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Home My WebLink About2003/11/12 - ADMIN - Agenda Packets - Charter Commission - Regular 1 St. Louis Park Charter Commission Chair: Paul Carver 612-672-3263 Meeting Notice and Agenda Wednesday, November 12, 2003 7:00 p.m. 3rd Floor of City Hall NOTE: Charter Commission members prefer meeting in the Westwood Room which is booked for a Housing Authority meeting prior to the Charter Meeting on November 12th. They expect to be done with their meeting by 7:00 p.m., and in that case Charter Commission will convene in the Westwood Room. If, however, the Housing Authority meeting continues beyond 7:00 p.m., the Charter Commission will convene in the Council Chambers. AGENDA I. Introductions & Attendance • Requests for excused absences II. Minutes of September 10, 2003 Meeting III. 2004 Charter Celebration • Task Force Update IV. Charter Document Review – Chapters 4, 5, 6 IV. Future Meetings (none currently scheduled) V. Other Business Please notify Chair, Paul Carver, 612-672-3263, if you are unable to attend. Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Department of Administration at 952/924-2525 (TDD 952/924- 2518) at least 96 hours in advance of the meeting. 2 UNOFFICIAL MINUTES CHARTER COMMISSION MEETING ST. LOUIS PARK, MINNESOTA September 10, 2003 Westwood Room, City Hall I. Call to Order Vice Chair Walsh called the meeting to order at 7:00 p.m. Introductions and Attendance It was moved by Commissioner Jennings, seconded by Commissioner Fillbrandt, to excuse the absences of the following members: Paul Carver, Marilyn Hoeft, David Johnson, and David Ornstein. The motion passed 8-0. A. Members Present: Carol Walsh, Nathan Busch, Lynne Carper, Brian Fiderlein, Steve Fillbrandt, Linda Jennings, Janice Loftus, and Michelle Olmstead. Cheryl Ernst arrived at 7:01 p.m., and James Schaefer arrived at 7:02 p.m. B. Members Excused: Paul Carver, Marilyn Hoeft, David Johnson, and David Ornstein. C. Members Unexcused: Michael Sixel. D. Staff Present: City Clerk Cindy Reichert; St. Louis Park League of Women Voters Celia Andersen; and Recording Secretary Linda Samson. E. Vacancies: None. II. Approval of Minutes of July 9, 2003 Commissioner Loftus commented that on page 2, paragraph 2, will add to marketing now. It was moved by Commissioner Loftus, seconded by Commissioner Carper, to approve the minutes of July 9, 2003. The motion passed 10-0. III. 2004 Charter Celebration Task Force Update—Meeting with City Council 3 Commissioner Loftus said the task force met with City Manager Charlie Meyer, and he suggested the task force whittle things down. In response to that suggestion, Commissioner Loftus combined some items. She reported that the task force met with the City Council and they liked everything. Commissioner Loftus asked the Commission, What is realistic? She said there is a need to form sub-committees to include education, fund raising and budget, marketing, and an events committee. It was noted that the Council can help financially. A sub-committee is also needed to partner with community education. Commissioner Loftus reported on the comments of the various Councilmembers. Commission Loftus would like to have Charter Celebration exposure at Parktacular. She said she spoke to Parks and Recreation Superintendent Rick Birno. Commissioner Loftus reported that Councilmember Santa, who is also the chiar of the Community Education Advisory Commission will promote the concept of the Citizens’ Academy with that group. Commissioner Loftus said the Involvement Guide may be questionable. In regard to City Expo, such an endeavor would need to be a city-initiated event, which would be similar to an informational event such as the Remodeling Fair. Various city departments could distribute information, however, presence of city staff would be required. Commissioner Fiderlein asked if a matrix could be created to illustrate feasibility of each component by assessing level of difficulty and expense. Commissioner Loftus said the Commission should think about what activities or events will impact the community the most and concentrate on those. Cindy Reichert said the educational component is being viewed as a long-term endeavor; and she suggested the Commission partner with the historical society. Celia Andersen said the League of Woman Voters can help out by registering voters. Mailing List—Data Privacy Issues Ms. Reichert said the City cannot distribute mailing lists. The City will, however, print the labels and print postage. Commissioner Fillbrant offered to serve on a sub-committee. Commissioner Loftus would like an open reception at Parktacular; it would be low key and open to all. Ms. Reichert said she will distribute information to city Commissioners to ask for volunteers for the sub-committees. 4 Commissioner Loftus asked if a city staff person could help with the community education component. Ms. Reichert responded that she would like to help, and that she believed the city’s communications coordinator, Ms. Schwartz, would also be willing to help. IV. Charter Document Review—Chapters 1, 2, and 3 Ms. Reichert distributed a memorandum to the Commission with observations and suggested corrections derived from input by city staff and councilmembers. In the memorandum, are suggested revisions, which are primarily grammatical or typographical in nature and, if directed by the Commission, could be made informally. From Section 1.00, Preamble, it was moved by Commissioner Loftus, seconded by Commissioner Jennings, to add a comma immediately after also. The motion passed 10-0. From Section 1.04, Application of General Laws, it was moved by Commissioner Jennings, seconded by Commissioner Ernst, to change or to are. The motion passed 10-0. From Section 2.05. Vacancies in the Council, falls shall be changed to fails. Commissioner Carper suggested that Citizenship be added to Section 1.00. Ms. Reichert discussed Section 2.03, Elected Officers. She reported that the At-Large A and At- Large B offices lead to some confusion on the part of persons interested in filing, as both at-large seats represent the same geographical area and are on the same election rotation. It was agreed by all present that any Charter Commission discussion regarding election-related issues be postponed until after November 4, 2003. Upon review of Section 2.09, Interference with Administration and Section 3.04, Ordinance, Resolutions and Motions, the Commission did not believe the passage was unclear and recommended no action or further study. One observer had commented that publication via the internet should be addressed whenever possible. Ms.Reichert iinformed the commission that publication requirements were guided by statute and the internet is not an officially accepted method for disseminating information. The Commissioners offered their observations regarding the first three chapters of the Charter. From page 8, paragraph 12, Commissioner Loftus inquired: What are corporate limits. Commissioner Loftus said on page 11, Oath of Office, paragraph 1, it appears an additional section number would be in order. There was a comment that perhaps on page 10, a section heading called Terms could be added. 5 Commissioners observed that several versions of the Charter document exist and felt it would be beneficial if all commissioners received a fresh copy. Ms. Reichert agreed to distribute copies at the next meeting. From page 11, Section 2.05, Vacancies in the Council, Commissioner Loftus expressed concern about the statement that a Councilmember may be absent for a period of three (3) consecutive months. She thinks it is too permissive and should be discussed. Commissioner Busch recalled that the commission had discussed this requirement some time ago and a motion had been made to table further discussion permanently. In Section 3.08, page 15, Commissioner Loftus asked about dates of resolutions taking effect. Ms. Reichert responded that most resolutions, unless otherwise stated take effect immediately upon passage. Commissioner Loftus also inquired about the reading of resolutions at the Council meetings (see Section 3.04). Ms. Reichert responded that each meeting’s consent agenda contains a motion to waive readings. V. Future Meetings Commissioner Loftus said she will attend a Parktacular meeting in October. The next meeting is scheduled for Wednesday, November 12th, 2003. Commissioners Loftus and Schaefter will not be available to attend the November meeting. For the November 12th meeting, Commissioners are asked to read Chapters 4, 5, and 6. VI. Other Business: None VII. Adjournment As there was no other business, at 8:29 p.m., it was moved by Commissioner Schaefer, seconded by Commissioner Busch, to adjourn. The motion passed 10-0. Minutes Prepared by: Respectfully Submitted by: Linda Samson Cynthia Reichert Recording Secretary City Clerk, Charter Commission Staff Liaison 6 SUB-TASK GROUPS/ASSIGNMENTS Determine Budget Needs Task Force – Carol, Lynne, Michelle, Linda, Jan Set activities Determine funds as necessary A. Fundraising Source of funds Prepare request for funds Solicit funds Members: Lynne Carper Michelle Olmstead Education/Schools School curriculum (assess LWV curriculum) Needs time line, resources, people Citizens’ Academy (partner with Community Ed) Citizen Involvement Guide (resource Lynn Schwartz) Members: Linda Jennings Marilyn Hoeft Steve Fillbrandt Cindy Reichert B. Marketing Efforts and resources (publications and newsletters) Prepare document for publications and hand out (resources Lynn Schwartz and Cindy Reichert) Display materials (City Hall, Library, etc) Banners Members: Carol Walsh Brian Fiderlein Representative from Historical Society C. Events Parktacular June 16-18 Reception/public event Parade Friday 6:30 p.m. Remodeling Fair and other City events Members: Jan Loftus Cheryl Ernst Jim Schaefer Len Thiel (former Councilmember and Mayor) 7 Parktacular Meeting Notes -- October 8, 2003 Kathy Wecker, Chairperson Parktacular 2004 – June 16-18 Fri-Sun Michelle Margo, Staff Liason Committee meets 2nd Wednesday of month Parktacular does not use a theme Parktacular button for 2004 is already designed Banner logo – may want to tie in with Children’s First No schedule of events set as yet. Activities will be in Wolfe Park. No carnival rides this year. Suggested that we have our recognition event on Sunday 2 p.m. – there are many bands scheduled for Saturday. There is a faith service in the Amphitheater from 10-11:30 a.m. Sunday.. Could have our event immediately following faith service. However, they are thinking of having a pancake breakfast. Recognition event -- Amphitheater, Gallery Room, Banquet Room, Pavilion (bands may store equipment) Banquet room seems distant from other activities. Gallery Room holds 35-70 people Pavilion holds 30 people Open House Display/food area: Gallery Room, covered picnic shelter, Pavilion. Parade – Friday 6:30 p.m. Suggested the 50 Golden Years could be highlight of parade. Charter Commission, public dignitaries could lead the parade. Grand Marshall – former Mayor Order a pole banner to carry in front of Charter Section “50 Golden Years as a Charter City” Committee suggested that Charter Commissioners could be the judges for the best “spirit unit” of the parade. Parktacular meeting – December 10th, Wednesday, 7:00 p.m. If possible firm up dates and time of event by Dec 1st 8 Charter Commission 02/25/21 NAME/TITLE APPT DATE ADDRESS CONTACT INFO TERM EXPIRES Carver, Paul Chair 03/19/1997 1450 Texas Circle St. Louis Park MN 55426 (H) (W) (email) 952/513-0423 612/672-3263 pcarver@bowman- brooke.com 03/19/2005 Hoeft, Marilyn Secretary 03/01/2002 7020 W. 24th St St. Louis Park MN 55426 (H) (W) (email) 952/546-7142 952/544-1100 romahoeft@msn.com 03/01/2006 Walsh, Carol Vice Chair 06/19/1999 4320 Highway 7 #1 St. Louis Park MN 55416 (H) (W) (email) 952/920-3473 651/296-4236 carol.walsh@state.mn.u s 06/19/2003 Busch, Nathan 02/12/2001 1600 Pennsylvania Ave S St. Louis Park MN 55426 (H) (email) 952/542-3858 busc0079@tc.umn.edu 12/22/2005 Irving Lynne Carper 04/29/2003 4010 Highwood Rd St. Louis Park MN 55416 (H) (email) 952/928-9846 ilcjac4010@aol.com 10/04/2004 Ernst, Cheryl 11/19/1999 8914 Cedar Lake Rd St. Louis Park MN 55426 (H) (W) 952/544-6987 612/863-4242 11/18/2003 Fiderlein, Brian 03/06/2000 2820 Vernon Ave S St. Louis Park MN 55416 (H) (W) (email) 952/285-5106 763/553-0644 ext. 3391 Brian_Fiderlein@adp.com 03/12/2005 Steve Fillbrandt 04/29/2003 2715 Huntington Ave S St. Louis Park MN 55416 (H) (email) 952/926-0596 sfillbrandt@yahoo.com 01/22/2006 Jennings, Linda 03/01/2002 3925 Joppa Ave S St. Louis Park MN 55416 (H) (W) (email) 952/925-4283 jenningspaulinda@netzero. com; 03/01/2006 Johnson, David 02/22/2002 2824 Alabama Ave S St. Louis Park MN 55416 (H) (W) (email) 952/920-5780 952/896-1115 djohnsod9@trusjoist.com 02/22/2006 9 NAME/TITLE APPT DATE ADDRESS CONTACT INFO TERM EXPIRES Olmstead, Michelle 10/18/2002 3200 Inglewood Ave S #225 St. Louis Park MN 55416 (H) (W) (email) 952/929-7782 952/993-6745 olmstm@parknicollet.com 10/18/2006 Loftus, Janice 03/01/2002 3341 Zarthan Ave S St. Louis Park MN 55416 (H) (email) 952/925-1864 jdloftus@msn.com 03/01/2006 Ornstein, David 11/19/1999 8712 Westmoreland Lane St. Louis Park MN 55426 (H) (W) (e- mail) 952/546-6955 952/563-4892 dornstein@ci.bloomington. mn.us 11/21/2004 Schaefer, James 01/15/1998 4028 Xenwood Ave S St. Louis Park MN 55416 (H) (W) 952/924-0570 952/888-0090 01/19/2006 (email) jeschaefer@qwest.net Sixel, Michael 03/13/1997 4205 Utica Ave S St. Louis Park MN 55416 (H) (W) (email) 952/920-8892 763/212-2690 msixel@mn.rr.com 03/14/2005 Burke, Kevin Chief Judge C-1042 Govt Ctr 300 S 6th St Mpls MN 55487-0422 (W) (Fax) 612/348-8305 612/348-2131 Reichert, Cynthia Staff Liaison 5005 Minnetonka Blvd St. Louis Park MN 55416 (H) (W) (Fax) 763/544-2390 952/928-2840 952/924-2170 creichert@stlouispark.org Samson, Linda Recording Secretary 3200 Inglewood Ave S #429 St. Louis Park MN 55416 (H) (email) Receives Packet 952/285-8753 jodellpara@aol.com Andersen, Celia SLP League of Women Voters 4246 Vernon Ave S St. Louis Park MN 55416 (H) (email) Receives Packet 952/929-0502 cander4170@aol.com