HomeMy WebLinkAbout2007/03/05 - ADMIN - Agenda Packets - City Council - RegularAGENDA SUMMARY
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
MARCH 5, 2007
7:30 p.m.
7:00 p.m. Economic Development Authority Meeting
7:30 p.m. CITY COUNCIL MEETING
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations
3. Approval of Minutes
Action: Corrections/amendments to minutes – Minutes approved as presented.
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or
which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either
a Councilmember or a member of the audience, that item may be moved to an appropriate section of the
regular agenda for discussion.
Action: Motion to approve the agenda as presented and to approve items on the consent
calendar.
(Alternatively: Motion to add or remove items from the agenda, motion to move
items from consent calendar to regular agenda for discussion and to approve those
items remaining on the consent calendar.)
5. Boards and Commissions
6. Public Hearings
7. Requests, Petitions, and Commissions from the Public
8. Resolutions, Ordinances, Motions and Discussion Items
8a. Project Report: Local Street Rehabilitation Project – Area 3, Project No. 2006-
1000 and Municipal State Aid (MSA) Street Rehabilitation Project – Area 3,
Project No. 2006-1100
This report considers both the Residential Pavement Management Project and the
MSA Street Rehabilitation Project scheduled for the 2007 construction season in
Area 3 of the City’s Pavement Management Program. The streets selected for
work will have their existing asphalt pavement removed and then replaced with a
new asphalt surface. Other work associated with the project will include water
main replacement on select streets and drainage system repairs.
Recommended
Action:
Motion to adopt resolution accepting this report, establishing
and ordering Improvement Project No. 2006-1000 and
Improvement Project No. 2006-1100, approving plans and
specifications, and authorizing advertisement for bids.
9. Communications
10. Adjournment
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call
the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
ST. LOUIS PARK CITY COUNCIL
MEETING OF MARCH 5, 2007
SECTION 4: CONSENT CALENDAR
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Council member or a member
of the audience, that item may be moved to an appropriate section of the regular agenda for discussion.
4a. Motion to approve Professional Services Agreement with Lockridge Grindal Nauen for
2007.
4b. Motion to approve Resolution in support of the Glencoe Railroad Mitigation Project.
4c. Motion to adopt a Resolution approving a Minor Amendment to a Planned Unit
Development (PUD) for parking lot traffic circulation and parking structure
improvements at 3800 and 3900 Park Nicollet Boulevard and 5100 Excelsior Boulevard,
subject to conditions in the Resolution.
4d. Motion to approve the issuance of a Taxable TIF Revenue Note, Series 2007A, in an
original aggregate principal amount not to exceed $2,600,000 to facilitate the development
of the second phase of the Hoigaard Village mixed-use project.
4e. Motion to approve Resolution establishing a special assessment for the installation of a
fire suppression sprinkler system at 3230 Gorham Ave., St. Louis Park, MN 55426.
4f. Motion to adopt a Resolution Authorizing the Execution of a Grant Agreement with the
Metropolitan Council.
4g. Motion to approve amendments to the St. Louis Park Community Celebration Service
Agreement with Parktacular, Inc.
4h. Bid Tabulation: Motion to reject the bids for the Sanitary Grit Disposal Facility
– Project No. 2006-1500 and authorize re-advertisement for bids.
4i. Motion to approve for Filing the Planning Commission Minutes of January 3, 2007.
4j. Motion to approve for Filing Vendor Claims
St. Louis Park City Council Meeting
Item: 030507 - 4a - Professional Services Agreement Lockridge Grindal Nauen
Page 1
4a. Motion to approve Professional Services Agreement with Lockridge Grindal Nauen
for 2007.
BACKGROUND:
As discussed with Council at a recent study session, federal relations services are needed to
attempt to secure federal funding for transportation improvements within the City of St. Louis
Park. The list of Council’s priority projects includes:
§ Hwy. 7 and Wooddale
§ TH100 – full build project
§ Hwy 7 and Louisiana
§ Glencoe Railroad Mitigation Project
In 2009, the federal transportation authorization (SAFTE-LU) will be renewed and legislators
will choose transportation projects nationwide for funding over a six year period of time. Staff
believes that this may be the only viable source of funding for these projects. In order to seek the
funding, Council and staff will need professional assistance to make successful applications.
The Glencoe project is the only exception to this, as staff is seeking a federal appropriation
(annual process) for the remaining $2.5 million.
For this purpose and at Council’s direction, staff has identified Dennis McGrann, Lockridge
Grindal Nauen P.L.L.P. as the lead lobbyist for this legislative effort. The city will retain Mr.
McGrann for 2007, with the understanding that the contract will likely be renewed in 2008 and
2009 to prepare for the SAFTE-LU appropriation process. His scope of services is described in
detail in the attached letter of agreement. The city will continue to work with Vic Moore and
Doug Franzen, Rider Bennett, for state appropriation requests.
FINANCIAL:
The professional services agreement is Lockridge Nauen Grindal is for $36,000 annually, with a
monthly retainer of $3,000. As previously discussed, the source of funding for this contract will
be HRA levy proceeds.
Attachment: Professional Services Agreement with Lockridge Grindal Nauen P.L.L.P.
Prepared By: Marcia Honold, Management Assistant
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 030507 - 4a - Professional Services Agreement Lockridge Grindal Nauen
Page 2
St. Louis Park City Council Meeting
Item: 030507 - 4a - Professional Services Agreement Lockridge Grindal Nauen
Page 3
St. Louis Park City Council Meeting
Item: 030507 - 4a - Professional Services Agreement Lockridge Grindal Nauen
Page 4
St. Louis Park City Council Meeting
Item: 030507 - 4b - Resolution Supporting Glencoe RR Mitigation Project
Page 1
4b. Motion to approve Resolution in support of the Glencoe Railroad Mitigation
Project.
BACKGROUND:
The Cities of Minnetonka, St. Louis Park, and Hopkins have been jointly working to eliminate
noise and vibration disturbances to their residents living adjacent to segments of rail lines where
rail car sorting operations are performed. In 1999, the Cities funded a noise study that concluded
that these sorting operations generate noise levels that exceed the State of Minnesota noise
standards. Since that time, the cities have actively pursued a permanent solution to mitigate the
noise from these rail operations.
Council has previously passed two resolutions, 01-119 and 05-079, in support of this project.
The cities, with the help of State Representative Steve Simon and State Senator Ron Latz and
former State Senator Steve Kelley, received $700,000 in state funding in 2006 for this project.
The remaining project dollars, $2.5 million, must be secured before the state monies are
available for construction.
The switchyard will be owned and operated by the McLeod County Rail Authority in
cooperation with the City of Glencoe and will be primarily used by the Twin Cities and Western
Railroad (TC&W), which operates the rail cars and has been a cooperative partner with the
cities. In addition, this project will also benefit the Southwest LRT; a future station in Hopkins
will be built where there are existing rail blocking operations.
Council is being asked to adopt a resolution in support of the appropriation for the FY2008 HUD
appropriation process. Staff is in the process of submitting the necessary information to our
Senators and Congressperson to allow this appropriation request to be made. Senators Norm
Coleman and Amy Klobuchar have indicated strong support for this project as has Congressman
Keith Ellison. Senator Coleman was able to insert $1 million for this project in FY2007.
However, it was not included in the House version and following the election, no action was
taken on the FY2007 HUD bills. Due to the size of the appropriation, it may require two funding
cycles for this project to be funded.
RECOMMENDATION:
Council to make a motion to approve the resolution of support for a federal appropriation for a
railroad switching yard in Glencoe, Minnesota.
Attachment: Resolution in support of the Glencoe Railroad Mitigation Project
Prepared by: Marcia Honold, Management Assistant
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 030507 - 4b - Resolution Supporting Glencoe RR Mitigation Project
Page 2
RESOLUTION NO. 07-029
RESOLUTION IN SUPPORT OF A
FEDERAL APPROPRIATION FOR A RAILROAD SWITCHING YARD
IN GLENCOE, MN
WHEREAS, Cities of Minnetonka, St. Louis Park and Hopkins (the Cities) have been
jointly working to eliminate noise disturbances to their residents living adjacent to segments of
rail lines where rail car sorting operations are performed.
WHEREAS, in 1999, the Cities funded a noise study that concluded these sorting
operations generate noise levels that exceed the State of Minnesota noise standards; and
WHEREAS, the Cities have actively pursued short-term and long-term solutions to
mitigate the noise from these rail operations. To date, the short-term solutions have provided
little improvement; and
WHEREAS, the construction of a switching yard in Glencoe, Minnesota was identified
as the long-term solution that would completely eliminate the blocking operations from the
residential communities. A switching yard would be beneficial to Glencoe from both an
operational and an economic development standpoint; and.
WHEREAS, the state of Minnesota appropriated $700,000 for the construction of the
switching yard in 2006;
WHEREAS, an application for a Federal capital transportation appropriation for this
project in the amount of $2,500,000 for land acquisition and design, development costs, and
economic development funds to aid in the construction of a new railroad switching yard in
Glencoe has been submitted; and
NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of St.
Louis Park does hereby support the application for a federal appropriation by the Cities of
Minnetonka, St. Louis Park and Hopkins, in cooperation with the City of Glencoe and the
McLeod County Rail Authority for a railroad switching yard in Glencoe, Minnesota.
Reviewed for Administration: Adopted by the City Council March 5, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 030507 - 4c - Minor Amendment PUD - Parking Ramp at Park Nicollet Clinic
Page 1
4c. Motion to adopt a Resolution approving a Minor Amendment to a Planned Unit
Development (PUD) for parking lot traffic circulation and parking structure
improvements at 3800 and 3900 Park Nicollet Boulevard and 5100 Excelsior
Boulevard, subject to conditions in the Resolution.
BACKGROUND:
On August 2, 1993, the City Council adopted Resolution No. 93-117 granting approval of Phase
I of a PUD to develop Park Nicollet Medical Center. A Master Plan for future Phase II was also
approved, however this phase requires subsequent approval by the City Council. A portion of
the Phase II plan was approved in 1996.
Park Nicollet is requesting a Minor Amendment to the PUD to make changes to the City-owned
parking structure at 3900 Park Nicollet Boulevard, and to expand the drive lane south of the
parking structure in order to allow two-way traffic. This will improve access to parking and
circulation through the campus.
The changes to the parking structure include creating a new exit on the west side of the south
building elevation, closing the existing exit, and reconfiguring the parking stall striping and
loading areas within the ramp to improve efficiency. (See Sheet A1 in the exhibits.)
The traffic disruptions within the campus are expected to be limited to two to four weeks
depending upon weather conditions.
SITE LOCATION:
St. Louis Park City Council Meeting
Item: 030507 - 4c - Minor Amendment PUD - Parking Ramp at Park Nicollet Clinic
Page 2
ANALYSIS:
The proposed changes are consistent with the original approvals for the project. The proposed
changes improve access to existing parking and improve traffic circulation through the site and
inside the ramp.
The Zoning Ordinance allows for Minor Amendments to Planned Unit Developments if the
proposed changes or modifications do not have an effect on the approved uses, required parking,
floor area ratios, ground floor area ratios, useable open space, modifications to section
requirements, or changes resulting in off-site impacts.
The proposal to widen the existing one-way drive lane to accommodate two-way traffic results in
a small net loss of open space (500 square feet). However, the campus would continue to meet
or exceed open space requirements.
The proposed changes result in a net loss of two parking stalls. However, the campus will
continue to meet parking requirements. In addition, the proposed changes would improve access
to currently underutilized parking stalls.
The proposed site plan meets all ordinance design standards. The proposed drive lane is paved
and finished with curb and gutter. Within the project area, four existing trees would be preserved
and three trees removed. The applicant will plant three replacement trees within the project area.
City staff reviewed the proposal and recommends approval with the following conditions:
§ The applicant installs tree protection fencing prior to any land disturbing activities.
§ The applicant installs a “Do Not Enter” or “No Right Turn” sign for eastbound traffic on
Auto Club Way at the approach to the parking lot exit.
§ The applicant installs a hydrant marker on the new hydrant.
§ The applicant installs very clear signage indicating the clearance height for vehicles on the
pedestrian walkway (skyway).
Staff included the above recommendations as conditions of approval.
RECOMMENDATION:
Staff recommends approval of the Minor Amendment subject to the conditions in the resolution.
Attachments: Resolution
Park Nicollet Medical Center Final PUD Master Plan (supplement)
Development Plans (supplements)
Prepared by: Sean Walther, Senior Planner
Reviewed by: Meg McMonigal, Planning and Zoning Supervisor
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 030507 - 4c - Minor Amendment PUD - Parking Ramp at Park Nicollet Clinic
Page 3
RESOLUTION NO. 07-030
Amends and Restates Resolution Nos. 93-117, 96-180 and 03-141
A RESOLUTION AMENDING AND RESTATING RESOLUTION NOS.
93-117 ADOPTED ON AUGUST 2, 1993, 96-180 ADOPTED NOVEMBER
18, 1996, AND 03-141 ADOPTED OCTOBER 7, 2003 AMENDING THE
FINAL PLANNED UNIT DEVELOPMENT UNDER SECTION 36-367 OF
THE ST. LOUIS PARK ORDINANCE CODE RELATING TO ZONING
FOR PROPERTY ZONED O – OFFICE, C2 – COMMERCIAL AND RC –
HIGH DENSITY MULTIPLE FAMILY RESIDENTIAL LOCATED AT
THE NORTHEAST QUADRANT OF EXCELSIOR BOULEVARD AND
HIGHWAY 100
WHEREAS, Park Nicollet applied to the City Council for a Minor Amendment to the
Final Planned Unit Development (Final PUD) for Park Nicollet Medical Center, legally
described as:
Lots 1-5, Block 1, Tower Place
WHEREAS, Park Nicollet proposes to make parking lot circulation and parking
structure improvements at 3800 and 3900 Park Nicollet Boulevard and 5100 Excelsior
Boulevard, legally described as Lots 1, 4 and 5, Block 1, Tower Place; and
WHEREAS, the City Council considered the information related to Planning Case No.
07-03-PUD and the effect of the proposed parking lot circulation and parking structure
improvements on the health, safety, and welfare of the occupants of the surrounding lands,
existing and anticipated traffic conditions, the effect on values of properties in the surrounding
area and the effect of the use on the Comprehensive Plan, and compliance with the provisions of
the Zoning Ordinance; and
WHEREAS, a Final PUD for Phase I - Park Nicollet Medical Center was approved
regarding the subject property to permit Phase I of a medical clinic pursuant to Resolution No.
93-117 of the St. Louis Park City Council dated August 2, 1993 which contained conditions
applicable to said property; and
WHEREAS, a Final PUD was approved for a portion of Phase II development to allow a
two-story expansion and remodeling of the 3850 Park Nicollet Boulevard medical clinic building
pursuant to Resolution No. 96-180 of the St. Louis Park City Council dated November 18, 1996
which contained conditions applicable to said property; and
WHEREAS, a Minor Amendment to the Final PUD was approved for an interim parking
lot expansion at 3850 and 3900 Park Nicollet Boulevard pursuant to Resolution No. 03-141 of
the St. Louis Park City Council dated October 7, 2003 which contained conditions applicable to
said property; and
St. Louis Park City Council Meeting
Item: 030507 - 4c - Minor Amendment PUD - Parking Ramp at Park Nicollet Clinic
Page 4
WHEREAS, it is the intent of this resolution to continue and restate the conditions of the
permit granted by Resolution Nos. 93-117, 96-180 and 03-141, to add the amendments now
required, and to consolidate all conditions applicable to the subject property in this resolution;
and
WHEREAS, the contents of Planning Case Files 93-18-PUD, 96-26-PUD, 03-49-PUD
and 07-03-PUD are hereby entered into and made part of the public record for this case.
CONCLUSION
NOW THEREFORE BE IT RESOLVED, that Resolution Nos. 93-117 (document not
filed), 96-180 (filed as Document No. 6683405), and 03-141 (filed as Document Nos. 8227410
and 3878564) are hereby restated and amended by this resolution which continues and amends a
Final Planned Unit Development to the subject property for the purpose of permitting parking lot
circulation and parking structure improvements within the at the location described above based
on the following conditions:
The Final PUD to permit Phase I of a medical clinic at the location described is granted
based on the findings set forth above and subject to the following conditions:
1. Approval of the Indirect Source Permit for Phase I and Phase II of the project as
approved in the preliminary PUD by the Minnesota Pollution Control Agency.
2. Approval of the roadway improvement plans submitted as part of the Indirect Source
Permit application by the Minnesota Department of Transportation and the Hennepin
County Department of Transportation.
3. Approval by the City and execution of a development agreement between the City,
PNMC Holdings and Frauenshuh Companies which identifies responsibilities of each
relating to the project.
4. Approval of the final plat of Tower Place.
5. Vacation of West 39th Street.
6. EDA redevelopment agreements with PNMC Holdings and Frauenshuh Companies are
incorporated herein by reference to the extent they are compatible with the development
agreement and the conditions of approval of this resolution. City Council intent is to
implement both redevelopment and development agreement and give effect to all
provisions of each.
7. The approval of this Final PUD applies only to those elements listed as Phase I
improvements on Exhibit A – Master Plan Phase I to be completed by PNMC Holdings.
Final PUD approval for retail and theater development by Frauenshuh Companies on
Lots 6 & 7 and Phase II of PNMC Holdings development will required subsequent
approval by the City. (amended by conditions 12-18 on 10/7/03)
St. Louis Park City Council Meeting
Item: 030507 - 4c - Minor Amendment PUD - Parking Ramp at Park Nicollet Clinic
Page 5
8. Development of Phase I on Lots 1-5 Tower Place Addition shall be in accordance with
the following exhibits:
Exhibit A – Master Plan, Phase I (Sheet MP1)
Exhibit B – Master Plan, Phase II (Sheet MP2)
Exhibit C – Site Layout (Sheets C2.1, C2.2, C2.3)
Exhibit D – Site Utilities (Sheets C3.1, C3.2, C3.3)
Exhibit E – Site Grading (Sheets C5.1, C5.2, C5.3)
Exhibit F – Landscape Planting (Sheets L0, L2.1, L2.2, L2.3)
Exhibit G – Landscape Irrigation (Sheets L3.1, L3.2, L3.3)
Exhibit H – Lighting Plans (Sheets E1, E2, E3, E4)
Exhibit I – Building Elevations (Sheets A3.01W, A3.01P, A3.01M, A3.02M)
The Final PUD for a portion of Phase II development to allow a two-story expansion and
remodeling of the 3850 Park Nicollet Boulevard medical clinic building is granted based on the
findings set forth above and subject to the following conditions:
9. The site shall be developed, used and maintained in accordance with the Approved Final
Plan Exhibits for Phase I Tower Place (Case No. 93-18-PUD as approved by Resolution
No. 93-117) except that references to the West Building shall be amended to include 4
approved levels and Exhibit I: Building Elevation Sheet A.301W (West Building) shall
be replaced by Exhibits J and K: Partial Phase II Building Elevations as incorporated by
reference herein.
10. All exterior building materials for the two additional floors and additional skyway level
shall match materials used on the existing building and skyway.
11. The redevelopment agreement with the EDA/City shall be amended prior to issuance of
building permits to reflect the approved addition and address and define more specifically
the applicant's responsibilities to assist in paying for off-site infrastructure improvements
including the widening of the Excelsior Boulevard bridge over Highway 100.
The Planned Unit Development shall be amended on October 7, 2003 to permit an
interim paved parking lot, incorporate all of the preceding conditions and add the following
conditions:
12. The interim parking lot shall be developed, used and maintained in accordance with
Exhibits J-M such documents incorporated by reference herein.
13. Prior to any site work, developer shall:
a. Obtain a Watershed District permit, if required.
b. Install required silt and tree protection fencing.
c. Submit a revised site plan that incorporates a curb design for angled parking stalls
as approved by the Zoning Administrator.
d. Final storm water calculations must be submitted and approved by the Public
Works Director.
St. Louis Park City Council Meeting
Item: 030507 - 4c - Minor Amendment PUD - Parking Ramp at Park Nicollet Clinic
Page 6
14. Prior to starting site work the following conditions shall be met:
a. Sign assent form and revised official exhibits.
b. Submit financial security in the form of cash escrow or letter of credit in the
amount of 125% of the costs of landscaping and signage and additional cash
escrow for cleaning public streets in an amount determined by Public Works.
15. The developer shall comply with the following conditions.
a. All City noise ordinances shall be complied with, including that there be no
construction activity between the hours of 10 p.m. and 7 a.m. on weekdays and 10
p.m. and 9 a.m. on weekends and holidays.
b. The site shall be kept free of dust and debris that could blow onto neighboring
properties.
c. Public streets shall be maintained free of dirt and shall be cleaned as necessary.
d. The Zoning Administrator may impose additional conditions if it becomes
necessary in order to mitigate the impact of construction on surrounding
properties.
16. The developer must install signage at the parking lot exit prohibiting left turns between
11:00 a.m. and 1:00p.m. as approved by the Public Works Director.
17 Should the Public Works Director determine traffic is a problem in the future, the City
may required the developer to install a right turn in/out island at the parking lot exit at the
developer/owners expense.
18. The developer or owner shall pay an administrative fine of $750 per violation of any
condition of this approval.
The Planned Unit Development shall be amended on March 5, 2007 to permit certain
parking lot circulation and parking structure improvements, incorporate all of the preceding
conditions and add the following conditions:
19. The parking lot circulation and parking structure improvements shall be developed, used
and maintained in accordance with Sheets EX1, C4, A1, C6, C5 and such documents
incorporated by reference herein, with the following modifications:
a. The applicant shall install a “Do Not Enter” or “No Right Turn” sign for
eastbound traffic on Auto Club Way at the approach to the parking lot exit.
b. The applicant shall install a hydrant marker on the new hydrant.
c. The applicant shall install very clear signage indicating the clearance height for
vehicles on the pedestrian walkway (skyway).
St. Louis Park City Council Meeting
Item: 030507 - 4c - Minor Amendment PUD - Parking Ramp at Park Nicollet Clinic
Page 7
20. Prior to any site work the applicant developer shall:
a. Sign assent form and revised official exhibits.
b. Submit financial security in the form of cash escrow or letter of credit in the
amount of 125% of the costs of landscaping and signage and additional cash
escrow for cleaning public streets in an amount determined by Public Works.
c. Obtain a Watershed District permit, if required.
d. Obtain City building and erosion control permits.
e. Install required silt and tree protection fencing.
21. The developer shall comply with the following conditions.
a. All City noise ordinances shall be complied with, including that there be no
construction activity between the hours of 10 p.m. and 7 a.m. on weekdays and 10
p.m. and 9 a.m. on weekends and holidays.
b. The site shall be kept free of dust and debris that could blow onto neighboring
properties.
c. Public streets shall be maintained free of dirt and shall be cleaned as necessary.
d. The Zoning Administrator may impose additional conditions if it becomes
necessary in order to mitigate the impact of construction on surrounding
properties.
22. The developer or owner shall pay an administrative fine of $750 per violation of any
condition of this approval.
Reviewed for Administration: Adopted by the City Council March 5, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park Council Meeting
Item: 030507 - 4d - Hoigaard Village TIF Note II Consent
Page 1
4d. Motion to approve the issuance of a Taxable TIF Revenue Note, Series 2007A, in an
original aggregate principal amount not to exceed $2,600,000 to facilitate the
development of the second phase of the Hoigaard Village mixed-use project.
PURPOSE:
Section 2.01 of the Enabling Resolution that established the City’s Economic Development
Authority contains provisions limiting the powers granted to the EDA. The first of these limiting
provisions states that “the sale of all bonds or obligations issued by the EDA must be approved by
the City Council before issuance.” Thus, before the EDA is permitted to issue any “bonds or
obligations” the City Council must adopt a resolution approving the issuance of these bonds or
obligations.
BACKGROUND:
On March 5, 2007 the City’s Economic Development Authority (EDA) approved the issuance of a
Taxable TIF Revenue Note (Series 2007A) in an aggregate principal amount not to exceed
$2,600,000 to facilitate the development of the second phase of the Hoigaard Village mixed-use
project. This action also requires City Council approval.
Like the previously approved Series 2006A Note, the proposed Hoigaard Village Series 2007A
TIF Note is a taxable tax increment revenue obligation that will be sold to third parties to assist
Union Land II (the “Redeveloper”) with various site improvement costs authorized pursuant to
the Redevelopment Contract between the EDA and the Redeveloper, dated March 6, 2006.
Because the Note is being sold to third parties (rather than issued to the Redeveloper as a pay-as-
you-go reimbursement of qualified costs), it is a true “bond or obligation” under the Enabling
Resolution.
As a reminder, this Note is considered a revenue based obligation, meaning that it is not
“backed” by the City’s taxing authority (non General Obligation based). Repayment of this
Note/Bond relies solely on the tax increment revenue that the project generates and a personal
guarantee of the Redeveloper. If tax increment revenues are not sufficient, the City is not
required to make up any shortfalls.
RECOMMENDATION:
The EDA’s legal counsel prepared the attached authorizing resolution and staff recommends its
approval as presented.
Attachment: Resolution
Prepared by: Greg Hunt, Economic Development Coordinator
Approved by: Tom Harmening, City Manager
St. Louis Park Council Meeting
Item: 030507 - 4d - Hoigaard Village TIF Note II Consent
Page 2
RESOLUTION NO. 07-031
RESOLUTION APPROVING THE ISSUANCE OF A
TAXABLE TAX INCREMENT REVENUE NOTE
(HOIGAARD VILLAGE PROJECT), SERIES 2007A, IN AN
ORIGINAL AGGREGATE PRINCIPAL AMOUNT NOT TO
EXCEED $2,600,000.
THEREFORE BE IT RESOLVED by the City Council (“Council”) of the City of St.
Louis Park, Minnesota (the “City”) as follows:
Section 1. Recitals.
1.01. The City and the St. Louis Park Economic Development Authority (the
“Authority”) have heretofore approved the establishment of the Elmwood Village Tax
Increment Financing District (the “TIF District”) within Redevelopment Project No. 1 (the
“Project”), and have adopted a tax increment financing plan for the purpose of financing certain
improvements within the Project.
1.02. Pursuant to Minnesota Statutes, Section 469.178, the Authority is authorized to
issue and sell its bonds for the purpose of financing a portion of the public Redevelopment costs
of the Project. Such bonds are payable from all or any portion of revenues derived from the TIF
District and pledged to the payment of the bonds. The Authority has found and determined that it
is in the best interests of the Authority that it issue and sell its Taxable Tax Increment Revenue
Note (Hoigaard Village Project), Series 2007A in an original aggregate principal amount not to
exceed $2,600,000 (the “Series 2007A Note”) for the purpose of financing certain public
redevelopment costs of the Project.
1.03. Pursuant to the Enabling Resolution Establishing an Economic Development
Authority for the City of Saint Louis Park, dated November 3, 1988 (the “Enabling Resolution”),
the sale of all bonds or obligations issued by the Authority must be approved by the Council
before issuance.
St. Louis Park Council Meeting
Item: 030507 - 4d - Hoigaard Village TIF Note II Consent
Page 3
Section 2. Note Approved.
2.01. The Council hereby approves issuance of the Note in accordance with the terms
set forth in the Authority’s Resolution Awarding the Sale of, and Providing the Form, Terms,
Covenants and Directions for, the Issuance of a Taxable Tax Increment Revenue Note (Hoigaard
Village Project), Series 2007A in an Original Aggregate Principal Amount Not to Exceed
$2,600,000.
Reviewed for Administration Adopted by the City Council March 5, 2007
City Manager Mayor
Attest:
_______________________________
Nancy Stroth, City Clerk
St. Louis Park City Council Meeting
Item: 030507 - 4e - 3230 Gorham Sprinkler Special Assessment
Page 1
4e. Motion to approve Resolution establishing a special assessment for the installation
of a fire suppression sprinkler system at 3230 Gorham Ave., St. Louis Park, MN
55426.
BACKGROUND:
Gorham Properties, LLC, owner of the commercial building at 3230 Gorham Ave, has requested
the city to authorize the installation of an automatic fire suppression sprinkler system for the
commercial building and assess the cost against the property in accordance with the city’s special
assessment policy.
ANALYSIS:
The special assessment policy for installation of automatic fire sprinkler systems in existing
buildings was adopted by the City Council in 1995. The city promotes the installation of fire
suppression sprinkler systems and facilitates their installation to promote general public health,
safety and welfare within the community.
The Building Code requires the installation of a fire sprinkler system due to a major remodeling
project of the building. The property owner will be hiring a contractor to install the sprinkler
system throughout the building and bring it up to compliance with the current code. Based on
the proposed work, the system qualifies for the city’s special assessment program. The property
owner has petitioned the city to authorize the installation of the fire sprinkler system and to
special assess the cost of the installation. Sprinkler plans have been submitted and approved by
city staff. The total eligible cost of the installation has been determined to be $28,026.00. An
administrative fee of $140.00 will be added to the special assessment.
Staff has determined that adequate funds are available through the Permanent Improvement
Revolving Fund to fund this special assessment project.
Attachment: Resolution
Prepared By: Cary Smith, Fire Marshal
Reviewed By: Luke Stemmer, Fire Chief
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 030507 - 4e - 3230 Gorham Sprinkler Special Assessment
Page 2
RESOLUTION NO. 07-032
RESOLUTION AUTHORIZING INSTALLATION
AND SPECIAL ASSESSMENT OF
FIRE SPRINKLER SYSTEM AT
3230 Gorham Ave., St. Louis Park, MN 55426
WHEREAS, Gorham Properties, LLC, a commercial property, located at 3230 Gorham
Ave. has petitioned the City of St. Louis Park to authorize a special assessment for the
installation of a fire sprinkler system in the building on the benefited property; and
WHEREAS, the Property Owner has agreed to waive their right to a public hearing, right
of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Fire Marshal related to the installation of the fire sprinkler system.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The petition from the Property Owner requesting the approval and special
assessment for the fire sprinkler system is hereby accepted.
2. The installation of the fire sprinkler system in conformance with the plans and
specifications approved by the Fire Department and Department of Inspections is
hereby authorized.
3. The total estimated cost for the design and complete installation of the fire
sprinkler system is accepted at $28,026.
4. An administrative fee of $140.00 for processing shall be added to the special
assessment.
5. The total special assessment against the property will be $28,166.00.
6. The property owners have agreed to waive their rights to a public hearing, notice
and appeal from the special assessment; whether provided by Minnesota Statutes,
Chapter 429, or by other statutes, or by ordinance, City Charter, the Constitution,
or common law.
7. The property owners agree to pay the city for the cost of the above improvements
through a special assessment over a ten (10) year period at six percent (6%)
interest.
St. Louis Park City Council Meeting
Item: 030507 - 4e - 3230 Gorham Sprinkler Special Assessment
Page 3
8. The property owners agree to execute an agreement with the city and any other
documents necessary to implement the installation of the fire sprinkler system and
the special assessment of all costs associated therewith.
Reviewed for Administration: Adopted by the City Council March 5, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 030507 - 4f - Metropolitan Council LCDA Grant
Page 1
4f. Motion to Adopt a Resolution Authorizing the Execution of a Grant Agreement with
the Metropolitan Council.
BACKGROUND:
The City of St. Louis Park applied for a grant from the Metropolitan Council through the
Metropolitan Livable Communities Act Demonstration Account in 2006 in relation to the
Hoigaard Village redevelopment. The project location is in the northwest quadrant of Highway
100 and 36th Street West.
The Metropolitan Council approved the City’s request for grant funds in December of 2006. The
total grant amount of $1,505,184.00 is to be used as follows:
Amount
Requested
Amount
Recommended
Use of Funds
$612,235 $612,235 Stormwater Pond Construction
$70,000 $70,000 Demolition of obsolete structures on West 36th Street
$478,059 $478,059 Sidewalk construction on West 36th Street
$344,800 $344,800 Street lighting, benches, permanent bike racks on West 36th Street
RECOMMENDATION:
Staff recommends the adoption of a Resolution Authorizing the Execution of a Grant Agreement
with the Metropolitan Council.
Attachment: Resolution Authorizing the Execution of a Grant Agreement with the
Metropolitan Council
Prepared by: Adam Fulton, Associate Planner
Reviewed by: Meg McMonigal, Planning and Zoning Supervisor
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 030507 - 4f - Metropolitan Council LCDA Grant
Page 2
RESOLUTION NO. 07-033
RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH
THE METROPOLITAN COUNCIL
WHEREAS, the City of St. Louis Park has made application to the Metropolitan Council
through its Metropolitan Livable Communities Act Demonstration Account relating to the
Hoigaard Village project located in the northwest quadrant of Highway 100 and 36th Street
West;
WHEREAS, the Metropolitan Council has approved the City of St. Louis Park’s request
for grant funds;
WHEREAS, it is necessary for the City of St. Louis Park to enter into a grant agreement
with the Metropolitan Council as a part of receiving said grant funds;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that the Mayor and City Manager are authorized to execute the grant agreement
with the Metropolitan Council.
Reviewed for Administration: Adopted by the City Council March 5, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 030507 - 4g - Parktacular Agreement
Page 1
4g. Motion to approve amendments to the St. Louis Park Community Celebration
Service Agreement with Parktacular, Inc.
BACKGROUND:
In July of 2003, a Committee made up of staff, Councilmember Sue Santa, PRAC (Park and
Recreation Advisory Commission), a school rep and members of the Parktacular Committee
began to define the future working relationship between the City and Parktacular. The
Committee met several times throughout two years to develop the Service Agreement document
that was presented and approved by the City Council on December 19, 2005.
NEW ADDITIONS TO THE SERVICE AGREEMENT:
The following amendments have been discussed and agreeed upon by City staff and the
Parktacular Committee. These amendments have also been reviewed and approved by the City
Attorney.
Changes were made in the following areas:
• Boards and Committees (3.1)
• Legal Administration subject (3.2)
• Volunteer Staff (3.8)
• Carnival (4.5)
• Event Button (4.8)
• Security (4.9)
• Parade Unit (4.12)
• Parade Unit and Trailer (5.6)
RECOMMENDATIONS:
Staff is recommending that Council approve the amended St. Louis Park Community Celebration
Service Agreement as attached to this report It is our hope that future Parktacular Committees
can use this Agreement as a guiding tool to plan a successful event.
Attachment: Community Celebration Service Agreement
Prepared by: Cindy Walsh, Parks & Recreation Director
Rick Birno, Recreation Superintendent
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 030507 - 4g - Parktacular Agreement
Page 2
St. Louis Park
Community Celebration
Service Agreement
This instrument constitutes the acknowledgement of a working relationship, dated December 19,
2005, between the CITY OF ST. LOUIS PARK (“City”) and PARKTACULAR, INC., a
Minnesota non-profit corporation, commonly referred to as the PARKTACULAR
CELEBRATION COMMITTEE (“Parktacular”). The document is designed to regulate and
manage the affairs of the annual St. Louis Park community celebration.
1. Purpose of Celebration
The purpose of Parktacular is to promote a spirit of pride, a sense of community and an
atmosphere of celebration for all residents of the City of St. Louis Park.
2. Intent
The operation of the community celebration shall be managed in a relationship with the City
as specified in this document.
3. Parktacular Corporate Structure
Parktacular acknowledges and represents the following as to its corporate operations:
3.1 Incorporation: Parktacular, Inc. is a Minnesota non-profit corporation incorporated
under and pursuant to the Minnesota non-profit corporation act.
3.2 Board and Committees: The Board of Directors is not less than three and not more
than nine positions. Director positions include chairpersonpresident, past
chairpersonsecretary, treasurer and up to six at-large positions. Directors are elected at
an annual meeting to serve a term of three years.
All committees are approved by the Board of Directors. These generally include
parade, fundraising, ambassador, carnival, volunteer, senior event, marketing,
entertainment, event planning and health. The City provides a staff liaison to
Parktacular who is not a voting Board member.
3.3 Insurance: Parktacular is responsible for purchasing all insurance reasonably needed to
produce and operate the annual event. The types of insurance purchased will include, at
a minimum, general liability, board/committee/volunteer liability, and event liability for
each event scheduled or attended.
The City of St. Louis Park and the St. Louis Park Public School District must be listed
as additional insured on all policies. Minimum amounts of coverage and limits of
policies will be established by the City’s Finance Director. Copies of all insurance
policies must be submitted to the City when facility requests are outlined.
St. Louis Park City Council Meeting
Item: 030507 - 4g - Parktacular Agreement
Page 3
3.4 Financial: The Parktacular fiscal year operates from August 1 through July 31. The
financials and all Committee accounts are managed under the direction of the Board
and the Parktacular Treasurer. All fundraising, financial transactions and the fiscal
operation of the Celebration are the responsibility of Parktacular and are independent of
the City of St. Louis Park.
3.5 Legal Administration: Parktacular is responsible for any and all expenses associated
with legal requirements, advice, defenses and any other attorney fees. This includes
fees and expenses the City of St. Louis Park incurs as a result of the working
relationship. Parktacular will be contacted in advance of any calls or meetings
scheduled with the City attorney for approval of the expense.
3.6 Contractual: Except as set forth herein, any and all contracts with vendors or other
third parties necessary to produce and operate the Celebration are the sole responsibility
of Parktacular. All contractual agreements must be authorized by a resolution from the
Parktacular Board of Directors.
3.7 Infrastructure:
CITY
• Maintain and fund a Parktacular events informational phone line.
• Provide a business mailbox at the Rec Center.
• Organize and fund any mailing associated with resident notification concerning
parade routes, neighborhood meetings, road closures and general event disruptions.
• Provide for and fund a general storage area not to exceed at a minimum size of 6’ x
6’ for storage of historical information, signage, equipment, etc.
• Provide a link from City website to Parktacular event website.
PARKTACULAR
• Design, maintain and fund a Parktacular website.
• Responsible for distribution of all mail.
• Responsible for all marketing and general mailing expenses.
• Responsible for all expenses associated with printed materials needed for the
business of the organization of the event.
• Maintain and publish phone and e-mail contacts for all aspects of the Parktacular
Celebration.
St. Louis Park City Council Meeting
Item: 030507 - 4g - Parktacular Agreement
Page 4
3.8 Volunteer Staff: Parktacular is responsible for scheduling, training and implementing
volunteer on-site representatives and work groups for the Celebration. The
responsibilities include on-site coordinator for all pre-event set-up (carnival, food
vendors, portable bathrooms, etc.), event day(s) or site supervisor and work groups for
trash removal, program preparation/breakdown and all other support needed to operate
event. Schedules, names and contact information must be submitted to the City liaison
on or before the first scheduled day of pre-event set-up. All new volunteers who are 18
years and older and are working with youth or youth programs must complete and pass
a criminal history check. It is also required that all returning volunteers who are
working with youth or youth programs must complete a criminal history check a
minimum of every two years.
4. Parktacular Event
4.1 Organization Timelines: The Celebration organizational timeline will be set by the
Parktacular Board of Directors. Items listed below are time sensitive:
• November: Set date for following year’s event.
• December: Provide marketing information for the Parks & Recreation brochure.
• January: Submit preliminary facility needs requests.
• May: Submit City maintenance and staffing requests.
4.2 Event Schedules: The schedule for the annual Celebration will be a minimum of one
day and not exceed four days. The Celebration will generally be scheduled during the
third week and/or weekend of June.
4.3 Marketing: The marketing plan should include but not be limited to:
CITY
• Publish in the Parks & Recreation brochure.
• Publish on the City website.
• Provide link from City website to Parktacular website.
• Publish in the City newsletter.
• Hang Celebration monument banners provided by Parktacular.
• Distribute Celebration flyers at City buildings provided by Parktacular.
• Sell buttons at City buildings provided by Parktacular.
• Provide informational phone line.
• Copy up to 50, 8 ½”x 11” colored marketing flyers.
PARKTACULAR
• Design and develop all marketing materials.
• Maintain Parktacular website.
• Print and distribute Celebration flyers.
• Print and sell Celebration buttons.
• Write and submit all press releases.
• Purchase advertising.
• Update monument banners.
• Update phone information line.
• Be on-site at all times during Celebration for information purposes.
St. Louis Park City Council Meeting
Item: 030507 - 4g - Parktacular Agreement
Page 5
4.4 Food Vendors: Food vendors operating at the Parktacular Celebration are the sole
responsibility of Parktacular. All vendors must be approved by the City Health
Inspector and have the appropriate licenses needed to operate and serve food items.
Parktacular and/or its vendors are responsible for all fees associated with inspections
and appropriate licensing. Food vendors are responsible for set-up, storage, operation,
waste, power needs, and clean-up and tear down at each specific location. The City
expects Parktacular to offer food sales opportunities to local (St. Louis Park based)
service groups and businesses before contracting with outside organizations. The City
expects local organizations and/or service groups to have exclusive sales rights for their
specific products during the length of the Celebration. The City will work with
Parktacular to determine food service locations on site during the Celebration.
4.5 Carnival: Parktacular must submit to the City annually prior to December 1st a written
request for a carnival operation for the following year’s Celebration which may be
approved or denied. If the carnival is approved, the following is a list of conditions for
the operation of a carnival:
• City must approve any and all locations.
• Parktacular is responsible for selecting and contracting with a reputable carnival
operation.
• City must approve the number of days and hours of operation.
• Carnival owner is required to have processed current year criminal history
background checks on all employees and volunteers. Any employee/volunteer with
a criminal history is not allowed to have any contact with youth during the
Parktacular event in St.Louis Park.
• City must approve the music and noise levels.
• Carnival owner must provide statement of insurance and list the City of St. Louis
Park and Parktacular as additional insured on the policy.
• Carnival owner or Parktacular is responsible for inspections, permits, and fees
associated with the operation of a carnival on City property.
• Parktacular is responsible for all power needs associated with the operation of a
carnival.
• City may or may not approve overnight accommodation location for carnival staff.
When approved, the carnival owner will be fully and financially responsible for
conduct and any expense associated with use of City property for overnight
accommodations. This includes returning the site to its original condition upon
exiting the site.
• Carnival owner will be responsible for all utility locates through Gopher One.
• Carnival owner and Parktacular will need to work with City staff on entire carnival
operation area including specific ride and service booth locations.
• Carnival owner and Parktacular will be responsible for any and all repair damage
needed to restore asphalt, irrigation, turf, sidewalk, curb, concrete, trees, etc.
• City will provide all barricades needed to identify carnival space.
St. Louis Park City Council Meeting
Item: 030507 - 4g - Parktacular Agreement
Page 6
4.6 Parade: Parktacular will annually operate a parade on a route agreed upon by both the
Parktacular and the City. Responsibilities for parade implementation include:
CITY
• Schedule two or three organization meetings.
• Approve route and staging/breakdown areas.
• Notify Hennepin County for permit.
• Notify residents impacted by route and schedule neighborhood meeting, if
necessary.
• Sign and barricade route.
• Provide Public Safety support at key intersections.
• Provide traffic control where needed.
• Provide Street Department support.
• Provide Parks Department support.
• Provide volunteer vests.
• Trim trees on parade route.
• Organize neighborhood meetings.
• Pick up parade route barricades and signs.
• Sweep and clean parade route streets one day in advance of parade.
• Publish parade route on City website.
• Host wrap-up meeting (if necessary).
PARKTACULAR
• Attend organization meetings.
• Approve route.
• Organize and advertise parade.
• Lay out staging area.
• Lay out breakdown area.
• Recruit and supervise parade volunteers.
• Direct the parade.
• Attend neighborhood meetings.
• Provide parade coordinators phone number, address, and email address.
• Set fees for parade participation.
• Organize cable coverage.
• Clean up parade route at conclusion of Celebration.
• Obtain permits for all facilities needed to implement parade.
• Design and implement parade insurance waiver requirements for local parade
participants.
• Staff volunteers at all barricaded streets for staging area, route and breakdown area.
4.7 Ambassador: The Ambassador program is the sole responsibility of Parktacular. The
City does not provide any support for the program.
St. Louis Park City Council Meeting
Item: 030507 - 4g - Parktacular Agreement
Page 7
4.8 Event Button: The event button design, supplier, distribution and sale is the sole
discretion of the Parktacular Committee. Parktacular Committee may also choose not to
design and sell an event button. If Parktacular chooses to have a Celebration button, a
design contest will be held for the residents of St. Louis Park. The Board of Directors
will select a winner for each year’s design contest, purchase and market the new
buttons.
4.9 Security: The general security of the Parktacular Celebration is the responsibility of
Parktacular. The St. Louis Park Public Safety Departments are available for
emergencies but will not provide general 24 hour security services. All new Parktacular
volunteers and staff who work directly with youth events and programs will be required
to submit a criminal history background check. All returning volunteers and board
members who work with youth events and programs are required to submit to a
background check a minimum of once every two years. The City will provide the
background check form and will process. There will be a $5 fee for each Minnesota
background check.
4.10 Permits & Licenses: Parktacular is responsible for the scheduling of inspections and
all fees associated with the permits and licenses needed to operate the Parktacular
Celebration.
4.11 Public Health: Public health responsibilities during the operation of the Parktacular
Celebration are assigned as follows:
CITY
• Provide option for use of City contractor for portable toilets, hand washing stations
and waste disposal.
• Work with Parktacular to determine number of portable toilets, hand washing
stations and waste receptacles needed for the Celebration.
• Order units requested by Parktacular from City contractor (if needed).
• Determine location for toilets, hand washing units, waste receptacles and dumpster.
• Facilitate delivery and pick-up of all public health units.
• Provide large dumpster for waste disposal.
• Invoice Parktacular if public health units are rented through City contractor.
PARKTACULAR
• Provide and fund appropriate number of portable toilets for event.
• Provide and fund appropriate number of hand-washing stations for the Celebration.
• Provide volunteer work groups to service appropriate number of waste receptacles
for the Celebration.
• Responsible for all expenses associated with portable toilets and hand washing
units.
• Meet with City Health Inspector to approve plans for food service and public health
concerns.
St. Louis Park City Council Meeting
Item: 030507 - 4g - Parktacular Agreement
Page 8
4.12 Parade Unit Trailer: Parktacular is responsible for maintaining, decorating ownership,
maintenance, decorations, and insuring insurance of the parade unit trailer as well as
vehicle/driver and driver pulling the parade unit trailer for the Celebration use. The City
of St. Louis Park must be listed as an additional insured on all insurance purchased for
the use and operation of the parade unit trailer. The trailer used for the carnival float is
owned by the City. If the City were to ever sell the parade trailer, Parktacular would be
consulted and involved with the timeline and process for the sale of the unit.
5. City of St. Louis Park
The City, in a relationship with Parktacular, will provide the following Celebration support
on an annual basis:
5.1 Liaison: The City will provide a staff person as a liaison to Parktacular. All
communication for the Celebration coordination is expected to flow through the City
liaison. The liaison will provide support in the following areas:
• Attend six to eight board meetings annually.
• Organize City and Parktacular joint meetings (i.e. parade, neighborhood, carnival,
etc.).
• Organize event information for Parks & Recreation brochure and City newsletter.
• Direct information requests to appropriate Parktacular member.
• Organize Celebration information for City website and assist with link to
Parktacular website.
• Schedule installation of marketing banners.
• Provide secure mail holding area for Parktacular mail.
• Assist with Parktacular information phone line.
• Provide direct communication link between City and Parktacular.
• Implement facility and equipment need requests.
• Organize notification mailings to residents impacted by events of Parktacular.
• Maintain a current Board of Directors roster.
• Submit maintenance requests to Park Superintendent.
• Review on-site volunteer work schedules.
• Review duties and process requests for full-time maintenance staff.
5.2 Financial: The City will provide financial support for insurance up to $6,000 for the
Celebration. The insurance policies and requirements must include event, local parade,
board and event service vehicle coverage. The City of St. Louis Park must be listed as
an additional insured on all policies. The City Finance Director will review and approve
all policies.
5.3 Facility Use: The City will provide facility use free of charge for most activities
deemed appropriate for the event. Facility requests must be submitted to the staff
liaison by mid to late January each year to avoid any conflicts in scheduling. Any
activity deemed inappropriate for the relationship will require a rental of the facility at
the local non-profit rate.
St. Louis Park City Council Meeting
Item: 030507 - 4g - Parktacular Agreement
Page 9
5.4 Equipment: The City will generally provide equipment for use at no charge. The
exceptions would be equipment that is inappropriate for volunteers to operate, that
which requires extensive training, disposable equipment and any equipment which may
need to be rented. Any damage caused to City equipment used or operated by
Parktacular volunteers will be the responsibility of Parktacular.
5.5 Storage: The City will provide a storage area free of charge for Parktacular documents,
historical information, annual use equipment, signage, etc. The storage space will not
exceed an area 6’ x 6’, excluding the parade unit trailer.
5.6 Parade Unit and Trailer: The City owns and insures the trailer upon which the
Parktacular float is constructed. The City will provide continue to own, store outdoors
outdoor storage for the and insure this the parade unit trailer. Parktacular is responsible
for the parade unit trailer maintaining, decorating and insuring ownership, maintenance,
decorations, insurance, and securing for storage the float for use. Each time the parade
unit (trailer) is used for a Celebration, the City must be added as an additional insured
to the insurance policy purchased by Parktacular.
5.7 Park Maintenance Staff Support: The City will provide weekday general or regular
maintenance support for the Parktacular event. This includes general facility
appearance, equipment delivery, pre-event planning and regular scheduled weekday
responsibilities at the event location. The City will also provide one or two maintenance
staff personnel for a period of up to 16 total hours (minimum of 2 hour shifts) during
the event at no charge. Any additional maintenance assistance required after a total of
16 hours will be invoiced to Parktacular. Every effort will be made to use seasonal staff
and/or full-time staff which are not on overtime. This is not always possible and
therefore overtime personnel may be needed if requested by Parktacular. Parktacular
will need to outline the responsibilities and timelines for staff requested. Maintenance
staff support will require an outline of job responsibilities which needs to be submitted
to the City liaison.
5.8 Carnival Support: The City will work with Parktacular to locate property for the
operation of the carnival. The City will coordinate pre-carnival organization meetings,
facilitate on-site set-up and provide carnival area barricades. The City will not provide
any power services for the carnival contractor and will not be responsible for any aspect
of the carnival operation.
6. Conflict Resolution
This document has been written to act as an instrument to clarify the relationship between
Parktacular and the City. Once the document is signed and approved by both entities, the
following process will be required to make changes to the Agreement:
• Request for change must be submitted in writing to both the Superintendent of Recreation
and the Chairperson of Parktacular; and
• Representatives from both entities will schedule to meet and discuss potential
adjustments; and
• If both entities agree to changes, document is adjusted and approved by the City and
Parktacular; or
St. Louis Park City Council Meeting
Item: 030507 - 4g - Parktacular Agreement
Page 10
• If both entities do not agree with potential adjustments, representatives will meet with the
St. Louis Park Parks & Recreation Advisory Commission (“PRAC”) at a scheduled
meeting to present the issue(s). PRAC will provide up to 15 minutes for each entity to
present issue; and
• PRAC will then discuss issue(s) and make recommendation for delivery to the City
Manager at the next regularly scheduled PRAC meeting.
7. Term
This Agreement shall be for a term of five (5) years commencing January 1, 2006 and
terminating December 31, 2010. Either party may terminate the Agreement prior to
December 31, 2010 by giving written notice of its intent to terminate to the other party by
December 31 of any year.
CITY OF ST. LOUIS PARK PARKTACULAR, INC.
By: _________________________________ By: _________________________________
Jeffrey W. Jacobs Joan Fenton
Its Mayor Its President
By: _________________________________
Thomas K. Harmening
Its City Manager
Attest:
By: _________________________________
Nancy Stroth
Its City Clerk
(seal)
St. Louis Park City Council Meeting
Item: 030507 - 4h - Bid Tabulation Grit Disposal Facility 2006150
Page 1
4h. Bid Tabulation: Motion to reject the bids for the Sanitary Grit Disposal Facility
– Project No. 2006-1500 and authorize re-advertisement for bids.
BACKGROUND:
This improvement project provides a facility to separate liquids and solids collected during the
cleaning of sanitary sewers. Once separated, liquids will be drained back to the sanitary sewer
while solids will be collected and disposed of at an appropriately permitted solid waste facility.
Because other cities and the Met Council also own / operate sewer systems and share this same
need, city staff has worked with other interested area agencies to jointly develop a project. This
facility is now being proposed as a joint project between the cities of St. Louis Park, Hopkins,
Edina and the Metropolitan Council's Environmental Services division (Partners). This facility
provides for an efficient and environmentally responsible method for properly disposing of these
materials.
BID ANALYSIS:
Two (2) bids for the project were received on February 21, 2007. An advertisement for bids was
published in the St. Louis Park Sun-Sailor on February 1, and 8, 2007 and in the Construction
Bulletin on February 5, and 12, 2007. A summary of the bid result is as follows:
Staff has reviewed the bids submitted and has tabulated the results. The lowest bid was 42%
above the Engineer’s Estimate. With only two bids received and the costs considerably over the
estimate, staff recommends rejecting the bids and re-advertising this spring.
LEGAL:
The project proposal language states that the City reserves the right to reject any and all bids.
AGENCY INVOLVEMENT/COST SHARING:
This is a joint project between the Partners with each agency agreeing to pay an equal share for
the construction, operation, and maintenance of this facility. The rejection of bids and
re-advertising of the project has been discussed and agreed upon by the Partners. In addition, the
Partners have discussed ideas for getting more contractor interest in the project.
PROJECT SCHEDULE:
Should the Council approve the re-authorization of bids, the proposed schedule is as follows:
• 3/5 Council rejects all bids and authorizes re-advertisement of project
• 3/8 Submit advertisement to Sun Sailor
• 3/12 Submit advertisement to Construction Bulletin
• 3/15, 3/22 Advertisement in Sun Sailor
CONTRACTOR BID AMOUNT
EnComm Midwest, Inc. $352,253.00
Rice Lake Construction Group $384,340.00
Engineer’s Estimate $248,000.00
St. Louis Park City Council Meeting
Item: 030507 - 4h - Bid Tabulation Grit Disposal Facility 2006150
Page 2
• 3/19, 3/26 Advertisement in Construction Bulletin
• 4/5 Open bids
• 4/16 Council award contract
CONSTRUCTION TIMING:
The revised schedule, listed above, will allow for the contractor to start construction in early
May and have the facility operational by late summer, as was previously planned.
Prepared By: Scott Merkley, Public Works Coordinator
Reviewed By: Michael P. Rardin, Director of Public Works
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 030507 - 4i - Planning Commission Minutes 010307
Page 1
OFFICIAL MINUTES
PLANNING COMMISSION
ST. LOUIS PARK, MINNESOTA
January 3, 2007 -- 6:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT: Lynne Carper, Robert Kramer, Claudia Johnston-Madison, Dennis
Morris, Richard Person, Carl Robertson, and Jerry Timian
MEMBERS ABSENT: None
STAFF PRESENT: Meg McMonigal, Greg Hunt, Gary Morrison, and Nancy Sells
1. Call to order - Roll Call
2. Approval of Minutes of December 6, 2006
Commissioner Robertson moved approval of the minutes of December 6, 2006.
Commissioner Morris seconded the motion. The motion passed on a vote of
5-0-1. (Chair Carper abstained).
As requested, Chair Carper used his discretion to move item 4A ahead of 3A.
4. Other Business
A. Resolution of Conformance to Comprehensive Plan for modifications to the
Redevelopment Plan for Redevelopment Project No. 1 and Park Center Boulevard
Housing Tax Increment Financing District
Economic Development Coordinator Greg Hunt presented the staff report.
Commissioner Person asked why the TIF district is so large. Mr. Hunt said there are 14
individual TIF districts within the redevelopment area.
It was moved by Commissioner Robertson to adopt Resolution No. 77 finding the
proposed Modifications to the Redevelopment Plan for Redevelopment Project No. 1 and
the Modifications of the Park Center Boulevard, Excelsior Boulevard, Oak Pak Village,
and Highway 7 Tax Increment Financing District Plans conform to the Comprehensive
Plan of the City of St. Louis Park. Commissioner Person seconded the motion. The
motion passed on a vote of 6-0.
Commissioner Timian arrived at 6:10 p.m.
3. Hearings:
A. Major Amendment to Conditional Use Permit for Warehouse Expansion
Location: 6900 Oxford Street
Applicant: Linen Effects
St. Louis Park City Council Meeting
Item: 030507 - 4i - Planning Commission Minutes 010307
Page 2
Case No.: 06-67-CUP
Assistant Zoning Administrator Gary Morrison presented the staff report. Mr. Morrison
reported that the storm water and flood mitigation plans were reviewed and approved by
City staff, Minnehaha Creek Watershed and the DNR. Mr. Morrison said the builder was
available to answer questions.
Chair Carper asked if most of the time the land beneath the pilings will be dry. Mr.
Morrison said that is correct.
Chair Carper asked if any barriers are planned for around the structure. Mr. Morrison
said no. Chair Carper asked if any safety concerns for the general public or for animals
have been expressed. Mr. Morrison said no concerns were mentioned but staff will look
into it. Mr. Morrison said the building will be raised only about two feet.
Commissioner Morris said it is an attractive nuisance, i.e., a crawl space under a large
structure. He said there must be some kind of grating that allows for water flow and
keeps small children out of the area.
Commissioner Morris asked if the ramp at the west side of the building is a mandatory
handicapped accessible ramp. Mr. Morrison is not sure if that is required by the fire
code. Commissioner Morris said if it is a handicapped accessible ramp, the landing is
insufficient for anyone to open the door while on the landing.
Commissioner Robertson said it does meet ADA regulations; he added, another
accessible exit would be required.
Commissioner Timian asked if there are any parking issues. Mr. Morrison replied no, 22
spaces are required and there are 31.
Chair Carper opened the public hearing. With no one wishing to speak, Chair Carper
closed the public hearing.
Commissioner Robertson said the addition of a grate would be a good safety solution. He
recommended that the grate be added to the plans prior to City Council consideration of
the request.
Commissioner Robertson moved approval of the major amendment to the Conditional
Use Permit, subject to conditions as recommended by staff and the Planning
Commission. Commissioner Morris seconded the addition. The motion passed 7-0.
4. Other Business
B. Election of Chair and Vice-Chair
Chair Carper thanked staff, Commissioners and citizens for their contributions in
2006. Commissioner Kramer thanked the Chair for his contributions.
St. Louis Park City Council Meeting
Item: 030507 - 4i - Planning Commission Minutes 010307
Page 3
Commissioner Robertson nominated Commissioner Johnston-Madison as Chair.
The nomination passed 7-0.
Commissioner Robertson nominated Commissioner Kramer as Vice-Chair. The
nomination passed 7-0.
C. By-laws
Ms. McMonigal presented proposed amendments to the Planning Commission by-
laws.
Chair Carper said Article II, Section 1 and Article IV, Section 2 conflict. Chair
Carper said in Article III, Section 1, annual organization meeting sounds
nebulous. It was agreed to change annual organization meeting to the first
meeting of the new year.
Ms. McMonigal will check with Administration for similar inconsistencies that
may affect other boards and commissions.
5. Communications
6. Adjournment
Commissioner Morris moved to adjourn the meeting at 6:42 p.m.
Minutes prepared by, Respectfully submitted,
Linda Samson Nancy Sells
Recording Secretary Administrative Secretary
St. Louis Park City Council Meeting
Item: 030507 - 8a - 2007 Local Street Rehabilitation 2006-1000 & 1100
Page 1
8a. Project Report: Local Street Rehabilitation Project – Area 3, Project No. 2006-
1000 and Municipal State Aid (MSA) Street Rehabilitation Project – Area 3,
Project No. 2006-1100.
This report considers both the Residential Pavement Management Project and the MSA
Street Rehabilitation Project scheduled for the 2007 construction season in Area 3 of the
City’s Pavement Management Program. The streets selected for work will have their
existing asphalt pavement removed and then replaced with a new asphalt surface. Other
work associated with the project will include water main replacement on select streets
and drainage system repairs.
Recommended
Action:
Motion to adopt resolution accepting this report, establishing
and ordering Improvement Project No. 2006-1000 and
Improvement Project No. 2006-1100, approving plans and
specifications, and authorizing advertisement for bids.
BACKGROUND:
Staff developed and the City Council adopted a Pavement Management Program to address the
problem of deteriorating streets within the city. Many of the roads are now approaching 40 years
of age or more. The city’s streets are still in relatively good condition due to the fact that the
streets were built well, are situated on good soils, utilize curb & gutter for drainage and have
been well maintained. City maintenance crews have continually worked to keep streets in decent
condition using basic maintenance strategies such as patching, crack filling and seal coating.
However, as pavements age, more aggressive maintenance strategies are needed to prolong their
life.
The Pavement Management Program has been developed to extend pavement life and enhance
system-wide performance in a cost-effective and efficient way by providing the right
maintenance or repair at the right time. Using the city’s pavement management software, staff
can obtain a rating of the street condition and monitor their performance. Staff can then evaluate
the condition of the street and select a cost-effective treatment to extend the pavement life.
ANALYSIS:
The 2007 construction season will be the third year of implementing the City’s Pavement
Management Program. This year’s work will be performed in Area 3 of the City’s 8 pavement
management areas. The attached map identifies which streets in Area 3 have been selected for
rehabilitation. Selection was based on previous condition surveys of the streets and field
evaluations to determine current conditions of the pavement, curb and gutter, and the city’s
underground utilities. A team of staff members was formed to select streets for inclusion in this
year’s program and to recommend appropriate rehabilitation techniques. The team included
members of Operations, Utilities, Engineering and the Public Works Asset Management Group.
The residential streets selected this year for rehabilitation were all originally constructed in a
similar fashion. The structure of most of the streets consists of a two (2) inch layer of asphalt
pavement over six (6) inches of quality gravel. Staff has determined that an appropriate
treatment for rehabilitating the streets consists of removing all of the old asphalt pavement and
replacing it with three (3) inches of new pavement. The thicker asphalt section is being used to
provide for heavier vehicles, such as garbage trucks, and the increased volume of traffic on the
St. Louis Park City Council Meeting
Item: 030507 - 8a - 2007 Local Street Rehabilitation 2006-1000 & 1100
Page 2
streets. This will also allow for flexibility of future maintenance. For example, with a 2-inch
thickness of asphalt, a typical mill and overlay is not possible because the asphalt layer is too
thin. With a 3-inch thickness, 1.5 inches of asphalt can be milled off and replaced with the same
thickness of new pavement. In conjunction with the pavement replacement, necessary drainage
system (curb & gutter and catch basin) repairs will also be made.
The Engineering Staff has prepared plans and specifications for this year’s project. In addition to
the street work, there are certain streets in the Kilmer Neighborhood where the water main will
be replaced. These streets include 16th Street along with Melrose, Lancaster and Kilmer Avenue
north of 16th Street. During the installation of the new water main, water service will be
maintained to each of the properties through a temporary system. Along with replacing the water
main, the residents on these streets will have the option of replacing their water service line (at
their expense) from the main to the shut-off valve located at the property line. The city’s
contract will include an item for this work. The bid price on this item will be charged against
those properties choosing to replace their water service line. Owners will be requested to prepay
or be specially assessed this cost. Owners may also opt to arrange to do this work utilizing their
own hired contractor, provided it does not interfere with or delay work on the city contract.
Also part of this project is the street rehabilitation work on 16th Street between Ford Road and
Hwy 169. This street is a Municipal State Aid street eligible for construction funding by the
state gas tax. This state aid project will include similar work to what is being performed on the
local streets except that there are certain design standards that must be met to gain State Aid
approval and funding by Mn/DOT. Currently, 16th Street is deficient in street width and allows
parking on both sides of the street. Since 16th Street does not have any parking restrictions
currently placed on it, by removing parking on one side it would then fall within the State Aid
standards for street width. Staff is in the process of soliciting the residents along 16th Street to
determine if there is a preferred side on which they wish to restrict parking. It is staffs opinion
that restricting parking along the north side of 16th Street may have the least impact because it
affects fewer homes that only front on to 16th Street. Upon determining which side of the street
the residents prefer to restrict parking, staff will then ask Council at a future meeting to restrict
parking through a resolution. The only alternative to avoid the parking restriction would be to
widen the street by 4 feet on each side. This would have a significant impact to people’s front
yards and the loss of several boulevard trees.
Utility companies have been contacted to inform them of the city’s proposed work plan and
schedule. For those companies who may have buried utilities, staff has asked them to consider
replacing any aging systems prior to our paving of the streets. This past fall,
Centerpoint/Minnegasco has replaced their gas mains on all our streets identified for construction
work east of Hwy 169. This spring, they will replace their gas mains on those streets in the
Kilmer Neighborhood west of Hwy 169.
St. Louis Park City Council Meeting
Item: 030507 - 8a - 2007 Local Street Rehabilitation 2006-1000 & 1100
Page 3
PUBLIC PROCESS:
Staff held its first public meeting with member’s of the Kilmer Neighborhood on June 22, 2006.
At that meeting, staff provided an overview of the construction work that would occur 2007.
Staff also discussed sidewalk and trail connections to find out if the neighborhood had any desire
for new segments to be constructed in their neighborhood. It was thought that any new sidewalk
or trail construction could be included with the street construction plans. A result of this meeting
was the formation of a neighborhood task force that worked with staff to ultimately determine
that no new sidewalks or trails were needed in the Kilmer Neighborhood.
This winter upon substantial completion of the construction plans, staff invited area residents and
neighborhood association leaders to an open house to review the preliminary plans. It is
estimated that over thirty residents attended the open house on February 22, 2007. People asked
questions about how to get their driveway aprons replaced or widened and whether the city’s
contractor would be interested in doing this private work. Since the driveway apron area is
integral with the city’s curb and gutter drainage system, staff explained that it would be best to
have this work performed by the city’s contractor at the resident’s expense. Otherwise the
resident could perform the desired work with their hired contractor and coordinate with the city
to ensure proper scheduling. Residents wishing to widen aprons in satisfactory conditions will
be responsible for the replacement cost. If the work is performed by the city contractor, the cost
will be based on the city’s contract prices. Driveway aprons that have failed and created
drainage problems as a result boulevard tree roots heaving the apron or as a result of roadbed
failure will be replaced at city expense. For any other driveway work performed on private
property, it will be the resident’s responsibility to hire the contractor and pay for the work. Staff
will help facilitate the initial communication between the city’s contractor and those interested
residents.
Staff also talked to a number of residents from the Kilmer Neighborhood about having their
water service line replaced. Staff explained that most of the water services in the area are about
50 years old and could be more susceptible to failing the older they get. By replacing the service
line during the street construction, the owner’s costs will likely be reduced since there will be no
street restoration expenses charged to the home owners at this time. Residents were told that
typical costs to replace the service lines are about $1500. Staff explained if a service line is not
replaced and should it fail beneath the street a few years after the street project has been
completed, the expense for repairing and replacing the service line at that time could be about
$4000 to $5000 or more depending on the amount of street restoration that would be required.
Staff explained that a new water service line would include running a new 1” copper line from
the main to a new shut-off valve located at the property line. Staff will be further
communicating with these residents providing them with information on the age of each water
service line to better help them make their decision on whether to replace their service line or
not. Staff will request that the residents make their decision by a predetermined date before
construction begins. The city contract will be able handle replacing as many service lines as the
residents choose. At this time, staff feels that most of the residents they have talked to are
interested in having their water service line replaced.
Other questions by residents generally related to the timing of the project and what construction
impacts would be felt by the residents while the project is underway. The project is anticipated
to start in late May or early June and last approximately 3 months. Work on any one block will
usually last two to three weeks to replace curbing, if needed, then remove the pavement, grade
St. Louis Park City Council Meeting
Item: 030507 - 8a - 2007 Local Street Rehabilitation 2006-1000 & 1100
Page 4
the street, and then pave the first layer of bituminous. During this work, residents will always
have access to their driveways and overnight parking will be allowed on the street. Driveways
will not be accessible for up to one week when concrete aprons are replaced. The final layer of
bituminous is typically placed near the end of the project and will result in another day of
disruption for any one block. Those residents who live along those streets where the water main
will be replaced will likely see work activity in front of their home for a period of about four to
six weeks. Access is typically provided to these residences at most times as well.
COST AND FUNDING:
This project will be funded by four sources, the Pavement Management Fund, State Aid monies,
funds from the water utilities and property owners for water service line replacement. For those
property owners choosing to replace their service line under the city contract, they will have two
payment options. They can choose to prepay the full amount before the work begins or they can
sign a special assessment agreement and have the cost assessed for a period of 10 years. This
would follow the city’s policy where residents can request to have private utility line repairs
specially assessed with approval by Council.
The Engineer’s estimate for the total cost of the project is $2,498,382 which includes 5% for
contingencies and 12% for engineering & administration. This breaks down to $1,647,773 for
the local street work, $204,167 for the State Aid street work and $646,442 for the water main
work.
PROJECT TIMELINE:
Should the City Council approve the City Engineer’s Report, it is anticipated that the following
schedule could be met:
• Approval of Plans/Authorization to Bid by City Council March 5, 2007
• State Aid Approval by Mn/DOT Late March 2007
• Advertise for bids Early April 2007
• Bid Opening April 26, 2007
• Bid Tab Report to City Council; Award contract May 7, 2007
• Begin Construction May/June, 2007
Attachments: Resolution
Map of Select Streets for Construction in Area 3 (Supplement)
Prepared By: Jim Olson, Engineering Project Manager
Reviewed By: Scott Brink, City Engineer
Mike Rardin, Public Works Director
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 030507 - 8a - 2007 Local Street Rehabilitation 2006-1000 & 1100
Page 5
RESOLUTION NO. 07-028
RESOLUTION ACCEPTING THE PROJECT REPORT,
ESTABLISHING IMPROVEMENT PROJECTS NO. 2006-1000 AND 2006-1100
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECTS NO. 2006-1000 AND
2006-1100
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer related to the 2007 Local Street Rehabilitation Program.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The Project Report regarding Project No. 2006-1000 and Project No. 2006-1100 is hereby
accepted.
2. Such improvements as proposed are necessary, cost effective, and feasible as detailed in the
Project Report.
3. The proposed projects, designated as Project No. 2006-1000 and Project No. 2006-1100, are
hereby established and ordered.
4. The plans and specifications for the making of these improvements, as prepared under the
direction of the City Engineer, or designee, are approved.
5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of said
improvements under said-approved plans and specifications. The advertisement shall appear
not less than ten (10) days prior to the date and time bids will be received by the City Clerk,
and that no bids will be considered unless sealed and filed with the City Clerk and
accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid.
6. The City Engineer, or designee, shall report the receipt of bids to the City Council shortly
after the letting date. The report shall include a tabulation of the bid results and a
recommendation to the City Council.
Reviewed for Administration: Adopted by the City Council March 5, 2007
City Manager
Mayor
Attest:
City Clerk