HomeMy WebLinkAbout2006/02/13 - ADMIN - Agenda Packets - City Council - Study SessionCity Council Study Session
February 13, 2006
6:30 p.m.
6:00 PM Police Advisory Commission Interviews
Discussion Items
Approximate
Times
1. 6:30 Al’s Bar Site Redevelopment Plans & View
2. 7:30 NORC Grant Request
3. 8:00 Bass Lake Site: 3735 Belt Line Boulevard
4. 9:00 Sidewalk Snow Removal Discussion
5. 9:30 Agenda Planning
9:45 PM Adjourn
Written Reports for Council Review
6. Grant Year 2006 Community Development Block Grant Proposed Allocation
7. National Lead/Golden Auto Redevelopment Project
8. Zoning Ordinance Amendments
9. Annual Report
Auxiliary aids for individuals with disabilities are available upon request. To make
arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518)
at least 96 hours in advance of meeting.
City Council Study Session
Discussion Item: 021306 - 1 - Al's Bar Site
Page 1
1. Al’s Bar Redevelopment Proposal Community Development
PURPOSE OF DISCUSSION:
Preview the site and building proposal for a 14-story, mixed use building on the Al’s Bar site and
discuss potential request for Tax Increment Financing (TIF).
Background:
We have received an application from Mathwig Development for redevelopment of the Al’s Bar
and Anderson Cleaner’s site, located in the northwest corner of Excelsior Boulevard and France
Avenue.
The application is for a Preliminary Planned Unit Development (PUD) and Preliminary Plat
and includes the following items:
• A 14-story building, 178 feet tall
• Building constructed predominantly of glass, with stone veneer on 1st floor, and copper
and wood accents
• 89 condominium units
• 5,600 square feet for a family restaurant by restaurateur Vincent (who lives in Minikahda
Oaks).
• 12,200 square feet for offices
• 14 above ground parking spaces
• 251 below ground parking spaces
• An outdoor plaza, reflecting pond, entry fountains
• A trail connections to Bass Lake Park from France Avenue
Attached is a drawing of the building and a site plan, along with maps showing the
Comprehensive Plan designation and the zoning on the properties. Nine parcels are included in
the overall site. Five of the parcels in the northern part of the site are zoned R-4, and the four
other parcels are zoned Mixed Use. Mixed Use requires a PUD for development.
At a previous meeting the Council asked that staff provide it with information of other tall
buildings in SLP relative to their height and proximity to adjacent land uses. This information
will be provided at the Council meeting.
Development Guidelines:
This site is part of the area which was the subject of a study undertaken last year by the city in
conjunction with the neighborhood that resulted in the “France Avenue and Excelsior Boulevard
Development Guidelines.” The guidelines include this site and the motel site to the west. The
Guidelines were adopted by reference into the Comprehensive Plan and are attached.
City Council Study Session
Discussion Item: 021306 - 1 - Al's Bar Site
Page 2
Process:
In December and January the developers held three neighborhood meetings to roll out the
proposal. The first two were sparsely attended, however at the third approximately 100 people
attended. Some neighbors spoke in favor of the building, however many spoke in opposition to
the height. We received several comment cards and emails as well, with the main issue being
height.
On February 6, 2006 an application for a Preliminary PUD and Preliminary Plat was received by
the City. If it is deemed complete, a public hearing for the Preliminary PUD and Preliminary
Plat will be scheduled for March 8th, 2006 before the Planning Commission, with consideration
by the Council tentatively scheduled for April 3rd. Approval of a preliminary PUD requires an
affirmative vote of 2/3rds (5/7) of all the members of the City Council.
Discussion:
The developers and their representatives would like to present their plans to the City Council for
feedback and discuss the potential request for Tax Increment Financing (TIF).
Attachments: Comprehensive Plan and Zoning maps
Aerial photo
Building elevation
Site plan
Map of basic height requirements by zoning district
Development Guidelines for Excelsior and France
Photos from Neighbors showing site lines from neighborhoods
Prepared By: Meg J. McMonigal, Planning and Zoning Supervisor
Approved By: Tom Harmening, City Manager
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 1
2. NORC Grant Request Administrative Services
PURPOSE OF DISCUSSION:
Annette Sandler from Nurturing our Retired Citizens (NORC) will be in attendance to discuss a
NORC grant proposal being submitted to the State. As part of this grant proposal, NORC is
requesting $1,000 from the City to assist in matching this proposed grant.
Background:
NORC is asking for a $1,000 grant from the city as part of a match amount needed to apply for a
$250,000 grant from the state of Minnesota. To apply, NORC must be able to match the
$250,000 through a combination of dollars and in-kind services. In-kind services already
provided by the city (staff liaisons to the NORC Steering Committee and meeting room space)
are included in the documents.
Finance Director Jean McGann reviewed the documents and is suggesting NORC specify more
clearly how they would spend the $1,000 from the city.
Attached you will find the supporting documents supplied by NORC for your review and
discussion.
Attachments: Grant Narrative (Draft)
Total Funds Budget 2/1/06 (Draft)
Budget Narrative
Work Plan (Draft)
Memorandum of Understanding (Draft)
NORC Budget
Prepared By: Marcia Honold, Management Assistant
Approved By: Tom Harmening, City Manager
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 2
Minnesota DHS Community Service/Community Services Development
Systems Change Grant Narrative DRAFT 2/1/06
Applicant Organization: Jewish Family and Children’s Service of Minneapolis
Project Title: Congregational Nursing – Expanding Diversity, Geography, Education (CN-
EDGE)
Counties in Project Service Area: Hennepin County
Applicant organization is a (check one) ___ for profit, X Not for profit, ___ unit of
government
Project Narrative (5 pages maximum) Describe the overall design of the project. Include service package to be provided, the
characteristics of target clients and how many persons will be served.
OVERVIEW
The “Congregational Nursing-Expanding Diversity, Geography & Education” project (CN-
EDGE) is an 18-month proposal designed to expand the diversity and geographic reach of
congregational nursing programs, while educating stakeholders such as health care providers, the
Faith Communities Network, seniors, and families regarding the benefits and use of
congregational nursing and a wide range of supporting resources. This project accentuates a
transition from “parish nursing” to the interfaith approach of “congregational nursing”, a crucial
factor in diversifying and broadening the reach of this faith based eldercare service.
CN-EDGE integrates formal health care with quasi-formal support of congregational nurses,
clergy and/or volunteer care teams, as a cost effective approach to helping seniors improve their
quality of life, maintain their independence and remain in their homes for a longer period of time
when faced with illness and injury.
The expanded geographic area will extend the City of St. Louis Park “age friendly” zone to a 7-
mile radius from the center of the city to include areas of Hopkins, Minneapolis, and
Minnetonka. It creates an opportunity for adding diversity to the congregational support system
by potentially adding nurses to 3 Jewish Synagogues, 1 Russian-speaking congregation, and 1
Muslim congregation, and educating and raising awareness in all congregations of the needs of
frail seniors and the resources to support them.
In addition, the project will build upon the established support networks, combined eldercare
services and resources, and congregational nurse program experience of: area nursing homes and
health care systems, the federally funded St. Louis Park Nurturing Our Retired Citizens (NORC)
demonstration project, the Metropolitan Area Agency on Aging (MAAA), “Supporting Seniors
Across Systems” (SASS) project, and the Faith Community Nurse Network (FCNN) to:
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 3
• Build a more robust discharge planning referral model, more effectively connecting frail
seniors to faith congregational support
• Integrate and maximize supporting resources such as informational resources and the
networking capabilities of the St. Louis Park and Hopkins NORC steering committees.
• Identify cost effective implementation practices and explore sustainability challenges and
opportunities for supporting congregational nursing, clergy, and volunteer health care teams.
OBJECTIVES OF THE CN-EDGE PROJECT ARE TO:
1. Extend congregational nursing services to underserved culturally diverse senior populations by
expanding and broadening the program concepts and approach from “parish nursing” to an
interfaith “congregational nursing” model.
The parish nurse program concept has grown from a Lutheran based philosophy into over 8000
Christian settings. This project will work to extend the philosophy and awareness of the nurse
program to congregations who have not traditionally been part of the culture of “parish” nurse
programs as well as to other Christian congregations previously not involved. An interfaith
training program run through the United Theological Seminary, was initiated and funded by
NORC and developed and implemented with the Metropolitan Area Agency on Aging SSAS
project partners. This training takes into consideration guiding principles of traditions other than
Christianity. With this interfaith training program now in place, we will work to add 5 new
congregational nurse programs: 3 Jewish synagogues, 1 Russian-speaking congregation, and 1
Mosque, resulting in access to services for a total of approximately 1600 seniors.
2. Expand the overall number of seniors receiving congregational nursing, or congregational
support from clergy and/or volunteers, within the targeted “age friendly” zone, a 7-mile radius
from the center of St. Louis Park. With 5 more programs through the CN-EDGE project added
to the 11existing programs, there will be a geographic concentration of 16 programs in this area.
Programs will represent a range of denominations including Catholic, United Church of Christ,
Methodist, Lutheran, Jewish, and Muslim. We believe this concentration moves us closer to a
“tipping point” in this age friendly zone. As more congregations know about and initiate calls for
support in setting up the programs, the time spent by the coordinator and community liaison
explaining and “selling” the concept can be redirected to the implementation process. Also, as
more people learn about the benefits and services, the better the chances are for support to
sustain of the programs.
3. Design and implement a managed HIPAA compliant referral system connecting 7 nursing
homes in the target zone, with congregations in any location to which the senior will be
discharged. An enhanced system will increase identification and connections with vulnerable
seniors most in need of resources and support services, and maximize the use of existing
resources. The nursing home is a strategic point for identifying short term rehab residents, “the
frailest of the frail” seniors who will most need the holistic care of a congregational nurse, but
are in a more fragile state of mental and physical health and therefore less likely to initiate the
contact on their own. Details regarding the referral process will be completed as part of the
project. . Design and implementation elements of the new referral system will include: voluntary
written permission from seniors requesting that they be contacted by a congregational nurse or
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 4
clergy after discharge from one of 7 nursing homes; design of a HIPAA compliant voluntary
release form in English and Russian; discharge planners will inform the NORC community
liaison who will request that an appropriate congregational nurse or clergy contact seniors;
NORC will collect and track data regarding the number of discharges and follow-ups and related
data as determined during the design stage; distribution of resource literature that would help
clients remain independent after discharge; and training for congregational nurses and/or clergy.
Seniors who request a contact, will be connected with an area congregation whether or not they
are a member. The referral system will be designed to capture information and data that might be
useful in discussions with health insurance representatives regarding the incentives and barriers
to supporting congregational nursing. Partners involved in design and implementation of the
process include: Dr. Jennifer Olson at Park Nicollet Clinic and Methodist Hospital Home Care,
NORC network of Faith Communities, and seven nursing homes in the “Age Friendly”
designated zone – Sholom Home West, St. Louis Park Plaza, Westwood Care Center, Texas
Terrace, Park Health & Rehab, Hopkins Care Center, and Chapel View Augustana. An
important component in the process design is to increase awareness and use among
congregational nurses, seniors, family members and other supporting partners, of existing
resources such as the Senior LinkAge Line® call centers, MinnesotaHelp.info™, and the
Annette Toft Langdon Faith Community Nursing Collection at Brookdale Library, and the
Golden Tracks LTC Network Portal. These and other resources will be promoted at multiple
points such as at the initial point of nursing home discharge planning referral, in congregational
nurse training, NORC senior resource directories, NORC Health and Wellness lectures, the
NORC Cable TV show, and the NORC Newsletter.
Describe the need for the systems change and how that need was determined, cite the
information used to determine the need.
An overall systems change in the long term care of seniors is supported by The Minnesota Board
on Aging legislative priorities 2005, which states that over the next 25 years the number of
Minnesotans over age 65 will double from 600,000 to 1.2 million. The increasing incidence of
acute illness and injury, coupled with the shortage of hospital beds and increased health care
cost, results in increased discharge to rehab facilities. This shift will cause an increase in the
number of seniors being discharged from rehab facilities back into the community. It is at this
juncture that seniors are the most vulnerable for decline, resulting in long term nursing home
stays. There were approximately 1680 discharges from the 7 participating nursing homes in
2005. As the nursing home clientele shifts to short-term stays, communities are pressed to create
support systems to ensure the independence, well-being and quality of life of their seniors, and to
create mechanisms to effectively connect them to those resources.
The need for congregational nurses as a cost effective response to helping seniors remain
independent is becoming well documented. The Hennepin County “SHAPE 2002: Senior Health
Report Card” states that over three-quarters of seniors stay involved with their place of worship.
Working through faith communities, congregational nurses serve as health counselors and
educators, train volunteers, develop support groups, and serve as referral agents and health
advocates, to keep seniors healthy and to reach out to isolated and at-risk seniors. The MAAA
“Supporting Seniors across Systems” October 2005 report provides strong confirmation that the
interventions of congregational nurses have significant impact on the health and well-being of
older persons, and that this likely results in health and long-term care cost savings for
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 5
individuals, health plans/insurers and publicly-funded health and long-term programs (Medicare
and Medicaid).
A major systems change represented in this project is the need to expand the concept of the
“parish nursing” to an interfaith “congregational nursing” approach. This is NOT just a
semantic change; rather the notion of “congregational nursing” enables the program to expand
into synagogues and other non-Christian settings, serving a more diverse group of seniors. For
example, there is a tremendous need for congregational nurses in the Jewish community, both
locally and nationally. The “2004 Population Study of the local Jewish Community”, states that
Minneapolis has the highest percentage in the nation of Jewish households with elderly persons
living below the Federal poverty level. Through the work of the NORC project, there will soon
be 3 synagogues in St. Louis Park with congregational nurses. There are fewer than 10
synagogues in the country with congregational nurses. These numbers are dramatically small
when compared to 8000 Christian parish nurses in the country, of which 210 are in the Twin
Cities area. With the help of the CSSD grant, CN-EDGE will work to expand into 3 more
synagogues, establishing Minnesota as a national leader for congregational nursing programs in
the Jewish Community.
Many of the services and experiences learned from the St. Louis Park NORC project are ready to
be expanded into a broader geographic area and extend into a more diverse audience with the
CN-EDGE project. Through the federally funded St. Louis Park NORC project a wide range of
initiatives has been developed and is sustained in the community. These projects identify seniors
who are isolated and engage them in community activities, empower older adults to participate in
the community, educate residents and service providers about existing resources, and initiate an
outreach program to connect seniors and their families to the available services in the
community. While the primary focus of the CN-EDGE project will be on extending
congregational nursing programs, the natural extension of city and statewide resources and the
continued development of integrated services are natural and efficient extensions of the NORC
project, and will considerably enhance the effectiveness of the CN-EDGE project.
There is a pressing need for health and social services in the Mpls. – West Metro Russian-
speaking immigrant community. The 2004, Twin Cities Jewish Population Study found that
over 600 of the1800 Jewish households in Minneapolis from the former Soviet Union live below
the poverty level. In 2004, 360 of these Russian-speaking households needed help coordinating
services for an elderly or disabled person. Added to these numbers are many Christian Russian-
speaking immigrants who have similar financial and social circumstances. The CN-EDGE
project will seek to establish a nurse or other congregational support in a congregation with a
high percentage of Russian immigrants. The CN-EDGE coordinator will also work with nursing
homes to ensure the new referral system is linguistically and culturally sensitive for Russian-
speaking seniors.
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 6
A need for a more robust referral system is supported by discussions with medical care
providers, congregational representatives, and nurses. The existing resources of St. Louis Park,
Park Nicollet Clinics, social service agencies, and faith congregations will be utilized more
effectively through a managed voluntary referral system between nursing homes and
communities. With CN-EDGE funding, there will, by December 2007, be 16 congregational
nurse programs serving over 4600 seniors in the St. Louis Park and extended “age friendly”
zone. A well managed referral and follow-up system is essential in maximizing knowledge of
and referral to these services. There are many seniors who could benefit from the services of a
congregational nurse but who are unaware, or even if informed of the nurse’s services, feel too
weak or vulnerable to make the necessary follow-up contact on their own.
Describe the strategic changes this project will make in the current long-term care system;
how will the project change the long-term care system? What are the intended systems
change outcomes?
Specific strategic changes include:
• Approximately 1600 Jewish, Russian and Muslim seniors will have access to congregational
nurse or other congregational support, a dramatic increase in diversity in the target zone as
well as nationally.
• Nursing homes and faith communities will link together in a new managed referral process,
resulting in broader community assistance for seniors being discharged from a rehab center.
• Nursing homes and faith communities will approach the business of data collection in a new
way as they work with the NORC project to gather data and track the referral and follow-up
process.
• Expansion of the geographic “age friendly” community zone influenced by the federally
funded NORC project to included areas of Hopkins, Minnetonka and Minneapolis, providing
access to congregational nurse services for over 4600 seniors by December 2007.
• Increased awareness among stakeholders of an interfaith approach to congregational nursing,
thereby laying the groundwork for further expanding the diversity of seniors served by these
programs.
• Achievement of a “tipping point” where congregations begin initiating calls for assistance in
implementing a CN program, resulting in administrative cost savings as staff spend less time
“selling” and more time training and implementing the programs.
• Further integration and maximization of supporting resources such as eventual shared
steering committee meetings across St. Louis Park and Hopkins to address common issues.
• A summary report of challenges and opportunities related to sustaining the CN-EDGE
program and a heightened awareness among insurance representatives, local government
officials, and other stakeholders, of the economic and quality of life value of congregational
nursing.
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 7
Describe how the new model will become financially sustainable. Include existing and
anticipated revenue sources used to achieve financial sustainability – and when
sustainability will be achieved.
Lessons from the CN-EDGE project will be added to the NORC replication model currently in
development and being tested in Hopkins with a longer-range goal of seeking funding from
communities, counties or the state for consultation in transforming other Minnesota communities
into “age friendly” communities.
Seed funds from the CN-EDGE project support a portion of approximately the first 12-18
months of a nurse position. Congregations, with the added consultative support of the CN-
EDGE coordinator, are responsible for providing ongoing funding. We anticipate that
increasing the nurses’ efficacy through FCNN training/networking and other continuing
education will enhance their presence within the congregation, which will result in the
congregations’ financial commitment to sustaining the position long term.
The CN-EDGE coordinator will initiate exploratory conversations with stakeholders invested in
the successful quality of life and the economic outcomes of congregational nursing.
Stakeholders will include: health insurance representatives, local government representatives,
FCNN, MAAA, congregations and other stakeholders to consider alternatives for sustaining
congregational nurse programs, and related program support. The broad membership networks
of the NORC project in St. Louis Park and Hopkins provide a forum for discussion and
exploration that includes local government and housing officials, health care representatives,
schools, senior programs, and county representatives. Through this project we will also engage
in exploratory discussions with representatives of the health insurance industry to better
understand the incentives and barriers to their potential support of congregational nursing
programs. Through the overall planning and implementation process we will also actively work
to identify and, where possible, consolidate fragmented or duplicated services across
congregations and formal health care providers.
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 8
Describe the role/s, expectations and resource contribution/s of each partner in the project.
Attach the memorandum of understanding among the partners.
Partner Major Roles Contributions (In-kind)
Nursing Homes
(7 in Target Area)
Create referral forms
Implement referral process
Contact NORC or congregation
Distribute informational literature
$500/each cash
contribution
Staff time
Park Nicollet Clinic
And Methodist Hospital
Home Care
Consultation/discussion re: referral process
Consultation re: sustainability
Nurse Education /training
The Foundation support of 1 pending synagogue
CN program through NORC project
Doctor Time
Technical Assistance of
Director
Nurse education lectures
NORC Staff and implementation of the project; Referral
forms – creating, printing, distribution, and
training; Resource directories; Training for nurses
through the Faith Communities Network; free
listing in the NORC Resource Directory and on
the NORC web site;
Health and Wellness lectures
Staff Time
FCNN Board membership
Faith Community Nurse
Network of the Greater
Twin Cities (FCNN)
Mentor and professional development for nurses
Nurse education
Consultation re: sustainability
Volunteer Board time
St.. Louis Park Meeting space
Steering Committee (Mayor, City Mgr., Housing
Rep)
Consultation re: sustainability
Staff time
Meeting space
$1,000 cash(requested)
Hopkins Steering Committee (Mayor, City Mgr, Housing
Rep)
Consultation re: sustainability
Meeting space
Staff time
$ for senior resource
directory
Meeting space
Jewish Family an
Children’s Service of
Mpls.
Program administration
Referral resource for seniors needing case
management, transportation, counseling and
related services.
Steering Committee
Consultation re: sustainability
Staff Time
Space
Telephones
Supplies
Metropolitan Area Agency
on Aging
Technical Assistance
Consultation re: sustainability
Steering Committee
Staff Time
Promotional magnets &
materials
Hennepin County
Golden Tracks
MinnesotaHelp.info™
Steering committee
Technical Assistance
Grant Review
Creation of LTC Network Portal in catch area
Consultation re: sustainability
Staff time
MinnesotaHelp.info™
Langdon Faith Community
Nursing Collection at
Brookdale Library
New York Life. LTC Ins. I Consultation re: sustainability Staff time
Ucare. MN Health Plan Consultation re: sustainability Staff time
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 9
If applicable, provide the name and address of one nursing facility in the project’s service
area that has or is permanently closing beds under MS 256B.436 or closed NF beds after
December 31, 2004.
Augustana Home, 1007 E. 14th ST. Minneapolis, MN 55404
Total Funds Budget 2/1/06 -
DRAFT
Jewish Family and Children's Service of
Minneapolis
Fiscal Year '07 7/1/2006 - 12/31/2007
18/months
Cost Categories Grant Funds
(totals from C)
Non Grant Funds
(totals from D) Total
1. Personnel $114,440 $256,575 $371,015
2. Travel $3,000 $0 $3,000
3. Building Space $10,500 $18,000 $28,500
4. Communications and
Utilities $1,840 $900 $2,740
5. Supplies $15,100 $26,000 $41,100
6. Contracts $92,120 $29,250 $121,370
7. Other Costs (Specify) $13,000 $0 $13,000
8. Total Cost (add lines 1 to
7) $250,000 $330,725 $580,725
Jewish Family and Children’s Service of Minneapolis (JFCS)
Congregational Nursing, Expanding Diversity, Geography and Education
CN-EDGE Project – CSSD Proposal
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 10
BUDGET NARRATIVE
PERSONNEL
Salaries and benefits are calculated over 18 months unless otherwise designated.
Grant funds will be used to support salaries and the agency’s portion of health insurance,
pension, life and disability insurance for the equivalent of 1.75 FTE spread over 3 positions. The
salary levels are part of the JFCS salary system and conform to similar positions in other human
service agencies.
CN-EDGE Coordinator @ 50%: is responsible for daily management of the project and
the supervision of the CN-EDGE Community Liaison and Administrative Assistant.
Responsibilities include managing: the St. Louis Park and Hopkins NORC Steering
Committees, collaboration with 7 nursing homes to design and implement the referral
process and related staff training, working with the Faith Communities Network in St.
Louis Park and Hopkins, create and manage a referral data collection process, conduct
sustainability conversations with stakeholders, work with FCNN, MAAA, NORC
Steering Committees and others to create a summary report regarding barriers and
challenges to sustainability of congregational nurses.
CN-EDGE Community Liaison @ 75%: Responsibilities include: working with faith
communities to promote congregational nursing; Prepare 5 congregations to be ready to
hire a nurse; educate and work with additional congregations who will use clergy and
volunteers to respond to nursing home referrals, work with congregations to implement
the new referral process.
CN-EDGE Administrative Assistant @ 50%: Responsibilities include: providing
administrative assistance to the Coordinator and Community Liaison efforts with
communities and congregations, collect referral data, create promotional materials,
translate selected informational and promotional materials into Russian, provide Russian
translation for seniors and congregations as needed.
FCNN volunteer cost equivalent is calculated at the estimated U.S. dollar value of a volunteer,
$17.50/hr., based on “Volunteer Management Review” article, 10/19/05, on Charity
Channel.com.
TRAVEL:
Mileage and parking: Estimate 5000 miles over 18 months for 1.75 FTE CN-EDGE staff, and
JFCS COO @ 10%. Estimate is based upon experience with NORC project mileage to prepare
and launch 6 congregational nurse programs. Cost reflects broadened geographic zone for CN-
EDGE project. Estimate averages approximately 65 miles/week shared by 4 people.
Mileage and parking for 5 nurses: Provides start up money of approximately 350 miles of nurse’s
initial travel to meet with congregants. Congregations are expected to sustain mileage
reimbursement beyond this initial start-up.
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 11
BUILDING SPACE: Spaced leased at 13100 Wayzata Blvd. Rent expense is prorated based on
the # of FTE’s.
COMMUNICATIONS AND UNTILITIES: Based on $700/year for 1 FTE. Grant request
reflects 18 months for 1.75 FTE.
SUPPLIES:
Postage: reflects estimated costs over 18 months for normal correspondence as well as
promotional and informational material mailing to congregations, steering committees, and
nursing homes and other stakeholders.
Printing & Promotion: includes brochures specific to 10 - 16 individual congregations and
Russian language information materials. Collaborative brochures among faith communities will
be explored as a cost saving strategy.
Nurse program start-up equipment costs: Start-up costs, estimated at $4900 for one
congregational nurse, were developed in consultation with FCNN and TRUST (Toward
Renewed Unity and Service Together). CN-EDGE is asking for approximately half of that cost
($2500) to be paid by the grant for 5 nurse programs for a total cost of $12,500. Congregations
are expected to invest in the start-up costs as part of the “readiness” preparation. This
investment encourages commitment and sustainability.
CONTRACTS:
Congregational Nurses will be funded at 100% (10 hours/week) for first 12 months. In Year 2 (6
months) the grant will fund 75% (7.5 hours/week). The 25% matching funds will be funded by
the congregations, or through supplemental grants if needed. The preparation process toward
implementing a congregational nurse includes an eventual financial commitment by the
congregation.
OTHER COSTS:
Congregational Nurse Training – 40 hours of training at United Theological Seminary or other
International Parish Nurse Resource Center approved class for 5 nurses. Course Costs $500 per
nurse.
40 hours of nurse’s time at $25/hour x 40 hours covers the cost of the nurse’s time in the
additional congregational nurse-training program.
Continuing Education workshop tuition costs – Estimated at $100/ea for 5 nurses to attend local
area workshops such as the Jewish Healing Program workshop @$45. One hundred dollars is
assumed to cover 1-2 workshops during the 18 months of the program.
Salary hours for Continuing Education and Network meetings for 5 nurses: Estimate assumes
approximately 1-2 four hour continuing education workshop and 9-10 FCNN 4/hour
training/education programs = 40 hours over 18 months = $1000 salary per nurse.
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 12
COMMUNITY SERVICE/COMMUNITY SERVICES DEVELOPMENT
WORK PLAN – DRAFT 2/1/06
Applicant Organization: Jewish Family and Children’s Service of Minneapolis
Submission date: 2/24/06
Project Title: Congregational Nursing – Expanding Diversity, Geography & Education (CN-EDGE)
Steps in the project –
What will be done?
Time line
When will it be
done?
Key personnel
Who’s
responsible?
Outcomes – What will be measured and how
does that relate to the change?
Reassign % of current
NORC staff time to CN-
EDGE project
At grant
approval notice
JFCS COO Experience, knowledge, & a network of partner
relationships to ensure success of CN-EDGE
project. Measure: project success outcomes
Initiate project planning
with the St. Louis Park
and Hopkins steering
committees and with
future collaborators and
stakeholders in the new
“expanded age friendly
zone”
July 2006
Ongoing
CN-EDGE
Coordinator
NORC Age Friendly community is expanding to
become approximately 7-mile radius from the
center of St. Louis Park, now including parts of
Minneapolis, Hopkins, and Minnetonka.
Measured by # of services within defined
geographic boundaries.
Bring together nursing
home representatives to
design and implement
referral process. Design
the HIPPA compliant
release form with Park
Nicollet Center for Senior
Services consultation.
July-Sept 2006 Nursing Home
Administrators,
NORC Steering
Committees
A referral process with forms in English and
Russian.
Staff from 7 nursing homes will have increased
knowledge of Congregational nurse and clergy
program benefits and of community resources.
Measured by existence of process and forms.
Meet with Faith
Communities Network in
St. Louis Park and
Hopkins to:
• Expand awareness
and encourage
development of “age
friendly”
congregations
• Promote the benefits
and strategy for
establishing a CN
program or
clergy/volunteer
program
• Educate and support
their response to new
referrals from nursing
homes
August 2006
Quarterly
meetings
NORC
Community
Liaison
CN-EDGE
Coordinator
16 Faith Communities are
• Aware of & working toward becoming
“age friendly” congregations
Measured by services offered
• Have a protocol for receiving and
responding to seniors discharged from
nursing homes
• Are collecting referral data with NORC
New Faith communities are starting to initiate
calls for assistance in establishing a CN program.
Measured by # of calls.
A culture shift from “Parish Nursing” to
“Congregational Nursing” is reflected in printed
materials and in stakeholder awareness.
Measured by materials review and identified
examples.
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 13
Make individual
connections to new
congregations that may
be interested in a CN
program. Target
synagogues, Mosque, and
Russian-speaking
congregations.
July 2006
Ongoing
NORC
Community
liaison
Congregations accomplish required stages of
preparation to support integration and
sustainability of a CN, or of clergy/volunteer
outreach to seniors. Measured by # of
congregations expressing interest and # moving
through preparation process.
Implement 5 new CN
programs
(several congregations
are already in the
preparation stage, making
a July start-up
reasonable)
July 2006– June
2007
NORC
Community
Liaison
Expanded diversity of seniors served by CN
programs:
• 3 new Jewish CN programs
• A Mosque and a Russian speaking
congregation with either a CN program or
with added clergy/volunteer support and
participating in the new referral system
Meet with target area
congregational nurses or
clergy representatives to
seek in-put, and train
them regarding the
referral and reporting
process.
July – October
2006
NORC
Community
Liaison
11 or more area congregations will have increased
knowledge about the process and resources to
assist them in their support of seniors.
Measured by # of participating congregations.
Train health care staff to
use the referral protocol
and form
October 2006 Nursing Home
Administrators
CN-EDGE
Coordinator
Discharge staff from 7 nursing homes is
knowledgeable about the referral process to
congregational support for seniors. Measured by
# of referrals, nursing home staff feedback.
Implement new referral
and follow-up protocol
November 2006
Ongoing
Nursing Home
Administrators
NORC
Community
Liaison
Seniors receive at least one contact from their
congregation after being discharged from a
nursing home NORC tracks data, including #
of referrals, from nursing homes, to each
congregation, and # of follow-ups.
Create and begin
distribution a Senior
Resource Directory, Web
site & Referral phone line
for Hopkins based on
model developed for St.
Louis Park
October 2006 –
Dec 2007
NORC
Administrative
Asst.
Integration and maximization of supporting
resources
Referral line assistance in English and Russian
Measured by completed products, Tracking of
# of Web site hits, phone calls, directories
distributed.
Develop Health and
Wellness lectures in
support of congregational
nursing programs.
Integrate cultural and
linguistically appropriate
components to attract and
serve an expanded
audience of seniors and
families and volunteers,
focusing especially on
Russian-speaking, Jewish
and Muslim seniors.
Ongoing NORC
administrative
assistant
An expanding diverse audience of seniors, their
families and community, learn strategies and
support resources to help them maintain their
independence and to remain in their homes for a
longer period of time when faced with illness and
injury. Measured by audience survey.
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 14
Explore sustainability of
CN programs with
FCNN, MAAA, NOEC
Steering Committees,
Ucare MN, NY Life LTC
Insurance, MN Board on
Aging and other
stakeholders.
Sept 2006- Dec
2007
CN-EDGE
Project
Coordinator
NORC Steering
Committees
Identification and collection of data that will
enhance discussions exploring the incentives and
barriers to funding CN programs
Broad constituency of stakeholders has input into
strategies for sustaining congregational nurse
programs. Stakeholders are more knowledgeable
regarding the challenges and opportunities.
Measured by # of discussions, # of stakeholders
participating, feedback from stakeholders.
Finalize and share with
stakeholders the
summary report of
challenges and
opportunities to
sustaining congregational
nurse programs.
December 2007 CN-EDGE
Coordinator,
NORC Steering
Committees
A resource for potential “Next Steps” in
sustaining congregational nurse programs.
Measured by summary report content review
and stakeholder feedback.
• JFCS COO – Mari Forbush, MSW, Chief Operations Officer at Jewish Family and
Children's Service of Minneapolis (JFCS), oversees the NORC project and all JFCS programs
for families, children and seniors. She has 25+ years administrative and social work
experience at the University of MN and JFCS.
• CN-EDGE Coordinator – Annette Sandler, is the St. Louis Park NORC Project
Coordinator. She has a Masters degree in Social Geriatrics and a Certificate in Advocacy
Leadership for Vital Aging from the University of Minnesota, 20+ years experience in
volunteer leadership and 2 years with NORC.
• CN-EDGE Community Liaison – Joy Gordon is the St. Louis Park NORC Community
Liaison. She is a graduate of the University of California at Berkeley and Columbia Teachers
College. She has 20+ years’ experience mobilizing volunteers especially in the area of
enhancing the lives of senior citizens.
• CN-EDGE Administrative Assistant – Tatiana Nesvijski is the Administrative Assistant for
the St. Louis Park NORC Project. She has a BA in teaching from Moscow University, and
many years experience mobilizing volunteers. Her native country is Russia. She speaks fluent
Russian and Portuguese.
• NORC Steering Committees – A broad range of government, faith community and social
service representatives from St. Louis Park and Hopkins. See MOU.
• Nursing Home Administrators – Administrators from 7 partner nursing homes in
geographic target zone. See MOU.
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 15
Budget for the NORC Project
$ 833,000
$ 16,660 Fee to National NORC programming office 2% of original grant
$ 450,000 Staff Salary(4 full time staff) (150,000 per year for
3 years)
We currently have 3 staff due to funding laps from AoA
$ 100,000 Congregational Nurses We are working with
8 new congregations
in St. Louis Park
$ 12,000 Rent to Lenox Community Center (6,000 per year for
two years)
$ 20,000 to support staff at Lenox
$ 12,366 Printing and Postage for Resource Directory
$ 2,000 new computer for Lenox
$ 2,000 home safety checks for seniors
$ 2,000 environmental up-grades for seniors
grab bars, sidewalks, etc
$ 72,000 Occupancy at JFCS, including computers, phones, space, technical
support, etc.(6,000 per employee per year for 3 years)
$ 2,400 Internet access to Hamilton House, (1,200 per year)
$ 60,000 Needs Assessment and NORC evaluation (2 separate surveys to 1,000
seniors in SLP)
$ 2,500 Senior Advisory Committee Expenses
$ 2,000 Faith Community Network (speakers, printing, postage, food)
$ 6,828 NORC quarterly Newsletter (1,707 each mailing
for printing, postage
and sunsailor insert)
$ 2,500 Graphic Design for logo, website, brochures, flyers, etc.
$ 1,000 Transportation summit, housing summit, etc other community forums
(speakers, flyers, etc)
$ 1,000 Health and Wellness lectures (video tapes, flyers, postage,)
$ 2,000 Web site design and maintenance
$ 5,000 Rehabilitation Kitchen for Sholom
$ 3,000 Parktacular, senior summit, contributions to other events
$ 1,000 Lenox Van
$ 500 Scholorships to the Senior Program
$ 18,500 Supplies (Pens, Tshirts, Office Supplies)
$ 2,600 Rotary Dues
$ 3,000 Mileage for 3 staff for 3 years At $.44 per mile)
$ 802,854 total
The remaining $250,000 came from HUD and was used to upgrade
bathrooms at Menorah Plaza and Hamilton House
We will request carry over of any remaining funds into the next fiscal
year, (9/06-8/07) which will be
granted by the Administration on Aging)
City Council Study Session
Discussion Item: 021306 - 2 - NORC Grant Request
Page 16
Memorandum of Understanding
Congregational Nursing – Expanding Diversity, Geography and Education
(CN-EDGE)
The organization included in this MOU has agreed to serve as a partner in applying for a
Minnesota Department of Human Services (DHS) Community Service/Services Development
grant to expand the diversity and geographic reach of congregational nursing programs, while
educating stakeholders such as health care providers, congregations, seniors, and families
regarding the benefits and use of congregational nursing and a wide range of supporting
resources. CN-EDGE integrates and strengthens the connections between formal health care
providers and faith congregations, creating a more cost effective approach to helping seniors
maintain their independence and remain in their homes for a longer period of time when faced
with illness and injury.
CN-EDGE will serve seniors who will benefit from the holistic care of congregational nurses or
clergy support at the time of discharge from a nursing home or other formal health care provider.
The proposed project will serve seniors in the targeted zone of a 7-mile radius from the center of
the City of St. Louis Park, to include areas of Hopkins, Minneapolis, and Minnetonka. The
project will run from July 1, 2006 – December 31, 2007.
Organization: City of St. Louis Park
Responsibilities/Actions Mayor, City Manager, Housing Authority will serve on the
NORC Steering Committee, they will provide consultation
about sustainability of congregational nurse programs
Contributions: Staff time valued at approximately $9,000, meeting room space,
$1,000
Jeff Jacobs, Mayor
Printed name and title, signature and date
City Council Study Session
Discussion Item: 021306 - 3 - Bass Lake Site
Page 1
3. Bass Lake Site: 3735 Belt Line Boulevard Community Development
PURPOSE OF DISCUSSION
As a follow-up to a conversation by the Council at its last study session, this item is being
presented to allow for a discussion on site characteristics, and the potential for future uses of the
Bass Lake Site.
Background
Early History
In 1911, Mr. Roy Brubaker filed the plat for Westmoreland Park. Prior to approving the plat, the
minutes from May 4, 1911 indicate the City Council formed a committee to ‘walk the lands to
determine whether they would be appropriate for homes.’ Despite the Council’s caution,
approximately 45 lots in Westmoreland Park went tax forfeit in the 1930s. Those lots make up
the parcel now referred to as 3715 Belt Line Boulevard, or the Bass Lake Site.
The City acquired (at no cost) the Bass Lake Site from the state in the early 1940s for park
purposes; however, it was determined that the land would not be suitable for a park and in the
late 1940s the land was reconveyed to the state. Then, in the 1950s, the City purchased the land
from the state for use as a public works facility.
City Ownership
Based on available records and aerial photos, the City started using the Bass Lake Site at some
point in the 1950s. Prior to receiving fill, the land was quite low: even in 1911, the original plat
refers to it as ‘wetland.’ Over time the site was filled. The primary material used for fill was ash
from the city-operated incinerator. A 1968 report on the fill indicates that the ash was covered
weekly and that non-combustible wastes and garbage were not deposited at the site. Data
regarding the cessation of the filling activity is not available, but it likely took place in the mid to
late 1970s.
From time to time the City has considered using the Bass Lake Site as part of a greater Bass
Lake park system. However, the funding for such a system has never been identified. Moreover,
many of the plans (primarily from the 1970s or early 1980s) indicate a desire to substantially
dredge Bass Lake and create several islands within the lake. Such actions would, at the present
time, require substantial environmental review prior to their implementation. The Department of
Parks and Recreation is responsible for the George Haun Trail which runs in a loop around Bass
Lake. The George Haun Trail was constructed in 1987, and in 2004 was repaved and widened.
The trail can be accessed by traveling north on the existing sidewalk along Beltline Boulevard.
Current Uses
In 1998, the City entered into a lease arrangement with Benilde-St. Margaret and built the tennis
courts at the Bass Lake Site. Benilde assisted in paying for the cost of the courts. The lease had a
term of 10 years. We are currently in year 8 of the lease. The City can terminate the lease with
90 days notice. If the City were to terminate the lease early, a buyout clause kicks in. For
example, the current buyout amount is $22,500. After September, 2006 the buyout is reduced to
$15,000 and then $7,500 the year thereafter. When the courts were built, space was purposely
left for development to the east. In 2004 the City also built an “interim” use dog park at this
Site.
City Council Study Session
Discussion Item: 021306 - 3 - Bass Lake Site
Page 2
Site Characteristics:
Location: 3515 Belt Line Boulevard.; NE corner of the intersection of Monterey Drive, W. 36th
Street, and Beltline Boulevard.
Size: 5.87 acres.
Owner: City of St. Louis Park
Comprehensive Plan: The site is guided for High Density Residential. Within the
Comprehensive Plan chapter on redevelopment, the Bass Lake Site is included in the Excelsior
Blvd Redevelopment District (as shown on the attached map). The redevelopment chapter does
not specifically discuss the intended uses for the Bass Lake Site; however, the inclusion of the
site indicates that the goals of the Comprehensive Plan for the Excelsior Boulevard
redevelopment district should be taken into account when identifying a use for the Bass Lake
Site.
Zoning: R-C Multi-Family Residential. Multi-family dwellings are a permitted use in the R-C
zoning district. Other permitted uses include adult or group day care, nursing homes, community
centers, educational facilities, libraries, police and fire stations, religious institutions,
communication towers, and cluster housing. Hospitals, elderly housing, and hotels are all
permitted by Conditional Use Permit; while office uses and ground floor retail would be
permitted through the Planned Unit Development process.
Adjacent land uses: The property is situated next to the George Haun Trail and Bass Lake,
across the street from the Rec Center and Wolfe Park, and within walking distance of Park
Commons, including Excelsior & Grand, Target and Byerly’s, Park Nicollet, etc. The site is
very visible, being at the terminus of views from Monteray Avenue, Beltline Boulevard and from
West 36th Street.
Utilities: Adjacent to site.
Soils: A soils report has been prepared by the Minnesota Department of Health in conjunction
with the Minnesota Pollution Control Agency. The report determined that the site’s natural soils
are overlaid by wetlands, which are in turn covered by several feet of fill primarily composed of
ash from the City incinerator. For this reason, any development on the site would need to take
the necessary environmental precautions when excavating.
Topography: The site is relatively flat and tapers into wetlands at the north and east edges. It
appears a small part of the property is located in the flood plain.
Existing Vegetation: The site is open with a line of trees around the edge of the site adjacent to
Bass Lake and the George Haun Trail. The majority of the site is covered in grass.
City Council Study Session
Discussion Item: 021306 - 3 - Bass Lake Site
Page 3
Vehicle Access: Access to the site is currently via Belt Line Boulevard, at the tennis court and
the dog park parking lot. The lot has 38 parking spaces. Access could be provided via West 36th
1/2 Street, Monterey Drive, or Belt Line Boulevard. It appears several public streets were platted
through the property at one time; for development to occur, these likely will have to be vacated.
Pedestrian Access: A trail is located around the site, along Monterey Drive and along Beltline
Boulevard. The trail is connected to the George Haun Trail. Pedestrian crossings (cross-walks)
are located at West 36th and Beltline – for access to the Rec Center, Wolfe Park, and Excelsior &
Grand. To the north, the trail along Beltline leads to the Southwest Regional Trail system and
the site of the future SWLRT station.
Platting: The area remains platted for single family homes. Several streets and alleys are also
platted within the Bass Lake Site. Vacations of those streets and alleys will be required in order
for redevelopment to occur; additionally, the lots will need to be replatted in order to better suit
the future use.
Site Analysis for Future Use
It is a rarity to have a 6 acre site in St. Louis Park that is available for development. While
economic gain may not be the city’s greatest objective with regards to this site, the attractiveness
of this site and the scarcity of buildable land in St. Louis Park makes this site a very valuable
parcel. If privately developed it would likely generate substantial new tax base for the city. As
the owner, the City has the ultimate authority in determining its use.
The Bass Lake site is a part of the Park Commons area – the city’s downtown. It is connected by
trails to Excelsior & Grand, and is also within walking distance of Target, Byerlys and Park
Nicollet. It is well located with its proximity to recreational opportunities - the Rec Center, Bass
Lake, and Wolfe Park. It is part of a continuous swath of public land extending from the Park
Shores area on the west, to the Minikahda Oaks neighborhood and Bass Lake Park on the east.
Being next to Bass Lake and the George Haun Trail is a special amenity of this site.
It is a highly visible site. It is at the visual terminus of Monterey Drive, West 36th Street and
Beltline Boulevard (see attached photos). It is in a very prominent location. This prominence
suggests careful attention should be give to the aesthetics and design of any use of this site. It is a
location particularly suitable for a building of high quality and signature design. It also may be
an appropriate location for some form of public art.
The location’s relative remoteness from single family homes, adjacency to large open spaces
(Wolf Park, Bass Lake), proximity to multi-family housing and adjacency to large non-
residential land uses (Rec Center, Wolfe Lake Professional Center) makes this site potentially
suitable for relatively tall buildings. Its connections/proximity to Park Commons also suggests
that relatively high density and taller buildings may be appropriate on this site. The Park
Commons, as our “downtown” area, is intended for higher density development.
City Council Study Session
Discussion Item: 021306 - 3 - Bass Lake Site
Page 4
The location is at a nexus of public, residential, office and light industrial land uses. It is easily
accessible from Highway 100 and Highway 7. Access to the site is available from three public
streets that surround it. The relatively high accessibility of this also could make it an attractive
location for a fire station.
Potential Uses
The Excess Land process resulted in the following determination:
Retain for Future Potential Development
Parcel 20. The City will retain the property located at 3515 Belt Line Boulevard; and
identified as Parcel 20 for future development. Building single family homes should be
considered as a component of future development proposals for this site.
Based on the characteristics of the Bass Lake site many land uses could be accommodated and
would be appropriate. Potentially appropriate uses could include residential, office, institutional,
or public (parks, cultural or public safety) uses. A mix of uses could also be accommodated on
this relatively large site. The site is not a particularly good site for retail uses, or for industrial
uses.
Staff suggests that, ideally the future use of this site should exhibit these key attributes.
1. Any building on this site should be of high quality design, suitable for a very prominent,
highly visible site.
2. Buildings on this site should be carefully located in recognition of the prominence of the
site and the proximity to Bass Lake and George Haun trail.
3. Public art should be incorporated into the development of the site.
4. Development of this site should be consistent with the overall goals for Park Commons.
5. Development of the site should enhance, respect and compliment the adjacent
lake/wetland, park land and trails. It would be a lost opportunity to use this site for
something that did not benefit from its proximity to the natural amenity provided by Bass
Lake and the George Haun trail.
6. Development of this site should accommodate pedestrian connections to the Haun trail,
the Rec Center, Park Commons, Wolfe Park and access to Bass Lake.
7. Any use of this site must address or incorporate the existing tennis courts.
Attachments
Location Map for 3515 Belt Line Boulevard
Page P-30, Comprehensive Plan 2000-2020 (Map of Redevelopment Districts)
Photos related to the site
Prepared By: Adam Fulton, Associate Planner
Meg McMonigal, Planning and Zoning Supervisor
Approved By: Tom Harmening, City Manager
City Council Study Session
Discussion Item: 021306 - 4 - Sidewalk Snow Removal
Page 1
4. Sidewalk Snow Removal Discussion Public Works
PURPOSE OF DISCUSSION: To provide Council with follow up information and request
further direction regarding possible sidewalk snow removal education and enforcement programs.
BACKGROUND: Council concluded at the November 28, 2005 Study Session that their goal is to
have all sidewalks maintained such that a reasonable person prefers to use the sidewalk rather than
the street. With regard to snow and ice removal, sidewalk surfaces do not need to be bare, but they
do need to be passable / walkable. Since the City maintains less than half of the entire sidewalk
system, Council determined the best way to encourage property owners to clean their sidewalks was
through aggressive education and enforcement programs.
Based on the above discussion and direction, Council asked staff to:
1) Ensure the current ordinance wording is in line with Council’s goals/expectations
2) Research options for more aggressively enforcing snow removal on sidewalks, and
3) Prepare a public education campaign aimed at improving residential sidewalk snow removal
efforts
PAST PRACTICE: Past practice had been for Street maintenance staff to inspect sidewalks on the
third or fourth day after a snow storm. This information was then provided to the City Clerk’s
Office for issuing citations. Unfortunately, field inspections at the time were not 100% accurate, so
citations were sometimes issued to property owners where sidewalks did not exist. Lastly, City-
wide enforcement generated hundreds of citations which would overwhelm the City Clerk’s office.
The end result was a slow, sporadic and inaccurate enforcement process. As a result, at the request
of the City Clerk, and at the direction of the City Manager, this practice was discontinued in 2004
and a complaint based process was initiated.
CURRENT PRACTICE: As noted above, the City Manager approved a complaint only process
that stresses public education. Currently, when complaints are received, PW Operations will send a
letter to offending property owners informing them of their responsibility to clear their sidewalk.
The letter also informs residents they will be fined for any subsequent event in which their sidewalk
is not cleared.
ENHANCED PUBLIC EDUCATION PLAN: In addition to the City’s routine educational
efforts, implementation of a more aggressive enforcement program will require a significant public
education effort. The attached two year Public Education Plan includes information on our current
cleaning requirements along with notice of more aggressive enforcement of sidewalk snow removal
requirements during the 2006 / 2007 winter season. Information regarding assistance for
disadvantaged residents will also be made available during this time. Media avenues include Park
Perspective articles (a primary and possibly a follow-up refresher), direct-mailed postcards, Sun
Sailor articles, and the City’s website.
City Council Study Session
Discussion Item: 021306 - 4 - Sidewalk Snow Removal
Page 2
ORDINANCE REVISIONS: Based on the Council direction described above, the current
ordinance (attached) does not need to be changed. In addition, the administrative penalty process
approved by Council in 2002 currently provides for a simple notice/fine procedure. Thus, no
regulatory changes will be necessary to allow staff to more aggressively enforce sidewalk snow
removal.
ENFORCEMENT OPTIONS: Staff understood the Council to desire an enforcement program
that was aggressive, timely, and accurate. The policy options below have been developed by staff
to help determine relevant service / enforcement levels desired by Council. The bolded options are
recommended by staff for discussion purposes:
1) When should sidewalks be inspected?
• Any accumulation of snow
• 1” loose accumulation of snow
• 2” loose accumulation of snow
• 3” loose accumulation of snow
2) How much of the system should be inspected after each event?
• 10%
• 25%
• 50%
• 100%
3) What should be the minimum width of sidewalk cleared?
• 2’ wide path
• 3’wide path
• 4’wide path
• Full width
4) How quickly should the sidewalks be inspected?
• Per ordinance (see attached)
• Day 1 of plowing effort
• Day 2 of plowing effort
• Day 3 of plowing effort
5) Should educational letters be sent (in lieu of citations) for first-time offenders?
• Yes (past practice)
• No
6) How soon after a citation has been served should the City abate the nuisance (remove the snow)
if the resident either refuses to do so or is unavailable to do so (i.e., out of town)? Based on a
Day 2 inspection above, citation service is planned to be done by mail on Day 3 of the plowing
effort.
• 1 day after citation service (per ordinance); abatement on Day 4 of plowing effort
• 2 days after citation service; abatement on Day 5 of plowing effort
• 3 days after citation service; abatement on Day 6 of plowing effort
City Council Study Session
Discussion Item: 021306 - 4 - Sidewalk Snow Removal
Page 3
7) How are seniors/disabled/disadvantaged to be treated if they are unable to comply with
ordinance requirements? This was an issue with our past practice and generated a large
volume of complaints/appeals. Services are currently available through programs such as
STEP or HOME; plus staff has determined how to provide a volunteer network for
disadvantaged residents.
• City provides no sidewalk cleaning services (all residents / property owners are
responsible for the cleaning of their sidewalks – except for the city adopted system of
walks)
• City provides sidewalk cleaning services at cost to disadvantaged residents (elderly,
disabled, etc.)
• City provides sidewalk cleaning services at a reduced cost to disadvantaged residents
(elderly, disabled, etc.)
SUMMARY: For the above program to work effectively, Public Works proposes to hire 1 to 2
seasonal employees dedicated solely to the sidewalk inspection effort. In addition, we plan to use
the City’s GIS tool to eliminate inspection errors, automatically generate notice letters, track
payments, and identify problem areas in the community so special education or enforcement efforts
can be applied, as appropriate. Costs to provide the bolded options are estimated at $10-20K, but
could vary widely depending on Council selected options and future snowfall patterns. Finally, if
Council desires staff to provide sidewalk cleaning services for disadvantaged residents, that will
require additional staff or the use of independent contractors.
DISCUSSION QUESTIONS:
1. How bad is the sidewalk snow problem? Does aggressive enforcement need to be done or
will education and complaint basis enforcement be adequate?
2. Does Council desire enforcement policy options other than identified or recommended
above?
3. Is the estimated annual cost an issue?
4. Does Council want the enforcement policy/program adopted by resolution or simply by
Council direction?
5. Is Council comfortable with the proposed Public Education Plan?
Attachments: Public Education Plan
Ordinance – Article IX. Snow and Rubbish Removal
Prepared By: Michael P. Rardin, P.E., Public Works Director
Approved By: Tom Harmening, City Manager
City Council Study Session
Discussion Item: 021306 - 4 - Sidewalk Snow Removal
Page 4
ARTICLE IX. SNOW AND RUBBISH REMOVAL*
Sec. 24-341. Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Current service means one or more of the following activities by the city:
(1) Removal of dangerous snow, ice or rubbish from public sidewalks and public rights-of-
way; and
*Cross reference(s)--Buildings and building regulations, ch. 6.
State law reference(s)--Authority to name and number streets, M.S.A. § 412.221, subd. 18.
*Cross reference(s)--Solid waste management, ch. 22.
(2) Repair of unsafe sidewalks.
Cross reference(s)--Definitions generally, § 1-2.
Sec. 24-342. Snow, ice and rubbish a public nuisance on sidewalks; removal by owner.
(a) All snow, ice and rubbish being on a public sidewalk or public right-of-way in such
quantities, or in such a manner, as to render the use of the sidewalk by a pedestrian unsafe, is
hereby declared a public nuisance.
(b) The owner or occupant of any property abutting a public sidewalk shall remove and clear
away all snow, ice and rubbish from so much of the sidewalk as is in front of or abuts on the
property as follows:
(1) Snow and ice shall be removed from all sidewalks in all business and industrial
districts within four business hours after the cessation of any fall of snow, sleet or
freezing rain or by the beginning of business hours of the next business day
following such fall, whichever period is shorter. Snow and ice shall be removed from
all other sidewalks on the same day of the cessation of any fall of snow, sleet or
freezing rain when at least six hours of daylight remain after the cessation, or
otherwise by noon on the following day, whichever period is longer.
(2) Rubbish shall be removed from all sidewalks within 12 hours after its accumulation
thereon.
Sec. 24-343. Sidewalk in disrepair a public nuisance; duty of owner.
(a) A public sidewalk in such a condition of disrepair as to render its use by a pedestrian unsafe
is hereby declared a public nuisance.
(b) The owner or occupant of any property within the city abutting a public sidewalk shall keep
the sidewalk in repair and safe for use by pedestrians. Repairs shall be made in accordance
with standard specifications on file with the city.
City Council Study Session
Discussion Item: 021306 - 4 - Sidewalk Snow Removal
Page 5
Sec. 24-344. Abatement notices.
(a) Snow, ice and rubbish removal. When an owner or occupant permits a nuisance to exist in
violation of section 24-342, the city may serve a notice on the owner of the property
ordering removal, elimination or repair of the nuisance within one day after the service. The
notice shall state that in the event of noncompliance, removal or elimination may be done by
the city at the owner's expense, and, that if the expenses are not paid prior to the following
September 1, the charge for the work will be made a special assessment against the property.
When no owner or agent of the owner can be found, notice shall be sent by certified mail to
the person who is listed on the records of the county auditor or county treasurer as the
owner. Service will be complete upon mailing.
(b) Sidewalk repair. When an owner or occupant permits a nuisance to exist in violation of
section 24-343, the city shall serve a notice on the owner of the property ordering removal,
elimination or repair of the nuisance within two days after the service of the notice. The
notice shall state that in the event of noncompliance, removal or elimination will be done by
the city at the owner's expense, and, that if the expenses are not paid prior to the following
September 1, the charge for the work will be made a special assessment against the property.
When no owner or agent of the owner can be found, notice shall be sent by certified mail to
the person who is listed on the records of the county auditor or county treasurer as the
owner. Service will be completed upon mailing.
Cross reference(s)--Vegetation, ch. 34.
Sec. 24-345. Abatement by city.
If the owner or occupant fails to comply with the notice within the period allowed for
compliance after service, or if no owner, occupant or agent can be found, the director of public
works may:
(1) Cause the snow or ice or rubbish constituting the nuisance to be removed; or
(2) In the case of a public sidewalk which is unsafe and in need of repairs, report the facts to
the city manager who in turn shall report them to the city council. The council
thereupon, by resolution, may order the city manager to cause the sidewalk to be
repaired and made safe for pedestrians by city crews or by contract let in accordance
with law.
Abatement by the city after failure of the owner or occupant to do so shall not relieve such owner or
occupant of a violation of this Code.
Cross reference(s)--Vegetation, ch. 34.
City Council Study Session
Discussion Item: 021306 - 4 - Sidewalk Snow Removal
Page 6
Sec. 24-346. Personal liability.
The owner of property for which service under section 24-345 has been provided by the city
shall be personally liable for the cost of such service. As soon as the current service has been
completed and its cost determined, the city manager shall prepare a bill stating the amount due for
such service, and stating that if the bill is not paid prior to September 1, the same will be made a
special assessment against the property concerned, and shall mail the bill and notice to the owner,
and thereupon the amount shall be immediately due and payable to the city.
(Code 1976, § 6-157)
Sec. 24-347. Assessment.
After September 1 of each year, the clerk shall list the total unpaid charges for each type of
service provided under section 24-345 against each separate lot or tract of land to which they are
attributable under this article. The council may then spread the charges against property benefited as
a special assessment under M.S.A. § 429.101 and other pertinent statutes, for certification to the
county auditor and collection for the following year along with current taxes.
(Code 1976, § 6-158)
City Council Study Session
Discussion Item: 021306 - 4 - Sidewalk Snow Removal
Page 7
Sidewalk Snow Removal Policy
Public Education Plan 2006
Winter/Spring/Summer 2006
Policy Discussion:
City Council –
• Study Session on Feb 13 to discuss enforcement / cleaning policy options and Public
Education Plan
Actions / Activities:
Staff –
Create and sign up volunteers for expanded volunteer assistance programs
Communications:
Park Perspective Article -
City’s evaluation of need to more aggressively enforce sidewalk shoveling requirements
(past problems with compliance & resulting pedestrian safety problems, reminder not to
throw snow onto streets or alleys, goal of pedestrian safety – tie to Vision SLP goal)
Discussion of City’s desire to create expanded assistance for the disadvantaged; recruit
volunteers
Web Site –
Pending Decisions – 1st bullet above
Volunteering – 2nd bullet above
Reminders – Snow removal requirements
Alerts – Snow removal requirements
Cable TV –
• Same as Park Perspective
Neighborhood Newsletters (through Martha McDonell)
Neighborhood newsletters - Same as Park Perspective above
September/October 2006
Communications:
Park Perspective Article -
City’s decision to more aggressively enforce sidewalk shoveling requirements (past
problems with compliance & resulting pedestrian safety problems, reminder not to throw
snow onto streets or alleys, goal of pedestrian safety – tie to Vision SLP goal)
Recap of sidewalk shoveling requirements, ticket costs
Recruit volunteers to shovel sidewalks; inform disadvantaged to access available assistance
programs
Web Site –
Looking Ahead - Recruit volunteers to shovel sidewalks; inform disadvantaged to access
available assistance programs.
Volunteering – Volunteer program description
Cable TV –
• Same as Park Perspective – Recruit volunteers to shovel sidewalks; inform disadvantaged to
access available assistance programs
• Neighborhood Newsletters (through Martha McDonell)
• Recruit volunteers to shovel sidewalks; inform disadvantaged to access available assistance
programs
City Council Study Session
Discussion Item: 021306 - 4 - Sidewalk Snow Removal
Page 8
November/December 2006
Actions / Activities:
Staff –
Monitor / report on volunteers used and assistance provided for sidewalk cleaning
Monitor / report monthly on number and location of sidewalks not cleaned / ticketed
Communications:
Direct mailing of a one page letter to all residents –
City’s decision to more aggressively enforce sidewalk shoveling requirements (past
problems with compliance & resulting pedestrian safety problems, reminder not to throw
snow onto streets or alleys, goal of pedestrian safety – tie to Vision SLP goal)
Recap of sidewalk shoveling requirements, ticket costs
Recruit volunteers to shovel sidewalks; inform disadvantaged to access available assistance
programs
Park Perspective article –
Same as above
Web site –
Volunteering – Recap of sidewalk shoveling requirements, ticket costs
Reminders – Snow removal requirements
Alerts – Snow removal requirements
Cable TV –
Explore creating an educational slide to be included with revolving slides
News release (PSA) to Sun-Sailor –
Same as above
Neighborhood and Block Captains’ newsletters -
Same as above
January/February 2007
Actions / Activities:
Staff –
Monitor / report on volunteers used and assistance provided for sidewalk cleaning
Monitor / report monthly on number and location of sidewalks not cleaned / ticketed
Communications:
Park Perspective article –
Proper/safe shoveling techniques
Recap of sidewalk shoveling requirements, ticket costs
Recruit volunteers to shovel sidewalks; inform disadvantaged to access available assistance
programs
Web site –
Same as November/December
Cable TV interview –
Same as November/December
News release to Sun-Sailor –
Same as November/December
Neighborhood and Block Captains’ newsletters -
Same as November/December
City Council Study Session
Discussion Item: 021306 - 5 - Future Study Session Agenda
Page 1
5. Future Study Session Agenda Planning Administrative Services
PURPOSE OF DISCUSSION: To assist the City Council and the City Manager in
setting the next Study Session agenda.
Background: At each study session, approximately 10 minutes is set aside to discuss the
next study session agenda. For this purpose, attached please find the tentative agenda and
proposed discussion items for the February 27, 2006 study session.
Attachments: Future Study Session Agenda Planning
Prepared By: Marcia Honold, Management Assistant
Approved By: Tom Harmening, City Manager
City Council Study Session
Discussion Item: 021306 - 5 - Future Study Session Agenda
Page 2
Future Study Session Agenda Planning
Monday, February 27, 2006
6 p.m. Interviews (Tentative)
7 p.m. Discussion Items
A. Sanitary Sewer Inflow and Infiltration Study - Public Works
Present information on Sanitary Sewer Inflow and Infiltration, including
background materials, the recent Met Council requirements/mandates, the SLP
study currently underway, possible property owner implications and education.
What will all of this mean for the Council / City and our residents in the next
months?
B. Police Advisory Commission – Police
Discuss the PAC’s annual report to Council.
C. EDI Site Selection – Community Development
Park Nicollet will discuss their evaluation of potential locations and alternative
sites for EDI.
D. Council Policy Discussion – Jeff Jacobs
Jeff Jacobs will lead a discussion with Council to discuss if the city should pursue
alternate energy sources (wind, solar, etc) to power city buildings.
E. Future Agenda Planning – Administrative Services
10:00 p.m. End of Meeting
City Council Study Session
Written Item: 021306 - 6 - CDBG Proposed Allocation Copy
Page 1
6. Grant Year 2006 Community Development Block Grant
(CDBG) Funds Proposed Allocation
Community
Development
PURPOSE OF REPORT:
The purpose of this report is to provide information to the Council on the proposed annual
CDBG funding allocation for the 2006 CDBG program prior to the CDBG Public Hearing of
February 21, 2006. The 2006 CDBG grant year runs from July 1, 2006 through December 31,
2007.
BACKGROUND
The City will receive approximately $213,302 in federal CDBG funds in 2006 through Hennepin
County which is $5,000 less than last year. In 2005 cities had been advised that CDBG funding
would be severely cut and potentially eliminated – this did not occur.
The City’s allocation is based on the HUD formula using the City’s share of three factors for
Urban Hennepin County: 1) population; 2) number of persons with incomes at or below poverty;
and 3) overcrowded housing units. The national objectives of the program are:
• Benefit low and moderate-income persons (moderate is defined as up to 80% of median
income or $58,000 for a family of four, and low is defined as up to 50% of median income or
$38,350 for a family of four in 2005).
• Prevention or elimination of slum or blight.
• Meet a particular urgent community development need.
The City Council has focused CDBG funds to address sticks and bricks improvements to the
housing stock for low-income families, both single-family owners and multifamily housing
residents. In the past years a small portion of funds have been allocated to support services for
St. Louis Park Housing Authority residents.
The St. Louis Park Housing Authority (SLPHA) will be reviewing the proposed allocation at its
February 8, 2006, meeting.
1. PROPOSED 2006 CDBG ALLOCATION
The proposed activities for the allocation of CDBG funds reflect the priorities described in
Vision St. Louis Park and the Economic Development Strategic Plan for Housing and Business
and the City housing goals developed through the Housing Summit and approved by Council in
2005.
City Council Study Session
Written Item: 021306 - 6 - CDBG Proposed Allocation Copy
Page 2
Table 1: Proposed 2006 Allocation - $213,302
Activity Project $ City Admin Budget
Emergency Repair Program - single family housing rehabilitation $52,372 $4,930 $57,302
Housing Land Trust - acquisition single family housing $17,000 $1,500 $18,500
Multifamily Rehabilitation - rental housing rehab $78,000 $2,000 $80,000
St. Louis Park Emergency Program (STEP)- acquisition assistance $51,800 $5,700 $57,500
Total $199,172 $14,130 $213,302
This year’s proposed allocation would fund: single family housing rehab; single family
acquisition; multifamily housing rehab; and reallocation to assist STEP with acquisition of a
building. The project activities are described below.
Emergency Repair Program – Single Family $57,302
This program is consistent with the Council’s focus on stick and bricks and has proven its
responsiveness to low-income seniors and vulnerable residents with annual incomes of 50% or
less of the median area income, ($26,850 for a single household) and assets less than $25,000.
This project provides grants of up to $4,000 for emergencies such as leaking roofs and water
heaters. This level of funding would provide grants to eighteen residents. Community Action
Partnership for Suburban Hennepin County (CAPSH) currently administers this program for the
City.
Housing Land Trust - $18,500
Homes within Reach (HWR) is also known as the West Hennepin Affordable Housing Land
Trust. The goal of this private non-profit is to provide ownership opportunities for working
households in suburban Hennepin County. The buyer pays for the cost of the home only and the
land trust purchases the land which it then leases to the buyer for 99 years. Homebuyers must
have incomes at or below 80% of the median area income, or $58,500 for a household of four.
When the HWR homes are sold the seller receives 35% of the appreciation of the home, the
house is then resold to another income qualified owner who leases the land from the HWR. The
use of the land trust ensures that public money supports the long-term affordability of homes,
compared to previous affordable housing models that benefited only the first buyers.
HWR was founded in 2001 and has purchased and sold 17 homes in the cities of Minnetonka,
Richfield, New Hope, Wayzata and Eden Prairie. HWR also leverages funds with the MN
Housing Finance Agency, Hennepin County Affordable Housing Incentive Funds, HOME funds
and the Metropolitan Council. This project is consistent with the Council’s focus on using
CDBG funds for sticks and bricks activities.
City Council Study Session
Written Item: 021306 - 6 - CDBG Proposed Allocation Copy
Page 3
Multifamily Housing Rehab – $80,000
This project is consistent with the focus of CDBG funds to assist with capital improvements of
housing for low-income residents. Generally, the lowest income residents live in housing
provided by private non-profit affordable and supportive housing providers and the St. Louis
Park Housing Authority. Funding for housing for the lowest-income renters concurs with
Hennepin County’s CDBG highest funding priority.
On December 19, 2005, Council passed a resolution directing staff to prepare the required
documents to provide a $400,000 deferred loaned to the Louisiana Court Limited Partnership to
assist with capital improvements at Louisiana Court. The stabilization plan developed by Project
for Pride in Living with input from the City, County, MHFA and banker includes capital
improvements to decrease maintenance costs and improve occupancy rates. At Council’s
direction $80,000 of 2006 grant year funds could be combined with $194, 000 of 2005 grant year
funds to finance 70% of the deferred loan. The remainder will be financed with TIF from the
Park Center TIF District.
St. Louis Park Emergency Program (STEP) – Acquisition Assistance - $57,500
CDBG funds of $57,500 are proposed to assist STEP with the purchase of a building for the food
shelf, emergency services and counseling for low-income residents. This funding was proposed
in 2004. However as STEP has not yet located a building to purchase, the 2004 funding needs to
be reallocated to another activity, and the 2006 funding will replace the original allocation.
The STEP relocation committee has a two-fold need for continuing the search for a permanent
home for STEP. First, of course, is the recognition that the City leased Soomech building is not
a permanent solution. Secondly, the STEP Board has been advised by their capital fund raising
consultant that securing a building is essential to fund raising; people are more willing to donate
for a building they can see, than a property to be determined. Staff will keep Council apprised of
the relocation search activity.
City Administrative Costs - $14,130
In the past CDBG funding was fully expended for project activity and staff administrative time
was funded by the General Fund or Housing Rehabilitation Fund. Since the budget cuts of 2003,
staff administrative time related to CDBG activity has been reimbursed with CDBG funding.
The proposed 2006 allocation continues this practice and reflects actual city administrative costs.
2. PROPOSED REALLOCATION OF 2004 FUNDS - $57,500
The CDBG funding cycle results in expenditures from three grant years in any given calendar
year. Reallocation of funds from one grant year to another allows the flexibility to ensure
community needs are met as they arise and funds are expended. Staff suggest that reallocation of
2004 funds be included with the 2006 grant year resolution.
City Council Study Session
Written Item: 021306 - 6 - CDBG Proposed Allocation Copy
Page 4
There is a balance of $57,500 to assist STEP with acquisition of a building that will not be spent
by June 2006. Staff proposes this money be reallocated to single family housing rehab through
the County administered deferred loan program.
Single Family Rehabilitation Deferred Loans
This is the primary ongoing CDBG rehab loan program targeted for homeowners with annual
income of 50% or less of the median area income, or $38,850 for a household of 4, and assets
less than $25,000. The rehab focuses on improvements to bring homes into code compliance and
provide long-term maintenance free housing. The maximum loan amount is $25,000 and is
forgiven after 15 years. Repayment is required if homeowners sell the property before the 15-
year period expires.
County staff project they can expend the money by the June deadline and have been quite active
with St. Louis Park Residents. The previous year long waiting list no longer exists, as the county
has added staff, three projects were completed in 2005 and another eight are in process. The
reallocation will provide funding to improve up to 4 more homes.
Next Steps
The following actions are required to receive 2006 CDBG funds:
February 21, 2006 Public hearing; passage of Resolution outlining proposed activities
February 23, 2006 Deadline of submission of CDBG Application to Hennepin County.
Attachment: Status Report: 2005 Housing Rehabilitation Activity, January 2006
Prepared By: Kathy Larsen, Housing Programs Coordinator
Approved By: Tom Harmening, City Manager
City Council Study Session
Written Item: 021306 - 6 - CDBG Proposed Allocation Copy
Page 5
STATUS REPORT: 2005 HOUSING REHABILITATION ACTIVITY
JANUARY 2006
This is the annual status report of the comprehensive set of housing programs administered by
the Community Development Department.
Annual Home Remodeling Fair
The cities and community education departments of St. Louis Park, Hopkins, Minnetonka and
Golden Valley co-sponsored the 2005 Fair. Over 2,000 residents from the four cities attended
the one day event, with over half of the attendees living in St. Louis Park. The fair provides
residents an opportunity to attend seminars, talk with vendors and city staff about permits,
zoning, home improvement loans, and environmental issues related to remodeling. The fair is
now a self-sustaining event where vendor registration fees more than cover the costs of the event.
Move Up in the Park
This program kicked-off with robust marketing through the Home Remodeling Fair, Park
Perspective, Cable TV, Star Tribune West Metro and direct mailings. The initiatives included
educational, technical and financial activities designed to motivate and assist residents with
renovation to their homes. The tables below shows that overall the initiatives were more
successful than projected, especially for the technical and design assistance, and that program
costs were held in line. The specific initiatives are described below.
Table 1. Projected and Actual “Move Up in the Park” Activity and Budget
Projected and Actual "Move up in the Park" Activity & Costs
Move Up Initiatives
Projected
Number
Projected
Cost
Actual
Number
Actual
Total
Home Remodeling Tour 1 $3,500 1 $4,000
Remodeling/Rehab Advisor 100 $13,000 221 $28,730
Design Services 50 $11,250 68 $15,300
Neighborhood Workshops 5 $2,500 1 $2,209
Transformation Loan:
Admin
10
$4,000
7 $2,800
Transformation Loan: Pool 10 $250,000 7 $182,806
Program Marketing $3,000 $5,157
Totals $287,250 $241,002
• Home Remodeling Tour
The 1st annual Home Remodeling Tour of six recently remodeled homes proved very popular
with an average 350 residents visiting each of the six tour homes. The Tour’s goal is to
provide residents hands-on examples of remodeling and expansion projects of typical St.
Louis Park housing, to motivate and encourage residents to enlarge and enhance their homes.
City Council Study Session
Written Item: 021306 - 6 - CDBG Proposed Allocation Copy
Page 6
• Remodeling/Rehab Advisor
The intention of this service is to help residents improve their homes (either maintenance or
value added improvements) by providing technical help before and during the construction
process. All homeowners are eligible for this service regardless of income. More than twice
as many residents requested this service than anticipated. Resident surveys indicated that
homeowners valued the service and would recommend it to others. The City contracts with
the Center for Energy and Environment (CEE) for this service.
• Architectural Design Service
This service provides an architectural consultation for residents to assist with brainstorming
remodeling possibilities and to raise the awareness of design possibilities for expansions.
Residents select an approved architect from a pool developed in conjunction with the
American Institute of Architects and local architects. All homeowners considering
renovations would be eligible for this service regardless of income, however to ensure
committed participants, residents make a $25 co-pay. The projection of 50 visits during the
first year was exceeded. Resident surveys not only provided ideas to refine the program, but
indicated a high level of satisfaction with the service. An evaluation meeting with the AIA
and involved architects provided further ideas to refine the program for 2006.
• Neighborhood Home Improvement Workshops
This initiative was not fully realized in 2005, only one citywide home energy conservation
workshop co-sponsored by the SLP Community Ed, CEE and the City occurred. A more
realistic schedule of two neighborhood workshops is planned for 2006. The purpose of the
workshops is to create excitement and buzz about remodeling; and, to provide concrete
education about codes and zoning, design and rehab assistance and information about the
city’s financial incentives including existing loan programs. City staff and CEE will conduct
the workshops, prepare brochures and handle mailings.
The amount spent in 2005 reflects the cost of the city wide mailing related to the seasonal
home energy conservation workshop and Move Up in the Park Programs. The cost of
targeted neighborhood workshops will be significantly less as marketing efforts will be
directed to a significantly smaller audience.
• Transformation Loan
The purpose of this loan is to encourage residents with incomes at or below 120% of median
area income ($92,000 in 2004) to expand their homes. The program provides deferred loans
for 25% of the applicant’s home expansion project cost. Loan repayment at 0% interest is
deferred until the home is sold - if the resident remains in the home for 30 years, the loan will
be forgiven.
This loan requires significant upfront work by the residents, from deciding on the scope of
the project to selecting contractors. Consequently only seven residents closed on this loan in
2005, while another three will be closing on loans by the end of February. The average loan
exceeded $26,000, while the average remodeling project exceeded $135,000. Key features of
this loan include:
City Council Study Session
Written Item: 021306 - 6 - CDBG Proposed Allocation Copy
Page 7
o Only residents making significant expansions are eligible. The minimum project cost
must exceed $35,000.
o The maximum loan amount is $37,500, if construction costs are $150,000.
o The City has established a revolving loan pool, administered by a third party.
o The loan has 0% interest with a carrying cost fee of 3% paid by the borrower.
• Small Home Acquisition/Expansion Program
This was envisioned to be a two prong approach to generate more large homes in SLP. The
concept is to acquire small homes, suitable for expansion, from seniors selling their homes;
and then, to remodel/expand the homes for re-sale. The goal is to help seniors desiring to
move to alternative housing (condo’s, coops, etc), and to use their homes to increase the
supply of larger/move-up homes in the City. No activity was realized with this program in
2005.
Discount Loan Program
In 2005, eighty-two residents borrowed almost 1.5 million dollars through this program for home
improvements. The City cost to buy down the interest was $556 per loan, for a total City
investment of just over $45,000. For every City dollar spent, residents invested thirty-three
dollars. This program successfully captured the strong St. Louis Park housing market, assisting
low-and moderate- income homeowners improve their properties.
This program encourages residents to improve their homes by “discounting” the interest rate on
the Minnesota Housing Finance Agency (MHFA) home improvement loans. The MHFA’s
Community Fix-up Fund is restricted to Minnesota residents residing in cities that elect to
participate in the program. Residents with incomes of $55,000 or less qualify for a greater
discount than those with incomes of $89,000 or less. Eligible improvements include most home
improvement projects with the exception of luxury items such as pools and spas. The City’s
Housing Rehabilitation Fund is the funding source for the discount loan program, and CEE is the
loan administrator.
St. Louis Park implemented the discounting of MHFA loans in late 1999 as a pilot project.
Successful marketing efforts have led the City to be third among all Minnesota cities to use the
MHFA loans, only exceeded by Minneapolis and St. Paul. The chart below shows the loan
activity since the program began. After three years of decreasing activity the high participation
rate in 2005 is believed to have been impacted by the strong housing market and marketing of
the “Move Up in the Park” program.
City Council Study Session
Written Item: 021306 - 6 - CDBG Proposed Allocation Copy
Page 8
Chart 1. Discount Loans by Year
Discount Loans by Year
19
52
125
84
40 36
82
10
50
90
130
1999 2000 2001 2002 2003 2004 2005
YearNumber of Loans
Housing Improvement Area (HIA)
The City Council established the first HIA in 2002 for the Cedar Trails Condominium
Association. During 2005, three associations have been preparing capital improvement and
financial plans to determine if an HIA is appropriate for their membership. Staff anticipates that
Sungate Condominium Association will be seeking establishment of an HIA in early 2006.
Home Renewal Program
The Housing Authority purchased 1600 Hampshire Ave S, a tax-forfeited vacant lot. Through
the Home Renewal Program, a private builder constructed a four-bedroom, two-bath home with
a family room and two car garage which was completed in October and sold for $330,000. Due
to the nature of buying tax forfeit properties, and reimbursement by the County, the City realized
net revenues of approximately $20,000 on this project.
Citywide Inspection Home Rehab Program
The citywide survey of single family homes was conducted by the Inspections Department in
October and November 2005. Data gathered during the survey is being used to make a grant
application to the MN Housing Finance Agency to leverage City funds to improve another 200
single family properties identified as having exterior code violations.
Partnerships
In addition to the above programs the City partners with a variety of agencies to ensure residents
have access to the First Time Homebuyer Program, homeownership counseling, mortgage
prevention counseling, financial counseling, energy assistance, low-income weatherization, the
Greater Metropolitan Paint – A – Thon, Catholic Heart Work Camp Volunteer Home
Improvements, as well as programs administered by the St. Louis Park Housing Authority.
City Council Study Session
Written Item: 021306 - 7 - Golden Auto - National Lead Redev
Page 1
7. National Lead/Golden Auto Redevelopment Project Community Development
PURPOSE OF REPORT
Staff wishes to report on Real Estate Recycling’s modified redevelopment plans for the former
National Lead/Golden Auto site (located at 7003 Lake Street immediately east of Sam’s Club).
Staff also wishes to apprise the EDA of the need for a new grant agreement with Hennepin
County and a redevelopment contract with Real Estate Recycling.
Background
Real Estate Recycling’s (RER) cleanup and redevelopment of the former National Lead/Golden
Auto site is moving forward. In the next few weeks, several key actions will occur. On
February 28th RER is scheduled to close on the purchase of the Golden property with monies
primarily from the Hennepin County Environmental Response Fund (ERF) grant awarded to the
EDA last fall. This is the key acquisition in the former Superfund site area. For the acquisition
to proceed as planned, the EDA will need to take two actions:
1. Approve a revised Grant Agreement with Hennepin County.
. 2. Approve a redevelopment contract with RER
In addition, the proposed redevelopment project has been modified to increase its taxable value
and job creation potential. The changes increase the competitiveness of the project in securing
additional grants needed to fully fund the cleanup and redevelopment of the impacted site.
Described below are the proposed project modifications and the EDA actions needed at the
February 21st meeting.
Project Modifications
In order to add greater value to the proposed project, RER modified the nature of the proposed
building from primarily office/warehouse to one that features office/showroom/tech space. This
modification increased the amount of finished space from 20% to 60% which, in turn, increased
the taxable value of the project from $6.2 million to $9.2 million. This also meant the projected
number of jobs increased from 200 to 350. The total size of the building, however, was reduced
from 100,000 SF to 88,000 SF to accommodate more employee parking on site. The additional
office/tech space triggered additional employee parking requirements. In addition, since the
amount of warehouse space was reduced, the number and size of the truck docks was also
reduced. This then reduced the anticipated amount of large truck traffic generated by the project
as well.
As a result of increasing the level of finish in the building the developer was able to increase its
proposed rental rates in its revised pro forma. Thus, the developer’s equity in the land increased
substantially from $940,000 to $3,120,000. Despite these modifications, however, the project is
still short $900,000. The proposed solution is to return to the three granting agencies (DEED,
City Council Study Session
Written Item: 021306 - 7 - Golden Auto - National Lead Redev
Page 2
Metropolitan Council and Hennepin County) in the spring grant cycle and request an additional
$200,000 from each and increase the EDA’s TIF request $300,000 from $1.8 million to $2.1
million. In a recent meeting with the granting agencies, the opinion was expressed that given the
increased value of the project and the relatively modest increase in funding being requested of
each agency, that the project would score additional points and , hence, a favorable
recommendation for funding. The increased EDA contribution of $300,000 in TIF assistance
will be covered by the increased TIF generated by the increased value of the project. The
modified project frankly is a better project for the community than the one previously proposed
as it increases both jobs and tax base.
Revised ERF Grant Agreement
Hennepin County is requiring that the ERF grant agreement between the EDA and County reflect
the state ERF Program enabling legislation that requires that "Proceeds from the sale (of land
acquired with grant funds) must be deposited in the Environmental Response Fund." At the
February 21st meeting the EDA will be asked to approve a new grant agreement including
reference to the repayment section of the ERF enabling statute. It is unclear precisely what this
section of the statute means but it could require repayment of all or a part of the ERF Grant. It
appears unlikely that the EDA would ever be required to return grant funds, but for Hennepin
County to release the ERF grant money to the EDA it feels it needs to reference the repayment
clause in the grant agreement. To protect the EDA, Real Estate Recycling, has agreed to
indemnify the EDA from any future requirement to repay the grant funds.
In addition, staff has sought and obtained a commitment from Hennepin County staff that when
the County returns to the state legislature in 2007 to request that the ERF program be
reauthorized (as it is scheduled to sunset in January 2008) that the enabling statute be clarified to
more clearly define the repayment provision relative to any land purchased with the grant fu nds.
Staff and the EDA’s legal counsel will assist the County in preparing the suggested language to
amend the statute.
It is important to act on the grant agreement at the February 21st EDA meeting as the ERF grant
is the prime funding for the acquisition of the Golden property. The Golden property purchase
agreement requires closing no later than February 28th.
Redevelopment Contract
For the EDA to provide the ERF grant to RER for the acquisition of the Golden property, the
EDA needs to enter into a redevelopment contract with RER. The redevelopment agreement is
the vehicle for RER to provide the EDA with an indemnification for any potential requirement
for the repayment of ERF funds. It also commits RER to the remediation of the former National
Lead site and completion of the more valuable project now being planned. The EDA's attorney
is preparing the redevelopment contract for the February 21st EDA meeting. This agreement
then will replace the Letter of Intent between the EDA and the developer previously approved on
October 10, 2005.
City Council Study Session
Written Item: 021306 - 7 - Golden Auto - National Lead Redev
Page 3
Next Steps
The redevelopment contract with RER; and a revised grant agreement with Hennepin County
will be presented for the EDA’s consideration on February 21st EDA meeting. In the next few
weeks RER will be seeking final approval of its building plans, and completing acquisition of the
redevelopment site. Other upcoming actions will include the steps necessary to create the TIF
district for the project.
Attachment: Modified Building Site Plans
Prepared By: Greg Hunt, Economic Development Coordinator
Reviewed By: Kevin Locke, Director of Community Development
Approved By: Tom Harmening, City Manager/Executive Director
City Council Study Session
Written Item: 021306 - 8 - Zoning Code Updates
Page 1
8. Zoning Ordinance Amendments Community Development
PURPOSE OF REPORT
Preview of proposed Zoning Ordinance amendments for residential setbacks, detached garages,
accessory buildings, lot divisions, and to allow studios in the Industrial Park (IP) zoning district.
Background
An outcome of the Housing Summit process included the idea of encouraging the expansion of
existing single family homes. Over the past several months, the Planning Commission and City
Council have met to discuss zoning ordinance changes that will clarify, simplify and provide
more ease to citizens in remodeling and expanding homes.
Process
Proposed Zoning Code updates were discussed at a Study Session on July 11, 2005 and
continued at the September 26, 2005 Study Session. Some Planning Commissioners attended
these sessions. Staff prepared specific ordinance language based on the direction given, and the
Planning Commission continued the discussion of the proposed changes at subsequent meetings.
A public hearing for the proposed changes was held on January 4, 2006. The Commission met
again January 18, 2006 to discuss an alternate proposal amending residential front yard setbacks.
The Planning Commission recommended approval of all the proposed amendments. It is
expected the First Reading of the Ordinance changes will be held before the City Council on
February 21st or March 6th.
The proposed changes relate to the following:
• Amending residential setback issues.
• Changes to placement of accessory structures.
• Allowing lot divisions under specific circumstances.
• Deleting Table 115a, which is a summary of land uses by zoning district.
• Adding “studio” as a use in the IP district.
Following is a summary and explanation of the changes.
Amending Residential Standards
The intent of the amendments is to provide some regulatory changes to the code, which are
summarized below. The proposed amendments, if approved, would result in the following
changes:
1. The front yard is currently determined by taking five feet less than the average front yard of
all properties within 150 feet of the subject property. This has been problematic for residents
and staff. The proposal establishes a fixed setback for each residential zoning district – 30
feet for R-1 and 25 feet for R-2 and R-3, with established exceptions. The proposed code
will list streets and blocks that staff identified as having consistent existing front yard
City Council Study Session
Written Item: 021306 - 8 - Zoning Code Updates
Page 2
setbacks as exceptions. It establishes a unique and larger setback requirement for each of
those blocks
2. The “side yard abutting a street” standards would be consistent throughout the R-1, R-2
and R-3 Residential Districts. They would require a 9 foot minimum side yard for those
properties less than 60 feet wide, and a 15 foot side yard for those lots that are 60 feet or
more in width.
3. The maximum ground floor area in R-1, R-2 and R-3 would be increased slightly from
30% to 35%, in order to allow more expansion of single family homes.
The area required when a back yard abuts a front yard would have a maximum size of 30’
x 30’ in the R-1 District and 25’ x 25’ in the R-2 and R-3 Districts. This would free up
some space in the corner lot for expansion.
4. The requirement to have at least 10 feet between homes is proposed to be removed. An
exception currently exists for homes with legal, nonconforming side yards. However, the
exception is not available to those properties that do not have at least 10 feet between the
house and the neighboring home. The 10-foot rule is not required by the building or fire
codes; therefore, staff proposes to remove this restriction to allow house additions that
maintain the existing side yard setback.
5. In the R-3 Residential District the side yard requirements are proposed to be amended to
create a reduced setback for single family homes to be consistent with the R-2 Residential
District (7 feet on one side, 5 on the other).
Amending Accessory Building Regulations
The intent of the amendments is to provide some regulatory changes to the code, which are
summarized below, and also to clarify and condense the language into a format that is easier to
read and use. In summary, the proposed amendments, if approved, will result in the following
changes:
1. Under the proposed changes, detached garages would not be treated differently from
other detached accessory buildings. Currently accessory buildings have a 3 foot side and
rear yard, while detached garages have a 2 foot side and rear yard. This means, for
example, a 10’ x 10’ storage shed has a greater setback requirement than a 26’ by 26’
detached garage. The proposed amendments establish a 2 foot side and rear yard for all
accessory buildings, regardless of use or size.
2. It is also proposed that there be a 5 foot setback from the alley for detached garages when
the garage door faces an alley. This additional setback is to allow for turning movements
into the garage.
3. It is proposed to add an exception to allow a detached garage of up to 576 square feet
(24’ x 24’) even if it exceeds the maximum 25% back yard coverage allowed for
accessory buildings. This would allow more homes to have a 2-car garage.
City Council Study Session
Written Item: 021306 - 8 - Zoning Code Updates
Page 3
4. It is proposed to remove the option to have a garage that is larger than 800 square feet
with a conditional use permit.
5. The maximum height allowed for accessory buildings would continue to be 15 feet to
peak, however, an exception would be added to go up to 24 feet to the roof peak with the
conditions that the exterior materials on the garage match with those of the house, and
that the roof pitch matches the roof pitch of the house. The side wall would be limited to
9 feet in height in order to prevent a two story garage with a 4/12 roof pitch.
6. The proposed amendments would remove the minimum allowed roof pitch so a flat roof
could be constructed with second story windows that look either to the right-of-way or
the backyard.
7. Doors and windows would be allowed in the second story of an accessory building if the
openings face a public right-of-way or are at least 15 feet from a property line shared in
common with another residential property. This would allow a home owner to construct
an accessory building that is compatible with the home in architecture and design.
8. The proposed language clarifies that accessory buildings cannot be used for dwelling
purposes, but allows them to be used for other purposes such as storage and hobby
spaces. The home occupation provision of the residential districts will continue to
prohibit the use of accessory buildings as part of the home occupation.
Allowing Lot Divisions
In the case where two platted lots exist as one parcel or have been combined for tax purposes, the
intent of the amendment is to allow lots to be split if the remaining lots are the same size and
width as the existing lots in the surrounding neighborhood and are compatible to the
neighborhood.
Deleting Table 36-115-a
Table 36-115a is intended to provide a simple summary list of land uses by zoning districts.
However, the table does not accurately reflect the different allowances for land uses found in the
Zoning Code and it is repetitious. For purposes of accuracy and clarity the table should be
removed. Removing the table reduces the possibility of error in the Zoning Code by listing land
uses in only one location within the Code, rather than in multiple locations.
Adding ‘Studios’ as a Permitted Use in the IP – Industrial Park District
Studios are currently a permitted use in the C-2, O, and I-G Zoning Districts. Studios are
permitted with conditions in the C-1 Zoning District. There does not appear to be any reason
why studios have been included in the less restrictive I-G district but excluded from the more
restrictive I-P district, as the I-P district is typically a less-intense use district than the I-G
district.
City Council Study Session
Written Item: 021306 - 8 - Zoning Code Updates
Page 4
Studios, as described by Section 36-142 “Land Use Descriptions and Characteristics,” include
facilities where the practice or study of visual and audio art occurs, including painting,
sculpturing, photography, recording, radio, and television studios; and also including dance and
martial arts studios. The use does not include large industrial photography or printing processes.
Attachment: Map showing front yard exception areas
Prepared By: Planning Staff
Reviewed By: Meg McMonigal, Planning and Zoning Supervisor
Kevin Locke, Community Development Director
Approved By: Tom Harmening, City Manager
City Council Study Session
Written Item: 021306 - 8 - Zoning Code Updates
Page 5
City Council Study Session
Written Item: 021306 - 9 - Annual Report
Page 1
9. Annual Report Finance
Background
The Finance Department is in the process of developing an annual “Popular Report” for the
year ending December 31, 2005. This report is essentially an Annual
Report that is easy to read and provides information about the City. It is designed to assist
those who desire a broad, non-technical overview of the City’s activities. The report will
summarize economic development activities that occurred in 2005 and that are upcoming
in 2006, review capital improvement objectives, the Vision project, and other services and
activities occurring in all other City Departments.
This report is another way to communicate to the residents and businesses in the
community what services and functions are provided by the City of St. Louis Park. In
addition, bond rating agencies look favorably on communities that produce such a report.
We anticipate this report to be 10 – 12 pages in length and will be published in June of
2006. The City of Bloomington and Eden Prairie also produce this report each year. The
Finance Department is intending to submit this report in hopes of receiving a Certificate
Award, much like the Certificate of Excellence in Financial Reporting.
Please contact Jean McGann with any questions.
Attachments: None
Prepared By: Jean McGann, Director of Finance
Approved By: Tom Harmening, City Manager