HomeMy WebLinkAbout2007/02/20 - ADMIN - Agenda Packets - City Council - RegularAGENDA SUMMARY
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
FEBRUARY 20, 2007
7:30 p.m.
6:30 p.m. Study Session (Westwood Room)
7:30 p.m. CITY COUNCIL MEETING
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations
2a. Proclamation Empty Bowls Day
2b. 2006 Inspections Activity Summary
3. Approval of Minutes
3a. City Council Minutes of February 5, 2007
3b. City Council Closed Executive Session Minutes of January 16, 2007
3c. City Council Closed Executive Session Minutes of February 12, 2007
3d. City Council Study Session Minutes of January 8, 2007
3e. City Council Study Session Minutes of January 22, 2007
3f. City Council Study Session Minutes of February 5, 2007
Action: Corrections/amendments to minutes – Minutes approved as presented.
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or
which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either
a Councilmember or a member of the audience, that item may be moved to an appropriate section of the
regular agenda for discussion.
Action: Motion to approve the agenda as presented and to approve items on the consent
calendar.
(Alternatively: Motion to add or remove items from the agenda, motion to move
items from consent calendar to regular agenda for discussion and to approve those
items remaining on the consent calendar.)
5. Boards and Commissions – None.
6. Public Hearings
6a. Public Hearing to Consider Allocation of 2007 Community Development Block
Grant Funds (CDBG)
7. Requests, Petitions, and Commissions from the Public – None
8. Resolutions, Ordinances, Motions and Discussion Items
8a. Summary and acceptance of the annual City Manager evaluation
9. Communications
10. Adjournment
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call
the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
ST. LOUIS PARK CITY COUNCIL
MEETING OF FEBRUARY 5, 2007
SECTION 4: CONSENT CALENDAR
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Council member or a member
of the audience, that item may be moved to an appropriate section of the regular agenda for discussion.
4a. Motion to Approve premises amendment to off-sale liquor licenses for Sam’s West, Inc.
dba Sam’s Club #6318, 3745 Louisiana Avenue
4b. Motion to approve Resolution in support of the Wayside Housing Inc. Application to
Hennepin County for Transit Oriented Development Grant/Loan
4c. Motion to Approve 2007 Reimbursement Resolution
4d. Motion to approve Resolution establishing special assessment for the installation of a fire
suppression sprinkler system at 5009 Excelsior Blvd., St. Louis Park, MN
4e. Motion to adopt Resolution supporting an application for a Limited Use Permit with the
Minnesota Department of Transportation for the access and use of Roadside Park
4f. Motion to approve Resolution establishing a special assessment for the repair of the water
service line at 2820 Ottawa Avenue South
4g. Motion to designate Gridor Construction, Inc. the lowest responsible bidder and
authorize execution of a contract with the firm in the amount of $468,377 for the Sanitary
Sewer Project - Lift Station Rehab and Forcemain at Shelard - City Project No. 2005-1200
4h. Motion to designate Champion Coatings, Inc. the lowest responsible bidder and authorize
execution of a contract with the firm in the amount of $84,000 for the Water Project –
Recoat Reservoir WTP#1 - City Project No. 2006-2300
4i. Motion to approve Amendment No. 1 to Contract 26-05 providing for additional
Professional Services related to Sanitary Grit Disposal Facility Project No. 2006-1500
4j. Motion to approve for Filing the Minutes of the Fire Civil Service Commission -- January
10, 2007
4k. Motion to Approve for Filing the Minutes of the Human Rights Commission Meeting –
January 16, 2007
4l. Motion to Approve for Filing Vendor Claims
4m. Motion to Approve for Filing the Minutes of the Telecommunications Advisory
Commission – December 7, 2006
St. Louis Park City Council Meeting
Item: 022007 - 2a - Proclamation Empty Bowls Day
Page 1
PROCLAMATION
EMPTY BOWLS DAY
March 8, 2007
WHEREAS, Empty Bowls is a nation-wide locally-held fundraiser held in thousands of
communities around the country each year to raise dollars and awareness for hunger in the
community;
WHEREAS, the 6th annual Empty Bowls Event will be held in St. Louis Park on
Thursday, March 8, 2007 at the St. Louis Park Rec Center;
WHEREAS, the Empty Bowls Event works to increase awareness about the empty
bowls in our community and raises funds to help fill them by supporting STEP (St. Louis Park’s
Food Shelf);
WHEREAS, the STEP food shelf serves about 315 households per month with food or
emergency services of which, 80% of these households include children, 37 of these households
are using STEP services for the first time, with 25,000 pounds of food distributed to households
each month; and over the past six years, requests for services have increased by 65%;
WHEREAS, during the 2005-2006 school year, 23% (967 students) of the St. Louis Park
student body received free and reduced lunches;
WHEREAS, attendees of the Empty Bowls Event choose a bowl to take home from over
1000 bowls created by local artists and students and share a simple meal of soup and bread as a
reminder of the event and those with empty bowls in our community;
WHEREAS, attendees also may participate in the silent auction and make a free will
donation of which proceeds benefit STEP;
NOW THEREFORE LET IT BE KNOWN, that the Mayor and City Council of the
City of St. Louis Park do hereby proclaim March 8, 2007, to be Empty Bowls Day in St. Louis
Park and call upon all citizens in our Community to take the time to realize and understand the
importance of giving, caring and social responsibility in our everyday lives.
WHEREFORE, I set my hand and cause the Great Seal of
the City of St. Louis Park to be affixed this 20th day of
February, 2007.
_______________________________
Jeff Jacobs, Mayor
St. Louis Park City Council Meeting
Item: 022007 - 2b - 2006 Inspections Activity Summary Presentation
Page 1
2b. Presentation – 2006 Inspections Activity Summary
PURPOSE OF PRESENTATION:
Provide Council with information on Inspections Department programs and 2006 Activity
Summary.
PRESENTATORS:
Attending the meeting will be the Management team from Inspections to provide a brief
overview of the attached 2006 Activity Summary.
¤ Brian Hoffman, Director of Inspections
¤ John Tilton, Chief Building Official
¤ Manny Camilon, Environmental Health Official
¤ Ann Boettcher, Administrative Supervisor
¤ John Altepeter, Facilities Superintendent
Attachments: 2006 Inspections Activity Summary
Prepared By: Brian Hoffman, Director of Inspections
Approved By: Nancy Gohman, Deputy City Manager
St. Louis Park City Council Meeting
Item: 022007 - 2b - 2006 Inspections Activity Summary Presentation
Page 2
Inspections Department
2006 Activity Summary
Respect - Contribution - Stewardship
St. Louis Park City Council Meeting
Item: 022007 - 2b - 2006 Inspections Activity Summary Presentation
Page 3
Department Overview
Inspection Department activities cover a wide spectrum of city services. Staff members engage
in numerous interactions with residents, contractors and business operators within the
community, second only in number to Community Policing. The Department integrates
administration of State delegated Codes, City Codes, Maintenance Programs, property complaint
response, and operation of City facilities.
Continuing with an evolutionary process, Inspections is shifting from a code enforcement
operation to an education and assistance service. While remaining effective in ensuring a safe
and healthy environment, the number of formal enforcement actions necessary was limited to
only 14 during 2006. This represents less then 1/10 of one percent of the 19,785 inspections
performed by the Department.
Vibrant construction activity has been a driving force in providing service delivery. The record
$133 million in construction valuation for building permits from 2005 was quickly surpassed
with over $150 million occurring during 2006.
The Inspection Department is staffed for 2007 with a total of 26 full-time and 1 part-time
employees.
Department Organizational Chart
Director of Inspections
Chief Building Environmental Health Administrative Facility Maintenance
Official Official Supervisor Superintendent
Construction Codes Environmental Housing Department Secretary Public Service Workers (5)
Inspectors (4) Inspectors (5)
Construction Codes Environmental Health Permit Technicians (2)
Inspector – Plumbing (1) Specialists ( 1.5)
Construction Codes
Inspectors – Electrical (2)
St. Louis Park City Council Meeting
Item: 022007 - 2b - 2006 Inspections Activity Summary Presentation
Page 4
Construction Codes Division
The Construction Codes Division is responsible for ensuring that all new construction work
performed in the homes and work places of this City is completed in compliance with the
Building, Electrical, Plumbing and Mechanical Chapters of the Minnesota State Building Code.
To meet this responsibility a full spectrum of consultation, plan development, code
interpretation, permitting, and inspection services are provided to our residents, as well as the
developers, architects, engineers and contractors working within the City. Multiple code-
discipline trained Combination Inspectors are utilized when possible to improve efficiency and
service. Providing full construction inspection capabilities in conjunction with the
Environmental Health Division and integrated licensing functions within the Inspections
Department allows St. Louis Park to provide a unique, one-stop, full service opportunity to meet
the needs of our customers.
New records were set in 2006 for the number of permits issued, the number of inspections
performed,
and a total $150 million valuation of construction work permitted. Some of the major projects
included; The Grand by Told Development, Village In The Park by Rottlund Homes, Brookside
Lofts and Brookside Annex by Master Development, Aquila Commons and Westmarke
Condominiums by Stone Bridge Companies, Sam’s Club, and Super Target.
Building Permit Valuation
0
20
40
60
80
100
120
140
160
2001 2002 2003 2004 2005 2006
Year$ in Millions
St. Louis Park City Council Meeting
Item: 022007 - 2b - 2006 Inspections Activity Summary Presentation
Page 5
Construction Permits Issued Construction Inspections Performed
6,686 total 16,194 total
Building 1853 Building 5886
Electrical 2086 Electrical 4150
Mechanical 1399 Mechanical 3013
Plumbing 1098 Plumbing 2485
Sewer/Water 212 Sewer/Water 497
Commercial Point of Sale 38 Commercial Point of Sale 163
Environmental Health Division
Environmental Health is a way of life. It is the quality of living that is expressed in a clean
home, clean restaurant, clean neighborhood and clean community. Being a way of life, it must
come from within its people. It is the goal of the environmental health division to help residents
and business partners alike realize this philosophy of life.
Environmental Housing Program
The Point of Sale Program helps residents raise the quality of housing to a community-wide
higher standard. The Property Maintenance Program maintains that standard by ensuring a
clean, livable and inviting community while the rental licensing and inspection program
demonstrates that older, non-owner occupied buildings can also provide a minimum quality of
housing.
Property Maintenance/Housing Inspections
Point of Sale
Initial 1,000 (1,169 during 2005)
Re-inspections 876
Rental Housing
Apartment Buildings 92
Single Family Homes 326
Property Complaint Response 772
Environmental Health Program
The Health Inspection Program ensures that local food establishments meet the delegation
standards set by the Minnesota Department of Health and Department of Agriculture as well as
the discerning public. Public swimming pools and lodging are maintained clean and sate through
plan reviews, education, routine inspections and investigations.
Delegation Inspections
Food 169
Pool 89
Lodging 10
Other (air, water, noise) 36
St. Louis Park City Council Meeting
Item: 022007 - 2b - 2006 Inspections Activity Summary Presentation
Page 6
Other Housing Projects
137 out of 200 Rehab Homes met compliance through a methodical sweep of the City and the
use of low-interest loan money for qualifying residents. A similar sweep of all commercial
property netted 69 repaired and painted buildings.
Other Environmental Projects
Underground Garages (CO) 71
Graffiti Complaints 70
Commercial Rehab 69
Massage Therapy Establishments 11
Citations/Formal Complaints 11/3
St. Louis Park City Council Meeting
Item: 022007 - 2b - 2006 Inspections Activity Summary Presentation
Page 7
Administrative Division
The Administrative Division is the first point of contract for the 2nd Floor Customer Service
Counter. The Permit Technicians and Department Secretary provides administrative service to
Inspections, Community Development and Public Housing Departments by greeting and
assisting all phone and counter customers, processing all the permits, scheduling inspections for
Construction Codes and Housing Inspectors, process information requests from residents and
contractors and maintains permit history for all properties.
Annual Licenses Issued - 2708:
Delegated
Food & Beverage 201
Public Sanitary Facilities 46
Lodging 10
Contractors
Mechanical 259
Competency Cards 118
Tree Maintenance 27
Solid Waste 66
Businesses
Bench 1/50
Commercial Entertainment 2
Environmental Emissions 17
Massage Therapy Establishments 11
Rental Housing
Apartment Buildings 303
Single Family Homes 589
Sexually Oriented Business (Low) 2
Tobacco Products 34
Vehicle Parking Facilities 47
Pawnbrokers 1
Dog Kennels 1
Billboards 26
Dog Licenses 648
Off Leash Dog Park
Resident 242
Non-Resident 21
Temporary Licenses
Food Service 13
Outdoor Retail Sales 4
Carnivals 1
Petting Zoo 1
Solicitor Registrations 17
St. Louis Park City Council Meeting
Item: 022007 - 2b - 2006 Inspections Activity Summary Presentation
Page 8
Facility Maintenance Division
The Facilities Maintenance Division is an internal support organization with operating
responsibility for City Hall, Police Station, Fire Stations 1 & 2, Utilities Division, Westwood
Nature Center, the Municipal Service Center, and specific equipment functions. Long-term
capital improvements to these sites are also coordinated by Facilities Maintenance including
management of related construction projects.
Facilities Maintenance also assists other City departments in the areas of property management,
residential/ commercial demolitions, and coordination of the City’s participation in the Hennepin
County Sentence-To-Serve (S.T.S.) program. The division provides fee based management and
maintenance services to the three (soon to be four) Special Service Districts.
Facilities Maintenance will continue to make a concerted effort to upgrade buildings and
equipment to improve the operating efficiencies, including investigating the feasibility of using
alternative energy sources and “green” initiatives.
Major Facilities Maintenance Projects during in 2006:
• Begin long term city facilities planning process • Completed Police Department re-roof and HVAC equipment replacement • Updates to Police Department Dispatch area • Carpet replacement Police station • Reconfigure City Hall Administrative Department area • Reconfiguration of the TSS/Fire Administration area of City Hall • Build out of storage area in “STEP” building • Floor reinforcement projects at Fire Stations #’s 1&2 • Installed new roof and HVAC upgrades at Westwood Nature Center • Dworsky property demolition and site restoration project.
St. Louis Park Council Meeting
Item: 022007 - 3a - Council Meeting Minutes Feb. 20, 2007
Page 1
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
February 5, 2007
1. Call to Order
Mayor Jacobs called the meeting to order at 7:30 pm.
Council members present: Mayor Jeff Jacobs, John Basill, Paul Omodt, Phil Finkelstein, and
Loran Paprocki
Council members Carver and Sanger were absent
Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Management Assistant
(Ms. Honold), Communication Coordinator (Mr. Zwilling), and Recording Secretary (Ms. Stroth).
2. Presentations
2a. Nurturing our Retired Citizens (NORC) Presentation
Annette Sander, NORC Project Coordinator provided a presentation regarding the 2006
NORC program activities.
Mayor Jacobs said the NORC program was a very successful program. He stated it was a
benefit to senior citizens. It has been instrumental in facilitating to help older adults to
create environment
3. Approval of Minutes
3a. City Council Minutes of January 16, 2007
The minutes were approved as amended.
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion.
4a. Adopt Resolution No. 07-013 for 2007 Liquor License Renewals.
4b. Approve Contract with SRF Consulting Group, Inc. for Active Community
Planning.
4c. Designate Commercial Roofing Inc. for 2007 City Hall Reroof Project - No. 2008-
1300.
St. Louis Park Council Meeting
Item: 022007 - 3a - Council Meeting Minutes Feb. 20, 2007
Page 2
4d. Execute contract with B.J. Haines Tree Service for 2007 Boulevard Tree /Stump
Removal.
4e. Execute contract with B.J. Haines Tree Service for 2007 Diseased Tree Removal.
4f. Designate EnComm Midwest, Inc. for Plant No. 16 Rehabilitation Project 2009-
1200.
4g. Adopt Resolution No. 07-014 supporting application for state funding for trail
connection.
4h. Approve Out-of-State Travel for Mayor Jeff Jacobs February 7-8, 2007.
4i. Execute contract with Rainbow Treecare for 2007 Arbotect 20-S Elm Injection
Program.
4j. Adopt Resolution No. 07-015 Imposing Civil Penalties for Tobacco License
Violations.
4k. Approve Resolution No. 07-016 Disbursement of Project Fund Balance to the
Sungate One Reserve Fund.
4l. Approve Resolution No. 07-017 for Final Payment on Pearson Bros. Contract 85-06
CP 2006-0001.
4m. Approve Resolution No. 07-018 for Final Payment on Concrete Idea Contract 81-06
CP 2006-0003 / 2006-0004.
4n. Approve Resolution No. 07-019 for Final Payment on Concrete Idea Contract 113-06
CP 2006-0005.
4o. Moved to item 8a.
4p. Approval of Human Rights Commission Minutes of December 19, 2006.
4q. Approval of Fire Civil Service Commission of May 23, 2006.
4r. Approve for filing Vendor Claims.
Councilmember Paprocki requested item 4o be moved to 8a.
It was moved by Councilmember Paprocki, seconded by Councilmember Finkelstein, to
approve the Agenda and items listed on the Consent Calendar as amended.
The motion passed 5-0.
5. Boards and Commissions
It was moved by Councilmember Omodt, seconded by Councilmember Finkelstein to
appoint Mohamed Abdi to the Human Rights Commission with a term expiration of
December 31, 2008
The motion passed 5-0.
6. Public Hearings - None
7. Requests, Petitions and Communications from the Public – None
8. Resolutions, Ordinances and Motions
8a. Motion to Adopt Resolution Requesting Comprehensive Road and Transit
Funding in 2007.
St. Louis Park Council Meeting
Item: 022007 - 3a - Council Meeting Minutes Feb. 20, 2007
Page 3
It was requested by Councilmember Paprocki to move this item to a Study Session later in
February or March. It was seconded by Councilmember Omodt.
The motion passed 5-0.
9. Communications
10. Adjournment
The meeting adjourned at 7:50 p.m.
______________________________________ ______________________________________
City Clerk Mayor
St. Louis Park Council Meeting
Item: 022007 - 3b - Closed Executive Session Jan. 16, 2007
Page 1
UNOFFICIAL MINUTES
CITY COUNCIL CLOSED EXECUTIVE SESSION
ST. LOUIS PARK, MINNESOTA
January 16, 2007
1. Roll Call
Mayor Jacobs called the meeting to order at 6:15 p.m.
Councilmembers present: Susan SAanger, John Basill, Loran Paprocki, C. Paul Carver, Paul
Omodt, Phillip Finkelstein and Mayor Jeff Jacobs.
Staff present: None.
Others present: Jean Morrison, Morrison & Associates, Inc.
2. Executive session with Jean Morrison, consultant, to discuss preliminary
information regarding the City Manager evaluation.
3. Adjournment
The meeting adjourned at 7:10 p.m.
______________________________________ ______________________________________
City Clerk Mayor
St. Louis Park Council Meeting
Item: 022007 - 3c - Closed Executive Session Feb. 12, 2007
Page 1
UNOFFICIAL MINUTES
CITY COUNCIL CLOSED EXECUTIVE MEETING
SESSION
ST. LOUIS PARK, MINNESOTA
February 12January 16, 2007
1. Roll Call to Order
Mayor Jacobs called the meeting to order at 7:30 pm.6:15 p.m.
Councilmembers present: Susan Sanger, John Basill, Loran Paprocki, Mayor Jeff Jacobs, Paul
Omodt and C. Paul Carver via conference call.
Councilmembers absent: Phillip FinkelsteinMayor Jeff Jacobs, John Basill, C. Paul Carver, Phil
Finkelstein, Paul Omodt, Loran Paprocki and Susan Sanger..
Staff present: None.
Others Staff present: Assistant Zoning Administrator (Mr. Morrison), City Manager (Mr.
Harmening), City Attorney (Mr. Scott), Community Liaison (Ms. Olson), Economic
Development Coordinator (Mr. Hunt), Engineering Project Manager (Mr. Olson), Finance
Director (Mr. DeJong), Police Lieutenant (Lt. Dreier) and Recording Secretary (Ms. Stegora-
Peterson).Jean Morrison, Morrison & Associates, Inc.
2. Executive session with Jean Morrison, consultant, to discuss City Manager
evaluation.Presentations
2a. Stephen P. Kelley Resolution
Mayor Jacobs presented a resolution to Stephen P. Kelley in appreciation for his
contributions to the City of St. Louis Park.
2b. Human Rights Award
Mayor Jacobs presented the Human Rights Award to Johnny Chio representing Asian
Media Access.
3. Approval of Minutes
3a. Study Session Minutes of October 23, 2006
The minutes were approved as presented.
3b. Joint City Council/School Board Meeting Minutes of October 30, 2006
Council Meeting Minutes -2- January 16, 2007
The minutes were approved as presented.
3c. City Council Minutes of December 18, 2006
The minutes were approved as presented.
3d. Study Session Minutes of December 11, 2006
The minutes were approved as presented.
Council Meeting Minutes -3- January 16, 2007
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion.
4a. Adopt Resolution Declaring 2007 City Council Meeting Dates.
4b. Adopt a Resolution designating the St. Louis Park Sun-Sailor as the City’s
Official Newspaper for year 2007.
4c. Approve revised Planning Commission Bylaws adopted January 3, 2007.
4d. Approve Resolution No. 07-009 accepting the amendment to the Special Permit
allowing a 920 square foot modular building in the rear yard of an industrial
building located at 6565 23rd St.
4e. Adopt Resolution No. 07-010 accepting this report; establishing and ordering
Improvement Project No. 2006-1500; approving plans and specifications;
authorizing advertisement for bids; and adopting Resolution to enter into a multi-
agency agreement to fund Project No. 2006-1500.
4f. Moved to agenda item 8c.
4g. Bid Tabulation: Designate Automatic Systems Co. the lowest responsible bidder
and authorize execution of a contract with the firm in the amount of $94,585.00
for the SCADA system upgrade – City Project No. 2006-1800.
4h. Authorize Execution of an Amendment to Contract No. 84-05 with Barr
Engineering for Hydraulic and Hydrologic Study of the Twin Lakes Watershed.
4i. Accept for Filing Planning Commission Minutes of December 6, 2006.
4j. Accept for Filing Telecommunications Advisory Commission Minutes of August 3, 2006.
4k. Accept for Filing Housing Authority Minutes of November 8, 2006.
4l. Accept for Filing Housing Authority Minutes of December 13, 2006.
4m. Accept for Filing Police Advisory Commission Minutes of January 4, 2006.
4n. Accept for Filing Police Advisory Commission Minutes of March 1, 2006.
4o. Accept for Filing Police Advisory Commission Minutes of May 3, 2006.
4p. Accept for Filing Police Advisory Commission Minutes of September 6, 2006.
4q. Accept for Filing Police Advisory Commission Minutes of November 1, 2006.
4r. Accept for Filing Parks & Recreation Commission Minutes of November 1, 2006.
4s. Accept for Filing the Vendor Claim Report.
Mr. Harmening suggested adding the resolution recognizing Stephen P. Kelley as Item 4t.
Councilmember Sanger requested Item 4f. be moved to the Regular Agenda.
It was moved by Councilmember Carver, seconded by Councilmember Omodt, to
approve the Agenda and items listed on the Consent Calendar with the addition of Item
4t. and moving Item 4f. to the Regular Agenda.
The motion passed 7-0.
5. Boards and Commissions - None
Council Meeting Minutes -4- January 16, 2007
6. Public Hearings
6a. Public Hearing and Assessment Hearing: Alley Paving – 2900 block of
Raleigh and Salem Avenue (City Project No. 2007-2900)
Resolution No. 07-002 and 07-003
Mr. Olson presented the staff report.
Mayor Jacobs opened the public hearing.
Brian Tifft, 2907 Salem Avenue, stated he started the petition for this process because
they are on the downgrade and have problems with wash outs and flooding.
Ed Ekkers, 2908 Raleigh, supported the project and is also affected by the down slope.
He inquired that if there were problems in the future, who would be responsible for the
maintenance? Mr. Olson replied that the City would warrant the project for the
assessment period of 20 years.
Mayor Jacobs closed the public hearing.
It was moved by Councilmember Sanger, seconded by Councilmember Basill, to adopt
the attached Resolution 07-002 ordering the construction of a concrete alley in the 2900
block of Raleigh and Salem Avenue, Project No. 2007-2900, approving plans and
specifications, and authorizing receipt of bids.
Councilmember Basill commended residents for going through this process and noted the
positives of having a paved alley.
The motion passed 7-0.
Mayor Jacobs opened the assessment hearing.
Chad Watson, 2933 Salem Avenue, objected to the assessment because he believes it
should be funded by the City. He stated the City didn’t take into account how the project
benefited some residents more than others. He also stated that the project has been
revised, which increased costs, and was done after residents had signed the petition.
Mr. Tifft asked if the assessment would be 10 or 20 years? Mr. Olson replied it would be
20 years.
Mr. Tifft asked if the City could use the storm water drainage fund for a portion of the
project? Mr. Olson replied that on new construction all costs are charged up front and
built into the assessment and that the storm water drainage fund is used to maintain
existing systems.
Mayor Jacobs closed the public hearing.
Council Meeting Minutes -5- January 16, 2007
Councilmember Sanger asked for an explanation of the funding formula and if this was
consistent with how other alleys are assessed? Mr. Olson replied that the Council passed
a Resolution in 2000 dictating the assessment policy for paving alleys. The policy states
that 30% of the costs are based on direct and indirect benefits, and this was applied the
same way.
It was moved by Councilmember Sanger, seconded by Councilmember Basill, to adopt
the attached resolution establishing the assessment for Project No. 2007-2900.
The motion passed 7-0.
Mr. Olson noted that staff would hold another neighborhood meeting before construction
starts. They anticipate five weeks of construction to begin toward the end of May, early
June.
6b. Modification to the Redevelopment Plan for Redevelopment Project No. 1
and a Modification to the Tax Increment Plans for the Park Center
Boulevard Housing, Excelsior Boulevard, Oak Park Village and Highway 7
Tax Increment Financing Districts. Resolution No. 07-004
Mayor Jacobs opened the public hearing. No speakers were present. The public hearing was
closed.
It was moved by Councilmember Basill, seconded by Councilmember Finkelstein, to
approve Resolution No. 07-004 adopting the Modification to the Redevelopment Plan for
Redevelopment Project No. 1 and the Modification to the Tax Increment Plans for the
Park Center Boulevard Housing, Excelsior Boulevard, Oak Park Village and Highway 7
Tax Increment Financing Districts.
Councilmember Omodt opposed because the policy concentrates poverty and low income
into one neighborhood, they continually come back to ask for funding, and he is
concerned about the trickle effects of funding.
The motion passed 6-1 with Councilmember Omodt opposed.
7. Requests, Petitions and Communications from the Public – None
8. Resolutions, Ordinances and Motions
8a. Election of Mayor Pro-tem
Resolution No. 07-005
It was moved by Councilmember Finkelstein, seconded by Councilmember Omodt, to adopt
Resolution No. 07-005 appointing Councilmember Sanger as Mayor Pro-tem for 2007.
The motion passed 7-0.
8b. Linen Effects – Major amendment to Conditional Use Permit
Location: 6900 Oxford Street, Case No.: 06-67-CUP
Resolution No. 07-006
Council Meeting Minutes -6- January 16, 2007
Mr. Morrison presented the staff report.
It was moved by Councilmember Basill, seconded by Councilmember Omodt, to adopt
Resolution No. 07-006 approving a major amendment to the Conditional Use Permit,
subject to conditions as recommended by Planning Commission and Staff.
The motion passed 7-0.
8c. Resolution to Purchase Vacant Tax Forfeit Parcel relating to the Excess
Land Sale Process
Resolution No. 07-012
Councilmember Sanger stated the request was to purchase the parcel for $30,000 from
the County to sell for move-us housing, but the only bid received was $1,000. Her
concern was that they might be buying the County’s “white elephant” and losing money.
She asked what process would be used to make sure the City did not lose money. Mr.
Harmening replied that the originally negotiated price from the County was $50,000 and
the parcel was put for sale. The only bid was $1,000, which was not accepted. Staff then
negotiated a purchase price of $30,000 and felt they would be able to get a proposal for
that amount. Before the City would close on the property with the County, they would go
through the sale process again and if they received a qualified proposal for the property
of at least $30,000, only then would the City consummate the acquisition of the property.
Councilmember Basill indicated it was not an attractive parcel and someone would need
to be creative, but it was worth a try.
It was moved by Councilmember Paprocki, seconded by Councilmember Omodt, to adopt
Resolution No 07-012 to purchase vacant tax forfeit parcel relating to the Excess Land
Sale process.
The motion passed 7-0.
9. Communications
Mayor Jacobs indicated an Asset Champion Network committee meeting would be held on
January 29 from 7-9 pm at the Jewish Community Center and a Bookmark in the Park
organizational meeting will be held on January 25 at 4 pm at City Hall.
Councilmember Paprocki encouraged residents to look into community education and Park and
Recreation opportunities.
103. Adjournment
The meeting adjourned at 7:008:12 p.m.
______________________________________ ______________________________________
City Clerk Mayor
St. Louis Park City Council Meeting
Item: 022007 - 3d - City Council Study Session Unofficial Minutes 010807
Page 1
UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
January 8, 2007
The meeting convened at 7:03 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, Phil Finkelstein, Loran Paprocki,
Susan Sanger (arrived at 7:13 p.m.), and. C. Paul Carver (arrived at 7:10 p.m.).
Councilmembers absent: Paul Omodt.
Staff present: City Manager (Mr. Harmening); Community Development Director (Mr. Locke);
Inspections Director (Mr. Hoffman); Planning and Zoning Supervisor (Ms. McMonigal); City
Engineer (Mr. Brink); Senior Planner (Mr. Walther); Police Lieutenant (Ms. Drier); Police Deputy
Chief (Mr. DiLorenzo); Greg Hunt, Economic Development Coordinator and Recording Secretary
(Ms. Samson)
Guests present: Pat Mascia, Darryle Henry, David Bade and Gary Gleason of Duke Realty; Mike
Lamb of Cunningham Group; Bill Wittrock of RSP Architects; Jim Larson and Lee Hoffman of
Madison Marquette Realty Services; Beth Kunkel of Kimley-Horn & Associates; Carla Stueve of
SRF; Jessica Lads; and Molly Grove of the Minnesota Multi-Housing Association.
1. Duke Realty Development AUAR and Concept Plan
Planning and Zoning Supervisor Ms. McMonigal addressed the council with a two-part update
on project: the Alternative Urban Area Review (AUAR) process and the Duke Realty update on
the progress of the site and concept plan.
AUAR summary was provided in the staff report to Council and is on the City’s website.
Comments are due to staff by January 17. The AUAR Neighborhood meeting will be held
January 9 with all residents of Blackstone and Cedarhurst invited and Golden Valley inviting
South Tyrol Hills. The AUAR will be presented later that same evening to the Golden Valley
City Council.
A mitigation plan will be developed after comments have been received and reviewed to address
environmental impacts and redevelopment plans. City Council must approve the final AUAR
(anticipated for early March) before construction of the site can start. Duke hopes to begin
construction in the summer of 2007.
Ms. McMonigal introduced Beth Kunkel, consultant on the project, and Carla Stueve,
professional traffic engineer. Ms. McMonigal also noted that Jessica Lads was present who
worked on the AUAR.
St. Louis Park City Council Meeting
Item: 022007 - 3d - City Council Study Session Unofficial Minutes 010807
Page 2
Ms. Kunkel and Ms. Stueve summarized their presentations. Ms. Kunkel defined an AUAR as a
hybrid or combination of other familiar reports with its purpose to evaluate a project that is
phased in over a number of years and has a stand-alone mitigation plan that gives City control
over development. For historical purpose, Ms. Kunkel indicated that an EIS for this site was
completed in 1989 with an amendment in early 1990s.
Councilmember Sanger expressed her concerns regarding traffic congestion on Cedar Lake Road
and water use during peak summer months, and other potential new development. It was
discussed that in considering this project, the City would need to review water demand created
by this project.
Mr. Mascia of Duke Realty presented project vision which included land use mix, building
massing and character and civic amenities and gathering spaces. Mr. Mascia also introduced Mr.
Henry, Project Coordinator, Mr. Bade, Development Services Manager, Mr. Gleason, VP of
Construction, Mr. Lamb, Urban Planner, Mr. Wittrock, Mr. Larson and Mr. Hoffman.
2. Proposed Crime Free Rental Housing Program
Director of Inspections Brian Hoffman, along with Chief John Luse, discussed the staff report
which addressed enhancements to the licensing program of Non-Owner Operated Property, i.e.,
rental apartments and single-family. Mr. Hoffman introduced Molly Grove of the Minnesota
Multi-Housing Association. Councilmember Basill favors and wants to move forward. Council
looking for feedback from owners.
Mr. Hoffman indicated that this is in conceptual stage before Council and owners have not been
contacted.
Mayor Jacobs inquired about potential feedback from owners. Mr. Hoffman indicated it should
be fully accepted and supported as there is no financial hardship or building modifications.
Councilmember Sanger reminded of other group of stakeholders, neighbors around properties,
wants emphasis on property owner education, concerned how addendum affects monthly tenants,
how many problems too many, background check ease and resident turnover.
Councilmember Finkelstein concerned about problem properties even if owner-occupied.
Councilmember Paprocki states good tools, but best tools if not used ineffective.
Councilmember Basill inquired of consequences for problem property where no Crime Free
Lease Addendum was signed. Councilmember Sanger inquired whether out-of-state owners
could designate local agent.
3. Discussion on Upcoming City Council Workshop – February 23 and 24, 2007
Mr. Harmening reviewed his staff report regarding the upcoming workshop, with the main focus
being on the City’s vision. Mayor Jacobs indicated that he see the Workshop as a good start.
The use of an outside facilitator was approved. Council asked for Directors to serve as a
resource. Mayor Jacobs, Councilmembers Finkelstein and Paprocki volunteered to plan the
Workshop and get back to the full Council with the tentative agenda.
St. Louis Park City Council Meeting
Item: 022007 - 3d - City Council Study Session Unofficial Minutes 010807
Page 3
4. Future Study Session Agenda Planning
Mr. Harmening reminded the Council that next week’s regular meeting is being held on Tuesday,
January 16 rather than Monday, January 15, due to the Martin Luther King Day holiday.
The meeting ended at 9:22 p.m.
______________________________________ ______________________________________
City Clerk Mayor
St. Louis Park Council Meeting
Item: 022007 - 3e - Study Session Minutes Jan. 22, 2007
Page 1
OFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
January 22, 2007
The meeting convened at 7:03 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, Phil Finkelstein, Loran Paprocki, Paul
Omodt, and. C. Paul Carver (arrived at 7:20 p.m.).
Councilmembers absent: Susan Sanger
Staff present: City Manager (Mr. Harmening); Management Assistant (Ms. Honold); Community
Development Director (Mr. Locke); Inspections Director (Mr. Hoffman); Assistant Zoning
Administrator (Mr. Morrison); Assistant Planner (Mr. Fulton); Housing Program Coordinator (Ms.
Larsen); Housing Supervisor (Ms. Schnitker); and Recording Secretary (Ms. Samson).
Guests present: Jeff Kristal, Texa-Tonka Lanes; Vic Moore R & B and Dennis McGrann, Lockridge
Grindal Nauen P.L.L.P.
1. Transportation Funding Strategies
Ms. Honold reviewed the staff report requesting Council direction on its desire in devoting
resources to actively pursue federal funding. Transportation authorization is a 6-year funding
cycle which would require significant staff resources and assistance from Mr. McGrann in order
to seek funding. Mr. McGrann discussed past success with other municipalities, the upcoming
rewrite of the federal transportation bill, and how Minnesota is poised with change in leadership
and with Senator Oberstar, as the chair of transportation committee.
It was the consensus of the Council that staff should work with Mr. McGrann to pursue federal
funds for transportation projects.
2. Liquor License Violation – Texa-Tonka Lanes, 8200 Minnetonka Blvd.
Mr. Harmening presented staff report asking Council for direction on how to proceed with a
liquor violation of Texa-Tonka Lanes regarding food-to-liquor ratio. Texa-Tonka Lanes has a
full on-sale intoxicating liquor license which requires at least 50% of gross receipts attributable
to the sale of food. Reported food sales for Texa-Tonka Lanes was 47.42% for 2006. City
ordinance requires licensees to be in compliance for March 1 renewal of license each year.
Jeff Kristal, Manager of Texa-Tonka Lanes, stated that numbers have changed dramatically due
to the smoking ban. He stated bowling has stayed the same (70% of business), liquor sales have
decreased, and food sales have increased.
Councilmember Carver inquired about future non-compliance issues and if there was a need for
revisions to the current ordinance. He stated he preferred Option 1 allowing the renewal license
to be issued for 2007 with the expectation of gross food receipts meet or exceed 50% in 12
months in order to be reissued an intoxicating license in the future.
St. Louis Park Council Meeting
Item: 022007 - 3e - Study Session Minutes Jan. 22, 2007
Page 2
Ms Honold stated current City ordinance allows on-sale intoxicating liquor licenses to be issued
to restaurants, hotels, and clubs only and not to bowling alley operations.
Councilmember Omodt suggested a further study be done on the food-to-liquor ratio for bowling
alleys.
It was the consensus of the council to issue the on-sale intoxicating license to Texa-Tonka for
2007 with the expectation for food receipts to meet or exceed 50% in 12 months time; and to
study the issue further.
3. Grant Year 2007 Community Development Block Grant (CDBG) Funds Proposed
Allocation
Ms. Larsen presented the staff report and requested Council direction prior to the CDBG public
hearing on February 20. She stated all prior year CDBG funds have been expended and that the
focus this year is on the 2007 CDBG funds.
Council inquired if all affordable housing providers had been notified. Ms. Larsen responded
that letters had been sent out to all affordable housing providers and that proposals were not
solicited from other service providers.
Council inquired if there were other places for funds to go. Ms. Larsen replied that additional
CDBG funds could be used for the low income housing deferred loan program, which rehabed 8
homes under that project, but that revenue is generally received for that program when a home is
sold or refinanced. She stated however, there are other alternatives for funding this program if
needed.
4. Review of proposed Landscaping and Parking Ordinances
Mr. Morrison presented the staff report regarding proposed revisions to the landscaping
requirements of the Zoning Ordinance. He stated that St. Louis Park was one of the first cities
to have a landscaping ordinance and the revisions were to simplify the landscaping and screening
regulations without reducing the requirements.
Mr. Fulton presented the staff report regarding proposed revisions to the off-street parking
requirements of the Zoning Ordinance. The proposed amendments would make the ordinance
easier to use by consolidating and simplifying the language, without creating major changes to
the requirements. Changes to the parking ordinance include the addition of a bicycle parking
requirement for all new developments. Council was concerned that the bicycle requirement
would not create more bicycle riders and that we were requiring too much parking. Other
provisions include permitting flexibility and stating the council can modify the zoning ordinance
based on certain criteria pertinent to specific development with unique circumstances.
5. Future Study Session Agenda Planning
Mr. Harmening and the Council discussed study session agenda planning.
The meeting adjourned at 8:30 p.m.
St. Louis Park Council Meeting
Item: 022007 - 3e - Study Session Minutes Jan. 22, 2007
Page 3
______________________________________ ______________________________________
City Clerk Mayor
St. Louis Park Council Meeting
Item: 022007 - 3f - Study Session Minutes Feb. 5, 2007
Page 1
UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
February 5, 2007
The meeting convened at 6:30 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, Phil Finkelstein, Loran Paprocki, and
Paul Omodt.
Councilmembers absent: Susan Sanger and C. Paul Carver
Staff present: City Manager (Mr. Harmening); Management Assistant (Ms. Honold) Communication
Coordinator (Mr. Zwilling) and Recording Secretary (Ms. Stroth).
Others present: Charter Commissioners Lynne Carper and John Orenstein.
1. Charter Commission Update
Charter Commissioner Chair Lynne Carper and Commissioner Orenstein presented summary
information and recommendations regarding Instant Runoff Voting (IRV) and related election
issues. Chair Carper stated he and Commissioner Orenstein studied the practicality of changing
the City Charter to allow Instant Runoff Voting in St. Louis Park at local elections, increase the
signature requirement, and changing how primaries are decided in the city.
In their findings from 14 cities, Commissioner Orenstein stated only 4 did not hold primary
elections and that the signature petition was unusual. St. Louis Park was more restrictive with 15
signatures required, and the Commission did not see reason to increase the requirement.
Discussion took place regarding voting equipment compatibility issues, costs of new equipment,
and legal challenges including state law.
The consensus of the Charter Commission was to recommend no changes to the existing Charter
at this time.
2. Telecommunications Advisory Commission Bylaws, Work Plan and Annual Report
City Manager Tom Harmening presented the staff report which included the proposed work plan
and bylaw changes for the Telecommunications Advisory Commission.
Councilmember Paprocki stated the need to continue discussion on fiber optic issues. Mayor
Jacobs indicated he would like to see continuation of fiber optic, high speed internet, and
keeping St. Louis Park as a progressive city.
Councilmember Basill stated the commission has done a great job keeping on task and making a
difference.
It was the consensus of the council to continue exploring any new emerging technologies.
St. Louis Park Council Meeting
Item: 022007 - 3f - Study Session Minutes Feb. 5, 2007
Page 2
3. Human Rights Commission Bylaws, Work Plan and Annual Report.
City Manager Tom Harmening presented the staff report which included the work plan, annual
report, and bylaws of the Human Rights Commission (HRC). Mayor Jacobs felt there was a
need for more outcomes and a refocus of the HRC. He would like to see the commission
embrace diversity and spoke of the successful Somali Forum. He stated more focus is needed on
how to get along with each other, respectfulness, educational discussions, and reaching out to
kids.
Councilmember Paprocki stated there is a challenge to get school parents to school activities and
to reach out to more people in conjunction with schools.
Councilmember Basill stated he would like the mission statement to include more about reaching
out as a family, more education, and how to embrace other minorities. He suggested personal
invites, better goals, and the need to get every minority family to attend school events such as
kindergarten roundup and conferences.
Discussion took place regarding the size of the commission and whether too many members
make it more difficult to produce tangible results.
Councilmember Finkelstein stated the need for more discussion on how to reach out to the
ethnic, cultural, and religious differences.
Mayor Jacobs spoke of the need to help stabilize residency of diverse population and reach out
with education. He stated in previous years the commission implemented a very successful
diversity day at the high school which included plays. Mayor Jacobs stated he would like to see
the HRC work closely with the schools and the Police Advisory Commission
It was the consensus of the Council that the HRC should create a more outcome based work plan
with goals around outreach and education. The HRC should work closely with the Police
Advisory Commission, develop relationships with the school district, identify barriers and help
the community reach out more successfully to diverse populations.
4. Ordinance Amendment – Liquor Ordinance
City Manager Tom Harmening presented the staff report.
Councilmember Paprocki asked if the liquor license establishments are notified before
compliance checks are done. Police Lieutenant Lori Dreier responded liquor license
establishments are notified a few months before the compliance check.
Discussion took place regarding criminal penalties and the limit of $2,000 penalty fee for selling
to a minor allowed by the State.
Councilmember Basill stated he favored revising the proposed penalty schedule suspension of 10
and 15 days because he felt is was too strict and was concerned about other employees loss of
salaries.
St. Louis Park Council Meeting
Item: 022007 - 3f - Study Session Minutes Feb. 5, 2007
Page 3
Councilmember Finkelstein also stated that a 10 day suspension was too strict.
Mayor Jacobs stated because St. Louis Park is devoted to improving the lives of youth and is one
of America’s 100 Best Communities for Young People, and no one should sell alcohol to
minors.
Councilmember Paprocki stated the ordinance should include language regarding the City
deciding what days will be suspended with a 2nd and 3rd violation penalty.
Discussion took place regarding off-sale and on-sale and it was the consensus of the Council that
requirements should be the same for all types of licenses.
Councilmember Paprocki stated concern about the amendment of exterior metal burglar bars on
windows and doors being prohibited and would like to see language added that interior bars will
not be visible from the outside.
Assistant Zoning Administrator Gary Morrison described other types of window covering
including shades, security curtains, and mesh chain link.
Councilmember Basill stated “bars on windows” was a cheaper way to provide security and
investing in a security system would be cost effective for neighboring tenants. He stated upkeep
of the establishments was important along with being aesthetically pleasing.
It was the consensus of the Council to lower the suspension days for 2nd and 3rd violations; and
add language to Section 3-110 (d) that prohibits interior and exterior bars, including roll-downs,
on windows; (f) adding “private school” in addition to public school regarding distance
requirement.
5. Flame Metals
Mr. Hoffman presented the staff report which included the Consultants report of Flame Metals
ventilation and exhaust systems.
Council and staff discussed Flame Metals.
6. Future Agenda Planning
Mr. Harmening and the Council discussed study session agenda planning.
The meeting ended at 9:09 p.m.
______________________________________ ______________________________________
City Clerk Mayor
St. Louis Park City Council Meeting
Item: 022007 - 4a - Sams Club Liquor License Amendment
Page 1
4a. Motion to approve premises amendment to off-sale liquor licenses for Sam’s West,
Inc. dba Sam’s Club #6318, 3745 Louisiana Avenue.
BACKGROUND:
Sam’s Club has made an application to the City of St. Louis Park for an amendment to their off-
sale intoxicating liquor licenses located at 3745 Louisiana Avenue. Sam’s Club has made
changes to their premises and constructed a new building on their property scheduled to be open
early March. Demolition of the old building will start after the move is complete. The existing
Sam’s Club building was approximately 118,000 sq. ft. while the new building will be
approximately 149,000 sq. ft. The existing liquor store portion was approximately 7,000 sq. ft.
while the new liquor store portion will be 10,560 sq. ft.
City Ordinance Section 3-68 (a) states each liquor license shall be issued only for the exact
rooms and square footage described in the application. A license is valid only in the compact
and contiguous building or structure situated on the premises described in the license, and all
transactions relating to a sale under such license must take place within such building or
structure.
City Ordinance Section 3-106 states proposed enlargement or substantial alteration which
changes the character of the licensed establishment, or extension of a premises previously
licensed shall be reported to the city clerk and shall not be allowed unless the city council
approves an amendment to the liquor license.
The two off-sale liquor licenses held by Sam’s Club include a 3.2 malt liquor license for the
retail/grocery store and an intoxicating liquor license for the separate liquor store.
RECOMMENDATION:
The applicant has met all requirements for a premises amendment to their current off-sale liquor
licenses and staff is recommending approval.
Attachments: Maps of existing liquor store and new liquor store
Prepared by: Nancy Stroth, City Clerk
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park City Council Meeting
Item: 022007 - 4a - Sams Club Liquor License Amendment
Page 2
Sam’s Club, 3745 Louisiana Ave. - Existing Liquor Store 7,000 sq. ft
St. Louis Park City Council Meeting
Item: 022007 - 4a - Sams Club Liquor License Amendment
Page 3
Sam’s Club, 3745 Louisiana Ave – New Liquor Store 10,560 sq. ft.
St. Louis Park City Council Meeting
Item: 022007 - 4b - Support of Grant Wayside House
Page 1
4b. Motion to approve Resolution in support of the Wayside Housing Inc. Application to
Hennepin County for Transit Oriented Development Grant/Loan
PURPOSE:
The purpose of this item is to approve a resolution supporting the Wayside Housing Inc.
application to Hennepin County Housing and Redevelopment Authority for a Transit Oriented
Development grant/loan to fund the installation of new lighting at Wayside’s Supportive
Housing development.
BACKGROUND:
Wayside Supportive Housing, located at 1341 & 1349 Jersey Ave. S in St. Louis Park, is
requesting funds from the Hennepin County Department of Housing, Community Works and
Transit from the Transit Oriented Development (TOD) Bond Funds. The purpose of this project
is to secure funding to install enhanced lighting for the sidewalks and parking lot at 1341 & 1349
Jersey Ave S. This new lighting at the site will improve safety for pedestrian traffic to the
Louisiana Ave. transit center. Over half of the tenants at this supportive housing program rely on
the metropolitan transit system for their sole means of transportation.
The Hennepin County Board of Commissioners included $2,000,000 in bonding for Transit
Oriented Development (TOD) in the approved 2007 Capital Budget. TODs, supported with this
funding, must be in redevelopment areas, have multi-jurisdictional impacts, and enhance transit
usage. TOD projects and developments reinforce both the community and the transit system,
exhibit a compact and efficient use of available space, rather than auto oriented sprawl, and
contain a diversity and mix of uses with daily conveniences and transit at the center. The
pedestrian-friendly, physical design encourages walking, bicycling and access by people with
physical disabilities.
Funding is only available to those multi-jurisdictional programs and projects that occur within or
directly adjacent to Hennepin County Transit Corridors, and/or where new or enhanced transit
services supporting county strategies are taking place.
The Wayside Supportive Housing program offers long-term affordable housing for up to twenty
recovering chemically dependent women and their children under 18. Services include case
management, family recreational activities, child advocacy, and support around addiction.
The goal of the program is to provide children with a stabilized environment improve children’s
success in school and increase family economic self-sufficiency.
RECOMMENDATION:
Staff recommends that the Council approve the attached resolution supporting the Wayside
Housing Inc. application to Hennepin County Housing and Redevelopment Authority for a
Transit Oriented Development grant application to fund the installation of new lighting at
Wayside’s Supportive Housing development.
Attachments: Resolution
Prepared by: Michele Schnitker, Housing Supervisor
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park City Council Meeting
Item: 022007 - 4b - Support of Grant Wayside House
Page 2
RESOLUTION NO. 07-_____
RESOLUTION SUPPORTING
THE WAYSIDE HOUSE, INC. APPLICATION FOR
HENNEPIN COUNTY TRANSIT ORIENTED DEVELOPMENT GRANT/LOAN
WHEREAS, the City of St. Louis Park supports the Wayside House, Inc. application to
Hennepin County Department of Housing, Community Works and Transit for a Transit Oriented
Development grant/loan to fund the installation of enhanced lighting at the Wayside House, Inc.
Supportive Housing Development located at 1341 & 1349 Jersey Ave South; and
WHEREAS, this site is an eligible applicant because it is located in a Redevelopment
Project Area; and
WHEREAS, this new lighting at the site will improve safety for pedestrian traffic as
individuals walk towards the Louisiana Avenue transit center; and
WHEREAS, over half of the tenants at this supportive housing program rely on the
metropolitan transit system for their sole means of transportation.
NOW THEREFORE LET IT BE RESOLVED, that the city of St. Louis Park, in
accordance with Minnesota Statutes § 383B.77, subd. 3., supports the Transit Oriented
Development loan/grant application submitted to the Hennepin County Housing and
Redevelopment Authority on February 22, 2007 by the Wayside House, Inc. for the 1341 & 1349
Jersey Ave South Wayside Supportive Housing program site;
Reviewed for Administration: Adopted by the City Council February 20, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 022007 - 4c - 2007 Reimbursement Resolution
Page 1
4c. Motion to Approve 2007 Reimbursement Resolution
BACKGROUND:
The city must pass a reimbursement resolution to allow the use of bond proceeds to repay
ourselves for the costs related to capital projects that are incurred prior to a bond issue being
completed. Last year, as part of the CIP and utility rate discussions, we mentioned that a future
bond issue would be needed to keep the water and storm water funds solvent.
These funds both have aggressive capital improvement plans for the next several years. The
amount of money that we are anticipating to bond for should not exceed $4,500,000. This
should be sufficient to provide a 10% contingency over the estimated costs of $4,040,892 and
cover the costs of issuance. This is consistent with the information the Ehlers and Associates
presented to the City Council.
RECOMMENDATION:
Staff recommends that the City Council pass the attached Resolution Declaring the Official Intent
of the City of St. Louis Park to Reimburse Certain Expenditures from the Proceeds of Bonds to be
issued by the City.
Attachments: Resolution
Prepared by: Bruce M. DeJong, Finance Director
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 022007 - 4c - 2007 Reimbursement Resolution
Page 2
RESOLUTION NO. 07-_____
RESOLUTION DECLARING THE OFFICIAL INTENT
OF THE CITY OF ST. LOUIS PARK TO REIMBURSE
CERTAIN EXPENDITURES FROM THE PROCEEDS
OF BONDS TO BE ISSUED BY THE CITY
WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the
“Reimbursement Regulations”) providing that proceeds of tax-exempt bonds used to reimburse
prior expenditures will not be deemed spent unless certain requirements are met; and
WHEREAS, the City of St. Louis Park (“City”) expects to incur certain expenditures that
may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a
tax-exempt bond;
WHEREAS, the City has determined to make this declaration of official intent
(“Declaration”) to reimburse certain costs from proceeds of bonds in accordance with the
Reimbursement Regulations.
NOW THEREFORE LET IT BE RESOLVED, by the City Council of the City of St.
Louis Park as follows:
1. The City proposes to undertake the following projects (the “Project”):
Storm Water Projects Proj. No. Est. Cost
Water Main Replacement - Excelsior Blvd 20040402 $90,000
Water / Sewer Project - SCADA Replacement 20061800 $29,000
Storm Water Lift Station #6 - Taft 20072400 $250,000
Storm Water Project - Flood Area #25 20031200 $99,077
Storm Water Project - Flood Area #10 20031210 $45,000
Storm Water Project - Flood Area #26 20031300 $249,164
Storm Water Project - Flood Area #24 20031600 $800,000
Storm Water Project - Minnehaha Creek Flooding 20091500 $90,000
Storm Water Project - City Hall Parking Lot 20072500 $100,000
Storm Water Project - Sewer Rehab / Replacement (Area TBD) 20072300 $100,000
Storm Water Project - Flood Area #32 20031400 $37,500
Total $1,889,741
St. Louis Park City Council Meeting
Item: 022007 - 4c - 2007 Reimbursement Resolution
Page 3
Water Projects Proj. No. Est. Cost
Watermain Replacement (Excelsior Blvd w of HWY 100) 20040402 $270,000
Watermain Replacement (Kilmer NH north of W16th St) 20071400 $391,713
Watermain Replacement (Area 4 of Pavement Mgt Pgm) 20081500 $150,000
Watermain Replacement (Area 5 of Pavement Mgt Pgm) 20091300 $5,000
Water / Sewer Project - SCADA Replacement (2006 / 2007) 20061800 $85,000
Water Project - Replace/Upgrade Commercial Meters 20071200 $161,838
Water Project - WTP #8 Filter Rehabilitation (16th & Lancaster) 20062000 $87,600
Water Project - WTP #16 Filter Rehabilitation (20th & Flag) 20091200 $390,000
Water Project - Recoat Elevated Water Tower (Tower #4) 20071500 $460,000
Water Project - Reservoir #1 Minor Rehabilitation 20062300 $105,000
Water Project - WTP #10 Pump Drive Upgrade 20071205 $45,000
Total $2,151,151
2. The City reasonably expects to reimburse the expenditures made for certain costs of
the Project from the proceeds of bonds in an estimated maximum principal amount of $4,500,000.
All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other
expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement
Regulations.
3. This Declaration has been made not later than 60 days after payment of any
original expenditure to be subject to a reimbursement allocation with respect to the proceeds of
bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount
not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) “preliminary expenditures”
up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that
finance or are reasonably expected by the City to finance the project for which the preliminary
expenditures were incurred. The term “preliminary expenditures” includes architectural,
engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of
acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation,
and similar costs incident to commencement of construction.
4. This Declaration is an expression of the reasonable expectations of the City based
on the facts and circumstances known to the City as of the date hereof. The anticipated original
expenditures for the Project and the principal amount of the bonds described in paragraph 2 are
consistent with the City’s budgetary and financial circumstances. No sources other than
proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved,
allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial
policies to pay such Project expenditures.
St. Louis Park City Council Meeting
Item: 022007 - 4c - 2007 Reimbursement Resolution
Page 4
5. This Declaration is intended to constitute a declaration of official intent for purposes of
the Reimbursement Regulations.
Reviewed for Administration: Adopted by the City Council February 20, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 022007 - 4d - Special Assessment 5009 Excelsior Blvd
Page 1
4d. Motion to approve Resolution establishing special assessment for the installation of
a fire suppression sprinkler system at 5009 Excelsior Blvd., St. Louis Park, MN.
BACKGROUND:
Intercity Investments, Inc., owner of the commercial building at 5009 Excelsior Blvd, has
requested the city to authorize the installation of an automatic fire suppression sprinkler system
for the commercial building and assess the cost against the property in accordance with the city’s
special assessment policy.
ANALYSIS:
The special assessment policy for installation of automatic fire sprinkler systems in existing
buildings was adopted by the City Council in 1995. The city promotes the installation of fire
suppression sprinkler systems and facilitates their installation to promote general public health,
safety and welfare within the community.
The Building Code requires the installation of a fire sprinkler system due to a major remodeling
project of the building. The property owner will be hiring a contractor to install the sprinkler
system throughout the building and bring it up to compliance with the current code. Based on
the proposed work, the system qualifies for the city’s special assessment program. The property
owner has petitioned the city to authorize the installation of the fire sprinkler system and to
special assess the cost of the installation. Sprinkler plans have been submitted and approved by
city staff. The total eligible cost of the installation has been determined to be $39,900.00. An
administrative fee of $200.00 will be added to the special assessment.
Staff has determined that adequate funds are available through the Permanent Improvement
Revolving Fund to fund this special assessment project.
Attachments: Resolution
Prepared By: Cary Smith, Fire Marshal
Reviewed By: Luke Stemmer, Fire Chief
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 022007 - 4d - Special Assessment 5009 Excelsior Blvd
Page 2
RESOLUTION NO. 07-_______
RESOLUTION AUTHORIZING INSTALLATION
AND SPECIAL ASSESSMENT OF
FIRE SPRINKLER SYSTEM AT
5009 Excelsior Blvd., St. Louis Park, MN 55416
WHEREAS, Intercity Investments, Inc., a commercial property, located at 5009
Excelsior Blvd. has petitioned the City of St. Louis Park to authorize a special assessment for the
installation of a fire sprinkler system in the building on the benefited property; and
WHEREAS, the Property Owner has agreed to waive their right to a public hearing, right
of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Fire Marshal related to the installation of the fire sprinkler system.
NOW THEREFORE LET IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The petition from the Property Owner requesting the approval and special
assessment for the fire sprinkler system is hereby accepted.
2. The installation of the fire sprinkler system in conformance with the plans and
specifications approved by the Fire Department and Department of Inspections is
hereby authorized.
3. The total estimated cost for the design and complete installation of the fire
sprinkler system is accepted at $39,900.00.
4. An administrative fee of $200.00 for processing shall be added to the special
assessment.
5. The total special assessment against the property will be $40,100.00.
6. The property owners have agreed to waive their rights to a public hearing, notice
and appeal from the special assessment; whether provided by Minnesota Statutes,
Chapter 429, or by other statutes, or by ordinance, City Charter, the Constitution,
or common law.
7. The property owners agree to pay the city for the cost of the above improvements
through a special assessment over a ten (10) year period at six percent (6%)
interest.
St. Louis Park City Council Meeting
Item: 022007 - 4d - Special Assessment 5009 Excelsior Blvd
Page 3
8. The property owners agree to execute an agreement with the city and any other
documents necessary to implement the installation of the fire sprinkler system and
the special assessment of all costs associated therewith.
Reviewed for Administration: Adopted by the City Council February 20, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 022007 - 4e - MN DOT Access Permit Resolution
Page 1
4e. Motion to adopt Resolution supporting an application for a Limited Use Permit
with the Minnesota Department of Transportation for the access and use of
Roadside Park.
BACKGROUND:
Parks & Recreation staff has been working with the Beehive relocation committee, Minnesota
Department of Transportation, Nordicware, Three Rivers Park District, State Historical
Preservation Organization and the St. Louis Park Historical Society to relocate and restore the
historical features from Lilac Park to Roadside Park. To proceed with relocation, staff would
need to apply for access and use of Roadside Park. This access would allow us to construct the
trail access to the regional trail.
ANALYSIS:
Roadside Park is the proposed permanent home of the Beehive historical structure. This project
will provide a rest/picnic stop for trail users, an additional link to the new pedestrian-bridge
across CASH 25 and a historical perspective of the roadside picnic areas constructed in the late
1930’s.
RECOMMENDATION:
Motion to adopt the attached resolution supporting an application for a Limited Use Permit with
the Minnesota Department of Transportation for the access and use of Roadside Park.
Attachment: Resolution
Prepared by: Rick Birno, Superintendent of Recreation
Reviewed by: Cindy Walsh, Parks & Recreation Director
Approved by: Nancy Gohman, Deputy City Manager
St. Louis Park City Council Meeting
Item: 022007 - 4e - MN DOT Access Permit Resolution
Page 2
RESOLUTION NO. 07-_____
RESOLUTION SUPPORTING AN APPLICATION TO THE
MINNESOTA DEPARTMENT OF TRANSPORTATION FOR A
LIMITED USE PERMIT ALLOWING ACCESS AND USE OF ROADSIDE PARK
WHEREAS, the City Council has adopted a city-wide system of parks, walks, trails, and
bikeways to be built and maintained by the city; and
WHEREAS, the city has identified through a community visioning process that creating
new gathering places is a priority for the community; and providing a trail access to Roadside
Park will provide more use of the park and supports this Vision.
WHEREAS, the city wishes to apply for this access to construct a trail connection to the
regional trail and in the future plans to participate in the relocation of the historic bee hive.
NOW THEREFORE BE IT BE RESOLVED, hat the City Council of the City of St.
Louis Park hereby supports the application for a Limited Use Permit with the Minnesota
Department of Transportation and supports a city project for Roadside Park.
Reviewed for Administration: Adopted by the City Council February 20, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 022007 - 4f - Special Assessment Water and Sewer Repair (2820 Ottawa)
Page 1
4f. Motion to approve Resolution establishing a special assessment for the repair of the
water service line at 2820 Ottawa Avenue South.
BACKGROUND:
Jill Holmquist, owner of the single family residence at 2820 Ottawa Avenue South, has requested
the City to authorize the repair of the water service line for her home and assess the cost against
the property in accordance with the City’s special assessment policy.
ANALYSIS:
The City requires the repair of service lines to promote the general public health, safety and
welfare within the community. The special assessment policy for the repair or replacement of
water or sewer service lines for existing homes was adopted by the City Council in 1996. This
program was put into place because sometimes property owners face financial hardships when
emergency repairs like this are unexpectedly required.
Plans and permits for this service line repair work were completed and submitted by the resident
and approved by City staff. Jill Holmquist hired a contractor and repaired the water service line
in compliance with current codes and regulations. Based on the completed work, this repair
qualifies for the City’s special assessment program. The property owner has petitioned the City
to authorize the water service line repair and special assess the cost of the repair. The total
eligible cost of the repair has been determined to be $3,000.00.
Ms Holmquist petitioned the City on October 18, 2006 to participate in the special assessment
program. The contractor did not complete the work in October; therefore the assessment could
not be assessed to property in November 2006. The assessment will be assessed to the property
in 2007.
Attachments: Resolution
Prepared By: Scott Anderson, Utility Superintendent
Through: Mike Rardin, Public Works Director
Bruce DeJong, Director of Finance
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 022007 - 4f - Special Assessment Water and Sewer Repair (2820 Ottawa)
Page 2
RESOLUTION NO. 07-____
RESOLUTION AUTHORIZING THE REPAIR AND SPECIAL ASSESSMENT
OF THE WATER SERVICE LINE AT
2820 OTTAWA AVENUE, ST. LOUIS PARK, MN
WHEREAS, the Property Owner at 2820 Ottawa Avenue has petitioned the City of St.
Louis Park to authorize a special assessment for the repair of the water service line for the single
family residence located at 2820 Ottawa Avenue; and
WHEREAS, the Property Owner has agreed to waive the right to a public hearing, right
of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Utility Superintendent related to the repair of the water service line.
NOW THEREFORE LET IT BE RESOLVED by the City Council of the City of St.
Louis Park, Minnesota, that:
1. The petition from the Property Owner requesting the approval and special assessment for the
water service line repair is hereby accepted.
2. The water service line repair that was done in conformance with the plans and specifications
approved by the Public Works Department and Department of Inspections is hereby
accepted.
3. The total cost for the repair of the water service line is accepted at $3,000.00
4. The total special assessment against the property has been determined to be $3,000.00
5. The Property Owner has agreed to waive the right to a public hearing, notice and appeal from
the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other
statutes, or by ordinance, City Charter, the constitution, or common law.
6. The Property Owner has agreed to pay the City for the cost of the above improvements
through a special assessment over a ten (10) year period at the interest rate of the 20 year
Treasury bill rate on November 1, 2006 plus 1%.
7. The Property Owner has executed an agreement with the City and all other documents
necessary to implement the repair of the water service line and the special assessment of all
costs associated therewith.
St. Louis Park City Council Meeting
Item: 022007 - 4f - Special Assessment Water and Sewer Repair (2820 Ottawa)
Page 3
8. The special assessment agreement was initiated in 2006 and will be assessed in November
2007.
Reviewed for Administration:
Adopted by the City Council February 20,
2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 022007 - 4g - Bid Tab Report - Ford Lift Station 2005-1200
Page 1
4g. Motion to designate Gridor Construction, Inc. the lowest responsible bidder and
authorize execution of a contract with the firm in the amount of $468,377 for the
Sanitary Sewer Project - Lift Station Rehab and Forcemain at Shelard - City
Project No. 2005-1200
BACKGROUND:
Bids were received on February 8, 2007 for the Shelard Road Rehabilitation Project located at
the north I394 frontage road and Ford Road. The existing station has reached its life
expectancy. The repair parts for the pumps are being discontinued and will be difficult to
acquire in the future. The current station is inoperable during a power outage. This station’s
high volume use and remote location requires additional time and cost to service.
On May 15, 2006 the Council accepted the Project Report, establishing and ordering
Improvement Project No. 2005-1200, approved plans and specifications, and authorized
advertisements for bids. On June 9, two (2) bids were opened and due to the higher than
expected bid amounts staff recommended the bids be rejected. On July 10, 2007 the Council
rejected the bids and authorized re-advertisement for bids.
A re-advertisement for bids was published in the St. Louis Park Sun-Sailor on January 11 and 18,
2007 and in the Construction Bulletin on January 15 and 22, 2007. A total of ten (10) bids were
received for this project. The bid package has two components which include: 1) base bid; 2)
alternate bid for elimination of the electrical junction for backup generator hookup. After
reviewing the bids, staff feels the city should award a contract for the base bid which includes the
additional electrical junction. The bid amount for the alternate bid for elimination of the
electrical junction provided minimal cost savings ($2,000).
A summary of the bid result totals is as follows:
CONTRACTOR BID AMOUNT *
Gridor Construction, Inc $468,377.00
Landwehr Construction, Inc. $468,660.00
Minger Construction, Inc. $518,800.00
Penn Contracting, Inc. $518,880.00
Engineering & Construction Innovations, Inc. $556,900.00
G.M. Contracting, Inc. $566,523.88
Magney Construction, Inc. $577,800.00
Jay Brothers, Inc. $605,592.00
Graham Penn-Co Construction, Inc. $675,681.00
Barbarossa & Sons, Inc. $716,640.00
Engineer’s Estimate $473,000.00
* Bid Amount is based on the base bid amount and not selecting the alternative bid.
St. Louis Park City Council Meeting
Item: 022007 - 4g - Bid Tab Report - Ford Lift Station 2005-1200
Page 2
EVALUATION OF BIDS:
A review of the bids by our consultant, Barr Engineering, Inc., (Barr) indicates Gridor
Construction, Inc submitted the lowest responsible bid.
Barr has worked with Gridor Construction, Inc on similar lift station and forcemain projects for
neighboring communities in the past work and the contractor has satisfactorily completed these
projects.
FINANCIAL CONSIDERATIONS:
Funds for this project have been provided for in the Sewer Utility Fund budget.
CONSTRUCTION TIMELINE:
Work is anticipated to be completed by fall of 2007.
Prepared By: Scott Merkley, Public Works Coordinator
Reviewed By: Scott Anderson, Utilities Superintendent
Michael P. Rardin, Director of Public Works
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 022007 - 4h - Bid Tab Report - Water Project - Recoat Reservoir WTP#1 2006-2300
Page 1
4h. Motion to designate Champion Coatings, Inc. the lowest responsible bidder and
authorize execution of a contract with the firm in the amount of $84,000 for the Water
Project – Recoat Reservoir WTP#1 - City Project No. 2006-2300
BACKGROUND:
Bids were received on February 8, 2007 for the water reservoir exterior rehabilitation project
located at 2936 Idaho Avenue. The exterior of the reservoir is in need of re-coating for the
protection of the steel structure.
An advertisement for bids was published in the St. Louis Park Sun-Sailor on January 11 and 18,
2007 and in the Construction Bulletin on January 15 and 22, 2007. A total of four (4) bids were
received for this project. The bid package has two components which include: 1) work
completion in spring 2007; 2) work completion in fall 2007. After reviewing the bids, staff feels
the city should award a contract for the spring work being the costs were only slightly higher
($5,475) and it is staff preference to get the work done in the spring. Champion Coatings, Inc.
was the low bidder for both the spring and fall work completion.
A summary of the bid result totals is as follows:
CONTRACTOR BID AMOUNT *
Champion Coatings, Inc. $84,000
TMI Coatings, Inc. $145,900
Classic Protective Coatings, Inc. $189,715
M.K. Painting, Inc. No Spring Bid
Engineer’s Estimate $120,600
* Bid Amount is based on the Spring 2007 bid amount.
EVALUATION OF BIDS:
A review of the bids by our consultant, KLM Engineering, Inc., (KLM) indicates Champion
Coatings Inc submitted the lowest responsible bid.
KLM has worked with Champion Coatings, Inc on similar recoating projects in the past work
and the contractor has satisfactorily completed these projects.
FINANCIAL CONSIDERATIONS:
Funds for this project have been provided for in the Water Utility Fund budget.
CONSTRUCTION TIMELINE:
Work is anticipated to be completed by June 1, 2007.
Prepared By: Scott Merkley, Public Works Coordinator
Reviewed By: Scott Anderson, Utilities Superintendent
Michael P. Rardin, Director of Public Works
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 022007 - 4i - Sanitary Grit Disposal Facility 2006-1500
Page 1
4i. Motion to approve Amendment No. 1 to Contract 26-05 providing for additional
Professional Services related to Sanitary Grit Disposal Facility Project No. 2006-
1500.
BACKGROUND:
Several years ago staff identified the need for and programmed a capital improvement project to
develop a facility that could provide for the separation of liquids and solids collected during the
cleaning of sanitary sewers. Once separated, liquids will be drained back to the sanitary sewer
while solids will be collected and disposed of at an appropriately permitted solid waste facility.
Because other cities and the Met Council also own / operate sewer systems and share this same
need, city staff has worked with other interested area agencies to jointly develop a project. This
facility is now being proposed as a joint project between the cities of St. Louis Park, Hopkins,
Edina and the Metropolitan Council's Environmental Services Division (Partners).
On February 1, 2006, Contract No. 26-05 was authorized with Bonestroo Rosene, Anderlik and
Associates to provide professional services for the design, survey, and construction engineering
of the Sanitary Sewer Grit Dump Station in the amount of $29,600.
ADDITIONAL PROFESSIONAL SERVICES:
A contract amendment is needed to cover additional design work required of the consultant. The
original scope of services has changed due to changes in the building design and site location
from the original plan. The building size was reduced as well as numerous other design
modifications made to lower the construction cost after one of the identified partners (Golden
Valley) opted out of the project. The building location was also changed to eliminate the need
for vehicles hauling the dumpsters in/out of the site to need to back-in from Oxford Street.
At the January 16, 2007 Council meeting the Council approved of the plans and specification and
authorized bidding the project.
FINANCIAL CONSIDERATIONS:
Recent correspondence with Bonestroo identified the cost for this additional work at $21,500.
All work performed by Bonestroo under this contract will be paid for on a time and materials
basis. The Contract is expected to address all work necessary to complete the project including
construction engineering/inspection services, as amended.
Expenses for these services as provided by Bonestroo are being paid by all four project Partners,
as per the earlier approved cooperative agreement, with our costs funded from the Sewer Utility
Fund.
CONTRACT TERMS:
The following terms are incorporated into this contract:
1. Contract terminates September 1, 2007.
2. Compensation to be based on actual work performed with a maximum contract amount of
$51,100.
3. Bonestroo has independent contractor status.
4. City may terminate this contract with seven (7) days notice.
St. Louis Park City Council Meeting
Item: 022007 - 4i - Sanitary Grit Disposal Facility 2006-1500
Page 2
PROJECT TIMING:
Bids will be opened February 21, 2007. On March 5, 2007 staff will present a bid tab report
identifying the lowest responsible bidder for contract award consideration to the Council. It is
anticipated that the construction will begin in May 2007 and be completed by August 2007.
The document utilized for this contract is the City’s standard professional services agreement
developed by the City Attorney.
Attachment: Amendment No. 1
Prepared By: Scott Merkley, Public Works Coordinator
Reviewed By: Michael P. Rardin, Director of Public Works
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 022007 - 4i - Sanitary Grit Disposal Facility 2006-1500
Page 3
AMENDMENT NO. 1
AGREEMENT FOR ENGINEERING SERVICES
FOR CONSTRUCTION OF SANITARY DUMP BUILDING
CONTRACT NO. 26-05
THIS AMENDMENT is made on ________________________________ and between
the CITY OF ST. LOUIS PARK, Minnesota, and BONESTROO, ROSENE, ANDERLIK &
ASSOCIATES, INC.
1. BACKGROUND: The parties have previously entered into an agreement for
professional services related to the construction of a Sanitary Sewer Dump Building
dated February 1, 2006.
2. ITEM NO. 1: SCOPE OF CONSULTANT SERVICES: The paragraph shall be
amended to also include Exhibit “B” (additional scope of services outlined in Bonestroo’s
fee proposal dated December 15, 2006) attached hereto.
3. ITEM NO. 2: TIME FOR PERFORMANCE OF SERVICES: The paragraph shall be
amended to include The Consultant agrees to perform the services outlined in Exhibit
“B” by September 1, 2007.
4. ITEM 3 COMPENSATION FOR SERVICES. Subject to the modifications set forth
herein, the compensation amount for professional services shall increase by $21,500 from
$29,600 to $51,100.
IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be
executed by their respective duly authorized officers.
EXECUTED as to the day and year first above written.
CITY OF ST. LOUIS PARK Reviewed for Public Works:
_________________________________ ____________________________________
Jeffery W. Jacobs, Mayor Michael P. Rardin, Director of Public Works
___________________________________
Thomas K. Harmening, City Manager BONESTROO, ROSENE, ANDERLIK &
ASSOCIATES
By_________________________________
Attest:
Its__________________________________
__________________________________
Nancy J. Stroth, City Clerk By _________________________________
Its__________________________________
St. Louis Park City Council Meeting
Item: 022007 - 4j - Fire Civil Service Commission Minutes 011007
Page 1
1
MINUTES
FIRE CIVIL SERVICE COMMISSION
January 10, 2007 – 8:30 a.m.
FIRE CONFERENCE ROOM, 1ST FLOOR CITY HALL
1) The meeting was called to order at 8:30 a.m. by President Douville.
2) In attendance were Commission President Marjorie Douville, Commissioners David Lee
and William MacMillan. Also present were Ali Fosse, Human Resources
Coordinator/Staff Liaison; Luke Stemmer, Fire Chief; Eric Bakken, Union President;
Mark Nelson, Fire Captain; and Cary Smith, Battalion Chief.
3) In accordance with state statute, Commissioner Lee was appointed as President of the
Commission during the final year of his term.
4) A motion was made by Commissioner MacMillan, seconded by Commissioner Douville
to nominate Commissioner Douville as Secretary of the Commission. Motion carried
unanimously.
5) A motion was made by Commissioner MacMillan, seconded by Commissioner Douville
to accept the minutes from the May 23, 2006 meeting. Motion carried unanimously.
6) Chief Stemmer presented the recommended recruitment process for the position of
Firefighter. There are currently no vacancies for this position, but the most recent
eligibility list expired on October 29, 2006 and the Chief wants to keep the list current in
the event there is a vacancy. The process will be very similar to the one that was
completed in 2004. The Chief noted that the list could be very important for the future of
the fire department because there is a possibility of retirements and vacancies in the next
two years.
7) A motion was made by Commissioner MacMillan, seconded by Commissioner Douville
to accept the recommended Firefighter recruitment process based on the most recently
updated job description. Discussion about changes to the job description ensued. The
Appointing Authority establishes the job descriptions. The Chief explained that the job
description had not changed structurally, just housekeeping items. Also, the process is
estimated to be completed in first quarter of 2007. The motion carried unanimously.
8) Chief Stemmer presented the recommended recruitment process for the position of Fire
Captain. There are currently no vacancies for this position, but the most recent eligibility
list expired on September 2, 2006 and the Chief wants to keep the list current. The
St. Louis Park City Council Meeting
Item: 022007 - 4j - Fire Civil Service Commission Minutes 011007
Page 2
2
process is similar to the recently completed Lieutenant process, with many of the
components developed and administered by Hennepin Technical College.
9) A motion was made by Commissioner MacMillan, seconded by Commissioner Douville
to accept the recommended Fire Captain recruitment process based on the most recently
updated job description. Discussion ensued regarding timing. The Chief expects the
recruitment to begin as soon as possible with final testing in April to give candidates time
to prepare. President Lee asked for comments or feedback from Local 993. Union
President Eric Bakken responded that the union thought the process looked good. The
motion carried unanimously.
10) The commission discussed the statutorily required meeting on February 5, 2007. There
are not expected to be any decision-making items on the agenda, but the Chief would like
to present his annual report and the Staff Liaison would like to provide donuts and update
the Commission on the City Council’s recent direction to Boards and Commissions. The
meeting will be held at 7:30 a.m. on February 5, 2007.
11) In other business, President Lee requested that future Eligibility Lists include an
expiration date (two years from the date of acceptance). Also, Commissioner MacMillan
requested an update from Chief Stemmer on the status of the City’s Fire Station study.
The Chief offered to attend neighborhood or business meetings to discuss the Fire
Stations.
12) The Commission adjourned at 9:10 a.m.
Respectfully submitted,
Ali Fosse
City Staff Liaison to the Fire Civil Service Commission
St. Louis Park City Council Meeting
Item: 022007 - 4k - Human Rights Commission Minutes 011607
Page 1
City of St. Louis Park
Human Rights Commission
Minutes – January 16, 2007
Westwood Room, City Hall
I. Human Rights Award Presentation
Mayor Jeff Jacobs Presented the Human Rights Award to Asian Media Access at City
Council Meeting. Johnny Chio accepted the award on behalf of Asian Media Access.
II. Call to Order
Chair Bulman called the meeting to order at 7:42 p.m.
A. Roll Call
Commissioners Present: Greg Asche, Karmit Bulman, Sonja Johnson, Ahmed Maaraba,
Joe Polach, and Shelley Taylor
Absent: Craig Aizman, Sharon Lyon and Dalton Shaughnessy (Alternate)
Staff: Marney Olson, Staff Liaison; Lt. Lori Dreier, Police Liaison
B. Approval of Agenda
Agenda approved.
C. Approval of Minutes
Mr. Maraaba indicated in section IIA, “Human Right-mobile” should be “Human Rights-
mobile.”
The minutes of December 19, 2006, approved with above amendment.
III. Commissioner and Committee Reports
A. Individual commissioner and staff reports
Ms. Olson reported that Mohamed Abdi will interview for the Human Rights Commission
and Michael Cohn does need to reapply to become a commissioner again.
Ms. Taylor reported that the Science Museum is doing an exhibit titled “RACE: Are we so
Different?”.
Ms. Johnson attended the Martin Luther King Jr. Rally/Celebration at Concordia in St.
Paul. She should like to see attendance by the HRC next year.
B. Committee Reports
Ms. Taylor reported on the subcommittee meeting Thursday, January 11th. The HRC will
continue to work with the JCA and Somali Action, but will not be moving on the same
timeline. The HRC would like to be kept informed of their progress.
St. Louis Park City Council Meeting
Item: 022007 - 4k - Human Rights Commission Minutes 011607
Page 2
The subcommittee also discussed a film series or other way to reach out to the community
as a whole rather than selecting one immigrant group as the focus.
Ms. Bulman spoke to Jane Kano who teaches ESL and other classes through Adult
Options. Ms. Kono will attend the February meeting and discuss ways the HRC could get
involved and form a connection with her students.
Mr. Polach met with Rene Schlotterbech who is involved with ELL students to brainstorm
multi-ethnic ways to get kids involved. Ms. Schlotterbech has been invited to attend the
February HRC meeting. She is very interested in being a good, positive connection for the
HRC.
Ms. Bulman also noted that the JCA is doing training on Racial Justice and other training
topics. She will get more information from them regarding the training and trainer.
IV. Old Business
A. Status of Human Rights Essay Contest
Mr. Polach has shared the Human Rights Essay Contest forms and information with the 7th
and 8th grade English teachers. Ms. Olson will have the DARE officer bring contest forms
to the principals at the 6th grade schools.
B. Update on Working with Schools
Ms. Johnson will follow up with a fellow student, Erica, on Somali student issues in the
classroom.
C. HRC Vacancies Update
There are currently 4 vacancies open that the City Council fills and one vacancy to be
appointed by the school board. Marcia Honald is advertising for new commissioners. The
process takes approximately 30 days to interview new commissioners.
V. New Business
The HRC noted the resignations of Jason Van Buren and Matt Armbrecht.
The HRC Hotline Number is listed on the handout the Police give to victims. The brochure
is currently printed in English and Spanish. Lt. Dreier will get feedback from officers on
other languages the brochure should be printed in. Officers to use the AT&T language line
for translators.
VI. Set Agenda for Next Meeting
VII. Adjournment
The meeting was adjourned at 8:35 p.m.
St. Louis Park City Council Meeting
Item: 022007 - 4m - Telecommunications Advisory Commission Minutes 120706
Page 1
1
OFFICIAL MINUTES
ST. LOUIS PARK TELECOMMUNICATIONS COMMISSION
MEETING OF December 7, 2006
ST. LOUIS PARK COUNCIL CHAMBERS
MEMBERS PRESENT: Bruce Browning, Rick Dworsky, Dale Hartman, Ken Huiras, Bob
Jacobson, Kirk Morrow, and Rolf Peterson
MEMBERS ABSENT: Mary Jean Overend
STAFF PRESENT: Reg Dunlap, Civic TV Coordinator; John McHugh, Community
TV Coordinator
OTHERS PRESENT: Arlen Mattern, Comcast Public Affairs Administrator; Kim Roden,
Comcast Vice President of Public Affairs and Programming; Tom
Marble; St. Louis Park School District Technology Department,
Charlie Fiss, St. Louis Park School District Technology Department
1. Call to Order
Chair Dworsky called the meeting to order at 7:03 PM.
2. Roll Call
Present at roll call were Commissioners Browning, Dworsky, Hartman, Huiras, Jacobson,
Morrow and Peterson.
Commissioner Morrow, new youth member of the commission, introduced himself.
3. Approval of Minutes for August 3, 2006
Commissioner Huiras requested page numbers on future minutes and to receive them earlier.
Commissioner Browning suggested they be sent electronically.
It was moved by Commissioner Huiras, seconded by Commissioner Browning, to approve
the minutes of August 3, 2006, without changes.
The motion passed 6-0-1, Commissioner Peterson abstained.
4. Adoption of Agenda
Commissioner Huiras asked if there would be a studio update? Mr. McHugh replied
representatives from the School District could provide information.
It was moved by Commissioner Huiras, seconded by Commissioner Browning, to approve
the agenda.
The motion passed 7-0.
St. Louis Park City Council Meeting
Item: 022007 - 4m - Telecommunications Advisory Commission Minutes 120706
Page 2
2
5. Public Comment - None
6. New Business
A. Comcast Report on the service transition from Time Warner to Comcast
Ms. Kim Roden, Comcast, reported there had been some issues and a number of calls
once the transition started. They fell within three categories: 1) Billing conversion
related (incorrect bills). She believed those issues had been resolved. 2) Email
migration-They had 162 different user ID’s migrate through this process and 99% went
flawlessly. There was a flaw on the web site for the transition of Mac users, which had
been addressed. 3) Setting up secondary Email accounts and problems with the total
number of user ID’s. Those issues had all been addressed.
They were going to be doing a channel line up change as well as a series of other changes
over the next several months. There could be an occasional misstep. They were working
through the issues and she believed making good progress.
Commissioner Huiras asked if the billing dates had changed for residents of St. Louis
Park? Ms. Roden replied she did not know if billing cycles had changed.
Commissioner Huiras stated based on the complaints received, he looked at his bill and
with Comcast the bills were 9/25, 10/12, 11/4 and he was waiting for the December bill.
Ms. Roden indicated she could research the issue. Mr. Dunlap added there were several
examples of residents who indicated they did not receive a bill for two months. An
explanation of that would be helpful.
Commissioner Hartman asked if they would be changing the direct pay dates? Ms.
Roden replied she could look into that.
Commissioner Jacobson stated he had received bills with different dates and the same
amount and he noticed that the payment date was way ahead of when they received the
bill. The due date had varied. He suggested it could be a computer-programming
problem. Ms. Roden responded they would look into that.
Commissioner Jacobson requested seeing Comcast’s mission statement. Mr. Dunlap
indicated he had received that information from Ms. Donnelly-Cohen after the last
meeting and would send it.
Commissioner Browning indicated he uses check free and the Comcast logo appears, but
the bill didn’t appear when he tried to pull it up. He received an Email from Comcast
that it might be a bit of time before they had the electronic bill ready and he asked how
much more time that would be. He was able to pay the bill. Ms. Roden and Mr. Mattern
replied they hadn’t heard about that problem, but would look into it.
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Commissioner Peterson asked if they were done transferring Emails, he hadn’t received a
notice other than the first one? Ms. Roden replied they were being done in stages and it
didn’t have to be done yet.
Commissioner Browning felt this had gone smoothly overall. Ms. Roden replied that was
good, but it was frustrating for those in the 1% they were trying to help with issues.
B. Comcast updates on new cable rates and/or changes in the channel line up (if any)
Mr. Mattern indicated they were making channel changes as of January 8th. There would
be a little disruption. There would be more movies, music and sports. One of the most
exciting offerings would be video on demand and digital Latino ($6.99/mo) for Spanish
speaking citizens. He reviewed the channel line-ups. For questions, people can contact
651-222-3333.
Commissioner Jacobson asked the difference between digital and HD? Mr. Mattern
replied people are required to have an HD (high definition) television. The resolution on
the TV is much higher. You require an HD receiver to receive programming and need a
digital receiver to receive digital channels. HD is probably a little better quality. The HD
package costs more.
Commissioner Jacobson asked why the ESPN II got changed to a premium channel. Ms.
Roden replied one of the reasons they were going through the channel line up change was
to try to make a Twin Cities consistent channel line up regardless of what City you live
in. Some channels are changing because of the programming agreements between the
cable operator and the programmer. There are some subtle differences between Time
Warner programming agreements and what Comcast offers, which is why some
programming is continuing and some isn’t. Some people want a lot of sports
programming, which is the most expensive type of programming a cable operator buys,
so most sports channel programmers would like to see their programs on a basic or
standard line up. The cable operator tries to balance the needs and desires of the majority
of the customers and the ability in paying. Not everyone values sports programming the
same. Because of its expense, they were trying to put most sports programming on a
sports tier, so those who want it would incur the expense. She believed the pressure
would continue on cable operator to put sports programming at the lowest level, but that
would lead to higher bills. The trend would be to put sports channels on a higher tier.
Commissioner Huiras asked about the NFL network? Ms. Roden replied the NFL
network is offered on the St. Paul side. The NFL network and Comcast have an issue
related to the new systems Comcast had acquired (Time Warner). Comcast would like to
put the NFL network in the Time Warner and Adelphia systems that were acquired onto a
digital tier. The NFL network had filed a lawsuit against Comcast and until litigation is
resolved, they wouldn’t have the NFL network added.
Commissioner Huiras asked if the “old” Comcast has a lot of channels that Time Warner
customers would not be receiving? Ms. Roden replied no, it was pretty rare. Mr. Mattern
indicated there was not a lot of difference.
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Commissioner Jacobson asked why they split ESPN between I and II? Ms. Roden
replied that was probably a programmer question. It went back to cost and the
programmer’s interest in having more than one channel and trying to vary programming.
Ms. Roden discussed the NFL Channel and satellite dishes.
Mr. McHugh asked if the channel line up card was a prototype or what would be
distributed? Ms. Mattern replied it was the actual card customers would receive.
Mr. McHugh asked on the standard package if channels 47, 59, 65 and 98 would remain
blank? Ms. Roden replied if there was nothing listed, they were blank.
Mr. McHugh requested when the channel line up card is reprinted there be corrections
made to the local listings and would send them the information. Where can people get a
channel line up card in the future? Mr. Mattern replied at any of the service centers.
Mr. McHugh requested that 50-100 cards be sent for distribution at City hall? Ms. Roden
replied yes, when they were available.
C. Bylaws amendments
Chair Dworsky indicated the City Council adopted revised rules and procedures for
boards and commissions on Sept 18, 2006. He reviewed the changes.
Commissioner Huiras asked if all commissions would be under the new guidelines? Mr.
Dunlap replied yes, they vast majority of the bylaws would be very similar. Each
commission can set their own bylaws, but the general format is more uniform.
Commissioner Huiras asked if they wanted the chair to serve two consecutive terms,
could they do that? Mr. Dunlap believed they could do that.
Commissioner Huiras asked if they were subject to Council approval? Mr. Dunlap
replied they give the Council notice. The Council had given a directive and asked that all
commissions make the bylaws changes.
Commissioner Jacobson believed they had been on target with what was in the bylaws.
Commissioner Huiras stated they could draft the due dates as part of the work plan. They
could table discussion on the term of the chair or make a decision.
It was moved by Commissioner Browning, seconded by Commissioner Huiras, to approve
the revised bylaws.
The motion passed 7-0.
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School District quarterly report
Tom Marble, St. Louis Park School District Technology Department, presented the
quarterly report, specifically opening the TV studio facilities for public use. The facility
would be available 12 hours per month and no fee charged for facility use. They will
revisit the demands and adjust as necessary. Individuals interested in using the facility
can contact Mr. McHugh. A qualified employee will be required for technical assistance.
The School District is finalizing purchase of camera equipment for the studio in January.
Commissioner Jacobson asked if they had a preferred camera? Ms. Marble replied the
2100. Mr. Fiss indicated they have the 2000 model, which is by site and specs exactly
the same camera with the addition of a rocker switch on the handle.
Commissioner Jacobson asked if there were other big differences in the others listed?
Mr. Fiss responded he looked at some of the more expensive cameras and he believed the
2100 had a better picture. Mr. Marble added they wanted to have digital quality.
Commissioner Huiras asked if the studio would be publicized? Mr. Marble replied yes,
that was part of future discussions and it could be put on the school districts and the City
web site with contact information.
Commissioner Huiras suggested a listing in community education books, and Mr. Marble
responded that was a possibility as well. The facility will be reserved through
community education. Mr. Dunlap indicated it is possible they sell ads for those books,
but it would be hundreds of dollars of investment. That was a valuable place to advertise.
Commissioner Peterson asked if the camera was compatible with the hand controls? Mr.
Fiss replied it has the LANC control, which was universal.
Commissioner Huiras asked if some of the current broadcasts would be moving? Mr.
McHugh replied yes, they were being done in the studio they currently have access to
with the cable company.
Commissioner Jacobson asked if there was a separate place to keep the equipment
dedicated for community education users or would this be used for student activities as
well? Mr. Marble replied it would be used for both. The amount of use of the studio
facility had declined due to media production classes being eliminated. Any use of the
space by students is supervised. There are other cameras used for student projects.
Commissioner Huiras asked if they were looking at this as a permanent location? Mr.
McHugh replied they would take it on a year-by-year basis. If opportunities present
themselves with a new larger building being constructed by the City that could
accommodate a studio or a partnership with another entity in the City, those would be
something they would strive to do. The School District had been helpful with the initial
need. It is often the case that community TV operations try to have a separate facility
from the School District because they cannot use the facility during normal business
hours. There may be need for studio use during the day. The hope would be that there
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would be a different facility in the future. Mr. Marble added the biggest issue is from a
security standpoint things were tightening up and access is restricted during school hours.
Commissioner Jacobson asked once they get the recording done in the studio facilities, is
it supposed to go on the public channel? Mr. McHugh replied if it is supervised by
community TV or Civic TV, which would be the case, unless it was a training session.
Commissioner Jacobson asked about follow for what is produced in the studio to get it edited
to be used on the channel, were there needs in that area? Mr. McHugh replied no, they
would be recording it on community TV equipment, using community TV tape stock and it
would remain the possession of community TV. They wouldn’t record direct to DVD if
there were going to be editing needed. Mr. Marble noted they had the ability at the high
school facility to master record onto a mini DV format tape or go straight to hard drive.
Commissioner Jacobson asked if there were facilities to do DVD editing? Mr. McHugh
replied the expectation would be that they would record using a recorder they would
bring to the facility and when they left they would have the recorder and the original
studio recording and additional editing would be done out of their facility in a community
TV facility. The studio would be just for mastering it.
Mr. Marble commented that he and Mr. Fiss had been in conversation and in partnership
with KUOM, University of Minnesota radio station, with KDXL and had discussions
about web streaming. There are some legal changes dealing with streaming of licensed
music and licensing fees that would be paid. He was not sure as part of this they would
get into doing KDXL, because they needed to be aware something might change and
based upon licensing fees they might have to pay to do that.
Commissioner Browning believed they would have to pay if they aligned themselves with
the intercollegiate broadcasting system, and it is a reasonable fee on a yearly basis. Mr.
Marble replied yes, they were talking with the University about “piggy backing” on them in
terms of the fees being paid. They would both be sharing the same airwaves instead of
being double dipped and would be able to share some of the expense. There was a little
hesitation on jumping into that arena until they were clear on a licensing fee standpoint.
Commissioner Jacobson asked if they should hold off on a motion because of the fees?
Chair Dworsky believed they could proceed.
Commissioner Huiras asked if they were talking about web streaming channel 14
completely? Mr. Dunlap replied yes. The motion would be to purchase a computer and
pay for the hosting of video on demand and 24/7 web streaming for channel 14.
Commissioner Huiras asked if it would be on the City’s web site? Mr. Dunlap replied it
was up to the web masters. In the future, they would be able to have all of the local
channels on one web page with their schedule and information.
Commissioner Morrow asked how the students would be involved? Mr. Marble replied
channel 14 is done as an automatic play back system and would be simulcast through the web.
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Commissioner Browning asked if KDXL was 24/7 now? Mr. Marble replied yes, it is
automated. It is not 24/7 on the airwaves, they are time shared with the University of
Minnesota. Mr. Fiss added 106.5 FM has two inputs, the studio from the high school or
the signal coming from the college (KUOM). KUOM broadcasts on AM 24/7.
Whenever school is not in session, KUOM will be on the air. Whenever school is in
session, 8 AM – 4:30 PM KDXL is on, after that time it is KUOM.
Commissioner Jacobson asked what they were trying to accomplish by doing this? Mr.
Dunlap replied the reason he suggested it was because it was another way to support what
the school district is doing because in the past the Commission had asked about adding
web streaming for the School District to the City’s license with Implex.
Commissioner Browning asked what the proposed cost is? Mr. Marble replied they had
looked at web streaming KDXL in the past and since they were already going to be doing
something with video, adding additional bandwidth for just audio would not be a
tremendous cost. They were not broadcasting in stereo, it would be a mono signal.
Commissioner Browning asked if they would be adding any processing to the signal or
would it be a raw signal from the studio? Mr. Fiss replied no, currently the signal is
processed both from KUOM and from the school. It is processed to go out over the
airwaves. Mr. Dunlap added it might be as little as $1,000 for a computer and $200-$300
for a distribution amp that would split the signal, so the signal would go to a web
streaming computer and to a channel modulator to be distributed onto the cable system.
The license fee for Implex is an incremental cost.
It was moved by Commissioner Browning, seconded by Commissioner Jacobson, to
purchase a computer and pay for the hosting of video on demand and 24/7 web streaming
for channel 14.
Commissioner Huiras asked if they were talking about streaming it over the City’s
channels? Mr. Dunlap replied it would stream separately and be a fourth channel
available either from their web site or from slp.org. They didn’t specifically think that
the City would host it. They would need to put it on their web site.
Commissioner Huiras stated he would support this if it was linked from the City’s web
site to the Schools web site, otherwise he was not in support. Mr. McHugh believed it
would be a link on the web site that would then go to the signal provided by Implex, not
actually streaming from the school building? Mr. Marble replied yes.
Commissioner Jacobson asked if this was duplicated with a signal being picked up from
another source like the regular analog? Mr. Marble replied it was duplicated in the sense
that it is duplicated the same as the City was doing now. They had one program, but it
was being shown on two different outlets, cable TV or on the web.
Commissioner Peterson indicated he could watch a school board meting from another
location, even live meetings.
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The motion passed 7-0.
D. Discuss if the Commission supports adding web streaming for School District
channel 14 and audio for KDXL
Mr. Dunlap indicated there is money in the budget and they talked with Implex, the
vendor that hosts the web streaming capability and video on demand. They hadn’t gone
forward purchasing anything for the school district, but had a verbal agreement that they
could take care of it if they had a computer. Mr. Fiss had an idea for sending KDXL on
the same stream with the video and the audio if they had to do it that way. He was
suggesting the Commission give Council direction if they supported this idea and if so,
do a motion saying they support the capital purchase of the computer necessary for this to
happen and support for the School District doing the hosting by the same vendor the City
is now using for the three channels they were already web streaming.
Commissioner Huiras asked where the capital expenditure would come out of? Mr.
Dunlap replied it would come out of the franchise fee equipment grant.
Commissioner Huiras noted there was still funding remaining on the Schools report. Mr.
Dunlap replied that was true. He was suggesting this be an additional purchase funded by
the City, separate from the grant that they had received so it wouldn’t eat into the
planning they had already done for the studio facility.
E. Set meetings for 2007
2007 meeting dates (the first Thursday of the month): February 1, March (TBD by City
Council), May 3, July 12, October 4, and December 6.
F. Draft Work Plan for 2007
Chair Dworsky asked for suggestion or modification to the draft work plan.
Commissioner Huiras suggested adding to the February agenda an update on the studio
and local origination. What is Park TV update? Mr. Dunlap replied Park TV is what they
were calling local origination after it transitioned to City employees and service.
Commissioner Jacobson asked on the Park TV and public access if City employees could
use the facility more than they were doing now to help citizens know about the different
things being done, for example forestry services etc.? Would it be a good idea to try to
promote educational programs by City staff and use studio facilities? Mr. Dunlap replied
promotion of the community TV services available, including using the high school
studio when available was a good idea.
Commissioner Jacobson noted information about the Inspections Department and building
issues around the City and ways to do things in building efforts would be helpful.
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G. Draft Annual Report for 2006
Chair Dworsky asked for suggestions or modifications.
Commissioner Peterson indicated on the attendance on page 2, he was not at the August
3rd meeting.
Commissioner Huiras indicated on page 3, under School District 283, it had the
“Commissioner recommended” and it should read Commission. Under December 7th
section about adding web stream and audio for KDXL paid by City, could they add “from
franchise fees”.
H. Elect Chair and Vice Chair, to assume duties at next meeting
Chair Dworsky opened the floor for nomination for Chair and Vice chair.
Commissioner Browning nominated Commissioner Ken Huiras as Chair. Commissioner
Huiras accepted the nomination.
Commissioner Jacobson nominated Commissioner Bruce Browning as Vice Chair.
Commissioner Browning accepted the nomination.
Chair Dworsky called for second nominations. There were none. Chair Dworsky called
for third nominations. There were none.
It was motioned by Commissioner Jacobson, seconded by Commissioner Huiras to close
the nomination and approve nomination of Commissioner Huiras as Chair and
Commissioner Browning as Vice Chair.
The motion passed 7-0.
7. Old Business
A. Fiber Optic ordinance report from staff
Mr. Dunlap indicated there was nothing further to report at this time. They had a conversation
on the direction of where to go next and there would be more at the next meeting.
Commissioner Browning asked if there was a timeline or was it exploratory now? Mr.
Dunlap replied it was exploratory and part of it was pending to see what the City Council
voted for Park WiFi. They had voted to go forward and the Commission needed to take
that into consideration with whatever recommendation they made to Council, that Park
WiFi was going to happen.
B. Park Wi Fi Update and next steps
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Mr. McHugh stated the City Council approved the customer service component plan for
WiFi. The staff report was made available to commissioners. There is also a print out,
which is also posted on the City web site, about frequently asked questions about the
WiFi project, when it would take place, and proposed next steps. In a discussion with
Clint Pires, he described how they anticipated adding more subscribers in the second
quarter. Presently there are only the subscribers that participated in the pilot project. He
would also like to have members of the commission partner in information sessions with
the community and an “install-fest”. That is anticipated to happen at the end of February,
beginning of March. There will be more information coming. It was a perfect
opportunity to try more things. The master plan for WiFi has the entire system
constructed and turned on prior to exactly one year from now. The City is in the process
of contacting 2700 (registered and pilot project participants) residents to confirm if they
want to be notified when WiFi is available.
Commissioner Huiras asked the goal numbers? Mr. McHugh replied he did not have that
information, but would follow up. He believed 3,000-4,000. They anticipate business
would be big participants.
Commissioner Browning asked if the number of people connected affected connection
speed? Mr. McHugh replied the number of radios is flexible and not determined by being
located where there is a traditional power source from the electrical company. The
amount of fiber that would be put in by the City to specific locations is less flexible. If
there are more subscribers in one area of town, another radio can be added giving a mesh
network. They had that flexibility because they were using an independent power source.
Commissioner Browning asked if only two homes out of 400 use WiFi, the connect speed
will be “x” amount, but if 400 homes are using the same receiver at a given time, would
the connect speed stay the same? Mr. McHugh replied the expectation would be that the
traffic on the network would be monitored and they have flexibility to increase capacity.
There will also be security in case someone uses more bandwidth than normal use.
C. Local origination programming transition update
Mr. Dunlap indicated they had advertised for new Park TV employees. The City has
been looking for a communication coordinator and is in the final stages of the process.
They had received a number of applications and expected to start interviews in the
following week. There is an agreement with the Municipal Service Center to store the
Comcast van, when it is deeded to the City, inside the Municipal Service Center. They
had been working on upgrading the channels for the playback systems. As of this date,
they did not have programming playing on the channels due to the upgrades. They had a
character generator for channel 16 going from their office. They had ordered an edit
system for the new staff to continue a similar workflow to what is presently happening
with Comcast employees.
Commissioner Huiras asked where local on demand was? Mr. Dunlap replied channel 1,000.
8. Reports
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A. Complaints
Mr. Dunlap indicated he distributed an update for complaint #47 and #32, the person
without Email, which had been fixed after Ms. Roden intervened. Complaint #47 was the
letter to Comcast, which had also been resolved.
Commissioner Huiras asked if someone had really been transferred to Adelphia? Mr.
McHugh replied he had received the phone call and it could be that they had been
transferred to a different Comcast call center and they were answering the phone
Adelphia because they had recently been Adelphia.
9. Communication from the Chair
Chair Dworsky appreciated his time as chair. There had been a lot of technical advances,
some challenges and changes in the franchise and provider.
10. Communications from City Staff
Mr. McHugh stated he would like commissioners to use the promotional materials for the
new efforts for marketing.
11. Adjournment
Commissioner Huiras made a motion, Commission Browning seconded to adjourn at
8:49. The motion passed.
Respectfully submitted by:
Amy L. Stegora-Peterson
Recording Secretary
St. Louis Park City Council Meeting
Item: 022007 - 6a - CDBG Public Hearing & Resolution
Page 1
6a. Public Hearing to Consider Allocation of 2007 Community Development Block
Grant Funds (CDBG).
Resolution approving the proposed use of $213,302 of 2007 Urban Hennepin County
CDBG Funds, and authorizing execution of Subrecipient Agreement with Hennepin
County and any related Third Party Agreements.
Recommended
Action:
Mayor to close the public hearing. Motion to adopt the
Resolution approving proposed use of funds for 2007 Urban
Hennepin County Community Development Block Grant funds,
and authorizing execution of Subrecipient Agreement with
Hennepin County and any related Third Party Agreements
BACKGROUND:
The City will receive approximately $213,302 in federal CDBG funds in 2007 through Hennepin
County which is the same allocation level as last year. The City has been advised to use 2006
funding level as an estimate for 2007 funding. The amount of future of CDBG funding levels
remains unpredictable and 2008 levels may be decreased.
The City’s allocation is based on the HUD formula using the City’s share of three factors for
Urban Hennepin County: 1) population; 2) number of persons with incomes at or below poverty;
and 3) overcrowded housing units. The national objectives of the program are:
• Benefit low and moderate-income persons (moderate is defined as up to 80% of median
income or $59,600 for a family of four, and low is defined as up to 50% of median income or
$39,250 for a family of four in 2006).
• Prevention or elimination of slum or blight.
• Meet a particular urgent community development need.
The City Council has typically focused CDBG funds on “sticks and bricks” improvements to the
housing stock for low-income families, both single-family owners and multifamily housing
residents. In the past years a small portion of funds have also been allocated to support services
for St. Louis Park Housing Authority residents. The proposed 2007 allocation is consistent with
the past approach, with over 95% of funding proposed for “sticks and bricks” and about 4%
proposed for park programs for low and moderate income children.
The St. Louis Park Housing Authority (SLPHA) reviewed and supported the proposed allocation
at its January 10, 2007, meeting. The City Council reviewed, discussed, and supported the
proposed allocation at its January 22, 2007 Study Session.
1. PROPOSED 2007 CDBG ALLOCATION
The proposed activities for the allocation of CDBG funds reflect the priorities described in
Vision St. Louis Park and the City housing goals developed through the Housing Summit and
approved by Council in 2005. Since the 2005 CDBG funds have been fully expended, a
reallocation of funds is not required. The following table shows the proposed activity and budget
amounts with a description of the activities following the table. The budget amounts include
reimbursement for City staff time.
St. Louis Park City Council Meeting
Item: 022007 - 6a - CDBG Public Hearing & Resolution
Page 2
Table 1: Proposed 2007 CDBG Allocation
Project Activity Proposed Budget
Single Family Housing
Emergency Repair Grant $57,802
Low Income SF Deferred Loan $58,000
Housing Land Trust $18,000
SF Subtotal $133,802
Multi Family Housing Rehab
Community Involvement Program - renovation of home $20,000
Wayside Apts. - renovation of apartments $15,000
SLPHA - renovation of 2 scattered site homes $22,000
MF Subtotal $57,000
Public Service (up to $30K can be used for Public Service)
Park programming at Ainsworth & Meadowbrook Parks $7,500
Community Facility
Park Shelter - Ainsworth Park $15,000
Total $213,302
Single Family Housing
• Emergency Repair Program – Single Family $57,802
This program is consistent with the Council’s focus on stick and bricks and has proven its
responsiveness to low income seniors and vulnerable residents with annual incomes of 50%
or less of the median area income, and assets less than $25,000. This program provides
grants of up to $4,000 for emergencies such as leaking roofs and water heaters. Community
Action Partners for Suburban Hennepin County (CAPSH) currently administers this program
for the City. This is an ongoing CDBG activity.
• Low Income Single Family Deferred Loan - $58,000
This is the primary ongoing CDBG rehab loan program targeted for homeowners with annual
income of 50% or less of the median area income, or $38,850 for a household of 4, and assets
less than $25,000. The rehab focuses on improvements to bring homes into code compliance
and provide long-term maintenance free housing. The maximum loan amount is $25,000 and
is forgiven after 15 years. Repayment is required if homeowners sell the property before the
15-year period expires. This activity is also funded when previous participants move or sell
their homes and the deferred loans are repaid. This program is administered by Hennepin
County Housing staff.
• Housing Land Trust - $18,000
Homes within Reach is a program of West Hennepin Housing Land Trust that purchases
homes and sells them to low income homeowners. Buyers pay for the cost of the building
only and lease the land for 99 years. St. Louis Park funds are leveraged with Met Council
and Hennepin County HOME funds, and Homes within Reach administers this activity. In
2006 Homes within Reach purchased 2 SLP homes that were sold to low-income families in
the city. This program is consistent with the Council’s focus on using CDBG funds for
“sticks and bricks” activities.
St. Louis Park City Council Meeting
Item: 022007 - 6a - CDBG Public Hearing & Resolution
Page 3
Multifamily Housing Rehab – $57,000
This project is consistent with the focus of CDBG funds to assist with capital improvements of
housing for low-income residents. Generally, the lowest income residents live in housing
provided by private non-profit affordable and supportive housing providers and the St. Louis
Park Housing Authority. Funding for housing for the lowest - income renters concurs with
Hennepin County’s CDBG highest funding priority.
In 2006, all the affordable housing providers in St. Louis Park were made aware that CDBG
funds can be allocated to assist with current and future capital improvement needs. Two
affordable housing providers requested funds for improvements; also noting their other funding
sources and potential. Staff is recommending that CDBG funds be provided to Community
Involvement Programs and Wayside House’s 1349 Jersey Ave. Apartments. In addition staff is
recommending that some CDBG funds be used for improvements to the SLP Housing
Authority’s scattered site single family homes. The projects are described below.
• Community Involvement Programs (CIP) provides housing for individuals with serious
mental illness and whose incomes are below 30% of the median income. They have eight
buildings (28 units) scattered throughout the city.
CIP has secured $150,000 through Hennepin County to improve four homes, and have
requested $29,800 from CDBG to make renovations to two of their homes. $20,000 would
cover the costs for improvements to the front steps & patio as well as kitchen improvements
to their site on Louisiana Ave., but not flooring, sidewalk and painting for their Rhode Island
Ave property.
• Wayside House Apartments provides housing for recovering chemically dependent women
and their children, whose incomes are at or below 50-80% of the median income. They have
two apartment buildings at 1349 and 1351 Jersey Ave S.
They are seeking $85,000 from MN Housing and private foundations and $25,000 from
CDBG to replace all the windows, repair the sewer, and replace hallway carpeting. Funding
Wayside at $15,000 would provide city commitment in their efforts to secure other funding.
• The SLP Housing Authority provides housing to low income residents that are typically
below 50% median income. The HA owns and manages 37 scattered site homes throughout
the city. The HA is seeking $35,000 for siding and roof replacement at four home sites.
Providing $22,000 in CDBG funding will cover the cost of residing two homes and one roof
replacement. The CDBG funds will be leveraged with HUD’s Capital Fund Program
monies.
Public Service – SLP Park and Rec. Programming at Meadowbrook Manor and Ainsworth
Park - $7,500
The Park & Rec. Department has provided park programming to children at the Meadowbrook
Manor Apartment Community and Ainsworth Park. The $7,500 would provide an enhanced
level of programming at both the Meadowbrook Manor and Ainsworth Park neighborhoods.
Ainsworth Park abuts Perspective’s property at Louisiana Court and is used by residents from
Perspectives’ and Project for Pride in Living’s apartments. Additional funding for these two
St. Louis Park City Council Meeting
Item: 022007 - 6a - CDBG Public Hearing & Resolution
Page 4
park sites would allow City summer staff to provide more opportunities to the participants. City
summer staff work very hard at all sites and especially at these two locations to provide a healthy
and positive atmosphere that promotes many of the 40 developmental assets for children. We
propose to offer arts and culture opportunities by working with Friends of the Arts to have artists
teach a variety of classes to the kids. We would also be able to hire a part-time naturalist to
bring nature related activities to the kids at the park. Most of these children do not have parents
who will sign them up for our adventure trips. In the event we get additional funding, we would
hire transportation to pick the kids up at the park and bring them to our Friday field trips.
Receiving CDBG money would also allow us to leverage other grant and foundation money.
Community Facility – Park Shelter at Ainsworth Park - $15,000
The Park and Rec. Department is planning on constructing a Park Shelter at Ainsworth Park, and
CDBG funds can be used to assist with this neighborhood asset since all the households at
Louisiana Court are low income households. CDBG funds were used for a park shelter at
Meadowbrook Manor in 2000.
The total cost of a new shelter at Ainsworth Park is $30,000. We are requesting that 50% of the
cost of this shelter be provided through CDBG funds. The other portion would be paid for out of
the Park Improvement Fund. This shelter would promote some of the themes that we heard from
the residents during the VISION process. The shelter in this park serves as a gathering place for
the playground program, the neighborhood, the residents at Louisiana Court, the police
basketball program and the residents reserving it for picnic reservations. Community Education
has also used the park for teen programming. The shelter would be made available to them.
If CDBG funds are unavailable for this shelter, a smaller structure would be constructed to
replace the existing dilapidated structure. However, a smaller structure would not serve as many
residents. The City of St. Louis Park has had some problems with vandalism at this park. We are
hoping that by building a new park shelter, the park will get more use and the vandalism will
drop.
NEXT STEPS:
The following actions are required to receive 2007 CDBG funds:
February 20, 2007 Public hearing; passage of Resolution outlining proposed activities
February 22, 2007 Deadline of submission of CDBG Application to Hennepin County.
Attachment: Resolution
Prepared By: Kathy Larsen, Housing Programs Coordinator
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 022007 - 6a - CDBG Public Hearing & Resolution
Page 5
RESOLUTION NO. 07-_____
RESOLUTION APPROVING PROPOSED USE OF 2007 URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS
AND
AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN
COUNTY AND ANY THIRD PARTY AGREEMENTS
WHEREAS, the City of St. Louis Park, through execution of a Joint Cooperation
Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community
Development Block Grant Program; and
WHEREAS, the city of St. Louis Park has developed a proposal for the use of 2007 Urban
Hennepin County Community Development Block Grant funds made available to it; and
WHEREAS, the city held a public hearing on February 20, 2007 to obtain the views of
citizens on housing and community development needs and priorities and the City's proposed use
of $213,302 from the 2007 Urban Hennepin County Community Development Block Grant.
NOW THEREFORE LET IT BE RESOLVED, that the City Council of St. Louis Park
approves the following projects for funding from the 2007 Urban Hennepin County Community
Development Block Grant Program and authorizes submittal of the proposal to Hennepin
County.
Activity Budget
Project Activity Budget
Emergency Repair Grant $57,802
Low Income SF Deferred Loan $58,000
Housing Land Trust $18,000
Community Involvement Program, renovation of home $20,000
Wayside Apts., renovation of 1349 1351 Jersey Apt. $15,000
SLPHA, renovation of 2 scattered site homes $22,000
Park programming at Ainsworth & Meadowbrook Parks $7,500
Park Shelter - Ainsworth Park $15,000
Total $213,302
St. Louis Park City Council Meeting
Item: 022007 - 6a - CDBG Public Hearing & Resolution
Page 6
BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the
Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party
Agreement on behalf of the City to implement the 2007 Community Development Block Grant
Program.
Reviewed for Administration: Adopted by the City Council February 20, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 022007 - 8 - Annual City Manager Evaluation
Page 1
8a. Summary and acceptance of the annual City Manager evaluation.
Recommended Motion for formal acceptance of the final City Manager annual
Action: evaluation.
BACKGROUND:
On Monday, February 12, 2007, the Council met with Consultant Jean Morrison of Morrison &
Associates, Inc. in executive session to discuss the annual City Manager evaluation.
At our meeting this evening, the Mayor will provide a summary of the evaluation results.
Attachment: Resolution
Prepared by: Nancy Gohman, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 022007 - 8 - Annual City Manager Evaluation
Page 2
RESOLUTION NO. 07-____
RESOLUTION ACCEPTING THE
ANNUAL CITY MANAGER EVALUATION
WHEREAS, the City Council provides an opportunity to hold an annual evaluation of
the City Manager and;
WHEREAS, on February 12, 2007, an Executive Session of the Council was held to
discuss the evaluation, and;
WHEREAS, Jean Morrison, Consultant, of Morrison & Associates, Inc., has worked
with the Council to finalize the evaluation with the Council.
NOW THEREFORE LET IT BE RESOLVED, that the City Council of the City of
St. Louis Park hereby accepts the annual evaluation of the City Manager.
Reviewed for Administration Adopted by the City Council February 12, 2007
City Manager Mayor
Attest:
City Clerk