HomeMy WebLinkAbout2017/07/10 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
JULY 10, 2017
STUDY SESSION – Written Reports Only
Written Reports
1. Future Study Session Agenda Planning – July 24, 2017
2. Fastpitch Softball Facility Update
3. PLACE Development Early Start Agreement
4. City Acquisition of MnDOT Right-of-Way Near I-394/Hwy 169 Interchange
Meeting: Study Session
Meeting Date: July 10, 2017
Written Report: 1
EXECUTIVE SUMMARY
TITLE: Future Study Session Agenda Planning – July 24, 2017
RECOMMENDED ACTION: The City Council and the City Manager to set the agenda for the
regular Study Session on July 24.
POLICY CONSIDERATION: Does the Council agree with the agenda as proposed?
SUMMARY: At each study session approximately five minutes are set aside to discuss the next
study session agenda. For this purpose, attached please find the proposed discussion items for the
regular Study Session on July 24.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Tentative Agenda – July 24, 2017
Prepared by: Debbie Fischer, Administrative Services Office Assistant
Approved by: Tom Harmening, City Manager
Study Session Meeting of July 10, 2017 (Item No. 1) Page 2
Title: Future Study Session Agenda Planning – July 24, 2017
JULY 24, 2017
6:30 p.m. –Study Session – Community Room
Tentative Discussion Items
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2.Elmwood Revised Development Agreement & PUD Amendment – Community Development
(30 minutes)
Review and discuss the revised proposal for a five-story, 70 unit, age 55+ senior apartment
building and associated TIF request.
3. Kids in the Park Program – Community Development (20 minutes)
Staff will present information about this shallow rent subsidy program. The program will assist
low income St. Louis Park rental households with children attending school in St. Louis Park
and with household incomes at or below 50% area median income.
Communications/Meeting Check-In – Administrative Services (5 minutes)
Time for communications between staff and Council will be set aside on every study session
agenda for the purposes of information sharing.
Written Reports
4.Vision
5. Process for Audit Services 2017-2021
Meeting: Study Session
Meeting Date: July 10, 2017
Written Report: 2
EXECUTIVE SUMMARY
TITLE: Fastpitch Softball Facility Update
RECOMMENDED ACTION: None at this time. Please inform staff of any questions, comments
or concerns you might have.
POLICY CONSIDERATION: Is Council supportive of the recommendations from the Parks
and Recreation Advisory Commission?
SUMMARY: The findings and recommendations of the Fastpitch Softball Task Force were
presented to the Parks and Recreation Advisory Commission (PRAC) on May 3, 2017. On June
12 representatives of the PRAC were in attendance at the Council’s study session to present their
recommendation that the first option that should be explored was Option 2A – Middle School Site
(see attached). The consensus of the Council was for staff to pursue that option with school district
staff. Since that time staff has met twice with the school district, the most recent being on June 26.
At that meeting staff and the consultants from both organizations met to discuss in greater detail
the possibilities of accommodating three softball fields on the site as well as meet field space needs
of the district. The upcoming referendum does include funding for a small addition for a kitchen
on the north side of the middle school. This does not appear to impact the field layout. Items that
will determine if the ball fields can be constructed on this property include: potential impacts to
the school programs that take place in the location of the proposed ball fields (football, soccer,
lacrosse, turf track, etc.); potential shared use of the adjacent church property fields (the city leases
this space for lacrosse); and potential impacts to the field space from possible future school
expansion efforts.
It should be noted that at the time PRAC reviewed the options developed by the Task Force, PRAC
indicated that if the middle school site did not work, their second recommendation would be Option
1B at Aquila Park. As a backup, Staff is working with our consultant to explore the cost and
impacts of this possibility as well. This option involves taking one adult softball field at Aquila
and converting it into a designated fast pitch field.
FINANCIAL OR BUDGET CONSIDERATION: Council authorized staff to spend $20,000
from the Park Improvement Fund (PIF) for consultant services. This next phase of exploration will
cost additional money. These expenditures would likely come from the PIF. As a part of making
a final decision on the field improvements, staff will provide a recommendation on the funding
approach to use as related to the option which is selected.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
Master Plan Cost Estimates
Needs Assessment with Field Design Options
Reviewed by: Cynthia S. Walsh, Operations and Recreation Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of July 10, 2017 (Item No. 2) Page 2
Title: Fastpitch Softball Facility Update
DISCUSSION
BACKGROUND: The Fastpitch Softball Association primarily utilizes one of the fields at Aquila
Park, Pennsylvania Park, two fields at the Middle School and Bronx Park. In 2015, the Fastpitch
Association approached city staff to discuss the opportunities of gaining more field space in St.
Louis Park. To fully understand the constraints of field space, in November 2015 city staff toured
with Fastpitch Association members all field possibilities. After the tour, it became clear to all
involved that St. Louis Park has limited space for additional fields without impacting other
programming or activities. In order to add new fastpitch softball fields, another park use would
likely be impacted or displaced.
The focus then shifted to the possibility of upgrading existing fields. In May, 2016 city staff, along
with Fastpitch Board Members, held a neighborhood meeting at Pennsylvania Park to discuss
upgrades and improvements of batting cages, dugouts and a drinking fountain with the
neighborhood residents. Those improvements were installed in the summer of 2016. In May 2016,
city staff helped the Fastpitch Association write for and receive a grant from the Minnesota Twins
Fund and Hennepin County Youth Sports Grant to assist with funding items for the Fastpitch
Association including improvements at Pennsylvania Park. The City paid for the majority of the
improvements made to that field.
Last fall the City Council directed that a Task Force be formed to more formally explore options
for creating additional fastpitch fields The Task Force was chaired by Elizabeth Griffin from
PRAC. Other task force members included Tiffany Hoffman (PRAC), Andy Ewald and Tom
Bravo from the School District, city staff, Sara Collins and Charlie Gross from the Fastpitch
Softball Association and Amy Burns from the High School Girls Fastpitch Booster Club. Candace
Amberg from WSB was hired by the City to assess the current number of fields given their usage
as well as lay out options where the City could construct additional fields.
Fastpitch Field Options: The Task Force met five times: November 28, 2016, December 19,
2016, January 11, 2017, March 1, 2017 and April 11, 2017. After looking at all possible areas to
build fastpitch fields in the city, the Task Force identified five options (see attached). The Fields
Assessment Analysis shows diagrams of the layout of each option along with the cost estimate. It
also estimates how many events the fields can accommodate and how it fits with the current
number of fastpitch participants, as well as assuming participant growth of 25% and 60%. The
Task Force then presented recommendations to the Parks and Recreation Advisory Commission
on May 3, 2017. On June 12 these options were reviewed and it was the consensus of the Council
for staff to pursue Option 2A Middle School site with the school district.
St. Louis Park Middle School Option 2A:
A revised layout of the Middle School site is currently being prepared by our consultant to
determine if impacts can be avoided or minimized, which will be shared in the near future with
city staff and the School District for further review and discussion in order to make a determination
if this site is suitable.
If it is determined that three fields can be created at the middle school site, the following would
need to occur: grading the area, reconfiguration of the irrigation system , remove existing backstop
and players benches, skin the infields, reseed all three of the fields and install fencing. At this time
staff would suggest this construction happen at the same time as the school adds on a kitchen to
the north side of the middle school (assuming the referendum passes). There will be some synergies
with construction and this would minimize the disruption of the area. We estimate this would take
Study Session Meeting of July 10, 2017 (Item No. 2) Page 3
Title: Fastpitch Softball Facility Update
about six months start to finish. It would be best to start during the months of May or June so we
can meet the mid-August seeding window. These fields would then be playable the end of May
the following year. Note that staff is not yet aware of when the middle school building
improvements would commence assuming the referendum passes.
Aquila Park Option 1B
If the middle school site does not work out, PRAC suggested that Aquila Park Option 1B would
be the most cost effective way to get an additional fast pitch field and continue to provide a
tournament option for the association. On June 26, 2017 city staff met with WSB on-site to review
the layout and issues with the existing fields as it pertains to altering field #1 to be a dedicated girls
fast pitch field in its current orientation. An original estimate for the modifications at a master plan
level indicated the potential construction cost of $428,000. This would shorten the field distance
fencing and redo lighting and irrigation. Based upon review of existing site conditions and the
desire of the fastpitch association to improve drainage at the site, further recommendations related
to the construction of this field will increase the estimate. Recommendations include the following:
the infield be raised and the field re-graded to allow for proper drainage of the field and improve
accessibility of the fields per ADA requirements. Currently the infield is much lower than the
surrounding site and is taking on-site water flowing in to the field. The field has a few low spots
that hold water. It is recommended that modifications be made to the existing storm water system
to improve drainage on the field and avoid a trip hazard in the outfield where an existing catch
basin is located. Further modifications to the green space along the existing outfield areas may
also be recommended if this improves the drainage of the adjacent ball fields. A revised cost
estimate is currently being developed to determine the potential cost increase to this option based
upon the recommendations above.
Some of the advantages of this option include less disruption as compared to the other option for
this complex as well as being less costly. For example, while there may be some times of
disruption, Field 4, which is the field currently used for fastpitch, would hopefully be available for
use thru construction.
From a timing perspective, it might also be possible to begin work on this option starting in
November, 2017 with the demolition of fencing on Field #1. Regrading, drainage improvements,
new irrigation, lights, new fencing, dug out improvements on field #1 and #4 could be done
beginning in May to meet the seeding window in August. It’s expected the field would then be
available for play in June 2019.
WSB Project:Fastpitch Field Feasibility Study
Project Location:City of St. Louis Park
City Project No.:
WSB Project No.:2296‐120
Date: 6/6/2017
Item No.Description Unit Est. Base
Quantity
Estimated Unit
Price
Estimated Total
Base Cost
1A - AQUILA
Site Work & Development of (2) Fast Pitch Fields
MOBILIZATION (5%)LUMP SUM 1 $39,431.25 $39,431.25
200' FIELD W/PERMANENT FENCE EACH 2 $168,000.00 $336,000.00
REMOVALS LUMP SUM 1 $50,000.00 $50,000.00
SITE EARTHWORK & IMPORT LUMP SUM 1 $200,000.00 $200,000.00
SITE RESTORATION ‐ SEED ACRE 3.75 $3,500.00 $13,125.00
DRAINAGE IMPROVEMENTS (BUDGET)LUMP SUM 1 $75,000.00 $75,000.00
BITUMINOUS TRAILS LIN FT 1,300 $30.00 $39,000.00
CONCRETE PADS IN CENTER (HEAVY DUTY)SQ FT 5,000 $10.00 $50,000.00
EROSION CONTROL FENCE LIN FT 3,000 $3.50 $10,500.00
EROSION CONTROL MEASURES/ENTRANCE LUMP SUM 1 $5,000.00 $5,000.00
LANDSCAPING BUDGET LUMP SUM 1 $10,000.00 $10,000.00
$828,056.25
$82,805.63
$165,611.25
$1,076,473.13
Lighting for (4) Fields
LED LIGHTING FOR 4 FIELDS (25% less for other type)LUMP SUM 1 $550,000.00 $550,000.00
Development of (2) Adult Fields
275' FIELD W/PERMANENT FENCE EACH 2 $220,000.00 $440,000.00
$440,000.00
$66,000.00
$88,000.00
$594,000.00
$2,220,473.13
ADDITIONAL: Relocation of (1) Adult Field Off-Site
RELOCATION: 275' FIELD /W PERMANENT FENCE EACH 1 $220,000.00 $220,000.00
RELOCATION: REMOVALS LUMP SUM 1 $2,000.00 $2,000.00
RELOCATION: LIGHTING LUMP SUM 1 $235,000.00 $235,000.00
RELOCATION: SITE EARTHWORK LUMP SUM 1 $50,000.00 $50,000.00
RELOCATION: EC FENCE LIN FT 1,000 $3.50 $3,500.00
RELOCATION: EC MEASURES/ENTRANCE LUMP SUM 1 $5,000.00 $5,000.00
$515,500.00
$77,325.00
$103,100.00
$695,925.00
MASTER PLAN ESTIMATES
Estimates shown are at a master plan level only and do not account for actual site conditions or unknown factors that may affect actual construction costs.
Estimates shown only account for the work within field construction limits. Not included in estimates are additional costs for utility work and connections
beyond the field construction area, and additional field amenities such as concessions, restrooms, etc.
SUBTOTAL:
CONTINGENCY & MOB (15%):
DESIGN & ENG. (20%):
SUBTOTAL:
CONTINGENCY (10%):
DESIGN & ENG. (20%):
TOTAL:
SUBTOTAL:
CONTINGENCY & MOB (15%):
DESIGN & ENG. (20%):
TOTAL:
ADDITIONAL TOTAL:
AQUILA 1A OVERALL TOTAL:
Study Session Meeting of July 10, 2017 (Item No. 2)
Title: Fastpitch Softball Facility Update Page 4
Item No.Description Unit Est. Base
Quantity
Estimated Unit
Price
Estimated Total
Base Cost
1B - AQUILA
Development of (1) Fast Pitch Field
MOBILIZATION (5%)LUMP SUM 1 $10,193.75 $10,193.75
200' FIELD W/PERMANENT FENCE EACH 1 $168,000.00 $168,000.00
REMOVALS LUMP SUM 1 $10,000.00 $10,000.00
SITE RESTORATION ‐ SEED ACRE 0.25 $3,500.00 $875.00
DRAINAGE IMPROVEMENTS (BUDGET)LUMP SUM 1 $25,000.00 $25,000.00
$214,068.75
$21,406.88
$42,813.75
$278,289.38
Lighting for (1) Field
LED LIGHTING FOR 1 FIELD (25% less for other type)LUMP SUM 1 $150,000.00 $150,000.00
$428,289.38
ADDITIONAL: Relocation of (1) Adult Field Off-Site
SEE AQUILA 1A FOR ITEMIZED COSTS LUMP SUM 1 $695,925.00 $695,925.00
$695,925.00
Item No.Description Unit Est. Base
Quantity
Estimated Unit
Price
Estimated Total
Base Cost
2A - MIDDLE SCHOOL
Development of (3) Fast Pitch Fields
MOBILIZATION (5%)LUMP SUM 1 $26,456.25 $26,456.25
200' FIELD W/PERMANENT FENCE EACH 2 $168,000.00 $336,000.00
200' FIELD W/TEMPORARY FENCE EACH 1 $86,000.00 $86,000.00
REMOVALS LUMP SUM 1 $4,000.00 $4,000.00
SITE EARTHWORK LUMP SUM 1 $75,000.00 $75,000.00
SITE RESTORATION ‐ SEED ACRE 1.25 $3,500.00 $4,375.00
BITUMINOUS TRAILS LIN FT 225 $30.00 $6,750.00
CONCRETE PADS (HEAVY DUTY)SQ FT 1,000 $10.00 $10,000.00
EROSION CONTROL FENCE LIN FT 2,000 $3.50 $7,000.00
EROSION CONTROL MEASURES/ENTRANCE LUMP SUM 1 $5,000.00 $5,000.00
$560,581.25
$56,058.13
$112,116.25
$728,755.63M.S. 2A OVERALL TOTAL:
SUBTOTAL:
CONTINGENCY (10%):
DESIGN & ENG. (20%):
SUBTOTAL:
CONTINGENCY (10%):
DESIGN & ENG. (20%):
TOTAL:
AQUILA 1B OVERALL TOTAL:
ADDITIONAL TOTAL:
Study Session Meeting of July 10, 2017 (Item No. 2)
Title: Fastpitch Softball Facility Update Page 5
Item No.Description Unit Est. Base
Quantity
Estimated Unit
Price
Estimated Total
Base Cost
2B - MIDDLE SCHOOL
Development of (4) Fast Pitch Fields
MOBILIZATION (5%)LUMP SUM 1 $45,016.25 $45,016.25
200' FIELD W/PERMANENT FENCE EACH 3 $168,000.00 $504,000.00
200' FIELD W/TEMPORARY FENCE EACH 1 $86,000.00 $86,000.00
REMOVALS LUMP SUM 1 $4,000.00 $4,000.00
SITE EARTHWORK & IMPORT LUMP SUM 1 $150,000.00 $150,000.00
SITE RESTORATION ‐ SEED ACRE 1.75 $3,500.00 $6,125.00
PONDING / RAIN GARDEN LUMP SUM 1 $35,000.00 $35,000.00
DRAINAGE IMPROVEMENTS (BUDGET)LUMP SUM 1 $75,000.00 $75,000.00
CONCRETE PADS (HEAVY DUTY)SQ FT 2,000 $10.00 $20,000.00
EROSION CONTROL FENCE LIN FT 3,200 $3.50 $11,200.00
EROSION CONTROL MEASURES/ENTRANCE LUMP SUM 1 $5,000.00 $5,000.00
LANDSCAPING BUDGET LUMP SUM 1 $4,000.00 $4,000.00
LAND ACQUISITION LUMP SUM 1 $500,000.00 $500,000.00
POTENTIAL CONTINGENCY FOR WETLAND MITIGATION LUMP SUM 1 $60,000.00 $60,000.00
$1,505,341.25
$150,534.13
$301,068.25
$1,956,943.63
Item No.Description Unit Est. Base
Quantity
Estimated Unit
Price
Estimated Total
Base Cost
3 - DAKOTA FIELD
Development of (3) Fast Pitch Fields
MOBILIZATION (5%)LUMP SUM 1 $47,087.50 $47,087.50
200' FIELD W/PERMANENT FENCE EACH 3 $168,000.00 $504,000.00
REMOVALS LUMP SUM 1 $4,000.00 $4,000.00
SITE EARTHWORK & IMPORT LUMP SUM 1 $300,000.00 $300,000.00
SITE RESTORATION ‐ SEED ACRE 2.00 $3,500.00 $7,000.00
DRAINAGE IMPROVEMENTS (BUDGET)LUMP SUM 1 $75,000.00 $75,000.00
BITUMINOUS TRAILS LIN FT 600 $30.00 $18,000.00
CONCRETE PADS (HEAVY DUTY)SQ FT 1,500 $10.00 $15,000.00
EROSION CONTROL FENCE LIN FT 2,500 $3.50 $8,750.00
EROSION CONTROL MEASURES/ENTRANCE LUMP SUM 1 $5,000.00 $5,000.00
LANDSCAPING BUDGET LUMP SUM 1 $5,000.00 $5,000.00
POTENTIAL CONTAMINATED SOIL MEASURES LUMP SUM 1 $167,000.00 $167,000.00
$1,155,837.50
$115,583.75
$231,167.50
$1,502,588.75
ADDITIONAL: Relocation of (2) Adult Fields Off-Site
RELOCATION: 275' FIELD W/PERMANENT FENCE (not lighted)EACH 2 $220,000.00 $440,000.00
RELOCATION: REMOVALS LUMP SUM 2 $2,000.00 $4,000.00
RELOCATION: SITE EARTHWORK LUMP SUM 2 $50,000.00 $100,000.00
RELOCATION: EC FENCE LIN FT 2,000 $3.50 $7,000.00
RELOCATION: EC MEASURES/ENTRANCE LUMP SUM 2 $5,000.00 $10,000.00
$561,000.00
$84,150.00
$112,200.00
$757,350.00
SUBTOTAL:
CONTINGENCY (10%):
DESIGN & ENG. (20%):
DAKOTA OVERALL TOTAL:
SUBTOTAL:
CONTINGENCY & MOB (15%):
DESIGN & ENG. (20%):
ADDITIONAL TOTAL:
M.S. 2B OVERALL TOTAL:
SUBTOTAL:
CONTINGENCY (10%):
DESIGN & ENG. (20%):
Study Session Meeting of July 10, 2017 (Item No. 2)
Title: Fastpitch Softball Facility Update Page 6
Girls Fastpitch Softball Needs Assessment
Project # 02296-120CITY COUNCIL MTG
June 12, 2017 EXISTING SITES
1 Aquila Field #4
2 Middle School
3 Pennsylvania
POTENTIAL SITES FOR REDEVELOPMENT
4 Aquila Fields
5 Middle School
6 Dakota Park
USER GROUP DATA
1
6
2
3
5
4
SLP Fastpitch Potential and Existing Fast Pitch Fields
Hwy 100Hwy 169I-394
I-394
Hwy 7
2016 Annual Use
Organization Team # Events Duration Total Hours # Events Duration Total Hours
SLP - FP Summer D1 - Orange 14 1.5 21 3 1.5 4.5
SLP - FP Summer D2 - Black 14 1.5 21 5 1.5 7.5
SLP - FP Summer D2 - Gray 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - Orange 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - White 14 1.5 21 6 1.5 9
SLP - FP Summer U10 - Black 19 1.5 28.5 10 1.5 15
SLP - FP Summer U10 - Orange 19 1.5 28.5 10 1.5 15
SLP - FP Summer U12 19 1.5 28.5 8 1.5 12
SLP - FP Summer U14 19 1.5 28.5 10 1.5 15
subtotal 146 219 60 90
SLP - FP Fall U8 8 1.5 12 818
SLP - FP Fall U10 8 1.5 12 818
SLP - FP Fall U12 18 1.5 27 16 1 16
SLP - FP Fall U14 18 1.5 27 16 1 16
SLP - FP Fall U16 18 1.5 27 16 1 16
subtotal 70 105 64 64
Organization Team # Events Duration Total Hours # Events Duration Total Hours
SLP - FP Summer D1 - Orange 14 1.5 21 3 1.5 4.5
SLP - FP Summer D2 - Black 14 1.5 21 5 1.5 7.5
SLP - FP Summer D2 - Gray 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - Orange 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - White 14 1.5 21 6 1.5 9
SLP - FP Summer U10 - Black 19 1.5 28.5 10 1.5 15
SLP - FP Summer U10 - Orange 19 1.5 28.5 10 1.5 15
SLP - FP Summer U12 19 1.5 28.5 8 1.5 12
SLP - FP Summer U14 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
subtotal 184 276 80 120
SLP - FP Fall U8 8 1.5 12 818
SLP - FP Fall U10 8 1.5 12 818
SLP - FP Fall U12 18 1.5 27 16 1 16
SLP - FP Fall U14 18 1.5 27 16 1 16
SLP - FP Fall U16 18 1.5 27 16 1 16
subtotal 70 105 64 64
Organization Team # Events Duration Total Hours # Events Duration Total Hours
SLP - FP Summer D1 - Orange 14 1.5 21 3 1.5 4.5
SLP - FP Summer D2 - Black 14 1.5 21 5 1.5 7.5
SLP - FP Summer D2 - Gray 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - Orange 14 1.5 21 4 1.5 6
SLP - FP Summer D2 - White 14 1.5 21 6 1.5 9
SLP - FP Summer U10 - Black 19 1.5 28.5 10 1.5 15
SLP - FP Summer U10 - Orange 19 1.5 28.5 10 1.5 15
SLP - FP Summer U12 19 1.5 28.5 10 1.5 15
SLP - FP Summer U14 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
SLP - FP Summer Additional team 19 1.5 28.5 10 1.5 15
subtotal 260 390 122 183
SLP - FP Fall U8 8 1.5 12 818
SLP - FP Fall U10 8 1.5 12 818
SLP - FP Fall U12 18 1.5 27 16 1 16
SLP - FP Fall U14 18 1.5 27 16 1 16
SLP - FP Fall U16 18 1.5 27 16 1 16
SLP - FP Fall Additonal team 18 1.5 27 16 1 16
subtotal 88 132 80 80
Practices Home Games
Home Games
USER GROUP DATA
Practices
Practices Home Games
60% Projected
Growth (2022)
25% Projected
Growth (2018)
Study Session Meeting of July 10, 2017 (Item No. 2)
Title: Fastpitch Softball Facility Update Page 7
Field Availability
1 Field w/out Lights = 76 events Mon-Th / 48-72 events Sat / 48-72 events Sun
Monday - Thursday
5:30/6:00 to sunset; 1.5 hrs per event
1 event per night Mon-Th (5 weeks until May 25) = 4/week; 20 events per season
2 events per night Mon-Th (7 weeks after May 25) = 8/week; 56 events per season
= 76 events available Mon-Th per season (12 weeks)
Saturday
6 events per Saturday 9:00 am-6:00 pm (1.5 hrs/event)
= 48 events available for 8 week season on tournament field (4 weekends removed)
= 72 events available for 12 week season on non-tournament field
Sunday
6 events per Sunday 9:00 am-6:00 pm (1.5 hrs/event)
= 48 events available for 8 week season on tournament field (4 weekends removed)
= 72 events available for 12 week season on non-tournament field
1 Field with Lights = 96 events Mon-Th / 48-72 events Sat / 48-72 events Sun
Monday - Thursday
5:30/6:00 to 9:00/9:30; 1.5 hrs per event
2 events per night Mon-Th (12 weeks) = 8/week
= 96 events available Mon-Th per season (12 weeks)
Saturday
6 events per Saturday 9:00 am-6:00 pm (1.5 hrs/event)
= 48 events available for 8 week season on tournament field (4 weekends removed)
= 72 events available for 12 week season on non-tournament field
Sunday
6 events per Sunday 9:00 am-6:00 pm (1.5 hrs/event)
= 48 events available for 8 week season on tournament field (4 weekends removed)
= 72 events available for 12 week season on non-tournament field
1 Field w/out Lights = 32 events Mon-Th / 30-48 events Sat / 30-48 events Sun
Monday - Thursday
5:30/6:00 to sunset; 1.5 hrs per event
1 event per night Mon-Th = 4/week
= 32 events available Mon-Th per season (8 weeks)
Saturday
6 events per Saturday 9:00 am-6:00 pm (1.5 hrs/event)
= 30 events available for 5 week season on tournament field (3 weekends removed)
= 48 events available for 8 week season on non-tournament field
Sunday
6 events per Sunday 9:00 am-6:00 pm (1.5 hrs/event)
= 30 events available for 5 week season on tournament field (3 weekends removed)
= 48 events available for 8 week season on non-tournament field
1 Field with Lights = 64 events Mon-Th / 30-48 events Sat / 30-48 events Sun
Monday - Thursday
5:30/6:00 to 9:00/9:30; 1.5 hrs per event
2 events per night Mon-Th = 8/week
= 64 events available Mon-Th per season (8 weeks)
Saturday
6 events per Saturday 9:00 am-6:00 pm (1.5 hrs/event)
= 30 events available for 5 week season on tournament field (3 weekends removed)
= 48 events available for 8 week season on non-tournament field
Sunday
6 events per Sunday 9:00 am-6:00 pm (1.5 hrs/event)
= 30 events available for 5 week season on tournament field (3 weekends removed)
= 48 events available for 8 week season on non-tournament field
SLP SUMMER FASTPITCH NEEDS
Current Summer Use per 2016 Schedule
•60 Game Events
•146 Practice Events
= 206 Total Home Events
Projected +25% Growth Needs
•80 Game Events
•184 Practice Events
= 264 Total Home Events
Projected + 60% Growth Needs
•125 Game Events (rounded up)
•260 Practice Events
= 385 Total Home Events
NOTE: Games currently scheduled M-F
SUMMER FIELD AVAILABILITY FALL FIELD AVAILABILITY
SLP FALL FASTPITCH NEEDS
Current Fall Use per 2016 Schedule
•64 Game Events
•70 Practice Events
= 134 Total Home Events
Projected +20% Growth Needs
•80 Game Events
•90 Practice Events
= 170 Total Home Events
NOTE: Games currently scheduled on weekends
Study Session Meeting of July 10, 2017 (Item No. 2)
Title: Fastpitch Softball Facility Update Page 8
FIELDS•Aquila #4 (lighted; permanent fence - evaluation shows removed time for overlap with HS tonon-lighted field hours, though technically full utilization is possible)•Middle School #1 and #2 (not lighted; temporary fence)•Pennsylvania (not lighted; temporary fence)
SUMMER Field Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) Aquila #4 76 0 48 MS Field #1 26 50 72 MS Field #2 26 50 72 Pennsylvania 0 76 72 Total: 128 176 264 = 568 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) Aquila #4 64 0 30 MS Field #1 32 8 40 MS Field #2 32 8 40 Pennsylvania 32 28 20 Total: 160 44 130 = 334 total events
EXISTING FIELD CAPACITY
•Exceeds 2016 Summer Needs by 362 events
•Exceeds 2016 Fall Needs by 200 events
•Exceeds Summer 25% Growth by 304 events
•Exceeds Summer 60% Growth by 183 events
•Exceeds Fall 20% Growth by 164 events
Existing SLP FP Field Usage
32
1
PennsylvaniaMiddle School #1 & #2
Aquila Field #4
0 100 200
EXISTING & FUTURE NEEDS
•3 fields meet minimum needs, but make growth
for future more difficult with lack of time for
shared use, makeup events and field rest time
•4 fields meet existing and future growth needs
with adequate time for shared use, makeup
events and field rest time
Study Session Meeting of July 10, 2017 (Item No. 2)
Title: Fastpitch Softball Facility Update Page 9
Option 1A - Aquila Fields
0 60 120
1
23
4
Aquila
Elementary School
W 31st St.Xylon Ave S.FIELDS•Aquila #1 & 4 (lighted; permanent fence)•Pennsylvania Practice Field (not lighted; temporary fence)G=game event; P=practice event
SUMMER Field Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) Aquila #1 64 32 48 Aquila #4 64 32 48 Pennsylvania 0 76 72 Total: 128 140 168 = 436 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) Aquila #1 64 0 30 Aquila #4 64 0 30 Pennsylvania 32 28 20 Total: 160 28 80 = 268 total events
NOTES•All lighted fields accommodate 2 events/weeknight; all summer non-lighted fields accommodate 1event/weeknight for 5 weeks and 2 events/weeknight for 7 weeks based on sunset times; all fallnon-lighted fields accommodate 1 event/weeknight based on sunset times.•Current summer scheduling practices limiting practices to only one per weeknight for duration ofseason do not fully utilize field availability and could reduce Summer surplus by 80 events.•Shared use of field with High School could potentially reduce Summer surplus by 20 events,depending on scheduling.•Additional field time may be needed at the Middle School (not shown) depending on scheduling.•Additional time available if Saturday events extended beyond 6:00 pm.•Fields fully available on Fridays and Sundays for practices, makeup events or field rest time.
OPPORTUNITIES•Potential for (2) 200’ fields to be permanently fenced•Potential for (2) 275’ fields to be permanently fenced•Existing lighting (modifications needed)•Existing irrigation (modifications needed)•Existing amenities (concessions, restrooms, batting cages, etc.)•Parking currently available•Can accommodate tournament needs
CAPACITY
•Exceeds Summer 25% Growth by 172 events
•Exceeds Summer 60% Growth by 51 events
•Exceeds Fall 20% Growth by 98 events
•
Preliminary Estimate of Probable Costs
(includes contingency & design fees)
(2)SLPFP Fields & all Site Work: $1,076,473
Lighting for (4) Fields: $550,000
(2)Adult Fields: $594,000
Total: $2,220,473
4
Additional Cost Considerations
Relocation of (1) Adult Field lighted: $695,925
or Loss of Revenue: $25,000/year
CONSTRAINTS•Potential conflicts with other groups that mayuse this site•Reconfiguring fields into wheel wouldsignificantly increase costs of development•Displaces 1 Adult League field and Cityrevenue or relocation costs• Approx. 32 teams displaced•Approx. $25,000 in total revenue lost•Currently Used By:•SLP Fastpitch (field #4)• Adult Softball• Adult Kickball• Little League
Study Session Meeting of July 10, 2017 (Item No. 2)
Title: Fastpitch Softball Facility Update Page 10
Option 1B - Aquila Fields
0 60 120
14
Aquila
Elementary School
W 31st St.Xylon Ave S.FIELDS•Aquila #1 & 4 (lighted; permanent fence)•Pennsylvania Practice Field (not lighted; temporary fence)G=game event; P=practice event
SUMMER Field Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) Aquila #1 64 32 48 Aquila #4 64 32 48 Pennsylvania 0 76 72 Total: 128 140 168 = 436 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) Aquila #1 64 0 30 Aquila #4 64 0 30 Pennsylvania 32 28 20 Total: 160 28 80 = 268 total events
NOTES•Field #4: No improvements, left as-is•Field #1: New field for fast pitch•All lighted fields accommodate 2 events/weeknight; all summer non-lighted fields accommodate 1event/weeknight for 5 weeks and 2 events/weeknight for 7 weeks based on sunset times; all fallnon-lighted fields accommodate 1 event/weeknight based on sunset times.•Current summer scheduling practices limiting practices to only one per weeknight for duration ofseason do not fully utilize field availability and would reduce Summer surplus by 80 events.•Shared use of field with High School could potentially reduce Summer surplus by 20 events,depending on scheduling.•Additional field time may be needed at the Middle School (not shown), depending on scheduling.•Additional time available if Saturday events extended beyond 6:00 pm.•Fields fully available on Fridays and Sundays for practices, makeup events or field rest time.
OPPORTUNITIES•Potential for (2) 200’ fields to be permanently fenced with minimal site disruption•Existing lighting (modifications needed)•Existing irrigation (modifications needed)•Existing fencing (modifications needed)•Existing amenities (concessions, restrooms, batting cages, etc.)•Parking currently available
CAPACITY
•Exceeds Summer 25% Growth by 172 events
•Exceeds Summer 60% Growth by 51 events
•Exceeds Fall 20% Growth by 98 events
4
Preliminary Estimate of Probable Costs
(includes contingency & design fees)
(1)SLPFP Field: $278,289
Lighting for (1) Field: $150,000
Total: $428,289
Additional Cost Considerations
Relocation of (1) Adult Field lighted: $695,925
or Loss of Revenue: $25,000/year
CONSTRAINTS•Potential conflicts with other groups that mayuse this site•Displaces 1 Adult League field and Cityrevenue or relocation costs• Approx. 32 teams displaced•Approx. $25,000 in total revenue lost•Currently Used By:•SLP Fastpitch (field #4)• Adult Softball• Adult Kickball• Little League
Study Session Meeting of July 10, 2017 (Item No. 2)
Title: Fastpitch Softball Facility Update Page 11
1
23
FIELDS•Middle School #1 and #2 (not lighted; permanent fence)•Middle School #3 (not lighted; temporary fence)•Pennsylvania Practice Field (not lighted; temporary fence)G=game event; P=practice event
SUMMERField Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) MS Field #1 56 20 72 MS Field #2 56 20 72 MS Field #3 16 60 72 Pennsylvania 0 76 72 Total: 128 176 288 = 592 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) MS Field #1 32 8 40 MS Field #2 32 8 40 MS Field #3 32 48 0Pennsylvania 32 48 0 Total: 128 112 80 = 320 total events
NOTES•All lighted fields accommodate 2 events/weeknight; all summer non-lighted fields accommodate 1event/weeknight for 5 weeks and 2 events/weeknight for 7 weeks based on sunset times; all fall non-lighted fields accommodate 1 event/weeknight based on sunset times. •Current summer scheduling practices limiting practices to only one per weeknight for duration ofseason do not fully utilize field availability and would reduce Summer surplus by 108 events.•Assumes tournaments still held at Aquila.•Additional time available if Saturday events extended beyond 6:00 pm.•Fields fully available on Fridays and Sundays for practices, makeup events or field rest time.
OPPORTUNITIES•Potential for (2) 200’ fields to be permanently fenced•Potential for (1) 200’ field to have temporary fencing•Keeps fastpitch use at one site•Can accommodate majority of tournament needs•Close proximity to Pennsylvania Field•Parking currently available•Existing irrigation (modifications likely needed)•Some room for future amenities (batting cages, warm-up areas, etc.)
CONSTRAINTS•Would require partnership with school district (not owned by City)•Potential conflicts/displacement with other groups that use this site•May impact flexible open space for school•Lighting of the fields may be difficult•Currently Used By:• SLP Fastpitch• Soccer• Lacrosse•School: track, gym, etc.
0 60 120
SLP Middle School Pennsylvania Ave. SOption 2A - Middle School CAPACITY
•Exceeds Summer 25% Growth by 328 events
•Exceeds Summer 60% Growth by 207 events
•Exceeds Fall 20% Growth by 150 events
5
Preliminary Estimate of Probable Costs
(includes contingency & design fees)
$728,755
Study Session Meeting of July 10, 2017 (Item No. 2)
Title: Fastpitch Softball Facility Update Page 12
5
FIELDS•Middle School #1, #2, and #4 (not lighted; permanent fence)•Middle School #3 (not lighted; temporary fence)G=game event; P=practice event
SUMMER Field Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) MS Field #1 56 20 48 MS Field #2 56 20 48 MS Field #3 0 76 48 MS Field #4 16 60 48 Pennsylvania 0 76 72 Total: 128 252 264 = 644 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) MS Field #1 32 0 30 MS Field #2 32 0 30 MS Field #3 32 30 0MS Field #4 32 10 20 Pennsylvania 32 48 0 Total: 160 88 80 = 328 total events
NOTES•All lighted fields accommodate 2 events/weeknight; all summer non-lighted fields accommodate 1event/weeknight for 5 weeks and 2 events/weeknight for 7 weeks based on sunset times; all fallnon-lighted fields accommodate 1 event/weeknight based on sunset times.•Current summer scheduling practices limiting practices to only one per weeknight for duration ofseason do not fully utilize field availability and would reduce Summer surplus by 128 events.•Additional time available if Saturday events extended beyond 6:00 pm.•Fields fully available on Fridays and Sundays for practices, makeup events or field rest time.•Capacity far exceeds SLPFP needs (almost double), shared use of fields available with groupsthat may be able to use the same field size.
OPPORTUNITIES•Potential for (3) 200’ fields to be permanently fenced•Potential for (1) 200’ field to have temporary fencing•Keeps fastpitch use at one site•Can accommodate tournament needs at this site, Aquila not needed•Parking currently available•Existing irrigation (modifications likely needed)•Additional room for future amenities on acquired property (storage, batting cages, etc)
CONSTRAINTS•Would require partnership with school district (not owned by City)•Requires acquisition of property for Field #4 (estimated purchase price of $400,000-$500,000)•Portion of property required for Field #4 listed on National Wetland Inventory. Additionalinvestigation will be needed to determine if this area will require mitigation or is consideredincidental.•Potential conflicts/displacement with other groups that use this site•May impact flexible open space for school•Lighting of the fields may be difficult•Currently Used By:• SLP Fastpitch• Soccer• Lacrosse•School: track, gym, etc.
0 60 120
1
2
3
4
SLP Middle
School
Franklin Ave.Pennsylvania Ave. SOption 2B - Middle School CAPACITY
•Exceeds Summer 25% Growth by 380 events
•Exceeds Summer 60% Growth by 259 events
•Exceeds Fall 20% Growth by 158 events
Preliminary Estimate of Probable Costs
(includes contingency & design fees)
$1,956,943
Study Session Meeting of July 10, 2017 (Item No. 2)
Title: Fastpitch Softball Facility Update Page 13
6
Option 3 - Dakota Fields
FIELDS•Dakota #1-3 (not lighted; permanent fence)G=game event; P=practice event
SUMMER Field Events:G (Mon-Th) Events:P (Mon-Th) Events:P (Sat) Dakota Field #1 42 34 72 Dakota Field #2 42 34 72 Dakota Field #3 42 34 72 Total: 126 102 216 = 444 total events
FALLField Events:P (Mon-Th) Events:P (Sat) Events:G (Sat) Dakota Field #1 32 18 30 Dakota Field #2 32 18 30 Dakota Field #3 32 28 20 Total: 96 64 80 = 240 total events
NOTES•All lighted fields accommodate 2 events/weeknight; all summer non-lighted fields accommodate 1event/weeknight for 5 weeks and 2 events/weeknight for 7 weeks based on sunset times; all fallnon-lighted fields acommodate 1 event/weeknight based on sunset times.•Current summer scheduling practices limiting practices to only one per weeknight for duration ofseason do not fully utilize field availability and would reduce Summer surplus by 81 events.•Pennsylvania removed from this option.•Additional time available if Saturday events extended beyond 6:00 pm.•Fields fully available on Fridays and Sundays for practices, makeup events or field rest time.•Assumes tournaments still held at Aquila.•Dakota field conversion displaces 2 adult sized fields.
OPPORTUNITIES•Potential for (3) 200’ fields to be permanently fenced•Parking currently available•Existing irrigation (modifications likely needed)•Existing shelter buildings•Existing drinking fountain•Existing batting cages•Keeps Fastpitch use at one site•Can accommodate majority of tournament needs, though kept on Aquila•Room for additional amenities (concessions, storage, batting cages, etc.)
CONSTRAINTS•Would require extensive regrading of the site to alter direction of drainage (high costs)•Potential impact to the swale leading to the storage basin•Need to avoid excavation at this site due to subsoil contamination issues•Lighting of the fields may be difficult•Displaces 2 Adult League fields and City revenue or relocation costs • 32 teams displaced•$20,320 in revenue lost•Currently Used By:• SLP Fastpitch• Adult Softball
0 60 120
1
2
3
Existing Storm
Surge Basin
Peter Hobart
Elementary School
Existing
Baseball Field
Dakota Ave. SCAPACITY
•Exceeds Summer 25% Growth by 180 events
•Exceeds Summer 60% Growth by 59 events
•Exceeds Fall 20% Growth by 70 events
Preliminary Estimate of Probable Costs
(includes contingency & design fees)
$1,502,588
Additional Cost Considerations
Relocation of (2) Adult Fields not lighted:
$757,350 * (*limited space within SLP for both field relocations)
or Loss of Revenue: $20,000/year
Study Session Meeting of July 10, 2017 (Item No. 2)
Title: Fastpitch Softball Facility Update Page 14
Meeting: Study Session
Meeting Date: July 10, 2017
Written Report: 3
EXECUTIVE SUMMARY
TITLE: PLACE Development Early Start Agreement
RECOMMENDED ACTION: No action at this time. Please inform staff of any questions or
concerns you might have.
POLICY CONSIDERATION: Should the City/EDA allow PLACE to make improvements to
their redevelopment site prior to its transfer to PLACE.
SUMMARY: May 1, 2017, the EDA approved entering into a Purchase and Redevelopment
Contract with PLACE for redevelopment sites adjacent to the proposed Wooddale SWLRT station.
Under that agreement the City’s EDA will sell the property for the PLACE development once all
the conditions for the sale of the property are met by PLACE. It is anticipated that those conditions
for the sale will be met later this year. In the interim PLACE is requesting the authority to enter
onto the EDA’s property in August to prepare, at its cost, the site for development. The
preparations would include demolition of the existing old buildings, soil corrections, utility
disconnects and site grading. These are all improvements to the EDA property that would enhance
the value and developability of the EDA’s property even if the property was never redeveloped by
PLACE.
An Early Start Agreement is being drafted by the EDA’s attorney for consideration by the EDA at
its July 17, 2017 meeting. The agreement would allow PLACE to enter the redevelopment site
prior to the purchase of the property by PLACE for the purpose of site preparations for
development. The agreement will include requirements for insurance coverage, a letter of credit
to insure completion of the preparation work; and, indemnification by PLACE to protect the City
and EDA from any liability associated with PLACE’s work on the site.
Staff recommends approval of the Early Start Agreement. Removing the existing buildings,
correcting the soils and grading the site are all improvements to the property that have value for
the EDA whether the PLACE project ultimately is built or not. It removes vacant buildings which
are targets for vandalism and that are a blighting influence on the community; and it moves the
PLACE project one step closer to reality. The risks of allowing PLACE to proceed are minimal
and the benefits to the community are significant.
FINANCIAL OR BUDGET CONSIDERATION: None.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: None
Prepared by: Greg Hunt, Economic Development Coordinator
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Meeting: Study Session
Meeting Date: July 10, 2017
Written Report: 4
EXECUTIVE SUMMARY
TITLE: City Acquisition of MnDOT Right-of-Way Near I-394/Hwy 169 Interchange
RECOMMENDED ACTION: None at this time. Please contact city staff with any questions or
concerns.
POLICY CONSIDERATION: None at this time.
SUMMARY: City Council will be asked to accept MnDOT right-of-way that was released to the
city in 2013 for operations and maintenance purposes. The land is now proposed to be conveyed
to the city by quit claim deed. The land is located along Wayzata Boulevard and adjacent to the
proposed Platia Place redevelopment (former Santorini’s site) located at 9808 and 9920 Wayzata
Blvd. The general location of the land is shown in the Site Location map below.
The developer of the Platia Place development intends to request a vacation of a portion of this
right-of-way and to acquire the land from the city to expand their site and accommodate the
proposed development.
Site Location Map
NEXT STEPS: This item will be on the city council’s consent agenda on July 17, 2017.
FINANCIAL OR BUDGET CONSIDERATION: There is no cost to the city for the land from
MnDOT, except recording costs of the quit claim deed.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: None
Prepared by: Sean Walther, Planning and Zoning Supervisor
Reviewed by: Michele Schnitker, Deputy Community Development Director
Debra Heiser, Engineering Director
Approved by: Tom Harmening, City Manager