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Home My WebLink About2006/10/30 - ADMIN - Agenda Packets - City Council - JointJoint Meeting St. Louis Park City Council and School Board Monday, October 30, 2006 6:00 p.m - 9:30 p.m Citizens Independent Bank Building Conference Room 36th and Beltline We will post directional signs. Just come in the front door. AGENDA Outcomes:  To dialogue on common issues, concerns and dreams  To update each other on projects and goals  To strengthen our collaborative relationship so we can continue to move the community in a direction that creates unity and synergy for both bodies. 1. Connections (15 minutes) 2. Handouts from our previous work together (see Attachment A and B) Questions or comments? (15 minutes) 3. Dialogue on Data/Demographics: Our community is mobile and demographics are changing. How can we work together to look at that mobility and be strategic around gathering data and demographics? What should we do with the data and should we look at our existing policies? (30 minutes) 4. Dialogue on External Communication: Why is it important that we communicate our commonalities together? What are key messages that we both should be communicating? How do we move forward in a way that creates synergy, benefits both bodies, and, most importantly benefits our constituents? How are we doing on two way communication? (45 minutes) 5. Next Steps - What might be the one or two things we could do for one another over the next year that would be helpful? (15 minutes) 6. Updates  Budget school district  WIFI city  Equity Plan school district  Vision Process city  STEP city (40 minutes) 7. Adjournment ATTACHMENT A Ways we work together: 2005 Collaboration and Communication between the City and School District  Community Education and CEAC  Boards & Commissions  Children First  Meadowbrook  Family Service Collaborative  STEP  Housing Summit  Youth Summit  Senior Citizen Summit  Joint Calendar  Joint Handbook  Joint Advertising  Summer Programs  Joint facilities  Special programs  Lenox  Volunteers  Funding – City – Community Education & Television  Funding – School –Parks and Recreation  DARE  Police Liaison Officers  NORC  Friends of the Arts  Strategic Planning  Vision St. Louis Park  Book Mark in Park  Day 1  Parktacular  Joint real estate  Spaghetti Dinner & Pancake Breakfasts  Foundations  Inspections  Neighborhood Associatio n  Home Remodeling Fair  Elections  Bid Packages  WIFI  Gas Purchasing ATTACHMENT B Communication’s Guidelines: November 2005 City Council and School Board Communication Guidelines Purpose Statement: Growing a strong community and a strong school district is complex and vitally important. One depends upon the other. Therefore, a symbiotic relationship between the school district and city must be developed, nurtured and constantly calibrated. To do this, the school board and the city council recognize that both formal and informal communication is necessary to maintain and grow their relationship, and to promote and engage the community. It is incumbent upon both bodies to intentionally create opportunities for this communication to occur. We owe it to the community to work together for our mutual constituencies. We can do more together. Formal Communication:  To the extent necessary and possible, strive to hold two formal joint meetings annually for three purposes: 1. To dialogue on common issues, concerns, and dreams 2. To proactively update each other on projects, goals, and 3. To build positive relationships with each other  Additional meetings may be called if there are projects or issues which affect the other board/council. These projects or issues could be such things as major facility use or property changes, zoning impact, funding requests, joint projects, need for public process, etc. Any additional meetings should be called as promptly/quickly as possible to ensure quality communication as early as possible.  The superintendent and city manager will continue their regular breakfast meetings.  The community education director and the park and recreation director will continue their regular meetings. Informal Communication: Informal communication between members is considered important and is encouraged. It is not intended to take the place of formal communication. However, when either the school board or the city is facing an issue that affects/effects the other body it is critical that members state their expectations and take intentional steps to formalize discussion (i.e. call a special meeting, send a letter, ask the administrators to handle it etc.). St. Louis Park Council Meeting Item: 103006 - 1 - Joint Meeting Of School Board And City Council Page 1 2. Joint Meeting of School Board and City Council Administrative Services BACKGROUND: Attached is the agenda for the joint meeting on Monday night. When we met to discuss the draft agenda during the study session on October 9, I heard the following suggestions from the City Council:  Try to attach as much background information as possible regarding item # 3 on the attached agenda. To accommodate this request I have attached data received from the School District.  Suggested there be a conversation regarding two way communications with the public. This suggestion has been placed under agenda item # 4.  Determine what the School Boards perception might be of the City’s Housing Policies. Upon discussing this with Supt. Bowers she indicated she did not sense the School Board had concerns about the City’s policies in this area. However, we did provide an opening to discuss this matter under agenda item #3.  Suggested that we ask what the one or two things we could do for each other that would be helpful. I have placed this suggestion under agenda item #5.  Suggested that we provide an update on STEP. This has been added under agenda item #6.  Suggested that we discuss the recent school closure matter. I am sensing there is not much interest on the part of the School District to discuss this further. As such this has not been specifically added to the agenda. I would suggest that if this topic seems to be appropriate to bring up during the meeting, that perhaps we do this as part of agenda item # 4. Please let me know if you have any questions. Attachments: Agenda for Joint Meeting Background information Prepared by: Tom Harmening, City Manager Joint Meeting of City Council and School Board October 30, 2006 Demographics Economics Mobility Move Up Planning Set up City/School Task Force on Demographics: o See rate of change in demographics o Share city housing presentation with school Board o Apartment “surveys” o Study the “west side” whys o Learn: Where is the mobility – not schools but specific area o Find incentives to stay Marketing/Branding Tom Harmening and Debra Bowers will continue to explore and move forward on joint marketing/branding efforts.  A value in working together  Diversity/Inclusion a plus  Cutting Edge  Target Markets  Value of Staying Here  Do it together, include large employers  Find the right brand first  Look at top priorities for both  Level of civic participation  Catch the one time big opportunity (example: DUKE)  Realtors  Where do people come from Next Year Helpful  Share info on boards (Board members contact info web/paper)  Share meeting agendas (Tom and Deb give to each other to share with council/board) On web – But Heads Up and Earlier if Possible (Joint E-Mail List)  “Brag Book” – Talking points for each other  Big Things – All need know – 14 Voices is powerful  City Manager Digest to School Board  School will give quarterly updates to council – unless “HOT” issues, be timely Other Give City Council – School Budget Talking Points St. Louis Park Public Schools Socio Economic Status as of October 1, 2006 School Percentage Enrollment Grades Senior High 22.3%1375 9th - 12th Junior High 28.1%608 7th - 8th Aquila 43.9%449 Kdgn - 3rd Cedar Manor 45.6%371 4th - 6th Peter Hobart 24.2%500 Kdgn - 3rd Susan Lindgren 25.4%331 4th - 6th Park Spanish Immersion 7.1%551 Kdgn - 6th District Total 25.4%4390 Senior High Junior High Aquila Cedar Manor Peter Hobart Susan Lindgren Park Spanish Immersio n District Total Series1 22.3%28.1%43.9%45.6%24.2%25.4%7.1%25.4% 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 45.0% 50.0% Socio Economic Status Receives Free or Reduced Lunch as of October 1, 2006 - St. Louis Park Public Schools Limited English Proficiency as of October 1, 2006 School Percentage Enrollment Grades Senior High 5.2%1375 9th - 12th Junior High 5.4%608 7th - 8th Aquila 18.9%449 Kdgn - 3rd Cedar Manor 11.6%371 4th - 6th Peter Hobart 5.6%500 Kdgn - 3rd Susan Lindgren 6.3%331 4th - 6th Park Spanish Immersion 0.0%551 Kdgn - 6th District Total 6.4%4390 Senior High Junior High Aquila Cedar Manor Peter Hobart Susan Lindgren Park Spanish Immersion District Total Series1 5.2%5.4%18.9%11.6%5.6%6.3%0.0%6.4% 0.0% 2.0% 4.0% 6.0% 8.0% 10.0% 12.0% 14.0% 16.0% 18.0% 20.0% Limited English Proficiency as of October 1, 2006