HomeMy WebLinkAbout2007/01/22 - ADMIN - Agenda Packets - City Council - Study SessionCity Council Study Session
January 22, 2007
7:00 PM
Council Chambers
6:30 p.m. Boards and Commissions Interview (Westwood Room)
Discussion Items
Approximate
Times
1. 7:00 pm Transportation Funding Strategies
2. 7:45 pm Liquor License Violation – Texa-Tonka Lanes,
8200 Minnetonka Blvd
3. 8:30 pm Grant Year 2007 Community Development Block Grant (CDBG) Funds
Proposed Allocation
4. 9:00 pm Review of proposed Landscaping and Parking Ordinances
5. 9:30 pm Future Study Session Agenda Planning
Written Reports
6. Active Community Planning
7. Senior Community Service’s Dial-a-Ride Program
8. November 2006 Financial Statements
9. Status Report - Utility Billing Conversion
10. Citywide Wireless Update
11. Organizational Structure Update - Department of Technology and Support Services
9:40 p.m. Adjourn
Auxiliary aids for individuals with disabilities are available upon request. To make
arrangements, please call the Administrative Services Department at (952) 924-2525 (TDD
(952) 924-2518) at least 96 hours in advance of meeting.
City Council Study Session
Discussion Item: 012207 - 1 - Transportation Funding Strategies
Page 1
1. Transportation Funding Strategies Administrative Services
PURPOSE OF DISCUSSION:
Staff and City lobbyists Vic Moore and Dennis McGrann desire to discuss with Council possible
strategies for pursuing federal funding for major transportation projects in St. Louis Park. Staff
is requesting direction from Council on its desire in devoting resources to actively pursue federal
funding.
BACKGROUND:
City staff, City Council, Hennepin County Commissioner Gail Dorfman, Steve Simon, State
Rep. District 44A, Ryan Winkler, State Rep. District 44B and Senator Ron Latz, District 44
discussed the city’s 2007 legislative priorities at the December 11, 2006 study session. Major
transportation projects, levy limits and minimum distances between group homes were initiatives
that were discussed for the upcoming legislative session.
Council and elected officials encouraged staff to bundle the transportation projects to highlight
their regional significance, especially how they relate to the Southwest LRT and MnDOT’s
priorities. City Manager Tom Harmening also discussed the financial implication of these
projects and explored various funding options given the amount of money required to build these
projects.
Since the last meeting, staff has learned more about opportunities that could provide the City
with access to significant funding for transportation projects. In 2008, the federal government
will debate the transportation authorization bill whereby transportation projects are funded for
six years. The bill is debated and renewed every six years and represents the federal
government’s long-term goals for railways, roads, mass transit and ferries. The current version of
this bill is the Safe, Accountable, Flexible, Efficient Transportation Equity Act: a Legacy for
Users (SAFETEA-LU), and is in effect through 2009.
While the city successfully received approximately $6 million in federal funding for Hwy. 7 and
Wooddale through the Metropolitan Council’s TAB process. The total dollars needed to make
all the improvements listed in the attached legislative report exceeds $50 million. Staff is hopeful
that the county and state will provide some financial assistance for transportation projects in the
city, and yet is aware that the state will not be able to fund them in their entirety. If the city
pursues the transportation authorization, it will require multi-year professional services and a
commitment from Council to help staff navigate the legislative and regulatory issues.
Politically, Minnesota is in a good position to seek funding on transportation. While earmarks
continue to be viewed with scrutiny, Congressman Jim Oberstar is the senior Democrat on the
Committee on Transportation and Infrastructure.
Staff is seeking Council’s feedback on seeking transportation authorization dollars to fund future
projects knowing that it will require a multi-year commitment for professional services.
Attachments: 2007 Legislative Issues and Priorities - updated
Prepared By: Marcia Honold, Management Assistant
Approved By: Tom Harmening, City Manager
City Council Study Session
Discussion Item: 012207 - 1 - Transportation Funding Strategies
Page 2
City of St. Louis Park
2007 Legislative Issues and Priorities - Update
1. Glencoe Switching Yard
Purpose: To secure the remaining $2 million in funding ($3 million project) from Federal, state,
local and private entities to relocate the Twin Cities & Western Railroad’s train blocking
operations to a new facility outside of the cities of Minnetonka, Hopkins and St. Louis Park.
Status: A 2006 capital budget request in the amount of $700,000 was approved during the last
legislative session, and $300,000 in local matches are secured. Senators Norm Coleman and
Mark Dayton have set aside $1 million for this project in the Senate’s transportation bill. The
request was not in the House’s version of the bill and no action on the bill was taken. Staff will
being the annual appropriation request for this project in February, and will be requesting $2.5
million in funding to account for construction delays.
Background: In 2001, the St. Louis Park Railroad Advisory Task Force recommended that the
Twin Cities and Western Railroad’s (TC&W) blocking operations be eliminated in St. Louis
Park, Hopkins and Minnetonka and relocated to a new switch yard west of the three cities. The
TC&W blocking operations generate noise levels that exceed the state of Minnesota nighttime
noise standards. In addition, the switching operations cause vibrations and they often disrupt
local transportation systems because at-grade crossings are temporarily blocked by trains
conducting switching operations.
The Glencoe Railroad Congestion Mitigation Project, located in the City of Glencoe, involves
constructing four siding tracks to accommodate the anticipated amount of rail car
maneuvering/switching operations at this new facility. It is a nine acre site and the City of
Glencoe was selected as the preferred site for a switch yard because it would consolidate
operations, it would provide for noise mitigation for residents in Glencoe (existing rail car
maneuvers would be relocated to the west or east side of town), and it would provide
opportunities for economic development.
Anticipated project costs of $2,962,000 to $3,500,000 for the yard include the land acquisition
and design costs. Proposed funding sources include $2.7 to $3.2 million of federal and state
funds, and $300,000 from a local match e.g. cities, railroad etc. The site will be owned by the
McLeod County Rail Authority and be operated by TC&W. Construction start date, assuming
funding is secured, is planned for September 2008; the yard is expected to be fully operational by
the fall of 2009.
City Council Study Session
Discussion Item: 012207 - 1 - Transportation Funding Strategies
Page 3
2. Grade Separated Crossing at Hwy 7 and Wooddale
Purpose: To secure an additional $9 million to construct an $18 million grade separated
intersection (interchange) at Highway 7 and Wooddale Avenue.
Status: A 2006 state capital budget request in the amount of $1 million was not funded.
However, $5.8 million in Federal aid was secured through the Metropolitan Council’s TAB
process in March 2006. More than $3 million in right-of-way purchases have been completed by
the city at its cost and initiative in anticipation of this project.
Background: This project will require a combination of local, county, state and Federal dollars to
finance the reconstruction of the at-grade intersection of Highway 7 and Wooddale Avenue in St.
Louis Park to a grade separated intersection.
Currently, the capacity and safety of this at-grade signalized intersection could be characterized
as poor at best. Based on a recent traffic analysis, the intersection is currently operating at a
level of service D, and is projected to decrease to a level of service F by 2007. MnDOT staff
have identified significant safety (crash) concerns in this corridor (Hwy 7 from Hwy 169 to Hwy
100) with the east half of the corridor of particular concern.
This intersection is utilized frequently on a daily basis by our Fire Department to respond to calls
for service (Station No. 1 is located just to the south). Pedestrians and bicyclists currently use
this intersection to access mass transit, the regional trail system, the community center, and the
High School. In addition, significant traffic as a result of redevelopment and from an adjacent
industrial/commercial complex to the south also uses this intersection as a major access point.
This project is of both local and regional significance. This project will allow for the separation
of regional and local traffic which will vastly improve the regional transportation systems. The
regional systems alluded to are Hwy 7, the Southwest LRT Regional Trail immediately to the
south, and the proposed future dedicated bus way or LRT system. Currently, as part of Hennepin
County’s Southwest Corridor transit study, a transit station is proposed adjacent to the
intersection of Hwy 7 and Wooddale. Without this intersection improvement project, these other
regional systems will likely not be possible or the operation of existing ones will continue to
worsen due to congestion and safety concerns. In addition, future anticipated renewal and
redevelopment in the area will be stifled. Reconstruction of this intersection to a grade separated
intersection is the only practical long term solution to this infrastructure problem.
3. TH 100 Full Build Project
Purpose: To keep the TH 100 Full Build Project on track for its’ proposed 2014 build date (or
sooner via MVST monies) and to identify future funding sources for the city’s expected
significant financial contribution to the project.
City Council Study Session
Discussion Item: 012207 - 1 - Transportation Funding Strategies
Page 4
Status: MnDOT completed construction of the TH 100 interim project this fall, which provided
a third lane in each direction through St. Louis Park. MnDOT is in final design phase of the
project and the full build is scheduled for bid letting in 2014. The full build project is on
MnDOT’s advanced design list, so with the passage of the MVST amendment, it could be let as
early as 2009. The project will cost approximately $150 million, of which St. Louis Park may be
expected to contribute up to an estimated $8 million. The city will need assistance to fund this
expected share of this project of regional significance.
Background: MnDOT spoke to the Council in March 2006 and while they would not make a
written commitment, MnDOT reassured the city that the construction of the interim project
would not delay the full build project. The interim project added a third lane in each direction by
decreasing lane widths from 12 feet to 11 feet and eliminating or severely reducing shoulders
along that stretch of highway. The third lane is required for the full build project so that MnDOT
can keep a minimum of two lanes open in each direction during construction.
Improvements not included as a part of the interim project include construction of the noise
walls, which MnDOT agreed to construct no later than 2015, width expansion of lanes,
construction of on/off ramps, and bridge and storm water improvements. Bridges spanning TH
100 at Hwy. 7 and Hwy 5, and storm sewers conveyance systems have no more than 10-15 years
of useful life left and are deteriorating. In addition, there are approximately 20 residents who
live in uncertainty because their homes are within the future right-of-way of the new project.
4. Levy Limits
Background: Any move to mandate levy limits is a concern. If the legislative session outcomes
contain levy limits, then the formula used to calculate the limits needs to be reviewed. The
formula used in the past results in St. Louis Park having an extremely limited ability to even
account for inflationary increases.
5. Transportation Funding Increases
Background: In general the City of St. Louis Park needs increased revenues to support the two
street systems we own and maintain; the Municipal State Aid system (MSA) which comprises
20% of our street mileage and our local street (residential) system which is the remaining 80% of
the mileage we own.
The MSA system is funded primarily by the State. Increasing statewide transportation funding
(via gas tax, license tab fees, motor vehicle sales tax revenues) will increase MSA funding for
the City of St. Louis Park. The local street system is funded 100% by property taxes or special
assessments, of which neither method is necessarily preferred by residents / taxpayers.
The other area the City of St. Louis Park struggles with is advancing improvements to the State
transportation system in our community. State revenues have not kept pace with state
transportation needs and improvements in our community have been significantly delayed due to
the lack of state funding (TH 100, TH 7, and Transit).
City Council Study Session
Discussion Item: 012207 - 1 - Transportation Funding Strategies
Page 5
Solutions:
Provide increased funding for our MSA system (20% of our city streets)
o This can be via a gas tax increase, MVST transfer, increase in vehicle registration
taxes, provisions for a wheelage tax, and special funding for cities burdened with
excessive cost participation responsibilities.
Transportation Authority - enabling legislation to provide local funding options, such as
explicit authority to impose street utility fees, which would allow cities to raise the
dollars necessary to adequately fund local roads (80% of our city streets) and transit.
Full funding of state transportation projects and special state funding to local agencies for
regional transportation purposes.
6. Future Capital Budget Requests (2008 Legislative Session?)
Background: The following two pedestrian / trail connections are important to our community.
We would request that these be included in any future special funding bills considered by the
legislature:
• Pedestrian / Trail bridge over the BN RR @ Hwy 100 and Cedar Lake Road - $3,000,000
(100% of total estimated costs; construct 2014; currently unfunded)
• Pedestrian / Trail bridge over the BN RR @ Hampshire Ave - $3,000,000 (100% of total
estimated costs; construct 2009; currently unfunded)
In addition to the projects discussed earlier in this report, the following two regional
transportation projects are important to our community. We would request that these be included
in any future special funding bills considered by the legislature:
• SLP - Hwy 7 and Louisiana Ave intersection improvement project - $20,000,000 (100%
of total estimated costs; construct 2011-2012; currently unfunded)
• SLP - Wooddale Ave bridge over Hwy 100 improvement project - $10,000,000 to
$15,000,000 (100% of total estimated costs; construct dates TBD; currently unfunded)
7. Other Legislative Issues
Background: There is a possibility this session for introduction of a Bill further regulating the
collection of permit fees by cities and counties. The fees charged for construction (building,
mechanical, plumbing, etc.) and development permits are currently intended to cover the total
cost of providing related services as provided for in Statute.
For the past few years each city has been required to submit an annual report of
development/permit fee revenue and the cost of providing the services. The fee reporting was
the result of legislation supported by the Builders Association of Minnesota (BAM), following
several years of complaints from its members about lack of responsive service relative to the fee
paid in some jurisdictions. Unfortunately, many cities/counties have not been submitting annual
reports and others possibly not seriously considering the importance of submitting accurate
revenue/cost reports. Using information from the fee reports, BAM brought suit against two
cities for collecting excess fees. Both have now settled but with very different results. In
summary, one city increased staffing and refined their cost analysis; the other commenced a
large fee study and is lowering many fees substantially.
City Council Study Session
Discussion Item: 012207 - 1 - Transportation Funding Strategies
Page 6
As a result of the reporting information and outcomes of the lawsuits, legislation may be
proposed to regulate or limit the amount of permit and development fees a city may charge. We
believe that providing responsive service and establishing reasonable fees which include the
entire cost of service delivery is very important. At approximately ten percent of the General
Fund budget, any mandated regulation of the permit fee system could have a serious effect on the
city.
City Council Study Session
Discussion Item: 012207 - 2 - Liquor License Violation Texa Tonka Lanes
Page 1
2. Liquor License Violation – Texa-Tonka Lanes,
8200 Minnetonka Blvd.
Administrative Services
PURPOSE OF DISCUSSION:
This report is intended to provide background information for Council discussion regarding
Texa- Tonka Lanes on-sale intoxicating liquor license. City Ordinance requires that all on-sale
intoxicating liquor establishments must have at least 50% of gross receipts attributable to the sale
of food; Texa-Tonka is at 47%.
Staff seeks direction from the Council on how it desires to address this situation. At the end of
this report are several options for your consideration.
BACKGROUND:
Since 1981, H.J.K.S. Inc. has owned and managed Texa-Tonka Lanes bowling alley containing a
small bar and eating area. The main function of the business is to provide a place for people to
enjoy the sport of bowling. In 1998 the City Council approved their request to upgrade from a
3.2 malt liquor license to a full on-sale intoxicating and Sunday license.
In 2000, the City Ordinance Sec. 3-70 was amended to state each on-sale intoxicating liquor
licensee shall have the continuing obligation to have at least 50 percent of gross receipts from the
establishment during the preceding business year attributable to the sale of food. The city may
require the production of documents or information to enforce the provisions. All on-sale
intoxicating liquor license renewal applicants must provide a CPA Statement showing total gross
food and liquor sales.
In addition to other remedies that it may have available, the city may place the license of any on-
sale intoxicating liquor licensee on probationary status for up to one year, when the sale of food
is reported, or found to be, less than 50 percent of gross receipts for any business year. During
the probationary period, the licensee shall prepare any plans and reports, participate in any
required meetings and take other action that the city may require to increase the sale of food.
STATUS:
As a condition of the March 2006 liquor license renewal, Council placed Texa-Tonka Lanes on
probation and required them to report food sales in August and December. While their
percentage of food sales has increased since the ordinance was adopted in 2000, Texa-Tonka
fails to meet the required 50% gross receipts for food. While the 50% gross receipts attributable
to food was initially difficult for some licensees, all on-sale intoxicating liquor licensees subject
to this requirement (Al’s Bar and clubs are exempt) are now in compliance; Texa-Tonka Lanes is
the only licensee in violation of this requirement.
City Council Study Session
Discussion Item: 012207 - 2 - Liquor License Violation Texa Tonka Lanes
Page 2
Total food/liquor ratios reported from 2002 – 2006 are as follows:
Options to Consider:
Staff is seeking Council’s direction on how to proceed with Texa-Tonka Lane’s liquor license
renewal for 2007. Options for consideration and discussion include the following:
1. Council could issue the on-sale intoxicating license for 2007 with the expectation gross
food receipts would meet or exceed 50% in 12 months time. If not, Council would not
renew/reissue an on-sale intoxicating liquor license to Texa-Tonka Lanes.
2. Deny renewal of on-sale intoxicating liquor license and allow only a wine and/or 3.2 malt
liquor license at Texa Tonka Lanes. This would change the gross food receipts requirement
to 40%.
3. Council could issue the on-sale intoxicating liquor license for 2007 and direct staff to study
ordinance requirements for bowling alleys and report back within 60 days. Unless Council
changes the ordinance as necessary, Texa-Tonka Lanes must be in compliance with current
liquor license requirements regarding food sales by July 1. If not, the City Council would
revoke Texa-Tonka Lanes’ liquor license.
Prepared By: Nancy Stroth, City Clerk
Reviewed by: Marcia Honold, Management Assistant
Approved By: Tom Harmening, City Manager
YEAR Food % Liquor %
2002 28 72
2003 32 68
2004 33 67
2005 35 65
Jan - Aug 2006 45 55
2006 47.42 52.58
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 1
3. Grant Year 2007 Community Development Block Grant
(CDBG) Funds Proposed Allocation
Community
Development
PURPOSE OF DISCUSSION:
The purpose of this discussion is to request the City Council provide policy direction on the
proposed annual CDBG funding allocation for the 2007 CDBG program prior to the CDBG
Public Hearing of February 20, 2007. During the discussion, staff would also like to provide
Council an overview the 2006 Annual Housing Report. The 2006 Annual Housing Report is
attached.
BACKGROUND:
It is estimated the City will receive approximately $213,302 in federal CDBG funds in 2007
through Hennepin County, which is the same allocation as 2006. The 2007 CDBG year runs
from July 1, 2007 through December 31, 2008 The City’s allocation is based on the HUD
formula using the City’s share of three factors for Urban Hennepin County: 1) population; 2)
number of persons with incomes at or below poverty; and 3) overcrowded housing units. The
national objectives of the program are:
• Benefit low and moderate-income persons (moderate is defined as up to 80% of median
income or $58,000 for a family of four, and low is defined as up to 50% of median income or
$38,350 for a family of four in 2005).
• Prevention or elimination of slum or blight.
• Meet a particular urgent community development need.
The City Council has typically focused CDBG funds on “sticks and bricks” improvements to the
housing stock for low-income families, both single-family owners and multifamily housing
residents. In the past years a small portion of funds have also been allocated to support services
for St. Louis Park Housing Authority residents. The proposed 2007 allocation is consistent with
the past approach, with over 95% of funding proposed for “sticks and bricks” and about 4%
proposed for park programs for low and moderate income children.
The St. Louis Park Housing Authority (SLPHA) reviewed and supported the proposed allocation
at its January 10, 2007, meeting.
1. PROPOSED 2007 CDBG ALLOCATION
The proposed activities for the allocation of CDBG funds reflect the priorities described in
Vision St. Louis Park and the City housing goals developed through the Housing Summit and
approved by Council in 2005. Since the 2005 CDBG funds have been fully expended, a
reallocation of funds is not required. The table below shows the proposed activity and budget
amounts with a description of the activities following the table. The budget amounts include
reimbursement for City staff time.
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 2
Table 1: Proposed 2007 CDBG Allocation
Project Activity Proposed Budget
Single Family Housing
Emergency Repair Grant $57,802
Low Income SF Deferred Loan $58,000
Housing Land Trust $18,000
SF Subtotal $133,802
Multi Family Housing Rehab
Community Involvement Program - renovation of home $20,000
Wayside Apts. - renovation of 1349 & 1351 Jersey Apts. $15,000
SLPHA - renovation of 2 scattered site homes $22,000
MF Subtotal $57,000
Public Service (up to $30K can be used for Public Service)
Park programming at Ainsworth & Meadowbrook Parks $7,500
Community Facility
Park Shelter - Ainsworth Park $15,000
Total $213,302
Single Family Housing
• Emergency Repair Program – Single Family $57,802
This program is consistent with the Council’s focus on stick and bricks and has proven its
responsiveness to low income seniors and vulnerable residents with annual incomes of 50%
or less of the median area income, and assets less than $25,000. This program provides
grants of up to $4,000 for emergencies such as leaking roofs and water heaters. Community
Action Partners for Suburban Hennepin County (CAPSH) currently administers this program
for the City. This is an ongoing CDBG activity.
• Low Income Single Family Deferred Loan - $58,000
This is the primary ongoing CDBG rehab loan program targeted for homeowners with annual
income of 50% or less of the median area income, or $38,850 for a household of 4, and assets
less than $25,000. The rehab focuses on improvements to bring homes into code compliance
and provide long-term maintenance free housing. The maximum loan amount is $25,000 and
is forgiven after 15 years. Repayment is required if homeowners sell the property before the
15-year period expires.
This activity is also funded when previous participants move or sell their homes and the
deferred loans are repaid. This program is administered by Hennepin County Housing staff.
• Housing Land Trust - $18,000
Homes within Reach is a program of West Hennepin Housing Land Trust that purchases
homes and sells them to low income homeowners. Buyers pay for the cost of the building
only and lease the land for 99 years. St. Louis Park funds are leveraged with Met Council
and Hennepin County HOME funds, and Homes within Reach administers this activity. In
2006 Homes within Reach purchased 2 homes in the city. This program is consistent with
the Council’s focus on using CDBG funds for “sticks and bricks” activities.
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 3
Multifamily Housing Rehab – $57,000
This project is consistent with the focus of CDBG funds to assist with capital improvements of
housing for low-income residents. Generally, the lowest income residents live in housing
provided by private non-profit affordable and supportive housing providers and the St. Louis
Park Housing Authority. Funding for housing for the lowest - income renters concurs with
Hennepin County’s CDBG highest funding priority.
In 2006, all the affordable housing providers in St. Louis Park were made aware that CDBG
funds can be allocated to assist with current and future capital improvement needs. Two
affordable housing providers requested funds for improvements; also noting their other funding
sources and potential. Staff is recommending that CDBG funds be provided to Community
Involvement Programs and Wayside House’s 1349 Jersey Ave. Apartments. In addition staff is
recommending that some CDBG funds be used for improvements to the SLP Housing
Authorities scattered site single family homes. The projects are described below.
• Community Involvement Programs (CIP) provides housing for individuals with serious
mental illness and whose incomes are below 30% of the median income. They have eight
buildings (28 units) scattered throughout the city.
CIP has secured $150,000 through Hennepin County to improve four homes, and have
requested $29,800 from CDBG to make renovations to two of their homes. $20,000 would
cover the costs for improvements to the front steps & patio as well as kitchen improvements
to their site on Louisiana Ave., but not flooring, sidewalk and painting for their Rhode Island
Ave property.
• Wayside House Apartments provides housing for recovering chemically dependent women
and their children, whose incomes are at or below 50-80% of the median income. They have
two apartment buildings at 1349 and 1351 Jersey Ave S.
They are seeking $85,000 from MN Housing and private foundations and $25,000 from
CDBG to replace all the windows, repair the sewer, and replace hallway carpeting. Funding
Wayside at $15,000 would provide city commitment in their efforts to secure other funding.
• The SLP Housing Authority provides housing to low income residents that are typically
below 50% median income. The HA owns and manages 37 scattered site homes throughout
the city. The HA is seeking $35,000 for siding and roof replacement at four home sites.
Providing $22,000 in CDBG funding will cover the cost of residing two homes and one roof
replacement.
Public Service – SLP Park and Rec. Programming at Meadowbrook Manor and Ainsworth
Park - $7,500
The Park & Rec. Department has provided park programming to children at the Meadowbrook
Manor Apartment Community and Ainsworth Park. The $7,500 would provide an enhanced
level of programming at both the Meadowbrook Manor and Ainsworth Park neighborhoods.
Ainsworth Park abuts Perspective’s property at Louisiana Court and is used by residents from
Perspectives’ and Project for Pride in Living’s apartments. Additional funding for these two
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 4
park sites would allow City summer staff to provide more opportunities to the participants. City
summer staff work very hard at all sites and especially at these two locations to provide a healthy
and positive atmosphere that promotes many of the 40 developmental assets for children. We
propose to offer arts and culture opportunities by working with Friends of the Arts to have artists
teach a variety of classes to the kids. We would also be able to hire a part-time naturalist to
bring nature related activities to the kids at the park. Most of these children do not have parents
who will sign them up for our adventure trips. In the event we get additional funding, we would
hire transportation to pick the kids up at the park and bring them to our Friday field trips.
Receiving CDBG money would also allow us to leverage other grant and foundation money.
Community Facility – Park Shelter at Ainsworth Park - $15,000
The Park and Rec. Department is planning on constructing a Park Shelter at Ainsworth Park, and
CDBG funds can be used to assist with this neighborhood asset since all the households at
Louisiana Court are low income households. CDBG funds were used for a park shelter at
Meadowbrook Manor in 2000.
The total cost of a new shelter at Ainsworth Park is $30,000. We are requesting that 50% of the
cost of this shelter be provided through CDBG funds. The other portion would be paid for out of
the Park Improvement Fund. This shelter would promote some of the themes that we heard from
the residents during the VISION process. The shelter in this park serves as a gathering place for
the playground program, the neighborhood, the residents at Louisiana Court, the police
basketball program and the residents reserving it for picnic reservations. Community Education
has also used the park for teen programming. The shelter would be made available to them.
If CDBG funds are unavailable for this shelter, a smaller structure would be constructed to
replace the existing dilapidated structure. However, a smaller structure would not serve as many
residents. The City of St. Louis Park has had some problems with vandalism at this park. We are
hoping that by building a new park shelter, the park will get more use and the vandalism will
drop.
Next Steps
The following actions are required to receive 2007 CDBG funds:
February 20, 2007 Public hearing; passage of Resolution outlining proposed activities
February 22, 2007 Deadline of submission of CDBG Application to Hennepin County.
Attachment: 2006 Housing Report, Matrix and Goals (Supplement)
Prepared By: Kathy Larsen, Housing Programs Coordinator
Approved By: Tom Harmening, City Manager
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 5
2006 HOUSING REPORT - CITY OF ST. LOUIS PARK
The purpose of this report is to apprise the City Council of 2006 housing activity including the
City’s vigorous 2006 “Move Up in the Park” activity. This report provides:
• Move Up in the Park activity
• Other City Housing Improvement activity
• SLPHA Housing Report
• Housing Matrix
1. MOVE UP IN THE PARK ACTIVITY SUMMARY
The Move Up program resulted from the Housing Summit’s emphasis of facilitating and
promoting the expansion of existing homes as the most effective tool to achieve more family size
homes in the city. While the Move Up in the Park program successfully kicked off in 2005,
2006 has been is an even more active year of vigorous home improvement activity. A synergy
between the marketing of our “Move up in the Park” programs and services, with strong
remodeling interest resulted in resident use that outpaced projections.
Chart 1. Move-Up Activity and Cost Chart.
This chart shows the activity and total costs-investments of the 2006 Move-Up in the Park
Program.
Participating residents and the City
invested over $4,000,000 worth of
home remodeling and expansions.
Spurred by the City’s program
services, discount loans and move
up loans which cost $826,000,
residents invested over $3,360,000
in their homes. Of the total City
investment of $825,000, the Move
Up Loan, which cost $590,000, is a
revolving loan pool, which will be
replenished when borrowers sell
their homes and make repayment.
Any way you cut this the City investment had an impact in 2006.
• The transformation-move up loans, design services and remodeling advisor visits
exceeded 2006 estimates. Twenty-seven homes have been significantly expanded using
the transformation loan.
• Almost 90 residents used the discounted MN Housing home improvement loans – more
than double the number in 2005.
• The remodeling home tour attracted more residents than 2005’s.
• The home remodeling fair attracted another 2,000 attendees, over half of them SLP
residents.
• Neighborhood home improvement and energy workshops were held this fall.
2006 Move Up in the Park Activity and Costs-Investment
Total Cost/Investment $4,186,000
City Cost
Services &
Admin. $50,000
1%
City Cost
Move Up Loan
$590,000
14%
City Cost
Discount Loan
$186,000
4%
Resident
Investment
$3,360,000
81%
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 6
• Bidders have been selected to construct new homes on three vacant public parcels. In
late 2006, the County authorized the City to proceed with the purchase of three single
family tax forfeit parcels which will be bid out in January 2007. MNDOT has given the
go ahead on the multi lot parcels, which will be bid out in January 2007.
The table below provides a snapshot of the 2006 use of the Move Up programs and services
along with funding levels. It is followed by the description of each of the program components.
Table 1. Move Up Housing Activity January 1 – December 31, 2006
Activity
Goal
Through 12/31/06
Annual
Budget
Expended
12/31/2006
Move Up - Transformation Loan 15 27 $575,000 $591,264
Architectural Design Service 100 102 $22,500 $22,950
Remodeling Advisor 150 157 $19,500 $20,410
Discount Loans 80 88 $150,000 $186,205
Home Remodeling Tour 1,000
attendees
1,200 $5000 $5000
Home Remodeling Fair 2,000
attendees
2,000 $0 $0
Neighborhood Home Improvement
and Energy Workshops
4 2 $2,500 1,250
Vacant Public Land for SF Homes 3 SF parcels bid
out; 3 SF parcels
to bid Jan 2007;
3 M parcels to bid
Jan 2007.
Move Up In the Park Programs & Loans
The initiatives include educational, technical and financial activities designed to motivate and
assist residents with renovation to their homes. The overall initiatives are more successful than
projected, especially for the technical and design assistance, and program costs are being held in
line. These programs are funded from the Housing Rehabilitation Fund.
• Move – Up Transformation Loan
The purpose of this loan is to encourage residents with incomes at or below 120% of median
area income ($92,000 for a family of four) to expand their homes. The program provides
deferred loans for 25% of the applicant’s home expansion project cost. Loan repayment at
0% interest is deferred until the home is sold - if the resident remains in the home for 30
years, the loan will be forgiven. This in effect establishes a revolving loan pool which will
continue to fund future expansions.
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 7
This loan requires significant upfront work by the residents, from deciding on the scope of
the project to selecting contractors. The average loan exceeded $22,000.
o Only residents making significant expansions are eligible. The minimum project cost
must exceed $35,000.
o The maximum loan amount is $37,500, if construction costs are $150,000.
o The City has established a revolving loan pool, administered by a third party.
o The loan has 0% interest with a carrying cost fee of 3% paid by the borrower.
• Architectural Design Service
This service provides an architectural consultation for residents to assist with brainstorming
remodeling possibilities and to raise the awareness of design possibilities for expansions.
Residents select an approved architect from a pool developed in conjunction with the
American Institute of Architects and local architects. All homeowners considering
renovations would be eligible for this service regardless of income, however to ensure
committed participants, residents make a $25 co-pay. The projection of 50 visits during the
first year was exceeded. Resident surveys not only provided ideas to refine the program, but
indicated a high level of satisfaction with the service. An evaluation meeting with the AIA
and involved architects provided further ideas to refine the program for 2006.
• Remodeling/Rehab Advisor
The intention of this service is to help residents improve their homes (either maintenance or
value added improvements) by providing technical help before and during the construction
process. All homeowners are eligible for this service regardless of income. Resident surveys
indicated that homeowners valued the service and would recommend it to others. The City
contracts with the Center for Energy and Environment (CEE) for this service.
• Discount Loan Program
This program encourages residents to improve their homes by “discounting” the interest rate
on the Minnesota Housing Finance Agency (MHFA) home improvement loans. The
MHFA’s Community Fix-up Fund is restricted to Minnesota residents residing in cities that
elect to participate in the program. Residents with incomes of $63,000 or less qualify for a
greater discount than those with incomes of $90,000 or less. Eligible improvements include
most home improvement projects with the exception of luxury items such as pools and spas.
The City’s Housing Rehabilitation Fund is the funding source for the discount loan program,
and CEE is the loan administrator.
St. Louis Park implemented the discounting of MHFA loans in late 1999 as a pilot project.
Successful marketing efforts have led the City to be third among all Minnesota cities to use
the MHFA loans, only exceeded by Minneapolis and St. Paul.
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 8
Chart 2. Historical Discount Loan Activity.
Discount Loans - Historic
19
52
125
84
40 36 38
88
0
40
80
120
1999 2000 2001 2002 2003 2004 2005 2006
YearNumber of Loans
• Home Remodeling Tour
The 2nd annual Home Remodeling Tour of six recently remodeled homes proved very
popular with an average 450 residents visiting each of the six tour homes. The Tour’s goal is
to provide residents hands-on examples of remodeling and expansion projects of typical St.
Louis Park housing, to motivate and encourage residents to enlarge and enhance their homes.
• Annual Home Remodeling Fair
The cities and community education departments of St. Louis Park, Hopkins, Minnetonka
and Golden Valley co-sponsored the 2006 Fair. Over 2,000 residents from the four cities
attended the one day event, with over half of the attendees living in St. Louis Park. The fair
provides residents an opportunity to attend seminars, talk with vendors and city staff about
permits, zoning, home improvement loans, and environmental issues related to remodeling.
The fair is now a self-sustaining event where vendor registration fees more than cover the
costs of the event.
• Neighborhood Home Improvement and Energy Workshops
Four neighborhood workshops were planned for fall 2006, and two were held. The timing of
the workshops is to continue the excitement and buzz about remodeling into the fall. The
purpose is to provide concrete education about codes and zoning, design and rehab assistance
and information about the city’s financial incentives including existing loan programs. The
attendance at the fall workshops was quite low despite direct mailing to half the city single
family homeowners. Staff is reconsidering the workshop format for 2007.
• Vacant Public Land
The first parcels were let and three bidders were selected in July and August. In November
2006 the County provided costs for three tax forfeit parcels, which went to bid in early Jan
2007. The multi-lot parcels are scheduled to go out for proposals in mid January 2007.
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 9
2. OTHER HOUSING PROGRAM ACTIVITY
Other city housing activity is outlined in the table with descriptions below:
Table 2. Housing Activity Report, January 1 – December 31, 2006
Activity
Goal
To Date Annual
Budget
Expended
12/31/2006
Citywide Inspection Rehab
Program (City & MHFA Funds)
200 units 134 $325,000
(18 months)
$165,000
Housing Improvement Area (HIA) 1 HIA 1 - 20 unit complex $10,000 $8,300*
Small Home Acquisition 0 0 $137,500 $0
CDBG $213,302 $332,707**
Housing Trust Affordable Ownership 2 2 $17,000 $0
*The City fronted $8,300 for legal, financial and City admin costs; these soft costs were reimbursed through the
HIA loan.
**Actual 2006 CDBG expenditures included CDBG funding from 2004 & 2005 Grant Years.
• Citywide Home Inspection Rehab Program (CHIRP) The City received a $147,000
matching grant from the MN Housing Finance Agency (MHFA) for deferred and discount
loans for low income residents identified by Inspections as requiring exterior maintenance
improvements. Of the 200 homes and owners identified as having significant exterior code
violations, over 130 of the homes have been improved, and approximately half the loan funds
have been used. This eighteen month program is ahead of schedule for completions as was
awarded MN Housing’s Housing Development Choice Award in 2006.
• Housing Improvement Area (HIA) The Sungate One Condominium Association completed
common area improvements, under budget and within the deadline. The Sunset Ridge and
Wolfe Lake Condominium Associations are in the process of finalizing their applications for
the HIA.
• Small Home Acquisition Program The only activity not meeting projections is the small
home acquisition program. Even with the softened housing market, the private sector is still
purchasing and renovating small homes, and staff has not identified suitable homes for the
small home acquisition and expansion program.
• Community Development Block Grant (CDBG)
Activity completed in 2006 included activities that were funded with 2004, 2005 and 2006
Grant Year funds.
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 10
Table 3. 2006 CDBG Allocation and Activity
2006 Allocation and Activity Budget
Expended
12/31/06
Remaining
12/31/2006
Emergency Repair Program - single family housing rehabilitation $57,302 $19,129 $38,173
Housing Land Trust - acquisition single family housing $18,500 0 $18,500
Multifamily Rehabilitation – Louisiana Court $80,000 $53,000 $27,000
St. Louis Park Emergency Program (STEP)- acquisition assistance $57,500 0 $57,500
Total $213,302 $72,129 $141,173
In addition to the 2006 Grant Year funds the following reallocation and previous funds were
expended by the City in 2006 as shown in the following chart.
Table 4. Previous Grant Year CDBG Funds Expended in 2006
2004 Reallocation and 2005 Activity occurring in 2006 Budget
Expended
12/31/06
Remaining
12/31/2006
Emergency Repair Program – single family housing rehabilitation $45,235 $45,235 $0
Wayside House Treatment Facility Improvements $26,500 $26,443 $57
Multifamily Rehabilitation – Louisiana Court $188,900 $188,900 $0
Total $260,635 $260,578 $57
Summary of CDBG expenditures occurring in 2006:
• Twenty-four low- income homeowners benefited from home improvements completed
using the emergency repair grant, of which two-thirds were seniors. The City’s
partnership with Community Action Partnership for Suburban Hennepin Count (CAPSH)
also resulted in the following services provided to SLP residents, at no cost to the City:
Financial counseling – 48 residents
Foreclosure counseling – 8 residents
Employment counseling -14 residents
Homeownership counseling – 33 residents
Energy Assistance – 746 residents
• Eight low income homeowners were assisted with major home rehabilitation, expending
over $220,000 in 2006.
• Improvements to the Wayside House treatment facility were completed.
• The Louisiana Court PPL property renovations using CDBG funds were completed.
$27,000 is being held as retainage and will be paid when the project is completed in early
2007.
• Housing Trust Affordable Homeownership The Housing Trust closed on two St. Louis
Park homes in 2006, which were sold to owners with incomes below 50% median area
income.
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 11
3. ST. LOUIS PARK HOUSING AUTHORITY
The St. Louis Park Housing Authority activity is outlined the tables below:
Table 5. St. Louis Park Housing Authority Assisted Housing Programs
Public Housing
Public Housing Total
Units
1-BR 2-BR 3-BR 4-BR 5-BR Occupancy
2006
Hamilton House 108 108 98.6%
Scattered Site Single Family 57 0 0 17 17 3 98.4%
Louisiana Court,
Metropolitan Housing
Opportunity (MHOP) Units
12
12
96.2%
Total (bedroom size) 108 12 17 17 3
Total 157
Rental Assistance
Section 8 Housing Choice Vouchers
(HUD Approved)
Units Utilization YTD
2006
Tenant-Based 220 93.6%
Tenant-Based Portability Units* 91 Avg./month
Project-Based: 45 97%
Wayside House 20 93%
Excelsior & Grand 18 100%
Vail Place 7 100%
Shelter Plus Care Rental Assistance: 38
Perspectives Inc. 11 100%
Community Involvement Program (CIP) –
Scattered Site Homes
11
100%
CIP- Clear Spring Road 8 100%
Project for Pride In Living (PPL) 8 100%
Total 303
*For 2006, the HA administered an average of 91 vouchers for Sec. 8 households that have moved to SLP from
other jurisdictions.
Waiting Lists
Assisted Housing Waiting List as of December 31, 2006
Public Housing 1-BR 1-BR
Handicap
2-BR 3-BR 3-BR
Handicap
4-BR 5-BR Total
280 1 428 380 24 105 37 1255
Section 8 2352
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 12
HOUSING MATRIX: ST. LOUIS PARK HOUSING TYPES, NUMBERS AND
PERCENTAGES; December 31, 2006
In 2005 the Council approved housing goals that evolved from the 2003-05 Housing Summit.
Along with the goals, strategies were defined for implementation to achieve the goals. One of
the strategies was to develop a matrix of existing housing types including detached/attached,
owner/rental, family/senior, and affordable/market rate with production goals for each. The
matrix is to be a guide to evaluate future housing development proposals.
The attached matrix is updated semi-annually and presented to the City Council, Housing
Authority and Planning Commission. It shows at a glance the numbers and percentages of:
housing types, tenure (owner or rental), affordable units, senior designated units and large single
family homes.
Housing Goals - City of St. Louis Park
Housing Summit 2003-2005
As a means to educate, revisit and consider any necessary changes to St. Louis Park’s current
housing policies, strategies and goals, a series of meetings were held between the City Council,
Planning Commission, Housing Authority Board, School Board, County Commissioner and a
business representative regarding the status of housing in St. Louis Park. The discussions that
were held at these meetings and subsequent changes made to the City’s goals, policies and
strategies reflect what is best for the collective good of the entire St. Louis Park community.
The meetings provided an opportunity to:
• Review the status of housing in St. Louis Park (rental and owner occupied),
• Examine historical, current and future housing trends in the city, and metro, state
• Evaluate current and future community needs using 2000 Census data/other available info.
• Examine the effectiveness of current policy/strategies in meeting the community’s needs,
• Allow the Planning Commission, Housing Authority Board, School Board and Business
Community to provide input to the City Council.
Process
All members of the City Council, Planning Commission, Housing Authority, School Board, the
Hennepin County Commissioner, and a business representative attended an initial meeting to
review general statistical and housing data. A Steering Committee met 6 times to examine
specific housing topics and report back to the entire group at “check-in/progress” meetings. The
4 check-in/progress review meetings provided an opportunity to review findings and discuss
possible policy changes/initiatives with the entire group. The public input process included
conducting a Housing Survey, a Moving Survey and ten focus groups with resident groups to
garner input regarding housing issues and response to drafted goals. The public input was
presented at a final meeting of the entire group along with a review of the recommended changes
to the City’s current housing policies and goals. The City Council considered and approved
housing goals at the March 7, 2005 Council Meeting.
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 13
City of St. Louis Park Housing Goals
The Housing Summit resulted in a set of Housing Goals that were approved by the City Council
in April 2005. The goals reflect the city’s housing policy and will serve as guides to direct
officials, staff, and advisory boards now and into the future.
Housing Production
• Promote & facilitate a balanced and sustainable housing stock to meet diverse needs both
today and in the future
• The City should establish target numbers of units by housing types needed to ensure life
cycle housing options, with housing types disbursed throughout the city.
• The City acknowledges that there is demand for different types and sizes of housing
units, but due to limitations of available space and other resources, all demands cannot be
fully satisfied. At the present time, the greatest deficit and need is for the creation and
maintenance of detached, owner-occupied single family housing which are large enough
to accommodate families. City housing efforts and resources should primarily address
this need.
Housing Condition and Preservation
• Ensure housing is safe and well maintained.
• Preserve and enhance housing quality through proactive promotional and educational
activities and housing programs related to home rehab, code, and design and safety
issues.
Owner / Rental Ratio
• The ratio of owner/rental housing should be approximately 60% owner occupied and
40% rental.
• Explore traditional and non-traditional owner occupied housing options such as, but not
limited to: row houses, courtyard housing, alternative housing, cluster housing, hi-rises,
3-story homes, multi-generational housing, etc.
Affordable, Workforce and Supportive Housing
• Promote and facilitate a mix of housing types, prices and rents that maintains a balance of
affordable housing for low and moderate income households. Future affordability goals
with the Met Council should be negotiated to reflect the average percentages for other
first ring suburbs in Hennepin County.
Note: In 2004, the City’s negotiated goal for housing affordability with the Met
Council was that 60-77% of the city’s owner occupied homes should be affordable
for households with incomes at or below 80% of the area median income and that 37-
41% of the city’s rental homes should be affordable for households with incomes at
or below 50% of the area median income.
City Council Study Session
Discussion Item: 012207 - 3 - CDBG Proposed Allocation
Page 14
• Mixed income units should be disbursed throughout the City and not concentrated in any
one area of the City or any one development.
Large Homes for Families
• Promote and facilitate expansion of existing homes through remodeling which adds more
bedrooms and more bathrooms, 2+ car garages and other amenities.
• Promote and facilitate construction of large family-size homes with more bedrooms and
more bathrooms, (e.g. minimum 3+ bedrooms and 2+ bathrooms, 2+ car garage and
additional amenities such as den/fourth bedroom or porch or superior architecture)
suitable for families with children.
Senior Housing
• Promote and facilitate more housing options for seniors.
Land Use
• Planning Goals:
o Use infill and redevelopment opportunities to help meet housing goals.
o Promote higher density housing near transit corridors & employment
centers.
o Encourage housing density in commercial mixed use districts.
• Explore and, if appropriate promote ordinances to allow development of non-
traditional housing types and increased density in single family neighborhood that is
compatible with surrounding neighborhood.
• Explore and promote reclassification of non-residential properties and designate for
housing and other purposes.
City Council Study Session
Discussion Item: 012007 - 4 - Landscaping And Parking Ord Revisions
Page 1
4. Review of proposed Landscaping and Parking
Ordinances
Community Development
PURPOSE OF DISCUSSION: Staff is proposing revisions to the landscaping requirements
and the off-street parking requirements of the Zoning Ordinance. For the discussion, Staff would
like to present each potential ordinance to the City Council. At the meeting Staff will review our
experiences with the current ordinances and discuss recommended amendments. Staff will
follow up on comments received from the City Council; if the Council is comfortable with the
proposed changes, Staff will proceed with setting a public hearing for each of the ordinances.
BACKGROUND: The Planning Staff has reviewed the landscaping ordinance and off-street
parking ordinance and identified many ways to simplify and clarify both. The proposed
amendments would make the ordinances easier to use by consolidating and simplifying the
language, without creating major changes to the requirements. The amendments will also enable
staff to encourage the use of innovative and unique practices to enhance the quality of the natural
and built environments in St. Louis Park.
Attached is a summary of potential changes to both the landscaping and parking ordinances, if
the City Council chooses to pursue these changes.
Attachments: Summary and narrative of changes to Landscaping Ordinance
Summary and narrative of changes to Off-Street Parking Ordinance
Prepared by: Meg McMonigal, Planning and Zoning Supervisor
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
City Council Study Session
Discussion Item: 012007 - 4 - Landscaping And Parking Ord Revisions
Page 2
Landscaping Section of Zoning Ordinance
The bulk of the City’s landscaping requirements are in section 36-364 of the zoning ordinance,
although some landscaping requirements are scattered throughout our zoning ordinance. Staff is
recommending consolidating all the landscaping requirements in one place. Staff is proposing
that the existing section 36-364 be deleted and replaced by the new landscaping requirements.
The proposed landscaping requirements are summarized below.
Reasons for the amendments
Staff is proposing to make the ordinance easier to use by consolidating all landscaping
regulations into one section, and to simplify the landscaping and screening regulations without
reducing the requirements.
Summary of proposed amendments
1. Consolidation. The majority of the amendments are intended to consolidate all landscaping
regulations into one section. The regulations as written in the current zoning ordinance can
be found not only in the landscaping section, but also in the sections regarding general
zoning, parking, architectural, lighting, PUD and all ten zoning districts. This makes it
difficult for users of the ordinance to understand and find the regulations.
2. Screening. The amendment proposes changing how the city determines the required level of
screening between uses. Screening is an important function of landscaping, and staff is not
proposing to reduce the level of screening required, but only to simplify the method used to
determine the required level of screening. The existing ordinance assigns point values (plant
units) to specific trees and shrubs, and then requires a minimum number of plant units
between land uses. While the concept sounds simple, it results in an ordinance that is
difficult to read, and a process that requires a complicated study of the existing development
conditions of all neighboring properties. Staff is proposing to replace that process with
standards that simply state when a fence will be required in addition to the landscaping.
Since the fence will be in addition to required landscaping, the result in a screen that is
comparable to the bufferyards required in today’s ordinance. (Staff will present graphics to
illustrate this point.)
3. Minimum number of plant materials. The current code requires the landscaping to be a
percentage of the total value of the project. Staff proposes to switch to a simple requirement
of 1 tree per dwelling unit for multi-family, and for non-residential uses, the greater of one
tree per 1,000 square feet of gross floor area or one tree per 50 lineal feet of site perimeter.
These standards will result in levels of landscaping similar to those we are requiring today,
but will be much easier to calculate.
4. Alternative Landscaping. Occasionally, the number of plants required exceed number of
plants that can fit on the property. Staff is proposing to include an alternative landscaping
section that will allow some required plant material to be replaced with other amenities such
as plazas, public art, rain gardens and roof top gardens.
5. Miscellaneous non-substantive changes. The tree preservation regulations are proposed to be
moved to the landscaping ordinance. The approved tree and shrub list is proposed to be
removed from the ordinance and kept as a document to be referenced by the ordinance. The
document will be maintained by the planning department in cooperation with the city forester
and can be easily updated as needed.
City Council Study Session
Discussion Item: 012007 - 4 - Landscaping And Parking Ord Revisions
Page 3
Planning Commission Review
The Planning Commission reviewed the proposal at the December 6, 2006 study session. The
Commission was supportive of changes to simplify the code without compromising the content.
Commissioners encouraged staff and the city to continue to pursue landscaping alternatives (rain
gardens, art and other improvements) and methods to increase the green area and energy
efficiency such as green roofs.
Next step
Staff will review the comments received from the Council at the study session, and follow up
with a report to the Council with the proposed landscaping requirements attached for your
review.
City Council Study Session
Discussion Item: 012007 - 4 - Landscaping And Parking Ord Revisions
Page 4
Summary of changes to Off-Street Parking Requirements
As part of the on-going attempt to update the Zoning Ordinance, Staff has reviewed the ‘Off-
Street Parking’ requirements found in Section 36-361. The section has been rewritten to
improve the format, reduce the use of repetitive language, clarify confusing regulations, and
update obsolete parking requirements.
Parking regulations are closely correlated to how residents lead their day-to-day lives and how
business and services operate. If the requirements are too high, it may result in the construction
of excessively large or unfriendly parking areas. This is not only an inefficient use of land, it
creates heat islands, increases runoff and reduces green space; all of these decrease the overall
livability of the community. If the requirements are too low, neighborhoods may feel the
impacts of spillover traffic and parking. The proposed revisions work toward requirements for
the appropriate amount of off-street parking.
Attached is the proposed ordinance. Staff will review the changes at the Study Session.
Primary Changes
Required Quantity
There are several changes proposed as follows:
1. The Multi-family residential parking requirement would be changed from 2 spaces
per dwelling unit to 1 space per bedroom. This standard is commonly used by
developers, who note it accurately reflects the need for parking. The City has found it
to be a very workable standard. Based on this new and more accurate standard,
however, reductions for proximity to transit and through the Planned Unit
Development process would no longer be appropriate and would be prohibited.
2. Requirements for ‘Elderly Housing’ have become outdated. For this reason,
requirements will be updated. Revisions would require that in some situations elderly
housing developments be treated as multi-family housing.
3. High-school and post-secondary schools have been combined into a single
requirement.
4. An entry has been added for ‘Coffee Shops.’ The requirement would be for 1 space
per each 200 s.f. gross floor area. Currently, we use the restaurant requirement for
coffee shops.
5. Motor fuel station parking requirements have been altered to accommodate how such
stations have changed over time. Multiple uses would be calculated separately, so if a
convenience store was available, it would be considered “retail.”
6. The requirement for ‘Printing process’ is proposed for deletion. Printing process
effectively refers to copy centers only, which are better addressed as a typical retail
use based on today’s retail patterns.
7. Currently ‘restaurants’ are treated differently than ‘restaurants with a liquor license.’
It is proposed to combine the two categories into a single requirement at 1 space per
City Council Study Session
Discussion Item: 012007 - 4 - Landscaping And Parking Ord Revisions
Page 5
60 s.f. gross floor area. At the present time, restaurants are required to provide 1
space per 60 s.f. gross floor area, and restaurants with liquor licenses are required to
provide 1 space per 50 s.f. gross floor area. This negligible difference results in
substantial confusion and the inability to plan for long-term use of restaurant space.
8. Retail parking requirements have historically been 1 space for each 180 s.f. gross
floor area. Proposed is a change to 1 space per each 250 s.f. gross floor area. Also
proposed is a maximum parking spaces requirement, to be set at no more than 1 space
for each 150 s.f. These changes will bring retail parking standards in line with the
industry and planning standards and will provide a testing ground for the maximum
standard, which is currently not found in St. Louis Park’s parking requirements.
9. The addition of the following statement: “The requirements may be revised upward or
downward by the City Council as part of an application for a Conditional Use Permit
or Planned Unit Development based on verifiable information pertaining to parking.
Reductions
It is proposed to remove the ‘bicycle parking’ reduction. Bicycle parking would become a
requirement of all new developments. The requirement details how both long and short-term
bicycle parking should be provided, using a proactive approach that enables developers to obtain
the maximum benefit from bicycle parking.
Proof of Parking
The requirements for proof of parking currently restrict it to a maximum of 10% of the required
parking. It is proposed that the maximum be eliminated to encourage the use of proof of
parking. Additionally, new language is proposed to create a better regulatory structure by which
applicants will explicitly know what will be required of them should they seek proof of parking.
Design Requirements
Several changes are proposed for the design requirements section, as follows:
1. Surfacing requirements would be clarified. Currently, they call for the use of an
‘approved paving surface.’ The proposal calls for the use of bituminous asphalt,
concrete, or pavers. This allows for the use of permeable pavers.
2. A requirement for walkways has been added in the proposed regulations. The
walkway would serve to ensure pedestrian safety and access is maximized.
3. Requirements for ‘Yards’ and ‘Residential Parking’ have been moved to the parking
lot design requirements section. Each is currently a stand-alone section, but function
in a more understandable way as a part of the parking lot design requirements.
Landscaping
All landscaping requirements have been removed from the proposed parking ordinance. The
requirements are all preserved in the new landscape ordinance. This change is part of the
important streamlining required for the new landscape ordinance.
City Council Study Session
Discussion Item: 012207 - 5 - Future Study Session Agenda
Page 1
5. Future Study Session Agenda Planning Administrative Services
PURPOSE OF DISCUSSION:
To assist the City Council and the City Manager in setting the next study session agenda.
BACKGROUND:
At each study session, approximately five minutes are set aside to discuss the next study session
agenda. For this purpose, attached please find the tentative agenda and proposed discussion
items for a special study session on February 5th.
Attachments: Future Study Session Agenda Planning
Prepared By: Marcia Honold, Management Assistant
Approved By: Tom Harmening, City Manager
City Council Study Session
Discussion Item: 012207 - 5 - Future Study Session Agenda
Page 2
Future Study Session Agenda Planning
Monday, February 5, 2007
Special Study Session - Tentative Discussion - 6:30 p.m.
A. Telecommunications Advisory Commission (TAC) Annual Report – Administrative
Services (10 minutes)
Council to review and discuss the TAC annual report in advance of their meeting with the
commissioners at a future study session.
B. Human Rights Commission (HRC) Work Plan, Bylaws and Annual Report –
Administrative Services (10 minutes)
Council to review and discuss the adopted bylaws, 2006-07 work plan and 2006 annual
report prepared by the Human Rights Commission (HRC) prior to meeting with the HRC
at a future study session.
C. Charter Commission – Administrative Services (20 minutes)
Charter Commission member John Orenstein and Lynne Carper to provide an update to
Council about their review of the Charter as it pertains to elections.
Council Meeting – 7:30 p.m.
Following the Council meeting, Special Study session reconvenes
D. Liquor License Ordinance Changes – Administrative Services (45 minutes)
Staff to discuss the feedback from the licensees as it relates to the proposed liquor license
ordinance changes and is requesting feedback from Council on next steps.
E. Future Agenda Planning – Administrative Services (5 minutes)
8:30 p.m. End of Meeting
City Council Study Session
Written Report: 012207 - 6 - Active Community Planning
Page 1
6. Active Community Planning Community Development
PURPOSE OF REPORT:
To introduce the City Council to the proposed Active Community Planning project prior to
Council consideration of the consulting services contract on February 5. Blue Cross Blue Shield
of Minnesota is funding this project.
BACKGROUND:
Physical inactivity is one of the leading causes of preventable death and disability in Minnesota.
The goal of Active Community Planning is to integrate public health into community planning
and design and promote opportunities for physical activity as part of residents’ daily routines.
General Project Tasks:
Review previous sidewalk and trails planning, assemble data, assess the current system
Gather community input
Develop goals and policies that integrate health and physical activity into land use decisions
and infrastructure investments
Prepare the Transit section of the Comprehensive Plan
Prepare the Bicycle and Pedestrian section of the Comprehensive Plan
Develop implementation plans and marketing materials
Early input from the recent Vision St. Louis Park initiative highlighted the community’s desire
for more and better sidewalks and trails, as well as a fit and healthy community. In response, the
City applied for and received $75,000 to undertake Active Community Planning through a
competitive process from Blue Cross Blue Shield of Minnesota (BCBS) Prevention Minnesota.
This funding will assist in funding the transit, bicycle and pedestrian elements of the
Comprehensive Plan updates, as well as help the City explore policies that promote or support
active living.
This project responds to the recommended “Vision St. Louis Park” goals and action steps, and
recognizes public health as an element of City planning policy.
City Council approved a contract with BCBS in December that commits the City to undertake
and complete this project in 2007. Staff sent a request for proposals to three qualified planning
firms. We received one proposal from SRF Consulting Group, Inc. Staff reviewed the proposal
and we are satisfied that the SRF has a strong understanding of the project, has an experienced
project team, will place a strong emphasis on process and community participation, and is
committed and enthusiastic about each aspect of the project.
City Council Study Session
Written Report: 012207 - 6 - Active Community Planning
Page 2
Proposed Public Input Process
The plan is to collaborate, involve and consult with the community at various levels. Our efforts
will focus on advancing, not duplicating, the efforts of the Sidewalks and Trails Vision Action
Team. The planning process will include a Community Charrette, a seven-member Citizen
Advisory Committee (CAC), and a Community Open House. The CAC will have a defined role
and will meet three times over the course of the planning process. Members would include
representatives from each ward, the school district, the business community, the Park and
Recreation Advisory Commission, and the Planning Commission. At least one of the members
would have to wear two hats to maintain the seven-person committee. A meeting outline that
describes the general goals and format of each public meeting is attached for your review. The
proposed public input consumes a significant amount of time and resources dedicated to the
project, but is essential to developing successful plans and transportation systems.
PROCESS:
City Council approves the contract with SRF Consulting Services on February 5, 2007
City Council appoints Community Advisory Committee (CAC) in February or early March
Consultant leads a Community Charrette
City Council Study Session discussion regarding emerging preferred alternative(s) prior to
the Community Open House
Consultant leads a Community Open House
City Council Study Session discussion regarding the outcomes of the Community Open
House and the CAC recommendations
City Council accepts the final report and perhaps adopts the final plan though a
comprehensive plan amendment
Attachments:
Meeting Outline and Schedule of City Council Updates/Review
Introduction to the SRF Consulting Group Project Team (supplement)
Prepared by: Sean Walther, Senior Planner
Reviewed by: Meg McMonigal, Planning and Zoning Supervisor
Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
City Council Study Session
Written Report: 012207 - 6 - Active Community Planning
Page 3
Active Community Planning
City of St. Louis Park
Meeting Outline and Schedule of City Council Actions/ Reviews (01-17-07)
City Council appoints Community Advisory Committee (CAC) members
Meeting #1 (CAC)
Make connections to previous planning work (Vision, previous Sidewalk and Trail plan,
Comprehensive Plan)
Establish baseline understanding of existing conditions, issues, opportunities and
challenges
Review goals and objectives for the project
Solicit initial public input from CAC members
Meeting #2 (Community Charrette)
Generate broad public input
“Hands on” participation in identifying issues and proposed solutions (mapping exercise)
Extra effort will be made to invite youth, seniors, and other user groups to this workshop
City Council will be invited to attend
Staff will prepare a written report to City Council after the Community Charrette
Meeting #3 (CAC)
Present charrette products to CAC
Conduct “truthing” exercise with CAC to define priorities for further development
Staff will present the emerging preferred alternative(s) at a City Council Study Session prior
to the Community Open House to get direction and comments
Meeting #4 (Community Open House)
Present refined plan elements to public in open house format that encourages “one on
one” discussions of remaining issues and concerns.
Use questionnaire to provide an indication of general public acceptance of proposed plan
City Council will be invited to attend
Meeting #5 (CAC)
Present final draft of the plan to the CAC
Get concurrence and recommendation for approval of the plan from the CAC
Identify “citizen champion(s)” to maintain project momentum as projects move forward
in to implementation.
There will be either a discussion item or written report at a City Council Study Session
regarding the outcomes of the Community Open House and the CAC recommendations
City C ouncil will accept the final report and may adopt the final plan though a
comprehensive plan amendment
City Council Study Session
Written Report: 012207 - 7 - Senior Community Services Dial-A-Ride Program
Page 1
7. Senior Community Service’s Dial-a-Ride Program Community Development
PURPOSE OF REPORT: To inform the Council of Senior Community Services (SCS)
initiative to create a dial-a-ride transportation program serving suburban Hennepin County
residents which will eliminate current boundaries between existing transportation programs and
cities. SCS is requesting funding contributions from all the communities intended to be included
in the service area. SCS is seeking a contribution from St. Louis Park of $10,000 for 2007
(program starting on July 1, 2007) and $20,000 for 2008. Unless Council wishes to discuss this
further, staff plans on bringing this matter to the Council for formal approval at a future meeting.
BACKGROUND:
SCS is a not-for-profit social service agency, providing a number of programs for the elderly to
help them remain independent, including the operation of five dial-a-ride transportation
programs covering a number of cities in western suburban Hennepin County. SCS is working on
a plan in coordination with PRISM, another transportation provider operating in northern
Hennepin County, to eliminate the current boundaries between the transportation programs
currently operating throughout the many communities in Hennepin County. SCS proposes an
expanded dial-a-ride program that would encompass multiple cities in the County. Attached are
an outline of SCS’s dial-a-ride program goals and a map of Hennepin County indicating the
cities that are projected to be included in the 1st phase of the boundary free transportation
program slated to begin on July 1, 2007. SCS hopes that the program can be expanded to the
western and southern part of the county in the future. Many of the current transportation
programs have restrictive service areas and/or destinations and times of operation. SCS hopes to
eventually create a county wide dial-a –ride program similar to the Dakota County’s DARTS
transportation program. Rider eligibility for the new program will not be restricted by age or
income and will be accessible for mobility impaired riders. Riders will be asked to pay a $5.00
fee per one-way trip and there is no limit on the number of trips taken per week. SCS will
require a 15 minute “window” when scheduling pick-ups. The vehicles used will be
handicapped accessible.
Senior Community Services has received a start up grant from the Department of Human
Services that will cover part of their costs for the first year, but is seeking a contribution from St.
Louis Park of $10,000 to begin service starting July 1, 2007, and $20,000 for continued service
for 2008. The amount of the contribution was determined based on community size and the
anticipated number of riders. Based on similar size cities, SCS is estimating that St. Louis Park
will generate approximately 3000 rides annually. SCS has secured funding commitments for the
operation of the program from the other cities in the shaded service area (attached). Future
contributions requests will be determined based on transportation funding received from the Met
Council, which they will be eligible for after two years of operation, and revenues generated by
the riders.
For comparison: The City of Edina, a city slightly larger in size (47,000+ vs. 44,000+) than St.
Louis Park, is contributing $25,000 in 2007 to continue to have Senior Community Services
operate the Edina Dial-a-Ride Transportation Program administered by SCS.
City Council Study Session
Written Report: 012207 - 7 - Senior Community Services Dial-A-Ride Program
Page 2
ISSUES:
St. Louis Park is currently served by several transportation programs, each operating
independently. Although the programs provide a valuable and needed service, program
restrictions regarding service areas, ride destinations, age requirements and inability to serve
riders with mobility impairments diminishes the flexibility of the programs. Existing
transportation programs include:
• Metro Mobility: Large service area but rider must medically qualify in order to eligible.
Metro Mobility requires a 2 hour window for scheduling pick-ups. There is no restriction
on ride destination.
• STEP Volunteer Program: Medical appointments only and limited to one ride per
week, but will travel to most areas of the metro area. Rider must be able to transfer
themselves in and out of car; no wheelchairs but will allow a walker. Service is provided
by volunteer drivers utilizing their own vehicles.
• Jewish Family and Children Services (JFCS) Deikel Transportation Program:
Serves individuals over 60 years of age and they must be able to transfer themselves in
and out of car; no wheelchairs or heavy walkers. Also, must be assessed by JFCS Senior
Services for case management service needs. Medical appointments are a priority over
other appointments. Serves Mpls area, some restrictions apply.
SCS has met with representatives from each of the organizations operating a transportation
programs in the community. SCS has stated that they anticipate that the existing programs will
continue to operate and that they plan to support and coordinate with each during periods of high
ridership.
Annette Sanders, Family and Children Jewish Services NORC Program, Rita Kach, Lennox
Senior Program, Jackie Olafson, STEP, and Dorothy Karlson, Chair of the St. Louis Park Family
Collaborative Transportation Committee, all agree that a dial-a-ride transportation program
covering an expanded service area, that does not restrict ride destinations and one that provides
more options for mobility impaired residents would be a positive addition to the community. All
have expressed their support for SCS’s proposed transportation program, but also indicate that
the existing programs do serve a specific need and that they anticipate continued operation.
The need for a variety of transportation modes allowing residents and visitors to easily and
inexpensively travel throughout the city and the entire metro region was identified through the
Visioning process as one of the City’s primary focus areas. Creation of a county wide dial-a-ride
program is consistent with many of the ideas and goals proposed by the Visioning Transportation
Action Team including:
• Creating a superior transportation system,
• Alleviate barriers,
• Transportation system should strive to be simple, convenient, safe and inexpensive for
everyone,
• All the transportation system components and modes should be integrated and designed
to support one another,
• Embrace existing and future technology to make transportation more convenient and cost
effective,
• Our transportation system is an innovative model for other communities, and
• Coordinate with neighboring cities’ transit efforts.
City Council Study Session
Written Report: 012207 - 7 - Senior Community Services Dial-A-Ride Program
Page 3
Based on the community support for creating a dial-a-ride program and the potential benefits that
a flexible transportation program would provide, staff proposes that the Council approve a
$10,000 funding contribution to cover program costs for the period of July 1, 2007 through
December 31, 2007. Following the first six months of operation, staff will evaluate the
program’s operation and its ability to serve the transportation needs of St. Louis Park residents.
A determination of whether to continue funding the program for 2008 will be based on staff’s
assessment and Council approval. Staff proposes to utilize the Housing Rehab Fund as the
funding resource.
Next Steps:
Unless the Council would like to discuss this further, staff will prepare the necessary documents
for the City to participate in SCS’s dial-a-ride program for the period covering July 1, 2007
through December 31, 2007. Staff will bring the documents for city council approval on a future
agenda. The agreement will include an option for the City to provide continued funding for the
program for 2008 contingent upon Council approval. Staff will review the programs
performance following the first six months of operation and provide an update to the Council and
a determination regarding continued funding in December, 2007.
Attachments: Senior Community Services: Goals
Service Area Map (Supplement)
Prepared by: Michele Schnitker
Reviewed by: Kevin Locke
Approved by: Tom Harmening, City Manager
City Council Study Session
Written Report: 012207 - 7 - Senior Community Services Dial-A-Ride Program
Page 4
Senior Community Services
10709 Wayzata Boulevard, Suite #111, Minnetonka, MN 55305
(952)541-1019 / www.seniorcommunity.org
“Working to Eliminate Transportation Boundaries in Hennepin County”
7/25/06
• Goal – Eliminate transportation boundaries for the large population of transit
dependent elders that reside in Hennepin County. Currently, there are a number
of separate dial-a-ride programs operating within Hennepin County. These
programs are confined to an individual city or a grouping of no more than six
cities. There is no transportation service available for elders, as there is in some
of the other Metropolitan Counties, enabling them to travel anywhere within
Hennepin County (unless an elder is eligible for Metro Mobility).
• Progress To Date
o A transportation coordination agreement has been completed between
Senior Community Services and PRISM and the shaded area on the
attached map represents the expanded dial-a-ride service area. A person
residing within the shaded boundaries will be able to travel anywhere
within the 14 – 15 city area on the jointly operated and coordinated dial-a-
ride program. The projected service hours are Monday – Friday, 8:00
a.m. – 4:00 p.m. The estimated fare per one-way ride is $5.00. We
anticipate beginning this program in 2007 and operating for two to three
years before attempting further expansion.
• Future
o We want to begin a dialog among cities that either currently have dial-a-
ride programs, cities that desire such a program and transportation
providers. The next step, after a few years, would be to incorporate
additional cities such as Bloomington, Eden Prairie, Richfield and Hopkins
into the dial-a-ride area so that the entire middle north to south portion of
Hennepin County will have boundary-free dial-a-ride transportation. We
are also working with organizations that provide transportation in
Minneapolis with the aim of incorporating it into the mix at some point.
o We expect to be faced with some administrative challenges in regards to
the coordination of a dial-a-ride program jointly operated by Senior
Community Services and PRISM. i.e. meshing policies/guidelines,
obtaining and running a reservation & scheduling software program,
obtaining three vehicles that will be dedicated to this dial-a-ride service
and other items as they arise. We expect the unexpected and will learn as
we go and share the information as needed.
o Senior Community Services currently runs other dial-a-ride transportation
services that include the cities of Mound, Spring Park, Navarre,
Minnetonka Beach, Orono, Minnetrista, St. Bonifacius, Long Lake,
Medina, Wayzata, Excelsior, Deephaven, Greenwood, Shorewood, Tonka
Bay, Greenfield, Independence, Loretto, Maple Plain, Rockford and two
towns in Wright County: Delano and Franklin Township. Our desire for the
future is to include all of these cities in the boundary-free dial-a-ride
transportation service eventually expanding Hennepin County-wide.
City Council Study Session
Written Report: 012207 - 8 - November 2006 Interim Financial Statements
Page 1
8. November 2006 Financial Statements Finance
PURPOSE: REPORT
Attached are the November 2006 financial statements for the General Fund and the Park and
Recreation fund. The list below summarizes what is included in this packet.
1. Monthly financial statements for the overall general fund and park and recreation fund by
account summary level comparing the annual budget figures to the eleventh month of
2006 actual figures.
2. Monthly financial statements for expenditures of the general fund by each department
and for expenditures of the park and recreation fund by each division that compares the
annual budget figures to the eleventh month of 2006 actual figures.
Please note that a negative sign in front of a revenue figure indicates a positive number or rather
actual revenue received. In addition, when comparing the “Monthly Financial Report” to the
“Departmental Expenditure report”, the “Departmental Expenditure Report” does not include
budgeted or actual transfers nor miscellaneous expenses that are included as “other expense”.
In reviewing the November financial statements, it is important to note a couple of key factors
that had an impact this month to the monthly statements provided:
GENERAL FUND
Revenue:
Intergovernmental revenue decreased by approximately $119,000 which is attributable to
the receipt of the Fitness Grant for the Fire Dept. and the first half installment for the
Market Value Homestead Credit, both of which were received in October. November
activity has now reverted to normal activity which includes the Dispatch and E-911 funds
of approximately $24,000 and $5,000 respectively.
Charges for Services increased by approximately $24,000 due to two months of salary
reimbursements by the Housing Authority encompassing October and November.
Contributions/Donations decreased by $4,640 which were from funds donated from
businesses toward the purchases of automatic external defibrillators within the City.
Expenditures:
Personal Services expenditures decreased by approximately $73,000 which is due to a
reduction in seasonal help as winter approaches.
Supplies expenditures increased by approximately $32,000 which is attributable to
purchases in Public Works for road salt of $24,000, uniforms in Police for $4,000 and
building/structure supplies in Facilities Maintenance for $4,000.
Non-capital equipment decreased by approximately $21,000 which resulted from
purchases of fitness equipment for the Fire Department in October related to the Fitness
Grant.
City Council Study Session
Written Report: 012207 - 8 - November 2006 Interim Financial Statements
Page 2
Services and Other Charges expenditures increased by approximately $103,000 due to the
following items: Administrative Services - $34,000 – Election Judge payments;
Community Development - $30,000 – Community Partners payment to STEP; Fire -
$21,000 – physicals for Fitness Grant; Human Resources - $8,000 – compensation
consulting, leadership assessments for $7,000 and job posting advertisements totaling
$3,000.
PARKS AND RECREATION
Revenues:
Intergovernmental revenue increased by approximately $22,000 which is attributable to
the second half payment from the school district for annual park and recreation
improvements.
Miscellaneous revenue decreased by approximately $47,000 which is attributable to a
decrease in ice rental revenue. Monthly ice rental revenue will increase or decrease
based on the schedule of ice rental payments received from the largest ice us ers (i.e.:
Hockey Association, High Schools and various leagues).
Contribution/Donations decreased by approximately $2,700 which were from funds
donated from businesses toward the funding of a canoe landing in October.
Expenditures:
Services and Other Charges Expenditures increased by approximately $30,000 which is
attributed to the removal of D.E.D. trees from private properties.
Additional reminders from previous reports:
Since the City budgets on an annual basis, the budget numbers that appear on the monthly
financial reports are annual figures. However, the actual revenues and expenditures are
monthly figures. Therefore, you will see much fluctuation in the month to month
comparison.
The interest revenue allocation is not yet reflected in the Year -to date actual numbers.
Therefore, interest revenue is showing as a negative number. This number will be offset
with the interest earnings once the allocation is completed.
Due to the fact that overall revenues are low during the beginning months of each year,
the city keeps a reserve of approximately four months of expenditures for cash flow
purposes.
Attachments: Monthly Financial Statements
Prepared By: Brian Swanson, Accounting Manager
Reviewed By: Jodi Bursheim, Assistant Finance Director
Approved By: Tom Harmening, City Manager
City Council Study Session
Written Report: 012207 - 9 - Utility Billing Conversion Status Report
Page 1
9. Status Report - Utility Billing Conversion Finance
PURPOSE OF REPORT:
This report is intended to update the City Council regarding the impending software conversion
for the LOGIS processing system. This final switch is planned for mid-March, with a new utility
bill format being the most visible change for residents.
BACKGROUND:
The current utility billing software was hand-coded by LOGIS staff in the mid 1990s. The
software was difficult to maintain and lacked many desired features. LOGIS made the decision
to convert two years ago to CIS Infinity Systems which is a utility billing system. This software
is supported by Advanced Utility Systems Corporation.
Several cities have already converted to the new system and worked out most of the conversion
kinks. The conversion schedule was split out to four groups of cities. We are included in the
third group and will be the 13th city out of 18 cities to convert to the new system.
This software will automate many tasks that currently require manual intervention, which will
save on staff time. We will also reduce errors by updating our financial system directly rather
than our current cumbersome file transfer process.
The implementation process has forced us to review our base customer data. We now have
much improved data for making rate and usage analyses in the future. We reviewed all areas for
ways to simplify and organize our data to meet our current reporting needs. We have generated
several control reports to ensure all accounts are being charged appropriately for services they
receive. We have reviewed our customer database to ensure consistency throughout. In
addition, we have reviewed all tax exempt status accounts and updated the accounts to reflect
their most recent status as provided by our requested verification notice. Furthermore, we have
looked for ways to improve our collection process and were able to implement additional
automated notices to increase collection efforts.
Prepared by: Bruce DeJong, Finance Director
Jodi Bursheim, Assistant Finance Director
Approved by: Tom Harmening, City Manager
City Council Study Session
Written Report: 012207 - 10 - Citywide Wireless Update
Page 1
10. Citywide Wireless Update Information Resources
PURPOSE OF REPORT:
The most recent action taken by the City Council regarding wireless was its December 4, 2006
approval of the management partner agreement with Unplugged Cities, LLC. In the weeks since,
staff has been engaged in several follow-up activities to prepare for citywide deployment. The
goal of this report is to update Council on the overall project status and major activities
underway.
OVERALL PROJECT STATUS:
The summary overall status currently suggests the project continues to be on track to deliver the
wireless service to most parts of the City by the end of July. Technical options for and
coordination with larger MDU’s (multiple dwelling units) is a major current focus of the
preparation and planning efforts. It is potential delays presented by working with MDU owners
and managers that could mean service comes later to their inhabitants. Successfully making
service available to MDU inhabitants is viewed as central to overall program success. Thus,
developing marketing efforts in general and especially targeted at MDU’s is one of the first
major efforts underway.
From a scheduling perspective, much of the wireless equipment has already arrived and is being
stored by ARINC in St. Louis Park. The current plan calls for installing and testing initial
equipment in a small section in the northeast quadrant of town next month. Following successful
testing, the plan is to complete building the northeast quadrant, then move to southeast,
northwest, and southwest quadrants in that order. Boundaries of each quadrant and more specific
schedules for deployment are intensively under discussion between ARINC, Unplugged Cities,
and City staff as part of the project management plan.
MAJOR ACTIVITIES:
Since Council action on December 4, major activities have focused on completing the agreement
with ARINC; finishing pilot billing through the City; transferring billing to Unplugged Cities;
and final fiber, radio, and solar planning and design. The wireless network is made up of many
components and coordination among many parties to make the building of the network as
smooth as possible with minimal interruption to existing operations.
To aid in this process, recruitment has begun for a Broadband Coordinator to assume daily
liaison duties among the City, ARINC, Unplugged Cities, MDU’s, and current and potential
wireless service subscribers as we move to a citywide scale. The Broadband Coordinator is the
only additional City position resulting from this private-public partnership. The expense for this
position will be funded by the wireless enterprise. On the other hand, Unplugged Cities has been
recruiting for several support and help desk technicians and staff for the wireless storefront and
billing functions per the City’s agreement with UPC.
Space for the wireless storefront, to be located on the first floor of City Hall, is being designed
and will be available this spring. Major distribution of wireless equipment will occur at City Hall
and in neighborhoods themselves. The City Hall storefront will be used for the on-going
subscriber service, equipment distribution, and in-person provision and problem resolution. UPC
plans to include some early morning, evening, and weekend hours to be convenient to
subscribers.
City Council Study Session
Written Report: 012207 - 10 - Citywide Wireless Update
Page 2
There are many other project activities. Major tasks on which Council will be regularly updated,
especially over the next 6 months of intense work, include:
Marketing Tasks
Message for Pre-Registered / Pilot Interested / Other
Prospective Folks
Schedule & Conduct Workshops and Chat Nights
Develop Marketing Plan
• Business
• Residential
• MDU's
Prepare New / Prospective Subscriber Brochure
Prepare Subscriber Installation CD
Develop MDU strategy
ARINC Lead Tasks
Final Design
• Wireless Radios and Customer Bridges
• Fiber
• Solar
Project Management Plan / Schedule
• Fiber
• Wireless network (by phase)
UPC Lead Tasks
Re-draft subscriber policies and documentation
• Service Agreement
• Acceptable Use Policy
• FAQ’s
• Privacy Policy
Develop subscriber phase-in strategy
Customer care of pilot subscribers
Complete pilot billing with SLP
Transfer pilot subscribers to UPC
Experiment with various CPE’s in advance of rollout
Server Farm / Second Floor Design)
Plans for Storefront, Help Desk, Tech Support, Billing
Determine Storefront Needs / Timing
Plan for Phased Rollout – Distribution / Install Fest /
Involve Others – Seniors, Telecomm Commission,
Schools, etc.
Credit Card / ACH Payment Options
Convert Pre-Registration to Subscription
ParkWiFi Billing Form
Enhanced Security to ParkWiFi
SLP Lead Tasks
Complete UPC and ARINC agreements
Finish pilot billing
Postcards to Residents / Businesses in Advance of
Construction / Installation
City Council Study Session
Written Report: 012207 - 10 - Citywide Wireless Update
Page 3
Server Farm / Second Floor Preparation
CPE Purchase Options
Hire / Make Space for Wireless Broadband Coordinator
Schedule / Prepare Storefront
On-Going Council Communications
On-Going Community Communications / Marketing
On-Going School District Communications / Involvement in
Digital Inclusion / Fiber Network
Tree Trimming Contract with Forestry
Core Network Elements
Network Testing Plan
• Fiber
• Coverage
• Performance
• CPE
Ad Revenue Strategy
• Tool-Bar
• Web Page Links
Wireless Coverage and Kiosks for Major City Buildings
For more details and updated information on ParkWiFi, please visit
http://www.stlouispark.org/residents/wireless.htm
Prepared By: Clint Pires, Chief Information Officer
Approved By Tom Harmening, City Manager
City Council Study Session
Written Report: 012207 - 11 - TSS Structure Update
Page 1
11. Organizational Structure Update - Department of Technology and
Support Services
Information
Resources
PURPOSE OF REPORT:
The purpose of this report is to update Council on organizational changes resu lting from Council
direction regarding citywide communications efforts and wireless services, in addition to the
addition of support for GIS needs (geographical information systems, or mapping of critical city
data). These changes are designed to both provide streamlined management of growing and
converging technology and communications efforts and meet ever-increasing external and
internal service delivery demands. There are no unfunded or unplanned for budget implications
associated with these structural changes.
BACKGROUND:
Over the last few years, the Department of Technology and Support Services (TSS) has been
expanded to address new obligations and provide additional support to meet existing obligations.
Most of these changes including the revamped City web site, which turned 1 year old on January
16, have been in the works for some time. For example, Jason Huber joined TSS as Web
Developer in October 1995. These structural changes are in response to demands for additional
technology and communications work from staff, the City Council, and the community. And
there is still much work to do. Attached is the revised organizational chart effective January 1,
2007. What follows are some major points to help chronicle and explain the changes.
Local Programming Moved: During Cable TV franchising negotiations, the City
Council directed that the City assume responsibility for local origination (LO)
programming previously provided by Time Warner/Comcast on Channel 16. In order to
do this, three people have been hired and will be supported by franchise fees paid by
Cable TV subscribers. Program Manager Leslie Ferrell and two part-time Program
Producers – Adam Wadsten and Paul Broden – joined us in January. Scott Smith, who
has been employed for several years, will support LO programming and assist in Civic
(Channel 17) and Community (Channels 15 and 96) programming activities
Communications Coordinator Moved: The City Council has indicated its desire for the
City’s communication functions to continue to be enhanced and that we ensure
coordination of all communications activities, especially as they converge with
technology. Jamie Zwilling is our new Communications Coordinator and is now
supervising the Communications Division, which includes all Cable TV and Web staff.
The web duties had previously been moved from Administrative Services. Now, printed
and overall communications responsibilities have been moved. Jamie will also have a
strong on-going relationship with the City Manager’s Office and the Police Department's
Community Liaison (Marney Olson) to recognize the importance of citywide
communications especially with respect to neighborhoods. Our relationship with City-
Image will continue so Jamie may take on his first major project – working with staff,
Council, and many others in the community to lead a marketing and branding process
directed by the City Council.
City Council Study Session
Written Report: 012207 - 11 - TSS Structure Update
Page 2
Citywide Wireless Approved: The City Council approved a citywide wireless service. While
most of the service will be provided by Unplugged Cities (UPC), one new staff member will be
added by the City – the Broadband Coordinator – and we hope to have that person on board
sometime in February or March. This position will be funded by the wireless enterprise, without
an effect on the City’s budget. UPC will also provide its own staff to cover the Wireless Store,
where wireless subscribers will pick up accessories.
GIS Technician Approved: In the 2006 budget process, the City Council approved the
addition of a GIS (Geographic Information Systems) Technician. We hope to have that
person on board in February. This will provide additional support for mapping
applications in high demand by City staff and which we hope to share via the City web
site with our constituents.
Network Administrator Position Replaced: With the increased demand for IT related
services and the addition of a GIS Technician, the position of Network Administrator has
been eliminated and replaced with IT Manager, who will also be responsible for
supervision of IT staff. Brenda Nelson, who has been Network Administrator with the
City since 1998, will assume this new position and retain primary responsibility for
network management with the assistance of contract work as needed.
Director Position Renamed: Many changes and staff additions have occurred. The
Director has needed to reduce the number of direct reports to him for some time. We
have also remodeled to make room for additional Communications staff in the Fire
Office. Additional remodeling will occur to accommodate the GIS Technician,
Broadband Coordinator, and Wireless Store. With the convergence and addition of all
communications, IT, and support services in one department, the City Manager has
decided to replace the department head’s title of Director with Chief Information Officer
(CIO). While CIO is not commonly used in smaller municipal organizations like ours, it
is an industry standard title. Clint Pires will assume this position and have direct reports
of Jamie Zwilling (Communications Coordinator), Brenda Nelson (IT Manager), Nancy
Giwoyna (Senior Support Services Rep), and the Broadband Coordinator. There is no
change in position value or salary related to changing the title from Director to CIO, and
it continues to be considered a department head position.
Department Renamed: TSS (Technology and Support Services) was established in
2003. Since that time, there has been the continual addition of various duties, especially
the web, overall communications, and wireless. One thing all of these duties have in
common is "information", as highlighted by the City Manager's establishment of CIO. As
a result, TSS will also change its department name to Information Resources to better
reflect current responsibilities.
City Council Study Session
Written Report: 012207 - 11 - TSS Structure Update
Page 3
The most important message in all of this is Information Resources is here to do even more than
before. Some of these duties are simply moved from other departments or organizations (Cable
TV, Communications Coordinator, Web), while some are new (GIS Technician and Broadband
Coordinator / Citywide Wireless). The attached chart is intended to list which division is
responsible for which major tasks. There will be much more communications to come on our
plans to expand Cable TV and communications efforts, especially local origination and
marketing and branding. In addition, there is much more to come on strategies to reduce the
backlog of IT and Support Services projects including long-term planning for enhancements, and
engaging initiatives spawned by Vision St. Louis Park.
Attachments: Organizational Chart – Department of Information Resources
Prepared By: Clint Pires, Chief Information Officer
Approved By: Tom Harmening, City Manager
City Council Study Session
Written Report: 012207 - 11 - TSS Structure Update
Page 4