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Home My WebLink About2003/07/09 - ADMIN - Agenda Packets - Charter Commission - RegularSt. Louis Park Charter Commission Chair: Paul Carver 612-672-3263 Meeting Notice and Agenda Wednesday, July 9, 2003 7:00 p.m. Council Chambers (3rd Floor of City Hall) AGENDA I. Introductions & Attendance • Requests for excused absences II. Minutes of May 14, 2003 Meeting III. 2004 Charter Celebration / Civic Education Opportunities: Task Force Update IV. Charter Document Review Process IV. Future Meetings (none currently scheduled) V. Other Business Please notify Chair, Paul Carver, 612-672-3263, if you are unable to attend. Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Department of Administration at 952/924-2525 (TDD 952/924- 2518) at least 96 hours in advance of the meeting. UNOFFICIAL MINUTES CHARTER COMMISSION MEETING ST. LOUIS PARK, MINNESOTA May 14, 2003 Council Chambers, City Hall I. Call to Order Chair Carver called the meeting to order at 7:02 p.m. Introductions and Attendance On April 29, 2003, Chief Judge Kevin S. Burke appointed Irving Lynne Carper to the Charter Commission. Commissioner Carper’s term shall expire on October 4, 2004. On April 29, 2003, Chief Judge Kevin S. Burke appointed Steve Fillbrandt to the Charter Commission. Commissioner Fillbrandt’s term shall expire on January 22, 2006. The Charter Commission welcomed Commissioner Carper and Commissioner Fillbrandt. It was moved by Commissioner Ornstein, seconded by Commissioner Ernst, to excuse the absences of the following members: Nathan Busch and James Schaefer. The motion passed 12-0. Mr. Pires said he will no longer be the staff liaison for the Charter Commission. Ms. Reichert will replace Mr. Pires as the staff liaison. A. Members Present: Paul Carver, Carol Walsh, Marilyn Hoeft, Irving Carper, Cheryl Ernst, Steve Fillbrandt, Linda Jennings, David Johnson, Janice Loftus, Michelle Olmstead, David Ornstein, and Michael Sixel. Brian Fiderlein arrived at 7:13 p.m. B. Members Excused: Nathan Busch, James Schaefer C. Members Unexcused: None D. Staff Present: Deputy City Manager Clint Pires; City Clerk Cindy Reichert; St. Louis Park League of Women Voters Celia Andersen; and Recording Secretary Linda Samson. E. Vacancies: None. II. Approval of Minutes of March 12, 2003 Commissioner Hoeft requested that for Item V, page 3, paragraph 1, line 1, will have be changed to is planning. It was moved by Commissioner Hoeft, seconded by Commissioner Olmstead, to approve the minutes of March 12, 2003 as amended. The motion passed 12-0. III. 2004 Charter Celebration/Civic Education Opportunities: Task Force Update Commissioner Walsh said she and Commissioner Jennings and Commissioner Loftus met with the League of Women Voters. Commissioner Fiderlein arrived at 7:14 p.m. Commissioner Loftus suggested inviting current and past mayors, city managers, and commissioners to speak at a dinner with the League of Women Voters and/or an open house type of event. Commissioner Loftus said the League of Women Voters has an elementary and a high school curriculum called “Skills for Democracy,” and the League of Women Voters is willing to go into the schools. Commissioner Loftus said the League of Minnesota Cities has charter information, however, they can not help with any educational implementation of it. Commissioner Jennings said the educational component could be scheduled to start in the spring and fall of 2004. Commissioner Loftus stated that Parktacular could be viewed as an initiator of events. Any hope to raise funds through the Minnesota Humanities Commission grant has been dashed and will probably not happen. Mr. Pires recommended the Charter Commission maintain communication with the City Council to affirm the Charter Commission’s direction for the celebration. Chair Carver said a timeline and status report should be given to the Business Council, and a status report to the City Council. Ms. Reichert suggested contacting Cindy Walsh, Director of Parks and Recreation, and request that Rick Birno, Recreation Superintendent, be involved. Mr. Pires suggested contacting Lynn Schwartz, Editor of the Park Perspective. Commissioner Jennings said she has talked to several school principals, and will contact a school communication director. Commissioner Carper and Commissioner Olmstead volunteered to help with fundraising. Commissioner Sixel suggested raising money for the St. Louis Park Community Fund with an underlying theme of “for the next 50 years.” Commissioner Walsh suggested the Charter Commission make a donation to the St. Louis Park Community Fund. From Commissioner Hoeft, one more marketing technique would be to send information home with school children. Commissioner Carper suggested the possibility of a permanent kiosk in one or more high traffic areas; he also suggested talking to the St. Louis Park Business Council. Chair Carver requested that information home with children (students) be added to the Marketing section of the 2004 St. Louis Park Charter Celebration list. Commissioner Olmstead said small, local foundations may be interested in the Charter Celebration, the Commission would just need to do some research. It was mentioned that some printing could, perhaps, be done by the City. Ms. Reichert suggested contacting printers and offer them a tag line in exchange for printing. IV. National Civic League Model City Charter, 8th Edition Mr. Pires distributed an article on “Renewing the Model City Charter: The Making of the Eighth Edition” by Christopher T. Gates and Robert Loper from Public Management. He said the Model City Charter (8th ed.) will arrive in the spring, and it may be another source for the City’s Charter Celebration. Commissioner Hoeft distributed information on instant runoff voting. V. Commissioner Vacancy Status There are no vacancies on the Charter Commission. VI. Future Meetings The next meeting of the charter Commission will be July 9, 2003 at 7:00 p.m. VII. Adjournment As there was no other business, at 8:45 p.m., it was moved by Commissioner Fiderlein, seconded by Commissioner Jennings, to adjourn. The motion passed 11-0. Minutes prepared by: Respectfully submitted by: Linda Samson Cynthia Reichert Recording Secretary City Staff Liaison and City Clerk 2004 St. Louis Park Charter Celebration “50 Golden Years as a Charter City” EDUCATIONAL OPPORTUNITIES The St. Louis Park Charter Commission Celebration in 2004-5 provides civic education opportunities for all ages on many levels. Activities might include: • St Louis Park schools o Guest speakers in classrooms o Tours of City Hall Police and Fire Depts (elementary schools) o “Knowing your city” class (junior high, Oct/Nov) o Citizenship classes (senior high, spring) o Curriculum packages for social studies teachers (junior and senior high) • Youth Summit • City website could include puzzle or quiz for youth, or historical facts • Community Resource Pool (subject-matter experts as speakers to school groups/Linda) • Book display, speakers, programs at St Louis Park Library (Carol) • Citizen University, Civics 101 through Community Education (Jan) • Citizenship Academy (partner with City) • Art by Association program through Minnesota Humanities Council (Carol) CIVIC INVOLVEMENT OPPORTUNITIES The St. Louis Park Charter Commission Celebration provides several opportunities for public participation, including: • Partnering with League of Women Voters on a leadership forum, event, or publication (Marilyn Hoeft, Celia Andersen, Lois Cheney) • Working with seniors at Lenox Community Center to record/videotape their memories of the city; to help plan or sponsor a complementary Charter celebration event; to help fundraise • Preparing a St Louis Park citizen involvement guide (Lynn Schwartz) • Preparing a display of historic photos and articles from the St Louis Park Mail, St Louis Park Herald, Hennepin County Review for installation in City Hall or library (Minnesota Historical Society, St Louis Park Historical Society, student may want to assist) • Public event and recognition of previous and current St Louis Park officials (commissioners, mayors, council members, city managers), themed for the Charter celebration, emcee, displays (Partner with City) • City EXPO (Partner with City) • Information at City booth at Remodeling Fair (February) and Parktacular (June) • Cable TV (Reg Dunlap, City contact) o Interviews o Video screenings, i.e., “Lilac Way”, Minnesota Historical Society • Reading by “It Must Be Something in the Water” author Robert Riess • Public appearances by famous former residents: Thomas Friedman, Al Franken, Coen Brothers, or letters acknowledging Charter celebration • Presentation at League of Minnesota Cities Annual Conference 6/30/03 2004 Charter 50th Anniversary Celebration Time Line Charter adopted Dec 7, 1954 Charter effective Jan 7, 1955 July/August 2003 Proposal and time line discussed at City Council meeting Aug/Sept. 2003 Determine sub-task assignments Sept/Oct. 2003Identify reasons for fundraising, amount needed Prepare request for funds Oct/Nov. 2003 Contact community regarding raising of resources and partnerships Fall 2003 Draft document for inclusion in publications and hand out at events (purpose/history/What is a Charter City? Include activities) Fall 2003 Determine additional activities: Citizenship Academy (model after City of Minnetonka) partner with City City Expo – partner with City Prepare SLP citizen involvement guide – work with Lynn Schwartz January 2004 First publication in Park Perspective (Feb/March 2004 issue) January 2004 Submit website information to Lynn Schwartz January 2004 Other publication deadlines neighborhood newsletters, Sailor, Business Line, Community Education brochure Feb. 22, 2004 Remodeling Fair – Distribute information at City booth February 2004 Determine who should be invited to reception and/or dinner Finalize mailing lists: Past/present mayors, city managers and councilmembers; current board & commission members; legislative representatives; elected officials of neighboring cities; Hennepin County Commissioners; Hennepin County Chief Judge; city staff Past/present members of League of Women Voters Spring 2004 Prepare displays (historic pictures & articles) for City Hall, library and other sites to be determined Spring 2004 Prepare cable-tv presentations – work with Reg Dunlap Spring 2004 SLP schools – 9th grade citizenship classes (annual participation) April 2004 Prepare and mail invitations for reception and/or dinner below June 2004 Parktacular – Distribute information at City booth Reception for past and present government officials Dinner celebrating 50th anniversary of SLP League of Women Voters Parade – League of Women Voters Charter Comm? Fall 2004 SLP schools – 3rd grade – tours of City Hall (annual participation) Oct/Nov 2004 SLP schools – 7th grade – “Know your City” class (annual participation) Park Perspective publications and deadline for submission: Publication Approximate deadline Aug/Sept July Oct/Nov September Dec/Jan November Feb/March January April/May March June/July May Business Line publications and deadline for submission: Quarterly/no firm schedule 6/30/03 2004 St. Louis Park Charter Celebration MARKETING • St Louis Park website • Event dates and Charter information included in annual city/school calendar • Cable TV (Reg Dunlap, City contact) • Various St Louis Park constituency newsletters o Park Perspective o St Louis Park Business Line o Neighborhood association newsletters o Community Education Brochure • League of Minnesota Cities Newsletter (check on deadline dates) • TwinWest (liaison-Lynne) • St. Louis Park Business Council (liaison-Lynne) • Sun newspaper (series of articles written by guest authors) • Display (possible traveling) at Library, City Hall, Knollwood Mall, Excelsior on Grand FUNDRAISING • St Louis Park Foundation (Curt Peterson, Foundation contact, also see website www.slpcf.org) • Minnesota Humanities Commission grant (Carol to check for grant application, deadlines when initiatives needing financial support are determined; may not be feasible due to state budget cuts) • City of St Louis Park (Work with Cindy) • TwinWest Chamber of Commerce/SLP Business Council (Contact - Bud Storm, President) • St. Louis Park Rotary Foundation (Contact – Charlie Meyer, President) • Sunrise Rotary (Contact – Jeff Jacobs, President) • St. Louis Park Lions Club (Contact – Mike Rardin, President)