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Home My WebLink About2003/09/10 - ADMIN - Agenda Packets - Charter Commission - RegularSt. Louis Park Charter Commission Chair: Paul Carver 612-672-3263 Meeting Notice and Agenda Wednesday, September 10, 2003 7:00 p.m. 3rd Floor of City Hall NOTE: Charter Commission members prefer meeting in the Westwood Room which is booked for a Housing Authority meeting prior to the Charter Meeting on Sept. 10th. They expect to be done with their meeting by 7:00 p.m., and in that case Charter Commission will convene in the Westwood Room. If, however, the Housing Authority meeting continues beyond 7:00 p.m., the Charter Commission will convene in the Council Chambers. AGENDA I. Introductions & Attendance • Requests for excused absences II. Minutes of July 9, 2003 Meeting III. 2004 Charter Celebration • Task Force Update – Meeting with City Council • Mailing List – Data Privacy Issues IV. Charter Document Review – Chapters 1, 2, 3 IV. Future Meetings (none currently scheduled) V. Other Business Please notify Chair, Paul Carver, 612-672-3263, if you are unable to attend. Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Department of Administration at 952/924-2525 (TDD 952/924- 2518) at least 96 hours in advance of the meeting. UNOFFICIAL MINUTES CHARTER COMMISSION MEETING ST. LOUIS PARK, MINNESOTA July 9, 2003 Westwood Room, City Hall I. Call to Order Chair Carver called the meeting to order at 7:02 p.m. Introductions and Attendance It was moved by Commissioner Loftus, seconded by Commissioner Carper, to excuse the absences of the following members: David Ornstein, James Schaefer, Michael Sixel, and Carol Walsh. The motion passed 10-0. A. Members Present: Paul Carver, Marilyn Hoeft, Nathan Busch, Irving Carper, Cheryl Ernst, Steve Fillbrandt, Linda Jennings, David Johnson, Janice Loftus, and Michelle Olmstead Brian Fiderlein arrived at 7:29 p.m. B. Members Excused: David Ornstein, James Schaefer, Michael Sixel, and Carol Walsh C. Members Unexcused: None D. Staff Present: City Clerk Cindy Reichert; St. Louis Park League of Women Voters Celia Andersen; and Recording Secretary Linda Samson. E. Vacancies: None. II. Approval of Minutes of May 14, 2003 Commissioner Loftus asked that from Item III, paragraph 3, line 2, to speak at be deleted and replaced with to attend. Commissioner Loftus requested that from Item III, paragraph 3, line 3, Commissioner Loftus be changed to Celia Andersen. It was moved by Commissioner Hoeft, seconded by Commissioner Loftus, to approve the minutes of May 14, 2003 as amended. The motion passed 10-0. III. 2004 Charter Celebration/Civic Education Opportunities: Task Force Update Chair Carver said he likes the 2004 Charter 50th Anniversary Celebration Time Line that was distributed. Commissioner Loftus said she met with the other four charter celebration task force members on June 19th to discuss the draft of the timeline. Commissioner Loftus requested that another bullet point be added to the Marketing section under 2004 St. Louis Park Charter Celebration, that is, Distribute information through students at the schools. Commissioner Loftus said a “go ahead” from the City Council is needed. Chair Carver is comfortable presenting the current timeline to the Council. Commissioner Loftus commented that the citizen academy and university are the same and may be combined. She added that perhaps the Mayor or City Manager could give a presentation. Ms. Andersen said she would like a large mailing to be done to get the word out about the St. Louis Park Charter Celebration. Commissioner Loftus would like to have an informal reception and/or dinner. Commissioner Johnson said a question to be asked is: Is educating the community on an on- going basis the role of the Charter Commission? He expressed concern that the Charter Commission may become overwhelmed and sidetracked from it original work. Commissioner Loftus said the Charter Commission is instigating the celebration and is acting as a launching pad. Commissioner Carper said the Charter Commission is a resource for those who will actively educate the community. Commissioner Hoeft said Community Education may be one way to ensure continuing education. Ms. Reichert favors going through Community Education. Commissioner Fiderlein arrived at 7:29 p.m. Commissioner Loftus distributed Citizen Academy 2003 from the City of Minnetonka. Chair Carver would like to move ahead with the presentation of the timeline to the Council. Chair Carver would like for the Commission to receive input and direction from the Council. Commissioner Hoeft asked about a reception. Commissioner Loftus responded that a reception be held in conjunction with Parktacular, and that the reception be open to the public and feature a speaker such as the Mayor or City Manager. Commissioner Carper suggested drafting a goal statement for the Charter’s celebration, such as: The goal of the Charter Commission is to inform the community of the 50th celebration of St. Louis Park as a city, and what it means to be a city. Commissioner Carper’s idea was well received. Chair Carver suggested to stay focused with three bullet points. Commissioner Carper said the goal statement should be drafted prior to going to Council. Commissioner Carper would like to let the City know that the Charter Commission would like to celebrate St. Louis Park as a city, and what the Charter means to the city; also, the Commission would like to request Council’s support and resources. Ms. Reichert said Mr. Meyer will be informed of the goal statement prior to the Commission’s appearance before the Council. Chair Carver and the task force members will talk to Mr. Meyer. Commissioner Jennings said she will be in contact with school curriculum people; she has received suggestions from school personnel. Ms. Reichert said the Council may be available to meet with the Commission during an August 11th Study Session; however, Commissioner Loftus will not be available. Ms. Reichert said August 25th is open at this time or, perhaps, the Commission would like to tentatively meet with Council on August 18th. Chair Carver opted for the August 25th Study Session, and a Charter meeting to take place on the second Wednesday of September. Ms. Andersen requested that St. Louis Park Voter be added to the list in the Marketing section. Commissioner Fiderlein asked if the Commission should compare items against goals. Chair Carver responded that the Commissioner will keep the list broad but the Commission will not do everything. IV. Charter Document Review Process For the Charter document review process, Chair Carver said he would like to break it down into about four equal sections. For the September meeting, Commissioners should read Chapters 1, 2, and 3; and there will be an opportunity for questions. It is requested that the September agenda list Self Study Chapters 1, 2, and 3. Ms. Reichert said she would like to take the Charter to City Staff to identify problems with language or content and bring those comments to the discussion. V. Future Meetings The next meeting is scheduled for Wednesday, September 10th, 2003. VI. Other Business Commissioner Hoeft requested that Ms. Reichert send e-mail reminders for meetings. Commissioner Carper requested that Ms. Reichert place an announcement in the Sun Sailor regarding the appointment of the Charter Commission’s newest members, and an announcement regarding the 50th celebration. Ms. Reichert distributed the website address to access 2003 Law Summaries, Final Action, Minnesota Session Laws 2003. VII. Adjournment As there was no other business, at 8:13 p.m., it was moved by Commissioner Ernst, seconded by Commissioner Carper, to adjourn. The motion passed 11-0. Minutes Prepared by: Linda Samson Recording Secretary Respectfully submitted by: Cynthia Reichert City Staff Liaison and City Clerk CHARTER COMMISSION MATERIALS AS PRESENTED TO CITY COUNCIL Study Session Meeting of September 8, 2003 1. Charter Commission Presentation – 50th Anniversary Celebration Admin PURPOSE OF DISCUSSION: Members of the Charter Commission wish to meet with the City Council to discuss their proposed plans for a celebration of the 50th Anniversary of the City Charter. Attached are documents outlining their proposal including information on civic and educational programming, marketing and fundraising information, a resource list and a proposed timeline. 2004 St. Louis Park Charter Celebration “50 Golden Years as a Charter City” EDUCATION AND CIVIC OPPORTUNITIES The St. Louis Park Charter Commission Celebration in 2004-5 provides opportunities for education and public participation for all ages on many levels. • St Louis Park schools (public and private) o Guest speakers in classrooms o Tours of City Hall Police and Fire Depts (elementary schools) o “Knowing your City” class (junior high, Oct/Nov) o Citizenship classes (senior high, spring) o Curriculum packages for social studies teachers (junior and senior high) • Public event and recognition of previous and current St Louis Park officials (commissioners, mayors, council members, city managers), themed for the Charter celebration, emcee, displays (Partner with City) • Citizenship Academy (partner with City and Community Education) • Prepare a St Louis Park citizen involvement guide (Lynn Schwartz, City contact) • Prepare a display of historic photos and articles from the St Louis Park Mail, St Louis Park Herald, Hennepin County Review for display at City Hall, library, Knollwood, etc. (Minnesota Historical Society, St Louis Park Historical Society, student may want to assist) • St. Louis Park Library (book display, speakers, programs) • City EXPO (Partner with City) • Remodeling Fair (February) and Parktacular (June) (distribute information at City booth) • Presentation at League of Minnesota Cities Annual Conference MARKETING • St Louis Park website (could include puzzle or quiz for youth, historical facts) • Event dates and Charter information included in annual city/school calendar • Cable TV (Reg Dunlap, City contact) o Interviews o Video screenings, i.e., “Lilac Way”, Minnestoa Historical Society • Various St Louis Park constituency newsletters o Park Perspective o St Louis Park Business Line o Neighborhood Association newsletters o Community Education brochure o LWV “Voter” o The Newscaster (SLP Senior Program) o School newsletters and Senior High Echo • League of Minnesota Cities Newsletter • TwinWest Chamber of Commerce • St. Louis Park Business Council • Sun/Sailor newspaper (series of articles written by guest authors) • Display (possible traveling) at Library, City Hall, Knollwood Mall, Excelsior on Grand • Local churches FUNDRAISING • St Louis Park Foundation (Curt Peterson, Foundation contact, also see website www.slpcf.org) • Minnesota Humanities Commission grant possibilities • City of St Louis Park (Cindy Reichert, City contact) • TwinWest Chamber of Commerce (contact – Brian McClung, Director of Government Affairs, Interim Director of Communications) • St. Louis Park Business Council (Contact - Bud Storm) • St. Louis Park Rotary Foundation (Contact – Charlie Meyer, President) • Sunrise Rotary (Contact – Jeff Jacobs, President) • St. Louis Park Lions Club (Contact – Mike Rardin, President) • Family Foundations RESOURCES • Community Resource Pool (subject-matter experts as speakers to school groups) • League of Women Voters (leadership forum, event, publication, education in schools) • Seniors at Lenox Community Center (record/videotape their memories of the city; help plan or sponsor a complementary Charter celebration event; help fundraise) • “Something in the Water” by SLP Historical Society (historic information 1945 & earlier)) • Public appearances by famous former residents: Thomas Friedman, Al Franken, Coen Brothers, or letters acknowledging Charter celebration • City staff, Mayor, Councilmembers, Board and Commission members • Past public officials • Local food establishments (food donations for public event) Time Line Charter adopted Dec 7, 1954 Charter effective Jan 7, 1955 September 2003 Proposal and time line discussed at City Council meeting September 2003 Determine sub-task assignments Sept/Oct 2003 Identify reasons for fundraising, amount needed Prepare request for funds Sept/Oct 2003 Contact Parktacular committee to determine their interest in Charter Commission’s participation with celebration events and/or using a “50 Golden Years” theme Oct/Nov 2003 Contact business and community organizations regarding partnerships and raising of resources Fall 2003 Draft document for inclusion in publications and hand out at events (purpose/history/What is a Charter City? Include activities) Fall 2003 Determine additional activities: Citizenship Academy (model after City of Minnetonka) partner with City City Expo – partner with City Prepare SLP citizen involvement guide – work with Lynn Schwartz January 2004 First publication in Park Perspective (Feb/March 2004 issue) January 2004 Submit website information to Lynn Schwartz January 2004 Other publication deadlines neighborhood newsletters, Sailor, Business Line, Community Education brochure Feb. 22, 2004 Remodeling Fair – Distribute information at City booth February 2004 Determine who should be invited to reception and/or dinner. Finalize mailing lists: Past/present mayors, city managers and councilmembers; current board & commission members; legislative representatives; elected officials of neighboring cities; Hennepin County Commissioners; Hennepin County Chief Judge; city staff, Past/present members of League of Women Voters Spring 2004 Prepare displays (historic pictures & articles) for City Hall, library and other sites to be determined Spring 2004 Prepare cable-tv presentations – work with Reg Dunlap Spring 2004 SLP schools – 9th grade citizenship classes (annual participation) April 2004 Prepare and mail invitations for reception and/or dinner below June 18-20, 2004 Parktacular – Distribute information at City booth Reception for past and present government officials Dinner celebrating 50th anniversary of SLP League of Women Voters Parade – League of Women Voters Charter Comm? Fall 2004 SLP schools – 3rd grade – tours of City Hall (annual participation) Oct/Nov 2004 SLP schools – 7th grade – “Know your City” class (annual participation) Park Perspective publications and deadline for submission: Publication Approximate deadline Aug/Sept July Oct/Nov September Dec/Jan November Feb/March January April/May March June/July May Business Line publications and deadline for submission: Quarterly/no firm schedule Charter Commission 02/25/21 NAME/TITLE APPT DATE ADDRESS CONTACT INFO TERM EXPIRES Carver, Paul Chair 03/19/1997 1450 Texas Circle St. Louis Park MN 55426 (H) (W) (email) 952/513-0423 612/672-3263 pcarver@bowman- brooke.com 03/19/2005 Hoeft, Marilyn Secretary 03/01/2002 7020 W. 24th St St. Louis Park MN 55426 (H) (W) (email) 952/546-7142 952/544-1100 romahoeft@msn.com 03/01/2006 Walsh, Carol Vice Chair 06/19/1999 4320 Highway 7 #1 St. Louis Park MN 55416 (H) (W) (email) 952/920-3473 651/296-4236 carol.walsh@state.mn.u s 06/19/2003 Busch, Nathan 02/12/2001 1600 Pennsylvania Ave S St. Louis Park MN 55426 (H) (email) 952/542-3858 busc0079@tc.umn.edu 12/22/2005 Irving Lynne Carper 04/29/2003 4010 Highwood Rd St. Louis Park MN 55416 (H) (email) 952/928-9846 ilcjac4010@aol.com 10/04/2004 Ernst, Cheryl 11/19/1999 8914 Cedar Lake Rd St. Louis Park MN 55426 (H) (W) 952/544-6987 612/863-4242 11/18/2003 Fiderlein, Brian 03/06/2000 2820 Vernon Ave S St. Louis Park MN 55416 (H) (W) (email) 952/285-5106 763/553-0644 ext. 3391 Brian_Fiderlein@adp.com 03/12/2005 Steve Fillbrandt 04/29/2003 2715 Huntington Ave S St. Louis Park MN 55416 (H) (email) 952/926-0596 sfillbrandt@yahoo.com 01/22/2006 Jennings, Linda 03/01/2002 3925 Joppa Ave S St. Louis Park MN 55416 (H) (W) (email) 952/925-4283 jenningspaulinda@aol.com 03/01/2006 Johnson, David 02/22/2002 2824 Alabama Ave S St. Louis Park MN 55416 (H) (W) (email) 952/920-5780 952/896-1115 djohnsod9@trusjoist.com 02/22/2006 NAME/TITLE APPT DATE ADDRESS CONTACT INFO TERM EXPIRES Olmstead, Michelle 10/18/2002 3200 Inglewood Ave S #225 St. Louis Park MN 55416 (H) (W) (email) 952/929-7782 952/993-6745 olmstm@parknicollet.com 10/18/2006 Loftus, Janice 03/01/2002 3341 Zarthan Ave S St. Louis Park MN 55416 (H) (email) 952/925-1864 jdloftus@msn.com 03/01/2006 Ornstein, David 11/19/1999 8712 Westmoreland Lane St. Louis Park MN 55426 (H) (W) (e- mail) 952/546-6955 952/563-4892 dornstein@ci.bloomington. mn.us 11/21/2004 Schaefer, James 01/15/1998 4028 Xenwood Ave S St. Louis Park MN 55416 (H) (W) 952/924-0570 952/888-0090 01/19/2006 (email) jeschaefer@qwest.net Sixel, Michael 03/13/1997 4205 Utica Ave S St. Louis Park MN 55416 (H) (W) (email) 952/920-8892 763/212-2690 msixel@mn.rr.com 03/14/2005 Burke, Kevin Chief Judge C-1042 Govt Ctr 300 S 6th St Mpls MN 55487-0422 (W) (Fax) 612/348-8305 612/348-2131 Reichert, Cynthia Staff Liaison 5005 Minnetonka Blvd St. Louis Park MN 55416 (H) (W) (Fax) 763/544-2390 952/928-2840 952/924-2170 creichert@stlouispark.org Samson, Linda Recording Secretary 3200 Inglewood Ave S #429 St. Louis Park MN 55416 (H) (email) Receives Packet 952/285-8753 jodellpara@aol.com Andersen, Celia SLP League of Women Voters 4246 Vernon Ave S St. Louis Park MN 55416 (H) (email) Receives Packet 952/929-0502 cander4170@aol.com