HomeMy WebLinkAbout2007/08/27 - ADMIN - Agenda Packets - City Council - Study Session
City Council Study Session
August 27, 2007
6:30 p.m.
Council Chambers
Discussion Items
1. 6:30 p.m. Future Agenda Planning
2. 6:35 p.m. Anderson Builders Redevelopment Assistance
3. 7:05 p.m. 2008 Budget
4. 8:05 p.m. Tobacco Penalties
5. 8:35 p.m. Storm Water Project Update - Flood Mitigation Area 24 (Hampshire
Townhomes) Project 2003-1600
Written Reports
6. July Financial Report
7. Police Advisory Commission Mid-Year Report
8. St. Louis Park Arts & Culture Grants
9. Wolfe Lake Condominium Association HIA (Housing Improvement Area)
10. Vacant City Land Update
11. WiFi Update
9:05 p.m. Adjourn
Auxiliary aids for individuals with disabilities are available upon request. To make
arrangements, please call the Administrative Services Department at (952) 924-2525 (TDD
(952) 924-2518) at least 96 hours in advance of meeting.
St. Louis Park City Council Study Session
Discussion Item: 082707 - 1 - Future Study Session Agenda
Page 1
1. Future Study Session Agenda Planning Administrative Services
PURPOSE OF DISCUSSION:
To assist the City Council and the City Manager in setting the next study session agenda.
BACKGROUND:
At each study session, approximately five minutes are set aside to discuss the next study session
agenda. For this purpose, attached please find the tentative agenda and proposed discussion
items for the regularly scheduled study session on September 10.
Attachment: Future Study Session Agenda Planning
Prepared by: Marcia Honold, Management Assistant
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park City Council Study Session
Discussion Item: 082707 - 1 - Future Study Session Agenda
Page 2
Future Study Session Agenda Planning
Tentative Discussion Items
Monday, September 10, 2007 – 6:00 p.m.
Meeting will be held at Westwood Hills Nature Center. Dinner will be served from 6:00 to
7:00 p.m.
A. Future Study Session Agenda Planning – Administrative Services (5 minutes)
B. St. Louis Park Friends of the Arts – Friends of the Arts (30 minutes)
Representatives from Friends of the Arts will provide Council with information about
their programs and goals.
C. Irv’s Redevelopment Project – Finance (30 minutes)
Staff will update Council about a proposed redevelopment project in the vicinity of the
Highway 7 Corporate Center. Does the EDA wish to provide financial assistance to the
proposed redevelopment project?
D. Facilities Update – Inspections (45 minutes)
Staff is returning to Council with an update about city facilities.
E. Wireless Update – Information Resources (30 minutes)
Staff will update the Council on the Wireless Project, including project and financial
status.
9:20 p.m. End of Meeting
St. Louis Park City Council Study Session
Discussion Item: 082707 - 2 - Anderson Builders Request for Financial Assistance
Page 1
2. Anderson Builders’ Request For Financial Assistance
related to the Redevelopment of 3340 Republic Ave.
Community Development
PURPOSE OF DISCUSSION:
Staff wishes to discuss and receive feedback on the Anderson Builders’ request for financial
assistance related to the redevelopment of 3340 Republic Ave. Specific items staff wishes to
discuss include:
• Site plan.
• Request for financial assistance.
• Next steps.
BACKGROUND:
Anderson Builders wishes to purchase and redevelop the property at 3340 Republic Avenue and
construct a new 2-story, 15,000 sq/ft office building in its place. The subject property is located
in the Lenox Neighborhood at the northwest corner of Walker Street and Republic Avenue;
immediately east of Anderson’s recently completed Oak Hill Office Building. The industrial
buildings in the surrounding area are obsolete, tired, and lack adequate parking. The subject
property poses several development challenges as the site is small (¾-acre), triangular in shape,
has a 13 foot elevation change across the site, and abuts a former Superfund site (Reilly Tar &
Chemical). It is occupied by a two-story 6,400 SF office building originally constructed in 1951.
The subject property’s current owner, Richard Diercks, acquired the property in February 2003
for $530,000. In August 2003, the EDA provided Diercks Properties, LLC with a $30,000
Commercial Rehabilitation Loan (CRL) in conjunction with Anchor Bank to facilitate the
remodeling of the office building. The funds were used to replace the roof, paint the building’s
exterior, and remodel parts of the interior (making it ADA compliant). Until recently, Diercks
had been current with its required monthly loan payments however in the past week Anchor
Bank has notified staff that Diercks is now in arrears and plans to pursue foreclosure
proceedings. Diercks’ outstanding principal balance with the EDA is approximately $20,300.
The EDA is in the third position behind the bank and SBA in the event foreclosure occurs. This
adds a new dimension to Anderson Builders’ proposed redevelopment of the Diercks property.
Staff is working with the EDA’s legal counsel on how best to respond to the possible
foreclosure. Anderson’s purchase and redevelopment of the subject property could be part of the
solution to the foreclosure situation with Diercks.
PROPOSED PROJECT:
Anderson Builders has acquired an option to purchase the subject property for $620,000. The
Redeveloper has plans to remove the old office building and replace it with a modern 15,000 SF
office building. The new building would also be two stories with 7,500 SF on each level.
Because the proposed Oak Hill II Office Building will be constructed into the side of the hill
facing Republic Avenue it will appear as one story off Republic and two stories off Walker
Street. Oak Hill II would be attractively designed to complement Anderson’s newly constructed
office building next door.
St. Louis Park City Council Study Session
Discussion Item: 082707 - 2 - Anderson Builders Request for Financial Assistance
Page 2
The new building would be marketed to general office users and specialty medical users (offices
that operate on an appointment basis). Anderson has received expressions of interest for this
office location given its proximity to Methodist Hospital.
LAND USE:
The subject property is currently located in the Oak Park Village Redevelopment District and is
guided commercial. The proposed use is consistent with the goal of “Higher density/intensity
near Hwy 7” stated in the Redevelopment Chapter within the Comprehensive Plan. It also
conforms to the current C2-General Commercial zoning.
CURRENT/PROPOSED MARKET VALUE:
The subject property’s 2007 assessed value is $651,000 (more than Anderson’s purchase price).
The 2006 taxes payable for this property total $19,467. Upon redevelopment the property would
have an estimated market value of approximately $3 million. Total taxes payable would be
approximately $73,000.
PROFORMA ANALYSIS AND ASSISTANCE REQUEST:
Staff requested Ehlers and Associates to review the Redeveloper’s proforma as well as determine
how much assistance, if any was warranted by the proposed redevelopment. Ehlers analyzed the
project in comparison with general industry standards for land price, construction costs, lease
rates, return on equity/profit, various fees, etc. Overall, Ehlers believes Anderson Builders’ cost
and revenue assumptions are reasonable and appropriate.
Land Costs
Anderson’s purchase price for the subject property ($620,000) is reasonable given the property’s
current assessed value. Nearly half of the property’s value however derives from the existing
office building which has no value for Anderson and is planned for removal. According to the
Redeveloper, $620,000 or $18.53/SF for the land is cost prohibitive for the proposed
redevelopment. This amount exceeds the range of $10 to $12/SF for similar types of
developments. Anderson therefore requested $500,000 in financial assistance from the City to
offset the high redevelopment costs related to land acquisition and demolition costs.
Lease Rates and Construction Costs
The projected lease rates of $16 SF (triple net) in Anderson’s proforma are in line with similar
types of office developments within the Metropolitan Area. Construction costs of $110/SF are
also consistent with industry standards due to the small size of the redevelopment.
Rates of Return
Anderson’s expected return on investment of ten (10) percent is within industry standards of ten
(10) percent to fifteen (15) percent (depending on the size and risk associated with the project).
The Redeveloper is requesting a profit level at the lower end of the spectrum based upon its view
of the market and demand for the type of product it is developing.
Pay As You Go Assistance
Based upon Ehlers’ review of the proforma, the proposed project warrants $400,000 in assistance
to offset costs of land acquisition, environmental remediation (asbestos removal), demolition and
site improvements. This level of assistance would allow the Redeveloper to achieve the above
return on investment.
St. Louis Park City Council Study Session
Discussion Item: 082707 - 2 - Anderson Builders Request for Financial Assistance
Page 3
Typically the EDA has provided development assistance through issuance of Pay-As-You-Go
(PAYGO) notes. The proposed PAYGO could be provided over a 10-year period and structured
with higher levels of assistance in the early years of the project. Since the redevelopment will
see annual increases in lease rates, the assistance could be paid annually in a declining amount as
follows:
Year Amount
2009 $62,000
2010 $57,000
2011 $53,000
2012 $48,000
2013 $43,000
2014 $38,000
2015 $33,000
2016 $27,000
2017 $22,000
2018 $17,000
TOTAL $400,000
The net present value of these payments would be approximately $300,000.
Look Back Provision
The proposed amount of assistance would be the maximum provided and would be reduced as
appropriate, based upon a Look Back provision within the Redevelopment Contract. The
Provision would allow the EDA to review the final project proforma to determine how the
project actually performed upon completion and 95 percent occupancy. If the project performs
better than anticipated, meaning interest rate, construction costs and other costs are lower and
lease rates are higher, the EDA would have the opportunity to reduce the assistance accordingly.
The redevelopment would be subject to a minimum assessment agreement. The amount of the
minimum market value would be $1,000,000 of January 2, 2008 and $3,000,000 ($200 SF) as of
January 2, 2009 and each January 2 thereafter through January 2, 2017.
Sources of Funds for Assistance
Anderson originally inquired about the availability of TIF assistance for this project. Creating a
new TIF district for such a relatively small dollar amount would not be cost effective given the
administrative costs of creating and maintaining such a district. Rather than create a new TIF
district staff recommends that the EDA fund the PAYGO note from the Development Fund. In
addition to saving administrative costs this approach fully retains the property on the tax rolls for
the 10 year assistance period thus allowing all taxing jurisdictions to immediately benefit from
its increased market value. If a TIF district were created it would take roughly 26 years of
increment to pay back the note. Anderson also consulted with the Twin Cities Community
Capital Fund (TCCCF) to see if it could be of assistance but a gap loan would not suffice in this
case.
St. Louis Park City Council Study Session
Discussion Item: 082707 - 2 - Anderson Builders Request for Financial Assistance
Page 4
Anderson Builders is anxious to begin the proposed project yet this year however it may have to
wait until Spring ’08 to commence construction due to winter-related costs. The project would
likely be completed by December 31, 2008.
REASONS FOR CONSIDERING THIS REQUEST:
It is unlikely that the subject property will redevelop on its own in the foreseeable future without
some level of financial assistance. The proposed new building would replace an aging and
obsolete structure that is partially visible from Highway 7. It would intensify the site and
potentially spur additional redevelopment in the surrounding neighborhood. Given its particular
location and configuration, redeveloping this parcel would not adversely affect any future large
scale redevelopment in the immediate area should it occur.
If the Diercks property were subject to foreclosure it would face an uncertain future which may
not result in redevelopment or the type of redevelopment the city would prefer. If Anderson
proceeds and acquires the Diercks property this Fall it would resolve that question and ensure
that the property is conveyed to a proven, local developer with a vested interest in its design and
success. In addition, the EDA would likely receive back at least a portion of the outstanding
balance owed on the Diercks loan. Exactly how much has yet to be determined.
THE REDEVELOPER:
Anderson Builders is a rapidly growing real estate development, design management, and
construction company based in St. Louis Park. In addition to the Oak Hill Office Building, the
firm has built a variety of office, industrial and retail facilities as well as churches and health care
clinics throughout the Twin Cities area. The company was recently ranked as the one of the
fastest growing private companies in the Twin Cities by The Business Journal.
PROJECT IMPLICATIONS:
Currently, there are several, potential, redevelopment projects of similar size being eyed in the
city. These small projects make for challenging TIF districts as they are generally not cost
effective and yet they are too large for the CRL Program. Like with Anderson Builders, the
TCCCF may not be a viable option. How the EDA chooses to work with Anderson Builders
may provide a model for other small redevelopment projects in the future. Typically however,
each redevelopment project has its own unique set of circumstances, which require unique
solutions that need to be considered on their own merits.
NEXT STEPS:
Staff would like to receive feedback on the proposed project, site plan and level of financial
assistance. If generally acceptable, staff would negotiate a Redevelopment Contract with the
Redeveloper. When completed, staff will review the contract with the EDA in a subsequent
study session. Upon mutual acceptance of the terms and conditions, the EDA will be asked to
consider formal approval of the proposed Redevelopment Contract.
Attachments: Building and Site Maps
Prepared by: Greg Hunt, Economic Development Coordinator
Reviewed by: Kevin Locke, Community Development Director
Approved by: Nancy Gohman, EDA Deputy Executive Director
St. Louis Park City Council Study Session
Discussion Item: 082707 - 2 - Anderson Builders Request for Financial Assistance
Page 5
St. Louis Park City Council Study Session
Discussion Item: 082707 - 2 - Anderson Builders Request for Financial Assistance
Page 6
City Council Study Session
Discussion Item: 082707 - 3 - 2008 Budget
Page 1
3. 2008 Budget Finance
PURPOSE OF DISCUSSION:
This item is to provide additional information and to help with continued discussion as we
develop the 2008 Budget. The information provided in this report is intended to help answer
questions from our initial budget discussion on August 13th. Our continued discussion will help
staff prepare documents for adopting a tax levy at the September 4th City Council meeting.
BACKGROUND:
Direction was received at the last work session asking for clarification about both increases and
decreases in the tax supported budgets. Staff was also asked to identify potential funding sources
for the capital outlay and one-time program expenditures.
The following information highlights the budget changes for each department and potential
changes in funding sources as it relates to the attachment titled: Budget Changes and New
Programs for 2008.
Administration
We’ve placed the majority of funding for Vision related items in the Administration/Legislative
budget so they can be easily reviewed. There are now four items proposed which total $68,000
(reduced by $50,000 in the Environmental area as proposed by the City Manager at the budget
worksession).
The $10,000 item listed as residential survey under Administration is for a community survey to
determine baseline data for Vision and the Strategic Directions. This will help in analysis of
Vision, keeping a pulse on what the residents say, as we move forward.
As with any presidential election, we need more funds for the additional services and training for
our election judges.
Training and the Council retreat costs increased based on staff needs and the Council’s desire to
continue to have an outside facilitator.
The change in the recording secretary function will save $10,500 per year by using a contract
service (previous cost was $22,500).
The other miscellaneous in this budget (and all the other departments) consist of basic salary
changes and other operational items which were less than 3%.
Communications
We have funds to help support rolling out any marketing and branding initiatives that will come
out of our work with consultants in 2007. The attached program justification has more details
regarding this continued initiative.
We found through the Vision process that we need to continue to provide the community with
more information on services offered in the community and by the city. The additional funds are
requested to help continue to get the word out about services, activities and events in our city.
City Council Study Session
Discussion Item: 082707 - 3 - 2008 Budget
Page 2
The request for additional funding is to hire an intern to provide additional resources for
communication activities. The cost of an intern is $12,918, (if we were to use additional funds
for more consulting the budget request would increase by $20,000). The other question was, if
we add this intern will it cut back on the consulting cost? The answer is no, we need the
additional resources to meet the ongoing communication demands from departments and to help
get the information to our residents.
The other increases are related to additional printing and paper cost for the general publications
and the resident guide that is only published every five years.
The other housekeeping change is due to the reassignment of the Web Coordinator, moving the
existing position from Information Resources budget to Communications.
Community Outreach
The only changes in this budget are the removal of the School District Volunteer Coordinator
payment from this budget to Human Resources and a normal salary increase.
Human Resources
This budget has three new initiatives for studies for 2008 in the area of facilities, succession and
leadership, and employee climate that total $25,000. The question was if these projects could be
done in house with staff. All three could possibly be done in house if staff time allowed for this
additional work. The main reason for bringing in a consultant is to provide an independent and
objective review of what we are doing in facilities. This function is split up through various
departments and we have found that having an outside independent review of operations
provides us with insight or options that we may have not considered. As for succession
planning, we are looking for a consultant to help us in developing our leadership model or
competency measures and requirements for leadership positions in our organization. Finally, we
believe the use of an outside consultant is the greatest in the area of working on an employee
climate study. As with any employee surveys, we find that staff are more willing to participate
and open up if data collection is done in cooperation with an outside source.
This budget absorbed the cost of the School District Volunteer Coordinator payment for $35,000
(previously in the Community Outreach budget).
The miscellaneous budget adjustment is higher than typical in the salary area is due to job
analysis of three HR positions in 2006 & 2007, the HR Coordinator, HR Office Assistant and
Payroll Clerk (no staff were added).
Information Resources
This budget has added some conferences for the GIS Technician to provide training for
advancement in various skills for use of the equipment.
As part of the environmental vision item, the switch to recycled paper will add about $2,000 to
the cost of our copy paper.
LOGIS computer service charges increased by just over 3%.
City Council Study Session
Discussion Item: 082707 - 3 - 2008 Budget
Page 3
The other miscellaneous change is due to reassignment of the Web Coordinator position from IR
to Communications (no addition to staff).
Finance
General liability insurance increased by about 17% for 2008.
We have added a temporary position for 2008 in Assessing to help with the field work and to
scan existing assessing cards.
Community Development
The STEP contribution was increased $5,000 to get it back to where it was prior to the
2003/2004 budget cuts.
Facilities Maintenance
This budget increased only for salaries.
Police
The police capital outlay request of $97,000 is for refurbishing the pistol range, adding a
redundant fiber channel for emergency communications, and possibly purchasing some
moveable cameras to provide remote video surveillance at targeted crime areas. The radio cost is
to recognize that the pension money will no longer fund this section of our 800 Mhz system.
Because of demand by the military, ammunition costs have increased dramatically.
Graffiti removal supplies will be carried in squad cars to assist property owners in removing
graffiti rapidly.
The PERA increase is related to state mandated pension changes that have increased our
contribution by 1.2% of salary for public safety personnel.
Fire
The department needs to replace an existing siren that has become unreliable and requires
significant maintenance funds for the past several years.
The radio cost is to recognize that the pension money will no longer fund this section of our 800
Mhz system.
We have experienced an increase in the need for overtime and paid on call firefighters – this
adjustment reflects prior year actual costs.
The PERA increase is related to state mandated pension changes that have increased our
contribution by 1.2% of salary for public safety personnel.
Inspections
The change here is mainly housekeeping due to changing from using a contract for electrical
inspections to using the funds for temporary staffing. It is approximately the same cost with
some additional funding needed due to an increased volume of inspections in this area.
City Council Study Session
Discussion Item: 082707 - 3 - 2008 Budget
Page 4
Public Works
In Public Works – Administration, an update to our pavement management program is necessary
for a cost of $8,500.
In Public Works – Engineering, we also need some minor equipment for our field survey crew of
$5,000. We have added some additional outside training opportunities for our staff.
The Operations budget has added some significant increases to the cost of operating supplies
based on historic trends. The supply costs do not reflect any additional work, only the increase
in energy and oil costs for the same amount of work. The street light replacement program
continues on with replacement of poles. Aging poles require replacement and this is a partial
step to bring this line item up to a sufficient amount to replace poles that have exceeded their
useful life.
Park & Recreation
Parks has added graffiti removal for city-owned buildings.
A new hoist and oil pump for $28,300 is needed at the MSC.
Equipment parts reflect the actual cost of maintaining our city wide fleet of vehicles.
Parks also experienced a liability cost increase.
The Tree Trust Crew has been paid by donations in past years, but that funding source may
finished, so the city needs $2,700 for funding this program for 2008. This valuable program
provides summer employment to at-risk youth. The tree trust crew has helped the City by
building many of the trails at the Nature Center.
RECOMMENDED ADDITIONAL FUNDING SOURCES:
License and permit revenue:
In reviewing license and permit revenues, staff looked at increasing fees to reflect our full cost of
providing service. A review of this area indicates that $24,000 in additional revenue could be
generated if the fees were increased by 3%. This excludes building permits which are not
subject to staff control (based on activity).
Funding of Vision and special studies:
Staff proposes that the Vision related items and special studies which add up to $103,000 be paid
out of the Development Fund. Ongoing Vision costs will be built into the General Fund budget
after they are more clearly defined.
Funding for equipment and one-time costs:
We are also able to fund some of the equipment and one-time costs out of different funds. As
part of long-range financial planning, a discussion has been held regarding funding equipment
other than vehicles out of the Equipment Replacement Fund. We can pay for the $153,900 from
the Equipment Replacement Fund for 2008.
City Council Study Session
Discussion Item: 082707 - 3 - 2008 Budget
Page 5
In Summary
Removing the Vision, special studies and one-time costs, reduces the on-going budget increase
for new programs (above baseline) to approximately $56,000 per year.
TOTAL TAX LEVY AND RECOMMENDATION FOR NEXT STEPS:
Council had recommended a target of 6% for the total tax levy increase in the preliminary
budget. The changes that we have shown in this document get the levy increase to 6.06% which
is over the target by only $12,503. We believe, if Council is comfortable with what is presented
in this report, staff will be able to meet the 6% target.
Supplements: Draft - Property tax levy projection 8/27/2007
Summary of Budgeted Expenditures by Function and Department
Summary of Expenditures by Department and Category
Summary of Budgeted Revenues
Budget Changes and New Programs for 2008
Possible Budget Reductions for one-time and Capital Costs
New Program Justification Sheets
Prepared by: Bruce DeJong, Finance Director
Approved by: Nancy Gohman, Deputy City Manager
CITY OF ST LOUIS PARKDRAFT PROPERTY TAX LEVY PROJECTION2008 BudgetAs of 8/27/072007 2008 2008 2008Baseline Total TotalLevy Baseline Levy Total Levy Total LevyPercent Percent w/ Alt RevTAX CAPACITY BASED TAX LEVYWith Alternate Rev. Increase Increase IncreaseGeneral Fund and Park & Recreation 16,711,202$ 17,861,599$ 18,174,235$ 17,896,885$ 6.9% 8.8% 7.1%Park Improvement 1,010,000 1,010,000 1,010,000 1,010,000 0.0% 0.0% 0.0%Pavement Management 415,000 415,000 415,000 415,000 0.0% 0.0% 0.0%Debt Service 1,341,800 1,337,300 1,337,300 1,337,300 -0.3% -0.3% -0.3% TOTAL TAX CAPACITY BASED TAX LEVIES 19,478,002$ 20,623,899$ 20,936,535$ 20,659,185$ 5.9% 7.5% 6.1%Dollar Increase $1,145,897 $1,458,533 $1,181,183Percentage Increase 5.88% 7.49% 6.06%
City of St. Louis Park
General Fund and Park & Rec
Department, Division 2007 2008 New Program 2008
and Activity Adopted Baseline Requested Requested % change
General Government:
Administration/Legislative 982,931 1,050,329 6.9% 82,000 1,132,329 15.2%
Communications & Marketing 218,751 307,864 40.7% 12,918 320,782 46.6%
Community Outreach 116,397 83,983 -27.8% - 83,983 -27.8%
Human Resources 568,372 629,673 10.8% 25,000 654,673 15.2%
Information Resources 1,490,176 1,457,339 -2.2% 3,500 1,460,839 -2.0%
Finance 1,053,482 1,124,366 6.7% - 1,124,366 6.7%
Community Development 1,024,954 1,075,897 5.0% 5,000 1,080,897 5.5%
Facilities Maintenance 1,164,367 1,187,925 2.0% 0 1,187,925 2.0%
Total General Government 6,619,431 6,917,376 4.5% 128,418 7,045,794 6.4%
Public Safety:
Police 6,676,605 6,923,214 3.7% 102,000 7,025,214 5.2%
Fire Protection 2,756,522 2,952,120 7.1% 22,500 2,974,620 7.9%
Inspectional Services 1,793,306 1,844,261 2.8% 12,918 1,857,179 3.6%
Total Public Safety 11,226,433 11,719,595 4.4% 137,418 11,857,013 5.6%
Public Works:
Public Works Administration 799,587 824,083 3.1% 8,500 832,583 4.1%
Engineering 745,302 785,182 5.4% 5,000 790,182 6.0%
Operations 2,295,663 2,412,414 5.1% 0 2,412,414 5.1%
Total Public Works 3,840,552 4,021,679 4.7% 13,500 4,035,179 5.1%
Park & Recreation:
Organized Recreation 1,223,354 1,251,104 2.3% - 1,251,104 2.3%
Recreation Center 1,319,600 1,359,796 3.0% - 1,359,796 3.0%
Park Maintenance 1,333,382 1,373,041 3.0% 5,000 1,378,041 3.3%
Westwood 452,085 466,338 3.2% - 466,338 3.2%
Environment 276,598 288,982 4.5% - 288,982 4.5%
Vehicle Maintenance 1,003,119 1,047,039 4.4% 28,300 1,075,339 7.2%
Total Park & Recreation 5,608,137 5,786,300 3.2% 33,300 5,819,600 3.8%
Non-Departmental:
Allowance for Uncollectible Taxes 180,000 180,000 0.0% 180,000 0.0%
Total Non-Departmental 180,000 180,000 0.0% - 180,000 0.0%
Total General & Park Funds 27,474,553$ 28,624,950$ 4.2% 312,636$ 28,937,586$ 5.3%
Summary of Budgeted Expenditures By Function and Department
General Fund and Park & Rec
Department, Division 2007 2008 New Program 2008 Baseline Total
and Activity Adopted Baseline Requested Requested % change % change
General Government:
Legislative
Administration/Legislative
Personal Services 507,732 511,251 0 511,251 0.7% 0.7%
Supplies 3,950 4,350 0 4,350 10.1% 10.1%
Contractual Services 471,249 534,727 82,000 616,727 13.5% 30.9%
Capital Outlay - - - -
Total Administration 982,931 1,050,329 82,000 1,132,329 6.9% 15.2%
Communications & Marketing
Personal Services 99,061 161,014 12,918 173,932 62.5% 75.6%
Supplies 0000
Contractual Services 119,690 146,850 0 146,850 22.7% 22.7%
Capital Outlay - - - -
Total Communications 218,751 307,864 12,918 320,782 40.7% 46.6%
Community Outreach
Personal Services 71,292 73,127 0 73,127 2.6% 2.6%
Supplies 1,100 1,100 0 1,100 0.0% 0.0%
Contractual Services 44,005 9,756 0 9,756 -77.8% -77.8%
Capital Outlay - - - -
Total Comm Outreach 116,397 83,983 - 83,983 -27.8% -27.8%
Human Resources
Personal Services 433,712 459,623 - 459,623 6.0% 6.0%
Supplies 2,000 2,000 - 2,000 0.0% 0.0%
Contractual Services 132,660 168,050 25,000 193,050 26.7% 45.5%
Capital Outlay - - - -
Total Human Resources 568,372 629,673 25,000 654,673 10.8% 15.2%
Information Resources
Personal Services 613,993 566,679 0 566,679 -7.7% -7.7%
Supplies 29,700 33,500 0 33,500 12.8% 12.8%
Contractual Services 846,483 857,160 3,500 860,660 1.3% 1.7%
Capital Outlay - 0 0 0
Total Information Resources 1,490,176 1,457,339 3,500 1,460,839 -2.2% -2.0%
Finance
Personal Services 898,670 953,457 - 953,457 6.1% 6.1%
Supplies 3,600 4,000 - 4,000 11.1% 11.1%
Contractual Services 150,762 166,909 - 166,909 10.7% 10.7%
Capital Outlay - - - -
Misc Other Expense 450 -100.0% -100.0%
Total Finance 1,053,482 1,124,366 - 1,124,366 6.7% 6.7%
Community Development
Personal Services 968,204 1,019,147 0 1,019,147 5.3% 5.3%
Supplies 4,000 4,000 - 4,000 0.0% 0.0%
Contractual Services 52,750 52,750 5,000 57,750 0.0% 9.5%
Capital Outlay - - - -
Total Comm Development 1,024,954 1,075,897 5,000 1,080,897 5.0% 5.5%
Facilities Maintenance
Personal Services 484,355 510,783 0 510,783 5.5% 5.5%
Supplies 140,500 140,500 0 140,500 0.0% 0.0%
Contractual Services 539,512 536,642 0 536,642 -0.5% -0.5%
Capital Outlay - - - -
Total Fac Maintenance 1,164,367 1,187,925 - 1,187,925 2.0% 2.0%
Total General Government 6,619,431 6,917,377 128,418 7,045,794 4.5% 6.4%
Summary of Expenditures By Department and Category
General Fund and Park & Rec
Department, Division 2007 2008 New Program 2008 Baseline Total
and Activity Adopted Baseline Requested Requested % change % change
Public Safety:
Police
Personal Services 5,965,982 6,185,321 0 6,185,321 3.7% 3.7%
Supplies 170,050 184,950 5,000 189,950 8.8% 11.7%
Contractual Services 540,573 552,943 0 552,943 2.3% 2.3%
Capital Outlay - 0 97,000 97,000
Total Police 6,676,605 6,923,214 102,000 7,025,214 3.7% 5.2%
Fire Protection
Personal Services 2,494,897 2,667,380 0 2,667,380 6.9% 6.9%
Supplies 62,098 61,648 0 61,648 -0.7% -0.7%
Contractual Services 199,527 223,092 0 223,092 11.8% 11.8%
Capital Outlay - 0 22,500 22,500
Total Fire 2,756,522 2,952,120 22,500 2,974,620 7.1% 7.9%
Inspectional Services
Personal Services 1,703,179 1,763,134 12,918 1,776,052 3.5% 4.3%
Supplies 12,500 11,500 - 11,500 -8.0% -8.0%
Contractual Services 77,627 69,627 - 69,627 -10.3% -10.3%
Capital Outlay - - - -
Total Insp 1,793,306 1,844,261 12,918 1,857,179 2.8% 3.6%
Total Public Safety 11,226,433 11,719,595 137,418 11,857,013 4.4% 5.6%
Public Works:
Public Works Administration
Personal Services 766,937 793,133 0 793,133 3.4% 3.4%
Supplies 7,000 6,000 0 6,000 -14.3% -14.3%
Contractual Services 25,650 24,950 8,500 33,450 -2.7% 30.4%
Capital Outlay - - - -
Total Public Works Admin 799,587 824,083 8,500 832,583 3.1% 4.1%
Engineering
Personal Services 660,469 690,511 - 690,511 4.5% 4.5%
Supplies 8,400 9,000 - 9,000 7.1% 7.1%
Contractual Services 76,433 85,671 - 85,671 12.1% 12.1%
Capital Outlay - - 5,000 5,000
Total Engineering 745,302 785,182 5,000 790,182 5.4% 6.0%
Operations
Personal Services 1,189,580 1,219,516 0 1,219,516 2.5% 2.5%
Supplies 305,500 331,000 0 331,000 8.3% 8.3%
Contractual Services 800,583 861,898 0 861,898 7.7% 7.7%
Capital Outlay - - - -
Total Operations 2,295,663 2,412,414 - 2,412,414 5.1% 5.1%
Total Public Works 3,840,552 4,021,679 13,500 4,035,179 4.7% 5.1%
Park & Recreation:
Personal Services 3,286,328 3,403,853 0 3,403,853 3.6% 3.6%
Supplies 773,332 799,792 0 799,792 3.4% 3.4%
Contractual Services 1,520,731 1,554,674 5,000 1,559,674 2.2% 2.6%
Capital Outlay 19,000 19,000 28,300 47,300 0.0% 148.9%
Transfers Out 8,746 8,981 8,981 2.7% 2.7%
Total Park & Recreation 5,608,137 5,786,300 33,300 5,819,600 3.2% 3.8%
Summary of Expenditures By Department and Category (Cont.)
City of St. Louis Park
General Fund and Park & Rec
2008 2008 2008
Adopted Baseline Total w/ New Total w/ Alt Rev
AVAILABLE RESOURCES
Revenues:
General Property Taxes 16,711,202$ 16,711,202$ 16,711,202$ 16,711,202$
Licenses and Permits 2,636,500 2,667,150 2,667,150 2,691,150
Intergovernmental 1,685,206 1,746,652 1,746,652 1,746,652
Charges for Services 2,123,049 2,093,145 2,093,145 2,093,145
Fines, Forfeits, and Penalties 309,600 311,000 311,000 311,000
Investment Earnings 309,099 325,000 325,000 325,000
Miscellaneous Revenue 945,061 936,161 936,161 936,161
Transfers In 2,754,836 2,680,693 2,680,693 2,680,693
Total Revenues 27,474,553$ 27,471,003$ 27,471,003$ 27,495,003$
Appropriations 27,474,553$ 28,624,950$ 28,937,586$ 28,680,686$
Net Revenue Over (Under)
Appopriations 0 (1,153,947) (1,466,583) (1,185,683)
Total Appropriations 27,474,553$ 28,624,950$ 4.2% 28,937,586$ 5.3% 28,680,686$ 4.4%
Less All Revenues except Property Tax (10,763,351) (10,759,801) 0.0% (10,759,801) 0.0% (10,783,801) 0.2%
Property Tax to Balance Budget 16,711,202$ 17,865,149$ 6.9% 18,177,785$ 8.8% 17,896,885$ 7.1%
Other Tax Levies:
Park Improvement 1,010,000$ 1,010,000$ 0.0% 1,010,000$ 0.0% 1,010,000$ 0.0%
Pavement Management 415,000$ 415,000$ 0.0% 415,000$ 0.0% 415,000$ 0.0%
Debt Service 1,341,800$ 1,337,300$ -0.3% 1,337,300$ -0.3% 1,337,300$ -0.3%
Total Other Tax Levies: 2,766,800$ 2,762,300$ -0.2% 2,762,300$ -0.2% 2,762,300$ -0.2%
Total Tax Levy 19,478,002$ 20,627,449$ 5.9% 20,940,085$ 7.5% 20,659,185$ 6.1%
2007
Summary of Budgeted Revenues
Budget Changes and New Programs for 2008
One New Total
Department Time Baseline Programs Change
Administration
Vision - Environmental - 100% X 50,000
Vision - Connected & Engaged Community - 100% X 10,000
Vision - Public Spaces - 100% X 5,000
Vision - Public Art - 100% X 3,000
Resident Survey - 100% X 10,000
Council seminars & conferences - 33% 2,000
Council organizational development - 40% 2,000
Election Judges - 308% 52,000
Other Training - 28% 5,850
Council Retreat - 700% 5,500
LMC Dues - 3.7% 900
Supplies - 10% 400
Temporary Recording Secretary (22,500)
Other Contractual - Editorial 12,000
Local Election Ballots (10,000)
Other Misc. Budget 23,248
Subtotal - Administration 67,398 82,000 149,398
Communications
Printing for marketing & branding initiative 17,000
Postage for Community Handbook & other publications 10,000
Consulting for marketing & branding initiative 17,000
Intern 12,918
Other Misc. Budget 45,113
Subtotal - Communications 89,113 12,918 102,031
Community Outreach
Volunteer Coordinator - 100% (35,000)
Other Misc. Budget 2,586
Subtotal - Community Outreach (32,414) - (32,414)
Human Resources
Facilities study - 100% X 10,000
Succession & leadership study - 100% X 10,000
Employee climate survey - 100% X 5,000
Volunteer Coordinator - 100% 35,000
Other Misc. Budget 26,301
Subtotal - Human Resources 61,301 25,000 86,301
Information Resources
ESRI & MNGIS conferences 3,500
Recycled Paper 2,000
LOGIS Charges 13,000
Other Misc. Budget (47,837)
Subtotal - Information Resources (32,837) 3,500 (29,337)
Finance
Insurance premium increase 18,000
Software Maint - 9% 400
Assessing Temp & OT - 8,875
Other Misc. Budget 43,609
Subtotal - Finance 70,884 - 70,884
Community Development
STEP - 17%5,000
Other Misc. Budget 50,943
Subtotal - Community Development 50,943 5,000 55,943
Facilities Maintenance
Supplies (2,870)
Other Misc. Budget 26,428
Subtotal - Facilities Maintenance 23,558 - 23,558
Budget Changes and New Programs for 2008 (Cont.)
One New Total
Department Time Baseline Programs Change
Police
Capital Outlay (refurbish range, Wi-Fi cameras, fiber path)X 97,000
Graffiti removal 5,000
PERA Increase - 17% 30,700
OT - 12% 20,000
Radios 19,000
Ammunition - 60% 5,250
Retrofit alarm for 800 Mhz 3,500
Property room supplies 2,000
Security system maintenance 1,900
New fax X 1,100
Other Misc. Budget 163,158
Subtotal - Police 246,608 102,000 348,608
Fire
Capital Outlay (siren, furniture at station) X 22,500
Radios 40,000
OT & Paid on Call - 25% 50,000
PERA Increase - 17% 29,000
Other Misc. Budget 76,598
Subtotal - Fire 195,598 22,500 218,098
Inspections
Electrical inspector temp position 12,918
Temp Salaries - 61% 4,900
Other Misc. Budget 46,055
Subtotal - Inspections 50,955 12,918 63,873
Public Works - Admin
Goodpointe pavement mgmt 8,500
Other Misc. Budget 24,496
Subtotal - Public Works - Admin 24,496 8,500 32,996
PW - Engineering
Capital Outlay X 5,000
Printers & digital duplicator maint 3,300
Training/travel 3,300
Other Misc. Budget 33,280
Subtotal - PW - Engineering 39,880 5,000 44,880
PW - Operations
Asphalt 21,000
Street light program 40,000
Electricity 40,000
Pavement Marking 2,000
Traffic Signs 3,000
Overtime (15,000)
Other Misc. Budget 25,751
Subtotal - PW - Operations 116,751 - 116,751
Park & Recreation
Graffiti removal 5,000
Capital Outlay (hoist & oil pumps) X 28,300
Equipment parts 16,000
Insurance Costs - 19.5% 8,600
Tree Trust Crew 2,700
Other Misc. Budget 150,863
Subtotal - Park & Recreation 178,163 33,300 211,463
Total changes to 2008 budget 1,150,397 312,636 1,463,033
Possible Budget Reductions for One-Time and Capital Costs
Funding Sources
Dev Equip Repl Total
Department Fund Fund Change
Administration
Vision - Environmental - 100% 50,000
Vision - Connected & Engaged Community - 100% 10,000
Vision - Public Spaces - 100% 5,000
Vision - Public Art - 100% 3,000
Resident Survey - 100% 10,000
Subtotal - Administration 78,000 - 78,000
Human Resources
Facilities study - 100% 10,000
Succession & leadership study - 100% 10,000
Employee climate survey - 100% 5,000
Subtotal - Human Resources 25,000 - 25,000
Police
Capital Outlay (refurbish range, Wi-Fi cameras, fiber path )97,000
New fax 1,100
Subtotal - Police - 98,100 98,100
Fire
Capital Outlay (siren, furniture at station) 22,500
Subtotal - Fire - 22,500 22,500
PW - Engineering
Capital Outlay 5,000
Subtotal - PW - Engineering - 5,000 5,000
Park & Recreation
Capital Outlay (hoist & oil pumps) 28,300
Subtotal - Park & Recreation - 28,300 28,300
Total changes to 2008 budget 103,000 153,900 256,900
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Vision -Environmental Department: Adminstration
Anticipated starting timeframe (ie: January 1, mid year, etc.): January 2008
Amount of funding needed: $50,000
Is this a one time expense, multi-year or on-going, please describe:
On going expense to help with structure, implementation, and strategic direction of the Enviornmental work for
the city.
Description of how funds will be used, please include business need for this request:
At this time it is a guess at what we need to do next. Will need to continue to review the “how” in relation to
taking the work we do in the Environmental area to the next level. It could be used for consulting work,
additional staff or program costs.
As of this time, this money is not placed in any budget.
How does this request relate to Vision St. Louis Park?
It would fit into the Vision area for the Environment.
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
x contract or professional service x partner with other department x temporary staffing
x partner with other city or agency no x don’t know other idea:
Submitted by Department Head: N. Gohman Date: 6/29/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Activity Department: Police
Anticipated starting timeframe (ie: January 1, mid year, etc.): January 1, 2008
Amount of funding needed: $10,000.00
Is this a one time expense, multi-year or on-going, please describe:
One time expense. Process scheduled for completion by the end of 2008.
Description of how funds will be used, please include business need for this request:
Specific needs have not been identified because the work of Vision Teams has just begun.
How does this request relate to Vision St. Louis Park?
Vision Action Teams are just beginning their work. This proposed funding would be available for any costs
encountered that have not been identified at this point.
Other Comments:
Includes partnering of city staff and others.
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Date:
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: VISION Department: Parks and Recreation
Anticipated starting timeframe (ie: January 1, mid year, etc.): January 1, 2008 (beginning in July 2007)
Amount of funding needed: $5,000
Is this a one time expense, multi-year or on-going, please describe:
At this time, the consultant money is a one time expense. I would anticipate addional consultant money would
be necessary if a facility is constructed.
Description of how funds will be used, please include business need for this request:
This money will be used to hire a consultant or consultants if necessary to further our study of a mult-use Civic
Center. Rick Birno is the Action Champion on this strategic direction. In addition,staff expects to do a number
of site visits to facilities with similar situations.
How does this request relate to Vision St. Louis Park?
This request is following the strategic direction set thru the VISION. Exploring expanded civic space for use in
both warm and cold weather was a directive of the City Council.
Other Comments:
This is just the exploration phase. The money does allow for a professional service/consultant to do some of the
work.
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Cindy Walsh Date: July 5, 2007
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: VISION Department: Parks and Recreation
Anticipated starting timeframe (ie: January 1, mid year, etc.): January 1, 2008 (beginning in July 2007)
Amount of funding needed: $3,000
Is this a one time expense, multi-year or on-going, please describe:
At this time, the consultant money is a one time expense.
Description of how funds will be used, please include business need for this request:
This money will be used to work with FORCAST Public Artworks to develop a strategic arts vision for the City
of St. Louis Park.
How does this request relate to Vision St. Louis Park?
This request is following the strategic direction set thru the VISION. The vision statement relating to this issue
is, "St. Louis Park is commited to promoting and integrating arts, culture, and community aesthetics in all City
initiatives, including implementation where appropriate". Cindy Walsh is the Strategic Directino Leader for this
initiative.
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
X contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Cindy Walsh Date: July 5, 2007
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Resident Survey Department: Administrative Services
Anticipated starting timeframe (ie: January 1, mid year, etc.): January 2008
Amount of funding needed: $10,000
Is this a one time expense, multi-year or on-going, please describe:
Historically this community survey was budgeted to occur every five years. City Manager is proposing to fund
this statistically valid survey every two years so that we can determine baseline data for Vision and the Strategic
Directions and analyze trends moving forward.
Description of how funds will be used, please include business need for this request:
Staff will contract with Decision Resources, Inc. to conduct a statistically valid and reliable community survey
in 2008 create a baseline for Vision and other city initiatives. The last residential survey was completed in
2005-06, so we have some baseline data on how the community feels about city services and demographic
information about our residents. As staff moves forward with implementing and exploring the action steps
association with the Strategic Directions, we need to ensure that we are moving forward in the right direction
and a survey is a good way to collect feedback from our residents. Five years between surveys is too much time
between surveys to create a trend line and to respond to feedback in a timely manner.
In 2008, staff will work with Decision Resources and review the questions from the last survey, insert those that
are related to Vision and other needs, and create additional questions by which we can "test" ideas or concepts
that are in the Vision documents to ensure that we are making progress. Decision Resources will conduct the
survey, summarize the data and prepare a detailed resport and executive summary. The City Manager will
report back to Council with the findings by late 2008.
How does this request relate to Vision St. Louis Park?
Creates a baseline and outcome measurement for Vision.
Other Comments:
A number of departments conduct survey. Should we check to see what others are spending for surveys and
coordinate this with other departments?
Is there another way this work could be done by other means such as (please check as many that may
apply):
contract or professional service X partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: N. Gohman Date: 6/29/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Org develop/conferences Department: Legislative
Anticipated starting timeframe (ie: January 1, mid year, etc.):
Amount of funding needed: $4,000
Is this a one time expense, multi-year or on-going, please describe:
Description of how funds will be used, please include business need for this request:
Additional organizational development and conferences for Council.
How does this request relate to Vision St. Louis Park?
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Nancy Gohman Date: 6/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget - Staffing Request
Requested Position: Communications Division Intern Department: IR
Requested Hire Date: 1/1/2008 Est. rate of pay: $10 Min. to $12 Max
Is this position full time, part time, temporary or seasonal – please describe:
The position would be part time at an average of no more than 20 hours a week.
General responsibilities of position:
• Assist with production of bi-monthly city newsletter by writing feature articles, editing copy,
proofreading
• Assist with routine updates and additions to city Web site.
• Assist with marketing efforts by developing brochures, writing press releases, writing feature articles or
other types of outreach.
Qualifications:
B.A. degree in Communications, Marketing, English or journalism desired (Juniors or Seniors seeking such degrees
are acceptable). Ability to work independently with minimal supervision. Excellent writing and editing skills; graphic
design skills
Excellent computer skills. Experience with InDesign preferred, but not required. Detail-oriented and
reliable.
Is this request due to (check one): X new program X additional work other
Please describe the need as related to above (attach additional page(s) if needed:
It is the desire of Information Resources, Communications Division to add an intern program at this time. Like many
of our neighboring communities, it is continually evident that the public wants more information and more forms of
communications to carry that information. An intern would supplement the already stretched human resources in the
division, particular the role played by our Web Coordinator and Applications Developer. Further, assigning tasks such
as the production of marketing materials and press releases would be far more affordable at the the intern's rate of pay
than the current rates we pay consultants for this work. There is plenty of lower-level work that we currently utilize
consultants for that could be supplemented. In addition, adding an intern program to the Communications Division
would be in line with the city's commitment to foster a learning organization. The Twin Cities metro area has a number
of institutions of higher education with excellent communications related program so finding talent would not be
difficult. The proposed salary of $10 to $12 is consistent with other cities, non-profit organizations and private
businesses in the metro area.
How does this request relate to Vision St. Louis Park?
Vision St. Louis Park calls for St. Louis Park being a connected and engaged community. One of the best ways for us
to accomplish this is through transparent, fresh communication with our public. Allocating additional resources to this
goal is a great investment to make as it will be retunred in the form of public image collateral.
Is there another way this work could be done by other means such as (please check as many that may apply):
X contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Clint Pires, CIO Date: 070707
2008 Communications/Marketing Budget
Currently, the city utilizes contractual services to write, edit and design most of its
publications and some internal communications. The current rates paid to vendors are
about $65/hr for writing/editing services and $90-$100 for design services.
Below, you will find estimated costs for the continued services for the newsletter (Park
Perspective), the three Park and Rec Brochures, the City/School Calendar and other
miscellaneous projects. Additionally, there is an estimated cost of creating and
distributing a new Community Handbook/New Resident Packet. The last community
handbook was published in January 2004 and the city has been out of them for some
time. It is the intention to create a new handbook/new resident guide in 2008.
The proposed budget below is an increase of $27,160 over the adopted 2007 budget. This
increase accounts for the production, printing and distribution of the Community
Handbook, increased postage for all publications and some increased cost for printing
(we’re beginning to use 30 percent post-consumer products – recycled paper – for most
city publications).
This budget does not account for communications related to Vision St. Louis Park or any
additional publications. It may be decided after the completion of the Marketing &
Branding initiative that the city wishes to add publications such as an annual
environmental report or a business publication (a previous publication was discontinued
in 2006).
One option presented and desired by Information Resources, is to add an intern to the
Communications division. This individual would be able to complete many tasks such as
simple design projects, news releases, brochures, web updates, etc. at a rate of $12 or less
per hour, or rather a savings of between $50 and $80 an hour compared to a contractor.
While it is anticipated that the intern’s rate of work would not be quite as efficient as
contractual services, it is still believed to be of a greater overall value when considering
the hourly rate. In addition, internships support the philosophy of being a learning
organization. If use of an intern is not desirable, the anticipated additional cost for the
same work by contractors would be upward of $20,000, and the budget would need to be
increased by that amount. An intern would allow us to expand communications in ways
that we currently are unable to do, and that the community and Vision calls for us to do.
PUBLICATIONS
Expenditures
6 Issues of Park Perspective
Production $20,000
Printing $36,000
Mailing $24,000
Sub Total $60,000
3 Park & Recreation Brochures
Production $9,000
Printing P & R
Mailing P & R
Sub Total $9,000
Note: Parks & Rec pays for the printing and mailing of this publication.
Community Handbook/New Resident Packet
Production $4,000
Printing $10,000
Mailing $10,000
Sub Total $24,000
Note: Advertising sales have historically helped offset some of these costs, as indicated
below.
City/School Calendar
Production $2,500
Printing $15,000
Mailing $2,000
Sub Total $19,500
Note: Advertising sales have historically helped offset some of these costs, as indicated
below.
Miscellaneous brochures, poster, news releases,
Media relations, design work
Production $20,000
Printing $12,000
Mailing $10,000
Sub Total $42,000
Total $154,500
Revenues
Community Handbook/Calendar Ad sales $10,000
Grand Total $144,500
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Department: HR
Anticipated starting timeframe (ie: January 1, mid year, etc.): spring 2008
Amount of funding needed: $10,000 Budget code: 1150.6410.683
Is this a one time expense, multi-year or on-going, please describe:
One time expense. To hire a consultant to study facility maintenance. We have several positions managing
various facilities in the city. I recommend we hire someone to do an independent review to look at how we do
business. Also, the consultant would look at various options on how we could do business in maintaining all of
our buildings. This would include looking at other cities and organizations on how they do business.
Description of how funds will be used, please include business need for this request:
Funds would be used to pay consultant. We have different ways and some issues with how buildings are
maintained and we should look at how and why we are maintaining facilities. Is there a better business model?
How does this request relate to Vision St. Louis Park?
May help in the consistency of how we deal with our buildings and knowledge base when we get deeper into the
area of expanding energy efficiencies in the City’s operations.
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: N. Gohman Date: 6/29/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Department: HR
Anticipated starting timeframe (ie: January 1, mid year, etc.): spring 2008
Amount of funding needed: $10,000 Budget code: 1150.6410.683
Is this a one time expense, multi-year or on-going, please describe:
One time expenditure. Funds for consultant to work with Management team on succession and leadership study.
This type of study would help us put some expectations in place on what we look for when we replace, promote
and hire new leaders in the organization.
Description of how funds will be used, please include business need for this request:
As we work to replace staff, it would be good for all of us to understand what talents do we want and need in
our managers, supervisors and leaders. To help all of us set expectations and standards for accountability when
we are developing and or selecting staff.
How does this request relate to Vision St. Louis Park?
To carry out activities in Vision, now and in the future, we need to have the right people on the right seats on the
bus.
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: N.Gohman Date: 6/29/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Department: HR
Anticipated starting timeframe (ie: January 1, mid year, etc.): Summer 2008
Amount of funding needed: $5,000 Budget code: 1150.6410.683
Is this a one time expense, multi-year or on-going, please describe:
one time expenditure. Work with consultant to do an employee climate study. This type of study asks specific
questions about how “we” the employer are doing in the workplace. It gives the employer information on how
employees feel about compensation, benefits, policies, programs, evaluations, communications and general
workplace matters.
Description of how funds will be used, please include business need for this request:
Funds will be used to pay for a survey tool to be administered by an independent agency. This type of tool
would be helpful in determining how we want to make adjustments in any of the above. It helps us get the true
“pulse” of what our staff is thinking in how we compare to other employers.
How does this request relate to Vision St. Louis Park?
Staff morale is important and key to performance. To carry out Vision, our staff needs the tools and quality of
workplace to continue moving from good to great which includes carrying out the Vision.
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: N. Gohman Date: 6/29/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: GIS Conferences Department: IR/IT
Anticipated starting timeframe (ie: January 1, mid year, etc.): August and October
Amount of funding needed: $3,500.00
Is this a one time expense, multi-year or on-going, please describe:
These are both annual conferences so they are on-going yearly expenses. The conferences feature structured
workshops and technical training sessions geared towards government professionals who need to learn and share
more about geographical information systems and land information in Minnesota and beyond.
Description of how funds will be used, please include business need for this request:
$3000 for the ESRI International User Conference (Nate Graham): The business need for this conference is to
gain invaluable knowledge and networking contacts for on-going assistance with the ArcView GIS programs
our employees utilize to make maps and share with our vendor partners and citizens.
$500 for the MNGIS/LIS Conference (Nate Graham): The business need for this conference is to stay current
with the local government GIS implications and work with other GIS professionals from around the state of
Minnesota.
How does this request relate to Vision St. Louis Park?
The knowledge and contacts gained from attending these conferences will contribute to the city's vision by
connecting our GIS staff with GIS staff throughout the nation and engaging our internal staff with the necessary
resources to use GIS efficiently throughout their workdays; and by allowing the City of St. Louis Park to
continue to be a leader in environmental stewardship with the knowledge necessary to continue creating,
updating, and distributing accurate maps.
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency X no don’t know other idea:
Submitted by Department Head: Date: 8/24/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: STEP Contribution Department: Community Development
Anticipated starting timeframe (ie: January 1, mid year, etc.):
Amount of funding needed: $5,000
Is this a one time expense, multi-year or on-going, please describe:
On-going
Description of how funds will be used, please include business need for this request:
The STEP contribution will be increased from $30,000 to $35,000 for 2008.
How does this request relate to Vision St. Louis Park?
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Kevin Locke Date: 7/20/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Capital Outlay Department: Police Department
Anticipated starting timeframe (ie: January 1, mid year, etc.):
Amount of funding needed: $ 54,000
Is this a one time expense, multi-year or on-going, please describe:
One-time
Description of how funds will be used, please include business need for this request:
The Police shooting range has been in service since 1993 and has required only routine care and maintenance
during the past 14 years. However, the primary components of the range system are reaching the end of their
useful life. The proposed expenditure will cover all costs related to the removal and replacement of the
backstop, rail/drive carrier units, and computer central system.
How does this request relate to Vision St. Louis Park?
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: John Luse Date: 6/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Capital Outlay Department: Police Department
Anticipated starting timeframe (ie: January 1, mid year, etc.):
Amount of funding needed: $ 23,000
Is this a one time expense, multi-year or on-going, please describe:
One-time
Description of how funds will be used, please include business need for this request:
The cities of St. Louis Park and Edina have explored sharing the cost of installing a redundant fiber path for
radio and network paths to LOGIS and Hennepin County Radio. Currently, each city has only one path. This
upgrade has been recommended by the Information Technology/Information Resources Departments for both
cities and will allow the radio and computer network systems to remain operational if one pathway is cut. The
St. Louis Park share for the project will not exceed $23,000 and a possible revenue offset has been identified
and will be explored further.
How does this request relate to Vision St. Louis Park?
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: John Luse Date: 6/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Program Department: Police
Anticipated starting timeframe (ie: January 1, mid year, etc.): Mid Year
Amount of funding needed: $20,000.00
Is this a one time expense, multi-year or on-going, please describe:
On-going. Use of camera / security systems supported by wi-fi will be experimental during the first few years,
but will evolve as a tool that promotes safety and security in the city.
Description of how funds will be used, please include business need for this request:
Security cameras and related equipment will be purchased and installed to monitor activity and behavior in
parks, public places and other locations of specific interest or concern. This equipment will be capable of
daytime and nighttime monitoring and will involve a combination of fixed and portable cameras during the trial
and error period of the program.
How does this request relate to Vision St. Louis Park?
The ability to identify and address security concerns effectively will support the commitment to being a
connected and engaged community.
Other Comments:
Involves partnering with other city departments.
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Date:
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Program Department: Police
Anticipated starting timeframe (ie: January 1, mid year, etc.): January 1, 2008
Amount of funding needed: $5,000.00
Is this a one time expense, multi-year or on-going, please describe:
On-going. The increase of graffiti in the community appears likely for the forseeable future. Assistance to
residents in acquiring materials and equipment to clean up graffiti should be maintained until the problem
diminishes.
Description of how funds will be used, please include business need for this request:
The approach to confronting graffiti is multi-faceted. However, one essential component is the prompt removal
of graffiti when it appears in the community. This money will be used to assist graffiti victims who are unable to
obtain the materials and equipment needed to clean up graffiti.
How does this request relate to Vision St. Louis Park?
Keeping neighborhoods graffiti free is essential to being a connected and engaged community.
Other Comments:
This program involves other city departments and contract services.
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Date:
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Capital Outlay Department: Fire Department
Anticipated starting timeframe (ie: January 1, mid year, etc.):
Amount of funding needed: $ 22,500
Is this a one time expense, multi-year or on-going, please describe:
One-time
Description of how funds will be used, please include business need for this request:
Siren replacement - $20,000
Fire Station dining room furniture - $2,500
How does this request relate to Vision St. Louis Park?
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Luke Stemmer Date: 6/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget - Staffing Request
Requested Position: Temporary Building Codes Inspector - Electrical Specialist
Department: Inspections
Requested Hire Date: May - Sept. Est. rate of pay: $20.50 Min. to $29.10 Max
Is this position full time, part time, temporary or seasonal – please describe:
Temporary Seasonal
General responsibilities of position:
Perform Electrical Inspections during periods of increased construction activity.
Is this request due to (check one): new program additional work X other
Please describe the need as related to above (attach additional page(s) if needed:
Same position as previous year except budgeted as a temporary employee instead of as a consultant under
professional services.
How does this request relate to Vision St. Louis Park?
Providing prompt response to fee for service requests.
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency X no don’t know other idea:
Submitted by Department Head: Brian Hoffman Date: 8-24-07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Pavement management Department: Public Works
Anticipated starting timeframe (ie: January 1, mid year, etc.):
Amount of funding needed: $8,500
Is this a one time expense, multi-year or on-going, please describe:
Description of how funds will be used, please include business need for this request:
Goodpointe Technology pavement rating system to improve our pavement management program.
How does this request relate to Vision St. Louis Park?
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Mike Rardin Date: 6/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Capital Outlay Department: Public Works
Anticipated starting timeframe (ie: January 1, mid year, etc.):
Amount of funding needed: $5,000
Is this a one time expense, multi-year or on-going, please describe:
One-time
Description of how funds will be used, please include business need for this request:
Minor equipment for our field survey crew.
How does this request relate to Vision St. Louis Park?
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Mike Rardin Date: 6/07
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Graffiti Removal Department: Parks and Recreation
Anticipated starting timeframe (ie: January 1, mid year, etc.): January 1, 2008
Amount of funding needed: $5,000
Is this a one time expense, multi-year or on-going, please describe:
Staff is assuming that this will be an on-going expense as long as we have graffiti problems.
Description of how funds will be used, please include business need for this request:
This money will be used to contract with an independent private business to assist our maintenance staff with
graffiti removal. With the increase in graffiti that we have experienced in the last year, our staff is not able to
clean all areas in a timely fashion. A task force made up of members of the police department, public works
department and others are addressing this issue. Since the biggest deterant (aside from catching the people
doing the vandalism) is to remove the graffiti as quickly as possible, we have been exploring ways to ensure
quick removal. We have found a company who removes tagging and other spray painting in other cities. Staff
has called on them for removal and have found them to be very efficient and responsive to requests. This
money would be used to pay for removal services when staff is not available for timely removal.
How does this request relate to Vision St. Louis Park?
We know from research that people feel safter and keep up their properties when their city is kept clean and
graffiti is removed quickly. Staff belives that is does follow the strategic direction set thru the VISION by
promoting community aesthetics.
Other Comments:
Staff from other departments are working together on this issue. The amount of graffiti in the last year has made
it too overwhelming for maintenance staff to keep up with.
Is there another way this work could be done by other means such as (please check as many that may apply):
X contract or professional service x partner with other department x temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Cindy Walsh Date: July 5, 2007
5/2007 (Submit to Finance with 2008 budget request)
2008 Budget – Recommended Program or Activity
Activity or Program: Capital Outlay Department: Parks & Recreation - Vehicle Maint.
Anticipated starting timeframe (ie: January 1, mid year, etc.):
Amount of funding needed: $ 28,300
Is this a one time expense, multi-year or on-going, please describe:
One-time
Description of how funds will be used, please include business need for this request:
Free standing floor hoist - $17,500
Five Lincoln Power Master 3-oil pumps $10,800
How does this request relate to Vision St. Louis Park?
Other Comments:
Is there another way this work could be done by other means such as (please check as many that may apply):
contract or professional service partner with other department temporary staffing
partner with other city or agency no don’t know other idea:
Submitted by Department Head: Cindy Walsh Date: 6/07
St. Louis Park City Council Study Session
Discussion Item: 082707 - 4 - Tobacco Penalties
Page 1
4. Tobacco Penalties Administrative Services
PURPOSE OF DISCUSSION:
Staff is returning to Council to present options for possible changes to the City’s regulations relating to
sale of tobacco to minors. Does the City Council support the proposed changes to the ordinance? Should
staff prepare a draft ordinance that can be shared with tobacco license holders for their feedback?
BACKGROUND:
Council has expressed concern over recent months about the sale of tobacco to minors and has asked staff
to identify ways to strengthen the administrative penalty section of the ordinance. Section 8-378 of the
St. Louis Park City Code prescribes administrative penalties for licenses business that sell tobacco to
anyone 18 years or younger.
1st violation: $250 civil penalty within 12 months
2nd violation: $500 civil penalty within 12 months
3rd violation: up to a $2,000 civil penalty and possible revocation/suspension of license.
Staff prepared a report for Council at the June 11, 2007 study session and based on the information in that
report and feedback from Police and Inspections, staff has prepared the following options for Council’s
consideration and discussion for amending administrative penalties:
Increase Penalties for Sale of Tobacco to Minors:
• Increase penalties for a second violation to $750.
• Consider temporarily suspending tobacco licenses for second and third violations in addition to
fines, similar to how licenses are suspended for alcohol sales to minors.
Educate License Holders:
• Require the license holder/business owner attend an education session with the police department
if the establishment fails two compliance checks within 24 months.
• Provide education materials to license holders annually about preventing sales of tobacco to
minors.
Extend the Timeframe for Second and Third Violations:
• Establish a penalty if two violations occur within 24 months (ordinance currently states 12
months)
• Establish a penalty if three or more violations occur within 36 months (ordinance currently states
24 months)
Revocation
• Revoke the establishment’s tobacco license if there are four violations of the ordinance within 36
months.
POLICY CONSIDERATIONS:
What changes should be made to the penalty schedule? When looking at the current and penalties, which
options seem appropriate?
Attachment: Copy of Chapter 8, Subdivision 10 of the St. Louis Park City Code, on File with
the City Clerk
Prepared by: Marcia Honold, Management Assistant
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park City Council Study Session
Discussion Item: 082707 - 5 - Storm Water Project Update - Flood Mitigation Area 24
(Hampshire Townhomes) Project 2003-1600 - MPR Version
Page 1
5. Storm Water Project Update – Flood Mitigation Area 24
(Hampshire Townhomes) Project 2003-1600
Public Works
PURPOSE OF REPORT:
To update Council on actions taken over the past year by staff in Flood Area 24, provide
recommendations, and to receive feedback from Council.
GENERAL BACKGROUND:
At the June 12, 2006 Study Session, Council was provided a report and engaged in a discussion
regarding recent drainage study findings and various proposed flood mitigation projects. The
discussion generally covered various proposed flood improvement projects in the Twin Lakes
Area, including Area 24. Exhibit A (attached) shows the area defined as Area A.
As a result of the June 12 Study Session discussion, staff was directed to continue with further
investigative and preliminary design work for the proposed flood mitigation projects. A further
update was provided to the Council later that summer, which included projects at Area 26
(Dakota Park Area), Area 24 (Edgewood Avenue and Hampshire Townhomes), and an overall
report of the Twin Lake Area sub watershed. Flood grant monies from the State of Minnesota
(DNR) have been utilized to assist in paying for the mitigation improvements.
The Area 26 Project (Dakota Park) is currently under construction with final completion
anticipated for later this fall. The purpose of this report is to provide a further update with
regards to Area 24, and more particularly, the Hampshire Townhomes.
BACKGROUND – AREA 24 (Edgewood Drainage Area):
The Edgewood Area can generally be described as two sub-areas: the commercial/industrial
properties located between Edgewood and Florida Avenues (2200 Block), and a group of
Townhomes located in the 2300 Block of Hampshire Avenue North, more commonly referred to
as the Hampshire Townhomes. Several proposed flood mitigation alternatives have been
reviewed and discussed with property owners for the past several years. These have ranged from
flood proofing of individual properties to larger improvements of a more regional nature.
Staff recommended and Council agreed in 2006, that construction of a regional pond is the
preferred long-term approach for mitigating the flooding situation for the entire Area 24.
However as previously reported, no readily available area exists to construct such a pond and
previous attempts to develop a pond mutually acceptable to all affected property owners in the
industrial area have not been successful, including attempts made over the past year. As a result,
individual property owners in the Edgewood industrial property area were advised to implement
individual fixes, at their own expense, should they feel they are necessary or needed. On a long
term basis, staff will pursue construction of a regional (pond) fix.
PROPOSED POSSIBLE SOLUTION - AREA 24 (Hampshire Avenue Townhomes):
As a result of not being able to achieve a mutually acceptable regional solution for all, Barr
Engineering and City staff has been working with representatives of the Hampshire Avenue
Townhomes to better understand the existing flooding problems and possible solutions for that
particular property. Possible mitigation measures have included combinations of overland
protection (diking or diversion), retrofitting of existing storm pipes with backflow prevention
St. Louis Park City Council Study Session
Discussion Item: 082707 - 5 - Storm Water Project Update - Flood Mitigation Area 24
(Hampshire Townhomes) Project 2003-1600 - MPR Version
Page 2
devices, and various pumping scenarios. As a result, a possible solution developed by staff and
BARR (including a preliminary design, estimated costs, and a cost share breakdown) was
provided to the Townhome Association for their consideration in January of 2007 (Exhibit B).
This possible solution was considered to be a private project to be completed by the Association
with certain flood mitigation costs reimbursed by the City. This solution is shown as Alternate 1
in the Table further in the report and as attached Exhibit 1.
Staff and Barr Engineering discussed this possible solution with the Townhome residents on
June 28, 2007. The meeting provided a good forum for discussion and many good questions and
issues were discussed; however, there was no agreement by Association members to move ahead
with a project. The following issues / concerns were discussed at the meeting:
1. Disagreements over the proposed cost splits and benefits, the preliminary estimate, and
possibly unknown costs. Specific numbers can not be known until completion of a final
design (plans and specifications) and bids obtained
2. Roles and responsibilities - public vs. private project as well as ownership of facilities
3. Questions and reservations regarding the possible solution presented
4. Approval and easements that may be needed from adjacent properties
5. The existing City Flood Proofing Program
Some of the items included in the estimate for Alternate 1 are costs considered eligible under the
City’s flood grant reimbursement policy, while others are considered as private improvements
and not eligible for reimbursement. Availability and use of these funds is subject to the
conditions and requirements of the State and the City, as adopted by the City Council.
Consistent with other requests, City funds have only been utilized for minimum basic efforts
needed to protect private property from runoff from outside of the property. Internal drainage
and other private property improvements above and beyond the basic flood protection measures
are not eligible for public funding.
In the interest of trying to develop a possible project, staff has continued to further investigate
other technical options. Subsequent efforts with Barr Engineering and the City Attorney have
since been pursued since the June 28 Townhome Association meeting.
As a result, the following alternatives and related discussion issues are presented as an update,
and for possible discussion and consideration.
St. Louis Park City Council Study Session
Discussion Item: 082707 - 5 - Storm Water Project Update - Flood Mitigation Area 24
(Hampshire Townhomes) Project 2003-1600 - MPR Version
Page 3
Alt Description Pros Cons Estimate Cost Other Comments
1 Re-construct walls,
driveways, stop valve,
and internal pumping
system (see Exhibit 1)
(Private Project)
May provide
relief in lieu of
ultimate desired
fix (Alt 4).
Requires operation
and maintenance of
pump station by
property owners.
Relies on existing
gravity private
system (adjacent
property). May
require other
easements.
$500,000 (50/50
split)
(City/Townhomes)
Requires the
cooperation / work
with three
properties to the
north and east prior
to rebuilding Ass’n
retaining walls.
2 Homeowners privately
construct
improvements (as they
feel needed) and
request reimbursement
under current City
practice and policy
(Private Project)
Faster process:
Homeowner
Ass’n can
proceed
immediately.
Ass’n can choose
to do any or all
of the suggested
improvements.
May require City’s
assistance if other
properties become
involved.
Same as Alt. 1 (or
less) depending on
extent of
improvements
chosen by
Townhome
Owners.
Could proceed in
quicker fashion
while State funding
is still available.
DNR funding
expires 12/31/07.
3 Repair walls, raise
driveways, construct
diversion berm, and
install City pumping
station on City system
(See Exhibit 2)
(Public Project)
No need for
private pumping
system. Reduced
cost to
homeowners.
Will require
easements from
property owners to
east; would force
additional
stormwater
downstream and
potential impacts.
Larger cost to City.
Longer process
required.
$840,000
(majority with
City share)
Easement
acquisition may be
difficult, time
consuming, and
costly:
Downstream
impacts not known
with certainty.
Public Process
would necessitate
added time.
4 Downstream detention
basin and pumping
system
(Public Project)
Most reliable fix
for all properties
– long term
Not supported by
all property owners
– requires pond
property / site
acquisition, an
extended process,
and a larger cost.
$1.2 - $1.5 M
(not including
ROW or
easements)
Has been presented
to area owners, but
has little current
support. This is the
preferred / ultimate
“fix” for all
properties long
term.
5 Do Nothing. Wait for opportune
time to further
pursue Alt. 4
SUMMARY and RECOMMENDATIONS:
Staff is not able to develop a public project that will mitigate the Hampshire Avenue Townhome
Association flooding problem. It appears to staff that Alternate No. 4 is the most effective fix to
mitigate the flooding problems in this entire area (Area 24) - including the townhome flooding.
Staff recommends this fix should be pursued by the City as a public project when area property
owners decide this improvement is needed (i.e., in their best interests). That, however, does not
appear to be the case at this point in time.
St. Louis Park City Council Study Session
Discussion Item: 082707 - 5 - Storm Water Project Update - Flood Mitigation Area 24
(Hampshire Townhomes) Project 2003-1600 - MPR Version
Page 4
In the interim, staff is recommending that the Hampshire Avenue Townhome Association pursue
their own private solution (Alternate No. 2) should they feel it necessary or needed. The existing
City Flood Proofing Program, if funded in the future, may be used to reimburse the Hampshire
Association flood mitigation costs as per Council adopted program requirements.
NEXT STEPS:
Staff has identified the following actions for addressing flooding problems in Area 24:
1. Inform area property owners of City findings and their options (Alternates 4 and 2)
2. Respond to Townhome request (if one is received) for Flood Proofing reimbursements as
per the City’s adopted program
3. Work with the several property owners on the west side of Hampshire Ave (2300 Block)
to develop a small dry detention basin on their properties to mitigate their flooding
problems (Raspberry Patch Pond - Exhibit 2, Alternate No.3)
Attachments: Exhibit A: Area 24 Map
(Supplements) Exhibit B: Hampshire Townhomes Letter
Exhibit 1: Alternate 1 Map
Exhibit 2: Alternate 3 Map
Prepared by: Scott Brink, City Engineer
Reviewed by: Michael P. Rardin, P.E., Public Works Director
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park City Council Study Session
Written Report: 082707 - 6 - July 2007 Monthly Financial Report
Page 1
6. July 2007 Monthly Financial Report Finance
PURPOSE:
This report is designed to provide summary information regarding the overall level of revenues
and expenditures in both the General Fund and the Park and Recreation fund. These funds
should be a primary concern in analyzing the city’s financial health because they represent the
discretionary use of tax levy dollars.
For the first seven months of the year, actual revenues and expenditures should generally run
about 58% of the annual budget. Significant items that exceed the norm are highlighted below
along with a general discussion of the cause for the variance.
General Fund
Expenditures:
• Finance expenditures look high because some salary allocations have not been made for
the year. Several Finance employees are allocated to the enterprise funds to cover the
utility billing function. This department is below budget in other respects.
• Community Development expenditures look high because some salary allocations have
not been made for the year. Several Community Development employees are allocated to
Housing and EDA activities. This department is below budget in other respects.
• Community Outreach looks high because there is one large payment that is made
annually to fund a school district outreach program. That $33,000 payment has been
made for the year. This department is below budget in other respects.
Parks and Recreation
Expenditures:
• Organized Recreation expenditures are higher due to the bulk of their activities occurring
during the summer recreation season.
• The Environmental Budget is high because most of the Dutch Elm work is done early in
the year when the beetles are dormant.
Attachments: Monthly Financial Reports
Prepared by: Bruce M. DeJong, Finance Director
Approved by: Nancy Gohman, Deputy City Manager
R5509FIN4 CITY OF ST LOUIS PARK 8/24/2007 12:50:37LOGIS001
Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 1Page -
7/31/2007 2007 <===================== =====================>2007 20067/31/2007 2007
Description
Current
Period Actual
Current
Period Budget
Year to Date
Actual
Year to Date
Budget
Per Cent
Used
Annual
Budget
|
|
Same Period Prior
Year YTD Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
01000 GENERAL FUND
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES
4011 CURRENT AD VALOREM 13,170,348.00-13,170,348.00- |13,001,118.00-6,073,616.51- 46.72
4012 DELINQ AD VALOREM |27,494.57-
4013 FISCAL DISPARITY |523,752.49-
4016 PENALTIES/INTEREST |1,841.57-
4018 MARKET VALUE HOMESTEAD CREDIT |987,893.68
4010 GENERAL PROPERTY TAXES 13,170,348.00-13,170,348.00-|13,001,118.00-5,638,811.46-43.37
4100 LICENSES & PERMITS
4101 LICENSES 10,683.96-535,880.66- 507,700.00- 105.55 507,700.00- |491,700.00-282,440.03- 57.44
4200 PERMITS 144,188.38-1,244,945.44- 2,128,800.00- 58.48 2,128,800.00- |2,233,800.00-1,646,449.01- 73.71
4100 LICENSES & PERMITS 154,872.34-1,780,826.10-2,636,500.00-67.55 2,636,500.00-|2,725,500.00-1,928,889.04-70.77
4270 FINES & FORFEITS
4271 MUNICIPAL COURT 18,978.09-139,637.17- 300,000.00- 46.55 300,000.00- |300,000.00-181,838.42- 60.61
4273 FORFEITURES/PENALTIES 25.83- 6,500.00- .40 6,500.00- |6,500.00-2,290.00- 35.23
4275 LIQUOR VIOLATION FINES 3,000.00-3,000.00- |3,000.00-7,000.00- 233.33
4276 MISC LICENSE VIOLATIONS 35.00-100.00- 35.00 100.00- |100.00-105.00- 105.00
4277 NON-COMPLIANCE VIOLATIONS/FEES 530.00-|
4279 CONTRACT REIMB.-SNOW REMOVAL 70.00 |
4270 FINES & FORFEITS 18,978.09-140,158.00-309,600.00-45.27 309,600.00-|309,600.00-191,233.42-61.77
4300 INTERGOVERNMENTAL
4310 FEDERAL 21,255.00 |12,888.00-12,888.00- 100.00
4350 STATE 249,014.99- 1,189,229.00- 20.94 1,189,229.00- |1,335,706.00-1,540,130.60- 115.30
4400 OTHER 25,424.75-287,776.23- 439,575.15- 65.47 439,575.15- |411,120.00-273,134.44- 66.44
4300 INTERGOVERNMENTAL 25,424.75-515,536.22-1,628,804.15-31.65 1,628,804.15-|1,759,714.00-1,826,153.04-103.78
4600 CHARGES FOR SERVICES
4601 GENERAL GOVERNMENT 91,553.48-299,475.74- 625,028.63- 47.91 625,028.63- |603,339.32-317,368.34- 52.60
4700 PUBLIC SAFETY 5,530.50-43,198.21- 117,800.00- 36.67 117,800.00- |117,800.00-51,907.48- 44.06
4800 HIGHWAYS/STREETS 350.00-2,930.00- 303,000.00- .97 303,000.00- |284,000.00-125,212.37- 44.09
4600 CHARGES FOR SERVICES 97,433.98-345,603.95-1,045,828.63-33.05 1,045,828.63-|1,005,139.32-494,488.19-49.20
5100 SPECIAL ASSESSMENTS
5102 CURRENT |804.51-
5100 SPECIAL ASSESSMENTS |804.51-
5200 MISCELLANEOUS 146.20-108.20-
R5509FIN4 CITY OF ST LOUIS PARK 8/24/2007 12:50:37LOGIS001
Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 2Page -
7/31/2007 2007 <===================== =====================>2007 20067/31/2007 2007
Description
Current
Period Actual
Current
Period Budget
Year to Date
Actual
Year to Date
Budget
Per Cent
Used
Annual
Budget
|
|
Same Period Prior
Year YTD Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
5300 RENT REVENUE 1,250.00-10,466.68- 111,400.00- 9.40 111,400.00- |101,400.00-60,516.67- 59.68
5330 REFUNDS & REIMBURSEMENTS |5,000.00-5,697.34- 113.95
5200 MISCELLANEOUS 1,250.00-10,612.88-111,400.00-9.53 111,400.00-|106,400.00-66,322.21-62.33
4001 REVENUES 297,959.16-2,792,737.15-18,902,480.78-14.77 18,902,480.78-|18,907,471.32-10,146,701.87-53.67
6001 EXPENDITURES
6002 PERSONAL SERVICES
6010 SALARIES 1,145,735.86 7,694,409.83 13,070,190.81 58.87 13,070,190.81 |12,429,864.67 7,428,127.93 59.76
6060 PERA 94,704.16 640,978.46 1,103,634.75 58.08 1,103,634.75 |957,521.77 572,852.01 59.83
6075 FICA 58,893.69 396,282.16 638,521.59 62.06 638,521.59 |603,690.84 380,570.97 63.04
6080 INSURANCE 155,609.04 995,391.89 1,676,253.67 59.38 1,676,253.67 |1,677,294.84 973,255.02 58.03
6100 OTHER 33,920.20 252,142.42 369,461.25 68.25 369,461.25 |353,734.54 247,007.53 69.83
6002 PERSONAL SERVICES 1,488,862.95 9,979,204.76 16,858,062.07 59.20 16,858,062.07 |16,022,106.66 9,601,813.46 59.93
6210 SUPPLIES
6211 OFFICE SUPPLIES 2,240.36 26,752.05 50,550.00 52.92 50,550.00 |47,200.00 22,100.84 46.82
6212 GENERAL SUPPLIES 3,751.21 25,728.12 82,400.00 31.22 82,400.00 |82,760.00 34,879.32 42.15
6213 FIRE PREVENTION SUPPLIES 50.00-1,737.07 7,000.00 24.82 7,000.00 |5,000.00 1,855.60 37.11
6214 OPERATIONAL SUPPLIES 5,522.38 57,441.74 156,825.00 36.63 156,825.00 |132,600.00 42,786.38 32.27
6215 COMPUTER SUPPLIES 725.37 3,750.00 19.34 3,750.00 |3,500.00 576.47 16.47
6217 SMALL TOOLS 1,666.56 5,200.00 32.05 5,200.00 |4,536.00 2,733.42 60.26
6218 MOTOR FUELS 2,000.00 2,000.00 |1,500.00 23.70 1.58
6221 EQUIPMENT PARTS 1,673.44 8,787.25 21,600.00 40.68 21,600.00 |24,400.00 7,873.17 32.27
6222 BLDG/STRUCTURE SUPPLIES 715.07 8,454.92 43,530.00 19.42 43,530.00 |34,750.00 7,552.49 21.73
6223 OTHER IMPROVEMENT SUPPLIES 57,310.25 178,356.71 271,000.00 65.81 271,000.00 |268,000.00 146,899.56 54.81
6224 LANDSCAPING MATERIALS 3,392.89 4,099.97 6,500.00 63.08 6,500.00 |6,500.00 1,897.62 29.19
6225 SUBSISTENCE SUPPLIES 144.93 1,949.73 5,150.00 37.86 5,150.00 |5,000.00 1,924.61 38.49
6226 CLEANING/WASTE REMOVAL SUPPLY 520.99 11,383.73 29,943.00 38.02 29,943.00 |28,643.00 13,835.23 48.30
6227 MERCHANDISE FOR RESALE 1,000.00 1,000.00 |
6210 SUPPLIES 75,221.52 327,083.22 686,448.00 47.65 686,448.00 |644,389.00 284,938.41 44.22
6300 NON-CAPITAL EQUIPMENT
6301 OFFICE EQUIPMENT 106.63 2,957.20 8,500.00 34.79 8,500.00 |8,770.00 6,917.22 78.87
6302 POLICE EQUIPMENT 1,136.16 8,660.26 22,150.00 39.10 22,150.00 |23,160.00 15,952.94 68.88
6303 OTHER 9,337.07 11,042.23 31,600.00 34.94 31,600.00 |43,860.00 28,409.48 64.77
6304 FIRE EQUIPMENT 1,700.00 1,700.00 |5,700.00 149.90 2.63
6300 NON-CAPITAL EQUIPMENT 10,579.86 22,659.69 63,950.00 35.43 63,950.00 |81,490.00 51,429.54 63.11
6350 SERVICES & OTHER CHARGES
6400 PROFESSIONAL SERVICES 105,783.36 576,688.62 1,257,925.00 45.84 1,257,925.00 |1,257,704.38 455,887.47 36.25
6700 POSTAGE 36,488.40 95,844.43 133,470.00 71.81 133,470.00 |130,715.00 58,552.72 44.79
6720 DELIVERY |39.35
R5509FIN4 CITY OF ST LOUIS PARK 8/24/2007 12:50:37LOGIS001
Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 3Page -
7/31/2007 2007 <===================== =====================>2007 20067/31/2007 2007
Description
Current
Period Actual
Current
Period Budget
Year to Date
Actual
Year to Date
Budget
Per Cent
Used
Annual
Budget
|
|
Same Period Prior
Year YTD Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
6830 COMMUNICATIONS 19,159.09 110,940.42 232,710.00 47.67 232,710.00 |213,425.00 115,474.04 54.11
6900 AWARDS/INDEMNITIES 200.00 200.00 |200.00 23.94 11.97
6950 LEGAL NOTICES 221.66 1,993.13 11,000.00 18.12 11,000.00 |13,000.00 3,830.80 29.47
7050 PRINTING & PUBLISHING 11,434.17 46,986.13 62,760.00 74.87 62,760.00 |54,758.00 20,116.15 36.74
7100 INSURANCE 23,567.16 96,882.00 24.33 96,882.00 |96,882.00 54,767.91 56.53
7200 REPAIRS AND MAINTENANCE 11,659.10 138,201.74 421,023.00 32.83 421,023.00 |360,820.00 150,965.17 41.84
7300 UTILITIES 12,759.91 310,816.55 550,096.00 56.50 550,096.00 |419,496.00 225,774.50 53.82
7410 COMPUTER SERVICES 45,987.07 302,102.29 504,000.00 59.94 504,000.00 |493,000.00 286,133.94 58.04
7500 RENTALS 2,815.87 19,930.22 42,878.00 46.48 42,878.00 |737,951.00 426,149.03 57.75
7550 EQUIPMENT REPLACEMENT CHARGE 428,024.00 428,024.00 |419,447.00 244,677.44 58.33
7600 EMPLOYEE DEVELOPMENT 14,595.79 127,488.49 294,266.00 43.32 294,266.00 |266,564.00 117,918.42 44.24
7620 TRAVEL/MEETINGS 1,138.72 14,677.63 31,450.00 46.67 31,450.00 |30,695.00 13,153.29 42.85
7650 EMERGENCY PREPAREDNESS 1,309.68 7,000.00 18.71 7,000.00 |5,718.00 10,778.17 188.50
7670 LICENSES 1,973.00 3,320.00 59.43 3,320.00 |3,220.00 2,057.00 63.88
7699 CAPITAL LEASE PAYMENT |3,849.61
6350 SERVICES & OTHER CHARGES 262,043.14 1,772,519.49 4,077,004.00 43.48 4,077,004.00 |4,503,595.38 2,190,148.95 48.63
7800 CAPITAL OUTLAY
7803 IMPROVEMENTS OTHER THAN BUILDI 19,052.00 |
7805 OFFICE FURNITURE & EQUIPMENT 1,199.00 |
7800 CAPITAL OUTLAY 20,251.00 |
6001 EXPENDITURES 1,836,707.47 12,121,718.16 21,685,464.07 55.90 21,685,464.07 |21,251,581.04 12,128,330.36 57.07
8001 OTHER INCOME
8010 TRANSFERS IN
8013 CABLE TV 155,063.00-155,063.00- |155,063.00-90,453.44- 58.33
8014 HOUSING REHABILITATION 192,797.00-192,797.00- |199,211.00-116,206.44- 58.33
8017 MSC 8,746.00-8,746.00- |41,575.00-24,252.06- 58.33
8019 WATER UTILITY 518,366.00-518,366.00- |483,516.00-282,051.00- 58.33
8021 REFUSE UTILITY 328,351.00-328,351.00- |312,171.00-182,099.75- 58.33
8022 STORM WATER UTILITY 297,180.00-297,180.00- |311,671.00-181,808.06- 58.33
8023 SANITARY SEWER UTILITY 770,333.00-770,333.00- |722,612.00-421,523.69- 58.33
8024 PENSION 384,000.00-384,000.00- |384,000.00-224,000.00- 58.33
8010 TRANSFERS IN 2,654,836.00-2,654,836.00-|2,609,819.00-1,522,394.44-58.33
8060 DISPOSAL OF ASSET
8065 SALE OF SALVAGE 10,063.00-|
8070 OTHER RECOVERIES 1,033.24- 1,500.00- 68.88 1,500.00-1,000.00-1,266.73- 126.67
8070.831 Police 1,186.71-500.00- 237.34 500.00- |270.62-
8070 OTHER RECOVERIES 2,219.95-2,000.00-111.00 2,000.00-|1,000.00-1,537.35-153.74
R5509FIN4 CITY OF ST LOUIS PARK 8/24/2007 12:50:37LOGIS001
Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 4Page -
7/31/2007 2007 <===================== =====================>2007 20067/31/2007 2007
Description
Current
Period Actual
Current
Period Budget
Year to Date
Actual
Year to Date
Budget
Per Cent
Used
Annual
Budget
|
|
Same Period Prior
Year YTD Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
8080 BONDS
8084 CAPITAL LEASE
8100 INTEREST
8101 INTEREST ON INVESTMENTS 61,040.46 301,099.00- 20.27- 301,099.00- |173,500.00-53,594.08- 30.89
8100 INTEREST 61,040.46 301,099.00-20.27-301,099.00-|173,500.00-53,594.08-30.89
8130 CONTRIBUTIONS/DONATIONS 2,479.50-
8130 CONTRIBUTIONS/DONATIONS |2,479.50-
8170 ADMINISTRATION FEES 2,500.00-
8171 REVENUE BOND FEES 5,000.00-5,000.00- |5,000.00-
8174 NSF FEES 850.00-1,325.00- 1,000.00- 132.50 1,000.00- |1,000.00-296.33- 29.63
8170 ADMINISTRATION FEES 850.00-1,325.00-6,000.00-22.08 6,000.00-|6,000.00-2,796.33-46.61
8200 MISC REVENUE 158.50-293.80-|141.00-1,320.79- 936.73
8001 OTHER INCOME 1,008.50-47,138.71 2,963,935.00-1.59-2,963,935.00-|2,790,460.00-1,584,122.49-56.77
8501 OTHER EXPENSE
8510 TRANSFERS OUT
8550 INTEREST/FINANCE CHARGES 6.74 11.10 |280.39
8580 MISC EXPENSE 272.81 650.00 41.97 650.00 473.00 328.71 69.49
8580.995 Contingency Budget 4,789.04 180,000.00 2.66 180,000.00 |445,580.00 11,142.50 2.50
8580.996 Uncollectable Debt 1,923.55 2,023.55 |75.00
8580 MISC EXPENSE 1,923.55 7,085.40 180,650.00 3.92 180,650.00 |446,053.00 11,546.21 2.59
8590 BANK CHARGES/CREDIT CD FEES 5,495.06 300.00 1,831.69 300.00 |300.00 10,164.83 3,388.28
8501 OTHER EXPENSE 1,930.29 12,591.56 180,950.00 6.96 180,950.00 |446,353.00 21,991.43 4.93
4000 REVENUES & EXPENSES 1,539,670.10 9,388,711.28 1.71-***********1.71-|2.72 419,497.43 *********
01000 GENERAL FUND 1,539,670.10 9,388,711.28 1.71-***********1.71-|2.72 419,497.43 *********
R5509FIN4 CITY OF ST LOUIS PARK 8/24/2007 12:50:37LOGIS001
Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 5Page -
7/31/2007 2007 <===================== =====================>2007 20067/31/2007 2007
Description
Current
Period Actual
Current
Period Budget
Year to Date
Actual
Year to Date
Budget
Per Cent
Used
Annual
Budget
|
|
Same Period Prior
Year YTD Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES
4011 CURRENT AD VALOREM 3,540,854.00-3,540,854.00- |2,887,292.00-1,322,053.80- 45.79
4012 DELINQ AD VALOREM |5,986.80-
4013 FISCAL DISPARITY |114,006.04-
4016 PENALTIES/INTEREST |402.06-
4010 GENERAL PROPERTY TAXES 3,540,854.00-3,540,854.00-|2,887,292.00-1,442,448.70-49.96
4100 LICENSES & PERMITS
4200 PERMITS 675.00-5,275.00-|6,285.00-
4100 LICENSES & PERMITS 675.00-5,275.00-|6,285.00-
4300 INTERGOVERNMENTAL
4350 STATE |50,000.00-26,500.00- 53.00
4400 OTHER 22,351.00- 56,402.00- 39.63 56,402.00- |44,702.00-27,826.27- 62.25
4300 INTERGOVERNMENTAL 22,351.00-56,402.00-39.63 56,402.00-|94,702.00-54,326.27-57.37
4600 CHARGES FOR SERVICES
4601 GENERAL GOVERNMENT 25,715.98-32,896.51- 113,150.00- 29.07 113,150.00- |148,700.00-49,478.79- 33.27
4900 PROGRAM REVENUE 202,685.08-737,421.90- 964,070.00- 76.49 964,070.00- |999,188.00-679,509.86- 68.01
4600 CHARGES FOR SERVICES 228,401.06-770,318.41-1,077,220.00-71.51 1,077,220.00-|1,147,888.00-728,988.65-63.51
5100 SPECIAL ASSESSMENTS
5102 CURRENT |34,794.67-
5103 DELINQUENT |537.62-
5100 SPECIAL ASSESSMENTS |35,332.29-
5200 MISCELLANEOUS
5300 RENT REVENUE 78,924.62-281,017.75- 807,061.00- 34.82 807,061.00- |681,072.00-267,389.96- 39.26
5330 REFUNDS & REIMBURSEMENTS 314.80-3,936.10- 2,000.00- 196.81 2,000.00- |2,000.00-4,371.44 218.57-
5200 MISCELLANEOUS 79,239.42-284,953.85-809,061.00-35.22 809,061.00-|683,072.00-263,018.52-38.51
4001 REVENUES 308,315.48-1,082,898.26-5,483,537.00-19.75 5,483,537.00-|4,812,954.00-2,530,399.43-52.57
6001 EXPENDITURES
6002 PERSONAL SERVICES
6010 SALARIES 311,181.27 1,546,079.53 2,575,797.79 60.02 2,575,797.79 |2,161,008.62 1,314,416.14 60.82
6060 PERA 11,633.83 79,590.34 131,415.11 60.56 131,415.11 |101,694.45 63,671.25 62.61
6075 FICA 23,959.30 119,532.24 196,435.35 60.85 196,435.35 |164,380.53 100,944.19 61.41
6080 INSURANCE 28,971.14 182,807.49 310,528.22 58.87 310,528.22 |262,438.32 151,496.49 57.73
6100 OTHER 11,825.29 70,158.25 72,151.66 97.24 72,151.66 |50,148.53 49,684.41 99.07
6002 PERSONAL SERVICES 387,570.83 1,998,167.85 3,286,328.13 60.80 3,286,328.13 |2,739,670.45 1,680,212.48 61.33
R5509FIN4 CITY OF ST LOUIS PARK 8/24/2007 12:50:37LOGIS001
Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 6Page -
7/31/2007 2007 <===================== =====================>2007 20067/31/2007 2007
Description
Current
Period Actual
Current
Period Budget
Year to Date
Actual
Year to Date
Budget
Per Cent
Used
Annual
Budget
|
|
Same Period Prior
Year YTD Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
6210 SUPPLIES
6211 OFFICE SUPPLIES 300.56 5,040.15 6,950.00 72.52 6,950.00 |5,900.00 4,421.15 74.93
6212 GENERAL SUPPLIES 16,107.83 101,164.75 188,030.00 53.80 188,030.00 |159,880.00 92,668.95 57.96
6214 OPERATIONAL SUPPLIES 475.67 10,084.16 18,502.00 54.50 18,502.00 |16,002.00 13,434.42 83.95
6216 CONCESSION SUPPLIES 15,059.30 48,105.76 64,600.00 74.47 64,600.00 |64,900.00 39,629.81 61.06
6217 SMALL TOOLS 59.62 2,576.84 6,550.00 39.34 6,550.00 |3,550.00 2,722.26 76.68
6218 MOTOR FUELS 41,158.39 174,459.77 259,000.00 67.36 259,000.00 |9,000.00 6,936.22 77.07
6219 LUBRICANTS/ADDITIVES 653.70 3,505.86 9,300.00 37.70 9,300.00 |
6220 TIRES 4,464.80 11,308.94 14,000.00 80.78 14,000.00 |
6221 EQUIPMENT PARTS 8,358.92 68,996.17 106,800.00 64.60 106,800.00 |2,500.00 231.00 9.24
6222 BLDG/STRUCTURE SUPPLIES 37.95 21,504.94 36,150.00 59.49 36,150.00 |33,400.00 19,061.33 57.07
6223 OTHER IMPROVEMENT SUPPLIES 2,870.09 32,311.52 47,100.00 68.60 47,100.00 |47,000.00 27,639.40 58.81
6224 LANDSCAPING MATERIALS 129.88 3,938.21 11,100.00 35.48 11,100.00 |12,000.00 3,338.77 27.82
6226 CLEANING/WASTE REMOVAL SUPPLY 168.86 361.54 750.00 48.21 750.00 |404.61
6210 SUPPLIES 89,845.57 483,358.61 768,832.00 62.87 768,832.00 |354,132.00 210,487.92 59.44
6300 NON-CAPITAL EQUIPMENT
6301 OFFICE EQUIPMENT 200.00 |
6303 OTHER 1,037.36 8,029.09 4,500.00 178.42 4,500.00 |4,500.00 2,614.95 58.11
6300 NON-CAPITAL EQUIPMENT 1,037.36 8,229.09 4,500.00 182.87 4,500.00 |4,500.00 2,614.95 58.11
6350 SERVICES & OTHER CHARGES
6400 PROFESSIONAL SERVICES 33,033.92 412,630.41 502,304.00 82.15 502,304.00 |525,779.00 430,612.01 81.90
6700 POSTAGE 141.36 4,357.60 11,375.00 38.31 11,375.00 |10,275.00 3,440.08 33.48
6830 COMMUNICATIONS 1,977.17 12,490.19 25,200.00 49.56 25,200.00 |23,550.00 12,473.31 52.97
6950 LEGAL NOTICES 200.00 200.00 |
7000 ADVERTISING 661.50 4,884.17 5,650.00 86.45 5,650.00 |5,650.00 8,214.04 145.38
7050 PRINTING & PUBLISHING 14,191.10 36,000.00 39.42 36,000.00 |36,000.00 14,246.71 39.57
7100 INSURANCE 16,070.40 102,146.00 15.73 102,146.00 |58,346.00 37,457.70 64.20
7200 REPAIRS AND MAINTENANCE 63,752.31 133,997.85 239,550.00 55.94 239,550.00 |162,550.00 129,348.32 79.57
7300 UTILITIES 42,846.36 223,979.02 409,350.00 54.72 409,350.00 |448,783.00 215,659.65 48.05
7500 RENTALS 306.99 3,104.70 12,280.00 25.28 12,280.00 |240,617.00 139,515.69 57.98
7550 EQUIPMENT REPLACEMENT CHARGE 129,026.00 129,026.00 |112,575.00 65,668.82 58.33
7600 EMPLOYEE DEVELOPMENT 1,439.52 13,441.54 34,525.00 38.93 34,525.00 |27,385.00 12,502.89 45.66
7620 TRAVEL/MEETINGS 175.58 1,851.78 11,125.00 16.65 11,125.00 |10,725.00 3,217.72 30.00
7670 LICENSES 1,607.68 2,000.00 80.38 2,000.00 |1,000.00 280.00 28.00
6350 SERVICES & OTHER CHARGES 144,334.71 842,606.44 1,520,731.00 55.41 1,520,731.00 |1,663,235.00 1,072,636.94 64.49
7800 CAPITAL OUTLAY
7803 IMPROVEMENTS OTHER THAN BUILDI 7,000.00 7,000.00 |4,500.00
7804 MACHINERY & AUTO EQUIPMENT 225.22 8,923.11 12,000.00 74.36 12,000.00 |10,000.00
R5509FIN4 CITY OF ST LOUIS PARK 8/24/2007 12:50:37LOGIS001
Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 7Page -
7/31/2007 2007 <===================== =====================>2007 20067/31/2007 2007
Description
Current
Period Actual
Current
Period Budget
Year to Date
Actual
Year to Date
Budget
Per Cent
Used
Annual
Budget
|
|
Same Period Prior
Year YTD Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
7806 LANDSCAPE IMPROVEMENTS 465.76 |117.16
7800 CAPITAL OUTLAY 225.22 9,388.87 19,000.00 49.42 19,000.00 |14,500.00 117.16 .81
6001 EXPENDITURES 623,013.69 3,341,750.86 5,599,391.13 59.68 5,599,391.13 |4,776,037.45 2,966,069.45 62.10
8001 OTHER INCOME
8010 TRANSFERS IN
8011 GENERAL 100,000.00-100,000.00- |
8010 TRANSFERS IN 100,000.00-100,000.00-|
8060 DISPOSAL OF ASSET
8070 OTHER RECOVERIES |25.00-
8100 INTEREST
8101 INTEREST ON INVESTMENTS 8,000.00-8,000.00- |8,000.00-1,569.64- 19.62
8100 INTEREST 8,000.00-8,000.00-|8,000.00-1,569.64-19.62
8130 CONTRIBUTIONS/DONATIONS 1,555.00-9,084.42- 9,100.00- 99.83 9,100.00-10,000.00-13,558.16- 135.58
8130.980 Fee assistance 7,500.00-7,500.00- |4,300.00-
8130 CONTRIBUTIONS/DONATIONS 1,555.00-9,084.42-16,600.00-54.73 16,600.00-|14,300.00-13,558.16-94.81
8170 ADMINISTRATION FEES
8200 MISC REVENUE |108.78-
8001 OTHER INCOME 1,555.00-9,084.42-124,600.00-7.29 124,600.00-|22,300.00-15,261.58-68.44
8501 OTHER EXPENSE
8510 TRANSFERS OUT
8511 GENERAL 8,745.73 8,745.73 |
8510 TRANSFERS OUT 8,745.73 8,745.73 |
8550 INTEREST/FINANCE CHARGES |4.14
8560 SCHOLARSHIP PAYMENTS |500.00
8580 MISC EXPENSE
8580.995 Contingency Budget |59,217.00
8580.996 Uncollectable Debt 1,220.75 1,316.50 |62.75
8580 MISC EXPENSE 1,220.75 1,316.50 |59,217.00 62.75 .11
8590 BANK CHARGES/CREDIT CD FEES 4,302.76 |8,200.85
8501 OTHER EXPENSE 1,220.75 5,619.26 8,745.73 64.25 8,745.73 |59,217.00 8,767.74 14.81
4000 REVENUES & EXPENSES 314,363.96 2,255,387.44 .14-***********.14-|.45 429,176.18 *********
R5509FIN4 CITY OF ST LOUIS PARK 8/24/2007 12:50:37LOGIS001
Monthly Financial Report w/ YTD BudgetBy Co (pb), Obj.Sub 8Page -
7/31/2007 2007 <===================== =====================>2007 20067/31/2007 2007
Description
Current
Period Actual
Current
Period Budget
Year to Date
Actual
Year to Date
Budget
Per Cent
Used
Annual
Budget
|
|
Same Period Prior
Year YTD Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION 314,363.96 2,255,387.44 .14-***********.14-|.45 429,176.18 *********
8/24/2007CITY OF ST LOUIS PARK 12:44:04R5509FDO SLCOUNCIL1
1Page -Expenditure Report by CompanySt Louis Park Monthly Expenditure Council Report
7/31/2007
Description
Annual
Budget
Current Month
Actual
YTD
Balance Balance
Exp.
%
Avail.
%
01000 GENERAL FUND
100 GENERAL 10.00-21.50 21.50-.0 .0
105 LEGISLATIVE 357.14 597.14 597.14-.0 .0
110 ADMINISTRATION 982,930.60 97,867.00 586,194.72 396,735.88 59.6 40.4
120 FINANCE 1,053,032.00 94,339.55 668,415.17 384,616.83 63.5 36.5
130 HUMAN RESOURCES 568,372.46 44,875.10 335,293.05 233,079.41 59.0 41.0
135 COMMUNITY DEVELOPMENT 1,024,954.14 120,480.35 803,439.77 221,514.37 78.4 21.6
140 FACILITIES MAINTENANCE 1,164,367.24 83,943.33 591,170.66 573,196.58 50.8 49.2
145 TECHNOLOGY & SUPPORT SERVICES 1,490,175.71 155,215.96 869,124.63 621,051.08 58.3 41.7
150 COMMUNICATIONS & MARKETING 218,751.47 19,405.21 108,476.80 110,274.67 49.6 50.4
160 POLICE 6,676,103.09 517,102.00 3,555,342.50 3,120,760.59 53.3 46.7
161 COMMUNITY OUTREACH - POLICE 116,397.35 6,184.14 81,593.51 34,803.84 70.1 29.9
165 FIRE PROTECTION 2,756,522.00 226,099.61 1,526,459.27 1,230,062.73 55.4 44.6
170 INSPECTIONAL SERVICES 1,793,306.00 144,846.53 979,299.50 814,006.50 54.6 45.4
175 PUBLIC WORKS 3,840,552.01 326,001.55 2,016,289.94 1,824,262.07 52.5 47.5
01000 GENERAL FUND 21,685,464.07 1,836,707.47 12,121,718.16 9,563,745.91 55.9 44.1
8/24/2007CITY OF ST LOUIS PARK 12:45:10R5509FDO SLPCOUCIL2
1Page -Expenditure Report by CompanyExpenditure report for Park & Rec
7/31/2007
Description
Annual
Budget
Current Month
Actual
YTD
Balance Balance
Exp.
%
Avail.
%
02000 PARK AND RECREATION
200 ORGANIZED RECREATION 1,223,354.00 112,746.72 782,609.56 440,744.44 64.0 36.0
210 PARK MAINTENANCE 1,333,381.73 110,178.93 727,766.69 605,615.04 54.6 45.4
220 ENVIRONMENT 276,597.52 74,676.98 218,054.03 58,543.49 78.8 21.2
230 WESTWOOD 452,084.59 40,200.66 259,001.90 193,082.69 57.3 42.7
240 RECREATION CENTER 1,319,599.56 187,580.53 773,226.22 546,373.34 58.6 41.4
250 VEHICLE MAINTENANCE 994,373.73 97,629.87 581,092.46 413,281.27 58.4 41.6
02000 PARK AND RECREATION 5,599,391.13 623,013.69 3,341,750.86 2,257,640.27 59.7 40.3
St. Louis Park City Council Study Session
Written Report: 082707 - 7 - Police Advisory Commission Mid-Year Report
Page 1
7. Police Advisory Commission Mid-Year Report Police Department
PURPOSE OF REPORT:
The Purpose of the Police Advisory Commission Mid-Year report is to share the progress of the
Police Advisory Commission (PAC) with the Council.
BACKGROUND:
The Police Advisory Commission mission: The purpose of the Police Advisory Commission is to
enhance the awareness of the police department’s capabilities and services. To provide an
opportunity for citizen involvement in police services. To encourage exchange between the
police department and the community.
During the first few months of 2007 the Police Advisory Commission assisted Community
Outreach Officer Czapar in critiquing previous Police Citizen Academy classes. Feedback from
the commission was utilized to streamline the number of classes and the time commitment for
participants. The first class with a compacted schedule was well received by participants.
Commissioners also assisted Officer Czapar welcoming participants at the first class session. A
second Police Citizen Academy class is being scheduled for this fall.
In April Commissioners Lanenberg and Markgraf met with police department staff and Jamie
Zwilling to provide input on educating the public on the impact of graffiti on the community.
At the May Police Advisory Commission meeting Commissioners reviewed and provided
feedback to the department on a proposed crime mapping program. A demonstration of the
crime mapping program was provided by Police Department and Technology and Support
Department staff. Commissioners provided valuable insight on what community member would
like to see in the mapping program and how community members would use and react to the
information provided in the mapping program. The Commissioners made several suggestions on
improving the program and indicated that it would be well received by the community.
As a member of the Traffic Sub-Committee Commissioner Widmer has been attending the city
staff Traffic Advisory Meetings. The Traffic Advisory group is comprised of members of the
Public Works, Community Development, and Police Departments. The group meets every other
month to discuss traffic related issues within the community. Commissioner Widmer actively
provides citizen input on traffic related issues and street projects.
The Public Relations Sub-Committee is currently planning the inaugural St. Louis Park Police
Department Crime Prevention Crime Fund Golf Tournament. The goal of the tournament is to
bring the business community together with the police department for a day of fun and recreation
to raise funds for the Crime Prevention Fund. The Tournament is scheduled for September 7th.
In an effort to work more closely with the Human Rights Commission on police related issues
Commissioner Pat Swiderski is attending the Human Rights Commission meetings.
Commissioner Swiderski participates in Human Rights Commission activities and is encouraging
their Commissioners to participate in Police Advisory Commission activities.
Prepared by: Lt. Mike Harcey, Police Department
Reviewed by: Police Chief John Luse
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 1
8. St. Louis Park Arts & Culture Grant Program Update Administrative Services
PURPOSE OF REPORT:
Update the Council about the 2008 St. Louis Park Arts & Culture Grant Program application
process.
BACKGROUND:
The City Council and St. Louis Park Friends of the Arts created the St. Louis Park Arts &
Culture Grant program in 2006 to fund art projects and cultural activities that build bridges
between artists and communities, engage people in creative learning, and promote artistic
production and cultural experiences in St. Louis Park. In 2007, the program was expanded
thanks to a $10,000 donation from the St. Louis Park Community Foundation; eight grant
applicants were funded this year.
As promised, staff and members of the review committee have been working to make minor
process changes and to release the grant applications earlier so that applicants can have a full
year to work on their proposals. The proposed timeline for the 2008 grant program is as follows:
September 5 Grant applications available to public - $20,000
October 15 2008 application deadline
November 12 Committee review of applications
November 30 Preliminary notice of status to applicants, pending approval by
Council
December 17 Council meeting approving the grantees.
January 1, 2008 Grant funds available to grantees
No major changes were made to the grant application or process, other than adjusting the
timeframe and updating the application to make it easier to read and prepare. Attached to this
report is a copy of the 2008 application, which will also be available electronically.
Attachment: 2008 Arts and Culture Grant Application Packet
(without application cover)
Prepared by: Marcia Honold, Management Assistant
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 2
2008
St. Louis Park
Arts & Culture Grant Program
It is our great pleasure to invite you to apply for St. Louis Park Arts & Culture Grant
Program.
The Arts & Culture Grant Program was established in 2006 to fund projects that:
• support community pride and build bridges between artists and communities in
St. Louis Park,
• engage people in creative learning experiences through the arts,
• provide opportunities to increase and promote artistic production and cultural
experiences.
Projects/proposals selected for funding will be arts-related and community-based, will
provide artistic enrichment and will create opportunities for artistic collaboration.
The application deadline is October 15, 2007. For more information about the
grant program or to receive a copy of our application:
• Visit St. Louis Park City Hall – City Manager’s Office, 3rd Floor,
5005 Minnetonka Blvd., St. Louis Park, Minnesota 55416
• St. Louis Park Friends of the Arts’ website at www.slpfriendsofthearts.org
• City of St. Louis Park’s website at www.stlouispark.org/experience/arts_culture.htm
• St. Louis Park Community Foundation’s website at www.slpcf.org
• Call Margaret Rog, Friends of the Arts (952) 928-6422
• Call Marcia Honold, City Manager’s Office (952) 924-2651.
• E-mail the St. Louis Park Community Foundation at info@slpcf.org
Application
Available
Application
Submission
Deadline
Committee
Application
Review
Preliminary
Notification
to
Applicants
Council
Approval
of
Grantees
Fund
Availability
September 5,
2007
October 15,
2007
November
12,
2007
November
30, 2007
December
17, 2007
January 1,
2008
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 3
St. Louis Park Arts & Culture Grant Application Instructions
1) Complete the application on-line or by completing and returning a hard copy. Only
“official” applications will be accepted. Supplemental materials related to the proposal
are optional.
Applications can be found on the City of St. Louis Park’s website at:
http://www.stlouispark.org/experience/arts_culture.htm, on the Friends of the Arts’
website at: www.slpfriendsofthearts.org, or on the St. Louis Park Community
Foundation’s at: website: www.slpcf.org;
Applications are available in Administrative Services, 3rd Floor City Hall, City of St.
Louis Park, 5005 Minnetonka Boulevard, St. Louis Park; or
Applications can be mailed or emailed to you by calling the City of St. Louis Park at
(952) 924-2525 or Friends of the Arts at (952) 928-6422.
2) Return completed applications by Monday, October 15, 2007 to:
City of St. Louis Park
5005 Minnetonka Boulevard
St. Louis Park, MN 55416
Attn: Marcia Honold
mhonold@stlouispark.org
Fax: (952) 924-2170
3) Remember to include information on the following areas:
• Organization and Artist Information
• Proposal Information and Project Feasibility
• Community Involvement
• Artistic Involvement
• Project Outcomes
• Budget
• Project Timeline
4) Keep a copy of your application for your files.
Reminder: Incomplete or inaccurate materials may result in your application being
deemed ineligible.
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 4
Eligibility & Requirements
1. Art projects or cultural events must be arts-related and community-based, provide
artistic enrichment, and create opportunities for artistic collaboration in St. Louis
Park.
2. A total of $20,000 will be awarded in 2008; minimum grant request is $250.
Disbursement of grant funds is typically done on a reimbursement basis. Grant
funds are disbursed in accordance with regulations.
3. Organizations or artists may start work on grant projects January 1, 2008 (funding
agreement must be signed). All grant activities should be completed by December
31, 2008 unless the City has provided written permission to extend the grant.
4. Grantees must document the results of the project, demonstrate in-kind match (if
applicable) and complete a final report and evaluation. The final report must
include copies of receipts for all expenses. Grantees cannot be considered for future
funding until all documentation is submitted.
5. Proposals for art intended to remain in the community must include a letter of
permission to remain in a location and the proposal must discuss what will be
needed to maintain the piece of art, proposed lifespan and removal suggestions.
6. Preference will be given to proposals that benefit parks and other public areas, that
contain a financial or in-kind match, demonstrate the ability of the applicant to
manage the proposed project, provide accommodation and inclusiveness for diverse
populations and include references.
7. All grantees must agree to grant permission to the City of St. Louis Park to film
and/or photograph their project for broadcast on cable television, the internet, or
other use. Grantees are also responsible for obtaining signed releases from all
performers.
8. The St. Louis Park Arts & Culture Grant Program funds new programs/events
(unfortunately it cannot be used to restore funding to programs).
9. City of St. Louis Park employees, St. Louis Park Friends of the Arts employees and
board members and St. Louis Park Community Foundation Board members are not
eligible to apply for funding if they would personally benefit from these funds.
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 5
Commonly Asked Questions
How do I apply?
Applications can be filled out on-line or by completing and returning a hard copy. Only
“official” applications will be accepted. Supplemental materials are optional.
Download an application at www.stlouispark.org/experience/arts_culture.htm or
the Friends of the Arts website at www.slpfriendsofthearts.org
Pick up an application at the City of St. Louis Park, 5005 Minnetonka Boulevard, St.
Louis Park; or
Call the City of St. Louis Park at (952) 924-2525 or Friends of the Arts at (952) 928-
6422 to have an application mailed.
When is the application due?
Monday, October 15, 2007. Completed applications must be returned to Marcia
Honold, City of St. Louis Park, 5005 Minnetonka Boulevard, St. Louis Park, MN 55416;
mhonold@stlouispark.org; fax: (952) 924-2170.
How much money is available?
$20,000 will be allocated in 2008. The minimum grant request is $250.
What is the role of the Committee?
The review committee is comprised of members from the community, City of St. Louis
Park, St. Louis Park Community Foundation and St. Louis Park Friends of the Arts. It is
their role to review the applications and recommend a list of projects to the St. Louis
Park City Council for funding.
How will I know if my project is recommended for funding?
The City of St. Louis Park will notify all applicants about committee recommendations
and preliminary funding status by November 30, 2007. City staff will forward the
committee’s recommendations to City Council, who will award grants no later than
December 17, 2007.
If my proposal is selected for funding, when can I start?
Each grantee must sign and return a Funding Agreement before starting work on the
grant. Funds will be available starting January 1, 2008. Projects must be completed by
December 31, 2008 unless you have written permission from the city to extend your
project.
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 6
2008
Arts & Culture Grant Application
The St. Louis Park Arts and Culture Grant Program, established in 2006, is a catalyst for the creation of art
projects and cultural activities in St. Louis Park. The grant program is designed to fund proposals that:
Support community pride and build bridges between artists and communities in St. Louis Park,
Engage people in creative learning experiences through the arts, and
Provide opportunities to increase and promote artistic production and cultural experiences.
The Arts and Culture grant program is a collaborative program between the City of St. Louis Park, St. Louis Park
Friends of the Arts and the St. Louis Park Community Foundation.
Name of Applicant*
Applicant Mailing Address*
Contact Name*
Contact Mailing Address
Applicant Email*
Applicant Main Phone* Other Phone Cell Phone
Name of partnering artist (if applicable)
Artist Mailing address
Artist Phone Artist Email
Artist Webpage
Dollar Amount Requested: $_____________ Total Project Budget:
$_______________
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 7
Please indicate the artistic discipline of the proposed project:
□ Visual Arts □ Theatre □ Literature □ Dance
□ Film □ Music □ Multi Media □ Other __________
Please provide a one sentence description of your project proposal*:
Submitted by:
________________________________________________________________
Proposal Narrative*:
Please use the following outline as a guide to your proposal narrative.
Proposal Information & Project Feasibility
Describe your project in detail and address the following information in your proposal.
Why are you applying for funding and how will it meet the purpose of this grant? Please include
information about project purpose, timing, location, the intended audience, and participants.
If this project will result in permanent installations of art, who will be responsible for
maintenance? Who will maintain ownership of the artwork?
Discuss how this project will be completed as proposed.
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 8
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 9
Community involvement
How does your proposal encourage community participation and collaboration?
What do you hope the community will gain from this project?
What efforts will be made to include diverse populations or accommodate people with differing
abilities?
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 10
Artistic involvement
How will your proposal promote arts and culture in St. Louis Park?
Is a performer/musician/artist involved with the planning and implementation of this proposal?
What specific services will an artist or cultural organization provide and how does this relate to the
project?
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 11
Project Outcomes
Describe how your proposal will:
support community pride and build bridges among communities and artists,
engage people in creative learning experiences through the arts, and
provide opportunities to increase and promote artistic production and cultural experiences.
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 12
Budget
Please attach a copy of your budget for this grant proposal. See example below.
Grant budgets may include costs for artists and other personnel, performance/rehearsal space, costumes,
publicity, printing, postage, supplies, equipment, advertising, refreshments and other expenses necessary
to carry out the project. Use an estimated value of $10 an hour to calculate contributions of volunteer
time and $30 an hour for time donated by professional artists. This should also include in-kind expenses.
Matching resources are income or expenses donated to the project (i.e., value of artist time, advertising
materials, etc.)
Income Grand Funds Requested Matching Resources Total Project Budget
Ticket Sales
In-Kind Income (donated income)
Other Revenue Sources (grants, gifts, etc.)
Income Subtotals
EXPENSES
Salaries & Wages
Supplies (materials, costumes, etc.)
Copyright and/or other license fees
Equipment Rental
Advertising
Transportation
Facility Rental
In-Kind Expenses (donated expenses)
Expense Subtotals
TOTALS
References*
Please provide the name, address, telephone number and email (if available) of no less than two but no
more than three professional or personal references (please do not include family members):
Reference 1:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Reference 2:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 13
Reference 3:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 14
Project Timeline & Outcomes
Major Task Completion Date Expected Outcome
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 15
2006 and 2007 St. Louis Park Arts & Culture Grant Recipients
Dance and Music
Meadowbrook Collaborative offered an 8-week multi-cultural drumming workshop for
children at the Collaborative in the Fall of 2006. Youth participants held performances
for the public at Meadowbrook, Lenox Senior Center and other locations after they
completed the workshop series.
Dance instructor/performer/choreographer Ann-Marie Draeger and St. Louis Park
Schools partnered to engage students, ages 8-14, in a dance project. Students learned
improvisational and modern dance skills and performed at a free community event in
December 2006. The theme of the dance centered on the railroad and the development
of St. Louis Park.
Education
St. Louis Park Community Education provided scholarships for low-to-moderate
income students to attend a fine arts academy during the summer. This program gave
students an opportunity to participate in dance, acting, singing and visual arts in the
afternoon.
Film
St. Louis Park Human Rights Commission is sponsoring an international film series
from June through December 2007 to draw diverse residents together to showcase
diverse cultures and experience. Following the films, the Human Rights Commission
sponsors an audience forum to discuss the issues and movie.
Trolling for Olives Productions will produce a short film that will be filmed in St. Louis
Park with the help of high school students and St. Louis Park film and television
professionals. The film will be a creative commons movie (meaning that it will be in the
public domain) and is about a real-life event about a dog and a computer chip that is
charming and funny. Once produced, the film will be shown at screenings in St. Louis
Park.
Literature
In 2007, Marilyn Turisch will publish a book and companion study guide for STEP with
illustrations about a young boy whose family goes through a financial hardship and
must rely on the food shelf. The books (500 copies) and study guides (200 copies) will
be available at STEP and local libraries.
Theatre
Asian Media Access staged a traditional Chinese Opera, “A Dragon Odyssey”, written by
St. Louis Park residents Ange Hwang, Steve Lu and Qiang Yang. Their critically
acclaimed musical style opera was performed in January 2007 at no charge to residents.
Bad Attitude Productions produced William Shakespeare’s, “Love’s Labour Lost” with a
combination of actors from Bad Attitude Productions (based in St. Louis Park) and St.
Louis Park high school students. Audience members who donated an item for the food
shelf received a discount on the price of a ticket.
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 16
In October 2007, Bad Attitude Productions will produce “An Enemy of the People” by
Henrik Ibsen. This play will be staged primarily with professional actors and will seek
community members to assist with technical positions. For reduced tickets ($5),
patrons can bring a canned food item or donation to benefit STEP. After the show, the
actors will engage the audience in a discussion about the play and the production.
Harmony Theatre Company and School staged a bi-lingual theater production of the
traditional Russian New Year Show, “Yolka”, in December 2006. Forty free tickets for
low-to-moderate income residents were made available for this show.
Harmony Theatre Company and School will produce a play based on Janusz Korczak,
Jewish pedagogue, writer and doctor, and his Warsaw ghetto orphanage during World
War II in late 2007. This holocaust production is intended to promote tolerance, bring
to light Janusz Korczak and his pupils who lived in the Warsaw ghetto, create a
multicultural experience and encourage pride in the Eastern-European immigrant
community. Harmony will host a community discussion with the audience following the
play and plans to offer free tickets to this show for 35-40 people.
St. Louis Park Bookmark in the Park and St. Louis Park Friends of the Arts arranged
for two free community showings of Mixed Blood Theatre’s play “Immigrant Dreams”
that complemented last year’s Bookmark theme.
Visual Arts
Artist Denise Tennen is creating a ceramic sculptural mural in the main entrance at
Lenox Community Center. This permanent mural will be created on-site using Lenox
kilns with the help of 100-200 community members.
Forecast Public Artworks and Denise Tennen created and implemented ONLY
CONNECT…, which resulted in a temporary visual art installation on the chain link
fence on West 36th Street. Project participants included artists and teens from St. Louis
Park.
Homeward Bound, Inc. will build a mural in Webster House in 2007, which is home to
individuals with disabilities and provides community gathering space. The mural will be
on the north wall in the community gathering area and will be created by the residents
of the home in concert with an artist, Mr. Micah Westby.
St. Louis Park High School Student Julia Caston worked with mentor and artist Denise
Tennen, to paint a mural on the Perspectives building. Students at Perspectives and the
High School assisted with the design and painting of the mural, which faces the
Perspectives’ playground.
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 17
Resources for Arts Planning in St. Louis Park
Staff from St. Louis Park Friends of the Arts and the City of St. Louis Park are available
to discuss questions about your proposed project and application requirements.
Margaret Rog Marcia Honold
Friends of the Arts City of St. Louis Park
(952) 928-6422 (952) 924-2651
info@slpfriendsofthearts.org mhonold@stlouispark.org
• Performance/event venues in St. Louis Park
Most venues charge a fee for using their facilities. Include facility rental fees in your
budget. This list above is a partial listing. Feel free to contact other locations to
determine availability.
Public School Spaces
Senior High auditorium; High School meeting rooms, etc.
Junior High stage (gymnasium)
Lenox Little Theater (film screenings, small stage)
Lenox Community Center art rooms/classrooms
Central Community Center stage
Contact Lorraine Kielblock; (952) 928-6060 or
kielblock.lorraine@slpschools.org. Applications can also be found at
www.slpschools.org/facilities.html.
St. Louis Park Public Land or Facilities
Outdoor Amphitheater
Indoor & Outdoor Event Space
Contact Rick Beane at (952) 928-2854. Space availability: (952) 924-2540;
www.stlouispark.org/experience/facility_rental.htm#rec_center_party.
Jewish Community Center
Auditorium
Art Gallery
Contact Julie Bartels, Event Services Manager; (952)381-3444;
jbartels@sabesjcc.org.
Reformation Lutheran Church
Sanctuary
Stage
Art Gallery
Contact Carsten Slostad, (612) 673-5150, carstonian@hotmail.com.
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 18
Westwood Lutheran Church
Stage
Small Theater
Art Gallery
Contact Zebulon Highben; (952) 545-5623; westwood@westwoodlutheran.org.
• Grant writing support
Helpful information on writing a successful grant proposal can be found at
www.mcf.org/mcf/grant/writing.htm or by calling (612) 338-1989. This
information is provided by the Minnesota Council on Foundations.
The Minnesota Council for Nonprofits also offers periodic workshops on grant
writing basics. The workshops are listed on their website: www.mncn.org; (651)
642-1904.
Another helpful web site for small arts organizations is hosted by Springboard for
the Arts, www.springboardforthearts.org.
• Budget basics
Budgets that are well thought out and accurate are very important. An example of
a good project budget outline can be found in the Minnesota Common Grant
Application Form: http://www.mcf.org/mcf/grant/grant.pdf; (612) 338-1989.
• Resource Information/Referral
St. Louis Park Senior High art departments (theater, music, visual arts); call
the high school’s main number: (952) 928-6100.
Benilde-St. Margaret’s School art departments (main school number): (952)
927-4176.
Community Education (youth enrichment, preschool, after school programs)-
-Linda Saveraid, Director, (952) 928-6063.
St. Louis Park Friends of the Arts, (952) 928-6422.
City of St. Louis Park, Parks & Recreation Department: (952) 924-2540.
• Publicity
Friends of the Arts, Margaret Rog, (952) 928-6422
City of St. Louis Park, Jamie Zwilling, Communications Coordinator, (952)
924-2632
City of St. Louis Park, Civic TV Coordinator Reg Dunlap, (952) 924-2660.
Sun Sailor Newspaper, Seth Rowe, (952) 392-7663.
• Special Event on City Property, Street Closures and Signage
Please contact Ann Boettcher, City Inspections Department, (952) 924-2588, if:
Your event/project involves or will take place on city property or any right of
way in the City of St Louis Park
If you plan to serve food or beverages at your event
If you want to put up signs for your event/project
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 19
• Individual Arts Scholarships
Friends of the Arts offers Arts for Life scholarships which support individuals of all
ages who want to grow and develop in the arts. Scholarships can fund:
Lessons and classes
Art supplies, including visual, music, media and performing arts materials
and equipment
Art production, including printing and publishing
Tickets to special performances
Other requests that help individuals grow and develop in the arts
Scholarships are award quarterly and are based on financial need. For application
materials, contact Friends of the Arts at (952) 928-6422 or visit
www.slpfriendsofthearts.org.
St. Louis Park City Council Study Session
Written Report: 082707 - 8 - SLP Arts & Culture Grant Program Update
Page 20
Collaborative Partners
The Arts & Culture Grant Program is a collaborative program between the City of St.
Louis Park, St. Louis Park Friends of the Arts and the St. Louis Park Community
Foundation.
About the City of St. Louis Park
The City of St. Louis Park’s City Council adopted the St. Louis Park Strategic Directions
18 Month Guide in March 2007, which states “St. Louis Park is committed to promoting
and integrating arts, culture, and community aesthetics in all city initiatives, including
implementation where appropriate.” More information the strategic directions and
Vision St. Louis Park can be found at www.stlouispark.org. Vision St. Louis Park is
about discovering, dreaming and designing our city’s future.
About St. Louis Park Friends of the Arts
St. Louis Park Friends of the Arts (FOTA) is a nonprofit organization dedicated to
supporting, promoting and enhancing the arts in St. Louis Park. FOTA connects people
and organizations around the arts, shares arts-related information and resources, and
coordinates community arts programs. For more information about Friends of the Arts,
visit their website at www.slpfriendsofthearts.org.
About the St. Louis Park Community Foundation
The St. Louis Park Community Foundation, a community partner of the Minnesota
Community Foundation, has been creating a legacy for St. Louis Park since 2003. It has
awarded nearly $180,000 in grants to not-for-profit organizations that serve St. Louis
Park, guided by its strategic priorities of supporting youth activities, improving and
beautifying the environment, and building strong, livable neighborhoods.
St. Louis Park City Council Study Session
Written Report: 082707 - 9 - Wolfe Lake Condo Assn HIA
Page 1
9. Wolfe Lake Condominium Association - Housing
Improvement Area HIA).
Community Development
PURPOSE OF REPORT:
Staff desires to update the Council regarding the Wolfe Lake Condominium Association’s
interest in pursuing the Housing Improvement Area (HIA) finance tool to assist with common
area improvements. The Wolfe Lake Condominium Association submitted the preliminary
application for HIA financing in April 2007. Staff has provided a background description of the
HIA along with the City’s adopted HIA policy as attachments.
BACKGROUND:
Wolfe Lake Condominium Association, located at
4820 and 4860 Park Commons Drive, is a complex
of two buildings with a total of 131 units. The
buildings were constructed in 1972 as rental and
converted to condominiums in 1980. The units vary
in size and features and are 86% owner occupied.
The membership voted in February 2007 to place a
covenant that requires units sold in the future be
sold to owner occupants. The City’s HIA policy
requires that only Associations with modest valued
units can apply for the HIA tool. The value of these
units is consistent with the policy in that the 2007
estimated market value of the units ranges from
$108,000 to the mid $140,000’s.
The preliminary application was submitted in April 2007, and has been favorably reviewed by
staff and the City’s financial advisor, Ehlers and Associates. The Association has presented the
required petitions (over 51%) and a public hearing will be scheduled before the Council on
September 17, 2007.
ANALYSIS OF APPLICATION:
The following analysis is intended to describe how the proposal meets the HIA policy and
intentions of the statute.
1. The Association contracted with a third party to conduct a reserve study.
The Association has contracted with Omega Management, Inc., a property management firm
since the early 90’s. The Association, in preparation for the HIA application had a reserve
study conducted by Bach Consulting Group in December 2006. The study includes a
physical needs assessment, twenty year capital improvement plan and a financial analysis of
the current and projected financial situation. Based on the physical assessment, and review
by The Foundation architect firm and CC&I Ltd, engineering firm, the scope of work was
compiled. The membership has reviewed and approved the proposed improvements.
The reserve study indicates that projected association fee increases will meet current and
future needs and that the Association will be capable of funding future needs with their
reserves.
St. Louis Park City Council Study Session
Written Report: 082707 - 9 - Wolfe Lake Condo Assn HIA
Page 2
2. Project Costs are reasonable and eligible for use of the HIA.
The total construction estimate is $1,480,000, of which $242,000 will be funded with
existing Association reserve funds, resulting in a total construction estimate for the Housing
Improvement Area of $1,238,000. The following improvements are consistent with HIA
guidelines in that they are common area improvements and improvements integral to the
operation of the buildings and include:
• $649,480. Building Mechanical: Replace domestic hot water recirculation piping, replace
fire alarm system, replace exit lights, install access control system, and install corridor
make-up air system
• $538,720. Building Exterior: Replace asphalt roofs: 4820 South and East, 4860 North,
Replace windows, terrace, first & second floors, replace wood siding, add east parking lot
entry vestibule
• $6,240. Site Improvements: Sealcoat asphalt.
• $649,480. Building Interior Improvements: Paint & Wall covering, Decorate apartment
entries, carpet halls, lobbies, stairwells, ceramic tile, furniture & artwork, interior signage,
interior light fixtures, reface apartment doors, replace common area doors, carpentry,
renovate office, and renovate guest room, garage floor restoration.
The above estimates are based on bids that have been received and reviewed by Omega
Management, the project architect, the Association Board and membership.
The total loan amount would be $1,268,000 and would cover construction and soft costs as
noted in the following table. The loan would include the fee to be paid to the City along with
funds to cover the City’s legal and advisory costs.
Wolfe Lake HIA Project Costs
Construction Costs $1,238,000
City Admin Fee $5,000
Legal Fees $3,500
Financial Advisor $2,000
Construction Oversight $1,500
Capitalized Interest $18,000
Total $1,268,000
3. The HIA meets City Goals
The proposed improvements meet the City goals in that they will result in the upgrading of
the existing housing stock in a neighborhood, stabilization of the owner-occupancy level
within the association, and preserve existing housing stock.
St. Louis Park City Council Study Session
Written Report: 082707 - 9 - Wolfe Lake Condo Assn HIA
Page 3
4. The Association’s Process and Timeline meets requirements.
The Associations communication regarding the HIA has been active since April 2005.
• Staff met with the Board and members to discuss the HIA tool and process at two
separate meetings during the preliminary process.
• A full membership meeting was conducted on July 11, 2007, at which forty percent of the
owners were present and indicated support of the HIA designation from the City. This
meeting is a requirement of City policy.
• Petitions have been signed by 57% of the owners and a public hearing will be scheduled
for September 17, 2007. According to city policy and statutory requirements, the only
time in which a city may implement an HIA is when Association members petition to the
city do so. The State requires that 25% of the owners sign petitions, while City policy
requires petitions from a majority of the owners.
• Construction is scheduled to begin in December and would be completed spring 2008.
5. The HIA financing is necessary for this project.
The Wolfe Lake Association applied for credit from MinnWest Bank and Community
Association Bank. Their requests were rejected based on insufficient collateral and large
amount requested. The HIA is designed to be a last resort finance tool for associations.
It is also designed to address obstacles some associations confront when applying for
financing.
• The City will lend the money to the association and be repaid by the owners, through
their property tax payments.
• The City’s risk is minimal compared to a private lender as property taxes are in the first
position over any other mortgage encumbrances on the property. The actual delinquency
rate for past HIA’s is very low.
• The HIA provides affordable payment options for owners that will allow association fees
to increase gradually to ensure adequate funds of operation and long term maintenance.
6. Fees.
The average fee per unit will be $9,754, with an annual cost per unit of $1,065 including
interest, payable over 15 years. Owners will be allowed to prepay the full amount without
interest until November 23, 2007 at which time the information will be provided to the
County for certification. Owners opting to make a 15 year repayment will begin payments
with the 2008 property tax payments. It is interesting to note that forty percent of the Cedar
Trails owners and twenty-five percent of the Sungate One owners opted to prepay the fee
amount.
BENEFITS OF THE HIA:
In addition to improving the City’s housing stock, encouraging volunteer associations to
implement fiscally prudent and disciplined management practices, the HIA actually generates
revenue for the City. The interest rate for the HIA internal loans is 1% higher than the rate of
twenty year Treasury Bonds, in this case it will be 6.15%. This rate is as good as or better than
the yield on investments the City currently experiences with the funds/reserves it has on hand.
St. Louis Park City Council Study Session
Written Report: 082707 - 9 - Wolfe Lake Condo Assn HIA
Page 4
When the HIA is financed through bonds, the interest rate to the Association would be 1% higher
than the bond rate.
The City’s Finance Director will provide direction regarding the City’s internal funding of the
HIA loan from the appropriate fund; Development Fund, Housing Rehab Fund, Permanent
Improvement Revolving Fund, and/or by issuing bonds.
NEXT STEPS:
The Wolfe Lake Condominium Association will be petitioning the City Council to hold a public
hearing on September 17, 2007 to consider an ordinance to establish the Wolfe Lake HIA and a
resolution approving a housing improvement fee for the Wolfe Lake HIA.
A second reading of the ordinance would be scheduled for October, and if approved the
Association would enter into a Development Agreement with the City when the ordinance
becomes effective in November 2007.
Attachments: HIA Background Information
City HIA Policy
Prepared by: Kathy Larsen, Housing Programs Coordinator
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park City Council Study Session
Written Report: 082707 - 9 - Wolfe Lake Condo Assn HIA
Page 5
ATTACHMENT - HOUSING IMPROVEMENT AREA BACKGROUND
Use of the HIA is an effective mechanism to help realize the City’s recently approved housing
goals which were an evolution of the Housing Summit, Vision St. Louis Park and the City’s
Comp Plan. The proactive preservation of modest valued owner occupied condos meets the
goals of:
• Promote & facilitate a balanced and sustainable housing stock to meet diverse needs both
today and in the future,
• Ensure housing is safe and well maintained.
• Preserve and enhance housing quality through proactive promotional and educational
activities and housing programs related to home rehab, code, and design and safety issues.
The City is implementing a comprehensive strategy to preserve and enhance the single family
detached homes, multifamily buildings and neighborhoods. The HIA tool addresses the aging
townhouse and condominium housing stock. Construction of townhouses and condominiums,
which compose 12% of the City’s housing stock, began in the 1970’s. The Comprehensive Plan
notes that “there is a concern that maintenance may be underfunded for some townhouse
associations and maintenance issues may arise in the future.” As most of the buildings are going
on 30 years, this is becoming a concern. Use of the HIA finance tool provides an additional tool
to assist in meeting the City housing goals.
Housing Improvement Area Description
In 1994 the Minnesota Legislature passed the Housing Improvement Area Statute that authorizes
cities to establish HIAs as a finance tool for private housing improvements. A HIA is a defined
area within a city where housing improvements are made and the costs of the improvements are
paid in whole or in part from fees imposed within the area.
• The HIA tool is similar to the commercial special service districts, in that cities may issue
bonds to pay for improvements and levies fees and assessments to the owners.
• Financing secured with assessment fees is considered the most secure type of loan since
under foreclosure, taxes and assessments are the first obligations paid.
• The primary intention of the HIA is to provide a financial tool for condominium and
townhouse associations to make common exterior improvements and other improvements
integral to the operation of the project, e.g. boilers. Currently, associations have difficulty
financing improvements because:
• Home rehab loans available to single family detached owners are very cumbersome to
apply to the common improvements required for condo and townhome structures.
• Very few banks have devised a lending mechanism and payment collection for condo
associations.
• Years of low association fees have not adequately funded maintenance and capital
improvement reserves.
St. Louis Park City Council Study Session
Written Report: 082707 - 9 - Wolfe Lake Condo Assn HIA
Page 6
Established HIA’s
The City’s first HIA –Cedar Trails Condominium
In 2001-02 the City, at the request of Cedar Trails Condominium Association established a
Housing Improvement Area and imposed fees to all 280 owners. The city then loaned the
association $1,365,000 for common area improvements. Repayment has been and is being made
by the unit owners with their property tax payments. The benefits of the HIA are: aging housing
stock is rehabbed, associations are required to conduct long term financial and capital
improvement plans; individual residents of modest priced units have affordable payments, and
the interest rate earned on the HIA generates revenue for the City. Construction was completed
according to schedule, and residents were generally very satisfied with the results.
Sungate One Condominium Association HIA
The Sungate One HIA was established in 2006 and imposed fees on the 20 owners. The City
loaned the association $183,600. Construction was completed in 2006, and residents generally
have been satisfied with the results.
City of St. Louis Park HIA Policy.
On July 16th, 2001 the Council adopted a Housing Improvement Area Policy which meets the
statutory requirements. In two areas the policy exceeds the State requirement.
• The Council determined that petitions must be received by a majority of the owners; 51% of
the owners must sign petitions rather than the 25% required by the statute. This ensures that
member support is strong.
• Only associations with units that are considered “modest value” could participate. The
average market value of units should be in-line with the market value of homes determined
affordable to first time homebuyers through the State’s 1st Time Homebuyer Program. This
provides a consistent guideline for affordability throughout our housing programs and
ensures that City resources are targeted to associations with low and moderate income
owners.
The full policy follows.
St. Louis Park City Council Study Session
Written Report: 082707 - 9 - Wolfe Lake Condo Assn HIA
Page 7
ATTACHMENT: ST. LOUIS PARK HOUSING IMPROVEMENT AREA POLICY
1. PURPOSE
1.01 The purpose of this policy is to establish the City's position relating to the use of Housing
Improvement Area (HIA) financing for private housing improvements. This policy shall
be used as a guide in processing and reviewing applications requesting HIA financing.
1.02 The City shall have the option of amending or waiving sections of this policy when
determined necessary or appropriate.
2. AUTHORITY
2.01 The City of St. Louis Park has the authority to establish HIAs under 1994 Minnesota
Laws, Chapter 587, Article 9, Section 22 through 3 1, and extended in 2000, M.S.
428A.21
2.02 Within a HIA, the City has the authority to:
A. Make housing improvements
B. Levy fees and assessments
C. Issue bonds to pay for improvements
2.03 The City Council has the authority to review each HIA petition, which includes scope of
improvements, association’s finances, long term financial plan, and membership support.
3. ELIGIBLE USES OF HIA FINANCING
3.01 As a matter of adopted policy, the City of St. Louis Park will consider using HIA
financing to assist private property owners only in those circumstances in which the
proposed private projects address one or more of the following goals:
A. To promote neighborhood stabilization and revitalization by the removal of blight
and/or the upgrading of the existing housing stock in a neighborhood.
B. To correct housing or building code violations as identified by the City Building
Official.
C. To maintain or obtain FHA mortgage eligibility for a particular condominium or
townhome association or single family home within the designated HIA.
D. To increase or prevent the loss of the tax base of the City in order to ensure the
long-term ability of the City to provide adequate services for its residents.
St. Louis Park City Council Study Session
Written Report: 082707 - 9 - Wolfe Lake Condo Assn HIA
Page 8
E. To stabilize or increase the owner-occupancy level within a neighborhood or
association.
F. To meet other uses of public policy, as adopted by the City of St. Louis Park from time
to time, including promotion of quality urban design, quality architectural design, energy
conservation, decreasing the capital and operating costs of local government, etc.
4. HIA APPROVAL CRITERIA
4.01 All HIA financed through the City of St. Louis Park should meet the following minimum
approval criteria. However, it should not be presumed that a project meeting these
criteria would automatically be approved. Meeting these criteria creates no contractual
rights on the part of any association.
A. The project must be in accordance with the Comprehensive Plan and Zoning
Ordinances, or required changes to the Plan and Ordinances must be under active
consideration by the City at the time of approval.
B. The HIA financing shall be provided within applicable state legislative restrictions,
debt limit guidelines, and other appropriate financial requirements and policies.
C. The project should meet one or more of the above adopted HIA Goals of the City of
St. Louis Park.
D. The term of the HIA should be the shortest term possible while still making the annual
fee affordable to the association members. The term of any bonds or other debt incurred
for the area should mature in 20 years or less.
E. The association in a HIA should provide adequate financial guarantees to ensure the
repayment of the HIA financing and the performance of the administrative requirements
of the development agreement. Financial guarantees may include, but are not limited to
the pledge of the association's assets including reserves, operating funds and/or property.
F. The proposed project, including the use of HIA financing, should be supported by a
majority of the owners within the association. The association should include the results
of a membership vote along with the petitions to create the area.
G. The Association must have adopted a financial plan that provides for the Association
to finance maintenance and operation of the common elements within the Association
and a long-range plan to conduct and finance capital improvements therein, which does
not rely upon the subsequent use of the HIA tool.
H. HIA financial assistance is last resort financing and should not be provided to projects
that have the financial feasibility to proceed without the benefit of HIA financing.
Evidence that the association has sought other financing for the project should be
provided and should include an explanation and verification that an assessment by the
association is not feasible along with letters from private lenders or other evidence
indicating a lack of financing options.
St. Louis Park City Council Study Session
Written Report: 082707 - 9 - Wolfe Lake Condo Assn HIA
Page 9
I. The homeowner's association must be willing to enter into a development agreement,
which may include, but is not limited to, the following terms:
establishment of a reserve fund
staffing requirements
annual reporting requirements
conditions of disbursement
required dues increases
notification to new owners of levied fees
J. The improvements financed through the HIA should primarily be exterior
improvements and other improvements integral to the operation of the project, e.g.
boilers. In the case of a homeowner's association, the improvements should be restricted
to common areas. The improvements must be of a permanent nature.
The association must have a third party conduct a facility needs assessment to determine
and prioritize the scope of improvements.
K. HIA financing should not be provided to those projects that fail to meet good public
policy criteria as determined by the Council, including: poor project quality; projects that
are not in accord with the Comprehensive Plan, zoning, redevelopment plans, and the
City policies; projects that provide no significant improvement to the neighborhood
and/or the City; and projects that do not provide a significant increase in the tax base
and/or prevent the loss of tax base.
L. The financial structure of the project should receive a favorable review by the City's
Financial Advisor and Bond Counsel. The review will include a review of performance
and level of outstanding debt of previous HIAs.
M. The average market value of units in the association should not exceed the maximum
home purchase price for existing homes under the State’s first time homebuyer program.
(In 2001, the metro amount is $175,591)
N. The association is to submit an application along with application fee as set from time
to time by resolution of the City Council.
Adopted by the City of St. Louis Park on the 16th day of July 2001.
St. Louis Park City Council Study Session
Written Report: 082707 - 10 - Vacant Land Update
Page 1
10. Vacant City Land Update Community Development
PURPOSE OF REPORT:
The purpose of this report is to apprise Council of the current status of vacant land parcels being
developed as single family home sites.
BACKGROUND:
In July 2007, staff provided a summary update on the move-up housing sites. Of the eight lots
determined to be sold for single family homes through the excess land process, three have been
sold, four have been awarded to bidders and one is about to be offered for bids. Overall the
process is taking longer than anticipated, but continues to move forward.
Originally our expectations based on our experience with the City’s Home Renewal Program,
which sells redevelopment lots to home builders, was that bidders required about twelve weeks
to design the homes. Construction would take about another six months.
Our experience working with the residents that won the move-up housing lots has been that the
design phase is taking buyers more time than we had anticipated. The buyers are opting for
custom designed homes rather than pre-designed planbook designs, and this takes more time.
Staff has contacted architects familiar with custom home, in-fill design, and has found that these
projects can take twice as long as pre-designed, build ready development. They have said it is
not uncommon that it takes a year from securing the site to construction beginning. In the end
we believe more time spent on design and carefully working out the details for the use of each of
these sites is a wise investment that will result in better homes for the buyers and their neighbors.
We are adjusting our expectations and move-up housing agreement requirements to reflect the
reality of what it takes to design and build quality homes on the move-up lots. In general we
anticipate requiring home design to be done within 8-12 months after the bid was awarded and
construction to take another 6 months. The projected schedule for lots in the design phase and
the lot yet to be bid, reflects our revised assumption about design timelines. Below is a brief
synopsis on the status of each lot.
Single family lots complete or well underway.
• 4525 West 42nd Street, home complete, family moved in.
• 4515 West 42nd Street, under construction.
• 4309 Browndale Ave side-yard sliver sold to abutting property owner.
Single family lots, four bids awarded.
• 2715 Monterey Ave S.
The bid was awarded in February and the Design Review Committee approved
preliminary plans in June. The soil analysis was completed in mid-August. A discussion
with Public Works regarding vacation of a portion of the utility easement is underway.
Plans have been sent to two contractors for pricing and details are being reworked. A late
fall 2007 or early spring 2008 construction start is projected.
• 2005 Louisiana Ave S.
The bids received were well below appraised value and after the County decreased the
price for the second time, the bid was awarded in May. The design review of preliminary
plans is scheduled for September. Construction should begin in spring 2008.
St. Louis Park City Council Study Session
Written Report: 082707 - 10 - Vacant Land Update
Page 2
• 5609 Wood Lane.
The first bidder withdrew his bid and the second bidder declined, while the third bidder
was awarded the bid in February. Significant engineering work was required to
determine the road extension and grading required for this lot. The buyer has switched
architects and plans are now ready for review by the design review committee. The
committee will meet in September. Construction would begin this winter or spring 2008.
• 7701 Edgebrook Drive.
The bid was awarded in February and plans reviewed by the design review committee in
May. The committee’s recommendation to revise the plan has resulted in additional
design time. The buyer has presented a revised set of plans that meet the design
guidelines. The prep work on this lot; sewer, water and gas hook-ups, is minimal and a
fall construction start is anticipated.
Single family lot to bid.
• 2600 Natchez Ave.
This lot will be out for bid, with a green design component this fall.
Multi-lot parcels.
Requests for Development Proposals on the two multi-lot parcels located on the I-394 frontage
road & Texas Ave were due July 27. No proposals were received - when staff communicated
with possible developers, the common reason for not submitting a proposal was the slow housing
market. Since the excess land process began in 2005, the housing market has radically changed
and building of owner occupied multi-family developments have slowed dramatically. The
potential developers did not believe they could sell residential units, located on the frontage road,
for the price point needed to make the project work. There was some verbal interest in building
office and commercial on these locations. However, since the Council determined that these lots
be used for housing, proposals for office and commercial, without a housing component was not
sought.
Staff has had discussions with MNDOT regarding the purchase of these properties. MNDOT
would consider minor reductions in the cost of the parcels ($366,000 and $400,000) if the City
were interested in purchasing. It is unlikely that MNDOT would sell these parcels to a developer
without the full knowledge and agreement of the City, since any developer would be required to
go through Comprehensive Plan and/or zoning changes. Staff suggests that these parcels not be
purchased by the City at this time, and that they be revisited for development in the future.
The multi-lot parcel at 9019 Cedar Lake Road is going out for development proposal yet this
month. The goal is for up to four single family detached homes and staff will keep Council
apprised of the progress on this parcel.
SUMMARY:
The development of single family homes for families is moving forward, slower than originally
estimated. It is hoped the deliberativeness of design and site consideration results in homes that
fit our community.
Prepared by: Kathy Larsen, Housing Programs Coordinator
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park City Council Study Session
Written Report: 082707 - 11 - Wireless Project Update
Page 1
11. Wireless Project Update Information Resources
PURPOSE OF REPORT:
Staff desires to provide Council with its monthly update regarding the wireless project. ARINC,
the city’s contractor to build the wireless network, has continued its focus to get the wireless
network to the point of subscriber usability during the month of August. What follows is a
description of recent project background, ARINC’s progress to date, the current status, and next
steps.
Background:
On May 7, 2007, Council directed continuation of the wireless project after considering wi-fi
pole aesthetic and location concerns and revised criteria related to these concerns. The project
had been put on hold in early April to provide time to address these resident concerns. Council
directed that pole location and appearance criteria outlined by staff be used for the project and
especially emphasized the criterion that performance not be compromised. ARINC staff was
present at a Council study session where this direction was discussed, and these approved criteria
were then communicated to ARINC for moving forward. Adherence to these Council criteria
resulted in several pole location moves as part of Phase 1 of this project in the northeast quadrant
of the city. Throughout the process of moves, changes, and additions of poles, ARINC
contractors indicated one pole location suggested by the City that may be problematic in terms of
linking or coverage. City staff accepted that possibility.
With the direction to re-start work, ARINC was requested to supply new service availability
dates. ARINC provided the following dates:
• Phase 1 (northeast): July 21
• Phase 2 (southeast): August 21
• Phase 3 (northwest): September 21
• Phase 4 (southwest): October 14
This resulted in an anticipated 7 week delay for service availability in Phase 1 and an overall 6
week project delay. Staff and the City Council were hoping for a shorter period of time, but also
wished to provide ARINC adequate time to complete this project in a timely and professional
manner. In addition, since the City requested this project delay, staff felt it especially appropriate
to provide ARINC time to complete redesign in the “First Mile” (subsection of Phase 1) to
incorporate Council pole criteria approved on May 7 and address pole relocations from the
original design in the redesign. Movement of one pole can affect other poles due to their need to
connect.
Progress to Date:
ARINC has completed parts of Phase 1 of this project. ARINC continues work in Phase 1,
though their progress on Phase 1 and the overall project is behind schedule. In the last month,
ARINC has stepped up its level of personnel and activity to attempt to catch up for time lost.
However, the July 21 Phase 1 service availability date was missed as ARINC continued its work
St. Louis Park City Council Study Session
Written Report: 082707 - 11 - Wireless Project Update
Page 2
to build the network, and incorporate pole location changes into its overall re-design. ARINC has
continued to build the network in Phase 1 – adding radio locations, shoring up signal connections
and strength, and working to ensure coverage. All this work is designed to meet speed and
coverage requirements of the contract.
Meantime, Unplugged Cities has staffed the ParkWiFi store at scheduled times and completed
the sign up and instruction process with several subscribers, many of whom are expected to be
able to start using the network the week of August 27. The next equipment distribution dates are
August 27 – September 6. In addition, Unplugged Cities will make several home visits to pilot
subscribers to help them transition to the citywide system. Some people are obviously
disappointed with these delays, many are patient, and we are hopeful that most are eagerly
waiting for the service. Project delays can affect project momentum.
Current Status:
First and foremost, it is City staff’s belief at this time that the wireless technology can work. It is
a matter of execution and effective design with the appropriate equipment components. Second,
it appears that parts of Phase 1 may well ultimately require some re-design to work optimally.
Third, the ParkWiFi store remains scheduled to re-open on Monday, August 27 to sign-up and
deploy equipment to Phase 1 pre-registrants. It is clear that certain parts of Phase 1 will have
service and some will not, due to the need for pending additional radios, the continued need to
shore up connections, or more natural causes such as interference caused by topography.
City staff anticipates some re-engineering will also continue in Phase 1 during September. As a
result, people who start coming in on August 27 will be informed about service availability and
quality as of the time they complete sign up and receive instructions. Pilot subscribers will also
be informed. Phase 1 availability and quality of service should continue to improve from now
through the end of September, and there will also be interruptions. Because of this, people who
complete Phase 1 sign-up will not be charged for service through the end of September. Rather,
we will ask them to help us optimize the service by providing feedback. This will create
additional work for Unplugged Cities staff as they field more calls and questions than originally
anticipated; however, we feel this is the most effective approach at this time.
Next Steps:
City staff continues to work with ARINC staff to succeed in its building of the wireless network.
Unplugged Cities has also volunteered significant staff time to assist ARINC. Most significantly,
given the current state of this project, ARINC has expressed its commitment to successfully
complete this project understanding its importance to the city, its residents and businesses,
Unplugged Cities and its staff, and ARINC and its partners. ARINC has indicated it will apply
the resources necessary to complete this project. That includes additional overall staff, more
specific technical leadership, and modified project management. Most importantly, ARINC is
committing to complete this project in a manner that allows Phase 4 (final phase) subscribers the
ability to use this network by the end of November 2007. It is City staff’s view that ARINC is
currently making many good faith efforts to fulfill this commitment, and the next step is the
follow-through to realize this goal.
St. Louis Park City Council Study Session
Written Report: 082707 - 11 - Wireless Project Update
Page 3
Much work remains. Parts of Phase 1 are scheduled to go live August 27. Work is expected to
continue in Phase 1 through September. ARINC has suggested a new service availability date for
Phase 2 (southeast) of late October. As of this writing, ARINC is developing a resource plan to
simultaneously work on Phases 2, 3 and 4 and reverse engineer a schedule for project completion
by the end of November. This schedule will require a minimum of pole location changes, similar
to the few we are currently considering in Phase 2 using Council criteria. City staff is working
very hard to manage expenses within budget, but delays cause deferred or lost revenue based on
elapsed time and so an additional 6 weeks to complete the project is of obvious concern. ARINC
indicates it understands this and that it is committed to success. City staff believes this is possible
given the effective execution of an effective design using the right technologies, and enhanced
project management.
Prepared by: Clint Pires, Chief Information Officer
Approved by: Nancy Gohman, Deputy City Manager