HomeMy WebLinkAbout2006/09/18 - ADMIN - Agenda Packets - City Council - RegularAGENDA SUMMARY
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
September 18, 2006
7:30 PM
6:45 p.m. Economic Development Authority Meeting
7:30 p.m. CITY COUNCIL MEETING
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations
2a. Evergreen Awards
3. Approval of Minutes
3a. City Council Minutes of September 5, 2006
3b. Study Session Minutes of August 28, 2006
Action: Corrections/amendments to minutes - Minutes approved as presented
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine
and/or which need no discussion. Consent items are acted upon by one motion. If discussion is
desired by either a Councilmember or a member of the audience, that item may be moved to an
appropriate section of the regular agenda for discussion.
Action: Motion to approve the agenda as presented and to approve items listed on
the consent calendar
(Alternatively: Motion to add or remove items from the agenda, motion to
move items from consent calendar to regular agenda for discussion and to
approve those items remaining on the consent calendar).
5. Boards and Commissions
6. Public Hearings
6a. Public Hearing to consider granting an On-Sale Intoxicating Liquor License
with Sunday sales for Granite City Food & Brewery Ltd., dba Granite City
Food & Brewery located at 5500 Excelsior Blvd. in St. Louis Park.
Recommended
Action:
Mayor to close public hearing. Motion to approve on-sale
intoxicating liquor license with Sunday sales to Granite City
Food & Brewery Ltd., dba Granite City Food & Brewery
7. Requests, Petitions, and Communications from the Public – None
8. Resolutions, Ordinances, Motions and Discussion Items
8a. City Engineer’s Report - CSAH 25 Ped Bridge, Project No. 2005-2100
This report considers moving forward with construction of the proposed CSAH
25 Pedestrian and Bicycle Bridge. The intent at this time is to let bids, award a
contract, commence construction yet this year (weather permitting), and complete
the majority of construction in 2007. The project would also include the
construction of connecting trail links on each side of the bridge.
Recommended
Action:
Motion to adopt resolution ordering Improvement Project No.
2005-2100, approving plans and specifications, and
authorizing advertisement for bids.
8b. Minikahda Mobile – Minor Amendment to a Special Permit
Location: 3901 Excelsior Boulevard
Recommended
Action:
Motion to adopt a Resolution approving a Minor Amendment
to a Special Permit for converting the motor vehicle service
area to a car wash.
8c. PRESENTATION - Move Up in the Park Program Update
This is a presentation report. No action is required.
9. Communications
10. Adjournment
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call
the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
ST. LOUIS PARK CITY COUNCIL
MEETING OF SEPTEMBER 18, 2006
SECTION 4: CONSENT CALENDAR
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion.
4a. Motion to approve a contract with Three Rivers Park District to clear and remove
snow from the LRT and Cedar Lake Extension Trails through the City of St. Louis
Park for 2006-2007 winter season.
4b. Motion to approve Proposed Antenna Termination with Verizon Wireless LLC
(Verizon) - City Contract No. 4143
4c. Motion to approve resolution adopting revised procedures for City Boards &
Commissions
4d. Motion to approve Resolution establishing a special assessment for the installation
of a fire suppression sprinkler system at 4611 Excelsior Blvd., St. Louis Park, MN
55416.
4e. Bid Tabulation: Motion to designate Concrete Idea, Inc. the lowest responsible
bidder and authorize execution of a contract with the firm in the amount of
$71,880.50 for the Sidewalk Maintenance and Improvement Project – City Project
No. 2006-0005
4f. Bid Tabulation: Motion to designate Bituminous Roadways, Inc. the lowest
responsible bidder and authorize execution of a contract with the firm in the
amount of $62,068.00 for the Edgebrook Park Trail Connection – City Project No.
2004-0301
4g. Resolution Final Payment of EnCom Midwest – Water Treatment Plant #10 2004-
1300
4h. Motion to Approve Out-of-State Travel for Mayor Jeff Jacobs September 27-28,
2006.
4i. Police Advisory Commission Minutes of July 12, 2006
4j. Park and Recreation Commission Minutes of April 19, 2006
AGENDA SUPPLEMENT
CITY COUNCIL MEETING
***September 18, 2006***
Items contained in this section are those items
which are not yet available in electronic format
and which are identified in the individual reports
by inclusion of the word “Supplement”.
St. Louis Park Council Meeting
Item: 091806 - 2b - Move Up In The Park
Page 1
2b. Move Up in the Park Program Update
This is a presentation report. No action is required.
PURPOSE:
The purpose of this report and related presentation is to provide visibility to the Move-Up in the
Park program. The overall Move-Up Housing Program sometimes gets lost in the greater
publicity generated by the vacant land sale process; the number of residents that have benefited
from the Move Up remodeling programs far exceed the number of larger homes that will be built
through the sale of vacant lots.
This report will demonstrate the impact of the City Council’s direction and support in creating
and funding these programs. It also provides an opportunity to increase residents’ awareness
about the program’s success. To this end, the presentation at the meeting will be televised for
cable TV and the website.
The Move-Up Program kicked-off with robust marketing through the Home Remodeling Fair,
Park Perspective, Cable TV, Star Tribune West Metro and direct mailings in 2005. The
promotional efforts have been very effective and the Move Up housing program is an unqualified
success. The attached narrative summary and table outline program activity through August 31,
2006.
PRESENTATION:
The city’s housing goal to promote and facilitate more homes for families is most effectively
achieved through the expansion of existing homes. The presentation will cover the following
citywide activity:
Private Residential Remodeling Activity
Numbers
Locations
Comparison with 2005
Move Up in the Park
Numbers and locations
Comparison with 2005
Types of improvements – photos
Participants’ comments
City investment /private investment
Attachments: Updated Move Up Activity Summary
City Map with Move-Up Program Activity (supplement – 18 copies)
Prepared by: Kathy Larsen, Housing Programs Coordinator
Approved by: Tom Harmening, City Manager
MOVE UP IN THE PARK
PROGRAMS ACTIVITY SUMMARY
The Move Up program resulted from the Housing Summit’s emphasis of facilitating and
promoting the expansion of existing homes as the most effective tool to achieve more family size
homes in the city. While the Move Up in the Park program successfully kicked off last year,
2006 is proving to be an even more active year of vigorous home improvement activity. A
synergy between the marketing of our “Move up in the Park” programs and services, with strong
remodeling interest is leading to resident use that is outpacing projections.
• In the first eight months, the transformation loans, design services and remodeling
advisor visits are on pace to exceed 2006 estimates. Already twenty-one homes have
been significantly expanded using the transformation loan.
• In the first eight months of 2006, more discount loans were used than by this time in
2005. Loan activity tends to pick up in the second half of the year, so we should exceed
last year’s activity. St. Louis Park far exceeds the use this program by any other city
except Minneapolis and St. Paul.
• The remodeling home tour attracted more residents than last year’s.
• The ever popular four community home remodeling fair attracted another 2,000
attendees, approximately half of them St. Louis Park residents.
• Neighborhood home improvement and energy workshops are being scheduled for fall.
• Bidders have been selected to construct new homes on three of the vacant public parcels.
The Move Up in the Park Program Update is attached. It includes a table which provides a
snapshot of the current use of the Move Up programs and services along with funding levels. It
also includes a description of each of the program components.
MOVE UP IN THE PARK PROGRAMS UPDATE
The current status of the Move Up in the Park Program is described below. Included is a table
which provides a snapshot of the current use of the Move Up programs and services along with
funding levels. Also included is a description of each of the program components.
Table 1. Move Up Housing Activity Report, January 1 – August 31, 2006
Activity
Goal To Date Annual
Budget
Expended
8/30/2006
Remaining
Transformation Loan 15 21 $475,000 $474,000 $1,000
Architectural Design Service 100 83 $22,500 $18,675 $3,825
Remodeling Advisor 150 149 $19,500 $19,370 $130
Discount Loans 80 66 $150,000 $140,552 $9,448
Home Remodeling Tour 1,000
attendees
1,200 $5000 $5000 $0
Home Remodeling Fair 2,000
attendees
2,000 $0 $0 $0
Neighborhood Home Improvement
and Energy Workshops
4 2 scheduled $2,500 $0 $2,500
Vacant Public Land for Single
Family Homes
Bidders
selected for
3 parcels
Description of Programs
The Move Up in the Park initiatives include educational, technical and financial activities
designed to motivate and assist residents with renovation to their homes. The overall initiatives
are more successful than projected, especially for the technical and design assistance, and
program costs are being held in line. Each of the programs is described below.
• Transformation Loan
The purpose of this loan is to encourage residents with incomes at or below 120% of median
area income ($92,000 for a family of four) to expand their homes. The program provides
deferred loans for 25% of the applicant’s home expansion project cost. Loan repayment at
0% interest is deferred until the home is sold - if the resident remains in the home for 30
years, the loan will be forgiven. This in effect establishes a revolving loan pool which will
continue to fund future expansions.
This loan requires significant upfront work by the residents, from deciding on the scope of
the project to selecting contractors. In 2006, the average loan exceeded $20,000.
o Only residents making significant expansions are eligible. The minimum project cost
must exceed $35,000.
o The maximum loan amount is $37,500, if construction costs are $150,000.
o The City has established a revolving loan pool, administered by a third party.
o The loan has 0% interest with a carrying cost fee of 3% paid by the borrower.
• Architectural Design Service
This service provides an architectural consultation for residents to assist with brainstorming
remodeling possibilities and to raise the awareness of design possibilities for expansions.
Residents select an approved architect from a pool developed in conjunction with the
American Institute of Architects and local architects. All homeowners considering
renovations would be eligible for this service regardless of income, however to ensure
committed participants, residents make a $25 co-pay. The projection of 50 visits during the
first year was exceeded. Resident surveys not only provided ideas to refine the program, but
indicated a high level of satisfaction with the service. An evaluation meeting with the AIA
and involved architects provided further ideas to refine the program for 2006.
• Remodeling/Rehab Advisor
The intention of this service is to help residents improve their homes (either maintenance or
value added improvements) by providing technical help before and during the construction
process. All homeowners are eligible for this service regardless of income. More than twice
as many residents requested this service than anticipated. Resident surveys indicated that
homeowners valued the service and would recommend it to others. The City contracts with
the Center for Energy and Environment (CEE) for this service.
• Discount Loan Program
This program encourages residents to improve their homes by “discounting” the interest rate
on the Minnesota Housing Finance Agency (MHFA) home improvement loans. The
MHFA’s Community Fix-up Fund is restricted to Minnesota residents residing in cities that
elect to participate in the program. Residents with incomes of $63,000 or less qualify for a
greater discount than those with incomes of $90,000 or less. Eligible improvements include
most home improvement projects with the exception of luxury items such as pools and spas.
The City’s Housing Rehabilitation Fund is the funding source for the discount loan program,
and CEE is the loan administrator.
St. Louis Park implemented the discounting of MHFA loans in late 1999 as a pilot project.
Successful marketing efforts have led the City to be third among all Minnesota cities to use
the MHFA loans, only exceeded by Minneapolis and St. Paul.
Chart 1. Historical Discount Loan Activity
Discount Loans - Historic
19
52
125
84
40 36
82
90
0
40
80
120
1999 2000 2001 2002 2003 2004 2005 2006
YearNumber of Loans
• Home Remodeling Tour
The 2nd annual Home Remodeling Tour of six recently remodeled homes proved very
popular with an average 450 residents visiting each of the six tour homes. The Tour’s goal is
to provide residents hands-on examples of remodeling and expansion projects of typical St.
Louis Park housing, to motivate and encourage residents to enlarge and enhance their homes.
• Annual Home Remodeling Fair
The cities and community education departments of St. Louis Park, Hopkins, Minnetonka
and Golden Valley co-sponsored the 2006 Fair. Over 2,000 residents from the four cities
attended the one day event, with over half of the attendees living in St. Louis Park. The fair
provides residents an opportunity to attend seminars, talk with vendors and city staff about
permits, zoning, home improvement loans, and environmental issues related to remodeling.
The fair is now a self-sustaining event where vendor registration fees more than cover the
costs of the event.
• Neighborhood Home Improvement and Energy Workshops
Four neighborhood workshops are planned for fall 2006. The timing of the workshops is to
continue the excitement and buzz about remodeling into the fall. The purpose is to provide
concrete education about codes and zoning, design and rehab assistance and information
about the city’s financial incentives including existing loan programs. City staff and CEE
will conduct the workshops, prepare brochures and handle mailings.
• Vacant Public Land
The first parcels were let for bid in June and bidders selected in July. Two additional parcels
were let in July and a bidder was selected for a parcel in August.
St. Louis Park Council Meeting
Item: 091806 - 3a - City Council Minutes Of September 5, 2006
Page 1
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
September 5, 2006
1. Call to Order
Mayor Jacobs called the meeting to order at 7:30 pm.
Council members present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul
Omodt, Loran Paprocki and Susan Sanger
Staff present: Asst. Zoning Administrator (Mr. Morrison), City Clerk (Ms. Stroth), City
Manager (Mr. Harmening), City Attorney (Mr. Scott), Finance Director (Mr. DeJong),
Planning/Zoning Supervisor (Ms. McMonigal), and Recording Secretary (Ms. Stegora-Peterson).
2. Presentations
Mayor Jacobs noted the St. Louis Park High School Class of 1957 wore shirts (like the
one Councilmember Finkelstein was wearing) this morning as they welcomed the
students as a part of Day One events.
3. Approval of Minutes
3a. Study Session Minutes of August 14, 2006
The minutes were approved as presented.
3c. City Council Minutes of August 21, 2006
The minutes were approved as presented.
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion.
4a. Motion to Adopt Resolution No. 06-137 Authorizing Award of the 2006 St.
Louis Park Arts and Culture Grants.
4b. Resolution No. 06-140 Final Payment 38-05 Ron Kassa Construction Curb
Ramps
4c. Resolution No. 06-141 Final Payment 91-05 Park Construction Cedar Lake Train
Connection
4d. Resolution No. 06-142 Final Payment 39-06 Concrete Idea Alley Paving
Ottawa/Princeton
4e. Traffic Study No. 599: Motion to adopt Resolution No. 06-138 authorizing the
installation of “No Parking” restrictions on the east side of Raleigh Avenue from
Minnetonka Boulevard to 75 feet north
St. Louis Park Council Meeting
Item: 091806 - 3a - City Council Minutes Of September 5, 2006
Page 2
4f. Motion to adopt Resolution No. 06-143 giving approval for Final Plat of Park
Assembly of God First Addition.
‘4g. Motion to approve Resolution No. 06-139 an amendment to the Special Permit to
allow a façade change to the existing TGI Friday’s building at 5875 Wayzata
Boulevard.
4h. Motion to approve Human Rights Commission Minutes of May 16, 2006
4i. Motion to approve Human Rights Commission Minutes of July 18, 2006
4j. Motion to approve Vendor Claims for Filing (supplement)
It was moved by Councilmember Omodt, seconded by Councilmember Sanger, to
approve the Agenda and items listed on the Consent Calendar.
The motion passed 7-0.
5. Boards and Commissions
It was moved by Councilmember Basill, seconded by Councilmember Finkelstein to
appoint Kirk Morrow to the Telecommunication Advisory Commission as a youth
member.
The motion passed 7-0.
6. Public Hearings
6a. Public Hearing to consider granting an off-sale 3.2 percent malt liquor
license to Target Corporation, DBA Target Store T-2189, 8900 Hwy 7, St.
Louis Park, MN
Ms. Stroth presented the staff report.
Mayor Jacobs opened the public hearing. No speakers present. The public hearing was
closed.
Councilmember Omodt commented that the City Council had been discussing liquor
licenses and violations and he wanted the applicant to know the City Council took a dim
view on violations and failure of compliance checks.
Rob Saba, Target Store Manager, responded Target had point of sale systems that
allowed them to require a drivers license to be input into the system for alcohol
purchases.
Councilmember Paprocki clarified that he opposed another liquor store in the same
subdivision, but the City Council decided they were not going to restrict or impose
restrictions on the sale of alcohol.
It was moved by Councilmember Paprocki, seconded by Councilmember Omodt to
approve an off-sale 3.2 percent malt liquor license for Target Corporation, DBA Target
Store T-2189, located at 8900 Hwy 7.
The motion passed 7-0.
St. Louis Park Council Meeting
Item: 091806 - 3a - City Council Minutes Of September 5, 2006
Page 3
7. Requests, Petitions, and Communications from the Public – None
8. Resolutions, Ordinances, Motions
8a. Inglewood Condominiums – Conditional Use Permit and Variances,
Location: 3125 Inglewood Avenue South, Case No.: 06-44-06 & 06-45-VAR
Resolution Nos. 06-144 and 06-145
Mr. Morrison presented the staff report.
Councilmember Basill asked the applicant about the unit size, number of bedrooms and
average sales price. Andrew Brenner, 2412 Harriet Av. S, replied the units would range
from 1,190 sq. ft. to 1,775 sq. ft. The price would be mid $200,000’s with one unit in the
$400,000’s, and averaging $345,000.
Councilmember Basill asked what made the location attractive? Mr. Brenner replied it
was on the Greenway, with the future potential of light rail. It was the highest lot in the
neighborhood and had a lot of open space, which was ideal for multi family.
Councilmember Sanger stated this did not have two parking spaces per unit and
expressed concern about the parking arrangements. Mr. Brenner replied they had
received credits for the amount of parking spaces. They were allowed to include on-
street parking spaces. Ms. McMonigal stated 12 spaces were required, which included
visitor parking.
Councilmember Sanger expressed concerns about on-street parking being included. Ms.
McMonigal replied on-street parking is allowed by ordinance. Mr. Brenner believed that
there would be parking close by.
Councilmember Sanger asked if concerns brought up at the Planning Commission
regarding exiting the property and sidewalks had been resolved. Ms. McMonigal replied
the exiting concerns had been addressed and Mr. Brenner indicated all main floor units
needed an outside entrance to the units.
Councilmember Finkelstein noted another concern was the roof exit. Mr. Brenner
responded the original plan had a hatch door on the roof and the subsequent plan was
revised to exit onto a platform. There will also be a railing around the perimeter of the
roof deck.
Councilmember Basill commented this was an odd piece of property and uniquely
situated. He was pleased that the DORA requirement was being met and glad to see
underground parking. He felt the proposal was unique and he did not have any issues.
Councilmember Paprocki expressed concern about the variance and felt the side yards
would get crowded with the decks. If the neighboring property built to the lot line, it
would be crowded. Mr. Brenner responded the building could be built without variances.
He increased the setback to allow the building to look the best on the lot and make it
aesthetically pleasing and fit with the neighborhood. There is an 8’ deck on the south
side and 7’ of free space. On the north side there is a five-foot space for the sidewalk and
plantings.
St. Louis Park Council Meeting
Item: 091806 - 3a - City Council Minutes Of September 5, 2006
Page 4
Councilmember Sanger commented that the light rail had not been approved and had no
funding. The residents would be near freight rail, not light rail.
It was moved by Councilmember Basill, seconded by Councilmember Carver, to adopt
Resolution No. 06-144 approving a Conditional Use Permit for Inglewood
Condominiums, subject to conditions as recommended by Staff; and, to adopt Resolution
No. 06-145 approving side and rear setback variances for Inglewood Condominiums.
The motion passed 7-0.
8b. Approve preliminary property tax levy and budget for the 2007 fiscal year,
set Truth-in-Taxation Public Hearing and continuation dates, and approve
HRA levy for taxes payable in 2007
Resolution No. 06-146 and 06-147
Mr. DeJong presented the staff report.
Mr. Harmening clarified setting the preliminary levy did not include the budget setting
process, it set the upper limit of what the budget could be from a property tax levy
perspective. Over the next couple of months they will carefully go through the budget
and the Capital Improvement Program with the City Council, so when the budget is
adopted in December, the Council is confident with the 2007 budget and levy. By state
law, the City is not required to hold a truth in taxation hearing because the amount of the
proposed levy (6%) falls below the threshold set by the state. However, staff was still
suggesting holding a budget hearing to allow the community to fully participate.
It was moved by Councilmember Sanger, seconded by Councilmember Carver, to adopt
Resolution No.06-146 establishing the preliminary tax levy and budget for 2007, set
public hearing and continuation dates for proposed budget and property tax levy, and
approve Resolution No. 06-147 preliminary HRA levy for taxes payable in 2007.
The motion passed 7-0.
9. Communications
Mayor Jacobs thanked volunteers and those who attended the Day One events. The Fall Music
Festival is September 16th from 11AM-6PM at Wolf Park. There will be a book reading and
other events at the Rec. Center on October 7th for Bookmark in the Park. The author of Bridge to
American, Linda Glaser, will be in attendance.
Councilmember Finkelstein noted the recent loss of three community members who added a lot
to the community, Ken Bender (WW II Hero), Manny Deznik (engineer at 3M responsible for a
number of patents), and Bob Reese (operator of Reese’s Restaurant).
Mayor Jacobs reminded residents of the upcoming primary election on September 12.
10. Adjournment
The meeting adjourned at 8:08 p.m.
______________________________________ ______________________________________
City Clerk Mayor
St. Louis Park Council Meeting
Item: 091806 - 3b - Study Session Minutes Of August 28, 2006
Page 1
UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
August 28, 2006
The meeting convened at 7:02 p.m.
Councilmembers present: John Basill, C. Paul Carver, Phil Finkelstein, Paul Omodt, Loran
Paprocki, Susan Sanger, and Mayor Jeff Jacobs.
Staff present: City Manager (Mr. Harmening); Community Development Director (Mr. Locke);
Senior Planner (Mr. Walther); and Recording Secretary (Ms. Samson).
1. Park Property Sale Procedure (Ordinance)
Community Development Director Kevin Locke presented the staff report, which included a
draft ordinance.
Councilmember Omodt asked how parks and open space are defined. Mr. Locke said, basically,
Park is land the city owns and it is listed in the Comprehensive Plan as designated for Park and
Open Space; in the Comprehensive Plan, Park and Open Space is the same, which is a broad
category.
Councilmember Finkelstein wants to make it clear that this would also apply to open space
because it appears there is an active use in the parks and the Planning Commission is coming up
with a more passive use of just open space.
Councilmember Sanger said it is premature to be coming up with a sale process before knowing
the characteristics of a park or open space. It is Councilmember Sanger’s understanding that the
ordinance would apply only to park and open space that is owned by the city. Not all parks are
owned by the city and that would need to be addressed.
Councilmember Carver asked how the notice requirements in the draft ordinance compare with
other city ordinances. Mr. Locke said these requirements are much more extensive.
Councilmember Finkelstein asked if notice could be placed on the city’s website.
Councilmember Basill said it is necessary to establish intent in regard to a zoning district.
Councilmember Carver said he would be interested in knowing what the costs would be to give a
broader notice than required by current ordinance. He urged caution about what goes into an
ordinance regarding notice requirements; avoid ordinance violation which would have a ripple
affect.
Councilmember Basill is okay with stricter requirements because he thinks park property sale
will not happen often.
St. Louis Park Council Meeting
Item: 091806 - 3b - Study Session Minutes Of August 28, 2006
Page 2
Councilmember Omodt commented that the city should not tie its hands for the smaller things,
therefore, include language regarding sale to other park districts or government entities; he
specifically cited trail usage and creek usage, or a compatible use clause.
Mayor Jacobs said it would need to be similarly encumbered, and not used as a subterfuge.
Councilmember Sanger said the purchasing entity would have to ensure a proper and compatible
usage. She cautioned against generic information in regard to selling of parcels.
Councilmember Paprocki asked if the goal could be accomplished by keeping stricter
requirements on rezoning but less stringent requirements on sale.
City Manager Tom Harmening said the ordinance language could be crafted to include an
exemption for certain situations, e.g., a sale to another public entity that would use the property
for a like purpose, etc. Mr. Locke said staff can talk to the city attorney, Tom Scott.
Councilmember Finkelstein said along with the word sale, also include lease or joint venture.
Councilmember Omodt asked how utility easements would be handled.
Mr. Harmening said in the future, staff and Council will discuss privately-owned, commercial
open space enterprises. Mr. Harmening summarized: Add an exemption piece where the city
sells or leases property to a public or private entity that will basically use the property in a way
that is allowed by the city’s future zoning ordinance(s); staff should include leases (if the city
ever wants to sell or lease). Mr. Harmening will bring this back to the Council. Mr. Harmening
noted that this is not a zoning ordinance.
Councilmember Carver suggested a joint track for park property sale procedure (ordinance) and
update on park zoning district. Councilmember Basill and Councilmember Paprocki agreed.
2. Update on Park Zoning District
Senior Planner Sean Walther presented the staff report.
Councilmember Sanger has concerns about putting police and fire stations in parks, she would
prefer to draw boundaries around the stations. Mr. Locke said staff tried not to be so specific as
to have the zoning ordinance design the park system. Mr. Locke would like to know if Council
desires one or two park districts, and there are four parcels that require special attention.
Councilmember Finkelstein would like to zone for police and fire stations. Referring to page 4
of the staff report, Councilmember Carver favors that parks and open space not be separated; it
would be futile to do so. Councilmember Omodt doesn’t want to make things harder to
accomplish.
Councilmember Sanger needs more information to make an informed choice regarding one
versus two zoning districts; she would like to know what the Planning Commission had to say
about it.
St. Louis Park Council Meeting
Item: 091806 - 3b - Study Session Minutes Of August 28, 2006
Page 3
Councilmember Paprocki said it appears the two districts are parks and wetlands. For
Councilmember Basill, one district is fine; for Councilmember Finkelstein, two districts make it
more confusing. Councilmember Omodt and Mayor Jacobs favor one district.
Councilmember Omodt said he wants to see non-exclusivity in the parks. He would like to add
language to the ordinance regarding the use of city parks by youth groups in St. Louis Park who
benefit all kids and not make it exclusive.
Councilmember Basill is aware of a dichotomy. In regard to that, Councilmember Basill would
like to add Carpenter Park as a park and not have it guided as civic in the Comprehensive Plan.
Councilmember Finkelstein commented that no one park belongs to any one organization.
Mr. Walther said the Planning Commission’s position on the following three parcels is to leave
them zoned R-1, which would provide maximum flexibility. Those parcels are: 1608 Utah
Avenue South, 9258 Club Road (next to Cedar Manor Park) and 2600 Natchez Avenue.
Councilmember Basill suggested a public process for 1608 Utah Avenue South.
Mayor Jacobs wants to proceed with a public process for 9258 Club Road, and Councilmember
Finkelstein suggested put that parcel under park. Councilmember Sanger suggested it may be
conducive to become a dog park, however, she suggested reviewing city documents and or
minutes.
Councilmember Sanger is concerned about the lack of clear notice and treating 2600 Natchez
Avenue differently than anything else that is guided as park. She said it should go back for a
neighborhood process and consider the environmental process. Councilmember Basill said the
additional public process is yet to come. Councilmember Finkelstein would like to call it a park
and move on.
Councilmember Carver expressed his displeasure in regard to citing vote tallies, it is
unproductive. Councilmember Omodt agreed.
Mr. Harmening said the question to the Council is: As we move ahead with the park zoning
process, should we keep the corner piece at 2600 Natchez Avenue out of the process? Mr.
Harmening said staff and Council need to take steps to re-guide this parcel, which would take
five votes. Mr. Harmening understands that staff will need to proceed with a Comprehensive
Plan amendment.
Mayor Jacobs asked if there are still title issues on this lot. Mr. Locke responded yes. Mr.
Locke said the DNR would have to sign off on the appraisal process and the issue regarding tax
forfeiture.
3. Future Study Session Agenda Planning
Mr. Harmening and the Council discussed study session agenda planning.
The meeting ended at 9:32 p.m.
______________________________________ ______________________________________
City Clerk Mayor
St. Louis Park Council Meeting
Item: 091806 - 4a - Three Rivers Park District Winter Maintenance Agreement
Page 1
4a. Motion to approve a contract with Three Rivers Park District to clear and remove
snow from the LRT and Cedar Lake Extension Trails through the City of St. Louis
Park for 2006-2007 winter season.
BACKGROUND:
The Southwest LRT and the Cedar Lake Extension trails are owned and maintained by Three
Rivers Park District. However, Three Rivers Park District does not clear or remove snow from
their trails during the winter. They will allow cities to plow snow from their trails under the
terms of a contract.
TRAIL CLEARING CONTRACT:
The City of St. Louis Park has cleared and removed snow from the regional trails since 2000.
This service is appreciated by many of our residents who use the trails all year. As a part of the
snow removal policy, staff recommends the City of St. Louis Park continue to clear the regional
trails through our City since Three Rivers Park District does not. Approving this contract would
allow us to do so for the winter of 2006-2007.
Clearing or removing snow from the LRT trail would be done in much the same manner and
priority as previous years. The trails would be cleared as a part of the Public Works snow
removal policy. Clearing the Cedar Lake Extension is a bit more difficult. There are some areas
where the trail is 10 feet wide with only a 12-foot wide easement. If there are times when the
City gets several inches of snow at one time, it may be difficult for maintenance staff to remove
the snow since there is no room to store it and no way to access the trail to remove it. Staff will
keep the City Manager and City Council informed if the snow accumulations are significant and
maintenance staff are not able to remove the snow. The contract with Three Rivers Park District
states that the City must repair any damage to the trail while plowing snow. Staff will take
precautions to prevent damage in our snow removal process.
Attachments: Contract (supplement)
Prepared by: Stacy M. Voelker, Department Secretary
Cynthia S. Walsh, Director of Parks and Recreation
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park Council Meeting
Item: 091806 - 4b - Antenna Lease Agreement Termination With Verizon Wireless
Page 1
4b. Motion to approve Proposed Antenna Termination with Verizon Wireless LLC
(Verizon) - City Contract No. 4143
BACKGROUND:
On March 17, 1997 the City Council approved a lease agreement (City Contract No. 4143)
between the City and Verizon (f.k.a. Qwest, f.k.a. US West Communications, Inc.) for antenna
space on the City’s water tower at 5100 Park Glen Road. The initial lease term was for five (5)
years with an option of four (4) additional five (5) year renewal terms.
Verizon is currently in the second term of the lease which extends through the December 31,
2006 and they are current with their lease payments to the City.
DISCUSSION:
Verizon has requested termination of the current agreement for lease of space on the City’s water
tower. Verizon is in the process of consolidating locations throughout the country where
equipment is no longer necessary for their network operation. This is a result of the purchase of
other communications companies (i.e. Qwest) where equipment is located in the same general
service area.
As a condition of the agreement the City will be paid $10,500, which is the 2006 lease amount
owed to the City for January 1 to August 31.
City staff has inspected the tower and the equipment removal is complete and the water tower
was restored to an acceptable condition.
The City Attorney has reviewed the attached termination agreement prepared by Verizon and
found it acceptable.
Staff supports approval of Council approve the attached termination agreement titled
“Termination Agreement (Exhibit A).
Attachment: Termination Agreement
Prepared by: Scott Merkley, Public Works Coordinator
Through: Michael P. Rardin, Public Works Director
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park Council Meeting
Item: 091806 - 4c - Boards And Commissions Rules And Procedures
Page 1
4c. Motion to approve resolution adopting revised procedures for City Boards &
Commissions
BACKGROUND:
At the study session of June 12, 2006, Council and staff discussed proposed changes to the city’s
rules and procedures on boards and commissions. Council directed staff to make the changes to
improve work flow and operations. Some of the changes are for housekeeping purposes, others,
as detailed below, will result in operational changes.
This was reviewed again at the regular council meeting on August 21, 2006. The Council asked
for further definition of the section on qualifications as it relates to possible conflict of interest
from other employment classifications as it relates to commission appointments. Review was
made of Section D by staff and the City Attorney. Modifications to this section are included
below.
Below is a description of general changes to the procedures:
Section D: Qualifications. As previously adopted in this policy and the St. Louis Park
Personnel Manual, the city council will not consider applications for appointment to
advisory commissions from regular full-time and part-time employees. Based on
discussion on August 21, language was added to clarify the definition of employee as it
relates to St. Louis Park staff and to also address conflict of interest from other types of
employment. The revised language now reads: …”the city council will not consider
applications for appointment to advisory commissions from regular full-time or part-time
St. Louis Park employees (as defined in the city’s personnel manual). City Council will
not consider applications for appointment to commissions from other employees working
for the city such as seasonal, temporary, other part time, paid on call firefighters or
contract employees if such appointment could cause a conflict of interest.
References to the Charter Commission, Economic Development Authority and the
Housing Authority were deleted because their authority is derived from state statute
(Section A).
Boards and Commissions will prepare their annual report by January 1 and a mid-term
progress report by July 31 to increase communication between the Council and the boards
and commissions (Section I).
Staff liaisons will work with their boards and commissions to make by-laws between the
various boards and commissions consistent (Section F).
Administrative Services will create an orientation program for new members and staff
liaisons (Section Q).
Council will recognize board members and commissioners annually (Section O).
Meetings for Boards and Commissions will follow the Council’s holiday observances to
eliminate confusion about meeting dates (Section G).
St. Louis Park Council Meeting
Item: 091806 - 4c - Boards And Commissions Rules And Procedures
Page 2
Council will impose term limits for chairs of all boards and commissions in this section to
ensure that all members have equal opportunity to serve in leadership positions. No person
may serve as chair to more than one board or commission. (Section C).
RECOMMENDATION:
Staff recommends that Council approve the resolution adopting revised procedures for Boards
and Commissions. Once approved, Administrative Services will work meet with all of the staff
liaisons to discuss the changes and seek their help with developing orientation materials, a
template for by-laws and organizing a recognition event for 2006.
Attachments: Resolution Amending Rules and Procedures for Boards and Commissions
Rules and Procedures for Boards and Commission (with proposed Revisions)
Prepared by: Marcia Honold, Management Assistant
Reviewed by: Nancy Gohman, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
St. Louis Park Council Meeting
Item: 091806 - 4c - Boards And Commissions Rules And Procedures
Page 3
RESOLUTION NO. 06-148
A RESOLUTION AMENDING RESOLUTION No. 03-143
RULES AND PROCEDURES FOR
BOARDS AND COMMISSIONS
WHEREAS, the St. Louis Park City Council has established certain boards and
commissions to serve as advisory to the City Council; and
WHEREAS, the City Council wishes its various boards and commissions to comply with
all regulations to which they are subject concerning conduct of meetings including those
provisions contained in the Minnesota State Statutes, the City Charter and the Municipal Code;
and
WHEREAS, the attached rules and procedures serve as a guideline for operating those
boards and commissions and they set standards for the conduct of staff and commission
members.
NOW THEREFORE BE IT RESOLVED that the City of St. Louis Park hereby
amends the “Rules and Procedures for Boards and Commissions” attached as Exhibit A and shall
adhere to the rules as stated therein unless revised by a majority vote of the City Council.
Reviewed for Administration: Adopted by the City Council September 18, 2006
City Manager Mayor
Attest:
City Clerk
St. Louis Park Council Meeting
Item: 091806 - 4c - Boards And Commissions Rules And Procedures
Page 4
Rules and Procedures for Boards and Commissions
Adopted as Appendix A to Resolution No. 06-_____
September 18, 2006
A. Boards
The St. Louis Park City Charter grants the council authority to form various boards and
commissions by ordinance. Boards and commissions serve in an advisory capacity to the City
Council and are conferred various degrees of decision making power. The City Council is the
sole policy making body of the city. Some boards and commissions include in their membership
persons appointed by the school board.
Boards and commissions of the city which have been created by ordinance and are governed by
the provisions of these rules and procedures are as follows:
• Board of Zoning Appeals
• Charter Commission 1
• Economic Development Authority 2
• Housing Authority
• Human Rights Commission
• Parks and Recreation Advisory Commission
• Planning Commission
• Police Advisory Commission
• Telecommunications Advisory Commission
In addition, other ad hoc groups may be formed as needed by resolution of the council.
B. Staff Liaisons
Each board and commission is assigned a staff liaison. Duties of the staff liaison are, in general,
to facilitate or assist in the meetings, to record attendance and to provide information and
direction as requested by the commission. It is also the responsibility of the staff liaison to
inform the city council of any problems or issues that may arise.
C. Membership and Terms
Membership requirements are set by ordinance. All board and commission members are
appointed by the council or, in some cases, by the school board. Youth members may be
appointed and are conferred voting status except in the case of the Planning Commission and
Board of Zoning Appeals. Board and Commission members may not chair more than one
commission at a time and commissioners may only serve one consecutive year as chair.
1 The Charter Commission operates under the same rules and procedures with certain exceptions: Charter
Commission members apply to and are appointed by the District Court and are created by and subject to
provisions dictated by state statute rather than city ordinance.
2 The ordinance creating the Economic Development Authority (EDA) specifies that the membership of
the EDA will be comprised of the current membership of the City Council.
St. Louis Park Council Meeting
Item: 091806 - 4c - Boards And Commissions Rules And Procedures
Page 5
D. Qualifications
Members must be St. Louis Park residents, but need not have expertise in any particular area.
Willingness to serve and be involved are the most important attributes of members. Per
Resolution #01-078, the city council will not consider applications for appointment to advisory
commissions from regular full-time or part-time St. Louis Park employees (as defined in the
city’s personnel manual). City Council will not consider applications for appointment to
commissions from other employees working for the city such as seasonal, temporary, part time,
paid on call firefighters or contract employees if such appointment could cause a conflict of
interest.
E. Attendance
Regular attendance at meetings is a requirement for continued membership on any board or
commission. Irregular attendance and frequent absences are detrimental to the entire group and
put undue pressure on those members who do attend meetings. Regular attendance allows
members to learn about and discuss issues in depth which contributes to more effective decision
making. Continued absenteeism is considered grounds for dismissal by the council.
F. By-Laws
Each board and commission shall create their own by-laws and meeting procedures. By-laws
must be consistent with the City Code and should follow the Council’s template for by-laws.
Whenever changes are made, copies of the by-laws should be forwarded to the city manager’s
office Administrative Services department for the Council’s review. Council has 30 days to
review and amend the by-laws per the City Code.
G. Meetings
Meeting times and locations are set according to each commission’s by-laws. Each commission
should defer to the Council’s meeting policy for meetings which occur on or near holidays. A
quorum of the board is made up of a majority of members currently appointed. All meetings
will be conducted in accordance with the Minnesota Open Meeting Law, the City Charter and the
Municipal Code of Ordinances. The proceedings of the meetings should be conducted using
standard parliamentary procedure. The City Council has adopted The Standard Code of
Parliamentary Procedure, as their guide and that publication is available in the clerk’s office
Administrative Services department. A simplified summary of these procedures is also available
for use by commission chairs and staff liaisons.
H. Minutes and other Records
Minutes of each meeting should be prepared and maintained by the staff liaison or designee.
Following commission approval minutes should be forwarded to the city clerk’s office
Administrative Services department for placement on the city council agenda.
St. Louis Park Council Meeting
Item: 091806 - 4c - Boards And Commissions Rules And Procedures
Page 6
All board and commission records must be maintained in accordance with the city’s records
retention policy. Please contact the city clerk’s office Administrative Services department if you
have questions regarding retention and preferred storage medium.
I. Annual Report
Each board or commission must report to the council once per year shall prepare A a draft
written report should be prepared for the Council which includes activities undertaken in the past
year and goals for the coming year. Every effort should be made to submit the report to the
Council by January 1. After reviewing the report, the Council will meet with the group in a study
session to discuss the report and other issues of concern to the commission prior to approving the
report. The report should be submitted to council for review prior to the study session meeting.
Mid-year progress reports should be submitted to the Council by July 31 of each year.
J. Recruitment
When a vacancy occurs it is the responsibility of the staff liaison to inform the city manager’s
office Administrative Services department of the vacancy. Recruitment is typically done using
any combination of advertising opportunity available. Local newspaper, Park Perspective, direct
mailing, neighborhood newsletter, the city’s website, etc. are all acceptable forms of
advertisement.
Applications are maintained by the city manager’s office Administrative Services department
and are forwarded to interested citizens upon request. In certain instances a supplemental
application may be created to determine suitability of candidates.
Upon receipt of the application a representative of the city manager’s office Administrative
Services department will contact the applicant to acknowledge receipt of the application and to
discuss the interview and appointment process.
Applications will be retained in the active file six months following receipt.
K. Candidate Review Process
Written applications are forwarded to councilmembers for review as openings occur.
Councilmembers will inform the city manager’s office Administrative Services department of
the candidates they wish to interview based upon their review of written materials within two
weeks of receiving the materials. Interviews are conducted by the City Council, usually prior to
a Monday evening meeting. Following the interview, the Mayor will inform the Administrative
Services department about the status of each applicant. the city manager’s office The
Administrative Services department will mail a thank you letter to each applicant with
information regarding next steps in the process.
St. Louis Park Council Meeting
Item: 091806 - 4c - Boards And Commissions Rules And Procedures
Page 7
L. Appointment
Appointments are made by the City Council at a regular meeting of the council. Council will
inform the city manager’s office Administrative Services department when an appointment is to
be made so that the appointment can be added to the council agenda.
Following the appointment the city manager’s office Administrative Services department will
contact the new member and inform them of their appointment. A copy of the application will
also be forwarded to the staff liaison.
The staff liaison will provide the new member with meeting information and discuss
expectations and pertinent issues with them prior to the next meeting of the board or
commission.
Appointments are sometimes made to unexpired terms, and often more than one vacancy exists
on a commission. In that case, the specific term occupied by the new member is determined by
the commission and communicated to the city manager’s office Administrative Services
department.
M. Rosters
The staff liaison is responsible for keeping an up to date updated roster of the commission which
should include contact information, term of office and date of appointment. When information
on the roster changes, a change form should be completed and forwarded to the city manager’s
office. The liaison is responsible for notifying the Administrative Services department about
roster changes.
N. Reappointment
Reappointments are made as needed by the city council. Performance and attendance by Board
and Commission members requesting reappointment will be considered by the Council. Council
may choose to reinterview any commission member as a means to determine whether the
commission member should continue to serve. A member may continue to serve beyond their
expiration date until a reappointment is made.
O. Resignation
When a resignation occurs, a change form should be completed and forwarded to the city
manager’s office the staff liaison should contact the city manager’s office Administrative
Services department and forward along with a copy of any correspondence that may have been
received. The city manager’s office Administrative Services will then initiate recruitment to fill
the vacant position. A member may continue to serve beyond their expiration date until a
successor is appointed. Members may be removed with or without cause by the City Council.
St. Louis Park Council Meeting
Item: 091806 - 4c - Boards And Commissions Rules And Procedures
Page 8
P. Recognition
At the beginning of each year council will recognize members who have left their position
during the prior year. The city and school volunteer coordinators will plan appreciation activities
for all commission members every two years annually.
Q. Orientation
The Administrative Services department and the staff liaisons will provide orientation for new
board and commission members as well as new staff liaisons.
St. Louis Park Council Meeting
Item: 091806 - 4d - Special Assessment Fire Sprinkler 4611 Excelsior
Page 1
4d. Motion to approve Resolution establishing a special assessment for the installation
of a fire suppression sprinkler system at 4611 Excelsior Blvd., St. Louis Park, MN
55416.
BACKGROUND:
Daniel P. LeSage and Marian I. LeSage, owner(s) of the commercial building at 4611 Excelsior
Blvd., have requested the City to authorize the installation of an automatic fire suppression
sprinkler system for the commercial building and assess the cost against the property in
accordance with the City’s special assessment policy.
ANALYSIS:
The special assessment policy for installation of automatic fire sprinkler systems in existing
buildings was adopted by the City Council in 1995. The City promotes the installation of fire
suppression sprinkler systems and facilitates their installation to promote the general public
health, safety and welfare within the community.
The Building Code requires the installation of a fire sprinkler system due to major remodeling
project of the building. The property owner will be hiring a contractor to install the sprinkler
system throughout the building and bring it up to compliance with the current code. Based on
the proposed work, the system qualifies for the City’s special assessment program. The property
owner has petitioned the City to authorize the installation of the fire sprinkler system and special
assess the cost of the installation. Sprinkler plans have been submitted and approved by City
staff. The total eligible cost of the installation has been determined to be $57,085.00. An
Administrative Fee of $285.00 will be added to the special assessment.
Staff has determined that adequate funds are available through the Permanent Improvement
Revolving Fund to fund this special assessment project.
Attachments: Resolution
Prepared By: Cary Smith, Fire Marshal
Through: Luke Stemmer, Fire Chief
Approved By: Nancy Gohman, Deputy City Manager
St. Louis Park Council Meeting
Item: 091806 - 4d - Special Assessment Fire Sprinkler 4611 Excelsior
Page 2
RESOLUTION NO. 06-149
RESOLUTION AUTHORIZING INSTALLATION
AND SPECIAL ASSESSMENT OF
FIRE SPRINKLER SYSTEM AT
4611 Excelsior Blvd., St. Louis Park, MN 55416
WHEREAS, Daniel P. LeSage and Marian I. LeSage commercial property, located at
4611 Excelsior Blvd. has petitioned the City of St. Louis Park to authorize a special assessment
for the installation of a fire sprinkler system in the building on the Benefited Property; and
WHEREAS, the Property Owner has agreed to waive their right to a public hearing, right
of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Fire Marshal related to the installation of the fire sprinkler system.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The petition from the Property Owner requesting the approval and special assessment
for the fire sprinkler system is hereby accepted.
2. The installation of the fire sprinkler system in conformance with the plans and
specifications approved by the Fire Department and Department of Inspections is
hereby authorized.
3. The total estimated cost for the design and complete installation of the fire sprinkler
system is accepted at $57,085.00.
4. An administrative fee of $285.00 for processing shall be added to the special
assessment.
5. The total special assessment against the property will be $57,370.00.
6. The Property Owners have agreed to waive their rights to a public hearing, notice and
appeal from the special assessment; whether provided by Minnesota Statutes,
Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution,
or common law.
7. The Property Owners agree to pay the City for the cost of the above improvements
through a special assessment over a ten (10) year period at four point nine-five
percent (4.95%) interest.
8. The Property Owners agree to execute an agreement with the City and any other
documents necessary to implement the installation of the fire sprinkler system and
the special assessment of all costs associated therewith.
Reviewed for Administration: Adopted by the City Council September 18, 2006
City Manager Mayor
Attest:
City Clerk
St. Louis Park Council Meeting
Item: 091806 - 4e - Motion Designate Concrete Idea For Sidewalk Maintenance 2006-0005
Page 1
4e. Bid Tabulation: Motion to designate Concrete Idea, Inc. the lowest responsible
bidder and authorize execution of a contract with the firm in the amount of
$71,880.50 for the Sidewalk Maintenance and Improvement Project – City Project
No. 2006-0005
BACKGROUND:
Bids were received on September 11, 2006 for the repair and construction of sidewalk at various
locations in the city. Staff annually surveys the condition of the sidewalk to identify hazards for
repair. Panels of sidewalk that are cracked or have been lifted by tree roots and create trip
hazards are removed and replaced under this contract. Most of this work will be concentrated
east of Highway 100. Part of the contract will also include replacing the sidewalk in front of
City Hall along Minnetonka Blvd. This sidewalk and curbing which is very uneven will be
leveled and widen by about one foot to provide better drainage, safer walking and easier
maintenance.
An advertisement for bids was published in the St. Louis Park Sun-Sailor on August 31, 2006,
and in the Construction Bulletin on August 25, and September 1, 2006. A total of six (6) bids
were received for this project. A summary of the bid results is as follows:
CONTRACTOR BID AMOUNT
Concrete Idea, Inc. $ 71,880.50*
Standard Sidewalk, Inc. $ 73,366.70
Create Construction LLC $ 83,891.90
Ron Kassa Construction, Inc. $ 85,472.75
O’Malley Construction, Inc. $ 94,696.07
Ti-Zack Concrete, Inc. $115,940.50
Engineer’s Estimate $136,000.00
* Denotes correction upon extension.
EVALUATION OF BIDS:
A review of the bids indicates Concrete Idea, Inc. submitted the lowest responsible bid. This
contractor has satisfactorily completed projects in the past for the City.
FINANCIAL CONSIDERATIONS:
Funds for this project include $105,000 in GO Bonds and $40,000 from the Public Works
Operations budget. Due to the exceptional value in the low bid, staff will propose a change order
for additional sidewalk repair sites to be included in this contract as warranted.
CONSTRUCTION TIMELINE:
Work is anticipated to begin in early October and completed by the end of this year’s
construction season.
Prepared By: Jim Olson, Engineering Project Manager
Reviewed By: Scott Brink, City Engineer
Approved By: Nancy Gohman, Deputy City Manager
St. Louis Park Council Meeting
Item: 091806 - 4f - Motion Designate Bituminous Roadways For Edgebrook Park Trail
Connection
Page 1
4f. Bid Tabulation: Motion to designate Bituminous Roadways, Inc. the lowest
responsible bidder and authorize execution of a contract with the firm in the amount
of $62,068.00 for the Edgebrook Park Trail Connection – City Project No. 2004-0301
BACKGROUND:
Making the City a safer and more pedestrian-friendly community was one of the
recommendations of Vision St. Louis Park. In response to this suggestion, a city-wide Sidewalk,
Trail, Bikeway and Crossing Plan has been developed. This Plan, which has been incorporated
into the City’s Comprehensive Plan, identifies areas of the City in need of additional sidewalk,
trails or bikeways; and, busy roadway or railroad crossings where pedestrian safety
improvements can be made. The final Plan was adopted on July 5, 2000 with some minor
changes and revisions since then. In 2004 and 2005 seven new segments identified in the City’s
plan were proposed for construction. Six of the segments were constructed. The other segment
identified was a connection to the regional trail at the east end of Edgebrook Park. This trail
connection will link with the City’s local trail system that runs along South Oak Pond (See
attached map). This segment was deferred from the project due to design considerations and the
need to make the trail compliant with the American Disabilities Act. A better design was
developed which included a retaining wall and other improvements. This resulted in increased
costs. Staff chose to solicit the Department of Natural Resources (DNR) for additional grant
monies and was successful in receiving an additional $30,000 in funding.
Bids were received on September 12, 2006 for the Edgebrook Park Trail Connection Project.
The project provides for the construction of an at grade trail linkage at the east end of Edgebrook
Park to the Southwest Regional Trail. The proposed project area is located along South Oak
Pond to the Southwest Regional Trail. A total of ten (10) bids were received for this project. An
advertisement for bids was published in the St. Louis Park Sun-Sailor on August 31, 2006, and in
the Construction Bulletin on September 1, 2006. A summary of the bid results is as follows:
CONTRACTOR BID AMOUNT
Bituminous Roadways, Inc. 62,068.00
Sunram Construction, Inc. 64,611.50*
FPI Paving Contractors, Inc. 67,900.80
Do-Right Construction 69,913.00*
DMJ Corporation 75,369.00
Midwest Asphalt Corporation 85,539.60
Environmental Assoc., Inc. 94,682.00
Valley Paving, Inc. 102,301.00
Hardrives, Inc. 103,388.50
Engineer’s Estimate $72,000.00
*Bid corrected upon extension
St. Louis Park Council Meeting
Item: 091806 - 4f - Motion Designate Bituminous Roadways For Edgebrook Park Trail
Connection
Page 2
EVALUATION OF BIDS:
Staff has reviewed all of the bids submitted and has tabulated the results. In review of eligible
and responsive bidders, staff has determined that the low bidder is not an eligible bidder as they
have been identified on the State’s Debarment List. Staff has confirmed this with the City
Attorney and recommends rejecting the low bid of $59,322.50 and awarding the contract to the
second lowest bidder, Bituminous Roadways, Inc. in the amount of $62,068.00.
FINANCIAL CONSIDERATIONS:
At its December 17, 2005 meeting, the City Council adopted a resolution accepting DNR grant
monies in the amount of $30,000.00. The remaining funding will come from $80,000 in GO
Bonds which have been programmed in the CIP.
CONSTRUCTION TIMELINE:
Construction is anticipated to begin in early October with likely completion before the end of
this year’s construction season. Should the project be delayed due to inclement weather, any
remaining work will carry over to early next spring.
Attachments: Trail Location Map (Supplement)
Prepared By: Jim Olson, Engineering Project Manager
Reviewed By: Scott Brink, City Engineer
Approved By: Tom Harmening, City Manager
St. Louis Park Council Meeting
Item: 091806 - 4g - Resolution Final Payment Encomm Midwest Water Treatment Plant #10
Rehab
Page 1
RESOLUTION NO. 06- 150
RESOLUTION ACCEPTING WORK ON
WATER TREATMENT PLANT NO. 10 REHAB
CITY PROJECT NO. 2004-1300
CONTRACT NO. 105-04
BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, as follows:
1. Pursuant to a written contract with the City dated September 7, 2004, EnComm Midwest, Inc.
has satisfactorily completed the Water Treatment Plant No. 10 Filter Rehabilitation, as per
Contract No. 105-04.
2. The Director of Public Works has filed his recommendations for final acceptance of the work.
3. The work completed under this contract is accepted and approved. The City Manager is directed
to make final payment on the contract, taking the contractor's receipt in full.
Original Contract Price $338,338.00
Change Order 22,307.00
Extra Work 00
Final Contract Price $360,645.00
Previous Payments ($353,445.00)
Balance Due $7,200.00
Reviewed for Administration: Adopted by the City Council September 18, 2006
City Manager Mayor
Attest:
City Clerk
St. Louis Park Council Meeting
Item: 091806 - 4h - Council Travel
Page 1
4h. Motion to Approve Out-of-State Travel for Mayor Jeff Jacobs September 27-28,
2006.
BACKGROUND:
The Council adopted an Elected Official Out-of-State Travel Policy at the beginning of the year
in response to recent legislation (MN Statute 471.661) that requires the Council to approve travel
outside the state of Minnesota for elected officials.
Mayor Jeff Jacobs has been invited to speak about St. Louis Park at the America’s Promise – The
Alliance for Youth regional forum in Indianapolis, Indiana on September 28, 2006. America’s
Promise is providing a $500 stipend toward his travel.
RECOMMENDATION:
In accordance with statute and policy, staff requests formal approval of out-of-state travel for
Mayor Jeff Jacobs for his speaking engagement at America’s Promise Conference in
Indianapolis, September 27-28, 2006.
Prepared by: Marcia Honold, Management Assistant
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park Council Meeting
Item: 091806 - 4i - Police Advisory Commission Minutes Of July 12, 2006
Page 1
Police Advisory Commission
Meeting Minutes
12 July 2006
Chair Baum called the meeting to order at 7:02.
Commissioners Present: Michael Baum, Sharon Berry, Maureen Gormley, Jim Lanenberg, Cal
Ohliger and Hans Widmer
Staff Present: Chief Luse, Lieutenant Dreier, Lt. Mike Harcey and Ms. Stegora-Peterson.
I. Motion to approve the minutes was made by Com. Berry. The minutes were approved.
II. Update on Summer Activities
Lieutenant Dreier introduced Lt. Harcey who would be the new liaison for the
Commission beginning in January. Lieutenant Harcey introduced himself. Lieutenant
Dreier indicated they would be working on the transition.
Lieutenant Dreier noted:
• Block Captain picnic will be held at 6:00 PM on July 18th at Oak Hill Park.
• National Night Out is August 1st. Packets for neighborhoods can be obtained by
calling Sarah Budde. This is a good way to get the message out about the
Commission.
• The Academy starts on September 12th and there will be five sessions.
• Parktacular went well.
III. Update from Sub Committees
Public Relations – Lieutenant Dreier stated the first cable program was taped today. The
format was out in the community showing what officers do. The Chief will do an
introduction and wrap up at the end. In between it would be Police staff (i.e. traffic).
The Commission should determine a name for the program. Email Reg Dunlap
suggestions. She was unsure when the program would air, but it would be done in the
next two weeks. The next topic would be on domestic violence and in September an
informational program will be about schools. She will send Commissioners an Email
when it will be shown and could also get a copy for Commissioners.
Commissioner Berry indicated Commissioners could let her know if they have
suggestions for future topics.
Community Partnerships – Commissioner Baum noted that Commissioner Altorfer had
moved to Iowa. She had discussed with the Chair of the Human Rights Commission
(HRC) about working with them to access more diverse communities. They will
continue to pursue a relationship with the HRC. The sub-committee will need to appoint
a new chair.
St. Louis Park Council Meeting
Item: 091806 - 4i - Police Advisory Commission Minutes Of July 12, 2006
Page 2
Chief Luse stated that the HRC was on track to develop ideas to train and educate the
community and build bridges between the community and government agencies. They
had been focusing more on the Police at this time. It would be helpful to have someone
from the PAC work with the HRC. They will be holding a meeting July 25th and inviting
members of the PAC to attend. The sentiment in some populations was that the police
single them out. The HRC is also interested in the ordinance regarding immigration
status. Council agrees that there isn’t an issue in St. Louis Park. There is a line between
training and developing relationships and they need to pay attention to that. He didn’t
believe profiling had been occurring in St. Louis Park.
Lieutenant Dreier added the meeting would be at the high school at 6:30.
Com. Baum indicated he would attend.
Traffic – Lieutenant Dreier stated she met with the City Engineer regarding design and
complaints.
Commissioner Gormley noted there is a City Traffic Commission comprised of City
employees.
Chief Luse stated there had been a lot of interaction recently about the bike trail. There
are competing interests between bicyclists, pedestrians and cars. People are trying to
cross in more places and it is becoming trickier. Most neighborhoods will have a bike
trail/crosswalk. There have been good discussions, which he hoped would lead to
something positive. Cars have the right of way at trail crossings, but many bicyclists
don’t understand that.
Commissioner Berry asked about road construction? Lieutenant Dreier indicated traffic
had been bad.
Lieutenant Harcey stated they hadn’t had issues, but it had been an inconvenience. Part
of the MnDot contract was that ramps could not be closed more than 14 days.
Commissioner Baum believed 36th and Wooddale would be a problem because there
were also trains there. They need to talk with the State about lights. Lieutenant Harcey
stated there were plans for an overpass over Highway 7, which should be done sometime
before 2009.
Police Citizens Academy – Commissioner Gormley stated they would meet before the
September sessions.
IV. Review of membership of sub-committees and appointment of new Chair of Partnership
Sub-Committee
Commissioner Baum reviewed the four sub-committees.
St. Louis Park Council Meeting
Item: 091806 - 4i - Police Advisory Commission Minutes Of July 12, 2006
Page 3
Community Partnerships has no Chair. The role is to engage with the community about
the mission of the PAC and helping with areas of outreach in the community, and also
reaching out to minority communities. Membership: Commissioners, Ohliger, Aune,
Smith and Bream. Commissioner Aune is considering taking the role of chair.
Citizens Academy is evolving and may no longer be a sub-committee of the Commission.
Traffic Committee Chair is Commissioner Bream. This committee helps to address
issues regarding traffic and the perception of traffic. The Chief asked them to advise the
Police Department to create an education process. Membership: Commissioners, Bream,
Gormley, Baum, Widmer, and Lanenberg.
Commissioner Lanenberg expressed a concern about the turn lanes on Louisiana. Chief
Luse stated a consultant provides recommendations to the City regarding traffic. Contact
Laura Adler in Public Works with questions.
Public Relations Chair is Commissioner Berry. This Committee focuses on public
education regarding the work of the Police Department and PAC through the media.
Membership: Commissioners Berry, Markgraf(?), Baum, Ohliger.
Chief Luse noted that the City Council would be interviewing a prospective new member
for the Commission.
V. Fund Raiser for PD Crime Fund
Commissioner Baum stated he would be working on a golf tournament on September 8th
at Meadowbrook to raise money for the Police Department Crime Fund that will be held.
Lieutenant Dreier stated the Crime Fund had been established for many years, with
contributions from residents and businesses. The fund has been used to purchase trailers
and toward National Night out and DARE programs. Expenses have been going up and
revenues going down. They did not want to solicit for contributions, but were interested
in having it better funded.
Commissioner Bream suggested running an ad in the paper or on cable.
Commissioner Gormley added they could get the word out to make people aware of the
fund.
Commissioner Baum asked if the Commission wanted to undertake this? It would be
open for anyone interested and they would raise money through the greens fees. The
tournament would be a shotgun start and there would be room for 36-foursomes. They
would have a meal and also solicit businesses for silent auction items. He had established
contact with Meadowbrook, but they still needed to work out the food and he suggested
Simple to Grand. They would only pay for those who golfed and would be released from
the date if there were no interest.
St. Louis Park Council Meeting
Item: 091806 - 4i - Police Advisory Commission Minutes Of July 12, 2006
Page 4
Commissioner Berry suggested it be advertised on the cable program.
Lieutenant Dreier indicated she could have the information and application added to the
City’s web site.
Commissioner Baum noted that the food would be included in the price of the greens
fees. Meadowbrook will provide a $5 voucher for the pro shop. He wanted to keep it to
less than $100/golfer. The food should be $20 or less.
The Commissioners present agreed to help. Commissioner Berry and Gormley agreed to
arrange the food.
Commissioner Baum indicated he would put together a flyer by the end of July and bring
it to the Rotary and area businesses. They needed to work on the details (food, tent,
tables and chairs) to be able to determine the price. Lieutenant Dreier would check with
the Park and Rec. staff regarding tables, etc. She would also talk with the consultant who
was now doing the Sun Sailor about doing an ad.
Chief Luse suggested the Reserves might be able to do the food.
VI. Other Business
Commissioner Baum noted it is the responsibility of all Commissioners to do a ride along
with the Police at least once a year. Summer is the best time to do this. Contact
Lieutenant Dreier for a form.
Chief Luse stated there is a major citywide shift that would affect the web site, cable
television, newsletters, etc. The Commission can use that and tap into it. It is a good
time for public relations and communication.
Lieutenant Dreier added they were looking for community input regarding the web site.
Chief Luse may know a hockey player (Sean Podeen) who may sponsor or help with the
tournament.
Commissioner Berry asked if the City’s watering ban was being enforced?
Commissioner Widmer noted Costco had been an offender and he had contacted the City.
Chief Luse replied it was enforced by complaints and people could contact the Water
Department. They hoped for voluntary compliance.
VII. The meeting adjourned at 7:56 PM.
St. Louis Park Council Meeting
Item: 091806 - 4j - Park And Recreation Minutes Of April 19, 2006
Page 1
OFFICIAL MINUTES
PARKS AND RECREATION ADVISORY
COMMISSION MEETING
Wednesday, April 19, 2006
Rec Center Programming Office
1. Call to Order
Vice Chair George Foulkes called the meeting to order at 7:02 p.m.
Commission members present: Julian Brown, Bruce Cornwall (7:12 p.m.), George
Foulkes, George Hagemann, Steve Hallfin, Kirk Hawkinson, and Nick Magrino.
Staff present: Parks and Recreation Director (Ms. Walsh), Program Supervisor (Ms.
Buskey), Program Supervisor (Ms. Margo), and Recording Secretary (Ms. Voelker).
Guest present: Girls Fast Pitch Representative (Kevin Jones and Rande Vellekoop) and
Community Development Assistant Zoning Administrator (Gary Morrison).
2. Presentations:
a. Association Presentations (7 p.m.)
• Girls Fast Pitch Association
Commission members, along with Mr. Jones and Ms. Vellekoop, introduced
themselves. Ms. Vellekoop advised Fast Pitch started out a few years ago with
few teams. The association pulled girls together into teams and Mr. Jones
coached. The teams play together, the girls have a good time, and they learn new
skills and build team bonding. Mr. Jones advised girls in grades K through 12th
are welcome to play. Last year grades K through 6th were represented; this year
grades K through 7th plus an increase in players in grade K. Their best advertising
is word of mouth. The association is successful but it’s hard to find adults to
volunteer. Mr. Jones indicated there have been coaching struggles in the past but
that has been resolved. Mr. Jones advised there is a potential to merge with the
baseball association and would then share volunteers.
Mr. Hawkinson asked Mr. Jones how he got involved. Mr. Jones advised he is the
high school coach and has coached teams ages 14 and under.
Mr. Foulkes inquired on the different levels offered. Mr. Jones advised Division 1
is kindergarten through 1st grade, Division 2 is 2nd through 3rd grade, Division 3 is
4th through 5th grade and Division 4 is grades 6 and 7. There are three teams and
they are in divisions 2, 3, and 4. Mr. Jones advised there are 6 players in the
summer through the Hopkins/Wayzata association.
St. Louis Park Council Meeting
Item: 091806 - 4j - Park And Recreation Minutes Of April 19, 2006
Page 2
Mr. Hallfin inquired when an individual should move into fast pitch. Mr. Jones
indicated some parents want their children to play on an all-girls team. Ms.
Vellekoop advised there are fundamental differences between playing girls fast
pitch at a higher level versus little league play with mixed individuals. Mr. Hallfin
inquired if the Little League Association should help by suggesting girls go into
fast pitch. Mr. Jones advised very little advertising has been done; mostly word of
mouth from friends which is their strongest form of advertising. Ms. Vellekoop
feels they acquire strategies and the basics no matter where they play. Mr. Jones
advised he is interested in implementing a fundamental skill curriculum.
Mr. Hawkinson inquired if coaches were paid and Mr. Jones advised they are not.
Mr. Hallfin asked what the association would like from the city. Mr. Jones
advised the biggest thing is fields that are pegged for bases which Ms. Buskey has
helped in acquiring. Mr. Jones feels the field conditions are great, especially
Aquila field four.
Mr. Hawkinson indicated all associations that have presented noted lack of
volunteers. He inquired if there is any way to solicit parent volunteers. Mr. Jones
indicated Hopkins offers a break on the registration fee for volunteers; feels some
may be scared to take on unknown duties. Mr. Hallfin indicated a lot of members
from Little League are parents of younger children and suggested getting more
information out via word of mouth.
Members and staff thanked Ms. Vellekoop and Mr. Jones for their work with the
children and for their presentation.
* 3. Approval of Minutes
• March 15, 2006
It was moved by Commission member Mr. Hallfin, seconded by Commission member
Mr. Hawkinson to approve the Minutes as presented. The motion passed 6-0.
3. New Business
a. Set 2006 Commission Goals
The Commission discussed and suggested the following goals for 2006:
• Better ties with neighborhood groups. Suggested members attend
neighborhood meetings.
• Movie/sports broadcast/band at Wolfe Park Amphitheater.
• Increase the activities/programs for adults and 55+ individuals (i.e. canoeing,
bike rides, shuffle board, free films). Ms. Walsh suggested inviting Mary
Juberian from Community Education to a meeting to review what they offer.
• Staff appreciation event.
St. Louis Park Council Meeting
Item: 091806 - 4j - Park And Recreation Minutes Of April 19, 2006
Page 3
• City Vision: Ms. Walsh advised once the Vision is complete, the Commission
might want to review and tie into commissions goals.
• Events –
• 5K runs (summer and fall)
• Offer “on-call recreation” resources which would include staff and fees (i.e.
renting canoes).
• Bicycle forum: how facilities/trails are used; what’s good; what’s bad; buffers
needed.
Ms. Voelker will type the goal list and distribute with the May meeting agenda.
b. Commissioners’ Appreciation Breakfast or Lunch Discussion
Mr. Cornwall suggested a lunch cookout; members agreed and prefer to hold at
either Wolfe or Oak Hill Park. Members discussed holding in fall. Staff will
provide September/October available dates for Commissioners to decide at May
meeting.
5. Old Business
a. Village in the Park II Development and Public Area
Mr. Morrison introduced himself along with the commission members. Mr.
Morrison briefly reviewed the staff report and development plans.
Mr. Cornwall inquired on the trail fee and inquired if it’s required for all park
dedication items. Mr. Morrison advised it is required for housing dedication. Mr.
Magrino inquired if all units are senior and Mr. Morrison advised all units are 55+
units and many are waiting to get in.
Mr. Hawkinson inquired if the intersection will be redone. Mr. Morrison advised
the plans are to get additional right-of-way from this development and acquire
additional on-street parking on West 36th Street and potentially Wooddale. The
street would remain four lanes with a median in the middle, on-street parking
similar to Excelsior and Grand, and an overhead on Wooddale is planned as soon
as funding is finalized. Mr. Morrison advised approximately 5 million in federal
grants have been received for an 8 million dollar project.
Mr. Hallfin inquired where the process is at. Mr. Morrison indicated the plans are
scheduled to be viewed by the Planning Commission the following week, then to
the Council on May 15 . The ground-breaking date is not set at this time.
Mr. Cornwall inquired on the location of the proposed park. Mr. Morrison advised
it was identified in the Elmwood Plan as a public park. The developer will design
and maintain the park area with our approval. Ms. Walsh indicated the location
provides a public access point and a nice meeting space. The location may become
more important when public transit becomes available.
Mr. Magrino inquired if there are retail tenants yet and Mr. Morrison advised
there are not. Mr. Morrison indicated anyone can rent a space including a coffee
shop, retail space, or private office.
St. Louis Park Council Meeting
Item: 091806 - 4j - Park And Recreation Minutes Of April 19, 2006
Page 4
Mr. Hawkinson inquired if Hoigaards will have retail also and Mr. Morrison
advised they will. Mr. Hallfin indicated Hoiggards are looking at moving into
Miracle Mile where the Snyder Drug store was previously located.
Mr. Magrino inquired if light rail and an overpass will be included on Highway 7.
Mr. Morrison advised the area will be researched for the best location and best
change of grade.
Mr. Hawkinson asked if there could be recreation activities such as shuffle board
or horse shoe for individual’s age 55 and better. Ms. Walsh advised the complex
will have their own area and indicated no calls have been received for horse shoe
pits or shuffle board.
It was moved by Commission member Mr. Cornwall, seconded by Commission
member Mr. Magrino to approve the recommended dedication presented. The
motion passed 6-0.
Commission members thanked Mr. Morrison.
6. Communications
a. Chair
None.
b. Commissioners
Mr. Hawkinson inquired if the association boards accept student members. Mr.
Hallfin advised they could have a student liaison but according to the by-laws
must be 18 years of age or older. Mr. Hawkinson inquired what activities student
members are involved in.
Mr. Hallfin commended staff on the great job at Rotary Northside field and
appreciates the field maintenance.
Mr. Brown advised he is a junior and joined the Commission because he likes to
find out the process for things.
Mr. Hagemann advised of the transit funding proposed to change the access at
Belt Line Boulevard. Three Rivers Trail is proposing to complete a paved trail
from Wayzata out past Dakota County.
c. Program Report
Ms. Walsh reviewed with the Commission, a previous discussion on fund raising
and introduced Ms. Margo. Ms. Margo informed the Commission of the Park &
Run fun run which will be held May 21. The event starts and finishes in Wolfe
St. Louis Park Council Meeting
Item: 091806 - 4j - Park And Recreation Minutes Of April 19, 2006
Page 5
Park and will travel a different route than last year. A large clock will be placed at
the end of the route and more volunteers will be accepted. Ms. Margo indicated
the most important thing is to get runners and advised the money raised goes into
the scholarship fund. In 2005, 143 individuals registered for the 5k run and 90
registered for the Almost-a-Mile. $3,800 was raised in 2005 for the scholarship
fund (after expenditures). Ms. Margo informed the Commissioners of the money
received from the contributors which are Excelsior & Grand, AAA Minneapolis,
and Minneapolis Auto Club Foundation for Safety. Ms. Margo indicated the fall
event will include a walk and run and has received funding from Park Nicollet.
The fall event will be part of a healthy heart campaign. Ms. Walsh advised the
event has been published in the Sun Sailor, Star Tribune West, Parks and
Recreation brochure, web sites, school district locations and specifically mailed
advertisements.
Mr. Cornwall asked that a .pdf file be e-mailed to members to assist in marketing
the event. Ms. Margo will provide to Ms. Voelker for distribution.
Members inquired on date of the fall run. Ms. Margo indicated the date has not
been set but September is the preference.
The Commission members thanked Ms. Margo for her presentation and
information.
d. Directors Report
Ms. Walsh advised of the West 36th Street developments and the potential for an
arts corridor if property owners have an interest. Mr. Cornwall advised the City of
Bemidji has a goal of including art in every area and feels that is a nice idea. Mr.
Hagemann indicated the City of Sioux Falls has a sculpture walk competition.
Sioux Falls is widely known for it and great artists contribute to the competition.
Ms. Walsh will send members an e-mail of the details of the visioning process and
encouraged a couple members to attend. The meeting will be held May 4 in the
Rec Center Gallery and there is no set agenda for that meeting.
Ms. Walsh indicated a lot of time has been spent on the vision process. Ms. Walsh
feels there will be a place for the Commission in the process as there are a lot of
great recreation ideas coming out of the process.
7. Adjournment
The meeting adjourned at 8:38 p.m.
It was moved by Commission member Mr. Cornwall seconded by Commission member
Mr. Hagemann to adjourn. The motion passed 6-0.
______________________________________
Stacy Voelker, Recording Secretary
St. Louis Park Council Meeting
Item: 091806 - 6a - Public Hearing Granite City Liquor License
Page 1
6a. Public Hearing to consider granting an On-Sale Intoxicating Liquor License with
Sunday sales for Granite City Food & Brewery Ltd., dba Granite City Food &
Brewery located at 5500 Excelsior Blvd. in St. Louis Park.
Recommended
Action:
Mayor to close public hearing. Motion to approve on-sale
intoxicating liquor license with Sunday sales to Granite City Food &
Brewery Ltd., dba Granite City Food & Brewery
BACKGROUND:
The City received a request from Granite City Food & Brewery for an on-sale intoxicating liquor
license with Sunday sales. Granite City Food & Brewery will be located at 5500 Excelsior Blvd.
St. Louis Park, MN 55416.
Granite City Food & Brewery is a corporate based business with numerous other locations
throughout the Midwest. Existing locations are in Minnesota, North Dakota, South Dakota,
Iowa, Nebraska, Kansas, and Missouri. Granite City Food & Brewery is a casual dining
restaurant with an on-site brewery. They specialize in signature beers and offer a wide variety of
menu items. The initial restaurant commenced operation in St. Cloud, MN in June 1999.
The main principals involved are as follows:
Steven Wagenheim, CEO/President
Timothy Randal Cary, Operations Manager
Daniel Bauer, CFO
Amy Knealing, General Manager
APPLICATION:
The Police Department has conducted a full investigation and has found nothing in the course of
their investigation that would warrant denial of the license.
The application and Police report are on file in the Office of the City Clerk should
Councilmembers wish to review the information prior to the public hearing.
RECOMMENDATION:
The applicant has met all requirements for issuance of the license and staff is recommending
approval, subject to the satisfactory background investigation of the prospective store manager.
Prepared by: Nancy Stroth, City Clerk
Approved by: Tom Harmening, City Manager
St. Louis Park Council Meeting
Item: 091806 - 8a - CSAH 25 Ped Bridge 2005-2100
Page 1
8a. City Engineer’s Report - CSAH 25 Ped Bridge, Project No. 2005-2100
This report considers moving forward with construction of the proposed CSAH 25
Pedestrian and Bicycle Bridge. The intent at this time is to let bids, award a contract,
commence construction yet this year (weather permitting), and complete the majority of
construction in 2007. The project would also include the construction of connecting trail
links on each side of the bridge.
Recommended
Action:
Motion to adopt resolution ordering Improvement Project No. 2005-
2100, approving plans and specifications, and authorizing
advertisement for bids.
BACKGROUND:
Beginning in 2001, the City of St. Louis Park initiated efforts with Hennepin County, Mn/DOT,
and Three Rivers Park District for a trail connection between two regional trails, the Southwest
LRT Trail and the Cedar Lake Regional Trail. Essentially, the City and agencies worked
together to establish a trail connection or link along TH 100 as part of improvements to T.H. 100,
including a trail crossing of CSAH 25. The need for the crossing and link were expressed during
a public process as the City developed its city-wide plan for sidewalks and trails. In November
of 2001, the City Council approved a resolution requesting state bonding bill funding for the
construction of a grade separated trail crossing at CSAH 25. Despite at least two efforts to
receive a bonding bill appropriation from the State legislature for the cost of part of the project,
no funding was approved.
During that time, the City Council also adopted a Sidewalk, Trail, and Bicycle Plan. The overall
trail plan was considered as part of a public process, particularly with regards to local and
regional needs. This included a discussion of determining an appropriate location for a crossing
of CSAH 25.
The City continued to work with the three agencies mentioned above to secure funding, and
determine an appropriate design and refine the location for the proposed crossing. As a result of
those efforts, staff presented an update to the City Council on January 9, 2006 that provided
crossing design alternatives. Discussions arose with regards to the location of the proposed
crossing, and the following factors were all considered: 1) a location that serves local and
regional needs, 2) a location that fully considers user safety, and 3) cost. As a result of further
discussions and analysis, a location near the east side of Carpenter Park (see attached Exhibit A)
was favored by the City Council at its January 23, 2006 Study Session. The City Council also
directed moving forward with an overland (bridge) crossing rather than an underground crossing,
or tunnel. As a result, the City’s consulting engineer for this project (TKDA) prepared a
Feasibility Report that was presented to the City Council at the March 27, 2006 Study Session.
Staff was then directed to proceed with completion of the Public Process and initiate preparation
of plans for subsequent construction.
St. Louis Park Council Meeting
Item: 091806 - 8a - CSAH 25 Ped Bridge 2005-2100
Page 2
PUBLIC PROCESS AND PLAN DEVELOPMENT:
Since March 27, staff and TKDA have continued to move forward with design of the project.
This included a continuation of the public process that was earlier performed as part of the
comprehensive trail plan. Two additional public information meetings were conducted on May
2, 2006 and on August 30, 2006. Attendance at both meetings was light, and comments received
were all very favorable.
As part of the design process, all affected private utilities were also contacted and provided
preliminary plans. A meeting with the utility companies was held on June 27, 2006. As a result
of the meeting and subsequent review, it was determined that there were at least some significant
overhead and underground utility conflicts that needed to be resolved. Soil and geotechnical
conditions required detailed consideration as well. Although the utility design issues have been
resolved, these issues did result in some additional time needed by the consultant to prepare the
plans accordingly.
The plans have also required the review and approval of Hennepin County, Three Rivers Park
District, and the Minnesota Department of Transportation (Bridge Division). As a result,
comments from those agencies have been considered and incorporated into the plans as needed.
In addition to the preparation of plans, the project also requires the adoption of a Cooperative
Agreement between the City, Three Rivers Park District, and Hennepin County. This agreement
spells out the specific funding, maintenance, and other responsibilities and obligations of each
agency. As of this time, a draft Agreement has been prepared by the County. The City and Three
Rivers Park District have reviewed the Agreement and provided comments accordingly for a
final version. It is expected that the Agreement will be ready for submittal to the Council for
authorization at the time of a bid letting and award of a contract for construction.
The plans as prepared by TKDA can essentially be summarized as follows:
1. The bridge width will be 12 feet, connected by 10-foot multi-use trail connections.
2. The bridge will be supported with pile foundations.
3. The bridge and ramp construction will require the removal of trees along north side of
frontage road bordering Carpenter Park. Staff has worked with the Parks and Recreation
Department to assess impacts and provide tree replacements as needed.
4. It is expected that CSAH 25 traffic will remain open to traffic at all times during
construction.
5. A precast concrete thru beam design will be constructed as previously proposed.
6. The bridge approaches will be ramps with an additional stair tower provided on the north
side of the bridge as previously directed.
FUNDING AND SCHEDULE:
The estimated construction cost at this time (including connecting trails) is $1,428,000. It is
proposed to let the project yet this season and proceed with as much initial construction as
weather may allow (primarily utility relocation work). The majority of the construction would
then be completed in 2007.
St. Louis Park Council Meeting
Item: 091806 - 8a - CSAH 25 Ped Bridge 2005-2100
Page 3
As previously mentioned, the project also requires the adoption of a Cooperative Agreement
between the City, Three Rivers Park District, and Hennepin County. Hennepin County is in the
process of finalizing the Agreement. It is expected that the Agreement will be ready for
submittal to the Council for authorization at the time of providing the results of a bid letting and
award of a contract for construction. As previously reported, the cost share and responsibilities
for the project can be summarized as follows:
The City of St. Louis Park will be responsible for developing and constructing the project.
Hennepin County will be responsible for providing $200,000 of funding while Three Rivers Park
District will be obligated to provide up to a maximum of $500,000. MnDot has committed to
designing and constructing the portion of trail located within the construction limits of the T.H.
100 Interim Project. This trail linkage will run from Minnetonka Boulevard south along the east
side of T.H. 100, and then easterly along the north side of CSAH 25. The City will be
responsible for constructing the trail from Salem Avenue to the north end of the bridge, and from
the south end of the bridge to the SWLRT Regional Trail at Beltline Boulevard (see attached
Exhibit A).
The City’s estimated construction cost for the trail connections as shown is $150,000. At this
time, we are not expecting any additional costs for utility relocations nor need for additional
easement acquisitions. With engineering and administrative costs included with the estimated
construction cost, the total estimated project cost is expected to be $1,700,000 by the time the
project is completed. Therefore, the estimated total City costs are expected to be approximately
$1,000,000 as previously reported. At this time it is proposed that the project be funded using
$500,000 in HRA levy proceeds and $500,000 in MSA funding.
Should the City Council approve the City Engineer’s Report, it is anticipated that the following
schedule could be met:
• Approval of Plans/Authorization to Bid by City Council September 18, 2006
• Advertise for bids October, 2006
• Bid Opening October 30, 2006
• Bid Tab Report to City Council; Award Contract and
Approve Cooperative Agreement
November 6, 2006
• Commence Construction November, 2006 (weather
permitting)
• Substantial Completion July 1, 2007
Attachments: Resolution
Exhibit A (Project Location) (supplement)
Prepared By: Scott Brink, City Engineer
Reviewed By: Mike Rardin, Public Works Director
Approved By: Tom Harmening, City Manager
St. Louis Park Council Meeting
Item: 091806 - 8a - CSAH 25 Ped Bridge 2005-2100
Page 4
RESOLUTION NO. 06-151
RESOLUTION ACCEPTING THE PROJECT REPORT, ESTABLISHING
IMPROVEMENT PROJECT NO. 2005-2100, APPROVING PLANS AND
SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR
IMPROVEMENT PROJECT NO. 2005-2100
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer related to the CSAH 25 Ped Bridge Project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The Project Report regarding the CSAH 25 Ped Bridge Project No. 2005-2100 is hereby
accepted.
2. Such improvement as proposed is necessary, cost effective, and feasible as detailed in the
Project Report.
3. The proposed project, designated as Project No. 2005-2100, is hereby established and
ordered.
4. The plans and specifications for the making of the improvement, as prepared under the
direction of the City Engineer, or designee, are approved.
5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of said
improvement under said-approved plans and specifications. The advertisement shall appear
not less than ten (10) days prior to the date and time bids will be received by the City Clerk,
and that no bids will be considered unless sealed and filed with the City Clerk and
accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid.
6. The City Engineer, or designee, shall report the receipt of bids to the City Council shortly
after the letting date. The report shall include a tabulation of the bid results and a
recommendation to the City Council for award of contract.
Reviewed for Administration: Adopted by the City Council September 18 2006
City M anager Mayor
Attest:
City Clerk
St. Louis Park Council Meeting
Item: 091806 - 8b - Minor Amendment Special Permit Minikahda Mobile 3901Excelsior Blvd
Page 1
Zoning: C-1 Neighborhood Commercial
Comprehensive Plan: Commercial
DESCRIPTION OF REQUEST:
Alberto Bertomeu, the owner of the Minikahda Mobile Fuel and Service Station at the intersection
of Excelsior Boulevard and France Avenue, is requesting approval for the conversion of the building
from a motor vehicle service area to a car wash. A Minor Amendment to the Special Permit is
required to modify the use of the site. A minor amendment is required because the applicant is
proposing changes to the approved site plan.
DEVELOPMENT PROPOSAL:
Under the applicant’s proposal, the Minikahda Mobile station would become a fuel station with a
car wash. The pump islands and pump canopy would remain as-is; the major site alterations would
change the existing service area of the building to a car wash. The exterior of the existing building
would be improved as would the site’s landscaping and the parking lot.
SPECIAL PERMIT ANALYSIS:
The Minikahda Mobile has been in operation since the 1950s. The site presently features one
building and pump fuel islands covered by a canopy. Currently, the building functions as a
convenience store and a motor vehicle service station. The applicant plans to renovate the existing
building to decrease the size of the convenience store, update the restrooms, and convert the
remainder of the building to a car wash.
The applicant intends to relocate the motor vehicle service portion of his company within the City;
however, the final location for the motor vehicle service has not been determined.
Building Materials
The applicant proposes replacing the front façade of the building with new brick and redoing the
rest of the building in cement stucco. After installing the new brick and stucco, the building will be
in compliance with the architectural design standards required by the Zoning Code.
Parking
The applicant proposes the installation of 10 new spaces in addition to the eight spaces found under
the pump canopy. At the present time, the parking lot has six informal parking spaces and eight
spaces under the canopy. Cars are often found double and illegally parked resulting from the current
lot configuration. The new proposal represents ‘greater compliance with the requirements of this
chapter’ as required by the Zoning Code. The applicant intends to continue leasing spaces from the
adjacent parking lot to the west. The parking lot is under separate ownership, and no changes are
anticipated at this time.
8b. Minikahda Mobile – Minor Amendment to a Special Permit
3901 Excelsior Boulevard
Recommended
Action:
Motion to adopt a Resolution approving a Minor Amendment to a
Special Permit for converting the motor vehicle service area to a car
wash.
St. Louis Park Council Meeting
Item: 091806 - 8b - Minor Amendment Special Permit Minikahda Mobile 3901Excelsior Blvd
Page 2
With the current building use, the applicant is required to provide 20 parking spaces. The proposed
changes to the use result in a parking requirement of 12 spaces. This represents a substantial
improvement considering that more parking will now be available for a use of lower intensity.
The applicant has proposed minor alterations to the site entrances on Excelsior Boulevard and
France Avenue. The entrance on Excelsior Boulevard will be moved slightly to the south and west,
but will not change in width. The entrance on France Avenue will be modified in a more substantial
manner. The current entrance is approximately 80’ in width. It will be reduced to 42’ and
landscaping will be added to improve the vista along this portion of France Avenue. Both of these
roadways are under Hennepin County jurisdiction, and the proposal has been reviewed and
approved by the County.
Landscaping
The site currently features very little landscaping. The applicant is proposing a substantial
improvement to the site’s landscaping. New trees will be installed on the west, south and east sides
of the site. Additional plantings, as shown on the attached site plan, will be installed throughout the
site.
The Minikahda Mobile station is located adjacent to an existing City monument sign. This sign and
related landscaping is maintained and irrigated by the City as part of a Special Service District. The
applicant’s proposal will improve the background against which this monument is viewed upon
entering the City from the east.
Car Wash
For the car wash, in addition to meeting all Metropolitan Council requirements for water use and
disposal, the applicant must meet City standards for noise. To help mitigate any potential noise that
might come from the car wash, the applicant will construct an eight foot wall that will extend six
feet from the south east corner of the building. The wall will direct any noise from the car wash
away from the residential properties to the south.
RECOMMENDATION:
Staff recommends a motion to adopt a Resolution approving the Minor Amendment to the Special
Permit, subject to the conditions included in the Resolution.
Attachments: Resolution approving an amendment to a Special Permit
Location Map (supplement)
Site Plan and related documents (supplement)
Prepared by: Adam Fulton, Associate Planner
Reviewed by: Meg McMonigal, Planning and Zoning Supervisor
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park Council Meeting
Item: 091806 - 8b - Minor Amendment Special Permit Minikahda Mobile 3901Excelsior Blvd
Page 3
RESOLUTION NO. 06-152
Amends and Restates Resolution No. 91-127
A RESOLUTION AMENDING AND RESTATING RESOLUTION NO. 91-127
ADOPTED ON JULY 1, 1991, AND GRANTING AMENDMENT TO
EXISTING SPECIAL PERMIT UNDER SECTION(S) 36-36 OF THE ST.
LOUIS PARK ORDINANCE CODE RELATING TO ZONING TO ALLOW
CONVERSION OF A MOTOR VEHICLE SERVICE AREA TO A CAR
WASH FOR PROPERTY ZONED C-1 NEIGHBORHOOD COMMERCIAL
LOCATED AT 3901 EXCELSIOR BOULEVARD
Findings
WHEREAS, Alberto Bertomeu (Minikahda Mobile) has made application to the City
Council for an amendment to an existing special permit under Section(s) 36-36 of the St. Louis
Park Ordinance Code to allow conversion of a motor vehicle service area to a car wash at 3901
Excelsior Boulevard within a C-1 Neighborhood Commercial Zoning District having the following
legal description:
Par 1: All that part of North East Quarter of South East Quarter of Section 6,
Township 28, Range 24 West of the 4th Principal Meridian described as follows to-
wit: Commencing at the point of intersection of the center line of Excelsior Road
with the center line of France Avenue as said Road and Avenue are located and
shown on the plat of Mendoza Park; thence running Southwesterly along said center
line of said Excelsior Road to a point made by the intersection of said center line of
said Road and the center line of Evergreen Avenue (said center line of said
Evergreen Avenue shall be a line parallel with Southwesterly line of Block 15, said
Mendoza Park and 40 feet Southerly measured at right angles from Southwesterly
line of said Block 15) extended Northwesterly to make said intersection with center
line of said Excelsior Road; thence running Southeasterly along said center line of
said Evergreen Avenue until it intersects center line of France Avenue; thence
Northerly along center line of said France Avenue to point of commencement.
Par 2: That part of the Northeast Quarter of the Southeast Quarter of Section 6,
Township 28, Range 24 West of the 4th Principal Meridian described as follows:
Commencing at a point made by the intersection of the center line of Excelsior Road
and the center line of Evergreen Avenue (said center line of said Evergreen Avenue
shall be a line parallel with the Southwesterly line of Block 15 of Mendoza Park and
40 feet Southerly measured at right angles from the Southwesterly line of said Block
15) extended Westerly to make said intersection with the center line of said Excelsior
Road; thence running Southeasterly along said center line of said Evergreen Avenue
until it intersects the center line of France Avenue; thence Southerly along the center
line of France Avenue to a point made by the intersection of the said center line of
France Avenue; with a line perpendicular to the center line of Excelsior Road and
intersecting the said center line of Excelsior Road at a point 315.5 feet Southwesterly
from the point of intersection of the said center line of Excelsior Road with the East
St. Louis Park Council Meeting
Item: 091806 - 8b - Minor Amendment Special Permit Minikahda Mobile 3901Excelsior Blvd
Page 4
line of said Section 6, Township 28, Range 24, thence Northwesterly to a point in the
center line of Excelsior Road 315.5 feet Southwesterly from the intersection of said
center line of said Excelsior Road with the East line of said Section 6, Township 28,
Range 24; thence Northeasterly along the center line of said Excelsior Road to the
point of beginning.
Subject to easements of the public in France Avenue and Excelsior Road; (as
to Pars 1 and 2)
WHEREAS, the City Council has considered the information related to Planning Case Nos.
91-18-SP and 06-57-CUP and the effect of the proposed conversion on the health, safety, and
welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, the
effect on values of properties in the surrounding area and the effect of the use on the Comprehensive
Plan; and compliance with the intent of the Zoning Ordinance; and
WHEREAS, a special permit was issued regarding the subject property pursuant to
Resolution No. 91-127 of the St. Louis Park City Council dated July 1, 1991, which contained
conditions applicable to said property; and
WHEREAS, due to changed circumstances, amendments to those conditions are now
necessary, requiring the amendment of that special permit; and
WHEREAS, it is the intent of this resolution to continue and restate the conditions of the
permit granted by Resolution No. 91-127, to add the amendments now required, and to consolidate
all conditions applicable to the subject property in this resolution;
WHEREAS, the contents of Case Nos. 91-18-SP and 06-57-CUP are hereby entered into
and made part of the public hearing record and the record of decision for this case.
Conclusion
NOW THEREFORE BE IT RESOLVED that Resolution No. 91-127 (document not
filed) is hereby restated and amended by this resolution which continues and amends a special
permit to the subject property for the purposes of permitting the conversion of the motor vehicle
service area to a car wash within the C-1 Neighborhood Commercial Zoning District at the location
described above based on the following conditions:
1. The site shall be developed, used and maintained in accordance with Exhibit A –
Grading and Landscape Plan and Exhibit B – Elevation Plan, such documents incorporated
by reference herein.
2. There shall be a landscape easement executed in the favor of the City allowing the
City right of entry for establishment and maintenance of landscaped materials.
3. The signage on the canopy shall be limited to the company colors and logo. No
printed message or identification shall be permitted.
St. Louis Park Council Meeting
Item: 091806 - 8b - Minor Amendment Special Permit Minikahda Mobile 3901Excelsior Blvd
Page 5
4. No Certificate of Occupancy shall be issued until all required improvements are
completed.
5. The special permit shall be amended on September 18, 2006, to incorporate all of the
preceding conditions and add the following conditions:
a. The site shall be developed, used and maintained in accordance with exhibits
incorporated by reference herein.
b. Prior to issuance of the building permit, the applicant shall modify the plans to show:
a. An 8’ wall extending 6’ from the southeast corner of the existing building.
b. New cement stucco on the rear portion of the existing building.
c. Location of the emergency pump shut-off.
d. Location of a phone not requiring a coin.
e. Location of fire extinguishers.
c. Prior to issuance of a building permit, the applicant shall:
a. Obtain all other required permits or governmental approvals.
b. Submit a Letter of Credit or Cash Escrow to guarantee the construction of public
improvements, street cleaning during construction, and the installation of
landscaping. The guarantee shall be for 125% of the cost of said improvements.
c. Submit building materials colors and samples to the Zoning Administrator for
approval.
d. The applicant shall not operate the car wash between the hours of 10:00 p.m. and 7:00
a.m. on weekdays and 10:00 p.m. and 9:00 a.m. on weekends.
e. Waste, recycling and refuse storage shall take place within the building or shall
otherwise be fully screened from off-site view.
f. All mechanical equipment shall be fully screened from off-site view.
g. A sign permit shall be required for any new or replacement signage on the site. All
signage shall be installed and maintained in full compliance with the Zoning Code.
h. The applicant shall comply with the following conditions during construction:
1. All City noise ordinances shall be complied with, including that there be no
construction activity between the hours of 10 p.m. and 7 a.m.
2. Loud equipment shall be kept as far as possible from residences at all times.
St. Louis Park Council Meeting
Item: 091806 - 8b - Minor Amendment Special Permit Minikahda Mobile 3901Excelsior Blvd
Page 6
3. The site shall be kept free of dust and debris that could blow onto neighboring
properties.
4. Public streets shall be maintained free of dirt and shall be cleaned as necessary.
5. The Zoning Administrator may impose additional conditions if it becomes
necessary in order to mitigate the impact of construction on surrounding
properties.
In addition to any other remedies, the developer or owner shall pay an administrative fee of $750 per
violation of any condition of this approval.
Under the Zoning Ordinance, this permit shall be revoked and cancelled if the building or structure
for which the conditional use permit is granted is removed.
Assent form and official exhibits must be signed by applicant (or applicant and owner if applicant is
different from owner) prior to issuance of building permit.
Reviewed for Administration: Adopted by the City Council September 18, 2006
City Manager Mayor
Attest:
City Clerk
St. Louis Park Council Meeting
Item: 091806 - 8c - Presentation - Move Up In The Park
Page 1
8c. PRESENTATION - Move Up in the Park Program Update
This is a presentation report. No action is required.
PURPOSE:
The purpose of this report and related presentation is to provide visibility to the Move-Up in the
Park program. The overall Move-Up Housing Program sometimes gets lost in the greater
publicity generated by the vacant land sale process; the number of residents that have benefited
from the Move Up remodeling programs far exceed the number of larger homes that will be built
through the sale of vacant lots.
This report will demonstrate the impact of the City Council’s direction and support in creating
and funding these programs. It also provides an opportunity to increase residents’ awareness
about the program’s success. To this end, the presentation at the meeting will be televised for
cable TV and the website.
The Move-Up Program kicked-off with robust marketing through the Home Remodeling Fair,
Park Perspective, Cable TV, Star Tribune West Metro and direct mailings in 2005. The
promotional efforts have been very effective and the Move Up housing program is an unqualified
success. The attached narrative summary and table outline program activity through August 31,
2006.
PRESENTATION:
The city’s housing goal to promote and facilitate more homes for families is most effectively
achieved through the expansion of existing homes. The presentation will cover the following
citywide activity:
Private Residential Remodeling Activity
Numbers
Locations
Comparison with 2005
Move Up in the Park
Numbers and locations
Comparison with 2005
Types of improvements – photos
Participants’ comments
City investment /private investment
Attachments: Updated Move Up Activity Summary
City Map with Move-Up Program Activity (supplement – 18 copies)
Prepared by: Kathy Larsen, Housing Programs Coordinator
Approved by: Tom Harmening, City Manager
St. Louis Park Council Meeting
Item: 091806 - 8c - Presentation - Move Up In The Park
Page 2
MOVE UP IN THE PARK
PROGRAMS ACTIVITY SUMMARY
The Move Up program resulted from the Housing Summit’s emphasis of facilitating and
promoting the expansion of existing homes as the most effective tool to achieve more family size
homes in the city. While the Move Up in the Park program successfully kicked off last year,
2006 is proving to be an even more active year of vigorous home improvement activity. A
synergy between the marketing of our “Move up in the Park” programs and services, with strong
remodeling interest is leading to resident use that is outpacing projections.
• In the first eight months, the transformation loans, design services and remodeling
advisor visits are on pace to exceed 2006 estimates. Already twenty-one homes have
been significantly expanded using the transformation loan.
• In the first eight months of 2006, more discount loans were used than by this time in
2005. Loan activity tends to pick up in the second half of the year, so we should exceed
last year’s activity. St. Louis Park far exceeds the use this program by any other city
except Minneapolis and St. Paul.
• The remodeling home tour attracted more residents than last year’s.
• The ever popular four community home remodeling fair attracted another 2,000
attendees, approximately half of them St. Louis Park residents.
• Neighborhood home improvement and energy workshops are being scheduled for fall.
• Bidders have been selected to construct new homes on three of the vacant public parcels.
The Move Up in the Park Program Update is attached. It includes a table which provides a
snapshot of the current use of the Move Up programs and services along with funding levels. It
also includes a description of each of the program components.
St. Louis Park Council Meeting
Item: 091806 - 8c - Presentation - Move Up In The Park
Page 3
MOVE UP IN THE PARK PROGRAMS UPDATE
The current status of the Move Up in the Park Program is described below. Included is a table
which provides a snapshot of the current use of the Move Up programs and services along with
funding levels. Also included is a description of each of the program components.
Table 1. Move Up Housing Activity Report, January 1 – August 31, 2006
Activity
Goal To Date Annual
Budget
Expended
8/30/2006
Remaining
Transformation Loan 15 21 $475,000 $474,000 $1,000
Architectural Design Service 100 83 $22,500 $18,675 $3,825
Remodeling Advisor 150 149 $19,500 $19,370 $130
Discount Loans 80 66 $150,000 $140,552 $9,448
Home Remodeling Tour 1,000
attendees
1,200 $5000 $5000 $0
Home Remodeling Fair 2,000
attendees
2,000 $0 $0 $0
Neighborhood Home Improvement
and Energy Workshops
4 2 scheduled $2,500 $0 $2,500
Vacant Public Land for Single
Family Homes
Bidders
selected for
3 parcels
Description of Programs
The Move Up in the Park initiatives include educational, technical and financial activities
designed to motivate and assist residents with renovation to their homes. The overall initiatives
are more successful than projected, especially for the technical and design assistance, and
program costs are being held in line. Each of the programs is described below.
• Transformation Loan
The purpose of this loan is to encourage residents with incomes at or below 120% of median
area income ($92,000 for a family of four) to expand their homes. The program provides
deferred loans for 25% of the applicant’s home expansion project cost. Loan repayment at
0% interest is deferred until the home is sold - if the resident remains in the home for 30
years, the loan will be forgiven. This in effect establishes a revolving loan pool which will
continue to fund future expansions.
St. Louis Park Council Meeting
Item: 091806 - 8c - Presentation - Move Up In The Park
Page 4
This loan requires significant upfront work by the residents, from deciding on the scope of
the project to selecting contractors. In 2006, the average loan exceeded $20,000.
o Only residents making significant expansions are eligible. The minimum project cost
must exceed $35,000.
o The maximum loan amount is $37,500, if construction costs are $150,000.
o The City has established a revolving loan pool, administered by a third party.
o The loan has 0% interest with a carrying cost fee of 3% paid by the borrower.
• Architectural Design Service
This service provides an architectural consultation for residents to assist with brainstorming
remodeling possibilities and to raise the awareness of design possibilities for expansions.
Residents select an approved architect from a pool developed in conjunction with the
American Institute of Architects and local architects. All homeowners considering
renovations would be eligible for this service regardless of income, however to ensure
committed participants, residents make a $25 co-pay. The projection of 50 visits during the
first year was exceeded. Resident surveys not only provided ideas to refine the program, but
indicated a high level of satisfaction with the service. An evaluation meeting with the AIA
and involved architects provided further ideas to refine the program for 2006.
• Remodeling/Rehab Advisor
The intention of this service is to help residents improve their homes (either maintenance or
value added improvements) by providing technical help before and during the construction
process. All homeowners are eligible for this service regardless of income. More than twice
as many residents requested this service than anticipated. Resident surveys indicated that
homeowners valued the service and would recommend it to others. The City contracts with
the Center for Energy and Environment (CEE) for this service.
• Discount Loan Program
This program encourages residents to improve their homes by “discounting” the interest rate
on the Minnesota Housing Finance Agency (MHFA) home improvement loans. The
MHFA’s Community Fix-up Fund is restricted to Minnesota residents residing in cities that
elect to participate in the program. Residents with incomes of $63,000 or less qualify for a
greater discount than those with incomes of $90,000 or less. Eligible improvements include
most home improvement projects with the exception of luxury items such as pools and spas.
The City’s Housing Rehabilitation Fund is the funding source for the discount loan program,
and CEE is the loan administrator.
St. Louis Park implemented the discounting of MHFA loans in late 1999 as a pilot project.
Successful marketing efforts have led the City to be third among all Minnesota cities to use
the MHFA loans, only exceeded by Minneapolis and St. Paul.
St. Louis Park Council Meeting
Item: 091806 - 8c - Presentation - Move Up In The Park
Page 5
Chart 1. Historical Discount Loan Activity
Discount Loans - Historic
19
52
125
84
40 36
82
90
0
40
80
120
1999 2000 2001 2002 2003 2004 2005 2006
YearNumber of Loans
• Home Remodeling Tour
The 2nd annual Home Remodeling Tour of six recently remodeled homes proved very
popular with an average 450 residents visiting each of the six tour homes. The Tour’s goal is
to provide residents hands-on examples of remodeling and expansion projects of typical St.
Louis Park housing, to motivate and encourage residents to enlarge and enhance their homes.
• Annual Home Remodeling Fair
The cities and community education departments of St. Louis Park, Hopkins, Minnetonka
and Golden Valley co-sponsored the 2006 Fair. Over 2,000 residents from the four cities
attended the one day event, with over half of the attendees living in St. Louis Park. The fair
provides residents an opportunity to attend seminars, talk with vendors and city staff about
permits, zoning, home improvement loans, and environmental issues related to remodeling.
The fair is now a self-sustaining event where vendor registration fees more than cover the
costs of the event.
• Neighborhood Home Improvement and Energy Workshops
Four neighborhood workshops are planned for fall 2006. The timing of the workshops is to
continue the excitement and buzz about remodeling into the fall. The purpose is to provide
concrete education about codes and zoning, design and rehab assistance and information
about the city’s financial incentives including existing loan programs. City staff and CEE
will conduct the workshops, prepare brochures and handle mailings.
• Vacant Public Land
The first parcels were let for bid in June and bidders selected in July. Two additional parcels
were let in July and a bidder was selected for a parcel in August.