HomeMy WebLinkAbout2017/01/03 - ADMIN - Minutes - City Council - RegularOR. Louis Park OFFICIAL MINUTES
M I N N E S 0 T A CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
JANUARY 3, 2017
1. Call to Order
Mayor Spano called the meeting to order at 7:35 p.m.
Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Gregg Lindberg,
Anne Mavity, Thom Miller, and Susan Sanger.
Councilmembers absent: None.
Staff present: City Manager (Mr. Harmening), Deputy City Manager/Human Resources Director
(Ms. Deno), Director of Community Development (Mr. Locke), HR Coordinator (Ms. Timpone),
and Recording Secretary (Ms. Pappas).
Guests: None
Ia. Pledge of Allegiance
lb. Roll Call
2. Presentations
2a. Recognition of Donations
Mayor Spano stated Kenneth Tiede & the Tiede Family donated a gift in the amount of
$3,000. The gift is for a memorial bench and a tree to be placed in Wolfe Park honoring
Barbara Tiede, along with a monetary donation to be used by the Operations and
Recreation Department. Mayor Spano thanked Mr. Tiede and the Tiede family for their
donation.
3. Approval of Minutes
3a. City Council Study Session Minutes November 14, 2016
Councilmember Sanger requested a change on page 1, halfway down the page, which
should read: "...the city already didn't enforce federal immigration laws." Also on page
2, it should read: "...there are 87 counties in Minnesota..." And on page 3, on a
comment related to naturally occurring affordable housing should read: "...this could be
a fund to help maintain existing buildings or units of affordable housing."
It was moved by Councilmember Brausen, seconded by Councilmember Miller, to
approve the November 14, 2016 City Council Study Session Meeting Minutes as
corrected.
The motion passed 7-0.
3b. City Council Study Session Minutes November 28, 2016
City Council Meeting -2- January 3, 2017
2.
Mayor Spano noted on page 3, second paragraph from the bottom, where he is referring
to upcoming construction in the council chambers, he wanted to provide more context.
He stated the carpet in the chambers is a tan color and the step is a tan color currently as
well, and he is hoping when the new carpet is installed, there will be a color of high
contrast on the step so folks who may be visually impaired will be able to see it clearly
and not trip on the step.
No motion was made to approve the minutes of November 28, 2016. The minutes
will be placed on a future agenda for formal approval.
3c. City Council Study Session Minutes December 12, 2016
Councilmember Miller requested a change on page 6, which should read:
"Councilmember Miller stated the city is trying to build a network of sidewalks, she -so he
is not sure why the city...."
Mayor Spano requested a correction on page 6, in the second full paragraph, during the
conversation on Water Treatment Plant #4, a phrase should be added to the end of his
statement as follows: "... and if legally we can shut that treatment plant down..."
Councilmember Mavity noted on page 10 there is a small edit under communications and
check in related to the resolution passed. Her comment should read: "...making sure
people feel welcome in the city..."
Councilmember Sanger noted on page 9 that Councilmember Hallfin's statement was,
"... list of usual suspects..." and not "...list of usual subjects..."
It was moved by Councilmember Mavity, seconded by Councilmember Miller, to approve
the December 12, 2016 City Council Study Session Meeting Minutes as corrected.
The motion passed 7-0.
Approval of Agenda and Items on Consent Calendar
4a. Accept for filing City Disbursement Claims for the period of November 26
through December 23, 2016.
4b. Adopt Resolution No. 17-001 designating the St. Louis Park Sun -Sailor as the
City's Official Newspaper for 2017.
4c. Adopt Resolution No. 17-002 Declaring 2017 City Council Meeting Dates.
4d. Adopt Resolution No. 17-003 appointing the following Councilmembers to the
Office of Mayor Pro Tem for the year 2017:
4e.
Councilmember
Term of Appointment
Tim Brausen
January — April 2017
Gregg Lindberg
May — August 2017
Thom Miller
September — December 2017
Adopt Resolution No. 17-004 authorizing the installation of westbound stop sign
on 28th Street at Vernon Avenue.
City Council Meeting -3- January 3, 2017
41'.
Adopt Resolution No. 17-005 ordering the abatement of the hazardous conditions
in the building located at 2752 Hampshire Avenue South.
4g.
Approve two Subordinate Funding Agreements (SFAs) between the City and Met
Council for (1) SWLRT Base Project Work — Construction and (2) City
Contribution to SWLRT.
4h.
Adopt Resolution No. 17-006 accepting work and authorizing final payment in
the amount of $30,195.29 for the annual Sanitary Sewer Mainline Rehabilitation
Project with Visu-Sewer, Inc.- Project No. 4016-3000, City Contract No. 79-16.
4i.
Adopt Resolution No. 17-007 authorizing final payment in the amount of
$7,398.03 for the annual Concrete Replacement Project with Concrete Idea, Inc. -
Project No. 4015-0003, City Contract No. 143-15.
4j.
Authorize the City Manager to enter into contract with Invoice Cloud to provide
electronic bill presentment and payment solutions for utility bills.
4k.
Adopt Resolution No. 17-008 authorizing the Hennepin County Grant Agreement
to help fund the City's residential curbside recycling and organics recycling
programs.
41.
Adopt Resolution No. 17-009 approving acceptance of a $3,000 donation from
Kenneth Tiede and the Tiede family for the purchase and installation of a
memorial bench and tree in Wolfe Park honoring Barbara Tiede, and a general
donation to the Operations and Recreation Department.
4m.
Adopt Resolution No. 17-010 authorizing final payment in the amount of
$6,613.10 for Project 4015-2000 Connect the Park Bikeway Project with Century
Fence Company, City Contract No. 86-16.
4n.
Adopt Resolution No. 17-011 approving the arbitration award and labor
agreement between the city and the LELS Local #218 Police Sergeants,
establishing terms and conditions of employment for two years, from 1/1/16 —
12/31/17.
40.
Approve for filing Board of Zoning Appeals Meeting Minutes November 29,
2016.
It was moved by Councilmember Lindberg, seconded by Councilmember Hallfin, to
approve the Agenda as presented and items listed on the Consent Calendar; and to waive
reading of all resolutions and ordinances.
The motion passed 7-0.
5. Boards and Commissions — None
6. Public Hearings — None
7. Requests, Petitions, and Communications from the Public — None
8. Resolutions, Ordinances, Motions and Discussion Items
8a. 2017 Employee Compensation
Ms. Deno presented the staff report. She noted staffs recommendation for amending the
citywide pay philosophy document known as the Compensation Plan and setting non-
union employee compensation for 2017. This was discussed at the December 19, 2016
Special Study Session, and at that time council expressed support for the new pay
City Council Meeting -4- January 3, 2017
philosophy and directed staff to develop a performance pay model for implementation in
2018.
Mr. Harmening added with this new model, employees are held to a very high standard
and will also be compensated at a higher than average rate. He noted that research shows
it is difficult to find good qualified employees and in order to attract and retain high-level
employees, a good compensation package is needed. He stated this is very important, and
staff would appreciate council's support.
Ms. Deno added that this new plan will now be used as a guide going forward. All union
position compensation is negotiated.
Fire Chief Koering stated it is time to move away from the paid on call annual
performance program to a new pay structure for the city's part-time fire staff. This
structure will support the high performers by getting them more involved in outreach and
other activities. He added compensation must be about performance and activities and not
only about years of service.
Mayor Spano stated he is supportive of this plan. It is a good opportunity to check and
make sure we are a competitive employer. He added that our city employees do a
fabulous job and should be compensated for their high level of work.
It was moved by Councilmember Sanger, seconded by Councilmember Brausen, to adopt
Resolution No. 17-012, amending the Compensation Plan, confirming a 2.75% general
increase for non-union employees effective 1/1/17; continuing participation in the
Volunteer Firefighter Benefit Program; and eliminating the performance program for
Paid -On -Call Firefighters.
The motion passed 7-0.
9. Communications
Mr. Harmening stated he hoped everyone had a good New Year's weekend.
10. Adjournment
The meeting adjourned at 7:54 p.m.
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AllSt. Louis Park OFFICIAL MINUTES
M I N N E S 0 T A CITY COUNCIL SPECIAL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
JANUARY 3, 2017
The meeting convened at 7:00 p.m
Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Gregg Lindberg,
Anne Mavity, Thom Miller, and Susan Sanger.
Staff present: City Manager (Mr. Harmening), Deputy City Manager/Human Resources Director
(Ms. Deno), and Recording Secretary (Ms. Pappas).
Guest: None
1. Updated Draft 2017 Legislative Agenda
Mr. Harmening noted the 2017 legislative agenda priorities. The 22 issues identified are broken
out into four subject areas: Transportation, Community Development, Public Safety, and
General. Mr. Harmening stated there are also additional items the council had requested to be
added, and he asked for feedback from the council.
Councilmember Sanger noted that information on Water Treatment Plant #4 needed to be
updated. She proposed that rank choice voting be added to the list, adding that schools were not
allowed to use this type of voting and that is the reason the city did not adopt it. Additionally, she
asked that funding for SWLRT be added as a high priority, as well as planning and analysis on
autonomous vehicles and how that will affect the economy.
Councilmember Mavity added that the SWLRT item may not be a priority since there is a path to
getting this funded outside of the legislature. She stated she is not sure the city's lobbyist should
spend time on this issue.
Councilmember Sanger added she just wants the elected officials to know the city has this as a
priority.
Councilmember Mavity noted. the TIF district changes should be presented as technical
corrections versus listing it as a TIF reform. She added this will need to be framed in this way.
Councilmember Brausen stated he is fine with the list provided by staff. Councilmembers
Hallfin, Miller, and Lindberg indicated they were also agreeable with the list provided by staff.
Mayor Spann added the topic on autonomous vehicle funding is fine, and it is also fine to raise
the SWLRT issue. However, he clarified that the council's issues with rank choice voting were
not only because the school district cannot utilize this voting method. Mayor Spano added there
is nothing on the list about race equity, nor was there anything on affordable housing.
Communications/Meeting Check -In (Verbal)
Councilmember Miller stated the idea of crisis planning for incidents that might happen in the
city due to racial tension is another topic that he would like to address, especially as it relates to
communication issues. He added the broader concept is how the police are interacting with the
public and what the city does if a crisis occurs. Councilmember Miller added with the new police
Special Study Session Minutes -2- January 3, 2017
chief staring soon, the city needs to be proactive on this issue. He asked for comments from other
councilmembers.
Mayor Spano agreed and said he has been talking with Mr. Harmening about this issue and also
about doing some police training related to this.
Mr. Harmening added that the Police Department has worked on scenarios and difficult
interactions that officers may face in the city. He added it would be good to review how the
council would respond in a crisis situation; practices of other cities; best approaches; and
preparedness when something happens.
Councilmember Mavity added how the internal plan is communicated to the community is of
concern. She asked staff if the city is communicating this information well enough to the
community and also if they are only planning for when a crisis occurs or communicating the
city's whole approach.
Councilmember Miller stated crises will occur, and the city will need to be proactive and
respectful of the community in communicating.
Councilmember Lindberg agreed this conversation needs to happen sooner rather than later, even
prior to the start date of the new police chief, and he proposed it to be part of the January
workshop. He added, as a team of elected officials, the council needs a good strategy and to
respond with a unified voice.
Councilmember Sanger asked also to discuss a plan for council in the event a council meeting
has large numbers of disruptive people in attendance, including best practices for conducting the
meeting.
The meeting adjourned at 7:25 p.m.
Melissa lennedy, Lity Clerk 4e
Sp o ayor