HomeMy WebLinkAbout1997/10/06 - ADMIN - Minutes - Economic Development Authority - RegularS C A N N E D
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l ffhCITY OF
ST. LOUIS
'ARK
MINUTES
ECONOMIC DEVELOPMENT AUTHORITY
ST. LOUIS PARK, MINNESOTA
October 6, 1997
1. Call to order
President Jacobs called the meeting to order at 7:15 p.m.
2. Roll call
The following Commissioners were present at roll call: Jeff Jacobs, Beverly Flanagan, Sue
Sanger, Ron Latz, Robert Young, Gail Dorfman, Jim Brimeyer
Also present were the Executive Director (Mr. Meyer); Deputy City Manager (Ms. Kutzler);
Director of Community Development (Mr. Harmening); Economic Development Coordinator
(Mr. Anderson); and City Clerk (Ms. Larsen)
3. Approval of minutes of September 15, 1997 meeting
There being no corrections/additions, the minutes were approved as presented
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4. Approval of agenda for October 6, [997
It was moved by Commissioner Sanger, seconded by Commissioner Dorfman, to approve the
agenda. The motion passed 7-0.
5. Reports -- None
6. Old Business -- None
7. New Business
a. Change Order No. 5 to EDA Contract 97-01 with Kevitt Excavating, Inc. for
asbestos abatement and building demolition at 4820 Excelsior Blvd.
Resolution EDA 97-13
Commission Flanagan noted the report stated "STS incorrectly listed the elevation as 86.6
instead of 83.6." She asked why STS was not responsible for this additional $10,000. She
thought the contract with STS would have required them to have insurance/bond.
Mr. Meyer said had all the correct numbers been in the bid specifications, it would have cost the
EDA, from the beginning, $10,000 more. Because there was an underestimate, the contractor was
caused to underbid it based on what was held out. The costs the EDA is incurring are costs that
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would have been incurr ed an yway had the right num bers been in the specs. N o additional
consulting costs were incurred, an d this is basically a unit cost fo r moving material that would
have been incurred had the project been bid with the correct num bers in th e first place.
Bob DeGroot, STS Consultan ts, said if it was an error that would have resulted in costs that were
a direct result of the design itself, an d would have been incurred by a different contractor, th at is
a different situation. STS did incur substan tial additional costs in design issues associated wi th
the site -- reducing the am ount of fill on th e site as well as verify ing/confirm ing thr ough
additional surv ey an d engineering calculations -- costs which STS bore.
Comm issioner San ger asked whose error was the miscalculation in elevation.
M r. M eyer responded that STS did the elevations.
Comm issioner San ger agreed that if it was an error made by the contra ctor, they should be
responsible for the additional costs.
Comm issioner Brimeyer could un derstan d an objection if the consultan t were asking fo r
additional costs to cover their cost to mak e the correction which they have not.
It was moved by Comm issioner Brimeyer, seconded by Comm issioner Latz, to adopt Resolution
EDA 97-13 entitled "St. Louis Par k Economic Development Authority : Chan ge Order No. 5 to
Contract No. 97-01."
Comm issioner Latz said the question befo re the EDA is would we have rejected the project
completely if it had com e in at the actual cost instead of being un derbid because of th is error. He
did not think so -- the EDA would have incurr ed these costs -a un it cost - SO all of the bidders
would have come in $10,000 higher in their bids.
Commissioner Young sought clarification: the bid specs were incorrect -- how were they
incorrect; who did the specifications.
Mr. DeGroot said STS prepared the bid specs and there was one elevation whose numbers were
transposed by the draftsman that was presented on the drawings. That spec was how the quantity
was determined by all the contractors bidding. As a result, all contractors would have underbid
this job by the amount he believed is a justifiable quantity.
The motion passed 6-1 (Commissioner Flanagan opposed).
8. Communications and bills
a. Vendor claims
It was moved by Commissioner Young, seconded by Commissioner Latz, to approve and
authorize payments.
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c.C A N N ED
The motion passed 7-0.
9. Adjournment
The meeting adjourned at 7:29 on a motion by Commissioner San er, seconded by
Commissioner Latz, which passed 7-0.
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