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Home My WebLink About2021/05/03 - ADMIN - Agenda Packets - City Council - Regular AGENDA MAY 3, 2021 All meetings of the St. Louis Park City Council will be conducted by telephone or other electronic means starting March 30, 2020, and until further notice. This is in accordance with a local emergency declaration issued by the city council, in response to the coronavirus (COVID-19) pandemic and Governor Walz's “Stay Safe MN” executive order 20-056. The chief administrator has determined that in-person council or commission/committee meetings are not feasible at this time due to the pandemic. Economic development authority (EDA) at 6:20 p.m.; Regular city council meeting at 6:30 p.m. Some or all members of the St. Louis Park City Council will participate in the May 3, 2021 EDA and city council meeting by electronic device or telephone rather than by being personally present at the city council's regular meeting place at 5005 Minnetonka Blvd. Visit bit.ly/slpccagendas to view the agenda and reports. Members of the public can monitor the meeting by video and audio at bit.ly/watchslpcouncil and on local cable (Comcast SD channel 17 and HD channel 859). For audio only call +1.312.535.8110 and use access code 359 770 50. Members of the public who want to address the city council during the regular meeting about items on the agenda should call the number noted below next to the corresponding item. Call when the meeting starts at 6:30 p.m. and follow instructions provided. Comments will be taken during each item in the order they are received and must relate to an item on the current city council agenda. • 952.562.2886 – consent agenda items 4a -4b • 952.562.2887 – item 6a – T&N Restaurant Holdings (R evival) - on-sale intoxicating liquor license • 952.567.2888 – item 6b – Ordinance amending St. Louis Park Home Rule Charter • 952.562.2886 – item 8a – Ordinance regarding fences and yard definitions for accessory structures 6:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY 1. Call to order 2. Roll call 3. Approval of minutes -- None 5. Reports 5a. Approval of EDA disbursements Recommended action: Motion to accept for filing EDA disbursement claims for the period of March 27 through April 23, 2021. 7. New business 7a. Resolution approving amendment to EDA bylaws Recommended action: Motion to adopt EDA Resolution approving amendments to St. Louis Park Economic Development Authority bylaws. Meeting of May 3 , 2021 City c ouncil agenda 6:30 p.m. CITY COUNCIL MEETING 1. Call to order 1a. Pledge of allegiance 1b. Roll call 2. Presentations -- None 3. Approval of minutes 3a. Study session meeting minutes of March 22, 2021 4. Approval of agenda and items on consent calendar Recommended action: **Motion to approve the agenda as presented and items listed on the consent calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda , or move items from consent calendar to regular agenda for discussion.) 4a. Accept for filing city disbursement claims for the period of March 27th through April 23, 2021. 4b. A dopt Resolution approving updates in various sections of the employee personnel manual. 5. Boards and commissions 5a. Bassett Creek Watershed Management Commission appointments Recommended action: Motion to adopt Resolution appointing Angela Lawrence as alternate commissioner to the Basset Creek Watershed Management Commission (BCWMC) to serve a term expiring on January 31, 2024. 6. Public hearings 6a. T&N Restaurant Holdings LLC dba Revival – on-sale intoxicating liquor license Recommended action: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve application from T&N Holdings LLC dba Revival for an on-sale intoxicating liquor license for the premises located at 8028 Minnetonka Blvd. 6b . First reading of an ordinance amending St. Louis Park Home Rule Charter Recommended action: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve the first reading of an ordinance amending the St. Louis Park Home Rule Charter to implement gender-neutral language in Sections 2.05, 12.02 (2), 12.18, 12.19, and 12.20 and to correct minor legal inconsistencies in S ections 3.01 and 11.03. A unanimous vote of all 7 councilmembers is required for approval. 7. Requests, petitions, and communications from the public – None 8. Resolutions, ordinances, motions and discussion items 8a. First reading of ordinance pertaining to fences and yard definitions for accessory structures Recommended action: Motion to approve the first reading of Ordinance amending Section 36-162(b) pertaining to fences and yard definitions for accessory structures and set second reading for May 17, 2021. Meeting of May 3 , 2021 City c ouncil agenda 9. Communications – None **NOTE : The consent calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a councilmember or a member of the public, that item may be moved to an appropriate section of the regular agenda for discussion. St. Louis Park Economic Development Authority and regular city council meetings are carried live on civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for video on demand replays. During the COVID-19 pandemic, agendas will be posted on Fridays on the entrance doors to city hall and on the text display on civic TV cable channel 17. The agenda and full packet are available after noon on Friday on the city’s website. If you need special accommodations or have questions about the meeting, please call 952.924 .2525. Meeting: Economic development authority Meeting date: May 3, 2021 Consent agenda item: 5a Executive summary Title: Approval of EDA disbursements Recommended action: Motion to accept for filing EDA disbursement claims for the period of March 27 through April 23, 2021. Policy consideration: Does the EDA desire to approve EDA disbursements in accordance with Article V – Administration of Finances, of the EDA bylaws? Summary: The finance division prepares this report on a monthly basis for the EDA to review and approve. The attached reports show both EDA disbursements paid by physical check and those by wire transfer or Automated Clearing House (ACH) when applicable. Financial or budget considerations: Review and approval of the information follows the EDA ’s charter and provides another layer of oversight to further ensure fiscal stewardship. Strategic priority consideration: Not applicable. Supporting documents: EDA disbursements Prepared by: Kari Mahan, accounting clerk Reviewed by: Melanie Schmitt, chief financial officer Approve d by: Tom Harmening, city manager 4/27/2021CITY OF ST LOUIS PARK 8:03:11R55CKS2 LOGIS400V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 1,000.00BUOY 16 LLC DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICES 1,000.00 35.00CITIZENS INDEPENDENT BANK DEVELOPMENT - EDA G&A TRAINING 35.00 127.80EHLERS & ASSOCIATES INC 4900 EXC BLVD TIF DIST G&A OTHER CONTRACTUAL SERVICES 127.85ELIOT PARK TIF DIST G&A OTHER CONTRACTUAL SERVICES 127.85WEST END TIF DIST G&A OTHER CONTRACTUAL SERVICES 127.85ELLIPSE ON EXC TIF DIST G&A OTHER CONTRACTUAL SERVICES 127.85PARK CENTER HOUSING G&A OTHER CONTRACTUAL SERVICES 127.85CSM TIF DIST G&A OTHER CONTRACTUAL SERVICES 127.85MILL CITY G&A OTHER CONTRACTUAL SERVICES 127.85PARK COMMONS G&A OTHER CONTRACTUAL SERVICES 127.85ELMWOOD VILLAGE G & A OTHER CONTRACTUAL SERVICES 127.85WOLFE LAKE COMMERCIAL TIF G&A OTHER CONTRACTUAL SERVICES 127.85SHOREHAM TIF DIST G&A OTHER CONTRACTUAL SERVICES 127.85AQUILA COMMONS G & A OTHER CONTRACTUAL SERVICES 127.85HWY 7 BUSINESS CENTER G & A OTHER CONTRACTUAL SERVICES 1,662.00 5,000.00FRANZEN LAW & POLICY GROUP LLC HRA LEVY G&A LEGAL SERVICES 5,000.00 3,857.82HENNEPIN COUNTY TREASURER 6211 CEDAR LK RD (DAHL PROP)PROPERTY TAXES 6,384.52DEVELOPMENT - EDA BALANCE SHEE DUE TO OTHER GOVTS 4,375.65DEVELOPMENT - EDA G&A PAYMENT IN LIEU OF TAXES 14,617.99 126.00KENNEDY & GRAVEN BELTLINE SWLRT DEVELOPMENT LEGAL SERVICES 84.006211 CEDAR LK RD (DAHL PROP)LEGAL SERVICES 1,054.00DEVELOPMENT - EDA G&A LEGAL SERVICES 1,264.00 3,000.00PRIMACY STRATEGY GROUP LLC.DEVELOPMENT - EDA G&A LEGAL SERVICES 3,000.00 12,933.61ST LOUIS PARK CONV & VISITORS BUREAU CONVENTION & VISITORS BUREAU COST REIMBURSEMENT-CVB 12,933.61 Economic development authority meeting of May 3, 2021 (Item No. 5a) Title: Approval of city disbursements Page 2 4/27/2021CITY OF ST LOUIS PARK 8:03:11R55CKS2 LOGIS400V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description Report Totals 39,512.60 Economic development authority meeting of May 3, 2021 (Item No. 5a) Title: Approval of city disbursements Page 3 Meeting: Economic development authority Meeting date: May 3, 2021 Action agenda item: 7a Executive summary Title: Resolution approving amendment to EDA bylaws Recommended action: Motion to adopt EDA Resolution approving amendments to St. Louis Park Economic Development Authority bylaws. Policy consideration: Does the EDA wish to amend the EDA bylaw s to authorize the city manager to designate an executive director of the authority, to update the meeting times of the aAuthority, to authorize the executive director to execute contracts on behalf of the authority for ministerial purposes without requiring the approval of the authority, and to make other clarifying changes? Summary: The EDA last amended its bylaws in 2016. Since that time , staff and the EDA’s legal consultant have noted several updates and clarifying changes that should be made to the document, the most substantive of which include : •Updating the regular me eting times to 6:20 p.m. •Allowing for the city manager to designate the EDA executive director •Authorizing the executive director to approve and execute documents or agreements on behalf of the EDA related to routine business of the EDA or related to projects approved by the EDA, as long as the documents or agreements do not exceed $175,000, without prior action by the EDA The se changes serve to clarify provisions , correct in accurate information, and facilitate actions by the authority. The EDA’s legal consultant drafted and approves the recommended amendments to the EDA’s bylaws. Approval of the updated and amended bylaws requires an affirmative vote by at least 4 members of the EDA board. Financial or budget considerations: None Strategic priority consideration: Not applicable. Supporting documents: Red-lined EDA bylaws Resolution EDA bylaws as amended Prepared by: Karen Barton, community development director Approve d by: Tom Harmening, city manager BYLAWS ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY ARTICLE I - THE EDA 1.1) Name. The name of the public body shall be the “St. Louis Park Economic Development Authority” which is referred to herein from time to time as the “EDA.” 1.2) Seal of EDA. The seal of the EDA shall be in the form of a circle and shall bear the name of the EDA and the year of its organization. 1.3) Commissioners. The seven members of the St. Louis Park City Council shall serve as the Board of Commissioners of the EDA pursuant to Resolution 88-134 of the City Council of the City of St. Louis Park. 1.4) Powers. The powers of the EDA shall be vested in the Commissioners thereof in office from time to time. ARTICLE II - OFFICERS 2.1) Officers. The officers of the EDA shall consist of a President, a Vice President, a Secretary, a Treasurer, an Executive Director and such other officers and agents as may from time to time be chosen. Any of the offices except those of President and Vice President may be held by one person. The offices of Executive Director and Secretary shall not be held by a Commissioner. 2.2) President. The President shall preside at all meetings of the EDA. At each meeting the President shall submit such recommendations and information as the President may consider proper concerning the business, affairs and policies of the EDA. 2.3) Vice-President. The Vice-President shall have such powers and perform such duties as may be prescribed by the EDA. In the event of absence or disability of the President, the Vice-President shall succeed to the power and duties of the office of President. 2.4) Secretary. The City Clerk of the City of St. Louis Park shall serve as the Secretary. The Secretary shall give proper notice of all meetings. The Secretary shall keep the seal, and shall affix the same to any instrument requiring it, and shall attest the seal by the Secretary’s signature. The Secretary shall also be responsible for the minutes of all meetings and shall perform such other duties as the EDA shall prescribe. 2.5) Treasurer. The Treasurer shall keep accurate accounts of all moneys, drafts, and checks in the name of and to the credit of the EDA in suchthose banks and depositories asdesignated by a majority of the Commissioners shall designate from time to time. The Treasurer shall have power to endorse for deposit all notes, checks, and drafts received by the EDA. 2.6) Executive Director. The City Manager of the City of St. Louis Park, or a person designated by the City Manager, shall serve as Executive Director, who shall have general supervision over the administration of itsthe business and affairs of the EDA, subject to the direction of the EDA. The Executive Director shall also serve as Assistant Treasurer. The Deputy City Manager of the City shall serve as Deputy Executive Director, who in the absence or Page 2 Economic development authority meeting of May 3, 2021 (Item No. 7a) Title: Resolution approving amendment to EDA bylaws disability of the Executive Director, shall succeed to the powers and duties of the Executive Director. 2.7) Additional Duties. The officers shall perform such duties and functions as may from time to time be required by the EDA or the bylaws or rules and regulations of the EDA. ARTICLE III - ELECTION OR APPOINTMENT OF OFFICERS 3.1) Elections, Term of Office, and Qualifications. The President, Vice President, and Treasurer shall be elected annually at the first regular meeting of the EDA in January of each year. Such officers shall hold office until the next election successors are elected and qualify. 3.2) Appointed Offices . The Executive Director and Secretary shall be appointed by the EDA. Any person appointed to fill the offices of Executive Director, Secretary, or any vacancy therein, shall have such term as the EDA fixes, but no Commissioner of the EDA shall be eligible to these offices. 3.3) Vacancies. Should the office of President or Vice-President become vacant the EDA shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. When the offices of Executive Director or Secretary become vacant, the EDA may appoint a successor. 3.4) Additional Personnel. The EDA may from time to time employ or use such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by law. The selection and compensation of such personnel (including the Executive Director and any Deputy Executive Director) shall be determined by the EDA in accordance with law. ARTICLE IV - MEETINGS 4.1) Regular Meetings. Regular meetings of the EDA shall be held at the regular meeting place of the St. Louis Park City Council on the first and third Monday of each month, at 76:0020 p.m., provided, however, that when the schedule of regular meetings of the St. Louis Park City Council in any year provides for a City Council meeting on a day other than the first and third Monday, the regular meeting of the EDA shall be held at 76:0020 p.m. on the date of the regular City Council meeting. 4.2) Special Meetings. Special meetings of the EDA may be called by the President or three (3) commissioners for the purpose of transacting any business designated in the call. The call for special meeting shall be delivered in compliance with state law and shall conform with the procedures applicable to the City Council for the calling of special meetings. 4.3) Quorum. Four (4) Commissioners shall constitute a quorum for the purpose of conducting the business of the EDA and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. 4.4) Voting. When a quorum is in attendance, action may be taken by the EDA upon an affirmative vote of four (4) Commissioners. Page 3 Economic development authority meeting of May 3, 2021 (Item No. 7a) Title: Resolution approving amendment to EDA bylaws 4.5) Order of Business. At the regular meetings of the EDA, the following shall be the order of business: 1. Roll Call 2. Approval of agenda 3. Approval of consent agenda 4. Approval of minutes 5. Unfinished business 6. New business 7. Communications and bills 8. Adjournment 4.6) Resolutions. All resolutions shall be in writing and shall be copied in the journal of the proceedings of the EDA. 4.7) Manner of Voting. The manner of voting on all questions coming before the EDA shall conform to the procedures applicable to the St. Louis Park City Council and may be by voice or roll call. Upon request of any Commissioner, the yeas and nays shall be entered upon the minutes of such meeting. ARTICLE V - ADMINISTRATION OF FINANCES 5.1) Contracts, Checks and Drafts. . The Executive Director shall be the chief purchasing agent of the EDA. All purchases on behalf of the EDA shall be made, and all contracts shall be let, by the Executive Director, provided that the approval of the EDA must be given whenever the amount of such purchase or contract exceeds $200,000175,000. All contracts, bonds, and instruments of every kind to which the EDA is a party shall be executed in the name of the EDA and shall be signed by the President and Executive Director; provided that the Executive Director is authorized to approve and execute documents or agreements on behalf of the EDA related to the routine business of the EDA or related to projects approved by the Board of Commissioners of the EDA and potential future projects, including but not limited to professional services agreements, nondisclosure agreements, right of entry agreements, and consultant agreements, so long as such documents or agreements do not provide for the expenditure of funds in an aggregate amount of more than $200,000, all without prior action by the EDA. Execution of any instruments by the President and Executive prior to October 16, 2006, but not attested by the Secretary or endorsed with the EDA seal, is ratified. 5.2) Manner of Presentation of Claims. All bills, invoices, statements and claims for payment of money in discharge of any obligation of the EDA shall be filed with the Executive Director/Assistant Treasurer who shall cause the same to be examined and entered into the record. Each claim against the EDA shall be accompanied by either an itemized bill or payroll, or time sheet, each of which shall be approved and signed by the responsible officer who vouches for the correctness and reasonableness thereof and, except in the case of salaries and wages of Page 4 Economic development authority meeting of May 3, 2021 (Item No. 7a) Title: Resolution approving amendment to EDA bylaws employees and laborers of the EDA, shall be accompanied by the claimant’s verified statement of claim as required by law. 5.3) Payment of Claims. The Executive Director/Assistant Treasurer is authorized to pay all claims determined to be proper obligations of the EDA and consistent with the budget approved by the EDA. The Executive Director/Assistant Treasurer shall cause a list of newly paid claims to be prepared for EDA review at each regular meeting of the EDA. 5.4) Facsimile Signatures on EDA Checks. Orders and checks may be combined into a single instrument and may be issued on behalf of the EDA upon affixing facsimile signatures of the President and Executive Director/Assistant Treasurer. ARTICLE VI - INDEMNIFICATION 6.1) Indemnification. The EDA shall be authorized to the fullest extent permitted by law to indemnify any person against expenses and liabilities arising by reason of the fact that the person is or was a Commissioner, officer, employee, or agent of the EDA. 6.2) Insurance. The EDA may purchase and maintain insurance on behalf of any indemnified person in that person’s official capacity against any liability asserted against that person and incurred by that person in such capacity whether or not the EDA would have been required to indemnify the person against the liability under Section 6.1 hereof. ARTICLE VII - AMENDMENTS TO BYLAWS 7.1) Amendments to Bylaws. These bylaws shall be amended only with the approval of at least four (4) of the members of the EDA at a regular or a special meeting. Adopted by the Economic Development Authority December 7, 1998 Amended October 16, 2006 Amended March 21, 2016 Amended ________, 2021 Reviewed for Administration: Tom Harmening, Executive Director Anne MavityTim Brausen, President Attest Secretary Page 5 Economic development authority meeting of May 3, 2021 (Item No. 7a) Title: Resolution approving amendment to EDA bylaws Document comparison by W orkshare 10.0 on Thursday, April 29, 2021 8:42:06 AM Input: Document 1 ID PowerDocs://DOCSOPEN/299724/4 Description DOCSOPEN-#299724-v4-St._Louis_Park_EDA_Bylaws Document 2 ID PowerDocs://DOCSOPEN/299724/5 Description DOCSOPEN-#299724-v5-St._Louis_Park_EDA_Bylaws Rendering set Standard Legend: Insertion Deletion Moved from Moved to Style change Format change Moved deletion Inserted cell Deleted cell Moved cell Split/Merged cell Padding cell Statistics: Count Insertions 15 Deletions 13 Moved from 0 Moved to 0 Style change 0 Format changed 0 Total changes 28 Page 6 Economic development authority meeting of May 3, 2021 (Item No. 7a) Title: Resolution approving amendment to EDA bylaws Economic development authority meeting of May 3, 2021 (Item No. 7a) Page 7 Title: Resolution approving amendment to EDA bylaws St. Louis P ark Economic Development Authority E DA Resolution No. 21-____ Resolution approving amendment of bylaws Whereas, the Board of Commissioners (“Board”) of the St. Louis Park Economic Development Authority (the “Authority”) has considered certain proposed amendments to its Bylaws; and Whereas, Section 7.1 of the Bylaws provides for amendments to the Bylaws by a vote of at least four members of the Board at any regular or special meeting of the Authority; and Whereas, the Board has determined that it is reasonable, expedient and in the best interest of the public to amend the Bylaws to authorize the City Manager to designate an Executive Director of the Authority, to update the meeting times of the Authority, to authorize the Executive Director to execute contracts on behalf of the Authority for ministerial purposes without requiring the approval of the Authority, and to make other clarifying changes as reflected in the Bylaws attached hereto as Exhibit A. Now therefore be it resolved that the Authority he reby approves the amended Bylaws in the form attached to this Resolution as Exhibit A. Reviewed for Administration: Adopted by the Economic Development Authority May 3, 2021 Tom Harmening, executive director Tim Brausen, president Attest: Melissa Kennedy, secretary Economic development authority meeting of May 3, 2021 (Item No. 7a) Page 8 Title: Resolution approving amendment to EDA bylaws Exhibit A B ylaws St. Louis Park Economic Development Authority ARTICLE I - THE EDA 1.1) Name . The name of the public body shall be the “St. Louis Park Economic Development Authority” which is referred to herein from time to time as the “EDA.” 1.2) Seal of EDA . The seal of the EDA shall be in the form of a circle and shall bear the name of the EDA and the year of its organization. 1.3) Commissioners. The seven members of the St. Louis Park City Council shall serve as the Board of Commissioners of the EDA pursuant to Resolution 88-134 of the City Council of the City of St. Louis Park. 1.4) Powers. The powers of the EDA shall be vested in the Commissioners thereof in office from time to time. ARTICLE II - OFFICERS 2.1) Officers. The officers of the EDA shall consist of a President, a Vice President, a Secretary, a Treasurer, an Executive Director and such other officers and agents as may from time to time be chosen. Any of the offices except those of President and Vice President may be held by one person. The offices of Executive Director and Secretary shall not be held by a Commissioner. 2.2) President. The President shall preside at all meetings of the EDA. At each meeting the President shall submit such recommendations and information as the President may consider proper concerning the business, affairs and policies of the EDA. 2.3) Vice -President. The Vice -President shall have such powers and perform such duties as may be prescribed by the EDA. In the event of absence or disability of the President, the Vice -President shall succeed to the power and duties of the office of President. 2.4) Secretary . The City Clerk of the City of St. Louis Park shall serve as the Secretary. The Se cretary shall give proper notice of all meetings. The Secretary shall keep the seal, shall affix the same to any instrument requiring it, and shall attest the seal by the Secretary’s signature. The Secretary shall also be responsible for the minutes of all meetings and shall perform such other duties as the EDA shall prescribe. 2.5) Treasurer. The Treasurer shall keep accurate accounts of all moneys, drafts, and checks in the name of and to the credit of the EDA in those banks and depositories designated by a majority of the Commissioners from time to time. The Treasurer shall have power to endorse for deposit all notes, checks, and drafts received by the EDA. 2.6) Executive Director. The City Manager of the City of St. Louis Park, or a person designated by the City Manager, shall serve as Executive Director, who shall have general supervision over the administration of the business and affairs of the EDA, subject to the direction of the EDA. The Executive Director shall also serve as Assistant Treasurer. The Deputy City Manager of the City shall serve as Deputy Executive Director, who in the absence or Economic development authority meeting of May 3, 2021 (Item No. 7a) Page 9 Title: Resolution approving amendment to EDA bylaws disability of the Executive Director shall succeed to the powers and duties of the Executive Director. 2.7) Additional Duties. The officers shall pe rform such duties and functions as may from time to time be required by the EDA or the bylaws or rules and regulations of the EDA. ARTICLE III - ELECTION OR APPOINTMENT OF OFFICERS 3.1) Elections, Term of Office, and Qualifications . The President, Vice President, and Treasurer shall be elected annually at the first regular meeting of the EDA in January of each year. Such officers shall hold office until the next election successors are elected and qualify. 3.2) Appointed Offices . The Executive Director and Secretary shall be appointed by the EDA. Any person appointed to fill the offices of Executive Director, Secretary, or any vacancy therein, shall have such term as the EDA fixes, but no Commissioner of the EDA shall be eligible to these offices. 3.3) Vacancies. Should the office of President or Vice -President become vacant the EDA shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. When the offices of Executive Director or Secretary become vacant, the EDA may appoint a successor. 3.4) Additional Personnel. The EDA may from time to time employ or use such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by law. The s election and compensation of such personnel (including the Executive Director and any Deputy Executive Director) shall be determined by the EDA in accordance with law. ARTICLE IV - MEETINGS 4.1) Regular Meetings. Regular meetings of the EDA shall be held at the regular meeting place of the St. Louis Park City Council on the first and third Monday of each month, at 6:20 p.m., provided, however, that when the schedule of regular meetings of the St. Louis Park City Council in any year provides for a City Council meeting on a day other than the first and third Monday, the regular meeting of the EDA shall be held at 6:20 p.m. on the date of the regular City Council meeting. 4.2) Special Meetings . Special meetings of the EDA may be called by the President or three (3) commissioners for the purpose of transacting any business designated in the call. The call for special meeting shall be delivered in compliance with state law and shall conform with the procedures applicable to the City Council for the calling of special meetings. 4.3) Quorum. Four (4) Commissioners shall constitute a quorum for the purpose of conducting the business of the EDA and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. 4.4) Voting. When a quorum is in attendance, action may be taken by the EDA upon an affirmative vote of four (4) Commissioners. 4.5) Order of Business. At the regular meetings of the EDA, the following shall be the order of business: Economic development authority meeting of May 3, 2021 (Item No. 7a) Page 10 Title: Resolution approving amendment to EDA bylaws 1. Roll Call 2. Approval of agenda 3. Approval of consent agenda 4. Approval of minutes 5. Unfinished business 6. New business 7. Communications and bills 8. Adjournment 4.6) Resolutions . All resolutions shall be in writing and shall be copied in the journal of the proceedings of the EDA. 4.7) Manner of Voting. The manner of voting on all questions coming before the EDA shall conform to the procedures applicable to the St. Louis Park City Council and may be by voice or roll call. Upon request of any Commissioner, the yeas and nays shall be entered upon the minutes of such meeting. A RTICLE V - ADMINISTRATION OF FINANCES 5.1) Contracts, Checks and Drafts. The Executive Director shall be the chief purchasing agent of the EDA. All purchases on behalf of the EDA shall be made, and all contracts shall be let, by the Executive Director, provided that the approval of the EDA must be given whenever the amount of such purchase or contract exceeds $175,000. All contracts, bonds, and instrume nts of every kind to which the EDA is a party shall be executed in the name of the EDA and shall be signed by the President and Executive Director; provided that the Executive Director is authorized to approve and execute documents or agreements on behalf of the EDA related to the routine business of the EDA or related to projects approved by the Board of Commissioners of the EDA and potential future projects, including but not limited to professional services agreements, nondisclosure agreements, right of entry agreements, and consultant agreements, so long as such documents or agreements do not provide for the expenditure of funds in an aggregate amount of more than $175,000, all without prior action by the EDA. Execution of any instruments by the President and Executive prior to October 16, 2006, but not attested by the Secretary or endorsed with the EDA seal, is ratified. 5.2) Manner of Presentation of Claims. All bills, invoices, statements and claims for payment of money in discharge of any obligation of the EDA shall be filed with the Executive Director/Assistant Treasurer who shall cause the same to be examined and entered into the record. Each claim against the EDA shall be accompanied by either an itemized bill or payroll, or time sheet, each of which shall be approved and signed by the responsible officer who vouches for the correctness and reasonableness thereof and, except in the case of salaries and wages of employees and laborers of the EDA, shall be accompanied by the claimant’s verified statement of claim as required by law. Economic development authority meeting of May 3, 2021 (Item No. 7a) Page 11 Title: Resolution approving amendment to EDA bylaws 5.3) Payment of Claims . The Executive Director/Assistant Treasurer is authorized to pay all claims determined to be proper obligations of the EDA and consistent with the budget approved by the EDA. The Executive Director/Assistant Treasurer shall cause a list of newly paid claims to be prepared for EDA review at each regular meeting of the EDA. 5.4) Facsimile Signatures on EDA Checks . Orders and checks may be combined into a single instrument and may be issued on behalf of the EDA upon affixing facsimile signatures of the President and Executive Director/Assistant Treasurer. ARTICLE VI - INDEMNIFICATION 6.1) Indemnification. The EDA shall be authorized to the fullest extent permitted by law to indemnify any person against expenses and liabilities arising by reason of the fact that the person is or was a Commissioner, officer, employee, or agent of the EDA. 6.2) Insurance. The EDA may purchase and maintain insurance on behalf of any indemnified person in that person’s official capacity against any liability asserted against that person and incurred by that person in such capacity whether or not the EDA would have been required to indemnify the person against the liability under Section 6.1 hereof. A RTICLE VII - AMENDMENTS TO BYLAWS 7.1) Amendments to Bylaws. These bylaws shall be amended only with the approval of at least four (4) of the members of the EDA at a regular or a special meeting. Adopted by the Economic Development Authority December 7, 1998 Amended October 16, 2006 Amended March 21, 2016 Amended ________, 2021 Meeting: City council Meeting date: May 3, 2021 Minutes: 3a Unofficial minutes City council study session St. Louis Park, Minnesota March 22, 2021 The meeting convened at 5:30 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Lynette Dumalag, Rachel Harris, Larry Kraft, Nadia Mohamed, and Margaret Rog Councilmembers absent: none Staff present: City Manager (Mr. Harmening), Deputy City Manager/Human Resources Director (Ms. Deno), HR Manager (Ms. Timpone), City Assessor (Mr. Bultema), Commercial Appraiser (Ms. Nathanson), Building and Energy Director (Mr. Hoffman), Police Chief Harcey, Sustainability Manger (Ms. Ziring), Senior Management Analyst (Ms. Solano) Guests: Charlene Stevens and Carmen Davis, Gov HR USA 1. City manager recruitment update Ms. Timpone presented the report and introduced Ms. Stevens and Ms. Davis from Gov HR USA, who will conduct the recruitment process for the new city manager position and have gathered feedback from several stakeholders and provided draft text for a position profile. Councilmember Kraft asked if the feedback has been from both council and staff. Ms. Stevens stated yes. Councilmember Kraft asked about the racial equity wording and stated it should be a broader focus including outcomes for the BIPOC community in St. Louis Park, adding it should be both outward and inward looking. Councilmember Kraft noted on climate action the wording should say “achieve goals” versus “implement goals”. He added the Connect the Park portion does not include the recent update of goals discussed and only mentions that the city is building a network itself versus the outcomes. Councilmember Kraft stated on candidate qualification criteria it should read “exceptional listener” versus “good listener,” adding this should be clear. Councilmember Kraft asked what was not included in this list that you have included in others. Ms. Stevens stated each community is unique and in this one, we heard racial equity and climate change are priorities in St. Louis Park. She continued we tried to capture the city manager must be a leader in both areas. She stated they were broad in candidate requirements as this is what was heard from council and staff, versus narrow requirements. Councilmember Rog stated this was a very well-written document, including the summary of the community. She commented on the racial equity portion stating it could also read “The city manager will be proactive in supporting city efforts to address the impacts of systemic racism.” City council meeting of May 3, 2021 (Item No. 3a) Page 2 Title: Study session minutes of March 22, 2021 She noted on the community partnership piece it could be more detailed noting partnerships with schools, non-profits, and businesses. Councilmember Rog also pointed out the portion about being high-touch with residents, noting Mr. Harmening is very high-touch with residents. She asked if that is a quality they are looking for in the new city manager with residents. Ms. Timpone stated if council wants this quality specified, it can be added. Councilmember Rog noted on Connect the Park, it does not say “The City Manager will…” and it should say that here and as well with affordable housing. She added on budget it should say “work to align” the city budget. Ms. Stevens stated they have some new language that they will use. Councilmember Rog noted on community engagement, it should read “community partnerships” versus “community relations”. Councilmember Brausen stated he agreed with Councilmember Rog on the inclusion of the phrase “systemic racism”. He added there should also be inclusion of city infrastructure projects. He stated he does not believe “the city manager will” phrasing is needed, and he also disagreed with the city budget comments on priority-based budgeting and is unsure this reflects the majority of councilmembers. He stated he would substitute this with “the city manager will have the challenge of funding an ambitious agenda laid out by a progressive, ambitious, and action-oriented council”. He added it is the council’s job to manage the budget. Councilmember Kraft asked why “priority-based” budgeting was included. Ms. Stevens stated this was a priority they heard from council and staff in comments. Mr. Harmening added priority-based budgeting was an area staff was looking at also, last year. Councilmember Harris stated generally this is well-thought out and she appreciates the way it is written. She noted in expectations and priorities, she would like this portion to be reviewed so that it conveys and reflects the city’s values and expectations. Councilmember Harris added local government needs are great and many and there are opportunities to pivot and create new ideas, noting she would like to do more here. She agreed with the phrase “highly collaborative” and noted Mr. Harmening sits on various boards and asked if this might be added to the requirements of the position. Ms. Stevens stated this can be added in the community partnerships area as a requirement. Councilmember Harris asked if this role is personally sustainable and are the council’s expectations too ambitious. Ms. Stevens stated they are ambitious but are also reasonable. Mr. Harmening stated the council prioritizing for the next city manager would be a great help, adding this might be asked in the interview process as well. Councilmember Kraft stated this is a discussion that council should have to provide this prioritizing input. City council meeting of May 3, 2021 (Item No. 3a) Page 3 Title: Study session minutes of March 22, 2021 Councilmember Harris noted she is not sold on the phrase priority-based budgeting. She appreciated Councilmember Brausen’s comments on this and agreed with his language suggestions. Councilmember Dumalag stated on expectations and priorities, Vision 3.0 should be moved to the top, and set the tone so it speaks to how the city is community-led, and that these are priorities of the city. Councilmember Dumalag added she agreed with the racial equity and inclusion language. She stated on the budget comments, she is not familiar with priority-based budgeting, but added she understands comments made by Councilmember Brausen. She also added in the candidate qualifications she would say “proven champion” and include racial equity in community organization also, and it is within our duty to address systemic racism. Councilmember Dumalag noted we are a city that is responsive to residents and stated this language could be woven in as well. Councilmember Mohamed addressed the budget comments and stated she prefers the wording used currently. She agreed with most of the comments made by her fellow councilmembers. Councilmember Rog noted on the priority-based budget comments, staff also provided comments related to this topic and had been pursuing this type of budgeting according to Mr. Harmening’s comments, so it is not only her comments that are reflected in the document. Councilmember Rog added the involvement in boards is an area where a difference can be made, but to expect the city manager to attend these additional meetings might be too much, so she would hesitate on requiring this. She added she is happy with the language as it is. Councilmember Brausen added he likes the responsiveness culture Mr. Harmening has created, and he would like to include that in the requirements, adding the candidate should be open to outside opportunities. Councilmember Kraft agreed with Councilmember Brausen’s comments. He added he is fine with “priority-based budgeting” especially if staff is interested in pursuing this. He does not want to require the city manager being on boards but does like the culture of responsiveness. He added there is not much that discusses maintaining the strong internal culture and should be included as well. Mayor Spano thanked the consultants for their work and stated it characterizes the community correctly. He noted the comments about the city and the school district are very important and he was happy to see this highlighted. He added it should be “first-tier” versus “first-ring”. He also appreciates the city being a risk-tolerant and bold community and noted this might also be a phrase that can be added to the description. City council meeting of May 3, 2021 (Item No. 3a) Page 4 Title: Study session minutes of March 22, 2021 Mayor Spano stated the candidate should be comfortable with being challenged and asked challenging questions, adding this is an important characteristic. He added with SWLRT this is still being integrated and these comments could be included. Mayor Spano noted with high-touch and accessible comments, he would like to see “responsive and responsible” added. He stated he is not concerned about the board involvement, and would leave that up to the person hired, although there are some boards the city manager is required to be on. Mayor Spano added that “priority-based budgeting” is a type of budget policy, the city is not using this type of process, and no direction has been given to staff on using this. He stated he is more comfortable saying the city uses multiple types of budgeting processes. Mayor Spano noted Mr. Harmening casts a long shadow and over time, this new person will become a leader among their peers. He stated thinking about this fact and the person growing into their position will be something to include. Mayor Spano added he wants to be cognizant in use of pronouns and that they matter. He asked the consultants pay attention to that. Ms. Stevens stated they typically do not use pronouns in the document but will pay attention to this within the full hiring process. Councilmember Kraft asked how the starting salary range was developed. Ms. Timpone stated it is based on the state of MN salary cap and the internal pay plan developed each year. She stated they did not post the entire range, but the amount of $233,000 is at the top of the range. She added this is a total compensation plan and the most that can be paid in salary is $186,720 at the top. She added additional compensation is provided with PTO, up to the $233,000 amount. Ms. Stevens thanked the council for their comments adding they will make updates and changes and bring them back to staff. Ms. Timpone stated this will be finalized and advertising will begin this week. Ms. Stevens stated advertising will begin within the traditional modes and also within diversity publications and forums. She stated applicants will then be reviewed and the candidate pool will be interviewed, and references checked. She added candidates will be presented on May 17 in an open session and candidates will be discussed by letter or number, but not by name, until the finalists have agreed to interview and move forward in the process. She added semi- finalists will be interviewed by council on May 24. 2. 2021 market value overview Mr. Bultema and Ms. Nathanson presented the report to the council. Councilmember Rog asked for a brief overview on the range for single-family homes from 0% in one neighborhood and over 15% in another. Mr. Bultema stated it depends on what the market did last year, and the assessment is relative on what happened the year prior. He added there are modest variations from year to year, sales are looked at, and then they measure and adjust. City council meeting of May 3, 2021 (Item No. 3a) Page 5 Title: Study session minutes of March 22, 2021 Councilmember Rog asked about the 90 – 100% and if that is up to the city’s discretion. Mr. Bultema stated the Dept. of Revenue expects performance in a rage of 90-105% and the targeting is time adjusted. He added that the city does not have discretion to change that performance standard. Councilmember Harris asked about where duplexes fit within the categories. Mr. Bultema stated there are 200 duplexes in the city. They are valued like other properties relative to the market although slightly different in that they may be homesteaded which is extended to the entire duplex, but they tend to be highly priced. Councilmember Harris asked about trends related to demand for smaller homes on the east side of the city. Mr. Bultema stated there is not a geographic or price point pattern but noted as people were home-officing during Covid that was a variable, plus interest rates are very low currently. He explained the upper value home stock was not moving much in prior years, but is starting to move now, adding that most of value advancement the past few years has been moving with the lower priced stock. Now it seems to be that the upper stock is moving, and that balance is more desirable. Councilmember Harris asked how valuation impacts the ripple effect around budgeting and tax levy. Mr. Bultema stated budgetary impact is zero because the council sets the budget and sets the levy, while the value movements and county level tax capacity calculations are how the budgets are apportioned out to the individual parcels. Councilmember Brausen noted 5 of 11 neighborhoods had a 5-10% increase in valuation in Ward 4, noting it seems these are the lower-end homes. He stated he has concerns about taxes and if the budget remains the same as this year, this assessment will reallocate the single-family homes and they will experience a larger levy increase. Mr. Bultema stated that is somewhat correct as the tax capacity shifts occur every year and is mitigated somewhat by improvement values in the city being very good. Councilmember Dumalag asked about co-ops and how they are categorized. Mr. Bultema stated it depends on the type and they tend to model similarly with condos. Councilmember Dumalag asked about portfolio sales and how they are valued. Mr. Bultema replied that it depends on type and scale of the portfolio and which jurisdictional boundary is being crossed, city-to-city or across counties or across states. In all cases they are reviewed relative to normal market conditions. Councilmember Dumalag asked if any tax court petitions are expected. Mr. Bultema stated this will depend on owner perspectives with an uptick expected in tax periods pay 2021, pay 2022 and into pay 2023. Mr. Harmening stated it will be helpful to set aside monies now for any tax court liabilities that come in later. Ms. Nathanson presented her portion of the report. City council meeting of May 3, 2021 (Item No. 3a) Page 6 Title: Study session minutes of March 22, 2021 Mayor Spano asked how the city factors in devaluation of a hotel building. Ms. Nathanson stated they look at similar properties and those that are income generated, and because of the pandemic and losses, hotels were severely impacted. This specific use class was discussed among all county assessing offices for the purpose of making a uniform assessment. Mayor Spano asked if this same logic is then applied to residential homes or ADUs. Mr. Bultema stated for single family residential there are adequate transactions to derive a market measurement. ADUs and home offices are typically viewed state-wide as an incidental use. He added ADUs can be rented out, or have a family member live there, and because it is a residential unit and if rented out, the income stream is used as a measure and the value of construction costs can also be looked at. Councilmember Brausen asked if there is any discussion by Hennepin County of hotel property tax relief. Mr. Bultema stated hotels will be able to appeal their valuations and whether there is any assistance from the county would be a policy decision outside of the city. Councilmember Brausen noted Mr. Bultema’s comments that the city had not heard from many homeowners related to property valuations this year most likely because the county property tax levy was not increased for 2021. He added there might be more appeals next year from single-family homeowners as their county taxes will be going up next year. Mr. Bultema stated that value changes and tax capacity shifts occur every year and that phone call volume often correlates to the value notice and property tax statement which usually arrive at the same time, even though they are one year apart in the timeline. He added staff is happy to help people and answer their questions about both notices. Councilmember Dumalag stated with the moratorium on evictions, is there any discussion on how that might impact any tax capacity. Mr. Bultema stated assessing offices are discussing this and added most of rent collections have been solid so far; however, it will be a factor in the valuation. 3. Follow-up discussion on funding of climate action plan Mr. Hoffman presented the report to the council. Councilmember Kraft stated this plan is brilliant. He suggested calling it the Climate Investment Fund, as it is an investment in the health of the community. He asked if there would be criteria developed for this. Ms. Ziring stated a policy document and guidelines will need to be written. Councilmember Kraft asked about the staff recommendations of dollars per year. Mr. Hoffman stated it would be up to council to say what’s available depending on the budget. He stated right now they think $200,000 for incentive dollars to start with would be helpful. He stated they wanted to be realistic and look at how it is received in the community. Councilmember Kraft asked if staff sees a transportation side to this as well. Ms. Ziring stated yes, they would not want to limit it to buildings only and pointed to electric vehicle chargers or other areas as well. City council meeting of May 3, 2021 (Item No. 3a) Page 7 Title: Study session minutes of March 22, 2021 Councilmember Kraft asked if this was broadened to Hennepin County or to Minnesota, would there be a way to get matching funds from the county or the state. He also asked how they would track performance of the fund. Ms. Ziring stated they would look at the data from utilities and also on a project-by-project basis, noting then it can be compared to see how effective targeted programs are over time. Councilmember Kraft stated he would encourage reallocation prioritization. He cited the alley reconstruction program and suggested possibly extending it out for 10 years and thereby spending some of these funds on climate action plans. He also noted adding a climate investment levy, similar to an HRA levy, would be another aspect to look at as well. Councilmember Kraft asked about the large tree planting program. Ms. Ziring stated that funds could be applicable here, and if private dollars are leveraged, they could be used for tree planting. Councilmember Harris stated she agrees with Councilmember Kraft and supports using language that indicates our purpose to achieve the city’s climate action goals. She asked how this proposal relates to the $2 million annual investment that was discussed recently, and how thinking has shifted. Mr. Hoffman stated the $2 million came out of an exercise that calculated the total cost of the climate action plan energy efficiency and renewable energy goals, assuming 100 percent of the community participated. He stated the $200,000 would be seed money and would create incentives to make an investment. He added they have no way to know how many people will step forward to help reduce energy costs, generate renewable energy, and help the climate. He added this will help to communicate the message, noting this could grow over time but this is a starting point. Councilmember Harris referenced the table in the staff report and asked with the seed money, how many customers and what type of projects could be leveraged. Ms. Ziring stated it depends on the size of the projects. She stated the first projects will focus on commercial buildings and they will be reaching out to business owners. Councilmember Harris asked if Ms. Ziring knows Dana Slade, the sustainable lead at HealthPartners and Park Nicollet, adding they could be a great partner in this program. She asked if they have considered which companies they may partner with to start. Ms. Ziring stated they will pursue Mr. Slade, along with looking into buildings that emit the highest carbon emissions. Councilmember Harris asked if the ESC would partner with the community development team on these initiatives. Ms. Ziring stated yes, they do work very closely when promoting any program. Councilmember Brausen stated he likes this but added it should be named the Climate Survival Investment Fund, and he does not want this issue downplayed. He added he appreciated staff looking into transportation also. City council meeting of May 3, 2021 (Item No. 3a) Page 8 Title: Study session minutes of March 22, 2021 Councilmember Brausen stated the tree sales are successful every year and that subsidizes homeowners adding trees, noting this program needs to be continued and increased. He asked if CO2 reduction programs would be rolled out to multifamily housing as well. Councilmember Rog stated she likes the program and was pleased to see the solar sundown program has been successful so far. She asked how we could be flexible in shifting funds to assist with this program. Ms. Ziring stated the solar sundown budget has $120,000 and she is monitoring it very closely. She will let installers know when the fund is down to $10,000. She added it will be important to be flexible to address needs as they appear, and she would like to be able to support multiple sectors as funding becomes available. Councilmember Rog added she is interested in a match, like how the council has asked the state legislature for support with affordable housing. She stated that could be a legislative ask next year. Councilmember Rog asked about funding for Wind-source. Ms. Ziring stated it is a great program but that she is not opposed to using those funds for rooftop solar on city facilities, which would be more like a model of owning rather than renting renewable energy. Councilmember Rog asked if solar panels are a good investment on top of the Rec Center. Ms. Ziring stated yes, that owning panels would result in energy savings in perpetuity. Mr. Hoffman stated making city buildings efficient is what the city wants to do, adding solar panels on the Rec Center would be very efficient. He added payback over time on electric bills would be significant. Councilmember Mohamed asked if there are ways to also support NOAH properties with climate programs. Ms. Ziring stated the climate champions program in the second phase will focus on all multi-family buildings. She added they are looking at areas where there are funding gaps and if there is a way to help with equity as a focus of these programs. Councilmember Dumalag stated she is supportive of this initiative. She added if we are rolling this out for multi-family housing, she would be concerned that landlords might tie that to rent. She would want that to be clear when discussing with property owners and landlords. She asked if they have been in contact with BOMA (Building Owners Management Association) on this. Mr. Hoffman stated no, adding this is a great resource to investigate. Mayor Spano asked what other cities have looked at for their carbon neutrality plans and similar programs. He also asked about looking into philanthropy and matching plans for funding, adding he would be interested in larger funding amounts. Ms. Ziring stated they do look at foundations, federal and state government, and funding sources, and would apply for those. She added this program is closely modeled after the Minneapolis cost share program. Ms. Ziring stated she did not run across any similar funds but did find equity and other factors related to climate action in San Diego. Mayor Spano stated Cincinnati, Ohio has a similar program and encouraged staff to look at their cost sharing program, adding they work with Duke Energy to partner on this. City council meeting of May 3, 2021 (Item No. 3a) Page 9 Title: Study session minutes of March 22, 2021 Councilmember Kraft stated he appreciated staff looking for financial opportunities but noted they might want to take this to various foundations, such as McKnight Foundation, as they may be interested. He added he can connect staff with someone there. 4. Future study session planning and prioritization Councilmember Kraft discussed auto idling, stating it has quite negative environmental impacts. He added 11% of cars stolen in the US are cars with keys in them as they are idling. He stated the semis parked on Highway 7 are left idling, sometimes for days and he would like for council to look into this issue further, adding it should be addressed. Councilmember Brausen stated this may be a traffic control issue and he would like the city attorney to look into this. He stated he supports this, but the truck idling is a different matter, and he would like to discuss this further. Councilmembers Brausen, Harris, Dumalag, and Mohamed stated they would like more information from the ESC before further discussing. Mayor Spano stated he is not as interested in discussing this but does feel truck idling is an issue. It was the consensus of the council to discuss this issue at a future study session. Councilmember Rog noted the truck parking issue on Highway 7, stating it is a concern of residents. She stated she and Councilmember Kraft still hear from folks in apartments nearby that are concerned with trucks parking and idling there. This becomes a safety and an equity issue in environments where it is allowed. Mr. Harmening stated there may be some weight issues which allow or do not allow truck parking in certain neighborhoods and added there are parking limitations also that may prohibit parking and staff can look into this further. Councilmember Brausen stated this street is going to be reconstructed within 2 years, so it is a problem that will be going away soon. He added the trucks park in front of commercial buildings only and pointed out if they park outside of the city, they will need to drive back into the city and thereby emit more carbon emissions in doing so. Councilmember Dumalag stated she would like to discuss this issue further. Councilmember Mohamed stated she is not interested in discussing it again at this time. Councilmember Harris stated she can see pros and cons on this. Mayor Spano would like to discuss it. It was the consensus of the council to discuss this issue at a future study session. Communications/meeting check-in (verbal) City council meeting of May 3, 2021 (Item No. 3a) Page 10 Title: Study session minutes of March 22, 2021 Councilmember Harris thanked staff for the housing activity report. Mayor Spano thanked staff also for the body worn camera annual update. Councilmember Kraft liked seeing the 3 bedrooms included in the proposal for the “Rise on 7” affordable housing development. It was noted the STEP virtual fundraiser is in process right now, and bowls can be purchased ongoing through March 25, 2021. The meeting adjourned at 8:52 p.m. Written Reports provided and documented for recording purposes only: 5. February 2021 monthly financial report 6. 2020 housing activity report 7. Body worn camera annual update 8. Rise on 7 affordable housing development 9. Best Cleaners conditional use permit and variance extension 10. Proposed Comcast franchise agreement ______________________________________ ______________________________________ Melissa Kennedy, city clerk Jake Spano, mayor Meeting: City council Meeting date: May 3, 2021 Consent agenda item: 4a Executive summary Title: Approval of city disbursements Recommended action: Motion to accept for filing city disbursement claims for the period of March 27th through April 23, 2021. Policy consideration: Does the city council desire to approve city disbursements in accordance with Section 6.11 – Disbursements – How Made, of the City’s Charter? Summary: The Finance Division prepares this report on a monthly basis for the city council to review and approve. The attached reports show both City disbursements paid by physical check and those by wire transfer or Automated Clearing House (ACH) when applicable. Financial or budget considerations: Review and approval of the information follows the city’s charter and provides another layer of oversight to further ensure fiscal stewardship. Strategic priority consideration: Not applicable. Supporting documents: City d isbursements Prepared by: Kari Mahan, accounting clerk Reviewed by: Melanie Schmitt , chief financial officer Approve d by: Tom Harmening, city manager 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 32.99A-1 OUTDOOR POWER INC GENERAL FUND BALANCE SHEET INVENTORY 69.97PARK MAINTENANCE G & A GENERAL SUPPLIES 102.96 771.06ABLE HOSE & RUBBER INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 771.06 99.97ACME TOOLS LOCATES/GOPHER ONE SMALL TOOLS 99.97 1,300.50ADVANCED ENG & ENVIRONMENTAL SRVCS WATER UTILITY G&A ENGINEERING SERVICES 1,300.50 1,718.75AEM FINANCIAL SOLUTIONS, LLC.FINANCE G & A GENERAL PROFESSIONAL SERVICES 1,718.75 128.49ALARIC POSELEY HATTON WATER UTILITY G&A GENERAL CUSTOMERS 128.49 225.00ALBERTSSON HANSEN ARCHITECTURE LTD MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 225.00 579.00ALL CITY ELEVATOR INC FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES 579.00 3,750.00ALL TRAFFIC SOLUTIONS, INC.EQUIP/VEHICLE REPLACEMENT POLICE EQUIPMENT 3,750.00 4,438.00ALLIANCE MECH SRVCS INC FACILITIES MCTE G & A BUILDING MTCE SERVICE 4,438.00 2,766.50ALLSTREAMIT G & A TELEPHONE 2,766.50 253.27AMAZON CAPITAL SERVICES FACILITIES MCTE G & A GENERAL SUPPLIES 153.97POLICE G & A OFFICE SUPPLIES 52.70POLICE G & A OPERATIONAL SUPPLIES 91.88POLICE G & A OFFICE EQUIPMENT 51.42CABLE TV G & A OTHER 604.57TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 1,334.78TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICE City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 2 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 115.07CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT 2,657.66 302.40AMERICAN FLAGPOLE & FLAG CO PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIES 302.40 186.00AMERICAN PLANNING ASSOCIATION GENERAL FUND BALANCE SHEET PREPAID EXPENSES 186.00COMM DEV PLANNING G & A SUBSCRIPTIONS/MEMBERSHIPS 372.00 131.58AMERICAN WATER WORKS ASSOCIATION GENERAL FUND BALANCE SHEET PREPAID EXPENSES 168.42WATER UTILITY G&A SUBSCRIPTIONS/MEMBERSHIPS 300.00 4.85AMERICAN WATERWORKS BLDG & ENERGY G & A DUE TO OTHER GOVTS 215.00BLDG & ENERGY G & A BUILDING 219.85 372.50ANCOM TECHNICAL CENTER COMMUNICATIONS/DISPATCH GENERAL PROFESSIONAL SERVICES 372.50 204.00ANDERSON JEFFREY WATER UTILITY G&A GENERAL CUSTOMERS 204.00 70.00ANDERSON KATRINA DANCE REFUNDS & REIMBURSEMENTS 70.00 110.50ANDERSON STEPHANIE SOCCER REFUNDS & REIMBURSEMENTS 110.50 109.24ANDRES GUY WATER UTILITY G&A GENERAL CUSTOMERS 109.24 220.00APADANAPARK BUILDING MAINTENANCE OTHER IMPROVEMENT SUPPLIES 220.00 302.24ARAMARKFIRE OPERATIONS HEALTH & WELLNESS 302.24 839.23ARC DOCUMENT SOLUTIONS LLC TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICE 839.23 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 3 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 1,524.27ARCADIS US., INC.WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 1,524.27 420.00ARROW LIFT FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES 420.00 2,455.00ASET SUPPLY AND PAPER INC FACILITIES MCTE G & A CLEANING/WASTE REMOVAL SUPPLY 2,455.00 118.00ASHENMACHER MEGAN ART REFUNDS & REIMBURSEMENTS 118.00 1,011.65ASPEN MILLS FIRE OPERATIONS UNIFORMS 1,011.65 66.51AT&T MOBILITY CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT 66.51 2,331.15ATIR ELECTRIC CORPORATION FACILITIES MCTE G & A BUILDING MTCE SERVICE 472.89MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 2,804.04 107.20AUGUSTINE H WATER UTILITY G&A GENERAL CUSTOMERS 107.20 225.00AUROMIRA ARCHITECTS LLC MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 225.00 165.00AUTO ELECTRIC OF BLOOMINGTON INC GENERAL FUND BALANCE SHEET INVENTORY 165.00 1,985.00AVI SYSTEMS INC CABLE TV G & A OTHER 4,247.05CABLE TV G & A GENERAL PROFESSIONAL SERVICES 287.25CABLE TV G & A OTHER CONTRACTUAL SERVICES 565.00CABLE TV G & A REPAIRS 7,084.30 573.86AXON ENTERPRISE, INC.POLICE G & A OPERATIONAL SUPPLIES 691.90POLICE G & A POLICE EQUIPMENT 1,265.76 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 4 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 218.54AYERS MICHAEL WATER UTILITY G&A GENERAL CUSTOMERS 218.54 2,630.00BADGER STATE INSPECTION LLC WATER UTILITY BALANCE SHEET GENERAL 2,630.00 2,000.00BARANNIKOV ALEKSEY ESCROWS PMC ESCROW 2,000.00 226.96BARKER, BOB COMPANY POLICE G & A OPERATIONAL SUPPLIES 226.96 1,803.48BARNA, GUZY & STEFFEN LTD HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES 1,803.48 1,250.00BCD CONSULTING GROUP HUMAN RESOURCES RECRUITMENT 1,250.00 388.81BECKER ARENA PRODUCTS INSURANCE FUND G&A UNINSURED LOSS 388.81 152.36BERTOMEN ALBERTO WATER UTILITY G&A GENERAL CUSTOMERS 152.36 235.00BETHANY NELSON GROUP BLDG & ENERGY G & A CERTIFICATE OF COMPLIANCE 235.00 127.59BLACKBURN MFG. CO PARK MAINTENANCE G & A GENERAL SUPPLIES 127.59 72,522.69BLACKSTONE CONTRACTORS, LLC.STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 72,522.69 189.23BLOMBERG KEITH WATER UTILITY G&A GENERAL CUSTOMERS 189.23 136.52BOBIER HEIDI WATER UTILITY G&A GENERAL CUSTOMERS 136.52 475.00BOETTCHER DALTON GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 5 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 5Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 475.00 30,438.00BOLTON & MENK INC STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 30,438.00 200.00BORMANN REBECCA GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES 200.00 1,040.77BOUND TREE MEDICAL, LLC POLICE G & A OPERATIONAL SUPPLIES 1,040.77 584.83BRYAN ROCK PRODUCTS INC PARK GROUNDS MAINTENANCE GENERAL SUPPLIES 584.83 55.00BUDGET SIGN POLICE G & A OFFICE SUPPLIES 55.00 66.86BULAIEVA ANTALIA PRE-SCHOOL PROGRAMS REFUNDS & REIMBURSEMENTS 66.86 510.00BUREAU OF CRIMINAL APPREHENSION COMMUNICATIONS/DISPATCH TELEPHONE 510.00 577.87BUSINESS ESSENTIALS COMM & MARKETING G & A OFFICE SUPPLIES 577.87 113.13C&E REMODELING LLC.WATER UTILITY G&A GENERAL CUSTOMERS 113.13 202.99CAMERON LEXIE WATER UTILITY G&A GENERAL CUSTOMERS 202.99 5,987.10CAMPBELL KNUTSON PROF ASSOC ADMINISTRATION G & A LEGAL SERVICES 33.00ENGINEERING G & A LEGAL SERVICES 198.00SIDEWALK & TRAILS G&A IMPROVEMENTS OTHER THAN BUILDI 147.50STREET CAPITAL PROJ G & A LEGAL SERVICES 148.50STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI 231.00WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 6,745.10 1,980.10CANON FINANCIAL IT G & A EQUIPMENT MTCE SERVICE City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 6 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 6Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 1,980.10 4,166.00CARE RESOURCE CONNECTION FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES 4,166.00 1,057.00CBIZ BENEFITS & INSURANCE SERVICES INC EMPLOYEE BENEFITS FUND G&A GENERAL PROFESSIONAL SERVICES 1,057.00 2,117.04CDW GOVERNMENT INC TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 2,117.04 74.65CEGLA GARY WATER UTILITY G&A GENERAL CUSTOMERS 74.65 139.55CEGLA KATHERINE WATER UTILITY G&A GENERAL CUSTOMERS 139.55 1,125.00CENTER FOR ENERGY AND ENVIRONMENT MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 15,550.00DOWN PYMT ASSISTANCE OTHER CONTRACTUAL SERVICES 16,675.00 CENTERPOINT ENERGY FACILITIES MCTE G & A ELECTRIC SERVICE 16,406.20FACILITIES MCTE G & A HEATING GAS 3,388.39FACILITY OPERATIONS HEATING GAS 6,692.36WATER UTILITY G&A HEATING GAS 644.15REILLY G & A HEATING GAS 2,406.81SEWER UTILITY G&A HEATING GAS 2,025.70PARK MAINTENANCE G & A HEATING GAS 4,363.87REC CENTER BUILDING HEATING GAS 35,927.48 12.75CENTRAL MCGOWAN CONCESSIONS OPERATIONAL SUPPLIES 12.75 10,650.00CENTRAL PENSION FUND EMPLOYEE BENEFITS FUND BAL SHT OTHER RETIREMENT 10,650.00 320.47CENTURY LINK CELLPHONES, IPADS, ETC.TELEPHONE 320.47 150.00CHEF MARSHALL O'BRIEN LLC FIRE OPERATIONS TRAINING City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 7 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 7Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 150.00 98.72CINTAS CORPORATION FACILITIES MCTE G & A OPERATIONAL SUPPLIES 142.95FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES 121.15REC CENTER BUILDING OTHER CONTRACTUAL SERVICES 438.22VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES 801.04 30.87CITIZENS INDEPENDENT BANK ADMINISTRATION G & A OFFICE SUPPLIES 400.12ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPS 35.00ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTAT 39.52ADMINISTRATION G & A MEETING EXPENSE 804.00HUMAN RESOURCES RECOGNITION 695.00HUMAN RESOURCES SEMINARS/CONFERENCES/PRESENTAT 25.62COMM & MARKETING G & A GENERAL PROFESSIONAL SERVICES 89.00COMM & MARKETING G & A SUBSCRIPTIONS/MEMBERSHIPS 178.46IT G & A GENERAL SUPPLIES 105.00ASSESSING G & A LICENSES 445.00FINANCE G & A SUBSCRIPTIONS/MEMBERSHIPS 505.00FINANCE G & A TRAINING 114.00COMM DEV PLANNING G & A SUBSCRIPTIONS/MEMBERSHIPS 45.00COMM DEV PLANNING G & A TRAINING 806.16FACILITIES MCTE G & A GENERAL SUPPLIES 655.13FACILITIES MCTE G & A OTHER 64.48POLICE G & A OFFICE SUPPLIES 60.59POLICE G & A OPERATIONAL SUPPLIES 299.99POLICE G & A JAIL SUPPLIES 1,469.33POLICE G & A OTHER CONTRACTUAL SERVICES 210.62POLICE G & A POSTAGE 195.00POLICE G & A REPAIRS 190.00POLICE G & A SUBSCRIPTIONS/MEMBERSHIPS 245.00POLICE G & A TRAINING 212.73POLICE G & A MEETING EXPENSE 1,804.48POLICE G & A LICENSES 104.82COMMUNICATIONS/DISPATCH OPERATIONAL SUPPLIES 140.88FIRE OPERATIONS GENERAL SUPPLIES 172.00FIRE OPERATIONS OPERATIONAL SUPPLIES 413.81FIRE OPERATIONS SMALL TOOLS 559.00FIRE OPERATIONS UNIFORMS 20.40FIRE OPERATIONS PROTECTIVE CLOTHING 113.97FIRE OPERATIONS SUBSCRIPTIONS/MEMBERSHIPS City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 8 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 8Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 203.99FIRE OPERATIONS TRAINING 164.85FIRE OPERATIONS SEMINARS/CONFERENCES/PRESENTAT 100.82FIRE OPERATIONS EMERGENCY PREPAREDNESS 319.75BLDG & ENERGY G & A GENERAL SUPPLIES 160.00BLDG & ENERGY G & A SUBSCRIPTIONS/MEMBERSHIPS 24.05ENGINEERING G & A GENERAL SUPPLIES 150.00ENGINEERING G & A SEMINARS/CONFERENCES/PRESENTAT 119.96PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES 61.66PUBLIC WORKS OPS G & A MEETING EXPENSE 65.68ROUTINE MAINTENANCE EQUIPMENT PARTS 998.00TRAININGTRAINING 62.40SYSTEM REPAIR POSTAGE 104.80WATER UTILITY G&A OFFICE SUPPLIES 231.45WATER UTILITY G&A GENERAL SUPPLIES 330.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 310.65WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT 23.57SEWER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT 200.00SOLID WASTE G&A SUBSCRIPTIONS/MEMBERSHIPS 123.02TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 21.40ORGANIZED REC G & A OFFICE SUPPLIES 40.66ORGANIZED REC G & A GENERAL SUPPLIES 200.00ORGANIZED REC G & A TRAINING 118.25VOLLEYBALLGENERAL SUPPLIES 299.00BASKETBALLOVERTIME 53.75PARK MAINTENANCE G & A GENERAL SUPPLIES 13.97PARK MAINTENANCE G & A SUBSCRIPTIONS/MEMBERSHIPS 200.00PARK MAINTENANCE G & A TRAINING 212.26WESTWOOD G & A GENERAL SUPPLIES 100.00WESTWOOD G & A TRAINING 118.23REC CENTER BUILDING GENERAL SUPPLIES 296.76REC CENTER BUILDING OPERATIONAL SUPPLIES 65.00REC CENTER BUILDING SUBSCRIPTIONS/MEMBERSHIPS 201.35INSTRUCTIONAL SKATING LESSONS OPERATIONAL SUPPLIES 499.00VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPS 17,444.26 30.09CLARKE GEOFF ENTERPRISE G & A OPERATIONAL SUPPLIES 30.09 15,662.95COLICH & ASSOCIATES ADMINISTRATION G & A LEGAL SERVICES 15,662.95 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 9 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 9Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 157.06COMCASTFIRE OPERATIONS EMERGENCY PREPAREDNESS 113.03CABLE TV G & A OTHER CONTRACTUAL SERVICES 122.48OTHER CITY DEPARTMENTS OTHER CONTRACTUAL SERVICES 29.34REC CENTER BUILDING OTHER CONTRACTUAL SERVICES 421.91 34,244.67COMPASS MINERALS AMERICA SANDING/SALTING OTHER IMPROVEMENT SUPPLIES 34,244.67 125.00COMPTIA, INC.GENERAL FUND BALANCE SHEET PREPAID EXPENSES 1,375.00CABLE TV G & A OTHER CONTRACTUAL SERVICES 1,500.00 500.00CONDON MAYA ESCROWS PMC ESCROW 500.00 811.73CORE & MAIN LP WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 811.73 537.84CORPORATE MECHANICAL REC CENTER BUILDING BUILDING MTCE SERVICE 537.84 37.50COSTCO WHOLESALE MEMBERSHIP PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPS 112.50ORGANIZED REC G & A SUBSCRIPTIONS/MEMBERSHIPS 150.00WESTWOOD G & A SUBSCRIPTIONS/MEMBERSHIPS 300.00 2.45COURTRIGHT MICHELLE BLDG & ENERGY G & A DUE TO OTHER GOVTS 150.75BLDG & ENERGY G & A PLUMBING 153.20 145.71COYLE DANIEL WATER UTILITY G&A GENERAL CUSTOMERS 145.71 98.95CROWN RENTAL - BURNSVILLE PARK MAINTENANCE G & A GENERAL SUPPLIES 98.95 1,500.00CTW GROUP, INC.ESCROWS PMC ESCROW 1,500.00 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 10 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 10Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 1,487.85CUMMINS SALES AND SERVICE SEWER UTILITY G&A EQUIPMENT MTCE SERVICE 1,487.85 3,784.60CUSHMAN MOTOR CO INC INSURANCE FUND G&A UNINSURED LOSS 3,784.60 411.82DALCO ENTERPRISES INC FACILITIES MCTE G & A CLEANING/WASTE REMOVAL SUPPLY 411.82 175.00DELEGARD TOOL CO GENERAL REPAIR EQUIPMENT MTCE SERVICE 175.00 920.00DEPARTMENT OF HUMAN SERVICES REC CENTER BUILDING OTHER CONTRACTUAL SERVICES 920.00 111.62DEPPA PERRIS WATER UTILITY G&A GENERAL CUSTOMERS 111.62 818.00DH ATHLETICS LLC PARK GROUNDS MAINTENANCE GENERAL SUPPLIES 818.00 50.00DIXON MOLLIE BASKETBALL REFUNDS & REIMBURSEMENTS 50.00 12,000.00DJ ELECTRIC SERVICES INC PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 12,000.00 5,181.81DO-GOOD.BIZ INC COMM & MARKETING G & A POSTAGE 798.42COMM & MARKETING G & A PRINTING & PUBLISHING 253.95SUSTAINABILITY G&A POSTAGE 3,407.25SIDEWALK & TRAILS G&A IMPROVEMENTS OTHER THAN BUILDI 9,641.43 95.00DOLAN CONSULTING GROUP POLICE G & A TRAINING 95.00 19,215.00DOMINIUM DEVELOPMENT & ACQUISITION, LLC. ESCROWS EXCELSIOR & MONTEREY 19,215.00 74.78DONLEY BARBARA WATER UTILITY G&A GENERAL CUSTOMERS 74.78 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 11 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 11Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 255.00DUCHON JESSE GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES 255.00 100.00DVORACEK ANDY BASKETBALL REFUNDS & REIMBURSEMENTS 100.00 65.38DYNAMIC FASTENER PARK BUILDING MAINTENANCE GENERAL SUPPLIES 65.38 489.34EATON R WATER UTILITY G&A GENERAL CUSTOMERS 489.34 755.65ECM PUBLISHERS INC ADMINISTRATION G & A LEGAL NOTICES 755.65 241.75EDUCATIONAL OUTFITERS FIRE OPERATIONS UNIFORMS 241.75 202.50EHLERS & ASSOCIATES INC ESCROWS BRIDGEWATER BNK / EXC MONTEREY 405.00BRIDGWALK HIA OTHER CONTRACTUAL SERVICES 607.50 1,959.50ELECTRIC PUMP INC REILLY G & A OTHER IMPROVEMENT SERVICE 2,009.50SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 536.02PARK EQUIPMENT MAINTENANCE OTHER CONTRACTUAL SERVICES 4,505.02 215.96EMERGENCY APPARATUS MTNCE GENERAL FUND BALANCE SHEET INVENTORY 215.96 244.29EMERGENCY AUTOMOTIVE TECHNOLOGIES INC GENERAL FUND BALANCE SHEET INVENTORY 244.29 149.92ENGEBRETSON CHRISTINE WATER UTILITY G&A GENERAL CUSTOMERS 149.92 82.82ENSTROM SALLY WATER UTILITY G&A GENERAL CUSTOMERS 82.82 7,116.23ENTERPRISE FM TRUST EQUIP/VEHICLE REPLACEMENT RENTAL EQUIPMENT City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 12 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 12Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 7,116.23 50.00EPP SAWYER BASKETBALL REFUNDS & REIMBURSEMENTS 50.00 225.00ERIC J. HANSEN, AIA MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 225.00 2,079.00ESS BROTHERS & SONS INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 2,079.00 945.06FACTORY MOTOR PARTS CO GENERAL FUND BALANCE SHEET INVENTORY 40.90POLICE G & A FORFEITURES/PENALTIES 985.96 211.38FASTENAL COMPANY INSTALLATION OTHER IMPROVEMENT SUPPLIES 183.85WATER UTILITY G&A SMALL TOOLS 395.23 5,268.75FERGUSON WATERWORKS WATER UTILITY G&A OFFICE EQUIPMENT 672.34WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 5,268.75SEWER UTILITY G&A OFFICE EQUIPMENT 11,209.84 75.60FERRELLGASGENERAL FUND BALANCE SHEET INVENTORY 235.76REC CENTER BUILDING MOTOR FUELS 311.36 2,589.91FILTRATION SYSTEMS INC FACILITIES MCTE G & A GENERAL SUPPLIES 2,589.91 645.57FINANCE & COMMERCE, INC.STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 15.56WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 54.45SEWER CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 62.22STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 777.80 50.00FINK KRISTA BASKETBALL REFUNDS & REIMBURSEMENTS 50.00 733.07FIRST ADVANTAGE HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 13 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 13Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 733.07 304.75FORCE AMERICA DISTRIBUTING LLC PUBLIC WORKS OPS G & A MACHINERY & AUTO EQUIPMENT 2,397.18SNOW PLOWING EQUIPMENT PARTS 304.75WATER UTILITY G&A MACHINERY & AUTO EQUIPMENT 304.75SEWER UTILITY G&A MACHINERY & AUTO EQUIPMENT 304.75STORM WATER UTILITY G&A MACHINERY & AUTO EQUIPMENT 3,616.18 69.99FRATTALLONE'S HARDWARE GENERAL FUND BALANCE SHEET INVENTORY 69.99 9.58FRATTALLONE'S/SAINT LOUIS PARK WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 9.58 170.43FUNK GEORGE WATER UTILITY G&A GENERAL CUSTOMERS 170.43 209.41GALLOWAY DON WATER UTILITY G&A GENERAL CUSTOMERS 209.41 11,917.54GALLS, LLC - DBA UNIFORMS UNLIMITED POLICE G & A OPERATIONAL SUPPLIES 11,917.54 60.00GAREIS CHRIS BLDG & ENERGY G & A LICENSES 60.00 40,474.52GELLERMAN CONSTRUCTION INC MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 40,474.52 150.00GENZ RYAN PLUMBING AND HEATING BLDG & ENERGY G & A ELECTRICAL 150.00 124.71GIBSON BECKY WATER UTILITY G&A GENERAL CUSTOMERS 124.71 140.00GLOCK PROFESSIONAL INC POLICE G & A OPERATIONAL SUPPLIES 140.00 552.15GOPHER STATE ONE-CALL INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 552.15 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 14 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 14Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 259.15GRAFIX SHOPPE POLICE G & A OPERATIONAL SUPPLIES 259.15 299.70GRAINGER INC, WW FACILITIES MCTE G & A GENERAL SUPPLIES 372.18POLICE G & A OPERATIONAL SUPPLIES 219.20PUBLIC WORKS OPS G & A SMALL TOOLS 297.22PARK BUILDING MAINTENANCE GENERAL SUPPLIES 1,188.30 1,500.00GRAY BRANDON STORM WATER UTILITY BAL SHEET GENERAL 1,500.00 2,793.75GRAYBAR ELECTRIC CO PUBLIC WORKS OPS G & A OTHER CONTRACTUAL SERVICES 2,793.75 998.75GROUPE SHAREGATE INC.GENERAL FUND BALANCE SHEET PREPAID EXPENSES 2,996.25TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 3,995.00 1,220.80H & L MESABI GENERAL FUND BALANCE SHEET INVENTORY 1,220.80 65.00HARRISON ELECTRIC BLDG & ENERGY G & A ELECTRICAL 65.00 398.00HAVISTECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 398.00 19,652.29HAWKINS INC WATER UTILITY G&A OPERATIONAL SUPPLIES 19,652.29 101.00HEALTHPARTNERSFIRE OPERATIONS HEALTH & WELLNESS 100.00ENGINEERING G & A GENERAL PROFESSIONAL SERVICES 50.00STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 150.00PARK MAINTENANCE G & A GENERAL PROFESSIONAL SERVICES 50.00VEHICLE MAINTENANCE G&A GENERAL PROFESSIONAL SERVICES 451.00 105.00HEDBERG SUPPLY WESTWOOD G & A GENERAL SUPPLIES 105.00 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 15 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 15Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 406.00HENNEPIN COUNTY TREASURER IT G & A COMPUTER SERVICES 20.00ASSESSING G & A OTHER CONTRACTUAL SERVICES 3,338.80POLICE G & A EQUIPMENT MTCE SERVICE 3,511.41POLICE G & A JAIL/DETENTION SERVICES 2,602.30FIRE OPERATIONS RADIO COMMUNICATIONS 6.00HIA ADMIN OTHER CONTRACTUAL SERVICES 3,060.00PARK IMPROVEMENT G & A PAYMENT IN LIEU OF TAXES 2,460.45WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 2,460.44SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES 4,920.89STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 9,841.78PARK MAINTENANCE G & A OTHER CONTRACTUAL SERVICES 276.60PARK MAINTENANCE G & A GARBAGE/REFUSE SERVICE 900.00PARK MAINTENANCE G & A PAYMENT IN LIEU OF TAXES 33,804.67 1,625.00HENNEPIN HEALTHCARE POLICE G & A TRAINING 6,000.00FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES 2,568.00FIRE OPERATIONS TRAINING 5,550.00FIRE OPERATIONS HEALTH & WELLNESS 15,743.00 792.52HENNEPIN TECHNICAL COLLEGE FIRE OPERATIONS TRAINING 792.52 1,438.63HENRICKSEN PSG FACILITIES MCTE G & A OFFICE EQUIPMENT 1,438.63 40.00HETZEL TERESA BEAUTIFICATION / FLOWERS TREE MAINTENANCE 40.00 55.00HIGGINS JILLIEN BASKETBALL REFUNDS & REIMBURSEMENTS 55.00 83.98HIRSHFIELDSFACILITIES MCTE G & A GENERAL SUPPLIES 83.98 344.50HOME DEPOT CREDIT SERVICES FACILITIES MCTE G & A GENERAL SUPPLIES 38.98PUBLIC WORKS OPS G & A OTHER CONTRACTUAL SERVICES 74.06ROUTINE MAINTENANCE GENERAL SUPPLIES 197.32WATER UTILITY G&A OTHER IMPROVEMENT SERVICE City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 16 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 16Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 209.71PARK MAINTENANCE G & A GENERAL SUPPLIES 125.94PARK MAINTENANCE G & A SMALL TOOLS 445.56PARK BUILDING MAINTENANCE GENERAL SUPPLIES 35.04PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES 48.60PARK GROUNDS MAINTENANCE GENERAL SUPPLIES 17.41PLAYGROUND EQUIPMENT MAINTENAN GENERAL SUPPLIES 738.85REC CENTER BUILDING OPERATIONAL SUPPLIES 2,275.97 48.70HOME DEPOT CREDIT SRVCS WW RENTAL HOUSE (1322)OTHER IMPROVEMENT SUPPLIES 48.70 271.03HOTSY OF MN BLDG/GROUNDS OPS & MAINT BLDG/STRUCTURE SUPPLIES 271.03 1,820.00I.U.O.E. LOCAL NO 49 EMPLOYEE BENEFITS FUND BAL SHT UNION DUES 1,820.00 15.00ICE SPORTS INDUSTRY INSTRUCTIONAL SKATING LESSONS SUBSCRIPTIONS/MEMBERSHIPS 15.00 620.00IDEAL SERVICE INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 620.00 1,171.89IMPACT POWER TO CONNECT WATER UTILITY G&A POSTAGE 1,171.88SEWER UTILITY G&A POSTAGE 1,171.88SOLID WASTE G&A POSTAGE 1,171.88STORM WATER UTILITY G&A POSTAGE 4,687.53 1,361.68INDELCOWATER UTILITY G&A EQUIPMENT MTCE SERVICE 1,361.68 39,602.50INSIGHT PUBLIC SECTOR, INC.CABLE TV G & A GENERAL PROFESSIONAL SERVICES 39,602.50 102.52INVER GROVE FORD GENERAL FUND BALANCE SHEET INVENTORY 602.60GENERAL REPAIR EQUIPMENT MTCE SERVICE 705.12 25.90J & F REDDY RENTS PARK GROUNDS MAINTENANCE SMALL TOOLS City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 17 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 17Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 25.90 471.60J. H. LARSON CO.FACILITIES MCTE G & A GENERAL SUPPLIES 471.60 5,259.00J.P SCHMITZ CONSTRUCTION CO LLC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 5,259.00 3,000.00JAQUA MAUREEN & JONATHAN ESCROWS PMC ESCROW 3,000.00 14.38JERRY'S HARDWARE GENERAL FUND BALANCE SHEET INVENTORY 63.62WATER UTILITY G&A EQUIPMENT PARTS 121.69PARK MAINTENANCE G & A GENERAL SUPPLIES 16.55PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIES 23.18PARK GROUNDS MAINTENANCE GENERAL SUPPLIES 32.73PARK GROUNDS MAINTENANCE OPERATIONAL SUPPLIES 272.15 59.00JOHNSON ERIK BLDG & ENERGY G & A ELECTRICAL 59.00 30.76JOHNSON MARK WATER UTILITY G&A GENERAL CUSTOMERS 30.76 680.00JOLLEY PETER (AL)TRAINING SEMINARS/CONFERENCES/PRESENTAT 680.00 120.63KARRELS CHELSEA WATER UTILITY G&A GENERAL CUSTOMERS 120.63 136.79KEIG JAMES WATER UTILITY G&A GENERAL CUSTOMERS 136.79 6,831.30KENNEDY & GRAVEN ESCROWS MSP REAL ESTATE - EDA 6,831.30 167.63KENVILLE MARC WATER UTILITY G&A GENERAL CUSTOMERS 167.63 255.00KHAVANIN BEHRANG GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 18 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 18Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 255.00 29,658.10KIMLEY-HORN AND ASSOCIATES, INC STREET CAPITAL PROJ G & A GENERAL PROFESSIONAL SERVICES 2,232.33PAVEMENT MANAGEMENT G&A GENERAL PROFESSIONAL SERVICES 986.30WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 1,016.81STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 33,893.54 2,517.50KLEIN UNDERGROUND LLC WATER UTILITY G&A OPERATIONAL SUPPLIES 4,687.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 7,204.50 3,780.00KORTERRA, INC.WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 3,780.00 598.60KRISS PREMIUM PRODUCTS INC REC CENTER BUILDING GENERAL SUPPLIES 598.60 1,114.68KRUGE-AIR INC VEHICLE MAINTENANCE G&A BUILDING MTCE SERVICE 1,114.68 322.58LAKERSROC ICE RENTAL REFUNDS & REIMBURSEMENTS 322.58 288.00LANE LINDSAY WINTER BREAK REFUNDS & REIMBURSEMENTS 288.00 76.95LARSON VANESSA HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES 76.95 3,743.28LAW ENFORCEMENT LABOR SERVICES INC EMPLOYEE BENEFITS FUND BAL SHT UNION DUES 3,743.28 217.00LEAGUE OF MN CITIES INSURANCE TRUST P&C FINANCE G & A BLDG & CONTENTS INSURANCE 2,966.69INSURANCE FUND G&A UNINSURED LOSS 3,183.69 705.00LEGEND TECHNICAL SERVICES REILLY G & A OTHER CONTRACTUAL SERVICES 705.00 151.19LENNOX BRIAN WATER UTILITY G&A GENERAL CUSTOMERS City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 19 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 19Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 151.19 16,622.00LEXIPOL, LLC.POLICE G & A OTHER CONTRACTUAL SERVICES 16,622.00 190.00LHB INC ESCROWS CSM/ROTTLUND 190.00 87.59LINDEMAN STEVEN WATER UTILITY G&A GENERAL CUSTOMERS 87.59 54.87LITTLE FALLS MACHINE INC GENERAL FUND BALANCE SHEET INVENTORY 54.87 234.00LOCKRIDGE GRINDAL NAUEN PLLP REILLY G & A LEGAL SERVICES 234.00 258.24LOFFLERIT G & A EQUIPMENT MTCE SERVICE 258.24 5,689.84LOFFLER COMPANIES IT G & A EQUIPMENT MTCE SERVICE 5,689.84 40,305.00LOGISIT G & A COMPUTER SERVICES 750.00CABLE TV G & A CAPITAL REPLACEMENT FUND 25,307.37TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 66,362.37 11.82LUGER-YIANNIAS, LLC WATER UTILITY G&A GENERAL CUSTOMERS 11.82 481.11MACQUEEN EQUIP CO GENERAL FUND BALANCE SHEET INVENTORY 11,488.48SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 11,969.59 6,547.00MANAGED SERVICES INC WATER UTILITY G&A BUILDING MTCE SERVICE 6,547.00 13,582.17MANSFIELD OIL COMPANY OF GAINSVILLE, INC GENERAL FUND BALANCE SHEET INVENTORY 13,582.17 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 20 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 20Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 150.00MARCO CO, INC 1 PARK EQUIPMENT MAINTENANCE OTHER CONTRACTUAL SERVICES 150.00 3,520.00MARIE RIDGEWAY LICSW LLC POLICE G & A GENERAL PROFESSIONAL SERVICES 3,520.00 59.36MAURER JUSTIN WATER UTILITY G&A MILEAGE-PERSONAL CAR 59.36 50.00MCCABE TARA BASKETBALL REFUNDS & REIMBURSEMENTS 50.00 67.60MCMULLEN CHRISTOPHER WATER UTILITY G&A GENERAL CUSTOMERS 67.60 36.86MENARDSPUBLIC WORKS OPS G & A SMALL TOOLS 28.78WATER UTILITY G&A GENERAL SUPPLIES 3.72PARK MAINTENANCE G & A GENERAL SUPPLIES 55.86WESTWOOD G & A OFFICE SUPPLIES 352.48WESTWOOD G & A GENERAL SUPPLIES 10.97PRESCHOOLGENERAL SUPPLIES 488.67 2,775.00METRO BLOOMS STORM WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT 2,775.00 10,725.00METRO BLOOMS DESIGN + BUILD LLC STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 10,725.00 624.00METRO VOLLEYBALL OFFICIALS ASSOC. VOLLEYBALL OTHER CONTRACTUAL SERVICES 624.00 7,355.60METROPOLITAN COUNCIL BLDG & ENERGY G & A DUE TO OTHER GOVTS 7,488.45WATER UTILITY G&A CLEANING/WASTE REMOVAL SERVICE 388,094.20OPERATIONSCLEANING/WASTE REMOVAL SERVICE 402,938.25 550.00MHSRC/RANGE POLICE G & A TRAINING 550.00 848.16MINNESOTA CHILD SUPPORT PYT CTR EMPLOYEE BENEFITS FUND BAL SHT WAGE GARNISHMENTS City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 21 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 21Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 848.16 32.00MINNESOTA DEPT HEALTH WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT 32.00 6,466.82MINNESOTA DEPT LABOR & INDUSTRY BLDG & ENERGY G & A DUE TO OTHER GOVTS 6,466.82 25.00MINNESOTA DEPT PUBLIC SAFETY POLICE G & A FORFEITURES/PENALTIES 25.00 29.44MINNESOTA EQUIPMENT GENERAL FUND BALANCE SHEET INVENTORY 29.44 345.00MINNESOTA POLLUTION CONTROL AGENCY WATER UTILITY G&A LICENSES 1,230.00REILLY G & A LICENSES 78.00SEWER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT 1,653.00 23.00MINNESOTA POLLUTION CONTROLAGENCY SEWER UTILITY G&A LICENSES 23.00 16,308.00MINNESOTA/WISCONSIN PLAYGROUND INSURANCE FUND G&A UNINSURED LOSS 2,939.00PLAYGROUND EQUIPMENT MAINTENAN OTHER CONTRACTUAL SERVICES 19,247.00 150.00MINUTEMAN PRESS COMM & MARKETING G & A OFFICE SUPPLIES 150.00 57.32MIRACLE RECREATION PLAYGROUND EQUIPMENT MAINTENAN GENERAL SUPPLIES 57.32 200.00MN DEPT LABOR & INDUSTRY FACILITIES MCTE G & A LICENSES 200.00 844.24MN DEPT OF TRANSPORTATION PUBLIC WORKS OPS G & A OTHER CONTRACTUAL SERVICES 2,128.04SIDEWALK & TRAILS G&A GENERAL PROFESSIONAL SERVICES 2,972.28 130.00MN FIRE SERVICE CERTIFICATION BOARD FIRE OPERATIONS TRAINING 130.00 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 22 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 22Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 203.16MOREN WILLIAM INSTRUCTIONAL SKATING LESSONS REFUNDS & REIMBURSEMENTS 203.16 14,735.00MORTENSON DEVELOPMENT, INC.ESCROWS CSM/ROTTLUND 14,735.00 9,291.00MOSS & BARNETT CABLE TV G & A OTHER CONTRACTUAL SERVICES 9,291.00 25.00MPCAFACILITIES MCTE G & A LICENSES 25.00 260.00MR CUTTING EDGE REC CENTER BUILDING EQUIPMENT MTCE SERVICE 260.00 166.73MSC INDUSTRIAL SUPPLY CO.GENERAL FUND BALANCE SHEET INVENTORY 176.94ROUTINE MAINTENANCE SMALL TOOLS 32.25VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 99.00PREVENTATIVE MAINTENANCE SMALL TOOLS 181.80GENERAL REPAIR GENERAL SUPPLIES 656.72 322.91MTI DISTRIBUTING CO GENERAL FUND BALANCE SHEET INVENTORY 1,040.68INSURANCE FUND G&A UNINSURED LOSS 2,206.15GENERAL REPAIR EQUIPMENT MTCE SERVICE 3,569.74 89.78MYERS TIRE SUPPLY CO VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 89.78 1,155.00N.O.I.S.E.ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPS 1,155.00 569.00NAC MECHANICAL & ELECTRICAL SERVICES REC CENTER BUILDING BUILDING MTCE SERVICE 569.00 1,008.00NADEM, SIAR EMPLOYEE BENEFITS FUND G&A TUITION 1,008.00 1,451.28NAPA (GENUINE PARTS CO)GENERAL FUND BALANCE SHEET INVENTORY City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 23 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 23Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 5.49POLICE G & A FORFEITURES/PENALTIES 119.95PARK MAINTENANCE G & A GENERAL SUPPLIES 47.98PARK GROUNDS MAINTENANCE GENERAL SUPPLIES 7.99VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 126.58GENERAL REPAIR GENERAL SUPPLIES 31.20GENERAL REPAIR SMALL TOOLS 1,790.47 574.16ND CHILD SUPPORT DIVISION EMPLOYEE BENEFITS FUND BAL SHT WAGE GARNISHMENTS 574.16 119.95NELSON EVAN WATER UTILITY G&A GENERAL CUSTOMERS 119.95 65.87NELSON MAYNARD WATER UTILITY G&A GENERAL CUSTOMERS 65.87 1,549.00NESCO LLC CAPITAL REPLACEMENT B/S INVENTORY 1,549.00 177.60NETLEY BOYD & RACHEL WATER UTILITY G&A GENERAL CUSTOMERS 177.60 10,000.00NEW HORIZONS MINNESOTA TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 10,000.00 199.95NOKOMIS SHOE SHOP WATER UTILITY G&A OPERATIONAL SUPPLIES 199.95 1,850.37NORTHERN SAFETY TECHNOLOGY INC CAPITAL REPLACEMENT B/S INVENTORY 1,850.37 1,014.91NORTHLAND MECHANICAL CONTRACTORS INC FACILITIES MCTE G & A BUILDING MTCE SERVICE 55.25BLDG & ENERGY G & A PLUMBING 7,795.53MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 8,865.69 1.53NOWTHEN PLUMBING INC BLDG & ENERGY G & A DUE TO OTHER GOVTS 65.00BLDG & ENERGY G & A MECHANICAL 83.38BLDG & ENERGY G & A PLUMBING 149.91 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 24 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 24Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 18.00OAK KNOLL ANIMAL HOSPITAL POLICE G & A OTHER CONTRACTUAL SERVICES 18.00 80.81OFFERDAHLNEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 80.81 106.33OFFICE DEPOT HUMAN RESOURCES OFFICE SUPPLIES 84.96HUMAN RESOURCES RECOGNITION 63.75COMM & MARKETING G & A OFFICE SUPPLIES COMM & MARKETING G & A GENERAL SUPPLIES 68.88COMM & MARKETING G & A PRINTING & PUBLISHING 62.65FINANCE G & A OFFICE SUPPLIES 104.52COMM DEV PLANNING G & A OFFICE SUPPLIES 363.18FACILITIES MCTE G & A GENERAL SUPPLIES 239.10POLICE G & A OFFICE SUPPLIES 90.09POLICE G & A OPERATIONAL SUPPLIES 60.17FIRE OPERATIONS OFFICE SUPPLIES 361.80PUBLIC WORKS G & A OFFICE SUPPLIES 110.97CABLE TV G & A GENERAL SUPPLIES 14.99WATER UTILITY G&A OFFICE SUPPLIES 81.83ORGANIZED REC G & A OFFICE SUPPLIES 1,813.22 50.00OLEISKY ANDREA BASKETBALL REFUNDS & REIMBURSEMENTS 50.00 4,250.00OVERLAY CONSULTING SUSTAINABILITY G&A GENERAL PROFESSIONAL SERVICES 4,250.00 58.83OWINGS LORRAINE WATER UTILITY G&A GENERAL CUSTOMERS 58.83 200.51OXYGEN SERVICE COMPANY INC FIRE OPERATIONS OPERATIONAL SUPPLIES 200.51 554.25PACE ANALYTICAL SERVICES INC REILLY G & A OTHER CONTRACTUAL SERVICES 554.25 304.09PARKDALE PROPERTY/BRIDGE COMM.WATER UTILITY G&A GENERAL CUSTOMERS 304.09 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 25 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 25Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 350.00PATRIOT DIAMOND SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 350.00 21,028.57PELLA NORTHLAND GO BONDS - NATURE CTR BAL SH RETAINAGE PAYABLE 73,803.97GO BONDS - NATURE CENTER G&A BUILDINGS & STRUCTURES 94,832.54 152.58PETTERSON DAVID WATER UTILITY G&A GENERAL CUSTOMERS 152.58 2,401.07PFM ASSET MANAGEMENT CITY POOLED INVESTMENTS BANK CHARGES/CREDIT CD FEES 2,401.07 644.69POMP'S TIRE SERVICE INC GENERAL FUND BALANCE SHEET INVENTORY 644.69 10,000.00POSTMASTERCOMM & MARKETING G & A POSTAGE 10,000.00 1,600.00PRAIRIE RESTORATIONS INC BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALS 1,600.00 2,524.95PRECISE MRM LLC PUBLIC WORKS OPS G & A EQUIPMENT PARTS 1,219.00PUBLIC WORKS OPS G & A OTHER CONTRACTUAL SERVICES 3,743.95 172.88PREMIUM WATERS INC FIRE OPERATIONS OPERATIONAL SUPPLIES 172.88 1,365.00PRYES JEREMIAH DEVELOPMENT - EDA G&A MISC EXPENSE 1,365.00 377.82PTACHICK EVAN WATER UTILITY G&A GENERAL CUSTOMERS 377.82 147.23PUMP & METER SERVICE GENERAL REPAIR BUILDING MTCE SERVICE 147.23 108.60PWF SOLUTIONS INC FACILITIES MCTE G & A CLEANING/WASTE REMOVAL SUPPLY 108.60 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 26 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 26Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 4,709.51RANDY'S ENVIORMENTAL SERVICES FACILITIES MCTE G & A GARBAGE/REFUSE SERVICE 2,525.01REC CENTER BUILDING GARBAGE/REFUSE SERVICE 7,234.52 3.00RAPACZ DOUG BLDG & ENERGY G & A DUE TO OTHER GOVTS 170.00BLDG & ENERGY G & A PLUMBING 173.00 551.98RAVE SPORTS REC CENTER BUILDING OPERATIONAL SUPPLIES 551.98 5,500.00REBAR LEADERSHIP HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT 5,500.00 200.00RED WING BUSINESS ADVANTAGE ACCOUNT BLDG & ENERGY G & A GENERAL SUPPLIES 190.78ENTERPRISE G & A OPERATIONAL SUPPLIES 390.78 200.00RED WING STORE ENGINEERING G & A OPERATIONAL SUPPLIES 200.00WATER UTILITY G&A OPERATIONAL SUPPLIES 190.78REC CENTER BUILDING OPERATIONAL SUPPLIES 590.78 53,201.71-REDSTONE CONSTRUCTION, LLC.SIDEWALK & TRAILS BAL SHT RETAINAGE PAYABLE 1,064,034.15SIDEWALK & TRAILS G&A IMPROVEMENTS OTHER THAN BUILDI 25,347.14-STREET CAPITAL PROJ BAL SHEET RETAINAGE PAYABLE 503,106.60STREET CAPITAL PROJ G & A OTHER CONTRACTUAL SERVICES 3,836.27WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 1,492,428.17 1,352.00REFERRAL COLLISION INSURANCE FUND G&A UNINSURED LOSS 1,352.00 31,995.21REHRIG PACIFIC CO SOLID WASTE G&A OTHER 31,995.21 243.00REIERSON ELIZABETH STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 243.00 70.06REINEKE CHARLES WATER UTILITY G&A GENERAL CUSTOMERS City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 27 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 27Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 70.06 340.00REM 5 COMM DEV PLANNING G & A TRAINING 340.00 1,500.00RENAISSANCE BUILDERS, INC.STORM WATER UTILITY BAL SHEET GENERAL 1,500.00 135.00RENT IT, LLC BLDG & ENERGY G & A RENTAL HOUSING 135.00 28.97RIGID HITCH INC GENERAL FUND BALANCE SHEET INVENTORY 28.97 2,938.73ROBERT HALF TECHNOLOGY FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES 2,938.73 50.00ROCKWELL DAVID GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES 50.00 57.44ROCKWELL VICTOR WATER UTILITY G&A GENERAL CUSTOMERS 57.44 192.29ROSSBACH JAMES WATER UTILITY G&A GENERAL CUSTOMERS 192.29 100.00ROTARY CLUB OF SLP POLICE G & A SUBSCRIPTIONS/MEMBERSHIPS 100.00 101.00ROTO-ROOTER BLDG & ENERGY G & A PLUMBING 101.00 5,100.00RTVISION INC ENGINEERING G & A COMPUTER SERVICES 5,100.00 2,900.00SAC WIRELESS, LLC.WATER UTILITY BALANCE SHEET GENERAL 2,900.00 12,165.65SAFEASSURE CONSULTANTS INC EMPLOYEE BENEFITS FUND G&A GENERAL PROFESSIONAL SERVICES 12,165.65 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 28 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 28Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 1,075.00SALMON DAN GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES 1,075.00 2,985.50SAMBATEK, INC.WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 2,985.50 628.25SANCHEZ MARIA WATER UTILITY G&A GENERAL CUSTOMERS 628.25 24.65SCANLAN RACHEL WATER UTILITY G&A GENERAL CUSTOMERS 24.65 1,764.76SCHMITZ AMBER INSTRUCTIONAL SKATING LESSONS OPERATIONAL SUPPLIES 1,764.76 64.00SETTINGSGARD MEGHAN WINTER BREAK REFUNDS & REIMBURSEMENTS 64.00 3,970.00SHADYWOOD TREE EXPERTS & LANDSCAPING TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICE 3,970.00 1,300.00SHAPCO PRINTING INC POLICE G & A PRINTING & PUBLISHING 1,300.00 1.00SHELERUD STEVEN BLDG & ENERGY G & A DUE TO OTHER GOVTS 65.00BLDG & ENERGY G & A ELECTRICAL 66.00 63,973.60SHITECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 63,973.60 42,975.94SHORT ELLIOTT HENDRICKSON, INC.SIDEWALK & TRAILS G&A IMPROVEMENTS OTHER THAN BUILDI 42,975.94 17.95SHRED-IT USA MINNEAPOLIS ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICES 19.55FINANCE G & A GENERAL PROFESSIONAL SERVICES 568.81POLICE G & A OTHER CONTRACTUAL SERVICES 234.30FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES 17.95BLDG & ENERGY G & A GENERAL PROFESSIONAL SERVICES 17.95ORGANIZED REC G & A GENERAL PROFESSIONAL SERVICES 876.51 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 29 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 29Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 82.28SIDAL REALTY COMPANY WATER UTILITY G&A GENERAL CUSTOMERS 82.28 1,478.45SIGN PRODUCERS INC FACILITIES MCTE G & A GENERAL SUPPLIES 1,478.45 942.00SIGNATURE MECHANICAL INC REC CENTER BUILDING BUILDING MTCE SERVICE 942.00 22.54SILVERBERG DAVID WATER UTILITY G&A GENERAL CUSTOMERS 22.54 1,517.46SITEONE LANDSCAPE SUPPLY LLC IRRIGATION MAINTENANCE OTHER IMPROVEMENT SUPPLIES 1,517.46 1,789.32SLP FF ASSOC IAFF LOCAL #993 EMPLOYEE BENEFITS FUND BAL SHT UNION DUES 1,789.32 4,600.00SORRELL SHAWN POLICE G & A GENERAL PROFESSIONAL SERVICES 4,600.00 1,500.00SPACK SOLUTIONS, INC.ENGINEERING G & A GENERAL PROFESSIONAL SERVICES 1,500.00 4,004.44SPECIALIZED ENVIRONMENTAL TECH INC SOLID WASTE G&A ORGANICS 4,004.44 3,075.20SPRING SKATE ICE RENTAL REFUNDS & REIMBURSEMENTS 3,075.20 95.69SPS COMPANIES INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 95.69 58,630.66SRF CONSULTING GROUP INC SIDEWALK & TRAILS G&A IMPROVEMENTS OTHER THAN BUILDI 58,630.66 221.54ST. CROIX CHILD SUPPORT EMPLOYEE BENEFITS FUND BAL SHT WAGE GARNISHMENTS 221.54 100.00STANGL, MATT BASKETBALL REFUNDS & REIMBURSEMENTS City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 30 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 30Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 100.00 558.48STAR TRIBUNE ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPS 558.48 50.00STATE OF MINNESOTA ADMINISTRATION G & A LEGAL SERVICES 50.00 99,630.00STERTIL KONI MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 99,630.00 4,123.74STREICHER'S POLICE G & A OPERATIONAL SUPPLIES 4,123.74 8,500.00SULLIVAN CAPITOL INVESTMENTS LLC ESCROWS PMC ESCROW 8,500.00 165.00SUMMIT COMPANIES FIRE OPERATIONS REPAIRS 165.00 50,459.82SUMMIT ENVIROSOLUTIONS INC REILLY G & A GENERAL PROFESSIONAL SERVICES 50,459.82 993.90SUNBELT RENTALS INC RECREATION OUTDOOR CENTER OTHER CONTRACTUAL SERVICES 993.90 10,000.00SUNDIAL SOLAR ENERGY MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 10,000.00 277.96SWANSON & YOUNGDALE WATER UTILITY G&A GENERAL CUSTOMERS 277.96 61.92TELELANGUAGE INC ADMINISTRATION G & A OTHER CONTRACTUAL SERVICES 61.92 480.10TENNANT SALES AND SERVICE CO.CAPITAL REPLACEMENT B/S INVENTORY 822.45VEHICLE MAINTENANCE G&A EQUIPMENT MTCE SERVICE 43.20-PREVENTATIVE MAINTENANCE EQUIPMENT MTCE SERVICE 1,259.35 157.96TERMINAL SUPPLY CO GENERAL REPAIR GENERAL SUPPLIES City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 31 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 31Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 157.96 804.96TERMINIX PROCESSING CENTER FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES 804.96 30.00TEXA TONKA TAILORING FIRE OPERATIONS GENERAL PROFESSIONAL SERVICES 30.00 416.23THE MPX GROUP COMM & MARKETING G & A PRINTING & PUBLISHING 416.23 83.67THE SHERWINN WILLIAMS CO FACILITIES MCTE G & A GENERAL SUPPLIES 83.67 117.60THE STANDARD ADMINISTRATION G & A LIFE INSURANCE 120.42ADMINISTRATION G & A LONG TERM DISABILITY 42.80RACE EQUITY & INCLUSION G&A LIFE INSURANCE 41.95RACE EQUITY & INCLUSION G&A LONG TERM DISABILITY 91.95HUMAN RESOURCES LIFE INSURANCE 95.09HUMAN RESOURCES LONG TERM DISABILITY 65.79COMM & MARKETING G & A LIFE INSURANCE 64.47COMM & MARKETING G & A LONG TERM DISABILITY 119.76IT G & A LIFE INSURANCE 131.12IT G & A LONG TERM DISABILITY 112.01ASSESSING G & A LIFE INSURANCE 110.59ASSESSING G & A LONG TERM DISABILITY 124.97FINANCE G & A LIFE INSURANCE 124.51FINANCE G & A LONG TERM DISABILITY 297.82COMM DEV G & A LIFE INSURANCE 296.23COMM DEV G & A LONG TERM DISABILITY 82.30FACILITIES MCTE G & A LIFE INSURANCE 80.46FACILITIES MCTE G & A LONG TERM DISABILITY 1,064.51POLICE G & A LIFE INSURANCE 1,050.10POLICE G & A LONG TERM DISABILITY 116.84COMMUNICATIONS/DISPATCH LIFE INSURANCE 114.50COMMUNICATIONS/DISPATCH LONG TERM DISABILITY 524.76FIRE OPERATIONS LIFE INSURANCE 520.60FIRE OPERATIONS LONG TERM DISABILITY 304.56BLDG & ENERGY G & A LIFE INSURANCE 322.41BLDG & ENERGY G & A LONG TERM DISABILITY 34.16SUSTAINABILITY G&A LIFE INSURANCE City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 32 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 32Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 33.43SUSTAINABILITY G&A LONG TERM DISABILITY 69.34PUBLIC WORKS G & A LIFE INSURANCE 50.05PUBLIC WORKS G & A LONG TERM DISABILITY 244.40ENGINEERING G & A LIFE INSURANCE 250.93ENGINEERING G & A LONG TERM DISABILITY 228.09PUBLIC WORKS OPS G & A LIFE INSURANCE 229.01PUBLIC WORKS OPS G & A LONG TERM DISABILITY 52.83CABLE TV G & A LIFE INSURANCE 51.71CABLE TV G & A LONG TERM DISABILITY 21.21HOUSING REHAB G & A LIFE INSURANCE 20.86HOUSING REHAB G & A LONG TERM DISABILITY 141.48WATER UTILITY G&A LIFE INSURANCE 139.24WATER UTILITY G&A LONG TERM DISABILITY 73.41SEWER UTILITY G&A LIFE INSURANCE 86.11SEWER UTILITY G&A LONG TERM DISABILITY 46.86SOLID WASTE G&A LIFE INSURANCE 45.90SOLID WASTE G&A LONG TERM DISABILITY 87.00STORM WATER UTILITY G&A LIFE INSURANCE 71.03STORM WATER UTILITY G&A LONG TERM DISABILITY 7,383.13EMPLOYEE BENEFITS FUND G&A LIFE INSURANCE 132.08ORGANIZED REC G & A LIFE INSURANCE 134.53ORGANIZED REC G & A LONG TERM DISABILITY 161.80PARK MAINTENANCE G & A LIFE INSURANCE 158.33PARK MAINTENANCE G & A LONG TERM DISABILITY 21.21NATURAL RESOURCES G & A LIFE INSURANCE 20.86NATURAL RESOURCES G & A LONG TERM DISABILITY 73.53WESTWOOD G & A LIFE INSURANCE 71.99WESTWOOD G & A LONG TERM DISABILITY 120.02REC CENTER SALARIES LIFE INSURANCE 117.58REC CENTER SALARIES LONG TERM DISABILITY 87.50VEHICLE MAINTENANCE G&A LIFE INSURANCE 85.78VEHICLE MAINTENANCE G&A LONG TERM DISABILITY 16,683.51 150.00THIEDEK PATRICIA INSTRUCTIONAL SKATING LESSONS REFUNDS & REIMBURSEMENTS 150.00 50.00THOEN ANNA BASKETBALL REFUNDS & REIMBURSEMENTS 50.00 161.73THOMPSON FRED WATER UTILITY G&A GENERAL CUSTOMERS City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 33 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 33Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 161.73 6.76THOMPSON MATTHEW WATER UTILITY G&A GENERAL CUSTOMERS 6.76 319.98THOMSON REUTERS WEST PAYMENT CENTER POLICE G & A OTHER CONTRACTUAL SERVICES 319.98 248.75THRIVEPASSEMPLOYEE BENEFITS FUND G&A GENERAL PROFESSIONAL SERVICES 248.75 972.90THYSSENKRUPP ELEVATOR REC CENTER BUILDING OTHER CONTRACTUAL SERVICES 972.90 148.00TILLMANN MONIE WINTER BREAK REFUNDS & REIMBURSEMENTS 148.00 29.60TIMBERLAKE LAURA WINTER BREAK REFUNDS & REIMBURSEMENTS 29.60 1,216.00TIMESAVER OFF SITE SECRETARIAL ADMINISTRATION G & A OTHER CONTRACTUAL SERVICES 187.00COMM DEV PLANNING G & A OTHER CONTRACTUAL SERVICES 1,403.00 545.00TITAN MACHINERY GENERAL FUND BALANCE SHEET INVENTORY 545.00 374.00TNC INDUSTRIES INC FACILITIES MCTE G & A BUILDING MTCE SERVICE 374.00 35.58TOLL GAS & WELDING SUPPLY WATER UTILITY G&A GENERAL SUPPLIES 43.00PARK MAINTENANCE G & A GENERAL SUPPLIES 78.58 1,181.25TRITECH SOFTWARE SYSTEMS TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 1,181.25 420.00TWIN CITIES SIGN INSTALLATIONS SSD 1 G&A OTHER CONTRACTUAL SERVICES 420.00SSD 2 G&A OTHER CONTRACTUAL SERVICES 420.00SSD 3 G&A OTHER CONTRACTUAL SERVICES 420.00SSD #4 G&A OTHER CONTRACTUAL SERVICES City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 34 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 34Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 420.00SSD #5 G&A OTHER CONTRACTUAL SERVICES 2,100.00 594.42TWIN CITY OUTDOOR SERVICES INC SNOW PLOWING OTHER CONTRACTUAL SERVICES 2,100.00SSD 1 G&A OTHER CONTRACTUAL SERVICES 735.00SSD 3 G&A OTHER CONTRACTUAL SERVICES 3,429.42 6,000.00TWIN CITY WINDOW PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURES 6,000.00 360.00UHL CO INC FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES 7,950.00TECHNOLOGY REPLACEMENT POLICE EQUIPMENT 8,310.00 569.48ULINEWATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES 569.48 219.30ULTIMATE SAFETY CONCEPTS INC FIRE OPERATIONS SMALL TOOLS 219.30 27.96UNIVERSAL ATHLETIC BASKETBALL OTHER CONTRACTUAL SERVICES 27.96 202.50UNO DOS TRES COMMUNICATIONS POLICE G & A OTHER CONTRACTUAL SERVICES 202.50 3,547.17USDA, APHIS, GENERAL GENERAL WILD ANIMAL MANAGEMENT OTHER CONTRACTUAL SERVICES 3,547.17 27,373.06VALLEY-RICH CO INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 27,373.06 94.64VAUGHAN, JIM NATURAL RESOURCES G & A MILEAGE-PERSONAL CAR 94.64 40.00VERIFIED CREDENTIALS HUMAN RESOURCES RECRUITMENT 40.00 100.08VERIZONSEWER UTILITY G&A TELEPHONE 28,586.08CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 35 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 35Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 73.74CELLPHONES, IPADS, ETC.TELEPHONE 28,759.90 900.81VIKING BLINDS FACILITIES MCTE G & A OTHER 900.81 147.00VIRTUAL ACADEMY GENERAL FUND BALANCE SHEET PREPAID EXPENSES 441.00E-911 PROGRAM TRAINING 588.00 712.50VITAL WORKLIFE HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT 712.50 66.00WARNER'S STELLIAN CO BLDG & ENERGY G & A PLUMBING 66.00 4,918.95WARNING LITES OF MN INC INSTALLATION OTHER IMPROVEMENT SUPPLIES 4,918.95 467.40WATER CONSERVATION SERVICE INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 467.40 50.00WEERTS DAVID BASKETBALL REFUNDS & REIMBURSEMENTS 50.00 110.17WEHRS RYAN WATER UTILITY G&A GENERAL CUSTOMERS 110.17 682.50WESTWOOD CHURCH PARK BUILDINGS REFUNDS & REIMBURSEMENTS 682.50 45.97WHALEN BRADY WATER UTILITY G&A GENERAL CUSTOMERS 45.97 95.23WINGENBACH ANTHONY WATER UTILITY G&A GENERAL CUSTOMERS 95.23 150.57WINSUPPLY OF EDEN PRAIRIE PUBLIC WORKS OPS G & A OTHER CONTRACTUAL SERVICES 150.57 135.97WITMER PUBLIC SAFETY GROUP INC FIRE OPERATIONS UNIFORMS City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 36 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 36Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description 135.97 5,613.27WSB ASSOC INC WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 20,047.38SEWER UTILITY G&A GENERAL PROFESSIONAL SERVICES 54,528.85STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 80,189.50 4,946.55XCEL ENERGY FACILITIES MCTE G & A ELECTRIC SERVICE 74.73PUBLIC WORKS OPS G & A ELECTRIC SERVICE 27,911.87WATER UTILITY G&A ELECTRIC SERVICE 1,278.38REILLY G & A ELECTRIC SERVICE 4,041.44SEWER UTILITY G&A ELECTRIC SERVICE 2,483.94STORM WATER UTILITY G&A ELECTRIC SERVICE 3,746.52PARK MAINTENANCE G & A ELECTRIC SERVICE 35.44BRICK HOUSE (1324)ELECTRIC SERVICE 51.25WW RENTAL HOUSE (1322)ELECTRIC SERVICE 22,089.46REC CENTER BUILDING ELECTRIC SERVICE 66,659.58 166.11YAGGIE DOREEN WATER UTILITY G&A GENERAL CUSTOMERS 166.11 50.00YEM VEASNAR BASKETBALL REFUNDS & REIMBURSEMENTS 50.00 105.18ZEHRER MEGAN WATER UTILITY G&A GENERAL CUSTOMERS 105.18 54.99ZEP SALES AND SERVICE GENERAL REPAIR GENERAL SUPPLIES 54.99 83.32ZIEGLER INC GENERAL FUND BALANCE SHEET INVENTORY 1,091.58GENERAL FUND BALANCE SHEET PREPAID EXPENSES 3,274.78PREVENTATIVE MAINTENANCE EQUIPMENT MTCE SERVICE 4,449.68 1.50ZITZLOFF JEREMIAH BLDG & ENERGY G & A DUE TO OTHER GOVTS 117.50BLDG & ENERGY G & A ELECTRICAL 119.00 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 37 4/27/2021CITY OF ST LOUIS PARK 7:59:04R55CKS2 LOGIS400V 37Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/23/20213/27/2021 - Amount ObjectVendorBU Description Report Totals 3,618,143.52 City council meeting of May 3, 2021 (Item No. 4a) Title: Approval of city disbursements Page 38 Meeting: City council Meeting date: May 3, 2021 Consent agenda item: 4b Executive summary Title: Employee personnel manual updates Recommended action: Motion to adopt Resolution approving updates in various sections of the employee personnel manual. Policy consideration: Is council in agreement with updating various sections of the employee personnel manual? Summary: The city has a personnel manual for employees to provide a uniform, comprehensive, equitable and efficient system for personnel administration. This manual was drafted in 2001 and has been updated over the years. As part of best practices in human resources, a personnel manual should be reviewed and update d as needed to make sure it is current. This review has been finalized by HR staff and this report has been prepared to provide information on the process and complete the update. The majority of the updating is considered housekeeping as it deals with formatting, revising language, incorporating gender neutral language along with including some policy updates that have been approved over the years and some more recent updates. The process to update the full manual is as follows: •The majority of the changes in the manual are administrative and done under the authority and approval of the city manager. o City Manager Tom Harmening has reviewed the complete document and has approved changes. o Tom has recommended that the city council formally adopt a resolution to complete the update. The changes approved by council are related to areas dealing with compensation, leave, benefits or other similar programs and require council approval by resolution. •To finalize the update , it is recommended that council adopt the attached resolution along with appendix A, which includes the summary of such changes. Financial or budget considerations: Programs in the personnel manual are included in budgets. Strategic priority consideration: Not applicable. Supporting documents: Discussion Resolution Prepared by: Ali Timpone, interim human resources officer Approve d by: Tom Harmening, city manager City council meeting of May 3, 2021 (Item No. 4b ) Page 2 Title: Employee personnel manual updates Discussion Background: A full review has been made of the personnel manual for our employees in St. Louis Park. Originally drafted in 2001, there have been a number of revisions over the years. Once again, it is time to review and update the document. The majority of the updating is considered housekeeping as it deals with formatting, updating language, incorporating gender neutral language along with some policy updates that have been made over the years and some more recent updates. The process to update the full manual is as follows: •The majority of the changes are done administratively and under the authority and approval of the city manager. •Other areas dealing with compensation, leave, benefits or other similar programs require council approval by resolution. Next steps: 1.City manager: The completed personnel manual was completed by HR and reviewed with the city manager. 2.City manager has approved the document, and the sections requiring council approval are included in this report for review and adoption of resolution. The full updated personnel manual is on file with the city clerk and HR officer and is available to council upon request. 3.Once council approval is completed, the updated manual will be finalized by inserting the revised resolution numbers and also made available to employees. Recommended changes/updates to sections in the personnel manual requiring council approval by adoption of a resolution to enact changes: (Language added is shown in underline, removed language has strike through. Numbers below correlate to the specific sections of the personnel manual.) 1.1 Purpose The purpose of these policies is to provide a uniform, comprehensive, equitable and efficient system of personnel administration for the city based upon merit and fitness for the position while also supporting and advancing racial equity and inclusion. (Resolution 01-078 updated XX/XX/XXXX) Comment: Inclusion of language regarding racial equity and inclusion supporting council strategic priorities. 1.6 Application All offices, jobs, and positions in city service and housing authority now existing or hereafter established are subject to the personnel policies except the following and unless otherwise specified: •Elected officials •Paid -on-call or volunteer firefighters •City manager •City attorney •Volunteers •Members of appointed commissions and committees City council meeting of May 3, 2021 (Item No. 4b ) Page 3 Title: Employee personnel manual updates •Persons engaged under contract (independent contractor) to supply expert, professional, technical, or any other services; or those excluded by these policies or law. (Resolution 01-078 updated X/XX/XXXX) 3.3 Employment of Relatives The city will not employ two members of the same immediate family o r those that reside in the same household under any one of the following circumstances: •Where one employee will directly and/or indirectly supervise another member of their family (includes seasonal and temporary regular and non-regular employees). •Whe re one employee will be responsible for auditing the work of another member of their family . •Where confidentiality of the city would be compromised. •Where a conflict of interest would arise from such employment. The city manager has the final decision in regard to employment matters. This policy also applies to mayor and council, their immediate family and household members. (Resolution 01-078 updated X/XX/XXXX) 3.5 Probationary Period The probationary period for regular employees shall be six months beginning immediately upon appointment to a regular position (unless otherwise stated or extended by the appointing authority or their designee). Paid -on-call firefighters will serve a one 18-month probationary period. The department head may recommend an earlier completion or extension of probation of an employee. At any time during the probationary period an employee may be discharged, demoted, or reassigned summarily at the sole discretion of the appointing authority. (Resolution 01-078 updated x/x/xxxx) 6.7 FLSA – Non-exempt Employee Comp Time Cash Out A non-exempt employee may cash out up to 40 hours of comp time accrued once each calendar year as stated in a policy approved by the City Manager. (Resolution 01-078) All accrued comp time will be cashed out on the last payroll of the calendar year. Request for cash out must be made in writing to Human Resources between October 1 through October 10, and will be paid the first payroll in November unless otherwise notified. Cash out will be limited to the balance accrued as of the first payroll in Nove mber up to a maximum of 40 hours. (Resolution 01-078 updated XX/XX/XXXX) Comment: Due to recommendation from League of MN Cities, this was changed to ensure the city is in line with IRS regulations on constructive receipt. 6.8 FLSA – Non-exempt Employee Call Back A non-exempt employee called back to work at a time other than a normal scheduled shift for reasons other than training shall receive a minimum of two hours pay at one and one- half times the employee’s regular base hourly rate. Employees called to work due to an emergency will receive a minimum of three hours pay at one and one-half times the employee’s regular base hourly rate (emergency is typically defined as an unplanned or City council meeting of May 3, 2021 (Item No. 4b ) Page 4 Title: Employee personnel manual updates unforeseeable event). Reporting early for a shift, extension for a shift or schedule change shall not qualify for a call back premium. (Resolution 01-078 updated x/xx/xxxx) Comment: Updated to be more in line with market and contracts. 8.3 Holidays Worked A non-exempt employee who works on a holiday will be compensated for hours worked as overtime in addition to pay for holiday. (Resolution 01-078) A non-exempt employee who is called in by their supervisor to work unscheduled hours during 12:00 am – 11:59 pm on holidays listed in in 8.1 (actual calendar day, not observed holiday) shall be compensated at two times the appropriate hourly wage for all hours worked. Compensatory time may not be earned for hours worked on these days. Unscheduled hours are those not given advance notice. (Resolution adopted x/xx/xxxx) Comment: Updated to be more in line with market and contracts. 9.4 Flex Leave Cap Employees may carry over two times their annual flex leave accrual plus 20 days as of the first pay day in September of each year (due to the city’s two week payroll delay, the applicable flex leave balance is reflected on the second pay day in September). Flex leave above the cap will be forfeited. The following chart depicts this maximum accumulation (cap), effective October 1, 2001. (Resolution adopted x/xx/xxxx) Comment: Language added to clarify how transfer is processed with payroll cycle. 9.5 Annual Transfer of Accumulated Flex Leave Employees are required to transfer the value of 40 hours of accumulated flex leave into a Health Care Savings Plan (HCSP) in accordance with plan design and IRS regulations. In order to be eligible to transfer time, you must have, at a minimum, an accumulated flex leave balance of two times the annual accrual plus 20 days (flex leave cap as defined in Section 9.4) as of the first payroll in September. Employees who meet this eligibility requirement will be required to transfer 40 hours of flex leave based on the e mployee’s current rate of pay into the HCSP. Any flex leave above the cap after the transfer will be forfeited. Transfer occurs in October. Program administration for the HCSP is determined by the city manager. (Resolution 08-159 updated x/xx/xxxx). Comment: Cleaning up language. 10.1 Program Eligibility The City of St. Louis Park provides a short-term disability (STD) program as a supplement to the flex leave program for regular full time and part time employees. In order to qualify for the STD program, employees must participate in the flex leave program and have successfully passed the probationary period worked a minimum of six consecutive months as a regular benefit-earning employee. Employees must be actively at work on the effective date of coverage in order to qualify. Short term disability is available only for an employee’s non-work related disability. It may not be used to care for ill or injured family members. City council meeting of May 3, 2021 (Item No. 4b ) Page 5 Title: Employee personnel manual updates Employees who are not off probation and/or are not on the flex leave program are not eligible for STD. Hours are pro-rated for part-time benefit earning employees under this section. (Resolution 01-078 updated xx/xx/xxxx) 11.12 Parenting Leave It is the policy of the City of St. Louis Park to provide paid and unpaid parental leave benefits to employees due to the birth of an employee’s child or the placement within an employee’s home of an adopted child. To be eligible for parental leave, an employee must have been employed by the city, working at least 20 hours per week for a minimum of one continuous year (12 months). Employees may be eligible for a partial or reduced benefit if they achieve eligibility during the leave period (for example, an employee has a baby and meets the one-year eligibility threshold one day later, they will be eligible for the benefit less one day). Paid parental leave will be provided to regular benefit-earning employees (regardless of gender) who meet eligibility re quirements as described above, who become biological or adoptive parents in conjunction with childbirth or adoptions occurring on or after January 1, 2015. Surrogate mothers and sperm or egg donors are excluded from coverage. The paid parental leave benefit is 100% of the employee’s regular base wage (does not include overtime, supplemental pay, and/or other additional pay), for regularly scheduled work hours for up to 21 consecutive calendar days and must begin on the date of the birth or placement for adoption. Multiple births or adoptions (i.e., twins, triplets), medical conditions, and/or other circumstances will not increase length of paid leave granted. For the purpose of this benefit, holidays will be counted as a regular scheduled workday and will be included in the 21-calendar day count. Employer benefit contribution and leave accrual continue during paid parenting leave. For birthing parents, paid parental leave will run concurrently with short term disability coverage (Section 10) and FMLA. (Resolution 14-186 updated x/xx/xxxx) Unpaid parental leave will also be provided to eligible employees in accordance with the MN Parental Leave Act. Unpaid parental leave must be taken within 12 months of the birth or adoption and eligible employees can choose when the leave will begin. The maximum amount of parental leave (including both paid and unpaid leave) is 12 weeks. Eligible employees anticipating paid or unpaid parenting leave must submit a written request to human resources before the anticipated birth or adoption of the child whenever possible. Parental leave (both paid and unpaid) and FMLA will run concurrently. In no event will the combination of FMLA and parental leave exceed 12 weeks duration. The employee shall be returned to the position that the employee vacated at the commencement of leave or to a position of like status and pay. For leaves requiring more than 12 weeks for pregnancy, delivery and postpartum recuperation, an additional leave of absence without pay may be granted in accordance with Section 11.1 on the basis that such action is taken in the best interest of the city. (Resolution 14-186) Comment: Language added for policy clarification. City council meeting of May 3, 2021 (Item No. 4b ) Page 6 Title: Employee personnel manual updates 14.5 Educational Incentive Reimbursement Program for Community Service Cadets The purpose of the educational incentive program for community service cadets in the police department is to provide educational financial assistance to those who are enrolled in a post-secondary institution to become eligible for POST licensing. This program allows the police department the opportunity to observe, encourage and recruit prospective police officer candidates in a public safety work environment. The community service cadet in the police department is a temporary, part-time position with 100% tuition reimbursement for coursework at an accredited post-secondary institution up to a maximum of $3,500 $5,000 per calendar year as approved by the chief of police. Cadets must attend an accredited post-secondary institution with the intent to become eligible for POST licensure and maintain a C average in their coursework. In the best interest of the city, and based on financial needs, the chief of police may request prepayment of approved courses for cadets. (Resolution 01-078 updated x/xx/xxxx) Comment: Increase recommended due to program costs and to incent candidates into the profession. 15.7 Public Purpose Expenditure CITE Committee (Committee to Inform and Train Employees) was renamed and title is now Connection Crew. Remove paid on call firefighter from program as restructure of department was completed in 2020 by recommendation of fire chief. (Resolution 14-128 updated x/x/xxxx) Comment: Changes to section are housekeeping updates only. 18.7 Flex/Sick Leave for Fitness This is a voluntary program which permits employees to convert accrued flex/sick leave into cash payments for memberships in health clubs or other similar programs as a part of the employee’s fitness program. Approved means a club that provides facilities for aerobic activities such as swimming, running, aerobic exercise and one that is not primarily social as determined by the city manager. Reimbursement level: 100% of the cost, not to exceed $150 $1,800 per month calendar year per employee, including family membership. Minimum leave balances are required to participate in the program. Program criteria are established by the city manager. (Resolution 01-078 updated x/xx/xxxx) Comment: Criteria restated for ease of administration. 19 Paid on call firefighters – section deleted. Comment: Restructure of department was completed in 2020 by recommendation of fire chief ; section no longer needed. Other references to paid on call or part time firefighter have been removed throughout the document. City council meeting of May 3, 2021 (Item No. 4b ) Page 7 Title: Employee personnel manual updates 20 Fire Department Shift Supervisors: Fire Captain General Rule Comment: No change at this time. At the time of writing this report, the city is in discussion on the position of fire captain with the Bureau of Mediation Services (BMS). If changes are made and the position moves into a union, the council has directed the city manager to remove the full section . Section 20 will be deleted based on determination of BMS and, when and if, a formal contract is approved by council. (Resolution 04-076 updated x/x/xxxx) City council meeting of May 3, 2021 (Item No. 4b ) Page 8 Title: Employee personnel manual updates Resolution No. 21-___ Resolution updating sections in the employee personnel manual Whereas, the city has a personnel manual for employees to provide a uniform, comprehensive, equitable and efficient system for personnel administration; and Whereas, the personnel manual was originally adopted by council in 2001 by resolution with updates over the years; and an overall revision is now ready for approval. The manual has been set up where the majority of the document is done by administrative approval of the city manager and sections relating to compensation and benefits and similar programs are updated by council, and Whereas, the city council reaffirms that they have conferred upon the city manager the power to establish and administer additional administrative policies and rules as may be appropriate to administer the employment practices of the city; and Whereas, the city council wishes to adopt and update policies which ensure adequate compensation, leave and benefits for city employees and such programs need review and updates as needed; Now therefore be it resolved by the City Council of the City of St. Louis Park hereby adopts the policies and revisions as attached as Appendix A to this resolution; and Let it further be resolved that these policies and other administrative rules w hich govern city employees shall be included in an update of the employee personnel manual to be maintained by the city manager, assisted by human resources, and made available to all employees of the city. Reviewed for administration: Adopted by the City Council on May 3, 2021 Thomas K. Harmening, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk City council meeting of May 3, 2021 (Item No. 4b ) Page 9 Title: Employee personnel manual updates Resolution No. 21-___ Appendix A: Updating sections in the employee personnel manual (updated in general and includes adding underline, deleting strike through) 1.1 Purpose The purpose of these policies is to provide a uniform, comprehensive, equitable and efficient system of personnel administration for the city based upon merit and fitness for the position while also supporting and advancing racial equity and inclusion. 1.6 Application All offices, jobs, and positions in city service and housing authority now existing or hereafter established are subject to the personnel policies except the following and unless otherwise specified: • Elected officials • Paid -on-call or volunteer firefighters • City manager • City attorney • Volunteers • Members of appointed commissions and committees • Persons engaged under contract (independent contractor) to supply expert, professional, technical, or any other services; or those excluded by these policies or law . 3.3 Employment of Relatives The city will not employ two members of the same immediate family or those that reside in the same household under any one of the following circumstances: • Where one employee will directly and/or indirectly supervise another member of their family (includes seasonal and temporary regular and non-regular employees). • Where one employee will be responsible for auditing the work of another member of their family. • Where confidentiality of the city would be compromised. • Where a conflict of interest would arise from such employment. The city manager has the final decision in regard to employment matters. This policy also applies to mayor and council, their immediate family and household members. 3.5 Probationary Period The probationary period for regular employees shall be six months beginning immediately upon appointment to a regular position (unless otherwise stated or extended by the appointing authority or their designee). Paid -on-call firefighters will serve a one 18-month probationary period. The department head may recommend an earlier completion or extension of probation of an employee. At any time during the probationary period an employee may be discharged, demoted, or reassigned summarily at the sole discretion of the appointing authority. City council meeting of May 3, 2021 (Item No. 4b ) Page 10 Title: Employee personnel manual updates 6.7 FLSA – Non-exempt Employee Comp Time Cash Out A non-exempt employee may cash out up to 40 hours of comp time accrued once each calendar year as stated in a policy approved by the City Manager. (Resolution 01-078) All accrued comp time will be cashed out on the last payroll of the calendar year. Re quest for cash out must be made in writing to Human Resources between October 1 through October 10, and will be paid the first payroll in November unless otherwise notified. Cash out will be limited to the balance accrued as of the first payroll in November up to a maximum of 40 hours. 6.8 FLSA – Non-exempt Employee Call Back A non-exempt employee called back to work at a time other than a normal scheduled shift for reasons other than training shall receive a minimum of two hours pay at one and one-half times the employee’s regular base hourly rate. Employees called to work due to an emergency will receive a minimum of three hours pay at one and one -half times the employee’s regular base hourly rate (emergency is typically defined as an unplanned or unforeseeable event). Reporting early for a shift, extension for a shift or schedule change shall not qualify for a call back premium. 8.3 Holidays Worked A non-exempt employee who works on a holiday will be compensated for hours worked as overtime in addition to pay for holiday. A non-exempt employee who is called in by their supervisor to work unscheduled hours during 12:00 am – 11:59 pm on holidays listed in in 8.1 (actual calendar day, not observed holiday) shall be compensated at two times the appropriate hourly wage for all hours worked. Compensatory time may not be earned for hours worked on these days. Unscheduled hours are those not given advance notice . 9.4 Flex Leave Cap Employees may carry over two times their annual flex leave accrual plus 20 days as of the first pay day in September of each year (due to the city’s two week payroll delay, the applicable flex leave balance is reflected on the second pay day in September). Flex leave above the cap will be forfeited. The following chart depicts this maximum accumulation (cap), effective October 1, 2001. 9.5 Annual Transfer of Accumulated Flex Leave Employees are required to transfer the value of 40 hours of accumulated flex leave into a Health Care Savings Plan (HCSP) in accordance with plan design and IRS regulations. In order to be eligible to transfer time, you must have, at a minimum, an accumulated flex leave balance of two times the annual accrual plus 20 days (flex leave cap as defined in Section 9.4) as of the first payroll in September. Employees who meet this eligibility requirement will be required to transfer 40 hours of flex leave based on the Employee’s current rate of pay into the HCSP. Any flex leave above the cap after the transfer will be forfeited. Transfer occurs in October. Program administration for the HCSP is determined by the city manager. City council meeting of May 3, 2021 (Item No. 4b ) Page 11 Title: Employee personnel manual updates 10.1 Program Eligibility The City of St. Louis Park provides a short-term disability (STD) program as a supplement to the flex leave program for regular full time and part time employees. In order to qualify for the STD program, employees must participate in the flex leave program and have successfully passed the probationary period worked a minimum of six consecutive months as a regular benefit-earning employee. Employees must be actively at work on the effective date of coverage in order to qualify. Short term disability is available only for an employee’s non-work related disability. It may not be used to care for ill or injured family members. Employees who are not off probation and/or are not on the flex leave program are not eligible for STD. Hours are pro-rated for part-time benefit earning employees under this section. 11.12 Parenting Leave It is the policy of the City of St. Louis Park to provide paid and unpaid parental leave benefits to employees due to the birth of an employee’s child or the placement within an employee’s home of an adopted child. To be eligible for parental leave, an employee must have been employed by the city, working at least 20 hours per week for a minimum of one continuous year (12 months). Employees may be eligible for a partial or reduced benefit if they achieve eligibility during the leave period (for example, an employee has a baby and meets the one -year eligibility threshold one day later, they will be eligible for the benefit less one day). Paid parental leave will be provided to regular benefit-earning employees (regardless of gender) who meet eligibility re quirements as described above, who become biological or adoptive parents in conjunction with childbirth or adoptions occurring on or after January 1, 2015. Surrogate mothers and sperm or egg donors are excluded from coverage. The paid parental leave bene fit is 100% of the employee’s regular base wage (does not include overtime, supplemental pay, and/or other additional pay), for regularly scheduled work hours for up to 21 consecutive calendar days and must begin on the date of the birth or placement for adoption. Multiple births or adoptions (i.e., twins, triplets), medical conditions, and/or other circumstances will not increase length of paid leave granted. For the purpose of this benefit, holidays will be counted as a regular scheduled workday and will be included in the 21-calendar day count. Employer benefit contribution and leave accrual continue during paid parenting leave. For birthing parents, paid parental leave will run concurrently with short term disability coverage (Section 10) and FMLA. Unpaid parental leave will also be provided to eligible employees in accordance with the MN Parental Leave Act. Unpaid parental leave must be taken within 12 months of the birth or adoption and eligible employees can choose when the leave will begin. The maximum amount of parental leave (including both paid and unpaid leave) is 12 weeks. Eligible employees anticipating paid or unpaid parenting leave must submit a written request to human resources before the anticipated birth or adoption of the child whenever possible. Parental leave (both paid and unpaid) and FMLA will run City council meeting of May 3, 2021 (Item No. 4b ) Page 12 Title: Employee personnel manual updates concurrently. In no event will the combination of FMLA and parental leave exceed 12 weeks duration. The employee shall be returned to the position that the employee vacated at the commencement of leave or to a position of like status and pay. For leaves requiring more than 12 weeks for pregnancy, delivery and postpartum recuperation, an additional leave of absence without pay may be granted in accordance with Section 11.1 on the basis that such action is taken in the best interest of the city. 14.5 Educational Incentive Reimbursement Program for Community Service Cadets The purpose of the educational incentive program for community service cadets in the police department is to provide educational financial assistance to those who are enrolled in a post-secondary institution to become eligible for POST licensing. This program allows the police department the opportunity to observe, encourage and recruit prospective police officer candidates in a public safety work environment. The community service cadet in the police department is a temporary, part-time position with 100% tuition reimbursement for coursework at an accredited post-secondary institution up to a maximum of $3,000 $5,000 per calendar year as approved by the chief of police. Cadets must attend an accredited post-secondary institution with the intent to become eligible for POST licensure and maintain a C average in their coursework. In the best interest of the city and based on financial needs, the chief of police may request prepayment of approved courses for cadets. 15.7 Public Purpose Expenditure CITE Committee (Committee to Inform and Train Employees) was renamed and title is now Connection Crew. Remove paid on call firefighter from program as restructure of department was completed in 2020 by recommendation of fire chief. Comment: Changes to section are housekeeping update s only. 18.7 Flex/Sick Leave for Fitness This is a voluntary program which permits employees to convert accrued flex/sick leave into cash payments for memberships in health clubs or other similar programs as a part of the employee’s fitness program. Approved means a club that provides facilities for aerobic activities such as swimming, running, aerobic exercise and one that is not primarily social as determined by the city manager. Reimbursement level: 100% of the cost, not to exceed $150 1,800 per month calendar year per employee, including family membership. Minimum leave balances are required to participate in the program. Program criteria are established by the city manager. 19 Paid on call firefighters – section deleted. Removal of reference to paid on call and/or part time firefighter section. Restructure of department was completed in 2020 by recommendation of fire chief ; section no longer needed. Other references to paid on call or part time firefighter have been removed throughout the document. City council meeting of May 3, 2021 (Item No. 4b ) Page 13 Title: Employee personnel manual updates 20 Fire Department Shift Supervisors: Fire Captain General Rule No change at this time. The city is in discussion on the position of fire captain with the Bureau of Mediation Services (BMS). If changes are made and the position moves into a union, the council has directed the city manager to remove the full section. Section 20 will be deleted based on determination of BMS and, when and if, a formal contract is approved by council. Meeting: City council Meeting date: May 3, 2021 Board and commission item : 5a Executive summary Title: Bassett Creek Watershed Management Commission appointments Recommended action: Motion to adopt Resolution appointing Angela Lawrence as alternate commissioner to the Basset Creek Watershed Management Commission (BCWMC) to serve a term expiring on January 31, 2024. Policy consideration: Does Council wish to appoint the commissioner as recommended? Summary: The City of St. Louis Park is partially located in the Bassett Creek Watershed. The BCWMC was established by a Joint Powers Agreement authorized under Minnesota State Statues to oversee and coordinate the management of surface water between the nine member cities, which include Crystal, Golden Valley, Medicine Lake, Minneapolis, Minnetonka, New Hope, Plymouth, Robbinsdale and St. Louis Park. Their mission is to control flooding and to maintain and enhance the quality of the surface and ground water resources in the watershed. Each member city is entitled to appoint one Commissioner, one Alternate Commissioner, and one member to the Technical Advisory Committee (TAC) of the BCWMC. The Basset Creek Watershed Management Commission requires committee appointments to be approved by Resolution. J im de Lambert currently serves as the Commissioner. Erick Francis is the city ’s TAC representative. Both were previously appointed to the Bassett Creek Watershed Management Commission and have terms which will also expire on January 31, 2024. There is a vacancy in the Alternate Commissioner role. Financial or budget considerations: Each member city is required to contribute each year to the BCWMC general fund. The city’s assessment of costs associated with the BCWMC is $21,618 for 2021. Strategic priority consideration: St. Louis Park is committed to continue to lead in environmental stewardship. Supporting documents: Resolution Prepared by: Debbie Fischer, administrative services office assistant Reviewed by: Phil Elkin, Sr. engineering project manager Approve d by: Tom Harmening, city manager City council meeting of May 3, 2021 (Item No. 5a) Page 2 Title: Bassett Creek Watershed Management Commission appointments Resolution No. 21 -____ Resolution appointing Angela Lawrence as alternate commissioner to the Basset Creek Watershed Management Commission (BCWMC) to serve a term expiring on January 31, 2024 Whereas, the City of St. Louis Park is partially located in the Bassett Creek Watershed Management Commission area and is required under state law to manage its storm water runoff; and Whereas, the Bassett Creek Watershed Management Commission has been organized under Minnesota State Statutes to manage the storm waters of cities whose boundaries fall within the water management area; and Whereas, the City of St. Louis Park has adopted a Joint Powers Agreement joining the Bassett Creek Watershed Management Commission; and Now therefore be it resolved by the City council of the city of St. Louis Park: 1.Appoint Angela Lawrence as the Alternate Commissioner of the Bassett Creek Watershed Management Commission to fill the remainder of the three -year term expiring January 31, 2024. Be it further resolved that the city clerk shall, within 30 days of its adoption, file a certified copy of this resolution with the secretary of the Bassett Creek Watershed Management Commission. Reviewed for administration: Adopted by the City Council May 3, 2021 Thomas K. Harmening, city manager Jake Spano, mayor Attest: Melissa Kennedy, city clerk Meeting: City council Meeting date: May 3, 2021 Public hearing: 6a Executive summary Title: T&N Restaurant Holdings LLC dba Revival – on-sale intoxicating liquor license Recommended action: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve application from T&N Holdings LLC dba Revival for an on-sale intoxicating liquor license for the premises located at 8028 Minnetonka Blvd. Policy consideration: Does the applicant meet the requirements for the issuance of an on-sale intoxicating and on-sale Sunday liquor license? Summary: The city received an application from T&N Restaurant Holdings LLC dba Revival for an on-sale intoxicating and on-sale Sunday liquor license for the property located at 8028 Minnetonka Blvd. Revival is part of the newly re -developed Texa-Tonka shopping center and sits along the common outdoor area. This location provides Revival an option for outdoor seating of up to 70 guests, which will accompany the 4,300 square feet of inside space which also allows seating for 70 guests. Revival strives to provide genuine hospitality and an experience that provokes nostalgic emotions with a focus on southern style recipes. Nick Rancone, Thomas Boemer, and Richard Gammill are the principals listed on the application and have a proven record of successful restaurants throughout the Twin Cities. The St. Louis Park Revival will join Revival Minneapolis and Revival St. Paul which also hold liquor licenses . The restaurant is aiming for a spring 2021 opening and any guidelines that continue to be in place due to covid-19 will be adhered to for the safety of staff and patrons. The police department is conducting a full background investigation and licensure will be determinate based on their findings. The application and police report will be held on file in the city clerk’s office. The required notice of the public hearing was published on April 22, 2021. If the license is approved, nothing will be issued until all requirements have been met with the city Building and Energy departme nt, Hennepin County, and the State Alcohol and Gambling Enforcement Division. Financial or budget considerations: Fees include $500 for the background investigation and $8,950 for an on -sale intoxicating and on -sale Sunday liquor license. Pursuant to city code provisions, the license fee will be pro -rated for the remainder of the license term. Strategic priority consideration: Not applicable. Supporting documents: None Prepared by: Chase Peterson-Etem, office assistant Reviewed by: Melissa Kennedy, city clerk Approve d by: Tom Harmening, city manager Meeting: City council Meeting date: May 3, 2021 Public hearing: 6b Executive summary Title: First reading of an ordinance amending St. Louis Park Home Rule Charter Recommended action: Mayor to open public hearing, take public testimony, and close public hearing. Motion to approve the first reading of an ordinance amending the St. Louis Park Home Rule Charter to implement gender-neutral language in Sections 2.05, 12.02 (2), 12.18, 12.19, and 12.20 and to correct minor legal inconsistencies in Sections 3.01 and 11.03. A unanimous vote of all 7 councilmembers is required for approval. Policy consideration: Does t he city council want to amend the St. Louis Park Home Rule Charter by ord inance to implement the use of gender-neutral language and correct legal inconsistencies ? Summary: At their meeting on April 6, 2021 the Charter Commission approve d a recommendation to amend specific sections of the St. Louis Park Home Rule Charter by ordinance. This recommendation was made in response to a previous request from the city council to review the charter to update outdated language and to identify any direct conflicts with state law. The Charter Commission has recommended that sections of the charter be updated to implement the use of gender-n eutral language. Following a revi ew b y t he city attorney, the commission also recommended the correction of two minor legal inconsistencies that w ere id entifi ed as conflicting with s tate law. Minnesota Statutes 410.12 provides the ways in which a city charter can be amended. In the past, amendments to the charter have been done by ordinance. This requires unanimous approval of the city council. The notice of public hearing, including the text of the proposed amendment, was published on April 15, 2021 in the Sun Sailor. Financial or budget considerations: Not applicabl e. Strategic priority consideration: St. Louis Park is committ ed to b eing a lead er in racial equity and inclusion in order to create a more just and inclusive community for all. Supporting documents: Discussion Draft ordinance M.S. 410.12 Prepared by: Melissa Kennedy, city clerk Reviewed by: Maria Solano, interim administrative services officer Approve d by: Tom Harmening, city manager City council meeting of May 3, 2021 (Item No. 6b ) Page 2 Title: First reading of an ordinance amending St. Louis Park Home Rule Charter Discussion What is the process to amend the St. Louis Park Home Rule Charter? In the past, amendments to the charter have been enacted by ordinance in accordance with the procedure outlined in M.S. § 410.12, Subd. 7. Amendment by Ordinance. “Upon recommendation of the charter commission the city council may enact a charter amendment by ordinance. Within one month of receiving a recommendation to amend the charter by ordinance, the city must publish notice of a public hearing on the proposal and the notice must contain the text of the proposed amendment. The city council must hold the public hearing on the proposed charter amendment at least two weeks but not more than one month after the notice is published. Within one month of the public hearing, the city council must vote on the proposed charter amendment ordinance. The ordinance is enacted if it receives an affirmative vote of all members of the city council and is approved by the mayor and published as in the case of other ordinances. An ordinance amending a city charter shall not become effective until 90 days after passage and publication or at such later date as is fixed in the ordinance. Within 60 days after passage and publication of such an ordinance, a petition requesting a referendum on the ordinance may be filed with the city clerk. The petition must be signed by registered voters equal in number to at least five percent of the registered voters in the city or 2,000, whichever is less. If the requisite petition is filed within the prescribed period, the ordinance shall not become effective until it is approved by the voters as in the case of charter amendments submitted by the charter commission, the council, or by petition of the voters, except that the council may submit the ordinance at any general or special election held at least 60 days after submission of the petition, or it may reconsider its action in adopting the ordinance. As far as practicable the requirements of subdivisions 1 to 3 apply to petitions submitted under this section, to an ordinance amending a charter, and to the filing of such ordinance when approved by the voters.” Can the city council make changes to the proposed charter amendment? Because statute requires that the notice of the public hearing include the proposed text of the amendment, the council must vote on the amendment as presented. If approved, what is the timeline for the proposed amendment to take effect? •4/15 Notice of hearing published •5/3 Public Hearing/first reading of ordinance •5/17 Second reading of ordinance •5/27 Ordinance published •7/26 60-day deadline (for petition) •8/25 Ordinance Effective Date (90 days after Passage and Publication) Charter Commission Recommendation On April 6, 2021 the Charter Commission made the following recommendation: •Amend the St. Louis Park Home Rule Charter by ordinance to implement gender neutral language and correct minor legal inconsistencies in Sections 3.01 and 11.03. City council meeting of May 3, 2021 (Item No. 6b ) Page 3 Title: First reading of an ordinance amending St. Louis Park Home Rule Charter Ordinance No. ____-21 An ordinance amending the St. Louis Park Home Rule Charter sections 2.05, 3.01, 11.03, 12.02 (2), 12.18 (a), 12.18(b), 12.19, and 12.20 by implementing gender neutral language and correcting minor legal inconsistencies Preamble Whereas, pursuant to Minn. Stat. § 410.12, Subd. 7 the St. Louis Park Charter Commission has recommended to the city council that the charter be amended as provided herein; and Whereas, Minn. Stat. § 410.12, Subd. 7 provides that upon recommendation of the charter commission the city council may enact a charter amendment by ordinance. The City Council of the City of St. Louis Park, Minnesota does ordain: Section 1. The St. Louis Park Home Rule Charter is hereby amended by deleting stricken language and adding underscored language to the following sections : Section 2.05. Vacancies in the council. A vacancy in the council shall be deemed to exist if any person elected thereto fails to qualify on or before the date of the second (2nd) regular meeting of the new council. A vacancy shall also be deemed to exist due to the death, resignation, removal from office, removal from the city, removal of a ward councilmember from his/her their ward, continuous absence from the city for more than three (3) months, or conviction of a felony of any such person whether before or after his/her their qualification, or the failure of any councilmember without good cause to attend any council meeting for a period of three (3) consecutive months. In each such case the council shall, promptly by resolution, declare a vacancy of the remainder of the term and appoint an eligible person to fill the vacancy unless the vacancy occurs within ninety (90) days of the next regularly scheduled city or state election. In the latter case, the council shall appoint an eligible person who shall serve until the following year's regularly scheduled election. The term of the appointed person shall extend to the first (1st) regularly scheduled council meeting of a new year following a regularly scheduled city or state election. The council shall call a special election concurrently with the next regularly scheduled city or state election for the purpose of electing an eligible person to fill the remainder, if any, of the unexpired term created by a vacancy. Section 3.01. Council meetings. On the first (1st) regularly scheduled meeting of a new year following a municipal election as specified in Sections 4.02 and 4.03 of this charter, the council shall meet at the city hall at the usual time for the holding of council meetings. At this time, the newly elected members of the council shall assume their duties. Thereafter, the council shall meet at such times as may be prescribed by resolution, except that it shall meet at a fixed time not less than once a month. The mayor or any three (3) members of the council may call special meetings of the council upon at least twelve (12) hours' notice to each member of the council. Such notice shall be delivered personally to each member or be left in a conspicuous place at the residence if no City council meeting of May 3, 2021 (Item No. 6b ) Page 4 Title: First reading of an ordinance amending St. Louis Park Home Rule Charter such person be found there. The presence of any member of the council at a special meeting shall constitute a waiver of any formal notice unless the councilmember appears for the special purpose of objecting to the holding of such meeting. The council may provide by ordinance a means by which a minority of the councilmembers may compel the attendance of absent members. Except as otherwise provided by law, all meetings of the council shall be public, and any person shall have access to the minutes and records thereof at all reasonable times. The mayor and councilmembers shall each have one vote. Section 11.03. Damage suits. The State of Minnesota has regulated actions for the recovery of damages for injuries to persons and property by statute. Therefore, the Minnesota Tort Claims Act, applicable to Minnesota municipalities as it may be amended from time to time, M.S.A. § 3.736 M.S.A. Ch. 466, is hereby adopted by reference. The city expressly preserves all rights and defenses accorded to it by law, including the right to bring claims for contribution or indemnity. Section 12.02. Definitions. (2) Candidate means any individual who seeks nomination or election as a public official of the City of St. Louis Park. An individual shall be deemed to seek nomination or election if he/she they have taken the action necessary under the ordinances of the City of St. Louis Park to qualify for nomination or election to an office, or has have received contributions or made expenditures in excess of one hundred dollars ($100.00), or has have given consent, implicit or explicit, fo r any other person to receive contributions or make expenditures in excess of one hundred dollars ($100.00) with a view to bringing about his/her their nomination for election or election to an office. Section 12.18. Personal financial conflicts of public officials. (a) Contracts void. Except for any contract permitted by M.S.A. § 471.88, any public official who is authorized to take part in any manner in making a sale, lease or contract in his/her their official capacity shall have no personal financial interest in that sale, lease or contract or personally benefit financially therefrom unless the effect on the public official's personal financial interest is no greater than on any other person and/or property similarly situated. Any sale, lease, or contract entered into by the city with regard to which a public official has acted in violation of this section is void. Any money which is paid by the council in violation of this paragraph may be recovered from any and all persons interested therein. Any vote pursuant to M.S.A. § 471.88 mus t be unanimous by council. (b) Noncontractual transactions voidable. Any public official who in the discharge of his/her their duties would be authorized to take an action, vote, or make a decision concerning a noncontractual transaction of the city which would affect the public official's interests, unless the effect on his/her their interests is no greater than on other persons and/or property similarly situated, shall disqualify himself/herself themselves from such action, vote or decision. Any transaction entered into by the city with regard to which a public official has acted in violation of this paragraph is voidable at the option of the council. Any money, which was paid by the council in violation of this paragraph, may be recovered from any and all persons interested therein. City council meeting of May 3, 2021 (Item No. 6b ) Page 5 Title: First reading of an ordinance amending St. Louis Park Home Rule Charter Section 12.19. Financial conflicts of associates of public officials; contracts and transactions voidable. Any public official who in the discharge of his/her their duties would be authorized to take an action, vote or make a decision concerning a contractual or non-contractual transaction which would affect the interests of his/her their associates, unless the effect on the interests of his/her their associates is no greater than on other persons and/or property similarly situated, shall disqualify himself/herself themselves from such action, vote or decision. Any contract or transaction entered into by the city with regard to which a public official has acted in violation of this section is voidable at the option of the council. Any money, which was paid by the council in violation of this section, may be recovered from any and all persons interested therein. Section 12.20. Gifts and favors. No public official shall accept any valuable gift, whether in the form of money, service, loan, thing or promise, from any person, firm or corporation which to his/her their knowledge is concerned, directly or indirectly, in any manner whatsoever in business dealings with the city; nor shall any public official (1) accept any gift, favor or thing of value that may tend to influence his/her them in the discharge of his/her their duties; or (2) grant in the discharge of his/her their duties any improper favor, service, or thing of value or accept an offer which would not have been given if he/she they were not an official; or (3) accept or receive anything of value through sale or gift of goods or services which would result directly or indirectly from his/her their position as a public official of the City of St. Louis Park. Section 2. This ordinance shall take effect ninety days after its passage and publication according to law . Date of publication of notice of public hearing April 15, 2021 Public hearing and f irst reading May 3, 2021 Second reading May 17, 2021 Date of publication of adopted ordinance May 27, 2021 Date ordinance takes effect August 25, 2021 Reviewed for Administration Adopted by the city council May 17, 2021 Thomas K. Harmening, city manager Jake Spano, mayor Attest: Approved as to Form and Execution: Melissa Kennedy, city clerk Soren Mattick, city attorney Meeting: City council Meeting date: May 3, 2021 Action agenda item: 8a Executive summary Title: First reading of ordinance pertaining to fences and yard definitions for accessory structures Recommended action: Motion to approve the first reading of Ordinance amending Section 36- 162(b) pertaining to fences and yard definitions for accessory structures and set second reading for May 17, 2021. Policy consideration: Does the council wish to amend Section 36-162 to change how the city determines the front, rear and side yards for corner lots when applied to fences so that the front yard will consistently align with the front face of the house. Summary: The board of zoning appeals and planning commission asked staff to prepare an amendment to the zoning ordinance to both clarify and amend which part of the property is considered the front, back and side yards when applying the fence regulations to corner lots. Specifically, it is the intent of the amendment to clarify the yards on a corner lot when the principal building (i.e. the house) faces the side lot line abutting a street, not the front lot line as defined by the zoning ordinance. It is also the intent of the amendment to clarify the yard definitions currently applied to accessory buildings, accessory dwelling units, and off-street parking vehicles in residential districts , and apply the same yard definitions to fences. Background: The application was initiated after the board of zoning appeals (BOZA) reviewed a variance application in 2020 to allow a six -foot tall fence in the front yard of a corner lot. The house, however, faced the side lot line abutting a street. So, the six -foot tall fence was proposed to enclose the area on the side of the house, which is technically the front yard as defined by zoning. A six -foot tall fence is not allowed in the front yard as defined by zoning; therefore, the variance was required. The application was withdrawn with the understanding that the board of zoning appeals was recommending the city consider amending the ordinance in a way that would allow the applicants’ proposed fence consistently on corner lots that have similar circumstances. The planning commission considered the proposed amendment in study session on March 17, 2021 and conducted a public hearing on April 7, 2021. No comments were received at the hearing, and the planning commission recommends approval of the ordinance. Financial or budget considerations: None . Strategic priority consideration: Not applicable. Supporting documents: Discussion; Ordinance; Excerpt of planning commission minutes Prepared by: Gary Morrison, assistant zoning administrator Reviewed by: Sean Walther, planning and zoning supervisor Karen Barton, community development director Approve d by: Tom Harmening, city manager City council meeting of May 3, 2021 (Item No. 8a) Page 2 Title: First reading of ordinance pertaining to fences and yard definitions for accessory structures Discussion The outcome of the proposed change is relatively simple : allow taller fences to the side of houses. And the policy question is straightforward. However, the mechanics of the change in the zoning code is somewhat complicated. The explanation of the how that is done in the zoning code is detailed below. The zoning ordinance has two sets of definitions for front, side and rear/back yards. The primary definition applies to the entire zoning ordinance, with the exception of accessory buildings, accessory dwelling units and vehicle parking. Accessory buildings, accessory dwelling units and vehicle parking are regulated by a secondary definition for front, side , and rear yards. Primary yard definitions: The primary definition of yards is determined by the lot lines. The front yard is located along the front lot line, the rear yard is located along the rear lot line, and the side yards are located along the side lot lines. The complication comes from corner lots. Zoning considers the front lot line to be the shorter of the two property lines located along the two streets. Therefore, the front yard is the portion of the property located along the shorter street frontage. Secondary yard definitions: The secondary yard definitions are dependent upon the principal structure (i.e. house), not the lot lines. The front yard is located in front of the front face of the house, the back yard is located opposite the front yard (behind the house), and the side yards are located between the front and back yards (to the sides of the house). City council meeting of May 3, 2021 (Item No. 8a) Page 3 Title: First reading of ordinance pertaining to fences and yard definitions for accessory structures Application of yard definitions: The yard definitions are similar but have a couple important distinctions that impact how the fence regulations are applied. As illustrated above, the primary yard definitions establish the buildable area for the principal structure. Whereas, the secondary yard definitions divide the portions of the property not occupied by the principal structure into the various yards. The yards reach from the lot lines to the wall of the principal structure. These yards are used to identify where accessory structures, accessory dwelling units and vehicles can be located. Another distinction between the two sets of definitions is how they determine which yard is the front, side , and rear yards. For interior lots, there is no distinction. For both sets of definitions, the front yard is located along the front lot line. The complication comes with the corner lots. As noted above, for the primary definition, the front lot line is the shorter of the two lot lines adjacent to the streets. If the house faces the front lot line , then the secondary yard definitions coincide with the primary yard definitions, and all work well. If the house faces the side lot line adjacent to the street, then the secondary yard definitions shift with the house, so the front yard (secondary definition) is located in front of the house. This ensures that the accessory buildings, accessory dwelling units and vehicle parking will always relate to the direction the house faces. This prevents an accessory building from being constructed in front of the house or an oversized RV from being parked in front of the house. The fence regulations, however, are bound by the primary yard definitions. The fence regulations do not shift with the house if it is oriented to the side yard abutting the street. As a result, the fence regulations require the four-foot height maximum on the side of the house that faces the front lot line, and requires the six-foot height maximum in front of the house because it is facing the side lot line adjacent to a street. City council meeting of May 3, 2021 (Item No. 8a) Page 4 Title: First reading of ordinance pertaining to fences and yard definitions for accessory structures The illustrations to the left show how the yard definitions apply to a house located on a corner lot where the front of the house faces the side lot line adjacent to the street. Issues resulting from yard definitions: Current regulations require the six -foot height maximum in the side yard abutting the street and rear yard. It requires the four-foot height maximum in the front yard. This is problematic in that the homeowner cannot install a privacy fence in the portion of their yard located to the side of the house because it is considered to be the front yard. Additionally, it allows a six -foot tall fence in front of the house because it is considered to be the side yard abutting the street. Proposed solution: The ordinance proposes to apply the secondary yard definitions to fences so that the four foot height maximum will always be applied to that portion of the property located between the front face of the house and the lot line adjacent to the street and it allows the homeowner to install a six -foot privacy fence in the portion of the yard located to the side of the house. The ordinance also allows the fence height regulations to coordinate with the placement of accessory buildings, accessory dwelling units and vehicle parking. Clarifying secondary yard definitions. The proposed ordinance also clarifies the secondary yard definitions as applied to accessory buildings, accessory dwelling units, and vehicles. The meaning of the definitions is not changed, but the definitions are more clearly defined. An image illustrating the secondary yard definitions is proposed to be inserted into the code to help clarify the intent of the definitions. Background: A variance application was presented to the BOZA on October 7, 2020. The variance request was from the owner of a corner lot whose house faced the side yard abutting a street, rather than the front lot line. The applicant sought a variance to allow a fence that was six feet tall on the side of the house. The BOZA tabled the application to the October 21, 2020 meeting and re quested that staff work with the applicant to find a solution that works for both the applicant and the city. In their discussion board members seemed open to the proposal but did not provide findings to support a variance. Staff met with the applicant and both decided to pursue a text amendment that would apply the fence height maximums in a manner consistent with how the house is oriented on corner lots . The intent of the amendment is to apply the four-foot maximum to the area in front of the Primary yard definitions Secondary yard definitions City council meeting of May 3, 2021 (Item No. 8a) Page 5 Title: First reading of ordinance pertaining to fences and yard definitions for accessory structures house and apply the six -foot height maximum to the side and rear of the house. This would allow all properties in similar situations throughout the city to be treated equally under the code as opposed to having to go through the expense and time of applying for a variance. As a result, the applicant withdrew the application. The planning commission reviewed the proposed code amendment in a study session on March 17, 2021. The commission held a public hearing on April 7, 2021. No comments were received, and the commission recommended approval to city council. Next Steps: If the first reading of the ordinance is approved, then a second reading will be scheduled for May 17, 2021. City council meeting of May 3, 2021 (Item No. 8a) Page 6 Title: First reading of ordinance pertaining to fences and yard definitions for accessory structures Ordinance No. ____-21 Ordinance regarding fences The City of St. Louis Park does ordain: Whereas, the planning commission conducted a public hearing on April 7, 2021 on the ordinance, and Whereas, the City Council has considered the advice and recommendation of the planning commission (case no. 21-08-ZA), and Now, therefore be it resolved that the following amendments shall be made to the City Code: Section 1. Chapter 36, Section 36-74(a) of th e St. Louis Park City Code is hereby amended to add the following underlined text: (a) General provisions. (1) Permit required. A permit shall be required prior to the installation of any fence. (2) Submission requirements. The following information shall be submitted prior to a fence permit being issued: a. Application form and fee. b. Site plan indicating location of fence. c. Fence design indicating height and style of fence. (3) Yards definition. The definition of yards found in section 36-162(b) shall be used for this section. Section 2. Chapter 36, Section 36-162(b) of the St. Louis Park City Code is hereby amended to add the underlined text and remove the strike out text as noted: (b) Definitions. For the purpose of subsections (d) and (e) of this section, and of section 74 (fences) of this chapter, the listed terms are defined and illustrated as follows: Back yard means the area of a lot extending the full width of the lot behind a line created by extending the rear face of the principal building to the property lines located to the sides of the principal building. between a line created by extending the rear face of the principal building and the rear lot line. front face means the elevation of a principal building that is oriented toward the front lot line. On a corner lot, the front face may be oriented toward the front lot line or a side lot line adjacent to a street. Typically, the front face of the principal building contains an entry to the building and that entrance is more architecturally prominent when viewed from public streets. Said entrance does not include an overhead garage door. When it is ambiguous, the zoning administrator determines which is the front face of the building. City council meeting of May 3, 2021 (Item No. 8a) Page 7 Title: First reading of ordinance pertaining to fences and yard definitions for accessory structures Front yard means the area of a lot which extends the full width of the lot between the front face of the principal building and the lot line adjacent to the street right-of-way in front of the principal building. between a line created by extending the front face of the principal building and the street in front of the house. Rear face means the elevation of a principal building that is opposite the front face of the same principal building. Side yard means the area of a lot between the front and back yards. building walls and the side lot line. Section 3. This ordinance shall take effect June 11, 2021. Reviewed for administration: Adopted by the City Council May 17, 2021 Thomas K. Harmening, city manager Jake Spano, mayor Attest: Approved as to form and execution: Melissa Kennedy, city clerk Soren Mattick, city attorney First Reading May 3, 2021 Second Reading May 17, 2021 Date of Publication May 27, 2021 Date Ordinance takes effect June 11, 2021 City council meeting of May 3, 2021 (Item No. 8a) Page 8 Title: First reading of ordinance pertaining to fences and yard definitions for accessory structures Excerpt of planning commission minutes April 7, 2021 Members present: Jim Beneke, Imran Dagane, Matt Eckholm, Courtney Erwin, Jessica Kraft, Tom Weber Members absent: None Staff present: Gary Morrison, Sean Walther G uests: None 3.Hearings 3a. Zoning ordinance amendment pertaining to fences Applicant: City of St. Louis Park Case No: 21-08-ZA Chair Eckholm opened the public hearing. There were no callers. Chair Eckholm closed the public hearing. Commissioner Weber thanked city staff for the work done on this ordinance adding he is very appreciative of their good work. Chair Eckholm agreed and stated this ordinance now uses the same rules going forward and this solution applies also to other projects being done in the city and creates a cohesive set of rules. Commissioner Beneke also thanked staff for this work. Commissioner Beneke made a motion, seconded by Commissioner Weber to approve the zoning ordinance amendment pertaining to fences. The motion passed.