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HomeMy WebLinkAbout2008/05/14 - ADMIN - Agenda Packets - Charter Commission - RegularSt. Lour, Park AGENDA -ityWh rter CHARTER COMMISSION MEETING €e ST. LOUIS PARK, MINNESOTA Fw Golden Years as a Charter City May 14, 2008 7:00 p.m. — Council Chambers, City Hall 1. Call to Order Z. Roll Call & Attendance a. Requests for Excused Absences b. Introduction of New Members C. 2008 Term Expirations 3. Approval of Minutes — March 14, 2007 4. Old Business a. Charter Bylaws — Housekeeping Item b. Roster of Members 5. New Business a. Election of Officers b. Proposed Annual Report for District Court — Year 2007 C. 2008 Legislative Update 6. Future Meetings a. Determine fixture projects/needs — September 10, 2008 7. Communications 8. Adjournment For more information or questions regarding this agenda, please contact Marcia Honold at (952) 924-2651 or Chair Steve Fillbrandt at 952-926-0596. Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call Administrative Services at (952) 924-2525 W H V) ITz H H 0 0 N d' H 00 O O O O ' m m - m r m m O O 'p O O N 00O O O O N N O O CL O O oo � O ,� N N 4 M M N .Q 45 w7jEn w j U a Q o ti a p ai ai a+ d L UNOFFICIAL MINUTES CHARTER COMMISSION MEETING ST. LOUIS PARK, MINNESOTA March 14, 2007 City Hall Westwood Room 1. Call to Order Chair Carper called the meeting to order at 7:05 p.m. 2. Roll Call and Attendance Members Present: Gary Carlson, Lynne Carper, Brian Fiderlein, Steve Fillbrandt, Tessia Gardner, Ken Gothberg, Jim Kelly, Janice Loftus, John Orenstein and Pat Skinner. Members Absent: Jim de Lambert, Cheryl Ernst, Marilyn Hoeft, Linda Jennings and William Wernz Others Present: Marcia Honold, Management Assistant/Charter Commission Liaison and Lisa Songle, Recording Secretary. 2a. Requests for Excused Absences Members Excused: Linda Jennings, Jim de Lambert, Marilyn Hoeft 3. Approval of Minutes — October 30, 2006 Commissioner Gardner requested that her name be added as having attended the October 30, 2006 meeting; that in Section 3., Approval of Minutes, the language be revised to state "to approve the amended minutes of May 22, 2006."; and that in Section 4(b), Sub -committee reports (IRV and Elections Procedures), that the language in the second paragraph be revised to state "...and did not believe that any modifications should be made to the Charter at this time. It was moved by Commissioner Carlson, seconded by Commissioner Fillbrandt, to approve the minutes of October 30, 2006 as amended. The motion passed unanimously. 4. Old Business — There was no old business to discuss. 5. New Business Ms. Honold requested a motion for an agenda change to the order of 5a. and 5b. Chair Carper made an agenda change to the order of 5 a. and 5 b. 5a. Proposed Annual Report for District Court — Year 2006 Ms. Honold reviewed the Annual Report for the Commission. Commissioner Orenstein requested a change in the second to the last paragraph to read they found that St. Louis Park's signature and fee requirements were higher... ". It was moved by Commissioner Skinner, seconded by Commissioner Loftus, to approve the Annual Report of the St. Louis Park, Minnesota, Charter Commission for District Court for Year 2006 as amended. The motion passed unanimously. 5b. Election of Officers Ms. Honold advised the Commission of the three available positions, Chair, Vice Chair and Secretary. She advised the Commission that Commissioner Jennings did not want to seek reappointment as Secretary. Chair Carper requested nominations for Chair. Commissioner Loftus nominated current Vice Chair Commissioner Fillbrandt who acknowledged, appreciated and accepted the nomination. An election was held and Commissioner Fillbrandt was unanimously voted in as Chair. Commissioner Fillbrandt will assume his duties as Chair at the next meeting. Chair Carper requested nominations for Vice Chair. There being no nominations, Commissioner Fiderlein volunteered to serve as Vice Chair. An election was held and Commissioner Fiderlein was unanimously voted in as Vice Chair. Commissioner Fiderlein will assume his duties as Vice Chair at the next meeting. Chair Carper requested nominations for Secretary. There being no nominations, Commissioner Loftus volunteered to serve as Secretary. An election was held and Commissioner Loftus was unanimously voted in as Secretary. Commissioner Lotfus will assume her duties as Secretary at the next meeting. Ms. Honold advised the Commission regarding the upcoming term expirations of Commissioner Gothberg on June 19, 2007 and Commissioner Ernst on November 18, 2007. Ms. Honold stated that if Commissioners Gothberg and Ernst are interested in reappointment, letters would need to be submitted to District Court Chief Judge Lucy Wieland for reappointment in mid-May for Commissioner Gothberg and in mid-October for Commissioner Ernst. If they are not interested in reappointment, the City would need to solicit candidates for these openings. 6. Future Meetings 6a. Determine future projects/needs Chair Carper requested advice of Ms. Honold regarding any future projects or needs. Ms. Honold advised the Commission regarding a City Council requested change to the start time of their study session meetings to 6:30 p.m. instead of 7:00 p.m. but didn't believe that it required any attention of the Commission. She also indicated that many items are being considered at the legislature and if there is anything that would impact the City and its Charter the Commission would be notified to call a meeting. Ms. Honold advised that Commission that by statute they are only required to meet annually. Chair Carper stated that he sees no reason to have a meeting before October, 2007. However, if there is activity before that time, incoming Chair Fillbrandt will call a meeting. The Commission set their next meeting for October 10, 2007. Commissioner Gardner informed the Commission that she is getting married in August and will be moving to Minnetonka. Ms. Honold informed the Commission that she will no longer be able to serve and that they will need to inform Judge Wheeler. The City will advertise for a replacement. Commissioner Gardner's commission expires on January 19, 2010. 7. Communications Ms. Honold informed the Commission of two upcoming events: 1) that the City Council set a regular schedule for recognition of volunteers on our boards and commissions, with the first being set for April 16; 2) there will be a session for all board and commission volunteers on Parliamentary Procedure on April 30. Chair Carper inquired of Commissioner Loftus regarding the vision process. Commissioner Loftus informed the Commission that she is not an active participant but encouraged the Commission to view the State of City address to Twin West which is broadcast on the City's website in which City Manager Harmening and Mayor Jacobs gave excellent presentations, some which touched on the vision process. Ms. Honold advised the Commission about a recent Council workshop which focused on Vision and at which four- strategic directions over an 18 - month period will be formally presented to the Council on Monday, March 19, 2007. Ms. Honold offered to forward the staff report to Commission if desired. 8. Adjournment There being no further business to discuss, Chair Carper called for a motion to adjourn. Motion by Commissioner Carlson, seconded by Commissioner Gardner, to adjourn the meeting at 7:35 p.m. The motion passed 10-0. There was a motion by Commissioner Gothberg, seconded by Commissioner Skinner to thank Chair Carper for his service as Chair to the Commission. The motion passed 9-0, with Commissioner Carper abstained. Respectfully submitted by: Lisa Songle, Recording Secretary ST. LOUIS PARK CHARTER COMMISSION BYLAWS 1. The commission shall hold regular meetings at the call of the chair or at the call of three commissioners, provided that the commission shall meet at least once during each calendar year. Notice of each regular meeting shall be posted at City Hall and shall be mailed at least eight days prior to the meetings to all - commission members and to any persons or organization upon reasonable request. 2. Quorum to transact commission business shall constitute of eight (g) members or a majority of those seated. 3. At each meeting, reasonable time shall be allocated for presentations from members of the public then in attendance. The commission may request presentations upon any issue from specific members of the public at any meeting. - 4. Special meetings of the Charter Commission may be called at any time by the Chair of the commission or by five commissioners upon written, mailed notice postmarked five days prior to the meeting, and an attempt should be made to notify each member by telephone. 5. A majority of the members present at any meeting shall be competent to decide any matter except a resolution to amend the City Charter. A Charter amendment must carry by a vote of not less than a majority of the commission members. If a resolution to amend receives a vote of a majority of those present, but less than a majority of commission members, it shall be carried over and reconsidered at the next meeting. 6. The Chair has the right to speak and vote on any issue before the commission. 7. Any vote involving a Charter amendment or change must be made by roll call vote. & No proxy votes may be accepted. 9. Annual Election of Officers a. The commission shall elect its own officers, consisting of a Chair, Vice Chair and Secretary. b. The election shall be conducted at theMareh annual meeting, - Formatted: Strikethrough Deleted; meeting_ c. All officers shall be elected by a majority vote of the commission members present. d. If a majority vote is not received by an individual on the first ballot, (a secret ballot maybe request by any commission member) a second ballot between the two candidates who receive the highest number of votes shall be conducted. e. The term of officers shall be one year and begin on April 1. 10. All commission offices vacated for any reason shall be filled by a special election held at the first meeting after the vacancy occurs. 11. Any member may be removed at any time from office, by written order of the district court, the reason for such removal being stated in the order. When any member has failed to perform the duties of office and has failed to attend four consecutive meetings without being excused by the commission, the secretary of the charter commission shall file a certificate with the court setting forth those facts 12. All resolutions relative to Charter amendments shall be reviewed by the City Attorney prior to submission to the City Council. 13. Except as otherwise stated in these rules, The Standard Code of Parliamentary Procedure shall prevail. Adopted on October 30, 2006 St. LoW., Park ST. LOUIS PARK CHARTER COMMISSION IPityharter ANNUAL REPORT Fif(v Golden Years as a Chorle, cnP Calendar Year Ending December 31, 2007 The St. Louis Park Charter Commission is active and met once in 2007. The commission did not make any changes to the City's Charter in 2007 and deemed the existing provisions to be adequate. Charter review As a part of the work the Charter Commission started in 2006 around the issue of Instant Run-off Voting, Commissioners Lynne Carper and John Orenstein presented their study findings to the City Council on February 5, 2007. Their conclusion was that it was not advisable to amend the St. Louis Park Charter to allow for Instant Run-off Voting in the city's elections. The City Council agreed with the study findings and accepted the Charter Commission's decision. The Charter Commission held elections for officers at its annual meeting on March 14, 2007 and elected new officers. Commissioner Steve Fillbrandt was elected to the position of Chair, Commissioner Brian Fiderlein was elected to the position of Vice Chair, and Commissioner Janice Loftus was elected to the position of Secretary. Three Commissioners resigned from their positions in 2007: William Wemz, Tessia Gardner and Cheryl Ernst. No other meetings were held in 2007. Respectfully Submitted: Steve Fillbrandt, Chair Marcia Honold, Staff Liaison 2715 Huntington Ave S City of St. Louis Park St. Louis Park MN 55416 5005 Minnetonka Blvd 952-926-0596 St. Louis Park MN 55416 (952) 924-2651 CHARTER COMMISSION 2007 ATTENDANCE ROSTER Members Appointed Term Expires March 14 Lynne Carper, Chair 4-29-03 10-4-08 P Steve Fillbrandt, Vice -Chair 4-29-03 1-22-10 P Linda Jennings, Secretary 3-1-02 3-1-10 Ae Gary Carlson 10-6-06 10-2-10 P Jim de Lambert 1-3-06 3-14-09 Ae Cheryl Enist 11-19-99 11-18-07 Ae Brian Fiderlein 3-22-01 3-12-09 P Tessia Gardner 3-27-06 1-19-10 P Ken Gothberg 10-6-06 6-19-07 P Marilyn Hoeft, 3-1-02 3-1-10 Ae Jim Kelly 10-6-06 10-18-10 P Janice Loftus 3-1-02 3-1-10 P John Orenstein 9-13-04 2-22-10 P Pat Skinner 10-6-06 11-21-08 P William Wernz 5-19-05 3-14-09 Ae P= Present A= Absent Ae= Absence, Excused N=New Commissioner NOTE: Minnesota Statute Section 410.05 subdivision 2 provides " When any members has failed to perform the duties of office and has failed to attend four consecutive meetings without being excused by the Commission, the Secretary of the Charter Commission shall file a certificate with the court setting forth those facts and the district court shall thereupon make its order of removal.