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HomeMy WebLinkAbout2019/06/11 - ADMIN - Minutes - Community Technology Advisory Commission - RegularTelecommunications Advisory Commission Subgroup meeting June 11, 2019 Preparation for June 24 meeting with the St. Louis Park City Council 1. Discuss the mission statement starter. Levine started the meeting at 6:10 p.m. with some background on the visioning for the Telecommunications Advisory Commission. Levine and Browning shared a document that they had discussed with ideas for mission statements. The commission decided on: “Advise and collaborate with the city council and boards and commissions on the application and use of technology for the purpose of improving city services and the quality of life for St. Louis Park’s citizens, businesses and visitors.” 2. Discuss suggested names for TAC. Discussion of advisory in the name. Telecommunications does seem outdated. Browning suggested Community Technology Advisory Commission (CTAC). Levine said he didn’t have a strong opinion. McHugh suggested Technology Equity Commission. Levine said he is trying to steer away from that; seeing it as a point of view rather than factual. He doesn’t feel that equity is the commission’s job, it’s an implementation detail that is up to the city. Pires said it’s very narrow and is part of the larger mission, but doesn’t see it as defining the whole commission. The commission decided on Community Technology Advisory Commission (CTAC). They decided they were okay with including “advisory.” 3. Bylaw changes Levine said we do need to look at bylaws. Pires offered several suggestions, as did other members. Browning suggested that chair can serve more than one consecutive year. Smith said that rotating the chair position allows for multiple commission members to have a leadership opportunity. Browning asked about having a council member on the commission as a liaison. Pires said this used to be the case, unfortunately in practice council members did not attend regularly so it was dropped. Browning would like to bounce it off them; Pires said we can ask. He suggested council would then want to apply it to every board and commission. Does not have to be finalized by June 24. Browning suggested being at more meetings; Smith said reports at study sessions are a good way to communicate information. 4. Next steps following June 24 meeting • Hold study session to determine candidate activities such as the continuation of the Smart Cities group or possibly subcommittees within that umbrella. • Commission will publish their plans to the city council for information and comment. • Commission suggests that city council appoint a liaison to the commission for more efficient communication and discussion. • Once activities are defined and approved, committees will begin work and report quarterly on activities. 5. Proposed work plan items • Develop candidate commission activities. • Establish committees to research technologies, providers, implementation issues and risks. • Produce a quarterly report to the city council of activities and other items, like news on technological advances. • Produce final reports on completion of activities with recommendations for consideration. • Increase community engagement at commission meetings • Create a website similar to CTAB in Seattle. • Interact with similar commissions from other entities as appropriate. • Determine methods for informed public input on activities and priorities. • Attend other commission’s meetings to find out how technology might aid their activities and related city services. • Provide analysis of proposed or considered technology for the city and provide recommendations and feedback to the council or other commissions. Homework for commission members: • Find examples of what cities are doing. Blessing suggested spending some time on how the commission will engage with the council on advising them on various technologies. He also added that the intercommission cooperation piece is important and a great opportunity. Pires suggested staying at the big bowl level with council and tying items to the council’s five strategic priorities. Meeting finished at 7:20 p.m.