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Home My WebLink About2021/08/11 - ADMIN - Agenda Packets - Housing Authority - RegularMISSION STATEMENT The Housing Authority develops, integrates and operates housing and housing assistance policies and programs to ensure the availability of safe, affordable and desirable housing options that meet the diverse, lifecycle housing needs of all the residents of St. Louis Park. AGENDA Housing Authority, St. Louis Park, Minnesota Wednesday, August, 11 2021 5:00 PM City of St Louis Park St. Louis Park City Hall 5005 Minnetonka Boulevard, St Louis Park Meeting will be held in the 1st floor Community Room 1.Roll Call 2.Approval of Minutes for June 2021 3.Hearings: a.Housing Authority 2021-2025 Capital Fund Five Year Action Plan, resolution no. 717 4.Presentation a.None 5.Unfinished Business a.None 6.New Business a.Amendments to the ACOP, resolution no. 718 b.Wealth Building Homeownership Program - follow-up c.Approval of contract with Housing Link, resolution no. 719 7.Communications: a.Claims Lists:June and July b.Financials:June 8.Future meeting/event dates: September 8, 2021 9.Adjournment Auxiliary Aides for those with disabilities are available upon request. To make arrangements please call the Housing Authority office at 952-924-2579 (TDD 952-924-2668) at least 96 hours in advance of meeting. MINUTES St. Louis Park Housing Authority St Louis Park, MN Wednesday, June 9, 2021 5:00 P.M. MEMBERS PRESENT: Commissioner Catherine Courtney, Commissioner Catherine Johnson Commissioner Tom Miller, Commissioner Richard Webb, Commissioner Paul Beck MEMBERS ABSENT: None STAFF PRESENT: Marney Olson, Michele Schnitker, Amy Morris 1.Call to Order – The meeting was called to order at 5:06 p.m. 2.Approval of Minutes – Minutes for the March 10, 2021 board meeting were approved with changes recommended by Commissioner Courtney. Motion to approve made by Commissioner Webb and seconded by Commissioner Beck. Motion passed 5-0. 3.Hearings – None 4.Presentation - None 5.Unfinished Business – None 6.New Business a. Approval of amended ACOP Utility Allowance Payments Res. No.713: Ms. Olson reviewed a proposed change to the Admissions and Continues Occupancy Policy and asked the board to approve the changes. The proposed change directs that utility reimbursement payments be paid directly to the utility provider. A motion to approve was made by Commissioner Webb and seconded by Commissioner Miller. Motion passed 5-0 b.Approval of amended Admin Plan Res. No.714: Ms. Olson reviewed the updates and changes to the Administrative Plan for the Housing Choice Voucher Program and asked the board to approve the Policy changes related to a family’s right to appeal a denial for an accommodation, interpretation services, EIV (Enterprise Income Verification) system searches, conducting remote briefings and hearings, utility reimbursements paid directly to utility company, a new chapter on special purpose vouchers and other language clarifications, formatting changes, and regulatory updates required by HUD that were updated throughout the Admin Plan. A motion to approve was made by Commissioner Webb and seconded by Commissioner Johnson. Motion passed 5-0 2 c.Approval of amended bylaws Res. No.715: Ms. Olson reviewed proposed updates to the bylaws for the Housing Authority including increasing the minimum OT rate for emergency maintenance call backs, designating the first regular meeting following the month of May as the annual board meeting, adding language to accommodate virtual meetings, removed reference to “journal of proceedings” and other language clarifications. Staff recommended approving the amended bylaws. Chair Courtner recommended changes to section 5.8 allowing electronic or digital signatures. A motion to approve the bylaws with changes proposed by Chair Courtney was made by Commissioner Miller and seconded by Commissioner Webb. Motion passed 5-0 d. Approval to extend Landlord Incentive Program Res. No.716: Ms. Schnitker discussed extending the landlord incentive program for the Housing Choice Voucher (HCV) program through December 31, 2021. The program has resulted in modest success and staff are recommending the incentive for new landlords that have not previously participated in the HCV program be continued. The amended policy will provide a one-time single signing bonus of $2,500 to a landlord that has not previously participated in the HCV program. The lease signing bonus will be discontinued. A motion to approve was made by Commissioner Webb and seconded by Commissioner Miller. Motion passed 5-0 e.Request for additional Project Based Assistance (PBA): Wayside: Ms. Schnitker discussed the Project Based Housing Choice Voucher (PBA) request from Wayside House Inc. to add an additional 4 PBA units. Wayside currently has 16 PBA vouchers, and the additional 4 vouchers would provide assistance to all 20 units in the supportive housing development. Initially, the HA awarded Wayside 20 PBA vouchers in 2003 but decreased the number to 15 in 2014 due to operational impacts on the HA’s tenant-based program. The Board recently approved 1 additional PBA unit increasing Wayside’s current total of PBA units to 16. Staff discussed concerns related to the limited number of PBA vouchers available for the HA to project base and the high demand from other housing developers. The housing authority requested the board consider denying the request. Following discussion, the Board decided to deny the request at this time but asked staff to reach out to Wayside and request that they provide additional information related to their programmatic and financial need for the additional PBA vouchers. A motion to approve staff’s recommendation to deny the request was made by Commissioner Miller and seconded by Commissioner Beck. Motion passed 5-0 f.Wealth Building Homeownership Program: Ms. Schnitker described the new wealth building homeownership program being proposed. The focus of the program is to build wealth in communities most impacted by housing challenges and disparities and to pilot an innovative program to address housing challenges for Black, Indigenous and People of Color communities and other low-income communities and support inclusive and equitable communities. No action required. g.Housing Dashboard presentation: Ms. Olson gave a demonstration of the new affordable housing dashboard that will be presented to the city council June 14. The dashboard shows developments that have been constructed or approved since the city’s Inclusionary Housing Policy was adopted in 2015. The dashboard also provides information on the number of affordable units constructed, level of affordability and number of units by bedroom size. No action required. 3 a.Board and Commission Updates: Ms. Schnitker gave an update on guidelines and regulations of the MDH, and CDC related to COVID-19 and the anticipated end of the state’s peacetime emergency declaration. Boards and commissions will prepare for a return to in person meetings for the remainder of the year. No action required. b.Election of Officers: Staff recommend the Board of Commissioners hold the annual election for the Chair, the Vice-chair and Secretary to serve. The board voted and decided on the following: Chair: Catherine Courtney Vice-Chair: Paul Beck Secretary: Catherine Johnson A motion to approve was made by Commissioner Webb and seconded by Commissioner Miller. Motion passed 5-0 7. Adjournment Commissioner Webb moved to adjourn the meeting, and Commissioner Miller seconded; the motion passed 4-0. The meeting was adjourned at 7:01 p.m. Respectfully submitted, Catherine Johnson, Secretary HOUSING AUTHORITY OF ST. LOUIS PARK Agenda Item #3a St. Louis Park, Minnesota Meeting Date: August 11, 2021 TITLE: Housing Authority 2021-2025 Capital Fund Five Year Action Plan Resolution No. 717 RECOMMENDED ACTION: Staff recommends the Board open the Public Hearing, accept comments, and then close the Public Hearing. Motion to adopt resolution no. 717 approving revisions to the HA’s Capital Fund Five Year Action Plan. POLICY CONSIDERATION: Does the Board approve the HA’s revised Capital Fund Five Year Action Plan? SUMMARY: Housing Authorities are required to have on file a copy of a Board Resolution approving the HA’s 5-Year Action Plan. The HA published a Public Hearing Notice that the HA has updated the Capital Fund Five Year Action Plan. The Housing Authority has elected to change the five year CFP to a rolling plan beginning with the 2020-2024 5-year plan. This will allow the HA to add an additional CFP funding year annually rather than utilizing the former fixed plan which was in place for five years. Because of changes in HUD funding and identifying new projects through the annual inspections process a rolling plan will better suit the needs of the HA. For years the HA always did a rolling plan but several years ago HUD strongly recommended HAs switch to fixed plans due to changes in the environmental review process. Most other public housing agencies in other states are continuing to use rolling plans so staff have consulted with our HUD representative who agreed that we could go back to a rolling plan. Attached is the 2021-2025 Capital Fund Program Five Year Action Plan for capital improvements at Hamilton House and the scattered site units. Staff will review the Plan and answer any questions at the Board meeting. Supporting Documents: 2021-2025 Capital Fund Program – Five Year Action Plan Resolution No. 717 Prepared by: Marney Olson, Assistant Housing Supervisor RESOLUTION NO. 717 RESOLUTION APPROVING THE 2020-2024 CAPITAL FUND PROGRAM FIVE YEAR ACTION PLAN WHEREAS, HUD requires PHAs to have on file a copy of a Board Resolution approving the Housing Authority’s Five Year Action Plan; and WHEREAS, the HA held a Public Hearing to accept comments on the Five Year Action Plan; and WHEREAS, HA staff evaluate the capital improvement needs of the public housing properties in order to ensure our properties are safe and well maintained; and WHEREAS, the Housing Authority will submit the 2021-2025 Capital Fund Program Five Year Action Plan to HUD; NOW THEREFORE BE IT RESOLVED, that the 2021- 2025 Capital Fund Program Five Year Action Plan is hereby approved. Adopted by the Housing Authority August 11, 2021 Catherine Courtney, Chair Catherine Johnson, Secretary ATTEST: Karen Barton, Executive Director Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart I: SummaryPHA Name :Locality (City/County & State)Original 5-Year PlanRevised 5-Year Plan (Revision No: )HOUSING AUTHORITY OF ST LOUIS PARK,MINNESOTAX2577-027402/28/2022PHA Number:MN144Status:Approval Date:Approved By:DraftA.Development Number and NameWork Statement for Work Statement for Work Statement for Work Statement for Work Statement for20212022202320242025Year 5Year 4Year 3Year 2Year 1LOUISIANA COURT (MN144000001)$281,449.00$281,449.00$281,449.00$281,449.00$281,449.00Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)12577-027402/28/2022Work Statement for Year2021Development Number/NameQuantity Estimated CostGeneral Description of Major Work CategoriesIdentifierLOUISIANA COURT (MN144000001)$281,449.00Remove service door and steps/sidewalk 6429 Franklin(Dwelling Unit-Exterior (1480)-Landings andRailings)$3,000.00ID0021Remove service door to garage and replace with siding to match. Removesteps/sidewalk to the service door. Any appropriate mitigation will be taken due toground disturbance and/or lead and asbestos.Bathroom Exhaust Fans(Dwelling Unit-Interior (1480)-Other)$35,000.00ID0026Replace existing bathroom exhaust fans in all 37 single family scattered sitehomes and install sensor. Will do appropriate remediation if necessary for lead orasbestos.Fascia boards and siding HH(Dwelling Unit-Exterior (1480)-Decks and Patios,Dwelling Unit-Exterior(1480)-Siding,Dwelling Unit-Exterior (1480)-Balconies-Porches-Railings-etc)$175,000.00ID0044Replace existing fascia boards on decks as needed. Only fascia boards that need tobe replaced due to damage will be replaced. Replace existing siding at HamiltonHouse. Will do appropriate remediation if necessary for lead or asbestos.Operating budget(Operations (1406))$3,449.00ID0083Transfer funds to operating budgetPhase 2 HH Door Locks(Dwelling Unit-Interior (1480)-Other)$25,000.00ID0125Replace remaining door locks to complete 110 unit doors at Hamilton House.Locks are obsolete, parts are no longer available.Gutter guards (Dwelling Unit-Exterior (1480)-Gutters - Downspouts)$40,000.00ID0128Add gutter guards to scattered sites.Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)12577-027402/28/2022Work Statement for Year2021Development Number/NameQuantity Estimated CostGeneral Description of Major Work CategoriesIdentifierSubtotal of Estimated Cost$281,449.00Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)22577-027402/28/2022Work Statement for Year2022Development Number/NameQuantity Estimated CostGeneral Description of Major Work CategoriesIdentifierLOUISIANA COURT (MN144000001)$281,449.00Window Replacement 2724 Blackstone(Dwelling Unit-Exterior (1480)-Windows)$20,000.00ID0008Remove existing windows, dispose of properly and replace all windows withenergy efficient windows of the same size. Framing and trim will be reused whenpossible and replaced if needed. Will do appropriate remediation if necessary forlead or asbestos.Window Replacement 2700 Colorado(Dwelling Unit-Exterior (1480)-Windows)$20,000.00ID0009Remove existing windows, dispose of properly and replace all windows withenergy efficient windows of the same size. Framing and trim will be reused whenpossible and replaced if needed. Will do appropriate remediation if necessary forlead and asbestos.Insulation & Weatherization (Dwelling Unit-Interior (1480)-Other)$18,000.00ID0022Insulation and weatherization: re-insulate attic to desired R level, new air chutesfor proper circulation, seal all gaps and penetrations in the attic at multiplescattered site homes including: 1832 Parker, 3170 Sumter, 2914 Colorado, 2351Xylon, 7101 23rd St, 3511 Rhode Island, 2601 Jersey, 6707 Eliot View, 9015Club Rd, 1420 Maryland, 1642 Dakota, 2917 Hillsboro, 1653 Ottawa, 3330Aquila. Will do appropriate remediation if necessary for lead or asbestos.Window Replacement 3017 Oregon(Dwelling Unit-Exterior (1480)-Windows)$20,000.00ID0023Remove existing windows, dispose of properly and replace all windows withenergy efficient windows of the same size. Framing and trim will be reused whenpossible and replaced if needed. Will do appropriate remediation if necessary forlead or asbestos.Window Replacement 2737 Florida(Dwelling Unit-Exterior (1480)-Windows)$20,000.00ID0025Remove existing windows, dispose of properly and replace all windows withenergy efficient windows of the same size. Framing and trim will be reused whenpossible and replaced if needed. Will do appropriate remediation if necessary forlead and asbestos.Concrete Patio - 7101 23rd St(Dwelling Unit-Site Work (1480)-Asphalt - Concrete - Paving)$3,500.00ID0039Replace back portion of existing concrete patio. Any appropriate mitigation willbe taken due to ground disturbance.Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)22577-027402/28/2022Work Statement for Year2022Development Number/NameQuantityEstimated CostGeneral Description of Major Work CategoriesIdentifierKitchen Cabinets & Counter Tops 3017 Oregon(Dwelling Unit-Interior (1480)-KitchenCabinets,Dwelling Unit-Interior (1480)-Kitchen Sinks and Faucets)$9,000.00ID0050Remove existing kitchen cabinets and counter tops and dispose of properly.Replace kitchen cabinets and counter tops. May include replacement of sink andfaucet if needed and any wall or framing repair that is needed during rehab. Willdo appropriate remediation if necessary for lead or asbestos.Driveway - 4240, 3325, 6429, 1841(Dwelling Unit-Site Work (1480)-Asphalt - Concrete - Paving)$30,000.00ID0052Replace existing asphalt driveway with same/similar at multiple addressesincluding: 4240 Raleigh, 3325 Brownlow, 6429 Franklin and 1841 Jersey. Anyappropriate mitigation will be taken due to ground disturbance.Entry Doors - Scattered Sites(Dwelling Unit-Exterior (1480)-Exterior Doors)$6,000.00ID0054Remove existing entry doors at 2914 Colorado, 8516 W 25th, 6429 Franklin,7101 W 23rd St and additional SF homes. Replace entry doors with same sizeddoor. May include replacement of or new framing and trim if needed. Will doappropriate remediation if necessary for lead or asbestos.Furnace Replacement (Dwelling Unit-Interior (1480)-Mechanical)$8,000.00ID0061Remove existing furnace and dispose of properly at 2612 Yosemite additional SF.Replace furnace with energy efficient furnace. Includes any retrofitting necessaryfor installation of new furnaces. Will do appropriate remediation if necessary forlead or asbestos.Closet Doors - HH(Dwelling Unit-Interior (1480)-Other)$40,000.00ID0063Remove and replace existing bifold closet doors in Hamilton House units. Will doappropriate remediation if necessary for lead or asbestos.Concrete garage floor 1832 Parker(Dwelling Unit-Exterior (1480)-Carports -Surface Garage)$15,000.00ID0072Remove and replace existing concrete garage floor at 1832 Parker. Anyappropriate mitigation will be taken due to ground disturbance.Bathroom Rehab hallway 1680 Kilmer (Dwelling Unit-Interior (1480)-Bathroom Counters andSinks,Dwelling Unit-Interior (1480)-Bathroom Flooring (non cyclical),Dwelling Unit-Interior (1480)-Plumbing,Dwelling Unit-Interior (1480)-Tubs and Showers)$10,000.00ID0074Rehab bathroom including replacing tub and vanity. May include replacing anydamaged framing, sub floor, flooring or walls if needed during rehab. Will doappropriate remediation if necessary for lead and asbestos.Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)22577-027402/28/2022Work Statement for Year2022Development Number/NameQuantity Estimated CostGeneral Description of Major Work CategoriesIdentifierBathroom Rehab master 3/4 bath 1680 Kilmer(Dwelling Unit-Interior (1480)-Bathroom Counters andSinks,Dwelling Unit-Interior (1480)-Bathroom Flooring (non cyclical),Dwelling Unit-Interior (1480)-Plumbing,Dwelling Unit-Interior (1480)-Tubs and Showers)$15,000.00ID0075Rehab bathroom including replacing tub, tile, toilet, vanity and fixtures. Mayinclude replacing any damaged framing, sub floor, flooring or walls if neededduring rehab. Will do appropriate remediation if necessary for lead and asbestos.Operating budget(Operations (1406))$1,949.00ID0085Transfer funds to operating budgetWindow trim 3170 Sumter(Dwelling Unit-Interior (1480)-Other)$6,000.00ID0088Replace existing window trim at 3170 Sumter. Will remediate lead or asbestos ifneeded.Window and trim replacement 7101 W 23(Dwelling Unit-Exterior (1480)-Windows)$20,000.00ID0089Remove existing windows and trim, dispose of properly and replace all windowswith energy efficient windows of the same size. Framing will be reused whenpossible and replaced if needed Trim will be replaced. Will do appropriateremediation if necessary for lead.Concrete Steps front and back 3511 Rhode Island(Dwelling Unit-Exterior (1480)-Landings andRailings)$10,000.00ID0129Remove exterior concrete steps and replace with new steps. Any appropriatemitigation will be taken due to ground disturbance.Air conditioners(Dwelling Unit-Interior (1480)-Mechanical)$9,000.00ID0142New air conditioners for individual units. Some air conditioners will fit into anexisting sleeve. Other ACs will also include adding a sleeve to the unit.Additional remediation as necessary. Energy efficiency will be considered inpurchasing the ACs.Subtotal of Estimated Cost$281,449.00Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)32577-027402/28/2022Work Statement for Year2023Development Number/NameQuantityEstimated CostGeneral Description of Major Work CategoriesIdentifierLOUISIANA COURT (MN144000001)$281,449.00Roof - 2606 Yosemite(Dwelling Unit-Exterior (1480)-Roofs)$15,000.00ID0045Remove and replace existing roof ¿ asphalt roof shingles, roof felt and ice/watershield, install new shingles, replace flashing, add new roof vents as needed, sealall areas as needed.Replace existing flooring (Dwelling Unit-Interior (1480)-Flooring (non routine))$5,000.00ID0055Replace existing flooring in scattered sites including 3141 Louisiana and 1680Kilmer and additional SF homes. Will do appropriate remediation if necessary forlead or asbestos.Operating budget(Operations (1406))$3,449.00ID0090Transfer funds to operating budgetRoof - 3511 Rhode Island(Dwelling Unit-Exterior (1480)-Roofs)$15,000.00ID0093Remove and replace existing roof ¿ asphalt roof shingles, roof felt and ice/watershield, install new shingles, replace flashing, add new roof vents as needed, sealall areas as needed.Window Replacement - HH(Dwelling Unit-Exterior (1480)-Windows)$95,000.00ID0094Remove existing windows, dispose of properly and replace all windows withenergy efficient windows of the same size in community room, front lobby, mgt.office. Framing and trim will be reused when possible and replaced if needed.Will do appropriate remediation if necessary for lead or asbestos.Tree Trimming(Dwelling Unit-Site Work (1480)-Other)$5,000.00ID0095Tree Trimming at sites as needed.Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)32577-027402/28/2022Work Statement for Year2023Development Number/NameQuantity Estimated CostGeneral Description of Major Work CategoriesIdentifierWindow Replacement 2917 Hillsboro(Dwelling Unit-Exterior (1480)-Windows)$20,000.00ID0096Remove existing windows, dispose of properly and replace all windows withenergy efficient windows of the same size. Framing and trim will be reused whenpossible and replaced if needed. Will do appropriate remediation if necessary forlead or asbestos.Window Replacement 6429 Franklin(Dwelling Unit-Exterior (1480)-Windows)$20,000.00ID0097Remove existing windows, dispose of properly and replace all windows withenergy efficient windows of the same size. Framing and trim will be reused whenpossible and replaced if needed. Will do appropriate remediation if necessary forlead or asbestos.Window Replacement 4240 Raleigh(Dwelling Unit-Exterior (1480)-Windows)$20,000.00ID0098Remove existing windows, dispose of properly and replace all windows withenergy efficient windows of the same size. Framing and trim will be reused whenpossible and replaced if needed. Will do appropriate remediation if necessary forlead or asbestos.\Window Replacement 2738 Jersey(Dwelling Unit-Exterior (1480)-Windows)$20,000.00ID0099Remove existing windows, dispose of properly and replace all windows withenergy efficient windows of the same size. Framing and trim will be reused whenpossible and replaced if needed. Will do appropriate remediation if necessary forlead or asbestos.Roof - 2732 Blackstone(Dwelling Unit-Exterior (1480)-Roofs)$15,000.00ID0102Remove and replace existing roof asphalt roof shingles, roof felt and ice/watershield, install new shingles, replace flashing, add new roof vents as needed, sealall areas as needed.Bathroom Rehab 2732 Blackstone(Dwelling Unit-Interior (1480)-Bathroom Counters andSinks,Dwelling Unit-Interior (1480)-Bathroom Flooring (non cyclical),Dwelling Unit-Interior (1480)-Plumbing,Dwelling Unit-Interior (1480)-Tubs and Showers)$10,000.00ID0103Rehab bathroom including replacing tub, tile, toilet, vanity and fixtures. Mayinclude replacing any damaged framing, sub floor, flooring or walls if neededduring rehab. Will do appropriate remediation if necessary for lead and asbestos.Bathroom Rehab 1420 Maryland(Dwelling Unit-Interior (1480)-Bathroom Counters andSinks,Dwelling Unit-Interior (1480)-Bathroom Flooring (non cyclical),Dwelling Unit-Interior (1480)-Plumbing,Dwelling Unit-Interior (1480)-Tubs and Showers)$10,000.00ID0104Rehab bathroom including replacing tub, tile, toilet, vanity and fixtures. Mayinclude replacing any damaged framing, sub floor, flooring or walls if neededduring rehab. Will do appropriate remediation if necessary for lead and asbestos.Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)32577-027402/28/2022Work Statement for Year2023Development Number/NameQuantity Estimated CostGeneral Description of Major Work CategoriesIdentifierBathroom Rehab 9015 Club Rd(Dwelling Unit-Interior (1480)-Bathroom Counters andSinks,Dwelling Unit-Interior (1480)-Bathroom Flooring (non cyclical),Dwelling Unit-Interior (1480)-Plumbing,Dwelling Unit-Interior (1480)-Tubs and Showers)$10,000.00ID0105Rehab bathroom including replacing tub, tile, toilet, vanity and fixtures. Mayinclude replacing any damaged framing, sub floor, flooring or walls if neededduring rehab. Will do appropriate remediation if necessary for lead and asbestos.Air conditioners(Dwelling Unit-Interior (1480)-Mechanical)$18,000.00ID0141New air conditioners for individual units. Some air conditioners will fit into anexisting sleeve. Other ACs will also include adding a sleeve to the unit.Additional remediation as necessary. Energy efficiency will be considered inpurchasing the ACs.Subtotal of Estimated Cost$281,449.00Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)42577-027402/28/2022Work Statement for Year2024Development Number/NameQuantity Estimated CostGeneral Description of Major Work CategoriesIdentifierLOUISIANA COURT (MN144000001)$281,449.00Water softener - HH(Non-Dwelling Interior (1480)-Mechanical)$45,000.00ID0042Remove existing water softener, replace with new, properly sized, water softener(hard and soft water) that works with building plumbing. Will do appropriateremediation if necessary for lead or asbestos.Sump pump(Dwelling Unit-Interior (1480)-Plumbing)$14,000.00ID0082Install sump pumps at Xylon and Aquila. Remediate any soil corrections or leador asbestos.Operating budget(Operations (1406))$5,449.00ID0106Transfer funds to operating budgetWindow and patio door replacement 1680 Kilmer(Dwelling Unit-Exterior (1480)-Windows)$25,000.00ID0108Remove existing windows and patio door, dispose of properly and replace allwindows and patio door with energy efficient windows of the same size. Framingand trim will be reused when possible and replaced if needed. Will do appropriateremediation if necessary for lead or asbestos.Window Replacement 6707 Eliot View(Dwelling Unit-Exterior (1480)-Windows)$20,000.00ID0109Remove existing windows, dispose of properly and replace all windows withenergy efficient windows of the same size. Framing and trim will be reused whenpossible and replaced if needed. Will do appropriate remediation if necessary forlead or asbestos.Window Replacement 3141 Louisiana(Dwelling Unit-Exterior (1480)-Windows)$20,000.00ID0110Remove existing windows, dispose of properly and replace all windows withenergy efficient windows of the same size. Framing and trim will be reused whenpossible and replaced if needed. Will do appropriate remediation if necessary forlead or asbestos.Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)42577-027402/28/2022Work Statement for Year2024Development Number/NameQuantityEstimated CostGeneral Description of Major Work CategoriesIdentifierKitchen Cabinets & Counter Tops 3141 Louisiana(Dwelling Unit-Interior (1480)-KitchenCabinets,Dwelling Unit-Interior (1480)-Kitchen Sinks and Faucets)$10,000.00ID0111Remove existing kitchen cabinets and counter tops and dispose of properly.Replace kitchen cabinets and counter tops. May include replacement of sink andfaucet if needed and any wall or framing repair that is needed during rehab. Willdo appropriate remediation if necessary for lead or asbestos.Kitchen Cabinets & Counter Tops 4316 Mackey(Dwelling Unit-Interior (1480)-KitchenCabinets,Dwelling Unit-Interior (1480)-Kitchen Sinks and Faucets)$10,000.00ID0112Remove existing kitchen cabinets and counter tops and dispose of properly.Replace kitchen cabinets and counter tops. May include replacement of sink andfaucet if needed and any wall or framing repair that is needed during rehab. Willdo appropriate remediation if necessary for lead or asbestos.Driveway Replacement 2612 Yosemite(Non-Dwelling Site Work (1480)-Asphalt - Concrete - Paving)$15,000.00ID0113Replace existing driveway with same/similar. Any appropriate mitigation will betaken due to ground disturbance.Driveway Replacement 8220 34 1/2 St(Non-Dwelling Site Work (1480)-Asphalt - Concrete - Paving)$15,000.00ID0114Replace existing driveway with same/similar. Any appropriate mitigation will betaken due to ground disturbance.Driveway Replacement 2700 Colorado(Non-Dwelling Site Work (1480)-Asphalt - Concrete - Paving)$5,000.00ID0115Replace existing driveway with same/similar. Any appropriate mitigation will betaken due to ground disturbance.Driveway Replacement 4316 Mackey(Non-Dwelling Site Work (1480)-Asphalt - Concrete - Paving)$15,000.00ID0116Replace existing driveway with same/similar. Any appropriate mitigation will betaken due to ground disturbance.Front sidewalk and steps 3220 Jersey(Dwelling Unit-Exterior (1480)-Landings and Railings)$10,000.00ID0117Remove exterior concrete steps and front sidewalk and replace. Any appropriatemitigation will be taken due to ground disturbance.Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)42577-027402/28/2022Work Statement for Year2024Development Number/NameQuantityEstimated CostGeneral Description of Major Work CategoriesIdentifierFront sidewalk and steps 3973 Alabama(Dwelling Unit-Exterior (1480)-Landings and Railings)$10,000.00ID0118Remove exterior concrete steps and front sidewalk and replace. Any appropriatemitigation will be taken due to ground disturbance.Front steps 2612 Yosemite(Dwelling Unit-Exterior (1480)-Landings and Railings)$10,000.00ID0119Remove front steps and sidewalk and repair/replace as needed. Any appropriatemitigation will be taken due to ground disturbance.Security cameras - HH(Non-Dwelling Interior (1480)-Other)$10,000.00ID0122Add additional security cameras to existing security system. No remediationneeded for this project.Deck replacement 2612 Yosemite(Dwelling Unit-Exterior (1480)-Decks and Patios)$15,000.00ID0124Replace existing deck boards, stairs, railings, and support as needed. Decking willbe no maintenance material.Kitchen Counter Tops 3330 Aquila(Dwelling Unit-Interior (1480)-Kitchen Cabinets,Dwelling Unit-Interior (1480)-Kitchen Sinks and Faucets)$2,000.00ID0130Remove existing kitchen cabinets and counter tops and dispose of properly.Replace kitchen cabinets and counter tops. May include replacement of sink andfaucet if needed and any wall or framing repair that is needed during rehab. Willdo appropriate remediation if necessary for lead or asbestos.Air conditioners(Dwelling Unit-Interior (1480)-Mechanical)$25,000.00ID0140New air conditioners for individual units. Some air conditioners will fit into anexisting sleeve. Other ACs will also include adding a sleeve to the unit.Additional remediation as necessary. Energy efficiency will be considered inpurchasing the ACs.Subtotal of Estimated Cost$281,449.00Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)52577-027402/28/2022Work Statement for Year2025Development Number/NameQuantityEstimated CostGeneral Description of Major Work CategoriesIdentifierLOUISIANA COURT (MN144000001)$281,449.00Lighting Community Room - HH(Non-Dwelling Interior (1480)-Other,Non-Dwelling Interior (1480)-Electrical)$10,000.00ID0031Replace existing community room lighting with energy efficient lighting. Willwork with CEE and/or Xcel Energy on any possible rebates or retrofitting forenergy efficiency. Will do appropriate remediation if necessary for lead orasbestos.HH Second Floor Railing(Non-Dwelling Interior (1480)-Other)$5,000.00ID0059Replace existing railing along second floor hallway overlooking community roomand replace with a half wall that meets building code and continues the half wallthat is along a portion of the hallway. Will do appropriate remediation ifnecessary for lead or asbestos.Tree Trimming(Dwelling Unit-Site Work (1480)-Other)$15,000.00ID0062Tree Trimming at sites as needed.Architect and PNA(Contract Administration (1480)-Other)$10,000.00ID0066Architecture: Design and Physical Needs AssessmentExcessive Tenant Damage(Dwelling Unit-Interior (1480)-Appliances,Dwelling Unit-Interior (1480)-Bathroom Counters and Sinks,Dwelling Unit-Interior (1480)-Bathroom Flooring (noncyclical),Dwelling Unit-Interior (1480)-Commodes,Dwelling Unit-Interior (1480)-Electrical,DwellingUnit-Interior (1480)-Flooring (non routine),Dwelling Unit-Interior (1480)-Interior Doors,DwellingUnit-Interior (1480)-Interior Painting (non routine),Dwelling Unit-Interior (1480)-KitchenCabinets,Dwelling Unit-Interior (1480)-Kitchen Sinks and Faucets,Dwelling Unit-Interior (1480)-Mechanical,Dwelling Unit-Interior (1480)-Other,Dwelling Unit-Interior (1480)-Plumbing,DwellingUnit-Interior (1480)-Tubs and Showers)$10,000.00ID0067Repair excessive tenant damage - any PH unit as needed. Repair walls, ceilings,floors, doors, plumbing ¿ tub, sink, faucets, showerheads, cabinets, mirror,faucets, electrical outlets, wiring, switch plates, appliances, smoke detectors. Willdo appropriate remediation if necessary for lead or asbestos.Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)52577-027402/28/2022Work Statement for Year2025Development Number/NameQuantity Estimated CostGeneral Description of Major Work CategoriesIdentifierFurnace Replacement (Dwelling Unit-Interior (1480)-Mechanical)$4,500.00ID0101Remove existing furnace and dispose of properly at SF homes. Replace furnacewith energy efficient furnace. Includes any retrofitting necessary for installationof new furnaces. Will do appropriate remediation if necessary for lead or asbestos.Operating budget(Operations (1406))$10,949.00ID0107Transfer funds to operating budgetBreezeway rehab 7101 W 23rd St(Dwelling Unit-Exterior (1480)-Windows,Dwelling Unit-Interior(1480)-Other)$10,000.00ID0121Remove all existing storm/screen windows and framing. Add new framing toallow for double hung windows or equivalent. Insulate walls as needed. Will doappropriate remediation for lead or asbestos.Air conditioners(Dwelling Unit-Interior (1480)-Mechanical)$30,000.00ID0123New air conditioners for individual units. Some air conditioners will fit into anexisting sleeve. Other ACs will also include adding a sleeve to the unit.Additional remediation as necessary. Energy efficiency will be considered inpurchasing the ACs.Driveway Replacement 2732 Blackstone(Non-Dwelling Site Work (1480)-Asphalt - Concrete -Paving)$10,000.00ID0131Replace existing driveway with same/similar. Any appropriate mitigation will betaken due to ground disturbance.Driveway Replacement 3330 Aquila(Non-Dwelling Site Work (1480)-Asphalt - Concrete - Paving)$8,000.00ID0132Replace existing driveway with same/similar. Any appropriate mitigation will betaken due to ground disturbance.Driveway Replacement 3511 Rhode Island(Non-Dwelling Site Work (1480)-Asphalt - Concrete -Paving)$10,000.00ID0133Replace existing driveway with same/similar. Any appropriate mitigation will betaken due to ground disturbance.Form HUD-50075.2(4/2008) Capital Fund Program - Five-Year Action PlanOffice of Public and Indian HousingU.S. Department of Housing and Urban DevelopmentPart II: Supporting Pages - Physical Needs Work Statements (s)52577-027402/28/2022Work Statement for Year2025Development Number/NameQuantity Estimated CostGeneral Description of Major Work CategoriesIdentifierRadon testing(Dwelling Unit-Interior (1480)-Other)$18,000.00ID0134Test for radon at scattered site homes.Generator(Non-Dwelling Construction - Mechanical (1480)-Generator)$55,000.00ID0135Replace generator at Hamilton House.Elevator monitoring system(Non-Dwelling Construction - Mechanical (1480)-Elevator)$55,000.00ID0136Upgrade elevator monitoring system at Hamilton House.Snow tractor(Non-Dwelling Equipment-Expendable/Non-Expendable (1480)-Other)$20,000.00ID0137Snow tractor for Hamilton House use.Subtotal of Estimated Cost$281,449.00Form HUD-50075.2(4/2008) HOUSING AUTHORITY OF ST. LOUIS PARK Agenda Item #6a St. Louis Park, Minnesota Meeting Date: August 11, 2021 TITLE: Amendments to the Housing Authority Admissions and Continued Occupancy Policy (ACOP) for the Public Housing Program Resolution No. 718 RECOMMENDED ACTION: Staff recommends that the Housing Authority Board approve Resolution No. 718 amending the ACOP. POLICY CONSIDERATIONS: Does the Housing Authority Board agree with the proposed amendments to the ACOP? SUMMARY: The Housing Authority is required to have an Admissions and Continued Occupancy Policy (ACOP) outlining policies and processes related to the administration of the Public Housing program. The policy allows for transparency, equity and objectivity. The ACOP allows others to understand the HA process, standardizes processes and decisions across HA staff, and ensures just treatment across cases. The ACOP must be in accordance with HUD regulations and requirements, be available for public review, and must be adopted by the HA Board. The ACOP is currently in place and policy updates have been previously approved by the HA Board. The following policy changes are recommended and must be approved by the board: 2-III.B. ORAL INTERPRETATION, interpretation services policy to LEP persons. LEP refers to persons with Limited English Proficiency. LEP is further explained in the overview in Chapter 2, Part III: Improving Access to Services for Persons with Limited English Proficiency (LEP) 3-II.E. EIV SYSTEM SEARCHES new section on EIV searches for existing tenants, debts owed to HAs and terminations, and income and IVT reports. EIV is Enterprise Income Verification, IVT is Income Validation Tool. 14-I.B. INFORMAL HEARING PROCESS updates on the informal hearing process including remote hearings and ensuing access for persons with disabilities and LEP individuals. 14-II.A. HEARING AND APPEAL PROVISIONS FOR NONCITIZENS updated policy on charging for copies of documents related to the hearing. 14-III.E. PROCEDURES TO OBTAIN A HEARING, update HA policy on scheduling of hearings if conducted remotely. 14.-III.F. SELECTION OF HEARING OFFICER, update policy on selection of hearing officer. 14-III.G. REMOTE HEARINGS, conducting hearings remotely. 14-III.H. PROCEDURES GOVERNING THE HEARING, updated policy on rights of complainant regarding cost of documents related to the hearing and updated HA policy under generation procedures on hearsay evidence definition. EXHIBIT 14-1: GRIEVANCE PROCEDURE, updated grievance procedure to reflect changes throughout chapter 14. Staff will review the policy changes with the Board at the HA Board meeting. New language being added to the policy is double underlined. A strikethrough delineates language proposed to be eliminated from the policy. Final formatting and distribution of the amended policy will occur following Board approval. Attachments: Resolution No. 718 Amendment to ACOP Prepared by: Marney Olson, Assistant Housing Supervisor HOUSING AUTHORITY OF ST. LOUIS PARK Resolution No. 718 Amendment to the Admissions and Continued Occupancy Policy (ACOP) WHEREAS, HUD requires housing authorities administering the Public Housing Program to have an Admissions and Continued Occupancy Policy (ACOP) for the effective administration and operation of its Public Housing program, and WHEREAS, HUD policy allows the Housing Authority to make utility reimbursements to the family or directly to the utility provider, and WHEREAS, the Housing Authority has updated the ACOP to reflect changes to HA policy as shown in Exhibit A: 2-III.B. ORAL INTERPRETATION, 3-II.E. EIV SYSTEM SEARCHES, and throughout Chapter 14: Grievances and Appeals, THEREFORE, BE IT RESOLVED, by the Housing Authority of St. Louis Park, that the updated ACOP is hereby adopted. Adopted by the Authority August 11, 2021 _____________________________ Catherine Courtney, Chair ______________________________ Catherine Johnson, Secretary Attest: _______________________________ Karen Barton, Executive Director Exhibit A, Resolution No. 718 2-III.B. ORAL INTERPRETATION The HA will offer competent interpretation services free of charge, upon request, to the LEP person. PHA Policy The PHA will utilize a language line for telephone interpreter services. When exercising the option to conduct remote hearings, however, the HA will coordinate with a remote interpretation service which, when available, uses video conferencing technology rather than voice-only interpretation. Where LEP persons desire, they will be permitted to use, at their own expense, an interpreter of their own choosing, in place of or as a supplement to the free language services offered by the HA. The HA, at its discretion, may choose to use the language services even when LEP persons desire to use an interpreter of their choosing. The interpreter may be a family member or friend. If the interpreter chosen by a family member is a minor, the HA will not rely on the minor to serve as the interpreter. The HA will analyze the various kinds of contacts it has with the public, to assess language needs and decide what reasonable steps should be taken. “Reasonable steps” may not be reasonable where the costs imposed substantially exceed the benefits. Where feasible and possible, according to its language assistance plan (LAP), the PHA will train and hire bilingual staff to be available to act as interpreters and translators, will pool resources with other HAs, and will standardize documents. 3-II.E. EIV SYSTEM SEARCHES [Notice PIH 2018-18; EIV FAQs; EIV System Training 9/30/20] Existing Tenant Search Prior to admission to the program, the PHA must search for all household members using the EIV Existing Tenant Search module. The PHA must review the reports for any SSA matches involving another HA or a multifamily entity and follow up on any issues identified. The HA must provide the family with a copy of the Existing Tenant Search results if requested. At no time may any family member receive duplicative assistance. If the tenant is a new admission to the HA, and a match is identified at a multifamily property, the HA must report the program admission date to the multifamily property and document the notification in the tenant file. The family must provide documentation of move-out from the assisted unit, as applicable. HA Policy The HA will contact the HA or owner identified in the report to confirm that the family has moved out of the unit and obtain documentation of current tenancy status, including a form HUD-50058 or 50059, as applicable, showing an end of participation. The HA will only approve assistance contingent upon the move-out from the currently occupied assisted unit. Debts Owed to HAs and Terminations All adult household members must sign the form HUD-52675, Debts Owed to Public Housing and Terminations. Prior to admission to the program, the PHA must search for each adult family member in the Debts Owed to HAs and Terminations module. If a current or former tenant disputes the information in the module, the tenant should contact the HA directly in writing to dispute the information and provide any documentation that supports the dispute. If the HA determines that the disputed information is incorrect, the HA will update or delete the record from EIV. Former tenants may dispute debt and termination information for a period of up to three years from the end of participation date in the program. HA Policy The HA will require each adult household member to sign the form HUD-52675 once at the eligibility determination. Any new members added to the household after admission will be required to sign the form HUD-52675 prior to being added to the household. The HA will search the Debts Owed to HAs and Terminations module as part of the eligibility determination for new households and as part of the screening process for any household members added after the household is admitted to the program. If any information on debts or terminations is returned by the search, the HA will determine if this information warrants a denial in accordance with the policies in Part III of this chapter. Income and IVT Reports For each new admission, the HA is required to review the EIV Income and IVT Reports to confirm and validate family reported income within 120 days of the IMS/PIC submission date of the new admission. The HA must print and maintain copies of the EIV Income and IVT reports in the tenant file and resolve any discrepancies with the family within 60 days of the EIV Income or IVT report dates. 14-I.B. INFORMAL HEARING PROCESS [24 CFR 960.208(a) and PH Occ GB, p. 58] Scheduling an Informal Hearing HA Policy A request for an informal hearing must be made in writing and delivered to the HA either in person or by first class mail, by the close of the business day, no later than 10 business days from the date of the HA’s notification of denial of admission. The HA will schedule and send written notice of the informal hearing within 10 business days of the family’s request. If the HA informal hearing will be conducted remotely, at the time the notice is sent to the family, the family will be informed: Regarding the processes involved in a remote informal hearing; That the HA will provide technical assistance prior to and during the informal hearing, if needed; and That if the family or any individual witness has any technological, resource, or accessibility barriers preventing them from fully accessing the remote informal hearing, the family may inform the HA and the HA will assist the family in either resolving the issues or allow the family to participate in an in-person informal hearing, as appropriate. Remote Informal Hearings HA Policy All HA policies and processes for remote informal hearings will be conducted in accordance with due process requirements and compliance with HUD regulations. The HA has the sole discretion to require that informal hearings be conducted remotely in case of local, state, or national physical distancing orders, and in cases of inclement weather or natural disaster. In addition, the HA will conduct an informal hearing remotely upon request of the applicant as a reasonable accommodation for a person with a disability, if an applicant does not have child care or transportation that would enable them to attend the informal hearing, or if the applicant believes an in-person informal hearing would create an undue health risk. The HA will consider other reasonable requests for a remote informal hearing on a case-by-case basis. Conducting an Informal Hearing [PH Occ GB, p. 58] HA Policy The informal hearing will be conducted by a person other than the one who made the decision under review, or a subordinate of this person. The applicant will be provided an opportunity to present written or oral objections to the decision of the HA. The person conducting the informal hearing will make a recommendation to the HA, but the HA is responsible for making the final decision as to whether admission should be granted or denied. Remote Informal Hearings [Notice PIH 2020-32] There is no requirement that informal hearings be conducted in-person, and as such, HUD allows HAs to conduct all or a portion of their informal hearings remotely either over the phone, via video conferencing, or through other virtual platforms. If the PHA chooses to conduct remote informal hearings, applicants may still request an in-person informal hearing, as applicable. HA Policy The HA has the sole discretion to require that informal hearings be conducted remotely in case of local, state, or national physical distancing orders, and in cases of inclement weather or natural disaster. In addition, the HA will conduct an informal hearing remotely upon request of the applicant as a reasonable accommodation for a person with a disability, if an applicant does not have child care or transportation that would enable them to attend the informal hearing, or if the applicant believes an in-person informal hearing would create an undue health risk. The HA will consider other reasonable requests for a remote informal hearing on a case-by-case basis. Ensuring Accessibility for Persons with Disabilities and LEP Individuals As with in-person informal hearings, the platform for conducting remote informal hearings must be accessible to persons with disabilities and the informal hearing must be conducted in accordance with Section 504 and accessibility requirements. This includes ensuring any information, websites, emails, digital notifications, and other virtual platforms are accessible for persons with vision, hearing, and other disabilities. Further, providing effective communication in a digital context may require the use of individualized auxiliary aids or services, such as audio description, captioning, sign language and other types of interpreters, keyboard accessibility, accessible documents, screen reader support, and transcripts. Auxiliary aids or services must be provided in accessible formats, in a timely manner, and in such a way to protect the privacy and independence of the individual. HAs may never request or require that individuals with disabilities provide their own auxiliary aids or services, including for remote informal hearings. If no method of conducting a remote informal hearing is available that appropriately accommodates an individual’s disability, the HA may not hold against the individual his or her inability to participate in the remote informal review, and the HA should consider whether postponing the remote informal hearing to a later date is appropriate or whether there is a suitable alternative. Due to the individualized nature of disability, the appropriate auxiliary aid or service necessary, or reasonable accommodation, will depend on the specific circumstances and requirements. As with in-person hearings, Limited English Proficiency (LEP) requirements also apply to remote informal hearings, including the use of interpretation services and document translation. See Chapter 2 for a more thorough discussion of accessibility and LEP requirements, all of which apply in the context of remote informal hearings. Conducting Remote Informal Hearings [Notice PIH 2020-32] The HA must ensure that the lack of technology or inability to use technology for remote informal hearings does not pose a disadvantage to families that may not be apparent to the HA. The HA should determine through a survey or other means if these barriers exist prior to conducting the remote informal hearing and, if the family does not have the proper technology to fully participate, either postpone the informal hearing or provide an alternative means of access. As with in-person informal hearings, the HA must provide all materials presented, whether paper or electronic, to the family prior to the remote informal hearing. The family must also be provided with an accessible means by which to transmit their own evidence. The HA must ensure that the applicant has the right to hear and be heard. All HA policies and processes for remote informal hearings will be conducted in accordance with due process requirements and will be in compliance with HUD regulations at 24 CFR 966.56 and the guidance for conducting remote hearings specified in Notice PIH 2020-32. HA Policy The HA will conduct remote informal hearings via a video conferencing platform, when available. If, after attempting to resolve any barriers, applicants are unable to adequately access the video conferencing platform at any point, or upon applicant request, the informal hearing will be conducted by telephone conferencing call-in. If the family is unable to adequately access the telephone conferencing call-in at any point, the remote informal hearing will be postponed, and an in-person alternative will be provided promptly within a reasonable time. At least five business days prior to scheduling the remote hearing, the HA will provide the family with login information and/or conferencing call-in information and an electronic copy of all materials being presented via first class mail and/or email. The notice will advise the family of technological requirements for the hearing and request the family notify the HA of any known barriers. The HA will resolve any barriers using the guidance in Section 6 of Notice PIH 2020-32, including offering the family the opportunity to attend an in-person hearing. If the informal hearing is to be conducted remotely, the HA will require the family to provide any documents directly relevant to the informal hearing at least 24 hours before the scheduled hearing through the mail, via email, or text. The HA will scan and email copies of these documents to the HA representative and to the person conducting the informal hearing the same day. Documents will be shared electronically whenever possible. The HA will follow up the email with a phone call and/or email to the applicant at least one business day prior to the remote informal hearing to ensure that the applicant received all information and is comfortable accessing the video conferencing or call-in platform. The HA will ensure that all electronic information stored or transmitted with respect to the informal hearing is secure, including protecting personally identifiable information (PII), and meets the requirements for accessibility for persons with disabilities and persons with LEP. The HA will conduct remote informal hearings via telephone conferencing call-in or via videoconferencing. If the informal hearing will be conducted via videoconferencing, the HA will ensure that all applicants, applicant representatives, HA representatives, and the person conducting the informal hearing can adequately access the platform (i.e. hear, be heard, see, and be seen). If any applicant, applicant representative, HA representatives, and the person conducting the informal hearing is unable to effectively utilize the videoconferencing platform, the informal hearing will be conducted by telephone conferencing call-in. Witness testimony may be accepted via telephone call-in. Whether the informal hearing is to be conducted via videoconferencing or telephone call-in, the HA will provide all parties login information and/or conferencing all-in information before the informal hearing. 14-II.A. HEARING AND APPEAL PROVISIONS FOR NONCITIZENS [24 CFR 5.514] Informal Hearing Procedures for Applicants [24 CFR 5.514(f)] Evidence The family must be provided the opportunity to examine and copy at the family’s expense, at a reasonable time in advance of the hearing, any documents in the possession of the HA pertaining to the family’s eligibility status, or in the possession of the USCIS (as permitted by USCIS requirements), including any records and regulations that may be relevant to the hearing. HA Policy The family will be allowed to copy any documents related to the hearing at a cost of $.50 per page no cost to the family. The family must request discovery of HA documents no later than 12:00 p.m. on the business day prior to the hearing. 14-III.E. PROCEDURES TO OBTAIN A HEARING Scheduling of Hearings [24 CFR 966.56(a)] If the complainant has complied with all requirements for requesting a hearing as described above, a hearing must be scheduled by the hearing officer promptly for a time and place reasonably convenient to both the complainant and the HA. A written notification specifying the time, place and the procedures governing the hearing must be delivered to the complainant and the appropriate HA official. HA Policy Within 10 business days of receiving a written request for a hearing, the hearing officer will schedule and send written notice of the hearing to both the complainant and the HA. If the HA hearing will be conducted remotely, at the time the notice is sent to the family, the family will be notified: Regarding the processes involved in a remote grievance hearing; That the HA will provide technical assistance prior to and during the hearing, if needed; and That if the family or any individual witness has any technological, resource, or accessibility barriers, the family may inform the PHA and the PHA will assist the family in either resolving the issue or allow the family to participate in an in-person hearing, as appropriate. 14-III.F. SELECTION OF HEARING OFFICER [24 CFR 966.53(e)] The grievance hearing must be conducted by an impartial person or persons appointed by the HA, other than the person who made or approved the HA action under review, or a subordinate of such person. The HA must describe their policies for selection of a hearing officer in their lease. HA Policy HA grievance hearings will be conducted by a single hearing officer and not a panel. The HA will select an impartial person, other than the person who made or approved the decision under review, or a subordinate of that person to serve as the Hearing Officer. The individual does not need legal training The HA will appoint a staff member who was not involved in the decision under appeal. If a designated staff member (such as the program manager) was involved in the decision, or is a subordinate of such person, an alternate hearing officer will be selected. The HA may select designated staff members who were not involved in the decision under appeal in certain circumstances, such as appeals involving discrimination claims or denials of requests for reasonable accommodations. HAs must describe their policies for selection of a hearing officer in their lease forms. Changes to the public housing lease are subject to a 30-day comment period [24 CFR 966.4] 14-III.G. REMOTE HEARINGS [Notice PIH 2020-32] Conducting Hearings Remotely The PHA must ensure that the lack of technology or inability to use technology for remote grievance hearings does not pose a disadvantage to families that may not be apparent to the PHA. The PHA should determine through a survey or other means if these barriers exist prior to conducting the remote grievance hearing and, if the family does not have the proper technology to fully participate, either postpone the hearing or provide an alternative means of access. As with in-person grievance hearings, the PHA must provide all materials presented, whether paper or electronic, to the family prior to the remote grievance hearing. The family must also be provided with an accessible means by which to transmit their own evidence. The PHA’s essential responsibility is to ensure grievance hearings meet the requirements of due process and comply with HUD regulations. Therefore, all PHA policies and processes for remote grievance hearings will be conducted in accordance with due process requirements and will be in compliance with HUD regulations at 24 CFR 966.56 and the guidance for conducting remote hearings specified in Notice PIH 2020-32. PHA Policy The PHA will conduct remote grievance hearings via a video conferencing platform, when available. If, after attempting to resolve any barriers, participants are unable to adequately access the video conferencing platform at any point, or upon request, the grievance hearing will be conducted by telephone conferencing call-in. If the family is unable to adequately access the telephone conferencing call-in at any point, the remote grievance hearing will be postponed, and an in-person alternative will be provided promptly within a reasonable time. At least five business days prior to scheduling the remote hearing, the PHA will provide the family with login information and/or conferencing call-in information and an electronic copy of all materials being presented via first class mail and/or email. The notice will advise the family of technological requirements for the hearing and request the family notify the PHA of any known barriers. The PHA will resolve any barriers using the guidance in Section 6 of Notice PIH 2020-32, including offering the family the opportunity to attend an in-person hearing. The PHA will follow up with a phone call and/or email to the family at least one business day prior to the remote grievance hearing to ensure that the family received all information and is comfortable accessing the video conferencing or call-in platform. The PHA will ensure that all electronic information stored or transmitted with respect to the grievance hearing is secure, including protecting personally identifiable information (PII), and meets the requirements for accessibility for persons with disabilities and persons with LEP. In conducting any hearing remotely, the PHA shall ensure due process and that all parties are able to have full access to the hearing. The PHA will conduct remote hearings via telephone conferencing call-in or via videoconferencing. If the hearing will be conducted via videoconferencing, the PHA will ensure that all tenants, tenant’s representatives, advocates, witnesses, PHA representatives, and the hearing officer can adequately access the platform (i.e., hear, be heard, see, and be seen). Witnesses may testify by telephone call-in. If any tenant, tenant representative, advocate, witness, PHA representative, or the hearing officer is unable to effectively utilize the videoconferencing platform, the hearing will be conducted by telephone conferencing call-in. Whether the hearing is to be conducted via videoconferencing or telephone call-in, the PHA will provide all parties login information and/or telephone call-in information before the hearing. 14-III.H. PROCEDURES GOVERNING THE HEARING [24 CFR 966.56] Rights of Complainant [24 CFR 966.56(b)] HA Policy The tenant will be allowed to copy any documents related to the hearing at a cost of $.50 per page no cost to the family. There will be no charge for documents emailed by the HA. The family must request discovery of HA documents no later than 12:00 p.m. on the business day prior to the hearing. General Procedures [24 CFR 966.56(d), (e)] At the hearing, the complainant must first make a showing of an entitlement to the relief sought and thereafter the HA must sustain the burden of justifying the HA action or failure to act against which the complaint is directed [24 CFR 966.56(d)]. The hearing is conducted informally by the hearing officer. The HA and the tenant must be given the opportunity to present oral or documentary evidence pertinent to the facts and issues raised by the complaint, and to question any witnesses. HA Policy Any evidence to be considered by the hearing officer must be presented at the time of the hearing. There are four categories of evidence. Oral evidence: the testimony of witnesses Documentary evidence: a writing which is relevant to the case, for example, a letter written to the HA. Writings include all forms of recorded communication or representation, including letters, emails, words, pictures, sounds, videotapes or symbols or combinations thereof. Demonstrative evidence: Evidence created specifically for the hearing and presented as an illustrative aid to assist the hearing officer, such as a model, a chart or other diagram. Real evidence: A tangible item relating directly to the case. Hearsay Evidence is evidence based not on a witness’ personal knowledge. In and of itself, hearsay evidence carries no weight when making a finding of fact. The hearing officer may include hearsay evidence when considering their decision if it is corroborated by other evidence. Even though hearsay evidence is generally admissible in a hearing, the hearing officer will not base a hearing decision on hearsay alone unless there is clear probative value and credibility of the evidence, and the party seeking the change has met the burden of proof. Hearsay Evidence is evidence of a statement that was made other than by a witness while testifying at the hearing and that is offered to prove the truth of the matter. Even though evidence, including hearsay, is generally admissible, hearsay evidence alone cannot be used as the sole basis for the hearing officer’s decision. If the HA fails to comply with the discovery requirements (providing the tenant with the opportunity to examine HA documents prior to the grievance hearing), the hearing officer will refuse to admit such evidence. Other than the failure of the HA to comply with discovery requirements, the hearing officer has the authority to overrule any objections to evidence. EXHIBIT 14-1: GRIEVANCE PROCEDURE V. Selecting the hearing officer A grievance hearing will be conducted by a single hearing officer impartial person appointed by the HA as described below: A. The hearing officer will be appointed directly by the executive director or designee. B. The HA will select an impartial person, other than the person who made or approved the decision under review, or a subordinate of that person to serve as the Hearing Officer. The individual does not need legal training. The hearing officer will be a staff member who did not make or approve the decision under review and who is not a subordinate of such persons. If the designated staff member (such as the program manager) was involved in the decision or is a subordinate of such person, an alternate hearing officer will be selected. C. The HA may select designated staff members who were not involved in the decision under review in certain circumstances, such as those involving discrimination claims or denials of requests for reasonable accommodations. D. The HA’s method for selecting a hearing officer will be inserted into the lease. VI. Scheduling hearings [24 CFR 966.56(a)] When a complainant submits a timely request for a grievance hearing, the HA will immediately appoint an impartial hearing officer to schedule the hearing within the following 10 business days. Once the hearing officer has scheduled the hearing, the hearing officer will send written notice of the hearing to both the complainant and the HA. Notice to the complainant will be in writing, either personally delivered to the complainant, or sent by mail or email, return receipt requested. The written notice will specify the time, place, and procedures governing the hearing. If the hearing will be held remotely, the HA will also include information on the remote hearing process. The tenant may request to reschedule a hearing on a one-time basis. Should the complainant need to reschedule a second time, he or she may do so for good cause, or if needed as a reasonable accommodation for a person with disabilities. Good cause is defined as an unavoidable conflict which seriously affects the health, safety, or welfare of the family. Requests to reschedule a hearing must be made orally or in writing prior to the hearing date. VII. Procedures governing the hearing [24 CFR 966.56] The hearing will be held before a hearing officer as described above in Section V. The complainant will be afforded a fair hearing, which will include: A. The opportunity to examine before the hearing any HA documents, including records and regulations, that are directly relevant to the hearing. The tenant is allowed to copy any such document at no cost to the tenant at the tenant’s expense . If the HA does not make the document available for examination upon request by the complainant, the HA may not rely on such document at the grievance hearing. VIII. Remote Hearings The HA has the authority to require that hearings be conducted remotely in certain situations. If the HA will require the hearing to be conducted remotely, the HA will send a separate document describing the process and procedures. HOUSING AUTHORITY OF ST. LOUIS PARK Agenda Item# 6b St. Louis Park, Minnesota Meeting Date: August 11, 2021 TITLE: Wealth building homeownership program: update RECOMMENDED ACTION: None. This report is informational only. POLICY CONSIDERATION: None. SUMMARY: At the June 28 council meeting, staff presented the draft of the proposed wealth building homeownership program to the council. The programs goal is to provide financial assistance to low- income first-generation buyers. First generation buyers are defined as buyers who have never owned a home and whose parents have never owned a home. The purpose of the program is to build wealth in communities most impacted by housing challenges and disparities and pilot an innovative program to address housing challenge for Black, Indigenous, and People of Color (BIPOC) communities and other low-income communities and support inclusive and equitable communities. Although council expressed concerns about the current housing market, they unanimously supported implementation of the program. During discussion, several council members expressed concerns about how the purchase price cap will impact large households seeking to purchase homes with more bedrooms. Comments were made regarding incentives to encourage new homeowners to evaluate the energy efficiency of their new home. Based on these comments, the program has been amended to provide a greater purchase price cap for larger families and an incentive to new homeowners to have a homeowner energy squad audit conducted on their new home. The primary changes have been underlined in the updated program summary below. Generational Wealth Homeownership Program Final 8/2/2021 Program summary Issue: It is recognized that historical and institutional racism has disproportionately created housing challenges and disparities for Black, Indigenous, and People of Color (BIPOC) communities and other underserved low-income communities. Black persons/households have historically been prohibited from purchasing and owning a home due to redlining, block busting and decimation of Black neighborhoods for “public purposes” (i.e., freeways). Additionally, the income and education gap between households of color and White households has resulted in difficulty for Black persons and households of color to obtain a mortgage and subsequent on- going housing stability issues. Due to this income gap and other social injustices, many households of color have poor credit or no credit, making it even harder to get a mortgage or to get a mortgage with a favorable interest rate. This program is designed to address these historic injustices and inequities, to facilitate affordable homeownership and to provide a means for wealth-building. What: The city is proposing to create a homeownership program designed to address these historic injustices and inequities, to facilitate affordable homeownership for Black, Indigenous and persons of color households and other underrepresented households and to provide a means for wealth-building. The goal is to address housing disparities, build power in communities most impacted by housing challenges and disparities and pilot an innovative program to address housing challenge for Black, Indigenous, and People of Color (BIPOC) communities and other low- income communities and support inclusive and equitable communities. 2. Eligible Borrower: •1st generation buyer •Must occupy this property as their primary residence. •Must be a legal resident. •The borrower’s maximum household income cannot exceed 80% of the area median income (AMI) based on a family size of four for households of 1-4. Income limits will be increased based on family size for families with more than four members. The income of the following persons must be verified and included when calculating Adjusted Gross Income: o Anyone who will have title to the subject property and signs the Mortgage Deed. o The legal spouse of the mortgagor who will also reside in the subject property. o Multi-generational buyers are allowed. Income used for mortgage eligibility; would also be included to determining income eligibility for SLP program. •Credit score of 620+ for all borrowers •No outstanding liens and judgements. •Maximum liquid assets $15,000 following closing on home, does not include retirement assets or noncash assets (i.e. cars, jewelry, vehicles, etc.) Eligible Properties: •A single family (including a townhome or condominium) or duplex property located within the city limits of St Louis Park •Purchase price may not exceed the MN Housing 11 county home value limit for the down payment assistance program (2021 - $352,300) a single-family home for households with 1 – 4 people. The purchase price limit for households with 5 or more people is 15% above the MN Housing home value limit. There is no maximum purchase price for duplexes. •Owner occupied dwellings only. The homebuyer must homestead and occupy the home within 60 days following the home purchase closing. Loan Terms: •The loan has a zero percent interest. •There are no monthly payments. •The loan is forgiven at a prorated rate (5% per year) over a twenty-year owner occupancy period. If the homeowner ceases to occupy the home as a primary residence during the twenty-year owner occupancy period, the remaining balance of the loan must be repaid. •The mortgage may be subordinated as part of a refinance of the primary loan. •Borrower must contribute at least $1,000 to down payment or closing costs to purchase home Loan Amount: • The maximum homebuyer deferred loan amount will be based on the household’s income and the purchase price of the home up to the MHFA first time homebuyer purchase price regardless of household size. The maximum deferred loan provided will be as follows: o Households with incomes at or below 50% AMI: 25% of the purchase price up to the MHFA first time home buyer limit regardless of household size, not to exceed $75,000. o Households with incomes between 51% and 60% AMI: 20% of the purchase price up to the MHFA first time home buyer limit regardless of household size o Households with incomes between 61% and 80% AMI: 15% of the purchase price up to the MHFA first time home buyer limit regardless of household size • This program may not be layered with Down Payment Assistance Program for 1st Time Homebuyers from the City of St. Louis Park. Use of Funds: • Down payment costs and closing costs as needed per the restrictions listed above. Required Homebuyer Financial and Homeownership Counseling and Education: Homebuyers must complete homeownership HomeStretch™ (sponsored by the Minnesota Homeownership Center, 651-659-9336 or www.hocmn.org), Framework® (online homebuyer education available at www.hocmn.org), or the Minneapolis Urban League American Dream Program or another designated program approved by the city. • Financial wellness counseling through a designated service provider approved by the city. Buyers must have completed a financial wellness counseling program that pre-dates the purchase agreement or have enrolled and attended at least one session. Buyers are required to complete the financial wellness counseling. • Certificates for homeownership education or couseling older than two years will not be accepted. • Must complete training before funds are reserved. • The city will reimburse buyers for any approved educational program costs following the closing. Eligible Primary Financing: • This loan must be a fixed interest rate. Loan Security: • The loan funds will be separately secured by a Promissory Note and Mortgage. • The loan may be secured in a subordinate lien position behind other lender resources. Application and reservation of funds: • Must complete homeownership counseling program before applying. Must complete financial counseling or have enrolled and attended at least one session before applying. • Upon determination of approved eligibility applicant must submit confirmation of preapproval for a first mortgage at which time funds will be reserved. • Funds will be reserved for 90 days and will be extended to accommodate a scheduled closing provided a purchase agreement is in place. • One 60-day extension will be granted if applicant is actively searching for a home. • Another extension will be considered if no other applicants have applied and are waiting for a loan reservation. • If funds are not available due to prior reservations, eligible homebuyers may be placed on a waiting list. A maximum of 10 people will be placed on the waiting list. Applicants will be contacted in the order they are placed on the waiting list. Home energy squad visit • The city will pay for a Home Energy Squad Visit to be completed within the first year following purchase. The funding source for the program will be Housing TIF from districts that have expired. The city has budgeted $300,000 for this program for 2021. Center for Energy and Environment (CEE) will administer the application and loan process. Provided the council supports moving forward with the program following the presentation on the 28th, the staff will finalize the program criteria and application process. Staff will also begin engaging with metro area agencies administering homeownership programs and realtors to marketing the program. Prepared by: Michele Schnitker, cd deputy director/housing supervisor HOUSING AUTHORITY OF ST. LOUIS PARK Agenda Item #6c St. Louis Park, Minnesota Meeting Date: August 11, 2021 Title: Approval of agreement between HousingLink and the St. Louis Park Housing Authority, resolution no. 719 RECOMMENDED ACTION: Staff is requesting that the Housing Authority (HA) Board of Commissioners approve entering into an agreement with HousingLink for affordable housing information services provided by HousingLink to families seeking affordable housing. Under the contract, the HA would pay an annual fee for services of $3750. The contract term is September 1, 2021 through December 31, 2022. Fes will be paid for 2021 and 2022. POLICY CONSIDERATION: Does the Board support entering into a contract with HousingLink to provide financial support for services provided by HousingLink to households seeking affordable housing? SUMMARY: HousingLink was established as a result of the 1995 Hollman v Cisneros Consent Decree. The goal was to improve housing conditions and greater awareness of housing options in different neighborhoods for families participating in the Section 8 voucher and public housing programs. One provision of the decree stipulated that an affordable housing information clearinghouse be established to ensure that low-to-moderate income families have access to the affordable housing information they need. In response, HousingLink began providing vacancy information as well as training and support to housing service agencies. Since that time, HousingLink has become Minnesota's primary source for affordable housing-related openings, data, information and resources. HousingLink's mission is "to improve people's lives through information expanding their affordable rental choices." There are over 45,000 searches each month for affordable rental housing on their website. HousingLink also publishes the status of subsidized housing waiting lists in the Twin Cities through the Housing Authority Waiting List. Renters and service agencies also use Housing Tips and training provided by HousingLink to solve housing problems. Staff at human service agencies in Minnesota use HousingLink's resources to help their clients overcome barriers to their housing search, and to answer questions about subsidized housing programs in Minnesota. Landlords and property managers use HousingLink to advertise their affordable rental housing openings for free. This expands the housing and neighborhood choices to renters. HousingLink conducts research that is used by policymakers and research organizations to shape affordable housing policy in the Twin Cities and the state of Minnesota. Finally, HousingLink is the primary referral source the HA uses when residents call requesting assistance finding affordable housing. Funding Request HousingLink recently asked the HA to consider becoming a financial supporter of their organization. As a nonprofit, HousingLink relies primarily on grants and contributions for their revenue source. Attached is HousingLink’s annual report from 2019 which provides information on the agency’s programming and financial revenues and expenses. As noted in the annual report, a number of other metro area housing agencies are financial contributors to HousingLink. The federal regulations governing the Section 8 Housing Choice Voucher program require housing authorities to provide “information and a list of landlords or other parties known to the HA who may be willing to lease a unit to the family, or help the family find a unit”. The HA does not have the capacity to gather, track and distribute information on real-time unit vacancies or potentially available units to voucher holders. The HA relies on HousingLink as a referral source of vacancy information for voucher holders. HousingLink also provides valuable information to tenants and landlords regarding fair housing, tracks which housing authorities have open waiting lists, lists private subsidized housing units, provides utility and payment standard information for the 10 housing authorities in the Twin Cities region and much more. The HA refers callers seeking affordable housing to HousingLink daily. To support the housing services provided by HousingLink to the HA’s clients, it is recommended that the HA enter into an agreement to provide an annual fee to HousingLink for affordable housing services as noted above. The fee will be based on $7.50 for each Housing Choice Voucher and Public Housing unit the HA administers. The HA administers 342 HCVs and 157 public housing units. The total annual fee will equal $3750 (rounded up). Supporting Documents: HousingLink 2019 Annual Report & Agreement, resolution no. 719 Prepared by: Michele Schnitker, Housing Manager & Deputy CD Director Professional Services Agreement between St. Louis Park Housing Authority and HousingLink Resolution No. 719 THIS AGREEMENT, entered into on August 11, 2021, has been made by and between the St. Louis Park Housing (HA) and HousingLink, a Minnesota nonprofit organization. WHEREAS, the HA administers the federally funded Housing Choice Voucher (HCV) and Public Housing program under the U.S. Housing Act of 1937, which provide subsidized housing for eligible low-Income families and individuals; and WHEREAS, the HCV program depends heavily on the ability of program participants to locate and make rental arrangements with rental property owners who are willing to participate in the program; and WHEREAS, HousingLink has developed and maintains a comprehensive and unique database of information that allows HCV program participants and other households seeking affordable housing to effectively and efficiently search for affordable and appropriate housing in St. Louis Park and the surrounding metropolitan area, and landlords that participate in the HCV program; and WHEREAS, the HA has determined that HousingLink is uniquely qualified to provide such information and related services to its HCV program participants, that the effectiveness of the program is enhanced thereby, and that HousingLink is qualified to provide certain housing information and other assistance required by federal regulations; and WHEREAS, HousingLink provides valuable information to households seeking affordable housing, tenants, and landlords regarding fair housing, which housing authorities have open waiting lists, lists of privately subsidized housing unit and utility and payment standard information for the 10 housing authorities in the twin cities region, and WHEREAS, the HA desires to support HousingLink financially as it provides information, referral, and related services to its HCV / Section 8 Program Participants, Public Housing tenants and households seeking affordable housing, NOW THEREFORE BE IT RESOLVED, the HA and HousingLink mutually agree as follows: 1. HousingLink Services. Housinglink shall continue to provide rental housing information, referral assistance, and related services to help HA HCV, Public Housing program participants and other households seeking affordable housings identify and locate eligible rental units in St. Louis Park and in the surrounding metropolitan area and assist the HA in providing waiting list information and housing information and shall provide other assistance, including information required by federal regulations as such services are requested by HA and/or its HCV, public housing program participants and other households seeking affordable housing. 2. Financial Support by Housing Authority. HA shall provide financial support to HousingLink at the rate of three thousand seven hundred and fifty dollars ($3,750.00) per calendar year for the period of January 1, 2021 to December 31, 2022. 3. Term and Termination. This Agreement is effective upon execution of the Agreement by both Parties. Unless terminated earlier by the HA, this Agreement shall expire on December 31, 2022. This Agreement may be terminated by the HA with or without cause upon fourteen (14) calendar days' written notice to HousingLink. THEREFORE, BE IT RESOLVED, by the Housing Authority of St. Louis Park that they approve entering into an Agreement with HousingLink for the provision of housing services. Adopted by the Housing Authority August 11, 2021 _____________________________ Catherine Courtney, Chair ______________________________ Catherine Johnson, Secretary Attest: _______________________________ Karen Barton, Executive Director Views of housing authority waiting list status.152,839 Beyond Backgrounds Takes Center Stage While the affordable housing crisis continued to dominate the housing news headlines in Minnesota throughout 2019, housing access was especially difficult for people with criminal, credit and rental history barriers. Our Beyond Backgrounds program helps provide relief to people with these barriers. When a landlord rents to a Beyond Backgrounds participant, they have access to up to $2,000 of free insurance above what the security deposit to cover damage to the unit, unpaid rent, legal fees, and more. In 2019 we expanded Beyond Backgrounds to the following: • Veterans experiencing homelessness, as part of Governor Walz’s initiative to end veteran homelessness in Minnesota. • Families with a housing choice voucher from Metro HRA. • People receiving mental health or substance use treatment in Ramsey, Dakota or Washington counties. • People experiencing homelessness in downtown St. Paul. • Families on the shelter wait list in Ramsey County. Beyond Backgrounds also continued its partnership with the Suburban Metro Area Continuum of Care and families experiencing homelessness in Dakota County! Take a look at our Beyond Backgrounds Impact Report (included with this Annual Report) to learn more. HOUSING HUB Development of Housing Hub continued in 2019. In the near future, this service will transform how low-income renters access housing waiting lists, and how properties manage their waiting lists and fill openings. RELIABLE HOUSING INFORMATION Minneapolis and St. Paul Rental Housing Briefs Our rental housing briefs rose to prominence in 2019! One highlight is when it was featured in a story on the front page of the Pioneer Press. These reports, which led to coverage in various other media outlets throughout the year as well, feature solid data, presented in beautiful, bite-sized chunks to help cut through news. Leaders and citizens alike rely on these monthly reports to help them develop an accurate understanding of rental housing in their community. We help community leaders, human services professionals, renters and landlords stay informed. Our newsletters have over 18,000 subscribers! Here is the information on which they rely: Housing Connection This bi-weekly e-newsletter features updates on places that accept Section 8 housing choice vouchers, notifications of subsidized waiting list openings, affordable housing news, events, job openings and resources. Landlord Link This monthly e-newsletter is for landlords. It features upcoming education and networking events, property management tips, rental housing news, and programs landlords can access to improve their properties and have better renting experiences! Housing Authority Waiting List Alerts The Housing Authority Waiting List alerts (HAWL) e-newsletter is HousingLink’s longest running list. It notifies subscribers when a major subsidized waiting list opens, like Section 8 housing choice vouchers. Streams - A complete inventory of publicly-funded affordable rental housing in Minnesota. Twin Cities Rental Revue - A quarterly report that tracks market rate rents. Minneapolis & St Paul Rental Housing Briefs Rent Reasonableness data for housing authorities. Housing research for community agencies. MN Housing Measures (in partnership with the McKnight Foundation). Housing Counts (in partnership with Family Housing Fund). Rent Predictor interactive analysis tool for the Twin Cities (in partnership with the University of MN’s Carlson Analytics Lab) Hennepin County Affordable Listings Report Simplifying Housing Information Simplifying Housing Data Visits for Fair Housing information. 4,933 Listings that would consider a Section 8 Voucher. 3,858 Visits for subsidized housing information.304,415 Searches for Affordable Housing 1,418,039 Affordable Vacancies & Waiting List Openings Listed 21,923 2,372,248 Page Views of Housing Resources 2019 Annual Report Notifications of housing openings sent via text and email since 2017.16.2M AFFORDABLE HOUSING SIMPLIFYING 2019 SUPPORTERS Bloomington HRA CH Robinson Dakota County Family Housing Fund Google, Inc. (in-kind) Greater Minnesota Housing Fund Hennepin County Hugh J. Andersen Foundation Many individual donors McKnight Foundation Medica Foundation Metropolitan Council Minnesota Department of Veterans Affairs Minnesota Housing Minnesota Multi Housing Association Minneapolis Public Housing Authority Outside In Collaborative Pohlad Family Foundation Ramsey County Ramsey County CDBG Redmon Law Chartered (in-kind) Scott County CDA St. Paul Public Housing Agency Suburban Metro Area Continuum of Care Target Contact HousingLink 1400 Van Buren St NE, Ste 215, Minneapolis, MN 55413 | 612.522.2500 housinglink.org FINANCIALS Visit housinglink.org/AboutUs/annualreport to view our Form 990 and audited financials. HousingLink strategically partners with others to promote housing choice, stability and equity in Minnesota. Simplifying Choice & Equity Here are some partners we worked with in 2019: Dakota County | East Metro Crisis Alliance | Metro HRA Minnesota Department of Veterans Affairs, VA and MAC-V Suburban Metro Area Continuum of Care University of MN Carlson Analytics Lab 2019 BOARD OF DIRECTORS CHAIR Katie Topinka Housing Development Policy Coordinator, City of Minneapolis CPED VICE CHAIR Michael Grover Assistant Vice President Community Development, Federal Reserve Bank of Minneapolis TREASURER Wes Johnson Loan Portfolio & Servicing Manager, Greater Minnesota Housing Fund SECRETARY Laura Benson Data Program Associate, Simpson Housing Services DIRECTORS Alicia Huckleby Human Resources Manager, St Paul Public Housing Agency Karl Batalden Housing & Economic Development Coordinator, City of Woodbury Todd Eatmon President, Core Living James Farstad President, Farstad US, LLC Laura Jelinek Senior Leadership Attorney: Housing, Southern Minnesota Regional Legal Services Brenda Hvambsal Director of Marketing, Steven Scott Management Cara Melvin LISW, Manager, Programs & Ancillary Services, State Court Administrator’s Office Nuria Rivera-Vandermyde Deputy Coordinator, City of Minneapolis Ellen Sahli President, Family Housing Fund Terri Smith Director, Metropolitan Council Housing and Redevelopment Authority Anne Smetak Senior Attorney, MN Housing INCOMEEXPENSESContracts ......................$126,612 InKind/Other ................$7,542 Grants/Contributions ....$947,199 Earned Income ..............$14,825 Admin ..........................$96,334 Fundraising ..................$46,921 Program .......................$775,527 D a t e : 0 8 /0 5 /2 0 2 1 H.M.S. Accounts Payable Page Time: 2:43:57 PM Payment Detail Report H:\HMS\REPORTS\APPA YGL.QRP By GL Code Payment Payment General Ledger Account Account Amt Number Date Vendor Inv# Description Net Ck Amt ggNg@golf!Ag] 10 I0-0-000-000-1122.000 $142.00 29385 06/01/2021 Christine Johnson RFT-704-6 Utility Reimbursement $142.00 10-0-000-000-2135.000 $39,169.67 29405 06/21/2021 City of St. Louis Park 30179 March 2021 Salary Reimbursement $55,237.36 I 0-0-000-000-213 5. 000 $39,450.83 29406 06/21/2021 City of St. Louis Park 30180 April 2021 Salary Reimbursement $55,531.42 I 0-1-000-000-4140. 000 $239.00 29414 06/21/2021 NAN MCKAY & ASSOCIATES INC 258411 Model admission & cont policy $239.00 1 0-I-000-000-4150.000 $618.32 29411 06/21/2021 Marney Olson 06212021 NAHRO travel expenses $618.32 10-1-000-000-4 1 60.000 $347.82 29390 06/07/2021 City of St. Louis Park 30169 PHone and ipad lines June 2021 $347.82 1 0-1-000-000-41 60.000 $347.82 29423 07/09/2021 City of St. Louis Park 30190 Phone and pad I ines June 2021 $347.82 I 0-1-000-000-4160. 000 $615.15 29424 07/09/2021 City of St. Louis Park 30168 Computer and Phone Charges June 2 $958.58 I 0-1-000-000-4160. 000 $615.15 29438 07/23/2021 City of St. Louis Park 30256 Computer and Phone Charges July 20 $958.58 1 0-1-000-000-4 180.000 $770.00 29425 07/09/2021 City of St. Louis Park 30189 Rent June 2021 $1,250.00 IO- I -000-000-4180. 000 $770.00 29439 07/23/2021 City of St. Louis Park 30257 Rent July 2021 $1,250.00 10-1 -000-000-4190. 000 $62.00 29402 06/21/2021 Albin Acquisition Corp SRNI I 0074890 May applicant screening $62.00 IO- 1-000-000-4 190.000 $65.79 29407 06/21/2021 City of St. Louis Park W20310 2019 van oil change $65.79 IO- J-000-000-4190.100 $1,074.34 29430 07/09/2021 MRI Software 1210965 Annual HAPPY Saas Renewal 10/1/2 $2,148.68 10-1-000-000-4190.1 00 $27.03 29432 07/09/2021 OFFICE DEPOT 122723626001 office supplies $1,022.28 IO- J-000-000-4190.100 $17.84 07/09/2021 OFFICE DEPOT 124171605001 $1,022.28 10-1-000-000-4190.100 $14.99 07/09/2021 OFFICE DEPOT 157492613001 $1,022.28 I 0-I-000-000-4190.100 $336.24 07/09/2021 OFFICE DEPOT 123381550001 $1,022.28 10-1-000-000-4 190.1 00 $120.53 07/09/2021 OFFICE DEPOT 124170390001 $1,022.28 10-1-000-000-4190.1 00 $33.88 07/09/2021 OFFICE DEPOT 177287684001 $1,022.28 10-1-000-000-4190.1 00 $11.89 07/09/2021 OFFICE DEPOT 177289224001 $1,022.28 10-1-000-000-4190.100 $29.40 07/09/2021 OFFICE DEPOT 177289223001 $1,022.28 10-1-000-000-4 190.100 $220.00 07/09/2021 OFFICE DEPOT 163353336001 $1,022.28 I 0-1-000-000-4190. l 00 $102.56 07/09/2021 OFFICE DEPOT 167319101001 $1,022.28 10-1-000-000-4190.1 00 $82.29 07/09/2021 OFFICE DEPOT 15763437001 $1,022.28 I 0-l-000-000-4190.100 $14.39 07/09/2021 OFFICE DEPOT 157492609001 $1,022.28 10-1-000-000-4190.1 00 $11.24 07/09/202 1 OFFICE DEPOT 157492612001 $1,022.28 I 0-J-000-000-4190.100 $2,975.00 29436 07/23/2021 ALLINC s I 520511.006 HH AC units $6,412.00 I 0-I-000-000-4190.100 $3,013.00 07/23/2021 ALLINC s I 520511.003 HH AC Conditioners and 2 ranges $6,412.00 I 0-I-000-000-4190.100 $138.46 29444 07/23/2021 OFFICE DEPOT 1 8233470100 1 office supplies $152.66 IO- l-000-000-4190.100 $14.20 07/23/2021 OFFICE DEPOT 182336193001 $152.66 10-1-000-000-4391.000 $2,063.81 29388 06/07/202 1 ASPEN WASTE SYSTEMS S 1328168-05-221 Waste Disposal Recycling $2,063.81 IO- J-000-000-4391.000 $75.00 29410 06/21/2021 JR'S APPLIANCE DISPOSAL INC 104461 HH disposal $170.00 I 0-J-000-000-4391.000 $95.00 06/21/2021 JR'S APPLIANCE DISPOSAL INC 104239 $170.00 I0-1-000-000-4420.000 $17.60 29404 06/21/2021 CE SUNDBERG 305409831 HH Parts $422.84 I 0-I-000-000-4420.000 $49.30 06/21/2021 C ESUNDBERG 305467732 $422.84 I 0-1-000-000-4420. 000 $110.31 06/21/2021 C ESUNDBERG 305467734 HH parts $422.84 I 0-I-000-000-4420.000 $51.02 06/21/2021 C ESUNDBERG 305445849 $422.84 IO- J -000-000-4420. 000 $106.22 06/21/2021 CE SUNDBERG 305453854 $422.84 1 0-1-000-000-4420.000 $79.11 06/21/2021 CE SUNDBERG 305461634 HH Parts $422.84 I 0-1-000-000-4420.000 $9.28 06/21/2021 C ESUNDBERG 305440434 $422.84 10-1-000-000-4420.000 $597.98 29415 06/21/2021 SPS COMPANIES INC s448 l I 32.00 I maintenance supplies $1,078.92 10-1-000-000-4420.000 $135.22 06/21/2021 SPS COMPANIES INC s4483059.00 I $1,078.92 I 0-1-000-000-4420. 000 $345.72 06/21/2021 SPS COMPANIES INC s4470983.00I $1,078.92 I 0-1-000-000-4420. 000 $83.37 29422 07/09/2021 C ESUNDBERG 305531829 HH parts $83.37 I0-1-000-000-4420.000 $156.02 29434 07/09/2021 SPS COMPANIES INC s4487728.00 I maintenance supplies $15602 D a te : 0 8 /0 5 /2 0 2 1 H.M.S. Accounts Payable Page 2 Time: 2:43:57 PM Payment Detail Report H:\HMS\REPORTS\APPA YGL.QRP By GL Code Payment Payment General Ledger Account Account Amt Number Date Vendor Inv# Description Net Ck Amt 10-1-000-000-4420.000 $71.60 29437 07/23/2021 C ESUNDBERG 305392897 HH Parts $264.15 10-1-000-000-4420.000 $2.71 07/23/2021 CE SUNDBERG 305377459 $264. JS 10-1-000-000-4420.000 $81.54 07/23/2021 C ESUNDBERG 305109264 $264.15 1 0-1-000-000-4420.000 $44.82 07/23/2021 C E SUNDBERG 30543801 I $264.15 1 0-1-000-000-4420.000 $63.48 07/23/2021 C ESUNDBERG 305321873 $264.15 IO- 1 -000-000-4430. 000 $100.00 29391 06/07/2021 Green Acres Sprinkler Company 212609 HH Spring startup irrigation system $100.00 10-1-000-000-4430.000 $96.00 29392 06/07/2021 Guardian Property Maintenance 052021 Monthly Invoice May 2021 $96.00 10-1-000-000-4430.000 $105.00 29397 06/07/2021 PQL 569076 HH & Scatts Hardware supplies $105.00 1 0-1-000-000-4430.000 $140.00 29409 06/21/2021 ELECTRONIC INST ALLA TIO NS INC 32279 trouble shoot panel at HH $140.00 10-1-000-000-4430.000 $288.00 29427 07/09/2021 Guardian Property Maintenance 62021 Monthly Invoice June 2021 $288.00 10-1-000-000-4430.000 $214.64 29433 07/09/2021 SHRED-IT USA MINNEAPOLIS 8182206787 shredded service $214.64 10-1 -000-000-44 3 0. 000 $2,242.98 29441 07/23/2021 Guardian Property Maintenance 072021 Monthly July 2021 $2,242.98 10-1-000-000-4430.100 $801.96 29400 06/07/2021 WENZEL HEAT & AIR CONDITION, INC 99968 hh pump leak $1,597.96 10-1-000-000-4430.100 $398.00 06/07/2021 WENZEL HEAT & AIR CONDITION, INC 99921 HH #204 replaced customer provide $1,597.96 10-1-000-000-4430.100 $398.00 06/07/2021 WENZEL HEAT & AIR CONDITION, INC 99920 2914 Colorado replace customer prov $1,597.96 10-1-000-000-4430.1 00 $387.00 29418 06/21/2021 WENZEL HEAT & AIR CONDITION, INC 100157 1642 Dakota install customer provide $387.00 10-1-000-000-4430.300 $254.88 29394 06/07/2021 MEI MINNESOTA ELEVA TOR INC 910708 June monthly service $254.88 1 0-1-000-000-4430.300 $254.88 29429 07/09/2021 MEI MINNESOTA ELEV A TOR INC 916097 July Monthly Service $254.88 10-1-000-000-4430.400 $540.00 29408 06/21/2021 DAVE EIDE 738192 HH lawn mowing 4 X's $540.00 1 0-1-000-000-4430.400 $540.00 29426 07/09/2021 DAVE EIDE 365578 HH lawn mowing 4 times $540.00 10-1-000-000-4430.400 $1,537.00 29440 07/23/2021 FERTILAWN INC 105501 Lawn Maintenance Scatts and HH $1,537.00 10-1-000-000-4430.500 $1,392.67 29398 06/07/2021 Shaughnessy Flooring LLC CGI93208 HH Unit 210 vinyl $1,801.21 1 0-1-000-000-4430.500 $408.54 06/07/2021 Shaughnessy Flooring LLC CGI93l l5 HH#227 bath vinyl $1,801.21 10-1-000-000-4430.700 $268.32 29395 06/07/2021 Muska Plumbing LLC 12439 HH #2 IO reset toilet and vanity $1,061.11 10-1-000-000-4430.700 $240.61 06/07/2021 Muska Plumbing LLC 12377 260 I Je3rsey Ave S Replace bathtub $1,061.11 10-1-000-000-4430.700 $552.18 06/07/2021 Muska Plumbing LLC 12387 HH 408 install customer provided toil $1,061.11 1 0-1-000-000-4430.700 $350.74 29413 06/21/202 l Muska Plumbing LLC 12499 HH# I 06 reset vanity $929.82 10-1-000-000-4430.700 $579.08 06/21/2021 Muska Plumbing LLC 12528 2606 Yosemite install new shower val $929.82 1 0-1-000-000-4430.700 $125.00 29428 07/09/2021 JEFF'S SOS DRAIN & SEWER SER., INC. 83998 6707 Eliot View Rd build up found i $125.00 10-1-000-000-4430.700 $257.50 29431 07/09/2021 Muska Plumbing LLC 12549 2914 Colorado install kitchen faucet $954.76 1 0-1-000-000-4430.700 $697.26 07/09/2021 Muska Plumbing LLC 12595 2738 Jersey install tub/shower valve $954.76 10-1-000-000-4430.700 $125.00 29442 07/23/2021 JEFF'S SOS DRAIN & SEWER SER., INC. 84510 4240 Raleigh heavy build up in com $125.00 10-1-000-000-4430.800 $1,076.00 29386 06/07/2021 ADAMS PEST CONTROL 3299144 bed bug inspection $1,076.00 10-1-000-000-4430.800 $216.37 29401 06/21/2021 ADAMS PEST CONTROL 3292629 HH preventive service $216.37 10-1-000-000-4430.900 $420.00 29389 06/07/2021 Cassidy Austin 052021 May Caretaking $420.00 10-1 -000-000-44 3 0. 900 $412.00 29399 06/07/2021 Stephanie Johnson $412.00 10-1-000-000-4430.900 $420.00 29419 07/08/2021 Cassidy Austin 062021 June Caretaking $420.00 10-1-000-000-4430.900 $412.00 29420 07/08/2021 Stephanie Johnson June 202 l Caretaking $412.00 10-1 -000-000-4 5 90. 000 $5,856.00 29443 07/23/2021 METROPLAJNS MANAGEMENT 072021 Operating Sub for MHOP I st and 2n $5,856 00 10-1-000-000-7520.000 $509.00 29387 06/07/2021 ALL INC s1520511.001 HH #124 electric range $509.00 1 0-1-000-000-7520.000 $643.00 29421 07/09/202 l ALL INC s15205l l.002 HH #127 refrigerator $643.00 10-1-000-000-7520.000 $424.00 29436 07/23/2021 ALL INC s l 520511.004 HH # 127 range $6,412.00 TOTAL $119,373.55 Date: Time: 08/05/2021 2:43:57 PM H.M.S. Accounts Payable Payment Detail Report By GL Code Page 3 H:\HMS\REPORTS\APPA YGL.QRP Date Vendor,assn ly# Description Net CkAmt . -- ----- -- . , , , -- ·- I % 3kl&&aka j2#Gia60bhid&&fiW Bl% {bl&lll@fl&di?6iii?bk&'ks&kid&if/hike&SSdhl Np 3,% 5died Sh (ki i kit&de ii8if38 l l-0-019-001-1480.000 11-0-020-001-1480.000 1 1-0-020-001-1480.000 TOTAL Payment Payment Account Amt Number \if!lb&hd?kt a632..¥ ha&&dl%%%3f %%Wik6.as8B&kiddie hi&iii? $102,508.82 29396 06/07/2021 Northland Mechanical Contractors $14,491.18 06/07/2021 Northland Mechanical Contractors $21,820.00 29403 06/21/2021 Bremedus Hardware Company $138,820.00 21-210-00001 HH Parts for waterheater and boiler 262746 HH- 50 lockset $117,000.00 $117,000.00 $21,820.00 D ate: T im e: 08/05/2021 2:4 3:57 PM H.M.S. Accounts Payable Payment Detail Report By GL Code Page 4 H:AHMS\REPORTS\APPA YGL.QRP General Ledger Account ±C C O u ! pywezweg ot: 20-0-000-000-2180.020 20-1-000-002-2135.000 20-1-000-002-2 135.000 20-1-000-002-4 1 80.000 20-1-000-002-41 80.000 20-1-000-002-4 190.000 20-1-000-002-4 190.000 20-1-000-002-4190.1 00 20-1-000-002-471 5.052 TOTAL Payment Payment Account A m t Number Date Vendor Inv# --~ - - '"" ~ ti3 ¢3%2 3%fl¥3l &%%kl&ilk ?hdwuikki6 ?l'Yb%$%.68i%0%%66%.38% $1, I 80.34 29393 06/07/2021 LupientGMC 06032021 $13,049.62 29405 06/21/2021 City of St. Louis Park 30179 $13,062.52 29406 06/21/2021 City of St. Louis Park 30180 $480.00 29425 07/09/2021 City of St. Louis Park 30189 $480.00 29439 07/23/2021 City of St. Louis Park 30257 $343.43 29424 07/09/202 I City of St. Louis Park 30168 $343.43 29438 07/23/2021 City of St. Louis Park 30256 $1,074.34 29430 07/09/2021 MRI Software 1210965 $1,203.83 29412 06/21/2021 Metropolitan Council 062021 $31,217.51 Description gg-Jg g Net Ck Amt Ceila Anderson repair payment FSS March 2021 Salary Reimbursement April 2021 Salary Reimbursement Rent June 2021 Rent July 202 I Computer and Phone Charges June 2 Computer and Phone Charges July 20 Annual HAPPY Saas Renewal 10/1/2 June repayment port out back paymen $1,180.34 $55,237.36 $55,531.42 $1,250.00 $1,250.00 $958.58 $958.58 $2,148.68 $1,203.83 Date: Time: 08/05/202 1 2:43:57 PM H.M.S. Accounts Payable Payment Detail Report By GL Code Page 5 H:\HMS\REPORTS\APPAYGL.QRP Payment Payment General Ledger Account Account.Amt Number. Pate ] h stead h%. "cl#8it&¥%%&%% kl&& dl dllf??ff {hi&di&kl#l],l&&i&ii#iih {had .5kt5ffli?f l&di%%i i%if%%%%%%d%% flid??sf%' 22-1-000-000-4430.000 22-1-000-000-4430.000 22-1-000-000-4430.1 00 22-1-000-000-4430.1 00 TOTAL sews, Nh a, Description Net Ck Amt $1,744.50 $1,744.50 $1,744.50 $1,744.50 $6,978.00 07/23/2021 07/23/2021 07/23/2021 07/23/2021 STEP STEP STEP STEP 2704 FSS Management May 2021 2705 FSS Management June 2021 2704 FSS Management May 2021 2705 FSS Management June 2021 $6,978.00 $6,978.00 $6,978.00 $6,978.00 D ate: T im e: 08/05/2021 2:43:57 PM H.M.S. Accounts Payable Payment Detail Report By GL Code Page 6 H:\HMS\REPORTS\APPA YGL.QRP Payment Payment General Ledger Account Account Amt Number Date Vendor seesaw 25 ®l ® {itSflfeiSat%%f ks h5Cf 25-1-000-000-2135.000 25-1-000-000-2135.000 TOTAL Description Net Ck Amt $2,625.51 29405 $2,625 51 29406 $5,251.02 06/21/2021 06/21/2021 City of St. Louis Park City of St. Louis Park 30179 30180 March 2021 Salary Reimbursement April 2021 Salary Reimbursement $55,237.36 $55,531.42 Date: Time: 08/05/2021 2:43:57 PM H.M.S. Accounts Payable Payment Detail Report By GL Code Page 7 H:\HMS\REPORTS\APPA YGL.QRP Payment Payment General Ledger Account Account Amt Number Date Vendor Iny# Description Net Ck Amt ~1.~ ":'•1- "'A·~ .. r~~"'"""-----""----------- 27-0-000-000-2111.000 $2,360.00 27-1-000-000-2135.000 $392.56 27-1-000-000-2135.000 $392.56 TOTAL $3,145.12 29416 29405 29406 06/21/2021 06/21/2021 06/21/2021 STEP City of St. Louis Park City of St. Louis Park 2701 30179 30180 KIP case management 1st QTR March 2021 Salary Reimbursement April 2021 Salary Reimbursement $2,360.00 $55,237.36 $55,531.42 Date: Time: 08/05/2021 2:43:57 PM H.M.S. Accounts Payable Payment Detail Report By GL Code Page 8 H:\HMS\REPORTS\APPA YGL.QRP General Ledger Account ACcOunA , 5() 5s gugygg 50-1-000-000-4 190.000 50-1-000-000-4190.000 50-1-000-000-4210.000 50-1-000-000-42 10.000 TOTAL Payment Payment Apeopf Amt Number Date Vendor - lg/pg-lgggJsllllf8 id SR8 4% 342t fat4if!AfMiio&ell $805.55 29417 06/21/2021 VAIL PLACE $805.55 29435 07/09/2021 VAIL PLACE $5,833.33 29417 06/21/2021 VAIL PLACE $5,833.33 29435 07/09/2021 VAIL PLACE $13,277.76 $318,062.96 DATE: Iny# Description Net Ck Amt Jot%ll%i6% isdaefe' 86618.5#fi' if&kiths3"hi?\W&%if Kf?iii&w&8is3iii this? May 2021 ROSS Grant Salay/admin June 2021 ROSS Grant Salary/Admin May 2021 ROSS Grant Salay/admin June 2021 ROSS Grant Salary/Admin 052021 062021 052021 062021 $6,638.88 $6,638.88 $6,638.88 $6,638.88 TOTAL: APPROVED BY: PTD YTD PTD YTD PTD YTD PTD YTD PTD YTD PTD YTD Balance Balance Balance Balance Balance Balance Balance Balance Balance Balanc Balance Balance Rental Income 67,574.00 327,791.00 Subsidy - HUD 40,399.00 198,901.00 259,860.00 1,317,395.00 Other income - Tenants Interest Income - Operating Transfers In FSS Forfeiture 12,083.00 Other income - - 28,041.00 132,877.00 9,635.00 48,214.00 Grants/Admin Fees 31,245.00 142,879.00 2,873.00 14,007.00 1,800.00 9,000.00 - - 107,973.00 538,775.00 291,105.00 1,460,274.00 30,914.00 146,884.00 11,435.00 57,214.00 (3,749.00) (853.00) Salaries & Benefits 21,533.00 107,644.00 13,150.00 67,143.00 2,634.00 13,369.00 394.00 2,090.00 - Training - - 1,395.00 Other Admin 16,961.00 54,255.00 8,560.00 12,390.00 9,635.00 48,214.00 - 38,494.00 161,899.00 21,710.00 80,928.00 2,634.00 13,369.00 10,029.00 50,304.00 - Water 4,314.00 12,469.00 Electricity 4,569.00 24,336.00 Gas 2,692.00 21,813.00 Sewer/ Garbage 10,591.00 30,005.00 22,166.00 88,623.00 - - - - Salaries and Benefits 11,866.00 63,320.00 Contract Costs 7,499.00 59,584.00 5,511.00 28,245.00 - 19,365.00 122,904.00 5,511.00 28,245.00 - - Insurance 3,884.00 19,417.00 Pmts In Lieu Of Tax 2,728.00 9,688.00 Misc Expenses 1,174.00 11,201.00 Collection Losses - Extraordinary Expenses - - FSS Expense - - Operating transfer - HAP Expense - - 309,484.00 1,491,690.00 28,041.00 132,877.00 Gain/loss on FA - - - - - Depreciation 24,896.00 124,483.00 - - - - 112,709.00 538,273.00 309,484.00 1,491,690.00 30,675.00 146,246.00 10,029.00 50,304.00 (3,749.00) (853.00) 1.00 11.00 1,882.32 646,043.00 (4,728.00) 538.00 (18,378.00) (31,405.00) 240.00 639.00 1,405.00 6,910.00 1,882.32 646,043.00 (3,749.00) (853.00) St Louis Park Housing Authority Income Statement For the Period Ended 6/01/2021 BUDGET PROGRESS REPORT TOTAL RECEIPTS EXPENSES Administrative Total Admin Expenses ROSS (FSS) REVENUES Public Housing Voucher Stable Home KIP General Fund General Expenses Total General Exp. TOTAL EXPENSES NET INCOME/LOSS Utilities Total Utilities Exp. Maintenance Expenses Total Maintenance Exp Non Operating Revenue