HomeMy WebLinkAbout2006/01/23 - ADMIN - Agenda Packets - City Council - Study SessionCity Council Study Session
January 23, 2006
7:00 p.m.
6:00 PM Vision Interviews Youth – Box Lunch
Discussion Items
Approximate
Times
1. 7:00 Hoigaard Village Business Points
2. 7:30 Aquatic Park Visioning
3. 8:15 CSAH 25 Pedestrian Crossing Project Update
4. 8:45 France Avenue Turn-back
5. 9:15 Boards & Commissions
6. 9:30 Administrative Services Department Update
7. 10:00 Future Study Session Agenda Planning
10:10 PM Adjourn
Written Reports for Council Review
8. Agreement with Torah Academy Relating to Joint Use of Facilities
9. December 2005 Financial Statements
Auxiliary aids for individuals with disabilities are available upon request. To make
arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518)
at least 96 hours in advance of meeting.
AGENDA SUPPLEMENT
CITY COUNCIL STUDY SESSION
January 23, 2006
Items contained in this section are those items
which are not yet available in electronic format
and which are identified in the individual
reports by inclusion of the word “Supplement”.
City Council Study Session
Discussion Item: 012306 - 1 - Hoigaard Village Buisness Points
Page 1
1. Proposed Business Terms of Redevelopment Contract with
Union Land II LLC for the proposed Hoigaard Village
redevelopment project.
Community Development
Purpose of Discussion
Staff wishes to review with the EDA/Council the terms of a proposed redevelopment contract
with Union Land II LLC.
Background
Union Land II, LLC (led by Dunbar Development Corporation) has options to purchase 9.6 acres
of commercial/industrial property in the general area between Xenwood Avenue on the West,
Highway 100 on the East, West 36th Street on the South, and the CP Railroad on the North. The
subject site consists of six parcels owned by four different parties. Union Land II is proposing to
purchase these properties, remove the existing structures, and prepare the area for
redevelopment. In their place, the developer plans to construct a four-phase, mixed use
redevelopment called “Hoigaard Village”.
The first phase would entail a five story, vertical mixed use building abutting the north side of
36th Street between Xenwood Avenue and Webster Avenue. The building would have
approximately 25,000 square feet of commercial space on the ground floor and a total of 71
condominiums on the upper floors.
The second phase, built directly behind the mixed use building on the same block but along the
south side of 35 1/2 Street, would include 61 condominiums with below ground parking.
The third phase, built along the north side of 35 1/2 Street between Xenwood and Webster
Avenues, would include 22 rowhouses with below ground parking.
The fourth phase, built where the Hoigaards store is currently located, would include 220 luxury
apartments divided between two buildings. Both would be 4-5 stories and offer both surface and
below ground parking.
All together, Hoigaard Village would include 374 housing units. The proposed redevelopment
project is consistent with and a step toward implementation of the City’s Elmwood Area plans.
Developer’s TIF Application
The EDA/Council reviewed the preliminary TIF application from Union Land II LLC at the
January 10, 2005 study session. It received a project update on May 16, 2005. The developer’s
revised TIF application and general business points were discussed at the November 14, 2005
study session staff was directed to negotiate a redevelopment contract.
Since the initial January 10, 2005 Study Session, Union Land II has made substantial changes to
its original project plan in response to market trends and per the city’s request. In addition, it has
more accurately estimated the costs of the proposed project. Staff and the EDA’s financial
City Council Study Session
Discussion Item: 012306 - 1 - Hoigaard Village Buisness Points
Page 2
consultant, Ehlers & Associates, have subsequently reviewed numerous proformas from Union
Land II and concurred that the current project warrants the use of tax increment financing. More
specifically, it was determined that there is a financial gap in the proforma of approximately $5
million. This gap is attributable to costs considered extraordinary to the proposed
redevelopment. These include: building demolition, soil remediation (associated with the city’s
former incinerator and maintenance facility), earthwork, replacement utilities, public
infrastructure, central green space, and sub-regional stormwater pond. It is for these costs that
Union II is seeking public financing assistance. This level of assistance is considered reasonable
given the complexity, quality, projected total value, and other benefits derived from the proposed
redevelopment.
The subject site is within the City’s Redevelopment Project Area. Staff is recommending that
the existing Elmwood Village TIF District (a Renewal and Renovation District created in 2004)
be modified to include the Hoigaard Village project instead of creating a new, separate district.
As a result of including Hoigaard Village in the Elmwood Village TIF District it is estimated the
proposed project would generate the requested $5 million in under 8 years (on a net present value
basis) using a 6.5% interest rate and no inflation. The proposed project would be financed on a
"pay-as-you-go" basis, which is the desired financing method under the city's policy.
Union Land II has agreed to a "look back" provision in the redevelopment contract with the EDA
for this project. Such a provision would enable the EDA to review Union Land II's gross
margins after the final unit in the development is sold. The EDA proposes that any amount of
return above the maximum would be split between the developer and the EDA; and, would then
be used to reduce the amount of TIF assistance provided to the project. This is a key provision
as it ensures that if the units are sold for significantly higher prices, the EDA shares in the
financial success of the project.
Business Subsidy
The assistance provided to the Redeveloper under the proposed Contract would not constitute a
“business subsidy” under the Business Subsidy Act (Section 116J.993, subd. 3, clause 16) as it
would relate to housing and redevelopment.
Next Steps
If it is the consensus of the EDA/Council that the business terms outlined in the attached
Summary are acceptable, a redevelopment contract will be prepared for EDA at its upcoming
February 21, 2006 meeting. That same evening the City will be asked to approve the expansion
of the Elmwood Village TIF District to include the Hoigaard Village project.
Attachment:
• Business Points of Redevelopment Contract between the SLP EDA and Union Land II,
LLC
Prepared by: Greg Hunt, Economic Development Coordinator
Reviewed by: Kevin Locke, Community Development Director
Approved by: Nancy Gohman , EDA Deputy Executive Director
City Council Study Session
Discussion Item: 012306 - 1 - Hoigaard Village Buisness Points
Page 3
Business Points of Redevelopment Contract
Between the SLP EDA and Union Land II, LLC
The primary business points for a Redevelopment Agreement between the EDA and Union Land
II, LLC (“Redeveloper”) are as follows:
• Both parties agree that the Redeveloper will be solely responsible for the acquisition of the six
parcels that constitute the Redevelopment Property and that the EDA has no obligation to
acquire the Redevelopment Property.
• Redeveloper is responsible for any relocation benefits that may be payable in connection with
acquisition of any Parcel of the Redevelopment Property.
• Redeveloper will indemnify, defend, and hold harmless the EDA and the City from any and all
claims for benefits or payments arising out of the relocation or displacement of the lessee or any
person from the Redevelopment Property as a result of the implementation of the Agreement.
• Except for any misrepresentation or any misconduct, affirmative act or negligence of the
EDA or the City and except for any breach by the EDA or the City of their obligations under
the Agreement, redeveloper agrees to hold the EDA and the City harmless from any claim
arising out of the presence, if any, of hazardous wastes or pollutants existing on or in the
Redevelopment Property (including any asbestos in the existing buildings)
• Developer agrees that the project will be professionally managed by a property management
company with substantial experience in operating mixed use developments and is subject to
EDA approval.
• Developer agrees to provide and maintain adequate pedestrian connections to nearby trail and
transit stops in the surrounding neighborhood to the satisfaction of the City.
• Assuming all statutory tests can be met, the City agrees to modify the existing Elmwood
Village Tax Increment District (a Renewal and Renovation Tax Increment Financing
District) to assist with such activities as: building demolition; soil remediation; site
preparation; stormwater pond construction; utility upgrades; curb, gutter, sidewalks;
landscaping; and lighting.
• The TIF note would be structured on the following basis:
Issue total: $5 million
Type: Pay-as-you-go note
Term: 8 years
Interest Rate: 6.5%
Admin Fee: 5%
Fiscal Disparities: Paid from within the district
City Council Study Session
Discussion Item: 012306 - 1 - Hoigaard Village Buisness Points
Page 4
• EDA may terminate the Note with ---- days written notice to the Redeveloper of the conditions
of default and shall be provided -------days to cure. If after cure period has expired the EDA
may terminate the Note and this Agreement with ---- days written notice to the Redeveloper.
• Within 60 days after closing on Redeveloper’s sale to third parties of the final unit within the
completed Project Union Land II, LLC agrees to provide financial data to the EDA’s
consultant as may be necessary for the consultant to calculate the actual rate of return to the
Redeveloper. If, based on such review, the actual profit for the Redeveloper exceeds a 8%
rate of return on total project costs then 50 percent of excess amount of profit (the
“Prepayment Amount”) will be applied as prepayment of the outstanding principal amount of
the Note in accordance with the terms of Section 5(b) of the Note. Such prepayment will be
effective upon delivery to Redeveloper of a written notice stating the amount of excess profit
determined by the EDA in accordance with this Section; however, the prepayment of the Note
will be deemed to have occurred as of the Final Closing Date.
• Both parties agree that any assistance provided to the Redeveloper under this Agreement is not a
“business subsidy” under Minnesota Statutes, Section 116J.993, subd. 3 because the assistance
is for housing and redevelopment.
• Redeveloper agrees to obtain all planning approvals necessary to construct the Project, including
without limitation a planned unit development and replat of the Redevelopment Property.
• Redeveloper agrees that it will pay the reasonable costs of consultants and attorneys retained by
the EDA in connection with the creation of the TIF District and the negotiation in preparation of
the Agreement and other incidental agreements and documents related to the development
contemplated hereunder. Upon termination of the Agreement, the Redeveloper remains
obligated for costs incurred through the effective date of termination.
• Redeveloper agrees to undertake the redevelopment project as described. In summary, the
developer would purchase the six subject properties, remove the current buildings, and
construct approximately 25,000 square feet of commercial space, 132 condominiums, 22
townhomes, and 220 market rate apartments.
• Redeveloper agrees to dedicate to the City a portion of the redevelopment property for the
construction of a sub-regional stormwater pond for use by the redeveloper and the northern
portion of the Elmwood neighborhood. It will be the Redeveloper’s responsibility to
construct the pond per city and watershed district specifications and requirements, install
landscaping approved by the city, and maintain both on an ongoing basis. It will be the city’s
responsibility to dredge the pond as necessary on a periodic basis and in cooperation with the
Redeveloper. The Redeveloper is responsible for its proportionate share of the construction
cost of the sub-regional pond. Since the pond is to serve an area of approximately 40 acres
and the redeveloper’s property is approximately 10 acres the redeveloper’s proportionate
share of the construction cost is 25%. The city agrees to pay upfront for the remaining 75%
of the pond’s construction cost through its Development Fund. The City expects to recoup
its costs through a stormwater management fee charged to properties that redevelop within
the northern portion of the Elmwood neighborhood.
City Council Study Session
Discussion Item: 012306 - 1 - Hoigaard Village Buisness Points
Page 5
• Redeveloper agrees to complete construction on:
• Phase I – mixed use bldg consisting of approximately 25,000 SF of retail
space and 54 condominiums by June 30, 2007.
• Phase II – 74 condominiums by Dec. 31, 2008.
• Phase III – 22 townhomes by Dec. 31, 2008.
• Phase IV – 220 apartments by Dec. 31, 2009.
• Upon satisfactory completion of the project, the EDA will furnish the Redeveloper with a
Certificate of Completion.
• Redeveloper agrees to provide the EDA with proof of proper insurance.
• If Redeveloper requires mortgage financing for the development of the Project, the EDA agrees
to subordinate its rights under the Agreement to the Holder of any Mortgage securing
construction or permanent financing, in accordance with the terms of a mutually-approved
subordination agreement.
• Redeveloper agrees not to transfer the agreement or the redevelopment property (except to an
affiliate) prior to receiving a Certificate of Occupancy for each phase without the prior
written consent of the EDA.
• Redeveloper agrees that the EDA and the City will not be held liable for any loss or damage to
property or any injury to or death of any person occurring at or about or resulting from any
defect in the Redevelopment Property or the Minimum Improvements.
City Council Study Session
Discussion Item: 012306 - 2 - Aquatic Park Visioning
Page 1
2. Aquatic Park Visioning Parks and Recreation Department
PURPOSE OF DISCUSSION: To discuss with Council the future vision for the Aquatic Park.
Background
Based on comments from council members, staff gathered information regarding the number of
groups we take reservations from during the summer at the Aquatic Park. Staff also surveyed
other communities to find out how many groups they take on a daily and seasonal basis.
Group information
In 2005, the Aquatic Park documented 147 groups which equaled 8,900 kids and chaperones. The revenue
from these groups was $47,494. On marginal weather days, group reservations are generally the reason
the Aquatic Park stays open. We typically close the Aquatic Park when the temperature is below 70
degrees or there are less than 20 people in the pool for a one hour time period. Having groups in the pool
allows other users to utilize the pool on the days when it is cooler and we would have closed due to
minimum attendance. Typically, when groups reserve space with us, they come regardless of the weather.
When we surveyed other aquatic parks in the area, they were asked the following questions:
Do you accept group reservations?
What is the maximum number of groups (total number of people from groups) accept daily?
What is your maximum capacity for attendance at the pool?
Accept Group
Reservations
Max Group
numbers per day
Max Capacity
of the pool
Apple Valley Yes 500 1,200
Battle Creek Yes 150 478
Cascade Bay Yes 700 2,000
Edina Yes 125 Unknown
St. Louis Park Yes 500 1,200
Cascade Bay takes the most groups of any of the water parks in our area. They had a total of
18,288 kids who came with groups in 2004, and about 19,000 in 2005.
Historical Information on St. Louis Park Group Reservations
In 2002, we began to limit groups reservations to 500 individuals from groups per day. Prior to
that year, there was very little control over regulating and/or limiting the group reservations and
we had multiple days of large daily admission crowds. We also began selling group season
passes, where groups could purchase a set number of season passes (at a much higher rate) and
then visit the Aquatic Park any time. Groups needed to notify us in advance when they would be
coming. In 2005, (even with the hot summer), there were only two days that we were OVER the
500 maximum group rate number and two days that we were over 400. In comparing these
figures with 2004, (a cool summer), we went over the 500 mark on five days, and that was when
we counted the group season passes into the daily group numbers. The reason that we have gone
over our 500 limit is because groups show up with more people than they anticipated, and some
groups show up unannounced. Those that don’t book in advance are still allowed in but are
charged the regular daily admission.
City Council Study Session
Discussion Item: 012306 - 2 - Aquatic Park Visioning
Page 2
Bus parking observations
Sometimes there is a perception noticed by our department and also at Cascade Bay, that when
we have a lot of groups showing up on buses that are not filled to capacity, people assume that
we have a lot of kids in the Aquatic Park from groups. The buses parked in the Rec Center lot
create a feeling that there are many groups here when the reality is that many days we don’t have
a lot of groups. Cascade Bay worked with a nearby church to have their buses park in the church
lot to alleviate this perception. If it is possible to pursue a bus parking arrangement with another
business such as Target or Byerly’s, we believe we can address some of the perception problems.
Busiest time
The week after the 4th of July and the last week of July, (probably based on summer programs)
are the weeks most demanded by groups. We can monitor these weeks more closely in 2006 and
have more communication from our season pass groups during those busy weeks to ensure we
stay under our maximum daily group admission.
Process for Aquatic Park Visioning
The Aquatic Facility was opened nine years ago in June of 1997. Residents are inquiring when
we might add features to our facility. Since the comments and suggestions we have received vary
considerably, staff is suggesting that we under take a public process to determine what the
residents of St. Louis Park would like to see at the Aquatic Park.
Staff has discussed several types of public process to use. The options include:
• using a professional survey group like Decision Resources;
• conducting in-house surveys using staff and Bridget Gothberg to facilitate;
• use an aquatic consultant to assist us in gathering information.
We have worked with an aquatic consultant to provide us with preliminary cost estimates for two
different types of features. From that study, we know approximately how much space an
additional feature would use and where it could be located. Public input is needed to give us
recommendations on these features. The 2005 GO Bonds included money for a potential addition
to the Rec Center Aquatic Park.
Next step and recommendation:
Staff is asking council to allow us to develop a process to obtain input relative to the possibility
of adding a feature to the Aquatic Park. This process can also allow for comments on bus parking
and groups. If Council agrees, we would work on this process design and bring it back to
Council as a report before moving ahead.
Prepared By: Cynthia S. Walsh, Director of Parks & Recreation
Approved By: Nancy Gohman, Deputy City Manager
City Council Study Session
Discussion Item: 012306 - 3 - CSAH 25 Ped. Crossing Project Update
Page 1
3. CSAH 25 Pedestrian Crossing Project Update
City Project No. 2005-2100
Public Works
PURPOSE OF DISCUSSION: To provide the City Council with further information and
options with regards to the proposed CSAH 25 Pedestrian Crossing Project. This report is
essentially a follow up report to the previous discussion held with the Council at the January 9,
2006 Study Session. The primary intent of the discussion would be to identify a preferred
crossing location and type, the scope of a public process desired, review the City’s adopted trail
and sidewalk plan in this area, and to further direct staff accordingly.
PREVIOUS DISCUSSION AND BACKGROUND: Since 2001, the City of St. Louis Park has
been working with Hennepin County, Mn/DOT, and Three Rivers Park District for a trail
connection between two regional trails, the Southwest LRT Trail and the Cedar Lake Regional
Trail. Essentially, the City and agencies have worked together to establish a trail connection or
link along TH 100 as part of improvements to T.H. 100. As part of the regional trail link, a
crossing of CSAH 25 will be required. The need for the crossing and link were expressed during
a public process several years ago as the City developed its city-wide plan for sidewalks and trails.
In November of 2001, the City Council approved a resolution requesting state bonding bill
funding for the construction of a grade separated trail crossing at CSAH 25. Despite at least two
efforts to receive a bonding bill appropriation from the State legislature for the cost of part of the
project, no funding was approved.
Since that time, the City has worked with the three other agencies to secure funding and an
appropriate design location for the proposed pedestrian crossing. As a result of those efforts, Staff
presented an update to the City Council on January 9, 2006 that provided crossing design
alternatives. Questions arose with regards to the location of the proposed crossing. In deciding
upon a crossing location and type, the following issues must all be considered: 1) a location that
serves local and regional needs, 2) a location that fully considers user safety, and 3) cost. As a
result of the discussion, Council directed staff to provide additional information with regards to
the crossing location options, particularly with regards to inter-agency requirements (local vs.
regional needs) and cost participation.
TRAIL LOCATION OPTIONS, INTER-AGENCY PARTICIPATION AND FINANCING:
As mentioned in the previous report and discussion, the City has received at least verbal
commitments for funding of the project from Hennepin County, MnDot, and the Three Rivers
Park District. Staff has been working to further secure those commitments through a cooperative
agreement. As part of the process, the City also retained an engineering consultant (TKDA) to
further review and refine proposed overhead and underground crossing concepts and costs. Based
upon preliminary figures of the Study, a construction cost of approximately $1,000,000 is
estimated, depending upon the option pursued. This figure is for the crossing itself only, and does
not include trail connections.
City Council Study Session
Discussion Item: 012306 - 3 - CSAH 25 Ped. Crossing Project Update
Page 2
Since the January 9 Study Session, Staff has subsequently met with representatives of the three
aforementioned agencies to discuss the crossing location and cost participation further. Exhibit A
(attached) generally shows two proposed crossing location alternatives: Option 1, near Salem
Avenue as presented on January 9, 2006, and Option 2 at a location somewhere east of Raleigh
Avenue at Carpenter Park. Based upon the conversation with inter-agency staff, both of these
options would meet the regional need, providing the trail connections are constructed as shown.
In evaluating a preferred crossing location, local vs. regional needs and safety must all be carefully
evaluated and weighed. As previously discussed, the construction of a bridge or tunnel at the
CSAH 25/Beltline/Ottawa intersection itself is not feasible due to the existing physical features
and layout. Hennepin County has indicated that the existing at-grade crossing of CSAH 25 and
Beltline Blvd. may remain, after construction of a separate bridge or tunnel crossing at either of
the two option locations proposed. However, any improvements to the existing pedestrian
crossing would be subject to the approval of Hennepin County, and would be incurred at the
City’s expense.
COSTS: Pending final adoption of a Cooperative Agreement by all agencies, the expected cost
participation can generally be summarized as follows: The City of St. Louis Park would be
responsible for developing and constructing the crossing over (or under) CSAH 25. Obligations
of the Park District and Hennepin County would be financing a portion of the CSAH 25 crossing
as agreed. At this time, Hennepin County has verbally committed an amount of $200,000 while
Three Rivers Park District has verbally committed up to a maximum of $500,000. Depending
upon the option chosen Mn/DOT has committed to designing and constructing the trail
connections from the SWLRT Regional Trail north to Minnetonka Boulevard as part of the T.H.
100 Interim Improvement Project (shown in green on Exhibit A).
As previously mentioned, the cost to the city for this project will depend upon the crossing
location and the preferred location for the regional and local trail connections. If Option 1 is
chosen, all trail linkage would be constructed by Mn/DOT. Under Option 2, the cost may be
incurred completely by the City or shared with MnDOT, depending upon the trail link location
(yellow links would be at City cost per Exhibit A).
Under Option 2, some rough estimates for the City’s trail link cost would be as follows:
1) City cost of $85,000 if the Mn/DOT participation (along TH 100 from Minnetonka Boulevard
to Salem Avenue N.) is utilized.
2) City cost of $200,000 if a trail link along Minnetonka Boulevard from Toledo to Raleigh, and
Raleigh from Minnetonka Boulevard to CSAH 25 is chosen. Construction of a trail along
Minnetonka Boulevard would also require additional right of way and/or easement acquisition,
thus adding to the cost. This right of way and easement cost is not included in the above figure.
Under both of these options, there could also be unforeseen utility relocation costs that are not
known at this time.
City Council Study Session
Discussion Item: 012306 - 3 - CSAH 25 Ped. Crossing Project Update
Page 3
As previously mentioned, any cost to upgrade the existing pedestrian crossing at Beltline/
Ottawa/CSAH 25 would be incurred by the City. Without proceeding with a preliminary design, it
is expected that such an improvement would include signal upgrades, sidewalk links to the
intersection, and upgrades to the intersection and median area. It is estimated that that such
improvement cost could range anywhere from $150,000 to $250,000.
It is contemplated that all maintenance associated with the above described trail segments and the
crossing at CSAH 25 would be the responsibility of the City.
REGIONAL VS. LOCAL TRAIL NEEDS: The City Council adopted a Sidewalk, Trail, and
Bicycle Plan in October of 2003. As part of the discussion of determining an appropriate location
for a CSAH 25 crossing, the overall trail plan should be considered, particularly with regards to
local and regional needs. It is also expected that this Plan will require revisions, based upon
needed adjustments required since 2003.
PUBLIC PROCESS AND SCHEDULE: As part of the adoption of the Sidewalk, Trail, and
Bicycle Plan, an extensive public process was followed prior to adoption of the Plan. In selecting
a CSAH 25 crossing location and type of crossing (bridge vs. tunnel), the City Council should
consider the extent of the public process that may be necessary and desired.
The project schedule and timing of construction of the project will depend upon the amount of
public process desired. With at least some public process, a project could still be let and
construction started in 2006. However, final project completion would not be expected until
2007. However, it is recommended that a public process be initiated (an informational meeting)
as soon as reasonably possible.
RECOMMENDATIONS AND NEXT STEPS:
1) Reach a decision or consensus on a preferred crossing location. This may be decided now
by the Council or determined through further public process. Consideration of the City’s
overall trail, sidewalk, and bicycle plan, including regional vs. local needs should be
considered as part of this process. A decision of overhead (bridge) vs. underground
(tunnel) options should also be finalized.
2) Discuss the desired public process to be followed.
3) Discuss the existing pedestrian crossing of CSAH 25 at Beltline and Ottawa, needs for
safety improvements, and how soon they should be considered.
Attachments: Exhibit A (supplement - 1 sheet)
City Sidewalk, Trail, and Bikeways Map (supplement – 1 sheet)
Prepared By: Scott Brink, City Engineer
Reviewed By: Mike Rardin, Director of Public Works
Approved By: Nancy Gohman, Deputy City Manger
City Council Study Session
Discussion Item: 012306 - 4 - France Ave Turnback
Page 1
4. France Avenue Turn-back Public Works
PURPOSE OF DISCUSSION: To provide Council with follow up information and request
Council direction regarding the Hennepin County proposal to turn back France Avenue (north of
Minnetonka Boulevard) to the City.
BACKGROUND: Hennepin County has proposed turning France Avenue (north of
Minnetonka Boulevard) back to the City since the early 1990’s. This section of roadway has not
developed into a significant arterial as they had expected it to. The County does not see that
occurring in the future and believes this road would fit much better under City ownership and
management rather than under theirs. They would like to negotiate this turn-back with us so they
can get out of “local street” ownership.
Their original proposal in the early 90’s was to either overlay the road or pay us $80,000 in lieu
of that. City officials did not feel that offer was realistic and declined. Several times in the
interim, the County made the same offer with the same result. The most recent proposal (2002)
by the County is they will pay us a total of $320,000 (over a 3-year period) to take this road over
plus about $20,000 participation in a sidewalk should we install one. The road was overlaid in
2002 so it is still in relatively good condition.
The last time Council reviewed this, February 2003, concerns were expressed over traffic flow
(difficulty in making left turns onto France Ave.) and maintenance (responsibility and quality of
service) – report attached. Staff was asked to see what could be done to address those concerns.
COUNCIL CONCERNS: Staff has checked into Council concerns and has the following to
report:
TRAFFIC FLOW - due to limited resources and priorities, Hennepin County is unable
to study our traffic flow concerns and suggest we do that ourselves. As long as they “own”
France Ave., they are satisfied the existing traffic controls satisfy their regionally oriented
needs. Staff feels a 3-way stop at France Ave. and W 26th Street should address Council traffic
flow concerns (provide for sufficient gaps in the flow of traffic). Traffic signal warrants are not
met at this intersection, however, a signal could be installed if Council so desired. More
extensive traffic controls could possibly require a corridor traffic study.
MAINTENANCE - In discussions with Minneapolis staff, the responsibility for, and quality
of maintenance should not be a concern for us. Minneapolis has a practice of entering into
agreements in such situations. The following concepts for France Ave. maintenance on the
City’s boundary have been recently developed with St. Louis Park (SLP) and Minneapolis
(Mpls) Public Works staff:
• SLP may assume routine maintenance curb to curb on south end of France Ave. as
Hennepin County is doing now – patching and plowing. Mpls will provide for
maintenance if they arrive on the scene first
City Council Study Session
Discussion Item: 012306 - 4 - France Ave Turnback
Page 2
• SLP may sweep, but Mpls will also sweep (2 comprehensive sweeps and 5 or 6 roving
sweeps - same or better than SLP)
• Anything behind the curbs will be the responsibility of the respective city
• Costs - no reimbursement to either party for routine maintenance
• Betterments and respective costs to be negotiated between the two cities at the time of
need - betterments being any change or upgrade to the existing infrastructure
The above concepts are summarized in a July email by Minneapolis staff (attached).
TURNBACK DETAILS: Turn-backs like this are governed by and approved by the Minnesota
Department of Transportation (Mn/DOT). The only requirements in this case are for each body
(City/County) to pass a resolution agreeing to this. No public hearings are required. Upon
receipt of the proper resolutions, Mn/DOT will approve the turn-back. This turn-back will be a
designated Municipal State Aid route, will be eligible for reconstruction with State Aid
construction Funds, and will earn State Aid maintenance funds of approximately $15,000 per
year.
Because the south portion of this street is on the Minneapolis/St. Louis Park City boundary,
Minneapolis will be a joint owner and share in jurisdictional control with St. Louis Park. Joint
ownership is required by Mn/DOT and occurs where the street is on the boundary of each city –
the joint segment would be from Minnetonka Boulevard north to Cedar Lake Avenue.
SUMMARY and NEXT STEPS: Staff has obtained all information available for Council to
consider this proposal and seeks council direction in responding to the County’s request.
1. Does Council desire to take over France Ave as a turnback? If so, the following steps
could be followed:
• notify Hennepin County and Mpls of our intent
• develop a draft maintenance agreement with Mpls
• develop a draft turnback agreement with Hennepin County
• respective municipalities approve necessary turnback resolutions and agreements
2. If Council does not want to take over France Ave, is there a desire for staff to work with
Hennepin County to develop an intersection improvement project at W 26th Street and
France Ave? If so, what are Council thoughts on signs or traffic signals?
3. If Council decides to take over France Ave, what improvements, if any, would Council
like programmed in the CIP for future implementation?
Attachments: Mpls staff email of July 18, 2005
Study Session Report of February 10, 2003
Prepared By: Michael P. Rardin, P.E., Public Works Director
Approved By: Nancy Gohman, Deputy City Manager
City Council Study Session
Discussion Item: 012306 - 4 - France Ave Turnback
Page 3
-----Original Message-----
From: Collin, Steve E [mailto:Steve.Collin@ci.minneapolis.mn.us]
Sent: Monday, July 18, 2005 10:40 AM
To: Ogren, Paul W; Kennedy, Mike D
Cc: Mike Rardin; Veek, Larry W
Subject: Maintenance of France Avenue (CSA 17) from Lake St (CSA 25) to the
Minneapolis city limit 22nd and Ewing
I met with the Director of Public Works, Michael Rardin, P.E., with the City of St. Louis
Park today to discuss the maintenance of France Avenue (CSA 17) from Lake St (CSA
25) to the Minneapolis city limit (22nd and Ewing). The City of St. Louis Park over the
next two months will be introducing a council resolution(s) to petition Hennepin County
for the turn back of France Avenue (CSA 17) north of Lake St (CSA 25). The
understanding is the City of Minneapolis has already passed a resolution petitioning the
County for this action.
When the roadway is turned back to the adjoining municipalities, the City of St Louis
Park would like to enter into a memo of understanding or a full agreement to cover the
maintenance aspects of this roadway segment. The primary concerns are snow plowing,
street sweeping and routine maintenance of the pavement section. The adjoining cities
would continue to maintain their respective boulevard, sewer system, water system,
traffic system and tree maintenance programs. Lane striping may need further discussion
at the time of turn back as I’m not directing responsible for that operation, so I felt I
could not comment. In addition, any improvements (renovation or reconstruction) would
be handled by a separate agreement between the cities at the time of the improvement.
At this point in time, remunerations for this work have not entered into the discussions
and it is our opinion that though possible would have a negative impact to completing
this action. It would be better to develop what the two cities would like done on this
segment of roadway, run it pass the City Attorneys to see which format would meet our
needs and than discuss if remunerations are needed. When the City of St. Louis Park is
close to completing its resolution process, I suggested Mr. Rardin send a letter to Klara
A. Fabry, P.E. City Engineer and Director of Public Works for the City of Minneapolis
asking her to assign staff to recommend a course of action for Minneapolis on this
request. In mean time, we will continue to have discussions as to the maintenance of this
segment like the department would with any joint border segment.
Steven Collin, P.E.
Street Maintenance Engineer
612-673-5695
City Council Study Session
Discussion Item: 012306 - 4 - France Ave Turnback
Page 4
STUDY SESSION REPORT FEBRUARY 10, 2003
2. France Avenue Turn-back Public Works
PURPOSE OF DISCUSSION: To review a Hennepin County proposal to turn France Avenue
(north of Minnetonka Boulevard) back to the City.
BACKGROUND: Hennepin County has proposed turning France Avenue (north of
Minnetonka Boulevard) back to the City several times during the 1990’s. They have approached
City staff again with another proposal.
This section of roadway has not developed into a significant arterial as they had expected it to.
The County does not see that occurring in the future and believes this road would fit much better
under City ownership and management rather than under theirs. They would like to negotiate
this turn-back with us so they can get out of “small street” ownership.
Their original proposal in the early 90’s was to either overlay the road or pay us $80,000 in lieu
of that. City officials did not feel that offer was realistic and declined. Several times in the
interim, the County made the same offer with the same result. The current proposal by the
County is they will pay us a total of $320,000 (over a 3-year period) to take this road over. The
road was overlayed in 2002 so it is in good condition.
DETAILS: Turn-backs like this are governed by and approved by the Minnesota Department of
Transportation (Mn/DOT). The only requirements in this case are for each body (City/County)
to pass a resolution agreeing to this. No public hearings are required. Upon receipt of the proper
resolutions, Mn/DOT will approve the turn-back. This turn-back will be a designated Municipal
State Aid route, will be eligible for reconstruction with State Aid construction Funds, and will
earn State Aid maintenance funds of approximately $15,000 per year.
Because the south portion of this street is on the Minneapolis/St. Louis Park City boundary,
Minneapolis will be a joint owner and share in jurisdictional control with St. Louis Park. Joint
ownership is required by Mn/DOT and occurs where the street is on the boundary of each city –
the joint segment would be from Minnetonka Boulevard north to Cedar Lake Avenue.
CONSIDERATIONS: Staff has compiled a list of identified pros and cons associated with
taking France Avenue back from the County:
Pros:
1. Revenue Source: $320,000 one-time payment from the County. About $15,000
annually from Mn/DOT.
2. Jurisdictional Control: Will allow the City to decide resident requests/road future.
City Council Study Session
Discussion Item: 012306 - 4 - France Ave Turnback
Page 5
Cons:
1. Increased maintenance needs (pavement, grass, and trees) estimated at about $13,000
annually.
2. Jurisdictional Control: Will require City to decide resident requests/road future.
3. County would no longer be a buffer with regard to controversial issues.
4. City would share jurisdictional control over the south portion of the road with
Minneapolis.
DIRECTION: Staff seeks council direction in responding to the County’s request.
Prepared By: Michael P. Rardin, P.E.
Approved By: Charles W. Meyer, City Manager
City Council Study Session
Discussion Item: 012306 - 5 - Boards and Commissions Discussion
Page 1
5. Boards and Commissions Discussion Administration
Purpose of Discussion:
To provide an update for Council about openings on the various Boards and Commissions and to
discuss the interview process so that vacancies can be filled as soon as possible.
Current Status with Planning Commission and Community Education Advisory Council
Planning Commission
The Planning Commission has one opening that was created when Commissioner Bissonette
resigned in September 2005. The city advertised the opening in October and staff received 11
applications. Council reviewed all of the applications in November.
Council interviewed Steve Fillbrandt, Richard Person and Joe Tatalovich before the study
session on December 12, 2005; Dee Schutte, Richard Markgraf, and Patrick Skinner were
interviewed before the December 19, 2005 Council Meeting.
Options for Council:
• Council could choose a new commissioner from the interviewed candidates at the
January 23 study session and make the appointment at the February 6 Council
Meeting;
• Council could choose to bring back candidates for another round of interviews; or
• Council could choose to interview additional candidates.
Community Education Advisory Council
There are two vacancies that need to be filled for Community Education Advisory Council
(CEAC): a councilmember appointment and an at-large citizen appointment. Former
Councilmember Santa’s vacancy needs to be filled by a councilmember. Staff has been
informed that Susan Santa is interested in the at-large appointment.
Options for Council:
• Councilmember appointment: appoint a councilmember to replace Susan Santa’s
vacancy at the January 23 study session and make the appointment at the February 6
Council Meeting, and
• At-Large appointment: Appoint Susan Santa to fill the at-large vacancy on CEAC or
start the interview process.
Ongoing Process and Upcoming Interviews
Parks and Recreation Advisory Commission
There are three vacancies on the Parks and Recreation Advisory Commission: one youth
commissioner and two regular commissioners. Commissioner Strong moved out of St. Louis
Park late fall and Commissioner Johnson was appointed to the Bassett Creek Watershed
Management Commission.
City Council Study Session
Discussion Item: 012306 - 5 - Boards and Commissions Discussion
Page 2
Staff has received applications from several interested candidates for the regular commission
openings and one for the youth term.
Options for Council:
• Staff is interested in having the youth candidate appointed. If Council agrees, the
interview could be scheduled on February 6 and the Council could make the
appointment at the February 21, 2006 Council Meeting.
• Council could then review all submitted applications for the other two vacancies and
select candidates for interviews in February. Appointments could be made in March
2006.
Police Advisory Commission
There are three vacancies on the Police Advisory Commission. Two commissioners resigned in
2005 and another commissioner was not reappointed for another term.
Options for Council:
• Council could discuss the Planning Commission candidate previously interviewed
and appoint this person to the Police Advisory Commission at the February 6, 2006
meeting. Continue with interview process for other two commissioners.
• Council could review all submitted applications including the Planning Commission
candidate and select candidates for interviews in February. Appointments could be
made in March 2006.
Human Rights Commission
There are seven openings for the Human Rights Commission; two non-voting youth, one school
board appointment and four regular commissioners. Of the four commission vacancies,
Commissioners Siegesmund and Gaffney decided not to seek reappointment, and Commissioner
Hutchinson resigned in October 2005. Staff has received several applicants from residents who
are interested in serving on the Human Rights Commission.
Options for Council:
• Council could review all submitted applications and select candidates for interviews
in February. Appointments could be made in March 2006.
Commission Application and Interview Process
1. We are currently actively accepting applications for Commissions. The application
deadline for Boards and Commissions is Friday, January 20, 2006. (Staff will work to
schedule additional commission interviews for Human Rights, Parks & Recreation
Advisory Commission and the Police Advisory Commission for February 6, 21, and 27
based on candidate availability).
2. Staff will compile the applications.
City Council Study Session
Discussion Item: 012306 - 5 - Boards and Commissions Discussion
Page 3
3. Staff sends the applications to Council for review and consideration.
4. Council informs the City Manager’s Office of candidates they wish to interview.
5. Interviews are conducted by the Council as scheduled by staff.
6. The Mayor will inform the City Manager of Council’s recommendation for appointment.
7. Candidates are appointed at a regular Council meeting.
Staff looks forward to working with the Council to fill these vacancies.
Attachments: Boards and Commission Vacancies
Board and Commission Procedures
Prepared by: Marcia Honold, Management Assistant
Approved by: Nancy Gohman, Deputy City Manager/HR Director
City Council Study Session
Discussion Item: 012306 - 5 - Boards and Commissions Discussion
Page 4
Boards and Commissions - Vacancies
Community Education Advisory Council – Council appoints 4 members
2 Openings
Councilmember 1*
At Large 1
* Sue Santa served until the end of her term and would be interested in an at-large seat
Human Rights Commission - 13 members
7 Openings
Commissioners 4
Youth (non-voting) 2
School Board 1
Parks & Recreation Commission – 8 members
3 Openings
Commissioners 1
School Board 1
Youth 1
Planning Commission – 7 members
1 Opening
Commissioners 1
Police Advisory Commission – 11 members
3 Openings
Commissioners 3
City Council Study Session
Discussion Item: 012306 - 5 - Boards and Commissions Discussion
Page 5
Rules and Procedures for Boards and Commissions
Adopted as Appendix A to Resolution No. 03-143
October 7, 2003
A. Boards
The St. Louis Park City Charter grants the council authority to form various boards and
commissions by ordinance. Boards and commissions serve in an advisory capacity to the city
council and are conferred various degrees of decision making power. The City Council is the
sole policy making body of the city. Some boards and commissions include in their membership
persons appointed by the school board.
Boards and commissions of the city which have been created by ordinance are as follows:
• Board of Zoning Appeals
• Charter Commission 1
• Economic Development Authority 2
• Housing Authority
• Human Rights Commission
• Parks and Recreation Advisory Commission
• Planning Commission
• Police Advisory Commission
• Telecommunications Commission
In addition, other ad hoc groups may be formed as needed by resolution of the council.
B. Staff Liaisons
Each board and commission is assigned a staff liaison. Duties of the staff liaison are, in general,
to facilitate or assist in the meetings, to record attendance and to provide information and
direction as requested by the commission. It is also the responsibility of the staff liaison to
inform the city council of any problems or issues that may arise.
C. Membership
Membership requirements are set by ordinance. All board and commission members are
appointed by the council or, in some cases, by the school board. Youth members may be
appointed and are conferred voting status except in the case of the Planning Commission and
Board of Zoning Appeals.
1 The Charter Commission operates under the same rules and procedures with certain exceptions: Charter
Commission members apply to and are appointed by the District Court and are created by and subject to
provisions dictated by state statute rather than city ordinance.
2 The ordinance creating the Economic Development Authority (EDA) specifies that the membership of
the EDA will be comprised of the current membership of the City Council.
City Council Study Session
Discussion Item: 012306 - 5 - Boards and Commissions Discussion
Page 6
D. Qualifications
Members must be St. Louis Park residents, but need not have expertise in any particular area.
Willingness to serve and be involved are the most important attributes of members. Per
Resolution #01-078, the city council will not consider applications for appointment to advisory
commissions from regular full-time or part-time employees.
E. Attendance
Regular attendance at meetings is a requirement for continued membership on any board or
commission. Irregular attendance and frequent absences are detrimental to the entire group and
put undue pressure on those members who do attend meetings. Regular attendance allows
members to learn about and discuss issues in depth which contributes to more effective decision
making. Continued absenteeism is considered grounds for dismissal by the council.
F. By-Laws
Each board and commission shall create their own by-laws and meeting procedures. Copies of
the by-laws should be forwarded to the city manager’s office whenever changes are made.
G. Meetings
Meeting times and locations are set according to each commission’s by-laws. A quorum of the
board is made up of a majority of members currently appointed. All meetings will be conducted
in accordance with the Minnesota Open Meeting Law, the City Charter and the Municipal Code
of Ordinances. The proceedings of the meetings should be conducted using standard
parliamentary procedure. The City Council has adopted The Standard Code of Parliamentary
Procedure, as their guide and that publication is available in the clerk’s office. A simplified
summary of these procedures is also available for use by commission chairs and staff liaisons.
H. Minutes and other Records
Minutes of each meeting should be prepared and maintained by the staff liaison or designee.
Following commission approval minutes should be forwarded to the city clerk’s office for
placement on the city council agenda.
All board and commission records must be maintained in accordance with the city’s records
retention policy. Please contact the city clerk’s office if you have questions regarding retention
and preferred storage medium.
I. Annual Report
Each board or commission must report to the council once per year. A written report should be
prepared which includes activities undertaken in the past year and goals for the coming year.
council will then meet with the group in a study session to discuss the report and other issues of
concern to the commission. The report should be submitted to council for review prior to the
study session meeting.
J. Recruitment
When a vacancy occurs it is the responsibility of the staff liaison to inform the city manager’s
office of the vacancy. Recruitment is typically done using any combination of advertising
opportunity available. Local newspaper, Park Perspective, direct mailing, neighborhood
newsletter, the city’s website, etc. are all acceptable forms of advertisement.
City Council Study Session
Discussion Item: 012306 - 5 - Boards and Commissions Discussion
Page 7
Applications are maintained by the city manager’s office and are forwarded to interested citizens
upon request. In certain instances a supplemental application may be created to determine
suitability of candidates.
Upon receipt of the application a representative of the city manager’s office will contact the
applicant to acknowledge receipt of the application and to discuss the interview and appointment
process.
Applications will be retained in the active file one year following receipt.
K. Candidate Review Process
Written applications are forwarded to councilmembers for review as openings occur.
Councilmembers will inform the city manager’s office of the candidates they wish to interview
based upon their review of written materials. Interviews are conducted by the city council,
usually prior to a Monday evening meeting. Following the interview the city manager’s office
will mail a thank you letter to each applicant with information regarding next steps in the
process.
L. Appointment
Appointments are made by the city council at a regular meeting of the council. Council will
inform the city manager’s office when an appointment is to be made so that the appointment can
be added to the city council agenda.
Following the appointment the city manager’s office will contact the new member and inform
them of their appointment. A copy of the application will also be forwarded to the staff liaison.
The staff liaison will provide the new member with meeting information and discuss
expectations and pertinent issues with them prior to the next meeting of the board or
commission.
Appointments are sometimes made to unexpired terms, and often more than one vacancy exists
on a commission. In that case, the specific term occupied by the new member is determined by
the commission and communicated to the city manager’s office.
M. Rosters
The staff liaison is responsible for keeping an up to date roster of the commission which should
include contact information, term of office and date of appointment. When information on the
roster changes, a change form should be completed and forwarded to the city manager’s office.
N. Reappointment
Reappointments are made as needed by the city council. Performance and attendance by Board
and Commission members requesting reappointment will be considered by the Council. Council
may choose to re-interview any commission member as a means to determine whether the
commission member should continue to serve. A member may continue to serve beyond their
expiration date until a reappointment is made.
O. Resignation
City Council Study Session
Discussion Item: 012306 - 5 - Boards and Commissions Discussion
Page 8
When a resignation occurs, a change form should be completed and forwarded to the city
manager’s office along with a copy of any correspondence that may have been received. The
city manager’s office will then initiate recruitment to fill the vacant position. A member may
continue to serve beyond their expiration date until a successor is appointed.
P. Recognition
At the beginning of each year council will recognize members who have left their position
during the prior year. The city and school volunteer coordinators will plan appreciation activities
for all commission members every two years.
City Council Study Session
Discussion Item: 012306 - 6 - Administrative Services Department Update
Page 1
6. Administrative Services Department Update Administrative Services
Purpose of Discussion: Update the Council on the Administrative Services Department.
In June, 2005, the departments of Human Resources, Payroll and Organizational Development
were combined with the departments of Administration, Communications/Web and Graphics,
Community Outreach and City Clerk to create one department: Administrative Services. This
department is under the direction of Nancy Gohman, Deputy City Manager/Human Resources
Director. Attached is a copy of the organization chart for Administrative Services.
At the Study Session, we want to update you about services provided in this department and our
focus and direction for some of the future initiatives, such as:
Determining customer service quality standards city-wide.
Vision process.
Updating and streamlining Council agenda process.
Strengthening communication delivery s ystems, including the transition of the web to
the Technology and Support Services Department.
Development of a comprehensive communications plan.
Continued training and development of staff through advanced organizational
development programs.
Building the internal department team to allow for cross function and better support
of others.
Attachment: Administrative Services Organization Chart
Prepared and Approved by: Nancy Gohman, Deputy City Manager/HR Director
City Council Study Session
Discussion Item: 012306 - 7 - Future Study Session Agenda Planning
Page 1
7. Future Study Session Agenda Planning Administrative Services
PURPOSE OF DISCUSSION: To assist the City Council and the City Manager set
future Study Session agendas.
Background: At the January 9, 2006 meeting, Council reaffirmed their interest
in keeping study session meetings productive and policy based. Council also agreed that
they wanted to be more involved in setting study session agendas. Each study session,
approximately 10 minutes will be dedicated toward discussing the next study session
agenda. For this purpose, attached is the tentative agenda for the February 13, 2006 study
session outlining the proposed discussion items and reports.
Attachments: Future Study Session Agenda Planning
Prepared By: Marcia Honold, Management Assistant
Approved By: Nancy Gohman, Deputy City Manager
City Council Study Session
Discussion Item: 012306 - 7 - Future Study Session Agenda Planning
Page 2
Future Study Session Agenda Planning
Monday, February 13, 2006
6:30 p.m. Discussion Items
A. Vision Outcomes Survey Results- Administrative Services
Council update on the survey results for St. Louis Park Vision.
B. Al’s Bar Site Redevelopment Plans – Community Development
Preview the site and building proposal for a 14-story, 83 unit building on the Al’s
Bar site and discuss potential request for Tax Increment Financing (TIF).
C. Whistle Quiet Zones Update – Public Works
Does the Council want staff to pursue the creation of whistle quiet zones?
If so, what type of public process should staff use?
D. Sidewalk Snow Removal Update – Public Works
How aggressively should the city pursue snow removal from sidewalks? Council
to consider policy questions related to sidewalk snow removal.
Reports
Community Development Block Grants (CDBG) – Community Development
Update for Council regarding the use of CDBG dollars within the City.
Wireless Pilot Project – Technology & Support Services
Update for Council regarding the latest developments in the Wireless Pilot Project.
10:00 p.m. End of Meeting
City Council Study Session
Report Item: 012306 - 8 - Agreement - The City And Torah Academy
Page 1
8. Agreement Between the City of St. Louis Park
and Torah Academy Relating to Joint Use of
Facilities
Parks and Recreation Department
PURPOSE OF REPORT: Approve Joint Use Agreement with Torah Academy.
Background
Staff has been attempting to clean up and formalize some of the long standing “hand shake”
agreements. One of these is the informal agreement that the City has with Torah Academy. Staff
has been working with the leaders of Torah Academy about a joint facility use and cost sharing
agreement.
Joint Use Areas
There are three areas of the school and Fern Hill Park that are used jointly by both parties; the
playground, the parking area, and the southeast ballfield. The Torah Academy School has used
the playground at Fern Hill Park and the picnic area for their school program without
contributing money towards maintenance or replacement. The City has been using a portion of
Torah Academy’s property as part of Fern Hill Park and mowing and maintaining the area. The
blacktop area located south of the school has been used by both parties and has not been
maintained very well. The blacktop area is owned by Torah Academy and it used as a parking lot
for the park.
Proposed Agreement
Staff has worked with City Attorney, Tom Scott, to draft a joint use and cost sharing agreement
with Torah Academy. Torah Academy has verbally agreed to this and will formally approve and
sign it after approval by the City Council.
The agreement outlines the following cost sharing proposals:
All improvements will be agreed upon prior to any work being performed.
All improvements will be listed in the City’s CIP.
The parking lot located near the ballfield will be used jointly.
The City will pay 75% of the maintenance and repair costs and Torah Academy will pay
25% of such costs.
The cost of repair, maintenance and replacement will be shared equally between the City
and Torah Academy.
The City will continue to provide the necessary inspections of the equipment with trained
staff.
The City will continue to use the field area belonging to Torah Academy for no cost. The
City will provide general maintenance of this area.
Each party will insure the improvements located on its respective property for casualty
losses.
City Council Study Session
Report Item: 012306 - 8 - Agreement - The City And Torah Academy
Page 2
Each party will also maintain comprehensive general liability insurance covering its
activities conducted on these shared recreational facilities.
Next steps
The agreement between the City of St. Louis Park and Torah Academy will be on the City
council agenda for February 6 for your approval. Please contact me with any questions or
concerns you may have.
Attachments: None
Prepared By: Cynthia S. Walsh, Director of Parks and Recreation
Approved By: Nancy Gohman, Deputy City Manager
City Council Study Session
Report Item: 012306 - 9 - December 2005 Interim Financial Statements
Page 1
9. December 2005 Financial Statements Finance
PURPOSE: REPORT
Attached are the December 2005 financial statements for the General Fund and the Park and
Recreation fund. The list below summarizes what is included in this packet.
1. Monthly financial statements for the overall general fund and park and recreation fund by
account summary level comparing the annual budget figures to the twelfth month of 2005
actual figures.
2. Monthly financial statements for expenditures of the general fund by each department
and for expenditures of the park and recreation fund by each division that compares the
annual budget figures to the twelfth month of 2005 actual figures.
Please note that a negative sign in front of a revenue figure indicates a positive number or rather
actual revenue received. In addition, when comparing the “Monthly Financial Report” to the
“Departmental Expenditure report”, the “Departmental Expenditure Report” does not include
budgeted or actual transfers nor miscellaneous expenses that are included as “other expense”.
In reviewing the December financial statements, it is important to note a couple of key factors
that had an impact this month to the monthly statements provided:
GENERAL FUND
In comparison from November’s to December’s monthly financial report, there were significant
increases in the December report within Licenses and Permits, Intergovernmental, Charges for
Services, Miscellaneous revenue, Supplies expenditures and Transfers Out. Non-Capital
Equipment and Services and Other Charges expenditures experienced significant decreases.
Licenses and Permits Revenue increased by approximately $146,000 which is attributable
to large building and electrical permits for 3640 Wooddale and mechanical, plumbing,
water and sewer permits for Parkside Lofts and Gorham Condo.
Intergovernmental Revenue increased by approximately $18,000 which is attributable to
two months of Dispatch revenue and two quarters of Liaison revenue.
Charges for Services Revenue increased by approximately $124,000 which is entirely
attributable to receiving the final three months of Housing Authority salary
reimbursement.
Miscellaneous Revenue increased by over $32,600 which resulted from reimbursement
for the firefighters who assisted in the Hurricane Katrina cleanup.
City Council Study Session
Report Item: 012306 - 9 - December 2005 Interim Financial Statements
Page 2
Supplies Expenditures increased by approximately $25,000 which is attributable to the
following items: Police and Fire – Uniforms and vests - $8,000; Facilities Maintenance –
Cleaning/waste removal supplies - $6,000 and miscellaneous supplies - $2,000; Public
Works – Operations – Bridge maintenance and road salt - $5,000 and $3,000,
respectively; Miscellaneous City expenditures - $1,000.
Transfers Out Expenditures increased by $1,300,000 which is a result of Resolution #05-
181 which maintains minimum fund balances in Park and Recreation, Technology
Replacement, Employee Benefit and the Municipal Building Funds.
In Non-Capital Equipment, the 800 MHz system that was installed for the Police
Department back in November resulted in approximately $119,000 less in expenditures
from November to December.
Services and Other Charges Expenditures decreased by approximately $76,000 from
November to December. Most of the cost reductions were related to either annual
payments or paying two months of bills in November in the following areas:
Administration - Election judge pay and legal services; Facilities – Building maintenance
and two months of the PBX system; Technology and Support Services – Software
maintenance and network support; Public Works – Electric service for two months.
PARKS AND RECREATION
In reviewing the Park and Recreation fund, the monthly financial report shows decreases in
Intergovernmental, Charges for Services, Donations/Contributions revenue, and Services and
Other Charges expenditures. Transfers In revenue had a significant increase.
Intergovernmental Revenue decreased by $22,351 which is entirely attributed to the
second half payment by the School District in November.
The decrease in Charges for Services Revenue of approximately $48,000 is attributable to
several items: Decreases in tree injection revenue of approximately $10,000, $31,000 in
tree removal and $7,000 in additional revenue at the Rec. Center for open skating, hockey
and program revenue.
The decrease in Services and Other Charges of approximately $50,000 is attributed
Subsistence Service of trees for $28,000, cleaning/waste removal of trees for $14,000 and
refrigeration/dehumidification repairs at the Rec. Center for $8,000.
Donations/Contributions had a decrease of $4,000 which was from funds donated to
assist schools in coming out to the Westwood Hills Nature Center for fieldtrips in
November.
Transfers In increased by $100,000 which is attributed to Resolution #05-181 which
maintains a minimum fund balance in Park and Recreation.
City Council Study Session
Report Item: 012306 - 9 - December 2005 Interim Financial Statements
Page 3
Additional reminders from previous reports:
Since the City budgets on an annual basis, the budget numbers that appear on the monthly
financial reports are annual figures. However, the actual revenues and expenditures are
monthly figures. Therefore, you will see much fluctuation in the month to month
comparison.
The interest revenue allocation is not yet reflected in the Year -to date actual numbers.
Therefore, interest revenue is showing as a negative number. This number will be offset
with the interest earnings once the allocation is completed.
Due to the fact that overall revenues are low during the beginning months of each year,
the city keeps a reserve of approximately four months of expenditures for cash flow
purposes.
The numbers for the year are not final until all year end adjustments are made to
accurately reflect the year’s activity and the fiscal year subsequently closed. This will
take place after the auditors’ complete their fieldwork.
Attachments: Monthly Financial Statements
Prepared By: Brian Swanson, Accounting Manager
Reviewed By: Jodi Bursheim, Assistant Finance Director
Approved By: Nancy Gohman, Deputy City Manager