HomeMy WebLinkAbout2017/08/14 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
AUGUST 14, 2017
5:30 p.m. STUDY SESSION – Municipal Service Center (MSC)
Discussion Items
1. 5:30 p.m. Future Study Session Agenda Planning
2. 5:35 p.m. 2018 Budget Update
3. 7:05 p.m. St. Louis Park Policing Model / Critical Incident Planning (Session 1 of 4)
4. 8:05 p.m. Fastpitch Softball Facility Update
9:05 p.m. Communications/Updates (Verbal)
9:10 p.m. Adjourn
Written Reports
5. Submission of Job Creation Fund Application
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call
the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting: Study Session
Meeting Date: August 14, 2017
Written Report: 1
EXECUTIVE SUMMARY
TITLE: Future Study Session Agenda Planning – August 28, 2017
RECOMMENDED ACTION: The City Council and the City Manager to set the agenda for the
the regular Study Session on August 28.
POLICY CONSIDERATION: Does the Council agree with the agenda as proposed?
SUMMARY: This report summarizes the proposed agenda for the regular Study Session on
August 28, 2017. Also attached to this report is the Study Session Prioritizaton & Tentative
Discussion Timeline.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Tentative Agenda – August 28, 2017
Study Session Prioritization & Projected Discussion Timeline
Prepared by: Debbie Fischer, Administrative Services Office Assistant
Approved by: Tom Harmening, City Manager
Study Session Meeting of August 14, 2017 (Item No. 1) Page 2
Title: Future Study Session Agenda Planning - August 28, 2017
AUGUST 28, 2017
6:30 p.m. – Study Session – Community Room
Tentative Discussion Items
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. Vision 3.0 Draft Report – Community Development (90 minutes)
Our Vision 3.0 Consultant Rebecca Ryan will present the Vision 3.0 findings and
recommendations to the Council for discussion.
3. Solid Waste Ordinance Update (Chapters 8 & 22) – Operations & Recreation (45 minutes)
Staff will provide information related to the updates being made to City Code Chapter 8 and
22.Chapter 8 (Business & Licenses) is updating and harmonizing relevant definitions with
Chapter 22, and adding requirements for licensed solid waste collectors to label collection
containers for recycling and organics recycling used at multi-family and commercial locations.
Chapter 22 (Solid Waste) will be a total rewrite to update definitions, bring our curbside
program policies in line with current practices, clarify and improve recycling expectations for
multi-family buildings, and add recycling requirements for new commercial buildings.
4.Platia Place Preliminary Plat & Preliminary PUD – Community Development (30 minutes)
Discuss proposed redevelopment plan and preliminary tax increment financing request for a
proposed redevelopment at 9808 and 9920 Wayzata Blvd (former Santorini site). The proposal
includes a 112-room hotel and 149-unit apartment building.
5.Walker Lake Branding & Walker Building Update – Community Development (30 minutes)
Update on Historic Walker Lake Business District branding initiative and pending Walker
Building acquisition and renovation plans.
Communications/Meeting Check-In – Administrative Services (5 minutes)
Time for communications between staff and Council will be set aside on every study session
agenda for the purposes of information sharing.
Written Reports
6.Elmwood TIF District Special Legislation
End of Meeting: 9:55 p.m.
Study Session Meeting of August 14, 2017 (Item No. 1) Page 3
Title: Future Study Session Agenda Planning - August 28, 2017
Study Session Prioritization & Projected Discussion Timeline
Date Priority Discussion Topic Comments
August 14 5 SLP Policing Model/Critical Incident
Planning
Session 1 of 4
(Sessions 2 thru 4 tentatively
scheduled for Sep 25, Oct 9, Nov 13)
August 28 4 Preserving the Walker Building Combined w/ Walker Lake
Branding Discussion
September 11 4 Race Equity Communication to HRC on
Outreach & Next Steps
September 11 4 Race Equity/Inclusion Courageous
Conversations
September 25 4 Affordable Housing Preservation
Policies/Ordinance
October 4 Flavored Tobacco Ordinance
4th Qtr 2017 4 Climate Action Plan
Draft being updated by consultant.
Time needed for review by E&S
Commission and staff before ready
for council
August 14 3 Field Improvements/Girls Fastpitch Softball
September 3 Historical Society Space Report
September 11 3 Utilization of DBE Vendors Part of Race Equity items
September 18 3 Election Process – RCV SSS at SLP High School
October 9 3 Property Tax Relief for Seniors Part of 2018 Budget item
October 9 3 Policy for Funding Non-Profits Part of 2018 Budget item
4th Qtr 2017 3 Living Streets Policy After Vision 3.0 work is completed
4th Qtr 2017 3 The Nest Date will be set when the group is
ready. They requested a delay.
1st Qtr 2018 3 Develop a Youth Advisory Commission
October 9 2 Sidewalk Snow Removal Part of 2018 Budget item
October 9 2 Active Space Matching Grants w/ Multi-
Family Communities Part of 2018 Budget item
2 Bird Friendly Glass
2 Dark Skies Ordinance (Light Pollution)
2 Community Center Project
September 11 ** TH 169 Mobility Study **Request from Councilmember
Brausen
Priority Key
5 = High priority/discuss ASAP
4 = Discuss sooner than later
3 = Discuss when time allows
2 = Low priority/no rush
1 = No need to discuss
Meeting: Study Session
Meeting Date: August 14, 2017
Discussion Item: 2
EXECUTIVE SUMMARY
TITLE: 2018 Budget Update
RECOMMENDED ACTION: No formal action required. This report is to assist with the Study
Session discussion regarding the 2018 Budget and to receive direction for further conversation at
the September 5th Special Study Session. All of this is being done in preparation for setting the
2018 Preliminary Property Tax Levy on September 18, 2017.
POLICY CONSIDERATION:
•Is the proposed levy range at this time (5.35% - 5.5%) within target levels for Council
based on service levels to be provided?
•Does the Council want to certify the maximum HRA levy amount for the 2018 levy?
•Is the Council in support of the proposed utility rate adjustment plans?
•Is there other information that Council would like to review in more detail prior to setting
the preliminary levy?
•Are there any other service delivery changes Council would like to have considered?
SUMMARY: Included is information pertaining to the 2018 Budget and 2018 Preliminary
General Property Tax and HRA levies. The City M anager and staff are currently analyzing
submitted budgets for 2018. Also included in the report are some items of significance that are
being considered. In addition, staff would like direction on any other major changes, programs,
or policies that should be evaluated during the preparation of the 2018 Budget. Finally, there is a
brief discussion on utility rates.
FINANCIAL OR BUDGET CONSIDERATION: Information regarding the budget, tax levies,
and utility rates are provided in this report.
VISION CONSIDERATION: All Vision areas are taken into consideration and are an important
part of the budgeting process.
SUPPORTING DOCUMENTS: Discussion
Follow-up Questions from June 26th Budget Study Session
Prepared by: Tim Simon, Chief Financial Officer
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of August 14, 2017 (Item No. 2) Page 2
Title: 2018 Budget Update
DISCUSSION
BACKGROUND: On June 26, 2017, staff met with the City Council to discuss the 2018 Budget
Process. Council agreed that staff should follow recommendations from the “2018 Budget
Production Guidelines” when preparing the 2018 Budget. Assumptions for the 2018 Budget
included a pattern similar to past years; a levy increase, modest increase in other fees and charges
where appropriate to fit with business costs, maintain high quality and responsive service delivery,
hold expenditures flat where possible with adjustments for some modest growth based on essential
business needs, funding for a wage and benefit contribution increase, utility rate adjustments, and
continued long range financial planning. In addition, Council discussed business needs and
operations as it related to preparing the 2018 budget. Staff has provided follow up information as
an attachment to this report.
Discussion Topics – Monday, August 14th:
The purpose of the Study Session discussion is to make sure service delivery and business needs
are congruent with Council expectations in preparing the 2018 Budget. For 2018, staff used the
budget guiding principles, as well as Vision, and the key organizational cultural behaviors of
Collaboration, Quality and Responsiveness for preparing budget recommendations. The Study
Session discussion is intended to be at the higher level to allow Council, if possible, to provide
levy direction to staff as well as identify other initiatives they would like staff to add or explore.
Based upon this discussion, staff can then prepare more information to bring back to the City
Council as needed at a later date.
Below is the outline of the budget presentation and discussion for this Study Session:
1.Discussion on overall budget, department requests, and council requested items for staff to
explore.
2. 2018 Preliminary Property Tax Levy range discussion.
3. 2018 Preliminary HRA Levy discussion.
4.Council questions, comments, expectations, and data requests for upcoming meetings,
including the budget calendar.
Budget Webpage and E-mail: As Council is aware, in an effort to provide a more transparent
budget process, staff has created a webpage on the City’s website and an e-mail address for any
questions that arise. The link is: https://www.stlouispark.org/government/departments-
divisions/finance/city-budget and the e-mail address is: budget@stlouispark.org. A Facebook live
budget presentation is also planned for the fall.
The 2018 Preliminary Budget Items of Significance:
Legislative directives:
•There are no levy limits in place for 2018.
•Local Government Aid for 2018 has been certified; St. Louis Park will receive $566,591
which is $21,121 more than the $545,470 certified for 2017. These dollars go into the
Capital Replacement Fund.
Staffing Costs wages: Funds for staffing are the largest expenditure of the City’s operating
budget. In building the 2018 budget recommendations, a wage adjustment of 3% is being used as
an assumption. As a reminder, Local 49 Maintenance contract is settled for 2018 with a 3% wage
adjustment, the other contracts will expire on December 31, 2017.
Study Session Meeting of August 14, 2017 (Item No. 2) Page 3
Title: 2018 Budget Update
PERA Coordinated Plan: Employee contribution of 6.50% of salary and employer contribution
of 7.50% of salary in 2017 will remain the same at this point in 2018.
PERA Police and Fire: Employee contribution of 10.8% and employer contribution of 16.2% in
2017 will remain the same at this point in 2018.
Benefits: For 2018, we are fortunate to have a rate cap with HealthPartners for an increase not to
exceed 9% in health insurance premiums. We expect a modest increase in dental insurance
premiums as well. Staff continues to work with the City’s benefits consultant and internal benefits
committee on cost containment on claims. The wellness benefit for 2017 was set at $40 per
employee per month and is recommended to remain the same in 2018. Using this data, a general
employer benefit contribution increase has been estimated.
Operational Costs: Staff is being asked to look at how operational costs have been changing with
the ever changing market conditions, as well as planning ahead for operational needs with focus
areas relating to the environment, trails and sidewalks, transportation, ongoing development,
continued strength in public safety, fire prevention, neighborhoods and housing. Energy costs will
continue to be monitored closely given the potential for volatility in this sector of the economy.
Summary of Significant 2018 Budget Personnel Requests:
The most significant requests received from departments in the 2018 budget relate to staffing. All
requests are in the process of being reviewed by the City Manager with each applicable Department
Director. In order to determine the final recommendations staff will continue to review business
needs and funding and also look at alternatives for service delivery with some requests and moving
some requests to future year(s) for consideration. Below is the summary of staffing requests and
funding recommendations. Note – staff is providing all of the staffing requests made by
Directors to the City Manager. After Directors discussions with the City Manager, all
requests were not included in the 2018 preliminary recommendation at this time.
What staffing additions or changes were in the initial requests for 2018?
•Administrative Services - Election Judges and Elections intern - $55,000 (increase) –
Cyclical for Presidential election and municipal primary elections. Intern to help with
elections. General Fund is the funding source. Comment: included in preliminary 2018
budget.
•Administrative Services – Racial Equity Coordinator - $88,550 – FT benefit earning – With
the Council’s priority of advancing racial equity, this position will move towards helping
meet those goals. General Fund is the funding source (reallocated council program levy
dollars to the General Fund). Funding for this is in the 2017 budget and the position is
currently in the recruitment process. Comment: funding continued in preliminary 2018
budget.
•Administrative Services – Management Assistant – $88,550 – FT benefit earning – Position
was in place starting in 2005 and was cut year end 2009 due to budget issues associated
with the recession and needed budget reductions. Position requested due to increase in
administrative workload, activities and volume. If approved, this position would replace
part-time intern position of $15,372 (decrease). Assists City Manager in research, program
review, special projects, data, records, council and commission activities and supporting
other departments as needed. General Fund is the funding source. Comment: included in
preliminary 2018 budget.
Study Session Meeting of August 14, 2017 (Item No. 2) Page 4
Title: 2018 Budget Update
•Fire Department - Overtime - $33,727 – Increase suggested based on upcoming Super
Bowl related demands. General Fund is the funding source. Comment: This expenditure
is under further review; included in preliminary 2018 budget.
•Fire Department – Part-Time temporary employees - $56,000 – 2 intern positions. General
Fund is the funding source. Comment: department currently has one intern, the additional
2 interns are not included in the 2018 budget projection.
•Police – Sergeant - $13,636 - FT benefit earning – The request for an entry-level promotion
of an additional Sergeant is in response to the increased calls for service and the number of
additional demands of our Sergeants to provide the highest quality service to our
community. General Fund is the funding source. Comment: included in preliminary 2018
budget.
•Police – Patrol Officer - $104,110- FT benefit earning – With the promotion of the Sergeant
Position and need to fill the Patrol Officer position. To provide support and assistance to
staff working on programs and initiatives that provide a high level of service to the
community. General Fund is the funding source. Comment: included in preliminary 2018
budget.
•Police-Dispatcher - $79,000 – FT benefit earning –Overall increase in call loads, phone
calls and ancillary functions of the dispatchers. General Fund is the funding source.
Comment: more review needed; not included in the 2018 budget projection.
•Police – Overtime - $35,243 – Increased to match trend of actual amounts incurred.
General Fund is the funding source. Comment: OT under review; included in preliminary
2018 budget.
•Information Resources - $36,000 – PT temporary employees – 2 intern positions. Graphic
Design Intern to help ensure materials produced by the city are high quality. The IT/GIS
intern position will help with various tasks including help desk support, GIS map creation
and database quality items. Comment: one intern included in preliminary 2018 budget.
•Operations and Recreation – Facility and Recreation Supervisor – $96,000- FT benefit
earning – Position will help essential needs of programming and marketing for all the
recreation areas and facilities. Major focus will be working with customers,
communications and marketing on special event planning and functions in all recreation
areas and facilities due to increased interest and activities. General Fund is the funding
source with revenue offset of $30,000. Staff expects with continued success of facility,
special events and program use that revenues may increase in the future. Comment:
included in preliminary 2018 budget.
•Operations and Recreation – Aquatic Park – Temporary salaries – $30,000 – Minimum
wage increases and market adjustment and to align with prior years actuals. General Fund
is the funding source. Comment: included in preliminary 2018 budget.
•Operations and Recreation- Natural Resources – Temporary salaries - $7,000 – Position
will help with general labor and maintenance on public areas, assist with natural resources,
weeds and trees as needed throughout the city. General Fund is the funding source.
Comment: under review, included in preliminary 2018 budget.
•Administrative Services – Enterprise funds – Senior Utility Billing Customer Service
position - $7,540 – To assist with delivering high quality customer service and
communications and utility billing functions. Funding is allocation of 25% to each
enterprise fund. Comment: included in preliminary 2018 enterprise fund budgets.
Study Session Meeting of August 14, 2017 (Item No. 2) Page 5
Title: 2018 Budget Update
Summary of Significant 2018 Budget Non-personnel Requests That Are Included:
•Administrative Services – Increased expenditures for training ($10,000) and consulting
services ($25,000) related to advancing racial equity and support of proposed position.
Funding continued from 2016 and 2017 and now included in Administration budget along
with position.
•Engineering – Increase of $20,000 for right of way permit revenues to reflect prior actuals.
•Fire – Increase of approximately $8,000 for ongoing pulse point maintenance.
•Police – Increase of $25,000 for training which is offset by a grant from the state.
•Information Resources – The cumulative increase in expenditures is approximately
$42,000 for computer services (e.g., LOGIS, County, Laserfiche, and external audit).
Increase of $6,000 of advertising for Facebook and other forms of communications in
communications/marketing budget.
•Inspections – Proposed increase in licenses and permit revenue from $3.26m to $3.42m or
approximately $156,000 based on historical and projected projects in 2018. Facility
Maintenance utility costs are estimated to decrease $28,000 related to heating gas in our
buildings.
•Operations and Recreation – Revenues are projected to increase slightly overall in
Organized Recreation and Recreation Center budgets. In addition our Highway User Tax
revenue is expected to increase by $80,835 for public works operations (state funding for
municipal road maintenance). On the expenditure side, proposed increase for Park
Maintenance related to additional day for Sentence to Serve (STS) crew of $18,500 for
additional maintenance. We currently contract for 5 days of STS Service and either they
would add a day or just add a crew to the 5 days. In addition, contractual services of
$20,000 for maintenance of the landscape at City Hall/PD, Fire stations, MSC and SLP
entrance sign areas; including weeding and mulch/plant replacement.
A decrease of approximately $162,000 in the Vehicle Maintenance budget due to lower
fuel costs and continued use of state contract.
•Contingency –A General Fund contingency line item is included in the preliminary budget
for the Police and Fire contract changes if agreed upon in upcoming negotiations to adjust
to 85thpercentile with above average performance.
•One-time items – Staff is preparing a list of one-time expenditures in 2018 budget that can
be moved back to 2017 if budget is projected to have sufficient funds to move them to
2017. We will review this later in the year. Last year we moved up a few police
expenditure items.
•Cable TV Fund – Staff recommends continuing with the plan to reduce the transfer from
the Cable TV Fund to the General Fund by $25,000 per year. Reducing the annual transfer
by $25,000 each year through 2019 and by $34,506 in 2020 will improve sustainability in
the fund until the franchise fee agreement expires in 2021. At that point, if no new
agreement is in place, the fund could operate through 2022 and into early 2023 before
running out of resources as currently budgeted.
Study Session Meeting of August 14, 2017 (Item No. 2) Page 6
Title: 2018 Budget Update
Council information requests from June 26 study session: At the Study Session on June 26th,
2017, Council discussed business needs and operations as it related to preparing the 2018 budget.
As part of the discussion, there were requests for information and follow-up on a number of areas.
This information is included in the attached document Follow up questions from June 26th study
session. Please note, unless otherwise noted in that attachment, those items are not included in the
2018 projection. More information can be provided if needed.
Franchise Fees: In the past, Council has directed staff to consider franchise fee adjustments every
odd numbered year. For the 2018 Budget, there will be no adjustment as that will be part of the
2019 budget processes.
Fees, Charges and Other Revenues: Staff will continue to review current fee data based on cost
analyses and other communities before making recommendations for the 2018 Fee Schedules for
the Council to consider later this year.
LRFMP (Long Range Financial Management Plan): This document will be presented at future
meetings with Council to assist in setting property tax levies, debt management, fees, utility rates
and budgets.
CIP (Capital Improvement Plan): Staff has completed the first round work on the CIP (2018-
2027). This information has been programmed into the LRFMP and Finance is analyzing the
results in an effort to create long-term sustainability in funds and also looking at where changes in
funding or expenditures/expenses need to occur for the City Council and City Manager to consider.
The Council will see a draft of the plan on September 5th and again in the fall.
Trends in Valuations and Possible Property Tax Implications:
For the 2017 assessment, St. Louis Park’s taxable market value increased by 6.6% with all of the
dominant property types increasing in value. Composition of the change is summarized as +5.8%
for single-family homes, +7.0 for condos, +4.8 for townhomes, +9.5% for apartments, and the
commercial-industrial sectors at +6.9%. As can be surmised by the above figures, there will be a
slight shift of the property tax burden to commercial, condos, and apartment properties for the
Payable 2018 tax period. This shift will be mitigated somewhat when considering all taxing
jurisdictions that make up the typical property tax bill (in the aggregate, other County jurisdictions
increased at higher rates for single-family homes but at lower rates for apartments and commercial
properties).
2017 City Final Levy and 2018 City Preliminary Levy Range
A synopsis of prior year levy information and the 2018 Proposed Preliminary Levy Range is shown
below:
1. The 2017 Preliminary levy was $30,464,756, which was 6.50% more than 2016.
2. The 2017 Final levy was $30,264,073 which was 5.8% more than 2016.
3.The preliminary 2018 budget requests came in at approximately 8.6%. After review by
City Manager and working closely with Department Directors, the 2018 budget
recommendation have been modified from original requests. At this point in time, the
budgets which have been submitted and debt service needs would require a 2018
Preliminary Property Tax Levy range increase of approximately 5.35% - 5.50% more than
the 2017 Final Levy (preliminary levy once approved in September can be reduced but
cannot be increased). The levy will be discussed in further detail at the September 5th
budget work session.
Study Session Meeting of August 14, 2017 (Item No. 2) Page 7
Title: 2018 Budget Update
2017 2018 $ Change % Change
Final Levy Proposed 2017 to 2018 2017 to 2018
TAX CAPACITY BASED TAX LEVY
General Fund 24,748,436$ 25,767,220$ 1,018,784$ 4.12%
Park Improvement Fund 810,000 810,000 - 0.00%
Capital Replacement Fund 1,767,700 1,767,700 - 0.00%
Debt Service-current 2,139,937 3,164,782 1,024,845 47.89%
Debt Service-future 300,000 - (300,000) -100.00%
Employee Benefit Fund 200,000 200,000 - 0.00%
Housing Rehabilitation Fund 100,000 100,000 - 0.00%
Council Programs (1)198,000 75,000 (123,000) -62.12%
TAX CAPACITY BASED TAX LEVIES 30,264,073$ 31,884,702$ 1,620,629$ 5.35% *=levy will be adjusted as we continue the budget review.
1= Council programs line item was anticipated to be used for Council programs/initiatives like the climate action plan
for 2018. For 2018, funds for Advancing Race/Equity have been moved to the General Fund as an ongoing expense.
HRA Levy
Based on current and future infrastructure needs, the HRA Levy is recommended to be set at the
maximum allowed of 0.0185% of estimated market value for the 2018 Budget, which is consistent
with previous years. This levy is committed to pay back a loan from the Development Fund that
helped cash flow the City’s obligation for Highway 7 and Louisiana and is expected to be paid off
by 2020-2021. By law these funds could also be used for other housing and redevelopment
purposes but considering the significant infrastructure needs within the City, the proceeds have
not been used for housing. Staff has calculated the maximum HRA Levy for 2018 to be $1,172,786
based on valuation data from Hennepin County. This is an increase of $86,325 or 7.95% from
2017. Staff is recommending the 2018 Preliminary HRA Levy be set at the maximum.
Utility Funds: All utility funds will be presented during the budget process as in previous years
with a review of rates in accordance with the City’s Long Range Financial Management Plan
(LRFMP). As in previous years, all utility rates are analyzed, adjusted as needed to meet
operational and capital needs, while also working to meet appropriate cash position guidelines.
Over the next several months staff from various departments will gather to review the utility funds,
to review rate structures in conjunction with short term and longer term program needs.
•Water: For 2018, the City will be in the eighth year of the ten year plan for increasing the
fixed rate charges to reduce volatility in the fund due to seasonal usage fluctuations. Usage
rates will also be increased to meet more aggressive demands for infrastructure
replacement within the City’s aging system. Significant expenses for this fund are capital,
staffing, and the Reilly Superfund site and debt service. As directed by Council, staff will
further study water conservation, irrigation and rates in 2017 to prepare for future
recommendations.
•Sewer: Rates are also expected to increase due to the City’s more aggressive infrastructure
replacement plan. Sewer costs are mainly to support the Metropolitan Council
Environmental Services charge (MCES), staffing and capital costs.
•Solid Waste: Rates for this fund are expected to continue to support more of a pay as you
throw type rate structure. Rates may also vary depending on any enhanced or new
initiatives the Council would like to pursue. As a reminder, our hauler contracts will expire
in 2018. The major expenses for this fund are the contract charges, supplies and staffing.
•Storm Water: With the interest the Council and community have in surface water, staff will
continue to develop, modify, connect and communicate programs to both the City Council
Study Session Meeting of August 14, 2017 (Item No. 2) Page 8
Title: 2018 Budget Update
and the community. Based on Council direction to place more emphasis on storm water
management, along with increasing regulations, rates will need to continue to be adjusted
over the next few years. These increases will help meet the increased capital needs.
Significant expenses for this fund currently are capital and staffing.
NEXT STEPS: As the 2018 budget process continues, the following preliminary schedule
snapshot has been developed for Council:
September 5 (Tues) High level 2018 Budget, CIP, fees, utility rates discussion, and adopt HRA
levy. This meeting will be focused on proposed preliminary levy discussion
with direction provided to staff to prepare information for the September
18th meeting adopting preliminary levies.
September 18 Council establish 2018 preliminary property tax levy.
(Levies can be reduced, but not increased for final property tax levies.)
October 9 Review and discussion of 2018 budget, CIP, utility rates and LRFMP.
Directors or their designees in attendance as needed.
October 16 Public Hearing - 1st Reading of Fees, and adoption of 2018 Utility Rates
November 6 (If necessary) Final budget or CIP discussion prior to Truth in Taxation
Public Hearing and budget presentation. 2nd Reading of Fee on Consent.
November 18 (Tentative date) – Live Facebook chat on 2018 budget and CIP.
December 4 Truth in Taxation Public Hearing and budget presentation
December 11 (If necessary) Continuation of Public Hearing and any budget discussion.
December 18 Council adopts 2017 Revised Budget, 2018 Budgets, final tax levies (City
and HRA), and 2018 - 2027 CIP.
Study Session Meeting of August 14, 2017 (Item No. 2) Page 9
Title: 2018 Budget Update
Follow-up Questions from June 26th Study Session
At the Study Session on June 26th, 2017, Council discussed business needs and operations as it
related to preparing the 2018 budget. As part of the discussion, there were requests for
information and follow-up on a number of areas. Listed below are the questions from the study
session and department responses. More information can be provided if needed.
ADMINISTRATIVE SERVICES
Advancing Race Equity Courageous Conversations
QUESTION: What would be an estimated cost for a community initiative?
ANSWER: In 2017 a group of staff participated with Bloomington and Maplewood in a 2 day
courageous conversation workshop. 25 people from St. Louis Park attended. This workshop was
presented by Pacific Education Group.
Details:
•2 day workshop (attendance at both days was required)
•Cost $10,000 for the 2-day workshop not including facility fee or food.
•Maximum participants for the 2 day session: 80.
Cost to run this program would be dependent on the number of sessions and participants. Each
2 day workshop with 80 participants is $10,000. Expenses or facility and food/beverages would
need to be added.
Property Tax Refunds and Deferral Programs for Seniors
QUESTION: Can we create a program for senior citizen property tax assistance.
ANSWER: Staff felt a starting point was to provide some background on the State’s current
programs offered to provide relief in this area.
Regular Property Tax Refund Program
-Renters may qualify for a refund up to $2,060 if their household income is less than
$58,880.
-Homestead owners may qualify for a refund up to $2,060 if household income is less
than $108,660
-Further information can be found at:
-http://www.revenue.state.mn.us/Forms_and_Instructions/m1pr_inst_16.pdf ... And …
-http://www.revenue.state.mn.us/Forms_and_Instructions/m1pr_16_onscreen.pdf
Special Property Tax Refund Program
-Homestead owners may qualify for a refund IF their net property taxes increased by
more than $100 and by more than 12% from one year to the next. There is no income
limit on this program.
-Further information can be found at:
-http://www.revenue.state.mn.us/individuals/prop_tax_refund/Pages/Special_Property
_Tax_Refund.aspx (this program uses the same application form as the Regular
Program)
Study Session Meeting of August 14, 2017 (Item No. 2) Page 10
Title: 2018 Budget Update
Senior Citizen Property Tax Deferral Program
This program allows seniors to defer payment of their property taxes. If eligible, the
applicant will need to pay up to 3% of their household income toward property taxes
each year. The state pays the remaining property taxes due – as a loan – and will place
a lien on the property for the taxes and interest accrued. The total unpaid balance of
debts secured by mortgages and other liens against the property may not exceed 75% of
the property’s market value. General eligibility requirements:
- One spouse must be at least 62 and the other at least 65.
- Total household income may not exceed $60,000
- The property must have been owned and occupied as homestead for the last 15 years.
- There must be no state or federal tax liens or judgment liens on the property.
Further information can be found at:
http://www.revenue.state.mn.us/individuals/prop_tax_refund/Pages/Senior_Citizens_P
roperty_Tax_Deferral_Program.aspx
Below is an example of the break out of property taxes for a single-family home assessed at the
city’s median market value.
2016 Assessed market value at $240,100 … Homestead Status … Payable 2017 Tax Period
(Rates)
Taxing Authority Taxes Of Total
Hennepin County $989.74 30.5%
Hennepin Co. Regional Rail Authority $43.21 1.3%
City of St. Louis Park $1,037.18 32.0%
School District: Voted Approved Levies $663.35 20.5%
School District: Other Local Levies $283.91 8.8%
Metropolitan Special Taxing Districts $63.33 2.0%
Other Special Taxing Districts $160.08 4.9%
Total Property Taxes $3,240.80 100.0%
Baseline Property Tax Levy Increase Required
QUESTION: If there were no changes to the budget other than the basics, what would the percent
change in a basic property tax levy be?
ANSWER: With the basic assumptions used on standard compensation and benefit changes, debt
service, revenue and expenditure assumptions, an estimated necessary levy increase would be
approximately 4.03%. Currently, the proposed preliminary levy developed by staff is estimated
around 5.35%.
Study Session Meeting of August 14, 2017 (Item No. 2) Page 11
Title: 2018 Budget Update
COMMUNITY DEVELOPMENT
Non Profit Funding
QUESTION: What is the current level of funding contributions for Non-profits in the city?
ANSWER: The chart below show actuals with proposed budgets for 2018.
2014 Actual 2015 Actual 2016 Actual 2017 Budget 2018 Budget
Cornerstone 32,636$ 35,000$ 35,000$ 35,000$ 37,500$
MoveFwd -$ 5,000$ 5,000$ 6,000$ 6,000$
Cornerhouse 7,085$ 7,085$ 7,227$ 7,372$
Nothern Star Juvenile Diversion 9,500$ 9,500$ -$ 9,500$ 9,500$
Arts and Culture 16,000$ 16,000$ 16,000$ 20,000$ 20,000$
Friends of the Arts 20,000$ 20,000$ 20,000$ 40,000$ 40,000$
Reach for Resources 20,000$ 22,003$ 22,562$ 19,100$ 16,000$
STEP 40,000$ 40,000$ 45,000$ 45,900$ 46,820$
STEP Emergency Housing Fund -$ -$ 15,000$ -$ -$
Senior Community Services (1)-$ -$ -$ -$ 10,000$
Prism-Dial a Ride 20,000$ -$ -$ -$ -$ (1) = New funding request for 2018
Multi-Family (MF) Rental Properties
QUESTION: What might a Multi-Family grant program look like regarding playground/rec
equipment?
ANSWER: A possible MF grant program for playground/rec equipment, could be designed
using the following program outline:
• MF rental properties with more than 4 units would be eligible;
• 100% grant to properties where more than 50% of the units are affordable to
households at 60% AMI or below;
• 50% matching grant to all other properties;
• Properties receiving 100% grant must enter into agreement to maintain affordable rents
for 3 years or they will be required to repay 50% of the grant;
• Maximum grant amount $20,000; minimum $1000;
• Grant funds can be used for equipment and installation;
• All requests would have to be evaluated and approved by CD and Parks & Ops;
• Initial budget of $30,000 from Housing Rehab Fund for pilot year;
• Evaluate demand/interest and adjust budget accordingly for subsequent years.
Study Session Meeting of August 14, 2017 (Item No. 2) Page 12
Title: 2018 Budget Update
OPERATIONS AND RECREATION
Community Center feasibility study
QUESTION: Discuss putting this project in the 10-year capital improvement plan (CIP)
ANSWER: Council discussion and direction is needed with guidance on overall priority. This is not
in any funding projections at this time. Staff is currently working on the 2018-2027 CIP and would
like some direction on the year and priority of the project.
Sidewalk Snowplowing
QUESTION: What would it cost to plow all city sidewalks using seasonal staff, contracting, use of
overtime and what is our current cost for sidewalk plowing?
ANSWER: Information is updated from what was provided to council in 2016. Estimates are the
same, miles of sidewalk has increased to include new construction.
• What is the cost using part-time/seasonal staff?
- Five additional sidewalk routes would be required to clear the “residential” sidewalk
segments.
- We anticipate each route would require approximately 500 labor hours for a total
of 2500 labor hours.
- An average seasonal employee rate is estimated at $25/hour, but may need to be
higher to attract competent operators willing to remain on standby. At $25/hour,
the estimated annual labor cost would be $62,500.
- Similarly, five new sidewalk machines would need to be purchased at an estimated
up front cost of $750,000 ($150k each), or an eight-year annualized cost of
$93,750/year.
- Therefore, estimated labor and equipment costs to clear the additional mileage via
seasonal/part-time staff would be $62,500 + $93,750 or $156,250 per year.
- It is important to note that if staff is worked over 30 hours on a regular basis, cost
for healthcare would need to be added to the wage rate. Additionally, the Local
49er Union Contract has language that limits us in use of equipment by
seasonal/part-time staff and restrictions on time worked within a calendar
year. Discussions would need to occur with the union.
• What is the cost for service (contractor) to do work? Approximately $1.2M cost to cover
the resident-maintained portion of the system only. The estimate was received directly
from a contractor already working within the Special Service Districts two years ago. Staff
reached out to three snow removal contractors already performing work for the city: One
responded with the above estimate and two others declined submitting an estimate
stating they were not interested in the work. The large upfront investment likely drove the
contractor’s costs and the immediate availability of the contractor to perform the work
with the unpredictability of the snow events. Staff would need to do a request for proposal
if an option like this is chosen. This cost will increase in direct relation to the additional
segments built via the Connect the Park construction effort.
• What is the cost for the city to plow all sidewalks assuming this would be done on
overtime? Given the fact that when a snow event happens all maintenance staff are
Study Session Meeting of August 14, 2017 (Item No. 2) Page 13
Title: 2018 Budget Update
involved and typically work 10-12 hour shifts (including overtime), the current staff would
not be able to add the additional hours if the snow must be removed within 2 days.
An option would be to add 5 public service workers @ $80k = $400k plus the additional 5
sidewalk machines @ $150k each. The staffing estimate is based on the 62.7 miles
maintained by residents and the average length of our routes are 12 miles.
• What is the current cost for what we do now for sidewalk snow removal? For our current
routes, the cost is approximately $90-$120K/year (staff and equipment) depending on the
year and the frequency/amount of responses requiring work on overtime. Costs for snow
removal are only recorded as the time spent actually operating the snow removal
equipment and do not include any administrative or overhead costs.
• How much would we save if we discontinued clearing any sidewalks? The cost estimate
to do the current sidewalk removal is $90k-120k/year depending on the season. If we
discontinued plowing current sidewalks, the recommendation would be to maintain the
current level of staffing to cover other related maintenance activities. Therefore the
savings would be in overtime related to sidewalk activities of $2k-$10k (estimate
depending on snowfall amounts for the season). The equipment savings would come
from the elimination of three out of the four sidewalk machines (approximately
$60K/year in annualized savings). Staff would still anticipate keeping one machine in the
fleet inventory.
Here are some basic facts about our sidewalk system:
• Current miles plowed by city staff: 52.4 miles
• Number of current routes: 4
• Average route length: 50.2/4 = 12.5 miles
• Current miles cleared by residents: 62.7 miles
Other items to consider:
• What is the problem or opportunity to be addressed?
• Ability to attract/retain competent and reliable part-time staff who would be expected to
work with an unpredictable schedule.
• Physical width and condition of certain sidewalks in the community will make snow
removal difficult.
• The city’s approach for removal on a mass basis will not provide for a bare pavement
result.
• Concerns about meeting expectations given the above and other considerations.
Study Session Meeting of August 14, 2017 (Item No. 2) Page 14
Title: 2018 Budget Update
Other Concept: This concept was developed by staff in Community Development.
Pilot Snow Removal Program for Senior Community Services (SCS)
Who would this serve: Seniors (60+) in targeted neighborhoods identified by the city. To start
a program, it would be a limited “pilot” area of the city. Also need to determine if there is
additional criteria other than “seniors age 60+” and how this would work administratively.
What would program include: Sidewalk on boulevard only, would not include driveway or
sidewalks up to the house. No shoveling on private property.
Price: A flat fee is charged per person, per snowfall for two inches of snow or more. Fee of $35-
$45/snowfall to be determined.
Who pays: City, resident or combination? SCS experience has shown better buy in from the
person you are helping if they pay at least something, even if it is minimal. Additional discussion
would be needed to determine funding source and who pays what share.
Geographic area: SCS would prefer a smaller geographic area such as a neighborhood or adjacent
neighborhoods to ensure more households are served. The more spread out the properties are,
the fewer they can serve. SCS would also recommend starting with up to 50 households for this
pilot program in the targeted areas.
Marketing and hiring: SCS has some difficulty hiring people to do snow removal. SCS would be
hiring a special group of “contractors” for this pilot program. Ideally they would try to hire people
right out of the neighborhood, or at least in St. Louis Park. They have found that the motivation
for people to work as contractors is more than just the money, it is helping out and when you are
helping neighbors, they get an even better commitment.
To identify neighborhoods, SCS recommended looking at properties with snow removal citations
(our records show citations are minimal to none for sidewalks), demographic data on
neighborhoods with high senior populations, and strong neighborhood commitment to help
recruit both clients and “contractors”.
Meeting: Study Session
Meeting Date: August 14, 2017
Discussion Item: 3
EXECUTIVE SUMMARY
TITLE: St. Louis Park Policing Model / Critical Incident Planning (Session 1 of 4)
RECOMMENDED ACTION: Four sessions are being scheduled with the City Council to cover
each of the following topics: the police department’s service delivery model, policy and
procedures, critical incidents, and council response to a critical incident. Session 1 will cover the
community oriented policing model, procedural justice, police officers hiring standards, and
officer training standards.
POLICY CONSIDERATION: None at this time.
SUMMARY: The St. Louis Park Police Department has built community trust through
Community Oriented Policing. Despite this strong support from the community, trust in the police
can be fragile. To help prepare the council for questions about our police department in the event
of a critical incident, City Manager Harmening, Police Chief Mike Harcey and staff will conduct
a series of informational meetings with council. The proposed four informational meetings will
cover the police department’s service delivery model, policy and procedures, critical incidents and
council response to a critical incident. Session 1 scheduled for Monday night will cover our
community oriented policing model, procedural justice, police officer hiring standards, and officer
training standards.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: None
Prepared by: Michael Harcey, Police Chief
Approved by: Tom Harmening, City Manager
Meeting: Study Session
Meeting Date: August 14, 2017
Discussion Item: 4
EXECUTIVE SUMMARY
TITLE: Fastpitch Softball Facility Update
RECOMMENDED ACTION: Staff desires to update Council regarding discussions with the
School District on implementing Option 2A at the Middle School, and receive direction as
appropriate.
POLICY CONSIDERATION: Which fastpitch softball field option should city staff pursue?
SUMMARY: The findings and recommendations of the Fastpitch Softball Task Force were
presented to the Parks and Recreation Advisory Commission (PRAC) on May 3, 2017. On June
12 representatives of the PRAC were in attendance at the Council’s study session to present their
recommendation that the first option that should be explored was Option 2A – Middle School Site
(see attached; this option has 2 fenced and 1 unfenced softball field). The consensus of the Council
was for staff to pursue that option with school district staff. Since that time staff has met with and
has been in conversations with school district staff. As a part of these discussions city staff
prepared a plan for the school district that identified ways in which the three softball fields could
be added to the site and still accommodate the field space needs of the district for football, soccer,
lacrosse, etc.
Based on a recent discussion between the city manager and school superintendent, the school
district is able to commit to a field configuration with one fenced and two unfenced fields on the
site at this time. The school district wants to be cautious on committing to anything more than that
until there is a more clear understanding about the impacts of the proposed improvements to the
middle school building and grounds, including further study on traffic circulation needs and
improvements that should be made to address current issues.
It should be noted that at the time PRAC reviewed the options developed by the Task Force, PRAC
suggested that Aquila Park Option 1B (see attached) would be the most cost effective way to get
an additional fast pitch field and continue to provide a tournament option for the association. As
a backup, Staff has been working with our consultant to explore the cost and impacts of this
possibility as well. This option involves taking one adult softball field at Aquila and converting it
into a designated fast pitch field. More information is provided later in this report.
FINANCIAL OR BUDGET CONSIDERATION: Council authorized staff to spend $20,000
from the Park Improvement Fund (PIF) for consultant services. As a part of making a final decision
on the field improvements, staff will provide a recommendation on the funding approach to use
based on the option selected.
SUPPORTING DOCUMENTS: Discussion
Master Plan Documents
Reviewed by: Cynthia S. Walsh, Operations and Recreation Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of August 14, 2017 (Item No. 4) Page 2
Title: Fastpitch Softball Facility Update
DISCUSSION
Aquila Park Option 1B
If the middle school site does not work out, PRAC suggested that Aquila Park Option 1B would
be the most cost effective way to get an additional fast pitch field and continue to provide a
tournament option for the association. On June 26, 2017 city staff met with WSB on-site to review
the layout and issues with the existing fields as it pertains to altering field #1 to be a dedicated girls
fast pitch field in its current orientation. An original estimate for the modifications at a master plan
level indicated the potential construction cost of $428,000. This would shorten the field distance
fencing and redo lighting and irrigation. Based upon review of existing site conditions and the
desire of the fastpitch association to improve drainage at the site, further recommendations related
to the construction of this field will increase the estimate. Recommendations include the following:
the infield be raised and the field re-graded to allow for proper drainage of the field and improve
accessibility of the fields per ADA requirements. Installing drain tile may also be effective to
improve drainage. Currently the infield is much lower than the surrounding site and is taking on-
site water flowing in to the field. The outfield has a few low spots that hold water. It is
recommended that modifications be made to the existing storm water system to improve drainage
on the field and avoid a trip hazard in the outfield where an existing catch basin is located. Further
modifications to the green space along the existing outfield areas may also be recommended if this
improves the drainage of the adjacent ball fields. A revised cost estimate is currently being
developed to determine the potential cost increase to this option based upon the recommendations
above. Should this be an option that Council would like staff to pursue, we would work with the
landscape architect, Candace Amberg from WSB, to do further soils analysis. Further soil studies
and likely soil borings would need to be done as well as further drainage analysis in order to
provide a more accurate cost estimate. Staff has not authorized the consultant to do this work since
we were directed to pursue the middle school option.
Some of the advantages of this option include less disruption as compared to the other option for
this complex (Option 1A) as well as likely being less costly. For example, while there may be
some times of disruption, Field 4, which is the field currently used for fastpitch, would hopefully
be available during most of the construction. Parking and concession amenities are also close by.
From a timing perspective, it might also be possible to begin work on Option 1B starting in
November, 2017 with the demolition of fencing on Field #1. Regrading, drainage improvements,
new irrigation, lights, new fencing, dug out improvements on field #1 and #4 could be done
beginning in May to meet the seeding window in August. It’s expected the field would then be
available for play the end June 2019, providing the turf gets established.
Based on a recent conversation with a representative of the fastpitch association, instead of Option
1B they would prefer a half pin-wheel option where fields 1 and 4 would be flipped so that the two
backstops would be next to each other at what is now the approximate center of the Aquila ball
field complex (would be the same as building the easterly half of Option 1A)
Since this was not one of the original options considered, the landscape architect has not completed
extensive review of this approach. However, when staff asked the consultant about the possibility
of this option, she stated that given the current drainage flow for the entire site, this likely would
create issues necessitating all four fields to be regraded in order to allow for proper drainage.
WSB Project:Fastpitch Field Feasibility Study
Project Location:City of St. Louis Park
City Project No.:
WSB Project No.:2296‐120
Date: 6/6/2017
Item No.Description Unit Est. Base
Quantity
Estimated Unit
Price
Estimated Total
Base Cost
1A - AQUILA
Site Work & Development of (2) Fast Pitch Fields
MOBILIZATION (5%)LUMP SUM 1 $39,431.25 $39,431.25
200' FIELD W/PERMANENT FENCE EACH 2 $168,000.00 $336,000.00
REMOVALS LUMP SUM 1 $50,000.00 $50,000.00
SITE EARTHWORK & IMPORT LUMP SUM 1 $200,000.00 $200,000.00
SITE RESTORATION ‐ SEED ACRE 3.75 $3,500.00 $13,125.00
DRAINAGE IMPROVEMENTS (BUDGET)LUMP SUM 1 $75,000.00 $75,000.00
BITUMINOUS TRAILS LIN FT 1,300 $30.00 $39,000.00
CONCRETE PADS IN CENTER (HEAVY DUTY)SQ FT 5,000 $10.00 $50,000.00
EROSION CONTROL FENCE LIN FT 3,000 $3.50 $10,500.00
EROSION CONTROL MEASURES/ENTRANCE LUMP SUM 1 $5,000.00 $5,000.00
LANDSCAPING BUDGET LUMP SUM 1 $10,000.00 $10,000.00
$828,056.25
$82,805.63
$165,611.25
$1,076,473.13
Lighting for (4) Fields
LED LIGHTING FOR 4 FIELDS (25% less for other type)LUMP SUM 1 $550,000.00 $550,000.00
Development of (2) Adult Fields
275' FIELD W/PERMANENT FENCE EACH 2 $220,000.00 $440,000.00
$440,000.00
$66,000.00
$88,000.00
$594,000.00
$2,220,473.13
ADDITIONAL: Relocation of (1) Adult Field Off-Site
RELOCATION: 275' FIELD /W PERMANENT FENCE EACH 1 $220,000.00 $220,000.00
RELOCATION: REMOVALS LUMP SUM 1 $2,000.00 $2,000.00
RELOCATION: LIGHTING LUMP SUM 1 $235,000.00 $235,000.00
RELOCATION: SITE EARTHWORK LUMP SUM 1 $50,000.00 $50,000.00
RELOCATION: EC FENCE LIN FT 1,000 $3.50 $3,500.00
RELOCATION: EC MEASURES/ENTRANCE LUMP SUM 1 $5,000.00 $5,000.00
$515,500.00
$77,325.00
$103,100.00
$695,925.00
MASTER PLAN ESTIMATES
Estimates shown are at a master plan level only and do not account for actual site conditions or unknown factors that may affect actual construction costs.
Estimates shown only account for the work within field construction limits. Not included in estimates are additional costs for utility work and connections
beyond the field construction area, and additional field amenities such as concessions, restrooms, etc.
SUBTOTAL:
CONTINGENCY & MOB (15%):
DESIGN & ENG. (20%):
SUBTOTAL:
CONTINGENCY (10%):
DESIGN & ENG. (20%):
TOTAL:
SUBTOTAL:
CONTINGENCY & MOB (15%):
DESIGN & ENG. (20%):
TOTAL:
ADDITIONAL TOTAL:
AQUILA 1A OVERALL TOTAL:
Study Session Meeting of August 14, 2017 (Item No. 4)
Title: Fastpitch Softball Facility Update Page 3
Item No.Description Unit Est. Base
Quantity
Estimated Unit
Price
Estimated Total
Base Cost
1B - AQUILA
Development of (1) Fast Pitch Field
MOBILIZATION (5%)LUMP SUM 1 $10,193.75 $10,193.75
200' FIELD W/PERMANENT FENCE EACH 1 $168,000.00 $168,000.00
REMOVALS LUMP SUM 1 $10,000.00 $10,000.00
SITE RESTORATION ‐ SEED ACRE 0.25 $3,500.00 $875.00
DRAINAGE IMPROVEMENTS (BUDGET)LUMP SUM 1 $25,000.00 $25,000.00
$214,068.75
$21,406.88
$42,813.75
$278,289.38
Lighting for (1) Field
LED LIGHTING FOR 1 FIELD (25% less for other type)LUMP SUM 1 $150,000.00 $150,000.00
$428,289.38
ADDITIONAL: Relocation of (1) Adult Field Off-Site
SEE AQUILA 1A FOR ITEMIZED COSTS LUMP SUM 1 $695,925.00 $695,925.00
$695,925.00
Item No.Description Unit Est. Base
Quantity
Estimated Unit
Price
Estimated Total
Base Cost
2A - MIDDLE SCHOOL
Development of (3) Fast Pitch Fields
MOBILIZATION (5%)LUMP SUM 1 $26,456.25 $26,456.25
200' FIELD W/PERMANENT FENCE EACH 2 $168,000.00 $336,000.00
200' FIELD W/TEMPORARY FENCE EACH 1 $86,000.00 $86,000.00
REMOVALS LUMP SUM 1 $4,000.00 $4,000.00
SITE EARTHWORK LUMP SUM 1 $75,000.00 $75,000.00
SITE RESTORATION ‐ SEED ACRE 1.25 $3,500.00 $4,375.00
BITUMINOUS TRAILS LIN FT 225 $30.00 $6,750.00
CONCRETE PADS (HEAVY DUTY)SQ FT 1,000 $10.00 $10,000.00
EROSION CONTROL FENCE LIN FT 2,000 $3.50 $7,000.00
EROSION CONTROL MEASURES/ENTRANCE LUMP SUM 1 $5,000.00 $5,000.00
$560,581.25
$56,058.13
$112,116.25
$728,755.63M.S. 2A OVERALL TOTAL:
SUBTOTAL:
CONTINGENCY (10%):
DESIGN & ENG. (20%):
SUBTOTAL:
CONTINGENCY (10%):
DESIGN & ENG. (20%):
TOTAL:
AQUILA 1B OVERALL TOTAL:
ADDITIONAL TOTAL:
Study Session Meeting of August 14, 2017 (Item No. 4)
Title: Fastpitch Softball Facility Update Page 4
Item No.Description Unit Est. Base
Quantity
Estimated Unit
Price
Estimated Total
Base Cost
2B - MIDDLE SCHOOL
Development of (4) Fast Pitch Fields
MOBILIZATION (5%)LUMP SUM 1 $45,016.25 $45,016.25
200' FIELD W/PERMANENT FENCE EACH 3 $168,000.00 $504,000.00
200' FIELD W/TEMPORARY FENCE EACH 1 $86,000.00 $86,000.00
REMOVALS LUMP SUM 1 $4,000.00 $4,000.00
SITE EARTHWORK & IMPORT LUMP SUM 1 $150,000.00 $150,000.00
SITE RESTORATION ‐ SEED ACRE 1.75 $3,500.00 $6,125.00
PONDING / RAIN GARDEN LUMP SUM 1 $35,000.00 $35,000.00
DRAINAGE IMPROVEMENTS (BUDGET)LUMP SUM 1 $75,000.00 $75,000.00
CONCRETE PADS (HEAVY DUTY)SQ FT 2,000 $10.00 $20,000.00
EROSION CONTROL FENCE LIN FT 3,200 $3.50 $11,200.00
EROSION CONTROL MEASURES/ENTRANCE LUMP SUM 1 $5,000.00 $5,000.00
LANDSCAPING BUDGET LUMP SUM 1 $4,000.00 $4,000.00
LAND ACQUISITION LUMP SUM 1 $500,000.00 $500,000.00
POTENTIAL CONTINGENCY FOR WETLAND MITIGATION LUMP SUM 1 $60,000.00 $60,000.00
$1,505,341.25
$150,534.13
$301,068.25
$1,956,943.63
Item No.Description Unit Est. Base
Quantity
Estimated Unit
Price
Estimated Total
Base Cost
3 - DAKOTA FIELD
Development of (3) Fast Pitch Fields
MOBILIZATION (5%)LUMP SUM 1 $47,087.50 $47,087.50
200' FIELD W/PERMANENT FENCE EACH 3 $168,000.00 $504,000.00
REMOVALS LUMP SUM 1 $4,000.00 $4,000.00
SITE EARTHWORK & IMPORT LUMP SUM 1 $300,000.00 $300,000.00
SITE RESTORATION ‐ SEED ACRE 2.00 $3,500.00 $7,000.00
DRAINAGE IMPROVEMENTS (BUDGET)LUMP SUM 1 $75,000.00 $75,000.00
BITUMINOUS TRAILS LIN FT 600 $30.00 $18,000.00
CONCRETE PADS (HEAVY DUTY)SQ FT 1,500 $10.00 $15,000.00
EROSION CONTROL FENCE LIN FT 2,500 $3.50 $8,750.00
EROSION CONTROL MEASURES/ENTRANCE LUMP SUM 1 $5,000.00 $5,000.00
LANDSCAPING BUDGET LUMP SUM 1 $5,000.00 $5,000.00
POTENTIAL CONTAMINATED SOIL MEASURES LUMP SUM 1 $167,000.00 $167,000.00
$1,155,837.50
$115,583.75
$231,167.50
$1,502,588.75
ADDITIONAL: Relocation of (2) Adult Fields Off-Site
RELOCATION: 275' FIELD W/PERMANENT FENCE (not lighted)EACH 2 $220,000.00 $440,000.00
RELOCATION: REMOVALS LUMP SUM 2 $2,000.00 $4,000.00
RELOCATION: SITE EARTHWORK LUMP SUM 2 $50,000.00 $100,000.00
RELOCATION: EC FENCE LIN FT 2,000 $3.50 $7,000.00
RELOCATION: EC MEASURES/ENTRANCE LUMP SUM 2 $5,000.00 $10,000.00
$561,000.00
$84,150.00
$112,200.00
$757,350.00
SUBTOTAL:
CONTINGENCY (10%):
DESIGN & ENG. (20%):
DAKOTA OVERALL TOTAL:
SUBTOTAL:
CONTINGENCY & MOB (15%):
DESIGN & ENG. (20%):
ADDITIONAL TOTAL:
M.S. 2B OVERALL TOTAL:
SUBTOTAL:
CONTINGENCY (10%):
DESIGN & ENG. (20%):
Study Session Meeting of August 14, 2017 (Item No. 4)
Title: Fastpitch Softball Facility Update Page 5
Girls Fastpitch Softball Needs Assessment
Project # 02296-120CITY COUNCIL MTG
June 12, 2017 EXISTING SITES
1 Aquila Field #4
2 Middle School
3 Pennsylvania
POTENTIAL SITES FOR REDEVELOPMENT
4 Aquila Fields
5 Middle School
6 Dakota Park
USER GROUP DATA
1
6
2
3
5
4
SLP Fastpitch Potential and Existing Fast Pitch Fields
Hwy 100Hwy 169I-394
I-394
Hwy 7
2016 Annual Use
Organization Team # Events Duration Total Hours # Events Duration Total Hours
SLP - FP Summer D1 - Orange 14 1.5 21 3 1.5 4.5
SLP - FP Summer D2 - Black 14 1.5 21 5 1.5 7.5
SLP - FP Summer D2 - Gray 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - Orange 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - White 14 1.5 21 6 1.5 9
SLP - FP Summer U10 - Black 19 1.5 28.5 10 1.5 15
SLP - FP Summer U10 - Orange 19 1.5 28.5 10 1.5 15
SLP - FP Summer U12 19 1.5 28.5 8 1.5 12
SLP - FP Summer U14 19 1.5 28.5 10 1.5 15
subtotal 146 219 60 90
SLP - FP Fall U8 8 1.5 12 818
SLP - FP Fall U10 8 1.5 12 818
SLP - FP Fall U12 18 1.5 27 16 1 16
SLP - FP Fall U14 18 1.5 27 16 1 16
SLP - FP Fall U16 18 1.5 27 16 1 16
subtotal 70 105 64 64
Organization Team # Events Duration Total Hours # Events Duration Total Hours
SLP - FP Summer D1 - Orange 14 1.5 21 3 1.5 4.5
SLP - FP Summer D2 - Black 14 1.5 21 5 1.5 7.5
SLP - FP Summer D2 - Gray 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - Orange 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - White 14 1.5 21 6 1.5 9
SLP - FP Summer U10 - Black 19 1.5 28.5 10 1.5 15
SLP - FP Summer U10 - Orange 19 1.5 28.5 10 1.5 15
SLP - FP Summer U12 19 1.5 28.5 8 1.5 12
SLP - FP Summer U14 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
subtotal 184 276 80 120
SLP - FP Fall U8 8 1.5 12 818
SLP - FP Fall U10 8 1.5 12 818
SLP - FP Fall U12 18 1.5 27 16 1 16
SLP - FP Fall U14 18 1.5 27 16 1 16
SLP - FP Fall U16 18 1.5 27 16 1 16
subtotal 70 105 64 64
Organization Team # Events Duration Total Hours # Events Duration Total Hours
SLP - FP Summer D1 - Orange 14 1.5 21 3 1.5 4.5
SLP - FP Summer D2 - Black 14 1.5 21 5 1.5 7.5
SLP - FP Summer D2 - Gray 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - Orange 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - White 14 1.5 21 6 1.5 9
SLP - FP Summer U10 - Black 19 1.5 28.5 10 1.5 15
SLP - FP Summer U10 - Orange 19 1.5 28.5 10 1.5 15
SLP - FP Summer U12 19 1.5 28.5 10 1.5 15
SLP - FP Summer U14 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
subtotal 260 390 122 183
SLP - FP Fall U8 8 1.5 12 818
SLP - FP Fall U10 8 1.5 12 818
SLP - FP Fall U12 18 1.5 27 16 1 16
SLP - FP Fall U14 18 1.5 27 16 1 16
SLP - FP Fall U16 18 1.5 27 16 1 16
SLP - FP Fall Additonal team 18 1.5 27 16 1 16
subtotal 88 132 80 80
Practices Home Games
Home Games
USER GROUP DATA
Practices
Practices Home Games
60% Projected
Growth (2022)
25% Projected
Growth (2018)
Study Session Meeting of August 14, 2017 (Item No. 4)
Title: Fastpitch Softball Facility Update Page 6
Field Availability
1 Field w/out Lights = 76 events Mon-Th / 48-72 events Sat / 48-72 events Sun
Monday - Thursday
5:30/6:00 to sunset; 1.5 hrs per event
1 event per night Mon-Th (5 weeks until May 25) = 4/week; 20 events per season
2 events per night Mon-Th (7 weeks after May 25) = 8/week; 56 events per season
= 76 events available Mon-Th per season (12 weeks)
Saturday
6 events per Saturday 9:00 am-6:00 pm (1.5 hrs/event)
= 48 events available for 8 week season on tournament field (4 weekends removed)
= 72 events available for 12 week season on non-tournament field
Sunday
6 events per Sunday 9:00 am-6:00 pm (1.5 hrs/event)
= 48 events available for 8 week season on tournament field (4 weekends removed)
= 72 events available for 12 week season on non-tournament field
1 Field with Lights = 96 events Mon-Th / 48-72 events Sat / 48-72 events Sun
Monday - Thursday
5:30/6:00 to 9:00/9:30; 1.5 hrs per event
2 events per night Mon-Th (12 weeks) = 8/week
= 96 events available Mon-Th per season (12 weeks)
Saturday
6 events per Saturday 9:00 am-6:00 pm (1.5 hrs/event)
= 48 events available for 8 week season on tournament field (4 weekends removed)
= 72 events available for 12 week season on non-tournament field
Sunday
6 events per Sunday 9:00 am-6:00 pm (1.5 hrs/event)
= 48 events available for 8 week season on tournament field (4 weekends removed)
= 72 events available for 12 week season on non-tournament field
1 Field w/out Lights = 32 events Mon-Th / 30-48 events Sat / 30-48 events Sun
Monday - Thursday
5:30/6:00 to sunset; 1.5 hrs per event
1 event per night Mon-Th = 4/week
= 32 events available Mon-Th per season (8 weeks)
Saturday
6 events per Saturday 9:00 am-6:00 pm (1.5 hrs/event)
= 30 events available for 5 week season on tournament field (3 weekends removed)
= 48 events available for 8 week season on non-tournament field
Sunday
6 events per Sunday 9:00 am-6:00 pm (1.5 hrs/event)
= 30 events available for 5 week season on tournament field (3 weekends removed)
= 48 events available for 8 week season on non-tournament field
1 Field with Lights = 64 events Mon-Th / 30-48 events Sat / 30-48 events Sun
Monday - Thursday
5:30/6:00 to 9:00/9:30; 1.5 hrs per event
2 events per night Mon-Th = 8/week
= 64 events available Mon-Th per season (8 weeks)
Saturday
6 events per Saturday 9:00 am-6:00 pm (1.5 hrs/event)
= 30 events available for 5 week season on tournament field (3 weekends removed)
= 48 events available for 8 week season on non-tournament field
Sunday
6 events per Sunday 9:00 am-6:00 pm (1.5 hrs/event)
= 30 events available for 5 week season on tournament field (3 weekends removed)
= 48 events available for 8 week season on non-tournament field
SLP SUMMER FASTPITCH NEEDS
Current Summer Use per 2016 Schedule
•60 Game Events
•146 Practice Events
= 206 Total Home Events
Projected +25% Growth Needs
•80 Game Events
•184 Practice Events
= 264 Total Home Events
Projected + 60% Growth Needs
•125 Game Events (rounded up)
•260 Practice Events
= 385 Total Home Events
NOTE: Games currently scheduled M-F
SUMMER FIELD AVAILABILITY FALL FIELD AVAILABILITY
SLP FALL FASTPITCH NEEDS
Current Fall Use per 2016 Schedule
•64 Game Events
•70 Practice Events
= 134 Total Home Events
Projected +20% Growth Needs
•80 Game Events
•90 Practice Events
= 170 Total Home Events
NOTE: Games currently scheduled on weekends
Study Session Meeting of August 14, 2017 (Item No. 4)
Title: Fastpitch Softball Facility Update Page 7
FIELDS•Aquila #4 (lighted; permanent fence - evaluation shows removed time for overlap with HS tonon-lighted field hours, though technically full utilization is possible)•Middle School #1 and #2 (not lighted; temporary fence)•Pennsylvania (not lighted; temporary fence)
SUMMER Field Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) Aquila #4 76 0 48 MS Field #1 26 50 72 MS Field #2 26 50 72 Pennsylvania 0 76 72 Total: 128 176 264 = 568 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) Aquila #4 64 0 30 MS Field #1 32 8 40 MS Field #2 32 8 40 Pennsylvania 32 28 20 Total: 160 44 130 = 334 total events
EXISTING FIELD CAPACITY
•Exceeds 2016 Summer Needs by 362 events
•Exceeds 2016 Fall Needs by 200 events
•Exceeds Summer 25% Growth by 304 events
•Exceeds Summer 60% Growth by 183 events
•Exceeds Fall 20% Growth by 164 events
Existing SLP FP Field Usage
32
1
PennsylvaniaMiddle School #1 & #2
Aquila Field #4
0 100 200
EXISTING & FUTURE NEEDS
•3 fields meet minimum needs, but make growth
for future more difficult with lack of time for
shared use, makeup events and field rest time
•4 fields meet existing and future growth needs
with adequate time for shared use, makeup
events and field rest time
Study Session Meeting of August 14, 2017 (Item No. 4)
Title: Fastpitch Softball Facility Update Page 8
Option 1A - Aquila Fields
0 60 120
1
23
4
Aquila
Elementary School
W 31st St.Xylon Ave S.FIELDS•Aquila #1 & 4 (lighted; permanent fence)•Pennsylvania Practice Field (not lighted; temporary fence)G=game event; P=practice event
SUMMER Field Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) Aquila #1 64 32 48 Aquila #4 64 32 48 Pennsylvania 0 76 72 Total: 128 140 168 = 436 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) Aquila #1 64 0 30 Aquila #4 64 0 30 Pennsylvania 32 28 20 Total: 160 28 80 = 268 total events
NOTES•All lighted fields accommodate 2 events/weeknight; all summer non-lighted fields accommodate 1event/weeknight for 5 weeks and 2 events/weeknight for 7 weeks based on sunset times; all fallnon-lighted fields accommodate 1 event/weeknight based on sunset times.•Current summer scheduling practices limiting practices to only one per weeknight for duration ofseason do not fully utilize field availability and could reduce Summer surplus by 80 events.•Shared use of field with High School could potentially reduce Summer surplus by 20 events,depending on scheduling.•Additional field time may be needed at the Middle School (not shown) depending on scheduling.•Additional time available if Saturday events extended beyond 6:00 pm.•Fields fully available on Fridays and Sundays for practices, makeup events or field rest time.
OPPORTUNITIES•Potential for (2) 200’ fields to be permanently fenced•Potential for (2) 275’ fields to be permanently fenced•Existing lighting (modifications needed)•Existing irrigation (modifications needed)•Existing amenities (concessions, restrooms, batting cages, etc.)•Parking currently available•Can accommodate tournament needs
CAPACITY
•Exceeds Summer 25% Growth by 172 events
•Exceeds Summer 60% Growth by 51 events
•Exceeds Fall 20% Growth by 98 events
•
Preliminary Estimate of Probable Costs
(includes contingency & design fees)
(2)SLPFP Fields & all Site Work: $1,076,473
Lighting for (4) Fields: $550,000
(2)Adult Fields: $594,000
Total: $2,220,473
4
Additional Cost Considerations
Relocation of (1) Adult Field lighted: $695,925
or Loss of Revenue: $25,000/year
CONSTRAINTS•Potential conflicts with other groups that mayuse this site•Reconfiguring fields into wheel wouldsignificantly increase costs of development•Displaces 1 Adult League field and Cityrevenue or relocation costs• Approx. 32 teams displaced•Approx. $25,000 in total revenue lost•Currently Used By:•SLP Fastpitch (field #4)• Adult Softball• Adult Kickball• Little League
Study Session Meeting of August 14, 2017 (Item No. 4)
Title: Fastpitch Softball Facility Update Page 9
Option 1B - Aquila Fields
0 60 120
14
Aquila
Elementary School
W 31st St.Xylon Ave S.FIELDS•Aquila #1 & 4 (lighted; permanent fence)•Pennsylvania Practice Field (not lighted; temporary fence)G=game event; P=practice event
SUMMER Field Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) Aquila #1 64 32 48 Aquila #4 64 32 48 Pennsylvania 0 76 72 Total: 128 140 168 = 436 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) Aquila #1 64 0 30 Aquila #4 64 0 30 Pennsylvania 32 28 20 Total: 160 28 80 = 268 total events
NOTES•Field #4: No improvements, left as-is•Field #1: New field for fast pitch•All lighted fields accommodate 2 events/weeknight; all summer non-lighted fields accommodate 1event/weeknight for 5 weeks and 2 events/weeknight for 7 weeks based on sunset times; all fallnon-lighted fields accommodate 1 event/weeknight based on sunset times.•Current summer scheduling practices limiting practices to only one per weeknight for duration ofseason do not fully utilize field availability and would reduce Summer surplus by 80 events.•Shared use of field with High School could potentially reduce Summer surplus by 20 events,depending on scheduling.•Additional field time may be needed at the Middle School (not shown), depending on scheduling.•Additional time available if Saturday events extended beyond 6:00 pm.•Fields fully available on Fridays and Sundays for practices, makeup events or field rest time.
OPPORTUNITIES•Potential for (2) 200’ fields to be permanently fenced with minimal site disruption•Existing lighting (modifications needed)•Existing irrigation (modifications needed)•Existing fencing (modifications needed)•Existing amenities (concessions, restrooms, batting cages, etc.)•Parking currently available
CAPACITY
•Exceeds Summer 25% Growth by 172 events
•Exceeds Summer 60% Growth by 51 events
•Exceeds Fall 20% Growth by 98 events
4
Preliminary Estimate of Probable Costs
(includes contingency & design fees)
(1)SLPFP Field: $278,289
Lighting for (1) Field: $150,000
Total: $428,289
Additional Cost Considerations
Relocation of (1) Adult Field lighted: $695,925
or Loss of Revenue: $25,000/year
CONSTRAINTS•Potential conflicts with other groups that mayuse this site•Displaces 1 Adult League field and Cityrevenue or relocation costs• Approx. 32 teams displaced•Approx. $25,000 in total revenue lost•Currently Used By:•SLP Fastpitch (field #4)• Adult Softball• Adult Kickball• Little League
Study Session Meeting of August 14, 2017 (Item No. 4)
Title: Fastpitch Softball Facility Update Page 10
1
23
FIELDS•Middle School #1 and #2 (not lighted; permanent fence)•Middle School #3 (not lighted; temporary fence)•Pennsylvania Practice Field (not lighted; temporary fence)G=game event; P=practice event
SUMMERField Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) MS Field #1 56 20 72 MS Field #2 56 20 72 MS Field #3 16 60 72 Pennsylvania 0 76 72 Total: 128 176 288 = 592 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) MS Field #1 32 8 40 MS Field #2 32 8 40 MS Field #3 32 48 0Pennsylvania 32 48 0 Total: 128 112 80 = 320 total events
NOTES•All lighted fields accommodate 2 events/weeknight; all summer non-lighted fields accommodate 1event/weeknight for 5 weeks and 2 events/weeknight for 7 weeks based on sunset times; all fall non-lighted fields accommodate 1 event/weeknight based on sunset times. •Current summer scheduling practices limiting practices to only one per weeknight for duration ofseason do not fully utilize field availability and would reduce Summer surplus by 108 events.•Assumes tournaments still held at Aquila.•Additional time available if Saturday events extended beyond 6:00 pm.•Fields fully available on Fridays and Sundays for practices, makeup events or field rest time.
OPPORTUNITIES•Potential for (2) 200’ fields to be permanently fenced•Potential for (1) 200’ field to have temporary fencing•Keeps fastpitch use at one site•Can accommodate majority of tournament needs•Close proximity to Pennsylvania Field•Parking currently available•Existing irrigation (modifications likely needed)•Some room for future amenities (batting cages, warm-up areas, etc.)
CONSTRAINTS•Would require partnership with school district (not owned by City)•Potential conflicts/displacement with other groups that use this site•May impact flexible open space for school•Lighting of the fields may be difficult•Currently Used By:• SLP Fastpitch• Soccer• Lacrosse•School: track, gym, etc.
0 60 120
SLP Middle School Pennsylvania Ave. SOption 2A - Middle School CAPACITY
•Exceeds Summer 25% Growth by 328 events
•Exceeds Summer 60% Growth by 207 events
•Exceeds Fall 20% Growth by 150 events
5
Preliminary Estimate of Probable Costs
(includes contingency & design fees)
$728,755
Study Session Meeting of August 14, 2017 (Item No. 4)
Title: Fastpitch Softball Facility Update Page 11
5
FIELDS•Middle School #1, #2, and #4 (not lighted; permanent fence)•Middle School #3 (not lighted; temporary fence)G=game event; P=practice event
SUMMER Field Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) MS Field #1 56 20 48 MS Field #2 56 20 48 MS Field #3 0 76 48 MS Field #4 16 60 48 Pennsylvania 0 76 72 Total: 128 252 264 = 644 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) MS Field #1 32 0 30 MS Field #2 32 0 30 MS Field #3 32 30 0MS Field #4 32 10 20 Pennsylvania 32 48 0 Total: 160 88 80 = 328 total events
NOTES•All lighted fields accommodate 2 events/weeknight; all summer non-lighted fields accommodate 1event/weeknight for 5 weeks and 2 events/weeknight for 7 weeks based on sunset times; all fallnon-lighted fields accommodate 1 event/weeknight based on sunset times.•Current summer scheduling practices limiting practices to only one per weeknight for duration ofseason do not fully utilize field availability and would reduce Summer surplus by 128 events.•Additional time available if Saturday events extended beyond 6:00 pm.•Fields fully available on Fridays and Sundays for practices, makeup events or field rest time.•Capacity far exceeds SLPFP needs (almost double), shared use of fields available with groupsthat may be able to use the same field size.
OPPORTUNITIES•Potential for (3) 200’ fields to be permanently fenced•Potential for (1) 200’ field to have temporary fencing•Keeps fastpitch use at one site•Can accommodate tournament needs at this site, Aquila not needed•Parking currently available•Existing irrigation (modifications likely needed)•Additional room for future amenities on acquired property (storage, batting cages, etc)
CONSTRAINTS•Would require partnership with school district (not owned by City)•Requires acquisition of property for Field #4 (estimated purchase price of $400,000-$500,000)•Portion of property required for Field #4 listed on National Wetland Inventory. Additionalinvestigation will be needed to determine if this area will require mitigation or is consideredincidental.•Potential conflicts/displacement with other groups that use this site•May impact flexible open space for school•Lighting of the fields may be difficult•Currently Used By:• SLP Fastpitch• Soccer• Lacrosse•School: track, gym, etc.
0 60 120
1
2
3
4
SLP Middle
School
Franklin Ave.Pennsylvania Ave. SOption 2B - Middle School CAPACITY
•Exceeds Summer 25% Growth by 380 events
•Exceeds Summer 60% Growth by 259 events
•Exceeds Fall 20% Growth by 158 events
Preliminary Estimate of Probable Costs
(includes contingency & design fees)
$1,956,943
Study Session Meeting of August 14, 2017 (Item No. 4)
Title: Fastpitch Softball Facility Update Page 12
6
Option 3 - Dakota Fields
FIELDS•Dakota #1-3 (not lighted; permanent fence)G=game event; P=practice event
SUMMER Field Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) Dakota Field #1 42 34 72 Dakota Field #2 42 34 72 Dakota Field #3 42 34 72 Total: 126 102 216 = 444 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) Dakota Field #1 32 18 30 Dakota Field #2 32 18 30 Dakota Field #3 32 28 20 Total: 96 64 80 = 240 total events
NOTES•All lighted fields accommodate 2 events/weeknight; all summer non-lighted fields accommodate 1event/weeknight for 5 weeks and 2 events/weeknight for 7 weeks based on sunset times; all fallnon-lighted fields acommodate 1 event/weeknight based on sunset times.•Current summer scheduling practices limiting practices to only one per weeknight for duration ofseason do not fully utilize field availability and would reduce Summer surplus by 81 events.•Pennsylvania removed from this option.•Additional time available if Saturday events extended beyond 6:00 pm.•Fields fully available on Fridays and Sundays for practices, makeup events or field rest time.•Assumes tournaments still held at Aquila.•Dakota field conversion displaces 2 adult sized fields.
OPPORTUNITIES•Potential for (3) 200’ fields to be permanently fenced•Parking currently available•Existing irrigation (modifications likely needed)•Existing shelter buildings•Existing drinking fountain•Existing batting cages•Keeps Fastpitch use at one site•Can accommodate majority of tournament needs, though kept on Aquila•Room for additional amenities (concessions, storage, batting cages, etc.)
CONSTRAINTS•Would require extensive regrading of the site to alter direction of drainage (high costs)•Potential impact to the swale leading to the storage basin•Need to avoid excavation at this site due to subsoil contamination issues•Lighting of the fields may be difficult•Displaces 2 Adult League fields and City revenue or relocation costs • 32 teams displaced•$20,320 in revenue lost•Currently Used By:• SLP Fastpitch• Adult Softball
0 60 120
1
2
3
Existing Storm
Surge Basin
Peter Hobart
Elementary School
Existing
Baseball Field
Dakota Ave. SCAPACITY
•Exceeds Summer 25% Growth by 180 events
•Exceeds Summer 60% Growth by 59 events
•Exceeds Fall 20% Growth by 70 events
Preliminary Estimate of Probable Costs
(includes contingency & design fees)
$1,502,588
Additional Cost Considerations
Relocation of (2) Adult Fields not lighted:
$757,350 * (*limited space within SLP for both field relocations)
or Loss of Revenue: $20,000/year
Study Session Meeting of August 14, 2017 (Item No. 4)
Title: Fastpitch Softball Facility Update Page 13
Meeting: Study Session
Meeting Date: August 14, 2017
Written Report: 5
EXECUTIVE SUMMARY
TITLE: Submission of Job Creation Fund Application
RECOMMENDED ACTION: No action at this time. The purpose of this report is to update the
EDA regarding a proposed action item for its August 21 agenda. At that time staff will be
requesting that the EDA adopt a resolution of support for the submission of a Job Creation Fund
application to the Department of Employment and Economic Development (DEED) on behalf of
a St. Louis Park-based software and technology business.
POLICY CONSIDERATION: None at this time. Please inform staff of any questions or
concerns you might have.
SUMMARY: An international company recently acquired a St. Louis Park based software
company and plans to expand its operations within The West End area. The expansion is proposed
to include operations and capital expenditures for new tenant improvements to their office space
and result in the addition of 128 new employees by the end of 2018. At the present time, the
company (which has requested at this time that its name remain confidential for competitive
reasons) is prepared to invest $2.5 million to upgrade and improve its offices. Average wages are
estimated to be $130,000/year (base plus bonus) with minimum base annual salaries of no less
than $50,000. The company’s proposed expansion is eligible for the Minnesota Job Creation Fund
(JCF) program administered by DEED. If awarded, funds will be used to help defray the cost of
the office build-out. The JCF was created to encourage job growth and capital investments by
companies choosing to expand their operations in Minnesota.
Companies deemed eligible to participate in the JCF may receive a financial award for creating or
retaining high-paying jobs and for constructing or renovating facilities. The JCF application
requires the local government to provide a resolution in support of the business expansion. A
Resolution of Support for the businesses application is scheduled for EDA consideration on August
21st.
FINANCIAL OR BUDGET CONSIDERATION: None; there is no local matching fund
requirement for the Jobs Creation Fund application. The company is applying for a Job Creation
award of $575,000. If awarded, the funds will be sent directly to the business upon verification of
the expense incurred and the jobs created.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: None
Prepared by: Julie Grove, Economic Development Specialist
Reviewed by: Greg Hunt, Economic Development Coordinator
Karen Barton, Community Development Director
Approved by: Tom Harmening, City Manager/Executive Director