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HomeMy WebLinkAbout2021/05/17 - ADMIN - Agenda Packets - City Council - RegularAGENDA MAY 17, 2021 Meetings of the St. Louis Park City Council will be conducted in person starting May 17, 2021. The city will follow COVID-19 protocols set forth by the Center of Disease Control and Prevention (CDC) and the Minnesota Department of Health (MDH). Members of the public may attend the meeting in person at 5005 Minnetonka Blvd. EDA meeting canceled; Regular city council meeting at 6:30 p.m. Some members of the St. Louis Park City Council will participate in the May 17, 2021 city council meeting by electronic device or telephone rather than by being personally present at the city council's regular meeting place at 5005 Minnetonka Blvd. Members of the public can attend the meeting in person or monitor the meeting by video and audio at bit.ly/watchslpcouncil and on local cable (Comcast SD channel 17 and HD channel 859). For audio only call +1.312.535.8110 and use access code 372 106 61. Visit bit.ly/slpccagendas to view the agenda and reports. Members of the public who want to address the city council during the regular meeting about items on the agenda may attend the meeting in person or call the number noted below next to the corresponding item. Call when the meeting starts at 6:30 p.m. and follow instructions provided. Comments will be taken during each item in the order they are received and must relate to an item on the current city council agenda. •952.562.2886 – consent agenda items 4a-4d •952.562.2886 – item 5a – Appoint representatives to boards and commissions •952.562.2887 – item 6a – S&F Dining, dba Dancing Ganesha – on-sale wine and 3.2 liquor license •952.562.2888 – item 8a – Ordinance amending St. Louis Park Home Rule Charter Special study session immediately following city council meeting The St. Louis Park City Council will meet in person for a special study session immediately following the regular city council meeting. Members of the public may attend the meeting in person. This meeting will not be available on Comcast, web streamed or through audio listen-only format. Some members of the St. Louis Park City Council will participate in the May 17, 2021 special study session by electronic device or telephone rather than by being personally present at the city council's regular meeting place at 5005 Minnetonka Blvd. Visit bit.ly/slpccagendas to view the agenda and reports. 6:30 p.m. CITY COUNCIL MEETING 1.Call to order 1a. Pledge of allegiance 1b. Roll call 2. Presentations 2a. Recognition of donations 3.Approval of minutes 3a. Local board of appeal and equalization meeting minutes of April 12, 2021 3b. City council meeting minutes of April 5, 2021 Meeting of May 17, 2021 City council agenda 4. Approval of agenda and items on consent calendar Recommended action: **Motion to approve the agenda as presented and items listed on the consent calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda, or move items from consent calendar to regular agenda for discussion.) 4a. Approve the second reading and adopt Ordinance amending Section 36-74(a) and 162(b) pertaining to fences and yard definitions for accessory structures and approve summary ordinance for publication. 4b. Adopt Resolution approving a mobility sharing license for Bird Rides Inc. 4c. Adopt Resolution approving acceptance of software and services for two years valued at $9,360 from First Response Mental Health through their PeerConnect application for the St. Louis Park police department. 4d. Adopt Resolution calling for a public hearing on June 21, 2021 regarding host approval for the Groves Academy project at 3200 Highway 100 South to be financed with revenue bonds to be issued by the City of Mayer. 5. Boards and commissions 5a. Appointment of representatives to boards and commissions Recommended action: Motion to appoint representatives to the boards and commissions as listed in exhibit A. 6. Public hearings 6a. S&F Dining, LLC dba Dancing Ganesha – on-sale wine and 3.2 liquor license Recommended action: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve application from S&F Dining, LLC dba Dancing Ganesha for an on-sale wine and on-sale 3.2 liquor license located at 8124 Hwy 7. 7. Requests, petitions, and communications from the public – None 8. Resolutions, ordinances, motions and discussion items 8a. Second reading of an ordinance amending St. Louis Park Home Rule Charter Recommended action: Motion to approve the second reading and adopt Ordinance amending the St. Louis Park Home Rule Charter to implement gender-neutral language in Sections 2.05, 12.02 (2), 12.18, 12.19, and 12.20 and to correct minor legal inconsistencies in Sections 3.01 and 11.03, and to approve a summary ordinance for publication. A unanimous vote of all 7 councilmembers is required for approval. 9. Communications – None **NOTE: The consent calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a councilmember or a member of the public, that item may be moved to an appropriate section of the regular agenda for discussion. Meeting of May 17, 2021 City council agenda Immediately following the city council meeting SPECIAL STUDY SESSION Discussion items 1. 2 – 3 hours *City manager recruitment discussion * City manager candidate names are private data pursuant to Minn. Stat. 13.43 Subd.3. St. Louis Park Economic Development Authority and regular city council meetings are carried live on civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for video on demand replays. During the COVID-19 pandemic, agendas will be posted on Fridays on the entrance doors to city hall and on the text display on civic TV cable channel 17. The agenda and full packet are available after noon on Friday on the city’s website. If you need special accommodations or have questions about the meeting, please call 952.924.2525. Meeting: City council Meeting date: May 17, 2021 Presentation: 2a Executive summary Title: Recognition of donations Recommended action: Mayor to announce and express thanks and appreciation for the following donations being accepted at the meeting and listed on the consent agenda: From Donation For First Response Mental Health $9,360 value Software and services of PeerConnect application that provides access to mental health support for the St. Louis Park police department Strategic priority consideration: Not applicable. Supporting documents: None Prepared by: Debbie Fischer, administrative services office assistant Approved by: Tom Harmening, city manager Meeting: City council Meeting date: May 17, 2021 Minutes: 3a Unofficial minutes Local board of appeal & equalization St. Louis Park, Minnesota April 12, 2021 1. Convene the local board of appeal and equalization The St. Louis Park local board of appeal and equalization convened at 6:15 p.m. 2. Roll call – declaration of quorum Board Members present: Chair Jake Spano, Tim Brausen, Lynette Dumalag, Larry Kraft, Rachel Harris, Nadia Mohamed, and Margaret Rog Board Members absent: none Staff present: City Manager (Mr. Harmening), City Assessor (Mr. Bultema), Commercial Appraiser (Ms. Nathanson), Residential Appraiser (Mr. Hoppe), CFO (Ms. Schmitt), Senior Management Analyst (Ms. Solano), Recording Secretary (Ms. Pappas) Guests: Janene Hebert, Hennepin County It was moved by board member Rog seconded by board member Harris, to appoint board member Spano as Chair of the April 12, 2021 local board of appeal and equalization meeting. The motion passed 7-0. It was noted that board member Kraft will be chosen to lead the April 26, 2021 reconvened meeting. 3. Acknowledgement of trained member (Kraft and Rog) The board acknowledged board members Kraft and Rog as trained members. 4. Accept roster of appellants and call for any additions Mr. Bultema presented the initial roster of appellants to the Board. City council meeting of May 17, 2021 (Item No. 3a) Page 2 Title: Local board of appeal and equalization meeting minutes of April 12, 2021 The Board accepted a total of 8 parcels into the record for local board of appeal and equalization actions. The copy of the roster is attached to these minutes. A call for roster additions was made. No other appellants appeared. 5. Determination of date and time for continued proceedings (reconvene) It was moved by board member Brausen, seconded by board member Rog, to reconvene the local board of appeal and equalization on April 26, 2021 at 6:30 p.m. prior to the study session in the council chambers, and also request appellants to present in writing ahead of time and be available for questions during the April 26, 2021 reconvened meeting. The motion passed 7-0. 6. Instruct assessor to: a. Inform appellants for reconvene date via telephone and mail b. Inform appellants of board process c. Inform appellants of the county board application date (5/21/2021) d. Re-inspect and re-appraise parcels under appeal 7. Completion of the local board certification form The board completed the local board of appeal and equalization certification form. 8. Recess The local board of appeal and equalization recessed the meeting at 6:22 p.m. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) ss CITY OF ST. LOUIS PARK ) The undersigned, being the duly qualified city clerk of the City of St. Louis Park, Minnesota, certifies that the foregoing is a full, true and correct copy of the official local board of appeal and equalization minutes of April 12, 2021 that are on file in the office of the city clerk. WITNESS my hand and the seal of the City of St. Louis Park this ____ day of May, 2021. Melissa Kennedy, city clerk Date: Meeting: City council Meeting date: May 17, 2021 Minutes: 3b Unofficial minutes City council meeting St. Louis Park, Minnesota April 5, 2021 1. Call to order Mayor Spano called the meeting to order at 7:00 p.m. 1a. Pledge of allegiance 1b. Roll call Councilmembers present: Mayor Jake Spano, Tim Brausen, Lynette Dumalag, Rachel Harris, Larry Kraft, Nadia Mohamed, and Margaret Rog Councilmembers absent: none Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Mattick), CIO (Mr. Pires), Director of Community Development (Ms. Barton), Planning and Zoning Supervisor (Mr. Walther), Associate Planner (Mr. Kramer), Communications Manager (Ms. Smith), Senior Management Analyst (Ms. Solano), and Recording Secretary (Ms. Pappas) Guests: Brian Grogan, Attorney Moss & Barnett 2. Presentations - none 3. Approval of minutes 3a. City council meeting minutes of Feb. 16, 2021 It was moved by Councilmember Rog, seconded by Councilmember Brausen, to approve the Feb. 16, 2021 city council meeting minutes as presented. The motion passed 7-0. 3b. City council meeting minutes of March 1, 2021 Councilmember Dumalag noted the guest was Chris Culp not Cult. She added in 8a it should read, “HDL is a client of JLL.” It was moved by Councilmember Rog, seconded by Councilmember Mohamed, to approve the March 1, 2021 city council meeting minutes as amended. The motion passed 7-0. 3c. Special study session meeting minutes of March 1, 2021 City council meeting of May 17, 2021 (Item No. 3b) Page 2 Title: City council meeting minutes of April 5, 2021 It was moved by Councilmember Mohamed, seconded by Councilmember Brausen, to approve the March 1, 2021 special study session meeting minutes as presented. The motion passed 7-0. 4. Approval of agenda and items on consent calendar 4a. Accept for filing city disbursement claims for the period of Feb. 20 through March 26, 2021. 4b. Designate Thomas and Sons Construction the lowest responsible bidder and authorize a contract with the firm in the amount of $2,889,051.80 for Monterey- Belt Line-36th improvement project (4020-1101 and 4021-2000). Adopt Resolution No. 21-040 to restrict parking on 36th Street from Webster Avenue to Belt Line Boulevard. 4c. Adopt Resolution No. 21-041 establishing Highway 100 East Frontage Road as a Municipal State Aid Street segment. 4d. Adopt Resolution No. 21-042 to recognize Jayme Hamilton for his 31 years of service. 4e. Adopt Resolution No. 21-043 approving labor agreement between the city and the firefighter employee bargaining group, establishing terms and conditions of employment for one year, from Jan. 1, 2021 – Dec. 31, 2021. 4f. Adopt Resolution No. 21-044 authorizing bank signatories. 4g. Adopt Resolution No. 21-045 authorizing bank signatories for the Home Remodeling Fair. 4h. Accept for filing fire civil service commission minutes of Feb. 18, 2020. 4i. Accept for filing fire civil service commission minutes of Oct. 30, 2020. 4j. Accept for filing planning commission minutes of Feb. 24, 2021. It was moved by Councilmember Kraft, seconded by Councilmember Brausen, to approve the agenda as presented and items listed on the consent calendar; and to waive reading of all resolutions and ordinances. The motion passed 7-0. 5. Boards and commissions 5a. Appointment of youth representatives to boards and commissions Councilmember Kraft stated he brought this forward in Sept. and now there are two youth seats on all commissions. He is happy both students are going onto the commission and will be enriching the community. He added youth voices matter in St. Louis Park, and he is interested in how students are recruited at St. Louis Park high school. Mayor Spano stated he has spoken to folks who say your voice is your vote and he has been extremely interested in seeing students on the commissions for quite some time. He also is excited to see these two students coming onto the police advisory commission. It was moved by Councilmember Kraft, seconded by Councilmember Mohamed, to appoint Li Livdahl to the human rights commission and Tobias Khabie to the police City council meeting of May 17, 2021 (Item No. 3b) Page 3 Title: City council meeting minutes of April 5, 2021 advisory commission as voting youth representatives with terms ending on August 31, 2021. The motion passed 7-0. 6. Public hearings 6a. Establishment of the Texa Tonka increment financing district. Resolution No. 21-046 Mr. Hunt presented the staff report. Mayor Spano opened the public hearing. No speakers were present. Mayor Spano closed the public hearing. Councilmember Harris noted this area has needed development for over 20 years, and when the developer proposed the project, it was a tremendous opportunity for this area. Councilmember Rog stated while she is pleased with the project, she will oppose the establishment of a TIF district due to her ongoing concerns with the city’s use of TIF. She stated there will be studio and 1-bedroom units, as well as 2-bedroom units, but this will not be sufficient for families that need 3-bedroom units. She is not convinced this is the best way to invest tax dollars; therefore, she will oppose the establishment of the TIF district at Texa Tonka. She would like to further discuss TIF with the council and take a deeper dive into return on investment and TIF. Councilmember Brausen stated this is a reinvestment of future tax dollars that will be earned from redeveloping this corner and thereby getting new affordable units of housing for families, green plans, and tax dollars. He stated staff works behind the scenes to ensure developers are not profiting but creating affordable housing for the city’s needs. He added the city did not have any affordable housing in the past without the use of TIF, which is a very good investment and he will support it. Councilmember Kraft stated he will also support this but noted Councilmember Rog brings up good points and he is also interested in digging deeper into this topic. He stated while he honors the work of previous councils related to community redevelopment and affordable housing, he also wants to review TIF to see if it is the most effective way to achieve this. He noted he does support the green features of the project and how the developer is tied to the community. Councilmember Dumalag stated she will also support this project and appreciates the developer is taking a land parcel that was ignored for many years and turning it into housing for folks to call St. Louis Park home. She added she appreciates there will be affordable housing as well, noting some is better than none. Councilmember Mohamed stated she too will support the proposal as this area does need this investment. She added that she agrees with Councilmember Rog’s comments on housing and bedrooms, adding these should be made for bigger families. City council meeting of May 17, 2021 (Item No. 3b) Page 4 Title: City council meeting minutes of April 5, 2021 It was moved by Councilmember Harris, seconded by Councilmember Brausen, to adopt Resolution No. 21-046 approving the establishment of the Texa Tonka tax increment financing district (a housing district). The motion passed 6-1 (Councilmember Rog opposed). 6b. Nordic Ware building 9 easement vacation Ms. Kramer presented the report. Mayor Spano opened the public hearing. No speakers were present. Mayor Spano closed the public hearing. The action to vacate the portion of easements is included under agenda item 8b. 6c. First reading of an ordinance granting a cable television franchise to Comcast of Minnesota, LLC Mr. Grogan, attorney Moss & Barnett, presented the staff report. Mayor Spano opened the public hearing. No speakers were present. Mayor Spano closed the public hearing. Councilmember Harris asked if there are provisions in the agreement that are unique from what the city has had previously. Mr. Grogan stated this agreement is very similar to the concept of the former contract. Councilmember Harris asked if the cable wires will be underground or above. Mr. Grogan stated it will be a mix of both, adding this will follow along with city code. Councilmember Harris stated she will support this. Councilmember Rog asked Mr. Grogan to confirm that the PEG fee is new revenue. Mr. Grogan stated yes, adding that previously there was a fee charged to customers, and now the fee will be paid to the city, which will be new quarterly revenue. Councilmember Rog asked if a portion of the PEG revenue will be going to a new media center. Ms. Smith stated once this is in place, staff will revisit this, review the previously completed needs assessment and decide how to proceed with items recommended. She added these funds could support that but noted the CIP will need to be reviewed first. Councilmember Rog asked if these funds of $2.1 million over 10 years are discretionary to be used as the city wishes. Mr. Grogan stated these funds are earmarked and tied to PEG support, but not salaries, more brick and mortar. City council meeting of May 17, 2021 (Item No. 3b) Page 5 Title: City council meeting minutes of April 5, 2021 Councilmember Rog stated 5% of gross revenues equals half a million dollars per year and asked if that will be used to support Park TV. Ms. Smith stated that is correct. Councilmember Brausen stated he is very happy with the terms of this contract which will allow support for community television and public access for 10 years. He stated he enthusiastically supports this. Councilmember Kraft asked Mr. Grogan why he said this was a very successful process. Mr. Grogan explained staff understood what they wanted to accomplish and were able to reach the objectives presented. He stated some cities have issues with Comcast, and St. Louis Park learned from those issues, which resulted in a good outcome. He added in some cities, cable commissions are formed and costs are shared; however, there is more at stake and it gets complicated. Councilmember Kraft stated he will support this. He noted that franchise fees are an interesting thing, but they feel like taxes listed on bills, and he prefers they not be listed on bills. Councilmember Mohamed added her support as did Councilmember Dumalag. Councilmember Dumalag asked what changed about customer service from the previous agreement to this one. Mr. Grogan stated the agreement is now tied into the FCC customer service standards, which are aggressive. He noted these include timing in answering phone calls, time change to a human operator, time doing installs, handling repairs, and how repairs are measured, including other issues. It was moved by Councilmember Rog, seconded by Councilmember Brausen, to approve first reading of ordinance granting a cable television franchise to Comcast of Minnesota, LLC and set second reading for April 19, 2021. The motion passed 7-0. 7. Requests, petitions, and communications from the public – none 8. Resolutions, ordinances, motions, and discussion items 8a. Target Knollwood – Boone Avenue reconstruction – conditional use permit Resolution No. 21-047 Mr. Walther presented the staff report. Councilmember Harris asked if Boone Avenue is a private road, or which segment is private. Mr. Walther stated from the 37th Street West bridge north to 36th Street West is the private segment. City council meeting of May 17, 2021 (Item No. 3b) Page 6 Title: City council meeting minutes of April 5, 2021 Councilmember Harris stated not many folks are aware it is a private road, noting it functions as a public road in terms of how people use it. She has noticed it closed in the past due to flooding, adding it is a consistent problem. She thanked Target Corporation for their choice to repair the area and prevent future flooding, noting the addition of trees there will be a benefit also. She stated the Target site is highly used, a valued community feature, and she is thankful they are there. Councilmember Kraft stated when he looked up the site on Google maps, he could see it flooded, so obviously the work needs to be done. He asked about the 1961 and 2014 floodplain analysis and the fact this flooding has occurred every year for the past 5 years. Mr. Walther stated the flood risk maps of Hennepin County are based on what a 1% chance rainfall event would be, adding that in St. Louis Park that is 6 inches of rain in a 24-hour period. This was based on a national study in 1961. He noted in 2014, NOAA did a new national analysis of rainfall with 50 years of historical data collected from more locations, and that study indicates the 1% rainfall event increased from 6 to 7.5 inches of rain in a 24-hour period. He stated this can have an impact on floodplain boundaries, adding the city and the watershed have incorporated this for permitting and the Minnesota Department of Natural Resources is responsible for updating maps through the Federal Emergency Management Agency (FEMA) procedures. Councilmember Kraft pointed out the 1961 24-hour rainfall at 6 inches, and the 2014 data at 7.5 inches, noting this is due to climate change and more humidity. He stated he will meet with staff on stormwater issues to discuss the impacts of climate change on the city’s infrastructure. Councilmember Rog asked if the city is doing stormwater modeling. Mr. Walther stated yes, as part of the comprehensive plan surface water management plan the city conducted both stormwater and flood modeling. Councilmember Rog asked if there will be a permanent holding pond now in the parking lot. The representative from Kimley Horn stated yes, there will be standing water in the pond. Councilmember Rog asked how deep it will be and if there are safety concerns or if fencing is needed. The representative from Kimley Horn stated there are designated benches for safety and green space around the pond, while the water will be typically be 4 feet deep in the pond. Councilmember Brausen asked if the canoe entry and exit point at the creek will stay or not. Mr. Walther stated yes, and when the city replaced the 37th Street bridge, that project did improve and preserve the canoe entry point. Councilmember Brausen noted Minnehaha Creek runs through there as well so that will need to be watched. It was moved by Councilmember Harris, seconded by Councilmember Brausen, to adopt Resolution No. 21-047, approving the conditional use permit to place 522 cubic yards of fill in the floodplain for the reconstruction of Boone Avenue. The motion passed 7-0. City council meeting of May 17, 2021 (Item No. 3b) Page 7 Title: City council meeting minutes of April 5, 2021 8b. Nordic Ware building 9. Resolution No. 21-048 Ms. Kramer noted the earlier report given to council. Councilmember Rog stated the community is excited about the café and thanked staff and the developer for this. She asked how many can be seated in the café. Ms. Kramer stated 10-15 inside and 10-15 outside. Councilmember Rog thanked all for joining the public meeting in early February, adding she appreciated the notes included in the packet. She noted Mr. Dahlquist stated he would like to see a pedestrian crosswalk on Beltline to get to the café. Ms. Kramer stated at this time there is no crosswalk planned, but the intention with the café is to serve trail users and route pedestrian traffic from other areas as safely as possible. Councilmember Kraft stated it is great to see the continued investment by this long-time St. Louis Park business. He noted their plans for solar and added this might also increase in the future and he is happy to see the café happening in an industrial zone and hopes it will be allowed in others as well. Mayor Spano noted the pedestrian bridge and intersection improvements were projects the city was trying to fund for many years as there were significant safety concerns with bikes and pedestrians there. He noted this will need to be reviewed again as transit moves through the area, adding at-grade crossings can be very confusing, and this will not be the same as at the Wooddale station area. He stated vehicles will stop there because it is a corner crossing, but cautioned at mid-block crossings, there can be confusion and very narrow misses. It was moved by Councilmember Rog, seconded by Councilmember Dumalag, to approve first reading of ordinance vacating portions of storm sewer easement, forced main sewer easement, and drainage and utility easement, and set the second reading for April 19, 2021. The motion passed 7-0. It was moved by Councilmember Rog, and seconded by Councilmember Kraft, to adopt the Resolution No. 21-048 approving the amendment to the special permit and to approve first reading of ordinance amending Section 36-244 (e)(6) of the zoning code and set the second reading for April 19, 2021. The motion passed 7-0. 8c. Best Cleaners conditional use permit and variance extension. Ms. Kramer presented the staff report and 1-year extension request. City council meeting of May 17, 2021 (Item No. 3b) Page 8 Title: City council meeting minutes of April 5, 2021 David Colhauer, 8105 Minnetonka Blvd., stated he owns the building and Best Cleaners, and since COVID-19 his business has been down 50%, adding he does not know if or when it will recover. Therefore, he would like a 1-year extension on the CUP and variance. He continued if his business gets better, he would like to build, but if not, then he will not build, pointing out that residents are working at home now and not using his cleaning service as much. Councilmember Harris agreed that many businesses have been deeply impacted by the pandemic. She asked about the timeline for applying for permits and the extension. Ms. Kramer confirmed the applicant had one year to apply for the building permit, had received a 1-year extension, and now is asking for another. Councilmember Harris stated she will deny approval, noting the community has had many hours of conversations about ground floor transparency on store fronts, and that is paramount for the community in supporting biking and walking. She added the Texa Tonka area plan was implemented since the Best Cleaners permit was approved, and if the cleaners could adapt to the plans in that area, she may have decided differently on this. Councilmember Rog added this is difficult as she is empathetic to business owners but noted two years have passed and things have changed. She stated the council has a responsibility now to the community and best serving them, adding she does not feel there will be a huge use of dry cleaners going forward with work pattern changes, and she will vote to deny the extensions. Councilmember Brausen agreed adding he too will deny the extensions. He stated the applicant did have two years to submit the building plans, but the plan is too big, and the ground floor transparency is something to consider as well. He stated he will deny but hopes the applicant’s business will improve so he can come back to the city with a new plan. Councilmember Dumalag stated she will also deny the extensions, adding she does have sympathy for the applicant, but because there were 3 non-conformities since the application was first submitted, she will vote to deny. Councilmember Kraft stated he will vote against the motion to deny, stating this extension was approved 1 year ago and COVID is worse now. He appreciates the precedent on this, but stated the council needs to give more leeway to small businesses given the circumstances and he would rather err on the side of business. Councilmember Mohamed stated she will also vote against the motion to deny, adding COVID has not ended, and she wants to give leniency as was given last year, so the business can stay there. Mayor Spano stated he agreed this has been a tough time during COVID, but he also understands being responsible to all in the area, noting rules change over time and it is not anyone’s fault, but it happens. He stated he will support the staff recommendation City council meeting of May 17, 2021 (Item No. 3b) Page 9 Title: City council meeting minutes of April 5, 2021 on this, adding the owner did say that even with another extension, he was not certain he would be able to do anything as his business is down. Councilmember Harris asked staff if during the pandemic extensions such as this have the fees ever been waived. Mr. Walther stated the city has not waived fees for building permits but has provided or shifted assistance to other uses that were in more dire needs during the pandemic. He stated for expanding buildings, the city has not provided waivers of fees. Mr. Harmening stated if the owner contacts staff about planning and zoning, he can inquire about financial assistance also through the CARES Act, or county assistance. It was moved by Councilmember Harris, seconded by Councilmember Rog, to deny an extension to act upon the approved conditional use permit (CUP) and variance at 8105 Minnetonka Blvd. The motion passed 5-2 (Councilmembers Kraft and Mohamed opposed). 8d. Resolution in support of the Asian American and Pacific Islander community (AAPI) Resolution No. 21-049 Ms. Solano presented the staff report. She stated the Human Rights Commission (HRC) met following the events in Atlanta, GA and put together a statement for council to consider related to the AAPI community, while highlighting the ongoing history and discrimination they have faced. Mayor Spano thanked the HRC for engaging and reaching out to staff and him on this issue. He has reached out to the AAPI community also to see how they are doing, noting they are feeling exhausted. Mayor Spano stated that this is not a new issue and has been going on for over 100 years in the US, as well as gun violence which is ongoing in many cities. He added the city’s Summer of Action will engage HRC with residents on these issues. Councilmember Dumalag thanked the HRC for their work on this. She stated she is a Filipino American, and when the attacks happened, it was very hard. She stated she appreciates the spirit of the statement, adding she is someone that prefers action versus statements, so the Summer of Action will be what she wants to see happening. She added violence is not only specific to gun violence, and noted she is supportive of this resolution and anxious to see what comes of this. Councilmember Kraft agreed with all, adding he is interested in seeing actions, but words do matter also. He stated these hate crimes are not welcome in St. Louis Park. Councilmember Mohamed added she is happy to see this resolution and is looking forward to the action of the HRC and the council. She stated the council sets the tone when this is declared, and she is happy to support it. City council meeting of May 17, 2021 (Item No. 3b) Page 10 Title: City council meeting minutes of April 5, 2021 Councilmember Brausen added he also will support this, stating there is no room in St. Louis Park for hatred or bigotry and they need to do everything they can to eliminate it. Councilmember Rog stated she would like to think nothing ever goes wrong in St. Louis Park, but pointed to an email she received from an Asian American resident in her neighborhood, who had an upsetting incident. She stated the resident did get a response to this issue from her, after reaching out to see what the city could do to make St. Louis Park more welcoming to all. She stated she will support this and the action behind it. Councilmember Harris stated this is important and there is no room for hate in St. Louis Park, adding that more education and acceptance of those who are different is needed. She stated she is pleased and proud to see the city walking the talk with the resolution and Summer of Action and she also will support this. Mayor Spano read the resolution into the record. Mayor Spano also encouraged all to read the city preamble as background. It was moved by Councilmember Dumalag, seconded by Councilmember Mohamed, to adopt Resolution No. 21-049 in support of the Asian American and Pacific Islander community. The motion passed 7-0. 9. Communications Councilmember Harris noted a new restaurant at Texa Tonka called Burrito Taco Shop, which is now open. Councilmember Mohamed stated Ramadan starts next week noting she will be fasting, and then eating during the council meetings. 10. Adjournment The meeting adjourned at 9:18 p.m. ______________________________________ ______________________________________ Melissa Kennedy, city clerk Jake Spano, mayor Meeting: City council Meeting date: May 17, 2021 Consent agenda item: 4a Executive summary Title: Second reading of ordinance pertaining to fences and yard definitions for accessory structures Recommended action: Motion to approve the second reading and adopt Ordinance amending Section 36-74(a) and 162(b) pertaining to fences and yard definitions for accessory structures and approve summary ordinance for publication. Policy consideration: Does the council wish to amend Section 36-74 and 162 to change how the city determines the front, back and side yards for corner lots when applied to fences so that the yards, and therefore the allowed fence height, consistently align with orientation of the house. Summary: The board of zoning appeals and planning commission asked staff to prepare an amendment to the zoning ordinance to both clarify and amend which part of the property is considered the front, back and side yards when applying the fence regulations to corner lots. It is also the intent of the amendment to clarify the yard definitions currently applied to accessory buildings, accessory dwelling units, and off-street parking vehicles in residential districts, and apply the same yard definitions to fences. Background: The application was initiated after the board of zoning appeals (BOZA) reviewed a variance application in 2020 to allow a six-foot tall fence in the front yard of a corner lot which coincided with the side of the house because the house faced the side lot line abutting a street. The application was withdrawn with the understanding that the board of zoning appeals recommended the city consider amending the ordinance in a way that would allow the applicant’s proposed fence consistently on corner lots that have similar circumstances. Present considerations: Attached is a copy of a proposed ordinance. In summary, the ordinance proposes to clarify the yard definitions currently applied for accessory buildings, accessory dwelling units and vehicle parking. The ordinance also proposes to apply the clarified yard definitions to fences so fences will follow the same yard regulations as accessory buildings, accessory structures, and vehicle parking. The planning commission considered the proposed amendment in study session on March 17, 2021 and conducted a public hearing on April 7, 2021. No comments were received at the hearing, and the planning commission recommended approval of the ordinance. The city council approved the first reading on May 3, 2021. Financial or budget considerations: None Strategic priority consideration: Not applicable. Supporting documents: Ordinance Summary ordinance for publication Prepared by: Gary Morrison, assistant zoning administrator Reviewed by: Sean Walther, planning and zoning supervisor Michele Schnitker, housing supervisor/deputy community development director Approved by: Tom Harmening, city manager City council meeting of May 17, 2021 (Item No. 4a) Page 2 Title: Second reading of ordinance pertaining to fences and yard definitions for accessory structures Ordinance No. ___-21 Ordinance regarding fences The City of St. Louis Park does ordain: Whereas, the planning commission conducted a public hearing on April 7, 2021 on the ordinance, and Whereas, the City Council has considered the advice and recommendation of the planning commission (case no. 21-08-ZA), and Now, therefore be it resolved that the following amendments shall be made to the City Code: Section 1. Chapter 36, Section 36-74(a) of the St. Louis Park City Code is hereby amended to add the following underlined text: (a) General provisions. (1)Permit required. A permit shall be required prior to the installation of any fence. (2)Submission requirements. The following information shall be submitted prior to a fence permit being issued: a.Application form and fee. b.Site plan indicating location of fence. c.Fence design indicating height and style of fence. (3)Yards definition. The definition of yards found in section 36-162(b) shall be used for this section. Section 2. Chapter 36, Section 36-162(b) of the St. Louis Park City Code is hereby amended to add the underlined text and remove the strike out text as noted: (b) Definitions. For the purpose of subsections (d) and (e) of this section, and of section 74 (fences) of this chapter, the listed terms are defined and illustrated as follows: Back yard means the area of a lot extending the full width of the lot behind a line created by extending the rear face of the principal building to the property lines located to the sides of the principal building. between a line created by extending the rear face of the principal building and the rear lot line. front face means the elevation of a principal building that is oriented toward the front lot line. On a corner lot, the front face may be oriented toward the front lot line or a side lot line adjacent to a street. Typically, the front face of the principal building contains an entry to the building and that entrance is more architecturally prominent when viewed from public streets. Said entrance does not include an overhead garage door. When it is ambiguous, the zoning administrator determines which is the front face of the building. City council meeting of May 17, 2021 (Item No. 4a) Page 3 Title: Second reading of ordinance pertaining to fences and yard definitions for accessory structures Front yard means the area of a lot which extends the full width of the lot between the front face of the principal building and the lot line adjacent to the street right-of-way in front of the principal building. between a line created by extending the front face of the principal building and the street in front of the house. Rear face means the elevation of a principal building that is opposite the front face of the same principal building. Side yard means the area of a lot between the front and back yards. building walls and the side lot line. Section 3. This ordinance shall take effect June 11, 2021. Reviewed for administration: Adopted by the City Council May 17, 2021 Thomas K. Harmening, city manager Attest: Jake Spano, mayor Approved as to form and execution: Melissa Kennedy, city clerk Soren Mattick, city attorney First Reading May 3, 2021 Second Reading May 17, 2021 Date of Publication May 27, 2021 Date Ordinance takes effect June 11, 2021 City council meeting of May 17, 2021 (Item No. 4a) Page 4 Title: Second reading of ordinance pertaining to fences and yard definitions for accessory structures Summary ordinance for publication Ordinance No. ____-21 An ordinance amending the St. Louis Park zoning ordinance pertaining to fences This ordinance amends Chapter 36 of the City of St. Louis Park city code relating to zoning. The amendment clarifies the yard definitions applied to accessory structures, accessory dwelling units, and vehicle parking and it applies the clarified yard definitions to fences. This ordinance shall take effect 15 days after publication. Adopted by the City Council May 17, 2021 Jake Spano /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: May 27, 2021 Meeting: City council Meeting date: May 17, 2021 Consent agenda item: 4b Executive summary Title: Approve mobility sharing license for Bird Rides Inc. Recommended action: Motion to adopt Resolution approving a mobility sharing license for Bird Rides Inc. Policy consideration: Does the city council want to move forward with the implementation of a mobility sharing program for 2021? Summary: On April 9, 2021, the city issued a new request for proposals (RFP) for mobility sharing companies for the 2021 season. At the writing of this report, staff has received one application from Bird Rides Inc. (Bird). No other scooter, bike or vehicle sharing companies responded to our RFP. However, there are two additional licenses available. Should additional vendors show interest in deploying in the city, staff will update the council. Bird proposes to deploy scooters yet in May with 50 scooters in their first week of operation. By the end of their second week, they propose to deploy up to 125 scooters. Staff has reviewed Bird’s RFP submittal and recommend approving a mobility sharing license for the 2021 season. Financial or budget considerations: The vendor will pay a license fee for each device deployed to help cover staff time and infrastructure costs. Any other costs related to this policy are negligible and would come from the general operating budget. Strategic priority consideration: St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely and reliably. Supporting documents: Discussion Resolution Study session report March 25, 2019 (pgs. 71 –94) Council report June 17, 2019 (pgs. 400 – 417) Study session report March 9, 2020 (pgs. 103 – 185) Prepared by: Ben Manibog, transportation engineer Reviewed by: Debra Heiser, engineering director Approved by: Tom Harmening, city manager City council meeting of May 17, 2021 (Item No. 4b) Page 2 Title: Approve mobility sharing license for Bird Rides Inc. Discussion Background: City Code sections 30-212 to 30-258 regulate mobility sharing operations within St. Louis Park. The ordinance defines mobility sharing, authorizes the city’s ability to impound devices, requires providers to have a city license, and establishes fees. The ordinance also establishes three permits available to operate mobility sharing (bikes, low power vehicles (scooters), or vehicle sharing). The ordinance took effect on May 10, 2019. On March 9, 2020, staff provided council with a study session report to recap the 2019 mobility sharing season and related community engagement. In that report, the 2019 season was summarized with trip data, community feedback, and next steps. On April 10, 2020, the city opened a request for proposal (RFP) for mobility sharing companies for the 2020 season. Staff received one application and it was not accepted. The vendor was denied mainly for their economic model which required the city to find dedicated funds to provide a program. To create a similar-sized program (125 devices) to the 2019 season, the city would have needed to find funds totaling over $250,000. Interest from mobility sharing companies was also greatly suppressed by the ongoing COVID-19 pandemic. Therefore, no mobility sharing companies operated in the city in 2020. On April 9, 2021, the city opened a new RFP for mobility sharing companies for the 2021 season. At the writing of this report, staff has received one application from Bird Rides Inc. (Bird). No other scooter, bike or vehicle sharing companies responded to our RFP. However, there are two additional licenses available. Should additional vendors show interest in deploying in the city, staff will update the council. Bird: According to their submittal packet, Bird is “…the first company to implement shared e- scooter programs in the U.S….Bird is a turn-key e-scooter service operator…[whose operations are] the most advanced and sustainable in the micro-mobility industry”. Bird has operated in over 130 markets worldwide. Closer to the Twin Cities, Bird has operated in communities such as Minneapolis, MN; Wauwatosa, WI; and Midland, MI. In 2021, Bird currently operates in Minneapolis. On May 4, the City of Golden Valley also approved a license for Bird where they plan to deploy 100 scooters in May and an additional 50 scooters in June. Staff has reviewed Bird’s RFP submittal and recommend approving a mobility sharing license for the 2021 season. License agreement: If approved, a license agreement will be reviewed and agreed upon by Bird and the city. The agreement lays out the structure of the pilot program, which has not had any major changes since its last operation in 2019. A full explanation of the city’s mobility sharing program structure is in the March 25, 2019 study session report (attached). The previous season’s license language is attached in the June 17, 2019 council report. If approved, the mobility sharing license would be valid through March 30, 2022 to coincide with similar licenses in Minneapolis. City council meeting of May 17, 2021 (Item No. 4b) Page 3 Title: Approve mobility sharing license for Bird Rides Inc. A maximum of 250 devices, split among all licensees, will be authorized by the city. The city will evaluate the performance of the program during its length and can increase or decrease the maximum number of devices allowed based on performance metrics and ordinance compliance. Website: Further information regarding the city’s mobility sharing program can be found on the city’s website at: https://www.stlouispark.org/how-do-i/learn-about/mobility-sharing. Next steps: If approved, city staff and Bird will prepare for beginning the mobility sharing season. This includes agreeing on a license agreement, confirming a timeline for implementation, and expectations for community engagement and responsiveness. In their submittal packet, Bird proposes to deploy scooters yet in May with 50 scooters in the first week. By the end of their second week, they propose to deploy up to 125 scooters. City council meeting of May 17, 2021 (Item No. 4b) Page 4 Title: Approve mobility sharing license for Bird Rides Inc. Resolution No. 21-____ Resolution approving a mobility sharing license for Bird Rides Inc. (Bird) Whereas, City Code sections 30-212 to 30-258 regulate mobility sharing operations within the City of St. Louis Park; and, Whereas, the goal of the shared mobility program is to decrease the use of personal vehicles, increase access to public transit, increase the use of active transportation, ensure safe and equitable access to emerging transportation technologies, and ensure alignment with the work of the city’s strategic priorities; and, Whereas, the city has reviewed the RFP submittal provided by Bird Rides Inc. and recommend their approval for a mobility sharing license; and, Whereas, St. Louis Park is committed to providing a variety of options for people to make their way around the city comfortably, safely, and reliably; and, Now therefore be it resolved by the City Council of the City of St. Louis Park that Bird Rides Inc. is hereby approved for a mobility sharing license valid through March 30, 2022. Reviewed for administration: Adopted by the City Council May 17, 2021 Thomas K. Harmening, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: May 17, 2021 Consent agenda item: 4c Executive summary Title: Accept donation from First Response Mental Health Recommended action: Motion to adopt Resolution approving acceptance of software and services for two years valued at $9,360 from First Response Mental Health through their PeerConnect application for the St. Louis Park police department. Policy consideration: Does the city council wish to accept the gift with restrictions on its use? Summary: State statute requires city council’s acceptance of donations. This requirement is necessary in order to make sure the city council has knowledge of any restrictions placed on the use of each donation prior to it being expended. Brief description of this service: With PeerConnect each member of the organization has access to peer support, health and wellness tools and articles, self-assessments, mental health resources and more, 24/7-wherever they are whenever they need. Police department staff will be able to connect with our peer support team members and mental health providers directly through the application. First Response Mental Health is offering a three-year contract for their services and software and have agreed to waive the set-up costs and are donating the first two years of service fees valued at $9,360. First Response Mental Health wishes to reserve the right to fundraise for the cost of the first two years of service. They generally intend to do this by seeking grants or other funding sources from organizations interested in promoting the mental health and well-being of first responders. In the event that First Response Mental Health is unable to secure such funding, First Response Mental Health will be solely responsible for the cost of those first two years of the contract. The third year of the contract will be budgeted for and will cost $4,680. This contract allows us to cancel the service at any time with a 90-day notice. Therefore, if we do not find the software and services to be useful, we could potentially cancel the contract before there is any cost to the city. The city attorney has reviewed this matter. His opinion is that state law permits the payment of such expenses by this organization, regardless of whether the funds come from primary or secondary sources. It is treated as a gift to the city and therefore needs to be a resolution adopted by the city council, determining that accepting this gift furthers the police department’s commitment to creating a healthy work force with access to peer and professional mental health support. Financial or budget considerations: If approved the city will budget for the cost of the third year under the contract. Supporting documents: Resolution PeerConnect proposal Prepared by: Mike Harcey, police chief Approved by: Tom Harmening, city manager City council meeting of May 17, 2021 (Item No. 4c) Page 2 Title: Accept donation from First Response Mental Health Resolution No. 21-___ Accept donation from First Response Mental Health Whereas, the city of St. Louis Park is required by State statute to authorize acceptance of any donations; and Whereas, the city council must also ratify any restrictions placed on the donation by the donor; and Now therefore be it resolved, First Response Mental Health has graciously donated the use of their software and services for two years at no cost to our department, valued at $9,360. It is further resolved, by the city council of the city of St. Louis Park that the gift is hereby accepted with thanks to First Response Mental Health for their generosity and support of the police department’s commitment to creating a healthy work force with access to peer and professional mental health support. Reviewed for administration: Adopted by the City Council May 17, 2021 Thomas K. Harmening, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk First Response Mental Health 231 Red River Rd, Thunder Bay, ON P7B 1A7 Canada (888) 721-9611 firstresponsemh.com PeerConnect: Peer Support, Health, and Wellness Tool Proposal for St Louis Park Police Department January 21st, 2021 FRMH (Jan,2021)|1 City council meeting of May 17, 2021 (Item No. 4c) Title: Accept donation from First Response Mental Health Page 3 First Response Mental Health 231 Red River Rd, Thunder Bay, ON P7B 1A7 Canada (888) 721-9611 firstresponsemh.com Dear St Louis Park Police Department, Thank you for considering PeerConnect as your organization's health,wellness, and peer support management system which provides a suite of wellness tools for your employees and colleagues in one easy-to-use access point. PeerConnect was developed for first responders with input from EMS, Police, Fire, and mental health professionals; this system is designed to maximize an organization’s wellness impact on members, reduce the stigma associated with mental health and operational stress injury, and dramatically lower the costs and increase the efficiency of running these programs. PeerConnect comes as a ready-to-use, mature product, but also features high degrees of customization and potential for scalability. It allows your members to access trusted internal or external support, and also extends contextualized resources for new recruits, retirees, family members, or other identified external roles. With PeerConnect each member of your organization has access to peer support, health and wellness tools and articles, self assessment, mental health resources and more, 24/7– wherever they are, and whenever they need. Organizations are becoming more concerned with the mental health and well-being of their members, however, without a management system it can be difficult to manage requests and recommendations for support, and often organizations are left without structured data to drive insights and change. PeerConnect provides your organization with a peer support management system and health and wellness tools that provide one access point for all members. ✔Streamlined access to Health and Wellness, Peer Support, and customized content Provide a trusted access point for all members where information is contextualized by role. Information is fully customizable, or utilizes sharing and automated features. ✔Reduce barriers, stigma and anxiety Proactive features engage all members and reduce the barriers to accessing resources and support. ✔De-Identified Metrics, tracking and reporting Automated de-identified data allows reports to be created in minutes, not days, and protects the anonymity of your members. Process-driven contact reports ensure mandatory information is collected. Thank you, Jack Bull , Business Development Manager jack@firstresponsemh.com FRMH (Jan,2021)|2 City council meeting of May 17, 2021 (Item No. 4c) Title: Accept donation from First Response Mental Health Page 4 First Response Mental Health 231 Red River Rd, Thunder Bay, ON P7B 1A7 Canada (888) 721-9611 firstresponsemh.com Overview FRMH’s wellness management system,PeerConnect,reduces time spent coordinating your peer support program, and provides one access point for all health and wellness information that is customizable to your organization.More than just Peer Support Management System, PeerConnect is a fully customizable and comprehensive wellness tool, resource hub, and top-down information source co-developed with first responder organizations. Safe and Secure The safety of your members is the highest priority. PeerConnect has passed several compliance tests for privacy and high security, and works alongside your IT department to accommodate your needs. Most importantly, no conversations take place within the app, and no user health-related data is stored in the system. PeerConnect Features PeerConnect works alongside your organization at any stage of your wellness program, and can enhance your current initiatives and employee assistance program with features, resources, and peer support management that utilizes proactive and reactive models. PeerConnect offers a dynamic, yet easy to manage solution for organizational wellness. 1. Proactive Peer Support Proactively connect every member of your organization with their personalized peer team for structured mental health and wellness conversations. Scheduled, proactive conversations capture those who do not actively seek out support, and normalizes mental health conversations, leading to reduced stigma. With PeerConnect the coordination efforts for both the peer support team and the coordinator is reduced by up to 90%. Multiple ways to Connect to Support ○Reactive Support:The member can request contact at any time at the press of a button. ○Recommended Support:Supervisors can recommend contact and the peer support team fulfills the request. ○Proactive Support:The organization can schedule proactive connections and ensure full member coverage, and reduce barriers to asking for support. ○Each member customizes their own support team to their preferences: members pre-select which members of the peer support team will receive their support requests. ○Connect members to internal or external Psychologists,Chaplains, and/or Mental Health Professionals. FRMH (Jan,2021)|3 City council meeting of May 17, 2021 (Item No. 4c) Title: Accept donation from First Response Mental Health Page 5 First Response Mental Health 231 Red River Rd, Thunder Bay, ON P7B 1A7 Canada (888) 721-9611 firstresponsemh.com 2. Sharing Capabilities (Optional) ○Expand on available support for your members by sharing peer support teams with other agencies you choose and trust ○Choose which resources and health information you want to share from other trusted agencies to your own members ○Create articles, resources and mental health information you want provide to other agencies 3. Newsfeed and Wellness Tools ○Displays content, articles, internal posts, links, videos, events, and initiatives created or shared by you. ○Create your own content, or access trusted information and professional resources to provide to your members. ○Access trusted mental health resources from professional organizations. ○Post content or alerts to specific roles or groups within your agency ○Top-down communication with your members ○Send push notifications directly to your members’ phones ○Receive engagement reports;know what your members are interested in 4. Additional Tools Resources, location based services,events,self-assessment tools, integration with your EFAP, CISM,fitness & physical health programs, FAQ Section,extended support for recruitment engagement,retirees, new hires,and more. 5. Aggregate Reporting Peer support teams submit electronic post-contact forms customized to your organization. These forms populate live reporting; create wellness KPIs and metrics that simplify reporting over any time period. Reporting data is de-identified to protect the anonymity of the individual. 6. Family Support Management PeerConnect provides a platform to support family members of employees by providing family specific app access, resources, events, and information. These relevant and accessible resources help provide support for spouses/partners and children who encounter situations and stressors as a result of their proximity to loved ones who work in a high-stress environment. FRMH (Jan,2021)|4 City council meeting of May 17, 2021 (Item No. 4c) Title: Accept donation from First Response Mental Health Page 6 First Response Mental Health 231 Red River Rd, Thunder Bay, ON P7B 1A7 Canada (888) 721-9611 firstresponsemh.com 7. Recruitment Management Collect contact information and equip and retain future recruits by including them in their own role within the program. Build interest and keep potential employees in the know by sharing newsfeed items, physical fitness tips, training tips, survey opportunities, new hire advice, answers to frequently asked questions, and share important dates and events. Why PeerConnect? Peer Support at the push of a button ✔ Private and anonymous support for your members ✔ Comprehensive wellness resources in your pocket ✔ Customizable to your organization's needs ✔ 24/7 Coverage - No one falls through the cracks ✔ Reduce mental health related stigma ✔ Wellness KPIs, Metrics, and engagement reports ✔ Access trusted mental health & wellness information ✔ Decrease lost time - STD, LTD, OSI, and overtime ✔ Enhances CISM, EFAP, fitness and other programs ✔ Incorporates and enhances current support ✔ Location based services ✔ Share peer support teams with like-minded organizations ✔ FRMH (Jan,2021)|5 City council meeting of May 17, 2021 (Item No. 4c) Title: Accept donation from First Response Mental Health Page 7 First Response Mental Health 231 Red River Rd, Thunder Bay, ON P7B 1A7 Canada (888) 721-9611 firstresponsemh.com Pricing and Options *Services do not include Mental Health Training Program for Peer Supports * Prices are listed in USD PeerConnect: Proactive Peer Support Includes ○Peer Support, Health and Wellness App ○Customized logos and colours ○Deployment in Apple AppStore and Google Play (Android) ○Contact form (1) Standard Pricing System setup fee: $4,500.00 Waived Maintenance fee: $150 / month General users:Starting at $3.00 per user per month,tiered on a decreasing basis for additional users (large org line) Application Training Pricing Virtual App Training Workshops 1. App-Only Training for Peer Supports $30 per person 2. Administrator System Management Training $200 per admin Assumptions ○Based on an organization size of approximately (80) employees; ○Proposal and pricing are USD and valid for 30 days,monthly pricing available. ○User-related cost totals are automatically calculated and shown within the system; e.g. if 10 more users are added bringing the total to (90), the system will calculate totals and billing automatically. FRMH (Jan,2021)|6 City council meeting of May 17, 2021 (Item No. 4c) Title: Accept donation from First Response Mental Health Page 8 First Response Mental Health 231 Red River Rd, Thunder Bay, ON P7B 1A7 Canada (888) 721-9611 firstresponsemh.com Annual Payment Schedule PeerConnect Year 1 Year 2 Year 3 System Setup $4500 $0 $0 Maintenance $1800 $1800 $1800 Users $2,880 $2,880 $2,880 App Training tbd*n/a n/a Annual Total $9,180 /y $4,680 /y $4,680 /y Consortium Pricing $0/y $0/y $4,680/y Timeline Activity Client Commitment Duration Kick Off and App Deployment 2 hrs 1 week Discovery (colours, logos, contact form, etc)1 hr 1 week Configuration (look-feel, forms, peers, supervisors)3 hrs 1 week Training and Launch 4 hrs 1 week Thank you for considering First Response Mental Health, Our team welcomes the opportunity to further elaborate on this proposal and answer additional questions that you may have about partnering with FRMH. If this proposal is acceptable to you, we will further discuss a contract document for signature(s). Please do not hesitate to call or email – we are always happy to be a resource or support you when sharing this information. We look forward to speaking soon. Thank you, Jack Bull , Business Development Manager jack@firstresponsemh.com FRMH (Jan,2021)|7 City council meeting of May 17, 2021 (Item No. 4c) Title: Accept donation from First Response Mental Health Page 9 Meeting: City council Meeting date: May 17, 2021 Consent agenda item: 4d Executive summary Title: Resolution calling for a public hearing on granting host approval for Groves Academy revenue bonds Recommended action: Motion to adopt Resolution calling for a public hearing on June 21, 2021 regarding host approval for the Groves Academy project at 3200 Highway 100 South to be financed with revenue bonds to be issued by the City of Mayer. Policy consideration: Is the Council comfortable with allowing Groves Academy to issue revenue obligations thru the City of Mayer? Summary: Groves Academy would like to finance the renovation, improvement, and equipping of the Borrower’s independent co-educational day school facilities located at 3200 Highway 100 South in the City, refund the Issuer’s outstanding Educational Facility Revenue Bonds (Groves Academy Project), Series 2014B, the proceeds of which were used to finance and refinance the renovation, expansion, construction, improvement, and equipping of the Academy (the “Original Project” and, together with the Renovation Project the “Project”), and finance the costs of issuing the bonds. Groves Academy would like the bonds to be designated as tax-exempt obligations (or bank- qualified) which, under the IRS code, cannot exceed $10 million in a calendar year. Since the city already used the bank-qualified exemption on bonds issued this year, Groves Academy found another city (Mayer) that has not used their bank-qualified exemption. As we have done in the past, the city is required to hold a public hearing since the project is in the City of St. Louis Park. By using the bank-qualified exemption from the city of Mayer it will provide some interest rate savings to Groves Academy. Financial or budget considerations: All out-of-pocket expenses of the city will be covered by Groves Academy. The bonds will not constitute a general or moral obligation of the city and will not be secured by or payable from any property or assets of the city and will not be secured by or payable from any property or assets of the city and will not be secured by any taxing power of the city. Strategic priority consideration: Not applicable. Supporting documents: Resolution Kennedy and Graven (bond attorney) summary letter Prepared by: Melanie Schmitt, chief financial officer Approved by: Tom Harmening, city manager City council meeting of May 17, 2021 (Item No. 4d) Page 2 Title: Resolution calling for a public hearing on granting host approval for Groves Academy revenue bonds Resolution No. 21-____ A resolution calling for a public hearing on consent to the issuance of educational facilities revenue bonds and authorizing the publication of a notice of public hearing (Groves Academy project) Be it resolved by the City Council (the “City Council”) of the City of St. Louis Park, Hennepin County, Minnesota (the “City”) as follows: Section 1. Minnesota Statutes, Sections 469.152 through 469.165, as amended, relating to municipal industrial development (the “Act”), gives municipalities the power to issue revenue obligations for the purpose of promoting the welfare of the state by the active attraction and encouragement and development of economically sound industry and commerce to prevent so far as possible the emergence of blighted and marginal lands and areas of chronic unemployment. Section 2. The City has received from Groves Academy, a Minnesota nonprofit corporation and 501(c)(3) organization (the “Borrower”), a proposal that the City of Mayer, Minnesota undertake a program to assist in financing, among other things, a Project described in Exhibit A, which is located in the City, through the issuance of revenue bonds or obligations (in one or more series) (the “Bonds”) pursuant to the Act. Section 3. The City has been advised that a public hearing and City Council host approval of and consent to the financing of the Project is required under the Act and Section 147(f) of the Internal Revenue Code because the facilities to be financed by the Bonds are located in the City. Section 4. A public hearing on the proposal of the Borrower will be held at the time and place set forth in the Notice of Public Hearing attached hereto as Exhibit A. Section 5. The City Clerk is hereby authorized and directed to cause notice of the hearing to be given one publication in the official newspaper of the City and a newspaper of general circulation available in the City, not less than 14 days nor more than 30 days prior to the date fixed for the hearing, substantially in the form of the attached Notice of Public Hearing. City council meeting of May 17, 2021 (Item No. 4d) Page 3 Title: Resolution calling for a public hearing on granting host approval for Groves Academy revenue bonds The motion for the adoption of the foregoing resolution was duly seconded by City Council Member _______________, and, after full discussion thereof and upon a vote being taken thereon, the following city council members voted in favor thereof: And the following city council members voted in opposition: Reviewed for Administration: Adopted by the City Council May 17, 2021 Thomas K. Harmening, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk City council meeting of May 17, 2021 (Item No. 4d) Page 4 Title: Resolution calling for a public hearing on granting host approval for Groves Academy revenue bonds Exhibit A Notice of public hearing on a proposal for consent to the issuance of educational facilities revenue bonds for Groves Academy project Notice is hereby given that the City Council of the City of St. Louis Park, Minnesota (the “City”) will meet at the City Hall, 5005 Minnetonka Boulevard, in the City, at 6:30 p.m. on Monday, June 21, 2021 to consider giving host approval and consent to the issuance by the City of Mayer, Minnesota (the “Issuer”) of revenue bonds, in one or more series (the “Bonds”), under Minnesota Statutes, Sections 469.152 through 469.165, as amended (the “Act”), in order to finance the cost of a project located in the City. Groves Academy, a Minnesota nonprofit corporation and 501(c)(3) organization (the “Borrower”), proposes to (i) finance the renovation, improvement, and equipping of the Borrower’s independent co-educational day school facilities (the “Academy”) located at 3200 Highway 100 South in the City (the “Renovation Project”), (ii) refund the Issuer’s outstanding Educational Facility Revenue Bonds (Groves Academy Project), Series 2014A, and Educational Facility Revenue Bonds (Groves Academy Project), Series 2014B, the proceeds of which were used to finance and refinance the renovation, expansion, construction, improvement, and equipping of the Academy (the “Original Project” and, together with the Renovation Project, the “Project”), and (iii) finance the costs of issuing the Bonds. The maximum estimated principal amount of the Bonds to be issued to finance the Project is $6,800,000. The Bonds, if and when issued, will not constitute a charge, lien or encumbrance upon any property of the City or the Issuer, except the Project, and such obligations will not be a charge against the general credit or taxing powers of the City or the Issuer but will be payable from sums to be paid by the Borrower pursuant to a revenue agreement. At the time and place fixed for the public hearing, the City Council will give all persons who appear at the hearing an opportunity to express their views with respect to the proposal. Written comments will be considered if submitted at the above City office on or before the date of the hearing. Offices in Minneapolis Saint Paul St. Cloud Fifth Street Towers 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 (612) 337-9300 telephone (612) 337-9310 fax kennedy-graven.com Affirmative Action, Equal Opportunity Employer JULIE A. EDDINGTON Attorney at Law Direct Dial (612) 337-9213 Email: jeddington@kennedy-graven.com May 11, 2021 Melanie Schmitt, Chief Financial Officer City of St. Louis Park 5005 Minnetonka Boulevard St. Louis Park, MN 55416 Re: Resolution calling public hearing on providing host approval for a project to be financed and refinanced with the proceeds revenue obligations to be issued by the City of Mayer Dear Melanie, Groves Academy, a Minnesota nonprofit corporation (the “Borrower”), proposes to (i) finance the renovation, improvement, and equipping of the Borrower’s independent co-educational day school facilities (the “Academy”) located at 3200 Highway 100 South, St. Louis Park, Minnesota (the “Renovation Project”); and (ii) refund the outstanding Educational Facility Revenue Bonds (Groves Academy Project), Series 2014A, and Educational Facility Revenue Bonds (Groves Academy Project), Series 2014B, issued by the City of Mayer, Minnesota (the “City of Mayer”), the proceeds of which were used to finance and refinance the renovation, expansion, construction, improvement, and equipping of the Academy (the “Original Project,” and together with the Renovation Project, the “Project”). In April 2021, the City issued general obligation bonds in the amount of $12,385,000 and does not have capacity to designate any additional bonds issued this year as qualified tax-exempt obligations (or “bank qualified”) for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the “Code”). As a result, the Borrower has determined to find another conduit issuer to issue bonds to finance the Project. Because the City of Mayer issued bonds in 2014 to finance the Original Project, the Borrower has proposed that the City of Mayer issue one or more series of revenue obligations (the “Bonds”) in the estimated maximum principal amount of $6,800,000 and loan the proceeds thereof to the Borrower to finance the Project. In order for the City of Mayer to issue the Bonds, the City must grant “host approval” to the issuance of the Bonds, following a duly noticed public hearing, in accordance with Minnesota Statutes, Sections 469.152 through 469.1655, as amended, and the Code. Enclosed is a resolution for consideration by the City Council on May 17, 2021, which calls for a public hearing to be conducted by the City Council on June 21, 2021 for purposes of granting host approval to the issuance of the Bonds by the City of Mayer. The proposed Bonds will be issued as conduit revenue bonds of the City of Mayer secured solely by the revenues derived from the loan or other revenue agreements executed by the Borrower and from other security provided by the Borrower. The Bonds will not constitute a general or moral obligation of the City and will not be secured by or payable from any property or assets of the City and will not be secured by any taxing power of the City. The Bonds will not be subject to any debt limitation imposed on the City and the issuance of the Bonds will not have any adverse impact on the credit rating of the City, even in the event that Page 5 City council meeting of May 17, 2021 (Item No. 4d) Title: Resolution calling for a public hearing on granting host approval for Groves Academy revenue bonds Error! Unknown document property name. the Borrower encounters financial difficulties with respect to the Project. The issuance of the Bonds by the City of Mayer will not affect the general obligation bonds previously issued by the City this year or the City’s ability to issue additional general obligation bonds or conduit revenue bonds in calendar year 2021. The Borrower will pay the out-of-pocket expenses of the City with respect to this transaction. If the City Council adopts the enclosed resolution, Taft Stettinius & Hollister LLP, acting as bond counsel to the City of Mayer, will handle the publication of the notice of public hearing on behalf of the City. In addition, the City Council will be asked to adopt a resolution granting host approval following the public hearing next month. Please contact me if you have questions regarding the foregoing. Sincerely, Julie Eddington Page 6 City council meeting of May 17, 2021 (Item No. 4d) Title: Resolution calling for a public hearing on granting host approval for Groves Academy revenue bonds Meeting: City council Meeting date: May 17, 2021 Discussion item: 5a Executive summary Title: Appointment of representatives to boards and commissions Recommended action: Motion to appoint representatives to the boards and commissions as listed in exhibit A. Policy consideration: Does the city council wish to appoint the representatives listed in exhibit A to serve on the boards and commissions listed for the respective terms? Summary: The city received a great response from individuals interested in serving on a city board or commission. A total of 45 applications were received for open positions on the Community Technology Advisory Commission, Environment & Sustainability Commission, Housing Authority, Human Rights Commission, Planning Commission, Police Advisory Commission. The city council evaluated all applications that were submitted. Interview panels, consisting of three council members and the board/commission chair or designated representative, conducted interviews and provided the recommendations in exhibit A. Because there are more applicants than positions available, not all candidates will be appointed to a board or commission at this time. Applications for candidates not selected will be kept on file for the period of 1 year. Each interview panel has recommended a first alternate. Should a position be vacated during the term this next year, the city council will attempt to fill the open position with the recommended alternate or from the existing candidate pool if the alternate is not available. Each of the individuals appointed by the city council will receive notification of their appointment and will participate in an orientation program with their staff liaison. Financial or budget considerations: Not applicable. Strategic priority consideration: St. Louis Park is committed to creating opportunities to build social capital through community engagement. Supporting documents: Exhibit A Prepared by: Debbie Fischer, administrative services office assistant Reviewed by: Maria Solano, interim administrative services officer Approved by: Tom Harmening, city manager City council meeting of May 17, 2021 (Item No. 5a) Page 2 Title: Appointment of representatives to boards and commissions Exhibit A Name Board/Commission Term Expiration Catherine Courtney Housing Authority 5/31/2026 Thom Miller Housing Authority 5/31/2024 Jessica Kraft Planning Commission 5/31/2024 Matthew Eckholm Planning Commission 5/31/2024 Joffrey Wilson Planning Commission 5/31/2022 Sam Tift Planning Commission 5/31/2022 Konnor Slaats Community Technology Advisory Commission 5/31/2022 Meeting: City council Meeting date: May 17, 2021 Public hearing: 6a Executive summary Title: S&F Dining, LLC dba Dancing Ganesha – on-sale wine and 3.2 liquor license Recommended action: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve application from S&F Dining, LLC dba Dancing Ganesha for an on- sale wine and on-sale 3.2 liquor license located at 8124 Hwy 7. Policy consideration: Does the applicant meet the requirements for the issuance of an on-sale wine and on-sale 3.2 liquor license? Summary: The city received an application from S&F Dining, LLC dba Dancing Ganesha for an on-sale wine and on-sale 3.2 liquor license for the property located at 8124 Hwy 7. This location, which was previously run as Smashburger, is undergoing cosmetic changes, but no structural changes will occur. Indoor seating will allow for up to 78 guests at approximately 2,301 square feet with no outdoor dining available. Dancing Ganesha will provide authentic fresh Indian food and all staff will be trained to follow state regulations regarding the sale of alcohol. Kuljit Singh is the sole owner of S&F Dining, LLC and holds 100 percent ownership in the business. Anthony Fernandes will be the store manager and will oversee the day to day sale of alcohol. Both Singh and Fernandes have experience in restaurant operations and have been involved in the Dancing Ganesha located in Minneapolis. Service is expected to begin early to mid-June and staff will be following any COVID guidelines that remain in effect during that time. The police department conducted a full background investigation, and nothing was discovered that would warrant denial of the license. The application and police report are on file in the city clerk’s office. The required notice of the public hearing was published on May 6, 2021. If the license is approved, nothing will be issued until all requirements have been met with the city Building and Energy department, Hennepin County, and the State Alcohol and Gambling Enforcement Division. Financial or budget considerations: Fees include $500 for the background investigation and $2,750 for an on-sale wine and on-sale 3.2 liquor license. Pursuant to city code provisions, the license fee will be pro-rated for the remainder of the license term. Strategic priority consideration: Not applicable. Supporting documents: None Prepared by: Chase Peterson-Etem, office assistant Reviewed by: Melissa Kennedy, city clerk Approved by: Tom Harmening, city manager Meeting: City council Meeting date: May 17, 2021 Action agenda item: 8a Executive summary Title: Second reading of an ordinance amending St. Louis Park Home Rule Charter Recommended action: Motion to approve the second reading and adopt Ordinance amending the St. Louis Park Home Rule Charter to implement gender-neutral language in Sections 2.05, 12.02 (2), 12.18, 12.19, and 12.20 and to correct minor legal inconsistencies in Sections 3.01 and 11.03, and to approve a summary ordinance for publication. A unanimous vote of all 7 councilmembers is required for approval. Policy consideration: Does the city council want to amend the St. Louis Park Home Rule Charter by ordinance to implement the use of gender-neutral language and correct legal inconsistencies? Summary: At their meeting on April 6, 2021 the Charter Commission approved a recommendation to amend specific sections of the St. Louis Park Home Rule Charter by ordinance. This recommendation was made in response to a previous request from the city council to review the charter to update outdated language and to identify any direct conflicts with state law. The Charter Commission has recommended that sections of the charter be updated to implement the use of gender-neutral language. Following a review by the city attorney, the commission also recommended the correction of two minor legal inconsistencies that were identified as conflicting with state law. Minnesota Statutes 410.12 provides the ways in which a city charter can be amended. In the past, amendments to the charter have been done by ordinance. This requires unanimous approval of the city council. A public hearing on the proposed amendment was held on May 3, 2021 and the city council approved the first reading of the ordinance with no changes. Financial or budget considerations: Not applicable. Strategic priority consideration: St. Louis Park is committed to being a leader in racial equity and inclusion in order to create a more just and inclusive community for all. Supporting documents: Discussion Ordinance Summary ordinance for publication M.S. 410.12 Prepared by: Melissa Kennedy, city clerk Reviewed by: Maria Solano, interim administrative services officer Approved by: Tom Harmening, city manager City council meeting of May 17, 2021 (Item No. 8a) Page 2 Title: Second reading of an ordinance amending St. Louis Park Home Rule Charter Discussion What is the process to amend the St. Louis Park Home Rule Charter? In the past, amendments to the charter have been enacted by ordinance in accordance with the procedure outlined in M.S. § 410.12, Subd. 7. Amendment by Ordinance. “Upon recommendation of the charter commission the city council may enact a charter amendment by ordinance. Within one month of receiving a recommendation to amend the charter by ordinance, the city must publish notice of a public hearing on the proposal and the notice must contain the text of the proposed amendment. The city council must hold the public hearing on the proposed charter amendment at least two weeks but not more than one month after the notice is published. Within one month of the public hearing, the city council must vote on the proposed charter amendment ordinance. The ordinance is enacted if it receives an affirmative vote of all members of the city council and is approved by the mayor and published as in the case of other ordinances. An ordinance amending a city charter shall not become effective until 90 days after passage and publication or at such later date as is fixed in the ordinance. Within 60 days after passage and publication of such an ordinance, a petition requesting a referendum on the ordinance may be filed with the city clerk. The petition must be signed by registered voters equal in number to at least five percent of the registered voters in the city or 2,000, whichever is less. If the requisite petition is filed within the prescribed period, the ordinance shall not become effective until it is approved by the voters as in the case of charter amendments submitted by the charter commission, the council, or by petition of the voters, except that the council may submit the ordinance at any general or special election held at least 60 days after submission of the petition, or it may reconsider its action in adopting the ordinance. As far as practicable the requirements of subdivisions 1 to 3 apply to petitions submitted under this section, to an ordinance amending a charter, and to the filing of such ordinance when approved by the voters.” Can the city council make changes to the proposed charter amendment? Because statute requires that the notice of the public hearing include the proposed text of the amendment, the council must vote on the amendment as presented. If approved, what is the timeline for the proposed amendment to take effect? •4/15 Notice of hearing published •5/3 Public Hearing/first reading of ordinance •5/17 Second reading of ordinance •5/27 Ordinance published •7/26 60-day deadline (for petition) •8/25 Ordinance Effective Date (90 days after Passage and Publication) Charter Commission Recommendation On April 6, 2021 the Charter Commission made the following recommendation: •Amend the St. Louis Park Home Rule Charter by ordinance to implement gender neutral language and correct minor legal inconsistencies in Sections 3.01 and 11.03. City council meeting of May 17, 2021 (Item No. 8a) Page 3 Title: Second reading of an ordinance amending St. Louis Park Home Rule Charter Ordinance No. ____-21 An ordinance amending the St. Louis Park Home Rule Charter sections 2.05, 3.01, 11.03, 12.02 (2), 12.18 (a), 12.18(b), 12.19, and 12.20 by implementing gender neutral language and correcting minor legal inconsistencies PREAMBLE Whereas, pursuant to Minn. Stat. § 410.12, Subd. 7 the St. Louis Park Charter Commission has recommended to the city council that the charter be amended as provided herein; and Whereas, Minn. Stat. § 410.12, Subd. 7 provides that upon recommendation of the charter commission the city council may enact a charter amendment by ordinance. The City Council of the City of St. Louis Park, Minnesota does ordain: SECTION 1. The St. Louis Park Home Rule Charter is hereby amended by deleting stricken language and adding underscored language to the following sections: Section 2.05. Vacancies in the council. A vacancy in the council shall be deemed to exist if any person elected thereto fails to qualify on or before the date of the second (2nd) regular meeting of the new council. A vacancy shall also be deemed to exist due to the death, resignation, removal from office, removal from the city, removal of a ward councilmember from his/her their ward, continuous absence from the city for more than three (3) months, or conviction of a felony of any such person whether before or after his/her their qualification, or the failure of any councilmember without good cause to attend any council meeting for a period of three (3) consecutive months. In each such case the council shall, promptly by resolution, declare a vacancy of the remainder of the term and appoint an eligible person to fill the vacancy unless the vacancy occurs within ninety (90) days of the next regularly scheduled city or state election. In the latter case, the council shall appoint an eligible person who shall serve until the following year's regularly scheduled election. The term of the appointed person shall extend to the first (1st) regularly scheduled council meeting of a new year following a regularly scheduled city or state election. The council shall call a special election concurrently with the next regularly scheduled city or state election for the purpose of electing an eligible person to fill the remainder, if any, of the unexpired term created by a vacancy. Section 3.01. Council meetings. On the first (1st) regularly scheduled meeting of a new year following a municipal election as specified in Sections 4.02 and 4.03 of this charter, the council shall meet at the city hall at the usual time for the holding of council meetings. At this time, the newly elected members of the council shall assume their duties. Thereafter, the council shall meet at such times as may be prescribed by resolution, except that it shall meet at a fixed time not less than once a month. The mayor or any three (3) members of the council may call special meetings of the council upon at least twelve (12) hours' notice to each member of the council. Such notice shall be City council meeting of May 17, 2021 (Item No. 8a) Page 4 Title: Second reading of an ordinance amending St. Louis Park Home Rule Charter delivered personally to each member or be left in a conspicuous place at the residence if no such person be found there. The presence of any member of the council at a special meeting shall constitute a waiver of any formal notice unless the councilmember appears for the special purpose of objecting to the holding of such meeting. The council may provide by ordinance a means by which a minority of the councilmembers may compel the attendance of absent members. Except as otherwise provided by law, all meetings of the council shall be public, and any person shall have access to the minutes and records thereof at all reasonable times. The mayor and councilmembers shall each have one vote. Section 11.03. Damage suits. The State of Minnesota has regulated actions for the recovery of damages for injuries to persons and property by statute. Therefore, the Minnesota Tort Claims Act, applicable to Minnesota municipalities as it may be amended from time to time, M.S.A. § 3.736 M.S.A. Ch. 466, is hereby adopted by reference. The city expressly preserves all rights and defenses accorded to it by law, including the right to bring claims for contribution or indemnity. Section 12.02. Definitions. (2)Candidate means any individual who seeks nomination or election as a public official of the City of St. Louis Park. An individual shall be deemed to seek nomination or election if he/she they have taken the action necessary under the ordinances of the City of St. Louis Park to qualify for nomination or election to an office, or has have received contributions or made expenditures in excess of one hundred dollars ($100.00), or has have given consent, implicit or explicit, for any other person to receive contributions or make expenditures in excess of one hundred dollars ($100.00) with a view to bringing about his/her their nomination for election or election to an office. Section 12.18. Personal financial conflicts of public officials. (a)Contracts void. Except for any contract permitted by M.S.A. § 471.88, any public official who is authorized to take part in any manner in making a sale, lease or contract in his/her their official capacity shall have no personal financial interest in that sale, lease or contract or personally benefit financially therefrom unless the effect on the public official's personal financial interest is no greater than on any other person and/or property similarly situated. Any sale, lease, or contract entered into by the city with regard to which a public official has acted in violation of this section is void. Any money which is paid by the council in violation of this paragraph may be recovered from any and all persons interested therein. Any vote pursuant to M.S.A. § 471.88 must be unanimous by council. (b)Noncontractual transactions voidable. Any public official who in the discharge of his/her their duties would be authorized to take an action, vote, or make a decision concerning a noncontractual transaction of the city which would affect the public official's interests, unless the effect on his/her their interests is no greater than on other persons and/or property similarly situated, shall disqualify himself/herself themselves from such action, vote or decision. Any transaction entered into by the city with regard to which a public official has acted in violation of this paragraph is voidable at the option of the council. Any money, which was paid by the council in City council meeting of May 17, 2021 (Item No. 8a) Page 5 Title: Second reading of an ordinance amending St. Louis Park Home Rule Charter violation of this paragraph, may be recovered from any and all persons interested therein. Section 12.19. Financial conflicts of associates of public officials; contracts and transactions voidable. Any public official who in the discharge of his/her their duties would be authorized to take an action, vote or make a decision concerning a contractual or non-contractual transaction which would affect the interests of his/her their associates, unless the effect on the interests of his/her their associates is no greater than on other persons and/or property similarly situated, shall disqualify himself/herself themselves from such action, vote or decision. Any contract or transaction entered into by the city with regard to which a public official has acted in violation of this section is voidable at the option of the council. Any money, which was paid by the council in violation of this section, may be recovered from any and all persons interested therein. Section 12.20. Gifts and favors. No public official shall accept any valuable gift, whether in the form of money, service, loan, thing or promise, from any person, firm or corporation which to his/her their knowledge is concerned, directly or indirectly, in any manner whatsoever in business dealings with the city; nor shall any public official (1) accept any gift, favor or thing of value that may tend to influence his/her them in the discharge of his/her their duties; or (2) grant in the discharge of his/her their duties any improper favor, service, or thing of value or accept an offer which would not have been given if he/she they were not an official; or (3) accept or receive anything of value through sale or gift of goods or services which would result directly or indirectly from his/her their position as a public official of the City of St. Louis Park. SECTION 2. This ordinance shall take effect ninety days after its passage and publication according to law. Date of publication of notice of public hearing April 15, 2021 Public hearing and first reading May 3, 2021 Second reading May 17, 2021 Date of publication of adopted ordinance May 27, 2021 Date ordinance takes effect August 25, 2021 Reviewed for Administration Adopted by the city council May 17, 2021 Thomas K. Harmening, city manager Jake Spano, mayor Attest: Approved as to Form and Execution: Melissa Kennedy, city clerk Soren Mattick, city attorney City council meeting of May 17, 2021 (Item No. 8a) Page 6 Title: Second reading of an ordinance amending St. Louis Park Home Rule Charter Summary ordinance for publication Ordinance No. ____-21 An ordinance amending the St. Louis Park Home Rule Charter sections 2.05, 3.01, 11.03, 12.02 (2), 12.18 (a), 12.18(b), 12.19, and 12.20 by implementing gender neutral language and correcting minor legal inconsistencies This ordinance states that the St. Louis Park Home Rule Charter shall be amended by implementing gender neutral language and correcting two minor legal inconsistencies which correct references to state statute. This ordinance shall take effect 90 days after publication. Adopted by the city council May 17, 2021 Jake Spano /s/ Mayor A copy of the full text of this ordinance is available for inspection with the city clerk. Published in St. Louis Park Sailor: May 27, 2021 Meeting: Special study session Meeting date: May 17, 2021 Discussion item: 1 Executive summary Title: City manager recruitment discussion Recommended action: City council to provide direction to consultants and human resources on next steps in recruitment process. Policy consideration: Which candidates would council like to interview for the city manager vacancy? What stakeholder groups would council like to include in next steps of the process? Summary: Our consultants Charlene Stevens and Carmen Davis of GovHR USA have been recruiting applicants for the vacant city manager position. The position closed on April 23. The consultants have pre-screened applicants and identified 13 candidates for council to review. HR recommends the following process for candidate review by council: 1.Ms. Stevens and Ms. Davis will present information on top candidates to council. All personal identifying candidate information will be hidden as candidate names are considered confidential until deemed a finalist by council. This is in accordance with data practices and reduces the likelihood of inadvertently saying a name out loud at a public meeting. Candidates must agree to become a finalist before names are released publicly. 2.Ms. Stevens and Ms. Davis will facilitate a discussion about candidates with council to help identify top candidates selected to interview. 3.All candidate application materials will be provided under confidential separate cover and should be treated as personnel records subject to data privacy. 4.Ms. Stevens and Ms. Davis will facilitate a discussion about council’s desired next steps in the process. Based on the above, council will be asked to identify interview candidates and provide direction on next steps of the process. Supporting documents: Discussion Prepared by: Ali Timpone, interim human resources officer Approved by: Tom Harmening, city manager Page 2 Special study session meeting of May 17, 2021 (Item No. 1) Title: City manager recruitment discussion Discussion Background: Charlene Stevens and Carmen Davis, executive search consultants from GovHR USA, have recruited applicants to fill our vacant city manager position. They will present top candidates to council and facilitate a discussion to help determine which candidates council wishes to meet in an interview. It will be important to maintain candidate confidentiality during these discussions so council is asked to not publicly mention any information about a candidate that may reveal their identity (i.e., refer to current position at a “similar sized metro suburb” instead of stating the name of the city). Semi-finalist interviews (if needed) If council selects more than four candidates to interview, a first round of virtual semi-finalist interviews is recommended to occur. Semi-finalist interviews are recommended to be conducted virtually to ensure COVID-19 safety protocols and to reduce travel requirements for any out of state applicants. There are two ways of conducting a semi-finalist round of interviews: 1.All councilmembers interview semi-finalists at a special study session on May 24, 2021. This must be done at an open public meeting and jeopardizes the confidentiality of candidate names, which may be a deterrent for candidates. 2.A subcommittee of three councilmembers interview semi-finalists and identify finalists. This does not need to be done at an open public meeting and therefore preserves applicant confidentiality. Finalist interviews If council selects four or fewer candidates to interview, those candidates will be named finalists and will proceed to interviews on June 4 and 5, 2021. Council may also wish to identify an alternate candidate in case one or more candidates choose to withdraw from consideration. Prior to interviews, finalists will complete an assessment tool which will assist the consultants in guiding the final interview process and facilitating discussions. June 4, 2021 is reserved for staff and external stakeholder interview panels. One panel will be directors and other key staff. Another panel can be external community partners or stakeholders. Council will be asked which external stakeholders they would like to invite to participate on an interview panel. Suggestions of organizations or individuals to include are: SLP school superintendent, TwinWest Chamber, Discover SLP, STEP, SLP Friends of the Arts, SLP Board or Commission members, etc. June 5, 2021 is reserved for in-person council interviews of finalists. These will take place at the Westwood Hills Nature Center at an open public meeting. Page 3 Special study session meeting of May 17, 2021 (Item No. 1) Title: City manager recruitment discussion Timeline •May 17 Special study session - Council to review top candidates as recommended by consultant and narrow to semi-finalists or finalists. •May 24 Special study session– Semi-finalist virtual interviews, if needed. •June 4 (Friday) – All day panel interviews for finalists with directors, key staff and/or community partners; may include city tour or other events as needed. •June 5 (Saturday) – Panel interviews for finalists with council (open meeting); will include discussion time. •June 7 Special study session (if needed) – Council to discuss interviews and make decision on top candidate. Consultant/HR/city attorney will work with selected candidate on contract details. •June 21 – Council to approve contract with new city manager. Next steps: Consultants and staff will use council feedback to finalize the next steps of the process.