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Home My WebLink About2009/09/09 - ADMIN - Agenda Packets - Charter Commission - RegularAGENDA CHARTER COMMISSION MEETING ST. LOUIS PARK, MINNESOTA September 9, 2009 7:00 p.m. – Westwood Room, City Hall 1. Call to Order 2. Roll Call & Attendance a. Requests for Excused Absences b. Introduction of New Member c. 2010 Term Expirations 3. Approval of Minutes – March 11, 2009 4. Old Business a. City Website – Charter Commission Information b. Paperless Agenda 5. New Business a. 2010 Work Plan 6. Future Meetings 7. Communications 8. Adjournment For more information or questions regarding this agenda, please contact Marcia Honold at (952) 924-2651 or Chair Brian Fiderlein at 952-926-0596. Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call Administrative Services at (952) 924-2525. 09/02/09 NAME/TITLE APPT DATE ADDRESS CONTACT INFO TERM EXPIRES Beckstrand, Jon (JC) 02/06/08 4386 Wooddale Ave S St. Louis Park, MN 55424 (W) (C) (email) 952/656-8520 612/810-8495 jbeckstrand@comcast.net 01/30/2012 Carlson, Gary 10/12/2006 4018 Quentin Ave S. St. Louis Park MN 55416 (H) (W) (C) (email) 952/926-6968 651/281-1255 612/791-8783 garyncarlson@comcast.net 10/02/2010 Carper, Irving Lynne Secretary 04/29/2003 4010 Highwood Rd St. Louis Park, MN 55426 (email)ICarper1@Fairview.org 12/11/2012 deLambert, James 01/03/2006 9257 W. 22nd Lane St. Louis Park, MN 55426 (C) (W) (email) 612/750-6680 763/489-3160 jimd@liesch.com 03/14/2011 Dwyer, Terry 02/12/2008 3810 Ingelwood Ave S St. Louis Park, MN 55416 (H) 952/922-8750 02/12/2012 Fiderlein, Brian Chair 03/22/2001 2820 Vernon Ave S. St. Louis Park, MN 55416 (H) (C) (email) 952/285-5106 952/201-5985 bfiderlein@yahoo.com 03/12/2011 Fillbrandt, Steve 04/29/2003 2715 Huntington Ave S St. Louis Park MN 55416 (H) (email) 952/926-0596 sfillbrandt@yahoo.com 01/22/2010 Gothberg, Ken 10/10/2006 3411 Aquila Lane St. Louis Park, MN 55416 (H) (W) (email) 952/933-2935 612/875-4080 kgothberg@msn.com 06/19/2011 Jennings, Linda 03/01/2002 3925 Joppa Ave S St. Louis Park, MN 55416 (H) (C) (email) 952/925-4283 952/250-8482 jenningspaulinda@netzero.com 03/01/2010 Kelly, James 10/16/06 1601 Utah Ave S St. Louis Park, MN 55426 (email) jamesfkelly@earthlink.net 10/18/2010 Loftus, Janice 03/01/2002 3341 Zarthan Ave S St. Louis Park MN 55416 (H) (email) 952/925-1864 jdloftus@msn.com 03/01/2010 Prosser, Nathan 12/11/2008 6020 Minnetonka Blvd St. Louis Park, MN 55416 (email) ndprosser@yahoo.com 12/11/2012 Skinner, Patrick Vice Chair 10/09/2006 3336 Huntington Ave S St. Louis Park, MN 55416 (C) (email) 651/895-5041 Patt.skinner@earthlink.net 11/21/2012 Gutmann Strohl, Erica 08/25/2009 2828 Dakota Ave S St. Louis Park, MN 55416 03/01/2010 Turner, Brittney 02/12/2008 5920 Oxford Street #15 St. Louis Park MN 55416 (H) (W) (email) 952/426.1909 612/342.0337 bturner@parlaw.com 02/12/2012 Charter Commission Roster NAME/TITLE ADDRESS CONTACT INFO Swenson, James T. Chief Judge Hennepin County Government Center 300 S 6th St Mpls MN 55487-0422 (W) (Fax) 612/348-2122 612/596-9144 Honold, Marcia Staff Liaison 5005 Minnetonka Blvd St. Louis Park MN 55416 (W) (Fax) 952/924-2651 952/924-2170 mhonold@stlouispark.org Songle, Lisa Recording Secretary 5005 Minnetonka Blvd St. Louis Park MN 55416 (W) (email) 952/924-2525 lsongle@stlouispark.org Members Appointed Term Expires March 11 Sept. 9 Jon (JC) Beckstrand 2-6-08 1-30-12 P Gary Carlson 10-12-06 10-2-10 P Lynne Carper, Secretary 4-29-03 12-11-12 P Jim de Lambert 1-3-06 3-14-11 P Terry Dwyer 02-12-08 02-12-12 P Brian Fiderlein, Chair 3-22-01 3-12-11 P Steve Fillbrandt 4-29-03 1-22-10 P Ken Gothberg 10-10-06 6-19-11 Ae Linda Jennings 3-1-02 3-1-10 P Jim Kelly 10-16-06 10-18-10 P Janice Loftus 3-1-02 3-1-10 Ae Nathan Prosser 12-11-08 12-11-12 P Pat Skinner, Vice Chair 10-9-06 11-21-12 P Erica Gutmann Strohl 8-25-09 3-01-10 ---- Brittney Turner 2-19-08 2-12-12 Ae P= Present A= Absent Ae= Absence, Excused N=New Commissioner NOTE: Minnesota Statute Section 410.05 subdivision 2 provides “ When any members has failed to perform the duties of office and has failed to attend four consecutive meetings without being excused by the Commission, the Secretary of the Charter Commission shall file a certificate with the court setting forth those facts and the district court shall thereupon make its order of removal. Charter Commission 2009 ATTENDANCE ROSTER UNOFFICIAL MINUTES CHARTER COMMISSION MEETING ST. LOUIS PARK, MINNESOTA March 11, 2009 7:00 p.m. – Westwood Room City Hall 1. Call to Order Chair Fillbrandt called the meeting to order at 7:01 p.m. 2. Roll Call and Attendance Members Present: Gary Carlson, Lynne Carper, Jim de Lambert, Terry Dwyer, Brian Fiderlein, Steve Fillbrandt, Linda Jennings, Jim Kelly, Pat Skinner and Nathan Prosser. JC Beckstrand arrived at 7:15 p.m. Members Absent: Ken Gothberg, Jan Loftus and Brittney Turner. Others Present: Marcia Honold, Management Assistant/Charter Commission Liaison and Lisa Songle, Recording Secretary. 2a. Requests for Excused Absences Members Excused: Ken Gothberg, Jan Loftus and Brittney Turner. Ms. Honold informed the Commission that Commissioner Marilyn Hoeft had resigned from Charter and introduced new member Nathan Prosser. 3. Approval of Minutes – September 10, 2008 Chair Fillbrandt inquired if anyone had any changes to the minutes of May 14, 2008. It was requested that the second sentence of Item 5a, page 2, be revised to state “. . . to discuss two changes, removing ‘with the Charter Commission’. . .”; and On page 3, last sentence in Item 6, revised to state that “. . . he was not interested in running for Chair again”. It was moved by Commissioner Carper, seconded by Commissioner Dwyer to approve the minutes of September 10, 2008 as amended. Motion was unanimously approved, 10-0. 4a. Amendments to Charter Ms. Honold reviewed the Charter amendments to Section 5.06 Contracts – How Let and Section 3.10 regarding ordinance recodification that were passed by Council at their December 15, 2008 meeting. These changes took effect on March 25, 2009. Charter Commission Unofficial Minutes March 11, 2009 2 4b. Distribution of Bylaws and Charter Roster Bylaws -- Ms. Honold stated that the bylaws have been a standing agenda item for several meetings and was unclear if the issues had been resolved. Ms. Honold indicated that she didn’t recall that a motion to amend the Bylaws to deal with March issue had been made at the last meeting. Commissioner Fiderlein indicated that the city attorney had indicated that any meeting can be designated as the annual meeting. It was the recommendation of the commission to leave the Bylaws as is. Roster – Ms. Honold indicated that some Consent forms from Commissioners remained outstanding and offered to transmit the roster electronically. The consensus of the Commission was that it could be transmitted electronically. 5a. Election of Officers Chair Fillbrandt indicated that Election of Officers needed to take place and inquired regarding interest of current officers. Ms. Loftus, although not in attendance, had indicated that she was not interested in seeking re-election as secretary. Chair Fillbrandt stated he was not seeking re- election. Chair Nominations: Commissioner Carper nominated Brian Fiderlein as Chair, which was second by Commissioner Carlson. Commissioner Fiderlein accepted. With no other nominations, Brian Fiderlein was elected unanimously as Chair It was moved by Commissioner Carper, seconded by Commissioner Carlson to nominate Commissioner Fiderlein as Chair of the Charter Commission until the next annual meeting of the Charter Commission. The motion was unanimously approved, 11-0. Vice Chair Nominations: Commissioner Carper nominated Commissioner Jennings who declined the nomination. Commissioner Kelly nominated Commission Skinner, which was seconded by Commissioner Jennings. Commissioner Skinner accepted. With no other nominations, Patrick Skinner was elected unanimously as Vice Chair. It was moved by Commissioner Kelly, seconded by Commissioner Jennings to nominate Commissioner Skinner as Vice Chair of the Charter Commission until the next annual meeting of the Charter Commission. The motion was unanimously approved, 11-0. Secretary Nominations: An inquiry was made regarding the duties. Ms. Honold indicated that the duties are as proofreader of the minutes as the City provides a recording secretary to the Commission, but if this Commission decides not to utilize those services, the duties can be expanded. The Commission desires to have a recording secretary. Commissioner Carper nominated himself as Secretary, with a second by Commissioner Jennings. With no other nominations, Lynne Carper was elected unanimously as Secretary. It was moved by Commissioner Carper, seconded by Commissioner Jennings to nominate Commissioner Carper as Secretary of the Charter Commission until the next annual meeting of the Charter Commission. The motion was unanimously approved, 11-0. Charter Commission Unofficial Minutes March 11, 2009 3 5b. Proposed Annual Report for District Court – Year 2008 Ms. Honold presented the Annual Report that was prepared for the Commission. With no amendments, Commissioner Fiderlein moved for approval of submission of the Annual Report to the District Court for 2008, which was seconded by Commissioner Dwyer. With no further discussion, the Commission voted unanimously for submission to the District Court of the 2008 Annual Report of the Charter Commission. It was moved by Commissioner Fiderlein, seconded by Commissioner Dwyer to submit the 2008 Charter Commission Annual Report to Hennepin County District Court. The motion was unanimously approved, 11-0. 5c. Paperless Agenda Ms. Honold presented the staff report on the transition to a paper agenda. She indicated that the City Council transitioned to paperless agenda in late 2007 for environmental and transparency reasons. Ms. Honold indicated that currently there is no section on the city’s website for the Charter Commission. Ms. Honold inquired if this is something the Commission wanted to consider. Commissioner Carper inquired if the City Charter was available on the website. Ms. Honold indicated that yes it was, as part of the City Code. Commissioner Fiderlein expressed his desire to have the minutes and Charter on the website for the public aspect. Chair Fillbrandt and Commissioner Beckstrand agreed. An inquiry was made regarding the availability of archived information. The Commission indicated their desire to investigate this opportunity further. 6. Future Meetings Chair Fillbrandt deferred future projects/needs to Commissioner Fiderlein. Incoming Chair Fiderlein requested suggestions for items for the Commission to work on. It was decided that the Commission would reconvene in September to receive an update regarding the Commission’s presence on the City’s website and paperless agenda. Commissioners Jennings inquired if there was any legislation that would require them to meet. Commissioner Carlson indicated that there was a bill to allow Council’s amendment to Section 410, but it wouldn’t affect the City’s Charter. Commissioner Carper reminded the Commission that they can call a meeting if needed. Ms. Honold informed the group that Minneapolis has passed the first round with respect to Instant Runoff Voting. It was the consensus of the Commission that they did not want to do anything at this time but it can be discussed with incoming Chair Fiderlein. The next meeting of the Charter Commission is called for Wednesday, September 9 at 7:30 p.m. in the Westwood Room. 7. Communications Commissioner Beckstrand requested that Commissioner Carlson update the Commission on the state tort claims liability modification of Senator Latz. Commissioner Carlson indicated they would be reinstating the state cap and that the bill moved forward. Charter Commission Unofficial Minutes March 11, 2009 4 Commissioner Fillbrandt inquired if electronic distribution of Charter materials (agenda, minutes, etc). was allowed. It was indicated that the bylaws would be reviewed to see if there was anything mentioned regarding mailed verus other methods of distribution. Commissioner Beckstrand indicated he would like the Commission to explore two items – historic preservation and green space, and felt that this was the appropriate platform. Commissioner Beckstrand indicated that he would do some background work with respect to these possibilities and report back at the next meeting. Ms. Honold informed the group that the results of a community survey had just been released and encouraged all Commissioners to visit the City’s website to view the survey. She thanked the Commission their work, indicating that our Charter is used as a model by many other cities. 8. Adjournment There being no further business to discuss, Chair Fillbrandt called for a motion to adjourn. Motion by Commissioner Kelley, seconded by Commissioner Beckstrand to adjourn the meeting at 7:47 p.m. The motion passed unanimously. Respectfully submitted by: Lisa Songle, Recording Secretary