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HomeMy WebLinkAbout2005/11/28 - ADMIN - Agenda Packets - City Council - Study SessionCity Council Study Session November 28, 2005 6:30 p.m. Discussion Items 6:30 p.m. 1. Arts Programming and Funding Executive Session 7:00 p.m. 2. City Manager Evaluation Discussion Items 8:00 p.m. 3. Sidewalk Snow Removal 4. TH 7 Wooddale Avenue Intersection Improvements 5. TH 100 Interim Improvements 6. Pool Pump Enclosures - Council Policy Written Reports for Council Review 7. Louisiana Court Update 8. Boards and Commission Reappointment 9. October 2005 Financial Statements Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952-924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. AGENDA SUPPLEMENT CITY COUNCIL STUDY SESSION ***November 28, 2005*** Items contained in this section are those items Which are not yet available in electronic format And which are identified in the individual Reports by inclusion of the word “Supplement”. City Council Study Session Discussion Item: 112805 - 1 - Arts Programming & Funding Page 1 1. Arts Programming and Funding Administrative Services Purpose of Discussion: Staff desires to have a discussion with the Council regarding two ideas/initiatives to further arts and cultural activities in the community. Representatives of Friends of the Arts will also be in attendance. Background: The 2006 budget includes funding for arts related activities as follows: • $20,000 for an arts related program. In this case it is being proposed that some form of neighborhood arts grant program be established as a means to bring arts directly into our neighborhoods. This program would be similar to or compliment our existing neighborhood grant program and provide funding for 2 or 3 neighborhoods to undertake an arts related project. • $20,000 to provide staffing resources to the City and Friends of the Arts. This approach could involve the City providing Friends of the Arts with funding to hire someone to assist them with their needs and coordinate activities with the City. Another option would be for the City to contract with an arts consultant who would provide services to both the City and Friends of the Arts. Please note that details have not been worked out on either of the two initiatives noted above. Before staff went any further, it desires to know whether Council is supportive conceptually with what is being proposed. If the Council is supportive, staff will work very closely with Friends of the Arts on fleshing out the details and undertake the necessary activities to make these initiatives happen. Prepared & approved by: Tom Harmening, City Manager City Council Study Session Executive Session Discussion Item: 112805 - 2 - City Manager Evaluation Page 1 2. Executive Session of Council City Manager Evaluation Mayor Jeff Jacobs will close the meeting to hold an executive session of Council to discuss the City Manager evaluation. Larry Bakken, Consultant will be here to present to Council the results of the City Manager evaluation and facilitate discussion. • Attendance in executive session is limited to Mayor and Council members and the Consultant. Staff may be present to take minutes if Council desires. • The City Manager is present in this session if requested by Council. • The closed Executive Session will be held from 7 to 8pm. When complete, the Mayor will open up the meeting and continue on with item #3 of the Study Session. • The results of the Executive Session will be summarized, presented at the next regular City Council meeting of December 5th and formally approved and accepted into the record. Evaluation summary documents will be mailed to Mayor and Council in a separate package from our consultant Larry Bakken prior to Monday’s meeting. Questions? Please contact Nancy Gohman, Deputy City Manager 952)924-2519 City Council Study Session Discussion Item: 112805 - 3 - Sidewalk Snow Removal Page 1 3. Sidewalk Snow Removal Discussion Public Works PURPOSE OF DISCUSSION: To inform Council of the sidewalk snow removal ordinances and/or policies of neighboring municipalities, the resource requirements necessary to maintain sidewalks to a bare surface condition, and the required additional resources to maintain (plow or blow) all public sidewalks within City limits. BACKGROUND: At a September 6, 2005, Council Meeting, Council requested that staff provide additional information in support of amending St. Louis Park’s sidewalk snow removal ordinance to reflect the current practice of commencing operations at two inches of fresh accumulation. Specifically, Council asked staff to research the sidewalk snow removal ordinances of surrounding municipalities (Attachment 1), to identify the resource requirements necessary to maintain the adopted system (see map at Attachment 2) to a “bare surface” service level, and to identify the resource requirements necessary to maintain the entire public sidewalk system at our current service level. CURRENT PRACTICE: There are approximately 105 miles of public sidewalk within City limits. City s now removal activities are only performed on the 48 miles of sidewalk comprising the adopted City sidewalk system. Operational practice requires sidewalk snow removal activities to commence roughly two hours after street crews start if fresh snow accumulation has reached two inches. Sidewalk cleaning is typically not attempted when there is less than two inches of loose accumulation because currently available snow removal equipment can only effectively clear loose snow down to about a one inch depth. With existing equipment, it is virtually impossible to remove packed snow or ice from sidewalks. Chemical removal of hard packed snow and ice has not been done in our City; chemicals are applied only in a few select locations where sidewalk slopes were constructed very steeply due to surrounding topographical limitations. Last year, three machines were used to clear (using plows and/or blowers) the adopted City system (approximately 16 miles per route). In an effort to decrease completion times so as to comply with our Ordinance requirements, Public Works has added a forth machine for the 2005/2006 snow season bringing the average route length down to about 12 miles per machine. SURROUNDING COMMUNITIES: Sidewalk snow removal practices and ordinances of surrounding communities are presented in tabular format in Attachment 1. In summary, St. Louis Park operations are in line with surrounding municipalities; our ordinance requirements are somewhat stricter than those of surrounding municipalities. CITY-WIDE SYSTEM MAINTENANCE: Using an average 12-mile route, maintenance of the remaining 57 miles of sidewalk would require an additional 5 clearing routes. Using 2006 Public Works Operations budget numbers, each maintenance employee would require an approximate budget increase of $65,000 (including benefits and overtime), or $325,000 total. Annual operating costs of five new machines would be approximately $25,000. Therefore, if no other changes were implemented, it would cost an additional $350,000 (approximate) to maintain the entire city-wide sidewalk system to current standards. City Council Study Session Discussion Item: 112805 - 3 - Sidewalk Snow Removal Page 2 To minimize the net cost increase to the city, increasing the maintenance workforce by five bodies for city-wide sidewalk snow removal would eliminate the potential need to hire an additional body in Public Works’ Utilities Division necessary to meet new NPDES mandates, a $65,000 savings. The additional bodies and equipment would also result in annual contractual labor savings of $135,000 by eliminating the need to contract out miscellaneous curb and gutter repairs, sidewalk repair, and street crack sealing work. This total offset of about $200,000 reduces the estimated $350,000 cost to a net increase of about $150,000 per year. BARE SURFACE SERVICE LEVEL: Although this has not been attempted, staff feels that maintaining sidewalks to a bare surface service level will be generally impossible to do. As mentioned earlier, municipal snow removal equipment is simply not designed to clean sidewalks down to a bare surface. Nevertheless, any remaining loose snow can be removed by completing the routes a second time with rotary brooms. Rotary brooms, however, cannot clear away hard- pack snow or ice so use of a chemical product would be required. Unfortunately, use of a chemical product greatly increases the cost of snow removal activities and is counter-productive to the substantial effort the City has made to reduce roadway salt usage to align itself with forthcoming mandates meant to protect Minnesota’s waterways from chloride-related impairment. No reasonable amount of physical or chemical effort will be able to prevent the melting of snow directly adjacent to the walks and the subsequent re-icing of the walks on a continual basis making a bare sidewalk surface policy generally impossible to achieve. Current sidewalk cleaning costs (with 4 routes) average about $20,000 per year. To upgrade these 4 routes to a bare surface standard is estimated to cost at least $60,000 per year and could be significantly higher. To upgrade to a bare sidewalk surface policy on the remaining 57 miles of sidewalk, staff conservatively estimates costs could increase at least another $75,000 per year. Therefore, to achieve a bare sidewalk surface policy city-wide could cost, at a minimum, a total of $135,000 per year. Staff is uncertain how to quantify or estimate the additional effort and cost that will be associated with anti-icing walks due to the melting and freezing associated with adjacent snow banks. CAPITAL IMPLICATIONS: A small portion of the additional 57 miles of sidewalk considered for cleaning are extremely narrow (less then 4 feet) prohibiting snow removal operations as currently delivered. These walks will either require special clearing methods (such as hand clearing) at significantly higher costs or they will need to be reconstructed to a standard where current operations will work. It is estimated that these areas add up to less than 2% of the remaining system. Even conservatively estimating that only one mile requires reconstruction (2% of 57 miles = 1.14 mile), it would still cost more than $100,000 to reconstruct the substandard sections to meet minimal standards. Public Works would also need direction from Council on how to deal with sections of sidewalk that have no servicing destination (i.e. they go “nowhere”) or have lengthy gaps between contiguous sections – options including removing sections that have no end destination, removing sections with large gaps, and/or constructing sections that “fill in” the gaps that exist. City Council Study Session Discussion Item: 112805 - 3 - Sidewalk Snow Removal Page 3 SUMMARY: After researching the service levels of our neighboring cities, Public Works feels St. Louis Park’s sidewalk snow removal service deliveries meet or exceed those of our neighbors. Nevertheless, some city residents apparently desire increased service levels in the form of bare surfaces on our sidewalks and city-wide sidewalk snow removal. Therefore, staff would like assistance in understanding Council’s specific concern(s)? What “really” needs to be corrected? What winter sidewalk usage is “really needed” in the city? What is the “Real Problem” Council would like addressed? Possible solutions to citywide clearing are listed below (least to most effort / cost): • Increase effectiveness of resident clearing through neighborhood education (neighborhood inspectors and flyers) • Enforcement of resident clearing on complaint basis (existing) • Aggressive enforcement of resident clearing of walks by City staff • Utilization of volunteers (various sources) to assist disadvantaged with clearing of walks • Utilization of staff or contractors to assist disadvantaged with clearing of walks • City clear all walks (as described in report) with city staff • City clear all walks (as described in report) with contractor Although Public Works believes maintaining sidewalks to a bare surface service level is beyond fiscal practicality and probably not even possible, city-wide maintenance of sidewalks is possible although there are significant cost implications. Public Works will support whichever direction Council wishes to pursue. QUESTIONS: 1. What is the “Real Problem” that Council would like staff to address? 2. Does Council consider cost as a factor for sidewalk snow removal? If so, to what degree? 3. Are there concerns about adding at least five additional public works staff to implement an improved sidewalk cleaning effort? 4. Is a bare sidewalk surface policy achievable, reasonable, or necessary? 5. Are our current Ordinance requirements (service level) too strict? 6. Are unknown maintenance issues or capital implications (costs / property impacts) a concern to the Council? Will it be necessary to evaluate this further? 7. How important are environmental considerations (chemical usage) now and in the future? 8. Is the current Ordinance with no service level appropriate (a two inch trigger has been proposed by staff)? Attachments: 1) Table of Surrounding Cities and their Sidewalk Ordinances 2) Map of Adopted City Sidewalk System (Supplement) Prepared by: Mark Hanson, Operations Superintendent Reviewed by: Mike Rardin, Public Works Director Approved by: Nancy Gohman, Deputy City Manager City Council Study Session Discussion Item: 112805 - 3 - Sidewalk Snow Removal Page 4 Attachment 1: Table of Sidewalk Snow Removal Ordinances/Policies of Surrounding Cities Ordinance Required: City Ordinance Trigger Resident Completion Commercial Completion St. Louis Park 24-342b All Snow or Ice within 6 hours within 4 hours Edina 1200.03 All Snow or Ice within 48 hours within 48 hours Hopkins 820.03 All Snow or Ice within 12 hours within 12 hours Minneapolis 445.20b All Snow or Ice within 24 hours 4 hrs daytime New Hope 6-6b All Snow or Ice within 12 hours within 12 hours Crystal 810.03 Bare within 12 hours within 12 hours Columbia Heights Policy Only N/A within 24 hours within 24 hours City Plowed: City Ordinance Trigger Resident Completion Commercial Completion Fridley None 2" N/A N/A Golden Valley None 2" N/A N/A New Hope None 2" N/A N/A Richfield None Supervisor Judgment N/A N/A City Council Study Session Discussion Item: 112805 - 4 - Th 7 Wooddale Intersection Improvements Page 1 4. Trunk Highway 7 / Wooddale Avenue Intersection Improvements Public Works Purpose of Discussion: The purpose of this discussion is to provide Council with information on the Highway 7 and Wooddale Avenue interchange concepts and an update on recent efforts to obtain funding for this project. Background: Late last year Council directed staff to pursue development of a grade-separated interchange project at Highway 7 and Wooddale Ave as well as funding to aid in its construction. As a result, this proposed project was submitted for regional, state, and federal funding this past summer. Besides the construction of a grade-separated interchange at Wooddale Avenue and T.H. 7, this project would also include pedestrian and bicycle friendly improvements along with re-configuration of the frontage roads in order to improve access, safety, and traffic flow for both the T.H. 7 corridor and Wooddale Avenue. The City of St. Louis Park is pursuing this proposed project (two design concepts are attached) with the support of the Minnesota Department of Transportation (Mn/DOT). This proposed improvement is essential in meeting the transportation and safety needs of both Mn/DOT and the City, and has been identified accordingly in the City’s Capital Improvement Program (C.I.P.) and Comprehensive Plan. In addition to high commuter usage in the T.H. 7 corridor, the T.H. 7/Wooddale intersection experiences many other traffic and safety related problems. Due to significant congestion and delays on T.H. 100 during peak hour conditions, motorists often exit T.H. 100 at 36th Street to utilize Wooddale Avenue as an alternate route to T.H. 7 or points beyond. The current T.H. 7/Wooddale intersection also presents constraints and issues, in that a closely spaced frontage road, freight and commuter railroad tracks, and a regional trail are all located in very close proximity to the intersection. Back-ups on Wooddale Avenue often extend on to 36th Street. Despite recent signal timing modifications by Mn/DOT to the T.H. 7 corridor, the T.H. 7/Wooddale intersection still experiences significant delays during the peak traffic periods. In addition, potential future re-development activities and associated traffic studies have determined that the T.H. 7/Wooddale improvement is a critical element in meeting the future transportation needs in this area. T.H. 7 also provides a barrier for bicycles and pedestrians to cross at Wooddale Avenue. The separated grade interchange will therefore provide opportunities for pedestrians and bicyclists to safely cross the T.H. 7 corridor in order to link with destinations such as schools, recreation and transit facilities, and future light rail. Funding Requests: The request for state funds was done as a 2006 Capital Budget Request during June 2005 and that request was updated on October 31, 2005 (attached). The Capital Budget Request process is conducted by the Minnesota Department of Finance (DOF) as a part of the State’s overall legislative process. Over the next several months, the DOF will evaluate all Capital Budget Requests submitted by local governments. As a part of this process, a resolution of support from the governing body is required by the DOF. Staff is planning to bring this resolution of support before the Council on December 5th. Once evaluated by DOF, requests are sent to the Governor and legislature for consideration. Legislative consideration is expected between February and April of 2006. City Council Study Session Discussion Item: 112805 - 4 - Th 7 Wooddale Intersection Improvements Page 2 The City submitted an application for federal and regional funds for this proposed project during the Met Council Regional Solicitation for Federal Transportation Projects this past summer. The City Council passed a resolution authoring this application on August 15, 2005. Since that time, the Met Council has been evaluating the projects submitted for federal and regional funds. Early the week of November 14th, we were informed by Met Council staff our request for regional funds (TIPEDD - $1,000,000. TIPEDD, which stands for “Transportation Improvements for Planned Economic Development Districts”, a TIPEDD in simple terms can also be a TIF District) was not granted. On November 18th we learned our project request for $5.5 million was ranked 4th out of 12 requests for Surface Transportation Program funds – Principal Arterial Category. The 12 requests were for $37.9 million in federal funds. It will not be known until early 2006 how many of these 12 projects will be funded. Summary: If the funds can be obtained for this project, construction is planned to commence in 2009 and be completed in 2010. Total project cost, including right of way, is estimated to be $18 million. At this time, it is not known specifically what Federal, State, or Regional funds may be accessed. An updated CIP Project Sheet has been attached showing possible funding sources for this project. If federal funds can not be obtained for this project, it is unlikely we will be able to obtain enough funding to advance this project to construction. City funds are expected to be provided from the Tax Increment Financing (TIF)/Development Fund. Attachments: Interchange Design Concepts (Supplement) CIP Project Sheet Prepared by: Michael Rardin, Director of Public Works Approved by: Nancy Gohman, Deputy City Manager City Council Study Session Discussion Item: 112805 - 4 - Th 7 Wooddale Intersection Improvements Page 3 Capital Improvement Program 2004 thru 2009 Contact Mike R / Kevin L City of St. Louis Park, MN Department Public Works Project # 20041700 Type Improvement Useful Life 40 years Project Name Street Project - Hwy 7 and Wooddale Ave Intersection Category PW-Streets Priority 1 Urgent Total Project Cost $18,000,000 Description: This project consists of the reconstruction of the at grade Hwy 7 and Wooddale Ave intersection to a grade separated intersection. Hwy 7 would be depressed with Wooddale passing over it. Pedestrians would be able to cross over Hwy 7 along Wooddale Ave. The project cost is a rough estimate at this point. The final project concept along with more refined costs are being worked on by MnDOT and city staff at this time. Funding for this work is being proposed as detailed below. Justification: Recent studies have shown that the Hwy 7 corridor through this area is becoming increasingly congested and safety has been decreasing significantly. In recent discussions with MnDOT staff, it appears this improvement will be necessary prior to the HWY 100 major reconstruction project in order to accommodate detour / bypass traffic during construction. A grade separated intersection appears to be the only satisfactory long term fix for the increasing traffic and pedestrian concerns at this location. Expenditures 2004 2005 2006 2007 2008 2009 Total Planning / Proj Dev 4,304 60,000 150,000 214,304 ROW Acquisition 1,500,000 1,500,000 1,000,000 4,000,000 Construction 11,500,000 11,500,000 Prelim. Engin / Admin 200,000 360,696 560,696 Const. Engin / Admin 1,725,000 1,725,000 Total 1,504,304 1,560,000 150,000 200,000 1,360,696 13,225,000 18,000,000 Funding Sources 2005 2006 2007 2008 2009 Total Developer Agreement 69,000 69,000 Development Fund - HRA 1,931,000 1,931,000 State of Minnesota (MnDOT Access Management Pgm) 0 0 State of Minnesota (MnDOT Interchange Pgm) 5,600,000 5,600,000 State of Minnesota (Legislative Bonds) 1,000,000 1,000,000 State of Minnesota (MnDOT Municipal Cooperative Agreement Pgm) 500,000 500,000 State of Minnesota (MnDOT Safety / Capacity Improvement Pgm) 2,000,000 2,000,000 State of Minnesota (MnDOT Safe Routes to School Pgm) 250,000 250,000 Tax Increment - Elmwood 150,000 150,000 U.S. Government (TIPPED Pgm) 0 0 U.S. Government 5,500,000 5,500,000 Undetermined 1,000,000 1,000,000 Total 18,000,000 18,000,000 Operational Impact/Other: None at this time - TBD. Project Notes: To be determined / verified. City Council Study Session Discussion Item: 112805 - 5 - Th 100 Interim Improvements Update Page 1 5. TH100 Interim Improvements Public Works Purpose of Discussion: The purpose of this discussion is to update the Council on the Mn/DOT proposal for interim improvements to Hwy. 100 in St. Louis Park and discuss next steps in the Mn/DOT project approval process. Background: At the September 26, 2005 Study Session, Mn/DOT staff presented to Council their plan to address increasing congestion on HWY 100 in SLP by making temporary improvements to the highway. In simple terms, their proposal consisted of removing the clover leaf at HWY 7 and HWY 100 and replacing it with a diamond interchange with traffic signals on HWY 7 at each ramp intersection (2); the shoulders of HWY 100 would be converted to carry mainline traffic so there could be three through lanes in each direction with limited merging areas for on and off traffic. Mn/DOT staff expressed the desire to obtain SLP approval yet this year so this project could be designed and constructed during 2006. They presented a project schedule showing project tasks, the Municipal Consent Approval Process, and a construction staging plan. Council expressed concerns that the temporary improvements might mean a delay in the major reconstruction project earlier proposed, as well as concerns over increased noise, air quality impacts, local traffic and infrastructure impacts, the potential for decreased safety, and liability to the City for approval of this interim project. Mn/DOT staff, Wayne Norris, PE and Tom O’Keefe, PE, stated this project is essentially the first stage or phase in the eventual HWY 100 reconstruction project – this work has to be done to facilitate or allow for that project to happen. It can either be done now or later on in conjunction with the reconstruction project. At the end of the Study Session, Council directed staff to communicate City concerns to Mn/DOT and request they be officially addressed. On August 29th, notice was published in the state EQB of the Mn/DOT EAW for these temporary improvements to HWY 100. The 30 day comment period ran through Wednesday, September 28th. SLP staff has reviewed and submitted comments on the EAW. The only technical concern noted was the need to provide emergency vehicle pre-emption for the new signals on HWY 7. Recent Project Activities: On November 21, the City of St. Louis Park received notice from Mn/DOT of a Negative Declaration regarding the need for an EIS for this proposed interim Hwy 100 project meaning this project does not have the potential for significant environmental effects and that an EIS is not required for these proposed improvements. Where potential environmental effects have been identified, they are being addressed in the detail design of the project or mitigative measures are being incorporated into the project design process. On November 1, 2005, Tom Harmening and Mayor Jacobs met with the Commissioner of Mn/DOT along with Edina officials to officially present City of St. Louis Park concerns to Mn/DOT (copy attached). On November 2, city staff met with Mn/DOT staff to discuss City concerns and what might be done to address them. The identified City concerns follow with preliminary indications on how Mn/DOT is expected to respond in the near future: City Council Study Session Discussion Item: 112805 - 5 - Th 100 Interim Improvements Update Page 2 Concern – Increased Noise/Air Pollution for Adjacent Properties. Possible Solution - Noise walls or other mitigation measures. Probable Mn/DOT Response: Noise barriers are planned for the full build project, but not the interim project. The City may suggest that the Noise Exemption to be obtained from MPCA require noise walls be built no later than 2015. Concern – Flooding / Storm Water Quality. Possible Solution – Unknown at this time. Probable Mn/DOT Response: MCWD and SLP storm water requirements will be met. It appears grit chambers mat be utilized on the north end of the interim project and ponds near the south end of the project. Concern - Unnecessary Construction / Traffic Delays / Unnecessary Left Turns onto Hwy 100. Possible Solution – Design and construct the final interchange at Hwy 7 now. Probable Mn/DOT Response: The full build project will include the reconstructed interchange. It is not feasible to do so now as it is unaffordable and not needed for the interim project. Concern - Traffic on Neighborhood Streets. Possible Solution - Perform Traffic Study. Probable Mn/DOT Response: Mn/DOT will forecast (model) traffic on local streets before and after the interim project and work with the city to address any impacts that they identify. Concern – Emergency Vehicle Access. Possible Solution – Provide Opportunity for Emergency Vehicles to Use Shoulders. Probable Mn/DOT Response: The shoulders and berms proposed provide shoulders and berms similar to what exists today. Concern – Narrow Lanes Jeopardize Safety. Possible Solution – Evaluate Safety Concerns before Starting Project. Probable Mn/DOT Response: Mn/DOT will conduct and provide the requested safety evaluation as part of the Municipal Consent process. Concern – Legal Liability. Possible Solution – Hold City Harmless. Probable Mn/DOT Response: The Attorney General’s office is opposed to this. To Mn/DOT’s knowledge a city has not been named in a claim as a result of their approval of a MN/DOT project. To minimize this concern over liability, the City of St. Louis Park could let the Municipal Consent period expire without action. Concern – Lack of Public Process. Possible Solution – Additional Public Process. Probable Mn/DOT Response: Mn/DOT will hold additional open houses during the Municipal Consent process as well as respond to any city recommendations for additional public process. City Council Study Session Discussion Item: 112805 - 5 - Th 100 Interim Improvements Update Page 3 Concern – Exit Ramp Flooding. Possible Solution – Repair Pavement / Restore Drainage. Probable Mn/DOT Response: Mn/DOT has included this in the interim project. Concern – Deterioration of Utica Avenue. Possible Solution -Mn/DOT Repairs Utica Avenue. Probable Mn/DOT Response: Their project does not contain this work and they are not allowed to participate in repairs to local infrastructure. Concern – Hardship to Nearby Homeowners. Possible Solution - Mn/DOT Acquisition of Homes. Probable Mn/DOT Response: Mn/DOT shares our goal of completion of preliminary layout approval along with development of an official map before the end of next year. If Met Council RALF funds are available, immediate acquisition of these homes may proceed. Concern – Pedestrian Crossing Delay. Possible Solution – Mn/DOT Funds Pedestrian Crossing. Probable Mn/DOT Response: Mn/DOT may be able to fund the portion of the trail laying on their right of way near the historic property north of the railroad tracks. Concern – Long-term Reconstruction Solution Delayed. Possible Solution – Commit to Long-term Solution. Probable Mn/DOT Response: A written commitment form the Commissioner and Governor is unlikely. The project has been designated as an “advanced design project” which makes it one of the strongest candidates for advancement should new funding become available. Concern – Timing of Highway 7/Wooddale Interchange. Possible Solution – Fund Interchange for 2009 Construction. Probable Mn/DOT Response: Mn/DOT supports the proposed grade separated interchange project at Highway 7 and Wooddale Ave. The extent of their funding will be determined by the competitive process for programs identified as there are many candidate projects with limited available funding. Concern - Additional Wear on Wooddale Avenue. Possible Solution – Set Aside Funds For Pavement Replacement. Probable Mn/DOT Response: If Wooddale is identified and used as an official Mn/DOT detour, it would be eligible for restoration. The need for this detour has not been identified at this time. Mn/DOT submitted the interim project to the City of St. Louis Park on November 22 to officially begin the Municipal Consent Approval process. As a result, the City has 15 days to schedule a Public Hearing on the project. Staff plans to request the Council set a hearing date at the December 5th Council meeting. A draft project schedule was presented by Mn/DOT to the City at the September 26 Study Session. Staff has attached a revised schedule based on the Mn/DOT submittal received on the 22nd: City Council Study Session Discussion Item: 112805 - 5 - Th 100 Interim Improvements Update Page 4 Next Steps: The following steps have been identified to respond to Mn/DOT’s interim project submittal and their expected response to our concerns: 1. Set a public hearing date on Dec 5th for this Mn/DOT project (recommend Jan 17, 2006) 2. Provide staff feedback on expected Mn/DOT response to City concerns during December 3. Staff to continue to negotiate Mn/DOT mitigation to some of the above concerns 4. Request local legislators to provide funds to deal with concerns not addressed by Mn/DOT 5. Mn/DOT host an Open House early January 2006 6. Hold Public Hearing on this project on January 17 7. Approve or disapprove the Mn/DOT submittal by April 17th or let the time period expire Are there other steps or tasks staff should be considering in regard to this proposed project? Attachments: Revised project schedule October 31 letter to Commissioner Molnau October 28 memo from Mike Rardin Prepared By: Michael P. Rardin, Public Works Director Approved By: Nancy Gohman, Deputy City Manager City Council Study Session Discussion Item: 112805 - 5 - Th 100 Interim Improvements Update Page 5 TH 100 Temporary Lane Project Schedule St. Louis Park City Council – November 28, 2005 Project Development Schedule: EAW Comment Period – ends Sept. 28, 2005 Mn/DOT Staff Approved Layout – Oct. 2005 Project Plans Turn-in – Jan. 2006 Project Letting – April 2006 Award and Construction Start – May 2006 • Stage 1 – May 2006 to July 2006 • Stage 2 – July 2006 to Aug. 2006 • Stage 3 – Aug. 2006 to Sept. 2006 • Stage 4 – end of Sept. 2006 • Stage 5 – first of Oct. 2006 Construction Finish – Fall 2006 Municipal Approval Schedule: • Access changes • Capacity increases or decreases • Acquisition of permanent rights-of-way City Council Work Session – Sept. 26, 2005 Municipal Consent Package to City – Nov. 22, 2005 City Schedules Public Hearing – Dec. 5, 2005 Mn/DOT Open House – Early Jan. 2006 Public Hearing – Jan. 17, 2006 City Council Approval/Disapproval – no later than April 17, 2006 City Council Study Session Discussion Item: 112805 - 5 - Th 100 Interim Improvements Update Page 6 October 31, 2005 Lieutenant Governor/Mn/DOT Commissioner Carol Molnau Minnesota Department of Transportation Office of the Governor 130 State Capitol 75 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 RE: Highway 100 Mitigation Project Dear Commissioner Molnau: Thank you for meeting with the City of St. Louis Park and the City of Edina to discuss the funding issues with the Highway 100 Major Reconstruction Project and the proposed Highway 100 Interim construction project planned for 2006. As you are aware, the City of St. Louis Park is quite concerned about Mn/DOT’s plan to delay the major reconstruction of Highway 100 to the year 2015. As a significant solution to the transportation problems in the west metro area, we would recommend the Major Reconstruction Project be advanced and constructed by Mn/DOT beginning in 2009 without an interim project. If an interim project is the only option at this time, Mn/DOT should be aware that the concerns and suggested mitigation measures described in the attached memo are important to the City of St. Louis Park and its residents as well as the motorists who use Highway 100. The City Council asks these concerns and suggested mitigation measures be addressed by Mn/DOT so that the St. Louis Park City Council is in a position to be able to provide Municipal Consent for this project. Thank you for your consideration in this matter, and we look forward to Mn/DOT’s response regarding our request and concerns. Please contact Mike Rardin, Public Works Director, at 952-924-2551 or myself, at 952-924-2526 after you have had a chance to review our correspondence. Sincerely, Tom Harmening City Manager City Council Study Session Discussion Item: 112805 - 5 - Th 100 Interim Improvements Update Page 7 TO: Tom Harmening, City Manager FROM: Michael P. Rardin, PE., Public Works Director RE: Project Impacts and Mitigation Suggestions - Highway 100 DATE: October 28, 2005 Background As requested, I have prepared this memo for your use in future discussions with Mn/DOT and state officials. The Highway 100 Major Reconstruction Project, recently delayed due to a lack of state funding, is now programmed for a late 2014 bid letting with construction slated for 2015 through 2017. Currently, Mn/DOT is proposing a construction project for 2006 which would provide additional vehicle capacity through our community during the interim. As a result of these two actions, our community will be impacted in various ways. The following is a list (not necessarily comprehensive) of known or possible impacts / concerns and suggested mitigation measures that I have compiled based on City Council, staff, and residents’ comments concerning these Mn/DOT proposals: Interim Project Concerns Concern – Increased Noise/Air Pollution for Adjacent Properties: With the addition of a third lane in each direction, the highway will be pushed closer to residential properties, particularly along Utica and Toledo Avenues between Minnetonka Boulevard and 26th Street. Possible Solution - Noise walls or other mitigation measures: Noise barriers should be installed or provided, at no cost to the City, in conjunction with this interim project in these areas to address increased environmental degradation due to these additional lanes along with the increased volume of high speed traffic. Cost unknown at this time – could be fairly significant. Concern – Flooding / Storm Water Quality: As a result of the increased hard surface, storm drainage issues, particularly at the north end of the project, such as storm water quantity and quality will need to be assessed and mitigated. Possible Solution – Unknown at this time. Due to vagueness of the current Mn/DOT proposal, this will have to evaluated and dealt with in the near future. Cost unknown at this time – however, felt to be minimal. Concern - Unnecessary Construction / Traffic Delays / Unnecessary Left Turns Onto Hwy 100: Is the diamond interchange and signals at Highway 7 really necessary? Is this going to be the final fix being considered for the Major Reconstruction Project? Possible Solution – Design and construct the final interchange now: If the proposed interchange is not needed as a part of the major reconstruction project, it should be designed and constructed to its final configuration to eliminate redundant work, extra cost, and user impacts in the interim. City Council Study Session Discussion Item: 112805 - 5 - Th 100 Interim Improvements Update Page 8 Concern - Traffic On Neighborhood Streets: The City is concerned that there may be increased traffic on nearby local streets due to changes in traffic patterns and volumes, and/or congestion as a result of this interim project. Possible Solution - Perform Traffic Study: These streets should be monitored and impacts addressed as necessary. An impartial unbiased party should perform before and after traffic studies on nearby adjacent local streets to assess the impacts associated with this project. Identified impacts should be mitigated by Mn/DOT as appropriate, all at no cost to the City. Cost unknown. Concern – Emergency Vehicle Access: The City is concerned the narrow lanes and lack of shoulders under the bridges will hinder and degrade the City’s response to emergencies on Hwy 100 and when it is used as an emergency response route. Possible Solution – Provide Opportunity For Emergency Vehicles To Use Shoulders: City response to emergencies on Highway 100 and when it is used as an emergency response route should be enhanced, not degraded due to this temporary project. With the conversion of existing shoulders to a third lane, provisions must be made for vehicles to pull off the highway in the event of a difficulty or emergency as well as for emergency vehicle access. If public safety is jeopardized as a result of hindered or degraded emergency response, this project should not be pursued. Concern – Narrow Lanes Jeopardize Safety: It appears that eleven foot wide lanes, lack of shoulders under bridges, and short merge lanes decrease motorist safety. Possible Solution – Evaluate Safety Concerns Before Starting Project: Mn/DOT should provide for an unbiased impartial safety evaluation of the proposed temporary lane widening project. Results of the draft and final safety evaluation should be released to the public for review and comment. If motorist safety is jeopardized, this project should not be pursued. Concern – Legal Liability: The City is concerned the Mn/DOT proposal which provides for narrow 11’ lanes, lack of shoulders, short merge lanes, and lack of recovery areas is a substandard design and increases the likelihood of accidents. Possible Solution – Hold City Harmless: In case of accidents and claims related to a substandard design, the City should not be liable due to its approval of the Mn/DOT project. Provisions should be made by Mn/DOT to hold the City harmless as a result of the City providing Municipal Consent for this project. Concern – Lack of Public Process: The City is concerned that more public process is needed. Mn/DOT’s planned public hearing may not satisfy residents’ expectations for input and information. Possible Solution – Additional Public Process: Mn/DOT should commit technical staff and other necessary resources to provide for an appropriate public process for this project. City Council Study Session Discussion Item: 112805 - 5 - Th 100 Interim Improvements Update Page 9 Concerns Regarding Delay Of Major Highway Reconstruction Concern – Exit Ramp Flooding: There are drainage issues at the exit ramp from southbound Highway 100 to Minnetonka Boulevard (northwest of the Roger’s Holiday Station) that need to be corrected in conjunction with this project. Possible Solution – Repair Pavement / Restore Drainage: Mn/DOT should provide for this minor pavement repair and the restoration of positive drainage at this location at no cost to the City. This is estimated to cost less than $20,000. Concern – Deterioration of Utica Avenue: The planned reconstruction of Utica Ave from West 27th Street to West 29th Street was delayed because it was to be rebuilt as a part of the Highway 100 Major Reconstruction Project. However, this street has continued to deteriorate and is now in need of an overlay. It would not make sense for the City to repair this street in 2006 only to see it torn up within a few years when the major reconstruction project begins. Possible Solution -Mn/DOT Repairs Utica Avenue: Mn/DOT should provide for a bituminous overlay of Utica Ave from West 27th Street to West 29th Street as a part of the Interim Project at no cost to the City. This is estimated to cost about $100,000. Concern – Hardship to Nearby Homeowners: Residents along the east side of Highway 100 north of Minnetonka Boulevard feel helpless in either improving or selling their homes due to the planned, but continued delay of the Major Reconstruction Project. Possible Solution - Mn/DOT Acquisition of Homes: Mn/DOT must commit in writing to completion of preliminary layout approval along with development of an official map no later than December 31, 2006 for the planned future Major Reconstruction Project. RALF funds must be made available to the City for immediate acquisition of these homes as they become available for purchase. Finally, Mn/DOT should immediately reimburse the City for relocation costs associated with these acquisitions so the City does not have to carry these costs into the indefinite future. Concern – Pedestrian Crossing Delay: As a part of the Highway 100 Major Reconstruction Project, a trail and a grade separated pedestrian crossing of CSAH 25 on the east side of Highway 100 was planned. Since this project has been delayed, the City has been actively working with Hennepin County and the Three Rivers Park District to construct a temporary trail along the east side of Highway 100 from Toledo Ave south to the SWLRT trail with a pedestrian bridge over CSAH 25 near Salem Avenue (just east of the T.H. 7/T.H. 100 interchange). We expect construction of this bridge and trail before the end of 2006. We will now have to coordinate this project with Mn/DOT’s interim project. It appears the proposed trail will have common construction limits with the proposed T.H. 100 interim project. Possible Solution – Mn/DOT Funds Pedestrian Crossing: Mn/DOT should fund the construction of both the bridge and the two legs of the trail (north and south of CSAH 25) as part of their interim project, at no cost to the City. This is estimated to cost about $1,200,000. City Council Study Session Discussion Item: 112805 - 5 - Th 100 Interim Improvements Update Page 10 Concern – Long-term Solution Delayed: The City is concerned the temporary project could turn into a long term fix and does not feel that would be appropriate for the City or Highway 100 users. There have been many past delays associated with this planned work; the City is concerned this could continue into the future indefinitely. Possible Solution – Commit to Long-term Solution: Mn/DOT and the State should commit in writing to the Highway 100 Major Reconstruction Project beginning no later than 2014. This commitment should be from the Commissioner of the Minnesota Department of Transportation and the Governor. Concerns Regarding Major Reconstruction Project Concern – Timing of Highway 7/Wooddale Interchange: As a part of the development of the proposed Highway 100 Major Reconstruction Project, it has been acknowledged that the Highway 7 / Wooddale Ave intersection needs to be upgraded to a grade separated interchange. This improvement appears necessary prior to the Major Reconstruction Project to provide for traffic (on Highway 100 and Highway 7) during the Major Reconstruction Project. Possible Solution – Fund Interchange for 2009 Construction: Mn/DOT should program and procure funding for this grade separated interchange project at Highway 7 and Wooddale Ave with construction beginning no later than 2009. A separate sheet is attached which lists probable costs and funding sources for this interchange project. Concern - Additional Wear on Wooddale Avenue: During the Highway 100 Major Reconstruction Project, it is likely that Wooddale Avenue from Highway 7 to Highway 100 will carry additional traffic. After the highway project is completed, it is likely that the pavement will have to be replaced due to wear and tear. Possible Solution – Set Aside Funds For Pavement Replacement: Mn/DOT should provide funds for the replacement of the pavement on this stretch of Wooddale Ave immediately following the reconstruction of Highway 100. City Council Study Session Council Policy Item: 112805 - 6 - Pool Pump Enclosures Page 1 6. Pool Pump Enclosures Councilmember Sanger will lead discussion on this item. City Council Study Session Written Report: 112805 - 7 - Louisiana Court Update Page 1 7. Louisiana Court Update Community Development Purpose of Report: The purpose of this report is to update the Council on the most recent developments regarding the operational and financial status of Louisiana Court since last reported at the September 26, 2005 Study Session. Specifically, the report provides an update on the status of Enterprise Social Investment Corporation (ESIC) replacing US Bank as the Limited Partner and provides follow-up information regarding Project for Pride in Living’s (PPL) $400,000 request for assistance with capital improvements. Background As notified previously, US Bank decided not to buy the additional tax credits for Louisiana Court and proposed to sell their limited partnership interest in the development at a deep discount. PPL immediately began discussions with potential Limited Partnership replacements. One of the groups, ESIC, visited the development site and proceeded with a more in-depth analysis of the development’s operational and financial status. Update ESIC recently informed PPL of their decision to move forward with acquiring the Limited Partnership interest in the development and have supplied a commitment letter to PPL outlining the required terms and conditions needed for them to step in. At a recent meeting attended by ESIC’s local representative, Joe Fusco, and the development’s other financial partners, Mr. Fusco stated that ESIC is aware of the current and future financial and operational needs of the development and that they are confident they have the experience and capacity to take on a project like Louisiana Court. Mr. Fusco stated that ESIC’s decision to step in as limited partner is partly mission driven and that they like to take on tough projects. ESIC’s review of the development’s financial status and their ultimate decision to become the Limited Partner assumed that the financial support to assist with capital improvements and other stabilization efforts proposed by each partner would remain unchanged, including a $400,000 deferred loan from the City. The County and Minnesota Housing Finance Agency (MHFA) have indicated their intent to continue to support the project at the funding levels established previously. ESIC is proposing to make an equity investment in the development of $1,552,000, $522,000 in additional tax credits will be disbursed at the time the Limited Partnership is transferred and a second payment of $1.03 million will be made 2010. It is anticipated that the second payment will be available to use should a debt restructuring take place in 2010. Between now and the end of the year, ESIC will be “fine tuning” the current and future financial needs of the project. The project will be presented to ESIC’s Investment Committee for formal approval prior to the end of the year and it is anticipated that the transfer of the partnership will occur the first week of January. Mr. Fusco emphasized that the decision to purchase the limited partnership is not conditioned on any anticipated requirements resulting from the “fine tuning” process. Both PPL and ESIC indicated that they were confident that they would be able to finalize terms and conditions agreeable to both. City Council Study Session Written Report: 112805 - 7 - Louisiana Court Update Page 2 Next Steps Staff anticipates requesting approval of the Limited Partnership transfer and approval to move forward with a $400,000 deferred loan for capital improvements at the December 19 Council meeting. ESIC has requested that each partner provide a commitment regarding the amount of financial support each plans to contribute towards stabilizing the project. Approval will be contingent upon ESIC becoming the new Limited Partner. Staff will work with the City’s financial and legal consultants to ensure that the terms and conditions of ESIC’s proposal do not compromise the City’s interest and to determine the steps that need to be taken to provide the capital improvement assistance. In the meantime, PPL is moving forward with MHFA regarding the release of the $305,000 Operating Subsidy grant. Grant funds should be available within the next week. The funds will allow PPL to begin housing Vail Place clients and will provide some relief in covering operating expenses. Hennepin County has also indicated a willingness to consider moving forward with the release of the $500,000 Affordable Housing Incentive Fund grant to assist with more immediate capital replacement needs. Prepared By: Michele Schnitker, Housing Supervisor Reviewed By: Kevin Locke, Community Development Director Approved By: Nancy Gohman, Deputy City Manager City Council Study Session Written Report: 112805 - 8 - Boards And Commissions Reappointment Update Page 1 8. Boards and Commissions Reappointment Update Administrative Services Background: The following board and commission members, whose terms expire on December 31, 2005, have requested reappointment for another term: Name Commission First Appointed New Term Expiration (if reappointed) Henry Solmer BOZA 03/24/2005 12/31/2008 James Gainsley BOZA 01/9/1979 12/31/2008 Susan Bloyer BOZA 03/18/1996 12/31/2008 William MacMillan Fire Civil Service Commission 8/17/1998 12/31/2008 Matthew Armbrecht Human Rights Commission 10/7/2002 12/31/2008 Bruce Cornwall Parks and Recreation Advisory Commission 10/15/2001 12/31/2008 George Foulkes Parks and Recreation Advisory Commission 11/16/2004 12/31/2008 Steve Hallfin Parks and Recreation Advisory Commission 4/12/2004 12/31/2008 Tom Worthington Parks and Recreation Advisory Commission 9/5/2000 12/31/2008 Claudia Johnston- Madison Planning Commission 2/2/2004 12/31/2008 Carl Robertson Planning Commission 3/5/2001 12/31/2008 Sharon Berry Police Advisory Commission 1/5/2004 12/31/2008 Maureen Gormley Police Advisory Commission 1/5/2004 12/31/2008 Shayne Karasov Police Advisory Commission 4/19/2004 12/31/2008 Jim Lanenberg Police Advisory Commission 1/05/2004 12/31/2008 Cal Ohliger Police Advisory Commission – Youth Member 1/5/2004 12/31/2006 Bruce Browning Telecommunications Advisory Commission 1983 12/31/2008 Robert Jacobson Telecommunications Advisory Commission 3/10/1997 12/31/2008 Mary Jean Overend Telecommunications Advisory Commission 8/17/1998 12/31/2008 City Council will take formal action on the reappointment of the Police Advisory Commission members at the December 19, 2005 Council meeting; the reappointment of all other board and commission members will take place at the January 3, 2006 Council meeting. City Council Study Session Written Report: 112805 - 8 - Boards And Commissions Reappointment Update Page 2 In addition, there are vacancies on the Human Rights Commission, Parks and Recreation Advisory Commission, and Police Advisory Commission that need to be filled at the first of the year. Staff will advertise the vacancies and solicit applications from interested candidates, and we will forward them to Council for review by mid-to-late December 2005. Council will interview candidates for the Planning Commission vacancy before the December 12, 2005 study session. If any councilmember has questions or concerns regarding any of these reappointments, please contact Marcia Honold, Management Assistant, at 952- 924-2651. Prepared By: Marcia Honold, Management Assistant Approved By: Nancy Gohman, Deputy City Manager City Council Study Session Written Report: 112805 - 9 - October 2005 Financial Statement Page 1 Formatted: Right Formatted: Font: Bold 9Item #.9 Octoberugust UGUST 2005 SEPTEMBER 2004 FinancialINANCIAL StatementsTATEMENTS Department Finance INANCE PURPOSE: REPORT Attached are the October 2005September 2004 financial statements for the General Fund and the Park and Recreation fund. The list below summarizes what is included in this packet. 1. Monthly financial statements for the overall general fund and park and recreation fund by account summary level comparing the annual budget figures to the tenthni nth month of 20054 actual figures. 2. Monthly financial statements for expenditures of the general fund by each department and for expenditures of the park and recreation fund by each division that compares the annual budget figures to the tenthninth month of 20045 actual figures. Please note that a negative sign in front of a revenue figure indicates a positive number or rather actual revenue received. In addition, when comparing the “Monthly Financial Report” to the “Departmental Expenditure report”, the “Departmental Expenditure Report” does not include budgeted or actual transfers nor miscellaneous expenses that are included as “other expense”. In reviewing the OctoberSeptember financial statements, it is important to note a couple of key factors that had an impact this month to the monthly statements provided: GENERAL FUND In comparison from August’s to September’s September’s to October’s monthly financial report, there wereare significant deincreasess in the OctoberSeptember report within Licenses and Permits revenue, Intergovernmental revenue, Supplies expenditures and Services and Other Charges expenditures.thin Charges for Services revenue the General Fund for Intergovernmental revenue, Miscellaneous revenue, Supplies and Services and Other Charges expenditures experienced a significant increase.. • Licenses and Permits Revenue decreased by approximately $60,000 which is attributable to a reduction in building permits for Mendota Homes and Brookside. • Intergovernmental Revenue decreased by approximately $627,000 which is attributed to several items: Second half Insurance Premiums for Police and Fire for $339,000 and $283,000 respectively received in September. Receipt of the 2nd quarter of Liaison Services in September for $10,000. Finally, an increase in revenue in October for the E- 911 funds for approximately $5,000. • Charges for Services Revenue increased by approximately $34,000 which is attributable to receiving two months of Housing Authority salary reimbursement for approximately Formatted: Centered Formatted Table Formatted: Left: 1", Right: 1", Bottom: 0.5", Do not suppress endnotes Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt, Bold, Underline Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Tab after: 0.5" + Indent at: 0.5" Formatted: Bullets and Numbering Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Tab after: 0.5" + Indent at: 0.5" Formatted: Bullets and Numbering Formatted: Superscript Formatted: Font: 12 pt Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Tab after: 0.5" + Indent at: 0.5" Formatted: Bullets and Numbering Formatted: Font: 12 pt Formatted: Font: 12 pt City Council Study Session Written Report: 112805 - 9 - October 2005 Financial Statement Page 2 Formatted: Right Formatted: Font: Bold $94,000 and $15,000 for Special Service Districts' reimbursement. Engineering Project reimbursement decreased by $75,000 from September to October as fewer projects were closed out this month. • Supplies decreased by approximately $13,000 which was attributed to reduced uniform purchases in Fire, Police, and Public Works totaling approximately $11,500 and reduced paper stock purchases in TSS of about $1,500. • Services and Other Charges decreased by approximately $13,000 which is attributed to the following items: $10,000 for advertising, testing, and pre-employment exams that occurred in September for new hires. $3,000 in reduced legal fees from September to October. Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Tab after: 0.5" + Indent at: 0.5" Formatted: Bullets and Numbering Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Tab after: 0.5" + Indent at: 0.5" Formatted: Bullets and Numbering City Council Study Session Written Report: 112805 - 9 - October 2005 Financial Statement Page 3 Formatted: Right Formatted: Font: Bold The increase in Intergovernmental revenue is attributable to the annual receipt of the Police and Fire State Aid of $336,112 and $298,024 respectively PARKS AND RECREATION. •The increase in Miscellaneous revenue is for January – September charges paid to the General Fund from the EDA and Utility Funds for rent totaling $63,750. •In Supplies, the increase is attributable to several items: $10,000 in costs for asphalt for patching related to cracksealing in Public Works and $3,000 for Ballistic Vests for the Police Department. •Service and Other Charges had several items that resulted in increased expenditures for the month. First, in Administration, $15,000 was incurred for Election judge pay. Another $20,000 was spent to reload the postage meter in Technology and Support Services. Finance incurred a $12,000 charge for a quarterly insurance payment. Facilities Maintenance incurred charges of approximately $31,000 and $18,000 for Building Maintenance Service and Equipment Service. Finally, Public Works paid two months of electric bills, which resulted in an additional charge of about $22,000. All other areas within the General Fund did not show a material variance in average monthly activity. In reviewing the Park and Recreation fund, the monthly financial report shows decreases in Charges for Services revenue as well as decreasesdecreases in in Charges for Services and Miscellaneous revenue. expenditures for Personal Services. Services and Other Charges • The decrease in Charges for Services Revenue of approximately $12,000 is attributable to two items: A decrease in DED Tree Removal of approximately $13,000 and $1,000 in additional revenue at the Rec. Center for open skating and hockey. • The decrease in Miscellaneous Revenue of approximately $19,000 relates a reduction in ice rental of about $21,000 and an increase in room rental fees of $2,000. •Charges for Services revenue decreased by approximately $98,000 due to reduced program revenues for items like softball, tennis and other various registrations. Also contributing to the decrease is the reduced daily admission and concession revenue for the conclusion of the summer season. •Personal Services expenditures decreased by approximately $40,000 due to reduction of seasonal staff. •The increase in Services and Other Charges of approximately $140,000 is mostly attributable to an approximate $90,000 increase in Removal/Cleaning of disease trees in the Environmental budget. Another $20,000 is for two months of electricity at the Recreation Center. Formatted: Font: 12 pt Formatted: Bullets and Numbering Formatted: Bullets and Numbering Formatted: Bullets and Numbering Formatted: Bullets and Numbering Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Bullets and Numbering Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Indent: Left: 0.25" Formatted: Bullets and Numbering Formatted: Font: 12 pt Formatted: Indent: Left: 0" Formatted: Bullets and Numbering Formatted: Indent: Left: -0.25" Formatted: Bullets and Numbering Formatted: Indent: Left: -0.25" Formatted: Bullets and Numbering City Council Study Session Written Report: 112805 - 9 - October 2005 Financial Statement Page 4 Formatted: Right Formatted: Font: Bold Approximately $10,000 is for quarterly insurance payments, with the remaining $10,000 for many miscellaneous items. Additional reminders from previous reports: • Since the City budgets on an annual basis, the budget numbers that appear on the monthly financial reports are annual figures. However, the actual revenues and expenditures are monthly figures. Therefore, you will see much fluctuation in the month to month comparison. • The interest revenue allocation is not yet reflected in the Year-to date actual numbers. Therefore, interest revenue is showing as a negative number. This number will be offset with the interest earnings once the allocation is completed. • Due to the fact that overall revenues are low during the beginning months of each year, the city keeps a reserve of approximately four months of expenditures for cash flow purposes. Attachments: Monthly Financial Statements Prepared By: Brian Swanson, Accounting Manager ant ReviewedApproved By: Jodi Bursheim, Assistant Finance Director ean McGann, Director of Finance Approved By: Nancy Gohman, Deputy City ManagerTom Harmening, City Manager Formatted: Indent: Left: 0" Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: 12 pt Formatted: Font: Not Bold