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HomeMy WebLinkAbout2006/12/18 - ADMIN - Agenda Packets - City Council - RegularAGENDA SUMMARY CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA DECEMBER 18, 2006 7:30 p.m. 6:00 p.m. Box Lunch 6:15 p.m. Boards and Commissions Interviews 7:25 pm Economic Development Authority Meeting 7:30 p.m. CITY COUNCIL MEETING 1. Call to Order 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations 2a. Meadowbrook Drumming Performance 3. Approval of Minutes 3a. Study Session Minutes of November 27, 2006 3b. City Council Minutes of December 4, 2006 Action: Corrections/amendments to minutes - Minutes approved as presented 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. Action: Motion to approve the agenda as presented and to approve items listed on the consent calendar (Alternatively: Motion to add or remove items from the agenda, motion to move items from consent calendar to regular agenda for discussion and to approve those items remaining on the consent calendar). 5. Boards and Commissions 5a. Reappointments to Boards and Commissions Reappointment of commissioners whose terms expire on December 31, 2006 Recommended Action: Motion to reappoint Commissioners Douville, Aune, Markgraf, Kramer and Person to their respective commissions for terms ending 12/31/2009; and Youth Commissioner Ohliger to the Police Advisory Commission for a term ending December 31, 2007. 6. Public Hearings 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Adoption of 2007 Budget, Revised 2006 Budget, and Certification of the 2007 City & HRA Property Tax Levies This report requests that the City Council adopt the 2007 Budget, authorize adjustments to the 2006 budget as requested by the department directors, and finalize the tax levies necessary to support the 2007 budget. Recommended Action: 1) Motion to adopt resolution approving the 2006 Property Tax Levy collectible in 2007, adopting the Budget for 2007, and adopting the Revised Budget for 2006 2) Motion to adopt a resolution authorizing the HRA Levy for 2006 8b. Resolution Setting Utility Rates This report requests that the City Council adopt a resolution adjusting the utility rates for 2007. Recommended Action: Motion to adopt Resolution Setting Utility Rates as shown on the attached schedule. 8c. Adoption of the 2007-2011 Capital Improvements Program This report requests that the City Council adopt the 2007-2011 CIP as presented on December 11. Recommended Action: Motion for Adoption of the 2007-2011 Capital Improvements Program 8d. Resolution to confirm 2007 employee compensation. Recommended Action: Motion to adopt a resolution confirming a 3% general increase for non-union employees, setting the salary for City Manager, continuing volunteer firefighter benefit program and increasing Performance Program Pay for Paid-on-Call Firefighters for 2007. 9. Communications 10. Adjournment Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. ST. LOUIS PARK CITY COUNCIL MEETING OF DECEMBER 18, 2006 SECTION 4: CONSENT CALENDAR NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Motion to adopt second reading of an ordinance regarding the method for establishing utility rates, approve summary, and authorize publication. 4b. Motion to adopt resolution that accepts project report, establishes Improvement Project, and sets a Public Hearing and Assessment Hearing date of January 16, 2007 for Alley Paving, 2900 block between Raleigh and Salem Avenues, Project No. 2007-2900 4c. Motion designating Edward Kraemer and Sons, Inc. as the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $1,380,127.60 for CSAH 25 Ped Bridge and Trail Improvement Project, City Project No. 2005-2100 4d. Motion to adopt resolution that accepts this report and authorizes the purchase of equipment scheduled and budgeted for 2007. 4e. Motion to authorize execution of a contract in the amount not to exceed $60,000.00 with Ostvig Tree, Inc. for 2007 Tree Pruning (trimming). 4f. Motion to adopt resolution accepting the Project Report, establishing and ordering Improvement Project No. 2006-2300, approving plans and specifications, authorizing advertisements for bids. 4g. Motion to Approve Contract with Barr Engineering for Storm Water Project – Flood Mitigation Area 26 (Dakota Park) - Project No. 2003-1300. 4h. Motion to adopt resolution accepting the Project Report, establishing and ordering Improvement Project No. 2009-1200, approving plans and specifications, and authorizing advertisements for bids. 4i. Parks and Recreation Advisory Commission Minutes of May 17, 2006 4j. Parks and Recreation Advisory Commission Minutes of September 20, 2006 4k. Planning Commission – Joint Study Session with Parks and Recreation Commission Minutes of November 1, 2006 4l. Planning Commission Minutes of November 1, 2006 4m. Motion to approve Vendor Claims for Filing. St. Louis Park Council Meeting Item: 121806 - 3a - Study Session Minutes Of November 27, 2006 Page 1 UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION November 27, 2006 The meeting convened at 6:30 p.m. at Fire Station No. 1. Councilmembers present: John Basill, Phil Finkelstein, Paul Omodt, Loran Paprocki, Susan Sanger, and Mayor Jeff Jacobs. Councilmember C. Paul Carver arrived at 6:45 p.m. Staff present: City Manager (Mr. Harmening); Fire Chief (Mr. Stemmer); Director of Inspections (Mr. Hoffman); Public Works Director (Mr. Rardin); City Engineer (Mr. Brink); Finance Director (Mr. DeJong); and Recording Secretary (Ms. Samson). Guests present from BKV Group: Ted E. Redmond and David R. Kroos. From Ehlers & Associates, Jessica Cook. 1. SW LRT Street Crossing Beltline and Wooddale City Engineer Scott Brink started the discussion regarding options and recommendations provided in the recently completed report by SRF Consulting Engineers. Staff is seeking Council direction for the Regional Trail crossings at Beltline Blvd. and Wooddale Avenue. Mr. Brink said staff is recommending a grade separated crossing. Councilmember Sanger asked if it would be possible to go from two lanes to one. Mr. Brink said staff can look at the feasibility of one lane on Beltline Blvd. Councilmember Basill asked if the new signage increased safety. Councilmember Finkelstein said more enforcement is needed. Councilmember Sanger feels the bikers should have refuge in the middle of the road but the refuge should be higher and wider. Councilmember Sanger doesn’t want to move the Wooddale crossing to Highway 7. Councilmember Sanger would like to prohibit right turns onto Highway 7. Councilmember Finkelstein doesn’t want to move the Wooddale crossing to Highway 7 either and would also like right turns onto Highway 7 prohibited. Director of Public Works Mike Rardin said the decision to allow or disallow right turns onto Highway 7 would be the decision of Hennepin County. Councilmember Carver is in general agreement with crossing options #4, which is a traffic signal with crosswalk, and #10, which is center median with refuge (widen road) for Beltline Blvd. Councilmember Carver said the city cannot get by with one lane. Councilmember Sanger asked in #4 and #10 could be combined. Mr. Brink responded yes. St. Louis Park Council Meeting Item: 121806 - 3a - Study Session Minutes Of November 27, 2006 Page 2 Mayor Jacobs doesn’t want to spend $100,000 and then do it again. Mayor Jacobs said the consensus is to choose the low cost option for now. Councilmember Sanger asked if staff could explore picking up a few feet on either side of the roadway. City Manager Tom Harmening said a signalized crossing would be better. Mr. Rardin said staff will need approval from the railroad and more information from Three Rivers Park District and the railroad. Mr. Harmening said a refinement of costs would also be needed. 2. Sanitary Sewer Backup Policy Mr. Rardin presented the staff report. He said the homeowner’s insurance will cover the first $5,000 of damages incurred from sanitary sewer backup.. Councilmember Basill likes the change, i.e., city reimbursement will only be considered once to an owner and will be limited to out-of-pocket expenses over $5,000 but not to exceed $50,000. Councilmember Finkelstein is troubled by the change and a $50,000 limit is too much; it should not exceed $10,000. Councilmember Finkelstein would like to promote a total no-fault policy, residents must provide documented reimbursement, and he does not favor replacement value. Councilmember Sanger agrees with Councilmember Basill. Councilmember Sanger asked if the sanitary sewer backup policy could be funded from the sewer fund. Mr. Harmening replied yes. Councilmember Omodt said a $50,000 limit is acceptable, however, Councilmember Paprocki said a $50,000 limit is too high. Councilmember Carver said analyze the data and said that the deductible is acceptable. Mayor Jacobs would like to lower the $50,000 limit. Councilmember Sanger said the city should encourage the use of backup values in homes to prevent sewer backups from happening. Mr. Rardin said staff will work with the League of Minnesota Cities and return with a report. Mr. Harmening summarized: The maximum limit will be $40,000 for St. Louis Park—the $40,000 is after the $5,000 deductible. 3. 2007 Enterprise Fund Budget Discussion Finance Director Bruce DeJong said the purpose of this discussion is to review the proposed budgets and utility rates for each of the enterprise funds that St. Louis Park operates. Jessica Cook from Ehlers and Associates discussed the water fund. Ms. Cook discussed incurring and allocating costs, which included a tiered rate system. St. Louis Park Council Meeting Item: 121806 - 3a - Study Session Minutes Of November 27, 2006 Page 3 Councilmember Basill asked if the tiered rate system would be punitive and he would like to study the data in greater detail. Councilmember Sanger likes the prospect of the tiered rate system. Ms. Cook also discussed the storm water system. Councilmember Finkelstein asked about redevelopment in St. Louis Park and connection fees. Ms. Cook responded that currently St. Louis Park doesn’t charge a connection fee, however, Ehlers is recommending the city establish a connection fee beginning in 2008 of $1,000 per unit. 4. Fire Station Tour Council and staff toured Fire Station No. 1. 5. Facilities Planning Study Fire Station Phase Director of Inspections Brian Hoffman said no major policy decisions will be made tonight. Ted Redmond from BKV Group presented highlights from the “Fire Station Needs Assessment Study—Final Draft—BKV Group” Comm. No. 1183.09. Mr. Redmond said in addition to a space needs assessment, there are functional issues as well. Mr. Redmond said the report is a function driven assessment. He presented site plans for Fire Stations No. 1 and No. 2. Mayor Jacobs asked, in terms of tonight, what is needed from the Council. Mr. Hoffman said the city is probably looking at a 3-5 year time frame for making a decision and said a newly constructed fire station or fire stations would be good for 40 years. Mayor Jacobs said the city needs to start a public process to educate the public. Mayor Jacobs would like to incorporate geothermal or solar energy into any new fire station. Mr. Harmening remarked that staff is not recommending a remodel of the fire stations.. Councilmember Sanger doesn’t want fire trucks to have to back-in to any fire station. Education is needed to avoid rumors. Councilmember Sanger asked what will become of the two old fire stations. Mr. Harmening reported that as a result of the study session meeting of November 27th, Council has requested staff to undertake the following steps over the next four to six months: 1.) Undertake a detailed site study to include: Identify potential sites for two stations or a single station; map citywide fire risk; evaluate depth of coverage and response time of station site scenarios and create direct comparisons of a single station vs. a two-station fire service model; recommend preferred fire station site scenario(s); identify potential site acquisition and development costs associated with the site scenario(s). 2.) Evaluate funding options. 3.) Determine options for utilization of existing stations if new station(s) are built. This would include options for the location of the current Utilities Division operation, e.g., stay in current location at Station No. 1 or move and/or other possible uses of the structures by other departments. 4.) Undertake an effort of communicating with the public on the facility needs of the Fire Department. 5.) Return to the Council in four to six months to present findings. St. Louis Park Council Meeting Item: 121806 - 3a - Study Session Minutes Of November 27, 2006 Page 4 Staff will return to Council in spring 2007 to review its findings and present options for Council consideration on how to proceed with the selection of fire station site(s) and levels of service. 6. Future Study Session Agenda Planning The meeting ended at 10:32 p.m. ______________________________________ ______________________________________ City Clerk Mayor St. Louis Park Council Meeting Item: 121806 - 3b - City Council Minutes Of December 4, 2006 Page 1 UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA December 4, 2006 1. Call to Order Mayor Jacobs called the meeting to order at 7:33 pm. Council members present: Mayor Jeff Jacobs, John Basill, Phil Finkelstein, Paul Omodt and Susan Sanger. Council members C. Paul Carver and Loran Paprocki were absent. Staff present: City Manager (Mr. Harmening), City Assessor (Mr. Bultema), City Attorney (Mr. Scott), Community Development Director (Mr. Locke), Finance Director (Mr. DeJong), Park & Recreation Director (Ms. Walsh), Technology Services Director (Mr. Pires) and Recording Secretary (Ms. Stegora-Peterson). 2. Presentations - None 3. Approval of Minutes 3a. City Council Minutes of November 6, 2006 Councilmember Basill noted on page 6, paragraph 3, to insert, “He thanked the Park and Recs. Commission, the Housing Summit, the Excess Land Task Force, the previous Council and the Planning Commission for their hard work through the process. Mobility in the schools is high. Leading school officials are letting them know that the number of kids, has decreased over the last ten years. There is a shortage of move up housing in the community. Every house can make a difference and that was the purpose of the Excess Land Task Force. He talked about compassion for families and the passion for the schools. This was the right thing and the fair thing, and was a vote for the families, stability, their children and the schools.” The minutes were approved as amended. 3b. Study Session Minutes of November 13, 2006 Councilmember Sanger requested on page 2, in the third paragraph to add, “She also requested consideration of an indoor park, and avoidance of big box retail.” The minutes were approved as amended. 3c. City Council Minutes of November 20, 2006 The minutes were approved as presented. St. Louis Park Council Meeting Item: 121806 - 3b - City Council Minutes Of December 4, 2006 Page 2 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Adopt Resolution No. 06-181 calling for a public hearing on the proposed adoption of a modification to the Redevelopment Plan for Redevelopment Project No. 1 and the proposed Modification of the Park Center Boulevard, Excelsior Boulevard, Oak Park Village and Highway 7 Tax Increment Financing Districts. 4b. Approve Resolution No. 06-182 and 06-183 to Purchase Vacant Tax Forfeit Parcels relating to the Excess Land Sale process. 4c. Approve Resolution No. 06-184 in Support of Continued Livable Communities Levy. 4d. Authorize execution of a one (1) year extension to Contract No. 122-04 with ENSR Consulting and Engineering for consultant services related to the implementation of the Reilly Tar & Chemical Corporation (Reilly) Remedial Action Plan (RAP) during year 2007. 4e. Authorize execution of a contract extension to Contract No. 1893 with Severn Trent Services (STL - Denver) for laboratory services related to the Reilly Tar & Chemical Corporation groundwater sampling program through year 2007. 4f. Moved to item 8d. 4g. Adopt Resolution No. 06-186 accepting the Project Report, establishing and ordering Improvement Project No. 2006-1800, approving plans and specifications, authorizing advertisements for bids. 4h. Adopt Resolution No. 06-187 approving the Final Plat of Gateway Lofts. 4i. Adopt second reading of Ordinance No. 2322-06 and 2323-06 amending the Zoning Ordinance and Zoning Map to create a POS - Park and Open Space Zoning District, approve summary, and authorize publication. 4j. Adopt Resolution No. 06-188 that declares the petition adequate for the purposes of preparing a formal Project Report on the feasibility and costs associated with a proposed alley paving project in the 2900 block of Raleigh and Salem Avenue. 4k. Adopt Resolution No. 06-189 Authorizing Special Assessment of Dutch Elm Diseased Trees for Property at 4123 Alabama Ave. South. 4l. Adopt Resolution No. 06-190 accepting this report, establishing and ordering Capital Improvement Project No. 20081300, approving plans and specifications, and authorizing advertisement for bids to replace the roof system on the City Hall building. 4m. Amend Professional Services Agreement with Campbell Knutson to increase rates paid from $135 to $140 per hour for city attorney services. 4n. Housing Authority Minutes of October 11, 2006. 4o. Approve Vendor Claims for Filing. Councilmember Sanger requested item 4f be removed from the agenda. Mayor Jacobs moved 4f to item 8d. It was moved by Councilmember Omodt, seconded by Councilmember Sanger, to approve the Agenda and items listed on the Consent Calendar as amended. The motion passed 5-0. St. Louis Park Council Meeting Item: 121806 - 3b - City Council Minutes Of December 4, 2006 Page 3 5. Boards and Commissions 6. Public Hearings 6a. Public Hearing - Utility Rate Adjustments Mr. DeJong presented the staff report. Mr. Harmening clarified the action Council would be taking was to amend the code to set utility rates by resolution, not to set the rates. That would be done at the next meeting. Mayor Jacobs opened the public hearing. No speakers present. The public hearing was closed. It was moved by Councilmember Basill, seconded by Councilmember Omodt to approve 1st reading of the ordinance amendments to Chapters 22 and 32 of the St. Louis Park Municipal Code removing utility rates from the general fee schedule and set second reading for December 18, 2006. The motion passed 5-0. 6b. Truth-in-Taxation Public Hearing on the 2007 Budget and Property Tax Levy Mr. DeJong presented the staff report. Councilmember Finkelstein asked for further explanation regarding limited market value. Mr. Bultema replied in the 1990’s the legislature attempted to mitigate the property tax impact when they were switching the class rates to have the residential sector pick up more property taxes in contrast to the commercial/industrial sector. They wanted to limit the market value increases because the market was rapidly appreciating. The market value in the true market of residential properties was increasing at a pace of 10-12%, so they put in a limiting factor. Since then, the Legislature realized that the limited market value statue had inequalities (such as with new construction and lower end stock). By expanding the limited rate to 15%, they were allowing it to compress gradually. This is a difficult situation for residential property owners, because their valuations for tax purposes go up quickly. The 2006 evaluation is relatively close to where limited valuations for the 2007 would be negated for the vast majority of properties and limited taxable market values should be slowing down. Mr. DeJong concluded the staff presentation. Mayor Jacobs opened the public hearing. Willie Rahr, 4351 Coolidge Av, asked about fairness and how close home values should be to others in the neighborhood. His home is valued $110,000 higher than his neighbors and there are three comparable houses. Mr. Bultema replied staff could review it and could discuss evaluation at the local Board of Equalization, because they were past the deadline for valuation changes. St. Louis Park Council Meeting Item: 121806 - 3b - City Council Minutes Of December 4, 2006 Page 4 Frank Motzko, noted his property address on the notice is listed as 5821 W 42nd St, but it was changed 36 years ago to 4201 Xarthon. He would speak to staff to get it resolved. Anatoly Feldman stated a concern about property taxes and the bubble in the stock market. His property tax increase was 15.7%. He asked that the Council not vote to approve this increase. Mr. Bultema described the property tax refund programs from the State. Peggy Weller, 4013 Basswood Rd, asked about people who were on reduced or fixed incomes. Mr. Bultema replied there is a State Program and they set the level at 12%. Councilmember Sanger asked if there was a mechanism from the State Department of Revenue to defer the increase for senior citizens. Mr. Bultema replied yes, the Senior Citizen Tax Deferral, and explained process. Councilmember Finkelstein requested more information be made available on that program at the next meeting. Michael Arvidson, 3031 Salem, asked about expenditures within the budget. Mr. DeJong replied there was an accounting change for tracking vehicle maintenance expenditures, which was a little higher increase in the general operations. They were not reducing expenditures in public safety and public works below where they were. Mr. Arvidson asked what adopted budget meant. Mr. DeJong replied that was the final budget numbers for 2006. Mr. Arvidson asked why they didn’t use actual figures? Mr. DeJong replied they are projections. The actuals usually come in a little lower. With similar percentage of expenditures, it should be about the same in 2007. Mr. Arvidson asked who approved the increases in general government and Mr. DeJong replied the City Council. It was discussed during August through October. The increase is primarily tied to increased costs (i.e. Attorney fees). Mr. Harmening stated the primary increase related to legal fees for prosecution costs. The attorney fees had been suppressed for a number of years and the prosecuting attorneys asked for an adjustment to be more compatible with the market. Other increases related to adjustments to PERA (Public Employee Retirement Account). The state requires the city to contribute to PERA and they mandate what the city is required to pay into the fund. That rate has gone up and is paid out of general government. Councilmember Sanger asked if it was correct that some of the costs that were accounted for under Public Works were transferred to Parks and Recreation, which is was why it went down in Public Works and up in Parks? Mr. DeJong replied yes. Councilmember Finkelstein stated if they compared the budgets from this year and last year and they hadn’t made that change, they would look at 2007 without the MSC (Municipal Service Center) changes? Mr. DeJong replied correct. Mr. Harmening noted they had reorganized the operations of the Municipal Service Center to be simplified. There were initial up front costs, but they expected to have a better cost control approach because of the reorganizing. The responsibilities for oversight were moved out of Public Works to the Parks and Recreation. St. Louis Park Council Meeting Item: 121806 - 3b - City Council Minutes Of December 4, 2006 Page 5 Mr. Arvidson asked about the percentage increase for investment earnings? Mr. DeJong replied last year the investment earnings were budgeted with a target of 2% return based on the government T-bill return. In the past two years there were significant changes, so they raised the target to 4% on investment earnings. Louann Lanning, 7318 22nd St W, stated her tax increase was 19.5% and asked about the effect of the current State budget surplus on this process. Mayor Jacobs thought it was a legislative issue. The budget is a policy statement, about where they are going to spend money and what they are going to do. The policy is a question of what people want the City Council to do and what level of service they want. Government Services and public safety are some of the great benefits of living in St. Louis Park. Ms. Lanning appreciated living in St. Louis Park, but property taxes were raising quickly. Mayor Jacobs agreed. Through some of the legislative changes, for years residential property taxes were held artificially low and commercial/industrial property paid a higher percentage. Over the course of the last 6-8 years, that had been changing. Councilmember Finkelstein noted the government had a tax freeze and cut LGA, which was a loss of over $2 million, which had to come from somewhere. This community had been progressive in areas such as pavement management and sewers. The City had some cost savings and they were paying attention to costs. Only one third of the property taxes are the City portion. Mayor Jacobs closed the public hearing. 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions 8a. Watershed District Creek and Trail Construction Ms. Walsh introduced Mike Wyatt, Minnehaha Creek Watershed District who presented the report. Councilmember Basill indicated he attended a meeting with Methodist staff and they were excited about this project. Methodist sees this not just for patients, but also for the community. It was a nice project and addition to the trails. Councilmember Sanger believed it was a great idea and liked the increased public access. She suggested this was an opportunity to improve public information about trail access and encouraging canoeing and rafting on the creek. She requested they publicize how the access worked and information be put on the web site. Ms. Walsh responded she would put it in the Park Perspective when they had definite time lines and send information to the Sun Sailor. St. Louis Park Council Meeting Item: 121806 - 3b - City Council Minutes Of December 4, 2006 Page 6 Councilmember Finkelstein asked where people could park, and if it would it be in the Methodist ramp. Ms. Walsh replied that would need to be worked out with Methodist. Councilmember Sanger noted they should encourage people to walk. It was moved by Councilmember Basill, seconded by Councilmember Omodt, to approve a temporary easement for Methodist Hospital and the MCWD to realign a portion of Minnehaha Creek; construct trails, boardwalks and other related improvements; perform other hydrologic and ecosystem improvements; and install educational signage (together, the “Project”); all in accordance with the terms of a Funding Agreement executed by the Parties and pursuant to the water resource purposes of the MCWD as set forth in Minnesota Statutes §103B.201 and 103D.201 (“Construction Easement”); and a perpetual easement allowing for inspection, maintenance, repair and replacement of the Project ("Permanent Easement"). The motion passed 5-0. 8b. Second Reading of an Ordinance Establishing Criteria and Procedural Requirements for Sale of City Park Land Ordinance No. 2321-06 Mr. Locke presented the staff report. Councilmember Sanger stated in the event that parkland was leased to another government agency or non-profit for park purposes, if they ceased to use the parcel for park purposes, would that automatically terminate the lease? Mr. Locke replied it depended on how the lease was written. Under this ordinance, if they do something different with the property, they would have to meet these requirements or give the land back. It was moved by Councilmember Finkelstein, seconded by Councilmember Basill, to adopt second reading of Ordinance No. 2321-06 establishing criteria and procedures for the sale of City owned park and open space; authorize summary ordinance and authorize publication. The motion passed 5-0. Mayor Jacobs thanked staff and members of the public who helped create this ordinance. Mr. Harmening concurred. 8c. Agreement for citywide wireless management partner services provided through a private – public partnership. Mr. Pires presented the staff report. He addressed Councilmember Sanger’s questions at EDA about the billing. They looked at providing a reward to pilot subscribers, but it was a Council policy decision whether a reward was appropriate or perhaps something else. They could bill people for the month of December, but staff saw this as an opportunity to provide a reward to pilot customers. Paul Krelovic, President of Unplugged Cities, stated he appreciated the opportunity to present the proposal to the Council. St. Louis Park Council Meeting Item: 121806 - 3b - City Council Minutes Of December 4, 2006 Page 7 Councilmember Sanger indicated part of the contractual arrangement would be for Unplugged Cities to take over customer billing. If the risk of loss is on the City when customers do not pay, she was concerned they were losing the right to assess unpaid fees against property taxes? Mr. Scott replied that question came up in discussions and regardless of who did the billing, by state law they did not have the ability to assess for unpaid charges, unlike for water and utilities. They could disconnect services if they didn’t pay. They could look into it further. Councilmember Sanger asked if they had the right to have people voluntarily consent to that as part of signing up for a subscription? Mr. Scott replied they could look into it further. At this point they had to work under the assumption they could not do that. Councilmember Sanger indicated it sounded like turning over the billing to Unplugged Cities didn’t affect the rights they had. Mr. Scott replied correct. Mr. Pires indicated they could explore that option in the service agreement. Councilmember Sanger noted another concern was the holiday forgiveness for December bills. She was unsure it was the best use of the City’s money or the right time for it. Mr. Pires noted the total amount was approximately $4,600 and would be for pilot subscribers only. They can do it at a different time, but it seemed like a good time during the transition. Councilmember Finkelstein asked: When does the revenue from Unplugged Cities come back to the city? What is the percentage guarantee? Failure rate, it won’t fall under the percentage guarantee rate, but there may be a particular area where it doesn’t work (i.e. particular neighborhoods)? The use of data collected and privacy of citizens and what would be done with that? They wanted to make sure in the contract they retain the right to advertising or sponsorship, and other revenues collected – he wanted to make sure city gets that benefit. He wanted to make sure the city has a reasonable opportunity to review the books and finances in terms of how many people are subscribing and when they are starting to charge them. What are they going to do for billing disputes and if they have a process to handle those? Are they going to have something limiting the liability of the city when people sign up? Mr. Pires replied all of those issues had been incorporated and many are in the ARINC contract. The contractor is providing a two year performance bond, which addresses many of these issues. Staff would come back in the future to describe how these issues were resolved. It was moved by Councilmember Sanger, seconded by Councilmember Finkelstein, to approve attached agreement with Unplugged Cities, LLC to provide management partner services for citywide wireless broadband network. The motion passed 5-0. 8d. Resolution Approving Financing Approach for Wireless Project It was moved by Councilmember Sanger, seconded by Councilmember Finkelstein, to adopt the Resolution No. 06-185 approving financing approach for the Wireless Project. St. Louis Park Council Meeting Item: 121806 - 3b - City Council Minutes Of December 4, 2006 Page 8 The motion passed 4-1 with Councilmember Basill opposed. 9. Communications Report (No Discussion Required), Legislative Issues and Priorities for 2007 Councilmember Basill sent condolences to the family of former Mayor Frank Pucci who recently passed away. 10. Adjournment The meeting adjourned at 9:14 p.m. ______________________________________ ______________________________________ City Clerk Mayor St. Louis Park Council Meeting Item: 121806 - 4a - 2nd Reading Utility Rate Adjustment Page 1 4a. Motion to adopt second reading of an ordinance regarding the method for establishing utility rates, approve summary, and authorize publication. DESCRIPTION: This item proposes revisions to Chapters 22 and 32 of the St. Louis Park Municipal Code to allow utility rates to be set by resolution rather than by ordinance. BACKGROUND: Chapters 22 and 32 of the St. Louis Park Municipal Code state that utility rates called for within individual provisions of the Code are to be set by ordinance and listed in Appendix A of the Code. Fees must also be reviewed and reestablished annually. Utility rates and charges are not ‘fees’ as defined in state statute, but have historically been included in Appendix A. Staff has reviewed this practice and is recommending that the utility rates be set by resolution annually rather than by ordinance which will allow the utility rates to be reviewed after the summer usage billings have been completed. The rates can then be set along with the rest of the budget in December. The general fee schedule for the next year is usually set much earlier. A notice was published on November 23, 2006 informing interested persons of our intent to consider rates for water, sewer, storm water, and solid waste collection utilities and to amend sections of the code related to rate setting. There were no public comments at the public hearing held on December 4, 2006. RECOMMENDATION: Staff recommends adoption of these ordinance amendments. Attachments: Proposed Ordinance Amendments Prepared by: Bruce DeJong, Finance Director Approved By: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 4a - 2nd Reading Utility Rate Adjustment Page 2 ORDINANCE NO. 2324-06 ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHAPTER 22 SOLID WASTE MANAGEMENT, SECTION 22-37; AND CHAPTER 32 UTILITIES, SECTIONS 32-31, 32-32, 32-98, 32-202, AND 32-203 RELATED TO UTILITY RATES THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. The St. Louis Park Ordinance Code, Chapter 22 is hereby amended by deleting stricken language and adding underscored language as follows Sec. 22-37. Garbage/refuse service rates. (a) A service charge for garbage/refuse collection, including recycling service, and yard waste collection service, provided to residential dwelling units with the city shall be an amount set from time to time by the city council resolution. and listed in appendix A of this Code. (b) Each dwelling unit in a residential dwelling will be charged a service charge for garbage/refuse collection and for yard waste collection, regardless of whether they utilize the service, provided that residents with an extended absence from the city and non-use of service during that period may apply to the City for a temporary suspension of service and reduction of charges. (c) A service charge in an amount set from time to time by the city council resolution and listed in appendix A of this Code shall be added to the quarterly service charge for garbage/refuse collection for residential dwelling which mixes refuse with yard waste. (d) Charges for the collection and disposal of garbage/refuse, bulk items, electronics, appliances and yard waste shall be a charge against the owner, lessee, occupant, or all of them of the premises served, any of whom shall be charged and billed for such service. (e) Garbage/refuse bills will be mailed to customers for each billing quarter/year service period at the rate shown in this subsection. The proceeds from collection of these bills shall be placed in a separate fund. A penalty in an amount set from time to time by the city council resolution and listed in appendix A of this Code shall be added to the amount due on any bill if not paid within three weeks after the billing date. Payments received six three working days following the due date shall be deemed as paid within such period. Section 2. The St. Louis Park Ordinance Code, Chapter 32 is hereby amended deleting stricken language and adding underscored language as follows: St. Louis Park Council Meeting Item: 121806 - 4a - 2nd Reading Utility Rate Adjustment Page 3 Sec. 32-31. Water rates. (a) Rates. The rate due and payable to the city by each water user with the city for billings on or after February 26, 2001, for water taken from the city water supply system shall be set from time to time by the city council resolution and listed in appendix A of this Code. All charges for single-family and multiple-family dwelling users shall be determined and payable on a quarterly basis, and all charges for commercial, industrial and institutional users shall be determined and payable on a monthly or quarterly basis; provided, however, that there shall be a service charge to each water user for each quarter year period during which water service is furnished as set from time to time by the city council resolution and listed in appendix A of this Code. In case the meter is found to have stopped or to be operating in a faulty manner, the amount of water used will be estimated in accordance with the amount previously used for the comparable period of the last previous year. (b) Construction purposes. When water is desired for construction purposes, the owner shall make application in the regular way and on the regular form and, if approved, the service shall be carried inside the foundation wall. If for any reason the meter cannot be installed at the time, the charges for the water shall be set forth under water rates, and when the building is completed, the meter shall be set per code requirements. (c) Water bills. Water bills shall be mailed to customers for the service periods set forth in subsection (a) of this section, and shall specify the water consumed and the charges in accordance with rates set forth by city council resolution. in appendix A of this Code. *** Sec. 32-32. Service connection fee. The state-mandated service connection fee listed in this section for testing water supplies will be collected by the city and remitted to the state department of revenue. The service connection fee due and payable to the city by each water user within the city for water taken from the city water supply system shall be an amount set from time to time by the city council resolution and listed in appendix A of this Code. Sec. 32-98. Sewer rental rates. Charges for sewer service to residential and nonresidential users within the city provided in section 32-97 for billings on or after February 26, 2001, shall be: an amount per 100 cubic feet of water consumption set by the city from time to time by the city council resolution and listed in appendix A of this Code, as measured during the winter quarter consumption (or otherwise determined in subsection (1) of this section), and a monthly service charge of an amount set from time to time by the city council resolution and listed in appendix A of this Code, or an amount quarterly per dwelling or account set from time to time by the city council resolution and listed in appendix A of this Code. (1) All residential sewer customer charges payable monthly/quarterly shall be determined by computing the winter water consumption as determined by the city billing cycle for each district. average monthly/quarterly water consumption from the combined St. Louis Park Council Meeting Item: 121806 - 4a - 2nd Reading Utility Rate Adjustment Page 4 water meter readings for any three of the months from November through April or, alternately, the Commercial sewer charges may shall be determined by computed computing based on the water consumption each month throughout the year. Such new change of rates shall be effective January 1 of each year and shall be billed monthly/quarterly thereafter. In any case where winter meter readings are not available or appropriate, monthly/quarterly charges shall be made on the basis of current water consumption. at which time the annual charge will be established and an adjustment of such charges collected will be made. Sec. 32-202. Repair of leaks. In case of failure upon the part of any consumer or owner to repair any leak occurring from their service pipe within 24 hours after verbal or written notice has been given upon the premises, the water will be shut off from the same and will not be turned on until the sum as set by the city council resolution from time to time and listed in appendix A of this Code has been paid. When the waste of water is great, or when damage is likely to result from the leak, the water will be turned off if the repair is not proceeded with immediately upon the giving of such notice. Sec. 32-203. Water meters. (e) Whenever any meter shall become obstructed or out of order, the director of public works shall cause it to be repaired. The director of public works shall direct the cost of such repairs to be paid out of the funds of the water department unless the meter has been damaged by freezing or willful neglect by someone outside of the city employ. On request of any customer and payment to the city clerk of a fee set from time to time by the city council resolution and listed in appendix A of this Code, the director of public works will test such water meter. All water meters obtained from the city shall remain the property of the city and may be replaced at any time by the director of public works if found to be worn or defective beyond repair. Such replacement shall be paid for from water department funds. Section 3. The St. Louis Park Ordinance Code, Appendix A Fee Schedule is hereby amended to delete Chapter 22 Solid Waste Management Fees sections 22-33 through 22-37 and Chapter 32 Utilities Fees sections 32-31, 32-98, and 32-142. Section 4. This ordinance shall take effect 15 days after its publication. First Reading December 4, 2006 Second Reading December 18, 2006 Date of Publication December 28, 2006 Date Ordinance takes effect January 12, 2007 Reviewed for Administration: Adopted by the City Council December 18, 2006 City Manager Mayor Attest: Approved as to form and execution: City Clerk City Attorney Summary St. Louis Park Council Meeting Item: 121806 - 4a - 2nd Reading Utility Rate Adjustment Page 5 SUMMARY ORDINANCE NO. 2324-06 AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHAPTER 22 SOLID WASTE MANAGEMENT, SECTION 22-37; AND CHAPTER 32 UTILITIES, SECTIONS 32-31, 32-32, 32-98, 32-202, AND 32-203 RELATED TO UTILITY RATES This ordinance states that Chapter 22 and 32 of the Ordinance Code will be amended to allow utility rates to be set by resolution rather than by ordinance. This ordinance shall take effect 15 days after publication. Adopted by the City Council April 9, 2007 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: April 19, 2007 St. Louis Park Council Meeting Item: 121806 - 4b - Project Report, 2900 Raleigh -Salem Alley Paving 20072900 Page 1 4b. Motion to adopt resolution that accepts project report, establishes Improvement Project and sets a Public Hearing and Assessment Hearing date of January 16, 2007 for Alley Paving – 2900 block between Raleigh and Salem Avenues. Project No. 2007-2900. BACKGROUND: On August 11, 2006, the residents in the 2900 block of Raleigh and Salem Avenues submitted a petition to the City requesting that the alley adjacent to their properties be paved in accordance with the City’s standard for alleys. The petition was signed by enough property owners (56%) to advance the project. The City’s policy states that at least 51% of the properties (alley front feet) must sign the initial petition. Council adopted a resolution declaring adequacy of petition at their December 4, 2006 meeting date. The alley configuration is “T” shaped which abuts the rear property line of nineteen (19) parcels on Raleigh, Salem and Minnetonka Blvd, all of which would be assessed under our policy. Sixteen of the parcels are single family homes, two parcels are multifamily apartments and one parcel serves as a parking lot for the St. George Episcopal Church. City Alley Paving Special Assessment Policy: The City’s Alley Paving Special Assessment Policy is as follows: A. The cost of alley improvements for residential properties shall be assessed when at least 51 percent (alley front feet) of the property owners petition for the improvement: 1. Thirty (30) percent of the cost of the improvement shall be assessed against all properties abutting the alley. (INDIRECT BENEFIT) 2. Seventy (70) percent of the cost of the improvement shall be assessed against directly benefited properties as defined in paragraph 5(B). (DIRECT BENEFIT) B. A property is directly benefited if it has an existing garage with direct access to the alley, if an access to the alley could be constructed from an existing garage, or if no garage exists, there is sufficient area on the lot to build a garage with access to the alley. C. Commercial and multi-family property owners shall be assessed 100 percent of the cost of the improvement. D. Alleys shall be constructed of concrete and shall be assessed for a period of 20 years. ANALYSIS: The City’s standard design for alley paving specifies a six (6)-inch thick concrete pavement, 10 feet in width, with driveway apron connections between the paved alley and abutting paved driveways. In accordance with City practice, the driveway connections will match existing materials and grades. Pavement grades will be established to provide positive drainage, however, storm sewer is needed to properly convey the water off the rear of the properties along Minnetonka Blvd. Staff has recently completed preliminary plans and a detailed estimate of the proposed alley. St. Louis Park Council Meeting Item: 121806 - 4b - Project Report, 2900 Raleigh -Salem Alley Paving 20072900 Page 2 PUBLIC INVOLVEMENT PROCESS: Staff held an informational meeting for area residents on November 21, 2006 to inform residents of the proposed project. Ten (10) residents attended the meeting representing eight (8) properties. Staff provided an overview of the project and discussed the assessment process. Staff discussed the need for adding storm sewer to the project which was not provided for in the original construction estimate circulated during the petitioning period. The addition of storm sewer increased the original construction estimate by approximately $15,000. An updated cost estimate has been mailed to all of the property owners. Once the project is awarded, staff will schedule another meeting with the affected property owners to discuss the construction schedule. FINANCIAL CONSIDERATIONS: The City’s Policy for funding alley improvements requires the abutting property owners to pay 100% of the improvement costs. The Policy also provides for the assessments to be levied as direct and indirect benefits based upon abutting frontage. To assist the petition sponsor, City staff provides the petition forms and a rough estimate of the alley construction cost before the sponsor begins to gather signatures. Our initial rough estimate which considered only concrete paving with a limited amount of grading work was $75,076. Now that preliminary plans are complete, staff has prepared a detailed estimate that puts the cost at $91,278. The increased cost is for the addition of storm sewer to provide proper drainage throughout the alley. An estimate of the assessment amount for each property is attached. A summary of the estimated costs and revenue sources is as follows: Estimated Costs: Construction Costs $74,818 Contingencies (10%) $ 7,482 Engineering & Administrative (12%) $ 8,978 TOTAL $91,278 Revenue Sources: Special Assessments $91,278 Alley Improvement Project Timetable: Should the City Council approve the Project Report, it is anticipated that the following schedule could be met: • City Engineer’s Report to City Council December 18, 2006 • City Council holds Public Hearing & Assessment Hearing January 16, 2007 • End of 30 Day Appeal on Assessments February 15, 2007 • Advertise for bids Late February 2007 • Bid Opening March 2007 • Bid Tab Report to Council March 2007 • Preconstruction meeting with residents Spring 2007 • Construction Spring 2007 St. Louis Park Council Meeting Item: 121806 - 4b - Project Report, 2900 Raleigh -Salem Alley Paving 20072900 Page 3 FEASIBILITY: The project, as proposed herein, is cost-effective and feasible under the conditions noted and at the costs estimated. RECOMMENDATION: It is recommended that the City Council adopt the attached resolution accepting the Project Report, establishing a project for these improvements, and setting a public hearing and assessment hearing date for January 16, 2007. Attachments: Resolution Property owner list with estimated assessments (Supplement) Prepared by: Jim Olson, Engineering Project Manager Reviewed by: Michael P. Rardin, Public Works Director Scott Brink, City Engineer Approved by: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 4b - Project Report, 2900 Raleigh -Salem Alley Paving 20072900 Page 4 RESOLUTION NO. 06-196 RESOLUTION ACCEPTING THE PROJECT REPORT, ESTABLISHING AN ALLEY IMPROVEMENT PROJECT, PROJECT NO. 2007-2900 AND SETTING A PUBLIC HEARING AND ASSESSMENT HEARING DATE OF JANUARY 16, 2007 WHEREAS, the City Council of the City of St. Louis Park has received a report from the City Engineer related to the alley paving in the 2900 block of Raleigh and Salem Avenues NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The Project Report regarding the alley paving in the 2900 block of Raleigh and Salem Avenues is hereby accepted. 2. This proposed alley paving improvement project is hereby established. 3. A public hearing shall be held on such proposed improvements on the 16th day of January, 2007, in Council Chambers of the City Hall at 7:30 p.m. and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Reviewed for Administration: Adopted by the City Council December 18, 2006 City Manager Mayor Attest: City Clerk St. Louis Park Council Meeting Item: 121806 - 4c - Bid Tab CSAH 25 Ped Bridge Project No. 2005-2100 Page 1 4c. Bid Tabulation: Motion designating Edward Kraemer and Sons, Inc. as the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $1,380,127.60 for CSAH 25 Ped Bridge and Trail Improvement Project, City Project No. 2005-2100 BACKGROUND: Bids were received on Thursday, November 9, 2006 for the construction of the CSAH 25 Pedestrian Bridge and trail connections. A total of five (5) bids were received for this project. An advertisement for bids was published in the Sun Sailor on October 19, and October 26, 2006 and in the Construction Bulletin on October 20 and October 27, 2006. A summary of the bid results is as follows: CONTRACTOR BID AMOUNT Edward Kramer and Sons, Inc. $1,380,127.60 Redstone Construction, Inc. $1,398,651.10 Robert R. Schroeder Construction, Inc. $1,454,429.80 Lunda Construction * $1,549,943.60 C.S. McCrossan $1,874,587.10 Engineer’s Estimate $1,469,309.25 *Bid corrected upon extension EVALUATION OF BIDS: A review of the bids indicates Edward Kramer and Sons, Inc. submitted the lowest responsible bid. This contractor has satisfactorily completed similar recent projects throughout Minnesota and the upper Midwest. FUNDING: As mentioned in previous Council reports, the project also requires the adoption of a Cooperative Agreement between the City, Three Rivers Park District, and Hennepin County. The City Council approved this agreement at its October 3, 2006 meeting. Ratification of the Agreement by the respective boards of the other two agencies was completed on December 12, 2006. Securing final confirmation of funding by the other two participating agencies was necessary prior to awarding a contract and allowing construction to proceed. As spelled out in the Agreement, the City of St. Louis Park will be responsible for developing and constructing the project. Hennepin County will be responsible for providing $200,000 of funding while Three Rivers Park District will be obligated to provide up to a maximum of $500,000. Mn/DOT has already constructed the portion of trail located within the construction limits of the T.H. 100 Interim Project. The City will be responsible for constructing the trail from Salem Avenue to the north end of the bridge, and from the south end of the bridge to the SWLRT Regional Trail at Beltline Boulevard. St. Louis Park Council Meeting Item: 121806 - 4c - Bid Tab CSAH 25 Ped Bridge Project No. 2005-2100 Page 2 At this time, we are not expecting any additional costs for utility relocations nor need for additional easement acquisitions. With engineering and administrative costs included with the estimated construction cost, the total estimated project cost is expected to be $1,700,000 by the time the project is completed. Therefore, the estimated total City costs are expected to be approximately $1,000,000 as previously reported. At this time it is proposed that the project be funded using $500,000 in HRA levy proceeds and $500,000 in General Obligation bonds. CONSTRUCTION TIMELINE: Work on the bridge itself is not expected to occur until spring of 2007. However, any utility and preparation work (as winter conditions allow), will be pursued with the Contractor as much as possible in order to speed the start of spring construction. Prepared By: Scott Brink, City Engineer Reviewed By: Michael P. Rardin, Director of Public Works Approved by: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 4d - 2007 Equipment Replacement- Revised Page 1 4d. Motion to adopt the attached resolution that accepts this report and authorizes the purchase of equipment scheduled and budgeted for 2007. BACKGROUND: By Statute, Charter, and Ordinance, all purchases over $50,000 must be authorized by the Council and are purchased in accordance with public contracting laws. Procurement of vehicles is accomplished in a variety of ways. After equipment purchases are authorized by Council, the City can either call for bids or purchase through cooperative purchasing ventures whereby other agencies have established equipment contracts (i.e. State of Minnesota contracts, Hennepin County contracts, etc.). Replacement of equipment costing less than $50,000 does not require Council authorization. Staff replaces this type of equipment by purchasing it through State or County contracts or by obtaining competitive quotes. BUDGET: In the first quarter of 2006, Parks and Recreation staff met with each equipment-using department to discuss short term and long term planned replacements. Participants recommend which vehicles to replace on the basis of age, mileage, downtime for repairs and future work assessments. From this discussion, Parks and Recreation revised the planned replacement list. From this list, replacements were placed in the 2007 proposed budget. The source of funding for these replacements is the Revolving Equipment Replacement Fund. FINAL LIST FOR REPLACEMENT: The final list for year 2007 contains 29 units estimated to cost (gross) $1,049,750. This list is attached for your information. Of those, there are 8 vehicles that will cost close to or more than $50,000 and require Council authorization to purchase. Please note that in the 2006 equipment budget we included the purchase of a communications vehicle for Police and Fire. For various reasons this acquisition did not occur. We have not included the purchase of this vehicle in the attached list. Rather, because we are negotiating a joint purchase with Golden Valley, we propose to bring this purchase request to the council as a separate action. ENVIRONMENTAL CONSIDERATIONS: Based on what staff has heard in the past from the Council, as well as input we received thru the recent community visioning process, you will note in the attached list of equipment purchases that staff proposes to replace three gas powered vehicles with hybrids. Please note that we already have vehicles in our fleet that are E-85 compatible. RECOMMENDATION: Adopt the attached resolution that accepts this report considering major equipment replacement scheduled and budgeted for 2007 and authorizes staff to acquire equipment as allowed by Statute, Charter, or Ordinance. Attachments: Resolution Year 2007 Major Equipment Replacement 2007 Equipment Purchase Spreadsheet Prepared by: Dennis Millerbernd, Superintendent of Central Equipment Services Cindy Walsh, Director of Parks and Recreation Approved by: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 4d - 2007 Equipment Replacement- Revised Page 2 RESOLUTION NO. 06-197 RESOLUTION ACCEPTING REPORT, APPROVING SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENTS FOR BIDS FOR YEAR 2007 MAJOR EQUIPMENT PURCHASES WHEREAS, the City Council of the City of St. Louis Park, Minnesota has received a report from the Director of Parks and Recreation related to major equipment scheduled for replacement during year 2007, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, MN, that: 1. The Director of Parks and Recreation Report regarding year 2007 equipment replacement is hereby accepted. 2. The following eight (8) pieces of equipment costing close to or more than $50,000 are authorized for replacement or addition during year 2007: Old Vehicle Unit No. New Vehicle Description Estimated Cost 1. 9206 FLUSHER TRUCK $118,450 2. 9720 ASPHALT PAVER $86,555 3. 9919 HYDRAULIC 16’ MOWER $69,010 4. 9218 SINGLE AXLE DUMP TRUCK $117,946 5. 9730 ELECTRIC ZAMBONI $109,545 6. 7591 POWER GENERATOR $44,325 7. 8408 TRACTOR BACKHOE $56,650 8. 9716 2 TON SUPER DUTY TRUCK $55,105 3. The Director of Parks and Recreation is further authorized to acquire all year 2007 equipment purchases as allowed by Statute, Charter, or Ordinance through the following methods: by bid, by purchase from State of Minnesota Contract, Hennepin County Contract, or by quotations. 4. The necessary specifications for year 2007 equipment purchases as prepared under the direction of the Director of Parks and Recreation are approved. 5. When necessary, the City Clerk shall prepare and cause to be inserted at least two weeks in the official newspaper, appropriate trade journals, magazines and bulletins the advertisement for bid, said equipment listed above under said specifications. Advertisements shall appear not less than twenty-one (21) days prior to the date and time bids will be received by the City Clerk, and that no bid will be considered unless sealed and filed with the City Clerk and accompanied by a cashier’s check, bid bond, or certified check payable to the City for five (5) percent of the amount of the bid. St. Louis Park Council Meeting Item: 121806 - 4d - 2007 Equipment Replacement- Revised Page 3 6. Bids received for the equipment listed above shall be tabulated by the Director of Parks and Recreation who shall report her tabulation and recommendation to the City Council. Reviewed for Administration: Adopted by the City Council December 18, 2006 City Manager Mayor Attest: City Clerk St. Louis Park Council Meeting Item: 121806 - 4d - 2007 Equipment Replacement- Revised Page 4 No. Old Unit No.Old Description Rpl. Cycle Age Primary Department New Vehicle Description Est. Cost 2006 1 9612 TRUCK, 1/2T, 4X4 10 11 FIRE DEPT 1/2 T, 4X4, SUV $31,750 2 0012 TRUCK, 1/4, 4X4, SUV, ADMIN 8 7 INSPECTIONS SUV, MID-HYBRID, 4X2 $24,102 3 0013 TRUCK, 1/4, 4X4, SUV, ADMIN 8 7 INSPECTIONS SUV, MID-HYBRID, 4X2 $24,102 4 0014 TRUCK, 1/4, 4X4, SUV, ADMIN 8 7 INSPECTIONS SUV, MID-HYBRID, 4X2 $24,102 5 130.22 SANDER, TAILGATE 15 15 OPERATIONS SPIN SPANDER $5,525 6 9206 TRUCK, FLUSHER 15 15 OPERATIONS TRUCK, FLUSHER $118,450 * 7 9218UB PLOW,UNDERBODY 15 15 OPERATIONS PLOW, UNDERBODY $6,315 8 9720 PAVER, ASPHALT 13 10 OPERATIONS PAVER, ASPHALT $86,555 * 9 92118 FRONT PLOW 15 15 OPERATIONS FRONT PLOW $11,969 10 0625 SKID-STEER LOADER 1 1 OPERATIONS SKID-STEER LOADER $3,250 11 0619 ALL STEER UTILITY VEHICLE 1 1 OPERATIONS ALL STEER UTILITY VEHICLE $4,400 12 ADD PLOW, WING 15 n/a OPERATIONS PLOW, WING $11,405 13 8366 TURF SWEEPER 15 24 PARK MAINTENANCE TURF SWEEPER $21,000 14 9919 MOWER, HYDRAULIC 16'8 7 PARK MAINTENANCE MOWER, HYDRAULIC 16'$69,010 * 15 9208 UTILITY VEHICLE 8 15 PARK MAINTENACE TRUCKSTER UTILITY VEHICLE $17,600 16 0628 SKID-STEER LOADER 1 1 PARK MAINTENANCE SKID-STEER LOADER $2,750 17 9908 SEDAN, FULL SIZE 8 8 POLICE DEPT SEDAN, FULLSIZE $23,152 18 9920 SEDAN, FULL SIZE 8 8 POLICE DEPT SEDAN, FULLSIZE $23,152 19 0308 TRUCK, 1/2T, 4X4 4 4 POLICE DEPT PICKUP, EXT. CAB, 1/2 T, 4X4 $26,265 20 0405 SEDAN,POLICE SQUADS 2 3 POLICE DEPT SEDAN,POLICE SQUADS $26,265 21 0501 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS $26,265 22 0502 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS $26,265 23 0503 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS $26,265 24 0504 SEDAN,POLICE SQUADS 2 2 POLICE DEPT SEDAN,POLICE SQUADS $26,265 25 9218 TRUCK, SINGLE DUMP 15 15 POOL TRUCK, SINGLE DUMP $117,946 * 26 9730 ZAMBONI, ELECTRIC 10 10 REC CENTER ZAMBONI, ELECTRIC $109,545 * 27 7591 GENERATOR TRAILER-MNTD 15 31 SANITARY SEWER GENERATOR TRAILER-MNTD $44,325 * 28 8408 BACKHOE, TRACTOR 15 22 STORM SEWER BACKHOE, TRACTOR $56,650 * 29 9716 TRUCK, 2T SUPER DUTY 10 10 WATER DEPT TRUCK, 2T SUPER DUTY $55,105 * Total Notes:* For units estimated near or over $50,000, Council will be requested to authorize purchase. 2007 Equipment Purchases 1,049,750$ St. Louis Park Council Meeting Item: 121806 - 4e - 2007 Tree Pruning Contract Page 1 4e. Motion to authorize execution of a contract in the amount not to exceed $60,000.00 with Ostvig Tree, Inc. for 2007 Tree Pruning (trimming). BACKGROUND: 2007 will be our third year of contract rotation boulevard tree pruning (trimming). The goal of this contract is to increase the safety, health and function of all boulevard trees by removing low branches, removing deadwood and eliminating future impediments to growth. This contract only covers boulevard trees. Parks and City-owned property trees are rotationally pruned by Parks Maintenance Staff. During the 2006 budget process, this contract was let for bid, with five companies submitting proposals for this service. Ostvig Tree, Inc. presented the lowest responsible bid and was awarded the 2006 contract. This contract contained a clause for renewal in 2007, at the same costs and specifications as the 2006 contract, if agreed upon by all parties. Staff was pleased with the work that was preformed by Ostvig Tree, Inc. and would like to renew the contract. Beginning approximately January 2 and continuing until March 31, 2007, the 2007 rotational pruning will be performed, initially finishing four blocks in the Bronx neighborhood and continuing into and through the Oak Hill Neighborhood. Ideally, pruning should occur on each tree approximately every seven years to ensure health, function and safety standards. The contract we are proposing would support this seven year goal. BID ANALYSIS: With the renewal clause enacted from the 2006 Boulevard Tree Pruning Contract, the contract bid amount remains the same for 2007. Ostivg Tree, Inc. $83.79/hour (with specifications contained In the renewed contract) Ostvig Tree, Inc. will charge us an hourly fee of $83.79 to trim in the neighborhoods listed above. Since their contract is not to exceed $60,000, they will continue to trim until they reach that amount. As we have in the past, staff will closely monitor the contract and the work of the contractor. Wi-Fi Tree Trimming Staff has worked on an agreement with Ostvig Tree, Inc. to provide random tree trimming where necessary to help facilitate better transmission. The Wi-Fi network will be paying for this service. RECOMMENDATION: Staff recommends Ostvig Tree, Inc. as the 2007 Tree Pruning Contractor. Ostivg Tree, Inc. successfully performed the 2006 boulevard tree pruning contract for the City of St. Louis Park. Prepared by: Jim Vaughan, Environmental Coordinator Cindy Walsh, Director of Parks and Recreation Approved by: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 4f - 2006-2300 Reservoir #1 Rehabilitation Approval - Bid Authorization Page 1 4f. Motion to adopt resolution accepting the Project Report, establishing and ordering Improvement Project No. 2006-2300, approving plans and specifications, authorizing advertisements for bids. BACKGROUND: Reservoir No. 1 is a 1.5 million gallon steel reservoir that was constructed in 1946 and is located at 2936 Idaho Avenue. The exterior of the reservoir is in need of re-coating for the protection of the steel structure. Over the years the reservoir has been recoated several times. The most recent rehabilitation work was done in 1997, which included recoating the interior, recoating the exterior and roof replacement. The recoating process consists of removing the existing coating through sandblasting and recoating with a primer and finish coat application. ANALYSIS / WORK PLAN: The exterior surface has suffered general coating failure and vandalism (throwing of rocks) causing numerous chips in the coating and subsequent rusting which may lead to more advanced failure to the structure if the protective coating problem isn’t addressed. The City hired KLM Engineering to inspect the tank and make repair recommendations. Their recommendation is all failed surface spots be grinded and primed and the existing finish coat be removed by sandblasting with a finish coat applied to the entire surface. KLM has prepared plans and specifications to address this work. Due to anticipated heavy contractor workload, this project will be bid to allow for the work to be done in either the spring (May) or fall (September/October). The work will not be allowed during the heavy water usage months of summer. The work is expected to take approximately two weeks. The reservoir color will be the city’s standard cream color (warm sun). If council decides to pursue public art on the water reservoir in the future, the finish coat being applied in this project will be compatible for the application of a mural design. Simply stated, public art will be able to be applied over the new finish being proposed herein. Please note that this tank is not a water tower. As a result, the appreciation for any future public art on this facility may be limited as it is not very visible. FINANCIAL CONSIDERATIONS: It is proposed that this project be funded from the Water Utility Fund. The project has been budgeted for and is in the 5-year CIP. PROJECT COSTS: Preliminary Engineering $ 6,200 Construction (includes 10% contingency) $132,660 Construction Engineering $ 2,520 Construction Inspection $ 24,660 TOTAL $166,040 REVENUE SOURCES Water Utility Fund $166,040 St. Louis Park Council Meeting Item: 121806 - 4f - 2006-2300 Reservoir #1 Rehabilitation Approval - Bid Authorization Page 2 FEASIBILITY: This project as proposed herein is necessary, cost effective, and feasible under the conditions noted and at the costs estimated. PROPOSED PROJECT TIMELINE: Should the City Council approve the Project Report, it is anticipated that the following schedule could be met: • Approval of Plans/Authorization to Bid by City Council Jan. 2007 • Advertise for bids Jan. 2007 • Bid Opening Feb. 2007 • Bid Tab Report to City Council; Award contract Feb. 2007 • Spring Construction Completion May 2007 • Fall Construction Completion Oct. 2007 RECOMMENDATION: Staff recommends acceptance of the Project Report and adoption of the attached resolution which establishes and orders Improvement Project No. 2006-2300. Attachments: Resolution Prepared By: Scott Anderson, Utilities Superintendent Scott Merkley, Public Works Coordinator Reviewed By: Mike Rardin, Public Works Director Approved By: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 4f - 2006-2300 Reservoir #1 Rehabilitation Approval - Bid Authorization Page 3 RESOLUTION NO. 06-198 RESOLUTION ACCEPTING THE PROJECT REPORT, ESTABLISHING IMPROVEMENT PROJECT NO. 2006-2300, APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO. 2006-2300 WHEREAS, the City Council of the City of St. Louis Park has received a report related to Water Project – Reservoir WTP #1 – Project No. 2006-2300. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The Project Report regarding Project No. 2006-2300 is hereby accepted. 2. Such improvement as proposed is necessary, cost effective, and feasible as detailed in the Project Report. 3. The proposed project, designated as Project No. 2006-2300, is hereby established and ordered. 4. The plans and specifications for the making of the improvement, as prepared under the direction of the City Engineer, or designee, are approved. 5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official newspaper and at least one week in the Construction Bulletin, an advertisement for bids for the making of said improvement under said-approved plans and specifications. The advertisement shall appear not less than ten (10) days prior to the date and time of receipt of bids, and specify the work to be done, state the date and time bids will be received by the City Clerk, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid. 6. The City Engineer, or designee, shall report the receipt of bids to the City Council shortly after the letting date. The report shall include a tabulation of the bid results and a recommendation to the City Council for award of contract. Reviewed for Administration: Adopted by the City Council December 18, 2006 City Manager Mayor Attest: City Clerk St. Louis Park Council Meeting Item: 121806 - 4g - Approve Services Agreement Dakota Park Flood Improvement Project 2003-1300 Page 1 4g. Motion to Approve Contract with Barr Engineering for Storm Water Project – Flood Mitigation Area 26 (Dakota Park) - Project No. 2003-1300. BACKGROUND: At the August 14, 2006 Study Session, Staff provided the City Council with an update regarding various flooding issues and potential flood improvement projects proposed in the north part of the City (Twin Lakes Sub Watershed Area). Among the items discussed were potential flood improvement projects that included the area of Dakota Park at 27th Street. Staff was directed by Council to proceed with preliminary design and development of this project. 1. Staff (with Barr Engineering’s assistance) has proceeded with preparation of a preliminary plan, and the plan was presented to the public at an informational meeting on November 1, 2006 at the Nelson Park Special Use Building. Response was generally very favorable to the project. As a result, Barr Engineering is now prepared to complete plans and specifications for the project. The intent would be to conduct an additional informational meeting in January of 2007, bring plans to Council for approval shortly thereafter, and commence construction as soon as possible the following spring. ADDITIONAL INFORMATION: The proposed improvement project can essentially be summarized as follows: 1. Expansion of a flood storage area in Dakota Park to accommodate up to the 100-year flood event. Park and Recreation staff has been fully engaged in the design development and is favorable to the preliminary plan. 2. Construction of (3) 36-inch diameter culvert pipes underneath the CP Railroad tracks to properly route the 100-year event storm water discharge. 3. Reconstruction of 27th Street between Dakota and Brunswick to facilitate improved drainage and mitigation of flooding. The contract work by Barr Engineering would essentially provide for all design work including plans and specifications and coordination of permits with CP Rail and other agencies as required. Also included in Barr’s services would be inspection and contract management during the course of construction. FUNDING: This project has been previously identified in the Capital Improvement Program and would be paid for by a combination of State of Minnesota flood grants and General Obligation bonds. State grant funds would essentially pay for 50% of the project costs as previously established and agreed upon with the State. Based upon estimates from the preliminary plan, staff is estimating a total project cost (construction, engineering, and administration) of $1.2M. St. Louis Park Council Meeting Item: 121806 - 4g - Approve Services Agreement Dakota Park Flood Improvement Project 2003-1300 Page 2 RECOMMENDATION: Staff recommends that authorization be granted to enter into an agreement with Barr Engineering in the amount of $210,000 as provided in their proposal dated November 27, 2006 in order to provide design, construction, and contract administration services for Improvement Project No. 2003-1300. Prepared By: Scott A. Brink, City Engineer Reviewed By: Michael P. Rardin, Director of Public Works Approved By: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 4h - Approve WTP #16 Filter Rehab Project - 20091200 Page 1 4h. Motion to adopt resolution accepting the Project Report, establishing and ordering Improvement Project No. 2009-1200, approving plans and specifications, and authorizing advertisements for bids. BACKGROUND: In 1974 the City constructed Water Treatment Plant No. 16 (WTP #16) at 2012 Flag Avenue to remove iron and manganese from the drinking water. The plant is now more than 30 years old and in need of rehabilitation. The rehabilitation project is needed to meet new water quality standards. Additionally, WTP 16 has a diesel powered water system back-up power supply that has outlasted its useful lifespan. This project was originally scheduled for 2009 but was moved forward to better coordinate with the Kilmer Neighborhood watermain replacement project being done in 2007. ANALYSIS / WORK PLAN: Staff previously evaluated the City’s water treatment facilities to identify plants that require equipment improvements to insure they meet the water quality requirements of the Safe Drinking Water Act. The City has hired Progressive Consulting Engineers, Inc. (PCE) to develop rehabilitation plans and specifications for the WTP 16 improvements. The project will involve the replacement of the filter media, minor filter vessel rehabilitation, control valve replacement, and upgrading other minor operational appurtenances. The rehabilitation of WTP 16 will improve water quality with more efficient removal of iron and manganese. Radium levels at Well No. 16 are in compliance at this time; however this rehabilitation project will allow for the injections of Hydrogen Magnesium Oxide (HMO) if radium removal is required in the future. Further it is planned to replace the diesel powered back-up power supply with a natural gas powered system. A natural gas powered generator runs cleaner and does not require fuel delivery and monitoring. The engine will be fitted with an exhaust system with a noise suppressing muffler as are our others. FINANCIAL CONSIDERATIONS: It is proposed that this project be funded from the Water Utility Fund. The project has been budgeted for and is in the 5-year CIP. PROJECT COSTS: Construction (includes 10% contingency) $410,079 Preliminary Engineering $ 29,054 Construction Engineering $ 18,037 TOTAL $457,170 Revenue Sources Water Utility Fund $457,170 FEASIBILITY: This project as proposed herein is necessary, cost effective, and feasible under the conditions noted and at the costs estimated. St. Louis Park Council Meeting Item: 121806 - 4h - Approve WTP #16 Filter Rehab Project - 20091200 Page 2 PUBLIC PROCESS: None required with this project. PROPOSED PROJECT TIMELINE: Should the City Council approve the Project Report, it is anticipated that the following schedule could be met: • Approval of Plans/Authorization to Bid by City Council Dec. 18, 2006 • Advertise for bids Jan. 4, Jan11, 2007 • Bid Opening Jan. 25, 2007 • Bid Tab Report to City Council; Award contract Feb. 5, 2007 • Construction Completion May 31, 2007 RECOMMENDATION: Staff recommends approval of the Project Report and adoption of the attached resolution which establishes and orders Improvement Project No. 2009-1200, thereby authorizing staff to advertise for bids. Attachments: Resolution Prepared By: Scott Anderson, Utilities Superintendent Scott Merkley, Public Works Coordinator Reviewed By: Mike Rardin, Public Works Director Approved By: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 4h - Approve WTP #16 Filter Rehab Project - 20091200 Page 3 RESOLUTION NO. 06-199 RESOLUTION ACCEPTING THE PROJECT REPORT, ESTABLISHING IMPROVEMENT PROJECT NO. 2009-1200, APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NO. 2009-1200 WHEREAS, the City Council of the City of St. Louis Park has received a report related to the Water Treatment Plant No. 16 rehabilitation – Project No. 2009-1200. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The Project Report regarding Project No. 2009-1200 is hereby accepted. 2. Such improvement as proposed is necessary, cost effective, and feasible as detailed in the Project Report. 3. The proposed project, designated as Project No. 2009-1200, is hereby established and ordered. 4. The plans and specifications for the making of the improvement, as prepared under the direction of the City Engineer, or designee, are approved. 5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official newspaper and at least one week in the Construction Bulletin, an advertisement for bids for the making of said improvement under said-approved plans and specifications. The advertisement shall appear not less than ten (10) days prior to the date and time of receipt of bids, and specify the work to be done, state the date and time bids will be received by the City Clerk, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid. 6. The City Engineer, or designee, shall report the receipt of bids to the City Council shortly after the letting date. The report shall include a tabulation of the bid results and a recommendation to the City Council for award of contract. Reviewed for Administration: Adopted by the City Council December 18, 2006 City Manager Mayor Attest: City Clerk St. Louis Park Council Meeting Item: 121806 - 4i - Park And Recreation Commission Minutes Of May 17, 2006 Page 1 OFFICIAL MINUTES PARKS AND RECREATION ADVISORY COMMISSION MEETING Wednesday, May 17, 2006 Rec Center Programming Office 1. Call to Order Chair Tom Worthington called the meeting to order at 7:03 p.m. Commission members present: George Foulkes, George Hagemann, Steve Hallfin, Kirk Hawkinson, and Nick Magrino. Staff present: Rick Beane, Park Superintendent, Rick Birno, Recreation Superintendent, Jim Lombardi, Program Supervisor, and Stacy Voelker, Recording Secretary. Guest present: Marty Agather, Girls Traveling Basketball Representative. 2. Old Business a. Discuss 2006 Commission Goals Ms. Voelker distributed 2000 – 2005 new program memorandums to the members. Commission members reviewed the commission goals for 2006 and commented as follows: Neighborhood Groups: Members discussed and agreed to proceed with the “neighborhood group” goal. Ms. Voelker will obtain and distribute a list of neighborhood contacts and meeting dates. Discuss at September meeting. Youth Sports Association Relationship: Members discussed and will continue inviting associations to meetings. Associations and members are appreciative and aware. Trail Forum: Mr. Hagemann is unsure if long range planning is publicized and advised the City of Plymouth provides a publication on the trail. Mr. Birno advised regional trail ownership is unique as they are operated by Three Rivers Park District which may pose a challenge to solve problems through the city and/or commission. Members feel information needs to be disseminated to users. They discussed and agreed to host a forum on trails with potentially Three Rivers assisting. Mr. Birno believes society’s drive toward active, healthy lifestyles and increased gas prices may contribute to increased users. Mr. Magrino suggested including incentive to ride a bike in the forum. St. Louis Park Council Meeting Item: 121806 - 4i - Park And Recreation Commission Minutes Of May 17, 2006 Page 2 Bee Hive: Mr. Birno advised SHPO may need to approve all changes/relocations to the bee hive. Mr. Birno indicated it is being considered to relocate the picnic table and bee hive from the St. Louis Park Lilac Park to the Roadside Park (located to the west of Nordic Ware) and develop a trail link to create a historical bike loop. It was moved by Commission member Mr. Hawkinson seconded by Commission member Mr. Hallfin to approve the 2006 Commission goals. The motion passed 5-0. b. Commissioners’ Appreciation Lunch Date Options Members inquired if staff has an annual “employee award” or years of service award. Staff advised per department there are no awards; service awards are provided through the city through an annual Employee Recognition Luncheon. Members would like to have more of an event versus just lunch. Members discussed and agreed to hold the appreciation luncheon on Wednesday, September 13 from 11:30 a.m. to 1 p.m. at Oak Hill Park (main shelter and pavilion). 3. Presentations: a. Association Presentations (7:30 p.m.) • Girls Traveling Basketball Association The Commission welcomed Marty Agather, Girls Traveling Basketball Association president. Mr. Agather briefed the Commission on the association: girl’s high school and traveling basketball have combined; currently there are three active teams but no 8th grade team as it has been challenging finding 7 and 8 graders who are interested. Mr. Agather indicated he personally went to the Junior High School to encourage participation and is unsure why participation has continued to decline. He speculated individuals may not be interested in traveling-type competition. Mr. Agather feels a big issue is income diversity even though scholarships are available. Mr. Magrino suggested participants may be more interested in Lacrosse. He indicated he sees the same families in each season. Members and Mr. Agather discussed demographics and housing playing a part in the issue of low participation. Mr. Hallfin inquired why there are two basketball boards/associations for girls and boys since their goals are the same. Members inquired on what the association may need from the city. Mr. Agather ultimately wants financial stability to contribute to a professionally run organization. He would like people that know the organization to be involved versus retraining volunteers regularly. Mr. Agather suggested banding organizations together to accomplish this. Mr. Foulkes indicated some communities do have that or are considering having a part-time person for that purpose. St. Louis Park Council Meeting Item: 121806 - 4i - Park And Recreation Commission Minutes Of May 17, 2006 Page 3 Mr. Agather expressed his pleasure with the acquisition of gym space through the School District. He indicated low participation is the main issue. If participation would double, they could get to a sustaining level. The financial aspect is not an issue as 40% of the operating budget is acquired from dues/fees and other funds are acquired from fund raising. Mr. Hawkinson inquired if a lot of participants utilize scholarships. Mr. Agather indicated an increase this year due to more advertising at Cedar Manor School. This year four participants have utilized the scholarships versus one to two per year in the past. Mr. Agather indicated the biggest expense is coaches and tournaments. The association competes with surrounding communities for coaches. Mr. Agather feels the bottom line is kids should have a place to play basketball if they want. Mr. Agather invited Commission members to an association meeting. Members thanked Mr. Agather for his presentation; Mr. Agather thanked the Commission. * 4. Approval of Minutes • April 19, 2006 It was moved by Commission member Mr. Hallfin seconded by Commission member Mr. Hawkinson to approve the Minutes as presented. The motion passed 5-0. 5. New Business a. Junior High Site Planning Mr. Birno advised the School District contacted staff to discuss a plan for turf improvement and soccer field and baseball field replacement at the Junior High School. The School District received funds that must be used in 2006. Mr. Birno advised the School District would like the city to contribute $40,000 for improvements which would be constructed in the summer of 2006 and available for use in 2007. The members reviewed the planned improvements which include two new ball fields, which would be converted to soccer/football fields in the fall. This improvement is estimated at $210,000 and the Soccer Association will also provide a $50,000 contribution. In 2007, the School District will look for financial partnership for facility improvements to be implemented in 2008 and, the final phase III, will occur in 2008 with improvements to be available for use in 2009. Members reviewed facilities on site, placement of new facilities, irrigation and the three-phase, three-year development. Mr. Birno indicated if the project is approved, work may begin in July. The Parks and Recreation Advisory Commission requested to review and provide input for a north/south trail connection and review of the plans prior to beginning Phase II. St. Louis Park Council Meeting Item: 121806 - 4i - Park And Recreation Commission Minutes Of May 17, 2006 Page 4 It was moved by Commission member Mr. Magrino, seconded by Commission member Mr. Hawkinson, to approve a $40,000 city contribution toward a partnership with the School District to improve facilities at the Junior High School. The motion passed 5-0. b. Next Meetings / Events: August 5, Commissioners’ Swim & Skate event: Members discussed coordination of event. Mr. Foulkes will review information provided by Mr. Johnson and will contact members. Mr. Birno will ensure flyer is updated and Mr. Hallfin will contact Gleason Printing for printing of flyers. Mr. Hallfin will distribute in businesses and neighborhoods. September 20, Park tours prior to regular meeting: Mr. Beane advised the projects at Westwood Hills Nature Center and Westdale Parks are scheduled to be completed by that time. Members agreed on starting at 5:30 p.m. for tour. 6. Communications a. Chair None. b. Commissioners Mr. Foulkes indicated it was a good year and the Parks and Recreation Department offered good events; he thanked staff for all they do. Mr. Hallfin expressed his excitement about the field project at the Junior High School and hopes all the facilities can be updated. Mr. Magrino advised he will be moving to the east coast at end of the school year. He will contact Ms. Voelker with the name of another student that may be interested. Mr. Hagemann had no communications. Mr. Hawkinson indicated he was impressed with the association presentations and feels there must be some way to keep kids involved in programs. c. Program Report Mr. Birno advised of the upcoming weekend activities and indicated all programs are going well. d. Directors Report None. St. Louis Park Council Meeting Item: 121806 - 4i - Park And Recreation Commission Minutes Of May 17, 2006 Page 5 7. Adjournment The meeting adjourned at 8:29 p.m. It was moved by Commission member Mr. Hallfin seconded by Commission member Mr. Hawkinson to adjourn. The motion passed 5-0. ______________________________________ Stacy Voelker, Recording Secretary St. Louis Park Council Meeting Item: 121806 - 4j - Park And Recreation Commission Minutes Sept. 20, 2006 Page 1 OFFICIAL MINUTES PARKS AND RECREATION ADVISORY COMMISSION MEETING Wednesday, September 20, 2006 Rec Center Programming Office 1. Call to Order Chair Tom Worthington called the meeting to order at 6:56 p.m. Commission members present: Bruce Cornwall, George Hagemann, Steve Hallfin, Lauren Webb-Hazlett and Tom Worthington. Staff present: Cindy Walsh, Director of Parks and Recreation; Rick Beane, Park Superintendent Sean Walther, Senior Planner; and Stacy Voelker, Recording Secretary. 2. Welcome New Member Lauren Webb-Hazlett Commission members and Ms. Webb-Hazlett introduced themselves to each other and briefed on the background of the Parks and Recreation Advisory Commission. 3. Presentations: None. * 4. Approval of Minutes • May 17, 2006 Members reviewed the minutes and an amendment was proposed to item 5 a., Junior High Site Planning. Staff and members reviewed a potential layout for the trail in that area. Ms. Walsh directed members to contact the school district for specific details. Members agreed to amend the minutes to included “the Parks and Recreation Advisory Commission requested to review and provide input for a north/south trail connection and review of the plans prior to beginning Phase II”. It was moved by Commission member Mr. Hageman to approve as amended, seconded by Commission member Mr. Hallfin. The motion passed 5-0. 5. New Business a. Park and Open Space Zoning District Ms. Walsh introduced Sean Walther, Senior Planner from Community Development Department. Ms. Walsh advised members the Planning Commission would like to meet with the Parks and Recreation Advisory Commission at 7 p.m. on Wednesday, October 4 at City Hall in the Council Chambers to discuss park and open space zoning. St. Louis Park Council Meeting Item: 121806 - 4j - Park And Recreation Commission Minutes Sept. 20, 2006 Page 2 Mr. Walther briefly described the excess land process the city has been working on and indicated some zoning does not reflect land use. For example, parks can exist in any zone (residential, business, etc.). Staff proposes to create a new park and open space district which would target city owned parcels only. Initially, staff discussed creating one district for open space and parks. Recently, discussions have occurred to create two separate zoning areas for open space and parks. The creation of a district would add another level of protection for the kind of uses at these areas. Mr. Hagemann inquired if this is based on problems of use on these parcels or excess land and Mr. Walther indicated the issue may be the sale of the land. Parallel to the zoning proposal is including restrictions on when and how the city would sell park property. The zoning of parks and open space will create additional notice requirements in the event the city would sell parcels and require a majority of council votes to pass. Mr. Hallfin inquired if a majority of the properties that were up for sale due to the excel land task force have sold. Mr. Walther indicated they have not. Some parcels are in the process of being sold. Members discussed parcels studied in the excess land task force and surface of land in St. Louis Park. Mr. Cornwall feels value is to have continuous, natural flowage versus covering the land with pervious material. Mr. Walther indicated there is a storm water management plan through public works. Mr. Worthington inquired on the Cedar Knoll property. Mr. Walther indicated it is zoned low density/residential property but not park property. Council has discussed in the past and recommended using for single-family homes if not used for a dog park. Mr. Worthington inquired about Cedar Manor Park and feels it should be a designated park and to make no changes to it. Members discussed other parcels with Mr. Walther. Mr. Worthington inquired on the agenda for the October 4 meeting. Mr. Walther indicated staff wants to have both boards together to discuss the parks and open space zoning plus any other potential items. Members would like to receive an agenda prior to the meeting and will advise if able to attend. Ms. Walsh advised staff discussed and prefers one zoning district versus two. An example is on the other side of Dakota Park there could be a dog park since there would be minimal impact on people. This would be more challenging if that area is zoned as open space. Open space does not allow for active uses as park space does. Mr. Worthington inquired what zoning districts other cities have in the area and Mr. Walther indicated all are different. Mr. Walther indicated the two zones proposed are “Parks and Recreation” which is active recreation and “Parks and Open space” which is passive recreation. Members discussed and feel one district for both would provide control for zoning plus flexibility for departments. The boards will make recommendations but the Council makes the final decision. Mr. Cornwall inquired the process for turning land into park land. Mr. Walther indicated it depends on the type of request. The St. Louis Park Council Meeting Item: 121806 - 4j - Park And Recreation Commission Minutes Sept. 20, 2006 Page 3 Commission or staff would need to present a proposal to the Planning Commission. There have always been processes to go through. Mr. Walther advised this item will also be brought to the Planning Commission on October 18 in the form of a public hearing. Commission member Mr. Cornwall motioned to keep parks and open space under one zoning district, Mr. Hagemann seconded. Motion passed 5-0. b. CIP Project Updates Ms. Walsh displayed a diagram of the building at Westwood Hills Nature Center which is currently being built. The building will be utilized for classroom activity and storage. Mr. Beane displayed actual project photos. Ms. Walsh and Mr. Beane indicated the playground at Westwood Hills Nature Center has received many positive comments and looks great. Mr. Cornwall inquired on the square foot costs and Mr. Beane will provide. Ms. Walsh advised of other 2006 CIP projects which included: Aquila Park bathroom modifications; basketball court overlays at Minikahda Vista & Pennsylvania Parks; trails at Oak Hill Park; playground replacement at Minikahda Vista, Cedar Manor Parks and Westwood Hills Nature Center; refrigeration reinsulation in the west arena at The Rec Center; sun shelter addition at Minikahda Vista Park; Westdale trail connections to the Nature Center; Twin Lakes trail to be reconstructed this fall; and added shade umbrellas at the Aquatic Park and at the Oak Hill Park Splash Pad. Mr. Cornwall inquired on ideas for the Aquatic Park and Ms. Walsh indicated Council suggested waiting until the vision planning is complete as many comments from that parallel requests at The Rec Center. Ms. Walsh advised Park Nicollet is very interested in the site at Bass Lake Preserve. The lease with Benilde-St. Margaret’s on the tennis courts expires December 31, 2008. Staff and Benilde-St. Margaret’s have been discussing where other tennis courts could be located. Alternative locations include Aquila Park (perhaps add 3) and Junior High (add 4). Site plans are being reviewed. Benilde- St. Margaret’s and the city would partner in creating the courts and are reviewing these sites. Mr. Cornwall inquired if the urban feel in that area could be preserved as different amenities attract many different people to the area. Staff and members discussed that Bass Lake Preserve is designated EDA property and that it is zoned for redevelopment. Proposals will be presented to the Commission for review. Mr. Hagemann inquired on proposals for the trails in that area and recommended an overlay of the connector trail from the George Haun trail to the LRT trail. Staff agreed and will include in the CIP list. St. Louis Park Council Meeting Item: 121806 - 4j - Park And Recreation Commission Minutes Sept. 20, 2006 Page 4 6. Old Business a. Commissioners’ Appreciation Lunch Commission members discussed date, location, weather and food. Members decided on Wednesday, October 4 at Oak Hill Park main shelter from 11:30 a.m. – 1 p.m. with the enclosed pavilion in the event of inclement weather. Mr. Beane offered to assist in the planning and grilling of the food. Members discussed and concluded the following: Mr. Hagemann will provide the charcoal and paper products (will arrive for set up); Mr. Worthington will provide the meat and buns; Mr. Cornwall will provide the brownies; Mr. Hallfin will bring the chips and designated Mr. Hawkinson to provide the pop and water. Ms. Walsh and Ms. Voelker will send invites to staff. b. 2006 Commission Goal: Neighborhood Groups Discussion Members discussed and decided they would like to find out from neighborhood associations what’s working and what they would like in regards to neighborhood parks. Staff advised the department attends neighborhood meetings when invited and when playground equipment will be installed in a neighborhood park for them to assist in choosing the equipment or designs of the parks. Members feel the object is to connect with neighborhoods and want to reach out to groups. Members suggested distributing a flyer from the Commission or interview a commission member. Mr. Cornwall inquired when the annual city-wide neighborhood meeting is and suggested one or two members attend. Ms. Walsh will distribute the city-wide neighborhood meeting information to the members when the meeting date has been set. Members decided to table ideas until the city hires a new staff liaison. 6. Communications a. Chair Mr. Worthington commented he had great time at the Healthy Heart 5k and received comments from school teachers who suggested more advertising in the schools. Commission members discussed and agreed to take an active role and be involved in these events. Mr. Worthington indicated the Annual Report to Council went well. b. Commissioners Mr. Hagemann indicated he participated in the Farmers Market and feels in front of The Rec Center is a great location. Mr. Hagemann informed the Commission funding has been approved for a pedestrian bridge over Highway 25 by Carpenter Park. St. Louis Park Council Meeting Item: 121806 - 4j - Park And Recreation Commission Minutes Sept. 20, 2006 Page 5 Mr. Cornwall inquired about the status of the bee hives. Ms. Walsh indicated discussions with MnDOT are continuing in regards to the location. SHPO and MnDOT ultimately decide the location. c. Program Report • Commissioners’ Swim & Skate Event Summary: Members reviewed. • Off-Leash Dog Park Revenue: Ms. Voelker informed members of revenue generated as follows: in 2004: $8,210.46 expenses exceed revenue (year built); 2005: $6,606.34 revenue exceeded expenses; 2006: $6,910.00 revenue exceeded expenses. Members inquired on comments received. Staff indicates size is the largest issue as users would like more space at Dakota Park. The Bass Lake site has minimal use. The dog park is a gathering place for all and very minimal work for staff. Mr. Beane spoke with all the neighbors and attempts to be proactive with police on parking in area. d. Directors Report Ms. Walsh and commission members discussed the vision teams they are involved in which include Environmental, Gathering Places and Sidewalks and Trails. 7. Adjournment The meeting adjourned at 8:46 p.m. It was moved by Commission member Ms. Webb-Hazlett, seconded by Commission member Mr. Hallfin to adjourn. The motion passed 5-0. ______________________________________ Stacy Voelker, Recording Secretary St. Louis Park Council Meeting Item: 121806 - 4k - Planning Commission-Joint Study Session With Parks And Recreation Commision Minutes Of November 1, 2006 Page 1 OFFICIAL MINUTES JOINT MEETING - STUDY SESSION PLANNING COMMISSION AND PARKS AND RECREATION ADVISORY COMMISSION ST. LOUIS PARK, MINNESOTA November 1, 2006--6:00 p.m. MEMBERS PRESENT: Claudia Johnston-Madison, Robert Kramer, Richard Person, Carl Robertson, Jerry Timian George Foulkes, Steve Hallfin, George Hagemann, Kirk Hawkinson, Tom Worthington, Lauren Webb-Hazlett MEMBERS ABSENT: Lynne Carper, Dennis Morris STAFF PRESENT: Rick Beane, Meg McMonigal, Cindy Walsh, Sean Walther, Nancy Sells 1. Parks and Open Space Zoning District Mr. Walther, Senior Planner, provided background on the request to create a new park zoning district classification. Commissioner Robertson discussed his reasons for recommending two separate zoning classifications (a Parks District and an Open Space District) rather than a single Parks and Open Space District. He spoke about the subtle differences between parks and open space. He mentioned the Excess Land process and controversy regarding what was park and what was not park. He discussed active outdoor recreation activities and passive recreation. He discussed expectations regarding facilities and maintenance on open space if there is only one zoning classification. Commissioner Robertson said he didn’t see a reason not to have two districts. There was a discussion about having just one district and two different colors on the map which would delineate parks from open space. Commissioner Worthington said he was concerned about removing administrative process from staff. He said using two districts rather than one wouldn’t add enough clarity to make it worthwhile. He mentioned that it will be difficult to designate many parks. Commissioner Robertson said much of the property is clearly park or open space. He commented that most of the property would be designated as park. He spoke about Utah Pond. Mr. Walther showed a map which showed proposed classifications for each property. St. Louis Park Council Meeting Item: 121806 - 4k - Planning Commission-Joint Study Session With Parks And Recreation Commision Minutes Of November 1, 2006 Page 2 Ms. McMonigal asked Commissioner Robertson if he envisioned that an open space district would have a different amount of protection than a parks district. Commissioner Robertson said it would have a little more protection. A discussion was held regarding the 5-year Capital Improvements Project (CIP) process. Commissioner Hallfin stated that one district seemed to be in the best interest for the City. He suggested that within the recommendation to Council for one district, language be added regarding identification of active and passive properties. There was a discussion about interim use and temporary use signage in parks. There was a discussion about public land, private land, and golf course property. Ms. McMonigal said the 2008 Comprehensive Plan update, which will include public participation, will be an opportunity to take a closer look at the designations. The meeting was adjourned at 6:55 p.m. Respectfully submitted, Nancy Sells Administrative Secretary St. Louis Park Council Meeting Item: 121806 - 4l - Planning Commission Minutes Of November 1, 2006 Page 1 OFFICIAL MINUTES PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA November 1, 2006 -- 7:15 P.M. COUNCIL CHAMBERS MEMBERS PRESENT: Claudia Johnston-Madison, Robert Kramer, Richard Person, Carl Robertson, Jerry Timian MEMBERS ABSENT: Lynne Carper, Dennis Morris STAFF PRESENT: Meg McMonigal, Sean Walther, and Nancy Sells 1. Call to Order - Roll Call Commissioner Kramer called the meeting to order at 7:15 p.m. 2. Approval of Minutes of October 18, 2006 Commissioner Person moved approval of the minutes of October 18, 2006. Commissioner Robertson seconded the motion. The motion passed on a vote of 5-0. 3. Hearings: A. Zoning Text and Map Amendment for New Zoning District - Parks and Open Space (tabled from 10/18/06) Case Nos.: 06-64-ZA and 06-56-Z Applicant: City of St. Louis Park Senior Planner Sean Walther presented background information. Mr. Walther said the public hearing, opened at the October 18th Planning Commission meeting, is still open. As no one was present wishing to speak, Commissioner Kramer closed the public hearing. Commissioner Robertson spoke about the joint study session held with the Parks and Recreation Advisory Commission. He said he is feeling confident that the differences between park and open space can be handled within the park regulations. Commissioner Robertson is comfortable with a single zoning district and he supports the creation of the Park and Open Space Zoning District to create a layer of protection for this resource for the City. Commissioner Person agreed. He said the Parks Department and the Park Commission are already managing the park lands as if there were two designations, active and passive, St. Louis Park Council Meeting Item: 121806 - 4l - Planning Commission Minutes Of November 1, 2006 Page 2 which correspond with the two definitions in the Zoning Code. Commissioner Person said a single zoning district would suffice and he supports that. Commissioner Johnston-Madison made a motion to recommend approval of the zoning text and zoning map amendments to create a Parks and Open Space Zoning District. Commissioner Robertson seconded the motion. The motion passed on a vote of 5-0. 4. Other Business 5. Communications A. Updates to City Council’s Rules and Procedures for Boards and Commissions Planning and Zoning Supervisor Meg McMonigal included in the Commissioners’ packets a memo from Marcia Honold, which outlines changes to Rules and Procedures for Boards and Commissions. Ms. McMonigal said staff will work on updates for consistency. An annual report will be sent to the Council along with next year’s work plan. Staff will prepare bylaws and an annual report for review by the Planning Commission in December. 6. Adjournment Commissioner Robertson moved to adjourn the meeting at 7:25 p.m. The motion was seconded by Commissioner Person. The motion passed on a vote of 5-0. Minutes prepared by, Respectfully submitted, Linda Samson Nancy Sells Recording Secretary Administrative Secretary St. Louis Park Council Meeting Item: 121806 - 5a - Board & Commission Reappointments Page 1 5a. Reappointments to Boards and Commissions Reappointment of commissioners whose terms expire on December 31, 2006 Recommended Action: Motion to reappoint Commissioners Douville, Markgraf, Kramer and Person to their respective commissions for terms ending 12/31/2009; and Youth Commissioner Ohliger to the Police Advisory Commission for a term ending December 31, 2007. Annual Reappointment of Board and Commission Members The terms of the commissioners listed below expire on December 31, 2006. Commissioners listed below have indicated that they wish to be re-appointed to a new term. Human Rights Commissioners Mindy Greene and Kristi Rudelius-Palmer and Police Advisory Commissioner Kim Aune have indicated they are not seeking reappointment. Terms below are for three years with the exception of the student term which runs for one year only. Name Commission First Appointed New Term Expiration (if reappointed) Marjorie Douville Fire Civil Service Commission 8/2/2004 12/31/2009 Robert Kramer Planning Commission 9/7/2004 12/31/2009 Richard Person Planning Commission 2/2/2006 12/31/2009 Richard Markgraf Police Advisory Commission 2/6/2006 12/31/2009 Cal Ohliger Police Advisory Commission – Youth Member 1/5/2004 12/31/2007 RECOMMENDATION: It is recommended that Council make a motion to reappoint these citizens to their respective commissions until 12/31/2009 (12/31/2007 for the youth commissioner for the Police Advisory Committee). Prepared by: Marcia Honold, Management Assistant Approved by: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 8a - Adoption 2007 Budget, Revised 2006 Budget, Certification Of 2007 City & HRA Property Tax Levies Page 1 8a. Adoption of 2007 Budget, Revised 2006 Budget, and Certification of the 2007 City & HRA Property Tax Levies This report requests that the City Council adopt the 2007 Budget, authorize adjustments to the 2006 budget as requested by the department directors, and finalize the tax levies necessary to support the 2007 budget. Recommended Action: 1) Motion to adopt resolution approving the 2006 Property Tax Levy collectible in 2007, adopting the Budget for 2007, and adopting the Revised Budget for 2006 2) Motion to adopt a resolution authorizing the HRA Levy for 2007 BACKGROUND The City Council has been discussing the 2007 budget, 2007 property tax levy, and the HRA levy for the past 6 months. In September, the City Council approved the preliminary tax levy, budget, and HRA levy for 2007. The Truth-in-Taxation public hearing was held on these items December 4, 2005 as part of the regular City Council meeting. 2006 PROPERTY TAX LEVY COLLECTIBLE IN 2007 The property tax levy payable for 2007 reflects an increase of 5.2% when compared to the 2006 property tax levy. 3.95% of this levy is to be used for general operations with the remaining 1.25% directed toward the 2005A GO debt obligation. The allocation of property taxes is illustrated below: Adopted Proposed Total Levy 2006 2007 Increase General Fund $13,092,719 $13,170,348 Park & Recreation $2,887,292 $3,540,854 Total:$15,980,011 $16,711,202 Park Improvement $1,010,000 $1,010,000 Pavement Management $415,000 $415,000 Debt Service $1,110,200 $1,341,800 Total:$2,535,200 $2,766,800 Total Property Tax Levy $18,515,211 $19,478,002 5.20% St. Louis Park Council Meeting Item: 121806 - 8a - Adoption 2007 Budget, Revised 2006 Budget, Certification Of 2007 City & HRA Property Tax Levies Page 2 2007 Budget General Fund and Park & Recreation Department, Division 2005 2006 2007 % change and Activity Actual Adopted Revised CM's Proposed from Adopted General Government: Administration/Legislative 739,278 907,399 914,806 982,931 8.3% Communications & Marketing 172,693 219,262 219,262 218,751 -0.2% Community Outreach 112,128 122,451 121,451 116,397 -4.9% Human Resources 505,270 531,287 564,614 568,372 7.0% Technology and Support Services 1,322,796 1,384,839 1,396,623 1,490,176 7.6% Finance 954,945 1,041,138 1,025,235 1,053,482 1.2% Community Development 899,065 982,831 963,532 1,024,954 4.3% Facilities Maintenance*809,422 913,624 915,098 1,164,367 27.4% Total General Government 5,515,597 6,102,830 6,120,622 6,619,430 8.5% Public Safety: Police*5,824,347 6,695,044 6,547,173 6,676,605 -0.3% Fire Protection*2,580,779 2,693,964 2,693,567 2,756,522 2.3% Inspectional Services*1,613,036 1,735,299 1,778,332 1,793,306 3.3% Total Public Safety 10,018,162 11,124,307 11,019,071 11,226,434 0.9% Public Works: Public Works Administration 733,413 828,648 830,671 799,587 -3.5% Engineering*647,230 724,824 727,561 745,302 2.8% Operations*2,392,011 2,505,968 2,554,425 2,295,663 -8.4% Total Public Works 3,772,654 4,059,440 4,112,658 3,840,552 -5.4% Park & Recreation: Organized Recreation 1,123,739 1,193,136 1,198,976 1,223,354 2.5% Recreation Center 1,283,891 1,306,850 1,317,274 1,319,600 1.0% Park Maintenance*1,532,978 1,527,675 1,540,457 1,333,382 -12.7% Westwood*411,451 445,457 445,712 452,085 1.5% Environment 826,793 273,618 273,618 276,598 1.1% Vehicle Maintenance - - - 1,003,119 100.0% Contingency - - 59,217 - 0.0% Total Park & Recreation 5,178,852 4,746,736 4,776,037 5,608,138 18.1% Non-Departmental: General Services/Contingency 7,626 191,962 191,962 180,000 -6.2% Budgeted Fund Balance Increase - 253,618 - 0.0% Transfer Out 1,331,323 - - - 0.0% Total Non-Departmental 1,338,949 191,962 445,580 180,000 -6.2% Total General & Park Funds 25,824,214$ 26,225,275$ 26,533,185$ 27,474,553$ 4.7% *These departments were affected by the MSC change. To compare to last year: Budget Amt % Change Department w/o MSC w/o MSC Facilities Maintenance 955,675 4.60% Police 6,868,786 2.60% Fire Protection 2,863,867 6.31% Inspectional Services 1,804,495 3.99% Engineering 755,888 4.29% Operations 2,725,615 8.76% Park Maintenance 1,643,592 7.59% Westwood 454,491 2.03% Summary of Actual & Budgeted Expenditures By Department and Division St. Louis Park Council Meeting Item: 121806 - 8a - Adoption 2007 Budget, Revised 2006 Budget, Certification Of 2007 City & HRA Property Tax Levies Page 3 General Fund and Park & Recreation 2007 % change Adopted Revised CM's Proposed from Adopted AVAILABLE RESOURCES Revenues: General Property Taxes 15,980,011$ 15,980,011$ 16,711,202$ 4.6% Licenses and Permits 2,483,600 2,725,500 2,636,500 6.2% Intergovernmental 1,782,467 1,762,815 1,685,206 -5.5% Charges for Services 2,074,206 2,153,027 2,123,049 2.4% Fines, Forfeits, and Penalties 283,300 309,600 309,600 9.3% Investment Earnings 181,500 181,500 309,099 70.3% Miscellaneous Revenue 830,372 810,913 945,061 13.8% Transfers In 2,609,819 2,609,819 2,754,836 5.6% Total Revenues 26,225,275$ 26,533,185$ 27,474,553$ 4.7% 2006 Summary of Budgeted Revenues The 2007 Operations Budget revenues and expenditures show an increase over the 2006 adopted budget of approximately 4.7%. The increase in revenue is due primarily to the property tax levy increase, licenses and permit revenues, and interest income. Primary expenditure increases are due to compensation and energy costs. The budget document itself identifies the areas of change for each division. HRA LEVY: The reason for adopting the HRA levy is because of legislative changes in 2001 which affected tax increment revenue streams. The legislative changes have severely hampered the ability of the City to do future redevelopment projects. These dollars will be used for infrastructure improvements in redevelopment areas. The EDA, as well as the City Council, is required to approve this levy. As outlined in the resolution, the HRA levy cannot exceed .0144 percent of the taxable market value of the City. As of August, 2006, the market value of the City is $5,160,310,900. This market value allows the City to levy $743,084 in 2007. In 2006, the allowable levy amount was $641,106. RECOMMENDATION: Motion to adopt the following resolutions;  2007 budget, 2006 revised budget, 2006 property tax levy collectible in 2007  HRA levy St. Louis Park Council Meeting Item: 121806 - 8a - Adoption 2007 Budget, Revised 2006 Budget, Certification Of 2007 City & HRA Property Tax Levies Page 4 Attachments: Resolutions Budget Book – supplemental Prepared By: Bruce DeJong, Finance Director Approved By: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 8a - Adoption 2007 Budget, Revised 2006 Budget, Certification Of 2007 City & HRA Property Tax Levies Page 5 RESOLUTION NO. 06-191 RESOLUTION APPROVING 2006 TAX LEVY COLLECTIBLE IN 2007, ADOPTING BUDGET FOR 2007, AND REVISED BUDGET FOR 2006 WHEREAS, The City of St. Louis Park is required by Charter and State law to approve a resolution setting forth an annual tax levy to the Hennepin County Auditor; and WHEREAS, Minnesota Statutes currently in force require approval of a property tax levy and a budget in December of each year; and WHEREAS, the City Council has received the budget document; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Louis Park that the 2006 revised budget is approved and the 2007 budget is adopted as presented in the 2007 budget document; and BE IT FURTHER RESOLVED, that the City Council of the City of St. Louis Park, Hennepin County, Minnesota, that the following sums of money be levied in 2006, collectible in 2007 upon the taxable property in said City of St. Louis Park for the following purposes: General Fund $13,170,348 Park & Recreation $3,540,854 Total:$16,711,202 Park Improvement $1,010,000 Pavement Management $415,000 Debt Service $1,341,800 Total:$2,766,800 Total Property Tax Levy $19,478,002 Reviewed for Administration: Adopted by the City Council December 18, 2006 City Manager Mayor Attest: City Clerk St. Louis Park Council Meeting Item: 121806 - 8a - Adoption 2007 Budget, Revised 2006 Budget, Certification Of 2007 City & HRA Property Tax Levies Page 6 RESOLUTION NO. 06-192 RESOLUTION AUTHORIZING THE HRA LEVY FOR 2007 WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic Development Authority (the "Authority"); and WHEREAS, pursuant to the EDA Act, the City Council granted to the Authority all of the powers and duties of a housing and redevelopment authority under the provisions of the Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and WHEREAS, Section 469.033, subdivision 6 of the Act authorizes the Authority to levy a tax upon all taxable property within the City to be expended for the purposes authorized by the HRA Act; and WHEREAS, such levy may be in an amount not to exceed 0.0144 percent of taxable market value of the City; and WHEREAS, the Authority has filed its budget for the special benefit levy in accordance with the budget procedures of the City; and WHEREAS, based upon such budgets the Authority will levy all or such portion of the authorized levy as it deems necessary and proper; NOW, THEREFORE, BE IT RESOLVED, by the St. Louis Park City Council: 1. That approval is hereby given for the Authority to levy, for taxes payable in 2007, such tax upon the taxable property of the City as the Authority may determine, subject to the limitations contained in the HRA Act. Reviewed for Administration: Adopted by the City Council December 18, 2006 City Manager Mayor Attest: City Clerk St. Louis Park Council Meeting Item: 121806 - 8b - Resolution Setting Utility Rates Page 1 8b. Resolution Setting Utility Rates This report requests that the City Council adopt a resolution adjusting the utility rates for 2007. Recommended Action: Motion to adopt Resolution Setting Utility Rates as shown on the attached schedule. PURPOSE OF DISCUSSION: This memo outlines the basis for the recommended rates for 2007. Each enterprise fund was analyzed in order to maintain sufficient cash over at least a five year period to cover the cost of operations and capital improvements. Ehlers & Associates was hired to assist with the analysis of water and storm water rates. Staff performed the analysis in-house for the sewer and solid waste rates. BACKGOUND: Ehlers recommends six months of operating expense as a target cash balance for each fund based on what they see in comparable cities and industry best practices. The result of each of these analyses shows that an increase is necessary in order to fund the day-to-day costs and keep up with the replacement and rehabilitation projects that are contemplated in the CIP. In the case of both the water and storm water funds, there needs to be a cash infusion in 2007. Either a bond issue or internal loan is required to keep the funds from going into a cash deficit. The rates listed below will be effective for billing beginning in February, 2007. The reason for the delay is to allow the rates to take effect for each billing district during their “winter” quarter. This is the time period when we also set the base sewer usage for the year and it is typically the lowest bill of the year for most residents. Water Rates Current Rate Proposed Rate $0.90 per 100 Cubic Feet $1.04 per 100 Cubic Feet Explanation: The analysis performed by Ehlers & Associates show that while we are covering the cost of general operations, cash balances have dwindled because of an aggressive repair and replacement schedule. These capital improvements need to be covered in the rate structure. The $0.14 increase will allow us to maintain adequate cash balances and cover the cost of a bond issue that is needed to provide sufficient working capital to pay for the next two years of infrastructure improvements. The fixed charges were determined to be adequate by the study; therefore, no increase is necessary for those costs. Staff will prepare additional analysis with Ehlers to allow the City Council to consider implementing conservation rates and hookup charges in 2008. Sewer Rates Current Rate Proposed Rate $1.70 per 100 Cubic Feet $1.79 per 100 Cubic Feet St. Louis Park Council Meeting Item: 121806 - 8b - Resolution Setting Utility Rates Page 2 Explanation: This fund has a stronger cash position than the water fund. Staff performed an analysis of these rates and determined an increase of 5.2% is needed to support the operations and capital projects in this enterprise fund. The $0.09 increase will allow us to maintain adequate cash balances to cover the inflationary costs of operations and pay cash for the repair and replacement expenditures. Storm Water Rates Current Rate Proposed Rate $9.50 per Residential Unit $11.50 per Residential Unit Explanation: The storm water fund had a long list of projects that were scheduled with the Storm Water Utility Revenue Bonds of 2001. There are still a significant number of projects to be completed; however, the bond proceeds have already been spent. The increase of $2.00 will allow us to cover debt service on a new revenue bond issue that is needed to finance the remaining capital projects for next year. In addition, this new rate will push St. Louis Park just over the metropolitan city average for storm sewer rates. It is important to note that this increase will continue to allow the city to make substantial progress toward our storm water quality and quantity goals. Solid Waste Rates Current Rate Proposed Rate $35.00 per Basic Service $37.50 per Basic Service Explanation: This $2.50 general increase is necessary to cover the costs of the existing contract. The current contract with WMI expires September 30, 2008 so staff intends to begin discussions regarding a new contract in 2007. This fund has a healthy cash balance which is available for cushioning any increase in Waste Management’s fees in 2008 while we gradually increase the rates to fully cover the cost of the service. Attachments: Proposed Ordinance Amendments Prepared By: Bruce DeJong, Finance Director Approved By: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 8b - Resolution Setting Utility Rates Page 3 RESOLUTION NO. 06-193 RESOLUTION SETTING UTILITY RATES WHEREAS, the City Council of the City of St. Louis Park, Minnesota has received a report from the Finance Director related to utility rate adjustments necessary for 2007; and WHEREAS, notice was published for a public hearing on such rates and the method for their approval; and WHEREAS, no negative concerns were brought forward at that public hearing, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, MN, that: 1. The Finance Director is hereby authorized to implement the rates as shown on the attachment beginning with the first winter quarter billing for each account in 2007. Reviewed for Administration: Adopted by the City Council December 18, 2006 City Manager Mayor Attest: City Clerk St. Louis Park Council Meeting Item: 121806 - 8b - Resolution Setting Utility Rates Page 4 WATER UTILITY Water rates $1.04 0.90 per 100 cubic feet (see table below) 100 cubic feet = 750 gallons = 1 unit Meter Size Code Meter Size (in inches) Monthly Quarterly 1 5/8 $ 3.63 $ 5.60 2 ¾ 4.08 6.80 3 1 5.27 9.96 4 1 ½ 7.77 16.82 5 2 11.27 26.04 6 3 19.82 49.03 7 4 33.42 79.38 9 6 64.58 155.56 SEWER UTILITY Sewer service rates – residential quarterly $1.79 1.7023 per 100 cubic feet of water consumption during the winter quarter Sewer service rates - monthly $1.79 per 100 cubic feet of water consumption Sewer service charge – monthly $ 3.55 Sewer service charge – quarterly $10.65 STORM SEWER UTILITY Stormwater Utility Residential Equivalent Factor (REF) $11.50 2006 = $9.50 REF SOLID WASTE MANAGEMENT Special pickup (refuse/recycling/yard waste) $15 each Extra Cart 30 Gallon $40 each 60 Gallon $44 each 90 Gallon $48 each Extra refuse stickers $2.25 quarterly Refuse/Garbage Service Rate (includes tax) 30 Gallon 39.65 $37.01 quarterly 60 Gallon 50.23 $47.58 quarterly 90 Gallon 60.80 $58.16 quarterly 90P (120 – 180 Gallon) 71.38 $68.73 quarterly 270 Gallon 91.37 $88.73 quarterly 360 Gallon 111.37 $108.73 quarterly 450 Gallon 131.37 $128.73 quarterly 540 Gallon 151.38 $148.73 quarterly Yard Waste Credit $3.00 quarterly St. Louis Park Council Meeting Item: 121806 - 8b - Resolution Setting Utility Rates Page 5 Extended absence 31% credit for the # of weeks absent (per table below) Number of Weeks Absent 30 Gal 60 Gal 90 Gal 90+ Gal 270 Gal 360 Gal 450 Gal 540 Gal 1-4 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5 $4.70 $6.00 $7.20 $8.50 $10.90 $13.30 $15.70 $18.00 6 $5.70 $7.20 $8.70 $10.20 $13.10 $15.90 $18.80 $21.70 7 $6.60 $8.40 $10.10 $11.90 $15.30 $18.60 $21.90 $25.30 8 $7.60 $9.60 $11.60 $13.60 $17.40 $21.20 $25.10 $28.90 9 $8.50 $10.80 $13.00 $15.30 $19.60 $23.90 $28.20 $32.50 10 $9.50 $12.00 $14.50 $17.00 $21.80 $26.60 $31.30 $36.10 11 $10.40 $13.20 $15.90 $18.70 $24.00 $29.20 $34.50 $39.70 12 $11.30 $14.40 $17.40 $20.40 $26.10 $31.90 $37.60 $43.30 13 $12.30 $15.60 $18.80 $22.10 $28.30 $34.50 $40.70 $46.90 14 $13.20 $16.80 $20.30 $23.80 $30.50 $37.20 $43.90 $50.50 15 $14.20 $18.00 $21.70 $25.50 $32.70 $39.80 $47.00 $54.10 16 $15.10 $19.20 $23.20 $27.20 $34.90 $42.50 $50.10 $57.80 17 $16.10 $20.40 $24.60 $28.90 $37.00 $45.10 $53.30 $61.40 18 $17.00 $21.60 $26.10 $30.60 $39.20 $47.80 $56.40 $65.00 19 $18.00 $22.80 $27.50 $32.30 $41.40 $50.50 $59.50 $68.60 20 $18.90 $24.00 $29.00 $34.00 $43.60 $53.10 $62.70 $72.20 21 $19.90 $25.20 $30.40 $35.70 $45.80 $55.80 $65.80 $75.80 22 $20.80 $26.40 $31.90 $37.40 $47.90 $58.40 $68.90 $79.40 23 $21.70 $27.50 $33.30 $39.10 $50.10 $61.10 $72.10 $83.00 24 $22.70 $28.70 $34.80 $40.90 $52.30 $63.70 $75.20 $86.60 25 $23.60 $29.90 $36.20 $42.60 $54.50 $66.40 $78.30 $90.20 26 $24.60 $31.10 $37.70 $44.30 $56.60 $69.00 $81.40 $93.90 Late payment penalty 10% of amount due St. Louis Park Council Meeting Item: 121806 - 8c - Adoption Of The 2007-2011 Capital Improvements Program Page 1 8c. Adoption of the 2007-2011 Capital Improvements Program This report requests that the City Council adopt the 2007-2011 CIP Recommended Action: Motion to approve resolution adopting the 2007-2011 Capital Improvements Program REASON FOR ACTION: This action will allow the City Council to finalize the 2007-2011 CIP. This program provides a method for replacing, upgrading and repairing the City’s capital assets. The funding for purchases contemplated in 2007 is adequate assuming the utility financing plans are approved. Good financial planning requires us to examine our needs on a long range basis. This program allows the City Council to review plans ahead of time and evaluate the need for each project as well as plan for the necessary funding. The Council reviewed the CIP at a study session in November. BACKGOUND: The CIP is presented to show all of the projects that are currently being contemplated. The inclusion of a project in this plan does mean automatically mean that its construction or purchase is possible. The timing and exact nature of any improvement are subject to change based on Council direction. Any purchases beyond 2007 are more uncertain because estimates become less accurate the further out they extend. The Capital Improvements Program was reviewed by the Planning Commission on December 6th as required by statute and found to be consistent with the Comprehensive Plan. Equipment Replacement Fund The Equipment Replacement Fund covers replacement of wheeled equipment and vehicles. This fund is replenished on an annual basis through charges paid by each department in their operating budgets. This fund has a large cash balance, but the replacement schedule has sufficient variability that we dip into the cash reserves when several costly vehicles are replaced in the same year. This fund does not cover non-wheeled equipment at this time. Staff intends to identify the city’s major non-wheeled equipment, establish a replacement cycle, and determine a funding source in 2007. Municipal Building Fund (MBF) This fund covers building maintenance, landscaping, and small remodeling projects for all municipal buildings except park buildings. This fund is projected to have some cash available to cover 2011 projects if the need arises. This fund does not have a consistent source of funding anticipated until 2009. At that point, the $1,010,000 in property taxes that has been levied strictly for the Park Improvement Fund has been proposed in the past to be split between the MBF ($150,000), Park Improvement Fund ($515,000), and the Technology Replacement Fund ($345,000). Staff is unclear on the background of this previously proposed allocation. More research by staff and direction by the Council will be necessary. St. Louis Park Council Meeting Item: 121806 - 8c - Adoption Of The 2007-2011 Capital Improvements Program Page 2 Park Improvement Fund (PIF) This fund covers building maintenance, landscaping, trails, and small remodeling projects for all parks and park buildings. The projects in the out years of this fund will need to be prioritized to make sure a cash deficit does not occur. The PIF is anticipated to have a drop in funding after 2009. At that point, the $1,010,000 in property taxes that has been levied strictly for it is anticipated to be split between the MBF ($150,000), the Technology Replacement Fund ($345,000), and itself ($515,000). As noted above, more discussion needs to take place on this. Pavement Management Fund This fund covers annual improvements on non-Minnesota State Aid (MSA) roads in the city. Taking into consideration a modest increase in franchise fees and the levy established for this program, this fund has sufficient funding to complete all of the anticipated projects over the upcoming 5 years, but uses up its fund balance in the process. This may lead to unrealistic expectations of how much road work can be accomplished annually given the current level of funding. This fund was designed with the idea that it would fund $1,500,000 in projects, adjusted annually for inflation, and be funded by a property tax levy and the franchise fees. Because we are unable to increase the franchise fees unless Xcel Energy asks the PUC for a rate increase (a request is currently being considered), we are constrained in using franchise fees to fully cover anticipated future expenses. Although not an immediate issue, in the future the Council will need to discuss whether to raise property taxes to cover all the projects or to direct staff to reschedule projects based on available funds. Technology Replacement Fund This fund covers replacement of all computers, network infrastructure, and software for the city. This fund has no consistent funding source until 2009 which will still not cover the anticipated annual need. This fund will have to be examined as part of long-range financial planning. Unfunded Projects Several large projects are anticipated but the funding mechanisms have not been decided by the City Council. As we continue on the public input process, we will get better estimates of the full cost. Some of the items are speculative and may not be funded through the CIP. The major decisions are how to replace the fire stations and relocate the utility staff who are currently housed with them. Attachments: Resolution Adopting the 2007-2011 CIP Summary reports of CIP Projects by Department and Projects by Funding Source (supplement) Prepared by: Bruce DeJong, Finance Director Approved by: Tom Harmening, City Manager St. Louis Park Council Meeting Item: 121806 - 8c - Adoption Of The 2007-2011 Capital Improvements Program Page 3 RESOLUTION NO. 06-194 RESOLUTION ADOPTING THE 2007-2011 CAPITAL IMPROVEMENTS PROGRAM WHEREAS, the City Council of the City of St. Louis Park, Minnesota has received a report from the Finance Director related to proposed capital spending for 2007-2011; and WHEREAS, it is necessary for the city to maintain and replace its capital stock in order to enhance the city’s attractiveness to residents and businesses; and WHEREAS, good planning is a necessary part of the stewardship that the City Council and staff exercise over the physical plant of the city; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, MN, that: 1. The 2007-2011 Capital Improvements Program is hereby adopted. 2. The City Manager is authorized to purchase items included in the fiscal year 2007 funded portion of the plan as allowed by the City Charter and state statutes. 3. All purchases required to be competitively bid must come before the City Council for final approval. Reviewed for Administration: Adopted by the City Council December 18, 2006 City Manager Mayor Attest: City Clerk St. Louis Park Council Meeting Item: 121806 - 8d - 2007 Compensation Report Page 1 8d. Resolution to confirm 2007 employee compensation. Recommended Action: Motion to adopt a resolution confirming a 3% general increase for non-union employees, setting the salary for City Manager, continuing volunteer firefighter benefit program and increasing Performance Program Pay for Paid-on-Call Firefighters for 2007. PURPOSE: Our compensation plan, adopted by Council in 1997, allows the City Manager to approve the standard adjustment each year for employees. The 2007 budget allows for a 3% standard adjustment. This report outlines the method used for setting the wage adjustment and recommends Council approval. BACKGROUND: A. Non-Union Employee Compensation – Consultant Review – 3% General Increase Our compensation plan, which was adopted in 1997, allows the City Manager to approve the standard adjustment by considering market data for public sector positions and general financial conditions of the City. Review of the market was conducted by Rod Kelsey, Compensation Consultant, Principal and Vice President of Riley, Dettmann & Kelsey. Mr. Kelsey reviewed the salaries of St. Louis Park in comparison with metro area cities with population over 25,000 (Stanton Group V), as required in our compensation plan. ICMA regional salary data was used to review and set a salary range for the City Manager. Our Consultant determined that the pay maximums for St. Louis Park should increase an overall 3%. It was also recommended that the salary range for the City Manager increase 1.42% based on the ICMA regional salary data. City Manager Recommendation Regarding Setting Non-Union Salary for 2007 Upon review of market data and recommendations from our Compensation Consultant, the City Manager has approved a standard wage adjustment for non-union employees of 3%, effective January 1, 2007. The 3% increase is consistent with other employee groups who are settled for 2007. The 3% increase will be applied in accordance with our compensation plan. In our plan, after successful completion of probation (typically six months), a position receives double the standard increase to step through the pay range. This type of pay progression continues until the pay line is reached, which is the maximum of the pay range. Positions at the maximum will receive the standard adjustment of 3%, positions progressing through the range will receive up to double the 3% or to the pay line, whichever is reached first. B. Salary Cap & City Manager Salary During the 2005 Legislative Session, a bill was passed that allows the salary cap to be adjusted annually for inflation. MN Department of Employee Relations (DOER) has issued a statement that the increase to the salary cap is 1.3% based on the CPI. The CPI used for calculations by DOER is the unadjusted CPI for all urban consumers from October of the second prior year to October of the immediate year. St. Louis Park Council Meeting Item: 121806 - 8d - 2007 Compensation Report Page 2 The 2006 salary cap was $138,023. Effective January 1, 2007, the new limit on the salary cap is $139,817. City Manager: The 2006 annual salary for City Manager is $134,783. Car allowance is $600/month. The contract for the City Manager states that base salary and benefits must be set when salaries are established for other non-union employees. 2007 pay range: After review of the regional market data in the United States, our Consultant recommends Council increase the pay range for City Manager 1.42% and set the range at $120,238 to $141,457 (2006 pay range was $118,550 - $139,470). 2007 pay: To move this position through the range in accordance with our pay plan (as described in Section A above), the compensation level for the City Manager is recommended to be set at $141,457 effective 1/1/07, consistent with other employee groups. 2007 pay and PTO (paid time off): The 2007 salary, as recommended, falls above the salary cap. Therefore; the PTO program will automatically be applied to $1,640 of the annual salary and car allowance of $600/month (see Section C below). C. Paid Time Off (PTO Program) The PTO program is approved by Council and part of the City’s Personnel Manual. Section 9.13 Paid Time Off (PTO) Program states: Effective 01/01/02, exempt employees, including the City Manager, who reach the salary limit requirements of M.S. 43A.17, Subd. 9, shall receive equivalent hours above the limit in paid leave (PTO). Amount of paid leave (PTO) is determined by the City Council. Paid leave (PTO) is typically accrued on a per pay period basis, although the Council may issue paid leave (PTO) as a lump sum amount of time. Paid leave (PTO) may be used as earned, maintained in a paid leave (PTO) bank or cashed out upon separation of employment. Paid leave (PTO) is separate and not part of the flex leave program (Resolution 02-127). Each July 31, all hours in the PTO balance must transfer to a Health Care Savings Plan account established for the employee in accordance with plan requirements (Resolution 05-104). D. Volunteer Firefighter Benefit Program Our paid-on-call firefighters receive a life insurance benefit through the Volunteer Firefighters’ Benefit Association of Minnesota. Our personnel policy requires Council approval for conditions of employment relating to performance bonuses or insurance. We have been paying for this insurance program for our paid-on-call firefighters over the past several years and need to formally obtain Council approval. This program is very affordable, costing $324 annually, and covers one career firefighter eligible due to a continuation clause, 18 paid-on-call firefighters and 12 new paid-on-call firefighters. This covers life insurance up to $19,000 and also provides some disability coverage. This program is a typical benefit offered to other paid-on-call firefighters in municipalities in the metro area. Since paid-on-call firefighters are not eligible for the St. Louis Park Council Meeting Item: 121806 - 8d - 2007 Compensation Report Page 3 benefits of other employees, it is important that we provide some type of life insurance coverage for this group. We recommend Council approves continued participation in this program consistent with Resolution 05-150. E. Paid-on-Call Firefighter Performance Program Our Paid-on-Call Firefighter Performance Program system was established in 1996. The Performance Program system was designed for our Paid-on-Call Firefighters to be competitive with our volunteer neighbors, and alleviate the need of a Fire Department Relief Association. The Performance Program is reviewed annually. For 2007, the Fire Chief has recommended a 3% increase to this program, effective January 1, 2007. (Payment is typically made at year end based on performance as approved by the Fire Chief). F. Budget All items listed above are included in the 2007 budget. General comment: Copy of the compensation plan and Personnel Manual are available from the City Clerk. RECOMMENDATION: Staff recommends approval of the attached Resolution which will: • Confirm the City Manager’s decision to set the standard adjustment at 3% for 2007 for non-union employees. • Approve 2007 salary for City Manager and application of PTO. • Approve continuation in the Volunteer Firefighter Benefit Program. • Approve the 2007 Performance Program for Paid-on-Call Firefighters. Attachment: Resolution Prepared & Approved by: Nancy Gohman, Deputy City Manager/Human Resources Director St. Louis Park Council Meeting Item: 121806 - 8d - 2007 Compensation Report Page 4 RESOLUTION NO. 06-195 RESOLUTION CONFIRMING A GENERAL INCREASE FOR NON-UNION EMPLOYEES; SETTING SALARY FOR THE CITY MANAGER, CONTINUING PARTICIPATION IN THE VOLUNTEER FIREFIGHTER BENEFIT PROGRAM AND INCREASING PERFORMANCE PROGRAM PAY FOR PAID-ON-CALL FIREFIGHTERS WHEREAS, the City Council established and approved, by Resolution, the Position Classification and Compensation Plan for the City of St. Louis Park, and Section VIII-C of such Plan directs the City Manager to approve the standard adjustment to the Plan; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park: A. Confirms the City Manager’s decision to implement a standard adjustment of 3%, effective January 1, 2007 for non-union employees in accordance with the Position Classification and Compensation Plan. B. Effective January 1, 2007, approves a salary of $141,457 for the City Manager, not including car allowance. Salary application must comply with the salary limitations set by statute; therefore $1,640 of this annual salary amount will be converted to PTO and allocated each pay period as it is earned. Car allowance remains at $600/month per contract and is converted to PTO each month. Application of PTO is in accordance with Section 9.13 of the personnel manual. C. Approves continuation of participation in the Volunteer Firefighters’ Benefit Association of Minnesota Benefit Program for 2007, consistent with Resolution 05-150. D. Approves a 3% percentage increase in the Paid-on-Call Firefighters 2007 Performance Program, effective January 1, 2007. Performance Program: Paid-on-Call Firefighters For 0 – 23 months of service, Paid-on-Call Firefighters are eligible to receive a monthly amount. After 23 months, they are eligible to receive an annual amount. This amount may be pro-rated for actual number of months worked. All amounts after the 23 month timeframe show annual amounts and should be adjusted accordingly as follows: St. Louis Park Council Meeting Item: 121806 - 8d - 2007 Compensation Report Page 5 Reviewed for Administration: Adopted by the City Council December 18, 2006 City Manager Mayor Attest: City C lerk Years of Service 2007 Annual Up to 23 Months of Service $132 per month 2 $1,719 3 $1,846 4 $1,986 5 $2,114 6 $2,240 7 $2,368 8 $2,508 9 $2,636 10 $2,762 11 $2,903 12 $3,043 13 $3,170 14 $3,310 15 $3,437 16 $3,565 17 $3,692 18 $3,832 19 $3,959 20 $4,087