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Home My WebLink About2007/10/22 - ADMIN - Agenda Packets - City Council - Study SessionCity Council Study Session October 22, 2007 6:40 p.m. Council Chambers Discussion Items 1. 6:40 p.m. Future Study Session Agenda Planning 2. 6:45 p.m. Wireless Update 3. 7:15 p.m. 2008 Budget Discussion 4. 7:35 p.m. 2008-2012 CIP Discussion 5. 8:35 p.m. Solid Waste Contract Delivery Options Discussion 6. 9:35 p.m. Communications (verbal) Written Reports 7. Liquor Licenses for Establishments with Bowling Alleys 8. Friends of the Arts Update: 2007 Accomplishments 9. September 2007 Monthly Financial Report 10. Quarterly Investment Report (July – September 2007) 11. Parks & Recreation Advisory Commission Mid-Year Report 9:40 p.m. Adjourn Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administrative Services Department at (952) 924-2525 (TDD (952) 924-2518) at least 96 hours in advance of meeting. Meeting Date: October 22, 2007 Agenda Item #: 1 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Future Study Session Agenda Planning. RECOMMENDED ACTION: Council and the City Manager to set the agenda for the Tuesday, November 13, 2007 study session, which will start at 6:40 p.m. to allow for a special Council meeting to approve canvassing of election results at 6:30 p.m. Please note that for November 5, it is proposed that a special study session be held prior to the formal Council meeting to receive an update on the marketing and branding initiative. POLICY CONSIDERATION: Does the Council agree with the agenda as proposed? BACKGROUND: At each study session, approximately five minutes are set aside to discuss the next study session agenda. The Council is meeting on Tuesday, November 13, 2007 because City Hall is closed on November 12 in observance of Veteran’s Day. For this purpose, attached please find the tentative agenda and proposed discussion items for the study session on November 13. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: None. Attachment: Tentative Study Session Agenda for November 13, 2007 Prepared by: Marcia Honold, Management Assistant Approved by: Tom Harmening, City Manager Meeting of October 8, 2007 Page 2 Subject: Future Study Session Agenda Planning Future Study Session Agenda Planning Tentative Discussion Items Tuesday, November 13, 2007 – 6:40 p.m. (after special Council meeting to canvass election results) 1. Future Study Session Agenda Planning – Administrative Services (5 minutes) 2. Program Budget Discussion – Finance (60 minutes) This is the third of four planned budget discussions with Council, scheduled for study sessions on October 8, October 22, November 13 and November 26. On November 13, the Public Works and Parks & Recreation Department Directors will review the programs and services they provide and discuss their 2008 proposed budgets. Public Works and Finance will also review 2008 utility rates with Council. Does the Council want to direct staff to make any changes prior to the adoption of the budget in December? 3. Reinvestment Assistance Policy – Community Development (30 minutes) Does the Council support the policy as it currently reads? 4. Irv’s Redevelopment – Real Estate Recycling – Community Development (30 minutes) Is the City Council/EDA interested in providing reinvestment assistance for the redevelopment of the former Irv’s Small Engine Repair property along Lake Street. 5. Highway 7/Wooddale Project Update – Public Works (60 minutes) Staff will provide Council with an update on the Highway 7 and Wooddale Avenue grade separated crossing project. Staff will review the final concepts and discuss next steps. 6. Communications – Administrative Services (10 minutes) Time for communications between staff and Council will be set aside on every study session for the purposes of information sharing. 9:55 p.m. End of Meeting Meeting Date: October 22, 2007 Agenda Item #: 2 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Wireless Update. RECOMMENDED ACTION: To update Council on the wireless project. Please note that the actual status of the project is likely to change between the time Council receives this report and the study session, based on additional work. Updates will be provided at the Study Session. POLICY CONSIDERATION: None. BACKGROUND: At its September 24, 2007 study session, Council received and discussed an update on the wireless project. Following preliminary remarks by City staff, ARINC representatives Ruth Hough and Mike Siok presented an update to Council. That discussion included an update on Phase 2 (southeast), Phase 3 (northwest), and an update on continued work and subscriber usability of service Phase 1 (northeast). At that time ARINC indicated that for Phase 2, significant design work had been completed and some poles had been installed. In Phase 3, design work had begun. It was reported by ARINC that Phase 1 needed significant re-work in order to both complete this area and provide subscriber-level service that is reliable. Phase 1 includes the only fully signed up subscribers – about 260. However, because those subscribers have not yet had reliable service, staff recommended waiver of their fees for September and October while remediation work continued. It was also made clear by the City Council that remediation of Phase 1 to fill in coverage gaps, provide bandwidth, and reliable service for which subscribers could be charged was of critical importance to demonstrate this service can work. ARINC representatives indicated it understood this, would add the necessary resources, and would be forming “tiger teams” to address issues in Phase 1, while also continuing work in Phases 2, 3, and 4 such that all project work would be completed by November 30, 2007. Since September 24, much work has been completed. Here is what ARINC hopes to report at the October 22 meeting: • Almost all of Phase 2 has been built. ARINC expects to report most of this quadrant is ready for final testing on October 22, with the ability to have a chargeable service by November 1. • Significant design and installation work has been completed in Phase 3. The schedule calls for service availability in Phases 3 and 4 by the end of November. Meeting of October 22, 2007 Page 2 Subject: Wireless Update • Performance in parts of Phase 1 is acceptable. This has resulted from some technical configuration changes. Work continues in these parts that will result in some interruptions to provide remediation. The remainder of bullet points in this section relate to ARINC’s remediation work to address coverage and speed of service issues in the remainder of Phase 1. • In Phase 1, the area generally bounded by Twin Lakes on the north, County Road 25 on the south, Highway 100 on the west, and the eastern border (generally France Avenue) has been remediated such that it is available for final testing beginning October 22, with a chargeable service ready by November 1. In order to remediate this area, ARINC is moving some poles, and adding some poles and fiber connections. • In Phase 1, the area generally bounded by the northern border, Highway 7 on the south, Highway 100 on the east, and Brunswick Avenue on the west is currently being remediated with moves and additions of poles, and addition of fiber connections. ARINC expects to report that this area will be ready for final testing beginning October 29. • In Phase 1, ARINC expects to report that the Lake Forest area is being remediated next and that this area will be ready for final testing beginning November 5. • In Phase 1, the area generally bounded by the northern border, the JCC on the east, Cedar Lake Road on the south, and Brunswick Avenue on the west is being remediated next. ARINC expects to report that this area will be ready for final testing beginning November 12. To assist ARINC, some major activities completed or being completed by or on behalf of the City include: • Securing permission from Novartis, Park Ridge Apartments, and Park Place for ARINC to mount equipment on rooftops as part of its Phase 1 remediation. • Re-opening discussions with Xcel Energy for selective use of some of its assets. • Quick staff turnaround on review, resolution, and approval of ARINC proposed pole locations in concert with City Council criteria. This process has been much smoother as the project has progressed. • Coordination of access to the fiber network resources. • Facilitating permit processing to approve pole locations. • Pole location resolution with residents and businesses. • Diseased tree removal. • Communication and coordination related to radio mounting prototypes on various structures. • Significant drafting of the testing and acceptance document, agreement which is a necessary component of project acceptance and compensation. • Review and auditing of network performance, which are reported to ARINC for its troubleshooting and remediation. Attached for Council information are the most recent project schedule and staffing plan submitted by ARINC. ARINC may provide an updated schedule and plan at the Council meeting. Meeting of October 22, 2007 Page 3 Subject: Wireless Update It is anticipated that ARINC will describe its progress-to-date and current plans to complete the project by November 30, 2007 at the study session. Successful completion by that time is critical to provide reliable wireless service. Current and prospective subscriber concern continues to grow, and the wireless business model continues to be at risk. FINANCIAL OR BUDGET CONSIDERATION: Due to delays, this project’s business model continues to be at risk. Also, due to change orders and other costs, the project is about $150,000 over budget assuming no credit for public safety and public service use of the network. Please note that within this $150,000 is approximately $100,000 the City’s Park Wi-Fi business enterprise paid to the City’s General Fund for permitting and facility costs. VISION CONSIDERATION: None. Attachment: ARINC Staffing and Work Schedule Prepared by: Clint Pires, Chief Information Officer Approved by: Tom Harmening, City Manager Meeting of October 22, 2007 Page 4 Subject: Wireless Update October 2007 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 12 3 456 78 9 1011 1213 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 *** Note: Proxim personnel will be added to the schedule as required. Dig: 3-6 personnel Dig: 3-6 personnel Dig: 3-6 personnel Dig: 3-6 personnel Dig: 3-6 personnel Dig: 3-6 personnel J&R: 3-7 personnel J&R: 3-7 personnel J&R: 3-7 personnel Install1, Install2, Install3 J&R: 3-7 personnel Marc, Chuck, Q, Alex Scott, Mike Marc, Chuck, Q, Alex Scott Dig: 3-6 personnel Dig: 3-6 personnel Dig: 3-6 personnel Dig: 3-6 personnel Dig: 3-6 personnel Marc, Chuck, Q, Alex Scott Marc, Chuck, Q, Alex Scott, Mike J&R: 3-7 personnel Dig: 3-6 personnel Dig: 3-6 personnel Dig: 3-6 personnel Scott Brian, John Brian, John Dig: 3-6 personnel Dig: 3-6 personnel Dig: 3-6 personnel Install1, Install2, Install3 Install1, Install2, Install3 Install1, Install2, Install3 Scott Brian, John Marc, Chuck, Alex Scott, Jan Marc, Chuck, Q, Alex Scott Brian, John Install1, Install2, Install3 Dig: 3-6 personnel Marc, Chuck, Alex Marc, Chuck, Alex Brian, John Install1, Install2, Install3 Brian, JohnBrian, John Brian, John Scott, Mike Marc, Chuck, Q, Alex J&R: 3-7 personnel Scott Install1, Install2, Install3 Install1, Install2, Install3 Brian, John Brian, John J&R: 3-7 personnel J&R: 3-7 personnel Dig: 3-6 personnel Marc, Chuck, Q, Alex Marc, Chuck, Q, Alex Install1, Install2, Install3 Install1, Install2, Install3 Brian, John Brian, John Scott, Mike J&R: 3-7 personnel J&R: 3-7 personnel Brian, John Anthony, Alex, Scott Marc, Q, Chuck Install1, Install2, Install3 Anthony, Alex, Scott Marc, Q, Chuck Install1, Install2, Install3 Install1, Install2, Install3 Scott, Mike Dig: 3-6 personnel Dig: 3-6 personnel John John Marc, Q, ChuckMarc, Q, Chuck Marc, Q, Chuck Scott, Mike Scott, Mike John Marc, Q, Chuck Marc, Q, Chuck Scott Scott John John Dig: 3-6 personnel John Install1, Install2, Install3 Anthony, Alex, Scott Install1, Install2, Install3 Marc, Q, Chuck Install1, Install2, Install3 Marc, Q, Chuck Anthony, Alex, Scott John John Install1, Install2, Install3 Install1, Install2, Install3 Install1, Install2, Install3 Install1, Install2, Install3 Marc, Chuck, Q, Alex Marc, Chuck, Q, Alex Scott John Chuck Chuck Install1, Install2, Install3 Scott, Mike Install1, Install2, Install3 Anthony, Alex, Scott Install1, Install2, Install3 Marc, Q, Chuck John Dig: 3-6 personnel November 2007 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 123 45 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 *** Note: Proxim personnel will be added to the schedule as required. Dig: 3-6 personnel Scott Brian, John Install1, Install2, Install3 Brian, John Install1, Install2, Install3 Scott Marc, Chuck, Q, Alex Dig: 3-6 personnel Dig: 3-6 personnel Brian, John Scott, Jan Marc, Chuck, Q, AlexMarc, Chuck, Q, Alex Brian, JohnBrian, John Brian, JohnBrian, John Scott, Jan Install1, Install2, Install3 Dig: 3-6 personnel Dig: 3-6 personnel Dig: 3-6 personnel Brian, John Dig: 3-6 personnel Scott Marc, Chuck, Q, Alex Scott Marc, Chuck, Q, Alex Scott Marc, Chuck, Q, Alex Scott, Jan Install1, Install2, Install3 Install1, Install2, Install3 Brian, John Brian, John Marc, Chuck, Q, Alex Marc, Chuck, Q, Alex Scott Install1, Install2, Install3 Marc, Chuck, Q, Alex Scott Marc, Chuck, Q, Alex Marc, Chuck, Q, Alex Marc, Chuck, Q, Alex Install1, Install2, Install3 Install1, Install2, Install3 Brian, John Brian, John Scott, Jan Install1, Install2, Install3 Install1, Install2, Install3 Scott, Jan Brian, John Scott Install1, Install2, Install3 Install1, Install2, Install3 HolidayHoliday Brian, John Marc, Chuck, Q, Alex Marc, Chuck, Q, Alex Marc, Chuck, Q, Alex Brian, JohnBrian, John Marc, Chuck, Q, Alex Scott, Mike Brian, John Scott Brian, John Marc, Chuck, Q, Alex Scott, Mike Brian, John Install1, Install2, Install3 Install1, Install2, Install3 Install1, Install2, Install3 Install1, Install2, Install3 Install1, Install2, Install3 Install1, Install2, Install3 Install1, Install2, Install3 Install1, Install2, Install3 Scott, Mike Brian, John IDTask NameDuration1SLP First and Second Quadrant92 days22nd Quadrant64 days3Frank, Q review 2nd Quadrant5 days4Q, Brian review 2Q with FL5 days5SLP review approve NAP/PAP/AP locations5 days6Schedule Parson's Excel Installs20 days7Build NAPs/PAPs - Locates and Pole Install5 days8Design NAP18000 AP5 days9Approve NAP18000 Design Locations5 days10Build NAP18000 Aps - Locates and Pole Install5 days11Install AP's NAP 180005 days12Design AP's NAP 190005 days13Approve NAP19000 Design Locations2 days14Build AP's NAP 19000 - Locates and Install Poles5 days15Install AP's NAP 190005 days16Design AP's NAP 20000 and Rec Center NAP5 days17Approve NAP20000 Design Locations2 days18Build AP's NAP 20000 - Locates and Install Poles5 days19Install AP's NAP 200005 days20Desgin AP's NAP220003 days21Approve NAP22002 days22Build AP's NAP 22000 AP's - Locates and Install poles7 days23Install Aps 220005 days242nd Quadrant Documentation64 days25Test/Optimize Quadrant32 days263rd Quadrant62 days27Design NAPs/PAPs 3rd Quadrant3 days28SLP Approve NAP/PAP locations2 days29Schedule Parson's Excel Installs20 days30Build NAPs/PAPs - Locates and Pole Install5 days31Install NAPs/PAPS4 days32Desgin NAP4000 AP's3 days33Approve NAP 4000 AP Design Locations2 days34Buld NAP 4000 AP's - Locates and Pole Install5 days35Install NAP 4000 AP's4 days36Desgin NAP 5000 AP's3 days37Approve NAP 5000 AP Design Locations2 days38Buld NAP 5000 AP's - Locates and Pole Install5 days39Install NAP 5000 AP's4 days40Design NAP 7000 AP's3 days41Approve NAP 7000 AP design Locations2 days42Build NAP 7000 AP's - Locates and Pole Install5 days43Install NAP 7000 AP's4 days44Desgin NAP 8000 AP's3 days45Approved NAP 8000 AP Design Locations2 days46Buld NAP 8000 AP's - Locates and Pole Install5 days47Install NAP 8000 AP's4 days48Design NAP 9000 AP's3 days49Approve NAP 9000 AP Design Locations2 days50Build NAP 9000 - Locates and Pole Install5 days51Install NAP 9000 AP's4 days52Desgin NAP 10000 AP's3 days53Approved NAP 10000 AP Design Locations2 days54Buld NAP 10000 AP's - Locates and Pole Install5 daysSLP - FL,ARINC - QARINC - Q,U-Reka - B,U-RekaSLPU-RekaU-Reka,DIGARINC,ProximSLPU-Reka,DIGU-Reka,ARINCARINC,ProximU-Reka,DIGU-Reka,ARINCARINC,ProximU-Reka,DIGU-Reka,ARINCProxim,ARINCJohn Schultz,QSLPU-RekaU-Reka,DIGARINC,U-RekaQ,John SchultzSLPU-Reka,DIGARINC,U-RekaQ,John SchultzSLPU-Reka,DIGARINC,U-RekaJohn Schultz,QSLPU-Reka,DIGARINC,U-RekaJohn Schultz,QSLPU-Reka,DIGARINC,U-RekaQ,John SchultzSLPU-Reka,DIGARINC,DIGJohn Schultz,QSLPU-Reka,DIG7/87/157/227/298/58/128/198/269/29/99/169/239/3010/710/1410/2110/2811/411/1111/1811/2512/212/9ter4th QuarterTaskSplitProgressMilestoneSummaryProject SummaryExternal TasksExternal MilestoneDeadlinePage 1Project: SLP 1st 2nd 3rd 4th quad planDate: Mon 10/15/07 IDTask NameDuration55Install NAP 10000 AP's4 days56Design NAP 11000 AP's3 days57Approve NAP 11000 AP Design Locations2 days58Build NAP 11000 - Locates and Pole Install5 days59Install NAP 11000 AP's4 days603rd Quadrant Documentation62 days61Test/Optimize Quadrant51 days624th Quadrant49 days63Design NAPs/PAPs 4th Quadrant3 days64SLP Approve NAP/PAP locations2 days65Schedule Parson's Excel Installs20 days66Build NAPs/PAPs - Locates and Pole Install5 days67Install NAPs/PAPs4 days68Desgin NAP 12000 AP's3 days69Approve NAP 12000 AP Design Locations2 days70Build NAP12000 AP's - Locates and Pole Install5 days71Install NAP12000 AP's4 days72Design NAP 13000 AP's3 days73Approve NAP 13000 AP Design Locations2 days74Build NAP 13000 - Locates and Pole Install5 days75Install NAP 13000 AP's4 days76Desgin NAP 14000 AP's3 days77Approve NAP 14000 AP Design Locations2 days78Buld NAP 14000 AP's - Locates and Pole Install5 days79Install NAP 14000 AP's4 days80Design NAP 16000 AP's3 days81Approve NAP 16000 AP Design Locations2 days82Build NAP 16000 - Locates and Pole Install5 days83Install NAP 16000 AP's4 days84Design NAP 17000 AP's3 days85Approve NAP 17000 AP Design Locations2 days86Build NAP 17000 - Locates and Pole Install5 days87Install NAP 17000 AP's4 days884th Quadrant Documentation49 days89Test/Optimize Quadrant37 days90Miscelaneous Cleanup Items10 days91Design coverage for Q1 holes5 days92Optimize AP's Q1 holes5 daysARINC,U-RekaQ,John SchultzSLPUREKA,DIGARINC,U-RekaARINC,ProximMarc Barnett,Brian EstremSLPU-RekaU-Reka,DIGARINC,U-RekaMarc Barnett,Brian EstremSLPDIG,U-RekaARINC,U-RekaMarc Barnett,Brian EstremSLPU-Reka,DIGARINC,U-RekaMarc Barnett,Brian EstremSLPU-Reka,DIGARINC,U-RekaMarc Barnett,Brian EstremSLPU-Reka,DIGU-Reka,ARINCMarc Barnett,Brian EstremSLPU-Reka,DIGU-Reka,ARINCARINC,ProximQARINC,Proxim7/87/157/227/298/58/128/198/269/29/99/169/239/3010/710/1410/2110/2811/411/1111/1811/2512/212/9ter4th QuarterTaskSplitProgressMilestoneSummaryProject SummaryExternal TasksExternal MilestoneDeadlinePage 2Project: SLP 1st 2nd 3rd 4th quad planDate: Mon 10/15/07 Meeting Date: October 22, 2007 Agenda Item #: 3 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: 2008 Budget Discussion – Administrative Services Department RECOMMENDED ACTION: Staff requests that the City Council discuss the proposed 2008 budget activities for the Administrative Services Dept. with the City Manager and department head. This discussion is intended to focus on the various programs in the Administrative Services department and the budget necessary to accomplish those program activities. This discussion is not structured to be a line item budget review. POLICY CONSIDERATION: Does the budget adequately fund departmental activities? Are there specific questions that Councilmembers want staff to follow-up on? Are there programs or services Council would like to see added, deleted or changed? BACKGROUND: Nancy Gohman, Deputy City Manager/HR Director, will be at the meeting on Monday to discuss Human Resources and Administrative Services budgets for 2008. All other department directors will provide an overview of their budgets at future Study Sessions as well. VISION CONSIDERATION: Some line items in the budget have a relationship to Vision related directives. Attachments: Departmental Budget Information and Summaries Prepared by: Nancy Gohman, Deputy City Manager/HR Director Reviewed by: Bruce DeJong, Finance Director Approved by: Tom Harmening, City Manager Human Resources We work with you! St Louis Park staffing statistics – it’s our great staff that make things work! We have 254 benefit earning staff in St. Louis Park. This breaks into: 135 Non-union staff 38 Patrol – Law Enforcement Labor Services, Inc. – LELS Local 206 11 Dispatch – LELS Local 220 8 Sergeants – LELS Local 218 17 Firefighters – International Association of Firefighters – IAFF Local 993 54 Maintenance – International Union of Operating Engineers – Local 49 We also have: 25 Paid-on-call Firefighters 100 – 200 Seasonal/temporary employees at various worksites during the year Organizational Development – Providing tools to help our staff grow, change & learn We develop and offer a variety of training and development programs for our employees through our Organizational Development Division. Some of the programs are: University of Park (UP) – New in 2007 This class was open to public sector employees and runs from fall 2007 through May 2008. Over 30 individuals applied for the 24 spaces in the program. Candidates for the program were required to successfully complete an interview and those who best fit the program were accepted. We have 10 students from other organizations and 14 from St. Louis Park. Students learn about leadership, performance management, setting goals, government overview and change management. Students are paired with mentors to help them in their leadership growth and development. Students are also required to complete a Capstone project prior to May graduation. This program generates revenue. Meeting of October 22, 2007 Subject: 2008 Budget Discussion - Administrative Services Department ________________________________________________________________________________________________________ Page 2 Learning and Development Programs are developed or coordinated through OD and offered to St. Louis Park employees and other public sector staff. No fee is charged for St. Louis Park staff to attend. Course fees are charged to non-SLP staff. These programs generate revenue. Courses run from October through May. This year we are offering: • Generations at Work • Walking the Narrow Road of Leadership: Becoming the Law Enforcement Leader Who Makes an Impact on the Organizational Culture (also open to non-public safety staff) • Social and Emotional Intelligence • The Champion Within • Running with Scissors: Why Smart People Do Dumb Things (how to avoid them) • Verbal Judo • Courage: Do You Have It? • We Live in a Mixed-Bag World Continuing Professional Development OD also offers other connections to training, coaching, meeting facilitation, assistance with problem solving and workplace connections. Leadership Summit! In October, our Directors and Supervisors will meet with their peers from the cities of Burnsville, Eden Prairie and Minnetonka to participate in a Leadership Summit. The benefits of the program include peer-to-peer learning, networking, sharing solutions and ideas about issues faced every single day. Staff will get to hear the City Managers from these four cities share their view of leadership. These are just a few of our highlights and offerings from OD. Get ahead of the curve. Learning & Development Seminars 2007 – 2008 City of St. Louis Park Meeting of October 22, 2007 Subject: 2008 Budget Discussion - Administrative Services Department ________________________________________________________________________________________________________ Page 3 What else happens in Human Resources? • Payroll, benefits: health, life, dental, long term disability, PERA, deferred comp • Leave programs, workers compensation • Employee relations, recognition programs, assisting with connections • Performance evaluations • Recruitment and staffing • Compensation, wage and hour issues, pay equity • Policy development, interpretation and implementation • Labor relations • Assistance with workplace issues, regulations and activities • Work with the school district on Volunteer Coordinator program • Assist various workplace committees and employee activities and work on a number of other duties as assigned. For 2008, we recommended the following additions to the HR budget: 1. Employee Climate Study – estimated cost: $5,000. This one time expenditure would be used to fund an assessment tool. This type of study is done by having employees complete a questionnaire and answer questions about how “we” the employer are doing in the workplace. A consultant would gather the data and present information to the employer on how employees feel about compensation, benefits, policies, programs, evaluations, communications and general workplace matters. This will help us with future planning and direction on making recommendations on employment related areas. 2. Succession and Leadership Study – estimated cost: $10,000. This one time expenditure would be used for consulting fees to work with the management team on a succession and leadership study. This type of study would help us put some expectations in place on what we look for when we replace, promote and hire new leaders in the organization. As we work to replace staff, it would be good for all of us to understand what talents we want and need in our managers, supervisors and leaders. This study will help us all set expectations and standards for accountability when we are developing and/or selecting staff. 3. Facility Maintenance Study – estimated cost: $5,000. This one time expenditure would be used to hire a consultant to study facility maintenance. We have several positions managing various facilities in the city. It is recommended that we have an independent review to look at and advise us on how we do business. The consultant would provide us with various options on different business models for maintaining all of our buildings. Meeting of October 22, 2007 Subject: 2008 Budget Discussion - Administrative Services Department ________________________________________________________________________________________________________ Page 4 City of St. Louis Park Administrative Services: Human Resources Service Overview Staffing The Human Resources mission is to provide quality services to current and potential employees. We provide services in the areas of: - Organizational development, employee development, training, facilitation process, and coaching - Recruitment and selection - Payroll, compensation, benefits, and workers compensation - Labor relations, negotiations, grievance, and arbitration - Employee relations, recognition, and communication - Policy and program development and implementation - Handling employment mandates including FMLA, ADA, Pay Equity, DOT testing, Vets Preference, etc. We have the unique opportunity to work closely with all employees. Our workforce includes non-organized as well as organized employee groups, paid-on-call firefighters and temporary and seasonal employees. Our HR staff will continue to strive to provide excellent service to help employees learn and grow to meet the service demands of our customers in areas listed above. As part of Administrative Services Department, we will continue to work with a larger group to support each other with service delivery. The Human Resources team consists of the following staff members: Deputy City Manager/Human Resources Director, part-time Organizational Development Coordinator, HR Coordinator, Payroll Clerk, and Office Assistant. Deputy City Manager / Human Resource Director Human Resources Coordinator Organizational Development Coordinator (.75) Management Assistant Human Resources Office Assistant Payroll Clerk Office Assistant City Clerk Office Assistant Deputy City Manager / Human Resource Director Human Resources Coordinator Organizational Development Coordinator (.75) Management Assistant Human Resources Office Assistant Payroll Clerk Office Assistant City Clerk Office Assistant Meeting of October 22, 2007 Subject: 2008 Budget Discussion - Administrative Services Department ________________________________________________________________________________________________________ Page 5 City of St. Louis Park 2005 2006 2008 Expenditure Classification Actual Actual Adopted Proposed Personal Services 364,643$ 426,982$ 433,712$ 459,623$ Supplies 2,488 1,517 2,000 2,000 Services & Other Charges 138,106 129,363 132,660 193,050 Other Expenses - - - - Total Expenditures 505,237$ 557,862$ 568,372$ 654,673$ 2008 Budgeted Expenditures Summary of Actual & Budgeted Expenditures Budget Highlights Administrative Services: Human Resources 2007 Since 2004, we have been offering our training programs to professionals from other cities, in addition to our own employees. As a result of this initiative, revenues have been around $10,000 in 2004, and $15,000 in 2005 and 2006. So far in 2007, we have received $5,078 (mid-year). We continue to research and review training and development needs and are excited to continue offering this training to others in 2008. In addition, the expense for volunteer coordination with the St. Louis Park Schools has been transferred into the Human Resources Budget. This item was previously classified in Outreach. With the creation of the Community Liaison position, responsibility for volunteers has transferred to HR, requiring a budget transfer of funds from Outreach to HR. The 2008 budget includes a request for three new programs (one-time expenses): a facilities study ($10,000), a succession planning study ($10,000), and an employee climate survey ($5,000). These programs would assist the HR Division in being proactive in the areas of staffing and employee relations. We expect the need to focus on these areas in the coming years due to big changes in the state's workforce and upcoming staff retirements. Supplies 0.31% Services 29.49%Personal Services 70.20% Personal Services: All salary and benefit expenditures Supplies: Office, operational, general, and non-capital Services: Contractual services, insurance, utilities, repairs Capital Outlay: Equipment & improvements Other Expenses: Interest and bank charges Meeting of October 22, 2007 Subject: 2008 Budget Discussion - Administrative Services Department ________________________________________________________________________________________________________ Page 6 Administrative Services Supporting the work of our Departments and Council Administrative Services works with and supports Council, Boards, Commissions, Public and City Departments to help link citywide operations. Administrative Services consists of the combination of a number of areas including City Manager, City Clerk, HR, OD and general management. Below is a listing of some of the work in the Department: • Council Support: Each week, one of the main functions of our staff is working with all departments to put together the Council agendas for regular, EDA and study sessions. The process starts with the regular City Manager staff meeting each Tuesday. Over the next several days, departments submit reports for review by the City Manager. Once approved, they are compiled and distributed to Council and staff for Monday’s meetings. • Elections: We work on elections for the City and also support the school district with their elections as needed. We are fortunate to have a large number of citizens who are willing to work with us through the election process and who serve as election judges. • Arts Grants: We work with Friends of the Arts and administer the annual Arts Grant process. This successful program is in its third year. • Records: Our work deals with many records that are maintained for City operations. Ordinances, resolutions, minutes, board and commission information, licenses, legal activities, official notices, bid openings, contracts, legislative matters, public inquiries and data practices activities are coordinated through this division. • Legislative: Responsible for working with Council and Departments to identify City priorities on both state and federal levels. A large focus of the work is in the area of transportation and funding. • 100 Best Communities for Young People: Our community has received this award the past two years. We continue to work with other community partners on this program. We are in the process of putting together the application in hopes of being named again in three. • Special Projects: We are always working on some unique activity based on business needs. Some examples include: - Vision activities: We are working with all departments to coordinate activities and provide information to Council as it relates to the 18 month strategic direction. - Environmental links: We’ve started working with all departments on better coordination and communication of environmental activities. As we move ahead, we will be working with staff to look at priorities in this area. - Updating ordinances: We’ve recently updated the liquor violations procedure and are in the process of reviewing the tobacco penalties. - Making agenda more accessible and user friendly: Working with staff, we have been updating how the electronic agenda is processed and distributed to staff and customers. These are just a few examples of projects in the works. For 2008, the following is recommended for the Administrative Services budget: Meeting of October 22, 2007 Subject: 2008 Budget Discussion - Administrative Services Department ________________________________________________________________________________________________________ Page 7 1. $50,000 to be used as approved by the City Manager for Vision related activities. With work in progress on Vision, it is anticipated that Council may need to have some funding set aside for work, staffing or ability to purchase an item in a specific area as it relates to Vision. 2. 2008 is a presidential election year. With this comes an increase in costs for overall election activities including hiring election judges. As with any presidential election, costs are significantly higher due to the heightened activity. We need to make sure we have enough resources on hand to work with our voters as we anticipate a higher voter turn out at the polls. Meeting of October 22, 2007 Subject: 2008 Budget Discussion - Administrative Services Department ________________________________________________________________________________________________________ Page 8 City of St. Louis Park Service Overview Administrative Services: Administrative Staffing Administrative Services department provides support to the overall administration of the City’s affairs. The department provides service to Mayor, Council, City Departments, Community Partners, and the Public. Vision, Special Projects and General Administrative (including City Clerk), Elections, Legal, Arts, and Legislative are all part of Administrative Services. The functions of Human Resources, Payroll, and Organizational Development are part of Administrative Services and are included in a separate budget. The Administrative division works with ordinances, resolutions, charter, advisory boards and commissions, staff, attorneys' offices, other levels of government, and the public. Official records responsibilities include oversight of City Council agendas, minutes, resolutions, and ordinances; the municipal code; recording of contracts and bids; and certifications. The office also publishes legal notices and acts as a communications link between government and citizens by providing public access to government information, records, and processes. Staff will continue to provide excellent services and reach out to members of our staff, community, boards, commissions, and public. Now, as part of the new administrative services department, we will work with a larger group to support each other in service delivery. Positions included in budget are: City Manager, Management Assistant, Office Assistant, City Clerk, two Office Assistants, and Election Judges. This budget also includes Mayor, Council, and recording secretaries for Council, Boards and Commissions meetings. Deputy City Manager / Human Resource Director Human Resources Coordinator Organizational Development Coordinator (.75) Management Assistant Human Resources Office Assistant Payroll Clerk Office Assistant City Clerk Office Assistant Deputy City Manager / Human Resource Director Human Resources Coordinator Organizational Development Coordinator (.75) Management Assistant Human Resources Office Assistant Payroll Clerk Office Assistant City Clerk Office Assistant Meeting of October 22, 2007 Subject: 2008 Budget Discussion - Administrative Services Department ________________________________________________________________________________________________________ Page 9 City of St. Louis Park 2005 2006 2007 2008 Expenditure Classification Actual Actual Adopted Proposed Personal Services 314,306$ 440,801$ 507,732$ 511,251$ Supplies 1,947 3,524 3,950 4,350 Services & Other Charges 330,054 353,129 471,249 616,727 Other Expenses 33 - - - Total Expenditures 646,340$ 797,454$ 982,931$ 1,132,329$ 2008 Budgeted Expenditures Summary of Actual & Budgeted Expenditures Budget Highlights Administrative Services: Administrative Increases under the specific expenditure classification are due to the 2008 Presidential election and a $50,000 allocation for Vision related expenses. Personal Services 45.15% Services 54.47% Supplies 0.38% Personal Services: All salary and benefit expenditures Supplies: Office, operational, general, and non-capital Services: Contractual services, insurance, utilities, repairs Capital Outlay: Equipment & improvements Other Expenses: Interest and bank charges Meeting of October 22, 2007 Subject: 2008 Budget Discussion - Administrative Services Department ________________________________________________________________________________________________________ Page 10 Meeting Date: October 22, 2007 Agenda Item #: 4 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: 2008-2012 CIP Discussion. RECOMMENDED ACTION: Staff requests that the City Council discuss the draft 2008-2012 Capital Improvement Plan (CIP) activities with city staff. This discussion is intended to focus on the high level cash flow needs over the next five year period and significant projects for the next two years. This discussion is not structured to be a detailed review of each project. POLICY CONSIDERATION: Does the CIP fund all necessary city capital projects? Are there desired projects that are not currently in the CIP that Council members would like to see added? How should we pay for underfunded areas such as the Municipal Building Fund, Pavement Management Fund, and Technology Replacement Fund? BACKGROUND: The 2008-2012 CIP is a continuation of the planning that St. Louis Park has done for many years. City staff estimates the amount of funding necessary for projects to be completed in the next five years, but particular attention is paid to the first two years because these costs are easiest to estimate. The out years (2010-2012) are rough estimates that will be refined as the projects get closer. What follows is a description of some of more notable funding sources for CIP projects and their estimated cash flow position. The Equipment Replacement Fund is the most secure with funding coming in the form of equipment replacement charges from the operating departments. While the expenditures are irregular, there should be sufficient cash to purchase new equipment when needed. The Park Improvement Fund has sufficient revenues to maintain its fund balance over the five year period. This analysis actually shows it increasing by $1,400,000 in 2011-2012, but more projects are likely to be needed than the few that are projected at this time. The increase in funding is based on park dedication fees for new redevelopment projects being built. The Pavement Management Fund is projected to maintain a positive balance over the next five years. However it does decrease by $836,000 during that time. Staff is hoping to increase the franchise fees when Xcel Energy increases electric rates, but that has not happened as of yet. We also have to be careful in projecting the cost because asphalt is so dependent on the price of oil. The two funds that are without consistent funding sources are in some real difficulty. The Technology Replacement Fund is projected to need an additional $1,303,000 through 2012. The Municipal Building Fund is projected to need $777,000 over the CIP timeframe. This implies that we need to find approximate funding of $400,000 per year on a continuing basis. Meeting of October 22, 2007 Page 2 Subject: 2008-2012 CIP Discussion As we have done in the past, we can cover the short term cash flow needs of these two funds with a transfer of some of last year’s General Fund surplus. With a slowing economy it is difficult to project that large surpluses are likely in the future to pay for these costs. Tom Harmening, Bruce DeJong, Mike Rardin, Brian Hoffman, Clint Pires, Kevin Locke and Cindy Walsh will be at the meeting on Monday to discuss the overall view and individual fund details. We will be able to address questions about individual projects best if they are brought to our attention prior to the meeting. VISION CONSIDERATION: Some projects in the CIP are Vision-related. Attachments: Equipment Replacement Fund Cash Flow Park Improvement Fund Cash Flow Pavement Management Fund Cash Flow Technology Replacement Fund Cash Flow Municipal Building Fund Cash Flow 2008-2012 Expenditures by Category & Department 2008-2012 Projects by Funding Source Prepared by: Bruce DeJong, Finance Director Approved by: Tom Harmening, City Manager CITY OF ST LOUIS PARK EQUIPMENT REPLACEMENT FUND ANALYSISActual Actual ActualProjected-Budget20042005 200620072008 2009 2010 2011 2012Operating revenueRental Income3,470$ 3,258 3,500 3,500 3,500 3,500 3,500 3,500 3,500 Equipment Replacement Charges538,973 590,921 585,036 625,175 625,175 643,930 663,248 683,146 703,640 Total Revenue542,443 594,179 588,536 628,675 628,675 647,430 666,748 686,646 707,140 Operating expensesSupplies67,731 32,876 25,000 25,000 25,750 26,523 27,318 28,138 28,982 Capital Outlay564,152 556,704 573,405 590,607 1,520,760 426,443 1,108,048 474,047 1,638,106 Total Operating expenditures631,883 589,580 598,405 615,607 1,546,510 452,966 1,135,366 502,185 1,667,088 Unrestricted Cash - Beginning2,836,159 2,849,227 1,931,392 2,125,856 1,657,238 1,841,699 Unrestricted Cash - Ending- - 2,836,159 2,849,227 1,931,392 2,125,856 1,657,238 1,841,699 881,751 102207 #4 - 2008-2012 CIP Discussion Attachments Page 1 of 18 CITY OF ST LOUIS PARKPark Improvement CIP Analysis2004 2005 2006 2007 2008 2009 2010 2011 2012Actual Actual Actual Estimated Estimated Estimated Estimated Estimated EstimatedRevenues General Property Taxes (4011-4017)952,207 945,451 1,010,064 1,010,000 1,010,000 1,010,000 1,010,000 1,010,000 1,010,000 Intergovernmental State Grants (4368.420)- - - - - - - - - School District Contibutions (4405)44,702 44,702 44,702 44,702 44,702 44,702 44,702 44,702 44,702 Charges For Services Cost Reimbursement (4618/4801)7,181 - - - - - - - - Other Revenue Rent Revenue (5300)9,000 8,250 9,000 9,000 9,000 9,000 9,000 9,000 9,000 Transfers In GO Bonds (8030)145,403 - - - - - - - - Other Funds (8011-8029)38,541 - - - - - - - - Misc Other Income Interest Income (8101)4,071 5,848 59 13,456 53,009 89,253 92,848 95,802 117,794 Park Dedication Fee (8150)229,275 51,750 6,950 550,000 600,000 - - - - Tree Replacement (8145)31,888 - 57,855 - - - - - - Misc/Other 49,725 500 673 37,500 203,000 3,000 3,000 3,000 - Total Revenues1,511,993 1,056,500 1,129,303 1,664,658 1,919,711 1,155,955 1,159,550 1,162,504 1,181,496 Expenditures CIP Tree Replacement (BU 4069)48,995 99,938 69,301 52,800 60,000 60,000 60,000 60,000 60,000 Parks/Rec Ctr1,062,540 1,571,849 697,240 620,350 950,892 1,003,392 1,023,000 550,000 310,000 Other Insurance/Taxes (7102/7682)7,027 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 Transfers Out (8511-8528)6,603 - - - - - - - - Total Expenditures1,125,165 1,674,488 769,241 675,850 1,013,592 1,066,092 1,085,700 612,700 372,700 Revenues less Expenditures386,828 (617,988) 360,062 988,808 906,119 89,863 73,850 549,804 808,796 Equity Transfer from General FundFund Balance - Beginning207,504 594,332 (23,656) 336,406 1,325,214 2,231,333 2,321,196 2,395,046 2,944,850 Fund Balance - Ending594,332 (23,656) 336,406 1,325,214 2,231,333 2,321,196 2,395,046 2,944,850 3,753,646 102207 #4 - 2008-2012 CIP Discussion Attachments Page 2 of 18 CITY OF ST LOUIS PARKPAVEMENT MANAGEMENT CIP Analysis2004 2005 2006 2007 2008 2009 2010 2011 2012Actual Actual Actual Budget Estimated Estimated Estimated Estimated EstimatedRevenuesProperty Taxes- - 415,000 415,000 415,000 415,000 415,000 415,000 415,000 Charges for Services Franchise Tax (4601)891,681 885,254 881,558 881,558 881,558 881,558 881,558 881,558 881,558 Transfers In Water (8019)450,000 463,500 - - - - - - - Sanitary Sewer (8023)150,000 154,500 - - - - - - - Other Revenue Interest Income (8101)5,159 36,326 62,090 64,666 52,959 41,744 27,614 36,435 38,745 Misc/Other - 80,654 64,083 51,414 52,412 52,885 53,643 54,416 55,204 Total Revenues1,496,840 1,620,234 1,422,731 1,412,638 1,401,929 1,391,187 1,377,815 1,387,409 1,390,507 Expenditures Capital Outlay (7803) 131,824 1,525,506 1,265,815 1,705,329 1,682,288 1,744,456 1,157,270 1,329,668 1,875,197 Total Expenditures131,824 1,525,506 1,265,815 1,705,329 1,682,288 1,744,456 1,157,270 1,329,668 1,875,197 Revenues less Expenditures1,365,016 94,728 156,916 (292,691) (280,359) (353,269) 220,545 57,741 (484,690) Fund Balance - Beginning- 1,365,016 1,459,744 1,616,660 1,323,970 1,043,610 690,342 910,887 968,628 Fund Balance - Ending1,365,016 1,459,744 1,616,660 1,323,970 1,043,610 690,342 910,887 968,628 483,938 102207 #4 - 2008-2012 CIP Discussion Attachments Page 3 of 18 CITY OF ST LOUIS PARKTechnology Replacement CIP Analysis2004 2005 2006 2007 2008 2009 2010 2011 2012Actual Actual Actual Estimated Estimated Estimated Estimated Estimated EstimatedRevenues General Property Taxes/MVHC- - - - - - - - - Intergovernmental Housing Authority (4408)8,623 11,645 10,958 6,089 10,714 11,503 11,503 11,503 11,503 Transfers In P&F Pension (8024)137,558 101,185 - - - - - - - Other Funds (8011-8028)37,023 123,955 127,664 87,139 330,359 32,597 32,595 32,595 32,595 Other Revenue Interest Income (8101)19,637 11,627 51,808 43,924 25,470 8,132 (11,179) (11,179) (31,262) Misc/Other 38,600 - 23 - - - - - - Total Revenues241,441 248,412 190,453 137,152 366,543 52,232 32,919 32,919 12,836 Expenditures Supplies/Non-Capital/Services Computers/Printers (6301.632/637) 131,198 23,162 139,614 177,700 175,000 175,000 175,000 350,000 175,000 Software (6301.639)252,928 277,208 63,160 174,300 200,000 200,000 200,000 200,000 200,000 Network Hardware (6301.638)59,797 (54,649) 50,486 232,800 125,000 160,000 160,000 160,000 160,000 Contractual Services (6630) Other 40,004 36,495 651 13,700 300,000 Depreciation1,088 1,888 26,276 Total Expenditures485,014 284,104 280,187 598,500 800,000 535,000 535,000 710,000 535,000 Revenues less Expenditures(243,573) (35,692) (89,734) (461,348) (433,457) (482,768) (502,081) (677,081) (522,164) Equity Transfer from General Fund- 800,000 - Unrestricted Cash - Beginning1,098,101 636,753 203,296 (279,472) (279,472) (781,553) Unrestricted Cash - Ending1,098,101 636,753 203,296 (279,472) (781,553) (956,553) (1,303,717) 102207 #4 - 2008-2012 CIP Discussion Attachments Page 4 of 18 CITY OF ST LOUIS PARK MUNICIPAL BUILDING FUND ANALYSIS20042005200620072008 2009 2010 2011 2012Actual Actual Actual Budget Estimated Estimated Estimated Estimated EstimatedMarket Value Credit- - - - - - - - - Other Revenues- - - - - - - - Transfer in- 200,000 - 155,000 - - - - - Interest7,014 9,660 22,820 7,000 14,026 (13,413) (19,949) (28,747) (29,897) Total Revenues7,014 209,660 22,820 162,000 14,026 (13,413) (19,949) (28,747) (29,897) Unallocated- - - - - - - - - Supplies and other charges- - (4,292) - - - - - - Capital Outlay(200,077) (115,731) - (356,701) (700,000) (150,000) (200,000) - - Transfers Out- - - - - - - - - Total Expenditures(200,077) (115,731) (4,292) (356,701) (700,000) (150,000) (200,000) - - Revenue less Expenditures(193,063) 93,929 18,528 (194,701) (685,974) (163,413) (219,949) (28,747) (29,897) Fund Balance - Beginning625,967 432,904 526,833 545,361 350,660 (335,314) (498,726) (718,675) (747,422) Fund Balance - Ending432,904 526,833 545,361 350,660 (335,314) (498,726) (718,675) (747,422) (777,319) 102207 #4 - 2008-2012 CIP Discussion Attachments Page 5 of 18 Capital Improvement Program City of St. Louis Park, MN PROJECTS BY CATEGORY AND DEPARTMENT 2008 2012thru Total2008 2009 2010 2011 2012 Department Category Future Cable TV Cable TV 6,000 6,000Replacement NL Edit systems 9,000 9,000Upgraded Cablecast/Carousel units 36,000 36,000Cameras & pan tilt heads 4,000 4,000Video server 4,000 4,000Controller for Chambers cameras 5,000 5,000Public address system 3,000 3,000Replacement digital camcorder 3,000 3,000Replacement digital camcorder 6,000 58,000 6,000 70,000Category Sub-Total 6,000 58,000 6,000 70,000Department Total: Fire Fire-Equipment 312,000 312,000SCBA Replacement 312,000 312,000Category Sub-Total 312,000 312,000Department Total: Inspections Facilities Projects 95,000 95,000City Hall / Police Station Landscaping 50,000 50,000MSC Security 11,000,000 11,000,000Fire Stations 1 & 2 Upgrade/Replacement 1,800,000 1,800,000MSC Complex Expansion 40,000 40,000MSC Floor Drains 40,000 40,000City Hall 3rd Floor Space Reallocation 350,000 350,000City Hall Exterior 100,000 100,000MSC Storage Bins 25,000 25,000Westwood Wind Genset 200,000 200,000City Hall 1st Floor Space Reallocation 150,000 150,000City Hall Parking Lot Above Garage 700,000 12,950,000 200,000 13,850,000Category Sub-Total 700,000 12,950,000 200,000 13,850,000Department Total: Parks & Recreation PR-Basketball 6,000 6,000Justad Park Basketball Court Resurface 15,000 15,000Jackley Park Basketball and Trail Overlay Page 1 102207 #4 - 2008-2012 CIP Discussion Attachments Page 6 of 18 Total2008 2009 2010 2011 2012 Department Category Future 7,500 7,500Roxbury Park Basketball Court and Trail 80,000 80,000Basketball Ct Rplc- Ainsworth Aquila Nelson Parks 28,500 80,000 108,500 Category Sub-Total PR-Buildings 190,000 190,000Building Replacement - Fern Hill Park 40,000 40,000Carpenter Park Concession Building 6,000 6,000Energy Audit 180,000 180,000Building Replacement - Birchwood Park 10,000 10,000Jorvig Park Depot Furnace Replacement 30,000 30,000Aquila Park Storage Building - Replace and Move 236,000 180,000 10,000 30,000 456,000 Category Sub-Total PR-Dog Park 15,000 15,000Off-Leash Dog Park Second Location 15,000 15,000Category Sub-Total PR-Equipment 50,000 50,000Skate Park Equipment Replacement 908,760 426,443 1,108,048 474,047 1,638,106 4,555,404 4,656,764Annual Equipment Replacement Program 908,760 426,443 1,108,048 474,047 1,688,106 4,605,404 4,656,764 Category Sub-Total PR-Fencing 45,000 45,000Aquila Park Field Fence (Field 3) 48,000 48,000Aquila Park Field Fence (Field 4) 45,000 48,000 93,000Category Sub-Total PR-Field 52,000 52,000Aquila Park Lighting Upgrade - Field 2 25,000 25,000Bronx Park Field Improvements 100,000 100,000Aquila Park Field Lighting (Field 5) 15,000 15,000Field Rnvtn: Ainsworth, Keystone, Louisiana & Wlkr 77,000 100,000 15,000 192,000 Category Sub-Total PR-General Parks Improvement 22,392 22,392 44,784Ford Park Redevelopment 50,000 50,000Beehive Relocation to a Park, Phase I 305,000 305,000Fern Hill Park Redevelopment 50,000 50,000Frisbee Golf Course 60,000 60,000Beehive Restoration Project, Phase II 5,000 5,000Skate Park Addition 100,000 100,000Dakota Park Fencing, Lights, Dugout & Storage Bldg 10,000 10,000Hurd Park Community Garden 12,000 12,000Oak Hill Park Splash Pad Addition 10,000 10,000Beehive Restoration Upgrade 6,000 6,000Park Maintenance Misc Trail and Asphalt Work 427,392 87,392 110,000 12,000 16,000 652,784 Category Sub-Total PR-Irrigation 40,000 40,000Carpenter Park Irrigation 42,000 42,000Ainsworth Park Irrigation Addition 50,000 50,000Louisiana Oaks Park Irrigation Upgrade 40,000 42,000 50,000 132,000 Category Sub-Total Page 2 102207 #4 - 2008-2012 CIP Discussion Attachments Page 7 of 18 Total2008 2009 2010 2011 2012 Department Category Future PR-Parking Lot 185,000 185,000Aquila Park Parking Lot & Trail Reconstruction 25,000 25,000Lake Victoria Parking Lot Expansion 65,000 65,000Dakota Park Parking Lots Overlay 210,000 65,000 275,000Category Sub-Total PR-Playgrounds 70,000 70,000Playground Equipment Replacement 120,000 120,000Playground Equipment Replacement 135,000 135,000Playground Equipment Replacement 125,000 125,000Playground Eqpt Rplcmt-Aquila, Dakota & Nelson Pks 70,000 70,000Playground Equipmnt Rpl - Blackstone & Jersey Prks 70,000 120,000 135,000 125,000 70,000 520,000 Category Sub-Total PR-Rec Center 10,000 10,000Rec Center and Wolfe Park Amphitheater Landscaping 20,000 20,000Rec Center East Arena Rubber Floor Replacement 20,000 20,000Rec Center West Arena Rubber Floor Replacement 300,000 300,000Rec Center Dehumidification System 15,000 15,000Rec Center Offices Carpet Replacement 30,000 30,000Rec Center Sign and Banner Replacement 30,000 20,000 315,000 30,000 395,000Category Sub-Total PR-Rec Center Pool 60,000 60,000Aquatic Park Sand/Water Play Area 60,000 60,000Category Sub-Total PR-Shelters 35,000 35,000Sun Shelter Addition at Louisiana Oaks Park 15,000 15,000Oak Hill Park Reroof Central & Rustic Shelters 23,000 23,000Sun Shelter Addition at Willow Park 45,000 45,000Dakota Park Picnic Shlter Rmvl & Sun Shelter Adtn 23,000 23,000Cedar Manor Park Sunshelter 55,000 55,000Sun Shelter Addition - Jersey & Pennsylvania Parks 35,000 38,000 45,000 23,000 55,000 196,000 Category Sub-Total PR-Tennis Courts 13,000 13,000Carpenter Park Tennis Court Resurface 15,000 15,000Senior High School Tennis Court Overlay 28,000 28,000Category Sub-Total PR-Trails 40,000 40,000Trail Mill & Overlay (Jordan & Keystone Parks) 6,000 6,000Park Mtce Misc. Trail & Asphalt Work 35,000 35,000Cedar Lake Boulevard Trail from JCC West 50,000 50,000Dakota Park Trail Reconstruction 15,000 15,000Jersey Park Trail Overlay 30,000 30,000Walker Trail Replacement 6,000 6,000Park Mtce Misc. Trail & Asphalt Work 35,000 35,000Cedar Manor Park Trail Access 6,000 6,000Park Maintenance Misc Trail & Asphalt Work 46,000 136,000 41,000 223,000Category Sub-Total PR-Trees Page 3 102207 #4 - 2008-2012 CIP Discussion Attachments Page 8 of 18 Total2008 2009 2010 2011 2012 Department Category Future 60,000 60,000 60,000 60,000 60,000 300,000Tree Replacement 10,000 10,000City Wide Natural Resource Inventory 70,000 60,000 60,000 60,000 60,000 310,000 Category Sub-Total PR-Turf 15,000 15,000Turf Upgrade at Oak Hill, Louisiana Oaks & Walker 15,000 15,000Category Sub-Total PR-Westwood Nature Center 20,000 20,000Westwood Hills Front Electronic Entrance Gate/Fnce 20,000 20,000Westwood Hills Picnic Shelter Restrooms 20,000 20,000Westwood Hills Wood Stair Replacement 40,000 40,000Westwood Hills Perimeter Fence Replacement, Ph. I 31,000 31,000Westwood Hills Boardwalk Section Replacement 40,000 40,000Westwood Hills Perimeter Fence Replacement Ph II 10,000 10,000Westwood Hills Trail Sign Replacement 40,000 40,000Westwood Hills Brick House Kitchen Replacement 35,000 35,000Westwood Hills Bridge Replacement 40,000 40,000Westwood Hills Perimeter Fence Replacement, Ph III 75,000 75,000Westwood Hills Pond and Landscape Replacement 25,000 25,000Westwood Hills Raptor Building 50,000 50,000Wolfe Park Boardwalk Replacement 60,000 40,000 81,000 265,000 446,000Category Sub-Total 1,925,652 1,495,835 2,197,048 1,090,047 2,014,106 8,722,688 4,656,764Department Total: Police Police-Equipment 54,000 54,000Firing Range Reconditioning 20,000 20,000Wi-Fi Cameras 74,000 74,000Category Sub-Total TRF-Network 23,000 23,000Redundant Fiber Path 23,000 23,000Category Sub-Total 97,000 97,000Department Total: Public Works PW-Parking Lot 150,000 600,000 7,500 757,500Parking Lot Rehabilitation Project 150,000 600,000 7,500 757,500 Category Sub-Total PW-Railroad Crossings 100,000 100,000Railroad Proj. - Crossing Protection @ 2 crossings 100,000 100,000Category Sub-Total PW-Reilly 35,000 35,000Reilly Site Project - Monitor Well (W413) 35,000 35,000 Category Sub-Total PW-Retaining Walls 20,000 20,000 20,000 20,000 20,000 100,000Retaining Wall Maint. Project - Wall Repair Page 4 102207 #4 - 2008-2012 CIP Discussion Attachments Page 9 of 18 Total2008 2009 2010 2011 2012 Department Category Future 20,000 20,000 20,000 20,000 20,000 100,000 Category Sub-Total PW-Sanitary Sewers 162,245 162,245Sanitary Sewer Proj - Mainline Rehab (PMP Area #4) 65,000 65,000Sanitary Sewer Proj. - FM Rehab (Park Ctr Blvd) 69,795 69,795Sanitary Sewer Proj - Mainline Rehab (PMP Area #5) 20,000 262,500 282,500Sanitary Sewer Proj. - LS #17 & FM Rehab 160,000 160,000Sanitary Sewer Proj - Mainline Rehab (PMP Area #6) 75,500 75,500Sanitary Sewer Proj. - LS #19 Generator & Controls 166,198 166,198Sanitary Sewer Proj - Mainline Rehab (PMP Area #7) 166,198 166,198Sanitary Sewer Proj - Mainline Rehab (PMP Area #8) 250,000 250,000Sanitary Sewer Proj. - LS #2 and FM Rehab 247,245 332,295 235,500 166,198 416,198 1,397,436 Category Sub-Total PW-Sidewalks 85,000 85,000Sidewalk Maint. Project - Annual Repairs 85,000 85,000Sidewalk Maint. Project - Annual Repairs 85,000 85,000Sidewalk Maint. Project - Annual Repairs 85,000 85,000Sidewalk Maint. Project - Annual Repairs 85,000 85,000Sidewalk Maint. Project - Annual Repairs 85,000 85,000 85,000 85,000 85,000 425,000 Category Sub-Total PW-Storm Sewers 37,500 280,000 317,500Storm Water Project - Flood Area #32 100,000 100,000Storm Water Project - Sewer Rehab / Replacement 250,000 250,000Storm Water Project - Lift Sta # 6 (Taft) 150,000 150,000Storm Water Project - Sewer Rehab / Replacement 200,000 200,000Storm Water Project - Sewer Rehab / Replacement 50,000 1,400,000 1,450,000Storm Water Project - Minnehaha Creek Flooding 200,000 200,000Storm Water Project - Sewer Rehab / Replacement 200,000 200,000Storm Water Project - Sewer Rehab / Replacement 187,500 2,080,000 200,000 200,000 200,000 2,867,500 Category Sub-Total PW-Street Lights 95,991 123,606 134,384 128,841 140,019 622,841 132,036Street Light Project - System Replacement 95,991 123,606 134,384 128,841 140,019 622,841 132,036 Category Sub-Total PW-Streets 370,000 4,300,000 4,670,000Street Project - Excelsior Blvd ( Lou - Dak Ave) 2,900,000 2,900,000Street Project - Excelsior Blvd (Lou - W City Lim) 1,360,696 13,225,000 14,585,696Street Project - Hwy 7 and Wooddale Ave Inter. 5,000 95,000 100,000Street Project - W44th Street 200,000 400,000 9,400,000 10,000,000Street Project - TH 100 Reconstruction 1,360,000 1,360,000Street Project - Local Street Rehab (Area 4) 514,000 514,000Street Project - MSA Street Rehab 3,500,000 3,500,000Street Project - Park Place Blvd 279,430 279,430Street Mt Proj - Sealcoat Streets (Area 8) 65,000 65,000Street Maint. Project - Annual C & G Repairs 50,000 1,400,000 1,450,000Street Project - Local Street Rehab (Area 5) 3,000 167,000 170,000Street Project - MSA Street Rehab 5,000 360,000 365,000Street Project - MSA Street Rehab 350,000 350,000Street Project - Hwy 7 Merge Lane Mod @ Blake Road 1,500,000 1,500,000Street Project - W36th St Streetscape 282,341 282,341Street Mt Proj - Sealcoat Streets (Area 1) Page 5 102207 #4 - 2008-2012 CIP Discussion Attachments Page 10 of 18 Total2008 2009 2010 2011 2012 Department Category Future 65,000 65,000Street Maint. Project - Annual C & G Repairs 35,000 890,097 925,097Street Project - Local Street Rehab (Area 6) 22,000 533,000 555,000Street Project - MSA Street Rehab (Area 6) 220,816 220,816Street Mt Proj - Sealcoat Streets (Area 2) 65,000 65,000Street Maint. Project - Annual C & G Repairs 340,000 340,000Street Project - France Ave Improvements 40,000 1,053,852 1,093,852Street Project - Local Street Rehab (Area 7) 15,000 335,000 350,000Street Project - MSA Street Rehab (Area 7) 225,232 225,232Street Mt Proj - Sealcoat Streets (Area 3) 65,000 65,000Street Maint. Project - Annual C & G Repairs 60,000 1,575,664 1,635,664Street Project - Local Street Rehab (Area 8) 15,220 289,182 304,402Street Project - MSA Street Rehab (Area 8) 229,737 229,737Street Mt Proj - Sealcoat Streets (Area 4) 65,000 65,000Street Maint. Project - Annual C & G Repairs 5,000,000 5,000,000 10,000,000Street Project - Hwy 7 and Louisiana Ave Inter. 61,000 61,000 1,264,121Street Project - Local Street Rehab (Area 1) 15,525 15,525 294,966Street Project - MSA Street Rehab (Area 1) 1,000,000 1,000,000Street Project - Wooddale Ave Reconstruction 50,000 1,500,000 1,550,000Street Project - W36th Street Reconstruction 9,221,126 20,203,341 2,592,913 6,804,304 22,036,108 60,857,792 1,559,087 Category Sub-Total PW-Traffic Signals 250,000 250,000Traffic Signal Project - W36th St @ Xenwood Ave 400,000 400,000Traffic Signal Project - Louisiana Ave @ Oxford St 30,000 470,000 500,000Traffic Signal Project - Wooddale @ W36th St 30,000 470,000 500,000Traffic Signal - CSAH 25 @ Beltline Blvd. 11,000 11,500 12,000 12,500 13,000 60,000Traffic Signal Maint. Project - Paint Signals 261,000 411,500 12,000 72,500 953,000 1,710,000 Category Sub-Total PW-Water 45,000 490,000 535,000Water Project - WTP #8 Filter Rehabilitation 835,000 835,000Water Project - Recoat Elevated Water Tower #4 75,000 820,000 895,000Water Project - WTP #1 Filter Rehabilitation 146,000 146,000Water Project - Watermain Replacement 5,000 175,000 180,000Water Project - Watermain Replacement 50,000 50,000 531,700Water Project - WTP #6 Filter Rehabilitation 90,000 90,000Water Project - Watermain Replacement 250,000 250,000Water Project - Recoat Reservoir WTP#6 364,000 364,000Water Project - Watermain Replacement 312,000 312,000Water Project - Watermain Replacement 10,000 790,000 800,000Water Project - Recoat Elevated Water Tower #3 211,000 211,000Water / Sewer Project - SCADA Replacement 1,031,000 740,000 1,160,000 374,000 1,363,000 4,668,000 531,700 Category Sub-Total 11,298,862 24,095,742 5,039,797 7,850,843 25,255,825 73,541,069 2,222,823Department Total: Technology TRF-Network 120,000 160,000 160,000 160,000 160,000 760,000Local Area Network Servers / Electronics 120,000 160,000 160,000 160,000 160,000 760,000 Category Sub-Total TRF-PC Hardware 175,000 175,000 175,000 350,000 175,000 1,050,000PC Hardware Replacement Page 6 102207 #4 - 2008-2012 CIP Discussion Attachments Page 11 of 18 Total2008 2009 2010 2011 2012 Department Category Future 175,000 175,000 175,000 350,000 175,000 1,050,000 Category Sub-Total TRF-PC Software 200,000 200,000 200,000 200,000 200,000 1,000,000PC Software Replacement 200,000 200,000 200,000 200,000 200,000 1,000,000 Category Sub-Total TRF-Telephones 300,000 300,000Citywide Telephone System 300,000 300,000Category Sub-Total 795,000 535,000 535,000 710,000 535,000 3,110,000Department Total: 15,134,514 39,134,577 7,977,845 9,650,890 27,804,931 99,702,757 6,879,587GRAND TOTAL Page 7 102207 #4 - 2008-2012 CIP Discussion Attachments Page 12 of 18 ! 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" "" " #’(0(&’(() &/5>:-<! !-!!,,9(:,<4 9$’.7=/0$(4 -&/5>:<! !---9(:<4 9$’.7=/0$(4 !&/5>:< ,!9(:!<4 9$’.7=/0$(4 ,!&/5>:<- ,,9(:<4 9$’.7=/0$(4 -&/5>:,<- ,9(:-<4 9$’.7=/0$(4 #’(0(&’(() 3(/( -6$$%/%/$$$%4 3(/( 4$(/)& -!9(:,<4 ,$9$’/0$(4 9$’.7=/0$(4 ,,9(:<4 ,$9$’/0$(4 9$’.7=/0$(4 ,-9(:!<4 ,$9$’/0$(4 9$’.7=/0$(4 -9(:<4 ,$9$’/0$(4 9$’.7=/0$(4 -!-9(:-<4 ,$9$’/0$(4 9$’.7=/0$(4 ! ! "##$$%9$$$%(4 ! ! ! ! !/$$%9$/0$4 ! -,- !,,- -&$%5(1/01 4$(/)& (5 !!-$9$$/5>:9D-<! $69/5>:. <! $9$$/5>:9D<! ! !!$&D769/5>! $9$$/5>:9D<! $&D=7.(! 102207 #4 - 2008-2012 CIP Discussion Attachments Page 16 of 18 ! " "" " ,$9$$/5>:9D<! 4.;/01 ! ,$9$$/5>:9D,<! !$&D!69/5>! (5 $%////’(/ ,16D! $%////’(/ 60((/ ,16D! !9%&9) /- 19$55.6$%! 60((/ ’5 1/5>4/01 !1&$#D:"#<! 1/5>4/01 !1/5>4/01 19$55.6$%! !1/5>4/01 !1/5>4/01 4.;/01 ! ’5 7(’(*’5) !"##$$%5)E ! 5(0 ! /(’$! 5/(’$! "##$$%)5 ! 7(’(*’5) 7(’(*7/#) 2+($ :&’;< 7(’(*7/#) 1(&$’(() !$6$.1(4 !/’6$>5 4 ./01 ! ! ! ! ! !.#/01 ! ! &?(42$(! 102207 #4 - 2008-2012 CIP Discussion Attachments Page 17 of 18 ! " "" " 1(&$’(() ’4(-$’(( /01?&2$((1(! 80%.>(4.’(’$(! .1(70$5(! -A$(! -.#.51>(1(! ’>$((((1 ! /01$%$1 ! /01$%$1 ! ’4(-$’(( ..#(’( ,, ..#(’( (6()) -2+($ :&’.$&$1< --5 - !--"/(’$ !9%&9) /- /$.(($%$)!(($%( &’$($! "##$$%.!) $ - $%&/5>$$$! (6()) 4 - -"D,6$/5>$$$ ,/2"D- ,!"D6$/5>$$$ -1$/01 ! 1$/01 1$/01 !//($"D ! -1$/01 !1$/01 /2"D 4.;/01 ! /$$9$:-< 4 %%, 102207 #4 - 2008-2012 CIP Discussion Attachments Page 18 of 18 Meeting Date: October 22, 2007 Agenda Item # 5 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Contract options for solid waste services. RECOMMENDED ACTION: This study session item is meant to provide Council the opportunity to discuss and decide which proposed solid waste services and contracting option might be right for the community. POLICY CONSIDERATION: In deciding services and contracting options, the Council will need to consider and balance collection costs, environmental aggressiveness, staffing impacts, resident impacts, and risks associated with the uncertainty of the availability of organics processing facilities. BACKGROUND: History At the March 12, 2007 Study Session, the major focus of the discussion was how to enhance the existing recycling program as well as a desire to expand recycling to the entire community. At the May 14, 2007 Study Session, staff provided Council with options to consider for increasing recycling and improving environmental stewardship as well as asked if Council was interested in renegotiating a contract (extending the existing collection contract) with Waste Management, Inc. (WMI). Council provided input on the proposed program changes, expressed an interest in a public involvement process to consider possible changes, and stated they desired staff to utilize an RFP process to establish the next collection contract. At the May 29, 2007 Study Session, the following timeline was discussed to allow a new contract to be put in place to avoid extending the current contract: 1. Review and revise the existing program / services - complete by September 31, 2007. 2. Review and revise the existing contract (program and service delivery requirements) - complete by October 31, 2007. 3. Begin and complete the RFP process (new contract in place) - complete by January 31, 2008. 4. New contract begins October 1, 2008. On May 29 staff also provided Council with the proposed public process to 1) Inform residents of future service / contract changes or offerings; and, 2) Inform commercial / industrial and high density residential property owners of our intent to offer them collection services and assess their interest in that regard. Council then directed staff to assess public interest in the proposed program changes. At the September 24, 2007 Study Session, staff provided Council with a written report presenting the survey results for extending refuse and recycling collection services to commercial and high density residential property owners and for providing organics collection services to residential properties. Meeting of: October 22, 2007 - Item #5 Page 2 Subject: Solid Waste Contract Delivery Options Discussion Residential Organics Collection Based on the 2007 Solid Waste Program Survey results, it is projected that approximately 6,000 out of 12,200 residential customers could have an interest in organics collection. Eleven cities in the metro area currently have a residential organics collection program, are beginning a program, or are participating in a pilot project. Over fifty schools in Hennepin County, including St. Louis Park elementary schools, currently participate in organics collection in their cafeterias. There are three options for organics collection: 1. Collect yard waste only (current program). 2. Source Separated Organics (SSO). Food wastes and non-recyclable paper are collected separately from refuse, recycling, and yard waste. The major benefit of SSO collection is it provides for a better environmental use of organics rather than just burning or landfilling them. Haulers are currently available to provide this collection service. The Hennepin County transfer station in Brooklyn Park is the closest disposal location with a low disposal rate as it is currently subsidized by the county. 3. Co-Collected Organics. Food wastes and non-recyclable paper (SSO) are placed and collected in the same cart as yard waste. Yard waste that doesn’t fit into a cart may be bagged separately in biodegradable or craft (brown paper) bags and collected by the same truck. The major benefit of co-collection over SSO is the cost savings achieved by collecting all organics in the same cart(s) with one truck. Organics Processing Facilities There are currently only four permitted organics composting facilities in the State of Minnesota which accept SSO. The Resource Recovery Technologies (RRT) facility is the only one of these four located in the metro area. The RRT facility is located in Empire Township south of Farmington in Dakota County. Staff has some concern regarding the permanency or long term viability of the RRT facility, as RRT has a primary focus on the Municipal Solid Waste industry rather than the organics processing industry. There are currently two other sites in the metro area with special MPCA rule waivers allowing them to accept co-collected organics. One is owned by the City of Hutchinson and the other is owned by Carver County. At this time, the City of Hutchinson is fully utilizing the portion of their site that is permitted by the MPCA; however, the site has additional capacity should they decide to expand and MPCA permits the expansion. The Carver County site is accepting organics and is interested in getting commitments for more co-collected organics from additional cities (like St. Louis Park). Carver County desires to expand their site capacity in the spring of 2008. While this seems likely to occur, there are no assurances this will happen or that the MPCA will allow this or permanently allow the co-collection / processing of organics in the future. Staff has had recent discussions with Hennepin County staff that are looking into the possibility of locating multiple organic composting sites in the county, assuming there is a demand from cities like St. Louis Park and that the MPCA will allow this. Recycling Processing Facilities Currently, recycled materials collected in our city are being processed at the WMI Municipal Recycling Facility (MRF). Allied Waste Industries, Inc. (Allied) operates a similar such MRF. The collection and processing of materials at these types of facilities generally results in a degradation of the quality of the recycled materials with their end use being diminished. Meeting of: October 22, 2007 - Item #5 Page 3 Subject: Solid Waste Contract Delivery Options Discussion Increasing volumes of recycled materials are not meeting manufacturers’ needs and they are ending up in landfills elsewhere. Eureka Recycling operates a MRF which focuses on recycling collection and processing in order to produce larger volumes of high quality materials for manufacturer use. As a result, they are able to accept and process recyclable materials which WMI and Allied can not. This allows residents the opportunity for expanded recycling; however, it does require residents to perform additional sorting of materials at the curb to effectively utilize this. In the end, environmental impacts seem to balance on resident convenience (no or low sort) and cheap collection cost vs. an increased resident sorting need (inconvenience) and higher collection costs. Service and Contracting Options for Residential, Small Businesses, and Small Multi-family Services In evaluating services and contracting options for solid waste collection services, staff has determined there are several ways this can be accomplished. Listed below are the options along with considerations that should be discussed before a decision is made. Environmentally Aggressive or Green Customer or Resident Confidence Risk Tolerance Financial or Cost Contractor Availability, Quality, Experience Staff Resources Staff Rankings RESIDENTIAL, SMALL BUSINESS & SMALL MULTI-FAMILY (Carted Collection) RFP Option 1 (One Contract) #3 - Short Term (YW Alternate) RFP Option 2 (Two Contracts)#2 - Short Term Collection of refuse, recycling, and yard waste Collection of SSO RFP Option 3 (Three Contracts)#1 - Short Term Collection of refuse and yard waste Collection of recycling Collection of SSO RFP Option 4 (Three Contracts)#1 - Future Collection of refuse only Collection of recycling only COMMERCIAL & MULTI-FAMILY (Optional Dumpster Service for Large Properties) #2 #1Option 6 - RFP / Negotiation for services CONTRACTING OPTIONS OPTIONS FOR DELIVERY OF SOLID WASTE SERVICES Option 5 - Negotiate with current vendor for services CONSIDERATIONS Collection of refuse, recycling, yard waste and organics (3 alternates for organics collection) Collection of yard waste and organics (3 alternates for organics collection) Based on past experience and resident complaints, it appears providing residents with a program that is environmentally progressive while maintaining stable, quality, cost effective services weighs most heavily in determining what and how solid waste services should be provided. Staff feels the following six factors (identified above) should be considered in determining which services and contracting options will best meet community needs: Meeting of: October 22, 2007 - Item #5 Page 4 Subject: Solid Waste Contract Delivery Options Discussion 1. Environmental Aggressiveness: Reducing waste, improving recycling and finding the best way to recycle organics should be the environmental goal. Improving recycling means more than simply increasing recycling tonnage or resident participation. More and better use of recycled materials should also be considered. At this time this appears to require separating recycling collection into a separate contract and specifying where collected materials are to be processed. This would be supported by selecting Option 3 or Option 4. 2. Financial Implications: Should the cheapest cost be our goal or should it be to provide environmentally acceptable high quality services at the lowest possible cost? Collection costs will remain the lowest if we continue to deliver our current program. It appears all changes aimed at minimizing environmental impacts will increase costs at this time; SSO collection is expected to increase costs the most now and in the future. SSO collection, if pursued, should be developed as a pilot program (short life expectancy) with the contractor including carts and their cost in the pilot program. Eventually, lower costs associated with the co-collection of organics will be realized if (when) this industry develops in our state. Therefore, Option 1 or Option 4 would be the least expensive, depending upon how the haulers structure their proposals. 3. Quality of Service: Residents expect seamless service between contracts and during the life of the contract. Regardless of the quality, size and experience of a contractor, residents will experience some initial collection and customer service problems whenever a new contractor is selected. Having more than one contract(or) will add complexity and difficulty when dealing with service issues and complaints. Staff will work diligently to monitor, enforce and stress quality of service, but more contractors will complicate service delivery quality. Therefore, Option 1 would be the best choice to ensure the top quality of service. 4. Risk / Program Stability: People do not like change (or they do not like it very often). The amount of change and the frequency of change in our program and services impacts residents. The organics processing industry in Minnesota is in its infancy. Technologies, Facilities, and Regulations are in the development stages and have not quite reached a level of self sufficiency and stability yet. Some cities and counties are pushing the industry forward and creating facilities where there is a need (various pilot programs and MPCA Permit waivers). At this time, it appears we are at the “chicken or the egg” point - increasing demand without established facilities or authority (regulations or legislation); SSO collection will be costly and probably an interim solution with co-collection of organics expected to eventually become the industry standard. The risk for change or instability in the organics collection area is significant at this time. Option 1 (yard waste only) is the least risky option now while there are no current facilities available for Option 4 right now. Options 2 and 3 will subject residents to a likely interim SSO solution at high cost - this may not be a concern if it is voluntary on their part and not aggressively implemented by the city. 5. Contractor Availability: There are contractors available to provide some, if not all, the services we are considering. Some contractors are interested in providing all the services we are considering while some contractors are only interested in some of them. No matter which option is chosen, it appears two or more contractors will be interested in providing us services. Meeting of: October 22, 2007 - Item #5 Page 5 Subject: Solid Waste Contract Delivery Options Discussion 6. Staffing Implications: Depending upon the options chosen, staffing will be impacted. For every program or contract added to the current solid waste program there will need to be additional new staff. It is expected that the multi-family and business solid waste program and collection contract (described below) could be handled by one new staff person. If multiple contractors or haulers are used, public education efforts are increased, and organics collection is pursued, then an additional two to three new staff may be needed. Space at city hall is limited so office facilities, equipment, and supervisory considerations will need to be determined. In this sense, Option 1 requires the fewest additional staff. Service and Contracting Options for Large Businesses and Multi-family Residential Services Businesses and multi-family residential both fall into the commercial category of solid waste collection. At this time, these properties can subscribe services from any city-licensed hauler. Recently, we have extended our current collection services to small businesses and multi-family properties that requested us to provide their service. However, in some cases the size of service required is larger than what is currently provided under our carted program. To do this will require us to contract for dumpster (vs. carted) provided refuse and recycling collection services. These contract services can be obtained as follows: 1. Amend the current solid waste contract by negotiation to add larger service level options for collection using dumpsters (Option 5). 2. Request proposals for a separate contract to add larger service level options for collection using dumpsters (Option 6). The major reason to provide a city collection program for businesses and multi-family properties is to allow them to increase their recycling and reduce their disposal of refuse. Summary Based on the information provided above, the following is provided to aid in focusing on the feasibility of the options discussed: 1. It is to early to pursue co-collection of organics at this time 2. SSO is the most costly organics collection option and appears to be an interim solution to organics disposal 3. Program, cart, service, and contractor changes to residents should be minimized 4. General fund costs are not impacted by any changes, but becoming “greener” will increase costs to residents 5. Adding services beyond those presently provided will require additional staff and office space Recommendations Staff recommends the following: 1. That Option 3 be pursued to provide future residential collection services a. The contract for refuse and yard waste collection should be of 5 year duration b. The contract for recycling should be of 5 year duration c. The contract for SSO collection should be of 5 year duration, but contain provisions for termination with no penalty should SSO processing facilities become unavailable. Any such SSO collection service implemented should be designated as a PILOT program to clarify to residents the temporary nature of the service. Meeting of: October 22, 2007 - Item #5 Page 6 Subject: Solid Waste Contract Delivery Options Discussion d. That these contracts be structured to allow for renegotiation and implementation of co-collection of organics should that prove to be of benefit to the city 2. That option 6 be pursued to provide refuse and recycling collection (dumpster) services to businesses and multi-family as an optional requested service FINANCIAL OR BUDGET CONSIDERATION: There will not be any cost implications to the General Fund resulting from any program changes, as costs will be covered by the Solid Waste Enterprise Fund. Collections costs for organics will vary depending on hauler, location and program. The table below illustrates some possible residential collection options and related cost differences for collection/disposal using some very preliminary cost estimates to show what may be expected: In the table above, costs and tonnages are estimated. The costs are only for refuse, yard waste and organics. Recycling costs are not included as they do not vary between options. Organic collection is based on the assumptions of 25% organics in single family residential refuse collection and a 50% resident participation rate. With SSO collection, costs are not saved initially as the organics are collected and hauled by separate trucks and drivers. However, the organics can be hauled a shorter distance to the Brooklyn Park Transfer Station where the SSO tipping fee is currently subsidized by Hennepin County. The County hauls SSO materials to RRT for processing at county cost. So, SSO collection increases overall collection costs, but SSO disposal costs are lower for the time being. VISION: The activities above support or complement the following Vision areas: St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. Community members are responsible stewards of the environment and realize their actions today influence the greater ecology inherited by future generations. Focus areas: • Educating staff and the public on environmental consciousness, stewardship and best practices. • Working in areas such as…environmental innovations. Prepared by: Scott Merkley, Public Works Administrative Coordinator Sarah Hellekson, Public Works Administrative Specialist Reviewed by: Mike Rardin, Public Works Director Approved by: Tom Harmening, City Manager Type of Residential Program Total Annual Cost (excluding recycling) Current Solid Waste Collection Program $1,541,000 Solid Waste Program with Co-collected Organics $1,657,000 Solid Waste Program with Source Separated Organics $1,915,000 Meeting Date: October 22, 2007 Agenda Item #: 7 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Liquor Licenses for Establishments with Bowling Alleys RECOMMENDED ACTION: No Council action is required at this time. POLICY CONSIDERATION: None at this time BACKGROUND: This report is intended to provide background information for Council regarding bowling alleys with liquor licenses and an update on Texa-Tonka Lanes on-sale intoxicating liquor license. Bowling Alleys in Neighboring Communities At the January 22, 2007 study session, Council directed staff to provide information about food/liquor ratios in other communities with bowling alleys. City Clerk Nancy Stroth contacted neighboring communities about their ordinances and has attached the information for Council’s review. St. Louis Park’s city ordinance requires that all on-sale intoxicating liquor establishments must have at least 50% of gross receipts attributable to the sale of food. Based on this review, staff is not proposing any changes to the ordinance at this time. Texa-Tonka Lanes Since 1981, H.J.K.S. Inc. has owned and managed Texa-Tonka Lanes bowling alley containing a small bar and eating area. The main function of the business is to provide a place for people to enjoy the sport of bowling. In 1998 the City Council approved their request to upgrade from a 3.2 malt liquor license to a full on-sale intoxicating and Sunday license. In 2000, the City Ordinance Sec. 3-70 was amended to state each on-sale intoxicating liquor licensee shall have the continuing obligation to have at least 50 percent of gross receipts from the establishment during the preceding business year attributable to the sale of food. The city may require the production of documents or information to enforce the provisions. All on-sale intoxicating liquor license renewal applicants must provide a CPA Statement showing total gross food and liquor sales. As a condition of the March 2006 and March 2007 liquor license renewals, Council placed Texa- Tonka Lanes on probation and required them to report food sales in August and December. Their percentage of food sales has increased since the ordinance was adopted in 2000. Food sales continue to be slightly below the required 50% gross receipts for food. Texa-Tonka Lanes has been cooperative and has provided information that the city has asked for regarding their sales. Texa-Tonka Lanes has experienced business impacts due to construction on Minnetonka Boulevard and attributes reduced food sales, in part, to construction activities. Meeting of October 22, 2007 Page 2 Subject: Liquor Licenses for Establishments with Bowling Alleys Texa-Tonka Lanes will report 2007 food/liquor ratio numbers to the city in January 2008. Staff will prepare an update to the Council at that time. Total food/liquor ratios reported from 2002 – 2007 are as follows: YEAR Food % Liquor % 2002 28 72 2003 32 68 2004 33 67 2005 35 65 2006 47.42 52.58 Jan. – Sept. 2007 47.47 52.58 The term for Liquor Licenses is March 1 through March 1 of each year. Establishments will receive renewal applications in December 2007 and all renewal licenses require City Council approval which will occur in February 2008. FINANCIAL OR BUDGET CONSIDERATION: None VISION CONSIDERATION: None Attachments: Liquor/Food Ratio Requirements for Cities with Bowling Centers Prepared by: Nancy Stroth, City Clerk Reviewed by: Marcia Honold, Management Assistant Approved by: Tom Harmening, City Manager Meeting of October 22, 2007 Page 3 Subject: Liquor Licenses for Establishments with Bowling Alleys Liquor/Food Ratio Requirements for Cities with Bowling Centers City Restaurant Food/Liquor Requirement Bowling Center Food/Liquor Requirement Ordinance Language Notes Bloomington 40/60 30/70 Section 13.44 (When a restaurant licensed for on- sale intoxicating liquor is located in a bowling center, not less than 30 % of restaurant’s combined sales is from the sale of food) Burnsville 60/40 60/40 Section 3-1-15 C (60/40 food/ratio requirement only pertains to wine and beer licenses. NO ordinance requirement for food/liquor sales ratio for intoxicating liquor licenses.) Columbia Heights 60/40 60/40 Section 5.504(B) ( A bowling center shall be conducted in such a manner that no less than 60% of the business receipts for the license year shall be derived from the serving of food and bowling) Coon Rapids 60/40 60/40 Section 5-600 (60/40 food/ratio requirement only pertains to wine and beer licenses. NO ordinance requirement for food/liquor sales ratio for intoxicating liquor licenses.) Eagan 50/50 50/50 Chapter 5 Eden Prairie 50/50 70/30 Chapter 4 (70% includes food, beverage, vending machine sales, bowling activity and other recreational activities and sales) Hopkins 50/50 50/50 Bowling Alley grandfathered in if in existence before July 1, 1999 Maple Grove 51/49 51/49 Section 10 (not less than 51% of the restaurant’s combined sales is from the sale of food New Hope 50/50 50/50 Chapter 10 (at least 50% of its gross sales must be from bowling and seating capacity to serve meals for not less than 50 people. The sale of intoxicating liquor, wine or 3.2 malt liquor shall not exceed 50 % of the restaurant’s gross yearly sales) Richfield 50/50 50/50 Only 3.2 malt liquor allowed in bowling alleys St. Louis Park 50/50 50/50 Chapter 3 Meeting Date: October 22, 2007 Agenda Item #: 8 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Friends of the Arts Update - 2007 Accomplishments RECOMMENDED ACTION: No action requested POLICY CONSIDERATION: Are the activities of Friends of the Arts in line with the City Councils expectations? BACKGROUND: The City of St. Louis Park is partnering with the Friends of the Arts to provide arts and culture opportunities to our community. FRIENDS OF THE ARTS PAST ACCOMPLISHMENTS St. Louis Park Friends of the Arts April 2006 – June 2007 Income 2006 $45,714 • Raised $10, 450 in grant money for arts in SLP (COMPAS Community Arts Fund, SLP Community Foundation, Metropolitan Regional Arts Council, Rotary) • Individual donations and memberships $ 7,200 • City of St. Louis Park $21,050 • Raised $ 9,965 in business donations for the arts in SLP Cash $ 7,415 In-kind $ 2,550 Projected Grants 2007: MN Natural Resources Foundation $ 7,000 MRAC Organizational Dev Grant $ 6,000 Corp grants $15,000 Arts participation (not including Arts & Culture Grant programs) • Directly served 149 people through arts programs (direct participants in programming that lasts two weeks or more). • Family Art Activity, Two Teen Writing classes, Community Photography Project -children & families (85) – not including activities at ice cream social for past 2 years -youth (34) -adults (20) • Developed scholarship program for individuals – “Arts for Life” Meeting of October 22, 2007 Page 2 Subject: Friends of the Arts Update 2007 Accomplishments Arts audiences (includes Arts & Culture grant program audiences in 2006/07) • Served well over 2,000 as audience members -600 viewed community photo show in June 2007 -500 attended Mixed Blood Theatre’s Immigrant Dreams performance in 2006 -more than 1,000 attended 2006 Arts & Culture Grant dance, theater, and music performances in 2006/07 FOTA is a key strategic partner for the City’s arts & culture grant program and provides planning support, publicity, and information to applicants and awardees. Communications • Developed internal and external communications plan. • Developed key component of communications plan - website to serve as resource for community members, artists, and organizations. Great success of website is attributed to regular updates and reliability. • Developed email list for distribution of newsletters and general information on a regular basis. Community Partnerships • Developed positive partnerships with the Parks & Recreation Department, Community Education, St. Louis Park Library, Westwood Hills Nature Center, Neighborhood Liaison Program, Adult Options in Education (English Language Learners), Bookmark in the Park program, School Board, High School Theater, Music, and Visual Arts Departments. • Developed partnership with Parktacular that resulted in 1st Miniature Art Hunt during Parktacular. Arts Volunteers • Connected 42 SLP residents with meaningful volunteer opportunities in the arts. Positive Media Coverage about the Arts in SLP • Generated four front-page articles in Sun Sailor about the arts in SLP. • Generated three significant articles in Star Tribune about the arts in SLP. • Utilized neighborhood newsletters, School District website, City Website, Parks and Recreation brochure, Park Perspective, Community Cable to share arts news and information. • Created database of contact information for people interested in the arts in SLP so they can be contacted to serve on committees, provide input, etc. to help the City reach its arts and culture goals. (e.g., 20 new families from Family Art Day, 13 new families from Ice Cream Social, 43 new contacts from Our Town photo show). Public art • Provided input on 36th Street public art review panel; would like to share information about public art projects with the community in the future. • Created “recycled city” thru family art workshops. This piece was displayed at various locations around the city. • Community Photography Project created exhibit for 6 weeks at Alloggio Frame shop. The exhibit is now in segments displayed at various locations around SLP: library, Harvest Moon, CostCo, etc. Meeting of October 22, 2007 Page 3 Subject: Friends of the Arts Update 2007 Accomplishments Board Organizational Development • Created office space at Lenox. • Created and implemented board recruiting procedure that successfully brought 4 new valuable community members on board. • Recruited resident financial expertise to start more sophisticated budgeting and financial planning. This will also improve general financial operations and reporting. • Researched software options to create: 1. Best possible tracking of memberships, donations, resources, and artists. 2. Non-profit accounting. • Creation of Advisory board slated for Fall 2007. FINANCIAL OR BUDGET CONSIDERATION: The City of St. Louis Park is currently contributing $20,000 to the Friends of the Arts. The contribution began in 2006 and continued in 2007. Friends of the Arts would like to continue this arrangement with the City for 2008. VISION CONSIDERATION: Our partnership with Friends of the Arts helps us to accomplish one of the Strategic Directions adopted by the City Council: “St. Louis Park is committed to promoting and integrating arts, culture, and community aesthetics in all City initiatives, including implementation where appropriate”. Prepared by: Susan Schneck, Friends of the Arts Reviewed by: Cindy Walsh, Director of Parks and Recreation Approved by: Tom Harmening, City Manager Meeting Date: October 22, 2007 Agenda Item #: 9 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: September 2007 Monthly Financial Report. RECOMMENDED ACTION: No action required at this time. This is a written report for information sharing purposes. POLICY CONSIDERATION: None. BACKGROUND: This report is designed to provide summary information regarding the overall level of revenues and expenditures in both the General Fund and the Park and Recreation Fund. These funds should be a primary concern in analyzing the city’s financial health because they represent the discretionary use of tax levy dollars. For the first nine months of the year, actual revenues and expenditures should generally run about 75% of the annual budget. Significant items that exceed the norm are highlighted below along with a general discussion of the cause for the variance. General Fund Expenditures: • Finance expenditures look high because two contract employees hired to help fill vacancies left by departing staff have not been allocated out to departments. The Finance employees who have left were allocated to the enterprise funds and EDA. • Community Outreach looks high because there is one large payment that is made annually to fund a school district outreach program. That $33,000 payment has been made for the year. This department is below budget in other respects. Parks and Recreation Expenditures: • Organized Recreation expenditures are higher due to the bulk of their activities occurring during the summer recreation season. • The Environmental Budget is high because we are continuing to experience a lot of tree removal work due to Dutch Elm. This will be offset by resident billing revenue. Meeting of October 22, 2007 Page 2 Subject: September 2007 Monthly Financial Report FINANCIAL OR BUDGET CONSIDERATION: None required at this time. VISION CONSIDERATION: Not applicable. Attachments: Monthly Financial Reports Prepared by: Bruce M. DeJong, Finance Director Approved by: Tom Harmening, City Manager 10/17/2007CITY OF ST LOUIS PARK 8:47:58R5509FDO SLCOUNCIL1 1Page -Expenditure Report by CompanySt Louis Park Monthly Expenditure Council Report 9/30/2007 Description Annual Budget Current Month Actual YTD Balance Balance Exp. % Avail. % 01000 GENERAL FUND 110 ADMINISTRATION 982,930.60 71,614.15 675,162.26 307,768.34 68.7 31.3 120 FINANCE 1,053,032.00 86,354.81 839,712.72 213,319.28 79.7 20.3 130 HUMAN RESOURCES 568,372.46 47,493.46 424,790.87 143,581.59 74.7 25.3 135 COMMUNITY DEVELOPMENT 1,024,954.14 84,714.73 774,809.51 250,144.63 75.6 24.4 140 FACILITIES MAINTENANCE 1,164,367.24 81,112.90 765,389.43 398,977.81 65.7 34.3 145 TECHNOLOGY & SUPPORT SERVICES 1,490,175.71 124,511.18 1,120,252.38 369,923.33 75.2 24.8 150 COMMUNICATIONS & MARKETING 218,751.47 14,277.31 138,785.11 79,966.36 63.4 36.6 160 POLICE 6,676,103.09 479,659.99 4,623,143.92 2,052,959.17 69.2 30.8 161 COMMUNITY OUTREACH - POLICE 116,397.35 5,021.18 92,449.97 23,947.38 79.4 20.6 165 FIRE PROTECTION 2,756,522.00 198,580.71 2,016,638.38 739,883.62 73.2 26.8 170 INSPECTIONAL SERVICES 1,793,306.00 133,104.34 1,271,553.61 521,752.39 70.9 29.1 175 PUBLIC WORKS 3,840,552.01 353,859.35 2,764,550.07 1,076,001.94 72.0 28.0 01000 GENERAL FUND 21,685,464.07 1,680,304.11 15,507,238.23 6,178,225.84 71.5 28.5 102207 #9 -- Monthly Financial Report Attachments -- Page 1 of 10 10/17/2007CITY OF ST LOUIS PARK 8:50:31R5509FDO SLPCOUCIL2 1Page -Expenditure Report by CompanyExpenditure report for Park & Rec 9/30/2007 Description Annual Budget Current Month Actual YTD Balance Balance Exp. % Avail. % 02000 PARK AND RECREATION 200 ORGANIZED RECREATION 1,223,354.00 70,846.32 968,711.46 254,642.54 79.2 20.8 210 PARK MAINTENANCE 1,333,381.73 100,784.13 1,031,545.03 301,836.70 77.4 22.6 220 ENVIRONMENT 276,597.52 53,232.90 344,609.73 68,012.21- 124.6 24.6- 230 WESTWOOD 452,084.59 32,367.80 339,026.59 113,058.00 75.0 25.0 240 RECREATION CENTER 1,319,599.56 74,418.49 1,005,091.52 314,508.04 76.2 23.8 250 VEHICLE MAINTENANCE 994,373.73 100,105.60 757,266.21 237,107.52 76.2 23.8 02000 PARK AND RECREATION 5,599,391.13 431,755.24 4,446,250.54 1,153,140.59 79.4 20.6 102207 #9 -- Monthly Financial Report Attachments -- Page 2 of 10 R5509FIN4 CITY OF ST LOUIS PARK 10/17/2007 8:50:58LOGIS001 Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 1Page - 9/30/2007 2007 <===================== =====================>2007 20069/30/2007 2007 Description Current Period Actual Current Period Budget Year to Date Actual Year to Date Budget Per Cent Used Annual Budget | | Same Period Prior Year YTD Budget Same Period Prior Year YTD Actual Per Cent Used 01000 GENERAL FUND 4000 REVENUES & EXPENSES 4001 REVENUES 4010 GENERAL PROPERTY TAXES 4011 CURRENT AD VALOREM 6,086,689.42- 13,170,348.00- 46.22 13,170,348.00- |13,001,118.00-6,073,616.51- 46.72 4012 DELINQ AD VALOREM 104,876.01-|27,494.57- 4013 FISCAL DISPARITY 518,359.14-|523,752.49- 4016 PENALTIES/INTEREST 4,623.06-|1,841.57- 4018 MARKET VALUE HOMESTEAD CREDIT |987,893.68 4010 GENERAL PROPERTY TAXES 6,714,547.63-13,170,348.00-50.98 13,170,348.00-|13,001,118.00-5,638,811.46-43.37 4100 LICENSES & PERMITS 4101 LICENSES 4,715.34-550,868.00- 507,700.00- 108.50 507,700.00- |491,700.00-302,558.70- 61.53 4200 PERMITS 150,205.64-1,586,000.01- 2,128,800.00- 74.50 2,128,800.00- |2,233,800.00-2,093,667.89- 93.73 4100 LICENSES & PERMITS 154,920.98-2,136,868.01-2,636,500.00-81.05 2,636,500.00-|2,725,500.00-2,396,226.59-87.92 4270 FINES & FORFEITS 4271 MUNICIPAL COURT 19,990.04-180,441.42- 300,000.00- 60.15 300,000.00- |300,000.00-228,996.51- 76.33 4273 FORFEITURES/PENALTIES 675.83- 6,500.00- 10.40 6,500.00- |6,500.00-2,461.72- 37.87 4275 LIQUOR VIOLATION FINES 3,000.00-3,000.00- |3,000.00-7,000.00- 233.33 4276 MISC LICENSE VIOLATIONS 35.00-100.00- 35.00 100.00- |100.00-140.00- 140.00 4277 NON-COMPLIANCE VIOLATIONS/FEES 955.00-| 4279 CONTRACT REIMB.-SNOW REMOVAL 70.00 | 4270 FINES & FORFEITS 19,990.04-182,037.25-309,600.00-58.80 309,600.00-|309,600.00-238,598.23-77.07 4300 INTERGOVERNMENTAL 4310 FEDERAL |12,888.00-17,013.01- 132.01 4350 STATE 228,604.29- 1,189,229.00- 19.22 1,189,229.00- |1,335,706.00-2,210,058.74- 165.46 4400 OTHER 46,141.58-359,342.56- 439,575.15- 81.75 439,575.15- |411,120.00-348,778.85- 84.84 4300 INTERGOVERNMENTAL 46,141.58-587,946.85-1,628,804.15-36.10 1,628,804.15-|1,759,714.00-2,575,850.60-146.38 4600 CHARGES FOR SERVICES 4601 GENERAL GOVERNMENT 73,560.10-420,275.12- 625,028.63- 67.24 625,028.63- |603,339.32-405,373.66- 67.19 4700 PUBLIC SAFETY 5,492.25-59,347.27- 117,800.00- 50.38 117,800.00- |117,800.00-67,798.41- 57.55 4800 HIGHWAYS/STREETS 134,499.23- 303,000.00- 44.39 303,000.00- |284,000.00-219,858.02- 77.41 4600 CHARGES FOR SERVICES 79,052.35-614,121.62-1,045,828.63-58.72 1,045,828.63-|1,005,139.32-693,030.09-68.95 5100 SPECIAL ASSESSMENTS 5102 CURRENT |804.51- 5100 SPECIAL ASSESSMENTS |804.51- 5200 MISCELLANEOUS 146.20-108.20- 102207 #9 -- Monthly Financial Report Attachments -- Page 3 of 10 R5509FIN4 CITY OF ST LOUIS PARK 10/17/2007 8:50:58LOGIS001 Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 2Page - 9/30/2007 2007 <===================== =====================>2007 20069/30/2007 2007 Description Current Period Actual Current Period Budget Year to Date Actual Year to Date Budget Per Cent Used Annual Budget | | Same Period Prior Year YTD Budget Same Period Prior Year YTD Actual Per Cent Used 5300 RENT REVENUE 8,333.33-76,716.65- 111,400.00- 68.87 111,400.00- |101,400.00-77,416.67- 76.35 5330 REFUNDS & REIMBURSEMENTS |5,000.00-12,759.36- 255.19 5200 MISCELLANEOUS 8,333.33-76,862.85-111,400.00-69.00 111,400.00-|106,400.00-90,284.23-84.85 4001 REVENUES 308,438.28-10,312,384.21-18,902,480.78-54.56 18,902,480.78-|18,907,471.32-11,633,605.71-61.53 6001 EXPENDITURES 6002 PERSONAL SERVICES 6010 SALARIES 961,110.38 9,497,918.00 13,070,190.81 72.67 13,070,190.81 |12,429,864.67 9,583,158.88 77.10 6060 PERA 81,994.11 801,239.26 1,103,634.75 72.60 1,103,634.75 |957,521.77 739,398.13 77.22 6075 FICA 47,674.37 479,552.56 638,521.59 75.10 638,521.59 |603,690.84 489,795.92 81.13 6080 INSURANCE 135,742.18 1,192,464.21 1,676,253.67 71.14 1,676,253.67 |1,677,294.84 1,209,028.17 72.08 6100 OTHER 29,398.06 310,740.08 369,461.25 84.11 369,461.25 |353,734.54 309,800.40 87.58 6002 PERSONAL SERVICES 1,255,919.10 12,281,914.11 16,858,062.07 72.85 16,858,062.07 |16,022,106.66 12,331,181.50 76.96 6210 SUPPLIES 6211 OFFICE SUPPLIES 3,754.40 33,397.88 50,550.00 66.07 50,550.00 |47,200.00 28,568.39 60.53 6212 GENERAL SUPPLIES 4,721.51 38,603.05 82,400.00 46.85 82,400.00 |82,760.00 44,818.42 54.15 6213 FIRE PREVENTION SUPPLIES 6.15-3,512.71 7,000.00 50.18 7,000.00 |5,000.00 3,530.04 70.60 6214 OPERATIONAL SUPPLIES 5,319.08 64,234.80 156,825.00 40.96 156,825.00 |132,600.00 62,688.66 47.28 6215 COMPUTER SUPPLIES 725.37 3,750.00 19.34 3,750.00 |3,500.00 645.68 18.45 6217 SMALL TOOLS 267.38 2,146.49 5,200.00 41.28 5,200.00 |4,536.00 4,240.14 93.48 6218 MOTOR FUELS 168.50 168.50 2,000.00 8.43 2,000.00 |1,500.00 73.18 4.88 6221 EQUIPMENT PARTS 1,684.53 11,015.28 21,600.00 51.00 21,600.00 |24,400.00 10,040.45 41.15 6222 BLDG/STRUCTURE SUPPLIES 3,754.04 12,219.56 43,530.00 28.07 43,530.00 |34,750.00 10,656.40 30.67 6223 OTHER IMPROVEMENT SUPPLIES 39,404.37 241,306.66 271,000.00 89.04 271,000.00 |268,000.00 192,419.98 71.80 6224 LANDSCAPING MATERIALS 4,340.94 6,500.00 66.78 6,500.00 |6,500.00 2,239.49 34.45 6225 SUBSISTENCE SUPPLIES 396.50 2,450.04 5,150.00 47.57 5,150.00 |5,000.00 3,048.30 60.97 6226 CLEANING/WASTE REMOVAL SUPPLY 3,368.50 16,404.55 29,943.00 54.79 29,943.00 |28,643.00 16,314.13 56.96 6227 MERCHANDISE FOR RESALE 1,000.00 1,000.00 | 6210 SUPPLIES 62,832.66 430,525.83 686,448.00 62.72 686,448.00 |644,389.00 379,283.26 58.86 6300 NON-CAPITAL EQUIPMENT 6301 OFFICE EQUIPMENT 3,102.80 19,786.87 8,500.00 232.79 8,500.00 |8,770.00 8,028.30 91.54 6302 POLICE EQUIPMENT 1,527.31 10,187.57 22,150.00 45.99 22,150.00 |23,160.00 16,250.44 70.17 6303 OTHER 2,210.62 13,252.85 31,600.00 41.94 31,600.00 |43,860.00 76,499.86 174.42 6304 FIRE EQUIPMENT 1,700.00 1,700.00 |5,700.00 149.90 2.63 6300 NON-CAPITAL EQUIPMENT 6,840.73 43,227.29 63,950.00 67.60 63,950.00 |81,490.00 100,928.50 123.85 6350 SERVICES & OTHER CHARGES 6400 PROFESSIONAL SERVICES 95,140.03 830,068.69 1,257,925.00 65.99 1,257,925.00 |1,257,704.38 642,170.94 51.06 6700 POSTAGE 21,800.19 121,205.13 133,470.00 90.81 133,470.00 |130,715.00 69,070.93 52.84 6720 DELIVERY |39.35 102207 #9 -- Monthly Financial Report Attachments -- Page 4 of 10 R5509FIN4 CITY OF ST LOUIS PARK 10/17/2007 8:50:58LOGIS001 Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 3Page - 9/30/2007 2007 <===================== =====================>2007 20069/30/2007 2007 Description Current Period Actual Current Period Budget Year to Date Actual Year to Date Budget Per Cent Used Annual Budget | | Same Period Prior Year YTD Budget Same Period Prior Year YTD Actual Per Cent Used 6830 COMMUNICATIONS 13,655.02 138,219.65 232,710.00 59.40 232,710.00 |213,425.00 153,954.64 72.14 6900 AWARDS/INDEMNITIES 200.00 200.00 |200.00 23.94 11.97 6950 LEGAL NOTICES 539.86 3,349.89 11,000.00 30.45 11,000.00 |13,000.00 4,306.28 33.13 7050 PRINTING & PUBLISHING 7,025.73 40,451.69 62,760.00 64.45 62,760.00 |54,758.00 41,544.29 75.87 7100 INSURANCE 9,074.80 80,322.96 96,882.00 82.91 96,882.00 |96,882.00 70,479.45 72.75 7200 REPAIRS AND MAINTENANCE 26,256.13 203,941.86 421,023.00 48.44 421,023.00 |360,820.00 209,506.43 58.06 7300 UTILITIES 58,997.48 386,537.68 550,096.00 70.27 550,096.00 |419,496.00 325,671.87 77.63 7410 COMPUTER SERVICES 40,025.35 382,437.96 504,000.00 75.88 504,000.00 |493,000.00 366,015.10 74.24 7500 RENTALS 6,529.03 30,125.42 42,878.00 70.26 42,878.00 |737,951.00 547,249.34 74.16 7550 EQUIPMENT REPLACEMENT CHARGE 35,668.66 321,017.94 428,024.00 75.00 428,024.00 |419,447.00 314,585.28 75.00 7600 EMPLOYEE DEVELOPMENT 34,111.67 180,119.92 294,266.00 61.21 294,266.00 |266,564.00 162,245.72 60.87 7620 TRAVEL/MEETINGS 3,094.37 24,363.51 31,450.00 77.47 31,450.00 |30,695.00 16,257.38 52.96 7650 EMERGENCY PREPAREDNESS 2,698.00 6,032.90 7,000.00 86.18 7,000.00 |5,718.00 11,797.67 206.33 7670 LICENSES 2,103.00 3,320.00 63.34 3,320.00 |3,220.00 2,187.00 67.92 7699 CAPITAL LEASE PAYMENT |5,000.28 6350 SERVICES & OTHER CHARGES 354,616.32 2,750,298.20 4,077,004.00 67.46 4,077,004.00 |4,503,595.38 2,942,105.89 65.33 7800 CAPITAL OUTLAY 7803 IMPROVEMENTS OTHER THAN BUILDI 95.30 95.30 | 7805 OFFICE FURNITURE & EQUIPMENT 1,199.00 | 7800 CAPITAL OUTLAY 95.30 1,294.30 | 6001 EXPENDITURES 1,680,304.11 15,507,259.73 21,685,464.07 71.51 21,685,464.07 |21,251,581.04 15,753,499.15 74.13 8001 OTHER INCOME 8010 TRANSFERS IN 8013 CABLE TV 12,921.92-116,297.28- 155,063.00- 75.00 155,063.00- |155,063.00-116,297.28- 75.00 8014 HOUSING REHABILITATION 16,066.42-144,597.78- 192,797.00- 75.00 192,797.00- |199,211.00-149,408.28- 75.00 8017 MSC 728.83-6,559.47- 8,746.00- 75.00 8,746.00- |41,575.00-31,181.22- 75.00 8019 WATER UTILITY 43,197.17-388,774.53- 518,366.00- 75.00 518,366.00- |483,516.00-362,637.00- 75.00 8021 REFUSE UTILITY 27,362.58-246,263.22- 328,351.00- 75.00 328,351.00- |312,171.00-234,128.25- 75.00 8022 STORM WATER UTILITY 24,765.00-222,885.00- 297,180.00- 75.00 297,180.00- |311,671.00-233,753.22- 75.00 8023 SANITARY SEWER UTILITY 64,194.42-577,749.78- 770,333.00- 75.00 770,333.00- |722,612.00-541,959.03- 75.00 8024 PENSION 32,000.00-288,000.00- 384,000.00- 75.00 384,000.00- |384,000.00-288,000.00- 75.00 8010 TRANSFERS IN 221,236.34-1,991,127.06-2,654,836.00-75.00 2,654,836.00-|2,609,819.00-1,957,364.28-75.00 8060 DISPOSAL OF ASSET 8065 SALE OF SALVAGE 10,063.00-| 8070 OTHER RECOVERIES 9.10-1,042.34- 1,500.00- 69.49 1,500.00-1,000.00-1,381.55- 138.16 8070.831 Police 1,308.88-500.00- 261.78 500.00- |270.62- 8070 OTHER RECOVERIES 9.10-2,351.22-2,000.00-117.56 2,000.00-|1,000.00-1,652.17-165.22 102207 #9 -- Monthly Financial Report Attachments -- Page 5 of 10 R5509FIN4 CITY OF ST LOUIS PARK 10/17/2007 8:50:58LOGIS001 Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 4Page - 9/30/2007 2007 <===================== =====================>2007 20069/30/2007 2007 Description Current Period Actual Current Period Budget Year to Date Actual Year to Date Budget Per Cent Used Annual Budget | | Same Period Prior Year YTD Budget Same Period Prior Year YTD Actual Per Cent Used 8080 BONDS 8084 CAPITAL LEASE 8100 INTEREST 8101 INTEREST ON INVESTMENTS 20.08-60,971.18 301,099.00- 20.25- 301,099.00- |173,500.00-178,749.39- 103.03 8102 OTHER INTEREST |.25- 8100 INTEREST 20.08-60,971.18 301,099.00-20.25-301,099.00-|173,500.00-178,749.64-103.03 8130 CONTRIBUTIONS/DONATIONS 5,000.00-5,000.00-2,479.50- 8130 CONTRIBUTIONS/DONATIONS 5,000.00-5,000.00-|2,479.50- 8170 ADMINISTRATION FEES 2,500.00- 8171 REVENUE BOND FEES 5,000.00-5,000.00- 5,000.00- 100.00 5,000.00- |5,000.00- 8174 NSF FEES 1,525.00- 1,000.00- 152.50 1,000.00- |1,000.00-1,121.33- 112.13 8170 ADMINISTRATION FEES 5,000.00-6,525.00-6,000.00-108.75 6,000.00-|6,000.00-3,621.33-60.36 8200 MISC REVENUE 328.55-|141.00-1,373.29- 973.96 8001 OTHER INCOME 231,265.52-1,954,423.65-2,963,935.00-65.94 2,963,935.00-|2,790,460.00-2,145,240.21-76.88 8501 OTHER EXPENSE 8510 TRANSFERS OUT 8550 INTEREST/FINANCE CHARGES 11.10 |309.72 8580 MISC EXPENSE 272.81 650.00 41.97 650.00 473.00 523.73 110.73 8580.995 Contingency Budget 4,789.04 180,000.00 2.66 180,000.00 |445,580.00 11,977.50 2.69 8580.996 Uncollectable Debt 2,023.55 |650.00 8580 MISC EXPENSE 7,085.40 180,650.00 3.92 180,650.00 |446,053.00 13,151.23 2.95 8590 BANK CHARGES/CREDIT CD FEES 5,495.06 300.00 1,831.69 300.00 |300.00 12,899.69 4,299.90 8501 OTHER EXPENSE 12,591.56 180,950.00 6.96 180,950.00 |446,353.00 26,360.64 5.91 4000 REVENUES & EXPENSES 1,140,600.31 3,253,043.43 1.71-***********1.71-|2.72 2,001,013.87 ********* 01000 GENERAL FUND 1,140,600.31 3,253,043.43 1.71-***********1.71-|2.72 2,001,013.87 ********* 102207 #9 -- Monthly Financial Report Attachments -- Page 6 of 10 R5509FIN4 CITY OF ST LOUIS PARK 10/17/2007 8:50:58LOGIS001 Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 5Page - 9/30/2007 2007 <===================== =====================>2007 20069/30/2007 2007 Description Current Period Actual Current Period Budget Year to Date Actual Year to Date Budget Per Cent Used Annual Budget | | Same Period Prior Year YTD Budget Same Period Prior Year YTD Actual Per Cent Used 02000 PARK AND RECREATION 4000 REVENUES & EXPENSES 4001 REVENUES 4010 GENERAL PROPERTY TAXES 4011 CURRENT AD VALOREM 1,648,127.68- 3,540,854.00- 46.55 3,540,854.00- |2,887,292.00-1,322,053.80- 45.79 4012 DELINQ AD VALOREM |5,986.80- 4013 FISCAL DISPARITY 140,359.07-|114,006.04- 4016 PENALTIES/INTEREST 1,006.65-|402.06- 4010 GENERAL PROPERTY TAXES 1,789,493.40-3,540,854.00-50.54 3,540,854.00-|2,887,292.00-1,442,448.70-49.96 4100 LICENSES & PERMITS 4200 PERMITS 225.00-5,950.00-|7,035.00- 4100 LICENSES & PERMITS 225.00-5,950.00-|7,035.00- 4300 INTERGOVERNMENTAL 4350 STATE |50,000.00-26,500.00- 53.00 4400 OTHER 22,351.00- 56,402.00- 39.63 56,402.00- |44,702.00-27,826.27- 62.25 4300 INTERGOVERNMENTAL 22,351.00-56,402.00-39.63 56,402.00-|94,702.00-54,326.27-57.37 4600 CHARGES FOR SERVICES 4601 GENERAL GOVERNMENT 38,550.52-127,863.55- 113,150.00- 113.00 113,150.00- |148,700.00-166,372.54- 111.88 4900 PROGRAM REVENUE 37,433.39-887,966.33- 964,070.00- 92.11 964,070.00- |999,188.00-855,580.87- 85.63 4600 CHARGES FOR SERVICES 75,983.91-1,015,829.88-1,077,220.00-94.30 1,077,220.00-|1,147,888.00-1,021,953.41-89.03 5100 SPECIAL ASSESSMENTS 5102 CURRENT |34,794.67- 5103 DELINQUENT |537.62- 5100 SPECIAL ASSESSMENTS |35,332.29- 5200 MISCELLANEOUS 5300 RENT REVENUE 69,652.65-395,765.26- 807,061.00- 49.04 807,061.00- |681,072.00-413,198.50- 60.67 5330 REFUNDS & REIMBURSEMENTS 150.00-5,361.33- 2,000.00- 268.07 2,000.00- |2,000.00-6,625.99 331.30- 5200 MISCELLANEOUS 69,802.65-401,126.59-809,061.00-49.58 809,061.00-|683,072.00-406,572.51-59.52 4001 REVENUES 146,011.56-3,234,750.87-5,483,537.00-58.99 5,483,537.00-|4,812,954.00-2,967,668.18-61.66 6001 EXPENDITURES 6002 PERSONAL SERVICES 6010 SALARIES 168,381.49 1,985,491.69 2,575,797.79 77.08 2,575,797.79 |2,161,008.62 1,721,255.86 79.65 6060 PERA 10,292.17 100,846.71 131,415.11 76.74 131,415.11 |101,694.45 81,956.88 80.59 6075 FICA 13,062.92 153,465.63 196,435.35 78.13 196,435.35 |164,380.53 132,032.49 80.32 6080 INSURANCE 25,600.08 223,360.31 310,528.22 71.93 310,528.22 |262,438.32 188,455.84 71.81 6100 OTHER 8,040.00 88,662.20 72,151.66 122.88 72,151.66 |50,148.53 62,781.70 125.19 6002 PERSONAL SERVICES 225,376.66 2,551,826.54 3,286,328.13 77.65 3,286,328.13 |2,739,670.45 2,186,482.77 79.81 102207 #9 -- Monthly Financial Report Attachments -- Page 7 of 10 R5509FIN4 CITY OF ST LOUIS PARK 10/17/2007 8:50:58LOGIS001 Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 6Page - 9/30/2007 2007 <===================== =====================>2007 20069/30/2007 2007 Description Current Period Actual Current Period Budget Year to Date Actual Year to Date Budget Per Cent Used Annual Budget | | Same Period Prior Year YTD Budget Same Period Prior Year YTD Actual Per Cent Used 6210 SUPPLIES 6211 OFFICE SUPPLIES 130.33 5,606.78 6,950.00 80.67 6,950.00 |5,900.00 5,272.88 89.37 6212 GENERAL SUPPLIES 4,841.94 125,501.14 188,030.00 66.75 188,030.00 |159,880.00 119,442.53 74.71 6214 OPERATIONAL SUPPLIES 1,157.38 11,639.01 18,502.00 62.91 18,502.00 |16,002.00 20,117.13 125.72 6216 CONCESSION SUPPLIES 1,513.17 62,459.36 64,600.00 96.69 64,600.00 |64,900.00 50,008.97 77.06 6217 SMALL TOOLS 1,006.19 4,033.37 6,550.00 61.58 6,550.00 |3,550.00 2,722.26 76.68 6218 MOTOR FUELS 43,736.00 221,261.65 259,000.00 85.43 259,000.00 |9,000.00 9,316.65 103.52 6219 LUBRICANTS/ADDITIVES 1,307.25 12,895.48 9,300.00 138.66 9,300.00 | 6220 TIRES 2,467.71 15,949.69 14,000.00 113.93 14,000.00 | 6221 EQUIPMENT PARTS 8,373.92 82,463.28 106,800.00 77.21 106,800.00 |2,500.00 231.00 9.24 6222 BLDG/STRUCTURE SUPPLIES 2,749.81 30,855.55 36,150.00 85.35 36,150.00 |33,400.00 21,891.99 65.54 6223 OTHER IMPROVEMENT SUPPLIES 4,416.85 39,693.43 47,100.00 84.27 47,100.00 |47,000.00 46,034.82 97.95 6224 LANDSCAPING MATERIALS 2,524.79 7,123.77 11,100.00 64.18 11,100.00 |12,000.00 9,994.48 83.29 6226 CLEANING/WASTE REMOVAL SUPPLY 169.40 699.96 750.00 93.33 750.00 |533.13 6210 SUPPLIES 74,394.74 620,182.47 768,832.00 80.67 768,832.00 |354,132.00 285,565.84 80.64 6300 NON-CAPITAL EQUIPMENT 6301 OFFICE EQUIPMENT 200.00 | 6303 OTHER 8,029.09 4,500.00 178.42 4,500.00 |4,500.00 3,864.95 85.89 6300 NON-CAPITAL EQUIPMENT 8,229.09 4,500.00 182.87 4,500.00 |4,500.00 3,864.95 85.89 6350 SERVICES & OTHER CHARGES 6400 PROFESSIONAL SERVICES 20,997.16 455,293.06 502,304.00 90.64 502,304.00 |525,779.00 492,756.45 93.72 6700 POSTAGE 48.42 8,095.56 11,375.00 71.17 11,375.00 |10,275.00 6,995.39 68.08 6830 COMMUNICATIONS 1,934.68 16,101.38 25,200.00 63.89 25,200.00 |23,550.00 16,980.26 72.10 6950 LEGAL NOTICES 200.00 200.00 | 7000 ADVERTISING 191.50 5,267.17 5,650.00 93.22 5,650.00 |5,650.00 9,017.74 159.61 7050 PRINTING & PUBLISHING 24,357.71 36,000.00 67.66 36,000.00 |36,000.00 25,251.99 70.14 7100 INSURANCE 9,197.07 71,252.85 102,146.00 69.76 102,146.00 |58,346.00 48,171.30 82.56 7200 REPAIRS AND MAINTENANCE 46,513.92 264,326.30 239,550.00 110.34 239,550.00 |162,550.00 306,223.24 188.39 7300 UTILITIES 38,374.91 286,053.73 409,350.00 69.88 409,350.00 |448,783.00 343,015.73 76.43 7500 RENTALS 775.27 4,208.71 12,280.00 34.27 12,280.00 |240,617.00 181,322.64 75.36 7550 EQUIPMENT REPLACEMENT CHARGE 10,751.42 96,762.78 129,026.00 74.99 129,026.00 |112,575.00 84,431.34 75.00 7600 EMPLOYEE DEVELOPMENT 2,017.30 18,751.27 34,525.00 54.31 34,525.00 |27,385.00 17,759.31 64.85 7620 TRAVEL/MEETINGS 256.10 3,619.28 11,125.00 32.53 11,125.00 |10,725.00 4,244.50 39.58 7670 LICENSES 1,607.68 2,000.00 80.38 2,000.00 |1,000.00 280.00 28.00 6350 SERVICES & OTHER CHARGES 131,057.75 1,255,697.48 1,520,731.00 82.57 1,520,731.00 |1,663,235.00 1,536,449.89 92.38 7800 CAPITAL OUTLAY 7803 IMPROVEMENTS OTHER THAN BUILDI 7,000.00 7,000.00 |4,500.00 7804 MACHINERY & AUTO EQUIPMENT 926.09 9,849.20 12,000.00 82.08 12,000.00 |10,000.00 102207 #9 -- Monthly Financial Report Attachments -- Page 8 of 10 R5509FIN4 CITY OF ST LOUIS PARK 10/17/2007 8:50:58LOGIS001 Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 7Page - 9/30/2007 2007 <===================== =====================>2007 20069/30/2007 2007 Description Current Period Actual Current Period Budget Year to Date Actual Year to Date Budget Per Cent Used Annual Budget | | Same Period Prior Year YTD Budget Same Period Prior Year YTD Actual Per Cent Used 7806 LANDSCAPE IMPROVEMENTS 465.76 |117.16 7800 CAPITAL OUTLAY 926.09 10,314.96 19,000.00 54.29 19,000.00 |14,500.00 117.16 .81 6001 EXPENDITURES 431,755.24 4,446,250.54 5,599,391.13 79.41 5,599,391.13 |4,776,037.45 4,012,480.61 84.01 8001 OTHER INCOME 8010 TRANSFERS IN 8011 GENERAL 100,000.00-100,000.00- | 8010 TRANSFERS IN 100,000.00-100,000.00-| 8060 DISPOSAL OF ASSET 8070 OTHER RECOVERIES |25.00- 8100 INTEREST 8101 INTEREST ON INVESTMENTS 8,000.00-8,000.00- |8,000.00-1,569.64- 19.62 8100 INTEREST 8,000.00-8,000.00-|8,000.00-1,569.64-19.62 8130 CONTRIBUTIONS/DONATIONS 9,134.42- 9,100.00- 100.38 9,100.00-10,000.00-25,960.66- 259.61 8130.980 Fee assistance 719.38 1,219.38 7,500.00- 16.26- 7,500.00- |4,300.00-890.00 20.70- 8130 CONTRIBUTIONS/DONATIONS 719.38 7,915.04-16,600.00-47.68 16,600.00-|14,300.00-25,070.66-175.32 8170 ADMINISTRATION FEES 8200 MISC REVENUE |108.78- 8001 OTHER INCOME 719.38 7,915.04-124,600.00-6.35 124,600.00-|22,300.00-26,774.08-120.06 8501 OTHER EXPENSE 8510 TRANSFERS OUT 8511 GENERAL 728.83 6,559.47 8,745.73 75.00 8,745.73 | 8510 TRANSFERS OUT 728.83 6,559.47 8,745.73 75.00 8,745.73 | 8550 INTEREST/FINANCE CHARGES 14.29 36.42 |4.14 8560 SCHOLARSHIP PAYMENTS |500.00 8580 MISC EXPENSE 8580.995 Contingency Budget |59,217.00 8580.996 Uncollectable Debt 1,316.50 |530.75 8580 MISC EXPENSE 1,316.50 |59,217.00 530.75 .90 8590 BANK CHARGES/CREDIT CD FEES 4,302.76 |11,180.91 8501 OTHER EXPENSE 743.12 12,215.15 8,745.73 139.67 8,745.73 |59,217.00 12,215.80 20.63 4000 REVENUES & EXPENSES 287,206.18 1,215,799.78 .14-***********.14-|.45 1,030,254.15 ********* 102207 #9 -- Monthly Financial Report Attachments -- Page 9 of 10 R5509FIN4 CITY OF ST LOUIS PARK 10/17/2007 8:50:58LOGIS001 Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 8Page - 9/30/2007 2007 <===================== =====================>2007 20069/30/2007 2007 Description Current Period Actual Current Period Budget Year to Date Actual Year to Date Budget Per Cent Used Annual Budget | | Same Period Prior Year YTD Budget Same Period Prior Year YTD Actual Per Cent Used 02000 PARK AND RECREATION 287,206.18 1,215,799.78 .14-***********.14-|.45 1,030,254.15 ********* 102207 #9 -- Monthly Financial Report Attachments -- Page 10 of 10 Meeting Date: October 22, 2007 Agenda Item #: 10 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Quarterly Investment Report (July – Sept 2007). RECOMMENDED ACTION: No action required at this time. This is a written report for information sharing purposes. POLICY CONSIDERATION: None. BACKGROUND: Our portfolio remains focused on short term cash flow needs, but Finance has locked in some longer term securities in order to bridge any potential downturn from the current rates. At September 30, the balance in the money market funds is reasonable and necessary in order to fund the day to day operations of the City. A benchmark rate of return has not been established by our investment policy. Cities generally use a short horizon benchmark such as the two year Treasury (currently 3.98%) or some similar measure. Our current portfolio yield is roughly 4.83%. This is calculated by taking the yield times the current value for each investment and dividing the resulting amount by the total portfolio value. As investments purchased from 2003-2005 mature we will continue to replace them with higher yielding securities. Liquidity has been easy to maintain for several months because we have a flat yield curve. This means that there is not much difference between investing for a long period of time or a short one. Our primary money market investment is the 4M Fund. It currently yields 4.93% with daily withdrawal privileges. This compares very well with the up to 4.25% yields that are available when five year investment options are considered and is actually above our overall portfolio return. This is usually the case - pool investments lag the market – which benefits us when interest rates decline. Investment totals by type are: 9/30/07 6/30/07 <1 Year 44% 42% 1-2 Years 14% 21% 2-3 Years 13% 12% >3 Years 29% 24% Commercial Paper 4,931,707 Agency Bonds 53,079 ,180 Money Market 8,062,727 Meeting of October 22, 2007 Page 2 Subject: Quarterly Investment Report FINANCIAL OR BUDGET CONSIDERATION: None at this time. VISION CONSIDERATION: Not applicable. Attachments: City & EDA Investments Prepared by: Bruce M. DeJong, Finance Director Approved by: Tom Harmening, City Manager City of St. Louis Park Investments - City September 30, 2007 Institution Allocation Main Type Maturity Yield Basis Market Value 9/30/07 Unrealized Gain or (Loss) 4M City MM 4.93%2,398,697.60 4M Police/Fire MM 4.93%453,327.34 4M LA Court MM 4.93%1,104.33 Citigroup/Smith Barney City FHLB 11/23/2007 4.41% 1,489,215.00 1,499,070.00 9,855.00 Citigroup/Smith Barney City CP 2/19/2008 5.38% 1,675,785.01 1,687,715.60 11,930.59 Citigroup/Smith Barney Police/Fire CP 3/17/2008 5.02% 748,086.44 753,137.00 5,050.56 Citigroup/Smith Barney City FHLB 03/18/2008 3.07% 731,722.50 743,670.00 11,947.50 Citigroup/Smith Barney City FHLB 07/22/2008 3.10% 727,972.50 740,392.50 12,420.00 Citigroup/Smith Barney Police/Fire FNMA 12/15/2008 3.38% 741,575.70 754,963.20 13,387.50 Citigroup/Smith Barney City FHLB 06/05/2009 5.54% 1,000,630.00 1,001,880.00 1,250.00 Citigroup/Smith Barney Police/Fire FFCB 08/25/2009 4.75% 745,312.50 754,687.50 9,375.00 Citigroup/Smith Barney City FHLB 10/26/2011 5.25% 1,000,310.00 1,014,060.00 13,750.00 Citigroup/Smith Barney Police/Fire FHLB 11/21/2011 5.10% 993,130.00 1,006,880.00 13,750.00 Citigroup/Smith Barney City FHLB 01/04/2012 5.00% 1,000,000.00 1,008,130.00 8,130.00 10,964,585.80 110,846.15 Prudential/Wachovia City FHLB 11/21/2008 3.00% 738,735.00 749,512.50 10,777.50 Prudential/Wachovia Police/Fire FHLMC 3/29/2010 5.30% 500,000.00 500,000.00 - Prudential/Wachovia City FHLMC 05/21/2010 5.50% 885,427.08 876,197.00 (9,230.08) Prudential/Wachovia City FHLB 09/08/2011 5.50% 1,004,841.00 1,003,060.00 (1,781.00) Prudential/Wachovia Cash Police/Fire MM 4.25%13,250.00 3,142,019.50 (233.58) UBS/Paine Webber City FHLB 07/24/2008 3.30% 730,080.00 741,562.50 11,482.50 Paine Webber MM Police/Fire MM 4.25%117,032.21 Paine Webber MM City MM 4.25%13,197.12 871,791.83 11,482.50 Sterne, Agee & Leach Inc City FHLMC 02/27/2009 5.05%997,090.00 1,006,970.00 9,880.00 Sterne, Agee & Leach Inc City FHLMC 05/27/2009 5.05% 1,480,050.00 1,499,925.00 19,875.00 Sterne, Agee & Leach Inc City FNMA 11/23/2009 4.96% 983,350.00 994,200.00 10,850.00 Sterne, Agee & Leach Inc City FNMA 1/28/2010 4.95% 995,772.78 997,300.00 1,527.22 Sterne, Agee & Leach Inc City F AG MC 02/03/2010 5.10% 1,579,338.67 1,599,568.00 20,229.33 Sterne, Agee & Leach Inc City FHLB 02/12/2010 5.00% 1,067,800.00 1,064,800.00 (3,000.00) Sterne, Agee & Leach Inc City FNMA 6/22/2011 5.50% 1,943,502.93 1,953,408.00 9,905.07 Sterne, Agee & Leach Inc City FHLMC 11/28/2011 5.22% 997,691.00 995,000.00 (2,691.00) Sterne, Agee & Leach Inc City FHLB 8/27/2012 5.05% 1,000,000.00 950,000.00 (50,000.00) Sterne, Agee Cash Trust City MM 4.25%449.61 11,061,620.61 16,575.62 Wells Fargo City FHLB 10/19/2007 4.13% 991,300.00 999,690.00 8,390.00 Wells Fargo City FHLMC 07/01/2008 4.00% 332,535.97 268,579.86 (63,956.11) Wells Fargo City FHLB 07/25/2008 4.38% 1,482,750.00 1,495,785.00 13,035.00 Wells Fargo Police & Fire FHLB 08/04/2008 4.13% 738,750.00 746,482.50 7,732.50 Wells Fargo City FHLMC 03/01/2009 3.50% 775,893.19 664,176.58 (111,716.61) Wells Fargo City FHLB 03/21/2011 5.40% 1,000,000.00 1,000,000.00 - Wells Fargo City FNMA 11/15/2011 5.54% 1,008,483.33 1,001,250.00 (7,233.33) Wells Fargo City FHLMC 01/09/2012 5.30% 1,000,000.00 1,009,020.00 9,020.00 Wells Fargo City Fr Mac Note 02/02/2012 5.40% 1,500,000.00 1,516,740.00 16,740.00 8,701,723.94 (127,988.55) CITY TOTAL 37,594,870.95 10,682.14 102207 - #10 -- City & EDA Investments Attachments Page 1 of 2 City of St. Louis Park Investments - EDA September 30, 2007 Institution Allocation Main Type Maturity Yield Basis Market Value 9/30/2007 Unrealized Gain or (Loss) 4M EDA MM 4.93%4,666,342.01 Citigroup/Smith Barney EDA FHLB 11/23/2007 4.41% 744,607.50 749,535.00 4,927.50 Citigroup/Smith Barney EDA CP 01/31/2008 5.30% 1,000,942.25 1,021,319.34 20,377.09 Citigroup/Smith Barney EDA CP 2/13/2008 5.47% 729,875.00 735,007.50 5,132.50 Citigroup/Smith Barney EDA CP 3/7/2008 5.27% 728,221.88 734,527.50 6,305.62 Citigroup/Smith Barney EDA FHLB 05/27/2008 3.16% 486,875.00 494,690.00 7,815.00 Citigroup/Smith Barney EDA FHLB 06/24/2008 2.75% 488,274.40 497,743.15 9,468.75 Citigroup/Smith Barney EDA FHLB 06/29/2009 5.30% 498,440.00 500,940.00 2,500.00 Citigroup/Smith Barney EDA FHLB 07/23/2009 5.30% 500,000.00 500,315.00 315.00 Citigroup/Smith Barney EDA FHLB 09/28/2009 5.30% 998,750.00 1,003,750.00 5,000.00 Citigroup/Smith Barney EDA FHLB 09/29/2010 5.38% 1,001,560.00 1,007,810.00 6,250.00 Citigroup/Smith Barney EDA FHLMC 11/24/2010 5.13% 996,220.00 1,006,460.00 10,240.00 Citigroup/Smith Barney EDA FHLB 12/22/2010 5.05% 994,380.00 1,005,310.00 10,930.00 Citigroup/Smith Barney EDA FFCB 06/28/2011 5.25% 994,690.00 1,001,880.00 7,190.00 Citigroup/Smith Barney EDA FHLB 10/27/2011 5.38% 999,060.00 1,008,130.00 9,070.00 11,267,417.49 105,521.46 Sterne Agee EDA FNMA 1/18/2011 5.10% 1,009,208.33 1,001,500.00 (7,708.33) UBS/Paine Webber EDA FHLMC 01/23/2008 3.00% 610,950.00 621,268.75 10,318.75 UBS/Paine Webber EDA FHLB 07/30/2008 3.27% 1,459,215.00 1,482,660.00 23,445.00 UBS/Paine Webber EDA FHLB 08/22/2008 5.00% 1,060,345.95 1,065,330.15 4,984.20 UBS/Paine Webber EDA FHLB 2/16/2010 5.50% 1,000,000.00 1,000,000.00 - UBS/Paine Webber EDA FHLB 2/13/2012 5.40% 1,000,000.00 1,010,000.00 10,000.00 UBS/Paine Webber EDA MM 4.25%399,326.37 5,578,585.27 48,747.95 Wells Fargo EDA FHLB 10/25/2007 4.63% 696,430.00 699,783.00 3,353.00 Wells Fargo EDA FHLB 06/02/2008 5.00%498,050.00 500,155.00 2,105.00 Wells Fargo EDA FHLB 07/25/2008 4.38% 741,375.00 747,892.50 6,517.50 Wells Fargo EDA FFCB 08/04/2008 4.55% 495,250.00 499,220.00 3,970.00 Wells Fargo EDA FHLB 08/25/2008 4.00% 1,228,500.00 1,242,575.00 14,075.00 Wells Fargo EDA FHLB 09/08/2009 5.00% 496,200.00 500,000.00 3,800.00 Wells Fargo EDA FHLMC 11/03/2009 5.11% 748,800.00 754,642.50 5,842.50 Wells Fargo EDA FHLB 07/20/2012 5.70% 1,000,000.00 1,020,630.00 20,630.00 5,964,898.00 60,293.00 EDA TOTAL 28,478,742.77 206,854.08 GRAND TOTAL 66,073,613.72 217,536.22 102207 - #10 -- City & EDA Investments Attachments Page 2 of 2 Meeting Date: October 22, 2007 Agenda Item #: 11 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: The Parks and Recreation Advisory Commission Mid-Year Report. RECOMMENDED ACTION: None. POLICY CONSIDERATION: None. BACKGROUND: The purpose of the Parks and Recreation Advisory Commission is to study and consider all phases of public parks and recreation and recommend to the City of St. Louis Park and Independent School District #283 a park and recreation program which best meets the needs of all residents of St. Louis Park. The Commission began the year by revising their Bylaws, which added clarity to their duties, meetings, and activities. The bylaws were finalized in April. Members of the Commission actively participate in the community visioning process by contributing to the regular vision meetings and keeping the Commission apprised of its activity. Commission member George Hagemann was a member of the Sidewalks and Trails vision action team and Commission member George Foulkes participated on the Gathering Places vision action team. In January, the Parks and Recreation Advisory Commission met with a representative from Community Development to review an Active Community Planning Initiative. This initiative is being undertaken via a grant from Blue Cross/Blue Shield to consider public health issues in the community and to contribute to the sidewalk and trail plan. A member of the Commission volunteered to actively participate on the committee. On June 11, 2007 the Commission, along with the City Council, enjoyed a canoe ride on Minnehaha Creek. From this, the Commission formulated ideas of enhancing the Creek area. Throughout the year, staff presents Park Improvement project updates to the Commission such as playground replacement, field maintenance, easements, park dedication, building renovation, etc. Youth Association representatives have attended monthly Commission meetings providing an update of their association and discussing ideas to foster a better relationship with participants, other associations and the city. To date, the Commission has met with the American Legion Baseball Association, Traveling Baseball Association, Babe Ruth Baseball Association, and the Hockey Association. Meeting of October 22, 2007 Page 2 Subject: Parks and Recreation Advisory Commission Mid-Year Report The Commission hosted a staff appreciation luncheon at Oak Hill Park for the Parks and Recreation Department. Staff and members of the Commission continue to foster a positive relationship. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: None. Attachments: Parks and Recreation Advisory Commission 2007 Goals Prepared by: Stacy Voelker, Administrative Secretary Reviewed by: Cindy Walsh, Director of Parks and Recreation Approved by: Tom Harmening, City Manager Meeting of October 22, 2007 Page 3 Subject: Parks and Recreation Advisory Commission Mid-Year Report 2007 Parks and Recreation Advisory Commission Goals ¾ City Vision: Members will keep updated on the vision and participate to meet the goals. ¾ Commissions: The Commission will meet with other commissions as appropriate. ¾ Community Activities for Adults: Members will work with staff on creating activities for adults of all ages. ¾ Events: • 5K runs: Members will work with staff to volunteer and assist with marketing of the events. • Movie or Sport: Members will research the potential for “movie in the Park’ night or series. ¾ Neighborhood groups: In an attempt to facilitate two-way conversation, members will send a flyer to the neighborhood groups and advise the neighborhoods about the Parks and Recreation Advisory Commission, how to contact them and an invitation to attend the Commissions meetings. ¾ Planning Initiatives: Commission members will actively participate in the Active Community Planning Initiative for trails and sidewalks and discussions regarding the comprehension plan. ¾ Recreation Resources: Commission will invite the Council to participate in a joint tour of Minnehaha Creek in canoes. If interest from residents arises, canoe rental may be discussed in the future. ¾ Staff Appreciation Breakfast/Luncheon: Members will hold an appreciation breakfast or luncheon for staff. ¾ Youth Sports Association Relationships: The Commission invites an association to their monthly meetings to continue a positive relationship.