6,500$ -$ Net Change (938,446)$ (6,500)$ -$ Ending Cash Balance 6,500$ -$ -$ Estimated Loan balance 3,075,428$ 1,997,467$ 839,681$ Meeting: Economic Development Authority Meeting Date: December 18, 2017 Action Agenda Item: 7b EXECUTIVE SUMMARY TITLE: Second Amendment to Purchase and Redevelopment Contract with PLACE E- Generation One, LLC RECOMMENDED ACTION: Motion to Adopt EDA Resolution approving the Second Amendment to the Purchase and Redevelopment Contract between the EDA and PLACE E- Generation One, LLC POLICY CONSIDERATION: Does the EDA wish to establish a new closing date for the sale of the North Site of the Via project and provide for an alternative financing plan for the affordable housing units specified within the Contract, should it be necessary? SUMMARY: As discussed at the December11th Study Session, PLACE plans to utilize private activity bonds and low-income housing tax credits to finance the affordable housing units within its Via mixed-use project, to be constructed on the north and south sides of the future SWLRT Wooddale Station. However, those financing tools may be eliminated or rendered non-viable under currently proposed tax reform legislation under consideration by Congress. PLACE therefore, prepared an alternative plan for financing the project’s affordable units in the event those tools can’t be utilized. That plan retains the same number of affordable units as established under the Purchase and Redevelopment Contract (200 total units), but adjusts the affordability of those units. A Second Amendment to the Purchase and Redevelopment Contract is required to allow for the alternative financing plan and to establish a new closing date for the sale of the project’s North Site. Under the proposed Second Amendment, should it prove necessary, PLACE would reserve a total of 200 units within the North and South Apartment Components as affordable apartments, with 10% of those units reserved for households at or below 50% of AMI, and the other 90% of those units reserved for households at or below 80% of AMI. The minimum market value of the North and South Apartments Component would increase if PLACE rented the affordable units at the alternative AMI levels. The Second Amendment provides that the parties will execute and record a modification of the Assessment Agreements for the North and South Components to increase the minimum market values if the Redeveloper rents the Affordable Apartments at the alternative AMI levels. Additionally, out of an abundance of caution, the new closing date for the North Parcels is now scheduled on or before April 30, 2018 – the original closing date for all of the Redevelopment Property, and the current closing date for the South Parcels. FINANCIAL OR BUDGET CONSIDERATION: Ehlers determined no adjustment to the amount of TIF assistance provided under the Contract would be necessary under PLACE’s alternative financing plan for the project’s affordable housing units. VISION CONSIDERATION: St. Louis Park is committed to providing a well-maintained and diverse housing stock. SUPPORTING DOCUMENTS: EDA Resolution Second Amendment Prepared by: Greg Hunt, Economic Development Coordinator Reviewed by: Karen Barton, Community Development Director Approved by: Tom Harmening, EDA Executive Director, City Manager Economic Development Authority Meeting of December 18, 2017 (Item No. 7b) Page 2 Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC EDA RESOLUTION NO. 17-____ RESOLUTION APPROVING A SECOND AMENDMENT TO PURCHASE AND REDEVELOPMENT CONTRACT BETWEEN THE ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY AND PLACE E-GENERATION ONE LLC BE IT RESOLVED BY the Board of Commissioners ("Board") of the St. Louis Park Economic Development Authority, St. Louis Park, Minnesota (the "Authority") as follows: Section 1. Recitals. 1.01. Pursuant to its authority under Minnesota Statutes, Sections 469.090 to 469.1082, as amended, the Authority administers its Redevelopment Project No. 1 (the “Project”), for the purpose of facilitating the redevelopment of certain substandard property within the Project. 1.02. The Authority owns certain property (the “Property”) within the Project, which the Authority proposes to convey to PLACE E-GENERATION ONE LLC (the “Redeveloper”) for purposes of constructing a mixed-use (multi-family residential and commercial), mixed-income development on the Property and related parking, incorporating renewable energy sources including an anaerobic digester (the “Development”), pursuant to a Purchase and Redevelopment Contract dated as of May 1, 2017, as amended by a First Amendment dated as of November 6, 2017 (as so amended, the “Contract”). The Property is described on Exhibit A attached hereto. 1.03. The parties have negotiated and propose to execute a Second Amendment to the Agreement (the “Second Amendment”), pursuant to which the Redeveloper may proceed with construction of certain Alternative Affordable Apartments under certain circumstances as provided in the Second Amendment. Section 2. Second Amendment Approved. 2.01. The Second Amendment as presented to the Board is hereby in all respects approved, subject to modifications that do not alter the substance of the transaction and that are approved by the President and Executive Director, provided that execution of the Second Amendment by such officials shall be conclusive evidence of approval. 2.02. The President and Executive Director are hereby authorized to execute on behalf of the Authority the Second Amendment and any documents referenced therein requiring execution by the Authority, including without limitation any deed, and to carry out, on behalf of the Authority, its obligations thereunder. 2.03. Authority staff and consultants are authorized to take any actions necessary to carry out the intent of this resolution. Reviewed for Administration: Adopted by the Economic Development Authority December 18, 2017 Thomas K. Harmening, Executive Director Anne Mavity, President Attest: Melissa Kennedy, Secretary Economic Development Authority Meeting of December 18, 2017 (Item No. 7b) Page 3 Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC EXHIBIT A Property North Parcels: Lot 1, Block 1, PLACE St. Louis Park, Hennepin County, Minnesota Lot 1, Block 2, PLACE St. Louis Park, Hennepin County, Minnesota Outlot A, PLACE St. Louis Park, Hennepin County, Minnesota South Parcels: Lot 1, Block 3, PLACE St. Louis Park, Hennepin County, Minnesota Outlots B and C, PLACE St. Louis Park, Hennepin County, Minnesota SECOND AMENDMENT TO PURCHASE AND REDEVELOPMENT CONTRACT This Second Amendment to Purchase and Redevelopment Contract (the “Amendment”) is dated as of December 18, 2017, by and between the ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY, a public body corporate and politic (the “Authority”), and PLACE E-GENERATION ONE LLC, a Delaware limited liability company (the “Redeveloper”). RECITALS A. The Authority and the Redeveloper executed a certain Purchase and Redevelopment Contract, dated as of May 1, 2017, as amended by a First Amendment thereto dated as of November 6, 2017 (as so amended, the “Agreement”), whereunder the Authority agreed to convey certain property described in the Agreement (the “Redevelopment Property”) to the Redeveloper and pledged Available Tax Increment (as defined in the Agreement) to pay or reimburse certain costs incurred by the Redeveloper in connection with the development of certain North Components, consisting of the North Apartments Component, the North Commercial Space Component, the E- Generation Facility Component, and associated parking; and certain South Components, consisting of the South Apartments Component, the South Commercial Space Component, the Hotel Component, and associated parking (all as defined in the Agreement) on the Redevelopment Property (collectively, the “Minimum Improvements”). B. The Agreement provided for closing on conveyance of the North Components of the Redevelopment Property by a date no later than November 30, 2017, and on the South Components by a date no later than April 30, 2018. C. In order to address certain market uncertainties arising from proposed federal tax reform legislation currently under consideration by the United States Senate and House of Representatives (the “Tax Legislation”), the parties agree to extend the date of closing on conveyance of the North Components and to amend certain other provisions of the Agreement, as set forth herein. NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: 1. Amendment of Section 1.1. Section 1.1 of the Agreement is amended to add certain definitions as follows: Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 4 “Alternative Affordable Apartments” has the meaning provided in Section 4.9(b) hereof. “Tax Legislation” means H.R. 1 (the “Tax Cuts and Jobs Act”), introduced in the United States House of Representatives on November 2, 2017, passed as amended by the United States Senate on December 2, 2017, and set for reconciliation and vote at an unspecified future date. 2. Amendment of Section 3.3(b). Section 3.3(b) of the Agreement is amended as follows: Section 3.3. Conditions of Conveyance. (b) The closing on conveyance of the North Parcels of the Redevelopment Property from the Authority to the Redeveloper (the “North Closing”) shall occur within thirty (30) days of satisfaction or waiver of conditions (1) through (7) specified in Section 3.3(a) hereof, and subject to the continued satisfaction at the North Closing of condition (8), but no later than April 30, 2018 (the “North End Date”); and the closing on conveyance of the South Parcels of the Redevelopment Property from the Authority to the Redeveloper (the “South Closing”) shall occur within thirty (30) days of satisfaction or waiver of conditions (1) through (7) specified in Section 3.3(a) hereof, and subject to the continued satisfaction at the South Closing of condition (8), but no later than April 30, 2018 (the “South End Date”); provided that the North End Date and South End Date shall be subject to extension upon mutual agreement of the parties. 3. Amendment of Section 3.8(b). Section 3.8(b) of the Agreement is amended as follows: (b) Terms. To reimburse the Public Redevelopment Costs incurred by Redeveloper, the Authority shall issue and the Redeveloper shall purchase one or more Notes in the maximum aggregate principal amount of $5,660,000. The Redeveloper may request separate Notes (the “North Note” and “South Note”) to reimburse the Public Redevelopment Costs incurred by Redeveloper in connection with construction of the North Components and South Components. The maximum principal amount of the North Note shall be $3,396,000, and the maximum principal amount of the South Note shall be $2,264,000. The Authority shall issue and deliver the Note or Notes, as applicable, upon the Redeveloper having: (i) delivered to the Authority one or more certificates signed by the Redeveloper’s duly authorized representative, containing the following: (1) a statement that each cost identified in the certificate is a Public Redevelopment Cost as defined in this Agreement and that no part of such cost has been included in any previous certification; (2) evidence that each identified Public Redevelopment Cost has been paid or incurred by or on behalf of the Redeveloper; (3) evidence that Redeveloper has paid all its contractors and subcontractors in full for all work to be reimbursed as a Public Redevelopment Cost; and (4) a statement that no uncured Event of Default by the Redeveloper has occurred and is continuing under the Agreement. The Authority may, if not satisfied that the conditions described herein have been met, return any certificate with a statement of the reasons why it is not acceptable and requesting such further documentation or clarification as the Authority may reasonably require; Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 5 (ii) submitted and obtained Authority approval of financing in accordance with Section 7.1 hereof; and (iii) delivered to the Authority an investment letter in a form reasonably satisfactory to the Authority. The terms of each Note will be substantially those set forth in the form of the Note attached to the Authorizing Resolution adopted by the Authority on May 1, 2017, and the Note will be subject to all terms of the Authorizing Resolution, which are incorporated herein by reference. 4. Amendment of Section 3.9. Section 3.9 of the Agreement is amended as follows: Section 3.9. TIF Lookback. (a) Generally. The financial assistance to the Redeveloper under this Agreement is based on certain assumptions regarding likely costs and expenses associated with incurring the Public Redevelopment Costs related to the Minimum Improvements including the Affordable Apartments or Alternative Affordable Apartments, as provided in Schedules D and D-1. The Authority and the Redeveloper agree that those assumptions will be reviewed at the times described in this Section, and that the amount of Tax Increment assistance provided under Section 3.8 hereof will be adjusted accordingly. (b) Lookback Calculation. (i) At the time of completion of construction of the Minimum Improvements, if the aggregate total amount of the Public Redevelopment Costs paid or incurred by the Redeveloper is less than the aggregate total amount of Public Redevelopment Costs projected in Schedule D or D-1, the total assistance provided for reimbursement of the Public Redevelopment Costs will be reduced on a dollar-for-dollar basis in the amount of such deficiency (the “Deficiency”) and the principal amount of the Note will be reduced by the amount of the Deficiency. (ii) Projected total development costs to construct the North Apartments Component and the South Apartments Component with the Affordable Apartments and Alternative Affordable Apartments (the “Projected Total Development Costs”) are provided in Schedules E and E-1. Upon completion of construction of the Minimum Improvements, the Redeveloper will provide the Authority with documentation of actual Total Development Costs, based on construction of Affordable Apartments or Alternative Affordable Apartments, as applicable. If actual Total Development Costs, excluding Public Redevelopment Costs, are less than the Projected Total Development Costs, the principal amount of the Note will be reduced by 50% of the excess of the Projected Total Development Costs over the actual Total Development Costs paid or incurred by or on behalf of the Redeveloper (the “Participation Amount”). (iii) If the Redeveloper sells the North Apartments Component or the South Apartments Component of the Minimum Improvements to an unrelated third party or refinances either such Component (provided, however, the placement of permanent debt Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 6 on the Minimum Improvements will not constitute a refinancing giving rise to the review described in this Section) during the first seven years of the term of this Agreement, the Redeveloper agrees to provide to the Authority’s municipal advisor (the "Consultant") reasonable background documentation related to such Component’s actual to-date and projected income and expenses for the period from the date of this Agreement through the remaining term of the Note. If the Consultant determines, based on such review, that the actual profit realized by the Redeveloper has exceeded an annual 9% cash-on-cash rate of return during such period (to be calculated in a manner comparable to the sample attached as Schedule E-2), then the principal amount of the Note will be reduced by 50% of the excess amount of such profit over the annual 9% cash-on-cash rate of return. Such reduction will be effective upon delivery to Redeveloper by the Authority of a written notice stating the amount of such excess profit as determined by the Authority in accordance with this Section, accompanied by the Consultant's report. 5. Amendment of Section 4.9. Section 4.9 of the Agreement is amended as follows: Section 4.9. Inclusionary Housing. (a) The Redeveloper agrees to comply with the City’s Inclusionary Housing Policy, as adopted June 1, 2015. If, on or prior to March 30, 2018, (i) the Tax Legislation is signed into law in a form that preserves the ability of the Redeveloper to access the proceeds of private activity bonds, specifically any bonds issued by the City (the “Bonds”) to refund the City’s Multifamily Housing Revenue Note (PLACE St. Louis Park Multifamily Housing Project), Series 2017 in order to provide permanent financing for the Affordable Apartments; and (ii) in the opinion of the City’s bond counsel, a viable market exists for the issuance of the Bonds and investment in low-income housing tax credits, the Redeveloper shall comply with the following: i. The Redeveloper agrees to reserve 200 of the apartment units (66.8%) within the North Apartments Component and South Apartments Component (collectively, the “Affordable Apartments”) for households earning sixty percent (60%) of Area Median Income (“AMI”) for at least twenty-five (25) years following building occupancy. ii. The monthly rental price for Affordable Apartments shall include rent and utility costs and shall be based on sixty percent (60%) of AMI for the metropolitan area that includes the City adjusted for bedroom size and calculated annually by Minnesota Housing in connection with establishing rent limits for the Housing Tax Credit Program. iii. The size and design of the Affordable Apartments shall be consistent and comparable with the market rate units in the Minimum Improvements and is subject to the approval of the City. The Affordable Apartments shall be distributed throughout the North Apartments Component and the South Apartments Component. iv. The Affordable Apartments shall have a number of bedrooms in the approximate proportion as the market rate units. Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 7 v. The Redeveloper agrees to prepare an affordable housing plan as defined in the City’s Inclusionary Housing Policy (the “Affordable Housing Plan”). The Affordable Housing Plan shall describe how the Redeveloper complies with each of the applicable requirements of the Inclusionary Housing Policy. The Affordable Housing Plan shall be prepared by the Redeveloper and must be approved by the City prior to or in conjunction with delivery of the Certificate of Completion for the North Apartments Component or the South Apartments Component, whichever is earlier. (b) If, on or prior to March 30, 2018, (i) the Tax Legislation is signed into law in a form that eliminates the ability of the Redeveloper to issue its Bonds; or (ii) the Tax Legislation preserves private activity bonds but in the opinion of the City’s bond counsel, a viable market no longer exists for the issuance of the Bonds or investment in low-income housing tax credits, the Redeveloper shall comply with the following: i. The Redeveloper agrees to reserve 200 of the apartment units (66.8%) within the North Apartments Component and South Apartments Component (collectively, the “Alternative Affordable Apartments”) as follows: ten percent (10%) of the apartment units shall be reserved for households earning fifty percent (50%) of AMI for at least twenty-five (25) years following building occupancy, and ninety percent (90%) of the apartment units shall be reserved for households earning eighty percent (80%) of AMI for at least twenty-five (25) years following building occupancy. ii. The monthly rental price for Alternative Affordable Apartments shall include rent and utility costs and shall be based on fifty percent (50%) or eighty percent (80%) of AMI, as applicable, for the metropolitan area that includes the City adjusted for bedroom size and calculated annually by Minnesota Housing in connection with establishing rent limits for the Housing Tax Credit Program. iii. The size and design of the Alternative Affordable Apartments shall be consistent and comparable with the market rate units in the Minimum Improvements and is subject to the approval of the City. The Alternative Affordable Apartments shall be distributed throughout the North Apartments Component and the South Apartments Component. iv. The Alternative Affordable Apartments shall have a number of bedrooms in the approximate proportion as the market rate units. The Redeveloper agrees to prepare an affordable housing plan as defined in the City’s Inclusionary Housing Policy (the “Affordable Housing Plan”). The Affordable Housing Plan shall describe how the Redeveloper complies with each of the applicable requirements of the Inclusionary Housing Policy. The Affordable Housing Plan shall be prepared by the Redeveloper and must be approved by the City prior to or in conjunction with delivery of the Certificate of Completion for the North Apartments Component or the South Apartments Component, whichever is earlier. Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 8 (c) The Redeveloper agrees to design 99 of the units of the North Apartments Component and South Apartments Component as live/work units (“Live/Work Units”), comprised of Live/Work Type I and Live/Work Type II units. Approximately 94 Live/Work Type I units will include a large working space within the dwelling unit, but no physical storefront, with approximately 18 Live/Work Type I Units will be located in the North Apartments Component and approximately 76 Live/Work Type I Units located in the South Apartments Component. There will be approximately five Live/Work Type II Units, which will include a large work space within the dwelling unit and a storefront, with all Live/Work Type II Units located in the South Apartments Component. 6. Amendment of Section 6.3. Section 6.3 of the Agreement is amended to add Section 6.3(c) as follows: (c) If the North Apartments Component and South Apartments Component include the Alternative Affordable Apartments as provided in Section 4.9(b), the parties shall execute and record a modification to the North Components Assessment Agreement (the “Modified Assessment Agreement”), increasing the minimum market value attributable to the North Apartments Component such that as of January 2, 2019, notwithstanding the status of construction by such date, the amount of the minimum market value for the North Apartments Component shall be $19,530,000, and as of January 2, 2020 and each January 2 thereafter, notwithstanding the status of construction by such date, the amount of the minimum market value for the North Apartments Component shall be $39,060,000. In addition, the parties shall determine a modified minimum market value of the South Apartments Component at or prior to the date of the South Closing, and shall execute and record a South Components Assessment Agreement reflecting such modified value at the South Closing. Nothing in any Assessment Agreement shall limit the discretion of the assessor to assign a market value to any Component of the Redevelopment Property in excess of such assessor’s minimum market value; nothing in this Agreement or in any Assessment Agreement shall limit the right of the Redeveloper, or its successors and assigns, to challenge a market value determination that exceeds the established minimum market value for any Component of the Redevelopment Property. All Assessment Agreements shall remain in force for the period specified in the Assessment Agreements. 7. Amendment of Schedules D and E. Schedules D and E of the Agreement, which support the TIF Lookback calculations described in Section 3.9 of the Agreement, are supplemented with the Schedules D-1, E-1, and E-2 attached to this Amendment. 8. Miscellaneous. Except as amended by this Amendment, the Agreement shall remain in full force and effect. Upon execution of this Amendment, Redeveloper shall reimburse the Authority for all out-of pocket-costs incurred by the Authority in connection with negotiating, drafting and approval of this Amendment. Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 9 IN WITNESS WHEREOF, the Authority and the Redeveloper have caused this Amendment to be duly executed by their duly authorized representatives. ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY By Its President By Its Executive Director STATE OF MINNESOTA ) ) SS. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ____ day of _____________, 2017, by Anne Mavity and Thomas K Harmening, the President and Executive Director of the St. Louis Park Economic Development Authority, a public body corporate and politic, on behalf of the Authority. Notary Public THIS INSTRUMENT WAS DRAFTED BY: Kennedy & Graven, Chartered (MNI) 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, Minnesota 55402 Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 10 PLACE E-GENERATION ONE LLC By ___________________________________ Its President STATE OF MINNESOTA ) ) SS. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ____ day of ______________, 2017, by Chris Velasco, the President of PLACE E-Generation One LLC, a Delaware limited liability company, on behalf of the company. Notary Public Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 11 SCHEDULE D-1 Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 12 SCHEDULE E-1 [The remainder of this page is intentionally blank.] Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 13 Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 14 SCHEDULE E-2 CASH-ON-CASH ANALYSIS Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 15 Economic Development Meeting of December 18, 2017 (Item No. 7b) Title: Second Amendment to Purchase and Redevelopment Contract with PLACE E-Generation One, LLC Page 16 Meeting: City Council Meeting Date: December 18, 2017 Presentation: 2a EXECUTIVE SUMMARY TITLE: Introduction and Welcome of New CERT (Community Emergency Response Team) Member RECOMMENDED ACTION: The Mayor is asked to request Fire Chief Steve Koering to come forward to introduce Justin Grays as our newest member of the CERT Team. This brings our total of CERT members to 27 persons. POLICY CONSIDERATION: None SUMMARY: The City has been working since late 2013 to create the process and organizational structure to support the creation of a CERT Program. CERT, a FEMA (Federal Emergency Management Agency) program supports the idea and importance of community volunteers and citizen preparation. With the training this team has received, they can now provide immediate assistance to victims, organize volunteers and assist in the collection of information that will allow professional responders the ability to better prioritize resources following a disaster and in turn make the community more resilient. In addition to disaster response, they represent an excellent resource for any community event where volunteers are needed who can play multiple roles in the operation. The last group of six new CERT members were introduced to Council on December 5, 2016. It is the goal of the Fire Chief to have a team of approximately 40 active CERT members. FINANCIAL OR BUDGET CONSIDERATION: Expenses associated with the CERT program are already accounted for in the City’s budget. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: None Prepared by: Steve Koering, Fire Chief Approved by: Tom Harmening, City Manager Meeting: City Council Meeting Date: December 18, 2017 Minutes: 3a UNOFFICIAL MINUTES CITY COUNCIL SPECIAL STUDY SESSION ST. LOUIS PARK, MINNESOTA DECEMBER 4, 2017 The meeting convened at 6:00 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Gregg Lindberg, Anne Mavity, Thom Miller, and Susan Sanger. Staff present: City Manager (Mr. Harmening), Police Chief (Mr. Harcey), Deputy City Manager/Human Resources Director (Ms. Deno), Communications Manager (Ms. Larson), and Recording Secretary (Ms. Pappas). Guest: community members 1. Off-sale Intoxicating Liquor Mayor Spano stated that the council had not reached consensus on this topic the last time it was discussed. He suggested placing a moratorium on the topic of off-sale intoxicating liquor, capping the number of permits at the present number, and then discuss it further when the new council is in place in January. Councilmember Mavity stated she supports this. Councilmember Brausen stated that there have been nine discussion with council on this topic, including this evening, and his position has not changed. He feels that the market will dictate this matter and it does not need to be discussed again. Councilmember Miller stated that his position has not changed on this topic. He feels that the marketplace will decide and added that he has not seen this as a public issue at this time. Councilmember Hallfin disagreed with Councilmember Miller, stating that the council has the ability to look closer at and regulate this issue. He did agree to the moratorium and to having the new council discuss it in 2018. Councilmember Lindberg added that he is supportive of the moratorium, adding that this is a policy discussion for the new council to have. Councilmember Sanger stated that she disagrees with the statement that the council did not reach a decision. The decision was to not make any changes. She added that if the council decides to limit the size of liquor stores in the future, it gives free reign to the largest stores in the area. No others will be able to compete, which is not fair. She stated that she would not support any size limits making St. Louis Park stores smaller than the largest liquor store in the area. Council directed Mr. Harmening to place a resolution on the agenda at an upcoming meeting. 2. SLP Policing Model/Critical Incident Planning Follow-up Discussion City Council Meeting of December 18, 2017 (Item No. 3a) Page 2 Title: Special Study Session Minutes of December 4, 2017 Mr. Harmening and Chief Harcey noted that they would like council to provide thoughts and observations on what they learned from the four sessions on the SLP Policing Model and Critical Incident Planning. Councilmember Miller stated that he learned much about the importance of quality in hiring officers, noting that this is the Chief’s most important job. Chief Harcey agreed that this is one of his major responsibilities. Maintaining the culture of the organization starts with recruiting and hiring. Councilmember Miller congratulated and thanked the Chief -- noting quality is key. Councilmember Brausen stated that all four presentations emphasized building culture, adding that he appreciates the police force and the fact that police officers participated in the presentations. Councilmember Mavity commented on the first presentation and the Police Department’s mission. She stated that she trusts that each police interaction includes decisions on both legality and morality, while communicating St. Louis Park community values. Chief Harcey stated that the police force will be discussing this topic further and will review their use of force policies, as well. Councilmember Sanger asked Councilmember Mavity if she is actually referring to morals or ethics in her comments. Councilmember Mavity stated that the city’s community policing model intentions are very positive and very proactive. She hopes that the police would not use a punitive approach. It is in the best interest of the community to make that part of the city’s policing mission. Chief Harcey added that this topic may be most appropriate for the police force’s core values statement. Councilmember Mavity stated that she wants it to be front and center and to communicate that the community is about values and not quotas. Councilmember Hallfin stated that he liked the many different faces of the force that presented to the council in the sessions. All the content was informative. He noted that since these presentations, he has had some good face-to-face conversations with police officers, and he has much confidence in the police force. Mayor Spano stated that the change in hiring and the pilot program are both great. He added that training can only go so far, and at some point, officers must apply that training judiciously and fairly. He added that there are not many faces of color or women on the police force, but he is pleased that steps are being taken to diversify the force. Councilmember Sanger stated that all four sessions were terrific. She noted that in the second session, it was stated that officers are required to ask anyone that is arrested where they were born. Chief Harcey stated that this question is state and federal policy. Councilmember Sanger asked who gets that data. Chief Harcey stated that the data goes to Hennepin County, the State of Minnesota, the Bureau of Criminal Apprehension, the FBI, Homeland Security, and ICE, who then decide how to handle it. He added that an arrested person who is booked into our jail is required to answer; however, they can choose not to comply. Chief Harcey added that the reason for asking this question is for verifying identity and for identification purposes to create a criminal history. Councilmember Mavity asked which statute requires that the police ask this question, adding she is surprised that it is required by state law. Chief Harcey stated that he will look into it and bring that information back to the council. Councilmember Mavity distributed an ordinance from the City of Minneapolis related to immigration status, adding that she would like council to review and consider this type of ordinance for St. Louis Park. She added that she wants to know the minimum requirements for the police when they arrest someone. Chief Harcey stated that arrested City Council Meeting of December 18, 2017 (Item No. 3a) Page 3 Title: Special Study Session Minutes of December 4, 2017 individuals who are booked in our jail must be fingerprinted for targeted misdemeanor crimes, including those arrested for theft, stalking or harassment, gross misdemeanor and felony level crimes. He added that it is required that all fingerprints be sent to the FBI in order to identify them and to create a criminal history. Councilmember Mavity stated that as much as she wants to ensure public safety, she would like to minimize immigration status questions to move to an ordinance similar to the one Minneapolis uses. She added that the police also have more work to do on examining how the city is doing collecting data, including race-based data. Councilmember Brausen, noted there is a conflict if the police are to collect race-based data but cannot ask for an individual’s ethnicity. Councilmember Lindberg added that there will need to be very clear reasons for the police to start tracking race data and decisions to be made on what to do with that information. Councilmember Mavity stated she wants to be clear that race and immigration status are two very different things. Councilmember Sanger stated that she understands the concerns of Councilmember Mavity. However, she noted that there are implications if police ask a person’s race, adding that it could be seen as provocation and create a worse situation, leading to all types of civil rights claims. She stated that the data could be used against the city. It is best to have color-blind policies. She added that she has concerns with current federal policies related to sanctuary cities, as well. Councilmember Mavity stated that the council should talk to GARE, and see how other cities conduct this process and what the implications and best practices are for doing this data collection and tracking. Mayor Spano agreed and also working with the Chief and the Police Advisory Commission. He stated that he is interested in this conversation, noting that he agrees these questions are valid and legitimate. There will be further opportunities to discuss this. He stated that it will be important for the public to see if our policing focuses on behaviors or on appearances and who the police are pulling over. He added that this should all be in keeping with the spirit of our community-oriented policing. Mayor Spano added there is also an urgent need to make the body camera policy decisions soon. Mr. Harmening stated that the equipment and software are included in the 2018 budget, and the policy drafts will be run through the HRC and Police Advisory Commission. Chief Harcey added that there will also be a public forum to discuss the body cam/dash cam policy. Mr. Harmening stated this will all come back before council in 2018 for review and decisions. The meeting adjourned at 7:05 p.m. and the councilmembers departed to the newly designed council chambers for training on the new audio and visual systems. Written Reports provided and documented for recording purposes only: 3. Via (PLACE) Project Update ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City Council Meeting Date: December 18, 2017 Minutes: 3b UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA DECEMBER 4, 2017 1. Call to Order Mayor Spano called the meeting to order at 7:35 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Gregg Lindberg, Anne Mavity, Thom Miller, and Susan Sanger. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Mattick), Deputy City Manager/Human Resources Director (Ms. Deno), Director of Community Development (Ms. Barton), CIO (Mr. Pires), Director of Inspections (Mr. Hoffman), Economic Development Coordinator (Mr. Hunt), Communications Manager (Ms. Larson), Solid Waste Program Specialist (Ms. Barker), Public Works Services Manager (Mr. Merkley), Operations & Recreation Director (Ms. Walsh), and Recording Secretary (Ms. Pappas). Guests: Residents 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations 2a. Recognition of Donations Mayor Spano thanked the following for their recent donations: • St. Louis Park Golden Kiwanis donated $100 to Westwood Hills Nature Center Halloween Party. • Cub Scout Pack 460 Grandparents donated $100 to Westwood Hills Nature Center Park Enhancements and Programs • Leslie Marcus donated $100 to Westwood Hills Nature Center Park Enhancements and Programs 3. Approval of Minutes 3a. City Council Minutes November 6, 2017 It was moved by Councilmember Brausen, seconded by Councilmember Miller, to approve the November 6, 2017 City Council Meeting Minutes as presented. The motion passed 7-0. 3b. City Council Study Session Minutes November 13, 2017 City Council Meeting of December 18, 2017 (Item No. 3b) Page 2 Title: City Council Meeting Minutes of December 4, 2017 It was moved by Councilmember Lindberg, seconded by Councilmember Miller, to approve the November 13, 2017 City Council Study Session Meeting Minutes as presented. The motion passed 7-0. 3c. City Council Special Study Session Minutes November 20, 2017 Councilmember Brausen noted on page 3, paragraph 3, it should read “Councilmember Brausen agrees with Councilmember Miller that he would like the council to review more detailed development proposals of the other developers, so they can see the alternative developments.” Councilmember Sanger stated her comment related to the parking ramp being next to the street should read “… her concern is that the parking ramp should be surrounded by the building.” It was moved by Councilmember Brausen, seconded by Councilmember Miller, to approve the City Council Special Study Session November 20, 2017Meeting Minutes as amended. The motion passed 7-0. 3d. City Council Minutes November 20, 2017 It was moved by Councilmember Lindberg, seconded by Councilmember Brausen, to approve the City Council November 20, 2017 Meeting Minutes as presented. The motion passed 7-0. 3e. Study Session City Council Minutes November 27, 2017 Councilmember Brausen stated on page 4, paragraph 9, it should read, “Councilmember Brausen noted the council should receive immediate notification of incidents occurring at schools or public places, as the safety of our children and the public are always of paramount concern.” It was moved by Councilmember Hallfin, seconded by Councilmember Brausen, to approve the Study Session City Council November 27, 2017 Meeting Minutes as amended. The motion passed 7-0. 4. Approval of Agenda and Items on Consent Calendar 4a. Accept for filing City Disbursement Claims for the period of October 28, through November 24, 2017. 4b. Approve Second Reading and Adopt Ordinance No. 2527-17 prohibiting the sale of flavored tobacco products and to approve the summary ordinance for publication. 4c. Adopt Resolution No. 17-179 designating polling places for the 2018 elections. 4d. Adopt Resolution No. 17-180 approving 2018 liquor license fees for the license term March 1, 2018 through March 1, 2019 pursuant to M.S. Section 340A.408 and Section 3-59 of the St. Louis Park City Code. City Council Meeting of December 18, 2017 (Item No. 3b) Page 3 Title: City Council Meeting Minutes of December 4, 2017 4e. Approve Second Reading and Adopt Ordinance No. 2528-17 amending Chapter 36 of the St. Louis Park Code of Ordinances relating to zoning to allow a 3rd shift with conditions at Industrial zoned properties when adjacent to residential zoned properties, and to approve the ordinance summary for publication. 4f. Adopt Resolution No. 17-181 approving a minor amendment to the Park Place Plaza Planned Unit Development to allow a new store front at the 5600 Cedar Lake Road multi-tenant building. 4g. Adopt Resolution No. 17-182 authorizing the issuance of special permits for extended liquor sales hours during the Super Bowl. 4h. Adopt Resolution No. 17-183 establishing a special assessment for the installation of a fire suppression sprinkler system at 3925 Excelsior Blvd, St. Louis Park, MN. 4i. Adopt Resolution No. 17-184 authorizing the special assessment for the repair of the sewer service line at 3412 Xenwood Avenue South, St. Louis Park, MN. P.I.D. 16-117-21-31-0012. 4j. Adopt Resolution No. 17-185 approving acceptance of a monetary donation from St. Louis Park Golden Kiwanis in the amount of $100 for the Westwood Hills Nature Center Halloween Party, Cub Scout Pack 460 Grandparents in the amount of $100 for Westwood Hills Nature Center park enhancements or programs and Leslie Marcus in the amount of $100 for Westwood Hills Nature Center park enhancements or programs. 4k. Adopt Resolution No. 17-186 accepting work and authorizing final payment in the amount of $18,971.23 for the annual Concrete Replacement Project with Concrete Idea, Inc. - Project No. 4017-0003, City Contract No. 18-17. 4l. Moved to 8b. Councilmember Brausen requested that Consent Calendar Item 4l. be removed and placed on the Regular Agenda as 8b. It was moved by Councilmember Lindberg, seconded by Councilmember Brausen, to approve the Agenda and items listed on the Consent Calendar as amended to move Consent Calendar Item 4l to the Regular Agenda as Item 8b; and to waive reading of all resolutions and ordinances. The motion passed 7-0. 5. Boards and Commissions 5a. Approve Reappointment of William McMillan to the Fire Civil Service Commission. It was moved by Councilmember Brausen, seconded by Councilmember Lindberg, to approve the reappointment of William McMillan to the Fire Civil Service Commission with a term to expire December 31, 2020. The motion passed 7-0. 5b. Approve the appointment of Youth Representative to Human Rights Commission. City Council Meeting of December 18, 2017 (Item No. 3b) Page 4 Title: City Council Meeting Minutes of December 4, 2017 It was moved by Councilmember Sanger, seconded by Councilmember Miller, to approve the appointment of Jack Ostrovsky to the Human Rights Commission for the current term ending August 31, 2018. The motion passed 7-0. Mayor Spano thanked those who serve the community on boards and commissions. Councilmember Brausen encouraged high school students to come forward and serve on the city commissions. 6. Public Hearings 6a. 2018 Proposed Budget, Tax Levies and Truth in Taxation Public Hearing. Mr. Simon presented the staff report, noting that the council has proposed the 2018 Final Property Tax Levy be a 4.9% increase over the 2017 Final Property Tax Levy. Mr. Simon also presented information pertaining to the 2018 budget and 2018 proposed general property tax and HRA levies. He noted that a Facebook live presentation was conducted on November 14, where citizens could ask questions about the 2018 proposed budget. Mr. Simon also discussed information on 2018 utility rates that were approved on October 16, 2017. He further noted that Minnesota State Homeowner Tax Relief Program information is available on the Minnesota Department of Revenue website and stated that all staff reports and documents related to the budget are on the city’s website. Mayor Spano opened the public hearing. Eric Judge, 2824 Xenwood Avenue S., stated that he has been involved in several interactions with the city this year, most notably with the Vision 3.0 focus groups. He stated that he is concerned the city and council have created a culture of spending and pointed to sidewalks as an example of this spending. He stated that in his neighborhood, sidewalks were added in front of his home, while 60% of the people in the neighborhood did not want them. Additionally, he pointed to overspending by city staff vehicles being painted this year and asked if it was really needed. He stated that the 4.9% tax increase is not sustainable over time, especially when considering affordable housing. He asked the council for value- based decisions and returns on investment considerations. He suggested more listening groups be offered and more community feedback collected. Councilmember Brausen stated that more information has been added to the city website and called attention again to the Facebook live session on the budget. However, he did agree that the city can always do better on communication regarding spending. Jeanette Price, 5904 Minnetonka Blvd., complimented the council on making St. Louis Park a more competitive and attractive community, noting many of the improvements on Texas Avenue. However, she agreed with Mr. Judge that the Texas Avenue improvements were not needed. She added that the recent school district referendum was too high at $101 million and stated that the paper reported that 80% supported it; however, only 6,000 residents actually voted that day. She stated that many of her neighbors did not know about City Council Meeting of December 18, 2017 (Item No. 3b) Page 5 Title: City Council Meeting Minutes of December 4, 2017 the referendum vote, and she helped to get them to the polls. She asked how to get more people to participate in the voting process. Mayor Spano closed the public hearing. Councilmember Mavity stated that she appreciated comments from the two residents, adding she was amazed that only two people came to the public hearing. She stated that the city tries to be as transparent as possible. During the Vision 3.0 process, over 5,000 comments about what residents wanted for the city were collected through many different forums. She added that the October 9, 2017, study session packet had over 50 pages of details and spreadsheets related to the Capital Improvement Plan and long range financial management plan, and she hoped people had a chance to view it. Councilmember Sanger thanked the two residents for their comments and challenged Ms. Price on ways to get more folks involved in voting. Mayor Spano stated that he appreciated residents’ comments, as well, and applauded staff on the rigor with which they work on preparing the budget numbers before the council even sees it. No formal action was required, and the final 2018 budget and tax levy will be on the December 18 city council meeting agenda. 6b. ACSLP, LLC dba AC St. Louis Park – On-Sale Intoxicating and On-Sale Sunday Liquor Licenses. Ms. Deno reported, noting the license is for the AC Hotel by Marriott at 5075 Wayzata Blvd. The hotel will open early 2018. The police have conducted a background investigation, and nothing was discovered to warrant denial of the license. Mayor Spano opened the public hearing. No speakers were present. Mayor Spano closed the public hearing. It was moved by Councilmember Brausen, seconded by Councilmember Miller, to approve application from ACSLP, LLC dba AC St. Louis Park for an On-Sale Intoxicating and On- Sale Sunday Liquor License for the premises located at 5075 Wayzata Blvd with a license term through March 1, 2018. The motion passed 7-0. 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Ordinance Amendment Related to the Solid Waste Management Code. Ms. Barker presented the staff report. She stated that the proposed ordinance was reviewed by the city attorney, and a summary of the proposed changes were presented to the council, stakeholders, and city staff on August 28, 2017. Input received resulted in several edits to clarify intent and create consistency within the city code. Ms. Barker pointed out changes City Council Meeting of December 18, 2017 (Item No. 3b) Page 6 Title: City Council Meeting Minutes of December 4, 2017 to be made to improve recycling in multi-family and commercial buildings. She also noted that the majority of the ordinance covers all curbside services, with organics being added to the ordinance, as well. Carts in alleys will be allowed if kept up against the resident’s garage. Councilmember Brausen asked if the 20-gallon container per dwelling unit requirement for multi-family would include organics. Ms. Barker stated that it is only for recycling at this point. Ms. Barker noted that an education component is being added for multi-family and commercial, and all responsible parties, such as building owners and landlords, must now provide educational material in print or electronic form to their tenants. Ms. Barker added that wire mesh bins will now also be allowed for backyard composting. Likewise, bulk material containers (formerly dumpsters) will be addressed for all usages, and permanent dumpsters must have lids that are kept closed to avoid stormwater concerns. Mayor Spano confirmed that the multi-family recycling requirement for 20-gallons per unit will have a later effective date (July 1) than the rest of the ordinance. Councilmember Lindberg asked about Bagsters™ and how long they are allowed at curbside. Ms. Barker stated that if they are used for construction, they are allowed for up to 6 months within an entire year, if an active construction permit is in place. She added, however, that if they are used for cleanup only, they are allowed for 14 days at curbside. Councilmember Brausen noted that he was happy to see a time limit on the Bagsters™, which he had pushed for. He was also pleased to see the focus on multi-family housing and commercial population. It was moved by Councilmember Brausen, seconded by Councilmember Sanger, to approve the first reading of an Ordinance amending the Solid Waste Management code, and to set the second reading for December 18, 2017. The motion passed 7-0. 8b. Contract with AE2S for engineering services to design the replacement of our supervisory control and data acquisition (SCADA) system. Resolution No. 17- 187 Councilmember Brausen stated that he asked that this item be moved from the consent agenda to the regular agenda for discussion because it is an agreement to enter into a contract and relates specifically to large-scale equipment to replace infrastructure and to monitor and replace city equipment on a timely basis. He added that this project is planned for and included in the city’s CIP for 2018, using proceeds from water, sanitary sewer and storm sewer funds. Councilmember Brausen thanked and complimented staff on their hard work to economically replace the city’s aging infrastructures. It was moved by Councilmember Brausen, seconded by Councilmember Hallfin, to adopt Resolution No. 17-187, approving the contract with AE2S for engineering services to design replacement of supervisory control and data acquisition (SCADA) systems. The motion passed 7-0. City Council Meeting of December 18, 2017 (Item No. 3b) Page 7 Title: City Council Meeting Minutes of December 4, 2017 9. Communications Mayor Spano noted that this weekend is the second year the Canadian Pacific Holiday Train will be coming to St. Louis Park. He stated that it is a beautiful event, and last year the train and festivities raised over $25,000 for STEP. The event will take place on Sunday, Dec. 10, beginning at 5:30 p.m. The concert can only be viewed from the west side of the train this year. The Mayor, City Manager and Councilmember Hallfin (a STEP board member) highly recommended that people come out, enjoy the event, and bring a donation of food or money to STEP. Mr. Harmening added that there is more information on the city website, including a map and event location information. STEP is located on Lake Street, between Wooddale and Dakota. The train will be on the tracks near St. Louis Park High School, in the Walker Lake corridor, near the football field. 10. Adjournment The meeting adjourned at 8:40 p.m. ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City Council Meeting Date: December 18, 2017 Consent Agenda Item: 4a EXECUTIVE SUMMARY TITLE: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code RECOMMENDED ACTION: Motion to approve the second reading and Adopt Ordinance amending the Solid Waste Management code and to approve the Ordinance Summary for publication. POLICY CONSIDERATION: Does the City Council wish to amend the Solid Waste Management code? SUMMARY: Staff initiated a request to amend the Solid Waste Management (Chapter 22) code. The proposed ordinance was reviewed by the City Attorney. A summary of the proposed changes was presented to the City Council (August 28, 2017), stakeholders (two sessions) and city staff. The input received resulted in several edits to clarify intent and create consistency within the City Code. These changes were presented to Council in a report on November 20, 2017. On December 4, 2017, the City Council voted 7-0 to approve the First Reading of the Ordinance. This amendment is a total re-write of the chapter and proposes policy changes to update definitions, bring the city curbside program requirements in line with current practices, clarify and improve recycling requirements for multi-family buildings, add recycling requirements for commercial buildings, revise standards for backyard compost bins, and update bulk material container (dumpster) requirements. The amended ordinance would take effect January 12, 2018, with the exception of Section 22-38 (a) which would take effect July 1, 2018. VISION CONSIDERATION: St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. SUPPORTING DOCUMENTS: Discussion Draft Ordinance Ordinance Summary for Publication Prepared by: Emily Barker, Solid Waste Program Specialist Reviewed by: Scott Merkley, Public Works Services Manager; Mark Hanson, Public Works Superintendent; Cynthia S. Walsh, Director of Operations & Recreation Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 4a) Page 2 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code DISCUSSION A draft copy of the ordinance is attached. Listed below is a summary of the proposed changes in Chapter 22. (Sec. 22-3) Definitions. All definitions for Chapter 22 are now in the same section within the chapter. Definitions were added, updated, or removed as relevant. (Sec. 22-4 to 22-6) Brings sections relevant to all solid waste activities, whether residential or commercial, under the same article. (Sec. 22-6) Enforcement. Adds enforcement language. (Sec. 22-11 to 22-34) Brings all sections relevant to the residential curbside program under the same article. (Sec. 22-13) Ownership of solid waste materials. Updating so all materials remain the ownership of the generator until collected by the hauler, at which time the hauler takes ownership. (Sec. 22-15) Container storage. Change to allow storage of carts adjacent to and abutting a garage in the alley right-of-way (between the garage and the alley). (Sec. 22-22, 22-26, 22-30) Time of collection for all solid waste services. Hours for collection are being changed to 7 a.m. to 6 p.m. Monday through Friday and 8 a.m. to 6 p.m. on Saturday to match current practice. (Sec. 22-22) Frequency of collection for garbage. To allow for potential every-other-week collection option, the ordinance must be amended to change the current frequency requirement from “every week” to “no less frequently than every-other-week.” (Sec. 22-27 to 22-30) Organics recycling. Adding organics recycling which is not in current ordinance. (Sec. 22-35 to 22-41) Multi-family recycling. Current ordinance, as well as state law, require recycling in all multi-family buildings. Proposed changes are intended to improve the programs available to residents who live in multi-family buildings. Weekly service capacity. The amendment would require that multi-family buildings in the city have a minimum of 20 gallons of recycling service per dwelling unit (or one cubic yard per ten units) each week. Recycling education (multi-family). The responsible party for a multi-family property shall provide recycling information to all tenants at least once per year. Educational materials are available through Hennepin County at no cost. (Sec. 22-42 to 22-56) Commercial recycling. The City of St. Louis Park currently has no recycling requirements for commercial buildings. The ordinance creates a new article for commercial buildings. City Council Meeting of December 18, 2017 (Item No. 4a) Page 3 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code (Sec. 22-42 to 22-46) Recycling at existing commercial buildings. Any commercial building constructed or permitted prior to January 1, 2018, will need to ensure compliance with Article IV Division I (Existing Commercial Buildings), which is largely a reiteration of state laws and codes (Minnesota 115A.151). If a building was permitted prior to January 1, 2018, and additional requirements were put in place by the city, those requirements must be followed along with these new requirements. Division I also requires that the collection point for recyclable materials must be “in close proximity” to the collection point for garbage. (Sec. 22-46) Separation of recyclable materials by commercial establishments. Commercial establishments located in commercial buildings shall separate materials for recycling. (Sec. 22-47 to 22-53) Recycling at new or expanded existing commercial buildings. Any commercial building permitted and constructed on or after January 1, 2018, will need to ensure compliance with Division II (New or Expanded Commercial Buildings). These commercial buildings will need to provide recycling collection for all traditional recyclables (i.e. paper and cardboard, glass, metal, plastics), as well as organics recycling if they intend, at any point, to contain a licensed food establishment. Article IV Division II requires that the collection point for recyclables must be “immediately adjacent” to the collection point for garbage. Additionally, the weekly service capacity of recycling (combined with organics recycling, if organics recycling is provided or required) shall be equal to or greater than the weekly garbage capacity. (Sec. 22-53) Separation of recyclable materials and organic materials by commercial establishments. Commercial establishments located in commercial buildings shall separate materials for recycling. Licensed food establishments shall also separate organic materials for organics recycling. (Sec. 22-55) Recycling education (commercial). The responsible party (property owner or property manager) at all commercial buildings will be required to provide educational materials to tenants explaining the materials accepted. (Sec. 22-57 to 22-60) Backyard composting. The primary change in the backyard composting article is to allow additional materials out of which a compost bin may be constructed (wood, wire mesh, plastic, or concrete block, or a commercially available bin designed for composting). (Sec. 22-61 to 22-62) Bulk material containers. This amendment changes “construction debris containers” (dumpsters) to “bulk material containers” (dumpsters, tubs, pods, soft- sided dumpster bags) to reflect the various usage of such containers, as well as at multi-family and commercial properties. The term soft-sided dumpster bags is new to address the increasing use of such products. Timeframes for how long containers are allowed to be on a property are established and different for C&D versus those used for solid waste. Permanent containers are required to have a lid or be in a building or covered enclosure. City Council Meeting of December 18, 2017 (Item No. 4a) Page 4 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code ORDINANCE NO.____-17 AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE RELATING TO SOLID WASTE MANAGEMENT THE CITY OF ST. LOUIS PARK DOES ORDAIN: SECTION 1. The St. Louis Park Solid Waste Management Code (Chapter 22) is hereby amended by deleting the current language in its entirety and replacing it with underscored language. Chapter 22 SOLID WASTE MANAGEMENT* Article I. In General Sec. 22-1. Short title. Sec. 22-2. Purpose and intent. Sec. 22-3. Definitions. Sec. 22-4. Collection and transportation of solid waste within the city. Sec. 22-5. Disposal prohibitions. Sec. 22-6. Enforcement. Sec. 22-7--22-10 Reserved. Article II. Single-Family Residential Curbside Collection Program Division 1. Generally Sec. 22-11. Purpose. Sec. 22-12. Collection supervised by director of operations and recreation. Sec. 22-13. Ownership of solid waste materials. Sec. 22-14. City-provided carts. Sec. 22-15. Solid waste container storage. Sec. 22-16. Solid waste collection point requirements. Sec. 22-17. Carts and container maintenance requirements. Sec. 22-18. Unauthorized collection. Sec. 22-19. Solid waste service rates. Division 2. Garbage Sec. 22-20. Purpose. Sec. 22-21. Garbage collection requirements. Sec. 22-22. Frequency and times of collection. Division 3. Recycling City Council Meeting of December 18, 2017 (Item No. 4a) Page 5 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code Sec. 22-23. Purpose. Sec. 22-24. Designation of items. Sec. 22-25. Recycling collection requirements. Sec. 22-26. Frequency and times of collection. Division 4. Organics Recycling Sec. 22-27. Purpose. Sec. 22-28. Designation of items. Sec. 22-29. Organics recycling collection. Sec. 22-30. Frequency and times of collection. Division 5. Yard Waste Sec. 22-31. Purpose. Sec. 22-32. Designation of items. Sec. 22-33. Yard waste collection. Sec. 22-34. Frequency and times of collection. ARTICLE III. Multi-family Recycling Sec. 22-35. Purpose. Sec. 22-36. Recyclable materials collected. Sec. 22-37. Recyclable materials collection point. Sec. 22-38. Service capacity and frequency of collection. Sec. 22-39. City-contracted collection. Sec. 22-40. Education and reporting. Sec. 22-41. Disposal. ARTICLE IV. Commercial Recycling Division 1. Existing Commercial Buildings Sec. 22-42. Purpose. Sec. 22-43. Applicable buildings. Sec. 22-44. Recyclable materials collected. Sec. 22-45. Recyclable materials collection point. Sec. 22-46. Separation of recyclable materials. Division 2. New or Expanded Commercial Buildings Sec. 22-47. Purpose. Sec. 22-48. Applicable buildings. Sec. 22-49. Recyclable materials collected. Sec. 22-50. Recyclable materials collection point. Sec. 22-51. Organic materials collection point. Sec. 22-52. Service capacity. Sec. 22-53. Separation of recyclable materials and organic materials. City Council Meeting of December 18, 2017 (Item No. 4a) Page 6 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code Division 3. All Commercial Buildings Sec. 22-54. Frequency of collection. Sec. 22-55. Education and reporting. Sec. 22-56. Disposal. ARTICLE V. Backyard Composting Sec. 22-57. Permits. Sec. 22-58. Duties of owner, occupant or tenant. Sec. 22-59. Conditions of composting. Sec. 22-60. Nuisance. ARTICLE V. Bulk Material Containers Sec. 22-61. Purpose. Sec. 22-62. Regulations. -------- *Cross reference(s)--Buildings and building regulations, Ch. 6; businesses and licenses, Ch. 8; environment and public health, Ch. 12; snow and rubbish removal, § 24-341 et seq.; utilities, Ch. 32. State law reference(s) --Waste management generally, M.S.A. Ch. 115A; hazardous waste, M.S.A § 116.06, subd. 11; authority to regulate solid waste disposal, M.S.A. § 412.221, subd. 22; recycling space, M.S.A. § 1303.1500. City Council Meeting of December 18, 2017 (Item No. 4a) Page 7 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code ARTICLE I. IN GENERAL Sec. 22-1. Short title. This Chapter shall be known and may be cited as the Solid Waste Ordinance of the city, and will be referred to as “this Chapter.” (Code 1976, § 9-301; Ord. No. 2249-03, § 1, 9-2-2003) Sec. 22-2. Purpose and intent. The purpose and intent of this Ordinance is to: (a) Ensure that the organized collection program is conducted in an orderly fashion to avoid adverse effects on public health, welfare, safety and the environment. (b) Promote the health, safety, and general welfare of the citizens of St. Louis Park, and enhance and preserve the quality and value of resources by the proper management of solid waste. (c) Aid and promote the processing of recyclable materials and organic materials by means other than deposit in a landfill or by incineration at a waste-to-energy facility. (d) Encourage and improve opportunities for waste reduction, reuse, recycling, and organics recycling. Sec. 22-3. Definitions. The following words, terms and phrases, when used in this Chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Back yard means the area between a line created by extending the rear face of the principal building and the rear lot line. Bulk material container means any four-sided industry standard container including but not limited to a dumpster, tub, pod, or soft-sided dumpster bag that is used for the collection, storage or transport of large volumes of construction demolition debris or solid waste. Bulk waste means large household items that are too large to fit in city-provided garbage carts. Cart means city-provided carts with hinged lids and wheels that are provided to residents for the collection of solid waste. City means the City of St. Louis Park. Collection means the aggregation of material from the place at which it is generated and includes all activities up to the time the material is delivered to a licensed facility. Collection point means a location designated for the collection of solid waste. Commercial building means any building, or portion of a building, containing one or more commercial establishment, that is subject to the requirements of the building and fire codes approved for an occupancy use other than residential occupancy. Commercial establishment means a commercial or industrial enterprise of any kind, and includes clubs, schools, places of worship or assembly, and nonprofit organizations. City Council Meeting of December 18, 2017 (Item No. 4a) Page 8 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code Compost is the product resulting from composting. Composting is the controlled biological decomposition of organic materials. It is an aerobic method of speeding natural decomposition. Construction demolition debris means any waste building materials, packaging and rubble resulting from the construction, repair and demolition of buildings. Dwelling unit means one or more rooms physically arranged so as to create an independent housekeeping establishment for occupancy by one family with separate toilets and facilities for cooking and sleeping. Electronics means computers, including tablet computers and laptops, peripherals, printers, facsimile machines, DVD players, video cassette recorders, video display devices, and other devices as required under the Minnesota Electronics Recycling Act. Garbage means the portion of solid waste that is not separated at the source by the generator for the purpose of reuse, recycling, or organics recycling. Garbage hold means a temporary suspension of all solid waste services for an extended period of time, at minimum four consecutive weeks. Hauler means a licensed solid waste collector hired by the city to collect solid waste through the organized collection program. Hazardous waste means any waste material in any form which because of its quantity, concentration, or characteristics may cause or significantly contribute to an increase in mortality or an increase in serious illness or pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, or disposed of, or otherwise managed. Categories of hazardous waste materials include, but are not limited to explosives, flammables, oxidizers, poisons, irritants, and corrosives. Incinerator means a permitted facility used for the destruction of solid waste by fire. Licensed food establishment means a food establishment with a Hennepin County license in one of the following categories: “Medium Food – Small Menu,” “High Food – Small Facility,” or “High Food – Large Facility.” Licensed solid waste collector means any person holding a valid license from the city who shall offer to, or engage in, the collection of solid waste in the city. Major appliances means clothes washers and dryers, dishwashers, hot water heaters, heat pumps, furnaces, garbage disposals, trash compactors, conventional and microwave ovens, ranges and stoves, air conditioners, dehumidifiers, refrigerators, and freezers. Multi-family residential building means any residential building consisting of five or more dwelling units. City Council Meeting of December 18, 2017 (Item No. 4a) Page 9 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code Organic materials means the portion of solid waste that is separated at the source by the generator for the purpose of food to animals, composting, or anaerobic digestion, and may include food scraps, plant materials, compostable paper, and compostable products that have been tested and verified to meet the standards in ASTM D6400 or ASTM D6868. Organized collection program means an authorized program for the collection of solid waste from single-family residential buildings in the city, and which is contracted for, instituted by, and coordinated by the city. Recyclable materials means the portion of solid waste that is separated at the source by the generator for the purpose of recycling, and is comprised of materials deemed recyclable by a local materials recovery facility or Hennepin County and city solid waste staff in collaboration with local materials recovery facilities. Residential building means a building, or any portion of a building, consisting of one or more dwelling units. Responsible party means the owner, or their designee, of a commercial or multi-family building or complex. Service capacity is the total volume of service contracted for on a weekly basis from a licensed solid waste collector(s) for the collection of garbage, recyclable materials, or organic materials. Single-family residential building means any residential building consisting of four or fewer separate dwelling units. Solid waste means garbage, recyclable materials, organic materials, yard waste, appliances, bulk waste, and other solid waste from residential or commercial buildings, and activities thereof, that the generator of the material aggregates for collection, but does not include construction demolition debris, hazardous waste, dirt, rocks, sod, or sewage sludge. State means the State of Minnesota. Video display device means a television or computer monitor that contains a cathode-ray tube or a flat panel screen, but does not include a video display device that is part of a motor vehicle, larger piece of equipment, or household appliance. Yard waste means compostable plant material including grass clippings, leaves, weeds, garden plants, and brush and branches under four inches in diameter and four feet in length. Sec. 22-4. Collection and transportation of solid waste within the city. (a) Any person or party engaging in the business of solid waste collection within the city must first obtain a solid waste collector's license from the city. Such collection shall be done in compliance with all applicable ordinances of the city. (b) The owner or occupant of any premises at which solid waste has accumulated, persons who desire to dispose of solid waste not collected by the city, and solid waste collectors from outside of the city who desire to haul over the streets of the city, shall: City Council Meeting of December 18, 2017 (Item No. 4a) Page 10 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code (1) Use a vehicle provided with a tight cover and so operated and maintained as to prevent offensive odors escaping therefrom, and solid waste from being blown, dropped or spilled from the vehicle. (2) Keep receptacles on vehicles and all equipment used in the performance of the work in a clean, sanitary condition and as free from offensive odors as possible. (3) Not be allowed to stand in any street, alley or other place longer than is reasonably necessary to collect solid waste. (4) Comply with ordinances of the city and laws or regulations of the state relating to sanitation and collection of solid waste. (c) This Chapter does not prohibit the following activities: (1) The owner or occupant of any premises at which solid waste has accumulated from giving away, selling or otherwise disposing of such solid waste in accordance with the provisions of this Chapter and with any other applicable law or ordinances; (2) Licensed solid waste collectors from collecting solid waste from commercial or multi- family buildings within the city. (3) Licensed solid waste collectors from outside the city from hauling such solid waste over city streets, provided that such collectors comply with the provisions of this section and with any other applicable ordinances of the city or state laws. Sec. 22-5. Disposal prohibitions. (a) Solid waste or any other materials may not be disposed of by the following means: (1) Private incineration. No solid waste, construction demolition debris or hazardous waste shall be disposed of by burning except in an incinerator of an approved type as regulated and permitted by the state. (2) Dumping. No solid waste, construction demolition debris, hazardous waste, dirt, rocks, or sod shall be disposed of by dumping or disposal at or on any place within the city. (3) Scattering of solid waste or littering. No person shall cast, spill, place, sweep or deposit anywhere within the city any solid waste, construction demolition debris or hazardous waste in such a manner that it may be carried or deposited by the elements upon any street, sidewalk, alley, sewer, parkway or other public place, or into any other premises within the city. (Code 1976, § 9-308; Ord. No. 2249-03, § 1, 9-2-2003) (b) The following materials require special disposal methods and may not be deposited through regular solid waste collection: (1) Major appliances, automobile or truck tires, video display devices. In accordance with state law, these items may not be disposed and must be properly recycled. (2) Hazardous waste materials. Hazardous waste materials shall be properly discarded as directed by the city, Hennepin County, or the state. i. Explosive or highly flammable materials. Explosive or highly flammable material shall be disposed of as directed by the fire chief at the expense of the owner or possessor. (3) Infectious disease materials. Materials such as, but not limited to, bedding, wearing apparel or utensils from residential or commercial buildings where highly infectious or contagious diseases are present shall be disposed of as directed by the Minnesota Department of Health at the expense of the owner or possessor. Sec. 22-6. Enforcement. City Council Meeting of December 18, 2017 (Item No. 4a) Page 11 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code (a) When a violation of this Chapter has occurred, the resident or responsible party shall be subject to Sections 1-13 or 1-14 of the City Code. (b) Any person aggrieved by a regulation of, or fee charged by the city shall have the right of appeal to the city council which shall have the authority to confirm, modify or revoke any such regulation or fee. Sec. 22-7--22-10 Reserved. ARTICLE II. SINGLE-FAMILY RESIDENTIAL CURBSIDE COLLECTION PROGRAM DIVISION 1. GENERALLY Sec. 22-11. Purpose. This Article is designed to ensure that the organized collection program is conducted in an orderly fashion to avoid adverse effects on public health, welfare, safety and the environment. Sec. 22-12. Collection supervised by director of operations and recreation. All solid waste collected, conveyed and disposed of by the city shall be under the supervision of the director of operations and recreation, or their designee. The director, or their designee, shall have the authority to make regulations concerning the days of collection, type and location of collection containers, and such other matters pertaining to the collection, conveyance and disposal as the director shall find necessary, and to change and modify the regulations in accordance with the provisions of this Article and contract between the city and its hauler(s). Sec. 22-13. Ownership of solid waste materials. Ownership of solid waste materials placed out for collection remains with the individuals or household from which the materials originated until collected by the hauler at which point they become the responsibility and property of the hauler. Materials not prepared, cleaned or stored according to city specifications will not be collected and shall remain the responsibility and property of the individuals or household from which the materials originated. Sec. 22-14. City-provided carts. Carts for residential collection under the city’s contract will be provided by the city. City-provided carts are owned by the city and shall remain the property of the city. City-provided carts shall not be marked or modified in any way. Sec. 22-15. Solid waste container storage. Except when placed out for collection on the designated collection day, city-provided carts and resident-owned yard waste containers shall be stored inside a building or outside on the property. If stored outside, carts must be: (a) At least four (4) feet from any interior lot lines that are adjacent to a habitable building; City Council Meeting of December 18, 2017 (Item No. 4a) Page 12 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code (b) Located behind the extended building line adjacent to any street; (c) Placed in such a manner to prevent them from being overturned. Carts and yard waste containers may be stored in the alley right-of-way immediately adjacent to and abutting a garage if no portion of the cart extends into the alley itself. Carts and yard waste containers shall never be stored in the alley itself. Sec. 22-16. Solid waste collection point requirements. Collection of solid waste through the city’s organized collection program will occur at curb and alley locations. (a) Cart placement - City-provided carts and resident-owned yard waste containers or bags shall be placed for collection on the premises at ground level and accessible from the street or alley from which collection is made. Carts shall not be placed in the street or alley or on any sidewalk. (1) Carts should be placed in such a manner to prevent them from being overturned. (2) In winter months, carts may not be placed on top of snowbanks. Residents must clear a space of snow for their carts to be safely collected as close to ground level as possible. Sec. 22-17. Carts and container maintenance requirements. Residents shall keep all carts and containers in a clean and sanitary condition so as to prevent the cart and containers or contents thereof from becoming a nuisance that may breed insects or attract vermin. The city does not replace serviceable carts due to odor or unclean conditions. No cart or container shall have ragged or sharp edges or any other defect liable to hamper or injure the person collecting the contents. City-provided carts that become damaged shall be reported to the city by the resident and shall be repaired or replaced with a serviceable cart by the city. Resident-owned yard waste containers not complying with the requirements of this section shall be promptly repaired or replaced by the resident upon notice by the city. Sec. 22-18. Unauthorized collection. No person or entity other than one expressly authorized by the city council shall take or collect solid waste set out for collection through the city’s organized collection program. Sec. 22-19. Solid waste service rates. Solid waste service rates include the garbage, recycling, organics recycling, and yard waste collection provided to single-family residential buildings within the city. (a) Solid waste service rates shall be set by city council resolution annually. Rates will be set based on a pay-as-you-throw model, with the volume of garbage service determining the total rate. (b) Each residential customer will be charged a solid waste service charge regardless of whether they utilize the service. Customers who apply for a garbage hold or opt-out of service allowance, and are approved by the city, shall receive a temporary suspension of all solid waste services and charges. City Council Meeting of December 18, 2017 (Item No. 4a) Page 13 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code (c) Solid waste charges are included as part of customer utility bills and will be sent to customers via mail or electronic billing for each billing period. The proceeds from collection of these bills shall be placed in a separate solid waste fund. (d) All charges for solid waste service shall be due and payable within 21 days after the billing date. Accounts shall be considered delinquent when not paid within three (3) business days following the due date, and a penalty in an amount set by city council resolution shall be added to the amount due. Such charges shall be a charge against the owner of the premises, and shall be certified by the city clerk to the finance division who shall prepare an assessment roll each year providing for assessment of the delinquent amounts against the respective properties served for collection as other taxes. (e) Additional services beyond those included in the city program that are offered by the hauler, for a separate fee, shall include: (1) Collection and proper disposal in accordance with any state laws for bulk waste, electronics, and appliances. Unless otherwise specified by the city, costs for the collection and disposal of such items shall be charged by the hauler directly to the customer. (2) Extra collection for garbage, recycling, organics recycling, and yard waste beyond the standard collection frequency and upon request by a customer. Costs for this service shall be charged by the hauler directly to the customer. (3) Walk-up service for garbage, recycling, and organics recycling, upon request by a customer. Costs for this service shall be charged by the hauler directly to the customer. (Code 1976, § 9-307, Ord. No. 2249-03, § 1, 9-2-2003; Ord. No. 2324-06, 1-12-07) DIVISION 2. GARBAGE Sec. 22-20. Purpose. This division is designed to ensure that garbage collection, as part of the organized collection program, is conducted in an orderly fashion to avoid adverse effects on public health, welfare, safety and the environment. Sec. 22-21. Garbage collection requirements. Garbage shall be bagged and sealed, and placed in the city-provided garbage cart. Garbage must fit inside the city-provided garbage cart with the cart lid closed. If a resident has more garbage than will fit in the cart with the cart lid closed, the resident may purchase an "extra garbage" sticker from the city, place the garbage in a securely sealed bag for collection, affix the sticker, and place the bag alongside the cart for collection at the same time as the cart. Extra garbage stickers may not be used on bulk waste items. If a resident has more garbage than will fit into the cart on a regular basis, a larger service size may be selected. Sec. 22-22. Frequency and times of collection. Garbage shall be collected by the hauler at an interval determined by city contract with the hauler, but no less frequently than every-other-week. Collection of garbage by the hauler will take place between 7 a.m. and 6 p.m. Monday through Friday and 8 a.m. and 6 p.m. on Saturday when necessary. Garbage from residences shall be placed out for collection curbside or alley side by 7 a.m. on the designated City Council Meeting of December 18, 2017 (Item No. 4a) Page 14 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code collection day, and the cart(s) shall be retrieved as soon as practical after collection on the day of collection and returned to the storage location. DIVISION 3. RECYCLING Sec. 22-23. Purpose. This division is designed to ensure that recyclable materials collection, as part of the organized collection program, is conducted in an orderly fashion to avoid adverse effects on public health, welfare, safety and the environment. Sec. 22-24. Designation of items. The city shall prepare a list of acceptable recyclable materials allowed to be included in the city’s organized collection program. This list shall be provided to all residents who receive city solid waste collection services at least once per year. Such items must be: (a) Generally accepted by the recycling industry for remanufacture; (b) Able to be cleaned, prepared and stored in a manner to protect the public health, welfare, safety or the environment; (c) Able to be collected and recycled without threatening the economic viability of the city’s organized collection program. Sec. 22-25. Recycling collection requirements. Recyclable materials shall be unbagged, unless otherwise specified by the city, and placed loosely in the city-provided recycling cart. If a resident has more recyclable materials than will fit in the cart, the resident may request an additional cart. Extra recyclable materials may also be placed next to the recycling cart in a paper bag, cardboard box, or resident-owned container. Under no circumstances shall recyclable materials be bagged in plastic bags of any kind. All recyclable materials intended and set out for collection shall be cleaned, prepared and stored in accordance with city specifications. Sec. 22-26. Frequency and times of collection. Recyclable materials shall be collected by the hauler at an interval determined by city contract with the hauler, but no less frequently than every-other-week. Collection of recycling by the hauler will take place between 7 a.m. and 6 p.m. Monday through Friday and 8 a.m. and 6 p.m. on Saturday when necessary. Recycling from residences shall be placed out for collection curbside or alley side by 7 a.m. on their designated collection day, and the carts shall be retrieved as soon as practical after collection on the day of collection and returned to the storage location. DIVISION 4. ORGANICS RECYCLING Sec. 22-27. Purpose. This division is designed to ensure that organic materials collection, as part of the organized collection program, is conducted in an orderly fashion to avoid adverse effects on public health, welfare, safety and the environment. Sec. 22-28. Designation of items. City Council Meeting of December 18, 2017 (Item No. 4a) Page 15 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code The city shall prepare a list of acceptable organic materials allowed to be included as part of the city’s organized organics recycling program. This list shall be provided to all residents who participate in the city’s organics recycling program, at least once per year. Such items must be generally accepted by the composting industry for composting. Sec. 22-29. Organics recycling collection. Organic materials shall be bagged and sealed in compostable bags that meet the ASTM D6400 standard, unless otherwise specified by the city, and placed in the city-provided cart. Organic materials may not be bagged in non-compostable plastic bags. Failure to use a city-provided cart will void the opportunity to participate in the organics recycling program. Sec. 22-30. Frequency and times of collection. Organic materials shall be collected by the hauler weekly throughout the year. Collection of organics recycling by the hauler will take place between 7 a.m. and 6 p.m. Monday through Friday and 8 a.m. and 6 p.m. on Saturday when necessary. Organics recycling shall be placed out for collection curbside or alley side by 7 a.m. on the designated collection day, and the carts shall be retrieved as soon as practical after collection on the day of collection and returned to the storage location. DIVISION 5. YARD WASTE Sec. 22-31. Purpose. This division is designed to ensure that yard waste collection, as part of the organized collection program, is conducted in an orderly fashion to avoid adverse effects on public health, welfare, safety and the environment. Sec. 22-32. Designation of items. Materials accepted in the city’s yard waste collection program include grass clippings, leaves, weeds, garden plants, and brush and branches under four inches in diameter and four feet in length. Sec. 22-33. Yard waste collection. The resident is responsible for providing yard waste containers or bags. (a) Yard waste containers and bags shall not exceed forty pounds when filled. (b) In accordance with state law, any bag used to contain yard waste shall be compostable, such as paper yard waste bags or compostable plastic bags that meet the ASTM D6400 standard. (c) Brush and limbs under four inches in diameter and four feet in length may alternatively be bundled with string or twine and placed on the ground at the solid waste collection point. Sec. 22-34. Frequency and times of collection. Yard waste shall be collected by the hauler weekly throughout the yard waste season, as determined by city staff. Collection of yard waste by the hauler will take place between 7 a.m. and 6 p.m. Monday through Friday and 8 a.m. and 6 p.m. on Saturday when necessary. Yard waste shall be placed out for City Council Meeting of December 18, 2017 (Item No. 4a) Page 16 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code collection curbside or alley side by 7 a.m. on the designated collection day, and the containers shall be retrieved as soon as practical after collection on the day of collection and returned to the storage location. ARTICLE III. MULTI-FAMILY RECYCLING Sec. 22-35. Purpose. The purpose of this Article is to require the collection of recyclable materials in all multi-family residential buildings such as apartments, townhomes, or condominiums within the city. Sec. 22-36. Recyclable materials collected. The responsible party for each multi-family building shall ensure that collection is available for all recyclable materials generated within the building. Sec. 22-37. Recyclable materials collection point. (a) The responsible party for each multi-family building shall ensure that the collection point for recyclable materials is available and accessible to all tenants at all times. (b) The collection point for recyclable materials shall be located in close proximity to the collection point for garbage. (c) The collection point shall consist of designated and labeled containers or chutes for each material type. (d) The responsible party shall ensure that, in accordance with state law, available space for the collection of recyclable materials is sufficient to contain all the recyclable materials generated from the building. Sec. 22-38. Service capacity and frequency of collection. (a) By July 1, 2018, the responsible party for each multi-family building shall ensure that the weekly service capacity for recyclable materials be a minimum of 20 gallons per dwelling unit. (b) Solid waste from a multi-family building shall be collected no less than once each week and as often as once each business day if necessary to protect public health. Sec. 22-39. City-contracted collection. The provisions of this Article notwithstanding, the city, at any time, and from time to time, may contract with a licensed solid waste collector for collection of recyclable materials and/or organic materials from some or all multi-family buildings. If the city so contracts, recyclable materials and/or organic materials shall be collected from the premises by the licensed solid waste collector under contract with the city and on terms and conditions set out in such contract. Sec. 22-40. Education and reporting. (a) The responsible party for a multi-family building shall provide educational material and instructions related to the collection of solid waste within the building to: (1) Each residential tenant located at the premises annually by March 31; (2) A new residential tenant no later than the 30th day after the tenant occupies the premises; and City Council Meeting of December 18, 2017 (Item No. 4a) Page 17 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code (3) Each residential tenant located at the premises no later than the 30th day after a change in solid waste services offered. (b) Educational material and instructions may be provided in print or electronic form, and shall include information on the location of available collection points and accepted recyclable materials and, if provided, organic materials. (c) The responsible party shall report to the city upon written request such information relative to the program for separation, storage, and collection of recyclable materials and organic materials then in effect for their complex. Sec. 22-41. Disposal. Recyclable materials and organic materials collected from multi-family buildings for the purpose of recycling and/or organics recycling shall not, in any event, be: (a) Deposited in any landfill; (b) Burned in any waste-to-energy facility; or (c) Deposited or distributed in any way or manner contrary to applicable law, statute, ordinance, rule, or regulation. ARTICLE IV. COMMERCIAL RECYCLING DIVISION I. EXISTING COMMERCIAL BUILDINGS Sec. 22-42. Purpose. The purpose of this division is to require recycling in existing commercial buildings. Sec. 22-43. Applicable buildings. This division shall apply to commercial buildings that meet the following: (a) Permitted or constructed prior to January 1, 2018. (1) If a building was permitted or constructed prior to January 1, 2018, and additional recycling requirements were put in place by the city through conditional use or other permitting agreements, those requirements must be followed in addition to the requirements set forth in this division. (b) Contains one or more commercial establishments classified in sectors 42 to 81 under the North American Industrial Classification System. (c) Contracts for four cubic yards or more per week of solid waste collection. Sec. 22-44. Recyclable materials collected. In accordance with state law, the responsible party for each commercial building shall ensure that at least three recyclable material types, such as, but not limited to, paper, glass, plastic, and metal, be collected for recycling. Sec. 22-45. Recyclable materials collection point. (a) The responsible party for each commercial building shall ensure that the collection point for recyclable materials is available and accessible to all tenants at all times. City Council Meeting of December 18, 2017 (Item No. 4a) Page 18 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code (b) The collection point for recyclable materials shall be located in close proximity to the collection point for garbage. (c) The collection point shall consist of designated and labeled containers or chutes for each material type. (d) The responsible party shall ensure that, in accordance with state law, available space for the collection of recyclable materials is sufficient to contain all the recyclable materials generated from the building. Sec. 22-46. Separation of recyclable materials. In commercial buildings regulated under this division: (a) Every commercial establishment within the commercial building shall separate recyclable materials from all other solid waste. DIVISION II. NEW OR EXPANDED COMMERCIAL BUILDINGS Sec. 22-47. Purpose. The purpose of this division is to require recycling in new or expanded existing commercial buildings. Sec. 22-48. Applicable buildings. This division shall apply to commercial buildings that meet the following: (a) Permitted and constructed on or after January 1, 2018. (b) Permitted or constructed prior to January 1, 2018, but that increases the square footage of the building through the construction of an addition or remodel after that date. Sec. 22-49. Recyclable materials collected. The responsible party for each commercial building shall ensure that collection is available for all recyclable materials generated within the building. Sec. 22-50. Recyclable materials collection point. (a) The responsible party for each commercial building shall ensure that the collection point for recyclable materials is available and accessible to all tenants at all times. (b) The collection point for recyclable materials shall be located immediately adjacent to the collection point for garbage. (c) The collection point shall consist of designated and labeled containers or chutes for each material type. (d) The responsible party shall ensure that, in accordance with state law, available space for the collection of recyclable materials is sufficient to contain all the recyclable materials generated from the building. Sec. 22-51. Organic materials collection point. City Council Meeting of December 18, 2017 (Item No. 4a) Page 19 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code (a) The responsible party for each commercial building containing one or more licensed food establishments shall ensure that the collection point for organic materials is available and accessible to licensed food establishments at all times. (b) The collection point for organic materials shall be located immediately adjacent to the collection point for garbage. Sec. 22-52. Service capacity. (a) The responsible party shall ensure that the combined weekly service capacity for recyclable materials and organic materials be equal to or greater than the weekly service capacity for garbage. Sec. 22-53. Separation of recyclable materials and organic materials. In commercial buildings regulated under this division: (a) Every commercial establishment located in the commercial building shall separate recyclable materials from all other solid waste. (b) Every licensed food establishment in the commercial building shall separate organic materials from all other solid waste. (1) Nothing in this ordinance shall preclude a licensed food establishment from donating left over or unsold food that is safe for human consumption to a food bank, shelter, or other food reuse program. DIVISION III. ALL COMMERCIAL BUILDINGS Sec. 22-54. Frequency of collection. (a) Solid waste from a commercial building shall be collected no less than once each week and as often as once each business day if necessary to protect public health. Sec. 22-55. Education and reporting. (a) The responsible party for a commercial building shall provide educational materials and instructions related to the collection of solid waste within the building to: (1) Each commercial establishment located at the premises annually by March 31; (2) A new commercial establishment no later than the 30th day after the commercial establishment occupies the premises; and (3) Each commercial establishment located at the premises no later than the 30th day after a change in solid waste services offered. (b) Educational material and instructions may be provided in print or electronic form, and shall include information on the location of available collection points and accepted recyclable materials and, if provided, organic materials. (c) The responsible party shall report to the city upon written request such information relative to the program for separation, storage, and collection of recyclable materials and organic materials then in effect for their complex. Sec. 22-56. Disposal. City Council Meeting of December 18, 2017 (Item No. 4a) Page 20 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code Recyclable materials and organic materials collected from commercial buildings for the purpose of recycling and/or organics recycling shall not, in any event, be: (a) Deposited in any landfill; (b) Burned in any waste-to-energy facility; or (c) Deposited or distributed in any way or manner contrary to applicable law, statute, ordinance, rule, or regulation. ARTICLE V. BACKYARD COMPOSTING Sec. 22-57. Permits. No permit is required to compost or to install a compost bin. Sec. 22-58. Duties of owner, occupant or tenant. Every owner, occupant or tenant of any premises who composts shall do so in a sanitary and environmentally sound manner, shall use a compost bin that meets the design standards described in this section, and shall meet all other standards set forth in this ordinance. Sec. 22-59. Conditions of composting. Composting is allowed provided the following conditions are met: (a) Acceptable materials. Only materials deemed acceptable by city staff and listed on the city’s website may be placed in a compost structure. Examples of acceptable materials include, but are not limited to yard waste, fruit and vegetable scraps, eggshells, tea bags, coffee grounds, and paper coffee filters. (b) Unacceptable materials. Materials deemed unacceptable by city staff and listed on the city’s website shall not be placed in a compost structure under any circumstances. Examples of unacceptable materials include meat, bones, grease, eggs, dairy products, animal remains, feces, or inorganic materials such as rocks, plastics, or synthetic fibers. (c) Compost bin. All composting must occur in a compost bin which meets the following: (1) Designed to limit odors; (2) Designed to limit rodent and pest access; (3) Enclosed on all sides and have a lid; (4) Constructed of durable material such as wood, wire mesh, plastic, or concrete block, or a combination thereof, or be a commercially available compost bin designed for composting organic materials; (5) Not exceed a total of 150 cubic feet in volume for compost bins on lots with a residential structure or a total of 200 cubic feet in volume for compost bins on lots without a residential structure. (d) Location on property. Compost bins shall be located: (1) In the back yard; (2) At least five (5) feet from a trail, street or alley. (3) At least five (5) feet from a property line adjacent to any city park. i. A compost bin may be installed at a public park in conjunction with a community garden, subject to all the setbacks and regulations of this section. City Council Meeting of December 18, 2017 (Item No. 4a) Page 21 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code (4) At least 15 feet from the edge of a surface water body. (5) At least 15 feet from any inhabited building. (e) Maintenance. Compost bins and materials placed therein shall be properly maintained at all times to minimize odors and to promote effective decomposition of the organic materials in a safe, secure and sanitary manner. (Ord. No. 2382-10, 4-30-10) Sec. 22-60. Nuisance. Compost bins or materials placed therein that are not in compliance with this section shall be declared a public nuisance and are subject to abatement and assessment as provided in Chapter 12 of this Code. ARTICLE VI. BULK MATERIAL CONTAINERS Sec. 22-61. Purpose. The purpose of this Article is to establish minimum standards for bulk material containers (e.g. dumpster, tub, pod, or soft-sided dumpster bag), and to prohibit placement of such containers on city property. Sec. 22-62. Regulations. (a) Container labeling. Bulk material containers shall be clearly labeled with the name and phone number of the container owner. (b) Container location. Bulk material containers shall not be located on any city property or right-of-way including streets, alleys, boulevards, or sidewalks. Containers shall be placed in a location that will ensure the least possible obstruction to pedestrian and vehicular traffic, as well as provide for the safety of the general public and residents living in the area. (c) Container specifications. a. Bulk material containers shall be watertight. b. Bulk material containers that are used to collect solid waste on a permanent basis, such as those located at multi-family or commercial properties, and are emptied onsite by a licensed solid waste collector are required to have a lid or cover that is kept closed when not in use or be stored inside a building or enclosure with a roof. (d) Materials collected. Materials collected in a bulk material container shall not exceed three feet in height from the top of the container, and shall not spill out to create a public nuisance. (e) Duration of time allowed. Bulk material containers that are used: a. To collect construction demolition debris shall not be located on an individual lot or parcel for more than six months during any 12-month period when an active building permit is in place with the city. b. To collect solid waste on a temporary basis shall not be located on an individual lot or parcel for more than 14 days during any 12-month period. (Ord. No. 2198-01, § 1, 5-21-2001; Ord. No. 2249-03, § 1, 9-2-2003) City Council Meeting of December 18, 2017 (Item No. 4a) Page 22 Title: 2nd Reading of Chapter 22 Ordinance Amendment Related to the Solid Waste Management Code SUMMARY FOR PUBLICATION ORDINANCE NO.____-17 ORDINANCE AMENDING CHAPTER 22 OF THE ST. LOUIS PARK CITY CODE SOLID WASTE MANAGEMENT This ordinance amends Chapter 22 (Solid Waste Management) for the City of St. Louis Park. This amendment is a total re-write of the chapter and proposes policy changes to update definitions, bring the city curbside program requirements in line with current practices, clarify and improve recycling requirements for multi-family buildings, add recycling requirements for commercial buildings, revise standards for backyard compost bins, and update bulk material container (dumpster) requirements. The amended ordinance takes effect January 12, 2018, with the exception of Section 22-38 (a) which takes effect July 1, 2018. A printed copy of the entire ordinance is available for inspection by any person during the City Clerk’s regular office hours. Adopted by the City Council December 18, 2017 Jake Spano /s/ Mayor Published in St. Louis Park Sailor: December 28, 2017 Meeting: City Council Meeting Date: December 18, 2017 Consent Agenda Item: 4b EXECUTIVE SUMMARY TITLE: Retirement Recognition Resolution for Police Lieutenant Lori Dreier RECOMMENDED ACTION: Motion to Adopt Resolution to recognize Police Lieutenant Lori Dreier for 26 years of service. POLICY CONSIDERATION: None at this time. SUMMARY: City policy states that employees who retire or resign in good standing with over 20 years of service will be presented with a resolution from the Mayor, City Manager and City Council. Lori has chosen not to be honored with a presentation and will not be attending the Council Meeting. This consent item will officially adopt the resolution that honors Lori for her years of service. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Ali Timpone, HR Manager Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 4b) Page 2 Title: Retirement Recognition Resolution for Lori Dreier RESOLUTION NO. 17-____ RESOLUTION OF THE CITY COUNCIL OF ST. LOUIS PARK, MINNESOTA, RECOGNIZING THE CONTRIBUTIONS OF AND EXPRESSING APPRECIATION TO POLICE LIEUTENANT LORI DREIER WHEREAS, Lieutenant Dreier began her employment with the City of St. Louis Park over 26 years ago on April 1, 1991; and WHEREAS, Lieutenant Dreier began her career as a patrol officer, acted as a PTO and Community Outreach officer and participated in the transformation to our current policing model; and WHEREAS, Lieutenant Dreier was promoted to Sergeant and attended the Southern Policing Institute at the University of Louisville where she completed her Master’s Degree and WHEREAS, Lieutenant Dreier was promoted to Lieutenant and worked in each division before becoming the administrative lieutenant; and WHEREAS, Lieutenant Dreier worked with other city departments to create successful graffiti abatement and crime free multi-housing programs; and WHEREAS, Lieutenant Dreier will play golf, travel, volunteer and spend more time with her family; NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis Park, Minnesota, by this resolution and public record, would like to thank Lieutenant Lori Dreier for her great contributions and 26 years of dedicated service to the City of St. Louis Park and wish her the best in her retirement. Reviewed for Administration: Adopted by the City Council December 18, 2017 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: December 18, 2017 Consent Agenda Item: 4c EXECUTIVE SUMMARY TITLE: Approve Consultant Contract for Mobility Chapter of Comprehensive Plan Update RECOMMENDED ACTION: Motion to authorize execution of a professional services contract with SRF Consulting Group, Inc. in the amount of $134,396.00 for the Mobility Chapter of the Comprehensive Plan Update. POLICY CONSIDERATION: None at this time. Please inform staff of any questions. SUMMARY: Staff issued a request for qualifications to three engineering firms to complete the Mobility Section of the Comprehensive Plan. Two firms responded to our request. Staff from Community Development and Engineering reviewed qualifications submitted from Kimley Horn Inc. and SRF Consulting Group, Inc. SRF’s qualifications, experience of team members and understanding of our desire to emphasizing mobility in the community made them the preferred choice to complete our Mobility Chapter. Through a number of collaborative meetings with the consultant, staff was able to formulate a scope of services that is expected to achieve the mobility approach to transportation that the City is seeking. SRF’s scope of services contract is for $134,396.00. Staff has reviewed the cost provided by SRF Consulting Group, Inc. and believes it is consistent with the work required to provide a robust Mobility Section that will meet the needs of the community. FINANCIAL OR BUDGET CONSIDERATION: Funding for the Mobility Section of the Comprehensive Plan has been allocated in the 2017 and 2018 community development budgets. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion Prepared by: Jack Sullivan, Senior Engineering Project Manager Reviewed by: Debra M. Heiser, Engineering Director Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 4c) Page 2 Title: Approve Consultant Contract for Mobility Chapter of Comprehensive Plan Update DISCUSSION BACKGROUND: The city is in the process of updating our comprehensive plan for 2040. As part of this process, staff issued a request for qualifications to multiple engineering firms to complete the Mobility section of the comprehensive plan. Traditionally this section would be called the transportation section; however, we are approaching the typical transportation section in a new way, by emphasizing mobility in the community versus simply providing a roadway plan. Customary methods of expanding roadways to accommodate only vehicles are no longer practical or standard in St. Louis Park. Planning and infrastructure improvements will need to be focused on anticipating the needs of residents in a more diverse way to ensure the community is a best place to live and work in the Twin Cities metro area. In this context, mobility encompasses all modes of transportation, including walking, biking, and transit. SRF Consulting has partnered with Toole Design Group to provide a proposal that is well balanced and brings together the qualifications that will produce a Mobility section that will serve our community well for years to come. In addition, SRF Consulting was a member of the team that completed the City’s last comprehensive plan. Their familiarity with our community will be an asset as we emphasize mobility in this comprehensive plan. The Mobility section will be integrated in to the larger comprehensive plan along with other sections such as the Water Supply Plan and the Surface Water Management Plan. All of these sections are expected to follow the overall schedule of the 2040 Comprehensive Plan as outlined below. Schedule Approval of Contract for Mobility Chapter Dec. 18, 2017 Community Engagement for Mobility Chapter March 2018 Draft of Mobility Chapter within 2040 Comp. Plan April and May 2018 Gain Approval of Draft 2040 Comprehensive Plan June 2018 Prepare Final 2040 Comprehensive Plan July-December 2018 Meeting: City Council Meeting Date: December 18, 2017 Consent Agenda Item: 4d EXECUTIVE SUMMARY TITLE: Approve Final Payment for Project No. 5015-0001 Fixed Network Water Meter Replacement RECOMMENDED ACTION: Motion to Adopt Resolution accepting work and authorizing final payment in the amount of $82,121.04 for the Fixed Network Water Meter Replacement Project with Ferguson Waterworks - Project No. 5015-0001, City Contract No. 91-15. POLICY CONSIDERATION: Not applicable SUMMARY: On February 17, 2015, the City Council awarded the bid for the Fixed Network Water Meter Replacement Project – City Project No. 5015-0001. The project was advertised, bid and awarded to Ferguson Waterworks in the amount of $3,423,102.70. The project was to replace approximately 12,800 residential meters and 800 commercial and irrigation meters. Notice to proceed was given to Ferguson Waterworks on March 24, 2015, with a substantial project completion date of June 30, 2016. Change Orders No. 1 and 2 were completed to extend the contract to allow for installation of additional data collectors and resolve software concerns. The contractor completed this work within the contract time allowed under the extensions at a final contract cost of $3,597,125.87, which included a final compensating Change Order No. 3 of $174,023.17 (5%). The final change order adjusted the final contract amount for the actual quantities (meters, parts, equipment, etc.) used for the project. Other items addressed in the final change order included mounting the transmitters on home exteriors, installing a new monopole for one of the data collectors, and replacing nearly 100 commercial meters with newer, more accurate meters. FINANCIAL OR BUDGET CONSIDERATION: The cost of the work performed by the contractor under Contract No. 91-15 has been calculated as follows: This project was included in the Capital Improvement Program (CIP). The work was paid for using the 2014A bond proceeds, which will be repaid through utility rates. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Mark Ebensteiner, Finance Manager Reviewed by: Mark Hansen, Public Works Superintendent Cindy Walsh, Director of Operations and Recreation Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 4d) Page 2 Title: Approve Final Payment for Project No. 5015-0001 Fixed Network Water Meter Replacement RESOLUTION NO. 17-____ RESOLUTION AUTHORIZING FINAL PAYMENT AND ACCEPTING THE WORK FOR THE FIXED NETWORK WATER METER REPLACEMENT PROJECT CITY PROJECT NO. 5015-0001 CONTRACT NO. 91-15 NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, as follows: 1.Pursuant to a written contract with the City dated February 17, 2015 Ferguson Waterworks has satisfactorily completed the Fixed Network Water Meter Replacement Project, as per Contract No. 91-15. 2.The Project Engineer, Matthew Ellingson, of TKDA has filed his recommendations for final acceptance of the work. 3. The work completed under this contract is accepted and approved. The final contract cost is $3,597,125.87. 4.The City Manager is directed to make final payment in the amount of $82,121.04 on the contract, taking the contractor's receipt in full. Reviewed for Administration: Adopted by the City Council December 18, 2017 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: December 18, 2017 Consent Agenda Item: 4e EXECUTIVE SUMMARY TITLE: Authorize Contract for 2018 Consultant Services Related to the Reilly Tar Site RECOMMENDED ACTION: Motion to Adopt Resolution authorizing execution of a contract with Summit Envirosolutions for 2018 consultant services related to the implementation of the Reilly Tar & Chemical Corporation (Reilly) Consent Decree/Remedial Action Plan (CD/RAP). POLICY CONSIDERATION: The services provided under the consulting contract are necessary to insure the City’s compliance with the Reilly Consent Decree. SUMMARY: In September, 1986, the Consent Decree became effective and the City accepted responsibility for a number of environmental remediation tasks contained in the CD/RAP. Over the last 30 years the City has retained the services of consulting engineers or firms to provide for the design and/or implementation of required RAP activities. As we approached the 30-year anniversary of the CD/RAP, the City indicated interest to the state and federal agencies in updating the Consent Decree and for the Agencies to review where, when and why we are sampling. This request has resulted in costs rising in recent years as the Agencies have requested additional sampling and data collection so they can evaluate the long term sampling needs of the site. The additional data collected enabled a technical team comprised of city staff, our consultants, and MPCA/EPA/MDH representatives to develop pilot cessation plans that will allow for the temporary three-year cessation of pumping in three different aquifers so its effects can be evaluated for possible long-term cessation. The proposal received from Summit estimates costs for the 2018 work tasks at $359,000. This amount reflects a $40K increase in costs due to the additional sampling requirements listed in the draft pumping cessation plans. Pumping cessation, however, would save approximately $80K in operational costs. These savings are on top of the $40K in annualized savings already achieved through the removal of the four unnecessary carbon (GAC) filters from Water Treatment Plant #4. As for the overall process of updating the thirty year old Consent Decree, attached is a letter from Lockridge Grindal Nauen, the City’s legal counsel on this matter, with provides a status report of that larger effort. FINANCIAL OR BUDGET CONSIDERATION: The 2018 Reilly Budget contains funding for these Reilly related consultant activities. VISION CONSIDERATION: St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. SUPPORTING DOCUMENTS: Discussion Resolution LGN Letter, Dated 12/13/2017 Prepared by: Mark Hanson, Superintendent of Public Works Reviewed by: Cynthia S. Walsh, Director of Operations and Recreation Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 4e) Page 2 Title: Authorize Contract for 2018 Consultant Services Related to the Reilly Tar Site DISCUSSION BACKGROUND: While many of the studies required by the Reilly RAP have been completed, certain tasks such as groundwater sample retrieval and annual reporting represent ongoing activities which require consultant services. Summit has provided consultant services for these ongoing tasks in the past, and as such, has been recognized by the United States Environmental Protection Agency (U.S. EPA) and Minnesota Pollution Control Agency (MPCA) as an approved consultant for such activities. Contract activities have included, but not been limited to: •Groundwater sampling and analysis •Drafting annual reports for agency review •Aquifer studies •Historical file searches •General project administration Our costs for consulting services have been rising in recent years as the Agencies have requested additional sampling and data collection so they can evaluate the long term sampling needs of the site. Staff is confident this short term rise in costs will result in significant long term savings as the site modeling, contaminant standards, and monitoring protocols are all being reevaluated. The additional data collected during the reevaluation of the site has enabled a technical team comprised of city staff, our consultants, and MPCA/EPA/MDH representatives to develop pilot cessation plans for the shallow aquifers. These cessation plans will allow for the temporary three-year cessation of pumping in the Drift, Platteville, and St. Peter aquifers so its effects can be evaluated for possible long-term cessation. The proposal received from Summit estimates the cost for 2018 work tasks at $359,000. This reflects a $40K increase in costs due to additional sampling requirements listed in the draft pumping cessation plans. If we were to cease pumping in the shallow aquifers, however, we would save approximately $80K in operational costs through reduced Met Council surcharge fees and extended granular-activated carbon (GAC) service life at our groundwater treatment facility. These savings are on top of the $40K in annualized savings already achieved through the removal of the four GAC filters from Water Treatment Plant #4. Attached is a letter from Lockridge Grindal Nauen, the firm we’ve retained to assist with updating the thirty year old Consent Decree, as to the status of that effort. 2018 Environmental Services The following work tasks describe the work and associated costs expected during 2018: Annual Reporting: Summit will draft text and prepare figures and tables as necessary to assist the City in completing the 2017 Annual Monitoring Report to be submitted to the Agencies on March 15, 2018. The Annual Monitoring Report will include information that was formerly contained in annual reports for GAC water treatment and project progress. The Agencies have also requested we include information regarding the GTF, which has not been reported in the past. The revised RAP has many references to new information that will be part of future Annual Monitoring Reports. This includes evaluations of the pumping wells, aquifer Target Areas, comparisons to the new drinking water standards, long-term stewardship of soil cover at the site, City Council Meeting of December 18, 2017 (Item No. 4e) Page 3 Title: Authorize Contract for 2018 Consultant Services Related to the Reilly Tar Site institutional controls, and information about pilot cessation tests. The revised RAP also calls for the submittal of a water level database as a new requirement for future Annual Monitoring Reports. The 2017 Annual Monitoring Report will be transitional between last year’s report and the future report that will contain the new information. The budget for this task is increased over prior years to account for a new format and to address Agency comments. Groundwater Monitoring: Summit will collect all the monitoring well and municipal well samples identified in accordance with the draft 2018 sampling plan outline submitted on October 31, 2017. This amounts to approximately 140 samples including QA/QC samples. Summit will also collect VOC samples from wells SLP10 and SLP15 on a quarterly basis until well SLP4 is back on line and no further testing at SLP10/15 is warranted. Summit will also collect groundwater samples in accordance with the pilot pumping cessation plans. This includes three extra sampling rounds for the Drift, Platteville, and St. Peter Aquifer wells. If every well that was normally sample once per year is sampled quarterly, then approximately 150 extra samples would be collected, potentially doubling the sample collection costs from prior years. Summit will also monitor water levels using a combination of transducers and manual measurements in Reilly Site wells. Sampling Plan and QAPP: The 2018 Sampling Plan has been submitted in outline form and will be completed following Agency response. We assume the plan will be completed yet this year with the funds remaining in the 2017 budget. This task involves responding to Agency comments on the 2018 Sampling Plan and Quality Assurance Project Plan and preparation of any changes to the plan the City would like to propose for 2019. Laboratory Coordination: Table 1 provides cost estimates for three subtasks as summarized below: 1.Working with Pace Labs on implementing the QAPP, coordinating sampling events, and updating and maintaining the databases for water quality and water levels. This task also includes water level and water quality data exchanges with the Agencies. 2.Providing data quality review and/or data validation for the laboratory testing. The data validation and data quality review will be documented in the Annual Monitoring Report. 3.Pace laboratory subcontract for all 2018 analyses, including pilot cessation monitoring. The $85,000 cost estimate shown in Table 1 is calculated using a worst-case estimate of the numbers of samples and analytical tests (i.e., quarterly sampling for all Drift, Platteville, and St. Peter Aquifer wells for the full MDH CPAH list. Program Management and Miscellaneous: This task includes overall planning, directing, and controlling Summit’s resources to perform this project. The task also includes miscellaneous project activities throughout the year, such as participation in the development of a new CD-RAP, the review of Agency contractor reports, correspondence, and meetings. The estimated cost shown in Table 1 matches the actual amounts spent for the past two years. City Council Meeting of December 18, 2017 (Item No. 4e) Page 4 Title: Authorize Contract for 2018 Consultant Services Related to the Reilly Tar Site Summary As noted above, Summit staff has been deeply involved in previous related activities and has collaborated with the City in the development of proposals submitted to the Agencies for the work tasks listed. As in the past, all activities are assigned through, and closely monitored by staff. Wherever possible, staff drafts reports for submittals, makes contacts with the Agencies, and coordinates the consultant activities, thereby reducing out of pocket expenditures. Staff supports the use of Summit for the work tasks described in this report. FINANCIAL OR BUDGET CONSIDERATION: Significant funds are expended on responding to Agency concerns over sampling, monitoring, and reporting. The variation in costs from year to year is associated with responding to EPA/MPCA concerns. Additionally, as we approached the 30-year anniversary of the CD/RAP, staff has asked the Agencies to review where, when and why we are sampling. This request has resulted in costs rising in recent years as the Agencies have requested additional sampling and data collection so they can evaluate the long term needs of the site. The proposal received from Summit estimates the cost for 2018 work tasks at $359,000. The 2018 Reilly Budget contains funding for these Reilly related consultant activities. A summary of the 2018 Summit work tasks and their estimated costs is shown below at Table 1: Table 1. 2018 Reilly Site Estimated Project Costs Task Description Estimated Cost Task 100 - Annual Monitoring Report $45,000 Task 400 - Groundwater Monitoring $104,000 Task 480 - Sampling Plan and QAPP $10,000 Task 600 - Laboratory Coordination Subtask 1: Lab coordination $20,000 Subtask 2: Data validation and review $25,000 Subtask 3: Pace subcontract (sample testing) $85,000 Task 600 - Total $130,000 Task 810 - Project Management and Miscellaneous $70,000 Total estimated project cost $359,000 Contract Terms The following significant terms have been in past contracts and are also incorporated in this contract: 1.Contract terminates on December 31, 2018, with City right to extend for up to two (2) additional one (1) year periods. 2. Compensation to be based on actual work performed with a maximum contract amount of $359,000 for 2018. 3.Summit will defend and indemnify the City for Summit’s actions related to this contract. 4.Summit has independent contractor status. 5.City may terminate this contract at any time for any reason with a 60 day written notice. City Council Meeting of December 18, 2017 (Item No. 4e) Page 5 Title: Authorize Contract for 2018 Consultant Services Related to the Reilly Tar Site RESOLUTION NO. 17-____ RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH SUMMIT ENVIROSOLUTIONS, INC. FOR PROFESSIONAL SERVICES RELATED TO IMPLEMENTATION OF THE REILLY TAR & CHEMICAL CORPORATION REMEDIAL ACTION PLAN THIS AGREEMENT is made on December 18, 2017, by and between the CITY OF ST. LOUIS PARK, Minnesota, a Minnesota municipal corporation (hereinafter referred to as “City"), and SUMMIT Envirosolutions, Inc., a Minnesota corporation (hereinafter referred to as "SUMMIT"). WHEREAS, pursuant to the execution of a Consent Decree in the case of the United States of America, et al versus Reilly Tar & Chemical Corporation, et al, the City of St. Louis Park has assumed certain responsibilities in the implementation of a Remedial Action Plan related thereto; and WHEREAS, the City has determined that it will be necessary to retain the services of a professional consultant to implement various activities for which it is responsible under the terms of the Consent Decree and Remedial Action Plan. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1.The Mayor and City Manager are hereby authorized to enter into a contract with Summit Envirosolutions, Inc. in the amount of $359,000 for 2018 consultant activities related to the implementation of the Reilly Tar & Chemical Corporation Remedial Action Plan. Reviewed for Administration Adopted by the City Council December 18, 2017 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of December 18, 2017 (Item No. 4e) Title: Authorize Contract for 2018 Consultant Services Related to the Reilly Tar Site Page 6 City Council Meeting of December 18, 2017 (Item No. 4e) Title: Authorize Contract for 2018 Consultant Services Related to the Reilly Tar Site Page 7 Meeting: City Council Meeting Date: December 18, 2017 Public Hearing Agenda Item: 6a EXECUTIVE SUMMARY TITLE: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing RECOMMENDED ACTION: Mayor to open the public hearing, take public testimony, and close the public hearing. Motion to Adopt Resolution accepting the project report, establishing Improvement Project No. 4018-1101 for the Rehabilitation of Texas Avenue and Division Street. (Included with this motion is the approval of the preliminary layout for Texas Avenue and Division Street and ordering the development of final plans). POLICY CONSIDERATION: Does the City Council wish to continue to pursue the proposed street rehabilitation project scope identified in this report? SUMMARY: The City of Hopkins has included a number of streets directly adjacent to the South Oak Hill neighborhood in their 2018 street and utility improvement project. Hopkins streets proposed for improvement include Cambridge Street, Oxford Street, Lake Street NE, Murphy Avenue, and the alley south of Lake Street. Hopkins and St. Louis Park staff have also identified Texas Avenue (from Highway 7 to Lake Street) and Division Street (from Texas Avenue to dead end) for rehabilitation. Texas Avenue and Division Street are border streets, so maintenance responsibility and jurisdiction is shared between the two cities. Both cities are interested in minimizing the inconvenience to the public and completing the work efficiently. Our best option to meet these interests is to complete these streets with the City of Hopkins 2018 Street and Utility Improvement Project. Due to a majority of the project being in Hopkins, on June 19 the City Council authorized a Joint Powers Agreement with the City of Hopkins to designate them as the lead agency for the construction contract. The scope of the project within St. Louis Park includes; street rehabilitation, sidewalk construction, and miscellaneous utility rehabilitation. In addition the project also includes the installation of the bikeway connecting to the Cedar Lake Regional Trail. Bike lanes on Texas Avenue between Highway 7 and Lake Street were approved by the City C ouncil on February 6, 2017. FINANCIAL OR BUDGET CONSIDERATION: The engineer’s estimate for this project is $617,495. This project is included in the CIP for 2018. Funding will be provided by a combination of Pavement Management, Utility Funds, and GO Bonds (sidewalk) VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion Location Map Proposed Typical Sections Petition Assembled by Resident of Hopkins Hopkins Overall 2018 Reconstruction Project Resolution Prepared by: Joseph Shamla, Senior Engineering Project Manager Reviewed by: Debra M. Heiser, Engineering Director Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 6a) Page 2 Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Update DISCUSSION BACKGROUND: In 2018, Texas Avenue (from Highway 7 to Lake Street) and Division Street (from Texas Avenue to dead end) are proposed to be reconstructed. In general, Texas Avenue is 60% within St. Louis Park and 40% within Hopkins and Division Street is shared equally between the two cities. The City of Hopkins has a larger reconstruction project in the area which includes Cambridge Street, Oxford Street, Lake Street Northeast, Murphy Avenue, and the alley south of Lake Street. Completing Texas Avenue and Division Street at this time will provide the City a better price and the residents a better product as both sides of the street will be completed at the same time. In addition to this local street reconstruction project, the Minnesota Department of Transportation (MnDOT) has a mill and over lay project on Highway 7 in 2018. The mill and overlay project limits are from west of the City of St. Louis Park City border to the recently installed pavement on the Louisiana Avenue interchange project which was completed in 2015. Staff has been working with MnDOT to modify the intersection of Highway 7 and Texas Avenue to make a better bike connection for the bike facilities located north and south of the intersection. Texas Avenue was last reconstructed in 1960 and Division Street in 1956. In order to ensure that the reconstructed Texas Avenue meets the needs of the City for another 40 years, staff is reviewing existing data and planning for future transportation in the corridor for the recommended design. Previous Council Actions Due to a majority of the project being in Hopkins, on June 19, the City Council authorized a Joint Powers Agreement with the City of Hopkins to designate them as the lead agency for the construction contract. On February 6, 2017 the City Council approved the installation of bike lanes on Texas Avenue from Highway 7 to Lake Street. This segment will connect into the South Oak Hill Neighborhood via Lake Street and Rhode Island ultimately connecting to the Cedar Lake Regional Trail. Due to this reconstruction project staff delayed the installation of this bikeway 2018. When the bike lanes are installed on Texas Avenue south of Highway 7, a bike facility will be in place on Texas Avenue between 28th Street and the Cedar Lake Regional Trail. Proposed Sidewalk There is currently not sidewalk in St. Louis Park along this segment of Texas. Staff reviewed the traffic on Texas Avenue and Division Street to determine if sidewalk is recommended. Texas Avenue is a collector street, with an average daily traffic (ADT) of 2000 vehicles per day. Texas Avenue north of Highway 7 has sidewalk on both sides of the street, along with commercial destinations, including Knollwood Mall and commercial on the east side of Texas. Due to high volume of traffic on Texas and its role as a collector road, staff is recommending that sidewalk be added on the east side of Texas Avenue between Highway 7 and Lake Street. Staff is also recommending the addition of sidewalk on the west side of Texas Avenue between Highway 7 and Division Street. Division Street is a dead end that serves as a local street with a low traffic volume, as a result, staff is not recommending installing a sidewalk on Division Street. City Council Meeting of December 18, 2017 (Item No. 6a) Page 3 Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Update A petition was put together by a resident in the City of Hopkins and they provided a copy to the City of St. Louis Park. Please see the petition in the attachment section. Utility Replacement As a part of all of our street rehabilitation projects, the City evaluates the condition of the existing sanitary sewer, storm sewer, and water main. Only minor replacement of this infrastructure is necessary on Texas Avenue and Division Street. This work will be completed with this project. Staff met with private utility companies on December 15th to inform them of the project and determine if any private utility work will take place prior to the start of this project. Also, the Met Council will be replacing their large diameter forcemain on Lake Street. This project is a continuation of the forcemain replacement which occurred through St. Louis Park from 2014 to 2016. The project limits will extend from west of Blake Road to 200 feet east of Lake Street. The only section within St. Louis Park is 200 feet east on Lake Street. Pavement Rehabilitation The roads being rehabilitated are shared between St. Louis Park and the City of Hopkins. In determining which pavement management preservation technique should be used, the City of Hopkins met with the City of St. Louis Park to decide on a path forward. After reviewing the condition of the road, staff recommends that the city pursue a reconstruction project. Coordinating this project with the City of Hopkins neighborhood project will result in cost savings as well as reduced inconvenience to the property owners and the traveling public. A full reconstruct consists of the removal and replacement of the curb and gutter, and pavement. Tree Impact At this time it is difficult to determine the actual impact to trees. The concept plan identifies 8 trees which may need to be removed to construct the sidewalk on both sides of Texas Avenue. As the project moves into final design, staff will work with the City Forester to ensure as many trees are saved as possible. The City Forester will complete a tree survey to determine the health, species and size of the trees. The first option we use when it comes to trees is to avoid the conflict. In areas where there is a potential conflict, the sidewalk could shift towards the back of the curb to allow less impact to the tree or roots. Once a preliminary layout is approved, staff will be able to identify the conflicts and work on how the final plan can be modified. If a tree needs to be removed it will be replaced on a caliper inch basis. Therefore a 10 caliper inch tree would be replaced by 4 trees which are 2.5 inch caliper inch per tree. These replacement trees would be located within the Texas Avenue right-of-way as space allows or planted in other locations in the City. The proposed 6 foot boulevard between the sidewalk and the road has been identified as a location for planting new trees. Design of Texas Avenue In late 2017, bike lanes were installed on Texas Avenue from Highway 7 to Minnetonka Boulevard. Additional bike facilities will be placed on Texas Avenue north of Minnetonka Boulevard and south east of the intersection of Lake Street and Texas Avenue South connecting to the Cedar Lake Regional Trail in 2018. When all segments of bikeway on Texas are implemented it will provide residents with a safe connection between the north and south regional trails, as well as Texa-Tonka and Knollwood Mall. The bike lane on Texas Avenue South will also connect to Lake Street in the City of Hopkins. Lake Street will also be “share the road” bike way with on street parking from Texas Avenue to Blake Road. City Council Meeting of December 18, 2017 (Item No. 6a) Page 4 Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Update The St. Louis Park City Council approved bike lanes on Texas Avenue in February of 2017. These bike lanes will be installed in the fall of 2018 as part of this project. The original design proposed by the City of Hopkins staff was to install bike lanes on Texas Avenue from Division Street to Lake Street so as to mirror the St. Louis Park bike lanes. The Hopkins City Council approved a “share the road” bike facility within the City of Hopkins on Texas Avenue so that parking could be preserved. A proposed typical section of Texas Avenue South is attached for reference. A parking survey was completed on Texas Avenue prior to determining whether or not to eliminate parking. Texas Avenue was surveyed on 40 different occasions at different times of the day and on weekends. The most cars parked on Texas Avenue during this period was 2 and only 8 cars total were identified over the 40 surveys. Public Process The City of Hopkins hosted a joint public meeting for this project on September 27, 2017. St. Louis Park also hosted a public meeting on November 14, 2017 for St. Louis Park residents to gather input prior to starting the preliminary design. We have received the following feedback from residents on the proposed design. •Sidewalks – Some residents are concerned about the addition of sidewalks in the right- of- way in front of their property. Recommendation: Engineering is recommending that the City Council approve the preliminary layout so the consultant can move forward with final design. Texas Avenue within St. Louis Park is proposed to have sidewalk on both sides of the street from Highway 7 to Division Street. Sidewalk is also proposed on the west side of Texas Avenue from Division Street to Lake Street. The reason that sidewalk is recommended along Texas Avenue is due to the average ADT being 2000 cars per day. On Division Street, sidewalk is not recommended due to the low volume of traffic. Proposed Schedule: In order to ensure there is enough time to construct the improvements in 2018, staff needs direction on whether or not to include the sidewalks proposed with this project. To achieve this, we are asking the City Council to approve a preliminary layout tonight so the consultant can start on the final design. The following is the proposed schedule: 60 percent plans January 2018 Public meeting to review final plans February 2018 Approve Plans/ Authorization to Bid by City Council March 2018 Construction April – Nov 2017* *The overall project which includes the larger Hopkins Neighborhood Reconstruction Project will span from April to November. Texas Avenue South and Division Street will be approximately 10 weeks of construction for each during this time period. City Council Meeting of December 18, 2017 (Item No. 6a) Page 5 Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Update RESOLUTION NO. 17-____ RESOLUTION ACCEPTING THE PROJECT REPORT, ESTABLISHING IMPROVEMENT PROJECT NO. 4018-1101, APPROVING PRELIMINARY LAYOUT, AND AUTHORIZING PREPARATION OF FINAL PLANS WHEREAS, the City Council of the City of St. Louis Park has received a report from the Project Engineer related to the 2018 Hopkins Street and Utility Improvement Project (4018-1101): NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1.The Project Report regarding Project No. 4018-1101 is hereby accepted. 2.Such improvements as proposed are necessary, cost effective, and feasible as detailed in the Project Report. 3.The proposed preliminary layout is hereby approved. 4.Final plan development is authorized following the typical section approved by the City Council. Reviewed for Administration: Adopted by the City Council December 18, 2017 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk 0 o 140 Feet 111111111--====:::::i Real People. Real Solutions. Disclaimer: This drawing is neither a legally recorded map nor a survey and is not intended to be used as one. This drawing is a compilation of records, information, and data located in various city, county, and state offices, and other sources affecting the area shown, and is to be used for reference purposes only. The City of Hopkins is not responsible for any inaccuracies herein contained. © Bolton & Menk, Inc - Web GIS 12/5/2017 4:38 PM Proposed 5 ft Sidewalk Approved 5 ft Bike Lane (Approved February 2017) Approved Share the Road Texas Avenue S llf St. Louis P·ark II./ M u N E s ,o r A (Approved 12/5/2017) Bike Lanes to be installed by MnDOT in 2018 Share the Road to Regional Trail City Council Meeting of December 18, 2017 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Update Page 6 4’-4”14’-4”5’-0” WALK PROPOSED6’-0” BOULEVARD PROPOSED PROPOSEDBIKE LANE5’-0”INTEGRAL W/ CURB PROPOSED7’-0”PARKING LANE PROPOSED12’-0” DRIVE LANE PROPOSED 8” CURB 8” CURB 11’-0” DRIVE LANE W/ SHARROWS 66’-0” RIGHT-OF-WAYR.O.W.R.O.W.PROPOSED ROADWAY 35’ CITY LIMITSROADWAYCL Proposed 2018 Improvements Texas Avenue City Council Meeting of December 18, 2017 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Update Page 7 City Council Meeting of December 18, 2017 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) UpdatePage 8 City Council Meeting of December 18, 2017 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) UpdatePage 9 City Council Meeting of December 18, 2017 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) UpdatePage 10 City Council Meeting of December 18, 2017 (Item No. 6a) Title: 2018 Hopkins Street and Utility Improvement Project (4018-1101) Public Hearing Page 11 Meeting: City Council Meeting Date: December 18, 2017 Public Hearing Agenda Item: 6b EXECUTIVE SUMMARY TITLE: On-Sale Intoxicating and On-Sale Sunday Liquor License for ResBiz, LLC dba Blue Fox Indian Bar & Grill RECOMMENDED ACTION: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve On-Sale Intoxicating and On-Sale Sunday Liquor License for ResBiz, LLC dba Blue Fox Indian Bar & Grill, located at 5377 W. 16th St., for the license term through March 1, 2018. POLICY CONSIDERATION: Does the applicant meet the requirements to allow for approval of its application? SUMMARY: The City received an application from ResBiz, LLC to become the new owner of Blue Fox Indian Bar & Grill. The existing restaurant, located at the West End, has been in operation since 2015 and is owned by Inchin Corporation. The current owner has reached an agreement to sell the business to ResBiz, LLC. ResBiz, LLC is comprised of three partners - Purna Jandyala, Vamsidhar Attaluri, and Suresh Nukala. Mr. Jandyala is the CEO and will also serve as the manager of the restaurant. The new owners plan to operate the business under the same name, Blue Fox Indian Bar & Grill. No changes to the premises are proposed, and the restaurant will continue to offer indoor and outdoor seating. The proposed hours of operation will be Monday – Sunday, 11:00 am to 10:00 pm and the applicant has indicated they may apply for an extended hours permit through the State of Minnesota. The applicant understands that the hours of operation must continue to comply with what is allowed by state law. The Police Department conducted a full background investigation, and nothing was discovered during the course of the investigation that would warrant denial of the license. The application and police report are on file in the City Clerk’s office, should Council members wish to review the information. Should Council approve the liquor license, no actual license will be issued until all requirements have been met with the City Inspections Department, Hennepin County, and the State Alcohol and Gambling Enforcement Division. FINANCIAL OR BUDGET CONSIDERATION: Fees for this applicant include $500 for the police background investigation and $8,950 for the On-Sale Intoxicating and On-Sale Sunday annual license fee. VISION CONSIDERATION: Not applicable. Prepared by: Melissa Kennedy, City Clerk Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Meeting: City Council Meeting Date: December 18, 2017 Action Agenda Item: 6c EXECUTIVE SUMMARY TITLE: CSM Lodging Services Inc. dba Courtyard Minneapolis West - On-Sale Intoxicating and On-Sale Sunday Liquor License RECOMMENDED ACTION: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve application from CSM Lodging Services Inc. dba Courtyard Minneapolis West for an On-Sale Intoxicating and On-Sale Sunday Liquor License for the premises located at 9980 Wayzata Boulevard with a license term through March 1, 2018. POLICY CONSIDERATION: Does the applicant meet the requirements to allow for approval of its application? SUMMARY: The City received an application from CSM Lodging Services, Inc. dba Courtyard Minneapolis West, for an On-Sale Intoxicating and On-Sale Sunday liquor license for the property located at 9980 Wayzata Boulevard. The licensed premises will be the Courtyard hotel consisting of a lounge area with indoor seating for approximately 48 guests and an outdoor seating area for approximately 16 guests. Food service will be available in both the indoor and outdoor spaces. Gary Holmes is the main principal listed on the application and Lori Geiwitz will be responsible for day-to-day management duties, including the sale and service of alcohol. The applicant intends to open for business in early 2018. CSM Lodging Services, Inc. manages numerous other hotels in the state and across the country that hold valid liquor licenses. The Police Department is in the process of completing the background investigation and results will be presented at the public hearing. The application is on file in the City Clerk’s office, should Council members wish to review the information. Should Council approve the liquor license, no actual license will be issued until all requirements have been met with the City Inspections Department, Hennepin County, and the State Alcohol and Gambling Enforcement Division. FINANCIAL OR BUDGET CONSIDERATION: Fees include $500 for the background investigation and $8,950 for the On-Sale Intoxicating and On-Sale Sunday licenses. Pursuant to City Code provisions, the license fee will be pro-rated for the remainder of the license term. VISION CONSIDERATION: Not applicable. Prepared by: Melissa Kennedy, City Clerk Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Meeting: City Council Meeting Date: December 18, 2017 Action Agenda Item: 8a EXECUTIVE SUMMARY TITLE: 2018 Budget, Final City and HRA Property Tax Levies, and 2018-2027 Capital Improvement Plan (CIP) RECOMMENDED ACTION: • Motion to Adopt Resolution approving the 2018 Budgets and authorizing the 2018 Final Property Tax Levy. • Motion to Adopt Resolution authorizing the 2018 Final HRA Levy. • Motion to Adopt Resolution approving the 2018-2027 Capital Improvement Plan. POLICY CONSIDERATION: • Does the City Council still desire to set the 2018 Final Property Tax Levy at $31,748,368, which is a 4.9% increase over the 2017 Final Property Tax Levy? • Does the City Council still desire to levy the maximum HRA Levy allowed by State Statue at $1,172,786? • Does the City Council desire to approve the 2018 Budgets for General, Enterprise, Special revenue, and select Capital Project Funds? • Does the City Council desire to approve the 2018-2027 Capital Improvement Plan? SUMMARY: Information pertaining to the adoption of the 2018 Budgets, 2018 General Property Tax and HRA levies, and 2018-2027 CIP is attached. Information is also provided on the tax impacts to a residential property for Council to consider. In addition, there is a brief discussion on 2018 utility rates that were approved on October 16, 2017. FINANCIAL OR BUDGET CONSIDERATION: The proposed tax levies, budgets, and approved utility rates will help support necessary City services, capital improvements, and debt service obligations for Fiscal Year 2018. VISION CONSIDERATION: All Vision areas are taken into consideration. SUPPORTING DOCUMENTS: Discussion Resolutions 2018-2027 CIP Projects by Funding Source Summary 2018-2027 CIP Projects by Funding Source Prepared by: Tim Simon, Chief Financial Officer Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 8a) Page 2 Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP) DISCUSSION BACKGROUND: The 2018 budget was prepared as a means to continue to build on Vision St. Louis Park and the key organizational cultural behaviors of Collaboration, Quality and Responsiveness, including Advancing Race Equity. On June 26, 2017, staff met with the City Council to discuss the 2018 Budget Process. Council agreed that staff should follow recommendations from the “2018 Budget Production Guidelines” when preparing the 2018 Budget. Assumptions for the 2018 Budget included a pattern similar to past years; a levy increase, modest increase in other fees and charges where appropriate to fit with business costs, maintain high quality and responsive service delivery, hold expenditures flat where possible with adjustments for some modest growth based on essential business needs, funding for a wage and benefit contribution increase, utility rate adjustments, and continued long range financial planning. In addition, Council discussed business needs and operations as it related to preparing the 2018 budget. At the August 14th and September 5th, City Council Study Sessions, the City Council reviewed information from the staff report and subsequently directed staff to prepare a 2018 Preliminary Property Tax Levy increase of 5.35% when compared to the 2017 Final Property Tax Levy. In addition, the City Council directed staff to proceed with preparing the 2018 Preliminary HRA Levy at the maximum allowed by state statute. On September 18th, the EDA and City Council adopted the 2018 Preliminary HRA Levy of $1,172,786. Also, the City Council adopted the 2018 Preliminary Property Tax Levy of $31,884,702, which is approximately 5.35% over the 2017 Final Property Tax Levy. On October 9th, staff and the City Council reviewed the 2018-2027 Capital Improvement Plan and long range financial management plan. A few changes to the plan are highlighted below: Project 21180322 - Fastpitch Softball fields at Aquila Park were added to the 2018 project list. Funding Source: $800,000 from the Park Improvement Fund and $416,283 from G.O. bonds to be issued in 2018. Amounts would be adjusted if any grants are received. Project 21170302 – Field Lights and Poles upgrade at Aquila Park moved from 2017 to 2018 with the timing of the Fastpitch Softball field’s project. Funding Source: Park Improvement Fund. Project PD-2 - 911 server system and software replacement ($150,000) is requested to move up to 2018 from 2019 due to the age of the equipment. Funding Source: We have sufficient E-911 funds, which are restricted for this purpose, to cover changing from 2019 to 2018. Also of note, a couple of smaller capital replacement fund projects from the 2017 CIP facilities division were delayed until 2018, due to staff time associated with other major projects this year. CIP adjustments have been made. Council also directed staff to proceed with utility rate adjustments, which were approved on October 16th, effective 2018. City Council Meeting of December 18, 2017 (Item No. 8a) Page 3 Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP) On November 13th, staff reviewed a number of items to reduce the final levy to 4.90%, which included moving the Council programs levy line item to the General Fund as an ongoing budget item ($198,000). We have unspent Council programs funds from prior years ($100,000) that we will use for 2018. Timing of the recruitment processes for new positions also provided a savings. Additionally, revenue was adjusted for our Police State Aid based on revenue trends. Budget Webpage, E-mail, and Facebook live: As Council is aware, in an effort to provide a more transparent budget process, staff has created a webpage on the City’s website and an e-mail address for any questions that arise. The link is: https://www.stlouispark.org/government/departments- divisions/finance/city-budget and the e-mail address is: budget@stlouispark.org. For the first time ever we did a Facebook live budget overview on November 14, 2017. Some statistics as of writing the report are: 2,313 people reached, 816 unique views, 891 minutes viewed, and 888 video views. On December 4, 2017, the City Council conducted the Truth in Taxation Public Hearing regarding the proposed tax levy and budget for 2018. 2018 Preliminary Adopted Levy, updated 2018 Levy and General Fund Budget. 1. The 2018 Preliminary Property Tax Levy was adopted on September 18th at $31,884,702, which is approximately 5.35% more than the 2017 Final Levy. 2. The updated Property Tax levy being considered on December 18th is $31,748,368, which is approximately 4.90% more than the 2017 Final Levy. 3. The Proposed 2018 General Fund Budget is $37,898,933, which is an increase of approximately 5.8% compared to the 2017 Adopted Budget. The proposed breakdown of the 4.90% Proposed Property Tax Levy by fund is shown below: 1= Moved to the General Fund as an ongoing operating budget line item. Contingency – Council Programs ($198,000) HRA Levy Based on current and future infrastructure needs, the HRA Levy is recommended to be set at the maximum allowed of 0.0185% of estimated market value for the 2018 Budget, which is consistent with previous years. This levy is committed to pay back a loan from the Development Fund that helped cash flow the City’s obligation for the Highway 7 and Louisiana interchange project and is 2017 2018 $ Change % Change Final Levy Proposed 2017 to 2018 2017 to 2018 TAX CAPACITY BASED TAX LEVY General Fund 24,748,436$ 25,705,886$ 957,450$ 3.87% Park Improvement Fund 810,000 810,000 - 0.00% Capital Replacement Fund 1,767,700 1,767,700 - 0.00% Debt Service-current 2,139,937 3,164,782 1,024,845 47.89% Debt Service-future 300,000 - (300,000) -100.00% Employee Benefit Fund 200,000 200,000 - 0.00% Housing Rehabilitation Fund 100,000 100,000 - 0.00% Council Programs (1)198,000 - (198,000) -100.00% TAX CAPACITY BASED TAX LEVIES 30,264,073$ 31,748,368$ 1,484,295$ 4.90% City Council Meeting of December 18, 2017 (Item No. 8a) Page 4 Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP) expected to be paid off by 2019-2020. By law these funds could also be used for other housing and redevelopment purposes, but considering the significant infrastructure needs within the City, the proceeds have not been used for housing. Therefore, staff has calculated the maximum HRA Levy for 2018 to be $1,172,786 based on valuation data from Hennepin County. Staff is recommending the 2018 Final HRA Levy be set at the maximum. 2018 Budgets The Council will consider a resolution for adoption that includes summary budget data for the General, Enterprise, Internal Service, Special Revenue, and select Capital Project Funds. These funds are consistent with our long-range financial management plan that we reviewed earlier and work in conjunction with the CIP. The budget includes three additional FTE’s – 1 Police Officer, 1 Management Assistant and 1 Facility and Recreation Supervisor, all of which are budgeted to start March 1, 2018. These summaries are consistent with previous years. 2018-2027 Capital Improvement Plan (CIP) The CIP is one of the long range planning tools that the city utilizes. The CIP is a ten-year plan, but is updated yearly as priories, projects, and funding sources change. The CIP is only an estimate of future projects, as only the current year (2018) projects are authorized during the next year. Years 2019-2027 are for planning purposes. Any project estimated to cost more than $100,000 will be formally bid and brought back for acceptance by the City Council. The City Council has reviewed the 10-year CIP during work sessions throughout the 2018 budget process. We started earlier in the year the long range plan on utility and capital project funds, which tie into the long range financial management plan and our debt modeling. The 2018-2027 CIP summary is as follows: • $255 million in planned investment over the next ten years. • $212 million of these costs are being paid from sources or revenue streams the City has direct control of such as franchise fees, tax levy dollars, utility rates, future bonding, etc. • $43 million of this is planned as non-City resources such as federal and state governmental, including Municipal Sate Aid (MSA). Utility Funds The changes in utility rates for 2018 were formally adopted by the City Council on October 16, 2017 for consumption or services provided beginning on January 1, 2018. These rates are consistent with the goal of achieving long-term sustainability in the funds. For 2018, the approximate cumulative effect on a typical residential property for all the utility rate adjustments would be an increase of $5.38 per month, or approximately $16.14 per quarter. This calculation is based on a household size of four using 30 units of water per quarter (22,500 gallons) and 60 gallon solid waste service. Water, Sewer, and Storm Water rates are largely driven by our capital replacement plan for infrastructure. Estimated City Impact for 2018 on Median Value Home Based on a 4.90% levy increase, and realizing there are many variables in estimating the City impact on a residential homesteaded property, a median value residential property that increased in value from $240,100 to $254,200 for 2018 is estimated to see an increase in the City’s share of property taxes of approximately $4.95 per month or approximately $59.44 for the year. City Council Meeting of December 18, 2017 (Item No. 8a) Page 5 Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP) RESOLUTION NO. 17-____ RESOLUTION ADOPTING THE 2018 GENERAL FUND BUDGET, 2018 BUDGETS AND AUTHORIZING THE 2018 FINAL PROPERTY TAX LEVY WHEREAS, The City of St. Louis Park is required by Charter and State law to approve a resolution setting forth an annual tax levy to the Hennepin County Auditor; and WHEREAS, Minnesota Statutes currently in force require approval of a property tax levy and a budget in December of each year; and WHEREAS, the City Council has received the budget document; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Louis Park, that the 2018 General Fund Budget and 2018 Budgets are adopted as presented in the 2018 budget document; and Summary of Budgeted Revenues 2017 2018 Dollar Chng.% Change Adopted Adopted 2017 to 2018 2017 to 2018 AVAILABLE RESOURCES General Fund Revenues: General Property Taxes 24,748,436$ 25,705,886$ 957,450 3.87% Licenses and Permits 3,745,736 3,924,648 178,912 4.78% Intergovernmental 1,631,669 1,864,877 233,208 14.29% Charges for Services 2,027,637 2,162,410 134,773 6.65% Fines, Forfeits, and Penalties 254,200 269,200 15,000 5.90% Investment Earnings 140,000 160,000 20,000 14.29% Miscellaneous Revenue 1,363,406 1,882,822 519,416 38.10% Transfers In 1,899,927 1,929,090 29,163 1.53% Total General Fund Revenues:35,811,011$ 37,898,933$ 2,087,922 5.83% Summary of Budgeted Expenditures 2017 2018 Dollar Chng.% Change Adopted Adopted 2017 to 2018 2017 to 2018 General Government 8,619,681 9,180,286 560,605 6.50% Public Safety 16,044,717 17,161,053 1,116,336 6.96% Operations and Recreation 10,761,318 11,031,760 270,442 2.51% Non-Departmental 385,295 525,834 140,539 36.48% Total General Fund 35,811,011$ 37,898,933$ 2,087,922 5.83% City Council Meeting of December 18, 2017 (Item No. 8a) Page 6 Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP) 2017 2018 Final Proposed HRA Levy Fund Total HRA Levy Revenues 1,086,461$ 1,172,786$ Total HRA Levy Expenditures 1,092,961 1,172,786 Cable TV Fund Total Cable TV Revenues 682,950 682,950 Total Cable TV Expenditures 717,390 860,562 Development Fund Total Development Fund Revenues 8,185,285 9,468,985 Total Development Fund Expenditures 5,339,720 3,928,700 CDBG Fund Total CDBG Revenues 162,000 167,865 Total CDBG Expenditures 162,000 167,865 Housing Rehabilitation Fund Total Housing Rehab Revenues 1,494,500 1,506,793 Total Housing Rehab Expenditures 1,171,106 1,234,723 Water Utility Fund Total Water Revenues 6,798,846 6,568,306 Total Water Expenses 7,485,982 7,606,060 Sewer Utility Fund Total Sewer Revenues 6,947,757 7,453,407 Total Sewer Expenses 7,044,564 7,830,122 Solid Waste Utility Fund Total Solid Waste Revenues 3,500,350 3,745,500 Total Solid Waste Expenses 3,674,250 4,090,033 Storm Water Utility Fund Total Storm Water Revenues 2,856,395 3,039,531 Total Storm Water Expenses 3,869,187 4,475,647 Employee Administration Fund Total Employee Benefits Revenues 556,000 473,200 Total Employee Benefits Expenses 1,216,032 1,105,400 Uninsured Loss Fund Total Uninsured Loss Revenues 204,000 229,000 Total Uninsured Loss Expenses 205,531 232,562 Enterprise, Internal Service, Special Revenue Summary of Budgeted Revenues and Expenditures and Select Capital Project Funds City Council Meeting of December 18, 2017 (Item No. 8a) Page 7 Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP) BE IT FURTHER RESOLVED, that the City Council of the City of St. Louis Park, Hennepin County, Minnesota, that the following sums of money be levied in 2017, collectible in 2018, upon the taxable property in said City of St. Louis Park for the following purposes: 2018 FINAL TAX LEVY 2018 TAX CAPACITY BASED TAX LEVY General Fund $25,705,886 Debt Service 3,164,782 Capital Replacement Fund 1,767,700 Park Improvement Fund 810,000 Employee Administration Fund 200,000 Housing Rehabilitation Fund 100,000 TOTAL TAX LEVIES $31,748,368 Reviewed for Administration: Adopted by the City Council December 18, 2017 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of December 18, 2017 (Item No. 8a) Page 8 Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP) RESOLUTION NO. 17-____ RESOLUTION AUTHORIZING THE 2018 FINAL HRA LEVY WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic Development Authority (the "Authority"); and WHEREAS, pursuant to the EDA Act, the City Council granted to the Authority all of the powers and duties of a housing and redevelopment authority under the provisions of the Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and WHEREAS, Section 469.033, subdivision 6 of the Act authorizes the Authority to levy a tax upon all taxable property within the City to be expended for the purposes authorized by the HRA Act; and WHEREAS, such levy may be in an amount not to exceed 0.0185 percent of taxable market value of the City; and WHEREAS, for 2018, the Final HRA Levy amount will be $1,172,786; and WHEREAS, the Authority has filed its budget for the special benefit levy in accordance with the budget procedures of the City; and WHEREAS, based upon such budgets the Authority will levy all or such portion of the authorized levy as it deems necessary and proper; NOW THEREFORE BE IT RESOLVED by the St. Louis Park City Council: 1. That approval is hereby given for the Authority to levy, for taxes payable in 2018, such tax upon the taxable property of the City as the Authority may determine, subject to the limitations contained in the HRA Act. Reviewed for Administration: Adopted by the City Council December 18, 2017 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of December 18, 2017 (Item No. 8a) Page 9 Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP) RESOLUTION NO. 17-____ RESOLUTION ADOPTING THE 2018 - 2027 CAPITAL IMPROVEMENT PLAN WHEREAS, the City Council of the City of St. Louis Park, Minnesota, has received a report from the Chief Financial Officer related to proposed capital spending for 2018 - 2027; and WHEREAS, it is necessary for the City to maintain and replace its capital stock in order to enhance the City’s attractiveness to residents and businesses; and WHEREAS, good planning is a necessary part of the stewardship that the City Council and staff exercise over the capital assets of the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, MN, that: 1. The 2018 - 2027 Capital Improvements Plan is hereby adopted. 2. The City Manager is authorized to purchase or undertake the items included in the fiscal year 2018 funded portion of the plan as allowed by the City Charter and state statutes. 3. All purchases required to be competitively bid must come before the City Council for final approval. Reviewed for Administration: Adopted by the City Council December 18, 2017 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Capital Improvement ProgramCity of St. Louis Park, MNFUNDING SOURCE SUMMARY2018 2027thruTotal2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027Cable TV - Time Warner Equipment Grant646,200244,800 41,900 74,500 1,500 70,500 213,000Capital Replacement Fund36,227,5825,096,293 3,186,684 4,259,386 3,371,058 3,965,419 3,132,506 2,561,612 2,919,848 3,599,226 4,135,550E-911 Funds1,100,505364,687 40,921 42,217 43,578 125,007 196,507 48,082 49,736 51,473 138,297EDA Development Fund3,318,4331,339,839 1,311,928 666,666G.O. Bonds43,296,1746,661,836 15,773,781 2,651,807 1,854,625 6,969,375 6,162,125 849,750 873,375 749,750 749,750G.O. Tax Increment Bonds2,338,2672,338,267Hockey Association937,502104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,174Met Council Grant2,700,0002,700,000Municipal State Aid25,763,5001,403,500 7,615,000 4,852,500 2,721,000 2,521,500 1,830,000 680,000 1,380,000 1,380,000 1,380,000Park Improvement Fund14,052,0503,158,850 1,303,700 1,352,500 1,354,500 1,337,500 1,065,000 1,492,000 1,150,000 1,424,000 414,000Pavement Management Fund40,834,2384,098,685 3,706,903 4,746,370 3,852,751 5,839,700 2,846,639 4,459,180 3,864,100 4,360,560 3,059,350Police & Fire Pension1,996,000312,500 330,500 168,000 46,000 166,000 142,500 452,500 266,000 66,000 46,000Police Budget32,0007,000 15,000 10,000PW Operations Budget3,543,149322,605 375,547 335,508 341,989 347,500 353,000 358,500 364,000 369,500 375,000Sanitary Sewer Utility7,806,6701,638,167 911,167 856,167 843,667 975,167 933,167 940,667 183,667 291,167 233,667Solid Waste Utility60,00055,0005,000Special Assessments706,786108,749 397,058129,953 71,026State of Minnesota3,602,7501,770,000180,0001,652,750Stormwater Utility12,374,8602,688,977 1,250,687 1,280,677 941,027 1,375,317 1,116,297 1,428,837 907,917 712,957 672,167Tax Increment - Elmwood6,239,0512,200,0004,039,051U.S. Government9,931,4549,371,454 560,000Unfunded9,655,000225,000 200,000 190,000 170,000 235,000 235,000 8,185,000 215,000Water Utility28,634,7783,239,865 3,103,012 2,461,502 3,796,051 2,730,268 2,714,170 2,740,873 2,660,666 2,601,705 2,586,66633,215,519 53,202,675 31,351,01719,571,86527,013,445255,796,949GRAND TOTAL21,044,077 24,306,167 14,938,475 17,363,262 13,790,447Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 10 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027Report criteria:All Address data All CategoriesAll ContactsAll From Street data All DepartmentsAll Priority LevelsAll ProjectsAll Source TypesAll Street Name data All To Street data Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 11 Capital Improvement ProgramCity of St. Louis Park, MNPROJECTS BY FUNDING SOURCE2018 2027thruTotal2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # PriorityCable TV - Time Warner Equipment 20,00020,000Van Camera Cases11151002313,00013,000Van Camera Cables11151003310,00010,000Tripods for On Location11151007111,00011,000Server Upgrade for 15/9611151010140,00040,000Council Chambers HD pan/tilt cameras1117200712,0002,000300-foot audio snake & reel11181001140040050-foot audio snake1118100311,5001,500Behringer Audio Equipment1118100417,5007,500Camcorders1118100511,5001,500DVD recorders111810061900900Unit pro light kit11181007128,00028,000Webstreaming Computer Replacement11181008n/a500500DVD Recorders11191001130,00030,000Slow-motion replay11191002170070012-channel audio mixer111910031500500Shotgun mics111910041300300Hand-held mics1119100519,0009,000NLE stations for Community TV users111910061900900Microphones1119100711,5001,500Tripods11191008135,00035,000Replacement edit systems111910091280,000140,000 140,000Van Cameras11201001320,00020,000Van Camera Cases11201002313,00013,000Van Camera Cables11201003315,00015,000LCD monitors11201004315,00015,000Studio cameras112010051Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 12 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority900900Microphones1120100612,5002,500Hard-Drive Video Recorder1120100816,0006,000Converter for Recorder11201009112,00012,000Tripods for On Location1120101014,2004,200SD/HD converter11201011116,50016,500Video Switcher1120101211,5001,500DVD recorder11201013128,20028,200Playback systems1120101417,0007,000Production switcher1120101511,2001,200Teleprompter1120101619,0009,000Digital camcordersTV-2014041TV - Time Warner Equipment Grant Total646,200244,800 41,900 74,500 1,500 70,500 213,000Capital Replacement Fund50,00025,000 25,000IR: PCI Re-Assessment / Training / Security131250011750,00075,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,00075,000IR: Hosted / Managed Services / DR / BC13135001340,00020,000 20,000OR: AVL / GPS1313500436,0006,000Assessing: Wireless Equipment for Field Work131450023425,00065,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,00040,000Admin Serv:Document Mgmt System Maintenance131550063185,00018,500 18,500 18,500 18,500 18,500 18,500 18,500 18,500 18,50018,500IR: MyStLouisPark CRM13155007115,00015,000Eng: Survey GPS131550163100,00010,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,00010,000IR: Website Maintenance13165004144,00016,000 4,000 4,000 4,000 4,000 4,000 4,0004,000Admin Serv: HR Time Management System131650073276,00078,000 22,000 22,000 22,000 22,000 22,000 22,000 22,000 22,00022,000Insp / Comm Dev: Electronic Plans Review Software131650093125,000125,000Fire: Station Alerting Upgrade13175003360,00030,000 30,000IR: Wireless Controller Expansion131750061150,00015,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,00015,000Admin Serv: Agenda Management System131750073200,000200,000Admin Serv: Financial / HR/Payroll App Replacement131850011100,000100,000Fire: Zuercher Mobile Solution13185002335,00010,00015,000 10,000Fire: Station Cameras / EOC in 2025131850033100,000100,000IR: Office 365 Project Implementation & Training1318500437,5007,500Insp: PIMS Upgrade131850051Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 13 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority25,00025,000IR: Drone13185007318,00018,000IR: Network Equipment Battery Backup13185009150,00050,000Fire: 800 MHz Paging Upgrade1320500132,500,000250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000250,000IR: On-going Software Licenses, Mtce, Development1399500111,250,000125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000 125,000125,000IR: On-going Network Adds & Replacement139950021925,00075,000 50,000 50,000 210,000 80,000 50,000 60,000 220,000 70,00060,000IR: On-going Hardware Adds & Replacement13995003125,00025,000Eng: Engineering Total Station139950101100,00010,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,00010,000OR: Asset Mgmt Software13995011345,00015,000 15,000 15,000Police: EOC Computer / Phone Equipment Replacement1399501332,360,513210,125 215,378 220,763 226,282 231,939 237,737 243,681 249,773 256,017268,818IR: Tablet / Smartphone Hardware and Services13995015138,00019,00019,000Facilities: City Hall Cameras139950163250,00025,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,00025,000Admin Serv - Hubble Budgeting Annual Maintenance13995017350,00025,00025,000OR: Nature Center Surveillance Cameras139950193160,00016,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,00016,000IR: Surveillance Camera and S2 Locks Maintenance13995026368,0006,800 6,800 6,800 6,800 6,800 6,800 6,800 6,800 6,8006,800IR: Central City Hall Plotter139950293125,000125,000IR: Telephone Handset / Handless Upgrades13995035360,00025,000 10,000 25,000IR: Remote Building Large Scanner / Plotter13995036360,00060,000Fire: Stations A/V and EOC Presentation Equipment13995037350,00010,000 10,000 10,000 10,00010,000IR: Wireless Hotspot Additions / Replacements13995041350,00025,000 25,000IR: UHL Camera Servers Replacement139950573150,00015,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,00015,000IR: Adobe Software Products Licensing139950581160,00080,00080,000IR: On-Going Monitor Replacements139950591470,00035,000 40,000 45,000 50,000 50,000 50,000 50,000 50,000 50,00050,000IR: Fiber Locates139950651240,00040,000 40,000 20,000 20,000 20,000 20,000 20,000 20,000 20,00020,000IR: Fiber Asset Management139950663825,000150,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,00075,000Police: Body and Squad Dash Cameras13995067375,00075,000ADA Code Correction30170001130,00030,000City Hall Garage Overhead Doors311500011Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 14 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority30,00030,000City Hall Remodel 2nd and 3rd floor restrooms31170002160,00060,000City Hall Floor 3 Roof Top AC Unit31170003115,00015,000City Hall B3 Data Inputs31180004315,00015,000City Hall Electric Vehicle Charger31190001160,00060,000City Hall Timber Retaining Walls31200001170,00070,000City Hall Floors 1 & 2 Roof Top AC Unit31200002111,00011,000City Hall Office Light LED Replacement31200004315,00015,000City Hall/Police Campus Landscaping31210001125,00025,000City Hall ITE & Gould Elect Panel Replacement312300013200,000200,000CH Windows, Ext. Coatings and Caulking Replacement31250001n/a15,00015,000City Hall Window Blinds31250002535,00035,000City Hall First Floor Carpet Replacement312600013100,000100,000CH Access Control System Replacement, City Wide31260002315,00015,000CH Update HVAC Controls31270002312,50012,500Police Station Motion Sensors for Lighting32170003312,00012,000Police Dept. Booking Counter Replacement321700063180,000180,000PD Cubicle Area Remodel3218000236,5006,500Police Replacement Doors in Main Hallways32180003520,00020,000Police Parking and Training Feasability Study32180004310,00010,000Police Station Roll Call/Training Room Chairs32180006145,00045,000Police StationShooting Range Exhaust32190002140,00010,000 30,000Police- Replace Ceiling Tiles32210002380,00080,000Police Station Replace Light Fixtures322100031140,000140,000PD Indivdual Office & Conf Room Remodel322100041100,000100,000Police Dispatch and Kitchen Remodel32220001125,00025,000Police Report Writing Room Remodel32220002375,00075,000Police Station Remodel Restrooms322200031Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 15 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority25,00025,000Police Station Blind Replacement32240002365,00065,000Police Station Exterior Masonry Maintenance32270001318,00018,000Police Station Water Heaters32270002112,00012,000PD Replace HVAC Controls32270003375,00015,000 15,000 15,000 15,000 15,000MSC & Fire Stations CO Nox Sensor Replacement33140002112,00012,000MSC Manual Wash Replacement33170003n/a5,3505,350MSC 1st Floor Office Additions33170004315,00015,000MSC West Bay Work Area Drainage.33170006325,00025,000MSC Library Cabinets33180003515,00015,000MSC Counter Gate and 2nd floor wall3318000439,0009,000MSC Election Room Door and Wall3318000538,0008,000MSC HVAC Computer Upgrade33180006315,00015,000MSC Air Compressor Replacement33190001150,00050,000MSC 3rd Bay Sealant and Stripping331900021180,000180,000MSC Car Wash Unit Replace with Automatic3319000315,0005,000MSC Office LED Bulb Replacement33190004320,00020,000MSC Convert Exterior HID to LED33200001350,00050,000MSC 2nd Bay-Sealant33200003185,00085,000MSC Fuel Station Replacement33200004n/a15,00015,000MSC 2nd Floor Office Carpeting/Floor Covering33210001325,00025,000MSC Paint Booth Maintenance33210002312,00012,000MSC Replace HVAC Controls332100033400,000400,000MSC Bays 1, 2 & 3 Roofing33220001320,00010,00010,000MSC Campus Landscaping33220002175,00075,000MSC Access Control/Fobs332200045110,000110,000MSC Hoist Replacement332300033100,000100,000MSC Boiler Replacement33240002385,00085,000MSC Apply West Bay Floor Sealent33240003318,00018,000MSC Carpet Replacement332500013100,000100,000MSC Interior Light Fixtures Replacment332500021100,000100,000Fire Stations 1 & 2 Apparatus bay floor coating34160002110,00010,000Fire Station 1 & 2 audio/visual replacements341800011Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 16 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority5,0005,000Fire Stations 1&2 Lighting Controls Audit34180002585,00085,000Fire Station 1 Decontamination Laundry3418000337,0007,000Fire Station #1 Adjustable Desks for Offices34180004310,00010,000Fire Station 1&2 HVAC Computer Update34180005350,00050,000Fire Station #1 Training Tower modifications34190001135,00035,000Fire Stations Replace Exercise Equipment34200001512,00012,000Fire Stations Replace HVAC Controls34200003315,00015,000Fire Station 1&2 Mattress replacement34230001115,00015,000Fire Station #1 and #2 Landscaping34240001135,00035,000FS #1 and #2 Carpet Replacement3424001160,00060,000Fire Station #1 light fixture replacements342600011100,000100,000Fire Station Office Furniture34270001345,00045,000Fire Station #2 Replace light fixtures352500011700,000700,000Westwood Nature Center Building Design Fees36180001110,00010,000UAV65180001532,0008,000 8,000 8,000 8,000Thermal Imagers65990001184,00021,000 21,000 21,000 21,000Outside Warning Sirens659900021373,283373,283SCBA65990003130,00030,000Hydraulic Rescue Tool659900045105,00050,00055,000Auto-CPR Device659900051150,000150,000Turnouts65990006135,00035,000Helmets/Boots65990007318,0005,500 6,000 6,500Air Monitors65990008318,147,9362,271,818 1,562,806 2,156,623 1,475,776 2,219,480 1,430,186 1,165,631 959,275 2,150,9092,755,432Annual Equipment Replacement ProgramE - XX01169,00026,200 10,700 10,700 10,700 10,700Laser/Radar and Message BoardPD - 13Capital Replacement Fund Total36,227,5825,096,293 3,186,684 4,259,386 3,371,058 3,965,419 3,132,506 2,561,612 2,919,848 3,599,226 4,135,550E-911 Funds100,000100,000Fire / Police: PSAP Technology Backup131850063Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 17 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority240,00075,000 80,00085,000Fire / Police: Dispatch Voice Recorders139950071150,00015,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,00015,000IR / Communications: Reverse 911 - ParkAlert139950093310,50524,687 25,921 27,217 28,578 30,007 31,507 33,082 34,736 36,47338,297Police: Zuercher CAD Module Annual Fees139950421300,000150,000 150,000911 Server ReplacementPD - 21E-911 Funds Total1,100,505364,687 40,921 42,217 43,578 125,007 196,507 48,082 49,736 51,473 138,297EDA Development Fund250,000250,000IR: Fiber - Sidewalks / Streets / Citywide131550023400,000200,000 200,000SWLRT: Stations Technology13995051374,75074,750Street - Park Commons @ Monterey4018105132,000,000666,667 666,667 666,666SWLRT- Base Design401990001593,683148,422 445,261SWLRT- LRCI 32 - CSAH 25 @ Beltline Blvd.401990031EDA Development Fund Total3,318,4331,339,839 1,311,928 666,666G.O. Bonds2,500,000500,000 300,000 200,000 400,000 500,000 100,000 200,000 100,000 100,000100,000IR: Fiber - Sidewalks / Streets / Citywide131550023416,283416,283Fastpitch Softball Fields - Aquila 21180322311,000,00011,000,000Westwood Naturce Center new building361900021537,625537,625Street - Local Street Rehab (Area 6)4018100014,145,0004,145,000CTP Sidewalk - Trail - Bikeway401820001652,625652,625Street - Local Street Rehab (Area 7)4019100012,756,6002,756,600CTP Sidewalk - Trail - Bikeway4019200012,062,9281,062,928 1,000,000SWLRT- Base Design401990001623,23864,556 558,682SWLRT- Regional Trail Bridge Upgrades401990041100,000100,000SWLRT- Whistle Quiet @ Wooddale and Beltline401990051641,125641,125Street - Local Street Rehab (Area 8)4020100011,152,0001,152,000CTP Sidewalk - Trail - Bikeway402020001721,625721,625Street - Local Street Rehab (Area 8)402110001733,000733,000CTP Sidewalk - Trail - Bikeway402120001727,375727,375Street - Local Street Rehab (Area 7)4022100015,742,0005,742,000CTP Sidewalk - Trail - Bikeway402220001Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 18 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority457,125457,125Street - Local Street Rehab (Area 1)4023100015,605,0005,605,000CTP Sidewalk - Trail - Bikeway402320001649,750649,750Street - Local Street Rehab (Area 2)402410001773,375773,375Street - Local Street Rehab (Area 3)402510001649,750649,750Street - Local Street Rehab (Area 4)402610001649,750649,750Street - Local Street Rehab (Area 5)402710001G.O. Bonds Total43,296,1746,661,836 15,773,781 2,651,807 1,854,625 6,969,375 6,162,125 849,750 873,375 749,750 749,750G.O. Tax Increment Bonds2,338,2672,338,267SWLRT- Park and Ride Ramp at Beltline Station401990061G.O. Tax Increment Bonds Total2,338,2672,338,267Hockey Association937,502104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,174Outdoor Refrigerated Ice Rink241450195Hockey Association Total937,502104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,174Met Council Grant2,700,0002,700,000SWLRT- Park and Ride Ramp at Beltline Station401990061Met Council Grant Total2,700,0002,700,000Municipal State Aid1,615,5001,615,500Street - MSA Street Rehab (Louisiana Ave)401711001438,500438,500Street - MSA Street Rehab (Aquila)401811001345,000345,000Street - MSA Street Rehab (Texas S of Hwy 7)4018110113,790,000620,000 3,170,000Bridge - Louisiana Ave @ Minnehaha Creek4018170013,316,5003,316,500Street - MSA Street Rehab (CLR E of Lou)401911001253,000253,000Street - MSA Street Rehab (Ottawa)401911011875,500875,500Street - MSA Street Rehab (Beltline Blvd)4019110214,752,5004,752,500Street - MSA Street Rehab (Texas N of Mtka)402011003100,000100,000Railroad - Whistle Quiet Zones402013005Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 19 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority1,105,5001,105,500Street - MSA Street Rehab (CLR Texas to Lou)4021110011,416,0001,416,000Street - MSA Street Rehab (Shelard Pkwy)4022110011,105,5001,105,500Street - MSA Street Rehab (CLR TH169 to Texas)4022110111,830,0001,830,000Street - MSA Street Rehab (Oxford/Edgwd/Cambridge)402311001680,000680,000Street - MSA Street Rehab (W28th St)4024110011,380,0001,380,000Street - MSA Street Rehab (TBD)4025110011,380,0001,380,000Street - MSA Street Rehab (TBD)4026110011,380,0001,380,000Street - MSA Street Rehab (TBD)402711001Municipal State Aid Total25,763,5001,403,500 7,615,000 4,852,500 2,721,000 2,521,500 1,830,000 680,000 1,380,000 1,380,000 1,380,000Park Improvement Fund25,00025,000OR: Nature Center Fiber Relocation13175008127,30011,100 16,200OR: Activities Registration/Facilities Mgmt System131850083100,00010,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,00010,000OR: Asset Mgmt Software139950113210,00043,000 62,000 43,00062,000OR: Rec Center / ROC / Lot Camera Replacements13995025160,0005,000 25,000 5,00025,000OR: Oak Hill Camera/Security/Wi-Fi Replacements13995052318,00011,000 7,000OR: Park Shelter (Smaller) Camera Replacements1399505335,0005,000OR: Wolfe Park / Amphitheatre / Pool Wi-Fi Replace13995054360,00030,00030,000OR: Birchwood Cameras / S2 Security13995060330,00015,00015,000OR: Wolfe Park Pavilion S2 / Amphitheatre Cameras13995061345,00045,000OR: Rec Center West Arena Area Sound System / PA13995062140,00040,000OR: Rec Center East Arena Area Sound System / PA13995063165,00065,000OR: Rec Banquet Room & Gallery A/V System Replace.139950641450,000450,000Field Lights & Poles Upgrade-Aquila Park2117030217,5007,500Court Resurface (BB) Aquila Park2118030137,0007,000Repaint Park Building - Aquila Park211803211800,000800,000Fastpitch Softball Fields - Aquila 211803223Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 20 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority7,0007,000Repaint Park Building - Birchwood Park2118062217,0007,000Repaint Park Building - Browndale Park2118102316,0006,000Repaint Park Building - Carpenter Park2118112416,0006,000Parking Lot Resurface - Cedar Knoll Park2118130612,0002,000Repaint Park Building - Cedar Knoll Park2118132518,0008,000Parking Lot Resurface - Creekside Park21181707186,25086,250Dakota Bridge2118180514,0004,000Repaint Park Building - Dakota Park2118182615,0005,000Repaint Park Building - Fern Hill Park2118212717,0007,000Park Sun Shelter Roof - Jackley Park21182634350,00050,00040th & France Fencing & Parking Lot21183202n/a35,00035,000Trail Poles and Lights - Louisiana Oaks Park21183605n/a7,0007,000Repaint Park Building - Louisiana Oaks Park2118362818,0008,000Parking Lot Resurface - Nelson Park2118420817,0007,000Repaint Park Building - Nelson Park2118422916,0006,000Repaint Park Building - Northside Park2118433019,0009,000Repaint Park Building - Oak Hill Park2118443112,0002,000Court Resurface (BB) Roxbury Park2118510232,0002,000Court Resurface (BB) Shelard Park2118520333,0003,000Court Resurface (BB) Wolfe Park2118640417,0007,000Playground Improvements21189934320,00020,000Parking Lot Seal Coat - Aquila Park21190304310,00010,000Trail Reconstruction - Birchwood Park21190613195,00095,000Light Replacement Hockey Rink-Browndale Park21191002520,00020,000Parking Lot Seal Coat - Dakota Park21191805375,00075,000Trail Reconstruction - Dakota Park21191815145,00045,000Trail Reconstruction - Fern Hill Park21192116110,00010,000Wolfe Park Building Floor Upgrade21196403n/a20,00020,000ADA Connections to Picnic Shelter/Playgrounds21199901180,00080,000Trail Restoration211999053Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 21 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority30,00030,000Trail Sealcoat - Various Trails21199917115,00015,000Trail Reconstruction - Bronx Park21200912160,00060,000ADA Trail Compliance - Cedar Manor Park Trail21202401120,00020,000Trail Reconstruction - Keystone Park21203013120,00020,000Trail Reconstruction - Northside Park21204314160,00060,000Parking Lot Seal Coat - Rec Center21205009115,00015,000ADA Compliant - Picnic Tables212099011113,500113,500Trail Reconstruction - Bass Lake Park212104113125,000125,000Carpenter Park Tennis Court Renovation21211119365,00065,000Trail Reconstruction - Louisiana Oaks Park21213614375,00075,000Trail Reconstruction - Oak Hill Park21214415385,00085,000Trail Reconstruction - Wolfe Park21216416345,00045,000Trail Reconstruction - Franklin21219912345,00045,000Trail Reconstruction - Jordan21219913350,00050,000Trail Reconstruction - Minnehaha Creek21224109330,00030,000Trail Reconstruction - Otten Pond21234611310,00010,000Trail Reconstruction - Roxbury Park21235112310,00010,000Trail Reconstruction - Twin Lakes Park2123581332,0002,000Repaint Park Building - Cedar Knoll Park2124013017,0007,000Repaint Park Building - Aquila Park21240306175,00075,000Trail Reconstruction - Aquila Park2124031737,0007,000Repaint Park Building - Birchwood Park2124060717,0007,000Repaint Park Building - Browndale Park2124100816,0006,000Repaint Park Building - Carpenter Park21241109150,00050,000Trail Reconstruction - Carpenter Park2124111834,0004,000Repaint Park Building - Dakota Park2124181115,0005,000Repaint Park Building - Fern Hill Park21242112130,00030,000Trail Reconstruction - Jersey Park2124271917,0007,000Repaint Park Building - Louisiana Oaks Park2124361317,0007,000Repaint Park Building - Nelson Park212442141Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 22 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority6,0006,000Repaint Park Building - Northside Park2124431519,0009,000Repaint Park Building - Oak Hill Park21244416140,00040,000Trail Reconstruction - Lamplighter Park21253401380,00080,000Light Replacement Hockey Rink-Oak Hill Park21254401550,00050,000Lighting Control System System-Oak Hill Park21254402530,00030,000Trail Reconstruction - Westwood Hills NC212562023100,000100,000Wolfe Park Amphitheater Pavers212564033100,000100,000Trail Reconstruction212599033150,000150,000Park Shelter Replacement212599053100,000100,000Trail Lighting21259906365,00065,000Playground Eqpt Repl - Ainsworth Park21990101185,00085,000Playground Eqpt Repl - Aquila Park21990301162,50062,500Playground Eqpt Repl - Birchwood Park21990611165,00065,000Playground Eqpt Repl - Bronx Park21990902165,00065,000Playground Eqpt Repl - Browndale Park21991002165,00065,000Playground Eqpt Repl - Carpenter Park21991102165,00065,000Playground Eqpt Repl - Cedar Manor Park21991403165,00065,000Playground Eqpt Repl - Cedarhurst Park21991503165,00065,000Playground Eqpt Repl - Center Park21991604165,00065,000Playground Eqpt Repl - Parkview Park21991712165,00065,000Playground Eqpt Repl - Edgebrook Park21991918185,00085,000Playground Eqpt Repl - Fern Hill Park21992110167,00067,000Playground Eqpt Repl - Hampshire Park21992401165,00065,000Playground Eqpt Repl - Jackley Park21992611165,00065,000Playground Eqpt Repl - Jorvig Park21992801165,00065,000Playground Eqpt Repl - Knollwood Green21993217165,00065,000Playground Eqpt Repl - Meadowbrook Manor Park219938011Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 23 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority65,00065,000Playground Eqpt Repl - Minikahda Vista Park21994002167,00067,000Playground Eqpt Repl - Oak Hill Park (Tot)219944021100,000100,000Playground Eqpt Repl - Oak Hill Park (Big)21994403165,00065,000Playground Eqpt Repl - Oregon Park21994502165,00065,000Playground Eqpt Repl - Pennsylvania Park21994803162,50062,500Playground Eqpt Repl - Roxbury Park21995113162,50062,500Playground Eqpt Repl - Shelard Park21995214165,00065,000Playground Eqpt Repl - Sunset Park21995403165,00065,000Playground Eqpt Repl - Sunshine Park21995406165,00065,000Playground Eqpt Repl - Texa-Tonka Park21995607162,50062,500Playground Eqpt Repl - Webster Park219961121100,000100,000Playground Eqpt Repl - Westwood Hills NC21996204165,00065,000Playground Eqpt Repl - Willow Park21996308195,50095,500Playground Eqpt Repl - Wolfe Park EVOS21996402167,00067,000Playground Eqpt Repl - Wolfe Park (tot)219964031160,00020,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000Playground Woodchips219999021160,000100,000 60,000Trail Repayment - Minnehaha Creek219999031200,000200,000Playground Equipment Replacement21999904115,00015,000ADA Trails & Connections Accessibility Impr.21999905115,00015,000Community Garden - Browndale22181035110,00010,000Louisiana Canoe Landing Trail Access Rebuild22193603110,00010,000Landscaping at MSC22199901n/a15,0005,000 5,000 5,000Great River Greening22199902n/a15,00015,000Minnehaha Creek Restoration22204110n/a15,00015,000Park Community Garden - Webster Park22206115120,00020,000Landscape - Police and Fire Depts, and City Hall22219905n/a600,00075,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000Tree Replacement229999013Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 24 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority15,00015,000Westwood Hills NC T-Dock Redecking23186204n/a8,0008,000Westwood Hills NC Lower Building Maintenance23186232150,00050,000Westwood Hills NC Boardwalk Deck Repl, Phase 223196218180,00080,000Westwood Hills NC Brick House ADA Compliance23196219140,00040,000Westwood Hills NC Rotary Deck Rebuild23206201n/a40,00040,000Westwood Hills NC Staircase Rebuild23216216175,00075,000Westwood Hills NC Water Garden, Phase 223226210525,00025,000Westwood Hills NC Trail Bench Replacement23236214150,00050,000Westwood Hills NC Boardwalk Deck Repl, Phase 3232462201100,000100,000Westwood Hills NC Boardwalk Deck Repl, Phase 123256203350,00050,000Westwood Hills NC Waterfall23256204530,00030,000Westwood Hills NC Trail Sign Replacement23266202n/a42,50022,500 20,000Westwood Hillls NC Master Revegetation Plan2399622738,0008,000ROC Movie Screen24185001n/a50,00050,000Rec Center Banquet & Gallery Remodel241850151120,000120,000Rec Center Door Replacement (Front & Arena)24185016370,00015,000 20,000 15,000 20,000Rec Center Landscaping241850173500,000500,000Rec Center Roof Rplc-East Arena/Front Office241850181100,000100,000Rec Center Upstairs Bthrm&Ctrng Kitchn Remodel24185019140,00040,000Rec Center West Arena Window Replacement241850201175,000175,000Rec Center Exterior Building Repair24185024315,00015,000Rec Center Banquet Room & Gallery Chair Repl.24195010350,00050,000Rec Center East Arena Locker Room Remodel24195011175,00075,000Rec Center Front Office AC Replacement241950121Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 25 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority30,00030,000Rec Center East Arena Score Boards241950131300,000300,000Rec Center Aquatic Park Amenity Replacement242050053200,000200,000Rec Center Marquee24205008375,00075,000Rec Center Aquatic Park Sun Shelter Repl24205010110,00010,000Rec Center Rental Skate Replacement (Ph 1)24205011132,50032,500Rec Center Scoreboard Replacement24205012315,00015,000Rec Center Arena Compressor Rebuild242150061250,000250,000Rec Center Arena Rubber Floor24215007125,00025,000Rec Center Dasher Board Repair24215008310,00010,000Rec Center Rental Skate Replacement (Ph 2)242150110150,00050,000Rec Center Lighting Upgrade24215018160,00060,000Rec Center East Arena Painting242250061250,000250,000Rec Center Arenas Rubber Floor Replacement24225007125,00025,000Rec Center Skate Sharpener24225010115,00015,000Rec Center Arena Compressor Rebuild24235007175,00075,000Rec Center Arena Water Treatment Repl24235008175,00075,000Rec Center West Arena Painting242350091500,000500,000Rec Center West Arena Roof Replacement242350101400,000400,000Rec Center East Arena Dehumidification242450031500,000500,000Rec Center Generator Replacement24245004195,00095,000Recreation Outdoor Complex - Turf Replacement2426500111,000,0001,000,000Rec Center Boiler Replacement242650041300,000150,000150,000Rec Center Dasher Boards24995003125,00025,000Rec Center Aquatic Park Main Drain Replacement2520021715,0005,000Rec Center Concession Eqpt. Replacement252050071100,000100,000Rec Center Aquatic Park Locker Room Remodel2522020535,0005,000Rec Center Concession Eqpt. Replacement252302043Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 26 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority20,0005,000 5,000 10,000Rec Center Aquatic Park Deck Furniture259902121Park Improvement Fund Total14,052,0503,158,850 1,303,700 1,352,500 1,354,500 1,337,500 1,065,000 1,492,000 1,150,000 1,424,000 414,000Pavement Management Fund129,250129,250Concrete Replacement- SW-C&G-CB4018000312,150,5002,150,500Street - Local Street Rehab (Area 6)401810001690,000690,000Street - Commercial Street Rehab401810501333,995333,995Street Mt Proj - Sealcoat Streets (Area 5)401812001677,440677,440Alley Construction401815003110,000110,000Parking Lot - City Hall East40181600177,5007,500 70,000Bridge - Louisiana Ave @ Minnehaha Creek401817001129,250129,250Concrete Replacement- SW-C&G-CB4019000312,610,5002,610,500Street - Local Street Rehab (Area 7)401910001333,053333,053Street Mt Proj - Sealcoat Streets (Area 4)401912001493,480493,480Alley Construction40191500370,62070,620Parking Lot - MSC401916011129,250129,250Concrete Replacement- SW-C&G-CB4020000312,564,5002,564,500Street - Local Street Rehab (Area 8)4020100011,058,0001,058,000Street - Commercial Street Rehab402010501332,092332,092Street Mt Proj - Sealcoat Streets (Area 6)402012001593,490593,490Alley Construction40201500338,58838,588Parking Lot - City Hall Lower40201600117,85017,850Parking Lot - Fire Stn #140201601112,60012,600Parking Lot - Fire Stn #2402016021129,250129,250Concrete Replacement- SW-C&G-CB4021000312,886,5002,886,500Street - Local Street Rehab (Area 8)402110001331,111331,111Street Mt Proj - Sealcoat Streets (Area 7)402112001505,890505,890Alley Construction402115003129,250129,250Concrete Replacement- SW-C&G-CB4022000312,909,5002,909,500Street - Local Street Rehab (Area 7)402210001Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 27 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority1,391,5001,391,500Street - Commercial Street Rehab402210501331,100331,100Street Mt Proj - Sealcoat Streets (Area 8)402212001616,850616,850Alley Construction402215003461,500461,500Bridge - 34th Street @ Minnehaha Creek402217001129,250129,250Concrete Replacement- SW-C&G-CB4023000311,828,5001,828,500Street - Local Street Rehab (Area 1)402310001331,100331,100Street Mt Proj - Sealcoat Streets (Area 8)402312001451,870451,870Alley Construction402315003105,919105,919Parking Lot - Louisiana Park & Ride (N&S)402316001129,250129,250Concrete Replacement- SW-C&G-CB4024000312,599,0002,599,000Street - Local Street Rehab (Area 2)4024100011,092,5001,092,500Street - Commercial Street Rehab402410501331,100331,100Street Mt Proj - Sealcoat Streets (Area 7)402412001307,330307,330Alley Construction402415003129,250129,250Concrete Replacement- SW-C&G-CB4025000313,093,5003,093,500Street - Local Street Rehab (Area 3)402510001331,100331,100Street Mt Proj - Sealcoat Streets (Area 1)402512001310,250310,250Alley Construction402515003129,250129,250Concrete Replacement- SW-C&G-CB4026000312,599,0002,599,000Street - Local Street Rehab (Area 4)402610001598,000598,000Street - Commercial Street Rehab402610501331,100331,100Street Mt Proj - Sealcoat Streets (Area 2)402612001220,460220,460Alley Construction402615003482,750482,750Bridge - Meadowbrook @ Minnehaha Creek402617001129,250129,250Concrete Replacement- SW-C&G-CB4027000312,599,0002,599,000Street - Local Street Rehab (Area 5)402710001331,100331,100Street Mt Proj - Sealcoat Streets (Area 3)402712001Pavement Management Fund Total40,834,2384,098,685 3,706,903 4,746,370 3,852,751 5,839,700 2,846,639 4,459,180 3,864,100 4,360,560 3,059,350Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 28 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # PriorityPolice & Fire Pension400,000400,000Police: New CAD/RMS/Mobile Suite131450103160,00016,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,00016,000Police: ZuercherTech Crime Analysis Add-On Module13155020350,00050,000Fire: Patient Contact System131750093200,000100,000 100,000Police: 800 MHz Mobile Police Radios139950041550,00025,000 125,000 25,000 25,000 125,000 25,000 25,000 125,000 25,00025,000Police: Squad Computers / High Speed Service13995006146,00023,000 23,000Police: Jail Cameras13995021124,00012,000 12,000Police: Exterior Cameras13995022113,0006,500 6,500Police: Booking and Intox Room Cameras (2)139950231110,00055,000 55,000Police: Dispatch Camera Viewing Workstations13995024113,0006,500 6,500Police: Interview Room Cameras139950401220,000100,000 120,000Police: Comm Van Upgrades / EOC Presentation Equip13995043378,00078,000Fire: 800 MHz Mobile Fire Radios13995050160,00020,000 20,000 20,000Police: High Speed Cell Squad Modem Replacements13995055350,0005,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,0005,000Police: Specialized Dictation System13995056322,00022,000Police-LPR replacement619900013Police & Fire Pension Total1,996,000312,500 330,500 168,000 46,000 166,000 142,500 452,500 266,000 66,000 46,000Police Budget10,00010,000SWAT Rifle replacement20180001115,00015,000SWAT Robot2018000237,0007,000SWAT Ballistic Shields201800031Police Budget Total32,0007,000 15,000 10,000PW Operations Budget46,50046,500Traffic Signal - Repl Control Cabinets40161300195,00095,000Concrete Replacement- SW-C&G-CB40180003147,10547,105Street Mt Proj - Sealcoat Streets (Area 5)40181200195,00095,000Concrete Replacement- SW-C&G-CB401900031Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 29 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority48,04748,047Street Mt Proj - Sealcoat Streets (Area 4)40191200195,00095,000Concrete Replacement- SW-C&G-CB40200003149,00849,008Street Mt Proj - Sealcoat Streets (Area 6)40201200195,00095,000Concrete Replacement- SW-C&G-CB40210003149,98949,989Street Mt Proj - Sealcoat Streets (Area 7)40211200195,00095,000Concrete Replacement- SW-C&G-CB40220003150,00050,000Street Mt Proj - Sealcoat Streets (Area 8)40221200195,00095,000Concrete Replacement- SW-C&G-CB40230003150,00050,000Street Mt Proj - Sealcoat Streets (Area 8)40231200195,00095,000Concrete Replacement- SW-C&G-CB40240003150,00050,000Street Mt Proj - Sealcoat Streets (Area 7)40241200195,00095,000Concrete Replacement- SW-C&G-CB40250003150,00050,000Street Mt Proj - Sealcoat Streets (Area 1)40251200195,00095,000Concrete Replacement- SW-C&G-CB40260003150,00050,000Street Mt Proj - Sealcoat Streets (Area 2)40261200195,00095,000Concrete Replacement- SW-C&G-CB40270003150,00050,000Street Mt Proj - Sealcoat Streets (Area 3)402712001165,000165,000Street Light Annual Replacement (2018)50184101115,50015,500Traffic Signal Annual Painting (2018)501843013170,000170,000Street Light Annual Replacement (2019)50194101116,00016,000Traffic Signal Annual Painting (2019)501943013175,000175,000Street Light Annual Replacement (2020)50204101116,50016,500Traffic Signal Annual Painting (2020)502043013180,000180,000Street Light Annual Replacement (2021)502141011Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 30 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority17,00017,000Traffic Signal Annual Painting (2021)502143013185,000185,000Street Light Annual Replacement (2022)50224101117,50017,500Traffic Signal Annual Painting (2022)502243013190,000190,000Street Light Annual Replacement (2023)50234101118,00018,000Traffic Signal Annual Painting (2023)502343013195,000195,000Street Light Annual Replacement (2024)50244101118,50018,500Traffic Signal Annual Painting (2024)502443013200,000200,000Street Light Annual Replacement (2025)50254101119,00019,000Traffic Signal Annual Painting (2025)502543013205,000205,000Street Light Annual Replacement (2026)50264101319,50019,500Traffic Signal Annual Painting (2026)502643013210,000210,000Street Light Annual Replacement (2027)50274101320,00020,000Traffic Signal Annual Painting (2027)502743013PW Operations Budget Total3,543,149322,605 375,547 335,508 341,989 347,500 353,000 358,500 364,000 369,500 375,000Sanitary Sewer Utility6,670667 667 667 667 667 667 667 667 667667Admin Serv / Utilities: Infinity BI Service13155014351,00051,000Admin Serv: Utility Billing App Replacement131950011180,00018,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,00018,000OR: Asset Mgmt Software13995011315,00010,000 5,000OR: MSC Cameras13995031349,50049,500Street - MSA Street Rehab (Louisiana Ave)401711001165,000165,000Street - Local Street Rehab (Area 6)40181000127,50027,500Street - Commercial Street Rehab40181050149,50049,500Street - MSA Street Rehab (Aquila)40181100149,50049,500Street - MSA Street Rehab (Texas S of Hwy 7)401811011460,000460,000Sanitary Sewer- Mainline Rehab (Area 7)401830001165,000165,000Street - Local Street Rehab (Area 7)40191000149,50049,500Street - MSA Street Rehab (CLR E of Lou)40191100149,50049,500Street - MSA Street Rehab (Ottawa)401911011Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 31 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority49,50049,500Street - MSA Street Rehab (Beltline Blvd)401911021480,000480,000Sanitary Sewer- Mainline Rehab (Area 8)401930001165,000165,000Street - Local Street Rehab (Area 8)40201000155,00055,000Street - Commercial Street Rehab40201050149,50049,500Street - MSA Street Rehab (Texas N of Mtka)402011003510,000510,000Sanitary Sewer- Mainline Rehab (Area 1)402030001165,000165,000Street - Local Street Rehab (Area 8)40211000149,50049,500Street - MSA Street Rehab (CLR Texas to Lou)402111001520,000520,000Sanitary Sewer- Mainline Rehab (Area 2)402130001165,000165,000Street - Local Street Rehab (Area 7)40221000155,00055,000Street - Commercial Street Rehab40221050149,50049,500Street - MSA Street Rehab (Shelard Pkwy)40221100149,50049,500Street - MSA Street Rehab (CLR TH169 to Texas)402211011540,000540,000Sanitary Sewer- Mainline Rehab (Area 3)402230001165,000165,000Street - Local Street Rehab (Area 1)40231000149,50049,500Street - MSA Street Rehab (Oxford/Edgwd/Cambridge)402311001570,000570,000Sanitary Sewer- Mainline Rehab (Area 4)402330001165,000165,000Street - Local Street Rehab (Area 2)40241000155,00055,000Street - Commercial Street Rehab40241050149,50049,500Street - MSA Street Rehab (W28th St)402411001580,000580,000Sanitary Sewer- Mainline Rehab (Area 5)402430001165,000165,000Street - Local Street Rehab (Area 3)402510001165,000165,000Street - Local Street Rehab (Area 4)40261000127,50027,500Street - Commercial Street Rehab402610501165,000165,000Street - Local Street Rehab (Area 5)402710001800,000800,000Upgrade SCADA Control System, All Sites53185006368,00068,000Sanitary Sewer LS Maint (LS #9)53185101338,00038,000Sanitary Sewer LS Maint (LS #7)53195101358,00058,000Sanitary Sewer LS Maint (LS #19)532051013Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 32 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority41,00041,000Sanitary Sewer LS Maint (LS #5)53215101320,00020,000Sanitary Sewer LS Maint (LS #15)53225101377,50077,500Sanitary Sewer LS Maint (LS #23)53225102365,00065,000Sanitary Sewer LS Maint (LS #21)53235101365,00065,000Sanitary Sewer LS Maint (LS #22)53235102367,50067,500Sanitary Sewer LS Maint (LS #13)53245101380,00080,000Sanitary Sewer LS Maint (LS #14)53265101350,00050,000Sanitary Sewer LS Maint (LS #15)532751013Sanitary Sewer Utility Total7,806,6701,638,167 911,167 856,167 843,667 975,167 933,167 940,667 183,667 291,167 233,667Solid Waste Utility50,00050,000Admin Serv: Utility Billing App Replacement13195001110,0005,000 5,000OR: MSC Cameras139950313Solid Waste Utility Total60,00055,000 5,000Special Assessments108,749108,749Parking Lot - Lake St & Walker401816011397,058397,058Parking Lot - Lake and Wooddale (NW corner)401916001129,953129,953Parking Lot - Alabama & Excelsior Blvd40211600171,02671,026Parking Lot - 27th St & Louisiana402216001Special Assessments Total706,786108,749 397,058 129,953 71,026State of Minnesota1,770,0001,770,000Bridge - Louisiana Ave @ Minnehaha Creek401817001180,000180,000Bridge - 34th Street @ Minnehaha Creek4022170011,652,7501,652,750Bridge - Meadowbrook @ Minnehaha Creek402617001State of Minnesota Total3,602,7501,770,000 180,000 1,652,750Stormwater Utility6,670667 667 667 667 667 667 667 667 667667Admin Serv / Utilities: Infinity BI Service13155014351,00051,000Admin Serv: Utility Billing App Replacement131950011Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 33 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority15,0005,000 10,000OR: MSC Cameras13995031386,25086,250Dakota Bridge211818051693,000693,000Storm Water- Walker Pond Expansion40174000155,00055,000Concrete Replacement- SW-C&G-CB401800031330,000330,000Street - Local Street Rehab (Area 6)40181000155,00055,000Street - Commercial Street Rehab401810501250,560250,560Alley Construction401815003187,500187,500Storm Water- Oregon Pond Basin Rehab401840001150,000150,000Storm Water- Local SW Mgmt Plan40184100135,00035,000Storm Water- Rainwater Rewards40184500355,00055,000Concrete Replacement- SW-C&G-CB401900031330,000330,000Street - Local Street Rehab (Area 7)401910001182,520182,520Alley Construction401915003312,500312,500Storm Water- Sumter Pond Rehab401940001190,000190,000Storm Water- Wetland Inventory Update40194100335,00035,000Storm Water- Rainwater Rewards40194500355,00055,000Concrete Replacement- SW-C&G-CB402000031330,000330,000Street - Local Street Rehab (Area 8)402010001110,000110,000Street - Commercial Street Rehab402010501219,510219,510Alley Construction402015003437,500437,500Storm Water- Browndale Pond Rehab40204000135,00035,000Storm Water- Rainwater Rewards40204500355,00055,000Concrete Replacement- SW-C&G-CB402100031330,000330,000Street - Local Street Rehab (Area 8)402110001187,110187,110Alley Construction40211500393,75093,750Storm Water- Minnehaha Creek Equalizer Pipe402140003187,500187,500Storm Water- Klodt Pond Rehab40214001135,00035,000Storm Water- Rainwater Rewards40214500355,00055,000Concrete Replacement- SW-C&G-CB402200031330,000330,000Street - Local Street Rehab (Area 7)402210001110,000110,000Street - Commercial Street Rehab402210501Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 34 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority228,150228,150Alley Construction402215003250,000250,000Bridge - 34th Street @ Minnehaha Creek402217001312,500312,500Storm Water- Westdale Sed Basin Rehab40224000135,00035,000Storm Water- Rainwater Rewards40224500355,00055,000Concrete Replacement- SW-C&G-CB402300031330,000330,000Street - Local Street Rehab (Area 1)402310001167,130167,130Alley Construction402315003472,500472,500Storm Water- Cedar Manor Lake Rehab40234000135,00035,000Storm Water- Rainwater Rewards40234500355,00055,000Concrete Replacement- SW-C&G-CB402400031330,000330,000Street - Local Street Rehab (Area 2)402410001110,000110,000Street - Commercial Street Rehab402410501113,670113,670Alley Construction402415003437,500437,500Storm Water- Louisiana Oaks & South Oak Pond Rehab402440001250,000250,000Storm Water- Lamplighter Pond Rehab40244001135,00035,000Storm Water- Rainwater Rewards40244500355,00055,000Concrete Replacement- SW-C&G-CB402500031330,000330,000Street - Local Street Rehab (Area 3)402510001114,750114,750Alley Construction402515003312,500312,500Storm Water- Otten Pond Rehab40254000135,00035,000Storm Water- Rainwater Rewards40254500355,00055,000Concrete Replacement- SW-C&G-CB402600031330,000330,000Street - Local Street Rehab (Area 4)40261000155,00055,000Street - Commercial Street Rehab40261050181,54081,540Alley Construction40261500393,75093,750Storm Water- Shelard Sediment Basin Rehab40264000135,00035,000Storm Water- Rainwater Rewards40264500355,00055,000Concrete Replacement- SW-C&G-CB402700031330,000330,000Street - Local Street Rehab (Area 5)402710001187,500187,500Storm Water- Hampshire Pond Rehab402740001Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 35 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority35,00035,000Storm Water- Rainwater Rewards402745003800,000800,000Upgrade SCADA Control System, All Sites53185006346,00046,000Annual Catch Basin Repairs (2018)53185302341,00041,000Storm Sewer LS Maint (LS #5)53195301348,00048,000Annual Catch Basin Repairs (2019)53195302350,00050,000Annual Catch Basin Repairs (2020)53205301343,00043,000Storm Sewer LS Maint (LS #1)53205302352,00052,000Annual Catch Basin Repairs (2021)53215301354,00054,000Annual Catch Basin Repairs (2022)53225301356,00056,000Annual Catch Basin Repairs (2023)53235301358,00058,000Annual Catch Basin Repairs (2024)53245301329,00029,000Storm Sewer LS Maint (LS #4)53245302360,00060,000Annual Catch Basin Repairs (2025)53255301362,00062,000Annual Catch Basin Repairs (2026)53265301364,00064,000Annual Catch Basin Repairs (2027)532753013Stormwater Utility Total12,374,8602,688,977 1,250,687 1,280,677 941,027 1,375,317 1,116,297 1,428,837 907,917 712,957 672,167Tax Increment - Elmwood2,200,0002,200,000SWLRT- Wooddale Ave Bridge Widening4019900712,039,0512,039,051Street- W 36th Street Reconstruction4020600032,000,0002,000,000Street- Wooddale Ave Reconstruction402060013Tax Increment - Elmwood Total6,239,0512,200,000 4,039,051U.S. Government2,918,4002,918,400CTP Sidewalk - Trail - Bikeway4019200016,453,0546,453,054SWLRT- Park and Ride Ramp at Beltline Station401990061560,000560,000CTP Sidewalk - Trail - Bikeway402020001U.S. Government Total9,931,4549,371,454 560,000Unfunded185,000185,000Street Light Replacement, SSD1A (2018)501841021200,000200,000Street Light Replacement, SSD1B (2019)501941021Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 36 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority190,000190,000Street Light Replacement, SSD1C (2020)502041021170,000170,000Street Light Replacement, SSD1D (2021)502141021235,000235,000Street Light Replacement, SSD2A (2022)502241021235,000235,000Street Light Replacement, SSD2B (2023)502341021185,000185,000Street Light Replacement, SSD3A (2024)502441021215,000215,000Street Light Replacement, SSD3B (2025)50254102140,00040,000Reilly Site - Install Monitor Well (W413)5318500018,000,0008,000,000Water Project - WTP #6 Treatment Upgrade532050035Unfunded Total9,655,000225,000 200,000 190,000 170,000 235,000 235,000 8,185,000 215,000Water Utility6,660666 666 666 666 666 666 666 666 666666Admin Serv / Utilities: Infinity BI Service13155014351,00051,000Admin Serv: Utility Billing App Replacement131950011180,00018,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,00018,000OR: Asset Mgmt Software13995011310,0005,000 5,000OR: MSC Cameras139950313106,478106,478Street - MSA Street Rehab (Louisiana Ave)4017110011,923,7851,923,785Street - Local Street Rehab (Area 6)40181000180,96380,963Street - Commercial Street Rehab40181050135,26835,268Street - MSA Street Rehab (Aquila)40181100122,68322,683Street - MSA Street Rehab (Texas S of Hwy 7)40181101162,50012,500 50,000Bridge - Louisiana Ave @ Minnehaha Creek401817001275,000275,000Water- Rehab WTP 16 Reservior4018500011,640,5841,640,584Street - Local Street Rehab (Area 7)401910001137,015137,015Street - MSA Street Rehab (CLR E of Lou)40191100120,77620,776Street - MSA Street Rehab (Ottawa)401911011101,971101,971Street - MSA Street Rehab (Beltline Blvd)401911021935,000935,000Water - Recoat Reservoir 2 @ WTP #6401950001Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 37 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority2,126,5932,126,593Street - Local Street Rehab (Area 8)402010001160,939160,939Street - Commercial Street Rehab402010501155,304155,304Street - MSA Street Rehab (Texas N of Mtka)4020110031,852,0701,852,070Street - Local Street Rehab (Area 8)40211000174,83774,837Street - MSA Street Rehab (CLR Texas to Lou)4021110011,540,0001,540,000Water- Recoat Elevated Water Tower #24021500012,310,0002,310,000Street - Local Street Rehab (Area 7)402210001181,674181,674Street - Commercial Street Rehab402210501105,091105,091Street - MSA Street Rehab (Shelard Pkwy)40221100174,83774,837Street - MSA Street Rehab (CLR TH169 to Texas)4022110112,354,0002,354,000Street - Local Street Rehab (Area 1)402310001143,504143,504Street - MSA Street Rehab (Oxford/Edgwd/Cambridge)4023110012,409,0002,409,000Street - Local Street Rehab (Area 2)402410001144,154144,154Street - Commercial Street Rehab402410501122,053122,053Street - MSA Street Rehab (W28th St)4024110012,420,0002,420,000Street - Local Street Rehab (Area 3)4025100012,420,0002,420,000Street - Local Street Rehab (Area 4)40261000175,03975,039Street - Commercial Street Rehab4026105012,420,0002,420,000Street - Local Street Rehab (Area 5)40271000135,00035,000Water Well Rehab (SLP6)53185002136,00036,000Water Well Rehab (SLP14)531850051800,000800,000Upgrade SCADA Control System, All Sites53185006372,00072,000Water Treatment Plant GAC Replacement (WTP1)53195001171,00071,000Water Treatment Plant GAC Replacement (WTP4)53195002374,00074,000Water Treatment Plant GAC Replacement (WTP4)53215001376,00076,000Water Treatment Plant GAC Replacement (WTP1)53215002154,00054,000Water Well Rehab (SLP11)53215003340,00040,000Water Well Rehab (SLP15)53225001377,00077,000Water Treatment Plant GAC Replacement (WTP4)532350013Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 38 Total2018 2019 2020 2021 2022Source2023 2024 2025 2026 2027 # Priority41,00041,000Water Well Rehab (SLP8)53235002380,00080,000Water Treatment Plant GAC Replacement (WTP1)53235003142,00042,000Water Well Rehab (SLP16)53245001358,00058,000Water Well Rehab (SLP12)53255001380,00080,000Water Treatment Plant GAC Replacement (WTP4)53255002384,00084,000Water Treatment Plant GAC Replacement (WTP1)53255003144,00044,000Water Well Rehab (SLP10)53265001344,00044,000Water Well Rehab (SLP4)53265002360,00060,000Water Well Rehab (SLP13)53275001388,00088,000Water Treatment Plant GAC Replacement (WTP1)532750021Water Utility Total28,634,7783,239,865 3,103,012 2,461,502 3,796,051 2,730,268 2,714,170 2,740,873 2,660,666 2,601,705 2,586,66633,215,519 53,202,675 31,351,017 19,571,865 27,013,445255,796,949GRAND TOTAL21,044,077 24,306,167 14,938,475 17,363,262 13,790,447Report criteria:All Address data All CategoriesAll ContactsAll From Street data All DepartmentsAll Priority LevelsAll ProjectsAll Source TypesAll Street Name data All To Street data Thursday, December 07, 20172018-2027 Draft Capital Improvement PlanCity Council Meeting of December 18, 2017 (Item No. 8a) Title: 2018 Budget, Final City & HRA Property Tax Levies, and 2018-27 Capital Improvement Plan (CIP)Page 39 Meeting: City Council Meeting Date: December 18, 2017 Action Agenda Item: 8b EXECUTIVE SUMMARY TITLE: Westwood Hills Nature Center Project – Schematic Design RECOMMENDED ACTION: Motion to approve the Schematic Design for the Westwood Hills Nature Center project and direct staff to move forward to the Design Development phase. POLICY CONSIDERATION: Does the schematic design meet the Council’s expectations? Does Council want to continue to work towards a Zero Energy building design knowing that the project cost will increase above original estimates? Does Council want to move to the Design Development phase? SUMMARY: On May 23, 2016, Council approved the master plan for Westwood Hills Nature Center (WHNC). On June 19, 2017 Council authorized staff to enter into an agreement with Hammel, Green and Abrahamson, Inc. (HGA) to design a new interpretive center. RJM Construction will be providing construction management services for this project. The HGA design team has been using the Master Plan as a guide to create a schematic design. Sustainability strategies and energy analysis have been developed and sustainability rating systems have been reviewed. Based on Council input, the design team is working towards a “Zero Energy” certified building, which means one hundred percent of the building’s energy needs on a net annual basis are supplied by on-site renewable energy https://www.living-future.org/net- zero/certification/. Generally, zero energy is accomplished through maximizing passive climatic opportunities, choosing efficient mechanical systems, and continuing to fine tune the building’s operation to reduce energy loads dramatically. Offsite energy may be used during some years as elements that are beyond our control (weather) play a huge role in meeting our sustainability goals. FINANCIAL OR BUDGET CONSIDERATION: At the time the Master Plan was presented to the Council, the initial estimated budget was $12 million, which assumed a building that was energy efficient and met programmatic needs. Based on Council input it became clear that something more than just an energy efficient building was expected, which resulted in the goal of working towards creating a Zero Energy certified building. It’s been determined through the design process that meeting a zero energy goal will increase the cost of the building. At this point in the schematic design, the cost estimate for a building that meets the program needs and works toward zero energy is $13.5 million. Of this, the estimated cost of the zero energy strategies, as currently being considered, total about $1,850,000. Staff have been working closely with Bassett Creek Watershed Management Commission to receive a $300,000 grant to be used for water mitigation and parking lot improvements and will explore other grant possibilities. VISION CONSIDERATION: St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. SUPPORTING DOCUMENTS: Discussion, Site Plan, Plan Diagram, Public Process Handout Prepared by: Jason T. West, Recreation Superintendent Cynthia S. Walsh, Operations and Recreation Director Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 8b) Page 2 Title: Westwood Hills Nature Center Project – Schematic Design DISCUSSION BACKGROUND: On May 23, 2016 Council approved the master plan for Westwood Hills Nature Center (WHNC). The poor conditions of this facility along with the success of the programs we offer at this site, with limited program space, were the impetus behind a master planning process. When it rains, water seeps through the walls causing puddles to form on the floor. The heating system is in poor condition and doesn’t function properly. As a part of the Master Plan work, an extensive public process took place which included public meetings, surveys at special events, online surveys, etc. Citizen input played a key role in shaping this plan. There have also been recent events conducted where input was gathered from the community in regards to the master plan and the proposed interpretive center. FINDINGS FROM THE MASTER PLAN: The common themes that emerged from the master plan are as follows: • Moving the building location closer to the parking lot for convenience and accessibility yet keeping it tucked into the trees to keep a more natural setting as much as possible. • Create a gathering space where people can use the indoor space without interfering with the classrooms. • Increasing the size of multi-purpose rooms to allow for accommodating 50 people in each small multi-purpose rooms and allowing them to open up to have capacity for 150 participants for special events and large gathering space. It has been the experience in other recently built nature centers that three multi-purpose rooms are very typical to accommodate facility needs. By creating three multi-purpose rooms it allows staff flexibility in responding to programming and rental requests. • Increasing the number of parking stalls to accommodate all the users of the building and outside amenities. • Design the interpretive center building to be energy efficient. • Current interpretive center location would be repurposed as an outdoor education/community gathering space. • Overall building condition is poor and the building size is too small for current use. • Due to the number of deficiencies and poor conditions of the existing building, reusing the building is not a wise investment. City Council Meeting of December 18, 2017 (Item No. 8b) Page 3 Title: Westwood Hills Nature Center Project – Schematic Design CURRENT AND FUTURE PROGRAMMING NEEDS: Below are typical programs that would be taking place in the multi-purpose rooms in the newly constructed nature center. Current programming includes: • Summer Camps • Spring Break Camps • Winter Break Camps • Puppet Story Time • Birthday Parties • Tuesday Turtles • Weekend Family • Campfire Programs • Adult Bird Hikes • Adult Continuing Education • Homeschool Groups • Preschool Groups • Elementary School Groups • Middle/High School Groups • Boy Scouts • Girl Scouts • Venture Scouts • Outreach Potential Future Programming Includes: • Adult/Family Assembly o Book authors, speakers, photographers, artists, etc. • Entire School Grade Groups • Multiple Class Age Groups • Weekend Larger/Smaller Groups Rentals o Weddings, Bar/Bat Mitzvah, family reunions, neighborhood meetings, graduation parties, etc. • Weekday Larger/Smaller Groups Rentals o Corporate meetings, senior men’s/women’s groups, hiking groups, book clubs, parent/child groups, special interest groups, neighborhood meetings • Professional staff trainings o Master naturalist trainings, SLP staff trainings, etc. • Indoor Space for Halloween Party Activities (600+ participants/night) PUBLIC PROCESS: Residents were included in the process listed below. Program and facility survey for participants of the following events • October 16 & 17, 2015: Halloween Party (Westwood Hills Nature Center) o Approximately 200 participated in the survey • October 20 & 21, 2017: Halloween Party (Westwood Hills Nature Center) o Distributed informational flyer and conducted a survey (Please see attached flyer) • October 23, 2015: Halloween Party (The Rec Center) o Information on public meetings distributed • October 27, 2017: Halloween Party (The Rec Center) o Distributed informational flyer and conducted a survey (Please see attached flyer) On-line survey • 35 on-line surveys were completed for the master plan City Council Meeting of December 18, 2017 (Item No. 8b) Page 4 Title: Westwood Hills Nature Center Project – Schematic Design Public Input Meetings (Westwood Hills Nature Center) • October 27, 2015, 6 – 8 p.m. o 20 attendees at meeting • January 12, 2016, 6 – 8 p.m. o 35 attendees at meeting Public Presentations • Senior Men’s Group at Lenox o October 24, 2017, 9 – 10:30 a.m. o 35 attendees Future Public Process • Community Education Advisory Council o February 13, 2018, 7 – 9 p.m. • Information available at Neighborhood Leaders’ forum (January) • Open House at Westwood Hills Nature Center • Continual project updates on the city’s website at www.stlouispark.org/WHNC/new- interpretive-center. Citizen input played a key role in shaping this plan. This helped the architects understand the first- hand issues with the current facility. Meetings were publicized via postcards mailed to residents, the city’s website and social media, informing the School District, an email to past program users and promoting the meeting on Park TV. More opportunities for public input and public meetings will be available during the beginning stages of the next phase (Design Development). A detailed communication plan is being developed that addresses strategies and tactics for reaching each stakeholder group, including Westwood Hills users, adjacent neighborhood residents, St. Louis Park residents, school groups, Westwood Hills staff and volunteers, city staff and more. The communication plan is designed to raise awareness, obtain input, educate and build support regarding the Interpretive Center project. The plan will employ a wide variety of tactics, each tailored to the specific public, along with a detailed timeline for deploying information to start first quarter 2018. SCHEMATIC DESIGN COMPONENTS: The proposed schematic design addresses the program and space desires of the Master Plan. Included in the attached schematic design are spaces for: four to five mews for raptors, three multi-purpose rooms that facilitate 50 people and open up into one larger space that can be used for programs or rentals with room for 150, a catering kitchen for use by people renting the multi-purpose rooms, exhibit and gathering space, a small lounge area for people to sit and observe nature, a conference room for use by staff or small neighborhood/resident gatherings, staff offices and all the back of house space for storage, mechanical, raptor and animal care etc. This schematic design was presented to the Parks and Recreation Advisory Commission at their November 29 meeting. The Commissioners provided great suggestions about pedestrian flow and trail circulation. They were supportive of a design that works towards zero energy hoping that those elements could be used as teaching tools. They recommended that the schematic design be presented to the City Council. City Council Meeting of December 18, 2017 (Item No. 8b) Page 5 Title: Westwood Hills Nature Center Project – Schematic Design WORK IN PROGRESS: Split Rock Studios has been chosen to design the exhibits with the intent to integrate the building, site and exhibit design to support the nature center educational programming. Designing the exhibits appropriately is important as we consider working towards zero energy since they can be one of the largest energy users. Staff has also been working with consultants to complete the following: • Wetland delineation • Site survey • Trees located within survey area • All utilities • The proposed new building site has been staked SUSTAINABILITY GOAL: As a firm, HGA brings a wealth of knowledge in the area of sustainable design. HGA has also brought on consultant Chris Piche from Integral Group. Chris brings a broad understanding of high performance building engineering systems to this project. His approach is rooted in the philosophy that environmentally responsible design must constantly evolve to suit the technology available in balance with the project. To that end, the design of this building currently includes sustainable design that integrates HVAC, plumbing, solar, and a number of other elements to achieve Zero Energy status. As noted earlier in this report, original estimates did not assume the integration of the components necessary to achieve a zero energy building. Staff needs direction from Council on how it wishes to balance the cost of doing so with the realities of the current $12 million budget. Zero Energy buildings are highly energy efficient buildings in which the total consumption of energy from all sources is balanced by onsite renewable energy generation on an annual basis. The Zero Energy Building Certification (ZE) is a newly available certification (as of March 2017), and builds on years of leadership towards zero energy building design from both the International Living Future’s Institute (ILFI) and the New Building Institute (NBI). ILFI is the organization behind the Living Building Challenge –which is arguably the most progressive green building certification available for buildings today. The New Building’s Institute has been a third-party auditor and verifier for zero energy buildings since 2009 and is also responsible for establishing an industry-wide definition for Zero Energy buildings, as well as documenting these projects through the Zero Energy Database. As we move on to the next phase of Design Development, staff will work with the consultants to provide information regarding the return on investment for making this a Zero Energy building. Zero Energy buildings are among the most progressive sustainable design projects in the world today. Due to the new and innovative nature of this goal, St. Louis Park has the opportunity to create a project which is among the first (or perhaps be the first) non-residential Zero Energy Project in Minnesota. This project would be leading the way for future sustainable design work in our cold-climate region. City Council Meeting of December 18, 2017 (Item No. 8b) Page 6 Title: Westwood Hills Nature Center Project – Schematic Design NEXT STEPS: If directed by Council, staff would move forward with this project by engaging in the design development phase. Staff will check in with the City Council midway through the design development phase and affirm direction to move to keep proceeding through this next step. 1. December 18, 2017: Schematic Design presented to City Council 2. January 2018: Design Development commences (with Council approval) 3. Early Fall of 2018: Construction Documents are created and bids let 4. 2019: Construction commences 5. 2020: Finished project Site Plan 1 Main Entry Porch 2 Group Entry Porch 3 Bus Drop-Off 5 Paved Parking Lot (69) 4 Service Entry 6 Overflow “Green” Parking 7 Picnic & Play 8 Bridge 9 Patio 10 Classroom Deck 11 Turtle Pond Connection 12 Bird Watching 13 14 15 16 Primary Trail Connections “Threshold” Prairie Forest “Threshold” Landscape Classroom 1 4 3 98 10 11 12 131413 5 5 7 2 16 15 6 City Council Meeting of December 18, 2017 (Item No. 8b) Title: Westwood Hills Nature Center Project – Schematic Design Page 7 LEGENDADMINBUILDINGSUPPORTCIRCULATIONEDUCATIONEXTERIORPROGRAMSUPPORTPUBLICGATHERINGGROUP ENTRYACCESS0102030 501005MAIN PUBLIC ENTRYSERVICE ENTRYEXHIBIT/PUBLIC GATHERINGSTAFFOFFICEMGRQUIETPROGRAMSUPPLIESMECHCONFERENCE ROOMUNISEX TLTWELCOMEDISPLAY/ ANIMAL WORK RMCATERING STAGINGSTORSTORSTORRAPTOR CAGES/MEWSRAPTORCAREOUTDOOR GATHERING SPACEMULTIPURPOSE DECKMTLTWTLTMECHELECTMULTIPURPOSE ROOMSABCEXISTING PICNIC SHELTERMAINTUTILITYPROGRAM STORAGELOUNGESTORAGE CUBBIESTR/RCCity Council Meeting of December 18, 2017 (Item No. 8b) Title: Westwood Hills Nature Center Project – Schematic DesignPage 8 Restoring St. Louis Park’s Crown Jewel Located south of I-394 and east of Hwy. 169, the 160-acre Westwood Hills Nature Center is a treasured gem in St. Louis Park. However, at almost 40 years old, the current Interpretive Center does not adequately meet the needs of its tens of thousands of nature-loving visitors each year, from preschoolers to seniors. In keeping with its commitment to being a leader in environmental stewardship, the City of St. Louis Park is in the midst of designing a new $12 million Interpretive Center at Westwood Hills Nature Center. Goals •Connect people to nature through design and building site • Support first-class programming while welcoming the public to a fully accessible facility • Reduce energy use and use resources wisely • Blend in with nature through a location site and building design Westwood Hills Nature Center: Through the years By the numbers The property tax impact of this $12 million project is currently estimated at $32-35 PER YEAR on a median value home in St. Louis Park ($240,100). 1930Fox farm & public golf course 1959-1960sCity acquires land; used as parks & rec day camp 1979Construction bids accepted for Nature Center building 1981 Nature Center opens! 2015-16 Master Plan addresses facility development and programming goals 2017-18Public input and design development; construction plans 2019 Construction 2020 Completion of new Interpretive Center NATURE CENTERCity of St. Louis Park Why • Spaces too small to accommodate programming, staff operations, and public needs • Inefficient, aging building systems and exterior • Maintenance needs are not cost effective due to the condition of the building • Public access and wayfinding to the building are distant from parking and notaccessible Features • Right-sized program spaces • Locating building closer to parking • New classroom spaces that can be combined for larger groups or events • Separate exhibit and lounge spaces that welcome the public and don’t compete with classroom programs • Main vestibule open after building hours to provide drinking fountain and restroom access for site visitors Fall, 2017 City Council Meeting of December 18, 2017 (Item No. 8b) Title: Westwood Hills Nature Center Project – Schematic Design Page 9 Meeting: City Council Meeting Date: December 18, 2017 Action Agenda Item: 8c EXECUTIVE SUMMARY TITLE: Off-sale Intoxicating Liquor RECOMMENDED ACTION: Motion to Adopt Resolution limiting the number of off-sale intoxicating liquor licenses issued in St. Louis Park. POLICY CONSIDERATION: Does the Council wish to limit off-sale intoxicating liquor licenses to the current number and locations while it studies the issue of permanent license limitations and other regulations? SUMMARY: City Council discussed off-sale intoxicating liquor on December 4, 2017. At the end of this discussion staff was directed to place an item on an upcoming agenda for consideration on limiting off-sale intoxicating liquor licenses and to allow time for further study. Attached is a map of the current locations for off-sale intoxicating liquor, listing of establishments and draft resolution for Council review. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Draft Resolution Map Prepared by: Nancy Deno, Deputy City Manager/HR Director Reviewed by: Soren Mattick, City Attorney, Melissa Kennedy, City Clerk Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 8c) Page 2 Title: Off-sale Intoxicating Liquor DISCUSSION BACKGROUND: At the study session on December 4, 2017, the council discussed off-sale intoxicating liquor. Previous discussions on this matter are listed below. • January 12, 2015: City Council discussion and direction to staff to prepare a resolution allowing time to study off-sale intoxicating liquor licenses, zoning, establishment size, operations and locations. • January 20, 2015: City Council adopted Resolution 15-011 limiting the number of off-sale intoxicating liquor licenses so as to give time for City Council review of the matter. This resolution had an expiration of December 31, 2015. • April 20, 2015: City Council reviewed zoning, business locations, regulations, public safety, licenses per capita and data regarding existing establishments. • July 13, 2015: City Council continued discussion on establishment size and options regarding limitations on off-sale intoxicating liquor operations. • September 28, 2015: City Council discussed options for size limitations for off-sale intoxicating liquor operations. • October – December 2015: No action was taken and therefore the resolution adopted by the Council placing a hold on the issuance of additional off-sale licenses expired on December 31, 2015. • On January 25, 2016, Council discussed off-sale intoxicating liquor licenses and directed staff to set aside time on an upcoming study session to discuss establishment size and proximity and obtain information from the City of Hopkins on their 2014 change in liquor regulations. • On May 9, 2016, City Council discussed off-sale intoxicating liquor along with information requested at the January 25, 2016 study session. • December 4, 2017, council discussion on off-sale intoxicating liquor and review of previous considerations. Also attached is updated data on current locations and map with zoning. The information below from the City of Hopkins is from their 2014 report. Liquor license survey data from City of Hopkins 2014 CITY Total Off-Sale Licenses Off-Sale Per Capita (1 liquor store per every) Off-Sale Licenses Per Square Mile Hopkins 8 2199 2.0 St. Louis Park 14 3,232 1.3 New Hope 6 3,471 1.2 Eagan 16 4013 0.5 Bloomington 20 4,262 0.6 Minnetonka 12 4,292 0.4 Plymouth 15 4,705 0.5 Brooklyn Park 14 5,195 0.5 Woodbury 11 5,633 0.3 Maple Grove 9 6,841 0.3 Blaine 8 7,148 0.2 Average 4,589 0.7 City Council Meeting of December 18, 2017 (Item No. 8c) Page 3 Title: Off-sale Intoxicating Liquor Listing of current locations for off-sale intoxicating liquor establishments: Off Sale Intoxicating Liquor Licensed Establishments Address Development, Mall or Shopping Area Premises CURRENT Approx Sq Ft Liquor Violations Past 5 years Year Business Began Total Years in Business Costco Wholesale #377 5801 W. 16th St. West End 3,884 0 2001 16 Cub Liquor 5370 16th St. W. West End 3,400 0 2009 8 Fresh Thyme Liquor 4840 Excelsior Excelsior & Grand 1,187 0 2017 0 Jenning’s Liquor 4631 Excelsior Excelsior & Grand 2,600 1 (2013) 1946 71 Knollwood Liquor 7924 Hwy 7, Suite A Knollwood 5,367 1 (2013) 1967 50 Liquor Boy 5620 Cedar Lake Rd West End 9,000 1 (2013) 2012 5 Lund’s & Byerly’s 3777 Park Ctr Blvd 6,000 0 1979 38 MGM 8100 Highway 7 Knollwood 8,891 0 2014 3 Sam’s Club 3745 Louisiana 10,560 0 1986 31 St. Louis Park Liquor 6316 Minnetonka Minnetonka Park Mall 1,200 2 (2013, 2014) 2001 16 Target Liquor 8900 Highway 7 Knollwood 1,850 0 2015 2 Texas-Tonka Liquor 8242 Minnetonka 4,772 0 1962 55 Top Ten Liquors 5111 Excelsior Blvd Miracle Mile 4,500 0 2015 2 Trader Joe’s #710 4500 Excelsior Blvd Excelsior & Grand 2,600 0 2006 11 Westwood Liquors 2304 Louisiana Ave 4,100 1 (2016) 1963 54 City Council Meeting of December 18, 2017 (Item No. 8c) Page 4 Title: Off-sale Intoxicating Liquor RESOLUTION NO. 17 -_____ A RESOLUTION LIMITING NUMBER OF OFF-SALE INTOXICATING LIQUOR LICENSES WHEREAS, there are currently 15 licensed off-sale liquor stores in the City and it represents a much higher number of such establishments on a per capita basis than neighboring and other comparable cities; and WHEREAS, the City Council has regulatory concerns about this relatively high number and location of off-sale liquor establishments in the City; and WHEREAS, the City Council believes that it would be in the best interest of the City and its citizens to engage in more detailed studies to determine if additional regulations are needed; and WHEREAS, the City Council also believes that it is appropriate and in the best interest of the City and its citizens to limit the number of off-sale intoxicating liquor licenses to the current number of issued licenses at this time while the City Council studies the issue; and WHEREAS, in accordance with State law, City Code Section 3-72 allows the City Council by resolution to restrict the number of any type of liquor license issued by the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1.Pursuant to St. Louis Park City Code Section 3-72, the total number of off-sale intoxicating liquor licenses issued in the City will be restricted to fifteen (15). 2. The only off-sale intoxicating liquor license that will be issued will be for the continued operation of a liquor store by a new or existing owner at a currently licensed location utilizing the existing licensed premises. 3.This resolution shall be effective upon its adoption and shall apply to all pending and future applications, and shall expire on June 30, 2018. Reviewed for Administration: Adopted by the City Council December 18, 2017 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Excelsior Bl v d Minnetonka Blvd Lake StLouisiana AveWo o d d a l e A v e 36th St W Cedar Lake R d 4 19 8 7 6 5 3 2 15 13 12 11 10 14 Off Sale Liquor Establishments Liquor Establishments Off Sale Intox (15) Places of Worship Private/Public Schools Fire Arm Sales Pawn Shop C2 Zoning District December 2017 # Establishment # Establishment1 Lunds & Byerly's 9 Sam's Club #63182 Costco Wholesale #377 10 St. Louis Park Liquor3 Cub Liquor 11 Texas-Tonka Liquor4 Fresh Thyme Liquor 12 Trader Joe's #7105 Knollwood Liquor 13 Westwood Liquors6 Top Ten Liquors 14 Target Store T-21897 Liquor Boy 15 Jenning's Liquor8 MGM Wine & Spirits City Council Meeting of December 18, 2017 (Item No. 8c) Title: Off-sale Intoxicating Liquor Page 5 Meeting: City Council Meeting Date: December 18, 2017 Action Agenda Item: 8d EXECUTIVE SUMMARY TITLE: Special Assessment for Water and Sewer Availability Charges RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the special assessment for Water and Sewer availability charges (WAC and SAC) for Paul Revere Masonic Center, LLC at 6509 Walker Street, St. Louis Park, MN. POLICY CONSIDERATION: Does the City Council wish to support Paul Revere Masonic LLCs’ special assessment request? SUMMARY: Paul Revere Masonic Center LLC, owner of the commercial building at 6509 Walker Street, has requested the city to authorize a special assessment for the water and sewer availability charges due for the planned new tenant, the American Legion, and to assess the cost against the property. Water and Sewer availability charges (WAC and SAC) are used by the Metropolitan Council and cities as a “buy-in” charge for new development into the existing water and sewer infrastructure. It mitigates existing customers from having to subsidize the impact of new developments on the regions sewer system and the city’s water system. The water system is managed by the city, and WAC fees, currently at $750 per unit, are collected and coded to the Water fund. The sewer system is managed by the Metropolitan Council (Met Council). The city collects SAC fees, currently at $2,485 per unit and remits them to the Met Council monthly. Met Council’s evaluation of the proposed use of the property by the American Legion resulted in a calculation of fourteen (14) SAC units. Total fees to be paid include: WAC in the amount of $10,500, SAC in the amount of $34,790, and an Administrative Fee of $30, for a total of $45,320. Once paid, the units will stay with the property. The American Legion is planning to complete renovations to the property and the building permit is ready to be issued. However, city policy requires SAC and WAC payment prior to issuance of a building permit, and the Legion does not have the financial resources to pay these fees at this time. The Legion contacted the city to request some assistance related to these charges to allow them to move forward with the renovations. Given the Legion’s non-profit status, focus on veteran assistance, contributions to the community, and relationship with the city, staff recognized this as a unique situation and developed a solution that would allow the Legion to pay for the water and sewer charges over a ten year period with interest through a special assessment. If approved, the city will pay the SAC fees from the sewer fund to Met Council, forgo collection of WAC fees at this time, and issue a building permit. The city will recoup these fees over the duration of the special assessment. The attached resolution and agreement, which were prepared by the city attorney, summarize the details of the assessment. At the December 11 council study session, staff provided a report outlining the request. Council requested that a policy be written to address any future requests for assessment of SAC and WAC charges. Staff will draft a policy and bring it to Council in the coming months. FINANCIAL OR BUDGET CONSIDERATION: Staff has determined that adequate funds are available through the Water and Sewer Funds to finance this special assessment. SUPPORTING DOCUMENTS: Discussion; Resolution; Petition for Public Improvement & Assessment Agreement Prepared by: Mark Ebensteiner, Finance Mgr.; Julie Grove, Economic Development Spec. Reviewed by: Tim Simon, CFO; Karen Barton, CD Dir.; Nancy Deno, Deputy City Manager Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 8d) Page 2 Title: Special Assessment for Water and Sewer Availability Charges DISCUSSION BACKGROUND: On September 19, 2017 City Council approved a Conditional Use Permit to allow the American Legion Post 282 to occupy a portion of 6509 & 6515 Walker Street as a place of assembly. The Paul Revere Masonic Center (PRMC) currently owns and operates the building and has an agreement to lease out a portion of it to the Legion. The American Legion was operating at 5605 36th Street, but had to vacate the space in anticipation of the property being redeveloped with the Elmwood mixed use building that was approved by the city in March of 2017. The American Legion has submitted building permit and liquor license applications for the building. It proposes to remodel the east side of the building to operate a kitchen and assembly area where meals and drinks will be served to club members and guests. The building permit is ready to be issued; however the cost of water and sewer access charges was more than anticipated and the Legion had insufficient financial resources to pay these charges upfront. The Legion contacted the city to request some relief. In response, staff developed a solution that would allow the Legion to pay for the water and sewer charges over a ten year period through a special assessment. The Masonic Center, as owners of the building, have agreed to request a special assessment against their property to assess the cost for the water and sewer availability charges. All parties have been in discussion and the Masonic Center is willing to accept the special assessment. City Council Meeting of December 18, 2017 (Item No. 8d) Page 3 Title: Special Assessment for Water and Sewer Availability Charges RESOLUTION NO. 17-____ RESOLUTION AUTHORIZING SPECIAL ASSESSMENT OF WATER AVAILABILITY CHARGE AND SEWER AVAILABILITY CHARGE AT 6509 Walker Street, St. Louis Park, MN 55426 WHEREAS, Paul Revere Masonic Center LLC, the Property Owner at 6509 Walker Street has petitioned the City of St. Louis Park to authorize a special assessment for the Water Availability Charges (WAC) and Sewer Availability Charges (SAC) for the building on the Benefited Property; and WHEREAS, the Property Owner has agreed to waive their right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429 WHEREAS, the Benefitted Property has fourteen (14) units. WHEREAS, the WAC is $750 per unit. WHEREAS, the SAC is $2,485 per unit. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The petition from the Property Owner requesting the approval and special assessment for WAC and SAC is hereby accepted. 2. The total WAC for all fourteen (14) units will be $10,500. 3. The total SAC for all fourteen (14) units will be $34,790. 4. Property owner shall pay an administrative fee of $30.00 for processing the special assessment, which will be included in the special assessment. 5. The total special assessment against the property for WAC and SAC for all fourteen (14) units and the administrative fee will be $45,320. 6. The Property Owners have agreed to waive their rights to a public hearing, notice and appeal from the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 7. The Property Owners agree to pay the City for the cost of the above improvements through a special assessment over a ten (10) year period at four percent (4.0%) interest. 8. The Property Owners agree to execute an agreement with the City and any other documents necessary to implement the special assessment of WAC and SAC and all costs associated therewith. City Council Meeting of December 18, 2017 (Item No. 8d) Page 4 Title: Special Assessment for Water and Sewer Availability Charges Reviewed for Administration: Adopted by the City Council December 18, 2017 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of December 18, 2017 (Item No. 8d) Page 5 Title: Special Assessment for Water and Sewer Availability Charges CITY OF ST. LOUIS PARK PETITION FOR PUBLIC IMPROVEMENT AND ASSESSMENT AGREEMENT WATER AVAILABILITY CHARGES AND SEWER AVAILABILITY CHARGES FOR PAUL REVERE MASONIC CENTER LLC, PROPERTY LOCATED AT 6509 WALKER STREET, ST. LOUIS PARK, MN 55426 AGREEMENT made as of December 18, 2017 between the City of St. Louis Park, a Minnesota corporation (“City”) and Paul Revere Masonic Center LLC, (Owner). “Property Owner(s)”, concerning special assessment for Water Availability Charges (WAC) and Sewer Availability Charges (SAC) at property located at 6509 Walker Street, Hennepin County P.I.D. number 17-117-21-44-0016, The City and the Property Owner agree as follows: 1) Property Owner(s). The Property Owner is Paul Revere Masonic Center LLC. 2) Subject Property. The Property Owner is the fee owner of the property legally described in attached “Exhibit A” incorporated by reference herein. 3) Purpose of Agreement. Pursuant to Minnesota Statutes, Chapter 429.031 subd. 3 and St. Louis Park Resolution 17- _____ the Property Owner petitioned the City to specially assess the cost of WAC and SAC to its building at the Benefited Property. 4) Administrative Fee. The Property Owner shall pay an administrative fee of $30.00 for the processing of the special assessment. 5) Amount to be assessed. The total estimated cost of WAC and SAC is $45,290 all of which is proposed to be assessed against the Benefited Property as described in Paragraph 2 above. It is hereby agreed that the full cost of WAC and SAC and the administrative fee of $30.00 will be assessed against the property. The total Special Assessment against the property will be $45,320. 6) Waiver of Notice and Hearing. In connection with this improvement, the Property Owner agrees to waive and does waive any and all rights to public hearing and right to any notice, whether provided by Minnesota Statutes, Chapter 429, or any other statute or by ordinance, City Charter, constitution, or common law. 7) Waiver of Right of Appeal. In connection with this improvement, the Property Owner agrees to waive and does waive any and all rights to appeal from the special assessment set forth above, whether provided by Minnesota Statutes, Chapter 429, or any other statute or by ordinance, City Charter, constitution, or common law. 8) Implementation. Each party to this agreement agrees to execute any other documents upon request of the City, necessary to implement the waivers of notice, hearing and right of appeal for the special assessment for the improvement project. City Council Meeting of December 18, 2017 (Item No. 8d) Page 6 Title: Special Assessment for Water and Sewer Availability Charges 9) Payment. The Property Owner agrees to pay the City for the cost of the above WAC and SAC in accordance with the following terms: a) The assessment shall be paid in equal installments over ten (10) years at four percent (4.0%) interest on the unpaid balance and in accordance with all provisions of the City policy for special assessments of WAC and SAC. 10) Indemnification. The Property Owner shall indemnify and hold harmless the City and its officers, agents and employees from and against all claims, damages, losses, or expenses, including attorney’s fees, which may be suffered or from which they may be held liable, arising out of or resulting from the assertion against them of any claims, debts or obligations in consequence of the performance of this agreement by the City, its employees, agents or subcontractors. 11) Certification of Encumbrances or Contract for Deed. Each party to this agreement certifies that the property described in Paragraph 2 above, is owned by that party in fee simple and is free and clear of all encumbrances or Contracts for Deed except as follows: None. 12) Right to Record. It is agreed that the City may record this document in the chain of title of the Benefited Property legally described above. This agreement has been entered into as of the 18th day of December 2017. FOR THE CITY OF ST. LOUIS PARK: __________________________________ Mayor Attest: ____________________________________ __________________________________ City Manager City Clerk (seal) Accounting Records Posted: ___________________________________ Finance Manager City Council Meeting of December 18, 2017 (Item No. 8d) Page 7 Title: Special Assessment for Water and Sewer Availability Charges * FOR THE PROPERTY OWNER: PROPERTY OWNER(S) ___________________________ STATE OF MINNESOTA ) ) SS. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2017, by ____________________________________. Property Owner(s) ____________________________________ Notary Public THIS AGREEMENT WAS DRAFTED BY: CAMPBELL KNUTSON, P.A. Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, MN 55121 Telephone: (651) 452-5000 JJM City Council Meeting of December 18, 2017 (Item No. 8d) Page 8 Title: Special Assessment for Water and Sewer Availability Charges EXHIBIT A Lots 1, 2, 3, 4 and 5, Block 35, Rearrangement of St. Louis Park. The West 15 feet of the West ½ of Mound Street, lying between extensions across it of the North and South lines of Lot 1, Block 35, Rearrangement of St. Louis Park. Meeting: City Council Meeting Date: December 18, 2017 Action Agenda Item: 8e EXECUTIVE SUMMARY TITLE: Resolution Accepting Annual City Manager Evaluation RECOMMENDED ACTION: Motion to Adopt Resolution for formal acceptance of the final City Manager annual evaluation. POLICY CONSIDERATION: Does Council wish to formally accept the annual City Manager evaluation? BACKGROUND: On Monday, December 11, 2017, the Council met in a Closed Executive Session to discuss the annual City Manager evaluation. The Mayor will provide a summary of the evaluation results, which include an overall above average performance rating for City Manager Tom Harmening. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Ali Timpone, HR Manager Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 8e) Page 2 Title: Resolution Approving Annual City Manager Evaluation RESOLUTION NO. 17-___ RESOLUTION ACCEPTING THE ANNUAL CITY MANAGER EVALUATION WHEREAS, the City Council provides an opportunity to hold an annual evaluation of the City Manager; and WHEREAS, on December 11, 2017, a Closed Executive Session of the Council was held to discuss the evaluation; and WHEREAS, Council has agreed that City Manager Tom Harmening’s performance in 2017 was above average; NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis Park hereby accepts the annual evaluation of the City Manager. Reviewed for Administration: Adopted by the City Council December 18, 2017 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: December 18, 2017 Action Agenda Item: 8f EXECUTIVE SUMMARY TITLE: 2018 Non-Union Employee Compensation RECOMMENDED ACTION: Motion to Adopt Resolution confirming a 3% general increase for non-union employees effective 1/1/18; approving the City Manager’s salary for 2018, and continuing participation in the Volunteer Firefighter Benefit Program. POLICY CONSIDERATION: Does Council wish to confirm the recommended 2018 employee compensation as outlined in this report? SUMMARY: This report details staff’s recommendation for setting non-union employee compensation for 2018. Recommendation for 2018 Non-Union Employee Compensation: • Approve 3% standard adjustment to compensation plan for non-union employees, allowing for regular progression through pay ranges. • Adjust pay range for City Manager to allow movement through the range consistent with non- union. Set formula in compliance with salary cap. • Approve continuation in the Volunteer Firefighter Benefit Program. FINANCIAL OR BUDGET CONSIDERATION: The amount recommended has been included in the 2018 budget. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Resolution Prepared by: Ali Timpone, HR Manager Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 8f) Page 2 Title: 2018 Non-Union Employee Compensation DISCUSSION Non-Union Employee Compensation – 3% General Increase Effective 1/1/18 Our compensation plan, which was adopted in 1997 and revised in 2017, allows the City Manager to approve the standard adjustment based on information such as market value data, the CPI, and the general financial condition of the City. Our positions are reviewed on a regular basis and compared to the market, which includes metro area cities (suburbs) with populations over 25,000 but less than 90,000, as required by our compensation plan approved by Council. As a reminder, our non-union compensation plan was updated in 2017 to reflect target pay at the 85th percentile of the market based on above average employee performance. Saado Abboud, Principal Consultant with Keystone Compensation Group, has reviewed our pay plan and made a recommendation for 2018 pay increases. Mr. Abboud has recommended that pay maximums for St. Louis Park would remain competitive in 2018 if increased by 3%. Employee Performance and Pay The increase for non-union employees will be applied in accordance with our compensation plan. In our plan, after successful completion of probation (typically six months), an employee with above average performance receives up to double the standard increase to progress through the pay range until they reach the pay line (maximum). Positions at the maximum, employees on probation, and employees who do not have above average performance will receive the standard adjustment of 3%. Employees with unsatisfactory performance do not receive an annual increase in pay. Directors are responsible for making recommendations to the City Manager on employee performance. The City Manager makes final determination on employee pay increases based on performance. What performance management system is used? The system used for performance management in St. Louis Park provides several opportunities for employees to ensure their performance is at an above average level. Upon hire, employees are given a thorough onboarding with goal setting and feedback from their supervisors. At the completion of a (typically) six-month probationary period, employees must be considered above average in order to successfully pass probation and receive an increase in pay. All non-union employees are evaluated mid-year (late June/early July) and those who are not considered above average by their supervisors and directors are provided with a mid-year performance notice to let them know their performance must improve by year end to receive the above average increase in pay. Finally, in early December, employees who are not being recommended as above average performers by their directors are given a notice that may be accompanied by discipline and/or a performance improvement work plan. The City Manager makes final determination (with director input/recommendation) on employee pay increases based on performance. Salary Cap and City Manager Salary The contract for the City Manager states that base salary and benefits must be set when salaries are established for other non-union employees. Compensation must comply with the state mandated salary cap. Below is the current approved City Manager compensation: • 2017 salary range for the City Manager was set at $169,794 - $212,243. • Salary cap in 2017 was $167,978, SLP has a waiver and can pay up to $173,356 in 2017. • 2017 annual salary for City Manager is $173,356 and additional PTO of 293.91 hours (at $83.344 hourly = $24,496) for a total of $197,852, not including car allowance. City Council Meeting of December 18, 2017 (Item No. 8f) Page 3 Title: 2018 Non-Union Employee Compensation How does the state salary cap work? State law limits the amount of compensation political subdivisions may pay employees. Under current law, the maximum pay is 110% of the governor’s salary. Adjustments are made annually based on the Consumer Price Index. Effective January 1, 2018, the salary cap limit is $171,338. The City of St. Louis Park requested and received a waiver from the salary cap in 2002, allowing us to pay in excess of the cap up to a new limit; the 2018 City of St. Louis Park cap with waiver is $176,823. Items that are excluded from compensation and not subject to the cap are employee benefits that are also provided to all other full-time employees, vacation/sick leave allowances, health/dental/disability/life insurance, pension benefits, dues paid to civic or professional organizations, reimbursement for expenses, and relocation expenses during initial year of employment. How is the City Manager’s pay range set? In 2002, the City created a regional peer group to survey the base salary for the City Manager position and use that information to establish a market value salary range. All cities are outside of Minnesota since Minnesota salaries are capped by state statute. Since that time, St. Louis Park’s population has grown about 15% making it necessary to validate the makeup of the peer group cities. In 2017, Keystone Compensation Group and Principal Consultant Saado Abboud reviewed the peer group. Populations declined in some peer cities and these cities were eliminated and replaced with new benchmark cities. The new peer group has 26 cities in seven Midwestern states. Consistent with the compensation strategy approved by Council in the compensation plan to set maximum target pay at the 85th percentile of the market, our Consultant has provided a recommended 2018 salary range for City Manager of $170,702 - $213,378. What is the recommended City Manager 2018 pay? It is recommended that the pay range for the position of City Manager be set as recommended by the consultant. Because the City Manager’s compensation is not at the maximum of the 2018 range, the City Manager is eligible for up to double the standard increase to the range maximum of $213,378, in accordance with the compensation plan, consistent with other non-union employees. A 6% increase to 2017 total compensation of $197,852 would be 2018 total compensation of $209,723. Below is the recommended 2018 City Manager compensation: • 2018 salary range set for the City Manager at $170,702 - $213,378 (per consultant recommendation). • Salary cap for 2018 with SLP waiver is $176,823. • It is recommended that effective January 1, 2018, Council approves an annual salary of $176,823 annually ($85.011/hour) for the City Manager, not including car allowance, in accordance with the salary cap. Car allowance of $600 per month will be subject to the PTO program. In addition, Council approves 387.01 hours of PTO for the City Manager in 2018 (387.01 X $85.011 = $32,900). Paid Time Off (PTO Program) The Paid Time Off (PTO) Program is approved by Council and part of the City’s Personnel Manual. Section 9.13 Paid Time Off (PTO) Program states: Effective 01/01/02, exempt employees, including the City Manager, who reach the salary limit requirements of M.S. 43A.17, Sub. 9, shall receive equivalent hours above the limit in paid leave (PTO). Amount of paid leave City Council Meeting of December 18, 2017 (Item No. 8f) Page 4 Title: 2018 Non-Union Employee Compensation (PTO) is determined by the City Council. Paid leave (PTO) is typically accrued on a per pay period basis, although the Council may issue paid leave (PTO) as a lump sum amount of time. Paid leave (PTO) may be used as earned, maintained in a paid leave (PTO) bank or cashed out upon separation of employment. Paid leave (PTO) is separate and not part of the flex leave program (Resolution 02-127). Each July 31, all hours in the PTO balance must transfer to a Health Care Savings Plan account established for the employee in accordance with plan requirements (Resolution 05-104). Funds in the Health Care Savings Plan can only be used for reimbursement of eligible medical expenses after separation of employment. Volunteer Firefighter Benefit Program Our part time firefighters receive a life insurance benefit through the Volunteer Firefighters’ Benefit Association of Minnesota. Our personnel policy requires Council approval for conditions of employment relating to performance bonuses or insurance. This program is very affordable and covers our part time firefighters. It covers life insurance up to $20,000 and also provides some disability coverage. This program is a typical benefit offered to other part time firefighters in municipalities in the metro area. Since part time firefighters are not eligible for the benefits of other employees, it is important that we provide some type of life insurance coverage for this group. We recommend Council approves continued participation in this program consistent with Resolution 05-150. General comment: Copies of the Compensation Plan are available from the City Clerk. City Council Meeting of December 18, 2017 (Item No. 8f) Page 5 Title: 2018 Non-Union Employee Compensation RESOLUTION NO. 17-____ RESOLUTION CONFIRMING 2018 COMPENSATION FOR NON-UNION EMPLOYEES; SETTING THE CITY MANAGER’S SALARY; AND CONTINUING PARTICIPATION IN THE VOLUNTEER FIREFIGHTER BENEFIT PROGRAM WHEREAS, the City Council established and approved, by Resolution 17-012, the Position Classification and Compensation Plan for the City of St. Louis Park, and Section VIII-C of such Plan directs the City Manager to approve the standard adjustment to the Plan; and WHEREAS, the City Council wishes to adopt policies for City employees and has conferred upon the City Manager the power to establish and administer additional administrative policies and rules as may be appropriate for the employment practices of the City; and NOW, THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis Park: A. Confirms the City Manager’s decision to implement a standard adjustment of 3%, effective January 1, 2018 for non-union employees in accordance with the Position Classification and Compensation Plan; and B. Confirms a salary of $176,823 for the City Manager, not including car allowance. Salary application must comply with the salary limitations set by state statute, therefore PTO applies to the City Manager’s car allowance of $600 per month. Council also approves an additional 387.01 hours of PTO for the City Manager in 2018; and C. Approves continuation of participation in the Volunteer Firefighters’ Benefit Association of MN Benefit Program for 2018, consistent with Resolution 05-150. Reviewed for Administration: Adopted by the City Council December 18, 2018 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: December 18, 2017 Action Agenda Item: 8g EXECUTIVE SUMMARY TITLE: Recognition of Councilmembers Gregg Lindberg & Sue Sanger RECOMMENDED ACTION: • On behalf of the City Council and City Manager, the Mayor is asked to recognize Gregg Lindberg for his years of service as a member of the St. Louis Park City Council representing Ward 3 from January 6, 2014 to January 2, 2018. • On behalf of the City Council and City Manager, the Mayor is asked to recognize Sue Sanger for her years of service as a member of the St. Louis Park City Council representing Ward 1 from August 7, 1995 to January 2, 2018. POLICY CONSIDERATION: None at this time. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: None Prepared by: Debbie Fischer, Administrative Services Office Assistant Approved by: Tom Harmening, City Manager Meeting: City Council Meeting Date: December 18, 2017 Written Report: 9a EXECUTIVE SUMMARY TITLE: NOAH Preservation Workgroup - Update RECOMMENDED ACTION: None at this time. The purpose of the report is to provide an update to the council on the status on the NOAH Preservation Workgroup. The workgroup’s purpose is to review and discuss NOAH preservation policies the council is considering for implementation and to determine if they can identify any middle ground that would be supported by both the rental industry and the affordable housing advocates. POLICY CONSIDERATION: The workgroup identified several strategies in which there was consensus and support to explore further. Some questions to consider include: will the adoption of the strategies being explored result in the preservation of naturally occurring affordable housing (NOAH) or the protection of low income tenants? Are there unintended consequences of this policy? Does the council continue to support the convening of the workgroup for the purpose of facilitating a conversation about NOAH preservation strategies and determine if there is any agreement for moving forward? SUMMARY: At the September 25, 2017 city council study session, staff presented a draft ordinance for an Advance Notice of Sale policy that would require owners of multi-family NOAH residential rental buildings to give advance notice to the city prior to entering into a purchase agreement for the sale of a building. Staff also provided a brief update on the status of several other NOAH preservation policies being considered by the council as well as a summary of two meetings held with rental owners and landlords to seek their input on the NOAH strategies under consideration. Following a lengthy discussion, council directed staff to convene a workgroup with representatives from MN Multi Housing Association, the St. Louis Park rental industry and the agencies advocating for NOAH preservation strategies. The purpose of the workgroup is to review and discuss the preservation strategies under consideration by the council and determine if there is any middle ground between the two groups for a workable solution. The workgroup has met twice and they’ve reached consensus on their support to recommend a 90 day Notice Tenant Protection strategy for residents of NOAH properties experiencing a transfer in ownership. The workgroup also supports the development of a NOAH preservation strategy that would create a “Legacy Program” to encourage owners to transfer ownership of their NOAH properties to preservation buyers. There was also support for exploring the possibility of enhancing and modifying the 4d tax classification in conjunction with the creation of rehab financing program to incent owners to commit to providing rent restricted units. VISION CONSIDERATION: St. Louis Park is committed to providing a well-maintained and diverse housing stock. SUPPORTING DOCUMENTS: Discussion Prepared by: Michele Schnitker, Housing Supervisor Reviewed by: Karen Barton, Community Development Director Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 9a) Page 2 Title: NOAH Preservation Workgroup - Update DISCUSSION BACKGROUND: Since the September 25 meeting the NOAH Preservation Workgroup has met twice to discuss the four NOAH preservation policies being considered by the council. The four strategies discussed include: •Advance Notice of Sale •Non-renewal for Cause •Non-discrimination of Housing Subsidy Recipients •Rehab Financing in Exchange for Rent Restrictions The meetings were facilitated by our consultant, Cathy Bennett, and there were 8 – 10 participants at each meeting. There were discussions on all the strategies being considered by the council and the workgroup reached consensus on several initiatives. The following is a summary of the each of the strategies in which there was mutual support. •90 Day Tenant Protection Notice Ordinance: This ordinance would require a 90 day period following the ownership transfer of a NOAH multi-family residential property during which the new owner would only be allowed to increase the rent greater than a nominal amount (3%), rescreen existing residents or implement non-renewals without cause IF they provide relocation benefits to affected residents. In other words, the ordinance would not prohibit a new owner from taking the actions listed above; however the owner would be required to offer relocation benefits to affected tenants if they do take any of those actions during the 90 days following the ownership transfer. The ordinance would allow for a minimum 90-day period of time for residents to work with housing support resources and seek alternative housing if they are facing unaffordable rent increases, new screening criteria requirements that would be problematic for them, or a 30 day non-renewal notice for residents on month- to-month leases; or receive relocation benefits if this period is not provided. Staff is working with the city’s legal counsel to develop a draft ordinance. The draft ordinance will be presented to the workgroup for review and comment. Following a final review by the workgroup the draft ordinance will be brought to council for discussion. •Legacy Transfer: This idea surfaced during the workgroup’s discussion on the Advance Notice of Sale strategy. The rental owners had a number of objections to the Advanced Notice policy. The preservation buyers on the workgroup also expressed mixed feelings, noting that an Advance Notice of Sale policy could have the unintended consequence of increasing competition and prices for NOAH properties. Acknowledging that most NOAH owners care about their residents and want to maintain the affordability of their properties, the workgroup came up with an alternative idea for a “Legacy Program”. The workgroup believes that there are owners that would be interested in creating a “legacy” by preserving their property as affordable housing. It was noted that both Aeon and Common Bond, both preservation buyers, have purchased properties from private owners interested in preserving their properties as affordable housing. The group talked about creating a “program” that could be marketed to owners to inform them of the advantages to transferring their property to a non-profit preservation buyer, including possible tax benefits. All agreed that this could be a collaborative effort between Minnesota Multi- Housing, preservation buyers and local communities. Several of the workgroup members volunteered to work on this idea in a sub-workgroup. City Council Meeting of December 18, 2017 (Item No. 9a) Page 3 Title: NOAH Preservation Workgroup - Update • Rehab Funding in Exchange for Rent-Restricted Units: The workgroup members were in favor of the idea of funding for rehab in exchange for rent-restricted units; however, further research is needed to determine the terms of the funding that would incent owners to utilize such a program. It was suggested that this might be a program that would appeal more to medium and small property owners with less access to capital. Urban Land Institute, Family Housing Fund and MN Housing have a group working on a pilot for a rental rehab program targeted at small and mid-size properties. There is a program MN Housing that is available to outstate MN that can serve as a model, but a funding source would need to be identified for a similar program for metro area NOAH properties. • 4d Tax Classification: The workgroup discussed how eligibility for the 4d tax classification might provide an added incentive for owners to participate in the rehab financing program and commit to rent-restricted units. It was noted that lowering the 4d tax rate would provide an even greater incentive. Additional discussion centered around whether the 4d tax classification could be amended to be used as incentive to leverage a commitment from property owners to accept participants receiving housing subsidies up to a specified percentage of units, such as 20%. Other strategies and tools discussed by the workgroup included the Advance Notice of Sale, Non- discrimination of Housing Subsidy Participants and Non-Renewal for Cause. The workgroup expressed mixed degrees of support for these strategies and consensus was not reached for recommendation of these strategies at this time. The workgroup did agree to focus on the strategies where there was consensus with some members requesting that we revisit the other strategies for further discussion in the future. The following is a summary of the discussion on the strategies where consensus was not reached. • Advance Notice of Sale of NOAH: An Advance Notice of Sale policy would require owners of multi-family residential rental buildings to give advance notice to the city prior to entering into a purchase agreement for the sale of a building. The city would use the notification information to inform preservation buyers of an impending sale of a possible NOAH property. The rental owners did not support this strategy and questioned the impact such a policy would have on preserving affordable units. The owners stated that they did not agree that the sale of NOAH properties should be regulated by the city and expressed concerns related to the impact a 90 day delay would have on sale negotiations and closing deadlines. Owners also stated that a $1000 fine would most likely have little or no impact and would be difficult to enforce with sellers that no longer have ties to the property. It was also noted that owners who want to reposition their property will do so regardless of requirements. Preservation buyers on the workgroup expressed mixed feelings on the implementation of an Advance Notice policy. They had concerns that it could result in greater competition and increased sale prices for preservation buyers. • Non-Renewal for Cause: Rental owners were adamant that implementation of this strategy would take away a valuable management tool for dealing with problem tenants, increase the number of evictions filed and increase screening standards. Several owners stated that they seldom file evictions unless it is for non-payment of rent. Evictions are expensive and there is no certainty of the outcome. Owners stated that they value their tenants and that turnovers are costly – they don’t want to see tenants move out. Owners claimed that they City Council Meeting of December 18, 2017 (Item No. 9a) Page 4 Title: NOAH Preservation Workgroup - Update seldom do non-renewals and give tenants fair warning to remedy issues prior to resorting to a non-renewal. It was also noted that the city’s current Crime Free training endorses the use of non-renewals to address a violation of the ordinance. Owners did not think that a non-renewal for cause ordinance would have changed the outcome of the ownership transfer of the Crossroads and Meadowbrook properties. The owner’s goal in both these cases was to reposition these property and the renovation would have most likely been considered “just cause” for a non-renewal. • Nondiscrimination Based on the Use of Public Rental Assistance: There is currently a lawsuit that has been filed challenging Minneapolis’ recent adoption of a nondiscrimination ordinance based on the use of public rental subsidy. Metro communities are deferring further action related to this policy until the outcome of the lawsuit is known. Although staff proposed that St. Louis Park act similarly and delay further action on this policy until the outcome of the lawsuit is determined, the workgroup did discuss their concerns related to this policy. Owners stated that there is a lot of misinformation related to the Housing Choice Voucher program in the rental community and that local programs, like St. Louis Park’s, are judged by owners experience with the Minneapolis program. Although several owners spoke of the positive experience they’ve had working with the St. Louis Park Housing Authority, they were still hesitant to support a policy that would require nondiscrimination of applicants receiving public rent subsidize in St. Louis Park because it could spur other communities to do the same. It was noted that the Minneapolis PHA voucher program processes were not owner friendly and in some cases resulted in the loss of rent as owners waited for approvals. Minneapolis is making significant progress in addressing these issues but owners expressed concerns regarding the difference in the administration of the program from one jurisdiction to another. NEXT STEPS: Staff will continue to convene the full workgroup as needed for input as strategies are developed and as we continue to seek workable solutions supported by both the rental industry and the affordable housing advocates. The workgroup members have expressed their appreciation that the city has brought the two sides together to explore NOAH preservation strategies and has indicated a willingness to continue to meet as needed. Staff is currently working with the city’s legal counsel to draft a 90 Day Tenant Protection Ordinance. The draft ordinance will be presented to the NOAH Preservation Workgroup for their review and comment. Following the Workgroup’s review, the final draft will be presented to the council for discussion in the late of January. Several members of the workgroup have indicated a willingness to work together on a sub- committee to develop a Legacy Program that will be impactful and to determine how the program can be marketed. The full workgroup will continue to be consulted for review and input as elements of the program are identified. Staff will also continue to work with the ULI of MN facilitated workgroup of city, state, county, housing industry and advocates to further the creation of a rehab financing program and explore whether the 4d tax classification can be enhanced to provide greater incentive to owners to restrict rents on a portion of their units and/or accept Housing Choice Vouchers. Meeting: City Council Meeting Date: December 18, 2017 Written Report: 9b EXECUTIVE SUMMARY TITLE: November 2017 Monthly Financial Report RECOMMENDED ACTION: No action required at this time. POLICY CONSIDERATION: None at this time. SUMMARY: The Monthly Financial Report provides a summary of General Fund revenues and departmental expenditures and a comparison of budget to actual throughout the year. A budget to actual summary for the four utility funds is also included in this report. FINANCIAL OR BUDGET CONSIDERATION: At the end of November, General Fund expenditures total approximately 86% of the adopted annual budget, which is about 6% under budget. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Summary of Revenues & Expenditures – General Fund Budget to Actual – Enterprise Funds Prepared by: Darla Monson, Accountant Reviewed by: Tim Simon, Chief Financial Officer Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of December 18, 2017 (Item No. 9b) Page 2 Title: November 2017 Monthly Financial Report DISCUSSION BACKGROUND: This report provides summary information of the overall level of revenues and departmental expenditures in the General Fund and a comparison of budget to actual throughout the year. A budget to actual summary for the four utility funds is also included in this report. PRESENT CONSIDERATIONS: General Fund Actual expenditures should generally run at about 92% of the annual budget at the end of November. General Fund expenditures are under budget at approximately 86% of the adopted budget. Revenues tend to be harder to measure in the same way due to the timing of when they are received, examples of which include property taxes and State aid payments. A few comments on variances are noted below. Revenues: License and permit revenues are at 101% and are exceeding the total annual budget by approximately $42,000 through November. The timing of some larger commercial permits related to redevelopment will determine how much permit revenue will exceed budget in 2017. Intergovernmental revenues are exceeding the annual budget at 105%. The Police State Aid payment received in September was $55,000 more than the amount budgeted. Also, additional funds were received from Minnesota Board of Firefighter Training & Education (MBFTE) to reimburse for eligible Fire Department training expenses. Other income is exceeding budget due to the $20,000 donation received for field maintenance from Toro and the Minnesota Twins. Expenditures: Communications & Marketing is exceeding budget by about 3%. The variance is due to some large expenditures during the first part of the year for the Park Perspective, the Park & Recreation brochure and various mailings. Expenditures have been reviewed and staff will continue to monitor throughout the remainder of the year. The Recreation Center budget is at 96.4% through November. A variance is normal following the pool season due to seasonal expenditures for temporary staffing and supplies and is consistent with prior years. Rec Center revenues are at 99% of budget through November as well. Park Maintenance is running about 2% higher than budget also due to seasonal expenditures that are typical after the summer and fall months. Some expenditures are offset by the donation noted in the revenue section above. City Council Meeting of December 18, 2017 (Item No. 9b) Page 3 Title: November 2017 Monthly Financial Report Utility Funds Revenues: The user charges utility revenue in each of the funds is lower than 92% due to the timing of the billing cycles. Utility revenues lag one month behind for commercial accounts and up to a full quarter behind for some residential accounts depending on the billing cycle. Water revenue is also low in comparison to prior year because the annual irrigation billing was billed on Dec 1st in 2017 versus late November in 2016. Other revenue is exceeding budget in the Water Fund due to additional antenna lease revenue and delinquent utility administrative fees. Expenses: Personal services is exceeding budget in the Sewer Fund, but running under budget in the Storm Water Fund. This is because staff time is recorded to the area being worked, which doesn’t always reflect the current budget. Staff will review and monitor this throughout the rest of the year. Total operating expenses in the Sewer Fund typically appear high throughout the year because the Met Council waste water service charge of $355,300 is paid one month in advance. Capital outlay will vary during the year based on timing of projects and when expenditures are incurred. The large capital outlay expense in the Storm Water Fund is the Carpenter Park project. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Actual $2,742 $5,447 $8,263 $10,741 $13,326 $16,872 $19,748 $22,898 $25,529 $28,062 $30,690 Budget $2,984 $5,969 $8,953 $11,937 $14,921 $17,906 $20,890 $23,874 $26,858 $29,843 $32,827 $35,811 $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $ THOUSANDS Monthly Expenditures -General Fund Summary of Revenues & Expenditures - General Fund As of November 30, 2017201720172015 2015 2016 2016 2017 2017 Balance YTD Budget BudgetAudited BudgetAudited Budget Nov YTD Remaining to Actual %General Fund Revenues: General Property Taxes22,364,509$ 22,653,095$ 23,597,282$ 24,193,360$ 24,748,436$ 12,989,503$ 11,758,933$ 52.49% Licenses and Permits3,248,158 4,312,700 3,496,177 4,320,078 3,745,736 3,787,596 (41,860) 101.12% Fines & Forfeits320,200 263,951 341,200 299,808 254,200 254,186 14 99.99% Intergovernmental1,292,277 1,669,395 1,419,017 1,656,072 1,631,669 1,720,866 (89,197) 105.47% Charges for Services1,907,292 2,116,313 1,956,593 2,063,241 2,027,637 1,867,147 160,490 92.08% Miscellaneous Revenue1,196,018 1,357,373 977,546 1,131,632 1,274,415 1,164,558 109,857 91.38% Transfers In1,851,759 1,867,398 1,872,581 1,881,274 1,899,927 1,732,433 167,494 91.18% Investment Earnings 140,000 68,908 140,000 114,957 140,000 140,000 0.00% Other Income17,900 61,025 27,450 20,440 30,450 46,521 (16,071) 152.78% Use of Fund Balance286,325 - 254,891 - 58,541 - 58,541 0.00%Total General Fund Revenues32,624,438$ 34,370,158$ 34,082,737$ 35,680,861$ 35,811,011$ 23,562,810$ 12,248,201$ 65.80%General Fund Expenditures: General Government: Administration 979,183$ 1,012,841$ 1,037,235$ 1,118,873$ 1,049,123$ 883,702$ 165,421$ 84.23% Finance 912,685 902,901 933,624 869,759 957,275 756,859 200,416 79.06% Assessing 602,299 601,687 641,038 607,443 707,139 579,736 127,403 81.98% Human Resources 805,929 857,950 748,718 801,958 754,699 642,125 112,574 85.08% Community Development 1,245,613 1,253,687 1,385,036 1,281,000 1,366,055 1,207,843 158,212 88.42% Facilities Maintenance 1,094,836 1,072,749 1,115,877 1,099,973 1,132,774 966,474 166,300 85.32% Information Resources 1,468,552 1,374,074 1,564,128 1,492,734 1,570,712 1,221,795 348,917 77.79% Communications & Marketing 635,150 571,815 608,228 657,758 646,841 614,497 32,344 95.00% Community Outreach 24,677 22,380 25,587 22,718 26,553 21,508 5,045 81.00% Engineering 492,838 381,148 549,251 436,228 376,601 238,229 138,372 63.26%Total General Government8,261,762$ 8,051,233$ 8,608,722$ 8,388,443$ 8,587,772$ 7,132,768$ 1,455,004$ 83.06% Public Safety: Police8,511,557$ 8,248,745$ 8,698,661$ 8,754,092$ 9,217,988$ 8,285,571$ 932,417$ 89.88% Fire Protection3,722,396 3,759,386 4,030,153 3,939,435 4,407,656 3,852,199 555,457 87.40% Inspectional Services2,139,325 2,002,445 2,216,075 2,082,694 2,419,073 2,026,935 392,138 83.79%Total Public Safety14,373,278$ 14,010,577$ 14,944,889$ 14,776,220$ 16,044,717$ 14,164,705$ 1,880,012$ 88.28% Operations & Recreation: Public Works Administration 232,437$ 213,383$ 241,304$ 240,497$ 266,249$ 218,400$ 47,849$ 82.03% Public Works Operations 2,763,735 2,388,560 2,907,781 2,699,375 3,019,017 2,428,797 590,220 80.45% Organized Recreation 1,304,470 1,360,454 1,431,260 1,396,737 1,472,996 1,343,539 129,457 91.21% Recreation Center 1,591,115 1,575,042 1,602,935 1,687,724 1,744,651 1,682,173 62,478 96.42% Park Maintenance 1,550,033 1,513,700 1,634,249 1,627,700 1,721,732 1,612,896 108,836 93.68% Westwood Nature Center 564,055 560,744 576,173 555,887 602,400 513,868 88,532 85.30% Natural Resources 472,049 377,617 479,408 362,094 550,235 395,478 154,757 71.87% Vehicle Maintenance 1,333,520 1,118,048 1,358,946 1,130,622 1,384,038 1,045,206 338,832 75.52%Total Operations & Recreation9,811,414$ 9,107,547$ 10,232,056$ 9,700,637$ 10,761,318$ 9,240,357$ 1,520,961$ 85.87% Non-Departmental: General -$ 123,720$ 30,351$ 63,648$ 31,909$ 29,205$ 2,704$ 91.53% Transfers Out- 2,194,245 - 1,873,000 - - - 0.00% Contingency177,984 14,438 266,719 104,224 385,295 122,687 262,608 31.84%Total Non-Departmental177,984$ 2,332,403$ 297,070$ 2,040,871$ 417,204$ 151,892$ 265,312$ 36.41%Total General Fund Expenditures32,624,438$ 33,501,760$ 34,082,737$ 34,906,172$ 35,811,011$ 30,689,722$ 5,121,289$ 85.70%City Council Meeting of December 18, 2017 (Item No. 9b) Title: November 2017 Monthly Financial ReportPage 4 Budget to Actual - Enterprise FundsAs of November 30, 2017Current BudgetNov Year To DateBudget Variance% of BudgetCurrent BudgetNov Year To DateBudget Variance% of BudgetCurrent BudgetNov Year To DateBudget Variance% of BudgetCurrent BudgetNov Year To DateBudget Variance% of BudgetOperating revenues: User charges 6,420,438$ 4,443,278$ 1,977,160$ 69.21% 6,915,804$ 5,802,264$ 1,113,540$ 83.90% 3,319,001$ 2,485,224$ 833,777$ 74.88% 2,853,520$ 2,321,340$ 532,180$ 81.35% Other 375,000 529,654 (154,654) 141.24% 30,000 7,862 22,138 26.21% 148,000 109,067 38,933 73.69% - - - Total operating revenues6,795,438 4,972,932 1,822,506 73.18% 6,945,804 5,810,126 1,135,678 83.65% 3,467,001 2,594,291 872,710 74.83% 2,853,520 2,321,340 532,180 81.35%Operating expenses: Personal services1,322,998 1,191,404 131,594 90.05% 613,321 768,199 (154,878) 125.25% 590,172 481,237 108,935 81.54% 705,221 500,999 204,222 71.04% Supplies & non-capital544,800 253,397 291,403 46.51% 65,050 24,476 40,574 37.63% 153,350 169,601 (16,251) 110.60% 30,800 4,617 26,183 14.99% Services & other charges1,688,398 1,626,367 62,031 96.33%4,764,546 4,833,838 (69,292) 101.45% 2,692,499 1,925,310 767,189 71.51% 597,828 190,746 407,082 31.91% Depreciation * Total operating expenses3,556,196 3,071,168 485,028 86.36% 5,442,917 5,626,513 (183,596) 103.37% 3,436,021 2,576,148 859,873 74.97% 1,333,849 696,362 637,487 52.21%Operating income (loss)3,239,242 1,901,764 1,337,478 58.71% 1,502,887 183,613 1,319,274 12.22% 30,980 18,143 12,837 58.56% 1,519,671 1,624,978 (105,307) 106.93%Nonoperating revenues (expenses): Interest income 3,408 - 3,408 1,953 - 1,953 0.00% 30,849 - 30,849 0.00% 2,875 - 2,875 0.00% Other misc income- - - - - -2,500 - 2,500 0.00%- - - Debt issuance costs- (59,272) 59,272 - (13,122) 13,122 - (3,850) 3,850 Interest expense/bank charges(182,037) (187,250) 5,213 102.86% (16,016) (18,572) 2,556 115.96% (11,000) (15,191) 4,191 138.10% (30,604) (34,357) 3,753 112.26% Total nonoperating rev (exp)(178,629) (246,522) 67,893 138.01% (14,063) (31,694) 17,631 225.37% 22,349 (15,191) 37,540 -67.97% (27,729) (38,207) 10,478 137.79%Income (loss) before transfers3,060,613 1,655,242 1,405,371 54.08% 1,488,824 151,919 1,336,905 10.20% 53,329 2,952 50,377 5.54% 1,491,942 1,586,771 (94,829) 106.36%Transfers inTransfers out(584,451) (535,747) (48,704) 91.67% (799,648) (733,011) (66,637) 91.67% (227,229) (208,293) (18,936) 91.67% (313,067) (286,978) (26,089) 91.67%NET INCOME (LOSS)2,476,162 1,119,495 1,356,667 45.21% 689,176 (581,092) 1,270,268 -84.32% (173,900) (205,341) 31,441 118.08% 1,178,875 1,299,793 (120,918) 110.26%Items reclassified to bal sht at year end: Capital Outlay(3,163,298) (2,072) (3,161,226) 0.07% (785,983) (2,072) (783,911) 0.26%- - - (2,191,667) (1,551,975) (639,692) 70.81%Revenues over/(under) expenditures(687,136) 1,117,423 (1,804,559) (96,807) (583,164) 486,357 (173,900) (205,341) 31,441 (1,012,792) (252,182) (760,610) *Depreciation is recorded at end of year (non-cash item).Water SewerSolid WasteStorm WaterCity Council Meeting of December 18, 2017 (Item No. 9b) Title: November 2017 Monthly Financial ReportPage 5